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HomeMy WebLinkAboutTreasure Valley Children's Theatre Performing arts MAC PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER This PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER("Agreement") is made this 7th_day of May , 2024,by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"), by and through the Meridian Arts Commission, and Treasure Valley Children's Theater, Inc., a nonprofit corporation organized under the laws of the State of Idaho (hereinafter"Organization"). WHEREAS,the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors, and to that end, issued a Request for Proposals/Call for Youth Performing Arts Projects ("RFP"), a copy of which is attached hereto as Exhibit A; WHEREAS,the mission of Organization is "Through the transformative power of the arts and our core values, Treasure Valley Children's Theater empowers youth to realize their full potential and use the confidence gained and skills learned to change the world."; WHEREAS, City wishes to further these respective and complementary missions by engaging Organization to provide a performing arts experience and performances as set forth in the proposal attached hereto as Exhibit B ("Performance"); NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Organization agree as follows: I. SCOPE OF SERVICES. Organization shall provide the following services and deliverables: A. Compliance with Agreement and RFP. Organization shall comply in every respect with the requirements of this Agreement and the RFP. Organization shall use the funds provided by City under this Agreement for the purpose and in the manner set forth in Exhibit B. B. Performance. By August 15, 2024, the Organization shall present the Performance to the public, as set forth in Exhibit B. Organizer shall ensure that the location of Performance is accessible to persons of all abilities, and that the Performance is appropriate for all ages, values, and sensibilities. The Performance shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory. C. Final report. By September 6, 2023, Organization shall submit to the Arts and Culture Coordinator a final written report describing the Performance and all services provided with funds provided by City under this Agreement. PAGE 1 D. Recognition. Organization shall recognize the Meridian Arts Commission's contribution in the manner set forth in Exhibit B. To the extent practicable, Organizer shall give City the opportunity to review and approve all promotional materials in advance of their publication. II. COMPENSATION AND PAYMENT. A. Amount. City shall pay Organization for professional services described herein in an amount not to exceed three thousand, five hundred dollars ($3,500.00). B. Payment schedule. City shall mail payment to Organization within thirty(30) days of Organization's provision of the following to City, in accordance with the following schedule: 1. By June 17, 2023, Organization shall submit to the Arts and Culture Coordinator all requested performance marketing and informational materials, a completed W-9 form, and an invoice, and City shall pay Organization in the amount of$2,500. 2. By September 6, 2023, Organization shall submit a final report and invoice, and City shall pay Organization in the amount of$1,000.00. These amounts shall constitute full compensation for any and all services provided and any and all related expenses, including, without limitation: travel; materials; contingency; commission; insurance; equipment; all related costs for audition, rehearsal, and performance space; and any and all other costs of work to be performed or furnished by Organization under this Agreement. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Organization under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Organization. C. Materials fees; revenue. Organization shall be entitled to collect a reasonable participation fee from each participant in the Performance. In exchange for such fee, each participant shall be entitled to participation in rehearsals per Organization's casting and direction; direction and coaching from Organization staff at rehearsals; and participation in the Performance per Organization's casting, direction, and scheduling. Organization may not turn away any person due to inability to pay the participation fee; Organization shall waive and/or make other accommodations for such fee upon request and demonstration of financial hardship. Organization shall be entitled to retain any revenues realized from ticket sales, sponsorships, or other fundraising undertaken by Organization. III. GENERAL PROVISIONS. A. Assumption of risk. Organization acknowledges that provision of services under this Agreement may carry a risk of injury, illness, and/or death, some of which risks may be unknown, and, with that knowledge, Organization hereby assumes all such risks and hazards. B. Indemnification. Organization and each and all of Organization's employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in or observers of Organization's