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HomeMy WebLinkAbout2002 08-27 Meridian City Council Regular Meeting August 27, 2002 The regular meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday, August 27, 2002, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Keith Bird, Bill Nary, Cherie McCandless, Tammy de Weerd and Bill Nichols. Others Present: Pauline Skeggs, Stacy Kilchenmann, Shari Stiles, Steve Siddoway, Brad Watson, Gary Smith, Ken Bowers, Mike Worley, Tom Kuntz and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: Welcome to the City Council Regular Meeting on Tuesday, August 27, 2002 at 6:30 P.M. I want to welcome you all here this evening. Mr. Clerk if you would give us a roll call attendance please. Item 2. Adoption of the Agenda: Corrie: Council Item Number 2 is Adoption of the Agenda. I have a couple of additions if I might. One under Finance Department, Stacy Kilchenmann. We have Number 1 Finance Report and also she would like to get a purchase policy to you for your either acceptance or change. Then Item D, under department reports Pauline Skeggs would like to go over the travel policy and get either your approval or change in that one. Then Item Number 12 at the request of Council President and myself we would like to discuss the Pre-Council format that will be Item 12. Any other additions or corrections to the agenda? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we adopt the agenda with the changes as noted. McCandless: Second. Corrie: All those in favor of the adoption of the agenda with the changes say aye. Opposed no. All ayes, motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: 5-A. Resolution No. 02-384: Approving Stipulation to Terminate Legal Services: Meridian City Council Regular Meeting August 27, 2002 Page 2 of 39 B. School Resource Officer Agreement with Joint Meridian School District: C. Addendum No. 1 to South Slough Sewer Project License Agreement with Nampa & Meridian Irrigation District: D. White Drain Sewer Trunk Project – Yorgason Easement: Corrie: Item three is the Consent Agenda. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I’d like to move Item 3-A to 5-A. We just have to substitute a different agreement to that Item. Corrie: Okay. Any other changes on the Consent Agenda? Bird: So then do you want to – De Weerd: So do you want to – Bird: make a motion to approve it. Nary: Yes, Yes. Bird: With that change? Nary: What’s that? Bird: Are you making a motion to pull that and then approve it? Nary: Oh yes, I still want to approve it. I just simply wanted to substitute, there was one language change that’s been done, that’s been added. I think everyone – Bird: Okay your just pulling 3-A to 5-A. Nary: Correct. Bird: And then you want the consent agenda approved then? Nary: Yes. Bird: Okay I’ll second that. De Weerd: That was your motion? Nary: Yes. De Weerd: Okay. Meridian City Council Regular Meeting August 27, 2002 Page 3 of 39 Corrie: Motion has been made to approve Consent Agenda with Items A moved to 5. Any further discussion? Excuse me, Mr. Berg can you give us roll call, please (sic). Berg: Thanks for the motion. Corrie: Mr. Berg can give roll call, please. Berg: Roll Call on the motion that was made. Roll Call vote: Nary, aye; Bird, aye; De Weerd, aye; McCandless, aye. Corrie: Okay all ayes. Motion is carried. MOTION CARRIED: ALL AYES Item 4. Department Reports: A. Finance Department – Stacy Kilchenmann 1. Finance Report: 2. Purchasing Policy: Corrie: Okay Department Reports A, Financial Department Stacy Kilchenmann. Kilchenmann: Mayor, Members of Council. I’m not going to go in detail in through the Financial Reports. We are nearing the end of the fiscal year about to enter our last month, and everything is on target except for the few items that we will discuss when we do the budget amendment, which is an item later on the agenda. Are there any particular questions on the financial statements? Bird: I have none. McCandless: No. Corrie: Hearing none, no. Thank you. Kilchenmann: Okay the next Item would be the purchasing policy, and I had sent everyone the desk manual that had accompanied that policy previously. I put it on your desk again cause my staff just added a couple things like emphasizing that it’s the department’s responsibility that they adhere to the purchasing procedure. This actually gives the detail of how we will make sure that each purchase actually is entered into the purchase order system, has a purchase order number, provides tracking, reporting and so forth. Are there any questions on this? Bird: Mr. Mayor. Corrie: Mr. Bird. Meridian City Council Regular Meeting August 27, 2002 Page 4 of 39 Bird: I think this is very, very good and the department heads are going to have to hold their employees accountable and the Mayor is going to have to hold the department heads accountable if this happens. I think its going to be a much cleaner set-up for our county, and I think – would you like us to pass on – have a resolution drawn up tonight? Kilchenmann: Yes, I believe that Mr. Nichols office has prepared a resolution. At least Will and I got an email with the resolution and we didn’t exactly understand it but – Bird: We don’t have it before us tonight but we can sure make a motion to have the attorney draw up a resolution to bring forward, and if that’s what you would like I would be happy to make that motion – Kilchenmann: Yes. Bird: -- to have the attorney draw up a resolution, on a policy regarding the processing invoices for payments for the City of Meridian. Nary: Second. Corrie: Okay Motion has been made and seconded for the attorney to draw up the resolution for the processing invoices for payment. Any further discussion? All those in favor of the motion say aye. All ayes, motion carried. MOTION CARRIED: ALL AYES. B. Public Works Department – Brad Watson: 1. Tabled from August 6, 2002: Five Mile Sewer Trunk Extension Latecomer Agreement – Sundance Development Company (Silverstone): 2. Carol Subdivision Sewer and Water: Corrie: B Public Works Department, Brad Watson. Watson: Mr. Mayor, Council Members. Item Number 1, the Five Mile Sewer Trunk Extension Latecomer Agreement. I revised that again last week and sent it to Sundance Company. I haven’t received their signed agreement or comments on that so rd I asked that it be tabled to September 3. Corrie: Okay, any questions on the Five Mile Sewer Line Extension Latecomer Agreement with Sundance Company of Silverstone? Bird: Mr. Mayor. Mayor: Mr. Bird. Meridian City Council Regular Meeting August 27, 2002 Page 5 of 39 Bird: Brad have you been in contact with Sundance? Have you guys – has the agreement been worked out and they just haven’t gotten around to signing it. Watson: Councilman Bird, Mayor, Council members. I have been corresponding with them since I got back on vacation via email. The agreement that I sent them last was edited to read exactly what they had redlined several months ago, and they evidently found additional things that they wanted to correct, I since have corrected those things and have sent it to them again. I guess I’ll leave it at that. Bird: You don’t foresee any problems or anything? Well I mean its working – what they have agreed – what they wanted changed is okay with you? Watson: Yes. Bird: Okay. Watson: So far. Bird: So far, okay. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Do you think one week is enough or should we set it out for two since there is a holiday, so they will have it done, rather then -- Watson: Council member Nary, that’s probably a good idea since I would have to have it in, in two days to the Clerks Office and that’s probably not going to happen. Maybe two weeks would be more appropriate. th Bird: So September 10. Corrie: Thank you, any other discussion? De Weerd: I have none. Bird: I have none Mayor. Corrie: I entertain a motion then for the table request. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I move that we table Item B-1 the Five Mile Sewer Extension Latecomer th Agreement from Sundance Development Company to our September 10 meeting. McCandless: Second. Meridian City Council Regular Meeting August 27, 2002 Page 6 of 39 Corrie: Motion has been made and second to table the Five Mile Sewer Trunk Extension Latecomer Agreement with Sundance Development Company with Silverstone till September 10, 2002. Any further discussion? All those in favor of the motion say aye. All opposed. Okay motion is carried. MOTION CARRIED: ALL AYES Watson: Okay, thank you. Our next item is a discussion on -- it revolves around the south slough sewer project and the residents of Carol Subdivision. As you know it’s a County Subdivision located southeast of the Ustick, Eagle road intersection. We had a neighborhood meeting with those property owners in February as we were trying to kick this project off and get into final design. Some of the questions that were brought up were can we hook up to the sewer that’s in the road as you know we also added water to the project, so they also wanted to know if they could hook up to water, can they hook up to one or the other. Do they have to be annexed? The question actually came out, do we have to hook up, we of course answered no at that time. That was a rather easy one. Probably should have an exhibit up on the wall or something to show you, about a third of the lots are actually contiguous to city limits, either to the elementary school River Valley or Packard Acres Number 1. Not all of them can annex immediately, we’re to the point where we are going to put plans out on the street and I need to send somebody out to the neighborhood to ask the residences where they want those services stubbed into their property. Inevitably when they go out there to ask that question the residences will ask, where do we go to sign up or what do we have to do to get connected to utilities. I don’t know if I want to tell them, and I certainly can tell them that we can just do a (inaudible) as soon as your contiguous you can apply for service and you’ll also have to annex but I think that there are other property owners that are interested in hooking up that aren’t contiguous. I guess I’m just hoping for a little bit of direction on that before we go knocking on doors. Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor just an additional item for consideration in connection with these questions. If you did have maybe some kind of hodge podge type annexation type issue, you know maybe a corner of one lot to a corner of another is it contiguous and so forth, you could have some real nightmares for your Police Department. Cause you could have one house that’s in the city limits and one next door to it that’s not and two doors down is and it could be a real problem for them to know whether an individual house is in the city limits or not, you know. What’s the proper jurisdiction for a domestic violence call or those kinds of things? We need to take those into consideration. It’s possible the whole subdivision would be annexable, because of it’s – the lot sizes and the fact is – I don’t think that there is any lot out there that is five acres out there. The whole thing could be annexable but then you have a political issue that. How much lighter fluid do you want to throw on that fire? Those are things for you to consider in trying to set a policy that Brad can take out there. Corrie: They could paint each house in the county green and the others red. I mean – Meridian City Council Regular Meeting August 27, 2002 Page 7 of 39 (Inaudible discussion amongst Council Members) Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Brad what – when you met with the homeowners out there was there quite a few or not to many that were interested in hooking up to the city water and sewer. Watson: Councilman Bird it’s – we didn’t take a poll or anything, there were about seventy people at the neighborhood meeting and I probably had six to seven, eight different property owners either come up to me after the meeting or call or email on subsequent days wanting to hook up. There is probably an equal number just wanting to know if they could. To kind of complicate matters even more then what we have already told you is if once, the sewer and water are installed, if they have a failure, septic tank failure, they won’t be issued another Septic System Permit. They will be forced to hook up and then we really don’t have much choice in the matter, other then asking for the Annexation Agreement in return, or consent to annex. Bird: Well Brad is it real important that we do the stub outs at this point as we go through to have the stub outs. Watson: Yes Bird: -- and what do we do bring it to the property line? Is that how we do it Brad? Watson: Traditionally in a new subdivision we take it past the back of the sidewalk, this one doesn’t have an existing sidewalk, so I don’t know exactly where the property line lies in relation to curb. Yes its stubbed just to their property. We have to stub it out on this one because we are tearing up the whole width of the road and rebuilding it. As part of this project (inaudible) De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Brad have we ever had this situation come up before? Watson: Council member de Weerd, not to my knowledge and evidently not to Gary’s knowledge. Corrie: Brad do you think over half of the people want to be hooked up now? Watson: Mr. Mayor I don’t know that it would be half. I do know that there is a handful that are adamantly opposed of hooking up too. They at least from what I heard are the minority but again I didn’t take a poll, maybe its more then what I’ve heard from. I think their concern was not so much hooking up but being annexed. Meridian City Council Regular Meeting August 27, 2002 Page 8 of 39 Corrie: I suppose if a fire was involved that the Fire Department would go to any house out there. The Police Department would have to find out if they are in the city and then they would have to have the county do the write up and report. Is that right Chief? Worley: Mr. Mayor, Members of the Council the fact is what happens is we wind up providing service to residents in the county because it really isn’t practical to stop and find out where a residence is. If it appears to be in the city we go on it and it has a potential of compromising, like arrest situations, but most of the things we respond to it – it really is more of a matter of were providing service to non-residents. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I think realistically it’s more of the political issue about creating these enclaves and we already have an issue regarding enclaves. We have had a discussion about enclaves in having them within the city. The State Statute now allows us to annex enclaves but I do agree with Mr. Nichols it is the issue of how much gasoline on that fire do you want to have. At some point, we have people here who want to hookup to our sewer system that are able to do it and it’s really not a good reason to deny it. The fact that their neighbor doesn’t want to hook up until their septic system fails really isn’t a problem for anybody else, normally isn’t a big deal. It is a problem in creating enclave situations over and over. Here we are almost having to willingly grant enclaves whereas before they were kind of thrust upon us but I do think that really the answer to this is more of the political question of do we want to say we are going to at least -- make some forward progress in eliminating enclaves in some orderly fashion in some manner that makes some sense and gives some people opportunity to know that’s what’s going to happen. Or do we want to just keep perpetuating the enclave situation that we have? You know on these I think the answers are pretty clear, if folks want to hook up to our water and sewer service there’s not a good reason to really deny it. There’s no reason to deny and hold some people hostage cause some of their neighbors don’t. I think it really is a situation that at some point its going to be a difficult situation to justify to the public that we are providing city services to non city residents just simply because we don’t want to take the political step of making them mad by annexing them into the city even thought they fit under every scenario that the State Statute allows. I think that’s really the political question that we have to answer. We don’t need to answer it today but I think it’s something that we at least need to think about as to where we are going to go a year from now or two years from now or as we grow. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I agree with Councilman Nary. The one thing is, is not all these homes are contiguous for annexation if they don’t go the domino effect. What we have done in the past when there has been something like this come up – on a item basis is they’ve hooked up and signed an agreement that once they are contiguous they would come into the city. Actually with our water and sewer we are getting our cost and everything Meridian City Council Regular Meeting August 27, 2002 Page 9 of 39 out of it, so it isn’t – the other city taxpayers aren’t subsidizing that thing. I see where Councilman Nary is coming from though. I agree that it isn’t fair to the taxpayers – but on the same token with water and sewer they are paying their way if they are hooked up to it, and I don’t know I’m like Councilman Nary. I mean it’s hard if it’s out there and they need it and if they’ll sign an agreement. You know that’s what we have done in the past on individual cases, so I don’t know how you can deny it Brad if they are willing to sign. Corrie: I would agree if they were wiling to sign it and they come contiguous to hook on to the city. However, what if they aren’t willing to do that even at that other point, you have to force it. It’s either going to do it now or delay it to but Council is going to have to make that decision. I think probably to have the best of all worlds is to have them sign an agreement that once they become contiguous that they will hook up to water and others they will have to do it in four or five years and its in. Bite the bullet, you can make the time, – Council can make the time either one-year, two years, three, five or whatever. Anyway, you look at it we are going to be condemned for something. You might as well take the spoonful of medicine and make the decision. That’s my opinion. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: You know I agree with Councilman Nary and this is – I think this is different then what we’ve done in the past, which have been independent individual parcels. These are land parcels, and not a subdivision. I think we need to put the responsibility back in those homeowners court, they either come together as a subdivision and make a decision and a recommendation to the city today or they sit on it until you have a couple of homeowners in that dire situation that have to do it. Then their homeowners association or the homeowners come together and make that decision then. You know we’re here trying to micro manage a subdivision and you know I don’t think that’s our responsibility. That is the responsibility of those homeowners and I certainly think that as a homeowner in our subdivision, under similar circumstances I would want to have that ability to make my own decisions and try and influence my neighbors one way or the other to come together and take a vote and deal with their own destiny. You know I just don’t feel comfortable sitting up here saying one way or the other. Personally I agree with Councilman Nary, we need to make the decision and we should – if they are going to hook up they need to be annexed and in the city as a whole group. That decision needs to be those of those homeowners, and so what we can offer them you know if there are individuals that would like to hook up now then you are going to have to go sell this to your neighbors and come to us with that simple majority of we are ready as a subdivision to be annexed. If they can’t get the simple majority then you know they will have to try again, when there is some one in the DEQ situation that they can’t get a Septic Permit and they need to hook up and convince their neighbors at that time. I think we had a similar situation over south of the freeway. Terrace Estates or something similar. Essentially, they have the sewer dry line running down the middle of their street too and until their subdivision wants to be annexed, we can’t do it that way. That’s just my opinion. Nary: Mr. Mayor. Meridian City Council Regular Meeting August 27, 2002 Page 10 of 39 Corrie: Mr. Nary. Nary: So is that no answer for you guys? Is this something maybe we need a little lengthier discussion on. Watson: Perhaps because what Council Member de Weerd said and what I thought I understood Councilman Nary you to say aren’t the same things. You are saying all or none type situation, they all come or they all don’t. I thought I was hearing if somebody – see what happens in this instance because the Public Works Director can grant a hook up to up three units each one of these comes in you will never see them. Unless Gary decides to bring them forward, so we could have all these little single parcels with services but – I guess the Annexation Agreement would come to you. De Weerd: Mr. Mayor, I guess I agreed with Councilman Nary in not creating a non (inaudible) and you know an area that we would be forced to annex at some point. I think this needs to be the responsibility of the homeowners. That they make a decision here and if their decision is we don’t want to annex then their decision is we don’t want to hook up. Again I’m just one vote here. Corrie: Essentially that’s correct but there are going to be a group that does not want to come in until their septic system goes down they won’t hook up but if they are contiguous they want to hook up then they can be annexed, if they are contiguous if they’re not – well I don’t know. De Weerd: If they just have a better feel of their neighborhood and they should work together on this. Corrie: Mr. Nary. Nary: Brad, I think sometimes in the past you’ve been able to write some real good memos that give us a couple of different options as to how to perceive all that. I think we have probably four, five different opinions as to – and I think – I don’t know that we have one (inaudible) but I think there are some options. I think everyone’s brought a little bit different option to the table but maybe it is something that we can talk about on our Pre-Council Agenda. If you had the opportunity to do a memo, doesn’t have to be lengthy but what these couple options are that might be helpful, cause otherwise I think we will just do this for another hour. Watson: Sure. Nary: I think that might be helpful and it doesn’t sound like in here that you need an answer today, but you need an answer soon. Watson: Yes. Nary: Reasonably soon, is that something that’s workable? Watson: Yes that’s workable if we do it pretty soon because I really need to send people out there in the next couple weeks. Meridian City