Loading...
HomeMy WebLinkAbout2024-07-23 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, July 23, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener (out at 4:47 P.M) Mayor Robert E. Simison ABSENT Councilwoman Anne Little Roberts ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the July 9, 2024 City Council Work Session 2. Approve Minutes of the July 9, 2024 City Council Regular Meeting 3. Jump Creek Subdivision No. 7 Pedestrian Pathway Easement (ESMT-2024-0056) 4. Gander Creek North No. 2 Pedestrian Pathway Easement (ESMT-2024-0093) 5. Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 (ESMT- 2024-0097) 6. Findings of Fact, Conclusion of Law for Rosalyn Subdivision (H-2023-0056) by Givens Pursley, LLP, located at 200 E. Rosalyn Dr. 7. Findings of Fact, Conclusions of Law for Two Mustard Seeds Women's Resale Shop (H-2024-0009) by Arlene Hardy, Expansion International, located at 817 N. Meridian Rd. the existing home into a women's resale retail store 8. Findings of Fact, Conclusions of Law for Vanguard Village Subdivision (H-2023- 0074) by Adler Industrial, located at 1085 S. Ten Mile Rd. 9. Final Order for Graycliff Estates Subdivision No. 5 (MFP-2024-0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. 10. Final Order for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way 11. Approval of Service Order for Internet Services with Syringa Networks, LLC for the Not-To-Exceed monthly cost of $1,980.00 for a 36-month term 12. Approval of AIA B133 Design Agreement with ZGA Architects and Planners for the Final Design Agreement for the Meridian Community Center project for the Not- To-Exceed amount of $763,360.00 13. Resolution No. 24-2463 A Resolution Approving Submission and Adoption of the Community Development Block Grant Program ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 14. Approval of the Fiscal Year 2024 Amended Revenues and Expenditures in the Amount of $241,358,902 Motion to approve made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 15. Tentative Approval of Fiscal Year 2025 Proposed Revenues and Expenditures in the Amount of $255,534,110 Motion to approve made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 16. Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of $504,546 17. Resolution No. 24-2464: A Resolution Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of $504,546 Motion to approve made by Councilwoman Strader, Seconded by Councilman Whitlock. Voting Yea: Councilman Overton, Councilman Whitlock, Councilwoman Strader Voting Nay: Councilman Taylor, Councilman Cavener 18. Public Hearing for Proposed Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department Public Hearing Closed 19. Resolution No. 24-2462: A Resolution Adopting the Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Motion to approve made by Councilman Whitlock, Seconded by Councilwoman Strader. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Strader, Councilman Cavener 20. City of Meridian Public Works Department Design Standards Update 21. Draft Integrated Five Year Work Plan (IFYWP) 2025-2029 ADJOURNMENT 5:05 PM Meridian City Council Work Session July 23, 2024. A Meeting of the Meridian City Council was called to order at 4:30 p.m. Tuesday, July 23, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Doug Taylor and Brian Whitlock. Members Absent: Anne Little Roberts. Other Present: Tina Lomeli, Bill Nary, Jenny Fields, Garrett White, Warren Stewart, Hether Hill, Tracy Basterrechea, Kris Blume and Dean Willis ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is July 23, 2024, at 4:30 in the afternoon. We will begin this work session with roll call attendance. ADOPTION OF AGENDA Simison: Next up is adoption of the agenda. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Looking I don't see any changes that are needed to the agenda, so I move that we adopt the agenda as published. Overton: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the July 9, 2024 City Council Work Session Meridian City Council Work Session July 23,2024 Page 2 of 14 2. Approve Minutes of the July 9, 2024 City Council Regular Meeting 3. Jump Creek Subdivision No. 7 Pedestrian Pathway Easement (ESMT- 2024-0056) 4. Gander Creek North No. 2 Pedestrian Pathway Easement (ESMT- 2024-0093) 5. Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0097) 6. Findings of Fact, Conclusion of Law for Rosalyn Subdivision (H- 2023-0056) by Givens Pursley, LLP, located at 200 E. Rosalyn Dr. 7. Findings of Fact, Conclusions of Law for Two Mustard Seeds Women's Resale Shop (H-2024-0009) by Arlene Hardy, Expansion International, located at 817 N. Meridian Rd. the existing home into a women's resale retail store 8. Findings of Fact, Conclusions of Law for Vanguard Village Subdivision (H-2023-0074) by Adler Industrial, located at 1085 S. Ten Mile Rd. 9. Final Order for Graycliff Estates Subdivision No. 5 (MFP-2024-0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. 10. Final Order for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way 11. Approval of Service Order for Internet Services with Syringa Networks, LLC for the Not-To-Exceed monthly cost of$1,980.00 for a 36-month term 12. Approval of AIA 13133 Design Agreement with ZGA Architects and Planners for the Final Design Agreement for the Meridian Community Center project for the Not-To-Exceed amount of $763,360.00 13. Resolution No. 24-2463 A Resolution Approving Submission and Adoption of the Community Development Block Grant Program Simison: Up next is the Consent Agenda. Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Work Session July 23,2024 Page 3 of 14 Strader: I move that we approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Overton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 14. Approval of the Fiscal Year 2024 Amended Revenues and Expenditures in the Amount of $241,358,902 Simison: So, we will move on to Department/Commissioner Reports. First item up is Item 14, which is approval of the fiscal year 2024 amended and revenues expenditures in the amount of 241,358,902 dollars. Jenny, is this item for you? And by my notes you get the next three as well. Fields: Hello, Mayor and Council. Item No. 14 is approval of our amended budget. Throughout the year these budget amendments came before you. This is a formalized process, so that we can publish in the newspaper for our final fiscal year '24 amended budget. Simison: Thank you. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 14, the fiscal year 2024 amended revenues and expenditures in the amount of 241 ,358,902 dollars. Overton: Second. Simison: Have a motion and a second to approve Item 14. Is there any discussion? If not, Mr. Nary, can this be a voice or does it need to be roll call because there are dollar figures? Nary: Mr. Mayor, you can do a voice vote. Meridian City Council Work Session July 23,2024 Page 4 of 14 Simison: Okay. All in favor signify by saying aye. Opposed nay? The ayes have it and the item is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. 15. Tentative Approval of Fiscal Year 2025 Proposed Revenues and Expenditures in the Amount of $255,534,110 Simison: Next up is Item 15, which is approval of fiscal year 2025 proposed revenues expenditures in the amount of 255,534,110 dollars. Fields: Okay. This is a -- the next step for our fiscal year '25 proposed budget. This will allow us, again, to publish our budget notice in the paper for our public hearing in August. So, this number is a little higher than the value that was presented during budget workshop and the reason is 76 million of that is a continuation of projects carrying forward from fiscal year '24 to '25. Simison: Thank you. Council, have any questions? Then, if not, do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 15 and move forward with a tentative approval for the purposes of publishing it for the public hearing on August 20th of the fiscal year 2025 proposed revenues and expenditures in the amount of 255,534,110 dollars. Overton: Second. Simison: Have a motion and a second to approve Item 15. Is there any discussion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. Just real quick. I want to thank Council Member Strader -- Council Vice-President Strader for the leadership tonight while I'm in Orlando. Just a brief comment, Mr. Mayor. I think there has been a little bit of chatter in the news over the past week since our last budget hearing and I just think there is a couple of points to mention. Some would characterize this as -- as the Mayor's project. I will put some chatter within City Hall and this is now the City Council's budget. I think it is important that we acknowledge that this is our community's budget and I am supportive of this motion to bring forth the budget to the public for their comments. Every year we invite the public to make their feelings known about this budget, but I think this year more feedback is going to be incredibly critical. So, I appreciate the motion maker and appreciate the second and really look forward to hearing from our community between Meridian City Council Work Session July 23,2024 Page 5 of 14 now and August when we formalize the budget to see what our community's feedback is on this proposed budget. So, thank you, Mr. Mayor. I appreciate your hard work, staff's hard work and appreciate the motion maker for bringing forth this item for consideration. Simison: Thank you. Council, any additional comments? Okay. All those in favor signify by saying aye. Opposed nay? The ayes have it and Item 15 is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. 16. Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of $504,546 Simison: Next item is Item 16, declaring the intent to collect foregone property taxes for fiscal year 2005 in the amount of 504,546 dollars. Fields: Mayor and Council, just a side note. This amount was a little different than what we presented in the budget workshop and the reason is we received updated values from Ada county just right after our budget workshop. So, as you recall during our budget workshop it's around 470 million -- or 470,000, now it's 504. Simison: Is there any questions for staff? 17. Resolution No. 24-2464: A Resolution Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of $504,546 Simison: Okay. Then next up would be Item 17, which is Resolution No. 24-2464, a resolution declaring the intent to collect foregone property taxes for fiscal year 2025 in the amount of 504,546 dollars. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I'm happy to make a motion on this based on the work that we did in our -- in our workshop sessions for the budget. I believe our collective intent was to declare the -- our intention to collect forgone property taxes for fiscal year 2025. 1 move that we approve this resolution in the amount of 504,546 dollars. Overton: Second. Simison: Have a motion and a second to approve Item 17. Is there discussion? Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session July 23,2024 Page 6 of 14 Overton: Don't know how to start this. If you would have asked me last year if I would have been voting in favor of foregone collection I would have told you absolutely not. I have participated in budgets for the city at different spots within the city for 20 years and I have never seen a year come up like this year. It seems like every spot that this Mayor and City Council could get hit from everybody wanted more money and when we got hit with a SAFER grant that none of us saw coming, it put us in a position that I have never seen a city council before this one placed into. It would be easy for me to stand up on principle and say no to this. It would be very easy. The problem is I made a promise that I don't want to see anything affect the value of our public safety. Anything affect our employees training, travel, their goals coming forward. We need to make sure that not only we hire the best, but we retain the best and we don't get that by trying to go through and trying to cut everything to the bone to try to make this work. We have to make sure that we still have the best employees for the city, that we take care of them. We have to make sure that when the handle goes down the toilet flushes and when the faucet gets turned the water goes on and when they call for public safety they get not just public safety -- but they get the best public safety in the state of Idaho. We take care of the small things, because we take care of our police department and our fire department. So, I don't know that it can be said too often that we are a group of six people up here and we all look at this just slightly different, but on this matter I think no matter what the vote is we all agreed that there was no amount of money that we could try to cut away from this budget this year that got this topic off the table and we are here because of things beyond our control that this year we have to take and pass and I do this never thinking I would be placed in this position and knowing it's the right thing for the city going forward, but it needs to be said on why we are doing it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I think that was very well said and I will add to that. You know, part of my thought process going into this budget was that given the challenges that Council Member Overton has mentioned that it was very important that we go through a process of not only taking a look at the resources available to help us absorb the SAFER -- the SAFER grant opportunity, but that we also are looking for opportunities to economize and I came away from our budget workshops very encouraged that not only did we find opportunities to economize in that process, but that that process will continue for the next couple of weeks and, again, not looking to slash budgets, but looking for any opportunities that we may have missed between now and August 20th. So, with that rigor around that proper process, I am in favor of declaring our intent to collect the foregone revenue and I would note similar feelings that I never wanted us to be in a position to have to do this, but I do feel that it is the fiscally responsible path that we must take. Simison: Any additional comments from Council? And I know this is not the decision making point, that will still come at a later point in time, in that context, but I did have a conversation last night with the members of the legislature, not wanting to do an op ed, Meridian City Council Work Session July 23,2024 Page 7 of 14 but others -- and I went through and I showcased zero, 1.93 and 1.6. That's what we have taken the last four years as a city, not even up to the full three percent, and we had a great conversation about the purpose of the foregone. Last year the budget could have come forward with three percent, just to save for something else in the future, but we chose to ask for the money when we felt the money was appropriately needed. So, that's what this foregone is there for. It's -- we have had very fiscally prudent budgets the last four years -- at least in my perspective and this is helping address issues that came after our last year's budget process. So, I just want to put that back out there as we move into the dialogue moving forward and, yes, we all may have different opinions on whether or not foregone should even exist in our society, you know, from a policy standpoint, but I think that there is a -- it's important to showcase that the city has been fiscally prudent in this decision point and if the foregone were to go away as a tool and a lever, I think any city would be hard pressed to never -- to always just take the three percent, you know. It just becomes part of that thing as compared to identifying revenue when you need it to meet shared goals and objectives and that's what this is really about from my perspective. So, appreciate your understanding that that would be the conversation to get to where we need to be as a community together. So, with that ask the clerk to call the roll. Roll Call: Cavener, nay; Strader, yea; Overton, yea; Little Roberts, absent; Taylor, nay; Whitlock, yea. Simison: Three ayes, two nays, and the resolution is approved. So, thank you, Jenny, thank you team. Appreciate you all to get us to this next step and we will see you before too long. MOTION CARRIED: FIVE AYES. ONE ABSENT. 18. Public Hearing for Proposed Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department Simison: So, with that we will continue doing our financial discussion and go to Item 18, which is a public hearing for proposed fall 2024 fee schedule for the Meridian Parks and Recreation Department. Mr. White. White: Mr. Mayor, Members of the Council, thanks for having me tonight. Like Mr. Mayor just said, in front of you are our fees for the next activity guide we plan to put out. A couple of notes here is that all these fees do meet our cost recovery philosophy that we have established in our department for all of our fees and some other -- I guess notes is there is a couple other significantly increased and that's kind of false leading to the fact of, yes, there are increases, but that's added classes and added hours. So, one went from just having one day a week to now five days a week type of thing. So, that's why you see that huge increase there. It's just a matter of more classes offered is really what it comes down to. So, with that I will stand for questions. Meridian City Council Work Session July 23,2024 Page 8 of 14 Simison: Thank you, Council, any questions for staff? Okay. This is a public hearing. Madam Clerk, do we have anyone signed up to provide testimony on this item? Lomeli: Thank you, Mr. Mayor. No one has signed up. Simison: Okay. Is there anybody present that would like to come forward and provide testimony on this item or online use the raise your hand feature? Seeing no one coming forward or raising their hand online, do I have a motion? Overton: Mr. Mayor? Simison: Councilman Overton. Overton: I move that we close the public hearing. Whitlock: Second. Simison: Have a motion and a second to close the public hearing. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the public arena is closed. MOTION CARRIED: FIVE AYES. ONE ABSENT. 19. Resolution No. 24-2462: A Resolution Adopting the Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date Simison: Next item up is Item 19, which is Resolution No. 24-2462, a resolution adopting the fall 2024 fee schedule of the Meridian Parks and Recreation Department, authorizing the Meridian Parks and Recreation Department to collect such fees and providing an effective date. Do I have -- Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: I move that we approve Resolution No. 24-2462, a resolution adopting the 2024 fee schedule of the Meridian Parks and Recreation Department, authorizing the Meridian Parks and Recreation Department to collect such fees and providing an effective date. Strader: Second. Simison: I have a motion and a second to approve Resolution No. 24-2462. Is there any discussion? If not, Clerk will call the roll. Meridian City Council Work Session July 23,2024 Page 9 of 14 Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, absent; Taylor, yea; Whitlock, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. 20. City of Meridian Public Works Department Design Standards Update Simison: Next item up is the City of Meridian Public Works Department design standards update. Mr. Stewart. And as Warren comes forward we just celebrated his 15 years of service with the city yesterday, so thank you, Warren, for what you have given to our community and thanks for being here. Stewart: Well, thank you very much. I appreciate that. And it's been a pleasure serving with all of the employees and Council and Mayors at the city. It's been a lot of fun over the past 15 years. So, Mayor, Members of the City Council, grateful for the opportunity to meet with you tonight and talk about this topic. So, there are kind of in the Public Works Department three major documents that kind of control how things are constructed and how we do things and -- in the water and sewer and even streetlight world and they are the item standards for public works construction, which are established by the state of Idaho and, then, we have the City of Meridian supplemental specifications, which supplement or modify certain things in the Idaho standards and, then, there is the design standards, which I'm here to talk about tonight. The design standards are sort of the City of Meridian's preferences on how we like designers who put together plans to do things and to organize things, so that when we are -- well, the systems are all constructed, they are easier to operate and to maintain. So, we go through a process about every three to five years to update the standards, because technical requirements can change and in our preferences and what materials are available can change and we have just completed that process. The last time we did this was in 2019. So, it's been a while and we have created this document, we went through a pretty robust we feel public outreach effort and I think you in your packets got a letter from the BCA kind of outlining that and, of course, as developers -- I'm sure they will never tell you that they are giddy about any kind of regulation, but we had a good discussion, I think they felt pretty -- like things had gone forward in a pretty fair way. So, I'm here tonight to seek your feedback and, hopefully, get your nod to go ahead and put together a resolution, which we can bring back in the next couple of weeks to actually make these official. With that I will stand for any questions. Simison: Thank you, Warren. Council, any questions? Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session July 23,2024 Page 10 of 14 Overton: Warren, I don't have a question, it's more of a kudos to you, because that wasn't just a letter from the BCA, that was a, wow, Meridian stood up and came to us where other communities are and involved us in a process and we didn't have to and we did and I think that's kind of what sets us apart from some other communities around here and my hat's off to you and the hard work you did building those relationships, including the BCA and what the 500 groups that they represent within the BCA, that's a tremendous opportunity for us to show what we are as a transparent form of government and how we operate. Don't ask me to try to critique what's in those standards, I leave that to the subject matter experts, but you guys have done a fantastic job and kudos to you for all the hard work done by you and your staff. Stewart: Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Warren, this is great. I learned a lot more about design standards than I thought I would. I'm just still trying to understand some of it. But could you kind of tell on what Councilman Overton asked -- could you highlight maybe one of the bigger issues that some of the industry folks outlined in terms of, hey, we would like to see a change here. Could you kind of just give us a sense of some of the accommodations that -- that you had made to incorporate some of their -- their comments into the final product? Stewart: Yeah. The initial -- when we initially went out with the design standards I think they came back with a list of comments. I want to say there was probably over 40 comments that came back. I was going to look and see if I had that, but I don't have it actually numbered, but there is a -- there is pages of comments. We worked through all of those comments. At the end of the day there was five basically things that were on the last round. So, I went through three different rounds of discussion and revision and discussion and revision and some of the things that were in that last five was easement widths for certain depths of sewer. So, in other words, as the sewer gets deeper and deeper into the ground it requires a wider and wider easement, because the trench that you are going to open up gets bigger and bigger and so there was some debate and discussion about that. Trying to think what some of the other ones were off the top of my head. I read it earlier today, but, of course, you get up here and you forget everything you read. So, that was one of them. One of them was about distances for common driveways or common -- or driveways in particular. Like if you have a sewer line down a ditch how far they can go without having to put a turnaround, so that we don't have to back out for 500 feet, which is pretty dangerous with some of the big trucks and stuff that we have to do. So, we worked through all of those. I think even in that last five we were able to get to a point that -- pretty much resolution on three out of the five and there were, essentially, two of them that I said, well, I have gone as far as I'm going to go and they are like fair enough, we have -- we have hammered out a lot of things and made some good progress. So, if you are interested in seeing the comments I'm happy to provide those to you and whatnot, but -- Meridian City Council Work Session July 23,2024 Page 11 of 14 Taylor: Mr. Mayor? Just a quick follow up. I -- yeah, I would be interested in just kind of seeing the comments. I always find the process of working with those who are to follow the rules and regulations that are set forth how to incorporate their input, so I would be interested, but I would just echo what Councilman Overton was saying, I think it's -- it's great to know that there was significant outreach and effort to accommodate, to listen, to understand. As we all know that those who have to -- when you are actually doing the work and it might be a little bit different than those who have to oversee and ensure the safety of it, so it's -- really happy to see that there was a -- sounds like we found a sweet spot in terms of ensuring a safety and consistency in the design of the -- you know, the city and the infrastructure and meeting the needs of those who do the work. So, I appreciate that. Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: Warren, you mentioned it's been since 2019. Since we have updated these. If we hold that same schedule it's -- we are probably just on the eve of turning the calendar to 2030 if we do an update again in four or five years or six years. Do you think as you step back and look at the city and the growth that we anticipate and the desirable place that Meridian is to live, work and raise a family, have you incorporated the right things to get us to 2030? Stewart: Well, I guess the short answer to that -- we have incorporated everything that we are aware of. You don't know what you don't know and so the future, you know, even in the world of public works infrastructure, pipe materials, construction methodologies, things like that can change, even in things that you -- tools that you have in your toolbox to address different things. So, we -- I think we have had experience over the past five years with the existing design standards. We saw what was working, what wasn't working, where there were gaps that needed to be addressed and we have tried to address all of those and we have tried to look at how we want to do things in the future and so my answer is we have done everything that we can think of, everything we know, but I don't know if there is going to be something out there. We may get five years, we may only get three and we decided, oh, there is a few issues we need to update the design standards again. So, we will see. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, Warren. I also just want to provide the feedback that I appreciate your outreach process and working closely with stakeholders to ensure that we are getting a great outcome and listening to concerns. That's the right way to do it. So, thank you. And are you looking -- do you need a motion tonight, just a head nod from everybody to bring a resolution? What's kind of the process that you need to get this forward? Meridian City Council Work Session July 23,2024 Page 12 of 14 Stewart: I will look to Bill, but I think just a head nod, but -- Nary: Yeah. So, Mr. Mayor, Members of Council, Council Member Strader, we are looking for direction to move forward. Yeah. We will bring back a resolution probably on your August 13th meeting, basically adopting these standards and we look back and that was '19 was when we did it last, so it would be similar to that. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Right. It sounds like everyone is in favor of that happening; right? Okay. Stewart: Thank you. 21. Draft Integrated Five Year Work Plan (IFYWP) 2025-2029 Simison: All right. Thank you. Our next item is Item 21, which is the Draft Integrated Five Year Work Plan. Hether. Hill: All right. Good afternoon, Mayor and Council Members. So, I'm here as a follow up on the discussion of the Integrated Five Year Work Plan from ACHD. Their draft is currently in the public comment period. It was released I believe on July 11 th and is open through August 14th and, originally, my plan was to share with you my draft letter and that was my plan this morning, just kind of reiterating some of our priorities and addressing any questions or concerns that we have with the draft, but I received some additional information just a couple hours ago, so I'm going to need to kind of reevaluate that. So, instead, I'm just going to kind of go over the list that I have been working on and just call your attention to a few items instead. So, overall you will see a lot of delays which are in orange. So, 14 road and intersection projects that we had originally programmed were delayed on this new draft work plan. Nine of those -- or just nine out of the top projects were deferred and are no longer being programmed. So, three of these identified here in red on the screen, those are in our top ten and -- overall and the entire list -- and I can kind of scroll through -- four of those are in south Meridian. So, some of this is just going through and we will emphasize this in our letter just calling attention to some of the changes. So, I will just kind of scroll -- just show you the delays and some of those that were removed. So, there is quite a few and we anticipate this is probably due to inflation and increased project costs and their budgetary constraints. It's not all bad news, though. There are ten projects that remain on schedule with no changes to design, right of way, or construction years and many of these are within the top 15 and so you will see these here in yellow that there were no changes proposed to any of these projects, which is a good -- is good news. Linder Road, the overpass, as we continually emphasize as being important is -- still remains the same. I do want to call your attention to two projects specifically. Number 16 here is the Black Cat- Franklin to Cherry, this project was originally programmed for design in 2028-29 and it has now been removed from the integrated five year work plan. Instead it appears that Meridian City Council Work Session July 23,2024 Page 13 of 14 they will be making changes only to the railroad crossing in 2029 and those are in coordination with some of the state's programming and there will be no other capacity improvements and I believe this is one that Councilman Cavener has brought up several times and I know he is not able to join I think anymore, but we are going to call it out on the -- our letter, just kind of asking why. The second project is Amity, Locust Grove to Eagle. This was also removed from the program list and originally this was scheduled for design in 2025 through 2026. So, just a couple projects that kind of stood out as having concerns over and I can continue or we can stop there before I just go over some of the community programs. That's just kind of a high level review of the roads and intersection projects. Simison: Council, any questions so far? Hill: Okay. And, then, on the community programs front, which are shown here, six projects have been removed from the program list. Three of them will be combined, like the Linder Road community program projects, they will just be combined with the regular road intersection improvements. So, that will kind of bump around this list for the next iteration. We did have two projects advance, which is good news. So, those are in green. The first is the Main Street and King Street pedestrian crossing, that will just be deployed as part of the Rapid Project Implementation Program in 2026. So, that one advanced and the other one that advanced is the sidewalk near Cole Valley Christian School that we had identified. So, that one did move forward. But other than that there was a lot of delays. There were some that didn't change, but, again, it's -- I don't have a ton of -- to share with you that advanced. So, that's really my high level summary and I will put together a letter with some of the revisions from the updated information I have and circulate that and include any comments that you might have after this discussion. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, Hether. When they have removed projects did they provide a rationale for those decisions? I would be curious to get more feedback. Is that kind of part of the process you are hoping will happen? Help me understand that -- that part. Hill: I'm hoping that will happen as well. We -- I have the same questions. Obviously, this is my first time going through this, but at this time we don't have any information as to why they were removed from programs. The list just says deferred, not programmed. So, I don't have any other reasoning at this time and part of the letter emphasizes that this is important, we would like to understand the shift in priorities, how this impacts just all of our corridors. Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session July 23,2024 Page 14 of 14 Overton: Hether, thank you very much. I mean you are delivering some kind of bad news to the community on some of our important projects that have been either delayed or removed. In particular nature was number 16. We have talked about it -- not just this year, we have talked about it in years past and it's only going to get busier and if I understood you correctly, they have removed the roadway construction project and are only going to be focused on the railroad crossing, but that sits at five years away in 2029; is that correct? Hill: That's correct. Overton: That's disappointing to say the least. Thank you. Simison: I can tell you this, two of them were removed around the square mile I live in, so maybe I did something to piss them off. It's the best -- as good ideas as anything. But, in reality, I met with the director. Obviously costs are escalating, which means they have to make decisions at least in -- in relationship to a couple of those projects. I know there has been some other requests from the city at least putting some temporary signals in the short term to help address issues. They also have some additional items to review. A roundabout to maybe make some changes and improvements and I think that they are -- they might be trying to write up some areas initially, but costs, obviously, are a factor. They are just -- the cost have gone to the point where they can't leave everything in that was programmed and there are some impacts. Okay. Well, we look forward to bringing -- maybe more information and a letter back that in that concept and see where they go from here. Hill- Okay. Thank you. Simison: Council, we reached the end of our agenda. Do I have a motion? Strader: Mr. Mayor, I move that we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:05 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 8-13-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 8-13-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the July 9, 2024 City Council Work Session Meridian City Council Work Session July 9,2024 Page 19 of 19 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 7-23-2024 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the July 9, 2024 City Council Regular Meeting Meridian City Council July 9,2024 Page 18 of 18 to the applicant file. I just want to make sure that we are on the right bouncing ball with the motion. Strader: Mr. Mayor, yes, I agree. If staff is in agreement. Allen: I will just clarify for the record since there was some discussion back and forth. So, Council, the motion is for Council to approve the applicant's request for alternative design and development guidelines as shown in the exhibits submitted by the applicant included in the staff report and as shown here tonight and both of their -- no changes to their request. Thank you. Strader: Yes. Thank you. Overton: Second agrees. Simison: Second agrees what we are all understanding to be the case. Is there further discussion? If not, Clerk will call the roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, absent; Whitlock, yea. Simison: All ayes. Motion carries and the item is agreed to. Thank you very much. Have a good evening. MOTION CARRIED: FIVE AYES. ONE ABSENT. FUTURE MEETING TOPICS Simison: Council, we are at the end of our agenda. Anything under future meeting topics or a motion to adjourn? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move to adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 7/23/2024 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Jump Creek Subdivision No. 7 Pedestrian Pathway Easement (ESMT-2024- 0056) Project Name or Subdivision Name`. ADA COUNTY RECORDER Trent Tripple 2024-040440 BOISE IDAHO Pgs=5 VICTORIA BAILEY 07/24/2024 12:14 PM Jump Creek No.7 CITY OF MERIDIAN, IDAHO NO FEE For Internal Use Only Record Number: ES T-2024-005 PEDESTRIAN PATHWAY EASEMENT THIS Easement Agreement made this 23rd dayof July 2024 between Open Door Rentals LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee"); ITNESSET : WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit " " attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,- but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or shrubs. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement Page 1 Version 01/01/2024 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: Open Door Ren s LL STATE OF IDAHO ) ) ss County ofAda ) prPr:1 5,10zI This record was acknowledged before me on (date) by_ W- (name of individual), [complete the following Z signing in a representative cap city, or strike the following f signing in an individual capacity] on behalf of_Opm Coar Reerk Is LLe- (name of entity on behalf of whom record was executed), in the following representative capacity: Mej-",ber- (type of authority such as officer or trustee) Notary Stamp Below ADAIR KO Notary Signature Notary Public- Stateate of Idaho My Commission Expires:_/ D,5 commission Number 30052 [my commission Expires 06-05-2028 Pedestrian Pathway Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-23-2024 Attest by Chris Johnson, City Clerk 7-23-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Noory Stamp Blow Notary Signature My Commission Expires: 3-28-2028 Pedestrian Pathway Easement Page 3 Version 01/01/2024 Exhibit A Pathway Easement Jump Creek Subdivision No. 7 April 25, 2024 A portion of the Southeast 1/4 of the Southeast 1/4 of Section 28,Township 4 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho more particularly described as follows: Commencing at the Section corner common to Sections 27, 28, 33 and 34, TAN., R.1 W., B.M., from which the East 1/16 corner common to said Sections 28 and 33, bears North 89°16'45"West, 1317.68 feet; thence on the south boundary line of said Section 28, North 89'16'45" West, 323.61 feet; thence leaving said south boundary line, North 00043'15" East, 49.00 feet to the northerly right-of-way line of W. McMillan Road; thence on said northerly right-of-way line the following three (3) courses and distances: South 89°16'45" East, 11.42 feet; 178.42 feet on the arc of a non-tangent curve to the left having a radius of 1,370.00 feet, a central angle of 07027'42", and a long chord which bears North 78042'44" East, 178.29 feet; 79.10 feet on the arc of a non-tangent curve to the left having a radius of 391.00 feet, a central angle of 11'35'25", and a long chord which bears North 67°09'57" East, 78.96 feet to the POINT OF BEGINNING; thence leaving said northerly right-of-way line, North 00°31'08" East, 83.17 feet; thence North 07038'39" East, 24.19 feet; thence North 00°31'08" East, 357.89 feet to the southerly boundary line of Jump Creek Subdivision No. 1 as filed in Book 110 of Plats at Pages 15795 through 15799, records of Ada County, Idaho; thence on said southerly boundary line, North 90°00'00" East, 14.00 feet to the westerly right-of-way line of S. Black Cat Road; thence leaving said southerly boundary line on said westerly right-of-way line the following three (3) courses and distances: South 00031'08" West, 358.89 feet; South 07038'39" West, 24.19 feet; South 00031'08"West, 74.11 feet to the northerly right-of-way line of W. McMillan Road; thence on said northerly right-of-way line, 16.22 feet on the arc of a non-tangent curve to the right having a radius of 391.00 feet, a central angle of 02022'38", and a long chord which bears South 60'10'55" West, 16.22 feet to the POINT OF Or1P� �AIVp BEGINNING. �,� �.�GENSS Containing 6,458 square feet or 0.148 acres, more or cc 1 779 less. 1 (P //jz S�A. 0 End of Description. 0 16� OF \O O� yM MCCN Page 1 of 1 I N � / k Scale. 1"=100' W. Daphne St. 0 25 50 100 200 Jump Creek Sub. No. 1 { L5 I I Line Table Q Line Bearing Length M 00 o r: CO of L1 N00'43'15"E 49.00' E � o i w ° 0i L2 S89'16'45"E 11.42' no Z a Y L3 v m L4 N07'38'39"E 24.19' co Z N N 1 L5 N90'00'00"E 14.00' I L6 S07'38'39"W 24.19' L7 S00'31'08"W 74.11' 14.0' ( i I J J J � I I Point of Jump Creek Be innin South Sub. g g C, GZ GA I W. McMillan Rd. L2 �I S.28 E1/16_ _ 994.07' 323.61' S.28 S.27 -S.3 N89'16'45"W 1317.68' S.33�S.34 Basis of Bearings `oNAI. LAHp s Curve Table NS�c,� Curve Length Radius Delta Chord Bearing Chord Length 11779 C1 178.42' 1370.00' 7'27'42" N78'42'44"E 178.29' NCl/ZS 6'jN�O C2 79.10' 391.00' 11'35'25" N67'09'57"E 78.96' �OQ�jF 11OF \'D C3 16.22' 391.00' 2-22-38" S60'10'55"W 16.22' YM MCCPN`� P:\Jump Creek Sub No 7 20-484\dwg\COM Pathway EK.dwg 4/25/2024 5:14:29 PM IDAHO Exhibit B Job No. SURVEY BOISE,EMERALD ST. Pathway Easement Sheet 4 BOISE,6-8570DAHO 3704 Jump Creek Subdivision No. 7 1 (208)846-8570 GROUP, LLC A portion of the SE1/4 of the SE1/4 of Section 28, Dwg. Date INTAN., R.M., B.M., City of Meridian, Ada County, Idaho. 4/25/2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Gander Creek North No. 2 Pedestrian Pathway Easement (ESMT-2024-0093) Project Name or Subdivision Name: ADA COUNTY RECORDER Trent Tripple 2024-040441 Gander Creek North No. 2 BOISE IDAHO Pgs=6 VICTORIA BAILEY 07/24/2024 12:15 PM CITY OF MERIDIAN, IDAHO NO FEE For Internal Use Only Record Number: i SMT-2024-009 _PEST AN PATHWAY EASEMENT THIS Easement Agreement made this 23rd day of JUIY I 1 20 24 between BIkTMORE COMPANY kl.0 ("Grantor")and the City of Meridian an Idaho Municipal w,..,., ,.,.� -____ TM_ .rome , Corporation("Grantee"); WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and , WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall constrict the pathway improvements upon the easement described herein; and NOW;THEREFORE, the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit " " attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the -free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or shrubs. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement herebygranted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement Page 1 Version 01/01/2024 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF,the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. G O STATE OF IDAHO ) ss County ofAda ) This record was acknowledged before me on J-Une J610(date) by K Olrl llfyl -r (name of individual), [complete the following Z signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Biltmore Company LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) Notary Stamp Below otary Signatu My Commission Expires:_ MY •a 0 r _ FFtrtr i rp *' rlRE OF 110 001,11010111 Pedestrian Pathway Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-23-2024 Attest by Chris Johnson,City Clerk 7-23-2024 STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 7-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Pedestrian Pathway Easement Page 3 Version 0 1/0 1/2024 Description for Pathway Easement Gander Creek North Subdivision No. 2 June 26, 2024 A portion of the Northeast 1/4 of the Northeast 1/4 of Section 32, Township 4 North, Range 1 West, Boise-Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the Northeast corner of said Section 32 from which the North 1/4 corner of said Section 32 bears North 89022'01" West, 2642.73 feet; thence on the north boundary line of said Section 32, North 89022'01" West, 325.00 feet; thence leaving said north boundary line, South 01 000'41" West, 25.00 feet to POINT OF BEGINNING `A'; thence continuing South 01 000'41" West, 14.00 feet; thence North 89022'01" West, 7.93 feet; thence South 24049'45" West, 14.25 feet; thence North 89022'01" West, 190.97 feet; thence North 00037'59" East, 27.00 feet to the south right-of-way line of W. McMillan Road; thence on said south right-of-way line, South 89022'01" East, 204.83 feet; feet to POINT OF BEGINNING 'A'. Containing 5,388 square feet or 0.124 acres, more or less. AND A portion of the Northeast 1/4 of the Northeast 1/4 of Section 32, Township 4 North, Range 1 West, Boise-Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: Commencing at the Northeast corner of said Section 32 from which the North 1/4 corner of said Section 32 bears North 89022'01" West, 2642.73 feet; thence on the north boundary line of said Section 32, North 89022'01" West, 720.00 feet; thence leaving said north boundary line, South 00037'59" West, 25.00 feet to POINT OF BEGINNING `B'; thence continuing South 00037'59" West, 27.00 pNP� NANO feet; ��GEN8�1_ `S 6� 6,� L thence North 89022'01" West, 230.40 feet; c 1/1779 0 Nn4f 26�zoZIt .Z0 cop 9�F 0 F \'o p� yM M CC PN`� thence South 89029'14" West, 75.44 feet; thence North 00037'59" East, 28.51 feet to the south right-of-way line of W. McMillan Road; thence on said south right-of-way line, South 89022'01" East, 305.82 feet to POINT OF BEGINNING `B'. Containing 8,314 square feet or 0.191 acres, more or less. End of Description. \�NNk- LA/Vps �\GENS G� 1 779 �0 -' O F \OP O� YM McCPM1 SCALE: 1"=150' 0 75 150 300 BASIS OF BEARING Point Of ' —...N89'22'01"W 2642.73.......................... Point of 1/4 S.29 Beginning 'B' _ _395.00' Beginning 'A' _ _ _ 325.00 S.29 S.28 "'1922.73' _ _ _ .32 S89'22'01"E 305.82' -�L6 S89'22'01"E 204.83' L1 W. McMILLAN RD. S.32 S.33 rn � . . . . . . . . . . L2 L8,N89'22'01'W 230.40' L7 L5 N89'22'01"W G9097�' ,�—:I-3 L4 I I h O O w O 2 I W IH W BILTMORE I 04 cn COMPANY LLC I.T.D W A0 U C9 IZ I I LINE TABLE LINE BEARING LENGTH L1 S1'00'41"W 25.00 L2 S1'00'41"W 14.00 L3 N89'22'01"W 7.93 L4 S24'49'45"W 14.25 L5 NO'37'59"E 27.00 \CENSF G L6 I SO'37'59"W 25.00 G�?� L7 SO'37'59"W 27.00 11779 0 L8 S89'29'14"W 75.44 N�>fn cozy O L9 NO'37'59"E 28.51 Oy44- OF \MHO? MICA Gander Creek North No.2 21-319 dw COM Parthwav Ease.dw 6 26 2024 4:10:23 PM IDAHO EXHIBIT DRAWING FOR JOB NO. SURVEY 95 , EMERALD ST. PATHWAY EASEMENT 2, 3,9 BOIOISE IDAHO 83704 SHEET N0. (208)846-8570 GANDER CREEK NORTH SUBDIVISION NO. 2 1 GROUP, LLC A PORTION OF THE NE 1/4 OF THE NE 1/4 OF SECTION 32, T.4N., RAW., DWG. DATE o 0 9 BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO 6/26/2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Hadler Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0097) ADA COUNTY RECORDER Trent Tripple 2024-040442 BOISE IDAHO Pgs=5 VICTORIA BAILEY 07/24/2024 12:15 PM CITY OF MERIDIAN, IDAHO NO FEE Project Name or Subdivision Name: Hadler Subdivision No, 1 Sanitary Sewer&Water Main Easement Number: 01 Identify this Easement by sequential number ifthe project contains nnre da�cwcot of this type.See instm tionstchecklist for additional inf®rmation. For Internal Use Only ESMT-2024-0!)97 Record Number: SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 23rdday of July 20 24 between C4 Land LLc ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"'); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others;and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a pant thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first pant have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF IDAHO ) ) ss County of Ada ) This _ record was acknowledged before me on date by (name of individual), [complete the 110wi fsig, In a rep esentat' eqp city, or 4trike the following ifsigning in an individual capaciW on behalf of—�y (name of entity on behalf of whom record was executed), in the following representative can',city:_M44A(1C/1 (type of authority such as officer or trustee) , Notary Sump Below .�` L ••. •• • 1yOTARY •. 0• *i•� = Notary Signature G • O_ `npUBL•1G.: My Commission Expires: ?J'o� s•., •• •No.Z9�'.•••,.0•• 'Auhilaty Sewer and Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 7-23-2024 Attest by Chris Johnson, City Clerk 7-23-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Nolary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 DAH O 9939 W Emerald St 15GSURVEY Boise, ID 83704 GROUP EXHIBIT A Phone: (208) 846-8570 Hadler Subdivision No. 1 City of Meridian Water& Sewer Easement Boundary Description Project Number 23-121 July 8, 2024 An easement situated in Lot 1, Block 1, Rescue Ranch Subdivision (Book 106 of Plats at Pages 14734 to 14736, Records of Ada County, Idaho) in the northwest quarter of the southwest quarter of Section 5,Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at the west quarter-section corner of Section 5,Township 2 North, Range 1 East, Boise Meridian, which bears N00°04'42"W, 2655.92 feet from the southwest corner of Section 5; Thence S89°52'50"E, 37.00 feet along the north line of the southwest quarter of Section 5 to the northwest corner of Lot 1, Block 1 of Rescue Ranch Subdivision, on the east right-of-way line of S. Locust Grove Rd; Thence S00'04'42"E, 127.73 feet along the boundary of Lot 1 and the east right-of-way line of S. Locust Grove Rd.; Thence S89'52'50"E, 2.00 feet to the POINT OF BEGINNING: Thence continuing S89'52'50"E, 161.61 feet; Thence S00°07'10"W, 2.13 feet; Thence 48.66 feet on a non-tangent curve to the left, having a radius of 40.00 feet, a central angle of 69042'19", a chord bearing of S49019'09"W, and a chord length of 45.72 feet; Thence on a non-tangent line N89°52'50"W, 126.89 feet; Thence N00°04'42"W, 32.00 feet to the POINT OF BEGINNING. The above-described easement contains 4,430 square feet, more or less. AND r F� G CL t 1 34 7u i OF cygFC S , gyp S.6 S.5 E. Via Roberto Ln. • 37.00 - - - 1/4 S89'52'50"E w C14 iff) I � n I o N 15 14 13 12 I 0O r (n cal Point of Cn L1 UI Beginning — — — _ _ S89'52'50"E 161.61' _ _ _ — — — _ _ _ L2 O N 1 0 O I r a] I o N i G` O N o I C� "' 16 I/M .L ,t -i Z I / 01 / 01 cn _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ E. Hadler Dr. m 01 O N89'52'50"W 126.89' 17 < I I c a� S.6 S.5 E. Columbia Rd. S.7 S.8 Curve Table Curve Length Radius Delta Chord Bearing Chord Length P' C1 48.66' 40.00' 69'42'19" S49'19'09"W 45.72' 1 4'"1 Line Table N� 8 v��o Line Bearing Length /Cy of S.8 L1 S89'52'50"E 2.00' qEl L2 S00'07'10"W 2.13' NScale: 1"=30' 0 15 30 60 P:\Hadler Subdivisian 1 23-121\dwg\Water and Sewer Ease.dwg 7/8/2024 12:03:24 PM Coordinate System: Ada County IDAHO Exhibit B Drawing for Jo 1 o Hadler Subdivision No. 1 SURVEY 9939E EMERALD ST Sheet No. BOISE,IDAH083704 City of Meridian — Water and Sewer Easement 1 (208)846-8570 Situated in Lot 1, Block 1, Rescue Ranch Subdivision, GROUP, LLC in the Northwest Quarter of the Southwest Quarter of Section 5, Dwg. Date Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho. 7/8/2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusion of Law for Rosalyn Subdivision (H-2023-0056) by Givens Pursley, LLP, located at 200 E. Rosalyn Dr. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI ' N,­ AND DECISION&ORDER In the Matter of the Request for Annexation 0.014 of an acre of land from RUT in Ada County to the R-8 zoning district,including the remaining portion of the E.Rosalyn Street cul-de-sac right-of- way, and combined Preliminary/Final Plat consisting of three(3)residential building lots and 1 common lot on 0.733 acres in the R-8 zoning district,by Givens Pursley,LLP. Case No(s).H-2023-0056 For the City Council Hearing Date of. July 9,2024(Findings on July 23, 2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROSALYN SUBDIVISION AZ,PFP-FILE#H-2023-0056) - I - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 9, 2024, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for annexation and combine preliminary/final plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of July 9,2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROSALYN SUBDIVISION AZ,PFP-FILE#H-2023-0056) -2- takings analysis. G. Attached: Staff Report for the hearing date of July 9,2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROSALYN SUBDIVISION AZ,PFP-FILE#H-2023-0056) -3- By action of the City Council at its regular meeting held on the 23rd day of July 2024. COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 7-23-2024 Attest: Chris Johnson City Clerk 7-23-2024 Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 7-23-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(ROSALYN SUBDIVISION AZ,PFP-FILE#H-2023-0056) -4- EXHIBIT A STAFF REPORT 0 YE IDIAN�-- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING May 14, Continued to DATE: Legend July 9,2024 O Project Location 0 11 TO: Mayor&City Council FROM: Stacy Hersh,Associate Planner J kA 208-884-5533 SUBJECT: Rosalyn Subdivision o AMALIE H-2023-0056 z DR E LOCATION: 200 E. Rosalyn Drive (Parcel#Is wHIrESPWR o AY R7699020020 and R2114050060) ST pS a3 I EDMON- m I. PROJECT DESCRIPTION Annexation of 0.014 acre of land with an R-8 zoning district,including the remaining portion of the E. Rosalyn Street cul-de-sac right of way; combined Preliminary/Final Plat consisting of 6 residential building lots and one(1)common lot on 0.733 acres in the R-8 zoning district for Rosalyn Subdivision. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 0.014 Annexation including the remaining portion of the cul- de-sac right of way;0.733 acres combined PFP Future Land Use Designation Low Density Residential(LDR) Existing Land Use Single-family residential(SFR) Proposed Land Use(s) Single-family detached residential Current Zoning T R-8(Medium Density Residential) Proposed Zoning R-8(Medium Density Residential) Lots(#and type;bldg/common) 6 building lots; 1 common lot Phasing plan(#of phases) 1 Number of Residential Units(type 6 single-family detached units of units) Density(gross&net) 6.87 units/acre(gross) Open Space(acres,total [%]/ 0%,not required for developments under 5 acres buffer/qualified) Pagel Amenities None Physical Features(waterways, None hazards,flood plain,hillside) Neighborhood meeting date 12/12/2023 History(previous approvals) San Gorgonio Subdivision SHP H-2023-0092(4-Lots);ROW vacation of the E.Rosalyn Street cul-de-sac Instrument #2023-034331. B. Community Metrics Description I Details Page Ada County Highway District • Staff report Yes (yes/no) • Requires No ACHD Commission Action es/no • Existing E.Rosalyn Drive is classified as a local street already improved with curb, Conditions gutter,and sidewalk. • CIP/IFYWP Access(Arterial/Collectors/State E.Rosalyn Drive is classified as a local street. Access is existing and Hwy/Local)(Existing and Proposed) improvements were constructed previously as required with Larkspur Subdivision No.2. Proposed Road Improvements None Fire Service No comments received Police Service No comments received. West Ada School District No comments received. Distance(elem,ins,hs) Capacity of Schools #of Students Enrolled Wastewater ' • Distance to Sewer Services Water available at the site • Sewer Shed • Estimated Project Sewer See application—Additional 900 gpd committed to model. ERU's • WRRF Declining Balance WRRF decline balance is 14.62 MGD • Project Consistent with WW Yes Master Plan/Facility Plan • Impacts/Concerns See Public Works' Site-Specific Conditions in Section B. Water • Distance to Services Water available at the site. • Pressure Zone 3 Page 2 • Estimated Project Water See application ERU's • Water Quality Concerns None • Project Consistent with Yes Water Master Plan • Impacts/Concerns See Public Works' Site-Specific Conditions in Section B. C. Project Maps Future Land Use Map Aerial Map Legend Legend r � IIEJIIProject LocationProject Location '•' , m a 'o Resident al O�.7 0 `Oa�ay Low D4: y Reside::'`_ilLJ a- I E AMALIE a fly Z DR Cornm.ercial aye: WHITESPUR � W ST ¢ W V1 EDMON';P a m Zoning Map Planned Development Map Legend 0 Legend V Project Location Project Location -R'i14 A ��� Y City Limits R-4 //� Planned Parcels �, �R;8 RUT C C-G WHIT BUR a W ST a a W DR T a 1-O Y} - DR Y} H EDMON�' a 3 Np`� a�a Page 3 III. APPLICANT INFORMATION A. Applicant: Brett&Julie Bingham,B-B Rosalyn LLC—P.O. Box 266, Meridian,ID 83680 B. Owner: Brett&Julie Bingham,B-B Rosalyn LLC P.O. Box 266, Meridian, ID 83680 C. Representative: Kristen McNeill,Givens Pursley LLP—601 W. Bannock Street,Boise,ID 83702 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper notification published in newspaper 1/02/2024 3/24/2024 Radius notification mailed to property owners within 500 feet 12/29/2023 3/22/2024 Public hearing notice sign posted 1/5/2024 3/12/2024 on site Nextdoor posting 12/29/2023 3/25/2024 V. COMPREHENSIVE PLAN ANALYSIS LAND USE: This property is designated as Low-Density Residential (LDR)on the Future Land Use Map (FLUM)contained in the Comprehensive Plan. This designation is intended to allow for the development of single-family homes on large and estate lots at gross densities of three dwelling units or less per acre. This property was annexed in 2005 with and R-8 zone and granted approval for step-up in density which was allowed under the previous Comprehensive Plan. This policy was removed from the Comprehensive Plan with the 2019 update. The Applicant proposes a 6-lot subdivision for six single-family residential detached homes at a gross density of 6.87 units per acre,which exceeds the density range intended in the LDR designation. Since a majority of the property is already annexed and zoned with the R-8 district staff must analyze the project based on the merits of the governing zoning district regardless of the proposed density. Below is staff s analysis on how the project meets other pertinent Comp Plan policies. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Encourage a variety of housing types that meet the needs, preferences, and financial capabilities of Meridian's present and future residents."(2.01.02D) The proposed single-family detached dwellings with a mix of lot sizes will contribute to the variety of housing options in this area and within the City as desired.All existing housing in this area are comprised of single family detached dwellings on similar sized lots. Page 4 • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval, and in accord with any adopted levels of service for public facilities and services."(3.03.03F) City water and sewer service is available and can be extended by the developer with development in accord with UDC 11-3A-21. • "Avoid the concentration of any one housing type or lot size in any geographical area; provide for diverse housing types throughout the City."(2.01.01G) This area consists primarily of single family detached dwellings surrounding the subject property, six single-family detached dwellings are proposed within this development. The proposed development offers lot sizes ranging from 4,060 to 5,219 square feet(sf.) consistent with lot sizes in the area. • "Require all new development to create a site design compatible with surrounding uses through buffering, screening,transitional densities, and other best site design practices."(3.07.01A) The single-family detached dwellings contribute to the variety of residential categories within the surrounding area as desired. • "Encourage compatible uses and site design to minimize conflicts and maximize use of land." (3.07.00) The proposed site design provides maximum use of the land with the proposed residential dwelling types. Staff considers the proposed development to be compatible with the existing developments on adjacent properties. The additional lots proposed for this site integrate well with the existing/surrounding residential dwellings. The proposed common drive exhibit appears to comply with the common drive standards outlined in UDC 11-6C-3D in Section VIII.E. • "Support infill development that does not negatively impact the abutting, existing development. Infill projects in downtown should develop at higher densities,irrespective of existing development." (2.02.02C) The proposed development would not likely have a detrimental impact on the existing abutting developments to the east, west, and south. • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Meridian Water and Sewer System Master Plans in effect at the time of development."(3.03.03A) The proposed development will connect to City water and sewer systems with development of the subdivision;services are required to be provided to and through this development in accord with current City plans. • "Require pedestrian access in all new development to link subdivisions together and promote neighborhood connectivity."(2.02.01D) A 5-foot-wide existing pedestrian sidewalk connection is located along E. Rosalyn Drive. The existing sidewalk provides a link between all subdivisions east of this site. • "Require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure and curb, gutter, and sidewalks are already provided with the proposed development of the subdivision. Page 5 • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe."(2.02.02) Development of the subject infill parcel will maximize public services. Based on the analysis above, staff finds the proposed development is consistent with the Comprehensive Plan. VI. STAFF ANALYSIS A. ANNEXATION(AZ) The Applicant proposes to annex 0.014 of an acre of land with an R-8 zoning district,including the remaining portion of the E. Rosalyn Street cul-de-sac right of way. A legal description and exhibit map for the annexation area is included in Section VIII.A. This property is within the City's Area of City Impact boundary. A preliminary plat and conceptual building elevations were submitted showing how the property is proposed to be developed with six(6)single-family detached dwelling units and 1 common lot. The proposed use of the development is consistent with the MDR zoning designation. Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district per UDC Table 11-2A-2. Future development is subject to the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. There is an existing home on this site directly adjacent to E. Rosalyn Drive. The property owner intends to remove the existing home upon development commencing on the site. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. Since the AZ request only includes remnant and existing right-of way,staff is not recommending a DA. B. PRELIMINARY/FINAL PLAT(PFP): The proposed preliminary plat consists of 6 building lots and 1 common lot on a 0.733-acre property in the existing R-8 zoning district. Proposed lots range in size from 4,060 to 5,219 square feet(s.£) (or 0.093 to 0.12 acres). The subdivision is proposed to develop in one phase as shown in Section VIII.C. Existing Structures/Site Improvements: An existing home on the property is proposed to be removed from this site. Any outbuildings located on this site should be removed with development of this property. Prior to the City Engineer's signature on the final plat,all existing structures that do not conform to the setbacks of the district are required to be removed. Dimensional Standards(UDC 11-2): The proposed plat and subsequent development are required to comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. The proposed plat appears to comply with the dimensional standards of the district. Per UDC 11-2A- 3B.3, lots taking access from a common drive do not require street frontage. Access: Access is proposed from E. Rosalyn Drive and a common driveway on Lot 6,Block 1. The interior Lots 3,4, 5,and 7 Block 1 are proposed to take access via a common drive to E. Rosalyn Drive, meeting the street access requirements of UDC 11-3A-3A. Common Driveways (UDC 11-6C-3D): Common driveways shall serve a maximum of four(4) dwelling units. In no case shall more than three (3) dwelling units be located on one (1) side of the driveway. The Applicant is proposing six(6) dwelling units with four(4)taking access off the common driveway,three(3)dwelling units are also located on one(1)side of the driveway in accordance with the UDC requirements. Page 6 Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings based on the number of bedrooms per unit. Staff will confirm compliance with these standards at the time of building permit submittal for each residence. Staff has concerns with overflow parking due to the number of units proposed within this subdivision. Landscaping(UDC 11-3B): There are no street buffers required along local streets per UDC Table 11- 2A-6. The applicant has provided a landscape plan in Section VIII.D. Landscaping is not required per the UDC. Sidewalks(11-3A-17): E. Rosalyn Drive is improved with an existing 5-foot wide attached concrete sidewalk abutting the site in accord with UDC standards. Utilities(UDC 11-3A-21): Connection to City water and sewer services is required in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances,if required Fencing(UDC 11-3A-6, I1-3A-7): All fencing is required to comply with the standards listed in UDC 11-3A-7. According to the submitted plans,the Applicant is not proposing fencing with this project. Pressurized Irrigation System (UDC 11-3A-15): Underground pressurized irrigation water is required to be provided to each lot within the subdivision as set forth in UDC 11-3A-15. Storm Drainage(UDC 11-3A-18):An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances.Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations: Two(2) conceptual building elevations were submitted that demonstrate what future homes in this development will look like(see Section VIII.F). Variations of that appear to be single-story and two-story detached homes with a two-car garage are proposed. The submitted elevations depict several different architectural and design styles with field materials of lap siding, differing color accents,roof profiles,stone and front porches. VII. DECISION A. Staff: Staff recommends approval of the proposed annexation, and combined preliminary plat/final plat per the provisions in Section IX in accord with the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on March 7,2024.At the public hearing,the Commission moved to recommend approval of the subject Annexation and Combined Preliminary/Final Plat requests. 1. Summary of Commission public hearing_ a. In favor: Elizabeth Koeckeritz, Givens Pursley b. In opposition: Jan Larrea,Paul Pelletier,Ken Freeze,Nick Nauslar, c. Commenting: Elizabeth Koeckeritz, Givens Pursley d. Written testimony: Multiple letters of written testimonoy were submitted and can be found in the record online. e. Staff presenting application: Stacy Hersh,Associate Planner f. Other Staff commenting on application: Bill Parsons,Planning Supervisor 2. Key issue(s)of public testimony Page 7 a. The Comprehensive Plan depicts this property as low density residential on the future land use map. b. There are too many lots proposed within this development. C. Lots smaller than 5,000 square feet should not be proposed for a development this small. d. Concerns with the additional traffic and noise. 3. Key issue(s)of discussion by Commission: a. None 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. None C. The Meridian City Council heard these items on July 9,2024. At the public hearing.the Council moved to approve the subject Annexation and combined Preliminary/Final Plat requests. 1. Summary of the City Council public hearing: a. In favor: Elizabeth Koecheritz,Givens Purslev b. In opposition: None C. Commenting: Elizabeth Koecheritz. Givens Purslev:Ken Freeze d. Written testimony: Ken Freeze,would like to see the existing Walnut Tree remain on the lot to the west and recommends that the Applicant construct driveways wide enou r three vehicles. e. Staff presenting application: Stacy Hersh.Associate Planner f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. They are concerned about new owners purchasing the lots and then deciding to subdivide them further. 3. Key issue(s)of discussion by City Council: a. Council has approved the revised plat for a three-lot subdivision for the proposed r�o�ect• 4. City Council change(s)to Commission recommendation: a. None Page 8 VIII. EXHIBITS A. Annexation Legal Description and Exhibit Map Plofessianal Erigl am.Land Surveyors and Planners lam' r W4 3itl St.So.Nampa, ID 83651 � r r of a f -5 Ir 3 C t Ph (203)454�0256 e�+d i t:411u1 xt ey�rn ama o an d B KOC IB nes us FOR, B-3 ROSALYN LLC JOB NO..JY0323 FATE. December 6,2023 EXHIBT"A" ANNEXATION OF E.ROSALYN DR.COIL-DE-SAC Aparcel of land in the N W 1/4 SW I of Section 19.Towwhip3 Nortl4 Range I East,Boise Mcridian, Ada County Idaho.mDre padiculariy descrihed as follows- Commencing at the northwesl comer of the N W 1/4,said corner lying IC 00'37' 11"E.,2649.85 feet from the southwest gamer of the NW114, Thence S.0(r 37' 11"W.,2296.92 fact along,the west boundary of like Nw114; Thrncc N. WD 44'39"E.,620-97 feet to the northwest corner of Larkspur Subdivision No.2 in Book 97 of Plats,Page 12314-12317,recorded in the Ada County Recorder's Off'icc; Thence 5.00' l 7'40"E.,387.96 feet to southwest corner of Lot 1 Block l of San Gorgonio Subdivision and the POINT OF BEGINNIN , Thence a distance of 194.29 feet along the curve right,having a radius of45.00 feel,a central angle of 247'23' 42",the long chord of which bears S 33"23'00"W.,a distance of 74,V feet, Thence a distance of 23.52 feet along the curve left,having a radius of 20,00 feet,a central angle of 67° 22'30",the long chord of which bears N 56'36'25"W.,a distance A22.19 feet; Theme N 00' 17'40"W.,50.00 feet; Thence 890 42'2(Y"F_, 9.98 feet to the POIItiT OF BEGINNING. �6 QL 9 66 W Masc)rt !a{/6 � Aaaoci'a��s Profe5slonEl Enpineers,Land Surveyors and Planners HOti � Ike 1 or] Page 9 A PART AF THE NW i f4 SW f f4, SE'CTrON a 9, T. 3 H, R. I E„ 9,611, MEl4ZM, AQA ODMTY, t AHO PLS 77.29 !# r 2tl23 GP#+SST, Na 20f9—Oi5<7f 21 f9 N89*'M 6�0 S7` U O w aLa39W CFdF WST. No. 20 -T07,346 59.98` � 4 r. a a 2 Carve Table Curtin # Length RedNa Data o9oF4 P4rqGtbn Chof4 L-gkh C2 +9 �9 45. 2#7r2542- M3S" MOVE 74.87 C3 23_52 20.00 SM'30" M5d'39'25-xr 22.19 ANNEXATION OF E.ROSALYN DR. CUL-OE SAC B-B f�S�+�LYPti!tl.0 roe ma .rtaeaa ..� w err Mason , "a,�+w FP%W. rw.rS. .n,. ssoc�a es +"D " ON f CE?a Page 10 B. Preliminary Plat Legal Description and Exhibit Map Professional Engineers,Land Surveyors and Planners ma �I7 924 V St.So.Nampa,ID 83651 roc. Ph(208)454-0256 �.mnil dhol�cy�dmasomnnd��nc�e[tzus FOR: B-B ROSALYN LLC JOB NO.:JY0323 DATE: October 10.2021 SUBDIVISION BOUNDARY A panel of land being all of Lot 1 Block 1 of San Gorgonio Subdivision, in Book l 18 of Plats,Page 1N079-I SOS 1,recorded in the Arta County Recorder's Office and a portion of vacated right of way,in the N W 1 14 S W 114 of section 19,Township 3 North,Range l Cast,Boise Meridian,Ada County Idaho, more particularly described as follows: Commencing at the northwest comer of the N WIM said corner lying N.001 37' 1 t"E.,2649.95 feet from the southwest corner of the N W 114; Thence S.0011 37' 11"W.,2296,92 feet along the west boundary of the N W 114; Thence N.89144'39"F.,620-H7 feet to the northwest corner of Larkspur Subdivision No.2 in Book 97 of P lats,Page 12314.12117,recorded in the Ada County Recorder's Off ce; Thence S.00'17'40"E.,243.00 feet to northwest corner cif I.al 1 H1ock I of San Gorgnuio Subdivision and the POINT OF BEGINNING; Thence N.99'44'39"E., 179.66 feet along the northerly boundary of Lot I to the norlheast corner of Lot 1; Thence along the easterly boundary of Lot I Block I of San Gorgonio Subdivision the following courses and distances; Thence S.06'2V 41"W.,60,40 feel; Thence S.08'33'3 5"E.,60,64 feet; as<3r? 6' Associa fcs 1 Professlonal Engineers,land Surveyors and Planners Page 11 Thence S- 130 15' W'E.,64-29 Feet to the southeast corner of Lot 1; Thence along the soutlierly boundary of Lot 1 and the vacated right of way thr following courxs and disranoes> 'E'hencx N. 80 53' 28"Wi, 121.88 feet Co the beginning of curve r&; Thrncc u Jislantc of 30.84 racl along the cuTvc rgghl,having n radius of 93.00 feet,a central angle of 19"00'03",the long chord of which bears N 790 2T 28"W.,a di slance of 30.70 feet; Thence K 70"32' ST'W.,46.54 leer; Thrncc N.00" 17' 40"W-, 15.30 Feel to ft muthwe-ki comer of I.ot I; Thcncc N.00' 17' 40"W., 142.46 feel.a3mg the westerly boundary of Lot l is the L'O1 NT OF BEGINNING. This parcel conlairrs 0.733 arcs murc or less, SUBJECT TO;All cxisLrog riglus of way and caarnxnts of rcconcl or implied appearing cm the above- described parcel of land, �I.A WrkT: EE 936 OF Mason . , ssocratr-s 1�� Professional Erkginea►s,L u A Surveyors ara Planners Page 12 C. Revised Preliminary Plat/Final Plat(dated: 2/9,12024 p.2,119,12024 June 1.4.2024) �aysaLernr se.eeonnsiaru A REPLAT Cr LPJ 1 aL K I CAS SAN GGRGA4k]SllBClW1 & A PORT OF VACATED RVT OF WAY A Fair Q# rNE SW r12 NW 1�4 AN(1 A PARS GF"NW 1/4 SW r14. SEC r=12. #. 3 N.R. 1 E.,B.Y.. ._ YERIONAL ADA COIMTY,rOAHO 1 u»'[ 1"Af ® �® i .' ar a ` i14: U I - .... - if 3 - S w1s wel •e..e u•e J F _ W cc u�' w -- rosam ta.[pwn<1 -- '�$�- �—ice PRorcam ,, aR RAn 11I1xI 31TE h" w kf.6 �f L _•�. JiOYALYN B48oIWYfON �� j l LO!I iLV'r r�SW mnmlly 9.aa,�,�r w 1V:er d ai[SII I } r j� srs`Tsas ° e .... — m� _�•� --'�'.. �-- -- ---- s-- l .....—. a ����: �..��.�•�...K.m��� - ----- ---fir-- t�J - -�.�i---- � nT .w..�aw ...-..--. i1 ELS64- CAM Ir1# (ram � � r Page 13 rios%LYN sysamsro" A PYMw 0 VACA om MWr ER MY _ Fftww AE 911/4 MI rfs AMD/�,AP Mr W A4 mr rA SMrfA .. a i I 1 1 � l i i � i i . u v w.c an•a+a... cr irr,r.•.mn rrr i i �' i j j �� aA•sa u.at uu. f ■ sn ela•.,.x.Imp aaovra�ra.�eAlr•Ix y 1 � 1 ��°��}s� s • 1 1 •4'�'i M�w�S "'•Tti� �:_�---�"�°"-` �• ----- - ----- emu. y�� �wala ur. Vwf ••��� y 9110 swciafea8 '-- �r a 8x PG __ Page 14 D. Landscape Plan(dated: 2/21/2024) vm . .,..,... .....gym. _.�_._.....a . �----- .mow _ • pflL4ND5CAPE PLAN Y� 3 Page 15 E. Common Driveway Exhibit(dated: 2/19/2024) --Y-- iT ROSALYN 3L1 Bi]11(1910N � 1 ---' GOM MOIY DRIVE E]CFIi BIT �i.r�MW r.wLYx.1w��I�atO L0r1-1 W A M 7 W WW MOM WWO OF a1E$II W.M7EA.4ND AL IfE T.]R.4 I E.B W l tlh 4�IEFf]AK�L'WTi:Dirq 1 av=..- Map. Mim - --- .�, m .•6 a ,1 ^"ors.. m iLTiSMW 'MAW MWW-- 6LT8: Ai fir Page 16 Bin ham Hou5ing Development Imp- t IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Future development of this site shall be generally consistent with the preliminary plat, landscape plan,and conceptual building elevations included in Section VIII and the provisions contained herein. 2. The final plat prepared and signe by Par-in Helzhey-Nith Mason and Associates on'/'°�4 June 14.2024 is approved as submitted;the revised construction drawings shall be submitted with the final plat application for the City Enigneer's signature. 3. The landscape plan prepared by Joshua R. Rennaker with Rodney Evans+Partners on 2/22/2024 is approved as submitted. 4. The proposed plat and subsequent development are required to comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. 