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2024-09-24 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, September 24, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener ABSENT Mayor Robert E. Simison ADOPTION OF AGENDA Adopted as Amended (Addition of Executive Session) CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Final Plat for Vanguard Village No. 1 (FP-2024-0012) by Ball Ventures Ahlquist, generally located a 1/4 mile west of S. Ten Mile Rd. on the north side of I-84 2. Final Order for Apex Northwest Subdivision No. 5 (FP-2024-0017) by Brighton Corporation, located near the northwest corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 3. Final Order for Avani Subdivision No. 1 (FP-2024-0013) by Conger Group, located southeast of Franklin Rd. and Black Cat Rd., North of I-84 4. Final Order for McDermott Village No. 1 (FP-2024-0003) by Kimley Horn, located at 3235 N. McDermott Rd. 5. Approval of Task Order 11281.H to Stantec Consulting Services, Inc. for the Tertiary Filtration-Services During Construction project and for the Procurement Manager to sign for the Not-to-Exceed amount of $2,498,040.00 6. Approval of Task Order 11448 to Forsgren Associates for the Ninemile Creek Flood Mitigation project for the Not-to-Exceed amount of $505,000.00 7. Approval of Sole Source for the purchased equipment of a Solstice SRT 11 Tilling Machine 8. Subscription Services Agreement for Accela SaaS Migration Services and multi- year subscription for the Not-to-Exceed amount of $734,905.00 9. Fiscal Year 2025 Market Labor Fee Contract Amendment 10. Fiscal Year 2025 Recycling Processing Fee Contract Amendment 11. Resolution 24-2475: A Resolution Adopting the Fiscal Year 2025 Rate Schedule of Solid Waste Collection and Disposal Services; Authorizing the Finance Department to Collect Such Fees; and Providing an Effective Date 12. Resolution No. 24-2476: A Resolution of the City Council of the City of Meridian Reappointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date 13. Resolution No. 24-2477: A Resolution of the City Council of the City of Meridian Reappointing Stephanie Hansen to Seat 4, John Nesmith to Seat 5, and Spencer Martin to Seat 6 of the Meridian Impact Fee Advisory Committee; and Providing an Effective Date 14. Resolution No. 24-2478: A Resolution Establishing the Reappointment of Mark Nelson to Seat 2 of the Meridian Solid Waste Advisory Commission; and Providing an Effective Date 15. City of Meridian Financial Report - August 2024 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 16. City of Meridian 2024 Citizen Survey Results EXECUTIVE SESSION \[ACTION ITEM\] per Idaho Code section 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Motion to enter executive session made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener Into executive session: 5:06 PM Out of executive session: 5:55 PM ADJOURNMENT 5:55 PM Meridian City Council Work Session September 24, 2024. A Meeting of the Meridian City Council was called to order at 4:34 p.m. Tuesday, September 24, 2024, by Council President Luke Cavener. Members Present: Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. Members Absent: Robert Simison. Other Present: Chris Johnson, Bill Nary, Bill Parsons, Dave Miles, Brian Caldwell, Kris Blume and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X_Luke Cavener Mayor Robert E. Simison Cavener: All right. Good afternoon, Council. It is Tuesday, September 24th at 4:34 p.m. Apologies for the tech difficulties. We will begin our City Council Work Session with roll call attendance. ADOPTION OF AGENDA Cavener: Next item is the adoption of the agenda. Council? Strader: Mr. Council President, I move that we add a new Item 17, an Executive Session, per Idaho Code 74-206(1)(d) and (f). With that I move that we adopt the amended agenda. Overton: Second. Cavener: Moved and seconded. All in favor say aye -- or, Mr. Nary, do we need a roll call for the consent. Mr. Clerk. Roll Call- Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] Meridian City Council Work Session September 24,2024 Page 2 of 13 1. Final Plat for Vanguard Village No. 1 (FP-2024-0012) by Ball Ventures Ahlquist, generally located a 1/4 mile west of S. Ten Mile Rd. on the north side of 1-84 2. Final Order for Apex Northwest Subdivision No. 5 (FP-2024-0017) by Brighton Corporation, located near the northwest corner of S. Locust Grove Rd. and E. Lake Hazel Rd. 3. Final Order for Avani Subdivision No. 1 (FP-2024-0013) by Conger Group, located southeast of Franklin Rd. and Black Cat Rd., North of 1-84 4. Final Order for McDermott Village No. 1 (FP-2024-0003) by Kimley Horn, located at 3235 N. McDermott Rd. 5. Approval of Task Order 11281.H to Stantec Consulting Services, Inc. for the Tertiary Filtration-Services During Construction project and for the Procurement Manager to sign for the Not-to-Exceed amount of $2,498,040.00 6. Approval of Task Order 11448 to Forsgren Associates for the Ninemile Creek Flood Mitigation project for the Not-to-Exceed amount of $505,000.00 7. Approval of Sole Source for the purchased equipment of a Solstice SRT 11 Tilling Machine 8. Subscription Services Agreement for Accela SaaS Migration Services and multi-year subscription for the Not-to-Exceed amount of $734,905.00 9. Fiscal Year 2025 Market Labor Fee Contract Amendment 10. Fiscal Year 2025 Recycling Processing Fee Contract Amendment 11. Resolution 24-2475: A Resolution Adopting the Fiscal Year 2025 Rate Schedule of Solid Waste Collection and Disposal Services; Authorizing the Finance Department to Collect Such Fees; and Providing an Effective Date 12. Resolution No. 24-2476: A Resolution of the City Council of the City of Meridian Reappointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date 13. Resolution No. 24-2477: A Resolution of the City Council of the City of Meridian Reappointing Stephanie Hansen to Seat 4, John Nesmith Meridian City Council Work Session September 24,2024 Page 3 of 13 to Seat 5, and Spencer Martin to Seat 6 of the Meridian Impact Fee Advisory Committee; and Providing an Effective Date 14. Resolution No. 24-2478: A Resolution Establishing the Reappointment of Mark Nelson to Seat 2 of the Meridian Solid Waste Advisory Commission; and Providing an Effective Date 15. City of Meridian Financial Report -August 2024 Cavener: Great. Next is the Consent Agenda. Strader: Mr. Council President? Cavener: Vice-President Strader. Strader: I move that we approve the Consent Agenda. For the Council President to sign and Clerk to attest. Overton: Second. Cavener: Moved and seconded. Any discussion? All in favor say aye. Any opposed? All ayes and our Consent Agenda is adopted. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] DEPARTMENT / COMMISSION REPORTS [Action Item] 16. City of Meridian 2024 Citizen Survey Results Cavener: We will move to our Department/Commission Reports, No. 16. City of Meridian 2024 Citizen -- Citizen Survey Results. I assume we are turning this over to Mr. Miles. Miles: Good afternoon, Council, Council President Cavener. We have got Jason Morado with ETC who is the consultant who has done our citizen survey, resident survey for the last -- I feel like it's four or five cycles. He will be up to present the results, have a conversation with you all and, then, if there is additional questions that he can't answer we can engage if that's your desire. So, we will turn it over to Jason. Cavener: Good afternoon, Jason. Real nice to have you here. It's good to see you here every couple years. Looking forward to hearing your presentation. We will turn it over to you. The time is yours. Morado: Yep. Absolutely. Thanks. It's great to be here again in the City of Meridian. My name is Jason Morado. I'm the director of community research at ETC Institute and we Meridian City Council Work Session September 24,2024 Page 4 of 13 are a marketing research firm that specializes in conducting community surveys for local governments and this past summer we just finished for the fifth time conducting a resident survey for the City of Meridian. So, today I'm going to walk through the key findings from the survey. So, just a little background about ETC Institute. We are based in the Kansas City area, but we are a national leader in providing market research for local governments. We have been doing this type of work for over 40 years and in the last ten years alone we have conducted surveys in more than a thousand communities across the country. So, this is really the type of work that we specialize in. This is just an overview of what will go through today. I will go over the purpose and methodology of the survey, walk through the key findings, kind of summarize our main takeaways from the survey and, then, if there are any questions I will be happy to answer them. So, there are several reasons to conduct a survey like this. One is to get an objective assessment of how satisfied residents are with major city services and to determine what residents feel are the top priorities for the city. We are also able to measure trends from your previous surveys. Most of these questions are the same ones we have asked in previous years, that way we can measure trends over time, but each time we do tweak a few questions as well and, then, we are also able to compare your results with other communities across the country. So, this survey I mentioned was the fifth survey that we have conducted for the City of Meridian. The first one was back in 2014 and, then, the most recent one was just two years ago in 2022. The survey was administered by a combination of mail and online to randomly selected residents throughout the city and that mail-online combination is our standard methodology for these types of surveys. We had a very good response to this survey. We ended up with 616 completed surveys and our goal is to receive at least 500. So, we are more than a hundred surveys above our goal and the results of these 616 surveys at the 95 percent level of confidence has a margin of error plus or minus 3.9 percent. Essentially that means that if we conducted the survey the same way a hundred times, 95 times the results would be plus or minus 3.9 percent from what we are reporting. So, even for a statistically valid survey the results are never perfect, but the margin of error is small. So, here we have a map of the city. The red dots are households that completed a survey, so we had a good distribution throughout the city and as we were administering the survey we made sure that the demographics of survey respondents reflect the actual population of the city. So, here is our main takeaways from the survey. We found that residents have a very positive perception of the City of Meridian. Eighty-eight percent of respondents gave positive ratings to Meridian as a place to live and 87 percent gave very positive ratings to Meridian as a place to raise a family. You will see in a little bit when we compare your results to other communities that those results are much much higher than both the regionally and national average. Overall the satisfaction ratings this year are similar to your last survey in 2022 and that's a good thing for a couple of reasons. One is that the results in 2022 were very high. They were some of the very highest anywhere in the country and, then, also most cities that we have surveyed over the past couple of years have had an overall decrease in satisfaction. So, the fact that your ratings are similar to last time is going against the trend of what we have seen in a good way. We also found once again just like previous years that satisfaction with city services is much higher in Meridian than other cities. You rated above the U.S. average in 32 out of the 33 areas that we compared. We will look at this in more detail in a little bit, but there were a couple of items I wanted to point out. One is Meridian City Council Work Session September 24,2024 Page 5 of 13 that satisfaction with the overall quality of city services is 26 percentage points above the U.S. average and that's probably the most important question in the survey, because there we were asking residents to take into account all services that you are providing and, then, one area where you rated the farthest above the U.S. average is customer service provided by city employees where you are 45 percentage points above the U.S. average. And, then, the top overall priorities were roads, traffic and transportation, growth and development, education and schools, and public safety. These were the same priorities as last time, with the exception of public safety. We didn't ask that question -- didn't ask that question last time, so we added that this year and that was one of the top four priorities, along with roads, growth and schools, which have for years been the top priorities. So, we found that overall residents have a very positive perception of the city. This was the very first question on the survey and here we are asking residents to write their perceptions of the city in a number of different ways. These questions were asked on an 11 point scale. The dark blue are ratings of nine or ten, so those are the most positive ratings. The light blue are ratings of seven or eight, so those are very positive as well. The gray are ratings of four and six on the 11 point scale, so not bad ratings, but kind of average, kind of in the middle. And, then, the pink are those who gave ratings of three or below. So, overall the positive ratings far outweigh the negative. If you look at the top of this chart almost all respondents gave very high ratings to Meridian as a place to live and as a place to raise a family. So, here we asked about the quality of life in Meridian in a number of different ways and you can see very very few residents gave negative ratings for any of these four categories. So, they all had very very positive ratings and this includes customer service provided by city employees, the overall quality of life in the city, the overall quality of services that are provided by the city and, then, how residents view Meridian as an ideal place to live. So, very very positive ratings in all of those categories. So, here we asked residents to rate major categories of city services. So, here we are asking residents to rate these areas really at more of the big picture departmental level and, then, later on in the survey we asked about some more specific areas within some of these categories. So, you can see once again the positive ratings far outweigh the negative. The lowest rated area was planning and zoning services, but even for that you had 40 percent of positive ratings compared to 33 percent negative. So, still more positive than negative even for the lowest rated area. If you look at the top of this chart you can see the highest rate areas are fire and rescue, parks, garbage and trash pickup, the police department, sewer and water services. So, we also found that satisfaction with the overall quality of city services is high in all areas of the city. So, here again we have a map of the city and we broke the results out here by census block group. So, these are very small areas and this tells us of residents in different parts of the city rate services differently, there are different perceptions of the city. This map is for the overall quality of city services. You can see the entire map is blue and there is one area even that's dark blue, which is the highest possible rating. So, anytime a map is completely blue like this it means you are doing an excellent job providing services equally throughout all parts of the city. Sometimes what happens is even if the results are very positive overall once you start breaking into these smaller areas you might see some pockets where residents aren't satisfied or don't feel like they are getting as good of services as people in other parts of the city. So, this is always a very positive sign when the entire map is blue. This map is for the overall quality of customer service. Not only Meridian City Council Work Session September 24,2024 Page 6 of 13 is the entire map blue, but a lot of it is dark blue, which, again, is the highest possible rating. So, this tells us that residents in all parts of the city feel like they are getting excellent customer service from city employees. This shows how residents feel about Meridian as a place to live and, again, the entire map is blue, which quite a bit being in the dark blue, so residents throughout the city gave very high ratings to Meridian as a place to live and, then, the same thing for how residents feel about Meridian as a place to raise family. Once again entirely blue and most of this map is actually dark blue. So, I mentioned earlier that satisfaction with city services is much higher in Meridian than other communities. You are rated above the U.S. average in 32 out of the 33 areas that were compared. The only area that rated lower was public transportation and of those 32 areas where you rate higher there are 29 areas where you rated significantly above the U.S. average. So, in other words, five percent or more above the U.S. average. So, as we go through these next few slides the dark blue are -- are positive ratings from Meridian residents. The gray bar are the positive ratings for residents from all across the country and, then, the light blue are the positive ratings for residents in the northwest region, which includes the state of Ohio, as well as some surrounding states. And this data is based on a national survey that ETC Institute conducts every one to two years with about 10,000 randomly selected residents from all across the country. This first chart is for perceptions of the city. You can see you rate far above the regional and national average in all four of these areas. If you look at that top row 88 percent of respondents gave positive ratings to Meridian as a place to live and you can see the regional and national average are just under 50 percent. So, you are almost 40 percentage points above the U.S. average as a place to live and, then, you rate 26 percentage points above the U.S. average as a place to raise a family, even farther than that above the regional average. So, here we asked about the quality of life in a couple of different ways. These are two of the most important questions on the survey and you can see your ratings are far above other communities in both of these. Eighty-four percent of respondents gave positive ratings to customer service provided by city employees and you can see the regional and national average are both below 40 percent. So, you are more than double regional and national average. And, then, as I mentioned earlier, probably the most important question on the survey is the overall quality of city services and you can see that you are 26 percentage points above the U.S. average, more than 30 percentage points above the regional average. Here are comparisons for major categories of city services. You can see you are far above other communities in all seven of these areas. This includes garbage and trash pickup, sewer and water services, recycling, code enforcement, communications and traffic enforcement. Traffic enforcement doesn't rate quite as far above the U.S. average as the other areas, but you are still ten percentage points above both the regional and national average. So, still significantly higher. This table focuses on public safety services. You can see you are significantly above the U.S. and -- U.S. and regional average in most of these categories. This includes the overall quality of the fire department. If you look at the fifth row down 92 percent of residents overall feel safe in the city. You can see the national average is only 66 percent, regional average only 60 percent. If you look at the road below that 91 percent of respondents give positive ratings to the overall quality of local police protection, which you can see the regional and national average are just barely above 50 percent. If you look at the bottom row when it comes to visibility of police in neighborhoods, your ratings aren't quite as far Meridian City Council Work Session September 24,2024 Page 7 of 13 above -- ahead of other communities in that area, but you are still a little above both the regional and national average. And, then, when it comes to communication, all three areas rated significantly higher than both the regional and national average. So, now we will look at the trends. Overall the satisfaction ratings this year were similar to 2022. This chart is for major categories of city services. The gray bar are the positive ratings for the last survey in 2022. The blue bar are the positive ratings for this survey. So, you can see the ratings are very very similar. A few areas the satisfaction increased a little bit. A few areas went down a little. But, really, there weren't any significant -- significant changes. And this is a good sign, because these ratings are some of the highest in the country. Now, for the entire survey here are the areas that had among the biggest increases and decreases in satisfaction since 2022. The biggest increases were the quality of housing and the variety of options that exist. How well the city is managing growth. The number of special events and festivals and, then, how well the city is ensuring public safety. The biggest decreases since your last survey were speeding on major roads. Speeding on neighborhood roads also had a decrease in satisfaction. The quality of adult sports programs and events, excessive motor vehicle sound and the quality of information about city programs and services. So, now we will look at the top priorities. Here we asked respondents from this list of items which three of these priorities should receive the most emphasis from city leaders over the next three years. So, you can see the top priority is roads, traffic and transportation. Seventy percent of respondents selected that as one of their top three priorities. If you look at the blue bar that shows the percent of respondents who picked it as their first choice as the number one priority. So, you can see that about 40 percent of respondents picked roads, traffic and transportation as their top priority. Here the top priorities are growth and development, education and schools and public safety. So, this table is something we call the important satisfaction rating. This analysis is based on two different types of data. First we asked residents how satisfied they are with services and as a follow-up question we asked which services are the most important for the city to emphasize over the next couple of years. So, the idea behind this is that those services that have a combination of low satisfaction ratings, but at the same time are rated as the most important, should be the top overall priorities to focus on. So, the top priority is planning and zoning services, second is traffic enforcement and third is the police department and law enforcement. Now, we saw that satisfaction is very very high with the police department, but it's still an area that residents feel is important to focus on. This was a new question on this year's survey. We asked residents to rate their priority for different updates to the strategic plan. You can see the top priority is responsible growth, followed by transportation and infrastructure and, then, public health and safety. And, then, here we ask which of these transportation improvements residents feel should receive the most emphasis from city leaders over the next couple of years. You can see the top priority is roadway widening. We look at the blue bar, almost 60 percent of respondents picked that as their top choice. And, then, the second highest priority is intersections. Those are really by a pretty wide margin the top two. Here we ask respondents if a levy were placed on the ballot requesting funding for additional public safety services, for new police officers and firefighters, how much additional would you be willing to pay each year for a property tax levy to fund one or all of these projects? So, if you look at the darkest red piece of the pie, 18 percent of respondents said zero, they are not willing to pay anything. But that means that 82 percent of respondents are willing Meridian City Council Work Session September 24,2024 Page 8 of 13 to pay at least some amount and, then, you can just see the pieces of the pie show the distribution. For the light pink those are respondents who would be willing to pay an additional ten to 25 dollars a year and if you look at the blue kind of hashed pie with the ten percent, those are respondents who would be willing to pay a hundred to two hundred dollars additional per year. Then everything else is somewhere in between. And here we ask respondents if the city were to implement a citywide single family residential curbside compost cart program what is the maximum additional cost you would be willing to pay per month? So, if you look at that dark red piece 27 percent say not willing to pay anything, which means over 70 percent of respondents are willing to pay some amount. And, again, the pieces of the pie show that distribution of the amounts. So, just a quick recap. We saw the residents once again have a very positive perception of the city. There is a lot of examples of that in the report, but what really stood out were the high ratings for Meridian as a place to live and as a place to raise a family. You saw those were some of the highest ratings anywhere in the country. Overall the satisfaction ratings are similar to 2022, which overall is a good sign. Once again satisfaction with city services is much higher in Meridian than other cities. We saw there is a lot of examples of that, but a couple of the areas that really stood out were the overall quality of city services and, then, customer service provided by city employees and, then, the top overall priorities, roads traffic and transportation, growth and development, education and schools and public safety. That's everything that I had. Once again just like previous years really very very positive results overall. So, with that if anyone has any questions I would be happy to answer them. Cavener: Great. Thank you. Council, any questions? Taylor: Mr. President? Cavener: Council Member Taylor. Taylor: A couple of quick questions. I have three questions. If you don't mind I will just ask them -- Cavener: Go take them in rapid order, sir. Taylor: All right. Jason, thank you for the presentation. Really appreciate it. It was really fascinating. I enjoyed going through it and I'm kind of going through the crosstabs just to see if there is some more granular -- granular detail I can summon from it. But I have a couple of questions. My first is can you walk me through why we would ask questions about education considering we don't have any direct role -- our role in that is sort of complementary to other entities that have a role in education, but why would we ask a question about that when we don't have a direct role in that? Morado: That's asked in a lot of surveys. Even though it's something you don't have a direct role in, just to get general perceptions that residents have and, then, a lot of times those results are shared with, you know, the appropriate people. Meridian City Council Work Session September 24,2024 Page 9 of 13 Miles: Councilman Taylor, additionally we have asked that traditionally for the last six cycles back to 2014. So, I think it's always been a recognition that there are things the city doesn't do that the city has an impact on and that we also have a partnership with various agencies. So, that's the reason we have asked that question historically along with the roads and the transportation and library services, et cetera. Taylor: Okay. Next question I have is about trends. I was really curious on the trend that you said was increasing in a favorable way, which was managing growth wisely. I wouldn't have predicted that considering the comments we get. So, did you in -- in how you asked the questions and maybe the more granular data and the crosstabs can inform us -- can you identify maybe why that's increasing, because I would not have assumed that. Morado: Yeah. Yeah. In the comments you are right, there are a lot of comments about experience with growth. Now, the ratings still are not -- they are still fairly low overall. This year 36 percent of respondents gave positive ratings to how well the city is managing growth, 37 percent negative ratings. So, there is still definitely some concern. But two years ago only 30 percent of respondents gave positive ratings to how well the city is managing growth. So certainly still room for improvement, but it has improved compared to a couple of years ago. Taylor: Okay. And, then, my last question again on trends and I'm -- I'm looking at a slide that you -- in the --what was sent to us that was not in your presentation here, but a trend on the level of police presence in your neighborhoods whether it was sufficient. In 2020 63 percent said it was. In 2024 only 47 percent said that. So, that was a trend going in the wrong direction from what we would like to see and I'm curious could you decipher from the responses why they felt such -- you know, not a full 20 points, but where -- you know, 16, 17 points, why was there a decrease and could you tell that from the survey response? Morado: There were some comments about in the -- in the open-ended comments. Some of it seemed traffic related. Some of it did seem more about just seeing police around, just having general presence. So, I would say a combination of those things. You know, the -- those maps -- I showed a couple of examples of maps. We created ones like that for every question on the survey, so that might show up. There were differences in different parts of the city. But there -- yeah, there