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Home My WebLink About2024-04-24 Packet City of Meridian S ol id Wa s te Advisory Commission SOLID WASTE ADVISORY COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday,April 24, 2024 at 4:00 PM All materials presented at public meetings become property of the City of Meridian.Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS To join the meeting online: .,tps://us02web.zoom.us/j/81095276712 Or join by phone: 1-253-215-8782 Webinar ID: 810 9527 6712 ROLL-CALL ATTENDANCE _Andy Arriaga _Bethany Guajardo _James Leckie (Youth) _Mark Nelson _Megan Larsen _Scott Walters _Steve Cory _Rachele Klein, Republic Services Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Approval of March 27, 2024 meeting minutes STAFF PROGRAM REPORT 2. City Code Title 2; Commissions and Committees Updates (Legal Staff Kane) 3. Monthly Presentation: Biosolids & Grit (PW Dir. McVey) 4. Tonnage Report (Staff Schultz) 5. Trash or Treasure Event, May 4th and 5th (Staff Schultz) 6. Public Works Week, May 22nd (Staff Schultz & Commissioner Larsen) OLD BUSINESS [ACTION ITEMS] 7. Grant Sub-Committee Updates (Commissioner Larsen) 8. Recycle a Bicycle Updates (Commissioner Nelson) NEW BUSINESS [ACTION ITEMS] 9. Ada County SWAC Updates (Commissioner Cory) Solid Waste Advisory Commission Meeting-Wednesday,April 24,2024.Page 1 of 2 All Materials presented at public meetings shall become property of the City of Meridian Fil STAKEHOLDER UPDATES NEXT MEETING - May 29, 2024 (Changed to the 5th Wednesday) ADJOURNMENT Solid Waste Advisory Commission Meeting-Wednesday,April 24,2024.Page 2 of 2 All Materials presented at public meetings shall become property of the City of Meridian F E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of March 27, 2024 meeting minutes 3 Item 1. City of Meridian Solid Waste - Advisory Commission SOLID WASTE ADVISORY COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, March 27, 2024 at 4:00 PM All materials presented at public meetings become property of the City of Meridian.Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Meeting Minutes VIRTUAL MEETING: https://www.youtube.com/watch?v=OgDm7eyLwS ROLL-CALL ATTENDANCE Present Andy Arriaga Present Megan Larsen Present Bethany Guajardo Present James Leckie (Youth) Present Scott Walters Present Mark Nelson Present Steve Cory Present Rachele Klein, Republic Services Ex-Officio MEETING BROUGHT TO ORDER: 4:02p APPROVAL OF AGENDA: March 27, 2024 agenda approved. APPROVAL OF MINUTES [ACTION ITEM] 1. February 28, 2024 meeting minutes approved. STAFF PROGRAM REPORT 2. Bulky Item Program (Staff Schultz) Staff Schultz reviewed the bulky item service criteria with SWAC. There are 10 free items allowed per year. Freon appliances still have a service fee. Residents can call or go online to request a pickup from Republic. Plastic bags must be placed in a container. For 2024, there still is the Winter Extra Trash Collection event,but it has been modified. 3. Monthly Presentation: Solid Waste Management System and Partners (Staff Schultz) Staff Schultz outlined how the solid waste management system works in Meridian and the partners that help maintain the system. The partners include the collection and hauling company (owned by Republic Services), the Meridian Transfer Station (owned by Republic Services),Ada County Landfill (owned by Ada County), the Material Recycling Facility (owned by Republic Services), and the Organic Recycling Facility (owned by Timber Creek Recycling). 4. HHW Program Updates (Staff Schultz) Clean Earth will still be the contractor for the collection of HHW until the end of May.At which point the ACLF will find a new contractor to step in until the end of FY24.Ada Solid Waste Advisory Commission Meeting Minutes-Wednesday,March 27,2024.Page 1 of 2 All Materials presented at public meetings shall become property of the City of Meridian Item 1. County is also going out to bid on the HHW contract for FY25. Services are not excepted to be disrupted during this transition. OLD BUSINESS [ACTION ITEMS] 5. Grant Subcommittee Updates (Commissioner Larsen) The existing application material were reviewed and adjustments in the wording need to be made. The awarded grant total that the subcommittee recommends for FY25 would be $5,000 from the CRF. The subcommittee would like to: approve the updated materials at the April SWAC meeting, have an application window between May and July, seek approval from Council, and be ready to proceed in October. Motion was made for SWAC