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2024-06-04 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, June 04, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Brian Whitlock Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Cavener, Seconded by Councilwoman Strader. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Whitlock, Councilwoman Strader, Councilman Cavener 1. Idaho Pup and Ales Water Main Easement No. 1 (ESMT-2024-0072) 2. E. Lake Hazel Rd. Sanitary Sewer Easement No. 1 (ESMT-2024-0074) 3. Agreement between the City of Meridian and Ada County Highway District for use of Idaho Transportation Department Fiscal Year 2024 Strategic Initiatives Local Transportation Grant Funds 4. Fiscal Year 2024 Net-zero Budget Amendment in the amount of $4,035,389.00 for State Grant Funds for Linder Road Overpass Project cost offset 5. Resolution No. 24-2454: Final Acceptance of Fanfare Artwork at Discovery Park by Steve Parker 6. Resolution No. 24-2455: Final Acceptance of Peregrine Bike Racks at Discovery Park by Colin Selig 7. Resolution No. 24-2457: A Resolution of the Mayor and the City Council of the City of Meridian Approving City Council President’s Appointments of City Council Members to Serve as Department Liaisons; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 8. Years of Service Recognition 9. Idaho Transportation Department Eagle Road Presentation ADJOURNMENT 5:25 PM Meridian City Council Work Session June 4, 2024. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, June 4, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Doug Taylor, Anne Little Roberts and Brian Whitlock. ROLL-CALL ATTENDANCE X Liz Strader X Brian Whitlock Anne Little Roberts X John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is June 4th, 2024, at 4:30 p. m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next up is adoption of the agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we approve the agenda as presented. Strader: Second. Simison: Have a motion and a second to adopt the agenda as present. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Idaho Pup and Ales Water Main Easement No. 1 (ESMT-2024-0072) 2. E. Lake Hazel Rd. Sanitary Sewer Easement No. 1 (ESMT-2024-0074) 3. Agreement between the City of Meridian and Ada County Highway District for use of Idaho Transportation Department Fiscal Year 2024 Strategic Initiatives Local Transportation Grant Funds Meridian City Council Work Session June 4,2024 Page 2 of 16 4. Fiscal Year 2024 Net-zero Budget Amendment in the amount of $4,035,389.00 for State Grant Funds for Linder Road Overpass Project cost offset 5. Resolution No. 24-2454: Final Acceptance of Fanfare Artwork at Discovery Park by Steve Parker 6. Resolution No. 24-2455: Final Acceptance of Peregrine Bike Racks at Discovery Park by Colin Selig 7. Resolution No. 24-2457: A Resolution of the Mayor and the City Council of the City of Meridian Approving City Council President's Appointments of City Council Members to Serve as Department Liaisons; and Providing an Effective Date Simison: Next up is the Consent Agenda. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Strader: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 8. Years of Service Recognition Simison: So, we will just move on to Department/Commission Reports and the first items up is our years of service recognition. We will go ahead and do this at the podium and I think we will ask Ms. Glenn to join myself at the podium first up. Karie, nice to see you. So, this is part of our ongoing efforts as we do our employee recognitions of those with the significant -- significant years of service to the city. So, we have got two employees who will be celebrating 25 years with the City of Meridian and so it's quite a momentous Meridian City Council Work Session June 4,2024 Page 3 of 16 accomplishment and Karie predates me by a few years and had much longer hair when I first met her in that context. But it's -- it's an honor to be here as we celebrate you, Karie, today. It's great to see some great faces out there that are here as we honor you for your time with the city. So, I'm just going to go over a little bit of your career in that context and, then, if you want to anyway, we will let you say some -- a few words, but you don't need to tonight. Karie started her career in April 1999 here in the Public Works Department as a department specialist. Continued to rise in -- in the department to -- to a senior department specialist, a supervisor and, eventually, became the business operations manager in 2008 and, then, in June 2009 moved into her current position as the utility billing manager in our Finance Department. Some fun facts about Karie is that she -- her and her husband James and their -- live with their two Wiener dogs, Coco and Ebony, preparing for the next phase of life with a 40 foot house on wheels to travel the country once you get to that point in time, but you are not there yet, but we appreciate you thinking about that next type of lifestyle and see if you can live on the road together. It says practicing -- it says you have a dry sense of humor. I have actually really always enjoyed your sense of humor very much and found it to be spot on is how I would describe it, instead of dry. But you -- you have always been a great team partner and participant in everything that has gone on in the city, especially with the Finance Department. You jump in, you make things happen. You have addressed issues that customers have had that I have worked with you on for years and years and years always with a can do approach and going to make it happen and that's something that I have always personally very much admired about your time and your roles is -- I talked to Karie, I know -- I know it's going to be handled, sometimes one way or the other, but it's going to get handled most definitely. So, with that I'm going to see if Todd would like to come up and say any words as well. Just -- someone that you have worked with for a long time as well, but -- he doesn't have to, but I know he also -- he loves recognizes his -- his -- his employees. Yes. From the podium. Lavoie: Well, Mayor, I appreciate it. Karie, again, you have been up with us for a number of years and, as Robert stated, she leads her team by example and her team always follows her. We all learn from her, because she takes extreme pride in what she does. So, a lot of us learn from that. I lean on her to be my sounding board for I guess decision making. I am the -- kind of the -- the soft person, the blue person and, then, she keeps me in check on -- you need to be a little bit more direct, Todd. So, she helps me stay guided. So, we bounce a lot of ideas off each other. Again, we work well together. I think she works well with the team. Again, it's been an honor. Again, I appreciate it. Congrats on 25 years and only a couple more left I believe? A couple. Glenn: Thank you. Thank you for all the nice words I greatly appreciate it. Simison: She said thank you for all the nice words. She greatly appreciates it, so it's on the record. So, Karie, congratulations on 25 years with the City of Meridian. Mr. Leslie, would you like to join us. The chief, why don't you go ahead and come on up as well. So, we are here to recognize Jamie's 25 years with the City of Meridian. Since you started here a year before Karie, I don't know if we are a year late or, you know, maybe some time off for bad behavior was -- occurred during that time frame. But Jamie started as a Meridian City Council Work Session June 4,2024 Page 4 of 16 police officer with the Meridian Police Department in 1998 and he was promoted to detective in 2002, became a corporal in 2003, sergeant in 2004 and lieutenant in 2010. He -- let's say he's been here longer than I have and he's always been a steady face from my memory and he's had many roles in the department, but I think some of the things that stand out most to me is when it came to a commercial construction project occurring there at department Jamie was always the go to guy, whether it was Jeff or Tracy, it's like he is -- I don't want to say it was -- I don't know, go talk to Tracy -- or go talk to Jamie, but it was pretty much -- I don't know, go talk to Jamie throughout all those projects, because he was really the one that lead department in that. Also helped develop the department's report writing system, which is now used by the law enforcement agencies in Ada county. On the forefront of many technology process improvements for the department for the last 20 years. He is a leader amongst leaders and a tremendous asset to the city and I'm sure the chief has many more wonderful things to say about Jamie at this time. But whether it's cars or buildings, you are the go to. Basterrechea: Oh, I have got some things to say about Jamie, but not for here. No. The thing that I -- I really really appreciate -- appreciate about Jamie -- and we talk about it a lot as a group and outside of our group -- is when we are trying to figure out the answer to a problem and we are all going in one direction, Jamie is the guy that comes up with this idea that everybody's like why the heck didn't we think of that? And it happens over and over again. He just has a different way of -- of looking at problems and looking at things and I absolutely appreciate that and he is kind of -- he is one of those guys that make sure that I don't step in it. Sometimes I have ideas or -- or things that we are going one direction and Jamie will always be the one that -- he's really willing to step into my office and say, hey, I know why you are thinking this way, but have you thought about the repercussions of this and maybe we need to rethink it in a different direction and so I really really appreciate that about him. 9. Idaho Transportation Department Eagle Road Presentation Simison: Thank you. With that we will move on to Item 9, which is the -- oh, I'm also supposed to announce we have cake; is that correct? So, cake out there. And for those that would like to have some cake -- even if Council wants to go grab a slice, we can have it while we enjoy, but there will be some afterwards. So, with that we will move on to Item 9, which is the Idaho Transportation Department Eagle Road presentation. Not sure exactly who -- if it's going to be Jason, Dan or somebody else. Will we see -- it looks like we are going to have a group effort. We will start off with Dan McElhinney and let him introduce whoever he has got from the team for any remarks and presentations. Dan, thank you for being here. Appreciate it. McElhinney: Good afternoon, Mayor and Council Members. Thanks for having us for an update on Eagle Road traffic safety improvements. I'm Dan McElhinney. I am the Chief Deputy, Chief Operations Officer for ITD statewide and with me is one of my 6th District engineers Jason Brinkman. So, today, Mayor and Council Members, we will give you an update on what we -- our activities are on safety for Eagle Road since our last update in October and we will give an update on those proposed improvements for safety, Meridian City Council Work Session June 4,2024 Page 5 of 16 congestion, speed and signal operations and we have a recommendation that we are going to be presenting to our board next week. Thank you, Meridian and Boise and Eagle for being part of the working group since fall of 2022 and the Mayor and Chief Deputy Miles have been a great -- great team members. Ada County Highway District, Idaho State Police and, of course, Meridian Police Chief and his team and the Idaho Transportation Department staff of District Three and headquarters. We did initiate a fall contract last year to study signal timing on state highways in Ada county, as well as in Pocatello and Twin Falls and so we have some preliminary results that Jason would be presenting on that in regards to Eagle Road and this year we have been focusing on fine tuning our opportunities for improvement on Eagle Road, working with city officials. Oh, I think everybody knows Eagle Road pretty well, but if you don't it's good to remind you that six and a half miles of state highway from State Highway 44 to 1-84 --that's 18 signals and sometimes it's three lanes both directions, sometimes it's two lanes both directions. It serves a hospital zone, business zone, residential zones and access to the Boise River across the three cities. Not long ago it was only 30,000 cars a day, now it's near 60,000 cars a day. We did complete a speed survey and Jason can go into details on that, but it shows drivers are traveling in general at the posted speed limits per the 85th percentile traffic engineering study. What else about Eagle Road. Well, it has a lot of crashes. Almost 2,000 crashes over the last five years, according to our Office of Highway Safety stats. Sixty-four percent of those were between Franklin and Chinden. The majority of those are rear-end accidents and there are some high counts at the intersections, nearly 2,000 crashes at some of the major intersections over the five year period and the mid- block left and U-turn medium breaks were also a crash concentration area and that's our --that's our biggest concern, how can we make a change to help drivers travel the corridor safer and have less crashes. So, I will turn it over to Jason to talk about the speed survey and the proposals. Brinkman: Thank you, Dan. Again Jason Brinkman, I'm the district engineer for District Three, which includes southwest Idaho. I think you have seen this slide before. This is the observations of speeds that the public is traveling along the corridor. On this graph we have shown what the average speeds are in the blue bars. The orange bars represent the drop-in speeds that we are getting at peak times, which you can see while not terribly significant it is there and, then, the -- the gray bar is more of a theoretical or estimated free flow. That speed isn't necessarily achieved for long portions of the day, but that would be the -- the prevailing speed if we could best estimate one of what traffic is capable of driving. ITD set speeds based on something that we call the 85th percentile method and this is a method that is prescribed to us out of a national standard, the Manual of Uniform Traffic Control Devices. This is essentially the speed that's just right at what 85 percent of traffic is -- is going or -- or above. So, the 85 percent of drivers would be below the speed and 15 percent above. So, when we do the speed studies that's what we are looking for, that's the number. Speed limits are prescribed as far as how we apply those in -- in law and in policy and speed limits are not arbitrarily set. What the speed study and review showed us is that the speed limits along Eagle Road, while they are not all the same today, there is some 50 and 55 and 40, that they do all appear to be appropriate under our methodology for the current conditions. But we do certainly recognize that those speed limits may not always be attainable during the peak congested periods, Meridian City Council Work Session June 4,2024 Page 6 of 16 because of the stopping and the queuing that occurs at intersections. So, what we have for you today are three categories of recommendations that we are making for improvements to Eagle Road. We constructed the raised medians that are in the center of Eagle Road in the early 20 teens -- 2013'ish. There were concerns at that time that those medians would turn some access locations into right-in, right-out and that that could have a negative effect on businesses or drive excessive U-turns. We are happy to report that we haven't noticed that to be the case. The businesses seem to be doing well. People have found ways to get to their destinations and the U-turn volumes are tolerable at the intersections where they exist today. However, there are four pairs of median breaks where there are unsignalized either left-in turns or U-turns that occur in the median and so there is -- all of these are paired, one each direction, northbound and southbound. Those locations are at Meadowdale Street, which is just south of McMillan. At Bald Cypress, which is north of Ustick Road. There is a U-turn provision that is immediately south of Ustick Road and, then, there is a pair of left-ins at Lanark Street, north of