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HomeMy WebLinkAbout2024-11-19 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, November 19, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the November 6, 2024 City Council Work Session 2. Approve Minutes of the November 6, 2024 City Council Regular Meeting 3. Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement (ESMT-2024- 0160) 4. Final Order for Prescott Ridge Subdivision No. 5 (FP-2024-0019) by KM Engineering, generally located 1/4 mile south of W. Chinden Blvd. on the west side of N. Rustick Oak Way 5. Final Order for Briar Ridge Subdivision (TECC-2024-0003) by Kent Brown, Kent Brown Planning Services, located at West side of Meridian Rd. between W. Lake Hazel Rd. and W. Amity Rd. directly south of the mid-mile point 6. Findings of Fact, Conclusions of Law for Raising Cane's Council Review (CR-2024- 0002) by Lynzey Uechi, East River Valley St., LLC., located at 2700 N. Eagle Rd. 7. Findings of Fact, Conclusions of Law and Order of Denial for Rolling Hill (H-2023- 0070) by JD Planning and Consulting, located at 1560 Rolling Hill Dr. 8. Memorandum of Understanding between the City of Meridian and Firehouse Subs Public Safety Foundation for acceptance of the grant awarded to the City of Meridian, on behalf of Meridian Fire Department for Rope Rescue Equipment (including Freight up to $450) valued up to $25,680.60 9. Agreement Between Meridian Youth Baseball and the City of Meridian for Priority Use of Sports Facilities during the 2025 Season 10. Agreement Between CapEd Credit Union and the City of Meridian for Sponsorship of 2024-2025 Water Tower Championship Competition 11. Approve Task Order 5040.0200.d to Brown and Caldwell for the Not-to-Exceed amount of $613,200.00 for the Wastewater Resource Recovery Facility Biosolids Dryer project and authorize Procurement Manager to execute the Task Order and issue the Purchase Order for the Not-to-Exceed amount of $613,200.00 12. Approve construction contract to The Ewing Co. for the Not-to-Exceed amount of $5,797,532.00 and authorize Procurement Manager to execute the contract and issue the Purchase Order for the Not-to-Exceed amount of $5,797,532.00 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 13. Finance Quarterly Financial Update - November 14. Arterial Roadway Landscaping Discussion 15. Meridian Pool and Meridian Homecourt Fee Discussion EXECUTIVE SESSION per Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated \[Action Item\] Motion to enter executive session made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener Into session: 5:48 PM Out of session: 6:10 PM ADJOURNMENT 6:10 PM Meridian City Council Work Session November 19, 2024. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, November 19, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Other Present: Chris Johnson, Bill Nary, Caleb Hood, Todd Lavoie, Mike Barton, Garrett White. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is November 19th, 2024, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next up is adoption of the agenda. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we adopt the agenda as published. Overton: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the November 6, 2024 City Council Work Session 2. Approve Minutes of the November 6, 2024 City Council Regular Meeting Meridian City Council Work Session November 19,2024 Page 2 of 29 3. Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement (ESMT-2024-0160) 4. Final Order for Prescott Ridge Subdivision No. 5 (FP-2024-0019) by KM Engineering, generally located 1/4 mile south of W. Chinden Blvd. on the west side of N. Rustick Oak Way 5. Final Order for Briar Ridge Subdivision (TECC-2024-0003) by Kent Brown, Kent Brown Planning Services, located at West side of Meridian Rd. between W. Lake Hazel Rd. and W. Amity Rd. directly south of the mid-mile point 6. Findings of Fact, Conclusions of Law for Raising Cane's Council Review (CR-2024-0002) by Lynzey Uechi, East River Valley St., LLC., located at 2700 N. Eagle Rd. 7. Findings of Fact, Conclusions of Law and Order of Denial for Rolling Hill (H-2023-0070) by JD Planning and Consulting, located at 1560 Rolling Hill Dr. 8. Memorandum of Understanding between the City of Meridian and Firehouse Subs Public Safety Foundation for acceptance of the grant awarded to the City of Meridian, on behalf of Meridian Fire Department for Rope Rescue Equipment (including Freight up to $450) valued up to $25,680.60 9. Agreement Between Meridian Youth Baseball and the City of Meridian for Priority Use of Sports Facilities during the 2025 Season 10. Agreement Between CapEd Credit Union and the City of Meridian for Sponsorship of 2024-2025 Water Tower Championship Competition 11. Approve Task Order 5040.0200.d to Brown and Caldwell for the Not- to-Exceed amount of $613,200.00 for the Wastewater Resource Recovery Facility Biosolids Dryer project and authorize Procurement Manager to execute the Task Order and issue the Purchase Order for the Not-to-Exceed amount of $613,200.00 12. Approve construction contract to The Ewing Co. for the Not-to- Exceed amount of $5,797,532.00 and authorize Procurement to execute the contract and issue the Purchase Order for the Not-to- Exceed amount of $5,797,532.00 Simison: Next up is the Consent Agenda. Strader: Mr. Mayor? Meridian City Council Work Session November 19,2024 Page 3 of 29 Simison: Council Woman Strader. Strader: I move that we approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Overton: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 13. Finance Quarterly Financial Update - November Simison: So, we will go on to Department/Commission Reports. First up Finance -- Quarterly Financial updates. Mr. Lavoie, nice to see you again. Yeah. I think it's been a month. Lavoie: It's been a while, Robert. Good to see you. Good afternoon, Members of the Council. Again, appreciate you allowing me to present this topic to you today. So, let's see if this is working. Okay. We are good to go. So, again, today's agenda is we are going to talk to you about our November finance quarterly update. This e-mail was presented -- or this data was presented to you on November 5th via e-mail. So, what we are doing is we are just going verbally over what we have presented to you and happy to have any discussions at any point in time about the topic that is being discussed, which is primarily -- primary -- property tax. So, anytime, please, interrupt me. Go ahead, let's talk about it. We want to use this as an educational opportunity for anybody on any of the topics that we are discussing tonight. So, again, we will go over Property Tax 101 . We will talk about the levy rate. The state and the county have issued our levy rate for the upcoming year. So, we will talk about that. We will talk about the property tax burden. Our property taxes come from primary -- primarily residential, but also commercial. I will kind of introduce you to that concept and, then, property tax comparisons and, then, we will also talk about what our next quarterly update is and, then, I believe Luke is online. Luke and I have been working on an idea to have finance or any other department present other topics to you. So, we are going to introduce that kind of concept to you at the very end. Luke will give some thoughts on that concept as well. So, that's the agenda for today. So, first off was Property Tax 101. The state mandates and controls basically everything we do within property taxes. They do have a code that we have to follow. You have heard about the -- you know, the Meridian City Council Work Session November 19,2024 Page 4 of 29 three percent rule. Again, that is a state mandate. We can only increase our property taxes by three percent. The state mandates that. And, then, a few years ago they increased -- or introduced a concept of, yeah, you can increase it by three percent, but your total total total can't increase by more than eight percent. So, that's been in place for three years and we do have some code here, that's 63-8802. So, again, that is what mandates us on that perspective, which we follow, and, then, I threw in a separate code in there, 63-301(a). This is new construction. This is where the county assesses any new properties that have come on the roll since they last issued the property tax roll to us and we get to treat that as new resource revenues. Again we will talk about that concept a little later. But, again, one of the -- add that code in there that the state and the county control that as well. So, the only thing so far that we really control is the three percent. Everything else the state kind of controls. We have four major components that we use to manage our property taxes. The first bubble is what we call base property taxes and this is determined by the state's code that we can reference our highest amount of property taxes collected over the previous three years. So, we get to choose that. Historically we have always chosen the highest number, because that is what we have selected to cover the base for this current level of service today. So, for fiscal year 2025 we have determined how much money we need to provide the citizens a service level of today and that includes so much property tax. Usually you asked us to continue that level of service the next following year, so that means I need the same level of property taxes for this year for next year. So, traditionally we have always taken the highest level property taxes, because that's the level of service that you have asked us to provide to your citizens. So, that is what we call our base property taxes and that's going to be the highest property taxes collected over the previous three years. The next component to our property tax calculation is allowable property taxes, which is the three percent. That's the one lever that you have that you can select zero to three percent on an annual basis. You have heard -- you have heard me long enough for years I tell you to take the three percent every year. I will continue to stand on my soapbox and say take the three percent every year, because that's what we use to cover cost of doing business, merit increases, step plan increases, health benefits, fuel cost -- that's the management guidance that I have provided the City Council over the years and I still believe that is the right guidances, use that three percent to cover the cost of doing business for the City of Meridian. The next one is new construction. Kind of reference that on a previous slide. This revenue source is created from the new properties added to the role since the last property tax roll was conducted. So, that means we now have a new impact to the city that we now need to service. We get new revenues to cover -- in theory we get new revenues to cover those new impacts. That's a business approach and management approach I have guided you is if we have a new impact to use those revenues to get new resources to provide the services for those new impacts. That's the guidance I have given you. Again, we have been able to do that in the past, so if we get new resources we use that to usually get new firefighters, new police officers, new communications people, new finance people, that's the normal practice that we have done in the past and I will continue to promote use new construction to pay for new resources to provide for the new impacts to the city and, then, the fourth component is new annexation. This is nominal at this point in time in our city's life cycle. Fifteen years ago had a much more impact. Now it's Meridian City Council Work Session November 19,2024 Page 5 of 29 30 grand a year, so it's not really too much of an impact, but it's the same concept, when you have new land that comes on to our property role you get that value, but right now it's pretty nominal at 30,000 dollars a year. So, can't really do too much with that. Add all those things up that is what we get to total property taxes. Fiscal '25 is the first time we added a new component. I did not put that on the bubble here, but that's called foregone and I don't think we want to make that a practice, but, again, we made the right decision for fiscal '25, we needed it for the public safety needs, but you could add another bubble there called foregone, but, again, I did not include that in there, but you could have that as a component of revenue source for property taxes. Whitlock: Mr. Mayor? Lavoie: And on this slide I think I did add it on there from a -- Simison: Todd, just one second. Lavoie: Oh, yeah. Sorry. Sorry. I apologize. Whitlock: If you don't mind if I just interrupt as you go. How true is that statement that the three percent maintains the level of service given inflation and everything else that point -- Lavoie: When you say how true is that statement, again, we have promoted that practice and we have been managing with that practice to the best of our ability, but are you saying -- I mean when you say how true is it -- Simison: How do costs compare? Whitlock: Yeah. How confident are you that -- Lavoie: Oh. I can tell you right now there is -- there is no way three percent covers our cost of doing business anymore. Our payroll alone -- when you do -- our payroll alone for public safety is higher than property tax value itself. So, this year's property tax number for 2025 is 50 million flat. Payroll alone for public safety is greater than 50 million. So, in theory if you gave them a three percent increase and you get a three percent increase from property taxes, which is a lower number, you are already working on a deficit situation. These last two years is the first year we had that in the last 15 years occur. So, we are now in a new phase of our city's development or lifespan. So, it's brand new to -- it's kind of new to us. We had this about ten to 15 years ago, but now this is a new component that we have to manage and -- accordingly, but it won't cover it, hence, why I always said take the three, because I'm already at a negative situation. But that's a fair question. So, with that we have gone over the concept of how we manage -- how we promote the management of financial resources for property taxes. So, for fiscal 2025, the budget we just passed, your base property taxes is 47.6. Allowable was three percent or what we call the three percent. We did maximize that opportunity this year. So, we get 1.4 million dollars. Brian, as you stated, does that Meridian City Council Work Session November 19,2024 Page 6 of 29 cover everything? The answer is no. Are we are going to have to find other ways to finance those other things? The answer is yes. New construction. So, this is, again, the new impacts to the city. We have new people moving in. We have new businesses moving in. They expect the same level of service. All right. Let's use this new money to keep that level of service going. We got 1.3 million dollars of new dollars, new annexations 46. In that last component is foregone and exemptions. The state mandates that we have some exemptions in there for different property types. So, they actually do a reduction in our collections of property taxes, but we did ask for about half a million dollars this year. So, when you net it out to two that is what we get from foregone and exemptions. At the end of the day the county did approve our 50.7 million dollar request for property taxes to be collected on our behalf by them. So, with that in total property taxes for the City of Meridian, how they, then, calculate a levy rate, they take that number, they do the mathematics and figure out how much property we have of value above the dirt and, then, they say, hey, this is your levy rate. So, they calculate the levy rate, then, they apply that levy rate to every taxable property in the City of Meridian. So, again, that formula stays the same, but I'm going to apply the numbers. So, there is your property tax that we got approved, that 50 million. The county has currently calculated the value of the City of Meridian above dirt is 24.9 billion. That's the value of it. Do simple math and it gets you to a leverage rate of .00203. That is your levy rate for the next fiscal year -- or calendar year. It's already on your tax assessments. If you go to the assessor you will see it's there. But we are at .000203 for the upcoming year and I'm guessing the question is that good, is that high, that's low -- it's a year over year reduction from last year and you can see over, you know, the last -- since the last 21 years, you know, during the great recession it went up, then, over the last many many many years it's been going down on the downward trend and we don't see too much change unless we have another economic situation. The downward trend should continue to occur for the next foreseeable future. So, I wouldn't be surprised if your -- if our leverage rate is below two next year based on where it's at right now. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Todd, quick question. Lavoie: Yes, sir. Taylor: So, long term trend going down, is that because the value of the property within the city is outpacing the rate at which we are collecting property taxes? Lavoie: Correct. Yeah. You are a hundred percent correct. The largest impact on levy rate is the valuation that the county gives us. It's -- again, we can only increase our property taxes so much, but if values go up 20 percent your home may have gone up 20 percent this year, yours might have gone down three, yours -- my -- I mean that will have a larger impact on that number calculation than us increasing it eight percent in my opinion. The assessor may have a different opinion, but my opinion is if the values go Meridian City Council Work Session November 19,2024 Page 7 of 29 up 22 percent and we only increase our property tax by eight, the larger number is 20 percent, not eight, and that will have a larger increase on that. Yeah. And this next slide I think will support your arguments. The line bar is your levy rate. The bar graphs are how many times -- when you took the three percent or not. So, you will see kind of right in the middle there you had three years there where we didn't take the three percent, but what happened to your levy rate? The property value of Ada county had the bigger determinant factor on the levy rate than we did. We didn't increase the budget, but the levy rate went up. I know it's counterintuitive, because I make the argument that the valuation that Ada county gives us has a larger impact on the levy rate and, then, after that slide you will see that we have taken three percent or a percentage of something majority of the time, but your levy rate goes down. Wait a minute. I thought we increased property taxes, because the valuation that Ada county gives in my opinion has a larger impact on the mathematical formula at the end of the day, regardless of your discussions here that, you know, we are not going to take the three percent, we are not going to raise your taxes, that's an impossible statement for us to make, because we only make up 40 percent of a levy rate. So, again, we can't say that, because your house might go up eight percent, yours goes down two, yours is up 20 -- well, two-thirds of your customers are -- just had property taxes go up. So, we can never make the statement that, yeah, we -- by not taking three percent your property taxes will go down. That's impossible. So, again, this I think supports what you are talking about. Yeah, the county has a bigger impact on it, because we can see we take the three percent, but the levy rate keeps going down for some reason, because the levy rate -- the value -- total valuation trumps the three percent at the end of the day. So, what that total taxable value -- kind of what you were talking about, Brian, I guess, is the city has done well. There is a lot of valuation. This is all controlled by the county and all controlled by the economic environment that is out of our control. This is where your city stands at evaluation standpoint and it goes exactly what you are talking about, Doug, the valuation is going -- the levy rate goes down, because this bar keeps going up and I don't see it really changing much. Yeah. We had that correction last year, which we knew was going to happen. They were trying to do some tax relief. This year just got caught -- we caught back up real quick. So, another -- so, again, I'm just going to give -- go through these slides pretty quickly. This is your base property taxes over a year. It's -- again, we are always going to take the previous year's most likely, because that's a level of service that you have asked your departments to serve. We can't really go to a lower level or you just have to start cutting services. Allowable property taxes. Again, this is the three percent. We don't take it every year, but when we do take it you can see the kind of -- the numbers are a little bit higher. This is the slide that you have heard from me in e-mails. The concerning one. This is your new construction. This is what we use to pay for new things in my opinion on how we run the city's financials. You know, after we paid all the bills, after we paid everyone's salaries, made everything, this is the new stuff. Okay. What do you need new? Oh, we -- we had 10,000 new people move here. Let's get some police officers. Let's get a park. Let's do something. This is in my opinion what pays for that. Unfortunately, it's on a downward slide, it's going to continue to go on a downward slide in my opinion. So, that means we have less to work with and my concern, my opinion, my thoughts are we just have to -- I think have a few more discussions in the future how we are going to Meridian City Council Work Session November 19,2024 Page 8 of 29 manage this new revenues, unless we can find some other new revenue sources to help pay for our new ongoing needs and these are all ongoing dollars. That's a good thing about this. This is new ongoing dollars. But, unfortunately, it's at a declining rate and we progress -- we project it's going to continue this kind of pattern for the next number of years. Simison: And Todd -- and that's at 90 percent of what the new construction value would normally be based on the lower levy rate, so it's almost in a lot of ways 50 percent of what it could have been if things were different with our levy rate. Lavoie: Yeah. We are getting hit twice, 90 percent plus a lower level rate, and so every time our leverage goes lower and lower, you are right, Robert, we just get hit less and less and less unfortunately. Yeah. Simison: Or more and more and more. Lavoie: Yeah. So, again, not a great thing for us, but, again, we will manage, we will live with the -- within the means that we have, but that's our new construction and, then, annexation -- as I mentioned years past it was great, but, again, we -- we have now annexed mostly everything and so it's become a nominal value for us to really concern ourselves with. It's 46 grand this year. So, you put it all together this is your total property tax sources. Again, if -- it's going to grow every single year. The city's grown every single year. We continue to open, you know, stations and parks and things like that. These are the necessary resources to keep the services where our citizens want them. So, with that that gets us into the next concept called burden management. The county tracks all of our properties for us by type and the types that they track for us are commercial, farm, manufactured homes, operating -- you can see the list there. Majority of our revenue comes from residential. We know what our city is. It's residential. The next biggest source is commercial. You can see everything else is very nominal. The next slide just shows you of the hundred percent kind of view of it, so this year we are receiving 68.3 percent of our revenue from residential and 29.8 percent from our commercial. That pretty much makes up a hundred percent. The largest -- Taylor: Mr. Mayor? Lavoie: Yeah. Simison: Councilman Taylor. Taylor: Real quick. Is there -- just looking at these percentages, you know, we are about 70-30 for the most part, is there a -- sort of a healthy balance that, you know, you would understand to be like we want to be 65-35 or 70-30 is good or -- is there any indication kind of out there in your world of management? Lavoie: Unfortunately there is not that, again, within the state. There are some states that are 98 percent commercial and two percent residential. It all depends. I think one Meridian City Council Work Session November 19,2024 Page 9 of 29 example is kind of where the Chobani plant is. I think that's -- that area is mostly -- that city is mostly just that plant, but, then, the residential is kind of outside of it. So, they are completely shifted, you know, and I think Boise is going to be probably closer to probably 40 percent, 50 percent commercial, because they got downtown, high value properties. So, there is no magic equation. It's -- what the city has is what the city has. No mathematical perfect situation. Unfortunately. Simison: Well -- and I will take a different stab at that in a different way. I think if you go back and you use this chart, you look back over the times legislature has made adjustments or not adjusted the homeowner exemption, it almost looks at about a 70-30 area where we tend to have a -- residence not fill the -- the increased burden in a lot of ways. I mean you can almost track this with changes in the legislature in a lot of way and the one from the last two years is a change in assessor and some of the assessments that has created a little bit of downward shift in that. So, you know, is it the right mix? I don't know. But it is definitely that mix about 70-30, the traditional exists from -- what I would say these -- when you look at legislative changes and the indexing to homeowners or not and making those type of changes. Lavoie: Again, that's -- again, we -- we do track this. We want to, you know, make sure that we don't have any deviations too great or too -- too not great. So, again, we just track the data and it's -- this lets us know that, you know, our residential -- our burden still is fair. Next item is -- this is your levy rate -- or not your, but residential properties within the City of Meridian are going to have this levy rate on their next bill. Again, this is on the assessor's office. You can obtain it now for this next upcoming year. We make up 40 percent of the bill, with the county taking 31 percent at the next one. So, again, I made the statement that, you know, we can never guarantee anyone lower taxes or higher taxes, because we only make up 40 percent. If the school district wants to pass a bond, well, you have no influence on that. So, again, for us to say we can lower or not lower taxes, just know that we only make up 40 percent of the tax bill. Simison: And, Todd, maybe leave that up for a second -- is traditionally city, county and school with the bonds were relatively equal in the percentage of the tax burden, but, obviously, with the bonds being paid off and stuff it's definitely shifting your tax bill to be -- where a greater percentage with the school district is falling off. So, even from a visual on that percentage could impact people's perception of our tax base and rates. Lavoie: Very fair. Yep. Like I said, if the school gets another bond passed, well, then -- then percentages change again. This is our property tax comparison. Again, we provide this data in other a-mails as well. We do track six homes. We have been tracking them for -- since I think 2006. This is our most recent property tax evaluation per Ada county. So, of the six homes our average home price is 490,217 dollars. The average change in market value that we saw for our six homes was 21 ,633 -- 21,633 dollars in the positive. So, we did go up year over year for our residential comparison percentages. These are the individual homes. You can see we had .1 to 9.3. So, again, the .1 home, they are going to have lower taxes. .1 is less than the levy rate increase that we saw, so they are going to have lower taxes, but the 9.3 is higher than Meridian City Council Work Session November 19,2024 Page 10 of 29 the levy rate decrease that we saw year over year, so, therefore, they are going to have more taxes. So, again, for that -- that discussion of everyone has a different experience. Average home price was up 4.61 percent in that comparison. This is the City of Meridian taxes only against in 2006. Using our averages of up to six properties, the average home paid 458 dollars a year for the services provided to them by the City of Meridian in 2006. 