5. Prior to the City Engineer's signature on the final plat,all existing structures that do not conform to the setbacks of the R-8 zoning district shall be removed. 6. Off-street parking is required to be provided in accord with the standards listed in UDC Table I I- 3C-6 for single-family dwellings based on the number of bedrooms per unit. 8. All fencing is required to comply with the standards listed in UDC 11-3A-7. If fencing is proposed for the development,the applicant should include it on the site plan submitted with the building permit. Additionally, solid fencing adjacent to common driveways shall be prohibited,unless separated by a minimum five(5)foot wide landscaped buffer planted with shrubs,lawn or other vegetative groundcover in accordance with UDC 11-6C-3D.5. 9. The Applicant shall comply with all ACHD conditions of approval. 10. The applicant and/or assigns shall have the continuing obligation to provide irrigation that meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping as set forth in UDC 11-313-5,UDC 11-313-13 and UDC 11-313-14. 12. The preliminary/final plat approval shall become null and void if the applicant fails to either: 1) obtain the City Engineer's signature on a final plat within two years of the date of the approved findings; or 20 obtain approval of a time extension as set forth in UDC 11-613-7. B. PUBLIC WORKS https:llweblink.meridianciV.oL-glWebLinkIDocView.aspx?id=312023&dbid=0&repo=MeridianCitX C. FIRE DEPARTMENT No comments at this time. D. POLICE DEPARTMENT No comments at this time. E. PARK'S DEPARTMENT No comments at this time. F. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridianciV.org/WebLink/DocView.aspx?id=315578&dbid=0&r0o=MeridianQ Page 18 G. ADA COUNTY DEVELOPMENT SERVICES(ACDS) https://weblink.meridiancily.org/WebLink/DocView.aspx?id=315717&dbid=0&r0o=MeridianCity H. WEST ADA SCHOOL DISTRICT(WASD) No comments were received from WASD. I. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridiancily.org/WebLink/DocView.aspx?id=313137&dbid=0&r0o=MeridianCity J. IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridiancity.org/WebLink/DocVie w.aspx?id=315718&dbid=0&repo=MeridianCity K. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridiancitE.ore/WebLink/DocView.aspx?id=314790&dbid=0&r0o=MeridianCitX X. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Council finds the Applicant's request to annex 0.14 of an acre, including the remaining portion of the E. Rosalyn Street cul-de-sac right-of-way with R-8 zoning and develop single-family detached dwellings on the site are consistent with the R-8 zone and policies in the Plan in Section V. above, if all conditions of approval are met. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; Council finds the proposed map amendment to R-8 and development generally complies with the purpose statement of the residential districts in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health,safety, and welfare; Council finds the proposed map amendment for the R-8 zoning for the 0.14 of an acre that encompasses the remaining portion of the E. Rosalyn Street cul-de-sac right-of-way, should not be detrimental to public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Council finds City services are available to be provided to this development. Comments were not received from WASD on this application so Staff is unable to determine impacts to the school district. Page 19 5. The annexation(as applicable)is in the best interest of city. Council finds the proposed annexation is in the best interest of the city if all conditions of approval are met. B. Combined Preliminary Plat/Final Plat(UDC 11-613-4) In consideration of a preliminary plat,combined preliminary and final plat, or short plat,the decision- making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) Council finds the proposed plat is generally in conformance with the UDC and the Comprehensive Plan. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Council finds the proposed plat is in conformance with scheduled public improvements in accord with the City's capital improvement program. 4. There is public financial capability of supporting services for the proposed development; Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and Council finds the proposed development should not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Page 20 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Two Mustard Seeds Women's Resale Shop (H-2024-0009) by Arlene Hardy, Expansion International, located at 817 N. Meridian Rd. the existing home into a women's resale retail store CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-~' AND DECISION&ORDER In the Matter of the Request for a rezone of 0.63 acres of land from the R-8 zoning district to the O-T zoning district for the purpose of converting the existing home into a women's resale retail store,by Arlene Hardy,Expansion International. Case No(s).H-2024-0009 For the City Council Hearing Date of. July 9,2024 (Findings on July 23,2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of July 9,2024, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of July 9,2024, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of July 9,2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 9,2024, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(TWO MUSTARD SEEDS WOMEN'S RESALE SHOP RZ-H-2024-0009) - 1 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a rezone is hereby approved per the conditions of approval in the Staff Report for the hearing date of July 9, 2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-613-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC I I- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one (1)two(2)year period.Additional time extensions up to two (2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-513-6F). FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(TWO MUSTARD SEEDS WOMEN'S RESALE SHOP RZ-H-2024-0009) -2- Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of July 9, 2024. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(TWO MUSTARD SEEDS WOMEN'S RESALE SHOP RZ-H-2024-0009) -3- By action of the City Council at its regular meeting held on the 23rd day of Duly 2024 COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 7-23-2024 Attest: Chris Johnson 7-23-2024 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 7-23-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(TWO MUSTARD SEEDS WOMEN'S RESALE SHOP RZ-H-2024-0009) -4- EXHIBIT A STAFF REPORTC� fE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT 1 D A H 0 HEARING July 9,2024 Legend 0 DATE: Project Location ` TO: Mayor&City Council FROM: Linda Ritter,Associate PlannerRZ 208-884-5533 SUBJECT: H-2024-0009 r.. r ���; Two Mustard Seeds Women's Resale rr . Shop—Rezone ! 4 '�"�l $.fir - i LOCATION: 817 N. Meridian Road(Parcel# R9323750041) {' _ I. PROJECT DESCRIPTION Request to rezone 0.63 acres of land from the R-8 zoning district to the O-T zoning district for the purpose of converting the existing home into a women's resale retail store. A. Project Summary Description Details Page Acreage Rezone-0.63 of an acre Future Land Use Designation Old Town Existing Land Use(s) Single-family residential Proposed Land Use(s) Retail Store Lots(#and type;bldg./common) 1 lot Phasing Plan(#of phases) NA Physical Features(waterways, No unique physical features hazards,flood plain,hillside) Neighborhood meeting date;#of 3/24/2024 attendees: History(previous approvals) None Pagel B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD Commission No Action(yes/no) Access(Arterial/Collectors/State Access occurs from NW I"Street,a local street via W. Hwy/Local)(Existing and Proposed) Idaho Avenue or W.Pine Avenue. Stub Street/Interconnectivity/Cross N/A Access Existing Road Network Meridian Road is improved with 5-travel lanes,vertical curb,gutter,and 7-foot wide sidewalk abutting the site. There are 5-foot wide sidewalks along NW 1"Street. Existing Arterial Sidewalks/ There is an existing 7-foot wide sidewalk along Meridian Buffers Road and existing landscape buffer to remain.No landscape Additional landscape along the street frontage is required. Proposed Road Improvements No road improvements are required. Fire Service No comments Police Service No comments Wastewater • Comments • No changes to public sewer infrastructure shown in records.Any changes need to be approved by public works. Water Distance to Water Services • No changes to public water infrastructure shown in records.Any changes need to be approved by public works. • Distance to Service—Water available at site • Pressure Zone—2 • Estimated ERU—See Application • Water Quality Concerns—None • Project Consistent with Master Plan—Yes Page 2 Project Location Project Location Legend Legend C: 1111� ■ � �-�■■■ ■ i IIIIIII 111■ 111_ 11 1 ■ r_■■■■■■■■■r 1�_- ;IIIIIII 11111 ■111 II - 11�Jm. :_■1■■■■■11� ■11■■�1--•�� IIIIIII 11hi 111111 1 ■111■■r!■ 1■■ ■■IIIIII 1111 ■■-PINE,-1� 1111 ■■ :I -- P .N u�ali � ° 11: ==:uu '2=_fir. !■I: d ,Aria • - . - . 1 :L.:C u11 Ile �� alru ■ ,NI �� 1_II��1111.�11■ III■ :r1111•.•a ■IlLllllllrl �:::, :i ■ ,■, ■ 7 �� �c■� Mill■■i ■q m■ ■■1■II 41,.1 �■ :IIR p .. LLJJ■■Ir�11 0 ■ ■I■. nr::111 ...,eEn ■�T■11 L■!!—IL��■ell" : -'1r ^���T P���= FRA NKLIN - *.I-, -_ Y FRAN IV Legend Legend ■ �� 1 ■ �: 1111 ■• • - • • • :■ _© I • - • • • : � (IIIIIII 111■ II '■i�lw■_- :IIIIIII 1111! ■! ■ F __■■ 111111 ■Iln 111111 ■�-^_ . 1 —PIN - r • . -. •. - 1 PLLN=�.�-- 1� 11111 ■■ : n �'�� n'�I�r111I11�■111111 1_■■•!n��■ �r e■1: 1u 11 11 1• 11++ ■1■111111 ■:■■111:1..■■1111 111 � elrlll �� II ,I ■IILii►C -'C 0 :' . 1 :rui�� ■111�11111111��� III■ C ��7� �i1■■ ■ �'� '� �W III■ 111:1■1■ e ��1�■ :Illr:.lf�! i ��_ w ��_ � ■1111���■:1111�' � � ■ ■II`~gin::■: ■ � ' � ■■ �fa111:■111: = ■— ,,,� �� �FRANKLI '� o �,� q�/��' FRAN � �1■ �` -.a.•.'e ■r MM i � III. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper Notification 5/21/2024 6/18/2024 Radius notification mailed to properties within 500 feet 5/17/2024 6/17/2024 Sign Posting 5/23/2024/ 6/11/2024 5/28/2024 Nextdoor posting 5/20/2024 6/7/2024 IV. COMPREHENSIVE PLAN(HTTPS://WWW.MERIDIANCITY.ORG/COMPPLAN): Land Use: This property is designated Old Town(O-T) on the Future Land Use Map(FLUM). This designation includes the historic downtown and the true community center. The boundary of the Old Town district predominantly follows Meridian's historic plat boundaries. In several areas, both sides of a street were incorporated into the boundary to encourage similar uses and complimentary design of the facing houses and buildings. Sample uses include offices,retail and lodging,theatres,restaurants, and service retail for surrounding residents and visitors.A variety of residential uses are also envisioned and could include reuse of existing buildings,new construction of multi-family residential over ground floor retail or office uses. Proposed Use: The Applicant proposes to develop the site with a retail store,which will resale upscale women's clothing, accessory and home d6cor items. These items will be donated by local area residents in Boise,Meridian and Nampa. The store will be open 3-4 days per week and will have volunteers to manage the sorting,pricing and stocking of items. The proceeds from the store will provide matching scholarships for students in Kenya,Africa to attend high school. Remodel will include handicap bathroom access and ramp for store access.As well,new flooring, paint,landscape and other minor interior makeovers. Access will be off of NW Pt Street and parking with a handicap stall will be at the back of the retail store. A five(5) foot walkway and handicap ramp will provide access to front door from the rear of the property. COMPREHENSIVE PLAN POLICIES(https://www.meridiancity.or /g compplan): Goals,Objectives,&Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Support a compatible mix of land uses Downtown that activate the area during day and night." (2.09.02G). Introducing a retail store into the Downtown area presents an opportunity for increased foot traffic and commerce to occur within a desired location during the day and early evening. This addition contributes to the overall appeal and character of Downtown Meridian. The proposed operational hours are from Wednesday to Saturday, 9:00 am to 5:00 pm. This new commercial use should be a welcome addition to the other uses in the surrounding area. • "Support owners of historic buildings in their efforts to restore and/or preserve their properties. (5.02.01B). Permitting the establishment of retail store in a historical downtown home has the potential to share knowledge and history regarding both Meridian and the specific house. This, in turn, is likely to boost the economic impact of more foot traffic, leading to the growth of other historical sites in the downtown area. Page 4 V. UNIFIED DEVELOPMENT CODE(UDC1 The proposed use, retail store (used merchandise) is listed as a principally permitted use in the O-T (Old Town)zoning district per UDC Table 11-2C-2.Compliance with the standards listed in UDC I I- 2D-3 and 11-2D-4 is required. VI. STAFF ANALYSIS A. Rezone(RZ): The Applicant is requesting to rezone 0.63 acres of land from R-8 to O-T to operate a retail store on the subject property. A legal description and exhibit map for the rezone area is included in Section VIII.A. This property is within the City's Area of City Impact boundary. Personal services -The use of a site that offers merchandise to the public for monetary compensation. The use includes,but is not limited to,convenience stores; food stores; apparel and accessories stores;book,computer,and music stores; electronics and appliances; florists; furniture and home furnishings; general merchandise stores;health and personal care stores; hobby, office supplies, stationery and gift stores; specialty stores; sporting goods; and used merchandise stores is listed as a principal permitted use in the O-T(Old Town)zoning district per UDC Table 11-2C-2. The proposed 2,463-square-foot retail store will be located in the downtown area within the Meridian Urban Renewal District. The home was built in 1902 and is slated for further improvements to meet city code requirements and enhance the customer experience. Remodel will include handicap bathroom access and ramp for store access. As well,new flooring,paint, landscape and other minor interior makeovers. Access will be off of NW 1 st Street and parking with handicap stall will be at the back of the retail store.Walk and handicap ramp will provide access to front door. Five(5) off-street parking spaces are being proposed as part of the rezone from residential to commercial. The proposed hours of operation would be from Wednesday to Saturday, 9:00 am to 5:00 pm. The City may require a development agreement(DA)in conjunction with a rezone pursuant to Idaho Code section 67-6511A. Due to the size of the development,Staff believes a DA should not be required. Dimensional Standards(UDC 11-2): The existing home meets all dimensional standards. Access(UDC 11-3A-3): Access is provided off NW V Street a local road via W.Pine Avenue a residential arterial or W. Idaho Avenue a local street. Parking(UDC 11-3C): The existing home has unpaved parking in the rear of the property off NW Pt Street. The Applicant is required to pave both the access and the five(5)proposed parking stalls with the development of the site upon submittal of a future Certificate of Zoning Compliance Application. Wheel restraints should be added to prevent overhanging beyond the designated parking stall dimension in accordance with UDC 11-3C-5.B(3). Old-Town is classified as a Traditional Neighborhood zoning district and no off-street parking is required for a lawfully existing structure unless an addition occurs (UDC 11-3C-6B). No additions are proposed with this project except for expanding the rear entry area. The Applicant is providing 5 parking stalls at the rear of the existing building which meets the required number of off-street parking spaces (2 spaces required)per UDC 11-3C-6B.3 for the Traditional Neighborhood district. A minimum of one (1)bicycle parking space is required to be provided based on one (1) space for every 25 vehicle spaces or portion thereof per UDC 11-3C-6G;bicycle parking facilities are required to comply with the location and design standards listed in UDC 11-3C-5C. The site plan does not Page 5 include bicycle racks. The Applicant should revise the plans and include one(1) bicycle rack and submit a detail of the bicycle rack with the CZC submittal. Sidewalks(UDC 11-3A-1 : There is an existing 7-foot wide attached sidewalk on N. Meridian Road along the existing property frontage. Staff does not recommend any additional changes to the frontage improvements. There are also existing five(5) foot wide sidewalks along NW 1st Street. All sidewalks around buildings and serving public street shall be a minimum of five (5)feet in width in accordance with UDC 11- 3A-17. A continuous internal pedestrian walkway that is a minimum of five(5) feet in width shall be provided from the perimeter sidewalk to the main building entrance(s) for nonresidential uses. The walkway width shall be maintained clear of any obstructions, such as vehicles, outdoor sale displays, vending machines, or temporary structures. Landscaping(UDC 11-3B): The Applicant is not proposing any additional landscaping to be added to the site with this project. For additions less than twenty-five (25)percent of the existing structure or developed area,no additional landscaping shall be required except for buffers to adjacent residential uses in accordance with UDC 11-3B-2D(1). Fencing(UDC 11-3A-6,ll-3A- • Fences shall comply with the standards listed in UDC 11-3A-7.No additional fencing is being proposed. Outdoor Lighting(UDC 11-3A-11): All outdoor lighting is required to comply with the standards listed in UDC 11-3A-11C. Building Elevations: Conceptual building elevations and perspectives were submitted for the existing structure as shown in Section IX.D. The building consists of existing siding, facia trim, asphalt roof shingles and new ADA ramp. The only addition to the existing building is the new ADA ramp. This addition will not require design review. Certificate of Zoning Compliance(UDC 11-5B-1 A Certificate of Zoning Compliance(CZC)is required to be submitted for the proposed use and site changes prior to submittal of a building permit application to ensure compliance with UDC standards and staff comments listed in Section IX. Page 6 VII. DECISION A. Staff. Staff recommends approval of the proposed rezone from R-8 to O-T per the comments in Section IX and the Findings in Section X of this report. B. The Meridian Planning&Zoning Commission heard this item on June 6, 2024. At the public hearing,the Commission moved to recommend approval of the subject Rezone request. 1. Summary of Commission public hearing_ a. In favor: Arlene Hardy, Expansion International-Applicant b. In opposition: None C. Commenting.None d. Written testimony:None e. Staff presenting application: Linda Ritter,Associate Planner f. Other Staff commenting on application: None 2. Key issue(s) testimon. a. None. 3. Ke, ids)of discussion by Commission: a. None. 4. Commission change(s)to Staff recommendation: a. None. 5. Outstanding issue(s) for City Council: a. None C. The Meridian City Council heard these items on July 9,2024. At the public hearing.the Council moved to approve the subject rezone reauests. 1. Summary of the City Council public hearing a. In favor: Arlene Hardy Applicant Applicant b. In opposition:None c. Commenting: Arlene Hardy, Gene Bennett d. Written testimony: None e. Staff presenting application: Linda Ritter.Associate Planner f. Other Staff commenting on application.None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. None Page 7 VIII. EXHIBITS A. Rezoning Legal Description and Exhibit Map IDAHO W Emerald St SURVEY In 83704 GROUP s: (21M)8,46-9570 15G (208}884-5399 Rezone Description for Expansion International Inc., The following Describes a Parcel of Land being a portion of Lot 2,Block 1 of West View Addition to Meridian Subdivision as filed in Book 2 of Plats at Page fib,Records of Ada County, Idaho Lying in a Portion of the Southeast 114 of Section 12, Township 3 North,Range 1 East,Boise Meridian,City of Meridian,Ada County, Idaho,more Particularly Described as follows, COMMENCING at the Northeast Conner-of the Southeast V4(East 114 Corner)of said Section 12; From which,the Southeast Corner of said Section 12 bears, South 00°43'35"West_ 2662.62 feel;Thence along the Easterly Boundary Line of the Southeast 114 of said Section 12, South 60"43'35"West, 114.88 feet to a point being on the Prolongation of the Northerly Boundary Line of Lof 2,Block 1 of said West View Addition to Meridian Subdivision. the POINT OF BEGINNING: Thence continuing along said Easterly Boundary Line,South 00'43'35"West,84.75 feet to a point being on the Prolongation of the Soul herly Boundary Line of Lot 2,Block 1 of said West View Addition to Meridian Subdivision, Thence leaving said Easterly Boundary Line, and along the Southerly Boundary Line of said Lot 2,and its Prolongation,North W26'62"West,325.04 feet to the Centerline of Northwest 1 F!Street; Thence leaving said Sowhgl riy Boundary Line,and its Prolongation, and along the Centerline of Northwest 1 11 Street, North 40°28'01" East,84.62 feet to a point being on the Prolangatmn of the Northerly Boundary Live of said Lot 2; Thence leaving said Centerline,and along the Northerly Boundary twine of said Lot 2, and its Prolongation.South 89°27'25"East,325.42 feet to the POINT OF BEGINNING: The above Described Parcel of Land contains 0.63 acres(27,542 Sq.ft.)more or lass. 9 4/17/A as GO Page 1 of 1 ` Page 8 S99`29'3i"E 3a .4a' 4/a E- PINE AVE- lFd47 r � a# w� Id T C 2 z - Y Paint of "9'27R25NE 325,42` Beginning 3U,00 i 249-60' « _gg IaJI +//" SIN Y;n 00 ED ^f N ¢ 0i 00Is Y •30.i7(Y =— ——_ 246,19' 48.85' N99«26'02NW 325.44' w m cr * I i q, WSQl icm � i m a � i W. IDAHO ALE N89-3'i1"W 324.47' 1C 60 MCI I 120 dr 'Scale. 1" = 60' �L LA Legend Nap. a�1171 PCB �� Found Alurninum Cop Monument � �G I 'd � G � Calculated Point. NothingFound or Sit � � Property Boun dory/Rezone Line of Right-W-Way Line H Lot/Parcel Lln a of Record ---- Section Line W. Franklin 1 fl 7 - - Centeriinir --- 13 18 IDAHO Rezone Exhibit growing for SURVEY 7@MMELEMLOS Expansion International Inc.. Sheet rqo eiaf.�o+xoea w 1 �wye`o-duo A Pardon an Lot 2 Block 1 of West VhY ndditron to Wmidim GROUP, LLO Located it inn SE 1 f4 of SectYon 1Z ❑at• T.dN-, RAL,e.M., Cily M Meridien, Ada County,Idaho. 1f3f20 24 Page ee9'z7'�5� t 325AA n 6261 ip Expansion International Inc., Rezone Description 4117/2024 Scale: 1 inch=43 feet File: Trao 1:0.8323 Acmr i27M2 Sq.Fadl1,Closure:rM.OG00e 0.00 R.(1r21 B994F,Per mw----820 @ 41 s00.4336w 84.75 62 n89 2002w 325.94 03 n04.2801-0 84.82 04&U.2725e 325.42 Page 10 B. Existing and Proposed Site Plan(1/17/2024) Site Mnp for 1x Expansion tnfernatronal Inc S A Pntw of Lot 2,Block 1 of West Yew Addit—to Meridian, Sile Olhi I�thD$OD 1h Dpgt pDo.t. 6$D M-i 12, x Township 3 f♦orth,l— 1 Weat,9aise Meridian, ----- scax��— City Dl Merltllon,Ado County,Itloho. 2024 zx Y s � ' _ 9 `r —Q N d T �p Q n IOAHO w�uu,n sl Exlsnnn �a.....,..m ,,... SURVEY sec i��um. m ,.....,...,.e,w TIC C wmr.iaarceuirohvcy A-050 fl F� •e..on.o.w.e.ww `��_ �x 7y a�Zp� w �Zwz �i in d i d --i--------- -------- -- --- --�'--------------------- - -1-- f� PRUPOSE� SITE PGN A-075 Page 11 C. Existing and Proposed Floor Plans (1/17/2024) 0 z Qo`N" FIMTFL OR � a A-100 �r I o � zoo a z^ w0 gam¢ wZ 7i�77 XTM -�--- A-300 Page 12 Z< Z 2 d ---------- Wl 77 �R N -D A-200 F3 ccEi w R", Fr IC w L I S-D F-D A-400 Page 13 D. Existing and Proposed Ekevodioxm (l/17/2024) ---------------- ----------------- ---------------- L9 -------—-—- ------------Is" z - F3 Cl> Fr 5 w I 9.� Fr CC LU ------- ------- .,& ---------- ----------- ------ ----------- --------- ---------- -------- 'R-D IA-7001 11 A&I------------ ----------------- Le ------------ v,_,,-e`l ci zoo o<Cl) w FC LU2� FE ------------ ------- ­EVATUN V-S --D A-800, Pagel5 ,k .. r rlimam �� y _ _ 73 P annetl C'-- — rca Arlene y�y `e ` ,9. _ ..�� tires � -w+,t�. �` ' �, � Y,�✓g-.� ,r rwc �� � .' IF it, ell at j ot 4 ' - ,r;'.'�� j.•Y' ��Y';�;�` ?' -' � _ ter-� � - / :.. - ........... ...... ...... .... .. IL G LI S p. IX. CITY/AGENCY COMMENTS A. PLANNING Staff Comments: 1. The maximum number of allowable customers at the facility at one time at any given time must not exceed the maximum occupant load specified in the Fire Code. 2. Prior to building permit submittal,the Applicant shall obtain Certificate of Zoning Compliance (CZC) approval to establish the use and approval for the exterior modifications to the property. 3. The site and landscape plans submitted with the Certificate of Zoning Compliance application shall depict the following: a. Pave the entire driveway and parking area.Any unpaved areas need to be landscaped to prevent vehicles from expanding the approved parking area. b. The drive aisle onto the property shall be a minimum of twenty-six(26) feet in width. c. All internal pedestrian circulation shall be a minimum of five(5)feet in width. d. Install wheel restraints in front of the 5 parking stalls in accordance with UDC 11-3C-5.B(3). e. Include a bicycle rack and a detail of the bicycle rack with the CZC submittal. f. Coordinate with and provide documentation of approval from Republic Services on the size and location of your trash enclosure with the CZC submittal. 4. Direct lot access from N. Meridian Road is prohibited. B. IDAHO TRANSPORTATION DEPARTMENT(ITD) https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=330209&dbid=0&repo=MeridianCitX C. IDAHO DEPARTMENT OF ENVRONTMENTAL QUALITY(DEQ) https://weblink.meridiancioy.o.-glWebLinkIDocView.aspx?id=345724&dbid=0&repo—MeridianCiny D. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=33168 7&dbid=0&repo=MeridianCity X. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Commission finds the proposed zoning map amendment to rezone the property from the R-8 zoning district to the O-T zoning district is consistent with the Comprehensive Plan. 2. The map amendment complies with the regulations outlined for the proposed districts, specifically the purpose statement; Page 19 Commission finds the proposed zoning map amendment complies with the regulations outlined in the requested Old Town designation. 3. The map amendment shall not be materially detrimental to the public health, safety,and welfare; Commission finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Commission finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. Subject site is already annexed so staff finds this finding not applicable. Page 20 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Vanguard Village Subdivision (H- 2023-0074) by Adler Industrial, located at 1085 S. Ten Mile Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:--- AND DECISION& ORDER In the Matter of the Request for Modification to the Existing Development Agreement Associated with H-2021-0081 Vanguard Village,Recorded as Inst.#2022-049799,by Adler Industrial. Case No(s). H-2023-0072 For the City Council Hearing Date of: July 9,2024 (Findings on July 23,2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of July 9,2024, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of July 9, 2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of July 9,2024,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title I I Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of July 9,2024, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR VANGUARD VILLAGE MDA H-2023-0072 - I - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the development agreement is hereby approved as requested per the provisions in the Staff Report for the hearing date of July 9,2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-652 1(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of July 9,2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR VANGUARD VILLAGE MDA H-2023-0072 -2- By action of the City Council at its regular meeting held on the 23rd day of July 2024. COUNCIL PRESIDENT LUKE CAVENER VOTED COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER BRIAN WHITLOCK VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 7-23-2024 Attest: Chris Johnson 7-23-2024 City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: 7-23-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR VANGUARD VILLAGE MDA H-2023-0072 -3- EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT D A H O HEARING July 9,2024 Legend DATE: f I�Project Lflca iior TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: H-2023-0072 f Vanguard Village—MDA LOCATION: Generally located 1/4 mile south of W. Franklin Rd. and west of S. Ten Mile Rd., in the center of Section 15,T.3N. R.1 W. a I. PROJECT DESCRIPTION The Applicant has submitted an application for a modification to the existing Development Agreement associated with H-2021-0081,recorded as Inst. #2022-049799.See Section V below for more information. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 115.26 acres overall Existing Zoning R-15,M-E,C-C and H-E Future Land Use Designation Mixed Use—Commercial(MU-COM);Medium High- Density Residential(MHDR);Mixed Employment(ME); High Density Employment(HDE) Existing Land Use(s) Vacant/agricultural land Proposed Land Use(s) Multi-family residential,vertically integrated residential, light industry/warehouse,commercial/retail,research and development and other uses(overall). Physical Features(waterways, The Williams gas pipeline bisects this site hazards,flood plain,hillside) Neighborhood meeting date;#of 11/30/23 attendees: History(previous approvals) AZ-09-008 Meridian Crossing(Ord.#10-1467;DA Inst. #110115738);ROS#7623 (Inst.#106170019 2006);H- 2021-0081 [MDA,RZ,PP,CUP—DA Inst.#2022-049799 (replaced previous DA)] Pagel B. Project Area Maps Future Land Use Map Aerial Map (fLegend tilea High � � (fLog-end IPraject Locaiian . nsrty IPraeci Lacaan side i 4 Hig _ esidenfi I MU-Res w.Q,.�risi f i�l<ntial - _N; Medium ensityr Relsidenfi3l Zoning Map Planned Development Map Legend Le rl g T Legend 0 13 - ��Project Lacfliiar '�-i ��Project Lflcfliior K INR�15 1 G-N +_ city L.imitr R-1�S R- — Planned Paroels lM1 MI R' hill - .40 RUT l { n RR Note: The boundary of the site shown on the above maps is the entire property subject to the DA; the portion of the property that is the subject of this amended DA is only that at the southwest corner of the site in the M-E zoning district. A. Applicant: Will Goede,Adler Industrial—8665 W. Emerald St., Se. 200,Boise,ID 83704 B. Owners: Ten Mile West Commercial,LLC— 1144 S. Silverstone Way, Ste. 500,Meridian,ID 83642 Page 2 Endurance Holdings,LLC— 1977 E. Overland Rd.,Meridian,ID 83642 C. Representative: Same as Applicant III. NOTICING City Council Posting Date Notification published in newspaper 6/23/2024 Notification mailed to property owners within 300 feet 6/21/2024 Applicant posted public hearing notice on site 6/24/2024 Nextdoor posting 6/17/2024 IV.UNIFIED DEVELOPMENT CODE ANALYSIS UD A. Development Agreement Modification (MDA): The Applicant proposes an amendment to the existing Development Agreement(DA) associated with H-2021-0081,recorded as Inst. #2022-049799, as follows: (Staffs comments in italics) • New DA provision—"4.3:Notwithstanding anything in the UDC or this Agreement to the contrary,Warehouse,including distribution,and Flex Space uses shall not be permitted in that portion of the property zoned M-E and designated"Warehouse&Flex Space Use Not Allowed"as shown on the map and described in the associated legal description/exhibit map in Section VI.B of the First Amendment." The inclusion of this restriction on approximately 113 of the ME(Mixed-Employment) zoned area will ensure the property develops with a mix of employment uses as desired by the City with a limitation on flex and warehouse uses. • Modify DA provision#5.1 a, as follows: "Development of the subject property shall be generally consistent with the site plan,qualified open space exhibit, site amenity exhibit, pedestrian circulation plan,preliminary plat,phasing plan, landscape plan and conceptual building elevations s„b„ hied with the .,ppli.a4iers contained h in the Development Agreement.An updated phasing plan for the development is included in Section WA of the First Amendment and by this reference incorporated herein as if set forth in full." Development priorities have changed, along with property ownership, since the time of the initial approvals; the proposed change will allow development to proceed in an alternate order. • Update the phasing plan—see Section WA below for existing vs.proposed phasing plan. The existing phasing plan depicts the following: 1) Is`phase—the southern portion of the R-15 zoned property; 2)2nd phase—the ME zoned property; 3) 3.d phase—the northern portion of the R-15 zoned property; 4) 4th phase—the H-E zoned property; and 5) the C- C zoned property. The proposed plan depicts the following: 1) 1 S`phase—the M-E zoned property at the southwest corner of the property; 2)2nd phase—the C-C and H-E zoned property on the Page 3 eastern portion of the property; and 3) 3.d phase—the R-I S zoned property on the northern portion of the site. • Inclusion of alternative design and development guidelines for the distribution and light manufacturing area(i.e.warehouse/distribution and light industry/manufacturing uses) with the conceptual elevations shown in Section VI.C; and modification to the following DA provisions: o #5.1b: "All future development, site design and building design shall comply with the guidelines in the Ten Mile Interchange Specific Area Plan(TMISAP) and the standards in the Architectural Standards Manual(ASM),as applicable unless otherwise modified herein. The City Council approved alternatives to the design guidelines in the TMISAP consisting of lower roof pitches of 2:12 for the community clubhouse amenity buildings and 3:12 for the townhome garages to allow larger windows with lower sills at the second level; and front patios with railings that frame off the entrances that are covered by the above balconies instead of front stoops due to concerns pertaining to compliance with ADA requirements." o #5.1i: "Development in the M-E district shall be consistent with the development guidelines contained in the Ten Mile Interchange Specific Area Plan(TMISAP) for Mixed Employment(ME)designated areas except for the M-E zoned area where warehouse,including distribution, and light industry, including manufacturing,uses are proposed as shown on the map and described in the associated legal description/exhibit map included in Section VI.C. In that area, a minimum of 8%windows on the frontage and a single plane wall maximum distance of 150' without building modulation will be allowed as shown on the exhibits in Section VI.0 instead of 20%windows and a single plane wall maximum equal to the building height without building modulation shown as examples on the transect on pg. 3-50 in the TMISAP. Only the buildingfaces aces shown in red on the exhibit will be considered frontage." The TMISAP has elevated guidelines that apply to development within the TMISAP area. The Architectural Standards Manual(ASH)applies to all properties within the City, with established baseline minimum standards. These are in addition to the elevated guidelines in the Plan. The front/south side of the southernmost building will be highly visible from I-84,the front of the other buildings will be internal to the site and not as visible.Staff is unable to support requests for deviations from the guidelines in the Plan due to conflicts with the lesser ASH standards prior, apart from and prior to the design review process. Commercial ASM standards apply to M-E zoned areas, but the buildings are of an industrial style and may conflict with other citywide ASM standards as well.Action is needed from Council for such requests. If Council approves the proposed deviations to the design guidelines in the Plan, the Applicant will need to include a request for a design standard exception with each commercial standard in the ASM that is not met, with subsequent administrative Design Review applications.Any such related request will likely not comply with the design standards in the ASM. o #5.11: "Design elements shall be provided within the overall development as required in the Application of the Design Elements matrix on pg. 3-49 of the TMISAP, except as otherwise allowed herein." Page 4 This change allows for the above-noted exceptions if approved by City Council. • Modification to DA provision#5.1.m—"The sttbjeet^ pet4y shall be s„l.,aiyide,] " r*E) The Applicant may submit a-Design Review, Certificate of Zoning Compliance,and building permit application(s)to finalize building des . prior to recordation of the final plat(s)for the lot on which a building is located,however,the applicant will not receive the Certificate of Occupancy for any buildings prior to the recordation of the final plat for the lot on which the building is located." The proposed change will allow development to commence but will still require the plat to be recorded prior to occupancy. V. DECISION A. Staff: Staff recommends approval of the requested modifications to the DA, except for the deviations from the design guidelines in the TMISAP,which require Council approval. B. The Meridian City Council heard these items on July 9,2024. At the public hearing.the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearing a. In favor: Will Goede.Adler Industrial(Applicant) b. In opposition:None c. Commenting None d. Written testimony: None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. Discussion pertaining to the Applicant's request for alternative design and development guidelines. 4. City Council change(s)to Commission recommendation. a. City Council approved the Applicant's request for alternative design and development guidelines for the western portion of the M-E zoned area shown in the exhibits in Section VI.C. Page 5 VI. EXHIBITS A. Existing&Proposed Phasing Plan R-15 4 \ .� PROSE IiI � P1-4h8E 3 - vu�Cwu wnv —— i i M-E Page 6 u KiiY.l Y 4i Mkii tiM1i;t{ii i#WWWW i ii N µ++#H H M 1+4MN 14HH Wj s4. ' t It 1 t Coale pkif Oifir PLM ic> - I V. r F LOl CIWFNS*N3, SHEETCI.2 5TTEPL kN. SHEETCZA x ,f EMST1NG CONa.: SHEET GSA PHASE C **Ei*n+s*r#*sa�umay�r/ri#aiwm�irka����fui�ux�u:l/11'li�- Y+l+'t:.rµkb war 9LIft W. k('iltititl I"H{i#i 111111#111#11#Ii _ PN1r14#�ii##+{i++ii#/#/##i//1#1#+#is{iHii"ii{iLk###{"aim / a -- -. PHASE A LOT GIMENSPONS. SKEET C13 LOi DIMENSIONS: $HEET CIA RrF�RLAN. SHEET C211 SITEPLAM- SFIEEF C?� r ""STING CONK SHEET Cl C).22 E]GSTING GOND. SHEET PHASE B 71'E-- #MMF1eiiN.yc!u,,^ i�MM/yp [f[f I'MN#iiiM#i�N7l J129Y Page 7 B. Exhibit Depicting Warehouse &Flex Space Use Not Allowed Area and Legal Description/Exhibit Map of that Area Depiction of Warehouse&Flex Space Use Not Allowed Area .:.. P r 4,4 ti Q 1 I L 1, k yEa I IJEDIULIHIUa EASIIY KE5 M-NTIAL 7 •l 1 � f i 'II 1 , IFJ ' J_ v_,, LEI":�� - U i COMMUNITY BUSINESS WAREHOUSE •� �:A - &FLEX SPACE I% 01�— - Ip , USE NOT �� NFE ALLOWED _�-� 7•g7iEd EMPL^ % f.27A7•:� + s ► _='n 'llit .�I` :: �I .: 140 I ' _ - i �'ll.ilallQlia! i - HIGH DENSITY EiAADYLIENT (�,l• V LI.. ;'rt clr x2e.5GAC Now#_"- Cn 1.81 Page 8 ARDURRA EXIIIBTT"Cn Project No:240076 TO FIRST AMENDMENT Date:May 21,2024 Page 1of1 LEGAL DESCRIPTION OF WAREHOUSE & FLEX SPACE USE NOT ALLOWED AREA A parcel of land located in the NE1{4 of the SW1{4 and the NW114 of the 5E1}4 of Section 15, Township 3 North,Range 1 West, Boise Meridian,City of Meridian,Ada County, Idaho, more particularly described as follows: COMMENCING at the center one-quarter corner of Section 151 thence,along the north boundary of said NE1/4 of the S 1f4, A. 5.89014'48"117,291.84 feet to the POINT OF BEGINNING,thence leaving said north boundary, 1. 5,39°31'08"E.,748.08 feet to the beginning of a non-tangent curse;thence, 2. Southwesterly along said curve to the left having a radius of 1000.00 feet,an arc length of 185.66 feet,through a central angle of 10°38'16",of which the long chard bears 5.71°25'13" ,, 185.40 feet;thence,tangent from said curve, 3. 5.66Q06'05"W..231.67 feet to the beginning of a tangent curve;thence, 4. Southwesterly along said curve to the right having a radius of 750.00 feet,an arc length of 70.03 feet,through a central angle of 5°21'01",of which the long chard bears S.6846'35"W.,70.01 feet;thence,non-tangent from said curve, 5. N.89017'19"W.,299.81 feet;thence, 6. N.W`45'12"E.,755.20 feet;thence, 7. 5.89'14'48"E.,266.65 feet to the POINT OF BEGINNING. CONTAINING: 8.83 Ac. L o� q� 13765 or M 332 N_Brondmon-Woy I Nampa,ID8�687 I 208.d42.6300 WWWA rdurro.com Page 9 EXHIBIT SKETCH - WAREHOUSE AND FLEX SPACE w m LOCATED IN THE NE114 OF THE SVV14 AND THE NW114 OF THE SE114 OF SECTION 15, TOWNSHIP 3 NORTH, RANGE 1 WEST,BOISE MERIDIAN, CITY OF MERIDIAN,ADA COUNTY, IDAHO � 9 11 10 2624 16 10 FRANKLIN ROAD NOO*42'57'E 1328.65' N1116 0 o NOO'43`11`E 1328.61' POINT OF FE 16 15 C1N1l16 BEGINNING SB9'14'48'E 291.84' _Cl E1l16 SW14,36"E S8914'48'E Fi 1322.75' 764.29' N89'14'39"Yf 1321.43' ca S G 0 d, &83 AC T O co C4 _ W M] W F rN � O W rn a r7 2 Z 0] N � � Z I I re)LA CI E z a 13755 uj �N89'14!03"W"1324.16' BASIS OF BEARINGS CS1116 SE1f16 N89'14'03`W 1323.80'willb N89'13'31"w 1323.13' S1116 �} 2100PdVa4YM1f0UJSE FLEX.dnp oc / RDURR1 U' 1w 29Q' 400' 332 N.BROADMORE WAY rti NAMPA,IDAHO 83687 �J 268-442-SMO 1 WWWARDURRA_COM Page 10 C. Distribution&Light Manufacturing Area Design Guidelines&Legal Description/Exhibit Map of that Area EXHIBIT E - DISTRIBUTION & LIGHT MANUFACTURING AREA DESIGN GUIDELINES r DISTRIBUTION&LIGHT MANUFACTURING AREA a In the Distribution&Light Manufacturing Area,only the building faces shown in red will be considered frontage. These frontages witl meet the majority of the TMISAP frontage requirements, however a variance is requested for the following two requirements(ref TMISAP page 3-50): 7TMISAP REQUIREMENT PROPOSED(rererenm con-pt renderings) -20%windows -8%windows -Single plane wall max distance=building height -Single plane wall maxr distance=150' wX—%NA& 44— wax osinexvraru�s k- _ -_ I Page 11 EXHIBIT E - DISTRIBUTION & LIGHT MANUFACTURING AREA DESIGN GUIDELINES Inv 8%Windows on Frontage Single plane max wall distance=150' EXHIBIT E - DISTRIBUTION & LIGHT MANUFACTURING AREA DESIGN GUIDELINES Page 12 EXHIBIT DISTRIBUTION • LIGHT MANUFACTURING AREA DESIGN GUIDELINES s Page 13 //�/ ARDURRA Project No:240076 EXIIIBIT"F" Date:May 21,2024 TO FIRST AMENDMENT Page 1 of 1 LEGAL DESCRIPTION OF DISTRIBUTION AND LAND MANUFACTURING AREA A parcel of land located in the NE1/4 of the SW114 of Section 15,Township 3 North, Range 1 West, Boise Meridian,City of Meridian,Ada County,Idaho,more particularly described as follows: COMMENCING at the center west one-sixteenth corner of Section 15; thence,along the west boundary of said NE114of the SW1{4, A. 5,00440'02"K.231A5 feet to the POINTOF BEGINNING,thence leaving said boundary, 1. 5.89014'48"E.,763.91 feet,thence, 2. 5.40°45'12"K,959.44 feet;thence, 3. N.81°25'39"W.,352.27 feet;thence, 4. N.85"10'48"W., 150.33 feet;thence, 5. NA1°21'31'W,266L5 feet to the west boundary of said NElf4 of the SWI/4;thence,along said boundary, 6. N.00°39'32"E.,864.35 feet to the POINT OF BEGINNING. CONTAINING: 15.97 Ac. pl LA 4 0=Mp1 - 332N.Broodmorewgy I Nompor1a83687 I 208.d42.6300 I WWW.ordurro.com Page 14 EXHIBIT SKETCH - DISTRIBUTION & LIGHT MANUFACTURING U5 LOCATED IN THE NE114 OF THE SW14 OF SECTION 15, TOWNSHIP 3 NORTH, RANGE 1 WEST,BOISE MERIDIAN, CITY OF MERIDIAN,ADA COUNTY, IDA[10 2024 $ 10 16 1� FRANKLi1,F ROAD EN80'42'57"E 1328.65` o ❑ 104' 200' 4007 0 N00'43'11'E 1328.61' BASIS OF BEARINGS a 16 15 CW1}� 589'14'48-E 1322.78' C11 a 589'14'36"E 1322-75'FE — — 5 o o c+ ui POINT OF BEGINNING N 4 ti O �I _41 SfJ I LL Cl co � c 7 15_B7 AC t' a Cl La d '50 0;Y! //yyo-`iFAkYY'4 N raur nn r 2 � S1116 t SW 111 fi r,�ao�rwa��ue.� imrts .a: :> — N89'1 d'fl3"w 1324.1b' ARDURRA a 332 N.BROADMORE WAY - NAMPA.IDAHO 83687 208-412-6300 I WNWARDURRA_COM Page 15 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Graycliff Estates Subdivision No. 5 (MFP-2024-0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 07/09/2024 ORDER APPROVAL DATE: 07/23/2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) MODIFICATION TO INCREASE ) CASE NO. MFP-2024-0001 THE NUMBER OF BUILDING ) LOTS FROM 39 TO 40 ON 5.86 ) ORDER OF CONDITIONAL ACRES OF LAND IN THE R-8 ) APPROVAL OF FINAL PLAT ZONING DISTRICT FOR ) GRAYCLIFF ESTATES ) SUBDIVSION NO. 5. ) BY: KB HOMES ) APPLICANT ) This matter coming before the City Council on July 9, 2024 for final plat modification approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the previously approved final plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING GRAYCLIFF ESTATES SUBDIVISION NO. 5, LOCATED IN THE SE 1/4 OF SECTION 25, TOWNSHIP 3N, RANGE 1 W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2024, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Graycliff Estates Subdivision No. 5—MFP-2024-0001 Page 1 of 3 HANDWRITTEN DATE: 05/02/2024,by CLINTON W>HANSEN, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 9, 2024, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Sabrina Durtschi, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Graycliff Estates Subdivision No. 5—MFP-2024-0001 Page 2 of 3 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 23rd day of July , 2024. By: Robert E. Simison 7-23-2024 Mayor, City of Meridian Attest: Chris Johnson 7-23-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 7-23-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Graycliff Estates Subdivision No. 5—MFP-2024-0001 Page 3 of 3 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JULY 9, 2024 ORDER APPROVAL DATE: JULY 23, 2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 10 BUILDING ) CASE NO. FP-2024-0010 LOTS AND ONE (1) COMMON LOT ) ON 22.73-ACRES OF LAND IN THE ) ORDER OF CONDITIONAL C-G ZONING DISTRICT FOR TM ) APPROVAL OF FINAL PLAT CREEK NO. 7. ) BY: BRIGHTON DEVELOPMENT, ) INC. ) APPLICANT ) This matter coming before the City Council on July 9, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING TM CREEK SUBDIVISION NO. 7, LOCATED IN A PORTION OF THE EAST 1/2 OF THE NORTHWEST 1/4 AND THE WEST 1/2 OF THE NORTHEAST 1/4 OF SECTION 14, TOWNSHIP 3 NORTH, RANGE 1 WEST, B.M., CITY OF MERIDIAN, ADA COUNTY, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CREEK NO. 7 FP-2024-0010 Page 1 of 3 IDAHO, 2024, HANDWRITTEN DATE: 4/18/24, by AARON L. BALLARD, PLS, SHEET 1 OF 8," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated July 9, 2024, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CREEK NO. 7 FP-2024-0010 Page 2 of 3 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 23rd day of July , 2024. By: Robert E. Simison 7-23-2024 Mayor, City of Meridian Attest: Chris Johnson 7-23-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 7-23-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TM CREEK NO. 7 FP-2024-0010 Page 3 of 3 EXHIBIT A STAFF REPORTC�WE COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT DATE: 7/9/2024 RANKLIN RO TO: City Council FROM: Sonya Allen,Associate Planner 208-884-5533 kmart awing (Pneble�L� SUBJECT: FP-2024-0010 s aPP,g W ­TDR TM Creek No. 7 PROPERTY LOCATION: 153 S. Benchmark Way, in the northern ` '/2 of Section 14,T.3N.,R.1W. � � I I. PROJECT DESCRIPTION Final plat consisting of 10 building lots and one(1)common lot on 22.73-acres of land in the C-G zoning district for TM Creek No. 7. Note: The proposed final plat is actually the seventh phase of the TM Center Subdivision preliminary plat(H-2020-0074)and includes right-of-wayfor S. Benchmark Way and a common lot(i.e. Lot 1, Block 2) that was part of the TM Crossing Subdivision preliminary plat(PP-12-003). [Previous phases of the TM Center Subdivision preliminary plat: TM Creek No. 5 (I st phase FP-2021-0027); TM Crossing No. 5 (2nd phase FP-2021-0045); TM Frontline (3rd phase FP-2021-0047); and TM Center Sub. I (4`h phase FP-2022-0009); TM Center East No. I (5`h phase FP-2022-021); TM Center East No. 2 (6`h phase FP-2024-0008J IL APPLICANT INFORMATION A. Applicant Zach Meyers,Brighton Development, Inc.—2929 W.Navigator Dr., Ste.400,Meridian,ID 83642 B. Owner: DWT Investments, LLC—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the associated preliminary plat(TM Center H-2020-0074)as required by UDC 11-6B-3C.2. The proposed final Page 1 plat depicts seven(7) fewer buildable lots than shown on the approved preliminary plat,which is in substantial compliance with the approved preliminary plats as required by UDC 11-6B-3C. An east/west private street(i.e. W. Peak Cloud Ln.)was previously approved through this site (A- 2023-0036). Note:Development agreement provision#5.1(11) requires a central amenity to be provided within the overall development. The Applicant states they are making plans to satisfy this requirement in the development area west of Wayfinder, south of Cobalt and east of Innovation. In the near future, they intend to share the concept plan for the central amenity with Staff in accord with the conditions. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI1 of this report. V. EXHIBITS A. Preliminary Plat(dated: May 29,2020) TM CENTER SUBDIVISION PRELIMINARY PLAT VIONITY MAP:]"-L— A PARCEL OF LAND BEING A PORTION OF THE NORTHWEST 1/4 AND A PORTION OF THE w.FRArvrcL WEST 1/2 OF THE NORTHEAST 1/4 OF SECTION 14,TOWNSHIP 3 NORTH,RANGE 1 WEST, BOISE MERIDIAN,CITY OF MERIDIAN,ADA COUNTY,IDAHO,2020 s � Tmrn ,MrcErv,Ea:.o:ory d� �1111 © © Q 'C) Jwr�,... NOExoErvRAwN�s PRELIMINARY -E- ® © © C ® ® _ `R^V'n � •' SURVEY CONTROL NOTES O60 © cww.OMr �1 �aww w..wsoriv .a .OT I w TM CENTER SUBDIVISION MERIDIAN,IDAHO ' CWE0.5HEFT km gig arvPP10 Page 2 B. Final Plat(dated: 4/18/24) Plat Of BOOKPAGE TM Creek Subdivision No.7 ❑ y❑p JD] A pp.1ien or the E.a VZ et the Nonhw t V4 aed Ind she«Index Ftri sde:L=tW west Et2 ofth,Nortlleast]14❑f Section e4, ievnahlp3Morth,Ranger Wes[,B.M., d City Meridian,AdaCoanty,ldaho sNEEit-ar[xsiL suNl'rrexae RR] f TMia.ttoo]]mi x la caw .-[Sup 202a .n^Rn. SNCCr x CfrwL F—xRE fOViG h�wSn.Y.GP PFR �%W W hWUJY W SxEEt S-CE1uL PUY wP CPaf No.,�101Mae eLR q>sF xo.10,6-„aJSa LG ll &SIS OF 9IMAG 11 12 SXEEI R-E44MFHS RIYP 15 M -- - aNEEi S-E YtEirt wP u,o NaiEs W.Franklin WI. ea.ar[n[] E sNEEI e-EAYI£aa 13—Rxa NNE N�Q CWRE LN3LE3 II p-ed Safl3'12'E 157,9Q• Ilnp aroed $ SXEEI l-elYxNfllE VE[SarcRR Xe' I SHEET 6-CERnD[alCS N,a FPPRGd15 Y I v4Rrt S eEauxxc n$ O © 1] legentl �' S B FWxp µyYiNVSr G^!'.W x,JiEy __________-1 1 -_ O y 0 FQUNp w455 fJP,IS Nar[D-.�__ aLOCR3 Sfr 5/6-rSN xfaxp Mmm XLvSTiC W W.Peak Cd9ud__(f7Vata1 _`\ 19 ■ ws:E9•ka r]aY• xee•ze'19"wJ- -_ -- _ `� + • sn r�-xcx RCReR wm�RLastic ua kss.az' `� X ewaen-irs�zt3r ��dq - Q FOVno s/9-rKN FEAR NiM PkaSrlc fw^ a N]M"HE 2a5e"_VH£�NOlEO QI F-E `1, i J 3 ■ Eoxxo slN-Rta REHRN f.nx nnsnc ow 4, ` 19 � uw«Ev ksx+Rap7 !r _-p�,/�-YeW RE—wm Fn'.¢ncom[w TM Geek SY•�� xS5[ 5uhdlulibn No.fi I,�� C4CNMEx MIM.-NC MUND - 1 � Y N E g esisnxe Lm rn,YeFx LL sV90meY]x[puxN4tt uNE Z Cni uHE - wA'CSJn eaxNawn LILAC 81 _____ ERswE]n uc �; - WnpyxE d sgs•as'3a•E ..... a vecn.rwm Nvxm,wEw eeUN—uxe aces' l. �e"� a LLR.E arc te,2——1-1-m •b.Ten ME a Drain—•—-—. —- ��_ PS.SK'E.SEi WTE,S1 5QY'sx'73•w f.7Td101d� RCWN EI4EYEHE ME N 19 3o.os' --. � E9ne"A' unwptwa !1SSSS'�1S S1� acxp nl¢xENr ears InSr.W.xa¢s-oex/la Na9'30YOY Zene'R" —-' —. - 'N85'❑e'76'w—. .a91 Refere•,oes I 1.50' r++ Rr. Pu}D<fY C❑fE<SSEIQvf�3n na�mmB30��13i Of vUB Ar vy.�,^ `� ! ! Rx 9-/a�-t YE9p,q],yRp.S oN RpR X iss ours Rr w.Fa ' 1 ry ff vNi or n,cnEpe s,ecnsw.w ra 0.eca of iM C.Fek - SaI'S1'S3lY 26�]1-2M']5 R[ppRpS Dr RM CWNrc,yvrq. Sv6dlO Np.L g 13\ I! unpleWd RRSPe°1. .G�egV"w'rb i �n r 3BDfn ff REAT3 AT a Pie i FRctmlle •T R]NEs I -g•]R.RICOREG a�M Cdr,S'.]pSyO. ] / Survey Nanatire b I wxm n asmef rvrox T1 oxia tt].i o9 W Rirs.simni ry rCNW[NEAa3Y�RECTrEPf4 SERNx�eF�4p @Sl"rinl.LM q F RERR�CESp us][n wqd �T/! M.EOfA 4vf x i OwO+�fef 9Er/RESEr w4 oSa�w�rnra��4�of I h o kmllee'la'41'1Y Ni�1 Q'aTIY R33.37' f ♦.q�M�p��� ENGIN[E[IwG I Nle'03'SS'E a{•!�'� Im ct—Eme —e' DEVELOPER x.Rx eS Reed—m Na.z cflpER./a c3RYe.eEawx� � BRIGHTON CORPORATION e m wY ua reR ^mess MERVAM.ID Page 3 pladi ® BOOK_PAGE TM Creek Subdivision No.7 !mman zip f xx urHt.� O xer:.•re+. ..eapy �x.n wrle-- -- r. ______ _ _________ _______ z. I Y� f,onlune I o.laa��' Y ls�y e �m Wes• BRlGHT"H-Te« � fmr.ux ,r ON ac II -,-_ CORPORATION _anr�i_...«------------- I ------------ krn I _y— a� 51x mwlb Plat of BOOKPAGP- TM Creek Subdivision No.7 --- --- ---- Dx s -------- o© - ----- -- ---- ' -----� :° - - - ----------- ------ ---- of ., aE ---- ----------- Imp. s » P n<I 12459 km BRIGHTON CORPORATION Page 4 Pi bdi ®ROOK—PAGE— TM Creek Subdivision No.7 wp>•,.a - A � ------------ - --- ----- ----- - --- ---------------- /Li -------------- yhtlMsla -------- --------�---- - a�sL � 9 o.rrPzxY BRIGHTON CORPORATION u.. L Plat of BOOK PAGE_ ® TM Creek5ubdivisionNo.7 IM €B 41 NNEK rh Ion 12459 ` y.rg 7�4 BRIGHTON CORPORATION ,.._,,,V Page 5 C. Landscape Plan(dated: 6/7/2024) ' mwrem • _ Mr— _reW avm �_____—___Li � J •.a..^re...a...•A re.• i•wiw rax.wa wem•owm wiw i e f+ r ♦ \ ® � 3 awunrm xu rix urw o.nu nu.ureeanrau xaamm�a,m•n o.rere. R ----- s -------v-i - " `v'• - II ®.wvm•aTm ma «.. M- w - o .I o=�r M.�,,�.rp,•,�• ------------ ,�.•�., �_"----------- RAW w.�,...r•,.�„�oa,. lei STREET TREE C CDIATION511TREEf35 LL] —�--- )fir a •.�.�U,,., 9 � �`i,.. ._.^. TOTAL STREET TREES .re���..•...n.rwwi•io.• "0"RA r MITIGATION REQDIREM— mn.uesrs.[xo,[x f� �`1` q TOTALTREES — -�vuvsru.m mw — __________________��I� � _ /:i. n • .•u.wu n'c swn.umrvaunm°A°�`"�� REQU REDI�PRgND9ED ..c•.wwa•, ,mn •e a.�.nr x�.i..mw r� till LAN D PE SCA COVER O w ..... rea .relre.,..,,, •..,........•ti. - __ - Imo. r_I 5 .�.a. ea.ati..,.....,�>ur,m•m... G am .� I e ! i a miw vw,ex...w•wnw n ivw aw.nwa.as ------------ ----------------- ,I i �` I i xu.•..r.e ma•�n.,xm m.•eran I re•re e�i...®..a..:..®..ire " i m z�r°'"•mn'w'�i wei"n nE"awiwm"'""" - rwm,•.,rz x.n nruc ------- ------- -- - E S f 5 ___ _ M1 ar+rr rirrrrrrkrn ; ern�'�rrrr�rtar rr �R�MTw¢`-sEESM c -5 LANDSCAPE PLAN 0 Page 6 ----------s�si� E. J ---------- LANDSCAPE PLAN L3A Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(TM Center H-2020-0074,DA Inst. #2021-089157). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat, or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on 4/18/24 by Aaron L. Ballard, included in Exhibit B shall be revised as follows: a. Note#17: Include the recorded instrument number of the ACHD permanent easement. b. A cross-access/ingress-egress easement shall be granted via a note on the plat or a separate recorded agreement between all non-residential lots in accord with UDC 11- 3A-3A.2 and preliminary plat condition#2j. c. Include the recorded instrument number of the 14' wide City of Meridian pathway easement graphically depicted on the plat on Sheet 5. d. Include the recorded instrument number of the City of Meridian water and sewer easement graphically depicted on the plat on Sheet 4. e. Include the recorded instrument number of the City of Meridian water easement graphically depicted on the plat on Sheet 4. f. Include the number of the C-N 1/16 corner section 14 found aluminum cap per CP&F No. 202 - on Sheet 1. g. In the References notes on Sheet 1, include the book and page numbers of TM Center East Subdivision No. 2. 5. The landscape plan prepared by KM Engineering, dated 4/18/24 included in Exhibit C, shall be revised as follows: a. Depict a 10-foot wide multi-use pathway along the south side of the Ten Mile Creek within the easement for such with landscaping on either side of the pathway per the standards in UDC 11-3B-12C as set forth in development agreement provision #5.1.34. Pathway construction may be deferred from the final plat improvements but shall be completed prior to issuance of a certificate of occupancy for structures on adjoining Lots 22-24,Block 3. b. Depict landscaping within the street buffers along W. Franklin Rd.,W. Cobalt Dr. and S. Benchmark Way per the standards listed in UDC 11-313-7C.3a—all required landscape buffers along streets shall be planted with trees and shrubs,lawn or other vegetative groundcover. If an easement prohibits trees from being located within the street buffer,trees shall be depicted alongside the buffer outside of the easement. Page 8 6. A 14-foot wide public pedestrian easement shall be submitted to the Planning Division for the multi-use pathway along the south side of the Ten Mile Creek prior to signature on the final plat by the City Engineer. 7. The subject property shall be subdivided prior to issuance of any Certificates of Occupancy for the site per requirement of the Development Agreement. 8. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=350065&dbid=0&repo=Meridi anCity C. Department of Environmental Quality(DEQ) https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=352869&dbid=0&repo=Meridi anCity D. Kuna School District https://weblink.meridianciiy.ora/WebLink/DocView.aspx?id=350089&dbid=0&repo=Meridi anCity Page 9 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Service Order for Internet Services with Syringa Networks, LLC for the Not-To-Exceed monthly cost of$1,980.00 for a 36-month term C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts Meeting Date: 7/23/2024 Presenter: N/A- Consent Estimated Time: N/A Topic: Approval of Service Order for Internet Services with Syringa Networks, LLC for the Not-To-Exceed monthly cost of$1,980.00 for a 36-month term. Recommended Council Action: Approve the Service Agreement. Background: Procurement and the City's Legal Department has worked with Syringa on the final terms and conditions and approve. syri nga SERVICE ORDER ADMINISTRATIVE INFORMATION CONTRACT STATUS ORDER DETAIL [_]New MSA [__]MSA on File [X]Standard Terms Type:Change Reterm [x] Special Terms and Conditions Attached Existing Circuit ID for Change Order: CUSTOMER INFORMATION Customer Name: City of Meridian Order Contact: Dave Tiede Phone: +1 208-489-0496 Ext: E-mail: dtiede@meridiancity.org Tech/Design Contact: Eli Daniel Phone: +1 208-489-0494 Ext: E-mail: edaniel@meridiancity.org Billing Contact: Accounts payable Phone: +1 208-888-4433 Ext: E-mail: Billing Address: 33 E. BROADWAY AVE. MERIDIAN ID, 83642 Customer Requested Due Date: 5/31/2024 Note:Syringa Network's Point of Demarcation is the copper or fiber port handoff on Syringa Networks'premise equipment. FUSF: Due to direction from USAC,customers of Syringa Networks are required to identify the TOTAL PRICING AND CHARGES percentage of interstate traffic that rides each circuit purchased. The percentage of interstate usage,commonly known as PIU,shall be designated as either: Less than 10%or Greater than 10%. Current MonthlyRecurring Interstate telecommunications traffic includes, but is not limited to;broadband internet access, $1,980.00 wireless telephony, including cellular and personal communication services(PCS); paging and messaging services;dispatch services;mobile radio services;operator services;access to New Monthly Recurring $0.00 interexchange service;special access;wide area telecommunication services(WATS);subscriber toll-free services;900 services;message telephone services(MTS);telex;telegraph;video services; Total Monthly Recurring $1980.00 satellite services;and interconnected VOIP services and are subject to the FUSF Surcharge. Please review the services and percentages listed on the attached Addendum.By signing below Non-Recurring Charges $0.00 customer warrants that the FUSF PIU selected for each service is correct. Customer and Syringa Networks, LLC ("Syringa Networks")enter into this Service Order(this "Order")as of July_, 2024 (the "Effective Date") for those services more particularly described on the attached Addendum (the "Addendum") and pursuant to the Terms and Conditions incorporated herein and attached hereto as SCHEDULE 1 (the "Terms," and, together with this Order and the Addendum, the "Agreement").The desired installation date is subject to Syringa Networks' internal provisioning intervals,which are specific to service type and facility availability. The Order will not be considered complete until Customer has provided all required information as set forth in this Agreement,and the provisioning interval begins only after receipt of all required documentation. Customer is subject to a 30 day disconnect interval upon receipt of a disconnect order.The term of this Agreement commences on the Effective Date and, unless earlier terminated as provided in the Agreement, automatically renews on a month-to-month basis pursuant to the Terms unless one party provides the other with written notice of its intent not to renew it at least sixty(60)days prior to the end of the initial term or at least thirty(30)days prior to the end of any renewal term. Each party represents and warrants that the individual signing this Agreement below has full and complete authority to bind it. SYRINGA NETWORKS, LLC CITY OF MERIDIAN Signature: Signature: Printed Name: Printed Name: Robert E. SIn1ISOn Title: Title: Mayor, City of Meridian 7-23-2024 Date: Date: 1 of 2 Account Executive:Noah Gibby on 7/1/2024 Customer Initials syringa Addendum to Service Order CARRIER CUSTOMERS ONLY SYRINGA NETWORKS USE ONLY CIC/OCN Code: Related Order(s): L]FOC Requested []DLR Requested [_]LOA Requested Form Completed By: Noah Gibby PROVIDEREMARKS:PLEASE ORDERED Reterm/Upgrade-Internet Circuits SERVICES ORDERED NETWORKS Service Description 0 Upgrade FROM:1 Gbps to 2Gbps 36 3795 S DEVELOPMENT 33 E BROADWAY AVE <10°% $0.00 $1,600.00 $0.00 DIA/26 IPv4 Public IP Block- AVE BOISE,ID,83705 MERIDIAN,ID,83642 Meridian,ID(33 E BROADWAY 43.56816,-116.2105 43.60962, -116.393 AVE) Upgrade FROM: 100mbps to 36 3795 S DEVELOPMENT 1401 E WATERTOWER ST <10% $0.00 $380.00 $0.00 250Mbps DIA/29/30 IPv4 Public AVE BOISE,ID,83705 MERIDIAN,ID,83642 IP Blocks-Meridian,ID(1401 E 43.56816,-116.2105 43.60015,-116.3766 WATERTOWER ST) Totals: $0.00 $1,980.00 $0.00 2 of 2 Account Executive:Noah Gibby on 7/1/2024 Customer Initials SCHEDULE 1 STANDARD TERMS AND CONDITIONS The following STANDARD TERMS AND CONDITIONS ("Terms") are the terms and conditions under which Syringa Networks, LLC ("Syringa Networks") agrees to sell its services ("Services") to a customer ("Customer") of such Services where such Customer has not entered into a Master Services Agreement with Syringa Networks. THE FOLLOWING IS A LEGALLY BINDING AGREEMENT BETWEEN CUSTOMER AND SYRINGA NETWORKS WITH RESPECT TO SERVICES. EACH CUSTOMER EXPRESSLY REPRESENTS AND WARRANTS THAT (i) THE CUSTOMER HAS READ, UNDERSTOOD, ACCEPTED AND AGREED TO EACH AND EVERY ONE OF THE TERMS SET FORTH BELOW; (ii) IS AT LEAST 18 YEARS OF AGE; (iii) HAS THE POWER AND AUTHORITY TO ENTER INTO THE TERMS. The Terms will become binding upon Syringa Networks for any Service Order only when the Services are delivered to Customer. The Terms shall be immediately binding upon Customer upon its placement of any Service Order, regardless of how such Service Order is placed. Any deviations from these Terms are not valid unless expressly confirmed in a signed writing by Syringa Networks. The parties reject any and all terms and conditions that are supplemental to these Terms unless expressly approved in a signed writing by Syringa Networks. No course of prior dealing, business practices (whether existing, past or future) of Syringa Networks with respect to sales of Services through online, offline or other channels or means, or industry practices, will modify, supplement or explain the Terms used herein. The Terms also incorporate the terms and conditions of Syringa Network's Acceptable Use Policy (available at: http://www.syringanetworks.net/resources/acceptable_use_policy/) as if fully set forth herein. The terms and conditions of Syringa Network's Acceptable Use Policy are subject to change with notice to Customer by publication to Syringa Network's website as identified above; Customer is responsible for monitoring the identified website for changes. ARTICLE 1 - DEFINITIONS 1. Meaning. Words shall have their normal or common meanings, except as otherwise defined in this Agreement: (a) Affiliate: An entity that controls, is controlled by, or is under common control with, either Syringa Networks or Customer. "Control" is the ability to affect, directly or indirectly, the policies, management and operations of an entity through ownership of voting securities, by contract, or otherwise. (b) Agreement: These Terms, including incorporated Addenda, Exhibits, Schedules, Appendices and other documents, as well as any amendments made by the Parties. (c) Circuit. A telecommunications facility connecting two or more Customer locations. (d) Effective Date: The date on which these Standard Terms and Conditions become legally binding on the Parties, identified as the date on which Customer signs the Exhibit A Service Order. (e) Exhibit: A document(including appended Schedules or other attachments) that is appended to and made part of this Agreement and pertains to a particular product, including without limitation any and all Exhibit A Service Orders. (f) Governmental Charges: Charges, both retroactive and prospective, that Syringa Networks is required or permitted to collect from Customer in connection with the furnishing of Service by Syringa Networks. The charges result from the application, enforcement or interpretation of existing, new or revised laws or regulations, actions taken by federal, state, local or foreign regulatory authorities, or judicial acts or decisions (collectively, "Governmental Activity") that directly or indirectly impose costs on Syringa Networks. Governmental Charges include, but are not limited to, those arising out of local, state, federal, foreign and third-party actions, programs or requirements relating to Universal Service, number portability, TRS, E911, access, reciprocal compensation and franchising. (g) Network: The telecommunications network of one of the Parties, as applicable. (h) On-Net Service: Service where all locations at which Service is provided are served directly by Syringa Networks' Network, allowing the entire Service to be furnished by Syringa Networks. (i) Point of Presence (POP): A specific location within a Local Access Transport Area (LATA) where Service originates or terminates. Q) Point of Termination: A location at which Syringa Networks' Service responsibilities end and Customer's responsibilities begin. A Point of Termination may be the demarc where Syringa Networks and Customer interconnect at Customer Premises, a local exchange carrier's central office, or a long-distance carrier's POP identified on Exhibit A. (k) Premises: A physical address at which Service is provided and identified as a Point of Termination or Service location in a Service Order. (1) Customer: The person, firm, corporation or other entity that orders Service and is responsible for the payment of all charges for Service, as well as compliance with applicable requirements set forth in this Agreement. (m) Service: Syringa Networks-provided telecommunications or related service described in an Exhibit, a Schedule or a Service Order. Service may include entrance cables or drop wires terminating in a Syringa Networks distribution panel (DSX) situated on Customer Premises. (n) Service Order or Exhibit A: A Service request set forth on an "Exhibit A" form that specifies the type and quantity of Service desired, Premises addresses, Points of Termination, protocols, requested Start of Service Date, and other information needed to provision Service. (o) Service Request Date: The Service availability date requested by Customer in a Service Order. (p) Start of Service Date: The date Service is first available for use by Customer, which date may be an accepted Service Request Date or the date Syringa Networks notifies Customer of Service availability. Syringa will commence billing Customer for the Service(s) ordered as of the Start of Service Date for the Term indicated in the Service Order ("Exhibit A"). (q) Taxes: Amounts Syringa Networks is required or permitted by federal, state, local or foreign taxing authorities to collect from Customer in connection with the furnishing of Service. Taxes include, but are not limited to, personal property taxes on property used to provide Service and sales, use, receipts, telecommunications, excise, utility, or other similar transaction-based taxes, however designated, imposed directly on the Service or upon Syringa Networks as a result of its provision of Service. "Taxes" does not include any tax based on Syringa Networks' net income, net worth, capital structure or payroll. ARTICLE 2 - SERVICE; OBLIGATIONS/LIMITATIONS 1. Service. Syringa Networks will provide, and Customer will receive, the Service or Services as set forth in an Exhibit A and such subsequent Exhibit A as the Parties may mutually agree. Syringa Networks shall not be required to provide any Service for which it has not received a signed Exhibit A and signed billing information schedule from Customer. Syringa Networks will be deemed to have accepted such Exhibit A at such time as Syringa Networks signs the Exhibit A. Notwithstanding the foregoing, any Exhibit A not signed by Syringa Networks will be deemed valid and binding upon the Parties upon commencement and acceptance of the Services ordered pursuant to such Exhibit A. 2. Availability of Facilities. (a) Service is offered and furnished subject to the availability of all necessary facilities, including those acquired by Syringa Networks from or through third parties. Service where one or more of the locations at which Service is provided is not served directly by Syringa Networks' Network, may require that a portion of Service be furnished by a third-party service provider. When Syringa Networks provides a portion of Service furnished by a third-party, the terms, conditions and pricing is done on an individual case basis ("ICB") and will be subject to the requirements of the underlying service provider for that part of the Service it provides. Syringa Networks may limit or allocate Service, if necessary, due to facilities availability, taking into account Syringa Networks' then-current and projected capacity and the reasonable expectations of its existing and future customers. (b) Except as expressly provided otherwise in an Exhibit or Service Order, Syringa Networks, following the provision of reasonable notice to Customer, may: (1) alter the methods, processes or suppliers by or through which it provides Service; (2) discontinue furnishing a feature or supporting an application associated with Service; (3) change the facilities used to provide Service; or(4) substitute comparable Service for that being furnished to Customer. (c) Except as expressly provided otherwise in an Exhibit or Service Order, the facilities used to provide Service will be of Syringa Networks' exclusive choosing. In no event will title to those facilities vest in Customer or any other individual or entity. 3. Equipment and Access to Premises. (a) Syringa Networks will own and control all Syringa Networks equipment necessary to provide the Service, which will remain Syringa Networks' personal property regardless of where located or attached ("Syringa Networks Equipment"). Syringa Networks may upgrade, replace or remove Syringa Networks Equipment, regardless of where located, so long as the Services continue in effect as set forth herein. Customer may not alter, move or disconnect Syringa Networks Equipment and is responsible for any damage to, or loss of, Syringa Networks Equipment caused by Customer's breach of this provision or as the result of Customer's negligence or willful misconduct. Syringa Networks has no obligation to install, maintain or repair any equipment owned or provided by Customer, unless otherwise agreed to in a writing executed by the Parties. If Customer's equipment is incompatible with the Service, Customer is responsible for any special interface equipment or facilities necessary to achieve compatibility. Syringa Networks shall not be liable for any failure to provide or maintain any Service if such failure is the result of a lack of access rights as required hereunder. (b) Syringa Networks may require access to Customer's premises to provision, install, inspect, maintain and repair the Services and the Syringa Networks Equipment. Customer must provide Syringa Networks with a contact and/or help desk number that can be reached at all times. Customer must also provide reasonable access rights and/or rights of way from third parties, space, power and environmental conditioning as may be required for installation and maintenance of the Syringa Networks Equipment at Customer's premises. (c) If Customer intends to connect the Services to facilities that it does not own, it must provide Syringa Networks with and maintain (for the Service Term) a current letter of authorization and carrier facility assignment, as applicable. (d) If Customer requests that Syringa Networks perform work associated with Customer's side of the Point of Demarcation, such as demarcation extensions, preparation of Customer's premises, testing of Customer's equipment or facilities, inside wiring and/or maintenance work on Customer's equipment, facilities or wiring, and Syringa Networks agrees to perform such work, Customer shall be responsible for paying Syringa Networks a time and materials charge associated with performance of the work. 4. Delays; Non-performance. Syringa Networks will not be liable to Customer or others with respect to any: (a) delay in meeting a Service Request Date; or (b) inability to provide Service after the Start of Service Date, except to the extent set forth in this Agreement. 5. Customer Information. Customer must provide all information necessary to provision Service, and/or such other information reasonably requested by Syringa Networks relating, among other things, to Customer's application or use of Service. ARTICLE 3 - BILLING; PAYMENT; FINANCIAL STANDING 1. Billing. Monthly recurring charges are billed in advance; usage charges are billed in arrears; and non-recurring charges may be billed in advance or in arrears, as agreed in any Service Order. If Service is made available on a day other than the first day of a monthly billing period, or if Service is discontinued on a day other than the last day of a monthly billing period, monthly recurring charges will be prorated for the monthly billing period. 2. Customer Payment Obligation. Except as provided in Section 3.5 with respect to disputed amounts or as set forth on any Exhibit, Customer must pay all invoiced charges for Service without deduction or setoff within thirty (30) days of the date of an invoice ("Payment Period"). Unless otherwise permitted by Syringa Networks, payment must be made by check or wire transfer in accordance with instructions provided by Syringa Networks. If payment is made by check any restrictive endorsements or statements placed on checks will not be binding on Syringa Networks. 3. Late Payments. (a) Customer may be required to reimburse Syringa Networks for all reasonable costs incurred in connection with collection activities, including attorneys' fees and court costs. (b) Default Payments. In addition to the default interest set forth above, if Customer defaults in the payment of any sum due hereunder, Customer shall pay to Syringa Networks a late charge equal to five percent (5%) of the overdue amount. The parties hereby agree that such late charge represents a fair and reasonable estimate of the costs Syringa Networks will incur by reason of late payment of Customer. Acceptance of such late charge by Syringa Networks shall in no event constitute a waiver of Customer's default with respect to such overdue amount, nor prevent Syringa Networks from exercising any of the other rights and remedies granted hereunder. (c) Order of Application of Payments. All payments hereunder shall be applied first to fees, charges, including late charges, attorney's fees and costs, if any, then to interest and then to principal (with the oldest outstanding principal amounts being the first to be paid). 