programming and activities, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by PAGE 2 Organization or any Organization employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observers of Organization's programming and activities. C. Insurance. Organization shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting Organization, Organization's employees, and Organization's agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with Organization's programming and activities, including, without limitation, auditions, rehearsals, set-up, performance, and tear-down. Such insurance shall name City as additional insured, and shall afford at least five hundred thousand dollars ($500,000.00)per person bodily injury, five hundred thousand dollars ($500,000.00)per occurrence bodily injury, and five hundred thousand dollars ($500,000.00)per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of Organization or any Organization employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organization activities, Organization covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. At all times during the course of this Agreement, Organization shall maintain worker's compensation coverage in the amount required by law for each and every employee utilized in the course of performance of this Agreement. D. Waiver. Except as to rights held under the terms of this Agreement, Organization and each participant in Performance, shall, and hereby do, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. E. Notices. All notices required to be given by either of the parties shall be in writing and be deemed communicated when personally served or mailed via U.S. mail, addressed as follows: If to Organization: If to City: Allison Terenzio Moody Arts and Culture Coordinator Executive Director, Treasure Valley City of Meridian Children's Theater 33 East Broadway Ave 440 W. Pennwood St., Ste. 100 Meridian ID 83642 Meridian ID 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. F. Assignment; subcontractors. Organization shall not assign or subcontract all or any portion PAGE 3 of Organization's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written approval of City. Any assignee or subcontractor so approved shall be bound by all the terms and conditions of this Agreement. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. G. No agency; independent contractor. Neither Organization nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever. In all matters pertaining to this agreement, Organization shall be acting as an independent contractor, and neither Organization nor any officer, employee or agent of Organization shall be deemed an employee or agent of City in any manner or for any purpose. Specifically, without limitation, Organization understands, acknowledges, and agrees that Organization and its employees, agents, contractors, officials, officers, servants, guests, and/or invitees: 1. Are free from actual and potential control by City in the provision of services under this Agreement. 2. Are engaged in an independently established trade, occupation,profession, or business. 3. Have the authority to hire subordinates. 4. Own and/or will provide all major items of equipment necessary to perform services under this Agreement. H. Compliance with laws. In performing the scope of services required hereunder, City and Organization shall comply with all applicable federal, state, and local laws. I. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. K. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing fourteen (14) days' notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds for termination. A forty-eight(48)hour cure period PAGE 4 shall commence upon provision of the notice of intention to terminate. If the defaulting party successfully cures the breach or circumstances providing grounds for termination, the terminating party shall signify such cure by issuing written withdrawal of the notice of termination. If,upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated. 3. Return of funds. If Organization defaults or terminates this Agreement prior to the Performance, Organization shall return to City all funds dispersed, regardless of costs incurred by Organization. L. Non-Waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. The failure of either party to insist, in any one or more instances, upon the performance of any of the terms, covenants, or conditions of this Agreement or to exercise any right hereunder, shall not be construed as a waiver or relinquishment of the future performance of any rights, and the obligations of the party with respect to such future performance shall continue in full force and effect. M. State of Idaho requirements. The following provisions are required by the State of Idaho. 1. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, as applicable, Organization certifies that Organization is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. The terms"company"and"boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. 