HomeMy WebLinkAbout24-2460 Policy and Procedures 9.8 Grant Management CITY OF MERIDIAN RESOLUTION NO. 24-2460
BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON,
STRADER, TAYLOR,WHITLOCK
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND
CITY OF MERIDIAN STANDARD OPERATING POLICY 9.8 ,REGARDING GRANT
MANAGEMENT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS,the City Council has authority over the policies of the City of Meridian; and
WHEREAS,the City Council finds it in the best interest of the City of Meridian to update the
grant management policy to ensure consistent practices pertaining to grant applications and
administration of funds received; and
NOW, THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF
MERIDIAN, IDAHO:
Section 1. That the City of Meridian Standard Operating Policy no. 9.8, regarding Grant
Management, shall be amended as set forth in Exhibit A attached hereto.
Section 2. That this resolution shall be in full force and effect immediately upon its passage.
ADOPTED by the City Council of the City of Meridian, Idaho, this 9th day of July, 2024.
APPROVED by the Mayor of the City of Meridian, Idaho, this 9th day of July, 2024.
APPROVED:
Robert E. Simison, Mayor
ATTEST:
By:
Chris Johnson, City Clerk
RESOLUTION AMENDING STANDARD OPERATING POLICY NO.9.8 PAGE 1
�WENt F City of Meridian
Standard Operating Policy
Number 9.8
Grant Application and Administration Policy
Purpose:
To set forth the City's policy regarding the submission of grant applications and administration of grant
funds received.
Policy:
1. Prior to submitting a grant application on behalf of the City, the department submitting such
application ("Applicant") shall:
a. Obtain approval from Applicant's Department Director, and
b. Seek review by the Grant Committee of the proposed grant application and all grant
requirements.
2. Volunteers shall not be authorized to submit grant applications on behalf of the City. Only City
employees, acting in accordance with this policy and related procedures, shall be authorized to
submit grant applications on behalf of the City.
3. Following award of a grant to the City:
a. All grant funds received by the City shall be used in accordance with applicable laws and
regulations, City policy, and the terms of the grant. Federal grant funds shall be used in
accordance with the Uniform Guidance (Title 2 CFR Part 200, Uniform Administrative
Requirements, Cost Principals, and Audit Requirements of Federal Awards).
b. The Finance Department shall complete all accounting and financial reporting, as required by
City policy,the granting entity, and any applicable laws.
c. The Applicant shall complete all required administrative tasks associated with the grant (e.g.,
screening and monitoring any and all contractors and/or subrecipients, operational and
performance reporting, data collection, and regulatory compliance).
Authority& Responsibility:
1. The Applicant is responsible for providing the proposed grant application and all supporting
documentation, including but not limited to all procurement requirements of the grant, to the Grant
Committee for review before submitting the grant application to the granting entity.
2. The Finance Department is responsible for convening the Grant Committee following a request for
review, and for conveying the Committee's recommendation to the Applicant following review of
the application by the Grant Committee.
3. The Mayor is authorized to make the final decision regarding submission of a grant application and
acceptance of grant funding.
Revision date: 5/2/2024
4. Department Directors are authorized to sign grant applications.
5. The Mayor is authorized to sign grant applications and any and all agreements with a granting
entity.
Revision date: 5/2/2024