Franklin. Dan mentioned the volumes of growing significantly and they continue to grow. We -- we are awaiting to see what the effects of new facilities like Highway 16 will have, but all indications are that Eagle Road will continue to appreciate steady growth as population in the valley grows and development continues. As such we don't think that the issue with those unsignalized median breaks is going to get any better and so we feel it's appropriate at this time to restrict one direction of movement at each of those four locations and we are picking that direction based on which has a more severe traffic condition. So, it's often the case that a signal adjacent to these locations will back up or queue across these locations and that represents a particular safety concern, because drivers awaiting left turn at those locations can't necessarily see oncoming traffic in the far lanes. So, the proposal would be to close southbound left-in at Meadowdale, northbound left-in at Bald Cypress, the southbound U-turn near Ustick and the northbound left-in at Lanark. Category two is what we titled congestion and speed and as I mentioned earlier, we think they are related and that it's not always possible to achieve the posted speed during congested periods. We have developed three sub alternatives to consider how we deal with that. One of the motions that we think would help is making sure that at least unfamiliar drivers are alerted to that condition existing. So, alternate 2-Awould put up ten sets of yellow diamond shaped warning signs that would read watch for stopped traffic. These signs are approximately four foot by four foot. Underneath of them, much like you might see on a speed rated curve, would be an advisory placard that would say 45 miles per hour and above the signs would be a pair of yellow or amber lights that would flash in an alternating fashion to alert drivers to that condition. This option is advisory in nature. We certainly recognize that the -- the warning signs, even with the 45 mile per hour placard, are not citable offenses under normal circumstances. Our second alternative, a sub alternative 2-B, was what we call a daily congestion zone. This would include some additional signing that would declare a portion of Eagle Road to be a daily congestion zone, which would be posted on yellow rectangular advisory signs, so that motorists would understand that they were in the zone where they would expect congestion. This would be done in conjunction with speed feedback signs that says your speed is next to the normal static speed limit sign. So, if it said 50 miles per hour underneath would be a supplemental sign that says your speed is and it would read back in realtime the speed of the approaching motorist. The intent of this option is to both alert traffic to being in a Meridian City Council Work Session June 4,2024 Page 7 of 16 zone where they should expect congestion, as well as to try to encourage better driver behavior and this, as well, is advisory in nature. The third alternative -- the third sub alternative in category two is what we call variable speed limit. Variable in this case refers to a type of a speed limit sign where we take out the portion of the sign where the normal numbers are printed and we replace it with an LED panel. These LED panels can be obtained in different colors. Sometimes in construction zones they might be yellow lights or orange lights. For the purpose of a speed limit sign it would be black and white sign panels, so that the numbers would appear black and white like they do on an ordinary speed sign. That allows us to change the speed limit throughout the day as conditions warrant. This technology has been used previously, but we are not aware of the use of it to date on a signalized urban arterial. The installations that we are familiar with are on freeways and interstates where they are normally placed overhead above the road on a sign structure much like you might see on the interstate for advertising exits and -- and locations. We would propose to do these with roadside signs, which we think are more appropriate for the corridor and we would set times uniformly throughout the variable speed limit zone, so that the signs would change simultaneously and could be monitored remotely. The speeds for ordinary times a day -- less congested times a day would be set at their current posted speeds and, then, during congested periods we would propose that we would lower them to 45 miles per hour, such as from 7:00 a.m. to 9:00 a.m. in the morning and from 4:00 p.m. to 6:00 p.m. daily. We would base these times based on the traffic congested conditions. So, we might adjust these a half hour give or take as -- as we perfect this plan, but the notion would be that they would be the same every day, so that they were predictable and knowable as far as people's travel time and their expectations in the corridor. Unlike the advisory signs or warning signs, variable speed limit signs are enforceable in Idaho. So, you can get a speeding ticket for these, much like you would a static sign, and we have had successful use of these in some construction work zones on a temporary basis. So, we have a little bit of experience with that. We would also add the flashing yellow beacons above the signs with the intention to turn those on only during periods when the speed is lower. So, in addition to the lower speed there would also be a visible flashing warning that the speed is lowered at those times. I have got a plot of the entire corridor here that I have chopped up into pieces to show you approximately where those locations of these devices would be. So, this is for that option 2-C, the variable speed limit. We would -- starting here at 1-84 -- north is up on these. We would retain the 50 mile per hour zone that's down by St. Luke's today. We would add a warning sign that says watch for stopped traffic next seven miles and, then, just north of Franklin Road -- this would put the -- the variable speed limit pilot in effect from Franklin Road to Chinden essentially. So, just north of Franklin Road you would encounter the first variable speed zone sign notifying that you were in such a zone. Also detailed there and -- and blown up on the left is the detail of how we would close that left- in at Lanark for the northbound left turns. You can see we would -- we would hatch out the -- the turn lane that's there right now for the northbound. Southbound would still be able to use that location. Moving to the north this is the zone that includes the Fairview and River Valley areas and you can see the installation there, then, of these variable speed limit signs, so the black and white signs with the two black X's. The black X's is where it would say 45 during congested times or 55 during normal times. We believe it would be prudent to also install these with speed feedback signs. We find those to be Meridian City Council Work Session June 4,2024 Page 8 of 16 very effective in trying to curb driver behavior of folks that might be going a little too fast and so these would have not only the current speed limit, but also be giving realtime feedback. There is a couple other warning signs and advertising of the speed zone there. You can also see on the left the closure of the southbound U-turn at Ustick, which is highlighted on the -- on the bigger map as a hatched area. This, then, is the Ustick and McMillan area as I continue to move north. You can see there the closure of the northbound left-in for Bald Cypress and a series of signs, both the variable speed and the warning signs that we would propose to put in the corridor. I will, then, move north to the area between McMillan and Chinden. This is showing the end of the variable speed zone just south of Chinden. So, there would be signs on all three directions approaching Chinden and Eagle advising of the entrance of that zone and, then, additional warning signs as well and you can see there the closure of the southbound left turn for Meadowdale and, then, this is the north end of the corridor where Eagle Road meets State Highway 44 in Eagle. We are retaining the existing 40 mile per hour speed on that end and adding a couple warning signs, both watching for stopped traffic southbound, as well as the 40 ahead northbound. The third category of our recommendations, then, had to do a signal operations and Anne mentioned the contract that we entered last year for the traffic expert review of our signal operations. We have recently upgraded all of the signal controllers in the corridor to something that are known as ATPMS signals that stands for Automated Traffic Performance Management System and, essentially, what these controllers do is collect a whole lot of data about how the signal is operating, what kind of queues it's experiencing and things of that nature. So, you might call these smart controllers. The expert review found that ACHD, who is our operating partner on the signals and ITD, we are doing a reasonably good job of operating signals in the corridor. They are going to make recommendations for minor tweaks of the signal timing, but not things that most people would be detecting, just a few seconds here or there. There are some future opportunities where we can look at things like emergency vehicle preemptions and how the signals reset after those to try to optimize getting back to the normal operating condition. There is, however, no real expectation of ever having a green light progression all the way through the corridor. The spacing and the volumes that we are dealing with simply don't lend to that on a two way roadway like Eagle Road. However, there is the possibility that we can get some partial progressions moving through segments of the corridor and we will certainly look for those opportunities anywhere we can put those into place. We will also continue to monitor on an ongoing basis those signals and analyze new technologies for bringing every bit of capacity that we can out of the signals in the corridor. So, to summarize our three-point recommendations, we are recommending for the sake of safety closing four of the eight median breaks, one each at those four paired locations where the left-ins or U-turns are currently leading to the most accidents. We would propose to implement alternative 2-C with regard to congestion and speed limits, which would put the variable speed limit zone in place as a pilot from Franklin to Chinden and, then, we will work with ACHD to continue to update signal timing and to do the ongoing monitoring in the corridor. With that, Mr. Mayor, Council Members, we thank you for your time and stand for any questions. Simison: Thank you, Jason and Dan. Council, questions, comments? Meridian City Council Work Session June 4,2024 Page 9 of 16 Overton: Mr. Mayor? Simison: Councilman Overton. Overton: First off can you hear me okay? Simison: Yes, we can. Overton: Thank you. And the rest of the Council. I would like to start off first off by sharing a thank you to ITD for this presentation. There is a lot of stuff that you guys presented that I totally agree with. I -- I still have some issues with some of it. I have -- I have always believed that out of those 2,000 -- or almost 2,000 crashes we have on Eagle Road, one of the things I keep getting told is speed is not a factor and speeding -- going over the speed limit, that is correct, but I still maintain that the current speed limit of 55 miles an hour is a factor in a lot of those crashes and I stand by that from all my years of studying crashes. I think that the 45 would not only reduce any fatalities, it would reduce the seriousness of our injuries, it would reduce the damage that we have in a lot of crashes and in some cases could completely eliminate some crashes we have today, because you mentioned that most of them are following too close and the problem we have -- and I drive that road almost every day -- is currently many times of the day, not just in the times that you have set aside, we will have drivers who are in a 30 or 35 mile per hour traffic jam and see a break ahead of them and they rush to get back up to that 55 mile an hour speed limit, only a short time later they dynamite the brakes, because we are coming up on the traffic in front of them and most of the problems we have with those following too close accidents, I believe from the bottom of my heart, is the fact that we have two factors at play here, we have the time it takes for those drivers to react to what's happening in front of them, coupled with the time it takes for their vehicle to stop and when you add those two factors together at 55 miles an hour it's a long distance and I think a lot of drivers have a hard time figuring out what that distance is and I won't go into the whole thing I gave last time you were there, because I brought in a lot of the -- the facts from highway department -- or highway traffic safety having to do with the difference in the amount of inertia from a 45 mile an hour stop to a 55 mile an hour stop. I'm still pushing for 45 all the way through that corridor. Make no bones about it. That is my ultimate goal. But based on the presentation that you have given today I think it's only fair that we let ITD offer up something like Option 2-C, but I would ask something very important of you. I think the two hour zone is way too short. I think you have got too many people, especially to all of the restaurants and businesses we have got, that could be going down Eagle Road. at 45, having dinner, getting back on Eagle Road and it's now 55. 1 would like to see an extra hour added to each one of those and make those at a minimum of four hour time zones in the morning and in the evening or in the heaviest traffic times at least four hours and, then, we can start to study as we go through this what that accident data looks like through those times and through the unregulated times when it comes to accident stats. I do commend you for the four left-turn movements that we will be further restricting. It's not a very popular opinion, but I have been supporting those medians since the beginning from when we were first trying to eliminate 34 injury crashes coming out of Magic View onto Eagle Road just north of the freeway and we did that. It Meridian City Council Work Session June 4,2024 Page 10 of 16 went from 34 to zero. I truly believe that can do a lot of help in reducing some of those crashes. But I think the only way we are going to really substantially make a change in a lot of these rear-end accidents is by lowering those speeds and if that takes going with Option 2-C that may be the only way that we can study that and -- and come to some form of agreement in the future that that's what it's going to take. Again, what I want to see is 45 straight across. I don't think it's fair to the drivers to have different speed limits during the day. I think it's tougher on our law enforcement folks and I'm not sure how that's going to be taken in some cases in front of our local magistrates when they get a ticket for a road that, quite frankly, they could be driving on and it could be 55 and it could change to 45 while they are on it. So, I will leave it at that for right now. Thank you. Simison: Thank you, Councilman Overton. Mr. Brinkman. Brinkman: Thank you, Mr. Mayor. Thank you, Council Member. We appreciate your comments. We -- we did want to emphasize that the hours of the variable speed at 45 miles an hour -- we are still -- we are still looking at, so we appreciate those comments. We as a team -- the team really liked the opportunity to have a safety corridor beyond just talking about speed limits. The number one thing for the traffic engineering team that's looked at this is -- is those mid-block accident issues and so we appreciate support or comments there, because it's -- it's not easy to do, but having opportunities at the signalized intersections to get to businesses or do U-turn -- a U-turn signalized, we thought there was some good options there and having a safety corridor gives us an opportunity to let drivers know whether it's daytime, nighttime, bad weather and when they see the variable speed zone signage and they -- whether or not it's a variable speed at that time, hey, there is something different up ahead. If I -- if I don't know this corridor or if I'm taking too many risks on this corridor, I need to think safety. So, watch for stopped traffic signage is still part of the package. Just -- because we are trying to guide them. This is a different corridor. This is very unique for Idaho and this variable speed limit package, as Jason says, it's unique on an arterial nationwide, but our success here in our District Three and down in Twin Falls area and up in Coeur d'Alene with the variable speed limits and speed feedback together in construction zones has shown ISP and ITD really good progress. So, we -- we will bring it to this safety corridor. Thank you. Simison: Thank you. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: A quick question and I appreciate the presentation. How do you account for-- by closing off some of those left turn, right turns in the mid -- mid breaks -- you are probably going to end up having more U-turns now at those intersections. Do you have an estimate what that may look like? How do you kind of accommodate that? Do you have a longer protected left turn to allow that? I'm just kind of curious how you factor in some of the -- excuse me -- pushing those U-turns and such to the intersections, as opposed to allowing them in the road, which, by the way, I think is a good idea. A little scary sometimes to do Meridian City Council Work Session June 4,2024 Page 11 of 16 a U-turn in the middle of Eagle Road, but I would just like to know how you would accommodate some of those changes. Brinkman: Mr. Mayor, Councilman, great question. There are opportunities to estimate and model what those will look like. We certainly adjust green times or protected left accordingly. Unfortunately, those type of closures are a little bit hard to predict, because it has a lot to do with what choices people have in their travel pattern. So, if you are, you know, used to stopping at your favorite tea store in the morning for a soda or coffee and you know that option isn't available any longer you might take a different path to get there. Maybe you go out of your subdivision a different way or you route your trip a little bit differently and so it's -- it's not a one for one. It's not that every left turner at one of those breaks is going to make a U-turn now. Some of them will more broadly reroute themselves. But it's one of the things that we will certainly be monitoring -- if we were to close those locations we will be monitoring what the result of traffic is and we will make adjustments to signal timing of things accordingly. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I -- I agree completely with Councilman Overton's comments. I -- I don't think it goes far enough, but I do think it's going at least in the right direction, you know, so I do appreciate -- I appreciate that component of it. The variable speed limit I think could create a lot of confusion for people, but I'm hoping that the signage and everything will help with that. I just think-- I just want to hear from you if you are committed that with this pilot we are all going to have a subsequent meeting to talk about the results of it, because, you know, I think that's really important data to try to gather. I do think lengthening those windows makes sense. I think ultimately the whole corridor should be 45. 1 mean I just - - I -- I don't -- you know, just knowing the -- the safety factor -- and we -- we have talked about this in our last meeting, so I don't think my comments are a huge surprise to you, but with the severity of crashes and -- and what we have seen and how it's impacting our community, you know, the -- the closure of the -- the four unprotected left turns that does help a lot, but I -- I'm -- I remain concerned about the speed limit, but I do appreciate that this is at least an incremental change that attempts to move in that direction. I'm a little disappointed, I was hoping you were going to announce that we are changing the speed limit on Eagle Road. But, again, I appreciate it is moving in the right direction. Brinkman: Council Member, to address your question, with regard to the pilot we do fully intend to collect data during that period. We would be happy to come back and share what our observations are about how that's working and what the result's been. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session June 4,2024 Page 12 of 16 Cavener: And, Jason, thanks for coming back. I know last time you were here it was a little spicy. There was a lot of passion, because we care and I appreciate you being committed. So, one of the things that I learned sitting up here is that we are rarely an expert on anything. We rely on subject matter experts to advise us, to help us form an opinion and a decision and certainly ITD is a subject matter expert when it comes to transportation and moving vehicles. Our police department, right, they are -- they are our subject matter experts when it comes to traffic safety and so I'm curious have you had a chance to share kind of what you are proposing with our law enforcement department, with the other jurisdictions? What has been the response from our law enforcement community about what you are proposing? Brinkman: Thank you, Mayor. Thank you, Council Member. Yeah. Well, we -- we had an opportunity to sit with the Mayor and the chief deputy and Captain Stokes on Friday to -- to go through the options that we have and some great feedback from Captain Stokes particularly about the enforceability of the variable speed limit signs versus the enforceability or the confusion it may be for drivers when they see a black on yellow versus black on white sign and so we took that very seriously and we are coordinating closely with Idaho State Police as well and both have had representatives on the working group since 2022 and that's -- that's been essential for us and I can't remember who said it at the last meeting, but it's the three E's, you know, it's the education of the drivers as they are driving through and sometimes just having a meeting like this that's public and the two public open houses we plan is a great safety meeting, you know, discussion and, hopefully, some--some good coverage on a good subject for all of us and it's enforcement and engineering. So, that -- we really try to blend those well and be sure that we are not arbitrarily setting speed limits, but working within the code for variable speed limits and making a difference for drivers on such a long corridor. So, yes, we have been teaming together. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I guess I'm curious did -- did they provide -- is this something that they -- that they can support? They are -- they are in supportive of? They are excited about this? You mentioned, two -- there is -- there is two other jurisdictions involved. City of Boise. What's the Boise Police Department's response to this? What's our-- what's our sheriff's department response to this? They all are charged with, you know, keeping our -- our streets and roads safe and to me anything that we are going to want to roll out -- it's important to me that it is supported by -- by our law enforcement community. Brinkman: I know as a district the team has met with Eagle and Boise staff over the last year and -- and part of this outreach we will be sure to, you know, confirm that, both the Boise PD and Eagle PD. Cavener: Okay. Mr. Mayor, additional question if I may? Meridian City Council Work Session June 4,2024 Page 13 of 16 Simison: Councilman Cavener. Cavener: Because you -- you touched on this as -- as a pilot, which I think is -- is prudent -- I know when I have done pilots in my professional capacity we are -- we are -- we are doing this because we -- we think we have got a plan that's going to achieve a successful outcome. What are the benchmarks that you guys are going to use to determine if this pilot was successful or wasn't successful? Brinkman: Well, the first benchmark is the crash data and we are -- we have been consistent over the last five years at averaging close to 400 crashes on the corridor a year and this is our opportunity to do something different and it's -- it's going to be very visible to drivers and that's -- that's good and that supports us from the engineering side, the education side, as well as, hopefully, from the enforcement side. Just flipping the speed limit signs --we just don't see -- other than setting our speed limits, which is always a concern for folks, we don't see that same safety benefit on the corridor addressing those crash numbers and the volumes are going to continue to grow, so we will have to monitor that and this -- we -- we plan to pilot it for at least two years, maybe three years and work closely with city staff from all three cities and our Office of Highway Safety and, hopefully, make changes that make a difference and lower those crash -- crash numbers. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: And, Dan, I -- I appreciate that and you have heard from a couple of my colleagues who are much smarter than I am voicing their support at 45. 1 -- again, not being an expert that seems to make sense to me. You all as transportation experts say that this approach is the best approach and, again, I tend to trust the experts. I just think it's -- Dan, I'm not trying to put you on the spot, but it does seem like that maybe there is some -- some more communication that needs to happen with our -- with our police departments and so I guess my hope would be is before any of this is deployed that we have got enthusiastic buy in from our law enforcement community on that and I hope that we can rely on you as transportation experts who want to create safe roads that you are working with those that are going to be in charge of the enforcement make sure this is something they can be excited about. McElhinney: Thank you, Councilman. We will. We will. And we have got some time. We don't plan to get to a final implementation of this until next spring and, then, once we -- once we do we think it will only take a couple of months to get it deployed starting with the simple, watching for stopped traffic signage, and we plan to do it as cost efficiently as possible. Got some great electrical engineers in house and some great maintenance team in District Three. It's just a matter of us -- you know, we are going to get some good comments, too. I think at the open houses, as well as tonight, and so circle back around with all three cities and their staff as well. Cavener: Thanks. Appreciate you guys being here. Thank you. Meridian City Council Work Session June 4,2024 Page 14 of 16 Whitlock: Mr. Mayor? Simison: Councilman Whitlock. Whitlock: I'm -- I'm a simple guy and I'm just wondering -- you mentioned the electrical engineers and are these variables speed limit signs solar powered or do you have to hard wire them? And I'm just thinking about flashing amber lights, yellow rectangular signs, black and white variable speed limits and all of that, thinking wouldn't it just be easier to put up a 45 mile an hour speed zone? Brinkman: It-- it wouldn't be as effective. So, the advice for the team is let's do something that's going to affect those crash numbers. Those speed limit --those variable speed limit signs, we are looking at 48 by 60s, which are the larger version with the beacons on top and also the speed feedback signs will be -- I think they are 36 by 48. So, they are a little smaller. My bet is the speed feedback sign is -- gives us the bigger benefit. Most people, even on our team initially when we first started this, what's the speed limit on Eagle Road. Most people don't cite a number off the top of their head. So, it will be -- it will help us to have a variable speed limit as part of the package I think from engineering, as well as enforcement, but it's the awareness of safety and the awareness of the six miles can be very congested and the intersections can be very busy and they may not realize that the crash is -- some of our intersections 150, 200 crashes over the five year period. That's just -- I mean when you go through it you don't see the crashes, but law enforcement does, emergency respond -- responders do. So, that's what we are trying to tackle is the crash history and this will help. Simison: Well -- so, here a couple comments for consideration moving forward. I -- I think that there is a fair amount of stuff that does need to continue to be worked through the work group and maybe even some processes as simple man. One of the things that we have been doing with the work in our fire department is we have seen several incremental steps that allows us to determine maybe what changes are actually improving certain elements. Maybe you start with the variable speed limit signs without the feedback signs for six months, see what type of -- what you get before you go that direction. But I think even those are some good conversations they have with law enforcement, because I don't disagree, you -- you put up three different things on one sign, it -- what are we looking for? There is three lanes of traffic. How many people actually can see the -- is it going to be them? Is it going to be somebody else? Just -- that's my initial thoughts based on some of the other events. The other thing is also I think when you showcase the speed data I'm going to challenge you on one more thing, lower to 45 when you get off the Interstate. The data allows that to exist from what you have showcased. That's not arbitrary. The data can support 45 miles per hour from the interstate up until the -- where you would have the variable speed zone. That way you don't have people getting off going -- going up to 50, then, dropping down to 45 even during those -- those hours of the day, if you just make it 45 like the data would be supportive of, that's at least a small consistent number, so that you don't have an up and down when you have these -- that variable speed limit. So, that's -- that's one small win I think for the community towards Meridian City Council Work Session June 4,2024 Page 15 of 16 the longer goal of our-- all of us up here of going towards what we think is an appropriate speed limit of 45 miles per hour, but let's let the data showcase that, you know. While you talk about the severity of crashes, every crash is severe to our police department in the time that they have to spend on every accident on that road. Lower speed limits will reduce that. We know that. What can be avoided in ten miles per hour for those that actually follow the speed limit? I don't -- I don't want to guess, but I'm going to say it's going to be one less -- one -- one fewer than it is currently on there and each one of those saves our officer's time, our taxpayers money and resident a lot of heartache and impact that may be life altering, even though it doesn't seem severe on the -- on the numbers, you know. I don't know how severity gets, you know, whiplash for someone's impacted for the rest of their life due to a sore back. Is that severe or not compared to a death, a fatality? It is all severe. So, how we get to the point where we actually articulate the value and the impacts regarding cost severity, taxpayers, et cetera, that's where we want to go and that's why I do want to, you know -- you and 1, we -- we talked last week and appreciate this update a lot more than the update last week in this context that it is a step in the right direction and it's a step where hopefully the data will prove to you about that even though the traffic flow may be different, but the accident reduction will hopefully showcase that, yes, despite the greater travel speed study this has the greater long term and it hits your number one element, which is in your mission statement, which is safe -- safety. Safety before mobility. I don't know if you guys -- that's how you rate them, but it is number one in that context and we will prove that up. So, I appreciate you bringing this forward at this time and hopefully we can get something as you mentioned no later than next spring. You know, if we can move forward faster let's do it. Let's not wait. Don't want anything to -- but I understand you got budgets you may have to work through and time along with other projects. So, appreciate it very much. All right. Look forward to working with you. Okay. Council, we have reached the end of our agenda. Do I have a motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Move to adjourn. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay? We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5.25 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 6-18-2024 Meridian City Council Work Session June 4,2024 Page 16 of 16 ATTEST: CHRIS JOHNSON - CITY CLERK 6-18-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Idaho Pup and Ales Water Main Easement No. 1 (ESMT-2024-0072) ADA COUNTY RECORDER Trent Tripple 2024-030059 Project Name or Subdivision Name: BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 06/05/2024 08:02 AM Idaho Pups&Ales CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 1 :Identify this Easement by sequential number if the project contains more than one easement of this type.See"instructions/checklist for additional information: For Internal Use Only Record Number: ESMT-2024-0072 WATER MAIN EASENIENT THIS Easement Agreement made this 4th day of June 20 24 between Ruff Ideas, LLc ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor•desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS , the water maul is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration,the Grantor does hereby give; grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following,described property: , (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is fbr the purpose of construction and operation of water plains and their allied facilities,together with their-maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all tinges. 11 TO HAVE AND TO HOLD, the said easement and;right-of-way onto the said Grantee, its successors and assigns forever: IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement; including,but not limited to,buildings,trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become pail of or lie within the boundaries of any Water Main Easement Page 1 Version 01/01/2024 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Ruff Ideas,LLC i STATE OF IDAHO ) ) ss County of Ada ) This rc-c:o�d was acY.nowledged before me on �S I� 2 � (date) by L G,rWIn �O �+ t� name of individual), [complete theJoHolring If sigr:ing in a represenlatiile capacity', or strike the following If signing in an individual c•apac•ih f on behalf of r] U f�_ I ��S l 1 (name of entity on behalf of whom record was executed), in the following representative C.a1mc11y Qb yj. -(type of authority such w. officer or trustee) N,Aar, �tu�rt{.hriu.4 [ECKSON LOTT �SSiON x20232664f�csTary 'iigrtature TARY PUBLIC My Commission Expires:_TE OF IDAHO i I Water Main Easanent Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 6-4-2024 Attest by Chris Johnson, City Clerk 6-4-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 6-4-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 0 1/0 1/2024 km E N G I N E E R I N G May 8,2024 Project No.23-230 City of Meridian Water Easement Legal Description Exhibit A A parcel of land for a City of Meridian Water Easement over a portion of Lot 19, Block 2 of TM Creek Subdivision No.2(Book 112 of Plats,Pages 16402-16407),situated in the Northwest 1/4 of the Northwest 1/4 of Section 14,Township 3 North, Range 1 West, Boise Meridian, City of Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at a found 5/8-inch rebar marking the Northeast corner of said Lot 19,which bears N87°36'44"E a distance of 180.08 feet from a found 5/8-inch rebar marking the northerly angle point of said Lot 19,thence following the easterly boundary line of said Lot 19,S00°33'41"W a distance of 180.72 feet to an existing Access and Utilities Easement as described per Instrument No.2019-022729; Thence leaving said easterly boundary line and following said existing easement, N89°21'28"W a distance of 63.24 feet to the POINT OF BEGINNING. Thence following said existing easement, N89°21'28"W a distance of 20.00 feet; Thence leaving said existing easement, N00'33'41"E a distance of 110.84 feet; Thence N21'56'19"W a distance of 13.28 feet; Thence S68'03'41"W a distance of 3.62 feet; Thence N21°56'19"W a distance of 20.92 feet; Thence N68'03'41"E a distance of 26.70 feet; Thence S21°56'19"E a distance of 22.74 feet; Thence S68'03'41"W a distance of 3.08 feet; Thence S21°56'19"E a distance of 15.44 feet; Thence S00°33'41"W a distance of 114.85 feet to the POINT OF BEGINNING. Said parcel contains 0.072 acres(3,127 square feet),more or less,and is subject to all existing easements and/or rights-of-way of record or implied. All subdivisions,deeds, records of surveys,and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated. Attached hereto is Exhibit B and by this reference is made a part hereof. \o�kk. LAHOs '�\CENS£40411 G 6 �TF OF HYNSO� 5/$/Z02t( 5725 North Discovery Way • Boise, Idaho 83713 • 208.639.6939 • kmenglip.com W. Franklin Road BASIS OF BEARING N87'--9 44"E 180.08' �— o POINT OF COMMENCEMENT NORTHERLY ANGLE NORTHEAST CORNER POINT, LOT 19 LOT 19 LEGEND L6 LOT 19, BLOCK 2 ❑,.�� <� TM CREEK Q FOUND 5/8—INCH REBAR SUBDIVISION NO. 2 ❑ CALCULATED POINT <�� L4 BOUNDARY LINE \ Lg RUFF IDEAS LLC ———————— EASEMENT LINE <i9\� APN: R8483020110 — — — —— — — — EXISTING EASEMENT LINE N I I o LINE TABLE I I 00 LINE BEARING DISTANCE I I 3: L1 N89'21'28"W 63.24' u' w [If I o L2 N89'21'28"W 20.00' �� -t I I LO CC) CO o L3 N21'56'19"W 13.28' U w of X �u r Ir a L4 S68'03'41"W 3.62' M Cn w 1 I L5 N21'56'19"W 20.92' �I IT LnwN o L6 N68'03'41"E 26.70' N o Io o L7 S21'56'19"E 22.74' \}�i z1 coUM L8 S68'03'41"W 3.08' u w o 20.00' 2 L9 S21'56'19"E 15.44' Z w 6 �Z Z o w I ' U-? o LO m N ¢Z 3 — — —— — Z L2 L1 N L POINT OF �2 0 30 60 90 BEGINNING u-) < Plan Scale: 1" = 30' N n f W. Peak Cloud Lane SOUTHEAST CORNER J o LOT 19 V M E N G I N E E R I N G a 5725 NORTH DISCOVERY WAY z BOISE,IDAHO 53713 PHONE(208)639-6939 Exhibit B kmenglip.com City of Meridian Water Easement DATE: May,2024 'a PROJ (Er: 23-2 H m SHEET: A portion of Lot 19,Block 2 of TM Creek Subdivision No.2,situated in the Northwest 1/4 of the Northwest 1/4 1 OF 1 of Section 14,Township 3 North, Range 1 West, Boise Meridian,City of Meridian,Ada County, Idaho o: Title: Date: 05-07-2024 Scale: 1 inch=30 feet ITHe77D7eed Plotter.des Tract 1: 0.072 Acres: 3127 Sq Feet: Closure=n07.0405Na,0.01 Feet: Precision=1/67567: Perimeter=351 Feet 001=n89.2128w 20.00 005=n2 L5619w 20.92 009=s21.5619e 15.44 002=n00.3341e 110.84 006=n68.034 1 e 26.70 010=s00.3341w 114.85 003=j121.5619«v 13.28 007=s21.5619e 22.74 004=s68.034 1 w 3.62 008=s68.0341w 3.08 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: E. Lake Hazel Rd. Sanitary Sewer Easement No. 1 (ESMT-2024-0074) ADA COUNTY RECORDER Trent Tripple 2024-030058 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 06/05/2024 08:02 AM i?roieet Name iSubdivision): CITY OF MERIDIAN, IDAHO NO FEE E. Lake Hazel Rd. Sanitan Sewer Easement Number: I Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. (See Instructions for additional information). ESMT-2024-0074 SANITARY SEWER EASEMENT THIS Easement Agreement, made this 6th day of June , 20 24 between Donald A.Willeman and Robin J.Willeman ("Grantor"),and the City of Meridian,an Idaho Municipal Corporation C'Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS,it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures,carports, sheds, fences,trees,or deep-rooted shrubs. Sanitary Sewer Easement Page 1 Version 04/17/2023 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. r GRANT 4k, /A.,� Robin.Willeman STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on 5 2 ' ' (date) by Donald A.Willeman (name of individual), [complete the following i signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of _ (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) c6JUGL U, rr N6taW Signature My Commission Expires: AMANDA CCURRY COMMISSION#29528 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 04/15/2029 Sanitary Sewer Easement Page 2 Version 04/17/2023 STATE OF 1DAHO } )ss. County of Ada ) This instrument was signed or acknowledged before me on A=�� , 2024, by Robin J. Willeman. AMANDA MC CURRY N Signature COMMISSION#29528 NOTARY PUBLIC My Commission Expires: STATE OF IDAHO MY COMMISSION EXPIRES O411512029 GRANTEE: CITY OF MERIDIAN Robert E.Simison, Mayor 6-4-2024 Attest by Chris Johnson,City Clerk 6-4-2024 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature My Commission Expires: Sanitary Sewer Easement Page 3 Version 04/17/2023 i ENGINE E R I N G October 25,2023 Project No.22-023 Lake Hazel Rd.Sewer and Water Project City of Meridian Sewer Easement Legal Description Exhibit A A parcel of land for a City of Meridian Sewer Easement situated in a portion of Government Lot 4 of Section 31,Township 3 North,Range 1 East, Boise Meridian,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at an aluminum cap marking the Southwest corner of said Government Lot4,which bears N89°42'12"W a distance of 2,490.51 feet from a 5/8-inch rebar marking the South 1/4 corner of said Section 31; Thence following the southerly line of said Government Lot4,S89"42'12"E a distance of655.06 feet; Thence leaving said southerly line, N00.17'48"E a distance of 50.32 feet to the proposed northerly right-of-way line of E.Lake Hazel Rd.and being the POINT OF BEGINNING. Thence N00°17'48"E a distance of 9.80 feet; Thence S89°42'12"E a distance of 2D.00 feet; Thence 500°17'48"W a distance of 10.20 feet to said proposed northerly right-of-way line; Thence following said proposed northerly right-of-way line,N88.33'28"W a distance of 20.00 feet to the POINT OF BEGINNING. Said parcel contains 200 square feet,more or less,and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is made a part hereof. t� Gl S T a w124 9o14 OF L. 13 l p•7-15-Z°2� 5725 North Discovery Way • Boise,Idaho 83713• 208.639.6939• kmengllp.com -a Donald Willeman S1131336155 M S89*4I 2'12"E 20.00 SO0'17'48"W cri I N00'17'48"E 10 20' f 9.80 w 95.72' f 20.98' I / N89'42'12"W 225.59' POINT OF N88'33'28"W BEGINNING 20.00' 36 31 N00' T3N_ 655.06' 17'48"E T 31 50.32' TIE 1835.45' 1 6 TN N89'42'12"W 2490.51' 6 POINT OF BASIS OF BEARING FOUND 5/8" REBAR FOUND ALUMINUM E. Lake Hazel Rd. SOUTH 1/4 CORNER SECTION 31 SOUTHWEST CORNER SECTION 31 I I a a LEGEND o - ® FOUND ALUMINUM CAP N FOUND 5/8" REBAR N CALCULATED POINT 0 c `— —` — --- SECTION LINE 3 PROPOSED R—O—W LINE a 0 — ————— —— PROPOSED EASEMENT s a a U' C 2 a N W W 0 80 160 240 Plan Scale: 1"=80' Ion 9 E N G I N E E R I N G m 572S NORTH DISCOVERY WAY ' BOISE,IDAHO 83713 PHONE(208)539-6939 Exhibit B - City of Meridian Sewer Easement kmengllp.com Lake Hazel Rd. Sewer and Water Project DATE: October 2023 PROJECT: Z2-023 E s SHEET: A portion of Gov't Lot 4, Section 31, T3N., R1E., 1 OF 1 B.M., City of Meridian, Ada County, Idaho a . � E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Agreement between the City of Meridian and Ada County Highway District for use of Idaho Transportation Department Fiscal Year 2024 Strategic Initiatives Local Transportation Grant Funds AGREEMENT BETWEEN CITY OF MERIDIAN AND ADA COUNTY HIGHWAY DISTRICT FOR USE OF IDAHO TRANSPORTATION DEPARTMENT FY24 STRATEGIC INITIATIVES LOCAL TRANSPORTATION GRANT FUNDS This AGREEMENT BETWEEN CITY OF MERIDIAN AND ADA COUNTY HIGHWAY DISTRICT FOR USE OF IDAHO TRANSPORTATION DEPARTMENT FY24 STRATEGIC INITIATIVES LOCAL TRANSPORTATION GRANT FUNDS ("Agreement") is entered into this 4th day of June , 2024 ("Effective Date")by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Ada County Highway District, a highway district organized under the laws of the state of Idaho ("ACHD"). WHEREAS,the 2023 Idaho Legislature appropriated to the Idaho Transportation Department ("ITD") one hundred million dollars ($100,000,000)to be used to mitigate the impacts of adding new connections of state highways to interstate highways, a portion of which ITD used to create the Strategic Initiatives Local Transportation Grant Program("Program"); WHEREAS, City has received Program grant funds in the amount of$4,305,388.70 ("Funds") for the purpose of offsetting costs of construction of the Linder Road Overpass ("Project"), and, on April 2, 2024, City and ITD executed a Memorandum of Understanding, a copy of which is attached as Exhibit A, establishing the terms and conditions of City's use of the Funds ("MOU"); and WHEREAS,ACHD has completed plans for the improvement of the intersection of Overland Road and Linder Road, a copy of which plans are attached as Exhibit B, for purposes that include establishing an approach to the future Linder Road Overpass from local roads ("Intersection") and acquiring right of way needed for the Project, and City and ACHD wish to enter into a cooperative agreement for the investment of the Funds toward these components of the Project; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. STATEMENT OF WORK A. Use of Funds. ACHD shall use the Funds, in an amount not to exceed four million, three hundred and five thousand, three hundred and eighty-eight dollars and seventy cents ($4,305,388.70), for the purpose of constructing Intersection in general conformance with the plans attached as Exhibit B ("Project"). ACHD shall use any remaining funds for the acquisition of the needed right of way for the Project. ACHD will be responsible for construction oversight and project administration, to include administering the Funds in a manner consistent with this Agreement, the MOU between City and ITD, and the terms and conditions of ITD's award of the Funds to City. B. Time of performance. ACHD's services under this Agreement shall start on the ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE I Effective Date and shall be complete by December 31, 2026. II.ACHD's ADMINISTRATIVE REQUIREMENTS A. Project initiation. By August 1, 2024, ACHD shall provide to City each and all of the following, as pertains to the Intersection: 1. Construction-ready plans and a construction schedule. 2. Right of way plans showing parcels to be acquired with the Funds. 3. "Before"photos depicting the Overland Road/Linder Road overpass prior to the improvements. 4. An invoice in the amount of four million,three hundred and five thousand, three hundred and eighty-eight dollars and seventy cents ($4,305,388.70). B. Quarterly progress reports. By the fifth day of the month, every three months from the Effective Date through Closeout, ACHD shall provide to City a quarterly progress report regarding the Intersection, to include a spreadsheet or tracking report listing invoices to which Funds were applied. C. Project closeout. By December 31, 2026, ACHD shall provide to City each and all of the following, as pertains to the Intersection: 1. A final written report. 2. A detailed accounting of costs associated with the Intersection. 3. "After"photos depicting the Overland Road/Linder Road overpass following construction of the improvements. 4. A check in the amount of any and all unspent funds provided to ACHD by City pursuant to this Agreement. ACHD's obligations to City under this Agreement shall not end until all closeout requirements are completed. The terms of this Agreement shall remain in effect during any period that ACHD has control over the Funds. D. Records. ACHD shall provide to City all requested information or records related to the Intersection, and otherwise assist with responding to public records requests and/or media inquiries related to the expenditure of the Funds. E. Compliance with laws. In the construction of the intersection using the Funds, ACHD shall follow ACHD's policies and all applicable state laws governing the expenditures of state funds and advertising,bidding and award of contracts. III.PAYMENT PROCEDURES. A. Payment timeline. City shall pay ACHD within thirty(30) days of ACHD's submission of the documents enumerated in section II.A of this Agreement, City shall remit payment to ACHD in the amount of four million, three hundred and five thousand, three hundred and eighty-eight dollars and seventy cents ($4,305,388.70). ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 2 B. Payment Procedures. City will pay ACHD Funds available under this Agreement in accordance with the terms of this Agreement, the Program, and City policy. Payment shall not exceed the amount of Funds actually received by City from ITD, actual expenses incurred by ACHD, or the amount specified in this Agreement. City may adjust payments in accordance with Fund balances available to City. City reserves the right to withhold funds available under this Agreement for any costs incurred by City on behalf of ACHD. C. Compliance with procurement policies. ACHD shall follow State procurement rules for advertising, bidding, and award of contracts, and shall maintain records of all bidding and related documents, including records of all purchases made with funds provided hereunder. D. Records to be maintained. In addition to specific records mentioned in this Agreement, ACHD shall maintain all records that are pertinent to the activities to be funded under this Agreement, including,but not limited to: a. Full descriptions and records of each activity undertaken; b. Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with the Funds; c. Records documenting compliance with any and all applicable State and Federal laws; d. Financial records; and e. Other records necessary to document compliance with this Agreement, ACHD policy, City policy, and the terms of the Funds as established by ITD. E. Records retention. ACHD shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5)years after the termination of all activities funded under this Agreement. If, prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. IV.GENERAL TERMS. A. Nondiscrimination. ACHD will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. ACHD will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 3 mail, addressed as follows: If to City: If to ACHD: City of Meridian Ada County Highway District Attn: Caleb Hood Attn: Brian McCarthy 33 E. Broadway Avenue, Suite 200 3775 Adams Street Meridian, Idaho 83642 Garden City ID 83714 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. ACHD agrees to comply with all provisions of Idaho Code and all ITD regulations concerning the Funds. ACHD also agrees to comply with all applicable Federal, state and local laws, regulations, and policies governing the Funds. D. Indemnity. ACHD, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by ACHD and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by ACHD and/or ACHD's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees,participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. E. Workers' Compensation. ACHD shall maintain, and shall ensure that its contractors and subcontractors maintain, workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. F. Insurance. ACHD shall carry sufficient insurance coverage to protect assets purchased with Funds from loss due to theft, fraud and/or physical damage. G. Amendments. The parties hereto may amend this Agreement at any time provided that such amendment makes specific reference to this Agreement, is executed in writing, is approved by each party's respective governing body, and is signed by a duly authorized representative of each party. H. Applicable law. The validity, interpretation,performance and enforcement of this Agreement shall be governed by the laws of the State of Idaho, including, without limitation, Article VIII, Section 3, of the Idaho Constitution. Venue shall be in the courts of Ada County, Idaho. Throughout the course of this Agreement, ACHD shall comply with any and all applicable federal, state, and local laws. I. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, as applicable, ACHD certifies that neither ACHD nor its contractors are currently engaged in, and will ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 4 not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. The terms "company"and"boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. J. Time of the essence. ACHD acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. K. Termination. Termination of this Agreement, in whole or in part, may occur for cause, which shall include,but shall not be limited to, the following: 1. Failure to comply with any of applicable laws,regulations, or policies; 2. Failure to fulfill in a timely and proper manner obligations under this Agreement; 3. Ineffective or improper use of funds provided under this Agreement; or 4. Submission of reports that are false, untimely, or incomplete in any material respect. Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen(14) days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other Party shall terminate this Agreement for cause. ACHD shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. L. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person or entity not a party hereto. M. Assignment. ACHD shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to ACHD from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. N. Subcontractors. All subcontracts entered into shall be awarded pursuant to any applicable provisions of ACHD's Purchasing Policy and/or all applicable state laws. ACHD shall monitor all subcontracted services on a regular basis to assure contract compliance. O. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. P. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 5 Q. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. R. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and ACHD. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. ADA COUNTY HIGHWAY DISTRICT: Attest: By: , President ACH it ctor CITY OF MERIDIAN: Attest: By: Robert ASi ison, Mayor 6-4-2024 Chris Johns , City 6-4-2024 ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 6 Exhibit A MEMORANDUM OF UNDERSTANDING BETWEEN THE IDAHO TRANWORTATION DEPARTMENT AND THECITY OFMICRIDIAN To provide the agreement Suldellnes for the Idaho Transportation Departxrrent(ITO)and the Clty of Meridian (GRANT RECIPIENT), herVinaftier"Part"or°Parties", in cooperative endeav m within each agency's scope of responsibility rebated to the FY2024 Strategic Initiatives Prograrn Local Transportation G ran r Program. AUTHORITY: Idaho Code 40-719 created the Strategk IrAliatlives Grant Prograrn and established the Strategic InitiaWas Gram Fragam Fund,and Senate Bill No.11$9 appropriated funds io ITD for FY2024. Idaho Code section 40-317 and Idaho Cc de sections 67-2326 through 2333 and 67-2339. AWARD AMOUNT AND PROJECT DESCRIPTION: 4,305, V0 i5 approved from theStrateglc initiatives G rant program For Grant Recipient's project as described in theirapplicarionattached as Exhibit A for Lincher Overpass and Roadway Cb ridor Improvements. ITD RESPONSIBILITIES: I. To ensure the Strategic Initiatives Grant Program is used to mitigate the irnWofstate highway projects an local roads or for economicaIlysigni6cant local transportation projects that require the assistance of ITD to facilitate fund i ng_ 2_ Review Grant Recipient's provided Information outlined below and concur in project readiness before processing fund transfeclsl from the Strategic Initiatives Grant Program Fund to the Grant Rednient, and process funding transfer wlthln 30 days of approving the Grant Recipient's request for 00nstruction funding. 3. Report annually to the transportation and defense committee of the House of Representatives and the transportation committee of the Senate of the Legislature regarding the Strategic Initlatives Grant Program- GRANT RE(3PIEWr KESP" lUTIES: 1, Utilize Grant funding to complete project scope within allotted oast and schedule as described in Grant Recipient's applhcation included as Exhibit A. 2. Provide account routing information fDr the transferof the 5trategie Initiatives Grant:Program award_ 3, Follow all applicable state laws govenning the expenditures of state funds. 4. Submk construction•ready plans to ITD, including a construction sched ule and request farconstrwtion funding. 5. Folkyw State procurement rules for advertising,bidding and award of contracts, 6, Provide construction oversight and project administration. Page I 1 ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 7 7. Provide ananrruaI update on the project status no later than Septernber30,beginning In 2024. S. Complete project constructbn,including arry change orders ar other contract adjustments_ 9. Provide a final close-out report including a summary of project accounting,with before and after pictures upon project cum pletiom 10_ Responsible far answering mad la,public or Government inquires related to the empenclitures of thesefunds. NMITATIONS; Nothing in this M 0 U between the Parties shall be-construed as limiting or expanding the statutory or regulatory responsibilities of any involved individual in performing functions granted to them by law;or as r-eq u 1 ring e ither entity to expend a nysu m in excess of its respective appropriatian. Each-andeveryprouision of this MOU Is subject try the laws and regulations of the state of Idaho and of the Utrited States.Nothing iri this MOU shall be construed asexpanding the liability of the Parties, In the event ofa liablilkty claim,each Party shall defend their own interests. N a party shall be requ ired to provide i ndennnifrcation of the other Parties_ EFFECTIVE DATE., This MOU shall become effective upon the most recent signature by authorized reDresentatNe of the Director,Idaho Transportation Department, and the authorized representative for the Grant Reclpient,and will remain in force unl-ess formally terminated by both Parties. METHOD Of AMENDMENT ORTERMINATION: Amendments or requests For term in@tiorh of this MOU may be proposed in writing at any time by any Party. Amendments will become effectn+e upon signature by all Parties to this M 0 U and shall be attached to this MOU and made a part thereo F. CONFLICTING PROVISION; If any provision of this MOU shall contravene any statute or ConstitutlonaI provision or amendment,either now in effect or which may,during the course of this MOU be enacted,then that conflicting provision in the MOU shall be deemed null and void. In the event any provision of this MOU Is determined null and void,all remaining provisions shall remain in full farce and effect. EFFECTIVE DATE; 4-2-2024 ,2024 IDAHO TRANSPORTATION WARTMENT GRANTRECIPIENr Dan McElhinney,Chief Deputy Di tar Robert IV,Si Fr can,hftyar 4-Z-2024 Attest; Chris John sq ,City Cle �-202-a Pagel x ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 8 Exhibit B ACHD AGREEMENT FOR USE OF ITD GRANT FUNDS PAGE 9 0 0 0 c U) S m m 0 -0 m J:\222104 LINDER RD, OVERLAND RD TO FRANKLIN RD\C_DESN\_CAD\3_DESIGN\D_PLANS BID 1\TITLE SHEET.DWG LAST SAVED: 5/22/2024 9:29 AM PRINTED: 5/22/2024 1:40 PM II N 1 D 1 0 z w I 'Z (Do m D (D • cn .rn ® ® O x -- I M U) r- _- z z z o 0 0 0 o i° O c 0 O o r-F- x N °�° C) - (D 0 m 0 (D 0 0 Z D m m rrl m m m m m rrl m m c) r co C� Q 0 Q Q cn N � O O x I x' x' x x x x x x _x _x � o Z) r r r r+ �. �. �. �. 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J 0 - Cn 3 - -0 (n Q (n Q (n < (n n (n - (n (n 0 (n r+(n (n J Q_ 0 (n -0 r-r �Q Q ,--r �G ,-� 3 ,-� �. r+ _ ,-r r-r `G ,-+ r+ (TD ,--r 3 r+ O Q N O O (D 0 D C Q00- Q rn (D 0 �0 0 Q o 0 0 —h0 �0 p o 0 C 0 (n Q r C) (D cP Q (D 0 Z C) F .. p C Q Q N r+ Q T (D T r G- r G7 - - (D C7 � G7 0 G1 C7 W 00 D F-Q -Q Q Q Q 0- 0 Q0- m Q Q Q Q 0 (D Tl (D (D (D (D (D (D 0 (D (D O Q fi Q cD N � T1 � Tl � 0 � � 0 0 0 00 O O O 0 0 0 0 p O T1 Cn C) (D O �- U 0- 0- U) �/ • 0 O (D Mill 0- LSWa yfinder Ave Q `• 00 O C� n J f+ • 7 z ❑ 3 • • 0• /M/� O `I r rot z S Grand Fork Way 0 Mill 3 0 Cr < DL Om 0 w C� °' rt 0 cD V 0 v ' , 3 I 3 (DD (D 3 K Q, (D 0 N � D �• r 0 Z 5 In er 5 Linder Rd 0 3 rm N (D 3 o• �, N M LLLLILU �eaa;e� iCpauuay� /� O o N'PIP = O 3 3 0 a CL Mill 0 S Stoddard Rd Q _ � • 00 CL D ° (D 0y /� CO r+ ��. ii 0 -- �, 7 SW Sth Ave r (� Mill D5TQ Q � D Z 0 Mq Q ^�^ � O ice. � M 1 r� M (D r =3 ° � � 3 • �7- Q M (D °' M : n n /1� W W W W W Cn W W r W N N (n N N N Cn N N N N N C7 - - - - - - - - O W v O Cn � 70 W N (n r+ W (V �I M U1 � W N C O CO 00 �l M Ui O W N O (D W O �l O (n A W N - O O mCL = D (T z z x uzi 0 m m 0 z z � Q � D D D Z (D D r � 90 D C � r 0 z O m m m Z cn cn cn D cn cn cn cn cn cn cn cn cn C) O M M � 0 0 O �U D O � o c) m O O O < O Z C) r m m < O O O O O O z rn 0 ° -n -n -n -n D z z z 0 0 0 0 0 0 0 czn � n � D D m x 0 0 0 0 0 0 C) C) � O m m n m p -4, r+ „ „ ,, ,, ,, zZzzzzm � � � rmmmmmm � � r � z � * r � � � � � � DD nMU) o Q C) C) C) C) C) y y � T -0 -U C C m Z W D z D D D D D D C7 = T v Cn O O O Z N N N � 3 Cn c_n Cn Cn Cn � 90 90 90 r r r � m m m = C) N C) z > 0 m - p -< -< -< -< � � m m = m - m D ° O G) G) G) G) D D D z z z D D D o zz 00 O D r � m U M M C) C) � O 0n Q D D D D D 9090 < < < mmmmcm --i Z ZMr- ODODOD � � � s� T O r r r r r mmm A W N (/) Z O m O m m Z M Z M Z 0 0 C7 cn cn D D D m Cn m D r r r 1 z z O O N 3 mmm nnn � � mcnmcnmcnN rz (n D D D D Z z z o w + z O O O z �_ n zz z oo � Cn D Cn D Cn D O O W M /� � + oo � CnCncznspO � z � Cn � = � � � ao � wNN m0 ` J73 cn cn cn cn m m D D D O O oo z 0 0 � D W D + D + m o m m Z r r �) �) �7 0 Z O 0 1 r r r r p D D T T T W O C C C U) O �J D �1 w 0 + o + I ° m NMI z z Z Z m z z Z Z Z - 00 + nnn < O C) F + o o 0 C cn C0 O O O w o o m -n n m � O W o + m m m m m � m ++ O O O O Z m o + +� o 00 o cn W 90 90 90 90 O< D D D D D O C m � � 0+0 Co ++ o o v o�5�a��� (. < < < < w W C/) C/) C/) � o O Z m m m m r o o O D o o Ci Cn Cn C D D D D D - 00 D D D Z Z Z Z + + 0 � o 0 o 0') o O O O + o 0 o ' rn rn + + O o 0 0 co 0 O� R o O 0 7+1� 0 � ip � �I y iv -4 m ,', N (n Z y1 D o N C31 A -, D o A r- W 32 oy Design By: J. THORNTON Date: 4/2024 Drawn By: A. CORLEY Date: 4/2024 Surveyed By: A. Hafen Date: 09/2022 Percent 9ygti `� ACHD Complete: 99��0 Project No: 321062.001 Project Name: Overland Rd And Linder Rd - Linder Rd Overpass Phase 1 0 0 0 c S m m 0 m J:\222104 LINDER RD, OVERLAND RD TO FRANKLIN RD\C_DESN\_CAD\3_DESIGN\D_PLANS BID 1\OWNERSHIP & CONTROL SHEET.DWG LAST SAVED: 5/21/2024 2:22 PM PRINTED: 5/22/2024 1:40 PM o `` N 1I1 < D � o w co OD �O 00 00 00 00 00 0o Oo Oo 0�0 W O lD 00 -I M � w N O m ODCD v 70 (n 70 70 (n (n (n 70 O 00 00 w I-" N N I-1 N N O p Ln O O O lv �I �I N N N (In N � 4�:h 4�:h N W W N N I� N z — O Ln W 00 0o W � � 4�:b 4�:b W cn a D fV �I �I �I I-l W W N N W fV N O I" N N N Ln (n IV IV W O O O O O O O O w w m 0 c N N O O O O (n I" Ln (n I" O � N 4�:h (n O fV N (n O Oo fV N �} O (n m lv 0 0 0 F" F" (n O O l CL o D — cn cn _ — CL o o cn (D CL v p r) C � r) :3 p O m r �— < o m c CL CLN N < (n a-r OrU OrU 3 0 (D r-r CD O 0� 2 � O r 0 O O CAD D N m n n n n n w � r D Q- C) n 3 cn Q � C) _Q CC) o- O Q o LnN LnLn N 0- Ql � O V) F" 0 0 o (n (n UP) 00 (.n � �I C� p J m fl' fl' o Q cn � O Z Q r m r z n = = = Q Ln Ln Ln D rn CL • I� N N N N N N N N N N Z C 2 (n (n 70 (n m �' — m a z �• (n � � W W W W N N N I" N Q Q D m O :30 (n O lD M Ln � � F" O �I D M m m Q p < c- Q mC:L 70 Z 0 � > CL M m m �' 0' 0, �' C N �. o — - -1 - O �� n O O O O O O O O O O O O O QJ QJ 00 0,M 00 W � Iv M � W � � � W W W W 00 W 0Z m l0 O N m l0 -Ph N � � m Ln m _ _ � w 0 00 W �D O 0o � p p fv (n �D (n �4 N m m 00 D O I" N O �l Ln O W Ln � � O r'J Mp W0OM0 �Z OW O N L 0 (n -Ph l0 0 1n -Pb O N ON p p O p Nn O O N N pp pO p O p 00 OpO O O O p 0 0m OOO O O U) N N N N N N N N N N N N ^ O O O o� � � � � � � -Ph -Ph � ' - 70 � -Ph -Ph -Ph -Ph -Ph -Ph -Ph -Ph -Ph > o 0 0 N (.0 (.0 k.0 k.0 k.0 k.0 (10 (o (.0 w cn O o N W N N W NJ N W NJ N W (n C 00 W N W N O W (n O W (n a) — C N z N N W W � W � M N l0 N Z Z O � � o �o O 0o �o in w � iv G) m D D (10 Ln Ln m F" � m w �o w m m mO C cl) N o m N N °g c Ni N N N NJ NJ N NJ NJ N N N m Ln � W Ln N F" (jj N� Q m 0) al al al al Ol Ol Ol Ol al al al I" (J1 (n NJ W NJ (n 00 � N W m W � Z O O O O I" 0 0 0 0 0 0 1-4 � -4 Ln � F" G) Ln 0) 1-4 ^ O �o w (n 00 w �o �o :1-4 00 N D Oo Oo w I'o m -4 N N rn w 00 y m (n lD (n l0 lD � N lD lD Iv I" w �_ D W (n I� Ul O 'I 00 (.o N v � W �I O F" �I W Ln I" N O lD 0 m 0 wD Z v� 0 Ln (n GO rn � � m O 00 00 Z �• - Ln (n Ln Ln = n n o' N D N p D o 0000 0000 0000 = 7v 7o = r z r = z — — — C cn Z C 7v Q C 70 70 70 70 D can O E Z 70 O j0 O O O 7o Z C� Z Z 7o p z z Z Z Z V) D T _+ D ;;o C O cz � 70 70 70 (n \ Z. (D Q o z Q z 0 0 0 � m O u' o z 0 c� o Q o 0 0 O D Q Ln n Z Mo n o C D� vrnv o o °�° m � �o z z Z .0 cra r N O � CC Q N G D � � a O �" r Z m -- 00 (D � o � v O IQ C a m 0000 o 0N0 � a� Q (�n c�n c�n m r go D 3 n - m r O r '+ Z F w � m Q �n 3 O rn w O r < m -0 D O v�i r m �v � 4. ui Iv W N (r-ifin W Iv w =r 3 N OF" m �o m -4 IV m IV W Q0 F" N (n O -I 00 (n "i IV W �D M Gq o n IIAA � V, N S n m O o � � W LA Q 00 00 O O r A cn 3 =r N oo R Q � o' o 3 0 y N -- 0 4 - m A 333 O C) N �� Z -n A D D �1 � o2 OA mn, W tigN 0 DocuSign Envelope ID: F62A1D6D-BA81-49B4-80B5-E863B3869DC1 Control Point Table Point # Northing Easting Elevation Description 12 701867.44 2443562.26 2672.39 BRASS CAP 117 701855.65 2449359.46 2608.10 BARFFV 12087 118 701881.10 2449331.36 2607.44 BARFFV 12087 119 701881.10 2449334.44 2607.54 BARFFV 12087 120 701869.59 2449232.38 2607.22 BARFFV 11118 121 701845.88 2449206.59 2607.91 BARFFV 11118 124 701742.04 2449357.93 2607.94 BARFFV NO CAP BENT POB 134 701716.55 2449233.86 2609.23 BARFFV 5617 139 702468.12 2449238.06 2608.90 BARFHF NO CAP 140 702620.10 2449222.75 2605.57 ALUMINUM CAP 145 702209.02 2449334.74 2603.93 BARFHF 4116 150 701793.90 2449282.69 2609.54 BRASS CAP 5291 0 O I G O o \\\\\\\ I (D f*I 15661 9� 18001 O Idaho Auto Mall LLC Idaho Auto Mall LLC Parcel 87 I C \ I R0525200040 R0525200020 1 770 \ Idaho Pacific Lumber Company Inc \ R804871005200 \ \\ 0 parce f l7161 89 O Parcel 89 z J SouthridgeOFarm LLC 1716 121 R8048710025 SouR8048710025 e Farm LLC \\\\ o •®® CEP Parcel 1807 86 I - - - - P/L Louie 0 Shearer 139 � 51223110500 o P/L - P L04 - ° `V o 134 Y ° 120 - - - - - - - - - I - I - - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - - 1 I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - II o I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I 150 I I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - z 3+00 4+00 � 017' r26"E 6+00 7+00 8+00 N00°41 '26"E 9+00 + 10+00 } 1 1 +00 N00°32'54"E 12+00 _ 13+00 14+00LLF !