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Home My WebLink AboutAda County Highway District Project 520023 with City of Meridian Project 11239 Funding Approval -010 Ada County Highway District Procurement ACND Mike Fagerness, Procurement and Contracting Administrator 3775 Adams St.,Garden City,ID 83714 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements RESPONSE DEADLINE: November 20, 2024 at 3:00 pm Report Generated: Thursday, November 21, 2024 SELECTED VENDOR TOTALS Vendor . . Dasco of Idaho, a whitaker $7,854,563.00 company Sunroc Corporation $8,100,000.00 LaRiviere, Inc. $8,968,944.50 ESTIMATE $9,238,058.00 idaho site works, Ilc $9,460,217.37 Mountain Companies LLC $9,708,692.90 Staker& Parson $9,896,076.00 Companies DBA Idaho Materials&Construction EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements SCHEDULE 2, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTIRAN IMPROVEMENTS (2025), CITY OF MERIDIAN WATER, 520023- COM-W (Table 1 of 2) Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco of Idaho,a ESTIMATE Idaho site works,Ilc LaRiviere,Inc. Mountain Companies LLC Improvements(2025),City of • . •• • company Selected Line Item Description Quantity unit of U nit Cost Tota I Unit Cost Tota I Unit Cost Tota I Unit Cost Total Unit Cost Tota I Measure X 0303.4.1.6.1. EXPLORATORY 35 EA $418.00 $14,630.00 $500.00 $17,500.00 $641.40 $22,449.00 $566.00 $19,810.00 $450.00 $15,750.00 EXCAVATION (POTHOLE)- PACKAGES 1& 2 X 0303.4.1.B.1. EXPLORATORY 2 EA $398.00 $796.00 $800.00 $1,600.00 $641.40 $1,282.80 $566.00 $1,132.00 $450.00 $900.00 EXCAVATION (POTHOLE)- PACKAGE 3 X 0307.4.1.E.1. TYPE C 27 SY $24.00 $648.00 $100.00 $2,700.00 $33.20 $896.40 $64.00 $1,728.00 $44.80 $1,209.60 SURFACE RESTORATION X 0307.4.1.G.1. TYPE P 668 SY $89.00 $59,452.00 $60.00 $40,080.00 $84.85 $56,679.80 $56.00 $37,408.00 $51.40 $34,335.20 SURFACE RESTORATION X 0310.4.1.A.1. 16"0,3/8" 92 LF $123.00 $11,316.00 $420.00 $38,640.00 $168.25 $15,479.00 $340.00 $31,280.00 $410.00 $37,720.00 THICK STEEL CASING X 0401.4.1.A.1.a. 4"PVC, 7 LF $198.00 $1,386.00 $100.00 $700.00 $385.00 $2,695.00 $142.00 $994.00 $405.00 $2,835.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.b. 6"PVC, 224 LF $62.00 $13,888.00 $100.00 $22,400.00 $168.00 $37,632.00 $70.00 $15,680.00 $152.00 $34,048.00 AW WA C900, DR18,WATER MAIN EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 22 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I X 0401.4.1.A.1.c. 8"PVC, 2757 LF $62.00 $170,934.00 $90.00 $248,130.00 $140.00 $385,980.00 $80.00 $220,560.00 $132.00 $363,924.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.d. 12"PVC, 399 LF $125.00 $49,875.00 $150.00 $59,850.00 $250.00 $99,750.00 $127.00 $50,673.00 $173.00 $69,027.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.e. 12"(IPS) 123 LF $277.00 $34,071.00 $220.00 $27,060.00 $250.00 $30,750.00 $136.00 $16,728.00 $256.00 $31,488.00 HDPE,AWWA C906,PE4710, DR9 WATER MAIN X 0401.4.1.C.1. LOCATE 3 EA $303.00 $909.00 $1,000.00 $3,000.00 $1,206.50 $3,619.50 $1,699.00 $5,097.00 $330.00 $990.00 STATION PER MERIDIAN SD- G5 X 0402.4.1.A.1.a. 6"GATE 6 EA $1,488.00 $8,928.00 $3,000.00 $18,000.00 $2,238.20 $13,429.20 $2,039.00 $12,234.00 $1,740.00 $10,440.00 VALVE X 0402.4.1.A.1.b. 8"GATE 23 EA $2,600.00 $59,800.00 $3,600.00 $82,800.00 $3,021.05 $69,484.15 $2,606.00 $59,938.00 $2,500.00 $57,500.00 VALVE X 0402.4.1.A.1.c. 12"GATE 6 EA $4,732.00 $28,392.00 $4,400.00 $26,400.00 $4,549.65 $27,297.90 $4,532.00 $27,192.00 $4,830.00 $28,980.00 VALVE X 0403.4.1.A.1.a. FIRE HYDRANT 9 EA $7,300.00 $65,700.00 $6,000.00 $54,000.00 $9,000.00 $81,000.00 $6,797.00 $61,173.00 $9,100.00 $81,900.00 ASSEMBLY WITH LOCATE STATION EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 23 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I Measure X 0403.4.1.A.1.b. RELOCATE 7 EA $1,298.00 $9,086.00 $3,000.00 $21,000.00 $3,200.80 $22,405.60 $3,965.00 $27,755.00 $4,060.00 $28,420.00 EXISTING FIRE HYDRANT ASSEMBLY X 0404.4.1.A.1.a. RELOCATE 30 EA $194.00 $5,820.00 $1,800.00 $54,000.00 $1,323.70 $39,711.00 $963.00 $28,890.00 $1,910.00 $57,300.00 EXISTING WATER METER X 0404.4.1.A.1.b. 3/4"SINGLE 43 EA $1,850.00 $79,550.00 $3,200.00 $137,600.00 $3,000.00 $129,000.00 $2,039.00 $87,677.00 $2,870.00 $123,410.00 WATER SERVICE CONNECTION X 0404.4.1.A.1.c. WATER 704 LF $106.00 $74,624.00 $100.00 $70,400.00 $52.40 $36,889.60 $39.00 $27,456.00 $47.00 $33,088.00 SERVICE LINE (METER TO BUILDING)- CONTINGENCY X 0706.4.1.G.1. CONCRETE 89 SY $48.00 $4,272.00 $200.00 $17,800.00 $205.70 $18,307.30 $88.00 $7,832.00 $61.90 $5,509.10 REPAIR X 2030.4.1.A.1. ADJUST 59 EA $855.00 $50,445.00 $1,600.00 $94,400.00 $670.00 $39,530.00 $963.00 $56,817.00 $1,500.00 $88,500.00 EXISTING SEWER MANHOLE TO GRADE X 2030.4.1.C.1. ADJUST 1 EA $523.00 $523.00 $1,400.00 $1,400.00 $720.55 $720.55 $283.00 $283.00 $740.00 $740.00 EXISTING VALVE BOX TO GRADE EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 24 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I X SP-M04007.a. REMOVE 2 EA $427.00 $854.00 $1,400.00 $2,800.00 $139.90 $279.80 $227.00 $454.00 $210.00 $420.00 EXISTING VALVE BOX ON ABANDONED GATE VALVE X SP-M04007.b. REMOVE 1 EA $3,001.00 $3,001.00 $2,000.00 $2,000.00 $1,334.05 $1,334.05 $1,699.00 $1,699.00 $2,300.00 $2,300.00 EXISTING VALVE AND PIPE BACK TO TEE X SP-M04007.c. REMOVE 12 EA $352.00 $4,224.00 $2,000.00 $24,000.00 $420.45 $5,045.40 $1,133.00 $13,596.00 $2,600.00 $31,200.00 EXISTING ABANDONED WATER MAIN PIPE AS NEEDED TO INSTALL NEW STORM DRAIN OR IRRIGATION PIPE X SP-M04007.d. REMOVE 6 EA $596.00 $3,576.00 $1,800.00 $10,800.00 $233.40 $1,400.40 $566.00 $3,396.00 $1,460.00 $8,760.00 EXISTING FIRE HYDRANT X SP-M04007.e. ABANDON 43 EA $1,698.00 $73,014.00 $1,000.00 $43,000.00 $493.35 $21,214.05 $227.00 $9,761.00 $981.00 $42,183.00 EXISTING WATER SERVICE EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 25 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements ImprovementsSchedule 2,Meridian Downtown Pavement and Pedestiran Dasco of Idaho,a ESTIMATE Idaho site works,Ilc LaRiviere,Inc. Mountain Companies LLC •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total U nit Cost Tota I Measure X SP-M04007.f. ABANDON 19 EA $246.00 $4,674.00 $2,000.00 $38,000.00 $1,290.00 $24,510.00 $1,699.00 $32,281.00 $1,310.00 $24,890.00 EXISTING WATER MAIN X SP-M04015.a. ADJUST 26 EA $6,344.00 $164,944.00 $5,000.00 $130,000.00 $7,122.30 $185,179.80 $963.00 $25,038.00 $2,300.00 $59,800.00 EXISTING WATER MAIN AT NEW PIPE CROSSING X SP-M04015.b. ADJUST 10 EA $89.00 $890.00 $2,000.00 $20,000.00 $1,937.80 $19,378.00 $566.00 $5,660.00 $2,100.00 $21,000.00 EXISTING WATER SERVICE LINE AT NEW PIPE CROSSING X SP-M04021 ADJUST 11 EA $434.00 $4,774.00 $900.00 $9,900.00 $530.00 $5,830.00 $227.00 $2,497.00 $840.00 $9,240.00 EXISTING WATER METER TO GRADE X SP-M04023 CONNECT 72 EA $538.00 $38,736.00 $1,000.00 $72,000.00 $524.60 $37,771.20 $736.00 $52,992.00 $760.00 $54,720.00 EXISTING WATER LINES TO NEW WATER SERVICE X SP-29068 LAWN SOD 3539 SF $3.00 $10,617.00 $10.00 $35,390.00 $2.50 $8,847.50 $1.50 $5,308.50 $2.00 $7,078.00 RESTORATION Total $1,054,349.00 $1,427,350.00 $1,445,779.00 $951,019.50 $1,369,604.90 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 26 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements SCHEDULE 2, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTIRAN IMPROVEMENTS (2025), CITY OF MERIDIAN WATER, 520023- COM-W (Table 2&2) Schedule • Downtown Pavement • Peclestiran ImprovementsI of • Water, Parson Sunroc • •• • 11 •M-W Companies D'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of •st Total Unit CostTotal Measure X 0303.4.1.B.1. EXPLORATORY EXCAVATION (POTHOLE)—PACKAGES 1& 35 EA $714.50 $25,007.50 $328.00 $11,480.00 2 X 0303.4.1.B.1. EXPLORATORY EXCAVATION (POTHOLE)—PACKAGE 3 2 EA $714.50 $1,429.00 $328.00 $656.00 X 0307.4.1.E.1. TYPE C SURFACE RESTORATION 27 SY $40.40 $1,090.80 $45.00 $1,215.00 X 0307.4.1.G.1. TYPE P SURFACE RESTORATION 668 SY $66.10 $44,154.80 $29.50 $19,706.00 X 0310.4.1.A.1. 