2024 it's going to be 74,250 on average. That's 62 percent almost over 18 years and I think if you do the math that's like two point something percentage on an annualized basis. So, right around inflation. So, again, that's where the residentials -- City of Meridian portion -- again, not the total, but City of Meridian portion of taxes. That's how it looks for an average home. Total property taxes. If you take the whole bill itself, again, it's gone up 2.20 percent since 2006. Divide that by 18 and it's nominal. So, four people -- when you have your discussions with your property tax, your homeowners out there, and their property taxes haven't increased since 2006 and would make the argument they haven't. Have they gone up and down? Sure. All depends when you buy it. Sure. But from our six homes that we analyze you can see from 1,782 to 1,818, that's not a ton, but that's your total tax bill, not just us alone. We also do this for our commercial. We track I think 11 properties in commercial. Average commercial property in our collection of data is 11 million dollars. The average increase per property was 88,456 dollars year over year and, then, this is their annualized year over year. Again, four properties had zero percent changes. Again, commercial that's much more difficult, kind of like Robert was talking about, commercial is a -- kind of a fun thing for Ada county to have to manage, hence, why Robert made the few comments. So, you see the fluctuation of burden changes. Four of them got zero changes, whereas almost every property and residential went up 1 .9 percent increase on average on the 11 properties that we track for commercial. Residential is 4.61 . So, you can see there is a three percent gap between the two property sources that we have. With that, again, if you only go up one percent your year over year tax burden isn't going to change much. As you can see it actually went down, because our levy rate went down greater than one percent. I forget what the percentage was, but since it went down greater than one percent and your property went down one percent, your property taxes will go down to different -- so, if I lost you there. So, property taxes went down. The levy rate went down. I think it was like 4.5 percent. So, we went from a .00207 to .002003. So, that was like four percent. If your property tax levy went down four percent, but your property value only went up one percent, that means you have a -- well, four minus one equals negative -- negative three. So, you should see a property tax reduction. Residential will have the opposite. Again, we only reduced -- we reduced our leverage rate by four, but let's just say John's house went up nine, well, nine minus four equals five. He should see a five percent increase in his property taxes if that makes sense. So, we had a year over year reduction in commercial property taxes, because the levy rate went down, the property values only went up a percent, so, therefore, they should see that and, then, their total taxable -- taxable bill, they have done very well for the last ten years. Different conversation. Different day. But, again, commercial has been paying less and less and less and less and less, other than the one year last year when they wanted to fix the assessment, but, then, the assessment corrected itself. So, that's commercial. Go ahead. I thought I heard somebody. apologize. So, again, that is a commercial total property taxes there. So, again, recap Meridian City Council Work Session November 19,2024 Page 11 of 29 what we have covered today. Property Tax 101 and levy rate history, comparisons, burdens, what we are going to do next quarter is going to be your -- my financial update for fiscal year 2024's update. I would let you know how we did budget to actual. Basically the report card, you know, did we achieve it, not achieve it, did we come short. Changes the fund balance. Our top five revenue sources and our top five expenses. So, that will be our next quarterly update. Then that gets us to this new topic. Again, Luke, I think you are online. This is navigating numbers with Finance, again, it's kind of a learning lesson -- learning opportunity that we are happy to participate in. That's why we are here today talking about property taxes. These are some of the concepts or ideas that Luke and I talked about as opportunities to stand in front of you be it me, any director, any subject matter expert. Again we are happy to be involved and have these discussions with you, so that you are informed and comfortable with the decisions you are making. I'm getting -- there is one or two, sweet. If there is none, again, we respect that. Again, Luke, I hand it over to you if you have any additional words you want to talk about this concept that you brought forward. Cavener: Yeah. Thank you, Mr. Lavoie. Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. So, Council, this is I think a continuation of a -- of a conversation many of us have had of this Council's desire to -- to level up and to continue to learn more about the various funding sources and the financial obligations that the city has. So, I want to thank Mr. Lavoie for bringing a lot of these ideas, but, Council, this -- we are not limited to this and so if there is something that Mr. Lavoie presents on or sends us an e-mail on that you would like that to be a future, you know, monthly finance update, I would encourage you to keep having that conversation with -- with the Finance Department or with me, so that we can make sure that we are accommodating your requests and, listen, Mr. Mayor, if I may, just a couple of questions for our CFO. Simison: Yes. Go ahead. Cavener: Thanks, Mr. Mayor. Mr. Lavoie, I wish every citizen could watch this presentation, because I think it's really enlightening. It helps I think many of us really understand the ebbs and flows of city budgeting. My question is, you know, we -- as I understand the city of Kuna assesses a mitigation fee for schools and I -- I read an article recently about the city of Star charges a mitigation fee for police services. Now, I would be apprehensive about charging a fee for an ongoing expense, but can you maybe explain to the Council the legality of mitigation fees, where they make sense, where they don't and if that's something that the City Council should look to explore. Lavoie: Yeah. Mr. Cavener, I have heard about the Star one. I have not heard about the Kuna one. I know that Pocatello tried this a number of years ago and they actually called it the T-A-X tax system or something like that and that was shot down. I do not believe that we can charge a profit to citizens for services. Again, I have talked to a few Meridian City Council Work Session November 19,2024 Page 12 of 29 people about the Star one and, again, I'm more happy to work with the legal department to go can you create a profit situation just so you can cover expenses X and Y. That's how I understand the -- the Star project to be is they are just trying to generate more revenues above and beyond the existing property tax and development sources that they have and I believe that is what Pocatello tried ten years ago. But, again, I can -- I'm happy to work with legal to find the legal, legal, legal reasons of that, but I would not promote that to you. But, again, I'm happy to work with the legal department to find the legalities and see what tools are available in your toolbox. Cavener: Great. I don't think that's maybe necessary at this time. Just I think more just continuing the conversation to learn more. So, I appreciate that -- that insight. Lavoie: Sure. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you so much, Todd. It's always great having you present. Just a couple things. I thought it would be great if you have a two minute update on the CFP process for everyone and, then, I also thought it would be helpful to just kind of give us an overview in terms of what you are expecting going forward. We all have the fourth quarter revenue review. I thought it was really interesting. The residential permitting is slightly down and the multi-family permitting is significantly down and that's all in response to the interest rate cycle. What do you expect going forward for new construction revenue and how should Council start thinking about that within the context of future budgets? Lavoie: Good question, again, thank you, Liz. The new construction we will hit that one first. Every year the growth committee will provide you a projection of what we believe the city's future development looks like for the next 25 years. We will do that again this coming March or April. We will provide that with you. Based on our last report I can tell you that the development in our forecast data shows it's still on a downward slide. Yeah, we are still growing, don't get me wrong, 1,500 permits a year is still pretty amazing. Many cities would love to have those numbers. We are just -- I think we got used to 2,600 and 2,500 and 3,000 permits. I think we got used to that. But still a thousand permits a year, 1,500 permits a year, 1,200 permits a year is still a growing vibrant city. But that does have a smaller revenue source. We look at development revenues one time, which is kind of our kind of safety net. We don't use it to pay for ongoing. So, as that one time revenue source declines, again, I -- we just have to stand in front of you and say, well, we don't buy as many one-time things, which is a lot easier to manage than paying for salaries and hiring new people. So, we believe the future for the city is still growing, just at a slower pace, still at a healthy pace, just not at the record levels that we got used to, you know, six, seven years ago. So, revenues, not too concerned. They are one time in nature. We use one time in nature revenues to pay for one time in nature expenses. So, when we have discussions about one time in Meridian City Council Work Session November 19,2024 Page 13 of 29 nature expenses you will ask me the questions do we have the money and I will be able to answer it pretty easily for you. The other one was the CFP. So, our comprehensive financial plan. We are working -- or Finance is working with Liz and Ann on kind of looking at the content that was delivered to the Finance Department from your directors. The comprehensive financial plan, just a quick ten second review, what it is, every year we ask that your subject matter experts, the Council, your directors, to submit to Finance a collection of their needs for the next ten years. So, if they need another employee, they need another truck, they need another engine, station, whatnot, they submit that to us and, then, we have a collection of these expenses and, then, we kind of massage the data, to figure out what we can fund in a -- in a -- kind of a cash flow forecast. You know, I can't pay for everything in one year, but if we spread it out over ten can I fund that? And so that's what the CFP is. It's kind of a guiding document to assist us with making decisions on maybe timing of expenses. So, the update where we are, your directors and subject matter experts have submitted their current list of requests to us. Again, it is fluid. It's always moving and changing. Finance is working with Ann and Liz right now, we are looking at the content that has been delivered to Finance and, then, we are now starting to have discussions with all your directors, Liz and Ann and Finance, just -- oh, and other council members. Okay. Council is involved. Awesome. So, we are just -- the legislative branch is now working with the executive branch on their requests, just so you can be informed, so we can make education -- or informed decisions and, then, once we have those interviews done we might make some changes and, then, Robert will be involved as well. So, then, the two branches will come together and we will figure out what is a -- kind of a game plan for the next five years of requests. Can't fund everything, but at least this allows you to have those discussions with your directors, with Robert, with the two branches, go, okay, this is kind of our tentative plan, let's just keep that on the whiteboard and every year we adjust accordingly and just kind of move things in and out every single year. So, is that a clear update? I think two minutes? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. That's perfect. I think for -- for those initial meetings each City Council liaison should have been invited already to a meeting. If you haven't been, please, mention it to us and we will make sure that you are. So, that way everyone has an opportunity to take a look at it and, then, I think what would be lovely and something we could talk about would be seeing some presentations as we go through that process early next year I think we have a real opportunity to discuss as a group. I would recommend that, but TBD on that. Thanks. Lavoie: Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Meridian City Council Work Session November 19,2024 Page 14 of 29 Taylor: Todd, use the numbers and kind of painted a picture of -- kind of like a -- a widening gap between what our kind of baseline revenues will pay for with all the -- kind of the new stuff. You talked about the 50 million in property tax and that's kind of eating up right of way with public safety salaries, et cetera. Lavoie: Sure. Taylor: Do you -- and I know there is other revenue sources, obviously, that we have, which -- that's kind of how we balance all this out, but I guess the question I may be getting at a little bit is are you able to -- are you wanting to -- are you asking Council to -- to look at are there other ways to derive revenue that are different from the current revenue streams that we have? Lavoie: At this moment I would not -- again, I'm not asking you to find other revenue sources. Again, we are kind of limited in what we can do. The state mandates our revenue source collection process and we only have so many levers. So, I'm not really asking anybody to go find revenue. It is what -- we have what we have. If anything, you can influence the state legislature to change things. That would be pretty fantastic. But I wouldn't -- but I wouldn't ask you to go find any new revenues. Again, as Robert stated earlier, if we didn't have some of these changes to the tax bills we wouldn't be collecting just 90 percent, we will be collecting a hundred percent. We would -- we would be able to use a higher levy rate to calculate our new construction for the new impacts for the city. Again, there are things that we would benefit from that -- you know. But, again, from -- finding new revenues I wouldn't say spend any time on that. Again, it is what it is. We only have so many things we can charge revenues for. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Mayor, Todd, just -- this is very helpful. The -- the 101 is extremely valuable. You might need to get it down to property tax for dummies for a certain member of the Council, but everybody else you are probably safe at 201. Color in the edges for me on new construction. I understand the 90 percent. I understand the eight percent. I understand what happens in the year that we assess the new construction. What happens in year two? How is that folded into the base? How do we treat that property moving forward? Lavoie: Fair question. So, when the county tells us what our new construction is -- in this case I think, if I recall from the slide, 1.4 million dollars it said, you have 1.4 million dollars of new ongoing revenues. Council, you get to decide what you want to do with it and we did that for 2025. We did X, Y and Z. That thing gets added to that final number way off to the right on that bubble slide that's at 50 million. So, it gets rolled into that 50 million. So, next year that is now going to be our base. So, if we go back to the formula -- Meridian City Council Work Session November 19,2024 Page 15 of 29 Whitlock: In your base and subject to whatever you take the next year. One, two, three percent. Lavoie: Yeah. That becomes your first number on the -- holy moly, there is a lot -- I apologize. Whitlock: Making me dizzy. But I know where you are going. Lavoie: Oh, is everyone sick now? It's like -- sorry for those online. So, that 50 number all the way to the right, next year when I stand in front of you with this exact same slide -- it's on your left. But that is now your base. Those are the revenues that you have asked your directors, your departments, to fulfill the level of service that you have approved in the fiscal year 2025 budget and you expect us to do that again next year and next year and next year and next year. New construction will go, hey, I need you to do that, plus this, and, then, that becomes -- so, that's just how we manage. The base is what you expect us to do today and you want us to continue to do tomorrow and tomorrow and we will, unless instructed differently. The new construction goes, hey, this is -- I need station number nine. I need park -- you know, Whitlock Park. You know, whatnot. Those are the things that would use new construction to go, okay, you are doing what you are doing now, use the new to pay for this new thing and, then, that becomes that far right number, then, it becomes your far left number the following new year, if that makes sense. So, it just rolls. Whitlock: Very helpful. Lavoie: Sorry if I got -- it was confusing. Sorry. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: My last question. Are you -- are you surprised that the foregone revenue is only 271,000 when in our budget discussions we were talking at being closer to 500,000? Does that surprise you? Lavoie: The answer is no. So, the -- the exemptions -- the state controls the exemptions. They actually reduce our property tax requests because of certain property types. So, when you look at our submission form to the county it's 500 grand. I didn't create a six box for exemptions. I -- it is confusing. I apologize. I netted the two numbers. So, you are 500 that you wanted got approved by the county. They just reduced that number, because they have exemptions -- they do every single year. They say, well, you can't collect everything. Certain properties are not exempt -- or they are exempt from your collecting. In this case it's about 250,000 dollars. So, I apologize. Your 500 got approved. They just take 250 more from us because of state code and things like that. Out of our control. Yeah. They determine that number. We find out later. Meridian City Council Work Session November 19,2024 Page 16 of 29 Simison: So, you are saying there is a chance for more opportunities by state coaching? Lavoie: Yes. Yeah. Simison: Councilman Whitlock. Whitlock: And just to clarify, if we hadn't taken the foregone there still would have been the exemptions. Lavoie: Confirmed. State and county control all that. That they tell us that -- at the very end of the process they go, oh, by the way, I'm reducing your number by that. Okay. Thank you very much. Yeah. Hundred percent. Whitlock: So, as -- as much -- sorry. Follow up. As much effort as we put into trying to -- to really balance this budget, get to a bottom line, we don't know what that exemption -- I mean we have a ballpark, but -- Lavoie: Yeah. Whitlock: -- in future budgeting do we need to have that conversation, that whatever we pass is probably going to -- Lavoie: I don't think there is a value -- I don't think it's a material concern. Two hundred and fifty thousand over a 50 million dollar number, you know, as Liz would state -- or we have discussions that -- I'm off by one percent every single year on property taxes, which is going to offset the 250,000 loss on this. So, I'm usually 101 -- we usually collect 101 percent of the property taxes, which is about 600,000 dollars more than what we asked for, because we have previous year's collections -- we don't collect one hundred percent of property taxes, just to let you -- so, we have the delinquents finally coming in helping us out. So, the extra money we collect here will offset the reduction in this exemption. So, I don't think it's a material concern that we have to get to that finite number. So, when you net the two I don't -- again, I don't believe it's material where we have to get to that point. It's about 150 to 250 thousand dollars a year. When it starts becoming material I completely agree with you that -- and, then, we have to have that discussion. But I don't think 250 is material for -- out of 50 million dollars. Simison: Council, any additional questions? Okay. Thank you very much, Todd. Welcome back. Great to see you. Lavoie: Thank you very much. Simison: I meant to stop in your office twice today and I just couldn't get down there, so just want to let you know we missed you. Meridian City Council Work Session November 19,2024 Page 17 of 29 Lavoie: Appreciate it. Thank you. Have a good night. 14. Arterial Roadway Landscaping Discussion Simison: Okay. With that we will move on to Item 14, arterial roadway landscaping discussion. Mr. Barton. Barton: Good afternoon, Council. Thank you for your time this afternoon. Chris was going to -- I think he is queued up a short presentation. I want to talk to you this afternoon about some roadway projects that are in the work -- works. We have three projects -- there is two on Ustick, so there is Ustick Road and there is Linder Road. Ustick Road is currently -- Ustick, Black Cat to Ten Mile Road, was bid out and the contractor has notice to proceed. They are going to start construction here soon. That roadway is currently designed with -- with center medians for landscaping or some kind of treatment in there. The next section on Ustick is Ten Mile to Linder and that one is coming up the following year. Same kind of thing. It's designed with center medians for landscaping, both for beautification and for traffic calming, and the third one is the Linder Road. Linder Road ties into the overpass, so when that happens -- actually, the -- phase one, which is near Overland is going to start a little bit sooner than phase two. Phase two will go with the overpass project and that -- that roadway project is being designed with both center medians and buffer strips on the side. So, the -- the road section is center medians, lanes of travel, curb, gutter, a buffer strip and, then, a multi- use path on the side. So, based on previous council's direction in -- in 2023 we have been working with ACHD and we have designed these islands in these roadway projects for some kind of treatment. Linder Road was kind of a -- you know, yeah, that's an important corridor. Ustick Road, being an important corridor, because that's going to be an entryway into the city with the State Highway 16 interchange being built right there, the timing of these -- the sequencing of Ustick Road is maybe a little bit off. You would think it would either go west to east or in reverse, but it's kind of jumping around. Owyhee Storm to McDermott I think is in 2027. So, it's -- it's middle, beginning and, then, closer to the state highway. Anyway. So, what I want to talk to you about this afternoon is just show you some concepts, want to also discuss likely up-front cost and, then, any ongoing costs and I was thinking to myself in a lot of ways I thought I really wished I would have gone first before Todd's presentation, but -- but here we go. So, again, Ustick corridor, those are the two sections that we are talking about. Based on the landscape matrix that was done and presented to Council in 2023, we came up with a low, medium, and high both in terms of maintenance and in terms of cost up front. This checks the -- the low maintenance. It's not no maintenance, but it's super low maintenance in both cost and -- and maintenance. So, it's a mixture of stamped concrete and -- and boulders and some upright elements that provide visual interest and also traffic calming. So, ACHD is committed to giving the city a credit towards these improvements. We have a -- because this segment has been bid, we have a fixed amount of the credit. This credit is 131,000 -- 132,000. So, our cost -- we would need an additional 62,000 in one time and, then, the ongoing maintenance for a treatment like this would be 6,500 annually. So, the next segment, the Ten -- on Ustick, Ten Mile to Linder Road, because that hasn't been bid yet we don't have an exact reimbursement Meridian City Council Work Session November 19,2024 Page 18 of 29 cost, but we are -- we are thinking that it's -- it's based on stamped concrete for the center median. So, it should be relatively close in that 132,000 dollar credit towards the improvement. So, again, same kind of numbers. We are looking at 62,000 in a one- time cost and 6,500 annually for the maintenance. And, then, Linder Road. I think everybody's familiar with Linder Road. Phase one is south of the Interstate. Phase two is north of the Interstate. The treatment there, again, low water consumptive plants, boulders, median trees. The one unique feature of this segment is the addition of some art that Cassandra has been working through the public process and settled on a design. I'm not sure if Council's seen this yet or not and, if not, Cassandra can be -- can come back and kind of go into more details. With that it's a -- a series of -- of metal birds that go down through the center median and it's just in one median. These would be uplift with low voltage lighting underneath them. It's -- it's a really cool -- really cool feature. The concept is really neat. So, this -- this is budgeted for with MAPS dollars and pretty bulletproof as far as maintenance goes. They are all steel. The plan is to put some grasses around these that are low maintenance, big boulders in the center, to -- to help shield those from vehicles that want to leave the roadway. So, we are -- we are trying to be thoughtful about things that may happen out there, because it -- it seems to happen. So, that's -- that's more of a rendering and, then, the landscape rendering in the upper left-hand corner you can see is that mixture of stamped concrete and some really drought tolerant, low maintenance plant material. So, again, ACHD has offered a credit for the stamped concrete that they don't have to do. We don't know what that credit is yet, because the project hasn't been bid, but we think that it's comparable as far as square footage costs go. It might be -- I would think maybe a little higher a couple years as, you know, bids -- maybe there is a little bit of cost escalation in some of these projects. But to do the -- to implement this we would need a one-time budget request during the next budget process of 300,000 dollars and, then, a total of 8,250 dollars in annual ongoing maintenance cost. So, that is my presentation and I would be happy to answer any questions you have and -- and maybe just some direction. We have been -- we have -- we had previous direction to work with ACHD and kind of get these things going with center medians and -- and we need direction -- keep going, are we good, or is there something else that we should -- do we need to pivot? Simison: Thank you. Council, questions? Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor. Thank you, Mike. I appreciate that. The ongoing maintenance is that done by our in-house team or is that contracted out? Barton: Yeah. Thank you for that question. We contract that out. Little Roberts: Follow up? Simison: Council Woman Little Roberts. Meridian City Council Work Session November 19,2024 Page 19 of 29 Little Roberts: Mike, what's our total cost outgoing now to contract for roundabouts and things that we have already got currently? Barton: So, Mr. Mayor, Council Woman Roberts, that -- great question. I -- I'm going to say that it's about 350,000 dollars a year and I can get you an exact number. We just rebid that contract for three years and, then, a couple of renewal years and so it's much more than road medians and landscaping, it's the landscaping at City Hall, it's police station, fire station, ACHD drain beds, Public Works well houses. There -- we have a total of almost 60 sites that we maintain. Meridian Road interchange. Ten Mile interchange. I mean Ten Mile Road medians. We were really fortunate to have our -- one of our good partners -- if we made the improvements they would assume the maintenance of that, which is going to reduce that contract going forward by a little bit. I think it was about 10,000 a year that that will be reduced. So, yeah, there is -- there is -- there is a lot. I mean there is -- it's -- it's -- it's -- there -- there is a lot -- roundabouts. I mean the list goes on. I can send you the list and get you an exact dollar amount if that's helpful. Little Roberts: That would be great. Thank you. Barton: Perfect. Yeah. Little Roberts: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks a lot, Mike. I feel like you are headed in the right direction generally. It's -- what I really appreciate about what your team is doing is trying to take this more systematic approach. So, it's not like every time there is a roundabout we are reinventing the wheel. Like, I think the consistency is -- is really great. So, I appreciate that. I did have a question. The budget request of 300,000 dollars for upfront costs for the Linder Road improvements, is that net of the anticipated contribution from ACHD? Barton: Yes, it is. Strader: Thank you. That's very helpful. Yeah. Okay. Yeah. I -- I -- I feel like it's -- well, personally I feel like it's headed in the right direction. It feels like a good value. It looks nice, is attractive, but it's not hugely expensive. It feels like you struck the right balance to me so far. I think you are headed in the right direction. