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HomeMy WebLinkAboutMeridian Library District Foundation, Inc. Recipient Neighborhood Grant Funds RECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND MERIDIAN LIBRARY DISTRICT FOUNDATION, INC. FOR FY24 NEIGHBORHOOD GRANT FUNDS This RECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND MERIDIAN LIBRARY DISTRICT FOUNDATION, INC. FOR FY24 NEIGHBORHOOD GRANT FUNDS ("Agreement") is entered into this 18th day of June , 2024 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") City, and Meridian Library District Foundation, Inc. a nonprofit organization organized under the laws of the state of Idaho ("Recipient"). WHEREAS,Meridian City Council has allocated fiscal year 2024 general funds for the purpose of awarding Neighborhood Grants to Meridian residents for projects that bring Meridian neighbors together and improve the community, as set forth in detail in Exhibit A; and WHEREAS, Recipient has proposed to purchase new children's books for the Meridian Library location at Orchard Park, which activity complements the objectives of the Neighborhood Grant program; and WHEREAS,by this Agreement, City and Recipient wish to establish the roles and responsibilities of the Recipient related to the investment and utilization of fiscal year 2024 Neighborhood Grant funds provided to Recipient by City ("Funds"); NOW, THEREFORE,in consideration of the mutual covenants of the parties, the Parties agree as follows: I. RECIPIENT'S RESPONSIBILITIES;PROJECT ADMINISTRATION. A. Activities. Recipient shall use the Funds, in the amount of ten thousand dollars ($10,000.00), to Recipient for the purchase of new children's books for the Meridian Library location at Orchard Park ("Project"), as set forth in Exhibit B. Recipient shall use the Funds only toward completion of the Project. Recipient's use of the Funds shall be consistent with any and all terms and conditions of the Neighborhood Grant Program and this Agreement. B. Time of performance. Services of Recipient shall start the Project on or before June 1, 2024 and shall complete the Project by August 30, 2024. C. Budget. Recipient shall use the Funds to complete the Project in accordance with the budget set forth in Exhibit B. All Funds unused as of August 30, 2024 shall be returned to the City. D. Closeout. By September 6, 2024, Recipient shall submit a final report to City. The final report shall include: 1. Written narrative answering each and all of the following questions: a. What did you accomplish, and how? RECIPIENT AGREEMENT WITH MERIDIAN LIBRARY DISTRICT FOUNDATION FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 1 OF 5 b. How were volunteers engaged and used, and how many? c. What is the impact of this project on your neighborhood? 2. Final project budget, showing use of Neighborhood Grant funds, partner organization funds, and in-kind and monetary donations. 3. Receipts supporting final project budget. 4. Photographs of Project completion and final Project. 5. Check payable to City of Meridian for any unused funds. E. Draw requests. Funds for Project will be available following execution of this Agreement and City's receipt of Recipient's completed W-9 form. To obtain Funds, Recipient shall submit a written draw request to the Grant Administrator. Each draw request may be for up to $5,000 of the Funds allocated for Project. Upon the Grant Administrator's verification of progress toward Project goals and/or completion; review of quotes, receipts, and other required documentation; and site visit(s), as appropriate, the Grant Administrator will forward to the City Finance Department a request that the City remit a check to Recipient in the requested amount. F. Performance monitoring. City's Grant Administrator shall monitor Recipient's investment of the Funds to ensure that Recipient is working toward meet the goals of the Project as set forth in Exhibit B. Performance monitoring shall include review of quotes, receipts, and other documents, as well as site visits, as appropriate. II. GENERAL PROVISIONS. A. No agency; independent contractor. It is understood and agreed the Recipient is not, and shall not be considered, an agent of City in any manner or for any purpose whatsoever in Recipient's use of the Funds. In all matters pertaining to this Agreement, Recipient shall be acting as an independent contractor, and neither Recipient nor any volunteer, employee, invitee, or agent of Recipient shall be deemed an employee of City. Recipient shall have no authority or responsibility to exercise any rights or power vested in City. B. Photographs. Recipient consents to City's publication and/or use of any photographs or recordings of Recipient; Recipient's volunteers, guests, invitees, agents, and employees; and/or the Project for educational and promotional purposes. C. Acknowledgment