HomeMy WebLinkAboutMeridian High School Band Boosters, Inc Meridian Arts Commission Youth performing Arts Projects
Call for Youth Performing Arts Projects Page 1 of 4
Request for Proposals
Call for Youth Performing Arts Projects
OVERVIEW:
The Meridian Arts Commission (MAC) requests proposals from local youth theater and
performing arts organizations, professionals, and educators for performing arts
projects that will feature, include, and benefit Meridian youth.
BUDGET:
Total funding available from MAC is $7,000. Selected applicants may receive a full or
partial award of up to $3,500.
DEADLINE:
***Deadline Extended to February 26, 2024*** Any questions regarding application
must be submitted to cschiffler@meridiancity.org by February 16 at noon ***
Proposals must be received by the Meridian Arts & Culture Coordinator by February
26, 2024, at 3:00 pm MST. Materials may be delivered by e-mail, mail, or in-person
delivery. Incomplete, ineligible, or late submissions will not be considered.
Questions and clarification must be submitted to the Meridian Arts and Culture
Coordinator, Cassandra Schiffler at cschiffler@meridiancity.org by January 29, 2024 at
noon.
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ELIGIBILITY:
Organizations currently registered with the Idaho Secretary of State or individuals
who are performing arts professionals or performing arts educators are eligible to
respond. Organizations with nonprofit status will be given preference. The
opportunity to respond is open to applicants regardless of race, gender, gender
identity, sexual orientation, religion, nationality, or disability. Applicants shall be
ineligible who are, employ, or allow to volunteer: any person convicted of any charge
involving, or related to, a child or children, elderly persons, and/or other vulnerable
persons; any charge involving, or related to, use of or possession of drugs or illicit
substances; or any charge of battery, assault, telephone harassment, stalking, or
violation of a protective order.
PROJECT REQUIREMENTS:
Each selected applicant must:
• Enter into a Professional Services Agreement with the City of Meridian setting
forth specific conditions of participation prior to project initiation. A sample
agreement is available upon request.
• By August 30, 2024, present a performing arts production to the public that
features, includes, and benefits Meridian youth.
• Complete all activity, including submission of a final report and invoices, by
September 6, 2024.
• Conduct all activities within Meridian city limits or area of impact.
• Conduct all activities in a facility fully accessible to, and make all activities
accessible to, all persons regardless of race, gender, gender identity, sexual
orientation, religion, nationality, or disability.
• Reserve and pay all related costs for audition, rehearsal, and performance
space.
• Obtain all necessary royalties and scripts.
• Schedule and hold open, public auditions for youth, and provide those
auditioning with all necessary materials to do so.
• If fees are collected from youth performers, limit fees collected from each
youth performer to an amount not to exceed $250.00, and must offer financial
assistance to ensure participation regardless of ability to pay.
• Provide all necessary staff to provide the services and deliverables
commissioned by MAC.
• Provide all necessary costumes, props, and set.
• Publicize all opportunities to audition for, participate in, and watch the final
production(s).
• Include MAC logo on materials.
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APPLICATION REQUIREMENTS:
The proposal must address each and all of the following:
1. Applicant’s contact information (address, phone, e-mail, website), mission
statement, and history; resumes and biographies of key staff and volunteers.
2. Detailed project budget, including all project expenses (e.g., administrative
fees, production fees, material costs, venue fees, marketing and promotion,
etc.) and income (e.g., admission fees, grants, corporate contributions,
sponsorships, fundraising).
3. Detailed project timeline.
4. Description of previous work in youth performing arts.
5. Narrative describing the proposed project, including:
a. Detailed description of how MAC’s financial contribution will be utilized;
b. How the project will benefit Meridian residents and local youth;
c. Target audience demographics, estimated number of Meridian residents and
visitors that will be impacted, and corresponding marketing/outreach plan;
d. How MAC’s contribution will be recognized; and
e. Number of participants and audience members to be impacted by your
project.
Questions and clarification must be submitted to the Meridian Arts and Culture
Coordinator, Cassandra Schiffler at cschiffler@meridiancity.org by February 16, 2024
at noon.