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Just a quick question. That 350,000 dollars, is -- is this project I guess impact fee eligible or does it need to come out of our General Fund? Meridian City Council Work Session November 19,2024 Page 20 of 29 Barton: This is General Fund. It is not impact fee eligible. Cavener: Okay. Thank you. Overton: Mr. Mayor? Simison: Councilman -- Overton: No -- not at all. Hood: Mike's done a great job and -- and I just -- on that question a little bit, there is an option. I want to refresh everyone's memory. Council did allocate 2.5 million dollars to the Linder Road Overpass primarily for design, but it looks like design is going to come in about 1.7, 1.8. So, you will have some money we may be giving back to Todd, back to you, back to the coffers, wherever. So, potentially if this 300,000 dollars that Mike needs here, you are looking at having roughly 700,000 dollars out of a pot you have already dedicated to the project -- landscaping wasn't necessarily one of those things when the 2.5 was allocated, but I just wanted to -- can I actually add a couple more things real quick before Councilman Overton goes, Mayor, is that all right? The consistency in the matrix -- so, I -- this does all tie in with that direction we got from Council this last year and Brian and we hired a consultant to develop. So, some of these things you see on these three projects, there is a lot of consistency in what we do, so we can replicate this potentially again and again on key corridors. The other thing that I wanted to just -- if -- if there is general concurrence on this, I do have two of these three projects we have draft cost share agreements from ACHD that would bring this -- and maybe I'm stealing your thunder -- Barton: No. Hood: -- so, depending on how this discussion went, we are planning on bringing those back before you likely on a consent agenda, though, to memorialize some of this direction, because we are getting to that point in the processes of design and construction where we have got to commit to these things. So, I just want to kind of bring that, too, that so far it's been talk and soon it will be on an agenda for an approval or not. So, anyways, I just want to make sure that was part of this -- at least a couple of these, if not all three of them, will likely be on an agenda here in the next quarter let's say. Sorry. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Thank you, Caleb, and my quick question. I know that when we first looked at these options -- and going with this low maintenance one and being consistent throughout the city I thought was a great idea. Do you have any just rough numbers on Meridian City Council Work Session November 19,2024 Page 21 of 29 the difference between ongoing maintenance on these low cost options versus what we do now on -- or what we started doing on Ten Mile? Barton: I mean maybe just -- I don't have exact numbers for you, but I know on Ten Mile the plants that were installed were not as durable. We didn't -- did not incorporate large boulders into that design. So, they are -- they are getting run over all the time. It's hard -- if -- if you have things that maybe outgrow their space and need trimming and things like that, you have to have crews go out there and maintain them more often, cutting them back from the side, things like that. So, we have learned a lot over the years from Ten Mile and from some of the other ones. We implemented some of those -- what we learned at Ten Mile into the Meridian Road interchange. That one's done very well. Very easy to maintain. So, we are always looking for efficiencies, you know, how can we make it easier -- still provide some beautification and aesthetic quality and value, but make it so that it's very easy to maintain and simple and it's not dangerous to have people out in the middle of the street, unless they have to go out there to do things way better off and it reduces cost. Overton: Thanks, Mike. Simison: Council, any additional questions or comments? All right. Thank you very much. 15. Meridian Pool and Meridian Homecourt Fee Discussion Simison: Next item up to Item 15, Meridian pool and Meridian Homecourt fee discussion. White: Mr. Mayor, Members of Council, thanks for having me tonight. Like Mr. Mayor said, I'm here to talk about proposed Homecourt fee increases and pool fee increases and, really, what I'm looking for tonight is feedback, thumbs up, head nod type of thing for -- we come back with you -- or come back to you in the next couple weeks with the fees to get approved. So, the -- once I get feedback and head nods or thumbs up, tonight we will try to post these fees and come back to you like I said. So, I want to start out with Homecourt, if that's okay and kind of talk about the -- the successes we have had there. Some of those numbers there on the left kind of tell you about our day passes. Jake Garrow and his crew and his team over there do such a great job with the day passes and scheduling the facility, coming in almost, you know, 47,000 people or -- use that or how many check-ins we had for day passes. A lot of those are double people, obviously, but 47,000 is a pretty good number. Then you look at the memberships, 3,400 memberships plus. Again, those are -- some people are duplicated in that number as well. Some of the additional users that at Homecourt are the club volleyball teams, the club basketball teams, community education classes that Jenna schedules over there in Bay 5 and Bay 6 and we have had some basketball tournaments, volleyball tournaments, wrestling tournaments, you kind of name what we had over there. It's -- it's a -- it's a happening facility. It's super -- super big, super used. It's pretty awesome. Some of the comparable facilities that we have -- that we kind of Meridian City Council Work Session November 19,2024 Page 22 of 29 proposed these fees on is the Mettle sports facility for Nampa, Fort Boise Community Center and, then, the next -- I know it's Jerome, Idaho, down by Twin, but it's a very similar facility as Homecourt. The most similar is the Mettle facility over Nampa. It actually has four full size basketball courts, restrooms, office, identical to the Homecourt. The big difference is this Homecourt is hardwood floors, way nicer to play on when it comes to basketball and pickleball and those types of things. So, with that our proposal for Homecourt is to increase the drop-in day passes by one dollar each. So, going from two, three and four dollars to three, four and five dollars and, then, the membership reflect the -- the increases of the -- the drop-in day pass. So, it's about seven'ish visits a month is kind of how we came up with that. That's the same methodology as we had back when we first took over Homecourt almost eight years ago, nine years ago. So, seems like yesterday. But the break even point, like I said, is about seven visits a month for the memberships. One dollar increase to the drop-in fees. So, with that I'm going to stop right there and ask for feedback on Homecourt. Head nods. Thumbs up. Okay? On that one. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: So, Garrett, thanks for this. If I -- if I'm hearing you right your -- your basis for these fees are only kind of comparables to other kind of similar type facilities that are in the state; is that correct? White: Mr. Mayor, Councilman Cavener, that is correct. Yes. Cavener: Okay. Mr. Mayor, maybe just some -- some feedback then. Simison: Go ahead. Cavener: Thanks, Mr. Mayor. So, I think, Garrett, my -- my gut response -- and if we are just kind of basing it on other like-minded facilities, it's a little -- maybe subjective in my opinion. That is -- I'm not opposed to some rate changes, but I -- I don't think I would be supportive of rate increases for use and I don't think that I would be supportive of rate increases for seniors. I'm very supportive of rate increases for nonresidents, but if we have got a revenue -- if we have got a revenue concern about the facility, I would like to see that burden placed on organizations that rent out our space, as opposed to on, you know, our youth and seniors that utilize that facility and, then, essentially, kind of already paying for it to a degree as taxpayers. Simison: Just -- and just a little -- we will comment that I don't think is -- is a valuable question, you know, because I have actually -- we have had the same conversation with them about people that are wanting to rent the facility and we said no, because it takes away days from our day users to use the facility. So, I think that's a great conversation if Council wants to look at other ways to offset costs, but it also comes with reduction in use on weekends primarily for the facility if we want to look towards outside users Meridian City Council Work Session November 19,2024 Page 23 of 29 covering some of that cost and this is part of the cost recovery scenario, because our costs have increased at the facility. So, it's not just -- only looking at what is charged, it's also understanding that our costs have increased and our revenues need to do that if we want to stay within that framework. Cavener: Yeah. Mr. Mayor, I tend to agree with you, but that -- I guess that's not what's presented to us. So, if-- if these fees are based on our cost recovery model I would like some additional information on that before I would be supportive. Simison: Okay. White: Mr. Mayor, Councilman Cavener, thanks for the comments. Jake -- Jake has done a really good job over there in trying to strike that balance of what is reservable, what is used for just general drop-in use and right now -- I mean the facility is reserved from different club groups or different youth groups, A -- A groups, whatever it may be, from about 4:30 to about 7:30. After about 7:30 it is rocking and rolling with all public use drop in uses. So, trying to get that balance is tough. But Jake I think has done a really good job of balancing that aspect of it. But, Councilman Cavener, from hearing you correctly, do you want -- what exactly do you want me to come back and present or should I come back and present? Cavener: Mr. Mayor, if you can respond. Simison: Yeah. Councilman Cavener. Cavener: Garrett -- and -- and -- not a criticism, I just -- I -- I'm hearing two different arguments. I'm hearing that these fees are based on kind of what the other region -- like other like-minded -- similar facilities in the region charge and, then, I hear from the Mayor it's based on our cost recovery. So, I guess I'm not seeing how the -- it can't be both. So, if this is based on our cost recovery model, I would like to understand how that is in line with our cost recovery model. If it's subjective and based on what other facilities are charging in the area, I -- I wouldn't be supportive of the fees as proposed. So, if -- if it's based on cost recovery, bring us back to show us how these fees are in line with our cost recovery model and if they are not that's okay, but, then, I would want to have more of a subjective conversation. White: Thanks for the feedback. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. I am curious -- just prompted a question. I don't have a huge reaction one way or another about your proposed fee increases. I feel like if they are staying, you know, kind of in the two to three, even four dollar range, that makes sense to me if that reflects the cost of business going up. So, I do -- I do think it couldn't hurt Meridian City Council Work Session November 19,2024 Page 24 of 29 to get an update about how -- how you are using our cost recovery model and how that's reflected in the proposed fee increases. I am curious about the split between nonresidential and residential users. That is a piece that I would like to better understand if it's something that we can track easily, if it doesn't create a huge headache, but I -- I would be very curious to look at that and just to see if -- depending on what that looks like, if a little more weighting toward the nonresidents would make sense or not and maybe if that went to five dollars that might help offset some of the other categories. I would just like to understand that a little bit better. Oh, here. Thank you. I guess I didn't look at this fully. White: Mr. Mayor, Council Woman Strader, yeah, the -- the -- we were able to break this out in our Rec One software at the point of sale stuff on residents to nonresidents. So you can kind of see here at the -- the day passes, the nonresidents are right around 9,600. The majority are residents, seniors, youth and adult. Same type of thing goes with the -- the memberships. Thirty -- about -- a little -- little under half is the nonresident for the memberships. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. And -- and, then, I think -- I think your comparables facility analysis is actually more relevant for the nonresidents in a way, because, then, it really is kind of the marketplace and where people are choosing to spend their dollars to recreate for nonresidential. I think it would be interesting to see a little more detail in terms of how we thought that would stack up if it went to five dollars compared to the -- I would just like to see that, if that's not too difficult. Again, I don't -- I don't have like a huge reaction to these fee increases necessarily. I think just a little bit more detail would be helpful. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Garrett, thanks for the presentation. I -- I kind of have the similar reaction as Council Woman Strader. I think this seems reasonable. I did know -- it seems like the membership fees kind of are 20 to 30 percent increases. If that's what it takes for cost recovery I can support that. I -- I do think -- I think for the future I think it would be good for Council to have a discussion on do we want to allow the property to be rented out and to use that as a way to generate some more revenue to offset the expenses to our citizens. I think that's a worthwhile discussion at some point in the future and I also agree generally if nonresidents are coming to use the facility -- I personally would be okay with a heavier weighted cost recovery placed upon nonresidents, as opposed to residents. Again, I think that's maybe a conversation we can consider going forward. But as far as what you presented today I think I'm generally pretty comfortable with what you have. Meridian City Council Work Session November 19,2024 Page 25 of 29 White: Mr. Mayor. Councilman Taylor, thanks for the comments. Just to touch base on the membership portion of it, on the -- the fees. Literally, it's just the same methodology as the 20, 30 or -- percent increase is seven visits a month roughly and that's kind of how we came up with that number. Thanks for the feedback. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor, Garrett, thank you for all you guys do. Jake does an amazing job. He and his team. Having been someone that has spent quite a bit of time down there between classes and pickleball and things like that, I think it's the best deal around. I mean most of the people that I know that I see that are nonresidents are there because they are coming to play pickleball or do whatever with a resident. Jake can, you know, tell me I'm wrong on that, but -- that they are generally coming because of a resident. But -- and so I don't think they would even blink at having it raised another dollar. But it's a great value. You guys do a great job of taking care of it. White: Mr. Mayor. Thanks for the comments. And -- and just to kind of piggyback on that, in the minimal conversations we have had with some members, like on some of these increases, it's kind of expected. They don't -- they don't expect the fees to kind of stay the same as they were about nine years ago. So, they kind of expect some kind of an increase and we are trying to make it fair, accessible still to -- to those that can use it. So, thank you for the comments. Simison: And maybe just -- when was the last time these fees were actually changed? White: We have had the facility since 2016, September 30th of '16, and we proposed them then. So, we have not increased them for the last eight to nine years. Simison: So, it's been -- it's been nine years. I -- I don't know how the visitors -- if we have tracked the visitor day. Just so -- you know, I was never -- when this came to me from staff they never said anything about Jerome or Nampa, but there was no comparison. That was -- it was not a -- that conversation with staff. So, this -- this was the first time I even saw that as part of the presentation. This is about increased costs of the facility to help stay -- stay in a place where we are not -- I don't want to say losing money, but we are not collecting as much revenue to offset the increase in costs as we have done over the years and so that's -- that is really -- and Garrett will bring that back, but just so we are clear, this was never about be comparative with the facility in Jerome, Idaho, that people are trying to compete. Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Garrett, yeah, especially with the last bit of information, these fees were established in 2016. 1 have absolutely no problem with this fee increase. I think we Meridian City Council Work Session November 19,2024 Page 26 of 29 probably should have done it every few years instead of waiting this long, but I think we are still giving our residents and people from outside of our city a great value for the money. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Hi, Garrett. I'm -- I'm in the same boat. I think you have done a good job and it's time and I think from a cost recovery standpoint we can justify what you are suggesting here. Just a question as I looked at the numbers. It looked like the number of youth attending on -- for day passes was fairly similar to the nonresidents who are coming, so, off by a thousand, but is there any consideration to maybe increasing the nonresident one more dollar? I know we are going three, four and five, but -- I mean can you increase the nonresident one more dollar and keep the youth pass at two? Is there value in doing that and -- and maybe a message to our kids that we want them engaged in good wholesome activities? White: Mr. Mayor and Councilman Whitlock, that -- that's a great suggestion and we are happy to do what -- what we are directed and that's a -- if that's an idea that we want to do I'm -- we are fine with that. Yeah. That's not an issue at all. Simison: Okay. So, it looks like we will be coming back with a little additional information in the future with the revision as well and at least a showcase of what that might do with the projected sales or use of the facility. White: All right. So, yeah, I will come back regarding the Homecourt fees. So, moving on to the pool, if we are ready for the pool. So, I'm working with one arm here. I'm trying to get my -- all right. So, the Meridian pool. So, as you guys all know we took over the Meridian pool from the West Ada Recreation District operations about almost three years ago now. The operations we just got it fully operational, fully into the city's name and property just recently. So, the use at the Meridian pool, like I said, it's heavy swim lessons and we service over 2,000 kids we are giving swim lessons. Others that use it for just the day pass stuff is our camps, our outdoor adventure camp, Camp Mer- IDA-Moo that Jenna Fletcher puts on visits the pool. Boys and Girls Clubs here in Meridian and in Kuna. Different swim teams used it as you can see. The Killer Whale Swimliners. The high schools. They have held some meets there this year. Some clinics as well. But, really, the main source of this is the swim lessons and the day passes that we sell. The schedule last year that we had was 65 yards. You can kind of see there on the side there. It's a lot of swim team, swim lessons, and public swim like I just mentioned and, then, some of those numbers like I presented with Homecourt just with their day passes that came through, the -- you know, little kiddos, you know, three years and younger were 425. The four to 17 year olds, you know, 4,600 plus and, then, the adults were about 2,500. So, those are some of the numbers we have there at the pool. Very similar to what the Homecourt is. Really it -- it does come to down to the cost recovery more on this one to kind of hit that. Yes, we did look at some comparable Meridian City Council Work Session November 19,2024 Page 27 of 29 facilities in Nampa, Boise, and the YMCA for different lessons and stuff, but just in -- in day passes, if we -- if -- my proposal is to raise it a dollar, like I was with Homecourt, three, four and five dollars. Lessons go up a little bit as well. The -- the increases to that do -- did reflect cost recovery and to Councilman Cavener's comments before, when we do open swim -- public open swim, because of guard wages and stuff like that, we do lose money on open swim. This helps us narrow that -- narrow that gap in the subsidy of the public swim times and -- and stuff. The swim lessons we consider that a program, so we want to cover one hundred percent of those costs of those programs when it comes to that per our cost recovery philosophy and, then, same with the private parties and swim meets and high school uses. We want to cover our cost. So, those fees directly are -- are tied to our cost recovery philosophy that we currently have. So, with that the real increases to that the day passes are the one dollar. Everything else is to cover our cost recovery philosophy with that. So, I hope that makes sense and I hope I presented that well and with that I will stand for questions regarding the pool. Simison: Thank you. Council, questions? Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor, Garrett, what percentage are we recouping on the pool of its cost? White: Are you asking about the subsidy or the actual percentage that we -- Little Roberts: Whatever numbers work for you. White: So, when it comes to overall subsidy or cost recovery of the pool, we are right in between -- the last three years between 20 and 25 percent cost recovery. So, each program is per our cost recovery pyramid that we kind of go off. It was a little different; right? If it's some lessons one-on-one, we want to cover one hundred percent full cost; right? And, really, all of our swim lessons right now are covering the full cost if we go to these -- these fees last year we were real close, but we anticipate, you know, as guards come back every year they get a small increase to come back -- a wage increase to come back, so we are hoping for more returners to where we want to make sure we cover some of those costs as well, just staff in general and other things that go along with it when it comes to office staff, as well as some material that we use for some lessons and stuff that kind of go into that. So, overall the whole facility -- you count everything from janitorial, electric, everything -- between 20 and 25 percent cost recovery. Little Roberts: Thank you. White: Facility wide. Meridian City Council Work Session November 19,2024 Page 28 of 29 Simison: And the negative overall is 300 and -- White: Over 353. Simison: I want to say like 370 is what I vaguely remember for a deficit and we are trying to -- you know, I think we have plans to try to get this down to about 300 with this and a few other efforts that could occur. That's kind of the intention and that's kind of where it was, but it's gone up when we increase wages for our lifeguards. White: Correct. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just keeping in mind the agenda and it sounds like Garrett will be back again. Maybe just a thumbs up if directionally -- or head nod. People feel like the swim fees are kind of in line -- Simison: I got four or five generally and one side head, but so maybe Councilman Cavener can follow up directly with you, Garrett, on any additional comments before you come back for one more time with everything. White: Absolutely. Thank you for your time. Appreciate it. Thanks for the feedback. EXECUTIVE SESSION per Idaho Code 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated [Action Item] Simison: Thank you. Council Woman Strader. Strader: Mr. Mayor, I move that we go into Executive Session for Idaho Code 74- 206(2)(f). Overton: Second. Simison: Have a motion and a second go into Executive Session. Is there any discussion? If not clerk call the roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. Simison: All ayes. Motion carries. We will move into Executive Session. We will probably delay a few minutes the 6:00 p.m. meeting. MOTION CARRIED: ALLAYES. Meridian City Council Work Session November 19,2024 Page 29 of 29 EXECUTIVE SESSION: (5:48 p.m. to 6:10 p.m.) Simison: Council, we will call this meeting to order for the record, it is November 19, 2024, at 6:10 p.m. We will begin this regular City Council meeting with roll call attendance. Oh, I'm sorry. I apologize. Yes. Do we have a motion? Strader: Mr. Mayor, I move that we come out of Executive Session. Overton: Second. Simison: Have a motion and a second to come out of Executive Session. All in favor. signify by saying aye. Opposed nay? The ayes have it. We are out of Executive Session. MOTION CARRIED: ALL AYES. Simison: Do I have a motion to adjourn? Strader: Move that we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed Nay? The ayes have it. We are adjourned. MEETING ADJOURNED AT 6:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 12-3-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 12-3-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the November 6, 2024 City Council Work Session Meridian City Council Work Session November 6,2024 Page 31 of 31 coming weeks to talk about more revenue for the pool and for the Homecourt and if you don't like those models now is the time to start making everything pay more if that's what the desire is to help all these things operate in that context. So, we have the model, we can revisit the model. I just want to say thank you, because I think you have asked -- you have done everything I have asked you to do to bring back to Council a way that we could build and operate it from the get go, knowing that we would grow into it over time and so thank you. Siddoway: Thank you. Simison: And with that, Council, we have reached the end of our agenda. Do I have a motion? Strader: Mr. Mayor, I move that we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:53 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 11-19-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 11-19-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the November 6, 2024 City Council Regular Meeting Meridian City Council November 6,2024 Page 77 of 77 MOTION CARRIED: ALLAYES. FUTURE MEETING TOPICS Simison: Council, anything under future meeting topics or a motion to adjourn? Strader: Mr. Mayor, I move that we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 10:26 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 11-19-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 11-19-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement (ESMT- 2024-0160) Project Name or Subdivision Name: Nadler Subdivision No. 1 Sanitary Sewer&Water Main Easement Number: 01 identify this Easement W sequenlial number if the project contains nwre Ihm one emement of this type,See inslniCtionslchecklisl for additional information. For Internal Use Only ESMT-2024-0160 ADA COUNTY RECORDER Trent Tripple Record Number: BOISE IDAHO Pgs=5 VICTORIA BAILEY 2024-066104 11/20/2024 08:12 AM CITY OF MERIDIAN, IDAHO NO FEE 5ANHARY SEWER AND WATER MAIN EASEMEA THIS Easement Agreement made this 19th day of November 2024 between F111, LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of.- way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. T O HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees ofany kind. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: F111, LLC STATE OF IDAHO } ) ss County ofAda ) Thi reco�d was acknowledged before me on 14!-3.Q`{ (date) by (name of individual), [complete the following ifsigning in a re esentative paci tv, or strike the following ifsigning in an individual capacity] on behalf of t* {name of entity on behalf of whom record was executed), in the following representative capacity: „r (type of authority such as officer or trustee) ♦rr`a'•�'�'•�+r� Notary Stamp Below � 1E L141jr�"I so, A.Iq 41M.Z=Z lza,14a_ • "�'! Notary Signature 0-PUB'LS •' My Commission Expires: 0-3`0K4 •. T •••.rr••• Q• S�anrtary Sewer and Water Main Easement Page 2 Version 0 1/0 1/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 11-19-2024 Attest by Chris Johnson,City Clerk 11-19-2024 STATE OF IDAHO, ) SS. County of Ada ) This record was acknowledged before me on 11-19-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notwr%- Stnrnp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Ease►nent Page 3 Version 01/01/2024 DAH O 9939 W Emerald St 15GSURVEY Boise, ID 83704 GROUP EXHIBIT A Phone: (208) 846-8570 Hadler Subdivision No. 1 City of Meridian Water & Sewer Easement Boundary Description Project Number 23-121 July 8, 2024 An easement situated in Lot 1, Block 1, Rescue Ranch Subdivision (Book 106 of Plats at Pages 14734 to 14736, Records of Ada County, Idaho) in the northwest quarter of the southwest quarter of Section 5, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at the west quarter-section corner of Section 5, Township 2 North, Range 1 East, Boise Meridian, which bears N00004'42"W, 2655.92 feet from the southwest corner of Section 5; Thence S89052'50"E, 37.00 feet along the north line of the southwest quarter of Section 5 to the northwest corner of Lot 1, Block 1 of Rescue Ranch Subdivision, on the east right-of-way line of S. Locust Grove Rd; Thence S00°04'42"E, 127.73 feet along the boundary of Lot 1 and the east right-of-way line of S. Locust Grove Rd.; Thence S89°52'50"E, 2.00 feet to the POINT OF BEGINNING: Thence continuing S89052'50"E, 161.61 feet; Thence S00007'10"W, 2.13 feet; Thence 48.66 feet on a non-tangent curve to the left, having a radius of 40.00 feet, a central angle of 69042'19", a chord bearing of S49019'09"W, and a chord length of 45.72 feet; Thence on a non-tangent line N89052'50"W, 126.89 feet; Thence N00004'42"W, 32.00 feet to the POINT OF BEGINNING. The above-described easement contains 4,430 square feet, more or less. AND r F� G t CL 1 34 70 Page 1 of 1 i OF cygEL S , gyp S.6 S.5 E. Via Roberto Ln. • 37.00' A 1/4 - - - S89'52'50"E w N 1 o N 15 14 13 12 I o in CV L1 Point of Beginning S89'52'50"E 161.61' L2 u7 f � N 1 o m Flo N a N 3 0 cv 16 J ZI / a O1 E. Hadler Dr. mp N 1 — — — — — — — — — — — — — — — — — — Z 1 ON89'52'50"W 126.89' 1 17 Q I � I +� I � a� N S.6 S.5 E. Columbia Rd. S.7 S.8 Curve Table Curve Length Radius Delta Chord Bearing Chord Length C1 48.66' 40.00' 69'42'19" S49'19'09"W 45.72' O 1 '"4 Line Table N� 8 �1�o Line Bearing Length /Cy OF qEl S.