to request the authorization of$5,000 to be used in FY25 for grant awarding. Motion was approved. NEW BUSINESS [ACTION ITEMS] 6. Recycle a Bicycle 2024 Event (Commissioner Nelson) Staff will help with purchasing of bike tool supplies. Tuesdays, 4:30pm at the MTS is when SWAC members can help fix bikes. Registration will close April 261h. 50 bikes are the max SWAC members would be able to fix by the Unplug and Be Outside event. STAKEHOLDER UPDATES No updates from Republic Services. ADJOURNMENT: 4:38 pm Solid Waste Advisory Commission Meeting Minutes-Wednesday,March 27,2024.Page 2 of 2 All Materials presented at public meetings shall become property of the City of Meridian F E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City Code Title 2; Commissions and Committees Updates (Legal Staff Kane) 6 Mayor Robert E. Simison Item 2. City Council Members: v IDIAN. Luke Cavener, President Liz Strader, Vice President I D A H O Doug Taylor John Overton Anne Little Roberts MEMORANDUM DATE: April 10, 2024 TO: Solid Waste Advisory Commission FROM: Emily Kane, Deputy City Attorney RE: Overview of Updates to Title 2, Meridian City Code This memorandum is provided to update you on some upcoming proposed changes to Title 2, Meridian City Code, which relate to the creation and operation of City commissions. A draft of the proposed changes to Title 2 that are related to the Solid Waste Advisory Commission are attached. These proposed changes to Title 2 are part of a greater effort to review and streamline Meridian City Code. This effort is motivated by the City of Meridian's 2021-2025 Strategic Plan, which includes this goal: "[U]pdate ordinances and simplify processes in order to improve effectiveness and provide premier services to our citizens." One of the enumerated strategies supporting this goal is to "perform a complete review of all ordinances, codes and policies in the City of Meridian to assess their value and relevance to the community." To that end, the City Attorney's Office is undertaking a comprehensive overhaul and restructuring of the City Code, in order to improve the Code's clarity, consistency, effectiveness, and navigational utility. Among other things, the proposed changes to Title 2 are designed to: establish uniformity in the structure of the code provisions for each commission; update the language of the ordinance to reflect current practices; eliminate outdated provisions; and clarify language related to Commission membership. The updated Title 2 provisions will also categorize City commissions into advisory commissions, which make recommendations to the Mayor and City Council on specific subject areas (e.g. Solid Waste Advisory Commission, Arts Commission, Transportation Commission), and statutory commissions, which operate pursuant to a statutory mandate (e.g., Planning &Zoning Commission, Impact Fee Advisory Committee). The updates to SWAC's provisions consolidate some redundant provisions and clarify the Commission's duties and powers. SWAC will not experience any changes to its operations as a result of these proposed updates; they generally reflect the commission's current practices. Following my update to all City commissions about the upcoming changes to Title 2, I will present the changes to City Council for their review and potential approval. I look forward to reviewing the proposed code updates with you at your meeting on April 24, 2024. Thank you! City Attorney's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Phone 208-898-5506 . www.meridiancity.org Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission Title 2-COMMISSIONS AND COMMITTEES CHAPTER 1.-ADVISORY COMMISSIONS;COMMITTEES BOARDS COALITION 2-1-1.—�dvisory Commissions. _ Commented[EK1]:Updated provisions create categories for City boards and groups: A.All advisory commissions. The following provisions shall apply to all city-advisory commissions,which 1.Advisory commissions. Established/operate per City shall be defined as commissions created by City Council for the purpose of advising the Mayor and Citv Code+focus general City functions Arts, Historic Preserrvv general Parks&Rec,Solidd Was Council on specific subjects,pursuant to and as enumerated in this chapter. Advisory commissions shall Transportation. include'^^' "^^ the Meridian Arts Commission,the Historic Preservation 2.Statutory commissions. Established/operate per Idaho Commission,the Parks and Recreation Commission,Planning and Zening Commission,the Solid Waste Code+focus on statutorily enumerated functions-e.g., Advisory Commission,and the Transportation Commission. Planning&Zoning Commission,Impact Fee Committee. 