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Home My WebLink AboutWestern States Equipment WRRF Power System C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Darren Brasseur, Procurement Division Meeting Date: October 8, 2024 Presenter: Consent Estimated Time: 5-10 min. Topic: Approval of PO #25-0019 to Western States Equipment Company for Generator Parallel Switchgear Upgrade For WRRF Power System Improvements for the Not-To- Exceed amount of$211,914.12 Recommended Council Action: Approval of PO #25-0019 to Western States Equipment Company for Generator Parallel Switchgear Upgrade For WRRF Power System Improvements for the Not-To-Exceed amount of$211,914.12 Background: This purchase order is written against the Council Approved Executed Sole Source for Western States Equipment Company per State Statute 67-2808 (ii) where the compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration, and (viii) where competitive solicitation is impractical, disadvantageous or unreasonable under the circumstances. ESTIMATE 70fWESTERN 1 NO.:QID155638 STATES SERVICE CALL NO.: SC506206 ESTIMATE AMOUNT: $211,914.12 Meridian Truck ESTIMATE DATE:9/5/2024 400 E Overland Rd Meridian, ID 83642 ESTIMATE EXPIRES: 10/5/2024 208.947.4501 CUSTOMER NO.:5827000 CUSTOMER PO: WAREHOUSE: Meridian Truck City Of Meridian CONTACT PERSON: 33 E Broadway Ave Meridian, ID 83642-2619 PHONE: REPAIR LOCATION: 3401 N Ten Mile Rd Meridian, ID 83646-5409 MAKE MODEL SERIAL NUMBER CUSTOMER EQUIPMENT NUMBER LAST METER CAT 3412 DJN00541 GEN#2 WWTP 243 ESTIMATE SUMMARY LINE# SEGMENT DESCRIPTION PARTS LABOR MISC. TOTAL 1 001 Replace EMCP II plus with EMCP4.4-Gen#1 $25,222.28 $15,000.00 $100.00 $40,322.28 2 002 Sales Master Control&Sales Startup Labor $0.00 $9,600.00 $31,025.00 $40,625.00 3 004 Current Technologies-Breaker testing&Certify $0.00 $0.00 $8,500.00 $8,500.00 4 005 Replace EMCP II Plus with EMCP4.4-Gen#2 $25,222.28 $15,000.00 $100.00 $40,322.28 5 006 Replace EMCP II Plus with EMCP4.4-Gen#3 $25,222.28 $15,000.00 $100.00 $40,322.28 6 007 Replace EMCP II Plus with EMCP4.4-Gen#4 $25,222.28 $15,000.00 $100.00 $40,322.28 PARTS LABOR MISC. SUB-TOTALS $100,889.12 $69,600.00 $39,925.00 ENVIRONMENTAL RECOVERY CHARGE $1,500.00 ESTIMATE AMOUNT $211,914.12 SALES TAX DISCLAIMER:Western States Equipment(WSE)is required to collect Sales Tax for sales made in the following states:ID,WA,ND,and WY. Prices above do not include any applicable state,county,city,or local sales taxes.This quotation is accepted with the understanding that such taxes and charges shall be added,as required by law,at the time this quotation is invoiced. Where applicable,WSE will charge sales tax unless you have a valid sales tax exemption certificate on file. Valid sales tax exempt certificates can be emailed to SalesTax@wseco.com to ensure a copy is on file prior to invoicing.In states where WSE is not required to collect and pay Sales Tax, the purchaser is obligated to self-report and pay the Sales and/or Use Tax to the purchasers appropriate state's and or local Department of Revenue. CUSTOMER INITIALS DATE PAGE: 1 OF 4 ESTIMATE WESTERN NO.:QID155638 r 1 STATES SERVICE CALL NO.: SC506206 Replace EMCP II plus with EMCP4.4-Gen#1 Estimate Notes: Upgrade EMCP Il+Panel with EMCP4.4 Panel. -On four(4)generator sets. PARTS Qty Part Number Description Unit Price Line Total 1 MSC-TBC061324-1 Carter Kit EMCP4.4 25,222.28 25,222.28 LABOR Description Line Total Repair 15,000.00 MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 Freight Charge 100.00 100.00 ......................................................................................................... Total Segment Parts 25,222.28 Total Segment Labor 15,000.00 Total Segment Miscellaneous 100.00 Segment 001 Total $40,322.28 Sales Master Control &Sales Startup Labor Estimate Notes: Provide one(1)Master Control Panel. Mounting of Master Control Panel is by OTHERS. Startup and testing of