Council Regular Meeting August 27, 2002 Page 11 of 39 Nary: We have to have a pre-council next Tuesday. Watson: Sign me up. Nary: Would that work then? I mean I don’t know we have done it for 12 yet, but it seems like something we can fit on the agenda. Then we would at least have some options to discuss and at least have a little bit clearer picture in our mind too. Watson: I can do that. De Weerd: So you can bring forward some options – Watson: Sure. De Weerd: -- to consider. Watson: Sure. I will try to get them all. De Weerd: Do you have any specific staff recommendation on how your department would feel comfortable preceding with this? Watson: Purely from our staff’s point of view if it came in piece meal it doesn’t bother us because as Councilman Bird said they are paying for their service as they go. Yet we understand that it impacts other departments, the Police Department and Planning and Zoning as well. The other impact potentially is the piece meal annexation Public Hearings that would have to come before you, I mean there are a lot of them out there, and you would have to hear every single one of them. I think that would be a problem from your point of view. De Weerd: Is this a platted County Subdivision? Watson: Yes. De Weerd: So it’s not like these are individual lots like we have dealt with in the past. Watson: They are individual lots within a subdivision, a platted subdivision. De Weerd: But certainly, what are the lots sizes? Ranging from? Watson: An acre to an acre and a half. That’s what Shari is estimating. De Weerd: And how many are in that subdivision? Watson: I counted 49 the other day. De Weerd: Forty-nine. rd Corrie: Okay Brad, we will probably have you on the Pre-Council Agenda July 3 – I’m rd sorry September the 3, I’m behind time. Okay we will work that out. Meridian City Council Regular Meeting August 27, 2002 Page 12 of 39 Watson: Thank you. Corrie: Okay thank you. C. Police Department – Chief Worley: 1. Discussion of Meeting Room Policy / Agreement: Corrie: Chief Worley. Worley: Mr. Mayor, Members of the Council. In the past we have had some discussions about public service group utilization of the public meeting room at the new Police Station. With some guidance from Mr. Nichols, we have drafted a use and whole harmless agreement to be executed with individuals who use or chose to or wish to use that room. I believe that’s in your packet and presented to you for information and I stand for any questions at this time. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I’ll – I’m good at upsetting the apple cart but the one thing that I guess I’m concerned about is this is paid for by taxpayers money. To ask our taxpayers to come and use a facility that they help fund is just – I guess when the library started doing that process with our civic organization who actually went out, advocated and actually tried to help pass that bond issue. Because they knew there was a meeting room defecate and then they felt slapped in the face when the library came back and charged for use of that facility when they feel like they are a supporter in not only getting the bond passed but also in paying for it through their taxes that they pay. I guess I just have this hesitation to support a charge to use a facility that we intended the public to use. If it’s a charge to cover lights and janitorial – you know it can be tied to actual cause but that’s my hesitation on a charge. Corrie: She makes a good point Chief, one of the things that I was wondering with the janitorial fees of having you clean up and that. Also having the equipment you have there that they can use, if they had to rent that to use it, it would probably come out to more than that. How many people would be using all that equipment in there outside the microphones I’m sure they would, but do you have any idea of that? Worley: Mr. Mayor, Members of the Council. I don’t know how many people would. The people that have used it so far, and we have had to groups in there that wanted in, in advance have used the equipment that’s included in it. Council Member de Weerd one of the things we looked at too, it is a taxpayer supported room, but there are also other organizations within the City of Meridian that have rooms that they charge for. We didn’t want to put ourselves in the position of being in somewhat competition with them, were providing a taxpayer funded entity for free when to go somewhere else people would have to pay for a private or a non-profit such as church groups. Frankly I have been involved in those situations and they can get a little bit dicey. The 25 dollar fee does help cover janitorial, just the wear and tear and the room, it also – we did kind of Meridian City Council Regular Meeting August 27, 2002 Page 13 of 39 an informal survey of what some of the other meeting rooms are charging around the city, ones that don’t provide meals such as restaurants. And twenty-five seemed to be about an average. They ran anywhere from nothing to – there is one place that I understand charges a hundred dollars for their room but I don’t know. I can say that we have requests for reservations of that room well into next year and no one has batted an eye at dollars yet. It’s not been questioned once. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Chief I’ve got I think two questions. One as you know I have been involved in volunteer services to the Police Department would they be charged? Twenty-five dollars to come in and hold their meeting? Worley: Mr. Mayor, Councilwoman McCandless, and Members of the Council. It would depend I think if they are directly related to a city function, for example I would take the position that we wouldn’t charge the Parks Commission. If it’s an organization that is directly affiliated with the city and advancing those functions, then no these are more non-affiliated types of groups. Certainly, we can remove that if it’s the Council’s pleasure. That was the logic of putting it in there. McCandless: I was talking about the volunteers to the Police Department, would they be charged? De Weerd: No Worley: No ma’am they wouldn’t. McCandless: and my second question is. Is that money going into some sort of a fund or – De Weerd: Donuts. Worley: Mr. Mayor members of the Council. At this point the money that we’ve received has just been sent back to general fund. McCandless: Thank you. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I too, when you have a public building and stuff that the taxpayers have paid for, I hate to have to charge too. In the same token, we as a Council sit and out in our parks, which is taxpayer driven, we have no problem charging for the rental on the facilities out there, so you don’t want to charge here I suggest we don’t charge at the parks to reserve the stuff like that. Twenty-five dollars certainly for a day is very cheap. You won’t go to another room and use their equipment stuff for 25 dollars I don’t believe. I Meridian City Council Regular Meeting August 27, 2002 Page 14 of 39 feel like if we don’t want to charge for this room, then we need to start changing our fee structure for rental on the park covers and stuff like that also. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess I agree with councilman Bird. There are free places to rent, I don’t know do the schools charge anything? Bird: You bet. McCandless: Yes they do. Bird: A lot more than this. Nary: I mean -- I think it’s a minimal fee, somebody has to set the room up, somebody has to put the (inaudible) away, somebody else has to clean up I mean that isn’t a significant charge. I guess if it becomes an issue we could certainly readdress but at least what the Chief said it hasn’t been an issue yet for anybody. There is some cost to the taxpayers as well, so I don’t really see – cause just anybody can rent this they don’t have to be Meridian taxpayers to rent this room, anybody can. I don’t think there is any reason why we can’t recoup some of the cost of it, I think that is not unreasonable and there are free places people can go if that’s what they prefer. I don’t have a problem with it. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I don’t have a problem recouping the actual cost of using that room but I’ll kind of get off that soap box but I would like to respond on the parks shelters though. Those shelters are free to the user, unless they want to schedule exclusive use of them. That’s different then a meeting room because people aren’t in and out and I don’t know, I think those are a little bit different than each other but lets just get on with it. Corrie: Mr. Berg. Berg: I’m sorry Mr. Mayor I want this meeting to go by pretty fast. If we are talking about a policy for this conference room for this Police Department, does that affect some other policies we use, for instance the use of City Hall. The kind of format and criteria that we use for people to use this facility. I just want to know if we are going to be getting in to that, that we’ll have to be dealing with some different issues for this use as well as the Fire Station, they have a nice room. We have been pretty fortunate to just keep it to citizens or city affiliated groups, so I just want to know how far we may try this issue. Thanks. De Weerd: Thanks Will. Nary: Mr. Mayor. Meridian City Council Regular Meeting August 27, 2002 Page 15 of 39 Corrie: Mr. Nary. Nary: I don’t know if we have to solve all the problems today, I think that this meeting room policy is probably fine and if it becomes an issue on how we use City Hall or how we use the Fire Department, I guess we can address that when the time comes. No need to change everything. Corrie: With that if we have any further discussion, I’d like to entertain a motion one way or the other here on this way. Nary: Mr. Mayor. Mayor: Mr. Nary. Nary: I move that we approve the public meeting room rental agreement as proposed by the Police Department for use of the – I guess the main public meeting room that’s available on the first floor of the Police Department as presented. Bird: Second. Corrie: Motion has been made and seconded to approve the Meridian Police Departments public meeting room rental agreement, any further discussion? If not roll call Mr. Berg. Roll Call vote: Nary, aye; Bird, aye; McCandless, aye; De Weerd, nay. MOTION CARRIED: THREE AYES, ONE NAYE Corrie: Okay thank you. Pauline. D. Human Resources – Pauline Skeggs: 1. Travel Policy: Skeggs: Council Members and Mayor. The last time we spoke, we had talked about the travel and reimbursement policy and Council had asked for some additional word th changes. When we met with the department heads on July 9, I had solicited their feedback. The Mayor had made a recommendation that we look at up to 50 dollars per day for that expense and department heads seem to agree they didn’t have a problem with that as long as we had an exception clause that anything above that amount as long it was justified reasonable that the department head could approve that. Then the Mayor would also have to approve the expense if it was for the department head. We also we had solicited several cities, Will had put it on his email and we found out several cities are using a per diem and most of them use the state per diem. We felt the 50 dollars would be a reasonable amount. Will should of given you that information. Are there any specific questions you have at this time? Corrie: Pauline, on the exceptions on the meal expenses. I kind of thought that was approval for the difference for his or her department head or the Mayor