HomeMy WebLinkAbout2024-09-09 Executive Meeting Packet 700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433
Executive Board Meeting Agenda
September 09, 2024
11:00 AM
VRT Board Room – 700 NE 2nd Street – Meridian, Idaho
This is an in-person meeting.
If you are unable to attend in person, you may participate in the meeting in-person, via MSTeams at
https://ridevrt.org/VRTEB_FY24
or by dialing in at 323-484-8960 Conference ID: 946 954 074#
I. Calling of the Roll - Elaine Clegg
II. Agenda Additions/Changes
III. Consent Agenda
Items on the Consent Agenda are Action Items and will be enacted by one motion. There will be no
separate discussion on these items unless an Executive Board Member requests the item be
removed from the Consent Agenda and placed under Action Items.
A. ACTION: Minutes of the August 12, 2024, Executive Board Meeting
Pages 4-5 | Paula Cromie
The executive board is asked to consider approval of the minutes from the August 12, 2024,
meeting.
B. ACTION: Minutes of the May 21, 2024, Regional Advisory Council Meeting
Pages 6-7 | Paula Cromie
The executive board is asked to consider acceptance of the minutes from the May 21, 2024,
meeting.
C. ACTION: Rhombus Energy Solutions
Pages 8-11 | Leslie Pedrosa
The Executive Board is asked to consider approval of Resolution VEB24-003 and
corresponding Authorization for Expenditure for the purchase of new dispensers, replacement
parts and commissioning chargers through Rhombus Energy Solutions.
D. ACTION: RF-SMART Contract
Pages 12-15 | Leslie Pedrosa
The Executive Board is asked to consider approval of Resolution VEB24-004 and
corresponding Authorization for Approval and delegate authority to the Chief Executive Officer
to finalize and execute a contract with RF-SMART for Mobile Material Management Software.
E. ACTION: Payment Register
Pages 16-21 | Cameron Wells
The Executive Board will have the opportunity to review and consider accepting the July 16,
2024, to August 15, 2024, payment register.
1
IV. Public Comments (Comments will be limited to no more than three (3) minutes).
V. Executive Board - Action Items
A. ACTION: Proposed Agenda for the October Board of Directors Meeting
Page 22 | Elaine Clegg
The Executive Board is asked to consider approval of the proposed agenda for the October
2024 Board of Directors meeting and acknowledge there may be a need by staff to add or
remove items from that agenda.
B. ACTION: Proposed Executive Board and Board of Directors Meeting Dates for 2025 and 2026
Elaine Clegg
Staff will present the proposed dates for the 2025/2026 executive board and board of
director's meetings for recommendation for approval by the Board of Directors at the October
7 meeting.
VI. Executive Board - Information Items
A. INFORMATION: Transit Services Consultant Presentation
Pages 23-24 | Leslie Pedrosa
SBLBF, LLC will discuss the varying operating models for transit services with the Executive
Board to better understand the differences.
B. INFORMATION: Supplemental Services
Page 25-26 | Elaine Clegg
Staff will present a summary of the supplemental services provided in the upcoming year.
C. INFORMATION: Procurement Calendars
Pages 27-28 | Cameron Wells
The most recent procurement calendars are included in the packet for your information.
VII. Executive Session
The Executive Board may convene into Executive Session at this time Pursuant to Idaho Code 74-
206, identifying one or more of the specific paragraphs a) Personnel Hiring, b) Personnel Issues, c)
Land Acquisition, d) Records Exempt from Public Disclosure, e) Trade Negotiations, f)
Pending/Probable Litigation, i) Insurance Claims, j) Labor Contract, I.C. 74-206(1)
VIII. Department/Staff Reports
A. INFORMATION: Department/Staff Reports
Pages 29-40 | Staff
The most current department/staff reports were included in the packet for information.
IX. Adjournment
Agenda order is subject to change.
Next VRT Executive Board Meeting:
October 7, 2024 (followed by the Board of Director's meeting)
VRT Boardroom
700 NE 2nd Street
Meridian, ID 83642
2
Mission Statement: Valley Regional Transit’s mission is to leverage, develop, provide, and manage
transportation resources and to coordinate the effective and efficient delivery of comprehensive
transportation choices to the region’s citizens. (ValleyConnect 2.0 Plan approved 04/02/18)
Any accommodations needed for effective communication, such as language interpretation or auxiliary
aids, should be made no later than three working days before the scheduled meeting. Please contact
Jason Rose, Communications Director at jrose@rideVRT.org or by calling 208-258-2739.
3
700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433
Executive Board Meeting Minutes
August 12, 2024
11:00 AM
VRT Board Room – 700 NE 2nd Street – Meridian, Idaho
MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT
Lantz Brown, Boise State Tom Dayley, Ada County Brad Alvaro, VRT
Debbie Kling, City of Nampa Todd Lavoie, City of Meridian Bre Brush, City of Boise
Lauren McLean, City of Boise Greg Rast, Canyon County Elaine Clegg, VRT
Dale Reynolds, City of Nampa Sabrina Minshall, Canyon Cty Paula Cromie, VRT
Alexis Pickering, ACHD Jeremy Gianchetta, VRT
Joe Stear, City of Kuna Kathleen Godfrey, VRT
Jarom Wagoner, Caldwell Joe Guenther, VRT
Stephanie Hailey, VRT
Jose Hernandez, VRT
Stephen Hunt, VRT
Lila Klopfenstein, COMPASS
Hailee Lenhart-Wees, VRT
Nick Leonardson, VRT
Rob Lowe, VRT
Nick Moran, VRT
Cameron Olson, VRT
Leslie Pedrosa, VRT
Randy Reese, VRT
Melody Roper, VRT
Nicole Stern, ACHD Commuter Ride
Kyle Street, VRT
Walter Steed, RAC
Alyssa Taysom, VRT
David Tiede (attended on behalf of
Todd Lavoie, Meridian)
Duane Wakan, VRT
Cameron Wells, VRT
I. Calling of the Roll - Chair Jarom Wagoner - The meeting was called to order at 11:04, with a quorum
present by phone and in person.
II. Agenda Additions/Changes - None
III. Consent Agenda
Items on the Consent Agenda consisted of the following:
A. ACTION: Minutes of the June 3 and June 12, 2024, Executive Board Meetings
4
Item III. A.
B. ACTION: Minutes of the May 21, 2024, Regional Advisory Council Meeting
Dale Reynolds moved to approve the consent agenda as presented; Alexis Pickering seconded. The
motion passed unanimously.
IV. Public Comments - None
V. Executive Board - Action Items
A. ACTION: Ada County Highway District 2025-2029 Integrated Five-Year Work Plan Comment
Letter
Following discussion, Lauren McLean moved to approve a comment letter with a deeper write-up
described during discussion in the meeting regarding VRT project priorities excluded from Ada County
Highway Districts 2025-2029 Integrated Five Year Work Plan and requested a copy of the letter go to
her prior to sending to ACHD so the City of Boise can more closely align with VRT requests. Alexa
Pickering seconded. The motion passed unanimously.
VI. Executive Board - Information Items - None
VII. Executive Session - None
VIII. Adjournment – The meeting adjourned at 11:50
Next VRT Executive Board Meeting:
September 9, 2024
VRT Boardroom
700 NE 2nd Street
Meridian, ID 83642
5
Item III. A.
700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433
Regional Advisory Council Meeting Minutes
May 21, 2024
9:00 AM
VRT Board Room – 700 NE 2nd Street – Meridian, Idaho
MEMBERS PRESENT MEMBERS ABSENT OTHERS
Susan Bradley Terri Lindenberg Brad Alvaro, VRT
Samantha Kenney Deeann Solis Paula Cromie, VRT
Andrew Mills Megan Zusne Elaine Clegg, VRT
Mary Beth Nutting David White Kate Dahl, VRT
Walter Steed Jeannette Ezell, VRT
Theresa Vawter Kathleen Godfrey, VRT
Joe Guenther, VRT
Stephanie Hailey, VRT
Stephen Hunt, VRT
Lila Klopfenstein, COMPASS
Hailee Lenhart-Wees, VRT
Rob Lowe, VRT
Nick Moran, VRT
Melody Roper, VRT
Jason Rose, VRT
Kyle Street, VRT
Alissa Taysom, VRT
Duanne Wakan, VRT
Cameron Wells, VRT
I. Calling of the Roll - Chair Walter Steed called the meeting to order at 9:01 a.m., with a quorum
present by phone and in-person.
II. Agenda Additions/Changes - none
III. Consent Agenda
There were no items on the consent agenda.
IV. Action Items – There were no action items on the agenda.
V. Information Items
A. INFORMATION: Bus Stop Typology Update
Kate Dahl provided a summary of updates on bus stop improvement projects including the Bus
Stop Typology, FY2024 Service Change, and Bus Stop Inventory Phase 1.
Staff would like the RAC to be involved in the ongoing bus stop inventory. Several members of
the RAC volunteered to be a part of gathering information for the inventories.
6
Item III. B.
Staff will work on survey questions and a means to enter the information gathered into a
database.
B. INFORMATION: FY2024 Network Redesign Brochures, Maps and Outreach
Jason Rose and Stephen Hunt spoke about outreach and after a question from Andrew Mills,
about the need for Braille information at bus stops. They also presented the new brochures
and maps that accompany final network redesign to the Regional Advisory Council. A complete
list of route brochures, can be found at https://www.valleyregionaltransit.org/planning/service-
changes/
The RAC was asked to look over the new brochures and let staff know what updates or changes
they felt might be helpful.
Details were presented on maps where Access services will be eliminated and where Beyond
Access will pick up the slack of eliminated services for those who qualify for the service.
Staff reiterated Change Day will take place June 3.
C. INFORMATION: Temporary Bus Stop Signs
Stephen Hunt presented information about temporary bus stop signs for the service change
beginning June 3. Due to NEPA concerns, not all of the bus stops will be permanent until those
concerns are addressed.
D. INFORMATION: Umo Training
Hailee Lenhart-Wees guided the Regional Advisory Council through training on how to use the
Umo app and card. All RAC members all eligible to get a free Umo card and ride the fixed-route
bus service for free.
