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HomeMy WebLinkAbout2024-07-09 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, July 09, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ABSENT Councilman Doug Taylor ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Cavener, Seconded by Councilwoman Strader. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the June 18, 2024 City Council Work Session 2. Approve Minutes of the June 25, 2024 City Council Work Session 3. Watts Meridian Medical Partners Subdivision Sanitary Sewer Easement No. 1 (ESMT-2024-0060) 4. Watts Meridian Medical Partners Subdivision Water Main Easement No. 1 (ESMT- 2024-0061) 5. Watts Meridian Medical Partners Subdivision Water Main Easement No. 2 (ESMT- 2024-0062) 6. Gregg Olsen (WUF Holdings IV, LLC.), Full Release of Re-Use Water Main Easement (ESMT-2024-0083) 7. Prairiefire Subdivision Release of Water Main Easement (ESMT-2024-0084) 8. Prairiefire Subdivision Release of Water Main Easement No. 2 (ESMT-2024-0085) 9. Victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0089) 10. Victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement (ESMT-2024-0090) 11. Artisan Victory Market Sanitary Sewer and Water Main Easement No. 1 (ESMT- 2024-0091) 12. Inglewood Place Subdivision No. 2 Water Main Easement No. 2 (ESMT-2024-0092) 13. Final Order for Windrow Subdivision No.1 (FP-2024-0004) by Conger Group, located at the Northeast Corner of S. Linder Rd. and W. Amity Rd. 14. Final Order for Horse Meadows Subdivision (FP-2024-0006) by KB Homes, located at 710 B. Black Cat Rd. 15. Final Plat for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way 16. Final Plat Modification for Graycliff Estates Subdivision No. 5 (MFP-2024-0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. 17. Approval of Task Order 10038.e to Consor for Services during Construction to Can Ada Lift Station and Gravity Line for the Not-to-Exceed amount of $385,842.00. 18. License Agreement Between the City of Meridian and the United States Bureau of Reclamation Installation of Gravity Sewer Line and Force Mains Under Ninemile Creek in Canyon County 19. Fiscal Year 2024 Budget Amendment in the Amount of $30,000.00 for Office 365 Migration Phase 1 20. Fiscal Year 2024 Net-Zero Budget Amendment in the Amount of $8,378.00 for grant revenue from the Office of Drug Policy Partnership for Success Law Enforcement Grant ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 21. Public Hearing for Program Year 2024 Community Development Block Grant Action Plan Continued to July 16, 2024 Motion to continue to July 16, 2024 made by Councilman Cavener, Seconded by Councilman Overton. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 22. Fiscal Year 2025 Water and Sewer Rate Increase Proposal 23. Standard Operating Policy Discussion: Line of Duty Death Benefit 24. Standard Operating Policy Discussion: Grant Application and Administration Policy 25. Resolution No. 24-2460: A Resolution of the City Council of the City of Meridian to Amend City of Meridian Standard Operating Policy 9.8, Regarding Grant Management; and Providing an Effective Date Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Cavener. Voting Yea: Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener ADJOURNMENT 5:15 PM Meridian City Council Work Session July 9, 2024. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, July 9, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Anne Little Roberts and Brian Whitlock. Members Absent: Doug Taylor. Other Present: Chris Johnson, Bill Nary, Crystal Campbell, Laurelei McVey, Todd Lavoie, Jamie Leslie, Kris Blume and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock X Anne Little Roberts _X_ John Overton Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is July 9th, 2024, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: First item up is adoption of the agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adopt the agenda as presented. Strader: Second. Simison: Have a motion and a second to adopt the agenda as presented. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the June 18, 2024 City Council Work Session 2. Approve Minutes of the June 25, 2024 City Council Work Session Meridian City Council Work Session July 9,2024 Page 2 of 19 3. Watts Meridian Medical Partners Subdivision Sanitary Sewer Easement No. 1 (ESMT-2024-0060) 4. Watts Meridian Medical Partners Subdivision Water Main Easement No. 1 (ESMT-2024-0061) 5. Watts Meridian Medical Partners Subdivision Water Main Easement No. 2 (ESMT-2024-0062) 6. Gregg Olsen (WUF Holdings IV, LLC.), Full Release of Re-Use Water Main Easement (ESMT-2024-0083) 7. Prairiefire Subdivision Release of Water Main Easement (ESMT-2024- 0084) 8. Prairiefire Subdivision Release of Water Main Easement No. 2 (ESMT- 2024-0085) 9. Victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0089) 10. Victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement (ESMT-2024-0090) 11. Artisan Victory Market Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0091) 12. Inglewood Place Subdivision No. 2 Water Main Easement No. 2 (ESMT-2024-0092) 13. Final Order for Windrow Subdivision No.1 (FP-2024-0004) by Conger Group, located at the Northeast Corner of S. Linder Rd. and W. Amity Rd. 14. Final Order for Horse Meadows Subdivision (FP-2024-0006) by KB Homes, located at 710 B. Black Cat Rd. 15. Final Plat for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way 16. Final Plat Modification for Graycliff Estates Subdivision No. 5 (MFP- 2024-0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. Meridian City Council Work Session July 9,2024 Page 3 of 19 17. Approval of Task Order 10038.e to Consor for Services during Construction to Can Ada Lift Station and Gravity Line for the Not-to- Exceed amount of $385,842.00. 18. License Agreement Between the City of Meridian and the United States Bureau of Reclamation Installation of Gravity Sewer Line and Force Mains Under Ninemile Creek in Canyon County 19. Fiscal Year 2024 Budget Amendment in the Amount of $30,000.00 for Office 365 Migration Phase 1 20. Fiscal Year 2024 Net-Zero Budget Amendment in the Amount of $8,378.00 for grant revenue from the Office of Drug Policy Partnership for Success Law Enforcement Grant Simison: Next up is the Consent Agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Strader: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There are no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 21. Public Hearing for Program Year 2024 Community Development Block Grant Action Plan Continued to July 16, 2024 Simison: So, we will move on to our Department/Commission Reports. First up is Item 21, which is the public hearing for Program Year 2024, Community Development Block Grant. We will open this public hearing with comments from Crystal. Meridian City Council Work Session July 9,2024 Page 4 of 19 Campbell: Thank you, Mr. Mayor, Members of the Council. Sorry. So, tonight is for our action plan for the program year that starts October 21 of this year and continues through September 30 of 2025. We have a couple of different planning documents for this. So, we have our five year consolidated plan each five years, then, we go out to the community and work with them to identify what the needs are and, then, we use those assessments to develop goals for our next five years. Our current plan is from 2022 to 2026 and, then, the second guiding document is our action plan, which we do every year and this details the specific projects that we intend to find and it's also our application to funding -- or for funding to HUD. We do reach out for community involvement several times throughout the year. The first one for this action plan was when we were getting ready to develop the plan we wanted to work with the community to see what services they wanted to see funded this year. So, we were taking public comments from March 15 to April 7th and during this time we had a feedback survey. We had community partners we were working with. And, then, we also did a few different in-person interactions, which included two public hearings, an open house and we had a booth at the Do The Right event. We used this information to reach out to different public service providers and ask that they complete applications, then, those went through the application process and the scoring committee selected several projects to fund. So, those are included in this draft action plan and we are reaching out to the public again to see if the plan kind of meets the needs of the community and if they have any feedback on it. So, our public comment period for this opened on June 11th and will -- will close on June -- July 17. We, again, have a feedback survey and we work with our community partners and we also sent a letter to our neighbors that might be impacted by any of the construction projects, asking them to provide feedback as well. We have had multiple in-person interactions again, including this public hearing and, then, we have had two open houses and we were also at the Boys and Girls Club for a parent pickup. Our open houses -- we held one at City Hall and, then, I think it was a week later we held another one at the Meridian library and here we provided information on the CDBG program, what it is and which projects were selected, how much we were intending to fund and we had that information in English and Spanish. We also had -- you can see in the picture there is the sheets of paper where people could say whether or not they supported those projects. So, it was a green sticker if they did and a red sticker if they did not and we had -- throughout the entire event we had one person put a red sticker on the walkability project, but everything else was green. Also at the open house in the Boys and Girls Club we asked people what their community looks like and they drew a picture of that on the puzzle pieces and we put this together. So, it shows just the diversity of our community and this is actually a display on the third floor, so if anybody wants to go check it out it will be there through the month of July. We have our feedback survey that's open through July 17, but I looked at the information through yesterday so that you guys could get a general feel of what the public was saying. We asked people to rate the projects on a scale of one to five and so the first one was the importance of emergency rental assistance for housing stability, childcare scholarships to support families, homeowner repairs to improve housing stability and better walkways to improve safety and accessibility and as you can see everybody is rating them for the most part above a four, with the homeowner repairs being about a 3.5. We also asked people to rate if the projects meet the current needs, Meridian City Council Work Session July 9,2024 Page 5 of 19 which was a 3.8, and if the projects will have a lasting impact, which was -- so far it's a 3.6. Our three action plan, we -- the amount HUD has said we are going to receive is 524,378 dollars. Of this we are proposing about ten percent of it goes toward admin and fair housing, 15 percent towards services, 31 percent toward housing and 45 percent for infrastructure. For admin and fair housing it looks like about 50,500 dollars and activities will include a fair housing campaign and, then, most of it will go toward the general administration of the program. For public services there were two projects that were selected. The first is emergency rental assistance through Jesse Tree, which provides temporary rental assistance for people who are at risk of losing their housing and the second one is Boys and Girls Club scholarships and this provides access to child care through the Boys and Girls Club and it includes extended care and summer programs. For housing, Neighborworks Boise's homeowner repair program was selected. This provides weatherization, accessibility and emergency repairs and the final project is better walkways, which improve sidewalk and lighting in areas that were identified in our CDBG walkability study. We have several different projects identified here. They were broken out based on how much we think they are going to cost and how much CDBG funding we anticipate having. So, the first two projects we feel like we will have enough funding for -- the first one is North -- Northwest 3rd and there is a section of Northwest 7th, which is right over by Meridian Middle and if we have funding that needs to be reallocated or these projects come in less than we think they will, then, we will continue with the next two phases of Northwest 7th and if we still have funding after that or if any of these projects are unable to go through, then, we would work on the West Maple Street. As I said, our public comment period opened on June 11 th and we have our public hearing tonight and the public comment period will close on July 17th. The final report, after everything's done, then, I will put all of the comments, the summaries and everything in there, any changes that need to be made and I will have that, along with the resolution, on your July 23rd Consent Agenda and once that's approved by all of you, then, I will get it submitted to HUD by the end of July. If anybody has any questions about the program or anything they can reach out to me, Crystal Campbell, at ccampbell@meridiancity.org or 208-489-0575. So with that I will stand for questions. Simison: Thank you, Crystal. Council, any questions for staff? Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Not so much a question as a comment. I was lucky enough to participate in this process -- some of these programs this year and my hat's off to Crystal and all the hard work she did. She had a very large and diverse group of people to help score these projects and choose these for the future of what this is going to be and I was just absolutely happy to be a part of that. When I look at this I see such a diverse group of projects and where it reaches out into our community and affects so many different people, I think it's been done wonderfully, I think you have done a great job. Meridian City Council Work Session July 9,2024 Page 6 of 19 Simison: Thank you, Councilman. I know Crystal appreciates that. She can speak for herself and I don't have to do that for her, but do appreciate those comments. Mr. Clerk, did we have anyone sign up to provide testimony on this item? Johnson: Mr. Mayor, we did not. Simison: Okay. This is a public hearing. Is there anybody present, either in the audience or online, that would like to provide testimony on this item? If you are online you can use the raise your hand feature. It looks like we only have two staff online, so probably not going to do that. Anyone from the audience? Seeing none, Crystal, were you anticipating leaving the public hearing open or try to close, since you are bringing the resolution in two weeks? Campbell: I was intending to close it. Simison: Council, thoughts on that? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: If Crystal is bringing a resolution back in two weeks do we need to close tonight, as opposed to two weeks? Campbell: No, not necessarily. We are still accepting public comments through the 17th, so it could stay open longer if you were wanting to. Cavener: Mr. Nary, going to pull up a Dave Zaremba and ask you a sideways question. Could the Council take an action tonight to close the public hearing -- on the 17th we can move to close the public hearing and on the 17th or do we need to wait for that meeting to occur before we close the hearing? Nary: Mr. Mayor, Members of the Council, Council Member Cavener, the only reason would suggest the latter is simply in case something would and we couldn't the meeting on the 17th, made it clear that you're allowed, but I didn't -- Simison: And it would be the 16th, this next week's meeting, so it's still the day before her -- she accepts public comment, so I think the real question is the 20 -- you would want to leave it open until the 23rd. Does that create any problems if you would accept public testimony through the 23rd? Cavener: Mr. Mayor, I think that's where my question was coming from. If we have said we were going to accept comments after our next hearing, but without closing the public hearing to provide time for the resolution, I feel like that we are a little bit out of sequence here and I want to meet the deadline that Crystal has, I just -- I guess I -- Mr. Nary, I don't know the best way to do that. If that -- if we indicated we are going to keep Meridian City Council Work Session July 9,2024 Page 7 of 19 -- take comments on the 17th, I assume that necessitates leaving the public hearing open and, then, if Crystal wants to come back on the 21 st or 22nd -- I don't have my calendar in front of me -- Simison: 23rd. Cavener: -- the following week. Simison: 23rd. Cavener: 23rd. How we would best do that. Is it just for us to actually close the public hearing on the 17th, even though we won't be here on the 17th. Nary: Well, I think -- and let's -- trying to think of timing where Crystal might -- I mean we can certainly bring forward a resolution on the 23rd, take -- take all comments of the 17th that's been directed, with direction to simply bring back that resolution the 23rd. Crystal will take everything from the 17th, be able to report that back to the Council with a resolution on the 23rd and I think we have met the requirements of the -- of the federal guidelines, so I think we are okay. Simison: And I think the only question is do you want the public comments be included in the public hearing record, because they are two separate -- Nary: Correct. Simison: -- so that's really the question mark is do we leave this open for one week and take any additional comments next week or do -- irregardless of that, since that goes into the federal side -- and I'm looking at Councilman Cavener, because I know this has been your issue over the years. Cavener: Yeah. Mr. Mayor, I appreciate that, and I guess I hate doing this, but I would almost say let's -- let's punt for a week, bring back a recommendation for when we would need to close the public hearing. I do like leaving the public hearing open as long as possible, but I don't want to hinder operations and so where we have got a -- a date that we are taking public comments after the date of our City Council meeting, for me it puts it a little out of sync. So, I guess I would just look for a recommendation to come back from staff next week about when they would like us to close the public hearing. Campbell: Mr. Mayor? Simison: Crystal. Campbell: So, we -- it's not actually due until -- I think it's August 16th -- the 15th or 16th. So, I actually do have a little bit of extra time, I just like to make sure everything's in order and get it in ahead of time. So, if -- if you would all feel more comfortable, then, we could close it on the 23rd and I could have everything ready with the resolution and Meridian City Council Work Session July 9,2024 Page 8 of 19 everything and, then, if we need to push it out a little bit further, if something changes, then, I can always do that and come back the following week with the resolution. Cavener: Well, Mr. Mayor? Simison: Now over here for this one. Cavener: We have got a clerk who is following our calendar that we don't have a meeting the end of July or the first week of August. Johnson: Correct. After August -- or after July 23rd the next meeting would be August 13th. Simison: So, how -- could we shoot for having everything wrapped up by the 23rd one way or the other from the city's perspective? Cavener: Makes sense to me. As long as that works for -- Simison: Yeah. I mean even if we close the public hearing next week and she takes comment for one additional day, I don't think -- again it doesn't impact our process, that's the federal process, but it's how long do you want the public to comment to you all. Cavener: That makes sense. Simison: So -- Cavener- Thanks, Mr. Mayor. Simison: Okay. Whitlock: Mr. Mayor? Simison: Mr. Whitlock. Whitlock: Is there a difference between a public hearing which we open tonight and a public comment period which has been open for a week? Are we conflating the two together? Can we -- this is a noticed public hearing tonight that we opened. Can we close it tonight and continue with the public comment period and not affect the application? Simison: Correct. These are bifurcated. They don't -- neither one has anything to do with the other in that context. So, you could -- Councilman Cavener tends to like to leave it open for longer for people to comment. Otherwise, we normally could have -- we could have done this -- comment, close it, and been done and still done the public comment required on the federal side. Meridian City Council Work Session July 9,2024 Page 9 of 19 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Maybe just a comment, because I agree and appreciate the Mayor kind of indulging my desire to keep this open. I think it is largely because while they are two separate things from a governmental process, from a citizen process, they don't see it as two separate action, they see it as a way for them to communicate to their elected representatives their feelings about these particular projects. I try and keep them as wide open as consistently as possible. Simison: Okay. Well, we will come back with this. Continue the public hearing, when we get a motion, to next week. That's what I would recommend from Council. And close the public hearing next week for the public purpose, not the federal purpose. With that do I have a motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I move that we continue the public hearing for program year 2024 to July the 16th. Overton: Second. Simison: Have a motion and a second to continue the public hearing to July 16th. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the public hearing is continued. Thank you, Crystal. MOTION CARRIED: FIVE AYES. ONE ABSENT. 22. Fiscal Year 2025 Water and Sewer Rate Increase Proposal Simison: Next up is Item 22, which is Fiscal Year 2025 Water and Sewer rate increase proposal and just as Laurelei comes up, just an FYI to Council, recommendation from two of our directors today was to not do shut-offs based on the weather that's occurring here in the community. So, while tomorrow would have been a normal shut-off -- shut- off-- shut-off day that has been canceled at this point in time. Cavener: I appreciate the directors on that meeting. McVey: All right. Thanks, Mayor and Council. So, tonight is just an informational presentation. So, I'm not asking for any action tonight, but basically wanted to start the process and start the conversation. So, first, to give you a little bit of history on what kind of rate increases we have done over the past ten years. So, they have been few and far between and that's a good thing. In 2014 we did a two percent rate increase Meridian City Council Work Session July 9,2024 Page 10 of 19 and we also implemented the $3.75 monthly EPA fee. That -- that was a ten year fee, expected to sunset this year. The great news is is it worked as it was intended and we didn't need to do another rate increase until 2022. We did a two percent increase in 2022 and we did a three percent increase in 2023. So, very few rate increases over that -- over the last ten years. You will see down on the bottom in that square, just for reference, those are our assessment fee increases, so different from our user fees. Those are our assessment fees that we charge for new development. We are not proposing an increase to those this year, but we are looking at them next year. There is very specific things that can be included in those formulas, but we evaluate those every three years to determine if we need to increase those fees. So, that will be next year, but just for some context we also have not done very many increases there. So, a couple of notable things that are happening in FY-25 in the Enterprise Fund. The first is our fund split. So, this is something that we have been working on with Finance for many years and, really, it just keeps the -- the Enterprise Fund cleaner. So, it separates the water and the sewer and so water rates pay solely for water expenses, sewer rates pay solely for sewer expenses. So, this is a best practice. It just keeps the finances really clean and it's been a recommendation and so we are excited to move forward with that with Finance in FY-25. So, our funds will split. We are sunsetting the EPA fee in October, something that's really -- I think this is a huge win for the city. Like I mentioned, it did exactly what it needed to do, it paid for the significant capital costs that were associated with our MPDS permit and not very often in government do they say fees are going to go away and, then, they actually go away. So, I think that's something to be really proud of and so that fee is sunsetting. However, we do have continued rises in operational costs, wages, chemicals, equipment, supplies, power. So, we do need to look at a small rate increase to still maintain those operational expenses and, really, our philosophy is to do small rate increases over time rather than large fluctuations. It seems like that's a better approach. So, the proposal that I'm bringing forward to -- tonight is a three percent rate increase that would go towards both the base and the use. So, these are all the components that somebody would see on their utility bill. So, base is a charge that everybody gets charged whether you use one gallon or 20,000 gallons, everybody gets charged that flat rate. Use charge is based off of actual use. So, you will see that based off of per thousand gallons you get charged that amount. The EPA fee, like I mentioned, is coming off and, then, trash and recycling rates -- you will also see those on your utility bill. We aren't talking about those tonight. Those are a little bit of a separate process that happened through our contract with Republic Services. They are pre-setting those to us shortly. Those run through SWAC and, then, eventually make their way here, too. But today we are just talking about the city components for the water and the sewer base. So, you will see the impacts there. And the actual impact on the monthly customer -- or the average customer is a monthly decrease of about $1.90 and even with that three percent increase because that EPA fee is dropping off. So, why do we need the three percent increase? So, we have a rate model that we run with Finance that looks at our -- all of our revenues that come in, all of our operational expenses and all of our big capital expenses and what we try to do is we try to maintain solvency for at least the five year period and I don't want you to panic when you see this -- this graph go below zero. Todd doesn't panic, I don't panic, because it's not really the actual of what's going to happen. This is a very conservative Meridian City Council Work Session July 9,2024 Page 11 of 19 graph. It usually forecasts lower revenues. It also forecasts very conservative expenditure -- expenditure rates, which are usually higher than what we actually see. So, really, Finance and the Enterprise -- General -- or Enterprise Fund, we really tried to just focus on those first five years and this graph ends up usually looking better than -- than what's presented. But with the three percent you will see it does push our solvency out just a little bit and so -- but you will see it does drop below zero in the -- in the further out years and what that tells you is that if we do three percent this year, we likely will have to do another rate increase sometime in the next several years. If you look at our water model -- oh. So, one other thing, too, is this line doesn't include our emergency revenue. So, we are -- sorry, not revenue -- our emergency fund. So, we have about ten million dollars that we are mandated to hold in emergency. So, this -- this -- we don't really truly hit zero. We have some emergency funding in there. So, this is our water side of the rate model. You will see we lose solvency a little bit faster. One of the reasons on that is the sewer rates are about the -- the proportional amount is about double than the water rates. So, it takes a lot less on the sewer side to collect more, if that makes sense. So, if you use a thousand gallons of water, it's about eight dollars that we collect from you. If you use a thousand gallons of sewer it's about 15 dollars that we collect from you. So, what this graph tells you is that water is likely going to need more rate increases over that period than wastewater. So, we may actually get to a point where we don't need to increase wastewater rates anymore, but we do need to do some more increases on the water side. Good news all around though. These are looking like very small rate increases over this time period to make everything solvent. So, the three percent on the water side, again, just like the wastewater side pushes your solvency out just a little bit further, but within that five year range, so we feel comfortable with that. So, I know that we don't always like to do comparisons and all cities have different challenges and regulations and growth pressure, but I think it can be helpful to really show our customers the premier value that we are getting with Meridian's water and wastewater services. So, we have some of the lowest rates in the valley. All of these rates have been standardized to a set. If a customer in any of these cities used 6,000 gallons of water and sewer, this is what they would pay. So, this chart, too, doesn't contemplate that most of these agencies may also do a rate increase in FY-25. So, this is just where we stand today. So, we would become the lowest rate in the valley and we are about 24 dollars a month lower on our average rate than other cities in the valley. So, I think it's something to be really proud of. It takes a lot of foresight and planning and the proactive approach of save before you spend, anticipate what your big capital expenditures are and so I think, you know, past councils and current councils have done a really good job working with us on that. So, while our rates are some of the lowest in the valley, it's not lost on us that it can impact some of our low income customers. So, I always like to take this opportunity to include -- there are two programs that are resources to our citizens. The first to a city program and that's the Meridian Cares program. We partner with EI-Ada and this will pay up to a hundred dollars per year for low income residents to go towards their water, sewer, and garbage bills. In FY-23 one of our customers asked for assistance through this program and, then, the other program -- it's not a Meridian specific program, but the Boise School District puts out a really good excellent -- they call it a self-help manual that has resources for all sorts of services. But utility assistance is included in that and it has a Meridian City Council Work Session July 9,2024 Page 12 of 19 whole handful of options that are not city sponsored, but other options for getting help with your utility bills. So, our schedule for this is we have several opportunities throughout the remainder of the summer to reach out to our citizens. It will go out in the next two upcoming utility bills, it also gets published in the newspaper for two weeks, and we will hold a public hearing in late August at the 6:00 p.m. Council meeting and if this all goes approved through Council it would go into effect on October 1 st. And so with that I will stand for any questions. Simison: Thank you, Laurelei. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: No questions, just a point of clarification. Very kind to talk about past and present councils, but it's you and your team that do an exceptional job that help make those decisions -- they easily to come to that same conclusion. So, I appreciate you kind of giving some bus accolades, but it's a good opportunity to give you and your team some great accolades for your ongoing great work. We appreciate you bringing this. I know rate increases are never a topic that anybody gets excited about, but I appreciate you including the comparison. I agree, everybody's different, but it does paint a good picture for the continued value of that assistance, yes. So, thank you for doing that. Simison: Okay. Thank you very much. McVey: Thank you. 23. Standard Operating Policy Discussion: Line of Duty Death Benefit Simison: Okay. Up next is Item 23. Councilman Cavener. Cavener: If it's okay I'm going to go down to the podium. There we go. There is some people smiling. We get to do this, guys. Mayor, Council, thanks for the chance to get in front of you. As we have some new members of Council, I know that the topic -- if we got a question about a city policy, maybe something we wanted to enact, maybe something we wanted to take away, maybe something we want to modify, that tends to come up and we don't have a real verbalized process about how we go about doing that and so when this came up I thought this would be a good opportunity just to kind of walk through kind of how we have done things just in case this is something that interests you, but also this came about because some members of our police department reached out after a tragedy with the county and said is there an opportunity or a willingness for the City Council or the city to do something more. So, what I'm going to talk to you a little bit about today is talking about expanding benefits for an employee should they lose their life in the line of duty. Now, I know we have a really great time here in the city and our community and I love that we have got great employees who just really really care about our community. This is a little bit of a serious topic and so I Meridian City Council Work Session July 9,2024 Page 13 of 19 want to really thank our Human Resources Department, Mayor's Office and our CFO for helping to give me some guidance and so what I thought I would do first is just go over with all of you what the city currently does if an employee -- somebody who works for us passes away, whether it's in their role as an employee or they experienced some other tragic event in their home. So, currently the city provides -- and I put this I think in the e- mail that I sent you, but just in case you missed it -- 50,000 dollars life benefit. So, any employee 50,000 dollars. If that employee passed away within the capacity of their work they get a 50,000 dollar accidental death benefit that may be paid depending on the situation of the death. The city, then, can also expand the COBRA benefits up to 36 months, but we don't pay any of that portion, it's up to the employee or their family to cover those costs and, then, we pay our vacation as we would normally do when an employee -- when they leave the city. In addition to that, that's what the city does. Should a death in employment capacity occur, the state through the Industrial Commission, provides a workmen's comp benefit. There is a formula that goes into that. It can be paid up to 50 weeks for as little as 300 dollars a week up to five hundred dollars a week. If the employees are PERSI eligible their PERSI is paid out to their designee, whether that's a spouse, child, et cetera. So, again, not through the city, done through the state. PERSI also provides a 100,000 dollar benefit for our police and firefighters through PERSI. So, again, not administered through the city, administered through PERSI for two separate employee classes and, then, let me share this that the Department of Justice also provides a public safety officers benefit program that can pay up to a little over 430,000 dollars. Now, there is an investigation to what results in that death, they ultimately make all of those determinations. Those three that I shared with you are not ran through the city, those are run through other forms of government separate from us and in many cases don't cover all of our employees. When the tragic situation happened in the county, members of our police department reached out and said would you be open to having a conversation about expanding that and I said I would, but I really felt it was important to look at this for all of our employees. So, what sent you last night is I think just step 1-A, which is is the Council open to having this conversation? If so, there is some very basic language of what a policy would look like, which, essentially, would say this is what we would do for all city employees if they are killed while performing their duties as a city employee. What that amount is I think is up for -- for conversation and, then, a separate piece is would the city entertain covering those health insurance benefits for the employee for a predetermined amount of time? Did a little bit of digging. I believe city of Boise and Ada county, if an employee dies while in the line of duty, the city or the county will just pay their insurance benefits up to 30 -- they will be paid for the full 36 months. There is with all things that we talked about certainly a budget element and this would have an impact on our budget and it's one of those things that would sit within our budget, you hope you would never have to utilize. Currently right now our death benefit is provided by a third-party entity. They administer that benefit. They pay it. We pay them just like we would pay for other benefits to the city. I think that if the Council wants to head down a path of expanding that benefit we would, again, from a procedure standpoint turn it over to the administrative branch to develop the procedures to administer the policies as we see fit. So, that is a high level overview about what I'm looking to achieve. Not looking for necessarily, yes, let's go do this, let's put it on the agenda for next week, but something Meridian City Council Work Session July 9,2024 Page 14 of 19 for you to marinate on next couple of weeks, likely bring back something that is more formalized for a discussion at a later point in time. That said I'm here, are there questions that I can answer for any of you? Mr. Mayor? Council? And, Mr. Mayor, I know that you and your directors team met about this today. If there is any context or insight that you would want to provide as well I'm happy to hear -- that's important for all of us to hear as well. Simison: Thank you. Well, I think we are here for two reasons today, to get our Council's viewpoint. We did talk about directors, but I think it's -- you know, we will start with what Council's prerogative is and to your point, because there is some administrative stuff. There is also tax implications if the city wants to do it versus go through a third party, but we are here to listen and, then, based on that feedback and our conversation we can have an appropriate dialogue on what we think as an executive branch would be an appropriate benefit proposal. Little Roberts: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor, Luke, thank you very much for bringing this up. I'm definitely in support of a continuing conversation here. Just -- not to be picky, but at one point you used the word died while working versus killed. Two different -- Cavener: Yeah. Yeah. I would always look to our legal counsel to help me in terms of -- of definitions I would look at this that if an employee is performing their role within the city and as a result their life ends, that's how I would classify this, whether it is the actions of an individual or a thing, you know -- you know, to me, it's important that we look at this not just for our police and fire emergency responders, who have a very, very dangerous, incredibly important job, but it's also about all of our employees. I think we realize that, but our -- our Public Works Department performs in many aspects a very, very dangerous job. I have worked here on shut-off day and it can be a scary time for our employees. We are fortunate that we have got a great team that has deescalated situations; right? These are the things that I'm sure all of you stay up at night thinking about the what abouts, the what abouts, and you hope that we never have to become involved with all those certainly. If we leave this as is or we change it doesn't bring anybody back that's important to us. This is just I think a -- an important way for -- and I want to commend our CFO, as he and I were talking about this, he said it best, these are our people and we should be taking care of -- we should be taking care of our people and I think that this city has done a really admirable job of being really mindful of our employees. You know, this is -- when I was employee here the only organization I have ever worked at where they said if you get into a car accident while you are on vacation, the city is going to provide monetary compensation to your family. As an employee that's a big deal and I have worked for other organizations that none of them do that. So, I like that this is a -- a first step -- has been a first step. To me I think, though, there is an opportunity for us to do more and that's why I'm bringing this today. Meridian City Council Work Session July 9,2024 Page 15 of 19 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you so much. We are definitely interested in having the conversation. I think it's a really worthwhile topic. I think paying for the COBRA premiums is a really important component of it. I think almost if not more important than -- than the death benefit, particularly, you know, because people's families rely on those benefits and that -- that seems like one we should look at. The one piece for me I think that we just owe it to ourselves to try to figure out is whether we should continue paying a third party to do it or does it makes sense for the city to self-insure, you know, these death benefits if they are expanded or not, but I think we need to look at that and kind of get some history on -- you know, on average how many employees die, what -- what do we think the total is that the city could be on the hook for? And I think you have mentioned some of that, but if you wanted to walk us through that really quick. Cavener: Happy to, Council Member Strader. Thanks. And I think you bring up a really good question, something I appreciate. I think the Mayor and probably our Human Resource Department is here to -- to answer any kind of administrative questions that you may have -- is that I will come back to whatever is the best path for our employees is the one that I would want to, you know, pursue. So, to that point as -- as I understand with things right now is if the city were to hold those funds and, then, provide it to an employee, there would be significant tax implications that would significantly reduce the benefit that can be provided to the employee versus an insurance policy that's administered via third party would not necessarily have those tax implications. Now, listen, we are at step one here and I appreciate the Mayor, our HR and Finance Department moving wheels quickly to be able to get some of these questions answered. As is often the case with these big things, you answer one question, but you get three more. So, I'm committed to work with our CFO, Mayor's Office, HR, and our department directors to make sure that whatever recommendation we come back with in terms of how it's administered, it's what's best for our employees. Simison: And just to touch on that, you know, one of the little things, you know, it's kind of -- we are self-funded for health, but we still have a relationship with Blue Cross and they still perform a function and duty and it's valuable for us compared to us doing all the work ourselves. Similarly -- and I look at it this -- you know, I'm not saying this is the answer, but I have asked the team to go sit down with our current provider and have a conversation if there is a relationship that exists -- that can exist in a similar way where we take on the -- one side of it, just to point -- just to say a hundred thousand dollars, the city says we are going to do that. Fifty thousand of that goes to the government, because it impacts taxes. I would rather give our employees 75,000 and the insurance provider 25, than 50,000 to the federal government for the same dollar. So, those type of conversations are well -- will ensue to see what could -- what type of changes, if any, can make sense or not and we can work on those type of things. But those are the implications we know. Meridian City Council Work Session July 9,2024 Page 16 of 19 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Do you just mean in terms of -- I mean at the end of the day we all file our taxes and you -- you may get taxed on a one-time payment at a higher rate, but -- Simison: Correct. Strader: -- as opposed to an annuity and you are treating it as more of an ordinary income. Simison: Yeah. And that's what -- according to our CFO this would -- if we paid this benefit in our current scenario it's an income-based dollar figure to the individual compared to an annuity, which has -- which is not. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: If I'm not mistaken that would be more of a procedural element. This is -- the Council setting the policy that we wanted to do and, then, the administrative side, the procedure side would determine how it would be implemented; correct? Simison: I mean -- yes. I mean it's -- I think it's all relative to what's in the policy though. If the policy were to say we want to spend 200,000 dollars per death towards somebody for COBRA and other benefits, yes, we could determine how to do that, but at the same time what's the -- what's the end result, we want what's best for the employees and that's what we want to get to in those conversation. So, we touched on some of this, but we don't have the answers as to what's the appropriate way and can we work with a third party effectively to achieve that same goal or are we taking on the cost -- the unknown cost is like saying, well, we have historical data from three -- you know, three deaths over a ten year period. Well, we could have four deaths next year. And, you know, very soon what you think is a historical number that says it's cheaper to do a one week and it's more expensive, but if we are willing to take on those risks at that time that's a different equation into this and maybe the -- our insurance provider would say, yeah, you guys will pay out the full cost and here is why it makes sense to work with us on this compared to paying a tax, but those are the conversations. Cavener: Thanks, Mr. Mayor. Overton: Mr. Mayor? Simison: Councilman Overton. Meridian City Council Work Session July 9,2024 Page 17 of 19 Overton: A quick follow up. I'm fully supportive of this discussion and moving forward with the two parts that you presented, first being the 36 months of COBRA. I think we should be there already. We are not. But I think in this process we can probably get there. Secondarily, I really like the idea of a city-wide benefit. But I would -- at this point I would only want to be supportive of it if the amount we are saying we are going to give them is the amount that gets given to them. Cavener: Mr. Mayor? Well put, Council Member Overton. And we -- I think the Mayor touched on that. We would -- we want as much of the financial benefit to benefit the families, as opposed to going to a third-party entity or the government. That's I think ultimately what's going to impact the family the most should be kind of our Northstar to a degree. So, Mr. Mayor, I think next steps are some continued conversations with all of you. You have got a very rough draft version of the policy. One of the things I love about Council is that we all have our own path to get to the right idea. So, I would encourage your feedback, suggestions. It sounds like that there is some desire for us collectively to look at this. So, challenge me as to the best way to do that and we will continue to work together and in a number of weeks maybe come back with a policy for a more flushed out version for deliberation. Okay? Thank you. 24. Standard Operating Policy Discussion: Grant Application and Administration Policy Simison: All right. Thanks very much. Okay. Up next Item 24, standard operating policy discussion, grant application, administrative policy and, Todd, you can also talk about any other items that were up there tonight if you want to update. Lavoie: We are good, Mayor, but I appreciate you allowing us to talk about this. On June 27th we provided you, Council, a brief overview of what changed between the old policy and the new policy and I don't have a presentation for you. I'm here to possibly answer any questions that were not answered via the e-mail string on June 27th. So -- so, anybody. We are all here to answer any outstanding questions that you may have. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I don't have any outstanding questions, but I -- I appreciated that information and just sort of taking the moment to understand the changes and why they are being made. So, I appreciate that. It feels like this will further standardize our approach to these and I think kind of get some guardrails around what we are doing. So, appreciate you bringing it forward. Lavoie: You are correct. Yeah. We are just trying to clean up a little bit of language, make it more understandable for all. Simison: Council, any additional questions? All right. Meridian City Council Work Session July 9,2024 Page 18 of 19 Lavoie: Thank you. 25. Resolution No. 24-2460: A Resolution of the City Council of the City of Meridian to Amend City of Meridian Standard Operating Policy 9.8, Regarding Grant Management; and Providing an Effective Date Simison: Thank you. The next item up is Item 25, Resolution No. 24-2460. Ask the Clerk to read this Resolution by title. Johnson: Thank you, Mr. Mayor. A Resolution of the City Council of the City Meridian to amend City of Meridian Standard Operating Policy 9.8, regarding grant management and providing an effective date. Simison: Council, you have heard this resolution read. Is there anybody that would like it read further? Or do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: It's all very good discussion and work. Appreciate it. I move that we approve Resolution No. 24-2416. Cavener: Second. Simison: Have a motion and a second to approve Resolution No. 24-2460. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the resolution is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Council, that wraps up our meeting. Do I have a motion to adjourn? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we adjourn our work session. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:15 P.M. Meridian City Council Work Session July 9,2024 Page 19 of 19 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 7-23-2024 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the June 18, 2024 City Council Work Session Meridian City Council Work Session June 18,2024 Page 47 of 47 Simison: Councilman Cavener. Cavener: So much fun, but I move we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:57 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 7-9-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 7-9-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the June 25, 2024 City Council Work Session Meridian City Council Work Session June 25,2024 Page 5 of 5 Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION [Action Item] 10. Per Idaho Code 74-206 (1)(c): To acquire an interest in real property not owned by a public agency. Simison: Council, next up is Item 10. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I move we go into Executive -- Executive Session pursuant to Idaho Code 74- 206(1)(c). Strader: Second. Simison: Have a motion and a second to go into Executive Session. Is there any discussion? If not, Clerk will call the roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea; Whitlock, yea. Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (4:38 p.m. to 5:33 p.m.) (Motion to end Executive Session: Cavener. 2nd by Strader) MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:33 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 7-9-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 7-9-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Watts Meridian Medical Partners Subdivision Sanitary Sewer Easement No. 1 (ESMT-2024-0060) Project Name or Subdivision Name: ADA COUNTY RECORDER Trent Tripple 2024-037115 BOISE IDAHO Pgs=6 VICTORIA BAILEY 07/10/2024 10:13 AM Watts Meridian Medical Partners Subdivision CITY OF MERIDIAN, IDAHO NO FEE Sanitary Sewer&Water Main Easement Number: 01 Identify this Easement by sequential number if the project contains more khan one easement of this type.See instructionsdchecklist for additional information.. For Internal Use Only Record Number: ESMT-2024-0060 SANITARY SEWER ASj ENT THIS Easement Agreement made this 9th day of ul 20 24 between Arthur P. Laos& Carrie Lynn Thomas ("Grantor")and the City oferidian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others;and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee, NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right-of- way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed therein violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any perinarient structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports,sheds,fences,trees,or deep-rooted shrubs. Sanitary Sewer Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers,or transferees ofany kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GR TOR: G NTOR: 1.• STATE OF IDAHO ) ss County of Ada ) This record w knowledged before me on [ y (date) by (name of individual), inplete thefollowing if signing in a iepresentat' pacity, or strike thefollowing ifsigning in ndividual capacity] on behhl (name of entity on behalf of wh record was a ed), in the following representative capacity: %, authority such as officer or trustee) Notary Stamp Below Notary Signature My Commission Expires: Sanitary Sewer Easement Page 2 Version 01/01/2024 State of Idaho County of Ada On this 26th day of April, 2024, before me, the undersigned, a Notary Public in and for said state, personally appeared Arthur P. Laos and Carrie Lynn Thomas, known or identified to me to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged that he/she/they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for the State of Idaho Residing at: Meridian Commission Expires: (3l(20 2n MICHELLE TURNER COMMISSION#44409 NOTARY PUBLIC STATE OF IDAHO GRANTEE: CITY OF MERIDIAN RobertE. Simison,Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-92024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer Easement Page 3 Version 01/01/2024 EXHIBIT A A PART OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 3 NORTH,RANGE 1 EAST,BOISE MERIDIAN,LOCATED IN THE CITY OF MERIDIAN,ADA COUNTY,IDAHO,BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING FROM THE SOUTHEAST CORNER OF LOT 1 BLOCK 1, WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION, SAID POINT BEING THE POINT OF BEGINNING; THENCE S00022'59"E 10.00 FEET; THENCE S89036'37"W 292.47 FEET; THENCE N00023'23"W 20.00 FEET; THENCE N89036'37"E 292.47 FEET; THENCE S00022'59"E 10.00 FEET TO THE POINT OF BEGINNING. CONTAINS: 5,849 SQUARE FEET OR 0.13 ACRES+/- E 3 0 3 \ Dale Create 04/18/24 sca V^ 60' v T T s WATTS MERIDIAN MEDICAL obwlJ © PARTNERS SUBDIVISION snee 3-5011 ENGINEERING AND SURVEYING,I LC SEWER EASEMENT 01 1001 NORTH ROSARIO STREET,SUITE 100 1 OF 2 MERIDIAN,MAHO 83642 PH:(208)974-0075 -.focus-es.com I J EXHIBIT B FLATIRON LANE(PRIVATE 30'-WIDE) q 3 3 LOT 1 �a a4 WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION POINT OF BEGINNING SO°22'59"E N89°36'37"E 292.47- 10.00, NO°23'23"W—/L — — — — — — — — S89°36'37"W 292.47' — 10.00,59"E 10.00 20.00' LOT 2 N E S GRAPHIC SCALE (IN FEET) I inch= 60 ft. 7 D-C—tt d. 04/18/24 5«ir: USWATTS MERIDIAN MEDICALn PARTNERS SUBDIVISION z,5°" ENGINEERING AND SURVEYING,LLC SEWER EASEMENT 01 1001 NORTH ROSARIO STREET,SUITE 100 Z. OF 2 MERIDIAN,IDAHO 83642 PH:(208)974-0075 www.focus-es.com E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Watts Meridian Medical Partners Subdivision Water Main Easement No. 1 (ESMT-2024-0061) Project Name or Subdivision Name: ADA COUNTY RECORDER Trent Tripple 2024-0371 1 6 Watts Meridian Medical Partners Subdivision BOISE IDAHO Pgs=6 VICTORIA BAILEY 07/10/2024 10:14 AM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 01 .........Identify this Easement by sequential number if the project contains more than one. easement of this type.See instructionsleheckli` nal information. For Internal Use Only Record Number: ESMT-2024-0061 WATER MAIN EASEMENT THIS Easement Agreement made this 9th day of My 4_20 24 between Arthur P.Laos&Carrie Lynn Thomas ("Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be -constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration,the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings,trash enclosures, carports, sheds, fences, trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that sould any part of the right-of-way and easement hereby granted shall become part of,or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: GRANTOR: Ya a u P � V"-Io-7 STATE O AHO ) ) ss County of Ada ) This record was acknowle d before me on _(dat (name of individual), [conrplet allowing 1f signin a representative capacity, or strike the following if signing in an indivt I capaci on behalf of (name of entity on behalf of whom recor as executed), in the following representative capacity: (type o thority such as officer or trustee) Notary Stamp Below Notary Signature My Commission Expires: Water Main Easement Page 2 Version 01/01/2024 State of Idaho County of Ada On this 26th day of April, 2024, before me, the undersigned, a Notary Public in and for said state, personally appeared Arthur P. Laos and Carrie Lynn Thomas, known or identified to me to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged that he/she/they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for the State of Idaho Residing at: Meridian Commission Expires: 202.r1 E ELLE TURNER ISSION#k44409 ARY PUBLIC TE OF IDAHO GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7_9_2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on _7=9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version O1/01/2024 EXHIBIT A A PART OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, LOCATED IN THE CITY OF MERIDIAN, ADA COUNTY, IDAHO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING FROM THE SOUTHWEST CORNER OF LOT 2 BLOCK 1, WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION; THENCE N89036'37"E 133.31 FEET; THENCE N00°00'00"E 28.91 FEET, SAID POINT BEING THE POINT OF BEGINNING; THENCE N00023'23"W 64.98 FEET; THENCE S89036'37"W 3.50 FEET; THENCE N00023'23"W 20.00 FEET; THENCE N89036'37"E 27.45 FEET; THENCE S00023'58"E 11.43 FEET; THENCE N89036'37"E 84.67 FEET; THENCE N00023'23"W 190.21 FEET; THENCE N89036'37"E 20.00 FEET; THENCE S00023'23"E 210.21 FEET; THENCE S89036'37"W 108.62 FEET; THENCE S00023'23"E 53.55 FEET; THENCE S89036'37"W 20.00 FEET TO THE POINT OF BEGINNING. CONTAINS: 7,791 SQUARE FEET OR 0.18 ACRES+/- 3 3 a a 3 a, \ Dale Create: o 04/18/24 uWATTS MERIDIAN MEDICAL lob^=6° PARTNERS SUBDIVISION snee3-5011 ENGINEERING AND SURVEYING,LLC 1001 NORTH ROSARIO STREET,SUITE 100 WATER EASEMENT 01 1 OF 2 MERIDIAN,IDAHO 83642 PH:(208)974-0075 -.focus-es.com 1 EXHIBIT B FLATIRON LANE(PRIVATE 30'-WIDE) N89°36'37"E 20.00' r � I I �A I N I W LOT 1 o I IN ZI I o WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION N89°36'37"E SO°23'58"E 27.45' 11.43' r N89°36'37"E 84.67J NO°23'23"W - - - - - 20.00' I . JI LOT 2 S89°36'37"W 10862' 3 "S89°36'37 N00232)3"W i SW25'23"E POINT OF BEGINNING S89°36'37"W I [-�-N00 00'00"E 20.00' N89°36'37"E 133.31' 28 91' N E S 3 5 a GRAPHIC SCALE (IN FEET) 1 inch= 60 ft. 3 \ Dale Created: .111114 sca e: usWATTS MERIDIAN MEDICAL ob^ RPARTNERS SUBDIVISION sheel3-5011 ENGINEERING AND SURVEYING, WATER EASEMENT 01 1001 NORTH ROSARIO STREET,SUITE 100 2�F' 2 N MERIDIAN,IDAHO 83642 PH:(208)974-0075 -.focus-es.com J E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Watts Meridian Medical Partners Subdivision Water Main Easement No. 2 (ESMT-2024-0062) Project Name or Subdivision Name: ADA COUNTY RECORDER Trent Tripple 2024-0371 1 7 Watts Meridian Medical Partners Subdivision BOISE IDAHO Pgs=6 VICTORIA BAILEY 07/10/2024 10:14 AM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 02 Identify this Easement by sequential number if td�-T,oJ'eJconlains more than one easement of this type,See instructionsfchecklis@ "onaf information, For internal Use Only ESMT-2024-0062 Record Number: WATER MAINEASEMENT THIS Easement Agreement made this 9th day of® July 20 24 between Arthur P. Laos& Carrie Lynn Thomas ("Grantor")and the City oferidian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of--way for an easement for the operation and maintenance of water mains over and across the following described property. (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or perfo ing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing;replacing or restoring anything placed within the area described in this easement that was placed therein violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including,but not limited to,buildings;trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: GRANTOR: STATE OF IDAHO ) ss County of Ada ) This record was ad ledged before me on (date) by (name of individual), [ca�rr ltefallowing 1 signing in a gpres�ve capacity, or strike thefollowing Zfsigning in an indivt l capacity) on bof (name of entity on behalf of whom recur s e ed), in the following representative capacity: (t ority such as officer or trustee) Notary Stamp Below Notary Signature My Commission Expires: Water Main Easement Page 2 Version 01/01/2024 State of Idaho County of Ada On this 26th day of April, 2024, before me, the undersigned, a Notary Public in and for said state, personally appeared Arthur P. Laos and Carrie Lynn Thomas, known or identified to me to be the person(s) whose name(s) is/are subscribed to the within Instrument and acknowledged that he/she/they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for the State of Idaho Residing at: Meridian Commission Expires: 5/ M j 20 2-I MICHELLE TURNER COMMISSION#44409 NOTARY PUBLIC STATE OF IDAHO GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires. 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 EXHIBIT A A PART OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, LOCATED IN THE CITY OF MERIDIAN, ADA COUNTY, IDAHO, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING FROM THE NORTHWEST CORNER OF LOT 1 BLOCK 1, WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION; THENCE S89014'37"E 88.75 FEET; THENCE S00°00'00"E 13.05 FEET, SAID POINT BEING THE POINT OF BEGINNING; THENCE S89002'18"E 30.00 FEET; THENCE S00057'42"W 28.42 FEET; THENCE N89002'18"W 30.00 FEET; THENCE N00057'42"E 28.42 FEET TO THE POINT OF BEGINNING. CONTAINS: 853 SQUARE FEET OR 0.02 ACRES+/- END OF DESCRIPTION. 3 E 3 a a 3 A \ Dale Create: o 04/18/24 uWATTS MERIDIAN MEDICAL obN/A PARTNERS SUBDIVISION snem3-5011 ENGINEERING AND SURVEYING, WATER EASEMENT 02 1001 NORTH ROSARIO STREET,SUITE 100 1 OF 2 n MERIDIAN,IDAHO 83642 PH:(208)974-0075 -.focus-es.com 1 EXHIBIT B FLATIRON LANE(PRIVATE 30'-WIDE) _ SO°00'00"E 13.05' S89002'18"E S89°1 '37"E� �30.00' 88.75' POINT OF BEGINNING L J SO°57'42"W A 28.42' NO°5T42"E IN89°02'18"W e 28.42 30.00' u Ua LOT 1 WATTS MERIDIAN MEDICAL PARTNERS SUBDIVISION LOT 2 N � i 3 S 3 5 a GRAPHIC SCALE 30 (IN FEET) 1 inch= 60 ft. 3 \ Dale Create 04/18/24 UWATTS MERIDIAN MEDICAL ob it ERSUBDIVISIONsnee 3-5011 PART N S ENGINEERING AND SURVEYING, WATER EASEMENT 02 1001 NORTH ROSARIO STREET,SUITE 100 2�F 2 MERIDIAN,IDAHO 83642 PH:(208)974-0075 -.focus-es.com I J E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Gregg Olsen (WUF Holdings IV, LLC.), Full Release of Re-Use Water Main Easement (ESMT-2024-0083) ADA COUNTY RECORDER Trent Tripple 2024-037118 BOISE IDAHO Pgs=1 VICTORIA BAILEY 07/10/2024 10:14 AM CITY OF MERIDIAN, IDAHO NO FEE ESMT-2024-0083 FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: RE-USE WATER MAIN EASEMENT GRANTEE: CITY OF MERIDIAN GRANTOR: GREGG OLSEN INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated February 16 , 2021 and recorded as Instrument Number 2021-025338 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. The City of Meridian shall abandon its re-use water main ("Main") in place. Grantor's successor, WUF Holdings IV, LLC, shall accept the Main "as is" and may utilize the Main as it deems fit, subject to any applicable federal, state, or local laws and regulations. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 9th day of July 120 24 CITY OF MERIDIAN Robert E. Si ison,Mayor 7-9-2024 &ty Attest by Cis Joh Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Na&wW2� Notary Signature My Commission Expires: 3-28-2028 CHARLENE WAY COMMISSION No. 67390 NOTARY PUBLIC STATE OF IDAHO Version 01/01/2020 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Prairiefire Subdivision Release of Water Main Easement (ESMT-2024-0084) ADA COUNTY RECORDER Trent Tripple 2024-037120 BOISE IDAHO Pgs=1 VICTORIA BAILEY 07/10/2024 10:15 AM CITY OF MERIDIAN, IDAHO NO FEE ESMT-2024-0084 Prariefire Subdivision FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: WATER GRANTEE: CITY OF MERIDIAN GRANTOR: HUBBLE HOMES INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated MARCH 5 , 2024 and recorded as Instrument Number 2024-0 1 1 75 5 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish,release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 9th day of July 20 24 CITY OF MERIDIAN Robert E. S u miso ,Mayor 7-9-2024 � ! M t SPAT Attest by Piris Jo h'° ;``` ity Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. scamp) Notary Signature My Commission Expires: 3-28-2028 CHARLENE WAY COMMISSION No. 67390 NOTARY PUBLIC STATE OF IDAHO Version 01/01/2020 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Prairiefire Subdivision Release of Water Main Easement No. 2 (ESMT-2024- 0085) ADA COUNTY RECORDER Trent Tripple 2024-037168 BOISE IDAHO Pgs=l VICTORIA BAILEY 07/10/2024 12:14 PM ESMT-202408-5 0085 CITY OF MERIDIAN, IDAHO NO FEE Prairiefire Subdivision FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: water GRANTEE: CITY OF MERIDIAN GRANTOR: HUBBLE HOMES INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated MARCH 5 , 2024 and recorded as Instrument Number 2024-011482 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 9th day of July 20 24 CITY OF MERIDIAN Robertkwsimis nj,m yor 7-9-2024 Attest oy`Chris o iii,_ lerk 7-9-2024hnso;� STATE OF IDAHO, : ss. County of Ada This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Na&wWatt Notary Signature U ) CHARLENE WAY My Commission Expires: 3-28-2028 COMMISSION No. 67390 NOTARY PUBLIC STATE OF IDAHO Version 01/01/2020 w IDIAN� AGENDA ITEM ITEM TOPIC: Victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0089) ADA COUNTY RECORDER Trent Tripple 2024-037122 BOISEIDAHO Pgs=6 VICTORIA BAILEY 07/10/2024 10:17 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name or Subdivision Name: Victory Commons Subdivision No,2 Sanitary Sewer&Water Main Easement Number; Identify this bass by seqmoiml number rhhe project coromms mre ghsin one emment of this type Seeinstructgns kitst far oddvional informtion For Internal Use Only ESMT-2024-0089 Record Number: THIS Easement Agreement made this 9th day of a JU1lY-----20 24 between -Kuna Victoj�,LLC,�anIda�hohmi�tedfibij ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXH113ITS A and 13) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities,together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T 0 HAVE AND T 0 HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed Within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page I Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports,sheds, fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: KUNA VICTORY,LLC, an Idaho limited liability company By: BV Executive Management, Inc.,an Idaho corporation,the Manager By. - STATE OF IDAHO ) )SS County of tnvm,ucl This record was acknowledged before me on- ion that is the Manager of Kuna Victory,LLC. ,,,llllUUlllff/ , J���� •''pg/pg�?o,•� " Signature of Nntary Public NOS. je•. My commission expires:_Q9l�1ZoZSQ PUBLIC Sanitary Sewer and Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 2775 W.Navigator Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RRO C K S Tel: 208.895.2520 www.horrocks.com 111H E N G I N E E R S Date: February 1, 2024 Project: ID-9129-24 Page: 1 of 3 EXHIBIT A LOT 13 WATER AND SEWER EASEMENT A parcel of land situated in Government Lot 4 of Section 19, To'.viiship 3 North, Range l East, Boise Meridian, City of Meridian, Ada County, Idaho, also being a portion of Lot 13, block 1, of Victory Commons Subdivision No. 2, Book 124, Pages 19838 to 19843 records of Ada County, Idaho,more particularly described as follows: COMMENCING at the southwest corner of said Government Lot 4,Thence N.89042'17"E., 1130.45 feet,to the Southeast corner of said Government Lot 4 thence along the east boundary of said Government Lot 4,N.00029'09"E., 48.00 feet to a point on the north right-of-way of east Victory Road, said point also being the southeast corner of Lot l 1 of said Victory Commons Subdivision No. 2; thence along said north right-of-way, S.89'42'17"W., 410.73 feet to the southeast corner of said Lot 13,being THE POINT OF BEGINNING; l) Thence S.89°42'17"W., along the said Northerly Right-of-Way of Victory Road, 5.94 feet,to a point, 2) Thence N.11°15'00"W., 128.65 feet,to a point; 3) Thence N.00°38'10"E., 18.31 feet, to a point; 4) Thence S.88°35'11" W., 15.10 feet, to a point; 5) Thence N. 01°24'49" W., 20.00 feet, to a point; 6) Thence N.88°35'1 l"E., 15.82 feet, to a point; 7) Thence N. 009 8'10"E., 41.74 feet, to a point; 8) Thence N.87°36'33"W, 17.46 feet,to a point; 9) Thence N.02°23'27"E, 20.00 feet, to a point; 10)Thence S.87°36'33"E, 16.85 feet, to apoint; l 1)Thence N.00038'l0"E., 22.28 feet, to a point on the north line of lot 13; 12)Thence N.89°42'17" E.. along said northerly boundary line, 14.87 feet; to a Sib inch iron pin marking Northeast Corner of said Lot 13; 13)Thence S.00°29'09" W., along the East boundary line of said Lot 13, 80.48 feet, to a Sib inch iron pin marking an angle point in the boundary of said Lot 13, 14)Thence S.08°16'05" E.. along the East boundary of said Lot 13, 31.78 feet, to a point; 15)Thence S.00°38'10"W., 8.64 feet, to a point; 16)Thence SA 1°15'00"E., 25.71 feet, to a point on the East line of said Lot 13, 17)Thence S.08°16'05"E., 42.97 feet, to a 5/8 inch iron pin marking an angle point in the East boundary of said Lot 13; 18)Thence S,00°09'55"W., along the East line of said Lot 13, 6027 feet to the POINT OF BEGINNING. AL LAiyO \G E O 'P O ir a 18 0 OF ID JQ- '-<7 GOCNNO Page 2 of 3 EXHIBIT A UTILITY EASEMENT FOR • VICTORY COMMONS#2 LOT 13 BLOCK 1 LOCATED IN GOVT.LOT 4, SECTION 19,TOWNSHIP 3 NORTH,RANGE 1 M EAST,BOISE MERIDIAN, CITY OF MERIDIAN,ADA COUNTY,IDAHO 2024 r N 1� 4p1� D s d PQ�EG1 NORTHEAST CORNER DCYe "p P�g1 LOT 13 BLOCK 1 VICTORY COMMONS SUB.NO 2 00 LEGEND* ® CALCULATED POINT L6 I Ig FOUNDALUMINUMCAP .-A 1 Q FOUND 5M INCH IRON PIN ( FIRE H%V ANT ` w WATER METER WATER VALVE SECTION LINE L6 i rn EASEMENTAREA v o r. co v PARCEL LINE 4U WATERLINE o I P O.B POINT OF BEGINNING I P.O.C. POINT OF COMMENCEMENT 2`/ A.P.N. ASSESSORS PARCEL NUMBS L5 , Pt x� U) L3 Y y 13 —I Lii Line Table N Line# Length Direction / A L1 J 5.94' S89'42'17"W N L2 18.31' NO'38'10"E 11 `rn � 0 L3 15.10' S88'3511'W 1Q ��Lp1 L4 20.00' N1'24'499N L5 15.82' N88°35'11'E �1gO1g0 NO1 r) oto L6 17.46' N87°36'33"W In L7 20.00' N2°23'27"E Pe(1'5��0 \'x 1.0 G-(O L v PPG in LS 16.85' S87'36'33"E Jsv�bp�lLd Lg 22.28' NO°38'10"E lei Z l L10 14.87' N89'42'17"E c 1 co L11 8.64' SO"38'10"W 3 1 P.O.B. SOUTHEASTCORNER YY o LOT 13 BLOCK 1 VICTORY COMMONS SUB.NO 2 1 BOOK 124 PG 19838 I wf 1 S89'42'17"W 410.73' L1 0 0 rn S24 S19 N89"42'17"E 1130.46' ^ \,O S25 S30 E.VICTORY ROAD v GO BASIS OF BEARINGS P.O.C. HORROCK5 DRAWINGINFO ENGINEERS EXHIBIT B :SCALE O61'40' 2775 West Navigator Dr.,Suite 210 _REV# DATE Meridian,ID 83642 UTILITY EASEMENT PROD. T F013108129.24 ww.h nooks.20 PROD.NO: (0-9129.24 PAGE 3 DF3 www.honocks.com V IDIAN� AGENDA ITEM ITEM TOPIC: victory Commons Subdivision No. 2 Sanitary Sewer and Water Main Easement (ESMT-2024-0090) THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures.. carports, sheds, fences,trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF,the said parties ofthe first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: KUNA VICTORY,LLC, an Idaho limited liability company By: BV Executive Management,Inc.,an Idaho corporation,the Manager By: Tahn Molifua,Executi� ice President STATE OF IDAHO ) )SS County of n"11 This record was acknowledged before me on .Joy\&, 5, Zo Z!q (date)by Tahri Molifua,Executive Vice President of BV Executive Management,Inc.,the Idaho corporation that is the Manager of Kuna Victory,LLC. ,`�rrrrirtUn1111)9ZO, J. ...... Signature of Notary Public ?�?� My commission expires:_OQ j O 8`r ZcZ(a NOTARY S mope-gap _ PUBUCI fe r , �OF XOp,�°. Sanitary Sewer and Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7-9-2024 STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 7-9-2024 —(date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian.. in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 2775 W ft3yVk3t Unv- S • 710 Amman,Idaho A S W�^8,464 H O R R O C K S Tel 20e 895 2520 aMv.>►Ort�cZ 1➢-0 E N G I N E E R S Date: February h. 2024 Project: ID-9129-24 Page: 1 of 4 EXHIBIT A PARCEL E WATER AND SEWER EASEMENTS This parcel is situated in Government Lot 4 of Section 19, Township 3 North. Range 1 East. Boise Meridian. City of Meridian. Ada County. Idaho, also being a portion of Parcel E as shown on Record of Survey Number 13881. records of Ada County. Idaho, more particularly described as follows: COMMENCING at the southwest corner of said Government Lot 4, Thence N.89°42'17" E., along the southerly line of Government Lot 4, 1130.45 feet to the Southeast corner of Government Lot 4, thence N.00°29'09"E., along the east boundary of said Government Lot 4, 48.00 feet to a point on the north right-of- way of east Victory Road, said point also being the southeast corner of Lot l I of said Victory Commons Subdivision No. 2; thence along said north right-of-way, Thence S.89°42'17"W., along the North Right of Way of East Victory Road, 410.73 feet to the southwest comer of Parcel G as shown on said Record of Survey Number 13881, Thence N.01°58'46"W.,leaving said north right-of-way, 393.36 feet to the most northwesterly corner of said Parcel G, said point also being THE POINT OF BEGINNING. 1) Thence N.00129'09"E., on the westerly line of Parcel G, 46.26 feet-to a point on the southerly line of Parcel E; 2) Thence N.50°45'38" W., along the southerly boundary of said Parcel E, 103.73 feet to the most southwesterly corner of Parcel E; 3) Thence N.39°14'22"E., on the westerly boundary line of said parcel E,3.68 feet to a point; 4) Thence S.51°05'56"E., departing said westerly boundary line, 12.37 feet to a point; 5) Thence N.39°14'22"E., 21.02 feet, to a point; 6) Thence N.05°45'39"W., 17.49 feet to a point on the westerly boundary line of Parcel E; I i 7) Thence N.39°14'22"E., along the westerly boundary line of said Parcel E. 104.57 feet to a point, 8) Thence S.50145'39" E., departing said westerly boundary line, 53.65 feet to a point; 9) Thence N.39°14'22"E., 9.30 feet to a point; 10)Thence S.50°4539"E., 20.00 feet to a point; 1 I)Thence S.39°14'22"W., 9.30 feet to a point; 12)Thence S.50°45'39"E., 7.06 feet to a point; 13)Thence S.39°14'22"W., 23.00 feet to a point; 14)Thence N.50°45'39" W., 63.70 feet to a point; 15)Thence S.39°14'22"W., 70.28 feet to a point; 16)Thence S.05°45'39"E., 21.73 feet to a point; 17)Thence S.39°14'22"W., 29.08 feet to a point; 18)Thence S.51°00'28"E., 240.65 feet to a point; 19)Thence S.70'01'00"E., 90.65 feet to a point; 20)Thence N.89*42'12"E., 8.21 feet to a point; 21)Thence S.00°17'43"E., 20.00 feet to a point; 22)Thence S.89'42'17"W., 11.79 feet to a point; 23)Thence N.70°00'58"W., 10.67 feet to a point; 24)Thence N.00°17'43"W., 3.01 feet to the Northeast corner of Parcel G on said Record of Survey number 13881; 25)Thence S.89°42'17"W., along the North line of said Parcel G, 8.14 feet to a point; 26)Thence N.70'01'00"W., 78.22 feet to a point; 27)Thence N.51°00'28" W., 153.03 feet to a point; Page 2 of 4 28)Thence S.00°38'35"W., 26.17 feet, to a point on the southerly line of Parcel E, 29)Thence N.50°45'39"W., 7.07 feet, to THE POINT OF BEGINNING, TONAL LANO r E/o��c,� F� Ia '82 •9 �OF 10 JQ- q GOCHNO Page 3 of 4 EXHIBIT B SEWER AND WATER EASEMENT FOR ' PARCEL E ROS 13881 LOCATED IN GOVT.LOT 4, SECTION 19,TOWNSHIP 3 NORTH,RANGE 1 �F EAST,BOISE MERIDIAN, CITY OF MERIDIAN,ADA COUNTY, IDAHO 2024 o � a o�SSJb s n1��SGoa, 1 l s`�: l�J , Line Table -L7 Line Length DirecOm L1 3.68' N39'14'22"E L2 12.37' S51'05',%E ti l L3 21.02' N39'14'22E 5 y50 L4 17A9' N5'45'39"W LS 9.30' N39'14'22E J I p L6 20.00' S50'4539"E j� L7 9.30' S39'14'22W L8 7.06' S50'45'39"E 11 v L9 21.73' S5'4639TE LID 29.08' S39'14'22"W \ �o L11 8.21' N89'42'12"E LEGEND' �� ��� L12 20.00' So°17'43"E ® CALCULATED POINT �O L13 11.79' S8942'17 W FOUND ALUMINUM CAP O FOUND 518 INCH IRON PIN \� N L14 10.67' N70°00'58"W�J`LA1 PLS 19630 OR AS NOTED \ a 'Si• Q r1• �,� FIRE HYDRANT �Lu �� P �G� 1 L15 3.01' NO'17'43"W +� WATER METER d B� QP SR WATER VALVE 1 N ^ �s0 QO L16 8.14' S89`42'17W SANITARY SEWER MANHOLE I Z \- L17 26.17' SO'38'35"W SECTION LINE --P.O.B. L18 7.07' N50°45'39W 7r -� EASEMENT AREA NORTHWEST CORNER L18 tis PARCEL LINE PARCEL G I I 7e ROS 13881 �� \ —�■�� WATERLINE I I I ajy �o --w-- SEWER LINE P.O.B. POINT OF BEGINNING P.O.C. POINT OF COMMENCEMENTcn ,t0 A.P.N. ASSESSORS PARCEL NUMBER 0tiN�8� I � QP 913� L16 L13 RO L15 L14 S89'42'17'W 410.73' SOUTHWEST CORNER °,.� Nip PARCEL G S24I S19 N89°42'177E 1130.45'_ o ROS 13881 % E VICTORY ROAD �� S251S30 BASIS OF BEARINGS S�G�,O A � P.O.C. GO HOR ROCKS DRAWING INFO DATE 06114124 E N G I N E E R S EXHIBIT B SCALE 1"=60' - 2775 West Navigator Dr.,Suite 210 REV# . DATE Meridian,ID 83642 SEWER & WATER EASEMENT �F'== r'F0 °F 129L2'° - - - (208)895-2520 PROD.No: ID-9129-24 www.horrocks.com PAGE 4OF4 v IDIAN� AGENDA ITEM ITEM TOPIC: Artisan Victory Market Sanitary Sewer and Water Main Easement No. 1 (ESMT-2024-0091) ADA COUNTY RECORDER Trent Tripple 2024-037114 BOISE IDAHO Pgs=12 VICTORIA BAILEY 07/10/2024 10:13 AM Project Name or Subdivision Name: CITY OF MERIDIAN, IDAHO NO FEE Artisan Victory Market Sanitary Sewer&Water Main Easement Number: 1 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use Only ESMT-2024-0091 Record Number: SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 9th day of July 20 24 between JRMR Baron Manager LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds, fences, trees, or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: BPS Eagle Road LLC LU, Lo I o V kd-o STATE OF-I.13-A 1 ) De.,AVW) ss County ofAdte- ) This record was acknowledged before me on "4 (date) by I.Te-f rem QiggS (name of individual), [complete the following ifsigning in a representative capacity, or strike the following ifsigning in an individual capacity] on behalf of_-TAl L bran„,}Aav_4W Ll-�mme of entity on behalf of whom record was executed), in the following repr entative capacity: h& (type of authority such as officer or trustee) Notar) Stamp Belox\ MELISSA JOY NOTARY PUBLIC STATE OF COLORADO NOTARY ID 20194031189 Notary Si MY COMMISSION EXPIRES AUGUST 15,2027 Y g ur My Commission Expires: Sanitary Sewer and Water Main Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 7-9-2024 Attest by Chris Johnson, City Clerk 7-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 7-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Sanitary Sewer and Water Main Easement Page 3 Version 01/01/2024 Exhibit A Water and Sewer Easements Artisan Victory Market Subdivision June 13, 2024 A portion of the Southwest 1/4 of the Southwest 1/4 of Section 21, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho more particularly described as follows: Easement 1 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1 E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1 E., B.M., bears South 00000'26" East, 1,350.15 feet; thence on the north boundary line of the Southwest 1/4 of the Southwest 1/4 of said Section 21, coincident with the south boundary line of Bancroft Square Subdivision as filed in Book 111 of Plats at Pages 16142 through 16144, records of Ada County, Idaho, South 89°22'03" East, 48.00 feet to the east right-of-way line of S. Eagle Road; thence on said east right-of-way line, South 00000'26" East, 375.31 feet to the POINT OF BEGINNING; thence leaving said east right-of-way line, North 89059'34" East, 121.83 feet; thence North 00000'26" West, 100.30 feet; thence South 89059'34" West, 6.00 feet; thence North 00000'26" West, 24.00 feet; thence North 89059'34" East, 6.00 feet; thence North 00000'26" West, 107.79 feet; thence South 89022'03" East, 142.04 feet; thence North 00037'57" East, 12.00 feet; thence South 89022'03" East, 25.00 feet; thence South 00037'57" West, 12.00 feet; thence South 89022'03" East, 183.50 feet; thence 10.77 feet on the arc of a curve to the left having a radius of 37.00 feet, a central angle of �NPk. LANp 16°40'48", and a long chord which bears North 5� �GENsc cS 82017'33" East, 10.73 feet; A thence North 48'37'57" East, 22.04 feet; 11779 (Pj 16 13/Zc_q �p TF OF YM MCCK Page 1 of 6 thence South 40006'33" East, 20.00 feet; thence South 48037'57" West, 51.78 feet; thence North 89022'03" West, 176.07 feet; thence South 00°37'57" West, 5.00 feet; thence North 89022'03" West, 20.00 feet; thence North 00'37'57" East, 5.00 feet; thence North 89022'03"West, 108.65 feet; thence South 00037'57" West, 10.89 feet; thence South 89059'34" West, 14.40 feet; thence South 00000'26" East, 187.62 feet; thence North 89059'34" East, 12.50 feet; thence South 00°00'26" East, 23.00 feet; thence South 89°59'34" West, 12.50 feet; thence South 00000'26" East, 72.64 feet; thence South 89°36'03" East, 36.60 feet; thence South 00023'57" West, 20.00 feet; thence North 89036'03" West, 36.46 feet; thence South 00°00'26" East, 121.28 feet; thence 2.41 feet on the arc of a curve to the left having a radius of 15.00 feet, a central angle of 09011'16", and a long chord which bears South 04°36'04" East, 2.40 feet; thence South 89036'03" East, 28.07 feet; thence South 0T23'57" West, 6.00 feet; Npl. LAND thence South 89°36'03" East, 178.50 feet; �� �GENS `r G thence North 00°23'57" East, 6.00 feet; c 11779 thence South 89036'03" East, 20.00 feet; Ln 1(T j&z'q,T0 00p9rF OF yM Mcrp, Page 2 of 6 thence South 00023'57" West, 9.21 feet; thence South 74007'16" East, 12.33 feet; thence South 89036'03" East, 79.81 feet; thence 12.83 feet on the arc of a curve to the left having a radius of 87.00 feet, a central angle of 08°26'46", and a long chord which bears North 86°10'34" East, 12.81 feet; thence North 64053'57" East, 5.98 feet; thence North 25006'03" West, 9.21 feet; thence North 64053'57" East, 20.00 feet; thence South 25006'03" East, 9.21 feet; thence North 64053'57" East, 14.22 feet; thence South 89036'03" East, 35.62 feet; thence South 00000'26" East, 31.00 feet; thence North 89036'03" West, 28.83 feet; thence South 64053'57" West, 23.02 feet; thence South 25°06'03" East, 16.39 feet; thence South 64053'57" West, 20.00 feet; thence North 25006'03" West, 16.69 feet; thence North 89036'03" West, 10 1.15 feet; thence North 74007"6" West, 18.73 feet; thence North 89036'03" West, 248.61 feet; thence North 00000'26" West, 151.88 feet; thence South 89059'34" West, 6.00 feet; pNM- LAND thence North 00000'26" West, 20.00 feet; g� �GENSF s thence North 89059'34" East, 6.00 feet; o 1 779 thence North 00000'26" West, 85.71 feet; NAG t5hoz cop 9�F O F \'O p� YM McCPM� Page 3 of 6 thence South 89059'34" West, 121.83 feet to the east right-of-way line of S. Eagle Road; thence on said east right-of-way line, North 00000'26" West, 20.45 feet to the POINT OF BEGINNING. Containing 46,293 square feet or 1.063 acres, more or less. AND Easement 2 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1 E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1E., B.M., bears South 00000'26" East, 1,350.15 feet; thence South 78049'38" East, 609.12 feet to the POINT OF BEGINNING; thence North 49053'27" East, 18.00 feet; thence South 40006'33" East, 21.99 feet; thence South 49053'27"West, 18.00 feet; thence North 40°06'33" West, 21.99 feet to the POINT OF BEGINNING. Containing 396 square feet or 0.009 acres, more or less. AND Easement 3 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1 E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1E., B.M., bears South 00000'26" East, 1,350.15 feet; thence South 75059'04" East, 646.61 feet to the POINT OF BEGINNING; thence North 64002'10" East, 17.44 feet; thence South 89022'03" East, 145.65 feet; thence South 00037'57" West, 20.00 feet; thence North 89022'03"West, 26.67 feet; 5 N G ENSFD thence South 00037'57" West, 11.00 feet; �� thence North 89°22'03" West, 111.66 feet; o 11779 thence South 64002'10" West, 10.03 feet; '( (3 fiaq 0 O TF p F \' oyM URN Page 4 of 6 thence 31.04 feet on the arc of a non-tangent curve to the left having a radius of 173.50 feet, a central angle of 10°15'04", and a long chord which bears North 26"07'47" West, 31.00 feet to the POINT OF BEGINNING. Containing 4,520 square feet or 0.104 acres, more or less. AND Easement 4 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1 E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1 E., B.M., bears South 00000'26" East, 1,350.15 feet; thence South 67020'03" East, 656.22 feet to the POINT OF BEGINNING; thence South 00000'26" East, 20.00 feet; thence South 89059'34" West, 18.00 feet; thence North 00000'26" West, 20.00 feet; thence North 89059'34" East, 18.00 feet to the POINT OF BEGINNING. Containing 360 square feet or 0.008 acres, more or less. AND Easement 5 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1 E., B.M., bears South 00000'26" East, 1,350.15 feet; thence South 60016'09" East, 751.48 feet to the POINT OF BEGINNING; thence North 89059'34" East, 18.00 feet; thence South 00000'26" East, 20.00 feet; thence South 89059'34" West, 18.00 feet; thence North 00000'26" West, 20.00 feet to the POINT OF BEGINNING. Containing 360 square feet or 0.008 acres, more or less. �Np,L LANO 5� �\GENS� AND � 11779 n 94. 