were some open-ended comments about that. Taylor: Okay. Thank you. Cavener: Mr. Miles, you had a -- Miles: Council President, Councilman Taylor, I think to follow up on that general theme, right, the -- the survey is a very good representation across the city. It's got good results. We don't typically and historically have not just said, great, let's put it on a shelf and be proud of ourselves and pat ourselves on the back. We look for those areas of opportunity and I think that's -- the Mayor's already been talking with the chief about that result specifically, along with the traffic enforcement and what more needs to be done. So, Meridian City Council Work Session September 24,2024 Page 10 of 13 think there is more analysis of looking into those specific items. Traffic enforcement, we have got some ideas around the planning and zoning services as well. In looking at those more closely and coming up with what is going to be our action plan to improve them. Cavener: Thank you, Mr. Miles. Council, any other questions? Strader: Council President? Cavener: Council Woman Strader. Strader: Just a comment. Just we -- I know-- I speak for all of us, but we really appreciate all our city employees and, obviously, they are some of the best at what they do across the whole country to get results like this. It's just phenomenal. We are so proud of all of you and -- and appreciate your hard work. Whitlock: Mr. President? Cavener: Council Member Whitlock. Whitlock: Kind of continuing the theme along trends, I think you opened your comments about how most cities across the country are seeing a decrease in satisfaction. In Meridian they are seeing an increase. In thinking long term, do we want that word out? And that decrease nationally I mean is -- is that a steady decrease over time or is that just something that you have seen in the last couple of years? Morado: It's especially been the last two to three years. I don't -- I think there is a lot of different reasons for it. I don't think there is any one thing. But it's been kind of across the board over the last two to three years really, so -- Cavener- Council, any other questions? Jason, thanks for being here. I do have a couple quick questions. You know, one of the things that I appreciate is, you know, we are looking at this very granularly right from a very localized level. You have the opportunity to really look at this from a 30,000 foot view as you compare with other cities. Two questions. One, what are the questions other cities are asking that we are not that you think we should be thinking about? And, two, as you review the totality of the respondents was there any one area or topic that made -- stood out to you, good, bad or indifferent that someone is an expert was maybe taken aback by? Morado: I think your survey is very comprehensive. You cover most of the categories we ask in other cities. You know, there is only so long the survey can be, so if you add something new we would have to take something out. So, then, that would affect, you know, the trends. But it's definitely a comprehensive survey. So, maybe little things here or there that are asked in other cities but not here, but nothing significant. As far as comparisons to other cities, the things that really stood out were a couple of things I pointed out. The customer service from city employees. That's one of the areas where you rated that farthest with the national average and, then, that overall quality of city services, that's really important, because there we are really kind of asking residents to Meridian City Council Work Session September 24,2024 Page 11 of 13 give an overall perception of the city. Some of the lower rated areas like traffic like -- growth, traffic, that's common for fast growing cities. So, even though it rated lower here it's not really a surprise compared to other cities that are growing fast as well. Cavener: Okay. Thank you. Mr. Miles, I have got a couple of questions for you, if you are -- if you are interested and willing. Miles: Happy to. Cavener: So, Council, I think for all of us before this survey was delivered there were some things that we knew were going to be in there. To Council Member Strader's point, we knew that our employees were going to be appreciated and loved and valued. They are the best part of -- of Meridian. We also knew there would frustration, challenges with the impacts related to growth and so, Dave, you had indicated, hey, this doesn't sit on the shelf. We recognize that the Mayor's office often operationalizes this and I guess maybe my ask would be is I think it would be important maybe quarterly for you or Vince, Jake, to give us an update about how the Mayor's office -- how we are operational izing the feedback of the results. Is it greater emphasis on traffic safety? Is it greater public outreach coming from our planning and zoning services? Is it recommendations for we as Council to be thinking about how we can better educate the public? We recognize it doesn't sit on the shelf for you and your team, but it is not something that typically the Council is kept informed about what activity is occurring in response to that. So, I think that would be an ask. And, then, my question for you is -- similar question I asked for Jason. You have been doing this for a long time. You have reviewed these surveys in various roles within the city. Was there anything that stood out for you and the Mayor that you have said, hey, we have got to really focus on this or let's also make sure we are celebrating this as well? Miles: Well, yeah, thanks, Councilman Cavener. I think to the point, right, we have already talked about planning and zoning services, traffic enforcement. We have got some thoughts around those. I know the chief's talked with the Mayor. They will have further conversations. We will come up with what does that mean action oriented. You know the oddities that stand out. I will say planning and zoning services, I think that question as a whole needs to really be looked at, because two years ago we -- same results. We had some town hall meetings, we had some open workshop discussions and it really came down to -- is it the planning and zoning service? No, it's not the permitting, it's not the planners in the office, it's people don't like growth and so, therefore, they feel like planning and zoning is bad and so, honestly, that stands out to me as a continued conundrum and how do we address that, both in servicing and ensuring that we are delivering great service, which I believe our staff are, but also is the question still relevant and how do we filter through that to make sure we are getting to the right crux of the question and not leaving an unknown sort of out to hang -- hang dry. So, that one stood out to me. Again, the employees appreciate your words, Council Woman Strader. They do a great job. I have never been in an organization that -- around a bunch of people that care so much. I think Meridian is very fortunate for that. Meridian City Council Work Session September 24,2024 Page 12 of 13 Cavener: Great. Council, any other questions? So, I think maybe some next steps. If I remember, Mr. Miles, you are trying to work to kind of give us some breakdowns via district. I think that's beneficial. I don't know if we have the ability to do this. You know, one of the things that I'm always interested in is finding out what people -- based on how long they have lived here and I don't know if we have the ability to break down here is scoring based on folks who lived here five years, ten years, 20 years and kind of breaking that down, just an extra step deeper. Again, right, circumstantially I feel folks that have lived in Meridian for ten years or longer really love our community and value what it is. Certainly frustration with growth. All of us have lived here for a long time. We share those frustrations, but what we often see -- at least I hear a different feedback from people who have lived here five years or less or ten years or less. So, being able to as -- we are being asked potentially make policy decisions in response to some of this feedback, getting a good understanding as to how those perspectives are formed by the amount of time they have lived here would also be helpful to me. Miles: We are happy to do that and I know you guys have provided that in the past and if it's not already provided we can get that for you. Cavener: Anything else? All right. Jason, David, thank you. Appreciate it. EXECUTIVE SESSION [ACTION ITEM] per Idaho Code section 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and 74-206(1)(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. Cavener: Let's move on to Item 17. Do I have a motion? Strader: Council President Cavener, move that we go into executive session per Idaho Code 74-2061(1)(d) and (f). Overton: Second. Cavener: Moved and seconded. Any discussion? If not, Mr. Clerk, please, call the roll. Roll Call: Cavener, yea; Little Roberts, yea; Taylor, yea; Overton, yea; Strader, yea; Whitlock, yea. Cavener: All ayes. Motion passes. We are now in Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:06 p.m. to 5:55 p.m.) Cavener: Council, do you have a motion to come out of Executive Session? Meridian City Council Work Session September 24,2024 Page 13 of 13 Strader: I move that we come out of Executive Session. Overton: Second. Cavener: All in favor say aye. We are out of Executive Session. MOTION CARRIED: ALLAYES. Strader: I move that we adjourn the meeting. Cavener: Moved to adjourn the meeting. Any discussion? All in favor? And we are adjourned. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:06 p.m. to 5:55 p.m.) MEETING ADJOURNED AT 5:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Vanguard Village No. 1 (FP-2024-0012) by Ball Ventures Ahlquist, generally located a 1/4 mile west of S. Ten Mile Rd. on the north side of 1-84 STAFF REPORT C� w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT A H O DATE: 9/24/2024 Legend C0 TO: City Council Project Location - - FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: FP-2024-0012;A-2024-0088 --------- Vanguard Village No. 1 OF (aka Meridian 118) PROPERTY LOCATION: Generally located a 1/4 mile west of S. Ten Mile Rd. on the north side of I-84, in the south 1/2 of Section 15, T.3N., . a R.l W. I. PROJECT DESCRIPTION Final plat(FP) consisting of seven (7)building lots and one (1) common lot on 75-acres of land in the M-E, H-E and C-C zoning districts for Vanguard Village No. 1. An application for approval of private streets (PS)within the development is also proposed. II. APPLICANT INFORMATION A. Applicant Elizabeth Allen,Ball Ventures Ahlquist— 1144 S. Silverstone Way, Ste. 510,Meridian, ID 83642 B. Owner: Ten Mile West Commercial,LLC— 1144 S. Silverstone Way, Ste. 500,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS The preliminary plat(H-2021-0081)for the subject property included a total of eight(8)building lots and six(6) common lots on I I5.26-acres of land—six(6) of the building lots were depicted on the subject 75-acre property and two(2)were depicted on the northern 40-acre portion of the property. Public streets were proposed to be constructed within the subdivision as depicted on the preliminary plat. The proposed final plat depicts seven(7)building lots on the southern 75-acres,which is one (1) fewer than shown on the preliminary plat for the overall property. Because the northern portion of the Page 1 subdivision is under different ownership, Staff did verify with the owner's representative that they're amenable to the Applicant using one(1) of the building lots approved with the preliminary plat on their property as they intend to submit a new updated preliminary plat for that property in the future. Three(3)public streets were proposed with the preliminary plat on this portion of the property(i.e. S. Umbria Hills Way/W.Navigator Dr.,Vantage Point Way and Vanguard Trail). Only one(1)public street(i.e. S. Umbria Hills Way/W.Navigator Dr.)is proposed with the final plat;the other two streets are now proposed to be private. West Grand Mogul Dr.,an east/west collector street depicted on the preliminary plat along the northern boundary of this phase is being constructed and dedicated via deed to ACHD outside of the platting process;therefore, it's not included in the proposed final plat. A private street application was submitted for S. La Vista Ln., a north/south street that connects to W. Grand Mogul Dr. In order for the proposed final plat to be consistent with the approved preliminary plat, an east/west street is required between S.Umbria Hills Way and S. La Vista Ln. as depicted on the preliminary plat. Accordingly, Staff is recommending this street is included in the private street application and additional documents are submitted as required for approval of such private street. Because the number of building lots haven't increased,the street layout approved with the preliminary plat will be provided, and the proposed plat complies with the phasing plan approved with the amended development agreement(H-2023-0072), Staff deems the final plat in substantial compliance with the approved preliminary plat as required by UDC I I-6B-3C.2. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat and private streets with the conditions of approval in Section VI and in accord with the Findings included in Section VII below. Page 2 V. EXHIBITS A. Preliminary Plat(dated: 11/17/21) � �iMiwwvRATFOR VANGUARD VILLAGE SUBDIVISION �rOFNE-o m UNW, ✓ 8 ! 3 mow, urrraa.i..a,wu. - i' 'fie -71— SITE DATA a NOTES 0 OR - Q � - � Y q�Vg+9�ayi� q a. -gyp � ,. 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Landscape Plan(dated: 8/30/24) 3 �.® '-� FINAL PLAT UWOSGHPE PLANS FOR: _ VANGUARD VILLAGE SUBDNISION 3 � a wit z C9 y 0 No > U s CD 3 U' 3 Q J ... L0.00 ZZ --------- — _ \\\\ ONS LU O b Page 7 F—RE MITIr TIQN—Es EUU W.GRAND MOGUL WAY S- F 7\1 —W All WILLIAMS PIPELINE EASEMENT 0 S.LA VISTA LANE- 1.11.07-L1.08 SHEETS 1-1.09-L7.17 SHEETS z S.UMBRIA HILLS WAY- SHEETS 1-1.12-1-1.13 (D 0 < z Sl- 1-84 PATHW AY - SHEETS Ll I I L.1.15 Page 8 i 5 a C ± � Q m 0- Zw o � � 7 w z � a_ — Q LLIN j 0 (, o z a - o m= - 5 - - mo Qc s ®� 8 co Q 2 d C, ® � gz g < °o 0o z z g ®v L7.D4 Page 9 �F 8' � Q A A ma ------------ AW ® \cgs o > roc -....�16 Qram ncecvaw•°riexc�m. " � 8 � Q 7 a O�"s s"sussr<M.ss,susa �, � cai aw N � z z � 3 of o o Z P L10--------------------------------------------------- 0 ---------------------------------------------------- I -------------------- yw ` Q e 77 6 Q Ol s Q a.-. m�.. 0 O d ® agg N ; s 7 � � z �a 0 — L7.06 Page 10 I -- 111T I - - s — I m -I I I • © \ �44 LL o W a age a o 5 < L1.07 9 € a� J <��� - _ W - X• rn�x�au��ccnwsaff.w•� (D C) .ate ® r�J a C i`v�i 5 �n • cumn � � � Q.uxuruEm.rn. WQ a � U a � m O J Z Q m [il I j I- - � e ' IPEE PIANNNG lNTHIN BIGSWAIE L1.08 Page 11 -0 i a \ — — — _ \ 3� � \ cmc mwrnxw.c uurvrurE a 4 6 \ y-I o � \ - nwreRv�scneougE � m � SYM— DEsc — a Lu \ R NBC VERB Q W° w J � ° 5+� � rmuewrrtaas e � J m L1.09 0 1 \ o o il ®o e L1.10 Page 12 ............. ca 0, wl --------- Me I Q- od it < 00 V) 0 En < LLI ijo I- I---- I— F I. L1.12 Page 13 i +I G m f?" m Z L1.13 0. o ....,. ....,. sty E3 Z Y - _ Z m 00 a Z gs o - sl = � � 4 za ® z „ � p • Li ill Page 14 v ous 4w u IsA'I rc m e e l4m 9% o 0 a Ear pff o � w O a Z 4 I a L1.15 Page 15 D. Private Street Detail for S. La Vista Ln. d anaav ),VM VISIA VI F /� / 2i0�S�JNIMtl2i0 NOI1�f12i1SN0� a; i && Yj55 � d6 @ng 3�LL gy3g���[ 3(€E �3 4g q o pQ$o Wa� �o ¢ ®uCGd`ua4 zYrtE€e Rm RSe � Cs; W yea } � gggg �g 8 I �by3S3de� W3 RIBp2 No > O 3me ME CO e 1 pit 0 f I 1 I 11 _ ua� n V SSS 6 az 5$ O w r� Wd � Fed u o ❑�NO i d� ' � � � � a RS g W @ E R $ A @ i g $�� m 1 \ 1 Page 16 E. Street Section (2-Lane Commercial Street)—Not Approved H N 7 U A U ff 3 W � O U W Z J r N � J IL 4i of � F g , 6 Wi U K 7 7 3 Page 17 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(Vanguard Village MDA,RZ,PP, CUP H-2021-0081, DA Inst. #2022- 049799; H-2023-0072 (amended DA Inst. #2024-050341); TED-2024-0001). 2. The applicant shall obtain the City Engineer's signature on the subject final plat on or before May 3, 2026, or apply for a Council level time extension, in accord with UDC 11- 613-7. 3. Prior to submittal for the City Engineer's signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Ardurra, stamped on 7/25/24 by Rob O'Malley, included in Exhibit B shall be revised as follows: a. Revise the boundary of the La Vista Way Sewer and Water Easement on Lots 1 and 4,Block 1 per ESMT-2024-0080; include the recorded instrument number(i.e. #2024-046602)of he easement in Note#9. b. Note#7: Change"Meridian 118"to"Vanguard Village"; delete the extra#7; include a statement that an encroachment permit shall be required for any improvements proposed within the Williams pipeline easement. c. Note#10: Include the recorded instrument number of the NMID easement. d. Note#12: Revise to include Lot 4 as being subject to the easements noted. e. Include the CP&F recorded instrument numbers graphically depicted on Sheet 1 of the plat. f. Revise notes#8, 11 and 12 to state landscaping within street buffers shall be maintained by the property owner or business owner's association, as applicable. g. Depict the east/west private street required between S.La Vista Ln. and S.Umbria Hills Way/W.Navigator Dr. in a perpetual ingress/egress easement. The easement width shall be wide enough to accommodate a travel lane width of 26 feet in accord with UDC 11-3174B.2b and 9-foot wide parallel parking on both sides of the street. h. Widen the north/south perpetual ingress/egress easement for S. La Vista Ln, a private street,to accommodate a travel lane width of 26-feet in accord with UDC 11-3F- 413.2b and 9-foot wide parallel parking on both sides of the street. i. Include a new note(or modify existing note#9) stating that all ingress/egress easements for private streets provide access to all properties served by such private streets. j. Depict the location of the Watkins Lateral easement if it lies on this site. 5. The landscape plan prepared by Ardurra, dated 8/30/24 included in Exhibit C, shall be revised as follows: a. Depict the cast/west private street with a minimum 10-foot wide street buffer along both sides between S. La Vista Ln. and S. Umbria Hills Way/W.Navigator Dr., landscaped in accord with the standards listed in UDC 11-3B-7C; include Page 18 calculations in the Landscape Calculations table demonstrating compliance with the standards listed in UDC 11-3B-7C. b. Depict an additional minimum 5-foot wide area outside of the easement along W. Grand Mogul Way to accommodate the required street buffer landscaping as set forth in UDC 11-313-7C.lb if the buffer is encompassed by an easement that prohibits trees; 19 additional trees shall be depicted in this area. c. Depict an additional minimum 5-foot wide area outside of the easement along the east side of S. La Vista Ln.to accommodate the required street buffer landscaping as set forth in UDC 11-313-7C.1b.2 if the buffer is encompassed by an easement that prohibits trees;two(2) additional trees shall be depicted in this area. d. Correct the width of the street buffer for S.Umbria Hills Way/W.Navigator Dr. in the Landscape Calculations table;the width should be 20-feet on the east and west sides as it's a collector street. e. Depict a variety of trees, shrubs, lawn or other vegetative ground cover in all street buffers as set forth in UDC 11-313-7C.3a. Lawn and other grasses requiring regular mowing shall comprise no more than sixty-five(65)percent of the vegetated coverage of a landscape buffer as set forth in UDC 11-3B-7C.3e. This maximum area excludes landscaped parkway with trees.All other vegetated coverage shall be mulched and treated as planting area for shrubs or other vegetative cover. f. Correct the tree mitigation note on Sheet L0.00 to read that the proposed mitigation trees totaling 462.5 caliper inches will all be provided within the boundary of the plat. Landscape plans submitted with Certificate of Zoning Compliance applications for development within this site shall depict these mitigation trees in addition to required trees. The majority of these trees will need to be installed within developed parcels at the time of construction because they won't all fit within the common lots or street buffers. Proposed locations are depicted on the plan;final location may need to be adjusted slighting during construction documents based on the future development plan for each lot. g. Depict dedicated crosswalks at the intersection with all streets with changes in color, markings,materials,texture and/or surface to distinguish them from the surrounding pavement as set forth in the TMISAP as allowed by ACHD_(see pg. 3-28, Crosswalks). h. Depict minimum 6-foot wide detached sidewalks along all streets in accord with the street sections(i.e. C and D)in the TMISAP, except for where multi-use pathways are required(i.e. along Grand Mogul and 1-84). i. Depict a berm in the street buffer along 1-84 in accord with the TMISAP for street buffers along transportation corridors(3.07.01 C); depict contours and/or include a note with the slope ratio of the berm. 6. Streetlights shall be required along S. Umbria Hills Way/W.Navigator Dr. and W. Grand Mogul Dr. in the tree lawn area at a pedestrian scale (see pg. 3-20, 3-22, 3-23) per preliminary plat condition#2.2d. 7. All streets shall be constructed as complete streets as defined in the TMISAP(see pg. 3-19 & 3-20). The following lists features that should be considered as a starting pint for each street: sidewalks, bike lanes, wide shoulders, crosswalks, refuge medians, bus pullouts, special bus lanes, raised crosswalks, audible pedestrian signals, sidewalk bulb-outs, street Page 19 furnishings, on-street parking. Features demonstrating compliance with this requirement shall be depicted on the plans. 8. Future development of the proposed lots is required to comply with the dimensional standards of the applicable zoning district in UDC Table 11-2B-3. 9. A 14-foot wide public use easement for the multi-use pathways within this site (i.e. along Vanguard, I-84 and the Williams Pipeline) shall be submitted to the Planning Division prior to submittal for City Engineer signature on the final plat(s). 10. The private streets constructed within this subdivision shall comply with the standards listed in UDC 11-3F-4. Note: On-street parallel parking is allowed without approval of alternative compliance. 11. The private streets within this development shall be constructed within an easement wide enough to accommodate a travel lane width of 26-feet in accord with UDC 11-3F-413.2b, 9-foot wide parallel parking on both sides of the street and bulb-outs. A revised street section shall be submitted for S. La Vista Ln. and for the east/west private street required between La Vista and S. Umbria Hills Way/W. Navigator Dr. that demonstrates compliance with this requirement. 12. The private streets shall be constructed in accord with the roadway and storm drainage standards of the transportation authority or as approved by the City of Meridian based on plans submitted by a certified engineer as set forth in UDC 11-3F-4B.2a 13. A final street name approval letter shall be submitted for the east/west 2-lane commercial private street between S. La Vista Ln. and S. Umbria Hills Way/W.Navigator Dr. 14. A revised maintenance agreement shall be submitted that includes the east/west private street required between S. La Vista Ln. and S.Umbrian Hills Way/W.Navigator Dr. 15. All waterways on this site shall be piped as set forth in UDC 11-3A-6B unless otherwise waived by City Council. 16. Public art in a high quality of design shall be provided in shared spaces and incorporated into the design of streetscapes as set forth in the TMISAP(see pg. 3-47),as required by the development agreement. The Applicant shall submit a plan that depicts general locations of public art along with examples of the art proposed. Note: If a portion of the subject property is included in a subsequent plat, the public art planned in that portion may be provided with that plat. 17. Per requirement of the development agreement, an encroachment permit shall be required for any improvements proposed within the Williams pipeline easement. A copy of the executed encroachment agreement shall be submitted to the City prior to issuance of any Certificate of Zoning Compliance for this site. 18. All existing structures on the site shall be removed prior to City Engineer signature on the final plat. 19. The Applicant may submit a Design Review, Certificate of Zoning Compliance, and building permit application(s)prior to recordation of the final plat(s)for the lot on which a building is located; however, the Applicant will not receive the Certificate of Occupancy for any buildings prior to the recordation of the final plat for the lot on which the building is located per the amended Development Agreement. Page 20 20. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. See the Agency Comments folder in the public record for additional comments applicable to this development. VII.FINDINGS In order to approve the application, the Director shall find the following: A. The design of the private street meets the requirements of this Article; The Director finds if the Applicant complies with the conditions of approval contained herein, the design of the private streets will meet the requirements of this Article. B. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity; and The Director finds granting approval of the private streets should not cause damage, hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity. C. The use and location of the private street shall not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. The Director finds the use and location of the private streets shall not conflict with the Comprehensive Plan and/or the Regional Transportation Plan. D. The proposed residential development(if applicable)is a mew or gated development. This finding is not applicable. Page 21 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Apex Northwest Subdivision No. 5 (FP-2024-0017) by Brighton Corporation, located near the northwest corner of S. Locust Grove Rd. and E. Lake Hazel Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 09/10/2024 ORDER APPROVAL DATE: 09/24/2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 40 BUILDING ) CASE NO. FP-2024-0017 LOTS AND 11 COMMON LOTS ON ) 16.40 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR APEX ) APPROVAL OF FINAL PLAT NORTHWEST NO. 5. ) BY: AMANDA MCNUTT ) APPLICANT ) This matter coming before the City Council on September 10, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING APEX NROTHWEST NO. 5 SUBDIVISION, LOCATED IN THE SE 1/4 OF SECTION 31, TOWNSHIP T3N., RANGE R1E., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 05/29/2024, by AARON BALLARD, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page I of 15 PLS, SHEET 1 OF 6," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated September 10, 2024, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 2 of 15 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 24t day of e to er , 2024. By: Luke Cavener, Council President 9-24-2024 Attest: Chris Johnson 9-24-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. 9-24-2024 By: Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 3 of 15 STAFF REPORT C� W IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 09/10/2024 legend - DATE: Project Location - TO: Mayor&City Council ::: Area of Impact i= City Limits r-'FROM: Nick Napoli,Associate Planner O Analysis 208-884-5533 E SUBJECT: Apex Northwest No. 5 FP-2024-0017 LOCATION: Near the northwest corner of S. Locust Lit Grove Rd. &E. Lake Hazel Rd., in the SE %4 of Section 31,Township 3N., Range IE. I. PROJECT DESCRIPTION Final Plat consisting of 40 single family building lots and eleven(11) common lots on 16.40 acres of land in the R-8 zoning district for the Apex Northwest Subdivision No. 5. II. APPLICANT INFORMATION A. Applicant: Amanda McNutt,Brighton Corporation—2929 W.Navigator Drive, Suite 400,Meridian ID 83642 B. Owner: Brighton Development Inc.—2929 W.Navigator Drive, Suite 400,Meridian ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat H-2020-0066 in accord with the requirements listed in UDC 11-6B-3C.2. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 4 of 15 In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-613-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. However,the road alignment and lot configuration have changed slightly from the preliminary plat. This is due to S.Apex Way being designated as a collector which does not allow direct lot access. Since there is no change to the number of buildable lots and the amount of common open space is the same,therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 03/16/22) ^•�^ AP EX WEST SUBDIV15 ION PRELIMINARYPLAT vc+u* 1-" A PARCEL OF LANDSITUATED IN A P01r110N OF THE SOUTHEAST 114,THE NORTHEAST V4 OFTHE SO11TKWEST Tle,ANDTHE SOUTHEAST 1Ja OF THE NORTHWEST T1a OF SECTION 31,TOWNSHIP 3 NORTH,RANGE 1 EAST, I 6015E MERIDIAN,ADA COUKU,,IDAHO. } _ - I 1W�wo" AL — :� ---- PP ..r PP1A'• ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 5 of 15 B. Final Plat(dated: 05/29/24) PLAT OF APEX NORTHWEST SUBDIVISION No.5 qw.+d 6��N.d4n.Xw,Cn MswN�..y■f,.l�µv il,Tww�rpi ?_j��j4¢ NeM.WnW If]1;0.M.,CrtydMgrdYRaXq fegnry,iXYn ' =IX.�+.'J�o a4 w,1]1,�11.�L OA[ ]031 ] Tarty �!9rl�tllpr� �tl4Fi�ry i �h Mr9�L �' QI N yr v v.lvr swaooX a♦N,X 1 r leeeln _ ��® � ,� y` `� � u„.u.l • .'i X'I:�.aI�r.,u rUcm ac� --.� __'• � �r �,, ��e� � .n.u,s a.s nr wa.n�«mr�r.ersu r� � � 'f m s�w•.,ww lurlro,�r 4� — axrcN sir IG+X•rf' I ..W SCrllrli'S � loPxioc�l,� I .- :soy �1�.m.N� sewgm x�a--_..— mao+ Xar,rxl �y -;..