E. INFORMATION: Topics for Discussion
Members of the Regional Advisory Council had the opportunity to bring up topics on items
they've heard about during an open discussion session, or topics they would like to be
considered on an upcoming agenda. Nothing was brought up.
VI. Department/Staff Reports
A. INFORMATION: Department/Staff Reports
The most current department/staff reports were included in the packet for information. RAC
members were encouraged to read them as they contain important information.
VII. Adjournment – The meeting adjourned at 10:49.
Next Regional Advisory Council Meeting
July 16, 2024
VRT Boardroom
700 NE 2nd Street
Meridian, ID 83642
7
Item III. B.
AUTHORIZATION FOR EXPENDITURE
EXECUTIVE BOARD
PROCUREMENT DESCRIPTION: Rhombus Energy Solutions Battery Electric Bus Charging
Equipment Replacement and Reprogramming
TOTAL COST: $195,442.10
PURPOSE/ACTION: To replace non-working dispensers and parts, install updated software,
and commission six chargers in exchange for and to update the same equipment originally
supplied by Proterra under VBD20-001.
SCOPE OF WORK: To replace 12 failed dispensers and reprogram and replace failed parts
on six chargers provided by Proterra with new equipment and commission all equipment as
in working order, following the bankruptcy agreement terms between Proterra Estate,
Phoenix Motors, Inc. and VRT.
DISCUSSION: On August 3, 2023, Valley Regional Transit (VRT) learned Proterra filed for
Chapter 11 bankruptcy protection. VRT immediately sought legal counsel to protect its
interests and is being represented by a bankruptcy attorney from Hawley Troxell. VRT’s legal
counsel monitored the bankruptcy proceedings and determined a path forward to proceed
with bus payments, battery lease obligations, and delivering functioning chargers and
dispensers that best limits VRT’S risk.
On January 9, 2024, the Bankruptcy Court approved the sale of the Transit Line to Phoenix
Motor, Inc. (Phoenix). This sale includes buses and bus parts. Phoenix assumed all debt,
which includes the balance of two buses VRT has not yet fully paid for due to the inability to
charge those buses as a result of defective Proterra equipment.
Following the sale to Phoenix, our attorney reached an agreement between VRT, the Proterra
Estate and Phoenix on July 24, 2024. The agreement states VRT will work in good faith with
Phoenix to have six working chargers, 12 working dispensers, and pay the remaining
balance of the two buses.
The chargers installed by Proterra in 2021 were purchased from Rhombus Energy Solution
(Rhombus) and the dispensers were built by Proterra. Phoenix and VRT have worked out a
solution that will replace the current dispensers with new Rhombus equipment and
reprogram the chargers with Rhombus software.
Rhombus will also replace non-working parts on the chargers, install updated software, and
commission the chargers. VRT will work with our local electrician to install twelve new
Rhombus dispensers using the existing infrastructure from 2021.
ALTERNATIVES: This is the only alternative, based off agreements negotiated between our
attorney, the Proterra Estate and Phoenix Motors, Inc.
FISCAL IMPACT: The cost for the Rhombus replacement dispensers and repairs to chargers
will be deducted from the balanced owed on the two unpaid buses. The Rhombus expenses
total $195,442.10. This amount, along with the installation price of the new equipment, will
be deducted from the total of $752,784 that is still owed on the two buses. 8
Item III. C.
RECOMMENDATION/JUSTIFICATION: VRT staff requests the Executive Board approve the
purchase of new dispensers, replacement parts and commissioning chargers through
Rhombus Energy Solutions, and installation work to be completed with our local electrician
pursuant to Resolution VEB24-003 and corresponding Authorization for Expenditure.
ORDER OF REVIEW
CHIEF EXECUTIVE OFFICER (Approves procurements up to $149,999)
Signature: _______________________________________________
Date Approved:
EXECUTIVE BOARD (Approves procurements $150,000 up to $299,999)
Signature: _______________________________________________
Date Approved: 9/9/2024 Resolution Number: VEB24-003
VRT BOARD (Approves procurements $300,000 and over)
Signature: _______________________________________________
Date Approved: Resolution Number:
9
Item III. C.
VEB24-003
EXECUTIVE BOARD RESOLUTION
RHOMBUS ENERGY SOLUTIONS
RESOLUTION VEB24-003
BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT TO APPROVE THE PURCHASE OF
DISPENSERS, PARTS AND CHARGER COMMISSIONING WITH RHOMBUS ENERGY SOLUTIONS
WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of
the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation
authority (now known as “Valley Regional Transit” (VRT) was created to serve Ada and Canyon
counties; and
WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a regional public
transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized
transportation services and programs except those transportation services and programs under the
jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties;
and
WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit, as a regional
public transportation entity, has power to raise and expend funds as provided in Idaho Code Chapter
21, Title 40 and to make contracts as may be necessary or convenient for the purposes of the
Regional Public Transportation Authority Act; and
WHEREAS, On August 3, 2023 VRT learned that Proterra filed for Chapter 11 bankruptcy
protection which prompted VRT to immediately seek legal counsel to protect its interests using a
bankruptcy attorney from Hawley Troxell; and
WHEREAS, Valley Regional Transit’s attorney monitored the bankruptcy proceedings and
determined a path forward to proceed with bus payments, battery lease obligations, and functioning
chargers and dispensers that best limits VRT’S risk; and
WHEREAS, On January 9, 2024 the Bankruptcy Court approved the sale of the Transit Line to
Phoenix Motor, Inc. (Phoenix), who assumed all debt, which includes the balance of two buses VRT
has not yet fully paid for due to the inability to charge; and
WHEREAS, Valley Regional Transit’s attorney reached an agreement between VRT, the
Proterra Estate and Phoenix on July 24, 2024 that states that VRT will work in good faith with Phoenix
to have equipment that allows VRT to charge 12 buses properly and allows Phoenix to be paid the
remaining balance of the two buses; and
WHEREAS, Valley Regional Transit and Phoenix have worked out a solution that will replace
the current dispensers with new Rhombus equipment, reprogram the existing chargers with Rhombus
software, replace non-working parts on the chargers, and commission the chargers; and
WHEREAS, Valley Regional Transit will deduct the amount paid to Rhombus Energy Solutions,
along with the installation price from the chargers, from the balanced owed to Phoenix for the two
unpaid buses; and
10
Item III. C.
VEB24-003
WHEREAS, Idaho Code § 40-2109(5) provides that the Board of Valley Regional Transit may
adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title
40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit Pursuant
to Chapter 21, Title 40; and
WHEREAS, the Board of Valley Regional Transit has created an Executive Board, conferring
specific authority upon it to discharge its powers, pursuant to Resolution VBD11-011; and
NOW THEREFORE, BE IT RESOLVED BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT:
Section 1. That the Executive Board approve the purchase of new dispensers, replacement
parts and commissioning chargers through Rhombus Energy Solutions, pursuant to Resolution
VEB24-003 and corresponding Authorization for Expenditure, not to exceed the amount of
$195,442.10.
Section 2. That this resolution shall be in full force and effective immediately upon its
adoption by the Executive Board of Valley Regional Transit and its approval by the Executive Board
Chair.
ADOPTED by the Executive Board of Valley Regional Transit, this 9th day of September, 2024.
APPROVED by the Executive Board Chair, this 9th day of September, 2024.
ATTEST: APPROVED:
________________________ __________________________________
EXECUTIVE ASSISTANT CHAIR OF EXECUTIVE BOARD
11
Item III. C.
AUTHORIZATION FOR EXPENDITURE
EXECUTIVE BOARD
PROCUREMENT DESCRIPTION: RF-SMART Mobile Material Management Software
TOTAL COST: $171,305.67, not to exceed three years.
PURPOSE/ACTION: To secure mobile material management equipment and software for
inventory tracking that can be integrated with the Enterprise Asset Management (EAM)
software.
SCOPE OF WORK: The mobile material management software will be used as an inventory
control technique that will avoid overstocking of parts and minimize the amount of working
capital tied up in spare parts.
DISCUSSION: Valley Regional Transit (VRT) recently went live with the new Oracle Enterprise
Resource Planning (ERP) software. When FourthSquare, LLC was initially selected as the
vendor for the ERP software replacement project, VRT requested within RFP2023-04-10
optional pricing for a maintenance management system for VRT owned assets that VRT
could implement within two years of the original procurement. The Enterprise Asset
Management (EAM) system for maintenance management would replace the existing
system that is at end of life and no longer supported by the current vendor.
The VRT Board of Directors approved Resolution VBD24-002 on April 1, 2024, which
modified the contract with Fourthsquare, LLC to allow VRT to start building the software to
launch the new Oracle EAM system.
One of the functions needed within the EAM software is the ability to scan bar codes on
parts and work orders. Oracle EAM uses RF-SMART as the solution for equipment and
software to meet this need, therefore it is already integrated.
ALTERNATIVES: If VRT were to choose a different vendor for the mobile material
management tasks within the EAM software, it would require a new software integration.
VRT would have to issue a new RFP and execute a new contract, which would delay the
project. The cost to integrate new software would also exceed the current project budget for
the EAM project.
FISCAL IMPACT: The funding for this software implementation was included as part of the
EAM system implementation and was included in the fiscal year 2024 amended budget
approved by Resolution VBD24-001 on January 8, 2024.
RECOMMENDATION/JUSTIFICATION: VRT staff requests the Executive Board delegate
authority to the Chief Executive Officer to finalize and execute the contract with RF-SMART
pursuant to Resolution VEB24-004.
ORDER OF REVIEW
CHIEF EXECUTIVE OFFICER (Approves procurements up to $149,999)
Signature: _______________________________________________
Date Approved:
12
Item III. D.
EXECUTIVE BOARD (Approves procurements $150,000 up to $299,999)
Signature: _______________________________________________
Date Approved: 9/9/2024 Resolution Number: VEB24-004
VRT BOARD (Approves procurements $300,000 and over)
Signature: _______________________________________________
Date Approved: Resolution Number:
13
Item III. D.