3.Ad hoc committees. Established/operate informally as needed+focus on specific objective or interest area- B.A. r°^•,�„sien .Creation of advisory commissions. e.g.,MYAC,dog park committee,UTV committee. 4.5tanding committees. Established/operate per City Code+focus on specific City actions-e.g.,Assessments .dfi.. „l Teets established fee the r„ — � Review Committee. Commented[EK2]:Moved to 2-1-1(C)(1) 2 Advisory Commissions ;hall "a mr he rrparccr'^a+^'�'^,+^rl may be established by ordinance, and may be eliminated by repealing the establishing ordinance. and appFeyed by the r'+••Gewnei^� Commented[EK3]:Covered by Idaho Code(Open immited t aki..,...F...i..IIte-1;ARGI Shall be open to the publie t atteRd. Meetings Law) 13.� The-City Council may eliminate any carnmission at any time by Fepealing the cernmissien's _ Commented[EK4]:Consolidated with 2-1-1(B)(2),above. -.L l' -....J i..-....... ..I..«a different procedure ure*5 FeqUiFed by the Idaho rode C$. ReLes and Duties and authorit advisor Commissians. Commented[EKS] Reworded and made uniform 1. throughout Title. The advisory commissions shall be recommending bodies,and shall make recommendations to the Mayor and City Council, within the scope of each commission's respective duties,as set forth in this chapter.AI( ;irt*mns ef the shall he subject to approval by the MayGF and City Ceuncil and afteF s ch a ,-,I;hall ham.,..+hP ferrP and Pff.ct ef+his+i+l.. I22IEach advisory commission shall adopt bylaws for the proper conduct of the commission's_ , Commented[EK6]:Moved these provisions to this business.All commission bylaws are subiect to approval by the Mayor and City Council after section for all advisory commissions to promote uniformity recommendation by the Commission. and eliminate redundancy: -Bylaws -Chair/vice chair 3. Annually,each advisory commission shall elect a chair and vice chair,who shall serve in such .Annual report roles for twelve(12)months. Added prohibitions for Commissioners: -Entering into contracts(including verbal agreements)on -4. AnnuGl repert.T*w—ln addition to duties set forth in the respective commission bylaws,the Citys behalf C;AR;...i«i^^rhamr chair of each commission shall submit an annual report to the Mayor and -Applying for grants City Council regarding the Commission's activities and accomplishments iR the -Entering private property ef the ebjeetives ef this title-This shall Rat apply to the Planning and Zoning Commission. Page 1 Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission 5.Volunteer commissioners are not and shall not be authorized to enter into anv contract on behalf of the City,to apply for or accept anv grant or other funds on behalf of the City,or to make any verbal or written agreement binding the commission or the City.Subject to City policy, City staff may apply for or accept grant or other funds on behalf of the City and/or in the name of a commission or committee. 6. Volunteer commissioners are not and shall not be authorized to enter private property, buildings,or structures in the performance of their official duties without the prior,express consent of the owner or occupant thereof. Advisory commissions and the respective commissioners thereof shall comply with the Idaho_, Commented[EK7]:Update clarifies which bodies are open meetings laws,Idaho Public Records Act,and Idaho Ethics in Government laws. subject to Idaho Code Title 74,Transparent and Ethical Government(open meetings,public records,governmental DAdvisory commission membership and qualifications. _ _ _ — — — — — ethics). — — — — — — — — — — — — — Commented[EK8]:Moved these provisions to this 1. Appeintment.Commission members shall be appointed by the Mayor and approved by the section for all advisory commissions to promote uniformity City Council on a vote of a majority of the City Council members,and commission members and eliminate redundancy: -Appointment may,in like manner,be removed or replaced. -Size -Minimum age 2. fize.'