HomeMy WebLinkAbout2001 05-23
CITY OF MERIDIAN
CITY COUNCil SPECIAL MEETING
AGENDA
Wednesday, May 23,2001
at 6:00 p.m.
City Council Chambers
1. Roll-call Attendance:
x
X
Tammy de Weerd X
Cherie McCandless X
X Mayor Robert Corrie
Ron Anderson
Keith Bird
2. Adoption of the Agenda: Approve
3. Executive Session as per Idaho State Code 67-2345 (c): (to conduct
deliberations concerning labor negotiations or to acquife an interest in feal
property which is not owned by a public agency): No Decision
Meridian City Council Special Meeting Agenda - May 23, 200 I
Page 1 of!
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting.
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CITY OF MERIDIAN
CITY COUNCIL SPECIAL MEETING
AGENDA
Wednesday, May 23,2001
at 6:00 p.m.
City Council Chambers
1.
Roll-call ~ttendance:
Tammy de Weerd
Cherie McCandless
~ Mayor Robert Corrie
)( Ron Anderson
X Keith Bird
2. Adoption of the Agenda: wppr-o ~
3. Executive Session as per Idaho State Code 67-2345 (c): (to conduct
deliberations concerning labor negotiations or to acquire an interest in real
property which is not owned by a public agency)
ft,-D dec/:r /~
Meridian City Council Special Meeting Agenda - May 23,200 I
Page t of!
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation fur disabilities related to documeots and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting.
MAYOR
Robert D. Corrie
HUB OF TREASURE VALLEY
A Good Place to Live
LEGAL DEPARTMENT
(208) 288-2499 . Fa)!: 288.250 I
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 887-2211 . Fa)!: 887-1297
PLANNING AND ZONING
DEPARTMENT
(208) 884-5533 . Fa)!: 888-6854
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
Tammy deWeerd
Cherie McCandless
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208) 888-4433' Fax (208) 887-4813
City Clerk Office Fax (208) 888-4218
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on
Wednesday, May 23,2001 at 6:00 P.M. The Meridian City Council will hold
an Executive Session (the session is closed to the public) in accordance with
Idaho State Code 67-2345 (c).
The public is welcome to attend the special meeting but the executive
session will be closed to the public.
DATED this 16th day of May, 2001.
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WILLIAM G. BERG, JR. IT'f1'CLERK
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Wednesday, May 23,2001, at 6:30 P.M.
City Council Chambers
1. RolI~call Attendance:
x
X
Tammy de Weerd X
Cherie McCandless X
X Mayor Robert Corrie
Ron Anderson
Keith Bird
2. Adoption of the Agenda: Approve
3. Department Reports:
A. Public Works Department - Gary Smith:
1. Agreement for Professional Services, JUB Engineers -
Sewer Analysis for Ten Mile Road Interchange Area:
Approve
2. Agreement for Professional Services, Carollo Engineers -
Wastewater Treatment Plant Non~Potable Water System
Analysis: Approve
3. Lease Agreement for Standby Generators at Wells No. 17
and No. 19: Delay Decision for More Information
B. Parks and Recreation Department - Tom Kuntz:
1. Skate Park Site Selection: Approve Tully Park
2. Change Order for Storey Park Irrigation: Approve
C. Accounting Department - Janice Smith:
1. Treasurer's Report: Presented
2. Surplus Property - Stacey Kilchenmann: Presented
Meridian City Council Agenda - May 23, 2001
Page1of2
4. Canvassing the votes for the Special City Election for the Mill Levy
Increase on Tuesday, May 22, 2001: Approve Results
5. Police Building: Update, $ Amount, Plans
Meridian City Council Agenda - May 23, 2001
Page 2 of 2
Meridian City Council Special Meeting
May 23. 2001
The special meeting of the Meridian City Council was called to order at 6:00 P.M.
on Wednesday May 23,2001 by Mayor Robert D. Corrie.
Members Present: Mayor Robert Corrie, Keith Bird, Ron Anderson and Tammy
de Weerd.
Others Present: Tom Kuntz, Bill Nichols, Will Berg.
Item 1. Roll-call Attendance:
X Tammy de Weerd X Ron Anderson
X Cherie McCandless X Keith Bird
X Mayor Robert Corrie
Corrie: Okay. I'm going to open the City Council special meeting on Wednesday
May the 23rd at 6:00 P.M. in the City Council chambers. Roll call vote Mr. Berg,
Item 2.
Adoption of the Agenda:
Corrie: The second item is the adoption of the agenda. We have an executive
session for Idaho State code 67-2345 ( c), I will entertain a motion to adopt the
agenda and also go into executive session.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we adopt the agenda for the special meeting and go into an
executive session as per Idaho Code 67-2345 (c).
De Weerd: Second.
Corrie: Okay, Motion made and second to go into executive session. Any further
discussion? Hearing none, all those in favor say aye,
MOTION CARRIED: ALL AYES
Item 3.
Executive Session as per Idaho State Code 67..2345 (c): (to
conduct deliberations concerning labor negotiations or to acquire
an interest in real property which is not owned by a public agency):
Corrie: Okay. I'll entertain a motion to come out of executive session.
Bird: So moved Mayor.
(
Meridian City Council Special Mk.,ng
May 23,2001
Page 2
Corrie: Okay. Do I hear a second?
Anderson: Second.
Corrie: Motion made and second to come out of executive session. Any further
discussion? All those in favor say aye.
MOTION CARRIED: ALL AYES
Corrie: Let the record show no decisions were made in the executive session.
.Oh, okay. At 6:55 P.M. out of executive session.
(inaudible discussion)
Corrie: Oh, okay. I'll hear a motion to adjourn.
Bird: Mr. Mayor, I move that we adjourn the special Council meeting.
Anderson: Second.
Corrie: Motion made to adjourn the special Council meeting. All those in favor
say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 6:54P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
Meridian City Council Meetina
Mav 23. 20001
The regularly scheduled meeting of the Meridian City Council was called to order
at 6:55 P.M. on Wednesday May 23,2001 by Mayor Robert D. Corrie.
Members Present: Mayor Robert Corrie, Tammy de Weerd, Cherie McCandless,
Ron Anderson and Keith Bird.
Others Present: Bill Nichols and Will Berg.
. ,. Corrie: Okay. Starting over here at 5 minutes until 7:00 I will open the council
meeting agenda for Wednesday the 23rd in the City Council Chambers. We will
have roll call attendance by the City Clerk please.
Item 1.
RolI.call Attendance;
X Tammy de Weerd X
X Cherie McCandless X
X Mayor Robert Corrie
Ron Anderson
Keith Bird
Item 2.
Adoption of the Agenda:
Corrie: Okay. Council you have the agenda for adoption I believe this is the
revised of 5-23-01. Any additions or corrections to that agenda? If not, I'll
entertain a motion for adoption.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we adopt the agenda for the regular City Council meeting as
noticed.
De Weerd: Second.
Corrie: Motion made and second for the adoption of the agenda revised 5-23-
01. Any further discussion? All those in favor say aye.
MOTION CARRIED: ALL AYES
Item 3.
Department Reports:
Public Works Department - Gary Smith:
A.
1. Agreement for Professional Services, JUB Engineers -
Sewer Analysis for Ten Mile Road Interchange Area:
!?~
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Wednesday, May 23, 2001, at 6:30 P.M.
City Council Chambers
1.
Roll-call Attendance: V
~ Tammy de Weerd (' Ron Anderson
-L Cherie McCandless =::K= Keith Bird
)( Mayor Robert Corrie
Adoption of the Agenda: tt/jJrov~
Department Reports:
2.
3.
A.
Public Works Department - Gary Smith:
B.
1. Agreement for Professional Services, JUB Engineers -
Sewer Analysis for Ten Mile Road Interchange Area:
d/'?p!OVfL-
2. Agreement for Professional Services, Carollo Engineers -
Wastewater Treatment Plant Non~Potable Water System
Analysis: /) t........e.....
4.-1.;1 pro v -
3. Lease Agreement for Standby Generators at Wells No. 17
and No. 19: . .L'_ ,\ -I. ~
~ c;;te.la&jdeaSi"l9r-ll:l"-t ~ /k-roftnall!?0
Parks and Recreation Department - Tom Kuntz:
C.
Skate Park Site Selection: /J /.
C?f1J?t? V'..e Tcd-t. 0/ r(.VvlG..-
2. Change Order for Storey Park Irrigation:
Accountin~~~~nt - Janice Smith:
1.
4.
1. Treasurer's Report: fh-: s:e-Je. r;L
;2..~ $krplu.[ fJro~hj - S'fttC!/ IC~ - ;-ne.r.e-h .fed..-
Canvassing the votes for the Special City Election for the Mill Levy
Increase on Tuesday, May 22, 2001: ~(/.e NtSuL-If
?&b?e ~/~ - tAf'ad(l..- It I fJ/~
Meridian City Council Agenda - May 23, 2001
Page 1 of 2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings,
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting
May 23, 2001
Page 2
Corrie: Item no. 3 is department reports. First is on public Works Department
Gary Smith, or I guess Brad Watson.
Bird: Brad Watson.
Watson: Thank you Mr. Mayor and Council Members. First item on the public
works agenda is an agreement for professional services with JUB Engineers. It's
for a sewer analysis of the Ten Mile Road, 1-84 area. Gary and I have had
multiple meetings with the developer in that area. It sounds like his schedule is
, fairly quick in terms of sewer anyway. They've requested us to retain an engineer
00 to look at interim and ultimate options to get the sewer out to that area. In Gary's
conversations with Mr. Durkin, the developer he indicated that he would
reimburse the city for the cost of the study. The study would be with JUB, who
did our master plan. They would do some more precise surveying and some cost
opinions. Their proposal is on a time and material basis not to exceed
$19,730,00. A copy of the agreement is enclosed with the packet that you
hopefully got. Public Works recommends that the City Council award the
agreement to JUB and get them under way. Are there any questions?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Brad, did Larry, -- he would have no problem signing an agreement and
everything that's stated here?
Watson: Evidently, Gary faxed over the proposal to Larry and he faxed it back
with a handwritten okay within 30 minutes.
Bird: Good. I have no other questions.
Corrie: Any other questions from Council?
Anderson: Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: Just a comment. Again I don't like to get the cart before the horse
and I always feel better if I have a signed contract. I would make this motion
contingent upon first getting the signed agreement from Mr. Durkin that he would
reimburse the city because in my opinion that's the whole reason why we would
be doing that at this point is for him. So, I would make a motion that we award
the agreement for sewer analysis for Ten Mile Road interchange area to JUB
Engineers on a time and material basis not to exceed $19730.00 contingent upon
Dakota Company agreeing to reimburse the city for the cost of the study and
authorize the Mayor to sign and the clerk to attest.
Meridian City Council Meeting
May 23, 2001
Page 3
Bird: I'll second it.
Corrie: Okay. Motion's been made and seconded to approve the
recommendation to the Council from the Public Works Department as the motion
stated. Any further discussion?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: One clarification and I think Ron stated it pretty well. This motion might not
but this is contingent upon a signed agreement, not agreeing to but a signed
contract stating that. Is that not what you meant Ron in that?
Anderson: Yes. That's exactly what I'm saying, Keith.
Corrie: All right. Let the record show, a signed contract with Dakota Company.
Any further discussion? Hearing none, roll call vote Mr. Clerk.
Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye.
MOTION CARRIED: ALL AYES
2. Agreement for Professional Services, Carollo Engineers -
Wastewater Treatment Plant Non-Potable Water System
Analysis
Corrie: Brad, second -
Watson: Thank you Mr. Mayor and Council Members. Second item is an
agreement for professional services with Carollo Engineers_ It's for a study at the
Wastewater Treatment Plant for the non~potable water system. The non~potable
water system is what comes out the tail end of the plant that's disinfected and
cleaned up. They use that throughout the plant for wash down and in some of the
processes. They use it for the chlorination of the foaming problems that some of
the processes, at least did have. Some of them still do have. That non-potable
system was put in with the original plant and we've simply been extending these
lines around the plant. It's kind of a non-critical item that hasn't had a lot of
attention paid to it in all the expansion out there. This would basically be a mini
master plan of that pumping and distribution system. John Shawcroft, the
Superintendent has been bugging me about this for about 6 months. Evidently,
they can only run about 1 spigot or hose down thing at a time before it kicks off.
Carollo has done the de-watering facility out at the Wastewater Plant. They
finished that up. They've done an excellent job. Their proposal is also on a time
and material basis not to exceed $10,356.00 and a copy of that agreement
Meridian City Council Meeting
May 23, 2001
Page 6
Watson: Councilman Bird, Mr. Mayor and Council Members. I think the low quote
is far enough below the other two that I could certainly open up that discussion
with those guys over at Western States. The thought behind that when we put it
out was that we don't know, we didn't want to be locked into paying a lump sum
at the end of this. If we wanted some flexibility obviously we probably are paying
for that flexibility. But I can certainly go back to them and see what we can do.
