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HomeMy WebLinkAbout2001 08-27 ~. . ... ~ :;'\ .. .~.;.f...~...!(;{'/tf!~::/!r<e.~..c9l!~Il.e{"{!'::'2,!f~2/{z~.'~ .""" , .1/2tlE~f~/~,a~<Ll;!Z 2~eL (2,f:.ie~ .... ~~u~JL .. .... .....~P=~ .Lf:4';?~~. _ - . -~~............. ..~~.......Ob...~.......... J'/1-Z.Zlj -n~~i~.... C/'flo/hj~c!'3 gag-3s7 ....... ;:I~~CJtJ~ ....... . ............................................U........~.~~.~./....ttF!........ FJ.....~................~..~.....J......oJ...........l.;............/........f:t...........I........'.....t4........~........................................~-~~~??;;3 7 .q;fl3f~ ~......... . ... Cb. t/ ; (( ...~.t1C'?@~ .' d~/~rt2A5Z:~ ~~42POI.. QOI')~~d.Lkc .......... . .... ..........LP-avcll~ .;J..A~~~c .. .'. ........ ..... ...~44:=..~..... rYlCtd-ASu~"\*""1- ...........V?~~K .'. ......................... ~?'p~S~4~. . ... Q:;~~tJ~t,,~ .~.7t::~G9kI~~~: 3~:;_1:~1 .~je4.,~J~~@yj404.~J .... ....... 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'.. m~....~~......~~vr0L~ . ........ .~.c:v.~-r.~<!,.~~,..s ........Ik~~A~~ tJ2/224.J:I..~~0 . ...........Ak0,~i.5e:/v;ce5 Meridian City Council Joint Workshop with August 27,2001 Ada County Hi~hway District and Ada County Commissioners The special joint workshop of the Meridian City Council and Ada County Commissioners was called to order at 8:30 A.M. on Monday August 27,2001 by Mayor Robert D. Corrie. Council Members Present: Tammy de Weerd, Cherie McCandless, Keith Bird, Ron Anderson, and Mayor Robert Corrie. "City Staff Present: Gary Smith, Tom Kuntz, Shari Stiles, Will Berg, and Bill Nichols. Others Present: Wendell Bingham: Joint School District No.2, Jon Wardle: Wardle & Associates, Matt Schultz: Westpark, Diane Kushlan: Ada County Highway District, Craig Quintana: The Idaho Statesman, Jean G, Cariaga: Development Services, Inc., Justin Martin: Farwest LLC, David Turnbull: Brighton Corporation, Mike Wardle: Wardle & Associates, Susan Eastlake: Ada County Highway District, Grant Kingsford: Ada County, Sharon Ullman: Ada County, Dave Bivens: Ada County Highway District, Dave Wynkoop: Ada County Highway District, Clair Bowman: COMPASS Staff, Jonathan Hennings: Idaho Transportation Department, Elaine Clegg: Idaho Smart Growth, Nichoel Baird Spencer: Ada County Development Services, Patricia Nilsson: Ada county Development Services, Linda Rupe: Meridian Merchant's Association, Gwen Alger: Meridian Merchant's Association and Meridian Chamber of Commerce, and Jeff Patlovich: Ada County Development Services. Turnbull: I'm not sure I'm comfortable with being in a room with this many elected officials. They usually don't let me talk at all. I think we can dive right into a report that Mike Wardle has prepared after a month of meeting with staff members and public officials. I think (inaudible). Wardle: Ladies and Gentlemen, I appreciate the opportunity to bring you up to speed. It's been I guess about 5 weeks since we last met. We have been busy putting together information through discussions with elected officials and contact with agencies but also in the preparation of a work plan. I have just a brief report today. You have copies of the item at your places. We just want to stress that when we met last week with the development community to review this same information as a prelude to this discussion today. We wanted to be certain that we kept our focus on what the objectives of this effort are. That's what we have under item No.1, currently reviewing plans and objective (inaudible). Frankly if you go back into the minutes of all the meetings and I have been receiving and have copies of all the meetings. These are the transcripts of the minutes of the meetings that have been held to date beginning with the Cit~ Council, that particular meeting with the development community on June 11t . There was a subsequent meeting with a larger group on the 18th of June and then on the 23rd Meridian City Council and Ada County Joint Workshop August 27.2001 The special joint workshop of the Meridian City Council and Ada County Commissioners was called to order at 8:30 A.M. on Monday August 27, 2001 by Mayor Robert D. Corrie. Council Members Present: Tammy de Weerd, Cherie McCandless, Keith Bird, Ron Anderson, and Mayor Robert Corrie. City Staff Present: Gary Smith, Tom Kuntz, Shari Stiles, Will Berg, and Bill . " Nichols. Others Present: Wendell Bingham: Joint School District No.2, Jon Wardle: Wardle & Associates, Matt Schultz: Westpark, Diane Kushlan: Ada County Highway District, Craig Quintana: The Idaho Statesman, Jean G, Cariaga: Development Services, Inc., Justin Martin: Farwest LLC, David Turnbull: Brighton Corporation, Mike Wardle: Wardle & Associates, Susan Eastlake: Ada County Highway District, Grant Kingsford: Ada County, Sharon Ullman: Ada County, Dave Bivens: Ada County Highway District, Dave Wynkoop: Ada County Highway District, Clair Bowman: COMPASS Staff, Jonathan Hennings: Idaho Transportation Department, Elaine Clegg: Idaho Smart Growth, Nichoel Baird Spencer: Ada County Development Services, Patricia Nilsson: Ada county Development Services, Linda Rupe: Meridian Merchant's Association, Gwen Alger: Meridian Merchant's Association and Meridian Chamber of Commerce, and Jeff Patlovich: Ada County Development Services. Turnbull: I'm not sure I'm comfortable with being in a room with this many elected officials. They usually don't let me talk at all. I think we can dive right into a report that Mike Wardle has prepared after a month of meeting with