HomeMy WebLinkAboutDavid's Hope Pregnancy Loss Ministry, Inc. Recipient Neighborhood Grand Funds RECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND
DAVID'S HOPE PREGNANCY LOSS MINISTRY, INC.
FOR FY24 NEIGHBORHOOD GRANT FUNDS
This RECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND DAVID'S
HOPE PREGNANCY LOSS MINISTRY, INC. FOR FY?4 NEIGHBORHOOD GRANT
FUNDS ("Agreement") is entered into this_ June 18th, 2024 by and between the
City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City")
City, and David's Hope Pregnancy Loss Ministry, Inc., a nonprofit organization organized under
the laws of the state of Idaho ("Recipient").
WHEREAS, Meridian City Council has allocated fiscal year 2024 general funds for the
purpose of awarding Neighborhood Grants to Meridian 17esidents for projects that bring Meridian
neighbors together and improve the community, as set forth in detail in Exhibit A; and
WHEREAS,Recipient has proposed to install a pregnancy and infant loss memorial to
be installed at the Meridian Cemetery and promote such installation, which activity complements
the objectives of the Neighborhood Grant program; and
WHEREAS,by this Agreement, City and Recipient wish to establish the roles and
responsibilities of the Recipient related to the investment and utilization of fiscal year 2024
Neighborhood Grant funds provided to Recipient by City ("Funds");
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the
Parties agree as follows:
I. RECIPIENT'S RESPONSIBILITIES;PROJECT ADMINISTRATION.
A. Activities. Recipient shall use the Funds, in the amount of ten thousand dollars
($10,000.00), to Recipient for the installation of a pregnancy and infant loss memorial to
be installed at the Meridian Cemetery and the promotion of such installation ("Project"),
as set forth in Exhibit B. Recipient shall use the Funds only toward completion of the
Project. Recipient's use of the Funds shall be consistent with any and all terms and
conditions of the Neighborhood Grant Program and this Agreement.
B. Time of performance. Services of Recipient shall start the Project on or before June 1,
2024 and shall complete the Project by August 30, 2024.
C. Budget. Recipient shall use the Funds to complete the Project in accordance with the
budget set forth in Exhibit B. All Funds unused as of August 30, 2024 shall be returned
to the City.
D. Closeout. By September 6, 2024, Recipient shall submit a final report to City. The final
report shall include:
1. Written narrative answering each and all of the following questions:
a. What did you accomplish, and how?
RECIPIENT AGREEMENT w1TH DAVID'S HOPE PREGNANCY Loss MINISTRY
FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE I OF 5
b. How were volunteers engaged and used, and how many?
c. What is the impact of this project on your neighborhood?
2. Final project budget, showing use of Neighborhood Grant funds, partner organization
funds, and in-kind and monetary donations.
3. Receipts supporting final project budget.
4. Photographs of Project completion and final Project.
5. Check payable to City of Meridian for any unused funds.
E. Draw requests. Funds for Project will be available following execution of this
Agreement and City's receipt of Recipient's completed W-9 form. To obtain Funds,
Recipient shall submit a written draw request to the Grant Administrator. Each draw
request may be for up to $5,000 of the Funds allocated for Project. Upon the Grant
Administrator's verification of progress toward Project goals and/or completion; review
of quotes, receipts, and other required documentation; and site visit(s), as appropriate, the
Grant Administrator will forward to the City Finance Department a request that the City
remit a check to Recipient in the requested amount.
F. Performance monitoring. City's Grant Administrator shall monitor Recipient's
investment of the Funds to ensure that Recipient is working toward meet the goals of the
Project as set forth in Exhibit B. Performance monitoring shall include review of quotes,
receipts, and other documents, as well as site visits, as appropriate.
II. GENERAL PROVISIONS.
A. No agency; independent contractor. It is understood and agreed the Recipient is not,
and shall not be considered, an agent of City in any manner or for any purpose
whatsoever in Recipient's use of the Funds. In all matters pertaining to this Agreement,
Recipient shall be acting as an independent contractor, and neither Recipient nor any
volunteer,employee, invitee, or agent of Recipient shall be deemed an employee of City.
Recipient shall have no authority or responsibility to exercise any rights or power vested
in City.
B. Photographs. Recipient consents to City's publication and/or use of any photographs or
recordings of Recipient; Recipient's volunteers, guests, invitees, agents, and employees;
and/or the Project for educational and promotional purposes.
