HomeMy WebLinkAboutValley Regional Transit Contribution to public transportation C� f1E RIDIA4,
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Hether Hill, Community Development Meeting Date: October 15, 2024
Presenter: n/a Estimated Time: n/a
Topic: Valley Regional Transit (VRT) and City of Meridian Cooperative Agreement
Recommended Council Action:
Approve Cooperative Agreement between Valley Regional Transit and the City of Meridian for a
public transportation financial contribution in a not-to-exceed amount of$880,293.00 to begin
October 1, 2024, through September 30, 2025.
Background:
$880,293.00 was approved and allocated for in FY25 the Budget.VRT was present during the June
181h Council Work Session and provided an explanation of services provided as part of the total
dues, which are broken out as follows: Annual Assessment- $82,019.00; Capital - $12,514.00;
Local/Service Assessment- $525,837.00; and Limited Special Services - $259,923.00.
COOPERATIVE AGREEMENT
BETWEEN
VALLEY REGIONAL TRANSIT
AND
CITY OF MERIDIAN
FOR
PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION
THIS COOPERATIVE AGREEMENT ( "Agreement " ) is entered into this 1st day of October
2024 by and between VALLEY REGIONAL TRANSIT , a regional public transportation authority
authorized under Chapter 21 , Title 40 , Idaho Code ( "Authority" ) , and the City of Meridian , a
municipal corporation organized , existing and authorized under Chapter 1 , Title 50 , Idaho
Code ( " City" )
RECITALS
a . Authority is the regional public transportation authority created to serve Ada and
Canyon Counties , pursuant to Chapter 21, Title 40 , Idaho Code , and as a result of November
3 , 1998 public referendum . Authority provides publicly funded or publicly subsidized
transportation services and programs in Ada and Canyon counties .
b . City is a municipal corporation authorized under Chapter 1 , Title 50 , Idaho Code .
c . Idaho Code § 40-2109 ( 7 ) provides that Authority may enter into cooperative
agreements with the state , other authorities , counties , cities and highway districts under the
provisions of Idaho Code § 67 -2328 , which expressly authorizes public agencies to enter into
agreements with one another for cooperative action for purposes within the power, privilege ,
or authority of said agencies .
d . Idaho Code § 40-2110 provides that counties , cities , highway districts and other
governmental entities in the region may enter into cooperative agreements with the regional
public transportation authority in order to contribute funds from any source in recognition of
costs of the authority .
e . Authority develops funding requests through an approved cost allocation methodology .
There are four categories involved in generating the initial funding request : general
assessments , service and capital contributions , and special assessments .
f. Authority has budgeted the not to exceed amount of $ 880 , 293 for City to contribute
to support services , capital and regional overhead expenses . City has budgeted the same not
to exceed amount representing the City's fair share of support for services , capital , and
regional overhead , as set forth in Exhibit 1 .
g. Authority generally follows the allocation methodology to designate how City
contributions are used . However, Authority may leverage City contributions as local match to
optimize utilization of both local and federal sources of funding to ensure the most effective
use of all revenue sources .
AGREEMENT
NOW , THEREFORE , in consideration of foregoing recitals , which are made a part of this
Agreement and not mere recitals , and for other good and valuable consideration , the receipt
and sufficiency of which are hereby acknowledged , it is mutually agreed as follows :
Page 1 of 5
Section 1. Term
This Agreement shall be in effect from the 1st day of October 2024 , and will terminate
on the 30th day of September 2025 , unless earlier terminated pursuant the mutual written
agreement of the parties hereto .
Section 2 . Purpose
The purpose of this Agreement is :
( a ) For City to pay the not to exceed amount of $ 880 , 293 to Authority for Fiscal Year 2025
expenses pertaining to services , capital , and regional overhead required to support the
regional transportation services within the City's jurisdiction , as set forth in Exhibit 1 .
( b ) For Authority to use City's contribution for service , capital , and regional overhead
expenses included in the annual Fiscal Year 2025 budget to support services within City' s
jurisdiction .
( c ) For Authority to leverage City' s contribution with matching federal funding to optimize all
revenue sources available for operations , capital , and regional overhead .
