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HomeMy WebLinkAbout2006 09-05 Pre Meridian City Pre..Council Meetina September 5. 2006 The Meridian City Pre-Council meeting was called to order at 5:30 P.M. on Tuesday, September 5, 2006 by President Councilman Shaun Wardle. Members Present: Mayor Tammy de Weerd, Keith Bird, Shaun Wardle and Joe Borton. Members Absent: Charlie Rountree. Staff Present: Bill Nary, Bob Stowe, Ron Anderson, Anna Canning, Steve Siddoway and Will Berg. Item 1. RolI..call Attendance: Roll call. X Shaun Wardle o Charlie Rountree X X Joe Borton X Keith Bird Mayor Tammy de Weerd Item 2. Adoption of the Agenda: Bird: Mr. President. Wardle: Mr. Bird. Bird: I move we adopt the agenda as published. Borton: Second. Wardle: It's been moved and seconded to adopt the agenda as published. All in favor. ALL AYES. MOTION CARRIED. Item 3. Discussion with Lt. Bob Stowe about the 2008 Western States Police and Fire Games: Michael Perkins.. Presentation Stowe: Thank you very much. Madame Mayor, members of the Council I am here tonight with Mike Perkins from Boise Police Department to give you an idea of what we would like to see come to fruition. We have been working very hard on an event. The Western States Police and Fire Games, just a little brief history of them. They started out in the late 1960's as the California Police Olympics. They have grown in huge proportions to include not only Police Departments from all the western United States, but also Fire Departments, too. We are Meridian City Pre-Council Meeting September 5, 2006 Page 2 of 12 looking to bring those games here to the Treasure Valley in 2008, which is two years away, but still a very short time. In doing so, we anticipate a huge economic impact on the Valley. It is going to be organized by a group of people from various law enforcement agencies and fire departments in the Valley. So, with that I think I will let Mr. Perkins speak and tell you exactly what the particulars are on it. Perkins: Madame Mayor and Council members. I appreciate the opportunity to be here this evening to take a few minutes of your time. I think most of you are familiar with the concept of this. This is an opportunity that we look forward to bringing to the Treasure Valley and we are going to promote it as a Treasure Valley game. There is not anyone city that can host these games. It is going to take the effort of all the cities throughout the Treasure Valley to include Boise, Meridian, Nampa and Ada County. All the venues that we are going to have - 55 different sporting events that will be offered to the athletes that will participate will be throughout the Valley. Many of them in Meridian. We look forward to the opportunity. This will bring between 5,000 and 6,000 competitors to Boise and historically they bring 1.3 people each with them, so we are talking about anywhere from 10,000 to 12,000 people coming to the Treasure Valley for a week. We have been working very closely with the Convention of the Visitor's Bureau. We have secured the (inaudible) hotel downtown and the Convention Center for our registration area. They inform us that a group of this size come in and will fill all of the hotels from Boise clear to Nampa for a week's period of time. Economic impact from the other games will be similar in our area; we will bring in $10 million into the area in a week's time. So, we are very excited about it. This is an opportunity for us to showcase our cities. At the Convention Center we will have vendor booths and I would encourage and we talked about this that the police agencies and fire agencies will each have an ability to have a recruiting or vendor booth there during the whole week of the games and have that available to the athletes that come through. We are certainly looking forward to that in our agency because as you know the pool is pretty thin and we need to try and increase that opportunity and as people see our area and see the quality of life here, I think we can do that in a big way. The other benefits for this that we really want to push through our market and advertising of these games is that all these sporting events are open free to the public. That is part of the games - there is no charge to attend any of the events and we really want to encourage the children and the kids to get out to these events with their parents and make this a family opportunity. Also, the time we are having this is already scheduled for August 16th through the 23rd of 2008, will coincide with most areas in the west about the week before school starts and so we are really going to encourage this as not only an opportunity to come here, but also a vacation in Idaho and economically, I think it will be a big benefit, not only to us, but the whole area. I will give the sheet and I will let you guys reference that at your leisure because I don't want to take a lot of your time, but on the third