^ ^''^^^Each commission shall consist of up to nine(9)members. -Commissioners are volunteers(uncompensated) -Commissioner term is 3 years 3. Commissioners shall be that ape over eighteen (18) years of age, at the time of -Youth commissioner term is lyear -Process for partial terms appointment, •.,414 except that one (1) member whe—of each commission may be .Process for vacancies designated to represent youth, which commissioner ^�„�"^•-_may be at the '^^ e -Process for additional terms of service ntment,under eighteen(18)years of age. -Attendance requirements -City staff assignments to support commissions 34. Gempensetien.All Commission members and the officers thereof shall be volunteers,and shall serve the City without salaFy-eFcompensation for their such service eR the eemmmssmeR.This shall not apply to paid eity 9F athe City staff appointed to a commission within the scope of their employment eR commissien5 as PaFt of theiF••OFk 45. Terms.^"'^^^' '^^terms Each commissioner's term shall be€er4laerie, - three(3) years.except that each youth commissioner's term shall be eme"`pesitien that Rgay be commission mb shall a fAF a term of one(1)year. to the passage ef this title Fnay serve the full Wpm that they wepe appeiRted te Wtially and the R ...I.eF of t.pms shall.. t be counted t..•.aFd aRy u6.s....ueRt IimitatieRs -56. Porgail tpr,,^ ;. CA commissioners may be appointed to a partial term •••",.,e they aFe Rtod to fill an existing seat that has been varated due te Fesignatien er Fomevai to complete a vacating commissioner's term,or when a new seat is established« ..'I,.•„the tPFM, align with the ethese-ats en theremmissien'sed PaFtial term Page 2 Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission Commented[EK9]:Moved to Title 1 Any new seat added as a-FeSult Af this title n9ay be f8F a paFtial peFiEld Of tiffie fAF the 7 &TiFat en^f ter• s Gnei •`"'"^^REA FnFROSSieR teFFR expi Fes If a commission seat is or will be vacant,the Mayor's Office shall publicly notice the opportunity to apply for the seat .The incumbent commissioner may reapply for the same seat.AppeiRtments shall be^'^^^ rinrr,rihPGJ iR this S..,.tiGR 8 Successivete.,,term Commissioners may serve up to two (2) consecutive full terms-,-apd '•,a"^ EIRY PaFtial teFFn they FRay SeFVe PFOOF W appOiRtMeRt tO a fUll t , without separate approval.A third or all-successive terms must be approved by a unanimous vote of the full City Council uRiess^t"^r vise^r^••'ded by la••^r^ra'^A^e^ A partial term shall not count as a term for the purpose of this provision. 9. TerminGtien. Any May have theiF appointment terminated in the Same rnanneF as they weFe elected unless reqLliFed etl.eFWise by law.Additionally, The mayor shall remove any commissioner that who misses one-half('/:)of the meetings that are held by the commission to which such commissioner was appointed jin any shall have their appointment autematmeally teFFniRat^acalendar yeah as of December 31._ � Commented[EK10]:Clarified to avoid confusion,aid tracking,and provide clean slate at each new calendar year. 10. CAy stGff n9ember-s.The City Attorney eF designee shall be assig.n.Pd.to each.rAlTIFFIisSiGn tO PFOVide legal advice and oversight,and a designated staff rnpmhpr ;hall be assigned tG �,.1.,. ..to provide administrative and^ ratienal s ert Budget;expenditures;staff support. Commented[EKt t]:Updated for clarity and simplicity. Reiterates that volunteers may not bind City via contract. •I A.....FnMirIi..r.May be r.r....ided a budget with the....r.r.yal at the City ca Reil 21. T*e City Council may provide eammissieR's budget may be eFeat^•' funds for an advisory commission's activities through the legally ed budgetary process and. dote--^miMe^' by the Idahe Code, Meridian city ordinance or eity pelicy Fnay receipt and expend fundsT BF I.Gal ........rr..FIeRtr OF Fr..... EiViGand privatesewi:Ees, and may GRRtraet ..,ith these 3. The budget Red aAny expenditures or contracts related to a commission's activities shall be administered, it the eliemes,by the designated eity depaFtwer--City staff liaises;member assigned to the commission, subject to City policy� ` red he F^r.,..r,l^,l to the r it.,r^„^ "'^r appFeval. No volunteer commissioner shall be authorized to enter into contracts on behalf of the City, including those related to services,goods,or the acceptance of grant funds. The City Attorney or designee shall be assigned to each commission to provide legal advice_ Commented[EK12]:Moved from membership section, and support, and designated staff member(s) shall be assigned to each commission to above. provide administrative and operational support. Page 3 10 Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission ��.Meetings. Regular meetings of advisory commissions shall be held at Meridian City Hall,at Commented[EK73]:Moved this provision to this section the date and time specified by City Code. If the regular meeting date falls on a holiday, City for all advisory commissions to promote uniformity and election day,or primary or general election day,the meeting shall be canceled or rescheduled, eliminate redundancy. as the chair directs. If a quorum of the commission is not available for a regularly scheduled meeting,the meeting may be postponed to a different date and time,or may be canceled. CHAPTER& 90119 I.A.9.45TE-A^D` ISGRY COMMISSION 2-6 1. Establishment. 