Section 3 . Compliance
Authority, in using said City's contribution shall comply with all conditions required by
applicable federal , state and local laws and regulations , and shall maintain , in accordance
with generally accepted accounting practices and principles , records and books of account
regarding said assessments and operating costs .
Section 4 . Payment
(a ) Authority shall provide to City a detailed invoice for Fiscal Year 2025 expenses pertaining
to services , capital , and regional overhead required to support the regional transportation
services within the City's jurisdiction . Within thirty (30 ) days of City' s receipt of such invoice ,
City shall pay $ 880,293 to Authority.
( b ) Authority shall provide City a quarterly status report on capital or other special projects .
( c) Payment shall be made directly to Authority at the following address , unless City is
notified in writing by Authority of a new address :
Valley Regional Transit
700 NE 2nd St Suite 100
Meridian , Idaho 83642
( d ) City' s address , for the purpose of invoice , notice or correspondence , unless Authority is
notified in writing by City of a new address , is as follows :
City of Meridian
33 E . Broadway
Meridian , Idaho 83642
Section 5 . Contact Information
(a ) Authority point of contact for this agreement is :
Cameron Wells , Chief Financial Officer, cwells@ridevrt . orJ� , 208 . 258 . 2709
( b ) City point of contact for this agreement is :
Page 2 of 5
Hether Hill , Long Range Associate Coordination Planner, hhill@meridiancity. or
Section 6 . Miscellaneous
i
( a ) Each party hereto represents and warrants that each person executing this Agreement
on behalf of such party is , at the time of such execution , duly authorized to do so by such
party' s governing body , and is fully vested with the authority to bind such party in all respects .
( b ) If any provision of this Agreement is held invalid , illegal , or unenforceable , the
remainder shall be construed to conform to the intent of the parties , and shall survive the
severed provisions .
(c ) Except as provided otherwise herein , this Agreement and any attachments hereto
constitute the entire Agreement between Authority and City concerning the subject matter
hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or
against any party.
( d ) The captions and headings in this Agreement are for reference only and shall not be
deemed to define or limit the scope or intent of any of the terms , covenants , conditions or
agreements contained herein .
( e ) This Agreement is not intended to create , nor shall it in any way be interpreted or
construed to create , any third party beneficiary rights in any person not a party hereto .
(f) This Agreement shall be binding on the parties hereto , and their successors and
assigns .
Section 6 . Indemnification
To the extent permissible by law , Authority shall indemnify, defend , protect and hold harmless
City, and it's officers , agents and employees , from and against any and all liabilities , losses ,
suits , claims , judgments , fines or demands arising by reason of injury or death of any person
or damage to any property, including all reasonable costs for investigation and defense
thereof ( including but not limited to attorney fees , court costs , and expert fees) , of any nature
whatsoever ( collectively, " Claims " ) arising out of or incident to this Agreement, and any
renewal or extension thereof, and arising out of or caused by the negligent or intentional acts
or omissions of Authority, it' s officers , agents and employees , regardless of where the injury,
death , or damage may occur, except to the extent any such Claims arise out of or are caused
by the negligent or intentional act or omission of City or its officers , agents and
employees . City shall give to Authority reasonable notice of any such Claims . Authority shall
notify City of the counsel to be used in carrying out its obligations hereunder. City must state
any reasonable objection that it may have regarding the use of said counsel . The provisions
of this section shall be deemed to be a separate contract between the parties and shall
survive the expiration or any default, termination or forfeiture of this Agreement, and any
renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, City' s
right to indemnification pursuant to the foregoing shall be limited to indemnification for such
Claims for which City incurs actual liability or expense . The foregoing indemnification includes,
without limitation , any Claim arising out of or caused by the noncompliance of any services ,
programs , or activities provided by Authority under this Agreement with all applicable federal ,
state , and local statutes , regulations , and requirements, including, but not limited to , the
Americans with Disabilities Act (ADA) . Notwithstanding anything to the contrary in the foregoing,
( i ) no employee or officer of Authority shall be personally liable to City under this
Agreement, ( ii ) with respect to third party Claims , both Authority and City expressly reserve any
Page 3 of 5
and all of the privileges and immunities available to them, if any, under Idaho law, and
(iii) the agreement of Authority to hold harmless or indemnify City shall be limited to, and be
payable only from, Authority's available insurance or self-insurance coverage for liability
assumed by contract available as a part of its general liability insurance program.