staff members and public officials. I think (inaudible). Wardle: Ladies and Gentlemen, I appreciate the opportunity to bring you up to speed. It's been I guess about 5 weeks since we last met. We have been busy putting together information through discussions with elected officials and contact with agencies but also in the preparation of a work plan. [ have just a brief report today. You have copies of the item at your places. We just yvant to stress that when we met last week with the development community to review this same information as a prelude to this discussion today. We wanted to be certain that we kept our focus on what the objectives of this effort are. That's what we have under item No.1, currently reviewing plans and objective (inaudible). Frankly if you go back into the minutes of all the meetings and I have been receiving and have copies of all the meetings. These are the transcripts of the minutes of the meetings that have been held to date beginning with the Cit~ Council, that particular meeting with the development community on June 111 . There was a subsequent meeting with a larger group on the 18th of June and then on the 23rd of July. I have those transcripts here. They certainly are available if anybody ( Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 2 wants those verbatim. If you look back at those discussions, the discussion is focused on the provision of the primary infrastructure elements that make development possible in the north Meridian area, Of course the sewer fundamentally, the water which follows that effort, schools and parks, public safety, transportation and land use. I think the development community wanted to be certain that we expressed to this group that that is the focus and the intent of the effort. I wanted to just comment for a moment on points that have been made in the discussions that we've had with elected officials. This includes -- . We have not met with Commissioner Simmons. We did not have the opportunity to meet with Mr. Bivens or Commissioner Peavey-Derr of the ACHD. She kind of got , "involved in the fair recently and spent a little bit of time. Dave and I just didn't get our schedules back together. In those discussions I guess I want to stress that there is cautious optimism with some guarded skepticism. There are some concerns on how all of this will mesh in terms of the elected officials that really make the ultimate decisions on how a plan is adopted and implemented. But there's also a great deal of diversity of opinion on how this will go forward. Certainly it depends on the specific agenda or perspective, whether it's the city, whether its Ada County Commission that must deal with the unincorporated areas within the areas of impact or the Ada County Highway District is concerned primarily with the movement of the public through those neighborhoods as they develop. Timetable is a key consideration. In a few moments I'm going to take you into that discussion. You have a copy of a timetable in front of you as well. But, the challenges to work through this process together frankly. Then for the elected officials to have the conviction of that hopefully consensus plan to act on the conclusion. In the discussion with County Commissioners, the real focus there because of their jurisdictional responsibility which I originally asked the question can that be through areas of impact agreements delegated to the city and found out that no it cannot. So, the provision of sewers and the water system of course are key to the basic building blocks of development in that north Meridian area. There were expressions of concern with the way some areas around Boise have grown and some of the challenges associated with the provision of utilities and some of the problems that resulted. One of the concerns is that in using the word orderly growth, its growth that's anticipated to served by the city both sewer and water unless the developed proposal is strictly a rural type project. However, an expression that the City must be responsible and have the foresight to work with the development community to help get some of these infrastructure elements in place in a timely manner. Another concern was that there not be underdevelopment in that area. I just wanted to point out, we've been assembling maps and graphics to assist us in this effort. We have the most recent aerial (inaudible) of that corridor along with the area of impact boundary that really represents the same clean sheet opportunity. We've also, we have the latest working draft of the comprehensive plan. We have the school district map, of current ownerships. As we assemble this information it shows clearly that there is still a great opportunity to achieve some of the goals. As we see the development occur, the objective is that that development from the County's perspective be in the annexed areas to the City of Meridian. That the Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 3 development not be under developed so that we end up with pockets that makes provision of services less cost effective and more diversity in terms of the types of neighborhoods that we have seen typically. Discussion with Commissioners from ACHD talk about concerns primarily for the timing of the facilities, the roadways, the structure, the arterials, the collectors. But I also heard that there is interest in finding some innovative ways to accomplish those objectives that might involve the public private partnership arrangements where provision of right-of-way