Bird: We can save a couple of thousand by going by a monthly rate. We can
keep it there even though we might not need it that long and then just have it
done. It's, you know and like you said, you're surely looking through June
:through the end of September because that's your normal heat area where
you're going to have air conditioning and stuff going and all that stuff.
Watson: Right. Just to point, I kind of fast tracked these guys and we got the
quotes Friday at 5and Tim Hoarding from Western States didn't get back into the
office until late this afternoon. It was just a brief discussion. We haven't talked
very much. We can certainly put this off for a week or two and go back and talk to
him.
Bird: I think you need to have it out. I have no problem passing the deal the best
price you can, 575 a week or by the month if cheaper. If that's agreeable to you
guys, the other Council people and the Mayor. I have no problem with that. I just
thought maybe if we can knock $100.00 off a week by taking it for a month, we'd
probably be better off to do that.
Anderson; Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I just question, I guess the whole legitimacy of whether this is
needed. Working on the emergency services business I always believe in being
prepared. I think you're doing a good job of looking ahead. I just read an article in
the paper this morning about Idaho Power practicing as far as who they would
have to notify as far as the power council if there was rolling black outs. Reading
that article, they indicated that jf they are going to have to do rolling black outs
that they will be informing the community and letting them know if that's going to
happen. At this point, to my understanding they haven't done that with any of the
communities. There ahs been no indication from them that rolling black outs is for
sure going to be something that's going to happen to us this summer. So, when I
look at this I think back immediately to Y2K. How many thousands of dollars did
cities spend preparing for Y2K and how much money did they throwaway.
You're asking for $32,000.00 here that may not even be spent during the 4
months. So, I guess I'm a little more conservative and I think it's good to maybe
have these numbers and have these contacts but until we hear from Idaho Power
that we're going to have rolling black outs, I guess I'm not one to say yeah, go
out there and spend the $32,000.00 until we know it's going to happen. I think
Meridian City Council Meeting
May 23,2001
Page 5
possibly be needed for a 16 week period. Basically from early June through the
end of September. If that Western States quote was used, this would amount to
$18,400.00 for the total lease. The second part of the equation is the fuel.
Obviously these are all diesel powered. Well, all the generators that are
permanent just have day tanks on them. Anywhere from 150 to 400 gallons and
that equates to, depending on the size of the generator, I think the 4 to 12 hours.
We've heard rumors of longer black outs than that. So, the water department has
been working on some back up fuel provision and I've outlined that in the memo.
They've been working with BriCo, their normal fuel supplier to lease a delivery
truck and a tanker to be stored at the Wastewater Plant. 5600 gallons of storage
,trailer. The quote that we've gotten form them as it's listed in the memo is
$100.00 per day for the delivery truck and $750.00 per month for the trailer.
Again, assuming that 16 week lease period, the cost of that lease would be
$14,200.00, Then on the second page the total cost of this whole program if lasts
from early June through September would be a little over $33,000.00 which I
guess is in some ways viewed as an insurance policy on our part. All we're
looking at tonight is we're recommending award of the lease agreement for the
generators. We're still working on the lease agreement with the fuel company
and it's not ready to present to you. The Public Works and Water Department
would like to recommend the award for the lease agreement to Western States
for stand by generators for well 17 and 19 at the rate of $575.00 per week per
unit contingent upon a satisfactory lease agreement form Western States that we
need to review and the city attorney needs to review. Are there any questions?
Corrie: Kenny, do we have any ordinances or anything that restricts 5600 gallon
storage trailer on city property or in the city limits?
Bowers: Mayor Corrie and City Council. Yes we do. There are, in the uniform fire
code, it talks about parking trucks and trailers but it only talks about in residential
area. It doesn't talk about in commercial or industrial areas. So, it's just on
residential at this time, to my knowledge. Thank you.
Corrie: Questions, Council?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Brad, it sounds like we're going to need it 4 months. Could we not get a
better deal by going with a month with Western States? I know in renting
equipment, that first, by the week is higher than if you go by the month or if you
rent by the day, it's higher than if you rent by the week. It looks like, I mean if we
could rent for 4 months for 15,000 even though we didn't use it completely 4
months, we'd be better off paying the 18,4 by the week.
Meridian City Council Meeting
May 23, 2001
Page 4
should be enclosed with your packets. Again we recommend that the agreement
be awarded to Carollo on a time and material basis not to exceed $10,356.00.
Are there any questions?
Bird: I have none.
Corrie: Okay. Then I'll ask for a motion on the recommended Council action
from the Public Works Department.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we award the agreement for construction staking for the
Wastewater Treatment Plant, non-potable water system analysis to Carollo
Engineers on a time and material basis not to exceed the amount of $10,356.00
and to authorize the Mayor to sign and the City Clerk to attest.
De Weerd: Second.
Corrie: Okay. The motion's been made and second for the recommendation of
the Council from the Public Works as stated in the motion. Any further
discussion? Roll call vote Me Berg.
Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye.
MOTION CARRIED: ALL AYES
3. Lease Agreement for Standby Generators at Wells No. 17
and No. 19:
Corrie: Item NO.3.
Watson: Thank you Mr. Mayor and Council Members. The third item is a lease
agreement proposal. We solicited formal quotes to provide 2 stand by generators
at well 17 and 19. I've put together another little memo today and passed it out
before you came tonight. Hopefully you've got that in your pile of papers there
somewhere. The water department and public works have been somewhat
concerned about the possible black outs this summer. We have 4 wells that have
permanent generators now. These 2 would obviously make 6. One would be in
the high pressure zone. One in the low pressure zone. We solicited quotes from
3 different suppliers. The memo that I passed out tonight shows the results of
those. Western States, we requested quotes on a per week basis because we
don't know exactly how long we're going to need those. Western States
submitted the low quote at $575.00 per week per unit. The other 2 were
substantially higher. We estimate that those generators would be on site, could
Meridian City Council Meeting
May 23, 2001
Page 7
from the way it sounds to me and even in California, following them, they give
you notice that those are going to happen.
Bird: But at the same token, how are you going? - If they give you notice, if they
don't give you plenty, you're not going to have a generator out there to do it. I
know that in emergency service, the fire and the police like to have generator
back ups but people out of water are just as important. If you don't have water in
your system and stuff, it's an emergency too.
Anderson: That would be my other question, We're not going to be out of water,
. we're just going to have low pressure for it being experienced without these 2
generators because we do have back up generation on some of our wells right
now, is that correct?
Watson: Councilman Anderson, Mayor and Council. Yes we do. We have 4 wells
scattered throughout the city that have back up generators. This whole program,
I was hoping we would have this discussion tonight because I'm not 100 percent
sold either at this point. Our main concern is not water to the residence and
Kenny sat in on our meeting with the fuel supplier as weil. We are all trying to
work together and come to consensus and have a plan. This is kind of where the
pianning so far has lead us. VI/e're certainly open to other ideas. I think Keith's, or
"ornm""n+ """'m"" up early '10 ou" ".....n"e..s""'+j.....nC' +hough Th"" '.....oge.. '''e 'A'a,f if the
v .IU ~''" ""......1 u..... I I VVltV I L.llLI~111rJ ..11 ~ ii V VJ I uti' Vii '1,"- II
nrohlornC' do b""como pUh1i" fha n..;"oC' go lip J'ust Jik"" V2K
f-I- """n....II..... v .'-r Nl'IIV LT....... l""'1...'"-""""'...., U I"......... .
Anderson: And i guess maybe my suggestion iike you indicated is there's not an
Urncn"y t..... 3"+ +on"lnh+ ;C' m""vha falL- t..... fhese S' lnnliers tha+ "....., ,'.."" f""lkiog '"lith th""
1::1'- u "'" VI;,.. 1::11 1. I~ SI f..AJ:t..I........ '" In. v U U""'fJlI I I L 1 V \,A Iv u....u.. V~J I', II"'"
vVestern States and the BriCo and see what kind or assembiy time, how much
ar!van"c nl"\fi"o woulr! be. ncader! Than if u!Je. net an" I'ndl'cat"lon f..nm lr!ahl"\
"'-'I: ~.............. H....1.U,Jw '\..Ai liwr 1"-...... ,",,-I' J ........,t n 'It; 10.# ~'- tIny-us ''\wi .r v
Power that there is going to be roiling black outs. I mean, if we're going to make
a decision on this it would be better to have more information and make a iittle
f-. ~ c ~,. ~ r .. ,. t ... I.. ... . . f . . ,
u8lt8r imorrnea aeCISion as Tar as wnen "Yve lTHgm amlcipale mem ana now mucn
f.f'Y'IO i.;. \./UI""II .11....:.;. tre 4- cu-nhlo "hie- cnt 11nl'Y'lent
"'HII,,", n- U"V\J\o.C: u. t.8n. ..0 ass"""",wu.... 1.1IT.w ......'.p..UfJl.. I.
VVatson: Sure.
De \rveerd:
Mr. Mayor.
Corrie: Just a minute. You can answer-
\!'..!-'-F"t.......~ f +;:,/~- :.......~ --:-9.1-- --.....";1-- I""'-_.,___=!___ ^_..J__.....__,_ ...............1.-:0- f""..__",___
i1i<ciI;;:'vIL i .~d~ jUbi YUili " iU diibit~\:::i \...rUUilt.:iiiiiGiii j-iiiueibVii b \.jU~bii "ii. vUiiiiii,ii~:F'
. ~r L I ~ fh fl. ~;I; r. I I II I}I. .1. . f ..- .... I II L
ana t:...... naa po.., .010 me wnen 1 nrSI SIanea .nlS gamenng In ormanon mal mey
deliver 2 to 3 weeks,
Corrie: Mrs. De \lVeerd.
MeridIan CIty Council Meeting
May 23,2001
Page 8
De Weerd: Brad, have you contacted Idaho Power and asked about what they
are anticipating at this point and what kind of notification they will have? What
kind of priority order they're giving for the notification process and that sort of
thing?
Watson: Council Member De Weerd, Mayor and Council. I relied on my
Superintendent's and I think Chief Bowers has went to, somebody from another
department went to a seminar or something put on by Idaho Power on this
subject. John Shawcroft and Rick Clinton or Chip Hudson, somebody from the
water department went there. This is where it all started is after that meeting.
Evidently from that meeting they didn't promise anything. They couldn't say
anything for sure but it got our guys uptight. By the way, we are putting in a
permanent generator at the Wastewater Plant. That's being bid next week so
that'll be coming to you in about 2 weeks. So, the Wastewater Plant's being
taken care of permanently right now.
Corrie: Brad, it comes to mind that 5600 gallon storage trailer. Are we still
looking for that? We may not need it but when you have a black out, if you d
you're going to need it right then. Do you have enough storage in gasoline or
diesel I guess it is now to run your generators that you have now, or are you still
looking at having a trailer?
Watson: Mr. Mayor, do you mean without the trailer do we have enough?
Corrie: Yes, or do you still want to have that trailer standing by without having
the generators at this point?
Watson: Well, we would at least want the truck. I think we would want the trailer
too because we have 4 existing generators on the wells and then we will have 3
permanent ones at the Wastewater Plant.
Corrie: Okay.
Watson: I would say yes, that will be coming.
Anderson: How big a fuel tanks do those existing generators have?
Watson: Councilman Anderson, they range from I'm thinking 150 is the smallest
one. I think there's just one of those. They're in the 300 to 400 gallon range. I
think the rate of consumption on the bigger ones is 25 gallons per hour so they
suck it down very quickly.
Nichols: Mr. Mayor.
Corrie: Mr. Nichols.
Meridian City Council Meeting
May 23, 2001
Page 9
(inaudible discussion)
Nichols: I've been called worse things Mr. Mayor.
(inaudible discussion>
Nichols: Brad, if I could ask you a couple of questions. One is, assuming the
Council would approve this lease arrangement with Western States, when would
the lease begin? As soon as they got the generator ready or when you called for
it?
Watson: Mr. Nichols, Mayor and Council. I guess that's to be determined. The
way I wrote the quote was that the lease would begin upon delivery. That's when
we would start paying for it. So, we would order it and they have a week to 2
weeks, up to 3 but by quoting they've already committed a unit. It's going to be a
pretty short lead time. Once we order it, once it arrives on site, the payment
begins. Does that answer that?
Nichols: Okay, so you didn't specify a date to begin, just simply when they could
get it ready?
Watson: I had a projected date of June 4th in there contingent upon this process.
Nichols: Okay. Well that answers my question.
Corrie: Any other questions?
Bird: I have none.
Corrie: Okay. Council's pleasure?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we delay this decision until more recommendations can be
looked into by Brad and the deal and see if we can't get better deals of the lease
agreement. When it starts. When it stops and work on the fuel also.
De Weerd: I'll second that.
Bird: And also work with Idaho Power.
De Weerd: I'll second that.