EXECUTED and effective as of the date first above written.
Valley Regional Transit: City of Meridian:
Elaine Clegg Robert E. Simison 10-15-2024
Chief Executive Officer Mayor
ATTEST:
Chris Johnson 10-15-2024
City Clerk
Page 4 of 5
EXHIBIT 1
FISCAL YEAR 2025 CITY OF MERIDIAN SERVICE AND CONTRIBUTION DESCRIPTION
Pursuant to the Fiscal Year 2025 ( FY2025 ) Cooperative Agreement between Valley Regional
Transit (VRT) and the City of Meridian for Public Transportation Financial Contribution , this
exhibit outlines the public transportation activities in the four categories used to generate
the contribution request .
Meridian Assessments
General Assessment Service Assessment Capital Assessment Special Assessment
$ 82 , 019 $ 525 , 837 $ 12 , 514 $ 259 , 923
General Assessment: Supports regional planning efforts such as service expansion or
revisions to improve transit connections and regional operations such as the regional
customer service call center and regional transit Information Technology. In accordance with
VRT ' s local cost allocation methodology, these costs are divided by each jurisdiction share of
the regional population .
Service Assessment: Supports service operations and associated paratransit, preventive
maintenance , planning and administration . Service Assessments for each jurisdiction are
based on the direct service provided in that community.
Capital Assessment : Supports the maintenance or purchase of physical infrastructure or
assets . The cost allocation model distributes general capital costs by where the service is
provided . Meridian ' s capital contribution request for FY2025 is based on Meridian ' s share of
the transit service provided .
Special Assessment: Supports specific activities , projects or programs requested by the City
of Meridian . In FY2025 the City of Meridian special assessments go to support the
operations of Beyond Access , Rides2Wellness , and to continue the Meridian Veteran ' s
Shuttle services .
Beyond Access service operates Monday through Friday 7 AM - 6 PM that allows travel
within Meridian as well as between Ada and Canyon County.
Rides2Wellness provides free transportation to eligible riders to medical appointments at
participating clinics . City of Meridian residents participating in this program are eligible to go
to any clinic in Ada County. Costs for this program are assessed on a per ride basis . The
estimated ridership for Rides2Wellness is 13 , 000 . The Federal Transit Administration
provides a 50 % match for local contributions to this program . Local contributions to this
program come from St . Luke 's , Saint Alphonsus , and the City of Meridian .
Meridian Veterans Shuttle provides free transportation for Meridian veterans Monday -
Friday from 7 : OOam to 5 : 30 pm between Meridian and the Boise Veterans Administration
Medical Center.
Page 5 of 5
2024 - FIN - PROC - N - AC1030 - COOP - CITY OF
MERIDIAN VRT COOPERATIVE AGREEMENT
Final Audit Report 2024- 10- 02
Created : 2024-10-02
By: Kevin Womack (kwomack@ridevrt.org)
Status : Signed
Transaction ID : CBJCHBCAABAAgpP18ptUSIz6VNWZvKU3nFzIRD81-ZSw
" 2024 - FIN - PROC - N - AC1030 - COOP - CITY OF MERIDIAN VRT
COOPERATIVE AGREEMENT " History
Document created by Kevin Womack ( kwomack@ridevrt . org )
2024-10-02 - 3 :21 :29 PM GMT- IP address: 160 .2 . 121 . 210
C'y Document emailed to Elaine Clegg (eclegg@ridevrt . org) for signature
2024-10-02 - 3 :21 :58 PM GMT
Email viewed by Elaine Clegg (eclegg@ridevrt. org )
f 2024-10-02 - 10 : 09 : 15 PM GMT- IP address: 174. 193 . 131 . 186
is Document e-signed by Elaine Clegg (eclegg@ridevrt . org)
Signature Date : 2024-10-02 - 10 : 10 : 07 PM GMT - Time Source : server- IP address : 174 . 193. 131 . 186
Agreement completed .
2024-10-02 - 10 : 10 : 07 PM GMT
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