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HomeMy WebLinkAbout2003 09-02 Pre Meridian City Pre-Council Meeting September 2, 2003 The Pre-Council Meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday, September 2, 2003, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd, Cherie McCandless, Bill Nary, and Keith Bird. Others Present: Bill Nichols, Gary Smith, Kenny Bowers, Anna Powell, Doug Strong, Brad Hawkins-Clark, Reta Cunningham, Diane Stewart, Stacy Kilchenmann and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: I will open the Pre- Council Meeting on Tuesday September 2, 2003 at 6:30 P.M. in the City Council Chambers. I would ask the City Clerk to do roll call attendance please. Item 2. Adoption of the Agenda: Corrie: The second item is adoption of the agenda. We have two items on the agenda. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I move we adopt the agenda as printed. Bird: Second. Corrie: Okay. Motion has been made and second to adopt the agenda as printed. Any further discussion? Hearing none. All those in favor say aye. Opposed no? All ayes, motion carried. Item 3. Discussion of Water Service and Dry Line Sewer for Westborough Subdivision: Corrie: Therefore Item Number 3 will be the discussion of water service and dry line sewer for Westborough Subdivision. Brad. Meridian City Pre-Council Meeting September 2, 2003 Page 2 of 15 Watson: Thank you Mr. Mayor and Council Members. Where do we begin on this one? We met with you in June to talk about provision of water service to a county subdivision called Westborough. It is on the southwest corner of Chinden and Locust Grove Road. There was quite a bit of discussion there that night amongst staff and Mr. Jewett, who is also here tonight. The instruction that I believe Council gave us at that meeting was that we would go back and figure out who was paying for what and who was constructing what. Several months went by and several different plans came through and we have reviewed Mr. Jewett’s plans as well as the high school academy that is going in up there. We haven’t approved anything. We haven’t approved Westborough Sub yet pending your approval of providing water service to those five residential lots and one th commercial lot. Mr. Jewett wrote a letter dated August 15 addressed to the City Clerk, I believe that’s in your packets. In a nutshell it looks like Gold Creek Developers agrees to construct water line from the west side of the academy high school to and through their subdivision. Also contemplated in that letter is a purchase of a well lot for $30,000 that the city would build a well on. The third issue is whether to require dry line sewer for the five residential lots and one commercial lot. I feel like I’m leaving some information out so please feel free to ask me any questions. Mr. Jewett is here, he can either verify or deny what I’ve th said or if there are any changes from that letter he wrote from August 15. Corrie: Okay. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad how big is this lot for $30,000. Is it an acre or what? Watson: Council member Bird, Mayor and Council Members. I don’t believe it’s a full acre I think its closer to a half acre. Bird: Do you have to have a well lot in there? Watson: Our water master plan designates a well in that general vicinity. Bird: But not right in this Jericho Sub? That seems like a lot of money to me for an undeveloped lot. Watson: Actually the Comprehensive Plan, which does incorporate our future wells, does show it within these 40 acres. We don’t have to have them right where those dots are. They are sort of like the parks, they float a little bit but in that area of town we would need one. There’s one, I don’t know if it’s a pertinent issue or not. You had previously approved providing water and sewer service to the Valley Life Community Church and the academy high school on north Locust Grove. We proceeded with that project with the design of that project and bided I Meridian City Pre-Council Meeting September 2, 2003 Page 3 of 15 think in April. Bitterroot Construction I think was awarded the contract and they are unable to get the road closure permits that they thought they needed at that time. There was quite a scenario of events pertaining to construction and road closures in the north Meridian area over the summer that it didn’t quite turn out the way we all originally thought in April and May. Regardless they have requested at this point to be let out of their contract because of this ongoing issue of not being able to get into the road to construct the water and sewer they took on other work and they’ve indicated that they can’t begin the project until mid October I believe, mid to late October. They’ve also asked to be let out of their contract by the way. Corrie: Okay any questions of Brad. Thank you. Jewett: I’m Jim Jewett. 