master control panel by WSECO. Wires from generators to the master control panel to the switchgear breakers and the Master Control panel are provided by OTHERS. Wire schedule telling how many wires and what type will be provided by WSECO after drawings are created. LABOR Description Line Total Repair 9,600.00 MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 SVMI-Part Master Parallell Controller 31,025.00 31,025.00 ......................................................................................................... Total Segment Parts 0.00 Total Segment Labor 9,600.00 Total Segment Miscellaneous 31,025.00 Segment 002 Total $40,625.00 Current Technologies-Breaker testing &Certify Estimate Notes: Current Technologies injection testing and calibration on the four(4)generator breakers and the four(4)Switch gear breakers for proper operation and trip accuracy. (Pricing for spare breaker is still in process and NOT part of this quote.) MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 Machine Work 8,500.00 8,500.00 ......................................................................................................... Total Segment Parts 0.00 Total Segment Labor 0.00 Total Segment Miscellaneous 8,500.00 Segment 004 Total $8,500.00 PAGE:2 OF 4 ESTIMATE WESTERN NO.:QID155638 r 1 STATES SERVICE CALL NO.: SC506206 Replace EMCP II Plus with EMCP4.4-Gen#2 Estimate Notes: Upgrade EMCP II+Panel with EMCP4.4 Panel. -On four(4)generator sets. PARTS Qty Part Number Description Unit Price Line Total 1 MSC-TBC061324-1 Carter Kit EMCP4.4 25,222.28 25,222.28 LABOR Description Line Total Repair 15,000.00 MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 Freight Charge 100.00 100.00 ......................................................................................................... Total Segment Parts 25,222.28 Total Segment Labor 15,000.00 Total Segment Miscellaneous 100.00 Segment 005 Total $40,322.28 Replace EMCP II Plus with EMCP4.4-Gen#3 Estimate Notes: Upgrade EMCP II+Panel with EMCP4.4 Panel. -On four(4)generator sets. PARTS Qty Part Number Description Unit Price Line Total 1 MSC-TBC061324-1 Carter Kit EMCP4.4 25 222.28 25 222.28 LABOR Description Line Total Repair 15,000.00 MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 Freight Charge 100.00 100.00 ......................................................................................................... Total Segment Parts 25,222.28 Total Segment Labor 15,000.00 Total Segment Miscellaneous 100.00 Segment 006 Total $40,322.28 Replace EMCP II Plus with EMCP4.4-Gen#4 Estimate Notes: Upgrade EMCP II+Panel with EMCP4.4 Panel. -On four(4)generator sets. PARTS Qty Part Number Description Unit Price Line Total 1 MSC-TBC061324-1 Carter Kit EMCP4.4 25 222.28 25 222.28 LABOR Description Line Total Repair 15,000.00 MISCELLANEOUS Qty Part Number Description Unit Price Line Total 1 Freight Charge 100.00 100.00 PAGE:3 OF 4 ESTIMATE VWESTERN 1 NO.:QID155638 AY STATES SERVICE CALL NO.: SC506206 ......................................................................................................... Total Segment Parts 25,222.28 Total Segment Labor 15,000.00 Total Segment Miscellaneous 100.00 Segment 007 Total $40,322.28 Total Estimate Parts 100,889.12 Total Estimate Labor 69,600.00 Total Estimate Miscellaneous 39,925.00 Total Environmental Recovery Charge 1,500.00 Estimate Amount $211,914.12 CUSTOMER SIGNATURE DATE PAGE:4 OF 4 0 Idaho Statutes Idaho Statutes are updated to the website July 1 following the legislative session. TITLE 67 STATE GOVERNMENT AND STATE AFFAIRS CHAPTER 28 PURCHASING BY POLITICAL SUBDIVISIONS 67-2808 . EMERGENCY EXPENDITURES AND SOLE SOURCE EXPENDITURES . Emergency expenditures . (a) The governing board of a political subdivision may declare that an emergency exists and that the public interest and necessity demand the immediate expenditure of public money if: (i) There is a great public calamity, such