of risk. Recipient acknowledges that activity undertaken in conjunction with this Agreement presents risks, some of which are unknown, and agrees to assume all such risks. D. Indemnification; waiver. Recipient shall indemnify, save and hold harmless, release and forever discharge City and its agents and employees from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Recipient or City in the course of any activity associated with this Agreement not caused by or arising out of the tortious conduct of City, regardless of the manner by which such claim may be brought. RECIPIENT AGREEMENT WITH MERIDIAN LIBRARY DISTRICT FOUNDATION FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 2 OF 5 E. Notices. Day-to-day communications between Recipient and the Grant Administrator shall occur by email or phone, as appropriate. All other notices to be provided under this Agreement shall be in writing and addressed as follows: If to Recipient: If to City: Meridian Library District Foundation, Inc. City Clerk, City of Meridian Attn: Eryn Turner 33 East Broadway Avenue 1326 W. Cherry Lane Meridian, Idaho 83642 Meridian ID 83642 Notices shall be either personally delivered or sent by U.S. mail, postage prepaid. Notice shall be deemed to have been given upon deposit in the U.S. mail, or upon personal delivery to the party above specified. F. Content. In the course of working on and completing the Project, Recipient shall ensure that the Funds are not used for any purpose that promotes, endorses or furthers any message containing the following content: 1. Profane, obscene, indecent, violent, or pornographic content and/or language; 2. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or national origin; 3. Defamatory or personal attacks; 4. Threats to any person or organization; 5. Content that promotes, fosters or perpetuates conduct in violation of any law; 6. Content that encourages or incites illegal activity; 7. Content that may compromise the safety or security of the public or public systems; 8. Content that violates a known legal ownership interest of any party; or 9. Any content that contains or perpetuates a message that the Grant Administrator deems to be inappropriate or not in the best interest of the City of Meridian. If the City becomes aware that Funds are used in violation of this provision, City may deny future draw requests for Funds or request the return of Funds already released. G. Restrictions. Neighborhood Grant funds may not be spent on gift cards, alcohol, tobacco, firearms, or travel. H. Default or breach; cure; termination. If Recipient is in breach or default of any of the terms, covenants or conditions of this Agreement and fails or refuses to cure such breach or default within fourteen (14) days of written notice thereof, this Agreement, and all rights of Recipient in and to the Funds, at City's option, may be terminated and forfeited without further notice or demand. I. No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by Recipient. RECIPIENT AGREEMENT WITH MERIDIAN LIBRARY DISTRICT FOUNDATION FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 3 OF 5 J. Nondiscrimination. Both Parties warrant and agree that there shall be no discrimination against any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry, in the granting or expenditure of Funds or any activity associated with Project. K. Applicable law; non-appropriation. This Agreement shall be governed by and construed in accordance with the statutes and constitution of the State of Idaho, including, without limitation, Article VIII, Section 3, of the Idaho Constitution and the Idaho Public Records Act. Recipient acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Notwithstanding anything in this agreement to the contrary, City's obligations under this Agreement are subject to and dependent upon appropriations being made by Meridian City Council for such purpose. L. Compliance with laws. Throughout the course of this Agreement, Recipient and each and all of Recipient's volunteers, employees, guests, invitees, and agents shall comply with any and all applicable federal, state, and local laws. M. State of Idaho requirements. The following provisions are required by the State of Idaho. The inclusion of these provisions in this Agreement does not indicate City's support or opposition to these provisions nor agreement by City that these clauses are relevant to the subject matter of this Agreement; these provisions are included solely to comply with the laws of the State of Idaho. 1. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, as applicable, Recipient certifies that Recipient is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. The terms "company" and "boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. 