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2024-12-10 Regular
City Council Regular Meeting City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, December 10, 2024 at 6:00 PM Minutes PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilwoman Liz Strader ABSENT Councilman Brian Whitlock Councilman Luke Cavener Mayor Robert E. Simison PLEDGE OF ALLEGIANCE COMMUNITY INVOCATION ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilwoman Strader 1. Development Agreement (Brundage Estates H-2024-0031) Between City of Meridian and Centers Farm LLC and L.C. Development Inc. for Property Located at 3770 S. Linder Rd. 2. Approve Funding for City of Meridian Project 11239 in Conjunction with Ada County Highway District Project 520023 for the not-to-exceed amount of $1,313,718.05 3. Grant Agreement: Community Health Academy Grant from Blue Cross of Idaho Foundation for Health, Inc. 4. Consent to Vacate Ada County Highway District Right-of-Way at Clover Meadows Subdivision No. 3 Between Don & Linda Huffman (Neighbor), Jamie & Wendy Luderman (Neighbor), and the City of Meridian 5. Fiscal Year 2025 Budget Amendment in the amount of $26,131.00 for a Firehouse Subs Grant award from the Firehouse Subs Public Safety Foundation, Inc. for the purchase of Rope Rescue Equipment 6. Resolution 24-2494: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] PUBLIC FORUM – Future Meeting Topics ACTION ITEMS 7. Public Hearing Continued from November 19, 2024 for Skyranch (H-2024-0022) by Laren Bailey, Conger Group, located near the NE Corner of S. Meridian Rd. and E. Lake Hazel Rd. Approved Application Materials: https://bit.ly/H-2024-0022 A. Request: Annexation of 20.039 acres from RUT in Ada County to the R-15 zoning district. B. Request: Rezone of 24.53 acres of land from R-4 to R-15 zoning district. C. Request: Modified Development Agreement to create a new development agreement for the construction of the proposed single-family residential development. D. Request: Preliminary Plat consisting of 285 (284 new and 1 existing) and 36 commons lots on 43.82 acres in the proposed R-15 zoning district. Motion to approve made by Councilman Taylor, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts Voting Nay: Councilwoman Strader 8. Public Hearing for Addison Circle Subdivision (H-2024-0040) by Centurion Engineers, Inc., located at 4635 N. Black Cat Rd. Approved Application Materials: https://bit.ly/H-2024-0040 A. Request: Annexation of 1.87 acres of land with an R-8 zoning district. B. Request: Preliminary Plat consisting of seven (7) building lots and one (1) common lot on 1.87 acres of land. Motion to approve made by Councilman Taylor, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilwoman Strader 9. Public Hearing for Apex Phenomenal (H-2024-0041) by Brighton Corporation, generally located on the north side of E. Lake Hazel Rd. approximately 1/4 mile west of S. Locust Grove Rd. Approved Application Materials: https://bit.ly/H-2024-0041 A. Request: Preliminary Plat consisting of 64 building lots and 11 common lots and (1) other lot for future development on 16.15 acres of land in the R-15 zoning district. Motion to approve made by Councilman Overton, Seconded by Councilwoman Little Roberts. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilwoman Strader FUTURE MEETING TOPICS ADJOURNMENT 7:50 PM Meridian City Council December 10, 2024. A Meeting of the Meridian City Council was called to order at 6:00 p.m. Tuesday, December 10, 2024, by Council Vice-President Liz Strader. Members Present: Liz Strader, John Overton, Doug Taylor and Anne Little Roberts. Members Absent: Robert Simison, Luke Cavener, Brian Whitlock. Other Present: Chris Johnson, Bill Nary, Bill Parsons, Sonya Allen, Linda Ritter, Tracy Basterrechea, Steve Taulbee and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader Brian Whitlock _X—Anne Little Roberts _X_ John Overton _X_ Doug Taylor Luke Cavener Mayor Robert E. Simison Strader: Welcome to the City of Meridian's City Council regular meeting. Today is Tuesday, December 10th at 6:00 o'clock p.m. We will begin this regular meeting with roll call attendance. PLEDGE OF ALLEGIANCE Strader: Please join me in the Pledge of Allegiance. (Pledge of Allegiance recited.) COMMUNITY INVOCATION Strader: Thank you. We will invite Rabbi Batsheva Appel to do the community invocation. Please join me in prayer or a moment of silent reflection. Appel: Eternal One, creator of all, as we come together this evening for this meeting of the City Council to do the business of this city, bless our elected officials and all those who work on behalf of the inhabitants of Meridian. Give them strength and patience, wisdom and discernment, understanding and insight as they do work that shapes the contours and the lives of this city. May the work that is accomplished on this evening be balanced and just as they consider the needs of all those living in this city and how the -- and how these decisions lean into the future. Grant success to all their endeavors and blessings to all of us and let us say amen. ADOPTION OF AGENDA Strader: Thank you, Rabbi. Okay. Next up we have adoption of the agenda. Meridian City Council December 10,2024 Page 2 of 37 Overton: Council Vice-President? Strader: Councilman Overton. Overton: Seeing as there are no changes to the agenda this evening, I move that we adopt and approve the agenda as published. Little Roberts: Second. Strader: Okay. We have a motion and a second to adopt the agenda as published. All those in favor, please, signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FOUR AYES. TWO ABSENT. CONSENT AGENDA [Action Item] 1. Development Agreement (Brundage Estates H-2024-0031) Between City of Meridian and Centers Farm LLC and L.C. Development Inc. for Property Located at 3770 S. Linder Rd. 2. Approve Funding for City of Meridian Project 11239 in Conjunction with Ada County Highway District Project 520023 for the not-to- exceed amount of $1,313,718.05 3. Grant Agreement: Community Health Academy Grant from Blue Cross of Idaho Foundation for Health, Inc. 4. Consent to Vacate Ada County Highway District Right-of-Way at Clover Meadows Subdivision No. 3 Between Don & Linda Huffman (Neighbor), Jamie & Wendy Luderman (Neighbor), and the City of Meridian 5. Fiscal Year 2025 Budget Amendment in the amount of $26,131.00 for a Firehouse Subs Grant award from the Firehouse Subs Public Safety Foundation, Inc. for the purchase of Rope Rescue Equipment 6. Resolution 24-2494: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date Strader: Next we have the Consent Agenda. Overton: Council Vice-President? Strader: Councilman Overton. Meridian City Council December 10,2024 Page 3 of 37 Overton: There are no changes to the Consent Agenda. I move that we approve the Consent Agenda, for the Council Vice-President to sign and the Clerk to attest. Little Roberts: Second. Strader: Okay. Thank you. We have a motion and a second to approve the Consent Agenda. All those in favor signify by saying aye. Opposed? The ayes have it and the Consent Agenda is approved. MOTION CARRIED: FOUR AYES. TWO ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] PUBLIC FORUM — Future Meeting Topics Strader: Okay. Next we have the public forum. Mr. Clerk, is there anyone signed up under public forum? Johnson: Madam Vice-President, there are no sign-ups. ACTION ITEMS 7. Public Hearing Continued from November 19, 2024 for Skyranch (H- 2024-0022) by Laren Bailey, Conger Group, located near the NE Corner of S. Meridian Rd. and E. Lake Hazel Rd. A. Request: Annexation of 20.039 acres from RUT in Ada County to the R-15 zoning district. B. Request: Rezone of 24.53 acres of land from R-4 to R-15 zoning district. C. Request: Modified Development Agreement to create a new development agreement for the construction of the proposed single-family residential development. D. Request: Preliminary Plat consisting of 285 (284 new and 1 existing) and 36 commons lots on 43.82 acres in the proposed R- 15 zoning district Strader: Okay. Thank you. All right. With that we are going to be moving into the Action Items of this evening's agenda. Anyone in the audience is welcome to stay for the Action Items, but you are not obligated to stay if you have other plans. Okay. With that we will go ahead and move on to Item 7, the public hearing continued from November 19, 2024, for Skyranch, H-2024-0022, and we will begin this City Council public hearing with staff comments. Ms. Ritter. Meridian City Council December 10,2024 Page 4 of 37 Ritter: Good afternoon. Thank you, Madam Chair -- Madam President. My apologies. Council Members, at the November 19 public hearing staff was directed to work with the applicant to develop -- to develop and present appropriate conditions of approval. Following this directive staff engaged with the applicant and has now presented to Council a set of conditions deemed suitable for this application. Again, this application is for annexation of 20.039 acres of land with R-15 zone, rezoning of 24.53 acres of land from R-4 to R-15, modification of the existing development agreement to create a new one to develop the proposed single family residential and preliminary plat consisting of 285 building lots, 28 common lots, six common drives on 43.82 acres of land. So, while staff and the applicant have reached consensus on the majority of the conditions, there were a couple that remain in disagreement and those are Condition 1- F. It talks about Tarrega Lane. This is a condition that was required by ACHD and so we thought we would add it to the development agreement and, then, also Condition 2- C, we are asking for R-8 size lots at the northern portion of the boundary adjacent to the large estate lots. We were talking about the lots that were abutting Shafer View. So, those are the conditions that staff and the applicant are not in agreement on, but we felt that based on the discussion during the November 19th hearing, as well as comments received thereafter, we believe that the proposed conditions are appropriate and adequately addressed the concerns raised and, then, also there was a condition In ACHD's staff report, a site specific condition that talked about the cross-access to the southern properties. Staff is seeking Council direction based on this. Given the size and configuration of the intersection staff is concerned that the property's development potential may be significantly constrained without this cross-access. So, we would like some direction from Council on that cross-access to the southern property and one of the conditions that we have -- we talk about Councilman Taylor stated about 40 permits per year. The applicant did revise their phasing plan. They came up with seven phases and -- which limits the number of applications that they can submit for per year and, basically, the -- we need to revise that condition, because if we do the phasing plan it will say that within a 12 month period they will not apply for a final plat if that is the consensus of the Council. Staff doesn't have an issue with that. It's better than trying to count permits that come in for approval. So, with that I will stand for any questions that you may have. Strader: Okay. Thank you very much. Fellow Council Members, are there any questions for city staff? Taylor: Madam Vice-President? Strader: Councilman Taylor. Taylor: Quick question. On condition two that was on -- needs to be settled, can you show on the map -- I just want to make sure we are talking about the correct cross- access point that we want to have that easement in place. Is that -- can you just show me where we were talking about exactly? Meridian City Council December 10,2024 Page 5 of 37 Ritter: So, over in this area, if I'm correct, there is an easement that is proposed by the applicant for a cross-access across the -- for a road to be built to provide cross-access to this property to the south and so if we are requiring that as a public street ACHD will require them to put -- provide a trust deposit -- a road trust deposit. So, they have -- they have shown on their proposal that easement. So, what we need to decide is are we going to make that public, so that we can get access to that property? Because cross-access is something that we do require as part of our code. So, we are just looking for some direction from the Council on this. Taylor: Quick follow up. Can you just clarify is the -- the easement will exist, but the question is whether or not we would require them to put the ACHD requirement to put some money in it. Was it -- Ritter: A road trust fund. Taylor: A road trust -- Ritter: Uh-huh. Taylor: -- fund for a future date if that -- if that becomes a public road access. Ritter: Right. So -- Taylor: Am I understanding correctly? Ritter: From my understanding they will be providing part of it and the property to the south would be providing the other half when it develops for the development of that. Taylor: Madam Vice-President, just another -- one more follow up. On the -- the direction we provided at the last one on the 40 lots -- so, they have agreed to seven phases, so that, essentially, that 40 lots becomes cumbersome and because there is the seven phases it kind of addresses that concern. Okay. Thank you. Strader: Okay. Council, any further questions for staff at this time? Okay. With that we will go ahead and recognize the applicant for up to 15 minutes. Clark: Good evening, everybody. Madam Chair. Hethe Clark. 251 East Front Street in Boise. Representing the applicant. And I do want to clarify a couple of items on those conditions of approval. So, I think the first item that I would clarify is that there is no agreement on the -- or no disagreement on the condition regarding to Tarrega Lane. We are -- we are in agreement with that. I had had a conversation with Linda and Bill about it indicating that it was unnecessary, because the written -- the -- sub parts one and three are unnecessary, because we have as a statutory matter the right to relocate that roadway, but we are fine with that language being there. We are not -- we are not opposing that one. So, I think the other items that were out there -- we were aware of two. We had worked with staff to whittle down from about half a dozen and so we were Meridian City Council December 10,2024 Page 6 of 37 happy about that. So, with regard to the number of units per year, you know, as I mentioned at the last hearing we had represented and we were comfortable with the average of 40 units per year. How to allow staff to be able to track that easily was kind of where the rub was and as you guys can imagine and probably -- and understand building permits versus platted lots is kind of two different questions. Platting requires you to extend roads, get common areas in, utility connections, so being able to average the 40 on just phasing is a little bit more complicated. So, what we did was we revised the phasing plan to try to hit the intent of -- I think it was Council Member Cavener that suggested that and we are in agreement with staff on that phasing plan. I think what we had discussed earlier today was just replacing that condition. I think it was Al D to just simply say that we would adhere to the phasing plan dated today's date and, then, the -- I think -- you know, one other item that was out there -- well, let me -- let me back up. With regard to the ACHD connection -- so, we discussed this at the last hearing and this is the location of where that easement is located. So, when ACHD did their review they did not require a stub in that location, because I think for obvious reasons it's not a particularly beneficial stub when it comes to the kind of cost of maintenance of a bridge over the Rawson Canal, given how close you are to the intersection. You literally are just a couple hundred feet to be able to walk around or drive around and get into that area, but in light of staff's concerns about access and connectivity, we offered up a compromise, which was that we would preserve that easement in that location, so that if in the future when the -- that parcel below us develops that opportunity is still there. But, again, ACHD has not required a stub in that location. The only reason that a road trust would be required is if the city said we disagree with you, ACHD, we think there should be a stub and, then, that would -- that's what would trigger the language that's in the ACHD report. But ACHD has taken the position that a stub is not necessary. We have tried to go above and beyond by providing that easement. Okay. So, last item is really just this question of the buffer or the transition I guess I should say on the north above our mixed use regional area and, you know, a couple items on this one. You know, there was some discussion at the last hearing -- the maker of the motion for the continuance -- you know, I don't know that the intent there for the continuance was to make any modifications to the -- to the layout. I think some of the other comments were pretty clear on that, but I'm happy to discuss it and if you look at the issue I think it comes down to the question that the Mayor talked about during our last conversation and that is when we looked at these questions are we planning for what is in the county today or what will be in the city when those areas develop? In other words, is -- are we planning for -- are we transitioning against county lots or are we transitioning against future city lots? And so if we look at what it is in the city, which is, obviously, the answer to the question, what is that? These are the density bands that are provided. So, the properties for a medium density project is three to eight. Medium high density eight to 12. Mixed use regional six to 40. So, for the areas on our east we provided and agreed, after conversations with those folks, that we would do single story product. That would preserve the views and provide for a more open feeling. You know, if we are required to lose the lots over there, then, I think we would have to revisit that question and look at what that mitigation actually ends up being for. With regard to the areas north of the mixed use area, I think what we have provided -- and we talked about this a little bit last time -- is very consistent with what is already existing on the other side. So, Meridian City Council December 10,2024 Page 7 of 37 if you are looking at this map you see proposed Skyranch down at the bottom, that's mixed use regional. If you look at Prevail neighborhood at the top, that's medium density residential and, then, the area in the -- in the middle is low density residential. Mixed use density -- or excuse me -- mixed use regional calls for an overall kind of a higher density, medium density just a little bit lower than that. So, as you are coming from the medium density on the north at 5.638 dwelling units per acre, you transition into Shafer View Terraces at 1.73, which wraps around the existing Shafer. We are at 6.5, pretty similar to Prevail, just a little bit more dense, which is appropriate according to the comprehensive designation and you go into vacant land that's going to wrap Shafer View, very similarly to Shafer View Terraces, at a density that we anticipate would be fairly similar and, again, that's 13 acres. It's right now open with proposed densities that are proportionate to what's on the other side of that low density block. So, you know, from our perspective we think that that is addressed. Again, we don't think it was consistent with what the maker of the motion for the continuance had -- had -- had discussed, but we did want to go through that one more time just to try to address any concerns. So, with that I don't think I have any other comments, Madam Chair. Strader: Thank you, Mr. Clark. Council, do you have any questions for the applicant at this time? Okay. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: Just a really quick question. So, on the cross-access, this application -- the easement will be maintained. ACHD did not require the stub. So, I might just be missing a fact. In terms of the -- the suggestion of putting money in the -- this fund, is that what we think would be an ACHD requirement or is that something the city staff was asking as part of that requirement? Clark: So, the -- the -- the only circumstance under which that would trigger is -- let me back up. Right now ACHD says no stub. So, that means no road trust, because it's not anticipated currently to be an ACHD roadway. The only reason it would become an ACHD roadway is if the city said we disagree with you, ACHD, we want a stub to go into that location. If that's the case, then, the road trust would be triggered. In the meantime what we have done is to preserve the easement, so that if, you know, something unexpected happens on the property to our southeast, some reason that that connection becomes something that ACHD wants or is beneficial, then, that opportunity would be there, but as it currently stands that's not something that ACHD is requiring. Strader: I would actually like to ask city staff to, please, clarify their perspective on that in terms of what ACHD is requiring versus what the planning staff believes should be required and if you don't mind just getting into some detail on that, I think that would help all of us. Thank you. Meridian City Council December 10,2024 Page 8 of 37 Parsons: Certainly happy to provide some context on that topic. So, really the -- the ACHD report has punted to us, meaning the city to say whether or not we want a stub street there and if we do, then, that's when that road trust kicks in. So, Linda had showed you that condition, that's right out of ACHD's condition of approval and that's why we thought it was an important topic to share with you tonight, because it -- if we get an easement, then, it may or may not happen. If we require the stub road, then, the applicant has to put up a road trust, but keep in mind that if it doesn't happen they get the money back after a certain time frame. So, it's -- again, a lot of this is going back to the conversation we had a couple weeks ago, is we just don't know what that nine acre piece is going to be in the future and right now it's R-4, but we all recognize that access is a challenge -- going to be a challenge to that property and that's why we have to preserve some kind of connectivity with this neighborhood from -- from the Comprehensive Plan and the code's perspective that what our code requires and that's why we are a little bit difference of opinions from ACHD is we think there should be connectivity to the neighborhood regardless if this is commercial or residential in the future, having something stubbed there or plan to connect to that piece in the future is going to be critical just given the location and the proximity to that intersection that's currently just been rebuilt in conjunction with Brighton and currently functioning and will be even widened more in the future, I would imagine, when they do the ultimate build out. So, really keep that -- and that's why it's important to us to make sure that we get it right and let -- we want to get your opinion on that, because, again, ACHD what we don't want to have happen is they come in for a final plat and we don't have that issue resolved and, then, it's too late. So, it's something that we should really -- at least let note on the record and, then, that way when the applicant comes in with that phase of the final plat we will make sure that whatever condition's in place would be adhered to at that time. Strader: Mr. Parsons, could you just explain -- and I think it would be helpful for everybody -- what are the concerns if that -- if that did not occur, what do you believe are the impacts potentially of that on the surrounding area or just connectivity in general? What I don't have and actually would be helpful probably, turn it over to you soon, is just understand kind of what the distance actually is from that intersection. It's not -- you know, there is no key on the maps, so it's kind of unclear what kind of distances there are in terms of what ACHD normally requires. Like I believe ACHD normally requires a certain distance, you know, from an intersection to access parcels. So, I just kind of wanted to clarify maybe first with staff and, then, we can go to Mr. Clark. Parsons: Sure. Madam Vice-Chair, Members of the Council, it -- as you mentioned there is -- there is a threshold both by ACHD and city code. So, first ACHD requires 660 offset, I believe, for full access off -- off of that and they are well within that. So, again, keep in mind when Brighton did that cooperative development agreement with ACHD to widen Lake Hazel from Meridian Road to Locust Grove, that was the determination -- that's where ACHD and Brighton and this developer worked on the access point for -- to be in this area. So, that -- that is a set point and that was discussed at the last hearing. Now, when we are talking right-in, right-out, that's a different threshold. That's usually Meridian City Council December 10,2024 Page 9 of 37 two -- 220'ish, somewhere in that realm to get a right-in, right-out. In our code when you are adjacent to a state highway like this property, we require a backage road or frontage road to the state highway and the offset in our code is 660 as well. So, that's where that net number comes in to align with probably ACHD's requirements at the time when the code went into effect. So, that's pretty consistent. So, really, the ramifications for this if we don't get that connection point, then, at some point the city and ACHD are going to determine what the appropriate access points will be for that remainder piece on the corner, which means we will have to give them a right-in or right-out access at a very congested, very busy intersection that could be potentially seven lanes in the future, which makes it pretty difficult to develop and that's why we are trying to set this piece up so that regardless of what it is in the future -- I don't know if it will be commercial. I don't know if it will be residential. I don't know what it will be and that's -- that's where planning staff is struggling a little bit on this application, because we just don't know what this is going to be now that this other piece is developing around it and so I think it's something that we are going to have to take a look at in the future and determine how we want to rectify the situation, because at this point it's not being integrated with this piece and so it's very difficult to say how it's going to develop and what's going to go there. So, those are some of the -- the concerns that planning has about just disregarding this and not providing that connectivity. We have to make sure that there is safe access and the only access at this time -- it's going to be a lot of vehicles stacking at that intersection onto Lake Hazel. That will be a signalized intersection and so you are routing all the traffic to that area until such time as we get other connection points to disperse the traffic through the sub -- the subdivisions as well. So, keep that in mind and that's a very short distance for stacking vehicles -- for that number of vehicles at that intersection as well, because of this particular layout. Strader: Thank you, Mr. Parsons. Mr. Clark, did you have anything to add? Clark: Yeah. I have got a few things to add. Thank you, Madam -- Strader: Uh-huh. Clark: So, first of all, the stacking distance that is not a concern at the -- the intersection with Lake Hazel. We talked about that with ACHD. You have got a couple hundred feet there and there will be a left turn lane. So, it's not just a single lane of stack, it's two lanes of stack, so there is -- there is not a concern with that backing up there. We actually talked about that with ACHD and with staff. The -- the other point that I would make -- and that this is not a debate about whether we are going to preserve the connectivity into that property from our property, we have already committed to provide the easement, so that it can be provided in the future. The question is is the city directing to ACHD that we think there should be a stub road right -- right there right now, rather than evaluating that later when the use on that southwest parcel is actually known. We are providing a private easement right now that would allow for construction of a future public road if that's what's desired once that southwest parcel develops. So, we are not foreclosing connectivity. In fact, we are -- we are making that possible for connectivity. Meridian City Council December 10,2024 Page 10 of 37 Strader: Thank you, Mr. Clark, but isn't it true that if that connectivity were to be required in the future and at that point the economics of building the bridge would fall completely on the southwest parcel? Clark: That could be the case. Strader: Thank you. That's helpful. Does anyone else have any further questions for the applicant? Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: Probably a question for our public safety friends here. Is there -- from your perspective that cross-access that we are talking about is there any public safety implications or concerns that you have with ensuring that the road is stubbed today or in the future or -- I just kind of would be curious what your -- your comments might be, if any, on that. Taulbee: Madam Vice-Chair, Members of the Council, Councilman Taylor, looking at what is proposed here and working through this with there being more than 30 dwelling units, there is a secondary fire department access route that is required. However, the secondary can be a gated entrance. So, as long as the primary access provides us into and through the development, then, there is no other concerns off the service right now. Strader: Thank you. Any further questions for the applicant? Okay. Thank you. Please stay close by. And with that this is a public hearing that's been continued. Mr. Clerk, do we have anyone signed up to provide public testimony? Johnson: Madam Vice-President, we do. First online is Deb Boyd. Strader: Okay. Johnson: And, Deborah, we are bringing up your presentation here. Boyd: Thank you. Strader: Just for clarity, Ms. Boyd, are you representing a homeowners association or yourself individually? Boyd: Just myself individually at 493 East Shafer View. Strader: Great. Thank you. You will be recognized for up to three minutes. Boyd: Thank you. I just -- I want to make sure that a concern that I have regarding the Skyranch development and future extension of the road that's from the area that I have Meridian City Council December 10,2024 Page 11 of 37 kind of noted there in that red dot -- that there would be a stub road out to the parcel to the north. If you could just move on to the next slide. Just a few notes about the subdivision and that red dot there. The next other -- the other dot I placed there is at the intersection of Meridian Road and Shafer View Drive, which is a -- an intersection that currently does not meet ITD visibility guidelines. It also allows for a left-in, left-out -- -- right-in and out. There are no barriers and no deceleration lane, so you are kind of a sitting duck waiting to turn into Shafer View Drive and my concern is that there would be an extension of the road. That road extension would continue over into Shafer View Drive. The road right now is -- and ITD has done a fabulous job on working with ACHD to ensure that the developments to the north of Shafer View Estates work within the Quartz Creek Road, which turns towards Lake Hazel and turns into Sublimity, that the traffic is pushed onto those roads, rather than coming through Shafer View Drive. The future folks who live in Shafer View Terrace to the north of Shafer View Estates, currently only have emergency access to Shafer View Drive. That emergency exit has been used twice in October. We had drivers hit power poles and take out -- closing the road in both directions. Closing Quartz Creek and those drivers coming out of that area had to use Shafer View Drive and where my concern is this becomes a major access road for those 280 plus Skyranch homeowners, because that would be the fastest route to I-84. If you can move to the next slide. I have put together what the proposed area is. This was a -- the -- on the top there is the proposal that was provided to Shafer View Estates by the future builder of what is expected to be known as Shafer View Ridge Subdivision. The lot sizes are not -- they match up really with what Shafer View Terrace has at the very beginning of Shafer View Drive. There are three lots there to the -- on that upper left corner there, those are three lots that are part of Shafer View Terrace that are accessed through Shafer View Drive and so my concern as you can see there were the extension of this -- the Skyranch Subdivision into through Shafer View Ridge and onto Shafer View -- or onto Shafer View Drive and out to ITD road there and to 1-84 -- and that's the easiest access to 1-84. My concern is all about traffic coming up that little road there and that ITD is not aware of that future situation there. Strader: Okay. Does anyone have any questions for Ms. Boyd? Okay. Thank you. Mr. Clerk, do we have anyone else signed up to provide public testimony? Johnson: Madam Vice-President, next is Sean Lanahan. Strader: Okay. Welcome, Mr. Lanahan. Please don't forget to state your name and address for the record. You will be recognized for up to three minutes. Johnson: You might pull that microphone down to you. Lanahan: Madam Vice-Chair, Council Members, my name is Sean Lanahan. I live in 6190 South Tarrega Lane. I'm here to talk about -- in the last meeting in November we discussed impacts that Skyranch project would have on the existing Tarrega neighborhood and we presented a reasonable solution to minimize those impacts. I have got slides this time to help visualize the challenges and solutions. This is my southern exposure that you can see here. View from my home. A nice sunny winter Meridian City Council December 10,2024 Page 12 of 37 afternoon most of my Tarrega neighbors enjoy views like this. As it stands right now with the current development plan there will be eight homes along my southern exposure blocking this view. Two story homes along that property border would likely end up blocking that sun, especially in the wintertime. If you move to slide two. Strader: I believe you could hit the arrow. We could go ahead and pause his time for a second while we get the presentation working. Okay. Lanahan: Here is the Tarrega neighborhood as it currently exists. The Whites. The Wakelys. Ericksons. The Burkes. Jackie and my family all have enjoyed nice open expansive views and privacy. The blue lines denote our road that provides a quick access to Lake Hazel Road. The next slide. Here is the current Skyranch proposal. As you can see in the purple outline my property, the purple outline to the north there, is exactly one acre. Transpose that same amount of space south and you can see that the property density along our property boundaries is equivalent to R-8. I would have eight new neighbors. The Whites would have four in front of their house. The Wakelys would have 11. The Burkes would have 18. Jackie would have seven. That is quite a jump from an existing density of R-1 or less dense to R-8. This severely impacts our privacy, views and southern exposure. Our quick access road to Lake Hazel is also going away. Many of our neighbors have recently put in a lot of money into their remodels, especially the Burkes, who just built a new home, to capture some of that view that will be going away. Please move to slide four. We also understand that we can't hold up progress. We all knew that an incremental increase in density to R-4 was on the horizon. However, we are shocked and disappointed that we are facing the possibility of a jump up to R-8. We are requesting concessions of a feathered transition along our existing property boundaries with Skyranch to remain at R-4. As you can see in the slide remaining R-4 would reduce -- Strader: Mr. Lanahan -- Lanahan: -- our neighbors -- Strader: -- please wrap it up real quick. Lanahan: Okay. Again, I think if anyone in this room were to live in our homes you would appreciate the reasonableness of these requests. Thank you for time. Strader: Thank you. Are there any questions for Mr. Lanahan? Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: Sean, one question. So, can you just do a little quick math for me from what is proposed versus what you are proposing how many lots are removed? Meridian City Council December 10,2024 Page 13 of 37 Lanahan: Yeah. So, I did do that math. Currently there is a proposed 284 lots that we reduce it down to -- by 23 and there would be no alteration to the existing design in doing that. Strader: Okay. Thank you. Lanahan: Thank you. Strader: Mr. Clerk, anyone else signed up? Johnson: Next we have Brian White. Strader: Okay. Mr. White, once you come forward, please, remember to state your name and address for the public record. White: Thank you. My name is Brian White. I live at 6180 South Tarrega Lane, Meridian. And I appreciate Sean's view. I was wondering if you could put up that last slide again. I just want to add my support to what Sean's -- my neighbor Sean is requesting. We would really love to see a lower density of housing along the borders of the Tarrega Lane properties. I know that a mile over when Lavender Heights was developed they backed up to Black Rock Subdivision. The Black Rock Subdivision requested a lower density and they reduced the density from one lot to two lots. The backyards. And I think what Sean has put up here seems like a more smooth and reasonable transition and so our request is that the Conger development surrounding the -- or along the east and south borders of the Tarrega Lane properties would have a lower density as indicated by Sean's drawing and also request that they would follow through with their commitment to have single story homes. I would stand for any questions. Strader: Okay. Thank you for providing your testimony. Are there any questions? Councilman Taylor. Taylor: Got a question. It would be an acceptable trade off to require single family homes, but not a reduction in the number of lots along the property line or what's your opinion there? White: Well, they have already been kind enough -- at least on -- across from us. I know they told us that they would do single family homes across from us. I don't think they made that commitment to the Burkes on the west side of Tarrega Lane properties, but -- Strader: And if you don't mind do you mean single story? White: Single story homes. Meridian City Council December 10,2024 Page 14 of 37 Strader: Thank you. Okay. Please continue. All right. Thank you. Are there any additional questions? Okay. Thank you. White: Thank you. Strader: All right. Mr. Clerk, who's next? Johnson: Madam Vice-President, Carsten White. Strader: Okay. Mr. White, if you could, please, come forward. Please make sure to state your name and address for the public record and you will be recognized for up to three minutes. C.White: Hi. My name is Carsten White. 6162 South Tarrega Lane, Meridian, Idaho. think some of the developers that we are working with are going to speak regarding this as well, but this back area where you can see on this picture, which says Whites there, my -- my shop house barndominium is back there and we are planning on hopefully developing that with the city. So, we definitely understand that development is coming around us and we are trying to grow with that and change with it and so what we are asking for -- and I remember John Overton mentioned yesterday -- or last time that you very rarely have someone asking to decrease the density when it comes to a development and -- and, hopefully, we will have an opportunity to do that in front of you here in the next few months, because that's really what we are asking for. We are planning on staying here for the long haul. I live there now. I grew up, you know, my parents' house there and I have two other siblings, two brothers and my sister might even be moving there out -- as well at some point. So, we are planning on making this our long-term home and so we are really just trying to ask for more transition on when it comes to these larger lots, these -- you know, these low density properties that we are planning on with Shafer View acre lots up there and transitioning down to the higher density along the road. So, just keeping those -- I reiterate the point that Sean and Brian made regarding the -- the property lines along Tarrega having lower density lots. Strader: Okay. Taylor: Madam Vice-President? Strader: Yes. Go ahead. Taylor: Quick question. And I remember you talking about your plans in the future the last time and it's kind of helpful to see here kind of just an interesting question to get your take. It sounds like you are going to bring a lower density proposal at some point down the future. What would your reaction be if the city required a higher density because we want more housing? Would you be okay with that if the city imposed that on you or would you not? Meridian City Council December 10,2024 Page 15 of 37 C.White: Yeah, I mean at the end of the day it's your guys' decision. What -- you know, what happens. We -- we don't want higher density when it comes to the development that we are going to propose, but would we adjust to it if -- if it's really required? I'm sure we would make some adjustments, but I guess the biggest point I want to make is I think the, you know, Tarrega has shrunk down as, you know, the Galloways, the Scotts have sold their property to Conger there and the Willimans on the corner there, you know, I know they are planning on selling here and in the near future as well and they are going to sell that as a commercial property, you know. So, there is changes with it and we get that. That happens. The biggest thing is we are -- we like this area and it's -- you know, it's an -- it's a family area. We have Discovery Park down the street. We have -- you know, there is a lot of developments and these awesome sidewalks that we are enjoying, I really like that, you know, and my kids love to be able to ride to the park, but it doesn't -- you have this nice neighborhood of Shafer View. Tarrega, these -- the Burkes just built, you know, a multi-million dollar home. Every house in that neighborhood is -- is developed and -- and established and I don't -- maybe one or two may eventually split a couple times, but you are going to consistently have larger lots there. That's not all going to be developed into the city. So, we are talking about a transition from, you know, really small lots down to large, you know, properties and it just doesn't make sense transition wise when you look at it, even if you don't even look at the -- the county properties, the ones that we will be proposing are still going to be larger lots and -- and on to Shafer View, so -- Strader: Mr. White, would you mind -- do you have an idea of what your plans are in terms of the density that you are expecting or the number of lots that you are expecting in the future? I'm just curious. C.White: We do. Trevor, do you guys have that with you? So, this is John Brecken with Brecken Land -- Land Design and he can -- he can speak to that a little bit more. Strader: Mr. Brecken, please, state your name and address for the record. Brecken: John Brecken. 6661 North Glenwood Street, Garden City. Yeah, we are working on their plan. We are going to submit later this week for the Whites and it will be four one acre lots. It butts right up against Shafer View to the north. Those are all one acre lots. Strader: Thank you. That's -- that's helpful context. I appreciate that. Okay. Any further questions? Strader: Okay. Thank you. C.White: Yeah. And last thing -- Strader: Sorry, there are no further questions. Thank you. C.White: Okay. Meridian City Council December 10,2024 Page 16 of 37 Strader: Mr. Clerk, is there anyone else signed up? Johnson: Madam Vice-President, that was everyone that signed up. Strader: Fantastic. All right. Is there anyone present in the audience that would like to provide public testimony? Great. Ma'am, please, come forward. Thank you. Anyone else who would like to provide public testimony on this item, please, go ahead and sit in the front row, so that we know that you are in the queue. Okay. Please state your name and address for the record and you will be recognized for up to three minutes. M.. White: Marcella White. 6180 South Tarrega Lane, Meridian, Idaho. So, I was at the last meeting also in November and it didn't dawn on me -- I mean I'm all about lower density for sure. We grew up -- you know, we have had nine acres, 33 and a half years and I realize its -- farms are sold and that's what happens, but like everybody else, it's a little disconcerting to see so many houses right up against our property lines. Lower density would be great. But the thing that really caught me last month when I was looking at this map was the routes in and out, because now all of a sudden we are going to lose our private lane; right? We have to come in off of Sublimity on the east or Lake Hazel over here and those are the only two entrances or exits for this whole subdivision, which is 280 something houses, which is a lot. So, now I have to drive past all these houses and, you know, it's just a lot. It's just a lot for somebody that's lived out in the country. So, with this lower density it would -- we would be able to come in and kind of enjoy a little bit bigger lot size. I know people want yards, too. I mean I have plenty of people ask if they can -- you know, we want to sell them some land. There is people that want to have a little bit more space between the houses. So, I know they would sell. I think there would be a great asset to this development having some bigger lot sizes right there next to us. Like we have all said, we are all planning on staying. We are keeping four acres. We are going to develop only five -- the back five -- into the city and we are keeping our four, because we still enjoy the country and we want to have some space. So, I would just appreciate you considering thinking about the traffic also and just the connectivity where it's minimal. There is no way out onto Meridian Road and so we will just have a lot of cars that are going to be coming at those two -- you know, if you think of 280 houses, two cars, possibly up to 600 cars that could be coming and going all during the day. That is a lot. So, I would just like you to consider that. Strader: Okay. Does that conclude your testimony? All right. Thank you. Are there any questions for her? Okay. Thank you very much. All right. Is there anyone else in the audience that would like to provide public testimony on this item? Okay. Mr. Clerk, do we have anybody online? Johnson: Madam Vice-President, it looks like aside from those who already spoke just city staff. Strader: Okay. All right. With that we will go ahead and turn it over to the applicant for the final word You have up to ten minutes. Thank you. Meridian City Council December 10,2024 Page 17 of 37 Clark: Thank you. Hethe Clark. 251 East Front Street. And while Linda is bringing up my slides with regard to Ms. Boyd's comments with regard to connectivity, I think the Council is aware that connectivity is not just a priority, but it's a requirement both for ACHD and for the city, that connectivity, even though it might seem a little bit scary, actually helps alleviate many of these traffic concerns, because it allows neighborhoods to be connected, for traffic to be dispersed in ways that it wouldn't otherwise be to try to keep people off of those collectors and those major highways, so that die is cast based on city and ACHD requirements. But, you know, we just would offer up some -- some comfort that connectivity really actually does make traffic better, it doesn't make it worse. With regard to -- maybe this thing's frozen. With regard to the transition and some of the comments there -- Strader: Is there a technical issue, Mr. Clerk? Clark: We got a little bit of a glitch here. Okay. I think it's -- I think it's awake now. Okay. So, we did receive a copy of the -- the White Subdivision draft plat from Mr. Brecken and wanted to just chat about this a little bit in light of the question that I mentioned earlier, which is that question of what are we developing against what is in the county or are we developing what will be in the city? And this makes this point pretty stark. This is not a question -- and we run into this all the time. You guys hear this all the time. You know, the neighbor that says I have got my five acres. I'm never leaving. It's always going to be five acres. And so you need a transition to that and, then, three years later we see that property up for sale. That's not even what we are talking about here. This property is already being proposed for redevelopment in the city and that redevelopment will be -- if we are going to adhere to the comp plan, will be a medium density residential project. It's -- that's what the Comprehensive Plan calls for. So, it would be -- it would be calling for more lots than -- than what is shown here. But that is -- that goes to this question of -- of what are we transitioning against? If we are transitioning against something that's going to develop in the city, it's -- we are going to be developing -- or transitioning against something that's going to be medium density residential and it's medium density residential for a reason. As you all know, all these nice amenities that we have, especially in that part of town, parks, regional pathways, fire stations, they don't pay for themselves with large lot densities, they pay for themselves if we have the densities that we have planned for at a higher rate and so I think with that, you know, I think I probably conclude -- oh, other than to just say that our project does provide all of the ingress and egress that's required under code. It's not just two ways in and two ways out. As that -- as that project -- area develops those stubs move in and out of all the other adjoining neighborhoods and, then, if the -- if this project moves forward I would anticipate that there would be another connection on to the collector on our east side that would continue to the north. So, it won't be just coming through our neighborhood if it actually does develop. So, with that, Madam Chair, I think I would conclude. Strader: Thank you, Mr. Clark. I -- we appreciate that. Are there any questions based on that? Meridian City Council December 10,2024 Page 18 of 37 Overton: Council Vice-President? Strader: Council Member Overton. Overton: Hethe, backing up a ways. Can you tell me what the original idea of the city was for the zoning density on that parcel of land that we are talking about, the one that backs up on the far east side of your development -- backs up to the north. Clark: Let me see -- Overton: R-15? Clark: Maybe this is -- helps, Council Member Overton. So, the -- the Comprehensive Plan designation, if that's -- if that's what you are -- you are speaking to -- because Meridian is a little different in that not all of the Comprehensive Plan designations specify this zone works in this area, right, in the mixed -- in the -- excuse me -- the mixed use regional it says R-15 is a permitted zone, but we don't have that same checklist there for medium density or medium high density, but what we do have is that the city is planning for three to eight dwelling units per acre in all of that yellow area that we were just showing on the map. Overton: And it was up to R-15 on the mixed use regional; is that correct? Clark: R-15 is one of the allowed zones within the mixed use regional. That's correct. Overton: I just want to say that to follow up with a comment. I made a comment early on about lower densities and that was one of the things that I appreciated is most of the times when we see stuff we see if there is a -- if it's allowed to be an R-15 it seems like what we are getting is an R-15 and to see this coming in at 6.5 residential units per acre -- I was extremely happy to see that. I realize when you look at all the houses it looks like a lot, but you have to remember overall that that's what we are looking at is 6.5 and that's still currently your plan? Clark: That's correct. Strader: Thank you. Are there any further questions or comments for the applicant specifically? Okay. All right. Clark: Thank you very much. Strader: All right, Council, with that we have heard from the applicant. We have taken public testimony. We are at the point of having some discussions and motions. Taylor: Council Vice-President? Strader: Councilman Taylor. Meridian City Council December 10,2024 Page 19 of 37 Taylor: I think at this point it's appropriate to make a motion to close the public hearing on file H-2024-0022. Overton: Second. Strader: Okay. We have a motion and a second to close the public hearing. All those in favor say aye. Opposed nay? The ayes have it. The public hearing is now closed. MOTION CARRIED: FOUR AYES. TWO ABSENT. Taylor: Madam Vice-President? Strader: Councilman Taylor. Taylor: I'm just going to make a couple of comments here just to kind of kick off some of the discussion we have. First off, really appreciate the staff working with the applicant on the conditions for approval. That was -- looking through the list here on the updated staff report was -- it was quite a bit of work and so for all of you that worked on that I really appreciate it. I learned a lot in my error in my motion initially in what I was trying to motion. So, I really do think -- thank the staff and the applicant for working together over the last few weeks through the holidays to kind of come up with that. I think a couple comments on those conditions. First, I'm happy to hear the -- kind of the revised phasing plan. That's something that I'm not particularly a big fan of implementing phasing plans. I know out of respect for Councilman Cavener and his -- his wisdom like that it is I appreciate that we found a way to kind of not have an overly burdensome task on city staff for tracking permits, but so I appreciate the applicant with that. Also appreciate knowing Condition 1-F it sounds like that is not outstanding, that the city -- the applicant agrees with what the staff have put in as far as a condition. With respect to the lot sizes I actually did go back and re-watch the hearing earlier this week just to make sure I was following all the ins and outs. It was not my recollection as the initial motion maker to address the lot sizes in any of the motion. I do remember some discussion on it and I don't know that this -- that we had ever come to any conclusion about what we did want to do or not want to do. It wasn't my intent as the motion maker to do anything with that. Certainly we could have that discussion tonight if we think that we would like to do that. But I just wanted to clarify that that was not my intent initially. Really kind of personally fascinated with the idea of the -- the easement, the stub road and this transportation trust. I appreciate the applicant being willing to have the easement in place to kind of ensure that connectivity if we need it. Also, though, kind of found it enlightening as well when staff mentioned the potential for the burden to fall entirely on the property to the south maybe to develop that. So, that's something I'm thinking about. What that means. I do think -- I agree in some respect with the applicant's argument that it's probably not a necessary connectivity, but I don't think we would error if we were to ask to have that. I think it would seem reasonable that we would have that connectivity even though it's fairly close to other bridges and intersections. So, I'm not -- I don't think it's an unreasonable request on the city -- from the city staff to the applicant to -- not just having the easement in place, but also to stub Meridian City Council December 10,2024 Page 20 of 37 that property. I do think it's likely that we would probably ask to have the -- have that there in the future. Of course that would be a future city council decision and we wouldn't necessarily impose that, but those are just some of my thoughts at this point. I think, again, really appreciate the staff working on the conditions of approval, finding acceptable conditions to move this -- this project forward considering where -- where we were when this initially started. So, those are some of my comments at this point. Strader: Okay. Thank you. Are there further comments, further discussion? Overton: Council Vice-President? Strader: Councilman Overton. Overton: One who seconded the motion that brought us here this evening, I echo a lot of what Councilman Taylor said. It is impressive that we have taken where we were at to where we are at tonight. That's a lot of work. I mean we didn't have any conditions of approval when we left last time. Now we have them. We have -- we have a goal in sight and I appreciate all the hard work that went into that for where we are at. Just a couple thoughts similar to what Councilman Taylor mentioned. When we are talking about this I believe it's nine acres that's going to sit on the corner and we are concerned about the connectivity. The one thing that keeps hitting me is we are wanting to reserve or preserve that land and the reason I'm kind of leaning towards just preserving it is I have no idea how that could develop and I'm not sure that making that a requirement of what the person does with those nine acres would screw up or limit the type of development that could go in in that location and maybe I'm overthinking that small parcel of land. I understand the request, the idea for connectivity, I'm just not sure that requiring it right then on that piece of ground that has such a -- it's got a lot of challenges already just because of where it lies with Highway 69 and Lake Hazel and we talked about the traffic and the traffic has been mentioned multiple times. One -- I believe, unfortunately, the first road -- or grade that was given to Lake Hazel on the report that ACHD put out unfortunately still was measuring this road as a two lane, if I'm correct, not the five lane road it is now. So, it's kind of -- we are using some old data on some of the original stuff that ACHD put out there compared to where the road is going to be at five lanes going out to Highway 69. So, the grade of E that they gave the road is not really accurate considering we are going to have a five lane road running out. I think we are going to have the roadway system, the collectors, we are going to have the arterial streets that will be able to handle this traffic and I have to go over it again when I look at density and why I liked the 6.5 dwelling units per acre on this development. We sit up here and we see a lot of developments with a lot higher density than this and there is a lot of them approved in the city and I understand the concerns of folks that live in the county. We still have a lot of developments that run up against county land and we have to make a decision when we develop a plan for how we want to see the city grow and what that's going to look like and that's not necessarily based upon what the parcel in the county next to it is, it's based upon the vision of what the city wants to see in certain areas of the city and how they want to see that grow and it -- it puts us in a tight spot every time, because we don't want to make -- we want to make the best Meridian City Council December 10,2024 Page 21 of 37 decisions for the city, what makes the city a better place, while trying to be respectful of what you have in the county and you guys have like a little Garden of Eden back there. It's pretty amazing that you have got that. It's not going to go away. You are going to have a lot of houses around you. But you are still going to have that peaceful place where you live and call home. There is still pockets of that around our city today. I'm very much in support of this, as I was the first night. I'm open for discussion on what we do with the cross-access connection, but I'm very comfortable with simply requiring that that is preserved, because we just don't know what's going to go in on the acres in the corner. Strader: Okay. Thank you. Any further comments? Little Roberts: Madam Vice-Chair? Strader: Council Woman Little Roberts. Little Roberts: And, again, I will echo both comments from my fellow councilmen. Now, these are always difficult as we try to focus on Meridian's vision and I think I'm in total agreement that the 6.5 density is a great way to go in that area and very appreciative that the -- of committing to single story homes near the development. I think that that really helps as far as the neighborhood goes and just greatly appreciative of the staff and the developer working together to get so far that we did from the last time of the discussion. I'm also in agreement with the easement regarding the cross-access. I think that that's a good way to go at this point and leave that preserved. Strader: Okay. Thank you. I will provide some brief comments just for context. Probably not very surprising. In the last meeting I had a lot of concerns that the applicant chose not to pursue a comp plan amendment, which I believe was the way to go in this case. I still think that city staff should independently consider pursuing a Comprehensive Plan amendment if it can be accomplished and -- and if there is consensus internally to do so, only because it's obvious that geographically what we had planned for wouldn't work here and it's not only this property, unfortunately, that is affected by these decisions, but it -- by approving this one certainly the parcel on the corner and its future use would be much less likely to work as a mixed use regional development. So, I think we should still consider that. You know, I agreed with city staff in their staff report in the last meeting and so I will be voting no on this application tonight. If any motion makers could provide clarity on whether there is a single story requirement and on whether it's just the easement being provided or if you are proposing that the half of the bridge be put in a road trust I think that would be very helpful for all of us to understand. So, with that I think I have said my two cents. Thank you. Okay. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Meridian City Council December 10,2024 Page 22 of 37 Taylor: A quick question on -- maybe it's even a -- if staff could just give me a nod of this is doable or not, but if we were -- I'm trying to find a way to sort of find a satisfactory kind of common ground on the issue of the stub road and the easement issue. Is it -- because my biggest concern is if potentially that the property owner to the south would bear the cost -- entire cost and I -- to me it's just not clear -- as a condition of approval could we require -- or if we were to require the easement to stay in place, but not require them to build that stubbed road, but in the future when that southern property develops require that this -- the applicant pays half of the development of the bridge. Is that something that -- have we done that? Can we do that? Just trying to find sort of a -- maybe what seems like an acceptable common ground that everybody wins. Strader: Okay. Is there a member of city staff that would like to comment? Mr. Parsons, I see you -- Parsons: Madam Vice-Chair, Members of the Council, it gets a little dicey for us to do that just for the fact that ACHD's policies are that you build the road and, then, put up half the cost, so they -- they don't maintain easements. It's really the city's responsibility and that hasn't worked well for them in the past either. We have had that situation on subdivisions where it was anticipated the easement would be converted to a public street and it wasn't. So, we -- staff has dealt with those issues over time, so that isn't a workable solution in staff's opinion. The best approach is either require the stub street and put up half the cost or as -- as you know, we could require the cross-access easement to remain in place and, then, if something does happen on that site, then, obviously, that owner has to figure out how to get that connectivity across that canal. Strader: Thank you. Any further questions? Discussion? I'm mulling it over for a moment. Maybe two cents from me. One thing I have noticed with development in the city is that connectivity is the one thing we can never get back if it's not something that we pursue from the outset. So, that's just a caution that I have is what the applicant is proposing would provide the easement, but, economically, I think what the practical result would be is it would fall onto that property owner to the southwest to fund the bridge most likely. At least that seems like a likely scenario if we did not require the stub and the road trust at this time, so -- Little Roberts: Madam Vice-Chair? Strader: Council Woman Little Roberts. Little Roberts: Clarification from Bill. So, it's my understanding that the way that was presented you have had -- we have had easements before that just flat out didn't -- the connectivity didn't happen because the easement was there, but just in your opinion, but the developer later -- why did that go wrong? Why did that not work? Parsons: Madam Vice-Chair, Members of the Council, the issue was ACHD didn't get the right of way dedicated and so in their mind they couldn't take claim to something or Meridian City Council December 10,2024 Page 23 of 37 require something, because it wasn't their property -- or properly conveyed to them. So, that's why in their opinion it became more of a private easement. Little Roberts: Follow up? Strader: Please. Go ahead. Little Roberts: How can that happen? How can ACHD get that so that it's available for them to use? Does it have to be deeded? Parsons: That is -- well, ACHD requires roadways, local streets and any collector roadway to be constructed and funded by the developer. So, that's why there is no way to grant that -- pay money for road trust for even the construction of the road, but they can do that for the construction of the bridge and put the other half on the adjacent property owner. So, in that -- in this scenario the developer will have to build a road and stub it there, but -- and dedicate the right of way for the bridge and put up half the money and, then, that next person that comes in would extend the road and the bridge to offset that cost and as I mentioned to you the road trusts aren't in perpetuity. There is a time frame on that. So, over time I think -- I believe there is five years is probably the term. I'm not a hundred percent sure on that, but I believe over some time period if nothing happens they get their money back. Little Roberts: Thank you. Strader: Thank you, Bill. That's very helpful. I didn't realize the time frame as well. We don't come across this situation with a bridge that often. Okay. Parsons: Like I said, ten years I guess is that -- Strader: Oh. Okay. Well, ten years and five years are not the same, are they? Yeah. Okay. That's important to know. So, is it ten years, then, Mr. Parsons, or is it five? Parsons: Madam Vice-Chair, I'm going to go with the applicant. They deal with ACHD more on that. I don't have the answer for you this evening. Strader: Okay. It sounds like the city attorney believes it's ten as well. Okay. All right. Any further discussion, any further thoughts? Motions? Taylor: Madam Vice-Chair? Strader: Uh-huh. Yes, Councilman Taylor. Taylor: I will be prepared to make a motion, since I kind of started the motion making in the last meeting. Strangely, just really kind of going back and forth on whether or not just having the easement in place is sufficient. I'm actually compelled a little bit by your argument about -- if you lose it you lose it forever and I kind of feel like error -- even if Meridian City Council December 10,2024 Page 24 of 37 it's not needed at some point down the road when the entire hard corner and everything develops, we may very well look at that and say that's kind of silly, who required this cross access here? Like this does nothing. I also think if we didn't have it we would say that was dumb, why did we not do it? So, probably not the strongest feelings on my part, but I think I'm looking for sort of the -- following some guidance from the staff a little bit on this issue and your argument about, you know, preserving connectivity when we can. So, I think in my motion -- before I make it I just kind of want to indicate what I would do would be to follow the city staff's recommendation to require -- to maintain the easement, but to have the stub street in place with the transportation trust is what I would like to make in the -- in my motion, but I wanted to put that out there if there is any discussion specifically on that that the rest of Council would like to weigh in on. Strader: Thank you. I think that's very helpful. Fellow Council Members, any reflections or thoughts on that? Little Roberts: Madam Vice-President? Strader: Council Woman Little Roberts. Little Roberts: Given the light of your comment once we lose it we lose it and knowing that it really probably wouldn't happen with just an easement, I think I am swayed more to go with the stub street. Strader: Okay. Thank you Councilman Overton, you look like you might make a comment. Overton: Well, I have to go back to the applicant's last comments when it came to the stub street to the north and it might be the words he has issued that we live with here tonight and that was we need more connectivity and I have a hard time ultimately saying we need the connectivity to the north, but we don't need it to the south. So, I would be willing to go along with that decision. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: To make a motion. Strader: Okay. Taylor: Move we approve File No. H-2024-0022 making note that condition 1-F the applicant agrees and that on Condition Al D that the applicant will adhere to the phasing plan as presented this evening and that the applicant be required as a condition of agreement of a condition of approval to put in a stub street and maintain an easement and that to clarify that the issue of lot sizes is not -- any changes to lot sizes is not included in my condition of approval motion. Meridian City Council December 10,2024 Page 25 of 37 Strader: Thank you, Mr. Taylor -- or Councilman Taylor. Is there a second or discussion? Or both? Little Roberts: Well, I will second it. Strader: Okay. Council Woman Little Roberts. Little Roberts: And, Madam Vice-Chair, did we want -- Vice-President, did we want to include anything regarding one or two stories? Taylor: Madam Vice-Chair, I -- I don't want to put that as a requirement in the conditions of approval. I think that the applicant's been a good neighbor in terms of the community. I think that they said that they would work to do that. So I don't want to place that as a condition to clarify. Little Roberts: Second agrees. Taylor: Okay. Strader: Okay. We have a motion and a second. Is there any further discussion before we take a vote? Okay. Mr. Clerk, please, go ahead and call for the vote. Roll Call: Cavener, absent; Strader, nay; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, absent. Strader: Okay. The ayes have it and the application is approved. Thank you. Have a nice evening. MOTION CARRIED: THREE AYES. ONE NAY. TWO ABSENT. 8. Public Hearing for Addison Circle Subdivision (H-2024-0040) by Centurion Engineers, Inc., located at 4635 N. Black Cat Rd. A. Request: Annexation of 1.87 acres of land with an R-8 zoning district. B. Request: Preliminary Plat consisting of seven (7) building lots and one (1) common lot on 1 .87 acres of land. Strader: Okay. Just to preview for those in the audience, we will -- depending on what we get to, if we get to 8:00 o'clock p.m. we will be taking a short break at that time. Okay? With that let's go ahead and open up Item No. 8, the public hearing for Addison Circle Subdivision, H-2024-0040, and we will go ahead and open this application with staff comments. Sonya. Allen: Yes, Madam, Council, just one moment here. Meridian City Council December 10,2024 Page 26 of 37 Strader: Please take your time. I did not mean to rush you. Allen: Switching gears here between -- all righty. The next application before you is a request for annexation and zoning and preliminary plat. This site consists of 1.87 acres of land. It's zoned RUT in Ada county and is located at 4535 North Black Cat Road. The Comprehensive Plan future land use map designation is medium density residential, which calls for three to eight dwelling units per acre. The applicant proposes to annex the subject in-fill property into the city with R-8 zoning for the development of seven single family residential detached homes at a gross density of 3.74 units per acre, consistent with the use and density desired in the medium density residential designation. The proposed R-8 zoning is consistent with the zoning of adjacent surrounding properties, also zoned R-8. Staff recommends a development agreement is required as a provision of annexation that includes the provisions in the staff report. A preliminary plat is proposed to subdivide the subject 1.87 acre property into seven building lots and one common lot. Proposed lot sizes range in size from 4,399 to 7,157 square feet, with homes ranging in size from 1 ,872 to 2,265 square feet. Access is proposed via the extension of West Torana Street and an existing local street stubbed to the west boundary of this property. A cul-de-sac is proposed at the end of Torana Street with no vehicular access allowed via Black Cat Road. Council approval of the dead end street is required as it exceeds the maximum UDC length standard of 500 feet at 545 feet. With approval of the dead end street a pathway connection is required through the common area between the sidewalk along Black Cat and Torana Street. Black Cat Road is scheduled in the CIP to be widened to five lanes between Ustick and McMillan between 2031 and 2035. Because the site is below five acres in size it's exempt from the common open space and site amenity standards in the UDC. A minimum 25 foot wide landscape street buffer is required along Black Cat Road, an arterial street, with a five foot wide detached sidewalk. Sidewalk to the north of this side along North Black Cat Road doesn't extend all the way to the subject property. It stops at the common lot where the canal is located. You can see it here on this photo of the site. There is a pathway that comes from the sidewalk here down. It's asphalt and, then, it stops right in here. There is approximately a 15 foot long gap in that area. Staff is recommending as a provision of the development agreement that a detached asphalt pathway is constructed off site to the north to the existing pathway. Mitigation is required for existing healthy trees that are removed from the site in accord with UDC standards. A mitigation plan is shown on the landscape plan. Conceptual building elevations were submitted for the proposed single family residential homes as shown. Building materials are proposed to consist of a mix of horizontal cottage lap, vertical board and batten and shake lap Hardie board siding with stone and brick wainscot accents and 30 year old architectural shingles. Because structures on Lots 3 and 5, Block 1 -- and that is these lots right here on the end -- will be highly visible from Black Cat Road staff is recommending the sides of homes on these lots incorporate articulation and modulation to break up monotonous wall plains and roof lines that are visible from the subject public street. The Commission recommended approval of these applications. I will go over a summary of the public hearing. Robert Renteria, the applicant, testified in favor, along with Anna Canning from Centurion Engineers. They are the applicant's representative. Written testimony was received from David Crawford, Centurion Engineers, the Meridian City Council December 10,2024 Page 27 of 37 applicant's representative and there was really no discussion by Commission or changes to the staff report. Again, the outstanding issue for Council tonight is Council approval is needed of the 545 foot long dead end street as it does exceed the maximum length of 500 feet. No written testimony has been received since the Commission hearing. Staff will stand for any questions Strader: Okay. Thank you very much. Are there any questions for city staff? Okay. Seeing no questions we will now recognize the applicant for up to 15 minutes to present their project. Welcome. If you could, please, remember to state your name and address for the public record. Thank you. Crawford: Yes. David Crawford. Centurion Engineers. 2323 South Vista Avenue in Boise. As your staff went through they hit all the high points. This isn't a really complex subdivision. It essentially finishes off a development that was started a number of years ago. We believe it's consistent with the Comprehensive Plan with the neighborhood. During the neighborhood -- our neighborhood meeting there was four or five neighbors that attended and they had no objection to the proposal. Subsequently I had one of the neighbors contact me about a week or so ago and he had no objection to it either. So, believe that what is being planned here is -- one of the partners is really into aging in place, so all the houses proposed here are going to be single story. So, I believe we -- this will be an attractive addition to the city and it will complete an otherwise undeveloped property and we agree with the conditions of approval as written and I will stand for any questions you have. Strader: Okay. Thank you, Mr. Crawford. Are there any questions for the applicant? Okay. I did have a question. Thank you. I'm intrigued by who you are kind of targeting, your target market for this and you are not obligated to answer the question, but are you kind of anticipating marking this more towards seniors? You sort of mentioned aging in place. So, I thought I would give you an opportunity to expand on that. Crawford: Yeah. One of the -- one of the partners in the development is looking forward -- he -- he is active in the City of Meridian. He is also a real estate agent. He thinks this is a good market that people need that's not specifically marketed to. So, that's what he wanted to do was sharpen his pencil and his point and say this is kind of what we want to do here. So, it's going to be more accessible than otherwise would be. Strader: Thank you. Yeah. The reason I think that is helpful is just the -- just to be very transparent with you, the traffic situation on Black Cat has been really challenging for us. Clearly this is a smaller development to the extent that it's kind of targeted toward that market. I think that -- at least in my mind that kind of helps me put my arms around it just because those folks wouldn't be adding as much to the -- exacerbating the traffic situation along Black Cat. Okay. Thank you. Any further questions for the applicant? Okay. You can go ahead and take your seat and, please, don't go far. We are not exactly bursting at the seams, but this is a public hearing. Mr. Clerk, is there anyone signed up to testify on this one? Meridian City Council December 10,2024 Page 28 of 37 Johnson: Madam Vice-President, no. Strader: Okay. Great. Is there anyone in the audience at this time who would like to provide public testimony on this item? Going once. Going twice? Sold. Okay. Thank you. All right. With that does the applicant have any concluding remarks? Okay. The applicant waives their concluding remarks. With that, Council, any discussion, motions, et cetera? Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: I got a question for staff. Is there -- obviously, one of the issues we will have to address tonight is the -- to allow the dead end street to be 545 instead of 500. Is there any -- I understand we have to just sort of have reasonable lengths of these streets in our UDC. Is there any concern that staff has with it being 545 versus 500? Because it seems to me it's just a creation of sort of a unique plot of land with what we have. But is there any concerns that you have on the 545? Allen: No. There is no concerns from staff. There really is no alternatives, since access isn't allowed to Black Cat. So, if it were not approved, then, the plat would have to be denied. Taylor: Okay. Strader: Thank you. That's helpful. Okay. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: I make a motion that we close the public hearing on File No. H-2024-0040. Little Roberts: Second. Strader: Okay. We have a motion and a second to close the public hearing. All those in favor, please, signify by saying aye. Opposed nay? The ayes have it and the public hearing is closed. MOTION CARRIED: FOUR AYES. TWO ABSENT. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Meridian City Council December 10,2024 Page 29 of 37 Taylor: Just keep the ball rolling here. This seems like a pretty straightforward kind of a nice simple easy proposal. I like what I see. It seems like it makes sense. Seeing that there is no really concerns from any of the neighbors or staff, with one fairly easy to resolve issue as a condition of approval, I'm going to support this tonight. I'm happy to make a motion unless any other members of the Council would like to make some comments or make the motion themselves. Overton: Council Vice-President? Strader: Councilman Overton. Overton: Just like to make one comment headed the same way, but normally one of the things I think we are concerned with when we look at a roadway and being longer than what our code normally allows is the fact that we are talking about emergency service access, but it appears that this roadway already was a dead end that had enough turnaround room for fire, but it was stubbed, so it's going to actually have two turnarounds in short proximity of each other and I think that's what's kind of reassuring me that the 545 feet gives me no concern at all as an approval as part of this file tonight. Strader: Well said. Okay. Taylor: Okay. Madam Vice-Chair? Strader: Councilman Taylor. Taylor: I make a motion that we approve File No. H-2024-0040 and to clarify that we are going to waive the 500 foot requirement and allow the 545 foot dead end street. Little Roberts: Second. Strader: Okay. We have a motion and a second to approve this application. We will go ahead and have the clerk call -- is there any further discussion? Okay. And seeing none we will have the clerk call the roll. Roll Call: Cavener, absent; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, absent. Strader: All right. The ayes have it and this application is approved. MOTION CARRIED: FOUR AYES. TWO ABSENT. 9. Public Hearing for Apex Phenomenal (H-2024-0041) by Brighton Corporation, generally located on the north side of E. Lake Hazel Rd. approximately 1/4 mile west of S. Locust Grove Rd. Meridian City Council December 10,2024 Page 30 of 37 A. Request: Preliminary Plat consisting of 64 building lots and 11 common lots and (1) other lot for future development on 16.15 acres of land in the R-15 zoning district. Strader: With that we will move right along to Item No. 9, a public hearing for Apex Phenomenal, H-2024-0041 , and open this up for further staff comments. Allen: Madam President, Members of the Council, the next application before you is a request for a preliminary plat. This site consists of 16.15 acres of land, zoned R-15, generally located on the north side of East Lake Hazel Road approximately a quarter mile west of South Locust Grove Road. This property was annexed back in 2015 with an R-4 placeholder zoning district as part of the South Meridian Category A annexation and included in a development agreement at that time. The property was later rezoned to the R-15 zoning district in 2020 and a new development agreement was recorded that removed this property from the original agreement. The Comprehensive Plan future land use map designation is medium high density residential, which calls for residential units at density -- gross density of eight to 12 units per acre. The applicant is requesting approval of a preliminary plat to subdivide the subject property into 64 single family residential building lots, 11 common lots and one other lot for future development. A mix of single family residential attached and detached units are proposed on the eastern half of the property, providing a mix of dwelling types at a gross density of eight units per acre, which is consistent with the density desired of eight to 12 units per acre in the medium high density residential designated area. The plat is proposed to develop in one phase. The applicant plans to resubdivide the western half of the property, Lot 76, in the future and will likely develop that area with more single family residential attached and detached units similar to those in this development. However, they are unsure at this time of the layout or the lot sizes for that area. All of the proposed units will have alley access from local and collector streets abutting the site and will front on adjacent streets or internal common MEWs. Address signage is required to be provided at the alley entrances off of the adjacent streets for homes that don't have frontage on a street. Direct lot access via East Lake Hazel Road, an arterial street, is prohibited. A traffic study was not required by ACHD. Lake Hazel Road is currently being widened to five lanes from State Highway 69 and Meridian Road to Locust Grove Road. A 25 foot wide landscape street buffer is required to be provided along Lake Hazel Road and 20 foot wide landscape street buffers are required along South Apex Avenue and South Sublimity Avenue, both collector streets. All street buffers are required to be installed with development of the subdivision. The proposed development is required to provide a minimum of 15 percent qualified open space and a minimum of two points of site amenities. Based on the eastern 8.2 acre portion of the site proposed to develop at this time, a minimum of 1.23 acres of common open space is required that meets the minimum quality and qualified standards. A total of 2.27 acres is proposed consisting of linear open space, 50 percent of the landscape buffer along Lake Hazel Road, an arterial street, one hundred percent of the landscape buffer along South Apex Avenue, a collector street, and open grassy areas of at least 5,000 square feet in area. A minimum of four points of amenities are proposed consisting of an artificial turf, multi- sport court in a central common MEW area, which meets and exceeds the standard. This Meridian City Council December 10,2024 Page 31 of 37 development will also have access to all other common areas and site amenities in the larger Apex Pinnacle development. The western 7.94 acres, Lot 76, proposed to be resubdivided in the future, is required to comply with the open space and site amenity standards in effect at the time of development. And those are just some plans of the site amenities and the common open space areas. Conceptual building elevations were submitted for the proposed single family attached and detached units as shown. The single family attached units require design review approval. The development agreement requires all developments to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place consistent with the Comprehensive Plan. The development agreement also requires the rear or sides of two story homes on lots that faced Lake Hazel Road and South Apex Avenue to incorporate -- to incorporate articulation to break up monotonous wall plains and roof lines that are visible from the street. The Commission recommended approval of the proposed preliminary plat. Amanda McNutt from Brighton Corporation testified in favor of the application. No one testified in opposition or commented. Written testimony was received from the applicant in agreement with the staff report conditions. There was no real discussion by the Commission at the hearing and there were no changes to the staff recommendation. There are no outstanding issues for Council tonight and no written testimony has been received since the Commission hearing. The applicant is here to testify tonight. Staff will stand for any questions. Strader: Thank you very much. Council, do you have any questions for staff? Okay. Not at this time. All right. We will go ahead and recognize the applicant. You have up to 15 minutes. Please remember to state your name and address for the record. Thank you. McNutt: Thank you. Amanda McNutt. 2929 West Navigator Drive, Meridian, Idaho. 83642. Strader: Go ahead and pause the applicant's time while we get the technology presentation loaded up. Bear with us. McNutt: It won't take me long anyway All right. So, this is Apex Phenomenal. We are doing a preliminary plat. Sonya did a really great job of going over the details of this. We had our neighborhood meeting. Things went very smoothly. We don't have any comments actually throughout the entire process for this one. It will be 64 single family residential lots, with 11 common lots, on 8.2 acres and as Sonya mentioned we will have one future R-15 lot on the west side that's about 7.9 acres that will redevelop at a later date. Just some highlights of the development so far. Lake Hazel is now open, which I know has been very exciting for anyone who lives or travels that direction. Brighton's completed about two miles of roadway in that area with this Pinnacle overall development. We have a mini roundabout at Crescendo and Sublimity, which you can kind of see in this graphic and the internal street network other than the actual internal roadways and alleyways in Phenomenal are also complete. So, lots of fresh pavement out there. As mentioned this has already been zoned as R-15 and it is a medium high density residential future land use map. No changes to either of those are requested Meridian City Council December 10,2024 Page 32 of 37 We will be providing a variety of home choices, including single family. We call them carriage lane and paired carriage lane homes. Just another display here of the paired carriage lane. We do have about 27.6 percent open space on this west side. Again, the future R-15 will develop separately and have additional open space with that application. The star here is representative of where we plan to have our multi-sport court. This sports court is actually a little bit unique, because you can play a bunch of different sports on this, including pickleball, tennis, soccer, volleyball and really anything else that you want. We thought that would be very valuable for everybody living in these particular units, because not everybody loves pickleball, although it seems like everybody wants to put one in. Obviously, we will have lots of sidewalks connecting everything through here. Specifically I wanted to point out that we have a good north- south corridor there, which will get these residents to other portions of Apex, which are just amenity rich and most likely people are going to want to walk there. This depicts some of those areas that I'm talking about, including the Gem Prep school, which will be walkable. Discovery Park. The library and the SO/ME amphitheater, which is scheduled to open in 2025. With that we concur with the approval recommendations of staff and Planning and Zoning and I will stand for any questions. Strader: Okay. Thank you very much. Do we have any questions for the applicant? Little Roberts: Madam Vice-Chair? Strader: Uh-huh. Little Roberts: Amanda, I just would like to say thank you. The amenities included in this are great and innovative. I'm excited to see how the sports turf works for pickleball. One of the things we get on a fairly regular basis is how noisy pickleball is and so that may have an impact on how late people can play and things like that, but I just appreciate the -- going above and beyond with the amenities. McNutt: Thank you for that comment. Strader: Okay. Are there any additional questions? Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: Really quick question on -- are all of the homes alley loaded the way it's designed where they will have garage access through an alley; is that correct? McNutt: Yeah. So, we call those carriage lane -- Taylor: Okay. McNutt: -- product, but, yes, they are an alley loaded product. Meridian City Council December 10,2024 Page 33 of 37 Taylor: And, then, a quick follow up -- Strader: Go ahead. Taylor: -- if I may. Just kind of curious. Some people really -- some developers really don't like that -- would like -- would not like to have that kind of development. I have seen some that I don't like. I have seen some that I really like. I'm just kind of curious some of your thinking as to why that -- why you wanted to offer that. I think it looks very attractive. I have no -- I'm just more curious how you kind of came down with deciding to kind of pursue that type of a product. McNutt: Yeah. Alley loaded products are unique. That's a good point. I think what it provides is the abilities for neighbors to not just go in their garage and never see their neighbors, it kind of forces people if they want to be outside to be out in their front yard and really interact with the other people in their community. So, we really feel that that's important and we are trying to build that community out there to really be an interactive community and not just people park and never see each other. Strader: Okay. I do have a question for you, Ms. McNutt. Could you remind us about -- and I remember one of the things that came through to me during the annexation process for Pinnacle was that the applicant was actually providing school sites and actively trying to help resolve part of our school overcrowding issues in south Meridian. Could you just talk about the status of Gem Prep, where everything's at. I live in north Meridian, I don't make it down there that often, if you could just kind of run us through how those -- how those updates are going. McNutt: Yeah. Definitely. Gem Prep's open and operational. It has been for a while. This future development -- we call it the Snoopy nose and you, hopefully, can kind of see why we call it that -- is proposed to be another school site. We are actively in discussions with the school district right now and trying to come up with a plan to get them going on that site. I don't have an exact timeline as of right now, but I would imagine submitting applications fairly soon for that. Strader: Thank you so much. That's a fantastic update. Okay. Are there any further questions for the applicant? All right. Fantastic. This is a public hearing, but we don't have a lot of people here. Is there anyone signed up, Mr. Clerk, either here or online? Johnson: We have Brian White signed up. Strader: Okay. Welcome, Mr. White. If you could introduce yourself again, provide your address for the record and you will be recognized for up to three minutes. White: Brian White. 6180 South Tarrega Lane, Meridian, Idaho. So, my nine acres is right in the middle of this Conger-Brighton. They are just -- I'm like being squeezed and a pop out like a zit, but I'm not popping out, I'm staying there. Meridian City Council December 10,2024 Page 34 of 37 Strader: Good. White: I did a property boundary adjustment to -- because my house was on one acre and I had seven acres. I adjusted the boundaries so that my house could be on four acres and I'm going to attempt to develop five acres into four one acre lots. We are in the process of submitting a Comprehensive Plan amendment. I just have a question. Do you know how much it costs to submit a Comprehensive Plan amendment? About 2,200 dollars. So, I have to pay you guys to change the density on the property I have owned for 33 years so that I can put four one acre lots on it. It's a little frustrating for me. The other question I have -- I know that this doesn't butt right up against my property, but it was close. Sublimity came in -- we were anticipating they would be required, because we were told when we first approached the city about developing our property that we would have to put a stub road to every property adjacent to ours that had development potential. So, I assumed when Brighton built Sublimity that they would have to stub a road to my five acres. We put our property boundary where we are putting it so it would line up with a manhole, so we could put services there. They built the road, they didn't do a stub to Conger property and they didn't do a stub to my property and I'm just wondering how they could do that if I was told that I would be required to put a stub to every potentially development property. Are you aware of why they didn't have to do that? Strader: I think what would be best, sir, is why don't you continue your testimony for your three minutes and, then, we will get into some of the issues that you raised. White: Okay. Testimony regarding this, it's -- I was thinking that they were applying to change it from R-4 to R-15, but it sounds like that already happened. So, that's water under the bridge. I was going to oppose that, but it's done. So, I'm pushing -- we -- know that Mr. Clark stated that a lot of homeowners say they are going to be there for a long time and, then, five years later they are leaving. I wish I could go through every house on Tarrega Lane and tell you what has been invested in the homes on there. People aren't leaving. We have anywhere from one to five acres and we are going to be there for a long time. Everyone's fairly new or have put a lot of money into their homes. So, I just -- I know that you approved Conger to put 6.5, which to you seems little, but it's -- it's a lot of houses that are going to be squeezing us and I guess that's my testimony. Strader: Okay. Thank you, sir. Does anyone have any questions or comments? Okay. Why don't you go ahead and sit. I do have a question for staff. Sonya, would you mind just walking us through kind of generally how the fees work for a Comprehensive Plan amendment. I assume that the same fee schedule applies to all applicants, but perhaps you could help us to understand that component. I don't feel like that is specific to this application, but it is something I'm just curious about, if you wouldn't mind addressing it quickly. Allen: Madam President, yes, there is an adopted fee schedule that Council approved. They do apply to all applicants the same. Meridian City Council December 10,2024 Page 35 of 37 Strader: Thank you. Okay. And I'm sure that city staff would be happy to follow up with you after the meeting to the extent that you have further questions regarding that. All right. Allen: I think -- I think possibly the -- or the person testifying may have been referencing the previous application. Strader: Yeah. I got that feeling also, but -- it felt -- it felt separate, but maybe somehow related. It is in a similar area, so I think maybe that's where it was coming from. Okay. All right. All right. Is there anyone else online that would like to provide testimony, Mr. Clerk? Johnson: Madam Vice-President, only city staff are online. Strader: Okay. Thank you. All right. So, with that we will invite the applicant up to close. McNutt: Thank you. Though the one comment that he brought up about that road being accessible -- it is right of way, so it is accessible. They -- they have every right to access that road as much as anyone. Other than that I appreciate the time tonight. Strader: Okay. Thank you. That is helpful. Any final questions for the applicant? Okay. All right. I think we are at that point in the night where it's time for -- for discussion and motions. Little Roberts: Madam Vice-Chair? Strader: Uh-huh. Little Roberts: I would move that we close the public hearing. Overton: Second. Strader: All right. Fantastic. We have a motion and a second to close the public hearing. All those in favor signify by saying aye. Opposed nay? The ayes have it and the public hearing is closed. MOTION CARRIED: FOUR AYES. TWO ABSENT. Overton: Council Vice-President? Strader: Councilman Overton. Overton: Unless anybody has any other comments I would be prepared to make a motion. Meridian City Council December 10,2024 Page 36 of 37 Strader: Okay. Overton: Council Vice-President, I move that we -- after considering all staff, applicant and public testimony move we approved File No. H-2024-0041 as presented in the staff report for today's date. Little Roberts: Second. Strader: Okay. We have a motion and a second. Is there any discussion? I will just provide a brief discussion on my part. I think as actually noted this is already annexed and zoned. So, this is a continuation of a larger development that has already been conceptually approved. The things that I like about it -- I think the density is appropriate considering the nearby amenities and in addition to that I was very appreciative that the applicant was helping to provide educational facilities in Meridian. So, I just wanted to compliment them for that. Taylor: Madam Vice-Chair? Strader: Councilman Taylor. Taylor: Some couple of comments I think that are of interest. One, there was some enrollment numbers came out recently that showed large school districts are losing students, while online and charter schools are growing and so I do appreciate, you know, the -- there has been a lot of effort to kind of find some smaller parcels of land to allow these other forms of school to come on. So, it's -- it's a -- I really appreciate how we are addressing some of these concerns that way. I think it's also worth of note, too -- and, Mr. White, I appreciate -- I did not know how much it cost. I think it's -- I know it's certainly my priority and I could probably speak comfortably for the rest of the members of Council like to keep those fees as reasonable as they can. The reason we have those fees are to reduce the property tax burdens on other taxpayers who are not using the services of our development staff to go through those things. So, it's kind of the balance of when we are using those services to keep the burden on those people using the services, so that the tax burden for the rest of city can be kept as -- hopefully as light as possible. But I do think it's -- would appreciate, you know, when we do adopt these fee schedules in the future would love to have your perspective on it, because you are going through it, I have not and I would -- I think it's valuable, so I would just like to encourage you as much as you can to -- when we do adopt those fee schedules in the future to come participate and provide some input, because I think it's value to the Council to -- to hear that, so -- thank you. Strader: Okay. Great. We have a motion and we have a second, so -- and is there any further discussion? Okay. With that the clerk will call the roll. Roll Call- Cavener, absent; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, absent. Meridian City Council December 10,2024 Page 37 of 37 Strader: Okay. The ayes have it and this development for Apex Phenomenal is approved. Have a nice evening, everyone. MOTION CARRIED: FOUR AYES. TWO ABSENT. FUTURE MEETING TOPICS Strader: With that we have moved on to future meeting topics. Does anyone have a future meeting topic that they would like to discuss at this time? Okay. Going once, going twice, sold. No future meeting topics. Do I have a motion to adjourn? Overton: Council Vice-Chair, move to adjourn. Strader: Okay. We have a motion to adjourn. All those in favor, please, signify by saying aye. And with that we are adjourned. Thank you. MOTION CARRIED: FOUR AYES. TWO ABSENT. MEETING ADJOURNED AT 7:50 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Robert E. Simison 1-7-2025 ATTEST: CHRIS JOHNSON - CITY CLERK W IDIAN� AGENDA ITEM ITEM TOPIC: Development Agreement (Brundage Estates H-2024-0031) Between City of Meridian and Centers Farm LLC and L.C. Development Inc. for Property Located at 3770 S. Linder Rd. ADA COUNTY RECORDER Trent Tripple 2024-070384 BOISE IDAHO Pgs=31 ANGIE STEELE 12/11/2024 12:13 PM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT 1. City of Meridian PARTIES: 2• Centers Farm, LLC, Owner/Developer 3. L.C. Development,Inc., Owner/Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this IOth day of December, 2024, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY, whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642, and Centers Farm, LLC, and L.C. Development, Inc., whose address is 3770 S. Linder Road, Meridian, Idaho 83642, hereinafter called OWNER/DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A," which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner and/or Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-5B-3 of the Unified Development Code("UDC"),which authorizes development agreements upon the annexation and/or rezoning of land; and 1.4 WHEREAS, Owner/Developer have submitted an application for a new development agreement as required with annexation of the property (AZ-13- 014, Ord. #14-1594) as shown in Exhibit "A"under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings before Planning and Zoning Commission and the Meridian City Council as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for requested rezoning held before Planning and Zoning Commission and the City Council includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction and includes further testimony and comment; and 1.7 WHEREAS, on the 27th day of August, 2024, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit"B"; and PAGE 1 OF 8 DEVELOPMENT AGREEMENT—BRUNDAGE ESTATES(H-2024-0031) 1.8 WHEREAS, the Findings require the Owner/Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner/Developer deem it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner/Developer to enter into a development agreement for the purpose of ensuring the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement,herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and ftom affected property owners and to ensure zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian on December 19, 2019, Resolution No. 19-2179, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for,unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this Agreement, which is a municipal corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho 83642. 3.2 OWNER/DEVELOPER: means and refers to Centers Farm, LLC, and L.C. Development, Inc.,, whose address is 3770 S. Linder Road, Meridian, Idaho 83642, hereinafter called OWNER/DEVELOPER, the party that owns and is developing said Property and shall include any subsequent owner(s)/developer(s) of the Property. 3.3 PROPERTY: means and refers to that certain parcel(s) of Property located in the County of Ada, City of Meridian as in Exhibit "A" describing a parcel to bound by this Development Agreement and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 2 OF 8 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan, and conceptual park master plan approved with H-2016-0001 and the associated conditions of approval, including those associated with subsequent time extension applications (i.e., A-2018-0231, TECC-2020-0001, TECC-2022-0001, TECC-2024-0002). b. Future development of this site shall be consistent with the provisions contained in Section IV of the Staff Report attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit`B." c. Future development of this site shall be generally consistent with the conceptual building elevations as approved by Staff at the direction of City Council and attached hereto as Exhibit"C." d. A 10-foot-wide detached sidewalk shall be constructed within the required street buffers along S. Linder Rd. and W. Harris St. as required with TECC-2024-0002. e. All internal local and collector streets shall align with stub streets to this property. f. The rear and/or sides of homes facing S.Linder Rd.,W. Harris St.,and S. Oakbriar Way shall incorporate articulation through changes in two or more of the following: modulation (e.g., projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets. Single-story homes are exempt from this requirement. 6. APPROVAL PERIOD: If this Agreement has not been fully executed within six (6) months after the date of the Findings, the City may, at its sole discretion, declare the Agreement null and void. 7. DEFAULT/CONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default.In the event Owner/Developer,or Owner/Developer's heirs,successors, assigns, or subsequent owners of the Property or any other person acquiring an interest in the Property, fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the Property, this Agreement may be terminated by the City upon compliance with the requirements of the Zoning Ordinance. 7.2 Notice and Cure Period. In the event of Owner/Developer's default of this agreement, Owner/Developer shall have thirty (30) days from receipt of written DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 3 OF 8 notice from City to initiate commencement of action to correct the breach and cure the default,which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty(180)day period, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner/Developer that is not cured after notice from City as described in Section 7.2, City shall, upon satisfaction of the notice and hearing procedures set forth in Idaho Code section 67-6511A, have the right, but not a duty, to de-annex all or a portion of the Property, reverse the zoning designations described herein, and terminate City services to the de-annexed Property, including water service and/or sewer service. Further, City shall have the right to file an action at law or in equity to enforce the provisions of this Agreement.Because the covenants, agreements, conditions, and obligations contained herein are unique to the Property and integral to City's decision to annex and/or re-zone the Property, City and Owner/Developer stipulate that specific performance is an appropriate, but not exclusive, remedy in the event of default. Owner/Developer reserves all rights to contest whether a default has occurred. 7.4 Choice of Law and Venue. This Agreement and the rights of the parties hereto shall be governed by and construed in accordance with the laws of the State of Idaho, including all matters of construction, validity, performance, and enforcement. Any action brought by any party hereto shall be brought within Ada County, Idaho. 7.5 Delay. In the event the performance of any covenant to be performed hereunder by either Owner/Developer or City is delayed for causes that are beyond the reasonable control of the parry responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 7.6 Waiver. A waiver by City of any default by Owner/Developer of any one or more of the covenants or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owner/Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits, and submit proof of such recording to Owner/Developer, prior to the third reading of the Meridian Zoning Ordinance in connection with the rezoning of the Property by the City Council. If for any reason after such recordation,the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby, the City shall execute and record an appropriate instrument of release of this Agreement. DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 4 OF 8 10. ZONING: City shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under the UDC, to insure the installation of required improvements, which the Owner/Developer agree to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed,completed, and accepted by the City, or sufficient surety of performance is provided by Owner/Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner/Developer agree to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Avenue Meridian, Idaho 83642 Meridian, Idaho 83642 OWNER/DEVELOPER: OWNER/DEVELOPER: Centers Farm, LLC L.C. Development, Inc. P.O. Box 518 3770 S. Linder Road Meridian, Idaho 83680 Meridian, ID 83642 14.1 A party shall have the right to change its address by delivering to the other parry a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner/Developer, each subsequent owner and any other person acquiring an interest in the DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 5 OF 8 Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees,upon written request of Owner and/or Developer, to execute appropriate and recordable evidence of termination of this Agreement if City, in its sole and reasonable discretion, had determined that Owner and/or Developer have fully performed their obligations under this Agreement. 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided, each party shall act reasonably in giving any consent, approval,or taking any other action under this Agreement. 20. REMOVED PROPERTY: The City is hereby authorized, in its sole discretion, to remove a portion of the Property ("Removed Property") from this Agreement at any time, provided that the City and the owner of the Removed Property concurrently enter into a modified development agreement governing the development and use of the Removed Property. The remaining portion of the Property,which has not been removed from this Agreement as described above, shall continue to be bound by the terms of this Agreement. 21. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third parry (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. 22. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between Owner/Developer and City relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided,no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. 22.1 No condition governing the uses and/or conditions governing rezoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 23. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; acknowledgements, signatures and Exhibits A, B, and C follow] DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 6 OF 8 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: Centers Farm,LLC By: Allen Lee Centers STATE OF IDAHO ) : ss: County of Ada )i4t On this day of l�y�li 2024, before me, the undersigned, a Notary Public in and for said State, personally appeared Allen Lee Centers, known or identified to me to be the Manager of Centers Farm, LLC, and the person who signed above and acknowledged to me that he executed the same. IN WITNESS WHER�\q jjjhj4 e hereunto set my hand and affixed my official seal the day and year in this certi\ ` � C* ritten. �'\p,RY P o v (SEALS -_ M'COMMISSION o. EXPIRES 8-16-203p _ No ary Public for Idaho o n .•s � My Commission Expires: . y %��2�'' IF IDP� �/ON NUMO OWNER/DEVELOPER: °1f 11111�� L.C. Development, Inc. _a /15& By: Allen Lee Centers STATE OF IDAHO ) ss County of Ada ) On this day of V�(/�� 2024, before me, a Notary Public, personally appeared Allen Lee Centers, known or identified to me to be the President of L.C. Development, Inc., and the person who signed above and acknowledged to me that he executed the same. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the �1�111 day and year in this certif� ����° �i�written. ..•pZp,WP&6 ' �/�•.. sfi 147, tt (SEAL) : MY COMMISSION I Notary Public for Idaho : EXPIRES 8-16-2030 My Commission Expires: DEVELOPMENT AGREEMEA�i�'• 1 `�fl� \ I-2024-0031) PAGE 7 OF 8 10 i NUMB 1116 CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison 12-10-2024 Chris Johnson, City Clerk 12-10-2024 STATE OF IDAHO ) )SS County of Ada ) On this loth day of December, 2024, before me, a Notary Public, personally appeared Robert E. Simison and Chris Johnson, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho My Commission Expires: 3-28-2028 DEVELOPMENT AGREEMENT-BRUNDAGE ESTATES(H-2024-0031) PAGE 8 OF 8 EXHIBIT A Legal Description Brundage Estates A parcel being located in the S '/2 of the NW'/4 and the N '/2 of the SW'/4 of Section 25, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: BEGINNING at an Aluminum Cap monument marking the southwest corner of the NW '/4 of said Section 25, from which an Aluminum Cap monument marking the northwest corner of said NW'/4 bears N 0037'18" E a distance of 2651.67 feet; Thence N 0037'18" E along the westerly boundary of said NW % a distance of 1326.02 feet to a 5/8 inch diameter iron pin marking the northwest corner of said S '/2 of the NW%; Thence S 89022'59" E along the northerly boundary of said S 'h of the NW%a distance of 1619.88 feet to a 5/8 inch diameter iron pin on the northerly and easterly easement line of the Sundall Lateral; Thence along said northerly and easterly easement line the following described courses; Thence S 16036'02" E a distance of 254.04 feet to a 5/8 inch diameter iron pin; Thence a distance of 90.10 feet along the arc of a 100.00 foot radius curve left, said curve having a central angle of 51°37'25" and a long chord bearing S 42°24'45" E a distance of 87.08 feet to a 5/8 inch diameter iron pin; Thence S 68'13'27" E a distance of 350.55 feet to a 5/8 inch diameter iron pin; Thence a distance of 91.77 feet along the arc of a 120.00 foot radius curve right, said curve having a central angle of 43049'06" and a long chord bearing S 46018'54" E a distance of 89.55 feet to a 5/8 inch diameter iron pin; Thence S 24024'21" E a distance of 319.79 feet to a 5/8 inch diameter iron pin; Thence a distance of 84.58 feet along the arc of a 420.00 foot radius curve right, said curve having a central angle of 11°32'16" and a long chord bearing S 18°38'13" E a distance of 84.43 feet to a 5/8 inch diameter iron pin; Thence S 12052'05" E a distance of 326.67 feet to a 5/8 inch diameter iron pin; Thence a distance of 74.10 feet along the arc of a 130.00 foot radius curve left, said curve having a central angle of 32°39'29" and a long chord bearing S 29°11'50" E a distance of 73.10 feet to a 5/8 inch diameter iron pin; Thence S 45031'35" E a distance of 113.85 feet to a 5/8 inch diameter iron pin on the northerly boundary of the SW '/4 of said Section 25; Thence leaving said easement line and along said northerly boundary S 89026'30" E a distance of 143.16 feet to a 5/8 inch diameter iron pin marking the northeast corner of said SW'/4 of Section Brundage Estates J Land Surveying and Consulting Job No.22-27 Page 1 of 2 25, said point also being the northwesterly corner of Graycliff Estates Subdivision No. 2, as shown in Book 124 of Plats on Pages 19872 through 19875, records of Ada County, Idaho; Thence along said subdivision boundary the following courses and distances: Thence S 0027'24" W along the westerly boundary of said SW%4 of Section 25 a distance of 305.63 feet to a 5/8 inch diameter iron pin; Thence a distance of 56.06 feet along the arc of a 675.00 foot radius non-tangent curve right, said curve having a central angle of 4045'29" and a long chord bearing S 88°02'13" W a distance of 56.04 feet to a 5/8 inch diameter iron pin marking a point of tangency; Thence N 89035'02" W a distance of 27.06 feet to a 5/8 inch diameter iron pin; Thence S 0°24'58" W a distance of 50.00 feet to a 5/8 inch diameter iron pin; Thence S 89°35'02" E a distance of 8.08 feet to a 5/8 inch diameter iron pin; Thence S 44028'15" E a distance of 21.16 feet to a 5/8 inch diameter iron pin; Thence continuing along and extending beyond said boundary S 0°27'25"W a distance of 950.98 feet to a 5/8 inch diameter iron pin on the southerly boundary of the N '/2 of said SW% of Section 25; Thence along said southerly boundary N 89°29'22" W a distance of 1769.21 feet to a point on the centerline of the Calkins Drain; Thence along said centerline the following courses and distances: Thence N 41°24'36" W a distance of 913.65 feet to a point; Thence N 43°44'27" W a distance of 45.00 feet to a point; Thence N 59'15'27" W a distance of 42.00 feet to a point; Thence N 70028'27" W a distance of 50.00 feet to a point; Thence N 82°50'52"W a distance of 95.25 feet to a point on the westerly boundary of said N 'h of the SW %4; Thence leaving said centerline and along said westerly boundary N 0°31'26" E a distance of 565.72 feet to the POINT OF BEGINNING. \oNp,L LA/Vo This parcel contains 135.21 acres more or less and is subject to any �� \S T ER & easements existing or in use. e o Clinton W. Hansen, PLS2�z _ Land Solutions, PC 9T o July 1, 2024 %,T F OF � �5 pN W HP :3 zindSolutions Brundage Estates Q' Land Surveying and Consulting Job No.22-27 Page 2 of 2 BRUNDAGE ESTATES - EXHIBIT 23 24 2� -W. VICTORY RD. � !�25 ---L�II � ; � � IT �� I ......................... Eil S89'22'59"E 1619.88'\ CN 1/16 N 1/16 S 2 51"I��'. 1024 15' .0 PARCEL NO. S1225233910 r &q 7,3 C14 C) CURVE TABLE 55 < �2 Uj CURVE LENGTH RADIUS DELTA BEARING CHORD m L'. CD ci 90.10' 100.00' 51'37'25" S42*24'45"E 87.08' C) Ln;z C2 91.77' 120.00' 43*49'06" S46'1 8'54"E 89.55' U) LLJ S4 < -- �2 CD co 00 cn z--- C3 84.58' 420.00' 11'32'16" S1 8*38'1 3"E 84.43' 30.0 C4 74.10' 1 30.0 32'39'29" S29*11'50"E 73.10' C5 56.06' 675.00' 4*45'29" S88*02'1 3"W 56.04' cr, C) mm POINT OF TOTAL AREA BEGINNING 135.21 ACRES LINE TABLE C 1/4 LINE LENGTH DIRECTION L2 C-4 1--: LO L1 113.85' S45'31'35"E L6 F,4 CD C) r- L2 143.16' S89'26'30"E L3 CD C5 L3 27.06' N89'35'02"W L4 50.00' SO*24'58"W L5 PARCEL NO. S1225325650 L6TI'i 49 L5 8.08' S89'35'02"E Lio L6 21.16' S44'28'1 5"E C) L7 45.00' N43'44'27"W rn I C4.......... .......... C, L8 42.00' N59'15'27"W V) L9 50.00' N70*28'27"W 00 L10 95.25' N82'50'52"W V) ---------- PARCEL NO. S1225314820 S 1/16 820.16' .......... C) n 1 N89*29'22"W 1769.21' CS 1/16 o C4 Np,L LA JVD S TC- 26 25O 35 36 W. AMITY RD. 0- 11118 0 (01 ( % Land fulions 01 f- Surveying and Consulting 01 200' 400' 80 -, OF 231 E 5TH ST O)v w \-0- MERIDIAN,ID 83642 (208)288-2040 ( 08)288-2557 fax wwwAandsolutions.biz JOB NO.22-27 EXHIBIT B CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E Nty AND DECISION& ORDER In the Matter of the Request for a New Development Agreement for Brundage Estates Subdivision as Required with Annexation of the Property(AZ-13-014,Ord.