4. Customer Financial Standing. Upon a good faith determination by Syringa Networks that a change has occurred in Customer's financial condition, Syringa Networks may request information from a reporting agency to enable Syringa Networks to assess Customer's credit history and current credit standing. Customer hereby consents to all such inquiries. Based on the information acquired, Syringa Networks may change its billing arrangement with Customer including, without limitation, requiring weekly payments or a deposit of up to two (2) times Customer's aggregate monthly invoicing for the most recently invoiced monthly billing period. 5. Bill Disputes. To dispute an invoice, Customer must notify Syringa Networks by submitting its dispute as provided in Section 15.1, which dispute must include billing information, Circuit number(s), and any opened trouble ticket number(s), along with a full explanation of the basis of the disputed charges. Except as provided in an Exhibit, Customer, in good faith, may withhold the disputed amount but, nevertheless, must pay the undisputed remainder of the invoice within the Payment Period. No charge may be disputed more than sixty(60)days after the date of the invoice on which a charge appears. Any Customer payment of a charge timely disputed and in the manner required will not deprive Customer of its right to dispute the charge. Syringa Networks will investigate Customer's claim with a view toward resolving the dispute within thirty(30)days of Syringa Networks' receipt of Customer's notice. Following an investigation in which Customer co- operates with Syringa Networks, Syringa Networks may in good faith reject Customer's claim, in whole or in part, and will advise Customer of the reason for its action. If the dispute is not resolved to Customer's satisfaction, the Parties may further address the dispute pursuant to Article 13. 6. Bill Dispute Consequences. If a disputed amount withheld by Customer is determined to have been a legitimate charge, interest at the Default Rate of Interest may be charged, at Syringa's discretion, on the amount not paid within the original Payment Period, and Customer must pay the total amount due and owing within five (5) business days of its receipt of notice of the determination from Syringa Networks. 7. Pricing Changes. Through no less than forty-five (45) days prior written notice to Customer delivered at any time after the initial Service Term for the respective Services as identified on Exhibit A, Syringa Networks is entitled to change its pricing for such Services (including, without limitation, amounts for both monthly recurring and/or non- recurring charges). ARTICLE 4 -TAXES AND GOVERNMENTAL CHARGES 1. Applicability. Unless otherwise expressly set forth on Exhibit A, the monthly recurring fees do not include any Government Charges and/or Taxes that may be imposed by any Governmental Activity in relation to the Service. Customer is responsible for payment of any Government Charges and/or Taxes except those based on Syringa Networks' net income, personal and real property, and assets. 2. Payment and Other Obligations. Customer must pay existing and future Taxes and Governmental Charges and comply with new or revised terms and conditions imposed by Syringa Networks as a result of Governmental Activity. Syringa Networks will provide thirty (30) days' notice to Customer of any new or revised terms and conditions resulting from Governmental Activity and such new or revised terms shall be effective immediately. If Syringa Networks decides to impose new or revised terms and conditions neither mandated by nor consistent with a Governmental Activity, Syringa Networks will furnish Customer with at least thirty (30) days notice of the new or revised charge or terms and conditions, and Customer may discontinue the affected Service, without any termination or other payment obligation (except for any charges owed for Service up to the time of termination), by furnishing Syringa Networks written notice of its intent to discontinue the Service no later than thirty (30) days after receipt of Syringa Networks' notice of the new or revised charges, terms or conditions. 3. Exemption Certificate. If Customer believes itself to be exempt from any Taxes or Governmental Charges, it may provide Syringa Networks with a certificate demonstrating its eligibility for exemption. If the certificate is accepted, Syringa Networks will cease imposing the applicable Taxes or Governmental Charges and, if such charges previously had been imposed and collected, Syringa Networks will credit Customer in an amount equal to the charges paid by Customer during the ninety (90) day period immediately preceding the delivery of the accepted certificate, unless otherwise required by law or regulation. 4. Survival. Customer's obligation to pay Taxes and Governmental Charges under this Article 4 will survive the expiration or early termination of this Agreement. ARTICLE 5 -TERM AND TERMINATION 1. Term. The term of this Agreement will commence on its Effective Date and remain in effect until the expiration of the latest Service Term for any Service(s) appearing on any Addendum to Exhibit A (Service Order) and incorporated under these Terms (as appearing at http://www.syringanetworks.net/support/terms and conditions/). Thereafter, the Service Term will automatically renew on a month-to-month basis unless one Party provides the other with written notice of its intent not to renew it at least sixty (60) days prior to the end of the initial service term or at least thirty (30) days prior to the end of any renewal term. 2. Termination and Discontinuation of Service. (a) Procedure. If Customer terminates this Agreement(other than as provided in Section 15.1) or discontinues a Service for any reason, Customer must provide Syringa Networks with written notice in accordance with Article 15. Termination of this Agreement or any Service requires thirty (30) days prior written notice. For discontinuation of Service, the notice must identify the affected Service(s) (e.g., the Circuit ID and its Primary and Secondary locations) and provide the requested termination date for discontinuation, which may not be less than thirty (30) days from the date Customer's notice is received by Syringa Networks. A purported termination or discontinuation employing any other form of communication, or which fails to include essential information, will be ineffective, and Customer will remain fully obligated to Syringa Networks. (b) Early Termination or Discontinuation. Unless otherwise agreed by the Parties in writing, if Customer terminates any Service ordered under this Agreement after the Start of Service Date but prior to the expiration of the Service Term set forth in any Service Order or Exhibit A, or for any early termination of Service due to an event of default by Customer for which Syringa has a right of termination of any Service prior to the expiration of the Service Term, Customer will be liable to Syringa for the Early Termination Liability as follows: (i) All unpaid amounts for Service provided through the date of termination, including all monthly recurring charges and non-recurring charges, interest, late fees and charges, and attorney's fees and costs of collection; and (ii) One hundred percent (100%) of the remaining monthly recurring charges that would have been incurred for Service for all remaining months of the Service Term, plus interest, late fees and charges, and attorney's fees and costs of collection, if applicable. (c) Termination Before Start of Service. If Customer terminates any Service ordered under this Agreement after the Effective Date indicated on any Service Order or Exhibit A, but before the Start of Service Date, Customer is responsible for any and all of Syringa Network's past, present, and future expenses associated with establishing Service to Customer. ARTICLE 6— RESERVED ARTICLE 7 -WARRANTIES 1. The Parties. Each Party represents and warrants it is, and will remain, duly organized, validly existing, and in good standing under the laws of the place of its origin and possesses all the authority necessary to enter into and perform its obligations under this Agreement. 2. Syringa Networks. Syringa Networks represents and warrants that: (a) its On-Net Service is designed, installed, provided, and maintained in compliance with applicable legal requirements; and (b) it possesses, and will maintain, all licenses, approvals, registrations and certifications required by regulators or other third parties to furnish its Services to Customer. 3. Customer. Customer represents and warrants that: (a) all Customer traffic handled by Syringa Networks is compliant with applicable legal requirements and those established in the Terms; and (b) it possesses, and will maintain, all licenses, approvals, registrations and certifications required by regulators or other third parties to furnish its services. 4. Exclusion of Other Warranties. THE WARRANTIES SET FORTH IN SECTION 7.1 THROUGH SECTION 7.3 ARE IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, STATUTORY, EXPRESS OR IMPLIED, INCLUDING, WITHOUT LIMITATION, THE WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE OR USE, NON- INTERFERENCE, AND NON- INFRINGEMENT. ARTICLE 8 — DEFAULT AND REMEDIES 1. Default Events. A Party is in default under this Agreement if any of the following occurs (each an "Event of Default"): (a) a Party becomes insolvent, liquidates, is adjudicated as bankrupt, makes an assignment for the benefit of creditors, invokes any provision of law for the relief of debtors or initiates any proceeding seeking protection from its creditors; or (b) a Party violates any legal requirement relating to the provision or receipt of Service, and the violation is not remedied within thirty(30) days of receipt of written notice of the violation; (c) except as may otherwise be provided in an Exhibit, a Party fails to perform a material obligation under this Agreement (other than the payment of money), and the failure is not remedied within thirty (30) days of receipt of written notice of the failure. A failure of Service is not a default entitling Customer to terminate the affected Service or this Agreement; or (d) Customer fails to pay any amounts due hereunder, and the failure is not remedied within ten (10) days of written notice of the failure; provided, however, Syringa Networks shall not be required to provide such notice more than two times in any twelve- month period and such failure to pay when due thereafter shall be deemed an Event of Default without notice. 2. Default Remedies. Upon any Event of Default hereunder, the non-defaulting Party shall have the following remedies, to be exercised at its option, in addition to other remedies at law or in equity: (a) Termination for Non-Monetary Breach. In addition to remedies available at law or in equity, the non-defaulting Party may terminate this Agreement (including its Exhibits and Service Orders, both implemented and pending), in whole or in part, for any Event of Default other than the failure to pay any sums due hereunder. (b) Remedies for Failure to Pay. Upon any Event of Default arising from the failure to pay any sums due hereunder, Syringa Networks may, at its option, do one or more of the following: (a) refuse to accept additional Service Orders; (b) without further notice, suspend and/or disconnect Service furnished under this Agreement or any Service Order until Customer has paid all past due amounts owed, with interest and late charges as set forth in these Terms; (c) offset unpaid balances with amounts Syringa Networks may owe Customer under any other agreement between the Parties; or (d) terminate any and all Services furnished under this Agreement or any Service Order. Following any suspension or disconnection of Service for non- payment, Service will not be restored until Customer pays in full all charges then due, including any late fees, interest, collection costs, and the costs incurred by Syringa Networks in restoring Service. If Customer fails to make full payment of the charges due within thirty (30) days of such suspension or disconnection, Service will be terminated effective as of the date of suspension. (d) Early Termination Liability. A payment default or other default by Customer resulting in termination of this Agreement or any Service ordered pursuant to this Agreement will entitle Syringa Networks to collect from Customer applicable Early Termination Liability as set forth in Section 5.2. ARTICLE 9 — CONFIDENTIAL INFORMATION 1. Confidential Information. Each Party must protect the other's confidential information with the same degree of care used to protect its own confidential information, but in no event may less than a reasonable standard of care be used by either Party in connection with the preservation of the other Party's confidential information. Confidential information shall be used by the recipient only for the purposes of performance under these Terms, any Service Order, and the Schedules comprising this Agreement. 2. Non-Disclosure. Neither Party shall disclose, publish, release, transfer or otherwise make available confidential information of, or obtained from, the other in any form to, or for the use or benefit of, any person or entity without the disclosing Party's consent. The Parties shall, however, be permitted to disclose relevant aspects of the other's confidential information to their officers, directors, employees, auditors, attorneys and representatives, to the extent that such disclosure is not restricted under these Terms, any Service Order, or the Schedules comprising this Agreement and only to the extent that such disclosure is reasonably necessary for the performance of its duties and obligations under these Terms and the Schedules; provided, however, that the recipient shall be responsible for ensuring that such officers, directors, employees, auditors, attorneys and representatives abide by the provisions of this Article 9. 3. Permitted Disclosures. Notwithstanding the foregoing: (a) To the extent it is required to disclose such information in the context of any administrative or judicial proceeding, recipient may do so to the minimal extent required to comply with such required disclosure, provided that, to the extent permitted by applicable law, prior written notice of such disclosure and an opportunity to oppose or limit disclosure is given to disclosing Party, and such disclosed information shall continue to be safeguarded as confidential unless and until it falls under an exception set forth in Section 9.3(b) below; and (b) Recipient shall have no obligation under these Terms with respect to any confidential information disclosed to it that (i) recipient can demonstrate was already known to it at the time of its receipt hereunder; (ii) is or becomes generally available to the public other than by means of recipient's breach of its obligations under these Terms; (iii) is independently obtained from a third party whose disclosure violates no duty of confidentiality; or (iv) is independently developed by or on behalf of recipient without use of or reliance on any confidential information furnished to it under these Terms. ARTICLE 10 - INDEMNIFICATION 1. Syringa Networks' Indemnification of Customer. Syringa Networks will defend and indemnify Customer, its employees, directors, officers, and agents, from and against any suit, proceeding, or other claim brought by any person or entity (not a party to or an Affiliate of a party to this Agreement) that is caused by, arises from, or relates to: (a) damage to real or tangible personal property or personal injuries (including death) arising out of the gross negligence or willful act or omission of Syringa Networks in the provision of Service; or (b) Syringa Networks' violation of any of its representations and warranties under this Agreement. 2. Customer's Indemnification of Syringa Networks. To the extent allowed by law, Customer will defend and indemnify Syringa Networks, its employees, directors, officers and agents, from and against any suit, proceeding, or other claim brought by any person or entity (not a party to or an Affiliate of a party to this Agreement)that is caused by, arises from, or relates to: (a) damage to real or tangible personal property, personal injuries (including death) arising out of the gross negligence or willful act or omission of Customer in the use of the Service; (b) representations regarding the nature of Customer's traffic; (c) any use or resale of Service by Customer or others; or (d) Customer's violation of any of its representations and warranties under this Agreement. 3. Intellectual Property. If Service, by itself as provided by Syringa Networks, becomes, or if Syringa Networks reasonably believes it may become, the subject of a suit, proceeding or other claim by any person or entity (not a party to or an Affiliate of a party to this Agreement) that the Service directly infringes U.S. patent, trademark or copyright rights of such person or entity, Syringa Networks at its own expense and option will: (a) procure the right to continue to provide Service; (b) modify or replace Service with a different one having substantially similar functionality; or (c) discontinue the Service and, as appropriate, refund to Customer a pro- rata portion of charges paid by Customer through the date of Service discontinuance. 4. Procedure. If a claim is made against Syringa Networks or Customer, the Party in receipt of the claim will notify the other Party in writing no later than sixty (60) days after learning of a potential claim and will provide assistance and information as reasonably necessary. 5. Limitation. Sections 10.1 and 10.3 set forth the entire liability of Syringa Networks, and Customer's sole and exclusive remedies, with respect to any claim subject to indemnification under this Agreement. 6. Survival. These indemnification obligations will survive termination of this Agreement. ARTICLE 11 - LIMITATION OF LIABILITY 1. Consequential Damages. Neither Party is liable to the other for any indirect, consequential, special, incidental, reliance, or punitive damages of any kind or nature whatsoever including, without limitation, any lost profits, lost revenues, lost savings or any other business loss including goodwill, loss of use of property, loss of data, cost of substitute performance equipment or services, downtime costs, and claims for damages or harm to business regardless of foreseeability or whether damages are caused by the negligence, willful misconduct, or wrongful act arising from or related to these Terms. A Party's out-of-pocket costs for damages of the kinds specified in the preceding sentence that are recovered by a third party are indirect damages to such Party, and each Party releases the other Party and its Affiliates, as well as their respective officers, directors, managers, employees, and agents, from damages from such claim(s), except to the extent they constitute claims for which indemnification is due under Sections 10.1 and 10.2. 2. Liability Limits. SYRINGA NETWORKS' ENTIRE LIABILITY, AND CUSTOMER'S SOLE AND EXCLUSIVE REMEDY FOR CLAIMS ARISING UNDER OR IN ANY WAY RELATED TO THIS AGREEMENT IS LIMITED TO THE LESSER OF THE DIRECT DAMAGES ALLEGED AND PROVED BY CUSTOMER OR THE TOTAL AMOUNT PAID BY CUSTOMER FOR SERVICE DURING THE THREE (3) MONTHLY BILLING PERIODS IMMEDIATELY PRECEDING A CLAIM. The foregoing limitations apply to all causes of action and claims irrespective of their nature, including breach of contract, breach of warranty, strict liability, negligence, misrepresentation, or any other tort. ARTICLE 12 - FORCE MAJEURE With the exception of payment of fees and charges due under this Agreement and except as otherwise expressly provided in this Agreement, neither Party shall be liable to the other Party under this Agreement for any delay or failure of performance resulting from any cause beyond such Party's reasonable control and without its fault or negligence, including without limitation, unusually severe weather conditions; earthquakes; floods; nuclear accidents; acts of God; epidemics; war, terrorist acts, riots, insurrections and civil disturbances; government regulations; acts of civil or military authorities or the public enemy; and fuel or energy shortages (collectively "Force Majeure"). The Parties agree that no labor dispute concerning the personnel and subcontractors of either Party will be considered a Force Majeure event. ARTICLE 13 - DISPUTE RESOLUTION The undersigned Parties acknowledge and understand that they are transacting business in the state of Idaho and that this Agreement was negotiated, accepted and shall be performed in Idaho. 1. Applicable Law and Venue. This Agreement will be governed by the laws of the State of Idaho without regard to choice of law principles. The Parties agree any action arising out of or relating to this Agreement not otherwise resolved through Section 13.3, may be brought in state courts located in Ada County, Idaho, or in the United States District Court for the District of Idaho, and each Party hereby irrevocably and unconditionally submits to such jurisdiction and venue. The Parties agree and acknowledge that the transaction contemplated herein is initiated in Idaho, this Agreement was formed in Idaho, and performance of this Agreement shall be in Idaho. Each Party agrees to personal jurisdiction in Ada County and waives any objection to jurisdiction or venue there. 2. Litigation Election. Either Party may elect to litigate the following type of case or controversy: (a) an action seeking equitable relief; (b) a suit to compel compliance with this dispute resolution process; or (c) non-compliance with a Party's publicity obligations. Syringa Networks may elect to litigate billing or payment disputes or collections matters. 3. Mediation. The Parties may elect to engage in non-binding mediation as a first alternative to litigation. Such an election must be mutual and reflected in a writing signed by both Parties. Each Party will bear its own costs in mediation and all third party mediation costs will be shared equally between the Parties, unless otherwise agreed. ARTICLE 14 -ASSIGNMENT 1. Assignability. Upon at least thirty (30) days written notice, either Party may assign this Agreement to an Affiliate without the prior written consent of the other Party. In connection with any assignment by Customer to an Affiliate, or a merger, reorganization or sale of all or substantially all Customer assets to a third party, the assignee must: (a) assume, in writing, all responsibilities and obligations under this Agreement; (b) be at least as creditworthy as Customer (as determined by Syringa Networks in its reasonable discretion) as of the Effective Date of this Agreement; and (c) deliver to Syringa Networks executed documents that are acceptable to Syringa Networks and establish the terms of the Assignment. 2. Prior Agreement. If this Agreement is assigned to an entity that, prior to the assignment, had an agreement with Syringa Networks, the service being provided will continue to be governed by that prior agreement, and the Service provided under this Agreement will be governed by these Terms, each without reference to the other. ARTICLE 15 - NOTICES 1. Bill Disputes. Customer must submit a dispute of any invoiced charge(s) electronically to accounting(a-syringanetworks.net or such other address as Syringa Networks may specify from time to time. 2. Service Discontinuation. Customer must submit a request to discontinue a Service to disconnects(a-)syringanetworks.net or such other address as Syringa Networks may specify from time to time. A request to discontinue Service will be effective no sooner than thirty (30) days after receipt thereof. 3. Other Matters. All other notices under this Agreement, including any notice pertaining to termination of this Agreement, must be in writing and delivered by overnight courier (e.g., Federal Express, DHL) or certified mail, return receipt requested, or via electronic mail to the persons whose names and business addresses appear below. A notice will take effect on the date of its receipt by the receiving Party: If to Syringa Networks: Syringa Networks, LLC. 12301 W. Explorer Drive Boise, Idaho 83713 Attn: Greg Lowe, CEO Email: glowe(@syringanetworks.net If to Customer: To the address on file at the time Customer submits a Service Order Syringa Networks may change its address and point(s)-of-contact by notifying Customer by bill message insert, email or in accordance with the requirements established in this Article. ARTICLE 16 - MISCELLANEOUS 1. Interpretation. This Agreement may not be construed or interpreted against either Customer or Syringa Networks because that Party drafted, or caused its legal representative to draft, any of its provisions. 2. Order of Precedence. If there is an express inconsistency between a Term set forth herein, by itself, and a term in any Exhibit, or other contract document (including any Non- disclosure Agreement), the order of precedence, from the most to the least controlling, is the term contained in: (a) the Exhibit or other contract document (including any Non-disclosure Agreement); then (b) these Terms. 3. Syringa Networks Facilities, Equipment and Software. Syringa Networks facilities, including equipment and software, used to provide any Service will remain the exclusive property of Syringa Networks or its assignee, and nothing contained in these Terms can be interpreted to convey to Customer any right, title or interest in the facilities, equipment or software, which will remain personal property even if attached to or embedded in realty. Customer may not remove or conceal any identifying plates, tags, or labels affixed to Syringa Networks facilities or equipment, nor may Customer alter, or attempt to alter, software furnished as part of Service. Syringa Networks may substitute or rearrange the facilities or equipment, or modify the software, so long as the quality of Service is not impaired by the changes. Upon termination of Service for any reason, Syringa Networks will retrieve its facilities and equipment from Customer Premises or Customer, at its expense, will return to Syringa Networks, within thirty (30) days of Service termination, all Syringa Networks-provided facilities and equipment, along with any software and other information or materials provided by Syringa Networks in connection with the furnishing of Service. The facilities, equipment, software or other materials retrieved or returned will be in the same condition as when initially delivered to Customer, normal wear and tear excepted. If Customer fails to return Syringa Networks' property or allow for its retrieval, Customer must reimburse Syringa Networks, upon demand, for the replacement cost of the facilities, equipment, software, and other information or materials provided, as well as any costs incurred by Syringa Networks resulting from the Customer's failure to return Syringa Networks' property. 4. Agency; Partnership; and Third Parties. Neither Party becomes the agent or legal representative of the other Party as a result of this Agreement, nor does it create a partnership or joint venture between the Parties. In addition, this Agreement confers no rights, benefits, or remedies of any kind on third parties. 5. Waiver. No waiver of any provision in this Agreement will be binding unless in writing and signed by both Parties. The failure of a Party to insist on the strict enforcement of any provision of this Agreement will not constitute a waiver of the provision and all terms of this Agreement will remain in full force and effect. 6. Subsequent Agreement; Signatures; and Communication Methods. (a) Subsequent Agreement. No subsequent agreement between the Parties concerning Service will take effect or be binding unless made in writing and signed by both Parties. (b) Signatures. Any requirement for a signature in any document relating to this Agreement (other than these Terms) may be satisfied by a facsimile transmission of an original signature or by delivery of electronic mail in PDF or similar scanned format, or by an electronic symbol or process ("e-signature") attached to or logically associated with this Agreement, including any component hereof, and executed or adopted by a person having the intent to sign the document. Any person completing, submitting or executing any such document on behalf of Customer by way of the Internet or other electronic or online means represents that he/she possesses the authority to act on Customer's behalf and any such documents so delivered to, and accepted by, Syringa Networks will be binding on Customer. (c) Communication Methods. Neither electronic mail nor instant messaging (IM) will be a "writing" sufficient to modify the terms of these Terms, although those methods of communication may be used otherwise in the performance of the Parties' obligations under this Agreement. 7. Entire Agreement. This Agreement sets forth the entire understanding of the Parties and supersedes prior or contemporaneous agreements, arrangements, or understandings, both written and oral, with regard to Service. The Addenda, Exhibits and other documents to which reference has been made are integrated parts of these Terms. 8. Severability. If any provision of this Agreement is found to be invalid or unenforceable under applicable law, it will be ineffective only to the extent of its invalidity and will not affect the remaining provisions in this Agreement. 9. Non-Exclusivity. This Agreement is non-exclusive. Either Party may enter into similar arrangements with others. 10. Publicity. Neither Party may issue a news release, public announcement, advertisement or other form of publicity relating to these Terms or Service without the prior written approval of the other Party. 11. Survival. The terms of this Agreement which, by their usage and context, are intended to survive this Agreement including, without limitation, the obligation to make payments for Service, will survive its expiration or termination. 12. Headings and Internal References. (a) Headings. The Article and Section headings in this Agreement, including all its incorporated documents, are for convenience only and may not be considered in interpreting the provisions in which they appear. (b) Internal References. Any plainly erroneous references or citations to Articles and Sections in this Agreement, including all its incorporated documents,will allow either Party to demonstrate to the reasonable satisfaction of the other Party the intended reference or citation based on logic, context and previous versions of contractual documents. 13. Electronic Documents. This document and any related agreements may be converted to, and retained solely in, electronic format. A party may provide this Agreement in electronic form and may provide a reproduction of this Agreement from its electronic copy in the event of any dispute regarding the rights and obligations of the parties under this Agreement and such document shall not be denied legal effect, validity, or enforceability and shall meet any requirement to provide an original or hard copy. 14. Attorneys' Fees. If any action or proceeding relating to this Agreement or its enforcement is brought against any party to this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees, costs and disbursements in addition to any other relief to which the prevailing party may be entitled. 15. Statutory Certifications. (a) China. Syringa Networks certifies to Customer that: (i) as of the Effective Date, it is not owned or operated by the "Government of China" (defined in IDAHO CODE §67-2359); and (ii) it will not be owned or operated by the Government of China during the Term. (b) Israel. Syringa Networks certifies to Customer that: (i) as of the Effective Date, it is not engaged in a "boycott of the State of Israel" (defined in IDAHO CODE §67- 2346); and (ii) it will not engage in any such boycott during the Term. (c) Fossil Fuels/Firearms. Syringa Networks certifies to Customer that: (i) as of the Effective Date, it is not engaged in a "Boycott" (defined in IDAHO CODE §67-2347A) of any individual or company because that individual or company engages in or supports (a) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture, or (b) the manufacture, distribution, sale, or use of any "Firearm" (defined in IDAHO CODE §18-3302(2)(d)); and (ii) it will not engage in any such boycott during the Term. EXHIBIT B 10.6.20 SYRINGA NETWORKS VOICE SERVICES 1. Applicability, This Service Exhibit ("Exhibit B") applies only to Syringa Networks Voice Service (the "Voice Service") and is incorporated into and made part of the Syringa Networks Standard Terms and Conditions (the "Terms"). 2. Service Description. The Voice Service provides Public Switched Telephone Network ("PSTN") connectivity and optional advanced features to Customer Key Systems, PBXs and IP-PBXs through Syringa Networks dedicated network connections. Call control and features are provided by the Syringa Networks VoIP feature server. 3. Voice Service Applications. The Voice Service may be used as local and long-distance voice access service to serve enterprise premises telephony equipment, such as Key Systems, PBXs and IP-PBXs. The Voice Service is available only to single, distinct enterprises who will utilize the service for customary and normal business use. 4. Required Services. Syringa Networks requires that the Voice Service be provisioned over our own network transport. Syringa Networks must be the carrier of record for the underlying transport service. One of the following Syringa Networks Services must be purchased in conjunction with the Voice Service: - Syringa Networks dedicated WAN Service (Layer 2 Ethernet, or Layer 3 IPVPN service), or - Syringa Networks Business Internet Access Service 5. Supported Customer Interfaces. The Voice Service can be delivered to a Customer in the following manner: (a) SIP Trunking over an IP network connected to an IP-PBX via Ethernet; or(b) standard PRI/Analog trunk interfaces provided by a Syringa Networks IAD (Integrated Access Device) that is installed on the Customer premise; or (C) Hosted PBX ("Cloud Voice") that delivers voice service on per user basis to IP phone sets on the Customer premise that are owned by the customer or leased from Syringa Networks. Due to the nature and complexity of satisfying ongoing interoperability specifications between our VoIP serving platform and Customer owned IP-PBXs, Syringa Networks SIP Trunking and PRI/ Analog trunk Voice Service is limited to support specific IP-PBX manufacturers/models for which an ongoing interoperability maintenance arrangement exists between Syringa Networks' VoIP feature server vendor and the IP-PBX manufacturer. Other manufacturer's IP-PBXs may also be compatible, but have not been tested with the Syringa Networks VoIP platform. Syringa Networks may not be able to provide configuration guidelines, but will use reasonable efforts to test and activate non- certified or compatible devices. 6. Voice Equipment. Customer is solely responsible for installation and maintenance of its equipment (phone system) and for any modifications, upgrades, or physical movement of such equipment, including installation of additional equipment. Customer is solely responsible for implementing such configurations on its equipment. Customer shall provide Syringa Networks advance written notice of any modification, upgrade, or replacement of Customer's equipment not less than ninety (90) days prior to any such modification, upgrade or replacement. Any equipment, including IP phone sets, that is EXHIBIT B 10.6.20 owned and installed by Syringa Networks for provision of the Voice Services, will be maintained by Syringa Networks. 7. Other Database Updates. Customer will utilize Syringa Networks-provided order forms to provide accurate data required by Syringa Networks to complete all updates to the LIDB, CARE, LNP, Directory Assistance and any other necessary databases. In regards to LNP, Customer agrees that it is responsible for completing and verifying LNP information before updating the 911 database. 8. Pricing,. In addition to the applicable non-recurring charges, rates for the Voice Service consist of the following: a. Monthly recurring charges for the number of concurrent call paths (SIP trunk sessions). b. Monthly recurring charges for TNs (telephone numbers (DIDs), new or ported) C. Monthly recurring charges at a flat-rate tier for Local and Long Distance (IntraState, Interstate & International) usage as detailed on the Exhibit A (service order). d. Monthly recurring charges for Toll Free services as detailed on the service order. 9. Additional Charges. Customer is subject to the applicable charges for moves, adds, changes, and upgrades for those items covered by this Exhibit. All Services other than those stated herein will be provided at the prevailing standard Syringa Networks rates. Service records will constitute full proof of the content and nature of Customer's Service(s). 10. Flat-Rated Pricing Tiers and Call Detail Records. Customer MRC for Local and Long Distance usage will be billed according to the flat-rate pricing Tier listed on the service order. Syringa Networks will periodically audit a customers' call usage based on call duration of each Call Detail Record ("CDR"). If a customers' average three (3) month call usage is determined to be higher than the contracted flat-rate tier, Syringa Networks reserves the right to adjust the Customer up to a higher flat-rate pricing tier that will cover the usage overages. 11. Use of Service. Customer may use the Voice Service for any lawful purpose provided that: (a) such use does not interfere with or impair service over any of the facilities and associated equipment constituting Syringa Networks' network; (b) such use does not impair the privacy of any communications over the facilities and equipment of Syringa Networks; (c) Customer will use the Voice Service in accordance with all laws and regulations, and the terms and conditions contained in this Schedule, and (d) Customer may use the Voice Service for inbound call center voice traffic; (e) Customer may not use the Voice Service for outbound call center (or similar enterprise), 900/976 based or other information or entertainment services, telemarketing, autodialing, continuous or extensive call forwarding, fax broadcast, or fax "blasting." Syringa Networks reserves the right to immediately terminate the Voice Service if Syringa Networks determines, in its sole discretion, that the Customer has violated any term of this Exhibit or Standard Terms and Conditions. Customer agrees to use the Voice Service solely for Customer's own internal purposes. Customer shall not use the Voice Service, either on a stand-alone basis or in combination with any other services or products, to provide any telecommunications or other service to a third-party. Any such use by Customer shall be deemed a default under this Agreement. EXHIBIT B 10.6.20 12. Fraudulent Calls. Customer shall be responsible for paying Syringa Networks for all charges for the Voice Service, even if incurred as a result of fraudulent or unauthorized use. In the event Syringa Networks discovers or reasonably believes fraudulent calls are being made, Syringa Networks may take immediate action that is reasonably necessary to prevent such fraudulent calls from taking place, including without limitation, denying Voice Service to particular Automatic Number Identifiers (ANIs) or terminating Voice Service to or from specific locations. Syringa Networks shall use reasonable efforts to notify Customer in the event Syringa Networks takes action upon discovery of fraudulent calls. In the event Customer discovers or reasonably believes fraudulent calls are being made, Customer shall notify Syringa Networks as soon as possible at 1-800-454-7214 and open a trouble ticket. 13. Emergency Services (911, E-911). PLEASE READ THE INFORMATION BELOW ABOUT 911 DIALING CAREFULLY. BY USING AND PAYING FOR THIS SERVICE, CUSTOMER ACKNOWLEDGES AND AGREES TO ALL OF THE INFORMATION BELOW REGARDING THE LIMITATIONS OF THE VOICE SERVICE WITH REGARD TO 911 EMERGENCY DIALING SERVICE, AND THE DISTINCTIONS BETWEEN SUCH SERVICE AND TRADITIONAL WIRELINE 911 OR E-911 CALLS. (A) In particular, please note that Customer will not be able to place traditional wireline 911 or E-911 calls with the Voice Service: - In the event of a power outage, or backup power failure; - In the event of a loss of connectivity to the network or failure of network equipment; - In the event of network congestion or overutilization of the network; - In the event Customer uses a phone at a location other than the established fixed, primary location as determined by Syringa Networks' service records (commonly known as "nomadic" use). Customer acknowledges that Syringa Networks has advised that the Voice Service does not support traditional wireline 911 or E-911 in these instances. Customer agrees to advise all individuals of this limitation who may have occasion to place calls using the Voice Service. (B) Syringa Networks offers 911 Services subject to the limitations herein. The 911 Services are the static implementation of Syringa Networks E-911 Direct portfolio of services. Customer shall ensure that DID/DOD's are not used in a location different then the primary address as submitted on the Customer Service Order. Customer shall notify Syringa Networks of changes in end user location by submitting a new Customer Service Order to Syringa Networks to update service records. *911/E-911 calling is not supported when the Voice Service is utilized at any location other than the user's fixed, primary service location. 14. Warranties. EXCEPT AS OTHERWISE PROVIDED HEREIN, THERE ARE NO AGREEMENTS, WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORILY OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE RELATING TO THE VOICE SERVICE(S). SYRINGA NETWORKS ALSO MAKES NO WARRANTY THAT THE VOICE SERVICE WILL BE UNINTERRUPTED OR ERROR FREE. ALL SUCH WARRANTIES ARE EXHIBIT B 10.6.20 EXPRESSLY EXCLUDED AND DISCLAIMED. SYRINGA NETWORKS DOES NOT WARRANT THAT THE VOICE SERVICE WILL OPERATE WITHOUT INTERRUPTION OR AT ANY MINIMUM SPEEDS. 15. CPNI. Customer Proprietary Network Information ("CPNI") is Customer information acquired by Syringa from provisioning regulated telecommunications services to Customer. CPNI includes, among other things, Service identities, quantities and locations; information on how Service is being used; and Service billing information. Unless or until otherwise instructed by Customer, Syringa may use Customer CPNI or share it with its agents and independent contractors for the purpose of furnishing Customer with information about Syringa's telecommunications-related products that may be of interest to Customer. Customer's approval of this use of its CPNI will remain in effect until Customer contacts Syringa and indicates it no longer wishes to have its CPNI used for such purpose. To revoke its approval, Customer may contact Syringa at any time and at no cost by dialing 1-800-454- 7214. EXHIBIT B E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of AIA B133 Design Agreement with ZGA Architects and Planners for the Final Design Agreement for the Meridian Community Center project for the Not-To-Exceed amount of$763,360.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts Meeting Date: 7/23/2024 Presenter: N/A- Consent Estimated Time: N/A Topic: Approval of AIA B133 Design Agreement with ZGA Architects and Planners for the Final Design Agreement for the Meridian Community Center project for the Not-To- Exceed amount of$763,360.00. Recommended Council Action: Approval of Agreement. Background: This is the final phase and completion of the Community Center Design Project originally solicited in November 2022. The City Legal Department has been involved and has approved this Agreement. A fiscal funding clause has been included in the agreement. AIA Document B133� - 2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition AGREEMENT made as of the Twenty-First day of June in the year Two Thousand Twenty- Four ADDITIONS AND DELETIONS : (In words, indicate day, month and year) The author of this document has added information needed for its BETWEEN the Architect's client identified as the Owner: completion. The author may also (Name, legal status, address, and other information) have revised the text of the original AIA standard form. An Additions and City of Meridian Deletions Report that notes added 33 East Broadway information as well as revisions to Meridian, Idaho 83642 the standard form text is available Telephone Number: 208-8884433 from the author and should be reviewed. A vertical line in the left margin of this document indicates and the Architect: where the author has added (Name, legal status, address, and other information) necessary information and where the author has added to or deleted ZGA Architects & Planners, Chartered from the original AIA text. 300 East Mallard Drive, Suite 325 This document has important legal Boise, ID 83706 consequences. Consultation with an Telephone Number: 208-345-8872 attorney is encouraged with respect to its completion or modification. This document is intended t0 be for the following Project: tion used in conjunction with AIA (Name, location, and detailed description)) Documents A201-2017T'" , General Conditions of the Contract for Meridian Community Center Construction; Al33-2019TM Meridian, Idaho Standard Form of Agreement The development of both a 17,000 - 20,000 square foot community center and an 11 acre Between Owner and Construction site adjacent to existing Settler's Park located in Meridian, Idaho. Refer to Exhibit 'C' _ Manager as Constructor where the attached. basis of payment is the Cost of the Work Plus a Fee with a Guaranteed The Construction Manager (if known): Maximum Price; and At 34-2019T (Name, legal status, address, and other information) Standard Form of Agreement Between Owner and Construction Kreizenbeck Constructors Manager as Constructor where the 213 East 38th Street basis of payment is the Cost of the Garden City, Idaho 83713 Work Plus a Fee without a Telephone Number: 208-336-9500 Guaranteed Maximum Price. AIA Document A201T —2017 is adopted in this document by reference. Do The Owner and Architect agree as follows. not use with other general conditions unless this document is modified. Init. AIA Document B133 — 2019. Copyright ® 2014, and 2019. All rights reserved. "The American Institute of Architects; °American Institute of Architects," 'AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 under Order No.4104243580 which expires on 0710312024, is not for resale, Is licensed for one-time use only, and may only be used in accordance with the AIA 1 Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) i t_ TABLE OF ARTICLES i 1 INITIAL INFORMATION f 2 ARCHITECT'S RESPONSIBILITIES E 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES t 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES i 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS i 11 COMPENSATION i 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1 .1 This Agreement is based on the Initial Information set forth in this Section 1 . 1 . 1. (For each item in this section, insert the information or a statement such as "not applicable " or "unknown at time of execution. ) § 1 .1 .1 The Owner' s program for the Project: (Insert the Owner 's program, identify documentation that establishes the Owner 's program, or state the manner in 6 which the program will be developed) Refer toExhibit 'C' . !, § 1 .1 .2 The Project' s physical characteristics: (Identify or describe pertinent information about the Project's physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; trajJic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) 4 The community center facility construction and materials TBD with a full complement of mechanical, plumbing, electrical and A-V systems. The site work will encompass full utilities, parking, landscaping including a multipurpose green space, dog park, restroom facilities and a picnic shelter. § 1 .1 .3 The Owner's budget for the Cost of the Work, as defined in Section 6. 1 : (Provide total and, if known, a line item breakdown) Preliminary budget of $ 10,000,000 .00.00, to be refined during Schematic Design and Design Development. Exact constrction cost TBD. § 1 .1 .4 The Owner' s anticipated design and construction milestone dates : .1 Design phase milestone dates, if any: Init. AIA Document 3133 — 2019. Copyright 02014, and 2019, All rights reserved. °The American Institute of Architects," 'American Institute of Architects,' WA,' the !. AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA 2 / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA47) E I Construction Documentation delivery on or around mid-December .2 Construction commencement date: Early 2025 .3 Substantial Completion date or dates: TBD .4 Other milestone dates: N/A § 1 .1 .5 The Owner intends to retain a Construction Manager pursuant to the following agreement: (Indicate agreement type) [ X ] AIA Document A133--2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. [ ] ALA Document A134-2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. § 1 .1 .6 The Owner' s requirements for accelerated or fast-track design and construction, or phased construction are , set forth below: (List number and type of bid/procurement packages) t N/A § 1 .1 .7 The Owner' s anticipated Sustainable Objective for the Project: (Identify and describe the Owner 's Sustainable Objective for the Project, if any) N/A i (Paragraph Deleted) I § 1 .1 .8 The Owner identifies the following representative in accordance with Section 5.4 : (List name, address, and other contact information) i Garrett White, Recreation Manager City of Meridian Parks & Recreation 33 E. Broadway Avenue a Meridian, Idaho 83642 Telephone Number: 208-888-3579 ] i 's § 1 .1 .9 The persons or entities, in addition to the Owner' s representative, who are required to review the Architect' s submittals to the Owner are as follows : (List name, address, and other contact information.) Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 3 under Order No.4104243580 which expires on 07/0312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract Documents® Terms of Service. To report copyright violations, e-mail docinfogaiacontracts.com. User Notes: (3139ADA47) N/A § 1 .1 .10 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information) .1 Construction Manager: (The Construction Manager is identified on the cover page. If a Construction Manager has not been p retained as of the date of this Agreement, state the anticipated date of retention. If the Architect is to @6[ assist the Owner in selecting the Construction Manager, complete Section 4. 1. 1. 1) i Kreizenbeck Constructors (Paragraph Deleted) ',...., .3 Geotechnical Engineer: Strata 8653 West Hackamore Drive Boise, Idaho 83642 e i (Paragraph Deleted) .5 Other consultants and contractors : (List any other consultants and contractors retained by the Owner.) Land Solutions, Land Surveying and Consulting,PC 231 East 5th Street, Suite A Meridian, Idaho 83642 HDR 412 East Parkcenter Boulevard, Suite 100 Boise, Idaho 83706 k § 1 .1 .11 The Architect identifies the following representative in accordance with Section 2.4: (List name, address, and other contact information) Lance Fish, AIA 300 East Mallard Drive, Suite 325 Boise, ID 83706 Telephone Number: 208-345-8872 Email Address: lance@zga.com § 1 .1 .12 The Architect shall retain the consultants identified in Sections 1 . 1 . 12 . 1 and 1 . 1 . 12 .2: (List name, legal status, address, and other contact information) § 1 .1 .12.1 Consultants retained under Basic Services : t .1 Structural Engineer: Axiom, Professional Limited Liability Company Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the I AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 4 under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA I, / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) i i Lee Harrison, S.E. 121 North 9th Street, Suite 401 ( Boise, Idaho 83702 B Telephone Number: 208-639-4520 .2 Mechanical Engineer: Engineering Consultants, Inc. Cathy Miller, P.E. 303 South Federal Way, Boise, Idaho 83705 Telephone Number: 208-376-9820 i i .3 Electrical Engineer: Engineering Consultants, Inc. Bruno Loza, P.E. 303 South Federal Way, Boise, Idaho 83705 Telephone Number: 208-376-9820 § 1 .1 .12.2 Consultants retained under Supplemental Services: Civil Engineering Erickson Civil, Inc. 6213 North Cloverdale Road, Suite 125 Boise, Idaho 83713 Telephone Number 208-846-8955 6 Landscape Design Jensen-Belts Associates 1509 South Tyrell Lane, Suite 130 Boise, Idaho 83706 Telephone Number 208-343-7175 Interior Design ZGA Architects & Planners, Chtd. 300 East Mallard Drive, Suite 325 Boise, Idaho 83706 Telephone Number 208-345-8872 Audio-Visual AVI Systems 12586 West Bridger Street, Suite 100 b Boise, Idaho 83713 Telephone Number 208-203-3400 § 1 .1 .13 Other Initial Information on which the Agreement is based: N/A r § 1 .2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect' s services, schedule for the Architect' s services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner' s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects,' "American Institute of Architects," WA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA 5 i Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawntracts.com. User Notes: (389ADA47) i i § 1 .3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203T" -2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 1 .3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203TM-2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202Tm 2013 , Project Building Information Modeling Protocol Form, shall be at the using or relying party ' s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional set-vices as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals . § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. s § 2.3 The Architect shall provide its services in conjunction with the services of a Construction Manager as described in the agreement identified in Section 1 . 1 .5 . The Architect shall not be responsible for actions taken by the Construction Manager. § 2A The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.5 Except with the Owner' s knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.6 Insurance. The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner i shall pay the Architect as set forth in Section 11 .9. I § 2.6.1 Commercial General Liability with policy limits of not less than Two Million Dollars and Zero Cents ($ 2000000.00 ) for each occurrence and Four Million Dollars and Zero Cents ($ 4000000.00 ) in the aggregate for bodily injury and property damage. § 2.6.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than Two Million Dollars and Zero Cents ($ 2000000.00 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.6.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.6. 1 and 2.6.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.6.4 Workers ' Compensation at statutory limits, i t Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 6 under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA C Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.mm. User Notes: (369ADA47) I § 2.6.5 Employers ' Liability with policy limits not less than One Million Dollars and Zero Cents ($ 1000000 .00 ) each accident, One Million Dollars and Zero Cents ($ 1000000.00 ) each employee, and One Million Dollars and Zero Cents ($ 1000000.00 ) policy limit. § 2.6.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than Two Million Dollars and 'Zero Cents ($ 2000000.00 ) per claim and Two Million Dollars and Zero Cents ($ 2000000.00 ) in the aggregate. § 2.6.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect' s negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner' s insurance policies and shall apply to both ongoing and completed operations . § 2.6.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.6. t ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1 .1 The Architect shall manage the Architect' s services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1 .2 The Architect shall coordinate its services with those services provided by the Owner, the Construction Manager, and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner, the Construction Manager, and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the t Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1 .3 As soon as practicable after the date of this Agreement, the Architect shall submit, for the Construction g Manager' s review and the Owner's approval, a schedule for the performance of the Architect's services. The o schedule shall include design phase milestone dates, as well as the anticipated dates for the cormencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the Construction Manager's review, for the performance of the Construction Manager's Preconstruction Phase services, for the performance of the Owner' s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1 .4 The Architect shall submit information to the Construction Manager and participate in developing and revising the Project schedule as it relates to the Architect' s services. The Architect shall review and approve, or take other appropriate action upon, the portion of the Project schedule relating to the performance of the Architect's services. § 3.1 .5 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non-conforming work, made or given without the Architect's written approval. b 4 l § 3.1 .6 The Architect shall, in coordination with the Construction Manager, contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. k § 3.1 .7 The Architect shall assist the Owner and Construction Manager in connection with the Owner' s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. rs i Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the i AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 7 under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA47) i ( § 3.1 .8 Prior to the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price proposal, or the Owner's approval of the Construction Manager' s Control Estimate, as applicable, the Architect shall consider the Construction Manager' s requests for substitutions and, upon written request of the Construction Manager, provide clarification or interpretations pertaining to the Drawings, Specifications, and other documents submitted by the Architect. The Architect and Construction Manager shall include the Owner in communications related to substitution requests, clarifications, and interpretations. § 3.2 Review of the Construction Manager's Guaranteed Maximum Price Proposal or Control Estimate § 3.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager, the Construction Manager shall prepare, for review by the Owner and Architect, and for the Owner' s acceptance or approval, a Guaranteed Maximum Price proposal of Control Estimate. The Architect shall assist the Owner in reviewing the Construction Manager's proposal or estimate. The Architect' s review is not for the purpose of discovering errors, omissions, or inconsistencies; for the assumption of any responsibility for the Construction Manager's proposed means, methods, sequences, techniques, or procedures; or for the verification of any estimates of cost or estimated cost proposals. In the event that the Architect discovers any inconsistencies or inaccuracies in the information presented, the Architect shall promptly notify the Owner and Construction Manager. i § 3.2.2 Upon authorization by the Owner, and subject to Section 4.2. 1 . 14, the Architect shall update the Drawings, Specifications, and other documents to incorporate the agreed upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment or Control Estimate. § 3.3 Schematic Design Phase Services § 3.3.1 The Architect shall review the program, and other information furnished by the Owner and Construction Manager, and shall review laws, codes, and regulations applicable to the Architect' s services. 3.3.2 The Architect shall prepare preliminary evaluation of the Owner' s program, schedule, Project site, and other § P ' P P y P ' �� J Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of ( 1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.3.3 The Architect shall present its preliminary evaluation to the Owner and Construction Manager and shall discuss with the Owner and Construction Manager alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.3.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, to the Owner and Construction Manager, for the Owner's approval, a preliminary design illustrating the scale and P relationship of the Project components. § 3.3.5 Based on the Owner' s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for Construction Manager' s review and the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.3.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner' s program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4. 1 . I § 3.3.5.2 The Architect shall consider with the Owner and the Construction Manager the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.3.6 The Architect shall submit the Schematic Design Documents to the Owner and the Construction Manager. f The Architect shall meet with the Construction Manager to review the Schematic Design Documents. Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects, -AIA.- the AIA logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 8 under Order No.4104243580 which expires on 07103/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA47) I § 3.3.7 Upon receipt of the Construction Manager' s review comments and cost estimate at the conclusion of the Schematic Design Phase, the Architect shall take action as required under Section 6.4, and request the Owner' s 8 approval of the Schematic Design Documents. If revisions to the Schematic Design Documents are required to comply with the Owner' s budget for the Cost of the Work at the conclusion of the Schematic Design Phase, the Architect shall incorporate the required revisions in the Design Development Phase. t § 3.3.8 In the further development of the Drawings and Specifications during this and subsequent phases of design, the Architect shall be entitled to rely on the accuracy of the estimates of the Cost of the Work, which are to be provided by the Construction Manager under the Construction Manager' s agreement with the Owner. § 3A Design Development Phase Services § 3.4.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Construction Manager' s review and the Owner's approval. The Design Development Documents shall be based upon information provided, and estimates prepared by, the Construction Manager and shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.4.2 Prior to the conclusion of the Design Development Phase, the Architect shall submit the Design Development Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Design Development Documents. § 3.4.3 Upon receipt of the Construction Manager' s information and estimate at the conclusion of the Design Development Phase, the Architect shall take action as required under Sections 6 .5 and 6 .6 and request the Owner's approval of the Design Development Documents . g § 3.5 Construction Documents Phase Services § 3.5.1 Based on the Owner's approval of the Design Development Documents, and on the Owner' s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare g Construction Documents for the Construction Manager' s review and the Owner' s approval. The Construction R Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Construction Manager will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3 .6.4. § 3.5.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.5.3 During the development of the Construction Documents, if requested by the Owner, the Architect shall assist the Owner and Construction Manager in the development and preparation of ( 1 ) the Conditions of the Contract for Construction (General, Supplementary and other Conditions) and (2) a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include sample forms. I § 3.5.4 Prior to the conclusion of the Construction Documents Phase, the Architect shall submit the Construction ( Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Construction Documents. b, s t § 3.5.5 Upon receipt of the Construction Manager's information and estimate at the conclusion of the Construction Documents Phase, the Architect shall take action as required under Section 6 .7, and request the Owner's approval of u the Construction Documents. 4 i AIA Document 3133 — 2019. Copyright 02014, and 2019. All rights reserved. °The American Institute of Architects," °American Institute of Architects," "AIA," the I Init. AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 9 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documents® Terms of Service. To report copyright violations, e-mail docmfo@aiacontraca.com. rr User Notes: (3B9ADA47) 4 i r i § 3.6 Construction Phase Services § 3.6.1 General § § 3.6.1 .2 Subject to Section 4.2, the Architect's responsibility to provide Construction Phase Services commences upon the Owner's acceptance of the Construction Manager's Guaranteed Maximum Price proposal, the Owner' s approval of the Construction Manager's Control Estimate, or by a written agreement between the Owner and Construction Manager which sets forth a description of the Work to be performed by the Construction Manager prior to such acceptance or approval. Subject to Section 4.2, and except as provided in Section 3 .6.6.5, the Architect' s responsibility to provide Construction Phase Services terminates on the date the Architect issues the final Certificate for Payment. § 3.6.1 .3 The Architect shall advise and consult with the Owner and Construction Manager during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Construction Manager's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect' s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Construction Manager or of any other persons or entities performing portions of the Work. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3 , to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents . However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner ( 1 ) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Construction Manager, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Construction Manager, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Construction Manager. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Construction Manager, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. u § 3.6.2.5 Unless the Owner and Construction Manager designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2017, the Architect shall render initial decisions on Claims between the Owner and Construction Manager as provided in the Contract Documents. Init. AIA Document B133 — 2019. Copyrighl © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the i� AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 10 c under Order No.41 0424 3 580 which expires on 07103/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documents® Terms of service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) i § 3.6.3 Certificates for Payment to Construction Manager § 3.6.3.1 The Architect shall review and certify the amounts due the Construction Manager and shall issue certificates in such amounts. The Architect' s certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3 .6.2 and on the data comprising the Construction Manager's Application for Payment, that, to the best of the Architect' s knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Construction Manager is entitled to payment in the amount certified. The foregoing representations are subject to ( 1 ) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) colTection of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has ( 1 ) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Construction Manager' s right to payment, or (4) ascertained how or for what purpose the Construction Manager has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Construction Manager's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect' s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Construction Manager's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as 4 dimensions, quantities, and installation or performance of equipment or systems, which are the Construction Manager's responsibility. The Architect' s review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Construction Manager to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Construction Manager's design professional, provided the submittals bear such professional' s seal and signature when submitted to the Architect. The Architect' s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect' s response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Construction Manager in accordance with the requirements of the Contract Documents. Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. `The American Institute of Architects," "American Institute of Architects, "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 1 t under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-lime use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) E i, I i § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2. the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner' s review and records, written warranties and related documents required by the Contract Documents and received firm the Construction Manager; and .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to (1) check conformance of the Work with the requirements of the Contract Documents and (2) verify the accuracy and completeness of the list submitted by the Construction Manager of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Construction Manager, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall froward to the Owner the following information received from the Construction Manager: (1 ) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Construction Manager under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1 .1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11 .2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect 's Supplemental Services and the Owner 's Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4. 1. 2 below or attach the description ofservices as an exhibit to this Agreement) Supplemental Services Responsibility Architect, Owner, or not rovided § 4.1 .1 .1 Assistance with Selection of Construction Manager not provided § 4.1 .1 .2 Programming not provided § 4.1 .1 .3 Multiple Preliminary Designs not provided § 4.1 .1 .4 Measured drawings not provided ry § 4.1 .1 .5 Existing facilities surveys not provided § 4.1 .1 .6 Site evaluation and planning not provided Init. AIA Document e133 — 2019. Copyright © 2014, and 2019. All rights reserved. °The American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 12 under Order No.4104243560 which expires on 07103/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiaconlracts.com. i User Notes: (389ADA47) S. E i i § 4.1 .1 .7 Building Information Model management responsibilities not provided § 4.1 .1 .8 Development of Building Information Models for post not provided construction use § 4.1 .1 .9 Civil engineering Architect § 4.1 .1 .10 Landscape design Architect E Architectural interior design Architect § 4A .1 .12 Value analysis not provided § 4.1 .1 .13 Cost estimating not provided § 4.1 .1 .14 On-site project representation not provided § 4.1 .1 .15 Conformed documents for construction not provided § 4.1 .1 .16 As-designed record drawings not provided § 4.1 .1 .17 As-constructed record drawings not provided § 4.1 .1 .18 Post-occupancy evaluation not provided § 4.1 . 1 .19 Facility support services not provided § 4.1 .1 .20 Tenant-related services not provided 8 § 4.1 .1 .21 Architect' s coordination of the Owner's consultants not provided § 4.1 .1 .22 Telecommunications/data design not provided § 4.1 .1 .23 Security evaluation and planning not provided § 4.1 .1 .24 Commissioning not provided § 4.1 .1 .25 Sustainable Project Services pursuant to Section 4. 1 .3 not provided § 4.1 .1 .26 Historic preservation not provided § 4.1 .1 .27 Furniture, furnishings, and equipment design not provided § 4.1 .1 .28 Other services provided by specialty Consultants not provided § 4.1 .1 .29 Other Supplemental Services refer to 4. 1 .2. 1 F i § 4.1 .2 Description of Supplemental Services § 4.1 .2.1 A description of each Supplemental Service identified in Section 4. 1 . 1 as the Architect's responsibility is provided below . (Describe in detail the Architect 's Supplemental Services identified in Section 4. 1. 1 or, ifsetforth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect 's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services) Audio-visual systems design § 4.1 .2.2 A description of each Supplemental Service identified in Section 4. 1 . 1 as the Owner's responsibility is g provided below. (Describe in detail the Owner 's Supplemental Services identified in Section 4. 1. 1 or, ifset forth in an exhibit, identify the exhibit) N/A i s (Paragraph Deleted) g § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11 .3 and an appropriate adjustment in the Architect' s schedule. Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the k@ AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 13 under Order No.4104243560 which expires on 07/0312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.wm. User Notes: (3B9ADA47) § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner I with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner' s written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or recommendations given by the Construction Manager or the Owner, approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner' s schedule or budget for Cost of the Work, or bid packages m addition to those listed in Section 1 . 1 .6; .2 Making revisions in Drawings, Specifications, or other documents (as required pursuant to Section 6.7), when such revisions are required because the Construction Manager' s estimate of the Cost of the Work, Guaranteed Maximum Price proposal, or Control Estimate exceeds the Owner's budget, except where such excess is due to changes initiated by the Architect in scope, capacities of basic systems, or the kinds and quality of materials, finishes, or equipment; .3 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .4 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .5 Services necessitated by decisions of the Owner or Construction Manager not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner' s consultants or contractors; m .6 Preparing digital models or other design documentation for transmission to the Owner' s consultants and contractors, or to other Owner- authorized recipients; .7 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner or Construction Manager; .8 Preparation for, and attendance at, a public presentation, meeting or hearing; .9 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .10 Consultation concerning replacement of Work resulting from fire or other cause dining construction; or .11 Assistance to the Initial Decision Maker, if other than the Architect; .12 Services necessitated by replacement of the Construction Manager or conversion of the Construction Manager as constructor project delivery method to an alternative project delivery method; s`. .13 Services necessitated by the Owner's delay in engaging the Construction Manager; .14 Making revisions to the Drawings, Specifications, and other documents resulting from agreed-upon K assumptions and clarifications included in the Guaranteed Maximum Price Amendment or Control Estimate; and .15 Making revisions to the Drawings, Specifications, and other documents resulting from substitutions included in the Guaranteed Maximum Price Amendment or Control Estimate. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect' s receipt of the Owner' s notice: .1 Reviewing a Construction Manager's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Construction Manager' s requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Construction Manager from a careful study and comparison of the Contract Documents, field conditions, other Owner- provided information, Construction Manager-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders, and Construction Change Directives that require evaluation of the I Construction Manager' s proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or � Init. AIA Document of 33 — 2019, Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects; "American Institute ofArchilects," "AIA," the j AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 14 under Order No.4104243580 which expires on 07/0312024, is not for resale, is licensed for one-time use only, and may only he used in accordance with the AIA / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiaconlracts.com. User Notes: (3139ADA47) I', f .5 Evaluating substitutions proposed by the Owner or Construction Manager and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Construction Manager pp .2 ( Monthly ) visits to the site by the Architect during construction .3 Two ( 2 ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( 1 ) inspections for any portion of the Work to determine final completion § 4.2.4 Except for services required under Section 3 .6.6. 5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after ( 1 ) the date of Substantial Completion E of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. G § 4.2.5 If the services covered by this Agreement have not been completed within Nine ( 9 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services . i ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility ; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall retain a Construction Manager to provide services, duties, and responsibilities as described in the agreement selected in Section 1 . 1 . 5 . § 5.3 The Owner shall establish the Owner' s budget for the Project, including ( 1 ) the budget for the Cost of the Work as defined in Section 6. 1 ; (2) the Owner' s other costs ; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner' s budget for the Cost of the Work, the Owner shall notify the Architect and Construction Manager. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project' s scope and quality. § 5.3.1 The Owner acknowledges that accelerated, phased or fast-track scheduling provides a benefit, but also carries with it associated risks . Such risks include the Owner incurring costs for the Architect to coordinate and redesign portions of the Project affected by procuring or installing elements of the Project prior to the completion of all relevant Construction Documents, and costs for the Construction Manager to remove and replace previously "•: installed Work. If the Owner selects accelerated, phased or fast-track scheduling, the Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs. § 5.4 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect' s services . § 5.5 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other E improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. E Init. AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AAA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 15 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA i / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawntractacom. User Notes: (3B9AOA47) i t § 5.6 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.7 The Owner shall provide the Supplemental Services designated as the Owner' s responsibility in Section 4. 1 . 1 . (Paragraph Deleted) § 5.9 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner' s consultants. The Owner shall furnish the services of consultants other than those designated ' as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.10 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials . I § 5.11 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. i § 5.12 The Owner shall provide prompt written notice to the Architect and Construction Manager if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect' s Instruments of Service. § 5.13 The Owner shall include the Architect in all communications with the Construction Manager that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Construction Manager otherwise relating to the Project. Communications by and with the Architect' s consultants shall be through the Architect. § 5.14 The Owner shall coordinate the Architect' s duties and responsibilities set forth in the Agreement between the Owner and the Construction Manager with the Architect' s services set forth in this Agreement. The Owner shall @ provide the Architect a copy of the executed agreement between the Owner and Construction Manager, including the General Conditions of the Contract for Construction. § 5.15 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Construction Manager to provide the Architect access to the Work wherever it is in preparation or progress. § 5.16 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For put-poses of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include the Construction Manager' s general conditions costs, overhead, and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the compensation of the Construction Manager for Preconstruction Phase services; the costs of the land, rights-of-way, financing, or contingencies for changes fit the Work; or other costs that are the responsibility of the Owner. j, i Init. AIA Document B133 - 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 16 under Order No.4104243580 which expires on 07/0312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (369ADA47) i § 6.2 The Owner's budget for the Cost of the Work is provided in the Initial Information, and shall be adjusted throughout the Project as required under Sections 5 .3 and 6.4. Evaluations of the Owner' s budget for the Cost of the Work represent the Architect' s judgment as a design professional. § 6.3 The Owner shall requite the Construction Manager to include appropriate contingencies for design, bidding or negotiating, price escalation, and market conditions in estimates of the Cost of the Work. The Architect shall be entitled to rely on the accuracy and completeness of estimates of the Cost of the Work the Construction Manager prepares as the Architect progresses with its Basic Services. The Architect shall prepare, as an Additional Service, revisions to the Drawings, Specifications or other documents required due to the Construction Manager's inaccuracies or incompleteness in preparing cost estimates, or due to market conditions the Architect could not reasonably anticipate. The Architect may review the Construction Manager's estimates solely for the Architect' s guidance in completion of its services, however, the Architect shall report to the Owner any material inaccuracies and inconsistencies noted during any such review. c (Paragraph Deleted) § 6.4If, prior to the conclusion of the Design Development Phase, the Construction Manager' s estimate of the Cost of the Work exceeds the Owner' s budget for the Cost of the Work, the Architect, in consultation with the Construction Manager, shall make appropriate recommendations to the Owner to adjust the Project' s size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.5 If the Construction Manager' s estimate of the Cost of the Work at the conclusion of the Design Development Phase exceeds the Owner' s budget for the Cost of the Work, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; 2 terminate in accordance with Section 9. 5 ; .3 in consultation with the Architect and Construction Manager, revise the Project program, scope, or quality as requited to reduce the Cost of the Work; or A implement any other mutually acceptable alternative. § 6.6 If the Owner chooses to proceed under Section 6.5 .3, the Architect, without additional compensation, shall incorporate the revisions in the Construction Documents Phase as necessary to comply with the Owner' s budget for the Cost of the Work at the conclusion of the Design Development Phase Services, or the budget as adjusted under Section 6.5 . 1 . The Architect' s revisions in the Construction Documents Phase shall be the limit of the Architect's responsibility under this Article 6. d § 6.7 After incorporation of modifications under Section 6 .6, the Architect shall, as an Additional Service, make any required revisions to the Drawings, Specifications or other documents necessitated by the Construction Manager' s subsequent cost estimates, the Guaranteed Maximum Price proposal, or Control Estimate that exceed the Owner's budget for the Cost of the Work, except when the excess is due to changes initiated by the Architect in scope, basic systems, or the kinds and quality of materials, finishes or equipment. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect' s consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet officials regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect' s Instruments of Service solely g and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the 6 Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due, p pursuant to Article 9 and Article 11 . The Architect shall obtain similar nonexclusive licenses from the Architect's l s AIA Document 3133 — 2019. Copyright © 2014, and 2019, All rights reserved. "The American Institute of Architects,' "American Institute of Architects," "AIA," the 1 Init. AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 17 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiawntracts.com. User Notes: (3139ADA47) `i i i i consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Construction Manager, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner' s consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1 .3 , solely and exclusively for use in performing services or construction for the R Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the instruments of Service, the Owner releases the Architect and Architect' s consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner' s use of the Instruments of Service under this Section 7.3 . 1 . The terms of this Section 7.3 . 1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner' s sole risk and without liability to the Architect and the Architect's consultants. § 7.5 Except as otherwise stated in Section 7.3 , the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1 .1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8 . 1 . 1 . § 8.1 .2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the Construction Manager, contractors, consultants, agents and employees of any of them, similar waivers in favor of the other parties enumerated herein. t § 8.1 .3 The Architect shall indemnify and hold the Owner and the Owner's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its employees and its consultants in the performance of professional services under this Agreement. The Architect' s obligation to indemnify and hold the Owner and the Owner' s officers and employees G harmless does not include a duty to defend. The Architect's duty to indemnify the Owner under this Section 8 . 1 .3 shall be limited to the available proceeds of the insurance coverage required by this Agreement. § 8.1 .4 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either parry' s termination of this Agreement, except as specifically provided in Section 9 .7. § 8.2 Mediation § 8.2.1 Any claim, dispute, or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect' s services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. i Init. AIA Document B133 - 2019. Copyright 02014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA; the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 174540 ET on 06/26/2024 18 under Order No.4104243580 which expires on 07103/2024, is not for resale, is licensed for one-time use only, and may only he used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (389ADA47) I § 82.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between r them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings . § 8.2.3 The parties shall share the mediator' s fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall E be enforceable as settlement agreements in any court having jurisdiction thereof. 6 § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding i dispute resolution shall be the following: (Check the appropriate box.) [ ] Arbitration pursuant to Section 8 .3 of this Agreement [ X ] Litigation in a court of competent jurisdiction [ [ ] Other: (Spec) l l If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. (Paragraphs Deleted) ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the [ Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any t expenses incurred in the interruption and resumption of the Architect' s services . The Architect' s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect' s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days ' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating ] the termination. 4 AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," WA " the the ° Init. AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 under Order No.41042435B0 which expires on 07/03/2024, is not for resale, is licensed for one-lime use only, and may only be used in accordance with the AIA 19 / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) g [ S r § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3 , the Owner shall compensate the Architect for services performed prior to termination, and Reimbursable Expenses incurred. § 9.7 The Architect acknowledges that the Owner is a governmental entity subject to certain funding constraints and agrees that in the event adequate funds are not appropriated for the services set forth in this Agreement, the Owner may immediately terminate this Agreement without penalty. If this Agreement is terminated pursuant to this Section 9.7, the Owner shall compensate the Architect for (Paragraph Deleted s i services performed prior to termination. § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of h Substantial Completion. § 9.9 The Owner' s rights to use the Architect' s Instruments of Service in the event of a termination of this Agreement are set forth in Article 7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. i, § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2017, General Conditions of the Contract for Construction, except as modified in this Agreement. The term "Contractor" as used in A201-2017 shall mean the Construction Manager. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing fmancing for the Project if the lender agrees to assume the Owner' s rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution . If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute 1 all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect' s materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner' s promotional materials for the Project. This Section 10.7 shall AIA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the Init. AIA Logo, and °AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 20 under Order No.4104243580 which expires on 07103/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) I i survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9 A, § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8. 1 . This Section 10.8 shall survive the termination of this Agreement § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 7 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10. 8 . § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining 9 r provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to V the parties ' intentions and purposes in executing the Agreement c ARTICLE 11 COMPENSATION § 11 .1 For the Architect' s Basic Services described under Article 3, the Owner shall compensate the Architect as follows: . l Stipulated Sum (Insert amount) Schematic Design, Design Development and Construction Documentation, $590,223 .00 (Paragraph Deleted) Procurement, Construction Phase, Time & Materials i (Paragraphs Deleted) § 11 .2 For the Architect' s Supplemental Services designated in Section 4. 1 . 1 and for any Sustainability Services required pursuant to Section 4. 1 .3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specie services to which particular methods of compensation apply.) Schematic Design, Design Development and Construction Documentation, $ 173 , 137400 Procurement, Construction Phase, Time & Materials i § 11 .3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) Time & Materials basis per 2024 hourly rates and indicated in Exhibit 'A' (rates for following years will be charged at that year's annually updated rates). § 11 .4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Sections 11 .2 or 11 .3 , shall be the amount invoiced to the Architect plus Fifteen percent ( 15 .00 %), or as follows: (Insert amount of, or basis for computing, Architect's consultants ' compensation for Supplemental or Additional Services) Init. ALA Document B133 — 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the '', AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 21 under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA47) ( I 1 N/A I § 11 .5 When compensation for Basic Services is based on a stipulated sum, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase Twenty percent ( 20 %) Design Development Phase Twenty-seven percent ( 27 %) Construction Documents Phase Fifty-three percent ( 53 %) Total Basic Compensation (SD, one hundred percent ( 100 %) DD CD only) The Owner acknowledges that with an accelerated Project delivery, multiple bid package process, or Construction Manager as constructor project delivery method, the Architect may be providing its services in multiple Phases simultaneously. Therefore, the Architect shall be permitted to invoice monthly in proportion to services performed r in each Phase of Services, as appropriate. (Paragraphs Deleted) E § 11 .7 The hourly billing rates for services of the Architect and the Architect' s consultants are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect' s consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below) Per 2024 hourly rates as indicated in Exhibit 'A' (rates for following years will be charged at that year's annually updated rates). (Table Deleted) § 11 .8 Compensation for Reimbursable Expenses § 11 .8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect' s consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets ; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery ; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 if required by the Owner, and with the Owner' s prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect' s consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and .12 Other similar Project-related expenditures. i § 11 .8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect' s consultants plus Ten percent ( 10.00 %) of the expenses incurred. j I [nit. AIA Document B133 - 2019. Copyright © 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 22 under Order No.4104243580 which expires on 07/0312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract DocumentOTerms of Service. To report copyright violations, e-mail docinfo@aiawntracts.com. User Notes: (3139ADA47) f i (Paragraphs Deleted) q i § 11 .10 Payments to the Architect (Paragraphs Deleted § 11 .10.2 Progress Payments § 11 .10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect' s invoice. Amounts unpaid ( N/A ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon) N/A § 11 .10.2.2 The Owner shall not withhold amounts from the Architect' s compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11 .10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement) 12. 1 Compensation is scheduled to be paid from two different fiscal years, Fiscal Year 2024 and Fiscal Year 2025 . Currently $350,000 has been budgeted for Fiscal Year 2024. Architect must not complete work that exceeds $350,000 prior to October 1 , 2024. It is the Architect's responsibility to schedule all work and to adhere to the anticipated schedule. The remainder of $413 ,360.00 is scheduled to be approved by Owner (City Council) in the Fiscal Year 2025 budget, estimated to be approved August 27, 2024 which will go into effect October 1 , 2024. If those funds are not appropriated in by Owner (City Council) for Fiscal Year 2025, Architect will relieve the Owner N (City of Meridian) of any further obligation. 12.2 Pursuant to Idaho Code § § 67-2359 and 67-2346, the Architect hereby certifies : A That the Architectural company is not currently owned or operated by the government of China and will not, for the duration of this Contract, be owned or operated by the government of China. .2 That the Architectural company is not currently engaged in, and will not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. Init. AIA Document 6133 — 2019. Copyright 02014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 17:45:40 ET on 06/26/2024 23 under Order No.4104243580 which expires on 07/03/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA t Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracls.com. User Notes: (399ADA47) I ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B 133T"L2019, Standard Form Agreement Between Owner and Architect, Construction Manager as Constructor Edition (Paragraph Deleted) .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement) i (Paragraphs Deleted [ X ] Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes ofservices identified as exhibits in Section 4. 1. 2.) Exhibit 'A' : ZGA 2024 Hourly Billing Rates Exhibit 'B': A/E Design Fee Proposal dated 4 June 2024 (Paragraph Deleted) Exhibit 'C' Meeting Minutes dated 21 May 2024 [ i t This Agreement entered into as of the day and year first written anLL j.. OWNER (Signature) AR HI CT (Signature) Keith Watts, Procurement Manager Steve . Turne , , Principal (Printed name and title) (Printed rn itle, and license nun , ifrequired) I i E Init. AIA Document 8133 — 2019. CopyrighlO 2014, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects,""'AIA; the AIA Logo, and °AIA Contract Documents° are trademarks of The American Institute of Architects. This document was produced at 09:51 :39 ET on 06/13/2024 24 under Order No.4104243580 which expires on 0710312024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA / Contract Documentsw Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (3B9ADA49) EXHIBIT `A' The following represents ZGA's compensation rates for services provided on a time and expense basis for 2024. Principal $200 per hour Senior Project Manager $190 per hour Project Manager $135 per hour Architect 1,2,3 $105-118 per hour Senior Intern $98 per hour Intern $88 per hour Administrative $77 per hour Consultants 115% of invoice to ZGA Reimbursable Expenses Cost+ 10% Reproduction Drawings (paper) $1.25/sheet Reproduction 8 1/2 x 11 $0.15/sheet Vehicle Mileage $0.67/mile Miscellaneous Costs (not in-house) 115% of invoice to ZGA Exhibit 'B' ZGA ARCHITECTS &PLAN NEKS,CHAKTEPLED I N I A kl 1 11 1) 11 1111;:::111111W 4 June 2024 Mr. Garrett White Recreation Manager City of Meridian Parks & Recreation Department 33 East Broadway Avenue, Suite 206 Meridian, Idaho 83642 Re: City of Meridian Community Center Schematic Design / Design Development Meridian, Idaho 83642 ZGA Project No.: 2264.00 Dear Garrett: Thank you for this opportunity to work with the City of Meridian Parks & Recreation staff and with the community of Meridian, Idaho on its new community center. As requested, we are providing this fee proposal for Schematic Design, Design Development, Construction Documentation, Procurement and Construction Phases services for the Settler's Park site. For this Work, our design team will be: Architect: ZGA Architects and Planners, Chartered Principal-in-Charge: Steven C. Turney, NCARB, AIA, LEED AP Project Manager: Lance Fish, AIA Civil Engineer: Erickson-Civil, Inc. Project Manager: Ross Erickson, P.E. Landscape Design: Jensen-Belts Associates Principal: Bruce Taylor, L.A. Structural Engineering: Axiom, PLLC Principal: Lee Harrison, P.E., S.E. Mechanical Engineering: Engineering Consultants, Inc. President: Cathy Miller, P.E. Electrical Engineering: Engineering Consultants, Inc. Director of Electrical Engineering: Bruno Loza, P.E. Audio-Visual Design: AVI Boise Executive Account Manager: Greg Nettles ue,neers umerjcv41" WUCre A=H"- M 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com Mr. Garrett White 4 June 2024 Page 2 of 6 Background The City of Meridian has moved forward with the purchase of the 11-acre West Ada School District site to the west of and adjacent to Settler's Park. For this phase of the Work, the City of Meridian has asked the design team to proceed with Schematic Design, Design Development, Construction Documentation, Procurement and Construction Phases services. Though earlier site layouts were provided to minimize the footprint of the building and parking, this proposal will be to provide development of the entire site and integrate it with the existing Settler's Park and to fully develop the design for the community center. Project Description, Understandings and Assumptions A summary of the requested services is as follows: • Schematic Design Services • Conceptual site plan • Conceptual landscape areas • Conceptual floor plan • Conceptual building elevations • Conceptual building section • Conceptual perspective sketches of facility, site • Written narrative explaining design concepts, materials, systems • Design Development Services • Further development of Schematic drawings • Site work including amenities, utilities, drainage • Parking, walks and integration into existing park • Site lighting • Landscape layouts • Mechanical Systems • Plumbing Systems • Electrical Systems • Fire protection systems • Audio visual systems • Outline specifications including cut-sheets of equipment, systems and products • Presentation materials • Construction Documentation • Drawing Set a. Cover Sheet b. Code Analysis, Life Safety Plans, Energy Compliance Reports c. Civil plan drawings and details for site development d. Structural drawings as required e. Site Plan and Site Details f. Landscape Plans and Details g. Floor Plans h. Reflected Ceiling Plans i. Roof Plans j. Building Elevations k. Building Sections, Wall Sections and Details I. Door and Room Finish Schedules and Details m. Enlarged Partial Plans (as required) 300 E.Mallard Dr.,Suite 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com Mr. Garrett White 4 June 2024 Page 3 of 6 In. Interior Elevations and Details o. Acoustical design will be integrated with the architectural drawings p. Mechanical, plumbing and electrical engineering drawings as required q. Audio-visual drawings as required for design intent • Specifications a. Specifications will be developed and issued in a separate specification manual • Permitting as required to Authorities Having Jurisdiction and to the City of Meridian. • Procurement Phase • ZGA will assist in answering bidding related questions, providing as-needed supplementary documentation.Analysis of alternative systems during this phase will be considered additional services if approved by Meridian Parks & Recreation. • Construction Phase • ZGA and the consultant team will provide full construction services. Construction administration includes reviewing Contractor's submittals and shop drawings, field observations and the review of work relative to the requirements of the contract documents, providing supplementary instructions and information to the Contractor and other related support activities as requested or required. • Other Included Services • SD/DD: (4) Council/Commission meetings, (6) meetings with Meridian Parks & Recreation • CD: (1) meeting with Meridian Parks & Recreation monthly, (5) total • CP: meetings at site as required with Contractor and Owner's representative Assumptions 1. Programming per 2022 Community Center Feasibility Study and Garrett White email 26 April 2024 2. ALTA Survey provided by the City of Meridian 3. Topographical survey provided by City of Meridian 4. Geotechnical report provided by City of Meridian 5. Construction cost estimating by Contractor Owner Responsibilities Meridian Parks & Recreation shall have obligations and responsibilities which may include but are not limited to: 1. Services of environmental and/or geotechnical engineers which may include but not be limited to test borings, pits, soil bearing values, percolation tests, evaluation of hazardous materials, etc. with reports and recommendations. 2. Services of a Commissioning Agent: The Owner will contract directly with a 3rd party Commissioning Agent. 3. Signage and Way-Finding Graphics: the Owner will contract directly with a third party sign vendor. ZGA can facilitate and coordinate Work with this vendor will include all code required signage, all room signage, all way-finding graphics and colors, and all exterior building signage and monument site signage. 4. Payment for all third-party special inspections and material testing. 5. Payment of all agency entitlement processing, approvals, plan review, power company engineering service fees, impact fees, certificates of zoning compliance, signage permits and building permits. Codes 300 E.Mallard Dr.,Suite 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com A*t Mr. Garrett White 4 June 2024 Page 4 of 6 2018 International Building Code 2018 International Existing Building Code 2018 International Energy Conservation Code 2018 International Fire Code 2018 International Mechanical Code 2018 International Fuel and Gas Code 2017 Idaho State Plumbing Code 2017 National Electrical Code 2009 ICC A117.1 Assumed Project Schedule Approximate time for Construction Documentation delivery is early- to mid-November 2024, permitting and bidding by mid-January 2025. Fee Proposal — Cost Estimate Projected Maximum Construction Cost $10,000,000.00 building/site (2022 Community Center Feasibility Study lists $9,891,875.00) Fee Proposal For Basic and Supplemental Services required, we propose that our fee be established as Seven Hundred Sixty-Three Thousand, Three Hundred Sixty and 00/100 Dollars ($763,360.00). These fees are broken down by discipline and by design phase as follows: Basic Fees (AIA B101-2017 Article 3) Discipline SD DID CD Total Architectural $ 79,680.00 $106,240.00 $212,480.00 $398,400.00 Structural $ 4,600.00 $ 7,763.00 $ 47,438.00 $ 59,801.00 Mechanical $ 6,762.00 $ 22,299.00 $ 39,066.00 $ 68,127.00 Electrical $ 6,452.00 $ 26,922.00 $ 30,521.00 $ 63,895.00 Total $ 97,494.00 $163,224.00 $329,505.00 $590,223.00 Supplemental Fees (AIA B101-2017 Article 4) Discipline SD DID CD Total Civil $ 13,268.00 $ 19,901.00 $ 73,650.00 $106,819.00 Landscape $ 7,820.00 $ 9,430.00 $ 17,664.00 $ 34,914.00 Arch Interiors $ 1,260.00 $ 1,680.00 $ 3,360.00 $ 6,300.00 Audio-Visual $ 5,021.00 $ 6,778.00 $ 13,305.00 $ 25,104.00 Total $ 27,369.00 $ 37,789.00 $ 107,979.00 $173,137.00 Procurement and Construction Phase Services Procurement and Construction Phase services will be on a Time & Materials basis Reimbursable Expenses Printing and mounting presentation materials is a reimbursable expense and will be billed at cost + 10%. 300 E.Mallard Dr.,Swte 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com A*t Mr. Garrett White 4 June 2024 Page 5 of 6 Change of Scope If any of the following circumstances affect our services for the project, ZGA and/or our consultants shall be entitled to an appropriate adjustment in our schedule and/or compensation: 1. Change in the instructions or approvals given by the Owner that necessitate revisions in our design/construction documents. 2. Enactment or revisions to codes, laws or regulations or official interpretations that necessitate changes to previously prepared design/construction documents. 3. Significant changes in the project including but not limited to size, quality, complexity, schedule, or budget. General Terms Termination or Suspension The Owner may terminate the Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. Either party may terminate the Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. If services have not been completed within Twenty (20) months of the execution of an agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. If the Owner fails to make payments to the Architect in accordance with the Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under the Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due. Basis of Agreement All portions of AIA A201-2017 are used as a basis for contractual understanding of each party to the Work, unless otherwise agreed upon in writing. Approval The purpose of this letter is to define our basic agreement for the Schematic Design and Design Development services. If it meets with your approval, then we will follow up with the formal services agreement. We are ready to get started on this exciting project. Please contact me with any questions or if you require additional information. 300 E.Mallard Dr.,Suite 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com A*t Mr. Garrett White 4 June 2024 Page 6 of 6 Sincerely, ZGA Architects and Planners, Chartered Lance Fish AIA att: Billing Rates Exhibit'A' cc: Job File/Div.A 300 E-Mallard Dr-,Suite 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com EXHIBIT `A' The following represents ZGA's compensation rates for services provided on a time and expense basis for 2024. Principal $200 per hour Senior Project Manager $190 per hour Project Manager $135 per hour Architect 1,2,3 $105-118 per hour Senior Intern $98 per hour Intern $88 per hour Administrative $77 per hour Consultants 115% of invoice to ZGA Reimbursable Expenses Cost+ 10% Reproduction Drawings (paper) $1.25/sheet Reproduction 8 1/2 x 11 $0.15/sheet Vehicle Mileage $0.67/mile Miscellaneous Costs (not in-house) 115% of invoice to ZGA Exhibit 'C' ZGA ARCHITECTS &PLAN NEKS,CHAKTEPLED I N I A kl 1 11 1)1-,7.11 1111;:::111111W Meeting Minutes Meeting Date: 21 May 2024 Project Name: Meridian Community Center, Meridian, Idaho Project Number: 2264.01 Recorded By: Lance Fish Attendees: Garrett White/ Meridian Parks & Recreation Steve Siddoway/Meridian Parks & Recreation Mike Barton/ Meridian Parks & Recreation Steve Turney/ZGA Lance Fish /ZGA An in-person meeting was held at Meridian City Hall to cover topics regarding the new Community Center located on newly purchased WASD property adjacent to Settler's Park. ZGA is tasked with ensuring that all aspects of the design are covered when resubmitting an updated fee proposal. Site (reference "Bubble Design") 1. Remote restroom at dog park—this restroom facility to be designed for year-around use, not to be winterized. This will require an HVAC system to continue through the winter. Remote locking. 2. Dog park— need appropriate fences. May need the doggie amenities for waste cleaning, watering, etc. 3. Parking — in addition to the three "areas" for parking, there will be curbside parking along the dog parks. 4. Play amenities — playground (equipment &fibar) and a concrete slab and equipment for basketball play. 5. Open play field —gated access from the front parking lot, available for use as for overflow or event parking, no grasscrete. 6. ACHD — Meridian Parks & Recreation requests help with the pre-application documents for ACHD in getting traffic control (stoplights) at Ustick Road and Venable Avenue. Facility (reference "Meridian Community Center") 1. Additional restrooms— exterior accessed restrooms on one end of the community center for access to the open play fields. Remote locking. 2. Security—access control throughout facility. 3. Clarification —there will be an indoor basketball court in the flex spaces. This will be a consideration for designing lighting, air and structure. End of Meeting Minutes The foregoing is the author's understanding of the content of this meeting. If the attendee's understanding differs from the above,please respond to the author within ten working days. att: Bubble Design for School District Property Meridian Commmunity Center—Department Vision April 2024 cc: Div A: File Garrett White Steve Siddoway Mike Barton ueMeers umerjcv41" WUCre A=H"- M 300 E.Mallard Dr.,Suite 325 Boise,Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zga.com Ross Erickson Bruce Taylor Lee Harrison Cathy Miller Bruno Loza Greg Nettles 300 E.Mallard Dr.,Suite 325 Boise.Idaho 83706 t: (208)345.8872 f: (208)343.7162 www.zp-com A*f r LIT- co f rr E, E rI e� v .{yam rye t F � . S biz ``� ei Meridian Community Center The Vision: The new Meridian Community Center will be the City's hub for community education programs. We will offer classes, camps, and activities for children, teens, adults, seniors, and families. Multi-purpose rooms of various sizes will host activities and City- sponsored community events year-round. A gym space will be multi-purpose for sports, as well as a variety of classes and other activities. Presence & Materials: Materials should be quality, long-lasting, durable, and low maintenance. The Community Center should have a presence at ground level that invites people into an attractive, inviting space. Community Center Uses: Use types for the Community Center will include multiple classes and camps for all ages, activity space, smaller performances, fitness/wellness. Most uses will be scheduled and reserved (i.e., classes, summer camps, meetings, city sports leagues), others may be drop-in (i.e., lobby). The facility will need to accommodate multiple user groups simultaneously. Building security (i.e. badge access) needs to be considered so the building may be used when not staffed. Size: The approximate size of the Community Center is 17,000 - 20,000 square feet. A maximum of 22,827 square feet is eligible for park impact fees. Community Center Defined: What it is: The Community Center will provide many new and expanded programs and services, with a focus on community education. The new Community Center will be a series of multi-use rooms for classes, camps, meetings, and City-sponsored events as described above. What it is not: It is not intended as a place for private events, weddings, or parties; this function will be left to the private sector. It is not a performing arts center; while our community needs a future performing arts center, it will be a separate project from this one. It is not a recreation center, which typically includes weights and cardio equipment, gymnasium space, and/or an indoor pool. We intend to work with the YMCA for future partnerships to fill this need. Building Program Following is the draft program for the Community Center, subject to refinement through the design process: • 1 Large Community Room / Gym Space +/- 6,000 o For large gatherings and City events o City sports leagues, Pickleball o Multi-Purpose gym flooring o Divisible to accommodate community education classes o Stage or no stage (like an elementary school gym)? o Storage • 3 Multi-Purpose Classrooms +/- 900 sf o For classes, meetings, etc. o Sink and cabinets in each • 1 Conference Room +/- 300-400 sf o For a variety of community organization meetings • Arts & Crafts Room +/- 1 ,500 s.f. o Storage o Floor drains o Space for a small kiln o Storage • Fitness/Yoga Room +/- 1 ,500 sf o For a variety of exercise classes • Demonstration Kitchen Classroom +/- 1 ,100 o Catering kitchen for warming/serving, and demonstrations • Offices/Workstations o Reception front counter 0 1 large open office area with 3 8x8 workstations +/- 700 0 1 walled office for Facility Manager o Counter Space and Supply Storage o Break Area w/ sink and cabinets • Lobby / Drop-in Area o Seating Area & Tables o Area for Pool/Foosball/Ping Pong tables • Restrooms o Men's & Women's 0 2 Family Restrooms with seating for changing area and showers o No separate locker rooms • Storage o Lots of it; exact needs TBD during design development o Decentralize, not all in one location. • Mechanical Room o Washer and Dryer hookups o Floor sink o IT o HVAC • Outdoor Play Area / Event Lawn o Patio Area o Connected to Community Room o Play Structure o East Facing to connect with existing park • Parking & Delivery 0 100+ spaces for the community center. o Accessible stalls, as required by code o Drop off/short term parking area o Delivery area o Note: Additional parking will be needed adjacent other park uses (i.e. dog park), plus another 220+/- spaces for MYB/Additional Park event parking. o Note: Create an access from the north parking area to the existing park maintenance shop. Create a cross access connection from the south parking area to the undeveloped lot the south. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 24-2463 A Resolution Approving Submission and Adoption of the Community Development Block Grant Program CITY OF MERIDIAN RESOLUTION NO. 24-2463 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,AND WHITLOCK A RESOLUTION APPROVING SUBMISSION AND ADOPTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM YEAR 2024 ACTION PLAN TO THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST THE SAME ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it is necessary that an annual action plan be submitted to the United States Department of Housing and Urban Development("HUD") in order to receive Community Development Block Grant("CDBG") funding for the Program Year 2024; and WHEREAS,the City held public hearings on the Program Year 2024 Action Plan on March 26, 2024,April 9, 2024, July 9, 2024, and July 16, 2024, held a public comment period to request public input on the planning process from March 15, 2024 to April 7, 2024, and a public comment period on the draft application materials from June 11, 2024 to July 17, 2024; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO: Section 1. That the Program Year 2024 Action Plan, and its certification documents, copies of which are attached hereto as ATTACHMENT A and incorporated herein by reference, be, and the same hereby are, adopted as to both form and content. Section 2.That the Community Development Program Coordinator be, and hereby is, authorized to submit such Program Year 2024 Action Plan to HUD. Section 3. That the Mayor and the City Clerk be, and they hereby are, authorized to respectively execute and attest the certifying documents for the Program Year 2024 Action Plan for and on behalf of the City of Meridian. Section 4.That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of City of Meridian, Idaho this 23rd day of July, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of July, 2024. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION ADOPTING CDBG DOCUMENTS—Page 1 OF 1 H z � } wz Q zap O J Y LU U m O p O w J U U O ❑❑ Z - C=) �7 N October 1, 2024 to 33 E. Broadway September 30, 2025 Meridian, Idaho ccampbell@meridiancity.org Meridian CDBG Program I PY24 Action Plan Contents ExecutiveSummary............................................................................................................... 1 AP-05 Executive Summary................................................................................................................................1 PR-05 Lead & Responsible Agencies.................................................................................................................4 AP-10 Consultation...........................................................................................................................................5 AP-12 Participation.........................................................................................................................................26 ExpectedResources............................................................................................................. 33 AP-15 Expected Resources..............................................................................................................................33 AnnualGoals and Objectives ............................................................................................... 35 AP-20 Annual Goals and Objectives................................................................................................................35 Projects............................................................................................................................... 38 AP-35 Projects.................................................................................................................................................38 AP-38 Project Summary..................................................................................................................................40 AP-50 Geographic Distribution—91.220(f).....................................................................................................46 AffordableHousing.............................................................................................................. 47 AP-55 Affordable Housing...............................................................................................................................47 AP-60 Public Housing......................................................................................................................................49 AP-65 Homeless and Other Special Needs Activities......................................................................................51 AP-75 Barriers to affordable housing .............................................................................................................54 AP-85 Other Actions .......................................................................................................................................55 Program Specific Requirements........................................................................................... 58 AP-90 Program Specific Requirements...........................................................................................................58 Attachment 1: Citizen Participation ..................................................................................... 59 Planningfor Action Plan..................................................................................................................................59 PublicComments........................................................................................................................................59 Affidavitof Publication ...............................................................................................................................64 DraftAction Plan.............................................................................................................................................66 PublicComments........................................................................................................................................66 Affidavitof Publication ...............................................................................................................................98 Attachment 2: Resolution.................................................................................................. 100 Meridian CDBG Program I PY24 Action Plan Executive Summary AP-05 Executive Summary 24 CFR 91.200(c), 91.220(b) 1. Introduction: The City of Meridian is an Entitlement Community receiving annual funds from the U.S. Department of Housing and Urban Development's (HUD's) Community Development Block Grant(CDBG) Program since 2007.The City is currently operating under the Five-Year Consolidated Plan (Con Plan)for program years 2022-2026.The Con Plan outlines strategies,goals, and community development needs identified through collaboration with community members and local entities. This Action Plan is for the third year of the 2022-2026 Con Plan, providing guidance to the City's CDBG Program for Program Year 2024(PY24), covering October 1, 2024,to September 30, 2025.The PY24 Action Plan summarizes the actions, activities, and resources to be utilized during PY24 to address the goals and priority needs identified in the 2022-2026 Con Plan. 2. Summarize the objectives and outcomes identified in the Plan: Meridian's 2022-2026 Con Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting the housing and community development needs of its low and moderate-income and special needs households. The plan's development includes a profile of the community and its economy, an assessment of housing and community development needs, and the development of long-range strategies to meet those needs. The Con Plan serves the following functions: • A planning document for the City,which builds on a participatory process among citizens, organizations, businesses, and other stakeholders; • A submission for federal funds under HUD's formula grant program for jurisdictions; • A strategy to be followed in carrying out HUD programs; and • A management tool for assessing performance,tracking success, and determining the course of future Con Plans. The 2022-2026 Con Plan was prepared in accordance with Sections 91.100 through 91.230 of HUD's Consolidated Plan Final Rule. Below are HUD's objectives and the City's projected outcomes over the course of the 2022-2026 Con Plan: 1. Provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs, and transitioning homeless persons and families into housing. 2. Provide a suitable living environment through safer, more livable neighborhoods,greater integration of LMI residents throughout Meridian, increased housing opportunities, and reinvestment in deteriorating neighborhoods. 11 Page Meridian CDBG Program I PY24 Action Plan 3. Expand economic opportunities through homeownership opportunities, development activities that promote long-term community viability, and the empowerment of low-and moderate-income persons to achieve self-sufficiency. 3. Evaluation of past performance: At the end of its program year, Meridian is required to provide an annual report to HUD that summarizes its performance for the program year.This report is called the Consolidated Annual Performance Evaluation Report(CAPER). The CAPER must include a description of the resources made available,the investment of available resources, the geographic distribution and location of investments,the families and persons assisted (including the racial and ethnic distribution of persons assisted),the actions taken to affirmatively further fair housing, and other actions indicated in the Strategic Plan and the Action Plan. Performance reporting meets three basic purposes: 1. Provides HUD with the necessary information to meet its statutory requirement to assess each grantee's ability to carry out relevant CPD programs in compliance with all applicable rules and regulations; 2. Provides information necessary for HUD's Annual Report to Congress, also statutorily mandated; and, 3. Provides grantees an opportunity to describe to citizens their successes in meeting objectives stipulated in their Con Plan. 4. Summary of Citizen Participation Process and consultation process: Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population,to participate in the planning process for the five-year Con Plan,the Action Plan,the submission of Substantial Amendments, and the development of the Consolidated Annual Performance Report(CAPER). The City encouraged and sought broad participation but especially encouraged participation from low-and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. All public meetings were held in a location convenient to residents, particularly potential or actual beneficiaries. Citizen participation played a critical role in the needs assessment, market analysis, and the construction of the goals and priorities featured in the Con Plan. It was also vital in developing this year's Action Plan, ensuring that previously identified goals and priorities continue to meet the community's needs. 5. Summary of public comments: Meridian acknowledges and documents all comments received during the public participation process.This includes recording and analyzing feedback from the online survey. The comments and survey results played a critical role in shaping the specific priorities and goals outlined in the Con Plan and subsequently addressed in the current Action Plan. By incorporating public input, Meridian ensures that the Action Plan continues to align with the identified needs and goals of the community. 2 1 P a g e Meridian CDBG Program I PY24 Action Plan 6. Summary of comments or views not accepted and the reasons for not accepting them: Meridian accepts and records all comments. 7. Summary: Meridian has implemented and adopted a Citizen Participation Plan (CPP) in conjunction with the 2022-2026 Con Plan.This CPP serves as a framework for facilitating public input and engagement in the allocation of Community Development Block Grant(CDBG)funds granted to the City.The CPP outlines the methods and procedures for providing notice and conducting outreach to residents regarding public hearings related to all aspects of the CDBG process.The CPP ensures that the community has opportunities to participate and provide input in the decision-making processes related to CDBG funding. 3 1 P a g e Meridian CDBG Program I PY24 Action Plan PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan: Agency Role Name Department/Agency CDBG Administrator MERIDIAN Economic Development, Mayor's Office Table 1—Responsible Agencies Narrative: The Meridian CDBG Program is overseen by the Mayor's Office.The Program collaborates closely with various departments within the city, including the Community Development Department, Planning Division staff, Economic Development Division staff, as well as other departments like Public Works, Finance, and Parks and Recreation.This collaborative approach ensures coordination and integration of efforts across different departments to effectively implement CDBG-funded projects and initiatives in Meridian. Consolidated Plan Public Contact Information: Crystal Campbell, Community Development Program Coordinator Mayor's Office City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 208-489-0575 4 1 P a g e Meridian CDBG Program I PY24 Action Plan AP-10 Consultation 24 CFR 91.100, 24 CFR 91.200(b),24 CFR 91.215(I) 1. Introduction: The City of Meridian values agency consultation to identify and address priority needs within the community. This inclusive process involves active participation from non-profit organizations, private citizens, and public agencies,fostering a collaborative effort.Through extensive outreach and consultation,the City engaged with citizens, local municipal officials, non-profit agencies, public housing agencies, governmental agencies, private organizations, and the Continuum of Care (CoC) in the development of the Plan. By involving a diverse range of stakeholders,the City ensures that the Con Plan and subsequent Action Plans accurately reflects the needs and aspirations of the community. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health,mental health and service agencies (91.215(1)): While there are no public housing units in Meridian, an estimated 8 percent of the housing authority's total voucher supply are used within Meridian City limits.The City collaborated with the Ada County Housing Authority(ACHA),the local public housing authority,to assist the City in better understanding ACHA's resources and needs.ACHA and the City are both involved with the CoC.The CoC meetings provide an opportunity to collaborate with regional and local housing providers(public, non-profit, and private) and health and social service agencies(including private and non-profit mental health, emergency, and healthcare providers). Additionally,the City has developed a socioeconomic profile of Meridian to identify gaps in service, likely partnerships, and needs of the community.The City is dedicated to extending further support to organizations that help meet the community's identified needs. One need that is readily apparent is the need for housing affordability and rental support. Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian and provide necessary supportive services. City staff will continue to stay engaged with the housing affordability and supportive service community so the City can better provide important tools and resources to affordable housing developers and supportive service providers. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans,and unaccompanied youth)and persons at risk of homelessness: The City of Meridian actively coordinates with the Continuum of Care(CoC), known locally as Our Path Home Connect,to address the needs of homeless individuals and families, particularly those who are chronically homeless,families with children,veterans, and unaccompanied youth.The CoC consists of representatives from various organizations that provide services related to housing, health, social services,victim support, employment, and education for low-income individuals and families, as well as those experiencing homelessness. The City's collaboration with the CoC involves engaging staff members from neighboring communities, along with representatives from public and private entities.These entities include housing providers, healthcare facilities, mental health service providers,foster care and youth programs, corrections programs and 5 1 P a g e Meridian CDBG Program I PY24 Action Plan institutions,victim services, law enforcement agencies in Ada County, nonprofit organizations, state departments, and school districts, among others. By bringing together these diverse stakeholders,the City aims to develop comprehensive strategies and initiatives to prevent homelessness, provide support and resources to homeless individuals and families,and address the underlying causes of homelessness.This collaborative effort ensures that the City works closely with publicly funded institutions and systems of care that may discharge individuals into homelessness, such as health-care facilities, mental health facilities,foster care and youth facilities, and corrections programs and institutions. Through the coordinated efforts of the CoC,the City of Meridian strives to enhance services, improve access to affordable housing, provide necessary healthcare and mental health support, and create a supportive environment for individuals and families at risk of or experiencing homelessness. In 2017, Our Path Home Connect launched coordinated entry,which provides a single point of entry for households experiencing homelessness. Due to the data collected through coordinated entry, Our Path Home Connect has identified four strategic initiatives: 1. End family homelessness, 2. Prevent first-time homelessness, 3. Expand supportive housing opportunities,and 4. Evolve the partnership. The involvement of foster care and other youth programs has encouraged the City to further evaluate the non-traditional homelessness experienced by youth and their families in Meridian. The City of Meridian has enhanced its collaboration with Our Path Home Connect(the local Continuum of Care) by including a CoC representative in the CDBG Scoring Committee.This representative serves in an advisory capacity, ensuring CoC perspectives are considered in evaluating applications for public service and housing project funding.This inclusion leverages the CoC's expertise in addressing homelessness, aligning CDBG fund allocations with CoC priorities and goals.The City's objective is to promote informed decision- making and a comprehensive approach to tackling homelessness and its associated challenges in Meridian. Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in determining how to allocate ESG funds,develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds,and develop funding, policies and procedures for the operation and administration of HMIS: The City of Meridian does not directly receive ESG funds, as the state is the sole recipient. However, Meridian staff attend CoC meetings where ESG fund allocation is discussed.The City aligns with the CoC's strategy for using ESG funds by funding homeless prevention activities, as Meridian does not have any emergency shelters.Additionally,the City participates in executive meetings and the FUND and PREVENT Committees to identify funding opportunities and streamline homelessness prevention services.Although Meridian does not directly utilize HMIS, it supports the CoC's efforts in the operation and administration of HMIS. 2. Describe Agencies,groups,organizations and others who participated in the process and describe the jurisdiction's consultations with housing,social service agencies and other entities: 6 1 P a g e Meridian CDBG Program I PY24 Action Plan 1 Agency/Group/Organization Ada County Housing Authority (ACHA) Agency/Group/Organization Type Housing PHA Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Public Housing Needs Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs HOPWA Strategy Market Analysis Briefly describe how the The City of Meridian actively consults and engages with the Agency/Group/Organization was Ada County Housing Authority to understand the public consulted.What are the anticipated housing needs in the community and improve services. outcomes of the consultation or Through phone calls and meetings,they aim to identify areas for improved coordination? opportunities for coordination and cooperation to enhance housing access and stability in Meridian. By collaborating with the housing authority,the city seeks to gain insights into the specific challenges faced by individuals and families in need of housing, including barriers to affordable options.Through ongoing communication,they aim to develop strategies and initiatives such as streamlining processes and expanding affordable housing options to ensure long-term stability.The anticipated outcome is to improve housing access and stability, creating a more inclusive and supportive community for all residents. 2 Agency/Group/Organization Boise City/Ada County Continuum of Care Agency/Group/Organization Type Housing PHA Services- Housing Services-Children Services-Elderly Persons Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims 7 Page Meridian CDBG Program I PY24 Action Plan Health Agency Child Welfare Agency Publicly Funded Institution/System of Care Other government-State Other government- Local Regional organization Planning organization What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Briefly describe how the Our Path Home serves as the Boise City/Ada County Agency/Group/Organization was Continuum of Care (CoC) and is composed of representatives consulted.What are the anticipated from various agencies,groups, and organizations involved in outcomes of the consultation or areas addressing housing, homelessness, and fair housing in the for improved coordination? community.Through monthly scheduled meetings, subcommittee meetings, and email exchanges, Our Path Home collaborates with the city to provide valuable insights into the needs of the community in these areas.The city actively engages with Our Path Home to gather information and perspectives that inform funding recommendations and strategies to address homelessness, homelessness prevention, and fair housing activities. By working together,the city and Our Path Home aim to develop effective solutions, allocate resources appropriately, and create a community that is inclusive, supportive, and responsive to the housing needs of its residents. 3 Agency/Group/Organization Boys and Girls Club of Ada County Agency/Group/Organization Type Services-Children Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Anti-poverty Strategy Briefly describe how the The City of Meridian regularly consults and engages with the Agency/Group/Organization was Boys&Girls Club, an organization that focuses on providing consulted.What are the anticipated support to youth and families in the community.Through outcomes of the consultation or meetings and communication via email and phone calls,the areas for improved coordination? city aims to assess the needs of school-age children, particularly those from low-to moderate-income families. By consulting with the Boys&Girls Club,the city seeks to identify specific requirements and provide assistance to these families, allowing them to allocate their income towards maintaining stable housing.The anticipated outcome of these 8 1 P a g e Meridian CDBG Program I PY24 Action Plan consultations is to improve the overall well-being of youth and families in need within the community by coordinating efforts and providing support through collaborative initiatives. 4 Agency/Group/Organization Can/Ada Collaborative Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homeless Needs -Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Market Analysis Economic Development Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the The Can/Ada Collaborative is a collaborative group consisting Agency/Group/Organization was of local entitlement communities in the region, including consulted.What are the anticipated Boise, Meridian, Nampa, and Caldwell.Through regular outcomes of the consultation or meetings and email communication,the collaborative aims to areas for improved coordination? ensure compliance with federal regulations, particularly related to HUD funding.The participating municipalities strive to align their activities and initiatives with regional needs while addressing local needs, maximizing the impact of CDBG funds.The collaborative approach allows representatives to share information, discuss best practices, and identify areas for collaboration, leading to a comprehensive and coordinated 9 1 P a g e Meridian CDBG Program I PY24 Action Plan response to community development challenges. By working together,the Can/Ada Collaborative enables the participating communities to meet federal regulations, address regional needs, and effectively utilize CDBG funds for community development initiatives. 5 Agency/Group/Organization CATCH, Inc. Agency/Group/Organization Type Housing Services- Housing Services-homeless Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the CATCH (Charitable Assistance to Community's Homeless) is a Agency/Group/Organization was crucial public-private partnership in Ada County dedicated to consulted.What are the anticipated ending homelessness.The organization recognizes permanent outcomes of the consultation or housing as the fundamental solution to homelessness and areas for improved coordination? views housing as an integral part of healthcare. CATCH's primary focus is on addressing homelessness among children and families in Ada County,and they collaborate actively with local partners to provide pathways to secure permanent housing.This collaboration encompasses various initiatives such as operating warming shelters, developing supportive housing plans, offering resolution assistance, and implementing prevention efforts.The city engages in consultations with CATCH through meetings and email exchanges to ensure effective coordination and communication.These consultations serve as a platform for discussing strategies,sharing information, and identifying opportunities for collaboration and improvement. By consulting with CATCH,the city aims to align its efforts with the organization's expertise and utilize their collaborative network to maximize the impact of homelessness prevention and support programs.The anticipated outcome is to enhance coordination, leading to more effective and comprehensive solutions to end homelessness for children and families in Ada County. 101Page Meridian CDBG Program PY24 Action Plan 6 Agency/Group/Organization City of Meridian Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide Agency- Managing Flood Prone Areas Agency- Management of Public Land or Water Resources Agency- Emergency Management Other government- Local Grantee Department What section of the Plan was Housing Need Assessment addressed by Consultation? Lead-based Paint Strategy Public Housing Needs Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the The City of Meridian has actively engaged in providing insights Agency/Group/Organization was and expertise in various areas relevant to the program.This consulted.What are the anticipated includes sharing knowledge on planning and zoning outcomes of the consultation or regulations, building codes, disaster recovery, housing areas for improved coordination? affordability, population growth, and the specific needs of low-to moderate-income residents.To ensure smooth coordination and effective implementation of the program, there is constant communication between CDBG staff and other departments.This communication occurs through various channels,such as in-person discussions, meetings, emails, and phone calls.The regular and daily contact with 111 Page Meridian CDBG Program I PY24 Action Plan different departments allows for seamless information sharing and collaboration.The city's plan to streamline access throughout the city demonstrates its commitment to improving the program's efficiency and effectiveness. By streamlining access,the city aims to enhance the ease with which low-to moderate-income residents can access the resources and support provided by the program.This could involve simplifying application processes, improving information dissemination, or implementing measures to remove barriers to access. Overall,the City of Meridian's active involvement in providing insights, maintaining constant communication with other departments, and its plan to streamline access reflects its dedication to optimizing the program's impact and ensuring that low-to moderate-income residents can benefit from the resources available in an efficient and equitable manner. Additionally,the City actively participates in various projects and initiatives to improve connectivity and access to high- speed internet services. One of the ongoing projects is the development of a fiber ring that would interconnect facilities and provide infrastructure for ISPs to offer cost-effective fiber services in Ada County. While funding for this project is pending,the City is working to secure grants to support its implementation. A digital access study has been conducted to gather insights and inform efforts to bridge the digital divide in the community. Meridian has also collaborated with TDS and other providers such as Sparklight and Lumen to bring more competition to the area, resulting in improved pricing for residents. By engaging with these service providers,the City aims to enhance options and affordability for high-speed internet services. Through these initiatives,the City of Meridian demonstrates its commitment to addressing the connectivity needs of its residents and fostering a competitive market for internet service providers. By actively seeking partnerships and exploring innovative solutions, Meridian strives to ensure that its community has access to reliable and affordable internet services. 7 Agency/Group/Organization COMPASS Agency/Group/Organization Type Other government- Local Regional organization Planning organization 121Page Meridian CDBG Program I PY24 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Non-Homeless Special Needs Public Transit Briefly describe how the The City of Meridian actively engages in consultations with Agency/Group/Organization was COMPASS, including involvement in the housing affordability consulted.What are the anticipated workgroup,and the transportation workgroup to improve outcomes of the consultation or access to affordable housing and transportation for its areas for improved coordination? residents.These consultations involve regular meetings and ongoing communication through emails. COMPASS, as a regional planning organization, provides valuable insights into regional planning and development strategies, allowing the city to align its efforts with regional priorities and address housing and transportation challenges effectively.The housing affordability workgroup focuses on understanding the local housing market, identifying barriers to affordability, and exploring solutions to promote access to safe and affordable housing options.The transportation workgroup aims to improve transportation infrastructure, promote sustainable mobility, and ensure accessibility for all residents.Through these consultations,the City of Meridian seeks to foster collaboration, share knowledge, and develop strategies that enhance access to affordable housing and transportation, ultimately improving the quality of life for its residents. 8 Agency/Group/Organization FACES of Hope Agency/Group/Organization Type Services- Housing Services-Victims of Domestic Violence Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The City of Meridian collaborates with Faces of Hope, a local Agency/Group/Organization was organization dedicated to supporting victims of violence,to consulted.What are the anticipated enhance services and ensure access for those in need.These outcomes of the consultation or consultations involve email communication, workshops, and areas for improved coordination? meetings,facilitating a comprehensive and collaborative approach. Faces of Hope plays a crucial role in providing resources and support to victims, and by consulting with them, the city aims to gain a deeper understanding of the specific needs of victims in Meridian.Through these engagements, they can identify opportunities for collaboration, address service gaps, and develop initiatives that improve access to 131Page Meridian CDBG Program I PY24 Action Plan support services.The ultimate goal is to enhance the availability and accessibility of services for victims of violence, empowering them to heal and rebuild their lives within the community. 9 Agency/Group/Organization The Housing Company Agency/Group/Organization Type Housing Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The Housing Company, a property management agency in Agency/Group/Organization was Idaho, is consulted through meetings, emails, and phone calls. consulted.What are the anticipated The purpose of these consultations is to explore strategies to outcomes of the consultation or increase the availability of affordable housing units for low- areas for improved coordination? income earners.The city seeks to gain insights into the services and resources provided by The Housing Company to ensure that residents have access to guidance and support throughout the housing process.Additionally, consultations aim to understand the challenges faced by minimum wage earners in finding affordable and suitable housing.The anticipated outcome of the consultation and improved coordination is to explore collaborative approaches that mitigate the impact of rising costs and find creative solutions to make housing more affordable and accessible. Ultimately, this collaboration aims to ensure that underserved communities have access to decent and affordable housing options, promoting stability and well-being within the community. 