VEB24-004
EXECUTIVE BOARD RESOLUTION
RF-SMART CONTRACT
RESOLUTION VEB24-004
BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT TO APPROVE THE CONTRACT WITH RF-
SMART FOR MOBILE TRANSACTION SERVICES
WHEREAS, pursuant to Idaho Code, Chapter 21, Title 40, and as a result of the approval of
the voters of Ada and Canyon Counties on November 3, 1998, a regional public transportation
authority (now known as “Valley Regional Transit” (VRT) was created to serve Ada and Canyon
counties; and
WHEREAS, Idaho Code § 40-2109(1) confers to Valley Regional Transit, as a regional public
transportation entity, exclusive jurisdiction over all publicly funded or publicly subsidized
transportation services and programs except those transportation services and programs under the
jurisdiction of public school districts and law enforcement agencies within Ada and Canyon Counties;
and
WHEREAS, Idaho Code § 40-2108(2) and (5) provide that Valley Regional Transit, as a regional
public transportation entity, has power to raise and expend funds as provided in Idaho Code Chapter
21, Title 40 and to make contracts as may be necessary or convenient for the purposes of the
Regional Public Transportation Authority Act; and
WHEREAS, Valley Regional Transit has been working with Fourthsquare, LLC and Oracle to
implement new Enterprise Asset Management (EAM) software for maintenance management to
replace the existing software that is at end life and no longer supported by current vendor; and
WHEREAS, Valley Regional Transit must implement inventory control techniques to avoid
overstocking and minimize the amount of working capital tied up in spare parts; and
WHEREAS, Valley Regional Transit requires mobile material management equipment and
software for inventory tracking that will integrate with Oracle EAM; and
WHEREAS, Valley Regional Transit has approved a sole source justification with RF-SMART
because the software is already integrated within the Oracle EAM software; and
WHEREAS, Valley Regional Transit included the implementation and first year of expenditures
for the EAM system replacement in Resolution VBD24-001, with the fiscal year 2024 amended
budget on January 8, 2024; and
WHEREAS, Valley Regional Transit will include this expense in the annual operations budget;
and
WHEREAS, Idaho Code § 40-2109(5) provides that the Board of Valley Regional Transit may
adopt resolutions consistent with law, as necessary, for carrying out the purposes of Chapter 21, Title
40, Idaho Code and discharging all powers and duties conferred to Valley Regional Transit Pursuant
to Chapter 21, Title 40; and
14
Item III. D.
VEB24-004
WHEREAS, the Board of Valley Regional Transit has created an Executive Board, conferring
specific authority upon it to discharge its powers, pursuant to Resolution VBD11-011; and
NOW THEREFORE, BE IT RESOLVED BY THE EXECUTIVE BOARD OF VALLEY REGIONAL TRANSIT:
Section 1. That the Executive Board approve a contract with RF-SMART, not to exceed the
amount of $171,305.67, for up to three years.
Section 2. That the Executive Board of Valley Regional Transit delegates authority to the Chief
Executive Officer to finalize and execute the contract.
Section 3. That this resolution shall be in full force and effective immediately upon its
adoption by the Executive Board of Valley Regional Transit and its approval by the Executive Board
Chair.
ADOPTED by the Executive Board of Valley Regional Transit, this 9th day of September, 2024.
APPROVED by the Executive Board Chair, this 9th day of September, 2024.
ATTEST: APPROVED:
________________________ __________________________________
EXECUTIVE ASSISTANT CHAIR OF EXECUTIVE BOARD
15
Item III. D.
700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Payment Register
DATE September 9, 2024
STAFF MEMBER Cameron Wells
Staff Recommendation/Request
The Executive Board will have the opportunity to review and consider accepting the July 16,
2024 to August 15, 2024 payment register.
Summary
Attached to this memo are lists detailing the bills that were presented, indicating the payee,
the nature of services or materials provided, the claimed amount, and the amount paid.
It is important to note that all payments were processed by VRT’s accounts payable
department and each payment underwent thorough review and approval by VRT’s CFO.
Furthermore, before payments are released to vendors, all lists of payments undergo further
review and audit by an additional staff accounting specialist as an additional control.
Idaho Code 40-2107(3) mandates that the payment register lists must bear the signature of
the Executive Board Chair and be attested by the Secretary once they are accepted by the
Executive Board.
More Information
Attachments:
Payment Register – July 16, 2024 to August 15,2024
For detailed information contact: Cameron Wells, CFO, 208-258-2709, cwells@ridevrt.org
16
Item III. E.
Payment
Number
Payment
Date
Supplier or Party Name Amount Invoice Description
100057 7/31/2024 Abbruzzetti, Jason 127.16 Employee Reimbursement
100028 7/19/2024 Access Idaho-26682 369.44 DL Searches
100047 7/25/2024 Access Idaho-26682 109.44 DL Searches
100069 8/13/2024 Access Idaho-26682 129.60 DL Searches
50222 7/25/2024 Action Garage Door, Inc. 7,520.00 Garage_Door_Services
50287 8/2/2024 Acuity Specialty Products, Inc. 869.99 Cleaning supplies
50303 8/5/2024 AdaRide.Com, LLC 5,550.00 Transportation services
100032 7/19/2024 Alexander Clark Printing 13,920.33 On-Call_Printing_Services
50188 7/19/2024 All-Pro Commercial Cleaning, LLC 12,950.00 Services
50282 7/31/2024 All-Pro Commercial Cleaning, LLC 1,425.00 Services
50372 8/13/2024 All-Pro Commercial Cleaning, LLC 88.58 Services
50158 7/15/2024 AMAZON.COM SERVICES, INC. 325.99 Department supplies
50176 7/16/2024 AMAZON.COM SERVICES, INC. 37.87 Department supplies
50212 7/24/2024 AMAZON.COM SERVICES, INC. 15.98 Department supplies
50290 8/2/2024 Ansar, Abdul Munir 29.68 Employee Reimbursement
50257 7/31/2024 Anthony, Elizabeth 225.98 Volunteer driver reimbursement
50265 7/31/2024 APTA 26,000.00 Membership dues
50205 7/24/2024 ARI Phoenix, Inc. 2,830.27 Mobile Support Stand
50140 7/15/2024 Ashbrook, Lewis 100.00 Employee Reimbursement
50301 8/2/2024 Ashbrook, Lewis 50.00 Employee Reimbursement
50366 8/13/2024 Automotive Service Equip 359.00 Auto Parts
50178 7/16/2024 Avail Technologies 19,679.00 SW Support
50149 7/15/2024 Avero, LLC 18,330.00 ERP system support
50168 7/16/2024 Avero, LLC 19,090.00 ERP system support
50216 7/25/2024 A-Z Bus Sales, Inc 225.06 Bus parts
50252 7/30/2024 A-Z Bus Sales, Inc 375.76 Bus parts
50273 7/31/2024 A-Z Bus Sales, Inc 224.41 Bus parts
50292 8/2/2024 A-Z Bus Sales, Inc 148.00 Bus parts
50321 8/7/2024 A-Z Bus Sales, Inc 89.30 Bus parts
50334 8/8/2024 A-Z Bus Sales, Inc 582.41 Bus parts
50355 8/9/2024 A-Z Bus Sales, Inc 148.00 Bus parts
50256 7/31/2024 Barber, Richard P 64.85 Volunteer driver reimbursement
50210 7/24/2024 Batteries Plus, LLC 1,059.98 batteries
50214 7/24/2024 Black Signs of Idaho, Inc. 50.00 Rental Sign
50316 8/7/2024 Black Signs of Idaho, Inc. 50.00 Rental Sign
50236 7/30/2024 BOISE BIOHAZARD SERVICES, LLC 750.00 Bio-hazzard cleanup
50267 7/31/2024 Boise Community Radio Project 672.00 Radio Ads
50258 7/31/2024 Boise Municipal Health Care Trust 66,290.62 Health Care Insurance
50224 7/25/2024 Boise Peterbilt 427.52 Auto Parts
60676 8/8/2024 Bosnjak, Alma 169.59 Employee Reimbursement
50285 8/2/2024 Bradley Alvaro 584.30 Employee Reimbursement
50343 8/8/2024 BridgeTower OpCo, LLC 500.00 Digital ads
100063 8/2/2024 Brinton, Honore 104.94 Employee Reimbursement
100023 7/15/2024 Cable One Inc 169.64 Utilities
100030 7/19/2024 Canadian Standards Association 265.91 CNG Lables
50173 7/16/2024 Career Uniforms Partners 433.60 Employee uniforms
50226 7/26/2024 Career Uniforms Partners 109.90 Employee uniforms
50227 7/26/2024 Career Uniforms Partners 844.50 Employee uniforms
50337 8/8/2024 Career Uniforms Partners 262.50 Employee uniforms
50233 7/30/2024 Catapult3, Inc. 15,988.15 Bus/vehicle wraps
50278 7/31/2024 Catapult3, Inc. 4,729.20 Bus/vehicle wraps
50358 8/9/2024 Catapult3, Inc. 6,960.00 Bus/vehicle wraps
50307 8/7/2024 CenturyLink 1,447.04 Utilities
50313 8/7/2024 CenturyLink 691.07 Utilities
50324 8/8/2024 CenturyLink 337.78 Utilities
50353 8/9/2024 Charles Hill 165.73 Employee Reimbursement
50137 7/15/2024 Childers, Michael 580.44 Employee Reimbursement
50162 7/15/2024 Childers, Michael 580.44 Employee Reimbursement
50196 7/24/2024 Christensen, Inc 5,334.58 Oil/gas
50346 8/8/2024 Christensen, Inc 5,266.21 Oil/gas
50363 8/9/2024 Christensen, Inc 13,203.73 Oil/gas
50371 8/13/2024 Christensen, Inc 4,040.85 Oil/gas
50135 7/15/2024 Christensen, Nicholas 470.00 Employee Reimbursement
50237 7/30/2024 City of Boise 9,240.50 Utilities
50280 7/31/2024 City of Boise 379.56 Utilities
100027 7/19/2024 City of Caldwell Water Department 362.85 Utilities
100067 8/9/2024 City of Caldwell Water Department 404.85 Utilities
100059 8/2/2024 City of Garden City 69.97 Utilities
Payment Register 7/16/24 - 8/15/24
17
Item III. E.