rather than and. Meridian City Council Regular Meeting August 27, 2002 Page 16 of 39 Skeggs: Well if you say or the Mayor, then employees may say well I don’t have to go to the department head I can go to the Mayor. If you say and the Mayor – we basically were looking at the references, as far as the department head would approve it for the employees and the Mayor would approve it for the department heads. If you put or then the employee will say I don’t want to go to the department head, I’ll just go directly to the Mayor. Corrie: Then I’ll tell them to go to the department head. That’s what I would do. I don’t know what another Mayor would do. My preference would be that the department head would be with his own department and then if they come to me I would ask them, have you discussed with this your department head. If they say no, then I say that’s where it belongs not with me. And or, or would work in a word here, but that’s what I would think, department head or the Mayor but if and means that the department head the Mayor does it and the other. Skeggs: It just depends on how you read it. Nary: Mr. Mayor. Corrie: Mr. Nary. You’re the attorney. Nary: Pauline how about if it simply said from his or her department head or the Mayor for the department head – Skeggs: Okay. Nary: -- isn’t that what your intent was. De Weerd: Mr. Mayor. Corrie: Okay. De Weerd: Or other suggested language would be the department head or in the absence of the department head in case of you know an emergency the Mayor. Or the Mayor for the department head. You know I would agree that the Mayor should be there in case of emergency where the staff member needs to travel the department head is not there and a decision needs to be made because of a deadline needs to met. I agree that the department head should be the first and that shouldn’t be left open for interpretation and that the Mayor should be the one that approves it for the department head provided its in the budget if not it should be the council (inaudible). Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: How about Councilwoman de Weerd, if we wrote the Mayor may always approve an exception in the absence of the department head. De Weerd: There you go, thank you Mr. Wordsmith. Meridian City Council Regular Meeting August 27, 2002 Page 17 of 39 Nary: That way it’s clear at least that there is that someone can always make that exception. De Weerd: I wasn’t offering language. Corrie: Any other discussion? Then I’ll entertain a motion Mr. Nary with your – Nary: Mr. Mayor I’d move that we approve the policy and procedure for travel and expense reimbursements with those amendments to section six for exceptions that the last sentence – well the current last sentence must now read from his or her department head or the Mayor for the department head. Then there will be another sentence that would indicate the Mayor might always approve in absence of the department head. De Weerd: Second. Corrie: Any other discussion? Hearing none. Mr. Berg roll call vote please. Roll Call vote: Nary, aye; De Weerd, aye; McCandless, aye; Bird, aye. All ayes. MOTION CARRIED: ALL AYES De Weerd: Mr. Mayor Corrie: Mrs. de Weerd. De Weerd: What is the next step with the standard operating policy and procedure. Does this come in front of us for resolution to adopt these standards for the city? Is that the next step on that? Corrie: Will there be a resolution on the purchase policy you mean? De Weerd: On the standard operating policy and procedure, no for the whole document. Corrie: I would assume it. What I was thinking was it would go for a resolution and then come back and approve the resolution and be done. Nichols: Mr. Mayor, Members of the Council, it’s always nice when you are adopting policies to do it by resolution so that there is a document that you can actually refer to and include in the policies that shows when it was adopted. Its – resolutions work for adopting policies. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I forgot this Pauline. Did we already approve the rest of the policy manual? Skeggs: This was the only section that there was an issue with. Meridian City Council Regular Meeting August 27, 2002 Page 18 of 39 Nary: Okay, so have we already approved the rest of the policy manual? Or that hasn’t been done. ***End of Side One*** Nary: So we probably just need to included this in that and then do one resolution for the whole policy manual, including this section. Skeggs: That’s correct. Nary: Great. Corrie: Then Mr. Attorney, if you would draw up a resolution with that new policy addition with the amendment there. Item Number 5-A has been pulled, the resolution approving the stipulation of termination of legal services -- is that Resolution 02-384 Mr. Berg? Berg: Yes. Corrie: Okay, Mr. Nary. Nary: I asked to have this pulled simple because we had an attachment to this resolution that has been changed or just some additional language that was added. That basically this agreement to terminate this legal services contract that the Mayor and the Council or the Council itself was going to take this action anyway. White Peterson had requested we include that language in the resolution and that seemed agreeable to everyone to do that. We simply were substituting the stipulation that was attached to the agenda with a new stipulation, with all the other languages the same and the resolution is the same. It’s merely just to switch out the stipulation itself and it was signed by Mr. Nichols, so we are ready to go forward on that. That being the case I would move that we approve Resolution Number 02-384 approving the stipulation to terminate the Legal Services Agreement. McCandless: Second. Corrie: Any further discussion? Roll call vote Mr. Berg. Roll call vote: Nary, aye; McCandless, aye; De Weerd, aye; Bird, aye. All ayes. MOTION CARRIED: ALL AYES Corrie: Resolution Number 02-384 is approved. Item 6. Approve Tentative Amendment to 2001 / 2002 Fiscal Year Budget and set public hearing date: Corrie: Item 6 is to approve the Tentative Agreement to the 2001 / 2002 fiscal year budget and set Public Hearing date. Stacy you want to comment on that one? Meridian City Council Regular Meeting August 27, 2002 Page 19 of 39 Kilchenmann: Mayor and Council, the budget amendment. The items that remain on the budget amendment are items that we have been discussing throughout the year but I’ll briefly review those. For the enterprise fund the first item is the payment for the portion of the land that the well is on in Settlers Park for 32,400 dollars. The other items the 145,000 dollars to asphalt the roadway at the Wastewater Plant, the only real amendment type item is the 75,000 dollars that we are moving from their operating budget to their capital budget. That’s cause the project turned out to be much more expensive then they had originally planned. They are moving some money from two other capital projects and then adding that operating money for a total of 145,000 dollars. That net impact to the enterprise fund is a reduction of 32,400 dollars for the parkland. Then the general fund there is 112,439 dollars for the carry forward budget for the Police Department and that resulted in the road money that was set aside separately in the prior fiscal year. It didn’t get carried forward as it should of the road was expected to be completed and that didn’t get done until the current fiscal year. The 29,688 dollars in the Parks Department is for the revenue that they received as donation so we just need the appropriate spending authority for that for the Skateboard Park. The 32,400 dollars again is revenue for the Parks Department from the enterprise fund. Then 4,197 dollars was when the chamber restrooms went over budget, which you nd approved May 2. Then 40,000 dollars for Bear Creek equipment that the enterprise fund paid and it actually ended up there was as discrepancy between what the Parks Department understood they were receiving and what the enterprise fund felt they were paid for the land. The Parks Department spent 40,000 dollars but because we had excess revenue at bottom line that’s not a problem. Then there is 24,730 dollars store equipment paid with recycled funds. We had to recognize 138,000 dollars for grant revenue that the Police Department received at the end or is in the process of receiving at the end of the year that wasn’t appropriated. Then we have to recognize 10,000 in municipal center architect costs that we hadn’t budgeted for or there was no appropriation for and 9,350 dollars for the clerk for the codification expense. Then 1,300 dollars for the clerk to purchase an extra laptop that wasn’t budgeted for and we needed 9,400 dollars for the Fire Department for Opticoms that they were required to put up, that wasn’t in the budget. We have from the Rural Fire we have extra revenue of 25,000 dollars and -- 25,000 dollars increased revenue that we received in court costs from the Police Department. The bottom line is the net effect of all that is actually an increase in the general fund of 8,984 dollars. Are there any questions? th Corrie: So we’ve noticed this for a Public Hearing on the 17 of September at 7:30? (Inaudible discussion amongst council members) Corrie: it can be 7:00 then? Any further discussion? Bird: Mr. Mayor Corrie: Mr. Bird Bird: Do we have to have a motion to approve this? I would move that we approve the tentative amendment to the 2001 / 2002 fiscal year budget and set September 17, 2002 as Public Hearing date. Meridian City Council Regular Meeting August 27, 2002 Page 20 of 39 De Weerd: Second. Corrie: Okay motion as been made and seconded, any further discussion? All in favor of the motion say aye, opposed no. MOTION CARRIED: ALL AYES Item 7. Ordinance No. 02-973 : Annual Appropriation of 2002 / 2003 Fiscal Year Budget: Corrie: Ordinance for the annual appropriation 2002 / 2003 fiscal year budget. That would be Ordinance Number what Mr. Berg. Berg: I’m sorry I didn’t get that to you before Mr. Mayor, its 02-973. Corrie: Okay, Clerk would you read Ordinance Number 02-973 by title only at this time. Berg: Thank you Mr. Mayor, Members of the Council. Ordinance Number 02-973, an ordinance providing for a title providing for findings providing for an adoption of a budget in the appropriation of expenditures of sums of money to defray the necessary expenses and liabilities of the City of Meridian in accordance in the object of purposes and in certain amounts herein specified in the fiscal year beginning October 1, 2002 and ending on September 30, 2003 to provide for the waving of the second and third reading pursuant to Idaho Code 50-902 and providing an effective date and filing of a certified copy of this ordinance with the Secretary of State. Corrie: Okay, is there anyone from the public that would like Ordinance Number 02-973 read in its entirety? Hearing none. I will entertain a motion then on number 02-973. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I move that we approve Ordinance Number 02-973 the annual appropriation for 2002 / 2003 fiscal year budget with suspension of rules pursuant to Idaho State Code 50-902. Bird: Second. Corrie: Motion has been made and seconded. Any further discussion? Roll call vote then Mr. Berg. Roll Call vote: De Weerd, aye; Bird, aye; McCandless, aye; Nary, aye. All ayes. MOTION CARRIED: ALL AYES Item 8. Discussion of Urban Services Policies in the 2002 Comprehensive Plan – Brad Hawkins-Clark: Meridian City Council Regular Meeting August 27, 2002 Page 21 of 39 Corrie: Item Number 8 is discussion of Urban Services Policies in the 2002 Comprehensive Plan by Mr. Brad Hawkins Clark. Is he here? Okay Shari Stiles. Sorry about that I was just reading what was on the paper. Stiles: Thank you Mr. Mayor and Council. Hopefully, you all have had a chance to review the memo written by Brad Hawkins-Clark. Gary Smith, Brad, and I met last week and went over some of the issues we had with Urban Services Planning area. Then last week also Gary Smith and Brad Hawkins-Clark met with members of the Development Community that were interested in the language that was included in the Meridian Comprehensive Plan for the Urban Service Planning area. There was a general consensus at the meeting that option B would be preferred by the Development Community and to an extent by staff. This brings up a lot of other issues and those were the talking points that are listed in the memo – and I don’t know if you want to go through those items at this time or if you want to schedule this for a pre council. Or do you – with the meeting room thing I didn’t know whether you wanted to get in depth in any of this tonight or if you just wanted kind of an update on where we were. Corrie: I might add. Being at that meeting there were two other areas that they were concerned about in the verbiage was the Development Community representatives had some concerns including libraries as a primary unit service and felt like it should be dropped that was pretty well agreed by all of them. Then the other was – had some concerns about the last paragraph saying compensated services but only encourage litigation problems. Representatives there all agree that with the two stipulations B would be a good option. With that being said, it’s entirely up to Council if they want to discuss this further. That’s pretty much what we came to a conclusion on and if Council rd does feel like discuss that a little more in a Pre-Council meeting in September the 3 then we would certainly be happy to discuss that. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess that was – I think what Shari just said was something I kind of thought where we were on this was that to get an update of where we are at. There’s are nine different talking points that I think all have some significant validity that we need to talk about and I guess I wasn’t sure. I guess I was ready to talk about every one of them tonight, but I do think and it may take us couple of Pre-Council to be able to flush those out. We may have to do that over a couple of weeks, I don’t know that – I think our commitment was to address these issues and get to them as quickly as we could. I don’t have a problem in trying to do that over a course of a couple three weeks to talk about these things. Cause I think they are all pretty valid points, I think that on both sides and I don’t want to initially rush in to it and I don’t think we are putting ourselves in a bad situation to do that. I think there is some really valid points brought out by our staff as well as by the other interested outside parties. Guess I was hoping to have a little time to digest it and we could talk about it a little bit. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. Meridian City Council Regular Meeting August 27, 2002 Page 22 of 39 De Weerd: I would agree that we need to take some time with this and certainly you know I’m prepared to talk about them this evening but I think that the rest of the people who came to the table should be part of that discussion. You know maybe we could do this in a couple of Pre-Council Meetings and target that we can find some resolution of it this next month. Go into this with an ending date in mind though so we don’t draw it on. Do you know when the Comprehensive Plan is going to the county or when the county will be considering putting this on their agenda. rd Stiles: I believe it was August 23 it went to the county. De Weerd: Okay. Stiles: It was hand delivered and they have 30 days from that date to renegotiate the area of impact I believe. The agreement. De Weerd: Okay, so we probably want to do something prior to their meeting time so we can at least tell them that new language is being considered so that is a part of their discussions. Corrie: Shari. Stiles: An important part of our negotiations with the county will be the park impact fees and their imposition of those fees within our area of impact. They will be – the Commissioners will be strongly urged by their staff that our Capital Improvement Plan as to be pretty solid and in place prior to consideration of that in the county so we just need to make sure that everything is completed on that prior to actually setting up the meeting. Trisha Neilson will be getting back with us and letting us know and probably trying to find out some dates from us when everyone is available. Corrie: And I think Item Number 7 is also very important to discuss and we will get that whether Ada County will adopt our subdivision Zoning Ordinances like Boise has. Yes Shari. Stiles: I did want to talk about that. I didn’t – because of the (inaudible) case that is currently being taken out of Boise City’s area of Impact Agreement they are deleting that. In reference to Boise Subdivision Ordinance, so its not likely they are going to impose our subdivision or Zoning Ordinance in there area – in the county outside the city limits. Corrie: Then we definitely need to take time and do that. Okay, we’ll place that on a Pre-Council Agenda. Check with Tammy and see where they want it to be put on, either the seventh or the third or both. We want to do it quickly though and get it done. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: As well if you could work with staff to make sure our Capital Improvement Plan and our parks impact fee – I know that has been a part of the Parks Master Plan Meridian City Council Regular Meeting August 27, 2002 Page 23 of 39 that keeps getting postponed. I agree with Shari that we need to make sure that all of that is in line when this goes on front of the county. If we could get an update on the Capital Improvement Plan and I think the park impact fee. Keith is that going to be on next weeks agenda? th Bird: The 10 I believe. th Corrie: The 17 wasn’t it. thththth Bird: The 17, did we move it to the 17? I can’t remember if it was the 10 or the 17 but its -- thth Corrie: It’s one of those two. Tom was that the 17 or the 10 that your fees were going to be discussed? th Kuntz: I believe it’s the 10 Mayor. th Corrie: The 10 okay good. Well that even brings it up even quicker. De Weerd: But just to reemphasize Tom. That when we take all of this to the county with our Comprehensive Plan that we need our park impact fees and our Capital Improvement Plan all together so we can do this all at the same time. They have a rd month to respond from August 23 so are you going to be all set to have this done? Kuntz: Mayor and Council, Councilwoman de Weerd what was your timeline? th Bird: To have it done by the 10. th Corrie: You are going to have yours done by the 10. Kuntz: Of September? Corrie: Yes. Kuntz: Right, you bet. Corrie: Okay. rdrd Kuntz: Were you saying September 23 or August -- well I guess 23 never mind. th Bird: September 10 we are going to pass on it. Kuntz: Yes that would be fine. thth Corrie: Okay our (inaudible) say it’s going to be the 10, and it will be the 10. De Weerd: We will put his reputation on the line on this one. Bird: Yes. It will get passed someday then. Meridian City Council Regular Meeting August 27, 2002 Page 24 of 39 Corrie: Any other discussion on the Urban Services Policy then? Item9. MDC Resolution / Eligibility Report – Sherry McKibben and Steve Siddoway: Corrie: Number 9 is MDC Meridian Development Report Resolution Eligibility report. Sherry McKibben and Steve Siddoway. Siddoway: Thank you Mr. Mayor, Members of the Council. Given the dimness of the projector tonight I’m going to try and do this from here and if I need to put something on and project it up we’ll do that. You should have received a packet with a resolution and eligibility report. I just want to briefly review what they are and why we have them before you tonight. A year ago you will remember July 24, 2001, the Council passed Resolution 01-367 that adopted the original boundary of the Urban Renewal Area that boundary looks basically like this. The boundaries of that are Fairview on the North, the freeway on the South and fourth to fourth here and Meridian road and Stratford here. Okay the boundaries of the Urban Renewal Area you see there are the boundaries that were adopted by the Council last year. The work that we have been doing since, we were advised by Legal Counsel that we need to do an Eligibility Report to solidify the eligibility of that area based on State Statute. One area stood out as being a suspect as to whether or not it would qualify being the majority of the Central Valley Corporate Park area. The bottom line of the action tonight is we will hope that you will pass the resolution and adopt the Eligibility Report. The effect of that resolution will be to change the boundary. I have the change boundary, it’s in there but I will put it up as well. The revised boundary looks like this. It still has the north south boundary of Fairview and the freeway. The area down by the freeway flip flops from incorporating the Central Valley Corporate Park area to the area along Waltman that is lacking access and is needing some redevelopment help. Okay, so the area of Central Valley Corporate Park in here has been removed from this boundary and the area over here has been added. On the North it used to just go straight down fourth and straight down fourth. This boundary is simply modified to reflect the newly designated Old Town area in the new Comp Plan, so that we are not differentiating between – you know splitting Old Town down the middle, so it incorporates all of the newly designated Old Town area and it omits most of Central Valley Corporate Park. We do keep the lots of Central Valley Corporate Park right along Main Street because they are eligible through its entryway corridor status and this area over here is also eligible. It basically swapped that out. We are still within the guidelines with this area to meet the 10 percent rule. In fact, it lowered it a little so we have even more room then we had before. The Meridian Development Corporation has acted on this Eligibility Report already. You should have a copy of their resolution, which is MDC 02-004 on June 19th of this year it was passed by the board of the MDC, and the Eligibility Report was adopted. We are now bringing that forth to Council to ask Council to take the action to amend this boundary based on that Eligibility Report. We have Sherry McKibben here and I have asked her to come tonight to present the contents of that Eligibility Report to you so that you have some more familiarity with what that is. I’ll turn some time over to her McKibben: Mayor Corrie and Council Members, I’m Sherry McKibben with McKibben and Cooper Architects and we were hired to do the eligibility study. We did that according to the State Code, there are 10 conditions we looked at eight. We did a Meridian City Council Regular Meeting August 27, 2002 Page 25 of 39 visual observation of conditions. We also consulted with planning staff on some of those conditions that weren’t visible. There are a few notations of consultation of the Fire Department where there maybe some indication of not enough hydrant capacity in the Old Town area. Other than that we did careful