10 Agency/Group/Organization Idaho Fair Housing Forum Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The City engages in virtual meetings with this group to consult Agency/Group/Organization was on advancing the fair housing work of the City and the region. consulted.What are the anticipated These consultations serve as a platform for discussions and outcomes of the consultation or exchange of ideas regarding fair housing law and practice. areas for improved coordination? Through these meetings,the group has facilitated fair housing trainings and conferences to educate individuals about fair housing rights and regulations.The consultations also play a crucial role in informing the City's strategies and approaches to affirmatively further fair housing. By collaborating with this group,the City aims to promote awareness, understanding, 141Page Meridian CDBG Program I PY24 Action Plan and implementation of fair housing principles and practices within the community. 11 Agency/Group/Organization Idaho Housing and Finance Association Agency/Group/Organization Type Housing Services- Housing Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Service-Fair Housing Services-Victims Services- Narrowing the Digital Divide Other government-State Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the IHFA serves as a financial institution and administrator of Agency/Group/Organization was affordable housing resources in the state of Idaho.They are consulted.What are the anticipated responsible for managing HUD's statewide ESG (Emergency outcomes of the consultation or Solutions Grants), HOPWA(Housing Opportunities for Persons areas for improved coordination? With AIDS), and HOME funds.The City engages in consultations with IHFA through in-person meetings, phone calls, and meetings to achieve several expected outcomes. These include gaining a better understanding of the available resources for Meridian residents, ensuring that the City is aware of the programs and funding options that can benefit the community.Additionally,the consultations aim to enhance coordination and collaboration with statewide resources, enabling the City to leverage and align resources effectively to address affordable housing needs across the state. 151Page Meridian CDBG Program I PY24 Action Plan 12 Agency/Group/Organization Idaho Legal Aid Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the Idaho Legal Aid is an organization dedicated to providing legal Agency/Group/Organization was assistance and advocacy for low-income individuals and consulted.What are the anticipated vulnerable populations in Idaho.They offer legal services to outcomes of the consultation or address a range of civil legal issues, including housing-related areas for improved coordination? matters such as fair housing. In consultations conducted via email,the City sought input and guidance from Idaho Legal Aid to identify fair housing resources, understand the specific housing issues prevalent in the community, and explore potential strategies to address these issues.The anticipated outcomes of the consultation were to gather valuable insights, information, and resources from Idaho Legal Aid to effectively address fair housing concerns and ensure that the City's initiatives align with legal requirements and best practices. 13 Agency/Group/Organization Idaho Nonprofit Center Agency/Group/Organization Type Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the Idaho Nonprofit is a state association representing over 800 Agency/Group/Organization was nonprofit organizations, primarily located in the Treasure consulted.What are the anticipated Valley.The organization plays a vital role in supporting outcomes of the consultation or nonprofits by providing training, resources, and advocacy areas for improved coordination? services.They offer training programs in leadership development,financial literacy, and board training, as well as webinars to enhance nonprofit effectiveness.Through their lobbying efforts,they track state legislation affecting nonprofits and ensure that jurisdictions are well-informed at the state and local levels. Idaho Nonprofit also educates policymakers in the sector by analyzing macro-level indicators and advocating for grant funding best practices.Their aim is to facilitate the administrative side of grant funding, providing nonprofits with capacity-building support and guidance, so they can focus on fulfilling their missions.The City has engaged Idaho Nonprofit through email to gain a better understanding of the needs and resources required by nonprofits, ultimately leading to more effective support and collaboration within the sector. 161 Page Meridian CDBG Program I PY24 Action Plan 14 Agency/Group/Organization Idaho Youth Ranch Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-homeless Services-Education Services-Employment Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The Idaho Youth Ranch plays a crucial role in providing Agency/Group/Organization was accessible programs and services for youth and families facing consulted.What are the anticipated trauma and crisis.Their comprehensive range of services outcomes of the consultation or includes outpatient services, counseling centers, mental tele- areas for improved coordination? health, e-point assisted psychotherapy,adoption services, and residential shelters in the Treasure Valley.To better understand the needs of the community and explore opportunities for collaboration,the city engages in consultations with the Idaho Youth Ranch through email and phone calls.Through these consultations,the city aims to gain insights into the specific needs of youth and families in crisis, identify gaps in services, and explore ways to work together to provide the necessary support and resources. By fostering collaboration,the city and the Idaho Youth Ranch can create a more coordinated and effective response to addressing the needs of youth and families experiencing trauma and crisis in the community. 171 Page Meridian CDBG Program I PY24 Action Plan 15 Agency/Group/Organization Intermountain Fair Housing Council Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The Intermountain Fair Housing Council serves as an Agency/Group/Organization was important organization focused on promoting fair housing consulted.What are the anticipated practices and combating housing discrimination.Through outcomes of the consultation or email consultations,the city engages with the Intermountain areas for improved coordination? Fair Housing Council to gain a better understanding of fair housing concerns in Meridian.The purpose of these consultations is to gather insights and information regarding the specific fair housing challenges and issues faced by residents in the community. By consulting with the Intermountain Fair Housing Council,the city aims to enhance its understanding of fair housing laws, regulations, and best practices, as well as identify strategies to address any potential fair housing violations or barriers to equal housing opportunities. Ultimately,the goal is to promote fair and equitable housing practices,ensuring that all individuals in Meridian have equal access to housing and are protected from discrimination. 16 Agency/Group/Organization Jesse Tree Agency/Group/Organization Type Services- Housing What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Jesse Tree is an organization that serves as a vital resource Agency/Group/Organization was in the community, particularly for individuals and families consulted.What are the anticipated facing housing instability and the risk of eviction due to rising outcomes of the consultation or rents.The city engages in consultations with the Jesse Tree areas for improved coordination? through email, phone calls, and meetings to gain insights and clarity into the need for their program. By consulting with the Jesse Tree,the city hopes to gather information on the specific challenges faced by residents, such as evictions and the increasing cost of housing.These consultations aim to provide a better understanding of the current housing landscape, including the impact of rising rents, and to identify strategies and resources to support individuals and families at risk of homelessness.The collaboration between the city and the Jesse Tree seeks to address the urgent housing needs within the community, mitigate the effects of rising rents, and develop solutions that ensure housing stability for all residents. 181Page Meridian CDBG Program I PY24 Action Plan 17 Agency/Group/Organization Meridian - Mayor's Senior Advisory Board Agency/Group/Organization Type Civic Leaders Senior Advisory What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The City of Meridian's Mayor's Senior Advisory Board plays a Agency/Group/Organization was crucial role in advising and providing insights on matters consulted.What are the anticipated related to the needs of senior citizens and individuals residing outcomes of the consultation or in assisted living or low-income senior housing.As part of their areas for improved coordination? involvement, representatives from the board are included on the scoring committee,which indicates their input in assessing and evaluating relevant programs or initiatives.The city aims to gain a better understanding of the specific needs, challenges, and concerns of senior citizens through the consultation with the board. By actively engaging with the Mayor's Senior Advisory Board,the city can gather valuable insights and expertise to inform decision-making processes and develop strategies that address the unique requirements of this population.The collaborative efforts between the city and the advisory board aim to improve the quality of life for senior citizens,enhance the accessibility of services, and ensure the overall well-being of older residents in Meridian. 18 Agency/Group/Organization Meridian Development Corporation Agency/Group/Organization Type Other government- Local Planning organization Business and Civic Leaders What section of the Plan was Economic Development addressed by Consultation? Market Analysis Briefly describe how the The Meridian Development Corporation (MDC) is dedicated to Agency/Group/Organization was overseeing the restoration and urban development of historic consulted.What are the anticipated downtown Meridian,with a focus on enhancing accessibility, outcomes of the consultation or supporting local businesses, promoting affordable workforce areas for improved coordination? housing, and fostering community engagement. MDC maintains regular meetings and email communications to collaborate closely with the city and ensure that their efforts align with the overall vision for downtown Meridian.Given that many of the city's low-to moderate-income (LMI) areas are located downtown,the collaboration between the city and MDC directly impacts potential recipients of the CDBG program. By working together,the city and MDC can streamline their efforts,effectively utilize available resources, and create a vibrant and inclusive downtown area that 191Page Meridian CDBG Program I PY24 Action Plan benefits the LMI beneficiaries and contributes to the overall development of Meridian. 19 Agency/Group/Organization Meridian Library District Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-Education Services-Employment Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Meridian Library plays a vital role in the community by Agency/Group/Organization was providing access to a wide range of resources and services for consulted.What are the anticipated people of all ages and abilities.Through offerings such as outcomes of the consultation or classes, books, materials, mentorship, and collaboration areas for improved coordination? opportunities,the library fosters inclusivity and supports the diverse needs of the community.This includes services tailored to youth, seniors, individuals with disabilities, and other marginalized groups.The library offers various programs such as book clubs, after-school programs, career support, tutoring, and story time to cater to different interests and needs.The library staff is trained to prioritize and meet the needs of diverse populations, including those who are unstably housed, identify as LGBTQIA+, have mental health concerns, or have experienced interpersonal violence. Through meetings and email communications,the city seeks to gain a better understanding of the community's needs and collaborate with the library to provide relevant resources and support. 20 Agency/Group/Organization Meridian Police Department Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services-Victims Other government- Local What section of the Plan was Homelessness Strategy addressed by Consultation? Non-Homeless Special Needs Briefly describe how the The Meridian Police Department(MPD) plays a critical role in Agency/Group/Organization was law enforcement and providing assistance to victims within consulted.What are the anticipated the criminal justice system.They have implemented various 201Page Meridian CDBG Program I PY24 Action Plan outcomes of the consultation or programs and initiatives to serve the community effectively. areas for improved coordination? The Crisis Intervention Team (CIT) program focuses on responding to mental health crises, ensuring that individuals in need receive appropriate care and support.The Meridian Anti- Drug Coalition (MADC) addresses substance abuse issues through community-based prevention efforts.The MPD also aims to foster positive relationships between the community and law enforcement by promoting a friendly image of the police.This includes activities such as School Resource Officers (SROs) in schools and neighborhood block parties that encourage interaction between community members and the police.The MPD engages in meetings, emails, and phone calls with CDBG staff to gain a better understanding of the city's issues and provide resources, particularly for officers working directly with community members in challenging situations. The collaboration between the MPD and CDBG staff ensures that resources are available to address community needs and enhance the effectiveness of police services. 21 Agency/Group/Organization Meridian Senior Center Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Needs-Veterans Non-Homeless Special Needs Briefly describe how the The Meridian Senior Center plays a vital role in serving the Agency/Group/Organization was senior population within the community.The center provides consulted.What are the anticipated a range of services and programs tailored to meet the unique outcomes of the consultation or needs of seniors, promoting their well-being, social areas for improved coordination? engagement, and overall quality of life.To ensure effective communication and coordination,the city engages in meetings, phone calls, and emails with the Meridian Senior Center.These interactions provide an opportunity for the city to gain a better understanding of the needs and concerns of seniors in the community. By actively seeking insights from the Senior Center,the city can identify areas where additional support and resources may be required, enabling them to better address the needs of seniors and enhance their overall experience and quality of life. 22 Agency/Group/Organization NeighborWorks Boise Agency/Group/Organization Type Housing Services—Housing Services-Education 211 Page Meridian CDBG Program I PY24 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The NeighborWorks Boise is a nonprofit organization Agency/Group/Organization was dedicated to community development and addressing housing consulted.What are the anticipated needs in the community.Their primary focus is on revitalizing outcomes of the consultation or neighborhoods and providing affordable housing solutions for areas for improved coordination? low-to moderate-income individuals and families.Through emails, meetings, and phone calls,the city engages with NeighborWorks Boise to collaborate on identifying and addressing housing needs within the community. By working together,the city aims to gain insights and explore strategies to improve access to affordable housing, empower residents, and provide the necessary resources for individuals and families to obtain, retain,and maintain their homes.The collaboration with NeighborWorks Boise helps the city to develop and implement initiatives that effectively address housing needs and contribute to the overall well-being and stability of the community. 23 Agency/Group/Organization Terry Reilly Health Services Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Victims What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Terry Reilly is a healthcare organization that offers Agency/Group/Organization was comprehensive primary care, dental care, and behavioral consulted.What are the anticipated health care services in the Treasure Valley, including the city of outcomes of the consultation or Meridian.The organization conducts outreach efforts to reach areas for improved coordination? individuals and families facing barriers to care,such as farmworkers,the homeless, and very-low to moderate-income individuals.Terry Reilly's services are available to all residents, 221Page Meridian CDBG Program I PY24 Action Plan regardless of insurance status, and fees are based on a sliding scale to ensure affordability. Through email communication,the city engages with Terry Reilly to gain a better understanding of the healthcare needs within the community and to collaborate on resources and strategies to improve access to these services. By working together,the city and Terry Reilly aim to identify gaps in healthcare access, address disparities, and ensure that residents, particularly low-to-moderate-income individuals, have the necessary resources and support to receive the care they need. 24 Agency/Group/Organization West Ada School District Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Publicly Funded Institution/System of Care Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the The West Ada School District plays a crucial role in serving the Agency/Group/Organization was families and children of Meridian.The district implements consulted.What are the anticipated McKinney-Vento programs to support homeless and unstably outcomes of the consultation or housed youth and families, ensuring they have access to areas for improved coordination? education and essential resources.Additionally,the district provides nutrition services, including the summer nutrition program,which offers meals to school-age children in area parks. Through emails, phone calls, and meetings,the city engages with the West Ada School District to gain a better understanding of the needs of Meridian's youth and families, as well as the specific housing challenges faced by West Ada students.The city aims to identify any gaps in services and collaborate with the school district to develop a comprehensive plan to address those gaps. By working together,the city and the West Ada School District can create a supportive environment that meets the diverse needs of students and families, promotes inclusion and diversity,and ensures access to education and vital resources for all. 231Page Meridian CDBG Program I PY24 Action Plan 25 Agency/Group/Organization Women's and Children's Alliance Agency/Group/Organization Type Services- Housing Services-Children Services-Victims of Domestic Violence Services-Victims What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The WCA(Women's and Children's Alliance) plays a vital role Agency/Group/Organization was in providing comprehensive services to individuals who have consulted.What are the anticipated experienced interpersonal violence in the community.Their outcomes of the consultation or services are offered free of charge and are accessible to areas for improved coordination? women, children, men, and individuals who are gender non- conforming.The range of services includes shelter, hotline support, court advocacy, counseling, case management, and financial empowerment classes.Affordable housing emerges as a critical need for the agency's clients, as it directly affects their ability to escape abusive or violent environments. Through meetings, emails, and phone calls,the city engages with the WCA to gain a better understanding of the community's needs and to coordinate services that address those needs effectively. By collaborating with the WCA,the city aims to provide support, resources, and coordinated efforts to empower survivors and ensure their safety and well- being. Table 2—Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting: The City continues to consult with all required organizations in helping to formulate a strategy for the efficient use of HUD Community Development Block Grant(CDBG)funds. Every agency identified was offered an opportunity to participate in the development of the plan. While no agencies were left out,the City does not have a citizen's advisory group to consult with. Other local/regional/state/federal planning efforts considered when preparing the Plan: Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of Organization each plan? Our Path Home and the City of Meridian are both committed to ensuring greater access to fair and affordable housing,the Continuum of Our Path Home reduction/prevention of homelessness, and access to credit for Care homeownership. The City participates in many joint efforts and organizations with Our Path Home to help support increasing housing options for residents. 241Page Meridian CDBG Program I PY24 Action Plan Table 3—Other local/regional/federal planning efforts Narrative: Meridian is committed to engaging residents and stakeholders in the planning process, recognizing the value of diverse perspectives and inclusive decision-making.The City sought input from a wide range of entities during the development of the Con Plan, including broadband service providers,to gain a comprehensive understanding of the community's connectivity needs and opportunities. By involving these stakeholders, Meridian gathered valuable insights and identified strategies to enhance broadband access and affordability for residents. Collaboration between CDBG staff and other departments plays an important role in addressing the community's preparedness and response capabilities. By working closely with these departments, CDBG staff was able to incorporate emergency management considerations into its planning efforts, ensuring the safety and well-being of residents during times of crisis. Meridian's commitment to stakeholder engagement and consultation extends beyond the Con Plan.The City intends to continue prioritizing this approach in the development of subsequent Action Plans.This iterative process allows for ongoing feedback,adaptability, and addressing emerging needs and priorities within the community. By maintaining an open dialogue with stakeholders, Meridian can ensure that its plans and actions remain responsive to the evolving requirements of its residents. The City's resilience efforts are comprehensive,focusing on flood-prone areas, public land or water resources, and emergency situations.Through partnerships with agencies like the Ada County Office of Emergency Management, Meridian develops local response plans and implements hazard mitigation strategies.This collaboration encompasses various aspects, including flood response, hazardous materials incidents,wildfire response,emergency response, and hazard mitigation efforts.The mutual aid agreement with neighboring communities further strengthens Meridian's emergency response capabilities, allowing for the mobilization of additional first responders when necessary. In anticipation of fuel shortages during critical situations, Meridian has signed an MOU to ensure access to fuel for essential vehicles, such as those used by the police department,fire vehicles, and city generators,guaranteeing uninterrupted emergency services. The City participates in programs like the national flood insurance program and the community rating system program, demonstrating its commitment to going above and beyond basic requirements. Meridian's hazard mitigation plan,which includes flood risk mitigation strategies, is designed to protect the community and minimize the impact of flooding incidents. Moreover,the City is exploring alternative fuel sources such as solar energy, battery power, and generators to diversify its energy sources, enhance resilience, and reduce its environmental footprint. Addressing broadband internet access and narrowing the digital divide is a priority for Meridian and these goals have been incorporated into the City's strategic plan.The installation of conduit infrastructure is being considered to expand broadband access throughout the city. Exploring Wi-Fi implementation in public parks aims to provide increased connectivity options for residents. To further support these efforts, Meridian is applying for an energy efficiency community block grant to facilitate the development of a comprehensive plan to address energy efficiency within the community. Staff intends to explore opportunities for partnering to increase efficiencies for low-and moderate-income residents, as well as initiatives to bridge the digital divide. By utilizing grants and available resources, Meridian remains committed to promoting broadband access, enhancing resilience, managing flood-prone areas, and ensuring the overall well-being and resilience of its community. 25 Meridian CDBG Program I PY24 Action Plan AP-12 Participation 24 CFR 91.105, 24 CFR 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation: Sort Mode of Target of Outreach Summary of Summary of Summary of comments Order Outreach response/attendance comments received not accepted and reasons Notices of the public comment No comments received. No comments periods, public hearings, and received. presentations were sent out using the City's social media accounts (Facebook,Twitter, Instagram, Linkedln, Nextdoor). • Minorities • Persons with Notices of the public comment disabilities periods and public hearings were • Non- sent out using multiple distribution targeted/broad lists including that of the Meridian community CDBG Program, Mayor's Office, • Residents of Public Behavioral Health Board, and 1 Internet Outreach and Assisted Housing church groups. • Non-English Speaking-Specify Legal notices were published in the other language: Idaho Press newspaper that Spanish described the public presentations, • Non- comment periods, and hearings targeted/broad regarding the plan development 2 Newspaper Ad community and the draft action plan. n/a n/a Public comment periods were held for the plan development from • Non- March 15 to April 7, 2024. It was Public Comment targeted/broad originally scheduled until March 31, 3 Period community n/a n/a but Council extended it. 26 Page Meridian CDBG Program PY24 Action Plan The draft Action Plan was open for public comment from June 11 to July 15, 2024. The comment period was noticed in the local newspaper. 50%of respondents reported that they or someone they know needed access to services in the past year,with eligibility requirements As part of its plan development being the main barrier. process for the PY24 Action Plan, Most suggested the City conducted a survey from partnerships were with March 15 to April 7, 2024,to gather agencies the City currently • Minorities feedback on services needed over works with, such as those • Non-English the past year and barriers to providing mental health Speaking-Specify accessing those services.The survey services, childcare other language: scholarships, and was distributed through social Spanish media, an email distribution list, a emergency rental • Persons with assistance.Additional disabilities media release,the city e- outreach was requested • Non- newsletter,the city website, for public transportation targeted/broad partner sharing, in-person events, and credit repair.There community and a legal notice.The survey was also a suggestion to All comments were Plan Development • Residents of Public received responses from 50 provide clothing for teens, accepted and noted 4 Survey and Assisted Housing residents. although this is ineligible. from the survey. • Minorities On March 26, 2024,the City held a • Non-English community presentation and public Council was supportive of Speaking-Specify hearing.Although there were few staff efforts and asked other language: in-person attendees,the meeting staff to return on April 9 so Spanish was livestreamed and recorded, they could hear more • Persons with making it difficult to determine the about the community All comments were 5 Public Meeting disabilities feedback. accepted and recorded. total number of viewers.The public 271 Page Meridian CDBG Program PY24 Action Plan hearing was continued until April 9, 2024. Comments from the Open House were generally positive and acknowledged the need for services to help • Minorities residents remain stably • Non-English On April 2, 2024, an Open House housed.A coin voting Speaking-Specify was held at City Hall where staff activity was conducted, other language: spoke with approximately 50 people further explained under Spanish about the Community Development the "Do the Right" section, • Persons with Block Grant(CDBG) program and its as the results were All comments were 6 Event disabilities functions. primarily from this event. accepted. On April 4, 2024,the City coordinated the annual "Do the Right" event at Meridian Middle School.This event,which has been held for many years, encourages people to do something kind for the The community voted on person to their right,such as the importance of various helping a neighbor, appreciating a services as follows: classmate, or buying coffee for a coworker.This year,the City - Intimate Partner partnered with multiple Violence: 25% stakeholders to hold the first annual -Childcare: 24% community fair,attended by - Emergency Rent: 24% • Minorities approximately 200 community - Utilities: 16% • Non-English members and 27 community - Legal:9% Speaking-Specify organizations. -Other: 3%(including other language: Homeowner Repairs, Food Spanish At the fair,staff provided for Families, Community • Persons with information about the CDBG Schools,WASD Fund, and All comments were 7 Event disabilities program and conducted a voting General) accepted. activity where participants used 281Page Meridian CDBG Program PY24 Action Plan coins to vote for the services they deemed most important.The services included intimate partner violence support, childcare, emergency rent assistance, utilities, legal aid, and "other". Each participant received four coins to allocate as they saw fit. Combined with the voting activity from the Open House, a total of 83 individuals participated, casting 332 votes. During the presentation at City Hall on April 9, 2024, • Minorities On April 9, 2024, a presentation was the Council complimented • Non-English held at City Hall.Although there staff for increasing Speaking-Specify were few in-person attendees,the community engagement other language: meeting was livestreamed and efforts.They expressed Spanish recorded, making it difficult to appreciation for the • Persons with determine the total number of feedback received from No comments 8 Public Meeting disabilities viewers. the community. received. On April 11, 2024,the City held an Application Workshop where one potential applicant attended. Despite the lack of attendance,the City demonstrated its commitment to facilitating the application process by providing support and guidance to potential subrecipients. The City also reached out to organizations identified during the The attendee realized that plan development process to this opportunity was not a Application • Potential encourage them to apply and make good fit for them at this No comments 9 Workshop Subrecipients them aware of the workshop. moment. received. 29 Page Meridian CDBG Program I PY24 Action Plan • Minorities • Non-English Speaking-Specify other language: A letter was sent to homes in the Spanish area of impact of the LMA • Persons with Walkability projects to request No comments 10 Correspondence disabilities feedback. No comments received. received. • Minorities People stopping by were • Non-English able to vote on whether Speaking-Specify Staff set up a table at the Boys and they did or did not support other language: Girls Club the afternoon of June 11, the projects.The results Spanish 2024 in an effort to interact with were: Emergency rental • Persons with parents during pickup times. assistance: 14 support,0 disabilities do not. Improved Information was provided about the • Households with action plan. walkways: 13 support, 1 children did not. Boys and Girls Many people stopped by to get Club scholarships: 14 more information on CDBG and to support, 0 do not. help complete the community Homeowner repairs: 14 All comments were 11 Event puzzle. support, 0 do not. accepted. • Minorities People stopping by were • Non-English able to vote on whether Speaking-Specify they did or did not support other language: the projects.The results Spanish were: Emergency rental • Persons with assistance:4 support,0 do disabilities not. Improved walkways: 3 Staff held an open house at City Hall support, 1 does not. Boys on June 18 with information about and Girls Club the action plan. scholarships:4 support, 0 do not. Homeowner There was limited engagement, repairs:4 support, 0 do All comments were 12 Event mostly staff stopped by. not. accepted. 301Page Meridian CDBG Program PY24 Action Plan • Minorities People stopping by were • Non-English Staff held an open house at the able to vote on whether Speaking-Specify Meridian Main Library on June 20, they did or did not support other language: 2024.Staff timed this event to the projects. The results Spanish coincide with library programs such were: Emergency rental • Persons with as the Fit and Fall Proof/Needles, assistance: 10 support,0 disabilities Hooks, and Books class and a STEM do not. Improved • Elderly Adults class. walkways: 12 support,0 Many people stopped by to get do not. Boys and Girls Club more information on CDBG and to scholarships: 10 support,0 help complete the community do not. Homeowner puzzle. repairs: 10 support,0 do All comments were 13 Event not. accepted. • Minorities A combined community puzzle was • Non-English completed during the outreach Speaking-Specify events.The puzzle was on display in other language: front of the Mayor's Office from Spanish July 2, 2024 to July 31, 2024.An • Persons with image of the puzzle can be found in No comments 14 Event disabilities Attachment A. No comments received. received. • Minorities The City's Communication team No comments received. No comments • Non-English reached out to a local reporter to received. Speaking-Specify conduct an interview of CDBG staff. other language: The story ran on the local evening Spanish news and an article posted online • Persons with July 1, 2024.The article can be disabilities found here: https://www.kivitv.com/news/local- news/in-your- neighborhood/meridian/how- meridian-plans-to-spend-over-half- 15 Press Release a-million-dollars-in-federal-funding 31 Page Meridian CDBG Program I PY24 Action Plan • Minorities On July 16, 2024,the City held a • Non-English community presentation and public Speaking-Specify hearing.Although there were few other language: in-person attendees,the meeting Spanish was livestreamed and recorded, • Persons with making it difficult to determine the No comments Public Meeting disabilities total number of viewers. No comments received. received. In general,the community is supportive of the program and the projects that were selected. Of those who responded: -Time in the community: 0 Less than 1 yea 5 mmu 1- • Minorities The City conducted a survey from • Non-English June 11 to July 17, 2024,to gather yearshan 6-10 years/5 Speaking-Specify feedback on the PY24 Action Plan. 10+years other language: The survey was distributed through -77% homeowners/23% Spanish social media, an email distribution renters • Persons with list, a media release,the city e- -20% 18-35 years/55%36- disabilities newsletter,the city website, 59 years/25%60+years • Non- partner sharing, in-person events, targeted/broad and a legal notice.The survey Details of the survey can community received responses from 59 people be found in Attachment 1. All comments were • Residents of Public who live or work with people who accepted and noted 16 Community Survey and Assisted Housing live in Meridian. from the survey. Table 4—Citizen Participation Outreach 321Page Meridian CDBG Program I PY24 Action Plan Expected Resources AP-15 Expected Resources 24 CFR 91.220(c)(1,2) Introduction: The City of Meridian prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by increasing decent housing, creating a suitable living environment,and expanding economic opportunities. The City of Meridian follows HUD guidelines and limits public services to no more than 15%and administration to 20%of the annual entitlement. Anticipated Resources: Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Amount Funds Annual Program Prior Year Total: Available Allocation: Income: Resources: $ Remainder $ $ $ of ConPlan CDBG public- Acquisition The City anticipates receiving roughly federal Admin and $500,000 in annual entitlement funding Planning during PY25 and PY26.There are not Economic anticipated to be a significant amount of Development prior year resources to be allocated at Housing this time. Public Improvements Public Services $524,387 $0 $0 $524,378 $1,000,000 Table 5-Expected Resources—Priority Table 331Page Meridian CDBG Program I PY24 Action Plan Explain how federal funds will leverage those additional resources(private,state and local funds), including a description of how matching requirements will be satisfied: The City of Meridian does not participate in or receive funding from any additional HUD programs that have matching requirements, such as HOME, HOPWA, or ESG. Our housing and public service projects are expected to leverage funds from local, state,federal, and/or private sources.Although we request matching funds as part of the year-end report, it is not a prerequisite for receiving funding.All other projects are managed by the city, utilizing city resources including staffing and supplies. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan: Meridian will continue to improve the livability of low-and moderate-income neighborhoods and buildings. Projects centered around walkability improvements will help residents with mobility challenges better access the neighborhoods, public transportation, and outdoor recreation. The buildout of the public infrastructure improves low-and moderate-income neighborhoods. The City will support multi-modal paths, park upgrades, and public infrastructure improvements in low-to moderate-income areas. Discussion: The City anticipates that some of the current projects will have remaining funding upon completion. However,the exact amount cannot be identified at this time since the projects are still active and agreements are in place. The City expects partners to leverage CDBG funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. 341Page Meridian CDBG Program I PY24 Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information: Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Public Facilities and 2022 2026 Non-Housing Meridian Create a Suitable CDBG: Public Facility or Infrastructure Infrastructure Community Citywide Living Environment $235,221 Activities other than Low/Moderate Improvements Development Income Housing Benefit:400 Persons Assisted 2 Public Services 2022 2026 Homeless Meridian Expand CDBG: Public service activities other than Non-Homeless Citywide Opportunities for $78,657 Low/Moderate Income Housing Special Needs LMI Persons Benefit:87 Persons Assisted Non-Housing Homelessness Prevention: 20 Persons Community Assisted Development 3 Housing 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Homeowner Housing Rehabilitated: 8 Citywide Housing $160,000 Household Housing Unit 4 Program 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Other: 1 Other Administration Public Housing Citywide Housing $50,500 Homeless Create a Suitable Non-Homeless Living Environment Special Needs Expand Non-Housing Opportunities for Community LMI Persons Development Table 6—Goals Summary Goal Descriptions: 351Page Meridian CDBG Program I PY24 Action Plan 1 Goal Name Public Facilities and Infrastructure Improvements Goal Public Facilities and Improvements are publicly-owned facilities and infrastructure such as streets, playgrounds, underground utilities,and buildings Description owned by non-profits open to the general public.Safe and accessible infrastructure is essential to the quality of life and building communities that support community diversity and stability. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned or owned by a nonprofit and open to the general public.Acquisition,construction, reconstruction, rehabilitation,and installation of public facilities and improvements are eligible activities. Meridian's goal to improve and expand public facilities may include, but is not limited to: • ADA Improvements • Senior Centers • Homeless and Domestic Violence Facilities • Neighborhood Facilities • Health Facilities • Sidewalks 2 Goal Name Public Services Goal Public services are an integral part of a comprehensive community development strategy. Public Service activities provide for a wide range of Description activities that address needs in the community provided for the target population. Public services can strengthen communities by addressing the needs of specific populations.They can address a range of individual needs and increase CDBG dollars' impact by complementing other activities. The City of Meridian may allocate up to 15%of CDBG funds to public services programs that provide supportive services for low-to moderate- income persons or prevent homelessness. In general,these services are provided by local non-profit partners.This funding is capped at 15%of the CDBG entitlement plus program income. Meridian's goal to improve and provide public services may include, but is not limited to: • Child care • Health services • Behavioral health services • Services for homeless persons • Services for seniors • Welfare services(excluding income payments) 361 Page Meridian CDBG Program I PY24 Action Plan 3 Goal Name Housing Goal The City prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by Description increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Meridian is committed to improving and expanding access to safe and affordable housing for low-and moderate-income(LMI) residents.Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. Meridian's projects to improve housing sustainability may include, but are not limited to: • Homeownership Assistance • Rehabilitation (single-unit residential and/or multi-family residential) • Energy efficiency improvements • Acquisition • The administrative cost for rehabilitation activities • Lead-based paint testing/abatement • Housing counseling 4 Goal Name Program Administration Goal Program Administrative funds will pay reasonable program administrative costs and carrying charges related to the planning and execution of Description community development activities.Administering federal funds and ensuring compliance is critical for utilizing Federal resources. Meridian is committed to using CDBG entitlement funding for administration to help to continue growing a community development program that is efficient, effective,and resourceful. Meridian may have administration projects that include, but are not limited to: • General management,oversight,and coordination • Providing local officials and citizens with information about the CDBG program • Preparing budgets and schedules • Preparing reports and other HUD-required documents • Program planning • Public Information • Monitoring program activities • Fair Housing activities • Indirect costs • Submission of applications for Federal programs 37 Page Meridian CDBG Program I PY24 Action Plan Projects AP-35 Projects 24 CFR 91.220(d) Introduction: The City has allocated funds from the Community Development Block Grant(CDBG) program to support projects that align with the priority needs and goals outlined in the 2022-2026 Con Plan.The Con Plan serves as a comprehensive strategy for addressing community development and affordable housing needs within the jurisdiction. By allocating CDBG funds to these projects,the City aims to effectively address the identified priorities and work towards achieving its long-term goals for community development and housing. Projects: # Project Name 1 2024 Emergency Rental Assistance 2 2024 Youth Scholarships 3 2024 Homeowner Repair 4 LMA Walkability NW V St. 5 LMA Walkability NW 7th (Phase 1) 6 Alternate: LMA Walkability NW 7th (Phase 2) 7 Alternate: LMA Walkability NW 7th (Phase 3) 8 Alternate: LMA Walkability W. Maple 9 2024 Administration 10 2024 Fair Housing Table 7-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs: The Federal CDBG funds are intended to provide low-and moderate-income households with viable communities, including decent housing, a suitable living environment, and extended economic opportunities. Eligible activities include housing rehabilitation and preservation, homeownership opportunities, public services, community infrastructure improvements, planning, and administration. The system for establishing the priority for the selection of these projects is predicated upon the following criteria: • Meeting the statutory requirements of the CDBG program; • Meeting the needs of low-and moderate-income residents; • Coordination and leveraging of resources; 38 Meridian CDBG Program I PY24 Action Plan • Response to expressed community needs; • Sustainability and/or long-term impact; and • The ability to demonstrate measurable progress and success. The primary obstacles to meeting underserved needs are the limited resources available to address identified priorities.The City of Meridian will partner with other public agencies and nonprofit organizations,when feasible,to leverage resources and maximize outcomes in housing and community development. In the end, the need far exceeds the funding available from all sources combined. 391Page Meridian CDBG Program I PY24 Action Plan AP-38 Project Summary Project Summary Information: 1 Project Name 2024 Emergency Rental Assistance Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $43,698 Description This program provides case management coupled with emergency rental assistance. Target Date 9/30/2025 Estimate the number and 20 LMI individuals at risk of homelessness type of families that will benefit from the proposed activities Location Description Services will be offered in the community and at provider offices and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 05QSubsistence Payments 401 Page Meridian CDBG Program I PY24 Action Plan 2 Project Name 2024 Youth Scholarships Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $34,959 Description The Youth Scholarship Program provides free or reduced participation fees to low-income Meridian youth for summer programs and before/after school program. Target Date 9/30/2025 Estimate the number and 87 LMI children type of families that will benefit from the proposed activities Location Description Services will be provided at Boys&Girls Clubs throughout the Treasure Valley. Planned Activities 05L Child Care Services 3 Project Name 2024 Homeowner Repair Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $160,000 Description The Homeowner Repair Program improves weatherization,accessibility,energy efficiency, and visitability of LMI Meridian residents existing homes, making them safer and more financially sustainable. Target Date 9/30/2025 Estimate the number and 8 LMI households type of families that will benefit from the proposed activities Location Description NeighborWorks Boise business offices are located at 3380 W.Americana Terrace, Ste 120 in Boise, but the application is available online. Project manager will complete project at the residence. Planned Activities 14A Rehabilitation;Single-Unit Residential/14H Rehabilitation Administration 411 Page Meridian CDBG Program I PY24 Action Plan 4 Project Name LMA Walkability NW 3rd St. Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $40,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles,street lights, benches and trees.This was a backup project last year and has been partially funded through funds reallocated during the PY22 CAPER and from under- budget projects, including PY22 Homeowner Repair($1,625)and PY23 Fair Housing($4,325). Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St Planned Activities 03L Sidewalks 5 Project Name LMA Walkability NW 7th (Phase 1) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $195,221 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles,street lights, benches and trees. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1233 NW 7th St.to 1505 NW 7th St. Planned Activities 03L Sidewalks 42 Meridian CDBG Program I PY24 Action Plan 6 Project Name Alternate: LMA Walkability NW 7th (Phase 2) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles, street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1505 NW 7th St.to W.Cherry Ln. Planned Activities 03L Sidewalks 7 Project Name Alternate: LMA Walkability NW 7th (Phase 3) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks,installation of trash receptacles,street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1233 NW 7th St.to W. Carlton Ave. Planned Activities 03L Sidewalks 431Page Meridian CDBG Program I PY24 Action Plan 8 Project Name Alternate: LMA Walkability W. Maple Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles, street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W. Maple Ave.from NW 2nd St.to NW 4th St. Planned Activities 03L Sidewalks 9 Project Name 2024 Administration Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG: $43,500 Description Reasonable program administrative costs related to the planning and execution of community development activities. Target Date 9/30/2025 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description Administration office is located in Meridian City Hall at 33 E. Broadway Ave. suite 102. Planned Activities 21A General Program Administration 441Page Meridian CDBG Program I PY24 Action Plan 10 Project Name 2024 Fair Housing Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG:$7,000 Description This project will carry out activities that relate to fair housing. At a minimum, CDBG funds will be used to implement a Fair Housing Campaign in April. Other opportunities to promote fair housing activities will be evaluated as they arise. Target Date 9/30/2025 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description The Fair Housing Campaign will be promoted via television, radio, and social media. Planned Activities 21D Fair Housing Activities 451Page Meridian CDBG Program I PY24 Action Plan AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement(including areas of low-income and minority concentration)where assistance will be directed: The Action Plan does not target specific geographic areas within the jurisdiction. Funds are distributed to maximize impact across different areas,as the City does not have a concentrated low-to moderate-income neighborhood.Some projects may focus on these areas, but they are not part of a larger reinvestment initiative or Revitalization Strategy Area (NRSA).The goal is to address the needs of low-to moderate-income residents community-wide. By distributing resources broadly,the City of Meridian promotes equitable development and improves the well-being of all residents. Geographic Distribution: Target Area Percentage of Funds Meridian Citywide 100 Table 8-Geographic Distribution Rationale for the priorities for allocating investments geographically: The City did not identify a geographic target area as a basis for funding allocation priorities. Goals and projects are not limited to a specific area within the City. Discussion: All projects supported with CDBG funds are within the Meridian City limits.The projects listed in the Action Plan will benefit low-and moderate-income residents throughout the City of Meridian. 461 Page Meridian CDBG Program I PY24 Action Plan Affordable Housing AP-55 Affordable Housing 24 CFR 91.220(g) Introduction: Although lower-income homeowners do not undertake improvements annually,those who do typically devote a significant share of their incomes to these projects. In 2023, homeowners in the bottom income quartile spent about 12%of their incomes on remodeling projects, nearly three times the share of owners in the top income quartile and roughly twice the average share for all homeowners. Consequently, lowest- income homeowners have contributed about 8-10%of all national home improvement spending in recent years (TheMReport) (Today's Homeowner) (Today's Homeowner). These homeowners, often living in older homes,spent significantly more on replacement projects(51%) compared to those in the top income quartile (40%). Conversely, lowest-income owners allocated a smaller portion of their budgets to kitchen and bath remodels and additions (22%)than top quartile owners(36%) (Today's Homeowner). Given that national spending on replacement projects tends to be more stable than on discretionary projects, the expenditures by lower-income homeowners have also remained more stable over the remodeling cycle. This stability in spending helps maintain a balance in the home improvement market, but it also highlights the disparity between the housing conditions of the highest-and lowest-income households(Today's Homeowner) (Today's Homeowner). During PY24,the City of Meridian will support the maintenance of affordable housing for low-to moderate- income residents.The city focuses on homeowner rehabilitation programs as a key strategy to help eligible residents maintain stable housing. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 8 Special-Needs 0 Total 8 Table S-One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 8 Acquisition of Existing Units 0 Total 8 471 Page Meridian CDBG Program I PY24 Action Plan Table 6-One Year Goals forAffordable Housing by Support Type Discussion: Meridian's approach to affordable housing aligns with the definition of affordable homeownership specified in §92.254. While the city currently does not fund homeownership activities, its funding focuses on ensuring that any homebuyer assistance activities meet the definition of affordable homeownership. Meridian is not currently funding any rental activities as part of its Affordable Housing Goals. Instead,the city promotes affordable housing through its homeowner repair program.This program aims to assist homeowners in maintaining their homes,ensuring they remain stably housed in affordable housing. By providing resources for home repairs and improvements,the city helps homeowners address critical issues and preserve housing affordability. Through its homeowner repair programs, Meridian aims to promote stable housing conditions and affordability for low-to moderate-income residents.These efforts contribute to creating a sustainable and inclusive community where residents can thrive and maintain affordable housing options. 481Page Meridian CDBG Program I PY24 Action Plan AP-60 Public Housing 24 CFR 91.220(h) Introduction: The Ada County Housing Authority(ACHA) does not currently operate any public housing units within Meridian; however, it does administer the Housing Choice Voucher(HCV),also referred to as the Section 8 program, in that area. Serving approximately 2,251 low-income households throughout Ada County, equating to around 8%of Meridian households,this program enables participants to select rental units meeting program requirements within the county. Following identification of a suitable rental unit,tenants contribute a portion of the rent based on their income,while ACHA provides the rental subsidy directly to the landlord. Actions planned during the next year to address the needs to public housing: The Housing Choice Voucher(HCV) program is set to open its waiting list from May 28 to June 27 of 2024. Through a lottery system, 2500 households will be chosen and added to the waiting list. Priority will be given to elderly households,those with disabilities,families with children,and households transitioning from rapid rehousing/transitional housing programs designed for those experiencing homelessness. ACHA continues to provide quality housing that is affordable to the low,very low, and extremely low-income households.Strategies pursued by the ACHA as outlined in the 5-year PHA plan continue to be successful and allows the authority to meet their mission to promote adequate and affordable housing, economic opportunities, and a suitable living environment free from discrimination. The organization's strategic goals are: 1. Expand the Supply of Assisted Housing 2. Improve the Quality of Assisted Housing 3. Operate at a High Level of Efficiency 4. Promote Self-Sufficiency and Asset Development of Assisted Households 5. Ensure Equal Opportunity and Affirmatively Further Fair Housing Actions to encourage public housing residents to become more involved in management and participate in homeownership: ACHA actively promotes greater resident engagement in the management of public housing through its Resident Advisory Board Meetings.These gatherings serve as crucial platforms where residents are encouraged to voice their opinions,concerns, and suggestions. By fostering open dialogue and collaboration, ACHA aims to ensure that the needs and preferences of public housing residents are effectively addressed. The Homeownership Program has encountered significant challenges in recent years, primarily due to the changing dynamics of the housing market. Escalating property values, heightened competition, and rising mortgage rates have made it increasingly difficult for low-income families to move from renting to owning a home.To address these issues and promote homeownership among public housing residents,we are actively providing, both directly and through referrals, resources such as financial education and counseling, partnerships with financial institutions,first-time homeownership classes, budgeting assistance, and more. If the PHA is designated as troubled,describe the manner in which financial assistance will be provided or other assistance: 491Page Meridian CDBG Program I PY24 Action Plan ACHA is not designated as a troubled PHA. Discussion: The City does not own or manage any public housing and relies on ACHA to provide those services to the community. The City works with ACHA on various initiatives to coordinate and promote services and resources to the community. 50 Meridian CDBG Program I PY24 Action Plan AP-65 Homeless and Other Special Needs Activities 24 CFR 91.220(i) Introduction: The City coordinates with the Boise City/Ada County Continuum of Care (CoC)to identify the strategies to address needs of those who are at risk of or currently experiencing homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons(especially unsheltered persons)and assessing their individual needs: The City intends to continue to work with its partners to identify, understand, and support those experiencing homelessness(especially persons experiencing unsheltered homelessness) or at risk of homelessness with special needs in Meridian. • Continuum of Care Member-The City of Meridian is a member of the Continuum of Care (CoC). The City has committed to better understanding the needs that Meridian residents who are currently or at risk of experiencing homelessness face and how to serve them better. • Community Collaboration -City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other government officials, and local service providers, including West Ada School District,Jesse Tree, and CATCH. This collaboration helps the community provide support, understanding, and outreach to those experiencing homelessness in Meridian. • Homeless Management Information System- In previous years,the City worked with the CoC to add data points to the CoC's Homeless Management Information System (HMIS)to enable the City to determine how many Meridian residents are experiencing homelessness and the reasons for their housing crisis. The City is committed to serving the individual needs of Meridian's homeless population, as identified by the CoC and local organizations. • Point-in-Time Count-The City has also worked with the CoC to conduct the annual Point-in-Time Count,which helps determine the number of people experiencing homelessness on a given day. This information allows the City to understand the level of homelessness in Meridian and develop a program that better serves those in need. The City will continue to assist with this process in upcoming years. • Emergency Rental Assistance- Meridian's Action Plan includes funding for Emergency Rental Assistance. This program provides financial support to help residents at risk of homelessness remain in their stable housing. • PREVENT Committee—The City is a member of this workgroup that focuses on ways to maximize resources we currently have for prevention efforts, and build out new ways of supporting our most vulnerable residents. • FUND Committee—The City participates in this workgroup that aims to increase funding to match the scale of local need. Addressing the emergency shelter and transitional housing needs of homeless persons: While there are emergency shelter and transitional housing facilities located in other nearby cities in the Treasure Valley, none of these facilities are located within City of Meridian. The City has prioritized funding homelessness prevention to mitigate the need for these services, but also works with the CoC to assist Meridian residents who need emergency shelter. The City encourages agencies who provide these services to apply for CDBG funding, but there were no applications during PY24 for projects directly related to 511 Page Meridian CDBG Program I PY24 Action Plan emergency shelters or transitional housing projects. However, all services to be funded are available to those who qualify. Helping homeless persons(especially chronically homeless individuals and families,families with children, veterans and their families,and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again: Meridian recognizes the importance of addressing homelessness and supporting individuals and families in making the transition to permanent housing and independent living.The City has implemented several initiatives and partnered with various organizations to achieve these goals. One of the key partnerships is with NeighborWorks Boise,which receives funding from the City to assist low- and moderate-income Meridian residents with homeowner repairs.This support helps individuals and families remain in housing they can afford,thereby preventing homelessness and promoting housing stability. The City also collaborates with Jesse Tree,a local organization that provides rental and case management services to individuals and families experiencing homelessness or at risk of homelessness in Meridian.These services aim to prevent homelessness and address the immediate needs of those currently without housing. Meridian has established extensive partnerships with committees, organizations, and networks involved in evaluating, understanding, and addressing the needs of individuals experiencing homelessness.These include local law enforcement agencies, neighboring cities,service providers like the Women's and Children's Alliance, Boys&Girls Clubs,school districts,food banks, and many others.Through these partnerships,the City works to coordinate efforts, share resources, and implement comprehensive approaches to address homelessness in Meridian. The City's collaboration with CATCH (Charitable Assistance to Community's Homeless) and the Continuum of Care (CoQ is particularly significant.These partnerships aim to support local service providers in assisting individuals and families experiencing homelessness,with a focus on shortening the duration of homelessness and facilitating the transition to permanent housing and independent living. Meridian's relationships with the Ada County Housing Authority(ACHA),CATCH, and Jesse Tree are instrumental in creating access to affordable housing units for individuals and families experiencing homelessness.The City works with these organizations to develop activities and programs that not only provide housing options but also prevent individuals and families from becoming homeless in the first place. Overall,through collaboration, partnerships, and targeted initiatives, Meridian is committed to addressing homelessness,supporting homeless individuals and families, and ensuring access to affordable housing,with the aim of facilitating the transition to permanent housing and preventing future instances of homelessness. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care(such as health care facilities, mental health facilities,foster care and other youth facilities,and corrections programs and institutions);or, receiving assistance from public or private agencies that address housing, health,social services,employment, education,or youth needs: 521 Page Meridian CDBG Program I PY24 Action Plan Meridian recognizes the importance of preventing homelessness, particularly among low-income individuals and families, including those who are at high risk due to various circumstances.The City is actively engaged in partnerships and collaborations to address these needs and provide support. Meridian is an active participant in the Continuum of Care (CoC),which consists of representatives from organizations such as the Ada County Housing Authority(ACHA), Health and Welfare, mental health service providers, law enforcement, and correctional agencies.The CoC plays a critical role in coordinating efforts, collecting and reviewing data, and prioritizing strategies based on input from service providers.The coordinated entry process ensures that individuals and families across Ada County have access to necessary services and support. Regular case conferencing is conducted to discuss individual cases and develop appropriate interventions. To further support individuals and families at risk of homelessness,the City provides funding to Jesse Tree. This partnership aims to keep families, individuals, and children who are at risk of eviction stably housed, ensuring they maintain housing stability and avoid homelessness. Meridian also collaborates with other organizations such as the West Ada School District to assess needs and provide appropriate services to individuals and families facing the risk of homelessness. Through its involvement in the CoC and partnerships with organizations like Jesse Tree and the West Ada School District, Meridian is actively working to prevent individuals and families, especially those with low income and those transitioning from institutions,from experiencing homelessness.These efforts involve assessing needs, coordinating services, and providing financial assistance to ensure stable housing and access to support services Discussion: The City of Meridian recognizes the importance of addressing the housing and supportive service needs of non-homeless special needs persons, including the elderly,frail elderly, persons with disabilities, individuals with HIV/AIDS, and public housing residents.While the primary focus of the Community Development Block Grant(CDBG) program is housing stability for low-and moderate-income (LMI) residents,the City has implemented various actions to support these specific populations. One area of focus is the provision of youth scholarships for childcare.This program helps low-income families, including those with special needs children, by offering financial assistance for childcare services. Access to affordable and quality childcare not only supports working parents but also promotes the well- being and development of children. Additionally,the City is committed to improving walkability in low-to moderate-income neighborhoods.This includes infrastructure enhancements such as sidewalks, pedestrian pathways, and other amenities that make it easier for residents, including those with disabilities or mobility challenges,to navigate their communities.These improvements contribute to creating inclusive and accessible neighborhoods for all residents, including the elderly and individuals with disabilities. Through these actions,the City of Meridian demonstrates its commitment to addressing the housing and supportive service needs of non-homeless special needs persons. By focusing on crisis services for victims of interpersonal violence,youth scholarships for childcare, and walkability improvements in low-to moderate- income neighborhoods,the City strives to enhance the overall well-being and quality of life for these individuals and families in the community, regardless of their housing status. 531Page Meridian CDBG Program I PY24 Action Plan AP-75 Barriers to affordable housing 24 CFR 91.220(j) Introduction: Housing prices continue to rise, severely impacting the availability of affordable housing in the United States. According to Brian Montgomery, Federal Housing Administration commissioner and assistant secretary for housing, constraints on housing not only reduce the supply of affordable housing but also increase the number of households that are cost-burdened,spending more than 30 percent of their income on rent. Land-use policies and zoning regulations constrain the supply of affordable housing. Density limits, height restrictions, parking requirements, lengthy permitting and approval processes, and community opposition all contribute to increased housing prices. Many local planning procedures currently in place enable community opposition that stalls housing production. Reshaping local regulations allows jurisdictions to make a lasting impact on the supply of affordable housing. HUD, PD&R Edge, "Regulatory Barriers and Affordable Housing Quarterly Update" Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land,zoning ordinances, building codes, fees and charges,growth limitations,and policies affecting the return on residential investment: To remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing, the City of Meridian has implemented several actions. Firstly,through its redevelopment plan for downtown, known as Destination Downtown,the City is actively working towards creating more diverse housing types.This includes apartments,townhomes, condominiums, duplexes, and single-family homes to cater to different housing needs and life cycles. By promoting a healthy mix of housing options,the City aims to attract residents and support new businesses, ensuring a vibrant and active downtown area. The City has also facilitated multiple Requests for Proposals (RFPs)for publicly-owned properties in downtown Meridian. During this process, priority has been given to proposals that focus on developing mixed-use and high-density housing. By encouraging such development,the City aims to increase housing options and address the shortage of affordable housing in the area. As part of these efforts, one awarded project, Downtown Lofts,will contribute to affordable housing in downtown Meridian.The project includes the dedication of six units specifically for participants of the local organization CATCH,which provides housing assistance to individuals and families experiencing homelessness or at risk of homelessness. Through these actions,the City of Meridian is actively working to remove barriers to affordable housing by promoting diverse housing options,facilitating the development of mixed-use and high-density housing, and ensuring the inclusion of affordable units in new projects.These initiatives aim to create a more inclusive and accessible housing market while addressing the negative effects of public policies that may hinder the availability and affordability of housing in the community. Discussion: The City will continue to identify areas to reduce barriers to affordable housing. 541Page Meridian CDBG Program I PY24 Action Plan AP-85 Other Actions 24 CFR 91.220(k) Introduction: The City of Meridian continues to remain involved in several efforts to address the needs of the underserved and promote efforts to coordinate the many components related to housing, suitable living environments, and promoting safer living environments. Actions planned to address obstacles to meeting underserved needs: The City's planned actions to address obstacles to meeting underserved needs demonstrate a proactive approach to improving the well-being of its residents and reducing disparities. Engaging in conversations with neighboring communities and service providers is a valuable step in identifying and addressing underserved needs. By collaborating and sharing information,the City can gain a comprehensive understanding of the challenges faced by its residents and work towards effective solutions. This approach also fosters regional cooperation and allows for a more holistic approach to addressing community needs. Allocating funding to provide housing stability for those at risk of homelessness and extended care programs for youth reflects the City's commitment to preventing homelessness and creating supportive environments. By investing in these initiatives,the City aims to address immediate challenges and provide individuals and families with the necessary resources and support to maintain stable housing and improve their quality of life. The collaboration between the Economic Development Administrator and the CDBG program demonstrates an integrated approach to aligning the needs of residents with economic opportunities.This coordination can help identify strategies to enhance economic development, promote job growth, and improve access to employment and economic resources for underserved populations. Expanding relationships with private providers, developers, and social services providers is another key action to reduce obstacles to achieving decent housing, a suitable living environment, and expanded economic opportunities. Building strong partnerships with these stakeholders can facilitate the development of affordable housing projects, encourage the provision of necessary services, and foster community-driven solutions to address unmet needs. By implementing these planned actions,the City of Meridian aims to address obstacles, reduce disparities, and ensure that all residents have access to affordable housing, supportive services, and economic opportunities. Actions planned to foster and maintain affordable housing: The City intends to partner with local service providers that will assist in fostering and maintaining affordable housing. Projects funded during PY24 will provide: • Emergency assistance to families who are at risk of eviction and homelessness; • Assistance for homeowners to make necessary improvements to maintain their current housing; and, 551Page Meridian CDBG Program I PY24 Action Plan • Scholarships for children to participate in extended care programs so their caregivers can work. Additionally,the City will be working with service providers that focus on providing stability to those with mental health and/or substance use disorders to allow them to gain or maintain affordable housing with access to care coordination.The City will also explore additional partnerships with mission-driven and private developers to bring more workforce housing into downtown and underutilized land parcels. The City is actively working to develop workforce housing and opportunities for residents to increase their income to foster and maintain affordable housing. Actions planned to reduce lead-based paint hazards: Meridian's CDBG projects,which require lead-based paint actions, are generally limited to housing rehabilitation. The Lead-Safe Housing Rule(LSHR) process involves the following areas: notification, lead hazard evaluation, lead hazard reduction, and clearance. CDBG housing rehabilitation projects do not require ongoing lead- based paint maintenance. Lead-based paint activities apply to all homes built before 1978. Meridian has written policies and procedures for all programs required to comply with the HUD lead-safe housing rule (LSHR).Additionally,the City requires lead-based paint policies and procedures with any partners who may administer these programs on the City's behalf. Contractors in the housing rehabilitation program have lead-based paint requirements integrated into their contract for services with the homeowner. Actions planned to reduce the number of poverty-level families: The objectives of the CDBG program are to address the needs of low to moderate-income residents in Meridian.Generally,the CDBG-funded programs in the current Action Plan work toward this end,whether through direct service delivery through contracted subrecipients or infrastructure improvements to reduce blight and address accessibility issues. In addition to the programs,the City has developed many partnerships with service providers, non-profits, state agencies, and other entities to address issues affecting poverty. Actions planned to develop institutional structure: In recent years the City made the CDBG Administrator position a full-time position and changed the position title to Community Development Program Coordinator.This position is now funded out of the City's general fund.This institutional change is designed to provide more time to effectively manage the CDBG program and provide flexibility for the position to expand efforts into economic and other areas that can help meet the community development needs of the City. Staff will continue to work to attain relevant and appropriate professional development training during the program year to learn and address current and future institutional problems. Discussions will continue about the expansion and opportunities to add new program staff to assist in this community development work. The City was involved in the institutional restructuring of the CoC and the implementation of new HMIS and Coordinated Entry standards for service providers in the County.These activities have altered the institutional framework of housing and other service providers in the region and have improved the efficiency and transparency of the collaborative work to address these needs.The City hopes to identify new institutional structures that can be developed, reformed, or changed to better support those most at risk in the region. 