2. No Public Funds for Abortion Act. Pursuant to Idaho Code § 18-8703, as applicable, Recipient certifies that it is not, and will not for the duration of this Agreement become, an abortion provider or an affiliate of an abortion provider, as those terms are defined in the"No Public Funds for Abortion Act," Idaho Code §§ 18-8701 et seq. 3. Contract with company owned or operated by the government of China prohibited. Pursuant to Idaho Code § 67-2359, as applicable, Recipient certifies that Recipient is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. The terms "company" and"government of China" shall have the meanings ascribed to them in Idaho Code § 67-2359. N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. RECIPIENT AGREEMENT WITH MERIDIAN LIBRARY DISTRICT FOUNDATION FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 4 OF 5 O. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. P. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements, agreements, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. No verbal or written inducements to execute this Agreement have been made to Recipient. In entering into this Agreement, Recipient relies upon no statement, fact, promise or representation, whether express or implied, written or oral, not specifically set forth herein in writing. Q. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. R. Advice of attorney. Each party warrants and represents that in executing this Agreement, it has received independent legal advice from its attorneys or the opportunity to seek such advice. S. Warranty of authority. Each party to this Agreement represents and warrants that the execution, delivery, and performance of this Agreement has been duly authorized by all necessary action of such party and is a valid and binding obligation upon the persons or entity signing this Agreement. T. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. RECIPIENT: u r Meridian ibrary District Foundation, Inc. CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 6-18-2024 Chris Johnson, City Clerk 6-18-2024 RECIPIENT AGREEMENT WITH MERIDIAN LIBRARY DISTRICT FOUNDATION FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 5 OF 5 EXHIBIT A C� fE IDIAN�--- 2024 Neighborhood Grant Program Overview of Neighborhood Grant Program Meridian City Council has allocated $50,000 for Neighborhood Grants for 2024, to be awarded to Meridian residents for projects that bring Meridian neighbors together and improve the community. Applicants may apply for Neighborhood Grant funds in any amount up to $50,000 and request funds for more than one project. Projects must be completed by September 9, 2024. Timeline Application period open: October 2, 2023 Applications due: November 13, 2024, 5:00 p.m. Selection Panel Review Period opens: November 17, 2023 Selection panel Review period closes: December 8, 2023 Applicants Notified: December 15, 2023 Signed agreement due: January 15 2024 Project completion: September 9, 2024 Final report due: September 15, 2024, 5:00 p.m. Eligibility and Criteria Projects funded with Neighborhood Grant funds must be located on public property within the City of Meridian. Applicants must be residents of the City of Meridian or an organization operating within the City of Meridian. Upon selecting a project for funding, the City of Meridian will require the successful applicant to enter into a grant recipient agreement establishing terms and conditions of the grant funds (a sample agreement is available upon request). In awarding Neighborhood Grants, the selection panel will consider the following criteria: 1. Capacity for neighbor engagement in project implementation and final deliverable; 2. Contribution to the improvement of the neighborhood environment and sense of community; 3. Suitability of the proposed project for the project site; and 4. Long-term viability and impact of the proposed project. Application To apply, applicants must submit the following materials to the City Contact listed below. If applying for more than one grant, a separate application must be completed for each project. 1. Completed Grant Application form 2. Written narrative answering each of the following questions: a. What do you propose to accomplish and how? b. How do you plan to engage and use volunteers, specifically your neighbors, to help with the project? How many volunteers will be needed? c. What is the desired impact of this project on your neighborhood, and how will you measure it? Neighborhood Grant Program Page 1 d. What is the plan for long-term maintenance of items that will be purchased, built, or installed with the funds (if applicable)? e. What is the priority of this project (if applying for grant funds for more than one project)? 3. Detailed project plan, including a timeline with specific dates. 4. Detailed project budget, listing Neighborhood Grant funds, partner organization funds, and in- kind and monetary donations. 