C. Acknowledgment of risk. Recipient acknowledges that activity undertaken in
conjunction with this Agreement presents risks, some of which are unknown, and agrees
to assume all such risks.
D. Indemnification; waiver. Recipient shall indemnify, save and hold harmless, release
and forever discharge City and its agents and employees from and for any and all losses,
claims, actions,judgments for damages, or injury to persons or property and losses and
expenses caused or incurred by Recipient or City in the course of any activity associated
with this Agreement not caused by or arising out of the tortious conduct of City,
regardless of the manner by which such claim may be brought.
RECIPIENT AGREEMENT WITH DAVID'S HOPE PREGNANCY Loss MINISTRY
FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 2 OF 5
E. Notices. Day-to-day communications between Recipient and the Grant Administrator
shall occur by email or phone, as appropriate. All other notices to be provided under this
Agreement shall be in writing and addressed as follows:
If to Recipient: If to City:
Randy Jackson City Clerk, City of Meridian
David's Hope Pregnancy Loss Ministry, Inc. 33 East Broadway Avenue
417 Almond Street Meridian, Idaho 83642
Nampa ID 83686
Notices shall be either personally delivered or sent by U.S. mail, postage prepaid. Notice
shall be deemed to have been given upon deposit in the U.S. mail, or upon personal
delivery to the party above specified.
F. Content. In the course of working on and completing the Project, Recipient shall ensure
that the Funds are not used for any purpose that promotes, endorses or furthers any
message containing the following content:
1. Profane, obscene, indecent, violent, or pornographic content and/or language;
2. Content that promotes, fosters or perpetuates discrimination on the basis of race,
creed, color, age, religion, gender, sexual orientation, or national origin;
3. Defamatory or personal attacks;
4. Threats to any person or organization;
5. Content that promotes, fosters or perpetuates conduct in violation of any law;
6. Content that encourages or incites illegal activity;
7. Content that may compromise the safety or security of the public or public systems;
8. Content that violates a known legal ownership interest of any party; or
9. Any content that contains or perpetuates a message that the Grant Administrator
deems to be inappropriate or not in the best interest of the City of Meridian.
If the City becomes aware that Funds are used in violation of this provision, City may
deny future draw requests for Funds or request the return of Funds already released.
G. Restrictions. Neighborhood Grant funds may not be spent on gift cards, alcohol,
tobacco, firearms, or travel.
H. Default or breach; cure; termination. If Recipient is in breach or default of any of the
terms, covenants or conditions of this Agreement and fails or refuses to cure such breach
or default within fourteen (14) days of written notice thereof, this Agreement, and all
rights of Recipient in and to the Funds, at City's option, may be terminated and forfeited
without further notice or demand.
I. No waiver. City's waiver on one or more occasion of any breach or default of any term,
covenant or condition of this Agreement shall not be construed as a waiver of any
subsequent breach or default of the same or a different term, covenant or condition, nor
shall such waiver operate to prejudice, waive, or affect any right or remedy City may
have under this Agreement with respect to such subsequent default or breach by
Recipient.
RECIPIENT AGREEMENT wITH DAVID'S HOPE PREGNANCY LOSS MINISTRY
FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 3 OF 5
J. Nondiscrimination. Both Parties warrant and agree that there shall be no discrimination
against any person or group of persons on account of race, color, creed, religion, sex,
marital status, national origin or ancestry, in the granting or expenditure of Funds or any
activity associated with Project.
K. Applicable law; non-appropriation. This Agreement shall be governed by and
construed in accordance with the statutes and constitution of the State of Idaho,
including, without limitation, Article VIII, Section 3, of the Idaho Constitution and the
Idaho Public Records Act. Recipient acknowledges that City is a governmental entity,
and the validity of this Agreement is based upon the availability of public funding under
the authority of its statutory mandate. Notwithstanding anything in this agreement to the
contrary, City's obligations under this Agreement are subject to and dependent upon
appropriations being made by Meridian City Council for such purpose.
L. Compliance with laws. Throughout the course of this Agreement, Recipient and each
and all of Recipient's volunteers, employees, guests, invitees, and agents shall comply
with any and all applicable federal, state, and local laws.
M. State of Idaho requirements.The following provisions are required by the State of
Idaho. The inclusion of these provisions in this Agreement does not indicate City's
support or opposition to these provisions nor agreement by City that these clauses are
relevant to the subject matter of this Agreement; these provisions are included solely to
comply with the laws of the State of Idaho.
1. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, as applicable,
Recipient certifies that Recipient is not currently engaged in, and will not for the
duration of this Agreement engage in, a boycott of goods or services from Israel or
territories under Israel's control. The terms "company" and "boycott Israel" shall have
the meanings ascribed to them in Idaho Code § 67-2346.
2. No Public Funds for Abortion Act. Pursuant to Idaho Code § 18-8703, as applicable,
Recipient certifies that it is not, and will not for the duration of this Agreement become,
an abortion provider or an affiliate of an abortion provider, as those terms are defined in
the "No Public Funds for Abortion Act," Idaho Code §§ 18-8701 et seq.
3. Contract with company owned or operated by the government of China
prohibited. Pursuant to Idaho Code § 67-2359, as applicable, Recipient certifies that
Recipient is not a company currently owned or operated by the government of China
and will not for the duration of this Agreement be owned or operated by the
government of China. The terms "company" and "government of China" shall have the
meanings ascribed to them in Idaho Code § 67-2359.
N. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
O. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of hereof as if the exhibits were set forth in their entirety herein.
RECIPIENT AGREEMENT WITH DAVID'S HOPE PREGNANCY LOSS MINISTRY
FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 4 OF 5
P. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements, agreements, or understandings, oral or written,
whether previous to the execution hereof or contemporaneous herewith. No verbal or
written inducements to execute this Agreement have been made to Recipient. In entering
into this Agreement, Recipient relies upon no statement, fact, promise or representation,
whether express or implied, written or oral, not specifically set forth herein in writing.
Q. Successors and assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
R. Advice of attorney. Each party warrants and represents that in executing this
Agreement, it has received independent legal advice from its attorneys or the opportunity
to seek such advice.
S. Warranty of authority. Each party to this Agreement represents and warrants that the
execution, delivery, and performance of this Agreement has been duly authorized by all
necessary action of such party and is a valid and binding obligation upon the persons or
entity signing this Agreement.
T. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
RECIPIENT:
Randy on
David's Hope Pregnancy Loss Ministry, Inc.
CITY OF MERIDIAN: Attest:
Robert E. Simison, Mayor 6-18-2024 Chris Johnson, City Clerk 6-18-2024
RECIPIENT AGREEMENT WITH DAVID'S HOPE PREGNANCY Loss MINISTRY
FOR FY24 NEIGHBORHOOD GRANT FUNDS PAGE 5 OF 5
EXHIBIT A
E IDIAN --
IDAHO
2024 Neighborhood Grant Program
Overview of Neighborhood Grant Program
Meridian City Council has allocated $50,000 for Neighborhood Grants for 2024, to be awarded to
Meridian residents for projects that bring Meridian neighbors together and improve the
community. Applicants may apply for Neighborhood Grant funds in any amount up to $50,000 and
request funds for more than one project. Projects must be completed by September 9, 2024.
Timeline
Application period open: October 2, 2023
Applications due: November 13, 2024, 5:00 p.m.
Selection Panel Review Period opens: November 17, 2023
Selection panel Review period closes: December 8, 2023
Applicants Notified: December 15, 2023
Signed agreement due: January 15 2024
Project completion: September 9, 2024
Final report due: September 15, 2024, 5:00 p.m.
Eligibility and Criteria
Projects funded with Neighborhood Grant funds must be located on public property within the
City of Meridian. Applicants must be residents of the City of Meridian or an organization operating
within the City of Meridian. Upon selecting a project for funding, the City of Meridian will require
the successful applicant to enter into a grant recipient agreement establishing terms and
conditions of the grant funds (a sample agreement is available upon request). In awarding
Neighborhood Grants, the selection panel will consider the following criteria:
1. Capacity for neighbor engagement in project implementation and final deliverable;
2. Contribution to the improvement of the neighborhood environment and sense of community;
3. Suitability of the proposed project for the project site; and
4. Long-term viability and impact of the proposed project.
Application
To apply, applicants must submit the following materials to the City Contact listed below. If
applying for more than one grant, a separate application must be completed for each project.
1. Completed Grant Application form
2. Written narrative answering each of the following questions:
a. What do you propose to accomplish and how?
b. How do you plan to engage and use volunteers, specifically your neighbors, to help with the
project? How many volunteers will be needed?
c. What is the desired impact of this project on your neighborhood, and how will you measure it?