561 Page Meridian CDBG Program I PY24 Action Plan Actions planned to enhance coordination between public and private housing and social service agencies: City staff will be working with the CoC to identify ways to enhance coordination between public and private housing and social service agencies.As in many communities,there is not enough funding to provide the necessary level of services, so the CoC plans to identify a way of coordinating services that are available and reducing duplication of services for a more effective use of funding. Multiple methods will be explored including phone apps and enhancing services that are already available. The City's partnership and funding relationship with local housing service organizations including NeighborWorks Boise,Jesse Tree, and Ada County Housing Authority will continue to expand in this program year. In addition, coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary,Terry Reilley, EI-Ada Community Action,Jannus, Idaho Office for Refugees,Agency for New Americans,Women's and Children's Alliance, and all members associated with the local CoC(including private housing developers)will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. Meridian's participation in the local CoC, housing and homelessness roundtables,and other regional coordination efforts outlines the City's continued action plan for enhancing the networking and coordination between public and private housing and social service agencies. Discussion: The City intends to fund multiple projects that will improve access to affordable housing and suitable living environments for Meridian residents. Staff will be working with subrecipients to identify barriers within their programs and find ways to address them to provide more effective services. Staff will also identify ways to improve and expand Meridian's CDBG Program for future years. 571 Page Meridian CDBG Program I PY24 Action Plan Program Specific Requirements AP-90 Program Specific Requirements 24 CFR 91.220(1)(1,2,4) Introduction: The City is in compliance with the program-specific requirements outlined in 24 CFR 91.220(I)(1), (2), and (4) for the Community Development Block Grant(CDBG) Program.The Projects Table identifies the planned use of all CDBG funds, including program income and other funding sources. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1): Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements: 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% The City's certification period includes program years 2024, 2025, and 2026. Outside of admin and fair housing,the City will allocate all funding for PY24 to LMI projects. The City commits to meet the 70% LMI benefit requirement of the federal CDBG program over the span of that three-year certification period. 581Page Meridian CDBG Program I PY24 Action Plan Attachment 1: Citizen Participation Planning for Action Plan Public Comments Public feedback on potential service providers and projects to be funded in the upcoming year was gathered from March 15 to April 7, 2024. Public hearings were held on March 26 and April 9, 2024. The City accepted comments via testimony at the public hearings, phone calls, emails, or by completing a survey that asked questions about the needs of the community. The survey was completed by 50 participants that identified as either a Meridian resident or someone who works with Meridian residents. There were an additional 6 responses from people who were not connected to Meridian,these responses were not included in the feedback. Below are the results of the survey and comments received from all methods. Yes 50 No 6 Figure 1:Number of survey participants reporting that they or someone they knew required services in the past year. 16 10 Emergerncy Rental Assistance 13 14 0 Utility Assistance S 12 IS Childcare Assistance 15 16 8 10 Legal Services 6 G DomesticAntimate Partner Yiole.., 3 4 Other 2 2 D Figure 2:The types of services that were required from Figure 1. 59 Page Meridian CDBG Program PY24 Action Plan ■N/A ■ Easy to Access ■Some Issues ■Difficult to Access ■Unable to Access Emergency Rental Assistance ' Utility Assistance Childcare Assistance Legal Services Domestic/Intimate Partner Violence Assistance Other 100% 0% 100% Figure 3:Level of ease accessing services. 12 Location 2 14 Paperwork 5 8 Eligibility Requirements 11 6 0 Sta ff 2 19 Times/Days of Availability 5 4 0 Other 3 2 ■ Figure 4:Barriers to accessing services. Current Contacts Emergency Rental Assistance Mental Health Childcare Additional Public Transportation Outreach Required Credit Repair Ineligible Projects Clothing for Teens Table 9:Partnerships suggested during survey. 60 Page Meridian CDBG Program I PY24 Action Plan ER� � I il CDBG Coins Choose how you would like to see services funded. (4 coins/person) or rigure 5:Voting during outreach events during the planning period. 61 Page Meridian CDBG Program PY24 Action Plan k md"1[ it rGCUf IC0.lC}2-1i71 [�4 man r 1 F ■ r i ' +4 Figure 6:Table at Do the Right event. Commenter of Summary of Comments Anonymous survey As a parent with a child at Compass Public Charter School,which has Mondays off,finding affordable Monday child care is challenging.The Boys and Girls Club only operates before and after West Ada School days. Solutions could include the Boys and Girls Club opening all day on Mondays,tuition assistance for the Skyhawks Academy program with transportation to the Boys and Girls Club, or Meridian Homecourt offering all-day Monday childcare. Anonymous survey As a disabled individual with metal allergies, I struggle with inadequate Medicaid coverage and housing needs. Unable to work and needing 621 Page Meridian CDBG Program I PY24 Action Plan child care, I face uncovered costs for essential physical therapy, chiropractic treatments, and medical equipment. I urgently need more low-income,3+ bedroom apartments to avoid homelessness due to bad credit.While one of my children received a scholarship and the Medicaid/EBT processes were smooth, other assistance is lacking. I urge the Idaho legislature to expand Medicaid for therapy and chiropractic care, increase housing options, cover The Wellness Center, provide emotional therapy with animals, and help repair my credit and identity. Additionally, I call for mental health programs like San Diego County's Catalyst to support the many residents in Idaho who need such services. Anonymous survey I would appreciate more access through email and virtual communication.Jesse Tree and El Ada were great with this sort of communication. Anonymous survey Jesse Tree's online application made it easier to access services. Anonymous survey I found the service at the Meridian main branch very unhelpful and even slightly rude and condescending. I need someone more helpful and knowledgeable to assist with my inquiries regarding the Boys and Girls Club. Anonymous survey I'm unaware if the city provides emergency rental assistance, aside from the expired Boise City/Ada County Housing Authority program and Jesse Tree. I have friends who might need rental assistance, but I don't think any have tried to apply. It would be helpful to have a page on the city website listing available assistance resources.Additionally,the city could consider purchasing VRT bus passes for Meridian residents who need transportation to access work opportunities. Anonymous survey I did not qualify for ICCP (Idaho Child Care Program).The Boys and Girls Club has been very easy and helpful with everything else. Anonymous survey General accessibility to transportation and its availability. Table 10:Comments received during the public comment period for the planning process. 631Page Meridian CDBG Program I PY24 Action Plan Affidavit of Publication AFFIDAVIT OF PUBLICATION STATE OF IDAH 21414 401469 County of Canyon and Ada 1 MERIDIAN. CITY OF SHARON)ESSEN of the State efIdaho,being of first duly sworn, deposes 33 E BROADWAY AVENUE and says: MERIDIAN,ID 83642 1.That 1 am a citizen of the United States,and at all times hereinafter mentioned was over the age of eighteen years,and not a party to the above entitled action. I'That I am the Principle Clerk of the Idaho Press- Tribune,a daily newspaper published in the Counties of Canyon and Ada,State of Idaho;that the said newspaper is in general circulation in the said Counties of Canyon and Ada.and in the vicinity of Nampa,Caldwell,and Boise,and hAs been uninterruptedly published in said Counties during a period of seventy-eight consecutive weeks prior to the first publication of this notice,a copy of which is hereto attached. 3-That the notice,of which the annexed is a printed. copy.was published in said newspaper and on EdahaPublicNot ices.com 1 times(s) in the regular and entire issue of said papm and was printed in the newspaper proper, and not in a supplement That said notice was published the following.03115f2024 ` SHARON]ESA STATE OF IDAHO On this I Sth day of March, in the year of 2024 before me a Notary Public,personal ly appeared.SHARON JES ER known or identified to me to be the person whose name is subscribed to the within instranient,and being by me first duly sworn,declared that the stattrnents therein are true, and acknowledge to me that hefshe errq esame. Notary Public of Idaho My commission expires J416� 64 Page Meridian CDBG Program PY24 Action Plan .hDr a q l a:>?AD;- LMAL NOTICE CITY OF rdERiDIAN NOTICE OF PUBLIC PRE$ENTAf10H AND PUBLIC COMMENT PERIOD Regarding Msridgsn's Commyrkilp DewelopmerN Black Grant(CDBG)Program Th n Notice can be praMded in a formal acres#iGltr to I}dlsb 1s wi-h lin*cd EWglish prolcieewy upon r"u"t,Oomixct Cry" c4m=W 1p all el a carriDbellOamNidieneity.13Eq bt A69is1anm. Sale puepeproveer axle notificadGn enun krmab3accesitle Para las persiarb s can 4dW06 61`03 YrNIA003 del InI14-L3 a pedicia CQnx rrquer9e con C•yskal Ceripbell ari LcanlubBlllg rrrerrdianciiyorg paxa d*l'Ior auti L ALL CITI2E146 ARE INVITED to Word,, u-kln:trosnng an 7uosd8y.M6+Ch 2G,2024atd!30 PEA.regarding the in wrriert of C:Di3G r-..+ds In rho 6lardlan U)rnn-r.enL�. Pjf0apaM5 Can atlgnr in pe•scn ao MeddMan City Hall ar virluaMyal Mlpa:Ome• ridienaity.org-%-Ps. A PUBLIC COMME14T PERIC)0 Wd open Witch 15, 2024 and c*WIeus Through April+;2024.During IWr.par.'ad,Dral and written commenls abouk planning actiwks foe the EWA C06G AGlrpn PUn till tv aCeeptso.AN ammr.nes shCtM b# addrsssedl to OrySuBl Czarnp4ba at:City o+ MeWari,Oomuu- fwY 04rk%I0 ment DepartrnerM.33 E.Bra3dwayAva.,Sic 162, Meridian.IO 83842;(208)489,0575.or oCernbhellia 155Cfldlefl QIIIL 1pr The G1y oI hlerldlan is cleslgnated an ErrTidamanl Communr- ly by the U.S.Daparlmenl of Housing and Urban UeviMpmW fHUD!.This datagnWian 8llnw3 phe City 14 rec, ve finds anrlu- any horn HUD's ammunity Deosiopmenr to GranL(C;OBC+k Progim. Tha Cily anllo"te.5 mat rt MII rem" an altacalion or $482,362 on October 1,2024.In urdlrr to revr,Ive Iha&B funds, Ih*CAV m6rsk sut mit an Annual Ach on Plan to itJD'denlif}+�1g the pro ac s the CiI vw,undurlakc 74 meal;he y❑u la Wentdied ,n It,g 22-z0z'G4xxsgtpatea Plan That will benelk k)w anA modierale ircoFm re8idwLs in the upcoming year_The Con- solidat4d Plan gads address puhllc Mc ty and inhaslruclurs improwami-its,housing,and puHlc services. AN cidrer.s may prrnidest w norryc Caples of the{'.ogg6,Aal- od Plan ggai$and paonlies ara wisAatrle on the City s C DDG %Shade: hwJAyww.mar0dibrlc01"rrgkj2>g. SpoL:ial nvillrkrl is eNterrded 4a p*reona with dlr4d4drbes,residents of assislod housing.arrd Meridian business WO proo4ety or.wm Meridi- an City HWI k%a handKapped accar:sible fecAkyc a yor,1 require$ceornmodm5ons related to physical,Autiol Gr manng impasments ar it you reglaire kinggtt�raa a IrrMrT:rtlahon, plop"nomsol mo City Clerk al(M)821 d4 S,i Wi@ryn*;Iaplaciones rirlaricnadm ccn imp6d:ncn1A!:. iisicaa, wsrralrtE o 8udiki w o si requleran IrfrerpmecOn & ioKirnaiL. comrrniquess eon el Vcndcdor de Ciudad al (206) 88BA433, March 15,2024 41}logo 65 Page Meridian CDBG Program I PY24 Action Plan Draft Action Plan Public Comments Public feedback regarding the draft Action Plan and the designated projects was collected during the public comment period from June 11 to July 17, 2024 and during the public hearing held on July 9, 2024 and July 16, 2024. The City accepted comments via testimony at public hearings, phone calls, emails, or by completing a survey that asked questions about the value of the identified projects. The survey was completed by 59 participants that identified as either a Meridian resident or someone who works with Meridian residents. There were an additional 2 responses from people who were not connected to Meridian,these responses were not included in the feedback. Below are the results of the survey and comments received from all methods. Meeting the Needs of the Community 75 7C 15 .75 Average Rating 1c 5 C 0 E 1 2 3 4 5 Figure 7:Proposed projects address the current needs of the community. ID Name Responses 1 anonymous More emphasis could be placed on addressing the shortage of affordable housing options for community members. Well lit sidewalks are essential for a safe community. More people living in apartments may 2 anonymous need better walking access to stores, schools and parks. Rental assistance is also important as in creating a community that cares about its neighbors.All needed so we can be good citizens. 3 anonymous They all affect the needs(and not just wants) of those in need within the community. 4 anonymous I've read the proposed plan and feel that it will meet the current needs of our community. 66 1 Meridian CDBG Program I PY24 Action Plan ID Name Responses You keep trying to expand, and you've ruined a wonderful community. I left a major corporation to move stay here in 1992,when it was one of the best in the nation.You've 5 anonymous helped make things unaffordable for many of the people here, and many are now homeless. You leader/s don't care about the community.You just want to Bragg about all the growth you've created, at the cost of the local people here who put you into office! Where is Tammy these days, she did a good job! I would love to see improved sidewalks on Black Cat from Ustick to Franklin, as my kids could ride their bikes to school if there was a safe path for them.The Rental Assistance and childcare scholarships do not affect me as I do not rent and I do not use childcare. I don't really know what the homeowner repairs consist of, but if they could help me replace my fence or make 6 anonymous my house more energy efficient even though I use a gas furnace and not electric,than this might be beneficial. I wish there was another couple community pools throughout Meridian so the one location wasn't so busy and if at least once could be an indoor pool so we could have access year around, my family would love that! We live near Black Cat/Ustick and do not have neighborhood pool access. I think there is a lack of community engagement that educates the general public about what 7 anonymous the actual needs are in the City of Meridian. Meridian overall paints itself as this warm and fuzzy bedroom community which is only partly true. These seem to be the most pressing needs of people in my community of low income as rent 8 anonymous and childcare costs rise and people can't afford cars/gas and need to commute to work and complete household tasks by foot and bike. It's important that there are emergency programs to help people stay stably housing during emergencies. Many people live paycheck-to-paycheck,which leaves them one step away from not being able to afford rent and possibly losing their home.With rents at an all-time high, these programs can help make sure people are able to stay in their homes.The next most 9 anonymous expensive cost to families is childcare costs. Having funds to help people cover the cost of childcare so they can go to work and continue to make money is very important to ensuring people are being taken care of. Next, homeowner repairs are important because a safe home can help people live and sustain healthy lives. Lastly, having safe and accessible sidewalks can ensure that people are able to walk and get to where they need without there being barriers to the locations they need to be. I believe these are all important areas to help people out who are struggling. Perhaps vehicle 10 anonymous repair could be a future project.About a third of our clients have reported having unreliable vehicles that could cause them to not be able to drive to work. 671 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 11 anonymous Some I simply am just ignorant to. 12 anonymous As a social worker who lives in Meridian and works with families in Meridian, I believe emergency rental assistance and childcare scholarships are vital to our community. 13 anonymous It is no surprise to you there is an affordability crisis when it comes to housing cost and child care. 14 anonymous I believe there should be better language access and PUBLIC TRANSPORTATION, especially in low-to-moderate-income neighborhoods. 15 anonymous Homeless prevention is of the upmost importance in our community The biggest foundation for improving the livelihood of Meridian residents starts with 16 anonymous emergency rental assistance(stabilization) and is followed by scholarships,walkability improvements, and homeowner repairs, in that order. Childcare scholarships and rental assistance are very critical for those who earn below 80%of 17 anonymous the average median income.This assistance helps them sustain employment and remain in good standing so their family can be safe and cared for. 18 anonymous I think these are all needs that Meridian residents need and are struggling with at the moment. It's hard to know what to say on the little detail here. But in general I feel there are state programs and federal programs to help assist with childcare and rent. I feel like assisting the 19 anonymous elderly/diabled with home improvements is reasonable and needed, like to see more programs that assist the community at large,community education. Classes that help a person become certified in skills and less dependent on the gov. Programs that help teens understand how to live as an adult-finance, budgeting, cooking. Parenting classes would also be valuable. What's the definition of an emergency? I'm absolutely supportive when it comes to real emergencies like victims of fire or natural disasters. I'm absolutely against supporting bad financial choices using our tax dollars. Same applies to the support of homeowners. I am a 20 anonymous homeowner and it's a constant struggle to keep up with maintenance and repairs. I support community initiatives to help elderly who don't have family but I'm against the use of taxpayer dollars. Enhancement of sidewalks is ok, but our leadership always needs to go all in and wants to build now everywhere ultra wide sidewalks that many living alongside don't want. 681Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 21 anonymous These projects will help renters, homeowners, lower income parents, children and seniors. 22 anonymous While those are good programs, where do we find the list of all programs/items the grant can be used for? I feel it is rather broad, I wish it would cover actual working class, middle income families that 23 anonymous don't qualify for anything. Low income get benefits, high income don't need it, lower middle class are truly struggling,yet don't qualify for anything and get taxed and pay for everything. 24 anonymous lack of exposure 25 anonymous Focus on home-related topics are hugely important! Having a safe home is the basis of stability and dignity. 26 anonymous All proposed projects are needed with in Meridian, and will help the overall community. We should NEVER ACCEPT FUNDS from the FEDERAL GOVERNMENT!! that contract will ADD 27 anonymous TERMS AND CONDITIONS that are NOT CONDUCIVE to the residents of Meridian and these FUNDS WILL IMPOSE restrictions to those residents of Meridian in a NEGATIVE WAY. 28 anonymous Too few for the larger good. Mostly directed to benefit a few. I support walkability 29 anonymous Projects 1 and 3 are specifically for a certain demographic, not the whole community. 30 anonymous Looks good 31 anonymous Traffic and cost of living are more of a problem. 32 anonymous Why do you not have any senior programs lined up?We are an often forgotten segment of Meridian. Here we are, on fixed incomes,facing inflation and rising property taxes. 33 anonymous All good, but traffic safety and parking is another. 34 anonymous All good causes -Was the Boys and Girls Club the only option,what about further support for the Y. -The 35 anonymous walkability concept: Before investing in sidewalks,the analysis should support an assessment that bike lanes would be a more accessible option to those within and transferring through 691Page Meridian CDBG Program I PY24 Action Plan ID Name Responses these areas. -Community development, but nothing for creating or sponsoring a program (perhaps with schools or a child program)with the goal of planting trees. 36 anonymous Haven't you heard the U S Taxpayers are broke! We don't have the money. 37 anonymous We've got to make substantial steps in the affordable housing and rental housing space. It is coming, if it isn't here already, and we better get prepared 38 anonymous Sounds good but depends on execution for results. We'll see how it turns out. the cost of housing needs to drastically be addressed. as a parent of a 26 year old single male with a child under the age of 6 the housing situation is so drastic that he is forced to live with 39 anonymous me. i feel as though the income level needs to be addressed and the cost of living be taken into consideration. i as a homeowner struggle to keep all my bills paid so asking people to "rent" accommodations at a higher cost than what my house costs me is insane, how do we ever expect the working poor to be able to afford that. 40 anonymous We have been wanting sidewalks in our older neighborhood for over a decade. It will be so much safer for kids to walk to school No amount of government money is going to help the housing crisis.The problem is people 41 anonymous paying more for a house than it's worth,which in turn makes other houses expensive, and then with this over inflated house value,the government taxes people on a fake value,thus the cycle just keeps going. 42 anonymous Better to help avoid losing home than at stage of homelessness. Home repair gives security and value,saves$for other important things This would better the community and help those in need. It would increase the visibility of 43 anonymous neighborhoods making them look better and than other communities miles down the highway in the 2C area. I feel a north/south sidewalk expansion so close to 8th street is much farther down in importance. NW 7th does not have nearly the traffic it used to and the improvements around 44 anonymous us have helped greatly. I think it is more pressing to connect east to downtown with improved/safe bike lanes and/or sidewalks.Additionally our old neighborhood has a certain feel that is hard to describe with people walking on the street. Neighbors slow down and talk and walkers present on the street is part of our neighborhood. With the new development to 70 1 Meridian CDBG Program I PY24 Action Plan ID Name Responses the east-please don't make us look like them.We moved here 20 yrs ago for the feel of this street. Figure 8: Comments on the projects meeting the needs of the community. Emergency Rental Assistance 35 30 25 4.07 2C Average Rating 15 1c C c = M I 1 2 3 4 5 Figure 9:Importance of emergency rental assistance to maintain housing stability. 1 anonymous I think it's a good first step, but should be partnered with other programs to strengthen and support those at risk of homelessness. 2 anonymous Yes.Anyone can lose their job to illness or downsizing.Tough when even college grads have to live at home because they can't afford to rent. In many cases,yes. For those members living on the edge,this can be a lifeline.As with any 3 anonymous charitable giving,there are always opportunities for abuse but, as COVID demonstrated, emergencies can happen to anyone. Yes.There are a lot of hard working people in our community who just can't make those ends 4 anonymous meet.They can't qualify for government assistance because they make "too much money" but they can't afford to live. 5 anonymous Yes to the extent$43,698 will provide the assistance. 711 Page Meridian CDBG Program I PY24 Action Plan 6 anonymous No. It helps some, but doesn't come close to helping the hardworking people who can't afford to live here anymore 7 anonymous I think the income limit is to high to receive assistance 8 anonymous I think stopping companies from buying up all the land so that rental prices can be more affordable would help better. 9 anonymous Absolutely a need and the annual requirement of less than 63K should shock people. Eviction is a rising problem in Meridian as the City continues to develop and have more renters living in homes and multi-family projects.As the cost of rent continues to increase along with population growth,wages likely will not keep pace and more renters will need support during 10 anonymous a financial setback. it will only become more important for Meridian to invest in keeping people housed. Meridian does not have a serious homeless problem, however an increasing number of people are losing their homes in Meridian and being taken to eviction court. It will be important for Meridian to continue to invest in homeless prevention to stay ahead of this problem. 11 anonymous Yes Yes, it's incredibly important! People who are living paycheck-to-paycheck are just one 12 anonymous emergency expense away from not being able to pay rent and possibly facing eviction which costs even more money. People need to have a safety net in order to help them out of these situations. It's difficult now more than ever to save enough money to have for an emergency. Yes.The eviction process is a very fast process in Idaho. Rent owed to stay housed and avoid 13 anonymous receiving an eviction judgment is a fraction of the cost it would take to rehouse a person who becomes homeless. 14 anonymous Yes, prevention is far most cost effective then rehoming/rehousing. 15 anonymous Yes, data shows that 95%of Jesse Tree clients are still housed 5 years after receiving ERA. 16 anonymous Yes. Prevention dollars cost roughly$2,000 per family per year compared to the$53,00 per person per year post-homelessness. 17 anonymous Absolutely. Keeping people from becoming homeless is a great way to keep people from being homeless. 721Page Meridian CDBG Program I PY24 Action Plan 18 anonymous Yes, considering that the State of Idaho has not changed their minimum wage to meet the housing needs yes, it can be one unexpected event that puts a family behind on rent and it is much less 19 anonymous expensive to provide rental assistance than it is to re-home a family after experiencing homelessness Yes. Emergency rental assistance is imperative to reducing homelessness in our community. Because of the sprawl in Meridian, it is easy to think there isn't as big of a housing crisis because so many folks who are experiencing homelessness might not be seen.Jesse Tree's 20 anonymous work provides important support for Meridian residents since it isn't just a rent check. I think of it as them not just giving their clients a fish, but actively teaching their clients how to fish. When more money is put into prevention work,fewer folks are falling into homelessness, which allows the agencies that are addressing actively homeless populations more resources to support the folks who don't have the same resources as Jesse Tree clients. Yes,the landlord needs to be paid for the use of their home and so this offers a stop-gap solution to ensure payment is made while not making the financial situation for a low-income 21 anonymous household untenable.As a landlord, I've experienced receiving a Jesse Tree payment while a tenant was unemployed and they found employment after two months and stayed in the home,while I was able to pay my mortgage and avoid default. 22 anonymous Prevention is key. It is much cheaper to keep individuals or families housed than to take care of them once they are experiencing homelessness. 23 anonymous These types of programs often delay what will happen anyway. Putting money into community education that teaches how to avoid these issues is better in the long run. 24 anonymous Something is fundamentally wrong if someone ends up in such a situation. Using tax dollars to put a temporary bandaid on is not something I support. Rental assistance can help our neighbors stay in their home when faced with temporary 25 anonymous financial issues. Many times people just need a little more time to catch up,this can give them the opportunity. 26 anonymous Being that these numbers are not reported, is there really a need. If they are reported on a website why are they not put on more visible resources i.e. City of Meridian facebook etc? 27 anonymous It is a temporary solution. It does not solve the real problem. Landlords that charge rent that is too high,wages are too low,and are politicians in Idaho are not doing anything to help actual 731Page Meridian CDBG Program I PY24 Action Plan citizens.They are worrying about irrelevant and made up problems from other states and taking away our rights. 28 anonymous Absolutely! We need to focus on prevention more and get people the support they need to avoid homelessness. 29 anonymous Yes,the research shows the efficacy of keeping people housed and it saves taxpayers money. 30 anonymous Because I work at the Meridian Senior Center, I know there are some of my seniors who are struggling, hopefully this project will assist them as well. FUNDS from a Federal, state or City only continues the paths of'dependency'. if someone 31 anonymous wishes to find housing,they need a JOB, EMPLOYMENT so they can EARN the money to purchase a home or pay rent.there is NO ROLL in government for this. 32 anonymous Nope No, I do not.There are other established agencies to assist those who are truly in an 33 anonymous emergency homeless situation. Even though it's a 'grant,' it's still the result of taxpayers funds and I do not intend to fund those who become deliberately homeless, knowing that hardworking people with pay their bills. 34 anonymous Our church has heard from people that the scope of who it helps is very narrow 35 anonymous You can't buy self-discipline and ambition. I'm just not a handout type person. I lost my home to a short sale in 2013 and stayed in a homeless shelter for 1 night,then decided to stop feeling sorry for myself. It wasn't easy, but 1 36 anonymous worked 2 jobs, 7 days a week and gave up drugs and alcohol. I learned a trade and rebuilt my life. Now I own 2 homes without any type of public assistance.There are well paying all around the treasure valley. I just overheard my boss today, saying we could use 15 more workers (H VAC.) Depends on how it's used. If it's for an occasional emergency, like the loss of a job or an unexpected medical expense,then I think it's a good thing. If it's used because people can't 37 anonymous live within their budgets or amass a lot of credit card debt,then we are just pushing the cart down the road to where those same helped individuals will soon become homeless. I'd rather see you accompanying the assistance with some kind of financial literacy programs. 741Page Meridian CDBG Program I PY24 Action Plan I believe so.There are plenty of people who fall into homelessness from factors outside of 38 anonymous their control. Having emergency dental assistance can mean a family can still put food on the table for their children, and pay medical bills,with the assistance from rent. 39 anonymous I assume it does. It is a poor placed band aid as there is normally an underlying reason for that rental issue. Who 40 anonymous decides on who will get that money,will it be 50 families,there should be some type of agreement toward accepting the assistance and their activity/support for the community. 41 anonymous No it just makes them more dependent on someone else paying their bills. 42 anonymous We need to redouble our efforts. with inflation and interest rates,these are not poor people we are helping, its our neighbors in starter home neighborhoods 43 anonymous How have no idea how effective it actually is. 44 anonymous with the amount proposed i feel like it may help for some but for others no 45 anonymous I don't know too much about it. 46 anonymous Please provide a lot more information on who will qualify for these funds and any checks and balances you hat will be attached to the funds 47 anonymous No, all it does is delay the inevitable.The rent situation is the same, landlords know they can charge an over inflated rent price and nothing people can do. 48 anonymous Easier to help keep in place. Relief as needed due to a short term circumstance 49 anonymous Yes. Not everyone can afford some necessary improvements and they shouldn't have to go into debt to maintain their homes. 50 anonymous I don't have enough info to answer but overall am in support of helping people stay housed. Figure 10: Emergency rental assistance helps keep people from becoming homeless. 751Page Meridian CDBG Program I PY24 Action Plan Youth Scholarships 35 30 25 4.26 20 Average Rating 15 10 5 D _ ON 1 2 3 4 5 Figure 11:Childcare scholarships are critical to support families in our communities. ID Name Responses Yes, giving families the ability to have low cost child care provides them the 1 anonymous opportunity to work or go to school to improve housing stability. Paid maternity leave could solve this issue but in this state this will never happen. It is 2 anonymous up to local communities to step up and help. 3 anonymous It allows those who may not be able to afford childcare to work in order to meet their families' needs. 4 anonymous There is not enough funding for American citizens in any way in this country, so any help is better than nothing. Yes, If the Boys and Girls Club is able to provide enough scholarships for $34,959 for 5 anonymous all those who need the support. 6 anonymous Don't know much about it I think schools need to stop going to 4 days/week so that childcare doesn't have to be 7 anonymous so necessary. I have a large family, 7 kids, and I could never afford childcare unless it was completely free for us. Fortunately we haven't had to use childcare but I think it should be affordable for all who need it. 8 anonymous Yes and I would hope we are working on expanding the locations available with the City expansion. 761 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 9 anonymous Yes, allowing parents to work to increase income to be able to pay bills like housing Summer childcare programs and extended care help parents who are working to make sure their kids have somewhere to go and people to look after them when they need 10 anonymous to be at work. It's not feasible to have one working parent anymore with the rising costs of the economy. Anything to help kids stay engaged and learning throughout the summer is benefit to both kids and their parents. Yes, childcare costs have skyrocketed. Many families do not have the ability to 11 anonymous maintain rent and bills and pay for childcare simultaneously. Yes, absolutely. Single parent households are a reality and without this support, 12 anonymous parents are NOT able to go to work. 13 anonymous Yes. Childcare is a huge expense for families and a major barrier to sustainability Childcare is a family's second highest expense after housing cost. Many families work 14 anonymous a second job only to have the majority of that pay go toward paying for childcare. It is a vital service for family's yet no one can afford it. 15 anonymous Childcare is notoriously extremely expensive and time consuming. Helping to remove this burden from families will make a tremendous difference I do, but I would stress that when we think of childcare we need to also consider 16 anonymous having culturally appropriate and language accessible childcare. Spanish is no longer the only other language to consider in Treasure Valley/Idaho 17 anonymous yes Childcare is expensive and inaccessible for many working families - providing 18 anonymous scholarships to help those families (especially single-parent households) will allow folks to meet in the middle and still maintain their budget for rent, utilities and necessary goods like groceries and gas. Childcare costs are in some instances higher than rent when a family has multiple children, so yes affordable access to Boys & Girls Club services is critical to sustaining a family's household finances. Today, both parents have to work just to keep up with 19 anonymous the bills and where are the kids to be then while the parents are at work? This is even worse for a single parent, so the Boys &Girls Club is vital to sustainability for a working parent. 20 anonymous Absolutely. Every high expense families have to deal with increases the risk of housing instability. 771 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 21 anonymous Having community funded centers is awesome! I think affordable childcare and good quality education is important. I also think it's 22 anonymous the completely wrong approach to pump tax payer's dollars to private organizations. Own the matter and run affordable childcare centers free of religious or political agendas. Childcare help will help provide safe homes and neighborhoods. Children may be left 23 anonymous home before they should be because affordable childcare is not there, and their safety is jeopardized so rent can be paid. 24 anonymous I don;t know about the housing stability but I do agree with providing resources to children. I quit myjob to take care of our only child and to be honest, we struggle financially. It 25 anonymous bothers me that others get tax credits for child care and still get to work and make money. 26 anonymous It is a great project but again, the word is not out there. I talk to people every day struggling with childcare and with the cost. They never heard about this. 27 anonymous Having a childcare option for working parents is also super important. 28 anonymous This is so important to support those families who are in need of assistant with childcare. Again, programs such as these foster DEPENDENCY. it is NOT the roll of the Government to FUND CHILDCARE. Having a child is the VOLUNTARY OPTION of the 29 anonymous parent and thus is the sole responsibility of the Parent. there are a multitude of Charitable organizations who can offer assistance to parents while they need a short term helping hand. 30 anonymous Nope 31 anonymous Same answer as question #5. 32 anonymous Self-discipline and responsibility are not solve by throwing money at it. Yes, I believe this is a valuable service. It's becoming impossible for families to make it 33 anonymous on one income and raise their children properly. Especially single parents really need that help. 34 anonymous I think it's an excellent solution, and helps to give a good place for children to grow as well. 781Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 35 anonymous I don't know Though I agree with the need, I dont know how you get the actual stability without adjusting those facilities costs, and it should not be limited to the Boys and Girls Club 36 anonymous as the 'Y' is just as valuable an option for kids in the summer and some churches that provide services. 37 anonymous No it's not working, the taxpayer has been footing the bill for how long now and the problem keeps getting worse. 38 anonymous I understand it is important but not more important than keeping people in their homes/apartments 39 anonymous The intent is good, but I question how well the Boys and Girls Club performs. 40 anonymous i dont feel as though the proposed amount will go very far It should but once again I would like to know the criteria for someone to get these 41 anonymous funds 42 anonymous Yes, because it helps the family with one expense that doesn't take away from housing money. 43 anonymous Other types of day care are limited and expensive. This provides options for many Yes they do. Provides some shelter financially for families that are trying to raise their 44 anonymous kids and live in these financially difficult times. Years later this would pay out as educated civilians make for better communities. 45 anonymous Yes. Figure 12:Childcare scholarships provide families with the option to maintain housing stability while meeting their childcare needs. 791Page Meridian CDBG Program PY24 Action Plan Homeowner Repairs 18 16 14 12 3.55 10 8 Average Rating 6 4 z 0 1 2 = 4 5 Figure 13: Homeowner repairs are necessary to improve housing stability. ID Name Responses 1 anonymous In theory,yes. In reality, it seems that the majority of those at risk of experiencing homelessness are not homeowners and are instead renters. I'm not so sure.Seems like bigger projects could be avoided by simple maintenance. Ex. 2 anonymous Cleaning out gutters.Yes no one likes to do it but it saves a lot of mess and damage if done twice a year. People just beef up take fond pride in their homes. 3 anonymous Some large repairs are often out of reach for many people so assistance with those huge expenses can help them afford to stay in their homes. 4 anonymous No. $160,000 does not cover much repairs. 5 anonymous No idea Only repairs that are heating and Electrical should be helped.Anything else they can do 6 anonymous themselves. No one has helped with my repairs. I did then a little at a time as I could afford them. I think this assists the elderly and low income the most.There should be a program that is 7 anonymous more accessible to middle income families that help houses be more energy efficient. Prices of windows and doors are outrageous. 8 anonymous I am unsure if a 10%annual savings in energy cost makes up for the runaway property values that intern eat more of a persons cost of living.Wither in property taxes or monthly rent. 801Page Meridian CDBG Program I PY24 Action Plan ID Name Responses Without knowing the detailed parameters of who qualifies for this project and what specific 9 anonymous needs it would address, I believe this is a large budget for this item that could better go to emergency rental assistance Having a safe and stable home is important to make sure that people can live healthy lives. 10 anonymous Emergency repairs on homes are extremely expensive and can oftentimes go without being done because people can't afford to pay for them up front.A leaky roof can turn into a moldy home which can lead to detrimental health issues. 11 anonymous Homeowner repairs are very expensive however I am not sure how this helps maintain affordable housing in the community. 12 anonymous Yes, home ownership is costly, any kind of support would assist families to maintain their housing to make sure it's compliant and safe. 13 anonymous This is important for people to be able to maintain their homes, however there are much greater needs 14 anonymous Not as much as providing access to housing. 15 anonymous I do believe this, but again,we need to also consider culturally appropriate practices, and practices that will also include people with disabilities. 16 anonymous not sure I think that homeowner repairs will help folks who are owners, but unless they are also 17 anonymous assisting landlords in maintaining their properties for those who rent from them, it's not as pressing of an issue as emergency rental assistance or childcare scholarships are. I see this as a good measure to avoid junk properties, assuming it is only for those who cannot otherwise afford to make the improvements themselves, is strictly for emergency, accessibility (ADA), and weatherization repairs, and do not see it as high of a priority as rental assistance 18 anonymous and childcare assistance. Given those comments, I generally support using funds to maintain the quality of housing in Meridian if the assumptions described are true and wealthy homeowners are not tapping into these funds for private beautification/improvement projects at taxpayer expense. 19 anonymous I think this is less urgent than the other items listed to be honest. 20 anonymous I'm 100%against the use of our tax dollars when it comes to this socialist group. Yes, keep our neighbors in their homes, our seniors and lower income homeowners need help 21 anonymous with repairs, if they sell they can't afford to buy again. Let's keep investors from buying our homes and then making them unaffordable. 811 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses How does this maintain affordable housing? Is your thinking repairing someone house will not 22 anonymous require them to move into something that may be more expensive? If the house needs that many repairs to keep them in,then is the house habitable in the first place? Totally, but once again,who gets to benefit? Please address people that don't get benefits 23 anonymous from all the other programs, and our barely making it,even though they work, but make "just" over what qualifies for other benefits.The struggle is real and wages don't keep up. 24 anonymous It is so important.There is so much need.Some of it should be earmarked for accessibility, such as ramps or modifications to bathrooms. 25 anonymous This project is very important, as many homeowners don't have the resources to for much needed repairs. if you own a home,you (as the owner) are responsible for the upkeep and maintenance. again, 26 anonymous there are private entities for providing funds(loans)with funds toward repairs, etc.there are also many private Charitable organizations who can provide support. it IS NOT the role of the government to provide TAXPAYER FUNDS for these purposes. 27 anonymous Nope 28 anonymous Somewhat. If you're going to have a project for keeping people in their homes, a better target is senior citizens. 29 anonymous Look around. 30 anonymous No. My home was built in 1970. It could use plenty of upgrades. But I would never ask because it is MY responsibility, not the govts. I don't see this as vital of a program as the childcard or rental assistance. If someone can afford a home,they should factor in the cost of repairs.We own a home,are seniors on fixed incomes, and probably wouldn't qualify for such support anyway, even though we might need 31 anonymous it. We've owned our home for 8 years now in the Meridian area (30 years before that in the Boise area),and it's becoming harder and harder to make ends meet. But we don't qualify for a circuitbreaker or these kinds of assistance programs because we're not at what the state considers at poverty level. Down the road,we will be forced to sell our home, and I don't know what we'll have to move into then,to keep up with inflation. 32 anonymous I think so. Critical and safe repairs are necessary to keeping your home 33 anonymous I don't know 34 anonymous There is a reason that the home got to this state,what no one should want to see is that someone turns this free repair as an opportunity to sale and leave the area.This does not help 82 1 Meridian CDBG Program I PY24 Action Plan ID Name Responses the community and where is the tie back between the grantee and how they will continue to maintain the property going forward. Cut the funding and create partnerships with local businesses that do home repairs to have them apart of the solution(s). 35 anonymous No,the best way to help homeowners is to cut property taxes and cut pet projects like this! 36 anonymous positive program 37 anonymous It frees up money for making mortgage payments. 38 anonymous as a homeowner the responsibility for caring for your home is yours, not the city so i feel like these funds could be used for more important areas 39 anonymous Sure, here again the individual doesn't have to decide whether pay rent,or house payment versus paying for some repair. 40 anonymous Enhanced safety,value and efficiency of home. Saves owner$to use in other ways 41 anonymous It would as materials are costly and people put off making repairs. Repairs that would make houses look nicer,thus increasing property values and pride in neighborhoods. Figure 14: Homeowner repairs helps homeowners maintain affordable housing. Walkability in LMA 3C 25 2C 4.05 15 -erage Rating 10 5 0 M = . I i 1 2 3 4 5 Figure 15:Walkability improvements are essential to enhancing neighborhood safety and accessibility in low to moderate income areas. 83 Meridian CDBG Program I PY24 Action Plan ID Name Responses 1 anonymous Walkability of a city is an essential part of creating an environment that supports accessibility of the city for residents. 2 anonymous Yes. Safety first. Walking home from a job on a dark path is scary. Light it up. Creates safety and security. 3 anonymous Sidewalks should be addressed by ACHD, not these grants. Streetlights are important for safety purposes. 4 anonymous No.There are other factors involved in neighborshood safety and accessibility besides sidewalks and streetlights. 5 anonymous Not much. Money could be better spent on helping the"working" people stay off the streets. The alcoholic, druggies, and those who won't work deserve to be on the streets. Again,this doesn't affect/benefit me because I don't live in these areas. Reducing traffic on the 6 anonymous roads or making driving around Meridian easier seems more beneficial as there isn't really anything within walking distance of my house, besides a Maverick. 7 anonymous I agree that mobility through our City needs improvement I would love to see more mass transit invested in as well. 8 anonymous Yes Having safe and accessible sidewalks ensures that everyone regardless of their health status is 9 anonymous able to travel and get to where they need.Wider sidewalks that are flattened help people who may be in wheelchairs or may issues with tripping. One fall can completely turn someone's life into a nightmare with a very long road to recovery. 10 anonymous Yes, I think this is a good use of CDBG funds. 11 anonymous Yes, accessibility and safety promotes awareness. 12 anonymous There are far greater needs facing our community for families than this. 13 anonymous Yes. Many people do not have the option to drive everywhere all the time. 14 anonymous yes safe neighborhoods are always important 841Page Meridian CDBG Program I PY24 Action Plan ID Name Responses Because of the sprawl in Meridian's community, it is already not the most walkable area.Any 15 anonymous improvements to that, especially safety for those without consistent vehicular transportation, would improve the livability of the city. All Meridian residents, but children and the elderly in particular as many cannot drive, need 16 anonymous safe access to school, care, and medical services so this seems like an essential investment for public safety. Low-income families also cannot afford nice cars and monthly insurance premiums, so having safe sidewalks and proper lighting are good in these areas. 17 anonymous I absolutely believe this is important for quality of life and the health and well-being of Meridian residents. Walkability is so important, in downtown in particular. If we want to deter crime we need nice 18 anonymous sidewalks to encourage walkers.The more people out can deter street crimes. Safe street crossing in neighborhoods are needed.The more walkable the safer it becomes with more people out and about. Lighting on city streets can deter burglaries. 19 anonymous I agree this improves the safety, but why aren't impact fees being used.The impact fees are being used in the location they are coming from. 20 anonymous This is a big deal,the more people can get out and walk, bike, scooter,etc. it is a huge investment that will pay off for the city. Looking around when I drive, it has a long way to go. I use a mobility scooter and there are 21 anonymous spots that are living he!!. Curbing is high and cutouts are blocked. Many sidewalks border directly on the street up to the curb. No room for error. 22 anonymous These walkability improvements are needed and should address safety and access. Improvements to City of Meridian 'infrastructure' should be supported by RESIDENCE OF 23 anonymous MERIDIAN TAX PAYER DOLLARS. not FEDERAL MONEY. City of Meridian coffers are already over flowing with taxes and levies for this. using federal tax dollars for these items is irresponsible and illegal 24 anonymous A benefit to all. 25 anonymous Yes, and I approve this project because it serves the whole Meridian population. 851Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 26 anonymous Needs out shine Artsy. 27 anonymous Continuous sidewalks, or bike lanes are always a good thing. I'd just like to see Meridian keep up with paving their streets.The streets in our moderate- 28 anonymous income neighborhood haven't been paved in 20 years(the age of the subdivision),and I understand we're do for chip sealing in the next few years.We have very few streetlights, although we do have yard lights. I do not see this as being that vital of an issue. 29 anonymous It provides safety for those who live in the area in out.Also, making it more safe and walkable provides a better quality of life to all children who walk to school in these areas too. 30 anonymous I don't know On a few of these areas that have been selected for improvement, or where others have fallen 31 anonymous into disrepair,will there be an agreement with the city to maintain these areas going forward? Or that now the homeowner will be needing to keep them up per city code or neighborhood agreement? 32 anonymous Another pet project just to spend money that we don't have on a handful of people who walk for a little exercise. 33 anonymous i understand the importance but it just pales in comparison to the others 34 anonymous Streetlights are good, but I don't know how sidewalk improvement provides safety if people don't use them. absolutely not,this is a ridiculous waste of funds in my opinion. i feel like these funds can 35 anonymous definitely be better put to use. i have lived in this area since 2005 and there is not enough "foot"traffic to justify this amount of spending 36 anonymous Absolutely!I I Our kids don't get to play outside enough because we worry about their safety. Please put sidewalks on 7th. 37 anonymous No. 38 anonymous Yes, it's much safer to use a sidewalk than using the street and risk being hit. 861 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 39 anonymous I do feel safety is important and being able walk in the community is critical. If enhanced lighting and continuous sidewalks provide that, I'm happy 40 anonymous Yes. Because lit up sidewalks would deter criminals from skulking around. No, east/west improvements connecting to downtown are my priority. From where I live on 41 anonymous nw 7th, lack of sidewalks does not deter people from walking. Streetlights may make some feel better walking at night.As long as light pollution is limited. Figure 16:Walkability improvements addresses some of the safety and access needs in the community. Lasting Impact 25 20 15 3. 3 Average Rating 1c 5 c 1 2 3 4 5 Figure 17:Confidence that the projects will have a lasting impact on improving housing stability. ID Name Responses I think they are a step in the right direction but should be used in conjunction with other 1 anonymous health, human services, and training programs that address other issues that contribute to homelessness. So much of this depends on the economy and how people feel in their neighborhood. One 2 anonymous junky house ruins the vibe. Property taxes are high enough. I do believe that the builders have some responsibility.They are making a lot money building all the new fun divisions and apartments.They need to invest in the community where they are building their wealth.A 87 1 Meridian CDBG Program I PY24 Action Plan ID Name Responses moratorium on new growth would help. Can't even keep up with the increase in traffic. Small rural farm roads were never built for this steady use.Time to get realistic and look at logistics. 3 anonymous Create access to training and other tools for homeowners who take advantage of these services. 4 anonymous If the other factors involved in improving housing stability in our community are addressed along with the proposed projects then these projects will be sustainable in the long term. Not sure. Most of these are ones you give money to and it doesn't really help the community 5 anonymous as a whole,just the individual.Then should have to live here for 5 years before receiving assistance.To many people moving here and sucking our money dry 6 anonymous I don't know. These projects are all great, and temporary solutions. We need processes in place to address 7 anonymous these needs after the funding runs out and to help folks become self-sufficient so they don't need outside support in the future. Provide results with in the State of the City address. Where were we last year and what 8 anonymous improved vs what still needs work.We can be a great place to live and be a work in progress at the same time. 9 anonymous Measure would be less evictions, more childcare programs, and higher walkability scores throughout the city. 10 anonymous NA 11 anonymous Working with trusted partners, looking at the data to see what are proven methods. Measures for emergency rental assistance: how many folks go into homelessness after being supported? how many folks return for more assistance within a year of receiving assistance? Measures for childcare scholarships: how many folks access the program? how many folks 12 anonymous continue with the program? how many folks remain stable after starting the program versus before? Measures for homeowner repairs: how many rental units are included in these repairs?cost savings comparing previous costs to costs following the repairs? Measures for walkability: improved safety?greater use? 881Page Meridian CDBG Program I PY24 Action Plan ID Name Responses Continue the course and ensure low and moderate-income families and individuals are 13 anonymous supported for a strong community and sustained lower crime rates and homelessness. 14 anonymous I don't have a specific answer to this question, but I think it is very important to dealing with housing issues now if we want to avoid having a dramatic increase in those without housing. 15 anonymous The projects will only show improvements for as long as they are active. One or 2 years will only show a small improvement, long term is needed. 16 anonymous Do them right the first time so they don't have to be kept being redone. Improving sidewalks, investing in the community that is fantastic. I wish we wouldn't just 17 anonymous throw up subdivisions and not think about schools and roads and smart growth. Building is out of control and schools and kids are paying the price. Have 5, 10, and 20 year plans. Create panels of everyday people that can meet and have input. 18 anonymous Find a variety of needs, such as elderly,young teens,college students, people with disability mobility issues, blind, deaf, parents with strollers,electric trikes, and so on. I suggest that these projects be canceled and the FEDERAL HUD MONEY be returned,thus 19 anonymous CANCELING THE CONTRACT with the federal Government(and those STRINGS that come with the money. 20 anonymous Use the$100 million budget that the city has. 21 anonymous Invest in the entire community rather than one demographic. 22 anonymous Go back and use common sense and logic. Knock off the elitest know it all crap. Don't spread the money too thin,to where it doesn't do much good for anyone. Stick with a few programs and do those up well. Don't try to build so many apartments. From a top realtor in this area, I understand that about 80%of the new apartments aren't even being leased out. 23 anonymous And you're building them so close to traffic-congested streets that who will want to live there and be able to sleep at night?They're also multi-storied,so we're losing our nice views of the mountains.All in all, I would say Meridian is becoming a much less attractive city to live in than it was 9 years ago when we moved here. Slow down the growth.You don't have the infrastructure to support it. 891Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 24 anonymous I'm not sure Streets, bike lanes,sidewalk improvements,tree enhancements,those all of community curb 25 anonymous appeal and support increased use.The others are nice, but there are not any binders to encourage those individuals receiving those funds to give back to the community. 26 anonymous Not spend the money! 27 anonymous I believe we need to find more resources,grants, partnerships with community partners 28 anonymous These programs come and go.They don't tend to be long term. these projects may have a lasting impact but that is because without"affordable" housing the 29 anonymous city will no longer be stable. people are running in so fast and the expansion is causing some to flee for less populated and more affordable options Instead of taking all the grant money and spend it.How about the city invest some of the 30 anonymous money and use the interest to keep the program funded. It does no good to take the money spend it all for the projects,yet have no future money to fund for the long term. 31 anonymous Share the stories of positive impact and that this funding provided that opportunity 32 anonymous Have checks and balances that the money is going to the right families and not to people that make enough to pay for these things that take advantage of the funding. People have been walking in these neighborhoods for 50 yrs. I really think good east/west connections to downtown are key. Improvements to existing bike lanes-divided from traffic 33 anonymous and connecting existing green belt paths is more important and would have a bigger impact to the overall community than one street. I applaud the assistance planned to keep people in their homes and with repairs/childcare. Figure 18:Suggestions to ensure sustainability in the projects long-term. ID Name Responses 1 anonymous More affordable housing, health initiatives, and job training opportunities. 901Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 2 anonymous People are moving here for a different quality of life.We'll lose it if leaders can't get along and think of the people instead of getting caught up on so many"issues"that create anger. 3 anonymous Provide financial planning services to those who need the assistance offered through these programs. 4 anonymous keeping the streets free of crimes, ie, porch thieves, drug transactions,theft of lawn ornaments, etc will go a long ways to providing the feeling of safety. Safe cross walks, bikeways, pedestrian safety. Higher fines to aggressive drivers that disregard 5 anonymous the safety of the aforementioned pedestrians/cyclists. 6 anonymous Bus stops on major roads only not on 2 lane roads the records road. Cars cannot get around them and it's already too busy of a road 7 anonymous Answered in first question - more community indoor pools throughout Meridian. 8 anonymous We need ways to help people keep jobs and get higher paying jobs. We should be ashamed of the lack of mass transit in our city.Also the lack of investment the 9 anonymous core of our City is laughable.We focus to much on the next chain business and strip corner. There is plenty of infill lots that could be used to add character to neighborhoods and provide oppertuines for small business that create more diverse business owners. 10 anonymous North-south bus routes, more childcare initiatives, smart grid for traffic systems that use machine learning to synchronize movement of traffic especially during peak congestion 11 anonymous Health care related programs or elderly care related programs 12 anonymous Vehicle repairs, elderly support for assisted living costs 13 anonymous More affordable housing. Emergency rental assistance is the most cost-effective way to address homelessness in the 14 anonymous Treasure Valley and more money should be invested into the program in upcoming years if the need persists or continues to grow. 15 anonymous Unsure, but appreciate these projects and their impact on our community. 911 Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 16 anonymous More money for homelessness prevention and for affordable housing is a must. Increasing the housing supply in general through zoning and land use reform would also be a great idea. 17 anonymous Community education for teens and low income adults to get certifications for jobs and learning personal finance is key to long term community health. How about saving our tax dollars, becoming financially responsible and stopping to raise 18 anonymous property taxes like crazy. It's laughable if you want to support housing issues while increasing the costs year after year. Our city is overspending a lot. The childcare budget is fairly small, more services to help lower income households have 19 anonymous reliable safe childcare. Covered Bus benches would be nice, provided a safe place for people to wait. 20 anonymous Lack of retail establishments in certain areas. 21 anonymous We need public transit, less subdivisions,and sprawl, better investment in schools and open space. We need to fight politicians coming in here with outside agendas. Wheelchair accessibility is terrible here.Who designs the curb height in retail centers and plazas.There are some brand new nightmare designs that make businesses totally unwelcoming and unaccessible. One example is the strip building at the NE corner of Linder 22 anonymous and Ustick. I could never visit these businesses due to the pathetic design of the curbing and walkways that scream, 'You are not welcome here'. Meeting code is not enough.Truly find out what the barriers are with today's codes and fix them. Enforce them as well.There are so many unmaintained hard surface paths that are in terrible condition. The CITY OF MERIDIAN,SHOULD NEVER ACCEPT FEDERAL DOLLARS FOR ANY PROJECT. 23 anonymous PERIOD.TO DO SO, PUTS THE CITY MANAGEMENT IN THE HANDS OF THE FEDERAL GOVERNMENT.THE FEDERAL GOVERNMENT CANNOT DETERMINE WHAT IS BEST FOR THE RESIDENTS OF CITY MERIDIAN. ONLY WE CAN. STOP ACCEPTING THESE FUNDS. 24 anonymous Trash, litter pickup. Improving the blight along roadways Walkability for all of Meridian and not just the high-rent areas, planned community hubs in 25 anonymous walking/biking distance for items such groceries, pharmaceuticals,entertainment, dining, and so on. 26 anonymous Common Sense. 921Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 27 anonymous Ban Arbnb and other VRBO types. Every short term rental could house a family. If I wanted to live next to a hotel, I would have purchased a home next to a hotel. Bring back traffic-sensitive lights. I sit at intersections for so long with no traffic waiting for the 28 anonymous light to change. I do like the accessibility of pedestrian and bike crossing signals on Ten Mile and Linder. 29 anonymous Homelessness! 30 anonymous Bike lanes within 1 mile of schools and parks, but the streets need to be in better condition first. 31 anonymous The problem is government thinking it has to solve every problem. continue rental assistance that is geared to build independence and work with the Housing 32 anonymous Authority or Neighborworks to fund robust 1st time homebuyer down payment assistance. So many folks could buy a home for what they are paying in rent, if they had a meaningful down payment. It doesn't even have to be forgivable given what hope prices are calculated to do. 33 anonymous Law enforcement! 34 anonymous More lighting down 7th and in the community as well. 35 anonymous More sidewalks in areas that have none. 36 anonymous These are broad which allows some flexibility Figure 19: Future projects. ID Name Responses 1 anonymous Partner with other services to strengthen the programs. 2 anonymous Idaho has a huge surplus.Time to pay it forward and invest in infrastructure, education, and natural resources. 931Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 3 anonymous Screen service providers (contractors, roofers,etc.)who are paid by this program to ensure they are providing quality care and services to the community and not overcharging. 4 anonymous Don't do them 5 anonymous Can any of these funds be used for small business loans. 6 anonymous Allocation of more funds from HUD to help expand these projects or create future projects to address other areas. 7 anonymous Partners and communities need to come together to address the current housing crisis, stagnant wages, prevention and education is crucial. Start engaging with the Congolese, Ukrainian,Afghan,South American,etc populations that 8 anonymous already exist in Idaho.These communities are robust and Idaho still seems to have trouble acknowledging their existence. Ensuring the homeowner repairs isn't exclusive to homes that the owners actively occupy but 9 anonymous to the homes that people might own and rent out. Ensuring that those homes are also not AirBnb's but are actually accessible to residents living in the community and ideally lower income housing repairs to be done first. 10 anonymous Commit to continue and increase funding for them. 11 anonymous Communication to the people. Often those who need it the most aren't active in the community and never hear about services available. 12 anonymous If done,they just need to be done right the first time and with any growth in mind. 13 anonymous We need to just stop building and take care and fix what is already here. 14 anonymous See above, I would love to sit on a panel on this subject.Create focus groups and listen. 15 anonymous THEY CANNOT. NO FEDERAL DOLLARS WANTED OR NEEDED HERE. 16 anonymous Taxpayer dollars 941Page Meridian CDBG Program I PY24 Action Plan ID Name Responses 17 anonymous The four projects listed? Begin again. 18 anonymous Less Government. 19 anonymous Consider all segments of the population, not just focusing on low income peoples and young families. 20 anonymous No comment Access will always be an improvement need. Do a better job of assessing each neighborhood for what they do and dont have; distance from schools/parks/entertainment(food), condition of roads/sidewalks/bike lane, and what is the demographic within that area (age groups, rental/owner). If you have a developed community within these neighborhoods,they actually 21 anonymous get out within their area and meet, it increases the opportunity that they help with community beautification, and thats where the city can help provide resources (trees, canopy covers in parks, improved usability).There are solid factors that go into developing a community/neighborhood, but if you dont have people within it that are willing to be Ioverwatchers', because of lacking attention to needs,there will lack cohesion and apathy. 22 anonymous Any community project that has to be done,should be done buy able bodied people who are unemployed and hungry and needs to feed their family. 23 anonymous i really appreciate the city's efforts but i think we just need to find ways to increase assistance or look for partnerships/grants that can be force multipliers 24 anonymous Need long term programs not year-to-year. Make sure there is some fiscal oversight, and true accountability how the funds are spent. Not 25 anonymous just give some developer, or chosen city partner the money. 26 anonymous Assure good use of funds. Quality assurance Figure 20: Potential improvements to these projects. 951Page Meridian CDBG Program I PY24 Action Plan Additional Comments .. of Summary of Comments Submission Ad Kevin Bailey, Email CBDG funds are absolutely crucial resources for local communities to Idaho Nonprofit address challenging issues like affordable, safe housing and economic Center opportunity for local residents.These funds are especially important for fast growing communities like the City of Meridian as the challenges to keep pace with rising housing costs put strains on local supply and availability of affordable housing. CBDG funds and the strategies and programs implemented with these funds by public and private partners like local nonprofit organizations have proven to make a real difference for local communities. Table 11:Comments received during the public comment period for the PY24 Action Plan. ADD - lu MOM 4ROPOSE9 PR01ECT5 �. Em ge y0. � Y ,1,5F1 Fp• I I s a r B y nd F l d b — s3a� _ y� �s I pe 9hL N4 4 -- Ws, ._ a' - o 0 _ 5 J Y ME Figure 21:Outreach event at the Library. 96 Page Meridian CDBG Program PY24 Action Plan BUILDING A COMMUNITY dP i f rp 41 TE IN 41 , x r Yt Meridian CDBG Program xrtr LapM LWE4 ^� \ T r V -,..• von Figure 22:Community puzzle completed during outreach events. 97 Page Meridian CDBG Program I PY24 Action Plan Affidavit of Publication AFFIDAVIT OF PUBLICATION STATE OF IDAHO 21410 525900 Comity of Canyon and Ada l MEERIDIAN,G1TY Or S[ ARO%l JE.SSEN of the State of Idaho, being of first duly sworn,deposes 33 E_BROADWAY AVENUE and says: EPID1A.N,11) 33642 1.That i am a citizen of the United States,and at all times hereinafter mentioned was over the age of eighteen years,and not a party to the above entitled action. 