#14-1594),by Engineering Solutions. Case No(s). H-2024-0031 For the City Council Hearing Date of: August 20, 2024 (Findings on August 27, 2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of August 20, 2024,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of August 20, 2024, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of August 20, 2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of August 20, 2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance,established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department, the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BRUNDAGE ESTATES MDA H-2024-0031 - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of August 20,2024, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a new Development Agreement is hereby approved per the provisions in the Staff Report for the hearing date of August 20, 2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of August 20,2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BRUNDAGE ESTATES MDA H-2024-0031 -2- By action of the City Council at its regular meeting held on the 27th day of August 2024. COUNCIL PRESIDENT LUKE CAVENER VOTED AYE COUNCIL VICE PRESIDENT LIZ STRADER VOTED AYE COUNCIL MEMBER DOUG TAYLOR VOTED AYE COUNCIL MEMBER JOHN OVERTON VOTED AYE COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED AYE COUNCIL MEMBER BRIAN WHITLOCK VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. ird on 8-27-2024 Attest: SF,AL Chris Johnso 8-27- City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Na&ycWM Dated: 8-27-2024 City Clerk's Office C� Charlene Way, Assistant City Clerk FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BRUNDAGE ESTATES MDA H-2024-0031 -3- COMMUNITY DEVELOPMENT �E IDIAN-- DEPARTMENT REPORT HEARING 8/20/2024 - � �17- Legend 0 DATE: ® Project Location TO: Ma or& Cit Council :::Area of Impact Y Y _= City Limits FROM: Sonya Allen,Associate Planner Analysis 208-884-5533 sallen*meridi ancity.org APPLICANT: Engineering Solutions UD SUBJECT: H-2024-0031 _ Brundage Estates—MDA LOCATION: 3770 S. Linder Rd., in the west `/z of Section 25, T.3N., R.1 W. - -- - r I. PROJECT OVERVIEW A. Summary Request for a new development agreement for Brundage Estates as required with annexation of the property(AZ-13-014,Ord. #14-1594). B. Issues/Waivers None C. Recommendation Staff. Approval with the provisions included below in Section IV. D. Decision Council: Approved the MDA request with the stipulation the Applicant submit revised conceptual elevations as requested by Staff that comply with the minimum design standards in the Architectural Standards Manual for approval by Staff prior to Council approval of the DA. The conceptual elevations included in Section VI.F below are not approved—see subsequent Development Agreement for approved elevations. II. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s)/Proposed Use There is currently one single-family home on this rural - residential/agricultural property Proposed Land Use(s) A total of 366 single-family homes are entitled to develop - _ on this site Existing Zoning R-4(medium low-density residential) VI.A.2 Future Land Use Designation LDR(Low-density Residential)&MDR(Medium-density VI.A.3 Residential) City of Meridian i Department Report I. Project Overview Table 2: Process Facts Description Details Preapplication Meeting date 6/4/2024 Neighborhood Meeting 6/20/2024 Site posting date 8/10/2024 III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview This property was annexed in 2014 with the Victory South annexation,which was a Category B annexation of approximately 310.08-acres of land by the City of Meridian(AZ-13-014, Ord. #14-1594). One of the provisions of the Declaration of Consent to Annexation was that the property owner may not develop(or receive development approval)until such time as the property owners and the City execute a Development Agreement(DA). A preliminary plat for Brundage Estates Subdivision was approved in 2016, followed by several time extensions,the most recent of which is currently in process. The developer is now nearing submittal of a final plat application,which constitutes"development"; therefore, a DA is requested as required. The preliminary plat entitles the property to develop with 366 building lots,20 common lots and one (1) other lot on 136.63-acres of land in the R-4 zoning district as shown in Section VI.0 below.An 8-acre City park is planned within the development as well as the extension of W. Harris Street,a mid-mile east/west collector street,from the east boundary of the site to the west to S. Linder Rd. in accord with ACHD's Master Street Map,which will improve transportation in this area(see landscape plan and conceptual park master plan in Section VI.D below). When the preliminary plat was approved, a step-down in density was approved on the southern portion of the property from medium-to low-density residential to match that on the northern portion of the property. The proposed development will provide larger lot sizes(i.e. average of 10,193 square feet)than is typical these days with an overall gross density of 2.68 units per acre,which is consistent with Policy #2.01.01 in the Comprehensive Plan,which states, "Encourage diverse housing options suitable for various income levels, household sizes, and lifestyle preferences."The provision of a City park is also consistent with Policy#4.02.02,which states, "Provide a variety of park types (neighborhood parks, community parks, regional parks)with a diversity of uses and activities interspersed throughout the community." Staff recommends the proposed DA include provisions for future development of this property to be consistent with the approved preliminary plat,landscape plan and conceptual park master plan.As conditions of the concurrent time extension application, Staff recommends 10-foot wide detached sidewalks are provided in lieu of 5-foot sidewalks along S.Linder Rd. and W.Harris St. for public safety; and internal local and collector streets align with stub streets to this property. Staff recommends these provisions are also included in the DA. Conceptual building elevations were approved for future homes within the development with the preliminary plat application as shown in Section VI.E. These approved elevations incorporate a variety of field and accent materials including stucco; a large number of windows/glazing; and lap,board& batten and shake siding with stone accents and architectural elements consisting of corbels to emphasize roof gables,masonry/stone columns at the entries,trim around windows, etc. A variety of color changes are incorporated as well for interest and accents. Because the developer of this subdivision is different from the original developer, alternate elevations are proposed to be included in the new DA, as shown in Section VI.F below. The proposed elevations lack the variety in materials, colors,and architectural details and elements shared with the community, supported by City Council,and memorialized in the original approvals.Many of these of these City of Meridian I Department Report III. Staff Analysis elevations do not meet the minimum,baseline standards in the Architectural Standards Manual(ASM) pertaining to building form, architectural elements and materials, as follows: Building Form(pp. D-7 &D-8): • Goal#R3.10—Articulate building forms, including,but not limited to,massing,walls, and roofs, with appropriately scaled modulations that contribute to the development of visually aesthetic and well-articulated building designs.Applies to building facades visible from a public street or public spaces. R3.1F—Incorporate visually heavier and more massive elements or materials, such as stone or masonry,primarily at the base of buildings, and lighter elements and materials such as siding, above. This excludes columns, supports,modulated walls,architectural features, and roof elements. (Applies to the modern cottage and modern farmhouse elevations) RESIDENTIAL:SE 4_ ii Visually heavier material such as stone or masonry should generally be located or begin at the base of the building,but may continuously cover any area upwards on the faprie,so long as they appropriately transition into other materials,modulation,or roof forms. • Goal#R3.20—Residential designs should articulate facades into smaller components and break up monotonous wall planes by integrating horizontal and vertical elements. R3.2A—Use any combination of material, color,modulation,or other articulation to delineate and break up wall planes greater than 20-feet by 10-feet or wall planes exceeding 200 total square feet(whichever is more stringent).Applies to public oriented building facades visible from a public street or public spaces. (Applies to the modern cottage and modern farmhouse elevations) • Goal#R3.40—Modulate and articulate roof forms to create building profile interest and to reduce the appearance of building mass and scale. Applies to public oriented facades visible from a public street,public spaces, and pedestrian environments. R3.4D—Sloped roofs shall have a significant pitch,to be no less than 5/12 (22-1/2 deg). (possibly applies to prarie and prairie elevations) R3.4E—Sloped roofs must extend at least 12 inches beyond the face of walls. (Applies to modern cottage and possibly mid-century modern) Architectural Elements(pp. D-13 and D-14): (applies to most if not all of the elevations) • Goal#R4.10—Use architectural elements and detailing to add interest and contribute to an aesthetic building character. Applies to building facades visible from a public street or public spaces. City of Meridian I Department Report III. Staff Analysis R4.I—Provide detailing that transition or frame facade material changes,and that integrate architectural elements such as lighting, doorways and windows. Examples include but are not limited to: cornice work, decorative caps on brick or stone, decorative lintels,porch railing, transom light, and shutters. • Goal#R4.20—Strategically locate focal points as key elements within the building design to enhance architectural character.Applies to building fagades visible from a public street or public space. R4.2A-Provide details that emphasize focal elements such as building corners, entries, or unique features. Detail examples include but are not limited to: quoin or rustication, canopies, and columns, or using roof lines and modulation to direct views.At least one focal element is required and must be accented with a contrast in color,texture, or modulation of the wall or roof plane. 1* - as This single family residential home has a number of added ardtitectural elements including.{A} the entry;{Q stane column bases with caps to anchor the building;and{F1 shutters and trim corbels to emphasise roof gables;{g}transom windows to create more interest:(Cl stained wood around windows and vents to accent and transition mi columns and accents,to frame the entry and front of the house;{p}sidelights to emphasize Materials(pp. D-17, D-18, D-19): (applies to most if not all of the elevations) • Goal#R5.20—Incorporate material and color changes as integrated details of the building design;maintain architectural integrity and promote a quality appearance and character.Applies to building fagades visible from a public street,public space, and pedestrian environments. R5.2A—Use a cohesive color scheme featuring a minimum of two field colors, a trim color, and an accent color or unique material. Garage door colors must coincide with this scheme or other accents. R5.213—For each wall plane area greater than 20-feet in length or height, and visible from prescribed areas,incorporate at least two distinct field materials,patterns,or colors in any combination, for at least 25% of the visible area. Windows or portals with qualifying accent materials may count toward this requirement,when meeting overall material requirements for the fagade elevation. City of Meridian I Department Report III. Staff Analysis • Goal#R5.30—Use colors that complement building materials and support innovative and good design practices.Applies to building fagades visible from a public street,public spaces,and pedestrian environments. R5.3A—Use of subtle,neutral,or natural tones must be integrated with at least one accent or field material. I,'_A MIDENTIAL SR Mr 4a to This single-family home contains a number of materials to integrate and Maw design elements facade materials wrap around outside cornets and ate finished off with trim or other transitional to another.These include:{A}distinct tom colors;(0)board and batten siding in a neutral material.The home also includes a number of roof slopes and ridges coinciding with modulation. field color,to compliment accent colors and stone materials;Q window trim and stone ledges to integrate windows;(01 gutters colored to match tom;and{EJ a stone field material used to anchor the building and transition into other materiah,with ledges,vim,and stone caps.All stone Staff discussed these concerns with the Applicant prior to application submittal and advised the Applicant to heighten the design of their elevations; however,the developer preferred to stay with their established product type.Note:Although single-family detached dwellings are not typically required to comply with the design standards in the ASM, instead receiving higher level review typical with annexations and preliminary plats, UDC 11-5B-8B.2 does allow compliance to be required with a DA. Previous concepts proposed with the preliminary plat were in closer conformance to these standards; therefore, compliance with the standards was not required. Staff finds the existing elevations to be of a higher quality of design in terms of the baseline standards in building form, architectural elements,materials and colors. Therefore, Staff is not in support of the proposed modification without changes to the elevations to comply with the design standards noted above. Staff recommends the Applicant make revisions to the elevations to comply prior to City Council taking action on this application.This may require continuance of the hearing to a later date if the Applicant is unable to make these changes prior to the Council hearing. City of Meridian I Department Report III. Staff Analysis Further, and which is typical of developments along major roadways,because the rear and/or sides of homes facing S.Linder Rd.,W.Harris St. and S. Oakbriar Way will be highly visible, Staff recommends a provision in the DA that requires these elevations to incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses,step- backs,pop-outs),bays,banding,porches,balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines.Single-story homes are exempt from this requirement. Table 3: Proiect Overview Description Details History AZ-13-014 Victory South(Ord.#14-1594);H-2016-0001 (PP Brundage Estates);A-2018-0231 (1st time extension);TECC-2020-0001 (2nd time extension);TECC-2022-0001 (3rd time extension);TECC-2024-0002(4th time extension—currently in process) Acreage 136.63-acres B. History and Process The preliminary plat(H-2016-0001) for this property was approved in 2016. Three (3)previous time extensions have been approved for this subdivision, a fourth is currently in process. IV. CITY/AGENCY COMMENTS & CONDITIONS Staff recommends the Applicant make revisions to the proposed elevations to comply with the design standards noted above in Section III prior to City Council taking action on this application. This may require continuance of the hearing to a later date if the Applicant is unable to make these changes prior to the Council hearing. A. Meridian Planning Division 1. A Development Agreement(DA)is required as a provision of annexation of this property and shall be entered into between the City of Meridian,the property owner(s), and the developer. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the date of City Council approval of the Findings of Fact, Conclusions of Law and Decision&Order for the subject application.A final plat application shall not be submitted until the DA has been recorded. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat,landscape plan and conceptual park master plan approved with H-2016-0001 and the associated conditions of approval, including those associated with subsequent time extension applications (i.e. A- 2018-0231, TECC-2020-0001, TECC-2022-0001, TECC-2024-0002). b. A 10-foot wide detached sidewalk shall be constructed within the required street buffers along S. Linder Rd. and W. Harris St. as required with TECC-2024-0002. c. All internal local and collector streets shall align with stub streets to this property. d. The rear and/or sides of homes facing S. Linder Rd.,W. Harris St. and S. Oakbriar Way shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or City of Meridian I Department Report III. Staff Analysis other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets. Single-story homes are exempt from this requirement. Other Agency comments may be accessed in the proiect file, included in the public record. V. ACTION A. Staff: Staff recommends approval of the proposed MDA application per the analysis in Section III, including changes to the elevations to comply with the design standards in the ASM, and the recommended provisions in Section IV above. A. City Council: The Meridian City Council heard this item on August 20,2024. At the public hearing,the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing: a. In favor: Becky McKay, Engineering Solutions b. In opposition: None c. Commenting:None d. Written testimony:None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. Agreement with Staff that the conceptual elevations need to be revised to comply with the minimum design standards and the process for such. 4. City Council change(s)to Commission recommendation: a. Council approved the MDA request with the stipulation the Applicant submit revised conceptual elevations as requested by Staff that comply with the minimum design standards in the Architectural Standards Manual for approval by Staff prior to Council approval of the DA. The elevations included herein are not approved. City of Meridian I Department Report V. Action ' 1 � 4" Lu J• ((f'� .vcTO}RY ! i *. KII it P" nrn �AI in ti ' � r �,tO. 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Approved Preliminary Plat(dated: 1/6/16) � M 11 IN �,a[.TIV Ell I- L-T ® Ll LI LT r Y, � �+��� I •1 � o L --�*,n i - __ - �_ sr - - e�eF , - a~'�'•"a. \ � i. . eves- a.E E. � Ao „a.. ieJ2 id _J; '" I„ =W PRE2 ro Eli ywcr 10 8 1 x o m. l = � 11 y s 9 5\ Z es, wa, e e i i e �- g-., "" E T—T Fi I - j ��L ry 6oE_1 0 P ttP CPL COLfE ECTION(W P.O W.) Slq SECIIOry(56 rv.w.) wa$�wwp�,o�,"mow„ � xw "" _~PRE City of Meridian Department Report VI. Exhibits D. Approved Landscape Plan& Conceptual Park Master Plan o fli S,Ba fill If •.•.. 4 �48 _ + — — — I , OVERALL LANDSCAPE PLAN L1.0 b f , 7` f ,o � VICINITY MAP ,a e ,z ,, --� LEGEND MiO , , r CONCEPTUAL PARK MASTER PLAN_ ENGINEERING SOLUTIONS City of Meridian Department Report VI. Exhibits E. Approved Conceptual Building Elevations/Photos �. "IVA y -4 Sad F}. r - � N City of Meridian Department Report VI. Exhibits F. Proposed Conceptual Building Elevations—NOT APPROVED(See Development Agreement for approved elevations) JUNIPER COLLECTION BROOKSI DE COLLLCT I ON PRARIE MODERN E MODERN FARMHOUSE MID-CENTURY MODERN J O PRAIRIE City of Meridian Department Report VI. Exhibits r-rT 7r r a. MODERN FARMHDUSE RIVE RBEND COLLLCi IC N K40DERN FARMHOUSE FIB a ill �IIIY � C E %6 aw+ a PRAME City of Meridian Department Report VI. Exhibits G. Service Accessibility Report PARCEL S1225233910 SERVICE ACCESSIBILITY Overall Scare: 22 11 th Percentile Description Location In City Limits Extension Sewer Trunkshed mains a 500 ft.from parcel Floodplain Either not within the 100 yrfloodplain or a 2 acres Emergency Services Fire Response time a 9 min. Emergency Services Police Meets response time goals most of the time Pathways Within 1/4 mile of current pathways Transit Not within 1/4 of current or future transit route Arterial Road Buildout Status Ultimate configuration(#of lanes in master streets YELLOW plan)a existing(#of lanes)&road IS in 5 yr work plan School Walking Proximity From 1/2 to 1 mile walking YELLOW School Drivability Not within 2 miles driving of existing or future school Park Walkability No park within walking distance by park type Report generated on 07-31-2024 by MERIDIA%sallen City of Meridian I Department Report VI. Exhibits EXHIBIT C SOME ROSE MEMO ®9■■ � All 56 - -12 ■ ,1, ✓ � ■ins - _ ILI nil ENEMA all - n ■ ■■ E �49 (-rrr� E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Funding for City of Meridian Project 11239 in Conjunction with Ada County Highway District Project 520023 for the not-to-exceed amount of$1,313,718.05 -010 Ada County Highway District Procurement ACND Mike Fagerness, Procurement and Contracting Administrator 3775 Adams St.,Garden City,ID 83714 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements RESPONSE DEADLINE: November 20, 2024 at 3:00 pm Report Generated: Thursday, November 21, 2024 SELECTED VENDOR TOTALS Vendor . . Dasco of Idaho, a whitaker $7,854,563.00 company Sunroc Corporation $8,100,000.00 LaRiviere, Inc. $8,968,944.50 ESTIMATE $9,238,058.00 idaho site works, Ilc $9,460,217.37 Mountain Companies LLC $9,708,692.90 Staker& Parson $9,896,076.00 Companies DBA Idaho Materials&Construction EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements SCHEDULE 2, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTIRAN IMPROVEMENTS (2025), CITY OF MERIDIAN WATER, 520023- COM-W (Table 1 of 2) Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco of Idaho,a ESTIMATE Idaho site works,Ilc LaRiviere,Inc. Mountain Companies LLC Improvements(2025),City of • . •• • company Selected Line Item Description Quantity unit of U nit Cost Tota I Unit Cost Tota I Unit Cost Tota I Unit Cost Total Unit Cost Tota I Measure X 0303.4.1.6.1. EXPLORATORY 35 EA $418.00 $14,630.00 $500.00 $17,500.00 $641.40 $22,449.00 $566.00 $19,810.00 $450.00 $15,750.00 EXCAVATION (POTHOLE)- PACKAGES 1& 2 X 0303.4.1.B.1. EXPLORATORY 2 EA $398.00 $796.00 $800.00 $1,600.00 $641.40 $1,282.80 $566.00 $1,132.00 $450.00 $900.00 EXCAVATION (POTHOLE)- PACKAGE 3 X 0307.4.1.E.1. TYPE C 27 SY $24.00 $648.00 $100.00 $2,700.00 $33.20 $896.40 $64.00 $1,728.00 $44.80 $1,209.60 SURFACE RESTORATION X 0307.4.1.G.1. TYPE P 668 SY $89.00 $59,452.00 $60.00 $40,080.00 $84.85 $56,679.80 $56.00 $37,408.00 $51.40 $34,335.20 SURFACE RESTORATION X 0310.4.1.A.1. 16"0,3/8" 92 LF $123.00 $11,316.00 $420.00 $38,640.00 $168.25 $15,479.00 $340.00 $31,280.00 $410.00 $37,720.00 THICK STEEL CASING X 0401.4.1.A.1.a. 4"PVC, 7 LF $198.00 $1,386.00 $100.00 $700.00 $385.00 $2,695.00 $142.00 $994.00 $405.00 $2,835.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.b. 6"PVC, 224 LF $62.00 $13,888.00 $100.00 $22,400.00 $168.00 $37,632.00 $70.00 $15,680.00 $152.00 $34,048.00 AW WA C900, DR18,WATER MAIN EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 22 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I X 0401.4.1.A.1.c. 8"PVC, 2757 LF $62.00 $170,934.00 $90.00 $248,130.00 $140.00 $385,980.00 $80.00 $220,560.00 $132.00 $363,924.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.d. 12"PVC, 399 LF $125.00 $49,875.00 $150.00 $59,850.00 $250.00 $99,750.00 $127.00 $50,673.00 $173.00 $69,027.00 AW WA C900, DR18,WATER MAIN X 0401.4.1.A.1.e. 12"(IPS) 123 LF $277.00 $34,071.00 $220.00 $27,060.00 $250.00 $30,750.00 $136.00 $16,728.00 $256.00 $31,488.00 HDPE,AWWA C906,PE4710, DR9 WATER MAIN X 0401.4.1.C.1. LOCATE 3 EA $303.00 $909.00 $1,000.00 $3,000.00 $1,206.50 $3,619.50 $1,699.00 $5,097.00 $330.00 $990.00 STATION PER MERIDIAN SD- G5 X 0402.4.1.A.1.a. 6"GATE 6 EA $1,488.00 $8,928.00 $3,000.00 $18,000.00 $2,238.20 $13,429.20 $2,039.00 $12,234.00 $1,740.00 $10,440.00 VALVE X 0402.4.1.A.1.b. 8"GATE 23 EA $2,600.00 $59,800.00 $3,600.00 $82,800.00 $3,021.05 $69,484.15 $2,606.00 $59,938.00 $2,500.00 $57,500.00 VALVE X 0402.4.1.A.1.c. 12"GATE 6 EA $4,732.00 $28,392.00 $4,400.00 $26,400.00 $4,549.65 $27,297.90 $4,532.00 $27,192.00 $4,830.00 $28,980.00 VALVE X 0403.4.1.A.1.a. FIRE HYDRANT 9 EA $7,300.00 $65,700.00 $6,000.00 $54,000.00 $9,000.00 $81,000.00 $6,797.00 $61,173.00 $9,100.00 $81,900.00 ASSEMBLY WITH LOCATE STATION EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 23 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I Measure X 0403.4.1.A.1.b. RELOCATE 7 EA $1,298.00 $9,086.00 $3,000.00 $21,000.00 $3,200.80 $22,405.60 $3,965.00 $27,755.00 $4,060.00 $28,420.00 EXISTING FIRE HYDRANT ASSEMBLY X 0404.4.1.A.1.a. RELOCATE 30 EA $194.00 $5,820.00 $1,800.00 $54,000.00 $1,323.70 $39,711.00 $963.00 $28,890.00 $1,910.00 $57,300.00 EXISTING WATER METER X 0404.4.1.A.1.b. 3/4"SINGLE 43 EA $1,850.00 $79,550.00 $3,200.00 $137,600.00 $3,000.00 $129,000.00 $2,039.00 $87,677.00 $2,870.00 $123,410.00 WATER SERVICE CONNECTION X 0404.4.1.A.1.c. WATER 704 LF $106.00 $74,624.00 $100.00 $70,400.00 $52.40 $36,889.60 $39.00 $27,456.00 $47.00 $33,088.00 SERVICE LINE (METER TO BUILDING)- CONTINGENCY X 0706.4.1.G.1. CONCRETE 89 SY $48.00 $4,272.00 $200.00 $17,800.00 $205.70 $18,307.30 $88.00 $7,832.00 $61.90 $5,509.10 REPAIR X 2030.4.1.A.1. ADJUST 59 EA $855.00 $50,445.00 $1,600.00 $94,400.00 $670.00 $39,530.00 $963.00 $56,817.00 $1,500.00 $88,500.00 EXISTING SEWER MANHOLE TO GRADE X 2030.4.1.C.1. ADJUST 1 EA $523.00 $523.00 $1,400.00 $1,400.00 $720.55 $720.55 $283.00 $283.00 $740.00 $740.00 EXISTING VALVE BOX TO GRADE EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 24 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule 2,Meridian Downtown Pavement and Pedestiran Dasco. Companies Improvements •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Tota I X SP-M04007.a. REMOVE 2 EA $427.00 $854.00 $1,400.00 $2,800.00 $139.90 $279.80 $227.00 $454.00 $210.00 $420.00 EXISTING VALVE BOX ON ABANDONED GATE VALVE X SP-M04007.b. REMOVE 1 EA $3,001.00 $3,001.00 $2,000.00 $2,000.00 $1,334.05 $1,334.05 $1,699.00 $1,699.00 $2,300.00 $2,300.00 EXISTING VALVE AND PIPE BACK TO TEE X SP-M04007.c. REMOVE 12 EA $352.00 $4,224.00 $2,000.00 $24,000.00 $420.45 $5,045.40 $1,133.00 $13,596.00 $2,600.00 $31,200.00 EXISTING ABANDONED WATER MAIN PIPE AS NEEDED TO INSTALL NEW STORM DRAIN OR IRRIGATION PIPE X SP-M04007.d. REMOVE 6 EA $596.00 $3,576.00 $1,800.00 $10,800.00 $233.40 $1,400.40 $566.00 $3,396.00 $1,460.00 $8,760.00 EXISTING FIRE HYDRANT X SP-M04007.e. ABANDON 43 EA $1,698.00 $73,014.00 $1,000.00 $43,000.00 $493.35 $21,214.05 $227.00 $9,761.00 $981.00 $42,183.00 EXISTING WATER SERVICE EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 25 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements ImprovementsSchedule 2,Meridian Downtown Pavement and Pedestiran Dasco of Idaho,a ESTIMATE Idaho site works,Ilc LaRiviere,Inc. Mountain Companies LLC •• • company Selected Line Item Description Quantity Unit of Unit Cost Tota I Unit Cost Total Unit Cost Total Unit Cost Total U nit Cost Tota I Measure X SP-M04007.f. ABANDON 19 EA $246.00 $4,674.00 $2,000.00 $38,000.00 $1,290.00 $24,510.00 $1,699.00 $32,281.00 $1,310.00 $24,890.00 EXISTING WATER MAIN X SP-M04015.a. ADJUST 26 EA $6,344.00 $164,944.00 $5,000.00 $130,000.00 $7,122.30 $185,179.80 $963.00 $25,038.00 $2,300.00 $59,800.00 EXISTING WATER MAIN AT NEW PIPE CROSSING X SP-M04015.b. ADJUST 10 EA $89.00 $890.00 $2,000.00 $20,000.00 $1,937.80 $19,378.00 $566.00 $5,660.00 $2,100.00 $21,000.00 EXISTING WATER SERVICE LINE AT NEW PIPE CROSSING X SP-M04021 ADJUST 11 EA $434.00 $4,774.00 $900.00 $9,900.00 $530.00 $5,830.00 $227.00 $2,497.00 $840.00 $9,240.00 EXISTING WATER METER TO GRADE X SP-M04023 CONNECT 72 EA $538.00 $38,736.00 $1,000.00 $72,000.00 $524.60 $37,771.20 $736.00 $52,992.00 $760.00 $54,720.00 EXISTING WATER LINES TO NEW WATER SERVICE X SP-29068 LAWN SOD 3539 SF $3.00 $10,617.00 $10.00 $35,390.00 $2.50 $8,847.50 $1.50 $5,308.50 $2.00 $7,078.00 RESTORATION Total $1,054,349.00 $1,427,350.00 $1,445,779.00 $951,019.50 $1,369,604.90 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 26 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements SCHEDULE 2, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTIRAN IMPROVEMENTS (2025), CITY OF MERIDIAN WATER, 520023- COM-W (Table 2&2) Schedule • Downtown Pavement • Peclestiran ImprovementsI of • Water, Parson Sunroc • •• • 11 •M-W Companies D'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of •st Total Unit CostTotal Measure X 0303.4.1.B.1. EXPLORATORY EXCAVATION (POTHOLE)—PACKAGES 1& 35 EA $714.50 $25,007.50 $328.00 $11,480.00 2 X 0303.4.1.B.1. EXPLORATORY EXCAVATION (POTHOLE)—PACKAGE 3 2 EA $714.50 $1,429.00 $328.00 $656.00 X 0307.4.1.E.1. TYPE C SURFACE RESTORATION 27 SY $40.40 $1,090.80 $45.00 $1,215.00 X 0307.4.1.G.1. TYPE P SURFACE RESTORATION 668 SY $66.10 $44,154.80 $29.50 $19,706.00 X 0310.4.1.A.1. 16"0,3/8"THICK STEEL CASING 92 LF $139.50 $12,834.00 $207.00 $19,044.00 X 0401.4.1.A.1.a. 4" PVC,AWWA C900, DR18,WATER MAIN 7 LF $225.00 $1,575.00 $249.00 $1,743.00 X 0401.4.1.A.1.b. 6" PVC,AWWA C900, DR18,WATER MAIN 224 LF $68.30 $15,299.20 $56.00 $12,544.00 X 0401.4.1.A.1.c. 8" PVC,AWWA C900, DR18,WATER MAIN 2757 LF $71.40 $196,849.80 $57.50 $158,527.50 X 0401.4.1.A.1.d. 12" PVC,AWWA C900, DR18,WATER MAIN 399 LF $138.50 $55,261.50 $110.00 $43,890.00 X 0401.4.1.A.1.e. 12" (IPS) HDPE,AWWA C906, PE4710, DR9 WATER MAIN 123 LF $315.00 $38,745.00 $266.00 $32,718.00 X 0401.4.1.C.1. LOCATE STATION PER MERIDIAN SD-G5 3 EA $324.50 $973.50 $1,110.00 $3,330.00 X 0402.4.1.A.1.a. 6"GATE VALVE 6 EA $1,082.00 $6,492.00 $1,950.00 $11,700.00 X 0402.4.1.A.1.b. 8" GATE VALVE 23 EA $2,704.00 $62,192.00 $2,730.00 $62,790.00 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 27 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule • Downtown Pavement and Peclestiran Improvements1 of •ian Water, Stalker&Parson Sunroc • •• • 11 •M-W Companies 1'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of Unit Cost Total Unit Cost Total Measure X 0402.4.1.A.1.c. 12"GATE VALVE 6 EA $4,307.00 $25,842.00 $4,310.00 $25,860.00 X 0403.4.1.A.1.a. FIRE HYDRANT ASSEMBLY WITH LOCATE STATION 9 EA $7,564.00 $68,076.00 $6,590.00 $59,310.00 X 0403.4.1.A.1.b. RELOCATE EXISTING FIRE HYDRANT ASSEMBLY 7 EA $3,152.00 $22,064.00 $1,050.00 $7,350.00 X 0404.4.1.A.1.a. RELOCATE EXISTING WATER METER 30 EA $1,576.00 $47,280.00 $513.00 $15,390.00 X 0404.4.1.A.1.b. 3/4"SINGLE WATER SERVICE CONNECTION 43 EA $3,047.00 $131,021.00 $1,690.00 $72,670.00 X 0404.4.1.A.1.c. WATER SERVICE LINE(METER TO BUILDING)- 704 LF $21.00 $14,784.00 $9.90 $6,969.60 CONTINGENCY X 0706.4.1.G.1. CONCRETE REPAIR 89 SY $157.00 $13,973.00 $87.50 $7,787.50 X 2030.4.1.A.1. ADJUST EXISTING SEWER MANHOLE TO GRADE 59 EA $1,681.00 $99,179.00 $1,430.00 $84,370.00 X 2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE 1 EA $1,576.00 $1,576.00 $597.00 $597.00 X SP-M04007.a. REMOVE EXISTING VALVE BOX ON ABANDONED GATE 2 EA $1,891.00 $3,782.00 $83.50 $167.00 VALVE X SP-M04007.b. REMOVE EXISTING VALVE AND PIPE BACK TO TEE 1 EA $3,577.00 $3,577.00 $507.00 $507.00 X SP-M04007.c. REMOVE EXISTING ABANDONED WATER MAIN PIPE AS 12 EA $525.50 $6,306.00 $1,150.00 $13,800.00 NEEDED TO INSTALL NEW STORM DRAIN OR IRRIGATION PIPE X SP-M04007.d. REMOVE EXISTING FIRE HYDRANT 6 EA $1,576.00 $9,456.00 $510.00 $3,060.00 EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 28 EVALUATION TABULATION PWB No. CT225-04 2025 Meridian Downtown Pavement and Pedestrian Improvements Schedule • Downtown Pavement and Peclestiran Improvements1 of •ian Water, Stalker&Parson Sunroc • •• • 11 •M-W Companies 1'A Idaho Materials&Construction Selected Line Item Description Quantity Unit of Unit Cost Total Unit Cost Total Measure X SP-M04007.e. ABANDON EXISTING WATER SERVICE 43 EA $1,261.00 $54,223.00 $425.00 $18,275.00 X SP-M04007.f. ABANDON EXISTING WATER MAIN 19 EA $1,261.00 $23,959.00 $1,210.00 $22,990.00 X SP-M04015.a. ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING 26 EA $2,889.00 $75,114.00 $5,770.00 $150,020.00 X SP-M04015.b. ADJUST EXISTING WATER SERVICE LINE AT NEW PIPE 10 EA $105.00 $1,050.00 $317.00 $3,170.00 CROSSING X SP-M04021 ADJUST EXISTING WATER METER TO GRADE 11 EA $525.50 $5,780.50 $260.00 $2,860.00 X SP-M04023 CONNECT EXISTING WATER LINES TO NEW WATER 72 EA $525.50 $37,836.00 $571.00 $41,112.00 SERVICE X SP-29068 LAWN SOD RESTORATION 3539 SF $3.40 $12,032.60 $2.30 $8,139.70 Total $1,118, $92 , EVALUATION TABULATION Invitation To Bid-2025 Meridian Downtown Pavement and Pedestrian Improvements Page 29 Mayor Robert E . Simison City Council Members : E IDIAN �..`� Luke Cavener, President Liz Strader, Vice President ov A H O Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO : Mayor Robert E . Simison Members of the City Council FROM : Jared Hale Engineering Project Manager DATE . November 22 , 2024 SUBJECT : IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT PREVIOUSLY APPROVED BY CITY COUNCIL , APPROVE THE NOT - TO -EXCEED AMOUNT OF $ 193139718 . 05 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD) FOR CITY WATER AND SEWER IMPROVEMENTS CONSTRUCTED BY DASCO OF IDAHO , A WHITAKER COMPANY, FOR THE ACHD 2025 MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS PROJECT . ACHD PROJECT 520023 AND CITY OF MERIDIAN PROJECT 11239 . 11 REQUESTED COUNCIL DATE : December 3 , 2024 I . RECOMMENDED ACTION A . Move to : l . In accordance with the Interagency Agreement previously approved by City Council , approve the not4o - exceed amount of $ 1 , 313 , 718 . 05 to pay Ada County Highway District (ACHD ) for City water and sewer improvements constructed by Dasco of Idaho , a Whitaker Company , for the ACHD 2025 Meridian Downtown Pavement and Pedestrian Improvements . ACHD Project 520023 and City of Meridian Project 11239 . b 2 . Authorize the Mayor to sign the agreement I1 . DEPARTMENT CONTACT PERSONS Jared Hale , Engineering Project Manager 208489 - 0370 Clint Dolsby , Assistant City Engineer 208489 - 0347 Warren Stewart, City Engineer 208489 - 0350 Laurelei McVey , Director of Public Works 208 - 9854259 Page I of 3 III . DESCRIPTION A . Background ACHD will be paving or reconstructing several streets in downtown Meridian as part of a locally funded project to improve pavement conditions and upgrade streets . They will be adding sidewalks , bulb - outs , adding crosswalk markings for school crossings , and stormwater improvements . The City pays for sewer manhole grade ring adjustments when ACHD reconstructs their roads . The City has water main replacement projects planned for an area that falls within ACHD ' s project area . These water mains were scheduled to be replaced due to their age , size , and pipe type . B . Proposed Project This project includes the construction of water and sewer improvements . The water improvements will include adjusting water mains , relocating water services and fire hydrants , and installing steel casings on areas of the water main that needs it due to water main adjustment . Another water improvement will be replacing water main in the Welker Subdivision, a portion of W Idaho and NW 4th Street . 3 , 415 lineal feet of water main will be replaced . The sewer improvements include adjusting 59 manholes to grade . IV . IMPACT A . Strategic Impact . This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs . The construction impacts on the residents will be minimized by partnering with ACHD . B . Fiscal Impact : The costs of the City of Meridian infrastructure improvements are $ 1 , 313 , 718 . 05 and will be funded from three different accounts as shown below . Project Costs : Fiscal Year 2025 Construction Costs $ 15054 , 349 . 00 10 % Contingency $ 105 , 434 . 90 ACHD Cost Share $ 101 , 216 . 70 ACHD Overhead Costs $ 52 , 717 . 45 Total Project Cost $ 1 , 3135718 . 05 Page 2 of 3 Project Funding Fiscal Year 2025 Account Code / Codes Sewer Main Extensions 65 - 3590 - 93505 $ 62 , 854 . 43 Water Main Replacements 62 - 3490 - 95000 $ 892 , 368 . 46 Water Main Extensions 62 - 3490 - 96140 $ 358 , 495 . 16 Total Funding K313 , 718 . 05 VI . TIME CONSTRAINTS ACHD plans to start construction on this project in January 2025 . City approval of this agreement is required for ACHD to install sewer and water improvements as part of their project . VII . LIST OF ATTACHMENTS A . ACHD Sewer and Water Bid Results from Dasco of Idaho B . Spreadsheet of Actual Cost Breakdown C . Interagency Agreement Approved for Council Age4a . Page 3 of 3 Mayor Robert E. Simison IDIACityNI Council Members: E � Luke Cavener, President Liz Strader,Vice President i D A H Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: Jared Hale Engineering Project Manager DATE: November 22, 2024 SUBJECT: IN ACCORDANCE WITH THE INTERAGENCY AGREEMENT PREVIOUSLY APPROVED BY CITY COUNCIL,APPROVE THE NOT- TO-EXCEED AMOUNT OF $1,313,718.05 TO PAY ADA COUNTY HIGHWAY DISTRICT (ACHD)FOR CITY WATER AND SEWER IMPROVEMENTS CONSTRUCTED BY DASCO OF IDAHO,A WHITAKER COMPANY, FOR THE ACHD 2025 MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS PROJECT. ACHD PROJECT 520023 AND CITY OF MERIDIAN PROJECT 11239.B REQUESTED COUNCIL DATE: December 3, 2024 I. RECOMMENDED ACTION A. Move to: 1. In accordance with the Interagency Agreement previously approved by City Council, approve the not-to-exceed amount of $1,313,718.05 to pay Ada County Highway District (ACHD) for City water and sewer improvements constructed by Dasco of Idaho, a Whitaker Company, for the ACHD 2025 Meridian Downtown Pavement and Pedestrian Improvements. ACHD Project 520023 and City of Meridian Project 11239.b 2. Authorize the Mayor to sign the agreement 11. DEPARTMENT CONTACT PERSONS Jared Hale, Engineering Project Manager 208-489-0370 Clint Dolsby, Assistant City Engineer 208-489-0347 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 Page I of 3 III. DESCRIPTION A. Background ACHD will be paving or reconstructing several streets in downtown Meridian as part of a locally funded project to improve pavement conditions and upgrade streets. They will be adding sidewalks, bulb-outs, adding crosswalk markings for school crossings, and stormwater improvements. The City pays for sewer manhole grade ring adjustments when ACHD reconstructs their roads. The City has water main replacement projects planned for an area that falls within ACHD's project area. These water mains were scheduled to be replaced due to their age, size, and pipe type. B. Proposed Project This project includes the construction of water and sewer improvements. The water improvements will include adjusting water mains, relocating water services and fire hydrants, and installing steel casings on areas of the water main that needs it due to water main adjustment. Another water improvement will be replacing water main in the Welker Subdivision, a portion of W Idaho and NW 41h Street. 3,415 lineal feet of water main will be replaced. The sewer improvements include adjusting 59 manholes to grade. IV. IMPACT A. StrategicImpact: This project is aligned with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. The construction impacts on the residents will be minimized by partnering with ACHD. B. Fiscal Impact: The costs of the City of Meridian infrastructure improvements are $1,313,718.05 and will be funded from three different accounts as shown below. Project Costs: Fiscal Year 2025 -------------------------------------------------------------------------r-------------------------------------------------------------------r-------------------------------------------------------------------+ Construction Costs $1,054,349.00 -------------------------------------------------------------------------r-------------------------------------------------------------------+------------------------- + 10% Contingency ! $105,434.90 ------------------------------ r------------------------------ ----- ACHD Cost Share $101,216.70 -------------------------------------------------------------------------r-------------------------------------------------------------------+-------------- ACHD Overhead Costs $52,717.45 -------------------------------------------------------------------------r-------------------------------------------------------------------r------------ ................... Total_Projject_Cost ________ $1,313,718.05 ------ --------- --------- --------- ------- --- - --------- ----------- Page 2 of 3 Project Funding ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Fiscal Year 2025 Account Code/Codes I ---------------------------------------------------------------------------------------------------------------------------------------------I------------------------------------------------------------------- Sewer Main Extensions 65-3590-93505 $62,854.43 -------------------------------------------------------------------------r--------------------------------------------------------------------r------------------------ Water Main Re-placements 1 62-3490-95000 $892,368.46 --------------- - - - - --------------------------------------------- Water Main Extensions 62-3490-96140 $358,495.16 ------------------------------------------------------------------------- ------------------------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ------------------------------------------------------------------- Total-Funding $1,313,718.05 i--------------------------------------------------------------------------- -------------------------------- VI. TIME CONSTRAINTS ACHD plans to start construction on this project in January 2025. City approval of this agreement is required for ACHD to install sewer and water improvements as part of their project. VII. LIST OF ATTACHMENTS A. ACHD Sewer and Water Bid Results from Dasco of Idaho B. Spreadsheet of Actual Cost Breakdown C. Interagency Agreement Approved for Council Agenda: Page 3 of 3 INTERAGENCY AGREEMENT FOR: ROADWAY CONSTRUCTION/WATER CONSTRUCTION ACHD, Meridian Downtown Pavement and Pedestrian Improvements (2024) - Maintenance MERIDIAN PROJECT NO. 11239 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTIONMATER CONSTRUCTION ("Agreement") is made and entered into this 1-5'kh day of 2024, by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or "City"), regarding MERIDIAN Project no. 11239. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County, WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; and WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to incorporate into the DISTRICT'S road construction project known as ACHD, MERIDIAN DOWNTOWN PAVEMENT AND PEDESTRIAN IMPROVEMENTS (2024) - MAINTENANCE ("Project" or "Project Boundaries"), to include certain modifications or improvements to MERIDIAN's owned facilities on the following roadways: NW 4th — Broadway to Maple: NW 6th — Carlton to Washington, Cherry Ave — NW 4th to Meridian Rd., Idaho Ave — NW 8th to Meridian Rd.: NW 8th St to W 2nd St, Maple Ave — NW 1 st to Meridian Rd., NW 4th — Idaho Ave to Broadway Ave., Washington St. — NW 71h to E Carlton Ave., NW 7th St. — W Washington St. to Cedarburg Dr., W 6th St. — W Carlton Ave. to Washington St., E 2"d St. — E Idaho Ave. to Pine Ave., (collectively, "City Water Improvements") to be constructed pursuant to an agreement between CITY and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including the City Water Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work Page 1 of 8 attributable to the modification or installation of the City Water Improvements within the Project Boundaries. NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Water Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Water Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the most current City of MERIDIAN Supplemental Specifications to the ISPWC. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Water Improvements_ c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Water Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Water Improvements from the Project. MERIDIAN shall' be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Water Improvements from the Project. d Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Water Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN including enforcement of the 2-year warranty period to be started at the date described in the final acceptance letter from MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Water Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City Water Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor Page 2 of 8 h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or potable water service lines, water valve boxes, manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Water Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Water Improvements. 2. MERIDIAN SHALL: a. Provide the inspection, field survey and grade control required for the installation of all City Water Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Water Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Water Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the City's Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.e., 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement_ e. Reimburse DISTRICT the construction costs attributable to the quantities of items that would have been required for MERIDIAN to patch and/or repave trenches in the roadway if the work is done outside of the ACHD_ Project limits. Costs will be calculated from the unit prices of the awarded bid. Design costs for the ACHD Project completed by MERIDIAN will be deducted from the reimbursement to DISTRICT. Exact items, quantities and design costs will be agreed to by both parties. Page 3 of 8 f. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Water Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight and maintaining construction project files. g. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis_ The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs_ h Provide (at City's sole costs) trench compaction testing for the City Water Improvements from one-foot (V) above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of tests for the area along the alignment of the pipeline to the designated DISTRICT representative. i. Be liable for the cost of repairing any trench failure attributable to the City Water Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. j. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Water Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Water Improvements. k. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Water Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. Page 4 of 8 I. Work directly with the Contractor to resolve any claims relating in any way to the City Water Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VI I I, Section 3 of the Idaho Constitution. Page 6 of 8 k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p_ The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Water Page 6 of 8 Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT f 1 By: By: rn Head Ale is Pickering ctor P esident, Board of Commissioners ATTES . CITY OF MERIDIAN B -� SEAL y: �: / Chris John on Robert Simisbn City Clerk 8-13-2024 77t Mayor 8-13-2024 Page 7 of 8 STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this day of -elY) bt P1 2024, before me, the undersigned, personally appeared ALEXIS PI KERING and RYAN HEAD, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. i ��.•.�,oTA�y.. c ': Notary Public r- -abo Comm.62051 Residing at /_ , Idaho ;' ' My commission expiresAugust 13, 2025 �',,�1.••:,UB LAC••,0��,' .,OF 19t,,• STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this 13th day of August 2024, before me, the undersigned, personally appeared ROBERT SIMISON and CHRIS JOHNSON, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. CHARLENE WAY COMMISSION No. 67390 -W NOTARY PUBLIC STATE OF IDAHO Notary Public for Idaho Residing at Meridian , Idaho My commission expires: 3-28-2028 Page 8 of 8 O 0 O 104 w w w w w w w w w N N N N V A A A A A A A A A A A A A A W W W W W O T T T T T T T O O O CO O O o O O O O o O O O O O IMA Cl Cl (D (D mcp N W W 0 A A A W W N N N N N N I•-+ N I-+ O V V W W 3 3 3 3 3 3 3 3 3 3 (D 0 C) �' w � (� w o O o O O O O o 0 o A A A A A A 0 P, N A A. 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C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Emily Kane, Deputy City Attorney Meeting Date: December 10, 2024 Presenter: David Miles, Chief of Staff Estimated Time: 0.5 minutes Topic: Grant Agreement: Community Health Academy Grant from Blue Cross of Idaho Foundation for Health, Inc. Recommended Council Action: Approve for Mayor's signature. Background: The Community Health Academy (CHA) is an initiative of the Blue Cross of Idaho Foundation for Health. CHA provides opportunities for city and community leaders who participate in their annual Health Academy to explore how they can improve the health of their communities. The Mayor's Office has received a grant in the amount of $20,000 from the CHA to be used toward, e.g., improvements at a local park, a walkability study or related enhancements for pedestrian safety in Meridian, pedestrian safety improvement projects, or other projects that enhance the health of Meridian residents. Docusign Envelope ID:22F87D1F-540C-40FB-95F5-7342627E17FC Blue Foundation Cross of Idaho I for Health, Inc. GRANT AGREEMENT Blue Cross of Idaho Foundation for Health,Inc.(the"Foundation")is pleased to award City of Meridian(the"Grantee")with a Foundation Grant(the"Grant"). The Grant is awarded subject to the terms and conditions stated in this Grant and any exhibits or attachments thereto. Please read the terms and conditions of the Grant carefully before signing this document as the Grantee's signature constitutes the Grantee's agreement and acceptance in full of all terms and conditions contained herein. 1. AMOUNT AND ADMINISTRATION OF AWARD Subject to the terms and conditions set out in the Grant,the Foundation is pleased to award Grantee with a conditional Grant of up to Twenty Thousand Dollars($20,000),which shall include any interest or income arising therefrom(the"Maximum Grant Amount"). The Grant is conditional upon the proper execution of this Grant agreement by an authorized representative of Grantee. 2. PURPOSE AND USE OF GRANT FUNDS The Grantee shall utilize Grant funds exclusively for the one of the following purposes:charitable,educational,scientific or literary purpose(or some approved variation)as more fully described in section 170(c)(2)(B)of the Internal Revenue Code. Specifically, Grantee's purpose of all Grant funding from the Foundation is to support park and pedestrian improvements within the city of Meridian. The Grantee agrees that Grant funds shall not be disbursed to any unrelat4 third-party organizations,entities,or vendors without the express,written approval of the Foundation. The Grantee agrees to make its books and/or records pertaining to the Grant available to the Foundation at reasonable times. 3. INDEMNIFICATION In consideration for the issuance of Grant funds,the Grantee agrees to indemnify, defend and hold the Foundation and its directors,officers,employees,agents,parent company and affiliates harmless from and against all allegations,claims,actions, suits, demands, damages, liabilities, obligations, losses, settlements, judgments, costs and expenses (including without limitation reasonable attorneys'fees and costs)which arise out of or relate to the Grant,or result from any act or omission of Grantee arising from projects funded through or related to the Grant to the extent permitted by Idaho law. 4. GRANT TERMINATION It is expressly agreed that any use by the Grantee of the Grant proceeds for any purpose other than those specified above or if in the Foundation's sole judgment,the Grantee becomes unable to carry out the purposes of the Grant,or ceases to be an appropriate means of accomplishing the purpose of the Grant,the Foundation may terminate the Grant at any time at its sole option. In the event of termination under this section,any outstanding Grant amount payable shall be cancelled. Now THEREFORE,the parties have read, understand and accept the terms and conditions stated in this Grant agreement. The individuals signing this Grant agreement represent and warrant that they are duly authorized to be bound by its terms.The parties do hereby execute this Grant agreement effective on the date that the BCI Foundation signs the Grant agreement. City of Meridian Blue Cross of Idaho Foundation for Health,Inc. ("Gran "Authoriz�o R pressntative) (af- By: _ By:—�_ / Title: Robert E. son,Mayor City of Meridian Title: Date: 12-10-2024 Effective Date: 12/ �Z' ?i� Attest: 8.15.2022 Chris Joh on,Ci ""'' 12-10-2024 w IDIAN� AGENDA ITEM ITEM TOPIC: Consent to Vacate Ada County Highway District Right-of-Way at Clover Meadows Subdivision No. 3 Between Don & Linda Huffman (Neighbor), Jamie & Wendy Luderman (Neighbor), and the City of Meridian C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Consent Agenda From: Mike Barton, Parks &Recreation Meeting Date: December 3, 2024 Topic: Consent to Vacate ACHD Right of Way Background: Clover Meadows Subdivision No. 03 lies within the City of Meridian's area of impact. A final plat was recorded in the County sometime in the early 80s.When the subdivision plat was recorded development of the adjacent property was not known so ACHD required a strip of land be dedicated as ROW. This was to accommodate future roadway connections should they be needed for development. Since that time,the adjacent property has been developed into Kleiner Park and roadway connections from Clover Meadows Subdivision No. 03 are not needed. ACHD requires all property owners within 300' to sign a Consent to Vacate.ACHD also requires consent from public utilities and a record of survey confirming the exact area being vacated. Additionally, the record of survey confirms the remaining ROW meets public safety requirements. Requested Council Action: Authorize the Mayor to sign the attached consent to vacate letter. Attached; Clover Meadows Subdivision No. 03 Final Plat, Record of Survey,ACHD Meridian Consent Letter NS M�M � YAOm(n ohs mY 1 I I S I N Q N m g z A �'�' XR-9 S 89'36'02" W � $ �� Da� --------- 9.34 s� � � abv Ism mN gp m p g+ mgbb $4,� s InA Iro o s a I �r \q q w Nm w �m xz I J m a I m ! b OO- 0 0 . 06 Irh m pA C23E�Q6 ' O yUp"�s txi r� �` •�.TS i gY � 21�z�2� ' �I Iq co n n� o fi ��� '^ sm e v �� ��d ❑ n En 4.n` C N m'"o ZF rZJ tp.� rr $IrTi wa 8 Ay C nzi 2�1i + NI I DO`5 Yh � N 4 " 4E wl 1 2I1M a. to no co I m z � E y m b ��Qc i �_Ngs N6 m � Mam ImOD z a 8I �'Cml aI A Z � a 41L� �F �a�� g $gyam `� � NAe yl o `1 L kkO Y ~2R I M �� p O�C • {n�"��Ij' ti 00 � Ip a�� �� � y O z "b myN IaA n �x 'u ry 'S� 2Ai �A"j1 m +I N�[Di6 r�fy N¢ 1ff ♦ y �y� '111 9H ant Y��$i I i b '[2 r t �+ CIP 50003 " 5.3 "'kV 89112 i + QF # F i i +-P db ��jf , # } I A # # 11% p I I f' F - # qry 0 Ae ri i # dp # L n n, 4 .dp — f * r jr # ' �K 0 F* # r 9 7.9.3 at - f +i1 # k'r •# *` � A0+''+? Til f �N d. > Z: , . Y 4 , 0 A f *,n 0-/_1 % Z� :of ` l s #f �.` � ' L r � % MOR rH ,` # i — 1 ` N �� r _ _ di• + # I 4P 5. 700 cb C6 t F % C L ae 40t y + + * �x_ Np I N. -' N. { i ...y # y - i it 47 # # '} po,-0h. • it F}■ y ! . i • i�1 � f �t � �! T f i i•if �i — N1 ■ T — — — _ — _��� � �f�+�� ���T _ a a — * ' IP +_ —04 rzAL 4COL .' , � t + 4. r Li r # Ap I : o � A\% + �. . q * mow, + * Fiwp Y • ! ~ lo- IL # L Ff CS, F L - � r t4 Y 4 I-JO "0740 '7V 332110 R .00*PON 0 v Y 41 d. r - bag It II.-J - .r F + - - - F a � F t i lobs �y 1 r - —�} f •+ oil R■ i * i M ' qp 4* i }+ ■ NP f_-"- 11 -% *I L [ V dp -�- i # -OIL, rj # f Na _ n i Neighbor, City of Meridian Parks & Recreation Department Consent of property owners adjacent to Ada County Highway District Right of Way (ACHD ROW). By signing & dating below, you state that you are consenting to the proposed ACHD ROW vacation/exchange for the application being submitted by: Don & Linda Huffman 4035 E Meadow Wood Dr. Meridian ID 83646 Parcel #R1479720080 And Jamie & Wendy Luderman 4040 E Meadow Wood Dr. Meridian, ID 83646 Parcel #R1479720010 December 10, 2024 Robert E. Simision, Mayor City of Meridian December 10, 0224 Chris Johnson, City Clerk v IDIAN� AGENDA ITEM ITEM TOPIC: Fiscal Year 2025 Budget Amendment in the amount of$26,131.00 for a Firehouse Subs Grant award from the Firehouse Subs Public Safety Foundation, Inc. for the purchase of Rope Rescue Equipment 11/21/2024 10:10AM City of Meridian FY2025 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E 20 2250 41200 1 5044 Wages 20 2250 41206 5044 PT/Seasonal Wages 20 2250 41210 5044 Overtime Please only complete the fields highlighted 20 2250 41304 5044 Uniform Allowance in Orange. 20 2250 42021 5044 FICA $ Amendment Details 20 1 2250 42022 5044 PERSI I $ Title: Firehouse Subs Grant 20 1 2250 1 42023 5044 Worker's Comp $ Department Name: Fire 20 1 2250 1 42025 5044 JEmployee Insurance 1 $ Presenting Department Name: Fire Total Personnel Costs $ Department#: 2250 Operating Expenditures Primary Funding Source: 20 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 20 2250 54000 1 5044 Rope Rescue Equipment $ 25,681 $ 25,681 Project#: 5044 20 2250 54000 5044 Freight/Shipping $ 450 $ 450 20 2250 5044 $ - Is this for an Emergency? ❑ Yes ❑� No 20 2250 5044 $ New Level of Service? ❑� Yes ❑ No 20 2250 5044 $ 20 2250 5044 $ Clerks Office Stamp 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ 20 2250 5044 $ Date of Council Approval 12-10-2024 Total Operating Expenditures $ 26,131 $ $ 26,131 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 20 2250 5044 `C' 20 2250 5044 11.20.24 20 2250 5044 Department Director 20 2250 5044 REVIEWED 20 2250 5044 By Todd Lavoie at 8:19 am,Nov 22,2024 jfields 11.21.24 20 2250 5044 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Approved Liz Strader via email 11.26.24 Fund# Dept.# G/L# Proj.# G/L#Description Total C n iai n 20 1 2250 1 33100 1 5044 Grant Revenue $ 26,131 20 1 2250 1 1 5044 1 11-26-24 20 1 2250 1 1 5044 Mayor Total Revenue/Donations $ 26,131 Total Amendment Request $ (0) City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form—Fire—Firehouse Subs Grant 11/21/2024 10:10AM City of Meridian FY2025 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire Funding 2025 2026 2027 2028 2029 Title: Firehouse Subs Grant Personnel $ - $ $ $ $ I—tii iYi0115 for Submitting Budget Amendments: Operating $ 26,131 $ $ $ $ D Department will send Amendment with Directors siorature to Finance(Budget Manager)for review Capital $ - D Finance will send Amencment to Courcil Lia son fc sisratire Total $ $ 26,131 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 26,131 ➢ Mayorwill send signed Amendment to Finance(Budget Manager) Evaluation Questions > Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add❑opyof Amendment toCouncil Agenda using MunicodeAgenda Manager 1. Describe what is being requested? Acceptance of Firehouse Sub Grant for the purchase of Rope Rescue Equipment 2. Why was this budget request not submitted during the current fiscal year budget cycle? Grant was awarded to the department in November 19,2024,which was after the fiscal year budget cycle. 3. What is the for not submitting this budget refiring the next fiscal year budget cycle? Equipment was only going to be purchased if we acquired a grant. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Any additional comments? Total Amendment Request $ (0) Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2025 Budget Amendment Form F:\Budget\FY2025\FY2025 Amendments\1.Pending\FY2025 Budget Amendment Form—Fire—Firehouse Subs Grant Firehouse Subs Public Safety Foundation, Inc. 12735 Gran Bay Pkwy.,Suite 150,Jacksonville,Florida 32258 MEMO OF UNDERSTANDING-FUNDING AGREEMENT November 4,2024 Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award. All purchases must match the quantities and equipment approved in the original grant request and approved quote. Firehouse Subs Public Safety Foundation Responsibilities • Firehouse Subs Public Safety Foundation will award funding to City of Meridian, on behalf of Meridian Fire Department, Meridian,ID for$25,680.60 to be used toward the direct purchase of Rope Rescue Equipment(Including Freight up to $450). City of Meridian, on behalf of Meridian Fire Department Responsibilities l. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information, you must submit a W-9. 