16"0,3/8"THICK STEEL CASING 92 LF $139.50 $12,834.00 $207.00 $19,044.00 X 0401.4.1.A.1.a. 4" PVC,AWWA C900, DR18,WATER MAIN 7 LF $225.00 $1,575.00 $249.00 $1,743.00 X 0401.4.1.A.1.b. 6" PVC,AWWA C900, DR18,WATER MAIN 224 LF $68.30 $15,299.20 $56.00 $12,544.00 X 0401.4.1.A.1.c. 8" PVC,AWWA C900, DR18,WATER MAIN 2757 LF $71.40 $196,849.80 $57.50 $158,527.50 X 0401.4.1.A.1.d. 12" PVC,AWWA C900, DR18,WATER MAIN 399 LF $138.50 $55,261.50 $110.00 $43,890.00 X 0401.4.1.A.1.e. 12" (IPS) HDPE,AWWA C906, PE4710, DR9 WATER MAIN 123 LF $315.00 $38,745.00 $266.00 $32,718.00 X 0401.4.1.C.1. LOCATE STATION PER MERIDIAN SD-G5 3 EA $324.50 $973.50 $1,110.00 $3,330.00 X 0402.4.1.A.1.a. 6"GATE VALVE 6 EA $1,082.00 $6,492.00 $1,950.00 $11,700.00 X 0402.4.1.A.1.b. 8" GATE VALVE 23 EA $2,704.00 $62,192.00 $2,730.00 $62,790.00 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 27 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule • Downtown Pavement and Peclestiran Improvements1 of •ian Water, Stalker&Parson Sunroc • •• • 11 •M-W Companies 1'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of Unit Cost Total Unit Cost Total Measure X 0402.4.1.A.1.c. 12"GATE VALVE 6 EA $4,307.00 $25,842.00 $4,310.00 $25,860.00 X 0403.4.1.A.1.a. FIRE HYDRANT ASSEMBLY WITH LOCATE STATION 9 EA $7,564.00 $68,076.00 $6,590.00 $59,310.00 X 0403.4.1.A.1.b. RELOCATE EXISTING FIRE HYDRANT ASSEMBLY 7 EA $3,152.00 $22,064.00 $1,050.00 $7,350.00 X 0404.4.1.A.1.a. RELOCATE EXISTING WATER METER 30 EA $1,576.00 $47,280.00 $513.00 $15,390.00 X 0404.4.1.A.1.b. 3/4"SINGLE WATER SERVICE CONNECTION 43 EA $3,047.00 $131,021.00 $1,690.00 $72,670.00 X 0404.4.1.A.1.c. WATER SERVICE LINE(METER TO BUILDING)- 704 LF $21.00 $14,784.00 $9.90 $6,969.60 CONTINGENCY X 0706.4.1.G.1. CONCRETE REPAIR 89 SY $157.00 $13,973.00 $87.50 $7,787.50 X 2030.4.1.A.1. ADJUST EXISTING SEWER MANHOLE TO GRADE 59 EA $1,681.00 $99,179.00 $1,430.00 $84,370.00 X 2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE 1 EA $1,576.00 $1,576.00 $597.00 $597.00 X SP-M04007.a. REMOVE EXISTING VALVE BOX ON ABANDONED GATE 2 EA $1,891.00 $3,782.00 $83.50 $167.00 VALVE X SP-M04007.b. REMOVE EXISTING VALVE AND PIPE BACK TO TEE 1 EA $3,577.00 $3,577.00 $507.00 $507.00 X SP-M04007.c. REMOVE EXISTING ABANDONED WATER MAIN PIPE AS 12 EA $525.50 $6,306.00 $1,150.00 $13,800.00 NEEDED TO INSTALL NEW STORM DRAIN OR IRRIGATION PIPE X SP-M04007.d. REMOVE EXISTING FIRE HYDRANT 6 EA $1,576.00 $9,456.00 $510.00 $3,060.00 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 28 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule • Downtown Pavement and Peclestiran Improvements1 of •ian Water, Stalker&Parson Sunroc • •• • 11 •M-W Companies 1'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of Unit Cost Total Unit Cost Total Measure X SP-M04007.e. ABANDON EXISTING WATER SERVICE 43 EA $1,261.00 $54,223.00 $425.00 $18,275.00 X SP-M04007.f. ABANDON EXISTING WATER MAIN 19 EA $1,261.00 $23,959.00 $1,210.00 $22,990.00 X SP-M04015.a. ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING 26 EA $2,889.00 $75,114.00 $5,770.00 $150,020.00 X SP-M04015.b. ADJUST EXISTING WATER SERVICE LINE AT NEW PIPE 10 EA $105.00 $1,050.00 $317.00 $3,170.00 CROSSING X SP-M04021 ADJUST EXISTING WATER METER TO GRADE 11 EA $525.50 $5,780.50 $260.00 $2,860.00 X SP-M04023 CONNECT EXISTING WATER LINES TO NEW WATER 72 EA $525.50 $37,836.00 $571.00 $41,112.00 SERVICE X SP-29068 LAWN SOD RESTORATION 3539 SF $3.40 $12,032.60 $2.30 $8,139.70 Total $1,118, $92 , EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 29 Mayor Robert E . Simison City Council Members : E IDIAN �..