� L1 S89'52'50"E 2.00' L2 S00'07'10"W 2.13' N Scale: 1"=30' 0 15 30 60 P:\Hodler Subdivision 1 23-121\dwg\Water and Sewer Ea—dwg 7/8/2024 12:03:24 PM Coordinate System: Ada County IDAHO Exhibit B Drawing for o No Hadler Subdivision No. 1 SURVEY 9939 , EMERALD ST $heat NO. BOISOISE IDAH083704 City of Meridian — Water and Sewer Easement (208)846-8570 Situated in Lot 1, Block 1, Rescue Ranch Subdivision, 1 GROUP, LLC in the Northwest Quarter of the Southwest Quarter of Section 5, Dwg. Date Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. 7�8�2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Prescott Ridge Subdivision No. 5 (FP-2024-0019) by KM Engineering, generally located 1/4 mile south of W. Chinden Blvd. on the west side of N. Rustick Oak Way BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 11/6/2024 ORDER APPROVAL DATE: 11/19/2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 46 BUILDING ) CASE NO. FP-2024-0019 LOTS AND THREE (3) COMMON ) LOTS ON 4.68-ACRES OF LAND IN ) ORDER OF CONDITIONAL THE R-15 ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT PRESCOTT RIDGE SUBDIVISION ) NO. 5 ) BY: KM ENGINEERING, LLP ) APPLICANT ) This matter coming before the City Council on November 6, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING PRESCOTT RIDGE SUBDIVISION NO. 5, LOCATED IN A PORTION OF LOT 18, BLOCK I OF PEREGRINE HEIGHTS SUBDIVISION, SITUATED IN THE EAST '/2 OF THE NORTHWEST '/4 OF SECTION 28, TOWNSHIP 4 NORTH, RANGE 1 WEST, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PRESCOTT RIDGE SUBDIVISION NO. 5 FP-2024-0019 Page 1 of 3 B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 8/23/2024,by AARON L. BALLARD, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated November 6, 2024, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PRESCOTT RIDGE SUBDIVISION NO. 5 FP-2024-0019 Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. 19th By action of the City Council at its regular meeting held on the day of November , 2024. By: Robert E. Simison 11-19-2024 Mayor, City of Meridian Attest: Chris Johnson 11-19-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 11-19-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR PRESCOTT RIDGE SUBDIVISION NO. 5 FP-2024-0019 Page 3 of 3 EXHIBIT A STAFF REPORTC�WE IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 11/6/2024 DATE: TO: Mayor& City Council U.S. HIGHWAY 26 FROM: Sonya Allen,Associate Planner o 208-884-5533 —0 SUBJECT: Prescott Ridge Subdivision No. 5LU FP-2024-0019 z LOCATION: Generally located 1/4 mile south of W. Chinden Blvd. on the west side of N. Rustick Oak Way,in the NW 1/4 of Section 28, TAN., R.1W. I. PROJECT DESCRIPTION Final Plat consisting of 46 building lots and three (3)common lots on 4.68-acres of land in the R-15 zoning district,by KM Engineering, LLP. II. APPLICANT INFORMATION A. Applicant Cheryl Heath,KM Engineering, LLP—5725 N. Discovery Way,Boise,ID 83713 B. Owner: Hubble Homes, LLC—701 S. Allen St., Ste. 104,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2020-004 in accord with the requirements listed in UDC 11-613-3C.2. This phase is depicted as Phase 8 on the phasing plan approved with the preliminary plat. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Since there is no change to the number of buildable lots and the amount of common open space is the same,therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Page 1 IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section V1 of this report. V. EXHIBITS A. Preliminary Plat(dated: 12/22/20) PRESCOTT PRELIMINARY PLAT SHOWING A PARCEL OF LAN SITUATED IN A PORTION OF THE NORTHEAST -.__- ]/4 OF THE NORTHWE5T 114 OF 5ECTI ON z5,TOWNSHIP d NORTH, _ RANGE IWEST,EOISF MERIMAN,ADA COUNTY,IOAHO —771 27 l�e,o,ry�. ` �^' .:;: :.. - — � 'fig'■■J xL�SCC6M .. a — .. FJ. UAT .... — _a .I f 3 ® i I nunls - �1� ••�•�•"„ � •• I 07Rlo0e3umlvH ON � 10 r�'. I — i m„ J RtI�i B. Final PPlat(dated: 08/23/24) y yy pg'q 'p F W r v $ 33�$ o F�a !X, LU h-054 �Y cJ <Or T Vi o s ¢� ^ INV 4�� - k� fffmW �': €i I m 8 � :c�3 a"�e p u w -.,26 ,ns ° pp § m o- o ge a � F � �o�t'�! 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F IF fft 04.yaw el.�a e sw =�bi MI.���§� s �3� �a�$�W�€ SsoSS a E z a f G UZ o — M LO z z z O M16 � z u N Ln 00 ea� x IM a 14 '�< 3 u_ N G \o NVId 37N3j SNV141143W3AMdW13dVDSONt+I W 4�7 0 ag OI'NVIOIN3W s.orsu>3H S'ON NOISI%9f1S 390IN 11ODSHd `a 9 � TT B ® I � e o n e dorn 3tlliH�lH � � k 4l Z J I 1 � w yg W j d W w µ Page 7 D. Emergency Access Exhibit ozutu 1191HX]WT)tl A]NIDEWU W � .+ o x QI'NtlI41i13W ZM E c e b'ON NOISIAIOWS SOON 11ODS3Nd -' g�g ff 3 d d I \I\���\�I ®' �® ..© � �n ssx� 13.axn�=sN�`,: •-_©.. II IF 0 --- I� 2 w _ x wxna]klxe-x �a � c O " I O^ 0 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall comply with all previous conditions of approval associated with this development [H-2020-0047(DA Inst. #2021-132713);H-2022-0058 (MDA Inst.#2023- 025443); TED-2023-0001 (preliminary plat time extension)]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous phase final plat as set forth in UDC 11-6B-7 in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by KM Engineering, stamped on 08/23/2024 by Aaron L. Ballard, shall be revised prior to submittal of the final plat for City Engineer signature, as follows: a. Under References, #R5 — include the Book and Page numbers of Prescott Ridge Subdivision No. 3. b. Depict zero (0) setbacks on lot lines where attached units are proposed where a building setback won't be required/provided. 5. The landscape plan shown in Section V.C, dated 07/12/24, shall be revised as follows: a. The wall along the northern boundary of the property is required to be constructed with development of the medical campus/hospital on the abutting property to the north and shall be a CMU wall with texture and a color complimentary to the subject residential structures per requirement of the Development Agreement(DA)—plain CMU block is not allowed. If the developer of the subject property constructs the wall instead, it shall comply with this requirement. Either remove the wall from the plans or revise the detail to reflect compliance with the associated DA provision. b. Depict fencing along all common open space lots to distinguish common from private areas as set forth in UDC 11-3A-7 (see standards for specific fencing type). Extend clear vision fence at the rear of the street buffer along N. Rustick Oak Way. c. The wall along the northern boundary of the property is required to be constructed with development of the medical campus/hospital on the abutting property to the north and shall be a CMU wall with texture and a color complimentary to the subject residential structures per requirement of the Development Agreement(DA)—plain CMU block is not allowed. If the developer of the subject property constructs the wall instead, it shall comply with this requirement. Either remove the wall from the plans or revise the Detail #7 on Sheet L3.0 to reflect compliance with the associated DA provision.Note:A temporary fence may be erected and removed upon construction of the CMU wall; however, double fencing is prohibited per UDC 11-3A-7A.7b(4). 6. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 7. All development shall comply with the dimensional standards for the R-15 zoning district listed in UDC Table 11-2A-7. 8. Site amenities shall be provided as proposed with the preliminary plat as shown in Section V.C. Page 9 9. Submit documentation for final approval of private streets within this phase of development as set forth in UDC 11-3F-3B [i.e. final approval letter from the Ada County Street Name Committee for the private street names; contact the transportation authority (ACHD) to install an approved street name sign that complies with the regulations of the Ada County uniform street name ordinance; submit a copy of a binding contract (i.e. CC&R's) that establishes the party or parties responsible for the repair and maintenance of the private street, including regulations for the funding thereofJ. 10. The rear and/or side of structures on Lots 43, 45 and 67, Block 12 along N. Rustic Oak Way shall incorporate articulation through changes in two or more of the following:modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 11. Administrative design review shall be required for all single-family attached and townhome structures. Compliance with the design standards for such listed in the Architectural Standards Manual is required.A Certificate of Zoning Compliance application is not required. 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Matthew Peterson, at 208-887-1620 or Matthew.W.Peterson(kusps.gov for more information. 13. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. See the A,-ency Comments folder in the project file contained in the public record for additional comments/conditions from other City departments and agencies. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Briar Ridge Subdivision (TECC-2024-0003) by Kent Brown, Kent Brown Planning Services, located at West side of Meridian Rd. between W. Lake Hazel Rd. and W. Amity Rd. directly south of the mid-mile point BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: NOVEMBER 6, 2024 ORDER APPROVAL DATE: NOVEMBER 19, 2024 IN THE MATTER OF THE ) REQUEST FOR A 2-YEAR TIME ) EXTENSION ON THE ) CASE NO. TECC-2024-0003 PRELIMINARY PLAT FOR BRIAR ) RIDGE SUBDIVISION IN ORDER ) ORDER OF CONDITIONAL TO OBTAIN THE CITY ) APPROVAL OF TIME EXTENSION ENGINEER'S SIGNATURE ON ) THE FINAL PLAT,LOCATED IN ) THE NE 1/4 OF THE SE 1/4 OF ) SECTION 36, T.3N., R.1W, ) MERIDIAN, IDAHO ) BY: KENT BROWN, KENT BROWN ) PLANNING APPLICANT This matter coming on regularly before the City Council on November 6, 2024, upon the Applicant's submittal of a preliminary plat time extension application for a 2-year extension within which to obtain the City Engineer's signature on a final plat for Briar Ridge Subdivision, which preliminary plat was originally approved on September 28, 2021, as provided in Unified Development Code § 11-6B-7C, and good cause shown. An administrative time extension TED- 2023-0007 for 1-year was previously approved for this subdivision by the Planning Director on August 22, 2023, and would have otherwise expired on September 28, 2024. IT IS HEREBY ORDERED THAT: ORDER OF CONDITIONAL APPROVAL OF TIME EXTENSION FOR BRIAR RIDGE SUBDIVISION TECC-2024-0003 Page 1 of 2 The above named Applicant is granted an additional 2-year extended period of time, until September 27, 2026, within which to obtain the City Engineer's signature on the final plat, subject to the conditions of approval as shown in the attached Staff Report for the hearing date of November 6, 2024 incorporated by reference. Attached: Staff Report for the hearing date of November 6, 2024 19th By the action of the City Council at its regular meeting on the day of November , 2024. DATED this 19th day of November 2024 Mayor Robert E. Simison Attest: Chris Johnson, City Clerk Copy served upon the Applicant,Planning Division,Public Works Department,and City Attorney. 11-19-2024 BY: Dated: ORDER OF CONDITIONAL APPROVAL OF TIME EXTENSION FOR BRIAR RIDGE SUBDIVISION TECC-2024-0003 Page 2 of 2 EXHIBIT A COMMUNITY DEVELOPMENT E DEPARTMENT REPORT REPORT HEARING 11/6/2024 Legend -,1 DATE: Project Locationls TO: Mayor&City Council +�' � ...Area of Impact �= City Limits FROM: Linda Ritter,Associate Planner O Analysis 208-884-5533 lritter@meridaincity.org ------ APPLICANT: Kent Brown, Kent Brown Planning -- Services ° SUBJECT: TECC-2024-0003 Briar Ridge Subdivision LOCATION: The site is located on the west side of y . Meridian Road between W. Lake Hazel mo Road and W. Amity Road, directly south of the mid-mile point,in the NE %4 of the SE %4 of Section 36, Township 3N., Range 1W. (Parcel# S1236417204) I. PROJECT OVERVIEW A. Summary Request for a two one-year time extension on the final plat in order to obtain the City Engineer's signature. B. Issues/Waivers • Idaho Transportation Department denied the applicant's request to bring sewer to the site within their right-of-way(S. Meridian Road). • There's no other way to get sewer to the site as the property to the north has not extended it to and through their property. C. Recommendation Staff recommends approval of the proposed time extension for a time period of year as requested for the application to expire on September 27, 2026 242-. D. Decision Approved City of Meridian I Department Report I. Project Overview I1. COMMUNITY METRICS Table 1: Land Use Description Details Map Ref. Existing Land Use(s) Vacant - Proposed Land Use(s) Detached and attached single-family residential - Existing Zoning Traditional Neighborhood Residential(TN-R) VI.A.2 Adopted FLUM Designation Medium Density Residential(3-8 du/ac)and Medium-High VI.A.3 Density Residential(8-12 du/ac) Table 2: Process Facts Description Details Preapplication Meeting date 9/10/2024 Neighborhood Meeting 9/19/2024 Site posting date 10/26/2024 I11. STAFF ANALYSIS A. General Overview Per UDC 11-613-7C, "Upon written request and filing by the applicant prior to the termination of the period in accord with subsections A and B of this section,the director may authorize a single extension of time to obtain the city engineer's signature on the final plat not to exceed two(2) years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the director or city council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of this title." Table 3: Proiect Overview Description Details History H-2015-0019 South Meridian Annexation;H-2021-0056(AZ,RZ,&PP); H-2021-0091 (DA Modification);FP-2022-0011;A-2022-0068(DES) B. History The final plat(H-2022-0011) for this project consists of 59 single-family residential building lots (24 townhome lots and 35 detached single-family lots)and 15 common lots, and approximately 24.82 %qualified open space on 14.14 acres of land in the TN-R zoning district and was approved by City Council on September 14,2021. C. Site Development and Use Analysis The Applicant requests approval of a one(1)year time extension on the final plat in order to obtain the City Engineer's signature. The previous time extension approval was set to expire on September 27,2024; however,the subject time extension application was submitted prior to the expiration date as required. A one-year time extension(TED-2023-0007)was approved by the Director to extend the period of time to September 28,2023, in which the City Engineer is required to sign a final plat. The reason for the previous time extension request was due to the developer and his engineer experiencing major delays in getting plans approved for this development. The developer has received final plat approval for the first phase of the project(FP-2022-0011)and work has begun on this very large phase of the project; therefore,no new conditions will be placed on the application with the time extension. The reason for this time extension is that the developer has experienced major delays in getting permits from the Idaho Transportation Department(ITD)to bring sewer to the site. City of Meridian I Department Report 11. Community Metrics Approval of the subject time extension will allow the Applicant to obtain the City Engineer's signature on a final plat and proceed with development of the property. If City Council does not approve the requested time extension,the preliminary plat will expire, and a new preliminary plat application will be required. IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division 1. Comply with all previous conditions of approval for this development: H-2015-0019 South Meridian Annexation; H-2021-0056(AZ,RZ, &PP);H-2021-0091 (DA Modification); FP- 2022-0011;A-2022-0068 (DES). B. Irrigation Districts 1. Nampa&Meridian Irrigation District See public record(copy the link into a separate browser) https:llweblink.meridiancioy.org/WebLink/browse.aspx?id=365997&dbid=0&repo=MeridianCit X C. Idaho Department of Environmental Quality(DEQ) See public record(copy the link into a separate browser) https:llweblink.meridiancioy.orkIWebLink/browse.aspx?id=365997&dbid=0&repo=MeridianCit X V. ACTION A. Staff: Staff recommends approval of the proposed time extension for a time period of two e*e(24-1 year as requested for the application to expire on September 27, 2026 242-5. B. City Council: The Meridian City Council heard these items on November 6,2024. At the public hearing.the Council moved to approve the subject time extension requests. 1. Summary of the City Council public hearing: a. In favor: Kent Brown,Kent Brown Planning, Cody Black b. In opposition:None C. Commenting: Kent Brown, Cody Black d. Written testimony:None e. Staff presenting application: Linda Ritter f. Other Staff commenting on application: Clint Dolsbv 2. Key issue(s)of public testimony: a. Extending sewer to the property and time extension reauested 3. key issue(s)of discussion by City Council: a. Getting Sewer to the property and time extension requested 4. City Council change(s)to Commission recommendation. a. Amending the time extension to two years instead of one City of Meridian I Department Report IV. City/Agency Comments &Conditions AMITY Locationct of Impact - ; ''.4w �. Analysis lc H JV I I- Legend Pro - W � •1 MIT-Y - rr� Analysis ����■� •�r n�rn r ■ G�il� @P@ �■�■ G4� nnnffq Z =Illllfrfl./ Q �. Ifriiii;��i 4, w W ffllH 3. Future Land Use Legend CIVIC n Project Location 0 Area of Impact MU-C OAnalysis Low Density Medium Density - Residential `4 Residential _I High , Density11, MU-RG Residential �1 ® Med-High Density Residential 4. Planned Development Map Legend - Project Location 1 < ---- 1 1 1 Area of Impact City Limits rt 1 1 1 Planned Parcels OAnalysis - 1 rM I fiffi R I 1 1 1 1 1 1 1 1 1 1 1 ® ! 1 I ® 1 1 1 v 1 1 I 1 1 1 E 1 1 1 , 1 1 1 1 1 1 1 \ i City of Meridian Department Report VI. Exhibits B. Subject Site Photos (9 N i City of Meridian Department Report VI. Exhibits C. Preliminary Plat(date: 9/3/2021) hd Q. A to AMC SA a F - IV, [ I W� a y i _ PREL_I MIry6RY PLAT �AE° .Ya `d 8�lalz I.^IocE s4°9E?IVI51oN •�"" TRILOGY DEVELOPMENT. INC. -' City of Meridian I Department Report VI. Exhibits A Final Plat(date: 2/25/2022) p WLRTiED y�.WART ARM 57. 1/4 � jo 0000a a I: u a a sf Q r, VK.uRws sr. i r-------- -32�E -----�- —i o o ° i ° ° a - MC RY4lTU ST. a ao oe S. x FIEOPC, - -f= �I � s +E!. i k.R=GRYST4L Si- C •� �s / H116T5'�1�W iW-OS' 7� I I ps yIII V E I taq a 21 IM "K-1 ■ I A u0 glpg � o 3�� �.i �e� o� � �' S� o�g .$ iun pma� Q ¢ y s n ry s x d-.k HtiNl1iE ST � ` y�,, IIAAAAPEEflffff 3 i y� aY� nE ¢ S li�S& xg_ Q 3�Y.•� oS � g5} v1 NOGT725'W eb.m' yn IN4 IOWA { � � ym g Tg ,2g •3� �g ,+Sx�33g3$� i !:g rNa�z ' 1 C7 s Q a3 4 +5 � 8 5f a� q8 vim+tN IF z �{.� '{ �u 3 R a� ti�y^gg��s �gS $■^■33crc 3 'T�pp�gg � 5� Gpp �+ c•. 9 lam 3 $3 Rc,E$:g $$ri53�e XSY g" Zz2 • � 3 Yr 3 ° '2 S= sry� �P 33g City of Meridian Department Report VI. Exhibits + w�wtiera ra�c sr.�nx�•�es,nr vR `", r a 1 Q m seo•a•srt,mm• ma-.r�xx mar 1e. i I � seea.br�r ar i i � ,mar �0 raeo,.3a't � sesen•e@-n i. I xav�rax'c tj o o �ar l U � W. ses+sa-c>ro.m• ' seae.�Y-w ca. e'.nr S•.6i' 5 5 1�, C n�• Cn S..eC Ywao' pr ec �-ae' < � m >e rx yea F $I$3P§ }U o City of Meridian Department Report VI. Exhibits i .,, ., �zx• avar s. a,.m• Y �. r.vn � ————— N� 000C� o' 000aav .'� j � u�• .ar ar __� MvsSUY_w.av R ROCK LRYSTH Sf _ ' I I Q4. I &8&R R R R R aaaaae y _oLS S $ r I p YY �G [ytrr 'S ips '' {6y�L i y*Y� r 3■ SG ����I� iiL .. � y�' $ g S ��YYYBY 3�Lyg§$� • �' � I RJ czj t 3 S gg �t al�a S S S 8 8 8 $ 8 6 6 S B a S 8 8 8 8 8 8 ss5ai �` ¢ sg&ypI` saags � i �r7i a>:i!8 8 !�E��t�fr s�����s� . I(� b p p - - - - v 8� P P� • � i�v_� Aso �o g $ Sffix >l�S SILLySBuY e � �-.��. p �jp jG I r p � � i I I I I-r ::� 7 i�F y9�yq Fy I• 4+ a v � a g_a City of Meridian Department Report VI. Exhibits E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Raising Cane's Council Review (CR- 2024-0002) by Lynzey Uechi, East River Valley St., LLC., located at 2700 N. Eagle Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN AND DECISION& ORDER In the Matter of the Request for Conditional Use Permit,by Michael O'Reilly,Kimley-Horn. Case No(s). H-2024-0021 For the City Council Hearing Date of. November 6,2024 (Findings on November 19,2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of November 6,2024, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of November 6, 2024, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of November 6, 2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of November 6, 2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 6,2024, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(RAISNG CANE CUP-H-2024-0021) - 1 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. Council Review(CR-2024-0002)was requested for the approved drive-through establishment and the Council upheld the Planning and Zoning Commission approval of the requested Conditional Use Permit per the conditions of approval in the Staff Report for the hearing date of November 6,2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval,and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one (1)two(2)year period.Additional time extensions up to two (2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 11-5B-6F). E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-652 1(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of November 6,2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(RAISNG CANE CUP-H-2024-0021) -2- By action of the City Council at its regular meeting held on the 19th day of November 2024. COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 11-19-2024 Attest: Chris Johnson 11-19-2024 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 11-19-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(RAISNG CANE CUP-H-2024-0021) -3- EXHIBIT A COMMUNITY DEVELOPMENT C`�fEPIDIAM,,DEPARTMENT REPORT DA H O HEARING 11/6/2024 Legend ., DATE: Project location TO: Mayor& City Council Area of impact _= City Limits _ FROM: Linda Ritter,Associate Planner Q Analysis 208-884-5533 Iritter@meridiancity.org �► APPLICANT: Michael O'Reilly,Kimley Horn - ~J ' SUBJECT: H-2024-0021 - Raising Cane's CUP 1 LOCATION: 2700 N. Eagle Road, located in a portion of the SW 1/4 of the NW 1/4 of Section 4, Township 3N,Range lE I. PROJECT OVERVIEW A. Summary A Conditional Use Permit (CUP) to construct a drive-through restaurant with food and drink services including an indoor/outdoor seating area. The drive-through restaurant will be approximately 2,862 gross square feet overall and is one-story in height with landscaping along two perimeter property lines located on 1.46 acres of land in the C-G zoning district. B. Issues/Waivers None C. Recommendation Staff recommends approval of the proposed conditional use permit with the conditions in Section IV per the Findings in Section V. D. Decision A. The Meridian Planning&Zoning Commission heard this item on September 5_24.At the public hearing.the Commission moved to approve the subject Conditional Use Permit request. 1. Summary of the Commission public hearing: a. In favor: Kelli Chiles,Michael O'Reilly,Robert Vann,Jeff Vrba.Doug Stern b. In opposition: Perry Coles,Kristy Hein C. Commenting. Perry Coles,Robert Vann,Kristi Hein,Jeff Vrba,Doug Stern,Michael O'Reilly d. Written testimony: None e. Staff presenting application: Linda Ritter f. Other Staff commenting on application: one 2. Key issue(s)of public testimony: City of Meridian I Department Report 1. Project Overview a. Traffic on the internal drive aisle behind Raisins Cane and additional traffic on Eagle Road b. Hours of operations 3. Key issue(s)of discussion by Commission: a. Hours of operation 4. Commission change(s)to Staff recommendation: a. None B. The Meridian City Council heard these items on November 6,2024. At the public hearing.the Council moved to approve the subject Conditional Use Permit request. 1. Summary of the City Council public hearing: a. In favor: Michael O'Reilly,Kimley Horn,Robert Van(RV),Raising Cane. b. In opposition: Perry Coles C. Commenting: Perry Coles,Ally Diselhars,Trevor Doser, Session Parkway Subdivision d. Written testimony: Perry Coles e. Staff presenting application: Linda Ritter f. Other Staff commentingon application: Bill Parsons 2. Key issue(s)of public testimony: a. Perry Coles. 3. Kev issue(s)of discussion by City Council: a. Queuing on the drive aisle,traffic,pedestrian safety 4. City Council change(s)to Commission recommendation: a. Added the following condition: The applicant require the coordination between Raising Cane, City Staff. developer,and police dot to create traffic control plan for times of high traffic including,.rand opening and any other times it anticipated to be a lot of demand for Raising Cane. The plan would include managing offsite queuing and no queuing shall occur or be allowed on the access road and encourage developer who owns the various parcels to put speed bumps in place on the access road if feasible. II. COMMUNITY METRICS Table 1:Land Use Description Details Map Ref. Existing Land Use(s) Vacant - Proposed Land Use(s) Commercial - Existing/Proposed Zoning General Retail and Service Commercial District(C-G) VI.A.2 Future Land Use Designation Mixed-Use Regional(MU-R) VI.A.3 Table 2: Process Facts Description Details Preapplication Meeting date Tuesday,April 30,2024 Neighborhood Meeting 5/16/2024;(Describe meeting attendance) Site posting date 8/23/2024 Table 3: Community Metrics Agency/Element Description/Issue Reference Ada County Highway District • Comments Received Yes/Staff Report - • Commission Action Required MMIR - • Access Eagle Road/Existing - M Traffic Level of Service J& N/A , M== - City of Meridian I Department Report II. Community Metrics ITD Comments Received Yes,letter uploaded to the public portal IV.F Meridian Fire No comments provided Meridian Police No Comments provided Meridian Public Works Wastewater Distance to Mainline: On site;Impacts or Concerns:No IV.B Meridian Public Works Water Distance to Mainline: Onsite;Impacts or Concerns:No IV.B See City/Agency Comments and Conditions Section and public record for all department/agency comments received. City of Meridian I Department Report II. Community Metrics Figure l: One-Mile Radius Existing Condition Metrics Reference Parcel:R7812730100 Date Retrieved:2024/11/7 Parcel Count Parcel Acreage Infill Indicator: 871 Surrounding Area 209 0 �{4 �a ►vot city 16 IQ ® City Limits 2,387 1,260. ■ Not City F Household Household& Population Growth Households 02020 Population Change:12.8°I° Population ■Growth (Household and Population Change since 2010 Decennial) 10,000 20,000 30,000 Use Types Residential Addresses All Addresses ■ Single-family 35% 3196 10% Multi-family 65 5 ® Commercial Preliminary Plats (last 5-years) Conditional Use Permit(last 5-years) Proposed Proposed Pending Pending Approved Approved 0 500 1000 1500 0 500 1000 1500 2000 ■ Single-family ❑ Multi-family Figure 2: ACHD Summary Metrics 10 Eagle Existing Lanes © Planned Lanes Existing Level of Service L Notable Q ( Primary roadway impact) Programmed IFYP © Programmed CIP City of Meridian I Department Report II. Community Metrics Figure 3: Service Impact Summary ImpactService • • ls Ready a O O O O O O O O Marginal Caution O O °.°a �o Notes: See Error! Reference source not found..Error!Reference source not found.. City of Meridian I Department Report II. Community Metrics III. STAFF ANALYSIS Comprehensive Plan and Unified Development Code(UDC) A. General Overview Mixed Use Regional -The purpose of this designation is to provide a mix of employment,retail, residential dwellings, and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential, and to avoid predominantly single use developments such as a regional retail center with only restaurants and other commercial uses. Sample zoning includes: R-15,R-40,TN-C, C-G, and M-E The subject site is already zoned General Retail and Service Commercial District(C-G). The proposed use will construct a drive-through restaurant with food and drink services including a drive-through and an indoor/outdoor seating area. The drive-through restaurant will be approximately 2,862 gross square feet overall and is one-story in height with landscaping along two perimeter property lines. The surrounding area was developed with a commercial shopping center that includes two salons, a Five Guys Burgers and Fries Restaurant, and a Firehouse Subs Restaurant with a drive thru as well as residential development. The Village Apartment are to the east of Sessions Parkway Subdivision and the Regency at River Valley Phase I and 2 are to the south. The drive-through restaurant, within the larger commercial complex, is exactly the type of local neighborhood serving use envisioned by the Comprehensive Plan. Pathways connect this complex to the adjacent neighborhood for better integration. The proposed drive-through restaurant establishment is a use determined to be appropriate in this zoning district, subject to the specific use standards listed in UDC 11-4-3-11 (discussed in specific use standards below). The hours of operation being requested through this conditional use permit are Sunday-Thursday with a closing time at 1:30 AM. Friday and Saturday with a closing time of 3:30 AM. Per UDC 11-2B-3B, business hours of operation within the C-C and C-G Districts shall be limited from 6:00 a.in. to 11:00 p.m. when the property abuts a residential use or district. Extended hours of operation in the C-C and C-G Districts may be requested through a conditional use permit. These restrictions apply to all business operations occurring outside an enclosed structure, including, but not limited to, customer or client visits, trash compacting, and deliveries. These restrictions do not apply to business operations occurring within an enclosed structure, including, but not limited to, cleaning, bookkeeping, and after hours work by a limited number of employees. Table 4: Proiect Overview Description Details History AZ-03-021;AZ-15-012;MDA-15-011;DA Inst.