2. Contract with company owned or operated by the government of China prohibited. Pursuant to Idaho Code § 67-2359, as applicable, Organization certifies that Organization is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. The terms "company"and"government of China" shall have the meanings ascribed to them in Idaho Code § 67-2359. N. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. O. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. P. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. PAGE 5 Q. Discrimination prohibited. In performing the Services required herein, Organization shall not discriminate against any person on the basis of race, color, religion, gender, sexual orientation, national origin or ancestry, age, or physical handicap. R. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. S. Third-party beneficiaries. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person or entity not a party hereto. T. Warranty of authority. The undersigned expressly warrant that they are duly authorized to act as the representative and agent of Organization and City, respectively. Organization's undersigned further warrants that such undersigned person is authorized to bind each and all of the Performance participants to the obligations set forth herein, and to accept the liabilities as established herein on behalf of such participants. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. ORGANIZATION: Allison Terenzio Moody Executive Director, Treasure Valley Children's Theater CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor 5-7-2024 Chris Johnson, City Clerk 5-7-2024 PAGE 6 Meridian Commission Request for Proposals Call for Youth Performing Arts Projects �H 0 tl 1 s OVERVIEW: The Meridian Arts Commission (MAC) requests proposals from local youth theater and performing arts organizations, professionals, and educators for performing arts projects that will feature, include, and benefit Meridian youth. BUDGET: Total funding available from MAC is $7,000. Selected applicants may receive a full or partial award of up to $3,500. DEADLINE: ***Deadline Extended to February 26, 2024*** Any questions regarding application must be submitted to cschiffler@meridiancity.org by February 16 at noon *** Proposals must be received by the Meridian Arts Et Culture Coordinator by February 26, 2024, at 3:00 pm MST. Materials may be delivered by e-mail, mail, or in-person delivery. Incomplete, ineligible, or late submissions will not be considered. Questions and clarification must be submitted to the Meridian Arts and Culture Coordinator, Cassandra Schiffler at cschiffter@meridiancity.orq by January 29, 2024 at noon. Call for Youth Performing Arts Projects Page 1 of 4 ELIGIBILITY: Organizations currently registered with the Idaho Secretary of State or individuals who are performing arts professionals or performing arts educators are eligible to respond. Organizations with nonprofit status will be given preference. The opportunity to respond is open to applicants regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. Applicants shall be ineligible who are, employ, or allow to volunteer: any person convicted of any charge involving, or related to, a child or children, elderly persons, and/or other vulnerable persons; any charge involving, or related to, use of or possession of drugs or illicit substances; or any charge of battery, assault, telephone harassment, stalking, or violation of a protective order. PROJECT REQUIREMENTS: Each selected applicant must: • Enter into a Professional Services Agreement with the City of Meridian setting forth specific conditions of participation prior to project initiation. A sample agreement is available upon request. • By August 30, 2024, present a performing arts production to the public that features, includes, and benefits Meridian youth. • Complete all activity, including submission of a final report and invoices, by September 6, 2024. • Conduct all activities within Meridian city limits or area of impact. • Conduct all activities in a facility fully accessible to, and make all activities accessible to, all persons regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. • Reserve and pay all related costs for audition, rehearsal, and performance space. • Obtain all necessary royalties and scripts. • Schedule and hold open, public auditions for youth, and provide those auditioning with all necessary materials to do so. • If fees are collected from youth performers, limit fees collected from each youth performer to an amount not to exceed $250.00, and must offer financial assistance to ensure participation regardless of ability to pay. • Provide all necessary staff to provide the services and deliverables commissioned by MAC. • Provide all necessary costumes, props, and set. • Publicize all opportunities to audition for, participate in, and watch the final production(s). • Include MAC logo on materials. Call for Youth Performing Arts Projects Page 2 of 4 APPLICATION REQUIREMENTS: The proposal must address each and all of the following: 1. Applicant's contact information (address, phone, e-mail, website), mission statement, and history; resumes and biographies of key staff and volunteers. 