0 f Z02 o O� F OF yM Mcck Page 5 of 6 Easement 6 Commencing at the South 1/16 corner common to said Sections 20 and 21, T.3N., R.1 E., B.M., from which the Section corner common to Sections 20, 21, 28 and 29 T.3N., R.1E., B.M., bears South 00000'26" East, 1,350.15 feet; thence South 47038'49" East, 963.10 feet to the POINT OF BEGINNING thence 14.76 feet on the arc of a non-tangent curve to the left having a radius of 123.50 feet, a central angle of 06°50'46", and a long chord which bears North 72016'33" East, 14.75 feet; thence North 68051'10" East, 5.28 feet; thence South 21°08'50" East, 18.00 feet; thence South 68'51'10" West, 5.28 feet; thence 16.62 feet on the arc of a curve to the right having a radius of 141.50 feet, a central angle of 06°43'52", and a long chord which bears South 72013'06" West, 16.61 feet; thence North 15012'15" West, 18.00 feet to the POINT OF BEGINNING. Containing 377 square feet or 0.009 acres, more or less. End of Description. L ANC . - c�\ 11779 � Ln9�(31Zo2�Po O FpF \� O� oyM McCp, Page 6 of 6 I E I � S89'22'03"E Bancroft Square +�v > 48.00' Sub. S1/16 � N S.20 S.21 I I I 142.04' L7 183.50' L9 S89'22'03"E '0 °J° S89'22'03"E C1 l�o LO I to Z I 0 LEI O 0 I co � oo L15 L13 N89'22'03"W o �_ rn L16 L14 L12 176.07' o L17 0o L5 N N I O J O I O L3 rn N M N J Point of I Beginning 1 L18 L1 � � J LLOL51 L50 M L20 0 N m W I o J J O N i af L48 L22 cn p N N O o N J m 00 w J L24 (n vi L46 N 0 0 z d I O O N O jn o a)o oo L35 00 0) m 178.50' L29 L33 L36 L25 L26 S89'36'03"E L27 L28 L30 C3 L37 L31 00 C2 J NAL LAND L32 L39 �CENSF sG N89'36'03"W 248.61' �45 L44 L41 L43 017- Cr O I a- 11779 X Ar I � Nj4�,3�ZpZ1QZ0 1V Scale: 1"=100' O goy F aF 0 25 50 100 200 M. McC AN` Inglewood Place Inglewood Place Sub. No. 2 Sub. No. 1 c ai o S.20• 5.21 E.Victory Road_ _ ►=Q See Sheet 3 for Line S.2s s.28 and Curve Tables N Artisan Victory Market Modern Craftsman Ea le 21-486 dw COM Ease Ex.dw 6 13 2024 12:38:18 PM IDAHO Exhibit B 21bNo. SURVEY 9955 AHO83704 Water and Sewer Easements 486 BOISE,IDAHO 83704 Sheet No. (208)846-8570 Artisan Victory Market Subdivision 1 of 3 GROUP, LLC A portion of the SW 1/4 of the SW 1/4 of Section 21, Dwg. Date T.3N., RAE., B.M., City of Meridian, Ada County, Idaho 6/13/2024 E vBancroft Square F Q Sub. S.20 S.21 S1/16 •' (A S78. 9' 38'e 609, Point of Beginning 2 646 L52 61, �S 03 L55 htk L56 145.65' 6S6' S89'22'03"E 22, L59 Point of -� s6p,'•• Beginning 3 � L58 L L60 61 09•' F')S L65 Point of Beginning 4 I d co J L62 0 s',T'• L63 '. wo sty;; Point of y, co F Beginning 5 96, L66 LO to gyp; rn O L69 c LO Lv M o L68 aD m LJ ry o c°I as NI o to p w 0 o vi See Sheet 3 for Line m o and Curve Tables U) I �NKL LAND \0ENs S 1 1 779 E. Publisher St. N�4 r3(Zo2y�0 Point of '•C5 L70 C� 9 of `QP Beginning 6 L71 Oy O tit, McCA L73 L72 C6 N I Scale: 0 25 50 100 200 .o Inglewood Place co Sub. No. > o S.20 S.21 E.Victory Road > co • - - - - - P< S.29 S.28 vi Artisan Victor Market Modern Croftsmon Eo la 21-486 dw COM Ease Ex.dw 6 13 2024 12:55:18 PM I DAHO Exhibit B 21b 486 SURVEY 9955W.EMERALD ST. Water and Sewer Easements Sheet No. BOISE,IDAHO 83704 (208)846-8570 Artisan Victory Market Subdivision 2 of 3 GROUP, LLC A portion of the SW 1/4 of the SW 1/4 of Section 21, Dwg. Date T.3N., RAE., B.M., City of Meridian, Ada County, Idaho 6/13/2024 Line Table Line Table Line Table Line Bearing Length Line Bearing Length Line Bearing Length L1 N89'59'34"E 121.83' L26 S00'23'57"W 6.00' L51 N00'00'26"W 20.45' L2 N00'00'26"W 100.30' L27 N00'23'57"E 6.00' L52 N49'53'27"E 18.00' L3 S89'59'34"W 6.00' L28 S89'36'03"E 20.00' L53 S40'06'33"E 21.99' L4 N00'00'26"W 24.00' L29 S00'23'57"W 9.21' L54 S49'53'27"W 18.00' L5 N89'59'34"E 6.00' L30 S74'07'16"E 12.33' L55 N40'06'33"W 21.99' L6 N00'37'57"E 12.00' L31 S89'36'03"E 79.81' L56 N64'02'10"E 17.44' L7 S89'22'03"E 25.00' L32 N64'53'57"E 5.98' L57 S00'37'57"W 20.00' L8 S00'37'57"W 12.00' L33 N25'06'03"W 9.21' L58 N89'22'03"W 26.67' L9 N48'37'57"E 22.04' L34 N64'53'57"E 20.00' L59 S00'37'57"W 11.00' L10 S40'06'33"E 20.00' L35 S25'06'03"E 9.21' L60 N89'22'03"W 111.66' L11 S48'37'57"W 51.78' L36 N64'53'57"E 14.22' L61 S64'02'10"W 10.03' L12 S00'37'57"W 5.00' L37 S89'36'03"E 35.62' L62 S00'00'26"E 20.00' L13 N89'22'03"W 20.00' L38 S00'00'26"E 31.00' L63 S89'59'34"W 18.00' L14 N00'37'57"E 5.00' L39 N89'36'03"W 28.83' L64 N00'00'26"W 20.00' L15 N89'22'03"W 108.65' L40 S64'53'57"W 23.02' L65 N89'59'34"E 18.00' L16 S00'37'57"W 10.89' L41 S25'06'03"E 16.39' L66 N89'59'34"E 18.00' L17 S89'59'34"W 14.40' L42 S64'53'57"W 20.00' L67 S00'00'26"E 20.00' L18 N89'59'34"E 12.50' L43 N25'06'03"W 16.69' L68 S89'59'34"W 18.00' L19 S00'00'26"E 23.00' L44 N89'36'03"W 101.15' L69 N00'00'26"W 20.00' L20 S89'59'34"W 12.50' L45 N74'07'16"W 18.73' L70 N68'51'10"E 5.28' L21 S00'00'26"E 72.64' L46 S89'59'34"W 6.00' L71 S21'08'50"E 18.00' L22 S89'36'03"E 36.60' L47 N00'00'26"W 20.00' L72 S68'51'10"W 5.28' L23 S00'23'57"W 20.00' L48 N89'59'34"E 6.00' L73 N15*12'15"W 18.00' L24 N89'36'03"W 36.46' L49 N00'00'26"W 85.71' L25 S89'36'03"E 28.07' L50 S89'59'34"W 121.83' Curve Table N Curve Length Radius Delta Chord Bearing Chord Distance PL LANO v�GENS C1 10.77' 37.00' 16'40'48" N82'17'33"E 10.73' C2 2.41' 15.00' 9'11 16 SO4'36 04 E 2.40 1 7 7 9 X C3 12.83' 87.00' 8'26'46" N86'10'34"E 12.81' NFL �$�Zo2y�0 C4 31.04' 173.50' 10*15'04" N26'07'47"W 31.00' C5 14.76' 123.50' 6'50'46" N72'16'33"E 14.75' YM McCPN`� C6 16.62' 1 141.50' 6'43'52" S72'13'06"W 16.61' Artisan Victor Market Modern Craftsman Eagle)21-486 dw COM Ease Ex.dw 6 1J 2024 12:54:39 PM IDAHO Exhibit B 21b486 SURVEY 9955 W.EMERALD ST. Water and Sewer Easements Sheet No. BOISE,IDAHO 83704 (208)846-8570 Artisan Victory Market Subdivision 3 of 3 GROUP, LLC A portion of the SW 1/4 of the SW 1/4 of Section 21, Dwg. Date T.3N., RAE., B.M., City of Meridian, Ada County, Idaho 6/13/2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Inglewood Place Subdivision No. 2 Water Main Easement No. 2 (ESMT-2024- 0092) E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Windrow Subdivision No.1 (FP-2024-0004) by Conger Group, located at the Northeast Corner of S. Linder Rd. and W. Amity Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 25, 2024 ORDER APPROVAL DATE: DULY 9, 2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 57 BUILDING ) CASE NO. FP-2024-0004 LOTS AND 10 COMMON LOTS ON ) 17.64 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT WINDROW SUBDIVISION NO. 1. ) BY: CONGER GROUP ) APPLICANT ) This matter coming before the City Council on June 25, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING WINDROW SUBDIVISION NO. 1, LOCATED IN THE S 1/2 OF THE SW '/4 OF SECTION 25, TOWNSHIP 3N., RANGE 1 W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 04/10/2024, by CIVIL SITE WORKS, PLS, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WINDROW NO. 1 —FILE#FP-2024-0004) Page 1 of 3 SHEET 1 OF 5,"is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 25, 2024, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WINDROW NO. 1 —FILE#FP-2024-0004) Page 2 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of July , 2024. By: Robert E. Simison 7-9-2024 Mayor, City of Meridian Attest: Chris Johnson 7-9-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 7-9-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WINDROW NO. 1 —FILE#FP-2024-0004) Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/25/2024 Legend : DATE: OProject Location �. TO: Mayor&City Council �' `� ► :J FROM: Stacy Hersh,Associate Planner 208-884-5533 SUBJECT: Windrow No. 1 y -� FP-2024-0004 LOCATION: Generally located at the NEC of S. Linder Road and W.Amity Road =s (Parcels#S1225347078,#S1225325700, #S 1225336520,#S I225336505.,in the y SW 1/4 of Section 25,T.3N.,R.1W. I. PROJECT DESCRIPTION Final Plat consisting of 57 building lots and ten(10)common lots on 17.64 acres of land in the R-8 zoning district for the first phase of Windrow Neighborhood Subdivision. II. APPLICANT INFORMATION A. Applicant: Laren Bailey, Conger Group—4824 W. Fairview Avenue,Boise, ID 83706 B. Owner: C4 Land LLC—4824 W. Fairview Avenue,Boise,ID 83706 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2023-0031)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. However,the road alignment and open space have changed slightly from the preliminary plat. Since there is no change to the number of buildable lots and the amount of common open space is the same,therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Pagel IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 9/13/23) C FRELIMINePY F qT FOR �,- !I wirroeowsUBDIMSM w3 �€ p[•� Secondary Emergency Connection 9 e ; y ` Phase 5 Temp. r _ Emergency x - n Access Phase 2 i Main Access € Phase 1 Temp. Emergency Access \ I' z g Phase 1 n . I, Main Access B. Final Plat(dated: 4/10/24) I iaoirmwmesv�o*rE 11asx+xw:x r.,M,cr Kul y rnr rr wew.vw,mw*r,own � i um3 �ob. r[ i Led�4'9 LLL ww-9+�wsLW 3 f Page 3 C. Landscape Plan((dated: 4/11/2024) PLr+N�SGNEDULE •,, . _ : zod aw _ KEY MAP W_AMITY 0.0A� m RAN s_L1_ P�A<Mp�SGHEDVLE BL KS SW=W, s UO O K2 u ' 3:z 40 -- ---- -- - -- - - ' I-- - i cc -- ----- --- - W.AMITx.mc..>..- - it-+w L2 PLANL#<M IPULE B Ik] _ i6w _ v o O r �gVUN51A7Egq``_ »+�` :o2ax�e Noce O i it O a WSe z KEY MAP ...L8 z 3z o / I � 4d�{ KEY MAP 1 � - uw�cnPs L4 Page 5 IwL.AKT 94H=VLE Mr.:Wl- m mvz===� WW---Oy- M N07E-5 c c FREW M-MM—MR O)d SHRLP Fj-l� LANP&--Apm cALcuLATioN5 LANDSCAPE PETALS LS VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. Applicant shall meet all terms of the approved annexation(H-2023-0031 AZ,PP,Development Agreement-Inst. #2024-019824)applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the date of approval of the preliminary plat(i.e. by October 17, 2025),in accord with UDC 11- 6B-7,in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Civil Site Works, dated: 11/2/2023,included in Section V.B shall be revised as follows: a. Note#6: Include the recorded instrument number for the ACHD license agreement. b. Note#9: Include the recorded instrument number of the Development Agreement. c. Note#13: Include the recorded instrument number of the ACHD sidewalk easement. d. Note#14: Include the recorded instrument number of the City of Meridian Sanitary Sewer Easement. e. Note#15: Include the recorded instrument number of the City of Meridian Water Easement. f. Add a plat note stating that direct lot access to W.Amity Road is prohibited. g. Replace the street name for"S. Lutana Way"with"S. Selawick Way in accordance with the Ada County Street Name Review. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Jensen Belts, dated 4/11/2024, included in Section V.C, shall be revised as follows: a. A detail for each of the amenities shall be depicted on the plan or submitted separately in compliance with the standards set forth in UDC 11-3G-4C. b. The micropath located on Lot 13,Block shall be paved in accordance with UDC 11-3A-5; gravel is not an approved material. 6. Off-street parking is required to be provided for all residential units in accord with the standards listed in UDC Table 11-3C-6 based on the number of bedrooms per unit. 8. Homes within the development shall be generally consistent with the building elevations referenced in the Development Agreement(Inst. #2024-019824). 9. The existing home and outbuildings shall be removed with the first phase of development per the recorded development agreement. 10. The existing home on Lot 1,Block 10 shall be required to connect to City water and sewer service within 60 days of it becoming available and disconnect from private service, as set forth in MCC 9-1-4 and 9-4-8. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster,Matthew Peterson,at 208-887-1620 or Matthew.W.Petersonkusps.gov for more information. Page 7 12. The rear and/or sides of homes visible from S. Linder Road and W. Amity road(Lots 12-19, Block 3; Lots 5-6, Block 7; Lots 8-18,Block 7; Lots 2-22, Block 2; Lots 2-10,Block 1) shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 14. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=348699&dbid=0&repo=MeridianC dy C. Boise Project Board of Control https://weblink.meridianciU.org/WebLink/DocView.aspx?id=349324&dbid=0&repo=MeridianC E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Horse Meadows Subdivision (FP-2024-0006) by KB Homes, located at 710 B. Black Cat Rd. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 18, 2024 ORDER APPROVAL DATE: DULY 9, 2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 26 BUILDING ) CASE NO. FP-2024-0006 LOTS AND 4 COMMON LOTS ON ) 4.710ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR HORSE ) APPROVAL OF FINAL PLAT MEADOWS SUBDIVISION. ) BY: KB HOME ) APPLICANT ) This matter coming before the City Council on June 18, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING HORSW MEADOWS SUBDIVISION, LOCATED IN THE NORTHWEST '/4 OF THE SOUTHWEST '/4 OF SECTION 10, TOWNSHIP 3N., RANGE 1 W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2024, HANDWRITTEN DATE: 2/29/2024, by Cody M. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(HORSE MEADOWS SUBDIVISION—FILE#FP-2024-0006) Page 1 of 3 McCammon, PLS, SHEET 1 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 18, 2024, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(HORSE MEADOWS SUBDIVISION—FILE#FP-2024-0006) Page 2 of 3 interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of July , 2024. By: Robert E. Simison 7-9-2024 Mayor, City of Meridian Attest: Chris Johnson 7-9-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 7-9-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(HORSE MEADOWS SUBDIVISION—FILE#FP-2024-0006) Page 3 of 3 EXHIBIT A STAFF REPORTC�WE COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 6/18/2024 Legend �!! TO: City Council Project Location - FROM: Stacy Hersh,Associate Planner 208-884-5533 SUBJECT: FP-2024-0006 Horse Meadows Subdivision PROPERTY LOCATION: 710 N. Black Cat Rd., in the NW 1/4 of Section 10, T.3N., R.l W. (Parcel .,. #S1210325501) 1. PROJECT DESCRIPTION Final plat consisting of 26 building lots and four(4) common lots on 4.710-acres of land in the R-8 zoning district for Horse Meadows Subdivision. II. APPLICANT INFORMATION A. Applicant Sabrina Durtschi,KB Home— 1414 Bannock,Boise,ID 83702 B. Owner: Michael Carouba,Black Cat 30 LLC. — 1420 S. Mills Avenue No. 4,Lodi, CA 95242 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the associated preliminary plat(H-2020-0060,MDA H-2021-0050) as required by UDC 11-6B-3C.2. The proposed final plat depicts the same number of building lots and common open space area as shown on the approved preliminary plat. Consequently,the Applicant replaced the cul-de-sac with a hammerhead because two of the lots on the preliminary plat were found to be too small to be buildable. ACHD has requested that the Applicant submit a variance explaining the reasoning for the hammerhead approval request, and they have agreed to sign it once it is submitted. Additionally, a time extension for the preliminary plat was approved, extending the expiration Pagel date to January 12,2025. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plats as required by UDC 11-6B-3C. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. V. EXHIBITS A. Preliminary Plat(dated: 12/8/20) PR81D1INARY PLAT FOR HORSE MEAWWS SUBDIVISION 1 t LY]hTr]N 7�PO8'li¢NUFLH8 14441M OF THE 8W 1M OF:EC11ON 10. ' _ _ Mworsl rs ff r !I I > C r---- I imp "I �-- ---I -- --� -- -J -I _ j F•------1L I - - ° -- -- - �r - r ..� w ..� ...� 1 Page 2 B. Final Plat Plot Showing Horse Meadows Subdivision �. Sitx ted in the Northwest 1/4 of the Southwest 1/4 of Section 10, 11 Township 3 North,Ronge 1 West,Boise Meridian, +. City of Meridian, Ada County, Idaho. 2024 1� ev a Si - .. - - - - - , - - - - - --.i _. wr air xen .�w• ,-4e r eat woP wep 1wm qed O ~� he b — R ------...------ O s _ -------------- ,cv r•-.,..., na.,, - s - 9 -- --- 9I � 17 - f e � � r � 4 c. CID E u,Wok.a as x iu �e at`o'�1° ionrta sreeiar�a GROl1P,LLC Page 3 C. Landscape Plan&Amenity Detail(dated: 5/20/24) T x u r I I I -- a .. I T` FFI � -0 0 ,�,-�,•�;�1 � � III O�G� ��__—_ __— _} �I , ------------ ------------- --- L——————————————————————— '---r-- ___ E LI00 E u.a�.•.=ws.1 u¢n� nwrrr sc�ouE ___ _ 4 __ _y___1__�_ ,�,�'"r"i - I I —I! w r II j Io �r li.++ is 1 W I- =:.. .,.,.... F �"--- p a.III• �,+ ,�i _=—„«. .:-M — I F L101 € E Page 4 CA 1- 14, �x� ._ - tL --- 1 ' I+I' .......,.,....'. .^.. ti.�®I.L N;win o"ca�L"• ••L.�oca oialLll..�.1:� — L— �_ — ------------------ i I I -------------------------------------- ji �- anwenn L103 OF E wun scan.. . _— T w L__________ S• - 7... o —. I. - - po -.. ,..,.._ F a ------ �-...�..��.».�.....�b.,M��. }}.or.....� ------- ------- -----7----------- --- ---- ---- 11 - � FLTL.Z-r�r •qy� I L,92 E Page 5 • � li B$ I I I I z 1 • � ` # IfLN1 llh I I I t I I VIM&L T TLCCTLIRE-AiPP'�OX MkT--WE 1 I Z;V BE t 3'MSE x If DEEP. SK&Z& — ST1tJCTJRE TYPE TO BE CHOSEN BY OMM ANS INSfALLATbDNAND FOOTINGS I :. PUt WA*KACFJRff`S R6D,AVENDATIOM } * ii p*. #I I # t E +': r (1)F Pp:W TABS VE M r-BENCH E 1 a'PKMC TABLE Y07"fl ACA "'%PL LA T LCG a"RAOmG wrrH 6• gENCFES,W=F-- =S'T-S.flY VICTOR,TAM Y I SURFAC€MOUN— -=_CErAi-S:&S iSQ,ibMALt PER UokNLFAt T'_'=-?REC U6pFNDATx)0 5. N4 TREES VVITtIN Page 6 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(Horse Meadows subdivision(H-2020-0060;MDA H-2021-0050,DA Inst. #2021-179237). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the Time Extension approval for the preliminary plat(i.e. by January 12, 2025); or apply for a time extension, in accord with UDC 11-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Idaho Survey Group, LLC, stamped on 2/29/2024 by Cody M. McCammon, included in Exhibit B shall be revised as follows: a. Note#7: Include the recorded instrument number of the City of Meridian water easement graphically depicted on the plat. b. Note#10: Include the recorded instrument number of the ACHD permanent easement. 5. The landscape plan prepared by Stack Group, dated 5/20/24 included in Exhibit C, shall be revised as follows: a. All storm drainage shall be designed according to the City's adopted standards, specifications, and ordinance per UDC 11-3A-11. b. The ROW along Black Cat Road shall meet the standards outlined in UDC 11-3B- 7.C.5; if the unimproved street right-of-way is ten(10) feet or greater from the edge of pavement to edge of sidewalk or property line,the developer shall maintain a ten-foot compacted shoulder meeting the construction standards of the transportation authority and landscape the remainder with lawn or other vegetative ground cover. c. The landscape buffers shall not exceed 65% lawn coverage per UDC 11-3B- 7.C.3e. d. Apply for Alternative Compliance for trees missing in the central open space area on lot 6,Block 2. 6. Prior to signature on the Final Plat,the Applicant shall demonstrate that the existing easement that provides access to Parcels S 1210325555, S 1210325800, & S 1210325710) has been extinguished or relocated to the City's satisfaction. 7. Future development shall be consistent with the R-8 dimensional standards listed in UDC Table 11-2A-6 for all buildable lots. 8. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family dwellings based on the number of bedrooms per unit. 9. The rear and/or sides of new homes facing N. Black Cat Rd. and W. Pone Ave. shall incorporate articulation through changes in materials,color,modulation, and architectural elements (horizontal and vertical)to break up monotonous wall planes and roof lines that are visible from the subject public streets per requirement of the development agreement Page 7 10. The Applicant shall adhere to all ACHD conditions of approval. 11. The Applicant shall construct all proposed fencing and/or any fencing required by the UDC, consistent with the standards as outlined in UDC 11-3A-7 and 11-3A-6B, as applicable. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=348111&dbid=0&repo=Meridi anCity C. Kuna School District https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=348148&dbid=0&repo=Meridi anCity&cr=1 D. Ada County Highway District(ACHD) https://weblink.meridianciiy.org/W ebLink/DocView.aspx?id=348112&dbid=0&repo=Meridi anCity Page 8 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for TM Creek Subdivision No. 7 (FP-2024-0010) by Brighton Development, Inc., located at 153 S. Benchmark Way STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT A H O DATE: 7/9/2024w FRANKLIN NO TO: City Council FROM: Sonya Allen,Associate Planner 208-884-5533 �aPp,9 w SUBJECT: FP-2024-0010 TM Creek No. 7 y \ PROPERTY LOCATION: �s 153 S. Benchmark Way, in the northern '/z of Section 14,T.3N.,R.1W. I I. PROJECT DESCRIPTION Final plat consisting of 10 building lots and one(1) common lot on 22.73-acres of land in the C-G zoning district for TM Creek No. 7. Note: The proposed final plat is actually the seventh phase of the TM Center Subdivision preliminary plat(H-2020-0074)and includes right-of-way for S. Benchmark Way and a common lot(i.e. Lot 1, Block 2) that was part of the TM Crossing Subdivision preliminary plat(PP-12-003). [Previous phases of the TM Center Subdivision preliminary plat: TM Creek No. 5 (1st phase FP-2021-0027); TM Crossing No. 5 (2nd phase FP-2021-0045); TM Frontline (3rd phase FP-2021-0047); and TM Center Sub. I (4`h phase FP-2022-0009); TM Center East No. I (5`h phase FP-2022-021); TM Center East No. 2 (6`h phase FP-2024-0008J II. APPLICANT INFORMATION A. Applicant Zach Meyers,Brighton Development,Inc.—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 B. Owner: DWT Investments, LLC—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the associated preliminary plat(TM Center H-2020-0074) as required by UDC 11-6B-3C.2. The proposed final Page 1 plat depicts seven(7)fewer buildable lots than shown on the approved preliminary plat,which is in substantial compliance with the approved preliminary plats as required by UDC 11-6B-3C. An east/west private street(i.e.W. Peak Cloud Ln.)was previously approved through this site(A- 2023-0036). Note:Development agreement provision#5.1(11) requires a central amenity to be provided within the overall development. The Applicant states they are making plans to satisfy this requirement in the development area west of Wayfinder, south of Cobalt and east of Innovation. In the near future, they intend to share the concept plan for the central amenity with Staff in accord with the conditions. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. V. EXHIBITS A. Preliminary Plat(dated: May 29,2020) TM CENTER SUBDIVISION PRELIMINARY PLAT V MW MAP:1.L— A PARCEL OF LAND BEING A PORTION OF THE NORTHWEST 1/4 AND A PORTION OF THE w.FRArvrcE WEST 1/2 OF THE NORTHEAST 1/4 OF SECTION 14,TOWNSHIP 3 NORTH,RANGE 1 WEST, BOISE MERIDIAN,CITY OF MERIDIAN,ADA COUNTY,IDAHO,2020 s � Tmrn ,MrcErv,Ea:.o:ory , wr�,... NOExoErvRAwN�s o LEcE- ® 0 0 C ® ® _ `R^V'n � •' Sl1RVEY CONTROL NOTES WO, O ® O TM CENTER SUBDIVISION MERIDIAN,IDAHO cwERSNEEr km gig �rvPP10 Page 2 B. Final Plat(dated: 4/18/24) Plat of BOOKPAGE TM Creek Subdivision No.7 Q_ Iw ]oT A pylipn 0[0.Fat Vf eE theNv*xest 1/4 s,d We SAeeS NLtlex am :T.=IW West V2 dthe N-heart 1?4 of Sectbn 14, T—hlp3H-h,Ranger Wes t.M.,efty M Meridm,AdaC—Ly,[deho enErl t-orExAu suev�im[vut ,k M24 4MfET 2-.BYRE Res 1vP �b rtooTam+ vcery /�oSlm'a,T K[atxof� aNnSx XCrrW t SHEEt S-ISNL pa.An rvP EW�b����T ��rNW M.Wr44 p➢ qal WSf No.MrFrrp464 LO lE �IS hF�9fMIIG r 11 12 SHEET R-u4rEM rMP w [S'FRT ]ee1.M IS — W.FEeRk h it w.00'{m1 14 sHF£I e-FiIaFAF)Is f1ElN5 Ylfl alrF IlA CrAM Ld3L6 SE>r09'Y]^E 695.69 uxp—d unp—d $ SHFF 1-L£1[IIHfA1E ll,(Mr4R5 �I -- seT R'tYE 157.9G' [ sx¢T e-—naTes u,o Aapnovxs 5 Legend r F � L B rpuxc�uwixula cs,As xgTra ___________ h __ __ 0 Fouxe aaass rp,srro,m ` RLM[l sr�5/ H RE wllx vl15nC rry W.Peak Cloud _(PIN: _ _ .._ e • ED'µe+Rae• Ne5$e'49•w _ + - ' -_ sET,/y-s4cH xaeek wnx xan5hc cW rAofbfL"uA tR4]e" �\ _______ - u ro4xo spa-w."�.e[an x,m w�L9nc rw - „ uK m xE tE1eR"_eDlF�xo,Eo OmfRW9F T � 3 e Fouxo aro-xia.lue4n>mm w,nsrrc cAe h 0 uwNm ks«+eeSR• 3 sa Cnek r`, I NU=1 A-eke x[H�e Ytm xgweom[xwsa Suhdlulsbn No_fi , ` p{ A I � [y} x¢r L�HuleEx $ -�_____ I � suaorvsw Rouxwm ux¢ Ler uxE A-I I I +[wczn[wuHo�Y uxL its __________ FilF4FHt LRE I� - [pflpLlxE a saros"3a•s •—-—. a snrcu.rLmq xwaa u<c.pouxawr uxe fiSe9' l-�•.� 3en�'. A.T4 tB.2Pl0 AHp SxgIECI sD �'e•b.TOn Mlle[7TWn�l•—-—.�,—- T/RrSICE SEi kgis,2} �rsx'as•w f.Z7llO�lla •cue re�Nr r�[Ime to 0R-oa' -— � Eme°A• u�vk4rwd !\S3ISLZS SIB Acxp rAsext=N,Hcx mss.w.max.-oex/la <.96 Refere,Naes I 1.50' Rt. vuY f#,M LAfFa[SLGdvG,Yt ria r,BQek 1M Of elA[8 AT WA'& r rxT4r-to-+ra,xfivxlts of Apn gWxn,avn. Puss AT»css PNi oT to p§ste aegNsiw m 4 aoe of 2LIY[-YM iSi x[L�upi M AM yQNR.mwq. SM Crkek SRrSR'S31Y ! R4. -T Tr LEER(�T 5 !o 21. Svbdk/.Tbn HaS � 135,' � v _ i a ` I unpleEw R4 PIA or 11E SCIYEAON is Ri PlIiES ® iw)a+sole.RF(S4[G Ox kpi Cp�R',2iNWp.� eLOOR 3 A Survey Narrative amlaxY[Y SI a I u1f9111ZI 5 iETR1u�xMl�4�RAMS.S�I.R215��% ry qt rtlYlAO rn�TLk�kRF41W9fp TKO�ms�T�iWlrwu I �T/;/ �Mr Po�wO K�SETAFSET M 9�f+�Lxrox.�lusm oc E3 � � Sy,4L S4No Nwlo"7-vr x114tG'4t^W zT7.sa' r •.q"�ar 'b' W.[ h.k w- _1 Z !NGI N e e h ING '� I N1p05'SS'e AF.L�� FM c4!Irta Ear I 1L se-�' oEVE Y �itir•;�w Sehdkvlen wN.2 eENapl v4 rwx:s[c,loH BRIGHTQN CORPORATION MEPI�IAM.ID Page 3 plat at ® BOOK_PAGe TM Creek Subdivision No.7 W.FnnkXn RA s� " wrt iel 'zzR------- - ____ W Rd 5XY1]'t E'[]! u�hrmtl __ ______�aq,_ suhX'm.bn xw5 a u.r..__.____ -1' a•.... .,F -� © �rme�,•,Y--I, - O r RI osi,m m5 xari�n bG w g ,_ w wX v X�pp g i w n� i r � ee _ rnw x•e n' r r ns R I I .____ e<xe yet ncm aaa,ev xme] xerxs--- -- a--- -- IPnwEBI Kax m Onxe BRIGHTON CORPORATION km I F �Ja I.w�w Plat TM Creek Subdivision No.7 BOOK PAGP- a --- - ------ �® --- ----- XxSR - - ---r}-- ��5 EX,�y a+ex �l �. mu${ -s,+c•. -_-_- A Lu 1 1 gig ixt / ]s.w q rca UL--v Y -` ] �J•tuv 72459 'yam tV-avi evc�oP¢R BRIGHTON CORPORATION rnwiaau.o � Page 4 Platof ®BOOK PAGE_ TM Creek Subdivision No.7 gig -J--------- - ------ _ f W.PeakOwdin,fPrMmf ____ _ --_____ _ _Lj ----------------------- 5 �� •4 lIL } f enu Y saaw.b, Y.rrPzoeY BRIGHTON CORPORATION i Platof BOON PAGE_ ® TM Creek Subdivisian No.7 € mwo wv Ion ~ffi954 9Y a8 aa�4 BRIGHTON CORPORATION Page 5 C. Landscape Plan(dated: 6/7/2024) --- - mm metre ------------ -------------- ---------------- .�/_____—___Ii � J •.a..^re...a...•A re.• i•wiw rax.wa wem•owm wiw i e i _ f+ , ♦ \ ® � 3 awunrm xu rix urw o.nu nu.ureeanrau xaamm�aem•n o.re re. --- R - ------,s -------v-r' `v'• -_- II ®.wvm•aTm maw«.. - w o ...m,v�. ..•�a...�......�.e^...r ,�....�..�..,�•,.R.,•�..•. sawn w.�...r•,.�„�oa,. lei STREET TREE—CDIAT SD 1TREEf35 LL] —�--- )fir a •.�.�U,,., 9 = tea:. ._.^. TDTALSiREET TREES r MITI6ATIDN REQNIREMENES eaowmur[xm[x TPT0.L TREES �wvsru.m mw --__________________--� . n • Maw. we swn.umrvaunm°A°�`f��° RED�REDI�PRON�9ED ..c•.wwa•. ,mn o •e a.�.nr x�.i..mw as r� S gC till g. LANDSCAPE COVER O w � ..... res •relre.,..,. •..,.....�..•ti. BEE: 00-� ■� ^..,. � re.p��na M.��..� ram.` .�.:^�`o G. --- -- - Imo. I i 1 .�.e,. �.•.-..........�,ur,m•m... r ,s.�E,.^,...ren.�..,.,•re•.••... ia.c.r.saiwwwnEFM ram—___ /�/♦,(! ® E fI .a.m wwux o.x.•vaw.n arm. ---- - ----- -- ---- -- -— — E S E s M1 ar:ram —r-rs—--�TM*�rM�wF-s�sKrn`M----r—vat krn LANDSCAPE PLAN 0 Page 6 ----------s�si� E. J ---------- LANDSCAPE PLAN L3A Page 7 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(TM Center H-2020-0074,DA Inst. #2021-089157). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat, or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped on 4/18/24 by Aaron L. Ballard, included in Exhibit B shall be revised as follows: a. Note#17: Include the recorded instrument number of the ACHD permanent easement. b. A cross-access/ingress-egress easement shall be granted via a note on the plat or a separate recorded agreement between all non-residential lots in accord with UDC 1I- 3A-3A.2 and preliminary plat condition#2j. c. Include the recorded instrument number of the 14' wide City of Meridian pathway easement graphically depicted on the plat on Sheet 5. d. Include the recorded instrument number of the City of Meridian water and sewer easement graphically depicted on the plat on Sheet 4. e. Include the recorded instrument number of the City of Meridian water easement graphically depicted on the plat on Sheet 4. f. Include the number of the C-N 1/16 corner section 14 found aluminum cap per CP&F No. 202 - on Sheet 1. g. In the References notes on Sheet 1, include the book and page numbers of TM Center East Subdivision No. 2. 5. The landscape plan prepared by KM Engineering, dated 4/18/24 included in Exhibit C, shall be revised as follows: a. Depict a 10-foot wide multi-use pathway along the south side of the Ten Mile Creek within the easement for such with landscaping on either side of the pathway per the standards in UDC 11-313-12C as set forth in development agreement provision 45.1.34. Pathway construction may be deferred from the final plat improvements but shall be completed prior to issuance of a certificate of occupancy for structures on adjoining Lots 22-24,Block 3. b. Depict landscaping within the street buffers along W. Franklin Rd.,W. Cobalt Dr. and S. Benchmark Way per the standards listed in UDC 11-3B-7C.3a—all required landscape buffers along streets shall be planted with trees and shrubs,lawn or other vegetative groundcover. If an easement prohibits trees from being located within the street buffer,trees shall be depicted alongside the buffer outside of the easement. Page 8 6. A 14-foot wide public pedestrian easement shall be submitted to the Planning Division for the multi-use pathway along the south side of the Ten Mile Creek prior to signature on the final plat by the City Engineer. 7. The subject property shall be subdivided prior to issuance of any Certificates of Occupancy for the site per requirement of the Development Agreement. 8. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=3 50065&dbid=0&repo=Meridi anCity C. Department of Environmental Quality(DEQ) https://weblink.meridiancily.orglWebLink/DocView.aspx?id=3 52869&dbid=0&repo=Meridi anCity D. Kuna School District https://weblink.meridianci , .org,/WebLink/DocView.aspx?id=350089&dbid=0&repo=Meridi anCity Page 9 W IDIAN� AGENDA ITEM ITEM TOPIC: Final Plat Modification for Graycliff Estates Subdivision No. 5 (MFP-2024- 0001) by KB Homes, generally located south of W. Harris St. and west of S. Meridian Rd. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 7/9/2024 Legend DATE: ;: Project Location ic TO: Mayor&City Council FROM: Nick Napoli,Assistant Planner - 208-884-5533 ' SUBJECT: Graycliff Estates No. 5 - - MFP-2024-0001 LOCATION: Generally located south of W. Harris St. and west of S. Meridian Rd., in SE '/4 of ---- - -, Section 25,T.3N.,R.1 W. , I. PROJECT DESCRIPTION Final plat modification to add another lot to the fifth and final phase of Graycliff Estates Subdivision No. 5. II. APPLICANT INFORMATION A. Applicant: Sabrina Durtschi,KB Homes— 1414 W. Bannock Street,Boise,ID 83702 B. Owner: Sabrina Durtschi,KB Homes— 1299 N. Orchard Street,Boise,ID 83706 C. Representative: Same as applicant III. STAFF ANALYSIS The final plat(FP-2023-0029) for Graycliff Estates Subdivision No. 5 was approved by City Council on February 6,2024 and has not been recorded. The Applicant proposes to add an additional lot as the preliminary plat was approved for 200 lots and after several phases realized they are only proposed or platted a total of 199 lots. The purpose of this modification is to create the 200'1i buildable lots that were entitled with the preliminary plat. With the addition of another lot,the applicant was able to reconfigure several lots while still meeting the R-8 dimensional standards. Since the subdivision has not been recorded,there are no modifications needed with the county. DECISION Page 1 A. Staff- Staff recommends approval of the proposed final plat modification based on the analysis above in Section III. IV. EXHIBITS A. Approved Final Plat GRAYCLIFF FSTATFS SUBDIVISION NO.5 BOOK_,PAGE_ LCCArE4 iN THE SE Va OF SECTiON25,T.W.k1w.,file.. CITY OF MER EM.,ADA COUNTY.IGaFtO 2U23 I -� Syr i 1 4 6 1 � � , � i 1 � k ... � �;.r_s.�.{...,amm.....»,d¢.•,�M,�v...,.,. R aR kEC$[7 avxa.c wnw-.itw.cn MY CIV. his eRa[I V.a.MB ppn Ifa.�a�! u!R Van P.R— i � 111! YSf�' aa! 11 'II! YaYa� Q - 1k W JI! aYlaa'a.illl W � iV �W ♦ � •aawaa ardaacxracan + tiii� .esmtvtvvur, •wwa•us¢��xaa��ncx[a�. UAW 1. IIII AMIYI - .ru�a W f11( ilYal urn--u..0 M W aM[4 a+x N 9_RJEi P18RR4TP.E .,,...., jib Jutions np Su�veyln�x+d Lonsuitrq W- �,..r....�..... .,...ma,.� SHEET 1OF3 Page 2 B. Amended Final Plat with an additional lot GRAYGLIFF ESTATES SUBDIVISION NO.5 BOOK_,PAGE LOCATED IN THE SE 14 OF SECTION 25.T.M.,RAW_,B.M., CFTY OF MERIDIAN,ADA COUNTY,IDAHO 2024 aT 4 lµ ■_ !'wk� ■aa •■Mr NOTES -- I rel _ � r�r -f �3����� �� E� jT�l��i P����s �E � `.. � ""•n�ro�w,n.s sue��,.w�,..�..,.,�ai it LEGEND - .- .. .... _ .... P"TN11 IIR WIi .e.pw...��-.,r..,a� 11aR w1P■ _ - - _ 0 !la a11i1 • e a .. .. -�•••u _.rvn iii oui p ar mnr vrrt Y �T u tiwia ... .... _ .wu tin aersa • ai1 mJn!■Tire r �rrl ■ wa wia _. _ • iV Nf■rY _ __ - -- rin�sar.iox yin owwsr� pl .T warty\ � o ari�awc�u iii ri.,... ,. M Yr%� srnua�nn ua uaauraa SMVEYMARRAME �a-- W u LAIn Salutlons Land S—yingand Consulting .�.a...av ......a.ae...,,a.a ,,,,,,.....�,... $NEtI 7 OF a Page 3 V. CITY/AGENCY COMMENTS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved final plat applications approved for this site (FP-2023-0029,DA Instrument#2020-066784). Page 4 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Task Order 10038.e to Consor for Services during Construction to Can Ada Lift Station and Gravity Line for the Not-to-Exceed amount of$385,842.00. C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez, Procurement Div. Meeting Date: July 9, 2024 Presenter: N/A Estimated Time: 0.00 Topic: Approval of Task Order 10038.e to Consor for Services during Construction to Can Ada Lift Station and Gravity Line for the Not-to-Exceed amount of$385,842.00. Recommended Council Action: Approve Task Order 10038.e and authorize Procurement Manager to execute both Task Order and Purchase Order (PO) for the Not-to-Exceed amount of$385,842.00. Background: No additional information. Mayor Robert E. Simison City Council Members: E IDIA N Luke Cavener, President Liz Strader,Vice President U A H V Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: David Briggs, P.E., P.M.P. DATE: July 1, 2024 SUBJECT: TASK ORDER#10038. FOR THE CAN ADA LIFT STATION & GRAVITY LINE SERVICES DURING CONSTRUCTION WITH CONSOR NORTH AMERICA,INC. FOR A NOT TO EXCEED AMOUNT OF $385,842.00 PURSUANT TO THE MASTER SERVICE AGREEMENT APPROVED BY THE CITY COUNCIL OCTOBER REQUESTED COUNCIL DATE: L RECOMMENDED ACTION A. Move to: 1. Approve Task Order 10038. with Consor North America, Inc. for the Can Ada Lift Station and Gravity Line Services During Construction, for a not-to- exceed cost of$385,842.00 2. Authorize the Mayor to sign the agreement II. DEPARTMENT CONTACT PERSONS David Briggs, P.E, P.M.P, Staff Engineer II 208-489-0347 Clint Dolsby, P.E., Assistant City Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 III. DESCRIPTION A. Backsuound Page I of 3 The City of Meridian 2017 Collection System Master Plan(CSMP) identified the Can Ada Lift Station(LS) as a future regional lift station required to serve the full build out of the master plan study area. The LS will be located southeast of the intersection of N. Can Ada Rd. and W. McMillian Rd. The City obtained a 1.6- acre site for the LS in 2022. This LS and associated infrastructure are necessary to service Growth in a four-square mile area (previously the Fields District), including the proposed Cole Valley Christen School. B. Proposed Project CONSOR NORTH AMERICA, INC. will provide engineering services for the construction support services of the project. This Task Order will allow Consor to assist the City during construction of the Can Ada Lift Station and Gravity Line. C. Consultant Selection CONSOR NORTH AMERICA, INC. was selected for this project due to their expertise in the design and analysis of sewer lift stations of similar size and scope. IV. IMPACT A. Strategic Impact: This project meets our mission requirements to identify and prioritize work to anticipate, plan and provide public services and facilities that support the needs of our growing community, ensure modern, reliable facilities while maintaining financial stewardship. B. Service/Delivery Impact: Providing a lift station at the intersection of Can Ada Rd and McDermott Rd is keeping in line with the approved sewer master plan and allows for current demands and future plans for this area. C. Fiscal Impact: Project Costs: Fiscal Year 2022 Can Ada Lift Station $181,871.00 Concept Design Fiscal Year 2023 Can Ada Lift Station& $837,379.00 Gravity Line—Final Design Fiscal Year 2024 Can Ada Lift Station and $385,842.00 Gravity Line Services During Construction Total Design Cost $1,405,092.00 Page 2 of 3 Construction scheduled to be advertised August 2024. Project Funding FY 2022 $500,000 FY 2023 $2,200,000 FY 2024 $12,600,000 FY 2025 $6,200,000 Total Available Funding $21,500,000.00 V. ALTERNATIVES No alternatives to this project at this time. VI. TIME CONSTRAINTS Council's approval will allow this project to continue and allow for this LS to be constructed which will serve future communities and the future Cole Valley Christian School. VII. LIST OF ATTACHMENTS Approved for Council Agenda: Page 3 of 3 CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 5.24.24 REQUESTING DEPARTMENT Public Works Project Name: Can Ada Lift Station and Gravity Line Project Manager: David Briggs Contract Amount: $385,842 Contractor/Consultant/Design Engineer: ConSOr North America, Inc. Is this a change order? Yes ❑ No ❑ Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 60 Budget Available(Purchasing attach report): Department 3590 Yes ❑� No ❑ Construction ❑ GL Account 96144 FY Budget: 24 Task Order ❑ Project Number: 10038.e Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑J No ❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2B (Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: 10.1.2021 Typical Award Yes ❑ No ❑ If no please state circumstances and conclusion: Date Award Posted: 7 day protest period ends: VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License Expiration Date: Corporation Status Active-Existing Insurance Certificates Received(Date): Expiration Date: Rating: Payment and Performance Bonds Received(Date): Rating: Builders Risk Ins.Req'd: Yes ❑ No ❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget 0 On Time Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: The scope of work has been compiled based on decisions that were made as a result of the Design efforts.The sope of work has been reviewed by Engieering and Operations personnel and is in line with our expectations for costs.Mountain Waterworks has completed work previously on time,within budget and has qualified personnel with significant experience with the City of Meridian. Clint Dolsby 7/1/2024 Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: June 24,2024 Approval Date 7_q_?n?4 By: City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Contract Request Checklist.5.24.2016.Final City Of Meridian Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3590 - WW Construction Projects From 10/1/2023 Through 9/30/2024 Budget with Current Year Budget Amendments Actual Remaining Capital Outlay 96144 Lift Station construction 14,838,422.04 6,856.17 14,831,565.87 Total Capital Outlay 14,838,422.04 6,856.17 14,831,565.87 DEPT EXPENDITURES 14,838,422.04 6,856.17 14,831,565.87 TOTAL EXPENDITURES 14,838,422.04 6,856.17 14,831,565.87 Date: 6/24/24 09:38:27 AM Page: 1 TASK ORDER NO. 10038.e Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF MERIDIAN (OWNER) AND CONSOR NORTH AMERICA, INC. (ENGINEER) This Task Order is made this 9th day of July, 2024 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City", and accepted by Consor North America, Inc., hereinafter referred to as "Engineer" pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 2b) between the above-mentioned parties dated October 1, 2021. The Project Name for this Task Order is as follows: Can Ada Lift Station and Gravity Line Services During Construction PROJECT UNDERSTANDING-SUMMARY The Engineer's scope of services, time of completion, and compensation shall be set forth herein. This Task Order is for professional engineering to support construction of the Can Ada Lift Station and Gravity Line Project. SCOPE OF WORK The CITY's 2017 Collection System Master Plan (CSMP) identified the Can Ada Lift Station (LS) as a future regional lift station required to serve the full build out of the master plan study area. The LS will be located southeast of the intersection of N Can Ada Rd and W McMillan Rd. The City obtained an approximately 1.59-acre site for the LS in 2022. The project includes the construction of the following elements (these elements were designed under a separate task order): • 18 and 21-inch gravity lines to route flow to the Can Ada LS. The gravity line will be located on McMillan Rd and flow from Star Rd, west to the LS. • Dual 10 and 14-inch force mains (FM), from the LS, flowing east on McMillan Rd from the LS to McDermott Rd, then south on McDermott Rd to a discharge at the Oaks LS. Oaks LS is located approximately 700-feet south of the McMillan and McDermott intersection. Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 1 of 6 Consor • LS that includes a triplex wetwell with submersible pumps, discharge valve vaults, exterior control/electrical panels with shelter, vapor phase odor control, and emergency generator. Task 1 — Project Management Manage the project team, schedule, and ENGINEER'S budget for this task order. This includes monthly invoicing (invoices will include progress in terms of project percent complete), budget (percent spent and budget remaining) and schedule review, updates, and general administrative tasks. Monthly invoices will include updates on project schedule and budget. Deliverables • Monthly project updates (submitted with invoice) that summarize each month's budget, schedule, and work accomplished. Task 2 — Services During Bidding and Construction 2.1: Attend pre-bid meeting 2.2: Answer questions during the bid period. Assist the City in creating addenda during the bid period. 2.3: Review bid results and provide City Engineer's recommendation for award. 2.4: Develop conformed documents to incorporate revisions to the construction documents made via addenda during the bid period. 2.5: Attend the pre-construction meeting. 2.6: Respond to contractor questions during construction and assist the City in developing construction contract modifications (examples included below) 264 labor hours are budgeted o Request for proposals (RFP) o Work change directives (WCD) o Field orders o Change orders o Change Proposal Requests (CPR) 2.7: ENGINEER will review up to 50 technical submittals and shop drawings. 2.8: Perform general construction site visits and observations during construction (times to be decided during construction) o Performance of 6 general construction site visits by Consor o Performance of 1 observation by QRS (structural subconsultant) Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 2 of 6 Consor o Performance of 3 observations by DC (electrical and I&C subconsultant) 2.9: Attend up to 52 biweekly (every other week) construction meetings in person at the Meridian WRRF located at 3401 Ten Mile Rd or at the job site. Budget includes meeting preparation, 1-2 hour meeting, developing and distributing meeting notes in coordination with the City. 2.10: Prepare for and attend startup (1-day site visit). 2.11: Prepare for and conduct a final inspection of the project with representatives of the City. Prepare a "punch list" of items of work remaining to achieve final completion of the project and to prepare for the City's acceptance of the project. Recommend procedures and timing of acceptance of the project. Advise the City and the contractor of the dates for any warranty periods as established in the contract documents. 2.12: Collect as-built information from the contractor and the City inspector. Prepare and produce complete sets of stamped Record Drawings per City Record Drawing Requirements. Record drawings maybe be submitted to Idaho Department of Environmental Quality (IDEA) per IDEQ requirements after City approval. 2.13: Compile all manufacturers' operation and maintenance (O&M) manuals on the project facilities provided by the construction contractor. Consor will include text in the operation and maintenance manual with instructions on operation of the facilities. Manuals may be submitted to IDEQ for approval only as directed by the City. 2.14: Coordinate with all approving agencies and submit required paperwork for project closeout. This includes ACHD, IDEQ, Pioneer Irrigation District (PID), Idaho Transportation Department (ITD) Bureau of Reclamation (BOR), and Williams Gas. Deliverables • PDF of meeting notes. Meeting notes and attendee log will be kept and official meeting minutes developed by Consor in collaboration with the City. Meeting minutes will be prepared and submitted to the City. • PDF of addenda. • PDF of recommendation of award. • PDF of meeting notes. Meeting notes and attendee log will be kept and official meeting minutes developed by Consor in collaboration with the City. Meeting notes to be distributed to the Contractor will be prepared in general accordance as described in Assumptions 2.2. • PDF of forms described above in task 2.6. • PDFs of submittal review forms. • PDF of site visit reports. • PDF of meeting notes. Meeting notes and attendee log will be kept and official meeting minutes developed by Consor in collaboration with the City. Meeting Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 3 of 6 Consor notes to be distributed to the Contractor will be prepared in general accordance as described in Assumptions 2.2. • PDF of field report summarizing startup observation. • PDF of punch list. • PDF, 2 full size hard copies (for Maintenance and City Records), and 3 half size hard copies (for Electrical, Operations, and City PM) of record drawings. • PDF and 3 hard copies for City O&M staff. • PDF of 18-month anniversary punch list. • PDFs of forms required for agency closeout. ASSUMPTIONS While preparing our scope of services and fee schedule, we have made the following assumptions: • Task 1 assumes: 1. Project will go out to bid in August 2024 2. Bidding and construction contracting will take 3 months 3. 26 months for construction and project closeout (project completion in August 2026) • Task 2 assumes: 1. City will host and run pre-bid and pre-construction meetings. Engineer will attend in-person each meeting held. 2. Engineer will prepare meeting notes for 52 progress meetings, pre-bid and pre-construction meetings. Meeting minutes will be prepared and submitted to the City for review and comment within two full (2) business days of the meeting. The City will provide comments within two (2) business days of receiving draft minutes and Consor will make edits and distribute meeting minutes to the team within one (1) business day of receiving City's comments. It is expected that ALL progress meeting minutes will include the attendance log, three week look ahead provided by the Contractor, RFI log, CPR log, submittal log, action item log, and an attendance log, prepared by the Engineer. 3. Four (4) business days before each progress meeting, the City will edit the previous meeting minutes and provide the DRAFT copy to the Engineer to finalize. The Engineer is responsible to bring the finalized meeting minutes, a copy of the RFI log, CPR log, submittal log and action log to the progress meeting with a copy for each participant. The City will use this document to conduct each progress meeting. The Contractor will be responsible to bring a copy of the 3 week look ahead to the progress meeting. Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 4 of 6 Consor 4. City will assemble the bid documents and distribute to potential bidders. 5. Assumed Bid and Construction period are listed in the Project Management task. 6. City will produce the final Bid Package. 7. The City will distribute any required addenda during the bid period. 8. The City will review bids and determine the apparent low bidder. 9. Pay requests will be reviewed by the City. 10.The City will provide a Project Representative that will be responsible for construction management and inspection of the project. a. City will act as POC with the construction contractor. Engineer will not have direct communication with the contractor unless previously approved by City. b. City will be responsible for any contract modifications (e.g. request for proposals, work change directives, field orders, change orders) to the construction contractor. Engineer will prepare RFP's, WCD, and Field Orders at the request of the City. The City will not initiate any of these documents but will review the document prepared by the Engineer. c. Engineer will issue submittal reviews to the construction contractor after City approval. 11.QA/QC inspections and testing are not included in this SOW. QA testing required by the Contractor is outlined in the construction documents. The City will hire a consulting firm to perform any desired QC testing. 12.City will prepare change orders after Engineer has reviewed the change order and provided their comments and recommendations. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Estimated Completion Date Compensation 1 Project Management ■ Ongoing Throughout Project $30,477 2 Service During Bidding and Construction 2.1 Pre-bid meeting ■ 8/16/24 $4,867 2.2 Bidding questions and addenda ■ 8/27/24 $15,056 2.3 Review bid results ■ 8/30/24 $1,148 2.4 Develop conformed documents ■ 9/13/24 $6,833 2.5 Pre-construction meeting ■ TBD by Contractor Schedule $4,867 2.6 Contractor questions/work change ■ TBD by Contractor Schedule directives/field orders/change orders $59,868 2.7 Submittals ■ TBD by Contractor Schedule $45,482 Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 5 of 6 Consor 2.8 General construction site visits ■ TBD by Contractor Schedule $53,757 2.9 52 bi-weekly construction meetings ■ TBD by Contractor Schedule $110,308 2.10 Startup ■ TBD by Contractor Schedule $13,434 2.11 Final inspection and punchlist ■ TBD by Contractor Schedule $9,791 2.12 Record drawings ■ TBD by Contractor Schedule $19,746 2.13 1 O&M Manuals ■ TBD by Contractor Schedule $6,239 2.14 1 Agency closeout • TBD by Contractor Schedule $3,969 TASK ORDER TOTAL: $385,842.00 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 10038.e is three hundred eighty-five thousand eight hundred forty-two dollars ($385,842.00). No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. CITY OF MERIDIAN CONSOR 8X L'IML1-mt N J.I,rL Dennis M Gallnata BY: BY: KEITH WATTS, Procurement Manager DENNIS GALINATD, PE_ Principal Engineer 7-9-2024 Approved By City Council 5l20/24 Dated: Dated: City Project Manager: David Briggs Task Order 10038.e Can Ada Lift Station and Gravity Line SDC Page 6 of 6 Consor W IDIAN� AGENDA ITEM ITEM TOPIC: License Agreement Between the City of Meridian and the United States Bureau of Reclamation Installation of Gravity Sewer Line and Force Mains Under Ninemile Creek in Canyon County Mayor Robert E. Simison EAIDICity Council Members: 1� Luke Cavener, President C� Liz Strader,Vice President D A H O Brian Whitlock Doug Taylor John Overton Anne Little Roberts TO: Mayor Robert E. Simison Members of the City Council FROM: David Briggs, P.E., P.M.P. DATE: July 2, 2024 SUBJECT: CAN ADA LIFT STATION & GRAVITY LINE - LICENSE AGREEMENT FOR BUREAU OF RECLAMATION INSTALLATION OF GRAVITY SEWER LINE AND FORCE MAINS UNDER NINEMILE CREEK IN CANYON COUNTY. REQUESTED COUNCIL DATE: I. RECOMMENDED ACTION A. Move to: 1. Authorize the Mayor to sign the license agreement II. DEPARTMENT CONTACT PERSONS David Briggs, P.E., P.M.P., Staff Engineer II 208-489-0347 Clint Dolsby, P.E., Assistant City Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 III. DESCRIPTION A. B ack_r The City of Meridian 2017 Collection System Master Plan (CSMP) identified the Can Ada Lift Station (LS) as a future regional lift station required to serve the full build out of the master plan study area. The LS will be located southeast of the intersection of N. Can Ada Rd. and W.McMillan Rd.The City obtained a 1.6-acre Page I of 2 site for the LS in 2022. This LS and associated infrastructure are necessary to service growth in a four-square mile area(previously the Fields District),including the proposed Cole Valley Christian School. B. Proposed Project Installation of two (2) pressure sewer force mains and one (1) gravity sewer line crossing the Ninemile Creek (aka Fivemile Creek) in Canyon County, Idaho. C. Consultant Selection N/A IV. IMPACT A. Strategic Impact: This project meets our mission requirements to identify and prioritize work to anticipate,plan and provide public services and facilities that support the needs of our growing community and ensure modern, reliable facilities while maintaining financial stewardship. B. Service/Delivery Impact: Providing a lift station at the intersection of Can Ada Rd and McDermott Rd is keeping in line with the approved sewer master plan and allows for current demands and future plans for this area. V. ALTERNATIVES No alternatives to this project at this time. VI. TIME CONSTRAINTS Council's approval will allow this project to continue and allow for this LS to be constructed which will serve future communities and the future Cole Valley Christian School. V1I. LIST OF ATTACHMENTS United States Department of the Interior, Bureau of Reclamation, Snake River Area Office, License Agreement, Contract No. 24-07-11-L6065, dated June 26, 2024 Approved for Council Agenda: Page 2of2 RETURN TO: Contract No.24-07-11-L6065 Bureau of Reclamation Attn:MSF 6112 230 Collins Road Boise,ID 83702 UNITED STATES DEPARTMENT OF THE INTERIOR BUREAU OF RECLAMATION Arrowrock Division,Boise Project,Idaho LICENSE AGREEMENT THIS LICENSE AGREEMENT,hereinafter referred to as License,made the day of , 2024, pursuant to the Act of Congress approved June 17, 1902 (32 Stat. 388; 43 U.S.C. §391), and acts amendatory thereof or supplementary thereto, collectively referred to as the Federal Reclamation Laws, specifically, Section 10 of the Reclamation Project Act of August 4, 1939 (53 Stat. 1187, as amended by 53 Stat. 1196),between the UNITED STATES OF AMERICA,hereinafter called the United States, by and through the Bureau of Reclamation, Department of the Interior, hereinafter referred to as Reclamation, and THE CITY OF MERIDIAN,hereinafter referred to as Licensee; and WITNESSETH, THAT: WHEREAS,the United States,through the Bureau of Reclamation,Department of the Interior, pursuant to Federal Reclamation Laws,acquired certain lands for the Arrowrock Division of the Boise Project, hereinafter referred to as the Project; and WHEREAS, the United States has contracted with the Pioneer Irrigation District, hereinafter referred to as the District, to operate and maintain the project facilities constructed thereon identified as the Ninemile Creek; and WHEREAS,the Licensee desires to utilize a portion of such land for the purpose of constructing and installing, operating and maintain two pressure sewer force mains and one gravity sewer line, a minimum of 10' under and across the Ninemile Creek; and WHEREAS, the use of the land for the purposes described herein, under the terms and conditions hereof,will not interfere with requirements of the Project. NOW, THEREFORE, in consideration of the mutual covenants and stipulations hereinafter stated,the parties hereto do mutually agree as follows: 1. GRANT OF LICENSE and LICENSE AREA Subject to the terms and conditions of this License,the United States does hereby grant to the Licensee, or its successor in interest, an authorization to construct, operate, and maintain two pressure sewer force mains and one gravity sewer line, a minimum of 10' under and across the Ninemile Creek. The use area is 25 feet wide by 120 feet long and contains .069 acres, more or less, located in a portion of the Government Lot 1, Section 31, Township 4 North,Range 1 West,of the Boise Meridian,as shown on the attached Exhibits UA:Contract No.24-07-11-L6065,City of Meridian. Page 1 of 9 A and B by this reference made a part hereof. 2 . FEES The Applicant has provided an application to obtain this Use Authorization in conformance with Title 43 of the Code of Federal Regulations , Part 429 and a payment of $ 100 . 00 for the application fee . In accordance with accordance with 43 CFR 429 . 26 (a) (4) , administrative and use fees are being waived . However, Reclamation reserves the right to recover additional and related administrative costs if the need arises for monitoring, to ensure compliance with the conditions noted above . 3 . TERM The term of this License shall be twenty (25 ) years from the date hereof, unless sooner terminated as hereinafter provided . 4 . SPECIAL STIPULATIONS Licensee agrees as follows : Licensee agrees that the construction, installation, operation and maintenance (O &M) shall be conducted as follows : a. Applicant shall coordinate with the District at least 7 days prior to the onset of implementation/construction . This office can be reached at (208 ) 459 - 3617 . b . Any activity deemed to be illegal on federal lands will be cause for immediate termination of the License . c . Licensee ' s structures shall be constructed, operated and maintained by the Licensee , or its successor in interest, without cost to the United States or its agents , successors , and assigns , and in such a manner as to cause no interference with the normal operation of project facilities . All construction, reconstruction and maintenance work performed by the Licensee upon the premises of the United States shall be undertaken only at times , according to plans , and in a manner satisfactory to the Reclamation . d . At the completion of the work authorized in this License the facility and appurtenant works shall be restored by , or at the expense of the Licensee to a condition at least as good as before the work was accomplished . e . Any alteration in design of the facilities to be constructed, or any alteration, modification, or reconstruction of facilities , once the original work is accepted by Reclamation, its successors or assigns , must be approved in writing prior to commencing any work on facilities in the area subject to this License . f. Applicant acknowledges and agrees that this License is not and shall not be interpreted as , the authorization of any other use , encroachment or activity upon Project facilities or land except as expressly stated herein . In addition, the License shall not in any way be construed as authorization to construct, install , or modify of any facilities , which would permit, allow or enable discharge of storm water run- off into the facilities or works of the United States or the Board/District . Notwithstanding anything to the contrary contained in this Use Authorization, neither the United States nor the Board/District approves , authorizes , permits , allows , or accepts any non- agricultural stormwater discharge into any facility owned, operated, UA : Contract No . 24 - 07- 11 -L6065 , City of Meridian . Page 2 of 9 x and/or maintained by the United States or the Board/District, whether it be through a pipe, conduit, culvert, canal, lateral, drain or other ditch, or surface or ground water, absent the United States' prior written permission and Board's/District's concurrence per Reclamation regulations and policy. Applicant acknowledges that the authorized works identified in this License does not permit nor allow any nonagricultural water discharge to enter the facility. 5. NON-EXCLUSIVE RIGHTS The rights granted by this License are nonexclusive and are subject to all existing valid rights previously acquired by third parties, which include any person or private or public entity not a party to this License. 6. UNRESTRICTED ACCESS The United States officers, agents, and employees shall at all times have unrestricted access and ingress to,passage over, and egress from all of said lands,to make investigations of all kinds, dig test pits and drill test holes,to survey for and construct reclamation and irrigation works and other structures incident to Federal Reclamation Projects, or for any purpose whatsoever. Reclamation will make every reasonable effort to keep damages to a minimum. 7. HOLD HARMLESS a. The Licensee, or its successor in interest, agrees to indemnify the United States for, and hold the United States and all of its representatives harmless from, all damages resulting from suits, actions, or claims of any character brought on account of any injury to any person or property arising out of any act, omission, neglect, or misconduct in the manner or method of performing any construction, care, operation, maintenance, supervision, examination, inspection, or other activities of the Licensee. b. The United States and District,their officers, agents, and employees and its assigns shall not be held liable for any damage to Licensee's improvements or works by reason of the exercise of the rights here reserved;nor shall anything contained in this paragraph be construed in any manner limiting other reservations in favor of the United States contained in this License. 8. PROTECTION OF UNITED STATES INTERESTS The Licensee, or its successor in interest, shall construct, operate, and maintain its structures in a good workmanlike manner, as determined by Reclamation, to ensure that the authorized uses are compatible with the Reclamation purposes for which the land was acquired, and to protect the interests of the United States. The Licensee,or its successor in interest,shall insure compliance with all laws,regulations,and orders of the United States, and any other public authority affecting such works. 9. TERMINATION This License,a use authorization,will terminate and all rights of the Licensee,or its successor in interest,hereunder will cease, and the Licensee,or its successor in interest,will quietly deliver to the United States possession of the premises in like condition as when taken,reasonable wear and damage by the elements excepted: a. At the end of the term of this License. UA:Contract No.24-07-11-L6065,City of Meridian. Page 3 of 9 b . Reclamation may , at any time and at no cost or liability to the United States terminate this License , if Licensee fails to comply with any of the terms and conditions hereof, or upon mutual agreement of all parties . c . The United States , acting through Reclamation, Department of the Interior, reserves rights to construct, operate , and maintain public works no or hereafter authorized by the Congress without liability for termination of the use authorization or other damage to the Licensee ' s activities or facilities . d . Reclamation may , at any time and at no cost or liability to the United States , terminate this License in the event of a natural disaster, a national emergency , a need arising from security requirements , or an immediate and overriding threat to public health and safety . e . Reclamation may , at any time and at no cost or liability to the United States , terminate this License, for activities other than existing authorized private exclusive recreational or residential use as defined under 43 CFR § 429 . 2 if Reclamation determines that any of the following apply : i . The use has become incompatible with authorized project purposes , project operations , safety, and security ; ii . A higher public use is identified through a public process described at 43 CFR § 429 . 32 (a) ( 1 ) ; or iii . Termination is necessary for operational needs of the project . f. Reclamation may , at any time and at no cost or liability to the United States , terminate this License if Reclamation determines that the Licensee has failed to use the use authorization for its intended purpose . Further, failure to construct within the timeframe specified in the terms of the use authorization may constitute a presumption of abandonment of the requested use and cause termination of the use authorization . g . Reclamation may, at any time and at no cost or liability to the United States , terminate this License if the Licensee fails to comply with all applicable Federal , State , and local laws , regulations , ordinances , or terms and conditions of any use authorization, or to obtain any required permits or authorizations . h . At the termination of this License the facility and appurtenant works shall be restored by , or at the expense of the Licensee , to a condition at least as good as before the work was accomplished . 10 . NOTICES a. Notices served under this License shall be in writing and may be delivered by personal delivery ; via recognized delivery services such as United Parcel Services (UPS) or Federal Express (FedEx) ; or by deposit in the United States Mail , postage prepaid, as certified mail , return receipt requested, and addressed as follows : UA : Contract No . 24 - 07- 11 -L6065 , City of Meridian . Page 4 of 9 UNITED STATES LICENSEE DISTRICT Deputy Area Manager City Engineer Superintendent Bureau of Reclamation City of Meridian Pioneer Irrigation District 230 Collins Road 33 E . Broadway Ave . P . O . Box 426 Boise , ID 83702 Meridian, ID 83642 Caldwell, ID 83606 (208 ) 383 -2200 (208 ) 489 - 0338 (208 ) 459 - 3617 b . Any notice delivered by personal delivery shall be deemed received by the addressee upon actual delivery . Any notice delivered by certified mail or delivery service shall be deemed received by the addressed on the third business day after deposit . The addresses to which notices are to be delivered may be changed by giving notice of such change in accordance with this paragraph . This paragraph shall apply where notice is required under this License , and no specific requirements are set forth . Where this License provides for a specific notice in a different manner, the more specific requirements shall prevail . c . The parties hereby designate the Deputy Area Manager of the Snake River Area Office , the City Engineer of the City of Meridian, and the Chairman of the Board of the Pioneer Irrigation District, as their respective authorized representatives for this License . These individuals shall have authority to take any action allowed or required under this License , on behalf of their employer . The parties may change their designated representatives at any time by giving notice of such change in accordance with this Article . 11 . INCREASED COSTS If the construction, operation , or maintenance of any or all of such structures and facilities of the United States across , over, under, or upon said land should be made more expensive by reason of the existence of improvements or works of Licensee thereon, such additional expense is to be estimated by the Reclamation, whose estimate is to be final and binding upon the parties hereto . Licensee will make payment thereof to the United States or any of its successors or assigns within thirty (30) days after demand is made upon Licensee for payment of any such sums . As an alternative to payment, Licensee , at its sole cost and expense and within the time limits established by the United States , may remove or adapt its facilities constructed and operated by it on said land to accommodate the aforementioned structures and facilities of the United States . Licensee shall bear any costs incurred by the United States occasioned by the failure of Licensee to remove or adapt its facilities within the time limits specified . 12 . REMOVAL OF STRUCTURES Upon expiration, termination, or revocation of the License, the Licensee, or its successor in interest, shall remove all structures , equipment, or other improvements made by it from the premises at no cost to the United States . Upon failure to remove any such improvements within sixty (60 ) days of expiration, termination, or revocation, any remaining improvements shall , at the option of the United States , be removed or become the property of the United States . The Licensee shall pay all the expenses of the United States , or its assigns or successors , related to removal of such improvements . UA : Contract No . 24- 07 - 11 -L6065 , City of Meridian . Page 5 of 9 13. DISCOVERY OF CULTURAL RESOURCES The Licensee, or its successor in interest, shall immediately provide an oral notification to Reclamation of the discovery of any and all antiquities or other objects of archaeological, cultural,historic, or scientific interest. The Licensee shall follow up with a written report of their finding(s)to Reclamation within forty-eight(48)hours. Objects under consideration include,but are not limited to,historic or prehistoric ruins, human remains,funerary objects,and artifacts discovered as a result of activities under this authorization. The Licensee shall immediately cease the activity in the area of the discovery,make a reasonable effort to protect such discovery, and wait for written approval from Reclamation before resuming the activity. Protective and mitigative measures specified by Reclamation shall be the responsibility of the Licensee. 14. HAZARDOUS MATERIALS a. The Licensee,or its successor in interest,may not allow contamination or pollution of Federal lands,waters,or facilities. The Licensee,or its successor in interest,has the responsibility for care,operation, and maintenance by its employees or agents and shall take reasonable precautions to prevent such contamination or pollution by third parties. Substances causing contamination or pollution shall include, but are not limited to, hazardous materials, thermal pollution, refuse, garbage, sewage effluent, industrial waste, petroleum products, mine tailings, mineral salts, misused pesticides, pesticide containers, or any other pollutants. b. The Licensee, or its successor in interest, shall comply with all applicable Federal, State, and local laws and regulations,and Reclamation policies and directives and standards,existing or hereafter enacted or promulgated,concerning any hazardous material that will be used,produced,transported,stored,or disposed of, on or, in Federal lands,waters, or facilities. C. "Hazardous material" means any substance, pollutant, or contaminant listed as hazardous under the Comprehensive Environmental Response,Compensation,and Liability Act of 1980,as amended,42 U.S.C. § 9601, et seq., and the regulations promulgated pursuant to that Act. d. Upon discovery of any event which may or does result in contamination or pollution of Federal lands, waters, or facilities, the Licensee shall initiate any necessary emergency measures to protect health, safety, and the environment and shall report such discovery with full details of the actions taken to Reclamation. Reporting may be within a reasonable time period. A reasonable time period means: within twenty-four(24)hours of the time of discovery if it is an emergency, or by the first working day if it is a non- emergency. An emergency is any situation that requires immediate action to reduce or avoid endangering public health and safety or the environment. e. Violation of any of the provisions of this Article, as determined by Reclamation, may constitute grounds for termination of this License. Such violations require immediate corrective action by the Licensee and shall make the Licensee liable for the cost of full and complete remediation and/or restoration of any Federal resources or facilities that are adversely affected as a result of the violation. f. The Licensee, or its successor in interest, agrees to include the provisions contained in paragraphs (a)through(e) of this Article in any subcontract or third-party contract it may enter into pursuant to this License. f. Reclamation agrees to provide information necessary for the Licensee using reasonable diligence, to comply with the provisions of this Article. UA:Contract No.24-07-11-L6065,City of Meridian. Page 6 of 9 15 . SEVERABILITY Each provision of this License shall be interpreted in such a manner as to be valid under applicable law, but if any provision of this License shall be deemed or determined by competent authority to be invalid or prohibited hereunder, such provision shall be ineffective and void only to the extent ,of such invalidity or prohibition, but shall not be deemed ineffective or invalid as to the remainder of such provision or any other remaining provisions, or of this License as a whole. 16 . BINDING The provisions of this License shall apply to, and bind, the successors and assigns of the parties hereto, but no assignment or transfer of this License or any part or interest therein shall be valid until approved by Reclamation in writing. 17 . OFFICIALS NOT TO BENEFIT No Member of Congress shall be admitted to any share or part of any contract or agreement made, entered into, or accepted by or on behalf of the United States, or to any benefit to arise thereupon. IN WITNESS WHEREOF, the parties hereto have executed this License the day and year first above written. CITY OF MERIDIAN UNITED STATES OF AMERICA By By R66erf E . Si so 7 - 9 - 2024 Bryan R. Horsburgh Deputy Area Manager Title Mayor , City of Meridian Bureau of Reclamation 230 Collins Road T o�QQQptEDq(�G�sBoise , ID 837024520 =Vlip w Attes G (`ity of w Chris John o erk 7-9-20 E IDI NO SEAL . tn2T ,P . �ROrthe TREPs��� UA: Contract No . 24-07- 11 -L6065 , City of Meridian . Page 7 of 9 DISTRICT . This License Agreement has been reviewed by Pioneer Irrigation District this day of Jai � , , 20 QQq . Signed By Title �/IIQ�yY ACKNOWLEDGEMENT STATE OF IDAHO ) ) ss County of Canyon ) On this 4' day of QUAIL , 2024, personally appeared before me, the undersigned notary, Xrexd Ben ke _ known to me to be the official of the Pioneer Irrigation District who executed the within and foregoing instrument and acknowledged said instrument to be the free and voluntary act and deed of said District, for the uses and purposes therein mentioned , and on oath stated that he was authorized to execute said instrument . IN WITNESS WHEREOF , I have hereunto set my hand and affixed my official seal the day and year first above written. W* Q&&/, A41 ����� • • • • • .,.,��� Notary Public in and for the �.••' �ER 11�I '•.,� State of Idaho �•��' ���•• NO. IQ~% yi• Residing at 0 OT �i 0 My commission expires r VA •AA{lBLIC •' !2 .,,98 ••OF• •000 UA : Contract No . 24- 07- 1 I -L6065 , City of Meridian. Page 8 of 9 i ACKNOWLEDGEMENT STATE OF ID ) )ss County of ADA ) On the 9th day of July 2024, personally appeared before me, the undersigned notary, Robert E. Simison and Chris Johnson, known to me to be the Mayor and City Clerk of the City of Meridian, who executed the within and foregoing instrument and acknowledged said instrument to be the free and voluntary act and deed of said City of Meridian, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. I 1 a �J Notary Public m and for tl e CHARLENE WAY State of Idaho COMMISSION No . 67390 Residing at Meridian ID NOTARY PUBLIC My commission expires 3-2 &2028 STATE OF IDAHO ACKNOWLEDGEMENT STATE OF IDAHO ) )ss County of Ada ) On the day of 2024, personally appeared before me Bryan R. Horsburgh , to me known to be the official of the United States of America that executed the within and foregoing instrument and acknowledged said instrument to be the free and voluntary act and deed of said United States for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Idaho Residing at My commission expires UA: Contract No. 24-07- 11 -L6065, City of Meridian. 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N mow�.�// �/ Ulf_ N I..L / Q __ o LL2F w l7oJ d ��O �_ IN2 o'd- O +� ZW N QQ /f of �nm�ln WO _\ ZQ N , 0 a Z 1!1 N P P N N N N N N N N N N } m O 2 (4Pal SW)ST'bZ Aa3WO9.NOW'OIAVO WV OZ:TI EZOZ/£T/TI ZOOd 6MP'ad-J-OI-OLZE-IZ\57ao4S\OYJ\uogegS 3Al¢PV Ue'J uLIPPOW-OLZ£\TZ\sPaf-d IOB\:I Exhibit B E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2024 Budget Amendment in the Amount of$30,000.00 for Office 365 Migration Phase 1 E IDIAN:--- IDAHO C� MEMO TO CITY COUNCIL Staff Contact:Dave Tiede, Chief Information Officer, IT Meeting Date: July 9, 2024 Director Topic: Budget Amendment FY2024 in the Amount of$30,000 for Office 365 Migration Phase 1. Recommended Council Action: Approve Budget Amendment FY2024 in the Amount of $30,000 for Office 365 Migration. Mayor Robert E. Simison City Council Members: E IDIAN� Luke Cavener, President Liz Strader,Vice President Brian Whitlock Doug Taylor John Overton Anne Little Roberts MEMORANDUM TO: Mayor Robert Simison, City Council FROM: Dave Tiede, Chief Information Officer, IT Director DATE: July 9, 2024 RE: FY2024 Budget Amendment in the Amount of$30,000.00 for Office 365 Migration Phase 1. Summary This request represents one time funding to hire a consultant to start the Office 365 migration process.The remainder of the project will proceed in FY2025 when additional funding is received. Additional funding will be a combination of one time and ongoing costs. The City of Meridian faces an important decision regarding its productivity and communication software suite. With the impending end-of-life dates for its current software and the associated cybersecurity risks, it's critical to transition to a modern and supported solution. After careful consideration, including a review of options and risks, the recommendation from the IT department is to migrate to Office 365. Office 365 offers numerous benefits, including advanced features, compatibility, integration, and security enhancements. Moreover, it aligns with industry standards and offers improved collaboration and remote work capabilities, crucial in today's environment. Options considered include moving to Exchange Online only for the first year, postponing the transition for a year or more, or exploring alternative solutions like Google Workspace. However, Office 365 emerges as the most viable option, offering the best balance of functionality, cost-effectiveness, and security. While there are challenges such as ongoing subscription costs and initial data migration complexities,the benefits outweigh the drawbacks. Failure to act exposes the City to significant cybersecurity risks, regulatory non-compliance, and potential operational disruptions. Action is necessary to safeguard the City's productivity, data integrity, information systems, and reputation. By embracing Office 365,the City of Meridian will position itself for continued success on this front. Reason for Amendment We are bringing this small portion of the FY2025 budget request forward as an amendment to be able to start working on this project sooner. We anticipate the entire project to take 6 months, but this could be longer if we run into challenges. Giving us more time will help us avoid additional cybersecurity risks of being on older technology. Recommended Action When presented at City Council meeting on 07/09/2024, move to approve the budget amendment. 6/27/2024 1:28 PM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN 01 1510 41200 1 0 Wages 01 1510 41206 0 PT/Seasonal Wages 01 1510 41210 0 Overtime Please only complete the fields 01 1510 41304 0 Uniform Allowance highlighted in Orange. 01 1510 42021 0 FICA $ Amendment Details 01 1 1510 42022 0 PERSI I $ Title: Office 365 Migration Phase 1(of 2) 01 1 1510 1 42024 0 Worker's Comp $ Department Name: IT 01 1 1510 1 42025 0 1 Employee Insurance $ Presenting Department Name: IT Total Personnel Costs $ Department#: 1510 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1510 53360 1 0 Software Expense $ 30,000 $ 30,000 Project#: 01 1510 0 $ - 01 1510 0 $ Is this for an Emergency? ] Yes ] No 01 1510 0 $ New Level of Service? ] Yes ] No 01 1510 0 $ 01 1510 0 $ Clerks Office Stamp 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ 01 1510 0 $ Date of Council Approval 7-9-2024 Total Operating Expenditures $ 30,000 $ $ 30,000 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 1510 0 01 1510 0 �z 06/27/2024 01 1510 0 Department Director 01 1510 o REVIEWED 01 1510 0 By Todd Lavoie at 2:49 pm,Jun 27,2024 jfields 6.27.24 01 1510 0 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Liz Strader Approved via email 6.28.24 Fund# Dept.# G/L# Proj.# G/L#Description Total Cqun4il Liaison 01 1510 0 ---- 7-1-24 01 1510 0 A, 01 1 1510 1 1 0 1 Mayor Total Revenue/Donations $ Total Amendment Request $ 30,000 City of Meridian FY2024 Budget Amendment Form T:\Administration\Budgeting\FY2024\FY2024 Budget Amendment-Office 365 Migration Phase 1.xlsx 6/27/2024 1:28PM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: IT Funding 2024 2025 2026 2027 2028 Title: Office 365 Migration Phase 1(of 2) Personnel $ - $ $ $ $ 1—t.,.U.