2.That I am the Principle Clerk of the Idaho Press• Tribune,a daily newspaper published in the Counties of Canyon and Ada,State of Idaho;that the Said newspaper is in genera] ciNUTAtion in the said counties of Canyon and Ada,and in the vicinity of pampa, Caldwell,and Base,and has been uninterruptedly published in said Cuunties during a period of seventy -eight consecutive weeks prior to the first public$tion of this notice, a copy of which is hereto attached_ 3.Thatthe notice,of which the annexed is a printed copy,was published in said newspaper and on ldahoPubkcNotices.com l times(s)in the regular and entire issue of said paper,and was printed in the newspaper proper,and not in a supplement `That said notice was publi shed the followinr,06116M24 SHARON 19SEN STATE OF IDAHO On this 15th day of June,in the year of 2024 before me a Notary Public,personally appeared. SHARON JESSEN, knoum or identified to me to be the person whose name is .subscribed to the within instrument,and being by me first duly sworn,declared that the statements therein are true, and acknowledge to me that he/she execu �1 00"". } � t Notary Fublic of Idaho t Z s_svao Ik+1y Commission expires } �$IIt1�14N� 98 Page Meridian CDBG Program PY24 Action Plan AD+'525,KCAD# LJ QAL NOTICE CrFY OF MERIDIAN WMCEOFPUBLIC HEAnrHG+4N0 PU9l11CO3MMENTPEM00 R ding Meridian%comrmunlly De"lopment Block ,rant(CDBG)Program TI116ldailfCacan be pravided as Iymat eooessible tap9r6oris With lirrla0 5npssn pf¢1ieianCy LWOa requgSt,Corr4aat C+ysial Campggll at for essmianca. Sa le pueda prajireer esta na1litcacian en un farmetnarceslble pars Ida perwinag 05n ctlnoomlerMs irriladW UB ingq141. a pedidlo_C i-mniquese can Crystal Campbell en coampbL,II d r wIcIia..c'1W.o.g pars Wonerayucia, AEI_CITIZL NS ARE INVITE 10 atlen0 a pUtliiC heArikig on Tueodeyr,JWy Q.2024 et 4,30 RM.regarding the CY y of Me- rrdiarYt 2024 CDBG Adibn Plar`, Parlip"nLs can ,jLl"d Irr person at#,lerldian City Hall or virtuepy at tQn- raid-vih 29421. A PUBLIC,COMMENT PERIOD is can dune 11,2024 and will carMini.ra through July 14,2024_Duringg Uric period,oral and wrlryan oommc-is abol�4 Urt'$024 CO6C4 Acko PIMn wA bo accepted.All camnmmVMould49addressedt¢Cry5t1 Camp- !:A at;City 01 MorirW,Gorwlhraity DEwtldprwkt Irt'*nI.. 33 E,Broadway Ave.,Sle-102.bleriman,ID 83642;( 08)4 0675',orccarml5bell-0m xltllifrrclty,org The fity of i',Ierldlan is dai"led an L nI Ilurnon'C<ffWnt"r ty by the U,S.Department of Housing aria Urban D3ti-ellopmenl {HUG).This deei nall0n alto wk the CitW I�rMASM� m funds Brni- ally gra HUD-s Cnnwnun ty Develcpmeril Blcck Grant�CABG, fani.Thg Cify anlicipwits Irh,1 rI will rcrni%Nr An aNOCA i m Of 52d,979 In CABG funds an Couber 1. �,'-114. In arder to re-cel"1h4S0 funds, the DIY rwJSt SUt-i,an Ao"n Pion tp HUD identifying the prnJecls the City wil undsrteka to most 1he goals Id9r4lsed n Ina 2W2.30215 GorsW.0aWq P1eln lhal wry benerit kaw and moderebe kwarna residents in the We ming war,The Corib;6 d;ded Plark quIs adiSess public faCifiy'and Inlrasiructure i+ -proaemenm,haulsing,public services,and ad- InriiSlrB'inn All c.11xeng may prcNicle lesllmprty,Copkps of 4he A4:Il0n Plan are avalla"B on the DWs CDgG webQte:htlp-1,Www.rlraridi- anclryL Wcimin.Spocial ilwiylliC+ti is eNlwed to parsons imilh disabilities, resica-its c'assislad hausirrg,and MaCdian bu'si- rkess and pr(>pprl'e rM:Wrs_fdcirdlan Ciriy H¢II IS a["C4tppa0 aeaessi ua tartityr If ycu require accammada6uns related to Ogcical,visual or hearing impelrmerils pr If p0ir requ4$Ian u iiterpretalicn, please contact Me City Clerk ai(206)U54433. Si requieren adaplaciDnes relackinadas con inyadimentos 1imo6. wlauales o audlbws o r>I isquli*rrsn intt"pretac 6n ae kkmas. cornunfquese can el Vbndedor de Ciudad al (209) dB6•d 5, June t 6,2Q2a 525W 99 Page Meridian CDBG Program I PY24 Action Plan Attachment 2: Resolution 1001 Page E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of the Fiscal Year 2024 Amended Revenues and Expenditures in the Amount of$241,358,902 OV, IDIAN Interoffice Memo 07/23/2024 To: Mayor and Council Members From: Budget Manager, Jenny Fields Re: FY2024 Amended Budget Action Needed: ✓ Council to approve the amended revenues and expenditures for Fiscal Year 2024. $241,358,902 Two Hundred Forty-One Million, Three Hundred Fifty-Eight Thousand, and Nine Hundred and Two Dollars E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Tentative Approval of Fiscal Year 2025 Proposed Revenues and Expenditures in the Amount of$255,534,110 OV, IDIAN Interoffice Memo 07/23/2024 To: Mayor and Council Members From: Budget Manager, Jenny Fields Re: FY2025 Tentative Budget Action Needed: ✓ Council to tentatively approve the proposed revenues and expenditures for Fiscal Year 2025. $255,5341110 Two Hundred Fifty-Five Million, Five Hundred Thirty-Four Thousand, and One Hundred and Ten Dollars E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of$504,546 OV, IDIAN Interoffice Memo 07/23/2024 To: Mayor and Council Members From: Budget Manager, Jenny Fields Re: FY2025 Tentative Budget - Forgone Action Needed: ✓ Council declares the intent to collect forgone property taxes for fiscal year 2025 in the amount of: $504,546 Five Hundred Four Thousand, and Five Hundred and Forty-Six Dollars E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 24-2464: A Resolution Declaring the Intent to Collect Forgone Property Taxes for Fiscal Year 2025 in the Amount of$504,546 CITY OF MERIDIAN RESOLUTION NO. 24-2464 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN DECLARING THE INTENT TO COLLECT $504,546 OF FORGONE PROPERTY TAXES IN FISCAL YEAR 2025 FOR THE SPECIFIC PURPOSE OF FUNDING FIREFIGHTER PERSONNEL EXPENSES; SETTING A PUBLIC HEARING ON AUGUST 20, 2024, AND PROVIDING NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Idaho Code section 50-235 authorizes the City Council to levy taxes for general revenue purposes; and WHEREAS, Idaho Code section 50-1002 requires the City Council to pass an annual budget, which is referred to as an annual appropriation ordinance; and WHEREAS, Idaho Code section 63-802 sets limitations on all taxing district budget requests concerning the amount of property tax revenue that can be used to fund programs and services; and WHEREAS, Idaho Code section 63-802(1)(a) authorizes each taxing entity to increase property tax budget amounts by a maximum of three percent(3%), plus an amount calculated based on the value of both new construction and annexations added during the previous calendar year, plus an amount for forgone property taxes; and WHEREAS,the City Council intends to collect $504,546 of forgone property taxes in Fiscal Year 2025 for the specific purpose of funding firefighter personnel expenses; and WHEREAS, Idaho Code section 63-802(1)(e)(i) requires the City Council to provide notice concerning its intent to collect forgone property taxes and hold a public hearing. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City of Meridian intends to collect $504,546 of forgone property taxes in Fiscal Year 2025 for the specific purpose of funding firefighter personnel expenses. Section 2. That a public hearing shall be held on August 20, 2024, concerning the City's intent to collect said forgone property taxes. Section 3. That notice of said public hearing shall be provided as required by Idaho law. Section 4. That this resolution shall be in full force and effect immediately upon its passage. RESOLUTION DECLARING INTENT TO BUDGET FORGONE PROPERTY TAXES PAGE I ADOPTED by the City Council of the City of Meridian, Idaho, this 23rd day of July, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of July, 2024. APPROVED: Robert E. Simison, Mayor ATTEST: By: Chris Johnson, City Clerk RESOLUTION DECLARING INTENT TO BUDGET FORGONE PROPERTY TAXES PAGE 2 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing for Proposed Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department CITY OF MERIDIAN RESOLUTION NO. BY THE CITY COUNCIL: BORTON,CAVENER,LITTLE ROBERTS, OVERTON,STRADEII,TAYLOR,WHITLOCK A RESOLUTION ADOPTING NEW FEES OF THE MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice in the Meridian Press on July 7, 2024 and July 14, 2024, according to the requirements of Idaho Code section 63-1311A, on July 23, 2024 the City Council of the City of Meridian held a hearing on the adoption of proposed new fees of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto; and WHEREAS, following such hearing, the City Council,by formal motion, did approve said proposed new fees of the Meridian Parks and Recreation Department; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the 2024 Fall Fee Schedule of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the fees adopted for the 2024 Summer Activity Guide shall remain in effect as to those classes until such classes are concluded, at which point the fees set forth in Exhibit A hereto shall supersede any and all fees for the enumerated services previously adopted. Section 3. That the Meridian Parks and Recreation Department is hereby authorized to implement and carry out the collection of said fees. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this day of Jul. 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this day of Jul. 2024. APPROVED: Robert E. Simison, Mayor ATTEST: Chris Johnson, City Clerk ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS&RECREATION DEPARTMENT PAGE 1 OF 2 PUBLIC HEARING SIGN IN SHEET DATE : 7/23/2024 ITEM # ON AGENDA : 18 PROJECT NAME : Proposed Fall 2024 Fee Schedule of the Meridian Parks nd Recreation Department I wish to testify Your Full Name Your Full Address Representing ( mark X ( Please Print ) HOA ? if yes ) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 EXHIBIT A 2024 Fall Activity Guide Class Fees: (Note: Sales tax will be collected in addition to fee) Nordic Walking $25.00 - $175.00 Art Week Classes $1.00 - $15.00 Youth/Adult Self Defense $45.00 Kindermusik $64.00 Art is Life Classes $25.00 - $200.00 Skyhawk Sports Classes/Camps $75.00 - $179.00 Motions Classes $15.00 - $50.00 Amazing Athletes $78.00 Little Pallet Art Classes $25.00 - $100.00 Martial Arts for All Ages, Beginning& Intermed. /Advanc. $45.00 Kendo: Japanese Fencing $75.00 Lego Class $100.00 Introduction to the Sport of Fencing $120.00 Belly Dance/Drumming $60.00 - $90.00 Bigfoot Cartooning &Anime Classes $18.00 Yoga $10.00 - $70.00 Jazzercise $25.00 - $189.00 Pickleball 101 $80.00 Line Dancing Classes $21.00 - $35.00 Social Dancing Classes $20.00 - $60.00 Digital Photography $75.00 The Photographers Eye $75.00 Adult Day Trips $10.00 - $100.00 Youth STEM classes $55.00 8-week DE Basketball Team Fee $707.55 Spring/Summer Softball Team Fee $660.38 Fast Pitch Tournament $613.21 ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS&RECREATION DEPARTMENT PAGE 2 OF 2 Class/Camp OLD Fee NEW FEE %Increase Art is Life Classes $25.00-$65.00 week long class is $25.00-$200.00 200%being offered old fees were for week Skyhawk Sports Classes/Camps $85.00-$339.00 long and full day camps.Decrease in $75.00-$179.00 between 54%-7%decrease price Motions Classes $35.00-$70.00 $15.00-$50.00 between 57%-20%decrease Amazing Athletes $78.00 $78.00 0% Little Pallet Art Classes $25.00-$100.00 $25.00-$100.00 0% Martial Arts for All Ages, $45.00 Beginning&Intermed./Advanc. $45.00 0.00% Kendo:Japanese Fencing $70.00 $75.00 7.50% Lego Cams $85.00-$95.00 $100.00 5% Introduction to the Sport of Fencing $120.00 $120.00 0% Belly Dance $60.00-$70.00 $60.00-$90.00 28% Bigfoot Cartooning&Anime $18.00 Classes $18.00 0% Yoga $10.00-$70.00 $10.00-$70.00 0% Jazzercise $69.00-$150.00 $25.00-$189.00 26% Pickleball 101 $80.00 $80.00 0% Line Dancing Classes $25.00-$75.00 based on the number of $21.00-$35.00 between 16%-53%decrease classes offered Social Dancing Classes $40.00-$105.00 based on the number of $10.00-$60.00 between 75%-42%decrease classes offered Digital Photography $75.00 $75.00 0% The Photographers Eye $75.00 $75.00 0% Adult Day Trips $10.00-$100.00 $10.00-$100.00 0% Kindermusik NEW CLASS $64.00 NEW CLASS Nordic Walking NEW CLASS $25.00-$175.00 NEW CLASS Art Week Classes NEW CLASS $1.00-$15.00 NEW CLASS Youth/Adult Self Defense NEW CLASS $45.00 NEW CLASS Youth STEM classes NEW CLASS $55.00 NEW CLASS 8 week DE baseketball team fee $646.23 $707.55 9.50% Spring/Summer softball team fee $566.04 0 $660.38 16.60/o Fast Pitch Tournament $542.45 $613.21 13.04% Adult Flag Football $613.21 $707.55 15% W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2462: A Resolution Adopting the Fall 2024 Fee Schedule of the Meridian Parks and Recreation Department; Authorizing the Meridian Parks and Recreation Department to Collect Such Fees; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2462 BY THE CITY COUNCIL: CAVENER,LITTLE ROBERTS, OVERTON,STRADEII,TAYLOR,WHITLOCK A RESOLUTION ADOPTING NEW FEES OF THE MERIDIAN PARKS AND RECREATION DEPARTMENT; AUTHORIZING THE MERIDIAN PARKS AND RECREATION DEPARTMENT TO COLLECT SUCH FEES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, following publication of notice in the Meridian Press on July 7, 2024 and July 14, 2024, according to the requirements of Idaho Code section 63-1311A, on July 23, 2024 the City Council of the City of Meridian held a hearing on the adoption of proposed new fees of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto; and WHEREAS, following such hearing, the City Council,by formal motion, did approve said proposed new fees of the Meridian Parks and Recreation Department; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the 2024 Fall Fee Schedule of the Meridian Parks and Recreation Department, as set forth in Exhibit A hereto, is hereby adopted. Section 2. That the fees adopted for the 2024 Summer Activity Guide shall remain in effect as to those classes until such classes are concluded, at which point the fees set forth in Exhibit A hereto shall supersede any and all fees for the enumerated services previously adopted. Section 3. That the Meridian Parks and Recreation Department is hereby authorized to implement and carry out the collection of said fees. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 23rdday of Jul. 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of Jul. 2024. APPROVED: Robert E. Simison, Mayor ATTEST: Chris Johnson, City Clerk ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS&RECREATION DEPARTMENT PAGE 1 OF 2 EXHIBIT A 2024 Fall Activity Guide Class Fees: (Note: Sales tax will be collected in addition to fee) Nordic Walking $25.00 - $175.00 Art Week Classes $1.00 - $15.00 Youth/Adult Self Defense $45.00 Kindermusik $64.00 Art is Life Classes $25.00 - $200.00 Skyhawk Sports Classes/Camps $75.00 - $179.00 Motions Classes $15.00 - $50.00 Amazing Athletes $78.00 Little Pallet Art Classes $25.00 - $100.00 Martial Arts for All Ages, Beginning& Intermed. /Advanc. $45.00 Kendo: Japanese Fencing $75.00 Lego Class $100.00 Introduction to the Sport of Fencing $120.00 Belly Dance/Drumming $60.00 - $90.00 Bigfoot Cartooning &Anime Classes $18.00 Yoga $10.00 - $70.00 Jazzercise $25.00 - $189.00 Pickleball 101 $80.00 Line Dancing Classes $21.00 - $35.00 Social Dancing Classes $20.00 - $60.00 Digital Photography $75.00 The Photographers Eye $75.00 Adult Day Trips $10.00 - $100.00 Youth STEM classes $55.00 8-week DE Basketball Team Fee $707.55 Spring/Summer Softball Team Fee $660.38 Fast Pitch Tournament $613.21 ADOPTION OF FEE SCHEDULE OF MERIDIAN PARKS&RECREATION DEPARTMENT PAGE 2 OF 2 LEGAL NOTICE CITY OF MERIDIAN NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN, pursuant to the ordinances of the City of Meridian and the laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at 4:30 p.m. on Tuesday, July 23, 2024, at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho, regarding proposed new fees as set forth below. Further information is available at the Parks and Recreation Department at Meridian City Hall, 33 East Broadway, Meridian, Idaho. Any and all interested per- sons shall be heard at the public hearing. Written testimony is welcome; written materials should be submitted to the City Clerk. All testimony and materials presented shall become the property of the City of Meridian. For auditory, visual, or lan- guage accommodations, please contact the City Clerk's Office at (208) 888-4433 at least 48 hours prior to the public hearing. Proposed new fees: EXHIBIT A 2024 Fall Activity Guide Class Fees: (Note: Sales tax will be collected in addition to fee) Nordic Walking $25.00 - $175.00 Art Week Classes $1.00 - $15.00 Youth/Adult Self Defense $45.00 Kindermusik $64.00 Art is Life Classes $25.00 - $200.00 Skyhawk Sports Classes/Camps $75.00 - $179.00 Motions Classes $15.00 - $50.00 Amazing Athletes $78.00 Little Pallet Art Classes $25.00 - $100.00 Martial Arts for All Ages, Beginning & Intermed/Advanc. $45.00 Kendo: Japanese Fencing $75.00 Lego Class $100.00 Introduction to the Sport of Fencing $120.00 Belly Dance/Drumming $60.00 - $90.00 Bigfoot Cartooning & Anime Classes $18.00 Yoga $10.00 - $70.00 Jazzercise $25.00 - $189.00 Pickleball 101 $80.00 Line Dancing Classes $21.00 - $35.00 Social Dancing Classes $20.00 - $60.00 Digital Photography $75.00 The Photographers Eye $75.00 Adult Day Trips $10.00 - $100.00 Youth STEM classes $55.00 8-week DE Basketball Team Fee $707.55 Spring/Summer Softball Team Fee $660.38 Fast Pitch Tournament $613.21 Chris Johnson, City Clerk July 7, 14, 2024 533781 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Public Works Department Design Standards Update Mayor Robert E. Simison IDIACityNI Council Members: E � Luke Cavener, President Liz Strader,Vice President i D A H Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: Warren Stewart DATE: July 2, 2024 SUBJECT: City of Meridian Public Works Department Design Standards Update REQUESTED COUNCIL DATE: July 9, 2024 I. RECOMMENDED ACTION A. Move to: 1. Adopt the revised City of Meridian Design Standards II. DEPARTMENT CONTACT PERSONS Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-489-0365 III. BACKGROUND In Public Works, we have two sets of documents that help guide development to ensure we end up with quality, uniform infrastructure. These are the City's Supplemental Specifications and the Design Standards. The City's Supplemental Specifications are instructions to contractors on how to build something and the Design Standards are instructions to engineers and plan designers on how to put plans together. The Design Standards cover things like locations, how many, how often etc. The Specifications cover the technical aspects of how to construct/install something. For example, the Specifications tell a contractor how to install a water valve when one is called out on the plans. The Page 1 of 2 Design Standards tell the plan designer how often to put a valve on the plans and where it should be located. Specifications are more closely related to regulatory requirements and must be followed to ensure public health and safety are protected. Design Standards are more discretionary and reflect the preferences of the agency that owns and maintains the infrastructure. The Design Standards are instrumental in helping the City implement our long-term utility plans in an effective and efficient manner, and keep future operation and maintenance cost down. The Design Standards are required to be formally adopted by the City Council. This process is usually done every 3-5 years to ensure our standards stay updated and relevant with changing technology and standards. Over the years, our Design Standards review process has evolved into a robust effort that involves extensive internal and external stakeholder involvement. This process includes multiple opportunities for input and comments from the public and developers. A draft of the updated Design Standards has been placed on the City's website seeking public feedback as well as emails that were sent to developers, engineers, and planners that work regularly with the City. We also conducted specific presentations and workshops with the Builders and Contractors Association (BCA)to make them aware of the proposed changes and incorporate their feedback into the final document. Attached you will find a letter of support from the BCA related to the updated Design Standards. IV. ALTERNATIVES Continue to use the existing Design Standards that are out of date with current needs and practices. V. TIME CONSTRAINTS Timely adoption of the new Design Standards will help to address the deficiencies identified in the existing standards. VI. LIST OF ATTACHMENTS 1. Copy of the revised Design Standards 2. Council Memo 3. Letter from the BCA Approved for Council Agenda: Page 2 of 2 1 C E IDIAN?t� Public Works I D A H O Department DESIGN STANDARDS ENGINEERING DIVISION 33 EAST BROADWAY AVENUE, SUITE 200 MERIDIAN, ID 83642 May 2024 2 -Table of Contents - Section 1 Definitions .............................................. I Section 2 General Design Requirements ......................... 3 Section 3 General Plan Requirements ........................... 9 Section 4 Domestic Water Supply System ....................... 13 Section 5 Sanitary Sewer System ................................. 21 Section 6 Street Lighting ........................................... 33 Section 7 Grading and Drainage .................................. 44 Section 8 Pressure and Gravity Irrigation ........................ 47 Section 9 Class A Recycled Water System (removed).......... 50 Section 10 Streetscapes .............................................. 51 Section 11 Landscaping .............................................. 56 Section 12 Waterways and Floodplains .......................... 57 May 2024 0 OVERVIEW PURPOSE The purpose of this document is to provide the development community in the City of Meridian with information,process and standards for design of City infrastructure for both public and private development within the city limits. Design guidance is provided in order to maintain standards and best practices in accordance with the City of Meridian's ordinances, policies, practices, specifications and standards. SCOPE This document provides minimum design standards and guidelines for development-related infrastructure. Standards are required provisions, and are identified with language such as "shall", "must", and "required" or "prohibited". Guidelines are voluntary provisions identified with language such as "should", "recommended", or"encouraged". These standards and guidelines are intended to supplement other applicable regulatory agency standards. These design standards and guidelines address the following elements for new development: • General Requirements applicable to all projects (Sections 1 through 3) • Utilities • Domestic Water Supply System(Section 4) • Sanitary Sewer System (Section 5) • Pressure and Gravity Irrigation(Section 8) • Class A Recycled Water System(Section 9) • Site Design • Street Lighting(Section 6) • Grading&Drainage (Section 7) • Streetscapes (Section 10) • Landscaping(Section 11) • Waterways and Floodplains (Section 12) This document is intended to be used in the development of plans and specifications, in conjunction with the Idaho Standards for Public Works Construction(ISPWC),the latest edition of the Meridian Supplemental Specifications to the ISPWC, and other applicable standards identified in this document for the various elements. Any review by the City of Meridian is for the purpose of ensuring general conformance to standard practices, and does not constitute an engineering review of project plans and calculations or certification of compliance for work installed. The submitting design professional is solely responsible for the design and work installed. -END OF SECTION- May 2024 1 SECTION I When the following terms or titles are used in these Standards or in any document or instrument where these Standards govern, the intent and meaning shall be as herein defined below. 1-1 DEFINITIONS: Best Management Practices (BMP's)—Shall mean schedules of activities, prohibitions of practices,maintenance procedures,and other management practices to prevent or reduce the discharge of pollutants to waters of the United States. City Engineer — Shall mean the Engineering Manager/City Engineer of the City of Meridian Public Works Department or his/her designee. City Specifications — Shall mean the latest edition of the City of Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction (ISPWC). Construction Division — Shall mean the inspection services workgroup of the City of Meridian Public Works Department. Consulting Engineer — Shall mean any person, firm, partnership or corporation legally authorized to practice engineering in the State of Idaho who prepares land development/improvement plans and specifications for work within the City of Meridian. City of Meridian Standards—City Standards include this document, City Ordinances, the UDC and other documents used to establish standards for the City of Meridian. Design Professional—Any individual that is legally authorized/ licensed to conduct work and prepare plans or reports related to their area of expertise. Developer— Shall mean any person, firm, partnership, corporation or combination thereof, principally responsible for a land development/improvement project. Development — Shall mean any act or process that changes the use or purpose of a parcel such as land grading,utility installation, street or building construction. Civil Engineering Plans Examiner — Shall mean Development Services personnel responsible for plan review. Development Services — Shall mean the Land Development Section of the Community Development Department of the City of Meridian. Downtown Meridian Redevelopment Area — Shall mean the area bounded by East 3rd Street, East Ada Avenue,North Meridian Road, and East Fairview Avenue. Drinking Water Act — Shall mean the 1974 Environmental Protection Agency Drinking Water Act, (42 U.S.C. 300f-300j-9)plus amendments. Section 1— Definitions May 2024 2 Engineering or Engineering Division—Shall mean the Engineering Division of the City of Meridian Public Works Department. MCC—Meridian City Code Project Inspector—Shall mean the Public Works Inspector of the City of Meridian assigned to the project or his/her designee. Recycled Water—Refers to Class A reclaimed/recycled water that is provided by the City of Meridian. Single Point — The secondary irrigation system connection from the City's domestic water system for shoulder season use (see MCC 9-1-28 Section C-1). State Standards — Shall mean the latest edition of the Idaho Standards for Public Works Construction (ISPWC) and the Idaho State Standards governing water, wastewater and recycled water systems. Streetscape—In the city core (see drawing 10-A in section 10), that portion of the right-of- way adjacent to the roadway, between the back of curb and face of building. Waters of the United States — Shall mean any waters defined by Title 40 of the Code of Federal Regulations, Part 230.3 (s). -END OF SECTION- Section 2—General Design Requirements May 2024 3 SECTION 2 GENERAL DESIGN REQUIREMENTS 2-1 SECTION SUMMARY: This section contains general guidance and requirements for the steps involved in starting a construction project and continuing all the way through to completion. 2-2 APPLICABLE STANDARDS: The current requirements of the following agencies and/or codes shall apply to general design requirements. Conflicts between these requirements and the agencies and documents listed below shall be resolved on a case-by-case basis. A. State of Idaho, Department of Environmental Quality(IDEQ) B. State of Idaho, Central District Health Department (CDHD) C. International Building Code D. National Electrical Code E. International Fire Code F. Idaho State Plumbing Code G. Idaho Standards for Public Works Construction (ISPWC) H. City of Meridian Supplemental Specifications to the Idaho Standards for Public Works Construction ("Supplemental Specifications" or "City of Meridian Supplemental Specifications") I. Meridian City Code (MCC) - Title 8 "Public Ways and Property" 2-3 ENGINEERING REQUIREMENTS: All plans and specifications for land development/improvements which are to be owned and operated by the City shall be prepared, sealed and signed by the appropriately licensed Design Professional. 2-4 PLAN REQUIREMENTS: All plans for the construction of water, sewer, recycled water, street lights and irrigation infrastructure to be owned by the City must be submitted to Development Services for review and approval. 2-5 INITIAL DEVELOPMENT/IMPROVEMENT OR UTILITY PLAN SUBMITTAL REOUIREMENTS: The initial submittal of development, utility improvement or capital improvement project plans shall consist of the following (if applicable): A. One electronic version in PDF format, and one electronic version in AutoCAD format(as per the City of Meridian—Public Works CADD Specifications for Project Drawings); along with any specifications, computations, test data, and/or other site- specific materials requested by Development Services to adequately review the proposed project. B. One (1) copy of the final plat (minus signature sheets) digitally included with each set of plans. Section 2—General Design Requirements May 2024 4 C. One (1) copy of each letter from any utility company affected by any water and/or sewer mains outside of the standard corridors. Plans may be submitted without a utility company waiver for out-of-corridor utilities. However, letters from utility companies approving out-of-corridor utilities must be provided prior to plan approval by the City of Meridian. If the applicant is unable to acquire a response from a utility company, they may contact ACHD for approval to construct the utilities out-of-corridor. If ACHD approves, the City must receive a copy of the ACHD approval before City of Meridian' plans will be approved. D. One letter stating whether or not any wells exist on the site being developed, and if so,what will happen with the well through the development of the project (e.g. will the well be abandoned or utilized for irrigation). 2-6 DEVELOPMENT/IMPROVEMENT OR UTILITY PLAN RE- SUBMITTAL: One(1)PDF shall be returned for review and/or approval. 2-7 DEPARTMENT OF ENVIRONMENTAL QUALITY REVIEW: All development/improvement or utility plans containing construction of or modifications to water systems, sanitary sewer systems, or recycled water systems require a review for compliance with state regulations. If the Developer wishes to use the City's Qualified Licensed Professional Engineer (QLPE) review service to conduct the required Idaho Department of Environmental Quality(IDEQ) review, an additional QLPE fee will be due before the plans are released to QLPE for review. The amount of the fee is based on the number of applicable pages reviewed. Any projects with recycled water systems, sewer lift stations, water wells, pressure reducing stations, pump stations or force mains may not be reviewed by the QLPE review service, and must be sent to IDEQ for review. If a developer does not wish to use the QLPE service,the developer is responsible for submitting the plans to IDEQ for review and approval. 2-8 PLAN APPROVAL: Development Project plans will not be approved nor construction authorized until City of Meridian Review and Inspection Fees have been paid in full, and all applicable City of Meridian easements have been submitted and approved. Upon payment of fees, and approval of applicable easements,Development Services will issue the City Engineer's plan approval letter. One (1) hardcopy set of approved for construction plans, one (1) electronic version in PDF format, and one (1) electronic version in AutoCAD format (as per the City of Meridian—Public Works CADD Specifications for Project Drawings)shall be distributed to Public Works. 2-9 PRE-CONSTRUCTION MEETING: A pre-construction meeting will be scheduled once all agency approvals have been obtained, and ACHD has approved the roadway portion of the Improvement Plans(if applicable), and traffic impact fees have been paid. These meetings will be scheduled and coordinated through the Public Works Construction Division. Section 2—General Design Requirements May 2024 5 2-10 IMPROVEMENT PLAN REVISIONS DURING CONSTRUCTION: Should changes become necessary during construction, the Consulting Engineer shall first obtain the consent of the Project Inspector and the Civil Engineering Plans Examiner. The City Engineer may then be consulted by the Civil Engineering Plans Examiner for compliance with current specifications and to see if the proposed changes can be made in the field and covered with the Record Drawing submittal, or if revised plans are required. If revised plans are required, the revised plan sheet(s) will be forwarded to the Civil Engineering Plans Examiner who will be responsible for reviewing and approving the project and coordination of distributing plans as appropriate. 2-11 RECORD DRAWINGS: The Developer or their authorized representative shall be responsible for keeping an accurate record of all approved deviations from the originally approved plans, and shall provide copies of these records to the Construction Division for verification upon completion of the work. Final approval of the completed improvements will not be given until as- built/Record Drawings are completed by the appropriate Design Professional (typically the Engineer of Record) and accepted by the City of Meridian. Requirements for Record Drawings are outlined in Section 3 of these Design Standards. 2-12 CONFLICTS,ERRORS AND OMISSIONS: The Consulting Engineer is responsible for plans and specifications that meet all federal, state, and municipal laws, rules and standards. The City of Meridian reviews plans for general conformance to these laws,rules and standards. The Consulting Engineer however, is ultimately accountable/responsible for compliance, and City approval does not release them from this responsibility. 2-13 CHANGE IN CONSULTING ENGINEER: If the Developer elects to change the Consulting Engineer during the project they shall provide Development Services, in writing, the name of the individual or firm that is taking over the project. The Developer and his new Consulting Engineer are responsible for construction verification, design change approval, record drawings and all remaining responsibilities of the original Consulting Engineer. 2-14 INSPECTION REQUIREMENTS: Any improvement which will ultimately be owned and maintained by the City shall be inspected during construction by the City of Meridian Public Works Construction Division. Failure to obtain inspection may result in re-installation of infrastructure. For projects where the City has agreed to provide reimbursement for certain infrastructure, quantities will be measured in the presence of the Project Inspector, and documentation verifying the quantities shall be provided. Section 2—General Design Requirements May 2024 6 2-15 EASEMENTS: Generally, water, sewer and recycled water mainlines, and services shall be located in the public right-of-way. However, if it is necessary for a City of Meridian utility mainline (including hydrant laterals) or service line to be located outside the public right-of-way, the City shall be given permanent easements meeting the following requirements: A. Easements shall be submitted on the standard easement forms available on the City's website. B. Easements shall be a minimum of 20-foot-wide per utility, or 30-foot-wide for a combined water and sewer easement if the minimum 10 feet separation is maintained between mains. Easements shall extend 5 feet minimum (with 10 feet preferred) beyond the terminus of the main, service, or hydrant. C. No permanent structure shall be allowed within a City utility easement. Refer to City of Meridian standard utility easement documents for easement conditions/restrictions. D. If it is necessary to install a utility main under a landscaped area, the main shall be centered in a 20-foot wide (minimum) easement free of permanent structures (see item C above). Notes shall be included in the plans and easement referring to the standard easement document conditions/restrictions. E. Wider easement widths may be required for utility mains depending on the sewer depth, size, pipe directional changes, turning radius of service vehicles and location or if determined necessary by the Public Works Department. Easements widths for utility mains shall be based on sewer depth as follows: Sewer Only Easement Sewer Trench Easement Depth Width 0-15 ft 20 ft 16-20 ft 25 ft 21-25ft 30ft 26-30ft 35ft 30+ 45 ft Combined Water/Sewer Easement Sewer Trench Easement Depth Width 0-15 ft 30 ft 16-20 ft 35 ft 21-25 ft 40 ft 26-30 ft 45 ft 30 ft+ 55 ft For sewer and water in parallel,if sewer depth is greater than 15 feet,locate the water main 5 feet from the edge of easement and center the sewer main between the water main and other edge of easement. If sewer depth is equal to or less than 15 feet,install water and sewer 10 feet from the edges of easement with 10 feet separation between the two utility mains. Section 2—General Design Requirements May 2024 F. If it is necessary to install a utility main under a private road, the main shall be centered in an easement that includes the entire road width and is a minimum 20- foot width. G. Temporary construction working easements or access of adequate dimensions shall be provided to allow construction within the permanent easement to be completed in a safe and reasonable manner. H. On development projects, all associated costs of easement acquisition will be at the sole expense of the Developer. Existing substandard easements,within the limits of the proposed project, shall be upgraded to current standards prior to plan approval. 2-16 ACCESS ROADS: A. Access to sewer, water and recycled water mains not located within public rights- of-way shall be provided by an all-weather gravel access road constructed of 3/4" minus road mix gravel. See the Supplemental Specifications drawing No. G2. Some alternatives may be allowed for pipes located in landscape areas, but all manholes and valves must be accessible by an access road. Alternatives must be approved by the City Engineer. B. The maximum access road grade shall not exceed 10% and shall be shown in the profile view. The access road shall not block natural or artificial drainage and shall conform to the requirements of the governing agencies. C. Access roads for sewer manholes shall have curves designed for turning radii of 28 feet inside radius and 48 feet outside radius and a vertical clearance of 14 feet. D. Rim elevations of manholes located within access roads shall be equal to the elevation of the surface of the access road. E. Surface drainage from access road shall drain away from manholes. F. Hammerhead or intermediate turn-around spaces shall be constructed at the end of all access roads exceeding 150 feet in length and at intermediate locations as determined by Public Works. G. Easements will be required for all maintenance roads and turn-around spaces. 2-17 OPEN WATERWAY CROSSING DESIGN: This section covers the design requirements when a water, sewer or recycled water main must cross an open waterway owned by a private user lateral association, irrigation district or the United States Government. A. General - The crossing of an open waterway requires user lateral, Public Works, irrigation district and/or United States approval of the design prior to commencing construction. B. A Project Agreement must be in place with the appropriate governing body prior to starting construction. C. Design requirements are as follows: I. Unless otherwise specified by the owner of the waterway, the main must be encased in a steel sleeve. Other criteria shall be per the requirements of the Supplemental Specifications. 2. In all cases, the waterway bed elevation shall be used for design purposes. 3. The top of the steel casing shall have a minimum-3 2 feet of cover from the lowest point of the waterway bed or as the appropriate governing body Section 2—General Design Requirements May 2024 8 requires. 4. Crossing details of pipe, steel sleeve, spacers, annular backfill, piers, anchorage, transition couplings, etc., shall be shown within the plans. 5. Sewer pipeline crossings above waterways shall be submitted to the City Engineer for review on a case-by-case basis. END OF SECTION- Section 3 —General Plan Requirements May 2024 9 SECTION 3 GENERAL PLAN REQUIREMENTS 3-1 SECTION SUMMARY: This section contains guidance and requirements for the preparation of construction plan sets. 3-2 APPLICABLE STANDARDS: The requirements listed below shall apply to preparing construction plan sets: A. All applicable standards as listed in Section 2-2 B. Latest edition of the City of Meridian Record Drawing Requirements/Acceptance of Record/Electronic Drawings C. Conflicts between these requirements shall be resolved on a case-by-case basis. 3-3 GENERAL REQUIREMENTS: A. All development plans for domestic water,recycled water,or sanitary sewer systems shall include a title sheet, layout sheet, plan/profile of each sewer line and standard notes. B. Plans shall be clearly legible,bound/stapled and shall conform to accepted practice with respect to drafting standards. All information,which in the opinion of the City of Meridian Public Works Department, is necessary for the satisfactory design, review, construction, and maintenance of a project, shall be provided and where applicable, shall be shown on the plans. 3-4 APPROVED PLANS: Construction of City of Meridian public facilities, or connections to public facilities, shall not commence within the City of Meridian until plans and/or specifications for such facilities have been approved by the Development Services Division and all plan review fees have been paid. Plans shall be stamped"Approved for Construction"and signed by the Civil Engineering Plans Examiner prior to beginning construction. The City may order any Contractor to cease work on any project if said Contractor does not have properly approved plans in his possession at the job site. 3-5 PAPER SIZE AND SCALE: All improvement plans shall be submitted utilizing standard plan sheet sizes and common engineering scales. 3-6 DRAFTING STANDARD: All line work,letters and numerals must be clear, sharp and of appropriate weight. 3-7 TITLE SHEET: All improvements plans shall have the following information as a minimum on the title sheet: A. Name of Project B. Index of sheets C. Vicinity map showing the project or parcel layout with the following information: Section 3 —General Plan Requirements May 2024 10 1. City limits (if applicable) 2. Adjacent subdivision(s), including names and lot lines 3. Major arterial cross streets with street names D. Name of Developer and contact information including a phone number and email address E. Name of Consulting Engineering firm and contact information including a phone number and email address F. Seal, signature and date of the Design Professional registered for the appropriate branch of work covered by the plans G. US Governmental horizontal (NAD83 adjusted to ADA County H.A.R.N. Survey) and vertical (NAVD 88)benchmark datum and project benchmarks H. Digline number I. QR Code 3-8 SHEET NUMBERING: Each sheet within a set of improvement plans shall be numbered consecutively. Sheet numbering shall conform to generally accepted drafting standards. 3-9 TITLE BLOCK: Each sheet within the set of drawings shall have an approved title block showing the following: A. Project title B. Sheet title C. Sheet number D. Date E. North Arrow(if applicable) F. Scale Bar G. Consulting Engineer's name, signature and seal. Signature may shall be placed across the seal. The title block shall be either across the bottom or along the right edge of each plan sheet. 3-10 SEPARATE LAYOUT SHEETS: On all subdivision plans, a separate plan sheet may be required for each of the following: A. Grading and Drainage B. Street Lights (if more than 1 new street light is required) C. Water D. Recycled Water E. Sewer F. Multi-use Pathways In addition, plan and profile sheets shall show the plan and profile on the same sheet. The plan view should show storm drainage, sanitary sewer lines, multi-use pathways and other utilities. The profile view should show the storm drainage, sanitary sewer lines, and other utility crossings. Section 3 —General Plan Requirements May 2024 11 3-11 PLAN DETAILS: In addition to the other requirements of these Design Standards,the following details shall be shown on the plans submitted for approval. A. Record Information -All existing and proposed: 1. Right-of-way lines 2. Boundaries of lots fronting the street 3. Easements (existing and proposed) 4. Both on-site and off-site rights-of-way and easement lines, properly dimensioned 5. Adjacent parcel owner name B. Existing Facilities—All pertinent existing facilities shall be shown, including: 1. Street Striping 2. Medians 3. Driveways 4. Curbs 5. Sidewalks 6. Edge of Pavement(if no curbs are present) 7. Location and size of all underground utilities 8. Limits of 100-year flood plains structures 9. Trees (6" and larger) and other foliage 10. Traffic signals 11. Street lights, service pedestals, junction boxes and underground electrical conduits 12. Drainage ditches and detention basins 13. Utility poles 14. Fire hydrants 15. Retaining walls 16. Any other features of the area which may affect the design requirements for the project When a probable utility conflict exists, the design professional should field verify (by potholing if necessary) the extent of the conflict. Field verification should take place prior to the completion of final plans or be required of the Contractor prior to construction. C. Contours — Existing contours shall be shown on all plans. The scale shall be such that the plans are both readable and representative of the existing or planned site. See Section 7, "Grading & Drainage" for offsite requirements. D. Profiles—The construction drawings shall show the existing profile of the roadway centerline and the proposed design centerline. Gravity pipelines such as irrigation, sewer and storm drainage should be shown in the profile. Crossings of pressurized pipelines such as irrigation, water and recycled water should be shown to identify potential conflicts. Designs of proposed public improvements shall include profiles showing centerline elevations at 50-foot intervals and rates of grades, vertical curves, and other vertical alignment data. Section 3 —General Plan Requirements May 2024 12 E. Stationing and Orientation —It is preferred that the stationing on plan and profile sheets read from left to right and be based on either roadway centerline or sewer pipe centerline. F. Benchmarks— Location, description, and elevation of benchmarks and datum shall be clearly delineated on the plans. G. Cross-Sections — Cross-sections shall be included in the plans where determined necessary by Development Serviees Public Works. Sections shall include all pertinent structural and topographical features. Section call-outs shall be identified by a number and letter and the sheet on which the section appears. H. Special Notes — Special notes shall be clearly indicated, and it shall be conspicuously noted on the plans that all construction work and installations shall conform to the City of Meridian Supplemental Specifications and that all work is subject to the approval of Meridian Public Works. 3-12 REQUIRED STANDARD NOTES: A list of all required standard notes may be obtained from the City of Meridian website, and shall be included on all improvements plans submitted to the City for approval. 3-13 STANDARD DRAWINGS: Consulting Engineers do not need to include any City standard drawings on improvement plans,but shall refer to the City of Meridian Supplemental Specifications by number where appropriate. If a variance to a standard drawing is intended, the drawing number shall be shown with the variance noted or a separate detail shown. 3-14 RECORD DRAWINGS: For information regarding record drawings, reference the latest version of Acceptance of Record/Electronic Drawings on the City of Meridian website. 3-15 PLAN REVISIONS: Plan revisions shall be clouded and include a note in the revision table for each sheet that has been revised. -END OF SECTION- Section 4— Domestic Water Supply May 2024 13 SECTION 4 DOMESTIC WATER SUPPLY SYSTEM 4-1 SECTION SUMMARY: This section contains guidance and requirements for the following:water supply,water main design, and water system appurtenances. 4-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of domestic water supply systems. Conflicts between these requirements shall be resolved on a case-by-case basis. A. All applicable standards as listed in Section 2-2 B. IDAPA 58.01.08, "Idaho Rules for Public Drinking Water Systems" C. Recommended Standards for Water Works (Ten State Standards) D. Meridian City Code (MCC) - Title 9, Chapter 1 "Water Use and Service" and Chapter 3 "Cross-Connection Control" 4-3 DESIGN OBJECTIVES: Overall objectives for design of water infrastructure are: A. Ensure infrastructure is properly sized and located to provide fire protection according to the City's minimum standards and adopted fire code. B. Provide redundant supply to all developments when a connection is reasonably available. C. Ensure best water quality by minimizing dead ends and avoiding over-sized water mains. D. Minimize long term cost of maintenance and replacement by: 1. Minimizing the length of water mains and City-owned service lines 2. Adhere to documented standards to reduce maintenance cost 4-4 WATER SUPPLY REDUNDANCY: New developments should be designed and constructed to provide redundant water supply (supply from more than one water main) to customers whenever reasonable. The water mains should be arranged to create a looped system and allow flow from multiple directions (minimizing dead-ends). Exceptions shall be approved by the City Engineer. 4-5 WATER SUPPLY PRESSURE: City of Meridian Engineering staff will model additions or changes to the water supply and distribution system. Normal operating pressures (Average Day Demand) at service connections across the distribution system must be no less than 55 pounds per square inch (psi) and no more than 80 psi unless approved by the City Engineer. 4-6 WATER DEMAND: For the design of water distribution systems serving residential areas, the assumed water demand for design purposes is 0.5 gallons per minute (gpm)per residential unit Maximum Daily Demand (MDD) plus appropriate fire flow. For the design of water distribution systems serving commercial areas, water demand shall be determined on a case-by-case basis. Section 4— Domestic Water Supply May 2024 14 4-7 FIRE FLOWS: Required fire flows shall be determined on a case-by-case basis by the most recently adopted revision of the International Fire Code, the Meridian Fire Department, and the Engineering Division. Fire flows shall be modeled by City of Meridian Engineering staff according to IDAPA requirements. City of Meridian minimum standard for fire flow for any use is 1500 gpm at 20 psi for two (2)hours. 4-8 WATER MAIN DESIGN: Design requirements for water main layout, size and location shall conform to the latest Meridian Water Master Plan Update, and Engineering Division water modeling requirements. A. All water main pipe types are as indicated in the City of Meridian Supplemental Specifications. B. Minimum water main size (excluding hydrant laterals) shall be eight (8) inches. Twelve (12) inch water mains shall be installed at section-line roads and approximately halfway between section-line roads. Ten (10) inch mains are not allowed unless approved by the City Engineer. C. Design should limit maximum velocity to 5 ft/sec at MDD and 10 ft/sec during fire flows. D. Water mains shall be aligned straight between valves or fittings. "Roping" or joint deflection is not allowed unless approved by the City Engineer. E. The water mains shall be shown in the plan view and must identify pipe size, pipe material, location of valves, fire hydrants, existing water lines, air release/vacuum valves, blow-offs, water services, and all other appurtenances public or private including easements.Water mains shall be shown in the profile view where potential conflicts with other utilities exist. F. Install water mains within public rights-of-way and or dedicated City easements. Avoid installing mains in Idaho Transportation Department right-of-way. Avoid round-about/traffic circle footprints and concrete intersections, or cross using DR7 fused HDPE pipe. If crossing traffic circles or intersections with HDPE, meet or exceed ID of adjacent pipe and include 4-way valve cluster at cross. For concrete intersections, include valves on each leg 10 ft from edge of concrete unless other locations are more appropriate. Do not install water mains in common drives unless required by Engineering for redundancy or fire flow. G. Water mains should be located on the north and east sides of streets (see City of Meridian Supplemental Specifications drawing G1). Whenever possible, appurtenances should be located to avoid normal vehicle wheel paths. H. Minimum cover over water lines under section-line and mid-section line roadways that have not been fully developed, or in unpaved areas, shall be five (5) feet from top of pipe to finished grade. In all other areas,minimum cover shall be four(4)feet from top of pipe to finished grade. Water main depths of greater than six (6) feet shall be approved by the Engineering Division on a case-by-case basis. Where deeper mains are approved, valve stem risers shall be provided. I. Water mains shall maintain a minimum clearance from all other utilities of at least 12 inches vertical and 4 feet horizontal, except non-potable water pipelines which shall maintain separation recommendations as set forth by the Idaho Rules for Public Section 4— Domestic Water Supply May 2024 15 Drinking Water Systems. J. Connections to transmission mains (mains dedicated for moving water from supply to storage, pressure zones, or demand centers) shall not be allowed unless specifically approved by the City Engineer. K. Connections to water mains in arterial roads should be avoided if connection to mains in local roads, or easements is feasible. L. In commercial areas, water mains should be stubbed from public roads, then connections made to services and fire lines outside the right of way. M. Water mains in unimproved areas shall have a gravel access road. (See Section 2-16 A.). N. Dead ends shall be minimized. Water mains should be designed to connect to neighboring properties to complete current or future loops or grids. Cul-de-sacs should be connected by water mains through easements whenever reasonable. O. Dead-end water mains shall be terminated with a fire hydrant and appropriate fittings, whenever possible. At locations where hydrants cannot be installed, a 4 inch blow-off shall be installed per City of Meridian Supplemental Specifications. At temporary dead ends (such as at subdivision phase lines) a 2 inch blow-off assembly shall be installed, per City of Meridian Supplemental Specifications. Blow-offs shall be located in a manner that enables easy access and maintenance including proper easements. Avoid blow-offs in arterial roadways and areas of dedicated foot traffic, whenever possible. P. Existing water main stubs installed to serve undeveloped areas that remain unused by new development shall be abandoned at the time of the new development. These stubs shall be abandoned at the active main by removal of the gate valve and installation of a blind flange or plug at the fitting. Gate valves shall not be abandoned in place without prior approval of the City Engineer. Any associated easements that are in place for these stubs shall be properly eliminated per City requirements. Q. Water mains that are allowed to remain in the ground after abandonment shall have each end filled with cement grout. The grout plug shall extend 20-feet into the pipe. The size and type of water main to be abandoned shall be noted on the plans with a requirement for the contractor to verify. R. Steel Casings-Steel casings are intended to protect the water main,protect the utility or road being crossed, and/or allow access for maintenance or replacement. 1. Steel casings shall be required in the following situations: o Open channel water crossings o Crossings of State Highways o Crossing of Railroad Tracks o Crossings of any utility where the owner of such utility may limit the City's ability to access the water main (such as irrigation district facilities). Steel casings are not required for irrigation delivery canals, ditches or pipes where construction and maintenance activities have no seasonal restrictions. 2. Design Standards: o Locate casings outside the footprint of bridges / culverts whenever possible o Casings crossing roadways must be extended far enough to provide easy access for maintenance, repair or replacement. (See Standard Section 4— Domestic Water Supply May 2024 16 Drawing SW I) 3. See Standard Drawing W 15 for more information. 4-9 WATER SYSTEM APPURTENANCES: Water system appurtenances discussed herein include valves, fire hydrants,blow-off assemblies,water service lines,meter setters,meter boxes,meter pits,water meters,pressure reducing stations,wells and well lots. Other appurtenances may include air relief valves, pressure relief valves, detector check valves, sampling stations and backflow prevention devices. A. Fire Hydrants - 1. The Meridian Fire Department shall determine the fire hydrant location requirements for all developments. Maximum spacing is 400 feet as measured along the street frontage in residential developments, 300 feet maximum in commercial developments,or closer if deemed necessary by the Meridian Fire Department. On collector and arterial roads, fire hydrants are required as needed to protect structures or at a maximum spacing of 1000 ft. 2. Private fire hydrants are not allowed. 3. Fire hydrants shall not be connected to transmission mains unless approved by the City Engineer. 4. Fire hydrants shall not be connected to fire sprinkler service lines. 5. Fire hydrants shall be placed at street intersections wherever possible and located to minimize the hazard of damage by traffic. 6. Hydrant valves (gate valves located at beginning of the hydrant lateral) shall be at least 5 feet from the hydrant to allow access in the event of a failure at the hydrant. 7. Fire hydrants located at intersections should be installed as close to the start or the end of the curb or edge of pavement radius as practical,while avoiding sidewalks, and pedestrian ramps. See the City Supplemental Specifications for detailed drawings of typical installations and required clearances (DWG W8 and W9). 8. Fire hydrants shall be located 5 ft minimum from permanent structures (buildings,carports,trash enclosures etc.)Where feasible,locate hydrants 10 feet from permanent structures (buildings, carports, trash enclosures etc.). B. Gate Valves and Blow-off Assemblies— 1. For local and collector roads, at least 2 valves shall be provided at "T" junctions, and at least 3 valves at cross junctions. Connections made by hot tap are not exempt from this requirement. Existing valves may allow a hot tap connection to meet this requirement. When evaluating which legs of a T to provide with valves, redundancy must be evaluated. Generally, the leg with no supply should not have a valve. 2. For arterial roads, valves shall be provided at pipe junctions in all directions. Exceptions to this rule may be allowed by the City Engineer when hot tapping active water mains is required. Hydrant laterals are not required to have two valves,but shall always include at least one valve on the hydrant lateral per Standard Drawing W8. 3. Future water main extensions with blow-off assemblies: o Extension less than or equal to 60 feet in length with no service connections: ■ Use Standard Drawing W 12,with no inline valve o Extensions greater than 60 feet in length or with service connections: Section 4— Domestic Water Supply May 2024 17 ■ Use Standard Drawing W 13 including valve.Do not include agate valve on connecting leg of new water main to eliminate redundant valves. o Junctions closest to blow-offs for future main extensions should have valves in all directions. 4. Size-on-size hot taps are not allowed unless approved by the City Engineer. 5. In commercial areas, valve spacing should not exceed 500 feet. 6. In residential areas, valve spacing should not exceed 800 feet (Ten States Standards). 7. In areas without customer connections,valve spacing shall not exceed 1,000 feet. 8. Valves and blow-off assemblies that are no longer needed shall be abandoned by removal and installation of a blind flange, plug, or pipe extension as appropriate. C. Water Services 1. Water services shall be clearly called out by standard detail and size on plan sheets. 2. In residential areas, water service lines from the water distribution main to the property shall be installed at the time the main is constructed. Service lines shall not be installed across private property other than that being served, with the exception of appropriate common areas. 3. In commercial areas, water service lines, fire service lines and hydrants should not be tapped in the public streets. Mains should be stubbed into the property, then tapped or provided with T's for those features. Maximum distance from service connections to dead ends shall be less than 3 feet. 4. Avoid installing two or more parallel services when 1 larger service can be installed. 5. Standard size of a residential water service line shall be one(1)inch. Schools, commercial, industrial, or multiple family units with higher water demand shall be provided with larger service lines as determined by project engineer and subject to approval by Development Services. 6. 1/4 inch double water service connections cannot exceed 80 feet from the main to the meter. If greater than 80 feet, use 1 inch single service. In commercial areas, service lines from mains to meters should be as short as practical and should not exceed 40 ft. 7. For non-residential sites that include consumptive water uses that do not release water to the sewer system (such as sprinklers, cooling towers, pools, and water features), developer should consider including separate services for such uses to allow for correct sewer billing. 8. Services should be aligned so they are at 90°angles to the water main. If developments are approved then later modified, adjust/abandon existing services to meet these standards. Cul-de-sacs and street curves may require some variance to the 90 degree rule. 9. Whenever possible, meter vaults shall not be placed in problematic areas such as high traffic areas, designated areas of foot traffic or within 10 feet of building foundations. Avoid installing meter vaults in common drives. 10. Whenever possible, avoid running water service lines through underground Section 4— Domestic Water Supply May 2024 18 storm water filtration beds or under drainage swales. See the City of Meridian Supplemental Specifications to the ISPWC for sleeving requirements for services through storm water facilities. 11. Any unused water services must be abandoned at the mains: If the main is depressurized, abandon by removing the corporation stop and installing a brass plug in the service saddle. If the main is pressurized, abandon by closing the corporation stop, disconnecting (cutting)the service line, and installing a cap or copper disk on the corporation stop. Unused meter vaults and associated parts must also be removed. 12. Any unused water main stubs shall be abandoned at the stT-eet water-main by removing the gate valve and installing a blind flange. Gate valves shall not be abandoned in place without prior approval of the City Engineer. 13. All fire service lines must be clearly shown on plans, including size and location of jurisdictional valve. Minimum size of jurisdictional valve shall be 4 inch. Jurisdictional valves shall not be located in public right-of-way. 14. Water service lines shall not be tapped into fire service lines or hydrant laterals (between the auxiliary gate valve and the hydrant). D. Water Meters — Water meters shall be installed on all residential, commercial, industrial, multi-family, public facility, and irrigation water services according to City Code requirements. Meters will be installed by the Water Division of Public Works only after water system is owned by the City of Meridian. Installation of water meters, bypass lines, or jumpers by anyone other than the Meridian Water Division is prohibited. The installation of meter pits and all meter setter appurtenances are the responsibility of the developer's contractor. 1. New water services and meters serving single family homes over 3600 sf(not including garage) shall be at least 1 inch. 2. Water services and meters in new residential developments with lots exceeding 17,000 sf shall be 1 inch. 3. Water meters over 1 inch shall match the size of the service lines from the main to the meter pit, except for 3 inch meters, which shall have 4 inch service lines. E. Locate Stations —Locate stations shall be installed every 500 feet in combination with fire hydrants or by themselves. See City of Meridian Supplemental Specifications. F. Pressure Reducing Valve(PRV)Stations—Pressure Reducing Valve Stations may be required for development that occurs at or near planned pressure zone boundaries. Determinations for requiring PRVs will be made by the Engineering Division through modeling and fire flow demands. If a PRV is required to serve a new development,the City of Meridian will purchase and install the PRV,interior piping, valves and telemetry equipment needed to operate the new PRV. The developer will be responsible for the following: 1. Providing for the location of the PRV vault. Landscaped areas are preferred to street installations. 2. Providing an easement for installations outside of the public right- of-way. 3. Purchasing and installing the concrete vault as required by the City of Meridian per specifications provided by Engineering Division. 4. Providing electrical service to the vault. Coordinate location and electrical Section 4— Domestic Water Supply May 2024 19 requirements with the Engineering Division. 5. Stubbing the water mainline to the inside of the vault and either: o Installing a flange by flange ductile iron spool in the place of the PRV equipment,to ensure alignment of the water main penetrating the vault,or o Coordinating with Engineering to allow the City to purchase,assemble, and install the PRV equipment in conjunction with the developer's placement of the vault and/or water mains. Note—the PRV plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. The developer's engineer shall coordinate with City of Meridian (COM) Engineering to obtain the correct PRV detail and include it in their construction plans. COM Engineering will develop a Preliminary Engineering Report(PER)for the PRV. After the developer's plans are approved by Land Development, COM Engineering will submit the PER along with the appropriate plan sheets to DEQ for review and approval (or the entire plan set if the developer prefers). Upon approval, COM Engineering will submit the approved package back to Land Development. G. Booster Stations-Booster Stations may be required for development that occurs at or near a pressure zone boundary. Booster stations shall meet the requirements found in the Idaho Rules for Public Drinking Water Systems. Required pumping capacity for booster stations shall be determined by the Engineering Division through modeling for the service area and planning period. Permanent booster station pumping facilities will be designed and constructed through capital projects managed by the Engineering Division. Temporary booster station pumping facilities will be designed and constructed by the developer with review by the Engineering Division. In both cases, the developer will be responsible for the following: 1. Providing for the suitable location of the booster station site by providing a deed. Minimum lot size shall be 140 feet by 140 feet. 2. Providing 14-foot wide paved access to the booster station site. 3. Providing three-phase electrical service to the site. Coordinate location and electrical requirements with the Engineering Division. 4. Stubbing the water mainlines and service lines to the site, providing easements as required. 5. If architectural and landscape features other than a chain link fence, minimum landscaping requirements per City of Meridian's development requirements, and split face block building with metal roof are desired to screen and otherwise blend into the neighboring surroundings, the developer will be required to coordinate with and compensate the City for these additional expenses. Note—the booster station plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. H. Wells and Well Lots- Test wells, productions wells, buildings and pumping facilities will be designed and constructed through capital projects managed by the Engineering Division. The developer will be responsible for the following: 1. Providing for the suitable well site by providing a deed. Minimum lot size shall be 140 feet by 140 feet. Section 4— Domestic Water Supply May 2024 20 2. Providing 14-foot wide paved access to the well site. 3. Providing three-phase electrical service to the site. Coordinate location and electrical requirements with the Engineering Division. 4. Stubbing the water main and service line to the site. Provide easements as required. Whenever possible, wells should be located near creeks or drains that allow for flushing. 5. Providing an easement for a flush line to an approved discharge point, or a flush line and easement if development occurs prior to the City capital project. Note—the well plans and specifications will need to be submitted by the City to the Department of Environmental Quality for approval. Additionally, the well development process can take multiple years for permitting, testing, development, design and construction. -END OF SECTION- Section 5 —Sanitary Sewer System May 2024 21 SECTION 5 SANITARY SEWER SYSTEMS 5-1 SECTION SUMMARY: This section contains guidance and requirements for the following: sewer pipeline design, determining when sewer shed studies / design reports are required, general lift station information, force mains, placement of sewer mainlines and manholes, sewer services and pretreatment. 5-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of sanitary sewer systems. Conflicts between these requirements shall be resolved on a case-by-case basis. A. All applicable standards as listed in Section 2-2 B. IDAPA 58.01.16, "Wastewater Rules" C. IDAPA 58.01.08, "Idaho Rules for Public Drinking Water Systems" D. Recommended Standards for Wastewater Facilities (Ten State Standards) E. Meridian City Code (MCC) - Title 9, Chapter 4 "Sewer Use and Service" and Chapter 2 "Sewer Pretreatment" 5-3 CAPACITY DESIGN: Sanitary sewer system design must include provisions for the size and capacity to convey all domestic, commercial, institutional, and industrial waste that can be reasonably anticipated under conditions of full or ultimate development. Design flow shall be for peak wet weather flow. The determination of average dry weather flows for design purposes shall be based on the best available information concerning land use and density as estimated for land use plans,under the jurisdiction of the Meridian Community Development Department, to form the basis for qualifying present and future wastewater design flows. This information may include approved land use and density in accordance with current zoning in the absence of more specific information pertaining to expected development. A. Capacity—After an application is received by Planning or Development Services, the Engineering Division will run the total flows in the sewer model to evaluate if the proposed design has the capacity to adequately serve the entire tributary area. The City will also include flows for infiltration allowance depending on the location of the proposed development. 5-4 SEWER SHED STUDIES: A sewer shed study is a plan to provide sewer service to a specific portion or sub- service area of the City, and will become part of the organizational knowledge and historical documentation used by the Engineering Division for future planning. When a sewer shed study is required, it shall be submitted and approved prior to submittal of project improvement plans. A. Submittal and Approval - Submittal and approval of a sewer shed study may be required if the Engineering Division determines any of the following conditions exist: 1. The land use of the development is different than what was assumed in the Section 5 —Sanitary Sewer System May 2024 22 Sewer Master Plan and Comprehensive Plan 2. Upstream or adjacent areas might require sewer service through the subject property 3. Downstream sewer capacity is limited 4. It may not be possible to serve the project and/or surrounding area with gravity sewer service 5. Interim sewer facilities maybe required 6. Off-site sewer facilities may be required B. General Study Requirements — In order to develop a sewer shed study, the minimum information that must be accumulated and presented includes: 1. Area to be served by the local collection and trunk facilities 2. An analysis of the regional setting 3. Topography information of the area to be served(delineated on a topo map) 4. Any specific projects that precipitated the study 5. Relevant assumptions and special conditions 6. Proposed sewer infrastructure 7. Ultimate development within the study area 8. Hydraulic grade line at point of discharge into major facilities It is important to note that the same assumptions used in the current Sewer Master Plan(such as values for infiltration rates) should also be used in generating a sewer shed study. C. Study Map - The method of providing sewer service to the entire service area, including pipe sizes, lengths, slopes, and inverts, shall be shown to the extent necessary to determine the requirements within the subject property. All areas to be served through the project site, per the latest City Sewer Master Plan, must be included in the project flows. D. Study Slopes —The minimum slopes for gravity pipe shall be determined using the design parameters outlined in the Ten State Standards,but in no case less than 0.1%. Additionally, for those areas where the pipe route is not clearly defined,pipe grades shall allow for an additional 20%pipe length for potential meandering trunk pipeline paths. 5-5 DESIGN REPORTS: For construction of new sewer trunk pipelines (those 10 inches in diameter or larger) and lift station facilities, a Design Report may be required. Design Reports shall meet all requirements of the Engineering Division to include as a minimum, the following information: A. Introduction and Background - Use an exhibit for a project location map and identify whether the proposed facilities will be used on an interim or permanent basis. B. Previous Studies - Sewer Master Plan information, Specific Plans, Community Plans, and other Sewer Studies that pertain to the project should be referenced and built upon. If appropriate, those documents should be amended if the proposed project will require significant changes to previously approved documents. C. Environmental Document and Geotechnical Report — If these documents are required, findings must be referenced and incorporated to address environmental and Section 5 —Sanitary Sewer System May 2024 23 geotechnical requirements. Incorporate reference exhibits and photographs as necessary. D. Existing Sanitary Sewer Facilities - Identify and briefly discuss whether the project is located within the City's service area. Discuss the existing sewer facilities available in the area. Incorporate and reference exhibits as necessary. E. Planned Sewer Improvements - Discuss the proposed interim or permanent facilities. Identify outfalls and discuss any proposed alternatives and available options. Incorporate and reference exhibits as necessary. F. Phasing- Identify phases of proposed development, referencing exhibits that depict the lots proposed to develop at each phase. Discuss the upgrades that are necessary at each phase and include a narrative on what triggers the necessity of implementing the upgrades to encompass the facilities, equipment, costs and timeline for implementation of triggers, design and construction aspects. When an interim lift station is allowed by Public Works, discuss when and how the facility becomes unnecessary. G. Lift Stations - Provide a narrative of any proposed lift station demonstrating compliance with the City of Meridian Lift Station Specifications and Drawings. Incorporate the requirements for conveyance of deeds and easements. Incorporate and reference exhibits as necessary. I. Lift Station Site Design - Provide attachments as necessary for the preliminary design of the site. Include specifics on the size, location, and materials for the building, fencing, gates, and equipment on the site. Include the location and size of vaults that will encase air/vacuum valves, flow meters, check valves, gate valves, etc., and specify the sizes and materials for these valves. Include an Emergency Bypass connection with the necessary appurtenances. Identify the location and size of the water service. Discuss the need for a hoist or crane. Incorporate and reference exhibits as necessary. 