and interim improvements and so forth might result in off sets to the development community as a means of getting those things done because if I understand the budget correctly in the 5 year program pretty well takes care of all ,'of the revenues that are available over at least the next 5 years within the City. We talked about roadway standards as well, that perhaps not everything in that area, depending on the final decisions for land use, not necessarily everything needs to be a 5 lane arterial road but that's going to be a function of discussion that will come forward in just over a month on how the land uses and those roadways will come to be. Also a concern for, we already have the established Highway 20/26 corridor on the north side. The discussion and concern for getting a north south major facility through that area that obviously has the opportunity to (inaudible) a 10 mile interchange. Those are studies, or issues that I think are coming to the floor through COMPASS I believe. I've seen several reports by Mr. Olen from COMPASS on some of that reporting recently to the City Council. Another principle concern is how we create this entire fabric of community with all these facilities in place earlier in the process than we have typically have seen it in the past. So, it gets down frankly to a point where the result of this effort if we are successful will create an opportunity to do things differently than we have seen done in the past. Now, [ have, --. The third piece of paper in this handout is a yellow sheet. It's called a draft vision of goals. I have to, in order to get the process started this is my language, my thought. It is not intended to be the conclusion because my expectation is that we will meet in approximately 4 weeks and adopt a vision and goals for this effort. During that 4 week period we will have simply gone through a more detailed analysis of the current conditions and the projected plans and programs of the agencies so that we have a much better idea of what the foundation and building blocks are for the north Meridian plan. The stress I want to make there is I would like your feedback. I've given you my mailing address, my e-mail address, my phone number, and my fax number. At least on my version here I note that, well I think I added the 2, for some reason computers don't always get things down if you don't push all the keys. But on my fax number, if there isn't a 3922 there, add the 2. I'm not going to really spend any time on this discussion today. I have tried to cover the elements that I believe create community, provide the services and talk about the ways to get some of these things done. I would like your feedback and [ will bring those back to this group at a proposed meeting on the 24th of September. I'd like to spend now just a few minutes talking about the work program. This is the second sheet fold out in your packet. I'm going to (inaudible) just so that I can read it a little bit better. We've actually worked our self through to the point of step one, of identifying stakeholders. There is by the way an updated list of the (inaudible). The blue Meridian City Council joint Workshop with ACHD and Ada County Commissioners August27,2001 Page 4 sheets are all of those that were identified at our last discussion. We've made contact with the various groups, agencies, and the individuals that you have suggested. It's not necessarily to say that these are the only people that will be involved in the process but they are certainly the lead key points of contact. So, we've accomplished that. We've established a process by working through a draft work plan and a schedule. I met with the, what I call the sponsor, this is (inaudible). We met last week. I guess I'm here to tell you today that I am moving forward with this effort until somebody tells me to stop. I'm not certain that --. We still have people to spring into this process in that north Meridian area. We have (inaudible) major developers but there are certainly others that need to be , "brought in. So, our intent is to work to bring all of those --. At least make the property owners aware of the process and anybody that's dealing with potential development to make sure that they come to the table and participate in these discussions. So. We've got to that point. Step three, lines 13 through 16, excuse me 15 are simply the means of getting the draft visions and goals in front of you. Line 17 proposes that we meet again on the 24th of September. That we will adopt a goal and vision, goal statement. So, frankly form this point on, we're ready to proceed to develop a core elements for the plan. For essentially the next month our expectation is that we will go through and review all of the background information. Lines 21 through 24 takes us into potentially I'm suggesting a solid one day workshop session with fixed times for the various groups to come in and talk about it. The first instance is sewer and water services. This will be a real specific discussion with the City of Meridian looking at their existing construction, design programs and their forecast elements. We want to see those things on maps and we want to see them on days that we'll arrange and give specific guidance to staff on what we would like to see. The second part of that would be discussion with school and parks. The school district is working with the committee to talk about the framework from which they will make future selection of sites in the north Meridian area. The parks