`� Luke Cavener, President Liz Strader, Vice President ov A H O Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO : Mayor Robert E . Simison Members of the City Council FROM : Jared Hale Engineering Project Manager DATE . November 22 , 2024 SUBJECT : IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT PREVIOUSLY APPROVED BY CITY COUNCIL , APPROVE THE NOT - TO -EXCEED AMOUNT OF $ 193139718 . 05 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD) FOR CITY WATER AND SEWER IMPROVEMENTS CONSTRUCTED BY DASCO OF IDAHO , A WHITAKER COMPANY, FOR THE ACHD 2025 MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS PROJECT . ACHD PROJECT 520023 AND CITY OF MERIDIAN PROJECT 11239 . 11 REQUESTED COUNCIL DATE : December 3 , 2024 I . RECOMMENDED ACTION A . Move to : l . In accordance with the Interagency Agreement previously approved by City Council , approve the not4o - exceed amount of $ 1 , 313 , 718 . 05 to pay Ada County Highway District (ACHD ) for City water and sewer improvements constructed by Dasco of Idaho , a Whitaker Company , for the ACHD 2025 Meridian Downtown Pavement and Pedestrian Improvements . ACHD Project 520023 and City of Meridian Project 11239 . b 2 . Authorize the Mayor to sign the agreement I1 . DEPARTMENT CONTACT PERSONS Jared Hale , Engineering Project Manager 208489 - 0370 Clint Dolsby , Assistant City Engineer 208489 - 0347 Warren Stewart, City Engineer 208489 - 0350 Laurelei McVey , Director of Public Works 208 - 9854259 Page I of 3 III . DESCRIPTION A . Background ACHD will be paving or reconstructing several streets in downtown Meridian as part of a locally funded project to improve pavement conditions and upgrade streets . They will be adding sidewalks , bulb - outs , adding crosswalk markings for school crossings , and stormwater improvements . The City pays for sewer manhole grade ring adjustments when ACHD reconstructs their roads . The City has water main replacement projects planned for an area that falls within ACHD ' s project area . These water mains were scheduled to be replaced due to their age , size , and pipe type . B . Proposed Project This project includes the construction of water and sewer improvements . The water improvements will include adjusting water mains , relocating water services and fire hydrants , and installing steel casings on areas of the water main that needs it due to water main adjustment . Another water improvement will be replacing water main in the Welker Subdivision, a portion of W Idaho and NW 4th Street . 3 , 415 lineal feet of water main will be replaced . The sewer improvements include adjusting 59 manholes to grade . IV . IMPACT A . Strategic Impact . This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs . The construction impacts on the residents will be minimized by partnering with ACHD . B . Fiscal Impact : The costs of the City of Meridian infrastructure improvements are $ 1 , 313 , 718 . 05 and will be funded from three different accounts as shown below . Project Costs : Fiscal Year 2025 Construction Costs $ 15054 , 349 . 00 10 % Contingency $ 105 , 434 . 90 ACHD Cost Share $ 101 , 216 . 70 ACHD Overhead Costs $ 52 , 717 . 45 Total Project Cost $ 1 , 3135718 . 05 Page 2 of 3 Project Funding Fiscal Year 2025 Account Code / Codes Sewer Main Extensions 65 - 3590 - 93505 $ 62 , 854 . 43 Water Main Replacements 62 - 3490 - 95000 $ 892 , 368 . 46 Water Main Extensions 62 - 3490 - 96140 $ 358 , 495 . 16 Total Funding K313 , 718 . 