� ��( I I I I b �111�+1C�Q I I \� I I I I �11 00 - 18+00 Ckf - - - - - - - �= u I - I - I - I - I - I - I - I - I - I - I - I - - I - I - I - I - I - I - I - I - EPCL I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - E N00600 I 12 N I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - N 0 0 6 0 0 0 0 0 0 136 - - - - - - - - - - - - - - - - - - - - I - I - N / I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - I - o - P/L - - P/L - - P/L - - \ - - - - - - e J-L- I/d 04 LO a tW eee + 118 - - - - s 145 Vd Vd _ �/d� FaIR2737350120nC I 1 1 9 EP EP EP � EP FQ Vd � 124 117 F ° arcel ° o o EP Miguel M Lopez 85° r o EP EP R2737350220 a a Parcel 82 Pa< 82 1575 1575 x Aspen Grove Holdings LLC Aspen Grove Holdings LLC (14 S1224223501 S1224223501 Parcel Parcel 81 1580 81 { � 15a38rOLLC SR51353500209 Q �V' Parcel \ 1J 5121338185 750 S3 Investments LP 83 \ 1 51224223551 00 w 1 N of , ° I z `� I o 0C z V r774 0 o X N � ° \ I I a � -L? � � x I v z U ° v7 rz Q U I z N W I U 0 50 100 150 z J z Plan Scale a 0 KELLER oA S S • z g W 0 �ONAL F p`�u`�� gTF i W F8C8B3F4145C441... ?J z D E T A I L T I T L E 7756 J 0 Revisions: 10 s�1221202 0 2 0 • S I G N A T U R E S • N PROJECT CONTROL SHEET °ti�RFcARNP��- / Design By: J. Thornton Date: 4/2024 Drawn By: A. Corley Date: 4/2024 �1'�AcHD Ada County Highway District• www.achdidaho.org 3775 Adams Street, Boise, Idaho, 83714 project Number: 321062.001 Project Name: Overland Rd And Linder Rd - Linder Rd Overpass Phase 1 Sheet 3 of 37 . 0 0 c m m 0 a m J:\222104 LINDER RD, OVERLAND RD TO FRANKLIN RD\C—DESN\—CAD\3—DESIGN\D—PLANS BID 1\TYPICAL SECTIONS 1 OF 2.DWG LAST SAVED: 5/22/2024 1 :20 PM PRINTED: 5/22/2024 1 :40 PM N 70 D < o T). o 0 co 4. W � o � m 00 c/) m o o 3 c N W co W v a � w D (D (DQ o m X (D O cn X. In p '• J r-r �-r � x I 3 �Q c 0 •4 Cn rn G -Do_ O o Q_ rn Q O Q (D X vOi � r�-F � QQ Q Q � Q C C7 fLt: O0 fi Z 01 0- `G () O i X Fn • 3 Q °' c n Sf`° � 0 ' W O p �� D O O 0 Lb N fTl n \ N (D � (n C (1) � o / `< D ^ CD Op N O 3 C \ i/ n N c N cyl O W () O�" O 0 -0 0 � ' Z CSC j o (nCT < Q W � CD p ° CD N o 3 v (D / Q �• 3 � — ern o - i Ncn-0 � O vi mCD N Q fl (n ° Q �l D C� Q ° v ^ 0 (p Q 3 R. CD N C - ( - • -0 r " - r c Q ( Q cc) m c " O :3 �. 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Z (� � wn 1 n (l) (l) .;u Z7 ZJ (/) ZJ C/) ZJ ;U Z7 Z Z W W W Z W Z W W W cn (n N I I I cn I N I I I O 70 r- r- 0) o rn^ o m IJ x x- W c"4 c"4 x W x- W C"4 c"4 W W O 0 C W O W 0 0 0 O O x= x" xy O xV O xV x" x" CA CA p CA CA a) 0) �i �i Q7 M r�-r CA < D CDD O CO D Q O D (DO }� CAD CD ;u CDCL Ui CL CDQ O n� CL Z77 O _ 0 �7 O �++ (D a Q N C -7, N co 0 O p- � I � o o � 0- (D r ' CD n T C/) m 0- 0 < CD 71 � cn CD (D ■ cD f+ w PR 0 Cc) n � r E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Fiscal Year 2024 Net-zero Budget Amendment in the amount of $4,035,389.00 for State Grant Funds for Linder Road Overpass Project cost offset 4/25/2024 2:58 PM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total f IDIAN% 01 1840 41200 11263.a Wages 01 1840 41206 11263.a PT/Seasonal Wages 01 1840 41210 11263.a Overtime Please only complete the fields 01 1840 41304 11263.a Uniform Allowance - ----------------- 01 1840 42021 11263.a FICA $ Amendment Details 01 1840 42022 11263.a PERSI $ Title: Linder Road Overpass Strategic Initiative Grant 01 1840 42024 11263.a Worker's Comp $ Department Name: Other Government 01 1840 42025 11263.a Employee Insurance $ Presenting Department Name: Community Development Total Personnel Costs $ Department#: 1840 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1840 53802 11263.a $ 4,305,389 $ 4,305,389 Project#: 11263.a 01 1840 11263.a $ - 01 1840 11263.a $ Is this for an Emergency? ❑ Yes [21 No 01 1840 11263.a $ New Level of Service? ❑ Yes 21 No 01 1840 11263.a $ 01 1840 11263.a $ Clerks Office Stamp 01 1840 11263.a $ 01 1840 11263.a $ 01 1840 11263.a $ 01 1840 11263.a $ 01 1840 11263.a $ 01 1840 11263.a $ 01 1840 11263.a $ 6-4-2024 Total Operating Expenditures $ 4,305,389 $ $ 4,305,389 Capital Outlay _- ------___._-- Fund# Dept.# G/L# Proj.# G/L#Description Total ow gem Date 01 1840 11263.a 01 1840 11263.a �(/Z 01 1840 11263.a Department Die or 01 1840 11263.a REVIEWED jfields 4.26.24 01 1840 11263.a By Todd Lavoie at 8:24 am,Apr 26,2024 01 1840 11263.a Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Approved John Overton via email 4.26.24 Fund# Dept.# G/L# Proj.# G/L#Description Total Council _iais�`�n�J��l/� 01 1840 33100 11263.a Grant revenue from ITD $ 4,305,389 ,` ! C% 01 1840 11263.a 4-29-24 01 1840 1 11263.a Mayor Total Revenue/Donations $ 4,305,389 Total Amendment Request $ 0 City of Meridian FY2024 Budget Amendment Form C:\Users\bfreckleton\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\TAPPTIOL\FY2024 Budget Amendment Form_OG_Linder_Rd 4/25/2024 2:58 PM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Other Government Funding 2024 2025 2026 2027 2028 Title: Linder Road Overpass Strategic Initiative Grant Personnel $ - $ - $ - $ - $ - Instructions for Submitting Budget Amendments-- Operating $ 4,305,389 $ - $ - $ - $ - >Department will send Amendment with Directors signature to Finance(Budget Manager)for review Capital $ - >Finance will send Amendmentto Council Llalson for signature Total $ - $ 4,305,389 $ - $ - $ - $ - >Council Liaison will send signed Amendment to Mayor Evaluation Questions Total Estimated Project Cost: $ 4,305,389 >Mayorwill send signed Amendment to Finance(Budget Manager) >Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. >Department will add copy of Amendment to Council Agenda using Municode Agenda Manager 1. Describe what Is being requested? - The City applied to the State for grant funds to help with offsetting costs of construction of the Linder Road Overpass project.The City was awared funds from ITD.These funds will be transferred to ACHD to complete the project. 2. Why was this budget request not submitted during the current fiscal year budget cycle? The grant was awared off-cycle for the budget,in early CY24. 3.-What is the explanation,_for_not.submitting this,bud.eet,reauest durine,the„next„fiscal-vear budget cvcle?�„_ ITD wants the funds spent ASAP. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and The City is receiving money/funding;staff is not seeking additional funding at this time.ACHD and ITD will also be contributing dollars to make the project whole.The entire project cost is estimated at$27M. S.Does this request align with the De artment/Cit 's strategic Ian? If not,please explain how this request was not included in the De a rtment/City strategic Ian? Yes.Under the Transportation&Infrastructure Focus Area,the Goal states""Advance construction of transportation projects on priority arterial roadways to reduce commute } tiems and improve efficient movement within and about Meridian."Further,one of the tactics is to"Advance Linder Road overpass by applying funding options..." l 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Except in-kind resources,staff time,no. 7.Does this Amendment include any needed E ui ment or Software that will utilize the Cit 's network? Yes or No L10 r 8.Is the amendment going to result in the disposal of an asset? Yes or No No 1 9.Any additional,comments? City received the$4.3m on 4/22/24.CR24-1104 i Total Amendment Request $ 0 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form C:\Users\bfreckleton\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\TAPPTIOL\FY2024 Budget Amendment Form_OG_Linder Rd E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 24-2454: Final Acceptance of Fanfare Artwork at Discovery Park by Steve Parker CITY OF MERIDIAN RESOLUTION NO. 24-2454 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING FINAL ACCEPTANCE OF "FANFARE," BY STEVE PARKER, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Steve Parker("Artist") created, and installed at Discovery Park, a City park located at 2121 E. Lake Hazel Road, in Meridian("Park"), an interactive public art piece for the City and people of Meridian incorporating salvaged brass instruments and copper pipes ("Artwork"); WHEREAS, the fabrication and installation of the Artwork has been found to be compliant with the specifications set forth in the Master Agreement for Professional Services: Park Identities Public Art Roster executed by the parties on December 23, 2022 and the Task Order for Fabrication and Installation of Discovery Park Artwork:Fanfare executed by the parties on July 11, 2023 ("July 11, 2023 Task Order"); WHEREAS,pursuant to the July 11, 2023 Task Order, Artist has provided: waivers of lien from all subcontractors and major materials suppliers, a recommended maintenance plan for the Artwork, and a report from an independent testing agency approving the Artwork's construction, fabrication, and installation materials and methods; and Artist has executed an acceptance agreement contemporaneously herewith; and WHEREAS,by these actions and submissions Artist did timely execute Final Completion as that term is defined by the July 11, 2023 Task Order, and"Fanfare"was installed and dedicated to the people of the City of Meridian in the spring of 2024; NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That the City of Meridian hereby accepts the delivery of"Fanfare" as designed, created, and installed by Artist, and by this instrument the City conveys its Final Acceptance thereof, as that term is defined by the July 11, 2023 Task Order. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson RESOLUTION-FINAL ACCEPTANCE OF FANFARE PAGE I Of I ACCEPTANCE AGREEMENT FOR DISCOVERY PARK ARTWORK: FANFARE This ACCEPTANCE AGREEMENT FOR DISCOVERY PARK ARTWORK: FANFARE is made this 18th day of April , 2024 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Steve Parker LLC, a limited liability company organized under the laws of the State of California("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, on December 23, 2022, Artist and City entered into a Master Agreement for Professional Services: Park Identities Public Art Roster("Master Agreement"), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, fabrication, installation, maintenance, and repair of artwork, pursuant to separate project task orders setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, City invited Artist to submit a site-specific proposal for public art elements to be included in the phase 2 area of Discovery Park's construction at 2121 E. Lake Hazel Road, in Meridian, Idaho, Ada County parcel no. S 1405212402 ("Property"); and WHEREAS, on July 11, 2023, City and Artist entered into a Task Order for Fabrication and Installation of Discovery Park Artwork:Fanfare ("July 11, 2023 Task Order"), by which agreement City engaged Artist to fabricate and install artwork on Property; and WHEREAS,Artist has designed, fabricated, and installed"Fanfare," an interactive sculpture with reclaimed musical instruments and other materials, which establish a sense of place and local identity in Discovery Park, and beautifies public spaces; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I.INDEMNIFICATION. Artist hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, and/or judgments for damages, expenses, and/or injury to any person or property arising as a result of: A. Artist's failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance of any work or service under or related to the July 11, 2023 Task Order; B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist's agent(s), employee(s), or subcontractor(s); C. Artist's infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, information, ACCEPTANCE AGREEMENT:STEVE PARKER LLC PAGE 1 of 2 material, sketches, notes or documents created by Artist in the performance of any work or service under the July 11, 2023 Task Order; and/or II.WAIVER. Artist hereby waives and releases, on behalf of Artist and Artist's employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Artist now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the July 11, 2023 Task Order. Except as otherwise expressly delineated in the July 11, 2023 Task Order, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the July 11, 2023 Task Order and any and all addenda thereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. ARTIST: Steve Parker, Artist Steve Parker, LLC CITY OF MERIDIAN: Cassandra Schiffer, Arts and Culture Coordinator ACCEPTANCE AGREEMENT:STEVE PARKER LLC PAGE 2 of 2 VARA Waived: YES I NO City of Meridian Public Art & History Conservation Record This document will act as a primary source for our public art maintenance. The detailed information you provide will be essential to maintain the best practices of care for your work during its designated lifespan and historical legacy beyond. Please be as thorough as possible and attach any additional documents you deem relevant. Primary Artist: Steve Parker Title of Artwork: Fanfare Date Completed: 3129124 Number of Object Components: 1 Dimensions: H. 18' x W 6' x D: 6' Materials: List primary materials used. Start with the support/base material and work your way out or by order of application. (Please include brand name, model, color names/codes, etc): Hot Rolled Steel (1.5"xl.5", 6"x6", 7x791), 3/4" plates, 1/8" flat bar) Sourced from Westbrook Metals, https://www westbrookmetals.com Salvaged brass instruments (sousaphones, small bore trombones, trumpets, cornets, and French horns) Sourced from Taylor Music, https:llwww.1800usaband.com/ Mueller Streamline, 1/2 in. x 10 ft. Copper Type L Pipe Supplied by Home Depot Everbuilt, 1/2" copper coupler, elbow, and 1-1/2" x 3/4" (CxC) Copper Reducing Coupling. Supplied by Home Depot ��i�E Brass Perforated Sheet with Str Holes, 0.103" Hole Diameter, 24" WD 9360T26 Supplied by McMaster Carr List the names, roles/contributions, and contact information of any sub-contractors used (e.g.framers, welders, electricians,foundries, etc).: Engineer Tamarack Grove 208.471.8760 1208.345.8941 812 S. La Cassia Drive I Boise, ID 83705 Steel fabrication David Wright 5305 Bolin Rd Unit 10 Austin, TX 78752 Wrightartworks@gmail.com Installation BRICON Mark Brice, PE BriCon, Inc. 18050 N. Sophie Pl. Nampa, ID 83687 208-869-4827 Life Expectancy: Even under the best of environmental conditions and maintenance, all things eventually deteriorate beyond feasible repair: This is a result of inherent vices in the materials, the way they interact with other materials and the surrounding environment including public interaction. While we commit to doing our best to extend the lifespan of an artwork, we by no means expect it to last forever As difficult as it may be to place an expiration date ��i�E on one s creation, it is important to level-set realistic expectations. Considering the materials and