• Submitted applications must be received by mail or personal delivery to the
Meridian Parks and Recreation Department, 33 E. Broadway Ave. Ste. 206,
Meridian, Idaho 83462 in a sealed, plainly marked package or envelope by
February 26, 2024 at 3:00 pm MST
OR
• Via E-mail to MAC@meridiancity.org. The subject line MUST READ: Youth
Performing Arts Projects. All materials must be submitted in one e-mail with
all files included as a single, merged PDF file.
EVALUATION CRITERIA:
The selection of winning proposals for the 2024 Youth Performing Arts Projects will be
made by MAC. Proposals related to the presentation of subject matter that would be
disruptive, violent, discriminatory, inappropriate, or likely to offend the sensibilities
of the general public will not be considered. In evaluating eligible proposals, the
following factors will be considered:
• Completion of and adherence to the provisions of this Request for Proposals
(RFP) (10 points);
• Quality, clarity, and merit of proposal (10 points);
• Demonstrated ability to meet the RFP’s requirements and objectives (10
points);
• Feasibility of proposed project (10 points);
• Location of project activities (10 points);
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• Consistency of proposed project with City policy and community values (10
points);
• Impact to Meridian residents and visitors (20 points); and
• Dedication and contribution to performing arts opportunities that feature,
include, and benefit Meridian youth (20 points).
ABOUT MAC:
The Meridian Arts Commission (MAC) advises the City of Meridian on arts/cultural
policy and promotes public awareness and participation in the arts with a mission to
develop, advance and nurture all facets of the arts to enhance the quality of life for
Meridian residents and visitors. Core to this mission is the belief that opportunities to
experience and participate in the visual, performing and public arts can strengthen
cities, increase livability, and contribute to a sense of community.
PUBLIC RECORDS
The City of Meridian is a public agency; pursuant to the Idaho Public Records Act, all
documents in its possession are public records. Proposals will be available for
inspection and reproduction by any person.
Meridian Arts Council
YOUTH PERFORMING ARTS PROJECT
Meridian High School Bands
MHS BAND INFORMATION:
1. a non-profit organization
2. registered with the Idaho Secretary of State
3. open to all members of the community
4. has zero fees for students & community members (the only 6A HS Band Program in ID that is FREE)
5. before Aug. 30, 2024 numerous public performances will feature, include & benefit Meridian youth
MHS BAND CONTACT INFORMATION:
1900 W. Pine Ave. (208)-350-4150; work Breuer.Cord@westada.org (work)
Meridian, ID 83642 (712)-301-6751; cell CordBreuer@yahoo.com (personal)
MHS BAND WEBSITE:
https://www.westada.org/o/mhs/page/band
MHS BAND MISSION STATEMENT:
to provide:
a foundation for the growth of the band program
an environment that encourages and promotes lifelong success
a framework and foundation to support lifelong learning skills
equal opportunities for students regardless of their resources and/or background
moral and financial support to all ensembles
to support:
music education in public schools
the growth and development of students in the band program
a framework for exemplary musicianship
the goals and aspirations of the students
the efforts of the band directors and staff
to foster an appreciation in the community for the educational value of strong school band programs
to work to build and maintain an organization of parents which will help to promote the general activities of the band
MHS BAND HISTORY
Meridian High, is a 6A school, starting Fall 2024, located 11 miles from Boise in beautiful Meridian, ID, the center of the Treasure
Valley. Established 1904, MHS is one of six traditional high schools in the West Ada School District. The West Ada School District
serves over 40,000 students in the community. We are proud that through massive efforts in garnering donations & fundraising,
students in Meridian Band have the opportunity to participate in Marching Band, Pep Band, Jazz Band, Jazz Combo, Chamber
Ensembles, Concert Band, Symphonic Band, Percussion Ensemble, Winter Percussion, Guitar, Digital Sound & Music Production
and Winter Guard.
If we use a low estimate of 100 Band students each year. Meridian HS has helped over 12,000 students in the city of Meridian fall in
love with music. Very few organizations in Idaho will achieve this feat. With over 200 students benefitting from the MHS Band
program on a daily basis, MHS Band is easily one of the largest student organizations in Meridian helping Youth find performance
opportunities.