05 VI . TIME CONSTRAINTS ACHD plans to start construction on this project in January 2025 . City approval of this agreement is required for ACHD to install sewer and water improvements as part of their project . VII . LIST OF ATTACHMENTS A . ACHD Sewer and Water Bid Results from Dasco of Idaho B . Spreadsheet of Actual Cost Breakdown C . Interagency Agreement Approved for Council Age4a . Page 3 of 3 Mayor Robert E. Simison IDIACityNI Council Members: E � Luke Cavener, President Liz Strader,Vice President i D A H Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: Jared Hale Engineering Project Manager DATE: November 22, 2024 SUBJECT: IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT PREVIOUSLY APPROVED BY CITY COUNCIL,APPROVE THE NOT- TO-EXCEED AMOUNT OF $1,313,718.05 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD)FOR CITY WATER AND SEWER IMPROVEMENTS CONSTRUCTED BY DASCO OF IDAHO,A WHITAKER COMPANY, FOR THE ACHD 2025 MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS PROJECT. ACHD PROJECT 520023 AND CITY OF MERIDIAN PROJECT 11239.B REQUESTED COUNCIL DATE: December 3, 2024 I. RECOMMENDED ACTION A. Move to: 1. In accordance with the Interagency Agreement previously approved by City Council, approve the not-to-exceed amount of $1,313,718.05 to pay Ada County Highway District (ACHD) for City water and sewer improvements constructed by Dasco of Idaho, a Whitaker Company, for the ACHD 2025 Meridian Downtown Pavement and Pedestrian Improvements. ACHD Project 520023 and City of Meridian Project 11239.b 2. Authorize the Mayor to sign the agreement 11. DEPARTMENT CONTACT PERSONS Jared Hale, Engineering Project Manager 208-489-0370 Clint Dolsby, Assistant City Engineer 208-489-0347 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 Page I of 3 III. DESCRIPTION A. Background ACHD will be paving or reconstructing several streets in downtown Meridian as part of a locally funded project to improve pavement conditions and upgrade streets. They will be adding sidewalks, bulb-outs, adding crosswalk markings for school crossings, and stormwater improvements. The City pays for sewer manhole grade ring adjustments when ACHD reconstructs their roads. The City has water main replacement projects planned for an area that falls within ACHD's project area. These water mains were scheduled to be replaced due to their age, size, and pipe type. B. Proposed Project This project includes the construction of water and sewer improvements. The water improvements will include adjusting water mains, relocating water services and fire hydrants, and installing steel casings on areas of the water main that needs it due to water main adjustment. Another water improvement will be replacing water main in the Welker Subdivision, a portion of W Idaho and NW 41h Street. 3,415 lineal feet of water main will be replaced. The sewer improvements include adjusting 59 manholes to grade. IV. IMPACT A. StrategicImpact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. The construction impacts on the residents will be minimized by partnering with ACHD. B. Fiscal Impact: The costs of the City of Meridian infrastructure improvements are $1,313,718.05 and will be funded from three different accounts as shown below. Project Costs: Fiscal Year 2025 -------------------------------------------------------------------------r-------------------------------------------------------------------r-------------------------------------------------------------------+ Construction Costs $1,054,349.00 -------------------------------------------------------------------------r-------------------------------------------------------------------+------------------------- + 10% Contingency ! $105,434.90 ------------------------------ r------------------------------ ----- ACHD Cost Share $101,216.70 -------------------------------------------------------------------------r-------------------------------------------------------------------+-------------- ACHD Overhead Costs $52,717.45 -------------------------------------------------------------------------r-------------------------------------------------------------------r------------ ................... Total_Projject_Cost ________ $1,313,718.05 ------ --------- --------- --------- ------- --- - --------- ----------- Page 