page we talk about a finance request and we have requested this of all the cities and the county to assist us in getting the games afoot and going. To give you an idea, this is the exact same Meridian City Pre-Council Meeting September 5, 2006 Page 3 of 12 thing that Reno, Sparks and the two counties that hosted them last year. This is their financial agreement that they agreed to. I just talked to the director in Reno and to give you an idea, Reno, Fresno, CA and Hawaii were going to bid the 2008 games and when they found out that we were going to bid, they were very supportive and they have backed off of that and they are going to bid in 2009, 2010 and they wanted us to have it as they are trying to expand this out into the west. So, we are the only bidders at this point. The Site Committee was here two weeks ago to visit all the venues. We spent a week with them in very detailed meetings. They are very impressed with all of our venues and basically, we have the games, we just have to go to Mesa in November on November 9th and we will present the formal bid, which the Convention (inaudible--) is preparing for us and with our assistance so they are the same people that secured the Winter Special Olympics, so they know what they are doing. They were in meetings with us and helped us with the site visits. They are also putting up the $10,000 bid fee; if we get the bid the (inaudible) Bureau is paying the $10,000 to secure the bid. As a financial aspect of this, I talked to the director of the Reno games, the Mayor from Reno went to him in the last couple of months after all the figures were in and told him to bid the games, they want them back and the city is going to underwrite it because they have made according to the Mayor in the city coffers $1.5 million from the games, not counting the gambling. So, it is very beneficial. Mesa is underwriting the games themselves this year because they see the economic benefit to the city. So, we feel it is very reasonable to ask that support. Boise City has committed to that. The County is committed to that and Nampa has committed to that. We are very pleased with that. The last part, the last pitch - two pages there is a resolution - it is just a resolution of support that we would like to include in our bid packet from each city and county that says that we welcome the games, we support them. It is just a letter of resolution and it goes a long way to show that support. As we prepare the bid, just so you could be aware, we would actually be videotaping the Mayors instead of having you go down there we will do a video presentation with all the Mayors and the County Council and have you say a little bit and welcome the bid and do it that way as opposing to have you go down with us to Mesa and save some money that way. Save your time, too. So, are there any questions? Wardle: Council, any questions? Bird: I have none. Borton: Mr. President. Wardle: Mr. Borton. Borton: Mike thanks for the presentation. I think this sounds really interesting. My question is where does the figure that you requested from each of the cities totaling it looks like $100,000. Is there an estimated budget or break down of Meridian City Pre-Council Meeting September 5, 2006 Page 4 of 12 where that comes from? I take it that is an expense to actually host the games, not acquire the bid? Perkins: The registration fee from the athletes themselves pays for most of it and through partnering with not only government, but additional community resources, other businesses that we are going to contact, we will raise the rest. That usually will be $150,000 to $200,000 plus with the athletes to put the games on. Anything that is left over after the games will be divided equally - I know Reno had when it was all said and done from merchandising at $75,000 - in our case, what we have proposed as the Board that money will be split evenly between all youth agencies within the cities. So, Boise PAL, Meridian PAL, Nampa PAL and Ada County Youth Organization and the Fire Youth Organizations that they have. All that money will be given back to the youth organizations in the various cities, if we have anything left. We are not doing this for profit, but there usually is from merchandising during the games. Wardle: Okay, Council any more questions? Mike thank you very much for the presentation. This is going to be a great event for the Valley. Just a quick - we have a resolution which certainly - which involves our support. I don't believe there is an amount requested in that, is there? Perkins: In the resolution? Bird: No, the resolution doesn't state anything. It is just a resolution of support, rig ht? Perkins: Right and you can read through that. It was just an example that we used with Boise, the same language. Bird: When do you need this Mike? Perkins: Tomorrow - no. Bird: I would not doubt it. Perkins: On the financial page there it specifies on