department has a draft plan, as I understand it. I have not yet seen that. I want to get my hands on it very soon. The third element would be to talk about police fire and emergency services and essentially the public safety issues that are associated with the development. While some of these things don't necessarily drive it they are important to be certain that their means and awareness are built into the system. With that information in hand, then I propose a report to the stakeholders in 4 weeks on the 24th of September. At that point, we will have in hand the building blocks. The basic information that tells us what the (inaudible) for the development process. Then the next step in October which will be on line 27 through30 would be a series of workshops on an individual basis with very detailed analysis. First of all talking about the primary infrastructure of the transportation services and facilities. ACHD has completed a phase 1 study. They're involved in a phase 2 and there's also a collector study that's under way. These are the types of developments that we want to talk about as the issues associated with getting services provided into that area from the transportation perspective. Its also our expectation that we will have as part of the team, a consultant to review and advise on the transportation issues and to go through the information that has Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 5 been prepared so that we have somebody that can help advise us on the development community's perspective. Secondary on line 29 is a discussion of demographics and land use. We're still making, Mr. Bowman, with we have hopefully information from the census that helps us start to see what has been taking place in that north Meridian area, what Meridian has gone toward that location. So, we start to get a sense of what is happening, what has happened and I know that you folks have done forecast. I know the Treasure Valley Future people have done forecasts. We want to take a look at those and start talking about land use issues. Then the line 30 gets back into another separate discussion with land use that would involve certainly the planning staff so that we '.' can talk about the comprehensive plan and the aspect of that effort as it goes fOlWard. I'll mention that again in just a moment. There would then be a report to the stakeholders on about Monday the 12th of November. A fair amount of work is going to be going through that process up to that point. We want to keep you informed. Then we're going to go back into a series of discussions, look at alternative plans. We will have a workshop for line 33 tentatively scheduled for the, I guess I need to make sure that we are not on Thanksgiving Day here. We're close to it but about - (inaudible discussion amongst Council) Wardle: The week before. We'll work around (inaudible). The intent there is to bring back into that discussion not only the development community but the staff from both the City and the County to talk about the alternatives. This is from a planning perspective essentially to refine those alternatives and then to conduct a public information open house on what the options are for that north Meridian area. Then finally going through that process with another report to the stakeholders right after the first of January and refine, identify a plan, reach (inaudible). I think this is really the key date that hopefUlly on the 30th of January of 2002, we have a plan because, agreed upon by all of the parties involved or as close to agreement as we can possibly get. Then the next step, (inaudible) is really talking about implementation. Even though we would have been discussing that previously, I've got about a 5-week period during which we will work together with the agencies to talk about what are the steps? How do we actually make these things physically happen? In this particular case, we will be talking about comprehensive plan, the zoning and ordinances, the infrastructure phasing, the public and private agreements to help make some of these things possible, overlay district guidelines. Finally any agreements that would be necessary between governmental entities. Present that to the stakeholders and then line 55 I know (inaudible) responsibility and (inaudible) we wouldn't be out of the loop it then becomes really then a matter of the public officials going into a process of adopting plans, ordinances, overlay districts. From my perspective, it's aggressive in terms of getting the information prepared and ready for you folks to act upon at the earliest possible time. I just want to make one comment about item No. 3 on miscellaneous end of it. We will probably be making a recommendation to the city planning commission on the 30th of this month that Meridian City Council joint Workshop with ACHD and Ada County Commissioners August27,2001 Page 6 the comprehensive plan for the north Meridian area not change until this effort is concluded. Our concern is that if you look at the land use patterns that have been projected on the current working map that it might essentially create a conflict frankly between what we have heard expressed or the type of development, the diversity of development, the intensity of development so that we have an opportunity to bring those forward for a plan that is adopted and becomes fast and concrete. I would be happy to answer any questions. I certainly welcome any discussion at this point. (inaudible discussion amongst Council) Wynkoop: One question I