��Y• r- I T� F-i , F.W Nu6 Nl�r.r� FIAYE�IMNIMINF S 459 ar,n�-�� aP�n+n��[k'n[o�fp�xv�+��a r[tt�� Xi 1�� 1�Olx.filM■ Sril, Cnr Oracon Non w• ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 6 of 15 C. Landscape Plan((dated: 05/24/2024) yyy� OPE kSPACC FRCC GICUL4TIOh5 iiR[[�90005F] Rr+P, o MR7 : a o � : '0 .g�'I�v � rQTALCWEM SPACC TR[FS ' P roru sTaEn raEEs O ® O O r � PnTHwnvu]cuuriorn(i TREC,13avu1 m ;Y7- 2V M11 15 \1 ® O ® D D 9 1© D + 1 1 7 1 1 ` 0 � rOrALPRTHWAY rREES n0 •� �'Cf /�:.�.�••�' -�/w' - .»........, w' n �` MFIIGATIQH AFgUIREM[H15 a rc� IANfl1CA1E COVER .0 w �Lima v. mm--7.:,mow- •wTa• Tf4.� ' ar�inrc- •as�r�rr�.s^x ...W:a'��s.m�s�.�. a� xsssx. - ,.�.�.T.n....�e`�a•�.���r��:x�,_� km aGd�137�.'S�W,�9ST.5&M1F6T`^ •'���»4'.���J����'•` �� - �....��....� �y, G..� .LCR? .•S1R.i ^�^R =_ „a �Eu ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 7 of 15 Q' o• an v q •.\ rwnw,w�M • � p p I�� �� as �usNoscaPEvwH - � '� � "is^—�••�••� r-a 'ems a 41Uff ? .M aEM km —Ito n ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 8 of 15 _ BIYl LIY �!Ylf9YlNtl[ i 1b1HlI(tl GGYi ey, wr.4W ri N i 2 i o aim[.rn �• T^_'IT ,. ' r�e..�w_�vSdw a �rZ�'2C&L:r �1 LANDSCAPE PLAN ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 9 of 15 -•� .d.'m...'. �'LA.o.� �... a .:,.'• III ® ____ `7iC`^....�...•�..m ...ow.,. :....a_ •�• . 'l. � � �.'�A}•___ •� fir Q p IKIM ..s 1 1 km1 •J �11AN05CAPE PLAN 1� rt LLo ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 10 of 15 r �• q.'.C.R�` 0. .: 0=arm �� _[' ...:::::.•.•:.�:.:.:.. . a,... ups.,��r�.ar,. �.�s�• .... .., , �- s�.�a,_ �1 LANNSLAPE PLAN Ian Ls o VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall meet all terms of the approved annexation(H-2020-0066 (Development Agreement Inst. #2020-178120(Apex);H-2020-0117,Development Agreement Inst. #2021- 102396(Schafer View Terrace); Preliminary Plat H-2021-0087;A-2024-0075 (Apex NW Pool); applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years of City Council's approval of Apex Northwest Subdivision No. 4 on July 25t'', 2023 in accord with UDC 11-613-7, in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Sawtooth Land Surveying, dated: 06/12/2024, included in Section V.B shall be revised as follows: a. Note#10: Include the recorded instrument numbers for the ACHD right of way easement. b. Note#17 and 18: Include the recorded instrument number of the ACHD sidewalk easement. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 11 of 15 c. Note#16: Include the recorded instrument number of the City of Meridian Sanitary Sewer and Water Easement. d. Lot 15,Block 10 shall be extended through Lot 14,Block 10 and Lot 19,Block 10 shall be extended through Lot 20,Block 10 to depict identical building setback envelopes shown on adjacent properties. The intent behind this is to prevent residents from backing down the common lot out of their garage. Please depict on an updated common drive exhibit. e. Replace the street name for"S. Highmark Way"with"S. Highmark Avenue"in accordance with the Ada County Street Name Review. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by KM Engineering, dated 05/24/2024, included in Section V.C, shall be revised as follows: a. Include mitigation calculations on the plan for existing trees that are proposed to be removed in accordance with the standard listed in UDC I 1-313-1OC.5. b. Include shrubs and lawn or vegetative groundcover along with the trees within the landscape strips along the multi-use pathway adjacent to the McBirney lateral in accord with the standards listed in UDC 11-313-12C. c. All required landscape areas shall be at least 70%covered with vegetation at maturity, with mulch used under and around the plants in accord with UDC 11-3B-5N. Either depict detailed landscaping in the areas where a cross-hatch symbol is used for shrubs, perennials or grasses that demonstrates compliance with this requirement; or,include a note in the plant schedule for the cross-hatched area that states compliance with this standard. A copy of the revised landscape plan shall be submitted with the final plat for City Engineer signature. 6. Off-street parking is required to be provided for all residential units in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit. 7. A 14-foot wide public use easement for all multi-use pathways (Lot 1,Block 15; Lot 16,Block 10; Lot 9,Block 16; Lot 7,Block 17) shall be submitted to the Planning Division prior to submittal for City Engineer's signature on the final plat(s). 8. Homes within the development shall be generally consistent with the building elevations referenced in the Development Agreement(Inst. #2020-178120). 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster,Matthew Peterson, at 208-887-1620 or Matthew.W.Petersonkusps.gov for more information. 10. Homes on lots that abut the collector street(i.e. S. Apex Ave.)_will be highly visible;therefore, the rear and/or side of structures on these lots(i.e. Lots 13 and 14, Block 10 and Lots 17, 18, and 20,Block 10) should incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 12 of 15 material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 11. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Waslewaler Distance to Sewn Sewer ll.vailableart Site Ser%iocs t Scwcr Shed t EWmaded Project Sec applicaLion Sewcr[FLU% + wmitrIkudining Balance • Project Conaaenl Yes wiLh WW Master PlanIFaciliE Plan t Impactsjuunmrns Sec Public Works Site° eciric Conditions Wafer Distance to WaLer Wafer hrralableaLSile Scr kxs + Pressure Zone t CArnLtedProject SecapplimLion Wafer€RLI's • Water 0jLality None • ProiML Consistent yes wiLh Wafer Master Plan IrnpadsX"=rns None-Ensure oo Meters are with ins ie tof Lhe renm adjust acoordrngly.WawlknrimscannoL run acrossa properLp other than Lhc one being served_Waw servim need Lo run along Lhe common lot with Meter beiing Iomted in brrliEsca anst_ (Coormon)3rf1r.SPEWIFI€:CONDITIONS: I. Water servaces Lama run amwis a Property other than the wnt hung served.Wafer service nwdx to run Amg the OlLmrr cn lot.Meter should be located in landscaped area. 2. fence canrmvLbt!within S feet of Water uwMzTs_Adjust accurdmgly. 3. Tree tnmL mn tbeaL Iemi 5 feet FN m the Waimmivice_ 4. IiosAlrerursewerservroex pass IbnnLgh infillralion trenches_ 5. Pnrvxle2FEdmcrentslilrmaumhvLlranL Wends.andwallrsaxices.Umuirntmbshouldumcnd up w the erld ufmainrF ydT3nL? aleT meter and 1 Cr heynnd it 6. No permanent AFULWT:s(trees,basbeS�buillbnp,cmT4 rL-,traxh Trxeptacle walls,fen Ces, inFltration Irenelres,light p 0es,etc_)to hehwll within Lbe mililyeamcnenL ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 13 of 15 GENERAL CONDITIONS: I. Sanitary Sewer Bemire tw1his derellrpment isavailable via e¢Ieo9oa irfaxixLiog moms adamant ter Lbe develrrpmmt.The applican1 Shall mraall TrramS to and Lknmgh ills subdivisium;opplicmil shall amrdinav main siyx Lund mlul.ing wiIh The Public Wiv&s L7epanirnen0 and execute xlmdard Fmrrc ufeasemrntS FIx anymamS thal arc myrumd tolaoride S ice. Mmimum mi ro%x Sewer oourm is three fist.rYcmier fr=Imp ul'pipe lit sub grade is less Thmr IhT Feet than ahmmate matenah shall be used in conflmnanee of City 41F Memban Public War" Deparmxm[s STarALLTd Vrecificaliirns. 2. Water ser4r to Ihis siie Ix avarLahle vrr elrlensmm irfeF I%bmg moms adlacmt eir Lhe dr elihrrnent. The applrcani shall he Te%poosible le mxtall water mains lu and through this developm L. anordinak main sine and ruWmg wWb Public WC1T s_ 3. All improvenu mLs relarLd La public life,safety and heuhli shall be cumpkled prmr to ocL'upmxy of the SbucirneS.Where appm4e4i by Ore CiLy Gngioeer,am owner mar past a perfiwmmre Surety Fur such kTmrvemmL%in order to abuin Cilr Engineer signature inn the frrul pliaL as set Rmlh im L]DC 11 5C 3G. 4. Upon imslalLalion of Lhe]aonLecapimg and prmo tnr mspeculm by PLmmmg Deparlrnent sufF, Lhe applicant shall pmwKLe awnllem certificate or pletmm as sel for&im UDC 11,3113 14A. S. A leper of creybL oT L:Nh sumly m the amiruol of 1 10%will he reyrumd for all irramplele feming, landscapm&mmenlucS,prmarmed nTngmmmi,lmm tmsrgmalure on Lhe Final plat 6. The CiLy ofMcridian requmes IbaL the owner]Sul wilh the City a per&wmwre wrety in the amnrunL of 175%irf the dial amsinxtion cost for all imumplele sewer,water mfTaslrmlvre prior Lin final jAaL signahr .This Snarly will he vmfral by a Ime item 01A Lmrrnmw]mmided by the owner to the Cilr. The applicant Sha11 be requimilm emler mh1 a Devuhlpmunt Surety Agreernmrty ll The€sty of Meridian.The mweLy i m he p med im Ore Fmo nfam irm ymuhle letter ofrmdit,rash depiwil.inr hand. Applicant mum rik an applicalinm for Surety, which can be found im the Camrrmumty (levc:l:pnlcm F}cparllnLmL websile. Please ramLLrL Lund Dcyulapmem Sc ice fin more ioflmnatnan at KR7 22 11. 7. The CiLy ol'Maidun requires Lhal.the owner pLml to the f:1Lv a w:uranLy surely m the arnouanl of 20%ofdw total amSLT 1mm C4 SL fire all armpkted sewer,and walur rn lkLih u Lure fm a dwaLmm of imp years.This swan amiarnl will he t+mifxd by a Inrse 1L:m tioLd cost mvvricmg pnrvKLed by Lhe owner hF Lhe Ciiy.The SuaeLy ram he 7mmeil in Lhe form of an irme mabk leLler irf credit,comb deposit m hormL Apply L mull File m applxatiom file surely, wlrwh. ran he found inn the CiumumLy I}eaeltrTMmmL DupaTtmenl webmic. Please amlact Land Develnpmmt Service for mitre rnkHTnalmm aLX97 2211. S. In Lhe eyou that am apllJicmL arxllor owner ramnul.cnrnplele men Itfe,non safely arwL mun.health impnrvm Ls,prior liri'i Ly Eagineersrgrmture inn Lhe fm:ll plaLand+or pvwto oocuparxy,asurely apeeroeol.mar be appmrved as sel forth in UIX'1 15C 3C. 9. ApplkaoL shall he Mqumd tnl ]ray Pubinn: Wrniu devehlpment plan review, and wnsbnclmm nnspeclnm fees, as delerrm dl dmmlng The plan Tewew prvnceiS,pnrrr Lit Lhe lsxuanre Cr a plan appmaal lelLer. 10. IL shall be the mspirnsibi 11Ly irf Lhe applicant 10 ensure Lha1 all developrrleml&atones comply with the Americans wilb Disabi]rtles ACLarrdlhe Fair IFiumggAct 11.Aprpllrml Shall be rexpixs I le Ric applm:aliom arrd anmpliame w11h any Section IM Nffnitimg LhaL may he requiredby Lhe Army€'mps of Iimgi imm_ ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 14 of 15 12. Devellrper shall clwmdmale mai hire locations wiLh the Meridrm Pool C)ffroe. 13_All gralbog rrf Lhe site%Ml he perflmrred m amformaTILe w ith MC:('11 1 413. 1+1_Cumpociitm lest MIS IIS 11011 be suhrnlhed dr Ole Meridian I3ui Iding Deportment for al I buillbng ]tads receiving engineered baclfill,whem Rwlting would LAatnlp fill material. 15.The engineer shall he regtured to rerLify that the sbwl cw1arline elevalimu are set a minimum of 3 feel ah4we The bigbesl established pea!gmnm dwater elevalwm. This is to ems Lhal Ore brNtlml elevaliun of Ole Lrawl spaces rrf homes is al least 1 frmt atrrve. 16.The applicmasdmlgn ewgineer shall be resP mibk forinspecLivn lrfall irrigationandAir drdmAp FaeiliLy wttlrm OliLTmvject LhaLdunnL fall under Lhe jumsdiax-n arFam inipuLm district or AC'Ill). The dexigm engineer shall provide ixstrfxatinn that the facililies have been iMbAledio auxmdance with OreappcvveL design plaos TIM C4-TLifw:aLivn will be required before acemfiaterrfuralpm ey is isswml for any slruc-hms within the pmjecl.. 17.Al lie elwnpktion of the lxojed,Its applicant shall he respomsible Lo mubmk record draw elp per the{}l�riFFMeridian AubiL t'AD 4wi•I:,&. These MLLmLdrawings must be renewed and approved prior ila he issuance ofacerliRraivm lrfa zupalxy fur any sinichaes wrthm the pruject IIt.Street fight plan requirements are listed in section 6 7 of the LTopnrvemenl SlmlaTtk Rrr SLreel. Lighting {bltp:�-www.mendiamny.orgrpublK works-aspx?id-27?}. All street Iighls shall he iasaa)ILdaL dc%xlupLT's cKpcos . Tmal dcsagn shall bL submivai as purt4or Lhc dL:oclopmcoL plan sit for approval,which m„xL imiudL diL IoLali000rany LRatmg slrrcL lighLs_ ThL armlrarlAW's worLL asap materials shall mmflmm tLF the Ml1W{' and the C:iLy of Merwban Suprykrnental Specifiralinos to IFx IRI'V4'€'.€'imlacL the City rrf Meridian TranxpnrtaLivn and LJlilrl}'f:nrndinaWrr aL S919 55DD for mfonnaLmNa on the laLalirrru arFexisting sheet lighlinv, 19.The appl icant shall pnivwde cam mein h[s}Rrr all puhlr.water-icWIJ nlami Cluk--k el'puhLlc nphLur way(include all w:uer semi s and hydramx). Thu casurncnl widLhs•hall hL 20 Icel wxlc Iiir a single utility,Ln 10 feel wide for imi, The eaxemenLs shall nuL be dedlcakd.via the plat.hul Tsltler dedicated rruLiwde LlhL*L prrrcrsx adog the City rrf Mcridiao's sbol.LLTA lilrna_l'Irc catclnunl shall he graph icalLy ILPIcrcd oral the p1al.for refs a purpnses.9ubmi L an executed La!;LmLnL{un the hwin aaaRable Bunn Public Works))a legal dexcrgnliominedwedby an Mahn L.Kvnscd Pnllissional Land RLmx,=yor,wllxb must rrLclLxLc Lhr area of Ole La'4 mml.(ouukLd Irx L I IRf1'A)anlL an U 12—c I I'map wiLb b=inp and disLwL N(naarkl d Iix133LSIT 13)fur review. L&uLh cchrlmLs must be sealed,mired and daLed by a Pmfesslona3 3.arsd Sarmynr.DO NOT R UC ORD. Add a rape to the T&L Teferelmag thim&KU rLenL A 11 eaxernrntr must be submilled reviewed and z"invell prior to signahue of the final I&L by the(:3ty Lingimeer_ 20.ApplicamL shall he Tesponsl'ble Rrr applicaulnl and Lnmphanee wilh and t;P3)IiS pernutung Ibal. may he required by Ole IEnvirmmental PruLechlm Agency. 21.Amy wells that will noL LonLmue In he used musl.be prvpeiy ahondvned according tlr ldahil Well 0lomb w1irm Standank Rules adrslmixtered by Lhe 14L•LhLr Department uF Water Resources. The Dcvcllrper's Engine=shall TmwidL a sIalL71slcnl add%Kx ng whrlbcn Lhac=any CXkdog wc13x in ilx deve3upmenl, and if w, hilvr They will elmlinue lv he um-J, or ltrlrvide Tecord ul'thcir ahundlmmcnl. 22.Amy exisling septic systems within Ihts prujecl shall be remlwed Fmon service per0ly Ordmunec Section 9 1 4 and 9 4 li_ +:.'imtwt Ihu VmLral mstricl rica11h ❑epaliment Rw aba kinlncnl procedLvaa amL inspevimmns. 23.The CFLy irf Meridian requires aw pressurized imigatiun syitmns lrc supplied by a yraT Teund source 4vrwa6er(1JDC'11 313(Q.The applxanL shmuld he required w use any exisiorg.iuHiwe or well water fin The primary smmce. If a surfaze or well Kl 3x nLx available,a srggk pvinl ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Apex Northwest No. 5—FP-2024-0017) Page 15 of 15 w IDIAN� AGENDA ITEM ITEM TOPIC: Final Order for Avani Subdivision No. 1 (FP-2024-0013) by Conger Group, located southeast of Franklin Rd. and Black Cat Rd., North of 1-84 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 09/10/2024 ORDER APPROVAL DATE: 09/24/2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 67 BUILDING ) CASE NO. FP-2024-0013 LOTS AND 4 COMMON LOTS ON ) 11.88 ACRES OF LAND IN THE R- ) ORDER OF CONDITIONAL 15 ZONING DISTRICT FOR AVANI ) APPROVAL OF FINAL PLAT SUBIDIVISON NO. 1. ) BY: LAREN BAILEY ) APPLICANT ) This matter coming before the City Council on September 10, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING AVANI SUBDIVISION NO. 1, LOCATED IN THE SW 1/4 OF the NW 1/4 SECTION 15, TOWNSHIP T.3N, RANGE R.I W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 06/12/2024,by JEFF BEAGLEY, PLS, SHEET 1 OF ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page I of 15 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated September 10, 2024, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 2 of 15 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 24t day of e to er , 2024. By: Luke Cavener, Council President 9-24-2024 Attest: Chris Johnson 9-24-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. 9-24-2024 By: Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 3 of 15 STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 09/10/2024 Legend DATE: aProject Location TO: Mayor&City Council i FROM: Nick Napoli,Associate Planner ' 208-884-5533 ----- �� SUBJECT: Avani No. 1 FP-2024-0013 LOCATION: Southeast of Franklin Road and Black = Cat,North of I-84, in the SW %4 of the ) ------------- ---- NW '/4 of Section 15,T.3N., R.1W. (Parcel#S1215233650) a a I. PROJECT DESCRIPTION Final Plat consisting of 67 single family building lots and four(4) common lots on 11.88 acres of land in the R-15 zoning district for the first phase of Avani Subdivision. II. APPLICANT INFORMATION A. Applicant: Laren Bailey, Conger Group—4824 W. Fairview Avenue,Boise,ID 83706 B. Owner: C4 Land LLC—4824 W.Fairview Avenue, Boise,ID 83706 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2023-0031)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 4 of 15 amount of common area cannot decrease. Since there is no change to the number of buildable lots and the amount of common open space is the same,therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 10/18/23) WVANI UB PLAT FOR ------- AVANT SUBDIVISION - Z. I�I�I�� _ ----------------- PPI.a ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 5 of 15 B. Final Plat(dated: 06/12/24) AVANr SUBDIVISION NO.I B"—PAS. LOCATED IN THE SWIM OF THE NWIli OFSECTICA a rxu„ T.3 M,R.I W.,B.ft,=OF ME21D W ADA COWN 2ffi9 iI p �_wc 8 j 5�'xhve ✓J%, mo�rr.a.,v.,o.:,.r.ram,. pp p5 ��x &� nil;,f�{ ,r p': a' �:,+R• Ei aR ' 3 {. YR Flkj9 '.�i-i -I• �=_-I II ".r' @ -.orrr rcr.• "a— B n�o-� s.,.:•i .i sue.. � ��.. a..�,,,,..�!.A ,g.�� ,r b r^ '�i, is it°� n. ;I __:a "i�i �`i �' r'i+ - ^•�,w..J ! '"°'� �; �u �. .i- �I ,: .: L'.... •"t __fir_�Ig--n — ' � � :-- ;r'�`�q �•�""" __._ ry _xa.,uv .-- ��x..—. rs.nv raesu»r_,«<. ..,-.r�,.� ...—_—._ `a Pan �-�=_."—�a�v,-,s„��,�,_ M-�rw�A .--.-�__—____—__—_-______—________�__ __�• nxorern..�.Te r�i 20A75 KCYT, QdW 7 EPIIIETT Ip VE �i517 [zt�r i��ro-r r ,. ,�r�aasl35e-arcs • .. .,._.,�..,.... .�v.,... _., =.:.,w,.».-=—. W15M'.SIWfOQ1W CCQM ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 6 of 15 I, -'i ME .. milli MIN _ _I _ �IIIIIIIIIr *ER Saido .�i�µ' - { �•Y li'.. �IIII r _ram l - ac _ ;rc -� ,� AL•,r4lilll� � I .:■�'i1�4liLvi>�rial4SDEtr�b -� - � II'�f1�h711lJllllll - - ' F----__._. - KEY MAP d J t FLM .I ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 8 of 15 PLANT 5CA4WULt M IWIL WVA.Y Mef =6 SAW? NEI-— LA%WEw-W—AM CALCM-ATION.5 FLM U ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. I —FP-2024-0013) Page 9 of 15 Avani Playground IORICIUS M netsTOP VIEW a � ireraa� ereessauWs 7nets!,- P* GENERAL NOTES: Ways slide Wall wr Teleswpa 24' Rrse ' ,„ Flails Tn ter Spiral SYtlt 72- 72' 48' Bedradc 1 GmCer Ribbed J 12'RPM Pyrerq,d Slav Roos Flrepaa Verlicol 36' -Mdet Ribbed L J PyrrarmiJ ROOT Quarter TILM Slift Transfer St8UOr1 STRUCTURE# 11352626Sn PROTECT*: 1-OR212213OS PLnYCRAI1 RLP. UAI L:IV 191L9L2 I DRAWN U:AlyE6a MIN-USL LONE 35'x33' LudryUvg Rec tiun VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall meet all terms of the approved annexation(H-2023-0049 AZ,PP,Development Agreement-Inst. #2024-034385)applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the final plat within two (2)years of the date of approval of the preliminary plat(i.e. by April 2, 2026), in accord with UDC 11-6B-7, in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgment signed and notarized. 4. The final plat prepared by Sawtooth Land Surveying, dated: 06/12/2024, included in Section V.B shall be revised as follows: a. Note#6: Include the recorded instrument number for the ACHD license agreement. b. Note#9: Include the recorded instrument number of the Development Agreement. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 10 of 15 c. Note#14: Include the recorded instrument number of the ACHD sidewalk easement. d. Note#15: Include the recorded instrument number of the City of Meridian Sanitary Sewer Easement. e. Note#15: Include the recorded instrument number of the City of Meridian Water Easement. f. Note#16: Include lots 2-6,Block 4 in the common driveway note.Additionally, include a provision that Lot 8,Block 3 and Lot 8,Block 4 are private alleys to be owned by the HOA. g. Replace"W.Villagio"with"W. Grand Mogul Drive"on the note regarding right of way. h. Replace the street name for"W. Minaret Street"with"W. Donahue Street in accordance with the Ada County Street Name Review. i. Replace the street name for"S. Sage Flat Avenue"with"S. Moshova Avenue"in accordance with the Ada County Street Name Review. A copy of the revised plat shall be submitted prior to City Engineer signature. 5. The landscape plan prepared by Jensen Belts, dated 06/17/2024, included in Section V.C, shall be revised as follows: a. Include mitigation calculations on the plan for existing trees that are proposed to be removed in accordance with the standard listed in UDC 11-3B-1OC.5. b. Depict a 25-foot wide landscape buffer and landscaping along Black Cat Road in accordance with the updated standards listed in UDC 11-3B-7C. Lawns and other grasses shall not comprise of more than sixty-five (65)percent of vegetated coverage in the buffer. A copy of the revised landscape plan shall be submitted prior to City Engineer signature. 6. Off-street parking is required to be provided for all residential units in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit. 7. A Certificate of Zoning Compliance and a Design Review application shall be submitted to construct the pool and changing facility;parking shall be provided in accordance with the standards in UDC 11-3C-6 or apply for Alternative Compliance in accordance with UDC 11-513- 5. 8. A Design Review application shall be submitted for all single-family attached structures; one application can be submitted for the overall development if desired. 9. Prior to signature of the final plat by the City Engineer, the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Matthew Peterson, at 208-887-1620 or Matthew.W.Petersonkusps.go for more information. 10. The rear and/or sides of homes visible from S. Black Cat Road(Lots 17-43,Block 1)and the new collector road Vanguard Way(Lots 1-15,Block 1; Lots 2-14,Block 2) shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections, recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types,or other ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 11 of 15 integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 11. Provide a common drive exhibit to the Planning Division prior to City Engineer's signature on the final plat. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Department Wastewater • Distance to Sewer Sewer Available at Site Services • Sewer Shed • Estimated Project See application Sewer ERU's • WRRF Declining Balance • Project Consistent Yes with WW Master Plan/Facility Plan • Impacts/concerns • • See Public Works Site Specific Conditions Water • Distance to Water Water Available at Site Services • Pressure Zone • Estimated Project See application Water ERU's • Water Quality None • Project Consistent Yes with Water Master Plan • Impacts/Concerns Water main in Grand Mogul Dr has not been constructed yet. It must be constructed and connected to as a condition of approval for this phase. No further phases will be approved until a second connection is CONSTRUCTED. Option 1: Provide a second connection in zone 2 from either the north or the east Option 2:A second connection to Black Cat Rd. However,this requires a connection from Franklin road through parcel S1216120735 to parcel S1216131200. Additionally,the main in Black Cat Rd along the western boundary must be connected to the rest of the water system in two different places. In other words the development cannot have two ties to Black Cat Rd if that run of main is a dead end. SITE SPECIFIC CONDITIONS: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 12 of 15 1. Water main in Grand Mogul Dr has not been constructed yet. It must be constructed and connected to as a condition of approval for this Phase. 2. A Streetlight plan will be required for the development of this property and will be addressed under the LD Permit. 3. Ensure no sewer services pass through infiltration trenches. 4. Provide 20'Easements for mains,hydrant laterals and water services. Easements should extend up to the end of main/hydrant/water meter and 10' beyond it. Water requires a 20' easement with main centered in the middle. Sewer and water in parallel require a 30'easement with 10' separation between mains and edge of pavement and 10'separation between mains. 5. Water Meters must be 5' from Fence. 6. Infiltration trenches cannot be within a Utility Easement. Ensure no sewer services pass through infiltration trenches. 7. No permanent structures (trees, bushes, buildings, carports, trash receptacle walls, fences, infiltration trenches, light poles,etc.)to be built within the utility easement. GENERAL CONDITIONS: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 13 of 15 of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 14 of 15 Lighting (http://www.meridiancity.org/public—works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any wells that will not continue to be used must be properly abandoned according to Idaho Well Construction Standards Rules administered by the Idaho Department of Water Resources. The Developer's Engineer shall provide a statement addressing whether there are any existing wells in the development, and if so, how they will continue to be used, or provide record of their abandonment. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(UDC 11-313-6.). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Avani Subdivision No. 1 —FP-2024-0013) Page 15 of 15 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for McDermott Village No. 1 (FP-2024-0003) by Kimley Horn, located at 3235 N. McDermott Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: SEPTEMBER 10, 2024 ORDER APPROVAL DATE: SEPTEMBER 24, 2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF FOUR(4) ) CASE NO. FP-2024-0003 BUILDING LOTS AND ONE (1) ) COMMON LOT ON 15.99-ACRES ) ORDER OF CONDITIONAL OF LAND IN THE R-40 AND C-G ) APPROVAL OF FINAL PLAT ZONING DISTRICTS FOR ) MCDERMOTT VILLAGE ) SUBDIVISION NO. 1. ) BY: KIMLEY-HORN ) APPLICANT ) This matter coming before the City Council on September 10, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING MCDERMOTT VILLAGE SUBDIVISION NO. 1, SITUATED IN THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 32, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2024, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MCDERMOTT VILLAGE NO. 1 FP-2024-0003 Page 1 of 3 HANDWRITTEN DATE: 6/14/24,by MICHAEL S. BYRNS, PLS, SHEET 1 OF 5," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated September 10, 2024, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MCDERMOTT VILLAGE NO. 1 FP-2024-0003 Page 2 of 3 Please take noticethat this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. 24th By action of the City Council at its regular meeting held on the _____________ day of September ________________________,2024. By: Luke Cavener, Council President 9-24-2024 Attest: Chris Johnson 9-24-2024 City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. 9-24-2024 By:Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FORMCDERMOTT VILLAGE NO. 1 FP-2024-0003 Page 3of 3 EXHIBIT A STAFF REPORTC�WEI� DIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 9/10/2024 Legend ® ®� DATE: Project Location ® �t 0 TO: Mayor&City Council ::: Area of Impact City Limits FROM: Sonya Allen,Associate Planner Analysis 208-884-5533 SUBJECT: McDermott Village No. 1 —FP,PS FP-2024-0003;A-2024-0078 LOCATION: Generally located at the NWC of W. Ustick Rd. and future SH-16 at 3235 N. McDermott Rd., in the SE 1/4 of Section 32. TAN., R.W. I. PROJECT DESCRIPTION The Applicant requests approval of a final plat(FP) consisting of four(4)building lots and one(1) common lot on 15.99-acres of land in the R-40 and C-G zoning district; and six(6)private streets (PS)within the multi-family portion of the development,by Kimley Horn. II. APPLICANT INFORMATION A. Applicant Nicolette Womack,Kimley-Horn—950 W. Bannock St., Se. 1100,Boise, ID 83702 B. Owners: Pacific McDermott Village Apartments,LLC—430 E. State St., Ste. 100, Eagle, ID 83616 Woodside Avenue Investors, LLC— 1132 E. Laguna Shore Ln., Eagle,ID 83616 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2022-0056)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed final plat and there is no Page 1 increase to the number of buildable lots and the amount of common open space is the same; therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required with the conditions noted in Section VI below. The proposed private streets are depicted on the exhibit in Section V.E. IV. DECISION Staff recommends approval of the proposed final plat and tentative approval of the proposed private streets with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 10/25/21) mvr.cY®. OHWI'NVI1I13N yVll'o,( -LVld A8VNIW1138d Ujo N<Aa�UJ� 3sv iin uowa3a�N ��'� €'a 8 T �9 9" •9Y o� m L r rover _ - �_— �' a vmroassvrox - - _ � C c 5 �y� f rnxd.0. T J Page 3 B. Final Plat(dated: 06/14/24) ir 3IAFIa l A fjE �KMli ,�_, a u'o— a � as�d�a 9 "s a 9 t ao GY as3..b I ,12 m ON I I I I I abgi? p v, m° d ti v m.- g s 9fr I Eli =i O 8 - 'a Ex6t y c�'e a �� b i k p2 E nz- 9 °� B a rn t Z— pJ. q y� a oof a €6 s O C ap is is € _j, n, !. 3- s s a fie ® W 8 oyy.,'ed ^L] 0 ;jTd- s z '2a� fE g 6 � m �o I i V bra€$11fi� U e ss :? ts., 3 o ra "fin o sa s_ a3 - u 8«fr s€op a Y" Y Al YE ggS��s� � 8 a" 6fi g �Es e e a H .9- 91 s 3 ed As — �; � 6E� $t'' ff. o s a a a= - 's s e aQ §s i» a�s� aY x gs p3fr s ss o as�a b o 6 15 p "e Ea fi s M -Ffi § Bfi F6 S, a fi €^ Mg si_ Hv I n N .BO'LIGI M.9GAFa05 plgnd7 Pa ilouuaryW•N N iA L , 3,3 a M•1506.0.