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Home My WebLink AboutAda County Dispatch Services Renewal Agreement FY25 Amendment -Sent to Fire 9-19 AGREEMENT NO. 12695-7-24 FY25 AMENDMENT AND RENEWAL OF AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR COMMUNICATION DISPATCH SERVICES THIS AMENDMENT AND RENEWAL OF AGREEMENT ("Agreement") is entered 9-17-2024 into this , by and between the Ada County Sheriff's Office, through the County of Ada, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho ("County"), and the City of Meridian, by and through the Meridian Fire Department,("City"),at times referred to herein individually as"Party"and collectively as"Parties." WITNESSETH WHEREAS,the Parties entered into Agreement No. 12695 effective October 1,2017 through September 30, 2018, under which County provides radio and telephone dispatch communication services to City; and WHEREAS, Agreement No. 12695 provides that the Parties may, through a mutually executed writing, renew it for additional one-year (1-year) terms commencing October 1 and extending through September 30 of the following calendar year; and WHEREAS,the Parties have amended and consistently renewed Agreement No. 12695, as amended, for additional terms extending through September 30, 2024, through Agreement Nos. 12695-1-18; 12695-2-19; 12695-3-20; 12695-4-21; 12695-5-22 and 12695-6-23; and WHEREAS, the Parties now desire to further amend Agreement No. 12695 to update compliance requirements and cost,and to thereafter renew Agreement No. 12695,as amended,for an additional one-year(I-year)term. NOW,THEREFORE,it is mutually agreed by and between the Parties hereto: RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —PAGE 1 I. A. Section 10 of Agreement No. 12695 shall be amended to remove the existing information contained therein and the following information shall be inserted in its place: Tapes, Logs, Time Cards, Special Reports, and Other Materials. County shall, within ten(10)days after written request by City, supply City with duplicates of the tapes, logs, time cards, special reports, recordings, or other materials that can be identified as being principally related to the dispatch of City-owned or operated emergency vehicles. All such requests shall be made within thirteen (13) months of the origination of the incident related to City operation. No tapes, recordings, reports, or other materials relating to any other agency shall be supplied to City unless City first obtains approval in writing from said agency's chief official or designee. Such approval shall be in a form approved by ACSO in accordance with ACSO Policy and Procedures. B. Section 13 of Agreement No. 12695 shall be amended to remove the existing information contained therein and the following information shall be inserted in its place: In consideration of the foregoing and pursuant to this Agreement and Appendix A attached hereto and incorporated herein,City hereby agrees to pay to County the sum of One Hundred Forty-Five Thousand Three Hundred Seventy-One and 00/100 Dollars ($145,371.00) for the services provided to City, paid in equal portions quarterly at the end of each quarter, to County, within thirty (30) days following receipt of invoice. Said total amount shall be invoiced by County in time for City to issue final payment to County no later than September 30, 2025. RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —PAGE 2 In the event of termination of this Agreement pursuant to the provisions of section 2 herein above, City shall pay a pro-rata share of the Agreement amount set forth in this section for services rendered until termination. C. Section 14 of Agreement No. 12695 shall be amended to remove the existing information contained therein and the following information shall be inserted in its place: City's obligations under this Agreement to provide payment as described herein shall be subject to and dependent upon appropriations being made by City for such purpose. City, in preparing City's Fiscal Year 2025 budget, shall include in the proposed budget the amounts noted herein, which will be duly considered by City along with the other proposed expenditures for Fiscal Year 2025. II. Agreement No. 12695, as amended, shall be renewed for the term commencing October 1, 2024, and extending through September 30, 2025. III. It is further agreed that all other terms and conditions contained in Agreement No. 12695, as previously amended and not otherwise amended herein, are incorporated herein by reference as if fully set forth and shall remain in full force and effect. IV. Each individual executing this Agreement on behalf of a Parry represents and warrants that he or she is duly authorized to execute and deliver this Agreement on behalf of said Party in accordance with duly adopted organizational documents or contracts and, if appropriate, a resolution of the Party, and that this Agreement is binding upon said Parry in accordance with its terms. RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —PAGE 3 IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the following dates: Board of Ada County Commissioners By: Rod Beck, Commissioner By: Ryan Davidson, Commissioner By: Thomas Dayley, Commissioner Trent Tripple, Ada County Clerk Ada County Sheriffs Office By: Matthew Clifford, Sheriff Signed this day of , 2024. RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —PAGE 4 CITY OF MERIDIAN Mayor By: Robert E. Simison, Mayor Signed this17th day of September , 2024. ATTEST: Meridian City Clerk 9-17-2024 Chris Johnson RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —PAGE 5 Appendix A Projected Costs of Services Fire Contracts FY2025 [I page - attached] RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2025 —APPENDIX A FY 2025 Fire EMS Dispatch Contract - By Area 2023 Area Annual Contract Agency Responses percent of Total Cost Qtr Amount %Change Prior Contract Boise Fire 22,158 28.7021% $ 360.629.00 $ 90,157.25 5.1% $ 342,210.00 Whitney Fire 1,654 2.1425% $ 26,919.00 $ 6,729.75 15.4% $ 22,771.00 Meridian Fire 9,932 11.5699% $ 145,371.00 $ 36,342,75 6.6% $ 135,820.00 Eagle Fire 2,817 3.6490% $ 45,848.00 $ 11,4152.00 11.6'% $ 40,528.00 Gowen Field 59 0.0751%Q $ 944.00 $ 236.00 322% $ 640.00 Kuna Fire 1,853 2.4003% $ 30,158.00 $ 7,539.50 11.0% $ 26,841.00 Star Fire 1,549 2.0052% $ 25.194.00 $ 6,298.50 322% $ 17,086.00 NACFR 1,873 2.4262% $ 30,484.00 $ 7,621.00 -2.3'% $ 31,186.00 EMS 35,307 47.0298% $ 590,908.00 $ 147,727.00 6.9% $ 560,337.00 Total 77,200 100.00% 3 1,256,455.00 314,113.75 7.1% $1,167,418.00 Coat per incident $ 1+6.28 FY 2025 Fire EMS Dispatch Contract - By Area 2023 Area Annual Contract Agency Responses percent of Total Cost Qtr Amount %Change Prior Contract Boise Fire 22,158 28.7021% $ 360.629.00 $ 90,157.25 5.1% $ 342,210.00 Whitney Fire 1,654 2.1425% $ 26,919.00 $ 6,729.75 15.4% $ 22,771.00 Meridian Fire 9,932 11.5699% $ 145,371.00 $ 36,342,75 6.6% $ 135,820.00 Eagle Fire 2,817 3.6490% $ 45,848.00 $ 11,4152.00 11.6'% $ 40,528.00 Gowen Field 59 0.0751%Q $ 944.00 $ 236.00 322% $ 640.00 Kuna Fire 1,853 2.4003% $ 30,158.00 $ 7,539.50 11.0% $ 26,841.00 Star Fire 1,549 2.0052% $ 25.194.00 $ 6,298.50 322% $ 17,086.00 NACFR 1,873 2.4262% $ 30,484.00 $ 7,621.00 -2.3'% $ 31,186.00 EMS 35,307 47.0298% $ 590,908.00 $ 147,727.00 6.9% $ 560,337.00 Total 77,200 100.00% 3 1,256,455.00 314,113.75 7.1% $1,167,418.00 Coat per incident $ 1+6.28