—forsuemiui.gsuagetn.,rena,.rents: Operating $ 30,000 $ $ $ $ ➢ Depart me r,t will send Amerdment.with Directors signature to Finance(Budget Manager}for review Capital $ - ➢ Firance wi I sent Amencmenttc Courcil Lia son fe-signature Total $ - $ 30,000 $ $ $ $ ➢Coundl Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 30,000 ➢ Mayor will send signed Amendment to Finance(Budget Manager) Evaluation Questions ➢ Firance(Budget Manager)will send anpr-ed copy of Amencment to Depa itment Please answer all Evaluation Questions using the financial data referenced above. ➢ Departmert:llladd•_c ;fAi-erdnei-m cL.It14:- rgMurl co.e Agenda Manager 1. Describe what is being requested? This request represents one time funding to hire a consultant to start the Office 365 migration process.The remainder of the project will proceed in FY2025 when additional funding is received.Additional funding will be a combination of one time and ongoing costs 2. Why was this budget request not submitted during the current fiscal year budget cycle? This was planned for FY2025. 3. What is the explanation for not submitting this budget request during the next fiscal year budget c cle? We are bringing this small portion of the FY2025 budget request forward as an amendment to be able to start working on this project sooner.We anticipate the entire project taking 6 months, but this could be longer if we run into challenges.Giving us more time will help us avoid additional cybersecurity risks of being on older technology. 1 4.Describe the proposed method of funding? If funding is split between Funds(;.,..General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund,fund balance. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. This will affect a small group of employees in other departments initially,but will affect all employees in FY2025 as we fully migrate to Office 365. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No ,Yes 8.Is the amendment going to result in the disposal of an asset?(Yes or No) ,Yes 9.Anv additional comments? Total Amendment Request $ 30,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form T:\Administration\Budgeting\FY2024\FY2024 Budget Amendment-Office 365 Migration Phase 1.xlsx E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2024 Net-Zero Budget Amendment in the Amount of$8,378.00 for grant revenue from the Office of Drug Policy Partnership for Success Law Enforcement Grant 7/1/2024 12:56PM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total EN�Ii�N___ 20 2135 41200 5032 Wages 20 2135 41206 5032 PT/Seasonal Wages 20 2135 41210 5032 Overtime $ 6,423 Please only complete the fields 20 2135 41304 5032 Uniform Allowance highlighted in Orange. JI 20 2135 42021 5032 FICA $ 491 Amendment Details 20 1 2135 1 42022 1 5032 1 PERSI I $ 767 Title: Office of Drug Policy Grant Award 20 2135 1 42024 1 5032 1 Worker's Comp $ 217 Department Name: Police 20 2135 1 42025 1 5032 1 Employee Insurance $ - Presenting Department Name: Police Total Personnel Costs $ 7,898 Department#: 2135 Operating Expenditures Primary Funding Source: 20 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 20 2135 1 52610 5032 Investigation Expense(decoy) $ 480 $ 480 Project#: 5032 20 2135 5032 $ - 20 2135 5032 $ Is this for an Emergency? ❑ Yes 0 No 20 2135 5032 $ New Level of Service? ❑ Yes 0 No 20 2135 5032 $ 20 2135 5032 $ Clerks Office Stamp 20 2135 5032 $ 20 2135 5032 $ 20 2135 5032 $ 20 2135 5032 $ 20 2135 5032 $ 20 2135 5032 $ 20 2135 5032 $ Date of Council Approva17-9-2024 Total Operating Expenditures $ 480 $ $ 480 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 20 2135 5032 7/2/2024 20 2135 5032 20 2135 5032 DKpartment Director 20 2135 5032 F EVIEWED 20 2135 5032 Todd Lavoie at 8:30 am,Jul 02,2024 20 2135 5032 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Luke C. approved via 7/2/24 email Fund# Dept.# G/L# Proj.# G/L#Description Total cil Liaisons 20 2135 33100 5032 1 Grant Revenue $ 8,378 20 2135 5032 1 7-2-24 20 2135 1 5032 1 Mayor Total Revenue/Donations $ 8,378 Total Amendment Request $ (0) City of Meridian FY2024 Budget Amendment Form F:\Accounting\Grants\5032 ODP Law Enforcement Grant-Shoulder Tap&Compliance Ck\FY24\FY2024 Budget Amendment Form-5032 ODP Grant 7/1/2024 12:56 PM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Police Funding 2024 2025 2026 2027 2028 Title: Office of Drug Policy Grant Award Personnel $ 7,898 $ $ $ $ Instructions for Submitting Budget Amendments: Operating $ 480 $ $ $ $ ➢ Department will send Amendment with Directors signature tc Finance(Budget Manager)for review Capital $ - D Finance will send Amendment to Council Liaison for signature Total $ - $ 8,378 $ $ $ $ D Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 8,378 y Mayor wills end signed Amendment to Finanre(9ndget Manager} Evaluation Questions ➢ Finance(budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Department will add copy of Amendmentto Council Agenda using Municode Agenda Manager 1. Describe what is being requested? Spending Authority in the amount of$8,378.40.Idaho State Office of Drug Policy has awarded Meridian Police Department a grant for Officer and Decoy expenses for Shoulder Tap/Compliance Checks to reduce underage drinking. 2. Why was this budget request not submitted during the current fiscal year budget cycle? _ Grant was awarded May 28,2024;with a start date of July 1,2024 that coincides with State's fiscal year. 3. What is the explanation for not submitting this budget request during the next fiscal year budget c cle? Awarded grant timeframe is July 1,2024-through June 30,2025,wich coincides with the State's fiscal year. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Grant Revenue neutral award-no General or Enterprise funds will be used for this budget amendment. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) NIn 9.Anv additional comments? Total Amendment Request $ (0) Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form F:Wccounting\Grants\5032 ODP Law Enforcement Grant-Shoulder Tap&Compliance Ck\FY24\FY2024 Budget Amendment Form-5032 ODP Grant \ IDAHO OFFICE OF 304 N 8`h St.,Room 455 Sharlene Johnson _ DRUG Boise, ID (208) PFS Grant Director 854-3049 POLIC policy-pertnership -prevention May 28, 2024 Kendall Nagy Meridian Police Department 1401 E Watertower St. Meridian, ID, 83642 Re:Notice of FY25 Partnership for Success Law Enforcement Grant Funding Dear Ms.Nagy, The Office of Drug Policy(ODP) is pleased to announce that the Meridian Police Department has been approved for a FY25 Partnership for Success Law Enforcement grant aimed to prevent underage drinking, opioid and methamphetamine misuse through June 30, 2025.The Meridian Police Department has been funded for the following activities: Compliance Checks and Shoulder Tap. Please reference the attached documents detailing the award. The total funding allocated for this grant is$8,378.40. It is required that you return a signed Grant Agreement and Grant Allocation Summary and initialed Special Terms and Conditions by July 15, 2024. If these documents are not received within that timeframe,the grant award may be withdrawn. If at any time you have questions or concerns about this grant award, please do not hesitate to contact me. I look forward to working with your agency. pW�arm regards, Sharlene Johnson Grant Director Idaho Office of Drug Policy 208.854.3049 S harlene.Johnson(a),,odn.Idaho.aov Meridian Police Department GRANT AGREEMENT This Grant Agreement(the"Agreement") is by and between the Idaho Office of Drug Policy (ODP) and the Meridian Police Department(the"Sub-recipient"). Section 1: Delivery of Services 1.1 Grant Award Period—The term of this agreement is July 1,2024—June 30,2025. Services shall begin no sooner than July 1,2024,or when both parties have signed this agreement, and will terminate June 30,2025. ODP with NOT pay for any services delivered prior to July 1,2024, or after June 30,2025. 1.2 Grant Services—The Sub-recipient shall deliver services as outlined in the Grant Allocation Summary attached hereto and incorporated by this reference. The parties may amend the Agreement from time to time if needed, in order to accurately reflect the services provided by the Sub-recipient. 1.3 Sub-recipient Role—ODP requires the Sub-recipient to deliver the services as outlined in the Agreement. The Sub-recipient may not transfer, subcontract,or delegate its obligations to any third parties without ODP's written consent. Failure to abide by this restriction may result in termination of the Agreement, or any other remedies available to ODP. Section 2: Terms of Funding 2.1 Use of Funds—The Sub-recipient agrees that funds will be used only for the approved cost categories shown on the approved budget;however,the Sub-recipient may make budget changes within the approved cost categories not to exceed 10%of the total award amount.Any changes in excess of 10%or outside of an approved budget category must be requested by the Sub-recipient and approved by ODP in a written notice prior to incurring cost. 2.2 Payment of Grant Funds—ODP will pay the Sub-recipient within 60 days of receipt of invoice contingent upon the completion of the agreed upon services,entry of required data on the quarterly reports,and compliance with the Special Terms and Conditions listed in this Agreement.Information regarding data entry will be provided. Section 3: Roles and Responsibilities 3.1 Relationship—The Sub-recipient's relationship with ODP will be that of a grantee. Nothing in this Agreement creates a partnership or employer-employee relationship between the parties. ODP will not obtain workers' compensation insurance for Sub- recipient or its employees and is not a"statutory employer" of Sub-recipient or its employees. liMeridian Police Department 3.2 Taxes and Record Keeping—The Sub-recipient is solely responsible for filing all tax returns to any federal, state or local tax authority. Additionally,the Sub-recipient must maintain and provide to CDP, upon request,all documentation supporting the Sub- recipient's request for payments. 3.3 Review—All records and documents related to this Agreement, including but not limited to fiscal records, shall be available for review, audit,and copying by CDP,and by state and federal inspectors or auditors for the period of 3 years, beginning July 1, 2024. Section 4: Termination 4.1 Termination of Agreement—If the Sub-recipient fails to provide any of the services outlined in this Agreement, CDP may provide written notice to require any of the following: 1)require the Sub-recipient to make corrective action to ensure compliance with the Agreement; 2) reduce the funding allocation to more adequately reflect the services that will be provided, as determined by ODP in its sole discretion;3)termination this Agreement;or 4)pursue any other remedy available at low or in equity. Section 5: Insurance 5.1 Insurance—The Sub-recipient shall maintain comprehensive general liability insurance and all coverages required by law sufficient for the purpose of carrying out the duties and obligations arising under this Agreement. Sub-recipient shall maintain,at all times, applicable hereto, a comprehensive liability coverage in such amounts as are prescribed by Idaho Code §6-924 as amended from time to time, as well as worker's compensation coverage for its employees as required by Idaho Code §72-301 as amended from time to time. Sub-recipient's liability coverage obligations shall be administered by the Administrator of the Division of Insurance Management in the Department of Administration for the State of Idaho, and may be covered, in whole or in part, by the State of Idaho's Retained Risk Account. Sub-recipient shall cover its liability for worker's compensation through the State of Idaho's State Insurance Fund. Upon written request, Sub-recipient shall furnish ODP with documentation evidencing the insurance required by this Agreement. Section 6: Allocation of Liability 6.1 Allocation of Liability—Each party will be responsible only for liabilities associated with the conduct of its own officials,employees, agents and volunteers, subject to the provisions of the Idaho Tort Claims Act, Idaho Code §6-901 through §6-929.Each party will defend the other party against any claims that arise solely from alleged wrongful acts, omissions or negligence of the defending party in the course of this Agreement, but does not assume responsibility for the acts, omissions or negligence of the other party of the other parry's officials, employees, agents and volunteers. Each parry shall promptly notify the other party of any claim arising under this Agreement and shall cooperate fully with the defending party or its representatives in the defense of such claim. The parties acknowledge that, if both parties participate in the State of Idaho Risk Program, any tort 21N,leridian Police Department liability claim, suit or loss arising from this Agreement shall be allocated in the accordance with law by the Office of Risk Management for purposes of the respective loss experiences and subsequent allocation or self-insurance assessments.Any party participating in the State of Idaho Risk Program shall notify such program in the event is receives notice or has knowledge of any claims arising out this Agreement. Section 7: Assurances 7.1 Authority—The Sub-recipient represents that the individual signing this Agreement has authority to bind the Sub-recipient to the terns of this Agreement. 7.2 Assurances—Sub-recipient assures ODP that all activities performed under this grant will conform to the following ODP Substance Abuse Prevention Services program standards: 7.2.1 Assurance of Compliance with Record Keeping/Data Collection Standards— The Sub-recipient will maintain detailed records on all grant funded activities, which indicate the date,time,number of participants reached, and the nature of services delivered under the grant award.The Sub-recipient will be required to collection evaluation data on all projects and submit that data to ODP via an online platform. These records shall be subject to inspection by ODP. ODP has the right to audit reimbursement requests both before and after payment and to contest any billing or portion thereof. 7.2.2 Assurance of Compliance with Idaho State Laws—The Sub-recipient assures ODP of its commitment to abide by any applicable state and federal laws,rules, regulations,and executive orders of the Office of the Governor of the State of Idaho, pertaining to equal opportunity.Pursuant to all such laws, rules, regulations, and executive orders,the Sub-recipient assures ODP that no person in the State of Idaho shall,on the grounds of race,color,religion, sex,national origin, age, or disability,be excluded from employment with or participation in, be denied the benefit of, or be otherwise subject to discrimination under any program or activity performed under a grant award(s) entered into pursuant to this Agreement. 7.2.3 Assurances of Compliance with Parental Consent Policy—The Sub-recipient assures ODP that all activities conducted with grant funds to provide services to minors will collect appropriate parental consent.All applicable staff will be fully informed of,and will abide by,the policies and requirements set forth therein. 7.2.4 Assurance of Compliance with Charitable Choice Policy—The Sub-recipient assures ODP it shall comply with the Faith-based Status and Policy Compliance. 7.2.5 Assurance of Compliance with Lobbying Policy—The Sub-recipient assures ODP that lobbying activities will not be conducted using grant funds. 31`ieridian Police Department 7.2.6 Assurance of Compliance with Federal Law regarding Supplanting of Funds The Sub-recipient assures ODP that Partnership for Success Law Enforcement grant funds will not be used to supplant expenditures from other Federal, State or local sources. Section S: Miscellaneous 8.1 Governing Law—Agreement shall be governed by and construed under the laws of the state of Idaho and the parties hereto consent to the jurisdiction and exclusive venue of the state courts of Ada County in the state of Idaho in the event of any dispute with respect to the Agreement. 8.2 Termination of Fiscal Necessity—ODP is a government entity and it is understood and agreed that ODP's reimbursement payments under this Agreement shall be paid from Idaho State Legislative appropriations,funds granted by the federal government, or both. The Legislature is under no legal obligation to make appropriations to fulfill this Agreement.This Agreement shall in no way or manner be construed so as to bind or obligate the state of Idaho beyond the term of any particular appropriate of funds by the Idaho State Legislature, or beyond any federal funds granted to ODP, as may exist from time to time. ODP shall have the right to terminate the Agreement in whole or in part(or any order placed under it) if, in its sole judgement,the Legislature of the state of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for ODP to continue such payments, or requires any return or"give-back" of funds required for ODP to continue payments, or if the Executive Brach mandates any cuts or holdbacks in spending, or if funds are not budgeted or otherwise available (e.g.,through repeal of enabling legislation), or if the State discontinues or makes a material alteration of the program under which funds were provided, or if federal grant funds are discontinued. ODP shall be not be required to transfer funds between accounts in the event that funds are reduced or unavailable.All affected future rights and liabilities of the parties shall thereupon cease with ten (10)calendar days after notice to the Sub-recipient. Further, in the event that funds are no longer available to support the Agreement,as described herein, ODP shall not be liable for any penalty,expense, or liability or for general, special, incidental, consequential or other damages resulting therefrom.At Sub- recipient's request, ODP shall promptly provide supplemental documentation as to such Termination for Fiscal Necessity.Nothing in this section shall be construed as ability by ODP to terminate for its convenience. 8.3 No Waiver—The failure of either party to require strict performance of any term of condition of this Agreement,or to exercise any option or discretion granted to it, in any one or all instances shall not be construed to be a waiver or relinquishment of any such term or condition. The same shall be and remain in full force and effect unless there is a prior written waiver by the wavering party. 8.4 Force Majeure—If either party is delayed, hindered, or prevented from performing any act required under the Agreement by reason of delay beyond the reasonable control of the asserting party including, but not limited to, interruption of the power supply,theft, fire, 41tvderidian Police Department Act of God or public enemy, severe and unusual weather conditions, injunction,riot, strikes, lockouts, insurrection,war, or court order,then performance of the act shall be excused for the period of delay. In that event,the;period for the performance of the act shall be extended for a period equivalent to the period of the delay. Matters of the Sub- recipient's finances shall not be considered a forced majeure. 8.5 Severability—If any term, provision,covenant, or condition of the Agreement, or the application thereof to any parry or circumstance, shall be held to be illegal, invalid,or unenforceable in whole or in part of for any reason, the remaining terms,provisions, covenants and conditions of the Agreement shall continue in full force and effect as if the Agreement had been executed with the illegal, invalid or unenforceable portion eliminated, so long as the Agreement as so modified continues to express, without materials change,the original intentions of the parties as to the subject matter of the Agreement, and the deletion of such portion of the Agreement will not substantially impair the respective benefits or expectations of the parties to the Agreement. 8.6 Entire Agreement—The Agreement constitutes the entire agreement between the parties hereto and shall supersede all previous applications, proposals, oral or written, negotiations, representations, commitments, and all other communications between the parties.All exhibits attached hereto and referenced herein are hereby incorporated and made an integral part of this Agreement. 8.7 Counterparts—This agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. Accepted and Agreed Sub-recipient Organization Office of Drug Policy 1 Signed: Signed: Title: .4 V W Title: Administrator cccrc 'Yla J&Y- Date: .S40112`4 Date:-5 . ILO 511%leridian Police Department PERFORMANCE REQUIREMENTS Due Date: Quarterly Report Deadlines Quarterly Progress and Financial Reports are due to ODP as follows: Quarters Months Reporting Deadlines Ql July-Sept Oct 15 Q2 Oct-Dec Jan 15 Q3 Jan-Mar April 15 Q4 April-June July 15 • The Sub-recipient must enter all data required for quarterly outcome reporting into ODP's online platform to accurately record delivery of services: h_Ms://form.iotform_com/idahoODP/le-quarterly-report. • Requests for reimbursements must be submitted as needed throughout the quarter through an online platform: httosJ/form.iotfonn.com/ldaboODP/PFS-LE Reimbursement. • All requests for reimbursements pertaining to the grant fiscal year must be made before July 15, 2025. Other Performance Requirements • The Sub-recipient shall deliver the programs/services as detailed in the Grant Allocation Summary. • The Sub-recipient shall collect and report data in accordance with ODP's directions and standards. • The Sub-recipient shall be responsible for all news and information emailed and posted on prevention.odp.idaho.gov. 61Meridian Police Department GRANT ALLOCATION SUMMARY Partnership for Success(CDFA 93.243)Law Enforcement Grant Award State Fiscal Year 2024 Sub-recipient Name: Meridian Police Department Grant Allocation: $8,378.40 Budget Summary Personnel Mileage Equipment I Supply Contractual I Indirect Total $7,930.40 $ $ 1 $ $448.00 1 $ $8,378.40 This award is subject to the Special Terms and Conditions attached. Granting Official: Date: S y Recipient Official: Date: r-) 71Nleridian Police Department SPECIAL TERMS AND CONDITIONS Initialing below ensures that the Meridian Police Department is aware and willing to comply with the Special Terms and Conditions. Grantee The Sub-recipient will not use federal funds made available through this award to supplant state or local funds. If there is a potential presence of supplanting, the Sub-recipient will provide documentation demonstrating that any reduction in non-Federal resources occurred for reasons other than receipt of expected receipt of Federal.funds. The Sub-recipient must ensure that project funds are not commingled with funds from other federal services. In addition, the Sub-recipient is prohibited from commingling funds on either a program-by-program basis or a project-by- project basis.Funds specifically budgeted and/or received from one project cannot be used to support another. Where a Sub-recipient's accounting system cannot comply with this requirement, it is recommended that the Sub-recipient establish a system to provide adequate fund accountability for each project that it has been awarded. / The Sub-recipient will ensure that all persons having contact with vulnerable populations, including but not limited to children, incarcerated individuals,the elderly,the unhoused, and individuals with mental illness,to deliver services funded by this grant will obtain a background check before services are delivered. The Sub-recipient shall supply ODP with documentation ensuring a proper background check, upon request. The Sub-recipient is responsible for employing organization and management techniques necessary to assure proper and efficient administration including accounting,budgeting, reporting, auditing, and other review controls and maintaining such records. The Sub-recipient will spend funds according to the Grant Allocation Summary.If there are needed modifications in the project budget or activities, the Sub-recipient will complete proper paperwork and await ODP approval before monies are spent on said modified activities. I ,, The Sub-recipient will ensure that all personnel costs associated with these funds are considered overtime. j 81 0.1 e r i d i an P a I i c e D c p art men t E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing for Program Year 2024 Community Development Block Grant Action Plan PUBLIC HEARING SIGN IN SHEET DATE : July 9, 2024 ITEM # 21 PROJECT NAME : Program Year 2024 Community Development Block Grant Action Plan I wish to testify Your Full Name Your Full Address Representing ( mark X ( Please Print ) HOA ? if yes ) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 M buy MERIDI CDBG rog ra-rn- . a . ,� 4- , 4.F, ■. HELP US IMPROVE OUR COMMUNITY We Need Your Opinion ! Meridian's Community Development Block Grant (CDBG) Program has identified projects to make our community better and we want to know your thoughts. \ ■ N.0 Give iDui Feedback • At Events • Online Survey located at: https://meridiancity.org/announcements • Contact Crystal Campbell at ccampbell@meridiancity.org or (208) 489-0575 Feedback Survey Upcominq Events • June 18, 2024: Open House at Meridian City � Open House gctivities Hall from 4 pm to 6 pm •► Talk to Staff • June 20, 2024: Open House at Meridian Vote °n ProJects Library (Cherry Lane) from 10 am to 3:30 pm CO'nmuy Mural nit . al • • July 9, 2024: Public Hearing at Meridian City j s Hall at 4:30 pm t About CDBG =w�� A The Community Development Block Grant (CDBG) is a program that provides funding to support housing stability in our community. The selected projects aim to improve housing, enhance walkability for easier access to schools and services, promote better health, and provide services that help people remain stably housed. Your feedback will help us understand your support for these projects. MeridianCampbellBroadway - MERIDIANCITY.ORG/CDBGccampbell@meridiancity.org Meridian, ID 83642 • : 489-0575 ProgramMERIDIAN CDBG PROGRAM 1 October1 • September 30, 2025 Proposed Projects Emergency Rental Assistance RENT Jesse Tree $43,698 01 Money to help people pay rent so they don't get evicted. Youth Scholarships Boys and Girls Club $34,959 02 Access to extended care and after school programs. Homeowner Repairs NeighborWorks Boise D $160,000 0 Weatherization, accessibility, and emergency repair. o Better Walkways $235,221 This project will improve sidewalks and 04 lighting in low to moderate income areas. • Priority 1: W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St • Priority 2: NW 7th from W. Carlton to Cherry • Priority 3: W Maple from NW 4th to NW 2nd https-//meridiancity.org/announcements ccampbell@meridiancity.org 0: Meridian CDBG PY24 Action Plan Summary Introduction The City of Meridian,an Entitlement Community, has received annual funds from the U.S. Department of Housing and Urban Development's (HUD) Community Development Block Grant(CDBG) Program since 2007. The City is currently operating under the Five-Year Consolidated Plan (Con Plan)for program years 2022- 2026.This plan outlines strategies,goals, and community development needs identified through collaboration with community members and local entities. This Action Plan covers the third year of the 2022-2026 Con Plan,guiding the City's CDBG Program for Program Year 2024(PY24),from October 1, 2024,to September 30, 2025.The PY24 Action Plan summarizes actions, activities, and resources to be utilized during PY24 to address the goals and priority needs identified in the 2022-2026 Con Plan. Objectives and Outcomes Meridian's 2022-2026 Con Plan is a strategic plan to meet the housing and community development needs of low and moderate-income and special needs households.The Con Plan serves as: • A planning document built on a participatory process among citizens, organizations, businesses, and other stakeholders. • A submission for federal funds under HUD's formula grant program. • A strategy for carrying out HUD programs. • A management tool for assessing performance,tracking success, and determining the course of future Con Plans. Evaluation of Past Performance At the end of each program year, Meridian provides an annual report to HUD, known as the Consolidated Annual Performance Evaluation Report(CAPER).This report includes: • Description of available resources. • Investment of resources. • Geographic distribution and location of investments. • Assistance provided to families and persons, including racial and ethnic distribution. • Actions taken to affirmatively further fair housing. • Other actions indicated in the Strategic Plan and the Action Plan. Performance reporting serves to: 1. Provide HUD with the necessary information to assess each grantee's ability to carry out relevant CPD programs in compliance with applicable rules and regulations. 2. Provide information for HUD's Annual Report to Congress. 3. Allow grantees to describe their successes in meeting objectives stipulated in their Con Plan. City of Meridian Community Development Block Grant Program(CDBG) PY24 Action Plan Summary Citizen Participation and Consultation Process Citizen participation actively encourages input from the low and moderate-income population in planning the five-year Con Plan,the Action Plan,Substantial Amendments, and the CAPER.The City seeks broad participation, particularly from low-and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. All public meetings were held in locations convenient to residents, especially potential or actual beneficiaries. Citizen participation was crucial in the needs assessment, market analysis, and construction of the goals and priorities in the Con Plan and the PY24 Action Plan. Summary of Public Comments Meridian documents all comments received during the public participation process, including feedback from online surveys.These comments and survey results shaped the specific priorities and goals in the Con Plan and the PY24 Action Plan, ensuring alignment with community needs. City of Meridian Priority Needs and Goals The City of Meridian's 2022-2026 Con Plan addresses three primary priority needs. • Decent Housing:The focus on providing decent housing by preserving and increasing affordable housing, supporting housing for special needs groups, and transitioning homeless persons and families into stable housing. • Suitable Living Environment:The City aims to create a suitable living environment by enhancing neighborhood safety and livability, promoting the integration of low to moderate-income (LMI) residents, and reinvesting in deteriorating areas. • Economic Opportunities:The plan seeks to expand economic opportunities by promoting homeownership, supporting community development for long-term viability, and empowering LMI individuals to achieve self-sufficiency. To meet these needs,the plan identifies the following goals: • Public Facilities and Infrastructure Improvement:The plan aims to improve public facilities and infrastructure such as neighborhood facilities and sidewalks. • Public Services:The City will fund various services to help low to moderate income residents maintain their housing stability. Examples of services include emergency rental assistance and childcare scholarships. • Housing:The City will focus on increasing access to safe and affordable housing through activities such as homeownership assistance and homeowner repairs. • Program Administration:This goal will cover administrative costs,fair housing initiatives, and ensure compliance with federal regulations to effectively manage the program. 2 1 P a g e City of Meridian Community Development Block Grant Program(CDBG) PY24 Action Plan Summary Proposed Projects for PY24 1. Emergency Rental Assistance:Jesse Tree, $43,698,for rent payment assistance to prevent eviction. 2. Youth Scholarships: Boys and Girls Club, $34,959,for extended care and after-school programs. 3. Homeowner Repairs: NeighborWorks Boise,$160,000,for weatherization, accessibility, and emergency repairs. 4. LMA Walkability: Improving sidewalks and lighting in low to moderate-income areas, $235,221. Priorities for PY24: • W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St • NW 7th from W Carlton to Cherry • W Maple from NW 4th to NW 2nd 3 � z � - } w z Q za O = J Y U > O �p O W J U U000AW CLM O N October 1, 2024 to 33 E. Broadway September 30, 2025 Meridian, Idaho ccampbell@meridiancity.org Meridian CDBG Program I PY24 Action Plan Contents ExecutiveSummary............................................................................................................... 1 AP-05 Executive Summary................................................................................................................................1 PR-05 Lead & Responsible Agencies.................................................................................................................4 AP-10 Consultation...........................................................................................................................................5 AP-12 Participation.........................................................................................................................................26 ExpectedResources............................................................................................................. 31 AP-15 Expected Resources..............................................................................................................................31 Annual Goals and Objectives ............................................................................................... 33 AP-20 Annual Goals and Objectives................................................................................................................33 Projects............................................................................................................................... 36 AP-35 Projects.................................................................................................................................................36 AP-38 Project Summary..................................................................................................................................38 AP-50 Geographic Distribution—91.220(f).....................................................................................................44 AffordableHousing..............................................................................................................45 AP-55 Affordable Housing...............................................................................................................................45 AP-60 Public Housing......................................................................................................................................47 AP-65 Homeless and Other Special Needs Activities......................................................................................49 AP-75 Barriers to affordable housing .............................................................................................................52 AP-85 Other Actions .......................................................................................................................................53 Program Specific Requirements........................................................................................... 56 AP-90 Program Specific Requirements...........................................................................................................56 Attachment 1: Citizen Participation ..................................................................................... 57 Planningfor Action Plan..................................................................................................................................57 PublicComments........................................................................................................................................57 Affidavitof Publication ...............................................................................................................................60 DraftAction Plan.............................................................................................................................................63 PublicComments........................................................................................................................................63 Affidavitof Publication ...............................................................................................................................63 Attachment 2: Resolution.................................................................................................... 64 Meridian CDBG Program I PY24 Action Plan Executive Summary AP-05 Executive Summary 24 CFR 91.200(c), 91.220(b) 1. Introduction: The City of Meridian is an Entitlement Community receiving annual funds from the U.S. Department of Housing and Urban Development's (HUD's) Community Development Block Grant(CDBG) Program since 2007.The City is currently operating under the Five-Year Consolidated Plan (Con Plan)for program years 2022-2026.The Con Plan outlines strategies,goals, and community development needs identified through collaboration with community members and local entities. This Action Plan is for the third year of the 2022-2026 Con Plan, providing guidance to the City's CDBG Program for Program Year 2024(PY24), covering October 1, 2024,to September 30, 2025.The PY24 Action Plan summarizes the actions, activities, and resources to be utilized during PY24 to address the goals and priority needs identified in the 2022-2026 Con Plan. 2. Summarize the objectives and outcomes identified in the Plan: Meridian's 2022-2026 Con Plan is a five-year strategic plan that provides an outline of actions for the community as it works toward meeting the housing and community development needs of its low and moderate-income and special needs households. The plan's development includes a profile of the community and its economy, an assessment of housing and community development needs, and the development of long-range strategies to meet those needs. The Con Plan serves the following functions: • A planning document for the City,which builds on a participatory process among citizens, organizations, businesses, and other stakeholders; • A submission for federal funds under HUD's formula grant program for jurisdictions; • A strategy to be followed in carrying out HUD programs; and • A management tool for assessing performance,tracking success, and determining the course of future Con Plans. The 2022-2026 Con Plan was prepared in accordance with Sections 91.100 through 91.230 of HUD's Consolidated Plan Final Rule. Below are HUD's objectives and the City's projected outcomes over the course of the 2022-2026 Con Plan: 1. Provide decent housing by preserving the affordable housing stock, increasing the availability of affordable housing, reducing discriminatory barriers, increasing the supply of supportive housing for those with special needs, and transitioning homeless persons and families into housing. 2. Provide a suitable living environment through safer, more livable neighborhoods,greater integration of LMI residents throughout Meridian, increased housing opportunities, and reinvestment in deteriorating neighborhoods. 11 Page Meridian CDBG Program I PY24 Action Plan 3. Expand economic opportunities through homeownership opportunities, development activities that promote long-term community viability, and the empowerment of low-and moderate-income persons to achieve self-sufficiency. 3. Evaluation of past performance: At the end of its program year, Meridian is required to provide an annual report to HUD that summarizes its performance for the program year.This report is called the Consolidated Annual Performance Evaluation Report(CAPER). The CAPER must include a description of the resources made available,the investment of available resources, the geographic distribution and location of investments,the families and persons assisted (including the racial and ethnic distribution of persons assisted),the actions taken to affirmatively further fair housing, and other actions indicated in the Strategic Plan and the Action Plan. Performance reporting meets three basic purposes: 1. Provides HUD with the necessary information to meet its statutory requirement to assess each grantee's ability to carry out relevant CPD programs in compliance with all applicable rules and regulations; 2. Provides information necessary for HUD's Annual Report to Congress, also statutorily mandated; and, 3. Provides grantees an opportunity to describe to citizens their successes in meeting objectives stipulated in their Con Plan. 4. Summary of Citizen Participation Process and consultation process: Citizen participation includes actively encouraging citizens, particularly the low and moderate-income population,to participate in the planning process for the five-year Con Plan,the Action Plan,the submission of Substantial Amendments, and the development of the Consolidated Annual Performance Report(CAPER). The City encouraged and sought broad participation but especially encouraged participation from low-and moderate-income persons, residents of predominantly low-and moderate-income neighborhoods, minorities, non-English speaking persons, persons with disabilities, public housing residents, local and regional institutions, businesses, developers, and nonprofit organizations. All public meetings were held in a location convenient to residents, particularly potential or actual beneficiaries. Citizen participation played a critical role in the needs assessment, market analysis, and the construction of the goals and priorities featured in the Con Plan. It was also vital in developing this year's Action Plan, ensuring that previously identified goals and priorities continue to meet the community's needs. 