100064 8/8/2024 City of Garden City 149.32 Utilities
50199 7/24/2024 Clean Energy 1,538.63 Natural Gas
50241 7/30/2024 Clean Energy 570.00 Natural Gas
50349 8/8/2024 Clean Energy 15,276.43 Natural Gas
50315 8/7/2024 Coach & Equipment Manufacturing, Inc 252.62 parts
50134 7/15/2024 Collins, Bronson 49.80 Employeee Reimbursment
50161 7/15/2024 Commercial Tire, Inc 4,156.04 vehicle repairs & maintenance
50231 7/30/2024 Commercial Tire, Inc 238.50 vehicle repairs & maintenance
50351 8/8/2024 Commercial Tire, Inc 2,635.13 vehicle repairs & maintenance
50365 8/9/2024 Commercial Tire, Inc 380.90 vehicle repairs & maintenance
50375 8/13/2024 Commercial Tire, Inc 3,487.11 vehicle repairs & maintenance
50388 8/14/2024 Commercial Tire, Inc 13,406.30 vehicle repairs & maintenance
50144 7/15/2024 Corrie Washington 50.00 Employeee Reimbursment
50152 7/15/2024 Corwin Ford 216.57 Auto Parts
50255 7/30/2024 Corwin Ford 578.00 Auto Parts
50154 7/15/2024 CSHQA 1,268.10 Orchard Admin building
50268 7/31/2024 Custom Care Pest Services 95.00 Pest spray
50317 8/7/2024 Cybersource Corporation 310.00 monthly maintenance
100035 7/19/2024 D & A Door & Specialities, Inc 992.69 Door repairs
100025 7/19/2024 D & B Supply Co., Inc. 42.98 Propane refill & hose
100034 7/19/2024 David Gregory Sherman 405.00 Windshield replacement
100054 7/31/2024 David Gregory Sherman 50.00 Windshield repair
50145 7/15/2024 Deanna Hassan 100.00 Employeee Reimbursment
50327 8/8/2024 Deanna Hassan 50.00 Employeee Reimbursment
50229 7/30/2024 Detail Express 1,800.00 Detailed vehicles
50260 7/31/2024 Detail Express 1,030.00 Detailed vehicles
50352 8/9/2024 Diana Fletcher 386.40 Employeee Reimbursment
50221 7/25/2024 DMC Sales 973.48 Anti-freeze coolant
50323 8/7/2024 Duane Wakan 470.47 Employeee Reimbursment
50157 7/15/2024 Dwaine S Lee, LLC 742.96 Towing Services
50209 7/24/2024 Dwaine S Lee, LLC 763.00 Towing Services
50341 8/8/2024 Dwaine S Lee, LLC 233.99 Towing Services
100036 7/19/2024 Dyna Parts LLC 428.65 Auto Parts
100037 7/19/2024 Dyna Parts LLC 2,084.85 Auto Parts
100043 7/24/2024 Dyna Parts LLC 197.70 Auto Parts
100050 7/25/2024 Dyna Parts LLC 123.66 Auto Parts
100055 7/31/2024 Dyna Parts LLC 148.46 Auto Parts
50335 8/8/2024 Ecolube Recovery, LLC. 25.00 oil
50383 8/13/2024 Ecolube Recovery, LLC. 90.00 oil
50218 7/25/2024 Elliott Auto Supply Co., Inc 259.30 Auto Parts
50336 8/8/2024 Elliott Auto Supply Co., Inc 31.44 Auto Parts
50182 7/19/2024 ETA Phi Systems, Inc. 9,360.00 O&M Costs
50269 7/31/2024 ETA Phi Systems, Inc. 7,671.70 O&M Costs
50170 7/16/2024 FASTENAL 404.56 Auto Parts
50274 7/31/2024 FASTENAL 78.70 Auto Parts
50379 8/13/2024 First Transit 56,461.30 Ada/Canyon counties mgmnt fee
50159 7/15/2024 FOURTHSQUARE LLC 65,963.00 ERP system support
50189 7/24/2024 FOURTHSQUARE LLC 74,923.00 ERP system support
50308 8/6/2024 Frank Kronenbitter 361.95 Employeee Reimbursment
100022 7/15/2024 Frank Kronenbitter 311.95 Employeee Reimbursment
50385 8/13/2024 Gem State Paper & Supply 701.92 Paper
50169 7/16/2024 Gillig, LLC 3,159.51 Bus parts
50201 7/24/2024 Gillig, LLC 2,820.08 Bus parts
50250 7/30/2024 Gillig, LLC 900.23 Bus parts
50272 7/31/2024 Gillig, LLC 612.39 Bus parts
50319 8/7/2024 Gillig, LLC 1,659.47 Bus parts
50332 8/8/2024 Gillig, LLC 3,626.57 Bus parts
50354 8/9/2024 Gillig, LLC 1,080.80 Bus parts
50380 8/13/2024 Gillig, LLC 12,551.82 Bus parts
100056 7/31/2024 Gleaton, Benjamin 140.00 Employeee Reimbursment
50184 7/19/2024 Grainger Inc 273.76 Facility Dept. Supplies
50217 7/25/2024 Grainger Inc 169.28 Facility Dept. Supplies
50322 8/7/2024 Grainger Inc 873.18 Facility Dept. Supplies
50356 8/9/2024 Grainger Inc 32.01 Facility Dept. Supplies
50130 7/15/2024 Gregg Eisenberg 100.00 Employeee Reimbursment
50284 8/2/2024 Gregg Eisenberg 437.14 Employeee Reimbursment
50325 8/8/2024 Gregg Eisenberg 50.00 Employeee Reimbursment
100042 7/24/2024 Grover Electric & Plumbing 45.38 supplies
50148 7/15/2024 HI-Line 957.18 Parts/accessories
50330 8/8/2024 HI-Line 559.11 Parts/accessories
50141 7/15/2024 Hineman, Kevin 182.00 Employeee Reimbursment
50326 8/8/2024 Hineman, Kevin 7.40 Employeee Reimbursment
18
Item III. E.
50211 7/24/2024 Hot Shots, Inc. 1,165.48 purchased transportation
50311 8/7/2024 Hot Shots, Inc. 1,114.94 purchased transportation
50147 7/15/2024 Idaho Power 16,755.65 Utilities
50314 8/7/2024 Idaho Power 24,153.39 Utilities
50283 7/31/2024 Impact Pest 189.00 Pest control
50249 7/30/2024 In The Bag Promotions 7,316.50 Promotional
50279 7/31/2024 Intermountain Communications of 1,725.00 Montlhly radio subscription
50153 7/15/2024 Intermountain Gas 19,522.68 Utilities
50309 8/7/2024 Intermountain Gas 212.32 Utilities
50338 8/8/2024 Intermountain Gas 15.45 Utilities
50386 8/13/2024 Intermountain Gas 19,608.18 Utilities
50223 7/25/2024 INTERMOUNTAIN HOME SERVICES, LLC 649.71 Plumbing repairs
100029 7/19/2024 Interstate Fire Sales and Service, LLC 1,147.07 Fire estinguisher cerifications
50271 7/31/2024 Jeremy Ricky 25,237.64 purchased transportation
50186 7/19/2024 John Lance Giles 10,000.00 Consulting services
50143 7/15/2024 Joshua Smith 100.00 Employeee Reimbursment
100052 7/26/2024 Kabirigi, Lwaboshi 121.90 Employeee Reimbursment
50129 7/15/2024 Kathleen Godfrey 222.88 Employeee Reimbursment
50132 7/15/2024 Kathleen Godfrey 490.38 Employeee Reimbursment
50299 8/2/2024 Kathleen Godfrey 233.05 Employeee Reimbursment
50289 8/2/2024 Keelin, Thomas 68.86 Employeee Reimbursment
50174 7/16/2024 Kenworth Sales 2,895.29 Inventory parts
50230 7/30/2024 Kenworth Sales 2,184.06 Inventory parts
50261 7/31/2024 Kenworth Sales 109.63 Inventory parts
50275 7/31/2024 Kenworth Sales 170.90 Inventory parts
50295 8/2/2024 Kenworth Sales 383.80 Inventory parts
50310 8/7/2024 Kenworth Sales 2,509.64 Inventory parts
50339 8/8/2024 Kenworth Sales 5,903.69 Inventory parts
50133 7/15/2024 Kristina Kroupa 100.00 Employeee Reimbursment
50300 8/2/2024 Kristina Kroupa 50.00 Employeee Reimbursment
50276 7/31/2024 Kuna Senior Citizen Inc 3,522.26 Acquisition of services
100033 7/19/2024 Leonard Petroleum Equipment, LLC 563.36 repairs
100066 8/8/2024 Leonard Petroleum Equipment, LLC 4,584.24 repairs
50131 7/15/2024 Leslie Pedrosa 248.85 Employeee Reimbursment
50180 7/16/2024 Lithia Motors Payment Processing 655.09 Inventory Parts
50198 7/24/2024 Lithia Motors Payment Processing 458.89 Inventory Parts
50240 7/30/2024 Lithia Motors Payment Processing 443.45 Inventory Parts
50264 7/31/2024 Lithia Motors Payment Processing 166.97 Inventory Parts
50297 8/2/2024 Lithia Motors Payment Processing 804.89 Inventory Parts
50312 8/7/2024 Lithia Motors Payment Processing 206.93 Inventory Parts
50348 8/8/2024 Lithia Motors Payment Processing 104.88 Inventory Parts
50364 8/9/2024 Lithia Motors Payment Processing 97.53 Inventory Parts
50373 8/13/2024 Lithia Motors Payment Processing 7,150.93 Inventory Parts
50187 7/19/2024 Lizabeth C. Arkoosh 9,300.00 Lease pymnts - pd quarterly
50163 7/16/2024 Lowes Home Improvement 66.48 supplies
50246 7/30/2024 Lowes Home Improvement 59.81 supplies
100041 7/24/2024 LYLE WATSON 226.00 Tools
50220 7/25/2024 Mary M Johnson 540.00 Signs/wraps
50228 7/30/2024 Mary M Johnson 675.00 Signs/wraps
50357 8/9/2024 Mary M Johnson 420.00 Signs/wraps
50142 7/15/2024 Maxwell, William 100.00 Employeee Reimbursment
50302 8/2/2024 Maxwell, William 50.00 Employeee Reimbursment
50156 7/15/2024 Melba Valley Senior Center 8,624.88 Acquisition of services
50208 7/24/2024 Melba Valley Senior Center 7,481.43 Acquisition of services
50328 8/8/2024 Mereacre, Tudor 3.70 Employeee Reimbursment
50155 7/15/2024 Meridian Senior Center 9,144.64 Acquisition of services
50277 7/31/2024 Meridian Senior Center 7,701.44 Acquisition of services
50304 8/5/2024 Metro Community Services 22,917.26 Acquisition of services
100053 7/31/2024 Mills, Wayne 499.77 Volunteer driver reimbursement
100017 7/15/2024 Minert & Associates, Inc 203.00 Drug screens
100051 7/26/2024 Minert & Associates, Inc 183.00 Drug screens
100061 8/2/2024 Minert & Associates, Inc 214.00 Drug screens
50238 7/30/2024 Minuteman, Inc. 475.00 Re-key building
50197 7/24/2024 Motion & Flow Control Products 224.62 supplies
50288 8/2/2024 Mursalov, Islom 56.38 Employeee Reimbursment
50151 7/15/2024 National Tour Integrated Resouces Inc 7,929.60 Temp. bus operators
50225 7/25/2024 National Tour Integrated Resouces Inc 669.06 Temp. bus operators
50251 7/30/2024 National Tour Integrated Resouces Inc 10,132.05 Temp. bus operators
50320 8/7/2024 National Tour Integrated Resouces Inc 8,781.04 Temp. bus operators
50381 8/13/2024 National Tour Integrated Resouces Inc 6,078.04 Temp. bus operators
50333 8/8/2024 Newegg Business, Inc. 1,109.84 IT Supplies
50382 8/13/2024 Newegg Business, Inc. 4,875.60 IT Supplies
19
Item III. E.