observations of the entire area it was actually midway when we had a big discussion about the Corporate Park area and whether or not that would actually comply with the Open Land Statute. Open land is really looking at the property for its infrastructure and we really determined that Corporate Park does have infrastructure and is capable of being developed. It was set up that way and it was built that way. Whereas property west of Meridian Road particularly close to the freeway is – has difficult access right now, very difficult, as you know with the Meridian Main corridor issue with ACHD. It also has a tremendous lack of infrastructure right now. Diversity of ownership if you haven’t looked at this – diversity of ownership is another issue particularly in the core of the downtown area, the property parcels are quite small, and in current development terms, larger parcels are needed for a commercial development. Having a diversity of ownership makes aggregation of property very difficult. You see a lot of development out in the green field we call it because there are large mile square sections that can be easily divided up and developed at a lower cost. There are a number of (inaudible) in the older town. There is also a bunch of industrial or light industrial parcels or left over farm parcels that are very deep and this is an issue for fire safety. The back part of the parcel is not accessible and we have the rail quarters you know which don’t have a lot of crossings. The canals in sections back up to that rail quarter. I’m thinking of the area of the rail quarter just west of Meridian Road where there is the Nine-Mile Drain, the Rutledge Canal, and then water user ditches and access drives et cetera. There is an enormous amount of inaccessible area to those large lots off of Broadway there. You also have areas that do not have roadway and infrastructure at all. That in combination really with the biggest infrastructure issue, which are curb, gutter, and sidewalk in areas that have been developed. Those areas have not redeveloped property owners are not encouraged to improve their properties because of the lack of infrastructure. I will certainly take questions. I was asked to be brief. De Weerd: Good job Steve. Bird: I have one. Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor if I may ask a question to either Steve or Miss McKibben. In the draft resolution that was presented to the Council, Section 3 and Page 4, is worded as the though the Urban Renewal Agency of Meridian Development Corporation has not yet been formed and did not the resolution last year form the agency? Siddoway: We have been struggling with that one for some time in reading through the prior resolutions and minutes it appears that the prior resolution set the area and the discussion appointed the members but the agency was not formally made. This is kind of cleaning this up as well. Meridian City Council Regular Meeting August 27, 2002 Page 26 of 39 Nichols: Okay, Mr. Mayor. Corrie: Mr. Nichols Nichols: Mr. Mayor if I recall the Statute correctly, the Statute itself says that there is created in every city a Urban Renewal Agency and its whether or not you take the specific steps to actually put that agency to work. My concern is that if you pass a resolution that says now you are forming it and part of what you are basing it on is a resolution that’s been adopted by the agency before this, before tonight. I mean a th resolution that was – their resolution 02-004 adopted on June 19. I would much rather. I didn’t realize that there was this issue about whether it was already formed or not until I got to reading through this today. Siddoway: So I guess I would turn the question around to you then. Do you feel that since that State Statute enacts the Urban Renewal Agency in every city already? If it was not formally enacted by resolution a year ago, is that an issue? Nichols: Mr. Mayor, Members of the Council. I would say that I would rather have that section three be reworded. That essentially refers back to the date in July last year that says that it was created in. Which then implies that what was done in June of this year was correct and again I don’t believe the Statute sets out how the Commissioners are to be appointed whether its by motion of the Council or resolution so I they certainly have the mantle of authority from the Mayor and Council by official action. Siddoway: If this were reworded instead of saying shall established to saying has established would that – Nichols: That satisfies my concern. De Weerd: And same in Section 4 then or take Section 4 out? Bird: Section 4 change shall to has. De Weerd: Has appointed. Siddoway: My only question is I know those appointments were discussed but we could not find a resolution formalizing that, that appointment. Nichols: Mr. Mayor, Members of the Council. Even though there may not be a formal resolution as long it was done in direction of the Mayor and Council then I think those appointments are still effective. Corrie: So change the words shall to has. Nichols: Excuse me Mr. Mayor. Corrie: Changing the word shall in Section 3 and shall to has in Section 4. Nichols: Has established. Meridian City Council Regular Meeting August 27, 2002 Page 27 of 39 Corrie: Has established. Bird: Has appointed. Siddoway: Yes, in Section 3 instead of shall established will be has established. In Section 4 instead of shall appointed it will be has appointed. Bird: Has appointed. We don’t have to have resolutions to appoint. The Mayor doesn’t have to have a resolution to appoint Commission people. We don’t on Planning and Zoning or anything else. It’s a matter of an action of the Mayor recommending and the Council approving so I don’t know why we would have to have a resolution on this. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: What we could also add to the language I guess to maybe makes that clearer. That after the clause that says for this municipality which – we could reword that to say which such prior action is ratified and shall be retroactive to July 24, 2001 so that any action that was taken. I mean we are making clear by this document that the action that was done before was valid. We’ve ratified that that’s what happened and that – you know if you want to make it retroactive so its clear that their terms begin at that date and move forward in time then I don’t think there is any question that this Council is simply approving what was done before was correct. De Weerd: So would you like to share that wording one more time? Nary: Certainly. That we would say in the last clause there, which such prior action is ratified and shall be retroactive to July 24, 2001. De Weerd: So just add, is ratified. Nary: Such prior action is ratified and shall be retroactive to July 24, 2001. Then I think – Mr. Nichols do you think that probably covers the concerns you have? Nichols: Mr. Mayor, Members of the Council and Councilman Nary. Yes, I just – I mean we’ll obviously go back through and make sure we double-check all of these things. Particularly when we get into issues with the Idaho State Tax Commission in a revenue allocation area we want to make sure all the T’s are crossed and all the I’s are dotted and everything is in order so that we don’t run into any issues where we miss gaining for the Urban Renewal Agency the revenue they need to do the things they want to do. Siddoway: It was an issue raised by MDC’s Legal Counsel Mr. Ryan Armbruster and I believe he was just – for those exact reasons. Noticed that they have not been formalized into resolution language and I don’t think he would have a problem with the word changes. I guess I shouldn’t speak for him but my opinion is that he would probably wouldn’t and changing it that way to state that it was done and we are hereby ratifying it accomplishes that same thing. Meridian City Council Regular Meeting August 27, 2002 Page 28 of 39 Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council. Just a suggestion to Steve is, certainly you are going to run this past Mr. Armbruster but also because there maybe an issue where bond Council becomes involved in some kind of project that you have. That whoever he intends to use on a potential bond financing type issue and runs the same thing past them. Rather to do it now then on some brink of some project, I mean we still have time to clean it up. Siddoway: We have an MDC meeting in the morning, which I think he will be present. So whatever is passed tonight I’ll make sure I run it by him in the morning. Bird: Mr. Mayor. Corrie: Yes, Mr. Bird. Bird: I don’t believe that we will be able to pass the resolution without Ryan looking it over and agreeing to it. I mean that wouldn’t be fair to him and I would like Mr. Nichols sit down and look this thing over. When you start getting with the Tax Commission on this Urban Renewal stuff and your bondings and stuff. If you have one T uncrossed or one I un-dotted it can cost you a project. Siddoway: If that is the Councils’ wish we can certainly do that. My opinion is I feel comfortable with the word changes described, if we wanted to pass that. We can always come back and amend a resolution if there turns out to be a problem. What do you think Mr. Nichols? Nichols: Mr. Mayor Members of the Council, Councilman Bird. I think this language is okay and I think it’s okay to go ahead and approve this resolution, if it’s your pleasure to do so. We will look at, Mr. Armbruster will look at and if there is any kind of question as to how it was done. We will come back with something even better and make sure sooner rather than later we got all the T’s crossed and I’s dotted. With those changes I’m okay. Bird: What’s the number, the resolution number? Corrie: Resolution Number 02-385, right Mr. Berg? (Inaudible discussion amongst Council members) Corrie: So Mr. Berg if you would read Resolution Number 02-385 by its effective title only at this time. (Inaudible discussion amongst council members) Corrie: You’re absolutely right we don’t have to do that, okay I’ll entertain a motion on Resolution 02-385. Meridian City Council Regular Meeting August 27, 2002 Page 29 of 39 De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I will let Councilman Nary have this one. Well I’m on the board so I think it is probably best to not be the one that makes the motion. Bird: True cause we past on it originally. De Weerd: I just wanted to give him an appropriate que. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I move the approval of Resolution 02-385 the resolution in regards to the Urban Renewal Agency with the amendments as we stated on the record. Regards to section three that it would now read the Mayor with the advice and consent of the City Council has established an Urban Renewal Agency for the city of the City of Meridian, hearing after notice the Meridian Development Corporation and the remaining language in that section. As well as section four will now read the Mayor with the advice and consent of the City Council as appointed a board of Commissioners of the Meridian Development Corporation for this municipality with such prior action is ratified and shall be retroactive till July 24, 2001. All other language of this resolution as presented by the MDC to be included and I think that’s all the language. Corrie: Okay. Nary: I would make note that Council Member McCandless did note that the resolution passed by the Urban Renewal Agency also says Urban Renewal Agency of Boise City. By the title. McCandless: If that’s a motion, I’ll second. Nary: Yes. (Inaudible discussion amongst council members) De Weerd: I think that passed with that change. Corrie: They passed with that change. De Weerd: That was caught. Nary: I know were Mr. Armbruster got that template from. I’m going to guess that’s where it came from. I didn’t notice that in the rest of the document but that’s the rest of those passed by MDC not by us. Corrie: Do I hear a second? Meridian City Council Regular Meeting August 27, 2002 Page 30 of 39 McCandless: I did. Corrie: Oh you did. I didn’t hear you sorry. McCandless: Sorry. Corrie: Any further discussion? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Just a comment, I think that Sherry you did an outstanding job and certainly I feel a lot more comfortable with the areas you have defined. When Corporate Park was in there I thought it was a stretch at that time so this is a great improvement and to appreciate it. I feel a lot more comfortable moving forward so, thank you. Corrie: Okay any other discussion? Hearing none roll call vote Mr. Berg. Roll Call vote: Nary, aye; McCandless, aye; De Weerd, aye; Bird, aye. All ayes. Corrie: Okay all ayes. Resolution is passed with new verbiage. Berg: Mr. Mayor could I ask a question. Corrie: Yes go right ahead. Berg: I’m just a little concerned that I thought we went through a Public Hearing that when we address the new boundaries for the Urban Renewal Plan when it was first adopted and now we are changing it. Is there any requirement that we have to have a new Public Hearing because it’s affecting different properties? Just a question. Siddoway: My understating and then Mr. Nichols can correct me if he thinks I’m wrong. My understanding is that the action tonight of adopting the Eligibility Report does not require a Public Hearing. The plan for that area will require a Public Hearing, which is the next agenda item, which I’m going to go over with you. Would you like me to do that? Okay. Item 10. Meridian Revitalization Plan – Time Line and Next Steps – Steve Siddoway: Corrie: Steve, Item Number 10. Meridian Revitalization Plan, Time line and next steps Steve Siddoway. Siddoway: Thank you Mr. Mayor. You should have received a packet just today, which I will go through briefly with you. The, we do have a plan for this new area and that plan was adopted by the MDC last week. The information you should have received today on the front should include a letter from Jim Johnson to Mayor Corrie, basically forwarding the plan as an adopted plan. The second page with a little sticky note in the Meridian City Council Regular Meeting August 27, 2002 Page 31 of 39 middle of it is a – a draft resolution as been prepared for the Planning and Zoning commission, there is a question as to whether the Commission should be doing it as a resolution or a recommendation to Council. We are going to get that sorted out tomorrow, but – you have something Bill on that? Nichols: Mr. Mayor, Members of the Council. My recollection of the Urban Renewal Agency law is that. The Planning and Zoning Commission must make a finding that the plan, the Urban Renewal Plan is in conformance with the Comprehensive Plan. Its not just a recommendation but is an actual finding that has to make. Although the commission on other things in the City only makes recommendations, this is one by State Statute if I recall correctly so they have to make a specific finding. Siddoway: It does use that language to make a finding. That meeting will happen this Thursday it’s on the Planning and Zoning Commissions Agenda to meet and discuss the plan for this Urban Renewal area and make the finding that is in compliance with the City’s Comprehensive Plan. The third item in here is the resolution MDC-02-006 that is the resolution of the MDC adopting that plan. Then the final items in here prefaced by a letter from Ryan Armbruster is some form letters that will be used to notify the various tax entities of the plan providing them formal notice is required by State law. In order to do that we need to set a date for Public Hearing and what I would like to do tonight. The only action I think we need to take tonight on this is setting two dates. We got the plan in your hands now so it could be to you early. ***End of Side Two*** Siddoway: -- Council setting probably for the Council. Or we could can come and do a more formal presentation of the plan itself. Then we’d like to set a date at least 30 days out is what it has to be by State law for notification times. So early October we’d like to set a date for a Public Hearing that Public Hearing for the plan will be noticed for the requirements of State law and will be also noticed via letter to the various tax entities. That’s all I have. Corrie: This is the letter you recommend that we (inaudible) tax entities and also the Ada County Highway District. Siddoway: That’s correct and there is a list of tax entities after that that it will be sent to. Bird: Mr. Mayor. Corrie: Mr. Bird. th Bird: Steve, if we were to have the workshop the 17, the Pre-Council and then what th about the eighth of October for the Public Hearing? That isn’t 30 days from the 17. th Siddoway: It doesn’t have to be 30 days after the 17 just 30 days after notification. We can get the notification – what did you say October? Bird: Eighth. Meridian City Council Regular Meeting August 27, 2002 Page 32 of 39 De Weerd: The first or eighth. Bird: The first or eighth. We would be getting out the public deals and you would have to have it out by this Friday. I think the eighth would be your best Siddoway: Yes lets do the eighth so we have time to get the letters out and the notification in the newspapers. Those dates I think would be good. Bird: We are on a very tight schedule to get this plan out and approved and passed so that we can get the tax amenities for next year if we don’t meet it then. Then we are another year out. Will that be okay with you Steve if we go the eighth? Siddoway: Yes, definitely. th Bird: And the Pre-Council on the 17? Siddoway: Yes. Bird: Mayor is that okay with you? Corrie: Yes. Siddoway: That’s all I have thank you. th Berg: Mr. Mayor. With that being October 8, we will have to get the notice out to Frank Friday. Bird: Yes. Corrie: Okay. Bird: This Friday. (Inaudible discussion amongst Council members) Item 11. Public Hearing: Wastewater Pretreatment Program Fees and Adjustments: Corrie: Number 11 is the Public Hearing this is the Wastewater Pre-Treatment program fees and adjustments. At this time, I will open the Public Hearing on the Wastewater program fees and adjustments and invite staff’s comments first. Watson: Thank you Mayor, Members of the Council. I need to apologize first I’m not nearly prepared for this as I had hoped there was a bit of a communication problem between myself and the Wastewater staff. They are unable to be here to answer any questions. I don’t really have a presentation prepared, about a month ago we went some proposed fees and I could certainly do that again if you would like. Any of the technical questions that were on this program would probably be better suited to the pre treatment staff or the wastewater superintendent. The other thing that I’m curious Meridian City Council Regular Meeting August 27, 2002 Page 33 of 39 about is whether a new resolution has been drafted. I was only aware that this was scheduled tonight last Friday, so I’m not sure if Mr. Nichols has had time to draft that. Nichols: Mr. Mayor, Members of the Council. I don’t think we got -- De Weerd: I’m just the President. Nichols: Excuse me Madam President. We have been preparing so many things as possible, we have prepared a resolution and its been sent over and I can’t remember it, but I think what we have envisioned is you go ahead and have your Public Hearing and then the Council can direct what ‘s to appear in the resolution and then we prepare the resolution. Otherwise, I mean if the Council was to amend any of the fees then the resolution would have to mark up by (inaudible) anyway. On these fees to have the resolution ahead of time sometimes works sometimes doesn’t. I honestly can’t say whether we have prepared yet or not. Watson: Thank you Mr. Nichols. I have a commitment from wastewater staff to if th necessary reappear and continue a Public Hearing on the 24 of September. If you want to get this taken off the agenda and get it taken care of. I will go over what I have that will be identical to what I did about a month ago. There may be somebody here from the audience that would like to testify on these as well. I apologize I’ll do whatever pleases you. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Without the staff being here from the Wastewater Treatment stuff and Brad feels like they should be here and I agree with him. I would with the Council’s approval. I move that we table this Public Hearing till September 24, 2002. Corrie: Okay, before I accept that Mr. Bird. Is there anyone from the audience that would like to testify at this time? Oh I’m sorry Mr. Bird. Bird: No, I apologize. I’ll restate that. I would move that we table or continue the Public Hearing for the Wastewater Pretreatment program fees and adjustments to September 24, 2002. De Weerd: Second. McCandless: Second. Corrie: Motion has been made to continue the Public Hearing till September 24, 2002. Any further discussion from the Council? Hearing none. All those in favor of continue the Public Hearing say aye. Opposed no. MOTION CARRIED: ALL AYES Corrie: The Public Hearing will be continued till September 24, 2002. Meridian City Council Regular Meeting August 27, 2002 Page 34 of 39 Nichols: Mr. Mayor, members of the Council. Just to affirm what you have done. Anytime we set fees it is important to have a good record of why those fees are what they are. So giving Mr. Watson and his staff time to make a presentation even though there is, with the exception of the newspaper. There’s not really anybody here on behalf of the public that was apparently interested in these fees. It’s good to have in the record where those fees came from and what the basis for them is. If there is any subsequent challenge to it you can show that you made a reason decision in setting those fees. Item 10. Pre-Council Format: Corrie: Okay last on the agenda is the discussion of Pre-Council format. Tammy the Council President and I met and we discussed some of the ideas that she had with Nampa and also Boise. I would like to have her give what she had found out there and then we can kind of get the discussion of the Pre-Council format cause we are going to be starting next week on the third. So Mrs. de Weerd. De Weerd: Mr. Mayor I just got out to Council, Mayor and the department heads kind of a synopsis of what has been talked about up to this point. I compiled information from Boise and Nampa and how they run their Pre-Council and set the agenda. I think it was discussed at that time that the Mayor would need to work with the department heads and start setting agendas over a week and a half ahead of time so that as we got our packets for that meeting we would be able to look at them over the weekend. Have a chance to decide if there is further information we would like form staff an additional presentation or something that would help us with those items, to get it on a Pre-Council agenda for the week following. If that’s confusing enough that’s why I put the calendar in my memo just so you can kind of have a visual of how that could really play out. I will walk you through that. The Mayor would establish the agenda for instance