HomeMy WebLinkAboutForsgren Associates Ninemile Creek Flood Mitigation Task Order 11448 C� f1E RIDIA4,
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez, Procurement Div. Meeting Date: September 24, 2024
Presenter: N/A Estimated Time: 0.00
Topic: Ninemile Creek Flood Mitigation Task Order 11448
Recommended Council Action:
Approve Task Order 11448 to Forsgren Associates for the Ninemile Creek Flood Mitigation project
for the Not-to-Exceed amount of$505,000.00 and approve Procurement Manager to authorize the
Purchase Order for the Not-to-Exceed amount of$505,000.00.
Background:
The City has taken over the management of this project from MDC.As a recipient of a grant; we,
the City will be reimbursed at 100% up to the final design of this project.
City Of Meridian
Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
01 - General Fund
1840 - Other Government
From 10/1/2023 Through 9/30/2024
Budget with Current Year Budget
Amendments Actual Remaining
OPERATING COSTS
80150 Development Expense 2,403,969.96 805,807.21 1,598,162.75
Total OPERATING COSTS 2,403,969.96 805,807.21 1,598,162.75
DEPT EXPENDITURES 2,403,969.96 805,807.21 1,598,162.75
TOTAL EXPENDITURES 2,403,969.96 805,807.21 1,598,162.75
Date: 9/17/24 03:24:24 PM Page: 1
CONTRACT CHECKLIST
I. PROJECT INFORMATION
Date: 8/30/2024 REQUESTING DEPARTMENT Public Works - WW
Project Name: Ninemile Creek Flood Mitigation Design&Engineering Support
Project Manager: Jason Korn Contract Amount: $505,000
Contractor/Consultant/Design Engineer: Forsgren Associates
Is this a change order? Yes ❑ No ❑ Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type
Fund: 1 Budget Available(Purchasing attach report):
Department 1840 Yes 0 No ❑ Construction ❑
GL Account 80150 FY Budget: 2024&2025 Task Order 0
Project Number: 11448 Enhancement: Yes ❑ No ❑ Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes❑ No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category MDC
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved:
Typical Award Yes ❑ No ❑
If no please state circumstances and conclusion:
Date Award Posted: 7 day protest period ends:
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: Corporation Status Active-Good standing
Insurance Certificates Received(Date): Expiration Date: Rating:
Payment and Performance Bonds Received(Date): Rating:
Builders Risk Ins.Req'd: Yes ❑ No 0 If yes,has policy been purchased?
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected ❑ 1 Performance on past projects
Check all that apply ❑ Quality of work ❑ On Budget
❑On Time ❑ Accuracy of Construction Est
❑ 2 Qualified Personnel
❑ 3 Availability of personnel
❑ 4 Local of personnel
Description of negotiation process and fee evaluation:
This project is being taken over from MDC whom began work back in 2011.The City is piggybacking off MDC's RFQ for Professional Services,which is why Forsgren has been
awarded the TO.
Jason Korn 8/30/2024
Enter Supervisor Name Date Approve
Vill. AWARD INFORMATION
Date Submitted to Clerk for Agenda: September 18,2024 Approval Date 9-24-2024 By: Cot Councol
Purchase Order No.: Date Issued: WH5 submitted
(Only for PW Construction Projects)
NTP Date:
Contract Request Checklist.5.24.2016.Final
TASK ORDER NO. 11448
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND FORSGREN ASSOCIATES (CONSULTANT)
This Task Order is made this 24t day of September, 2024 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, hereinafter referred to as "City", and accepted by Forsgren Associates,
hereinafter referred to as "Consultant" pursuant to the mutual promises, covenant and
conditions contained in the Resolution No. 11-015 between Meridian Development
Corporation and the "Consultant" dated August 24, 2011. The Project Name for this Task
Order is as follows:
NINEMILE CREEK FLOOD MITIGATION PROJECT
PROJECT UNDERSTANDING-SUMMARY
The City of Meridian in cooperation with the Meridian Development Corporation (MDC)
and FEMA are working to develop flood resilience on Nine Mile Creek in the vicinity of
Downtown Meridian. Forsgren has assisted MDC and the City with evaluation and
development of proposed improvements to reduce flood risk. Forsgren has prepared a
75% design and assisted in the development of a FEMA grant application for the project.
Forsgren has also provided agency coordination and permitting assistance with the
UPRR. This scope of service will provide additional permitting assistance with UPRR and
ongoing coordination with the Ada County Highway District (ACHD) and the Nampa
Meridian Irrigation District (NMID). Final design and preparation of bidding documents will
also be provided. This scope also includes services during construction. The specifics of
this scope are provided below.
SCOPE OF WORK
Task 1 — UPRR Permit Modifications for Existing ACHD Crossing
Assist with preparation of a UPRR permit modification request for ACHD. Prepare
permit material in accordance with the existing design for the crossing of Nine Mile
Creek near Meridian Road. The permit will request modifications to the existing ACHD
storm drain line running parallel to UPRR from Meridian Road to the inlet to Nine Mile
Creek. The requested modifications will be in accordance with the current design
proposing enlargement of the existing storm drain line to increase its capacity.
Task 2 — Ongoing Permit Coordination
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Forsgren Associates
Provide ongoing environmental permit coordination for approval. This will include
ongoing coordination with the Corp of Engineers and the Department of Water
Resources and DEQ as necessary.