50206 7/24/2024 Norco Inc 47.33 Parts
50177 7/16/2024 ODP Business Solutions, LLC 52.79 office supplies
50192 7/24/2024 ODP Business Solutions, LLC 293.18 office supplies
50345 8/8/2024 ODP Business Solutions, LLC 27.04 office supplies
50369 8/13/2024 ODP Business Solutions, LLC 50.72 office supplies
50191 7/24/2024 O'Reilly Auto Enterprises, LLC 179.32 Auto Parts
50239 7/30/2024 O'Reilly Auto Enterprises, LLC 296.05 Auto Parts
50296 8/2/2024 O'Reilly Auto Enterprises, LLC 402.73 Auto Parts
50344 8/8/2024 O'Reilly Auto Enterprises, LLC 370.09 Auto Parts
50362 8/9/2024 O'Reilly Auto Enterprises, LLC 53.20 Auto Parts
50368 8/13/2024 O'Reilly Auto Enterprises, LLC 370.09 Auto Parts
50171 7/16/2024 O'Reilly Auto Parts 51.18 Auto Parts
50203 7/24/2024 O'Reilly Auto Parts 649.74 Auto Parts
50253 7/30/2024 O'Reilly Auto Parts 627.10 Auto Parts
50293 8/2/2024 O'Reilly Auto Parts 93.38 Auto Parts
50263 7/31/2024 Pacific Office Automation 1,178.36 Printer/copier Leases
50347 8/8/2024 Pacific Office Automation 589.18 Printer/copier Leases
50370 8/13/2024 Paragon Consulting, Inc 20,192.44 Consulting services
50146 7/15/2024 Parma Senior Center 3,870.40 Acquisition of services
50266 7/31/2024 Parma Senior Center 2,889.47 Acquisition of services
100031 7/19/2024 Peak Industrial, Inc. 525.00 Parts/accessories
100040 7/24/2024 Peak Industrial, Inc. 538.63 Parts/accessories
100065 8/8/2024 Peak Industrial, Inc. 158.88 Parts/accessories
100071 8/13/2024 Peak Industrial, Inc. 2,789.86 Parts/accessories
50179 7/16/2024 Phoenix Cars, LLC 3,149.98 Parts/accessories
50193 7/24/2024 Phoenix Cars, LLC 260.24 Parts/accessories
50204 7/24/2024 Precision Engineering, LLC 14,255.00 Consulting services
50219 7/25/2024 Precision Engineering, LLC 20,027.50 Consulting services
100026 7/19/2024 Primary Health Medical Group, LLC 590.00 Drug screens
100038 7/24/2024 Primary Health Medical Group, LLC 170.00 Drug screens
100044 7/25/2024 Primary Health Medical Group, LLC 255.00 Drug screens
100060 8/2/2024 Primary Health Medical Group, LLC 340.00 Drug screens
50207 7/24/2024 ProPeople 13,062.21 Temp Wages
50232 7/30/2024 ProPeople 9,271.09 Temp Wages
50202 7/24/2024 Quench USA, Inc 572.95 Water delivery
50172 7/16/2024 RDK Corporation 150.00 Background checks
50384 8/13/2024 RDK Corporation 210.00 Background checks
50185 7/19/2024 Remix Technologies LLC 7,310.00 SW/IT monthly fee
50294 8/2/2024 Remix Technologies LLC 7,310.00 SW/IT monthly fee
50389 8/15/2024 Remix Technologies LLC 7,310.00 SW/IT monthly fee
50136 7/15/2024 Rinn, Jacob 161.50 Employee Reimbursement
50245 7/30/2024 Robert C Granden 242.25 Employee Reimbursement
50166 7/16/2024 Romaine Electric Corporation 765.94 Electrical
50291 8/2/2024 Romaine Electric Corporation 3,338.70 Electrical
50377 8/13/2024 Romaine Electric Corporation 1,072.45 Electrical
50259 7/31/2024 Sage Supply, Inc 188.13 Supplies
100019 7/15/2024 SAMG Occupational Med - Emerald 150.00 Drug screens
100049 7/25/2024 SAMG Occupational Med - Emerald 300.00 Drug screens
50190 7/24/2024 SBLB, Limited Liability Company 3,825.00 Services
100020 7/15/2024 Scheer, Jessie 94.66 Employee Reimbursement
50242 7/30/2024 Shred-It USA- LLC 139.08 Shredding services
50194 7/24/2024 Sprague Pest Solutions 151.44 Pest control
200003 8/1/2024 State Insurance Fund 103.00 Insurance fee
50139 7/15/2024 Stephanie Hailey 39.53 Employee Reimbursement
50360 8/9/2024 Stoltz Marketing Group, Inc 71,191.61 Consulting services
50195 7/24/2024 Tacoma Screw Products Inc. 462.31 Inventory Parts
100021 7/15/2024 Tate, John 330.68 Employee Reimbursement
50150 7/15/2024 Thompson and Associates, Inc. 8,402.38 HR consulting
50254 7/30/2024 Transpo Group USA, Inc. 11,910.00 Consulting services
50175 7/16/2024 Treasure Valley Coffee 342.31 coffee/creamer
50234 7/30/2024 Treasure Valley Coffee 58.49 coffee/creamer
50359 8/9/2024 Treasure Valley Coffee 72.84 coffee/creamer
50367 8/13/2024 Treasure Valley Coffee 528.93 coffee/creamer
50235 7/30/2024 Treasure Valley Curb & Sprinkling Inc 454.00 lawn care
50262 7/31/2024 Treasure Valley Transit 20,458.00 sub-recipient
50305 8/5/2024 Treasure Valley Transit 12,960.00 sub-recipient
50342 8/8/2024 Treasure Valley Transit 18,900.00 sub-recipient
50164 7/16/2024 UniFirst 144.98 Uniforms
50181 7/16/2024 UniFirst 127.81 Uniforms
50200 7/24/2024 UniFirst 133.93 Uniforms
50213 7/24/2024 UniFirst 69.09 Uniforms
50243 7/30/2024 UniFirst 147.35 Uniforms
20
Item III. E.
50247 7/30/2024 UniFirst 62.21 Uniforms
50329 8/8/2024 UniFirst 61.22 Uniforms
50350 8/8/2024 UniFirst 140.34 Uniforms
50374 8/13/2024 UniFirst 140.34 Uniforms
50376 8/13/2024 UniFirst 105.42 Uniforms
50165 7/16/2024 United Site Services of Nevada, Inc. 398.61 Waste removal
50248 7/30/2024 United Site Services of Nevada, Inc. 289.45 Waste removal
100039 7/24/2024 UPS Freight 29.12 Postage
100045 7/25/2024 UPS Freight 2.33 Postage
100046 7/25/2024 Urban Land Institute 400.00 Marketing
50244 7/30/2024 US Bank Plaza Condominium Assoc., Inc. 10,403.00 Association dues
200001 7/18/2024 USAble Life 2,085.98 Life ins. Premiums
200002 7/29/2024 USAble Life 2,144.78 Life ins. Premiums
100058 8/2/2024 Veolia Water Idaho 265.08 Utilities
100024 7/15/2024 Verizon Wireless 5,362.15 Cell phones
100068 8/9/2024 Verizon Wireless 3,637.82 Cell phones
100070 8/13/2024 Verizon Wireless 92.23 Cell phones
50340 8/8/2024 Western Mountain Bus Sales 1,070.26 Bus parts
50160 7/15/2024 Wex Bank 12,646.71 Fuel charges
50298 8/2/2024 Wex Bank 459.46 Fuel charges
50361 8/9/2024 Wex Bank 1,839.36 Fuel charges
50138 7/15/2024 White, Melissa 72.08 Employee Reimbursement
50286 8/2/2024 White, Melissa 31.78 Employee Reimbursement
100018 7/15/2024 Wienhoff Drug Testing 1,085.00 Emp. Pre-screen drug testing
100048 7/25/2024 Wienhoff Drug Testing 115.00 Emp. Pre-screen drug testing
100062 8/2/2024 Wienhoff Drug Testing 710.00 Emp. Pre-screen drug testing
50306 8/5/2024 William (Travis) Fremont 21,285.12 purchased transportation
50167 7/16/2024 William Beard 166.00 Vehicle washing
50183 7/19/2024 William Beard 446.00 Vehicle washing
50215 7/24/2024 William Beard 237.00 Vehicle washing
50318 8/7/2024 William Beard 515.00 Vehicle washing
50331 8/8/2024 William Beard 237.00 Vehicle washing
50378 8/13/2024 William Beard 189.00 Vehicle washing
50270 7/31/2024 WITCO 50,526.00 sub-recipient
50281 7/31/2024 YBNOW LLC 8,203.28 purchased transportation
1,252,920.57
This check register has undergone scrutiny and verification guaranteeing its integrity and accuracy. Each entry has been diligently reviewed ensuring the
financial transactions are true and accurate.