2-1-3. ISolid Waste Advisory Commission. Commented[EK14]:Structure for each advisory commission's code: A.Lsta_blis_hment,purpose. There is hereby established_ _ _ _ _ _ _ _a SolidWasteAdvisory Commission,the A.Establishment-Why is the commission established? purpose of which shall be to advise the MayoraCity Council and \ B.Duties and powers—What is the commission authorized to do? Public Works Department staff on matters regarding solid waste collection and disposal.any4+ w-eK \ C.qualifications—Who may serve on the commission? \ D.Meetings—When does the commission meet? -,.Jminktration of the eity's fully cute-Mated waste c..Il..cti....s..-t...... Commented[EK15]:Reworded for clarity and uniformity with other advisory commissions'provisions. (3- D-Uties and �. Duties and powers. he Solid_Waste_Advisory Commission shall be_authorize_d to support, Commented[EK16]:Reworded and reformatted for provide input,represent the public interest,and make recommendations to the Mayor,City Council clarity and uniformity with other advisory commissions' and City staff regarding: provisions. 1. R.P�.dpy.f and. rprem..m.en.d. to the Mayor and the City CeunGil FUles, regulations, Ordinances, policies, and fees related to g the orderly and effici t t. t: of the edCity's solid waste collection system= and disposal services. 2. _Revie•• R-Rd +d Programs and projects designed t , that promote,and improve the-residential and commercial solid waste -FeEyEl iRg management practices iR the..,......wRit• helpiRg that help ^-ste that^^^';- ^divert waste from the landfill,-, 131._ Review and rp-ce-m-mp-nd-ord-ina nee changes for the purpeses of ensuring that the - Commented[EK17]:Consolidated into section(1),above .,II....,5 f9F FRAFe ..ff....ti.,..5 ' Commented[EK78]:Consolidated into section(1),above d i5p%al SeFYiGeS OR the G Page 4 11 1 Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission Commented[EK19]:Covered by section(1),above d Commented[EK20]:Covered by section(1),above; of ralmd waste .+d. .eli....i..,. ..�-...,.I ..i+l..... operational function of the Solid Waste Coordinator —— Commented[EK21]:Moved to/reworded in section(5), t##►SeF below — Commented[EK22]:Covered by other provisions in this section 93 H^,•,nd •^••i^w^«^I^+^^' Solid waste manage rent initiatives and concerns of �eTbrought forth by citizens of Meridian,—or franchisee##, and provide recommendations on such matters to City staff 494. Manage—Disbursement of funds in the Community Recycling Fund program Fereive and changes. 5.Matters relevant to the commission's purpose in provisions of the City Comprehensive Plan and other planning processes undertaken by local,State,or Federal agencies. 6. The development of solid waste initiatives that promote clean,safe,cost-effective solid waste management within Meridian. Membe!FShipj qualifications C.Qualifications.All members of the Solid Waste Advisory Commission shall have a demonstrated interest,competence,or knowledge in•ecycllingand solid waste management. r•9-M.Mi-;STAR ...1.,,FShi....hall he,,.1,.6+,.,J c.e ffi th fGllGWiAg, :Up to two(2)members may be solid waste industry experts,who may or may not reside in the City of Meridian.; ne(1) FepFesent +";�All remaining members shall be Meridian residents.There shall",-Ave (2)n 94meme m .....1.,.........ade up of^A representative`FAFn♦h,.nn,..idiaR City Gq Reil and a representative of the current solid waste franchisee shall serve as an ex officio member. 126 n ftanizatien • Commented[EK23]: Moved to Meridian City Code section 2-1-1(C) D.Meetings.The Solid Waste Advisory Commission shall convene regular meetings at Meridian City Hall,33 East Broadway,Meridian,Idaho,at 4:00 p.m.,on the fourth Wednesday of each month. at the P41-FEEPARGity Hall,33 East gFeadway,MeFidiaA,Idaho,at least �rhedi-It,fnic the Galendap year iR WhiCh PAPAt the pUblished sGhedwle shall apply.All meetings 9 Page 5 12 Item 2. 4/24/24 DRAFT Updates to Title 2, Meridian City Code: Solid Waste Advisory Commission Sp -bile'as Reeessapy te eaFFy eut the b"'`""ss"F the CA"missi " _ — Commented[EK24]:Covered by Open Meetings Law. 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