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HomeMy WebLinkAbout2000 08-10 .. -I. ' : ~_... ) ~ ) ~ : + I , I - t~ . , In I;. - ( Meridian City Council Special Meeting August 10, 2000 The special meeting of the Meridian City Council was called to order by Mayor Robert D. Corrie at ~:OO p.m. on Thursday, August 10,2000. Members present: Robert D. Corrie, Tammy deWeerd, Cherie McCandless, Keith Bird, Ron Anderson. Others present: Janice Smith, Rita Cunningham and Will Berg. Corrie: We will discuss, approve and amend the 1999-2000 Fiscal Year Budget and a tentative budget for 2000-01 Fiscal Year. So, I open the meeting and let's take the approved amend ment 1999-2000 Fiscal Year Budget. Bird: Mr. Mayor, I'd like Janice to explain this to us. Smith: The first sheet that I have there is on the Police Department by itself. The second sheet shows a back up for that. The $192,740 -- 17,000 is in our account in the Financial, we were short in the investment so we needed $17,000 because we were going to go over our expenses. The $75,740 is in the Building Department and will be going over their expenses. That's why it is slashed Generall Building. They also have $350,000 coming in from the Building Department. We need to increase the revenue $350,000 and expense out $350,000. The difference between the Police Department and the Finance, there was extra money set aside in the General Government account. It won't affect the budget itself, it's just moving money from one department into other departments. The explanation on ours is because of the investment account that we didn't account for, investment expense, that we didn't account for. Going to the Police Department, if you go to the second page, there is a summary of it all. Rita met with Bill Muster and went over it. We feel that is where it is going to stand at your end. Bird: On the Police, we had realized that we were off on the wages when we started in the budget. I didn't realize we were off on the operating too. Smith: $10,200 that they had in their uniform, they had in operating. Well, it actually needed to go up into personnel because it's taxed by FICA. If you look over to the Fiscal Year 2000 Budget Amendment in the middle, the $10,200 in the credit column, that does set off that office expense below on that bar. He had it in one place and we had it in another. So, they offset each other. Bird: I see this in personnel we've got $143,900 and in operating we go down to $14,251, fora total of $157,260. Smith: That's correct. They also purchased a generator for the Y2K under the building maintenance for $4,200 and the wiring. ( Meridian City Pre-Council Meeting August10,2000 Page 2 ( Bird: I see under the animal building maintenance, we had $7,000 and we didn't budget anything. We have $7,000 in expenses, is that right? Smith: The column there, the Fiscal Year 2000, is the budget itself. Bird: I see no budget on $53,750 I see no number in there. Smith: I'm going to have Rita explain this because Bill Muster and her spent all afternoon on this and she's got some spreadsheets. Cunningham: Actually we didn't get to the actuals, we just came up with the $320,000. We went and looked at what they've spent to date and what we projected they would spend in August and September. We projected that they will spend another $20,000 for each month. It brings them up to $320,000 that they are going to need in operations. That $10,000 that is up there in the uniform allowance, they actually included uniform allowance and their clothing expense in one line item. We added up in Personnel the whole $40,000 and actually $10,000 should be down in their operations for their clothing expense. Plus then the $4,200 for the wiring of the building for the generator for Y2K. That brings us the $14,000 in operations. Bird: What I was asking, Rita, was on $53,750 animal building maintenance, we had budgeted nothing and spent $7,000. Cunningham: When you are actually looking in their expenditure report? Bird: I'm looking at this print out. Smith: That $7,000, that's what the police version expected. Do you remember back at the beginning of last fiscal year? We had $2,891 ,000. The police at $3,062,000. All that number there is, that's what they projected they would need, which was over and above what the Council had giving them. So this spreadsheet had been done along time ago to do a comparison to find out where the two of us were off. I left that column in there to show you how close the police had come to what they actually are going to spend. They projected that they would spend $3,062,000 and it looks like they are going to spend $3,048,000. So that number there is just what they wanted to put in their budget. The second column there, Fiscal Year 2000 budget is what actually came out. That's how we actually had to put the money because they weren't given everything they had hoped for. deWeerd: Essentially you are not showing the short falls fall. You are just showing the lump total. Council Member Bird thought these showed where they were over. Bird: Yes. Smith: No, because it's even hard for me to tell you exactly where the monies going to fall. I can go back and look at August last year and they spent $20,000, September last ( Meridian City Pre-Council Meeting"... August 10, 2000 Page 3 ( year they spent $20,000. I could look at where they spent it last year, but it would just be a guess. Bird: That's exactly what I thought, because you've got Fiscal Year 2000 budget on one thing and then you've got the Budget Amendment. I'm