408 South Eagle Road in Eagle. What Brad has stated is true. As far as the well lot, you know Brad asked me to just mention it in the letter in case the Council was interested in it. If you are not interested in it you are not in anyway obligated to buy it. We were required to plat it because it’s on the Comprehensive Plan. We did there it is, if you need it five years from now call us and we will go from there but I’m just putting it on that letter so that you would have some information as far as what we would sell it for. We are trying to get this all wrapped up to finish the Westborough plat so we can conclude our trade with the school district so they can begin construction of the school, they are ready to go. We need to have a yea or a nay on this water extension we would reap to pay for the extension. We just need to get it done so we can record the plat. The plats are ready to go we just need a letter from Public Works here approving the plat and approving whether or not we go (inaudible) the water and the dry line sewer. I’ll stand for any questions. Corrie: Council. Bird: I have none. Corrie: Okay. It doesn’t sound like there is much conversation going on here. I believe that the city wanted to put in water and sewer at the same time but the ACHD said no to the closure correct. Watson: Mr. Mayor that’s correct. They could have from what I understand and have been told they could have gotten a permit to construct not with road closure but with flagger’s that wasn’t contemplated in the original contract. Consequently, there would have been quite a bit of an increase in price. We just kept hoping that we would get that road closure. There were some delays on some other projects and Linder Road that were unanticipated had to do with the school project and a couple subdivisions over there. We kept thinking we were going to get to it any day or any week and it just never panned out that way. The only other thing that I might mention that we do on all of these county subdivision or county properties that do get water and sewer service is if that is approved we Meridian City Pre-Council Meeting September 2, 2003 Page 4 of 15 have been requiring a consent to annexation agreement. Once they are contiguous, they would be annexed. Corrie: Is that the situation here? They do or they don’t or what. Watson: It hasn’t really been discussed a whole lot to tell you the truth. Every county parcel or project that comes through over the last year or two we have been requiring this consent to annex just like with Vienna Woods, Edinburgh, a handful of small parcels. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Brad in looking at the minutes from the last meeting I guess the discussion we sort of resolved most of the issue from the last discussion and I guess to follow up on Council member Bird’s question. I mean on this well lot thing I mean is it necessary to purchase this well lot. $30,000 seems like a lot for a half an acre. I can’t tell from what you have said or what we have is whether or not it’s really necessary at this time to have that well lot there or whether or not we think that’s a good deal but other then that it seems like everything else we talked about the last time has been resolved. Who is going to pay for the extension and all that stuff? I sense you were looking for some direction on that piece but maybe I just misread that. Watson: Council member Nary, Mayor and Council members. We need a well in that vicinity. Whether we can get one for no cost donated as we do with almost every other well remains to be seen. There are some other parcels in that area that is undeveloped. We don’t need it today, probably don’t need it in 12 months but within the next two to three years maybe four we will need a well up there. When I spoke with Mr. Jewett several weeks ago when we were discussing this and the price, up until that day we had never paid for a well lot they have always been donated of course that night we did pay for a well lot. Nary: Grudgingly, very grudgingly. Corrie: Any more words of wisdom for Mr. Jewett. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad I’m like Councilman Nary. All of our questions got answered except then we don’t need this lot. $ 30,000 for a lot if there’s area out there right now. We would be much smarter to go buy from one of the farmers an acre ourselves Meridian City Pre-Council Meeting September 2, 2003 Page 5 of 15 and there are a lot out there I would think for a lot less price and get an acre of ground. All of our questions have been answered I feel that we had asked for. Corrie: Any – De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I have a question for Mr. Jewett. Is this a pre development cost or this must be – how did you arrive at the $30,000. I can’t imagine you spent $60,000 an acre up there when there is no water or sewer. Jewett: No we didn’t spend $60,000 an acre. How I came up with it I just basically just chose a number. I mean there wasn’t any mathematics to it, there wasn’t any rhyme or reason I just thought that would be appropriate. I take that back there was I did sell well lot (inaudible) water and that’s what I sold it to them for was $30,000 and that was a couple years ago. You know I understand for the most part the city’s been donated lots through a subdivision and when you do a subdivision the developers getting something for what he is giving. In this case we came through with the original subdivision with 70 something lots we were offering a well