�0 �' S,16j g Wo a Hl�i 6� I wr rwdea N �6a - .as'tM 3.Lo,rc.00N Pa7i14-a I P.;md-n roans vbw oaw o I 8 S� I I = C18 - �:5 C. Landscape Plan(dated: 04/30/2024) 0 ` JET d o�w w ZO.0 ash-paxiw aaowiada W tl a€o,d ? w g 13S 07%00L 9D.1 'f f a•. sLU LU 01 ¢e¢a¢e¢am eaa¢ �I �f u tl ERR7G dlG 9�I���i��1BiB ��Ea�A1 J' v s, s Hill Hill s Hil E o �o - as Kasn_ w Page 5 D. Noise Abatement Berm/Wall Details&Cross-section 0 z 0 w< N zz"'m w Joz -wo Z QO Qw �� 3z— � II== II I a a�—III b II—III—II �� IIIIIIIIIIIIIIilllll - I��Iw -ate } ladTor— ¢ = III o �? M U i�i 0 'a "�m IIIIII 1 11IIIIIIIIII U 0 —III—III—I — I—III—III o — IIIIIIIIIIIIIIIIIII � III—III—III - - IIII III—II III—III—III o J IIIIIII—III—III Z I III III 1Q o IIIII III III N .III I IIIIIIIIII a m< I I I—III—I o IIIIIIIIIIiIII��IIII � �� IIII "1=ado=11 Ill�o I=Now � oN III" a. CVO oNdal'Nvlalaaw —� Ll.lOHK</(ajuu.A S1N3W3AOadwl IIA LLOW:RQOh 96 u I1,40 S"IIV134 S �•::z�:"^" I II II,_III,I,I,II IIII,II IVIL ?II III � � ���bb YR Y•>; 4§Yk Ye Sb y �g�4YYY•55 � ��I I_ � b� I. �O II I -. _____—_ — �f 15 aa:e e � tl i .xaa•v +45%R•"} C� � __ILA_ _I $ I :e� � � � �e�b. ��� � � • fic, F € o s it e ��tl tl m F, S tle II I I Ei §@ oil 114 �a Page 7 oa+ral'NVlalaaw 11�0�-J<((/�a�LUr slNawanoadwl $ too t (S d0 d 3111 a j ar U 8 NVId 31MAO 9NIAVd e" OZ zz z ©900®0® aQa44QOOQ0 n1l, M] AH53353NI1H�1NAge6� g I I I I all 11111H ¢¢ { II I , III `JiM III I I ' II I II'AVS Ive 81 a 11 z5R� I Va II I I ng I I� •,�,1p �0 I II n� Sa ,I ll' Q I g w 4tli -• In oHval'rlvlala3w UJOH«<Rajwr s1N3w3Aoadwl (sdor)3lldoad R NVM 3LSddO DNIAW 8 o.HN. 3F€� 5=qElfy a s;r.1.0 ON r n . I ' t I sfii ' of i R as - 3 NagpB IF i ena �tl2 gg@ ii Os sh pan ' ��v� - C �q V o ! $o ,Ianis l hl ppz H I py m e ES 99 �' kg SS G� .;•'s..a <: ' g$y}yd¢je9 4� b g b �' � �E fa'5�133H53353NI1H�IVNY Iv R R A �EH1�M �aaaaaaaa a Y VI — I 3aEoF� I I` Page 9 E. Private Street UJOH«<ADjwr OHVaI'NV1ORl3w 3EW-111A 110Wa3a7W n o 1191HX33WVN M3 LLS 31VAINd HIM� ,jw,I Mli�a�° I -------------- e LWlJJI I I I'I I I'm I I A I I I I I III I LW 111W l l l III l'l l l l I 4 OHtldl'NtlI01i13W LI.IU}{(K/�ajLll.A L3SVHd 3OYnIALLOMWi )W �" a DAR11!111 U a- An §IF u' k BBB 8 .s;as 0 e x j gWg `6 G9aa55 s�' q , �a e g w� Milt, ilt,�� i °oi�e� Fe Oil k� F Note: Detail#2 depicted as"alley" should be private street(no alleys are approved). Page 11 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. The Applicant shall comply with all previous conditions of approval associated with H-2022- 0056(McDermott Village—A7, CUP,PP,VAR),including the provisions in the Development Agreement(Inst. #2023-019413), for this site. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2) years of the date of approval of the preliminary plat(i.e.by December 20,2024),in accord with UDC 11-613-7,in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgment signed and notarized. 4. The final plat prepared by Idaho Survey Group, LLC, dated: 06/14/2024, included in Section V.B shall be revised as follows: a. Note#9: Include the recorded instrument number of the CC&R's. b. Note#14: Include the recorded instrument number of the ACHD permanent easement. c. Note#15: Include the recorded instrument number of the Eight Mile Lateral easement. d. Note#19: Include the recorded instrument number of the cross-access easement. e. If the 10-foot wide multi-use pathway along N. Alameda Creek Ave. adjacent to future SH- 16 is located outside of the public right-of-way, graphically depict a 14-foot wide public use easement for the pathway and include the recorded instrument number of the easement. f. Depict common lot(s)for the proposed private streets that provides access to all properties served by such private streets,in accord with UDC 11-317 4A.1. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Pivot North Architecture, dated 4/30/2024,included in Section V.C, shall be revised as follows: a. Depict landscaping within street buffers in accord with the standards listed in UDC 11-3B- 7C.3.See standards for specific requirements. b. Depict landscaping along all pathways as set forth in UDC 11-3B-12C; include a calculations table that demonstrates compliance. See standards for specific requirements. c. Include tree classifications and size of trees and shrubs in the plant legend in accord with the minimum standards listed in UDC Table 11-3B-5-2 and 11-3B-7C.3. A copy of the revised plan shall be submitted with the final plat for City Engineer signature. 6. Noise mitigation shall be provided within the street buffer along future SH-16 in accord with the standards listed in UDC 11-3H-4D for residential uses adjoining a state highway. The wall shall be staggered every 300 linear feet as proposed. Prior to signature on the final plat,the Applicant shall submit manufacturer specifications demonstrating the wall is of a sound attenuating material appropriate adjacent to a state highway.A colored detail of the wall shall also be provided that demonstrates an aesthetic quality appropriate next to a state highway. 7. The proposed private streets are tentatively approved. The Applicant shall have one (1)year (by 9/4/25)to complete the tasks listed in UDC 11-3F-3B. Upon completion of these tasks, the Director shall issue a letter stating that the private street has been approved.No building permit shall be issued for any structure using a private street for access to a public street until the private street has been approved. 8. All private streets shall be posted as fire lanes with no parking allowed. In addition, if a curb exists next to the drive aisle,it shall be painted red in accord with UDC 11-317 4B.2d. 9. All private streets shall have a travel lane width of 26-feet and shall comply with the design and construction standards listed in UDC 11-3F-4. 10. Alleys are not approved with this application; all access drives within the multi-family portion of the development in Lot 1,Block 2 shall be constructed as private streets. 11. A 14-foot wide public use easement shall be submitted to the Planning Dept. for the 10-foot wide multi-use pathway located within the street buffers along N. Alameda Creek Ave. adjacent to SH- 16 if the pathway is located outside the adjacent right-of-way prior to submittal of the final plat for City Engineer signature. 12. The subject final plat shall be recorded prior to issuance of building permits for any structures within this development per requirement of the development agreement. 13. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=357362&dbid=0&repo=MeridianC iv C. Department of Environmental Quality(DEQ) https:llweblink.meridiancity.orglWebLinkIDocView.aspx?id=359200&dbid=0&repo=MeridianC ity F. Idaho Transportation Department(ITD) https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=360549&dbid=0&repo=MeridianC VIL PRIVATE STREET FINDINGS: In order to approve the application,the Director shall find the following: 1. The design of the private street meets the requirements of this Article; The Director finds the design of the proposed private streets comply with the standards listed in UDC 11-3F-4. 2. Granting approval of the private street would not cause damage hazard,or nuisance, or other detriment to persons,property,or uses in the vicinity; and The Director does not anticipate the proposed private streets would cause any hazard, nuisance or other detriment to persons,property or uses in the vicinity if they are designed as proposed and constructed in accord with the standards listed in UDC 11-3F-4B. Page 13 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. The Director finds the use and location of the private streets within the multi family development does not conflict with the Comprehensive Plan and/or the regional transportation plan. 4. The proposed residential development(if applicable)is a mew or gated development. This finding is not applicable as the proposed private streets are for a multi family development. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Task Order 11281.H to Stantec Consulting Services, Inc. for the Tertiary Filtration-Services During Construction project and for the Procurement Manager to sign for the Not-to-Exceed amount of$2,498,040.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts Meeting Date: 9/24/2024 Presenter: N/A Estimated Time: N/A Topic: Approval of Task Order 11281.H to Stantec Consulting Services, Inc. for the Tertiary Filtration-Services During Construction project and for the Procurement Manager to sign for the Not-to-Exceed amount of$2,498,040.00. Recommended Council Action: Background: This Task Order is written against the current Master Agreement with Stantec. This takes the consultant services through the end of construction. TASK ORDER NO. 11281.H Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND STANTEC CONSULTING SERVICE, INC. (ENGINEER) This Task Order is made this 24t" day of September, 2024 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "Owner", and accepted by Stantec Consulting Services, Inc., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (Category 2a) between the above-mentioned parties dated October 2, 2023. The Project Name for this Task Order is as follows: TERTIARY FILTRATION - SERVICES DURING CONSTRUCTION PROJECT UNDERSTANDING The City of Meridian (City) Water Resource Recovery Facility (WRRF) is in year seven of a ten-year NPDES compliance schedule to reduce phosphorus effluent loadings to Fivemile Creek as required in the 2017 EPA administered NPDES permit. The City has previously completed a Wastewater Resource Recovery Facility Plan (WRRFP) in December 2018 per the facility planning process identified in the Idaho Administrative Procedures Act (IDAPA). As part of that effort, a comprehensive Capital Improvement Plan was identified to address the various treatment challenges and regulatory updates. In order to address more stringent total phosphorus removal requirements, the need for additional tertiary filtration was identified as part of that effort. Stantec has identified several requirements for this project that will be used as a framework for establishing the expectations for the work. These project requirements include schedule, criteria, and facility design elements. Preliminary schedule requirements: • Contractor Notice to Proceed expected late October 2024 • Substantial completion expected early May 2026 (Permit requires July 31, 2026) • Startup and commissioning complete by July 31, 2026 • IPDES compliance date of June 30, 2027 (expected to be administered by State of Idaho) TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 1 of 12 Stantec SCOPE OF WORK This work is generally described as submittal reviews, response to Contractor questions, clarifications, and change items. These services also could include field observations, final inspections, record drawings, startup and commissioning and other work as requested by the City. The following describes assumptions and conventions that were used in developing this scope of ESDC work. These services were developed based on the 90% design documents which were distributed to the City and reviewed with review comments incorporated into this scope. General Assumptions • Project Staging and Sequencing - The staging and sequencing of the construction will generally be left to the means and methods of the awarded Contractor except as identified in the design documents and the special project constraints within. • Pre-purchased equipment submittals will be reviewed under this agreement in addition to those specified under the General Contractor scope. TASK 1 - Engineering Services During Construction Scope 1 .1 Project Management and Coordination The project management and coordination work for this Task Order 3 will include: 1.11 Project Management Plan Update Stantec will revise the project management plan (PMP) developed during design to update the status, delivery approach, staffing, responsibilities, schedule, risks and project deliverables. The PMP will be reviewed and updated on an annual basis or if there are significant changes as determined by Stantec. 1.1.2 Progress Tracking, Reporting and Invoicing Stantec will prepare and maintain tracking tools for monthly reporting and invoicing to the City. The invoicing will include monthly status updates on a task-by-task basis, physical percent complete status and any changes or new risks identified in the billing period. 1.1.3 Internal, Contractor and City Coordination Significant internal coordination between Stantec internal staff, contractor coordination, and City project manager will be needed in this project. Stantec assumed eight hours per week of coordination including informal phone calls and impromptu meetings, Teams discussions, emails, log maintenance and other coordination demands to keep the construction progressing, support the City's project manager and coordinate all the stakeholders as appropriate. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 2 of 12 Stantec Project Management Assumptions: • Document Management —All formal construction documentation (submittals, RFIs, change orders, etc.) will be saved, managed, and maintained on ConDoc. This online ConDoc platform will be made available to Stantec at no expense to Stantec. • Invoicing will be performed monthly unless otherwise coordinated with the City due to inactivity. • Engineer and City will maintain documents logs for real time access. It is assumed an electric document management system, ConDoc, will be established by the City and Contractor and will be accessed regularly by Engineer. 1 .2 Construction Meetings The following meetings during construction are as follows. 1.2.1 Construction Coordination Meetings Stantec will manage and coordinate the design team to provide engineering support during construction. Coordination will be as administered by the City or the City's representative and are anticipated to require periodic meetings and workshops. Meeting minutes will be sent to the City for review and comment prior to sending to the Contractor. Stantec will coordinate, prepare for and attend the following: • Pre-construction conference — Stantec to coordinate with City, prepare agenda and take/distribute notes and is assumed to include four Stantec staff onsite. • Regular bi-weekly (every two weeks) construction progress meetings — Stantec to attend, conduct, and review Contractor notes. It is assumed that three Stantec staff will attend, two in-person and one virtually for 22 months of regular meetings. • Five special equipment and material conferences (e.g., membrane vendor, building manufacturer, concrete conference) • Integrator-led programming and functional design workshop 1.2.2 Additional Construction Meetings This will include additional construction meeting coordination as requested by the City. It is assumed that two Stantec staff will attend in person and one virtually with the level of effort assumed to be two additional construction meetings per month for 10 months (for a total of 20 additional meetings) while construction activities are heavy. The special meetings will be billed per meeting as requested by the City. Stantec will provide hourly break down for additional meetings billed. Construction Meetings Assumptions: • Notes will be taken by Stantec, distributed to the City for review and distributed to the Project team by Stantec and documentation of meeting decisions and topics. Notes will be distributed within 5 business days of the progress meeting. • The City may need up to two days review time of the draft notes. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 3 of 12 Stantec 1 .3 Conformed Drawings Stantec will incorporate addenda and design revision information identified during the bidding services and revise the drawings and specifications into conformed drawings and specifications to be distributed to the selected Contractor prior to notice-to-proceed. It is assumed that 50 sheets will need to be revised at two hours per sheet and 20 hours of specification updates. Note that the conformed drawings are to have City's building review/approval stamp indicating approval to construct. Digital versions of specifications and drawings will be provided. The conformed drawings and spec deliverables will include: • 2 sets of full size drawings • 6 sets of half-size (11 X17) drawings • 2 sets of technical specifications • 2 sets of partial specifications (electrical/I&M and civil) • Digital (pdf) versions of both the specifications, appendices and drawings 1 .4 Submittal Reviews Stantec shall assist City by reviewing submittals and shop drawings as they are required and received from the Contractor via Condoc. The submittals will be reviewed for conformity with the contract documents and general engineering and operations compliance and functionality including cross discipline review. The submittal reviews do not relieve the Contractor's responsibility to provide bid compliance materials, equipment and processes as required and communicated in the contract documents. Submittals will be reviewed and returned to the Contractor as approved, approved as noted, amend and resubmit or rejected. It is expected that 400 original plus 200 resubmittals (600 total) submittals will be received. For budgeting purposes, it is assumed that each submittal is averages 6 hours with resubmittals averaging 3 hours. Stantec will also prepare and maintain a submittal log. The log shall capture submittal items by package for review and approval tracking. The final submittal count shall be compared to the scoping assumptions. Assumptions: • Stantec will review submittals within two weeks of receipt. • The City will receive submittals concurrently for their information and should the City have review comments prior to Stantec's review finalization, Stantec will incorporate the review comments accordingly. • Stantec will not hold up submittal reviews for City's review response. 1 .5 Contract Documents Interpretation and Clarification (RFI, RFP, CPR, WCD and CO Assistance) 1.5.1 RFIs Stantec will interpret the technical content of drawings and specifications with respect to requests for clarification and/or deviation from them. Review, document, recommend specific action, and respond to all requests for information (RFI). For budgeting purposes, it is expected that 250 RFIs will be processed at an average of six hours per RFI. This level of TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 4 of 12 Stantec effort is assumed to include 60 revised sketches/CAD drawings throughout the duration of the project. 1 .5.2 Review of City/Engineer Requested Change Orders (out of scope work) RFPs are City/Engineer initiated requests for the Contractor to prepare a proposal for new or additional work as requested by the City. If approved, this proposed additional work would be documented in a change order. For budgeting purposes it is expected that 20 RFPs will be performed during this project averaging 16 hours each. This level of effort is assumed to include 20 revised sketches/CAD drawings throughout the duration of the project. 1 .5.3 Change Proposal Requests (CPRs) Stantec will assist the City with review of Contractor change proposal requests (CPRs) including cost review, general review and negotiations of the CPR for completeness and accuracy. For budgeting purposed it is assumed that 40 CPRs will be reviewed as part of this project at 10 hours each. 1 .5.4 Work Change Directives (WCD) Stantec will assist the City in preparation of work change directives per the City request as deemed necessary for changed conditions and revised City preferences, additions to and variances from the design intent and documents. For budgeting purposes, it is assumed up to 15 work change directives will be reviewed as coordinated by the City at 20 hours each. This level of effort is assumed to include 20 revised sketches/CAD drawings throughout the duration of the project. 1 .5.5 Change Order Assistance The City will lead preparation of the change orders. However, Stantec will support the City with the review and preparation of drawings/sketches, specifications, and cost estimates to assist with contract change orders and in negotiations. For budgeting purposes, it is assumed that up to 50 change orders will be needed as part of this project at an average of two hours of support each. 1 .6 Factory Testing Support Stantec will provide staff and services to support factory witness testing for the major pump systems, membranes, and programmable logic controls per specification requirements. Assumptions: • The membrane filtration witness requires two staff (process-mechanical and electrical/I&C) for a duration of two days. • The filter feed pumps and motors shall require 2 staff (process-mechanical and electrical/I&C) for a duration of 2 days. • The PLC shall require one I&C staff for a duration of 2 days. • The process controls instrument system (PCIS) factory testing witness requires two staff (process-mechanical and electrical/I&C) for a duration of two days. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 5 of 12 Stantec • One additional 2-day factory test support trip as needed for two engineers to the membrane factory testing site. • All travel will be within the United States or Canada. Deliverables: • A brief memorandum summarizing observations and recommendations shall be issued for each factory witness test. 1 .7 Construction Field Administration 1.7.1 Regular Site Visits Stantec will provide in-field engineering support services from local staff. This support is in addition to bi-weekly (every other week) site walks before or after progress meetings estimated to include 78 weeks of support for an average of five hours per site visit. It is assumed that 39 of these site visits will be part of (pre or post) construction meetings and the other 39 are independent of construction meetings as situations arise and site coverage is most needed. This site work will include daily photos, notes, site walk, Contractor check-in and observations of in progress work and recently completed work to identify observable areas of non- compliance or conflict. Note these observations do not relieve the Contractor of constructing per the contract documents. All information obtained in the field administration work will be documented and available for City review and reference. 1.7.2 Additional As-requested Site Visits Should the conditions warrant additional site observations and inspection work to supplement the budgeted weekly site visits, these additional site visits will be only as authorized by the City and as conditions warrant. It is assumed that up to 39 additional site visits at 6 hours each are budgeted as part of this work. 1.7.3 Special Site Visits Stantec will provide special discipline site visits for unique situations that arise requiring specific disciplines or specialists to be on-site for meetings, observations, or to get an on-site perspective of any issues or progress information that may be needed. It is assumed that 18 special site visits may be needed for the project including the six needed for structural observations. Each site visit will accompany site visit notes, photos and other documentation as is appropriate. 1 .8 Quality Review Stantec will review nonconformance notices or reports, inadequate test results or any notifications generated by the City or various Inspectors, respectively, when requested by the City that are deemed inadequate or in need of Engineer review. The number of reviews shall be assumed as 20 at two hours each. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 6 of 12 Stantec 1 .9 Final Job Walks Stantec will assist City staff in reviewing project completion. Stantec shall attend a substantial completion walk through inspection of specialists/engineers (mechanical, electrical, structural, I&C, civil, and architectural) for up to a full day. Stantec will assist the City in: • Confirming Contractor's claim of substantial and final completion has been met • Development of a punch list of items necessary to complete the project Additionally, Stantec shall attend a final completion walk through inspection with the same number of engineers/specialists as in the substantial completion site inspection. Stantec shall assist the City in verification of completion of the punch list items. 1 .10 Final Record Drawings Stantec will prepare final record drawings that incorporate the following: • Addenda • Contract Clarifications • Field Changes • Change orders • Contractor supplied as-built drawings. The Stantec will submit final record drawings and final project specifications. The submittal shall consist of electronic PDF files of 22" x 34" drawings and hard copies as required in the City Record Drawing Standards found on the City website. A minimum of two (2) full size singled sided bound drawing sets and 3 half-size bound sets shall be prepared. For budgeting purposes, it is assumed that this task will require one hour per drawing, for 305 drawings. It is not anticipated that every contract drawing will require revision. Levels of effort beyond these assumptions shall be authorized in writing as Supplemental Services. It is assumed that there will only be one final version of record drawings produced at the end of the project based upon Contractor redlines, RFls, City and Stantec field notes. 1 .11 Start-up Planning Support Stantec will assist the City with reviewing Contractor start up plans, participate in start-up planning and issues meetings, and participate in two-hour Coordination activities as requested by City. Stantec will coordinate, prepare for, attend and take notes at eight monthly start up planning and coordination meetings starting four months prior to Substantial Completion. It is expected that four Stantec staff will virtually attend with one staff in person. 1 .12 Functional Testing and Start-up Support It is expected that the Contractor will have primary responsibility for startup and testing of the facilities. Stantec will be present on-site during startup of the system. Stantec will provide process and other discipline engineering support along with operations and maintenance support during startup for each major process system. Process and other discipline engineering support will review equipment for proper installation, connections, and operation. This assistance includes the following: • Additional detailing and revisions to the startup plan developed to assist in finalization. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 7 of 12 Stantec • Provide engineering input and oversight during startup and commissioning of individual unit processes: • Witness performance tests as specified in the Contract Documents, review test reports applicable to the equipment and systems, and make recommendations as to acceptance. • Analyze equipment and process performance for conformance with intended design conditions. • Assist the City during initial startup of the facilities by assisting assigned operating personnel. • Advise City staff during startup/testing. • Verify that startup performance is as anticipated and troubleshoot any unexpected outcomes. • Participate in meetings, respond to email inquiries, and evaluate operational data and procedures. • Provide recommendations for operational, system, or control narrative changes to improve system performance. Assumptions: • Startup services are budgeted at two project representatives full time (40-hours per week each) for six weeks for planning and to observe and provide input during the permanent system startup and commissioning period plus travel costs. 1 .13 Acceptance Testing Support The Contractor will lead all acceptance testing related activities. Additional detailing and revisions to the Acceptance Test Plan developed by the Contractor will be reviewed by Stantec to assist in finalization. The Contractor shall demonstrate, through Acceptance Testing, that the Project meets Performance Standards established in the Contract Documents for plant hydraulics, chemical feed, controls, water quality, and waste streams. Stantec will attend and witness field and performance tests and review test reports applicable to the equipment and systems and make recommendation to City as necessary. Assumptions: • One on-site project representative from Stantec is anticipated to directly observe acceptance testing for four of the expected eight weeks required for acceptance testing. A second on-site Stantec representative is anticipated to be on-site to observe acceptance testing for up to 10 full days. • Stantec assumes 320 hours for this effort: • Stantec will provide support of 40 hours/week for four weeks onsite for one person. • Stantec will provide secondary support of 40 hours/week for two weeks onsite for a second person. • During the other four weeks, Stantec will support acceptance testing; Stantec support is assumed to be 20 hours/week during this time. Infrequent visits to the site may be required during these other weeks. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 8 of 12 Stantec • The Contractor will provide on-site support for the entire acceptance testing period. • Stantec is not including any water quality testing lab or testing costs, the City or the Contractor will perform all necessary testing. 1 .14 Training Assistance In addition to the training provided by the Contractor and equipment vendors, Stantec will prepare and arrange for operator and maintenance training for major components of the work. Training will consist of some classroom training with handouts and projected images, as well as on-site training on the actual constructed systems. The training shall consist of approximately three four-hour sessions in person. Training will cover the design intent, process overview, major system components and equipment operation, instrumentation and controls, operating strategies and monitoring. Training deliverables will include training presentations and associated documents. In addition, one Stantec engineer will be available sit in on each subject class up to a maximum of four classes (assumed at 3-hour) to provide additional information or input during the class. 