how to break it down so the cities and people can budget. Bird: No, I mean, when do you need this resolution? Perkins: We would hopefully like it by October 1 st, so we can include it in the bid pack before we head down to Mesa. Bird: Can we have it? Nary: Umm hmmn. Meridian City Pre-Council Meeting September 5, 2006 Page 5 of 12 Bird: He said he can have it next week. De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: Yes, I can tell from the format that the City Clerk is going to want to revamp it a little bit. I guess, we do need discussion on the financial support of it as I can see that $5,000 would be due in next fiscal year as well as $10,000 of that amount. So, $15,000 for the upcoming budget and they probably do need to know our financial commitment can be as well. If you can discuss that. Wardle: Thank you Madame Mayor. I would on a financial aspect voice my support for the City of Meridian joining as part of this group from a budgetary perspective - I would certainly have to talk to the Finance Department, but I believe that the City Council has in their specific budget, not that we typically ever use it, but we have some discretionary spending, which has already been appropriated for fiscal year 2007. I certainly would work the Finance Department to see if those funds would be available this fiscal year. We could certainly budget for the remainder of next fiscal year. Bird: Mr. President. Wardle: Mr. Bird. Bird: Mike when will you know? Perkins: If we get the bid? November 9th. Bird: But, you want the first check of $5,000 by November 1 st? Perkins: Well, that is what we had asked the cities because it will help us go down to present the bid, but - Bird: You have already been told you had the bid, non-official? Perkins: Yeah, we just have to make the presentation. If we don't get the bid, we would give it back. Borton: Mr. President. Wardle: Mr. Borton. Borton: I agree with your comments and what Mike and Bob have said and I think it also benefits the city a great deal as a recruiting tool and an opportunity for both police and fire to expose their services to a wider array of residents and Meridian City Pre-Council Meeting September 5, 2006 Page 6 of 12 will assist them in acquiring new candidates. That is an additional reason and a great opportunity to participate. Wardle: Council, I will work with the Finance to bring forward a budget amendment if that would be your direction. Bird: Yeah, that would be mine. Wardle: We will bring that forward and we will get you - we will get you an approval of the resolution by next week or so and certainly by October 1 st. We will work on the funding piece and bring it back before you. Thanks for joining us this evening. Item 4. Update and Discussion regarding Fire Station NO.5: Ron Anderson I Rich Green Anderson: Thank you Council President Wardle. I would like to give just a brief update and kind of tag team with Commissioner Green here on Station 5. I understand there have been some discussions lately about where we are at on that process. We had been looking originally to decide whether we should build Station 5 should go to the southwest part of Meridian on the south side of the Freeway or should they go to the north and we had that question answered for us when we invited Doug Young from the Idaho Survey and Rating Bureau to come visit us at one of our Rural District meetings and he went over the criteria for what they weight a fire station for in that survey and rating process and it became very apparent because of the development that has already occurred in the north part of Meridian and where our water system is currently that the most benefit would be derived for both the city and the Rural Fire District by placing that station to the north. We have a piece of property up on Under Road, just a little bit south of Chinden that we are looking at building that station on and I know that you guys had a meeting with City Council from Eagle recently and there was some discussion about Eagle Fire building a fire station on Under Road also. I have contacted the Eagle Fire Chief and we have talked about the location of their station and the location of our station and I actually went out and physically drove the distance in those stations. Where their piece of property is and where ours is, is actually 2.8 miles apart, which is right at that three mile range that we kind of strive for as we layout fire stations anyways. The stations will actually compliment one another very nicely as they are built and they will probably end up backing each other up and have automatic (inaudible) agreements as those get built for additional staffing when one department or the other one needs it. Don't worry about, I guess the fact that you hear that Eagle is building a fire station on Under Road. It will not impact us adversely and in fact it may be favorable for us. I wanted to let you know that. The