2 of 3 Project Funding ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Fiscal Year 2025 Account Code/Codes I ---------------------------------------------------------------------------------------------------------------------------------------------I------------------------------------------------------------------- Sewer Main Extensions 65-3590-93505 $62,854.43 -------------------------------------------------------------------------r--------------------------------------------------------------------r------------------------ Water Main Re-placements 1 62-3490-95000 $892,368.46 --------------- - - - - --------------------------------------------- Water Main Extensions 62-3490-96140 $358,495.16 ------------------------------------------------------------------------- ------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------- Total-Funding $1,313,718.05 i--------------------------------------------------------------------------- -------------------------------- VI. TIME CONSTRAINTS ACHD plans to start construction on this project in January 2025. City approval of this agreement is required for ACHD to install sewer and water improvements as part of their project. VII. LIST OF ATTACHMENTS A. ACHD Sewer and Water Bid Results from Dasco of Idaho B. Spreadsheet of Actual Cost Breakdown C. Interagency Agreement Approved for Council Agenda: Page 3 of 3 INTERAGENCY AGREEMENT FOR: ROADWAY CONSTRUCTION/WATER CONSTRUCTION ACHD, Meridian Downtown Pavement and Pedestrian Improvements (2024) - Maintenance MERIDIAN PROJECT NO. 11239 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTIONMATER CONSTRUCTION ("Agreement") is made and entered into this 1-5'kh day of 2024, by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or "City"), regarding MERIDIAN Project no. 11239. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County, WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to incorporate into the DISTRICT'S road construction project known as ACHD, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS (2024) - MAINTENANCE ("Project" or "Project Boundaries"), to include certain modifications or improvements to MERIDIAN's owned facilities on the following roadways: NW 4th — Broadway to Maple: NW 6th — Carlton to Washington, Cherry Ave — NW 4th to Meridian Rd., Idaho Ave — NW 8th to Meridian Rd.: NW 8th St to W 2nd St, Maple Ave — NW 1 st to Meridian Rd., NW 4th — Idaho Ave to Broadway Ave., Washington St. — NW 71h to E Carlton Ave., NW 7th St. — W Washington St. to Cedarburg Dr., W 6th St. — W Carlton Ave. to Washington St., E 2"d St. — E Idaho Ave. to Pine Ave., (collectively, "City Water Improvements") to be constructed pursuant to an agreement between CITY and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including the City Water Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work Page 1 of 8 attributable to the modification or installation of the City Water Improvements within the Project Boundaries. NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Water Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Water Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the most current City of MERIDIAN Supplemental Specifications to the ISPWC. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Water Improvements_ c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Water Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Water Improvements from the Project. MERIDIAN shall' be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Water Improvements from the Project. d Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Water Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN including enforcement of the 2-year warranty period to be started at the date described in the final acceptance letter from MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Water Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City Water Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor Page 2 of 8 h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or potable water service lines, water valve boxes, manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Water Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Water Improvements. 