lot and we didn’t get that and we ended up with this and this is kind of what we’ve put on as a value on that and we think its fair and it has everything the city needs right there. It has three-phase power, its location is right on Locust Grove, and it has an area to discharge for its overflows. It has everything it needs for a well lot. You don’t have to wait for another subdivision to come through with enough volume where they are going to offer a well lot. There is some open parcels there but they are all at this current time deed restricted anywhere close to this, this is in my opinion one of the only locations you are going to find has everything you need to be able to develop that. I guess I don’t know how you would carve off an acre off of some farmers property without subdividing like we did and that’s how we were able to create it is through the subdivision process. There is no mathematics that’s kind of the number I put on it based on other information I had. The city wants it and they want to offer less I can take it to my partners and see what they want to do but I guess you guys need to determine if you want it or not because I only platted it there because I was required to as part of my conditions of approval. I mean it can go for any other type of utility. It can go for substations, telephone exchanges anything else that has to do with public utility. At some point of none of those uses there I can re-plat it to something else and I’m not trying to force it on the city it really doesn’t matter to me. De Weerd: But in order to develop part of your parcel with the school they need water and sewer right? Meridian City Pre-Council Meeting September 2, 2003 Page 6 of 15 Jewett: Yeah but they’ve already been granted water and sewer by this Council so they don’t need the well. The well is for the future its not for today. I don’t think it was ever anticipated being needed now. I wish I could donate it, I wish I had enough coming out of that parcel of land that I could donate it but it’s just not in the cards. De Weerd: But you just kind of pulled a figure out of the air? Jewett: Basically yes. Other then what I did put in my letter is if appraisal comes in at less we would abide by an appraisal. You know if – De Weerd: I thought I saw an appraisal less a donation and so – Jewett: Right because we feel like it would probably appraise for almost twice that value. Again, that would be subject to a third parties opinion not mine. If an appraiser came in and said it was worth $10,000 then that’s what its worth. The land out there, I don’t think anything that I’ve seen lately has sold for much less then about $42,000 an acre. Even if you could buy an acre from somebody I don’t think you can get it – because that’s the going price out there in north Meridian right now it’s $42,000 an acre and climbing. De Weerd: Half of that is $21,000. Jewett: Yeah but that would be for a raw piece of ground – I mean this has everything you need right there. It has an area where you can discharge for blowing off water and it also has your three-phase power. You have no other off site costs. Then the water line is going to be right there so to tie into your existing system is minimal costs. I think that needs to be weighed at this particular site when you go to buy a site. How much is – I think your staff could tell you that Idaho Power to extend three phases anywhere is a lot of money. You got it right here on this site. You’ve got access to your water main, you’ve got access to power required power and you got access to a discharge where it would blow off your system. The same side I sold United Water had the same features on it. It had three-phase power to it, it had access on to public road, and access to the water main and it had a discharge ditch. I think its very comparable to what I have sold in the past and it’s been four years ago I sold that to United Water. De Weerd: Well I’d like to think there is a difference between United Water and us. We are not a for profit and we don’t pass those costs on to our clients or our users. Jewett: And that is true they are for profit and the city isn’t. Meridian City Pre-Council Meeting September 2, 2003 Page 7 of 15 Corrie: Anything else? Any further discussion or anything you want to (inaudible) on this one? Thank you. Next is update on the discussion on application fees for Silverstone project. Nary: I guess Brad wants to know what to do. Watson: I’m sorry I just need to understand. The Council has to since it’s in the county the Council either needs to approve or deny water service to this subdivision so I can write my service ability or will serve letter to Ada County. There’s the water issue and there’s dry line sewer as well. This is at the very very upper reach of this service area so Mr. Jewett has agreed to at least stub in services to each house so that eventually if the sewer does come he can connect to it rather then building the full dry line main in Jericho Road. That’s what Ada County was looking for from me in order to process the Westborough plat for Mr. Jewett. Do we provide water service to him, one? Two, do we require dry line sewer? Corrie: Okay what is the Council’s desire here. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: It seems to me like it’s pretty clear. I guess the only issue that we are kind of wrestling with is this well lot. It doesn’t sound like we have to have it today. I guess it sounds like something that we could continue to explore. Mr. Jewett it doesn’t sound like we are necessarily foreclosed that we opt not to do that today but if that discussion wants to be had or has you search the market there in that area and find that this is still the most likely spot for that then I guess we can deal with that at the juncture. Really, I don’t think there is any other real issue on the table. I think extending the water makes sense. I think you’ve covered all the basis we asked. I think the water and the dry line sewer makes sense. That’s what we kind of thought where we would be and I think we got that resolved and we will deal with the well lot later if you need it or how that wants to get taken care of in the future. Is that okay if we don’t mess with the well lot issue today? It seems like a lot of money but again I don’t know the market. Maybe Mr. Jewett’s right and that’s probably fair I have no idea. Watson: Councilman Nary I think that’s fair, that’s fine. We can continue to explore that. Nary: It doesn’t sound like the house is going to be built on this property so it’ll still be there for a while. We can probably address that further in the future. Watson: Correct. Meridian City Pre-Council Meeting September 2, 2003 Page 8 of 15 Nary: Mr. Jewett will want something I’m sure. Do you need a motion for us to agree to extend the sewer pursuant to all of our other prior conditions about consent to annex and (inaudible). Watson: To provide water service to Westborough Subdivision and whether or not to provide the dry line sewer. He is proposing not to provide the dry line sewer. Nary: I think we need to do both. Corrie: I think do too. Nary: I think we have to have to have both. Jewett: To put the water line in we have to take out half of Jericho to put the water line to keep the sewer in the proper corridor we’d have to tear out the other half of the road which is just not a burden of digging out another trench we are tearing out another half of road and we don’t know the grades. Like I say its on the far end of that so what I propose was stubbing the sewer service across the area where we are digging the road up so the houses have service to that corridor but leaving it at that we have no idea what to set the grades at and to have us dig up a whole side of a road I think is a great burden. If it was in the same corridor or the same side of the road where we were already digging up that’s one thing, but to ask us to dig up another half of a road to put in a sewer that may be at the right grade or may not be at the right grade. We have already designed and we’ve provided them a design where the sewer services come across the water line and get into that corridor as high as possible he can set it. Hopefully if it’s as high as possible hopefully the sewer would be lower then that. Other then that I don’t know. I just think its going to change our project considerably we would have to go back and try to redesign and tear up the rest of Jericho and its just an added burden of costs that I don’t think is wanted at this time. There’s all the houses on the other end of the street that would have to have sewer services dig the road up now to put – I thought we had agreed with Brad that we would just put the services in and exclude the dry line sewer itself. Nary: I guess that’s not maybe what I heard Mr. Watson say. Maybe did I – Watson: Mr. Mayor and Council members. I don’t think I really said one way or the other to clearly. Mr. Jewett has a valid point. This is at the very, very top end of a sewer lateral that goes up and touches Chinden. I don’t know where to set it for sure other then it would be some light guess work and just setting it as shallow as we possibly can and trying to run it down hill. If those houses and that one commercial business ever do need sewer they’ll probably have to form a LID but its not going through that project to anywhere else. The future burden of providing that sewer will be on his lots. Meridian City Pre-Council Meeting September 2, 2003 Page 9 of 15 Bird: Mr. Mayor. Where is the sewer coming from for the school? Watson: Council member Bird. It comes up Locust Grove Road and it just barely has enough depth to bring it back to the east. Everything from about an eighth of a mile west of Locust Grove falls off to the west towards the North Slough trunk that will be building next year. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: So what we are doing is placing the burden on future homeowners and they don’t know what that future burden will be? Watson: Council Member de Weerd. That’s right. There can certainly be a note on the plat that says something about future sanitary sewer service from the City of Meridian but as plat notes go that’s not a huge warning they obviously won’t know the costs involved. De Weerd: I mean have we done this before? I know any discussion we’ve had about subdivisions have always included the dry line. Watson: Perhaps Gary could talk to that. I don’t remember any dry line sewer being installed since I’ve been here but. Corrie: Gary do you have any recollection of that? Smith: Mr. Mayor and Council. The times that dry line sewer has come up the proposed developments have been way outside of our existing developed sewer area. We just waived that requirement because we just didn’t know any elevations to set those sewer lines at for a dry line. That’s the biggest problem. You certainly don’t want to end up with a situation where you have a lift station out there to serve dry line that’s been installed too deep. In this case its on the upper end of the reach of the sewer lateral and the only thing you can say from that is that you need to put it in as high as possible as far as elevation goes. Just minimal cover but still you don’t know until you start – until you have an alignment to work with and the only time you have an alignment to work with is when you’ve got a trunk line that’s designed and a route to go from the trunk line to the development. In answer to your question, I don’t recall requiring any dry lines to be installed just because of the elevation concerns not knowing how deep to build the sewer. De Weerd: I guess these were reasons of our recommendations for denial and this development was one of those, correct in the original state? Smith: Yes. Meridian City Pre-Council Meeting September 2, 2003 Page 10 of 15 De Weerd: Is because of these challenges. I’m hearing you say that you don’t need the dry line requirement in there? Smith: Well I guess it’s a situation where we don’t know where to put it vertically. If it’s not in the right location vertically then it could create a problem in the future for the property owners. In this particular case like I said it’s on the upper end of sewer lateral. You know your guess would be that if you built it to a minimum cover it would be high enough to drain into a future lateral that would come off the north slough trunk. Again, it’s just a guess and it’s an expense that we are asking the developer to incur on the basis of a best guess. It’s difficult to say well build a dry line because we know what the elevations are, if we knew what the elevations were I wouldn’t hesitate to say a dry line needs to be built because that’s what our ordinance says needs to happen. I guess we’re not very supportive of building a dry line just because we don’t know where it needs to go vertically. De Weerd: Okay but that’s what our ordinance says. Smith: That’s my understanding. De Weerd: Well what a quandary. Bird: What’s new? Smith: As I understand it that condition can be waived. Jewett: If I may. The property due west of us on Jericho is several ten acres and five-acre parcels with larger parcels behind that. You would think at some point when the north slough comes through they will develop a path of direction which the sewer main will come. I don’t think that these future property owners are going to be burdened with a major extension that will have to come to service those other large parcels and then all these other if they hook in we will just have to pay their hook up fees or latecomers fees as it may be. I think some other developer in the future is going to drive that, not these five one-acre lots. If the retaining parcel that we are going to retain on Chinden Boulevard for commercial in the future, if we drive it then we pay for it because we are the last parcels on that line. It’s either going to be burdened by this developer or some other developer in the future, I don’t think that these individual property owners are going to be burdened other than a hook up fee or some latecomers fee whenever it does get there. By putting the sewer services over to that corridor then I think we’ve eliminated having to cut their road, dig their roads up. We’ve already accommodated and their septics will be designed to easily switch over to those services. I think that from our point we’ve done everything we can to accommodate the future connection to not burden those homeowners, there is parcels that can develop. I wish I could just build it and hook into the sewer, but Meridian City Pre-Council Meeting September 2, 2003 Page 11 of 15 that just isn’t going to work like I said it just doesn’t float that way. I know the north slough is going to move forward -- I don’t know the speed, I don’t know how our economy is going to go. So we could put a dry line sewer in there and it could sit ten years and I’ve heard people tell me that pipes sitting in the ground with no water in it is not good for that long. I know of other projects of mine in the past that previous Council has waived the requirement of dry line sewers on several occasions. Corrie: Well Council you can go one of three ways. You can have him put in the water and the dry lines. Or you can put in the water without the dry lines or you can – I think the well situation has been taken care of. You have the capacity to not have the dry lines put in. In between a rock and hard place. Bird: Mr. Nary had a motion going. Nary: I guess Mr. Mayor what I would move is that we do extend the water service to