other thing, I guess, is the timing of the fire station and I talked to you a little bit about that fire station at budget time. Presently, the Rural Fire District is committed to building the fire station and paying for the staffing costs for the first year of operation. Now, in Meridian City Pre-Council Meeting September 5, 2006 Page 7 of 12 order to do that, they are probably going to have to split the cost of that station over two of their fiscal years. So, the timing may be towards the end of '07 when that station actually gets built and we will kind of have to see after we build the training tower how much money is left over and how much they can afford. If the funding is there then we may go ahead and do some of the construction on that, award a contract and do some of the construction towards spring ori summer so that it finishes in the late fall or winter of '07 and then the staffing will probably be at the end of '07 or the start of 2008 is what our timing projections are right now. A lot of that will depend on the funding of the Rural District and what some of the other expenses that they will have this year and costing them. With that I have brought Commissioner Green and we together would stand for any questions that you guys may have on Station 5. Green: Councilman Wardle, members of the City Council, do you have any questions for me? The intent is to again, build a station in 2007, fund it through 2008 at which time we would ask that you take over in 2009 the funding of the station. That will allow us to proceed with Station 6. We already believe that we have the funding pretty much for the training tower right now. I believe that we have looked at some land, is that correct? For Station 6 we have looked at some land to purchase at Overland and Ten Mile. There is a development going in there. We have been offered a site possibly for about $100,000 for an acre of land, which today is a pretty good cost effective measure based on what an acre is going for in that area. We kind of look forward to continue to support you and do what we think is the best for the citizens of the Rural and the city. It will give us a nice paramedic program out there and I think that is what we owe our citizens. Not much of a talker as Mayor De Weerd can tell you. Wardle: Council, Mayor, any questions? Bird: I have none. De Weerd: Mr. President. Wardle: Madame Mayor. De Weerd: Just appreciate our partnership with the Rural District and appreciate that they have really been a proactive partner to giving service not only to the Rural District that they serve, but actually enhancing a service that we provide as well. So, I appreciate that Rich and please share that with the rest of your board. Green: Again, it is about serving our customers, not about who is in charge or who gets what. You and I have discussed that on several occasions and to me that is what that is all about in government, serving the public and spending taxpayer's dollars wisely. Thank you. Wardle: Thank you and thanks Chief. Meridian City Pre-Council Meeting September 5, 2006 Page 8 of 12 Item 5. Update on the Ten Mile Interchange Specific Area Plan: Wardle: Steve, I will just start off with thanking you for all your hard work and the Planning Department as well as the Mayor's staff and all the personal efforts and I think this is moving along great and I have been involved in some of the procedures. I will turn it over to you. Siddoway: Thank you. De Weerd: I won't steel your thunder. Siddoway: Thank you Council President, members of the Council and Mayor. This is an update to the Council on the Ten Mile Interchange Specific Area Plan. We had a very successful public workshop, open house this last Thursday. On the sign in sheets, we had 316 people sign in. So, we know that there was at least that many that attended, possibly more. But, 316 attendees that signed the sign in sheets is just a fantastic turnout. During most of the evening, it was standing room only. During the initial presentations and as they walked around to view the various boards, there was a lot of interaction and just a very good turnout. Just to orient you once again, our Ten Mile Specific Area Plan looks at the area centered on the Ten Mile Interchange, the red line being 1-84, Ten Mile Interchange - the boundaries run basically from Linder as its boundary on the east to McDermott and it's boundary to McDermott and its boundary on the west and it runs from the railroad on the north to the half mile line between Overland and Victory on the south. We are taking in all sides of the Interchange itself and trying to look at this area that is about to open up for development with the new sewer extensions that are going in and in anticipation of the new Interchange. There are several components to this. There is of course a land use plan, given that it is a comprehensive plan addendum, but we are also looking at the local