2. Detailed project budget, including all project expenses (e.g., administrative fees, production fees, material costs, venue fees, marketing and promotion, etc.) and income (e.g., admission fees, grants, corporate contributions, sponsorships, fundraising). 3. Detailed project timeline. 4. Description of previous work in youth performing arts. 5. Narrative describing the proposed project, including: a. Detailed description of how MAC's financial contribution will be utilized; b. How the project will benefit Meridian residents and local youth; c. Target audience demographics, estimated number of Meridian residents and visitors that will be impacted, and corresponding marketing/outreach plan; d. How MAC's contribution will be recognized; and e. Number of participants and audience members to be impacted by your project. Questions and clarification must be submitted to the Meridian Arts and Culture Coordinator, Cassandra Schiffler at cschiffler@meridiancity.orgby February 16, 2024 at noon. • Submitted applications must be received by mail or personal delivery to the Meridian Parks and Recreation Department, 33 E. Broadway Ave. Ste. 206, Meridian, Idaho 83462 in a sealed, plainly marked package or envelope by February 26, 2024 at 3:00 pm MST OR • Via E-mail to MACCmeridiancity.or . The subject line MUST READ: Youth Performing Arts Projects. All materials must be submitted in one e-mail with all files included as a single, merged PDF file. EVALUATION CRITERIA: The selection of winning proposals for the 2024 Youth Performing Arts Projects will be made by MAC. Proposals related to the presentation of subject matter that would be disruptive, violent, discriminatory, inappropriate, or likely to offend the sensibilities of the general public will not be considered. In evaluating eligible proposals, the following factors will be considered: • Completion of and adherence to the provisions of this Request for Proposals (RFP) (10 points); • Quality, clarity, and merit of proposal (10 points); • Demonstrated ability to meet the RFP's requirements and objectives (10 points); • Feasibility of proposed project (10 points); • Location of project activities (10 points); Call for Youth Performing Arts Projects Page 3 of 4 • Consistency of proposed project with City policy and community values (10 points); • Impact to Meridian residents and visitors (20 points); and • Dedication and contribution to performing arts opportunities that feature, include, and benefit Meridian youth (20 points). ABOUT MAC: The Meridian Arts Commission (MAC) advises the City of Meridian on arts/cultural policy and promotes public awareness and participation in the arts with a mission to develop, advance and nurture all facets of the arts to enhance the quality of life for Meridian residents and visitors. Core to this mission is the belief that opportunities to experience and participate in the visual, performing and public arts can strengthen cities, increase livability, and contribute to a sense of community. PUBLIC RECORDS The City of Meridian is a public agency; pursuant to the Idaho Public Records Act, all documents in its possession are public records. Proposals will be available for inspection and reproduction by any person. Call for Youth Performing Arts Projects Page 4 of 4 02.02.24 TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS ORGANIZATIONAL INFORMATION: NAME: Treasure Valley Children's Theater ADDRESS: Physical: 440 W. Pennwood St. #100, Meridian, ID, 83642 Mailing: PO Box 9144, Boise, ID, 83707 PHONE: (208)-287-8828 EMAIL: michele@treasurevalleychildrenstheater.com WEBSITE: www.treasurevalleychildrenstheater.com MISSION STATEMENT: Through the transformative power of the arts and our core values, Treasure Valley Children's Theater empowers youth to realize their full potential and use the confidence gained and skills learned to change the world. ORGANIZATIONAL HISTORY AND PREVIOUS WORK IN THEATER ARTS: Since 2012, Treasure Valley Children's Theater (TVCT) has harnessed the transformative power of the arts coupled with our core values, to empower youth to realize their full potential and use the confidence gained and skills learned to change the world. Our core values of Respect, Courage, Enthusiasm, Excellence, and Commitment equip students with the practiced qualities that will aid in their future. We serve the greater Treasure Valley community in a two pronged approach: 1) by providing arts education to youth in Boise, Meridian, and Eagle, and 2) by providing free or low-cost access to arts experiences throughout the community with our performance companies. Our work provides area youth with the skills needed to excel at our core values and strengthens real-world skills like critical thinking, empathy, and creativity. Since our founding, we have fulfilled our mission by offering leadership-through-performing arts training, professional adult performances, and theater education, and collaborated with dozens of community partners to bring professional quality arts experiences to the Treasure Valley. Each year we serve the Treasure Valley community by offering theater education in the form of camps and classes as well as an educational tour of professional adult actors and youth performance opportunities. In 2023, we produced: • Seven low-cost public performances at our Pennwood location of Puffs featuring area youth (est. 700 audience members) • Two free public performances at JUMP Boise and Kleiner Park Amphitheater of The Grunch:A New Children's Musical featuring area youth (Est. 600 audience members) With support from the Meridian Arts Commission! 