HomeMy WebLinkAboutMeridian Public Works MOU Cornonavirus State and Local Fiscal Recovery Funds Memorandum of Understanding
American Rescue Plan Act (ARPA)
Coronavirus State and Local Fiscal Recovery Funds (SLFRF)
This Memorandum of Understanding (MOU), is entered into by the City of Meridian and The
Meridian Public Works Department (the Department)for the use of certain federal financial
assistance as allocated by the City.
The purpose of this MOU is to establish a framework for the collaboration between the City's
Finance Department and the Public Works Department to carry out the following project:
Section 1 — General Information
Prime Recipient City of Meridian
Awarding Agency U.S. Department of the Treasury
Program Coronavirus State and Local Fiscal Recovery
Funds
Assistance Listing Number (ALN) 21.027
Federal Award Identification Number (FAIN) SLFRP5436
To cover eligible costs incurred beginning
March 3, 2021, and ending with costs
Period of Performance Start and End Dates incurred or obligated by December 31, 2024
and all costs expended by December 31,
2026.
Project Name WRRF Biosolids Dryer
Grant Amount $192,878.46
City Contact Information Laurelei McVey (208) 489-0365
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Section 2 - The Grant
2.1 - Overview of the Grant
The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, a part of the
American Rescue Plan, delivered approximately $12,800,000.00 million to the City to support its
response to and recovery from the COVID-19 public health emergency.
The SLFRF program provides governments across the Country with the resources needed to:
• Fight the pandemic and support families and businesses struggling with its public health
and economic impacts
• Maintain vital public services, even amid declines in revenue resulting from the crisis
• Build a strong, resilient, and equitable recovery by making investments that support
long-term growth and opportunity.
2.2 - Project Amount
The City Council has allocated, and the Public Works Department agrees to accept, on the
terms and conditions in the MOU, the grant amount listed in Section 1 - General Information.
2.2 - Project Purpose
The grant is being made solely to finance the project described in Section 1 - General
Information of the MOU. The Department shall expend the grant funds only for costs eligible for
reimbursement under ARPA; 2 CFR Title 2, Subtitle A, Chapter II, Part 200.430 Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the
"Uniform Guidance"), and other applicable federal rules and regulations. The Department shall
expend the grant funds only for goods and services described in its application that was
reviewed and approved by the City Finance Department and City Council. The Department shall
be responsible for compliance with, and shall comply in all material responses with, all
applicable laws and regulations, regardless of whether the laws or regulations are expressly
referenced herein. For information on eligible costs for recipients, subrecipients or beneficiaries
refer to the Recipient Handbook and applicable federal law and regulations, and guidance
issued by the U.S. Department of the Treasury for use of SLFRF funds.
2.3 - Period of Performance
All eligible expenditures must be incurred or obligated by December 31, 2024, and expended by
December 31, 2026, as allowed by federal law and regulation.
2.4 - Reporting and Compliance with Laws
The Department shall comply with all reporting requirements set forth by the Finance
Department. In addition, the Department agrees that each project shall be constructed or
undertaken, and each grant shall be expended in full compliance with all applicable provisions
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Memorandum of Understanding -WRRF Biosolids Dryer
of federal, state, and local law and all regulations thereunder. Without limiting the generality of
the foregoing, the Department covenants to comply in all respects with all applicable law,
regulation and rule regarding bidding, procurement, employment, and anti-discrimination.
Section 3- Federal Requirements
3.1 — Federal Award Terms and Conditions
The parties acknowledge that these funds constitute federal financial assistance to the City of
Meridian, Idaho, including all departments of the City, and therefore use of these funds must be
in accordance with Uniform Guidance, and that none of these requirements are waived by
recitations or terms of this MOU or representations of the parties later during the term of
performance, closeout, or post-closeout period except as allowed by law.
The project design and purpose may require funds to be paid to subrecipients, contractors,
and/or beneficiaries and for the Department to be a Pass-through Entity under federal
regulations. The Department specifically acknowledges responsibility for its duties under
Uniform Guidance, including without limitation:
• 2 CFR 200.214 — Suspension and Department
• 2 CFR 200.301 Performance measurement
• 2 CFR 200.302 Financial management
• 2 CFR 200.303 Internal Controls
• 2 CFR 200.317-327 Procurement Standards
• 2 CFR 200.331 Subrecipient and contractor determinations
• 2 CFR 200.332 Requirements for pass-through entities including subrecipient risk
assessment, monitoring, and follow-up
The Department will adhere to and apply to all subrecipient the Uniform Administration
Requirements, Cost Principles, and Audit Requirements for Federal Awards. The City's Finance
Department should be consulted as needed to ensure adherence to contracts, and conformance
with federal requirements.
3.2 Title VI Civil Rights Laws
The Department by entering this MOU certifies its compliance with Title VI Civil Rights laws. The
Department will also seek certification of compliance as may be required of subaward recipients
and contractors.
Section 4 - Miscellaneous
4.1 —Termination
The Finance Department, in its sole and absolute discretion, may terminate this MOU
hereunder:
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(i) If the Department has breached any provision of this MOU or has failed to
comply with any applicable federal, state, or local law or regulation applicable to
this project;
(ii) If any representation or warranty, including supporting documentation, made by
the Department shall prove to have been incorrect in any material respect at the
time made; or
(iii) If the Department is noncompliance due to severe programmatic or
administrative issues, such as inability to deliver on objectives, or inability to
submit information required for ongoing monitoring.
4.2 - Changing Guidance from the U.S. Department of the Treasury
The U.S. Department of Treasury has provided ongoing guidance on the use of and reporting
on SLFRF funds. If any new guidance materially impacts how the Department plans to use the
SLFRF funds, the Finance Department has the right to change the project, so it can be
compliant with federal requirements.
4.4 - Political Activity Prohibited
None of the funds provided under this MOU shall be used for any partisan political activity, or to
further the election or defeat of any candidate for public office or ballot measure. However, no
person engaged to perform such services pursuant to this MOU shall be precluded from
devoting income derived from such services to any lawful political activity, or to the support of a
candidate for public office or of a ballot measure.
4.5 - Right to Review
The Department's project and accounting for expenditures of SLFRF funds are subject to review
by any federal or state auditor; the Finance Department; or their designees. Such review may
occur with or without notice and may include, but is not limited to, on-site inspection by City or
other agents or employees, inspection of all records or other materials which the parties deem
pertinent to the MOU and its performance, and all communications with or evaluations by
service recipients under this MOU.
4.6 - Modifications
Each party may request changes in the MOU. Any and all agreed modifications shall be in
wiring, signed by each of the parties.
4.7 - Records Maintenance
The Department shall maintain all books, records, documents, data, and other evidence relating
to this MOU and performance of the services described herein, including but not limited to,
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this MOU. The Department shall retain
such records for a period of seven (7) years following the date of final payment.
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If any litigation, claim, or audit is started before the expiration of the seven (7) year period, the
records shall be retained for a period of seven (7) years after all litigation, claims, or audit
findings involving the records have been finally resolved.
IN WITNESS WHEREOF, the parties hereto have caused this MOU to be duly executed as of
the latest date set forth below.
City Meridian Public Works Department (recipient)
Signature:
Name: Laurelei McVey
Title: Public Works Director
Date: 12-3-2024
Name of Department: City of Meridian Finance Department
Signature:
Name: Todd Lavoie
Title: Chief Financial Officer
12-3-2024
Date:
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