transportation system and trying to look at the transportation and the land use together. We are doing a market analysis upfront so that the land use decisions that we make are guided by the realities of the market, so that in the end this will not be just a pie in the sky wish list of future land uses, but it will be a land use plan that is grounded in market realities that we have for this area. That said, this area is also going to be about quality. I heard this from the Council and from the Mayor time and time again. We are doing a design guidelines component for this area that can be looked at for implementation elsewhere should we so choose down the road. We will be developing design guidelines for the Ten Mile Interchange area and then looking at an implementation program getting from the plan through implementation. I am not going to read the whole project mission to you, but you know we really want to do it right. We have been granted an earmark from the Federal Legislature of $19.6 million and we really want to do it right the first time. Learn lessons from Eagle and Meridian interchanges and plan the land use and the transportation together here at Ten Mile in a way that works seamlessly. Okay, here we have the project. It is a fairly fast timeline. Meridian City Pre-Council Meeting September 5, 2006 Page 9 of 12 You saw this when you were going through the contract, but just real briefly we just passed this August 31st date where we had the public meeting last Thursday. That day we also had an agency coordination meeting. Our next big event which I will talk about in more detail here in just a second is the Charrette week of September 25th through the 28th. Now, we had an early kickoff meeting at which we also had great participation and Councilman Wardle was there. The team has been doing stakeholder interviews for stakeholders from all different walks of life that are about this area. Our main event as I said is this Charrette week and then looking forward we plan to have a draft plan in hand by the first of December that we can turn around and submit as a comprehensive plan amendment application on the December 15th cutoff date. What a Charrette is, is a multiple day, intense planning workshop where it is focused on design. We bring in all the public and stakeholders that we can and experts to help capture the vision that the people bring us. So, the public and stakeholders will be invited to day one out of which alternative plans will be built. There will be a public meeting and that will then be refined into some refined plans, taken back to the public again and at the end we will have a preferred plan when we get to day four. Now that preferred plan will still be refined and tweaked and taken forward to a second agency coordination meeting so that we can show a draft preferred plan to all of the various agencies and stakeholders with a stake in this planning process to make sure that we have got it right and are meeting their needs. This is the process for Charrette week. Now, how does Council get involved in this and ,Will, if you would pass out the Charrette schedule that is detailed for those four days? I have highlighted a few things on that and a copy is coming to you right now. For the public there is also copies of Charrette week schedule back on the back table that you are certainly welcome and encouraged to pick up. What I have done is highlighted in yellow on the sheet a few times that we would encourage, not necessarily all Council members, but we would certainly like a Council representative to come and be involved and the Mayor as well - 4:00 p.m. on Tuesday, September 26th; 6:00 p.m. on Wednesday, September 2yth and then we are looking at holding a dignitaries dinner and inviting the Governor and as many Legislators as we can get to at 5:30 on Thursday, September 28th. In pink I have also highlighted the public meetings. They will be held on Monday at 7:00 p.m. On Tuesday there is an open house that runs from 6:00 to 9:00 p.m. and then at the end of it to rule out the preferred plan there is another public meeting on Thursday, the 28th at 7:00 p.m. You are welcome to attend all. You certainly don't need to attend all. If I were to encourage where I thought you might get the biggest bang for your time, the final public meeting on Thursday is where you will be able to see the results of Charrette week. That will be a great opportunity, but as you can tell we really want some of that policy, guidance and direction during the week. So, I would like to engage the Council in selecting a representative that might participate with us during Charrette week on those Tuesday and Wednesday time slots. I would encourage the public, all two of them that are in the audience. But, the word is getting out. We did a major blitz for this last one and we will be sending out media packets and emails and everything we can do to promote Charrette week. We have got notices going out Meridian City Pre-Council Meeting September 5. 