Merldian City Council Meeting
May 23, 2001
Page 10
Corrie: Motion's been made and seconded to delay the decision to a later date
after talking with Idaho Power and get better information. Any further discussion?
All those in favor of the motion say aye.
MOTION CARRIED: ALL AYES
Smith: Mr. Mayor.
Corrie: Mr. Smith.
'Smith: I'd just like to add a comment concerning power outage. I can remember
several years ago and it's probably longer than I think it is when our power went
out for 4 or 5 hours. We were scurrying around town aSking people to turn off
their sprinklers because our system was still pressurized because of our elevated
water tank. Even without any power, we had pressure in our water system. Even
though the residents didn't have any power in their homes, they were still
sprinkling their yards and washing their cars and going on with life in that regard.
We're trying to and the little flyer that we're sending out with this month's billing
trying to inform the residents how to react to a power outage in comparison to the
water usage. Hopefully we'll give them some help in dealing with that. It's one of
those things that they're able to do. Some don't recognize what the situation is. I
guess, maybe we're erring on the side of caution with this whole thing. We will
get as much information for you as we possibly can. Thank you.
De Weerd: Gary, I appreciate the letter you wrote. We've already seen how
many people read what comes in their water bill. I appreciate that effort. I would
like to know if the city has come out with some recommendations to the various
departments on energy conservation and if we have come up with any kind of
policy and a plan for our own city in conserving energy? Mr. Mayor.
Corrie: Is she talking to me?
Bird: Yes. She started to ask Gary then-
De Weerd: No. I appreciate Gary's letter but I am interested to find out if the
city has one and he's the Mayor, right?
Bird: Yes.
Corrie: At this point we do not have one. We have been talking with Idaho
Power and they're suppose to be getting us some information what to do and
how to do it. And also, for an audit for the city ways to conserve energy. I'll check
with them again. They may have gotten that We do need to, at our next
management meeting to look over that. Thank you.
Bird: Mr. Mayor. Before we leave this can I ask Brad or Gary -
Meridian City Council Meeting
May 23, 2001
Page 11
Corrie: Yeah, sure.
Bird: Can I ask Brad or Gary one more question? What are we paying to put
permanent generators at those well sites?
Watson: Councilman Bird, Mayor and Council. Most of the well sites, the
generators are in the 35 to $40,000 range. We bid those as a procurement
contract, just the equipment only. I think like well 16, it was about 5 to $6,000 for
installation. So, a little under 50.
Bird: Why are they so much more than what we put in like the police or the tire
stations or something to back up systems there? Is there a reason they have to
be? They run higher power, is that why they -440, is that what that runs?
Watson: Yeah. They're 480. They have 125 horse power pumps, huge air
conditioning units-
Bird: Okay. You answered the question.
Watson: -- they're 200 to 250 kilowatt generators.
Bird: Okay. Thanks Brad.
Corrie: Any other questions?
Bird: I have none now.
B. Parks and Recreation Department - Tom Kuntz:
1. Skate Park Site Selection:
Corrie: Okay. 8, Parks and fee department, Tom Kuntz.
Kuntz: Thank you Mayor and Council. Two items for your consideration tonight.
The first is the Skate Park site final selection. At your April 24th meeting, we
brought to you 2 sites for consideration, Tully Park and then the 58-acre future
park site. Your instructions at that time were to send out letters to these
homeowners surrounding Tulle Park, which we have done. There's a copy of that
letter attached to this memo. Two is to ask the parks commission to reconsider
both sites again, which they did at their May 14th, meeting. The parks
commission still is recommending the 58 acre site. The staff is still
recommending the Tully Park site due only to the pedestrian safety concerns
along Ustick Road. So, we need some direction from you folks tonight.
De Weerd: Mr. Mayor.
(
Meridian City Council Meeting
May 23, 2001
Page 12
Corrie: Mrs. De Weerd.
De Weerd: Some of the conversation that the commission had were a lot
geared towards liability, you know if it were, and location in the park and talked
with Tom about extending a pathway over to the far western area that Tom's staff
feel that that's where it should be so it's not near where the playground is or near
the water tower because Gary had stereotyped the kids that would go to a Skate
Park and said they would vandalize his water tank. I was waiting for some
reaction. You know, if you provide the access to the parking lot and then have
the pathway that went over to the Skate Park you know, with the city living up to
the liability of getting the kids safely there. Other discussion also was that we're
going to have to have a proactive plan regardless if the Skate Park is there or
not because we're going to have a playground. We're going to have open green
space and soccer fields. Kids are going to walk there regardless if there is a
Skate Park there or not. So, that safety concern is going to exist anyway. There
needs to be a plan. From the west I guess to really have them use the Five Mile
Creek pathway for the reason we're installing that because there's not going to
be sidewalks on Ustick for, maybe we'll find out more from ACHD, but for quite
some time. We need to continue to develop that park. I guess with all of that
discussed the parks commission felt that they were adhering to the concerns of
safety by providing that pathway to the Skate Park and you know form the
parking lot. We're just going to have to deal with a way of getting the kids to that
park whether there's a Skate Park there or not.
Bird: The 56 acres, you're talking about?
De Weerd: Yes.
Bird: Let me ask you, -- Mr. Mayor.
Corrie: Mr. Bird.
Bird; Let me ask you a question Tammy. The Skate Board Park, it was promised
to be put in this year. If we take it to the 58 acres, you're going to have to do
quite a bit of development because you're going to have no parking lot there at
the point, no restrooms. If you want to delay the skate Board Park until the 56
acres can receive that kind of stuff or has that stuff in place, and I don't believe
where the location where I was told that they wanted it in the 56 acres is not in
the phase 1 deal as I understand. You're kicking another project off the board for
a year I think. Tammy, I'll be the first to tell you that I think the 56 acres would be
ideal. I think one of these days you probably will see a skate Board Park in the 56
acres but right now, I think that area in Tully Park is the ideal situation that we've
got on board in 2001 that we can put it.
De Weerd: Mr. Mayor.
(
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Meridian City Council Meeting
May 23, 2001
Page 13
Corrie: Mrs. De Weerd.
De Weerd: Just to answer, I think there was a question there, or a comment
back to it. That was also discussed and Tom shared with the commission this
would only delay development of that Skate Park by 3 months. The 56 acres is
going to start development in August and there would be very little - We're not
talking a year difference and so they looked at all of that as well. And said that
area was already scheduled to have that Skate Park and Tom did say it was
doable where they were pointing it out. I think that was a lot of the considerations
.that they had behind their vote and it was a split vote.
Corrie: Tom, in relationship to that, are you going to have the parking lots and
all that in there in 3 months?
Kuntz: Mayor and Council. Council Member Birds comments are correct that
there will be no parking lot to service that Skate Park initially. What will happen is
if the Council decides to put it there is we would create pathways that would
come form the initial parking lot off of Meridian Road down to that site. The
restroom issue is a very relevant issue in that you know those restrooms
realistically won't be built until September, October. So, I think Council Member
Bird's comments are accurate to a point.
Corrie: I do too. I'm really concerned about the timing and putting these kids off
as long as we have. Add more too if you want Mr. Anderson.
Anderson: I just wanted to comment. I guess when I first heard the Tully Park
location I was opposed to it. Then I went out there and looked at the location with
Tom. After looking at it and seeing it on the street, it looked doable to me. I guess
I'd have some real concerns and I told Tom that day, I don't like going against
our parks commissions recommendation. Even though this was a split vote, it
was a majority and so I asked Tom to try to work it out with them to try to educate
them. To try to convince them to see if they would buy off on the Tully Park
location. Evidently a couple of them did. I guess the other thing, you know now
being on the Council 3 and a half years, we lived through Roaring Springs and it
probably wasn't one of our better decisions when we approved Roaring Springs
on the other side of the interstate. Then we had a lot of kids crossing an
overpass there without sidewalks and an adequate way to get there. So, I'm
really concerned about the safety and I'd like the kids to be able to stay on a
sidewalk to go from their neighborhoods to get to this Skate Park. Also agree
with Keith, probably as we build additional parks and we build these regional
parks that Meridian's not going to have just one Skate Park in the future. That
there will be other Skate Parks that get developed at some of the future parks.
So, I guess I, weighing all the factors on this one I would tend to favor the Tully
site at this particular time and given the circumstances. As much as I would hate
to go against our Parks and Recreation Commission I think I would with this one.
(
Meridian City Council Meeting
May 23,2001
Page 14
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
McCandless: I too viewed the Tully Park site and thought about it a lot. I agree
with both Ron and Keith and what they've said. I can't put it any better than they
did but I hate putting the kids off any longer than we have to. That site, that Tully
Park is ready to go ahead and build right now and I think we should use it.
.Corrie: Okay.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I too agree that I don't like to go against the commission but Tom went back
and it wasn't the full commission. There's only 5 of them voted. I believe that, I
don't know how long it would take to build this skate board park. If we go to this
deal, there's no reason that we can't be breaking ground within a month.
Regardless what you say on the 56 acres, you would not be ready to build it
before next summer at the earliest. You know we've just put off, in our parks
development stuff, we've just put off and put off and put off and delayed and
delayed. I think the people are getting tired of us promising something and not
seeing the product done. I believe we will have more skate board parks.
Corrie: Okay. Mr. Mayor.
Corrie: Mr. Anderson.
Anderson: I guess, given what I'm hearing, I would make a motion that the City
Council recommend or accept the Tully Park location for Skate Board Park.
Bird: I would second it.
Corrie: Okay. Motion's been made and second to have the park site selection
for the Skate Park at Tully Park. Any further discussion?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Let's put a time limit on when we finish it. Let's have it done by September
1st.
Corrie: I think, Tom you can start that tomorrow can't you?
Meridian City Council Meeting
May 23, 2001
Page 15
Kuntz: Yes sir.
Bird: Do we have the plans drawn and stuff Tom?
Kuntz: No sir. But I will get you a timeline from the landscape architect and have
it to you in a week.
Bird: Because, I am embarrassed. We budgeted stuff in that Parks department
and told people, kids that we'd have it ready and it never gets done.
De Weerd: Yes.
Corrie: I'm making talks in schools and that's their number one question. Okay.
Any further discussion? All those in favor of the Tully Park site say aye.
MOTION CARRIED: ALL AYES
2. Change Order for Storey Park Irrigation:
Kuntz: Thank you. The second item is, again I apologize for the lateness of this.
It was in your packets, added to your packets today, is a request for change
order for Storey Park irrigation. We're finding that during the construction phase
there is some need for some additional heads added to the original plan to reach
some areas including some areas in the Legion field. The additional cost of the
change order is $541.00 and we're asking for your approval of that tonight.
Corrie: Any discussion or questions? Okay. I'll entertain a motion then for the
change order for Storey Park irrigation system.
De Weerd: Mr. Mayor.
Corrie: Mrs. De Weerd.
De Weerd: I move that we approve the change order for the Storey Park
irrigation system at a cost not to exceed $541.00 to Hillside Nursery. To have the
Mayor to sign and the clerk to attest.
Bird: Second.
Corrie: Motion made and second to approve the change order for Storey Park
irrigation. Any further discussion? Hearing none, all those in favor of the motion
say aye.
MOTION CARRIED: ALL AYES
(
Meridian City Council Meeting
May 23, 2001
Page 16
C. Accounting Department - Janice Smith:
1. Treasurer's Report:
Corrie: Accounting Department. Stacey or I guess Janice is doing it? Okay.
J. Smith: Thank you Mayor and CounciL 1'm going to review the cash
investments briefly. Going over the revenue in your expenditure reports. With the
property tax that did come in, we didn't have to pull any investments. Ending in
April we have 7 months of revenue and expenditures that end in a general
balance of 308,950 in the black. 55,000 is the general. 254,000 of that is our
special revenue fund, the building department, or the capital improvement
department. Also in the Enterprise Department, they ended also in the black.
They're still in the black of 1 million 982. They're also working on some capital
projects that are in progress. They do have some big monies going out in June.
We will be tracking their progress so we can inform our investments agencies to
pull any money out of investments as needed. We'll update the Mayor and
Council as we do that. Ending with our investments, went over our investments.
(inaudible discussion)
J. Smith: The brief description on your investments. Do you have that in front of
you? Okay. We did pull some money out of our checking account because the
interest rate was dropping. We met with the Farmer's and Merchant's bank
manager Terri Amos. We opened up a money market account and moved 4
million into the money market account to earn an extra 1.2 percent on the
interest. We'll be watching that as we're, watching as the payables go out. The
rate that they came up with is the same as our investment agents and we didn't
want to have to invest it in the long range because we'll be needing it shortly in
June. We also, as of yesterday, we did have a couple investments in the Wells
Fargo. But 2 CDs came due and they couldn't beat the rates at Farmer's and
Merchant's so we took close to 530,000 out of Wells Fargo and moved it into the
Farmer's account. That's where we stand right now as of ending of this April.
We're almost in our way ending of May. We've been busy in our accounting
department working with our new financial director. She's been busy with the mill
levy and having great ideas for the budget. Do you have any other questions on
the investment, revenue, expenditure?