1 .15 O&M Manual (O&M) Stantec will develop an O&M manual for the City in accordance with IDAPA 58.01 .16. The manual will only be for the new or updated facilities included in this project except as noted in the outline assumptions. The O&M manual will follow the general format of the February 2017 WRRF O&M Manual with the level of detail similar to the December 2023 WRRF Digester 6 O&M Manual. It is expected that the O&M Manual will generally contain the following major items within for the membrane tertiary filtration system chapter: • Tertiary Filtration Chapter Executive Summary • System Overview • Theory of Operation • Equipment and Instrumentation • Procedures • Future Expansion Assumptions and Deliverables: • Stantec will also incorporate vendor submittals and vendor specific equipment O&M manuals and submit to the City but this work will be provided as part of the submittal review work (not part of this task). • Submit DRAFT O&M documentation for City Review in MS Word. • Incorporate City review comments and submit FINAL O&M documentation to City and IDEA if requested in MS Word and pdf. TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 9 of 12 Stantec NOTICES Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Purchasing Manager 33 E. Broadway Avenue Meridian, Idaho 83642 Telephone: (208) 489-0417 kwatts@meridiancity.orq Stantec Consulting Services, Inc. Attn: Michael Fuss 727 East Riverpark Lane, Ste. 150 Boise, ID 83706 Telephone: (208)345-5865 Email: Michael.fuss@stantec.com TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 10 of 12 Stantec TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1.1 Project Management& Coordination ■ Ongoing Throughout Project $239,384 1.2 Construction Meetings ■ 90 days from NTP Regular and Planned Special Meetings ■ $110,764 As-needed Construction Meetings ■ $53,139 1.3 Conformed Drawings 0 $25,585 1.4 Submittal Reviews 0 $659,979 1.5 RFI, RFP, SPR, WCD & CO Support $616,666 1.6 Factory Testing Support 0 $52,180 1.7 Construction Field Administration ■ Regular and Planned Special Site Visits ■ $185,727 As-needed Site Visits ■ $54,852 1.8 Quality (Nonconformance) Review 0 $5,200 1.9 Final Job Walks 0 $67,635 1.10 Final Record Drawings 0 $79,733 1.11 Start-up Plan Support 0 $26,519 1.12 Function Testing Support 0 $121,029 1.13 Acceptance Testing Support 0 $69,370 1.14 Training & Assistance 0 $26,175 1.15 O&M Manual 0 $104,103 TASK ORDER TOTAL: $2,498,040.00 The Not-To-Exceed amount to complete all services listed above for this Task Order is two million, four hundred ninety-eight thousand, forty dollars and 00/100 ($2,498,040.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the Owner in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN STANTEC CONSULTING SERVICES, INC. BY: BY: "�Ulzl:zl KEITH WATTS, Procurement Manager MICHAEL FUSS, P.E., Inland NW Practice Lead 9-24-2024 Dated: Dated:9/17/24 City Project Manager: David Briggs Approved by Council: 9-24-2024 TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 11 of 12 Stantec Attachment A- Preliminary Schedule ID Task Name 2625 202G 11. AugS Oct Nw 0-0 lan Feh Mar r M Jun A Au Se Oct Nw Oec lan Feb Mar r M JunI Jul 1 NTP1, 117 2 Mobilization 1 Submittals 5 TF Building 29 Chem Bldg 3(Non Critical Path) :1 —r r:11 37 Chem Bldg 1(Non Critial Path) � - 43 Misc Site Work(Non Critical Path) 48 Prepurchased Equipment and Delivery 49 Prepurch(Xformers)Expected Delivery I 4I7d 50 Dupont Skids Expected Delivery 51 VFDs �TI ��� ��� �� • � �� 55 VFD's Expected Delivery � I � E�� I �E1�1�E — 1 56 PPI-SectionolizingCabinets �. 60 Sectionalizing Cabinets Expected Delivery 7�I37 61 PP2-Balance of Electrical — T E 1-1 66 PLCs/Camm Panels 7 7— -7 7 7 7 � � H— 4 +— �I� 66 PLC's Expected Delivery Date 67 MCCs �HHHHHHHHHHHHI � � �� 71 MCCs Expected Delivery Date — • �116 72 Switchboards t t t—�—t t t—�—t—t —t �t t—I� 76 Switchboard Expected Delivery Dote 10131 TASK ORDER 11281.H Tertiary Filtration Services During Construction Page 12 of 12 Stantec E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Task Order 11448 to Forsgren Associates for the Ninemile Creek Flood Mitigation project for the Not-to-Exceed amount of$505,000.00 C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: September 24, 2024 Presenter: N/A Estimated Time: 0.00 Topic: Ninemile Creek Flood Mitigation Task Order 11448 Recommended Council Action: Approve Task Order 11448 to Forsgren Associates for the Ninemile Creek Flood Mitigation project for the Not-to-Exceed amount of$505,000.00 and approve Procurement Manager to authorize the Purchase Order for the Not-to-Exceed amount of$505,000.00. Background: The City has taken over the management of this project from MDC.As a recipient of a grant; we, the City will be reimbursed at 100% up to the final design of this project. City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1840 - Other Government From 10/1/2023 Through 9/30/2024 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 80150 Development Expense 2,403,969.96 805,807.21 1,598,162.75 Total OPERATING COSTS 2,403,969.96 805,807.21 1,598,162.75 DEPT EXPENDITURES 2,403,969.96 805,807.21 1,598,162.75 TOTAL EXPENDITURES 2,403,969.96 805,807.21 1,598,162.75 Date: 9/17/24 03:24:24 PM Page: 1 CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 8/30/2024 REQUESTING DEPARTMENT Public Works - WW Project Name: Ninemile Creek Flood Mitigation Design&Engineering Support Project Manager: Jason Korn Contract Amount: $505,000 Contractor/Consultant/Design Engineer: Forsgren Associates Is this a change order? Yes ❑ No ❑ Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 1 Budget Available(Purchasing attach report): Department 1840 Yes 0 No ❑ Construction ❑ GL Account 80150 FY Budget: 2024&2025 Task Order 0 Project Number: 11448 Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑ No ❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category MDC (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License N/A Expiration Date: Corporation Status Active-Good standing Insurance Certificates Received(Date): Expiration Date: Rating: Payment and Performance Bonds Received(Date): Rating: Builders Risk Ins.Req'd: Yes ❑ No 0 If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: This project is being taken over from MDC whom began work back in 2011.The City is piggybacking off MDC's RFQ for Professional Services,which is why Forsgren has been awarded the TO. Jason Korn 8/30/2024 Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: September 18,2024 Approval Date 9-24-2024 By: Cot Councol Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final TASK ORDER NO. 11448 Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND FORSGREN ASSOCIATES (CONSULTANT) This Task Order is made this 24t day of September, 2024 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Forsgren Associates, hereinafter referred to as "Consultant" pursuant to the mutual promises, covenant and conditions contained in the Resolution No. 11-015 between Meridian Development Corporation and the "Consultant" dated August 24, 2011. The Project Name for this Task Order is as follows: NINEMILE CREEK FLOOD MITIGATION PROJECT PROJECT UNDERSTANDING-SUMMARY The City of Meridian in cooperation with the Meridian Development Corporation (MDC) and FEMA are working to develop flood resilience on Nine Mile Creek in the vicinity of Downtown Meridian. Forsgren has assisted MDC and the City with evaluation and development of proposed improvements to reduce flood risk. Forsgren has prepared a 75% design and assisted in the development of a FEMA grant application for the project. Forsgren has also provided agency coordination and permitting assistance with the UPRR. This scope of service will provide additional permitting assistance with UPRR and ongoing coordination with the Ada County Highway District (ACHD) and the Nampa Meridian Irrigation District (NMID). Final design and preparation of bidding documents will also be provided. This scope also includes services during construction. The specifics of this scope are provided below. SCOPE OF WORK Task 1 — UPRR Permit Modifications for Existing ACHD Crossing Assist with preparation of a UPRR permit modification request for ACHD. Prepare permit material in accordance with the existing design for the crossing of Nine Mile Creek near Meridian Road. The permit will request modifications to the existing ACHD storm drain line running parallel to UPRR from Meridian Road to the inlet to Nine Mile Creek. The requested modifications will be in accordance with the current design proposing enlargement of the existing storm drain line to increase its capacity. Task 2 — Ongoing Permit Coordination Task Order 11448 Ninemile Creek Flood Mitigation Project Page 1 of 5 Forsgren Associates Provide ongoing environmental permit coordination for approval. This will include ongoing coordination with the Corp of Engineers and the Department of Water Resources and DEQ as necessary. Task 3 - Nampa Meridian Irrigation District Coordination Coordination with NMID regarding finalization of design improvements and obtaining approval from NMID for bidding and construction. This task will include coordination with NMID regarding construction sequencing and scheduling. Construction methods and requirements with be coordinated. Includes assistance with the development of operational agreements as necessary between NMID, the City of Meridian, and ACHD. Task 4 - Final Design Provide for final design of the proposed improvements including finalization of construction drawings and development of bidding documents according to Idaho Standards for Public Works Construction. The final design will include the following major elements: • Inlet structure at Storey Park • East Franklin Road Crossing • Flood conveyance pipeline • Union Pacific Railroad Crossing • Outlet structure at Nine Mile Creek Final design will be prepared according to the design criteria used during development of the 75% design and FEMA funding application process. It is anticipated that the final design drawing package will include the following: Sheet No. General Cover 1 Legend 1 Survey Control 1 Design Criteria and General 1 Notes Inlet Structure Site Plan 1 Grading and Drainage 1 Cross Sections 2 Grating and Mechanical Details 1 Structural Details 2 East Franklin Road Crossing Plan 1 Profile 1 Construction Notes and Criteria 1 Connection Details 1 Structural Details 1 Task Order 11448 Ninemile Creek Flood Mitigation Project Page 2 of 5 Forsgren Associates Conveyance Pipeline Plan & Profiles 8 Design Criteria and General 1 Notes Manhole Details 2 Control Structure Details 2 Crossing and Connection Details 4 Details 2 Union Pacific RR Crossing Plan 1 Profile 1 Construction Notes and Criteria 1 Elevation Details 1 Excavation and Suring 1 Monitoring Plan Sheet 1 Details 1 Outlet/Irrigation Control Structure Site Plan 1 Grading and Drainage Plan 1 Profile 1 Cross Sections 1 Mechanical Details 1 Structural Details 1 Roadway and Paving Roadway sections 1 Paving Details 2 Traffic Control Plan 3 Total Sheets 54 Drawings will be prepared on 11 x1 7 plan sheets with an appropriate scale. Task 5 - Final Design Report Prepare a final design report for the project. The report will provide background on the purpose and goals of the project as well as established design criteria. Final design decisions will be documented. The report will include permitting conclusions and will document operating agreements developed for the project. Task 6: Services During Bid and Award Assist with distribution and advertisement of the contract documents. Assist in preparation for and attend a pre-bid meeting. Forsgren will respond to contractor questions during bidding. After bids are received, Forsgren will assist in bid review and provide recommendations regarding award. Task 7: Services During Construction Provide ongoing assistance during construction This task will include the following: Task Order 11448 Ninemile Creek Flood Mitigation Project Page 3 of 5 Forsgren Associates 1. Preparation for and attendance at a preconstruction meeting. 2. Review of submittals for construction. 3. Responses to contractor questions during construction. 4. Preparation of change orders as necessary. 5. Participation in weekly construction meetings. Task 8: Construction Observation Services Provide ongoing construction observation including the following: 1. Full time (40hrs per week) construction observation to verify construction is being accomplished according to the intent of the design plans. 2. Periodic construction inspection (8hrs per week) from senior staff during critical construction periods and procedures. 3. Final walk through and inspection. 4. Preparation of punch-list items and certificate of substantial completion. Task 9: Record Documents and Project Closeout This task will include the following: 1. Preparation of record drawings for the project documenting changes made during construction. 2. Preparation of final contract documents during close out and project completion. 3. Assistance with reporting to funding agencies after construction completion for the project. ASSUMPTIONS While preparing our scope of services and fee schedule, we have made the following assumptions: • Task 7 - Assumes a construction duration of approximately 9 months. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Estimated Completion Date Compensation 1 UPRR Permit Modifications for ■ 6 Months after Notice to $12,000 Existing ACHD Crossing Proceed 2 ■ 6 Months after Notice to Ongoing Permit Coordination Proceed $8,000 3 Nampa Meridian Irrigation District ■ 6 months after Notice to $12,000 Coordination Proceed 4 • 6 Months after Notice to Final Design Proceed $64,000 Task Order 11448 Ninemile Creek Flood Mitigation Project Page 4 of 5 Forsgren Associates 5 ■ 6 Months after Notice to Final Design Report Proceed $10,000 6 Services During Bid and Award ■ July 2025 $15,000 7 Services During Construction ■ May 2026 $98,000 8 Construction Observation Services • May 2026 $261,000 9 Record Documents and Project Closeout • September 2026 $25,000 TASK ORDER TOTAL: $505,000.00 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 11448 is five hundred five thousand dollars ($505,000.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN FORSGREN ASSOCIATES INC BY: BY: KEITH WATTS, Procurement Manager GARY ASHBY, PE Dated: 9-24-2024 Dated: City Project Manager: Jason Korn Task Order 11448 Ninemile Creek Flood Mitigation Project Page 5 of 5 Forsgren Associates E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Sole Source for the purchased equipment of a Solstice SRT 11 Tilling Machine C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts Meeting Date: 9/24/2024 Presenter: Consent Estimated Time: 5-10 Min. Topic: Approval of Sole Source for Huber Technology, Inc. Recommended Council Action: Approval of Sole Source for the purchased equipment of a Solstice SRT 11 Tilling Machine from Huber Technology, Inc. The compatibility of equipment, components, accessories, computer software, replacement parts or service is the paramount consideration. Background: The Huber Solstice tilling machine for the biosolids dryer is unique in that it uses a dual shovel type system that scoops the material away from the stainless steel thermally heated floor and flips the hot material to the top. The HUBER Sludge Turner Solstice has two motors: one drive moves the machine longitudinally to the drying area,the second turns the double shovel during forward travel in order to tip the sludge over its axis back into the sludge bed. It performs spreading and granulation of the sludge in the greenhouse and aeration,turning and mixing of the sludge bed. The Solstice machine transports dry sludge back to the sludge feeding area and mixes it into the freshly dewatered sludge,which results in the following advantages: • Backmixing of dry sludge reduces odor-generating biological processes within the sludge due to the reduced water content. • Pasty sludge becomes easier to handle - less force is needed to move the sludge. • Quicker sludge drying- dry sludge increases the surface due to the open-porous structure. There are no known functional equivalent biosolids machines that scoop and flips the material on the market as this one does. Huber Technology, Inc. sells exclusively through Gobal Sampson. Therefore,the Public Works Department requests a sole source procurement for the Huber Solstice SRT 11 Tilling Machine and related equipment&services per Idaho State Statute 67-2808 (viii). This equipment will be purchased by the City's Contractor for the WRRF Biosolids Dryer Project. PURCHASING AGENT E IDIAN% 33 East Broadway Avenue Meridian, ID 83642 Phone: 208-888-4433 Fax: 208-887-4813 CITY OF MERIDIAN SOLE SOURCE FORM Date: August 26,2024 Item or Service: Huber Technology, Inc. - Solstice SRT 11 Tilling Machine x Sole Source: Item is available from only one vendor. Item is one-of-a kind item and is not sold through distributors. Manufacturer is a sole distributor. JUSTIFICATION: (Attach additional pages if needed) The Huber Solstice tilling machine for the biosolids dryer is unique in that it uses a dual shovel type system that scoops the material away from the stainless steel thermally heated floor and flips the hot material to the top. The HUBER Sludge Turner Solstice has two motors: one drive moves the machine longitudinally to the drying area, the second turns the double shovel during forward travel in order to tip the sludge over its axis back into the sludge bed. It performs spreading and granulation of the sludge in the greenhouse and aeration, turning and mixing of the sludge bed. The Solstice machine transports dry sludge back to the sludge feeding area and mixes it into the freshly dewatered sludge, which results in the following advantages: • Backmixing of dry sludge reduces odor-generating biological processes within the sludge due to the reduced water content. • Pasty sludge becomes easier to handle — less force is needed to move the sludge. • Quicker sludge drying — dry sludge increases the surface due to the open-porous structure. There are no known functional equivalent biosolids machines that scoop and flips the material on the market as this one does. Huber Technology, Inc. sells exclusively through Gobal Sampson. Therefore, the Public Works Department requests a sole source procurement for the Huber Solstice SRT 11 Tilling Machine and related equipment & services per Idaho State Statute 67-2808 (viii). This equipment will be purchased by the City's Contractor for the WRRF Biosolids Dryer Project. CERTIFICATION: I am aware of the requirements set forth in the City's Purchasing Policy& Procedures Manual for competitive bidding and the established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident that this justification for sole source/sole brand meets the City's criteria and is accurate. Council Approval 9-24-2024 Date: Requestor(Print Name) Purchasing Approval: Department Manager Signature Purchasing Manager W IDIAN� AGENDA ITEM ITEM TOPIC: Subscription Services Agreement for Accela SaaS Migration Services and multi-year subscription for the Not-to-Exceed amount of$734,905.00 C� f1E RIDIA4, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: September 24, 2024 Presenter: N/A Estimated Time: 0.00 Topic: Accela SaaS Migration Subscription Recommended Council Action: Approve Subscription Agreement for Accela SaaS Migration Services and multi-year subscription for the Not-to-Exceed amount of$734,905 to begin October 1, 2024 through September 30, 2027. Background: FY25 budget has been approved and allocated for these services. The agreement includes contingency language regarding additional budget years based on council approval.Year one (FY25) total Not-to-Exceed amount is $334,800 for Migration Services and Year 1 Subscription. CITY OF MERIDIAN Purchase Requisition �E IDIAN�- Purchasing Department DATE OF :E- 33 E BROADWAY AVE,STE 106 CITY OF MERIDIAN REQUEST 9/17/2024 MERIDIAN, ID 83642 Information Technology PURCHASE ORDER NUMBER MUST APPEAR ON • TEL:(208)489-0417 SLIPS,CARTONSAND CORRESPONDENCE RELATED TO THIS ORDER FAX:(208)887-4813 AVAILABLE BUDGET AMOUNT IS BUDGET AMENDMENT REQUIRED? SU(i(itS I tU VENDOR Accela No 2663 San Ramon, Suite 500 San Ramon, CA 94583 CITY SUPPORT TICKET NO. 116279 PROJECT MANAGER PAYMENT TERMS 1FREIGHTTERMS F.O.B. REQUESTOR Dave Tiede NET 30 PREPAID DESTINATION Jeri Robbins PROJECT NAME: Accela SaaS Migration Project Description of Quantity and Pricing ACCOUNTING CODES DESCRIPTIONPART NUMBER • EXPENSEORPROJECT/ QTY UNIT UNIT PRICE FUND TASK ORDER CONTRACT I PROJECT DESCRIPTION CODE GLACCOUNT# COMMITMENT# SaaS Migration Services- 50% Due at Time of Contract Signing 1 $ 86,900.00 1 1510 53360 $ 86,900.00 SaaS Migration Services-50% Due at Project Completion 1 $ 86,900.00 1 1510 53360 $ 86,900.00 Accela Multiuser Solution Year 1 Subscription for 7 Users 7 Users $ 1,400.00 1 1140 53360 $ 9,800.00 Accela Multiuser Solution Year 1 Subscription for 2 Users 2 Users $ 1,400.00 1 1500 53360 $ 2,800.00 Accela Multiuser Solution Year 1 Subscription for 4 Users 4 Users $ 1,400.00 1 1510 53360 $ 5,600.00 Accela Multiuser Solution Year 1 Subscription for 3 Users 3 Users $ 1,400.00 1 1520 53360 $ 4,200.00 Accela Multiuser Solution Year 1 Subscription for 2 Users 2 Users $ 1,400.00 1 1900 53360 $ 2,800.00 Accela Multiuser Solution Year 1 Subscription for 10 Users 10 Users $ 1,400.00 1 1910 53360 $ 14,000.00 Accela Multiuser Solution Year 1 Subscription for 41 Users 41 Users $ 1,400.00 1 1940 53360 $ 57,400.00 Accela Multiuser Solution Year 1 Subscription for 3 Users 3 Users $ 1,400.00 1 2110 53360 $ 4,200.00 Accela Multiuser Solution Year 1 Subscription for 3 Users 3 Users $ 1,400.00 1 2210 53360 $ 4,200.00 Accela Multiuser Solution Year 1 Subscription for 4 Users 4 Users $ 1,400.00 60 3200 53360 $ 5,600.00 Accela Multiuser Solution Year 1 Subscription for 18 Users 18 Users $ 1,400.00 60 3210 53360 $ 25,200.00 Accela Multiuser Solution Year 1 Subscription for 1 User 1 User $ 1,400.00 60 3250 53360 $ 1,400.00 Accela Multiuser Solution Year 1 Subscription for 7 Users 7 Users $ 1,400.00 60 3280 53360 $ 9,800.00 Accela Multiuser Solution Year 1 Subscription for 3 Users 3 Users $ 1,400.00 60 3300 53360 $ 4,200.00 Accela Multiuser Solution Year 1 Subscription for 4 Users 4 Users $ 1,400.00 62 3400 53360 $ 5,600.00 Accela Multiuser Solution Year 1 Subscription for 1 User 1 User $ 1,400.00 65 3500 53360 $ 1,400.00 Accela Multiuser Solution Year 1 Subscription for 1 User 1 User $ 1,400.00 1 5120 53360 $ 1,400.00 Accela Multiuser Solution Year 1 Subscription for 1 User 1 User $ 1,400.00-F 1 1 5210 53360 $ 1,400.00 NOTES: Council Approval Date: SaaS Migration Services as Described in Accela Statement of Work dated 9/17/2024 $334,800.00 Accela Multiuser Solution Year 1 Subscription Period from 10/1/24 to 9/30/2025 AUTHORIZED DEPARTMENT SIGNATURE How to fill out the Purchase Requisition. Fill in the SHIP TO DEPARTMENT NAME. This is the name of the requesting department and where the product will be shipped If the Ship To location is somewhere other than the department location, please enter that address in the lines below the department name and highlight it. Fill in the DATE OF REQUEST located in the box on the right hand side of the form. Fill in the amount of budget available for this commitment. Is a budget amendment required to fund this request? Answer YES or NO. Enter the name of the SUGGESTED VENDOR. Please check with FINANCE to verify that the City of Meridian has the vendor set up as an account. If the vendor is not set up, request that a W-9 form be submitted to FINANCE before placing the order. If PURCHASING receives this Purchase Requisition and the vendor is not set up,an order processing delay occurs If vendor will be determined by procurement process,enter"TBD" CITY SUPPORT(JITBIT)TICKET NO is entered by purchasing staff. Enter the PROJECT NAME,TASK ORDER NAME AND NUMBER and/or PROJECT/COMMITMENT NUMBER Enter the name of the PROJECT MANAGER and REQUESTOR. Under"PART NUMBER/DESCRIPTION/COMMITMENT NAME /TASK ORDER/CONTRACT/PROJECT DESCRIPTION Enter the COMMITMENT NAME,TASK ORDER or PROJECT DESCRIPTION, Part Number or Description of Item being purchased If you have more than one item, enter each on a separate line. Enter the QUANTITY for each line item. Enter the UNIT and UNIT PRICE for each line item. (Task orders and contracts should be listed as QTY 1 and UNIT EA. Unit price and total will be equal.) ACCOUNTING CODES Enter the FUND that you want the expense to impact 1) The FUND number will be either: (a) 01,07,08, 20,55,or 60 depending on what FUND the budget is in Enter the DEPARTMENT CODE you want the expense to impact 1) The DEPARTMENT CODE is a 4 digit number that corresponds to your department Enter the GL ACCOUNT NUMBER(Expense Account)for each item. 1) The GL ACCOUNT NUMBER(Expense Account) is the 5 digit number where the budgets are located Enter the PROJECT CODE/COMMITMENT#you want the expense to impact 1) The PROJECT CODE/COMMITMENT is an alpha numeric code that identifies a specific project or commitment to charge all expenses to INFORMATION ONLY The FUND, DEPARTMENT CODE,GL ACCOUNT NUMBER,AND PROJECT CODE make up the accounting code for your request. The accounting code will hold the budget dollars and actual expenses for your PO request. Accuracy is important as the resulting PO encumbers this accounting code(budget line item). Not all requests will have a project number. Call Purchasing if you are unsure. This form will automatically total your request. In the NOTES field add any information that you feel is significant. AUTHORIZED DEPARTMENT SIGNATURE Each department has a list of employees and amounts that they are authorized to sign for. Please make sure that the authorized department personnel signs the form. The completed and signed form must be submitted to Purchasing,along with the required support documents via a CITY SUPPORT(JITBIT)ticket. PRINT AND SUBMIT ONLY PAGE 1(NOT THESE INSTRUCTIONS) City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1140 - Clerk From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 21,237.48 0.00 21,237.48 Total OPERATING COSTS 21,237.48 0.00 21,237.48 DEPT EXPENDITURES 21,237.48 0.00 21,237.48 TOTAL EXPENDITURES 21,237.48 0.00 21,237.48 Date: 9/17/24 11:12:15 AM Page: 1 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1500 - Finance Department From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 130,935.24 0.00 130,935.24 Total OPERATING COSTS 130,935.24 0.00 130,935.24 DEPT EXPENDITURES 130,935.24 0.00 130,935.24 TOTAL EXPENDITURES 130,935.24 0.00 130,935.24 Date: 9/17/24 11:12:15 AM Page: 2 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1510 - Information Technology From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 1,145,270.16 0.00 1,145,270.16 Total OPERATING COSTS 1,145,270.16 0.00 1,145,270.16 DEPT EXPENDITURES 1,145,270.16 0.00 1,145,270.16 TOTAL EXPENDITURES 1,145,270.16 0.00 1,145,270.16 Date: 9/17/24 11:12:15 AM Page: 3 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1520 - Legal Dept. From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 4,892.04 0.00 4,892.04 Total OPERATING COSTS 4,892.04 0.00 4,892.04 DEPT EXPENDITURES 4,892.04 0.00 4,892.04 TOTAL EXPENDITURES 4,892.04 0.00 4,892.04 Date: 9/17/24 11:12:15 AM Page: 4 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1900 - Community Development Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 9,973.56 0.00 9,973.56 Total OPERATING COSTS 9,973.56 0.00 9,973.56 DEPT EXPENDITURES 9,973.56 0.00 9,973.56 TOTAL EXPENDITURES 9,973.56 0.00 9,973.56 Date: 9/17/24 11:12:15 AM Page: 5 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1910 - Planning Department From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 20,801.88 0.00 20,801.88 Total OPERATING COSTS 20,801.88 0.00 20,801.88 DEPT EXPENDITURES 20,801.88 0.00 20,801.88 TOTAL EXPENDITURES 20,801.88 0.00 20,801.88 Date: 9/17/24 11:12:15 AM Page: 6 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1940 - Building Department From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 95,725.08 0.00 95,725.08 Total OPERATING COSTS 95,725.08 0.00 95,725.08 DEPT EXPENDITURES 95,725.08 0.00 95,725.08 TOTAL EXPENDITURES 95,725.08 0.00 95,725.08 Date: 9/17/24 11:12:15 AM Page: 7 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 2110 - Police Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 814,988.52 0.00 814,988.52 Total OPERATING COSTS 814,988.52 0.00 814,988.52 DEPT EXPENDITURES 814,988.52 0.00 814,988.52 TOTAL EXPENDITURES 814,988.52 0.00 814,988.52 Date: 9/17/24 11:12:15 AM Page: 8 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 2210 - Fire Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 178,016.52 0.00 178,016.52 Total OPERATING COSTS 178,016.52 0.00 178,016.52 DEPT EXPENDITURES 178,016.52 0.00 178,016.52 TOTAL EXPENDITURES 178,016.52 0.00 178,016.52 Date: 9/17/24 11:12:15 AM Page: 9 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3200 - PW - Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 44,447.40 0.00 44,447.40 Total OPERATING COSTS 44,447.40 0.00 44,447.40 DEPT EXPENDITURES 44,447.40 0.00 44,447.40 TOTAL EXPENDITURES 44,447.40 0.00 44,447.40 Date: 9/17/24 11:14:13 AM Page: 1 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3210 - PW - Engineering From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 70,426.44 0.00 70,426.44 Total OPERATING COSTS 70,426.44 0.00 70,426.44 DEPT EXPENDITURES 70,426.44 0.00 70,426.44 TOTAL EXPENDITURES 70,426.44 0.00 70,426.44 Date: 9/17/24 11:14:13 AM Page: 2 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3250 - Environmental Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 1,470.00 0.00 1,470.00 Total OPERATING COSTS 1,470.00 0.00 1,470.00 DEPT EXPENDITURES 1,470.00 0.00 1,470.00 TOTAL EXPENDITURES 1,470.00 0.00 1,470.00 Date: 9/17/24 11:14:13 AM Page: 3 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3280 - Land Development From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 15,509.88 0.00 15,509.88 Total OPERATING COSTS 15,509.88 0.00 15,509.88 DEPT EXPENDITURES 15,509.88 0.00 15,509.88 TOTAL EXPENDITURES 15,509.88 0.00 15,509.88 Date: 9/17/24 11:14:13 AM Page: 4 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3300 - MUBS From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 63,397.44 0.00 63,397.44 Total OPERATING COSTS 63,397.44 0.00 63,397.44 DEPT EXPENDITURES 63,397.44 0.00 63,397.44 TOTAL EXPENDITURES 63,397.44 0.00 63,397.44 Date: 9/17/24 11:14:13 AM Page: 5 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 62 - Water Fund 3400 - Water - Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 155,302.56 0.00 155,302.56 Total OPERATING COSTS 155,302.56 0.00 155,302.56 DEPT EXPENDITURES 155,302.56 0.00 155,302.56 TOTAL EXPENDITURES 155,302.56 0.00 155,302.56 Date: 9/17/24 11:14:13 AM Page: 6 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 65 - Wastewater Fund 3500 - WW - Admin From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 77,722.08 0.00 77,722.08 Total OPERATING COSTS 77,722.08 0.00 77,722.08 DEPT EXPENDITURES 77,722.08 0.00 77,722.08 TOTAL EXPENDITURES 77,722.08 0.00 77,722.08 Date: 9/17/24 11:14:13 AM Page: 7 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 5120 - Recreation Administration From 10/1/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 3,529.92 0.00 3,529.92 Total OPERATING COSTS 3,529.92 0.00 3,529.92 DEPT EXPENDITURES 3,529.92 0.00 3,529.92 TOTAL EXPENDITURES 3,529.92 0.00 3,529.92 Date: 9/17/24 11:15:18 AM Page: 1 City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 5210 - Parks Division From 10/l/2024 Through 9/30/2025 Budget with Current Year Budget Amendments Actual Remaining OPERATING COSTS 53360 Software Expense 5,663.28 0.00 5,663.28 Total OPERATING COSTS 5,663.28 0.00 5,663.28 DEPT EXPENDITURES 5,663.28 0.00 5,663.28 TOTAL EXPENDITURES 5,663.28 0.00 5,663.28 Date: 9/17/24 11:15:18 AM Page: 2 EAccela ACCELA SUBSCRIPTION SERVICES AGREEMENT This Accela Subscription Services Agreement (this"Agreement") is entered into as of the date of the applicable Order, as defined below,that incorporates these terms (the "Effective Date") by and between Accela, Inc. and the entity identified in such Order("Custome►"). 