Neighborhood Grant Program Page 1
d. What is the plan for long-term maintenance of items that will be purchased, built, or installed
with the funds (if applicable)?
e. What is the priority of this project (if applying for grant funds for more than one project)?
3. Detailed project plan, including a timeline with specific dates.
4. Detailed project budget, listing Neighborhood Grant funds, partner organization funds, and in-
kind and monetary donations.
5. If the project involves collaboration or co-funding with other organizations or businesses, a
letter of support from each.
City Contact
Submit the application and reporting materials to, and direct any questions to:
Jacob Cluff, Community Relations & Policy Advisor
Address: 33 E. Broadway Avenue, Meridian, Idaho 83642
Email: jcluff@meridiancity.org
Phone: 208-489-0535
Report g Requirements
All projects must be completed by Friday, September 9, 2024. A final report must be submitted to
the City Contact by Thursday, September 15, 2024. The final report must include the following:
1. Written narrative answering the following questions:
a. What did you accomplish, and how?
b. How were volunteers engaged and used, and how many?
c. What is the impact of this project on your neighborhood?
2. Final project budget, showing Neighborhood Grant funds, partner organization funds, and in-
kind and monetary donations.
3. Receipts supporting the final project budget.
4. Photographs of project completion and the final project.
5. A check payable to the City of Meridian for any unused funds.
Purchasing Requirements
If the proposed Project includes the purchase of goods, services, supplies, or equipment,
purchases up to $15,000 will require one written quote, and purchases $15,001 to $50,000 require
three written quotes. Documentation will be required prior to release of funds.
Limitations
Neighborhood Grant funds may not be spent on gift cards, alcohol, tobacco, firearms, or travel.
Funds will not be awarded to support any project that in any way: violates law or City policy; or
violates a legal ownership interest, such as a copyright, of any party. Funds may not be spent for
any purpose or message that includes, promotes, or fosters: profane, obscene, indecent, violent,
or pornographic content and/or language; discrimination on the basis of race, creed, color, age,
religion, gender, sexual orientation, or national origin; defamatory or personal attacks; threats to
Neighborhood Grant Program Page 2
any person or organization; information that may compromise public safety; or any purpose or
message that the City deems to be inappropriate or not in the best interest of the City of Meridian.
Additional limitations may apply.
Neighborhood Grant Program Page 3
� E IDIarI=- 2024 Neighborhood Grant Program Application Form EXHIBIT B
Applicant Information
Applicant name:" Organization(if applicable):
Randy Jackson David's Hope Pregnancy Loss Ministry
Applicant's parent name(if Applicant is under 18):
Phone Number: E-mail:*
208-514-5962 randy@davidshopeministry.org
Mailing Address:*
417 Almond St
Nampa,ID 83686
Project Information
Project Name:*
Pregnancy and Infant Loss Memorial
Project Type:*
Amenity(e.g., neighborhood garden, bike rack, bike repair station,dog waste bag station)
Beautification(e.g.signage, banners, trees,landscaping,art)
Clean up(e.g. graffiti removal,overgrown vegetation removal,litter removal)
Other
Community awareness and support
Project Address/Location:
895 E Franklin Rd
Meridian,ID 83642
Property owner:
Meridian Cemetery
Acknowledgments
I, *
Randy Jackson
hereby acknowledge the following stipulations and agree that if this proposal is selected for funding under the Neighborhood Grant Program,
such funding shall occur subject to these general terms and conditions,as well as subject to other specific terms and conditions that shall be set
forth in a separate, written grant recipient agreement between myself and the City of Meridian. I specifically acknowledge that:
Before my Project is funded,I(or my parent/guardian)will be required to enter into a written agreement with the City
R) establishing the specific terms and conditions of the grant funds provided.
* If this Project is selected for funding,neither the City of Meridian nor its officers or employees will assume liability for any loss or
RJ damage.This Project may involve risks,some of which are unknown.
The procurement of any necessary insurance will be my sole responsibility.The City will not provide insurance or other coverage
RJ of any kind for loss,theft,or damage that I or anyone associated with the Project may or does incur.
The City has made no offer or commitment to issue Neighborhood Grant funds;the City shall have no obligation to do so except
RJ by,and pursuant to,written agreement.
1 acknowledge,understand,and agree to these general terms and conditions.