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I've got 2. Why are we still in the Idaho State pool at 5.82 when we've got
6.10 coming out of our Buffington, Moore and O'Neal? We've got 1.2 million in
the State Pool now that we need all the interest we can get on that to pay for our
police department building.
(
Meridian City Council Meeting
May 23, 2001
Page 17
(
J. Smith: Those 2 accounts that are in the park impact fees. We had tried to keep
that money in there. With our financial director, she would probably do an
overview. We wanted to put it in there for a year as per our auditor's suggestion
that we put some money in the State Treasurer" Pool. With Stacey on board,
maybe she can review this now. It's been in there a year and we did want to put it
in the pool because we could pull the money out quickly as we needed as in the
when they start working on the parks. Part of that is the parks impact fees and
also the fire truck fund. I'm not sure, Kenny how close you are to purchasing a
new fire truck. Its' time to review this and maybe put it in something. It was in the
. pool, we can pull it out without any penalty.
Bird: This 4 million down here in the money market, Janice, what kind of interest
are we drawing on it?
J. Smith: 4,93, or wait, no. Yeah 4.93.
Bird: And we need this money. Why don't we put this up where we're drawing the
6.10 if we don't need it?
J. Smith: We're going to probably be moving that out here the first part of June.
Right now in our general fund, what we have is only 55,000. The rest is in capital.
Anderson: I think the other thing you've got to look at Keith. They're showing
that 6.10 before they take their fees out of there. Once you take their fees out of
there, they're not that much ahead of the state pool.
Bird: Yeah they are. 7,000 out of that.
J. Smith: If you look on the Buffington, Moore's -
Bird: Yeah.
***End of Side One***
J. Smith: -- the same rate 4.9. I probably don't have it in here. I have a big large
book, but their money market's the same. We wanted to keep it in the money
market because we're going to have to pull it out. We did get penalized last time
for putting it in an investment and we had to pull it out early.
Bird: Then, you're not getting penalized in this CD from Farmer's and Merchant's,
the 4 million?
J. Smith: No.
Bird: If you have to pull it out?
Meridian City Council Meeting
May 23, 2001
Page 18
J. Smith: No. We can tell them within 24 hours when we'll need it and get it out.
Bird: Okay.
J. Smith: Did anybody else have any questions?
De Weerd: Mr. Mayor.
Corrie: Mrs. De Weerd.
De Weerd: You know, when people look at this and I know some people have
received copies of this. I don't think it's really clear what funds are committed.
You know I think it's really deceiving seeing all this money sitting out there and
not understanding what has been committed during that budget year. I think that
would be very helpful to either add it into the accounting notes or another line to
what has been committed for that current budget year.
J. Smith: That would be great. We can include it. As you can see, there's enough
room here to add it. We will add that because this is public record. If anybody
wants to get it -
Bird: Yes.
De Weerd: Well, you know, I just-
J. Smith: We know in accounting so to make it easier for the tax payers.
Corrie: (inaudible)
Bird: Nice report Janice.
(inaudible discussion)
Bird: Yeah. For us dumb guys. We're worse than the public.
J. Smith: The financial director has a few things to go over.
2. Surplus Property - Stacey Kilchenmann:
Corrie: Okay. Stacey.
Kilchenmann: I apologize this isn't on your agenda and in your packet and Will's
going to kill me. But I won't do it again.
(inaudible discussion)
Meridian City Council Meeting
May 23, 2001
Page 19
Kilchenmann: This is just a quick thing on surplus property. It's another way that
we could handle surplus property that's a little differently from the way you
handle it now. I think currently each time there's something to be disposed of1 it's
brought to you for your approval. We do need to have the elected officials
approve anything we dispose of just because of the propriety and the
appearance of when we get rid of city property. We thought that maybe another
way we could handle this is using this disposal request form. What they would do
is, department heads would fill this out with the basic information that you see
there. They would route it through accounting and we would do a quick review on
it to make sure that they have the tag number and the item's in inventory and so
forth. Then we would have the Mayor actually approve of the disposal of the
items. Then the departments go ahead and approve it. Then on a monthly or
quarterly basis we'd have you review this and sign off on it just so you know what
we're getting rid of and that there's nothing that, I mean, basically doesn't look
good, that looks fishy. Or, we're not doing it in the best interest of the Council.
That's just for your consideration of a new way that we can handle this.
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
McCandless: Stacey, would this include something like what we were talking
about on the 56 acres of the chicken coop and the barn type thing? Yeah, that
makes sense to me.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I think this is a (inaudible) good idea. Other than the fact that I think that Mr.
Nichols better look into this and make sure that it's all legal and whether Council
has to do it at a monthly, like tonight, approve ,all this stuff. I see no reason why
the department, the Mayor and you guys can't get rid of the surplus stuff.
Corrie: Mr. Nichols, if you would check that for me then we can get started.
Nichols: Yes sir.
Corrie: Thank you. Stacey, anything else? Okay. Thank you.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Meridian City Council Meeting
May 23, 2001
Page 20
Bird: Stacey, the form you sent out for the budget, J appreciate it. It looks very
good to me. t don't know if the other Council people got back their -
Anderson: I'm reading it. I'm going to work her over this weekend on it.
(inaudible discussion)
McCandless: Mr. Mayor.
, 'Corrie: Mrs. McCandless.
McCandless: I had one item I want to go over with the Council just a little bit. Did
you want to do that before or after this thing?
Bird: After.
Corrie: Tell me about what it is.
McCandless: The police department building.
Corrie: Oh. Council, do you want to hear-
Bird: Let's get through our agenda. Then let's do it afterwards.
McCandless: Okay, that's fine.
Item 4.
Canvassing the votes for the Special City Election for the Mill
Levy Increase on Tuesday, May 22,2001:
Corrie: Item 4 is canvassing vote for special City Election for mill levy increase
on Tuesday May 22, 2001. Mr. Clerk.
Berg: Thank you Mr. Mayor, Members of Council. You should have in front of
you, the results of the special election on the mill levy increase request. I will pull
the tally votes and the poll books for each precinct and pass them out for your
examination.
( lengthy inaudible discussion for several minutes)
berg: Just to give you some overview of unique things that happened yesterday
was, a lot of people wanted to come and vote on the foothills issue in Boise. We
had quite a few people wanting to vote that were in subdivisions in the county
and not in the city but they thought this election was going to impact them. A lot
of people just didn't know what north, south, east, and west was, so it's hard to
(
(
Meridian City Council Meeting
May 23, 2001
Page 21
describe. You know, surpnslng enough some people don't know what
subdivisions they live in. It's hard to find their street location and make sure they
go to the right precinct. There's just some of the unique circumstances. Like,
everything else, we did have probably a poor turn out compared to the registered
voters that we had. We also had probably 85 to 95 registered voters that
registered that day. So, you know, close to 100 new people that weren't even on
the books registered and voted.
(inaudible discussion)
,Berg: Mr. Mayor, Mr. Anderson. For paper ballots, you tally them so that you
have tally books. You have 2 tally books. 2 different people are marking them as
they read them off so it's a double check. Probably at the next election, if we -
Bird: (inaudible)
Berg: Yeah, (inaudible) has. The next election we'll look into the Ada County
election doing punch cards. The only situation we have with punch cards is we're
in line after contracted Boise City and Garden City get theirs counted first. If we
don't have the same amount of turn out paper ballots are probably just fine.
Bird: How many registered voters do we have (inaudible)?
Corrie: 13, something.
(inaudible discussion)
Berg: As of April 26th it was over 13 thousand.
Bird: That's what I thought.
Berg: So, we had just a little over 11 percent. But then how many people out
there aren't registered that could be registered. With the same day registration
they can come in and register, and vote. That also makes it a unique situation of
trying to make sure you have enough ballots printed up. So, I'll be shredding
some ballots in another year.
Anderson: What precinct is the area kind of around the older part of (inaudible)?
Berg: The precincts, it's in Meridian Road so you do have some Old Town core in
801 which voted here at City Hall and quite a bit in 800 which voted at the legion
hall.
McCandless: (inaudible)
Meridian City Council Meeting
May 23, 2001
Page 22
Berg: It's west of Meridian Road. So, there's quite a bit of old subdivisions but
you also have some to the east.
Corrie: Is 803 over there at (inaudible)
Berg: 803? Yes. That's right, it's all south of interstate 84.
Bird: (inaudible)
(inaudible discussion)
Berg: To be honest with you, we probably had a better percentage voting from
there out of what was registered.
(inaudible discussion)
Berg: Very low.
(inaudible discussion)
Bird: The library's the big one.
(inaudible discussion)
Berg: Mr. Mayor, are there any other questions from the Council?
Corrie: Any questions from the Council?
Bird: I have none Mayor.
Corrie: Okay. For the record, under the total of votes on precinct 800,801,802,
802, the total yeses were 904, nos 629 for a total of 15333 votes. The percent of
yes votes casts were 58.969 percent. This is noted that the Council has done the
official canvassing of the votes on May 23,2001 in City Council meeting. At this
point I would entertain a motion to accept the election tallies and canvass votes.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: I move that we accept the official results of the tally books and consider it.
De Weerd: Second.
Bird: I don't know what else you've got to do.
Meridian City Council Meeting
May 23, 2001
Page 23
Corrie: That's close enough to (inaudible). Okay. Motion's been made and
second to accept the canvassing by the City Council on the voting. Any further
discussion? Hearing none, roll call vote Mr. Berg.
Roll-call: De Weerd, aye; Anderson, aye; McCandless, aye; Bird, aye.
MOTION CARRIED: ALL AYES
Bird: Mr. Mayor.
. Corrie: Yes Mr. Bird?
Bird: Before we get off this. I want to thank the city clerk's office and all his
people. I think it was a very well ran election. Sorry, the outcome wasn't what -
we had to have super.
Corrie: Thank you. I, too, and for the whole Council, thank the Clerk's office for
the job that they did and also the people that worked in the voting booth areas.
Berg: Thank you Mr. Mayor and Members of Council. It is a reflection on who you
have working at the precincts that make it go smooth and have less confusion.
When you try to keep some people that have been there and can relate to the
areas of the city and help people out when they come to vote. Thank you.
McCandless: You did a good job, Will, thanks.
Corrie: Is there any other on this election? Anybody want to say anything?
De Weerd: Mr. Mayor.
Corrie: Mrs. De Weerd.
De Weerd: I have heard you know all the speculation in the media. We
haven't made any plans on if - I don't see how you can make plans before you
know the outcome. I would like to see us start some strategic planning for looking
at running another election next fall and working with our employees and citizen
groups and really starting an educational campaign. Not only that but also
looking at if a second attempt were not to pass, what the alternative could be.
Certainly, you've heard a lot of speculation and some of the feed back of some of
the people going to the polls. You know, I think that we have a lot to make some
decisions on.
McCandless: Mr. Mayor.
Corrie: Mrs. McCandless.
Meridian City Council Meeting
May 23, 2001
Page 24
McCandless: Along those lines, it occurred to me when I was thinking about it
today that maybe we should find out exactly what the people expect. The only
way I can see that we can do that is to take a survey of what they want us to put
on that. I've heard so many complaints all day long today. I know Tammy got the
opposite ones that I did and it depends on who you hang with I guess. I agree
with her on that but what do they want in order to have us pass something like
this?
Corrie: I think that what we better do, or should do, my opinion of course is that
we each take a tally of what we've heard and bring it back to the Council and
"where we would like to go. Then if we want to do it again, we can have the
attorney draw up another resolution for us. I do think we need to spend about a
week or so to gather our thoughts before we want to go. I know I have some
people I need to contact for financial assistance that would help us get the word
out a little bit more. I think maybe we do it a week or 2 and then come back and
discuss it. Then we have enough time to get to the public with that.
Bird: Mr. Mayor.
Corrie: Mr. Bird.
Bird: Just a real quick statement for. I agree with you 100 percent. We need to, if
we're going to do it bring it back and get a program. Get something lined out and
get it taken care of. I think the biggest thing we as a Council need to realize that
this isn't like budget time has been the last 3 years I've been on here pitting
department against department. This increase is for the City. If you're going to do
the department against department and this kind of stuff, so much is going to this
department, so much is going to this and stuff and I didn't vote for it because it
didn't got 0 my department. Then I think you've defeated your purpose. First
place, this is for an overall city. There's more than 3 departments in this city that
we have to run. So, if it's not for all then this is one guy that isn't going to say a
word for it.
Corrie: Well, yeah, I believe this is for our general fund. Is that what you -
(inaudible discussion)
Item 5.
Police Building:
Corrie: Okay. Mrs. McCandless.
McCandless: Yes sir. I didn't say anything.
Corrie: I know you haven't spoke for your other thing.
McCandless: Oh, I'm sorry. I thought we were still on the-
Meridian City Council Meeting
May 23, 2001
Page 25
Corrie: No. I cut that off real fast.