VRT Controller or Chief Financial Officer
ACCEPTED:
CHAIR OF EXECUTIVE BOARD
ATTEST:
SECRETARY/TREASURER
21
Item III. E.
PROPOSED VRT BOARD OF DIRECTORS AGENDA - October 2024
CONSENT AGENDA
Consider Approval of minutes from the August Board of Director's meeting and SPECIAL
September meeting
Consider Acceptance Executive Board Minutes for August/September
Consider Acceptance minutes from the RAC June (no July meeting)
Acknowledge Asset Disposal List
Specialized Transportation Service Provider Project Budgets
Consider Acceptance of FY2023 Q2 Budget Variance Report
Consider Acceptance of FY2023 Q2 Cash Balance Report
Consider Approval and Acceptance Q3 Budget Variance Report
Consider Approval and Acceptance Q3 Cash Balance Report
Consider Approval and Acceptance of Payment Registers (for August and September)
Consider Approval of 2025 meeting dates and proposed meeting dates for 2026
ACTION ITEMS
Consider Approval of Metro Community Services 2025 Contract
Consider Approval for Releasing RFP for New Operations Contract
Consider Approval of Releasing Bid for State Street Premium Construction
INFORMATION ITEMS
Valley Connect 3.0 Update Report
Report Action on FlixBus
Report on FY2025 Cooperative Agreements
Report on Government Affairs Consultant Activities for FY2024 and Proposed Activities for
2025
Report on Triennial Review and Actions Taken
PROCUREMENTS
Procurement Calendar
DEPARTMENT/STAFF REPORTS
Elaine Clegg
Leslie Pedrosa
Cameron Wells
Stephen Hunt
Jason Rose
Brad Alvero
22
Item V. A.
Staff Recommendation/Request
This is an information item only.
Highlights
VRT completed a procurement for a consultant to help staff prepare for the upcoming rebid
of the transit operating contract for Ada and Canyon County. SBLB, LLC was the selected
vendor. SBLB, LLC will present to the Executive Board an overview of the different operating
contracts and the peer comparison that have been completed.
Schedule
December 2023 – Issued RFP for consultant
April 2024 – Contract signed with SBLBF, LLC
May 2024 – Information item on Executive Board agenda
September 2024 – SBLB, LLC presentation to Executive Board
September 2024 – VRT will release an RFI to potential bidders to gather additional
information on upcoming RFP release
December 2024 – RFP released for transit operating contract
April 2025 – Action item on Board of Directors agenda to select contractor
October 2025 – New contract starts
Summary
SBLB, LLC will assist VRT with procuring and establishing an agreement with a private operator
that will make the operations contract stronger and easier for all parties to administer. SBLB,
LLC will create the detailed specifications needed to complete and issue a widely circulated
RFP. SBLB, LLC will assist and guide VRT through the proposal evaluation process, negotiate
the final form of the contract(s) for selected transit operating contractor to operate and
maintain the transit system, and provide transition assistance as needed.
There are several ways to contract transit operating services and VRT is seeking a ne w
contract that provides effective incentives for the contractor to meet our expectations, a
contract that includes compliance requirements to ensure fiscal accountability by the
contactor and to hold the contractor accountable to operate as we advertise to the public.
TOPIC Transit Contract Consultant Presentation
DATE September 9, 2024
STAFF MEMBER Leslie Pedrosa
23
Item VI. A.
Under the current contract the Ada and Canyon County transportation systems are being
operated separately.
Implication
SBLB, LLC will provide best practices for contracting transit services that operates most
efficiently and effectively for regional transit, which might include operating as one system
across both counties. The new contract will clearly define operating requirements,
responsibilities, communications, and management authority for VRT and selected contractor.
More Information
For detailed information, contact:
Leslie Pedrosa
Chief Operating Officer
lpedrosa@ridevrt.org
(208) 258-2713
24
Item VI. A.
Staff Recommendation/Request
This is an information item only. Staff will present a summary of the planned supplemental
services for FY2025.
Highlights
In the past VRT has provided supplemental services that provide mobility benefits to the
communities we serve. At the August board meeting VRT adopted a Supplemental Service
Policy to identify the goals and benefits of the supplemental services. The policy also outlines
VRT’s responsibility to provide information to the VRT board about supplemental services. In
the spirit of transparency and VRT has prepared this memo which outlines the supplemental
services VRT plans to pilot in FY2025.
Summary
For FY2025 VRT plans to pilot the following supplemental services. The total cost of these
supplemental services is less than the $50,000 budget identified in the FY2025 budget.
Treefort (Late March) - VRT will again provide the Treeline service which provides free
transportation between concert venues in downtown Boise. The Treeline does not conflict with
regular service as it will provide service outside VRT’s hours of peak demand. This service has
become a popular transportation service and provides VRT an opportunity to introduce its
services to the general public and reduce traffic between and parking demand at concert
venues. Estimated operating budget $11,000
Hyde Park Street Fair (mid-September) – VRT will extend the span of service and frequency
on route 16 VA/15th Street to provide transportation options to the Hyde Park Street fair which
has limited parking and attracts attendees from all over Boise. VRT provided similar service
last year. This supplemental service will provide VRT the opportunity to promote one of the
new routes restructured in June. Estimated operating budget $1,500
Boise State Football Games (September through November) – VRT will extend the span of
service and frequency of routes 2 Broadway and 29 Overland to facilitate transportation to
and from Boise State Football games using satellite parking locations long Broadway,
Overland and at Towne Square Mall. Routes 2 and 29 are both core routes that serve key
corridors in the City of Boise. Connecting these services to Boise State football games will help
people learn more about VRT services, experience riding the bus and increase the accessibility
of an important community event by providing transit service to and from the event. Estimated
operating budget $29,700.
TOPIC FY2025 Supplemental Service Summary
DATE 09/09/2024
STAFF MEMBER Stephen Hunt
25
Item VI. B.
Community Parades (throughout the year) – VRT will also participate in community parades
including Boise Veterans Day Parade, Boise Pride Parade, Boise Holiday Parade, Dairy Days
Parade, Nampa Parade America, and more. These parades provide an opportunity to increase
VRT’s awareness within the communities that we serve. Estimated operating budget $4,000
Implication
The purpose of VRT’s supplemental service program is to increase the visibility and use of its
services while addressing transportation constraints at an important community event.
More Information
For detailed information, contact:
Stephen Hunt
Chief Development Officer
shunt@ridevrt.org
(208) 258-2701
26
Item VI. B.
Type of Procurement Current Contract Expires On Project Manager Estimated CostEstimated Issue DateEstimated Executive Board/Board Action DateRequired ApprovalOn-Call Printing Services Current contract expires on 10/19/2024Jason Rose149,000.00$ Aug-24 CEOOn-Call Glass Repair and Replacement Services Working on SOW Jeremy Gianshetta TBD Aug-24 No Project Budget at this TimeUpdated 8-8-24Valley Regional TransitFY2024 Procurement Calendar27Item VI. C.
Type of Procurement Current Contract Expires On Project Manager Estimated CostEstimated Issue DateEstimated Executive Board/Board Action DateRequired ApprovalAda and Canyon County Operating Contract Leslie Pedrosa TBD Dec-24 Apr-25 No Project Budget at this TimeVehicle Maintenance Fluids No updates at this time Leslie Pedrosa TBD No Project Budget at this TimeVehicle Maintenance Parts No updates at this time Leslie Pedrosa TBD No Project Budget at this TimeFareboxes No updates at this time Brad Alvaro TBD No Project Budget at this TimeOn-Call Vinyl Graphics and Associated Services - Bus Wrap Contract PSA 2019-11-04 contract expires 1-31-2025Jason Rose TBD No Project Budget at this TimeOn-Call Electrical Services No updates at this time Jonathan Mutchler TBD No Project Budget at this TimeCreative Outdoor Advertising (COA) Benches New Stephanie Hailey TBD No Project Budget at this TimeUpdated 8-8-24Valley Regional TransitFY2025 Procurement Calendar28Item VI. C.
700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC CEO Activity Report
DATE September 9, 2024
STAFF MEMBER Elaine Clegg
CEO Update
Information only, no action needed.
Highlights
August continued to be a busy month for budgeting. Thank you all for supporting our budget
at the August hearing. We are now tracking our partners adopted budgets and sending out
our cooperative agreements anticipating that we can get them adopted by the beginning of
our fiscal year. VRT’s job now is to align what we requested in the VRT budget with the
funding our members were able to contribute from their own budgets. As always, we will
bring a report in October and any necessary amendments in January.