5. If the project involves collaboration or co-funding with other organizations or businesses, a letter of support from each. City Contact Submit the application and reporting materials to, and direct any questions to: Jacob Cluff, Community Relations & Policy Advisor Address: 33 E. Broadway Avenue, Meridian, Idaho 83642 Email:jcluff@meridiancity.org Phone: 208-489-0535 Reporting Requirements All projects must be completed by Friday, September 9, 2024. A final report must be submitted to the City Contact by Thursday, September 15, 2024. The final report must include the following: 1. Written narrative answering the following questions: a. What did you accomplish, and how? b. How were volunteers engaged and used, and how many? c. What is the impact of this project on your neighborhood? 2. Final project budget, showing Neighborhood Grant funds, partner organization funds, and in- kind and monetary donations. 3. Receipts supporting the final project budget. 4. Photographs of project completion and the final project. 5. A check payable to the City of Meridian for any unused funds. Purchasing Requirements If the proposed Project includes the purchase of goods, services, supplies, or equipment, purchases up to $15,000 will require one written quote, and purchases $15,001 to $50,000 require three written quotes. Documentation will be required prior to release of funds. Limitations Neighborhood Grant funds may not be spent on gift cards, alcohol, tobacco, firearms, or travel. Funds will not be awarded to support any project that in any way: violates law or City policy; or violates a legal ownership interest, such as a copyright, of any party. Funds may not be spent for any purpose or message that includes, promotes, or fosters: profane, obscene, indecent, violent, or pornographic content and/or language; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or national origin; defamatory or personal attacks; threats to Neighborhood Grant Program Page 2 any person or organization; information that may compromise public safety; or any purpose or message that the City deems to be inappropriate or not in the best interest of the City of Meridian. Additional limitations may apply. Neighborhood Grant Program Page 3 C-z( E r� I y 2024 Neighborhood Grant Program Application Form EXHIBIT B Applicant Information Applicant name:* Organization(if applicable): Eryn Turner Meridian Library Foundation Applicant's parent name(if Applicant is under 18): Phone Number:* E-mail: 208-871-9321 eryn@supportmld.org Mailing Address:* Meridian Library Foundation Attn:Eryn Turner 1326 W Cherry Lane Meridian,ID 83642 Project Information Project Name:* New Children's Books for Orchard Park Project Type:* Amenity(e.g.,neighborhood garden,bike rack,bike repair station,dog waste bag station) Beautification(e.g.signage,banners,trees,landscaping,art) Clean up(e.g.graffiti removal,overgrown vegetation removal,litter removal) Other Project Address/Location: Meridian Library at Orchard Park 1268 W Orchard Park Dr Meridian,ID 83646 Property owner: Meridian Library District Acknowledgments I Eryn Turner hereby acknowledge the following stipulations and agree that if this proposal is selected for funding under the Neighborhood Grant Program, such funding shall occur subject to these general terms and conditions,as well as subject to other specific terms and conditions that shall be set forth in a separate,written grant recipient agreement between myself and the City of Meridian. I specifically acknowledge that: * Before my Project is funded,I(or my parent/guardian)will be required to enter into a written agreement with the City et establishing the specific terms and conditions of the grant funds provided. Initial * If this Project is selected for funding,neither the City of Meridian nor its officers or employees will assume liability for any loss or et damage.This Project may involve risks,some of which are unknown. Initial * The procurement of any necessary insurance will be my sole responsibility.The City will not provide insurance or other coverage et of any kind for loss,theft,or damage that I or anyone associated with the Project may or does incur. Initial * The City has made no offer or commitment to issue Neighborhood Grant funds;the City shall have no obligation to do so except et by,and pursuant to,written agreement. Initial I acknowledge,understand,and agree to these general terms and conditions. Signature Print name: Eryn Turner Parent signature(If applicant is under 18): Date: 2023-11-13 Application online forms will be available at www.meridiancity.org/neighborhoodgrants Review the Grant Application Guidelines for further clarification. Project Information If you are submitting more than one grant application,you must rank them in priority order. This grant application is ranked#: 1 Out of: 1 applications. Project Name: New Children's Books for Orchard Park If Applicable-Project Address/Location Meridian Library at Orchard Park 1268 W Orchard Park Dr Meridian,ID 83646 If Applicable-Who owns this property?: Meridian Library District Project Dates(estimated): Start: Completion: 2024-01-01 2024-06-30 Project Type: Beautification/Clean Up Q Park improvement GardeningNacant Lot Repurposing Q Signage/Banners/Sign Toppers Tree Replacement/Planting O Dog Waste Station Bike Infrastructure O Events and Community Engagement Other amenity-new books Describe the project.