2. MERIDIAN SHALL: a. Provide the inspection, field survey and grade control required for the installation of all City Water Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Water Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Water Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the City's Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.e., 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement_ e. Reimburse DISTRICT the construction costs attributable to the quantities of items that would have been required for MERIDIAN to patch and/or repave trenches in the roadway if the work is done outside of the ACHD_ Project limits. Costs will be calculated from the unit prices of the awarded bid. Design costs for the ACHD Project completed by MERIDIAN will be deducted from the reimbursement to DISTRICT. Exact items, quantities and design costs will be agreed to by both parties. Page 3 of 8 f. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Water Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight and maintaining construction project files. g. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis_ The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs_ h Provide (at City's sole costs) trench compaction testing for the City Water Improvements from one-foot (V) above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of tests for the area along the alignment of the pipeline to the designated DISTRICT representative. i. Be liable for the cost of repairing any trench failure attributable to the City Water Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. j. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Water Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Water Improvements. k. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Water Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. Page 4 of 8 I. Work directly with the Contractor to resolve any claims relating in any way to the City Water Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VI I I, Section 3 of the Idaho Constitution. Page 6 of 8 k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p_ The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Water Page 6 of 8 Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT f 1 By: By: rn Head Ale is Pickering ctor P esident, Board of Commissioners ATTES . CITY OF MERIDIAN B -� SEAL y: �: / Chris John on Robert Simisbn City Clerk 8-13-2024 77t Mayor 8-13-2024 Page 7 of 8 STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this day of -elY) bt P1 2024, before me, the undersigned, personally appeared ALEXIS PI KERING and RYAN HEAD, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. i ��.•.�,oTA�y.. c ': Notary Public r- -abo Comm.62051 Residing at /_ , Idaho ;' ' My commission expiresAugust 13, 2025 �',,�1.••:,UB LAC••,0��,' .,OF 19t,,• STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this 13th day of August 2024, before me, the undersigned, personally appeared ROBERT SIMISON and CHRIS JOHNSON, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISSION No. 67390 -W NOTARY PUBLIC STATE OF IDAHO Notary Public for Idaho Residing at Meridian , Idaho My commission expires: 3-28-2028 Page 8 of 8 O 0 O 104 w w w w w w w w w N N N N V A A A A A A A A A A A A A A W W W W W O T T T T T T T O O O CO O O o O O O O o O O O O O IMA Cl Cl (D (D mcp N W W 0 A A A W W N N N N N N I•-+ N I-+ O V V W W 3 3 3 3 3 3 3 3 3 3 (D 0 C) �' w � (� w o O o O O O O o 0 o A A A A A A 0 P, N A A. 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