had back up to 28 and 30 and 29 I guess, 28, 29, and 30. They're all so interrelated that I'm not sure how we can determine transportation services and facilities until we really conclude our discussion on demographics, land use, et cetera. In other words, you don't know whether you're going to need that 5 lane or 3 lane or 4 lane until you really know what the density's going to be. Wardle: I heard (inaudible) Commissioner and I, just a matter of really getting these things on the table for you know, a site specific, or not a site specific but a specific discussion. We obviously have to bring that discussion back so that that is incorporated in both. Its not stated there, it's certainly implied. Wynkoop: Okay. Wardle: We wont make that land use decision without bringing back how the transportation system will actually serve that. Wynkoop: And vice versa? Wardle: And vice versa. Although --. (inaudible discussion among group) Turnbull: Shari, would you care to comment on the current comprehensive plan process and how it might (inaudible) or be impacted by this (inaudible)? I mean, is that something that's going to be blended together? Or two separate track systems go their own separate ways? Stiles: I think our comprehensive plan does that any longer, we're going to get pressured to just ignore our current comprehensive plan at this point. We're seeing that already. People trying to submit applications for future comprehensive plan and people have been pretty patient and I want to get that process over with. Then worry about what we need to do (inaudible). There's a 6 month time frame for changing the map but text can be changed at any time. We're going to continue with our efforts to try to get that (inaudible). Meridian City Council joint Workshop with ACHD and Ada County Commissioners Augus127,2001 Page 7 Turnbull: Are you saying the comprehensive plan map cannot be changed for 6 months? Stiles: The Planning and Zoning Commission can only recommend a change every 6 months. Turnbull: Okay. (inaudible discussion among group) Turnbull: How would you propose to deal with this north Meridian area in the current comprehensive plan process? Is that a separate discussion we need to have? Kingsford: Well, it would seem like you've got 6 months in between these if you move along with the current adoption now. The timetables are about (inaudible) so you would have that 6 months if everything went smoothly. (inaudible discussion among group) Eastlake: Mr. Mayor and Shari, the problem with that is that if you adopt this comprehensive plan and you have specific land uses, then you're grand fathering in someone's right to come in and do that land use right now. That could create some difficulties (inaudible). The low land use is in a place where this process ends up deciding it should be a high-density land use or it's a high density and this process ends up with it being low. You, in that 6 month, grand fathered in several uses that are incompatible. Its like it might be, I mean I don't know how to solve it but I think that might be the wrong direction to take while we're in the middle of this (inaudible). Stiles: We've been in an intensive effort for two and a half years now. It can't be any worse than the current comprehensive plan which simply shows that a single family residential and anything goes. At least this is some more direction and this is based on public input and all our open houses. If the Planning and Zoning Commission doesn't recommend the neighborhood centers then that's what will go to the Council. I think we have to go forward. Turnbull: I think I would have to agree that the current plan is a big improvement- -. The proposed plan is a big improvement over the current plan. We did receive comment from the Planning and Zoning Commission at the first hearing, you know, if we get this work that you're doing to us and let us incorporate that into what we're doing now. Whether the timing is just not going to work or not, you know, like you said, you'd like to move forward with what you're doing. Maybe we ought to have a little discussion with the planning staff. ( Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 8 Wardle: The hearing is coming up Thursday evening and certainly an opportunity to have a discussion between now and then with staff. Then the Commission (inaudible), (inaudible discussion among group) Turnbull: Mike mentioned that the transportation discussions that the idea of needing a north south connection between the freeway and this area was brought up. Can you update us as to what ITD's thinking is on that subject? 'Bowman: The answer is yes there are some discussions going on as we speak about potential for extending Highway 55, extending the alignment of Highway 55. I don't know that it would be Highway 55. Oh, 16, I'm sorry. (inaudible discussion among group) Bowman: I just got back from vacation. (inaudible discussion among group) Bowman: There are no plans as far as I know from any of the agencies to do anything immediately on the Highway 16 extension. The best we can hope for is that we would have some funds to identify a centerline alignment, do the analysis of that. I identify a centerline alignment and complete the (inaudible) process for whatever new roadway needs to be constructed in there. But, we're looking at, my guess is the earliest would be 12, 15 months from now before any alignment could be designated. Turnbull: I had a conversation with Senator Bunderson who indicated, he didn't give me any details but he said there has been, there are some things going on there. I don't know if you know what those things are. Bowman: There is an effort to secure some funding to look at alignments, where some roadway segments currently do not exist and do that in such a manner that we would satisfy the ability to subsequently to use federal funding to acquire right-of-way or construct. That requires a deeper process to be completed on those alignments. That's why the time period I'm suggestion at the earliest, 12, to 15 months. Turnbull: Any comments on the overview that Mike had give us here of the process he's laid out? De Weerd: Just on the September 24th date, (inaudible) a conflict for I hope most of the City Council and Mayor. If we could bump that back. ( Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27. 