2. Purchase the equipment on Approved Quote#24-QT-7177A from Apparatus Equipment& Service, Inc. a. NOTE: DO NOT PREPAY for the equipment order at the time of purchase 3. Confirm Receipt of ACH Transfer by emailing procurementfoundation(a-),firehousesubs.com 4. Verify Purchase and Delivery by providing Firehouse Subs Public Safety Foundation with the following: a. All signed and dated packing slips b. Copies of paid invoices, verifying your organization's name as the customer and matching the vendor quote(s) c. A copy of the cleared check(s), verifying the payee and payment amount matches the vendor quote(s) 5. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation. a. Email procurementfoundationfirehousesubs.com with notification of excess funds within 30 days of purchase - b. Return Excess Funds within 30 days of receipt of excess funds invoice to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258 6. If purchases exceed funding, City of Meridian, on behalf of Meridian Fire Department is responsible for the additional amount. VERY IMPORTANT: Deadline for submitted documentation is March 1, 2025. Eire house SuI>s P blic Safety Foundation �C �y Date City of Meridiau,6BO M ' ian Fire Department Representative(Signature) Robe . i i ;°` yor 11-19-2024 Date .,,.W City o eridia BO �Fire Department Representative Name(Print) Attest: Chris Johnson, City Clerk 11-19-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution 24-2494: A Resolution Amending the City of Meridian Records Retention Schedule; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2494 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION AMENDING THE CITY OF MERIDIAN RECORDS RETENTION SCHEDULE;AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Idaho Code section 50-907(5) requires City Council to adopt by resolution a records retention schedule listing the various types of city records and the retention period for each type of record; WHEREAS, pursuant to Idaho Code section 50-908(1)(c), the City Clerk serves as the manager of municipal records, and in the course of such duty is charged with supervising the administration of city records, including overseeing retention and destruction of municipal records; and WHEREAS,pursuant to Idaho Code section 50-908(2)(b), the City Clerk has consulted City staff in the various departments regarding updates to the Citywide Records Retention Schedule necessary for the orderly and efficient management of records, and prepared the updated Citywide Records Retention Schedule attached hereto; NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO: Section 1. That the City Council of the City of Meridian hereby adopts the attached Records Retention Schedule. Section 2.That the City Clerk is hereby authorized to supervise the administration of City records pursuant to the Records Retention Schedule adopted by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho this 1 Oth day of December,2024.. APPROVED by the Mayor of the City of Meridian, Idaho,this 1 Oth day of December,2024. APPROVED: ATTEST: Robert E. Simison,Mayor Chris Johnson, CityClerk RESOLUTION ADOPTING UPDATED RECORDs RETENTION SCHEDULE PAGE I RECORDS RETENTION SCHEDULE UPDATED DECEMBER 10, 2024 RESOLUTION NO. 24-2494 RESOLUTION ADOPTING UPDATED RECORDS RETENTION SCHEDULE PAGE 1 CITY ATTORNEY'S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Legal Department Administrative Written messages and reminders, Transitory Until administrative need Records meeting notes, working drafts, legal ends or superseded research source documents and notes, copies of accounts payable invoices and expense reports, presentations, documents recording department activities or plans, department reports to directors, and other material or aids that support an employee's day-to-day job functions. Bankruptcy Records documenting notification Semipermanent 5 years after receipt of Notices and Case to the city that certain individuals IC§50-907(2)(a,g) Trustee Final Report or Files have filed for bankruptcy, and used an Order Dismissing the to determine if the individual owes Case (See Civil Case money to the city and to file notice Files for litigated claims) or claim with the court. Information may include: debtor's name,utility accounts information, prepared repayment plan and related documentation. Budget Working documents utilized to Transitory Until administrative need Preparation establish yearly budget, including ends or superseded Records enhancements, amendments, carry forward support, FTE anticipation, and quotes for goods or services. Civil Case Files Records related to cases filed by Semipermanent 10 years after date of last and against the City, including IC§50-907(2)(g) action bankruptcy litigated claims and land use judicial review/appeals. Includes complaints, summons, investigations, reports, attorney notes, discovery-related records, pleadings, affidavits, motions, deposition transcripts, disposition, orders and judgments, exhibits, appeals, and related records. Contracts Agreements with outside counsel, Semipermanent 5 years after date of last investigators, representatives, and IC§50-907(2)(b) action other parties approved by the City Attorney. Departmental Reports prepared by the city Semipermanent 5 years Reports attorney for the mayor and city IC§50-907(2)(e) council. 1IPage RECORD DESCRIPTION CATEGORY RETENTION PERIOD Director/Manager Director and manager's records Transitory Until employee HR-related regarding City Attorney's Office separation(then Records employees, including performance transferred to HR) evaluations, comment cards, complaints, certificates, etc. Forms and Forms and agreements prepared by Semipermanent 5 years Agreements City Attorney's Office (e.g. consent IC§50-907(2)(g) forms, acknowledgement forms, waiver agreements, liability agreements). Legal Opinions, Formal and informal opinions and Semipermanent 5 years Memoranda memoranda rendered by the city IC§50-907(2)(g) attorney for the mayor, city council, or city departments, examining legal questions relating to state/federal law/rules or local ordinances/policies. Privileged Records held in confidence by the Semipermanent 5 years after separation Administrative City Attorney's Office regarding IC§50-907(2)(g) of investigated employee Records confidential or privileged matters including personnel investigations, settlements related to personnel matters. Settlement Settlement agreements and related Semipermanent 5 years after final Records documentation from civil cases, IC§50-907(2)(g) fulfillment of all parties' claims, mediation, and arbitration. obligations Templates Legal forms and templates. Transitory Until superseded Training Records related to training and Transitory Until administrative need Materials continuing education programs ends or superseded attended by City Attorney's Office staff. Documents may include instructional materials, course descriptions, class enrollment and attendance records, certificates of attendance, etc. Risk Management Claim Files Claims for damages filed by and Semipermanent 5 years for unlitigated against the city, including claims IC§50-907(2)(a,g) claims (See Civil Case caused by City employees/ Files for litigated claims) equipment, including tort claims, property damage records, and related correspondence. Insurance Policy Records documenting the terms Transitory Until administrative need Records and conditions of city insurance ends or superseded policies covering liability, property, motor vehicle, etc. 2 1 P a g e CITY CLERK'S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Activity Daily, weekly monthly or other reports Transitory Until administrative Logs/Reports documenting the activities of the City needs ends Clerk's Office employees, including but not limited to: sign in/out sheet for keys, archival Records and phone Logs, land use, ordinances,permits, minutes, and resolution tracking spreadsheets, and Dashboard statistics. Administrative Copies of. A/P invoices, Expense Transitory Until administrative Records Reports, MIP A/P unposted Reports, need ends or record Detailed Statements of Revenues and is superseded Expenditures. Correspondence Policy/program correspondence, Permanent In perpetuity documenting the formulation, adoption and implementation of significant policy/program decision. Including but not limited to Commission, Committee and City Clerk determination. Records created or received in the course Semipermanent 5 years of administering city policies,procedures or programs,but these records do not provide insight into significant policy, procedure or program discussions or decisions. Correspondence created or received in the Transitory Until administrative course of administering City policies, need ends procedures or programs including but not limited to memos, notes, thank you notes, surveys, letters to businesses and citizens and day-to-day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. Customer Complaint or Compliment records Transitory Until administrative Complaints/Kudos including but not limited to letters, phone need ends calls, comment cards and in-person feedback from citizens, customers, developers and contractors. Forms/Templates Forms/Templates created for use by the Transitory Until administrative City Clerk's Office including but not need ends or record limited to visual aids, applications, is superseded checklists, land use transmittals and web documents. 3 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD HR Documents Departmental employee personnel Transitory Until employment is records, including but not limited to terminated, then training records, coaching notes, forward to HR Performance Evaluation, contact information. Record is confidential and will be kept in a locked file with manager until employment has ended; File sent to HR for retention after termination (voluntary or involuntary). Meeting Records Internal meeting records and/or staff level Transitory Until administrative and Notes notes generated in the course of day-to- need ends or Special day business, including but not limited to superseded Projects/Initiatives agendas, notes and presentations. Department Departmental Policy or program records Transitory 1 year after Guidelines,Policies, documenting the formulation, adoption document is Procedures, and implementation of departmental replaced and/or Processes and policy or program decisions. Including administrative need Reports but not limited to Standard Operating ends Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Presentations Formal department presentations to Transitory Until administrative Council, Chamber of Commerce or other need ends agencies/entities or people, e.g. New Council member training, Joint Council/Commission workshop training. Telephone Records Message logs, voicemails, Mitel call Transitory Until administrative volume reports etc. need ends Operational Records AudioNideo Audio and video recordings of City Semipermanent 5 years Recordings Council, Commission and Committee Meetings. City Council and Records documenting meetings of the Permanent In perpetuity Planning and City Council and/or Planning and Zoning IC§50- Zoning Meeting Commission and motions, resolutions, 907(1)(a) Agenda,Minutes ordinances, transcripts and other actions and Minute Books taken at meetings. Contracts & Agreements with vendors and other Semipermanent 10 years after Agreements to parties for the acquisition, lease, lease- IC§50- expiration which the City is a purchase or sale of equipment, supplies, 907(2)(b) Party services or property, letters of credit, warranty surety agreements which have been approved at a City Council meeting, approved by the Mayor, or have been recorded with Ada County. 4 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Easement Easement agreements which have been Permanent In perpetuity Agreements to approved at a City Council meeting, which the City is a approved by the Mayor, or have been Party recorded with Ada County. Deeds & Real Records relating to ownership of real Permanent In perpetuity Property Records property, including deeds, title opinions, IC§50- abstracts and certificates of title, title 907(1)(e) insurance, documentation concerning alteration or transfer of title, and records relating to acquisition and disposal of real property such as offer letters, options, agreements of short duration, staff reports, appraisal and inspection reports, letters of transmittal, and related records. Election— Reports showing contributions and Permanent In perpetuity Campaign Finance expenditures in city campaigns by IC§50- Reports mayor/council candidates,political 907(1)(g) committees and independent persons/entities. Includes C-1 (Certification of Treasurer), C-2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C-5 (48 Hour Notice of Contributions/Loans Received), C-6 (Statement by Nonbusiness Entity), and C-7 (48 Hour Notice of Independent Expenditures). Election— Includes declarations of candidacy and Permanent In perpetuity Candidate intent for candidates for city elective IC§50- Declarations & office. Declarations of candidacy are 907(1)(g) Petitions filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of$40 or a petition with the signatures of at least five qualified city electors, including a certification by the county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Election— Includes the first and second notice of Permanent In perpetuity General/Regular election and sample ballot which are IC§50- (Election Files) published in the official newspaper, poll 907(1)(g) books showing the name, address and signature of those voting in City elections, and the tally book in which election staff record and total the votes 5 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD cast for each candidate and ballot question at the polling precinct. Oaths of Office Signed oaths of elected officials swearing Permanent In perpetuity to uphold the federal and state constitutions and laws of the city. Passports—General Training records, Department of State Transitory Until administrative Information monthly newsletters, and Passport need ends or record Agent's Reference Guide. is superseded Passports— Daily transmittal spreadsheets that Transitory 2 years Transmittals accompany passport applications mailed to the Department of State Regional office. Permits & Licenses Records relating to city permits and Semipermanent 5 years licenses issued in the City Clerk's Office. IC§50- 907(2)(d) Public Notices Records relating to proof of mailings. Transitory Until administrative need ends Public Records Written public records requests, city Temporary I years after last Requests denials of public records requests, action responses, etc. Records Destruction records including tracking Permanent In perpetuity Management reports, destruction resolution and Records authorization from Idaho State Historical Society and legal counsel. Records of Records of historical significance not Permanent In perpetuity Historical otherwise maintained by the Meridian Significance Historical Preservation Commission. Room Scheduling & Records documenting scheduling and Transitory Until administrative Reservation reservations related to public meeting need ends Records for City rooms in City Hall. Such as reservation Hall request forms, and Outlook calendar scheduling records. Vehicle Titles State of Idaho Certificate of Title for Transitory Until vehicle is no vehicles owned by the City. longer owned by the City 6 1 P a g e COMMISSIONS,` COMMITTEES,AND BOARDS RECORD DESCRIPTION CATEGORY RETENTION PERIOD Agendas Agendas of commission, committee, Permanent In perpetuity or board meetings. IC§50- 907(1)(a) Audio Recordings Audio recordings of commission, Semipermanent 5 years committee, or board meetings. IC§§50- 907(2)(g) Board of Documents associated with BOA Temporary 2 years Adjustment(BOA) proceedings to include but not limited IC§50- Hearing Packets to BOA hearing request form, billing 907(3)(d) records, relevant utility billing/public works records, notice of hearing, hearing correspondence, findings/order, and any other documents relevant to the BOA hearing process. Bylaws Internal rules governing commission, Permanent In perpetuity committee, or board structure, IC§50- operations, procedures, officers, etc. 907(1)(h) Contact Document listing commission, Transitory Until administrative Information committee, or board members' names, need ends addresses, phone numbers, e-mail addresses, etc. Correspondence Correspondence regarding day-to-day Transitory Until administrative commission, committee, or board need ends operations or administration. Historical Project Records documenting a commission, Historical In perpetuity Records committee, or board project of IC§50-907(4) historical or cultural significance to the City and/or Meridian community. Minutes Summary or verbatim minutes of Permanent In perpetuity commission, committee, or board meetings; documents and other written or visual materials presented at meetings (e.g., handouts, photos, presentations, etc.). Project Files and Documents and materials used by staff Transitory Until administrative Reports or commission, committee, or board need ends members in the course of researching, developing, completing, reporting on, or acting on initiatives of the commission/committee/board. Roster, current List of current commission/committee/ Transitory Until record is board members, including names, seat superseded numbers, and appointment dates. 7 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Roster, historical List of all commission, committee, or Permanent In perpetuity board members throughout history of IC§50-907(4) the body; may include names, seat numbers, dates of appointment and departure. *Note: This schedule does not apply to City Council or Planning &Zoning Commission records, which are addressed in Clerk's Office Records Retention Schedule. COMMUNITY DEVELOPMENT DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative—All Divisions Activity Logs/Reports Daily, weekly, monthly, or other reports Transitory Until documenting the activities of the administrative Community Development (CD) employees, need ends including, but not limited to: sign in/out sheet for credit card, car sign in/out, archival records log, and dashboard. Administrative Records Copies o£ A/P invoices, expense reports, Transitory Until A/P unposted Reports, Detailed Statements administrative of Revenues, and Expenditures. need ends or record is superseded Budget Preparation Working documents utilized to build base Transitory 1 year or until Records budgets and establish yearly budgets, administrative including, but not limited to: enhancements, need ends amendments, carry forward support, Full Time Equivalent(FTE) anticipation,vehicle replacement, and quotes for service/maintenance. Committee/Ad-Hoc Agendas and meeting minutes/notes for Temporary 2 years Team Records special groups convened by Community Development for specific purposes such as understanding operational gaps, Code issues, and process delays. Correspondence Policy/program correspondence, Permanent In perpetuity documenting the formulation, adoption, and implementation of significant policy/program decisions. 8 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD Records created or received in the course of Semi- 5 years administering city policies,procedures, or permanent programs, but these records do not provide insight into significant policy,procedure, or program discussions or decisions, including, but not limited to: citizen response letters, change of address notifications including corner lot change of address, and street name changes. Correspondence and support material Transitory Until created or received in the course of administrative administering City policies, SOPS, need ends programs, or customer service requests; including other city departments and interagency coordination, including, but not limited to: lists, maps, graphics, figures, and other location specific materials and information, thank you notes, letters to businesses, citizens, and day-to-day office and housekeeping correspondence, for example: final action courtesy letters, will- serve letters and address verifications. Customer Complaint or compliment records including, Transitory Until Complaints/Kudos but not limited to: letters, phone calls, administrative comment cards and in person feedback from need ends citizens, customers, developers and contractors. Department Departmental policy or program Permanent In perpetuity Guidelines,Policies, correspondence, documenting the Procedures, Processes formulation, adoption, and implementation and Reports of significant departmental policy or program decisions, including, but not limited to: Standard Operating Procedures (SOP) and department guidelines, etc. Departmental records created or received in Temporary 2 years or until the course of administering departmental administrative policies, procedures, or programs, but these need ends records do not provide insight into significant policy,procedure,program, discussions, or decisions. Including,but not limited to: citizen response letters. 9 1 P a g e RECORD DESCRIPTION CATEGORY RETENTION PERIOD City/departmental SOP/policy manual or Transitory I year after reference material from another government document agency or business. replacement or until administrative need ends Director Documents, including, but not limited to: Permanent In perpetuity Determination/ written request for Unified Development Interpretation Code (UDC) interpretation, analysis, and the responsive departmental opinion. Forms/Templates Forms/templates created for use by the CD Transitory Until department, including,but not limited to: administrative visual aids/cut-sheets, applications, need ends or checklists, and web documents. record is superseded HR Documents Departmental employee personnel records, Transitory Until employment including, but not limited to: training is terminated; then records, coaching notes, performance forward to HR evaluation, contact information; record is confidential and will be kept in a locked file, with manager, until employment has ended. Marketing Materials Documents, including, but not limited to: Transitory Until record is working and draft research superseded or products/materials, analysis, maps, images, administrative photos, demographics, market studies, need ends conference materials, site selector information, spreadsheets, public outreach/town hall information, publications, or other metrics for department, inter-departmental, and external customers. Meeting Records and Internal meeting records and notes Transitory Until Notes generated in the course of day- to- day administrative business, including, but not limited to: need ends or agendas, notes, and presentation. record is superseded Presentations Formal department presentations to City Transitory Until Council, Commissions, Chamber of administrative Commerce, other agencies/entities, or need ends people. 101Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Professional Service Documents or communication related to a Transitory Until Agreement PSA/contract, including, but not limited to: administrative (PSA)/Contracts copies of contract documents; emails need ends including(performance related) correspondence from our PSA consultants (electrical,plumbing, mechanical, structural, and fire disciplines). Special Final departmental documents related to Permanent In perpetuity Projects/Initiatives special, non-confidential, or one-time projects, including, but not limited to: strategic plan initiatives,urban renewal districts, inventory, or non- application specific projects. Work-in-progress documents, material, or Transitory Until record is work products for ongoing or one-time superseded or projects, including, but not limited: to administrative strategic plan initiatives,urban renewal need ends districts, inventory, or non-application specific projects. Staff Working Documents, including, but not limited to: Transitory Until record is Documents, Notes and notes, draft spreadsheets, PowerPoints, superseded or Drafts Word, Adobe InDesign documents and administrative underlying work-in-progress information need ends that supports the day-to-day staff s job function. Reference/Owner's Documents, including, but not limited to: Transitory Until record is Manuals/ owner's manuals, International Code superseded or Handbooks Council (ICC), and reference documents administrative from other companies, government agencies need ends (e.g. Idaho Power, American Disabilities Administration(ADA), Ada County Highway District(ACHD), Energy Commission, etc.). Reports & Studies Documents, including, but not limited to: Transitory Until record is draft research information, market studies, superseded or planning studies, and related documents not administrative adopted in the Comprehensive Plan or UDC need ends (e.g. pathways, downtown street crossing). Telephone Records Message logs, voicemails, ShoreTel/Mitel Transitory Until call volume reports, etc. administrative need ends Zoning Verification Documents, including, but not limited to: Semi- 10 years Letter written requests for zoning analysis of a permanent 111 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD specific parcel/property and the responsive departmental opinion. Building Division—Commercial and Government Buildings Building plans and Drawn and written approved-for- Permanent In perpetuity specifications for construction plans and specifications for commercial and commercial and government buildings, government buildings dated January 2012 or later, including but dated January 2012 not limited to: structural calculations; and later geotechnical investigations/reports (soil classifications; strength, compressibility, load bearing values tests; groundwater; borings; pits; subsurface explorations); and Certificates of Occupancy. Building permit files Records related to commercial and Permanent In perpetuity for commercial governmental building projects, dated projects and January 2012 or later, including but not government buildings limited to: building, mechanical,plumbing, dated January 2012 fire, and/or electrical permit applications, and later inspection records, and permits; letters of completion; certificates of values; and correspondence. (Kept in Accela.) Temporary certificates Temporary certificates of occupancy issued Transitory Until issuance of of occupancy for for commercial and government buildings. Final CO commercial and government buildings Notices of Violation, Records related to reports and Transitory Until resolved(or stop work orders, investigations of building code violations, if transferred to related records including, but not limited to: signed letters Meridian Police of alternative compliance from design Department/Code professional, engineers, or architects; letters Enforcement generated from City's legal counsel; notes Division or of conversations; telephone logs; photos, prosecutor, see reports, and analyses of violations. respective agency's records retention schedules) All building records All records regarding commercial and Semi- 5 years regarding commercial government buildings dated before January permanent and government 2012. buildings dated before January 2012 Sign permit plans and Drawn and written approved-for- Permanent In perpetuity(see specifications construction plans and specifications for also related signs. records in Planning Division 121Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD records retention schedule) -Building Division-Non-Commercial and Non-Government Buildings (Residential) Building plans and Drawn and written approved-for- Permanent In perpetuity specifications for non- construction building plans and Certificates commercial and non- of Occupancy, dated January 2012 or later. government buildings dated January 2012 and later Building permit files Records related to non-commercial and Permanent In perpetuity for non-commercial non-governmental building projects, dated projects and non- January 2012 or later, including but not government buildings limited to: building, mechanical,plumbing, dated January 2012 fire, and/or electrical permit applications, and later inspection records, and permits; letters of completion; certificates of values; and correspondence. (Kept in Accela.) Temporary certificates Temporary certificates of occupancy issued Transitory Until issuance of of occupancy for non- for non-commercial and non-government Final CO commercial and non- buildings. overnment buildings Notices of Violation, Records related to reports and Transitory Until resolved(or stop work orders, investigations of building code violations, if transferred to related records including, but not limited to: signed letters Meridian Police of alternative compliance from design Department/Code professional, engineers, or architects; letters Enforcement generated from City's legal counsel; notes Division or of conversations; telephone logs; photos, prosecutor, see reports, and analyses of violations. respective agency's records retention schedules) All building records All records regarding non-commercial and Semi- 5 years regarding non- non-government buildings dated before permanent commercial and non- January 2012. government buildings dated before January 2012 Land Development Division 131Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Permits and Files or documents created and/or used in Transitory Until Inspection Records— the land developments phase of all administrative All Land Development Governmental, Commercial, or need ends (Accela Record ID's) Residential/Commercial Subdivision projects with Accela ID's (LD-RSUB, LD- CSUB, LD-CAP, LD-MISC, LD-WSA, LDIR). Surety(performance) All documents related to surety agreements, Transitory Until requirements including, but not limited to work-in- and/or conditions progress files for development of a surety are met and agreement(correspondence, bids, memos, administrative surety applications, contract filing need ends or information), Letters of Credit, Bonds, release occurs securing the performance compliance with whichever is later requirements or conditions of a project including, but not limited to sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping for private park lot(s), etc. Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk's schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance's schedule) Surety(warranty) All documents related to Surety Transitory Until requirements Agreements, including, but not limited to and/or conditions working files for development of a surety are met and agreement(correspondence,bids, memos, Administrative surety applications, business filing need ends or information), Letters of Credit, Bonds, release occurs, securing the performance and warranty whichever is later compliance with requirements or conditions of a project; including, but not limited to 141Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD sewer, water, landscaping, fencing, amenities, car ports, pathways, lighting, paving/striping, and private park lot(s) etc. Letters of Credit/Bond(s) Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Clerk's schedule) Cash Transitory Until requirements and/or conditions are met and administrative need ends or release occurs, whichever is later (see Finance's schedule) -Planning Division-Administrative Applications Accessory Use Permits Documents, including, but not limited to Permanent In perpetuity for Daycare or Home application, associated checklist items, and Occupation staff report with decision letter. Alternative Documents, including, but not limited to Permanent In perpetuity Compliance application, associated checklist items and decision letter, or decision is rendered with a concurrent administrative or hearing application. Certificate of Zoning Documents, including, but not limited to Permanent In perpetuity Compliance application, associated checklist items, certificate of zoning compliance (CZC), and staff report. Conditional Use Documents, including, but not limited to Permanent In perpetuity Permit Minor application, associated checklist items, and Modification staff report with decision letter. Design Review Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, and design review staff report, or decision is rendered with a concurrent CZC staff report. Private Road Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, tentative decision letter, maintenance 151Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD agreement, reciprocal cross access easement and final decision letter. Property Boundary Documents, including, but not limited to Permanent In perpetuity Adjustment application, associated checklist items and tentative decision letter, final decision letter, and documents that include recorded record of survey, new deeds,new tax parcel numbers, etc. Sign Permit Plans & Documents, including,but not limited to Permanent In perpetuity Specifications application, associated check list items and approved, sign specifications (plans/design/drawings). Sign: Planned Sign Documents, including, but not limited to Semi- 5 years after Program (No longer approved application, and sign requirements permanent revocation from issuing,but still have for a specific project. property owner existing records) Sign: Limited Documents, including,but not limited to Permanent In perpetuity Duration application, associated checklist items, and approved sign design/drawings. Surety: Planning Included in Land Development Description. See Land See Land Developme Development nt Schedule Schedule for for retention retention Time Extension Documents including, but not limited to Permanent In perpetuity application, staff report, and decision letter. Vacation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items and staff report with decision letter. Annexation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Comprehensive Plan Documents, including, but not limited to Permanent In perpetuity Text and Map application, associated checklist items, staff Amendments report, area of city impact negotiation with Ada County, Planning and Zoning Commission Recommendations, Findings if accompanying another concurrent hearing application. 16 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD City Council Review Documents, including, but not limited to Permanent In perpetuity (appeal) application, associated checklist items, staff report/memo and decision letter. Conditional Use Documents, including, but not limited to Permanent In perpetuity Permit Modification application, associated checklist items, staff report, and Findings. Development Documents, including, but not limited to Permanent In perpetuity Agreement application, associated checklist items, staff Modification report, draft copy of the amended development agreement, and Findings. Planned Unit Documents, including, but not limited to Permanent In perpetuity Development application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Final Plat Documents, including, but not limited to Permanent In perpetuity Modification application, associated checklist items, staff report, and Order of decision. Preliminary Plat Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and FFCL. Preliminary and Final Documents, including, but not limited to Permanent In perpetuity Plat application, associated checklist items, staff report, letter of completion, FFCL, and Order of decision. Final Plat Documents, including, but not limited to: Permanent In perpetuity application, associated checklist items, staff report, letter of completion and Order of Decision. Short Plat Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, and FFCL. Rezone Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, Planning and Zoning Commission Recommendations, and Findings. Time Extension - Documents, including, but not limited to Permanent In perpetuity Planning & Zoning application, associated checklist items, staff Commission or report, and Order. Council Unified Development Documents, including, but not limited to Permanent In perpetuity Code Text application, associated checklist items, staff Amendment report, and Planning and Zoning Commission Recommendations. 171Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Vacation Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, and staff report. Variance Documents, including, but not limited to Permanent In perpetuity application, associated checklist items, staff report, and Findings. 18 1 Page FINANCE DEPARTMENT RECORD DESCRIPTION I CATEGORY RETENTION PERIOD Administrative—All(Administration,Arts & Culture, Billing, Budget, Controller, Purchasing) Activity Daily, weekly monthly or other reports Transitory Until one year after Logs/Reports documenting the activities of the audit Finance Department employees, including but not limited to: sign in/out sheet for credit card, car sign in/out, etc. Correspondence Adopted policy/programs impacting Permanent In perpetuity departments City-wide. Records created or received in the Semipermanent 5 years course of administering city policies, procedures or programs, but these records do not provide insight into significant policy,procedure or program discussions or decisions. Including but not limited to Citizen Response letters, billing adjustment requests, etc. Correspondence created or received in Transitory Until administrative the course of administering City need ends policies, procedures or programs including but not limited to Memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence that does not contain unique information about City functions or programs. Committee Agendas and meeting minutes/notes for Transitory Until administrative Records special groups convened by the need ends department for specific purposes such as understanding operational procedures, gaps, and process delays. Customer Comment cards, copies of emails, Transitory Until administrative Complaints/Kudos letters, and other documents relaying need ends complaints or kudos for staff and/or department functions. Department Finance Departmental Standard Transitory Until record is Guidelines, Operating Policy/Procedures. superseded Policies, Procedures, and Processes Administrative Documents generated by department Transitory Until administrative Reports staff for miscellaneous internal reports. need ends May also include complaints or compliment records including but not limited to letters,phone calls, comment 191Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD cards and in person feedback from citizens, customers. Forms/Templates Forms/Templates created for use by the Transitory Until administrative Finance Department including but not need ends or record limited to visual aids, applications and is superseded checklist, billing forms, budget and purchasing templates. HR Documents Departmental employee personnel Transitory Until employment is records kept in locked files with terminated; then manager until employment has ended; forward to HR File sent to HR for retention after termination (voluntary or involuntary). Staff Records and Records and notes generated in the Transitory Until administrative Notes course of day to day business, including need ends or record but not limited to; agendas, minutes, is superseded notes, presentations, notebooks, meeting notes, to-do lists, employee—compiled notes, etc. May also include documented attendance and presentation by Finance Department employees at conventions, conferences, seminars, workshops and similar training events. Includes training requests, training and Continuing Education Unit tracking reports and other related correspondence. Photographs Includes both formal and informal Transitory Until administrative photos from events or day to day need ends or record operations. is superseded Presentations Formal department presentations to Transitory Until record is Council or others, e.g. New Council superseded or member training, citywide staff training. administrative need ends Reference/Owner's Documents to include but not limited to: Transitory Until record is Manuals/Books equipment manuals, reference materials. superseded or administrative need ends Special Documents related to special or non- Temporary 2 years or until Projects/Initiatives confidential one-time projects. administrative need ends Telephone Records Message logs, voicemails, etc. Transitory Until administrative need ends 201Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Accounting Accounts Payable Records documenting payment of city Semipermanent 5 years bills, including reports, invoices, check IC§50- stubs,purchase orders, payment 907(2)(a) authorizations. Accounts Records documenting billing and Semipermanent 5 years Receivable collection of monies owed to the city by IC§50- vendors, citizens, organizations, 907(2)(a) governments, etc. Records include: reports, receipts, invoices, statements, etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Cash Receipts Receipt and supporting documentation. Semipermanent 5 years IC§50- 907(2)(a) Grant Records Records documenting the application, Semipermanent 10 years from final evaluation, awarding, administration, IC§50- grant close-out reporting and status of grants applied 907(2)(g) for, received, awarded or administered by the city. Records include: applications and proposals, summaries, objectives, activities,budgets, exhibits, award notices,progress reports, contracts, financial reports, and related correspondence and documentation. Liens Liens held by the city and any Semipermanent 5 years after lien corresponding release of liens. Insert Code released Sales & Use Tax Used to report and remit sales tax Semipermanent 5 years Forms collected and due to the state. IC§50- 907(2)(a) Travel Records Records documenting requests, Semipermanent 5 years authorizations, reimbursements, and IC§50- other actions related to employee travel, 907(2)(a) including expense reports and receipts, vouchers and related documents. Budget Financial Reports Reports documenting the financial Semipermanent 10 years Quarterly condition and operation of the city, IC§50- Published Reports include information on revenues 907(2)(a) and expenditures in relation to the final budget. Financial Reports Reports and data used to document the Semipermanent 5 years Year End financial condition and operation of the IC§50- city, sub ledgers related to, but not 907(2)(a) including the final Audit Report. 211 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Bank Transaction Records documenting the status and Semipermanent 5 years Records transaction activity of city bank IC§50- accounts, including account statements. 907(2)(a) Budget Hearing Newspaper notice of budget hearing. Permanent In perpetuity Notice IC§50- 907(1)(h) , Held in Clerk's Office Budget Records Records used in preparing and adopting Semipermanent 10 years the city budget, including revenue IC§50- projections, instructions, department 907(2)(a) requests, worksheets, council-approved tentative budget and notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Capital Asset Record of purchase, vendor invoice and Semipermanent 5 years Records— related documents. IC§50- Purchase 907(2)(a) Capital Asset Record of disposal, department request Semipermanent 5 years after disposal Records—Disposal of disposal. IC§50- 907(2)(a) Gift and Records documenting gifts and Semipermanent 10 years Contribution contributions to the city. IC§50- Records 907(2)(a) Chief Financial Officer Investment Reports, statements, summaries, Semipermanent 5 years Records correspondence and other records IC§50- documenting and tracking investments 907(2)(a) made by the city, including the Local Government Investment Pool. Controller Accounting Transaction records within the Semipermanent 10 years Software Records Accounting Software system: including IC§50- -payroll, vendor listing, vendor 907(2)(a) payments, vendor purchase orders, budget transactions, cash receipts, and general ledger. Audit Report Documents the city's annual audit, Permanent In perpetuity examining compliance with generally IC§50- accepted accounting principles and 907(1)(d); Held methods, the accuracy and legality of in Clerk's transactions and accounts, and Office compliance with requirements, orders, and regulations pertaining to the financial condition and operation of the 221Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD city. Information includes: financial statements, auditor's report and recommendations, single audit information concerning federal grants, and other information. Bond Records Records documenting financing of city Permanent In perpetuity improvements through bonded IC§50- indebtedness. Records include bond 9 0 7(1)(a)(b)(h); rating information,bond and election Held in Clerk's ordinances, legal notices announcing Office bond election, bond counsel information and opinions, covenants, paid bonds and coupons, bond registers, State Treasurer public bond issue reports (IDAPA 54.01.01), etc. Monthly bond statements, payments of Semipermanent 5 years after final bonds payment of bond Departmental Reports documenting the financial Semipermanent 10 years Reports condition and operation of the city, IC§50- issued on a monthly, quarterly, annual or 907(2)(e) other basis, including quarterly published treasurer's report and year-end financial reports. Reports include information on revenues and expenditures in relation to the final budget. General Ledgers Records documenting the summary of Semipermanent 10 years accounts reflecting the financial position IC§50- of the city, showing debit, credit and 907(2)(a) balance amounts per account,budget, fund and department, asset depreciation, and totals for notes receivable, interest income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Journal Entries Records including detailed reports and Semipermanent 5 years back up documentation for journal IC§50- entries. 907(2)(a) Local Records documenting the formation of a Permanent In perpetuity Improvement local improvement district and levying IC§50- Districts (LID) of special assessments, including: 907(1)(e); Held ordinance, published notices, assessment in Clerk's roll, appeals, affidavits,bonds and Office coupons, delinquencies, and related correspondence and documents. 231Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Real Property Records of real property. Permanent In perpetuity Title Records IC§50- 907(1)(e); Held in Clerk's Office Payroll Administrative Reports, statistical studies, and other Semipermanent 10 years Reports records designed and used for budget IC§50- preparation, projections, workload and 907(2)(a) personnel management, and research and general reference. Deduction Records documenting employee Semipermanent 5 years after Authorization authorization for voluntary payroll IC§50- employee separation Records deductions. Records may include: direct 907(2)(a) bank deposits, insurance applications, enrollment cards, deduction authorizations, approval notices, deduction terminations, and related records. Federal & State Records, in addition to those itemized in Semipermanent 5 years Tax Records this section, used to report the collection, IC§50- distribution, deposit, and transmittal of 907(2)(a) federal and state income taxes as well as social security tax. Examples include: the federal miscellaneous income statement(1099), employers' quarterly federal tax return(941, 941E), tax deposit coupon(8109), and similar federal and state completed forms. Garnishment Records documenting requests and court Semipermanent 5 years after Record orders to withhold wages from employee IC§50- termination. earnings for garnishments, tax levies, 907(2)(a) support payments, and other reasons. Usually includes original writs of garnishment, orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and social security number, name of agency ordering garnishment, amount, name of party to whom payment is submitted, dates, and related data. Registers—Other Monthly registers documenting earnings, Transitory Disposed yearly after deductions, and withholdings of city audit employees. 241Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Registers Year Payroll Registers: Registers or records Semipermanent 5 years End serving the same function of IC§50- documenting the earnings, voluntary and 907(2)(a) required deductions, and withholdings of city employees. Information usually includes employee name and social security number, hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Time Records Records documenting hours worked, Semipermanent 5 years after leave hours accrued, and leave hours IC§50- employee separation taken by city employees. Information 907(2)(a) usually includes: employee name and employee number, hours worked, type and number of leave hours taken, total hours, dates and related data. W2s Annual statements documenting Semipermanent 5 years individual employee earnings and IC§50- withholdings for state and federal 907(2)(a) income taxes and social security tax, also known as federal tax form W-2. Information includes: city name and tax identification number, employee name and social security number, wages paid, amounts withheld, and related data. W4s Certificates documenting the exemption Semipermanent 5 years after status of individual city employees, also IC§50- employee separates known as W-4 forms. Information 907(2)(a) includes: employee name and address, social security number, designation of exemption status, and signature. PERSI Records Records relating to PERSI, including Semipermanent 5 years Employer Remittance Forms, invoices, IC§50- correspondence, financial adjustments, 907(2)(a) etc. Unemployment Records documenting employee Semipermanent 5 years Reports earnings on a quarterly basis. Used to IC§50- document costs and charges in the event 907(2)(a) of an unemployment compensation claim. Information includes: employee name and social security number, quarterly earnings. Purchasing 251Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Contracts Agreements with vendors and other Semipermanent 10 years from date of parties either in hard copies or contained IC§50- substantial on the Contract Management Database 907(2)(b) completion for the acquisition or sale of equipment, supplies, services or property, also includes insurance certificates,payment and performance bonds pertaining to a solicitation or contract that Purchasing is facilitating. Original agreements and contracts that Permanent, In perpetuity have been approved by Council. Held in Clerk's Office Lease Agreements Lease agreements for property or Semipermanent 5 years equipment. IC§50- 907(2)(b) Purchase Orders Requests and purchase orders for goods Semipermanent 10 years or services purchased by the city. IC§50- Information includes: department, 907(2)(a) delivery location, date, quantity, description,unit and total price, and authorizing signatures. Purchasing Records documenting competitive Semipermanent 10 years from the Selection bidding and purchase of goods, services, IC§50- date of award and public works construction, and 907(2)(a) procurement of design professionals. Records include: published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Utility Billing Adjustment Records documenting adjustments to Semipermanent 5 years Registers customer water, sewer, garbage or other IC§50- city-provided service billings for debits, 907(2)(a) credits, refunds, returned checks, and related reasons. Information usually includes: customer's name and address, type of adjustment,justification, amount changed, authorizing signatures and other information. (Records held within the billing software). Billing Directive Application completed by owner or Semipermanent 5 years property manager to initiate Third Party IC§50- billing for specified utility account. 907(2)(a) Information included: owner, property manager, tenant, move-in date, and service address. 26 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Billing/Payment Records documenting transactions on Semipermanent 5 years Registers the water, sewer, garbage or other city- IC§50- provided service account of each 907(2)(a) customer. Useful for reference to assure accurate customer billings and posting of payments. Information often includes: customer's name, service address, meter reading, water usage,utility charges, payments, adjustments and related data. (records held within the billing software). Change Record Records documenting routine Semipermanent 5 years information changes to customer IC§50- accounts, including name and address. 907(2)(a) (Records held within the billing software). Customer File General correspondence and forms Semipermanent 5 years related to a specific utility account. This IC§50- information would be in addition to that 907(2)(a) found within the billing software. Documents in file may include and are not limited to: general letters, payment arrangement forms, third party billing does, hard copies of customer history reports, leak adjustment requests, letters submitted to the City for customers. Disconnect Notice Notice to City Council to verify that no Semipermanent 5 years to City Council customer currently slated for shut off IC§50- due to non-payment has requested a 907(2)(a) hearing with the Board of Adjustment. Notice includes number of customers slated for shut off and the value of the delinquent accounts. Disconnect Record Records documenting a customer's Semipermanent 5 years request for disconnection of water, IC§50- sewer, garbage or other city-provided 907(2)(a) services. (Records held within the billing software). Meter Readings Document the readings of customer Semipermanent 5 years water meters for billing purposes. IC§50- Information typically includes: meter 907(2)(a) reading, date read, account number, billing code, final reading, reason for turnoff, meter changes, and related data. (records held within the billing software) 271Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Payment One-page document that records a Transitory Until administrative Arrangements customer's promise to pay. need ends. Renter Supplemental document completed by Semipermanent 5 years Addendums the tenant to accept the third party IC§50- billing for specified utility account. 907(2)(a) Information included: tenants name, service address, mailing address and phone number. Security Deposit Records documenting customer payment Semipermanent 5 years Records of a security deposit to receive IC§50- temporary dumpster services. 907(2)(a) Information usually includes date, amount of deposit, customer's name, address, and account number, date account closed, refund date, amount of deposit applied, and related information. Shut Off Turn On Electronic spreadsheet used during shut Semipermanent 5 years off day by water department field staff IC§50- and MUBS. Tracks customers that are 907(2)(a) to be shut off,payments, and turn-ons as authorized. Record includes: Customer name, service address, meter id, time of shut off, time of payment, time of turn- on, fee waived if applicable and general notes. 28 1 Page FIRE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records regarding day-to-day administration Transitory Until administrative Records of department, e.g., copies of invoices, travel need ends or record is records, uniform clothing purchases, fuel superseded charges, fuel receipts, fuel reports, inventory asset information forms, phone logs and waste water inventory. Car Seat Car seat inspection forms. Semipermanent 10 years Inspections Correspondence Day-to-day office and housekeeping Transitory Until administrative correspondence not unique to city functions need ends or programs. General administrative correspondence, Semipermanent 5 years including records created or received in the course of administering city policies/programs, but not related to significant policy/program discussions or decisions. Includes customer survey cards. Policy/program correspondence, documenting Permanent In perpetuity the formulation, adoption, and implementation of significant policy/program decisions, including letters to personnel, Certified Family Home Fire District letters, letters regarding training burns, etc. Department Monthly, Quarterly and Annual Department Permanent In perpetuity Reports reports. Equipment and Records relating to equipment and vehicles Semipermanent Destroy five (5) years Vehicle Test, owned and serviced by the City documenting after disposal of Maintenance & maintenance and repairs of equipment, vehicle or until Repair Records vehicles and other assets with a useful life administrative need generally more than five years. Includes the ends,whichever is following: fire hose records (such as test date, longer date previously tested, apparatus number, station number, hose diameter, conditions found, service date, defects corrected, etc.), annual ladder inspections and test results, tests done on SCBA's (including flow testing), etc. Vehicle maintenance records, inspections, pump testing and repair records of apparatus. Emergency medical equipment maintenance records used to verify regular maintenance of emergency medical equipment such as copies of contracts, maintenance schedules, test protocols, equipment inventory,performance test records, repair records, parts used and service 29 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD reports. Per NFPA Standards 1901, 1961, 1852 and 1500. Fire & Security Records documenting the department's role in Permanent In perpetuity Alarm System issuing permits, testing and maintaining fire Records and security alarms, including fire alarm and sprinkler system plans. May include permits, applications, malfunction reports, maintenance reports, and related documents. Fire Fire and arson investigation case files, Permanent In perpetuity Investigation including investigative reports, witness Records statements, photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, and incident/injury reports. Hazardous Inspection records of underground and above Permanent In perpetuity Materials ground fuel storage tanks. Reports and Records investigation results of incidents including spills and leaks, etc. Historical Newspaper clippings and articles relating to Permanent In perpetuity Records the Meridian Fire Department,photos of events. Inspection Documents relating to fire code inspections Semipermanent 20 years records performed by the department, including inspections of home daycares and foster care homes, commercial buildings, and subdivisions. May include reports, notices, citations, occupancy and pre-fire planning records, floor plans, sketches, reports, lists, Tier II reports, and related documents. Buildings & Fire inspection records relating to buildings Temporary 3 years from date of Subdivisions— and subdivisions that have been demolished last inspection Demolished or or are otherwise no longer in existence (never No Longer in constructed). Existence (never constructed) Juvenile Fire Case files related to juvenile fire setter Permanent In perpetuity Setter investigation, including investigative reports, Evaluations witness statements,photographs, maps, correspondence, notes, video and audio recordings, copies of property releases, laboratory reports, incident/injury reports. Maps Maps and related records maintained by the Transitory Until record is department for address location, reference superseded and for tracking various trends. May include lists, books and other methods of address location. 301Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Meeting Final, approved Officer and Command Staff Semipermanent 5 years Minutes meeting minutes. Narcotics Narcotic inventory and usage- hard copy, Temporary 3 years Inventory& narcotics distributed to the engine companies. Usage National Fire National Fire Incident Reporting System Permanent In perpetuity Incident (NFIRS) Fire Incident Report, relating to fire Reports run, medical emergency, casualty, hazardous materials call, false alarm, good intent, or service call. May include property release forms, civilian and fire service casualty reports, hazardous materials reports, etc. Patient Care Records related to patient care, refusal of Permanent hi perpetuity Records care, denial of need for care, supplemental emergency medical services reports, diagnostic attachments to include ECG, care summary reports and vital sign reports. Plans, Records related to department operations, Transitory Until record is Protocols, including Medical Supervision Plan, standing superseded Guidelines, written orders, operational guidelines, Policies administrative and operational policies. Proof of Proof of worker's compensation and other Transitory Until record is Insurance insurance required for training tower usage by superseded other agencies. Public Records related to the design and Semipermanent 5 years Education implementation of educational and other Programs & outreach programs provided to the public by Publications the department. May include: class descriptions, instructional materials, course outlines, class enrollment and attendance records, reports, speeches, and publications. Public Record Public records requests and responses. Temporary 2 years after last Requests action Ride-Along Signed waivers for persons requesting a ride- Forms along with the department. Ride Along Temporary 2 years tracking records. Rural Fire All records of activities of the department or Permanent In perpetuity Protection other City departments as they relate to the District Records Meridian Rural Fire Protection District. May include: annual audits, land and apparatus acquisition records, records relating to construction of fire stations,bank statements, tax levy forms, Local Government Investment Pool statements, financial statements, annual budget records, legal notices, meeting minutes, election records, declarations of 311 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD candidacy, election results, ICRMP insurance records, audio recordings of meetings. Structure Burn Records related to structure burns. Semipermanent 10 years Training Records Subpoena, Records including subpoenas for records Transitory Until administrative Duces Tecum or retained by the Fire Department (duces need ends Requiring tecum) or subpoenas requiring Fire Court Department personnel to appear in court. Appearance 321Page HUMAN RESOURCES DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Copies of administrative records including Transitory Until administrative Records A/P invoices, expense reports,professional need ends or record membership documents, etc. is superseded Affirmative Records documenting city compliance with Semipermanent 5 years from date of Action; Equal the Civil Rights Act of 1964, the Equal IC§5 0-90 7(2)(g); request or personnel Employment Employment Opportunity Act of 1972 and 29 CFR action whichever is Opportunity the Americans with Disabilities Act. 1602,1602.14, later Commission Records include: plans, policy statements, 1620.32 Reports reports, investigations, case files and related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission(EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Benefits Records documenting notice to employees, Semipermanent 7 years after Continuation spouses and dependents informing them of IC§50-90 7(2)(g); employee their rights to continue insurance coverage 29 CFR 1627.3 separation, after termination or disability or family expiration of leave and whether coverage was elected or eligibility, or rejected. Continuation may be under completion of COBRA or another provision. Notice is also litigation, whichever sent to a third party administrator who is longest administers the extended coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Budget Prep Working documents utilized to build base Semipermanent 10 years Records budgets and establish yearly budgets; worksheets, enhancements, amendments, etc. Collective Records documenting negotiations between Temporary 3 years Bargaining the city and employee representatives, IC§5 0-90 7(3)(d); including contracts, reports, negotiation 29 CFR 516.5 notes, letters of agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Committee Agendas and meeting minutes/notes for Semipermanent 7 years Records special groups convened by HR for specific purposes such as Benefits, Compensation, and Wellness. Correspondence, Correspondence created or received in the Semipermanent 5 years Administrative course of administering City policies and programs. Correspondence, Correspondence regarding day-to-day office Transitory Until administrative Transitory operations and does not contain unique need ends 331Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD information about City functions or programs. Databases Database records created and maintained for Transitory Until administrative the purposes of generating reports, data need ends or record files, and a variety of different outputs. is superseded Department HR guidelines, including but not limited to, Semipermanent 10 years from date Guidelines, Salary Administration Guidelines. guideline in its Policies, entirety, or any part Procedures, thereof, is officially Processes, and replaced, updated Reports City Standard Operating Policy/Procedure Semipermanent 20 years from date Manual. SOP Manual in its entirety, or any part thereof, is officially replaced, updated Records documenting and relating to HR Semipermanent 5 years from date processes, including but not limited to, HR process in its recruiting/interviewing processes. entirety or any part thereof, is officially replaced, updated Policies, reports, and documents regarding Semipermanent 10 years the internal department operations and procedures (e.g. Turnover, Recruiting reports, etc.). HR reports regarding department Semipermanent 10 years performance or other management presentations. Includes reports documenting trends, department or City performance in key areas as determined. Records that document the formulation, Transitory Until administrative adoption and implementation of internal need ends or record actions/decisions. is superseded Employee Benefits Records relating to city employee benefits Semipermanent 7 years after information such as: selection of insurance IC§§50-907(2)(g) employee plans, retirement,pension, and disability and 45-610; 29 separation, plans, deferred compensation plans, and CFR 1627.3; 29 expiration of other benefit information. Records may CFR 1602.31; eligibility, or include but are not limited to: plan selection IDAPA completion of and application forms, enrollment records, 09.01.35.081 litigation,whichever contribution and deduction summaries, is longest personal data records, authorizations, beneficiary information, notices of disability payment made, and related documentation. Employee Medical Document an individual employee's Semipermanent 75 years after Records medical history. These records are not IC§§50-907(2)(g) employee personnel records and must be kept in a and 72-601; 29 separation, 341Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD separate location from employee personnel CFR 1602.31; 29 expiration of records as required by the Americans with CFR 1910.1020 eligibility, or Disabilities Act. Records may include,but completion of are not limited to: medical exam records litigation,whichever (pre-employment,pre-assignment,periodic is longest or episodic), X-rays, and records of significant health or disability limitations. Employee Document of employee's work history. Semipermanent 5 years after Personnel Records Original employee personnel records are IC§§50-907(2)(g) employee kept by Human Resources Department and 45-610; 29 separation, unless otherwise specified. Records may CFR 1627.3; 29 expiration of include, but are not limited to: employment CFR 1602.31; eligibility, or applications, notices of appointment, IDAPA completion of training and certification records, records of 09.01.35.081 litigation, whichever health limitations, drug testing, salary is longest schedules, personal actions, performance evaluations, awards and other special recognition, letters of recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and relate correspondence and documentation. (See also Employee Benefits Records, Employee Medical Records, Recruitment and Selection Records, and Volunteer Records). Notes: (1)Meridian Police Department employee personnel records including original Internal Affairs files and training materials are kept by the Police Department according to the Police Department Records Retention Schedule. Upon employee separation, these records shall be forwarded to Human Resources Department. All other Police Department current employee original personnel records are kept by the Human Resources Department. (2)Meridian Fire Department employee personnel records including original training records and original records related to Union promotions are kept by the Fire 35 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Department. Upon employee separation these records shall be forwarded to Human Resources Department. All other Fire Department current employee original personnel records including ICRMP and BEST training records and Union member promotion applications and PAR forms documenting a promotion are kept by Human Resources Department. Employment Document to the U.S. Immigration and Temporary 3 years after date of Verification Naturalization Service that an applicant or IC§50-90 7(3)(d), hire or 1 year after (I-9) of Job employee is eligible to work in the U.S. 8 U.S.C. § employment is Applicants Information includes: employee information 1324a(b)(3) terminated, and verification data such as citizenship or (Immigration whichever is later alien status and signature, employer review Reform and and verification data such as documents, Control Act) which establish identity and eligibility, and employer's signature certifying that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Forms Forms created for use by HR personnel to Transitory Until administrative facilitate work, including Performance need ends or record Review,job description template, PAR is superseded template, etc. Hazard Exposure Emergency response employees exhibiting Semipermanent 30 years after Records signs or symptoms possibly resulting from IC§50-90 7(2)(g); employee exposure to hazardous substances are 29 CFR 1910.1020 separation, required to be provided medical expiration of examination and consultation. Records eligibility, or include: employee's name and social completion of security number; physician's written litigation, whichever opinion, recommended limitations; results is longest of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee's duties as they relate to exposure; the employee's exposure levels or anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to physician and other information. 36 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Insurance Records documenting plan descriptions and Semipermanent 10 years Policies/Plans: summaries of city insurance policies and Employee Group plans covering employee group health and Health and Life life benefits, including annual certification Benefits records. Kinds and Levels Records documenting the description, Temporary 3 years Chart, General classification and compensation of city jobs IC§50-90 7(3)(d); Employee or and positions. Usually includes details of 29 CFR Part 1602 Police Step Plan duties and responsibilities of each position and 29 CFR time percentage breakdowns of tasks, skills 1627.3 and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Leave Applications or requests submitted by city Temporary 3 years Applications employees for compensatory, family and IC§50-90 7(3)(d) medical leave, long term leave and other leave time. Information usually includes: employee name, department, date, leave dates requested, type of leave requested, and related data. These are not kept by Finance. Meeting Minutes Internal staff meeting records. Transitory Until administrative need ends or record is superseded Newsletters HR2You Newsletters. Transitory Until administrative need ends or record is superseded Organization HR Department Organization Charts. Transitory Until administrative Charts need ends or record is superseded Personnel Action Completed employee forms submitted to Semipermanent 5 years after (PAR) Forms HR upon initial hire,pay increase or IC§50-90 7(2)(g); employee decrease, change of address, or change of 29 CFR Part 1602 separation, supervisor. and 29 CFR expiration of 1627.3 eligibility, or completion of litigation,whichever is longest Photographs Photographs relating to HR Transitory Until administrative sponsored/conducted City events (e.g. need ends or record service awards, employee picnic, Wellness is superseded events, etc.). Photo Photographs and other records used to Transitory Until record is Identification identify city employees, private security superseded, obsolete personnel, contract workers and other. May or administrative include photographs taken by City for needs end 371Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD identification or prox card or driver's license photocopy. Position Records documenting the description, Temporary 3 years Descriptions classification and compensation of city jobs IC§50-90 7(3)(d); and positions. Usually includes details of 29 CFR Part 1602 duties and responsibilities of each position and 29 CFR time percentage breakdowns of tasks, skills 1627.3 and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. Presentations Formal departmental presentations to Semipermanent 5 years Council, other formal bodies. Public Records Public records requests and responses. Transitory 1 year after last Requests action Recruitment and Documents regarding the recruitment and Temporary 2 years Selection Records selection of city employees and contracted IC§50-90 7(3)(d); for Applicants who service providers such as attorneys, 29 CFR 1602.31; are Hired auditors, consultants, etc. Records may 29 CFR include, but are not limited to:job 162 7.3(b)(1)(vi) announcements and descriptions, applicant lists, applications and resumes,position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Meridian Police Department employee Temporary 2 years after original background investigation records separation are kept by the Police Department. Upon employee separation these original records shall be forwarded to the Human Resources Department for proper disposition. Meridian Fire Department Union original Temporary 2 years recruitment records including National Testing Network testing, application, and interview notes, for applicants who are hired, are kept by the Fire Department 38 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD until the expiration of the retention period at which time they shall be properly destroyed by the Fire Department. Recruitment and Documents regarding the recruitment and Temporary 2 years Selection Records selection of city employees and contracted IC§50-90 7(3)(d); for Applicants who service providers such as attorneys, 29 CFR 1602.31; are Not Hired auditors, consultants, etc. Records may 29 CFR include, but are not limited to:job 162 7.3(b)(1)(vi) announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement, position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Meridian Fire Department Union original Temporary 2 years recruitment records including National Testing Network testing, application, and interview notes, for applicants who are not hired, are kept by the Fire Department until the expiration of the retention period at which time, they shall be properly destroyed by the Fire Department Resource Records including notebooks, meeting Transitory Until administrative Records/Notes notes, to-do-lists, employee-compiled notes, need ends or record etc. is superseded Special Projects Documents related to special, one-time Semipermanent 10 years projects to include, but not limited to, Employee Satisfaction Survey, Policy Review/Revision, Salary Structure Review. Surveys HR and other initiated internal surveys, Semipermanent 10 years survey results (e.g. Salary Surveys, Employee Satisfactions Surveys, Best Place to Work. Etc.). Telephone Message logs, voicemails, etc. Transitory Until administrative Records need ends Training Records related to the design and Semipermanent 5 years from final Programs/HR implementation of training programs IC§50-907(2)(g) presentation and/or provided to employees by the City. use 391Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Documents may include course descriptions, instructor certifications, instructional materials, course outlines, class enrollment and attendance records, tests, test results, and related records. Training/Travel Records documenting attendance and Semipermanent 5 years Records presentation by HR employees at conventions, conferences, seminars, workshops, and similar training events. Includes training/travel requests, training materials, reports and related correspondence. Payroll Records documenting claims submitted by Temporary 3 years Unemployment former city employees for unemployment IC§50-907(3)(d) Claims compensation. Usually includes: claims, notices, reports, and related records. May also include records generated by the appeal of claim determinations. These are received by HR and kept in HR. Wellness Program Records related to the management and administration of the Wellness Program including: • Wellness Challenges - Semipermanent 5 years Correspondence and other Challenge documentation. • Newsletters Transitory Until administrative need ends • Emails conveying general Transitory Until administrative information related to the Wellness need ends or Program including monthly approved for announcements related to upcoming destruction in challenges, challenge winners, accordance with the monthly Wellness events and 5-year citywide activities, etc. email records retention period) whichever is sooner • Wellness Committee Meeting Semipermanent 7 years Agendas and Minutes • Wellness Database—includes Transitory Until administrative information from Blue Cross for need ends employee point totals, information from employee sign-in sheets to events (name, ID, signature), and employee tracking information to events/challenges (i.e., steps, exercise, weight, Bingo cards, pictures of employees, schedule for 401Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD appointments (name, ID, date, time, email address, phone number)), and vendor contact information for events • Wellness Day Off—Incentive Semipermanent 75 years (retained in Verification Forms for Day Off accordance with Requests Employee Benefit records retention period) • Wellness Day Off—employee Transitory Until administrative timecard tracking records, along need ends with numbers of hours used • Wellness Hero Responses- Transitory Until administrative Correspondence and related records need ends Workers' Medical records related to job assignments Semipermanent 30 years after Compensation that document work-related injuries and employment Records and illnesses, including but not limited to, separation Claims hearing test records, hazard exposure records, first- aid incident records, physician statements, release consent forms and related correspondence, and records documenting claims submitted by city employees for work-related injuries and illnesses. These records are kept separate from employee personnel files. 411 Page INFORMATION TECHNOLOGY(I.T.)DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administra ve Activity Daily, weekly monthly or other reports Transitory Until Logs/Reports documenting the activities of Information administrative Technology employees, including but not needs ends limited to: sign in/out sheet for keys, access logs and phone logs, minutes, project files and dashboard statistics. Administrative Copies of: A/P invoices, Expense Reports, Transitory Until Records MIP A/P unposted Reports, Transactions, administrative Internal Invoices, Purchase Orders, Detailed need ends or Statements of Revenues and Expenditures. record is superseded Budget Preparation Working documents utilized to build base Transitory 1 year or until Records budgets and establish yearly budgets, Administrative including but not limited to enhancements, need ends amendments, carry forward support, FTE anticipation, vehicle replacement, quotes for service/maintenance. CorrespondencePolicy/program correspondence, Permanent In perpetuity documenting the formulation, adoption and implementation of significant policy/program decision. Records created or received in the course of Semipermanent 5 years administering city policies,procedures or programs, but these records do not provide insight into significant policy,procedure or program discussions or decisions. Correspondence created or received in the Transitory Until nurse of administering City policies, administrative procedures or programs including but not Need ends limited to memos, notes,thank you notes, surveys, letters to businesses and citizens and ay-to day office and housekeeping correspondence that does not contain unique information about City functions or programs, for example scrolling agenda and announcements. HR Documents Departmental employee personnel records, Transitory Until including but not limited to training records, employment is coaching notes,performance evaluations, terminated, customer feedback, contact information, etc. then forward to HR Meeting Records Internal meeting records and/or staff level Transitory Until and Notes notes generated in the course of day to day administrative 42 Page business, including but not limited to need ends or agendas, notes and presentations. record is superseded Reference/Owner's Documents to include but not limited to Transitory Until record is Manuals/ owner's manuals and documentation. superseded or Handbooks administrative need ends Department Departmental Policy or program records Transitory 1 year after Guidelines, documenting the formulation, adoption and document is Policies, implementation of departmental policy or replaced and/or Procedures, program decisions. Including but not administrative Processes and limited to Standard Operating Procedures need ends Reports and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Department Reports prepared for the Mayor and City Transitory Until Reports Council. administrative need ends W)perational Records Backup Files A copy on a disk based backup appliance of Transitory 3 months the contents of all data from the City servers. Service All customer support tickets opened in Semipermanent 10 years Management Tool service management systems. IC§50-907(2)(g) (other) Department Policies, reports, and documents regarding Semipermanent 5 years Policies and internal department operations and IC§50-907(2)€ Reports procedures, e.g. computer usage policy, (dept. report) password policy, service level goals, training materials, evaluations of materials. Disaster Recovery Strategy for retention and recovery of Transitory Until record is Plan network and information systems following superseded or network or server crash or failure. updated Instant Messages All messages sent or received by City staff Transitory Until using the City's electronic messaging overwritten by service system Internally- Programming statements or instructions that Transitory Until record is Generated Source create or execute a computer program. superseded or Code updated Internet History List of websites accessed on City computers Transitory 30 days and electronic devices. Inventory List of electronic devices held by City and Transitory Until record is Management software licensing information and superseded or specifications for each electronic device updated used by City. Outlook Meeting requests sent and received by Transitory Until deleted by Appointments employees via City email system; user 43 Page appointments scheduled via City email system by employees. Outlook E-mail All e-mail messages, sent or received by Semipermanent 5 years Messages—City City staff using City's e-mail system. (E- IC§50-907(2)(g) Staff mail messages may be preserved elsewhere (other) in digital or paper format for longer periods of time as the subject matter of such messages may require.) Outlook Tasks and Tasks, task requests and reminders sent and Transitory 2 years Notes received by employees via City email system. Prox Card Access Register of which prox cards have accessed Transitory 90 days Records a restricted area. Security Camera Video footage from security cameras Transitory Until Footage mounted on and in city facilities. overwritten by system Call Records List of incoming and outgoing calls, Transitory 90 days including phone numbers and caller identification, as available. Voicemail Incoming verbal messages recorded on City Transitory Until deleted by Messages voicemail systems. user Geographic Aerial photographs of properties within the Permanent In perpetuity Information City. Including drone imagery. Systems,Digital Orthophotography Images Geographic Points, lines, and polygons; Transitory Until Information including attributes, tables, views, metadata superseded Systems, GIS Data and other spatial information relating to infrastructure, boundaries, etc. that the City owns or maintains. Geographic A visual representation of data within a Transitory Until Information particular geographical area. Also includes administrative Systems, Maps maps and data provided by outside agencies need ends including edge of pavement,parcels, roads, and others. 44 Page MAYOR'S OFFICE RECORD DESCRIPTION CATEGORY RETENTION PERIOD Administrative Records Correspondence Policy/program correspondence created Permanent In perpetuity or received, documenting the formulation, adoption and implementation of significant policy/program decision. May include correspondence relating to Commission and Committee appointments and correspondence with other government agencies. Correspondence created or received in Semipermanent 5 years the course of administering city policies/programs, but these records do not provide insight into significant policy/program discussions or decisions. May include citizen response letters, letters to homeowner associations and businesses. Correspondence created or received Transitory Until which is not unique to City functions or administrative programs. May include; thank you Need ends notes, invitations, and general mail. Customer Complaint or compliment records Transitory Until Complaints/Kudos including but not limited to emails and administrative comment cards. need ends Forms/Templates Forms/Templates created for use by the Transitory Until Mayor's Office including but not administrative limited to visual aids, applications, need ends or checklists, and web documents. record is superseded HR Documents Departmental employee personnel Transitory Until employment records, including but not limited to is terminated; then training records, coaching notes, forward to HR Performance Evaluation, contact information. File sent to HR for retention after termination(voluntary or involuntary). Meeting Records Internal meeting records and/or staff Transitory Until and Notes level notes generated in the course of administrative Special day to day business, including but not need ends or Projects/Initiatives limited to; agendas, notes and record is presentations. superseded 451Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Department Departmental Policy or program Transitory 1 year after Guidelines, records documenting the formulation, document is Policies, adoption and implementation of replaced and/or Procedures, departmental policy or program administrative Processes and decisions. Including but not limited to need ends Reports Standard Operating Procedures and Guidelines, reference materials or materials obtained from another government entity or agency used in the development of said procedure. Presentations Formal department presentations to Transitory Until Council, Community Groups or other administrative agencies/entities or people, e.g. need ends strategic update and new council member training. Telephone Records Message logs, voicemails, Transitory Until ShoreTel/Mitel call volume reports etc. administrative need ends Economic Develo ment Confidentiality Documents, related to signed Transitory Until Agreement Projects confidentiality agreements, including, administrative and but not limited to letters of intent, need ends Correspondence/ community Tax Reinvestment Documents Incentive (TRI) match letter, market research,project prospectus,photos, and written correspondence. Economic Development - Community Development Block Grant (CDBG) Plans and Reports Plans, reports, substantial plan Permanent In perpetuity amendments, and related correspondence. Subrecipient Documents, including,but not limited Semi-permanent 5 years from the Agreements and to agreements, Consolidated Annual completion of a Supporting Performance Evaluation Report program year's Documents (CAPER), sub-recipient agreements, HUD approved environmental review records, PSAs CAPER (and corresponding products), sub- recipient reporting documents (activity reports, draw requests, labor files), etc. Operational Records Agendas & Agendas and minutes of Director Semipermanent 5 years Minutes Meetings, Operational Meetings, Mayor's Youth Advisory Council, Mayor's Senior Advisory Board, and Faith Ambassador Council Meetings. 46 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Annual Reports Report on City's and Mayor's Office Permanent In perpetuity activities over preceding year summarizing activities and financial performance. Applications Forms and materials submitted with Semipermanent 5 years application for positions or awards administered by Mayor's Office, including applications for scholarships, Promise partners, Mayor's Youth Advisory Council, volunteer positions, City commissions, and City committees or task forces. Attendance Sheets Sign-in sheets, where offered, for Transitory Until activities and events hosted by the administrative Mayor's Office. needs ends Mayoral Mayoral memos regarding Semipermanent 5 years Memorandums proclamations, meetings, or events. News Releases A written or recorded record directed at Semipermanent 10 years members of the news media for the purpose of making a newsworthy announcement. Photos Published photographs taken, owned, Permanent In perpetuity or stored by the Mayor's Office. Photographs that are not used or Transitory Until needed for a particular purpose. administrative need ends Proclamations Proclamations issued by the Mayor not Semipermanent 5 years read at City Council meetings. Proclamations issued by the Mayor and Transitory Until read at City Council meetings. administrative need ends Publications Informational or promotional Semipermanent 5 years publications of the Mayor's office, including newsletters, flyers, marketing materials, brochures, program materials. Public Addresses Speech, news release and video records Permanent In perpetuity relating to State of the City addresses. Published records relating addresses, Semipermanent 5 years speeches or podcasts. May include script, video, PowerPoint,program, agenda, photos. Special Projects Documents related to special or one- Semipermanent 10 years time projects. 471Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Documents related to specific Strategic Transitory Until Plans including tools, databases, and administrative working products. need ends Talking Points Records prepared to summarize issues Transitory Until in preparation for discussion with the administrative public or media. need ends 48 1 Page PARKS & RECREATION DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity Logs/Reports Daily, weekly, monthly, or other Transitory Until reports documenting the activities administrative of the Parks and Recreation need ends Department employees, including but not limited to: sign in/out sheet for credit card,key log. Lost &Found log sheets Transitory Until documenting items that have been administrative lost and found by citizens in the need ends parks and other MPR facilities. Administrative Copies of A/P invoices, Expense Transitory Until Records Reports, Detailed Statements of administrative Revenues and Expenditures, need ends Capital Improvements Plan, Parks &Recreation Facilities Depreciation Schedule, MPR Communications Plan, and other related documents. Agendas & Minutes— Agendas and minutes of monthly Semipermanent 5 years Staff Meetings MPR all-staff meetings. IC§50-907(2)(g) Agreements and Agreements signed by City staff Temporary 2 years after Contracts (not by Council). IC§50-907(3)(d) expiration or termination of agreement Budget Preparation Working documents utilized to Transitory Until Records build base budgets and establish administrative yearly budgets, including but not need ends limited to enhancements, amendments, carry forward support, FTE anticipation, vehicle replacement, and quotes for service/maintenance. Camp Registration Records regarding camp Semipermanent 25 years (kept Records registration. IC§50-907(2)(g) in Rec1) Camper Profile Child profile sheets and sign in Transitory At conclusion Sheets and Sign-in sheets. of camp season Sheets Concessionaires' Central District Health food safety Temporary 2 years Health Department certifications and permits IC§50-907(3)(d) Records submitted by concessionaire. Correspondence Correspondence created or Semipermanent 5 years received in the course of IC§50-907(2)(g) administering City policies, 491Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD procedures or programs including but not limited to memos, transmittals, notes, comments, thank you notes, letters to businesses and day-to day office and housekeeping correspondence. Committee Records Agendas, meeting minutes/notes, Semipermanent 5 years and audio recordings of ad hoc IC§50-907(2)(g) groups convened by Parks & Recreation for specific purposes (e.g., Christmas in Meridian). Employee files Certifications, disciplinary reports, Semipermanent 5 years (then performance evaluations, IC§50-907(2)(g) transferred to comment cards, complaints, HR) kudos, awards, etc. regarding employees and lifeguards. Internal Department Administrative SOPs, policies, Transitory Until Guidelines, Standard processes. administrative Operating need ends Procedures, Policies, Processes External Guidelines, Director's orders and policies Temporary 2 years Policies,Director's pertaining to external customers, IC§50-907(3)(d) Orders facilities, recreation classes, camps, special events, and sports (e.g., Lost&Found, Metal Detecting, Recreational Instructor Policy, Registrations &Refunds, Sports League Bylaws, Partnerships Between Private or Public Entities, Hot Air Balloons). Employee Time Logs Completed logs of employees' Semipermanent 5 years and Reports timesheets, tasks, and location; IC§50-907(2)(g) reports and analysis of related data. Facility Improvement Plans and specifications related to Semipermanent 10 years Plans remodel and improvement of MPR IC§50-907(2)(c) buildings and facilities. Facility Reservations Materials related to reservation of Semipermanent 25 years (kept facilities and equipment(e.g., IC§50-907(2)(g) in Rec1) shelters; tennis, pickleball, and basketball courts; multiuse and baseball/ softball fields; comhole boards). 501Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Financial Aid Completed application forms and Temporary 2 years Applications materials submitted to request IC§50-907(3)(d) financial assistance for children's class or program(e.g., Care Enough to Share). Forms/Templates Forms/templates created for use Transitory Until by the Parks and Recreation administrative Department. need ends Grounds Pesticide spray records, Temporary 3 years Maintenance Records playground inspection records. IC§50-907(3)(d) IDAPA 02.03.03.100.05 Historical Records Records found inside opened time Permanent In perpetuity capsules. IC§50-907(1)(h) Annual newsletters prepared by Permanent In perpetuity Parks &Recreation Department IC§50-907(1)(h) highlighting construction projects, park dedications, and other efforts and initiatives. Copies of MPR Department Permanent In perpetuity Annual Reports provided to the IC§50-907(1)(h) Mayor's Office in conjunction with the State of the City Address. External awards,plaques, and Permanent In perpetuity certificates bestowed upon the IC§50-907(1)(h) MPR Department. MPR Department Dashboards Permanent In perpetuity which document statistical data by IC§50-907(1)(h) year. Parks &Recreation Master Plan; Permanent In perpetuity Pathways Master Plan; Golf IC§50-907(1)(h) Course Master Planning Report. Park dedication plaque mock-ups Permanent In perpetuity detailing the dedication date, IC§50-907(1)(h) Mayor, City Council, MPR Commission, MPR staff, and other volunteers and contributors. Photographs, newspaper and news Permanent In perpetuity channel articles and clippings, IC§50-907(1)(h) press releases, and videos relating to Parks and Recreation Department. Homecourt Records regarding Homecourt Temporary 2 years Membership Records membership registration, IC§50-907(3)(d) including, e.g., waiver, financial information, daily sign-in logs. 511 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Incident or Accident Records regarding incidents, Temporary 2 years Reports injuries, accidents, rescues, or IC§50-907(3)(d) other staff actions, incurred during or related to a department- sponsored or department-provided class, camp, program, reservation, or activity. Marketing Materials Informational or promotional Transitory Until publications of the Parks & administrative Recreation Department, including need ends flyers, brochures,program materials, PowerPoint and Prezi presentations, and videos. Memorial Forms Completed citizen forms Semipermanent 75 years requesting memorial in MPR IC§50-907(2)(g) facility under established memorial program(e.g. Generations Plaza Brick Sales form, Kleiner Park Memorial Tree Plaza Paver Sales, Memorial Tree Program form). Meeting Records and Agendas and minutes of monthly Semipermanent 5 years Notes MPR all-staff meetings. IC§50-907(2)(g) Other internal meeting records and Transitory Until notes generated in the course of administrative day-to-day business, including but need ends not limited to agendas, notes, and presentations. MPR Commission Copies of Commission and Transitory Until Records (copies) Committee agendas records. administrative need ends Copies of bylaws. Transitory Until administrative need ends Copies of contact information Transitory Until listing Commission members' administrative names, addresses,phone numbers, need ends email addresses, etc. Copies of correspondence Transitory Until regarding day-to-day operations or administrative administration. need ends Copies of project records Transitory Until documenting historical or cultural administrative significance to the City and/or need ends Meridian community. 521Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Copies of project files and reports Transitory Until used by MPR staff, Commission, administrative Committee in the course of need ends researching, developing, completing, reporting on, or acting on initiatives of the Commission/Committee. Copies of roster listing current Transitory Until Commission members, including administrative names, seat numbers, and need ends appointment dates. Permits Materials related to permit Semipermanent 5 years applications and permits issued by IC§50-907(2)(g) MPR(e.g., amplified sound permits, short-term concession permits). Recreation Class/ Materials related to registration for Semipermanent 25 years Activity Registration a recreation class or activity. IC§50-907(2)(g) (kept in Recl) Project Files Copies of records regarding park, Transitory Until pathway, and other projects and administrative initiatives. need ends Reference/Owner's Instruction documents, including Transitory Until Manuals/Books those for equipment and administrative electronics. need ends Santa Letters Correspondence created or Transitory Until received in the course of administrative administering the Letters to Santa need ends program. Special Event Records related to MPR-sponsored Semipermanent 75 years Records special events, including vendor IC§50-907(2)(g) and sponsor contracts and entries, Trunk or Treat trunk entries, parade float entries. Payment Materials related to customer Semipermanent 25 years Records payment for MPR services e.g., IC§50-907(2)(g) (kept in Recl) special event applications, vendors, sponsors, registration, permit applications, memorials, sports league registration, recreation class registration, camp registration, swim lessons. Sports Schedules and Records of games played and final Semipermanent Until Scores scores. IC§50-907(2)(g) Administrative Need Ends 531Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Surveys Internal and external outreach Semipermanent 10 years surveys and results. IC§50-907(2)(g) Team Rosters and Record of all individuals Temporary 2 years Registration Forms registered for a sports team. IC§50-907(3)(d) Telephone Records Message logs. Transitory Until administrative need ends Time Capsule Records regarding location and Temporary 2 years after Content Information contents of time capsules that have IC§50-907(3)(d) time capsule is not been opened. opened Tree Abatement Case Records related to nuisance tree Temporary 2 years Files abatement as ordered by City IC§50-907(3)(d) Arborist. Tree Inventory Inventory of all public trees Permanent In perpetuity maintained by City Arborist. IC§50-907(1)(h) Vandalism & Copies of records related to park, Transitory Until Restitution Records pathway, and facility vandalism administrative incidents and restitution, including need ends but not limited to property damage reports, etc. Volunteer Records Applications, timesheets, and Transitory Until other biographical notes related to administrative City volunteers, including Park need ends Ambassadors, scouts, and other civic groups. These records also include records documenting the activities and administration of volunteer programs in city hall and records documenting work performed for the City by citizens without compensation for their services. May include volunteer application forms, volunteer and emergency contact information, agreements, applications, skills test results, training documentation, task assignments, monitoring records,volunteer hour statistics, volunteer program publicity records, insurance information, inactive volunteer files, and related records. Lakeview Golf Course Golf Cart Records regarding maintenance of Temporary 2 years Maintenance Records golf carts. IIC§50-907(3)(d) 541Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Golf Course Annual Records related to annual pass Temporary 2 years Passes registration and issuance, IC§50-907(3)(d) including, e.g., waiver, contact and financial information. Golf Course Pesticide, herbicide, and fertilizer Temporary 3 years Fertilizer and spray records. IC§50-907(3)(d) Pesticide Records IDAPA 02.03.03.100.05 Golf Course Payment Materials related to customer Semipermanent 25 years (kept Records accounts and payments for LGC IC§50-907(2)(g) in ForeUp) goods and services. Pro Shop Inventory Records related to inventory held Transitory Until by LGC pro shop. administrative need ends Tournament Tournament application form and Temporary 2 years Applications related materials, including IC§50-907(3)(d) waiver,proof of insurance, etc. Community Swimming Pool Chemical Test Logs Records of water chemical level Temporary 2 years testing performed by pool staff. IC§50-907(3)(d) Chemical Test Records of automatic chemical Semipermanent 5 years reports tests performed by chemical IC§50-907(2)(g) automation system and emailed to MPR staff. Swim Team Waiver Completed waivers submitted by Temporary 2 years Forms individual swim team members. IC§50-907(3)(d) Pool Operation License(s)to operate pool issued Temporary 2 years License by Central District Health. IC§50-907(3)(d) Lifeguard Schedules Lifeguard schedule and Semipermanent 25 years and Timesheets timesheets, contact information. IC§50-907(2)(g) (kept in WhenIWork) Arts and Culture Coordinator Initial Point Gallery Calls for Artists requesting Permanent In perpetuity Records applications for artists who wish IC§50-907(1)(h) to exhibit their work in IPG. Yearly schedule of IPG shows. Permanent In perpetuity IC§50-907(1)(h) Records regarding applicants Permanent In perpetuity selected for exhibition of work in IC§50-907(1)(h) IPG. Records regarding applicants not Temporary 2 years selected for exhibition of work in IC§50-907(3)(d) IPG. Artists' price lists and labels for Transitory Until each piece. administrative need ends 551Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Promotional materials promoting Permanent In perpetuity IPG exhibits, e.g., posters, flyers. IC§50-907(1)(h) Permission forms allowing display Temporary 2 years of work by minor artists in IPG. IC§50-907(3)(d) Opening reception attendance Permanent In perpetuity records. IC§50-907(1)(h) IPG visitor sign-in sheets. Temporary 2 years IC§50-907(3)(d) Information regarding function Transitory Until item is no and origin of gallery equipment longer used and furnishings, e.g., hook and rail system, display cases. Show set-up and tear-down Transitory Until guidelines. administrative need ends 56 1 Page POLICE DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD Activity reports Daily, weekly, monthly or other Semipermanent 5 years reports documenting the activities of Idaho Code§ employees, including: type of activity, 50-907(2)(e) employees involved, time spent on activity, work completed, equipment used, etc. May include Education & Prevention Training reports. Administrative Administrative records including Transitory 1 year records proxy card check out list, vehicle check out log, visitor log, etc. Briefing records Records documenting internal Transitory Until administrative communications between supervisors need ends and shift workers or between staff on different shifts to alert them to problems, issues or activities. Records may include,but not limited to: briefing logs, ILETS/NCIC messages, and bulletins from other agencies. Bulletins from Records including bulletins, circulars, Transitory Until administrative other agencies and related records received from need ends federal, state and local law enforcement agencies. Usually contains descriptions and photographs of fugitives, missing persons, stolen property, etc. Code enforcement Records created by code enforcement Semi- 75 Years Incident Notes** officers to document a violation or permanent investigation into a suspected 2012-2019 violation of city ordinance in Accella. Idaho Code§ 50-907(2)(g) Code Enforcement Records created by code enforcement Semi- 5 Years Incident Notes** officers to document a violation or permanent investigation into a suspected 2020—Present violation of city ordinance that do not Idaho Code§ become a DR in case management 50-907(2)(g) module of ITS. Community service Records relating to police community Transitory Until administrative and outreach service programs. Records may programs include: publications, mailing lists, plans, evaluations, notes, reports, lesson plans and outlines, etc. Crime analysis Records documenting police efforts to Semipermanent 5 years statistics anticipate, prevent, or monitor IC§50- criminal activity. May include 907(2)(g) statistical summaries of crime 571Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD patterns, modes of operation, analysis of particular crimes, criminal profiles, forecasts, movements of known offenders, etc. Crime reports Reports documenting a suicide, Semipermanent Prosecuted cases: (DRs) for Suicides, unattended death and/or criminal IC§50- 100 years after final Unattended Deaths, offense and actions taken, including 907(2)(e) disposition and Major Crimes charges or arrests. Record typically includes location of occurrence, date Non-prosecuted cases: (Including and time, handling officer, involved 100 years after date of Homicide Offenses, parties (suspects, victims,witnesses, last investigative Human reporting parties, etc.) and their action Trafficking, personal information, summary of Kidnapping/Abduc events and supportive documents (e.g., tion, Sex Offenses, probable cause statements, witness and Terrorism) statements, runaway forms, release of custody forms (juveniles), documents provided by citizens and victims, citations,property invoices, release of property forms, etc.). May include polygraph records (e.g.,pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information);property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists,property consignment sheets, seized firearm logs, homicide evidence inventories, etc.); and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Crime Reports Reports documenting a felony offense Semipermanent Prosecuted cases: (DRs) for Group A and actions taken, including charges IC§50- 10 years after final Felony Offenses or arrests. Record typically includes 907(2)(g) disposition location of occurrence, date and time, (Including Animal handling officer, involved parties Non-prosecuted cases: Cruelty,Arson, (suspects, victims, witnesses, 10 years after date of Assault Offenses, reporting parties, etc.) and their last investigative Bribery, personal information, summary of action Burglary/Breaking events and supportive documents (e.g., & Entering, 58 1 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Commerce probable cause statements, witness Violations, statements, tow slips, administrative Counterfeiting/For license suspension forms, intoxilyzer gery, slips,field sobriety tests forms, Destruction/Damag runaway forms, release of custody e/Vandalism of forms (juveniles), criminal Property, background information Drug/Narcotic (ILETS/Triple III,Ada LE Lookup, Offenses, ISTARS, JDOC), documents Embezzlement, provided by citizens and victims, Espionage, citations,property invoices, release of Extortion/Blackmai property forms,Leads Online 1,Fraud Offenses, printouts, shoplifting reports from Fugitive Offenses, store security officers, etc.). May Gambling, include polygraph records (pre- Immigration examination records, questions, Violations, statements of consent, analysis Larceny/Theft reports, results charts, conclusions, Offenses, Motor interviewee statements, related Vehicle Theft, information), abandoned vehicle Pornography/Obsc reports,found property records, ene Material, traffic collision reports,property and Prostitution evidence control and disposition Offenses, Robbery, records (e.g., evidence photographs, Stolen Property receipt forms, evidence logs,property Offenses, Treason, reports, destruction lists,property and Weapon Law consignment sheets, seized firearm Violations) logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Crime reports Reports documenting a criminal Semipermanent Prosecuted cases: (DRs) for Group A offense and actions taken, including Misdemeanor charges or arrests. Record typically IC§50- 5 years after final Offenses and includes location of occurrence, date 907(2)(g) disposition Group B Offenses and time, handling officer, involved parties (suspects, victims,witnesses, (Including Bad reporting parties, etc.) and their Checks Bond Non-prosecuted cases: personal information, summary of Default, events and supportive documents (e.g., 5 years after date of Curfew/Loitering/V probable cause statements, witness last investigative agrancy Violations, statements, tow slips, administrative action Disorderly license suspension forms, intoxilyzer Conduct, Driving slips,field sobriety tests forms, Under the 591Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Influence, runaway forms, release of custody Drunkenness, forms (juveniles), criminal Family Offenses background information Nonviolent, Federal (ILETS/Triple III,Ada LE Lookup, Resource Violation, ISTARS, JDOC), documents Liquor Law provided by citizens and victims, Violations,Peeping citations,property invoices, release of Tom, Perjury, property forms,Leads Online Trespass of Real printouts, shoplifting reports from Property,All Other store security officers, etc.). May Offenses) include polygraph records (pre- examination records, questions, Code enforcement statements of consent, analysis offences (eg. UDC, reports, results charts, conclusions, nuisance, parking, interviewee statements, related vehicle impound) information), abandoned vehicle reports,found property records, traffic collision reports,property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs,property reports, destruction lists,property consignment sheets, seized firearm logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Citations Police department copy of citations Temporary 2 Years (Misdemeanor and issued for traffic violations not Infraction) for associated with a crime report. Record IC§50- Other Crimes typically includes date and time, 907(3)(d) location of offense, vehicle license plate information, code violation number, and issuing officer. Criminal history Records obtained via ILETS or local Transitory Until administrative records or jail systems (Ada LE Lookup)that need ends ILETS/NCIC provides information on the reports" accumulated criminal arrest and conviction history of an individual which may be useful in an investigation. May include summary sheet, arrest record, fingerprint 601Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD information, mug shot, name, aliases, residence, sex age, date and place of birth, height, weight, hair and eye color, scars, marks, tattoos, abnormalities, date of arrest, offense committed. Digital media— Digital media attached to a crime Semipermanent Prosecuted cases: Type 1 (Associated report for a major crime. Includes IC§50- 100 years after final with Major Crimes video, audio, or other digital content 907(2)(g) disposition Reports, created by a law enforcement officer Non-prosecuted cases: Unattended Deaths, in the course of an investigation or 100 years after date of and Suicides) response and attached to a crime last investigative report for Major crimes including action Homicide Offenses, Human Trafficking, Kidnapping/Abduction, Sex Offenses, and Terrorism Digital media— Digital media attached to a crime Semipermanent Group A Prosecuted Type 2 (Associated report other than a major crime. IC§50- Cases: with Group A and Includes video, audio, or other digital 907(2)(g) B Reports) content created by a law enforcement 10 years after final officer in the course of an disposition investigation or response and attached Non- to a crime report for a crime other than Group ANon- Prosecuted Cases: a major crime. 10 years after date of last investigative action Group B Prosecuted Cases: 5 years after final disposition Group B Non- Prosecuted Cases: 5 years after date of last investigative action Digital media— Digital media attached to a Transitory Prosecuted cases: Type 3 (Associated misdemeanor or infraction citation. with Traffic Includes video, audio, or other digital 2 years after final Citations) content created by a law enforcement disposition officer in the course of an Non-prosecuted cases: investigation or response and attached to a citation for a misdemeanor crime 2 years after date of or infraction. last investigative 611 Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD action Prosecuted infraction cases: 210 days after final disposition Non-prosecuted infraction cases: 210 days after investigative action Digital media— Digital media not attached to a crime Transitory 210 days Type 4* report or where no enforcement action was taken. Includes video, audio, or other digital content created by a law enforcement officer not attached to a crime report. Digital media— Digital media related to an officer Temporary 2 years Type 5* complaint. Includes video, audio, or IC§50- other digital content created by a law 907(3)(d) enforcement officer in the course of an investigation or response relevant to a complaint about such response or officer. *Where record is embedded with a crime report (DR), it shall be retained according to the retention period established for the crime report. Digital media— Digital media recorded in error. Transitory Until administrative recorded in error Includes video, audio, or other digital need ends content created by a law enforcement officer unrelated to an investigation or response. Field interview An informational document written by Semipermanent 5 years reports (FI cards) police officers relating to individuals, IC§50- events, or vehicles for which the 907(2)(g) officer does not have probable cause for enforcement. Typically includes name and current address of person contacted, physical description of person or vehicle, officer's name, location of contact, date and time, reason for contact, etc. Grant records Applications and required reporting Semipermanent 10 years after grant documents for grants to support law Idaho Code § closeout enforcement initiatives and 50-907(2)(g) programming (e.g., crime prevention, substance abuse programs, criminal justice, SWAT). 621Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Gun dealers' sales Records documenting purchases of Transitory Until background records guns from dealers. May include check is completed duplicate register sheets mailed by the and administrative dealer to MPD and triplicate register need ends sheets mailed by the dealer to ISP for criminal records checks and forwarded to MPD. May include sheet number, sales person, date and time, city, serial number, make, model, caliber, purchaser's information, and signatures. Health & Welfare Referrals of suspected child abuse, Semipermanent 5 years from closure Referrals adult abuse and daycare complaints. IC§50- of referral or case. APS & Daycare 907(2)(g complaints Informant case files Records documenting information Transitory Until administrative not attached to about informants used by department. need ends crime report" personnel. Records typically include reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records. Internal affairs files Records documenting department's Semipermanent 75 years after investigation of an officer's role in an IC§§50- employee separation incident for the purpose of evaluating 907(2)(g) and or completion of compliance with department policy 45-610; 29 CFR related litigation, and professional standards. Records 1627.3; 29 CFR whichever is longest typically include investigative 1602.31 materials (video and audio recordings, written statements, narratives, analysis),polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), and recommended disciplinary actions, if any. Intoxilyzer 5000en, Factory and State of Idaho certificates Temporary 3 years after Draeger 9510 and for instrument; log of each person that IC§50- certificate has been LifeLoc instrument takes the breathalyzer test and 907(3)(d) and issued records verification testing. May include IDAPA suspect name, date, time, results, 11.03.01.013.06 operator name, calibration check results, simulated temperature in range, comments, etc. 631Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD Intoxilyzer User certification cards and class Transitory Until administrative 5000EN,LifeLoc roster for Meridian police officers. need ends FC20, and Draeger Intoxilyzer instructor replaces with 9510 user each new certification period. certifications and class roster Local Records Local records check of police contacts Transitory 1 year after Check/ requested by OPM, FBI or military for submission to Backgrounds their employment purposes. requestor Master name index Information on individuals who are Semipermanent 100 years records field interviewed, individuals who are IC§50- arrested, suspects or accomplices in 907(2)(g) crimes, victims, complainants, and witnesses to incidents. Information typically includes name, address, date of birth, race, sex, date and time of incident or contact, case number (DR#), citation numbers and other identifying data. Multiple Firearms Background applications for multiple Transitory Immediately after Backgrounds firearm purchase requests. 18 U.S.C. § completion 922(t)(2)(C); 28 CFR§25.9(d) Parking citations Police department copy of citations Transitory 6 months after final issued for parking violations. Record disposition typically includes date and time, location of offense, vehicle license plate information, code violation number, and issuing officer. (Parking citations that are paid are sent to City Hall Finance Department. Parking citations that are unpaid and lead to court summons are sent to the City Prosecutor's office.) Photo identification Records with photos used to identify Transitory Until administrative records employees,private security personnel, need ends contract workers, etc. May include photos taken for employee identification cards, prox cards, etc. Public records Written public records requests, Transitory 1 year after response requests of any and responses, records provided, and provided all records not original (unredacted)records. associated to a Major Crime DR Public records Written public records requests, Semipermanent Record to be retained requests of records responses, records provided, and IC§50- based upon the original (unredacted)records 907(2)(g) retention of the 641Page RECORD DESCRIPTION CATEGORY RETENTION PERIOD associated to a pertaining to a crime DR that falls original Crime DR Major Crime DR under the Category of Crime reports file. (DRs) for Suicides, Unattended Deaths, and Major Crimes (murder, involuntary manslaughter, rape, sexual abuse of a child, terrorism). Radar equipment, Records documenting the calibration Temporary 3 years after certifications, and and maintenance of radar equipment IC§50- equipment retirement maintenance that may be useful in documenting the 907(3)(d) records accuracy of the readings. Often includes original factory certification of calibration. Information relating to maintenance and repair may include a description of the work completed, parts used, date of service, equipment number, make, model, etc. Training materials Records related to training programs Semipermanent 5 years from final provided to MPD personnel by IC§50- presentation and/or presenters including City employees, 907(2)(g) use contractors, or other presenters. May include course descriptions, instructor certifications, instructional materials, course outlines and handouts, and attendance records. Vacation watch Records documenting inspection of Transitory Until administrative forms properties when the owner/occupant is need ends away. May include name, address, date requested, vacation beginning and ending time, emergency contact information, special conditions, date and time officers check the property, etc. Victim Witness Notations and documents Semipermanent 20 years after System documenting contact with victims and IC§50- investigation closure witnesses. 