#2022-065403;A-2020- 0115 (PBA ROS#12423);H-2022-0046(MDA,PP),Development Agreement Inst.#2023-033831,FP-2023-0002;and H-2023-0030 MDA DA Inst.#2023-069381. City of Meridian I Department Report III. Staff Analysis Figure 4: Mixed Use Analysis by Land Use Area Land Use Area by Zoning Address Type Split Mixed Districts 0.0% 50.0% 100.0% 100% ■ C-C p C-G Zoning Variety Acres Annexed 0.0% 50.0% 100.0% Address-Zoning Mix O R-15 ❑ Non-residential 0.0% 50.0% 100.0% Notes: See Error!Reference source not found..Error!Reference source not found.. B. History and Process The final plat for Sessions Parkway subdivision consisting of five(5)building lots on 5.32 acres of land in the C-G zoning district was approved on September 5,2023. The final plat was in substantial compliance with the approved preliminary plat(H-2022-0046)approved on January 17,2023. As part of the plat,the Applicant requests City Council approval of an access via N. Eagle Rd./SH-55, located on the abutting property to the south(Parcel#51104233802). Consent was granted from the abutting property owner for this request as part of this application. The proposed restaurant and drive-through establishment design and layout is consistent with the approved concept plan in DA Inst.#2023-033831. AZ-03-021;AZ-15-012; MDA-15-011; DA Inst. #2022-065403;A-2020-0115 (PBA ROS #12423); H-2022-0046; DA Inst.#2023-033831; FP-2023-0002. C. Site Development and Use Analysis 1. Existing Structures/Site Improvements (UDC 11-1): The proposed use will construct a drive-through restaurant with food and drink services including a drive-through and an indoor/outdoor seating area. The drive-through restaurant will be approximately 2,862 gross square feet overall and is one-story in height with landscaping along two perimeter property lines. The applicant is proposing forty-five (45) parking spaces which exceeds the required eleven (11)spaces per UDC 11-2. 2. Proposed Use Analysis (UDC 11-2): The proposed use will be a drive-through and an indoor/outdoor seating area. The drive- through restaurant will be approximately 2,862 gross square feet overall and is one-story in height with landscaping along two perimeter property lines. A drive-through establishment must be approved through a Conditional Use Permit as it is within 300 feet of an existing drive-through. The hours of operation being requested through this conditional use permit are Sunday- Thursday with a closing time at 1:30 AM. Friday and Saturday with a closing time of 3:30 AM. The proposed use complies with the zoning for the site and is subject to specific use standards as listed in 11-4-3-11. 3. Dimensional Standards (UDC 11-2): The proposed drive-through restaurant and an indoor/outdoor seating area will be approximately 2,862 gross square feet overall and is one-story in height with forty-five (45) City of Meridian I Department Report III. Staff Analysis parking spaces which exceeds the required eleven(H)spaces per UDC 11-2. This site complies with the dimensional standards for the C-G zoning district. 4. Specific Use Standards (UDC 11-4-3): A. A drive-through establishment shall be an accessory use where the drive-through facility(including stacking lanes, speaker and/or order area,pick up windows, and exit lanes) is: 1. Not within three hundred three hundred(300) feet of another drive-through facility, a residential district, or an existing residence: or 2. Separated by an arterial street from any other drive-through facility, residential district or existing residence; or 3. Not within the O-T zoning district. Otherwise a conditional use permit is required. B. All establishments providing drive-through service shall identify the stacking lane, menu and speaker location(if applicable), and window location on the certificate of zoning compliance or the conditional use permit. Speakers are prohibited in the O-T zoning district. C. A site plan shall be submitted that demonstrates safe pedestrian and vehicular access and circulation on the site and between adjacent properties. At a minimum the plan shall demonstrate compliance with the following standards: 1. Stacking lanes shall have sufficient capacity to prevent obstruction of driveways, drive aisles, and the public right-of-way by patrons. 2. The stacking lane shall be a separate lane from the circulation lanes needed for access and parking, except stacking lanes may provide access to designated employee parking. 3. The stacking lane shall not be located within ten (10) feet of any residential district or existing residence. 4. Any stacking lane greater than one hundred 100 feet in length shall provide for an escape lane. 5. The site should be designed so that the drive-through is visible from a public street for surveillance purposes. D. The applicant shall provide a six-foot sight obscuring fence where a stacking lane or window location adjoins a residential district or an existing residence. Staff finds the applicant meets the requirements for a drive-through establishment. D. Design Standards Analysis 1. Existing structure and Site Design Standards (Comp Plan 3.07.02A, Comp Plan 5.01.02D, UDC 11-3A-19): Require pedestrian circulation plans to ensure.safety and convenient access across large commercial and mixed-use developments. City of Meridian I Department Report III. Staff Analysis Require appropriate building design, and landscaping elements to buffer, screen, beautify, and integrate commercial, multifamily, and parking lots into existing neighborhoods. Therefore, buildings shall be designed in accord with the "City of Meridian Architectural Standards Manual." Per UDC 11-3A-19 pedestrian walkways shall provide a continuous walkway that is a minimum of five(5)feet in width from the perimeter sidewalk to the main building entrance(s)for nonresidential uses. The internal pedestrian walkway shall be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks. 2. Landscaping (UDC 11-3B): i. Landscape buffers along streets Per UDC 11-2B-3, landscape buffers along arterial shall be thirty-five (35)feet in width. The applicant will be required to install the landscape buffer along N. Eagle Road. The applicant is proposing a twenty (20)foot wide landscape buffer along the internal drive aisle. ii. Parking lot landscaping Per UDC 11-3B-8, the applicant shall provide perimeter and internal parking lot landscaping to soften and mitigate the visual and heat island effect of a large expanse of asphalt in parking lots, and to improve the safety and comfort ofpedestrians.A five-foot wide minimum landscape buffer adjacent to parking, loading, or other paved vehicular use areas. iii. Pathway landscaping Landscaping for pathways shall meet the requirements outlined in UDC 11-3B-12. The applicant is proposing landscaping along the multiuse pathway along Eagle Road that shall complies with UDC 11-3B-12. 3. Parking (UDC 11-3C): i. Nonresidential parking analysis Per UDC 11-3C Restaurants require one (1)parking space for every two hundred and fifty(250)square feet of gross floor area. The total number ofparking spaces required is eleven (11). The applicant is proposing thirty-five (35)parking spaces which exceeds the required number parking spaces for this proposal. ii. Bicycle parking analysis Per UDC 11-3C-6.G One (1) bicycle parking space shall be provided for every twenty- five(25)proposed vehicle parking spaces or portion thereof, except for single-family residences, two-family duplexes, and townhouses. Based on thirty-five(35)parking spaces being proposed, two (2) bicycle parking space is required. City of Meridian I Department Report III. Staff Analysis 4. Building Elevations (Comp Plan 5.01.02D, Architectural Standards Manual): Conceptual building elevations were submitted for the proposed restaurant as shown in Section VIII.E. The proposed building design includes the following material: composite lumber, brick veneer, metal and aluminum panels. Final design is required to comply with the design standards in the Architectural Standards Manual(ASM). The Applicant shall obtain a Certificate of Zoning Compliance(CZC) and Administrative Design Review(DES) approvals before submitting for any building permit within this development. The Comprehensive Plan's goal is to require appropriate building design, and landscaping elements to buffer, screen, beautify, and integrate commercial, multifamily, and parking lots into existing neighborhoods. 5. Fencing (UDC 11-3A-6, 11-3A-7): No fencing is being proposed with this development. E. Transportation Analysis Ada County Highway District(ACHD)reviewed the submitted application and has determined that there are no improvements required to the adjacent street(s). 1. Access (Comp Plan 6.01.02C, UDC 11-3A-3, UDC 11-3H-4): Access to the property is via a drive aisle off of Eagle Road. A right in and right out was previously approved for this development. The Comprehensive Plan's goal is to require new development to establish street connections to existing local roads and collectors as well as to underdeveloped adjacent properties. 2. Multiuse Pathways (UDC 11-3A-5): Per the Parks Department, the project developer shall design and construct multi-use pathways consistent with the location and specifications set forth in the Meridian Pathways Master Plan Map and Master Pathways Plan Document Chapter 3). Any proposed adjustments to pathway alignment shall be coordinated through the Pathways Project Manager. See pathway comments in III.C. 3. Pathways (Comp Plan 4.04.O1A, UDC 11-3A-8, UDC 11-3H.C3): Ensure that new development and subdivisions connect to the pathway system. The applicant shall adhere to design and construction of the ten (10)foot multiuse pathway along State Highway 55. 4. Sidewalks (UDC 11-3A-17): In lieu of a detached sidewalk, a detached multi-use pathway is required to be constructed along N. Eagle Rd.ISH--55 in accord with the standards listed in UDC 11-3A-8 and the Pathways Master Plan. 5. Private Streets (UDC 11-3F-4): No new streets are being proposed with this development. F. Services Analysis All utilities shall meet the requirements of the Comprehensive Plan and UDC sections identified below. 1. Waterways (Comp Plan 4.05.01 C, UDC 11-3A-6): N/A. There are no waterways on the existing property. City of Meridian I Department Report III. Staff Analysis 2. Pressurized Irrigation(UDC 11-3A-15): The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (UDC 11-3B-6). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single point connection to the culinary water system shall be required. If a single point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 3. Storm Drainage (UDC 11-3A-18): The applicant shall design and construct and adequate storm drainage system in accordance with the city's adopted standards and shall follow Best Management Practice as adopted by the city. 4. Utilities (Comp Plan 3.03.03A, UDC 11-3A-21): Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development. All utilities are available to the site. Water main, fire hydrant and water service require a twenty foot(20) wide easement that extends ten (10)feet past the end of main, hydrant, or water meter. No permanent structures, including trees are allowed inside the easement. IV. CITY/AGENCY COMMENTS & CONDITIONS A. Meridian Planning Division 1. This project is subject to all current City of Meridian ordinances and shall comply with the previous conditions of approvals associated with this site(AZ-03-021;AZ-15-012;MDA-15- 011; DA Inst. #2022-065403; A-2020-0115 (PBA ROS#12423); H-2022-0046; DA Inst.#2023-033831; FP-2023-0002,A-2024-0096). 2. A Certificate of Zoning Compliance and Design Review application was submitted and reviewed for the proposed use (A-2024-0096). The site plan and landscape plan submitted with the Certificate of Zoning Compliance application shall be revised as follows: a. All mechanical equipment on the back of the building and outdoor service and equipment areas should be incorporated into the overall design of buildings and landscaping so that the visual and acoustic impacts of these functions are fully contained and out of view from adjacent properties and public streets as set forth in UDC 11-3A-12. b. Provide a pedestrian pathway from Eagle Road to the building. The pathways from the perimeter sidewalks to the main building entrance shall be distinguished from the vehicular driving surface through the use of pavers, colored or scored concrete,or bricks as set forth in UDC 11-3A-19B.4b. c. Show the location of the bicycle parking on the site plan and include a detail for the bicycle rack that complies with the design standards listed in UDC 11-3C-5C. f. No stacking is allowed in the outside travel lane that serves as an escape lane; depict signage notifying patrons not to block the escape lane. g. Provide landscaping along the internal roadway to the east that meets the requirements of UDC 11-313-8. City of Meridian I Department Report IV. City/Agency Comments &Conditions h. Provide details for the trash enclosure. 3. Compliance with the standards listed in UDC 11-4-3-11—Drive-Through Establishment and standards listed in UDC 11-4-3-49—Restaurant is required. 4. Coordination shall occur between Raising Cane, City Staff. developer of the surrounding property,and the Police Department to create traffic control plan for times of high traffic including grand opening and any other times it anticipated to be a lot of demand for Raising Cane. The plan will include managing offsite queuing and no queuing shall occur or be allowed on the access road and staff encourages developer who owns the various parcels within Sessions Parkway Subdivision to put speed bumps in place on the access road if feasible. 5. The conditional use permit is valid for a maximum period of two (2)years unless otherwise approved by the City. During this time,the Applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval,and acquire building permits and commence construction of permanent footings or structures on or in the ground as set forth in UDC 11-5B-6. A time extension may be requested asset forth in UDC 11-5B-6F. B. Meridian Public Works See public record(copy the link into a separate window) https:llweblink.meridiancity.orglWebLink/Browse.aspx?id=351909&dbid=0&repo=MeridianCit Y C. Meridian Park's Department See public record(copy the link into a separate window) https:llweblink.meridianciN.oLgzl ebLinkIBrowse.aspx?id=351909&dbid=0&repo=MeridianCit Y D. Idaho Department of Environmental Quality(DEQ) See public record(copy the link into a separate window) https:llweblink.meridiancioy.orglWebLinkIBrowse.aspx?id=351909&dbid=0&repo=MeridianCit Y E. Ada County Highway District(ACHD) See public record(copy the link into a separate window) https:llweblink.meridiancity.org/WebLink/Browse.aspx?id=351909&dbid=0&repo=MeridianCit Y F. Nampa Meridian Irrigation District(NMID) See public record(copy the link into a separate window) https:llweblink.meridiancity.orglWebLinkIBrowse.aspx?id=351909&dbid=0&repo=MeridianCit Y G. Idaho Transportation Department(ITD) See public record(copy the link into a separate window) https:llweblink.meridiancity.org WWebLink/Browse.aspx?id=351909&dbid=0&repo=MeridianCit Y V. FINDINGS A. Conditional Use(UDC 11-513-6E) City of Meridian I Department Report V. Findings I. ACTION A. Staff: After reviewing the project for compliance with the city's comprehensive plan and unified development code, staff finds the project complies if the applicant adheres to the conditions outlined in Section IV per the Findings in Section V of the staff report. B. Commission: Pending VI. EXHIBITS A. Project Area Maps (link to Project Overview) 1. Aerial Legend Project Location Area of Impact ®Analysis ga. Zi i:3Z v ■p• — .. � _ '`. „� �I' - C, flit �• E n A A • City of Meridian Department Report I. Action Legend ��► Project Location MArea of Impact USE I I . 1 p Em G 191unnn :. EEIE�,nn nn'G91 . '�unEi■r __ NO 111111144411 11 - USTICK _nrerl 111■111111_ _ W �� , n Fllllllli IIIIIExIr-�Yi!u • kkxnnfl n 1• �n � -- 17,rllllll■ n6Erpllliell� iot ��; � llinungi. �rEaa i=` � � � • � �-jam 'r I �� i/l loon�� y.■..' ■ _Diu In �= : �I■■■.■I■■■ ■�� tlllll■.Illl�j� :n r'• iiinlf:.`-`w UEaI■■ � �fE61nnP.■-- -■111 I • � V -`�■�?1111111 ■ql r;: nun ■a + .■ . 1 IIIII:... .■�IIIEEI n alnr � moan ull •_r"r+uulr uuu Rhnnnua� -.BECi: MEnrJrala w 1 1`wry •nn �� /�t��"� •E nE =G1■C .(/ir:.� Inn _ r 1■/nI sun �nnlnn �a7n11 1■tla■��.■01111 �� 6ryrr�►�EiII � ,111n - 11 F11 a.rt�alaf W 111■■.�. _ �non....... on npm J 1' h Vinm] � milli] C�eJ Nil FAI�RYIEW 1 Legend ��InII�It�I ,]unnnnnnn _ _ Project Location C. =: + - 1 nEeEa 1llnlll, uE►►' MEANS m.II` 1■Rp un Z eon m11 ::■. RIBgun one Analysis .■211 lull. -� -I . ..n Mn �i■EIy,�nnnnn�-� nR an�f��q■uu �'�noon n= uq\ USTICK --- �11--TINININD \ _=17in1=n!Ig1.... = ''i -�■ �� �iii liiiii:�=a =r Illllflll=- �'i i w: W iirnrlln�_�k1i1n111= �i11. 1 I,■ 7n inlninll �1 n nnlnlEa IIIII � Illlii-= r�i�_Illk ��� ■ ='= IIIII �. aE111i1,111UR+�i-nf111n� � - :` �.a ��iii��ar�I�aa■a• , ®� allGROW iElli►t - OL ��.� iA '� � ■1r��` �Diu nnE�,�� _ • � _ a \lllll�n11t1•"�� �iiiilrlla ►� V * - • i all 1111::_ :+ IIIg1 'lIE O .ai11 • � 11111■uw r :EIe ifElry:���.IrEEFEEn��a nE isuno E�unnkun/ �■� � - nlnnllanrl�.■■nun r:•■■ kna InnEEl111111G1u U11, ►7i va uma u ■. girl W FA -RYIE . , a- W'� 1 � . /"1. • "1 1 1 4. Planned Development Map Legend � Project Location Area of Impact --- T=' City Limits Planned Parcels ®� i OAnalysis ' r. -maim® .� fl ' rORi i City of Meridian Department Report VI. Exhibits 5. Map Notes Nearby and recent preliminary plats (within the last 5 years: H-2018-0071 H-2018-0121 H-2019-0121 H-2020-0051 H-2020-0116 H-2021-0004 H-2021-0006 H-2021-0097 H-2022- 0008 H-2022-0069 H-2022-0072 H-2022-0077 H-2022-0082 H-2023-0040 H-2023-0068 Nearby and recent conditional use permits(within the last 5 years: H-2018-0085 H-2018- 0107 H-2019-0027 H-2020-0104 H-2021-0082 H-2017-0058 H-2022-0045 H-2022-0046 H- 2023-0009 B. Subject Site Photos 1n r err iF Ala_ .utl•uu . o n tl � _ E• - .� ,thy � \ � �� �"�' i gyp' � Ti�r.. ��• �'1 q .r f 1•' or C� Ilk City of Meridian Department Report VI. Exhibits C. Service Accessibility Report Overall Score: 34 63rd Percentile Description Location In City Limits GREEN Extension Sewer Trunkshed mains e 500 ft. from parcel GREEN Floodplain Either not within the 100 yrflcodplain or > 2 acres GREEN L Emergency Services Fire Response time 5-9 min. YELLOW Emergency Services Police Meets response time goals most of the time GREEN Pathways Within 1/4 mile of current pathways GREEN Transit Within 1/4 mile of future transit route YELLOIV Arterial Road &uildout Status Ultimate configuration (#of lanes in master streets GREEN plan) matches existing (-# of lanes) School Walking Proximity Within 1/2 mile walking GREEN Either a High School or College within 2 miles OR a School Drivability Middle or Elementary School within 1 mile driving GREEN (existing or future) Either a Regional Park within 1 mile OR a Community ParkWalkability Parkwithin 1/2 mile OR Neighborhood Parkwithin GREEN 114 mile walking City of Meridian I Department Report VI. Exhibits A Site Plan (date: 5/28/2024) I amg iPROPERTY.....ARV 1 �NTEPNAL AC 4 D e �� p DA� - -- LEGEND ICim"Hor t :8i8 4 4 i � ' PRQPERtt 9Dl1NQART aE FErNR 9Ef III � I -PP 111 �I - '�. T tY c�o City of Meridian Department Report VI. Exhibits E. Landscape Plan(date: 5/28/2024) I �II � LANDGGAPE REMIIIREMENTS \ s#�-�rexmua�wr.�rn I rmnraurmnr[rouvuN m. _ ��•m-•— •Wx•:••�, �- INTERNAL ACCESS ROAD �9lId1lB�/ a T �p01�p{ilD I n.a..l rein ' r` X, rswxr OnleysHor 1 - i �•1°"""" � .m PRELIMINARY _77 O aaw�co.�rrrE lS l� 9n �� L�� LD ® #lee INTER PD�� — ® NALACGE wimom ww wwr Kiml ey*Hor If I z o , I w — n PERMp SET _ _PRELIMINARY �._.M1 •,m. —SCAPEPLAN COLOR City of Meridian Department Report VI. Exhibits F. Building Elevations(date: 5/9/2024) %woo" it �ILUEFMMEIEVA�q!1 3laxuvAnox 41- w�xRNEWW EM! EM-2 EM-3 BM-0 EWF-1 EWF-2 EWF3 EW 4 EWF-5 EW&2 nw.emo..�ew� mw.wrwnxw c..�w. orww ..merrvro.ceo.�o ••n.ww«cE�u.wn �u�xm ,wain r.u�w.�nv nurv-uv. �aee �.wm..ir�. w.nm wam �CIXORF11 EmFaR .FIlA710.7 rr A4.21 City of Meridian Department Report VI. Exhibits E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law and Order of Denial for Rolling Hill (H- 2023-0070) by JD Planning and Consulting, located at 1560 Rolling Hill Dr. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW, E IDIAN;—' FINAL DECISION,AND ORDER D A H O Date of Order: November 19, 2024 Case No.: H-2023-0070 (Rolling Hill) Applicant: Jorre Delgado,JD Planning & Consulting In the Matter of. Request for (1) annexation & zoning of 6.90 acres of land from the R-1 zone in Ada County to the C-C zone and (2) a conditional use permit to develop 64 dwelling units on 5.89 acres of land in the proposed C-C zone. Pursuant to testimony and evidence received regarding this matter at the public hearing before the Meridian City Council on November 6, 2024, as to this matter, the City Council enters the following findings of fact, conclusions of law, final decision, and order. A. Findings of Fact. The City Council finds that: 1. The facts pertaining to the 6.90 acres of land ("the Property"), the Applicant's request, and the process are set forth in the staff report for Case No. H-2023-0070, which is fully incorporated herein by reference. 2. The Property is not located within the incorporated area of the City of Meridian. 3. The Applicant is requesting annexation of the Property to develop (a) two vertically integrated residential structures featuring 90 dwelling units and 20,134 square feet of commercial space and (b) one multi-family building consisting of 64 dwelling units. 4. The proposed annexation is subject to Idaho Code section 50-222 and Unified Development Code section 11-513-3. 5. Testimony and evidence in opposition to the Applicant's request can be summarized as follows: (a)the proposed annexation creates an undesired County enclave ("enclave" or "enclave parcel"); (b)the proposed development lacks integration and does not provide an adequate transition to the surrounding areas; (c) the timing of the project is not appropriate; (d)there is no compelling need for additional multi-family units in this area; (e) the proposed project will exacerbate traffic concerns in the area and result in additional traffic accidents; and(f) the proposed project is not compatible with the rural character of the surrounding area. 6. Testimony and evidence in support of the Applicant's request can be summarized as follows: (a)the Applicant has been unable to acquire the enclave parcel because it is too expensive; (b) the City should not enable the owner of the enclave parcel to impede the proposed development; (c) the proposed development is vertically integrated and provides vehicular and pedestrian connections to other areas; (d) the proposed project provides an adequate transition to the surrounding areas and is buffered by a future collector street; (e) the proposed development is consistent with other City-approved projects in the area; (f) the FINDINGS OF FACT,CONCLUSIONS OF LAW,FINAL DECISION,AND ORDER Case No.H-2023-0070(Rolling Hill) Page 1 proposed development complies with the Comprehensive Plan and the Unified Development Code ("UDC"), and staff recommended approval with conditions; (g) the City must consider the broader area when evaluating the proposed development; (h) the timing of the proposed development is appropriate; and(i) the proposed development meets Ada County Highway District and Idaho Transportation Department requirements concerning traffic-related issues. 7. Based on the testimony and evidence received, the City Council finds that: (a) the proposed annexation would create a County enclave, which is contrary to the City's desire, since it is not efficient for Ada County and the City to provide government services to an enclave; (b) the proposed project does not provide an adequate transition to the surrounding areas because it includes four-story buildings in close proximity to rural, one-story homes, and the proposed collector street is not an adequate buffer; (c) the proposed development lacks integration to the surrounding area, including the property to the east, and creates a narrow strip of land to the east of the Property that will be difficult for the adjoining property owner to develop in a logical manner. 8. Based on the foregoing, the proposed annexation is not in the best interest of the City of Meridian. B. Conclusions of law. The City Council concludes that: 1. The City Council takes judicial notice of Idaho Code section 50-222, which governs annexations by cities. 2. The City Council takes judicial notice of the Local Land Use Planning Act("LLUPA"), codified at Chapter 65, Title 67, Idaho Code. 3. The City Council takes judicial notice of the UDC, all current zoning maps, and the City of Meridian Comprehensive Plan. 4. In order to grant an annexation, the City Council must make certain findings as delineated in UDC section 11-513-3, including a finding that the proposed annexation is in the best interest of the City of Meridian. UDC § 11-5B-3(E)(5). 5. Because the City Council found that the proposed annexation is not in the best interest of the City of Meridian, the requirements set forth in UDC section 11-5B-3 have not been satisfied, and the proposed annexation shall not proceed. 6. A city's decision to deny an annexation of this nature is not subject to judicial review under Idaho Code section 50-222. Black Labrador Investing, LLC v. Kuna City Council, 147 Idaho 92, 97, 205 P.3d 1228, 1233 (2009). 7. The purpose of the UDC is to "[c]arry out the policies of the comprehensive plan by classifying and regulating the uses of property and structures within the incorporated areas of the City of Meridian[.]"UDC § 11-1-2(B) (emphasis added). Because the Property is not located within the incorporated area of the City of Meridian, and because the proposed annexation shall not proceed, the City Council is precluded from granting the Applicant's request for C-C zoning and a conditional use permit for a multi-family building. FINDINGS OF FACT,CONCLUSIONS OF LAW,FINAL DECISION,AND ORDER Case No.H-2023-0070(Rolling Hill) Page 2 There are no actions that the Applicant could take to obtain approval of said zoning and conditional use permit, since the City is legally prohibited from approving zoning and conditional use permits within the unincorporated area of Ada County. 8. Pursuant to Idaho Code section 67-6503, the City of Meridian has properly exercised the powers conferred by LLUPA. C. Order. Pursuant to the above findings of fact and conclusions of law, the City Council hereby denies Applicant's request for annexation of the Property. Further, because the Property is not located within the incorporated area of the City of Meridian, the City Council hereby denies Applicant's request for C-C zoning and a conditional use permit. D. Final decision. Upon approval by majority vote of the City Council, this is a final decision of the governing body of the City of Meridian. E. Judicial review. Pursuant to Idaho Code section 67-6521(1)(d), if this final decision concerns a matter enumerated in Idaho Code section 67-6521(1)(a), an affected person aggrieved by this final decision may, within twenty-eight (28) days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code section 1-7-10, seek judicial review of this final decision as provided by Chapter 52, Title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of right to regulatory takings analysis. Pursuant to Idaho Code sections 67-652 1(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. IT IS SO ORDERED by the City Council of the City of Meridian, Idaho, on this 19th day of November, 2024. Robert E. Simison 11-19-2024 Mayor Attest: Chris Johnson 11-19-2024 City Clerk FINDINGS OF FACT,CONCLUSIONS OF LAW,FINAL DECISION,AND ORDER Case No.H-2023-0070(Rolling Hill) Page 3 W IDIAN� AGENDA ITEM ITEM TOPIC: Memorandum of Understanding between the City of Meridian and Firehouse Subs Public Safety Foundation for acceptance of the grant awarded to the City of Meridian, on behalf of Meridian Fire Department for Rope Rescue Equipment (including Freight up to $450) valued up to $25,680.60 Firehouse Subs Public Safety Foundation, Inc. 12735 Gran Bay Pkwy.,Suite 150,Jacksonville,Florida 32258 MEMO OF UNDERSTANDING-FUNDING AGREEMENT November 4, 2024 Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award. All purchases must match the quantities and equipment approved in the original grant request and approved quote. Firehouse Subs Public Safety Foundation Responsibilities • Firehouse Subs Public Safety Foundation will award funding to City of Meridian, on behalf of Meridian Fire Department, Meridian, ID for$25,680.60 to be used toward the direct purchase of Rope Rescue Equipment(Including Freight up to $450). City of Meridian, on behalf of Meridian Fire Department Responsibilities I. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information,you must submit a W-9. 2. Purchase the equipment on Approved Quote#24-QT-7177A from Apparatus Equipment& Service, Inc. a. NOTE: DO NOT PREPAY for the equipment order at the time of purchase 3. Confirm Receipt of ACH Transfer by emailing procurementfoundationkfirehousesubs.com 4. Verify Purchase and Delivery by providing Firehouse Subs Public Safety Foundation with the following: a. All signed and dated packing slips b. Copies of paid invoices, verifying your organization's name as the customer and matching the vendor quote(s) c. A copy of the cleared check(s),verifying the payee and payment amount matches the vendor quote(s) 5. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation. a. Email procurementfoundationgfirehousesubs.com with notification of excess funds within 30 days of purchase - b. Return Excess Funds within 30 days of receipt of excess funds invoice to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258 6. If purchases exceed funding, City of Meridian, on behalf of Meridian Fire Department is responsible for the additional amount. VERY IMPORTANT: Deadline for submitted documentation is March 1,2025. Firehouse Subs Public Safety Foundation Date City of Meridian OBO Meridian Fire Department Representative(Signature) Robert E. gimison, Mayor 11-19-2024 Date City of Meridian,OBO Meridian Fire Department Representative Name(Print) Attest: Chris Johnson, City Clerk 11-19-2024 W IDIAN� AGENDA ITEM ITEM TOPIC: Agreement Between Meridian Youth Baseball and the City of Meridian for Priority Use of Sports Facilities during the 2025 Season AGREEMENT FOR PRIORITY USE OF SPORTS FACILITIES—2025 SEASON This AGREEMENT FOR PRIORITY USE OF SPORTS FACILITIES —2025 SEASON is made this 19th day of November 2024, and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Meridian Youth Baseball, a nonprofit corporation organized under the laws of the State of Idaho ("MYB"). WHEREAS, City and MYB have historically worked together to enhance the Meridian community's quality of life by providing and supporting recreational opportunities for members of the Meridian community; WHEREAS, MYB desires to use, for its baseball programming, the baseball fields at Fuller Park, 3761 W Park Creek Drive, Meridian, Idaho, and Mo Brooks Field at Storey Park, 205 E. Franklin Road, Meridian, Idaho, including all associated facilities, amenities, infrastructure, infields, outfields, fences, and/or vegetation("Fields"); NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and MYB agree as follows. I.PRIORITY USE OF FIELDS. Throughout the term of this Agreement, MYB shall be entitled to priority use of the Fields for baseball practice sessions, games, tournaments, classes, camps, and related preparatory activities, which priority use shall preclude non-MYB, uses of the Fields, at the times set forth in Exhibit A. MYB shall not be entitled to use the Fields for any purpose on any date or time other than those listed in Exhibit A, except where MYB makes a separate facility reservation through the Meridian Parks and Recreation Department. III.RIGHTS AND OBLIGATIONS OF PARTIES. A. General rights and obligations of MYB regarding Fields. 1. Consideration. In consideration for the priority use granted by this Agreement, MYB shall pay to City the amount of twenty-three thousand, four hundred and four dollars and eighty cents ($23,404.80). MYB shall make such payment by remitting to City two (2) installments. MYB shall pay to City the first installment of fifteen thousand, six hundred and eighty-three dollars and seventy-six cents ($15,683.76) by August 1, 2025, and the second installment of seven thousand, seven hundred twenty-one dollars and four cents ($7,721.04) by November 3, 2025. 2. Communication of MYB Fields use. Communication between MYB and City regarding Fields use and scheduling shall occur by e-mail between MYB Contact and City Contact. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 1 Each party shall have the right to rely upon such communication in scheduling its uses of Fields. 3. Tournament staffing not included. MYB's payment to City pursuant to this Agreement shall include staffing for routine maintenance as set forth herein. MYB shall be responsible for payment of all fees due and owing for additional City staffing and services necessitated by tournament play. 4. Reserve other use. MYB's use of the Fields on days or times other than as specifically set forth in Exhibit A shall be scheduled in accordance with City policy regarding field reservations and scheduling, including all applicable reservation and use fees. Reservation of the Fields on days or times other than as specifically set forth in Exhibit A shall be scheduled on a first-come, first-served basis, and at such days and times, MYB shall be on an equal footing with the general public regarding its use of Fields, which shall include, but shall not be limited to, reservation requirements,priority of reservation of Fields, and payment of reservation and other applicable fees. 5. General field preparation. Except as expressly provided in this Agreement, MYB shall be solely responsible at all times for any and all necessary field preparation necessary for its baseball programming, including, but not limited to, raking and chalking. 6. Reasonable use. MYB shall employ best efforts to ensure that its use of Fields and Fields facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where MYB's use of Fields and Fields facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same, MYB shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. MYB shall exercise best efforts to see that any and all use of Fields, where such use is scheduled or authorized by MYB, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, such reasonable policies as may be adopted or enacted by the Director of the Meridian Parks and Recreation Department. 7. Collection of fees. MYB shall have right to assess and collect reasonable fees for participation from members of the MYB program. MYB shall not collect any admission fee for access to Fields facilities. Except as otherwise agreed in writing, City shall not be entitled to any fee assessed and/or collected by MYB. 8. Equipment. Except as specifically set forth in this Agreement, MYB shall be solely responsible for providing, maintaining,preparing, repairing, and/or replacing any and all necessary equipment for any and all MYB activities at Fields. Any and all known and unknown risks and costs related to or arising from the use or storage of MYB's equipment, including, but not limited to, loss or theft of, damage to, and damage or injury caused by such equipment, shall be borne solely by MYB. 9. Banners. MYB shall be responsible for removing from Fields any banners or notices posted by MYB. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 2 10. No right to exclude conveyed. Any exclusive use granted to MYB by this Agreement shall include neither the right to exclude any law-abiding person from Fields where such person is not interfering with MYB's use thereof, nor the right to interfere with any person's concurrent, lawful use of Fuller Park, where such concurrent use does not conflict or interfere with MYB's use. MYB shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. B. General rights and obligations of City regarding Fields. 1. Notification of Fields closure. City shall provide thirty (30) days' notice to MYB when the Fields or any portion thereof will be closed for routine or scheduled maintenance or repair of Fields facilities, infrastructure, vegetation, or other component, except that City may undertake, with fewer days' notice or no notice, emergency maintenance or repairs necessary to protect the health, safety, and/or welfare of the public, or where such alterations, construction, or improvements will not unreasonably affect MYB's use of amenities or facilities as set forth in this Agreement. 2. Maintenance and utilities. City shall provide all necessary utilities and services to MYB and Fields, including, but not limited to, electricity, restrooms, water, sewer, and/or waste removal. City shall maintain the turf, including re-seeding, sod laying, weed and/or pest control, fertilizing, mowing, and irrigating. City shall be responsible for general fence, field, and facility maintenance. 3. Bases. City shall provide bases for MYB's use on the Fields. MYB shall ensure that bases are left on the Fields for use by other Fields users. 4. Stop use; field location. Any duly authorized agent or employee of City may stop priority or scheduled use of Fields and/or City facilities, including play in progress, at any time where such action is warranted due to field or other conditions, or coach, player, or spectator conduct. Any duly authorized agent or employee of City may require that MYB utilize or not utilize a particular field or fields due to weather conditions and/or turf quality. S. Public spaces. The parties hereto expressly acknowledge that Fields are public spaces, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to use or allow the use of Fields for any and all purposes and under any and all conditions, so long as such use does not conflict or interfere with MYB's priority or scheduled use of the Fields. 6. Scheduling; collection of fees. City shall be solely responsible for scheduling all use of Fields and Fields facilities and amenities. In accordance with its policies, City shall have right to assess and collect reasonable user fees from persons who use Fields; however, the amount of such user fees shall not exceed costs and expenses actually incurred. MYB shall not be entitled to any Fields user fee assessed and/or collected by City. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 3 IV. GENERAL PROVISIONS. A. Day-to-day communications. Communication between MYB and City regarding day-to- day matters (e.g., issues related to use, scheduling, and maintenance of Fields) shall occur via e-mail, facsimile, or telephone. City shall provide MYB the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and MYB for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. MYB shall provide City the name, e-mail address, and telephone number of specific MYB personnel ("MYB Contact") who shall serve as the liaison between MYB and City for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. B. All other notice. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when sent via electronic mail ("e-mail"), personally served, or mailed via United States mail, to the following personnel and address: Steve Siddoway Travis Young Parks and Recreation Dept. Director President City of Meridian Meridian Youth Baseball 33 E. Idaho Avenue 13601 W. McMillan Road Meridian, Idaho 83642 Boise ID 83713 ssiddoway@meridiancity.org travis@fullsailboise.com Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Quarterly review.The MYB Contact and the City Contact shall meet quarterly to review Fields use and scheduling, address any problems which may have arisen, and discuss improvements regarding the parties'joint use of Fields. D. Conflict Resolution. If either party believes that the other party is not fulfilling its obligations as established by this Agreement, the complaining party shall give written notice of its complaint to the other party. The party receiving the complaint shall, within fifteen (15) calendar days, correct the situation and confirm the correction in writing, or reject the complaint, explaining the mitigating circumstances and why a remedy cannot be achieved. E. Assignment. MYB shall not assign or sublet all or any portion of MYB's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. City shall not assign or sublet all or any portion of City's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of MYB. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 4 F. No agency. Neither MYB nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Fields. G. Indemnification; insurance. MYB and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in MYB programming, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by MYB or any MYB employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB programming, at or in its use of Fields, Fuller Park, Mo Brooks Field, Storey Park, and/or any amenity or appurtenance thereto, or any lack of maintenance or repair thereon, which is not caused by or arising out of the tortious conduct of City. MYB shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of MYB or any MYB employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB programming, MYB covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; MYB accepts Fields for use as is, both at the Effective Date of this Agreement and for each practice session, game, and/or tournament, and any portion thereof. H. Compliance with Laws. In performing the scope of services required hereunder, City and MYB shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. I. Cancellation. The Director of the Parks & Recreation Department may, in his sole discretion, elect to close Fuller or Storey Park, the Fields, and/or Mo Brooks Field, and cancel MYB's priority use and/or reservation, with no notice to MYB, where closure is in the best interest of City or the public health, safety, or welfare, due to weather, Act of God, or other reason. City shall neither assume nor incur any liability for costs, damages, or losses incurred due to such cancellation, except that City shall prorate the amount due and owing under this Agreement, following mutual negotiation and written amendment of this Agreement by the Parties. For purposes of this agreement, an Act of God shall include,but shall not be limited to: fire, storm, flooding, disease, national or local emergency, natural or human-caused disaster, or any other emergency or hazard under which it is illegal, impractical, or unsafe for use of the parks, fields, or other facilities to proceed as scheduled. J. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 5 jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. K. Term of Agreement. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire as of October 22, 2025. If the parties to this Agreement fail to mutually extend this Agreement, and neither has terminated the Agreement, the term of this Agreement, or such other terms as the parties have agreed upon in writing, shall be renewed automatically for one-year periods thereafter unless terminated by either party in the manner provided in this Agreement. L. Non-Appropriation. MYB acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate._Notwithstanding anything in this Agreement to the contrary, City's obligations under this Agreement to fulfill its obligations to MYB as described herein shall be subject to and dependent upon appropriations being made by City Council for such purpose. M. Grounds for termination. Grounds for termination of this Agreement shall include, but shall not be limited to: 1. An act or omission by either party which breaches any term of this Agreement. 2. An Act of God or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party. 3. A change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 4. A decision by either party that termination will serve its best interests. N. Termination process. Either party may terminate this Agreement by providing thirty (30) days' advance written notice of intention to terminate. Such written notice shall include a description of the breach or circumstances providing grounds for termination. A seven(7) day cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement may be terminated upon provision of written notice of termination. O. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. P. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Q. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 6 after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. R. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. S. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and MYB. The parties signatory hereto represent and warrant that each is duly authorized to bind, respectively, City and MYB to this Agreement in all respects. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. MERIDIAN YOUTH BASEBALL: Travis Young President CITY OF MERIDIAN: BY: Attest: Robert E. Simison 11-19-2024 Chris Johnson 11-19-2024 Mayor City Clerk AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 7 X N 7 V C C W O O O U E O 0 O 0 O 0 !n co 0 N O ci co N 0 rn m ri m ri m ro II O i n II 7 C) rn O L Q N L a) X {- > 0 0 Q Ln > "a3 L X d O p (f Q ` N 0 v O O L d 00 II L 7 x CL c-I H w X Y X O O O Q y/? 0 N � Ln W L Q II x a oo rl t.0 00 6 Ln 3 m u m ,-I H > O X ro rro II II 00 ro II j, X i 0 0 O O m O p G1 Ln O H Cr Ln _0 LnO X 0 � X r-I X N a) i i X V Ln Q X aJ C p CaJ O L 0 i CJ L X S 0 oo p rn o p 3 L O >- mO c% O rf) t m m t m a L 0 4-0 v 0 L O X 00 is x m rn Ln 00 rn rn O rn rn O w Li m Y a 6 co -� a1 v t]1 (V 4I L L W N 4J aJ N E- LU (.4 L1. cn 3 i/> m u m u). r» M- mV)- m t O N w m E E o Q Q a tz a a Q Q w o O O O o O rw O O O n N O O O 66 00 p O r O 00 00 00 0 00 060 O O O o > O -C O 0 �� a Y a� + V � 6 a Y � a- O Ln a 4 E E E E E aH4a r S C. 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E to E vi E O 7 0 O O L O - O O a H LL Lo to 00 N N .--1 Q cc q W Q Y L F a O 4J LL Q W 0 N 3 � � F � L W N v .Q W I? �O (n O Q E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Agreement Between CapEd Credit Union and the City of Meridian for Sponsorship of 2024-2025 Water Tower Championship Competition MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF 2024-2025 WATER TOWER CHAMPIONSHIP COMPETITION This MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF 2024-2025 WATER TOWER CHAMPIONSHIP COMPETITION ("Agreement") is made thisl 9th day of November , 2024 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Capital Educators Federal Credit Union, doing business as CapEd Credit Union, a non-profit organization organized under the laws of the State of Idaho ("Sponsor"). WHEREAS,the Water Tower Championship ("Competition") is an athletic, activity, and academic competition series between 6A High Schools in Meridian, Idaho, including Meridian High School, Rocky Mountain High School, Mountain View High School, and Owyhee High School, in which these four(4) schools will be awarded points for their performance in athletics, activities, and academics; WHEREAS, Sponsor cares about education and our community, and to that end, has agreed to contribute funds toward promotional media, events, and trophies to promote and incentivize participation in the Competition; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. CITY'S RESPONSIBILITIES. A. Competition management. Between October 1 and November 30, 2024, City will establish criteria, metrics, and points for the Competition, and communicate same to Sponsor and the participating schools. Throughout the school year, City will track each school's scores according to such metrics, determine the winner by May 1, 2024, and award a trophy to the winning school. B. Publicity. City shall publicize the Competition, which publicity may include distribution of information via written and broadcast media, social and online media, e-mail, and posters. Decisions regarding the time, place, and manner of such publicity shall be made by City. C. Acknowledgment of sponsorship. Sponsor shall be entitled to recognition as a presenting Sponsor, i.e. "2024-2025 City of Meridian Water Tower Championship, presented by CapEd," and Sponsor's logo shall be printed on all event marketing materials. D. Invoice Sponsor. City shall provide one (1) invoice to Sponsor by November 30, 2024, in the amount of five thousand dollars ($5,000.00), and City shall use such amount for the payment of expenses related to the Competition, including, but not limited to, purchase of the trophy,promotional materials, and publicity. MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF WATER TOWER CHAMPIONSHIP PAGE I OF 4 E. First refusal offer. City shall offer to Sponsor the right of first refusal to be a presenting sponsor of the 2025-2026 Competition prior to solicitation of a new and/or additional sponsor, so long as Sponsor fulfills its responsibilities set forth in this Agreement. If Sponsor chooses not to sponsor the 2025-2026 Competition, or fails to accept City's offer by the date provided by City in such offer, such offer shall lapse, and City shall reserve the right to seek alternative sponsors, in City's sole discretion. City shall reserve the right not to hold a 2025-2026 Competition and/or to change the terms or format of same. II. SPONSOR'S RESPONSIBILITIES. A. Reimbursement. Within thirty (30) days of receipt of City's invoice, Sponsor shall provide payment to City in the amount of five thousand dollars ($5,000.00). B. Logo. Sponsor shall provide City with a copy of its logo, in digital format, for use on marketing materials as described herein. C. Publicity. Sponsor may produce and distribute promotional materials regarding the Competition, with prior consultation with City Contact. III.GENERAL TERMS. A. Term. This Agreement shall be effective on the Effective Date and shall remain in effect through September 30, 2025. B. Day-to-day communications. Communication between Sponsor and City regarding day-to-day matters (e.g., issues related to promotional coordination, promotional material approvals, scheduling, etc.) shall occur via e-mail or telephone. City shall provide Sponsor the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and Sponsor for day-to-day communications. Sponsor shall provide City the name, e-mail address, and telephone number of specific Sponsor personnel ("Sponsor Contact") who shall serve as the liaison between Sponsor and City for day-to-day communications. C. Notice. Written notice required to be provided by either of the parties under this Agreement shall be in writing and be deemed communicated when mailed by United States Mail, addressed as follows: City: City of Meridian Sponsor: CapEd Credit Union City Clerk Todd Christensen, Chief Marketing Officer 33 E. Broadway Avenue 275 S. Stratford Drive Meridian ID 83642 Meridian ID 83642 Either party may change its address for the purpose of this paragraph by giving formal notice of such change to the other in the manner herein provided. D. Entire agreement; modification. This Agreement embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Agreement, and MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF WATER TOWER CHAMPIONSHIP PAGE 2 OF 4 supersedes all prior agreements, understandings, negotiations, representations, and discussions, whether verbal or written, of the parties pertaining to that subject matter. The Agreement may not be changed, amended, or superseded unless by means of writing executed by both Parties hereto. E. Termination. Either party may terminate this Agreement in whole, or in part, due to default, or when either or both parties agree that the continuation of this Agreement is not in the parties' best interest, by providing thirty (30) days' written notice. If Sponsor is the terminating party, City shall be entitled to receive reimbursement for payments or commitments made by City for agreed-upon services or purchases prior to the date of termination, if any. If City is the terminating party, Sponsor shall be entitled to reimbursement of that amount of Sponsor's contribution that has not been spent as described herein, if any. F. Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. G. State of Idaho requirements. The following provisions, as applicable, are required by Idaho law. The terms used in this provision shall have the definitions as set forth in the respective Idaho Code provisions. 1. Pursuant to Idaho Code§67-2346,Sponsor certifies that Sponsor is not currently engaged in,and will not for the duration of this Agreement engage in,a boycott of goods or services from Israel or territories under Israel's control. 2. Pursuant to Idaho Code § 18-8703, as applicable, Sponsor certifies that it is not, and will not for the duration of this Agreement become, an abortion provider or an affiliate of an abortion provider. 3. Pursuant to Idaho Code § 67-2359, Sponsor certifies that Sponsor is not, and for the duration of this Agreement will not be, a company currently owned or operated by the government of China. 4. Pursuant to Idaho Code §67-2347A, Sponsor certifies that Sponsor is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of any individual or company because that individual or company engages in or supports the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel- based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture. H. Applicable Law. The Agreement shall be governed by the laws of the State of Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District, Ada County, State of Idaho. I. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person or entity not a party hereto. MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF WATER TOWER CHAMPIONSHIP PAGE 3 OF 4 J. Warranty of authority. Each person executing and signatory to this Agreement represents and warrants that all corporate action necessary for the authorization, acceptance and delivery of this Agreement by such party and the performance of its obligations hereunder has been taken; that the execution, delivery, and performance of this Agreement has been duly authorized by all necessary action of each respective party; that such person is, at the time of execution, duly authorized by the respective Party's governing body to bind such Party to this Agreement in all respects. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CAPED CREDIT UNION: 4L 0,- � Todd Christensen, Chief Marketing Officer CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 11-19-2024 Chris Johnson, City Clerk 11-19-2024 MEMORANDUM OF AGREEMENT FOR SPONSORSHIP OF WATER TOWER CHAMPIONSHIP PAGE 4 OF 4 V IDIAN� AGENDA ITEM ITEM TOPIC: Approve Task Order 5040.0200.d to Brown and Caldwell for the Not-to- Exceed amount of$613,200.00 for the Wastewater Resource Recovery Facility Biosolids Dryer project and authorize Procurement Manager to execute the Task Order and issue the Purchase Order for the Not-to-Exceed amount of$613,200.00 Mayor Robert E. Simison w IDIAN City Council Members: ���� Luke Cavener, President C� Liz Strader,Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: David Briggs, P.E., P.M.P. DATE: October 21, 2024 SUBJECT: TASK ORDER#5020.0200 FOR THE WRRF BIOSOLIDS DRYING PROJECT—SERVICES DURING CONSTRUCTION FOR A NOT-TO- EXCEED AMOUNT OF $613,200.00 PURSUANT TO THE MASTER AGREEMENT APPROVED BY CITY COUNCIL OCTOBER 1, 2017 REQUESTED COUNCIL DATE: I. RECOMMENDED ACTION A. Move to: 1. Approve Task Order 5040.0200. with BROWN & CALDWELL for the Wastewater Resource Recovery Facility—Biosolids Drying project Services During Construction, for a not-to-exceed cost of$613,200.00. 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS David Briggs, PE, PMP -PM 208-489-0347 Clint Dolsby, PE, Assistant Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 III. DESCRIPTION A. Backgroun Page I of 3 The City is bidding out the construction of a new biosolids dryer that could potentially significantly reduce the volume of biosolids requiring disposal. By removing additional moisture from dewatered solids, the City will reduce land fill hauling and disposal costs. The biosolids dryer will be a thermally enhanced solar greenhouse dryer, taking advantage of solar energy through the greenhouse, as well as heat transfer through stainless steel floor plates. B. Proposed Project BROWN&CALDWELL will provide services during construction for the project. This Task Order will allow Brown & Caldwell the ability to assist the City during Construction by responding to submittals, RFI's, Change Orders, attending meetings, prepare meeting minutes, providing recommendations during construction, interpreting construction drawings, review contractor schedules, assist during commissioning of the facility, prepare O&M materials, and prepare record drawings. C. Consultant Selection BROWN & CALDWELL was selected for this project due to their involvement with the design of this project and their expertise in providing engineering services during construction for projects of similar size and scope. IV. IMPACT A. Strategic Impact: This project meets the City's mission requirements to identify and prioritize work to anticipate,plan and provide public services and facilities that support the needs of our growing community, ensure modern, reliable facilities, while maintaining financial stewardship and maintaining the ability to meet the changing permit limit requirements. B. Service/Delivery Impact: Implementing WRRF Biosolids Dryer project at the WRRF will support departmental objectives. C. Fiscal Impact: Project Costs: Page 2 of'3 Project Costs: Fiscal Year 2024 Supplemental Surveying $4,738.00 WRRF Biosolids Design $298,047.00 WRRF Biosolids Final $692,992.00 Design Total Project Cost $995,777.00 Project Funding ARPA Funding $S,000,000.00 Total Funding $5,000,000.00 V. ALTERNATIVES No alternatives to this project at this time. VI. TIME CONSTRAINTS Council's approval will allo this project to continue towards construction. Approved for Council Agend Page 3 of 3 C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: November 19, 2024 Presenter: N/A Estimated Time: 0.00 Topic: Approval of Task Order 5040.0200.d to Brown and Caldwell for Services during Construction for the WRRF Biosolids Dryer project. Recommended Council Action: Approve Task Order 5040.0200.d to Brown and Caldwell for the Not-to-Exceed amount of $613,200.00 for the WRRF Biosolids Dryer project and authorize Procurement Manager to execute the Task Order and issue the Purchase Order for the Not-to-Exceed amount of$613,200.00. Background: This is in conjunction with the construction project for the WRRF Biosolids Dryer-ARPA Funded project. Signature from Mayor is not required. o O • C) O C) N p r M • Z w O cfl N - O= Z u1 • !A 06 F- Qp Y 60- 6A6a6,3� 6,)- 6a6,). 