likely environment, what is the conservative estimated lifespan of your artwork? If you don't know, describe what deteriorations you anticipate.: The exposed brass (which has been clear coated) on the bells should maintain a weathered patina. In other words, it should not necessarily be blemish free &polished, but should reflect a previous lifetime of use as a musical instrument. The rest of the sculpture should maintain a semi-gloss appearance, much like a standard automotive finish.Areas of more activity(at the base of the sculpture)with require touch ups and additional layers of clear coat since they will be touched by the public. It is expected that portions of the painted surfaces will have some blemishes and wear due to handling and possible projectiles thrown by children from the nearby playground. The expected lifespan of the sculpture is 20 years. Artistic Intent: Please provide your artist statement regarding the conceptual intent and purpose of your artwork. What does it symbolize? What is it meant to evoke or convey?: Fanfare is an interactive sculpture that works likes a telescope for your ears. Modeled after obsolete acoustic locators of the 1930s Fanfare is made from reclaimed and repurposed brass instruments that have been outfitted with additional tubing and brass headphones. Rather than produce music, these sculptures highlight and subtly amplify existing sounds that are already present. To use the sculpture, a passerby simply places their ear up to the brass headphone along the main sculpture support and listens. When used, the object helps a person focus their listening on specific, far away sounds that they may have been otherwise ignored. This project aims to help people engage in the simple, yet profound act of intentional listening. Additionally, it aims to heighten public awareness of the rich natural soundscape of Meridian. Meridian possesses a dynamic and constantly changing ��i�E soundtrack: at any given moment a person can hear the songs of migrant birds, the undulations of insects, and other living creatures. Listening more attentively can bring our senses into greater focus. Physical/Functional Intent: Please describe your literal intention of appearance. Describe the ideal condition of the materials and components. Do you want it to age or remain visually static? How is it supposed to physically operate?: The exposed brass (which has been clear coated) on the bells should maintain a weathered patina. In other words, it should not necessarily be blemish free &polished, but should reflect a previous lifetime of use as a musical instrument. The rest of the sculpture should maintain a semi-gloss appearance, much like a standard automotive finish.Areas of more activity(at the base of the sculpture)with require touch ups and additional layers of clear coat since they will be touched by the public. It is expected that portions of the painted surfaces will have some blemishes and wear due to handling and projectiles thrown by children from the nearby playground. Techniques: Describe in detail how your artwork was constructed. (Feel free to attach proposal material.).- Joining Methods: All copper alloys (brass, copper) were soldered using EASTMAN Sterling Lead Free Solder, Silver, 85325 EASX1 All instruments are fastened to the steel frame with painted hot rolled steel flat bar, 1/8" thick. The bar is mounted to the steel frame with Stainless Steel Rivets: SDTC Tech Stainless Steel Blind Rivets 3/16" x 1/4" (6-4) Open End Type Pop Rivet Grip Range 3/16-1/4 inch ��i�E Brass instruments are reinforced with copper rivets: Metal Magery 100 Copper Pop Rivets 1/8 Diameter Copper Mandrel Blind Rivets Dome Head 4-4 (1/8"Diameter x 1/4" Grip Range) Qty 100 All square tubing was shop-welded, with the exception of the sleeve at the base of the sculpture. This sleeve was field-welded to the main trunk of the sculpture. Embed plates were 1/2"x8"8", field welded to sculpture, then bolted to concrete with Hilti Kwik Hus - EZ Carbon Steel Screw Anchor. Top section of the sculpture was bolted in place with 3/4" A307 Erection Bolts, then field welded to the central beam. Welding Rod Alloy or Joint Material&Application Method: GMAW(Gas metal arc welding) process with Blue Demon ER70S 0.035"welding wire Describe any specific techniques/tools used, especially to acquire finishes or textures.: Finishes & Coatings (paint color and type, glaze,patina, any and all coatings including fixative, UV, graffiti, etc. Please list vendors and contact information and provide all product information): This project used a two part process for painting: primer then color/clear coat The surface of every brass instrument and copper was stripped by hand, then scuffed with Scotch-Brite General Purpose 7447 Hand Pad,Very Fine Grade, a thinner applied, then clear coat with SprayMax C1earCoat 1K:Acrylic Clear Coat 10.6 oz (2-3 coats) Steel frame was cleaned with Simple Green, then scuffed with Scotch-Brite General Purpose 7447 Hand Pad, a thinner applied, then SEM Self-Etching Primer, then painted with Rustoleum 2X Grape (all in one primer, color coat and clear coat) Installation: If applicable, describe any special procedures for assembly and disassembly. (Please provide us with any specialized custom-made tools required to do so): ��i�E Installation: 1. Remove all packing material 2. Place base on anchor bolts 3. Fill area between concrete &base with non-shrink grout 4. Central beam placed inside base sleeve 5. Field-weld beam to sleeve 6. Place top of sculpture on central beam 7. Bolt top to beam 8. Solder copper pipes connecting base to top 9. Touch up paint all soldered/welded sections, then clear coat. Installation (cont'd): If there are several components, is there a specific order or configuration?: Please see above. Installation (cont'd): Describe any concerns you might have about how the environment may affect your artwork and vice versa (e.g. exposure to the elements,pollution, vehicle/foot traffic, wildlife, urban development, etc).: Because of the close proximity to a playground and thrown projectiles (e.g. rocks), there will likely be unavoidable damage to the finish on the instruments. Hard projectiles thrown and scratched into the finish of the sculpture will pierce the outer clear coat shell of the paint and can weaken the bond between the paint and the surface of the sculpture. It is advised that the client repair these damages to the sculpture when possible to avoid cumulative damage to neighboring areas of the sculpture. This should be assessed annually. Maintenance: Do you have any specific recommendations regarding the methods and frequency of care and maintenance for specific materials and/or your artwork as a whole?: • The client should make sure that there are no scratches or losses in the paint, as this could lead to corrosion in the steel section of the sculpture. In such a case, it would be necessary to remove the ��i�E rust, applying a small amount of primer, and paint again. This work could be carried out by a fabricator or conservator. • The client should use a Shop-Vac to blow out any debris/dust present in the tubing at the base of the sculpture. This can be accomplished by attaching the Shop-Vac nozzle to the trumpet bells at the base of the sculpture and blowing air through it. • The sculpture is painted with enamel paint, so it should be cleaned with a mild detergent. • If the clear coat is worn in spots, an extra coat should be applied. Because of the close proximity to a playground and thrown projectiles (e.g. rocks), there will likely be unavoidable damage to the finish on the instruments. Hard projectiles thrown and scratched into the finish of the sculpture will pierce the outer clear coat shell of the enamel paint and can weaken the bond between the paint and the surface of the sculpture. It is advised that the client repair these damages to the sculpture when possible to avoid cumulative damage to neighboring areas of the sculpture. This should be assessed annually. ��i�E W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2455: Final Acceptance of Peregrine Bike Racks at Discovery Park by Colin Selig CITY OF MERIDIAN RESOLUTION NO. 24-2455 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN SIGNIFYING FINAL ACCEPTANCE OF "PERIGINE BIKE RACK," BY COLIN SELIG, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Colin Selig ("Artist") created, and installed at Discovery Park, a City park located at 2121 E. Lake Hazel Road, in Meridian("Park"), a public art piece for the City and people of Meridian comprised of five racks inspired by a peregrine falcon's tail feathers, wings, and body ("Artwork"); WHEREAS, the fabrication and installation of the Artwork has been found to be compliant with the specifications set forth in the Master Agreement for Professional Services: Park Identities Public Art Roster executed by the parties on December 23, 2022 and the Task Order For Design, Fabrication, and Deliver of Discovery Park Artwork: Peregrine Bike Racks executed by the parties on December 5, 2023 ("Task Order"); WHEREAS,pursuant to the Task Order, Artist has provided: waivers of lien from all subcontractors and major materials suppliers, a recommended maintenance plan for the Artwork, and a report from an independent testing agency approving the Artwork's construction, fabrication, and installation materials and methods; and Artist has executed an acceptance agreement contemporaneously herewith; and WHEREAS,by these actions and submissions Artist did timely execute Final Completion as that term is defined by the Task Order, and"Peregrine Bike Rack"was installed and dedicated to the people of the City of Meridian in the spring of 2024; NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That the City of Meridian hereby accepts the delivery of"Peregrine Bike Rack" as designed, created, and installed by Artist, and by this instrument the City conveys its Final Acceptance thereof, as that term is defined by the Task Order. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED: ATTEST: By: Mayor Robert E. Simison Chris Johnson RESOLUTION-FINAL ACCEPTANCE OF PEREGRINE BIKE RACK PAGE I Of I ACCEPTANCE AGREEMENT FOR DISCOVERY PARK ARTWORK: PEREGRINE BIKE RACKS This ACCEPTANCE A REEME T FOR DISCOVERY PARK ARTWORK: PEREGRINE BIKE RACKS is made this day of v , 2024 ("Effective Date"), by and between the City of Meridian, a municipal corporation o ganized under the laws of the State of Idaho ("City"), and Colin Selig Sculpture LLC, a limited liability company organized under the laws of the State of California("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, on December 23, 2022, Artist and City entered into a Master Agreement for Professional Services: Park Identities Public Art Roster ("Master Agreement"), which establishes terms and conditions under which City may invite Artist to provide services including consultations, design, fabrication, installation, maintenance, and repair of artwork, pursuant to separate project task orders setting forth specific conditions, compensation amount, and scope of work; and WHEREAS, City invited Artist to submit a site-specific proposal for public art elements to be included in the phase 2 area of Discovery Park's construction at 2121 E. Lake Hazel Road, in Meridian, Idaho, Ada County parcel no. S 1405212402 ("Property"); and WHEREAS, on December 5, 2023, City and Artist entered into a Task Order for Fabrication and Delivery of Discovery Park Artwork: Peregrine Bike Racks ("December 5, 2023 Task Order"), by which agreement City engaged Artist to fabricate and deliver artwork on Property; and WHEREAS,Artist has designed, fabricated, and delivered"Peregrine Bike Racks," a series of ten (10)pieces of functional bike rack artwork,which establish a sense of place and local identity in Discovery Park, and beautify public spaces; , NOW,THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I.INDEMNIFICATION. Artist hereby indemnifies and saves and holds harmless City and its respective employees, elected officials, agents, guests, and/or business invitees, from any and all liabilities, losses, claims, actions, and/or judgments for damages, expenses, and/or injury to any person or property caused or incurred by or as the result of the performance of or failure to perform any work or service under or related to the Master Agreement. Artist specifically hereby indemnifies and saves and.holds harmless City and its respective employees, elected officials,agents,guests,and/or business invitees,from any and all liabilities,losses,claims,actions, judgments for-damages, expenses, or injury to any person or to property arising as a result of: 3 A. Artist's failure, or the failure of any agent, employee, or subcontractor of Artist to exercise reasonable care, skill or diligence in the performance'of any work or service under or related to the December 5, 2023 Task Order; ACCEPTANCE AGREEMENT:COLIN SELIG LLC PAGE I of 2 B. Any breach of any representation, warranty or covenant made by Artist, or by any of Artist's agent(s), employee(s), or subcontractor(s); C. Artist's infringement of or upon any intellectual property rights, whether intentional or unintentional, known or unknown, including any copyright or patent arising out of the reproduction or use in any manner of any plans, designs, drawings, specifications, information, material, sketches, notes or documents created by Artist in the performance of any work or service under the December 5, 2023 Task Order; and/or D. The malfunction or failure of the Artwork, or any portion or component thereof, created and installed under the December 5, 2023 Task Order. II.WAIVER. Artist hereby waives and releases, on behalf of Artist and Artist's employees, agents, heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages Artist now has or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business invitees, suffered in connection with or arising out of the performance of any work or service under or related to the December 5, 2023 Task Order. Except as otherwise expressly delineated in the December 5, 2023 Task Order, Artist hereby waives any and all right, title, or interest in the Artwork and/or all items created under, assembled pursuant to, and/or otherwise related to the December 5, 2023 Task Order and any and all addenda thereto. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. 4 ARTIST: Colin Selig, Member Colin Selig Sculpture, LLC CITY OF MERIDIAN: Cassandra Schiffer, Arts anccrtulture Coordinator ACCEPTANCE AGREEMENT:COLIN SELIG LLC PAGE 2 of 2 VARA Waived: YES I NO City of Meridian Public Art & History Conservation Record This document will act as a primary source for our public art maintenance. The detailed information you provide will be essential to maintain the best practices of care for your work during its designated lifespan and historical legacy beyond. Please be as thorough as possible and attach any additional documents you deem relevant. Primary Artist(s):Colin selig Title of Artwork:peregrine falcon bike racks Date Completed:2023 Number of Object Components:10 Dimensions: H.•40 x W.•28 x D:8 Dimensions of Frame (if applicable): H.- x W.• x D.- Materials: List primary materials used. Start with the support/base material and work your way out or by order of application. (Please include brand name, model, color names/codes, etc.): Material Brand Color#/Name or Finish Size/Model# crap steel LP tanks unknown n/a 325 gallon 1 CiVEN!�IAN.