907(2)(g) or disposition of case, whichever is later Written warnings Written notice provided by MPD Semipermanent 2 years officer to member of the public to IC§50- bring attention to a potential or actual 907(2)(g) violation. * Note: Where record is used for legal,training, or purposes other than those enumerated in retention period, that record shall be retained according to the retention period established for other records similarly used. 651Page ** Note: Where record is embedded with a crime report (DR), it shall be retained according to the retention period established for the crime report. 66 1 Page PUBLIC WORKS DEPARTMENT RECORD DESCRIPTION CATEGORY RETENTION PERIOD All Department Records Accessibility Contractor logs, key list, and any Transitory Until administrative need Records, City- other records documenting access to ends or record is Owned Facilities City-owned buildings by authorized superseded persons. Activity Reports Daily, weekly, monthly or other Transitory Until administrative need reports documenting the activities of ends or record is Public Works Department superseded employees, including: type of activity, employees involved, time spent on activity, work completed, equipment and fuel used, reports, logs, log sheets, and related records. Administrative Clothing order spreadsheets, copies of: Transitory Until administrative need Records Accounts Payable invoices,expense ends or record is reports, leave request logs,MIP superseded Accounts Payable invoices,professional membership documents, evacuation checklists and on call yearly roster logs. Alarm Monitoring/ Reports of monitoring fire alarms, Semipermanent 5 years or until Test Results security alarms and sprinkler tests administrative need ends Reports for all relevant City-owned facilities including annual fire alarm testing, annual backflow testing, quarterly sprinkler testing in Sapphire suppression system, monthly fire pump runs, and monthly check on fire extinguishers and Sapphire. Budget Preparation Work documents utilized to build Semipermanent 20 years Records base budgets and establish yearly budgets, including vehicle replacement worksheets, enhancements, amendments and carry forward support. Confined Space A written authorization prepared Semipermanent 5 years from date issued Entry Permit prior to employee entry into a Permit Required Confined Space. The Department's permit contains specific entry space, purpose and time conditions under which the entrance will operate. Correspondence, Correspondence created or received Semipermanent 5 years Administrative in the course of administering City policies,procedures, or programs. 671Page Correspondence, Day-to-day office and housekeeping Transitory Until administrative need Transitory correspondence that does not contain ends unique information about City functions or programs. Customer Complaint letters, notes on phone Transitory Until administrative need Complaints calls and in person complaints from ends customers/citizens. Databases Database records created and Transitory Until administrative need maintained for the purposes of ends or record is generating reports, data files, and a superseded variety of different outputs. Department Policies Documents the formulation, Transitory Until administrative need adoption, and implementation of ends or record is internal actions/decisions. Includes: superseded Computer, Geographic Information System(GIS) Policy, Dress Code, Purchasing department policies. Departmental Department reports, performance Semipermanent 10 years Reports management presentations. Educational Records including but not limited to Transitory Until administrative need Outreach Materials educational brochures,bookmarks, ends or record is factsheets, and posters which are superseded displayed in the division and distributed at public education outreach events. Engineering Capital Engineering Capital &Enhancement Semipermanent 10 years and Enhancement Plan(ECEP)— 5-year Capital Plan (ECEP) Improvement Plan Reports. Reports Engineering Project Records including but not limited to Permanent In perpetuity File attendance for public meetings, construction drawings, meeting minutes, AVO's (Avoid Verbal Orders—Written Instructions), change orders, construction checklists, consultant reports, consultants/contractors contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers, engineering estimates, field orders, final acceptance letters, inspection reports,Notices of Intent(NOI), Notices of Termination(NOT), Notices to Proceed (NTP), pay applications,preconstruction agendas,preconstruction notices, preconstruction recordings, progress 68 Page reports, construction punch lists, project correspondence (letters, purchase order requisitions (PO), project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately),project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives and license agreements. Equipment Records of repair and maintenance Transitory Until administrative need Maintenance and of equipment assigned to Public ends or record is Repair Records Work, including but not limited to: superseded. generators, sewage lift pumps, water pumps, office equipment, and furniture. Records may include summaries, reports, and similar records usually compiled from daily work records on a monthly or quarterly basis. Facility Records regarding maintenance and Transitory Until administrative need Assessments, repairs of buildings and grounds ends or record is Maintenance, and owned or leased by the City superseded Repair Records including assessments of the condition of City-owned buildings, summaries, logs, reports, and similar records usually compiled from daily work records. Forms Forms created for use by Public Transitory Until administrative need Works personnel to facilitate their ends or record is work including but not limited to superseded performance review forms,project forms, staff forms, communication forms, and record retention labels. Geographic Aerial photographs of properties Permanent In perpetuity Information within the City. Systems,Digital Orthophotography Images Geographic Points, lines, attributes, and Transitory Until superseded Information polygons relating to infrastructure Systems, GIS Data that the City owns or maintains. Geographic A visual representation of data Transitory Until administrative need Information within a particular geographical ends Systems,Maps area. Also includes maps and data provided by outside agencies 691Page including edge of pavement,parcels, roads, and others. Health and Safety Documents related to the Public Transitory Until administrative need Manual Works Department Health and ends or record is Safety Manual. superseded HR Documents Departmental employee personnel Transitory Until employment is records should be kept in the terminated; then forward to appropriate Division's file until HR employment has been terminated (involuntary or voluntary) and then the file should be sent to HR for retention. Master Plan Records that document the present Permanent In perpetuity Records and projected needs of the City for water, sewer, storm drainage, streets, bike paths, and other utility related systems. Includes an implementation schedule for construction, plans, reports, evaluations, cost analyses, drawings, and related documents containing rates, inventory evaluations, system rehabilitation or replacement, distribution of services, etc. Meeting Minutes Internal meeting agendas, minutes, Semipermanent 5 years sign-in sheets Photos,Building Photos relating to repair and Transitory Until administrative need Maintenance replacement of City-owned ends equipment, material, and facilities. Photos, Photos relating to Public Works Transitory Until administrative need Development construction activities, ends Construction infrastructure, inspection photos, etc. for Development projects Photos, General Photos related to Public Works Transitory Until administrative need Department activities and other ends general use pictures. Potential Exposure Report created when personnel is Transitory See Human Resources Records exposed or potentially exposed to a Employee Medical Records chemical, including SDS sheet of the chemical involved. Record is forwarded to Human Resources. Presentations Departmental presentations. Semipermanent 10 years Preventative Preventative maintenance schedules, Transitory Until administrative need Maintenance Work work orders. ends or record is Plans superseded. Process Documents Standard Operating Procedures, Transitory Until administrative need Instructions, Process Flowcharts, ends Workflows, Responsible 70 1 Page Accountable Consulted Informed (RACI) Charts and Process Performance Measures. Quotes Quotes from contractors and other Transitory Until administrative need service providers. Preliminary and ends final quotes for goods and services used to conduct building repairs, maintenance, or modifications. Record Drawings - The electronic files for the revised Permanent In perpetuity Electronic Records set of drawings submitted by contractor upon completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes the PDF and autocad files for the stamped record drawings, as- builts, and wiring diagrams including but not limited to water and sewer infrastructure as installed in Meridian. Record Drawings - The revised set of drawings Transitory Until administrative need Paper Records submitted by contractor upon ends completion of land development phase of a commercial, governmental, or residential project or components thereof. This includes the stamped record drawings, as-builts, including but not limited to water and sewer infrastructure as installed in Meridian. Resource Notebooks, Meeting Notes, To Do Transitory Until administrative need Documents/Notes Lists, employee-compiled notes or ends or record is references to assist in work superseded including non-city lawsuits. Safety Audits Health and Safety audits. Temporary 3 years after most recent audit Safety Data Sheets Safety Data Sheets (SDS). Also see Transitory Until chemical is removed (SDS) Potential Exposure Records above. or record is superseded Safety/Health and Safety and health documents Semipermanent 75 years Testing including but not limited to training, auditory testing records, respirator fit test information. Safety Meeting Topics covered and sign-up sheet for Semipermanent 5 years Agenda/Signup employees who attended the Sheets meetings. Special Projects Documents related to special or one- Semipermanent 10 years after completion time projects to include, but not 711 Page limited to: Strategic Plans, Inventory Management, Project Information, Rail with Trail, Subdivisions, and Accreditation. Studies Studies related to Public Works as Transitory Until administrative need provided by consultants. ends Supervisory Reports printed from Supervisory Transitory Until administrative need Control and Data Control and Data Acquisition ends or record is Acquisition Reports (SCADA) system. superseded (SCADA) Surveys Public Works initiated internal and Semipermanent 10 years external surveys and survey results. Technical Manuals, Owner's manuals and warranties for Transitory Until administrative need Specifications, and City-owned vehicles and equipment. ends or record is Warranties Includes specifications, operating superseded instructions, safety information, and terms of coverage of repair or replacement of equipment. Training and Travel Records documenting attendance Semipermanent 5 years and presentation by City employees at conventions, conferences, seminars, workshops, and similar training events. Includes training requests, travel requests, training and Continuing Education Unit (CEU) tracking reports, and related correspondence. Vehicle Inspection, Maintenance records, inspection Transitory Until administrative need Maintenance, work orders for vehicles, vehicle ends or record is Repair Work mileage reports, repair records. superseded Orders, and Reports Water Rights Records related to City of Meridian Permanent In perpetuity Water Rights including, but not limited to, correspondence, agency filings, legal opinions, references. Website Public Works Department Website. Transitory Until administrative need ends or record is superseded Administration Area of Impact Records related to analysis of Semipermanent 75 years Records expansion of Public Works services into the Area of Impact such as those for Kuna, Kuna Treatment Plant, Meridian Heights Water and Sewer District, South Meridian Planning. 721Page Committee Records Agendas and meeting minutes for Semipermanent 5 years special groups convened by Public Works such as City Services Focus Group, Construction Best Management Practices Sub- Committee, Energy. Emergency Master Emergency plan records for City Semipermanent 10 years Plans Hall, Emergency Management, and Continuity of Operations. Events, Public Records related to planning Public Semipermanent 10 years Works Works internal and external events. Newsletters Annual newsletter prepared by the Permanent In perpetuity Public Works Department. Newsletters Monthly staff newsletter. Transitory Until administrative need Internal) ends. Organization Organization charts. Transitory Until administrative need Charts ends or record is superseded Rate/Fee Records Records related to establishing Semipermanent 20 years utility rates and fees, including calculations, research and recommendations. 731Page Capital Projects and Facilities Capital Records including but not limited to Transitory Records are kept until Improvement attendance for public meetings, project completion and then Projects for Other AVO's (Avoid Verbal Orders— turned over to appropriate Departments Written Instructions), change orders, department construction checklists, consultant reports, consultants/contractor's contracts, contract addendums, council memos, daily reports, design checklists, door knockers/hangers engineering estimates, field orders, final acceptance letters, inspection reports,Notices of Intent(NOI), Notices of Termination(NOT), Notices to Proceed, pay applications, preconstruction agendas, preconstruction notices, preconstruction recordings, progress reports, construction punchlists, project correspondence (letters, responses),project info memos, project schedules,project-related purchase order(PO)requisitions, project-related POs, QLPE (Qualified Licensed Professional Engineer) letters, record drawings (filed separately),project-related requests for information, resubmittals, submittal responses, submittals, substantial completion letters, work change directives, license agreements. Engineering Fire Flow Requests Requests from customers for fire Semipermanent 75 years flow and responses from Engineering staff based on computer modeling. Mailing Lists Project mailing list. Transitory Until project completed Reference Preliminary engineering reports, Permanent In perpetuity Documents facility plans, other studies. Sewer Modeling Requests from customers to run Semipermanent 75 years Requests sewer model for capacity and sizing and response from Engineering staff based on computer modeling. Specifications Specifications such as, but not Transitory Until administrative need limited to the City's Supplemental ends or record is Specs, Idaho Standards for Public superseded 741Page Works Construction(ISPWC), and American Water Works Association (AWWA). Variance Documents, including, but not Permanent In perpetuity limited to application, associated checklist items, staff report, and Findings. Environmental Environmental Awards presented to citizens and Semipermanent 10 years Awards Records businesses in recognition of environmental contributions to the community. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Floodplain Records of floodplain development Permanent In Perpetuity Administration including floodplain permits and floodplain certificates. Pretreatment Industrial Records related to the identification, Semipermanent Keep all records five years, Pretreatment inspections sampling,permitting, until the end of the IPDES formalized agreements and/or permit cycle, or as contracts between the City and requested by state or individual facilities within the federal agencies, whichever business and industrial sectors that is longer must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. These records and supporting documentation typically include: Industrial waste questionnaires, permit applications,permits and fact sheets, inspection reports, Industrial user reports, monitoring data (including laboratory reports), required plans (e.g., slug control, sludge management, pollution prevention), enforcement activities, and correspondence to and from the Industrial User. Permitted Facilities Records related to permitted Semipermanent 10 years facilities, including zero discharge permits 75 Page Photos,Industrial Photos related to the identification, Semipermanent Keep all records five years, Pretreatment inspections sampling,permitting, until the end of the IPDES formalized agreements and/or permit cycle, or as contracts between the City and requested by state or individual facilities within the federal agencies, whichever business and industrial sectors that is longer must comply with the federal requirements of the Environmental Protection Agency 40 CFR Part 403, General Pretreatment regulations. Pretreatment Awards presented to businesses in Semipermanent 5 years Awards Records recognition of Best Management Practices (BMP) contributions to the Wastewater Resource Recovery Facility. This includes but is not limited to award nominations, certificates, photographs, and lists of recipients. Wastewater Air Permit All documents and reports related to Semipermanent 5 years from the date of the the Air Permit. Can include reports, monitoring sample, manuals, data, and calibration measurement, report or information. application; or from end of permit Biosolids All documents and reports related to Semipermanent 5 years,until end of the biosolids production and disposal. IPDES permit cycle, or Can include Sewer Sludge longer as requested by state Application Site Logs and Sewage or federal agencies; Sludge Management Plans. Discharge monitoring reports kept 20 years after permit expiration Discharge Records documenting effluent Semipermanent Keep discharge monitoring Monitoring Records quality discharged from the City reports 20 years after wastewater treatment facility. permit expiration. Keep all Includes permit required supporting other records 5 years,until documentation. the end of the IPDES permit cycle, or as requested by state or federal agencies, whichever is longer Equipment Records documenting the Semipermanent Keep 5 years after Maintenance & maintenance and calibration of equipment removed from Calibration Records equipment and instruments used to service, until the end of the undertake and monitor wastewater IPDES permit cycle, or as treatment operations. Useful to requested by state or verify equipment reliability and for federal agencies, or the life reference by regulatory agencies. 76 1 Page Information includes: date, type of of City Database, equipment maintained or calibrated, whichever is longer. tests performed, repairs needed, comments, and related information. Idaho Pollutant Records documenting the Semipermanent Keep all records 5 years, Discharge application for and issuance of a 40 CFR 122.41 until the end of the IPDES Elimination System permit to the City under the Idaho permit cycle, or as (IPDES) Records Pollutant Discharge Elimination requested by state or System(IPDES)program which federal agencies, whichever allows discharge of specific is longer. pollutants under controlled conditions. Records typically include: applications, permits, addenda, modifications, and related supporting documentation. Information includes: influent and effluent limits, chemical analysis records, water flow, test and recording requirements, definitions and acronyms, compliance schedules, and related data. Reclaimed Water Includes all records related to the Semipermanent Keep for two years beyond Records (REUSE) reclaimed water permit. Can include the period of the permit, or permits, permit applications, as requested by state or manuals,plans, agreements, data federal agencies, whichever and reports. is longer. Sewer Maintenance Records documenting the Semipermanent Keep records requiring and Repair Records maintenance and repair of City engineering stamps two sewers. May include summaries, years after life of structure. reports, and similar records usually Keep other records five compiled from daily work records years or until asset is on a monthly or quarterly basis. removed from service or the administrative need ends. Sewer Smoke Test Records documenting smoke tests Semipermanent 10 years Records undertaken to verify hookup to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Information typically includes: maps or diagrams of lines tested, location of leaks detected, inspector's name, pipe size, and related information. Sewer Television/ Records from contractors Semipermanent 5 years Videoscan documenting television inspections Inspection Records used to locate problems and defects (External) in sewer lines. Often consists of, 77 Page inspections of newly constructed lines. Sewer Television/ Records documenting television Transitory Until administrative need Videoscan inspections used to locate problems ends or record is Inspection Records and defects in sewer lines. Often superseded. (Internal) consists of periodic inspections of existing lines, final inspections of newly constructed lines, and inspections at the end of warranty periods. Valve Maintenance Records documenting the location, Semipermanent Keep records requiring Records specifications, maintenance, and engineering stamps two repair of valves in the City sewer years after life of structure. system. Includes lists, charts, Keep other records five drawings, reports, logs, and related years or until asset is records, valve location, removed from service or identification number, run of pipe, the administrative need size, make, year installed, depth, ends. turns to open and normal position, narratives of valve maintenance and repair, test run,personnel completing work, dates, and related information. Wastewater Complaint letters, notes, or phone Semipermanent Keep all records five years, Customer calls and in-person complaints from until the end of the IPDES Complaint Records customers or citizens permit cycle, or as requested by state or federal agencies, whichever is longer. Wastewater Preventative maintenance schedules, Semipermanent Keep records five years or Preventative work orders until the asset is removed Maintenance Work from service or until the Plan Records period of reclaimed water permit plus two years, until the end of the IPDES Permit cycle, or as requested by state or federal agencies, or the life of City Database, whichever is longer. Water Backflow Dual A list of customers who have two Transitory Until administrative need Connection List water connection sources for ends outdoor use Backflow Surveys A survey of properties noting the Transitory Until administrative need location and type of hazard and type ends or record is of assembly superseded 78 1 Page Backflow Tester Tester information including a copy Transitory Until administrative need Information of their license,proof of insurance, ends or record is and tester kit calibration superseded Backflow Tester A list of backflow testers with their Transitory Until administrative need List pricing ends or record is superseded Backflow Tests Backflow assemblies test report Temporary 3 years Chlorine Residuals/ A report showing sample dates and Permanent In perpetuity Compliance locations of free chlorine remaining in the City water system Construction Bacteria sample results taken for Semipermanent 5 years or until Samples water line/well construction administrative need ends Consumer Report mandated by EPA delivered Transitory Until administrative need Confidence Reports to Meridian citizens that are ends (CCR's) connected to City water Critical Water Records that identify critical water Transitory Until administrative need Users users within the City of Meridian, ends or record is such as hospitals, medical facilities, superseded schools, large corporate facilities, hotels, motels, restaurants, and the water park. This record evolves as new businesses move into Meridian and critical water users leave Meridian. Daily Chlorine Field notes from Chlorine residuals Temporary 3 years Residuals taken from various sample ports in the City water system Digline Marking Agreements between City and Semipermanent 5 years Agreement Excavators for marking facility Fire Flow Reports Actual fire flow data taken from a Semipermanent 75 years particular fire hydrant Hydrant Meter Billing documents from fire hydrant Transitory Until administrative needs Reads Spreadsheet meter readings based on water used ends for construction ISO Fire Hydrant Updates to our Insurance Evaluator Semipermanent 5 years Reports notifying them of new hydrants to Water System Leak Letters Letters that are mailed to customer Semipermanent 5 years informing customer of a possible leak are attached to the service order for leak check License Agreements Agreement between water purveyors Permanent In perpetuity (City of Meridian) and the Idaho Department of Environmental Quality(IDEA) for discharge of domestic water into U.S waterways Maximum Maximum Contaminant Level Permanent In perpetuity Contaminant Level (MCL)Violation notices. Required 791Page (MCL) Public by Department of Environmental Notification (DEQ) Quality(DEQ)to notify the public. Meter Warranty A report on meter warranty Semipermanent 25 years Report Monitoring Waivers Sampling waivers to reduce the Permanent In perpetuity frequency of sampling Production & Repair/Maintenance history on Transitory Until superseded or Maintenance distribution&Production system administrative need ends Distribution System and all related equipment History PRV/Wells Reads Asset Management software reports Permanent In perpetuity on Pressure Reducing Valves (PRV) and Well reads Radio Licensing Licensing spreadsheets for SCADA Transitory Until administrative need radios, base station and vehicle ends or record is two/way radios, meter reading superseded infrastructure Reclaimed Water Reads from reclaimed meters based Transitory Until administrative need Read Spreadsheet on water used ends Reclaimed Water Survey reports to monitor Transitory Until administrative need Surveys compliance ends or record is superseded Safety Inspections Inspections/Reports for Gas Semipermanent 30 years Monitors, Crane, Fall Protection, and Fire Inspection Sampling Chain of Sample report form for sampling Permanent In perpetuity Custody City water for bacteria to satisfy compliance monitoring. Results are reported on separate form unless sampling is done for Bac-T. Sampling Forms for calibration and Permanent In perpetuity Equipment certification or repair of sampling Calibration/Repair equipment Sampling Sample report form for sampling the Permanent In perpetuity Results/Special/ water for compliance and Compliance noncompliance monitoring Service Orders Records including requests from Transitory Until administrative need customer, Utility Billing, or Water ends or record is Division to perform work or get a superseded read at an address as well as historical logs showing service order number Spring flush notices Flush notices mailed to customers Semipermanent 5 years (Mailers) for spring flush of water system/ Maps Subdivision Map Spreadsheet with subdivision Transitory Until administrative need Section reports number ends or record is superseded 801Page System Location Maps, Photos, hand drawings of Transitory Until administrative needs Documents Water System Components ends or record is superseded Turbidity Reports Logs used for entering wasted water Semipermanent 25 years flushed from the water system and not sold. Flush locations are listed. Water Quality information, including Nephelometer Turbidity (NTU)readings, are documented. Water Asset Records that identify asset location Transitory Until administrative need Information and manufacturer maintenance ends or record is information superseded Water Meter Water meter reports including NC Semipermanent 5 years Reports list,billing status report, autoread master route report, billing pre-scan report, re-reads, and water meter testing results, Sensus analytics, RNI Reports Water Quality Any mailed correspondence with Semipermanent 15 years Correspondence labs, customers, regulators concerning sampling Water Quality Records documenting water quality Semipermanent 25 years Master Log calls from customers Well Disconnects Documents on private well Permanent In perpetuity disconnects 811 Page E IDIAN;--- /hl R AGENDA ITEM Public Forum - Future Meeting Topics The Public are invited to sign up in advance of the meeting at www.meridiancity.org/forum to address elected officials regarding topics of general interest or concern of public matters. Comments specific to an active land use/development applications are not permitted during this time. By law, no decisions can be made on topics presented at the Public Forum. However, City Council may request the topic be added to a future meeting agenda for further discussion or action. The Mayor may also direct staff to provide followup assistance regarding the matter. i i I i CITY OF MERIDIAN CITY COUNCIL PUBLIC FORUM SIGN-IN SHEET Date: December 10, 2024 Please sign in below if you wish to address the Mayor and City Council and provide a brief description of your topic. Please observe the following rules of the Public Forum: • DO NOT: o Discuss active applications or proposals pending before Planning and Zoning or City Council o Complain about city staff, individuals, business or private matters • DO o When it is your turn to speak, state your name and address first o Observe a 3-minute time limit (you may be interrupted if your topic is deemed inappropriate for this forum) Name (please print) Brief Description of Discussion Topic C� E IDIAN Planning and Zoning Department Presentation and Outline Changes to Agenda: None Item #7: Skyranch – AZ, RZ, MDA, PP (H-2024-0022) Application(s): Annexation, Rezone, Development Agreement Modification and Preliminary Plat Size of property, existing zoning, and location: This site consists of 43.82 acres of land, currently zoned R-4 and RUT, located in the S½ of the SW ¼ of Section 31, Township 3N, Range 1E, at 3058 E. Amity Road. History: AZ-H-2015-0019, DA Inst # 2016-007088 Comprehensive Plan FLUM Designation: Mixed Use Regional (MU-RG)/Medium Density Residential Summary of Request: The applicant requests annexation of 20.039-acres of land with R-15 zoning; rezoning of 24.53 acres of land from R-4 to R-15; modification of the existing development agreement to create a new one to develop the proposed single-family residential development and Preliminary Plat consisting of 285 building lots (284 new and 1 existing), 28 common lots and 6 common drives on 43.82 acres of land zoned R-15. At the November 19, 2024, public hearing, staff was directed to collaborate with the applicant to develop and present appropriate conditions of approval. Following this directive, staff engaged with the applicant and has now presented to the Council a set of conditions deemed suitable for this application. While staff and the applicant have reached consensus on the majority of the conditions, they remain in disagreement on the following: Condition #1f which states: The applicant shall provide the following regarding the closure of Tarrega Lane: i. Provide written documentation allowing the closure of Tarrega Lane. ii. Prior to plan approval and ACHD’s signature on the final plat which would close the private road, relocate the proposed location of stub street, Street Q, to align with the existing location of Tarrega Lane at the site’s north property line or provide written documentation that Street Q can be stubbed to the north, in its proposed location, and that all 6 parcels who use Tarrega Lane will have access to Street Q. iii. If the applicant is unable to remove the private road, then Tarrega Lane should remain within the site to allow access to the existing 6 residential parcels located north of the site. This condition was also required by ACHD. Condition #2c which states: Revise the plat map to show larger lots (R-8 zoning districts size) along the north boundary adjacent to the county large estate lots. Based on the discussion during the November 19, 2024, public hearing, as well as comments received thereafter, staff believes that the proposed conditions are appropriate and adequately address the concerns raised. Staff is also seeking direction from the Council regarding the cross-access connection to the properties to the south, as conditioned by ACHD. Given the size and configuration of the intersection footprint, staff is concerned that the property's development potential may be significantly constrained without this cross-access. Outstanding Issue(s) for City Council: i. Conditions of Approval for the proposed application Written Testimony since the November 19, 2024 Hearing: Sean Lanahan – Proposed boundaries for the properties off of Tarrega Lane remain R-4 zoning and not be increased to R-8 zoning and the homes on these lots be limited to single-story with a 6’ privacy fence. Would like to retain some of the privacy they have enjoyed. Debbie Boyd – Concerned about the future extension of the road from Skyranch to Shafer View Drive and the traffic directed onto SH 69/Meridian Road. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2024-0022, as presented in the staff report for the hearing date of December 10, 2024: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2024-0022, as presented during the hearing on December 10, 2024, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2024-0022 to the hearing date of \[date\] for the following reason(s): (You should state specific reason(s) for continuance.) Item #8: Addison Circle – AZ, PP (H-2024-0040) Application: Annexation & Zoning & Preliminary Plat Size of property, existing zoning, and location: This site consists of 1.87-acres of land, zoned RUT in Ada County, located at 4535 N. Black Cat Rd. History: None Comprehensive Plan FLUM Designation: MDR (3-8 units/acre) Summary of Request: The Applicant proposes to annex the subject infill property into the City with R-8 zoning for the development of (7) SFR detached homes at a gross density of 3.74 units per acre consistent with the use and density desired in the MDR designation. The proposed R-8 zoning is consistent with the zoning of adjacent surrounding properties, also zoned R-8. Staff recommends a DA is required as a provision of annexation that includes the provisions in the staff report. A preliminary plat is proposed to subdivide the subject 1.87-acre property into 7 building lots and 1 common lot. Proposed lots sizes range in size from 4,399 to 7,157 s.f. with homes ranging in size from 1,872 to 2,265 s.f. Access is proposed via the extension of W. Torana St., an existing local street stubbed to the west boundary of this property. A cul-de- sac is proposed at the end of Torana St. with no vehicular access allowed via Black Cat Rd. Council approval of the dead-end street is required as it exceeds the maximum UDC length standard of 500’ at 545’. With approval of the dead-end street, a pathway connection is required through the common area between the sidewalk along Black Cat & Torana St. Black Cat Rd. is scheduled in the CIP to be widened to 5-lanes between Ustick & McMillan between 2031 and 2035. Because the site is below 5-acres in size, it’s exempt from the common open space and site amenity standards in the UDC. A minimum 25’ wide landscaped street buffer is required along Black Cat Rd., an arterial street, with a 5’ wide detached sidewalk. The sidewalk to the north of this site along N. Black Cat Rd. doesn't extend all the way to the subject property – it stops at the common lot where the canal is located. There is an asphalt pathway that exists on the northern portion of the common lot but stops at the south side of the headgate, creating a 15+/- gap. Staff recommends as a provision of the DA that a detached asphalt pathway is constructed off-site to the north to the existing pathway. Mitigation is required for existing healthy trees that are removed from the site in accord with UDC standards. Conceptual building elevations were submitted for the proposed SFR homes as shown. Building materials are proposed to consist of a mix of horizontal cottage lap, vertical board & batten and shake lap hardi-board siding with stone and brick wainscot accents and 30- year architectural shingles. Because structures on Lots 3 and 5, Block 1 will be highly visible from N. Black Cat Rd., an arterial street, Staff recommends the sides of homes on these lots incorporate articulation & modulation to break up monotonous wall planes and roof lines that are visible from the subject public street. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Robert Renteria, Applicant; Anna Canning, Centurion Engineers (Applicant’s Representative) ii. In opposition: None iii. Commenting: None iv. Written testimony: David Crawford, Centurion Engineers (Applicant’s Representative) v. Key Issue(s): None Key Issue(s) of Discussion by Commission: None Commission Change(s) to Staff Recommendation: None Outstanding Issue(s) for City Council: City Council approval of the 545’ long dead-end street is required as it exceeds the maximum length standard of 500-feet. Written Testimony since Commission Hearing: None Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2024-0040, as presented in the staff report for the hearing date of December 10, 2024: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2024-0040, as presented during the hearing on December 10, 2024, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2024-0040 to the hearing date of \[date\] for the following reason(s): (You should state specific reason(s) for continuance.) Item #9: Apex Phenomenal – PP (H-2024-0041) Application(s): Preliminary Plat Size of property, existing zoning, and location: This site consists of 16.15-acres of land, zoned R-15, generally located on the north side of E. Lake Hazel Rd., approximately ¼ mile west of S. Locust Grove Rd. History: This property was annexed in 2015 with an R-4 (place holder) zoning district as part of the South Meridian Category A annexation and included in a DA. The property was later rezoned to the R-15 zoning district in 2020 and a new DA was recorded that removed this property from the original agreement. Comprehensive Plan FLUM Designation: MHDR (8-12 units/acre) Summary of Request: The Applicant requests approval of a preliminary plat to subdivide the subject property into 64 SFR building lots, 11 common lots and (1) other lot for future development. A mix of SFR attached & detached units are proposed on the eastern half of the property, providing a mix of dwelling types, at a gross density of 8 units per acre, which is consistent with the desired density of 8 to 12 units per acre in MHDR designated areas. The plat is proposed to develop in one (1) phase. The Applicant plans to re-subdivide the western half of the property (i.e. Lot 76) in the future and will likely develop that area with more SFR attached & detached units similar to those in this development; however, they’re unsure at this time of the layout or lot sizes for that area. All the proposed units will have alley-access from local & collector streets abutting the site and will front on adjacent streets or internal common mews – address signage is required to be provided at the alley entrances off the adjacent streets for homes that don’t have frontage on a street. Direct lot access via E. Lake Hazel Rd., an arterial street, is prohibited. A traffic study was not required by ACHD. Lake Hazel Rd. is currently being widened to 5-lanes from SH-69/Meridian Rd. to Locust Grove Rd. A 25’ wide landscaped street buffer is required to be provided along E. Lake Hazel Rd., an arterial street, and 20’ wide landscaped street buffers are required along S. Apex Ave. & S. Sublimity Ave., both collector streets. All street buffers are required to be installed with development of the subdivision. The proposed development is required to provide a minimum of 15% qualified open space & a minimum of two (2) points of site amenities. Based on the eastern 8.20-acre portion of the site proposed to develop at this time, a minimum of 1.23-acres of common open space is required that meets the minimum quality & qualified standards; a total of 2.27-acres is proposed consisting of linear open space; 50% of the landscape buffer along E. Lake Hazel Rd., an arterial street; 100% of the landscape buffer along S. Apex Ave., a collector street; and open grassy areas of at least 5,000 square feet in area. A minimum of; four (4) points of amenities are proposed consisting of an artificial turf multi-sport court in the central common mew area, which meets and exceeds the standard. This development will also have access to all other common areas & site amenities in the larger Apex/Pinnacle development. The western 7.94-acres (i.e. Lot 76) proposed to be re-subdivided in the future, is required to comply with the open space & site amenity standards in effect at the time of development. Conceptual building elevations were submitted for the proposed single-family attached & detached units as shown. The single-family attached units require design review approval. The DA requires all development to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place consistent with the Comprehensive Plan. The DA also requires the rear or sides of 2-story homes on lots that face Lake Hazel Rd. & S. Apex Ave. to incorporate articulation to break up monotonous wall planes and rooflines that are visible from the street. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Amanda McNutt, Brighton Corp. ii. In opposition: iii. Commenting: iv. Written testimony: Amanda McNutt, Brighton Corp.(in agreement with staff report conditions) v. Key Issue(s): Key Issue(s) of Discussion by Commission: None Commission Change(s) to Staff Recommendation: None Outstanding Issue(s) for City Council: None Written Testimony since Commission Hearing: None Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2024-0041, as presented in the staff report for the hearing date of December 10, 2024: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2024-0041, as presented during the hearing on December 10, 2024, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2024-0041 to the hearing date of \[date\] for the following reason(s): (You should state specific reason(s) for continuance.) h2 City Council Meeting December 10, 2024 Slide 1 h2 Agenda Item Numbers/Order: hoodc, 12/19/2006 Aerial MapFuture Land Use MapZoning Map Condition #1f which states:to the county large estate lots.8 zoning districts size) along the north boundary adjacent -Revise the plat map to show larger lots (RCondition #2c which states:This condition was also required by ACHD.the site to allow access to the existing 6 residential parcels located north of the site.Lane should remain within TarregaIf the applicant is unable to remove the private road, then iii.Lane will have access to Street Q.TarregaStreet Q can be stubbed to the north, in its proposed location, and that all 6 parcels who use Lane at the site’s north property line or provide written documentation that Tarregalocation of road, relocate the proposed location of stub street, Street Q, to align with the existing Prior to plan approval and ACHD’s signature on the final plat which would close the private ii.Lane.TarregaProvide written documentation allowing the closure of i.Lane: TarregaThe applicant shall provide the following regarding the closure of Provide an access easement or permanent rightrequired.as a private roadway, a road trust deposit for half the bridge construction should not be plan review process. If the City of Meridian approves the future stub street connection ; the actual amount of the road trust deposit will be determined during the requireda road trust deposit for half the bridge construction should be , public roadwayIf the future stub street connection is required by the City of Meridian to be a the stub street and bridge.submittal. Additional easements may be required to accommodate the construction of Submit a preliminary location for the stub street to ACHD for approval prior to plan crossing; the proposed location will be evaluated for constructability by ACHD staff. S1131336111). Locate the stub street to allow for the future construction of a bridge parcels (parcel No. S1131336156 or Willemanto provide access to one of the stub street to be constructed from either Street F, H, or K towards the Rawson Canal way easement to allow for a future -of- Future Land Use MapAerial MapZoning Map OffBlack Cat Rd.site Pathway along - Future Land Use MapAerial MapZoning Map W IDIAN� AGENDA ITEM ITEM TOPIC: Public Hearing Continued from November 19, 2024 for Skyranch (H-2024- 0022) by Laren Bailey, Conger Group, located near the NE Corner of S. Meridian Rd. and E. Lake Hazel Rd. Application Materials: https://bit.ly/H-2024-0022 A. Request: Annexation of 20.039 acres from RUT in Ada County to the R-15 zoning district. B. Request: Rezone of 24.53 acres of land from R-4 to R-15 zoning district. C. Request: Modified Development Agreement to create a new development agreement for the construction of the proposed single-family residential development. D. Request: Preliminary Plat consisting of 285 (284 new and 1 existing) and 36 commons lots on 43.82 acres in the proposed R-15 zoning district. PUBLIC HEARING SIGN IN SHEET DATE: December 10, 2024 ITEM # ON AGENDA: 7 PROJECT NAME: Skyranch (H-2024-0022) Your Full Name Your Full Address Representing I wish to testify (Please Print) HOA? (mark X if yes) If yes, please provide HOA name 44- L ArIVr 6-e- 9 4 5 7 8 9 10 11 12 13 14 COMMUNITY DEVELOPMENT C��fEPIDIAN*,, DEPARTMENT REPORT HEARING 11/19/2024 Legend DATE: I-L ® Project Location RUT TO: Mayor& City Council Area of Impact O Analysis R1 FROM: Linda Ritter,Associate Planner 208-884-5533 R 2 R-8 lritter@meridiancity.org " 7 APPLICANT: Laren Baily,Conger Group C-G R-15 C-C SUBJECT: H-2024-0022 FRR-- Skyranch AZ,RZ,PP and MDA R-4 LOCATION: Located in the S%2 of the SW 1/4of Section 31,Township 3N,Range 1E, RUT parcels: S1131336050, S1131336031, C-2"`A - S1131346925, S1131346935, S1131346941, S1131347001, S1131347101 I. PROJECT OVERVIEW A. Summary Annexation of 20.039-acres of land with R-15 zoning;rezoning of 24.53 acres of land from R-4 to R-15;modification of the existing development agreement to create a new one to develop the proposed single-family residential development and Preliminary Plat consisting of 285 building lots(284 new and 1 existing),28 common lots and 8 common drives on 43.82 acres of land zoned R-15. B. Issues/Waivers Applicant is proposing a single use development which is not consistent with the Mixed-Use Regional FLUM designation. The proposed development lacks key design elements required by the Comprehensive Plan such as: • Function integration • Outward-facing design • Physical integration and shared features Support for local services • Design integration,purposeful open space • Pedestrian connectivity and • Limited reliance on arterial roads The applicant is suggesting they utilize the property to the south as the commercial component of the mixed-use development,while their own proposed development would provide some of the residential units. However,the issue is that there are currently no conceptual plans illustrating City of Meridian I Department Report 1. Project Overview how these two properties would be integrated to create a cohesive mixed-use development. This lack of detailed planning makes it unclear how the two sites would work together to meet the requirements and function as a single,unified project. The applicant has the option of applying for a Comprehensive Plan Map amendment in order to develop the property as proposed. C. Recommendation Staff. Denial Planning Commission: Denial D. Decision Approved by City Council City of Meridian I Department Report I. Project Overview I1. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Vacant/Residential - Proposed Land Use(s) Residential - Existing Zoning R-4,RUT VII.A.2 Proposed Zoning R-15 Adopted FLUM Designation MU-RG,Med-High Density Residential VII.A.3 Table 2: Process Facts Description Details Preapplication Meeting date 5/28/2024 Neighborhood Meeting 5/28/2024 Site posting date 10/4/2024 Table 3: Community Metrics Agency/Element Description/Issue Reference Ada County Highway District IV.G • Comments Received Comments were not received prior to issuance of this staff - report • Commission Action Required No - • Access E. Lake Hazel Road - • Traffic Level of Service Better than"E" - ITD Comments Received Yes,Letter IV.I Meridian Public Works Wastewater 1 • Distance to Mainline Sewer available from the east along the future collector street • Impacts or Concerns No- Must provide stub to S 1131346650 Meridian Public Works Water • Distance to Mainline Water available at the site • Impacts or Concerns Yes o Only the first phase of the development can be constructed with a single connection to east.Before any additional phase are developed a second water connection is required. o Ensure no permanent structures(trees,bushes, buildings,carports,trash receptacle walls,fences, infiltration trenches,light poles,etc.)are built within the utility easement. o Engineer to verify if there is a well onsite.If a well is located on the site it must be abandoned per regulatory requirements and proof of abandonment must be provided to the City. o Each phase of the development will need to be modeled to verify minimum fire flow pressure is maintained -Locate meters and fire hydrants so they are at least 5' from trees or other permanent structure. School District(s) West Ada School District IVY • Capacity of Schools Mary McPherson Elementary—550 - Victory Middle School— 1,000 Mountain View High School—2,175 • Number of Students Enrolled Mary McPherson Elementary—494 Victory Middle School— 1,079 City of Meridian I Department Report II. Community Metrics Mountain View High School—2,512 Note: See City/Agency Comments and Conditions Section and public record for all department/agency comments received. Skyranch AZ,MDA,RZ,PP H-2024-0022 (copy this link into a separate browser). Figure 1: One-Mile Radius Existing Condition Metrics Reference Parcel:S1131336031 Date Retrieved:2024/10/17 Parcel Count Parcel Acreage Infill Indicator: 246 1,007 Surrounding Area 47% vot city 3fi8IRW ® City Limits ■ Not City Household Household& Population Growth Households 02020 Population Change:84.1°I° Population ■Growth (Household and Population Change since 2010 Decennial) 500 1,000 1,500 2,000 Use Types Residential Addresses All Addresses a% ■ Single-family 25% Multi-family ISO% 75% ® Commercial Preliminary Plats (last 5-years) Conditional Use Permit(last 5-years) Proposed Proposed Pending Pending Approved Approved 1000 2006 3000 0 0.5 1 1.5 ■ Single-family Multi-family City of Meridian I Department Report II. Community Metrics 2.00 500 Single-family y 01 1.50 (AResidential Parcel Diversity H 1.00 U 0 Parcel Count 0.50 L m Q.09 a Average Acres 0.00 0.00 16 0 R-2 R-4 8 R-15 Average Single-family Density by Zoning Average 15.00 Residential Net Density 111.49 10.00 5.00 06.18 6.93 0 2.6Q 0.00Q.aQ Dwelling Units I Acre R-2 R-4 R-8 R-15 Figure 3:ACHD Summary Metrics 0 S. Meridian Rd Existing Lanes © Planned Lanes m Existing Level of Service Notable r Comments Q (Primary roadway impact} Programmed IFYP Programmed CIP *Traffic counts are from October 2023. a E. Lake Hazel Rd Existing Lanes © Planned Lanes Existing Level of Service INV Notable r Comments Q (Primary roadway impact) Programmed IFYP im Programmed CIP *E.Lake Hazel Road is currently under construction and is being widen to S lanes from S.Meridian Road to S.Apex Avenue. The level of service listed above is for the existing 2-1ane road. Traffic counts are from June 2018. Figure 4: Service Impact Summary ImpactService . . ls Ready Marginal Caution ocye 2��t °°a Fite q �a a��'•� �_0 ,e �rq Qa Notes: See VIII.Additional Notes&Details for Staff Report Maps,Tables,and Charts. City of Meridian I Department Report II. Community Metrics III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview The Future Land Use Map(FLUM)designates the area proposed to be rezoned as "Mixed-Use Regional," which is intended to encourage a balanced blend of employment opportunities,retail,residential dwellings, and public uses,particularly in areas near major arterial intersections. This designation supports a diverse and integrated community where residents can live,work,and shop without needing to travel far. The area being annexed is designated as Medium Density High Residential. This designation allows for a mix of dwelling types including townhouses,condominiums,and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high-quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and a project identity. However,the applicant's current proposal is limited to single-family residential development, occupying the majority of the mixed-use designation area, and with no internal vehicle or pedestrian connectivity between the areas,which does not align with the intent of the comprehensive plan for the area. By focusing solely on an inward facing single-family home development,the proposal fails to meet the goal of creating a mixed-use environment that would foster a vibrant, self-sustaining community with neighborhood supportive uses, employment and/or retail options nearby. This lack of compliance with the comprehensive plan could raise concerns about whether the development will contribute to traffic issues, support a balanced community, or meet long-term growth objectives. For mixed-use developments to be consistent with the plan,they need to demonstrate the following elements,which the current proposal lacks: I. Functional Integration: Developments must show that even undeveloped parts of the area can be functionally integrated, either immediately or conceptually. The project should prove that all planned components can work together cohesively. Local connectivity is required to limit local trip impacts to the regional network,both for traditional single-family homes and in mixed-use areas. The current proposal lacks such connectivity and is located near a major regional intersection planned for expansion to seven lanes with additional access restrictions.Although the developer claims the proposal integrates with the surrounding commercial areas, no conceptual plans have been provided to support this claim. 2. Outward-Facing Design: The development should not be insular or turn its back on neighboring properties or streets. Instead, it should engage with its surroundings,promoting interaction with adjacent areas and developments. The planned development does not setup or support any future physical, visual connectivity with the remainder of the mixed-use area. 3. Physical Integration and Shared Features: There should be tangible connections between different parts of the development, such as shared amenities,walkways, or spaces. This physical integration supports local connectivity,making the area feel cohesive and accessible. City of Meridian I Department Report III. Staff Analysis 4. Support for Local Services: Developments must intentionally create opportunities for local services such as office,gyms,retail, employment, or public uses. The current single-use proposal fails to support this objective, as it does not include any local services within the development. 5. Design Integration: There should be visual corridors or clear lines of sight connecting points of interest throughout the development. This creates a sense of openness and visual connectivity, making it easier for residents and visitors to navigate the space. The proposed development, however, is essentially isolated and does not provide connections to the property to the south. It is presented as a single-use development without the commercial component required by the Comprehensive Plan. 6. Purposeful Open Space: Open spaces should not be incidental but purposefully designed to enhance connectivity and functional integration. They should serve as common areas that bring people together and provide opportunities for interaction. The open space provided is solely for the purpose of the single-family residents and is not designed to integrate. The open space was not designed to integrate with commercial. 7. Pedestrian Connectivity: Pedestrian pathways and connectivity must be prioritized. Mixed-use areas should encourage walkability, allowing residents to move easily between homes, services, and public spaces without relying on vehicles. Pedestrian connectivity is crucial in mixed-use developments to encourage walkability. The absence of such connectivity in this proposal would force residents to walk along busy arterial roads to reach services and public spaces or depend on vehicles to access them Further UDC II- 3B-9 requires pedestrian connections between residential and commercial areas. 8. Limited Reliance on Arterial Roads: Vehicle connectivity should be designed so that local traffic does not depend entirely on arterial roads. Instead, developments should incorporate internal street systems that distribute traffic more effectively within the area. Staff and the Ada County Highway District(ACHD) are concerned that the short entrance road into the development could cause traffic backups along E. Lake Hazel Road.Additionally, the proposal lacks connectivity to commercial areas without requiring residents to cross a major arterial road, effectively isolating the development as a single-use area. The applicant indicates that residential uses will comprise between 10%and 30%of the development area, with gross densities ranging from six(6) to forty(40) units per acre within the residential portion. The proposed Skyranch Neighborhood in the Mixed-Use Residential(MU-RG) area would occupy 11%of the 219 acres,providing a density of 6.5 units per acre, aligning with the Comprehensive Plan's vision. However, the applicant did not account for the Comprehensive Plan's requirement that mixed-use areas bisected by an arterial or highway are considered separate, independent areas for use and design integration, and will be evaluated as such.As a result, the applicant's approach of using theirproperty as a single-use area does not align with the intent of the Comprehensive Plan for mixed-use development. It should also be noted that there are no discrete office or commercial areas left for development in south Meridian. All of these future uses now or later(with more roof tops)are intended to be provided within mixed use areas. The proposed project disproportionately impacts the ability for future services to be provided to local residents. Staff very regularly have trouble finding places for many of these users outside of industrial areas as they are not preserved for within the intended mixed-use areas. The area preserved for non-residential uses and the access and connectivity to these future uses fall well short of the text and policies of the Comprehensive Plan. Given these requirements,the current proposal for predominantly and disproportionately large single- family residential development does not meet the intent of the mixed-use designation. The developer City of Meridian I Department Report 111. Staff Analysis would need to revise the project to introduce more uses, foster greater physical and functional integration, and prioritize connectivity for both pedestrians and vehicles in order to comply with the Comprehensive Plan or submit for a Comprehensive Map Amendment to move forward with the plan as submitted. Examples of an integrated mixed-use development below are Bown Crossing,Boise and Bethany Village, Oregon. 