6,) En 6q • rLLIC w 'a o O CD p Z Z 0 0 m 0 w Q p w ' J a a o g � W ' • L' � CO) U) o _ a — W a W • o H d w N Z • O • H ZO ■ rn m • Ln O w ■ ti ■ fn O O Z O a w . 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PROJECT INFORMATION Date: 11/12/2024 REQUESTING DEPARTMENT Public Works Project Name: WRRF Biosolids Dryer-Services During Construction Project Manager: David Briggs Contract Amount: $613,200 Contractor/Consultant/Design Engineer: Brown&Caldwell Is this a change order? Yes ❑ No ❑ Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 61 Budget Available(Purchasing attach report): Department 3590 Yes ❑� No ❑ Construction ❑ GL Account 96153 FY Budget: 2025 Task Order 0 Project Number: 5040.0200.d Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑� No ❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) ARPA Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2a (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10.1.2023 Typical Award Yes 0 No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License n/a Expiration Date: Corporation Status Active-Goodstanding Insurance Certificates Received(Date): 5.28.2024 Expiration Date: 5.31.2025 Rating: A+ Payment and Performance Bonds Received(Date): Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: B&C is the same firm that designed the project(construction)so department will continue with firm to oversee services during construction Clint Dolsby 11/12/2024 Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: November 12,2024 Approval Date 11-19-2024 By: Meridian CitV Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final TASK ORDER NO. 5040.0200.d Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND BROWN AND CALDWELL (ENGINEER) This Task Order is made this l 9th day of November 2024 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by BROWN AND CALDWELL, hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 2a) between the above- mentioned parties dated October 1, 2023. The Project Name for this Task Order is as follows: WRRF BIOSOLIDS DRYER — SERVICES DURING CONSTRUCTION ARPAFUNDED SCOPE OF WORK The project will involve improvements related to the following WRRF processes: • New Biosolids Dryer facility. • New diverter gates and conveyors within the existing Dewatering Building. • Piping and instrumentation and selective demolition upgrades in the existing North Digester Control Building. • Piping, electrical, instrumentation, and selective demolition upgrades in the existing Dewatering Building. • New yard piping conveyance, electrical/control conduits, and site improvements throughout the Biosolids Dryer expansion area. Task 1 — Services During Construction • During this phase, Consultant will provide office and on-site engineering services in support of the City and General Contractor construction of the Biosolids Dryer improvements. 1.1 Conformed Construction Documents • Incorporate Addendum changes into the bidding plans and specifications and republish a single updated stamped version of the Contract Documents for construction use. The construction parties (City, Consultant, and General Contractor) will refer to the conformed set for all construction activity for the duration of the project for consistency purposes. Task Order 5040.0200.d WRRF Dryer SDCs Page 1 of 9 Brown and Caldwell Deliverables • 5 sets of Conformed Construction Documents (drawings only - 24"x36" full size drawings) will be submitted to the City. • 12 sets of Conformed Construction Documents (drawings only — 11"x17" half size drawings) will be submitted to the City. • 6 sets of Conformed Construction Documents (Specifications only). • An electronic format (*.pdf) of the complete set of plans and specifications will be submitted to the City. 1.2 Submittal Review • Submittals will be reviewed for general conformance with the project design concept and general compliance with the information or design requirements given in the Contract Documents. Consultant will perform these services within the duration allotted by the construction contract. Should any submittal be found to be substantially deficient, Consultant may reject the submittal without markups, while giving written examples of major deficiencies as cause for rejection. • Submittals shall be turned around within the time frame specified in the project specifications. Submittals shall be processed through CONDOC, the City's construction document management tool. • Submittal Review task is based on the following: o Consultant has allocated an average of 4 hours per submittal to review, document comments, and return submittal. o Consultant has estimated there could be up to 224 submittal review events (this includes a 1.5 resubmittal rate per submittal). o Number of submittals and hours are an estimate and may not reflect the actual number of submittals or time required for submittal review. Submittal metrics will be reviewed monthly and included in the monthly progress report. Deliverables • Written responses, in the form of written comments and/or marked-up submittals, will be transmitted to the City via a submittal transmittal/comment form and supplemented by mark-ups of electronic submittal documents where required for clarity. 1.3 RFI/Changes • RFIs will be reviewed for general conformance with the project design concept and general compliance with the information or design requirements given in the Contract Documents. Consultant will perform these services within the duration allotted by the construction contract. Should any RFIs generate project changes, Consultant will coordinate with the City to develop the appropriate project change documentation for the Contractor. o Consultant has allocated an average of 4 hours per RFI for review and response preparation. Task Order 5040.0200.d WRRF Dryer SDCs Page 2 of 9 Brown and Caldwell o Consultant has estimated there could be up to 50 RFI response events. o Number of RFIs and hours are an estimate and may not reflect the actual number of RFIs or time required for RFI review. RFI metrics will be reviewed monthly and included in the monthly progress report. • Project Changes are anticipated to include both City directed changes and Contractor proposed changes. Consultant will review changes for general conformance with the project design concept. o Consultant has allocated an average of 8 hours per City directed change to include issuance of drawing, detail, and/or specification updates associated with the proposed change. A formal Work Change Directive or Field Order (for changes with no impact to time or cost)) will be issued for all City directed changes. o Consultant has estimated an average of 20 hours per Contractor requested change for review and response preparation. Consultant will coordinate responses with the City prior to formally responding to the Contractor on all Contractor requested changes. Change requests that are outside of the required notification period or lack all support information as defined by the project general conditions may be rejected until in compliance with the General Conditions, o Consultant has estimated there could be up to 4 Change response events (1 — City directed changes and 3 — Contractor requested changes). o Number of Changes and hours are an estimate and may not reflect the actual number of Changes and time required for Change response. Change metrics will be reviewed monthly and included in the monthly progress report. Deliverables • Written responses for all City directed changes will be transmitted to the City via a Work Change Directive or Field Order transmittal form and supplemented by drawing, detail, and/or specification updates required for clarity. • Written responses for all Contractor requested changes will be transmitted to the City via e-mail correspondence. 1.4 Site Coordination/Progress Meetings • Participate in pre-construction conference and bi-weekly construction progress meetings for the duration of site construction. When necessary, additional Consultant staff participation in bi-weekly construction meetings will be via Microsoft Teams virtual attendance o Consultant has allocated an average of 4 hours per attendee for participation at the pre-construction conference for up to 5 Consultant staff members (including agenda preparation, project technical details presentation, and meeting minutes preparation). o Consultant has allocated an average of 8 hours per attendee for participation in bi-weekly construction meetings for up to 2 Consultant staff members (including agenda preparation, pre-meeting status updates with Task Order 5040.0200.d WRRF Dryer SDCs Page 3 of 9 Brown and Caldwell the City, meeting with the City and Contractor, post meeting coordination item follow-up, construction site coordination visits, and meeting minute preparation). o Consultant has allocated an average of 4 hours for up to 4 additional Consultant staff member to participate in bi-weekly construction meetings at 1 meeting per month (including pre-meeting status updates with the City, meeting with the City and Contractor, post meeting coordination item follow-up, and construction site coordination visits). o Consultant has estimated there could be up to 34 Site Coordination/Progress Meeting events. o Number of Site Coordination/Progress Meetings and hours are an estimate and may not reflect the actual number of Site Coordination/Progress Meetings required. Site Coordination/Progress Meeting metrics will be reviewed monthly and included in the monthly progress report. Deliverables • Pre-Construction conference meeting agenda, project technical details presentation, and meeting minutes. • Bi-weekly construction progress meeting agenda, meeting minutes, and action items list. 1.5 Field Observations • Observe work performed by others, including testing, inspection, survey, and programming services for general compliance with the project requirements. • Perform site visits to observe construction work, performance, and witness testing as requested by the City. • Develop comprehensive punch list in conjunction with the City after Substantial Completion for Contractor close-out activities. • Structural Observations required per the International Building Code. Structural Observations performed by the Structural Engineer are different from "Special Inspections" (not included in this scope but provided by the City contracted materials testing firm). o Consultant has included an average of 12 hours per Structural Observation event (including pre-observation coordination with the Contract, site visit observation, and summary Structural Observation Report). o Consultant has estimated there could be up to 3 Structural Observation events, 1 for the concrete foundation, 1 for the concrete slab-on-grade floor base, and 1 for the vertical components of the dryer greenhouse structure. To the extent possible, Structural Observations will be coordinated with bi-weekly construction meetings and concurrent Structural Observations at multiple facilities. • Process Mechanical Observations to review construction progress (e.g., tiling machine installation, thermal floor plate installation, etc.) at different phases of progress completion. Consultant has estimated there could be up to 2 Process Task Order 5040.0200.d WRRF Dryer SDCs Page 4 of 9 Brown and Caldwell Field Observations. To the extent possible, Process Field Observations will be coordinated with bi-weekly construction meetings. o Consultant has included an average of 12 hours per Process Observation event. • Architectural site visits to review construction progress (e.g., plumbing, insulation, finishes, greenhouse structure, punch-list items etc.) at different phases of progress completion. Consultant has estimated there could be up to 2 Architectural Field Observations. To the extent possible, Architectural Field Observations will be coordinated with bi-weekly construction meetings. • Electrical site visits to review construction progress (e.g., power supply coordination, transformers, conduit placement, wiring, panels arc-flash study, punch-list items etc.) at different phases of progress completion. Consultant has estimated there could be up to 6 Electrical Field Observations. To the extent possible, Electrical Field Observations will be coordinated with bi-weekly construction meetings. Deliverables • Structural Observation Reports • Field Observation action items will be included in the bi-weekly construction progress meeting action items list • Arc-Flash study and field equipment labels • Punch-List • Update to Plant Master Electrical Single-Line Diagram 1.6 Record Drawings • Produce final CAD drawings of project facilities constructed from mark-ups and drawings submitted to the City from the Contractor in conformance with the provisions of Specification 01 78 39. • Working from Contractor submittals (red-line drawings or potentially pdf files or CAD mark-up drawings) and City supplemented survey date where available, Consultant will interpret drawing inconsistencies or discrepancies. Consultant may perform field investigation where needed to develop a correct representation of work constructed. Deliverables • Record Drawings in electronic format (pdf) • 2 sets of full size single sided bound stamped drawings • 3 sets of half size stamped (11x17) drawings 1.7 O&M Manual • Develop an operations and maintenance (O&M) manual for the City in accordance with IDAPA 58.01 .16. The manual will only be for the new or updated facilities included in this project. • Incorporate vendor submittals and operations and maintenance guidance into the new O&M manual using the following steps: Task Order 5040.0200.d WRRF Dryer SDCs Page 5 of 9 Brown and Caldwell o Meet with City operations and maintenance staff to develop a comprehensive understanding or current O&M practices on existing digester and gas handling systems. o Conduct a field investigation to verify existing and new facility information including photo documentation of project improvements. o Collect vendor submittal data and information. o Submit DRAFT O&M documentation for City Review. o Incorporate City review comments. o Submit FINAL O&M documentation to City and IDEA. Deliverables • DRAFT and FINAL versions of the O&M Manual in electronic format (MS Work and pdf) 1.8 Start-Up Support Services • Assist the City and Contractor with planning and implementation of start-up, testing, and commissioning activities. This Task is divided into two areas: start-up planning and start-up/commissioning. • Start-Up Planning o Lead start-up planning activities by helping develop the start-up strategy document with support by the City and Contractor. o Review the Contractor's written start-up plan submitted under Section 01 7500. o Perform technical analyses of treatment plant issues that may be impacted by start-up activities. o Coordinate schedule and start-up event timing with the City and Contractor. o Consultant has allocated an average of 8 hours per attendee for participation at start-up planning meetings for up to 2 Consultant staff members (including agenda and meeting minutes preparation). o Consultant has estimated there could be up to 2 start-up planning meeting events. • Start-Up/Commissioning o The City and Contractor shall conduct all testing and commissioning and shall provide testing and commissioning data to the Consultant in electronic format. o Consultant shall review data, meet with City staff or witness testing activities, and provide written feed-back on the completeness of testing and commissioning. o Consultant facility leads will be present in the field for set periods of time during testing and commissioning of their respective areas of design as requested by the City. o Commissioning will be completed during a nominal 1-month period and require multiple Consultant staff and discipline involvement. Task Order 5040.0200.d WRRF Dryer SDCs Page 6 of 9 Brown and Caldwell Deliverables • Agendas and minutes for Start-Up Planning meetings. • Field notes identifying corrective actions for problems or deficiencies note during testing and commissioning. 1.9 Operator Training • Develop training content for the new Biosolids Dryer operation collaboratively with City staff to broaden the understanding of process features generally covering the following topics: o Operation of new equipment associated with the project. o System configurations to handle various process issues. • Consultant has estimated developing a training outline for a one-day training workshop up to 8 hours in length. Training will be conducted by up to 2 Consultant staff members. Deliverables • DRAFT and FINAL version of the training material content in hard copy and electronic formats. Task 2 — Project Management • During this phase, Consultant will provide management support to the City common to all Task 1 activities. 2.1 Project Management • Provide management, direction, coordination, and control of all work associated with Project schedule, budget, subconsultants, and monthly progress reports and invoices for the Project. • This task includes the following activities: o Develop a Project Management Plan and Quality Plan for internal use. o Develop a Health and Safety plan for internal use. o Staff technical activities to align with the Contractor critical-path schedule. o Prepare monthly project progress status reports. Monthly progress status reports will identify budget status, progress status, and activities of the previous month. o Supervise Consultant project staff and design disciplines. o Manage in-house budget and schedule. o Procure, supervise, and coordinate the activities of subconsultants providing specialized or supplemental engineering services. Deliverables • Monthly progress status reports and invoices Task Order 5040.0200.d WRRF Dryer SDCs Page 7 of 9 Brown and Caldwell ASSUMPTIONS While preparing our scope of services and fee schedule, Consultant has made the following assumptions: • All construction correspondence (RFIs, submittals, etc.) will be processed through the City's electronic construction management service (CONDOC). • The Construction Manager role is not included in this scope of work but is covered by the City. • To maximize the use of the City's budget, Consultant may return incomplete or unclear submittals without review or comment. • The Consultant is responsible solely for Consultant's employees' activities on the project site. Consultant's participation on the project shall not be construed to relieve the City or any construction Contractors from their responsibilities too maintaining a safe jobsite. Neither the professional activities of the Consultant, nor the presence of the Consultant's employees and sub-consultants, shall be construed to imply the Consultant has any responsibility for means and methods of work performance, superintendence, sequencing of construction, or safety in, on, or about the jobsite. • Contactor record drawing mark-ups are complete and accurate and Consultant's work under this task is only to convert the Contractor-supplied record drawing materials into final record drawings, and not to independently validate or correct record drawings. • Submittal reviews of contractor means and methods (i.e., shoring) will receive a limited review to confirm the contractor is in general conformance with the project requirements and the submittals include any required engineer's seals or other certifications identified by the specifications. Sole responsibility for contractor designs and related health and safety requirements remains with the contractor. • Observation of the contractor's work is solely for confirming the work is generally proceeding in conformance with the intent of the project specifications and contract documents. Brown and Caldwell makes no warranty or guarantee with respect to the performance of any contractor, who retains sole responsibility for their quality. • Brown and Caldwell has no authority to exercise control over any construction contractor in connection with their work or health or safety programs and precautions. Except to protect Consultant's own personnel and except as may be expressly required elsewhere in the scope of services, Consultant has no duty to inspect, observe, correct, or report on health or safety deficiencies of the construction contractor. CITY RESPONSIBILITIES City's Responsibilities Include: • The Construction Manager will be provided by the City for the duration of the construction schedule. Task Order 5040.0200.d WRRF Dryer SDCs Page 8 of 9 Brown and Caldwell • Oversee and inspect day-to-day construction activities and will provide all administration of the construction contract, including reviewing pay requests. • Provide all special inspections (under a separate roster contract task order) required by the International Building Code (IBC), as well as all materials testing. • Provide site surveying, benchmark control, and elevation verification (under a separate roster contract task order). • Provide programming services (provided by the City). • Attend all project coordination meetings to provide timely input on action items. • Review and provide comments on all deliverables listed in this Task Order. Provide input on content to include in the training workshop. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Estimated Completion Date Compensation 1 Services During Construction ■ 15 Months after Notice to Proceed $561,202.00 2 Project Management ■ 15 Months after Notice to Proceed $51,998.00 TASK ORDER TOTAL: $613,200.00 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 5040.0200.d is six hundred thirteen thousand nine hundred ninety-eight dollars ($613,998.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN BROWN AND CALDWELL BY: BY. KEITH WATTS, Procurement Manager DAVE BERGDOLT 11-19-2024 Dated: Dated: November 5, 2024 City Project Manager: Council Approval: David Briggs Date: 11-19-2024 Task Order 5040.0200.d WRRF Dryer SDCs Page 9 of 9 Brown and Caldwell W IDIAN� AGENDA ITEM ITEM TOPIC: Approve construction contract to The Ewing Co. for the Not-to-Exceed amount of$5,797,532.00 and authorize Procurement Manager to execute the contract and issue the Purchase Order for the Not-to-Exceed amount of$5,797,532.00 C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: November 19, 2024 Presenter: N/A Estimated Time: N/A Topic: Approval of Construction Contract to The Ewing Co. for the WRRF Biosolids Dryer - ARPA Funded project for the Not-to-Exceed amount of$5,797,532.00. Recommended Council Action: Approve construction contract to The Ewing Co. for the Not-to-Exceed amount of$5,797,532.00 and authorize Procurement Manager to execute the contract and issue the Purchase Order for the Not-to-Exceed amount of$5,797,532.00. Background: This is an ARPA funded project. WRRF Biosolids Dryer - ARPA Funded (B Legend The green cells with bolded numbers indicate that this bid was the lowest price. The orange cells indicate that this item from that vendor was selected. The green cells with orange outline indicate that this item from that vendor was self has the lowest price. $ 123 acted, and C�/((1E NZjAN:--- AHO BID NAME: WRRF BIOLIDS DRYER-ARPRA FUNDED BID NUMBER: PW-2437-5040.0200.0 DUE DATE &TIME: OCTOBER 29, 2024 2:30 PM Engineered Structures Inc. 1C Constructors The Ewing Company Total Cost $7,509,500.0 $6,395,000.0 $5,797,532.0 0 0 13 $0 $0 $5,797,532.0 Quantity # Items Required Unit UnitPrice TotalCost UnitPrice TotalCost UnitPrice TotalCost CIVIL •• MM #1-1 Demolition 1 LS $116,900.0 $116,900.0 $384,000.0 $384,000.0 $35,284.0 $35,284.0 #1-2 Civil Sitework 1 LS $650,500.0 $650,500.0 $640,000.0 $640,000.0 $385,022.0 $385,022.0 #1-3 Yard Piping 1 LS $87,300.0 $87,300.0 $512,000.0 $512,000.0 $341,338.0 $341,338.0 #1-4 Electrical and Instrumentation 1 LS $239,300.0 $239,300.0 $192,000.0 $192,000.0 $222,287.0 $222,287.0 NORTHDIGESTER CONTROL #2-1 Process Mechanical and Equipment 1 LS $52,400.0 $52,400.0 $767,000.0 $767,000.0 $46,104.0 $46,104.0 #2-2 Electrical and Instrumentation 1 LS 1$28,400.0 $28,400.0 1$64,000.0 $64,000.0 $27,051.0 $27,051.0 BIOSOLIDS • #3-1 Structural 1 LS 0$3,100.0 $3,100.0 0$128,000.0 $128,000.0 $7,468.0 $7,468.0 #3-2 Process Mechanical and Equipment 1 LS $144,300.0 $144,300.0 $256,000.0 $256,000.0 $78,250.0 $78,250.0 #3-3 Electrical and Instrumentation 1 LS $116,600.0 $116,600.0 $64,000.0 $64,000.0 $111,144.0 $111,144.0 BIOSOLIDS DRYER #4-1 Structural 1 LS $2,336,100.0 $2,336,100.0 $957,000.0 $957,000.0 $1,741,816.0 $1,741,816.0 #4-2 Architectural 1 LS $122,100.0 $122,100.0 $320,000.0 $320,000.0 $84,346.0 $84,346.0 #4-3 Process Mechanical and Equipment 1 LS $3,200,500.0 $3,200,500.0 $1,599,000.0 $1,599,000.0 $2,360,351.0 $2,360,351.0 #4-4 Electrical and Instrumentation 1 LS $412,000.0 $412,000.0 $512,000.0 $512,000.0 $357,071.0 $357,071.0 CONTRACT FOR PUBLIC WORKS CONSTRUCTION WRRF Biosolids Dryer—ARPA Funded PROJECT # 5040.0200.c THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 19th of November, 2024, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", 33 East Broadway Avenue, Meridian, Idaho 83642, The Ewing Company hereinafter referred to as "Contractor", whose business address is 1500 Eldorado St. Ste. 4, Boise, Idaho 83704 and whose Public Works Contractor License # is PWC-C-12003. INTRODUCTION Whereas, the City has a need for services involving Biosolids Dryer Facility; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1.1 Contractor shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1.2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. I 1.3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and City laws, ordinances, regulations and resolutions. The Contractor WRRF Biosolids Dryer—ARPA Funded page 1 of 14 Project#5040.0200.c represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1.4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $5,797,532.00. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups or material escalations. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. WRRF Biosolids Dryer—ARPA Funded page 2 of 14 Project#5040.0200.c 3.3 Should City fail to timely remit payment to Contractor as provided in Section 28, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within three hundred sixty (360) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have three hundred ninety (390) calendar days to complete the work as described herein. Contractor shall beliable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed tobe liquidated damages by the Contractor in lieu of any claim or damage because ofsuch delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, Contractor, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if City determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate thisAgreement by giving written notice to Contractor of such termination and specifying the effective date thereof at least fifteen (15) days before the effectivedate of such termination. Contractor may terminate this agreement at any time by giving at least sixty (60) days' notice to City. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by Contractor under this Agreement shall at the option of the City, become its property, and Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, Contractor shall not be relieved of liability tothe City for damages sustained by the City by virtue of any breach of this WRRF Biosolids Dryer—ARPA Funded page 3 of 14 Project#5040.0200.c Agreement by Contractor, and the City may withhold any payments to Contractor for the purposes of set-off until such time as the exact amount ofdamages due the City from Contractor is determined. This provision shallsurvive the termination of this agreement and shall not relieve Contractor of its liability to the City for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, Contractor shall be acting as an independent Contractor, and neither Contractor nor any officer, employeeor agent of Contractor will be deemed an employee of City. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation ofthe personnel of the City in the performance of this agreement shall be made bythe City. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent Contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. SubContractors: Contractor shall require that all of its sub-Contractors be licensed per State of Idaho Statute # 54-1901 & 54-1902. 