MHS BAND STAFF BIO
Cord J. L. Breuer M.M. Ed., Meridian High School Band Director, is a distinguished music educator and band director with a rich
background in music. He’s a graduate of the Sioux City, IA West High, West Middle, and Smith Elementary School Band programs,
where he was a 6-time Iowa All-State Band member, 2008 Honor Band of America trumpet section member, and a member of a
featured 2007 Bands of America Percussion Ensemble. In West’s Band program under the direction of Sandy Vondrak, Joe Hardin,
Julie Weigandt and Keith Weigandt, in addition to concert, marching and pep bands, Cord was fortunate to play 4 years in the
West MS & HS nationally recognized percussion ensemble, 6 years in the West MS & HS Jazz III on trombone, 6 years in West MS
& HS Jazz II on Bass guitar, and 6 years in West MS & HS Jazz I on Trumpet.
Mr. Breuer's musical journey continued at Boise State University, where he received a full ride scholarship to play in the marching
band, pep band, symphonic winds & trumpet studio. At BSU, he earned both a Bachelor of Music and a Master of Music in Music
Education. While earning his Master’s Degree at Boise State University, he served as a Graduate Assistant for Dr. Joe Tornello with
the Blue Thunder Marching Band, conducting with Marcellus B. Brown and trumpet with Dr. Alex Noppe.
Prior to earning his Masters, Cord was the Director of Bands, Orchestra, and Guitar at Middleton High School in Middleton, Idaho.
During his time at Middleton HS, he significantly increased student-musician involvement and enrollment in the marching band,
percussion ensemble, and jazz bands.
Since June of 2018, Mr. Breuer has been the Director of Bands, Guitar, and DSMP (Digital Sound & Music Production) at Meridian
High School in Meridian, ID. Under his direction, the MHS Percussion Ensemble has earned four consecutive 1st place medals at
the ID State Small Ensemble Competition in 2020, 2021, 2022, and 2023. MHS percussion students have also finished in the Top
10 at ID State Solo Contest nine times since 2020 earning 5 medals. Since 2018, MHS Band students have achieved notable
success, with many of them performing in honor festivals and being selected for WIBC (Western International Band Clinic, (6)), All-
Northwest (5), All-State (33), All-American Marching Band (1), and various university marching bands. Many of which continue to
study, teach, compose or perform music to this day.
Cord has also been a dedicated staff member at the Boise State Summer Chamber Music Camp since 2009, where he imparts his
knowledge of brass techniques, music theory skills, and coaching chamber ensembles.
As a performer, Cord Breuer is the Principal 2nd Cornet and Vice-President for the Brass Band of the Treasure Valley under the
Direction of Dr. Bill Waterman, as well as a quintet member (trumpet) of the "Boise Brass".
His passion for music is evident in the achievements of his students and his active involvement in the musical community. Apart
from his musical pursuits, Cord also enjoys being on the golf course, spending time with his supportive wife, Marie, and their dog,
Copper.
Vincent Rhinehart M.M., Meridian High School Percussion Instructor, has been playing percussion for over 15 years with over 10
years of teaching experience. He attended Washington State University where he studied with David Jarvis. He was involved in
marching band, percussion ensemble, indoor drum line, orchestra, and wind ensemble. Vincent earned a Bachelor in Music
Degree in 2014 and spent two years with the World Class Seattle Cascades Drum and Bugle Corps where he played bass drum and
was bass drum section leader.
After this, Vincent attended Emporia State University where he earned a Masters in Percussion Performance with Dr. Tracy
Freeze. During his time at ESU, Vincent was a Graduate Teaching Assistant in charge of instructing the Emporia Marching Hornets
drum line. Mr. Rhinehart was a member of the percussion ensemble, orchestra, and wind ensemble. Vincent is dedicated to
pursuing his craft and placed 3rd in the Emporia State University Honors Recital in 2020, he took 1st in the Honors Recital in 2021,
and also took first in the Emporia State University Concerto/Aria Competition in 2021. Other notable instructors Vincent has
studied with are Josh Jones, Matthew Howard, Rob Knopper, Elizabeth Kosko, Brian Scott, and Alan Keown.