McCandless: We have talked about the police building for so long. We still
haven't done anything about it. Keith asked me a couple of weeks ago, when are
we going to get started on this? Well, I have talked to the architects and I've
talked to the police department. They're at a dead stand still because they have
given us 2 plans and 2 plans have been refused so to speak. They don't know
what we want. Until we tell them exactly what we want, they're not going to do
another thing.
Bird: I can understand that Cherie. I agree with them. I think the last footprint I
seen, and I know it was conceptual, and I did get some plans from the architect. I
think we need to look at where we're going out there. What kind of building we
need to put up. This is something we need to sit down with our construction
manager and find out how we can save money and in the same time be more
efficient with our heating and air conditioning and stuff and have our building look
like the rest of the buildings out there. We've got a cathedral roof and everything
else-
McCandless: Have not. It went into a flat roof.
Bird: Well, the last plans I seen did not go to a flat roof.
McCandless: The last plans had a flat roof Keith.
Bird: Bring us the last conceptual drawings then. Get with your heating and air
conditioning people so that your building can be looped heating and air
conditioning. You can save a lot of money by looping those kinds of things. We
need to do that Cherie. I'm ready to go. Where's our loan at? How come we
haven't worked on our loan?
Corrie: We have but Wells Fargo has made the final with - We can't do
anything until the final pleading with the court. We're working on that right now.
Nichols: Mr. Mayor, Members of Council. I think the appeal time has passed.
Corrie: Has it?
Nichols: Yeah. It would be 42 days from the date that the judge -
De Weerd: Yeah. It has.
Nichols: - signed the findings. That was I believe the 6th of April. That would be,
24 days and another 16 -
Meridian City Council Meeting
May 23, 2001
Page 26
McCandless: I think it was last Tuesday or the Tuesday before that, that it was
over.
Nichols: Yeah. It's passed. So, the appeal time has passed.
Bird: Why don't you call Bud.
Nichols: rm going to call him in the morning.
Corrie: The Council has approved 3.5 million, correct?
McCandless: That's correct.
Bird: Yeah.
Corrie: Okay. Then the -
McCandless: The architects have come up with a new plan with a flat roof and
with the air conditioning and heating system on the roof instead of down below.
Corrie: Okay. Who is the contract manager?
McCandless: It's Kreizenbeck.
Bird: Kreizenbeck, and who are you dealing with there, Rob?
Corrie: Okay. I will contact Kreizenbeck tomorrow along with Moorehead and
see where we are and get this thing moving because if we're not on dead center
we better -
McCandless: Well, if you need help, call me because wetve got to get this thing
going.
Corrie: Okay. I'll take that all tomorrow and I'll get whatever we need to do it. If I
have to I'll call a meeting with the Council and get it done and we'll get started
out there.
McCandless: Thank you.
Bird: Get with Bud Way too.
Corrie: I'll call Bud Way first thing in the morning.
De Weerd: Mr. Mayor.
Corrie: Yes.
Meridian City Council Meeting
May 23, 2001
Page 27
De Weerd: You know, I don't remember having any official discussion about
this at a public hearing or a workshop. Approving anything, or denying anything.
We say a conceptual from the very first thing, last spring or last May. You know,
we haven't had any official discussion since. I don't know where we get that
we've denied it twice when we haven't even had an official discussion on it.
McCandless: We have discussed it and we have discussed the amount of money
that we were able to spend. We were given the amount, $3.5 million. The
architects redrew the plans to conform with that. Like Keith said, he said you
know we've got a cathedral roof. Well, we don't.
De Weerd: Well, we haven't seen it.
Corrie: Okay. Well, I'll pull it all together.
De Weerd: No, wait. Mr. Mayor I don't know when was it we were suppose to
have seen it.
Corrie: Well, we could stand here all night and argue-
De Weerd:
seen.
No. I don't want to be accused of denying something I haven't
Corrie: Okay. Fine, but let me get this thing put together for us and stop arguing
we'll never get the (inaudible) thing done.
De Weerd: Mr. Mayor, if you'll let me speak for a moment.
Corrie: Okay. You've got one minute.
De Weerd: Oh, I do?
Corrie: Yeah. I want to get this thing done. Now, say what you have to say. I
mean, nobody's accusing anybody of anything. We said that there were 2 plans
and we refused the concepts.
De Weerd: Since when do we time a Council Member on how long they can
talk?
Corrie: Tammy, (inaudible) say what you're going to say.
Bird: Mayor.
Corrie: Say it. No. Don't Mayor me. Say it.
Meridian City Council Meeting
May 23, 2001
Page 28
De Weerd: I think that we need to get this taken care of because rumors like
this lower moral and these are the same issues that we had last year going into
budget session. Personally I do not like that kind of (inaudible) going on. If we sit
here and we let those things be said without challenging them to reality, it's going
to be voiced out there all the time. I don't think that's even healthy. This Council
has not acted on any kind of blueprints or anything. We have set a budget. We
have looked at square footage and that is it. To have that kind of stuff going
around the police department is exactly the same issues that we faced last year
during the budget session., I think that instead of letting it go, we have to face it
and say no that is not how it's been or we will just propagate it and it will just
continue to happen. That is not healthy for anyone.
Corrie: Does anybody else have anything?
Bird: Mayor, I think everybody's a little right here. Tammy I agree with you 100
percent. Let's get on with the thing. We've already messed around with it. Now
that the time's up let's get the loan in place. Let's get the plans approved and
let's get going on it.
McCandless: That's all I want.
Bird: Cherie, if you're kin with committee out the will take and let's say drawn a
new set of prints a month and a half ago which I've still got in my truck out there,
have the cathedral roof.
McCandless: Well, you don't have the latest plans.
Bird: According to Steve Simmons and Russ Moorhead I have the latest plans.
Anyway that's neither here nor there. Let's get going forward with the thing. Like
Tammy said -
McCandless: I agree.
Bird: -- this kind of stuff going around is not good, that we refuse things.
McCandless: All they want is direction from the Council so that they can proceed.
Bird: Let's get the loan first.
Corrie: Mr. Anderson.
Anderson: Mr. Mayor. I guess what I'm seeing here is that part of what's
causing the uproar here is I think a couple of things is Cherie and the folks from
the police department that are working on this are unsure of what the next step
is. Where do they need to go to get it going. Tammy's point is well taken because
I haven't seen any other drawings. I haven't seen one with a flat roof or a pitched
Meridian City Council Meeting
May 23, 2001
Page 29
roof or anything. The only ones I saw were the conceptuals that Chief Gordon
brought in. Since then we gave the $3.5 million marching order. I guess I'm
unclear at this point. I'm comfortable with saying you've got 3.5 million, build what
you can build for that. I don't really need to approve or bless a plan in my mind.
But if the Council wants to do that then we need to know that and then we need
to let Cherie and the folks form the police department know that so they can bring
a drawing back to us and we give it our blessing or whatever. I think that what I'm
saying again is it's confusion, it's frustration on everybody's part not knowing
what the next steps are. Not knowing how to get this thing off the ground. Keith
wanting to see it off the ground. Tammy feeling like we're being accused of sand
bagging it or delaying it. That's not my intention.
McCandless: That wasn't my intention to accuse anybody of anything. My
intention is to get this thing off the ground and get it going.
Bird: I want it off the ground too but I don't agree with Ron. I'm going to say
here's 3.5 million, build what you can. We could get a 10,000 square foot building
for 3.5 million if you want to fancy it up enough. 1 want a practical, conservative
building that is going to be there for a long time. I for one am not going to pass on
something that is built like Simplot's house sitting out there where everything else
in that building is flat roofed -
Anderson: Then, if that's what you want, give them the directions that you want
to approve them. Have them bring it back to the Council.
Bird: Let's do like the fire department did. Their committee went, and you know
and I sat in on that committee. It got extravagant. We cut it back. Then they came
in and showed us the picture. Then we said build the thing, right? We haven't
seen a good picture of that. I've got the conceptional thing. I've got some
drawings that have the floor plans that still showed a sloped roof. Anyway, let's
go forward.
Anderson: Then, what I'm saying is, give the committee or give the construction
manager more direction about what you want specifically so we don't waste
anymore money coming in here with drawings that you're not willing to buy off
on.
Bird: That1s tine with me.
Gordon: Mr. Mayor. I think I can answer a lot of these questions.
McCandless: Thank you.
Corrie: Chief.
Merklian City Council Meeting
May 23, 2001
Page 30
Gordon: Mr. Mayor and Council. I brought in 2 conceptual drawings. One with
floor plans and both of them were rejected if you will. They were too big or and I
believe Councilman Anderson brought a point that I was rushing things and we
weren't ready to be building this building. The last conceptual drawing that I think
that you're referring to Keith was the electrical and the heating and air
conditioning people had already gone in there. They designed everything and
drew it up. Maybe it was my fault for being too much in a hurry but then we got
back to the 3.5 million was the limit. So, I went back to Lombard, Conrad and told
them that 3.5 million was all we had, total project. Kreisenbeck came on board
and we have a building, which meets everybody's requirements except for
218,000 over. That's why I had Captain Bowman bring in those expense lists
from Kreisenbeck to see if we couldn't cut some of the expenses back to make
up that $218,000. We don't have final drawings. Where I'm at right now is exactly
what Councilman Anderson just brought up. Give me the total cost of the project,
Lombard is waiting for me to give them a date so that they can finalize the
drawing and it'll be here. It's a flat roof. It's about 30,000 flat roof. Kreisenbeck is,
when they come on board and Councilman Bird made this very clear, once they
come on board we can start talking dollars and that's what we're doing. But
nobody knows where we're going from here. We don't have a date. We don't
have a start. I can bring you conceptual drawings but Lombard Conrad is maybe
their mad at me I don't know because this will be the third drawing that they do.
You've given me the money. Give me a start date. Kreisenbeck is working on
cutting back some of the expenses and we'll have you guys a drawing in here.
That's where we're at right now.
Bird: Mr. Mayor. Bill, I agree with you 100 percent on the delay but I'm afraid to
turn people lose until we get this loan.
Corrie: We can't.
Gordon: Lombard doesn't want to draw anything until -
Bird: I don't think there's any problem with getting the loan. I mean Wells Fargo is
ready to go. But we need to get the thing in our hands so we've got money. We
can get that and I'm sure that can be done in a week. If not, sooner. Now that all
the time limits has ran through.
(inaudible discussion)
Gordon: Everybody's waiting on the date. If the date depends on the money than
that's what we need to get done.
(inaudible discussion)
Gordon: The drawing that you have in your truck has been long since done away
with.
Meridian City Council Meeting
May 23, 2001
Page 31
Corrie: Okay. Well, I'm still going to get a hold of Bud tomorrow and get a hold
of the architects and get this thing rolling for you then. Tammy brought up, Terri
Amos' wife died. Have you sent flowers. What have you done?
(inaudible discussion)
Corrie: The funeral is Friday. There'll be flowers.
Bird: What happened?
(inaudible discussion)
Corrie: That's all on the agenda. I'll entertain a motion - Do you have
something? I need to see you probably Friday for about and hour if I can if you've
got time. Anything else?
De Weerd: Weren't we suppose to have the urban renewal discussion today?
(inaudible discussion)
Nichols: Mr. Mayor, members of Council. I did a memo which I'll hand out which
is the steps that have to be gone through in the organization of the urban
renewal agency. I didn't get enough time to get a resolution to be proposed which
would expand those boundaries of the project area. I do at least have a memo
that specifies what the steps are that still need to be done. It discusses briefly
revenue allocation areas and that sort of thing.
Corrie: I guess it (inaudible)
Nichols: Mr. Mayor. I can either present it or I can just pass this out and you can
read it. I think it specifies pretty much what the next step is and that is the
appointment of a board of commissioners. It has to be done with the advice and
consent of the Council. I'm prepared to pass that out to you or put it in your
boxes whichever you prefer.
Corrie: I think (inaudible). We've got to ask the finance director if she would be
on it. I think Tammy wanted to be on it as a director, is that correct?
(inaudible discussion)
Corrie: If anybody on the Council has anybody they'd like to see on that, let me
know.
Bird: Okay, Mayor.
Meridian City Council Meeting
May 23, 2001
Page 32
(inaudible discussion)
Corrie: Okay.
De Weerd: Is there a motion to adjourn?
Bird: Do you want to hand those out?
(inaudible discussion)
.Corrie: Okay. Motion's made and second to adjourn.
(inaudible discussion)
Corrie: Any other discussion?
(inaudible discussion)
Corrie: All those in favor say aye.
MOTION CARRIED: ALL AYES
MEETING ADJOURNED AT 8:29
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
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May 18,2001
Department Report
MERIDIAN CITY COUNCIL MEETING May 23, 2001
APPLICANT Public Works Department - Gary Smith ITEM NO. 3-A-1
REQUEST Agreement for Professional Services, J-U-B Engineers - Sewer Analysis
for Ten Mile Road Interchange
AGENCY
COMMENTS
. CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
See attached
JrP.
vY fiYJ
. f~ ~U
Oif ri~
~\
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
I/ .
r
City of Meridian
Public Works Dept.