02.02.24 r r r TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS • A summer full of performances throughout Meridian of our summer literacy tour, Jesse the Theater Kid featuring our professional performing company members • Three "pay what you want" performances of Newsies, Jr. for the Boise and Meridian communities at Settler's Park and JUMP, Boise (estimated 850 audience members) We also began pre-production and generated funding streams for our new 2024 educational tour, Where in the Capitol is Ida?, a new annual educational tour model for Idaho fourth graders featuring local playwright Noah Moody's adaptation of Lori Otter's book of the same name. Additionally, in 2023, we offered: • 90 Education-based programs offers in 13 valley locations with 904 registrations processed PROJECT INFORMATION: PROJECT NARRATIVE: Treasure Valley Children's Theater seeks $3,500 from the Meridian Arts Commission to support production costs associated with our summer youth performance program, Imagine a Dragon- a new children's musical by BeatbyBeat press- and to subsidize registration costs for families. As with last year's hugely successful The Grunch, Imagine a Dragon will follow our signature performance program model to involve youth from the Meridian community in the rehearsal and production of a full-length, family-friendly theater show: "The dragon is back in town! Well... not really. That's the story a ragtag band of innkeepers makes up, desperate to draw questing heroes to the struggling Dancing Dragon Inn. Soon the inn is full of unexpected guests, from an army of princesses out to prove their bravery, to a group of overwhelmed heroes trying to hold onto their fame. But what happens if they all discover the innkeepers'dragon story is made up? Could there be more than one way to save the day?An epic folk-rock score brings magic to this funny, heartfelt fantasy musical." (BBBpress.com) This musical is just one part of our 2024 performance season, "A Place to Call Home." As TVCT undertakes an exciting move to a new headquarters space, our youth performance season reflects themes of home, belonging, and community. 02.02.24 r r r TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS Youth of all abilities and experience will have the opportunity to register for Imagine a Dragon in spring of 2024. This registration style program gives young artists with some class experience who have not participated in a full-length show the involvement of working with other young artists who have performed in shows. This model works well to assuage fears related to auditioning in order to gain access to participation by instead including everyone who registers. It also gives leadership opportunities to other young artists to be examples and mentors. The over 20 youth who are cast will learn leadership and performance skills- and will practice teamwork, empathy, and our five core values of courage, commitment, enthusiasm, excellence, and respect- over the course of a two week rehearsal period in downtown Meridian. At the end of the rehearsal period, two performances will be presented on June 23, 6pm at Jump Boise and June 24, 2pm (dates to be confirmed) at the Kleiner Park Amphitheater at no charge to the public. One of these performances will be ASL interpreted. SUPPORT NEEDS: In order to make our performance programs sustainable, we typically charge around $500 for materials fees. However, with MAC's financial assistance, we can use grant funds to subsidize this and reduce youth participation fees to $250 (with potential for cast members to find sponsors to reduce fees even further), making the program even more accessible to more families. MAC's support would also alleviate pressure on our limited scholarship funds -while we do charge fees to participate, no child is ever turned away for inability to pay. Additionally, by not charging for tickets, we lose an average revenue of$5,000-$6,000. Sponsor and community support helps cover some of this shortfall, but not all. MAC's financial support would not only help us subsidize costs for youth participants but also support the production and operational costs we undertake as an organization. BENEFITS TO MERIDIAN RESIDENTS AND YOUTH: Theater as an art form and as a tool for education provides youth with critical skills needed to improve academic performance, emotional intelligence, and community engagement. "According to our analysis, among neighborhoods in the lowest 