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Home My WebLink About04-423 Citizen Participation RESOLUTION NO. 04- 12- 3 A RESOLUTION OF TI-IE CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTI-I CI~RTAIN FINDINGS AND PURPOSES; PROVIDING FOR THE ADOPTION OF THE IDAHO COMMUNITY DEVELOPMENT BLOCK GRANT(1CDBG) CITIZEN PARTICIPATION PLAN FOR THE CITY OF MERIDIAN. WH EREAS, the Mayor and Council have the authority [pursuant to l.c. S 50. 302] to establish resolutions not inconsistcnt with the laws or the state or Idaho ~lS may be e:\pedielll. ill addition to the special powers therein granted, to maintain the peace. good govemlllent and wcll~lre or the corporation and its trade. CL)mm(TCe ~1I1d industry; ;1I1d WHEREAS, the Mayor and Coullcil havc dcemed it c:\pedient ;ll1d in the best interests of the City of Meridian to adopt citizen participation in connection with Idaho Community Displacement Block Grants for the City of Meridian. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: 1. Pursuant to citizen participation requirements for ICDBG participants, the City or fV1cridian certi fies the following activities will be completed. Grantees shall: ]. Provide for and encourage citizen participation, particularly for low and moderate income persons who reside in slum or blighted areas and areas in which ICDBG funds are proposed to be used. 2. Provide technical assistance to groups representative of'low and moderate income persons that request assistance in developing proposals in accord ance wi th proced urC$ deve loped by the departm enl. S llC h assistance need not include providing Illllds to such groups. This process shall include: A. Reasonable and timely access to local meetings, information ami records pertaining to the local governments proposed and actual use 01' rCDBG funds; B. A minimum of two (2) public hearings, each at a clirTercllt stage or the program, for the purpose of obtaining citizen's views. The first public hearing shall include a description of the proposed project, scope of work, budget, schedule, location, beneficiaries, and objectives. Idaho Community Dcvelopment Block Grant (ICDBG) Citlzcn PartIcipation Plan Page 1 of 4 Any earned program income must also be noted. The application, related documents, and the AIJplicalioll HalJ(/hook shall be avai lable C()r citizens to review. The second public hearing on the status of funded acllvltles, shall at a minimum, include: a review of project activities and accomplishments to date, a general description of remaining work, and a general description of changes made to the ICDBG project scope of work, budget, schedule, location o'r beneficiaries. Public hearings shall be conducted at times a ndl ocations convenient to potential and actual beneficiaries. Public hearings shall be advertised in a local newspaper no less than seven (7) twenty-follr (24) hOllr days prior to the hearing date. If there is no local newspaper, public notification ,viII occur through some other method where there is wide distribution to citizens within the project area. This method must be approved by the community development staff. A copy oC the publication and/or affidavil 0[- publication shall he submitted to the departmcnt. The notice should identi fy all of the topics to be addressed in the pub I ic heari ng i nc Iud i ng the assurances that heari ngs shall be held in facilities that are accessible to all citizcns and that al ternati ve formats sha] I be avai lable to persons wi th disab i 1 i ties where practicable, and with advance notice to the unit of local government. Citizens shall also be notified they will be given the opportunity to comment orally or in writing within five (5) twenty fOllr (24) hour days of the hearing. Special accommodations shall be avail8ble for persons with disabilities who may vvish to comment within the five (5) day period. Public hearings shall be conducted in a manner to meet the needs of non- English speaking residents where a significant number of non-English speaking residents can be expected to participate. 2. Local citizen participation records which shall be made available to the state and local citizens shall include: A copy of the public notice and/or affidavit of publication which describes proposed or actual project activities, scope of work. location., budget, schedule. objectives. and bcncl'iciaries. Notices shall also contain the accessible criteria lor persons \vith disabilities. 3. Public hearing procedures shall also be used in the event ICDf3G projecl activltles were added, deleted or substantially changed Crom the application. Substantially changed means changes made in tams of purpose, scope, location or beneficiaries 8S defined by the ICDBG program. Idaho Community Dcvelopmenl Block Grant (IeDBG) CitLf.Cn Participation Plan Page 2 of 4 4. Citizens attending public hearings must be provided with the name and address of: a )The p erson(s) authorized tor eceive and respond to citizens proposals, questions, and complaints concerning proposed or funded activities and b)The person(s) that will be available to provide technical assistance to groups representative of persons of low ~lIld moderate income and have questions or concems regarding the use of ICDBG funds. 5. l_ocal stafe sha]1 be trained to provide citizens \vith complaint proccdures. These procedures shall provide citizens with the opportunity to protest projcct activllics or related issues. A wrilten complaint or grievance is formal noti fication of a concern. allegation or protest to a proper authority. A formal complaint will be considered filed ;11 the time it is delivered to the appropriate authority's office. 6. In order to file (:1 complaint, citizens must provide enough inrormation to permit an investigation. The complaint should be clear and concise and include: A. Identification of the project, project location, and program activities. B. Reason for t he complaint (hearsay a ncl innuendo w ill not be c onsiderecl valid). C. Sullicient data to substantiate any claims or charges. 11' possible, supporting documentation should be included. D I I' desi red, citizens may propose a so lution to the prob ]em. I I' the complaint is directed at ]ocal activities or project implementation, complaints and grievances shall first be fi led with the appropriate elected olficiaL I I' this is the case, grantees shall be required to noti fy the department of' the complaint. A copy of the response shall also be submitted to the clep;lrtmCnl. E very attempt shall be made to respond to citizens \V i th Ii rteen (15) days \\' here practicab 1 e. 7. If the citizen feels the response from the local jurisdiction is unsatisf~lctory, he or she may appeal to the department for resolution. Additiona] information may be requested by the department at that time. Every effort will be made by the department to provide a full response within thirty (30) days. 8. lI'valid and sufficient data has been provided to substantiate the complaint, an investigation will be conducted. The extent of an investigation depends on the scope and depth of the issLles involved. Some investigations may include examining a set of circLlmstances, others may involve examining local pollcies and practices. 9. [r the comp I ai nt is more appropriately directed toward ICD BG program ae t i vi ti es, the same proced ure wi I] be followed except a 11 communications are between the state and the comp lai nant. Idaho Comll1unity Development Block Granl (I(,D13(;) Citizen Participation Plan Page 3 of 4 NOW, THEREFORE, BE IT RESOLVED BY THE lVIA YOR AND CITY COUNCIL as follows: ], EFFECTIVE DATE. This R esolutioll shall be in full force a ncl e ITeet immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day oC R6rutV1:jJ ,2004 /-\PPROVED BY TH E fVIA YOR OF THE CITY OF lVIERIDIAN, IDAHO, this d~IY or~h(2rfi.g,rL~~, 2004. /7ft.. 17~ ATTEST: IWn,ki\li\lemll"ll .i\lend!;lIl 153()(Ji\r.R~",11I1I,'Il' ('IIY Ilall\2()()4..ldal1uClJ!1l111I.kd~1'Kk( ,';111\( '1Ill~lll'"nlcp",Pbl) R~s III 12 (I.; dill. Idaho Commulll ty Development Bloc k C] ranI ([CDBG) Cltizell Panie;palion Plan Page 4 of 4