RECEIVED
MAY 1 8 2001
CITY OF MERIDIAN
Memo
dk hr- JUttfJ 23/UJ elc Ik,
To: Mayor and Council
From: Brad Watson, P.E. ~
cc: FHe, Gary Smith, PE, City Clerk's Office
Date: 05/18/01
Re: Proposed Agenda Items for May 22 City Council Meeting
The Public Works Department respectfully requests the following items be placed on the May
22 City Council agenda, under Public Works' Department Reports, for Council's
consideration:
1) Aareement for Professional Services. JUB Enoineers - Sewer Analysis For Ten Mile
Road Interchange Area. As the title implies, this agreement authorizes JUS Engineers,
who completed the City's sewer master plan, to complete a more detailed study of both
interim and ultimate sewer options for the areas along Ten Mile Road north of 1-84. This
analysis will be at a much greater level of detail than the original Sewer Master Plan. It
will include planning-level surveying (as opposed to the use of U.S.G.S quad maps used
for the Master Plan), development of possible near-term pumping alternatives, phasing of
permanent Black Cat Trunk Lift Station and cost analyses. The agreement is on a time
and material basis not-to-exceed amount of $19,730.00. In meetings with Larry Durkin of
Dakota Development, he verbally agreed to reimburse the City for the costs of this study.
A copy of the agreement is being sent to Mr. Durkin in order to obtain written confirmation
that the City will be reimbursed for this study. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for Sewer Analysis For
Ten Mile Road Interchange Area to JUB Engineers, Inc. on a time and material
basis not-to-exceed amount of $19,730.00, contingent upon Dakota Company
agreeing to reimburse the City for the costs of the study, and authorize the
Mayor to sign and City Clerk to attest the agreement
2) Aoreement for Professional Services, Carollo Enoineers -
Wastewater Treatment Plant Non-Potable Water System
Analysis. This project will evaluate, analyze and develop
alternatives for the build-out non-potable water system at the
From the desk of...
Brad Watson, P.E.
Assislant City Engineer
Meridian Public Works Department
200 E. Carlton St, Suite 100
Meridian, Idaho 83642-2600
. Page 1
(208) 887-2211
Fax: (208) 887-1297
Vo'lltsonb@ci.meridian.id.us
wastewater treatment plant. The non-potable water system utilizes treated effluent for
several plant processes, equipment wash-down and chlorination to reduce foaming. This
analysis will lead to a future design and construction contract based upon the alternative
chosen by plant staff. The contract is on a time and material basis not to exceed
$10,356.00. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for construction staking
for the Wastewater Treatment Plant Non-Potable Water System Analysis to
Carollo Engineers on a time and material basis not-to-exceed amount of
$10,356.00 and authorize the Mayor to sign and City Clerk to attest the
agreement
3) Lease AQreement For Standby Generators at Wells No. 17 and No. 19. The Public
Works and Water Departments, in order to prepare for potential power outages this
summer, is soliciting quotes for provision of two 175 I<W temporary generators at two
strategically located well sites for June through September. We expect the costs to
be under $25,000 (assuming a four month lease period) so the formal bidding
process was not used. Quotes were sent to EC Power Systems, Cummins-
Intermountain and Western States on Monday, May 14. Quotes are due at 5 P.M.
today. The Public Works Department will have a recommendation for City Council at
the meeting after evaluating the proposals on Monday.
Thank you for your consideration. Please contact me if you have any questions about any of
these projects.
. Page 2
----
.....J.U.B~
----
Engince..--. SUn'e)'ol"'ll PJunncnI
J-~c...B ENGINEERS, t-1C.
AGREEMENT FOR PROFESSIONAL SERVICES
RTW
096
J-U-B Project No.: 11757
THIS AGREEMENT entered into this 18th day of May. 200 1, between City of Meridian hereinafter referred to as the "CLlENf' and J-U-B
ENGINEERS, Inc.. an Idaho corpora lion of Boise, Idaho. hereinafter referred to as " J-U-B ".
WITNESSETH:
WHEREAS. the CLIENT intends to analvze tempOrary and permanent sewer service options for the Ten Mile Road and
1-84 InterchanGe area, hereinafter referred to as the PROJECT; NOW, THEREFORE, the CLIENT and J-U-B in consideration of their mutual
covenants herein aoree in resoect as set forth below.
CLIENT INFORMATION AND RESPONSIBILITIES
The CLIENT will provide to J-U-B all criteria and full information as to CLIENT's requirements tor the Project. including design objectives and
constraints. space. capacily and pertormance requiremenfs. flexibilily and expandability. and any budgetary Jimilalions; and furnish copies of
all design and construction standards which CLIENT will require to be included in the Drawings and Specifications.
The. CLIENT will furnish to J-U-B. as required for pertormance of J-U-B 's services. data prepared by or services of others. it available.
including,without limitation, borings. probings and subsurtace explorations. hydrographic surveys. laboratory tests and inspeclions of samples.
maferials and equipment; appropriate professional interpretations of all of the foregoing; environmental assessment and impact statements.
surveys of record. property descriptions; zoning. deed and other land use restrictions; and other special data or consultations as may be
available. all of which J-U-B may use and rely upon in pertorming services under this Agreement.
The CLIENT wlll arrange for access to and make all provisions for J-U-B to enter upon public and private property as required for
J-U-B to pertorm services under this Agreement.
In addition. the CLIENT will furnish to J-U-B: 1) All necessary materials, data mappinG, plats. etc.. to complete the work;
21 Access to the City's updated model.
SERVICES TO BE PERFORMED BY J-U-B
J-U-B will provide services as indicated in Attachment # 1.
SCHEDULE OF SERVICES TO BE PERFORMED
J-U-B will perform said services as follows; It is anticipated that the draft report will be submitted 10 weeks after receipt
of necessary data.
BASIS OF FEE AND BILLING SCHEDULE
The CLIENT will pay J-U-B for their services and reimbursable expenses as tallows: On a time and materials basis per
Attachment #2.
File Folder TItle MERIDIAN. CITY OF - Ten Mile InterchanGe Sewer Study
Remarks: Contact: Gary D. Smith, P.E., and Brad Watson, P.E.. Dept. of Public Works
The Notice to Proceed, by the Client. verbal or written, constitutes acceptance of this Agreement.
THE TERMS AND CONDITIONS, INCLUDING RISK ALLOCATION, ON THE REVERSE SIDE ARE PART OF THIS
AGREEMENT. THE CLIENT AGREES TO SAID TERMS AND CONDITIONS.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above
written.
CLIENT:
J-U-B: Project Manager: Richard T. Wiebe, P.E.
CITY OF MERIDIAN
NAME
660 E. Waterfower. 2nd Floor
STREET
Meridian 10 83642
CITY STATE ZIP CODE
250 South Beechwood. Suite 20 1
STREET
Boise. ID 83709-0944
C~ STATE
BY ~ J::f v J. 0-----
TimOlhy J. Haener, P.E.
NAME TITLE
ZIP CODE
BY (Signaturel
Robert D. Corrie Mayor
NAME TITLE
Area Manager
BY (Signature)
William G. Berg. Jr. City Clerk
NAME TITLE
DISTRIBUTION: While - J-U-8 Corporate File
Yellow - J-U-B Office FlIe
Pink - J-U-B Project File
J-U-B -01
J-U-B ENGINEERS, Inc.
(
(
ATTACHMENT #1
SCOPE OF SERVICES
SECTION 1- PROJECT UNDERSTANDING
The following describes J-U-B's understanding of the "project".
A developer is interested in developing an area in the vicinity of the proposed Ten Mile Road and 1-84
Interchange. This area does not have existing sewer service. The Meridian Sewer Master Plan indicates
this area is to be served by the Black Cat Trunk Regional Lift Station. the Black Cat. Trunk Line, and the
Ten Mile Creek Trunk Line. The developer would like to have a plan for temporary and long-term sewer
service for the area.
J-U-B will analyze reasonable temporary service options and estimate the cost of the preferred option.
J-U-B will also analyze reasonable options for phasing the regional lift station and trunk line and
determine costs for implementation of the master plan.
SECTION 2 - SERVICES TO BE PROVIDED
2.1 INVESTIGATION
The CONSULTANT shall survey spot elevations down Black Cat Road, at drainage crossings and down
the Purdum Drain and Ten Mile Creek where accessible, to determine an approximate preliminary
profile for the Black Cat Trunk and Ten Mile Creek Trunk.
The CONSULTANT shall gather existing sewer record drawings and lift station information to assist in
determining temporary discharge options. If necessary, lift stations will be monitored to estimate
current inflow and pumping capacity of the lift stations.
2.2 TEMPORARY SERVICE ANALYSIS
The CONSULTANT shall develop reasonable options for temporary service of the study area.
A preliminary opinion of cost will be provided for the recommended option.
2.3 MASTER PLAN SERVICE ANALYSIS
The CONSULTANT shall develop a sequential implementation schedule for phasing from the
temporary service option to the master plan service option and for sizing the regional lift station.
The CONSULTANT shall also prepare an opinion of the cost of construction of the Master Plan Trunk
and regional lift station to serve the study area.
2.4 FINAL PRODUCT
The CONSULTANT shall prepare a letter report summarizing the findings of the above analysis. The
report shall summarize the results in an executive summary, provide concise figures showing the
results of the model analysis and provide recommendations for implementation.
City of Meridian - Ten Mile Interchange Sewer Study
Attachment 1 - Page - 1
ATTACHMENT #2
CITY OF MERIDIAN - TEN MILE INTERCHANGE SEWER STUDY
PRELIMINARY WORK-DAY ESTIMATE
TASK '.' Pr;indpal P~o~~~: ~~j~t .... ......I.a~d ... Survey Drafts- Suryey GPS Task TASK
Engh1~~( Tech ..:' . Crew
:.: .'. . :'" ..Manager Engineer Surveyor . man Clerical Equip Subtotal TOTAL.
I Approx. Employee Hourly Pay Rate $45 $28 $28 $28 $20 $18 $12 $35 $40 Cost"
2.1 Investigation
--~.. 0.25 0.25 0.5 2 2 $3,024
Survey
Monitor L5's 2 $1,420
Record Information 0.5 $355
"..: ..':2;1I9IAL I:::::.' . ":"0;7~ '.' 2 0.25 0.5 . I. '.' .... :2 .... 2 . $4,799
2.2 Temporary Service Analysis
-- ~-
Determine Possible Discharge Options 0.25 2 $1,705
Det~rmine Available Capacity ~-~ ~--
1 $710
- ~
Determine Upgrades Needed to Existing System 1.5 $1,065
1-
Determine New Components to System 1 $710
Meet wI City and Determine Preferred Option 0.5 - $355
Estimate Cost of Preferred Option 0.5 $355
~ -----------------
- ~ - ~- -~-~---
- ~ - -- ~~--
~__~_~r~~. .___ -~-~---------- -- ~ - ~ - -- -~~~
- ---~
- - -~
.... '. 2.2 TOTAL :.......0.25 6,5 . ..:"....:.... :::. .' . .'::':'. . '.::: $4,901
.
1-
2.3 Master Plan Service Analysis
- $1,705
Determine First Phase of Regional LS 0.25 2
Determine Master Plan Trunk Quantities 8: Depths 2 $1,420
Estimate Cost of Master Plan Improvements 2 $1,420
~- - --~
..,... " - ~~~-,-- --- --~"-'------,-,--~~
...-. ... ~ ~ - ~ - ~_. - -- ~~-.~
.:.2;3rOTAL .:..0:25 6 .... .' $4,546
:.". ..:" ".
Final Product .. ~.,-
2.5
Prepare Report and Exhibits 0.5 - ~ - - - ~~----
4 2 1 $4,400
Submit Draft Report to City for Review 0.5 $355 ~~-~
~ - f---.~- -~ ,--~~-
Incorporate Comments and Final Publish 0.5 0.5 0.5 $729
I . 2:5 TOTAL I 1 4:5 ... 2.5 . 1.5 $5,484
TOTAL ESTIMATED PROJECT WORK~DA YS '.
" Costs assume an a.hour workday and include an overhead multiplier of 3.17
M-D EStimate - Ten Mile Interchange.XLS
5118/01
May 18,2001
Department Report
MERIDIAN CITY COUNCIL MEETING May 23, 2001
APPliCANT Public Works Department - Gary Smith ITEM NO. 3-A-2
REQUEST Agreement for Professional Services, Carollo Engineers - Wastewater
Treatment Plan Non-Potable Water System Analysis
AGENCY
COMMENTS
. CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
See attached
JY
rrP
cui1
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of MeridIan.
City of Meridian
Public Works Dept.