VRT was the successful recipient of a competitive Federal Transit Administration (FTA) Bus
and Bus Facilities Grant (5339), for improvements including electrification and rehabilitation
to the transit hub at the Town Square Mall. The $16,723,347 grant will support:
Fleet Modernization: VRT will acquire up to six new battery electric buses. VRT currently
has 12 electric buses in its fleet, with 11 additional electric buses expected to arrive
over the next two years. After this grant is fully utilized, the Ada County bus fleet will be
more than halfway toward VRT’s goal of 100% electric bus fleet in Ada County by 2030.
Infrastructure Improvements: The grant will enable VRT to update passenger and
operator amenities at the Towne Square Mall Transit Center, including an updated
passenger waiting area, additional bus bays, solar panels, on-site electric bus charging,
public restrooms, dedicated space for bus operators, and enhanced security.
Locally Powered Transit: The grant will further VRT’s goal of transitioning to a more
sustainable electric bus fleet with the opportunity to explore on-route charging systems
using innovative, low-cost battery storage solutions.
Competitive grants like those from the Bus and Bus Facilities program provide options for
transit agencies to accomplish large projects where funding constraints might not otherwise
allow it. VRT competed against 476 other projects and was one of 117 selected. A big
thanks to the local partners who provided local match commitments and to our partners at
FTA’s Region 10. The Center for Transportation and the Environment, a national non-profit
and leader in zero-emission bus deployments, helped prepare the grant application and will
provide project management and technical assistance to ensure a successful deployment.
Construction has started on the new stop infrastructure at 18th and State. This was
supposed to be one of the easier intersections on State Street to work on but was
complicated by the location of existing business signage and the age of the signal
infrastructure. In the end, we will be replacing the signals and mast with modern equipment
and replacing one business sign to work with the new alignment of the curb and transit
platform. We were able to save all but one of the existing trees. This is the beginning of a
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series of stop improvements on State Street that support the improved service and
amenities envisioned the State Street Transit Operations Plan.
Change Day – Staff is working on some more substantial time points and stops on the new
service schedule that will continue to improve on-time performance. It is too early to report
on ridership but will have some early performance measurements by the next meeting.
Meetings – I continue to meet with Treasure Valley elected leaders from the legislature and
local leaders who are not involved directly in VRT.
Meetings with state leaders – I am about a third of the way through meeting
individually with every member of the legislature who serves the Treasure Valley and
had productive and informative meetings with three more legislators in August.
Local Leaders – I am reaching out to other leaders in the transpiration world both in
the Treasure Valley and around the state. This includes transit and highway districts.
ITD Headquarters Public Transportation staff – The meeting we had set up has been
postponed, I will report on it in the fall. I did meet with the ITD staff, Ron Duran, who
directs their work on public transportation to discuss more opportunities to partner.
Oregon Legislative Transportation Roadshow Tour – The Oregon legislature recently
adopted HB 4109, that has a provision encouraging the Oregon Department of
Transportation to cooperatively work with the State of Idaho to restore passenger rail
service on the Historic Pioneer Line. Members of the Oregon legislature’s
transportation committees traveled to Ontario Oregon on August 28 to tour
transportation facilities, take comment from agencies and hold a public hearing. I
attended and provided comment on our efforts to retore passenger rail service in the
Treasure Valley (see attachment)
Boards and Committees
The Bus Coalition (TBC) Board – The Bus Coalition took the month off.
BMHTC – I continue to attend the Boise Municipal Health Care Trust meetings.
TVCCC – The clean Cities Solation recently added a staff member, and we had a
meet and greet with him.
Travel – CTAA Conference, Amtrak
Community Transit Association of America SUN Conference – This is not a
conference in a sunny place, instead it is a gathering of transit agencies from small
urban networks who provide bus service to those communities. Alexandria Virginia
runs one of the most successful small bus networks in the US.
Amtrak – I was able to hold a number of meetings related to Amtrak while in DC.
VRT in the Media – There were a number of articles last month about our new Bus and Bus
Facilities grant, and variety of media this month on the budget decisions.
Idaho 6 News - Valley Regional Transit awarded $16 million for electric buses,
charging infrastructure. https://www.kivitv.com/downtown-boise/valley-regional-
transit-awarded-16-million-for-electric-buses-charging-infrastructure
Boise Dev - Grant will give a power-up to Towne Square parking lot, plus buy new
electric buses. https://boisedev.com/news/2024/07/16/vrt-towne-square/
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Idaho 6 News - Meridian unveils two colorful public art pieces on bus stop shelters.
https://www.kivitv.com/news/local-news/in-your-neighborhood/meridian/meridian-
unveils-two-colorful-public-art-pieces-on-bus-stop-shelters
Boise Dev – Nampa, Eagle make differing decisions on whether to keep on-demand
bus service. https://boisedev.com/news/2024/08/20/nampa-eagle-vrt/
Boise Dev - Nampa budget highlights: Council members discuss buses, wages, and
sewer. https://boisedev.com/news/2024/07/30/nampa-budget-highlights-council-
members-discuss-buses-wages-and-sewer/
KTVB – Nampa City Council action, Nampa cuts Valley Regional Transit budget, then
backtracks | ktvb.com
The Ranch Podcast – Stephen Hunt talks about the budget issues and decisions that
Nampa is grappling with as they pertain to ridership, cost, overall benefit, and long-
term goals with public transportation and the potential loss of service. Valley
Regional Transit & Nampa Budgeting with Stephen Hunt (youtube.com)
The Ranch Podcast – Sebastian Griffin, city councilmen from Nampa, proposes to
reduce funding for Valley Regional Transit. However, reducing the budget comes with
potentially losing funding for sidewalk improvements. Nampa's Budget Fight against
Valley Regional Transit with Sebastian Griffin (youtube.com)
Summary of Internal Activities
Internal Business Planning – I have been working with the Executive Management Team,
this plan, when completed, will provide us a detailed roadmap of current projects, staffing
requirements and internal organizational work with a timeline and benchmarks. This is not
meant to be a board document but one that I can check and staff can use to monitor our
progress and ensure that we are on task.
Federal Transit Administration Triennial Review – The Triennial Review is the FTA’s
assessment of VRT’s compliance with Federal requirements, by examining a sample of
award management and program implementation practices. The Triennial Review focused
on VRT’s compliance in 23 areas. Nine deficiencies were found in four areas, all were minor.
VRT had no repeat deficiencies from the FY2020/2021 Triennial Review. Four of those
deficiencies have been corrected and the remaining five will be corrected within 60 days.
We will present a report to the board at our October meeting.
For detailed information contact: Elaine Clegg, CEO, 208.258.2712, eclegg@rideVRT.org
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700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Operations Department Staff Report
DATE September 9, 2024
STAFF MEMBER Leslie Pedrosa
Summary
This report provides a status update of activities related to contracted transportation
services, Specialized Transportation services, compliance, customer service support and
regional operations.
Regional Operations
Ada County Charging and Battery Electric Bus Update
VRT’s attorney worked with the Proterra Estate and Pheonix Motors, Inc to determine a path
forward. All agreements have been signed. VRT will work with Rhombus Energy Solutions to
install new software and replace faulty parts on chargers and replace existing dispensers.
The costs for this project will be deducted from the balance VRT still owes on the two buses
that VRT has not accepted. VRT will accept the two remaining buses, once Phoenix has
completed an onsite inspection to ensure buses can be placed into revenue service.
Beyond Access Service
Beyond Access service launched on January 2. VRT has provided almost 25,000 rides, which
is about a 20% decrease from the combined total of previous service providers. VRT
continues to ensure eligible riders are using the correct service.
VRT has seen an increase in ridership by Canyon County riders following the June 3
reduction of ACCESS service. With school coming back, VRT is beginning to have a hard time
hiring drivers for the service. VRT is currently two drivers short, so riders are going to
experience lack of available rides and as well as longer ride times.
Miscellaneous
Working with other VRT department staff and consultants to prepare for construction
plans at Main Street Station for work planned under the 2022 Low or No Emissions
(LONO) Grant.
VRT staff continues to participate in the Steering Committee with Idaho
Transportation Department - Public Transportation Office for the upcoming 2024
Public Transportation Summit scheduled September 24–26 in Coeur d’Alene.
Registration is now open, https://www.eventleaf.com/e/2024PTSummit
Staff continues to work with Avero and FourthSquare to prepare for the maintenance
software replacement. VRT expects the new software to be ready for use by the end
of 2024.
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VRT staff secured additional funding from Saint Alphonsus and St. Luke’s and worked
with service providers to reduce reimbursement costs for the Rides2Wellness
service. Ridership continues to increase compared to last year. VRT will be working to
cap rides for the remainder of the year to ensure service continuity for the rest of the
fiscal year.
With the elimination of the Eagle On-demand service, staff will be working on
updating the software to remove the on-demand zone and ability to book rides from
app starting on October 1.
Highlights
Contracted Transportation
Canyon County Highlights
Zero preventable accidents in July
Intercounty on-time performance 63% for July
On-demand on-time performance 46% for July
ACCESS on-time performance 97% for July
Ada County Highlights
One preventable accident in July
Fixed-route on-time performance 81% for July
ACCESS on-time performance 97% for July
Beyond Access Service
One preventable accident in July
On-time performance 91% for July
Compliance
Staff continues to work on updates to VRT policies and procedures as needed
Staff completed contractor audits at Ada and Canyon counties
Customer Service Support
Customer service handled 7,090 of 7,449 phone calls for information, with 326 calls
abandoned. The average call time was 3 minutes, 3 seconds and the average hold
time was 18 seconds in July.
Reservationist handled 516 of 567 phone calls to change or schedule a ride on
ACCESS, with 45 calls abandoned. The average call time was 4 minutes, 5 seconds
and the average hold time was 18 seconds in July.
July City Go Pay mobile ticket sales totaled $9,714.00.
More Information
For detailed information contact: Leslie Pedrosa, Chief Operating Officer, 208.258.2713,
lpedrosa@ridevrt.org
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700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Development Department Monthly Report
DATE September 9, 2024
STAFF MEMBER Stephen Hunt
Summary
Development Department activities for August 2024 report.