Vincent is an in-demand instructor. Currently, he teaches at the College of Idaho and Meridian High School. His students are
regularly selected as Idaho All-State Percussion members and have won 1st Place at the Idaho State Small Ensemble Festival.
Additionally, he is a bass drum tech with the Battalion Drum and Bugle Corps and a front ensemble tech with the Seattle Cascades
out of Seattle, WA. Vincent is also a regular performer with the Boise Philharmonic, Treasure Valley Brass Band and other
ensembles across Idaho. When not performing and teaching, Vincent enjoys spending time with his fiancée, his 2 dogs, exploring
the outdoors, and watching football.
PROJECT TITLE: “Keep Band FREE at Meridian High School”
PROJECT BUDGET: $64,575.00
ADMIN FEES (per year): $22,000.00
Percussion Instructor: $6,000.00
Assist. Percussion Instructor: $1,500.00
Color Guard Instructor: $5,000.00
Assist. Color Guard Instructor: $1,500.00
Brass Instructor: $3,000.00
Woodwind Instructor: $1,000.00
Sound Engineer: $2,000.00
Drill Writing: $2,500.00
TOTAL ADMIN FEES: $22,000.00
PRODUCTION FEES: $24,000.00
Marching Band Props $5,000.00
Color Guard Flags $2,000.00
Bussing to Competitions $8,000.00
Bussing to Festivals $5,000.00
Percussion Equipment $2,000.00
Brass Repairs $750.00
Woodwind Repairs $1,250.00
TOTAL PRODUCTION FEES: $24,000.00
MATERIAL COSTS: $13,375.00
Sheet Music – Curriculum
Marching Band $2,500.00
Symphonic Band $1,250.00
Concert Band $500.00
Jazz Band $500.00
Pep Band $500.00
Percussion Ensemble $500.00
Chamber Ensembles $500.00
TOTAL SHEET MUSIC COST: $6,250.00
Food Costs
Marching Band $2,500.00
Symphonic/Pep Band $500.00
TOTAL FOOD COSTS: $3,000.00
Uniforms:
Guard Uniforms $1,000.00
Guard Equipment $1,000.00
Marching Shoes $750.00
Marching Shirts/Polos $2,000.00
Marching Gloves $250.00
TOTAL UNIFORM COSTS: $5,000.00
Awards Ceremony:
Letters, plaques & pins $900.00
Band Wahooz Day $1,100.00
TOTAL AWARDS COST: $2,000.00
Honor Band Registration:
All-Star Honor Band $300.00
All-State Auditions $250.00
All-State Registration $1575.00
State Solo $250.00
State Small Ensemble $750.00
TOTAL HONOR BAND COST: $3,125.00
VENUE FEES: $5,200.00
Marching Band Festival Fees
Festival 9.30 $300.00
Festival 10.8 $400.00
Festival 10.15 $400.00
Festival 10.22 $50.00
Festival 10.29 $400.00
Jazz Band Festival Fees
Festival 12.1 $300.00
Festival 2.23 $400.00
Festival 4.4 $400.00
Symphonic Band Festival Fees
Festival 2.9 $400.00
Festival 2.28 $900.00
Festival 3.8 $250.00
Festival 4.16 $250.00
Festival 5.4 $750.00
TOTAL ADMIN FEES: $22,000.00
TOTAL PRODUCTION COST: $24,000.00
TOTAL MATERIALS COST: $13,375.00
TOTAL VENUE FEES: $5,200.00
TOTAL PROJECT COST: $64,575.00
PROJECT INCOME: $52,118.00
ADMISSION FEES: $0
GRANTS: $0
CORPORATE CONTRIBUTIONS: $14,733.00
$1,333.00 – CapEd Credit Union
$8,000.00 – WASD for “consumable or curriculum items only”
$2,000.00 – West Ada School District for “repairs only”
$3,400.00 – WASD for “band staff only”
SPONSORSHIPS: $8,850.00
Pressing Matters - 208-995-2891
Plumbers & Pipefitters Local 296 – Boise, ID – (208) 740-4827
Boise Speech & Hearing Clinic – (208) 793-7006
Independence Indoor – (208) 229-4755
Chatterton Myo Courses – (208) 793-7006
Center for Orofacial Myology – (208) 793-7006
Greenbelt Management, LLC – (208) 206-5861
Treasure Valley CPA - Docena@treasurevalleycpa.com - (208) 322-0720
NJ Gomeza Farms – (208)-921-0844