5. Summary of public comments: Meridian acknowledges and documents all comments received during the public participation process.This includes recording and analyzing feedback from the online survey. The comments and survey results played a critical role in shaping the specific priorities and goals outlined in the Con Plan and subsequently addressed in the current Action Plan. By incorporating public input, Meridian ensures that the Action Plan continues to align with the identified needs and goals of the community. 2 � Meridian CDBG Program I PY24 Action Plan 6. Summary of comments or views not accepted and the reasons for not accepting them: Meridian accepts and records all comments. 7. Summary: Meridian has implemented and adopted a Citizen Participation Plan (CPP) in conjunction with the 2022-2026 Con Plan.This CPP serves as a framework for facilitating public input and engagement in the allocation of Community Development Block Grant(CDBG)funds granted to the City.The CPP outlines the methods and procedures for providing notice and conducting outreach to residents regarding public hearings related to all aspects of the CDBG process.The CPP ensures that the community has opportunities to participate and provide input in the decision-making processes related to CDBG funding. 3 1 P a g e Meridian CDBG Program I PY24 Action Plan PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan: Agency Role Name Department/Agency CDBG Administrator MERIDIAN Economic Development, Mayor's Office Table 1—Responsible Agencies Narrative: The Meridian CDBG Program is overseen by the Mayor's Office.The Program collaborates closely with various departments within the city, including the Community Development Department, Planning Division staff, Economic Development Division staff, as well as other departments like Public Works, Finance, and Parks and Recreation.This collaborative approach ensures coordination and integration of efforts across different departments to effectively implement CDBG-funded projects and initiatives in Meridian. Consolidated Plan Public Contact Information: Crystal Campbell, Community Development Program Coordinator Mayor's Office City of Meridian 33 E. Broadway Avenue Meridian, ID 83642 208-489-0575 4 1 P a g e Meridian CDBG Program I PY24 Action Plan AP-10 Consultation 24 CFR 91.100, 24 CFR 91.200(b), 24 CFR 91.215(I) 1. Introduction: The City of Meridian values agency consultation to identify and address priority needs within the community. This inclusive process involves active participation from non-profit organizations, private citizens,and public agencies,fostering a collaborative effort.Through extensive outreach and consultation,the City engaged with citizens, local municipal officials, non-profit agencies, public housing agencies, governmental agencies, private organizations, and the Continuum of Care (CoC) in the development of the Plan. By involving a diverse range of stakeholders,the City ensures that the Con Plan and subsequent Action Plans accurately reflects the needs and aspirations of the community. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health,mental health and service agencies (91.215(1)): While there are no public housing units in Meridian, an estimated 8 percent of the housing authority's total voucher supply are used within Meridian City limits.The City collaborated with the Ada County Housing Authority(ACHA),the local public housing authority,to assist the City in better understanding ACHA's resources and needs.ACHA and the City are both involved with the CoC.The CoC meetings provide an opportunity to collaborate with regional and local housing providers(public, non-profit, and private) and health and social service agencies(including private and non-profit mental health, emergency, and healthcare providers). Additionally,the City has developed a socioeconomic profile of Meridian to identify gaps in service, likely partnerships, and needs of the community.The City is dedicated to extending further support to organizations that help meet the community's identified needs. One need that is readily apparent is the need for housing affordability and rental support. Meridian is dedicated to increasing its affordable housing inventory to ensure residents of all income levels can find housing in Meridian and provide necessary supportive services. City staff will continue to stay engaged with the housing affordability and supportive service community so the City can better provide important tools and resources to affordable housing developers and supportive service providers. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families,families with children,veterans,and unaccompanied youth)and persons at risk of homelessness: The City of Meridian actively coordinates with the Continuum of Care(CoC), known locally as Our Path Home Connect,to address the needs of homeless individuals and families, particularly those who are chronically homeless,families with children,veterans, and unaccompanied youth.The CoC consists of representatives from various organizations that provide services related to housing, health, social services,victim support, employment, and education for low-income individuals and families, as well as those experiencing homelessness. The City's collaboration with the CoC involves engaging staff members from neighboring communities, along with representatives from public and private entities.These entities include housing providers, healthcare facilities, mental health service providers,foster care and youth programs, corrections programs and 5 1 P a g e Meridian CDBG Program I PY24 Action Plan institutions,victim services, law enforcement agencies in Ada County, nonprofit organizations, state departments, and school districts, among others. By bringing together these diverse stakeholders,the City aims to develop comprehensive strategies and initiatives to prevent homelessness, provide support and resources to homeless individuals and families,and address the underlying causes of homelessness.This collaborative effort ensures that the City works closely with publicly funded institutions and systems of care that may discharge individuals into homelessness, such as health-care facilities, mental health facilities,foster care and youth facilities, and corrections programs and institutions. Through the coordinated efforts of the CoC,the City of Meridian strives to enhance services, improve access to affordable housing, provide necessary healthcare and mental health support, and create a supportive environment for individuals and families at risk of or experiencing homelessness. In 2017, Our Path Home Connect launched coordinated entry,which provides a single point of entry for households experiencing homelessness. Due to the data collected through coordinated entry, Our Path Home Connect has identified four strategic initiatives: 1. End family homelessness, 2. Prevent first-time homelessness, 3. Expand supportive housing opportunities,and 4. Evolve the partnership. The involvement of foster care and other youth programs has encouraged the City to further evaluate the non-traditional homelessness experienced by youth and their families in Meridian. The City of Meridian has enhanced its collaboration with Our Path Home Connect(the local Continuum of Care) by including a CoC representative in the CDBG Scoring Committee.This representative serves in an advisory capacity, ensuring CoC perspectives are considered in evaluating applications for public service and housing project funding.This inclusion leverages the CoC's expertise in addressing homelessness, aligning CDBG fund allocations with CoC priorities and goals.The City's objective is to promote informed decision- making and a comprehensive approach to tackling homelessness and its associated challenges in Meridian. Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in determining how to allocate ESG funds,develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds,and develop funding, policies and procedures for the operation and administration of HMIS: The City of Meridian does not directly receive ESG funds, as the state is the sole recipient. However, Meridian staff attend CoC meetings where ESG fund allocation is discussed.The City aligns with the CoC's strategy for using ESG funds by funding homeless prevention activities, as Meridian does not have any emergency shelters. Additionally,the City participates in executive meetings and the FUND and PREVENT Committees to identify funding opportunities and streamline homelessness prevention services.Although Meridian does not directly utilize HMIS, it supports the CoC's efforts in the operation and administration of HMIS. 2. Describe Agencies,groups,organizations and others who participated in the process and describe the jurisdiction's consultations with housing,social service agencies and other entities: 6 1 P a g e Meridian CDBG Program I PY24 Action Plan 1 Agency/Group/Organization Ada County Housing Authority (ACHA) Agency/Group/Organization Type Housing PHA Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Public Housing Needs Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs HOPWA Strategy Market Analysis Briefly describe how the The City of Meridian actively consults and engages with the Agency/Group/Organization was Ada County Housing Authority to understand the public consulted.What are the anticipated housing needs in the community and improve services. outcomes of the consultation or Through phone calls and meetings,they aim to identify areas for improved coordination? opportunities for coordination and cooperation to enhance housing access and stability in Meridian. By collaborating with the housing authority,the city seeks to gain insights into the specific challenges faced by individuals and families in need of housing, including barriers to affordable options.Through ongoing communication,they aim to develop strategies and initiatives such as streamlining processes and expanding affordable housing options to ensure long-term stability.The anticipated outcome is to improve housing access and stability, creating a more inclusive and supportive community for all residents. 2 Agency/Group/Organization Boise City/Ada County Continuum of Care Agency/Group/Organization Type Housing PHA Services- Housing Services-Children Services-Elderly Persons Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims 7 Page Meridian CDBG Program I PY24 Action Plan Health Agency Child Welfare Agency Publicly Funded Institution/System of Care Other government-State Other government- Local Regional organization Planning organization What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Briefly describe how the Our Path Home serves as the Boise City/Ada County Agency/Group/Organization was Continuum of Care(CoC) and is composed of representatives consulted.What are the anticipated from various agencies,groups, and organizations involved in outcomes of the consultation or areas addressing housing, homelessness, and fair housing in the for improved coordination? community.Through monthly scheduled meetings, subcommittee meetings, and email exchanges, Our Path Home collaborates with the city to provide valuable insights into the needs of the community in these areas.The city actively engages with Our Path Home to gather information and perspectives that inform funding recommendations and strategies to address homelessness, homelessness prevention, and fair housing activities. By working together,the city and Our Path Home aim to develop effective solutions, allocate resources appropriately, and create a community that is inclusive, supportive, and responsive to the housing needs of its residents. 3 Agency/Group/Organization Boys and Girls Club of Ada County Agency/Group/Organization Type Services-Children Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Anti-poverty Strategy Briefly describe how the The City of Meridian regularly consults and engages with the Agency/Group/Organization was Boys&Girls Club, an organization that focuses on providing consulted.What are the anticipated support to youth and families in the community.Through outcomes of the consultation or meetings and communication via email and phone calls,the areas for improved coordination? city aims to assess the needs of school-age children, particularly those from low-to moderate-income families. By consulting with the Boys&Girls Club,the city seeks to identify specific requirements and provide assistance to these families, allowing them to allocate their income towards maintaining stable housing.The anticipated outcome of these 8 1 P a g e Meridian CDBG Program I PY24 Action Plan consultations is to improve the overall well-being of youth and families in need within the community by coordinating efforts and providing support through collaborative initiatives. 4 Agency/Group/Organization Can/Ada Collaborative Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Other government- Local Regional organization Planning organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homeless Needs -Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Market Analysis Economic Development Anti-poverty Strategy Lead-based Paint Strategy Briefly describe how the The Can/Ada Collaborative is a collaborative group consisting Agency/Group/Organization was of local entitlement communities in the region, including consulted.What are the anticipated Boise, Meridian, Nampa, and Caldwell.Through regular outcomes of the consultation or meetings and email communication,the collaborative aims to areas for improved coordination? ensure compliance with federal regulations, particularly related to HUD funding.The participating municipalities strive to align their activities and initiatives with regional needs while addressing local needs, maximizing the impact of CDBG funds.The collaborative approach allows representatives to share information, discuss best practices, and identify areas for collaboration, leading to a comprehensive and coordinated 9 1 P a g e Meridian CDBG Program I PY24 Action Plan response to community development challenges. By working together,the Can/Ada Collaborative enables the participating communities to meet federal regulations, address regional needs, and effectively utilize CDBG funds for community development initiatives. 5 Agency/Group/Organization CATCH, Inc. Agency/Group/Organization Type Housing Services- Housing Services-homeless Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the CATCH (Charitable Assistance to Community's Homeless) is a Agency/Group/Organization was crucial public-private partnership in Ada County dedicated to consulted.What are the anticipated ending homelessness.The organization recognizes permanent outcomes of the consultation or housing as the fundamental solution to homelessness and areas for improved coordination? views housing as an integral part of healthcare.CATCH's primary focus is on addressing homelessness among children and families in Ada County,and they collaborate actively with local partners to provide pathways to secure permanent housing.This collaboration encompasses various initiatives such as operating warming shelters, developing supportive housing plans, offering resolution assistance, and implementing prevention efforts.The city engages in consultations with CATCH through meetings and email exchanges to ensure effective coordination and communication.These consultations serve as a platform for discussing strategies,sharing information, and identifying opportunities for collaboration and improvement. By consulting with CATCH,the city aims to align its efforts with the organization's expertise and utilize their collaborative network to maximize the impact of homelessness prevention and support programs.The anticipated outcome is to enhance coordination, leading to more effective and comprehensive solutions to end homelessness for children and families in Ada County. 101Page Meridian CDBG Program PY24 Action Plan 6 Agency/Group/Organization City of Meridian Agency/Group/Organization Type Housing Services- Housing Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Employment Service-Fair Housing Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide Agency- Managing Flood Prone Areas Agency- Management of Public Land or Water Resources Agency- Emergency Management Other government- Local Grantee Department What section of the Plan was Housing Need Assessment addressed by Consultation? Lead-based Paint Strategy Public Housing Needs Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the The City of Meridian has actively engaged in providing insights Agency/Group/Organization was and expertise in various areas relevant to the program.This consulted.What are the anticipated includes sharing knowledge on planning and zoning outcomes of the consultation or regulations, building codes, disaster recovery, housing areas for improved coordination? affordability, population growth, and the specific needs of low-to moderate-income residents.To ensure smooth coordination and effective implementation of the program, there is constant communication between CDBG staff and other departments.This communication occurs through various channels,such as in-person discussions, meetings, emails, and phone calls.The regular and daily contact with 111 Page Meridian CDBG Program I PY24 Action Plan different departments allows for seamless information sharing and collaboration.The city's plan to streamline access throughout the city demonstrates its commitment to improving the program's efficiency and effectiveness. By streamlining access,the city aims to enhance the ease with which low-to moderate-income residents can access the resources and support provided by the program.This could involve simplifying application processes, improving information dissemination, or implementing measures to remove barriers to access. Overall,the City of Meridian's active involvement in providing insights, maintaining constant communication with other departments, and its plan to streamline access reflects its dedication to optimizing the program's impact and ensuring that low-to moderate-income residents can benefit from the resources available in an efficient and equitable manner. Additionally,the City actively participates in various projects and initiatives to improve connectivity and access to high- speed internet services. One of the ongoing projects is the development of a fiber ring that would interconnect facilities and provide infrastructure for ISPs to offer cost-effective fiber services in Ada County. While funding for this project is pending,the City is working to secure grants to support its implementation. A digital access study has been conducted to gather insights and inform efforts to bridge the digital divide in the community. Meridian has also collaborated with TDS and other providers such as Sparklight and Lumen to bring more competition to the area, resulting in improved pricing for residents. By engaging with these service providers,the City aims to enhance options and affordability for high-speed internet services. Through these initiatives,the City of Meridian demonstrates its commitment to addressing the connectivity needs of its residents and fostering a competitive market for internet service providers. By actively seeking partnerships and exploring innovative solutions, Meridian strives to ensure that its community has access to reliable and affordable internet services. 7 Agency/Group/Organization COMPASS Agency/Group/Organization Type Other government- Local Regional organization Planning organization 121Page Meridian CDBG Program I PY24 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Non-Homeless Special Needs Public Transit Briefly describe how the The City of Meridian actively engages in consultations with Agency/Group/Organization was COMPASS, including involvement in the housing affordability consulted.What are the anticipated workgroup,and the transportation workgroup to improve outcomes of the consultation or access to affordable housing and transportation for its areas for improved coordination? residents.These consultations involve regular meetings and ongoing communication through emails. COMPASS, as a regional planning organization, provides valuable insights into regional planning and development strategies, allowing the city to align its efforts with regional priorities and address housing and transportation challenges effectively.The housing affordability workgroup focuses on understanding the local housing market, identifying barriers to affordability, and exploring solutions to promote access to safe and affordable housing options.The transportation workgroup aims to improve transportation infrastructure, promote sustainable mobility, and ensure accessibility for all residents.Through these consultations,the City of Meridian seeks to foster collaboration, share knowledge, and develop strategies that enhance access to affordable housing and transportation, ultimately improving the quality of life for its residents. 8 Agency/Group/Organization FACES of Hope Agency/Group/Organization Type Services- Housing Services-Victims of Domestic Violence Services-Victims What section of the Plan was Homelessness Strategy addressed by Consultation? Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The City of Meridian collaborates with Faces of Hope, a local Agency/Group/Organization was organization dedicated to supporting victims of violence,to consulted.What are the anticipated enhance services and ensure access for those in need.These outcomes of the consultation or consultations involve email communication,workshops, and areas for improved coordination? meetings,facilitating a comprehensive and collaborative approach. Faces of Hope plays a crucial role in providing resources and support to victims, and by consulting with them, the city aims to gain a deeper understanding of the specific needs of victims in Meridian.Through these engagements, they can identify opportunities for collaboration, address service gaps, and develop initiatives that improve access to 131Page Meridian CDBG Program I PY24 Action Plan support services.The ultimate goal is to enhance the availability and accessibility of services for victims of violence, empowering them to heal and rebuild their lives within the community. 9 Agency/Group/Organization The Housing Company Agency/Group/Organization Type Housing Services- Housing Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The Housing Company, a property management agency in Agency/Group/Organization was Idaho, is consulted through meetings, emails, and phone calls. consulted.What are the anticipated The purpose of these consultations is to explore strategies to outcomes of the consultation or increase the availability of affordable housing units for low- areas for improved coordination? income earners.The city seeks to gain insights into the services and resources provided by The Housing Company to ensure that residents have access to guidance and support throughout the housing process.Additionally, consultations aim to understand the challenges faced by minimum wage earners in finding affordable and suitable housing.The anticipated outcome of the consultation and improved coordination is to explore collaborative approaches that mitigate the impact of rising costs and find creative solutions to make housing more affordable and accessible. Ultimately, this collaboration aims to ensure that underserved communities have access to decent and affordable housing options, promoting stability and well-being within the community. 10 Agency/Group/Organization Idaho Fair Housing Forum Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The City engages in virtual meetings with this group to consult Agency/Group/Organization was on advancing the fair housing work of the City and the region. consulted.What are the anticipated These consultations serve as a platform for discussions and outcomes of the consultation or exchange of ideas regarding fair housing law and practice. areas for improved coordination? Through these meetings,the group has facilitated fair housing trainings and conferences to educate individuals about fair housing rights and regulations.The consultations also play a crucial role in informing the City's strategies and approaches to affirmatively further fair housing. By collaborating with this group,the City aims to promote awareness, understanding, 141Page Meridian CDBG Program I PY24 Action Plan and implementation of fair housing principles and practices within the community. 11 Agency/Group/Organization Idaho Housing and Finance Association Agency/Group/Organization Type Housing Services- Housing Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Service-Fair Housing Services-Victims Services- Narrowing the Digital Divide Other government-State Regional organization What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Strategy Homeless Needs-Chronically homeless Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Economic Development Market Analysis Anti-poverty Strategy Briefly describe how the IHFA serves as a financial institution and administrator of Agency/Group/Organization was affordable housing resources in the state of Idaho.They are consulted.What are the anticipated responsible for managing HUD's statewide ESG (Emergency outcomes of the consultation or Solutions Grants), HOPWA(Housing Opportunities for Persons areas for improved coordination? With AIDS), and HOME funds.The City engages in consultations with IHFA through in-person meetings, phone calls, and meetings to achieve several expected outcomes. These include gaining a better understanding of the available resources for Meridian residents, ensuring that the City is aware of the programs and funding options that can benefit the community.Additionally,the consultations aim to enhance coordination and collaboration with statewide resources, enabling the City to leverage and align resources effectively to address affordable housing needs across the state. 151Page Meridian CDBG Program I PY24 Action Plan 12 Agency/Group/Organization Idaho Legal Aid Agency/Group/Organization Type Service-Fair Housing Regional organization What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the Idaho Legal Aid is an organization dedicated to providing legal Agency/Group/Organization was assistance and advocacy for low-income individuals and consulted.What are the anticipated vulnerable populations in Idaho.They offer legal services to outcomes of the consultation or address a range of civil legal issues, including housing-related areas for improved coordination? matters such as fair housing. In consultations conducted via email,the City sought input and guidance from Idaho Legal Aid to identify fair housing resources, understand the specific housing issues prevalent in the community, and explore potential strategies to address these issues.The anticipated outcomes of the consultation were to gather valuable insights, information, and resources from Idaho Legal Aid to effectively address fair housing concerns and ensure that the City's initiatives align with legal requirements and best practices. 13 Agency/Group/Organization Idaho Nonprofit Center Agency/Group/Organization Type Regional organization What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the Idaho Nonprofit is a state association representing over 800 Agency/Group/Organization was nonprofit organizations, primarily located in the Treasure consulted.What are the anticipated Valley.The organization plays a vital role in supporting outcomes of the consultation or nonprofits by providing training, resources, and advocacy areas for improved coordination? services.They offer training programs in leadership development,financial literacy, and board training, as well as webinars to enhance nonprofit effectiveness.Through their lobbying efforts,they track state legislation affecting nonprofits and ensure that jurisdictions are well-informed at the state and local levels. Idaho Nonprofit also educates policymakers in the sector by analyzing macro-level indicators and advocating for grant funding best practices.Their aim is to facilitate the administrative side of grant funding, providing nonprofits with capacity-building support and guidance, so they can focus on fulfilling their missions.The City has engaged Idaho Nonprofit through email to gain a better understanding of the needs and resources required by nonprofits, ultimately leading to more effective support and collaboration within the sector. 161 Page Meridian CDBG Program I PY24 Action Plan 14 Agency/Group/Organization Idaho Youth Ranch Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-homeless Services-Education Services-Employment Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Non-Homeless Special Needs Briefly describe how the The Idaho Youth Ranch plays a crucial role in providing Agency/Group/Organization was accessible programs and services for youth and families facing consulted.What are the anticipated trauma and crisis.Their comprehensive range of services outcomes of the consultation or includes outpatient services, counseling centers, mental tele- areas for improved coordination? health, e-point assisted psychotherapy,adoption services, and residential shelters in the Treasure Valley.To better understand the needs of the community and explore opportunities for collaboration,the city engages in consultations with the Idaho Youth Ranch through email and phone calls.Through these consultations,the city aims to gain insights into the specific needs of youth and families in crisis, identify gaps in services, and explore ways to work together to provide the necessary support and resources. By fostering collaboration,the city and the Idaho Youth Ranch can create a more coordinated and effective response to addressing the needs of youth and families experiencing trauma and crisis in the community. 171 Page Meridian CDBG Program I PY24 Action Plan 15 Agency/Group/Organization Intermountain Fair Housing Council Agency/Group/Organization Type Service-Fair Housing What section of the Plan was Fair Housing addressed by Consultation? Briefly describe how the The Intermountain Fair Housing Council serves as an Agency/Group/Organization was important organization focused on promoting fair housing consulted.What are the anticipated practices and combating housing discrimination.Through outcomes of the consultation or email consultations,the city engages with the Intermountain areas for improved coordination? Fair Housing Council to gain a better understanding of fair housing concerns in Meridian.The purpose of these consultations is to gather insights and information regarding the specific fair housing challenges and issues faced by residents in the community. By consulting with the Intermountain Fair Housing Council,the city aims to enhance its understanding of fair housing laws, regulations, and best practices, as well as identify strategies to address any potential fair housing violations or barriers to equal housing opportunities. Ultimately,the goal is to promote fair and equitable housing practices,ensuring that all individuals in Meridian have equal access to housing and are protected from discrimination. 16 Agency/Group/Organization Jesse Tree Agency/Group/Organization Type Services- Housing What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Jesse Tree is an organization that serves as a vital resource Agency/Group/Organization was in the community, particularly for individuals and families consulted.What are the anticipated facing housing instability and the risk of eviction due to rising outcomes of the consultation or rents.The city engages in consultations with the Jesse Tree areas for improved coordination? through email, phone calls, and meetings to gain insights and clarity into the need for their program. By consulting with the Jesse Tree,the city hopes to gather information on the specific challenges faced by residents, such as evictions and the increasing cost of housing.These consultations aim to provide a better understanding of the current housing landscape, including the impact of rising rents, and to identify strategies and resources to support individuals and families at risk of homelessness.The collaboration between the city and the Jesse Tree seeks to address the urgent housing needs within the community, mitigate the effects of rising rents, and develop solutions that ensure housing stability for all residents. 181Page Meridian CDBG Program I PY24 Action Plan 17 Agency/Group/Organization Meridian - Mayor's Senior Advisory Board Agency/Group/Organization Type Civic Leaders Senior Advisory What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The City of Meridian's Mayor's Senior Advisory Board plays a Agency/Group/Organization was crucial role in advising and providing insights on matters consulted.What are the anticipated related to the needs of senior citizens and individuals residing outcomes of the consultation or in assisted living or low-income senior housing.As part of their areas for improved coordination? involvement, representatives from the board are included on the scoring committee,which indicates their input in assessing and evaluating relevant programs or initiatives.The city aims to gain a better understanding of the specific needs, challenges, and concerns of senior citizens through the consultation with the board. By actively engaging with the Mayor's Senior Advisory Board,the city can gather valuable insights and expertise to inform decision-making processes and develop strategies that address the unique requirements of this population.The collaborative efforts between the city and the advisory board aim to improve the quality of life for senior citizens,enhance the accessibility of services, and ensure the overall well-being of older residents in Meridian. 18 Agency/Group/Organization Meridian Development Corporation Agency/Group/Organization Type Other government- Local Planning organization Business and Civic Leaders What section of the Plan was Economic Development addressed by Consultation? Market Analysis Briefly describe how the The Meridian Development Corporation (MDC) is dedicated to Agency/Group/Organization was overseeing the restoration and urban development of historic consulted.What are the anticipated downtown Meridian,with a focus on enhancing accessibility, outcomes of the consultation or supporting local businesses, promoting affordable workforce areas for improved coordination? housing, and fostering community engagement. MDC maintains regular meetings and email communications to collaborate closely with the city and ensure that their efforts align with the overall vision for downtown Meridian.Given that many of the city's low-to moderate-income (LMI) areas are located downtown,the collaboration between the city and MDC directly impacts potential recipients of the CDBG program. By working together,the city and MDC can streamline their efforts,effectively utilize available resources, and create a vibrant and inclusive downtown area that 191Page Meridian CDBG Program I PY24 Action Plan benefits the LMI beneficiaries and contributes to the overall development of Meridian. 19 Agency/Group/Organization Meridian Library District Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Victims of Domestic Violence Services-Education Services-Employment Services-Victims Services- Broadband Internet Service Providers Services- Narrowing the Digital Divide What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The Meridian Library plays a vital role in the community by Agency/Group/Organization was providing access to a wide range of resources and services for consulted.What are the anticipated people of all ages and abilities.Through offerings such as outcomes of the consultation or classes, books, materials, mentorship, and collaboration areas for improved coordination? opportunities,the library fosters inclusivity and supports the diverse needs of the community.This includes services tailored to youth, seniors, individuals with disabilities, and other marginalized groups.The library offers various programs such as book clubs, after-school programs, career support, tutoring, and story time to cater to different interests and needs.The library staff is trained to prioritize and meet the needs of diverse populations, including those who are unstably housed, identify as LGBTQIA+, have mental health concerns, or have experienced interpersonal violence. Through meetings and email communications,the city seeks to gain a better understanding of the community's needs and collaborate with the library to provide relevant resources and support. 20 Agency/Group/Organization Meridian Police Department Agency/Group/Organization Type Services-Victims of Domestic Violence Services-homeless Services-Victims Other government- Local What section of the Plan was Homelessness Strategy addressed by Consultation? Non-Homeless Special Needs Briefly describe how the The Meridian Police Department(MPD) plays a critical role in Agency/Group/Organization was law enforcement and providing assistance to victims within consulted.What are the anticipated the criminal justice system.They have implemented various 201Page Meridian CDBG Program I PY24 Action Plan outcomes of the consultation or programs and initiatives to serve the community effectively. areas for improved coordination? The Crisis Intervention Team (CIT) program focuses on responding to mental health crises, ensuring that individuals in need receive appropriate care and support.The Meridian Anti- Drug Coalition (MADC) addresses substance abuse issues through community-based prevention efforts.The MPD also aims to foster positive relationships between the community and law enforcement by promoting a friendly image of the police.This includes activities such as School Resource Officers (SROs) in schools and neighborhood block parties that encourage interaction between community members and the police.The MPD engages in meetings, emails, and phone calls with CDBG staff to gain a better understanding of the city's issues and provide resources, particularly for officers working directly with community members in challenging situations. The collaboration between the MPD and CDBG staff ensures that resources are available to address community needs and enhance the effectiveness of police services. 21 Agency/Group/Organization Meridian Senior Center Agency/Group/Organization Type Services-Elderly Persons What section of the Plan was Housing Need Assessment addressed by Consultation? Homelessness Needs-Veterans Non-Homeless Special Needs Briefly describe how the The Meridian Senior Center plays a vital role in serving the Agency/Group/Organization was senior population within the community.The center provides consulted.What are the anticipated a range of services and programs tailored to meet the unique outcomes of the consultation or needs of seniors, promoting their well-being, social areas for improved coordination? engagement, and overall quality of life.To ensure effective communication and coordination,the city engages in meetings, phone calls, and emails with the Meridian Senior Center.These interactions provide an opportunity for the city to gain a better understanding of the needs and concerns of seniors in the community. By actively seeking insights from the Senior Center,the city can identify areas where additional support and resources may be required, enabling them to better address the needs of seniors and enhance their overall experience and quality of life. 22 Agency/Group/Organization NeighborWorks Boise Agency/Group/Organization Type Housing Services—Housing Services-Education 211 Page Meridian CDBG Program I PY24 Action Plan What section of the Plan was Housing Need Assessment addressed by Consultation? Briefly describe how the The NeighborWorks Boise is a nonprofit organization Agency/Group/Organization was dedicated to community development and addressing housing consulted.What are the anticipated needs in the community.Their primary focus is on revitalizing outcomes of the consultation or neighborhoods and providing affordable housing solutions for areas for improved coordination? low-to moderate-income individuals and families.Through emails, meetings, and phone calls,the city engages with NeighborWorks Boise to collaborate on identifying and addressing housing needs within the community. By working together,the city aims to gain insights and explore strategies to improve access to affordable housing, empower residents, and provide the necessary resources for individuals and families to obtain, retain,and maintain their homes.The collaboration with NeighborWorks Boise helps the city to develop and implement initiatives that effectively address housing needs and contribute to the overall well-being and stability of the community. 