RECEIVED
MAY 1 B 2001
CITY OF MERIDIAN
Memo
#:: /;r- /nil!) 2 3~) e/ C Ih,
To: Mayor and Council
From: Brad Watson, P.E. $tJ
CC: File, Gary Smith, PE, City Clerk's Office
Date: 05/18/01
Re: Proposed Agenda Items for May 22 City Council Meeting
The Public Works Department respectfully requests the following items be placed on the May
22 City Council agenda, under Public Works' Department Reports, for Council's
consideration:
1) Agreement for Professional Services, JUB Engineers - Sewer Analysis For Ten Mile
Road Interchange Area. As the title implies, this agreement authorizes JUB Engineers,
who completed the City's sewer master plan, to complete a more detailed study of both
interim and ultimate sewer options for the areas along Ten Mile Road north of 1-84. This
analysis will be at a much greater level of detail than the original Sewer Master Plan. It
will include planning-level surveying (as opposed to the use of U.S.G.S quad maps used
for the Master Plan), development of possible near-term pumping alternatives, phasing of
permanent Black Cat Trunk lift Station and cost analyses. The agreement is on a time
and material basis not-to-exceed amount of $19,730.00. In meetings with Lany Durkin of
Dakota Development, he verbally agreed to reimburse the City for the costs of this study.
A copy of the agreement is being sent to Mr. Durkin in order to obtain written confirmation
that the City will be reimbursed for this study. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for SeVier Analysis For
Ten Mile Road Interchange Area to JUB Engineers, Inc. on a time and material
basis not-to-exceed amount of $19,730.00, contingent upon Dakota Company
agreeing to reimburse the City for the costs of the study, and authorize the
Mayor to sign and City Clerk to attest the agreement
2) Agreement for Professional Services, Carollo Enaineers -
Wastewater Treatment Plant Non-Potable Water System
Analysis. This project will evaluate, analyze and develop
alternatives for the buHd-out non-potable water system at the
From the desk of...
Brad Wat30Q,P.E.
Assislant City Engint:el"
Meridian Public Works Department
200 E. Carlton St, Suite 100
Meridian, Idaho 83642-2600
. Page 1
(208) 887-221]
Fax: (208) 887-1297
walsonb@1ci.rneridian.idus
wastewater treatment plant. The non-potable water system utilizes treated effluent for
several plant processes, equipment wash-down and chlorination to reduce foaming. This
analysis will lead to a future design and construction contract based upon the attemative
chosen by plant staff. The contract is on a time and material basis not to exceed
$10,356.00. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for construction staking
for the Wastewater Treatment Plant Non-Potable Water System Analysis to
Carollo Engineers on a time and material basis notMto-exceed amount of
$10,356.00 and authorize the Mayor to sign and City Clerk to attest the
agreement
3) Lease Aareement For Standby Generators at Wells No. 17 and No. 19. The Public
Works and Water Departments, in order to prepare for potential power outages this
summer, is soliciting quotes for provision of two 175 kW temporary generators at two
strategically located well sites for June through September. We expect the costs to
be under $25,000 (assuming a four month lease period) so the formal bidding
process was not used. Quotes were sent to EC Power Systems, Cummins-
Intermountain and Western States on Monday, May 14. Quotes are due at 5 P.M.
today. The Public Works Department will have a recommendation for City Council at
the meeting after evaluating the proposals on Monday.
Thank you for your consideration. Please contact me if you have any questions about any of
these projects.
. Page 2
TASK ORDER NO, 1
CITY OF MERIDIAN (OWNER)
AND
CAROLLO ENGINEERS, A PROFESSIONAL CORPORATION (ENGINEER)
This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the
mutual promises, covenants and conditions in the Agreement between the above named
parties dated the 1 in connection with: Wastewater
Treatment Plant Non-Potable Water System Upgrade Project (Project).
PURPOSE
The ENGINEER's scope of services, time of completion and compensation shall be as set
forth herein. Services shall generally be described as engineering planning and pre-design
services for upgrading the existing non-potable water system at the wastewater treatment
plant. Task Order No, 2 will be issued in the future, after completion of the following
Tasks 1~3, to include services during design and construction (Tasks 4 and 5),
ENGINEER'S SERVICES
Services are generally described in the following tasks:
TASK 1 - Evaluate Hydraulics
Review existing drawings and equipment with Owner's staff to determine locations of
pipelines and points of use of non-potable water. Quantify the current demands and project
future demands for non-potable water use throughout the treatment plant. Determine new
design criteria, including minimum desired flows and pressures, and meet with treatment
plant staff to explain and agree on criteria.
TASK 2 - Evaluate Alternatives for Improvement
Develop alternatives for meeting the design criteria identified in Task 1. Alternatives will
include methods for increasing the available suction head on the existing pumps, modifying
the pumps, and increasing the size and looping of the distribution system piping. Estimate
probable construction costs for the alternatives and summarize at a workShOp with Owner's
staff. At the workshop, decide which alternatives are the most feasible and discuss the
approximate priority and timing of the improvements, in coordination with future projects
planned for implementation at the treatment plant.
TASK 3 - Make Recommendations
Based on the discussion at the workshop in Task 2, define specific recommendations for
improving the non-potable water system and approximate timing for each improvement.
Summarize the evaluation and list the recommended improvements and their approximate
timing in a technical memorandum for review and approval by Owner.
..
TASK 4 - Design
(Task 4 - Design will be defined in the future, and a cost estimate will be included under a
future TASK ORDER NO.2, following completion of the above Tasks 1-3)
TASK 5 - Construction Management
(Task 4 - Construction Management will be defined in the future, and a cost estimate will be
included under a future TASK ORDER NO.2, following completion of the above Tasks 1-3)
TIME OF COMPLETION
The anticipated schedule milestones for completion are shown as follows.
· June 1, 2001 - Notice to Proceed issued
· July 15, 2001 - Workshop to discuss alternatives completed
· August 15, 2001 - Technical Memorandum completed
The ENGINEER will perform its services in a manner that will permit the OWNER to meet
this schedule unless delayed due to a cause beyond the ENGINEER's control at which time
the ENGINEER's compensation may be subject to an increase.
COMPENSATION
OWNER shall pay ENGINEER on an hourly basis in accordance with the attached fee
schedule. Subconsultants shall be invoiced at ENGINEER's cost plus ten (10) percent. All
other direct costs shall be invoiced at the actual cost. ENGINEER's total compensation for
the Scope of Services identified in this Task Order shall not exceed the amount of ten
thousand three hundred fifty six dollars ($10,356). This amount includes compensation for
Tasks 1-3. Compensation for Tasks 4-5 will be included in a future TASK ORDER NO.2.
The ENGINEER shall submit monthly statements to the OWNER based on the ENGINEER's
labor and expenses accrued at the time of billing. OWNER shall make monthly payments in
response to ENGINEER's statement.
....
EFFECTIVE DATE
This Task Order No.-1- is effective as of the _ day of
,20_.
IN WITNESS WHEREOF, duly authorized representatives of the ENGINEER and of the
OWNER have executed this Task Order No. -1- evidencing its issuance by OWNER and
acceptance by ENGINEER.
CAROLLO ENGINEERS,
A Professional Corporation
CITY OF MERIDIAN
By:
By;
Principal
By:
Principal
..,
May 14, 2001
Mr. John Shawcroft
City of Meridian
3401 N. Ten Mile Rd.
Meridian, ID 83642
Subject:
Proposal for Improvements to the Non-Potable Water System
Dear John:
We appreciated our recent opportunity to meet with you to discuss your need for upgrading the
plant's non-potable water system. The purpose ofthis letter is to propose our scope of services for
evaluating the system and initiating improvements to increase system pressure and supply.
In addition to the current occasional lack of water pressure, future upgrades at the treatment plant,
such as a second centrifuge or additional aeration basin, will fUrther strain the ability of the system
to deliver adequate non-potable water supply. The current upgrade project (including modifications
to the UV system and effluent structure) provides a timely opportunity to improve the suction side
of the non-potable water system.
We propose to evaluate the overall system including the suction line, pumps and distribution piping,
to provide a plan for both near-term and long-term improvements to the syste~ and to design and
manage the construction of the improvements. Following a discussion on the issue with Dennis
Suihkonen, our approach to improve the suction side of the system is to review the hydraulics,
evaluate alternatives for improvement and then provide the City recommendations for constructing
the improvements. If the Keller-designed project proceeds smoothly and the timing of the
construction is not delayed, we could coordinate with Keller to include some or all of the water
system improvements design in their contract. We did this for the digested sludge pumps on the last
Keller contract, and the results were satisfactory. Otherwise, we could prepare a separate set of
construction documents for bidding by contractors, for improvements to the non-potable water
system only.
The attached scope of services includes an estimate of our time required to complete Tasks 1 through
3, including review of the system hydraulics, evaluation of alternatives for improvement of the system
and recommendations for specific upgrades and their timing. The scope does not include estimated
costs for Task 4 - Design or Task 5 - Construction Management, because these two tasks will not
be defined until Tasks 1-3 are completed. We will forward Task Order 2, which will include specific
design and construction sub-tasks in the future, after Tasks 1-3 are completed.
12592 W. Explorer Drive, Suite 200 $ Boise, ID 83713 $ (208) 376-2288 $ FAX (208) 376-2251 1
Please review the attached draft scope and preliminary estimate of services. We understand that you
may want more or less engineering effort included at this time, and we would be happy to stop by and
discuss any questions or modifications with you.
If you have any questions when reviewing the draft scope or cost estimate, please do not hesitate to
call either Hank or myself.
Sincerely,
CAROLLO ENGINEERS, P.c.
Tim Tekippe, P.E.
Cc: Brad Watson, City of Meridian
Hank Galka, Patrick White, Carollo Engineers
12592 W. Explorer Drive, Suite 200 $ Boise, ID 83713 $ (208) 376-2288 $ FAX (208) 376-2251 2
ESTIMA TE OF ENGlNEERING COSTS
CITY OF MERIDIAN
WASTEWATER TREATMENT PLANT NON-POTABLE WATER SYSTEM
LABOR MANHOURS Direct TOTAL
Carollo Engineers Subconsultants Costs
5 ~
l! .... ~ ~ .~ t
~ -
~ I .1 II ~~ '"
~~ -~ <il ~ Q
Lll "jj ~ 1 u
TASK DESCRIPTION 1!~ JS II I j ]~ ;;
i ]Lll ~ -
oo ~
IE: -~ ~ -8
r- oo ~
Ui
,
Ta~k 1 w Evaluate Hvdraulics
1.1 Review Existing NPW System Pumps and Pipelines 6 4 $ 1,062
1.2 Project Future NPW Demands 4 $ 500
1.3 Determine Current and Future Hydraulic Design Criteria 6 $ 750
Task 2 - Evaluate Alternatives for Improvement
2.1 IdentifY and Describe Alternatives for Improvements 4 24 $ 2,372
2.2 Estimate Costs and Evaluate Alternatives 4 8 $ [,124
2.3 Meet with City to Review Evaluation 4 4 $ 812
Task 3 - Make Recommendations
3.1 Define Specific Recommended Improvements and Timing 8 4 $ 1,312
3.2 Summarize Evaluation and Recommendations in Tech Memo 6 10 8 6 $ 2,424
Task 4 - Desit!:n (to be included in future Task Order No.2)
Task 5 - Cosntruction Manal!'ement (to be included in future Task Order No.2)
TOTALS 42 54 0 0 0 8 6 0 0 S - S IO,JS6
Personnel Billings Rates $125 $78 SI29 $llS St 15 S72 $53 $100 Sloo
NonPotCosts'xLS, Summary
May 18,2001
Department Reports
MERIDIAN CITY COUNCIL MEETING May 23, 2001
APPLICANT Public Works Department - Gary Smith ITEM NO. 3-A-3
REQUEST Lease Agreement for Standby Generators at Wells No. 17 and No. 19
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
PARKS DEPARTMENT:
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUilDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
.~ . .i./
dJU~ JVJI"
I ,~,~~ 0 IS ~
(fY ur ~0
\
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
City of Meridian
Public Works Dept.
RECEIVED
MAY 1 B 200t
CITY OF MERIDIAN
Memo
4c~ f/Iltld 23 JU) e/ C !k?
. To: Mayor and Council
From: Brad Watson, P.E. #t/
CC: File, Gary Smith, PE, City Clerk's Office
Date: 05/18/01
Re: Proposed Agenda Items for May 22 City Council Meeting
The Public Works Department respectfully requests the following items be placed on the May
22 City Council agenda, under Public Works' Department Reports, for Council's
consideration:
1) AQreement for Professional Services, JUB EnQineers - Sewer Analysis For Ten Mile
Road InterchanQe Area. As the title implies, this agreement authorizes JUB Engineers,
who completed the City's sewer master plan, to complete a more detailed study of both
interim and ultimate sewer options for the areas along Ten Mile Road north of 1-84. This
analysis will be at a much greater level of detail than the original Sewer Master Plan. It
will include planning-level surveying (as opposed to the use of U.S.G.S quad maps used
for the Master Plan), development of possible near-term pumping alternatives, phasing of
pennanent Black Cat Trunk Lift Station and cost analyses. The agreement is on a time
and material basis not-to-exceed amount of $19,730.00. In meetings with Lany Durkin of
Dakota Development, he verbally agreed to reimburse the City for the costs of this study.