Signature Print name:
RandyJackson
Parent signature(If applicant is under 18): Date:
2023-11-10
Application online forms will be available at www.meridiancity.org/neighborhoodgrants
Review the Grant Application Guidelines for further clarification.
Project Information
If you are submitting more than one grant application,you must rank them in priority order.
This grant application is ranked#: Out of: applications.
Project Name:
Pregnancy and Infant Loss Memorial
If Applicable-Project Address/Location
895 E Franklin Rd
Meridian,ID 83642
If Applicable -Who owns this property?:
Meridian Cemetery
Project Dates(estimated): Start: Completion:
2024-03-04 2024-10-01
Project Type:
Beautification/Clean Up Park improvement
Gardening/Vacant Lot Repurposing Signage/Banners/Sign Toppers
Tree Replacement/Planting Dog Waste Station
Bike Infrastructure Events and Community Engagement
Other
Community awareness and support
Describe the project.(What are you going to do?):
The Pregnancy and Infant Loss Memorial Project is a simple project that will put a memorial stone and benches for reflection. The purpose is to
bring awareness to the tragedy of pregnancy and infant loss,and to provide support and comfort for the many families coping with this type of
loss. Meridian Cemetery has already been contacted,and have a lovely location where a memorial stone and a bench could be placed for
families to have a place for reflection. David's Hope has previously worked with the cities of Nampa and Caldwell to establish similar memorials;
included in this application is pictures from the Nampa memorial at Kohlerlawn Cemetery.
Please include pictures of the impact area (if applicable):
memboxl4.jpg 104.86KB
memoriall.jpg 107.33KB
memorial2.jpg 107.75KB
How do you plan to gain/use volunteers, specifically your neighbors,to help on the project? (Provide Specific Numbers):
By asking some of our past members and board members to help.
What is the desired impact of this project on your neighborhood, and how will you measure it?
The desired impact is simply to create a place where families can go for grieving or reflection, in coping with the loss of a baby.
Who will assume responsibility for maintaining the finished project or storing equipment(if applicable):
If the cemetery is unable,we will provide volunteers.
Detailed Project plan, including timeline with specific dates:
We would begin the project in spring of 2024, hopefully by March. Leading up to that time,we would cordinate with Meridian city leaders and
Meridian residents as to what exactly the monument will look like and design in collaboration with them. With the help of the cemetery any
ground work could begin to prepare the area in spring. The memorial stone and bench would be ordered at that time,and all should be able to
be completed and in place in time for the beginning of October 2024-which is Pregnancy and Infant Loss Awareness Month.
If you are collaborating with other civic organizations/businesses on this project,you must provide their names and attach a letter
of support from all:
Partner Organization(s)Name,addresses,phone number and email:
Is this grant part of an ongoing or larger project? If yes, please explain:
No.
Project Budget
Please include professional services,supplies/materials,printing/copying,permits,etc.
*Donations/sponsorships are highly encouraged and will be considered favorably by the granting committee.
Items Needed Donated AmountNalue Cost to Purchase
1. $ $
Memorial Stone
2. $
Bench
3. $
Bench 1000
4. $ $
Promotional 1000
5. $ $
Labor,delivery and other cost(if necessary) 4500
6. $ $
7. $ $
8. $ $
9. $ $
10. $ $
TOTALS (Total "cost to purchase" should equal your grant request total)
$10,000.00
Total Grant Amount Requested:
$10,000.00
Funds Disbursement
Make check payable to:
David's Hope Pregnancy Loss Ministry
Civic Organizations:
Applicant is serving as their own fiduciary'
The following organization will serve as our fiduciary
*A Fiduciary is a group responsible for the protect who will receive the check,cash it,and expend the funds
Authorized Agent's Name:
Randy Jackson
Signature Date Time
2023-1 1-10
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Responsible Party
Primary Contact Name: Telephone: E-mail:
Randy Jackson 208-514-5962 randy@davidshopeministry.org
1, Randy Jackson
if awarded the above project,will:
• Keep all receipts
• Complete the proposed project by Friday,September 6,2024
• File Grant Report(with receipts)by Friday,September 15,2024
• Pictures of the complete project/event are highly encouraged to be sent by email tojcluff@meridiancity.org
Signature: Date:
2023-11-10
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Secondary Contact Name: Telephone: E-mail
Lenette Jackson 208-899-3676 lenette@davidshopeministry.org