23 Agency/Group/Organization Terry Reilly Health Services Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Services-Victims What section of the Plan was Homeless Needs-Chronically homeless addressed by Consultation? Homeless Needs- Families with children Homelessness Needs-Veterans Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the Terry Reilly is a healthcare organization that offers Agency/Group/Organization was comprehensive primary care, dental care, and behavioral consulted.What are the anticipated health care services in the Treasure Valley, including the city of outcomes of the consultation or Meridian.The organization conducts outreach efforts to reach areas for improved coordination? individuals and families facing barriers to care,such as farmworkers,the homeless, and very-low to moderate-income individuals.Terry Reilly's services are available to all residents, 22 1 Meridian CDBG Program I PY24 Action Plan regardless of insurance status, and fees are based on a sliding scale to ensure affordability. Through email communication,the city engages with Terry Reilly to gain a better understanding of the healthcare needs within the community and to collaborate on resources and strategies to improve access to these services. By working together,the city and Terry Reilly aim to identify gaps in healthcare access, address disparities, and ensure that residents, particularly low-to-moderate-income individuals, have the necessary resources and support to receive the care they need. 24 Agency/Group/Organization West Ada School District Agency/Group/Organization Type Services-Children Services-Persons with Disabilities Services-Victims of Domestic Violence Services-homeless Services-Health Services-Education Publicly Funded Institution/System of Care Regional organization What section of the Plan was Homeless Needs- Families with children addressed by Consultation? Homelessness Needs- Unaccompanied youth Homelessness Strategy Non-Homeless Special Needs Briefly describe how the The West Ada School District plays a crucial role in serving the Agency/Group/Organization was families and children of Meridian.The district implements consulted.What are the anticipated McKinney-Vento programs to support homeless and unstably outcomes of the consultation or housed youth and families, ensuring they have access to areas for improved coordination? education and essential resources.Additionally,the district provides nutrition services, including the summer nutrition program,which offers meals to school-age children in area parks. Through emails, phone calls, and meetings,the city engages with the West Ada School District to gain a better understanding of the needs of Meridian's youth and families, as well as the specific housing challenges faced by West Ada students.The city aims to identify any gaps in services and collaborate with the school district to develop a comprehensive plan to address those gaps. By working together,the city and the West Ada School District can create a supportive environment that meets the diverse needs of students and families, promotes inclusion and diversity,and ensures access to education and vital resources for all. 231Page Meridian CDBG Program I PY24 Action Plan 25 Agency/Group/Organization Women's and Children's Alliance Agency/Group/Organization Type Services- Housing Services-Children Services-Victims of Domestic Violence Services-Victims What section of the Plan was Non-Homeless Special Needs addressed by Consultation? Briefly describe how the The WCA(Women's and Children's Alliance) plays a vital role Agency/Group/Organization was in providing comprehensive services to individuals who have consulted.What are the anticipated experienced interpersonal violence in the community.Their outcomes of the consultation or services are offered free of charge and are accessible to areas for improved coordination? women, children, men, and individuals who are gender non- conforming.The range of services includes shelter, hotline support, court advocacy, counseling, case management, and financial empowerment classes.Affordable housing emerges as a critical need for the agency's clients, as it directly affects their ability to escape abusive or violent environments. Through meetings, emails, and phone calls,the city engages with the WCA to gain a better understanding of the community's needs and to coordinate services that address those needs effectively. By collaborating with the WCA,the city aims to provide support, resources, and coordinated efforts to empower survivors and ensure their safety and well- being. Table 2—Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting: The City continues to consult with all required organizations in helping to formulate a strategy for the efficient use of HUD Community Development Block Grant(CDBG)funds. Every agency identified was offered an opportunity to participate in the development of the plan. While no agencies were left out,the City does not have a citizen's advisory group to consult with. Other local/regional/state/federal planning efforts considered when preparing the Plan: Name of Plan Lead How do the goals of your Strategic Plan overlap with the goals of Organization each plan? Our Path Home and the City of Meridian are both committed to ensuring greater access to fair and affordable housing,the Continuum of Our Path Home reduction/prevention of homelessness, and access to credit for Care homeownership. The City participates in many joint efforts and organizations with Our Path Home to help support increasing housing options for residents. 241Page Meridian CDBG Program I PY24 Action Plan Table 3—Other local/regional/federal planning efforts Narrative: Meridian is committed to engaging residents and stakeholders in the planning process, recognizing the value of diverse perspectives and inclusive decision-making.The City sought input from a wide range of entities during the development of the Con Plan, including broadband service providers,to gain a comprehensive understanding of the community's connectivity needs and opportunities. By involving these stakeholders, Meridian gathered valuable insights and identified strategies to enhance broadband access and affordability for residents. Collaboration between CDBG staff and other departments plays an important role in addressing the community's preparedness and response capabilities. By working closely with these departments,CDBG staff was able to incorporate emergency management considerations into its planning efforts, ensuring the safety and well-being of residents during times of crisis. Meridian's commitment to stakeholder engagement and consultation extends beyond the Con Plan.The City intends to continue prioritizing this approach in the development of subsequent Action Plans.This iterative process allows for ongoing feedback,adaptability, and addressing emerging needs and priorities within the community. By maintaining an open dialogue with stakeholders, Meridian can ensure that its plans and actions remain responsive to the evolving requirements of its residents. The City's resilience efforts are comprehensive,focusing on flood-prone areas, public land or water resources, and emergency situations.Through partnerships with agencies like the Ada County Office of Emergency Management, Meridian develops local response plans and implements hazard mitigation strategies.This collaboration encompasses various aspects, including flood response, hazardous materials incidents,wildfire response,emergency response, and hazard mitigation efforts.The mutual aid agreement with neighboring communities further strengthens Meridian's emergency response capabilities, allowing for the mobilization of additional first responders when necessary. In anticipation of fuel shortages during critical situations, Meridian has signed an MOU to ensure access to fuel for essential vehicles, such as those used by the police department,fire vehicles, and city generators,guaranteeing uninterrupted emergency services. The City participates in programs like the national flood insurance program and the community rating system program, demonstrating its commitment to going above and beyond basic requirements. Meridian's hazard mitigation plan,which includes flood risk mitigation strategies, is designed to protect the community and minimize the impact of flooding incidents. Moreover,the City is exploring alternative fuel sources such as solar energy, battery power, and generators to diversify its energy sources,enhance resilience, and reduce its environmental footprint. Addressing broadband internet access and narrowing the digital divide is a priority for Meridian and these goals have been incorporated into the City's strategic plan.The installation of conduit infrastructure is being considered to expand broadband access throughout the city. Exploring Wi-Fi implementation in public parks aims to provide increased connectivity options for residents. To further support these efforts, Meridian is applying for an energy efficiency community block grant to facilitate the development of a comprehensive plan to address energy efficiency within the community. Staff intends to explore opportunities for partnering to increase efficiencies for low-and moderate-income residents, as well as initiatives to bridge the digital divide. By utilizing grants and available resources, Meridian remains committed to promoting broadband access, enhancing resilience, managing flood-prone areas, and ensuring the overall well-being and resilience of its community. 25 Meridian CDBG Program I PY24 Action Plan AP-12 Participation 24 CFR 91.105, 24 CFR 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation: Sort Mode of Target of Outreach Summary of Summary of Summary of comments Order Outreach response/attendance comments received not accepted and reasons Notices of the public comment periods, public hearings, and presentations were sent out using the City's social media accounts (Facebook,Twitter, Instagram, Linkedln, Nextdoor). • Minorities • Persons with Notices of the public comment disabilities periods and public hearings were • Non- sent out using multiple targeted/broad distribution lists including that of community the Meridian CDBG Program, • Residents of Public Mayor's Office, Behavioral Health Update after public Update after public 1 Internet Outreach and Assisted Housing Board, and church groups. comment period. comment period. • Non-English Legal notices were published in Speaking-Specify the Idaho Press newspaper that other language: described the public Spanish presentations, comment periods, • Non- and hearings regarding the plan targeted/broad development and the draft action 2 Newspaper Ad community plan. n/a n/a Public comment periods were held for the plan development • Non- from March 15 to April 7, 2024. It Public Comment targeted/broad was originally scheduled until 3 Period community n/a n/a March 31, but Council extended 26 Page Meridian CDBG Program PY24 Action Plan it. The draft Action Plan was open for public comment from June 11 to July 15, 2024. The comment period was noticed in the local newspaper. 50%of respondents reported that they or someone they know needed access to services in the past year,with eligibility requirements As part of its plan development being the main barrier. process for the PY24 Action Plan, Most suggested the City conducted a survey from partnerships were with March 15 to April 7, 2024,to agencies the City currently • Minorities gather feedback on services works with, such as those • Non-English needed over the past year and providing mental health Speaking-Specify barriers to accessing those services, childcare other language: services.The survey was scholarships, and Spanish distributed through social media, emergency rental • Persons with assistance.Additional disabilities an email distribution list, a media outreach was requested for • Non- release,the city e-newsletter,the public transportation and targeted/broad city website, partner sharing, in- credit repair.There was community person events, and a legal notice. also a suggestion to All comments were Plan Development • Residents of Public The survey received responses provide clothing for teens, accepted and noted 4 Survey and Assisted Housing from 50 residents. although this is ineligible. from the survey. • Minorities On March 26, 2024,the City held • Non-English a community presentation and Speaking-Specify public hearing.Although there Council was supportive of other language: were few in-person attendees, staff efforts and asked staff All comments were 5 Public Meeting accepted and recorded. Spanish the meeting was livestreamed to return on April 9 so they 271 Page Meridian CDBG Program PY24 Action Plan • Persons with and recorded, making it difficult could hear more about the disabilities to determine the total number of community feedback. viewers.The public hearing was continued until April 9, 2024. Comments from the Open House were generally positive and acknowledged the need for services to help residents remain On April 2, 2024, an Open House stably housed.A coin voting activity was was held at City Hall where staff conducted,further spoke with approximately 50 explained under the "Do people about the Community the Right" section, as the Development Block Grant(CDBG) results were primarily from 6 Event program and its functions. this event. On April 4, 2024,the City coordinated the annual "Do the Right" event at Meridian Middle The community voted on School.This event,which has the importance of various been held for many years, services as follows: encourages people to do something kind for the person to - Intimate Partner Violence: their right,such as helping a 25% neighbor, appreciating a -Childcare: 24% classmate, or buying coffee for a - Emergency Rent: 24% coworker.This year,the City - Utilities: 16% partnered with multiple - Legal:9% stakeholders to hold the first -Other: 3%(including annual community fair, attended Homeowner Repairs, Food by approximately 200 community for Families, Community members and 27 community Schools,WASD Fund, and 7 Event organizations. General) 28 Page Meridian CDBG Program PY24 Action Plan At the fair, staff provided information about the CDBG program and conducted a voting activity where participants used coins to vote for the services they deemed most important.The services included intimate partner violence support, childcare,emergency rent assistance, utilities, legal aid, and "other". Each participant received four coins to allocate as they saw fit. Combined with the voting activity from the Open House, a total of 83 individuals participated, casting 332 votes. During the presentation at City Hall on April 9, 2024, On April 9, 2024, a presentation the Council complimented was held at City Hall.Although staff for increasing there were few in-person community engagement attendees,the meeting was efforts.They expressed livestreamed and recorded, appreciation for the making it difficult to determine feedback received from the 8 Public Meeting the total number of viewers. community. On April 11, 2024,the City held an Application Workshop where one potential applicant attended. Despite the lack of attendance, the City demonstrated its commitment to facilitating the The attendee realized that application process by providing this opportunity was not a support and guidance to Application Potential good fit for them at this No comments 9 Workshop Subrecipients potential subrecipients.The City moment. received. also reached out to organizations 29 Page Meridian CDBG Program I PY24 Action Plan identified during the plan development process to encourage them to apply and make them aware of the workshop. Email to neighbors in area of Update after public Update after public 10 Internet Outreach impact for LMA projects comment period. comment period. Summer Nutrition program that Update after public Update after public provides free lunches in the park comment period. comment period. to youth and reduced cost lunches to adults.Attended one on June 11 at Hunter's Creek Park and another on June 19 at Tully 11 Event Park. Action Plan Open House on June Update after public Update after public 12 Event 18. comment period. comment period. outreach at the main library on Update after public Update after public June 20, 2024. Paired it with the comment period. comment period. Fit and Fall Proof/Needles, 13 Event Hooks, and Books class. Parent pickup at the Boys and Update after public Update after public 14 Event Girls Club comment period. comment period. Public presentation of the Action Update after public Update after public Plan followed by a public hearing comment period. comment period. 15 Public Meeting on July 9. Table 4—Citizen Participation Outreach 301Page Meridian CDBG Program I PY24 Action Plan Expected Resources AP-15 Expected Resources 24 CFR 91.220(c)(1,2) Introduction: The City of Meridian prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by increasing decent housing, creating a suitable living environment,and expanding economic opportunities. The City of Meridian follows HUD guidelines and limits public services to no more than 15%and administration to 20%of the annual entitlement. Anticipated Resources: Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Amount Funds Annual Program Prior Year Total: Available Allocation: Income: Resources: $ Remainder $ $ $ of ConPlan CDBG public- Acquisition The City anticipates receiving roughly federal Admin and $500,000 in annual entitlement funding Planning during PY25 and PY26.There are not Economic anticipated to be a significant amount of Development prior year resources to be allocated at Housing this time. Public Improvements Public Services $524,387 $0 $0 $524,378 $1,000,000 Table 5-Expected Resources—Priority Table 311 Page Meridian CDBG Program I PY24 Action Plan Explain how federal funds will leverage those additional resources(private,state and local funds), including a description of how matching requirements will be satisfied: The City of Meridian does not participate in or receive funding from any additional HUD programs that have matching requirements, such as HOME, HOPWA, or ESG.Our housing and public service projects are expected to leverage funds from local, state,federal, and/or private sources.Although we request matching funds as part of the year-end report, it is not a prerequisite for receiving funding.All other projects are managed by the city, utilizing city resources including staffing and supplies. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan: Meridian will continue to improve the livability of low-and moderate-income neighborhoods and buildings. Projects centered around walkability improvements will help residents with mobility challenges better access the neighborhoods, public transportation, and outdoor recreation. The buildout of the public infrastructure improves low-and moderate-income neighborhoods. The City will support multi-modal paths, park upgrades, and public infrastructure improvements in low-to moderate-income areas. Discussion: The City anticipates that some of the current projects will have remaining funding upon completion. However,the exact amount cannot be identified at this time since the projects are still active and agreements are in place. The City expects partners to leverage CDBG funding to the fullest extent possible to implement robust programs that will help further the needs of area residents. 321Page Meridian CDBG Program I PY24 Action Plan Annual Goals and Objectives AP-20 Annual Goals and Objectives Goals Summary Information: Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Public Facilities and 2022 2026 Non-Housing Meridian Create a Suitable CDBG: Public Facility or Infrastructure Infrastructure Community Citywide Living Environment $235,221 Activities other than Low/Moderate Improvements Development Income Housing Benefit:400 Persons Assisted 2 Public Services 2022 2026 Homeless Meridian Expand CDBG: Public service activities other than Non-Homeless Citywide Opportunities for $78,657 Low/Moderate Income Housing Special Needs LMI Persons Benefit:87 Persons Assisted Non-Housing Homelessness Prevention: 20 Persons Community Assisted Development 3 Housing 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Homeowner Housing Rehabilitated:8 Citywide Housing $160,000 Household Housing Unit 4 Program 2022 2026 Affordable Housing Meridian Provide Decent CDBG: Other: 1 Other Administration Public Housing Citywide Housing $50,500 Homeless Create a Suitable Non-Homeless Living Environment Special Needs Expand Non-Housing Opportunities for Community LMI Persons Development Table 6—Goals Summary Goal Descriptions: 331Page Meridian CDBG Program I PY24 Action Plan 1 Goal Name Public Facilities and Infrastructure Improvements Goal Public Facilities and Improvements are publicly-owned facilities and infrastructure such as streets, playgrounds, underground utilities,and buildings Description owned by non-profits open to the general public.Safe and accessible infrastructure is essential to the quality of life and building communities that support community diversity and stability. In general, public facilities and public improvements are interpreted to include all facilities and improvements that are publicly owned or owned by a nonprofit and open to the general public. Acquisition,construction, reconstruction, rehabilitation,and installation of public facilities and improvements are eligible activities. Meridian's goal to improve and expand public facilities may include, but is not limited to: • ADA Improvements • Senior Centers • Homeless and Domestic Violence Facilities • Neighborhood Facilities • Health Facilities • Sidewalks 2 Goal Name Public Services Goal Public services are an integral part of a comprehensive community development strategy. Public Service activities provide for a wide range of Description activities that address needs in the community provided for the target population. Public services can strengthen communities by addressing the needs of specific populations.They can address a range of individual needs and increase CDBG dollars' impact by complementing other activities. The City of Meridian may allocate up to 15%of CDBG funds to public services programs that provide supportive services for low-to moderate- income persons or prevent homelessness. In general,these services are provided by local non-profit partners.This funding is capped at 15%of the CDBG entitlement plus program income. Meridian's goal to improve and provide public services may include, but is not limited to: • Child care • Health services • Behavioral health services • Services for homeless persons • Services for seniors • Welfare services(excluding income payments) 341Page Meridian CDBG Program I PY24 Action Plan 3 Goal Name Housing Goal The City prioritized goals and objectives for using CDBG funding to strategically and effectively benefit low-and moderate-income residents by Description increasing access to decent housing and creating a suitable living environment while expanding economic opportunities for LMI persons. Meridian is committed to improving and expanding access to safe and affordable housing for low-and moderate-income(LMI) residents.Affordable and safe housing helps to provide financial stability, reduces the chances of a person becoming homeless,and promotes housing sustainability. Meridian's projects to improve housing sustainability may include, but are not limited to: • Homeownership Assistance • Rehabilitation (single-unit residential and/or multi-family residential) • Energy efficiency improvements • Acquisition • The administrative cost for rehabilitation activities • Lead-based paint testing/abatement • Housing counseling 4 Goal Name Program Administration Goal Program Administrative funds will pay reasonable program administrative costs and carrying charges related to the planning and execution of Description community development activities.Administering federal funds and ensuring compliance is critical for utilizing Federal resources. Meridian is committed to using CDBG entitlement funding for administration to help to continue growing a community development program that is efficient, effective,and resourceful. Meridian may have administration projects that include, but are not limited to: • General management,oversight,and coordination • Providing local officials and citizens with information about the CDBG program • Preparing budgets and schedules • Preparing reports and other HUD-required documents • Program planning • Public Information • Monitoring program activities • Fair Housing activities • Indirect costs • Submission of applications for Federal programs 35 Page Meridian CDBG Program I PY24 Action Plan Projects AP-35 Projects 24 CFR 91.220(d) Introduction: The City has allocated funds from the Community Development Block Grant(CDBG) program to support projects that align with the priority needs and goals outlined in the 2022-2026 Con Plan.The Con Plan serves as a comprehensive strategy for addressing community development and affordable housing needs within the jurisdiction. By allocating CDBG funds to these projects,the City aims to effectively address the identified priorities and work towards achieving its long-term goals for community development and housing. Projects: # Project Name 1 2024 Emergency Rental Assistance 2 2024 Youth Scholarships 3 2024 Homeowner Repair 4 LMA Walkability NW V St. 5 LMA Walkability NW 7th (Phase 1) 6 Alternate: LMA Walkability NW 7th (Phase 2) 7 Alternate: LMA Walkability NW 7th (Phase 3) 8 Alternate: LMA Walkability W. Maple 9 2024 Administration 10 2024 Fair Housing Table 7-Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs: The Federal CDBG funds are intended to provide low-and moderate-income households with viable communities, including decent housing, a suitable living environment, and extended economic opportunities. Eligible activities include housing rehabilitation and preservation, homeownership opportunities, public services, community infrastructure improvements, planning, and administration. The system for establishing the priority for the selection of these projects is predicated upon the following criteria: • Meeting the statutory requirements of the CDBG program; • Meeting the needs of low-and moderate-income residents; • Coordination and leveraging of resources; 361 Page Meridian CDBG Program I PY24 Action Plan • Response to expressed community needs; • Sustainability and/or long-term impact; and • The ability to demonstrate measurable progress and success. The primary obstacles to meeting underserved needs are the limited resources available to address identified priorities.The City of Meridian will partner with other public agencies and nonprofit organizations,when feasible,to leverage resources and maximize outcomes in housing and community development. In the end, the need far exceeds the funding available from all sources combined. 371 Page Meridian CDBG Program I PY24 Action Plan AP-38 Project Summary Project Summary Information: 1 Project Name 2024 Emergency Rental Assistance Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG:$43,698 Description This program provides case management coupled with emergency rental assistance. Target Date 9/30/2025 Estimate the number and 20 LMI individuals at risk of homelessness type of families that will benefit from the proposed activities Location Description Services will be offered in the community and at provider offices and will benefit households throughout Meridian.Services may also be provided virtually. Planned Activities 05QSubsistence Payments 381 Page Meridian CDBG Program I PY24 Action Plan 2 Project Name 2024 Youth Scholarships Target Area Meridian Citywide Goals Supported Public Services Needs Addressed Expand Opportunities for LMI Persons Funding CDBG: $34,959 Description The Youth Scholarship Program provides free or reduced participation fees to low-income Meridian youth for summer programs and before/after school program. Target Date 9/30/2025 Estimate the number and 87 LMI children type of families that will benefit from the proposed activities Location Description Services will be provided at Boys&Girls Clubs throughout the Treasure Valley. Planned Activities 05L Child Care Services 3 Project Name 2024 Homeowner Repair Target Area Meridian Citywide Goals Supported Housing Needs Addressed Provide Decent Housing Funding CDBG: $160,000 Description The Homeowner Repair Program improves weatherization,accessibility,energy efficiency,and visitability of LMI Meridian residents existing homes, making them safer and more financially sustainable. Target Date 9/30/2025 Estimate the number and 8 LMI households type of families that will benefit from the proposed activities Location Description NeighborWorks Boise business offices are located at 3380 W.Americana Terrace, Ste 120 in Boise, but the application is available online. Project manager will complete project at the residence. Planned Activities 14A Rehabilitation;Single-Unit Residential/14H Rehabilitation Administration 391Page Meridian CDBG Program I PY24 Action Plan 4 Project Name LMA Walkability NW 311 St. Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $40,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles,street lights, benches and trees.This was a backup project last year and has been partially funded through funds reallocated during the PY22 CAPER and from under- budget projects, including PY22 Homeowner Repair($1,625)and PY23 Fair Housing($4,325). Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W 3rd St from Broadway Ave to W Pine Ave and Broadway Ave from W 4th St to W 2nd St Planned Activities 03L Sidewalks 5 Project Name LMA Walkability NW 7th (Phase 1) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $195,221 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles,street lights, benches and trees. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1233 NW 7th St.to 1505 NW 7th St. Planned Activities 03L Sidewalks 40 Meridian CDBG Program I PY24 Action Plan 6 Project Name Alternate: LMA Walkability NW 7th (Phase 2) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles, street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1505 NW 7th St.to W.Cherry Ln. Planned Activities 03L Sidewalks 7 Project Name Alternate: LMA Walkability NW 7th (Phase 3) Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks,installation of trash receptacles,street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description NW 7th St.from 1233 NW 7th St.to W. Carlton Ave. Planned Activities 03L Sidewalks 41 1 Page Meridian CDBG Program I PY24 Action Plan 8 Project Name Alternate: LMA Walkability W. Maple Target Area Meridian Citywide Goals Supported Public Facilities and Infrastructure Improvements Needs Addressed Create a Suitable Living Environment Funding CDBG: $200,000 Description This is part of a multi-year project to improve the walkability in low-mod areas. Activities may include sidewalks, installation of trash receptacles, street lights, benches and trees.This is a backup project. Target Date 9/30/2025 Estimate the number and 200 people that live within an LMI area type of families that will benefit from the proposed activities Location Description W. Maple Ave.from NW 2nd St.to NW 4th St. Planned Activities 03L Sidewalks 9 Project Name 2024 Administration Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG: $43,500 Description Reasonable program administrative costs related to the planning and execution of community development activities. Target Date 9/30/2025 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description Administration office is located in Meridian City Hall at 33 E. Broadway Ave. suite 102. Planned Activities 21A General Program Administration 421 Page Meridian CDBG Program I PY24 Action Plan 10 Project Name 2024 Fair Housing Target Area Goals Supported Program Administration Needs Addressed Provide Decent Housing Create a Suitable Living Environment Expand Opportunities for LMI Persons Funding CDBG:$7,000 Description This project will carry out activities that relate to fair housing. At a minimum, CDBG funds will be used to implement a Fair Housing Campaign in April. Other opportunities to promote fair housing activities will be evaluated as they arise. Target Date 9/30/2025 Estimate the number and n/a type of families that will benefit from the proposed activities Location Description The Fair Housing Campaign will be promoted via television, radio, and social media. Planned Activities 21D Fair Housing Activities 431Page Meridian CDBG Program I PY24 Action Plan AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement(including areas of low-income and minority concentration)where assistance will be directed: The Action Plan does not target specific geographic areas within the jurisdiction. Funds are distributed to maximize impact across different areas,as the City does not have a concentrated low-to moderate-income neighborhood.Some projects may focus on these areas, but they are not part of a larger reinvestment initiative or Revitalization Strategy Area (NRSA).The goal is to address the needs of low-to moderate-income residents community-wide. By distributing resources broadly,the City of Meridian promotes equitable development and improves the well-being of all residents. Geographic Distribution: Target Area Percentage of Funds Meridian Citywide 100 Table 8-Geographic Distribution Rationale for the priorities for allocating investments geographically: The City did not identify a geographic target area as a basis for funding allocation priorities. Goals and projects are not limited to a specific area within the City. Discussion: All projects supported with CDBG funds are within the Meridian City limits.The projects listed in the Action Plan will benefit low-and moderate-income residents throughout the City of Meridian. 441Page Meridian CDBG Program I PY24 Action Plan Affordable Housing AP-55 Affordable Housing 24 CFR 91.220(g) Introduction: Although lower-income homeowners do not undertake improvements annually,those who do typically devote a significant share of their incomes to these projects. In 2023, homeowners in the bottom income quartile spent about 12%of their incomes on remodeling projects, nearly three times the share of owners in the top income quartile and roughly twice the average share for all homeowners. Consequently, lowest- income homeowners have contributed about 8-10%of all national home improvement spending in recent years (TheMReport) (Today's Homeowner) (Today's Homeowner). These homeowners, often living in older homes,spent significantly more on replacement projects(51%) compared to those in the top income quartile (40%). Conversely, lowest-income owners allocated a smaller portion of their budgets to kitchen and bath remodels and additions (22%)than top quartile owners(36%) (Today's Homeowner). Given that national spending on replacement projects tends to be more stable than on discretionary projects, the expenditures by lower-income homeowners have also remained more stable over the remodeling cycle. This stability in spending helps maintain a balance in the home improvement market, but it also highlights the disparity between the housing conditions of the highest-and lowest-income households(Today's Homeowner) (Today's Homeowner). During PY24,the City of Meridian will support the maintenance of affordable housing for low-to moderate- income residents.The city focuses on homeowner rehabilitation programs as a key strategy to help eligible residents maintain stable housing. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 8 Special-Needs 0 Total 8 Table S-One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 8 Acquisition of Existing Units 0 Total 8 45 Meridian CDBG Program I PY24 Action Plan Table 6-One Year Goals for Affordable Housing by Support Type Discussion: Meridian's approach to affordable housing aligns with the definition of affordable homeownership specified in §92.254. While the city currently does not fund homeownership activities, its funding focuses on ensuring that any homebuyer assistance activities meet the definition of affordable homeownership. Meridian is not currently funding any rental activities as part of its Affordable Housing Goals. Instead,the city promotes affordable housing through its homeowner repair program.This program aims to assist homeowners in maintaining their homes,ensuring they remain stably housed in affordable housing. By providing resources for home repairs and improvements,the city helps homeowners address critical issues and preserve housing affordability. Through its homeowner repair programs, Meridian aims to promote stable housing conditions and affordability for low-to moderate-income residents.These efforts contribute to creating a sustainable and inclusive community where residents can thrive and maintain affordable housing options. 461 Page Meridian CDBG Program I PY24 Action Plan AP-60 Public Housing 24 CFR 91.220(h) Introduction: The Ada County Housing Authority(ACHA) does not currently operate any public housing units within Meridian; however, it does administer the Housing Choice Voucher(HCV),also referred to as the Section 8 program, in that area. Serving approximately 2,251 low-income households throughout Ada County, equating to around 8%of Meridian households,this program enables participants to select rental units meeting program requirements within the county. Following identification of a suitable rental unit,tenants contribute a portion of the rent based on their income,while ACHA provides the rental subsidy directly to the landlord. Actions planned during the next year to address the needs to public housing: The Housing Choice Voucher(HCV) program is set to open its waiting list from May 28 to June 27 of 2024. Through a lottery system, 2500 households will be chosen and added to the waiting list. Priority will be given to elderly households,those with disabilities,families with children,and households transitioning from rapid rehousing/transitional housing programs designed for those experiencing homelessness. ACHA continues to provide quality housing that is affordable to the low,very low, and extremely low-income households. Strategies pursued by the ACHA as outlined in the 5-year PHA plan continue to be successful and allows the authority to meet their mission to promote adequate and affordable housing, economic opportunities, and a suitable living environment free from discrimination. The organization's strategic goals are: 1. Expand the Supply of Assisted Housing 2. Improve the Quality of Assisted Housing 3. Operate at a High Level of Efficiency 4. Promote Self-Sufficiency and Asset Development of Assisted Households 5. Ensure Equal Opportunity and Affirmatively Further Fair Housing Actions to encourage public housing residents to become more involved in management and participate in homeownership: ACHA actively promotes greater resident engagement in the management of public housing through its Resident Advisory Board Meetings.These gatherings serve as crucial platforms where residents are encouraged to voice their opinions, concerns, and suggestions. By fostering open dialogue and collaboration, ACHA aims to ensure that the needs and preferences of public housing residents are effectively addressed. The Homeownership Program has encountered significant challenges in recent years, primarily due to the changing dynamics of the housing market. Escalating property values, heightened competition, and rising mortgage rates have made it increasingly difficult for low-income families to move from renting to owning a home.To address these issues and promote homeownership among public housing residents,we are actively providing, both directly and through referrals, resources such as financial education and counseling, partnerships with financial institutions,first-time homeownership classes, budgeting assistance, and more. If the PHA is designated as troubled,describe the manner in which financial assistance will be provided or other assistance: 471 Page Meridian CDBG Program I PY24 Action Plan ACHA is not designated as a troubled PHA. Discussion: The City does not own or manage any public housing and relies on ACHA to provide those services to the community. The City works with ACHA on various initiatives to coordinate and promote services and resources to the community. 481Page Meridian CDBG Program I PY24 Action Plan AP-65 Homeless and Other Special Needs Activities 24 CFR 91.220(i) Introduction: The City coordinates with the Boise City/Ada County Continuum of Care (CoC)to identify the strategies to address needs of those who are at risk of or currently experiencing homelessness. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons(especially unsheltered persons)and assessing their individual needs: The City intends to continue to work with its partners to identify, understand, and support those experiencing homelessness (especially persons experiencing unsheltered homelessness) or at risk of homelessness with special needs in Meridian. • Continuum of Care Member-The City of Meridian is a member of the Continuum of Care (CoC). The City has committed to better understanding the needs that Meridian residents who are currently or at risk of experiencing homelessness face and how to serve them better. • Community Collaboration -City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other government officials, and local service providers, including West Ada School District,Jesse Tree, and CATCH. This collaboration helps the community provide support, understanding, and outreach to those experiencing homelessness in Meridian. • Homeless Management Information System- In previous years,the City worked with the CoC to add data points to the CoC's Homeless Management Information System (HMIS)to enable the City to determine how many Meridian residents are experiencing homelessness and the reasons for their housing crisis. The City is committed to serving the individual needs of Meridian's homeless population, as identified by the CoC and local organizations. • Point-in-Time Count-The City has also worked with the CoC to conduct the annual Point-in-Time Count,which helps determine the number of people experiencing homelessness on a given day. This information allows the City to understand the level of homelessness in Meridian and develop a program that better serves those in need. The City will continue to assist with this process in upcoming years. • Emergency Rental Assistance- Meridian's Action Plan includes funding for Emergency Rental Assistance. This program provides financial support to help residents at risk of homelessness remain in their stable housing. • PREVENT Committee—The City is a member of this workgroup that focuses on ways to maximize resources we currently have for prevention efforts, and build out new ways of supporting our most vulnerable residents. • FUND Committee—The City participates in this workgroup that aims to increase funding to match the scale of local need. Addressing the emergency shelter and transitional housing needs of homeless persons: While there are emergency shelter and transitional housing facilities located in other nearby cities in the Treasure Valley, none of these facilities are located within City of Meridian. The City has prioritized funding homelessness prevention to mitigate the need for these services, but also works with the CoC to assist Meridian residents who need emergency shelter. The City encourages agencies who provide these services to apply for CDBG funding, but there were no applications during PY24 for projects directly related to 491Page Meridian CDBG Program I PY24 Action Plan emergency shelters or transitional housing projects. However, all services to be funded are available to those who qualify. Helping homeless persons(especially chronically homeless individuals and families,families with children, veterans and their families,and unaccompanied youth)make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units,and preventing individuals and families who were recently homeless from becoming homeless again: Meridian recognizes the importance of addressing homelessness and supporting individuals and families in making the transition to permanent housing and independent living.The City has implemented several initiatives and partnered with various organizations to achieve these goals. One of the key partnerships is with NeighborWorks Boise,which receives funding from the City to assist low- and moderate-income Meridian residents with homeowner repairs.This support helps individuals and families remain in housing they can afford,thereby preventing homelessness and promoting housing stability. The City also collaborates with Jesse Tree,a local organization that provides rental and case management services to individuals and families experiencing homelessness or at risk of homelessness in Meridian.These services aim to prevent homelessness and address the immediate needs of those currently without housing. Meridian has established extensive partnerships with committees, organizations, and networks involved in evaluating, understanding, and addressing the needs of individuals experiencing homelessness.These include local law enforcement agencies, neighboring cities,service providers like the Women's and Children's Alliance, Boys&Girls Clubs,school districts,food banks, and many others.Through these partnerships,the City works to coordinate efforts, share resources, and implement comprehensive approaches to address homelessness in Meridian. The City's collaboration with CATCH (Charitable Assistance to Community's Homeless)and the Continuum of Care (CoQ is particularly significant.These partnerships aim to support local service providers in assisting individuals and families experiencing homelessness,with a focus on shortening the duration of homelessness and facilitating the transition to permanent housing and independent living. Meridian's relationships with the Ada County Housing Authority(ACHA), CATCH, and Jesse Tree are instrumental in creating access to affordable housing units for individuals and families experiencing homelessness.The City works with these organizations to develop activities and programs that not only provide housing options but also prevent individuals and families from becoming homeless in the first place. Overall,through collaboration, partnerships, and targeted initiatives, Meridian is committed to addressing homelessness,supporting homeless individuals and families, and ensuring access to affordable housing,with the aim of facilitating the transition to permanent housing and preventing future instances of homelessness. Helping low-income individuals and families avoid becoming homeless,especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care(such as health care facilities, mental health facilities,foster care and other youth facilities,and corrections programs and institutions);or, receiving assistance from public or private agencies that address housing, health,social services,employment,education,or youth needs: 501Page Meridian CDBG Program I PY24 Action Plan Meridian recognizes the importance of preventing homelessness, particularly among low-income individuals and families, including those who are at high risk due to various circumstances.The City is actively engaged in partnerships and collaborations to address these needs and provide support. Meridian is an active participant in the Continuum of Care(CoC),which consists of representatives from organizations such as the Ada County Housing Authority(ACHA), Health and Welfare, mental health service providers, law enforcement, and correctional agencies.The CoC plays a critical role in coordinating efforts, collecting and reviewing data, and prioritizing strategies based on input from service providers.The coordinated entry process ensures that individuals and families across Ada County have access to necessary services and support. Regular case conferencing is conducted to discuss individual cases and develop appropriate interventions. To further support individuals and families at risk of homelessness,the City provides funding to Jesse Tree. This partnership aims to keep families, individuals, and children who are at risk of eviction stably housed, ensuring they maintain housing stability and avoid homelessness. Meridian also collaborates with other organizations such as the West Ada School District to assess needs and provide appropriate services to individuals and families facing the risk of homelessness. Through its involvement in the CoC and partnerships with organizations like Jesse Tree and the West Ada School District, Meridian is actively working to prevent individuals and families, especially those with low income and those transitioning from institutions,from experiencing homelessness.These efforts involve assessing needs, coordinating services, and providing financial assistance to ensure stable housing and access to support services Discussion: The City of Meridian recognizes the importance of addressing the housing and supportive service needs of non-homeless special needs persons, including the elderly,frail elderly, persons with disabilities, individuals with HIV/AIDS, and public housing residents.While the primary focus of the Community Development Block Grant(CDBG) program is housing stability for low-and moderate-income (LMI) residents,the City has implemented various actions to support these specific populations. One area of focus is the provision of youth scholarships for childcare.This program helps low-income families, including those with special needs children, by offering financial assistance for childcare services. Access to affordable and quality childcare not only supports working parents but also promotes the well- being and development of children. Additionally,the City is committed to improving walkability in low-to moderate-income neighborhoods.This includes infrastructure enhancements such as sidewalks, pedestrian pathways, and other amenities that make it easier for residents, including those with disabilities or mobility challenges,to navigate their communities.These improvements contribute to creating inclusive and accessible neighborhoods for all residents, including the elderly and individuals with disabilities. Through these actions,the City of Meridian demonstrates its commitment to addressing the housing and supportive service needs of non-homeless special needs persons. By focusing on crisis services for victims of interpersonal violence,youth scholarships for childcare, and walkability improvements in low-to moderate- income neighborhoods,the City strives to enhance the overall well-being and quality of life for these individuals and families in the community, regardless of their housing status. 511 Page Meridian CDBG Program I PY24 Action Plan AP-75 Barriers to affordable housing 24 CFR 91.220(j) Introduction: Housing prices continue to rise, severely impacting the availability of affordable housing in the United States. According to Brian Montgomery, Federal Housing Administration commissioner and assistant secretary for housing, constraints on housing not only reduce the supply of affordable housing but also increase the number of households that are cost-burdened,spending more than 30 percent of their income on rent. Land-use policies and zoning regulations constrain the supply of affordable housing. Density limits, height restrictions, parking requirements, lengthy permitting and approval processes, and community opposition all contribute to increased housing prices. Many local planning procedures currently in place enable community opposition that stalls housing production. Reshaping local regulations allows jurisdictions to make a lasting impact on the supply of affordable housing. HUD, PD&R Edge, "Regulatory Barriers and Affordable Housing Quarterly Update" Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land,zoning ordinances, building codes, fees and charges,growth limitations,and policies affecting the return on residential investment: To remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing, the City of Meridian has implemented several actions. Firstly,through its redevelopment plan for downtown, known as Destination Downtown,the City is actively working towards creating more diverse housing types.This includes apartments,townhomes, condominiums, duplexes, and single-family homes to cater to different housing needs and life cycles. By promoting a healthy mix of housing options,the City aims to attract residents and support new businesses, ensuring a vibrant and active downtown area. The City has also facilitated multiple Requests for Proposals (RFPs)for publicly-owned properties in downtown Meridian. During this process, priority has been given to proposals that focus on developing mixed-use and high-density housing. By encouraging such development,the City aims to increase housing options and address the shortage of affordable housing in the area. As part of these efforts, one awarded project, Downtown Lofts,will contribute to affordable housing in downtown Meridian.The project includes the dedication of six units specifically for participants of the local organization CATCH,which provides housing assistance to individuals and families experiencing homelessness or at risk of homelessness. Through these actions,the City of Meridian is actively working to remove barriers to affordable housing by promoting diverse housing options,facilitating the development of mixed-use and high-density housing, and ensuring the inclusion of affordable units in new projects.These initiatives aim to create a more inclusive and accessible housing market while addressing the negative effects of public policies that may hinder the availability and affordability of housing in the community. Discussion: The City will continue to identify areas to reduce barriers to affordable housing. 52 Meridian CDBG Program I PY24 Action Plan AP-85 Other Actions 24 CFR 91.220(k) Introduction: The City of Meridian continues to remain involved in several efforts to address the needs of the underserved and promote efforts to coordinate the many components related to housing, suitable living environments, and promoting safer living environments. Actions planned to address obstacles to meeting underserved needs: The City's planned actions to address obstacles to meeting underserved needs demonstrate a proactive approach to improving the well-being of its residents and reducing disparities. Engaging in conversations with neighboring communities and service providers is a valuable step in identifying and addressing underserved needs. By collaborating and sharing information,the City can gain a comprehensive understanding of the challenges faced by its residents and work towards effective solutions. This approach also fosters regional cooperation and allows for a more holistic approach to addressing community needs. Allocating funding to provide housing stability for those at risk of homelessness and extended care programs for youth reflects the City's commitment to preventing homelessness and creating supportive environments. By investing in these initiatives,the City aims to address immediate challenges and provide individuals and families with the necessary resources and support to maintain stable housing and improve their quality of life. The collaboration between the Economic Development Administrator and the CDBG program demonstrates an integrated approach to aligning the needs of residents with economic opportunities.This coordination can help identify strategies to enhance economic development, promote job growth, and improve access to employment and economic resources for underserved populations. Expanding relationships with private providers, developers, and social services providers is another key action to reduce obstacles to achieving decent housing, a suitable living environment, and expanded economic opportunities. Building strong partnerships with these stakeholders can facilitate the development of affordable housing projects, encourage the provision of necessary services, and foster community-driven solutions to address unmet needs. By implementing these planned actions,the City of Meridian aims to address obstacles, reduce disparities, and ensure that all residents have access to affordable housing, supportive services,and economic opportunities. Actions planned to foster and maintain affordable housing: The City intends to partner with local service providers that will assist in fostering and maintaining affordable housing. Projects funded during PY24 will provide: • Emergency assistance to families who are at risk of eviction and homelessness; • Assistance for homeowners to make necessary improvements to maintain their current housing; and, 531Page Meridian CDBG Program I PY24 Action Plan • Scholarships for children to participate in extended care programs so their caregivers can work. Additionally,the City will be working with service providers that focus on providing stability to those with mental health and/or substance use disorders to allow them to gain or maintain affordable housing with access to care coordination.The City will also explore additional partnerships with mission-driven and private developers to bring more workforce housing into downtown and underutilized land parcels. The City is actively working to develop workforce housing and opportunities for residents to increase their income to foster and maintain affordable housing. Actions planned to reduce lead-based paint hazards: Meridian's CDBG projects,which require lead-based paint actions, are generally limited to housing rehabilitation. The Lead-Safe Housing Rule(LSHR) process involves the following areas: notification, lead hazard evaluation, lead hazard reduction, and clearance. CDBG housing rehabilitation projects do not require ongoing lead- based paint maintenance. Lead-based paint activities apply to all homes built before 1978. Meridian has written policies and procedures for all programs required to comply with the HUD lead-safe housing rule (LSHR).Additionally,the City requires lead-based paint policies and procedures with any partners who may administer these programs on the City's behalf. Contractors in the housing rehabilitation program have lead-based paint requirements integrated into their contract for services with the homeowner. Actions planned to reduce the number of poverty-level families: The objectives of the CDBG program are to address the needs of low to moderate-income residents in Meridian.Generally,the CDBG-funded programs in the current Action Plan work toward this end,whether through direct service delivery through contracted subrecipients or infrastructure improvements to reduce blight and address accessibility issues. In addition to the programs,the City has developed many partnerships with service providers, non-profits, state agencies, and other entities to address issues affecting poverty. Actions planned to develop institutional structure: In recent years the City made the CDBG Administrator position a full-time position and changed the position title to Community Development Program Coordinator.This position is now funded out of the City's general fund.This institutional change is designed to provide more time to effectively manage the CDBG program and provide flexibility for the position to expand efforts into economic and other areas that can help meet the community development needs of the City. Staff will continue to work to attain relevant and appropriate professional development training during the program year to learn and address current and future institutional problems. Discussions will continue about the expansion and opportunities to add new program staff to assist in this community development work. The City was involved in the institutional restructuring of the CoC and the implementation of new HMIS and Coordinated Entry standards for service providers in the County.These activities have altered the institutional framework of housing and other service providers in the region and have improved the efficiency and transparency of the collaborative work to address these needs.The City hopes to identify new institutional structures that can be developed, reformed, or changed to better support those most at risk in the region. 541Page Meridian CDBG Program I PY24 Action Plan Actions planned to enhance coordination between public and private housing and social service agencies: City staff will be working with the CoC to identify ways to enhance coordination between public and private housing and social service agencies.As in many communities,there is not enough funding to provide the necessary level of services, so the CoC plans to identify a way of coordinating services that are available and reducing duplication of services for a more effective use of funding. Multiple methods will be explored including phone apps and enhancing services that are already available. The City's partnership and funding relationship with local housing service organizations including NeighborWorks Boise,Jesse Tree, and Ada County Housing Authority will continue to expand in this program year. In addition, coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary,Terry Reilley, EI-Ada Community Action,Jannus, Idaho Office for Refugees,Agency for New Americans,Women's and Children's Alliance, and all members associated with the local CoC(including private housing developers)will continue to be built upon to improve networks,coordination, and problem solving in the jurisdiction. Meridian's participation in the local CoC, housing and homelessness roundtables,and other regional coordination efforts outlines the City's continued action plan for enhancing the networking and coordination between public and private housing and social service agencies. Discussion: The City intends to fund multiple projects that will improve access to affordable housing and suitable living environments for Meridian residents. Staff will be working with subrecipients to identify barriers within their programs and find ways to address them to provide more effective services. Staff will also identify ways to improve and expand Meridian's CDBG Program for future years. 55 Page Meridian CDBG Program I PY24 Action Plan Program Specific Requirements AP-90 Program Specific Requirements 24 CFR 91.220(I)(1,2,4) Introduction: The City is in compliance with the program-specific requirements outlined in 24 CFR 91.220(I)(1), (2), and (4) for the Community Development Block Grant(CDBG) Program.The Projects Table identifies the planned use of all CDBG funds, including program income and other funding sources. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1): Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements: 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% The City's certification period includes program years 2024, 2025, and 2026. Outside of admin and fair housing,the City will allocate all funding for PY24 to LMI projects. The City commits to meet the 70% LMI benefit requirement of the federal CDBG program over the span of that three-year certification period. 561 Page Meridian CDBG Program I PY24 Action Plan Attachment 1: Citizen Participation Planning for Action Plan Public Comments Public feedback on potential service providers and projects to be funded in the upcoming year was gathered from March 15 to April 7, 2024. Public hearings were held on March 26 and April 9, 2024. The City accepted comments via testimony at the public hearings, phone calls, emails, or by completing a survey that asked questions about the needs of the community. The survey was completed by 50 participants that identified as either a Meridian resident or someone who works with Meridian residents. There were an additional 6 responses from people who were not connected to Meridian,these responses were not included in the feedback. Below are the results of the survey and comments received from all methods. No 6 kJo Figure 1:Number of survey participants reporting that they or someone they knew required services in the past year. 16 Emergency Rental As=i=_tance 13 14 Utility Assistance $ 12 C-ildcare Asssta-ce 15 10 V Legal Services 6 DomestkAntimate Partner Viole... 3 Other 2 t 2 C Figure 2: The types of services that were required from Figure 1. 571 Page Meridian CDBG Program PY24 Action Plan ■N/A ■ Easy to Access ■Some Issues ■Difficult to Access ■Unable to Access Emergency Rental Assistance ' Utility Assistance Childcare Assistance , Legal Services Domestic{Intimate Partner Violence Assistance Other 1 DO% 0% 100% Figure 3:Level of ease accessing services. 12 Location 2 1� I& Paperwork 5 8 I* Eligibility Requirements 11 6 Sta ff 2 Times/Days of Availability 5 4 Other 3 2 0 ■ loin Figure 4:Barriers to accessing services. Current Contacts Emergency Rental Assistance Mental Health Childcare Additional Public Transportation Outreach Required Credit Repair Ineligible Projects Clothing for Teens Table 9:Partnerships suggested during survey. 581Page Meridian CDBG Program I PY24 Action Plan Commenter of Summary of CominClUb Submission Anonymous survey As a parent with a child at Compass Public Charter School,which has Mondays off,finding affordable Monday child care is challenging.The Boys and Girls Club only operates before and after West Ada School days. Solutions could include the Boys and Girls Club opening all day on Mondays,tuition assistance for the Skyhawks Academy program with transportation to the Boys and Girls Club, or Meridian Homecourt offering all-day Monday childcare. Anonymous survey As a disabled individual with metal allergies, I struggle with inadequate Medicaid coverage and housing needs. Unable to work and needing child care, I face uncovered costs for essential physical therapy, chiropractic treatments, and medical equipment. I urgently need more low-income, 3+ bedroom apartments to avoid homelessness due to bad credit. While one of my children received a scholarship and the Medicaid/EBT processes were smooth, other assistance is lacking. I urge the Idaho legislature to expand Medicaid for therapy and chiropractic care, increase housing options, cover The Wellness Center, provide emotional therapy with animals, and help repair my credit and identity. Additionally, I call for mental health programs like San Diego County's Catalyst to support the many residents in Idaho who need such services. Anonymous survey I would appreciate more access through email and virtual communication.Jesse Tree and El Ada were great with this sort of communication. Anonymous survey Jesse Tree's online application made it easier to access services. Anonymous survey I found the service at the Meridian main branch very unhelpful and even slightly rude and condescending. I need someone more helpful and knowledgeable to assist with my inquiries regarding the Boys and Girls Club. Anonymous survey I'm unaware if the city provides emergency rental assistance, aside from the expired Boise City/Ada County Housing Authority program and Jesse Tree. I have friends who might need rental assistance, but I don't think any have tried to apply. It would be helpful to have a page on the city website listing available assistance resources.Additionally,the city could consider purchasing VRT bus passes for Meridian residents who need transportation to access work opportunities. Anonymous survey I did not qualify for ICCP (Idaho Child Care Program).The Boys and Girls Club has been very easy and helpful with everything else. Anonymous survey General accessibility to transportation and its availability. Table 10:Comments received during the public comment period for the planning process. 591Page Meridian CDBG Program I PY24 Action Plan Affidavit of Publication 601Page Meridian CDBG Program I PY24 Action Plan AFFIDAVIT OF PUBLICATION STATE OF IDAHO 21410 401069 County of Canyon and Ada 1 MERIDIAN. CITY OF SHARON)ESMN of the State of Idaho,being of first duty sworn,deposes 33 E. BROADWAY AVENUE and says: MERIDIAN,ID 93642 1,That 1 am a dozen of the United States,and at all times hereinafter mentioned was over the age of eighteen years,and not a party to the above entitled action. 2.That I am the Principle Clerk of the Idaho Press- Tribune,a daily newspaper P4ibli5hed in the Counties of Canyon and Ada,State of Idaho;that the said newspaper is in general circulation in the said counties ofCaDyon and Ada.and ire the Acinity of Nampa.Caldwell,and Boise,and has been uninterruptedly published in said Counties during a period of seventy-eight consecutive weeks prior to the First publication of this notice,a copy of which is hereto attached- 3-That the notice,of which the annexed is a printed copy,was published in said newspaper and on IdahoPublic Not ices.com 1 times(s)in the regular and entire issue of said paper,and was printed in the newspaper proper, and not in a supplement That said notice was published the following.OM 15f 2024 SHARON]ESS STATE OF IDAHO On this I Rh day of March, in the year of 2024 before me a rotary Public,personally appeared_SHARON JESSEN, known or identified to me to be the person whose name is subscribed to the within instrument,and being by me First duly sworn,declared that the stattrnents therein are true, a to me that he/s and acknowledge he i� g e���uli�d#fie same. Notary Public of ho B Ida My commission expires J416@p 61 Page Meridian CDBG Program PY24 Action Plan LMAL NOTICE CITY OF rdERiDIAN NOTICE OF PUBLIC PRE$ENTAf10H AND PUBLIC COMMENT PERIOD Regarding Msridgsn's Commyrkilp DewelopmerN Black Grant(CDBG)Program Th n Notice can be pro ided in a formal acres#iGltr to polsb 1s wi-h lin*cd EWglish prolcieewy upon r"u"t,Oontact Cry" c4m=W 1p all el a carriDbellOamNidieneity.13Eq bt A69is1anm. Sale puepeproveer axle notificadGn enun krmab3accesitle Para las persor•3s con 4dW06 61`03 YrNIA003 del InI14-L3 a pedicia CQnx rrquer9e con C•yakal Ceripbell ari LcanlubBlllg rrrerrdianciiyorg paxa d*l'Ior AgWdi. ALL CITIZE146 ME INVITED to milord,, LjL0w trosnng an 7uosd8y.M6+Ch 2G,2024atd!30 PM.regarding the inwBWmant of C:Di3G r-..+ds In rho%Mardian epn'n-r.enL�. Pjf0apaM5 Can atlgnr in pe•scn ao hteddlan City Hall ar virluaMyal Mlpa:Ome. ridiencity.org,'li-P3. A PUBLIC COMME14T PERIC)0 Wd open Witch 15, 2024 and c*WIeus Through April+;2024.During IWr.par.'od,Dral and written commanls abouk planning actiwks foe the EWA C06G AGlrpn PUn till tv aCeeptso.AN ammr.nes shCtM b# addrsssedl to OrySuBl Czarnp4br at:City o+ MeWari,Oomuu- fwY 04r4Ownent DepartrnerM.33 E.Bra3dwayAva.,Sic 162, Meridian.IO 83842;(208)489,0575.or oCernbhellia 155Cfldlefl QIIIL 1pr The G1y oI hlerldlan is cleslgnaled an ErrTidamanl Communr- ly by the U.S.Daparlmenl of Housing and Urban UeviMpmW fHUD!.This datagnWian 8llnw3 phe City 14 rec,ive finds anrlu- any horn HUD's ammunity Deosiopmenr to GranL(C;OBC+k Progim. The Cily anllo"te.5 mat rt MII rem" an altacalion or $482,362 on October 1,2024.In urdlrr to revr,Ive Iha&B funds, Ih*CAV m6rsk sut mit an Annual Ach on Plan to itJD'denlif}+�1g the pro ac s the CiI vw,undurlakc 74 meal;he y❑u la Wentdied ,n It,g 22-z0z'G4xxsgtpatea Plan That will benelk k)w anA modierale ircorm re8idwLs in the upcoming year_The Con- solidsw Plan gads address public Mc ty and inhaslruclurs improwami-its,housing,and puHlc services. AN cidrer.s may prrnidest w norryc Caples or the{rinsor,A al- od Plan ggai$and paonlies ara wisAatrle on the City s C DDG %Shahs: hwJAyww.mar0dibrlc01"rrgkj2>g. SpoL:ial nvillrkrl is eNterrded 4a p*reona with dlr4d4drbes,residents-oI assislod housing.arrd Meridian business WO property or.wm Meridi- an City HWI k%a handKappad accassible fecAkyc a yor,1 require$ceornmodm5ons related to physical,Autiol Gr manng impasments ar it you reglaire kinggtt�raa a IrrMrT:rtlahon, plejo"nomsol mo City Clerk al(M)821 d4 S,i Wi@ryn*;Iaplaciones rirlaricnadm ccn imp6d:ncn1A!:. iisicaa, wsrralrtE o 8udiki w o si requleran IrfrerpmecOn & ioKirnaiL. comrxtiquess eon el Vcndcdor de Ciudad al (206) 88BA433, March 15,2024 41}lago 62 Page Meridian CDBG Program I PY24 Action Plan Draft Action Plan Public Comments Public feedback regarding the draft Action Plan and the designated projects was collected during the public comment period from June 11 to July 14, 2024 and during the public hearing held on July 9, 2024. The City accepted comments via testimony at public hearings, phone calls, emails, or by completing a survey that asked questions about the value of the identified projects. Update after public comment period. Affidavit of Publication Update after public comment period. 631Page Meridian CDBG Program I PY24 Action Plan Attachment 2: Resolution Update once it has been approved by Council. 641Page Meridian CDBG Program October 1, 2024 to September 30, 2025 PY24 Action Plan Consolidated Plan Application for funding•Details the specific projects to be funded•Action Plan 2026-Current Plan 2022•Develop goals for upcoming 5 years•Identify community needs• Plan Development Community Involvement Boys and Girls Club Parent Pickup-Open House (2)-Public Hearing-Person Interactions-In•Letter to Neighbors•Community Partners•Feedback Survey•Public Comment Period June 11 to July 17•including proposed projects.Purpose: Gather public feedback on overall plan, Draft Action Plan Booth at Do the Right Event-Open House-Public Hearings (2)-Person Interactions-In•Community Partners•Feedback Survey•Public Comment Period March 15 to April 7•needs.Purpose: Gather feedback on public service Open House Vote on support of projects •amounts (English/Spanish)Information on program, projects, and funding •City Hall and Meridian Library• What does July.Hall the month of On display at City look like?community your Open through July 17 3.623.814.073.494.244.04Better Walkways to Improve Safety and AccessibilityHomeowner Repairs to Improve Housing StabilityChildcare Scholarships to Support FamiliesEmergency Rental Assistance for Housing Stability ImpactProjects will Have a Lasting 5) Based on Responses through July 8, 2024-Average Rating (Scale 1 Importance of:Projects Meet Current Needs Feedback Survey Year 3 PY24 Funding: $524,378 Action Plan Admin/Fair Housing•Fair Housing Campaign•Activities Allocation: $50,500 Public Services$34,959-Scholarships for Youth $43,698-Emergency Rental Assistance losing their housing. Temporary rental assistance for those at risk of summer programs.Access to childcare including extended care and 657,78$:Allocation$78,657Federal Cap: Housing 000,160$:Allocation$160,000-Homeowner Repair Weatherization, accessibility, and emergency repair. Public Facilities and Infrastructure Better Walkways Alternative 3: W. Maple from NW 4th to NW 2nd•7thAlternative 2: NW 7th (Phase 3) from W. Carlton to 1233 NW •Alternative 1: NW 7th (Phase 2) from 1505 NW 7th to Cherry•Primary: NW 7th (Phase 1)from 1233 NW 7th to 1505 NW 7th•Broadway from NW 3rd to NW 4thPrimary: NW 3rd from W Broadway to W Pine and W •Walkability Study.Improve sidewalks and lighting in areas identified in the CDBG 221,235$:Allocation Next July 30 Submit to HUD July 23 Resolution Final Report and July 17 Period ClosesPublic Comment July 9 Public Hearing June 11 Period OpenPublic Comment Steps Questions or 0575-(208) 489ccampbell@meridiancity.orgCrystal Campbellcomments? E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2025 Water and Sewer Rate Increase Proposal C� fIEN DL4,,A H �. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Workshop Agenda From: Laurelei McVey, Public Works Meeting Date: July 9, 2024 Presenter: Laurelei McVey, Public Works Estimated Time: 15 minutes Topic: FY25 Water and Sewer Rate Increase Proposal Recommended Council Action: None required at this time. Background: The FY25 proposal includes a 3% water and sewer rate increase with an October 1, 2024 effective date. The increase is needed due to continued rising operational and capital construction costs as well as meeting State and Federal safe drinking water and wastewater requirements. The water/sewer usage and base rates are subject to this increase, and the estimated impact to the average customer will be a net decrease of$1.90/month due to the subsequent sunsetting of the 10-year EPA fee also occurring in October. A public hearing will also be scheduled for August 20, 2024. Fee description Current fee Proposed new amount fee amount Water rate -base $5.77 $5.94 administrative fee Water rate - use charge $2.00 $2.06 (per 1,000gallons) Sewer rate -base $9.08 $9.35 (administrative fee) Sewer rate -use charge $5.82 $5.99 (per 1,000 gallons) FY25 Utility Rate Increase Proposal Laurelei McVeyJuly 9, 2024Public Works Rate Increase History Nov 2022-Water & Sewer•June 2017-Sewer Only•June 2016–Water & Sewer •Assessment Fees Increased 3% increase proposed•Sunsetting of EPA Fee ($3.75/month)•Enterprise Fund Split Completed•Start of FY25•3% increase in October 2023•2% increase in June 2022•2% increase + $3.75 EPA Fee Implemented in Oct 2014•Previous Rate Increases• FY25 Rate Increase Proposal$1.90-Avg Customer Monthly Bill Decrease of $5.99$5.82(per 1,000 gallons)use charge –Sewer rate $9.35$9.08(administrative fee)base –Sewer rate $2.06$2.00(per 1,000 gallons)use charge –Water rate $5.94$5.77(administrative fee)base –Water rate fee amountProposed new amountCurrent fee Fee description Oct 20243% IncreaseProposed Recycling Rates•Trash Rates•EPA Fee•Sewer Usage Rate•Sewer Base Rate•Water Usage Rate•Water Base Rate•Utility Bill Components• Execution Rate Assumptions:Current Wastewater Model 75% / 100% CF Capital•95% Personnel / 95% Operations• Wastewater Model w/3% Rate Increase FY25 only model. This will be evaluated annually.remain solvent in the save before you spend Future rate increases will be needed to Note: Current Water Model$14.90 Sewer base + 1,000 gallons$7.77 Water base + 1,000 gallonsamountCurrent fee Fee description Water Model, 3% Increase FY25 Only model. This will be evaluated annually.remain solvent in the save before you spend Future rate increases will be needed to Note: Low Income Assistance Program customersto 91 FY23 provided assistance •appointment to determine eligibility(extension #27) to schedule an 2820-345-208Ada at-Contact El•receiving aidAda before -criteria determined by ElCustomers must meet financial •Action PartnershipAda Community -Administered by El•garbage utility billspayment of water, sewer, and $100.00 per year towards the Offers financial assistance up to •Meridian Cares Program• Schedule Proposed Effective Date (if approved by Council): Oct 1, 2024•Public Hearing: August 20, 2024 @ 6pm•Week of July 4th and Aug 11th-Newspaper•Utility Bill th•Utility Bill th July 20•Publish Notice of Proposed Rate Increase & Public Hearing Date:• Questions Wastewater Model w/3% Rate Increase FY25 34– Water Model w/3% Rate Increase FY25 34– E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Standard Operating Policy Discussion: Grant Application and Administration Policy �WENt F City of Meridian Standard Operating Policy Number 9.8 Grant Application and Administration Policy Purpose: To set forth the City's policy regarding the submission of grant applications and administration of grant funds received. Policy: 1. Prior to submitting a grant application on behalf of the City, the department submitting such application ("Applicant") shall: a. Obtain approval from Applicant's Department Director, and b. Seek review by the Grant Committee of the proposed grant application and all grant requirements. 2. Volunteers shall not be authorized to submit grant applications on behalf of the City. Only City employees, acting in accordance with this policy and related procedures, shall be authorized to submit grant applications on behalf of the City. 3. Following award of a grant to the City: a. All grant funds received by the City shall be used in accordance with applicable laws and regulations, City policy, and the terms of the grant. Federal grant funds shall be used in accordance with the Uniform Guidance (Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements of Federal Awards). b. The Finance Department shall complete all accounting and financial reporting, as required by City policy,the granting entity, and any applicable laws. c. The Applicant shall complete all required administrative tasks associated with the grant (e.g., screening and monitoring any and all contractors and/or subrecipients, operational and performance reporting, data collection, and regulatory compliance). Authority& Responsibility: 1. The Applicant is responsible for providing the proposed grant application and all supporting documentation, including but not limited to all procurement requirements of the grant, to the Grant Committee for review before submitting the grant application to the granting entity. 2. The Finance Department is responsible for convening the Grant Committee following a request for review, and for conveying the Committee's recommendation to the Applicant following review of the application by the Grant Committee. 3. The Mayor is authorized to make the final decision regarding submission of a grant application and acceptance of grant funding. Revision date: 5/2/2024 4. Department Directors are authorized to sign grant applications. 5. The Mayor is authorized to sign grant applications and any and all agreements with a granting entity. Revision date: 5/2/2024 W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2460: A Resolution of the City Council of the City of Meridian to Amend City of Meridian Standard Operating Policy 9.8, Regarding Grant Management; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2460 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND CITY OF MERIDIAN STANDARD OPERATING POLICY 9.8 ,REGARDING GRANT MANAGEMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City Council has authority over the policies of the City of Meridian; and WHEREAS,the City Council finds it in the best interest of the City of Meridian to update the grant management policy to ensure consistent practices pertaining to grant applications and administration of funds received; and NOW, THEREFORE,BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City of Meridian Standard Operating Policy no. 9.8, regarding Grant Management, shall be amended as set forth in Exhibit A attached hereto. Section 2. That this resolution shall be in full force and effect immediately upon its passage. ADOPTED by the City Council of the City of Meridian, Idaho, this 9th day of July, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 9th day of July, 2024. APPROVED: Robert E. Simison, Mayor ATTEST: By: Chris Johnson, City Clerk RESOLUTION AMENDING STANDARD OPERATING POLICY NO.9.8 PAGE 1 �WENt F City of Meridian Standard Operating Policy Number 9.8 Grant Application and Administration Policy Purpose: To set forth the City's policy regarding the submission of grant applications and administration of grant funds received. Policy: 1. Prior to submitting a grant application on behalf of the City, the department submitting such application ("Applicant") shall: a. Obtain approval from Applicant's Department Director, and b. Seek review by the Grant Committee of the proposed grant application and all grant requirements. 2. Volunteers shall not be authorized to submit grant applications on behalf of the City. Only City employees, acting in accordance with this policy and related procedures, shall be authorized to submit grant applications on behalf of the City. 3. Following award of a grant to the City: a. All grant funds received by the City shall be used in accordance with applicable laws and regulations, City policy, and the terms of the grant. Federal grant funds shall be used in accordance with the Uniform Guidance (Title 2 CFR Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements of Federal Awards). b. The Finance Department shall complete all accounting and financial reporting, as required by City policy,the granting entity, and any applicable laws. c. The Applicant shall complete all required administrative tasks associated with the grant (e.g., screening and monitoring any and all contractors and/or subrecipients, operational and performance reporting, data collection, and regulatory compliance). Authority& Responsibility: 1. The Applicant is responsible for providing the proposed grant application and all supporting documentation, including but not limited to all procurement requirements of the grant, to the Grant Committee for review before submitting the grant application to the granting entity. 2. The Finance Department is responsible for convening the Grant Committee following a request for review, and for conveying the Committee's recommendation to the Applicant following review of the application by the Grant Committee. 3. The Mayor is authorized to make the final decision regarding submission of a grant application and acceptance of grant funding. Revision date: 5/2/2024 4. Department Directors are authorized to sign grant applications. 5. The Mayor is authorized to sign grant applications and any and all agreements with a granting entity. Revision date: 5/2/2024