seeing $14,251 down here under operating expenses and J'm not seeing any numbers here but I'm sure seeing $7,000. You've got a miscellaneous expense of $28,700 and we are spending $32,200, there's $5,000 of it. Smith: Do you remember when we have originally, Accounting has this $3,062,000 and then we had to cut to get to this $2,800,000 that you had allotted. So some numbers just had to fall out like that. Bird: Okay. So we need a budget adjustment for $350,000? Am I right? Smith: Yes. We are actually looking at amending the budget $350,000 which is all due to the Building Department. Actually then for the Police Department and the Accounting, we actually need to transfer funds from that excess we have in the Other Government. Corrie: So the amended budget would be $11 ,554,500? Smith: Yes. deWeerd: But that's not the total budget, right? Corrie: That's just the amended. Bird: That's just the General Fund. deWeerd: Why would you amend from Building to the General Fund? Wouldn't it be the whole thing? Bird and Corrie: No, because they are part of the General Fund. Smith: The General Fund right now is $11 ,204,500. That would bring it up to $11 ,554,500. Bird: But our revenue also goes up. Smith: Yes. Anderson: What 11m unclear about, Janice, is you are saying that the $157,000 that we are doing for the police is simply an adjustment from Other Government in the budget into the Police Department budget. The $192,740 is what we actually need to add to additional revenue to cover the Building Department, though, right? ( Meridian City Pre-Council Meeting'. August 10, 2000 Page 4 ( Smith: No. deWeerd: No, that's an expense too, Ron. That's" their interest, investment interest and some other. Those are expenses. $192,740, I understood they were actually expenses. One's in Building and the other in Finance. Anderson: Finance was only $17,000. deWeerd: Which was interest. Bird: But if you took $350,000 revenue in the Building Department, you would have quite a difference in expense because those guys work on a percent. deWeerd: Is it a coincidence that the figures are the same? Or do they have to be? Corrie: They have to be. Anderson: We should only be adding to the revenues whatever the Building Department went up. deWeerd: We are just transferring one to the other. Bird: You have to add to the revenues and take out the expenditures. Anderson: The expenditures are already there included in Other Government. The only additional expense would be whatever the Building Department additional expenses were. The other is a line item transfer from one department of General Government to another department. Smith: Between the Police Department and myself, they would be a transfer on those. The Building Department would bring in $350,000 more and their expenses are only $75,740. The difference would go into the Capital Fund because they are taking in more revenue than expenses. Anderson: So it will go into the Fund Balance and then it will go into Capital Improvement. Smith: That's correct. Bird: Mr. Mayor, I will try to make this motion. I move that we amend the Fiscal Year 2000 Budget, let it be shown that our budget was $11,204,500. We had an increase in income of $350,000 to make a total income budget of $11 ,554,500. We had an expenditure of budgeted $11 ,204,500. We had an amended expenditure of $350,000 for a total Fiscal Year 2000 Amended Budget of $11,554,500. I move that we accept that. ( Meridian City Pre-Council Meeting August 10, 2000 Page 5 ( deWeerd : Second. Corrie: Motion has been made and seconded to approve the amendment on the revision of budget amendments total $350,000, which was mentioned in the motion.. Any further discussion? Hearing none, all those in favor of the motion, say aye. MOTION CARRIED: ALL AYES Bird: Mr. Mayor, I move that we have the Clerk publish a preliminary budget for the Fiscal Year 2000 - 2001. In a General Fund, a total budget of $15,854,349 and in Enterprise Fund, of $16,820,449 for a total General Enterprise Budget, tentative, of $32,674,798. Anderson: Second. Corrie: Motion has been made and seconded for the proposed budget from the General and Enterprise Fund in the total of $32,674,798. Any further discussion? McCandless: I'm sorry, I'm really confused. I don't know what I'm voting on. Please explain it. Corrie: Explain the proposed budget of 2000-2001, the General Fund of $15,854,349, the Enterprise Fund totaling $16,820,449. Which brings total expenditure, proposed expenditure to $32,674,798. McCandless: Are we voting on the tentative budget for 2001? Corrie: Yes. That's correct. deWeerd: What happened, Cherie, is we can't go over this figure now. Corrie: Any further discussion? Hearing none, all those in favor of the motion, say aye. MOTION CARRIED: THREE AYES, ONE NAY Corrie: Proposed Expenditure Budget of $32,674,798 is the figure. Hearing that, I don't think we have to have a meeting Monday. I will entertain a motion to adjourn. Bird: I move that we close the Pre- City Council meeting. deWeerd: Second. Corrie: Motion made and seconded to close the meeting. All those in favor of the motion, say aye. Meridian City Pre--Council Meeting August10,2000 Page 6 MOTION CARRIED: ALL AYES Corrie: Adjourned. MEETING ADJOURNED AT 9:19 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPRO ,\"UUt""1111 - 'j,\\ ~C Ul:"n III ATTEST. ~,"', V' .'fT"-rrl/J~ ~"I'I~ · ~ ,~ _ -...y~ 'l~ $ v- 0Itct~~ ~ , ~ ~ : ~ ~ ~ :; SEAL ~ ~ ~ ~ g ~ ~ l\ l'i~' ~..yA '~r 15\ 11 ;C .$ ~ v.,d <SJ!"\ ~ " "" - 1 ~,...,.. W" ~/II^ -v4J~ I \\\..~" o/J11tlf'HI HH\\\\\