40 percent of the income distribution, (compared to those with few cultural assets) those with many cultural assets enjoy: 0 14 percent reduction in indicated investigations of child abuse and neglect 0 5 percent reduction in obesity 0 18 percent increase in kids scoring in the top stratum on English Language Arts and Math exams, and 0 18 percent reduction in the serious crime rate." 02.02.24 r r r TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS University of Pennsylvania Social Impact of the Arts Project, 2017, pp. 1-4, Culture and Social Wellbeing in New York City: Highlights of a Two-Year Research Project. Even for audience members, the impact that witnessing a professional theater production can have on young people's development cannot be overstated. A University of Arkansas study showed that "...students can benefit from school field trips to see live theater. The effects are most robust with respect to measures of Tolerance and Content Knowledge... students experience an increase in Tolerance as well as greater understanding of the plot and vocabulary of stories if they see live theater" (Green et al., 2017, The Play's the Thing: Experimentally Examining the Social and Cognitive Effects of School Field Trips to Live Theater Performances. University of Arkansas). Recent research has highlighted the need for arts education as a key component needed to develop young peoples' emotional resilience. Both anecdotal and empirical evidence has highlighted that students who engage with the arts develop increased empathy, tolerance, and other skills critical to emotional development. TARGET AUDIENCE AND MARKETING: Our target audience is Meridian (and other Treasure Valley-area) youth between the ages of 8-18, as well as their families and other Meridian community members. We serve youth who are engaged in learning through our performance programs, and we serve audience members of all ages through our free performances that benefit the community. Our marketing strategies, developed through 10 years of testing and evaluation, rely upon audience targeting, ideally to families of children ages 4-18 living in the Boise, Meridian, Eagle and Nampa areas. Some of our specific strategies include: Social media- posting on Facebook, Instagram, and Linkedln, has proven to be effective in introducing us to new email subscribers but is frequently viewed as an awareness-building tool. Email list- our email newsletters are currently distributed to over 5,000 subscribers with a 30% open rate. We also distribute a Donor Quarterly newsletter with organization updates to all of our financial supporters. Print flyers and posters are distributed to cast members and spread throughout the community. Word-of-mouth through participants and partners. We do a lot of outreach to the community through the local Chambers of Commerce, Business Associations, Civic Associations, and 02.02.24 r r r TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS existing community partners to spread the word about who we are and what we do. We also have existing partnerships with most surrounding school districts, who tend to engage in our after school programming and help spread the word about our services. EST. NUMBER OF PARTICIPANTS/AUDIENCE: In order to ensure financial accessibility of the show to community members, we will not be selling tickets for this show and won't have precise audience counts. However, based on estimates from last year's The Grunch, we anticipate a total audience of approximately 200-300 people per show. Over 20 youth will be cast in the show and volunteer technical opportunities will be available for around 5 more. RECOGNITION OF MAC'S CONTRIBUTION: If our request is granted, we are happy to publicly recognize the Meridian Arts Commission's contribution and its significance in helping us fund this performance program and bring theater to Meridian families. At this level of support, we are prepared to offer MAC the following benefits: • Inclusion of the Meridian Arts Comission's name in marketing materials • Full page ad in performance program • Verbal mention of Meridian Arts Commission in curtain speech before both performances • Opportunity to have a booth at performances and distribute information to community • 3+ social media posts on Facebook, Instagram, and Linkedln with link to MAC's website or social media page • An inclusion in our monthly e-newsletter (sent to over 5,000 subscribers) PROJECT BUDGET: EXPENSE OTY COST TOTAL Admin Expense 1 $1,196.00 Rehearsal Space Rental 45 $25 $1,125.00 Royalties 2 $231 $462.00 Scripts 28 $1 $14.00 Casting Materials/Supplies 26 $5 $130.00 Director 60 $25 $1,500.00 Stage Manager 60 $9 $540.00 Music Director/Choreographer 40 $25 $1,000.00 Sound and Production Support 20 $151 $400.00 02.02.24 TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS Set Design 10 $15 $150.00 ASL Interpreters 2 $300 $600.00 Costumes 26 $10 $260.00 Props 1 $100 $100.00 Set Build/Supplies 1 $200 $200.00 Facility Use fees 1 $318 $318.00 Concessions Expense 1 $145 $145.00 Cast/Crew T-Shirts 30 $237.00 Photographer 1 $150 $0.00 Social Media Marketing 1 $15 $15.00 Poster/Flyers $1 $97.00 Programs 100 $2 $200.00 Misc. Expense 1 $100 $100.00 TOTAL MAX PROJECT BUDGET. $8,789 INCOME QTY COST TOTAL Materials Fees (offset by MAC grant) 24 $250 $6,000.00 MAC Grant (projected) 1 $3,500 $3,500.00 Show Title Sponsor-TBC 1 $2,000 $2,000.00 MATCH Donors-TBC 1 $500 $500.00 Donations from Audience (projected, per show) 3 $200 $600.00 Concessions/ Merchandise (projected) 3 $100 $300.00 TOTAL PROJECTED REVENUE: $12,900 PROPOSED PROJECT TIMELINE: 02.02.24 TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS PRE-PRODUCTION: JAN. 2023 Secure royalties Completed FEB. 2023 Secure title sponsor In process Secure match donors MARCH 2O23 Secure rehearsal space (Meridian Masonic Completed Hall) Secure performance space (Kleiner Park Amphitheatre, JUMP Boise) Confirm production team In process APRIL 2023 Extend technical team contracts Not yet begun Production meetings begin Program registration opens PRODUCTION: MAY 2023: Finalize and initiate performance marketing Not yet begun plan EST. JUNE 10- Rehearsals begin Not yet begun JUNE 23, 2023: - Parent meeting June 10, 2023 - Rehearsals run Monday-Saturday at Meridian Masonic Lodge [JUNE 23-JUNE 24 Shows N/A RESUMES/BIOS OF KEY STAFF AND VOLUNTEERS: The creative team for this project is still TBC, but we are happy to share bios and information for them with MAC once secured. Allison Terenzio- Moody Executive Director https://www.linkedin.com/in/allison-terenzio-6446085/ Allison received her early theater training at Youth Theater Northwest. Along with acting, Allison studied oboe and English horn and was a member of the Seattle Youth Symphony Orchestra. She received her B.A. in English and Creative Writing from Seattle University, where she focused her studies on Children's Literature, Playwriting, and Shakespearean Performance. 02.02.24 r r r TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS Allison went on to study at New York University and received her Master's in Education. While living in Manhattan, her passion for teaching through the arts and multiculturalism was born. She teaches that theater can be used as a bridge to connect diverse groups of young people from different ethnicities, ages, and genders. Allison believes that theater education and exposure can motivate, engage and enlighten youth towards becoming leaders of our community. Aubrey Schultz httr)s://www.linkedin.com/in/aubrey-schultz-5376b3238/ Marketing and Communications Coordinator, Teaching Artist Aubrey has been in love with the performing arts for as long as she can remember. She grew up singing, dancing, and acting both on and off stage, but it was the inspiring atmosphere of arts education that led her to pursue a degree in musical theatre. In 2019, she graduated with her Bachelor of Fine Arts in Musical Theatre from Central Washington University. While in school, the most profound things she learned came from teachers who were not only passionate about the content they taught, but about the art of teaching itself. This inspired her to pursue a Master of Arts in Teaching degree from Idaho State University. Aubrey enjoys theatre in all its forms, whether she's teaching, performing on stage, watching from the audience, or blasting show tunes in the car. Aubrey believes that theatre teaches crucial life skills and offers a place for children to develop empathy for others, express themselves, and grow in their confidence. Adriana Bouiss https://www.linkedin.com/in/adriana-bouiss-b8896047/ Education Coordinator Adriana considers herself a type —A creative. She thrives in environments of structure and organization but only when matched with fresh creative processes. Raised in the Wood River Valley, she later went on to receive her bachelor's degree in theatre arts and Leadership from Virginia Tech in 2011 and has since had a wide range of jobs; including ministry, fine dining, event planning and administrative work. She's thrilled to be serving TVCT to see many students of The Valley have the opportunity to engage their inner creative! Cora Buttars Administrative Assistant, Teaching Artist Cora Buttars started her acting career with TVCT's very first production of Schoolhouse Rock Live, Jr. in 2013. From there she was in her high school production of Guys and Dolls, part of the adult theater company that put on Voyage of the Forgotten, is an active member of ComedySportz Boise, and part time host for Magical Princess Parties Idaho. Cora loves being a part of such an amazing community that always supports her in everything she does. When she 02.02.24 TREASURE VALLEY CHILDREN'S THEATER MERIDIAN ARTS COMMISSION GRANT PROPOSAL YOUTH PERFORMING ARTS PROJECTS isn't acting she is most likely singing her heart out or chasing her little ones around. Cora works hard and will always have a smile while doing it! VOLUNTEERS: Treasure Valley Children's Theater maintains a roster of rotating parent, family, friend, and community member volunteers who help us on an as-needed basis for each production.