Bright Helm Leadership & Executive Coaching – (208) 996-6701
NuMe TMS Clinics – (855) 423-1746
Phoenix Fire Games - Meridian, ID – (208) 629-4686
Potential Unleashed Dog Training – (208) 260-4191
Prairie Medical – (800) 627-0617
For the Joy Ministries – (206) 478-8274
Victory Greens – 3800 S. Meridian Rd. – Meridian, ID
Boise Hawks Baseball - 208.322.5000
FUNDRAISING: $28,535.00
Cafe Zupas $85.00
Home Concerts - Silent Auction $100.00
Gift Wrapping @ the Village $100.00
WASD Raffle Ticket Fundraiser $750.00
WASD Raffle Ticket Fundraiser $750.00
Football & Basketball Concessions $750.00
Basketball 50/50 Raffles $1,000.00
Text-a-thon Campaign $4,000.00
BSU Home FB Seat Rental Booths $21,000.00
PROJECT TIME-LINE:
MHS Band Performances between now and Aug. 30, 2024:
2.17.24 Winter Guard Competition
2.24.24 Winter Guard Competition
2.28.24 District Solo Qualifying Event
2.28.24 District Small Ensemble Qualifying Event
3.02.24 Winter Guard Competition
3.08.24 District Large Group Band Festival at Centennial HS
3.09.24 Winter Guard Competition
3.14.24 Meridian Performing Arts Center Performance – ALL BANDS
3.23.24 Winter Guard Competition
3.28.24 Jazz Band & Percussion Ensemble Dinner & Show
4.04.24 Jazz Band at Gene Harris Jazz Festival
5.01.24 ID State Solo Competition
5.02.24 ID State Small Ensemble Competition
5.18.24 Meridian Performing Arts Center Performance – ALL BANDS
5.25.24 Band performs at MHS Graduation
5.28.24 WASD Jazz Festival @ Kleiner Park
6.20.24 Meridian Dairy Days Parade – Marching Band Performance
8.09.24 MHS Marching Band Parent Preview Show & BBQ
8.15.24 MHS Blue & Gold Football Scrimmage Game
8.22.24 MHS Home FB Game (TBD)
8.29.24 MHS Home FB Game (TBD)
PREVIOUS YOUTH PERFORMING ARTS WORK:
Since 1904 Meridian HS Band has been serving the community of Meridian. Since 2018, we have done it with ZERO fees
and 100% fundraising & sponsorships. MHS Band performs at 5-7 Football games, 10-12 Basketball Games, 4-5 home
concerts, 4 assemblies, 5 District Festivals, 2-3 Jazz Festivals, 3-5 Honor Bands, Parades, Recruiting events and more.
DESCRIPTION OF PROPOSED PROJECT:
HOW WILL MAC CONTRIBUTION BE UTILIZED:
MHS Band is projected to need an additional $12,500.00 between now and Aug. 30, 2024. The MAC contributions
would allow us to secure funds to ensure our students can participate in all of our events.
HOW WILL PROJECT BENEFIT MERIDIAN RESIDENTS & YOUTH:
Having a thriving music program is something the whole community can benefit from. We have retirement communities
that take busses of residents to our concerts. We have patrons whom only attend sporting events to hear the Band, and we
have many students who participate professionally in the music community as a result of their time in the MHS Band.
Eliminating the need to pay fees and lessening the need for fundraising allows students of all socio-economic backgrounds to
participate in our Band program.
TARGET AUDIENCE DEMOGRAPHICS: All of the Meridian Community; Specifically 9-12 grade
ESTIMATED MERIDIAN RESIDENTS/VISTORS IMPACTED: Audiences = 30-50K; Students 130-160
HOW WILL MAC’s CONTRIBUTION BE RECOGNIZED:
We can place your logo on our band shirts, trailer, concert programs, website, social media, as well as announce at
sporting events. Very good promotion opportunity for both parties.
ESTIMATED PARTICIPANTS IMPACTED: 130-160 students at Meridian HS