�- Materials (cont'd): List any custom-made or specialty parts and their sources/manufacturers. (Feel free to provide us with replacement parts if you anticipate their need): Part Source/Manufacturer List the names, roles/contributions, and contact information of any sub-contractors used (e.g.framers, welders, electricians,foundries, etc).: Name Role/Contribution Contact Melrose Metal finishing powder coating Chris Fine 510-568-7083 2 ���Yl E IDIAN �-- Materials (cont'd): If applicable, describe existing materials/methods ofpresentation (e.g.frame, base, mounting/hanging hardware, etc).: Life Expectancy: Even under the best of environmental conditions and maintenance, all things eventually deteriorate beyond feasible repair. This is a result of inherent vices in the materials, the way they interact with other materials and the surrounding environment including public interaction. While we commit to doing our best to extend the lifespan of an artwork, we by no means expect it to last forever. As difficult as it may be to place an expiration date on one's creation, it is important to level-set realistic expectations. Considering the materials and likely environment, what is the conservative estimated lifespan of your artwork? If you don't know, describe what deteriorations you anticipate.: 100+ years if recoated every 10-20 years. IDIAN�--- Artistic Intent: Please provide your artist statement regarding the conceptual intent and purpose of your artwork. What does it symbolize? What is it meant to evoke or convey?: These two sets of bike racks are designed to serve as whimsical and functional sculptural elements that strengthen Discover Parks identity as a place of learning and exploration.Their bright colors bring a sense of vitality and playfulness.Repurposed from salvage steel propane tanks, the intention is also that they inspire users to consider new ways to reuse materials. 4 ���Yl E IDIAN �-- Physical/Functional Intent: Please describe your literal intention of appearance. Describe the ideal condition of the materials and components. Do you want it to age or remain visually static? How is it supposed to physically operate?: Bikes can be locked to either side of each component so up to 10 bikes can be secured per rack. 5 (AWE I� Techniques: Describe in detail how your artwork was constructed. (Feel free to attach proposal material): Regionally sourced salvage steel propane tanks were carefully dissected,with no additional reshaping of the material,an eco-friendly process with a minimal carbon footprint that produces durable objects which contain 99%post-consumer reused content. Describe any specific techniques/tools used, especially to acquire finishes or textures.: The tanks were cut apart with a hand held plasma cutter.After fabrication the benches were coated in an architectural grade super durable powder coat over a zinc rich epoxy primer. Colors: RAL 1003(yellow), RAL 9016(white)and RAL 7024(gray) 6 C%WENDIAN�-- Installation: If applicable, describe any special procedures for assembly and disassembly. (Please provide us with any specialized custom-made tools required to do so): The racks bolt down to concrete with wedge anchors,which were provided. If applicable, describe your preferences for presentation (e.g.frame material/color, mat color/thickness, open or enclosed pedestal, etc).: 7 ���Yl E IDIAN �-- Installation (cont'd): If there are several components, is there a specific order or configuration?: No. Is the work site-specific? If so, describe the intended relationship to its environment.: Yes,the forms within the work reflect native species of wildlife. IDIAN:--- Installation (cont'd): Describe any concerns you might have about how the environment may affect your artwork and vice versa (e.g. exposure to the elements, pollution, vehicle/foot traffic, wildlife, urban development, etc.).: Powder coat is a very durable surface.There are no flat surfaces for water to collect. Maintenance: Do you have any specific recommendations regarding the methods and frequency of care and maintenance for specific materials and/or your artwork as a whole?: Clean perioically with soap and water but no abrasives. The pieces can be re-coated locally every 10-20 years,as needed,and should last for centuries. 9 C%WENDIAN�-- W IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2457: A Resolution of the Mayor and the City Council of the City of Meridian Approving City Council President's Appointments of City Council Members to Serve as Department Liaisons; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2457 BY THE CITY COUNCIL: CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR,WHITLOCK A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING CITY COUNCIL PRESIDENT'S REVISED APPOINTMENTS OF CITY COUNCIL MEMBERS TO SERVE AS DEPARTMENT LIAISONS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS,pursuant to Meridian City Code section 1-7-6(A), the president of the City Council is to appoint a city council member to serve as liaison between Meridian City Council and each of the City departments, and at the City Council meeting on April 23, 2024, City Council President Luke Cavener did make such appointments; WHEREAS, by this resolution, the City Council of the City of Meridian seeks to effectuate and memorialize these appointments; NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY,IDAHO: Section 1. That the City Council members appointed by City Council President Cavener to serve as liaisons to the respective departments, as follows, shall fulfill the duties of such function as enumerated in Meridian City Code section 1-7-6(B). Luke Cavener: City Clerk Mayor's Office Police Department Anne Little Roberts: Fire Department John Overton: Community Development Department Liz Strader: Finance Department Human Resources Department Information Technology Department Legal Department Doug Taylor: Public Works Brian Whitlock: Parks &Recreation Department Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 4th day of June, 2024. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk JUNE 2024 RESOLUTION APPOINTING CITY COUNCIL DEPARTMENT LIAISONS-REVISED PAGE I OF I E IDIAN�- )AH AGENDA ITEM Department Reports r u .. h' 46 y Yf1 Y x . At lillib � .71 IY } M i.F ?� YY • � 4t lye "r; . y m - . , ` f Akw .. w o - AJobr �_ x 1 r s ka, ® 1 rs IT x. + lY ` Y - V IF —a m r. c . A . G I V . r All AT, \� AAA It Awma • _ - - - - 1 f f .. dYswl Ill Q �F t \��\\� _ - All { IN A AT 1` ' AAA v. __- � � — - j/Er17[ I r � , vow, .�,.--=-- arc r. . ,^^-,+.�;z - �' — _. • ��y'''`/ j` i°'-a t r r I F r i r : _ _ _L � t t t • ��. .-- -- ( _ �- - - - _- _- - _ _ !TT r IN I A ' —� _ - - S Si i . l 4 �� . IN 'rr / Ta 1 'lI lf � w `�— 1l � `� k\ . 41� r " � / r; r ; � I rr rf - 1 { t 4 �iit l AAA A'All' AN ''�A � � l s ; A t ' 4 _" " -- _ ✓ , ' � v.e '� _h i 4 eta a\� � \f J/ ff 1 III — - - .1, "+�r •r ff:'! j' f�. I f : ) a c } t � . ti €'t •,vi �.'... _ v! \ J�`,ij , !� ' `f J f; "Is o . ., _ _ . _.. /� ., t111}' . i` t•a . -eA .: ic. ... ..>. 6_ � \ \' ��:\ =--= v ✓Al r� li : _ .` _ i ' y � 1 • E \ =- - - - "`. -- -- - f` .' r'%! o :f ff / '' r'ff `` 7 �'% i t t •1 1_ 4 c i,?�i;i �+ ,t ram , � �: , f M . I r L _ r s )- y .� . I. at . I s ttr ! -;}, . %' •� � .t ,< :. �ai td , r� � { k+� ��, tml f-it Ki LJIIZ7�. Im ti4t 4: �`. N i iz rs + , y ! a. {rN` \ Jn S.•n - \\ YYf IcI I" I I.+ : .• ' - .n. �• fie_} l 1 C�lW /p�NON All } 1 lA�1J� 1 . • . . �o opmorl - - Mie - - - - I J , aM .A rmm orrrm ykg _ it t \ -- \ =— \ — '— - 'n'r'r`wW�rr r 14 F t _� •' . - - - •.h\\ ��� ,ary+> 'A.Ycigyl5t+n1^e�`SF.'! ImI \, 1 9 I , _-�y- r a-; ar '-e^s.: .r�„` •i1f�: = ! _ 'i Y V A��A . V<� Mn �� ✓� . sue _ _ - , � � ��/�/ � ..., ..� ' - _ mrmm: Iv / � _ � ij „ A . A�\ PRO N NX _ r-i Fr Lm. lie �/ \ �,�iP}.' Pl III • I ! i ` \� - - : J I . Iry m""Mm :�-.- / Y �} •a j,: - '�`- .,. `` , . ter_"`./ '' � �"— 4_-:� , mor' " �i!' 1J � �� E IDIAN�- )AH AGENDA ITEM Department Reports State Highway 55 Eagle Road Traffic Safety Improvements Meridian City Council Meeting Work Session June 4, 2024 Dan McElhinney, P. E. Chief Deputy/Chief Operations Officer Jason Brinkman, P. E. District 3 Engineer Agenda • Brief Review of Activities to Date • Update on Proposed Improvements — Category 1 - Safety — Category 2 - Congestion and Speed — Category 3 - Signal Operations • Recommendation Summary — Summer/ Fall Public Meeting �DAgYOUR p P Zq Qom: Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 09T4TION OEQP Review of Activities to Date — Fall 2022 working group meetings with : • City of Meridian • City of Boise • City of Eagle • Ada County Highway District • Idaho State Police • Idaho Transportation Department — Fall 2023 contract with national traffic engineering experts for review of signal timing and operations — Spring 2024 ongoing meetings with Meridian officials oagp YOUR P Zq Qom: Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 09T4TION OEQP SHmS5 from I -84 to SHm44 — 6 . 5 miles, 18 signals, 4 to 6 thru lanes — Serves a Hospital , scores of Businesses, Residential subdivisions, and access to the Boise River — Nearly 60, 000 vehicles per day on Eagle Road (up from just over 30, 000 in 2000) — Speed Survey shows drivers are well at the posted speed limits Crash Data 2019 - 2023 ( 5 yrs ) — Majority of crashes (75%) are intersection related with 2 / 3rds of those being rear-end crashes — Of 1 , 988 crashes 64% were between Franklin and Chinden — Majority of intersections tallied over 200 crashes each , but majority property damage — Mid - block left-in / U -turn median breaks had 20 to 60+ crashes each , with higher severity Observed Speeds Northbound Southbound 70.0 70.0 60.0 60.0 50.0 50.0 40.0 40.0 30.0 30.0 20.0 20.0 10.0 10.0 0.0 0.0 Boise River Colchester Chinden to McMillan Ustick to Fairview to Franklin to Boise River Colchester Chinden to McMillan Ustick to Fairview to Franklin to &Island to Chinden McMillan to Ustick Fairview Franklin 184 &Island to Chinden McMillan to Ustick Fairview Franklin 184 Wood Wood ■All ■Peak only ■Estimated Freeflow ■All ■Peak only ■Estimated Freeflow �DAgp a asNq ", YOUR Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 09T4TION OEQP • Speed Limit Review — ITD sets speed limits based on the 85th percentile method • National methodology prescribed in the Manual of Uniform Traffic Control Devices (MUTCD) • State law (Idaho Code 49-654) • Based on speed study and conditions; not arbitrary — Speed limits on Eagle Road are appropriate for current conditions — Speed limits may not be attainable during most congested periods of AM and PM rush hours oagp YOUR P Zq Qom: Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 09T4TION OEQP Category 1 - Safety — Raised medians on Eagle Road constructed in the early 2010's dramatically improved safety • Concerns back then about accesses becoming right-in / right-out and the need for U-turns • Have not proven to have impacted commerce — Four pairs of unsignalized left-in turn pockets remain as breaks in the median • Meadowdale St south of McMillan ...................................... • Baldcypress St.........................................north of Ustick Rd • U -turns near Ustick south of Ustick Rd ...................... • Lanark St north of Franklin Rd ........................................................... YOUR Safety o o o > YOUR Mobility o o o > YOUR Economic Opportunity Category 1 - Safety — Volumes have continued to grow - nearly double since 2000 - now approaching 60, 000 — ITD proposes to restrict one direction of movement at each of the four locations • Direction will be based conflicts with traffic queues and left-turning traffic — Proposed to close are : • Meadowdale St close southbound left-in ...................................... • Baldcypress St........................................close northbound left-in • U -turns near Ustick close southbound U-turn ...................... • Lanark St close northbound left-in ........................................................... YOUR Safety o o o > YOUR Mobility o o o > YOUR Economic Opportunity Category2 Congestion & Speed - — ITD developed three possible alternatives to address the congested periods Alternative 2A - Advisory Speed Plan Alternative 2B - Daily Congestion Zone Alternative 2C - Variable Speed Limit (VSL) �DAgYOUR p P Zq Qom: Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 10 09T4TION OEQP Category 2 - Congestion & Speed Alternative 2A - Advisory Speed Plan — This option would use ten sets of yellow diamond -shaped warning signs reading, "Watch for Stopped Traffic" — Underneath would be 45 mph advisory placards and over top would be flashing beacons — This option is just advisory in nature, the warning signs and placards are not normally citable offenses Category 2 - Congestion & Speed Alternative 2B - Daily Congestion Zone — This option would declare a portion of Eagle Road to be a " Daily Congestion Zone" — Yellow rectangular signs would advise motorists they are entering the zone — Speed feedback sins would be placed up to 12 places along the route — Intent to encourage better driver behavior — This option is also advisory in nature Category 2 - Congestion & Speed Alternative 2C - Variable Speed Limit (VSL) — This option would pilot the use of roadside speed limit signs with embedded black-and - white LED panels for the numbers — Would be a novel use of this technology nationwide, as previously reserved for freeways and interstate highways — Times would be set uniformly though the VSL zone, and signs would be changed simultaneously using remote communications Category 2 - Congestion & Speed Alternative 2C - Variable Speed Limit (VSL) — Speeds would be set at the current posted speeds except during congested times — During congested times below, the variable speed will be posted at 45 mph : • From 7: 00 am to 9: 00 am daily • From 4: 00 pm to 6:00 pm daily — Unlike advisory speeds or warning signs, VSL speed limits are enforceable — Beacons also would be added flashing during DAH these times to help notify drivers - _ 9L 2Cm 1 r— SAFETY IVIP M FRANKLIN .D VARIABLE 1 SPEE sPl l,r,y:ppjt a, ZONE WATCH ® - f.h.:T;�ro�oYJa'1 i Autu:nr 3v FO STOPPED TRAFFIC w E$ I�i'le�eca CLOSE NORTHBOUND LEFT-TURN LANE ISPEED LIMIT 50 1-84 o ` y �F 4�erland R��� E U:Priarid-Rd. o o 0 0 YOUR Safety YOUR Mobility D YOUR Economic Opportunity 15 LURL llwl� _ w 033d5 SPEE's 2C . 2 LIMIT YOUR SPEED _U-TURN S/O ® .. USTICK RD � 033d5 anoA SPEED ® LiM�[T 11w ] 033dS YOUR SPEED 3NOZ Q��ds MP FAIRVIEW AVE 31�d��dn 38 CLOSE EXISTING 531M Z A13��5 5rj v SOUTHBOUND 1x3N U-TURN LANE DUNK / �r 03dd01$ dOJ 55 MPH OR 45 MPH HDIVM w 55 ® (D A - p33ds w SPEED I anoh LIMIT 50 MPH OR 45 MPH 1IwI YOUR a33ds \DAMO YOUR a rz asNq Quo Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 09T4TION O�QP • i �1 3NOZ \ - 033dS N1.wiell Scott 338VIdVA 2Cm3 Y A13JVS LSE . MP c� 4C h/CMILLAN RD + it S31111 f 1X34 BALDCYPRESS ST W_ J� .OI3a1 SPEED 03ddO1S H03 LIMIT FORHO M YUUR SPEED 033d5 af70A nau, of .:., Q731A xani ie3� �.�rvo ': iIwI1 C33dS WATCH _ FOR STOPPED TRAFFIC r. CITY OF BOISE CITY OF MERIDIAN NEXT 5 MILES CLOSE EXISTING MID SAFETY NORTHBOUND 39 -- LEFT-TURN LANE ' %USTICK RD ORVARIABLE SPEED ZONE NMI ilwl� - C33dS SPEEE) y LIMIT aoAHoYOUR !._ .. _ ._. ......� .. s Zq I Qom: Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 0104TION OEQP _�. i Go WATCH FOR STOPPED 2Cm4 TRAFFIC 3NOZ NEXT 2 MILES � 033dS 3l8VINVA c.x W W A133V5 rgS MP CHINDEN BLV❑ CITY OF EAGLE 41 CITY OF BOISE m ?� L BEACON ONLY CA z m a a FLASHING WHEN rM G Co rn RFDUCFD SPEED On MEADQWDALE ST \ 45 MPH am und� SPEED i aoUj w36"X 48" LL I® CLOSE EXISTING\. 55 MPH OR 45 MPH ONLY SOUTHBOUND lIW11 - vourt LEFT TURN LEFT-TURN LANE r a33dS sPEEo ELD TO THR Ra u • _ 3NOZ _ O33dS 319VIdVA R 55 A133VS �\� +.` ♦ � 6 MP 40 a— MCMILLAN RD . +oAHo .. _. .W �F + YOU P Zq • I • • • , • Mobility • • • , • EconomicOpportunity 19 •VE : .{ rSIdG r 2Cm5 Z-7 0 t Lrs b s allySPEED LIMIT .� �Wate{Vist?�45 � 40 IU SPEED ITAT7 LIMIT •eft � .. :. «. 40WN F�S��Rd.Kr 42 i a3ddOIS .1 E �40 -.a„dd r-L�.�•�,�4f. � � ;i. (.OttOn�t��,��.t � � wiy• y �. • r., Hof �rPrF _ `w YOUR Safety o o o D YOUR Mobility o o o D YOUR Economic Opportunity 19 Category 3 - Signal Operations — ITD had national traffic experts review signal timing and operations in 2023 — Reviewed new ATPMS "smart" controller data — Found that current timing and ACHD / ITD operation practices are in food order • Minor tweaks will be made to green times • Opportunities to work on pre-emption disruptions exist • Expectations for full green "progressions" not realistic • Segments where partial green progressions are achievable are being recommended — On -going monitoring and analysis continuing Recommendations Summary — ITD recommends closing 4 of the 8 median breaks where left-in / U -turns currently lead to the most accidents — ITD proposes to implement Alternative 2C for a Variable Speed Limit (VSL) Pilot between Franklin and Chinden — ITD will work with ACHD to update signal timing and conduct ongoing monitoring Thank you �oagp P Zq Q"I YOUR Safety • • • , YOUR Mobility • • • , YOUR EconomicOpportunity 22 09T4TION OEQP