1 I 1 C'. 1 1 1 - �i 1 1 11 111 9 11 1 rr LEGEND 1. Points of Interest Primary Local Corridor (Visual and Physical) Secondary Local _ r, • Corridor(Visual end Physical) Ar City of Meridian Department Report III. Staff Analysis Building modulation with --- Shared additional outdoor spaces Outdoor space r ---' Mufti-story _ structures _ --_-}F Eastsid.__ YL Y _ LLI •��,..�`�_ __ _- -- f�,�-ml T� � � _may � � ��� 1•L' rs �— Landscaped Medians Pedestrian scale _—. architecture and features ■ On-street Parking Street Furnishings = i } Connected f .--fir a• r _ +ic ''' � „� lY i �, Amenities j Commercial Anchor r Backage Road Hold the Corners I ,1s Central Commons I Street View - /4 � Reference , LoC.t10 Local"Main Street' Dedicated Pedestrian ' air' tyofnorl residential Connectivity building types Secondary Tier Commercial (e.g.-day cares,karate ' Essential studios,spa,etc.) Services (e.g.-grocer) Y` , ,. , ® E 1 1 ! 1 1 1 Ag 1 1 1 1 1 1 1 1 1 Per the Comprehensive Plan `In developing the Comprehensive Plan, the City has typically designated Mixed-Use in areas of higher visibility(such as along arterial roadways). These Mixed-Use areas identified on the Future Land Use Map vary in size, intensity(both residential and commercial), and consider the visibility of the planned transportation network, number of residences planned within mixed use designation service areas, and location relevant to other commercial opportunities. The locations are intended to provide Meridian residents with a variety of opportunities for housing, leisure, activity, and commerce.Attractive and convenient prioritized elements such as multiuse pathways are paramount to functionally reducing impacts to the transportation network through proximity and density of services. Contiguous Mixed-Use identified areas that are bisected by an arterial or highway are considered separate and independent areas for use and desi,-n integration and will be evaluated independently of each other." Again, the applicant's proposal does not meet the intent of the Comprehensive Plan for mixed-use development as it does not provide a mix of uses. Table 4: Proiect Overview Description Details History AZ-H-2015-0019,DA Inst#2016-007088 Phasing Plan 6 phases Residential Units 284 detached single-family residents i Open Space 7.49 acres/17.1%/0.72 non-qualifying Amenities Required: 9/Proposed: 30 - Physical Features Rawson Lateral Acreage 43.82 Lots 284 Buildable Lots/28 Common Lots/6 Common Drives Density _ = 6.50 dwelling units per acre City of Meridian Department Report III. Staff Analysis B. History In 2015, the City, at the request/consent of the property owners, annexed approximately 1,322 acres of land with the R-4, R-8, R-1 S and C-G zoning districts. It was envisioned that some of the subject properties will seek re-zoning consistent with the Future Land Use Map (FLUM) designations in the future.At the time, no development was proposed with the subject annexation request and therefore a vast majority of the property(1,241 acres) was proposed to be annexed as R-4.All of the subject property owners signed a Development Agreement(DA) that was executed upon approval. Within each DA is a requirement that any proposed development plan be reviewed and approved as an amendment to the executed Development Agreement. Upon development/re-development of all these properties in the future, adherence to the characteristics of their respective land use designation described above will be required. During the annexation properties were assigned zoning districts as placeholders until the property owner came in to develop the property. C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): The current use of the property is agricultural with one (1) residential properties existing. The existing structure will remain but will be required to hook up to the city's water and sewer system. The existing well and septic system will be abandoned as required. 2. Proposed Use Analysis (UDC 11-2): The applicant is proposing single-family detached dwellings which are listed as a principal permitted use in the R-1 S zoning districts in UDC Table 11-2A-2. The future land use map identifies this area as medium-high density. This designation allows for dwelling units at gross densities of eight(8) to twelve(12) dwelling units per acre. Per UDC 11-2A-7, R-1 S is considered Medium High Density. Per the Meridian Comprehensive Plan, this designation allows for a mix of dwelling types including townhouses, condominiums, and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high-quality architectural design and materials and thoughtful site design to ensure quality ofplace and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and a project identity. The proposal covers forty-three(43) acres, of which twenty-four(24) acres are designated as Mixed-Use Regional under the Future Land Use Map (FLUM). However, the current design proposes a single-use development of single family detached residential homes across the site. This approach disregards the Mixed-Use Regional designation, which is intended to promote a blend of residential, commercial, and public uses, rather than focusing solely on one type of development. By limiting the development to single-family homes, the proposal fails to meet the objectives of the Mixed-Use Regional designation, which aims to create dynamic, interconnected communities where residents can live, work, and access services in the same area. This mixed-use concept encourages economic growth, reduces reliance on external roadways, and supports walkability and community cohesion. Comprehensive Plan policy 3.06.02B encourage and support mixed-use areas that provide the benefits of being able to live, shop, dine,play, and work in close proximity, thereby reducing vehicle trips, and enhancing overall livability and sustainability. City of Meridian I Department Report III. Staff Analysis To comply with the Comprehensive Plan, the applicant needs to redesign the proposal and incorporate a mix of housing types (e.g., multi family units), local services (retail or office spaces), and public amenities (parks,plazas) within the Twenty-four(24) acres of the Mixed- Use Regional area. This would not only align with the FL UM designation but also enhance the functionality and integration of the development with the surrounding area. Staff recommends that the applicant provide a mix of dwelling types within the residential area such as single family attached or townhomes within Block 8(lots 2-17 and lots 19-34) and Block 9(lots 2-17 and lots 19-34) of the proposed development as allowed by the Comprehensive Plan within the R-15 zoning district. 3. Dimensional Standards (UDC 11-2): The preliminary plat and future development are required to comply with the dimensional standards listed in UDC Table 11-2A-7 and 11-213-1 Commercial District for the Mixed-Use Regional and the R-15 zoning districts. The proposed lots and public streets for the R-15 zoning district appear to meet UDC dimensional standards per the submitted preliminary plat. However, the proposal does not comply with Mixed-Use Regional designation. As mentioned above, the applicant needs to redesign the proposal to comply with the Comprehensive Plan. Eight(8) common driveways are proposed with this subdivision. The applicant has provided common drive exhibits which demonstrate no more than three(3) units are served whereas a maximum of 4 units are allowed. The common driveway meets the minimum width of twenty (20)feet and does not exceed the maximum length of one hundred and fifty(150)feet. Solid fencing adjacent to common driveways is prohibited, unless separated by a minimum five (5) foot wide landscaped buffer. D. Design Standards Analysis The proposed plat and subsequent development are required to comply with the dimensional standards listed in I I-2A-7 for the R-15 zoning district. Stafffinds that while the proposed lots comply with the dimensional standards for the R-15 zoning district, they do not meet the intent of the mixed-use designation due to the single-use nature of the proposal. Some block lengths exceed the 750 foot requirement and will necessitate a waiver from the Council. Additionally, the existing house that will remain as part of the proposed development abuts two streets, which is prohibited by the Unified Development Code(UDC). Furthermore, the lots to the north do not transition to align with the large estate-style lots zoned RUT within Ada County, which have a Future Land Use Map (FL UM) designation of Low Density Residential(LDR). Therefore, the applicant needs to revise their plat map to address the identified issues and demonstrate the necessary corrections. 1. Structure and Site Design Standards (Comp Plan 3.07.00, Comp Plan 3.07.01A, UDC 11-3A- 19): The current use of the property is agricultural with two (2)residential properties existing. The 6285 S. Tarrega Lane house will remain and potentially redevelop at a later date. The structures at 520 E. Lake Hazel Road will be removed and existing wells and septic systems will be abandoned as required. Per UDC 11-6C-3A.1, through properties are prohibited except where it is shown that unusual topography or other conditions make it impossible to meet this requirement. Through properties shall be limited to one(1)street access on one (I)frontage, designated by a note on the final plat. The applicant needs to revise the plat to remove one of the frontage roads for Lot 40, Block 5. City of Meridian I Department Report III. Staff Analysis Comprehensive Plan policy 3.07.0 encourages compatible uses and site design to minimize conflicts and maximize use of land. Comprehensive Plan policy 3.07.OIA requires all new development to create a site design compatible with surrounding uses through buffering, screening, transitional densities, and other best site design practices. 2. Qualified Open Space &Amenities (Comp Plan 2.02.00, Comp Plan 2.02.01B, UDC 11-3G): Based on the standards in UDC Table 11-3G-3, a minimum of 15% (or 12.05-acres) of qualified open space is required to be provided within the development. An open space exhibit was submitted as shown in Section VIT F, that depicts 17.1% (or 7.49-acres) of open space that meets the required quality and qualified open space standards. Based on the standards in UDC 11-3G-4A, a minimum of nine (9) amenity points are required to be provided. The amenities proposed are a park with a community pool,play structure, seating benches, climbing dome, swing set; two (2)pickleball courts; dog park with waste station and sitting benches; and pathways. All common open space areas are required to be landscaped with one deciduous shade tree for every 5,000 square feet of area and include a variety of trees, shrubs, lawn or other vegetative groundcover per UDC 11-3G-5B.3. Although the applicant is proposing a berm, landscaping and fencing around the sports court, stafffeels the location would be better if relocated to Lot I Block 10 or Lot 1 Block 7 away from the primary entrance to the subdivision which is supported by the Comprehensive Plan polices below. Comprehensive Plan policy 2.02.00 requires the applicant to plan for safe, attractive, and well-maintained neighborhoods that have ample open space, and generous amenities that provide varied lifestyle choices. Comprehensive Plan policy 2.02.0IB requires the applicant to evaluate open space and amenity requirements for consistency with community needs and values. 3. Landscaping (UDC 11-3B): i. Landscape buffers along streets UDC 11-2A-6 requires a thirty-five (35)foot wide buffer along entryway corridors (N. Meridian Road and twenty-five (25)foot wide buffers are required along arterial roads (E. Lake Hazel Road). A twenty(20)foot wide buffer along all collectors is required. ii. Tree preservation Per UDC 11-3B-10,the applicant shall preserve existing trees four-inch caliper or greater from destruction during the development. Mitigation shall be required for all existing trees four-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of one hundred(100)percent replacement(Example: Two(2)ten-inch caliper trees removed may be mitigated with four 5-inch caliper trees, five(5)four-inch caliper trees, or seven(7)three-inch caliper trees).Deciduous specimen trees four-inch caliper or greater may count double towards total calipers lost,when planted at entryways,within common open space, and when used as focal elements in landscape design. The applicant shall add a mitigation section to the landscape plan for trees meeting the criteria above that are removed. iii. Storm integration Per UDC 11-3B-11,the applicant shall meet the intent to improve water quality and provide a natural, effective form of flood and water pollution control through the integration of vegetated,well designed stormwater filtration swales and other green City of Meridian I Department Report III. Staff Analysis stormwater facilities into required landscape areas,where topography and hydrologic features allow if part of the development. Development will be required to meet UDC 11-3B-11 for stormwater integration. iv. Pathway landscaping Landscaping for pathways shall meet the requirements outlined in UDC 11-3B-12. 4. Parking (UDC 11-3C): Off-street parking is required to be provided for each home based on the total number of bedrooms per unit as set forth in UDC Table 11-3C-6. On-street parking is also available on the proposed streets. i. Residential parking analysis The proposal will be required to meet the standards.for parking as setforth in UDC H- 3C-6. 5. Building Elevations (Comp Plan 2.01.01 C,Architectural Standards Manual): Four(4) conceptual building elevations were submitted for the proposed subdivision as shown in Exhibit VII.I. The applicant states the homes in the Skyranch Neighborhood will include 284 homes with a mix of different product types, two-story and single-story detached single-family homes. Buildings shall be designed with elevations that create interest through the use of broken planes, windows, and fenestrations that produce a rhythm of materials and patterns. Design review is not required for single-family detached structures. However, because the rear and/or sides of homes facing E. Lake Hazel Road will be highly visible, Staff recommends a DA provision requiring those elevations incorporate articulation through changes in two or more of the following: modulation (e.g.projections, recesses, step-backs,pop-outs), bays, banding,porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from adjacent public streets. Single-story homes are exempt from this requirement. Design review is required for single-family attached and townhomes. Design review will have to meet the requirements outlined in the City's Architectural Standards Manual. Comprehensive Plan policy 2.01.01 C encourages the applicants to maintain a range of residential land use designations that allow diverse lot sizes, housing types, and densities. To support this policy staff recommends the applicant provide additional housing options (i.e. townhomes, single family attached) in the development. 6. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11- 3A-7. 7. Parkways (Comp Plan 3.07.01 C, UDC 11-3A-17): Comprehensive Plan policy 3.07.01 C requires appropriate landscaping, buffers, and noise mitigation with new development along transportation corridors (setback, vegetation, low walls, berms, etc). Per the UDC the minimum width of parkways planted with Class II trees shall be eight(8) feet. The width can be measured from the back of curb where there is no likely expansion of the street section within the right-of-way;the parkway width shall exclude the width of the sidewalk. Class II trees are the preferred parkway trees. The applicant is proposing parkways along the entrance to Street A, Street F, Street N and Street P of the subdivision. City of Meridian I Department Report III. Staff Analysis E. Transportation Analysis 1. Access (Comp Plan 6.01.02B, UDC 11-3A-3, UDC 11-3H-4): Per UDC 11-3A-3,the intent of these standards is to improve safety by combining and/or limiting access points to collector and arterial streets and ensuring that motorists can safely enter all streets unless waived by City Council. Comprehensive Plan policy 6.01.02B requires the reduction in the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads, and promoting local and collector street connectivity. Access to the property is proposed from E. Lake Hazel Road. Per the Idaho Transportation Department, no direct access to the State Highway System is approved. Due to the type and proximity of this development to SH-69, ITD is requesting a Traffic Impact Study(TIS)for the proposed development. Access is also proposed from the east side of the property via the future collector road. As the property is within close proximity to SH-69, the applicant will be required to provide noise abatement per UDC 11-3H-4D. Noise abatement could include but not limited to a berm or a berm and wall combination to help reduce the traffic noise. Staff has concerns about the length of the entrance off of E. Lake Hazel Road. The potential for traffic to backup when trying to access the site is greater with the short distance. 2. Pathways (Comp Plan 3.07.02A, Comp Plan 4.04.OIA, UDC 11-3A-8): All pathways should be constructed in accord with the standards listed in UDC 11-3A-8. Pedestrian connectivity is crucial in mixed-use developments to encourage walkability. The absence of such connectivity in this proposal would force residents to walk along busy arterial roads to reach services and public spaces or depend on vehicles to access them Further UDC 11-3B-9 requires pedestrian connections between residential and commercial areas. The only pathway required for this development is along S. Meridian Road. Other pedestrian connectivity is limited except along the arterial roads which does not meet the Comprehensive Plan policies list below. Comprehensive Plan policy 3.07.02A requires pedestrian circulation plans to ensure safety and convenient access across large commercial and mixed-use developments. Comprehensive Plan policy 4.04.OIA ensure that new development and subdivisions connect to the pathway system. 3. Sidewalks (UDC 11-3A-17): All sidewalks constructed as part of this proposal are required to comply with the standards listed in UDC 11-3A-17. 4. Private Streets (UDC 11-3F-4): There are no private streets proposed for this development. 5. Subdivision Regulations (UDC 11-6): i. Dead end streets No streets or series of streets that ends in a cul-de-sac or a dead end shall be longer than five hundred(500)feet except as allowed in subsection(b)of this section. The City Council may approve a dead-end street up to seven hundred fifty(750)feet in length where an emergency access is proposed; or where there is a physical barrier such as a steep slope,railroad tracks,an arterial roadway, or a large waterway that prevents or City of Meridian I Department Report III. Staff Analysis makes impractical extension; and where a pedestrian connection is provided from the street to an adjacent existing or planned pedestrian facility. Cul-de-sac streets may serve a maximum of thirty(30) dwelling units. The applicant is proposing a cul-de-sac that exceeds the maximum five hundred(500) feet in length. The applicant needs to request a waiver from counsel for exceeding the maximum length for dead end streets. ii. Common driveways Per UDC 11-6C-3D, common driveways shall serve a maximum of four(4) dwelling units. In no case shall more than three(3)dwelling units be located on one(1) side of the driveway. The applicant is proposing six(6) common driveways that meet the dimensional requirements as outlined in the UDC. iii. Block face UDC 11-6C-3-regulates block lengths for residential subdivisions. Staff has reviewed the submitted plat for conformance with these regulations. The intent of this section of code is to ensure block lengths do not exceed 750 ft, although there is the allowance of an increase in block length to 1,000 feet if a pedestrian connection is provided. In no case shall a block face exceed one thousand two hundred(1,200)feet,unless waived by the City Council. It appears that some of the block lengths exceed the 750 feet. The applicant did not submit a revised block face length exhibit for review as requested. F. Services Analysis 1. Waterways (Comp Plan 4.05.OID, UDC 11-3A-6): Per UDC 11-3A-6, requires limiting the tiling and piping of natural waterways, including, but not limited to, ditches, canals, laterals, sloughs and drains where public safety is not a concern as well as improve,protect and incorporate creek corridors (Five Mile, Eight Mile, Nine Mile, Ten Mile, South Slough and Jackson and Evan Drains) as an amenity in all residential, commercial and industrial designs. When piping and fencing is proposed, the standards outlined in UDC 11-3A-6B shall apply. The applicant needs to request a waiver from City Council to keep the canal open. Comprehensive Plan policy 4.05.OID requires improving and protecting creeks and other natural waterways throughout commercial, industrial, and residential areas. 2. Pressurized Irrigation(UDC 11-3A-15): The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(UDC 11-3B-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single- point connection to the culinary water system shall be required. If a single point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 3. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments by the City's adopted standards, specifications, and ordinances. Design and construction shall follow best management practices as adopted by the City as outlined in UDC 11-3A-18. Storm drainage will be proposed with a future Certificate of Zoning Compliance application and shall be constructed to City and ACHD design criteria. City of Meridian I Department Report III. Staff Analysis 4. Utilities (Comp Plan 3.03.03G, UDC 11-3A-21): Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development.All utilities are available to the site. Water main,fire hydrant and water service require a twenty foot(20) wide easement that extends ten (10)feet past the end of main, hydrant, or water meter. No permanent structures, including trees are allowed inside the easement. Comprehensive Plan policy 3.03.03G require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks, water and sewer utilities. IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division 1. A new Development Agreement(DA)is required as a provision of annexation and rezone of this property. Prior to approval of the annexation and rezone ordinance, a DA shall be entered into between the City of Meridian,the property owner(s)at the time of annexation and rezone ordinance adoption, and the developer. Currently, a fee of$303. 00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, inco orate the following provisions: a. The current use of the property is agricultural with one(1)residential property existing existing structure will remain but will be required to hook up to the city's water and sewer system at the time of final plat for that phase. The existing well and septic system will be abandoned at that time as required. b. Future development of this site shall be consistent with the preliminary plat,phasing Ian landscape plan, qualified open space, and qualified site amenities(i.e.,a 5,000+s.f. children's playground with a play structure, swings, climbing rocks, a climbing dome, seating benches. within a safe fenced area,two pickleball courts, a pool with changing facilities and restrooms, and a fenced dog park), and conceptual building elevations included in Section VIII as proposed,and the provisions contained herein. c. The rear and/or side of structures on lots that face S.Meridian Road(i.e.,Lots 24-40,Block 6) and the new collector Road(Sublimity Way) (i.e..Lots 2-6,Block 1,and 2-5 and 7. Block 2) and E. Lake Hazel Road(i.e.,Lots 8-19 and 21-32,Block 1) shall incomorate articulation through changes in two or more of the following: modulation(e.g.,pro'ect recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types.or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single story structures are exempt from this requirement. Requires Planning Approval prior to issuance of building permits. d. The applicant shall be allowed to only develop one phase per year with a residential building lot total of forty(40)lots in any such phase. The foregoing limitation may be increased by up to ten(10)lots at the Community Development Director's discretion. e. Future development of the site shall comply with the ordinances in effect at the time of development. £ The applicant shall provide the following regarding the closure of Tarrega Lane. i. Provide written documentation allowing the closure of Tarrega Lane. ii. Prior to plan approval and ACHD's signature on the fmal plat which would close the private road,relocate the proposed location of stub street, Street O,to align with the City of Meridian I Department Report IV. City/Agency Comments &Conditions existing location of Tarrega Lane at the site's north property line or provide written documentation that Street O can be stubbed to the north,in its proposed location,and that all 6 parcels who use Tarrega Lane will have access to Street-Q. iii. If the applicant is unable to remove the private road,then Tarrega Lane should remain within the site to allow access to the existing 6 residential parcels located north of the site. 2. The final plat shall include the following revisions: a. Include a note prohibiting direct access via S.Meridian Road,E. Lake Hazel Road.and Sublimity Way. b. All utility easements reflected on the utility plan shall be included on the final plat. c. Revise the plat map to show larger lots (R-8 zoning districts size) along the north boundary adjacent to the county larize estate lots. d. All pathways and micro pathways shall be within a separate common lot or easement as required per UDC 11-3A-8. e. Access to Lot 40,Block 5 shall be restricted to either Street H or Street O. No access shall be allowed to and from the other street until the property redevelops. This shall be added as a note on the plat. f. Access for the six(6)homes utilizingTarrega Lane shall remain open until adequate access has been provided. 3. The development shall comply with standards and installation for landscaping as set forth in UDC 11-3B-5 and maintenance thereof as set forth in UDC 11-313-13. 4. The revised landscape plan shall include the following: a. A mitigation section to the landscape plan for trees meeting the criteria above that are removed. 5. The development shall comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,including but not limited to driveways,easements,blocks, street buffers, and mailbox placement. Council granted a block length waiver for Street F as it exceeded seven hundred and fifty(750) feet in length. Traffic calming is required as the block length is in excess of one thousand(1,000) feet. 6. The applicant shall comply with the open space exhibit approved as part of this plat application that depicts 17.1%(or 7.49-acres) of qualified open space and exceeds the required amenity o> 7. A 14-foot-wide public use easement for all multi-use pathways (Meridian and Lake Hazel Roads. as applicable) shall be submitted to the Planning Division prior to submittal for City Engineer' s signature on the final plat(s). 8. Pathway and adjoining fencings and landscaping shall be constructed consistent with the standards as set forth in UDC 11-3A-7A7. 11-3A-8 and 11-313-12C. 9. The proposed plat and subsequent development are required to comfy with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 zoning district. 10. The common driveway shall be designed and constructed per the standards listed in UDC I I-6C- 3D. Solid fencing adjacent to common driveways is prohibited,unless separated by a minimum five(5) foot wide landscape buffer. 11. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for any common driveway;which shall include a requirement for maintenance of a paved surface capable City of Meridian I Department Report IV. City/Agency Comments &Conditions of supporting fire vehicles and equipment. This may be accomplished through depiction of the easement on the face of the final plat and an accompanying note. If a separate easement is recorded,a copy shall be submitted to the Planning Division with the final plat when the final plat is submitted for City Engineer signature. 12. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for single-family detached dwellings based on the number of bedrooms per unit. 13. The applicant shall construct all proposed fencing and/or any fencing required by the UDC. consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B. as applicable. 14. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-313-5.UDC 11-313-13 and UDC 11-313-14. 15. A Certificate of Zoning Compliance and Design Review application shall be submitted and approved for the proposed pool area prior to submittal of a building permit application. The design of the site and structures shall comply with the standards listed in UDC 11-3A-19 and the design standards listed in the Architectural Standards Manual. 16. The Applicant shall comply with all ACHD conditions of approval. 17. Staff's failure to cite all relevant code sections or conditions does not relieve the Applicant of responsibility for compliance. 18. Approval of a preliminary plat shall become null and void if the applicant fails to obtain the city engineer's signature on the first final plat within two(2)years of the approval of the preliminary plat.Upon written request and filing by the applicant prior to the termination of the period in accord with subsections(A)and(B)of UDC 11-6B-7. The director may authorize a single extension of time to obtain the city engineer' s signature on the final Plat not to exceed two (2) years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of this title. B. Meridian Public Works See public record(copy the link into a separate browser) https:llweblink.meridiancioy.orglWebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit X C. Meridian Park's Department See public record(copy the link into a separate browser) https://weblink.meridiancity.org/WebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit X D. Irrigation Districts 1. Nampa&Meridian Irrigation District See public record(copy the link into a separate browser) https://weblink.meridiancity.org/WebLink/Browse.aspx?id=351919&dbid=0&repo=Meridia Lclu 2. Boise Project Board of Control See public record(copy the link into a separate browser) https:llweblink.meridianciU.oLvlWebLink/Browse.aspx?id=351919&dbid=0&repo=Meridia nCi City of Meridian I Department Report IV. City/Agency Comments &Conditions E. Idaho Department of Environmental Quality(DEQ) See public record(copy the link into a separate browser) https://weblink.meridiancity.orz/WebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit Y F. West Ada School District(WASD) or Other District/School See public record(copy the link into a separate browser) hggs://weblink.meridianciV.org/WebLink/Browse.aspx?id=351919&dbid=0&repo=Meridian Cit Y G. Ada County Development See public record(copy the link into a separate browser) https://weblink.meridiancity.orz/WebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit Y H. Ada County Highway District(ACHD) Staff report issued prior to final ACHD report was submitted to the City. https://weblink.meridianciU.org/WebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit Y I. Idaho Transportation Department(ITD) See public record(copy the link into a separate browser) https://weblink.meridiancity.orglWebLink/Browse.aspx?id=351919&dbid=0&repo=MeridianCit Y V. FINDINGS A. Annexation and/or Rezone(UDC 11-513-3E) Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: I. The map amendment complies with the applicable provisions of the comprehensive plan; Council finds the Applicant's request to annex and rezone the subject property to R-15 zone meets the `general intent"of the Comprehensive Plan for the Mixed-Use Regional(MU-RG) designation and the requirements outlined in the UDC code based on the unique site constraints, access limitations on Meridian Road and the existing Rawson Canal. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Council finds the map amendment complies with the R-15 district regulations. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Council finds the proposed map amendment will not be detrimental to public health, safety, and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Council finds City services are available to be provided to this development. City of Meridian I Department Report V. Findings 5. The annexation(as applicable)is in the best interest of city. Commission finds the annexation and rezone is in the best interest of the City because the proposed development provides housing options in an area immediately adjacent to currently proposed and anticipated future commercial development, with pedestrian and transportation facilities already provided. B. Preliminary Plat and Short Plat(UDC-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat,the decision-making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; For the reasons set forth in connection with the annexation and rezone findings, City Council finds the proposed plat is generally in conformance with the comprehensive plan and consistent with the UDC. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Council finds the proposed plat is in substantial conformance with scheduled public improvements in accord with the City's Capital Improvement Program. 4. There is public financial capability of supporting services for the proposed development; Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and Council finds the proposed map amendment would not be detrimental to the public health, safety and welfare. 6. The development preserves significant natural, scenic or historic features. Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. VI. ACTION A. Staff: Staff is recommending denial of the project because the current proposal does not align with the intent of the comprehensive plan for the area. The proposal is limited to single-family residential development, occupying the majority of the mixed-use designation area, and with no internal vehicle or pedestrian connectivity between the areas,which by focusing solely on an inward facing single-family home development,the proposal fails to meet the goal of creating a mixed- use environment that would foster a vibrant, self-sustaining community with neighborhood supportive uses, employment and/or retail options nearby. This lack of compliance with the comprehensive plan could raise concerns about whether the development will contribute to traffic issues, support a balanced community, or meet long-term growth objectives. In order to develop the property as proposed,the applicant has the option of continuing the hearing and applying for a Comprehensive Plan Map Amendment before the December 15t'deadline. City of Meridian I Department Report VI. Action B. Commission: The Meridian Planning&Zoning Commission heard these items on October 17, 204. At the public hearing,the Commission moved to recommend denial of the subject annexation,rezone and preliminaa plat requests. 1. Summary of Commission public hearing_ a. In favor: Hethe Clark,representing applicant b. In opposition:None c. Commenting: Hethe Clark,on behalf of the applicant d. Written testimony:None e. Staff presenting application: Linda Ritter f. Other Staff commenting on application: Bill Parsons 2. Key issue(s) testimony a. None 3. key issue(s)of discussion by Commission: a. A lack of mixed-use and compliant with the spirit of the Comprehensive Plan. Limited connectivity-limited interconnectivity. Limited transition from adjacent properties and pedestrian safety concerns. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. None C. City Council: The Meridian City Council heard these items on November 19,2024. At the public hearing.the Council moved to approve the subject rezone, annexation and preliminary plat requests. 1. Summary of the City Council public hearing: a. In favor: Hethe Clark,representing the applicant b. In opposition:None c. Commenting: Sean Lanahan,Brian White, Carson White d. Written testimony:None e. Staff presenting application: f. Other Staff commenting on application:None 2. Key issue(s)of public testimony_ : a. None 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. None City of Meridian I Department Report VI. Action ' 1 1 Locationct of Impact 0 Analysis .a7 s P 4�- • , - _ LAKE HAZE!Legend • ,• Z r�—■ Project LocationAnalysis LLI �■ Area of Impact ■ RUT �r ■- ••111111�I L�pHI � �� 111111111111:- ■ ■■� :11111»1»17�= 7�� ,1�,� r Illllil p i - �UC! LM1:J `1111� • LAKE HAZELRE - 11111 IIIIIF S 11111 IIIIIL _ III 1111"� 3. Future Land Use Legend * MU-C Project Location D Area of Impact -_ Low Density Residential O Analysis am Ilium Density . Residential --------- -High Density MU-1R f Residential I D ,Med-High Density Residential. 4. Planned Development Map Legend rt Project Location Area of Impact --- __ -1_' City Limits ; Planned Parcels � u O Analysis ® ILILJ I � I � I r I ' F D� r 1 , r I City of Meridian Department Report VII. Exhibits 5. Map Notes [Kearby Recent Preliminary Plats(within last 5-years) H-2021-0020 H-2023-0041 Nearby Recent Conditional Use Permits within last 5-years) H-2020-0009 H-2020-0057 H-2020-0117 H-2021-0021 H-2021-0036 H-2021-0087 H- 2020-0056 H-2019-0097 H-2022-0050 H-2023-0041 H-2024-0014 City of Meridian I Department Report VII. Exhibits B. Subject Site Photos r a. r '5 City of Meridian Department Report VII. Exhibits it •a City of Meridian Department Report VII. Exhibits 5 k f �+ City of Meridian Department Report VII. Exhibits C. Service Accessibility Report PARCEL S1131336031 SERVICE ACCESSIBILITY Overall Score: 19 8th Percentile Description Location In City Limits REEK Extension Sewer Trunkshed mains 500-2,000 ft. from parcel YELLOIV Floodplain Either not within the 10C yrfloodplain or > 2 acres GREEN r Emergency Services Fire Response time < 5 min. GREEN Emergency Services Police Meets response time goals some of the time YELLOIV Pathways Within 1/4 mile of future pathways YELLOIV Transit Not within 1/4 of current or future transit route M Arterial Road Buildout Status Ultimate configuration (#of lanes in master streets YELLOW plan) > existing (4 of lanes) & road IS in 5 yr work plan School Walking Proximity From 1/2 to 1 mile walking YELLOIV School Drivability Not within 2 miles driving of existing orfuture school IRED Either a Regional Park within 1 mile OR a Community Park Walkability Park within 1/2 mile OR a Neighborhood Park within GREEN 1/4 mile walking City of Meridian I Department Report VII. Exhibits A Preliminary Plat(date: 5/22/2024) ! )!I PFEUN INAWP rFOR - r�JYI'y\ ZY N,CH SUBDIVISION s xn - . �. o m raw�sMssnsm.wxni .mse 3 mr n Mnswx,aw[wxiv.oun Boa�v r vaevm sums. a �••�'•• SFO Hx Sul I.� dl Fes' 'R' Mw *9F"�l9t1� - - - - - - --- =_- -_ - -i - - -=-� PP1.0 City of Meridian Department Report VII. Exhibits E. Landscape Plan(date: 5/24/2024) 1+14-ki OaM I o 0 L --- - - - - - - - -- SKYRANCH SUBDIVISION E',FEUT ' y PRELIMINARY PLAT LANDSCAPE PLAN MERIDIAN, ID nAl u.you tk e SKYRANCH SUBDIVISION ,E SENBELTS PRELIMINARY PLAT LANDSCAPE PLAN MERIDIAN, ID City of Meridian I Department Report VII. Exhibits F. Phasing Plan PRLLI PLAT SI -- SKYRANC"CH SH661VISION s iR LTnc�i��Q�i�px 3i, IIOCIIL Rill¢I ---- gym¢ g um3 &e ii 3 s_ a z L---------- -- --- - PP1.0 G. Qualified Open Space Exhibit(date: 6/6/2024) I r.. m ITII SKYIiANCH sumlV610H ..r •�A, ----- - OPfN SPACE E IF IT 1 MTI M . 43 M Ai Il QIIAUFYING CWFN SiAl1=.t7.39 AC 11].110 ----_- --_,-- _-_-_-_-_-._ wR-QlLwmnc ortn svn[[-an.n Ac ••�•�.� - [+Iw iMNG LPFH SPRLf VW - IMiN�IMLi11NG OPLII EIWL .._.�. City of Meridian Department Report VII. Exhibits H. Site Amenities A. Park (Block 7, Lot 1)-The one-and-a-half-acre park will contain the following recreation facilities: Community Pool and Changing Rooms Fenced Play Structure Swing set - Seating Benches � Climbing Dome Attractive Landscaping �„ ',� , , v '1Y• i CC _. 4 !s -+ t AF I i� I aR.=+14Y EFF Ir?r. L I City of Meridian Department Report VII. Exhibits B. Pickleball Courts (Block 1,Lot 1) the entrance to 5kyranch - will feature: Two pickleball courts Attractive landscaping — iL - — C.Dog Parks jelock 4, Lot 1 &Block 10,Lot 1)- both parks will be over ore-third of an acre and , 4 { feature. Fenced Area Waste Station -t I P, Sitting benches. J -Attractive landscaping �kG - City of Meridian Department Report VII. Exhibits D. Pathways—The Skyranch Neighhorhood will include the following pedestrian pathways. 10`Regional Pathways will be constructed along lake hazel(1,200 ft),S.Meridian Road(5DD ft),and Future Collector(600 ft)for approximately 2,300 L.F.total. t. City of Meridian Department Report VII. Exhibits I. Common Drive Exhibit(date: 6/6/2024) LOT 3 TAKES DIRECT STREET ACCESS. DRIVEWAY LOCATED ON NORTH SIDE OF LOT, 12.00P REAR Typ SFrIBACK TYP 5.00' LSCP SUFFER BLOCK 11 20.00 fRDNT 10 g I SETBACK TM , LOT $ TAKES DIRECT STREET 2040 COMMON ACCESS. DRIVEWAY LOCATED Dprvc ON WEST SIDE OF LOT. c,,i L—————-- —— • - ------------------------------ y T V F0 Box 6U39 SKYPANCH SUBDIVISION 20 .0 20 40 801SE.IDMM7 LOTS 3—&BLOCK 1 COMMON DRIVE EXH IIRIT Ph: (209a'1"-3974 1 c9-h—kl—"lr—drq— I I City of Meridian I Department Report V11. Exhibits I I LOT ,0 TAKES DIRECT STREET I I I ACCESS. DRIVEWAY LOCATED I 3.00'SIDE x ;n ON WEST SIDE OF LOT. I SETBACK TYP I I r, I I I ID UTDIL FSETBACK SI T K I 1 01 I 6 JJ I ———————— I a 12.00' REAR SETBACK TYP I 8m s LOT 5 TAKES DIRECT STREET i' 00. F%osI ACCESS DRVEWAY LOCATED SETBACK VP ON SOUTH SIDE OF LOT. I C-�� SKYRANCH SUBDIVISION eo42m7o M7 LOTS 5-10 B LOCK 2 COMMON DRIVE EXHIBIT iraic �ehemsmrmginemng-mn City of Meridian Department Report VII. Exhibits og x< 23 26 27 x6 x5 ;° 3t 33 33 34 Ji--i II x I � I z9ev EBapir I $ �3s rrrs dnlrcr rnrtrr S -------I _,Y9V__61'AR____-- 2°'0poarYpN I 3L1PM6 rry I I } I ___ ms,:ma('malr I I 13 I iercK —- --- rn 'm�lmdn I zo.ar mover I 3x I -- 1 1-- sLrs.c.r+T 1x�m.Rcw I z°o BDw rn• —1 �'----- gg I � I � � I Bla I �.�sr mce or�.wurtn aN g zo:oRlv6°m I z ��26.00•cauuou 1 � I ��.. ,°. . .. VW a SKYRANCH SUBDIVISION LOTS 12-21 AND 35-39 BLOCK 5 COMMON DRIVE EXHIBIT City of Meridian Department Report VII. Exhibits 4 LOT 46 TAKES DIRECT STREET i ACCESS.BRNEIMAY LOCATED ON I a3 I 42 WEST SIDE OF LOT. I I I I- I 1.20.00'FRDR 8--c 5 1 I 46 I SETBACK TYP————— 47 ————————1 i I $ 5.00 L",w I f— L� BVFFER I V \' I 45 m 44 I 41 \ I 20A0' COY•rA7N 1 REAR MA I \l OR1VE �T�K TYP-4 d LOT 43 TAKES DIRECT STREET ACCESS TO THE EAST. 40 c�viL SITE �•a 20 0 20 40 SKYRANCH SUBDIVISION eoLa,�o 8370, LOTS 4346 BLOCK 5 COMMON DRIVE EXHIBIT WAX: �ahemdnv�mg�nemng.m n City of Meridian Department Report VII. Exhibits 1.7 3,00' SIDE LOT 43TAKES DIRECT STREET 1 D.DO' SETBACK ACCESS DRIVEWAY LOCATED UllL eWT r(P ON EAST SIDE OF LOT. KWOK 6 39 I 40 I I 41 I 42 I 41 44 45 39 7. LOT 36 TAXES DIRECT STREET ACCESS. DRIVEWAY LOCATED ON SOUTH SIDE OF LOT- SEFRACK TYP C-9m 15 30 SKYRANCH SUBDNOON e6&k.�b 61'.1 LOTS 36-43 BLOCK 6 COMMON DRIVE EXHIBIT City of Meridian Department Report V11. Exhibits LOT 8 TAKES PRECT STREET I od ACCESS. DRIVEWAY LOCATED I I 26 w I 4N WEST SIPS OF LOT. a I n I 12Q.O4' FRONT I r I SI" WK TYP o II— ——— ------ 17 i 1S I r---- - - w I 12.W REAR 19 BLOCK 11 21 SEMACK TYP I g I I I 5.00' LSCPI ---` —J CufFER 2o-.aa' 4ouu4N ———————— — DR(VE 22 p 4 k------------ --� 23 LOT 3 TAKES DIRECT STREET ACCESS. ORrYEWAY LOCATED ON SOUTH SIDE OF LOT. -————————————— 24 c—cw C Iw IoL��=TE 15 8 15 34 1Oam6051� SKYRANCH SUBDIVISION 86AE.1ok3767 LOTS 18-23 BLOCK i 1 COMMON DRIVE EXHIBIT E V' N' Ph:(269)966--U74 [1f R WYIY�✓S W!f 1�M1!lY7119.tb11 City of Meridian I Department Report VII. Exhibits J. Building Elevations(date: Click here to enter a date.) Skyranch Elevations AWL t _ i� L 1✓ - r ieq-:. City of Meridian Department Report VII. Exhibits K. Annexation Legal Description& Exhibit Map 4LSawtooth Land 5urvoymej, I -` - - � F- (206)a$"104 F; (2O8)3a8-5105 2030 5. Wa5hingtom Ave,.Emmett,ra 53C 17 Annexation Boundary Description BASIS OF BEARINGS for this legal erhtrlption Is North 89°43'40"1Ne5t,I etwetn a 5f8"r mr with no rip marking the 51J4 corner of Section 31 and an aluminum cap,PLS 7323 marking the m�uthwest corner of Section 31,T-3 N., R- 1 E., 9-M.,Ada CourHLy,Idaho. A parcel of land being the 5112 of the SE114 of the SW 114 of Section 31,TOWShlp 3 North,flange i East of the Boisa Meridian,Ada[aunty,Idaho, more particularly dewibed as follows; BEGINNING at a 51R"reber with no tap marking the SSJ4 corner of said Section 31; Thcngc North 84°134t7"wtJt,coincident with the south ling of said SEV4 of the SW114,a dirt ++f t vm--q� feet to a 5}R'r,eyar wtl on il"Ible cap tmking fire WIJ16 corner of said Section 31; Thence Ieaal ng shld south line, h#orth 0°08'07"West cDinddiwt with the viest line of said SE 1J4 of tite 54'IN a distance aP 669-16 f4mA to a if2"rebarirap PLS 5359 marking the NW Darner of Bald 5112 of the SEiJ4 of the S1N119; Thence south 89"8'22"East,aoincldent with the north line of saki 5112 of the SE114 of the 5 iJa,a distance of 1304.93 feet to the each Iim2 of said 5E114 of the SWI/4; Thence 5auth b"14'33"tiYM coincident with sand east line,670-94 feet to the POINT OF BEGINPUNG. The above descnbed oar❑ei wntans 20.039 acres, more or less- L ` � yl 11574 +{0� }+1F P 'ti2020kl EMTk1 ?0O50-wILLEMAN SUB CG',Survinyk0rawingskDescr+jiIipnuk12OG50-Af1P5ex LegBl.dvcx Page City of Meridian Department Report VII. Exhibits � 4/(iAJ01'Ati RC e rn I x�o'OItl�K dW.ns' �I a i i col ' I 8013 � f e- -s ar�•vru w ► 41WEX4TICUY BOUNDARY allLUr � EMME7T,ID83617 FZd6 398.8185 tadsd _ sir DAM i f �o- L fJ yVW4V.SA4S7kmT-huc� City of Meridian I Department Report VII. Exhibits L. Rezone Legal Description&Exhibit Map A&k 5awtooth Land 5urvey,ng, LLC 57-1 F:(208)398-8104 f;(208)398-6 105 1.-�—a 2030 S. Washington Ave„ CmmCa. ID 836 17 Rezone Legal Description BASIS OF BEARINGS for this legal description Is North 89°43'40"West,between the southwest corner and the 51/4 comer of Section 31,T.3 N.,R.1 E.,B.M.,Ada County,Idaho. A parcel of land being a portion of Government Lot 4 of Settlen 31,Township 3 North,Range 1 East of the Boise PHeridian,Ada County,Idaho,more particularly desarlbed as.feilows: COMMENCING at a 5/8"rebar with no cop marking the S114 corner of said Section 31; Thence North 89043'4D"West,coincident with the south line of the 5W114 of said Section 31,a distance of 1300.52 feet to the W1/16 corner of said Section 31 and the southeast comer of said Government Lot 4,marked by a 5/8"rebar/cap illegible; Thence North 0010"r West,calnddent with the east line of Bald C,avemrnent Lot 4,a distance of 25.00 feet to a 510"rebar/cap PLS 2471 and the POINT OF BEGINNING; Thence North 89°434D"West, parallel with said south sine,268,01 feet to a 5!9"rebarlcap PLS 11574; Thence North 00108'07"West, parallel with said east liner 2C7.59 feet to the centerline of the Rawson Canal, marked by a 5/8"rebaricap PLS 11574 witness comer, bearing South C01108'07"East,41,63 feet; Thence c❑incident with said centerline the fallowing three(3)course$and distances: Thence North 52"36'37"Westr 295.49 feet,marked by a 5/r r0aricap PLS 11574 reference monument,which bears North 321121r59"East,3111 feet;; Thence North 62113016"Westr 403.26 feet,marked by a 5/8"rebar/cap PLS 11574 reference monument,whkh bears North 27108'31"Last,33.00 feet; North 631303123"West,292.73 feet to the easterly right of way of S.Meridian Road,marked by a capper plug PLS 1194; Thence North OS114854"West,coincident wlth said easterly right of way,92.41 feet to an ldaha Transportati❑n Department brass cap; 7bence North OV.06'16"Wesk,coincident with said easterly right of way, 135.61 feet to a 518"rebarfcap PLS 1L574; Thence North 00'9737"West,mincident with said easterly right of way, 380.98 feet to an aluminum cap on the ' north line of said Government Lot 4; Thence South 891153'03"East,culncident with said north line, L129.32 feet to the northeast miner of said Government Lot 4,marked by a found chiseled X in a stone; P:%202p11 EMTt120D50-WiLLEMAN SUB CG%Survey%Drawin.3s1bescrlplrons1l2005a-Rezone Leg al.docx Page 11 City of Meridian I Department Report VII. Exhibits Thence South 00°48TW East,coincident with the east line of said Government Lot 4,a distance of 1313.33 feet to the P'oIrfT OP BEGINNING. The above described parcel contains 24.530 acres, more or less. o 1157 G EAG� P �2i720ti1 EMT't124050-VV6LLi= MAN SUE CG'•SurveylDrawingF;�.Ue3cripi ions tiI20050-Relnne teyigi CIO" Page 12 City of Meridian I Department Report VII. Exhibits !Yf1 wyrme aBVYR KRk a rs ar„r Pm �ID x N S It,WEE GOV'TLOr4 ISEC.31 r.3 IV,R!E.,Sm. . 1 1 f # CL- 11574 X.6 ifl1�.9f' N!1'�@4F YF d@IDI' �N Wa'oN N Im-Q b 2 i R!1�Hi SlL Im i'r'aww 1V,1d' $efilh GF'SEAk+ GNLEE318ff AWN Praoxaer I O VMEIUEVEWMa 20.W S.WASNINGT NAVE. Dt0 JF REZCWE 9OLlN 3�EKHTOrr ENNE7' IP$36I7 QfzS C016ER GROUP P: 208139"1004 PROAX70 �VD4{:OLINTY,IDAHO O P.ic;30-8105 u0m � 612U24 ad n rylr L CG WWW.5,4WTCCTHLS.COM City of Meridian I Department Report VII. Exhibits VIII. ADDITIONAL NOTES & DETAILS FOR STAFF REPORT MAPS,TABLES,AND CHARTS (link to Community Metrics) A. One-Mile Radius Existing Condition Notes This data is automatically derived from enterprise application and GIS databases, and exported dynamically. Date retrieved notes generally reflect data acquired or processed within the last 30- days.Analysis is based on a one-mile radius from the centroid of the identified parcel. Parcel based data excludes certain properties and represents land as it exists now. Properties considered are only those with a total assessed value greater than 0(i.e. excludes most HOA area,transitional development, government, and quasi government facilities). The following values also constrain included property acreage to reduce outliers and non-conforming instances from distorting averages: R-2<5.0; R-4<2.0; R-8< 1.0; R-15 <0.5; R-40<0.25. Conditional Use Permits and Preliminary plat data likely include duplicate project submittals as they may be for the same project, approved at different times through multiple application types. Consider each independently or review prior application approvals. Some approved entitlements, and particularly older ones,may be constructed. Decennial population counts and household counts are based on the most recent Decennial Census. Current population and current household values are COMPASS estimates,usually for the year previous, and are based on traffic analysis zone boundaries(TAZ's). B. Mixed Use Analysis Notes This data is derived from enterprise application and GIS databases, and exported dynamically. Data considered for analysis are only those areas overlapping the overall Mixed Use boundary area. Mixed Use areas across arterial roadways are distinct, separate, and not considered as they do not meet the mixed use principles in the Comprehensive Plan(e.g.pedestrian safety, transportation efficiency, etc.). Mixed Use parcel areas may be greater or smaller than the future land use area designation boundary due parcel size,configuration,right-of-way, and other factors. Conditional Use Permits and Preliminary plat data likely include duplicate project submittals as they may be for the same project, approved at different times through multiple application types. Consider each independently or review prior application approvals. C. Service Assessment Notes This data represents existing conditions derived from our enterprise application and GIS database, exported through dynamic reporting. The system references the most recent available data from various sources, including sewer main lines, sewer trunksheds, floodplain, fire service areas and response times,police crime reporting,pathway information,existing and planned transit, roadway improvements, school and park proximity, and other resources. The tool provides context for project review,using multiple indicators consistently. Data from similar topics may vary based on different levels of review. The overall score is based on weighted criteria(not a ranked order), and the percentile score compares the parcel to others in the city(higher is better). This tool was developed as a City Council priority and outcome of the 2019 Comprehensive Plan. Scores,whether high or low, are just one data point and should not be the sole basis for decisions. D. ACHD Roadway Infographic Notes The Ada County Highway District utilizes a number of planning and analysis tools to understand existing and future roadway conditions. • Existing Level of service(LOS).LOS indicator is a common metric to consider a driver's experience with a letter ranking from A to F.Letter A represents free flow conditions, and on the other end Level F represents forced flow with stop and go City of Meridian I Department Report VIII. Additional Notes&Details for Staff Report Maps, Tables, and Charts conditions. These conditions usually represent peak hour driver experience. ACHD considers Level D, stable flow,to be acceptable. The LOS does not represent conditions for bikes or pedestrians, nor indicate whether improvements: are possible; if there are acceptable tradeoffs; or if there is a reasonable cost-benefit. • Integrated Five Year Work Plan (IFYWP).The IFYWP marker(yes/no) indicates whether the specified roadway is listed in the next 5-years. This work may vary, from concept design to construction. • Capital Improvement Plan(CIP).The CIP marker(yes/no)indicates whether the specified roadway is programmed for improvement in the next 20-years. City of Meridian I Department Report VIII. Additional Notes&Details for Staff Report Maps, Tables, and Charts C i E IDIAN.;--- Agenda Item Applicant Presentation Site Plan CONCEPT ONLY Phasing Plan Current Comprehensive Plan Designations 6 to 40 DU/acre:Regional-Mixed Use8 to 12 DU/acre:High Density-Medium3 to 8 DU/acre:Medium Density Transition Transition Approved to SouthAware of What Incoming Buyers Transition on Northare Proportionate to Proposed Densities North - The “Neighborhood” Comprehensive Plans Commercial over 200 acresMixed Use over 850 acres Use Summary:Road / Hwy 69 three miles south and a mile in width Meridian & Kuna Comprehensive Plans along Meridian Skyranch Meridian & Kuna Prevail Zenith One Story Abutting Two Stories Transition Transition C�,fER IDIAN:--- IDAHO Public Presentations TarregaNeighborhood (Low Density) Tarregawith Sky Ranch (R8) Tarregawith Sky Ranch (R4 buffer) Concession Requests boundaries. No commercial buildings along existing neighborhood property •Reduces proposed 284 new lots by 23. •Or open spaces in lieu of homes.•homes, with 6’ privacy fences.single family, single storybuffer to be Retain some valued privacy by restricting new homes built in R4 •neighborhood property boundaries. TarregaR4 density (buffer) for new properties along existing • C�,fER IDIAN:--- IDAHO Public Presentations Charlene Way From:Debbie Boyd <lildebe@msn.com> Sent:Sunday, December 8, 2024 7:57 PM To:City Clerk Subject:City Council Meeting 12/10: Item #7 Skyranch External Sender - Please use caution with links or attachments. I've signed up to speak at the city council meeting on Tuesday, regarding item #7, Skyranch continuance, including the attached PPT slides. I would like to focus on the impact of this change from mixed use to R15 and the impact it will have on traffic at the intersection of Shafer View Drive and Highway 69/Meridian Rd., when adjoining properties are developed. Thanks, Deborah Boyd 208-890-8926 493 E. Shafer View Dr. To help prot ect your priva Skyranch testimony 12-11-2024.pptx cy, … 1 Skyranch — H - 2024-0022 . Concern: Future extension of road from proposed development to Shafer View Dr. and traffic directed onto ID Hwy 69/Meridian Road. J Vicinity Map --.. �;.��F •tip --- • •-•- •• �- - Shafer View Dr./ID69 Intersection Does not meet current ITD visibility guidelines V"I • Left/right in and out allowed, with no barriers in or deceleration lane JE0 Initially built to accommodate 15 Ada • county homes (Shafer View Estates) } • ITD ensured traffic flow newer subs has flowed in/out via E. Quartz Creek St. • Shafer View Terrace to the north has emergency only access through Shafer View Dr. t • Emergency exit was used twice in October, when drivers hit power poles on Meridian Rd. and closed Quartz Creek St. • Could become major access road for 280+ Skyranch homeowners, fastest route to 184 Shafer View Drive Impact f E"M°"" F`""a"rv, Proposal provided to Shafer View Estates homeowners for a future Shafer View Ridge subdivision. - _ F�,waaw[5ews.. ♦. . � r f l Y 69 to 1-84 Proposed Skyranch subdivision. HtH t 1 • ' r . • "I W IDIAN� AGENDA ITEM ITEM TOPIC: Public Hearing for Addison Circle Subdivision (H-2024-0040) by Centurion Engineers, Inc., located at 4635 N. Black Cat Rd. Application Materials: https://bit.ly/H-2024-0040 A. Request: Annexation of 1.87 acres of land with an R-8 zoning district. B. Request: Preliminary Plat consisting of seven (7) building lots and one (1) common lot on 1.87 acres of land. PUBLIC HEARING SIGN IN SHEET DATE: December 10, 2024 ITEM # ON AGENDA: 8 PROJECT NAME: Addison Circle Subdivision (H-2024-0040) Your Full Name Your Full Address Representing I wish to testify (Please Print) HOA? (mark X if yes) If yes, please j provide HOA name 2 3 4 5 6 7 8 9 10 11 12 13 14 COMMUNITY DEVELOPMENT C��fEPIDIAN*,, DEPARTMENT REPORT HEARING 12/10/2024 2&F .1 M 0 DATE: 1111 "F. : '-, 7� TO: Mayor& City Council LEI FROM: Sonya Allen,Associate Planner 208-884-5533 k sallen@meridiancity.org e APPLICANT: David Crawford Centurion Engineers, n is Inc. SUBJECT: H-2024-0040 legend , Addison Circle Subdivision Project Location Area of Irnpact r �^ LOCATION: 4535 N. Black Cat Rd. in the NE 1/4 of City Limits -- Section 33,TAN.,R.1W. (Parcel Analysis #SO433110460) J 1 I. PROJECT OVERVIEW A. Summary Annexation of 1.87-acres of land with an R-8 zoning district; and preliminary plat consisting of seven(7)building lots and one (1)common lot on 1.87-acres of land. B. Issues/Waivers Council approval of the dead-end street is required as it exceeds the maximum length standard in UDC 11-6C-3B.4a of 500-feet at 545-feet. C. Recommendation Staff: Approval with the conditions in Section IV below. Commission: Approval as recommended by Staff D. Decision City Council: Pending City of Meridian I Department Report 1. Project Overview I1. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Vacant/undeveloped - Proposed Land Use(s) Single-family residential - Existing Zoning RUT in Ada County VII.A.2 Proposed Zoning R-8 (Medium Density Residential) Adopted FLUM Designation Medium Density Residential(MDR) VII.A.3 Table 2: Process Facts Description Details Preapplication Meeting date 8/14/2024 Neighborhood Meeting 6/24/2024 Site posting date 10/1/2024 Table 3: Community Metrics Agency/Element Description/Issue Reference Ada County Highway District Error! R eference source not found. • Comments Received Yes - • Commission Action Required No - • Access W. Torana St.,a local street - Meridian Fire No comments received Meridian Police No comments received Error! R eference source not found. Meridian Public Works Wastewater • Distance to Mainline Available at site • Impacts or Concerns See Public Works site specific conditions Meridian Public Works Water • Distance to Mainline Available at site • Impacts or Concerns None—ensure no trees are located within 10' of the water meter. School District(s) No comments received Note: See section IV. City/Agency Comments&Conditions for comments received. City of Meridian I Department Report II. Community Metrics III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview The subject property is currently zoned RUT in Ada County and designated as Medium Density Residential(MDR)on the Future Land Use Map (FLUM)contained in the City's Comprehensive Plan. The MDR designation allows for dwellings units at gross densities of three(3)to eight(8) dwelling units per acre. The Applicant proposes to annex the property into the City with R-8 zoning and subdivide it into seven(7)building lots for the development of single-family residential detached homes at a gross density of 3.74 units per acre consistent with the use and density desired in the MDR designation in the Comprehensive Plan. The proposed R-8 zoning is consistent with the zoning of adjacent surrounding properties, also zoned R-8. Staff recommends a Development Agreement(DA)is required as a provision of annexation that includes the provisions in Section IV. Lots in the proposed subdivision range in size from 4,399 to 7,157 square feet(s.f.)with homes ranging in size from 1,872 to 2,265 s.f. The subject property is an enclave, surrounded by City annexed land on the abutting three(3) sides. Comprehensive Plan policy#3.03.01E encourages infill development. Table 4:Proiect Overview Description Details History None Phasing Plan 1 phase Residential Units (7)single-family detached units Open Space None required Amenities None required Physical Features None Acreage 1.87-acres Lots 7 building/1 common Density 3.74 units/acre(gross) B. History None C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): There is an existing home and accessory structures on the site that will be removed with development. These structures are required to be removed prior to the City Engineer's signature on the final plat. The existing well is required to be abandoned; proof of abandonment must be provided to the City Public Works Department. The well may be used for pressurized irrigation purposes. 