2001 Page 9 Wardle: We can. Lets take it back into the following week. I put these dates down but I'm certainly, I don't control your agendas, so you let me know what time. (inaudible discussion among group) Wardle: I would suggest that the 24th of September doesn't work that we go like into --. Anderson: Any time that week - "(inaudible discussion among group) Unidentified Speaker: j've got a conflict with (inaudible). Wardle: We have an option (inaudible) time we probably kind of come to a general consensus on the dates that work most of it. These have been (inaudible). It might be because you folks set those dates. I don't know whether that's - (inaudible discussion among group) Bird: Yes, what about Thursday of that week? Wardle: Thursday the 27th? Bird: The 2ih. Wardle: That would be fine. (inaudible discussion among group) Wardle: Is that agreeable? October 1S\ Monday? Okay. We would assume Claire that we would do that here? Bowman: Yes, we should have another compliment of chairs available at that point. Wardle: One question that J have, as we put these workshops together in terms of facilities and locations, is this facility available for those purposes Claire? Bowman: You bet. We already have scheduled the executive committee meetings for the COMPASS board here. Those generally are Wednesday afternoons. Apart from that I don't think there are any meetings scheduled out any further than the 1 st of October. Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27. 2001 Page 10 Wardle: We'll review your calendars and see what we've got and determine the availability. We'll pick out some other sites as well and get the notices out as quickly as we can on this first round. Bowman: Nancy Brecks would be the contact for scheduling that. Wardle: Okay. At your number here? Bowman: Yes. 'Wardle: Okay. Elaine? Glegg: Sorry, I have children to get off, so (inaudible). I don't know if you've discussed this yet but, as I was looking through this schedule, Mike shared this with us last week so we could kind of take a look at it. I wondered if it made sense to switch the order of the workshops. I think most of us recognize that transportation facilities are dependent on the kind of land use. Does it make sense to do the workshop on land use first and transportation last? Wardle: Well, we had that discussion before you came in Elaine. I pointed out that we probably didn't get everything down that we will precisely do but clearly we want to have a discussion on transportation from the perspective of the types of improvements. Once the land use decisions are made, we have to bring that back in for discussion. So, it will happen. Clegg: Okay. Wardle: If it requires a subsequent session, we will do that. I appreciate that. Bivens: Mike, is it possible these three workshops might be held basically at the same time and then at completion of the three, the three groups come together and share with one another what their option ideas they might have come up with? So that everyone would be informed on what (inaudible) recommendations might be generated by the three separate workshops. I don't think there'd be a lot of overlap as far as maybe a little but that's the thought anyway. Wardle: I guess what we're trying to do is not waste anybody's time, you know when we're talking sewer issues I don't know that Diane and her crew want to be in on that and vice versa. They need to all blend together but we want to be able to focus in on one subject and be able to talk to the agencies that are responsible for that planning effort. Wardle: You need to clarify which are you talking about? The second series? Bivens: No, I was talking about the, lets see, 28, 29 and 30. ( Meridian City Council joint Workshop with ACHD and Ada County Commissioners August27,2001 Page 11 Wardle: Those would be, that's the second series and these start looking at the land use and transportation issues. Wynkoop: David, perhaps I can ask a second question that piggybacks off of Dave's question. I didn't understand from Mike's summary, who is expected to attend those three workshops? (inaudible discussion among group) , Wardle: At this point, this primarily we consider that kind of a staff level working , ' effort that we would then provide a report to the stakeholders. Wynkoop: So, line 31, or excuse me, yes, line 31 to some extent is what Dave Bivens is already asking about then. Is it not? Wardle: The summary - Wynkoop: Getting back together with the elected officials. Is that --? Wardle: I didn't necessarily indicate that, that would be a meeting but it certainly can be in the form of a meeting. But then we would and if you look at line 33, that's a workshop that probably brings everybody