as an extraordinary fire, flood, storm, epidemic, or other disaster; (ii) It is necessary to do emergency work to prepare for the national or local defense; or (iii) It is necessary to do emergency work to safeguard life, health, or property. (b) Upon making the declaration of emergency, any sum required in the emergency may be expended without compliance with formal bidding procedures . (2) Sole source expenditures . (a) The governing board of a political subdivision may declare that there is only one (1) vendor if there is only one (1) vendor for the public works construction, services, or personal property to be acquired. For purposes of this subsection, only one (1) vendor shall refer to situations where there is only one (1) source reasonably available and shall include, but not be limited to, the following situations : (i) Where public works construction, services, or personal property is required to respond to a life-threatening situation or a situation that is immediately detrimental to the public welfare or property; (ii) Where the compatibility of equipment, components, accessories, computer software, replacement parts, or service is the paramount consideration; (iii) Where a sole supplier' s item is needed for trial use or testing; (iv) The purchase of mass-produced movies, videos, books, or other copyrighted materials; (v) The purchase of public works construction, services, or personal property for which it is determined there is no functional equivalent; (vi) The purchase of public utility services; (vii) The purchase of products, merchandise, or trademarked goods for resale at a political subdivision facility; or (viii) Where competitive solicitation is impractical, disadvantageous, or unreasonable under the circumstances . (b) Upon making the declaration that there is only one (1) vendor for public works construction, services, or personal property, unless the public works construction, services, or personal property is required for a life-threatening situation or a situation that is immediately detrimental to the public welfare or property, notice of a sole source procurement shall be published in the official newspaper of the political subdivision at least fourteen (14) calendar days prior to the award of the contract. (c) A sole source declaration made pursuant to the provisions of this subsection may be made without an emergency declaration under subsection (1) of this section. History: [67-2808, added 2005, ch. 213, sec. 37, p. 678; am. 2013, ch. 344, sec. 2, p. 928; am. 2019, ch. 115, sec. 1, p. 440 . ] How current is this law? (:�4`WEDIANI."_*�Nio) Purchase Order 10/14/2024 25-0019 Attention: David Briggs CITY OF MERIDIAN Billing Attn: Finance 33 Ave 33 EAST BROADWAY AVE. Meridian,Bro IDa Address: 83642 MERIDIAN,ID 83642 (208) 888-4433 Shipping City of Meridian Wastewater Vendor Address: Address: 3401 N.Ten Mile Meridian, ID 83646 WESTERN STATES EQUIPMENT CO PO BOX 3805 SEATTLE, WA 98124-3805 Shipping Method: Contractor FOB: Destination Pre-Paid Description Unit Quantity I Unit Price Total 25-0019 Generator Parallel Switchgear Upgrade For W RRF Dollar 1.00 211,914.12 211,914.12 Purchase Order Total: $211,914.12 Purchasing Manager: Special Instructions Generator Parallel Switchgear Upgrade For WRRF Power System Improvements Per Council Approved Executed Sole Source and WSEC Estimate#dtd. 9/5/2024 By Dick Klieint Not-To-Exceed $211,914.12 (65-3590-93000-11406.A) Ticket# 116678. City Of Meridian Detailed Statement of Revenues and Expenditures - Detailed Statement of Rev and Exp Report - DB 65 - Wastewater Fund 3590 - WW Construction Projects From 10/l/2024 Through 9/30/2025 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 93000 Improvements Other Than Bld 2,023,859.96 0.00 2,023,859.96 100.00% Total Capital Outlay 2,023,859.96 0.00 2,023,859.96 100.00% TOTAL EXPENDITURES 2,023,859.96 0.00 2,023,859.96 100.00% Date: 10/1/24 11:52:50 AM Page: 1