HomeMy WebLinkAboutBudget Amendment Police Mayor Robert E. Simison
City Council Members:
C�
E IIAN Luke Cavener, President
Liz Strader,Vice President
Brian Whitlock
Doug Taylor
John Overton
Anne Little Roberts
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Stacy Redman
Facilities Project Manager
DATE: 10/14/24
SUBJECT: FY25 BUDGET AMENDMENT IN THE AMOUNT OF $81,227 FOR THE
PD ADMIN ROOF & RTU REPLACEMENT PROJECT
REQUESTED COUNCIL DATE: 11/6/2024
I. RECOMMENDED ACTION
A. Move to:
1. Approve the $81,227 Budget Amendment for the PD Admin Roof& RTU
Replacement Project
2. Authorize the Mayor to sign the amendment
II. DEPARTMENT CONTACT PERSONS
Stacy Redman, Facilities Project Manager 208-489-0374
Alex Freitag, Business Division Manager 208-489-0376
Laurelei McVey, Director of Public Works 208-985-1259
III. DESCRIPTION
A. Background
The roof of the PD Admin building is 22 years old and in need of replacement
along with the RTUs for the HVAC system. These are all original components
and have exceeded their design lifespans. Over the past two years, the facilities
team has responded to several leaking roof issues, and are seeing repair costs on
the building's RTUs increase. These were the reasons to initiate this project and
request funding to implement.
B. Reason for Amendment
This project was approved during the FY25 budget process with an older cost
estimate. Actual bids have now been received and we have a firm cost. This
amount is slightly above what is currently budgeted for this job. Inflationary
increases in the material and labor are the main drivers since our original cost
estimate over two years ago. The amount of this amendment is the balance needed
to complete construction.
IV. IMPACT
A. Project Funding Recap:
PD Admin Roof&RTU Replacement Project r 01-2110-53100-11440
Budget Available for Construction Phase of Project 1 $823 509
T-------------------------------------------------------------------
Total Funding Needed for Construction $904,736
----------------------------------------- r-----------------------------------------------------------------
Funding Shortage (Budget Amendment) ($81,227)
--------------------------------------------------------------------------------------------------------------------------------------------------------
V. ALTERNATIVES
A. The City could choose to not fund this additional balance needed to complete
this replacement project and defer the roof and RTU replacement until a
future time. Potential issues with roof leaks, RTU failures and general
maintenance issues in work areas are the likely outcome. The project would
also need to be rebid when the City decides to pursue it again. Future costs
could vary from the current quote positively or negatively.
Approved for Council Agenda:
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642
Phone 208-898-5500 . www.meridiancity.org
10/18/2024 9:39AM City of Meridian FY2025 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN�--'
01 2110 41200 11440 Wages
01 2110 41206 11440 PT/Seasonal Wages
01 2110 41210 11440 Overtime Please only complete the fields
01 2110 41304 11440 Uniform Allowance highlighted in Orange.
01 2110 42021 11440 FICA $ Amendment Details
01 2110 1 42022 1 11440 IPERSI I $ Title: PD Admin Roof&RTU Replacement
01 1 2110 1 42023 1 11440 Worker's Comp I $ Department Name: Police Dept.
01 1 2110 1 42025 1 11440 1 Employee Insurance $ Presenting Department Name: Public Works
Total Personnel Costs $ Department#: 2110
Operating Expenditures Primary Funding Source: 1
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
01 2110 1 11440 $ Project#: 11440
01 2110 11440 $
01 2110 11440 $ Is this for an Emergency? ❑ Yes F] No
01 2110 11440 $ New Level of Service? ❑ Yes E No
01 2110 11440 $
01 2110 11440 $ Clerks Office Stamp
01 2110 11440 $
01 2110 11440 $
01 2110 11440 $
01 2110 11440 $
01 2110 11440 $
01 2110 11440 $ 1 1—6-2024
01 2110 11440 $ Date of Council Approval
Total Operating Expenditures $ - $ $ -
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
01 2110 92020 11440 Building Improvements $ 81,227
01 2110 11440 10/18/24
01 2110 11440 Department Director
01 2110 11440
01 2110 11440 _� 10/18/2024 jfields 10.18.24
01 1 2110 11440 Chief Fin Officer
Total Capital Outlay $ 81,227 cial
Revenue/Donations Approved Doug Taylor via email 10.18.24
Fund# Dept.# G/L# Proj.# G/L#Description Total Cou Liaison
01 2110 1 1 11440
01 2110 1 1 11440 — 10-19-24
01 2110 1 1 11440 1 Mayor
Total Revenue/Donations $
Total Amendment Request $ 81,227
City of Meridian FY2025 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\PD Admin Roof Repl Amendment-10_14_24-CM
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