A copy of the agreement is being sent to Mr. Durkin in order to obtain written confinnation
that the City will be reimbursed for this study. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for Sewer Analysis For
Ten Mile Road Interchange Area to JUS Engineers, Inc. on a time and material
basis not-to-exceed amount of $19,730.00, contingent upon Dakota Company
agreeing to reimburse the City for the costs of the study, and authorize the
Mayor to sign and City Clerk to attest the agreement
2) AQreement for Professional Services, Carollo EnQineers -
Wastewater Treatment Plant Non-Potable Water System
Analysis. This project will evaluate, analyze and develop
alternatives for the build-out non-potable water system at the
From the desk of...
Brad Watson, P.E.
AssistantCily Engineer
Meridian Public Works Department
200 E. Carlton St., Suite 100
Meridian, Idaho 83642-2600
. Page 1
(208) 887-22 t ]
Fax: (208) 887-1297
watsonb@ci.meridian.id.us
wastewater treatment plant. The non-potable water system utilizes treated effluentfor
several plant processes, equlpment wash-down and chlorination to reduce foaming. This
analysis will lead to a future design and construction contract based upon the alternative
chosen by plant staff. The contract is on a time and material basis not to exceed
$10,356.00. A copy of the agreement is enclosed.
Recommended Council Action: Award the agreement for construction staking
for the Wastewater Treatment Plant Non-Potable Water System Analysis to
Carollo Engineers on a time and material basis not-to-exceed amount of
$10,356.00 and authorize the Mayor to sign and City Clerk to attest the
agreement
3) Lease Agreement For Standby Generators at Wells No. 17 and No. 19. The Public
Works and Water Departments, in order to prepare for potential power outages this
summer, is soliciting quotes for provision of two 175 kW temporary generators at two
strategically located well sites for June through September. We expect the costs to
be under $25,000 (assuming a four month lease period) so the formal bidding
process was not used. Quotes were sent to EC Power Systems, Cummins-
Intermountain and Western States on Monday, May 14. Quotes are due at 5 P.M.
today. The Public Works Department will have a recommendation for City Council at
the meeting after evaluating the proposals on Monday.
Thank you for your consideration. Please contact me if you have any questions about any of
these projects.
. Page 2
City of Meridian
Public Works Dept.
RECEIVED
MAY 2 3 2001
CITY OF MERIDIAN
Memo
To: Mayor and Council
From. Brad Watson, P.E. P
CC: File, Gary Smith, PEt Rick Clinton
Date: OS/23/01
Re: Lease AgreementforStandby Generators at Well No. 17 & No. 19
Three quotes were received last Friday from suppliers proposing to lease trailer-mounted
generators for Wells No. 17 & No. 19. We requested quotes on a weekly basis. The quotes
were:
1)
2)
3)
Western States
Cummins-Intermountain
EC Power Systems
$575.00 per week per unit
$900.00 per week per unit
$913.77 per week per unit
As background information, Well No. 17 is located in Los Alamitos Subdivision, just off S.
Locust Grove Road and is in the high pressure zone. Well No. 19, in the lower pressure
zone, is in Englewood Creek Subdivision near the intersection of Ten Mile and Ustick Roads.
If these two wells are equipped with generators, six of the City's 13 wells will have diesel -
powered standby power. We estimate that these units would be on.site from earty June
through possibly September. A 16-week lease period would equate to $18,400 if the
Western States quote is accepted.
The Wastewater and Water Dep~rtments have been working with their fuef supplier to
provide, through another lease agreement, a fuel delivery tank wagon truck and a 5600
gallon storage trailer. Both units would reside at the Wastewater Treatment Plant and be
used by both departments in the event of an extended power outage.
The draft lease agreement with the fuel company (Brico) quotes a
$1001day figure for the tank wagon truck and $750/month for the
trailer. Again, assuming a 16-week lease period, the fuel
equipment lease cost would be $14,200.
From the desk of...
Brad Watson, P.E.
City Engineer
Meridian Public Works Deportment
66{1 E. Watertower Lane, Suite 200
Meridian, Idaho 83642
. Page 1
(208) 898-5500
Fax: (208) 887-1297
watsonb@ci.meridian.id.us
May 18,2001
Department Report
MERIDIAN CITY COUNCIL MEETING May 23, 2001
APPLICANT Parks and Recreation Dept - Tom Kuntz
REQUEST Skate park Site Selection
ITEM NO.
3-B-l
AGENCY
COMMENTS
CiTY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
PARKS DEPARTMENT:
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
See attached
09~
evVf
roJllVv
1J~
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
Meridian Parks & Recreation
To: Mayor and City Council
From: Tom Kuntz
~CE:t\TED
MAY 1 3 2001
CITY OF MERIDIAN
Memo
Date: 5/18/01
Re: Proposed agenda item for May 23,2001 City Council Meeting
The Parks and Recreation department requests the following item be placed on the
May 23rd City Council Agenda under Department Reports:
Skate Park Site Selection - At your April 24th meeting the Council recommended
sending letters to the homeowners surrounding Tully Park and asked the Parks
Commission to review the 58 acre and Tully Park sites for the skate park. Letters
were sent out on April 30th ( see attached copy), and we have not received any
responses at this date. The Parks Commission voted three against and two in favor
of a motion to site the skate park at Tully at their May 14th meeting. Staff still
recommends the skate park be sited at Tully Park due to pedestrian safey concerns
along Ustick Road.
Recommended Council action: This is one of those situations where the Parks
Commission and staff do not agree on an issue and we look for final direction from
the City Council and Mayor. We would appreciate a final decision on this issue at
your May 23rd meeting so staff can move ahead with design and construction.
. Page 1
ROBERT D. CORRIE
Mayor
c~rY OF MERIDIAJ.i
TOM KUNTZ
Parks & Recreation Director
11 W. Bower 51.. Meridian. ID 83642
Phone (208) 888-3579 · Fax (208) 898-5501
COUNCIL MEMBERS
RON ANDERSON
KEITH BIRD
TAMMY DeWEERD
CHERIE McCANDLESS
PARKS AND RECREATION DEPARTMENT
Tully Neighbors,
We are in the final stages of selecting a site for a skate park facility, and Tully Park has
placed high on the list due to its proximity to the high school and middle school. The
... skate facility will be located in the center of the park just west of the basketball court
adjacent to the parking lot. See attached map.
The Meridian Police Department has agreed to step up their patrols of the area, and the
facility will close at dark. The youth will assist in designing the skate facility and will
also be responsible in helping police the area.
We wanted to be good neighbors and notify you of this possible addition to Tully Park.
This is a much needed facility for our youth.
If you have any questions, please call our office at 888-3579.
Sincerely,
;f!t<;-
Tom Kuntz
Director of Parks and Recreation
~
04/30/01
(
(
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May 23, 2001
Department Report
May 23,2001
MERIDIAN CITY COUNCIL MEETING
APPLICANT Parks and Recreation Dept. - Tom Kuntz
REQUEST Change Order for Storey Park Irrigation
ITEM NO.
3-B-2
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PARKS AND RECREATION DEPT:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
See attached
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10 ~p-
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Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
Meridian Parks & Recreation
Memo
~CEIVED
MAY 2 3 2001
CITY OF MERIDIAN
To: Mayor Corrie & City Council
From: Tom Kuntz 1=\<:'
Date: 05-23-01
Re: Change order for Storey irrigation system
We would like to add the following to this evening's Council agenda and apologize for the
lateness.
1. Chanqe Order for Storey Park Irriqation: Add~ional heads are needed to insure proper
coverage in hard to reach areas of the park, including the legion field. This will cost an
add~ional $541.00. We are still under budget by approximately $5,000.00.
Recommended Council Action-approve change order for the Storey Park
irrigation system at a cost of $541.00. Authorize the Mayor to sign and the
City Clerk attest the change order.
. Page 1
/~
CONTRACT CHANGE ORDER
DATE: MaY.1p',20001.
ORDER NO.: 1
CONTRACT FOR: Storey Park and Ball Fields Irri..9i!tioa IlDntDVement
OWNER: CITY OF MERIDIAN. IDAf:fO
TO: Hillside Nursery Inc.
(Contractor)
You are hereby requested to comply with the follOwing changes from the contract
I jfi .
plans and sCge' catrons:
Description of Changes In INCREASE DECREASE
This Change Order in Contract Price in Contract Price
(list separately)
Deleting the stucco band at the
concrete seat wall
Add heads, phone wire & pump wire $541.00
Sum of Increase and Decrease: $541.00
Net Change in Contract Price:
$541.00
JUSTlFICA TlON (attach supplemental documents):
Sold phone wire & pump wire per parks reauest Added new heads as needed.
CHANGE IN CONTRACT PRICE:
Original Contract Price:
Previous Change Orders No. _
Ii 63,013.67
.- -
to No.
o
Contract Price prior to this Change Order.
Net (Increase/Decrease of this Change Order:
Contract Price with all approved Change Orders:
5: 63,013.67.
1- 541.00_
$!33,554.67
CHANGE IN CONTRACT TIME:
28
~
Original Contract lime:
Previous Change Orders No. _ _ to No.
Contract Time prior to this Change Order:
Net (IncreaselDecrease) of this Change Order:
Contract Time with all approved Change Orders:
April 2001
.
-
April 20Q1
April 2001
April 2001
This document win become a supplement to the Contract and aU provisions
will apply hereto.
ACKNOWLEDGEMENT OF CHANGE ORDER LIMITS
BY CONTRACTOR
The increase or decrease in Contract price and/or Contract time stated in each and
every Change Order shall unequivocally comprise the total price and/or time
adjustment due or owed the CONTRACTOR for the work or changes ordered by the
Change Order. By executing the change Order, the CONTRACTOR acknowtedges
and agrees that the stipulated' price andlor time adjustments represent full
compensation for all increases or decreases in cost or the time required to perform
the Contract as whole arising directly or indirectly from the Change Order, including
costs and delays associated with the interruption of schedules, extended
overheads, delay, and cumulative impacts or ripple effect on all other non~affected
work under Contract not changed by the Change Order. Signing of the Change
Order constitutes full and mutual accord and satisfaction for the adjustment in
Contract price and/or time, subject to the current scope of the entire work as set
forth in the Contract Documents. Acceptance of this Change order constitutes an
agreement between Owner and CONTRACTOR that the Change Order represents
an equitable adjustment to the Contract, and that CONTRACTOR will waive aU
rights to file a claim of the Change Order after it is properly executed.
All Change Orders shall include a written record, submitted by the CONTRACTOR,
that states the basis of cost amount, including time and materials data. that enables
\he Owner to determine the necessity and reasonableness of the Change Order.
RECOMMENDED:
DATE:
LANDSCAPe ARCHITECT
APPROVED: .
DATE:
n f) .... OWNER
~J Y., C
-Ct>NTRActOR
rr; \ ( 5o;J L tV",.!'> e ry-
29
APPROVED:
uArE:; t^l{'J- 1: t., '2.-00 r
May 23, 2001
MERIDIAN CITY COUNCIL MEETING May 23,2001
APPLICANT Accounting Department -- Janice Smith
REQUEST Treasurer's Report
Department Report
ITEM NO.
3-C-1
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATJON:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
COMMENTS
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City ot Meridian.
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May 18,2001
MERIDIAN CITY COUNCIL MEETING May 23. 2001
APPLICANT ITEM NO. 4
REQUEST Canvassing the votes for the Special City Election for the Mill Levy
Increase on Tuesday, May 22, 2001
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
PARKS DEPARTMENT:
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
F
iJlrPrO
Contacted:
Date:
Phone:
Materials presented at public meetings shClII become property of the CHy of Meridian.
MAYOR
Robert D. Corrie
HUB OF TREASURE VALLEY
A Good Place to Live
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208) 888-4433' Fax (208) 887-4813
City Clerk Office Fax (208) 888-4218
LEGAL DEPARTMENT
(208) 288-2499 . Fax 288-2501
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 887.2211 . Fax 887-1297
PLANNING AND ZONING
DEPARTMENT
(208) 884-5533 . Fax 888-6854
CITY COUNCIL MEMBERS
Ron Anderson
Keith Bird
Tammy deWeerd
Cherie McCandless
Unofficial Results from the City of Meridian Special Election*
On May 22,2001
Precinct
#800
#801
#802
#803
Total
Ves
196
171
345
192
904
No
. 178
105
236
110
629
Total
374
276
581
302
1533
Per Cent of aVes" Votes Cast
58.969 %
William G. Berg, Jr.-
* Unofficial tallies until the City Council canvases the vote on May 23, 2001 City
Council meeting.