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 Contractor shall indemnify and save and hold harmless City and it's selected officials, officers, employees, agents, and volunteers from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property WRRF Biosolids Dryer—ARPA Funded page 4 of 14 Project#5040.0200.c and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the Contractor, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of City or its employees. Contractor shall maintain, and specificallyagrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the City shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1,000,000) per incidentor occurrence, Automobile Liability Insurance One Million Dollars ($1,000,000) perincident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law. The limits of insurance shall not be deemed a limitationof the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits, herein provided, Contractor covenants and agrees to indemnify and save and hold harmlessCity from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs andattorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable topersonal injury, death, or damage or destruction to tangible or intangible property,including use of. Contractor shall provide City with a Certificate of Insurance, or other proof of insurance evidencing Contractor's compliance with the requirements of this paragraph and file such proof of insurance with the City at least ten (10) days prior to the date Contractor begins performance of its obligations under this Agreement. In the event the insurance minimums are changed, Contractor shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the WRRF Biosolids Dryer—ARPA Funded page 5 of 14 Project#5040.0200.c insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho with a Best's rating of no less than A-. In the event that the contract is subsequently terminated for failure to perform, the Contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The City may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation, which are mutually agreed upon by and between the City and Contractor, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. WRRF Biosolids Dryer—ARPA Funded page 6 of 14 Project#5040.0200.c 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items purchased by the City and used by a Contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridianCity.org/environmental.aspx?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the Contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. WRRF Biosolids Dryer—ARPA Funded page 7 of 14 Project#5040.0200.c 18. Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Contractor's records with respect to all matters covered by this Agreement. Contractor shall permit the City to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other datarelating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The City shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31, U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to ensure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, Contractor shall not unlawfully discriminate in violation of any federal, state orlocal law, rule or regulation against any person on the basis of race, color, religion,sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents as employees on any job under any such contract except where under such contracts fifty (50) or less persons are employed, the Contractor may employ ten percent (10%) nonresidents, provided, however, in all cases employers must give preference to the employment of bona fide residents in the performance of said work. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. WRRF Biosolids Dryer—ARPA Funded page 8 of 14 Project#5040.0200.c 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that Contractor shall not have the right to assign, transfer, hypothecate or sell any of its rights underthis Agreement except upon the prior express written consent of City. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the Idaho Tax Commission and Surety have been received by the City. WRRF Biosolids Dryer—ARPA Funded page 9 of 14 Project#5040.0200.c 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation to Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, Contractor shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. Certifications. Pursuant to Idaho Code §§ 67-2359 and 67-2346, Contractor hereby certifies: A. That Contractor is not currently owned or operated by the government of China and will not, for the duration of this Contract, be owned or operated by the government of China. B. That Contractor is not currently engaged in, and will not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. 32. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: _Qik Contractor: City of Meridian The Ewing Company Procurement Manager Attn: 33 E Broadway Ave. 1500 Eldorado St. Ste. 4 Meridian, ID 83642 Boise, Idaho 83704 208-489-0417 Phone: 208-377-1500 Email: rsteinwand(a)ewingcompany.com Idaho Public Works License #: PWC-C-12003 WRRF Biosolids Dryer—ARPA Funded page 10 of 14 Project#5040.0200.c Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 33. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN: THE EWING COMPANY: BY: BY: KEITH WATTS, Procurement Manger 11-19-2024 DATED: DATED: Approved by Council Date: (if needed) 11-19-2024 Project Manager David Briggs WRRF Biosolids Dryer—ARPA Funded page 11 of 14 Project#5040.0200.c EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID (BID NUMBER) ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # WW-2501-5040.0200.c are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the Idaho Standards for Public Works Construction (ISPWC), the current version of the City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). Separate documents: • Specifications Volume: 1 of 2 dated September 2024 by Brown and Caldwell (497 pages) • Specifications Volume: 2 of 2 dated September 2024 by Brown and Caldwell (539 pages) • Drawings • Architectural (3 pages) • Civil (17 pages) • Electrical (18 pages) • General (5 pages) • Instrumentation (14 pages) • Process Mechanical (16 pages) • Structural (18 pages) WRRF Biosolids Dryer—ARPA Funded page 12 of 14 Project#5040.0200.c EXHIBIT B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $5,797,532.00. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 360 Days from Notice to Proceed Milestone 2 Final Completion 390 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment and incidentals as required for the PROJECT NAME Project per ITB BID #WW-2501-5040.0200.c. NOT-TO-EXCEED AMOUNT................. ..............$5,797,532.00 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by City. The City will pay the Contractor based on actual quantities of each item of work in accordance with the contract documents. Contract Pricing Schedule Category Description Quantity Unit Unit Price CIVIL SITEWORK Demolition 1 LS $ 35,284.0 Civil Sitework 1 LS $ 385,022.0 Yard Piping 1 LS $ 341,338.0 Electrical and Instrumentation 1 LS $222,287.00 NORTH DIGESTER CONTROL BLDG. Process Mechanical and Equipment 1 LS $46 104.0 Electrical and Instrumentation 1 LS $ 27,051.0 BIOSOLIDS DEWATERING BUILDING Structural 1 LS $ 7,468.0 WRRF Biosolids Dryer—ARPA Funded page 13 of 14 Project#5040.0200.c Process Mechanical and Equipment 1 LS $ 78,250.0 Electrical and Instrumentation 1 LS $ 111,144.0 BIOSOLIDS DRYER Structural 1 LS $ 1,741,816.0 Architectural 1 LS $ 84,346.0 Process Mechanical and Equipment 1 LS $ 2,360,351.0 Electrical and Instrumentation 1 LS $357,071.0 *Pre-engineered greenhouse documents specified in Specification Section 13 34 00 shall be submitted, reviewed, and approved by the City Building Plan Review Supervisor prior to the first City inspection (subgrade inspection). The Contractor should develop their schedule to allow for the City inspection of the exposed footing subgrade before reinforcing bar or concrete forms are placed on the prepared and exposed footing subgrade. WRRF Biosolids Dryer—ARPA Funded page 14 of 14 Project#5040.0200.c CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 11/12/2024 REQUESTING DEPARTMENT Public Works Project Name: WRRF Biosolids Dryer-ARPA Funded Project Manager: David Briggs Contract Amount: $5,797,532 Contractor/Consultant/Design Engineer: The Ewing Co./Brown &Caldwell Is this a change order? Yes ❑ No ❑ Change Order No. N/A II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 61 Budget Available(Purchasing attach report): Department 3590 Yes ❑� No ❑ Construction ❑ GL Account 96184 FY Budget: 2025 Task Order ❑ Project Number: 5040.0200.c Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑ No ❑ Grant ❑ IV. PROCUREMENT USE ONLY-GRANT INFORMATION(to be completed only on Grant funded projects) Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) ARPA Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category (Bid Results Attached) Yes No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes 0 No ❑ If no please state circumstances and conclusion: Date Award Posted: 11/6/2024 7 day protest period ends: November 13,2024 VI. PROCUREMENT USE ONLY-CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License 12003 Expiration Date: 7/31/2025 Corporation Status Active Insurance Certificates Received(Date): 11/13/2024 Expiration Date: 4/1/2025 Rating: A+ Payment and Performance Bonds Received(Date): 11/13/2024 Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: Enter supervisor Name Date Approve Vill. PROCUREMENT USE ONLY- AWARD INFORMATION Date Submitted to Clerk for Agenda: November 12,2024 Approval Date 11-19-2024 By: Meridian City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Finance Quarterly Financial Update - November November 2024 Finance Quarterly , Update 0--w-s ,,Our, NONE MMI N a q I I 10 io �irE IIZDIAN .— WWW . MERIDIANCITY. ORG # MYMERIDIAN 1DANO City of Meridian Agenda Property Tax Calculation 101 Property Tax Levy Rate History r �= Property Tax Burden i Property Tax Comparison Next Quarterly Update Questions E IDIANr WWW . MERIDIANCITY. ORG # MYMERIDIAN IDANO City of Meridian o ert Tax Calculation 101 p Y - • . . • • State of Idaho Code 63-802 "Limitation on Budget • • - - . Requests — Limitation on Tax Charges — Exceptions" • - = • Cities may increase the property tax funded portion of • their budgets by up to 3% over the highest of the • • • • - • previous three years, plus new construction and annexations but may not exceed 8°o in aggregate. • • State of Idaho Code 63-301A "New Construction Roll" • • The County assessor shall prepare a New Construction Roll for Cities by the First Monday in June. �Q�E IDIAN WWW . MERIDIANCITY . ORG itMYMERIDIAN IOAMO City of Meridian PropertyTax Calculation 101 Determined by the Ada County Ada County highest Cities may increase provides the City provides the City approved/certified the property tax with the Value of with the Value of amount of taxes funded by up to New Construction New Annexations levied in the past 3% within the taxing within the taxing three years districts. districts. Base Allowable Total Property Property New New Requested Taxes Taxes Construction Annexation Property Taxes E IRDIAN — WWW . MERIDIANCITY. 0RG # MYMERIDIAN IDANO City of Meridian PropertyTax Calculation 101 Base Allowable New New Forgone and Property Property Construction Annexation Exemptions Taxes Taxes $47,639,055 $1,429,172 $1,340,969 $46,666 $271,001 $50,726,863 E IRDIAN'�— WWW . MERIDIANCITY. ORG i# MYMERIDIAN IDANO Cit of Meridian Y o ert TaxHow the County calculates Ca Icu latio p Y - Rate Tota I Tota I City Tota I Requested of Meridian Certified Property Property Annual Taxes Tax Value Levy Rate �Q�E IDIAN WWW . MERIDIANCITY . ORG # MYMERIDIAN IOAMO City of Meridian w 2xoperty Tax Calculati97 k' ➢ How the County calculates the City of Meridian's annual Levy Rate Total Total City of Total Requested Meridian Certified Property Property Annual Taxes Tax Value Levy Rate L am L rro",,- --,qq7 IR, r I rrF,­ -I City of Meridian Property Tax Calculation 101 City of Meridian Levy Rate History per the State - Certified 0.005000000 0.004500000 0.004000000 0.003109519 0.003 500000 0.003000000 0.002033049 0.002 500000 0.002000000 0.001500000 0.001000000 0.000500000 0,000000000 Off` Oh � OO ,yO ,tiO ,y ,LO ,yO ,tiO ,tiO ,LO ,tiO ,yO ,tiO ,tiO ,tiO ,tiO ,tiO ,tiO ,yO ,yO ,tiO ,tiO ,LO ,tiO 0 City of Meridian Property Tax Levy Rate History 3% Allowable Tax Decisions versus Leery Rate 0.005000000 3.500% 0.004500000 3.000% 0.004000000 0.003500000 2.5001 0.003000000 2.000% 0.002500000 0.002000000 1.500 fo 0.001500000 1 000 0.001000000 0.500% 0.000500000 0.000000000 0.00010 o� oa tia titi titi ti'� ° ti ti ti� ti� �� �° titi titi � �� Allowable% Increase Taken by the City -Levy Rate per Ada County-Certified • Taxable CoM Property Value - Per Ada County 30 $2 5 $20 $15 - co $10 $5 R d" F�O O° o°� o° o�° dti� ti o'��' dti� oti�' oti qti� Otis ,�5 op op dye ) OCy City of Meridian Property Tax Rate Base Property Taxes - Per Ada Counter L2 $50 $50 $40 $30 $20 $10 1 1 City of Meridian Property Tax Rate Allowable Increase - Property Taxes $1,500,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 1 City of Meridian Property Tax Rate New Construction Increase - Property Taxes $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 1 $500,000 - - - - 1 • City of Meridian Property Tax Rate Annexation Increase - Property Taxes $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 City of Meridian Property Tax Rate Property Tax Sources $60 $50 $40 $30 $20 $10 _ 1 1 k k k k k k k k k k k k k k 4 k k k k k k k ■ Base Property Taxes - Per Ada County L2 ■Allowable Increase New Construction Increase ■Annexation Increase ■ Forgone& Exemptions City of Meridian Property Tax Burden TOTAL PROPERTY TAKES COLLECTED BY BURDEN $50 $50 $40 $30 z J $20 $10 — a°` '^ Commercial 0 Farm Manufactured Homes 0 Operating Property Other Personal Property 0 Residental City of Meridian Property Tax Burden TOTAL PROPERTY TAXES COLLECTED BY BURDEN 100% 90% 80% 7aD 60•D 50•5 40'5 30'5 20•5 10'D 0% y.LOl, J,tiO O� iti0 yti0 �,LO �,y0 iy0 �,LO ��O i,LO �,LO �,ti0 i�0 y.`O J,tiO yti0 iy0 ��O i,LO yy0 yti0 !R Commercial ■ Farm Manufactured Homes ■Operating Property ■Other Personal Property ■ Residental 0 City of Meridian Property Tax Comparison Taxing Agency Levy % of tota I levy CITY LEVY 0.002033049 40.84% rCOUNTYr 1111111111111�0.00154415= M1.020 COUNTY HIGHWAY or HIGHWAY D I ST. 0.000495404 9.95% LIBRARY & BONDS 0.00035771 7. 19% SCHOOLS (BONDS & EMERGENCY) 0.000331832 6.67% COLLEGE OF WES N IDAH 0.000085194 JW.71%� EMERGENCY MEDICAL / AMBULANCE 0.000084684 1.70% CEMETERY 0.000030167 0.61% MOSQUITO ABATEMENT 0.000015041 0.30% RECREATION 0.00000086 0.02% Total Tax Levy 0.004978091 • City of Meridian Property Tax Comparison PROPERTY VALUES - 2024 $700,000 $600,000 $500,000 $490,217 $400,000 $300,000 $200,000 $100,000 South Meridian West Meridian ❑ld Town Meridian Central Meridian Golf Course North Meridian Average Home Home Home Horne Meridian Home Home City of Meridian Property Tax Comparison Residential Property Value % Change 2023 to 2024 0.1% PROPERTY VALUE%CHANGE ■South Meridian Home ■ West Meridian Home ■ Old Town Meridian Home ■ Central Meridian Home Golf Course Meridian Home North Meridian Home ■Average C>WEN■L�V W W W . M E R I ■ City of Meridian Property Tax Comparison CoM Home Comparison - Average City Property Taxes Paid (Annual) $900,00 62.02%Change since 5._ $800.00 2006. $7oa.o0 $600.00 $45&27 $500.00 $400.00 $300.00 $200.DO $100,00 2006 2007 2005 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ■Average CoM Taxes Paid • - RI DIAN City of Meridian Property Tax Comparison CoM Horne Comparison - Average Total Property Taxes Paid (Annual) $3,000.00 $2,500.00 $1,782.12 $1,818.08 $2,000.00 2.02%Change since $1,500.00 2006. $1,000.00 $500,00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 0 Average Total Taxes Paid City of Meridian Property Tax Comparison Commercial Property Values - 2024 $30,000,000 $25,952,500 $25,000,000 $22,099,800 $20,000,000 $15,000,000 $13,975,600 $15,012,100 $11,263,400 $11,303,400 $10,000,000 $7,475,700 $5,000,000 $3,140,200 $1,532,100 $1,279,200 4 Box store Donut retail Home Bank (Key Bank) Box store (Fred Grocery store Credit Union Office space Furniture retail Average (Walmart) (Krispie Kreme) Improvement Meyer} (Albertson's) (ICCU) (Silverpoint) (RC Willey) store (Home Depot) City of Meridian Property Tax Comparison Commercial Property Value % Change 2023 to 2024 0.00% 0.00% 0.16% 0.00% 4w 0.00% i it w Box store Donut retail Home Bank(Key Bank) Box store (Fred Grocery store Credit Union Office space Furniture retail Average (Walmart) (Krispie Kreme) Improvement Meyer) (Albertson's) (ICCU) (Silverpoint) (RC Willey) store (Home Depot) 0 City of Meridian Property Tax Comparison CoM Commercial Comparison - Average City Property Taxes Paid (Annual) $30,000.00 33.96%Change since 2006. $22,980.37 $25,000.00 $17,154.11 $20,000.00 $15,000.Cc $10,000.00 $5,000.00 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ■Average CoM Taxes Paid 0 R G # MYME RI DIAN City of Meridian Property Tax Comparison CoM Commercial Comparison - Average Total Property Taxes Paid (Annual) $go,000.00 $80,000.00 $66,791,89 $70,000.00 $56,056.56 $60,000.00 $50,000.00 -16.07%Change since 2006. $40,000,00 $30,000.00 $20,000.00 $10,00o.00 s- 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ■Average Total Taxes Paid 0 n V% Reca ida-M City of Meridian • Property Tax Calculation 101 • Property Tax Levy Rate History • Property Tax Comparison What we • Property Tax Burden • Property Tax Levy Rate Presenteds Comparison k,6L-AAi WWW . MERIDIANCITY . ORG ■ City of Meridian Next Quarterly Update Actual versus Budget • FY2024 Results Changes to Fund Balance tiNANCE Top 5 Revenue Sources -� tiNAKIWRIKINT Top 5 Expense Sources E IDIAIVr WWW . MERIDIANCITY. ORG # MYMERIDIAN IDANO City of Meridian Questions r fiNANCI DEPARTMENT E IDIAIV- WWW . MERIDIANCITY. ORG # MYMERIDIAN IDANO E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Arterial Roadway Landscaping Discussion C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Mike Barton, Parks &Recreation Meeting Date: November 6, 2024 Presenter: Mike Barton, Parks Superintendent Estimated Time: 15 minutes Caleb Hood, Deputy Director Planning and Development Topic: Arterial Roadway Landscaping Background: ACHD has two active road widening projects (Ustick Road) that have center medians for landscaping and one (Linder Road) that has both center medians and buffer strips between the curb and the multi-use path. Previously (2021), the Council expressed an interest in hearing opportunities for landscaping at entryway corridors or where implementation is achievable on longer corridors. The Ustick Road widening project fits the criteria for an entry corridor due to the on and off ramps to SH16 and that ACHD is actively designing and constructing 3+ miles of the corridor into Meridian from the County line. The Aesthetic Subcommittee of the Linder Road Taskforce has discussed multiple elements of this Project including Art, landscaping within the buffer strips between the multi-use pathway and curb and landscaping within the center medians. The design of these three projects closely follows the recommendations of the ACHD Capital Roadway Improvement Guide for cost, durability, low water consumption and ease of maintenance. Because of this previous direction, staff have been working closely with ACHD to include landscaping in these projects. The purpose of this presentation is to inform Council of our progress and discuss likely up-front costs and the cost of ongoing maintenance. Ev a r r e-on Ti'a as � * Class I T] e e 3 NativePlanto Boulder Wall w/ Tr ail i rig Plaids Iampod Discussion Points - • Three current beautification/traffic calming projects - Ustick: Black Cat Rd / Ten Mile Rd, Ustick: Ten Mile Rd / Linder Rd and Linder Rd Phase 1 E. 2 ■ Previous Council direction from 7-25-23 to add landscaping on Linder Rd and entry corridors Designs based on the ACHD Capital Roadway Improvement Guide 2023 • Likely Implementation Costs S llxlY M 1 u,l••rll ■ Likely ongoing costs for annual maintenance _ I - Ia y _ ur I It RIIt f.. 1 11•I.il+ rr ,w Wviln' 1� � ^FnnYlx AY Y medianUstick Corridor: Ustick Rd, Black Cat Rd I Ten Mile Rd (Construction in 2025) Corridor improvement project which includes widening the roadway to five (5) lanes (2-thru lanes in each direction, center • turn pockets where appropriate) i signalizing the intersectionNaomi and constructing enhanced pedestrian and bike facilities on both sides of the roadway as per the adopted North Meridian Neighborhood Plan, Bike Master Plan and Capital • • ■■ � � � Ala � if 5 - ■■ f Res ide nS ia1 W LZU i Y i livsiiential ArterialLZ ' t ;. 5 A' Al P114167. J. '.i+ f f ,_'_ .. + �'" .Y ..i� R. 4. - - •7 �•�_}4�Y_,. `a'T 'L '1 ' P. Y . + ' *� " —. T i� , °4 - 'r� Ya -z� .�, r.� _ may'• ' `{' 4 "'4 IL I 4. ',it -1 F I A4,27 FIT Eck Xerjsr•ape Plawr inn�frM aril I�ulcla law W t ns�r�ptire;, q*lk Ustick Rd, Ten Mile RdrLuinder Rd ■ ACHD Credit Towards Improveme � Costs, TBD ■ FY2025 Budget Request To Comp to Construction, $62,0( ■ Ongoing Annual aintenance Cos , $6,500 Air i pp t 1 I ■ h ■ s r MEW Linder • Overland • Franklin • • 2026/2027 20 two (2) to five (5) lanes and constructing enhanced p estrian ror Corridor improvement project which includes wide in from • bike facilities on both sides of • 1 • I 1 yr t � ; +• j � F Y per e adopted Bike Master Plan I I • e 2020 Capital)mprovement Plan ' Project includes replacing two bridges and adding t �} enhanced pedestrian crossings I Linder Rd/Waltma St) and Linder Rd/Ten Mile Creek Rd. Overland Rd and Linder Rd - Linder Rd Overpass Phase 11 , Constructior Reconstruct intersection to support Linder Rd r i Overland _ project. i� . O PLAN SCHEMATIC O PERSPECTTYE SCHEMATIC O MATERIAE SAMPLES Stamped -, a , L ` ffoefi BrJuldees { Xeriscape Plants �.. w m ."4 grid Ffulol� ` 3 A � _ C•7 Plarrtiag upetling w!Class I Ta,ee, "�: ■.' .: Boulders Native Plaints Vdater Corisnip utive n Class 1 Trees-Mediau P€anting Cperririg J rn p TYPICAL FEATURES w!SGUldel'S B Native Plants � m - 5 P 4 ■■ 0 ■■ + ■ P + ■ + r ■ C3 STANDARD NOTES 1.AU trees shall be lax water consumptive.Trees planted in bLAcr scups and 3.Sbeet lighting shall meet Meridian Publk Yorks standards and specifkr medians under 9 Feet is width shalt have root baraier installed. bons EiI 2.Tra is cnntixal signs and safety lighting an-not shown.Des grVspaarvq of ■a n"c trees and decara#ive Poles shall be coordinated with other improvements. 'PA _ p — — �alt — — PIA — — PA— OIL - - -- --- " +-- O a • * a a # r • • a * 41) # O 0 40 - -4r * 40 ° s 7' �e-;7 k7 .41 , CEMENT Elew-� - - _.: � of • ' � • � • . � • [/] L Plaritirig Openilig Ny ~LZP • • . - - 1 CIsss ITree. y NRtiv? Plaiits IL - Q ni S ns? "Tq ue tioi i E F-tf- r ii , F=F, � b �rr _ ■LSE - -- - X - X- x x - X - X FO '�� ac � .r�.<.. •. �� #�--r�;,�� �`-I,tt.#;,{Z�Ix. •r �� �1���.:��{'1'�:�..��'S'�... �'�"f��t`.'"' st��;�'�X a�T-`'� � �-�tx+!- {#z � �.ti�:>,.F.ir�'�• .�s� �,s ' `�'�1:ti-x+t� � #.'�''1�:�. ��+.rs.r+���- "�'F ��r �'4�� -. `� ��/_'-� . 0 4* • /i �i pie �ir►.�?! :ii�lll�._��,i�lll_..' �.'��1���=:::=:h;a _ _ —::�I ��� �:::�iii�l!!:;e:r�:�`.i:i u El i J,��+C".t-�r;�rr�+t.1'Ci�4'^� -.1ti ~``�'�y�L'' 'f'•,*r�.`�,'—� •'. ��. �;~�u�w#s`''" '"�rr`� �.:R�c'�k��rfr�a'�ue}�}�j=3�. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Meridian Pool and Meridian Homecourt Fee Discussion Mayor Robert E. Simison City Council Members: E IDIAN� Luke Cavener, President Liz Strader,Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts November 19, 2024 MEMORANDUM TO: Mayor Robert Simison and City Council FROM: Garrett White, Recreation Superintendent RE: Meridian Pool and Meridian Homecourt Fee Discussion Background Over the past several months, we have gathered information and compared our current fees at the Meridian Pool and the Meridian Homecourt to other municipalities and similar facilities in the Treasure Valley. As we all know, each facility has their own amenities that may differ a little from our facilities but we still felt that it was necessary to include them in the research. At the Meridian Homecourt, we are proposing a $1 increase to the drop-in day passes and an increase to each membership we offer that reflect the day pass increases. This will align our fees to other comparable facilities in the valley. At the Meridian Pool,we are proposing a $1 increase to the drop-in day passes and an increase to all swim lessons, private parties, swim team fees, individual season passes, and the season family passes. The Season Individual and Season Family Pass increases reflect the increases to the day passes while the swim lesson, swim team uses, and private party fee increases cover the costs of each specific program. This will align our fees to other comparable facilities in the Treasure Valley. Objective To have Council provide feedback on the Meridian Pool and the Homecourt fee proposals. Once feedback is given,the fees will be posted and brought back to Council within the next few weeks. Meridian Homecourt Fee Proposal for FY25 Fees Day Passes Current Fee Proposed Fee Youth $2 $2.83 ($3.00 w/tax) Adult $3 $3.77 ($4.00 w/tax) Senior $2 $2.83 ($3.00 w/tax) Non Res $4 $4.72 ($5.00 w/tax) Membershi s-MTH Current Fee Proposed Fee Youth $15.00 $20.75 ($22.00 w/tax) Adult $20.00 $26.42 ($28.00 w/tax) Senior $15.00 $20.75 ($22.00 w/tax) Non Res $25.00 q6m, $32.08 ($34.00 w/tax Meridian Pool Fee Proposal for FY25 Fees Current Fees w/tax Proposed Fees Kids 3 and Under $2.00 $2.83 ($3.00 w/tax) Ages 4 to 17 $3.00 $3.77 ($4.00 w/tax) Adults $4.00 $4.72 ($5.00 w/tax) Swim Lessons Group $45.00 $47.17 ($50.00 w/tax) Private $140 $145.28 ($154.00 w/tax) Semi Private (two kids) $190 $197.17 ($209.00 w/tax Season Pass Family Pass $160.00 $188.68 ($200.00 w/tax) Individual Pass $45 $56.60 ($60.00 w/tax) Private Parties 1-50 people $150 $155.66 ($165.00 w/tax) 50-100 people $200 $207.55 ($220.00 w/tax) 100-150 people $300 $311.32 ($330.00 w/tax) Party room (30 people max) $50 $51.89 ($55.00 w/tax) Club Swim Team: Swim Meet $1,200 $1,245.28 ($1320.00 w/tax) High School Swim Team Per Swimmer/includes Practice time $80 $75.47 ($80.00 w/tax) r • low k It MERIDIAN HOMECOURT Fee Proposal FY24 Homecourt Day Passes & Memberships Sold Additional Homecourt Users; -Youth Club Volleyball Day'• -Youth Club Basketball Youth io,696 -Community Education Classes Adult 21,378 Senior 5,777 *Kendo • • • *Jazzercise *Fencing Youth • *Line Dance • *Amazing Athletes Senior 726 *HoopsterTots Non-Res 1,438 *BaseballTots 3,420 *SoccerTots *Art Classes *Christmas Activities -Basketball Tournaments ON -Volleyball Tournaments Comparable Facilities -Mettle Sports Facility (Nampa) -Fort Boise Community Center (Boise) -Jerome Community Center (Jerome, ID) Fees Da PassesCurrent Fee Proposed Youth .. Adult .. Senior .. Non Res .. Membershi sCurrent Fee Proposed Youth $15.00 .. Adult $20.00 : .. Senior .. .. Non Res $25.00 $32.o8 .. The Proposal -A$1 increase to the drop-in day passes and an increase to each membership that reflect the day pass increase. -Breakeven point for memberships would be approximately 7 visits a month. Questions or Feedback on Homecourt? M � RIDIA � HOMECOURT FAMILY RECREATION CENTER y � • F Rpm _ N I 04. y ft ME. RIDIAN POOL. Fee Proposal Schedule(With 6S Guards) WEEKDAYS Meridian Pool Users 5:3oam—Tooam Swim Team Tooam—9:ooam Swim Team -Swim Lessons (z000+ kids!) 9:ooam—1:oopm Swim Lessons -Mer-Ida-Moo Day & Outdoor Adventure camps 1:0013m-1:3013m Maintenance -Boys & Girls Club (Meridian & Kuna) 1:30pm-4:3013m Public Swim -Swim Teams 4:3oPm—4:45Pm Maintenance 4:45Pm—7:15pm Swim Lessons *KillerWhales 7:1513m-7:3013m Maintenance *Streamliners 7:3013m—9:oopm Public Swim *Meridian High School SATURDAY *Rocky High School 11:3oam-12:3013m Private Parties -Swim Meets /Clinics 1:oopm -5:0013m Public Swim *KillerWhales host two meets 5:30pm-7:3013m Private Parties *Rocky & Meridian High hosted intersquad meets 3 years and under Pool Open Swim 425 *Fitter Faster Swim Clinic • ' lic -Day Pass and Season Pass Holders for Open Adult Public Swim POS 2548 Swim Hours -Private Parties when available Note: Upstairs classrooms are used year round to hold Community Ed Classes. MeridianPool; Day Passes Current Fees Proposed Fees Kids 3 and Under S2.99 52.83(S3.00 w/tax) Ages 4 to i7 S3.00 $3.77($4.0o w/tax) Comparable -Nampa Adults �4.00 �4.7z($5.0o w/tax) -BoiseSwim Lessons Only)-YMCA(Swim Lessons Group �45.00 $47.i7 ($50.0o w/tax) The Private $i4o $145•28($154.0o w/tax) Semi-Private(two kids) Sago $i97.i7(S2og.00 w/tax proposal; • A si increase to the drop-in Season Pass .y passes Family Pass Si6o.00 Si88.68(S2oo.00 w/tax) • an increase to all swim lessons, Individual Pass $45 $56.60(S6o.00 w/tax) private parties, Private Parties individual passes, •family passes. • The Individual and 1-5o people $i5o $i55.66($i65.00 w/tax) Familyreflect the increases .the •, passes. Breakeven 5o ioo people $zoo $zo7.55(sz2o.00 w/tax) point is 1.5 visits. • The swim ioo i5o people $300 $3ii.32($330.0o w/tax) lesson, a • Party room(3o people max) S5o $5i.8g($55.0o w/tax) .. cover costs. . specific programs.• This Club Swim Team: puts our • '- -' to others Swim Meet $i,2oo �i,z45.z8($i32o.00w/tax) in the TreasureValley. High School Swim Team Per Swimmer/includes Practice time S8o $75.47($80.0o w/tax) Questions or Feedback on the Pool? L