HomeMy WebLinkAboutOmega Thermo Products Stainless Steel Heated Hopper C� f1E RIDIA4,
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Keith Watts Meeting Date: 10/8/2024
Presenter: Consent Estimated Time: 5-10 Min.
Topic: Approval of Sole Source for Omega Thermo Products
Recommended Council Action:
Approval of Sole Source Purchase of a Stainless-Steel Heated Hopper and related equipment and a
Stainless-Steel Thermal Floor and related equipment from Omega Thermo Products. Competitive
solicitation is impractical, disadvantageous or unreasonable under the circumstances.
Background:
Stainless-Steel Heated Hopper:
The proprietary stainless-steel dry receiving hopper is constructed to allow hot water recirculation
through the walls to act as a heat exchanger for further solids heating. This is a unique design that
was developed between Brown and Caldwell and Omega Thermal Products and has been
incorporated into the WRRF Biosolids plans and specifications. There are no known functional
equivalent products on the market. Therefore,the Public Works Department requests a sole source
procurement for the SST Dry Receiving Hopper per Idaho State Statute 67-2808 (viii) where
competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances.
Stainless-Steel Thermal Floor:
The proprietary stainless-steel thermal floor is designed to utilize the energy that is coming in via
solar radiation, through the greenhouse, and transfer the heat energy through the floor into the
biosolids being dried, which effectively reduces the required greenhouse size by approximately
seventy five percent. It is capable of operating at a much higher temperature than a concrete heated
floor and has significantly higher heat transfer than a concrete floor as well. This is a unique design
that was developed between Brown and Caldwell and Omega Thermal Products and has been
incorporated into the WRRF Biosolids plans and specifications. There are no known functional
equivalent thermal floors on the market. Therefore, the Public Works Department requests a sole
source procurement for the Omega Thermal Products - Stainless Steel Thermal Floor and related
equipment per Idaho State Statute 67-2808 (viii) where competitive solicitation is impractical,
disadvantageous or unreasonable under the circumstances.
This equipment will be purchased by the City's Contractor for the WRRF Biosolids Dryer Project.
0 Idaho Statutes
Idaho Statutes are updated to the website July 1 following the legislative session.
TITLE 67
STATE GOVERNMENT AND STATE AFFAIRS
CHAPTER 28
PURCHASING BY POLITICAL SUBDIVISIONS
67-2808 . EMERGENCY EXPENDITURES AND SOLE SOURCE EXPENDITURES .
Emergency expenditures .
(a) The governing board of a political subdivision may declare that
an emergency exists and that the public interest and necessity demand
the immediate expenditure of public money if:
(i) There is a great public calamity, such as an extraordinary
fire, flood, storm, epidemic, or other disaster;
(ii) It is necessary to do emergency work to prepare for the
national or local defense; or
(iii) It is necessary to do emergency work to safeguard life,
health, or property.
(b) Upon making the declaration of emergency, any sum required in the
emergency may be expended without compliance with formal bidding
procedures .
(2) Sole source expenditures .
(a) The governing board of a political subdivision may declare that
there is only one (1) vendor if there is only one (1) vendor for the
public works construction, services, or personal property to be
acquired. For purposes of this subsection, only one (1) vendor shall
refer to situations where there is only one (1) source reasonably
available and shall include, but not be limited to, the following
situations :
(i) Where public works construction, services, or personal
property is required to respond to a life-threatening situation
or a situation that is immediately detrimental to the public
welfare or property;
(ii) Where the compatibility of equipment, components,
accessories, computer software, replacement parts, or service is
the paramount consideration;
(iii) Where a sole supplier' s item is needed for trial use or
testing;
(iv) The purchase of mass-produced movies, videos, books, or
other copyrighted materials;
(v) The purchase of public works construction, services, or
personal property for which it is determined there is no
functional equivalent;
(vi) The purchase of public utility services;
(vii) The purchase of products, merchandise, or trademarked
goods for resale at a political subdivision facility; or
(viii) Where competitive solicitation is impractical,
disadvantageous, or unreasonable under the circumstances .
(b) Upon making the declaration that there is only one (1) vendor for
public works construction, services, or personal property, unless the
public works construction, services, or personal property is required
for a life-threatening situation or a situation that is immediately
detrimental to the public welfare or property, notice of a sole source
procurement shall be published in the official newspaper of the
political subdivision at least fourteen (14) calendar days prior to
the award of the contract.
(c) A sole source declaration made pursuant to the provisions of this
subsection may be made without an emergency declaration under
subsection (1) of this section.
History:
[67-2808, added 2005, ch. 213, sec. 37, p. 678; am. 2013, ch. 344,
sec. 2, p. 928; am. 2019, ch. 115, sec. 1, p. 440 . ]
How current is this law?
PURCHASING AGENT
W IDIAN~ 33 East Broadway Avenue
C� Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: August 26,2024
Item or Service: Omega Thermo Products - Stainless-Steel Thermal Floor,
and Related Equipment.
x Sole Source: Item is available from only one vendor. Item is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2"d page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The stainless-steel thermal floor and related equipment by Omega Thermo Products utilizes
energy that's coming in via solar radiation through the greenhouse and transfers heat energy
through the floor into the biosolids being dried, which effectively reduces the required
greenhouse size by approximately seventy five percent. It is capable of operating at a much
higher temperature than a concrete heated floor and has significantly higher heat transfer than a
concrete floor as well. There are no known functional equivalent thermal floors on the market
that perform as this one does.
Omega Thermo Products is the OEM Manufacturer and sells their products directly to
customers exclusively, not sell through Distributors.
Therefore, the City of Meridian requests a sole source procurement for the Omega Thermal
Products Stainless Steel Thermal Floor and related equipment per Idaho State Statute 67-2808
(viii), where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy& Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
2��o,,,JK
Council ApprovTb-8-2024
L �'Ji� lL�S Date:
Re estor(Prin me
��) Procurement
VIA Wai Approval:
Department Manager Signature Procurement Manager
PURCHASING AGENT
fIEK�DIAN�--- 33 East Broadway Avenue
C�l Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: August 26,2024
Item or Service: Omega Thermo Products - Stainless-Steel Heated Hopper
and Related Equipment
x Sole Source: Item is available from only one vendor. Item is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The stainless-steel dry receiving heated hopper and related equipment by Omega Thermal
Products is constructed to allow hot water recirculation through the walls to act as a heat
exchanger for further solids heating. There are no known functional equivalent SST dry receiving
hoppers on the market that are configured for hot water heating of dried biosolids as this product
does.
Omega Thermo Products is the OEM Manufacturer and sells their products directly to customers
exclusively, not through Distributors.
Therefore, the City of Meridian requests a sole source procurement the Omega Thermal
Products Stainless Steel Heated Hopper and related equipment per Idaho State Statute 67-2808
(viii), where competitive solicitation is impractical, disadvantageous or unreasonable under the
circumstances.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy&Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Council Approval 0-8-2024
,�,� .+ 3✓.S ��b� Date:
kee6estor(Print-Nampi
Procurement
Ldit iva Approval:
Department Manager Signature Procurement Manager