2006 Page 10 of 12 in the water bills to the entire city and encouraging the public at large to come and be involved. It will be an exciting process. It will be an intense process, but it will be something that we have never seen and it will be fantastic. With that, I will stand for any questions. Wardle: Thank you Steve. Just a question for you. Are you aware of any other communities in the state going through this process for transportation projects? Siddoway: Charrette's have been done. I know that there was a Charrette held De Weerd: In Caldwell. Siddoway: -- oh, yeah, Caldwell held a Charrette for their downtown day lighting of the Creek; Harris Ranch held a Charrette. So, they aren't unheard of, but to be done big and done right they are rare. It is much easier to just hold a single public meeting and move on, but this will be an intense and focused process. Wardle: Council any questions for Steve? Borton: Mr. President. Wardle: Mr. Borton. Borton: Steve, on one of your first (inaudible) you made reference to the market analysis. Where does that play into the Charrette plan? Meaning do people show up and let's say the public involved doesn't have any concept or clue about what the market might rightfully bear in that area. Where does that guidance come from during this week? Siddoway: We as the staff and the consultant team will certainly be educated on that. The person doing the market analysis is wrapping it up right now. We received a draft today and we are reviewing it. We forwarded it to Cheryl Brown, who also is reviewing it and we will be getting some final comments back, but we will have it done before we go into Charrette week. Borton: Okay. (Inaudible discussion) Siddoway: Yes, when we were going through the approval of the contract, Councilman Rountree asked about what kind of sideboards will we have to keep things from going astray as we work through Charrette week and come up with many different ideas and the market study will provide one of those clear sideboards, which within we will stay. Meridian City Pre-Council Meeting September 5. 2006 Page 11 of 12 Borton: Okay, good. Wardle: Council? Mayor? De Weerd: Mr. President, I guess I would just like to give kudos to staff. That event - I had my priorities, I didn't go to the football game; I went to the kick off of the Ten Mile. But, it was very well run and at every half hour our every hour on the half hour, they did a presentation and both the consultant with ITD on the Interchange did his piece. Steve did ours. You will not see a consultant speaking with passion that our staff was able to really radiate at about the Ten Mile Area Specific Plan and then when you went into the room that we had, you know do you like this? Do you like this? And people had the opportunity to voice their vision and everyone I talked to as they came out of the different rooms, you could go into it and get a better idea of what is going on to give your input. They were so impressed with how that was laid out and they all had an opportunity to share a personal voice in this kickoff event. It just seemed so well put together and even take down was impressive. I mean, they were done just like that. It was amazing. Just kudos to staff and the feedback that we have gotten since then has just been all positive. Siddoway: I will pass that on to the team as a whole. Thank you very much. Wardle: All right. Thank you very much Steve for that update. Council will select a representative at a later time. Councilman Rountree might go. Bird: (Inaudible) Wardle: So, we will have someone at those important meetings and certainly if all of us can make it, we will let the City Clerk know so that he can notice that properly. Item 6. Executive Session per Idaho State Code 67..2345(1)(a) - (to consider hiring a public officer, employee, staff member or individual agent, not to include. This paragraph does not apply to filling a vacancy in an elective office): Wardle: Item 6 is Idaho State Code 67-2345(1 )(a). Bird: So moved. Borton: Second. Wardle: It's been moved and seconded to adjourn into Executive Session per Idaho State Code 67-2345(1 )(a). I will have a roll call vote. Roll Call Vote: Bird, aye; Borton, aye; Wardle, aye; Rountree is absent. Meridian City Pre-Council Meeting September 5, 2006 Page 12 of 12 EXECUTIVE SESSION: Wardle: I would accept a motion to come out of Executive Session. Bird: So moved. Borton: Second. Wardle: It's been moved and seconded. All in favor. THREE AYES. ONE ABSENT. MOTION CARRIED. Wardle: That brings us to the end of our regularly scheduled Pre-Council agenda, Council. I would entertain a motion to adjourn. Bird: So moved. Borton: Second. Wardle: All in favor. THREE AYES. ONE ABSENT. MOTION CARRIED. MEETING ADJOURNED AT 6:44 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: (J0 / Iq / 00