1. DEFINITIONS. 1.1 "Accela System" means the information technology infrastructure used by or on behalf of Accela in performing the Subscriptions Services, including all computers,software (including but not limited to Accela Software), hardware, databases, electronic systems (including database management systems), and networks,whether operated directly by Accela or its third party suppliers. 1.2 "Aggregate Data" means data and information related to Customer's use of the Subscription Services, including anonymized analysis of all data processed in the Subscription Services,that is used by Accela in an aggregate and anonymized manner, including compiling statistical and performance information related to the provision and operation of the Services. 1.3 "Authorized User" means one named employee, contractor or agent of Customer(each identified by a unique email address)for whom Customer has purchased a subscription to the Subscription Services and who is authorized by Customer to access and use the Services under the rights granted to Customer pursuant to this Agreement. 1.4 "Consulting Services" means packaged or time and materials consulting, review,training or other services (but excluding Subscription and Support Services) delivered by Accela to Customer pursuant an Order. The current Consulting Services Policy is available at www.accela.com/terms/. 1.5 "Customer Data" means the content, materials, and data that Customer,Authorized Users, and External Users enter into the Subscription Services. Customer Data does not include any component of the Subscription Services, material provided by or on behalf of Accela, or Aggregate Data. 1.6 "Documentation" means the then-current technical and functional user documentation in any form made generally available by Accela for the Subscription Services. 1.7 "External Users" means third party users of the Subscription Services that access the public-facing interfaces of the Subscription Services to submit queries and requests to facilitate communications between such third party and Customer. 1.8 "Intellectual Property Rights" means any patent rights (including, without limitation, patent applications and disclosures), copyrights,trade secrets, know-how, and any other intellectual property rights, in all cases whether or not registered or registrable and recognized in any country orjurisdiction in the world. 1.9 "Order" means an Accela order form or other mutually acceptable document fully executed between Customer and Accela that incorporates this Agreement. 20201023 EAccela 1.10 "Service Availability Policy' means the Service Availability and Security Policy located at www.accela.com/terms/. 1.11 "Subscription Services" means the civic administration services, comprised of the Accela System, Software, and Support Services,to which Customer may license access to in accordance with the terms herein. 1.12 "Software" means any licensed software (including client software for Authorized Users' devices) and Documentation that Accela uses or makes available as part of the Subscription Services. 1.13 "Support Services" means those technical and help services provided by Accela in accordance with the Software Support Services Policies (SaaS) located at www.accela.com/terms/. 1.14 "Subscription Period" means the duration of Customer's authorized use of the Subscription Services as designated in the Order. 2. USAGE AND ACCESS RIGHTS. 2.1 Right to Access. Subject to the terms and conditions of this Agreement, Accela hereby grants to Customer a limited, non-exclusive, non-transferable right and license during the Subscription Period,to permit: (i)Authorized Users to access and use the internal and administrative interfaces of the Subscription Services in accordance with the Documentation to support Customer's internal business purposes and (ii) its External Users the ability to access and use the publicly available interfaces to submit requests and information to Customer. Each instance of the Subscription Service shall be provisioned with the amount of storage set forth in the Order and additional storage may be purchased at the then-current rates. 2.2 Support Services&Service Availability. During the Subscription Period,Accela shall provide to Customer the Support Services specified in the Order and shall make all commercially reasonable efforts to attain the service levels specified in the applicable policies.The remedies set forth in the Support Services and Service Availability Policy are the sole and exclusive remedies for any breach of the service levels. Customer grants Accela a royalty-free,worldwide,transferable, sub- licensable, irrevocable, perpetual license to use or incorporate into its software or services any suggestions or other feedback provided by Customer or Authorized Users relating to the operation or features of the Subscription Services. 2.3 Purchasing Consulting Services. Customer may purchase Consulting Services from Accela by executing an Order for such services. All prices are exclusive of travel and expenses, which will be invoiced at actual cost,without markup, and will comply with the Consulting Services Policy located at www.accela.com/terms/or as otherwise agreed in the applicable Order. If applicable, one Consulting Services day shall be equal to eight (8) hours. 2.4 Restrictions on Use. Customer shall not, and shall not permit others to: (i) use or access the Subscription Services in any manner except as expressly permitted by the Agreement, including but not limited to, in a manner that circumvents contractual usage restrictions set forth in this Agreement; (ii) license, sub-license,sell, re-sell, rent, lease,transfer, distribute,time share or otherwise make any portion of the Subscription Services available for access by third parties except as otherwise expressly provided herein; (iii) use the Subscription Service in a way that: (a)violates or infringes upon the rights 20201023 EAccela of a third party; or (b)stores or transmits libelous,tortious, or otherwise unlawful material or malicious code or viruses; (iv) create derivative works, reverse engineer, decompile, disassemble, copy, or otherwise attempt to derive source code or other trade secrets from or about any of the Subscription Services (except to and only to the extent such rights are proscribed by law); (v) interfere with or disrupt the security, integrity, operation, or performance of the Subscription Services; (vi) access, use, or provide access or use to the Subscription Services or Documentation for the purposes of competitive analysis or the development, provision, or use of a competing software,SaaS or product or any other purpose that is to Accela's detriment or commercial disadvantage; (vii) provide access to the Subscription Services to competitors of Accela; (viii) access or use components of the Subscription Service not licensed by Customer; (ix) use or allow the use of the Subscription Services by anyone located in, under the control of, or that is a national or resident of a U.S. embargoed country or territory or by a prohibited end user under Export Control Laws (as defined in Section 12.3, Compliance with Laws); (x) remove, delete, alter or obscure any trademarks, Documentation,warranties, or disclaimers, or any copyright,trademark, patent or other intellectual property or proprietary rights notices from any Subscription Services; or(xi) access or use the Subscription Services in,or in association with,the design, construction, maintenance, or operation of any hazardous environments, systems or applications, any safety response systems or other safety-critical applications,or any other use or application in which the use or failure of the Subscription Services could lead to personal injury or severe physical or property damage. 2.5 Ownership. Accela retains all Intellectual Property Rights, including all rights,title and license to the Subscription Service, Software,Accela System, Support Services, Consulting Services, and Aggregate Data, any related work product of the foregoing and all derivative works thereof by whomever produced; provided however,that to the extent such materials are delivered to Customer as part of the Subscription Services, Consulting Services or Support Services then Customer shall receive a limited license consistent with the terms of Section 2 to use such materials during the Subscription Period. 2.6 Customer's Responsibilities. Customer will: (i) be responsible for meeting Accela's applicable minimum system requirements for use of the Subscription Services set forth in the Documentation; (ii) be responsible for Authorized Users' compliance with this Agreement and for any other activity (whether or not authorized by Customer)occurring under Customer's account; (iii) be solely responsible for the accuracy, quality, integrity and legality of Customer Data; (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Subscription Services and Customer Data under its account, and notify Accela promptly of any such unauthorized access or use, and; (v) use the Subscription Services only in accordance with the applicable Documentation, laws and government regulations. 3. PAYMENTTERMS. 3.1 Purchases Directly from Accela. Except as otherwise set forth in an Order, Subscription fees shall be invoiced annually in advance and such fees shall be due and payable on the first day of the Subscription and on each anniversary thereafter for each renewal, if any.All other invoices shall be due and payable net thirty(30)from the date of the applicable invoice.All amounts payable to Accela under this Agreement shall be paid by Customer in full without any setoff, deduction, debit,or withholding for any reason. All Subscription Services fees are exclusive of any taxes, levies, duties, 20201023 EAccela withholding or similar governmental assessments of any nature (collectively, "Taxes"). If any such Taxes are owed or payable for such transactions, they shall be paid separately by Customer without set-off to the fees due Accela. 3.2 Purchases from Authorized Resellers. In the event that Customer has purchased any products or services through a reseller,subject to these terms, any separate payment arrangements and terms shall be exclusively through such reseller and Accela is not a party to such transactions. Accela's sole obligations are set forth herein and Customer acknowledges that its rights hereunder may be terminated for non-payment to such third party. 4. CONFIDENTIALITY. As used herein, "Confidential Information" means all confidential information disclosed by a one party to this Agreement to the other party of this Agreement whether orally or in writing,that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that: (i) is or becomes generally known to the public without breach of any obligation owed to the disclosing party; (ii)was known to the receiving party prior to its disclosure without breach of any obligation owed to the disclosing party; (iii) is received without restriction from a third party without breach of any obligation owed to the disclosing party; or(iv)was independently developed by the receiving party. Each party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information except as permitted herein, and will limit access to Confidential Information to those of its employees, contractors and agents who need such access for purposes consistent with this Agreement and who are bound to protect such Confidential Information consistent with this Agreement.The receiving party may disclose Confidential Information if it is compelled by law to do so, provided the receiving party gives the disclosing party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the disclosing party's request and cost,to contest, limit, or protect the disclosure. 5. CUSTOMER DATA. 5.1 Ownership. Customer reserves all its rights,title, and interest in and to the Customer Data. No rights are granted to Accela hereunder with respect to the Customer Data, except as otherwise set forth explicitly in Section 5. 5.2 Usage. Customer shall be responsible for Customer Data as entered in to, applied or used in the Subscription Services. Customer acknowledges that Accela generally does not have access to and cannot retrieve lost Customer Data. Customer grants to Accela the non-exclusive right to process Customer Data (including personal data)for the sole purpose of and only to the extent necessary for Accela: (i)to provide the Subscription Services; (ii)to verify Customer's compliance with the restrictions set forth in Section 2.4 (Restrictions on Use) if Accela has a reasonable belief of Customer's non-compliance; and (iii) as otherwise set forth in this Agreement. Accela may utilize the information concerning Customer's use of the Subscription Services (excluding any use of Customer's Confidential Information)to improve Subscription Services,to provide Customer with reports on its use of the Subscription Services, and to compile aggregate statistics and usage patterns by customers using the Subscription Services. 5.3 Use of Aggregate Data. Customer agrees that Accela may collect, use and disclose Aggregate Data derived from the use of the Subscription Services for industry analysis, benchmarking, analytics, 20201023 EAccela marketing and other business purposes. All Aggregate Data collected, used and disclosed will be in aggregate form only and will not identify Customer, its Authorized Users or any third parties utilizing the Subscription Services. 6. WARRANTIES AND DISCLAIMERS. 6.1 Subscription Services Warranty. During the Subscription Period,Accela warrants that Subscription Services shall perform materially in accordance with the applicable Documentation. As Customer's sole and exclusive remedy and Accela's entire liability for any breach of the foregoing warranty, Accela will use commercially reasonable efforts to: (a) repair the Subscription Services in question; (b) replace the Subscription Services in question with those of substantially similar functionality; or(c), after making all commercially reasonable attempts to do the foregoing,terminate the applicable Subscription Services and refund all unused, prepaid fees paid by Customer for such non-compliant Subscription Services. 6.2 Consulting Services Warranty. For ninety (90) days from the applicable delivery,Accela warrants that Consulting Services shall be performed in a professional and workmanlike manner. As Customer's sole and exclusive remedy and Accela's entire liability for any breach of the foregoing warranty,Accela will use commercially reasonable efforts to (a) re-perform the Consulting Services in a compliant manner;or, after making all commercially reasonable attempts to do the foregoing, (b) refund the fees paid for the non-compliant Consulting Services. 6.3. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, ACCELA MAKES NO WARRANTY OF ANY KIND,WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE,AND SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY,SECURITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT,TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. 6.4. Cannabis-Related Activities. If Customer purchases any Subscription Services for use with any cannabis-related activities,the following additional disclaimers shall apply:Accela is considered a software service provider to its customers and not a cannabis related business or agent thereof. In addition to the foregoing,Accela only retains Subscription Services fees of this Agreement from its Customer for general software services, a state or local government agency,and does not retain these fees from any type of External Users. It is the sole responsibility of the Customer to offer state law compliant services, which may be coordinated and facilitated through the use of the Subscription Services. Accela makes no representations, promises, or warranties with respect to the legality, suitability, or otherwise regarding any third party provider, including partners, and have no responsibility or liability with respect to services provided to Customer by such third parties. 7. INDEMNIFICATION.Accela will defend (or at Accela's option, settle) any third party claim, suit or action brought against Customer to the extent that it is based upon a claim that the Subscription Services, as furnished by Accela hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs, damages and reasonable attorneys' fees attributable to such claim that are finally awarded against Customer, provided that Customer provides: (a)Accela notice of such claim as soon practical and in no event later than would reasonably permit Accela to respond to such claim, (b) reasonable cooperation to Accela, at Accela's expense, in the defense and/or settlement of such claim and (c)Accela the sole and exclusive control of the defense, litigation and settlement of such claim. In the event that Accela reasonably believes, in its sole discretion,that such claim may 20201023 EAccela prevail or that the usage of the Subscription Services may be joined,Accela may seek to: (a) modify the Subscription Services such that it will be non-infringing (provided such modification does not materially reduce the functionality or performance of Customer's installed instance); (b) replace the Subscription Services with a service that is non-infringing and provides substantially similar functionality and performance; or, if the first two options are not commercially practicable, (c)terminate the remainder of the Subscription Period and refund any, pre-paid, unused fees received by Accela.Accela will have no liability under this Section 7 to the extent any claims arise from (i) any combination of the Subscription Services with products, services, methods of a third party; (ii) a modification of the Subscription Services that were either implemented by anyone other than Accela or implemented by Accela in accordance with Customer specifications; (iii) any use of the Subscription Services in a manner that violates this Agreement or the instructions given to Customer by Accela; (iv) a version of the Subscription Services other than the current, fully patched version, provided such updated version would have avoided the infringement; or(v) Customer's breach of this Agreement.THIS SECTION 7 STATES THE ENTIRE OBLIGATION OF ACCELA AND ITS LICENSORS WITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS RELATED TO THIS AGREEMENT. 8. LIMITATION OF LIABILITY. EXCEPT FOR LIABILITY ARISING OUT OF EITHER PARTY'S LIABILITY FOR DEATH OR PERSONAL INJURY OR CUSTOMER'S BREACH OF SECTION 2, NEITHER PARTY'S AGGREGATE LIABILITY FOR DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER IN CONTRACT,TORT OR UNDER ANY OTHER THEORY OF LIABILITY, SHALL EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE INCIDENT. EXCEPT FOR LIABILITY ARISING OUT OF CUSTOMER'S BREACH OF SECTION 2 OR EITHER PARTY'S LIABILITY FOR DEATH OR PERSONAL INJURY, IN NO EVENT SHALL EITHER PARTY OR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING OR DELIVERING THE SERVICE BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES,ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SUBSCRIPTION SERVICES, WHETHER BASED ON WARRANTY, CONTRACT,TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGALTHEORY.THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT A PARTY HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE,AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. 9. SECURITY. Accela has implemented commercially viable and reasonable information security processes, policies and technology safeguards to protect the confidentiality and integrity of Customer Data, personal data protect against reasonably anticipated threats. Customer acknowledges that, notwithstanding security features of the Subscription Services, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises,governments and quasi-governmental actors, as well as technologies,that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6,Accela will have no liability for any such security breach. Customer further acknowledges that the Subscription Services is not guaranteed to operate without interruptions,failures, or errors. If Customer or Authorized Users use the Subscription Services 20201023 EAccela in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will indemnify Accela and hold it harmless against those risks. 10. THIRD PARTY SERVICES. Customer may choose to obtain a product or service from a third party that is not directly produced by Accela as a component of the Subscription Services ("Third Party Services") and this may include third party products resold by Accela. Accela assumes no responsibility for, and specifically disclaims any liability,warranty or obligation with respect to, any Third Party Service or the performance of the Subscription Services (including Accela's service level commitment)when the Subscription Services are used in combination with or integrated with Third Party Services. 11. TERM AND TERMINATION. 11.1 Agreement Term.This Agreement shall become effective on the Effective Date and shall continue in full force and effect until the expiration of any Subscription Periods set forth in an applicable Order governed by the Agreement. 11.2 Subscription Periods& Renewals. Subscription Periods begin as specified in the applicable Order and, unless terminated earlier in accordance with this Agreement, continue for the term specified therein. Except as otherwise specified in the applicable Order, (a) all Subscription Services will automatically renew for additional Subscription Periods equal to the expiring Subscription Period, unless either party gives the other at least sixty(60) days' notice of non-renewal before the end of the relevant Subscription Period and (b), Orders may only be cancelled or terminated early in accordance with Section 11.3. Subscription Services renewals may be subject to an annual increase,for which Accela shall provide Customer notice prior to the renewal of the Subscription Period. In the event of any non- renewal or other termination, Customer's right to use the Subscription Services will terminate at the end of the relevant Subscription Period. Accela acknowledges that Customer is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of Customer's statutory mandate. Notwithstanding anything in this Agreement to the contrary, Customer's obligations under this Agreement to provide payment to Accela as described herein shall be subject to and dependent upon appropriations being made by Meridian City Council for such purpose. 11.3 Termination or Suspension for Cause. A party may terminate this Agreement and Subscription Services license granted hereunder for cause upon thirty(30) days'written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty(30) day period. Either party may terminate immediately if the other party files for bankruptcy or becomes insolvent. Accela may,at its sole option, suspend Customer's or any Authorized User's access to the Subscription Services, or any portion thereof, immediately if Accela: (i) suspects that any person other than Customer or an Authorized User is using or attempting to use Customer Data; (ii) suspects that Customer or an Authorized User is using the Subscription Services in a way that violates this Agreement and could expose Accela or any other entity to harm or legal liability; (iii) is or reasonably believes it is required to do so by law or court order or; (iv) Customer's payment obligations are more than ninety(90) days past due, provided that Accela has provided at least thirty(30) days' notice of such suspension for delinquent payment. Should Customer terminate this Agreement for cause,Accela will refund a pro-rata portion of unused, pre-paid fees. 11.4 Effect of Termination. If this Agreement expires or is terminated for any reason: (i)within thirty (30)calendar days following the end of Customer's final Subscription Period, upon Customer's request Accela provided Customer Data and associated documents in a database dump file; provided that 20201023 EAccela Customer pays (a) all costs of and associated with such copying, as calculated at Accela's then-current time-and-materials rates, and (b) any and all unpaid amounts due to Accela; (ii) licenses and use rights granted to Customer with respect to Subscription Services and intellectual property will immediately terminate; and (iii)Accela's obligation to provide any further services to Customer under this Agreement will immediately terminate, except as mutually agreed between the parties. If the Subscription Services are nearing expiration date or are otherwise terminated,Accela will initiate its data retention processes, including the deletion of Customer Data from systems directly controlled by Accela.Accela's current Data Storage Policy can be accessed www.accela.com/terms/. 11.5 Survival. Sections 2.5 (Ownership and Proprietary Rights),4(Confidentiality), 6.3 (Disclaimer),8 (Limitation of Liability), 11.4 (Effect of Termination), 11.5 (Surviving Provisions), and 12 (General Provisions)will survive any termination or expiration of this Agreement. 12. GENERAL. 12.1 Notice. Except as otherwise specified in this Agreement, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery; (ii)three days after sending registered, return receipt requested, post or; (iii) one day after sending by commercial overnight carrier. Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer's account for the Subscription Services. 12.2 Governing Law and Jurisdiction.This Agreement and any action related thereto will be governed by the laws of the State of Idaho without regard to its conflict of laws provisions.The exclusive jurisdiction and venue of any action related to the subject matter of this Agreement will be the state and federal courts located in the State of Idaho and each of the parties hereto waives any objection to jurisdiction and venue in such courts. 12.3 Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Further, in connection with the services performed under this Agreement and Customer's use of the Subscription Services,the parties agree to comply with all applicable anti-corruption and anti-bribery laws, statutes and regulations. 12.4 Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of Accela,which shall not be unreasonably withheld. Any attempted assignment or transfer,without such consent,will be null and void. Subject to the foregoing,this Agreement will bind and inure to the benefit of the parties,their respective successors and permitted assigns. 12.5 Publicity. Notwithstanding anything to the contrary, each party will have the right to publicly announce the existence of the business relationship between parties without disclosing the specific terms of the Agreement. 12.6 Miscellaneous. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein,the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law,the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law,and the remaining provisions of this Agreement will remain in effect. Accela will not be liable for any delay or failure to perform under this Agreement to the extent such 20201023 EAccela delay or failure results from circumstances or causes beyond the reasonable control of Accela.This Agreement does not create a partnership, franchise,joint venture, agency, fiduciary or similar relationship between the parties.This Agreement, including any attachments hereto as mutually agreed upon by the parties, constitute the entire agreement between the parties concerning its subject matter and it supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement will be effective unless in writing and signed by a duly authorized representative of each party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary, no additional or conflicting terms or conditions stated in any of Customer's purchase order documentation or otherwise will be incorporated into or form any part of this Agreement, and all such terms or conditions shall be null and void. 12.7 State of Idaho Requirements.The following provisions are required by the State of Idaho and are included solely to comply with the laws of the State of Idaho. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, as applicable, Consultant certifies that Consultant is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. The terms "company" and "boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. No Public Funds for Abortion Act. Pursuant to Idaho Code § 18-8703, as applicable, Consultant certifies that it is not, and will not for the duration of this Agreement become, an abortion provider or an affiliate of an abortion provider, as those terms are defined in the "No Public Funds for Abortion Act," Idaho Code §§ 18-8701 etseq. Contract with company owned or operated by the government of China prohibited. Pursuant to Idaho Code § 67-2359, as applicable, Consultant certifies that Consultant is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. The terms "company" and "government of China" shall have the meanings ascribed to them in Idaho Code § 67-2359. Fossil Fuels/Firearms. Consultant certifies that: (i) as of the Effective Date, it is not engaged in a "Boycott," as defined in Idaho Code §67-2347A, of any individual or company because that individual or company engages in or supports (a) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy,timber, minerals, hydroelectric power, nuclear energy, or agriculture, or (b)the manufacture, distribution, sale, or use of any"Firearm," as defined in Idaho Code §18-3302(2)(d); and (ii) it will not engage in any such boycott during the Term. 20201023 Proposed by: Dale Loyd ML Accela Contact Phone: Contact Email: dloyd@accela.com Quote ID: Q-33669 2633 Camino Ramon, Suite 500 Valid Through: 10/1/2024 San Ramon, CA, 94583 Currency: USD Order Form Address Information Bill To: Ship To: City of Meridian City of Meridian 33 East Broadway Avenue 33 E. Broadway Ave Meridian, Idaho 83642 Meridian, Idaho 83642 United States United States Billing Name: Kristy Vigil Billing Phone: (208)489-0495 Billing Email: kvigil@meridiancity.org Services Year Date End Date Term Net Total (Months) Multi Solution User Year 1 10/1/2024 9/30/2025 12 $1,400.00 115 $161,000.00 >Accela Building-SaaS Year 1 10/1/2024 9/30/2025 12 $0.00 115 $0.00 >Accela Planning-SaaS Year 1 10/1/2024 9/30/2025 12 $0.00 115 $0.00 Enhanced Reporting Database Year 1 10/1/2024 9/30/2025 12 $0.00 1 $0.00 (ERD) TOTAL: $161,000.00 Year Start Date End Date Term (Months) Multi Solution User Year 10/1/2025 9/30/2026 12 $1,491.00 115 $171,465.00 >Accela Building -SaaS Year 2 10/1/2025 9/30/2026 12 $0.00 115 $0.00 >Accela Planning-SaaS Year 2 10/1/2025 9/30/2026 12 $0.00 115 $0.00 Enhanced Reporting Database Year 2 10/1/2025 9/30/2026 12 $22,290.45 1 $22,290.45 (ERD) TOTAL: $193,755.45 Services Year Start Date End Date Term Price Net T (Months) 6 Multi Solution User Year 3 10/1/2026 9/30/2027 12 $1,587.91 115 $182,610.22 >Accela Building-SaaS Year 3 10/1/2026 9/30/2027 12 $0.00 115 $0.00 >Accela Planning-SaaS Year 3 10/1/2026 1 9/30/2027 12 $0.00 115 $0.00 Page 1 of 3 Services Year Start Date End Date Term Price Qty Net Total (Months) Enhanced Reporting Database Year 3 10/1/2026 9/30/2027 12 $23,739.33 1 $23,739.33 (ERD) TOTAL: $206,349.55 Pricing Summary Period Net Total Year 1 $ 161,000.00 Year 2 $ 193,755.45 Year 3 $206,349.55 Total $561,105.00 Additional Terms: 1. No additional or conflicting terms or conditions stated in Customer's order documentation, including purchase orders, will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions will be null. 2. This Order Form, including any OnPrem Licenses, Maintenance and Support, and Subscription Services, Enhanced Reporting Database and Managed Application Services will be governed by the applicable terms and conditions. If those terms and conditions are non-existent, have expired, do not apply or have otherwise been terminated, the following terms at https://www.accela.com/terms/will govern as applicable, based on the Customer's purchase. 3. All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable. 4. If Customer has a prior agreement with Accela, and this purchase is co-terming with that prior agreement, if the start date on this Order Form is before the actual delivery date of the purchase, Accela may pro-rate this purchase so that it can co-term with the prior agreement. 5. If this Order Form is executed and/or returned to Accela by Customer after the Order Start Date above, Accela may adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the products and provided that the total term length does not change. 6. Enhanced Reporting Database pricing is based on a percentage of SaaS Annual Contract Value. As SaaS Annual Contract Value increases/decreases based on seat count changes or annual uplift ERD pricing will be adjusted accordingly at contract renewal. 7. Pricing is based upon payment by ACH or check. Payment by credit card (including Purchase Cards)for product and services in this Order Form will be subject to a service charge of 3%. There is no service charge for ACH or check payment. Page 2 of 3 Enhanced Reporting Database Policy This Accela Enhanced Reporting Database policy is an agreement between you ("You" or"Your")and Accela,Inc. ("Accela"). The Accela Enhanced Reporting Database ("Reporting Database") license subscription gives You direct access to a database that is a replicated copy of the Accela Automation Tenant Transaction Database ("Transaction Database"). In addition to the terms and conditions of the applicable Master Agreement, Your use of the Reporting Database is governed by the terms and conditions as set forth below. Accela reserves the right to revoke Your license should You fail to comply with these rules. 1. .Reporting Database is SQL Server-based and will contain exact copy of data from the Transaction Database. 2. Accela will use commercially reasonable efforts to provide a near real-time sync between the Reporting Database and the Transaction database instances. Accela estimates the databases will be synced within seconds, however, in some circumstances this may take several minutes. 3. The Reporting database may only be accessed by authentication credentials provided to You by Accela from an IP address that is on your allow list. If You attempt to Access the Reporting Database from an IP addresses not on your allow list, your access will be denied. IP addresses can be added to or removed from your allow list by contacting Accela support. 4. The Reporting Database is read only and does not support updates, data synchronization or mirroring capabilities. 5. The Reporting Database is only supported in Accela's SaaS solution hosted in Accela's Azure environment. 6. Reporting database will be supported per Accela's standard SaaS Service Level Agreement("SLA").Accela is not responsible for maintenance, availability or uptime of any external services or databases that reside outside of Accela's SaaS environment even if they are interfacing with the Reporting Database. 7. You agree to work in good faith with Accela to mitigate any performance issues that might arise from overuse or abuse of the Reporting Database. 8. Accela reserves the right to interrupt any session that is running against the Reporting Database if, in Accela's sole discretion, the session is deemed to impact the availability or stability of the system as a result of long remote queue length or replication latency to the Reporting Database. Signatures Accela, Inc. Customer Signature: Signature: Signed by: �l i(,(A,ad f 4t,( h 73668EE5EB274C8... Print Name: Print Name: Luke Cavener, Council President 9-24-2024 Michael E Gigliello Title: Controller Date: ttest C ris o nson, Cit Clerk 9-24-2024 9/17/2024 Page 3 of 3 MAccela Statement of Work Meridian, ID SaaS Migration Services 9/16/2024 Version 1.0 Accela, Inc. 2633 Camino Ramon Suite 120 San Ramon, CA 94583 Tel: 925-659-3200 Statement of Work Page 1 of 9 Proprietary and Confidential MAccela TABLE OF CONTENTS TABLEOF CONTENTS.....................................................................................................................................................................2 DOCUMENTCONTROL....................................................................................................................................................................3 INTRODUCTION................................................................................................................................................................................4 OVERVIEW............................................................................................................................................................................................4 SCOPEOF SERVICES......................................................................................................................................................................4 WORKDESCRIPTION.............................................................................................................................................................................4 OUTOF SCOPE.................................................................................................................................................................................5 PROJECTASSUMPTIONS...............................................................................................................................................................5 GENERAL PROJECT ASSUMPTIONS........................................................................................................................................................5 INTEGRATIONASSUMPTIONS.................................................................................................................................................................6 PROJECTTIMELINE...............................................................................................................................................................................6 PROJECTCOMPLETION..........................................................................................................................................................................6 PROJECTSPUT ON HOLD......................................................................................................................................................................6 PAYMENTTERMS.............................................................................................................................................................................6 PAYMENTSCHEDULE............................................................................................................................................................................6 EXPENSES............................................................................................................................................................................................6 CONTRACTSUM....................................................................................................................................................................................6 ADMINISTRATION.............................................................................................................................................................................7 CHANGEODERS...................................................................................................................................................................................7 EXPIRATION..........................................................................................................................................................................................7 DISCLAIMERS........................................................................................................................................................................................7 SIGNATURES....................................................................................................................................................................................8 APPENDIX A: CHANGE ORDER FORM...........................................................................................................................................9 SIGNATURE AND ACCEPTANCE...............................................................................................................................................................9 Statement of Work Page 2 of 9 Proprietary and Confidential MAccela DOCUMENT CONTROL Date Author Version Change Reference 7/14/2023 J. White 1.0 SOW Creation Statement of Work Page 3 of 9 Proprietary and Confidential MAccela INTRODUCTION OVERVIEW This Statement of Work("SOW") dated 9/16/2024 sets forth the scope and definition of the project-based professional services(collectively,the"Services")to be provided by Accela, Inc., its affiliates and/or agents ("Accela")to Meridian, ID ("Agency" or"Customer"). The products and services contained herein shall be governed by the Subscription Services Agreement located at www.accela.com/terms/. This statement of work represents a Fixed Fee based engagement. SCOPE OF SERVICES Accela will provide services to the Agency for migrating the Accela on-premise Civic Platform instance to the Accela Cloud based on the materials provided by the Agency in the SaaS Migration Questionnaire. • Import/upgrade of MS SQL DBs (up to 3 environments: Development,Test, Production) • Assistance migrating 5 specific interfaces: o GIS (including APO load) o Credit Card Payment Adapter(TPE) o Avolve ProjectDox o License Professional Load o Access ID • Migration of up to 250 SSRS reports • EMSE 3.0 Upgrade • Assist in integrating Azure SSO • Up to 40 hour of issue resolution and testing assistance during UAT • Go live planning and cutover assistance Products The following Accela products are in scope for this Project: • Accela Automation • Accela Citizen Access • Accela GIS • Accela Mobile WORK DESCRIPTION Accela will perform a migration of the customer's on-premise Accela environments using MS SQL (up to 3 environments: Support,Test, Production)to the Accela SaaS platform. Steps: 1. Customer provides an updated backup of the MS SQL databases for the environments to be migrated 2. Perform the database migration (Accela,Jetspeed,AGIS, AMO, and ADS databases as required) Statement of Work Page 4 of 9 Proprietary and Confidential MAccela a. Copy database to Accela site b. Execute preparation and remediation scripts; drop any custom objects c. Import data from the MS SQL DB into Accela SaaS SQL instance 3. Execute validation scripts to confirm the schema 4. Provision tenant instance in Accela SaaS 5. Update environment specific data in the databases 6. Import documents from on-premise ADS to Accela SaaS ADS o Extract documents from the DB and move to ADS 7. Start Accela services and validate the system is functional i.e. login, search, create records, etc. 8. Execute automated test tool to ensure proper system functionality 9. Customer performs migration validation 10. Remediate any data issues that found from the migration 11. Provide the customer with a backup of the revised SQL DB 12. Upgrade EMSE Master Scripts to current version o Convert EMSE 2.0 scripts in standard choices to EMSE 3.0 scripts 13. Migrate and Test integrations o Repoint service endpoints to new URLs o Adjust firewall rules and network topologies as necessary o Update interface EMSE scripting dependences for Azure compatibility o Unit test and ensure base functionality 14. Migrate and update SSRS reports (maximum of 250) o Import reports into the Accela SaaS environment o Update reports to remove dependencies on custom objects (stored procedures, functions) o Facilitate customer testing and remediate any issues found resulting from migration 15. Validate Ad Hoc reports o Remove dependencies on custom views where possible o Convert to SSRS as needed 16. Develop go live plan 17. Final go-live/roll back decision 18. Execute go live plan o Two weeks of post go live support 19. Provide 2 weeks of post go live support from the project team OUT OF SCOPE Any Coding, conversion or additional services not specifically described in this document is the responsibility of Agency. PROJECT ASSUMPTIONS GENERAL PROJECT ASSUMPTIONS • Agency will provide the necessary data, files, and other specified inputs to perform the work described in this agreement. These items will be uploaded to secure Azure storage by the Agency. Failure to provide these items in a timely fashion will result in a project delay. Such a delay will result in a Change Order. Statement of Work Page 5 of 9 Proprietary and Confidential MAccela • Agency will ensure that Accela resources have access to a Dev or Test version of the 3rd party systems for interface development. All interfaces will be developed against 1 (one), agreed upon version of the 3rd party system. • Agency will provide source code for relevant interfaces in scope. If source code is unavailable,then the project may be delayed or addition cost may result from the re-development of a new interface. Integration Assumptions • Hosting of interfaces remains the responsibility of the agency unless specifically included in the Accela SaaS license agreement. PROJECT TIMELINE The project is estimated to take 30 weeks.The projected start date for the Project is forty-five(45)calendar days after mutual acceptance and signature of this SOW. PROJECT COMPLETION Upon completion of the work defined above,this contract will be closed. PROJECTS PUT ON HOLD It is understood that sometimes Agency priorities are revised requiring the Agency to place the Accela implementation on hold. The Agency must send a formal written request sent to Accela to put the project on hold. Delays of 2 weeks or more that have a tangible impact to Accela's resource plan are subject to change order. If an Agency-based delay puts the project on hold for more than 90 days, Accela reserves the right to terminate the contract and negotiate new terms. If an Agency-based delay puts the project on hold past the termination period, Accela reserves the right to terminate the contract at the time of the delay. After that time, Accela can choose to cancel the rest of the Statement of Work.To finish the project will require a new Statement of Work at new pricing. PAYMENT TERMS PAYMENT SCHEDULE • 50% due at contract signing$86,900. • 50% invoiced at completion $86,900. EXPENSES There is no provision for travel expenses or travel time in this SOW because Agency does not need any onsite resources. Travel to the Agency will not be conducted unless a Change Order, inclusive of travel expense terms and conditions, is signed prior to travel commencing to cover the cost of the travel. CONTRACT SUM The total estimated amount payable under this SOW, as calculated from the above-mentioned fees, is $173,800. This estimated price is based on the information available at time of signing and the Statement of Work Page 6 of 9 Proprietary and Confidential MAccela assumptions, dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW. ADMINISTRATION CHANGE ODERS In order to make a change to the scope of Professional Services in this SOW, and subject to the Disclaimers below, Agency must submit a written request to Accela specifying the proposed changes in detail. Accela will submit to Agency an estimate of the charges and the anticipated changes in the delivery schedule that will result from the proposed change in the Professional Services Change Order. Accela will continue performing the Professional Services in accordance with the SOW until the parties agree in writing on the change in scope of work,scheduling, and fees therefore. Any Change Order will be agreed to by the parties in writing prior to implementation of the Change Order. If Accela's effort changes due to changes in timing, roles, responsibilities, assumptions, scope, etc. or if additional support hours are required, a change order will be created that details these changes, and impact to project and cost (if any). Any change order will be signed by Accela and Agency prior to commencing any activities defined in the change order. Standard blended rate for Accela resources is $250 per hour. The Change Order Template is attached hereto as Appendix A. EXPIRATION The scope and terms of this SOW must be executed before 6/30/2023. If the SOW is not executed,the current scope and terms can be renegotiated. DISCLAIMERS Accela makes no warranties in respect of the Services described in this SOW except as set out in the governing Subscription Services Agreement. Any configuration of or modification to the Product that can be consistently supported by Accela via APIs, does not require direct database changes and is capable of being tested and maintained by Accela will be considered a "Supported Modification".Accela's obligations and warranties in respect of its Services, Products,and maintenance and support,as set out the agreement between Accela and Agency, does not extend outside the Supported Modifications or to any Agency manipulation of implemented scripts, reports, interfaces and adaptors. In the event Agency requires significant changes to this SOW (including cumulative revisions across any one or more Change Orders) which Accela reasonably determines (a) is a material modification of the nature or scope of Services as initially contemplated by the Parties under this SOW and/or(b)is significantly outside the Supported Modifications, Accela may, upon no less than thirty (30) days' notice to Agency, suspend or terminate this SOW and/or any Change Order issued hereunder. In the event of any such termination or suspension,the parties will work together in finalizing agreed-upon Deliverables. Statement of Work Page 7 of 9 Proprietary and Confidential MAccela SIGNATURES This Statement of Work is agreed to by the parties and made effective upon the date of last signature. If undated by Agency, the effective date will be as of the Accela signature hereto. ACCELA, INC. Meridian, ID FSigned by: UI (�a f �L1.1.11 Au-TAMFa'§VAature Authorized Signature Michael E Gigliello Luke Cavener, Council President 9-24-2024 Name- Type or Print Controller Title 9/17/2024 ttest C ris o nson, Cit Clerk 9-24-2024 Date Statement of Work Page 8 of 9 Proprietary and Confidential MAccela APPENDIX A: CHANGE ORDER FORM Agency: CO#: Project Code: Date: Contract ID: Initiating Department: Initiated By: A. PROJECT CHANGE DESCRIPTION/TASK SUMMARY: 1. [Description of Change#1 —Issue details/scope impact, add as many as needed] • Schedule impact: • Resource impact: • Cost impact: 2. Etc. Total Project Schedule Impact: [Enter] Total Project Resource Impact: [Enter] Total Project Cost Impact: [Enter] B. BILLING TERMS: Please describe the method by which Accela may bill the customer. Typically for CO's this is T&M. C. EXPIRATION: If this is a CO for a bucket of T&M hours there needs to be an expiration date SIGNATURE AND ACCEPTANCE The above Services will be performed in accordance with this Change Order/Work Authorization and the provisions of the Contract for the purchase, modification, and maintenance of the Accela systems.The approval of this Change Order will act as a Work Authorization for Accela and/or Agency to perform work in accordance with this Change Order, including any new payment terms identified in this Change Order. This Change Order takes precedent and supersedes all other documents and discussions regarding this subject matter. Accepted By: Accepted By: Accela, Inc. By: By: Print Name: Print Name: Title: Title: Date: Date: Statement of Work Page 9 of 9 Proprietary and Confidential E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2025 Market Labor Fee Contract Amendment Mayor Robert E. Simison City Council Members: C�w IDIAN� Luke Cavener, President Liz Strader,Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert Simison Members of the City Council FROM: Sayard Schultz Solid Waste Coordinator, Public Works Dept. DATE: 09/17/2024 SUBJECT: Approval of Republic Services FY 25 Rate Resolution and 2 Amendments REQUESTED COUNCIL DATE: 09/24/2024 I. RECOMMENDED ACTION Approval of; a) Resolution 24-2475, Adopting FY25 Rate Schedule of Solid Waste Collection Services b) Market Labor Adjustment Contract Amendment FY25 c) Recycle Processing Fee Contract Amendment FY25 Public Works Department . 33 E.Broadway Avenue, Suite 200,Meridian,ID 83642 Phone 208-898-5500 . www.meridiancity.org FY25 MARKET LABOR FEE AMENDMENT TO FRANCHISE AGREEMENT TO PERFORM SOLID WASTE COLLECTION AND DISPOSAL SERVICES This FY25 MARKET LABOR FEE AMENDMENT TO FRANCHISE AGREEMENT TO PERFORM SOLID WASTE COLLECTION AND DISPOSAL SERVICES("Amendment") is entered into this 24th day of September, 2024 ("Effective Date"), by and between the City of Meridian, a municipal corporation of the State of Idaho ("City"),and Allied Waste Services of North America, LLC, a limited liability company registered in the state of Arizona, whose address is 18500 N. Allied Way, Phoenix, Arizona, doing business as Republic Services of Idaho, whose local address is 11101 W. Executive Dr. Boise, Idaho ("Republic Services") (together, "Parties"). WHEREAS, Republic Services provides solid waste and recycling collection and disposal services in Meridian pursuant to a franchise agreement entered into by the City on January 18, 2000, and assigned to Republic Services pursuant to Meridian City Council Resolution no. 12-844 ("Franchise Agreement"); WHEREAS, Paragraph 21 of the Franchise Agreement establishes a formula by which rates and charges for services provided by Republic Services are established and adjusted; WHEREAS, in 2021, Republic Services represented that the 2020 global pandemic had changed the labor market to require higher wages in order to retain full-time employees, and the Parties entered into an amendment to the Franchise Agreement authorizing a one-time labor adjustment to be incorporated into the rates charged for FY22; WHEREAS, Republic Services represents that the labor market again demands a wage increase; WHEREAS, the City will allow this second one-time labor adjustment to be incorporated into the rates charged for FY25, in addition to the annual CPI adjustment as agreed to in the Franchise Agreement; A. TERM MODIFIED. Section 21 of the of the Franchise Agreement shall be modified by the addition of the following provision: 21.5 Notwithstanding other provisions of this Section, in order to accommodate a one- time adjustment for increased labor costs, the base rate for services provided by Republic Services pursuant to this Agreement, from October 1, 2024 to September 30, 2025, shall be as set forth in the fee schedule duly adopted by Meridian City Council Resolution no. 24- 2475. After September 30, 2025, rates shall be adjusted in accordance with this Section 21. B. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Amendment and any other applicable amendments, all provisions of the Franchise Agreement shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Amendment shall be deemed to enlarge, limit or otherwise affect the matters addressed in this Amendment. FY25 MARKET LABOR FEE AMENDMENT TO FRANCHISE AGREEMENT PAGE 1 IN WITNESS WHEREOF,the parties shall cause this Amendment to be executed by their duly authorized officers to be effective as of the Effective Date written above. REPUBLIC SERVICES: Cord Stanley, G r t ger Republic Services of Ida o CITY OF MERIDIAN: BY: Luke Cavener, Council President 9-24-2024 Attest: Chris Johnson 9-24-2024 City Clerk FY25 MARKi.I LABOiz FEE AMENDMENT To FRANCHISE AGREEMENT PAGE 2 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2025 Recycling Processing Fee Contract Amendment FY25 RECYCLING PROCESSING FEE CONTRACT AMENDMENT This FY25 Recycling Processing Fee Contract Amendment("AMENDMENT"), is made and entered into this_24_day of September, 2024, by and between CITY OF MERIDIAN, a municipal corporation of the State of Idaho ("CITY"), and REPUBLIC SERVICES of Idaho, an Idaho Corporation,hereinafter called ("REPUBLIC SERVICES"), whose current address is: l 1101 W. Executive Dr. Boise, Idaho,(together, "Parties"). 1. RECITALS: l.l WHEREAS, REPUBLIC SERVICES perform all services pertaining to solid waste collection and disposal of the CITY'S solid waste pursuant to the Solid Waste Franchise Agreement originally executed on January 18, 2000, and assigned to Republic Services pursuant to Meridian City Council Resolution no. 12-844(the "Franchise Agreement"); and 1 .2 WHEREAS,REPUBLIC SERVICES is also additionally contracted to collect and dispose of recyclable materials as an addendum to the original franchise Agreement; and 1 .3 WHEREAS, REPUBLIC SERVICES has added the additional cost for the monthly net cost of recycling processing charges related to Meridian's recycling program; and 1.4 WHEREAS,the CITY has been advised that REPUBLIC SERVICES has sustained additional costs for disposal for Meridian's recycling program; and 1.5 WHEREAS, due to the volatilely of the secondary recycling market, commodity prices are not predicted to offset rising recycling processing costs for the foreseeable future; and 1.6 WHEREAS, the CITY desires to continue the Meridian Recycling Program because of its beneficial diversion of materials from the landfill; and 1.7 WHEREAS, it is the intent of the CITY and REPUBLIC SERVICES to amend the existing MOU between the parties to include the disposal of recycling materials for the future; and 1.8 WHEREAS,the CITY does not believe the cost of recycling has reached a prohibitive level where the costs outweigh the benefits, but that it is cognizant that may not always be the case; NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: a. Fiscal Year("FY")—This term is defined for purposes of this AMENDMENT as the period beginning October 1, 2024 through September 30, 2025 and continuing for each successive fiscal year until amended or terminated. RECYCLING PROCESSING FEE CONrRACr AMENDMEN"r-FY25 I b. Commingled Recyclable Material—This term is defined for purposes of this AMENDMENT to include: metals, plastics, newspaper, cardboard, and mixed paper. c. Net Cost of Recycling Processing Charges - This term is defined for purposes of this AMENDMENT as the charge to process(sort, bale, ship, and sell at market) Meridian's commingled recyclables minus the rebate provided by Republic Services' Material Recovery Facility from material commodity sales. 