on the sixth th for the week of the 17. That gives us an opportunity to look at the agenda and the supporting materials to know if we would like it on a pre-council agenda for the th seventeenth but we would want to set that by that Friday prior to the 17 so we know the start time of that agenda. You know and this would work no different then how we set a workshop agenda with the Mayor. I and Will all working together to pull any requests that would like to be on that Pre-Council Agenda so that we have the information we need to know what time that agenda should start and forecast maybe how much time each one of them should take. The Mayor in our conversations as well brought up a place where the citizens, he called it citizens gripes, I thought maybe I would re-term that. Where I put citizen voice on there and that is where the Mayors office receives complaints and he would like that opportunity to have the citizens come in an informal and non intimidating setting to be able to address council and their specific concerns and I think that is very appropriate and certainly something we should encourage. I think that the Mayor had mentioned that Star has that on their agenda and I think that is a very good thing. I built that also into the informal structure on what a pre-council agenda should be. I did suggest that if there’s any presentation in the pre- council that they should be limited to one a meeting so that we are not having an enormous meeting before a meeting. McCandless: That’s a good idea. Meridian City Council Regular Meeting August 27, 2002 Page 35 of 39 De Weerd: We can limit ourselves. What Boise does is looks at what their Pre-Council Agenda is and decides the starting time. In most cases, what their Council President told me is they generally meet an hour ahead. There have been times where they’ve met several hours ahead and that are when they have had a number of issues either department reports, presentations and even some background on regular agenda items that would ward that kind of time frame. I tried to capture what I learned and what the Mayor and I conversations have been and what we’ve talked about in workshops so that we could have some kind of structure going into our first pre-council meeting. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I truly appreciate the efforts. As we can see tonight it doesn’t take us very long to fill up. It’s nice to have some structure going into that. I guess my only comments would be as we go into that we will likely have some bugs to work out and things that we find works best or doesn’t work as well as we thought it would. We need to be real flexible, I think that the plus side that Boise’s pre-council works is because there is enough flexibility that you are not just tied to that one week or 10 day timeline if things come up on Friday that need to be addressed. State statute for the open meeting requires twenty-four hours notice. We can amend the agenda and add something to it if it’s necessary. So as long as we remember that and I guess the other thing is part of the process of doing this so if we need to we can take some action. That’s one of the things that sometimes that was a little stifling of the other process was that we couldn’t make a decision and couldn’t make a motion cause that was the way we structured it and in this system we want to be sure that its clear that we can do that. That we can make a motion and take direction and take some action as long as we give notice that that’s what we are doing. I think those – not everything requires a Public Hearing to take action. Those are things that I think as we work through this, I think it’s going to make it more effective and useful to do it that way. Corrie: I did notice that Nampa they also approve all Commission and Committee meeting minutes that have been approved by various Committee and Commissions. Do you want to include that? Or do you feel its necessary to approve their approved minutes. For me it doesn’t really make a difference, but it was on here and I thought well maybe you’d like discussing that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: It’s a State Statute, I don’t know why we’d have to, as long as they approve their minutes and they are on file with the City Clerk which I believe all the Parks and Recreation, people like that are being posted there. Nary: Mr. Mayor. Corrie: Mr. Nary. Meridian City Council Regular Meeting August 27, 2002 Page 36 of 39 Nary: I know the Boise Council approves them basically those Commissions are a subsidiary of the Council. That’s the reason for being. I certainly wouldn’t speak for the Boise Council Members, but I don’t know that they read all the minutes of every other Commission or Committee. It doesn’t matter to me but I think one of the things that we need to look at and Mr. Nichols and I have had some discussion about is some of the things that we try to put on our Consent Agenda so that we don’t clog up our meeting. I think the whole intent I think we are trying to accomplish by doing this is to start a Public Hearing sooner. Whether that can be done on our Consent Agenda, I think we have sometimes some disagreement occasionally even from the department reports over what is really a department report or what’s really an agenda item and how de we do those things. Those are things that we can work through, I mean we can get to those. I don’t have a problem in us approving them. We can put it on a Consent Agenda. Bird: As long as its on a consent. De Weerd: Its not pre-council topic its just a – Nary: A consent item. De Weerd: A consent item that if there was something in those minutes that someone wanted to pull off and say what the heck is this. They have that opportunity. At this point and I thought that was very interesting that Nampa did I didn’t ask Boise specifically about that so I didn’t know Boise did it. It will allow us to stay informed as to what the Commissions and the Committees are doing and that we would have the opportunity to ask that of the department heads or the staff member in charge if you had some concern or comment, so. Corrie: Well it was an idea that maybe we could just use it on a Consent Agenda. I don’t think any body else – De Weerd: And that’s where they have it is on their consent. Bird: That’s where they have to have it. Corrie: Any other discussion on the pre-council, we will work as we go. Just for your information the Carol Subdivision Sewer and Water will be on the pre-council on the th third. The MDC plan will be on the 17 of the Pre-Council Hearing. Okay with that. McCandless: Are we planning on meeting at 6:00 on the third? Corrie: I would imagine, we haven’t really discussed it. I guess we could try it out at six. McCandless: Then Council at seven. Corrie: Yes Council starts at 7:00 and what I would like to do, we can discuss this also is perhaps at 7:30 till 9:00 Public Hearing then cut it off and at that point. It means we have tighter shift going in to them and we know we are going to be out of here by 10:00 Meridian City Council Regular Meeting August 27, 2002 Page 37 of 39 anyway and it will be taken care of. We may have some arrangements on the past present or agenda but we will discuss that at that time. Okay. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I had a call today I guess it’s just for the Councils information. I had a call from Lila Hill from the Historical Society and what she had asked is that the, I haven’t had the opportunity to talk to Mr. Berg but what she had asked is that the Mayor and Council come and see basically where they’re at and what they have. They may have to move at some point in the future they are currently in the convention center but she doesn’t have enough space for all of us to come at once anyway. She would like us to see what’s there cause there is some point in the future that we may have to address that as a Council and the Mayor as to what we do with this group and the material that they have is a lot of Historical document s that she has and things like that. She indicated to me she needed to get a hold of Mr. Berg and talk to him about some of those issues as well. I don’t know how we want to do that she said two or three people she was available anytime to do that. We can either call her individually or set something up through Mr. Berg, or however we want to do that but she did want me to bring it up to the council that she would like us to see where they are at and what their situation is. Bird: I think everybody should. Look through the material she’s got. De Weerd: Especially if we consider a new city hall and what storage and space we need. Nary: Mr. Berg would it be practical for us to contact you and try to schedule some times. Would that work? Berg: Mr. Mayor, Councilman Nary. That’s fine with me. I know that Lila is preparing for some surgery at the end of September. Nary: First part of October but she is going to be out of town or something prior to that or maybe I have it reversed. Maybe she’s out of town in October but having surgery in September. She would like us to do that I think I got the impression that she would like us to do this within the next couple of weeks. Bird: She’s there from on Tuesdays from 10:00 to noon. Nary: And she said anytime she would take arrangements to be there anytime in the evening or a Saturday if we’d like. Whatever was convenient to us but she would just like us to but we couldn’t have anymore then three at a time. Bird: I suggest one at a time, cause that office is small. When we took the pictures in it it was all you could do to find a place to sit. Nary: And maybe just contacting her directly as well. Whatever works? McCandless: Its upstairs in the Convention Center? Meridian City Council Regular Meeting August 27, 2002 Page 38 of 39 Nary: That’s what she says. Bird: It’s up on the second floor down to the east side. Northeast corner. Nary: It’s upstairs where the girl’s restroom used to be. Bird: I mean its small. McCandless: Northeast corner. Bird: No, Southeast corner, sorry. Nary: And I guess if we need to contact her directly to set that up too, I guess we could do that as well. So whatever works? Corrie: Before we close, who else is coming tomorrow night? Bird: I’m going. De Weerd: I thought we were all going. Nary: I thought we were all going too. Corrie: I did too. Nary: Are we just meeting there. Corrie: We will just meet here. I think Cherie is going to come by and I’ll take her. If anybody else wants to ride with me they can. Bird: I’m not coming to Meridian to drive back to Boise. I’ll just go from work. Nary: That’s what I was going to do. Corrie: Well if you want to ride form here Cherie and I are going to be going. Bird: You are leaving about five. Nary: What time is the. Corrie: Six o’clock. Who wants to talk, anybody want to talk. Bird: I think we wrote a letter and I think we are going to be quite shocked at the remarks. I think the Public Hearing is going to be quite. Corrie: I’ll just redify what we said in our letter, we don’t need to spend all night up there. Okay we will see you and if anybody wants to be here we are leaving at 5:00 or 5:15. With that I’ll entertain a motion to close the Meridian City Council Meeting at 8:30. Bird: So moved. Meridian City Council Regular Meeting August 27, 2002 Page 39 of 39 McCandless: Second. Corrie: All in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:29 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: / / ROBERT D. CORRIE, MAYOR DATE ATTESTED: WILLIAM G. BERG, JR., CITY CLERK