back together after we've had some feedback so that we get the opportunity to really start getting down to the details before we select any type of a plan. That's really starting to look at the alternatives in a much closer and more (inaudible) way. This is certainly subject to modification as we go so I appreciate the input. De Weerd: What is the public involvement in the early stages and (inaudible) basically that kind of thing? Wardle: That was a discussion that we had and I think what we will intend to do is put out public notices in the media so people will know when these workshops and so forth are occurring but our concern is that we want to be able to do what we would call staff level work first before we go into the public setting. This first round of workshops really is pretty fundamental activity. The second round starts to getting into the issues that are going to be of principle concern to the area residents and we did talk about a, lets see, on line 35, a public information open house that occurs in December. Right now its set a week or so before Christmas. It gets all of that information directly into an open house setting for public reaction to that overall, you know, to all of the alternatives. Turnbull: A follow up on part of our discussion has been that Shari and her staff has already accomplished a lot of that public input process through the current comprehensive plan process and we plan on --. We're not going to ignore that. We're going to incorporate that into the plan. A lot of that background probably has already been accomplished. Like Mike says, the workshops will be open to Meridian City Councif joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 12 the public and then when the staff level work is completed, then it would go to the public again in the formal hearing process. Clegg: Tammy, it occurred to John and I as we were looking at that maybe in the next month, while the goals and visions are being evaluated and defined that it would possible to go back to some of the people that have already interacted in the comprehensive plan work and do some focus groups with them on the goals and visions and get early public input through them and make sure that the goals and visions are in keeping with public sentiment in Meridian. Does that make . sense? You know, it's a quick process and I just was concerned as well. That , 'was the solution that I came up. There may be a better one. De Weerd: Maybe our staff could probably give that a little thought and see what would be appropriate. Clegg: If you decide to do that, Idaho Smart Growth would be happy to help facilitate something like that. Wardle: Just a point, the first thing that we will be doing in the next several weeks will be all of those planning areas, conditions and the proposed comprehensive planning process. Our intent is to refresh all of our memories with the effort that's gone into the process to date. We've said before we don't want to recreate the wheel here because it's been on the road for a couple of years now as Shari has indicated. Turnbull: Any other comments or questions? Is there anything additionally that we need to discuss? I guess we'll meet again on October 1 st. in the mean time if you would review the proposed draft of the vision statement and get any comments to Mike, that would be most helpful. I'm sure you can contact Mike at any time about anything else that comes to your mind. Clegg: If the comments on the vision statement (inaudible). Do you have any plans to have a meeting to work those out and talk about what --? Wardle: I guess we will see Elaine what we get. Obviously, and we'll get this -_. We'll probably do a cut off date. I think our date was, --. I think I'd like to hold it to that so we've got enough time --. I don't have any problem Elaine reviewing that with you so that- (inaudible discussion among group) Wardle: I will get that out in summary form well in advance of that meeting of October 1st, to everybody on the stakeholder list so that you have an opportunity to see if there are other issues or any conflicts that we could be prepared to deal with those at that meeting. ( Meridian City Council joint Workshop with ACHD and Ada County CommissIoners August27,2001 Page 13 Turnbull: I guess if there's nothing further, we'll get together again on October 1st, 8:30 at this facility here. Is that right? Thank you. Bird: Thank you. Berg: Did everybody sign up on that sheet that we passed around? Elaine did you get to sign up? Clegg: No I didn't. "(inaudible discussion among group) MEETING ADJOURNED AT 9:22 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ROBERT D. CORRIE, MAYOR WilLIAM G. BERG, JR., CITY CLERK "," .. Meridian City Council joint Workshop with ACHD and Ada County Commissioners August 27, 2001 Page 13 to see if there are other issues or any conflicts that we could be prepared to deal with those at that meeting. Turnbull: I guess ifthere's nothing further, we'll get together again on October 1st, 8:30 at this facility here. Is that right? Thank you. Bird: Thank you. Berg: Did everybody sign up on that sheet that we passed around? Elaine did you get to sign up? Clegg: No I didn't. (inaudible discussion among group) MEETING ADJOURNED AT 9:22 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) ,~ t:t I It? I ~ ( DATE APPROVED I<JrnaLd IC- !f;/}-of.-' /refj~f-ct'hjCo~ dk '''''''''''''''' " .~ If ~""'" :"4.,ATTESTED: ~ ~ 9.- /. . '.. ~p'~~.'1i~\.. WILLIAM G. 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