Task 3 - Nampa Meridian Irrigation District Coordination
Coordination with NMID regarding finalization of design improvements and obtaining
approval from NMID for bidding and construction. This task will include coordination with
NMID regarding construction sequencing and scheduling. Construction methods and
requirements with be coordinated. Includes assistance with the development of
operational agreements as necessary between NMID, the City of Meridian, and ACHD.
Task 4 - Final Design
Provide for final design of the proposed improvements including finalization of
construction drawings and development of bidding documents according to Idaho
Standards for Public Works Construction. The final design will include the following
major elements:
• Inlet structure at Storey Park
• East Franklin Road Crossing
• Flood conveyance pipeline
• Union Pacific Railroad Crossing
• Outlet structure at Nine Mile Creek
Final design will be prepared according to the design criteria used during development
of the 75% design and FEMA funding application process. It is anticipated that the final
design drawing package will include the following:
Sheet No.
General
Cover 1
Legend 1
Survey Control 1
Design Criteria and General 1
Notes
Inlet Structure
Site Plan 1
Grading and Drainage 1
Cross Sections 2
Grating and Mechanical Details 1
Structural Details 2
East Franklin Road Crossing
Plan 1
Profile 1
Construction Notes and Criteria 1
Connection Details 1
Structural Details 1
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Conveyance Pipeline
Plan & Profiles 8
Design Criteria and General 1
Notes
Manhole Details 2
Control Structure Details 2
Crossing and Connection Details 4
Details 2
Union Pacific RR Crossing
Plan 1
Profile 1
Construction Notes and Criteria 1
Elevation Details 1
Excavation and Suring 1
Monitoring Plan Sheet 1
Details 1
Outlet/Irrigation Control Structure
Site Plan 1
Grading and Drainage Plan 1
Profile 1
Cross Sections 1
Mechanical Details 1
Structural Details 1
Roadway and Paving
Roadway sections 1
Paving Details 2
Traffic Control Plan 3
Total Sheets 54
Drawings will be prepared on 11 x1 7 plan sheets with an appropriate scale.
Task 5 - Final Design Report
Prepare a final design report for the project. The report will provide background on the purpose
and goals of the project as well as established design criteria. Final design decisions will be
documented. The report will include permitting conclusions and will document operating
agreements developed for the project.
Task 6: Services During Bid and Award
Assist with distribution and advertisement of the contract documents. Assist in preparation
for and attend a pre-bid meeting. Forsgren will respond to contractor questions during
bidding. After bids are received, Forsgren will assist in bid review and provide
recommendations regarding award.
Task 7: Services During Construction
Provide ongoing assistance during construction This task will include the following:
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Forsgren Associates
1. Preparation for and attendance at a preconstruction meeting.
2. Review of submittals for construction.
3. Responses to contractor questions during construction.
4. Preparation of change orders as necessary.
5. Participation in weekly construction meetings.
Task 8: Construction Observation Services
Provide ongoing construction observation including the following:
1. Full time (40hrs per week) construction observation to verify construction is being
accomplished according to the intent of the design plans.
2. Periodic construction inspection (8hrs per week) from senior staff during critical
construction periods and procedures.
3. Final walk through and inspection.
4. Preparation of punch-list items and certificate of substantial completion.
Task 9: Record Documents and Project Closeout
This task will include the following:
1. Preparation of record drawings for the project documenting changes made during
construction.
2. Preparation of final contract documents during close out and project completion.
3. Assistance with reporting to funding agencies after construction completion for
the project.
ASSUMPTIONS
While preparing our scope of services and fee schedule, we have made the following
assumptions:
• Task 7 - Assumes a construction duration of approximately 9 months.
TIME OF COMPLETION and COMPENSATION SCHEDULE
COMPENSATION AND COMPLETION SCHEDULE
Task Description Estimated Completion Date Compensation
1 UPRR Permit Modifications for ■ 6 Months after Notice to $12,000
Existing ACHD Crossing Proceed
2 ■ 6 Months after Notice to
Ongoing Permit Coordination Proceed $8,000
3 Nampa Meridian Irrigation District ■ 6 months after Notice to $12,000
Coordination Proceed
4 • 6 Months after Notice to
Final Design Proceed
$64,000
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Forsgren Associates
5 ■ 6 Months after Notice to
Final Design Report Proceed $10,000
6 Services During Bid and Award ■ July 2025 $15,000
7 Services During Construction ■ May 2026 $98,000
8 Construction Observation Services • May 2026 $261,000
9 Record Documents and Project
Closeout • September 2026 $25,000
TASK ORDER TOTAL: $505,000.00
The Not-To-Exceed amount to complete all services listed above for this Task Order No.
11448 is five hundred five thousand dollars ($505,000.00). No compensation will be paid
over the Not-to-Exceed amount without prior written approval by the City in the form of a
Change Order. No travel or expenses will be reimbursed through this agreement. All
costs must be incorporated in the individual tasks within the Compensation and
Completion Schedule above.
CITY OF MERIDIAN FORSGREN ASSOCIATES INC
BY: BY:
KEITH WATTS, Procurement Manager GARY ASHBY, PE
Dated: 9-24-2024 Dated:
City Project Manager:
Jason Korn
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Forsgren Associates