VRT Strategic Plan
Goal 1 - Demonstrate responsible stewardship of public resources
Performance Based Decision-making
FY2025 Budget Build
Staff coordinated with funding partner staff to finalize all funding partner budget
requests, including modifying service plans in response to individual jurisdiction
funding decisions. Staff has begun reaching out to funding partners to initiate
FY2025 cooperative agreements which will be executed before the beginning of
FY2025.
Goal 2 – Increase Ridership and Revenue
FY2024 Service Changes – Staff implemented timing changes at the end of July to
Routes 7,20, 21, and 24. In September staff will be implementing blocking, timing
and interlining changes to Routes 2, 3, 29, 5, 40, 42, and 45 to improve on-time
performance. New route brochures reflecting the new time points will be printed and
distributed.
Bus Stop Improvements – Phase 2 of the Bus Stop Inventory is out for procurement
and expected to begin this fall. COA (Creative Outdoor Advertising Benches) are
being inventoried and storage space being organized for their arrival at Happy Day
Transit Center. The license agreement with City of Boise for bus stops is being
updated to allow scooter corrals for Lime scooter parking and advertising on bike
racks.
FlixBus Lease – The attorney is drafting a lease contract for VRT and Flix review.
Nampa – Caldwell Corridor TOD Study – HDR the consultant came for a site visit to
tour the boulevard and held a kick-off meeting with staff. Stakeholder meetings are
expected to start in September.
Valley Connect 3.0 – Jacobs the consultant held a kick-off meeting with staff. They
are currently researching data and working on route scenarios. Steering committee
meetings are expected to start this fall and will include board and regional advisory
council members.
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Goal 3 - Build Institutional and Regional Capacity
Regional Capital Enhancements
Orchard Facility Master Plan Implementation
o Staff completed its current phase of Orchard Facility improvements and is
now waiting to start the next phase pending transfers of STBG funding.
Happy Day Transit Center Upgrades (HDTC)
o Heating, ventilation, and air conditioning (HVAC) replacement needs have
been identified but all construction/improvement activities are on hold until
local funding can be identified. HVAC conditions are critical to ongoing
operations. Because HDTC office space could become unusable VRT has
begun preparing contingency plans for what could happen if local funding is
not available.
Main Street Station (MSS)
o Consultants and staff are scheduling early construction activities at Main
Street Station, including moving HVAC equipment and coordinating with Idaho
Power in preparation for installation of on-route charging equipment.
o VRT staff is working with the City of Boise on commercial plan review for
building permit for the security gate at the Main Street Station exit ramp.
Regional Corridor Planning/Corridor Capital Investments
State Street Corridor Projects
o VRT and FTA met to discuss next steps to finalize and execute the Rebuilding
America’s Infrastructure with Sustainability and Equity (RAISE) grant. Further
planning design activities are on hold until RAISE funds are available and/or
rebalanced State Transportation Block Grant (STBG) funds complete their
transfer from Federal Highways Administration (FHWA) to FTA. VRT has also
coordinated with FTA on VRT’s requested “letter of no prejudice” which can
also be used to release funds early to keep the projects moving forward.
o 23rd and 27th and State Street activities are currently on hold for release of
RAISE funding.
o VRT staff continued coordination activities efforts to cover the Boise Valley
Canal from Saxton to Bogart on State Street. This is a combined effort with
ITD, ACHD, City of Boise, and CCDC to prepare the right of way for entitled
developments and future projects. The canal closure is a key milestone for the
RAISE projects at Saxton and State as well as to advance the design at Bogart
and State.
o VRT staff and contractors have continued coordinating construction activities
at State and 18th with Ada County Highway District (ACHD). Construction
began July 17 and is expected to take 12 weeks, with planned re-opening in
mid to late October.
o VRT staff and the technical team continue to push updates to the State Street
Traffic and Operation Plan (TTOP) through partner agencies approval process.
Bus Stop Improvements
o VRT staff continues work with the FTA to complete NEPA review of new stops
associated with the FY2024 service change. Temporary stops will be used
until the NEPA is complete.
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Item VIII. A.
Mobility Integration
Staff is working on organizing two events in September, Parking Day and Open Streets.
Staff discontinued the temporary Lyft on Warm Springs service with the completion of
planned construction along the bus route.
Umo app will now undergo monthly updates starting in August 2024.
Staff continues work with Lime to develop micromobility discounts for City Go members.
Staff is researching reduced fare procedure updates and best practices.
Safe Routes to School (SR2S) staff are ramping up bike rodeos.
More Information:
Stephen Hunt, Chief Development Officer, 208.258.2701, shunt@rideVRT.org
Duane Wakan, Mobility Integration Director, 208.258.2750, dwakan@rideVRT.org
Joe Guenther, Capital Projects Manager, 208.258.2705, jguenther@rideVRT.org
Kate Dahl, Principal Planner. 208.258.2715, kdahl@ridevrt.org
Alissa Taysom, Associate Planner, 208.258.2717, ataysom@rideVRT.org
Kyle Street, Programming Planner, 208.258.270, kstreet@rideVRT.org
Lisa Brady, Safe Routes to School Program Manager, 208-761-8507, lbrady@rideVRT.org
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700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Finance and Administration Activity Report
DATE September 9, 2024
STAFF MEMBER Cameron Wells, Chief Financial Officer
Summary
This memo provides an update on the accomplishments of the Finance Department.
Highlights
Budget/Finance
The FY2025 budget has been approved and is being uploaded to the new ERP
system.
Finance staff lead the Triennial Review along with other staff. FTA subcontractors
gave a minimal number of findings that have already been addressed.
The Finance department became “whole” with the hiring of a new senior accountant
who started July 1, 2024.
The CFO has been working with the development department to prepare FY2025
cooperative agreements to be sent to local funding partners.
The CFO has been in communication with the third-party auditors for the FY2024
audit to begin the first week of December.
Grant Management
Grants and Compliance Administrator is working on the following:
o FTA grant applications
o Active grant revisions/amendments
o FY2025 Project funding based on approved budget
o Federal grant reconciling
Procurement
Procurement and Contracts Specialist is working on:
o Consulting Service for Transit Operating Contract
o Preparations for FY2025 procurements
For detailed information contact: Cameron Wells, Chief Financial Officer, 208-258-
2709, cwells@ridevrt.org
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Item VIII. A.
700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Communications and Engagement Update
DATE September 9, 2024
STAFF MEMBER Jason Rose
Summary
This memo provides updates on current and future communications, engagement, and
marketing efforts.
Highlights
The Communications and Engagement staff is preparing for the fall outreach season, which
includes engagement with school partners, fall events, parades, travel training, and more.
This also has included the minor service updates in August, as well as upcoming changes in
September and October.
We continue to coordinate with local media outlets, with a couple features and a podcast
appearance regarding funding:
Stephen Hunt, VRT CDO on The Ranch podcast.
BoiseDev: Nampa, Eagle make differing decisions on whether to keep on-demand
bus service
Mass Transit Magazine: Valley Regional Transit on-demand service to stay active in
city of Nampa, Idaho, discontinue in Eagle…
We have been working closely with our marketing consultant on branding updates, which
include onboard signage (standard car card posters, ongoing infortainment, farebox decals,
etc.), environmental signage (large displays at major transfer points, transit center banners,
etc.), and updates to the website following the previously reported UI/UX review (especially
the homepage and route pages). The awareness campaign, Let’s Ride, continues and
features elements such as digital video, social media advertising, free ride promotions,
physical advertising, a bus wrap, shelter wraps, and new displays at Main Street Station and
a forthcoming update to the Boise Airport display. Additionally, the overhead sign at Main
Street Station is very close to being installed.
We are also hiring for a Mobility Engagement Manager. Reporting to the Communications
Director, the Mobility Education Manager is responsible for training the public and partners
on accessing transportation services in the region. The Mobility Education Manager will
provide travel education and trip planning across modes for groups and partners, create and
host travel education events and experiences, manage material distribution, and build an
ambassador program.
On the sales side, we have $697,368.28 in committed contracts - including fleet wraps and
panels, infotainment, and benches - some of which carry through the rest of the fiscal year.
We are projecting to reach $793,532 by the end of the fiscal year.
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Item VIII. A.
More Information
Attachments: None
For detailed information contact: Jason Rose, Communications Director, 208-258-2739,
jrose@valleyregionaltransit.org
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700 NE 2ND STREET, SUITE 100 | MERIDIAN, ID 83642 | P / 208.846.8547 F / 208.846.8564 1.855.345.7433
TOPIC Information Technology Activity Report
DATE September 9, 2024
STAFF MEMBER Brad Alvaro
Summary
This memo provides an update on the accomplishments of the Information Technology Department
and the status of IT related projects and services.
Projects
Oracle Enterprise Resource Planning (ERP) system: Training and change management
constitute a critical phase of the implementation. As the new system represents a significant
change in how employees perform their daily tasks, comprehensive training programs are
essential. These are designed to equip all users with the necessary skills to navigate and
utilize the new system effectively. Simultaneously, a change management strategy helps
manage the transition, addressing any resistance to change and ensuring that everyone
understands the benefits of the new system. Continue efforts with data conversion.
Oracle Enterprise Asset Management (EAM) system: Phase I involves meticulous planning
and preparation. A project team is assembled, consisting of key stakeholders, IT experts, and
consultants with specialized knowledge in Oracle EAM implementations. Together, they
define the project's scope, objectives, and timelines, ensuring alignment with the
organization's strategic goals.
Boise State University Fixed-Route Computer-Aided Dispatch/Automatic Vehicle Location
(CAD/AVL) Software: Continue our partnership with Boise State University to integrate an ETA
System that will improve the customer experience and add another method of growing
partnership in local transit
Support Services
Continue work on GTFS (General Transit Feed Specification)
Started data conversion for the new Oracle Asset Management System
Help Desk resolved 120 of 131 tickets received for July.
Assisted with National Transit Data (NTD)
Continue support and integration with Service Change Programming
Trip Planner Meetings
Automatic Passenger Counter (APC) analytic report changes and adjustments
For detailed information contact: Brad Alvaro, Information Technology Director, 208-258-
2726, balvaro@rideVRT.org
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Item VIII. A.