4. AMENDMENT to PARAGRAPH 21 of the FRANCHISE AGREEMENT: Section 21 of the of the Franchise Agreement shall be modified with the addition of language to read as follows: 21.5 RECYCLING PROCESSING FEE: Subject to the provisions set forth in Paragraph 6 of this AMENDMENT, for the period beginning October 1, 2024 and ending September 30, 2025 ("FY25") as determined by the rate schedule adopted between the CITY and REPRUBLIC SERVCIES for disposal of recyclables; and The Recycling Processing Fee shall be incorporated into the rate schedule on annual basis and be subject to the same provisions that govern all rates for disposal contemplated within the underlying MOU; and CPI-INDEX - The recycling processing fee is not subject to the annual CPI rate calculation. FRANCHISE FEE -The City will receive the 6% franchise fee on all commercial and residential rate components, including the recycling processing fee. Nothing contained in this AMENDMENT shall change the agreement between the parties that when there exists recycling net profit that it be split 80/20 with 80% returned to the CITY by REPUBLIC SERVICES for the benefit of the Meridian Community Recycling Fund. REPUBLIC SERVICES agrees to provide the CITY a year end reconciliation report of its recycling processing charges, including an audit of the estimated increase for the period October 1, 2024 through September 30, 2025. This reconciliation shall be provided to City Staff within 120 days of September 30, 2025. 6. PUBLIC NOTICE AND HEARING PROVISIONS: The parties agree that the recycling processing fee which is the subject of this AMENDMENT is subject to compliance with the notice and hearing provisions of Idaho Code 63-131IA. 7. PREVIOUS AGREEMENTS SUPERSEDED: This Amendment shall supersede and replace all previous Recycling Processing Fee Contract Amendments, which shall each and RECYCLING PROCESSING FEE CONTRACT AMENDMENT-FY25 2 all be nullified and void as of the effective date of effective date of the recycling processing fee as set forth herein. 8. EFFECTIVE DATE: The effective date for the recycling processing fee is predicated upon Council's approval of the fee following public hearing and execution by the parties of this AMENDMENT with the effective date established by Council to begin October 1, 2024 or as soon thereafter as practicable. IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as herein above provided. REPUBLIC SERVICES: Cord Sta y, Gen al Manager Republic Services of Idaho CITY OF MERIDIAN: Luke Cavener, Council President 9-24-2024 Chris Johnson, City Clerk 9-24-2024 RECYCLING PROCESSING FEE CONTRACT AMENDMENT—FY25 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution 24-2475: A Resolution Adopting the Fiscal Year 2025 Rate Schedule of Solid Waste Collection and Disposal Services; Authorizing the Finance Department to Collect Such Fees; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2475 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR, WHITLOCK A RESOLUTION ADOPTING THE FISCAL YEAR 2025 RATE SCHEDULE OF SOLID WASTE COLLECTION AND DISPOSAL SERVICES; AUTHORIZING FINANCE DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Section 21 of the City's solid waste franchise agreement with Republic Services, Inc., originally entered into on January 18, 2000, and approved by City Council Resolution no. 285, providing for annual review of rates and charges for services provided, Republic identified necessary updates to the solid waste collection fee schedule and presented proposed changes to the Solid Waste Advisory Commission and to the Meridian City Council; and WHEREAS,the Solid Waste Advisory Commission recommends that the City Council adopt the FY25 Rate Schedule of Solid Waste Collection Services, as set forth in Exhibit A hereto; and WHEREAS,pursuant to Idaho Code section 63-1311A, following publication of notice and public hearing, the City Council of Meridian did, by formal motion, approve the FY25 Rate Schedule of Solid Waste Collection Services, as set forth in Exhibit A hereto; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That the FY25 Rate Schedule of Solid Waste Collection Services, as set forth in Exhibit A, is hereby adopted. Section 2. That, as of its effective date, the FY25 Rate Schedule of Solid Waste Collection Services, as set forth in Exhibit A, will supersede all previous solid waste collection fees and fee schedules previously adopted. Section 3. That the Finance Department of the City of Meridian is hereby authorized to implement and carry out the collection of fees as set forth in Exhibit A. Section 4. That this Resolution shall be in full force and effect on October 1, 2024. ADOPTED by the City Council of the City of Meridian, Idaho, this 24tn day of September, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 24th day of September, 2024. APPROVED: ATTEST: Robert E. Simison, Mayor Chris Johnson, City Clerk ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 1 EXHIBIT A FY25 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES SERVICE TYPE DESCRIPTION FY24 FY25 in FEE FEE RESIDENTIAL TRASH&RECYCLING Residential 95 gallon service includes 1 recycling cart 24.27 25.30 Residential 65 gallon service(includes 1 recycling cart) 21.68 22.63 Residential 48 gallon service(includes 1 recycling cart) 19.11 19.98 Residential Extra Carts(per cart per month) 2.90 3.03 Residential Cart Pickup/Upsize Exchange fee(per event) 17.28 17.86 Residential Cart Delivery(free) 0.00 0.00 Residential Carry Out Service 40.69 42.07 COMMERCIAL PERMANENT TRASH Commercial Carts Delivery Charge 12.98 13.56 Commercial Carts 1,95 gallon cart(1 x per week) 37.44 39.02 Commercial Carts 1,95 gallon cart(2 x per week) 70.80 73.78 Commercial Carts 1,95 gallon cart(3 x per week) 104.14 108.51 Commercial Carts 2,95 gallon cart 1 x per week 74.93 78.11 Commercial Carts 2,95 gallon cart(2 x per week) 141.64 147.63 Commercial Carts 2,95 gallon cart(3 x per week) 208.28 217.07 Commercial Carts 3,95 gallon cart(1 x per week) 112.40 117.16 Commercial Carts 3,95 gallon cart(2 x per week) 212.47 221.44 Commercial Carts 3,95 gallon cart(3 x per week) 312.43 325.60 Commercial Container Container Deliver Svc(2,3,6,8 yd options) 29.60 30.92 Commercial Container Lid Lock Installation(2,3,6,8 yd options) 55.75 57.64 Commercial Container Monthly Lock Service(2,3,6,8 yd options) 16.07 16.62 Commercial Container 2 yd(Extra Dump) 30.41 31.69 Commercial Container 3 yd(Extra Dump) 41.40 43.12 Commercial Container 6 yd(Extra Dump) 60.15 62.59 Commercial Container 8 yd(Extra Dump) 77.38 80.51 Commercial Containers 2 yd(Ix per week) 124.26 129.45 Commercial Containers 2 yd(2x per week) 177.36 184.57 Commercial Containers 2 yd(3x per week) 229.53 238.73 Commercial Containers 2 yd(4x per week) 307.93 320.28 Commercial Containers 2 yd(5 x per week) 386.17 401.65 Commercial Containers 2 yd(6 x per week) 464.46 483.09 Commercial Containers 3 yd(lx per week) 129.21 134.45 Commercial Containers 3 yd(2 x per week) 209.08 217.36 Commercial Containers 3 yd(3 x per week) 289.09 300.42 Commercial Containers 3 yd(4 x per week) 380.88 395.79 Commercial Containers 3 yd(5 x per week) 500.87 520.60 Commercial Containers 3 yd(6 x per week) 606.79 630.73 Commercial Containers 6 yd(1 x per week) 201.36 209.31 Commercial Containers 6 yd(2 x per week) 324.84 337.27 ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 2 EXHIBIT A FY25 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES Commercial Containers 6 yd(3 x per week) 448.20 465.10 Commercial Containers 6 yd(4 x per week) 597.64 620.16 Commercial Containers 6 yd(5 x per week) 747.15 775.31 Commercial Containers 6 yd(6 x per week) 896.58 930.37 Commercial Containers 8 yd(1 x per week) 238.89 248.16 Commercial Containers 8 yd(2 x per week) 370.95 384.74 Commercial Containers 8 yd(3 x per week) 501.55 519.80 Commercial Containers 8 yd(4 x per week) 648.86 672.30 Commercial Containers 8 yd(5 x per week) 805.74 834.80 Commercial Containers 8 yd(6 x per week) 955.67 990.05 Commercial Containers 8 yd(7 x per week) 1460.23 1515.69 Commercial Compactors 2 yd base price per pickup per week 73.67 76.61 Commercial Compactors 3 yd (base price per pickup per week) 101.97 106.00 Commercial Compactors 4 yd (base price per pickup per week) 130.78 135.92 Commercial Compactors 5 yd (base price per pickup per week) 159.64 165.90 Commercial Compactors 6 yd (base price per pickup per week) 187.75 195.08 Commercial Compactors 8 yd (base price per pickup per week) 252.08 261.94 COMMERCIAL TEMPORARY TRASH Commercial Temporary Service 3 yd Haul Svc(Municipal Solid Waste) 51.54 53.33 Commercial Temporary Service 3 yd Haul Svc(Construction and Demolition) 138.91 144.58 Commercial Temporary Service 3 yd(Monthly Rent) 31.12 32.17 Commercial Temporary Service 3 yd(Dail Rent) 1.03 1.06 COMMERCIAL PERMANENT RECYCLING Commercial Commingled Recyclable Collection Container Delivery Charge(3,5,6,8 yd options) 29.60 30.92 Commercial Commingled Recyclable Collection 3 yd(Extra Dump) 21.42 22.57 Commercial Commingled Recyclable Collection 3 yd(Every Other Week) 62.76 65.98 Commercial Commingled Recyclable Collection 3 yd(1 x week) 78.67 83.03 Commercial Commingled Recyclable Collection 3 yd(2 x week) 138.90 146.80 Commercial Commingled Recyclable Collection 3 yd(3 x week) 199.16 210.61 Commercial Commingled Recyclable Collection 3 yd(4 x week) 259.40 274.40 Commercial Commingled Recyclable Collection 3 yd(5 x week) 319.63 338.17 Commercial Commingled Recyclable Collection 5 yd(Extra Dump) 29.17 30.80 Commercial Commingled Recyclable Collection 5 yd(Every Other Week) 86.35 90.91 Commercial Commingled Recyclable Collection 5 yd(1 x week) 119.93 126.70 Commercial Commingled Recyclable Collection 5 yd(2 x week) 201.64 213.49 Commercial Commingled Recyclable Collection 5 yd(3 x week) 282.80 299.70 Commercial Commingled Recyclable Collection 5 yd(4 x week) 364.22 386.18 Commercial Commingled Recyclable Collection 5 yd(5 x week) 445.64 467.87 Commercial Commingled Recyclable Collection 6 yd(Extra Dump) 35.46 37.44 Commercial Commingled Recyclable Collection 6 yd(Every Other Week) 102.39 107.82 Commercial Commingled Recyclable Collection 6 yd(1 x week) 127.50 134.91 Commercial Commingled Recyclable Collection 6 yd(2 x week) 228.04 241.65 Commercial Commingled Recyclable Collection 6 yd(3 x week) 328.56 348.37 ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 3 EXHIBIT A FY25 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES Commercial Commingled Recyclable Collection 6 yd(4 x week) 429.11 455.07 Commercial Commingled Recyclable Collection 6 yd(5 x week) 529.67 561.71 Commercial Commingled Recyclable Collection 8 yd(Extra Dump) 48.45 51.14 Commercial Commingled Recyclable Collection 8 yd(Every Other Week) 121.59 128.15 Commercial Commingled Recyclable Collection 8 yd(1 x week) 152.49 161.58 Commercial Commingled Recyclable Collection 8 yd(2 x week) 277.64 294.44 Commercial Commingled Recyclable Collection 8 yd(3 x week) 402.79 427.16 Commercial Commingled Recyclable Collection 8 yd(4 x week) 527.99 559.93 Commercial Commingled Recyclable Collection 8 yd(5 x week) 655.39 695.04 Commercial Commingled Recyclable Collection 95 gallon carts(1 cart/week) 16.46 17.33 Commercial Commingled Recyclable Collection 95 gallon carts(2 cart/week) 26.14 27.60 Commercial Commingled Recyclable Collection 95 gallon carts 3 cart/week 35.82 37.85 Commercial Commingled Recyclable Collection 95 gallon carts(4 cart/week) 45.51 48.12 Commercial Commingled Recyclable Collection 95 gallon carts(5 cart/week) 55.18 58.35 INDUSTRIAL TRASH Industrial Trash Container Delivery Svc 6- 10 yd 29.92 31.25 Industrial Trash 6- 10 yd containers(Haul Svc) 133.50 139.44 Industrial Trash 6 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 6 yd Disposal Fee(C&D/Com acted) 33.92 33.92 Industrial Trash 6 yd(Monthly Rent) 66.13 68.37 Industrial Trash 6 yd(Dail Rent) 2.18 2.26 Industrial Trash 8 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 8 yd Disposal Fee(C&D/Compacted) 33.92 33.92 Industrial Trash 8 yd(Monthly Rent) 85.72 88.63 Industrial Trash 8 yd(Daily Rent) 2.82 2.92 Industrial Trash 10 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 10 yd Disposal Fee(C&D/Compacted) 33.92 33.92 Industrial Trash 10 yd(Monthly Rent) 95.53 98.76 Industrial Trash 10 yd(Daily Rent) 3.13 3.23 Industrial Trash Container Delivery Svc 20-40 yd 29.92 31.25 Industrial Trash/Diversion/Recycling 20-40 yd screen lid 48.09 49.72 Industrial Trash 20-40 yd containers(Haul Svc) 433.58 452.86 20-40 yd containers(Haul Svc for Asbestos- 376.33 393.06 Industrial Trash Ada County) 20-40 yd containers(Certification fee 25.73 25.73 Industrial Trash Asbestos-Ada County) 20-40 yd containers(Haul Svc for Asbestos- 376.33 393.06 Industrial Trash Idaho Waste Systems) Industrial Trash 20 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 20 yd Disposal Fee(C&D/Com acted) 33.92 33.92 20 yd Disposal Fee(Asbestos-Ada County 33.92 33.92 Industrial Trash Landfill) 20 yd Disposal Fee(Asbestos-Idaho Waste 882.76 882.76 Industrial Trash Systems) Industrial Trash 20 yd(Monthly Rent) 109.84 113.56 ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 4 EXHIBIT A FY25 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES Industrial Trash 20yd(Daily Rent) 3.61 3.74 Industrial Trash 30 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 30 yd Disposal Fee(C&D/Compacted) 33.92 33.92 30 yd Disposal Fee(Asbestos-Ada County 33.92 33.92 Industrial Trash Landfill) 30 yd Disposal Fee(Asbestos-Idaho Waste 1324.14 1324.14 Industrial Trash Systems) Industrial Trash 30 yd(Monthly Rent) 134.24 138.79 Industrial Trash 30 yd(Daily Rent) 4.41 4.56 Industrial Trash 40 yd Disposal Fee(Municipal Solid Waste) 33.92 33.92 Industrial Trash 40 yd Disposal Fee(C&D/Compacted) 33.92 33.92 40 yd Disposal Fee(Asbestos-Ada County 33.92 33.92 Industrial Trash Landfill) 40 yd disposal Fee(Asbestos-Idaho Waste 1765.52 1765.52 Industrial Trash Systems) Industrial Trash 40 yd(Monthly Rent) 153.41 158.61 Industrial Trash 40 yd(Daily Rent) 5.04 5.20 Industrial Trash 20yd compactor Disposal Fee 33.92 33.92 Industrial Trash 25yd compactor Disposal Fee 33.92 33.92 Industrial Trash 30 d com actor Disposal Fee 33.92 33.92 Industrial Trash 40 d com actor Disposal Fee 33.92 33.92 INDUSTRIAL DIVERSION Industrial Diversion Container Deliver Svc 6- 10 yd 29.92 31.25 Industrial Diversion 6-8 yd containers(Haul Svc) 73.95 77.23 Industrial Diversion 6 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 6 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 6 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 Industrial Diversion 8 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 8 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 8 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 Industrial Diversion 10 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 10 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 10 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 Industrial Diversion Container Delivery Svc 20-40 yd 29.92 31.25 Industrial Diversion 20-40 yd Wood,Sheetrock,Clean Rock 167.34 174.78 Industrial Diversion 20 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 20 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 20 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 Industrial Diversion 30 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 30 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 30 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 Industrial Diversion 40 yd Disposal Fee(Wood) 33.92 33.92 Industrial Diversion 40 yd Disposal Fee(Sheetrock) 33.92 33.92 Industrial Diversion 40 yd Disposal Fee(Clean Rock,Gravel,etc.) 33.92 33.92 ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 5 EXHIBIT A FY25 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES INDUSTRIAL RECYCLING Industrial Recycling Processing per loose yard(as applicable) 1.26 1.32 Industrial Recycling Processing per compact yard(as applicable) 2.52 2.65 Industrial Recycling Container Delivery Svc 6- 10 yd 29.92 31.25 Industrial Recycling 6- 10 yd containers(Haul Svc) 73.94 77.23 Industrial Recycling 6 yd(Monthly Rent) 66.13 68.37 Industrial Recycling 6 yd(Daily Rent) 2.18 2.26 Industrial Recycling 8 yd(Monthly Rent) 85.72 88.63 Industrial Recycling 8yd(Daily Rent) 2.82 2.92 Industrial Recycling 10 yd(Monthly Rent) 95.53 98.76 Industrial Recycling 10 yd(Daily Rent) 3.16 3.26 Industrial Recycling Contain Deliver Svc 20-40 yd 29.92 31.25 Industrial Recycling 20-40 yd containers(Haul Svc) 167.34 174.77 Industrial Recycling 20 yd(Monthly Rent) 109.84 113.56 Industrial Recycling 20 yd(Daily Rent) 3.61 3.74 Industrial Recycling 30 yd(Monthly Rent) 134.24 138.79 Industrial Recycling 30 yd(Daily Rent) 4.41 4.56 Industrial Recycling 40 yd(Monthly Rent) 153.41 158.61 Industrial Recycling 40 yd(D ily Rent) 5.04 5.20 Industrial Recycling 15 -40 yd Compactors(Haul Svc) 167.34 174.77 MISCELLANEOUS CHARGES Miscellaneous Collection Freon-containing units/appliances 68.59 70.91 Miscellaneous Collection Non-Freon units/appliances 19.45 20.11 Special Collection(for each increment of 10 27.49 28.42 Miscellaneous Collection minutes) Miscellaneous Collection Bulky Item Pickup(per item) 19.45 20.31 Miscellaneous Collection Extra Pickup/Go Back(per occurrence) 13.85 14.46 Miscellaneous Collection Relocation(all sizes)-Commercial/Industrial 29.92 31.25 Turnaround compactor fee- 20.99 21.92 Industrial Services Commercial/Industrial Miscellaneous Collection Weekend Charge-Industrial 84.94 88.72 Miscellaneous Collection Pressure Wash-Industrial 250.42 261.56 Dry Run-Industrial&commercial containers, 127.49 133.16 Industrial&Commercial Services compactors Miscellaneous Collection Commercial Combo Lock Replacement 35.68 37.27 Commercial Container Extra Yard(Overload Each yd) 19.27 29.88 ADOPTION OF FY24 RATE SCHEDULE OF SOLID WASTE COLLECTION SERVICES PAGE 6 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 24-2476: A Resolution of the City Council of the City of Meridian Reappointing Robert E. Simison to Seat 5 of the Meridian Development Corporation; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2476 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN REAPPOINTING ROBERT E.SIMISON TO SEAT 5 OF THE MERIDIAN DEVELOPMENT CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Seat 5 of the Meridian Development Corporation is currently vacant; and WHEREAS, the Mayor and City Council find that it is in the best interest of the people of Meridian to appoint Robert E. Simison to Seat 5 of the Meridian Development Corporation; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Robert E. Simison is hereby appointed to Seat 5 of the Meridian Development Corporation with such term ending August 31, 2027; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 24th day of September, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 24th day of September, 2024. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION REAPPOINTING SIMISON TO SEAT 5 OF MERIDIAN DEVELOPMENT CORPORATION PAGE 1 OF 1 W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2477: A Resolution of the City Council of the City of Meridian Reappointing Stephanie Hansen to Seat 4, John Nesmith to Seat 5, and Spencer Martin to Seat 6 of the Meridian Impact Fee Advisory Committee; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2477 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN REAPPOINTING STEPHANIE HANSEN TO SEAT 4, JOHN NESMITH TO SEAT 5, AND SPENCER MARTIN TO SEAT 6 OF THE MERIDIAN IMPACT FEE ADVISORY COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Meridian, by the passage of Resolution No. 06- 1255, on September 5, 2006, amending Title 10, Chapter 7 to the Meridian City Code thereby created the Meridian Impact Fee Advisory Committee; and WHEREAS, that Resolution No. 10-740 passed on September 7, 2010 and further established the members and terms of appointments for the Meridian Impact Fee Advisory Committee; and WHEREAS, the City Council find it to be in the best interest of the people of Meridian to reappoint Stephanie Hansen to Seat 4, John Nesmith to Seat 5, and Spencer Martin to Seat 6 of the Meridian Impact Fee Advisory Committee as recommended by Mayor Simison and described herein; and NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Stephanie Hansen is hereby reappointed to Seat 4, John Nesmith is hereby reappointed to Seat 5, and Spencer Martin is hereby reappointed to Seat 6 of the Meridian Impact Fee Advisory Committee, which terms shall expire September 30, 2027; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 241h day of September, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 241h day of September, 2024. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION FOR REAPPOINTMENTS OF HANSEN,NESMITH,AND MARTIN TO THE IMPACT FEE ADVISORY COMMITTEE w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2478: A Resolution Establishing the Reappointment of Mark Nelson to Seat 2 of the Meridian Solid Waste Advisory Commission; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2478 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION ESTABLISHING THE REAPPOINTMENT OF MARK NELSON TO SEAT 2 OF THE MERIDIAN SOLID WASTE ADVISORY COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code § 2-6-1 establishes the Solid Waste Advisory Commission, its members and terms of their appointments; and WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the citizens of the City of Meridian to approve the reappointment of Mark Nelson to Seat 2 of the Solid Waste Advisory Commission as recommended by Mayor Simison and described herein; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That, effectively immediately, Mark Nelson is hereby reappointed to Seat 2 of the Meridian Solid Waste Advisory Commission, which term shall expire September 30, 2027; Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 24th day of September, 2024. APPROVED by the Mayor of the City of Meridian,Idaho,this 24th day of September, 2024. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION FOR APPOINTMENT OF MARK NELSON TO SEAT 2 OF THE SOLID WASTE ADVISORY COMMISSION-Page I E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - August 2024 City of Meridian Monthly Financial Report FY2024 Aug-24 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 SriAV -C46R�� F:\Reporting\Monthly Reports\FY2024\FY24- 11 August Council Report 1 of 1 Monthly Financial Report FY2024 Aug-24 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL IDAHO BOND FUND 3.55% CASH 000% FIB -FIB MoneyMarket$5,117,468 •Cash$19,404,325 MONEYMARKET 5.42% .Idaho Bond Fund$76,501,201 .Idaho State Pool$136,917,659 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $5,000,000 $4,500,000 $126,000,000 $4,000,000 $124,000,000 $3,500,000 $122,000,000 $3,000,000 $120,000,000 $2,500,000 $118,000,000 $2,000,000 $116,000,000 $1,500,000 $114,000,000 $1,000,000 $500,000 $112,000,000 $0 $110,000,000 General Enterprise $108,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY24 ■FY23 F:\Reporting\Monthly Reports\FY2024\FY24-11 August Council Report 1 of 1 Monthly Financial Report FY2024 Cjf1ERjDIAN*,--- Aug-24 IDAHO 8/1/2024 GENERAL FUND BALANCE ALLOCATIONS t120A00,000 5100.000,000 $80,000.000 $60A00,C00 $40,000,C00 $20,000,COC 9/30/2015 9/30/2016 9/30/2017 9/30/2016 9/30/2019 9/30/2020 9/30/2021 9/90/2022 9/30/2023 X.-penda6le ■Restricted ■Committed ■Assigned ■Assigned Reserves ■U—*.ed ENTERPRISE FUND BALANCE ALLOCATIONS 5120.000,000 S100.000,000 $80,000.000 $60,000,000 $40.000.000 $20.000.000 $_ 9/30/2015 9/30/2016 9/30/2017 9/3C/2018 9/30/2019 9/30/2020 9/30/202.1 9/30/2022 9/30/2923 ■As signed ■ll—igned ■A—ged Reserves F:\Reporting\Monthly Reports\FY2024\FY24-11 August Council Report 1 of 1 E IDIAN�- )AH AGENDA ITEM Department Reports 2024 Resident Survey SEPTEMBER 2024PRESENTED BY ETC Institute More Than 3,000,000 Person’s Surveyed Since 2014 for More Than 1,000 Communities in 49 States enhance organizational performance.For over 40 years, our mission has been to help city and county governments gather and use survey data to for Local Governmental Organizationsis a National Leader in Market Research Purpose and Methodology Agenda QuestionsSummaryMajor FindingsWhat We Learned Purpose regionally and nationallyTo compare the City’s performance with other communities To measure trends from previous surveysTo help determine priorities for the communitymajor City servicesTo objectively assess resident satisfaction with the delivery of 4 Methodology 3.9% at the 95% level of confidence-Margin of error: +/o 616 completed surveys o Sample SizeBy mail and online to randomly selected sample of City residents o Method of AdministrationCommunity Survey conducted for the City of Meridian th 5 o page survey; included many of the same questions as previous surveys-Seven o Survey Description5 Location of Survey Citythe population of reflects the actual survey respondents Demographics of •throughout the Cityrepresentation Good •6 Respondents What We Place to Raise a Family87% Rated Meridian as an Excellent of Good o Place to Live88% Rated Meridian as an Excellent or Good o Remain Among the Highest in the NationSatisfaction Ratings Are Similar to 2022, and the City of MeridianResidents Have a Very Positive Perception of Learned What We Public Safety o Education/Schools o Growth/Development o Roads/Traffic/Transportation o Top Overall PrioritiesIs 45% Above the U.S. AverageEmployeesCustomer Service from City Satisfaction with o Is 26% Above the U.S. AverageOverall Quality of City ServicesSatisfaction with the o AreasMeridian Rates Above the U.S. Average in 32 of 33 o Meridian Than Other Citiesin Much HigherSatisfaction with City Services Is Learned Topic #1 9 of the CityResidents Have a Very Positive Perception 10 Most Residents Rated Meridian Is an Excellent or Good Place to Live and Raise a Family 11 Most Residents Feel the Overall Quality of City Services and Customer Service Exceeds Their Expectations City Services Received High Ratings 12 13 Areas of the CityAllServices Is High in Satisfaction with the Overall Quality of City Topic #2 Overall Quality of 14 ExpectationsCity Services Exceeds their City Feel the Overall Quality of That Residents in All Parts of the All Areas Are in Blue, Indicating City Services Overall Quality of 15 their Expectationsof Customer Service Exceeds the City Feel the Overall Quality That Residents in Most Parts of All Areas Are in Blue, Indicating Customer Service Meridian as a Place 16 or Good Place to LiveCity Feel Meridian Is an Excellent That Residents in All Parts of the All Areas Are in Blue, Indicating to Live Meridian as a Place 17 or Good Place to Raise a FamilyCity Feel Meridian Is an Excellent That Residents in All Parts of the All Areas Are in Blue, Indicating to Raise a Family 18 Meridian Than Other Communitiesin Much HigherSatisfaction with City Services Is Topic #3 Benchmarking Analysis Areas That Were Compared29 of the 33 U.S. Average in Higher (5% or more) Than the SignificantlyMeridian Rated Areas That Were Compared32 of the 33 Meridian Rated Higher Than the U.S. Average in 19 20 FamilyPlace to Raise a U.S. Average as a 26% Above the Meridian Rates Meridian Rates 39% Above the U.S. Average as a Place to Live 21 Customer ServiceProviding U.S. Average in 45% Above the Meridian Rates Meridian Rates 26% Above the U.S. Average for the Overall Quality of City Services 22 Meridian Rates n 10% or More Above the U.S. Average in All 7 Major Categories of City Services 23 Meridian Rates Above the U.S. Average in All 10 Areas of Public Safety 24 Meridian Rates Significantly Above the U.S. Average in All 3 Areas of Communication Topic #4 25 Trend Analysis 26 Trend Analysis Quality of Information About City Programs and Services o Excessive Motor Vehicle Sound o Quality of Adult Sports Programs/Events o Speeding on Arterial Roads o in Satisfaction Since 2022:DecreasesNotable 27 How Well the City Is Ensuring Public Safety o Number of Special Events and Festivals o The City Managing Growth Wisely o Quality of Housing and Varity of Options that Exist o in Satisfaction Since 2022:IncreasesNotable Topic #5 28 Top Priorities 29 30 Overall Priorities 31 32 33 34 Summary Place to Raise a Family87% Rated Meridian as an Excellent of Good o Place to Live88% Rated Meridian as an Excellent or Good o Remain Among the Highest in the NationSatisfaction Ratings Are Similar to 2022, and the City of MeridianResidents Have a Very Positive Perception of Summary Public Safety o Education/Schools o Growth/Development o Roads/Traffic/Transportation o Top Overall PrioritiesIs 45% Above the U.S. AverageCustomer Service from City Satisfaction with o Is 26% Above the U.S. AverageOverall Quality of City ServicesSatisfaction with the o AreasMeridian Rates Above the U.S. Average in 32 of 33 o Meridian Than Other Citiesin Much HigherSatisfaction with City Services Is Questions?37 Thank You!!