2. Wet Well and Pumping Alternative - Discuss any alternatives considered for wet well and pump design. Include all appropriate information necessary to analyze the size and depth of the wet well as well as alternatives for the type, size, and number of pumps. A narrative on maintenance requirements of the proposed facilities must be included. Discuss any bypass pumping that may be needed during construction. Include flotation calculations if groundwater is present or anticipated. 3. Recommended Force Main Design—Refer to Section 5-5.H. 4. Electrical and Controls - Identify the location of above and underground electrical facilities to serve the site, including the size and location of the transformer. Describe the equipment needed for the site, including lighting, PLC, SCADA, RTUs, pressure transducer and alarm systems, etc. Also, describe the need for emergency power and generator design (if incorporated). Incorporate and reference exhibits as necessary. 5. Odor and Corrosion Control - Discuss necessity and alternatives for odor and corrosion control. 6. Emergency Storage-Provide calculations on the facilities that will be used for emergency storage of sewage in the event of a pump station outage. Identify the location and elevation of the lowest manhole rim in the storage system and any others in the existing or proposed sewer system that may be Section 5 —Sanitary Sewer System May 2024 24 adversely affected. Incorporate and reference exhibits as necessary. Requirements for calculating the emergency storage are presented in the most current version of the City of Meridian Sewer Lift Station Specifications and Standard Drawings. H. Force Mains: All pipes utilized for sanitary sewer force mains shall be pressure- rated pipes approved by Meridian Public Works. Force mains shall be designed so that the pipeline is always full,and no point in the vertical alignment is located above the energy grade line. The design report shall address the entire force main system's projected layout, starting from the pumps and for the full length of the force main to the outfall back to the gravity system. In the event that plans are submitted that make changes to this layout, an amendment to the design report shall be required to verify that the proposed changes will not affect the pump sizing or efficiency. The force main shall be designed and submitted concurrently with the pumps/lift station. I. Size and Velocity—The force main shall be sized to produce a fluid velocity of no less than 2 feet per second at least once per day, and no more than 8 feet per second. Unless otherwise approved by the Engineering Division,the minimum force main size shall be four(4) inches in diameter. 2. Hydraulic "C" Factor — For determining the head loss, use the Hazen Williams equation with a C factor of 120. 3. Thrust Forces and Shearing — The design report shall provide recommendation for mitigation of these forces in the onsite structures and the force main. Thrust forces in a force main shall be mitigated through joints that are restrained or anchored to prevent movement and separation.To avoid shearing due to differential settlement, flex couplings shall be installed on pipelines between pump station structures (i.e. wet wells) and vaults, and between valve vaults and bypass vaults. 4. Water Hammer — Water hammer (surge) shall be addressed in the design report as required by the City. Water hammer shall be evaluated for the normal operation of the pump station as well as for power failure while the pump(s) are running. The modulus of elasticity of the pipe material shall be considered when evaluating water hammer effects. The potential impact of water hammer shall be evaluated with special consideration given to cyclical loadings that are inherent in wastewater force mains. A safety factor of 1.5 shall be used when determining the adequacy of all piping system components with regard to withstanding system pressure, and at a minimum, the following shall be addressed in the surge analysis: o Transient pressures due to water hammer and the effect of these pressures on the entire system o Cyclic loading of the force main o Investigation of the pipeline profile to determine the possibility of water column separation o Shut-off characteristics of all proposed pump control valves, including check valves o Substantiation for the use of surge control valves and other surge protection devices, when necessary, listing recommended size and computed discharge pressure 5. Location/Separation—Force mains shall be located within the public rights- of-way or in an appropriate easement. A minimum clearance from all other Section 5 —Sanitary Sewer System May 2024 25 utilities of at least 12 inches vertical and 4 feet horizontal should be maintained, except potable water pipelines which shall maintain minimum separation recommendations as set forth by the Idaho Rules for Public Drinking Water System. A force main alignment that is straight between structures is preferred. However,pipe joint deflection not to exceed'/2 of the Pipe Manufacturer's allowable deflection is allowed, but verification of the deflection angle by the contractor is required. Where practical, force main alignment shall also be parallel to curbs, street centerlines, property lines, and/or easement lines. 6. Profile—A continuous upward slope from the pump station to the discharge point is desired, even when reasonable over-excavation is required to accommodate the continuous upward slope. In the event that a high point cannot be avoided,and is allowed by Public Works,a combination air release valve shall be installed. 7. Corrosion Protection — All ductile iron pipes shall be protected from corrosion. 8. Combination Air Release Valves —Where high spots in the profile cannot be avoided,combination air release valves(CARVs)shall be installed so that air can be purged from the force main. CARVs shall also be installed as close as possible to the check valves as needed to ensure the protection and maximize the operation of the pumps. An appropriately sized CARV drain line shall be routed to the nearest gravity manhole for drainage if practicable. CARVs shall be constructed in accordance with Standard Drawing of Meridian's Supplemental Specifications. 9. Force Main Discharge —The force main shall enter the transition manhole with its center line horizontal and an invert elevation matching the spring line of the gravity line to ensure a smooth transition of flow to the gravity flow section. New discharge manholes shall be smoothly coated with Sprayroq Sprayshield or Spraywall coating or equal. Existing manholes showing signs of corrosion or if over ten years old shall be smoothly coated with Strong Seal or Sewpercoat cementitious coating or equal. 10. Cost Estimate-Provide an Engineer's estimate of design, construction, and operating costs if required by the City. 11. Project Schedule — Provide the projected timeline for the project, focused on major start/stop and completion dates. 12. List of Tables—Provide a list of tables used in the design report. At a minimum this should include lift station design criteria and a summary of the projected sewage flows at build-out and the design flows at various stages of development. 13. List of Exhibits-Provide a list of the exhibits used in the design report, at a minimum, this shall include a location map, the overall sewer study area, existing and proposed sewer facilities, and the overall sewer layout proposed. This shall also include preliminary drawings for the pump station design such as the site plan, section through the pump station wet well, single line diagram and load calculations. 14. Attachments -At a minimum, the attachments shall include a cost estimate, pump curve with system curve superimposed, calculations for system curve, wet well sizing calculations,emergency storage calculations,cut sheets from Section 5 —Sanitary Sewer System May 2024 26 manufacturers of proposed facilities and equipment, air/vacuum release valve design sizing and project literature, and a site-specific geotechnical report. 5-6 SANITARY SEWER MAIN DESIGN : All sanitary sewer mainlines shall be placed within public street rights-of-way unless the use of easements is specifically approved through Development Services. Locate manholes to ensure access for routine maintenance. Sewer facilities shall not be placed in any joint utility trench unless otherwise approved by the City Engineer. Consideration shall be given for future development when locating manholes in new lines. A. Horizontal Alignment—Pipelines shall be parallel to the street centerline wherever possible. If a change in alignment is necessary, it will require the construction of a manhole. B. Steep Sewer Pipe Slopes can deposit material on manhole shelves, generate odors, and create corrosive gas. For these reasons we need to implement practices that limit these situations. Going forward, the maximum pipe slopes identified below shoul will be used in reviewing and approving plans for new development unless otherwise approved by the City Engineer. 1. Maximum 8 inch PVC pipe slopes should be limited to 8% 2. Maximum 10 inch PVC pipe slopes should be limited to 6% 3. Maximum 12 inch PVC pipe slopes should be limited to 5% If slopes less than these cannot be maintained then a drop manhole may be a viable option. Slopes greater than those shown above may be permitted if there is no change in the direction of flow. Both of these options must be pre-approved by the City Engineer. C. Vertical Alignment—A constant slope between manholes is required. If a change in slope is necessary, a manhole is required at that point. D. Location within Roadways— Sewer mains shall be located in a corridor measured from 10 feet south or west to 5 feet north or east of the centerline of any roadway. E. Location in Constrained Existing Streets — When sanitary sewers are to be installed in an existing street, factors such as curbs, gutters, sidewalks, traffic conditions, traffic lane conditions, pavement conditions, future street improvement plans, and existing utilities shall all be considered. The approval of all appropriate jurisdictional entities and Public Works Engineering Division shall be obtained. F. Relocated Mains — Sewer mains installed to replace existing facilities shall generally follow existing alignments, but may be realigned as deemed necessary to achieve optimum flow conditions, reasonable access, and separation from existing utility infrastructures. Where possible, existing sewer pipelines in easements and alleys shall be relocated to nearby streets or public rights-of-way. G. Locating Sewer/Water Mainlines in Landscaping - The preferred location of wastewater utilities is in the public right-of-way where they can be easily operated and maintained. If mains cannot be installed in the public right-of-way, then they should be located in a dedicated alley or easement dedicated to the City of Meridian. However, manholes should be located in the public rights-of-way. H. Prohibited Locations — Construction of sanitary sewers shall be prohibited in the following locations unless otherwise approved by the City Engineer: 1. Within the 100-year floodway Section 5 —Sanitary Sewer System May 2024 27 2. Within jurisdictional wetlands 3. Parallel and underneath roadway landscaped medians,however crossings are acceptable 4. Within railroad rights-of-way unless a separate easement or license agreement is acquired 5. Within"backyard"and"side-yard" easements 6. Areas inaccessible to equipment or personnel 7. Within 10 feet of any building or structure. If the sewer depth is greater than 10 feet or sewer size is larger than 10 inches, this distance may have to be greater depending on the soil conditions. L Separation from Potable and Recycled Water Mains — Separation shall meet the requirements called for in the IDAPA 58.01.16, "Wastewater Rules". If the IDAPA separation requirements cannot be met, a letter to the City Engineer requesting a waiver of the requirements, along with an explanation for the request, should be submitted. If the waiver is justified the applicant will receive written notification approving the waiver. M. Horizontal Separation Between Water and Sewer Lines — Where sewers are constructed deeper than 15 ft to flowline, separation greater than 10 ft is desirable. See table in Section 2-15.E N. Separation From Other Utilities — A minimum horizontal clearance of 4 ft and vertical clearance of 1 ft is required for all utilities crossing water and sewer mains. O. Drainage Swales— Sanitary sewer pipelines crossing drainage swales shall require a steel sleeve to be installed allowing access for maintenance and removal of the pipe. The pipe sleeve shall have 1 foot of clearance from the top of the sleeve to the bottom of the swale. HDPE DR7 pipe may be substituted for steel. P. Abandoning Sewer Mains — Sewer mains that are to be abandoned (taken out of service) shall be disconnected from the manhole that is to remain in service. A water-tight repair shall be installed in the unused inlet/outlet of the sewer manhole. Grout ends of abandoned pipe with cementitious grout. Q. Final Mainline Slope—The last upstream section of any 8 inch mainline;pipe slope shall be a minimum of 0.6%. R. Common Drive—In common driveways, the following shall apply unless otherwise approved by the City Engineer: 1. Four or less lots — services shall be extended from the sewer main in the right-of-way. 2. Five or more lots (not usually allowed)— Sewer mains in the common drive will be private and are the responsibility of the HOA to maintain. Private sewer mains shall have manholes at the right-of-way boundary and at the end of the line. Manhole lids shall be labeled as "Private Sewer". S. Pool Filter Backwash - Backwash from a pool filter may be discharged to the sanitary sewer at a maximum rate of 50 gallons per min (gpm) unless greater discharge rates are requested and the Public Works Department can verify the available capacity through modeling. The backwashing setup must have permanent, non-adjustable,infrastructure(pipe diameter size, orifices plate, etc.)that minimizes backwash flow rates to 50 gpm or less. Flow limited by a valve or other adjustable controls will not be allowed. Discharge activities can occur at any time of day EXCEPT those times listed below: Section 5 —Sanitary Sewer System May 2024 28 1. Weekdays 6 - 8 AM and 8-10 PM 2. Weekends 10 AM— 12 PM and 8 — 10 PM There shall be no direct connection between the pool backwash filter discharge and the pool itself that would allow the pool to be discharged to the sanitary sewer. Discharge of the pool into the sanitary sewer is strictly prohibited. T. Steel Casings- Steel casings are intended to protect the water main,protect the utility or road being crossed, and/or allow access for maintenance or replacement. 1. Steel casings shall be required in the following situations: o Open channel water crossings o Crossings of State Highways o Crossing of Railroad Tracks o Crossings of any utility where the owner of such utility may limit the City's ability to access the water main (such as irrigation district facilities) 2. Design Standards: a. Locate casings outside the footprint of bridges / culverts whenever possible b. Casings crossing roadways must be extended far enough to provide easy access for maintenance, repair or replacement. (See Standard Drawing SW I) 3. See Standard Drawing W 15 for more information. 5-7 PRIVATE SEWER MAINLINES: Where mainlines are located on private property and serve only one parcel or serve parcels along common driveways, they shall be private and will require a plumbing permit. Onsite private mains shall be designed and constructed in accordance with all applicable Federal, State and local requirements. Private manholes shall be labeled "Private" on the manhole cover. 5-8 MANHOLES AND CLEANOUTS: Sewer manholes shall be placed at the intersections of all sanitary sewer lines; at all changes in pipe size and direction; at the end of any line terminating in a cul-de-sac; at the end of all +permanent lines. A manhole shall be installed at any temporary line more than 150 feet in length that serves more than four(4)Equivalent Residential Units (ERUs), or terminates at a property boundary where the adjacent property has a different ownership or is not a phase of the overall development. Care should be taken to avoid placement of manholes in wheel paths of travel lanes. The angle of a pipe into/out of a manhole, when measured from the upstream pipe to the downstream pipe, must be at minimum 90 degrees. Any angle less 90 degrees must be approved by the City Engineer. A. Drop Manholes — Drop manholes are not allowed without approval of the City Engineer (refer to City of Meridian Supplemental Specifications, Section 502, Part 3). B. Clean-outs — T-Type cleanouts may be used at points where the sewer line is terminated, but shall be continued to subsequent phases of a subdivision or other projects in the future(refer to City of Meridian Supplemental Specifications, Section 503, Part 2.13). C. Sealed manholes with venting should be utilized in areas of the collection system with a high probability of infiltration. This would include, but is not limited to, Section 5 —Sanitary Sewer System May 2024 29 manholes next to gutters, catch basins or other areas where stormwater will collect and regularly flow into the manhole lids. 5-9 SEWER SERVICE LINES: Sewer service lines shall conform to Idaho Standards for Public Works Construction and the National Plumbing Code, and shall be designed and constructed per the following guidelines: A. General Requirements -The sewer service lines shall: 1. Extend from the collector sewer to the edge of public rights-of-way or edge of easement. New service lines shall not be located in residential driveways. 2. Be perpendicular to the sewer main line. 3. Have the location marked with an"S"at the back of sidewalk on the property line as a sewer service. 4. Sewer service lines through underground storm water infiltration beds or drainage swales are not allowed unless approved by the City Engineer. If approved, see the City of Meridian Supplemental Specifications to the ISPWC for sleeving requirements for services through storm water facilities. B. Care shall be taken to avoid locating sewer service lines within 5 feet of street tree locations. C. Sewer service lines shall not cross adjacent residential parcels. D. Sizing—Sewer service pipe diameter shall be a minimum of 4 inches for residential. Commercial service sizes shall be designed to meet flow requirements but shall be 4 inches minimum. 1. A separate and independent sewer service line shall be provided for every lot,building, and/or structure. 2. No more than three 4-inch sewer service connections into a single pre-cast manhole base will be allowed. E. Material—The sewer service pipe and connecting"T"or"Y"shall be PVC pipe, as identified in the City of Meridian Supplemental Specifications. F. Location - When sanitary sewers are constructed as part of new subdivision improvements, a sewer service line shall be constructed to the approximate center of each lot. G. Depth — The Design Professional shall verify the adequacy of the normal service line depth at the edge of easement or right-of-way to serve the intended parcel. H. Slope—The National Standard Plumbing Code requires 4-inch service lines to have a minimum slope of 2%to the property line. Where sewer service line will have less than 4 feet of cover, a 1% slope may be used with the approval of the City Engineer. The slopes for sewer service lines 6-inches or larger can be engineered with slopes which achieve a minimum velocity of 2 feet per second with the pipe flowing full or half- full. I. Unused sewer service lines —Unused sewer service lines shall be disconnected at the intersection with the main or manhole. Cut and cap the service at the tee or install a water-tight repair in the unused inlet of the sewer manhole. If capping the service at the mainline is not feasible, a CIP liner can be used to seal the inside of the mainline, and the service line cut at the back of the curb and capped. Section 5 —Sanitary Sewer System May 2024 30 5-10 SPECIAL REQUIREMENTS IN DEVELOPED AREAS: In cases where developers are extending sewer mainlines through developed areas,these requirements apply: A. Property owners adjacent to or within 300 feet of the sewer extension project shall be contacted to gauge their interest in obtaining a sewer service. B. Property owners requesting a service,and willing to pay for the associated cost,shall have a sewer service installed as a part of the sewer mainline extension project. C. A property owner's request for service shall be honored wherever practicable. D. Parcels with two or more sources of sewage may have independent sewer services provided to each source. E. Redevelopment projects with existing sewer lines or services located in easements or alleys, shall relocate mainlines and services to public streets or rights-of-way whenever feasible. 5-11 CORROSION PROTECTION: If required, a Geotechnical Report shall include results of a soil corrosivity test if there are any proposed metallic structures such as steel casing, ductile iron pipe, steel reinforcement, etc., along the alignment of the pipeline, and recommendations regarding corrosion protection. 5-12 COMMERICIAL RV DUMPS Commercial RV Dumps are not allowed without prior approval of the City Engineer. 5-13 PRETREATMENT REQUIREMENTS: Industrial and commercial wastewater discharges to the sanitary sewer system are regulated through the Industrial Pretreatment Program, which was established by Title 9, Chapter 2 of the Meridian City Code. The Pretreatment Program consists of permitting, inspecting, monitoring, and sampling of all applicable industries and businesses to ensure compliance with applicable local, state and federal requirements. Any industrial or commercial business that discharges or plans to discharge process wastewater to the City of Meridian City sewer system must meet specific discharge standards as determined by the Pretreatment Program. A. Grease Interceptors — Grease interceptors conforming to Pre-Treatment Standard Drawing S2 shall be installed to all grease-bearing wastewater discharge lines leading from sinks, drains and other fixtures or equipment in Food Service Establishments (FSE) that perform cooking operations from establishments including, but not limited to, those listed below: 1. Restaurant, cafe, lunch counter, cafeteria 2. Bar or club 3. Hotel/Motel 4. Hospital, retirement home, sanitarium 5. Factory or school kitchen The City of Meridian, as the local authority, has determined the minimum capacity size for grease interceptors is 1500 gallons, with double chambers and installed underground. Interceptors shall also meet the following requirements: 1. Interceptor shall be located outside of building in a location accessible to Section 5—Sanitary Sewer System May 2024 31 waste hauler service provider. 2. Install interceptor per manufacturer's specifications. 3. Application of an interior protection coating to decrease grease vault interior material decomposition. 4. All waste shall enter through inlet pipe only. 5. The primary and secondary chamber outlet & inlet pipes shall have tee connections with open pipe tops to allow visual inspections of influent and effluent(wastewater) by City inspectors. 6. Tee pipe length shall be 12-14 inches from the tank bottom, center baffle cross over tee pipe is usually recommended as per grease interceptor manufacturer's design. 7. Chamber lids shall prevent odors with a built-in handle or notched side to insert a tool to allow easy access for lid removal. Temporary sealant type material is only allowed in lid holes to eliminate odors, bolts to secure lids are recommended to ensure an air-tight seal. 8. All surface water shall drain away from manholes. 9. Each business establishment for which a grease interceptor is required shall have an interceptor which shall serve only that establishment. Interceptors shall be considered part of the building plumbing, therefore part of the upper sewer service line, subject to maintenance by the Owner. B. Oil/Sand Interceptors — An Oil/Sand Interceptor conforming to Pre-Treatment Standard Drawing S3 shall be installed for any type of business having the potential of producing oil and sand or grit waste, including but not limited to those listed below: 1. Auto Body Repair Shop 2. Auto Repair Shop 3. Car Wash 4. Commercial Laundry/Laundromat 5. Outdoor vehicle wash pads (pad shall be designed to not allow storm water from surrounding area to enter system) The City of Meridian as the local authority, has determined the minimum capacity size for Oil/Sediment interceptors is 1500 gallons, with double chambers and installed underground. Interceptors shall also meet the following requirements: 1. Interceptor shall be located outside of building in a location accessible to waste hauler service provider. 2. Interceptor must be installed per manufacturer's specifications. 3. All waste shall enter through inlet pipe only. 4. The primary and secondary chamber outlet & inlet pipes shall have tee connections with open pipe tops to allow visual inspections of influent and effluent(wastewater)by City Inspectors. 5. Tee pipe length shall be a minimum of 12-14 inches from the tank bottom; center baffle cross over tee pipe is usually recommended as per grease interceptor manufacturer's design. Field adjustment of pipe lengths may be allowed as determined by a City Pretreatment Inspector. 6. Chamber lids shall prevent odors with a built-in handle or notched side to Section 5 —Sanitary Sewer System May 2024 32 insert a tool to allow easy access for lid removal. Temporary sealant type material is only allowed in lid holes to eliminate odors, bolts to secure lids are recommended to ensure an air tight seal. 7. All surface water shall drain away from manholes. 8. Each business establishment for which an Oil/Sand Interceptor is required shall have an interceptor which shall serve only that establishment. Interceptors shall be considered part of the building plumbing, therefore part of the upper sewer service line, subject to maintenance by the Owner. C. Other Requirements by Facility Type - The following are examples of some industrial/commercial facilities regulated by the Industrial Pretreatment Program per the Pretreatment Standards as identified in Meridian City Code Title 9, Chapter 2 Sewer Pretreatment: 1. Dental Offices o Silver recovery system for x-ray wastewater. o Mercury amalgam separator is recommended. 2. Car Washes -No solvent discharges allowed. Car washes are required to have a wash water recycling system. 3. Dry Cleaning Shops-Still bottom water evaporator for solvent recovery.No discharge of perchloroethylene allowed. 4. Film processing and Photo Development Labs—Silver recovery system. 5. Commercial Laundry/Laundromats — Solvent recapture and high temperature mitigation. 6. Machine Shops — Recapture of metalworking fluids and solvents as no discharges allowed. 7. Radiator Repair Shops — Closed-loop process cleaning system with sealed holding tank. Zero Discharge Permit is required with disposal service identified. D. Approved Exception to the In-Ground Grease Interceptor — In certain cases as determined by the City of Meridian's Pretreatment Program, a suitable portable unit may be approved on a very limited basis with specific requirements. An Electro- Mechanical Unit or Automatic Grease Interceptor (AGI) may be installed to the facilities clean up sink. This unit shall be of the type designed to mechanically remove fats, oils and grease (FOG) automatically. Unit shall have a timer device to activate contained grease discharge in a separate container for proper disposal. Passive grease traps are not allowed in a new or remodeled construction activity. E. At the discretion of the Publicly Owned Treatment Works' (as defined in MCC 9-2- 1-4) superintendent or designee; enter into a written agreement or permit with the City of Meridian establishing comparable best management practices MCC Title 9, Chapter 2 Sewer Pretreatment 9-2-2- 1 D 2. -END OF SECTION- Section 6—Street Lighting May 2024 33 SECTION 6 STREET LIGHTING 6-1 SECTION SUMMARY: This section contains guidance and requirements for street lights and the development of street light plans. Guideline drawings are included at the end of the section. Please refer to the drawings as well as the section standards when designing development street lighting. 6-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of street lighting. Conflicts between these requirements shall be resolved on a case-by-case basis. A. All applicable standards as listed in Section 2-2 B. ANSUIES RP-8-14 Roadway Lighting C. AASHTO Roadway Lighting Design Guide 6-3 STREET LIGHTS REQUIRED: A. Street lights will be required for all developments within the urban area, along all streets and pathways offered for dedication, including existing streets bordering the development unless exempted by Section 6-4 below. In addition, street lights may be required for lots and parcels containing existing structures which are being improved or altered, depending on the nature and extent of the work. Illustrations of street lights generally required are shown on Design Standards Drawing 6A. B. Existing streetlights along the developed, improved or altered parcel shall be upgraded to meet the current city standards and specifications. See Sections 6-8 and 6-9. 6-4 STREET LIGHTS NOT REOUIRED: Street lights will not be required under the following circumstances: A. For planned developments, residential, commercial, and industrial developments where internal streets are not offered for dedication, a street lighting system will not be required for the internal non-dedicated streets, but shall be provided by the developer on external public street frontage. B. In areas where site conditions preclude the installation of street lights adjacent to the development, the owner or developer will be required to deposit monies sufficient to design, install, and inspect street lights under the direction of the Meridian Public Works Department. These lights will be installed when site conditions adjacent to the development become more favorable or in alternate locations in the general vicinity of the development. 6-5 DEVELOPER'S RESPONSIBILITY: A. Existing street lights which must be relocated or repositioned as a result of the construction of new streets or driveways into a development are the responsibility of the developer to relocate. B. Any new services, including those with a step-down transformer,which are required as a result of the modification of an existing utility service pedestal, are the Section 6—Street Lighting May 2024 34 responsibility of the developer. C. The developer is responsible to ensure that power remains to the existing street light system until the new street light system to replace it is complete and functioning correctly. D. The developer is responsible for all costs associated with creating a fully functional lighting system. E. The developer, or his legally authorized representative, is responsible for providing as-built record drawings of the street light installation as described in Section 1102 Part 1 of the Supplemental Specifications. 6-6 CERTIFICATES OF OCCUPANCY: A. Lack of a functional street lighting system at the time certificates of occupancy are requested shall be grounds for denial of such certificates. B. A finalized electrical permit, issued through the City of Meridian Building Division for street light system work, is required before the City will assume energy costs and authorize Idaho Power to energize the street light system. 6-7 PLAN DETAILS: A. Plans shall show and identify all street lights to be installed, all existing lights in the project vicinity and all applicable provisions and details specified in these standards. B. The street lighting plan should be included in the overall development plan set and shall be a stand-alone plan containing the following information: 1. A vicinity map or equivalent 2. Utility poles and public easements 3. Names of adjacent subdivisions 4. Names of streets, and if streets are public/private 5. Block and lot numbers if available 6. Intersecting property lines of adjacent properties 7. A"Symbols"legend conforming to Design Standards Drawing 6A 8. A North arrow and appropriate scale (1"=10' to 1"=100') 9. All existing street lights on both sides of any streets 10. Street Lighting Standard Notes located on the City's website Land Development Services section; Standard Notes for Development Projects 6-8 DESIGN REQUIREMENTS: Street lighting shall be designed in conformance with these standards and the current editions of the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Average maintained illuminance or luminance levels, uniformity, and veiling luminance ratios shall be designed to meet the levels specified in the ANSVIES RP-8-14 or the AASHTO Roadway Lighting Design Guide. Data and calculations verifying compliance of the above requirements shall be submitted for review, or the Design Standards included herein shall apply. A. Avoid excessive light trespass into neighboring residences. Utilize IES Type II distribution patterns and/or house-side shields where light trespass could be an issue. B. Coordinate street light locations on design plans to avoid conflicts with tree locations Section 6—Street Lighting May 2024 35 identified in the landscaping plans. 6-9 STREET LIGHT DESIGN DETAILS: Design details for street lights are as follows: A. Intersections — Intersections shall have at least one street light; this includes large commercial driveways. Intersection street light locations and the number required shall conform to Design Standards Drawings 6D, 6E, and 6F. B. Cul-de-sacs—All cul-de-sacs shall have a street light within the `bulb,' as shown in Design Standards Drawing 6E. C. Micro-paths & Multi-use Pathways— Street lights shall be placed at both ends of micro-paths and multiuse pathways. Bollard type lighting may be required along the length of the pathway per UDC 11-3A-8. In the case of properties abutting State Highway 55 (Eagle Rd), decorative pathway lighting may be required per UDC 11- 3H-4C3. D. Spacing — Maximum street light spacing shall be measured along roadway centerline and shall conform to Design Standards Drawing 6C. Maximum spacing for downtown historical poles shall be 80 feet. E. Street Light Poles — The position of street light pole bases shall conform to the Supplemental Specifications. Poles located along State Highways, within the clear zone, shall have breakaway bolts. 1. All Type 1 street light poles shall be round steel powder-coated black per the Supplemental Specifications, and conform to Supplemental Specifications Drawing T1 unless otherwise directed by the City of Meridian Transportation &Utility Coordinator. 2. A davit pole maybe approved by the City Engineer in place of Type 1 poles in instances of overhead utility line conflicts. 3. All Type 2 street light poles shall be square steel with bronze polyester coating and conform to the Supplemental Specifications. 4. Historical poles shall be used in the Downtown Meridian Redevelopment area and shall conform to the Supplemental Specifications. F. Luminaires—Luminaires shall be LED fixtures that are on the approved fixture list (see Design Standards Drawing 6C, note 2), or have been pre- approved in writing by the City's Transportation and Utility Coordinator. G. Service — All street light systems shall have underground electrical services provided. Service voltage shall be 120 or 240 volts only. 1. The City Engineer or authorized representative may approve overhead service in unusual areas when justification is given why service cannot be provided underground. H. Metering — All lights on arterial and collector roads (except those fully contained within a residential subdivision) shall be metered per Idaho Power requirements. The meters shall be contained in a service pedestal conforming to Division 1100, section 1102 of the Supplemental Specifications. Where a metered system is required, new and existing developments shall install conduit with one No. 10 stranded pullwire from the last light on each end of the system to the adjacent property line on a stubbed street, where the adjacent property has no existing street light system. This will allow for the continuation of the street Section 6—Street Lighting May 2024 36 lights when the adjacent property is developed. I. Installation of Non-Standard Street Lights— 1. Where standard Type 2 lights are required, the City may approve the use of non-standard street lights (e.g. decorative street lights not specified in the City Standards) with a written agreement between the City and Developer, releasing the City from maintenance responsibility. The City will accept responsibility for the energy cost of these street lights. A sample agreement can be obtained from the Public Works Department. 2. When the use of non-standard street lights is approved by the City, the developer shall be required to submit design calculations for the pole spacing including photometric calculations and plots showing the design meets the minimum light levels and other criteria of these Design Standards. The City reserves the right to deny use of specific light pole models. 6-10 LAYOUT DESIGN PROCEDURE: The purpose of the layout process is to establish an overall uniform street light system meeting minimum requirements. The design procedure for the street light layout is as follows: A. Identify the nearest control points (intersections, 90 degree bends in streets, large driveways, existing street lights) in each direction of travel from the street light locations being planned. Determine the location of the street lights at the control points in conformance with Section 6-9 above. B. Identify any existing street lights situated between the intersections. C. Determine the distance between control points on either end of the design area. D. Divide the distance into equal spaces between lights not to exceed the maximum spacing requirements specified in Section 6-9 above. E. Compare the light locations to intersecting property lines, driveways, micro- paths/pathways, and other obstructions as follows: 1. If the location falls close to a property line and it can be adjusted to the property line within the maximum spacing allowed, then the adjustment should be made. 2. Generally, street lights should be situated at lot corners for residential lots and parcels with minimal frontage (75 feet or less). The light spacing may have to be unbalanced, with additional lights being added, to attain this and still comply with the maximum spacing allowed. 3. Street light locations shall be adjusted to miss driveways, existing utility poles,trees, and other obstructions by the clearances shown in Supplemental Specifications drawing T8. F. Where street light pole installations cannot be reasonably accommodated due to existing utility-owned poles with overhead electric power lines, the serving utility company should be contacted to determine if street lights can be installed on the existing poles. G. On all streets except for collectors with metered lights,lights should be staggered on either side of the road to create better uniformity(i.e. lights on one side of the road should be located approximately halfway between lights on the opposite side). In some cases, the layout may need to be one- sided due to utility conflicts. If a single sided layout is required, it will be communicated to the designer during the pre-plat Section 6—Street Lighting May 2024 37 or Certificate of Zoning Compliance application process. H. The layout for collector streets with metered lights should be one-sided to reduce the amount of conduit, wire and service pedestals required. I. For metered lights (one-sided) layouts; the streetlights shall be installed on the development's side of the street unless an alternative is approved, in writing,by the City Engineer or his authorized representative. Streetlight Drawings —Next 6 pages Section 6—Street Lighting May 2024 38 SYMBOLS PROPOSED EXIST ING u r '- -- ` � 1YPE 1 STREE1 IJGHT TYPE 2 ST RED UGHT JUNCT ION BOX S ERViC POINT JIJN cnoN BOX CONDUIT l S ERVI CE ENC LOSU,RE (CAN) 0 U.G. UitLJliliYSERVIICE f;j_ IRAN SIFORMER --�-- - -'..' - UllUTYPOLE City Engtooer CITY'OF MERIDIAN STRE:ETLIGH17 ING JI SCAW; N01:1HE I_EMN: .ru.., PUBLIG WORKS DEPART MEIVr ?OLES&SYMBOLS 11 DATE; M40t5 I OWG: 1S Section 6—Street Lighting May 2024 39 STREET CLASSIFICATIONS PEDESTRIAN STREET FROM JO CLASS AMITY MCDERMOTT-CLOVERDALE LOW BLACK CAT CHINDEN • LAKE HAZEL LOW CHERRY MCDERMOTT - MERIDIAN LOW CHERRYIFAIRVIEW LINDER- CLOVERDALE MED CHINDEN, '2{)126 STAR • EAGLE LOW COLUMBIA MERi❑I AN- CLOVERDALE LO'W EAGLE, SR55 MCMILLAN - OVERLAND MED EAGLE OVERLAND - LAKE HAZEL LOW FRANKLIN MCDERMOTT-CLOVERDALE MED LINDER CHINDEN - COLUMBIA LOW LAKE HAZEL MCDERMOTT- CLOVERDALE LOW LOCUST GROVE CHINDEN • USTICK LOW VIU I UKY - UULUMBIA LOCUST GROVE USTICK - VICTORY LOW MCDERMOTT OVERLAND - LAKE HAZEL LOW MCMILLAN STAR- LOCUST GROVE LOW MCMILLAN LOCUST GROVE - EAGLE LOW MERIDIAN CHINDEN - USTICK LOW MERIDIAN LiSTICK-OVERLAND MED MERiDIAN SR69 OVERLAND - COLUMBIA LOW OVERLAND TENMILE = CLOVERD ALE LOW PINE TEN MILE - IOCUST GROVE MED PINE LOCUST GROVE - CLOVERDALE MED TEN MILE CHINDEN - LAKE HAZEL LOW USTICK STAR- CLOVERDALE LOW VICTORY MCDERMOTT • CLOVERIALE LOW City Engineer CITY OFERIDIAN MERIDIAN STREEf CLAIFICATiCINS SCALE. NONB D bI � N, a : ss PUBLIC WORKS DEPA.RTWENT I MTI;; MI•Xli iii I C1NG; fjo Section 6—Street Lighting May 2024 40 STREET NOMINAJL S.TANDARD MA>aMUM MAXIMUM SiRE.e;T WIDiH UGHi MOUITTING MAST AR:M SPACING SF>ACING" tbo-tbc T"I"PEu• HEIGHT LEINGiH (Sa.aggered.) (On0 Sidoo) 8 H05fl. 35' 1 5' .250" NA 66-84 rt; 1 35' j 12' 30D' 200 45- 4,ft I 1 1 2,(1' I B' 22D" 221)' 34-44 ft I :2 od I 25'or:30' I NAorir 220-or 21 r, [n0- or 270' [ N 33 ft or leGs. I 2 .25 NA :28D" 260" m r+ 0 :z a, v I �< un N � o m N NOTES: r ao' 1. USE ROADWAY WIDTHS AS PLANNED TEN YEARS • S?ACING ON ROAD-5 65 FT ANO WIDER FROM TH'E.ANTICIPATED CONSTRUCTION DATE PER ACCOUNT FOR DISTANCE;BEMEEN THE ACHID CAPITAL IMPRDVEMEI'!JT PLAN POLES ON ON E SIDE.OF R.OADWAY ONLY .. MMSPA.0 ING FORTIiETW'O MOUNTING 2. SEE APPROVED FIXTURE USI ON 1 He LAND HEIGIfTS ARE USTED R5SPECTIVELY DEVELOP'M ENiT SERVICESPAG E OF THE CIT'tf WEBSITE F'OR A LIST OF MOOELS APP.ROVE IJ FOR EACH SEE: ORA.WI G 6A ROADWAY CL..ASSIFiICAii ON 3. WM ENS USED TO CAL.CUL.ATE SPACING SMAUL BE; REDUCED BY A LIGITT LOSS FACTOR OF 0.86 FOR LSD LAMPS AND 0.711 FOR OTHER UGHTSOURCES 4.. SPACING MAY BE ADJUSTED"' 10% TO ALLOW FOR DRIVEWAYS Cl Ly Elr!!I[ne:sr PUBLIC WORKS DEPARTMENT EIATE: 4 1 AU113 D'WG 6C 41 n� ARTE ALCR COLLE:C.TOFI 1-0 1' rn r ) O a ARTERIAL OR. ,OOLLECTOR 77 m Q0 Cit_„Engn:er CITY OF MERID IAN TYPICAL STREET LIGHT LOCATIONS ac.s7.i:: NOML• 0-W.'T I\NP PUBLIC YiDR:I<S DEPARTMENT rOR AR.TI::RIALS AND COLLcCTIJfiS DATE: 11"11:1.14, DWG: 60 Section 6—Street Lighting May 2024 42 SELECT ONLY ONE LOCATION PLACE ON NEAREST PROPERTY LINE SELECT ONLY ONE LOCATION 0 NOTE: USE I.E.S. TYPE III DISTRIBUTIONS AT INTERSECTION AND CUL-DE--sACS City Engineer DfTY OF MERIDIAN TYPICAL L.C."'.J,CAj[0N:9 4ikl F: NONE 'I OWN: TKC 61.IC:WORKS ❑EPARTWENT RESI❑ENTIAULOCAL STREET$ lli\T1;;12-201-4 D'IIIG: 16F. Section 6—Street Lighting May 2024 43 IOC,AL STREET ROUNDABOUT $- A \,O ——----------------- - -<J [>a- V 93 NON-LOCAL STREET ROUNDABOUT UMFO City Engineer CJTY OF MERtDIAN TVPICA.'L STREET LIGHT LOCATIONS 6-OPLE N(II'I.I ❑v.:t-1: PII BLIC WORKS OEP.ARTmE;NT fOR ROUNDABOUTS DATe 9'22-2014 D'IMG: BF -END OF SECTION- Section 6—Street Lighting May 2024 44 SECTION 7 GRADING AND DRAINAGE 7-1 SECTION SUMMARY: This section contains general, technical, and submittal requirements for the design of grading and drainage for a development project. 7-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of grading and drainage. Conflicts between these requirements shall be resolved on a case-by-case basis. A. All applicable standards as listed in Section 2-2 B. Current Construction Storm Water Management Program (CSWMP) Manual for City of Meridian Construction Projects C. Policy Manual, Sections 8000, 8200, 8300; Ada County Highway District (ACHD) (Current Edition) D. Catalog of Storm Water Best Management Practices for Idaho Cities and Counties, Idaho Department of Environmental Quality(IDEQ) (Current Edition) E. National Pollutant Discharge Elimination System General Permit for Discharges from Construction Activities (CGP) , Environmental Protection Agency (Current Edition) F. Meridian City Code (MCC), Title 11 - "Unified Development Code" (UDC), Chapter 3 7-3 GENERAL REQUIREMENTS: The following sub-sections identify the general requirements for grading and drainage standards. These provisions do not apply to an individual single-family home construction site/lot. Additionally, all projects impacting the Right-Of-Way(ROW) shall obtain approvals from all necessary agencies including, but not limited to, the Ada County Highway District (ACHD) and the Idaho Transportation Department (ITD) as required by those agencies governing the ROW. A. Grading Requirements - Site grading shall not create or contribute to flooding, erosion, increased turbidity, siltation, or other forms of pollution in a water course. When filling, excavating, dredging, or moving earth material alters the existing grade of a site the owner/developer shall protect adjoining properties during and after construction. The tops and toes of graded slopes shall be set back from project boundaries and structures as required by generally accepted best practices in order to ensure safety, provide adequate foundation support, and prevent damage resulting from water runoff or erosion. For individual lot grading within a development refer to the most currently adopted International Residential Code, International Building Code and any COM Local Amendments. B. Drainage Requirements, General - Per Section 11-3A-18 of the Unified Development Code(UDC),all developments are required to build adequate drainage facilities. 1. The City of Meridian reviews grading and drainage plans and related Section 7—Grading and Drainage May 2024 45 improvements for all development projects which include, but are not limited to, commercial and industrial development,parking lot construction or expansion, private road construction, and additions to existing development that may affect the generation or disposal of storm water. Off- street parking and private roads or accesses associated with multi-family residential projects are also subject to the requirements of this section. 2. The City does not exercise authority over the design, installation, operation, or maintenance of storm water conveyance, storage, or disposal systems serving public right-of-way. C. Offsite Discharges - It is the Design Professional's responsibility to obtain approvals from any applicable agency for discharges of storm water off-site. Conditions of approval contained in a project's Conditional Use Permit, Development Agreement, or other documents approved by the City Council may preclude off-site discharges regardless of other agency approvals. 7-4 SUBMITTAL REQUIREMENTS: A. Grading & Drainage Plans — In addition to the requirements of section 3 of this manual, the grading and drainage plan must include, at a minimum, finished pad elevations; finished grade flow direction arrows; location, type, and size of conveyance systems; disposal facilities; and erosion and sediment control Best Management Practices (BMP) design and details. Existing and proposed water, sewer, and irrigation improvements must also be shown on these plans. Grading and drainage plans must be stamped by a Professional Engineer or Landscape Architect licensed in the State of Idaho. Unstamped,unsigned plans will not be accepted or reviewed. B. Drainage Calculations- Drainage calculations must be submitted with the grading and drainage plan that show the tributary area, design storm return frequency and duration, runoff volume, peak discharge, storage volumes, peak outflows and any other necessary calculations. These plans must be stamped by a Professional Engineer or Landscape Architect licensed in the State of Idaho. Unstamped, unsigned calculations will not be accepted or reviewed. Drainage calculations shall conform to the latest revision of Sections 8000 and 8200 of the ACHD Policy Manual. Submit the calculations in a professional and legible manner. The calculations must list the project title, the project address, date of last revision, and sheet number. Section 7—Grading and Drainage May 2024 46 C. Other Required Documents — If the storm drain system for the proposed development includes discharging storm water to facilities owned by drainage districts, irrigation districts, adjacent developments, or property not a part of the proposed development, a fully executed permit or agreement to discharge offsite must be submitted to the City prior to plan approval. This does not apply to systems owned or operated by ACHD as ACHD would be the approving authority. The designer shall provide a copy of a soils or geotechnical report indicating existing seasonal high ground water elevations, soil classifications and percolation rates. The report shall be prepared by a geotechnical engineer,hydrogeologist, or professional engineer licensed in the State of Idaho. Provide specifications for proper long-term Operation and Maintenance including inspection checklist, inspection frequencies and recommended maintenance tasks necessary to ensure operation according to the original design. 7-5 TECHNICAL REQUIREMENTS: A. General -All storm water generated on development projects shall be retained and disposed of within the development site. Storm water shall not be discharged to adjacent properties or public right(s)-of-way. In some cases, storm water may be discharged to an existing drainage way or drainage structure if written approval of the discharge is given by the agency having jurisdiction over the drainage way. Written approval must be provided to the City of Meridian. All storm water improvements and BMPs shall conform to the latest revision of the Catalog of Storm Water Best Management Practices for Idaho Cities and Counties, or approved equivalent. B. Materials - Unless otherwise specifically approved, all materials used in the construction of storm water conveyance, storage, or disposal improvements shall be as specified in the most current edition of the ISPWC and City Supplemental Specifications. C. Landscaping - The City encourages integration of storm water management with landscaping. While landscaping requirements cannot be altered to accommodate certain storm water management techniques,innovative and alternative site planning which integrates both aspects will be evaluated on a case-by-case basis. D. Storm Water Management Integration - The Design Professional shall utilize storm water integration as provided in UDC section I1-3B-11 where appropriate when designing landscaping requirements of projects. 7-6 STATEMENT OF COMPLIANCE: The design engineer, architect, or landscape architect must submit a letter of compliance to the City of Meridian Public Works Department indicating that the project has been built in accordance with the submitted design plans, meets these minimum standards and O and M Manual was provided to owner prior to requesting a certificate of occupancy for any building or final acceptance of any development project. -END OF SECTION- Section 8— Pressure and Gravity Irrigation May 2024 47 SECTION 8 PRESSURE AND GRAVITY IRRIGATION 8-1 SECTION SUMMARY: This section contains guidance and requirements for the following: pressure irrigation plan sheets, pressure irrigation system design & sources, gravity irrigation, and regulatory permitting 8-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of pressure and gravity irrigation systems. Conflicts between these requirements shall be resolved on a case-by-case basis. A. All applicable standards as listed in Section 2-2 B. Meridian City Code (MCC) - Title 9, Chapter 1 "Water Use and Service" and Chapter 3 "Cross-Connection Control" C. Meridian City Code(MCC)Title 11 "Unified Development Code"(UDC), Chapter 3 8-3 GENERAL REQUIREMENTS FOR PRESSURE IRRIGATION: All development plans shall include a plan sheet depicting the pressure irrigation(PI)system layout and design. Pressure irrigation systems will meet the requirements of MCC 9-1-28. Along with the layout sheet, the following materials must be submitted: A. If connecting to an existing system, a letter of approval from the entity that owns the system(Homeowner's Association or Irrigation District) B. Statement explaining who will own the new system The City has adopted the standard specifications and drawings prepared by the applicable Irrigation District that the system will be built in. At a minimum, these requirements must be adhered to whether or not the system is to be maintained and operated by that Irrigation District. A letter from the Design Professional will be required stating that the system operates and is constructed according to the approved plan. Each independent HOA within a development is encouraged to have their own single point connection and isolation valves for backup(shoulder season)irrigation. This will allow each HOA to decide if they will or will not activate the backup connection when surface water is unavailable. If the pressurized irrigation system is owned and operated by an irrigation district,the HOA will also have to obtain the irrigation district's approval. Section 8— Pressure and Gravity Irrigation May 2024 48 8-4 PRESSURE IRRIGATION SYSTEM DESIGN A. Main Location - 1. Pressure irrigation mains should be designed in the proper corridors along south and west property lines. Mains shall be designed within the standard rear and side lot line utility easements or common lots. Mains shall not be designed along the front lot lines unless approved by the City Engineer and the owner/operator of the irrigation system. 2. All pressure irrigation main crossings of public rights-of-way,private roads, access roadways/driveways shall be sleeved(C-900)and have valves located no further than 10 feet outside of the right- of-way or road/driveway. B. Meters and Backflow for Municipal Connections - 1. Water meters for municipal water single point(shoulder season)connections to the pressure irrigation system shall be located in common areas only. Meter location, size, and meter setter size shall be specified on the plans and designed per City of Meridian Supplemental Specifications. When a common area is not available the location shall be resolved by a case-by-case basis. 2. Cross-connections of individual lots in a subdivision between pressure irrigation and municipal water are not allowed. If a year- round source of water is not provided for the PI system,the developer must provide a backup water source for shoulder season watering(October 15 to April 15). 3. If the developer proposes to install a single point (shoulder season) connection to the City of Meridian domestic water system, an approved backflow prevention device must be installed and shall be noted on the plans. A note shall be added to the plans stating that the reduced pressure backflow assembly must be approved by the State of Idaho, Department of Water Quality and the Water Division of the City of Meridian Public Works Department. Single points of connection maybe provided for each separate system, subdivision,phase, or as appropriate for hydraulic performance and administration. 8-5 PRESSURE IRRIGATION SYSTEM SOURCES A. Surface water shall be utilized as the primary source of irrigation water if available. All systems must have a year-round source. If City municipal water is utilized for a year-round/backup source, a single point connection between the municipal system and pressure irrigation system is required. For design of this connection, see the City of Meridian Supplemental Specifications. B. Pressure irrigation plans shall show the intended point of delivery for surface water and point of connection to municipal water or irrigation well. Irrigable square footage shall be included for assessments. C. If pressure irrigation system causes changes to a gravity irrigation system that will affect downstream users, the developer is obligated to follow Title 42, Chapter 1 of Idaho State Code—42-109. 8-6 GRAVITY IRRIGATION A. All open gravity irrigation ditches shall be tiled,per MCC Title 11 (UDC). B. Pipe diameter, length, slope and cleanout boxes/manholes shall be noted on the Section 8— Pressure and Gravity Irrigation May 2024 49 plans. Spacing of boxes/manholes shall not exceed 400 feet with a minimum inside dimension of 4 feet by 4 feet. Irrigation box dimensions may be smaller if less than 2 feet deep. Spacing of boxes/manholes may exceed 400 feet if entity responsible for maintenance can verify they are capable of cleaning irrigation lines longer than 400 feet. C. Any modifications to existing gravity irrigation systems require the applicable irrigation district's approval of the design. It is the developer's responsibility to get the irrigation district's approval for modifications made to an existing irrigation facility owned and operated by an irrigation district. Written approval from the irrigation district must be provided to the City of Meridian. D. If downstream users will be affected by changes to a gravity irrigation system, the developer is obligated by State Code Title 42, Chapter 1, Article 42-109 to ensure all downstream users receive their share of water at pre-development times and quantities. 8-7 REGULATORY PERMITTING A. It shall be the responsibility of the Developer to obtain compliance with any Section 404 permitting that may be required by the Army Corps of Engineers. B. It shall be the responsibility of the Developer to obtain compliance with any National Pollution Discharge Elimination System (NPDES) permitting that may be required by the Environmental Protection Agency(EPA). 8-8 OPERATIONS AND MAINTENANCE MANUAL REQUIREMENTS A complete and thorough operations and maintenance manual should be developed for the irrigation system and turned over to the HOA when the development has been completed. -END OF SECTION- Section 10—Streetscapes May 2024 50 SECTION 9 CLASS `A' RECYCLED WATER SYSTEM (This Section has been removed) Section 10—Streetscapes May 2024 51 SECTION 10 STREETSCAPES 10-1 SECTION SUMMARY: This section contains guidance and requirements for the following: streetscape site plan drawings, standards, and design. 10-2 APPLICABLE STANDARDS: The requirements listed below shall apply to design of any streetscapes. Conflicts between the requirements of these streetscape improvement standards shall be resolved on a case- by-case basis. A. All applicable standards as listed in Section 2-2 B. Meridian City Code (MCC) - Title 8, Chapter 1 "City Core Streetscape" C. Meridian City Code(MCC)-Title 11 "Unified Development Code"(UDC),Chapter 3 D. Downtown Meridian City Core Street Cross-section Master Plan E. Current Meridian Parks and Recreation Department Specifications F. American Association of Nurserymen Standards 10-3 REQUIREMENTS FOR STREETS WITHIN PUBLIC RIGHTS-OF-WAY: The requirements of this section pertain to streetscape elements for which the City has authority. Geometric and pavement design of public roadways are governed and approved by the agency responsible for that specific right-of-way, either the Ada County Highway District(ACHD) or the Idaho Transportation Department(ITD). 10-4 FEDERAL AND STATE HIGHWAYS: For development along interstate and state highways (including, but not limited to, State Highway 69, State Highway 55, State Highway 20-26, and Interstate 84), see UDC section 11-3-H. 10-5 ADA COUNTY ROADWAYS EXCLUDING THE CITY CORE: For development along roadways maintained by the Ada County Highway District outside the City Core, see UDC 11-6-C. See Drawing 10-A (attached) for a map of the City Core. 10-6 CITY CORE STREETSCAPES: Within the City Core (see Drawing 10-A), the City of Meridian has specific standards and requirements for development and maintenance of streetscape improvements. When required, streetscape improvements along all public roadways within the City Core shall comply with the following standards: A. Plan Requirements - The City requires site plan drawings for any proposed improvements. 1. Requirements of Site Plans: The following shall be required on the plan: o A vicinity map or equivalent o Demarcation of property lines and Ada County Highway District right-of-way Section 10—Streetscapes May 2024 52 0 Location of existing improvements including those adjacent to neighboring properties, called out with descriptions 0 Location of existing utilities and utility services 0 All proposed paving,tree grates,trees, street furnishings,and other improvements 0 A north arrow and standard architectural or engineering scale 0 A legend indicating any symbols used in plans 0 Indicate adherence with any spacing requirements, existing spacing plans, or streetscape improvement relocation requirements 2. Requirements for Spacing Plans: A spacing plan for the street extending to the block limits shall be required for installation of street trees and street lights when a spacing plan does not already exist on file with the City. The following shall be required on the spacing plan: 0 Demarcation of property lines and Ada County Highway District right-of-way for the full street length 0 Location of existing streetscape improvements and impediments for the full street length 0 Adherence with Design of Layout requirements for street lights and street trees along full street length (see section 10-6-D of this document) 0 A north arrow and standard architectural or engineering scale 0 A legend indicating any symbols used in plans B. Design Standards - Streetscape elements shall be designed by an architect, landscape architect, or civil engineer in conformance with these standards and ISPWC Standard Specifications. 1. Streetscape Requirements: Streetscape improvements shall, at a minimum, be installed in the immediate frontage of the subject property. 2. Surface Material and Treatment: Standard finished surface materials are required as set by each zone of the streetscape, as defined in MCC 8-1-1. 0 Street Furnishing Zone — Concrete unit pavers, per Meridian Parks and Recreation Department Specifications, shall be the finished surface material within the Street Furnishing Zone. 0 Clear Zone — Concrete sidewalks shall be the finished surface material within the Clear Zone. 0 Use Zone — Enhanced concrete paving shall be the finished surface material within the Use Zone. Enhanced concrete paving shall be scored or colored to distinguish it from the Clear Zone. 3. Street Furnishings: All street furnishings shall conform to MCC 8- 1. Street lights shall conform to Section 6 of this document. Benches, trash receptacles, bicycle racks, and other approved furnishings shall conform to Meridian Parks and Recreation Department Specifications. Improvements such as lights, tree grates, newsstands, and planters are required to be spaced four feet(4')or more from other streetscape improvements.Newsstands may be placed adjacent to other newsstands,provided they are a minimum of four feet(4') from other streetscape improvements. Section 10—Streetscapes May 2024 53 4. Street Trees: Class III trees shall be placed in tree grates at approximately 32' spacing. Trees shall be placed to avoid conflicts with alleys and street lights. Where Class III trees may conflict with overhead power lines, tree selection shall be approved by the City Arborist. There shall be a minimum of 6 trees per block where possible. Trees shall be installed per the Meridian Parks and Recreation Department Specifications. 5. Tree grates: Tree grates shall conform to the Meridian Parks and Recreation Department Specifications. C. Specific Standards -Within the City Core, streets running north or south and east or west have standards specific to each street direction. Main Street has specific standards which deviate from other north/south roads. Use zones are defined in MCC 8-1. See the Downtown Meridian City Core Street Cross-section Master Plan for the preferred cross sections. 1. East/West Streetscape 0 Dimensions — Minimum distance from face of building to back of curb shall be 18 feet. Minimum furnishing zone shall be 8 feet; minimum clear zone shall be 10 feet without use zone or 5 feet with use zone. Minimum use zone where exists shall be 5 feet. 0 Street Trees — Trees shall be allowed from the following selection: Botanical Name Common Name Size Imperial Honey Locust Gleditsia triacanthids 'Imperial' (limited use) 3" cal. B&B Acer platinoids'Fairview' Fairview Maple 3" cal. B&B Acer platinoids'Parkway' Parkway Maple 3" cal. B&B Acer plati noids'Deborah' Deborah Maple 3" cal. B&B Fraxinus pennsylvanica 'Patmore' Patmore Ash 3" cal. B&B Fraxinus pennsylvanica 'Urbanite' Urbanite Ash 3" cal. B&B 2. North/South Streetscape (Except Main Street) 0 Dimensions — Minimum distance from face of building to back of curb shall be 13 feet. Minimum furnishing zone shall be 8 feet; minimum clear zone shall be 5 feet. Where right-of-way allows,use zone shall be a minimum of 5 feet. 0 Street Trees — Trees shall be allowed from the following selection: Botanical Name Common Name Size Imperial Honey Locust Gleditsia triacanthids 'Imperial' (limited use) 3" cal. B&B Acer plati noids'Fairview' Fairview Maple 3" cal. B&B Acer plati noids'Parkway' Parkway Maple 3" cal. B&B Acer plati noids'Deborah' Deborah Maple 3" cal. B&B Fraxinus pennsylvanica 'Patmore' Patmore Ash 3" cal. B&B Fraxinus pennsylvanica 'Urbanite' Urbanite Ash 3" cal. B&B 3. Main Street 0 Dimensions—Minimum distance from face of building to back of curb shall be 13 feet. Minimum furnishing zone shall be 8 Section 10—Streetscapes May 2024 54 feet; minimum clear zone shall be 5 feet. Where right-of- way allows, use zone shall be a minimum of 5 feet. o Street Trees — Trees shall be allowed from the following selection: Botanical Name rd Common Name Size Imperial Honey Locust Gleditsia triacanthids 'Imperial' (limited use) 3" cal. B&B D. Design of Layout 1. An entire street block shall be analyzed to determine the spacing of street trees and street lights, even if only one part of the total block will be improved as part of the proposed improvements. 2. The control points of each block are the intersection corners, with the distance in between being the total block length. The total block length divided by the required spacing of the improvements will determine the total number of street trees and street lights required. Once the locations of the required improvements for the block have been estimated, then the location of the improvements needed for a particular part of the block can be determined. E. Streetscape Improvement Relocation - The following standards apply when relocating existing streetscape improvements. 1. Existing improvements within the furnishing zone may be adjusted and moved provided that all damage to hardscape and other improvements occurring as a result of relocation is restored concurrently to a like new state. 2. Relocated improvements shall comply with all City Improvement Standards and Supplemental Specifications. 3. Any modification to existing street lights shall be consistent with City Standards and applicable spacing plans. 4. Replacement t r e e s s h a 11 be installed per City Standards and applicable spacing plans. Section 12—Waterways and Floodplains May 2024 55 Drawing 10-A: City Core Map rw.lr Carlton AVY � #- ML .! i E,Pine Ave - -- _•� - 'gig ZIa r ti U LcQend- rt Stlel u ' T fff... E Soxer Aveol 3YeatmBnt +� i 6d - 1 _- Fyi �• E_31c3s Street - -END OF SECTION- Section 12—Waterways and Floodplains May 2024 56 SECTION 11 LANDSCAPING 11-1 SECTION SUMMARY: This section contains guidance and references for landscaping requirements. 11-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of landscaping. Conflicts between these requirements shall be resolved on a case-by-case basis. A. Meridian City Code (MCC) -Title 11 "Unified Development Code" (UDC) B. Downtown Meridian City Core Street Cross-section Master Plan C. American Association of Nurserymen Standards 11-3 GENERAL REQUIREMENTS: Landscaping materials and installation associated with roadways, parking lots, city and private parks, irrigation and storm water facilities, and other similar projects that involve landscaping as required by MCC 11-3B and the Downtown Meridian City Core Street Cross-section Master Plan shall be shown on design plans and constructed in accordance with the requirements provided herein. -END OF SECTION- Section 12—Waterways and Floodplains May 2024 57 SECTION 12 WATERWAYS AND FLOODPLAINS 12-1 SECTION SUMMARY: This section contains guidance and requirements for the following: floodplain development and stream protection, including application and plan set provisions. 12-2 APPLICABLE STANDARDS: The requirements listed below shall apply to the design of projects impacting waterways. Conflicts between these requirements shall be resolved on a case-by- case basis. A. All applicable standards as listed in Section 2-2 B. Meridian City Code (MCC) - Title 10, Chapter 6 "Flood Damage Prevention" C. Meridian City Code (MCC) - Title I 1 "Unified Development Code" (UDC) 12-3 PROJECTS IMPACTING WATERWAYS A. All projects impacting waterways shall be designed to meet the standards of UDC §11-lA-1 -Natural Waterways; §11-3A-6—Ditches, Laterals, Canals, or Drainage Courses; and/or §11-3A-9—Natural Features, as applicable. 12-4 DEVELOPMENT WITHIN MERIDIAN FLOODPLAIN OVERLAY DISTRICT A. All projects located within the Meridian Floodplain Overlay District shall be designed to meet the standards of MCC§10-6. B. Floodplain Development Permit Application: 1. All applicable sections of floodplain development permit applications shall be completed. 2. All floodplain development permit applications shall have the application signed by both the design professional of record and the owner or the owner's legal agent for the project. 3. All floodplain development permit applications shall contain the necessary information required in MCC §10-6, and shall be submitted to the Community Development Department with the applicable fee payment. 4. All floodplain development permit applications shall include electronic files of the applicable hydrologic and hydraulic studies necessary to satisfy MCC §10-6. All studies shall be stamped and signed by the Design Professional. 5. All floodplain development permit applications shall include plan sets and electronic files illustrating the proposed project, and containing the minimum information specified in MCC 10-6-4A2. In addition, plans shall illustrate the following, as applicable: 0 Floodplain Overlay District boundary 0 Floodway Overlay District boundary 0 FEMA regulated 100-year Special Flood Hazard Area 0 FEMA regulated floodway 6. Plans submitted shall be stamped and signed by the Design Professional. -END OF SECTION- Section 12—Waterways and Floodplains May 2024 �sy�acrnq,� 6206 N.Discovery Way,Suite A s Boise,Idaho 83713 : zWAOF BUILDING CONTRACTORS ASSOCIATION ioise37aho83 � �s a SOUTHWESTERN f DAHO, INC. (2081377-3553 fax ��B.. or Huuc&:nrms hem Website;wm1caswi org "A Tradition of Building Excellence for Over 60 Years" E-mail bca@heriragewif com June 10, 2024 Honorable Robert Simison, Mayor Meridian City Council 33 E. Broadway Ave. Meridian, Idaho 83642 RE: Proposed City of Meridian Design Standards Dear Mayor Simison and members of the City Council, On behalf of the nearly 500 member companies of the Building Contractors Association of Southwestern Idaho (BCASWI) we thank you for giving us the opportunity to provide comments regarding the proposed City of Meridian Design Standards update. The BCASWI wants to extend our appreciation for the outreach and constant communication provided by City Engineer Warren Stewart throughout this process. Warren reached out to us, solicited comments, and made adjustments to the plan based on our feedback and input over the course of many months. Such proactive outreach and communication is not a courtesy we experience from other municipalities in the Treasure Valley and we thank you and Warren for the effort. While we still may have some details of the proposal with which we disagree, we have no complaints about the inclusive process in which the City of Meridian has engaged. Thank you again, and we look forward to working with you on this and other matters into the future. If you have further questions or clarifications, you can contact the co-chairmen of BCASWI's Builder/Developer Committee Adam Capell at 208-284-7765 or Mark Tate at 208-631- 2025. You can also reach out to the BCASWI's government affairs representative, Ken Burgess at 208-861-2052 or e-mail: ken@veritasadvisor.com Sincerely, Jenna Englund, President Building Contractors Association of Southwest Idaho E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Draft Integrated Five Year Work Plan (IFYWP) 2025-2029 E IDIAN:--- IDAHO C� MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Hether Hill, Community Development Meeting Date: July 23, 2024 Presenter: Hether Hill Topic: Draft Integrated Five Year Work Plan (IFYWP) 2025-2029 Recommended Council Action: n/a Background: On March 14, 2024, the City submitted lists of priority projects to ACHD for inclusion in the 2025- 2029 Integrated Five Year Work Plan (IFYWP). ACHD's initial draft of the IFYWP was released for public comment on July 11th. The intent of this discussion is to make a Council aware of the draft as compared to the previous version and City priorities, however, at the time of the publishing deadline for this memo, staff has not received the updated project lists based on priority rankings from ACHD to provide Council with highlights from the draft. The ACHD IFYWP project webpage is available here: https://engage.achdidaho.org/integrated-five-year-work-plan-ifywp-2 02 5- 2029?utm campaign=&utm medium=email&utm source=govDelivery- View ACHD's interactive map of the IFYWP here: https:.//experience.arcgis.com/experience/b701a5aO95124c448f3a4ldd36e49Od6[page/All- IFYWP-Projects/ The comment deadline is August 141h.A letter commenting on the draft reiterating City Council's approved priorities (approved in March 2024) will be sent to ACHD.