the Westborough Subdivision pursuant to the policies and practices we’ve had in requiring the consent to annex to those. Also to not extend the dry line sewer at this time but that the developer will provide the stubs to – is this Locust Grove or Jericho? Is it Locust Grove where the stubs are to or Jericho? Okay. That he will provide the stubs to Jericho for future connection to sewer when it’s extended in that area. I think that covers the two concerns doesn’t it? Bird: Second. Corrie: Okay motion has been made and seconded. Any further discussion? Hearing none. All those in favor of the motion say aye. Opposed no? Okay Jim. Thank you. Item 4. Update / Discussion on Application Fees for Silverstone Project: Corrie: Application fees for Silverstone Project. Let’s hear that Anna. Powell: Mr. Mayor, members of the Council. The Silverstone came to you and asked for a waiver of their $40,000 application fee for the planned development. You asked me at that time, to do a little more research on the fee structuring when it had changed or more appropriate or the more germane question was what was the appropriate fee. I had a limited amount of information available to me so I’ve provided that to you. If I start first with the one that says Planning and Zoning fees paid October 1, 2002 through August 18, 2003 that gives you an idea of the combined total of the application fee. Like Paramount for the annexation request the PD the Preliminary Plat was $23,868. That’s just the magnitude of the fees but those are combined fees. The Accounting Department doesn’t keep track of just PD fees paid just annexation fees paid for the project. They take in the fee for the whole project and that’s what’s reported before you. I Meridian City Pre-Council Meeting September 2, 2003 Page 12 of 15 couldn’t get a lot of detailed information on that without doing a whole lot of work which I didn’t think you really wanted me to do that much work. Just kind of giving you a brief shot of what I had available. The other document I provided you is just a quick analysis of the applications we’ve taken in this year. It’s stth January 1 of this year through the 15. I’ve looked at the number of applications and then just a general idea of how difficult they are like a preliminary plat is twice as hard as a final plat which is twice as hard as a sign application which is twice as hard as a accessory use permit. It’s just a real general waiting factor there, nothing scientific by any means. We don’t keep track of how many hours we spend on individual projects we just don’t have any record keeping so this was kind of just a gut reaction. If you are just looking at our personnel costs. What we would need to cover our personnel costs from applications we’d need to have an average application fee of around $780 for – so that would be like for a Final Plat. A Preliminary Plat would be closer to $1,500. If you wanted to cover all the costs of the Planning Department, your total average cost for a Preliminary Plat or for a Planned Development would need to be about $2,600. Again these are just real rough estimates and that’s why I wanted to give you a range to look at there between the personnel costs and covering all costs. Silverstone had offered to pay $3,932.85 given the size of the project. The 80-acre size compared to a lot of the other projects that went through, it would seem to be reasonable. I do think there’s a flaw in the fee structure regarding these commercial Planned Developments. The per square foot costs just adds up far to quickly for those – the 480 base fee seems to be reasonable if you are just looking at covering personnel costs versus total costs for the department. The other cost really its just that looking at the site design for the PD and considering the uses, so probably a per acre fee would be more appropriate for rather the a per square foot fee because we do just have to evaluate the parking and the layout and the number of parking stalls and things like that. There’s a $15 an acre fee that’s currently in the fee structure for annexation that would seem to be appropriate either $15 or $20 per acre. It would seem to be a more appropriate way to go for these commercial applications if we are trying to cover at least the personnel costs. Those costs that I did is just for Planning and Zoning Department, it doesn’t acknowledge the fact that the Clerk’s Department spends an awful lot of time on these applications as well. That’s what I looked at. If you have questions I would be happy to answer them. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess I don’t really have a question. I’m comfortable with the methodology that you used. It appears to me what Silverstone is asking is if they just pay the straight fee as it would be calculated by our ordinance it would be twice as much as the application fee for the Paramount Subdivision which to them doesn’t make much sense and really doesn’t to me either. I guess what I’m Meridian City Pre-Council Meeting September 2, 2003 Page 13 of 15 comfortable with whether they are or not I guess I don’t care. I think that I’m comfortable in you negotiating something less than that based on the methodology that you’ve come up with and memorialize that in some fashion because obviously until we actually change the ordinance and at least with all these fee ones I’m sure as you know it’s a lot of time and effort and discussion with the different affected parties and people who have some real stake in what those fees are and how they are calculated. It’s up to whatever the rest of the Council says but I don’t have a problem in us granting you authority to negotiated something less then the fee as outlined in that and if that can’t be reached then coming and telling us what that is and if that can’t be reached then like what Mr. Watson’s did in this issue with Westborough we can certainly come and discuss it again. I don’t know that we need to decide on a fee. I think we are deciding more on the methodology that you feel is appropriate and I think what you have come up with is appropriate so. Corrie: I would agree. Bird: I would agree. McCandless: I would agree. Powell: Mr. Mayor, Members of the Council. I would feel most comfortable having you decide the fee because that’s the way the ordinance is written right now and then I would put forward a resolution to change that part of the fee structure so that we are on a consistent basis. I think what they have offered as far as the $3,900 would be in line with what everybody else has been paying. The actual methodology I suggested to you would knock that lower that would be honest with that. I would feel – I think that their offer is in line when you consider that they’ve also paid application fees for preliminary plat and a rezone and an annexation. Its very similar to some of the other ones that have been paid and since that’s what they’ve offered I think it would seem appropriate just to accept their offer at this point and then go through the hearing process to amended the fee schedule. Corrie: We are talking about a $3932.35? Powell: Yes sir. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would agree with Anna on that for this project. Let’s do it and then let’s get down on the fee structure and take on as recommendations and stuff and let’s get that ordinance changed so we are not having this come up before us all the time. Councilman Nary was 100 percent right, you know we are asking them Meridian City Pre-Council Meeting September 2, 2003 Page 14 of 15 for double the fees of what one big development got for their fee so I would like to go that way. Let’s just go with their offer on the fees for this one and then let’s get into the fee structure and get it taken care of so you are not having to do this all the time Anna. Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor just a suggestion to Anna. With the park impact fee issues we found it very helpful to involve the Finance Department in calculation of the fees and all that how that works. I think you have to build into the fee structure some of the other incidental costs such as the Clerk’s Office. A portion of the civil legal services is budgeted out of the Planning and Zoning Department I believe because that’s where a lot of the work is. All those costs need to be considered and I think in fairness to those that pay and those that have to assess the fees that use the Finance Department to get there will be very helpful in coming up with a good supportable number when we go to those constituencies that have to pay those fees. De Weerd: Mr. Mayor. Corrie: Mr. de Weerd. De Weerd: I think we are all in agreement on this particular application and I appreciate what our attorney has added. I would appreciate it – I think a fee structure was proposed to the various people they are impacted – that’s impacted by these. With the BCA and AGC so I would like to see you work with them as well. Powell: Of course. De Weerd: As you are looking at that. Powell: Actually I’m speaking to them in October so if I could meet with Stacy and come up with something before then I can present that at their meeting. Okay thanks. Corrie: Anything else? Nary: Did you need a motion? Corrie: Did you need a motion or did you just want to do that? Powell: I don’t know if it needs – Meridian City Pre-Council Meeting September 2, 2003 Page 15 of 15 Nichols: Mr. Mayor, Members of the Council I think a motion would be in order. Bird: Mr. Mayor. Corrie: Okay. Mr. Bird. Bird: I move that we approve the fee structure that Anna and Silverstone worked out for this existing application. Nary: Second. Corrie: Okay motion has been made and seconded to go with the fee that was worked out with this applicant. We are talking about $3932.85. Motion made and seconded. Any further discussion? That wraps up the Pre-Council Meeting so I will entertain a motion to close the Pre-Council. De Weerd: So moved. McCandless: Second. Corrie: Motion made and second to close the Pre-Council Meeting. All those in favor say aye. Opposed no? Motion carried. Pre-Council closed at 7:15 P.M. MOTION CARRIED: ALL AYES Corrie: Hearing none all those in favor of the motion say aye. Opposed no? All ayes. MEETING ADJOURNED AT 7:15 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: / / ROBERT D. CORRIE, MAYOR DATE ATTESTED: WILLIAM G. BERG, JR., CITY CLERK