(What are you going to do?): I am writing on behalf of the Meridian Library Foundation to request a grant of$10,000 from the City of Meridian's Neighborhood Grant Program to purchase new children's books for the new Meridian Library location at Orchard Park,located in North Meridian. The library has become a vibrant hub for young readers,and Orchard Park has seen an increase of 30%in children's book checkouts every month since opening in May.During October 15,272 children's books were borrowed from Orchard Park.The demand for picture books,early readers,and board books has been steadily rising each month,presenting a challenge in maintaining a comprehensive collection on the shelves for the community. A grant of$10,000 from the City of Meridian's Neighborhood Grant Program would significantly contribute to addressing this issue.The proposed funds will be allocated towards the purchase of approximately 1,100 to 1,300 new children's books.This infusion of fresh and exciting literature will not only meet the immediate needs of our young readers but also enhance the overall educational and recreational experience for the community. If awarded this grant,Meridian Library staff estimate that approximately 195-275 books($1800-2200)could be purchased and processed each month,with the total project taking an estimated six months to complete. Books that would be purchased include: Board Books-Designed for infants and toddlers and feature simple illustrations and basic concepts. Picture Books-Typically for ages 3-8,these books are richly illustrated with a focus on the interplay between text&images. Early Readers-Geared towards children who are learning to read with simple vocabulary,short sentences,and large font size.Early Readers often include repetition and predictable language. Chapter Books-Targeted at more advanced readers(ages 7-10)with short chapters with more complex plots and introduce young readers to longer narratives. By investing in our library's children's collection,we aim to foster a love for reading and learning among the children of Meridian.Your support will play a pivotal role in ensuring that the Orchard Park location continues to be a valuable resource for families,educators,and,most importantly,the children who frequent our library. The Meridian Library at Orchard Park is open 64 hours per week;this new location offers a convenient drive-up book return,as well as a 24-hour holds pickup,making it the most convenient location for our community to borrow and return library books.On average,this one location has over 12,000 visitors per month,a true testament that the Meridian Library brings our neighbors together;any improvements to the district are improvements for the entire community. We sincerely appreciate your consideration of our grant proposal and the positive impact it can have on the literacy and educational development of the youth in our community. Thank you for your time and consideration. Sincerely, Eryn Turner,Foundation Executive Director Please include pictures of the impact area(if applicable): Compressed-City of Meridian Neighborhood Grant-Meridian Library Foundation Proposal.pdf 491.53KB How do you plan to gain/use volunteers,specifically your neighbors,to help on the project?(Provide Specific Numbers): One specific task where volunteers can play a crucial role is placing bookplates in the new children's books acquired through the grant.As part of this grant,the Foundation would purchase bookplates stating"This book purchased through a City of Meridian Neighborhood Grant",and have approximately 10 volunteers help us place those bookplates on the inside cover of the new books.As books are going to be consistently purchased throughout 5-6 months,we would create several dates/times for volunteers to assist us in this process. What is the desired impact of this project on your neighborhood,and how will you measure it? The desired impact of this project on our neighborhood is threefold: Enhanced Literacy and Educational Opportunities:The infusion of new children's books will create a more dynamic collection of early readers, picture books,etc,that cater to the varied reading levels of our young patrons.This will contribute to improved literacy skills and provide valuable educational resources for children in