2. Proposed Use Analysis (UDC 11-2): The proposed single-family residential detached dwellings are listed as a principal permitted in the R-8 zoning district,per UDC Table 11-2A-2. 3. Dimensional Standards (UDC 11-2): Future development is required to comply with the dimensional standards for the R-8 zoning district listed in UDC Table 11-2A-6. City of Meridian I Department Report III. Staff Analysis The proposed lots comply with the minimum property size standard of 4,000 s.f. and the minimum street frontage of 40-feet. Future structures on the proposed lots must comply with the minimum setback requirements and maximum building height for the district. The proposed development is consistent with Comprehensive Plan policy#3.03.04B: "Ensure existing county enclaves provide necessary urban-level transportation and utility infrastructure as part of the annexation process." D. Design Standards Analysis 1. Qualified Open Space &Amenities (Comp Plan, UDC 11-3G): Because the site is below five(5) acres in size,it's exempt from the common open space and site amenity standards listed in UDC 11-3G. 2. Landscaping (UDC 11-3B): i. Landscape buffers along streets A minimum 25-foot wide street buffer is required along N. Black Cat Rd.,an arterial street,landscaped with a variety of trees, shrubs, lawn or other vegetative groundcover as set forth in UDC 11-3B-7C. The buffer should be measured from the ultimate back of curb location as anticipated by ACHD. Calculations should be included on a revised landscape plan that demonstrates compliance with the required standards. If the unimproved street right-of-way is ten(10)feet or greater from the edge of pavement to edge of sidewalk or property line,the developer is required to maintain a ten-foot compacted shoulder meeting the construction standards of the transportation authority and landscape the remainder with lawn or other vegetative ground cover; landscaping improvements within the right-of-way shall require a license agreement between the property owner and the transportation authority per UDC 11-3B-7C.5. ii. Tree preservation Existing trees 4-inch caliper or greater that are removed from the site during development may require mitigation(see UDC 11-313-10 for more information). There are some large existing deciduous and coniferous trees on the site around the existing home that will likely need to be removed with development.lnelude mitigation information and ealeulations on the A revised landscape plan was submitted, along with a tree health assessment letter,that notes a total of 99.5 caliper inches of trees are required for mitigation that demonstrates compliance with the standards in UDC 11-3B-10.C.5. iii. Storm integration Stormwater integration is required in accord with the standards listed in UDC 11-313- 11 C.A Geotechnical Investigation report was submitted with this application. iv. Pathway landscaping No pathways are proposed;however, Staff recommends a micro-path connection is provided between the sidewalks along W.Torano Ct. and N.Black Cat Rd.,which requires a minimum 5-foot wide strip of landscaping along each side of the pathway with landscaping in accord with the standards listed in UDC 11-3B-12C.Include calculations that demonstrate compliance with the required standards. 3. Parking (UDC 11-3C): i. Residential parking analysis City of Meridian I Department Report III. Staff Analysis Off-street vehicle parking is required to be provided for residential uses based on the number of bedrooms per unit(see UDC Table 11-3C-6 for more information). On-street vehicle parking is also available as extra parking to serve residents and guests. 4. Building Elevations (Comp Plan,Architectural Standards Manual): Three(3)color conceptual building elevations were submitted for the proposed single-family detached structures within the development as shown in Section VII.G. Building materials are proposed to consist of a mix of horizontal cottage lap,vertical board&batten and shake lap hardi-board siding with stone and brick wainscot accents and 30-year architectural shingles. Design review is not required for single-family detached structures; however,because structures on Lots 3 and 5,Block 1 will be highly visible from N.Black Cat Rd., an arterial street,Staff does recommend that the sides of homes on these lots incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies, material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street.Single-story structures are exempt from this requirement. 5. Fencing (UDC 11-3A-6, 11-3A-7): Existing fencing is depicted on the landscape plan; new fencing is not depicted. The UDC (11-3A-7A.7)requires the developer to construct fencing abutting pathways and common open space lots to distinguish common from private areas. Therefore,fencing should be depicted on a revised landscape plan along the back side of the street buffer along N. Black Cat Rd. and along the northern and southern property boundaries adjacent to common open space in adjacent developments if the existing fencing is removed, in accord with the standards in UDC 11-3A-7A. 6. Parkways (Comp Plan, UDC 11-3A-17): Parkways are not proposed within the development,nor are they required. The proposed development is consistent with the following Comprehensive Plan policies: • #2.02.02C: Support infill development that does not negatively impact the abutting, existing development. • #2.02.02F:Ensure that new development within existing residential neighborhoods is cohesive and complementary in design and construction. 0 43.07.01C:Require appropriate landscaping, buffers, and noise mitigation with new development along transportation corridors (setback, vegetation, low walls, berms, etc). E. Transportation Analysis The following information on planned improvements in the area and level of service planning thresholds for Black Cat Rd. is from the ACHD report: City of Meridian I Department Report III. Staff Analysis ACHD Planned Improvements 1. Capital Improvements Plan (CIP)/Integrated Five Year Work Plan (IFYWP): • The intersection of Black Cat Road and McMillan Road is scheduled in the IFYWP to be reconstructed as a multi-lane roundabout with 2-lanes on the north leg, 2-lanes on the south, 1-lane east, and 1-lane on the west leg in 2028. • Black Cat Road and Bridge#1394 is scheduled in the IFYWP to be reconstructed and widened in 2028. • Black Cat Road is listed in the CIP to be widened to 5-lanes from Ustick Road to McMillan Road between 2031 and 2035. • McMillan Road is listed in the CIP to be widened to 3-lanes from Black Cat Road to Ten Mile Road between 2031 and 2035. • McMillan Road is listed in the CIP to be widened to 3-lanes from McDermott Road to Black Cat Road between 2036 and 2040. Level of Service Planning Thresholds 1. Condition of Area Roadways Traffic Count is based on Vehicles per hour(VPH) Roadway Frontage Functional PM Peak Hour PM Peak Hour Classification Traffic Count Level of Service Black Cat Road 312-feet Minor Arterial 471 Better than"E" **Torana Street 50-feet Local NIA N/A *Acceptable level of service for a two-lane minor arterial is"E"(575 VPH). **ACHD does not set level of service thresholds for local streets. ACHD is requiring additional right-of-way(ROW)to be dedicated for the expansion of N. Black Cat Rd.,totaling 50-feet from the centerline of the road abutting the site. A Traffic Impact Study was not required. Public transit is not available to this site. 1. Access (Comp Plan, UDC 11-3A-3, UDC 11-3H-4): Access is proposed via the extension of W. Torana St., an existing local stub street,at the west boundary of the site; direct access is not proposed or allowed via N. Black Cat Rd. 2. Multiuse Pathways (UDC 11-3A-5): No multi-use pathways are proposed, and none are required per the Pathways Master Plan. 3. Pathways (Comp Plan, UDC 11-3A-8): No pathways are proposed;however, Staff recommends a sidewalk connection is provided between the sidewalks along the W.Torana St. cul-de-sac and N.Black Cat for pedestrian connectivity and in accord with UDC 11-6C-3B.4b,which requires a pedestrian connection due to the length of the dead-end street(i.e.W.Torana St.). 4. Sidewalks (UDC 11-3A-17): All sidewalks are required to comply with the standards listed in UDC 11-3A-17. A 5-foot wide attached sidewalk is proposed along W. Torana St., a local street, and a 5-foot wide detached sidewalk is proposed along N. Black Cat Rd. an arterial street, in accord with the required standards.Note:Because a 5-foot wide sidewalk exists to the north and south, Staff does not recommend a 10 foot wide sidewalk is required. The sidewalk to the north of this site along N. Black Cat Rd. does not extend all the way to the subject property—it stops at the common lot in Oakcreek Subdivision where the West Tap Sublateral/Settlers Northside Canal is located(see photo below). There is an asphalt City of Meridian I Department Report III. Staff Analysis pathway that exists on the northern portion of the common lot but stops at the south side of the headgate,creating a 15+/-gap. Staff recommends as a provision of annexation in the DA that an asphalt pathway is constructed off-site to the north to the existing pathway. This recommendation is supported by the following Comprehensive Plan policies: • #6.01.01I, Work with Ada County Highway District(ACHD) to identify gaps in the sidewalk system and pursue sidewalk construction for existing substandard streets. • #6.01.02D, Consider needed sidewalk,pathway, landscaping, and lighting improvements with all land use decisions. 5. Subdivision Regulations (UDC 11-6): i. Dead end streets At 545-feet,the proposed street(W. Torana St.) exceeds the maximum length standard of 500-feet for dead-end streets in UDC 11-6C-3B.4a. Per UDC 11-6C-3B.4b, Council may approve a dead-end street up to 750-feet in length where an emergency access is proposed or where there is a physical barrier such as an arterial roadway; and where a pedestrian connection is provided from the street to an adjacent existing or planned pedestrian facility. In this case, an arterial street(i.e.N. Black Cat Rd.)abuts this site to the east creating a physical barrier. If Council approves the length of the proposed street, Staff recommends a pedestrian connection is provided from the sidewalk along N.Black Cat Rd.through the common area to the sidewalk along W.Torana St. ii. Block face The proposed block faces comply with UDC standards for such. The proposed development is consistent with Comprehensive Plan policy#3.03.04B, "Ensure existing county enclaves provide necessary urban-level transportation and utility infrastructure as part of the annexation process." F. Services Analysis See Service Accessibility Report in Section VII.0 below. 1. Waterways (Comp Plan, UDC 11-3A-6): All waterways, except natural waterways, are required to be piped unless improved as a water amenity or linear open space, in which case they may be left open,as set forth in UDC 11- 3A-6. There is an open canal(i.e. West Tap Sublateral/Settlers Northside Canal)that runs alongside this property on the abutting property to the north that is on a common lot in Oakcreek Subdivision No. 3. City of Meridian I Department Report III. Staff Analysis 2. Pressurized Irrigation(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided in each development as set forth in UDC 11-3A-15. 3. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in accord with the adopted standards, specifications and ordinances; design and construction shall follow Best Management Practice as adopted by the City per UDC 11-3A-18. 4. Utilities (Comp Plan, UDC 11-3A-21): All utilities for the proposed development are required to be installed in accord with the standards listed in UDC 11-3A-21. Water and sewer service are available at the site.Main lines are required to be extended to and through the subject property with development. The developer should coordinate main size and routing with the Public Works Dept. and execute standard forms of easements for any mains that are required to provide service. The proposed development is consistent with Comprehensive Plan policy#2.02.02,Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe. IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division 1. A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption, and the developer. A final plat shall not be submitted until the DA and Ordinance is approved by City Council. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum,incorporate the following provisions IF City Council determines annexation is in the best interest of the City: i. Future development of this site shall be generally consistent with the preliminary plat and conceptual building elevations included in Section VII and the provisions contained herein. ii. The existing well on the site shall be abandoned and proof of abandonment shall be provided to the City Public Works Department. The well may be used for pressurized irrigation purposes. iii. The sides of homes on lots that face N. Black Cat Rd. (i.e. Lots 3 and 5,Block 1) shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies, material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. iv. The Developer/Owner shall construct a 5-foot wide detached asphalt pathway off-site to the north along N. Black Cat Road across Lot 14,Block 7,Oakcreek Subdivision No. 3 to the existing asphalt pathway. City of Meridian I Department Report IV. City/Agency Comments &Conditions 2. The final plat shall include the following revisions: i. Depict a minimum 25-feet street buffer along N. Black Cat Rd. on a common lot or a permanent dedicated buffer easement with a note that it will be maintained by the property owner or homeowner's association, as set forth in UDC 11-313-7C.2a. The buffer shall be measured from the ultimate back of curb location as anticipated by ACHD. ii. Include a note that prohibits direct lot access via N. Black Cat Rd. 3. The landscape plan submitted with the final plat application shall include the following revisions: i. Depict a minimum 25-foot wide street buffer along N. Black Cat Rd.,an arterial street, measured from the ultimate curb location as anticipated by ACHD, landscaped with a variety of trees, shrubs,lawn, or other vegetative ground cover that complies with the updated standards listed in UDC 11-313-7C.3.Lawn and other grasses requiring regular mowing shall comprise no more than sixty-five (65)percent of the vegetated coverage of a landscape buffer; all other vegetated coverage shall be mulched and treated as planting area for shrubs or other vegetative cover. Areas along required walls and closed vision fences should generally be reserved for planting beds with a minimum of one (1) shrub per seven (7) lineal feet offrontage. Include calculations that demonstrate compliance with the required standards. Depict the future back of curb location as anticipated by ACHD. ii. Depict a 5-foot wide detached asphalt pathway off-site to the north along N. Black Cat Rd. to the existing asphalt pathway. iii. Depict a minimum 5-foot wide micro-path connection between the sidewalks along W. Torano Ct. and N. Black Cat Rd. with landscaping in accord with the standards listed in UDC 11-3B-12C. Include calculations that demonstrate compliance with the required standards. iv. Depict fencing along the back side of the street buffer along N. Black Cat Rd. and along the northern and southern property boundaries adjacent to common open space in adjacent developments if the existing fencing is removed, in accord with the standards in UDC 11-3A-7A. v. Ensure no trees are located within 10' of the water meter. vi. Depict mitigation trees and calculations for all existing healthy trees four-inch caliper or greater that are removed from the site in accord with the standards listed in UDC 11-3B- 1 OC.5. Include calculations that demonstrate compliance with the required standards. vii. If the unimproved street right-of-way is ten(10) feet or greater from the edge of pavement to edge of sidewalk or property line,the developer is required to maintain a ten-foot compacted shoulder meeting the construction standards of the transportation authority and landscape the remainder with lawn or other vegetative ground cover; landscaping improvements within the right-of-way shall require a license agreement between the property owner and the transportation authority per UDC 11-313-7C.5. City of Meridian I Department Report IV. City/Agency Comments &Conditions 4. Stormwater integration shall comply with the standards listed in UDC 11-3B-11C. 5. All existing structures shall be removed from the site prior to the City Engineer's signature on the final plat. 6. The preliminary plat shall become null and void if the Applicant fails to obtain the City Engineer's signature on the final plat within two(2)years of the approval of the preliminary plat as set forth in UDC 11-6B-7A; or obtain approval of a time extension as set forth in UDC 11-6B-7C. See the Agency Comments folder contained in the project file in the public record for other City Department and Agency comments and conditions: (copy the link into a separate browser) Itggs://weblink.meridianciU.org/WebLink/Browse.aspx?id=358518&dbid=0&repo=Meridian Cit X V. FINDINGS A. Annexation and/or Rezone(UDC 11-513-3E) Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds the proposed map amendment and development plan complies with the applicable provisions of the Comprehensive Plan as noted. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds the proposed amendment complies with the regulations outlined for the proposed districts, including the purpose statement. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds the proposed map amendment should not be materially detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The Commission finds the proposed map amendment should not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City including, but not limited to, school districts. 5. The annexation(as applicable)is in the best interest of city. The Commission finds the proposed annexation is in the best interest of the City as it will reduce enclaves in the City and will provide for more efficient provision of City services. B. Preliminary Plat(UDC-6B-6) In consideration of a preliminary plat,combined preliminary and final plat,or short plat,the decision-making body shall make the following findings: City of Meridian I Department Report V. Findings 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The Commission finds the proposed plat is in conformance with the Comprehensive Plan and will be consistent with the UDC if the Applicant complies with the above-noted conditions. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds public services are currently being extended to serve the site and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The Commission finds the proposed plat is in conformance with scheduled public improvements in accord with the City's CIP. 4. There is public financial capability of supporting services for the proposed development; The Commission finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The Commission finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that need to be preserved with this development. VI. ACTION A. Staff: Approval of the proposed annexation with the requirement of a Development Agreement that includes the provisions in Section IV; and approval of the proposed preliminary plat with the conditions in Section IV. B. Commission: The Meridian Planning&Zoning Commission heard these items on November 7t1i.At the public hearing,the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing_ a. In favor: Robert Renteria,Applicant;Anna Canning, Centurion Engineers(Applicant's Representative) b. In opposition: None C. Commenting. None d. Written testimony: David Crawford, Centurion Engineers(Applicant's Representative) e. Staff presenting application: Bill Parsons f. Other Staff commenting on application:None 2. Key issue(s) public testimony a. The Applicant submitted a letter agreeing with the staff report conditions. 3. Key issue(s)of discussion by Commission: a. None^ 4. Commission change(s)to Staff recommendation: a. None 5. Outstandingissue(s)ssue(s) for City Council: a. None City of Meridian I Department Report VI. Action C. City Council: Pending City of Meridian I Department Report VI. Action VII. EXHIBITS A. Project Area Maps (link to Project Overview) 1. Aerial �f�l w��tlrrr r,c urr RIR I[*�r3�!yrr..rrt dV Lip ^4 ,m _ I �t 7llq)Iln� Legend Project Location Area of Impact 0 Analysis WW7777---� 2. Zoning Map ® 1 FR- � - Imo; R-15 i 9 _ 4 CIL] 1 4 �� -R=8 ILI- Legend C_C� Project Location Area of Impact T O Analysis City of Meridian I Department Report VII. Exhibits 3. Future Land Use K KqM Rio rJ® Legend Civic ® Project Location Area of Impact 0 Analysis MU-NR 4. Planned Development Map P: W 0 Ji ------- Legend ' r Project Location ; =® ------ City Limits ; Planned Parcels i Area of Impact f Annlvsis ®E-M City of Meridian I Department Report VII. Exhibits B. SubjectI 1 r r, Looking northwest • Black • Looking southwest • Black 1 I Aerial view a- • property City • MeridianDepartment Report 1 C. Service Accessibility Report PARCEL S 433'110460 SERVICE ACCESSIBILITY Overall Score: 17 5th Percentile Location Within 112 mile of City Limits YEU0W Extension Sewer Trunkshed mains< 500 ft.from parcel GREEN Flaodplain Either not within the 100 yrfloodplain or > 2 acres GREEN Emergency Services Fire Response time 5-1)min. Emergency Services Police Meets response time goals most of the time GREEN Pathways Within 114 mile of current pathways GREEN Transit Not within 114 of current or future transit route RED Ultimate configuration(#of lanes in master streets Arterial Road Buildout Status plan) >existing (#of lanes)&road IS NOT in 5 yrwork FLED plan M& School Walking Proximity From 112 to 1 mile walking YELLOW School Drivability Not within 2 miles driving of existing or future school Park Walkability No park within walking distance by park type RRye ncraratFd nn 11-M-AVA hvMFBIn15MaaIIFn City of Meridian I Department Report VII. Exhibits D. Annexation &Zoning Legal Description and Exhibit Map NTURION ENGINCERS, INC. Contart Information JflsePli U. Canning, PEiFtS 2323 5- Vista Ave Ste tar Boise. ID 63705 Telephone 20B-30-3361 jdcanning@centengr.rnm May 20,2024 Addison Circle Annexation and Re-Zone description A parcel of land situate in the northeast quarter of the northeast quarter of Section 33,Township 4 North.Range 1 West. Boise Meridian,Ada Cuurty, Idaho,and being more particularly dE5CFlbed as follows: Commencing at the northeast cormsr of said Section 33; thence SOO'U3'S4'W,795-41 feet along the easterly boundary of said Section 33and along the centerline of North Black Cat Raadto a point which hears NO OT 3'54'E,1.836.Z9 feetfram the east quarter corner of sa id 5ecti an 33,whit h is the point of ftnni ng, Thence SOU'03'S4*Y,312.45 feet along the easterly boundary of said Section 33 and the centerline of said North BldLk Cal R&ml, thence N99'52'34 W,279.72 feet along the neftherly boundary of said Rapid Creek Subdivisiofr No-2,and the easterly extension thereof,as shown in Book 121,Pages 18950 through 18953. records of Ada County.Ida he to the: southeast carne r of Oakcree k 5ubd ivi lion No.3,as shown in Book 106,Pages 14692 and 14693,records of Ada County,Idaho-, Thence N06*15'S3"E,30I].2U feet along the easterly boundary of said 03kcreek Subdivision No.3,to the southerly houadary of Lot 14,Block 7 of said Oakcreek Subdivision No-3; Thence NB8°43'21"E,246-50 feet along the southerly boundary of said Lot 14,Hlotk 7 of$aid oakcreek SubdiwisiOn No.3,to ttie Paint d Beginning. Comprising 1.67 acres,more or less_ p Ar V .� OF Legal Ueescription Addison CirdE Annexation and Re-Zane Page 1 of 1 °`. ` City of Meridian Department Report VII. Exhibits Addison Circle Subdivision Annexation andRe-Zone Boundary T SUCK 7 OWCAErK 5L1@JA+SKA No. 3 I# �. I..51Y SaULMS CAft POW OF HECINNING RLaO r o- r� W. Torana Q. Q IQcnK k, 4116 e Or f�9453 di 3791-7V WrPID {SEEK 9U� Pk. L1�. 6LOCX 2 OENT ALON ENGpNCEAS. INC. 33 34 fOfmPAingOlin"k I#rah 5u+yryari.Pls"rb ?3233.Vda ihsS*.206 1 9811a 10 83T45 MBIA11391 MAY 30. 20?4 kQ{ � mRIEw" Rmw BCC City of Meridian I Department Report VII. Exhibits E. Preliminary Plat(date: 5/13/2024) .���.,wo..,. �aNroy,� a a y, wm 1'ela'�•�Iw��ew'�,a',o a s_ r, lBaS 6gC902 �� �$ h n¢uv.'o mnxua�.�w.Ym 1 N aw6 aefEa 01�!^9790a�5�"V°w SREZ L�IYiA[ n aax[ u � 4+ ��u•L.�.s a�z...e.a a.nm�.� � [� P4 S I � �!PPV �� C 'D11E'S7I33NI17N3 NCPfALH37 y�gY0LaR7 Ie�d Smu�w![ab aLK BRolaVw� Ram-gin R IR ! f - - a -_- ------ -- - - u ----�- - '" t- a � 11 -'-- ---- ---! -----.. El e p '1 e" 9� •� ______ _ _ _ , _________________J 99 7 y N RW " 0•, i i �^� gp � 11 Efl all IV �:°s_�g8�°�� 3�� E- 4 8 aP•f8 d yeeyyxyygyppqq py{ a's ' [tl ak kp �9p`�6f e k tl 7 A R tl A A F R N A F g 4 3E 4 e a n S i Eli mi � � E �n Cg e C �. EEcc cQ N a EC kggg� 61� as i x e @ F Fggpp @G uN11Ili y "papg-g�� 9B � �@@�@��@§9Q R5s ls�5 RS 599x€ z� aSil ,� s n a a s e n e a _. ,. •. a tl- -- - - a a x }k¢� j nY Lb I— 5' ! Y—� YY Yeeee�e��e�����1��""��=�d�: City of Meridian I Department Report VII. Exhibits F. Landscape Plan(date: 6/4/2024 12/2/2024)-REVISED a i e 1 YY1 � 6M 2 tl �• a e a E e i � a5 ❑ xQ��3A � 004�141 D:o a�aa��• a!!!, l�, 5'7S555��FF��EE5 555 may= o - - a a 6! V � J � lit c J � City of Meridian Department Report VII. 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DOOR RASE WITH STOPS WRAP ALL SIDES 30' TALL STONE WAINSCOTTING WTIH 24"WRAP AT THE CCRPER TYPICAL ON BOTH SIDE OF GARAGE B&B SIDING AT FRONT HALL TAHOE YODEL D E I OF GARAGE WHARF, ABOVE STONE I v I I� L ON 24"WRAPS 1 ,872 SQ .FT . 3 BEDROOMS + OFFICE 3 FULL BATHS (2 BEDROOMS ARE SUITES) ADDISON GIRCL E LOTS 5, 6 AND �• I l.i :I rl '. I I,, �I��I . I la l i 11 I l.i :I�rl ,I l.i :I II i l., ' I '4.',I '•I ' I 'i..I i I'I � I '' .,I '. I 'I ,i i 'I I I ..i ,i l ' I I ' I• 1'.! V' 1 ''.I� II. I TAHOE MODEL - 1,812 SQ.FT. 3 BEDROOM + DEN TPAVIITI0t4AL ELEVATION FEATURING 96 YEAR ARCHITECTURAL SHINGLES COTTAGE LAP AND BOARDIBATTEN HARDIEOARD SIDING SHAKE LAP HARDBOARD 91DING ON FRONT GABLES CULTURED STONE WAINSCOTTING 16 FOOT X a FOOT OVERHEAD DOORS WITH WINDOWS IXS FASCIA BOARDS CUSTOM GABLE END VENTS WITH CORBELS City of Meridian I Department Report VII. 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M ■■■ram 1Nlr IMID r r r■ - •. - rr r - •. rrr- .r - rr 1 1 • /"1. � "1 1 1 W IDIAN� AGENDA ITEM ITEM TOPIC: Public Hearing for Apex Phenomenal (H-2024-0041) by Brighton Corporation, generally located on the north side of E. Lake Hazel Rd. approximately 1/4 mile west of S. Locust Grove Rd. Application Materials: https://bit.ly/H-2024-0041 A. Request: Preliminary Plat consisting of 64 building lots and 11 common lots and (1) other lot for future development on 16.15 acres of land in the R-15 zoning district. i PUBLIC HEARING SIGN IN SHEET DATE: December 10, 2024 ITEM # ON AGENDA: 9 PROJECT NAME: Apex Phenomenal (H-2024-0041) ' Your Full Name Your Full Address Representing I wish to testify (Please Print) HOA? (mark X if yes) If yes, please provide HOA name �;3�y 2 3 4 5 6 7 8 9 10 11 12 13 14 COMMUNITY DEVELOPMENT C��fEPIDIAN*,,--, DEPARTMENT REPORT HEARING 12/10/2024 WO DATE: - ---y0 TO: Mayor& City Council r FROM: Sonya Allen,Associate Planner 208-884-5533 �� �. ,1—T �3 sallen@meridiancity.org - APPLICANT: Amanda McNutt, Brighton Corp. SUBJECT: H-2024-0041 Apex Phenomenal(aka Pinnacle) Legend �9 Project Location t -LOCATION: Generally Generally located on the north side E. Area of Impact Lake Hazel Road, approximately 1/4 mile = City Limits ; west of S. Locust Grove Rd. in the SE Analysis 1/4 of Section 31,T.3N.,R.IE. (Parcel e #S1131438975) I. PROJECT OVERVIEW A. Summary Preliminary plat consisting of 64 building lots, 11 common lots and one (1)other lot for future development on 16.15-acres of land in the R-15 zoning district. B. Issues/Waivers None C. Recommendation Staff: Approval Commission: Approval D. Decision Pending City of Meridian I Department Report 1. Project Overview I1. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Vacant/undeveloped - Proposed Land Use(s) Single-family residential dwellings(attached and detached) - Existing Zoning R-15 (Medium High-density Residential) VII.A.2 Adopted FLUM Designation Medium High Density Residential(MHDR) VII.A.3 Table 2: Process Facts Description Details Preapplication Meeting date 6/4/2024 Neighborhood Meeting 6/26/2024 Site posting date 10/14/2024 Table 3: Community Metrics Agency/ Description/Issue Referenc Element e Ada County Highway District • Comments Yes - Received • Commissio No - n Action Required • Access S.Apex Ave.,a commercial collector street;E. Phenomenal St.,a local street;and a proposed private street(Street A) • Traffic Roadway Frontage Functional PM Peak Hour PM Peak Hour - Level of Classification Traffic Count Level of Service Service E Lake Hazel Road 1,213-feet Principal Arterial 167 Better than"E" Locust Grove Road 0-feet Minor Arterial 181 Better than"E" Apex Avenue 554-feet Collector NIA NIA Sublimity Avenue 554-feet Collector NIA NIA Phenomenal Street 1,213-feet Local NIA NIA *Acceptable level of service for a five-lane principal arterial is"E"(1,780 VPH). *Acceptable level of service for a three-lane minor arterial is"E"(720 VPH). *Acceptable level of service for a two-lane collector is"D"(425 VPH). **ACHD does not set level of service thresholds for local roadways. Meridian Fire Comments not received. Meridian Police Comments not received. Meridian Public Works Wastewater • Distance to Currently no existing sewer service at this location;currently under construction Mainline and will be available to the site. • Impacts or See Public Works Site Specific Conditions in Agency Comments folder in the Concerns public record. Meridian Public ■ Works Water • Distance to Currently no existing water main at this location;currently under construction Mainline and will be available to the site. City of Meridian I Department Report II. Community Metrics • Impacts or none Concerns School No comments received from WASD;a memo was submitted from Long Range District(s) Planning Estimated#of SGR Total units children for this Total Total Single Multi Estimated development Development Area Zone Family Family Single Multi Students Architectural Program Family Family Capacity Capacity Mary McPherson 0.49 0.16 64 - 32 675 550 Elementary School *This information is intended as a reference,rather than a decisive tool. Capacity of School Boundary Areas 23-24'Enrollment Architectural Capacity Schools Marcy McPherson Elementary 484 675 Number of Students Victory Middle 1056 1000 Enrolled Mountain View High 2537 2175 Note: See section IV. City/Agency Comments&Conditions received. III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code (UDC) A. General Overview The proposed development consists of one(1) 15.93-acre parcel of land,zoned R-15 (Medium High Density Residential). The underlying Future Land Use Map(FLUM)designation in the Comprehensive Plan for the subject property is Medium High Density Residential(MHDR). The proposed single-family attached and detached units provide a mix of dwelling types at a gross density of 8 units per acre,which is consistent with the desired density of 8 to 12 units per acre in MHDR designated areas. The preliminary plat is proposed to develop in one(1)phase. The Applicant plans to re-subdivide the western 7.94-acre lot(i.e. Lot 76)in the future and will likely develop that area with more single-family attached and detached units similar to this development;however,they're unsure at this time on the layout or lot sizes for that area. All the proposed units will have alley-access and will front on adjacent streets or internal common mews. A traffic study was not required by ACHD. The proposed development is relatively compact in relation to the larger Apex/Pinnacle development and is located in close proximity to future neighborhood commercial services to the east at the corner of Locust Grove and Lake Hazel Roads, including a new public library and an amphitheater where a variety of public events will be held. It's also located in close proximity to Discovery Park%2 mile to the east on the south side of Lake Hazel Rd. It's well-connected with pedestrian pathways and incorporates attractive landscaping and high- quality architectural design and materials to ensure quality of place. The proposed development is consistent with the development guidelines in the Comprehensive Plan and with the recorded development agreement. Table 4: Protect Overview Description Details History Ord.#16-1670(AZ H-2015-0019 South Meridian);H-2020-0066 [(MDA) DA Inst.#2020-1781201;H-2020-0066(RZ Ord.#20-1910) Phasing Plan 1 phase Residential Units 64 single-family residential detached units&one(1)large lot for future development City of Meridian I Department Report III. Staff Analysis Description Details Open Space 2.27-acres(27.6%) Amenities Multi-sport court with artificial turf Physical Features An irrigation ditch crosses this site. Acreage 16.15-acres Lots 64 building lots, 11 common lots and 1 other lot Density 7.8 units/acre(gross); 13.73 units/acre(net) B. History This property was annexed in 2015 with an R-4(place holder)zoning district as part of the South Meridian Category A annexation and included in a Development Agreement(DA). The property was later rezoned to the R-15 zoning district in 2020 and a new Development Agreement was recorded that removed this property from the original agreement(DA Inst. #2020-178120). C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): None 2. Proposed Use Analysis (UDC 11-2): The proposed single-family attached and detached dwellings are listed as a principal permitted use in the R-15 zoning district in UDC Table 11-2A-2. 3. Dimensional Standards (UDC 11-2): Future development shall comply with the dimensional standards for the R-15 district listed in UDC Table 11-2A-7. Staff ,finds the following Policies are applicable to support the proposed development: Comprehensive Plan policy#3.07.00 encourages compatible uses and site design to minimize conflicts and maximize use of land. Comprehensive Plan policy 3.07.01A requires all new development to create a site design compatible with surrounding uses through buffering, screening, transitional densities, and other best site design practices. D. Design Standards Analysis 1. Qualified Open Space &Amenities (Comp Plan, UDC 11-3G): A minimum of 15% qualified open space is required to be provided in the R-15 district. Based on the eastern 8.20-acre portion of the site proposed to develop at this time,a minimum of 1.23-acres of common open space is required that meets the minimum quality standards in UDC 11-3G-3A.2 and qualified open space standards in UDC 11-3G-3B. A total of 2.27-acres is proposed consisting of linear open space; 50%of the landscape buffer along E. Lake Hazel Rd., an arterial street; 100% of the landscape buffer along S.Apex Ave., a collector street; and open grassy areas of at least 5,000 square feet in area(see exhibit in Section VILE).Note:Although it's not needed to meet the minimum standard, Lot 69 is below the minimum width of 20'required for linear open space and cannot be counted. Additionally,per current code, when street buffers are counted toward qualified open space, they're required to have enhanced landscaping; however, because the minimum standard is met without inclusion of the street buffers and this wasn't a code requirement when the abutting Apex Northwest development was approved, Staff does not recommend it's required with this application. City of Meridian I Department Report 111. Staff Analysis The western 7.94-acres(i.e. Lot 76)proposed to be re-subdivided in the future,is required to comply with the open space and site amenity standards in effect at the time of development. Based on 8.20-acres,a minimum of two (2)points of site amenities are required; four(4) points of amenities are proposed consisting of an artificial turf multi-sport court in the central common mew area,which meets and exceeds the standard(see detail in Section VILE). This development will also have access to all other amenities in the larger Apex/Pinnacle development,which include swimming pools, clubhouses, additional open space,trails,play equipment,barbeque grills and covered seating. 2. Landscaping (UDC 11-3B): i. Landscape buffers along streets A 25' wide street buffer is required along E. Lake Hazel Rd., an arterial street, and 20' wide street buffers are required along S. Apex Ave. and S. Sublimity Ave.,both collector streets, landscaped in accord with the standards listed in UDC 11-3B-7C.3. Because this subdivision isn't being phased, all street buffers are required to be installed with development. The landscape plan should be revised to reflect compliance with the aforementioned standards(i.e.the full buffer width is required to be provided and should be landscaped with a variety of trees,shrubs,lawn or other vegetative groundcover). Street buffers are required to be on a common lot or on a permanent dedicated buffer easement,maintained by the property owner or homeowner's association as set forth in UDC 11-3B-7C.2a; the plat should be revised accordingly. ii. Tree preservation All existing trees and landscaping shall be protected during construction. There are no existing trees proposed for removal. iii. Storm integration Stormwater integration is required in accord with the standards listed in UDC 11-3B- 11 C. iv. Pathway landscaping Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-12C. The 5-foot wide pathways located on common area lots along the rear of building lots are required to be set off the property line in order to provide a landscape strip along each side of the pathways as set forth in UDC 11-3B-12C.1. 3. Parking (UDC 11-3C): i. Residential parking analysis Off-street parking is required per the standards listed in UDC Table 11-3C-6;the number of parking spaces is based on the number of bedrooms per unit. On-street parking along adjacent public streets(i.e.E. Phenomenal St. and S. Apex Ave.) is also available for guests. 4. Building Elevations (Comp Plan, Architectural Standards Manual): Conceptual building elevations were submitted for the proposed attached and detached units as shown below in Section VII.F. The single-family attached units require design review approval and are subject to the residential design standards in the Architectural Standards Manual.Additionally,the DA requires development to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place consistent with the Comprehensive Plan(see pg.3-10). City of Meridian I Department Report III. Staff Analysis The DA also requires the rear and/or sides of structures on lots that face E.Lake Hazel Rd. (i.e.Lots 40-49 and 51-58,Block 1) and S.Apex Ave. (i.e.Lots 13, 15,39 and 40, Block 1)to incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses,step-backs,pop-outs),bays,banding,porches, balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 5. Fencing (UDC 11-3A-6, 11-3A-7): No fencing is depicted on the landscape plan. The UDC (11-3A-7A.7)requires the developer to construct fences abutting pathways and common open space lots to distinguish common from private areas; fencing should be depicted on a revised landscape plan along with a detail of the fencing type proposed or alternative compliance may be requested to the standard. 6. Parkways (Comp Plan, UDC 11-3A-17): Parkways are required to comply with the standards listed in UDC 11-3A-17E. Existing 8- foot wide parkways are depicted on the landscape plan with trees and landscaping. Comprehensive Plan policy#2.02.02F states that new development within existing residential neighborhoods should be cohesive and complementary in design and construction. E. Transportation Analysis Level of Service Planning Thresholds 1. Condition of Area Roadways Traffic Count is based on Vehicles per hour(VPH) Roadway Frontage Functional PM Peak Hour PM Peak Hour Classification Traffic Count Level of Service E Lake Hazel Road 1,213-feet Principal Arterial 167 Better than"E" Locust Grove Road 0-feet Minor Arterial 181 Better than"E" Apex Avenue 554-feet Collector N/A NIA Sublimity Avenue 554-feet Collector NIA N/A Phenomenal Street 1,213-feet Local NIA NIA *Acceptable level of service for a five-lane principal arterial is"E"(1,780 VPH). "Acceptable level of service for a three-lane minor arterial is"E"(720 VPH). *Acceptable level of service for a two-lane collector is"D"(425 VPH). **ACHD does not set level of service thresholds for local roadways. City of Meridian I Department Report III. Staff Analysis ACHD Planned Improvements 1. Capital Improvements Plan(CIP)t Integrated Five Year Work Plan(IFYWP): • Amity Road is scheduled in the IFYWP to be widened to 5-lanes from SH-69(Meridian Road) to Locust Grove Road with a design year of 2023-2024,a right-of-way year of 2027-2028,and construction year yet to be determined, • Amity Road is scheduled in the IFYWP to be widened to 5-lanes from Locust Grove Road to Eagle Road with a design year of 2025-2026,a right-of-way year of 2027,and a construction year yet to be determined. • Locust Grove Road is scheduled in the IFYWP to be widened to 3-lanes from Amity Road to Victory Road with a design year of 2028-2029 and a construction year yet to be determined. • The intersection of Amity Road and Locust Grove Road is scheduled in the IFYWP to be constructed as a multi-lane roundabout with 2-lanes on the north leg,2-lanes on the south,4- lanes east, and 4-lanes on the west leg with a design year of 2023-2024,a right-of-way year of 2027-2928,and a construction year yet to be determined. • Locust Grove Road is listed in the CIP to be widened to 3-lanes from Lake Hazel Road to Amity Road between 2036 and 2040. • Lake Hazel Road is scheduled in the IFYWP to be widened to 5-lanes from SH-69(Meridian Road)to Locust Grove Road and is currently under construction. 1. Access (Comp Plan, UDC 11-3A-3, UDC 11-3H-4): Residential units will be accessed via alleys from local and collector streets abutting the site. The proposed alleys accessing S. Apex Ave. are in alignment with those across the street in Apex Northwest Subdivision No. 1. Direct lot access via E. Lake Hazel Rd., an arterial street, is prohibited. Address signage should be provided at the alley entrances off the public streets for homes that don't have frontage on a public street.Address numbers shall also be provided on the rear of structures visible from the alley for emergency responders. 2. Multiuse Pathways (UDC 11-3A-5): A 10-foot wide detached multi-use pathway is required within the street buffers along E. Lake Hazel Rd. and S. Sublimity Ave.within a 14-foot wide public use easement per the Park's Dept. if they're located outside of the adjacent right-of-way; otherwise, an easement is not required. 3. Pathways (Comp Plan, UDC 11-3A-8): Five-foot wide pathways and micro-paths are proposed in internal common areas for interconnectivity within the development and adjacent developments. Comprehensive Plan policy#2.02.0IA states, "With new subdivision plats, require the design and construction of pathways connections, easy pedestrian and bicycle access to parks, safe routes to schools, and the incorporation of usable open space with quality amenities." 4. Sidewalks (UDC 11-3A-17): Detached sidewalks are proposed adjacent to public and private streets in accord with UDC 11-3A-17. 5. Private Streets (UDC 11-3F-4): One(1)private street is depicted on the plat as Street A. The purpose statement for private streets in UDC 11-3F-1, states it's not the intent to approve private streets for single-family developments other than those that create a common mew through the site design or that propose a limited gated residential development.A mew is proposed on the eastern portion of the development;the development is not proposed to be gated. City of Meridian I Department Report III. Staff Analysis A private street application must be submitted for approval of the proposed private street that complies with the standards listed in UDC 11-3F-4 and may be submitted with the final plat application.Approval from the transportation authority(i.e.ACHD) and the Fire Dept.is required.Approval of the street name is also required from the Ada County Street Name Committee. 6. Subdivision Regulations (UDC 11-6): i. Dead end streets The proposed private street dead ends at approximately 438-feet but will connect to alleys to the east and presumably to the west with future re-subdivision of Lot 76. ii. Block face The proposed block face complies with UDC I I-6C-3F. F. Services Analysis I. Waterways (Comp Plan, UDC 11-3A-6): The Watkins Drain,a private irrigation facility,crosses this site. Per Idaho State Statutes, Title 42,local irrigation/drainage ditches that cross this property to serve neighboring properties must remain unobstructed and protected by an appropriate easement by the landowner, developer and contractors. A 25-foot wide maintenance easement is proposed over the drain and should be depicted on the plat. 2. Pressurized Irrigation(UDC 11-3A-I S): An underground pressurized irrigation system is required to be installed to provide irrigation to each lot in the subdivision in accord with the standards listed in UDC 11-3A-15. 3. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system shall be required in all developments in accord with the city's adopted standards, specifications and ordinances. Design and construction shall follow Best Management Practice as adopted by the city. 4. Utilities (Comp Plan, UDC 11-3A-21): Utilities are required to be installed in the proposed development as set forth in UDC I I-3A- 21. IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division I. The final plat shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C and with the provisions of the development agreement associated with H- 2020-0066 (Inst. #2020-178120). 2. All single-family attached units shall comply with the design standards in the Architectural Standards Manual. A design review application shall be submitted for approval of the proposed structures prior to submittal of building permit applications. 3. Development shall incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place consistent with the Comprehensive Plan(see pg. 3-10) per the development agreement. 4. The rear and/or side of structures on lots that face E. Lake Hazel Rd. (i.e. Lots 40-49 and 51- 58,Block 1) and S. Apex Ave. (i.e. Lots 13, 15, 39 and 40,Block 1) shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections, City of Meridian I Department Report IV. City/Agency Comments &Conditions recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 5. The final plat submitted with the final plat application shall include the following revisions: i. Depict the required street buffers(i.e. 25-feet along E. Lake Hazel Rd. and 20-feet along S. Sublimity Ave. and S.Apex Ave.) on a common lot or on a permanent dedicated buffer easement,maintained by the property owner or homeowner's association as set forth in UDC 11-3B-7C.2a. ii. Depict 14-foot wide public pedestrian easements for the multi-use pathways along S. Sublimity Ave. and E. Lake Hazel Rd. if they're located outside of the adjacent right-of- way; include the recorded instrument numbers of the easements. iii. Depict a 25-foot wide maintenance easement over the Watkins drain. iv. Include a note that prohibits direct lot access via E. Lake Hazel Rd., S. Apex Ave. and S. Sublimity Ave. other than those accesses specifically approved with this application. 6. The landscape plan submitted with the final plat application shall be revised as follows: i. Depict a 25-foot wide street buffer along E. Lake Hazel Rd., an arterial street, and 20- foot wide street buffers along S. Apex Ave. and S. Sublimity Ave.,both collector streets, landscaped with a variety of trees, shrubs,lawn,or other vegetative ground cover in accord with the standards listed in UDC 11-313-7C.3. ii. Depict landscaping along all pathways as set forth in UDC 11-313-12C. The pathways located on common area lots along the rear of building lots shall be set off the property line in order to provide a landscape strip along each side of the pathways in accord with the standards in UDC 11-3B-12C.1. iii. Depict fencing abutting pathways and common open space lots to distinguish common from private areas as set forth in UDC 11-3A-7A.7 or alternative compliance may be requested to the standard. iv. Depict a 10-foot wide multi-use pathway along the east side of S. Sublimity Ave. as well as along E. Lake Hazel Rd. 7. All required street buffers shall be installed with development of the subdivision, including those on Lot 76,Block 1. 8. Submit 14-foot wide public pedestrian easements for the multi-use pathways along S. Sublimity Ave. and E. Lake Hazel Rd. as required by the Park's Dept. if they're located outside of the adjacent right-of-way. 9. Stormwater integration shall comply with the standards listed in UDC 11-3B-I IC. 10. Address signage shall be provided at the alley entrances off the public streets for homes that don't have frontage on a public street. Address numbers shall also be provided on the rear of structures visible from the alley for emergency responders. 11. A private street application shall be submitted concurrently with the final plat application for approval of the private street. Compliance with the standards listed in UDC 11-3F-4 is required. City of Meridian I Department Report IV. City/Agency Comments &Conditions 12. The preliminary plat shall become null and void if the Applicant fails to obtain the City Engineer's signature on the final plat within two(2)years of the approval of the preliminary plat as set forth in UDC 11-6B-7A; or obtain approval of a time extension as set forth in UDC 11-6B-7C. See the Agency Comments folder in the project file in the public record for other City and Agency comments and conditions: (copy the link into a separate browser) https.Ilweblink.meridiancity.oralWebLink/browse.aspx?id=360421&dbid=0&repo MeridianCit V V. FINDINGS A. Preliminary Plat(UDC-6B-6) In consideration of a preliminary plat,combined preliminary and final plat,or short plat,the decision-making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The Commission finds the proposed plat is in conformance with the Comprehensive Plan and will be consistent with the UDC if the Applicant complies with the above-noted conditions. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The Commission finds public services are currently being extended and will be available to serve the site and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The Commission finds the proposed plat is in conformance with scheduled public improvements in accord with the City's CIP. 4. There is public financial capability of supporting services for the proposed development; The Commission finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The Commission finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Vl. ACTION A. Staff: Staff recommends approval of the proposed preliminary plat with the conditions listed above in Section IV. B. Commission: The Meridian Planning&Zoning Commission heard these items on November 7,2024. At the public hearing,the Commission moved to recommend approval of the subject PP request. 1. Summary of Commission public hearing_ a. In favor: Amanda McNutt,Brighton Corp. City of Meridian I Department Report V. Findings b. In opposition: None C. Commenting. None d. Written testimony: Amanda McNutt,Brighton Corp_ e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) testimony a. The Applicant submitted a letter agreeing with the staff report conditions. 3. Key issue(s)of discussion by Commission: a. None^ 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)for City Council: a. None C. City Council: Pending City of Meridian I Department Report VI. Action ' 1 1 Y'- .J 1mim I' rr ko AZ Mmli 1�.. r r tll'miue'I� rr uM�uuulun I �I ap ---/- _ q•- rlllllllllllr � 'i. I r I" IIAII ��. R, f " � - An ,`.-L_•w �f.�III� � - 54_ "'�� - y� a "• �r �Illlu Illllllr '\ �--—�1111111 uuln_umlr '�! \-Ilrri=�i1111111 1-n1 �•��/� � `I I��QIIIIIII`H��,wl {IJ '•��,�'��.!�ii,=say h-- �\\1•�,r11\�ic sl - �Illlllllllll,r pp -0 rr4---- OR t _ W I Hr pi uuUrrr,,, �� I 3. Future Land Use Legend Project Location �1Nedium Density' Area of Impact Residential Low Density OAnalysis Residential �PF MU-RG i FT— MU-C Civic Med=High Density Residential r 4. Planned Development Map �t LegendUIWU Project Location ' Area of Impact T= City Limits ® v — Planned Parcels L 1 O Analysis —EE EHM 1 1 - ® �,l ®q 1 ® l MIEEI 1 -E 1 1 1 1 ' \ t--------r 11 1 1 1 \ City of Meridian Department Report VII. Exhibits B. Service Accessibility Report PARCEL S1131438975 SERVICE ACCESSIBILITY Overall Score: 18 7th Percentile Description Location In City Limits Extension Sewer Trunkshed mains < 500 ft.from parcel GREEN Floodplain Either not within the 100 yrfloodplain or > 2 acres GREEN Emergency Services Fire Response time > 9 min. RED Emergency Services Police Meets response time goals some of the time YELLMN Pathways Within 1/4 mile of current pathways GREEN Transit Not within 1/4 of current or future transit route RED Ultimate configuration (#of lanes in master streets Arterial Road Buildout Status YELLOIN plan) > existing (# of lanes) & road iS in 5 yr work plan School Walking Proximity From 1/2 to 1 mile walking YELLOW School Drivability Not within 2 miles driving of existing or future school RED Either a Regional Park within 1 mile OR a Community Park Walkability Park within 1/2 mile OR Neighborhood Parkwithi- GREEN 1/4 mile walking Report generated on 10-24-2g2E by MERIGIAN'�salle,� City of Meridian I Department Report VII. Exhibits C. Preliminary Plat(date: 7/28/2024) NOIllf1N1SNOD NOd iGN-AWNINIINd ® Im, �$ �a S]8� Ada I 2 `n6 IV s I i o0 — � Z v I w I Q F ]nY © I N I 9 - a NN401 OD .= 0 4 C y rO 3 O m �zz d Z } woo¢ Q =mg O z Z z IzLL, J tl °°, I e wX 5� g i a�§ fI $ g F 449 �s I �A City of Meridian Department Report VII. Exhibits N0IJ.3nUI5NO]110d ION-ANVNIV Il1dd S r o moM - - - --�_ n --- --- __— I cos i l /I Yvi (III I xr e� a 1 I ryry �R 9 h 'LM�Iblilwls n / a / S c P 0 1 e ......„�r,.� ' IIII �' II IIII qg- LI _ TF / I iE 1! +If l C II e v. se�y sx• —— -- ——'-- _ L 1 II If City of Meridian Department Report VII. Exhibits NOIE)MUSNO711Od ION-ANV NI W I1311d ilil36 __. I p f 3F Y p� b ' _7 tT ON O HP � W, & g Fa I �a� $aa�¢ 22 71 CFO Way -- ©e©_ O aka s ®a 16 ®s too V OOa ; - - Wykk [exx Vlras II , - I _ II I N7 II II I I � I = II as Ciao 2 I I I I rraeas - .. I I I a I I E� & H i0s;1 NO II G��,.�8 HIS, � .os b°s 3.zs.9�.00x eg �e §9 � 11 a ���@gu@gg City of Meridian Department Report VII. Exhibits D. Landscape Plan(date: 7/30/2024) NOII UOi ION-AUVNIW 11311d Eli E £.m O 3 w F s 9 S 9 us Ii a gg3 a S @ i' § xaxas"vai ,aeaa 5^aaasa v4 sz � €� s¢& a a ps a ge s€.1 z2f5 o �oT p 2 0000 v' O Elm d 5 .¢ I RRyy a c uvav3Ig _ tears Y a4 i�d € e9S 'R a u ��� 5 OO Oa a0 {€ e a 1&v s43p°p €�€ Ox >, a� Oa rl s a sa€�.g dar'Sp a W Ad �a in im K g4 6 § nxa y sa ode �� 0 �3� ����.� �C5d ��a�a 4z g s 9 4 I I,_ I��a - fi I I O •�, - ��iSgil�����a .� •i•.- ab °a° g e — III I�_ �$� ��ah V dd 335 li_ lava viox 3ailaM iavd v>.ox'3an3ne hn �8g 's �N777. I33elx I a. $ -a I 1 ,�1; 2� e9ae r, d p I NI y� I � P z W '.• <x e i s4gd O 3 Q 'MOO fl9llS S C n� r?a x.l � 8 I I City of Meridian Department Report VII. Exhibits N0uanUISNOD UOJ ION-AUVNI W Il3Nd 3P€e § 5� �$ 7 o 0 1 a u�i vav lFs im�, H i €8h !& 0 a ea `s o p a afl 'z z � e a s� Y 5$w�. �ff eat s a a �»� ��Y€� "�_� w $ �e �.•,g W z� � a a ae. r� �g 3 'yFc�e'es��g s;s s£s=$�& §��:zs�s• gg s9 ���.� #'8�s a� a j�@4a Ea O oe i E a � "s. �� c ee� � Sg�Y3c3$�c g10� 0 — r y- h1 4 I I � II I - I �`• it l- � I � I \�.. �c III 'F i I _ o*�•� -n � �I- -� r I � iS�✓ t°-�� ✓. _-� -a".'`t r•. _ � ,,ice C � I cf O II I , II T -1 0 l s I I I a I z II I J le S - Oil H6'1 dvloWawum - City of Meridian Department Report VII. Exhibits E. Qualified Open Space Exhibit(date: 6/26/2024)& Site Amenity Detail 9K6 121, e i m S g § § E s We a s a s a n 8 ¢ 5 yyp C E E w f n a`a tl 4 o C9 o a 0 0 0 o A'A .. ........ 0 o OO z a hV Ng1bNIW111�'S i f3lvNaaVv Sxn'S I I I � I 5 � I W II = w � w Z p �g�@ e`6ed �srygti I s Y a arix�auwnerxs O a ,�q� l a� 1' City of Meridian Department Report VII. Exhibits New sidewalk locations(blue) and multisport court location (orange). !.PNENOMENA15T. 0 0 (D , G G 0 0 0 u u) n t,I 11' Q �J_-- -- -- -- -- -- -- -- -- -- -- r#-- t o000o Gr' o ; O K=. a. Oi : o » o0o s, oo > 000000 ., oeo ;, -8 In Multisport artificial turf court example - ,A . City of Meridian Department Report VII. Exhibits F. Conceptual Building Elevations Single Family Detached Carriage Lane ti smell �����`�,=fin' Single Family Attached(Paired)Carriage Lane - - 4W I„ 1 ■E ! a in City of Meridian Department Report VII. Exhibits C i E IDIAN.;--- Agenda Item Applicant Presentation Apex Phenomenal Preliminary Plat Meridian City Council December loll . 2024 -;- BRIGHTON Apex Phenomenal Pre- Plat • . - - - - - h Ab +. UP w .9hton Comte 1 f �IrIr11r11M1i; �Illld _•• ••'r ; N • rmnnnrP�nlns nlnllll`uuum' � ®,�, Sly U i Ile. i • 1 , • • • I - 111�IIIIIII illlll III s ' c�11111111 lIIIII � r InME I ��= SIIIIIII E11111 — � -- E➢EIII'i 011111111 Illllllt'llll[II �� V. � I} a • 1 "'+�Illllxplllllllll � �_� �;� �� � ��► + � C �� ME ' IIIR 111 a a, • • 1 € rl�is nrn �� "kill ;: 11111�,I11111 �; �, s11111 ME � , eN t � �� a � ��,. � 11111111 s ��_�,� . C�lll" MEN�11111®1111 iwMlrlrllrr"lllll� r BRIGHTON Pinnacle Development Development highlights : �Yil��T•:r•1►� - 0 Lake Hazel is now o en . Brighton r p � has completed nearly 2 miles of ry ° k 4 x improvements on Lake Hazel ..a i PINNACLE. � N with w - � • - . © Sublimity / u - - - mini—RAB at Crescendo 4 Internal street network completed . W'!.i BRIGHTON Future • Use Medium P Density L _ Reside ° ntial 4�r 1 1 E Crescendo S[ - 1 1 "Y 0 1 x E•LAKE•HAIEL--RD i i i i i . E Phenomenal Si.._ ,.,, ,,._......._.,....R,.� y ' E+UIKE•IiAFF[-R[7 Apex Phenomenal is designated "Medium High Density Residential" and zoned R-15 No FLUM modification or zoning modification is requested . 5 BRIGHTON Elevations fir t t .o 4 - . . 10 .U-�IL I • BRIGHTON Elevations K _ �g� R y : ,1 ey j LL Mpv Single-Family Paired Carriage Lane Now BRIGHTON Apex Phenomenal Features - - - - -- Apex Phenomenal is p - o proposed to have 27.6/0 qualified open space, a :� FUTURE R- 15 rtIT sports court, and ample t �� - pedestrian connectivity. LL M=W - .. . Proposed multisport court location 8 BRIGHTON Multisport Court Example - se _ r ,- ■ L -;- BRIGHTON New Sidewalk Locations I , M F0 1� F g8 1 BRIGHTON New Sidewalk Locations . . 'llllllllllU�' C: 11glNIIIW111i11111 =� 1 - - - � ; =- r� 9 0 .^ � hron Cori' elk DAEUMN • IIIIAl11Af_,IIIAA nAl +" �1 �� • liliililiir%fr1Hnaunn =w_ .a __lLm.r-- --r........�� ��i 11111i1 11 ,Ill llllyl; s= m �.1l1lIIlll�allill111�= �•�.i:;i'�w�� i' - i :=111'A111111 111f141_� 4. '� '= MUM 111111 • . • • • ' == 11u II HIM Ilnlll +]anon nr1111r 1111111 4 = .JI -.: Sign 1Pill 4111 fill 6 n1i Rill �i .111�f11111111II �, ' , 49,11- BRIGHTON Conclusion We concur with Planning & Zoning Commission 's recommendations of approval , and request City Council approval of Apex Phenomenal Preliminary Plat . Thank you ! 12 9ht0 n com`� Discussion