the neighborhood. Community Engagement and Enrichment:A well-stocked and updated children's section will not only attract more young readers but also serve as a space for community engagement.We anticipate an increase in library visits,fostering a sense of community and providing families with a welcoming environment for shared learning and recreational activities. Long-Term Positive Impact on Youth Development:Exposure to a rich array of literature can have a lasting impact on the intellectual and emotional development of children.By expanding our children's book collection,we aim to contribute to the long-term positive development of the neighborhood's youth,nurturing a love for reading and learning that extends beyond their formative years. To measure the success of this project,we will employ the following key performance indicators: Library Attendance:Track the increase in the number of visitors to the Orchard Park Library,specifically focusing on the age group targeted by the new children's books. Book Checkout Rates:Monitor the borrowing rates of the newly acquired children's books to assess their popularity and relevance to the community's needs. Participation in Library Programs:Assess the participation rates in library programs and events designed for children,correlating any increases with the availability of new materials. Through these measures,we aim to quantifiably demonstrate the positive influence of the project on our neighborhood,fostering a thriving community that values education,literacy,and the joy of reading. Who will assume responsibility for maintaining the finished project or storing equipment(if applicable): The responsibility for maintaining the finished project,including the acquisition,processing,and management of the new children's book collection,will fall under the purview of the Meridian Library District. The Meridian Library Foundation has partnered with the District in previous projects and has already helped fund nearly$25,000 in new children's books earlier this year.This collaboration has been successful,as the District has the processes in place to assume responsibility for the collection. Detailed Project plan, including timeline with specific dates: January 8,2024-Foundation orders 1,200 bookplates(bookplates will be donated;grant funds will only be used to purchase children's books) January 2024-Library staff begin ordering&processing new children's books for Orchard Park,approximately 195-275 books($1800-2200) February thru June 2024-staff continue to purchase&process new children's books,exhausting the$10,000 grant March 2024-volunteer opportunity to place bookplates;optional tour of Orchard Park book processing for Meridian City Council June 2024-volunteer opportunity to place bookplates June 30,2024-all grant funds exhausted September 1,2024-compile statistics from January through August 2024,i.e.number of checkouts,program attendees at the Orchard Park location,as well as children's collection total each month for final reporting. If you are collaborating with other civic organ izationslbusinesses on this project,you must provide their names and attach a letter of support from all: Meridian Library District Support Letter for Foundation Neighborhood Grant Appliction.pdf 74.37KB Partner Organization(s)Name,addresses,phone number and email: Meridian Library District Attn:Nick Grove,Library Director 1326 W Cherry Lane Meridian,ID 83642 P:208-888-4451 E:director@mld.org Is this grant part of an ongoing or larger project?If yes,please explain: This grant application is part of a larger fundraising effort of the Meridian Library Foundation to raise funds for the children's collection of the Meridian Library District.Through previous grants and individual donations,the Foundation has been able to raise nearly$25,000 for new youth books.This fall/winter(2023)we are committed to raising an additional$25,000 through grants,events,fundraisers,and individual donations. Project Budget Please include professional services,supplies/materials,printing/copying,permits,etc. *Donations/sponsorships are highly encouraged and will be considered favorably by the granting committee. Items Needed Donated AmountNalue Cost to Purchase 1. $ $ 1,200 New Children's Books 10,000 2. $ $ 3. $ $ 4. $ $ 5. $ $ 6. $ $ 7. $ $ 8. $ $ 9. $ $ 10. $ $ TOTALS(Total"cost to purchase"should equal your grant request total) $10,000.00 Total Grant Amount Requested: $10,000.00 Funds Disbursement Make check payable to: Meridian Library Foundation Civic Organizations: Applicant is serving as their own fiduciary* The following organization will serve as our fiduciary *A Fiduciary is a group responsible for the project who will receive the check,cash it,and expend the funds Authorized Agent's Name: Eryn Turner Signature Date Time 2023-11-13 Responsible Party Primary Contact Name: Telephone: E-mail: Eryn Turner 2088719321 eryn@supportmld.org 1, Eryn Turner if awarded the above project,will: • Keep all receipts • Complete the proposed project by Friday,September 6,2024 • File Grant Report(with receipts)by Friday,September 15,2024 • Pictures of the complete project/event are highly encouraged to be sent by email tojcluff@meridiancity.org Signature: Date: 2023-11-13 Secondary Contact Name: Telephone: E-mail Brian Turner,Foundation Treasurer 208-371-6561 brian@brturner.com Meridian Library Foundation Grant Proposal City of Meridian Neighborhood Grant: New Children 's Books for the Meridian Library at Orchard Park MERIDIAN LIBRARY FOUNDATION The Meridian Library District's new Orchard Park location is conveniently located along the busy corridor at Chinden & Linder in North Meridian, and recently opened in May of 2023. 9 1 A DROP FIAT$Tl1GV CRLECrIW r.'x!F:1,_ri to. -♦• /-• • -• • ♦ • • DFF TONE -kT ST; I Wk."a ... FLE%W nG �r�r, aue+ Ns FAryATE TLVATE LOLLEa510N CfhCF OFFICE 9fOfp3E s IT val ACTIVE O1lD �aFT w[. Tye F naaLl EARLY VT KITS 1 CaNRM%Jii STAFF MG LOFDNGA ]TAPE iaDtg HW11 LNTERNLS nrTc*"n ��� '�5� uFmxlr Fra�N ���� Ea"A]I, ROCK STgG LT r a FWG PArU I 31OItA0E ErooK oNov BY THE NUMBERS: 1 ,w 9 number of children sprint books 5 5 �F'F in tho Orchard Park colloction 272 number of children s print books 15, borrowed from Orchard Park in OCT* .+ 'see graph below for number of bvrrowe troth month $609000 anticipated need for new children's books at Orchard Park for FY24 xY �. J 10,000 / 5.000 'ME MAY juNE jmv AUG sEPT OCT With this grant the library could purchase approximately 1,100-1,300 new children's books. Types of books we'll be able to fund. BOARD BOOKS 77 Des-' FFeatd for infants and i ure simple illustrations anld basic concepts. PICTURE BOOKS • • Typically for ages 3-8_ t ' • Richly illustrated with a focus on the interplay between text&images_ EARLY READERS • Geared towards children who are learning to read_ • Simple vocabulary,short sentences,and Fargo font size. • often include repetition and predictable language. CHAPTER BOOKS • Targeted at more advanced readers(ages 7-10). • Short chapters with more complex plots. • Introduce young readers to longer narratives. Meridian Library Foundation Neighborhood Grant Proposal 00 ,r If awarded this grant, Meridian Library staff estimate that approximately 195-275 books ($1800-2200) could be purchased and processed each month, with the total project taking an estimated six months to complete. J .r ®Uwe TM Meridian Library Foundation Neighborhood Grant Proposal • ' . This project would not be possible for the Foundation Q without the help of the City of Meridian's Neighborhood Grant Program.To recognize your generous gift,the CITY OF ' ' Foundation will place bookplates in each book •NEIGHBORHOOD- -• - • purchased with grant funds, and invite City Council to tour the processing space at the Orchard Park Library. Meridian Library Foundation Neighborhood Grant Proposal We thank the City of Meridian for considering our project! For more information, please contact Eryn Turner at eryn@supportmld.org MERIDIAN LIBRARY FOUNDATION Nick Grove meridian Library Director Meridian Library District library 1326 W Cherry Lane Meridian, ID 83642 district director@mld.org r 11/13/2023 City of Meridian Neighborhood Grant Program 33 E. Broadway Avenue Meridian, Idaho 83642 Dear Meridian City Council, I am writing to express my support for the grant proposal submitted by the Meridian Library Foundation seeking$10,000 from the City of Meridian's Neighborhood Grant Program.The funds are earmarked for the acquisition of new children's books for the Meridian Library at Orchard Park in North Meridian. The collaboration between the City of Meridian and the library for this project is a powerful testament to our shared commitment to fostering literacy and educational opportunities within the community. The Meridian Library Foundation's initiative aligns seamlessly with the city's vision for a well-educated and engaged community. As the Library Director at the Meridian Library District, I have observed the transformative impact that well-supported libraries can have on literacy rates, educational outcomes, and community cohesion. By investing in the Orchard Park Library's children's book collection, the City of Meridian has a unique opportunity to directly contribute to the enrichment and educational development of our youth. Thank you for considering this impactful collaboration between the City of Meridian and the Meridian Library Foundation. I am confident that this project will contribute significantly to the city's goals of fostering literacy, education, and bringing neighbors together through this community improvement. Thank you for your time and consideration. Sincerely, Nick Grove Library Director Meridian Library District