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HomeMy WebLinkAbout2001 10-23 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, October 23,2001 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: x X Tammy de Weerd 0 Cherie McCandless X X Mayor Robert Corrie Ron Anderson Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve Minutes of October 2, 2001 City Council Regular Meeting: Approve B. Approve Minutes of October 1, 2001 City Council Joint Workshop with ACHD and Ada County: Approve C. Approval of Judges and Clerks for General and Special Election: Approve 4. Department Reports: A. Treasurer's Department - Stacy Kilchenmann: 1. Finance Report: Presented 2. Bear Creek Park Funding: Discuss with Park's and Rec Commission - bring back to November 27, 2001 Meeting. B. Public Work's Department - Gary Smith: 1. Landing Subdivision NO.7 Sewer Latecomers Agreement: Approve 2. Landing Subdivision No.7 Water Latecomers Agreement: Approve Meridian City Council Agenda - October 23,200 I Page I of2 An materials presented at public meetings shan become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing , please contact the City Clerk's Office at 888.4433 at least 48 hours prior (0 the public meeting. 3. Well No. 23 Pumping Facilities - Agreement for Professional Services: Approve Civil Survey Consultants 4. Black CatlUstick Water Line Project - Award of Contract: Approve and Award to Bodiford Construction $60,038.50 5. Lansbury Lane Subdivision Sewer Latecomer Agreement: Approve 6. Farwest, LLC Water and Sewer Latecomer Agreement: Approve 5. (Items Moved from Consent Agenda) 6. Recommendation for Employee Health Benefits: Approve 7. Discussion of Dust Control Ordinance: Prepare Committee for Recommendation 8. Discussion of spending $1.8 million for ACHD right of way for Locust Grove Overpass project: Hard Costs only for Land 9. Discussion of City Seal! Logo: Review 10. Water, Sewer and Trash Delinquencies: Approve Mcridi~1l City Council Agcnda - October 23,2001 Page 2 of2 All materials prcsented ~t public meetings sh~]] become property of the City of Meridian, Anyone desiring accommodation for disabilities rclated to documents and/or hearing , please contact the City Clerk's Ofiiec at 888-4433 at least 48 hours prior to the publie meeting. Meridian City Council Meeting October 23.2001 The regularly scheduled meeting of the Meridian City Council was called to order at 6:40 P.M. on Tuesday October 23,2001 by Mayor Robert Corrie. Members Present: Robert Corrie, Cherie McCandless, Tammy de Weerd, and Keith Bird. Members Absent: Ron Anderson. Others Present: Bill Nichols, Mike Worley, Gary Smith, Stacy Kilchenmann, Ken Bowers, Pauline Skeggs, Tom Kuntz, and Will Berg. Item 1. Roll-call Attendance: x X Tammy de Weerd 0 Cherie McCandless X X Mayor Robert Corrie Ron Anderson Keith Bird Corrie: Okay, I'm going to open the meeting for Tuesday October 23, 2001, City Council Chambers at 6:40. Roll call attendance Mr. Berg. Item 2. Adoption of the Agenda: Corrie: Item NO.2 is the adoption of the agenda. Council, I've been requested to, our human resource has another meeting at 7:00. She would like to be as soon as we get through the consent agenda is to have her on her discussion, which is No.6, I believe in the back. A recommendation for employee health benefits so that she can go to the other meeting if that's okay with you. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would move that we adopt the agenda with the change that item NO.6 be moved to between 2 and 3 and will be 6A or something like that. With that I would make a motion that we adopt the agenda as written. Corrie: ls there a second? De Weerd: Second. Corrie: Motion made and second to approve the amended agenda. All those in favor say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Meridian City Council Meeting October 23, 200 I Page 2 Item 3. Consent Agenda: A. Approve Minutes of October 2, 2001 City Council Regular Meeting: B. Approve Minutes of October 1, 2001 City Council Joint Workshop with ACHD and Ada County: C. Approval of Judges and Clerks for General and Special Election: Corrie: Item 3 is the consent agenda. I believe, Mr. Berg, on the judges, we have a revisement. Is that correct? Berg: Mr. Mayor, Members of the Council. Yes we do. I had a clerk that could not make it, so the judge found another replacement and they added an alternate just in case this happens again. Bird: Mr. Mayor. Corrie: Okay, Mr. Bird? Bird: On my adoption of the agenda, I put 6 between 2 and 3 before we did the consent. Corrie: Oh, okay. Bird: I thought that's what you said. Corrie: Oh, well, it would be item No. 4A under department reports first thing. Bird: Okay, so we need to go with the consent agenda? Corrie: Yes. Bird: Okay. Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we approve --. Mr. Armstrong. I move that we approve the consent agenda with the note that on the judges and clerks we do have a new one, that there was a change in one of the judges. Corrie: Okay. Meridian City Council Meeting Oc lober 23, 200 I Page 3 McCandless: Second. Corrie: Motion made and second to approve the consent agenda with the approval with the new judge on the general and special elections. Any further discussion? All those in favor say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Item 6. Recommendation for Employee Health Benefits: Corrie: Okay, Pauline, we'll go to yours. Skeggs: Well, I know at the workshop we discussed the changes that the committee made but we did not discuss in our committee group as far as the flexible spending account. We had limits on that last year, that employees can participate and we had a $100 minimum annual contribution, a $2,000 maximum contribution and a 5,000 maximum for the dependent care. This is under the flexible benefit program. Therefore since we didn't discuss it in out committee as to what we were going to do with those caps, I talked to the mayor this morning and he recommended that I bring that to you and let Council determine what the caps will be. I'm recommending as far as the minimum annual contribution, we leave that the same. For dependent care, 5,000 like we had last year. But, last year the committee, since that was the first time we offered the flexible spending account we were very conservative to allow employees what we would allow them to contribute. So, we used 2,000 because under the flexible benefit program an employee --. It's a lose it or use it. That's for like co-payments, deductibles, you know those types of things, expenses not covered under the health plan. We were afraid that if we made, you know had it too high that the City may lose money because that could be, employees can get reimbursement when they occur that expense. So, sayan employee had put in $1200 that they were going to put into that account for the whole year and they occurred the expense in February. They got paid out through the flexible program for 1200. Say they terminated in March, and then the City would have been out a thousand dollars. On the other hand if employees don't use it by the end of the year, then they lose it. So, we were real conservative in putting that $2,000 cap. So far this year, the City has not lost money. We're still in the green. As a matter of fact, we have several employees that haven't taken their money out of the account. So, when I talked to the mayor this 1TI0rning, since the committee didn't discuss it, we were looking at increasing that cap to either 3,000 or 4,000 because employees have constant asked if we're going to increase it because that's not covering like a lot of employees are using it for their orthodontia. That's coming out to about you know between 4 and $5,000. When I talked to the broker today, she knows you know that is up to the organization to put the cap on. She's seen it as high as 5, but in discussing it with the mayor and other committee members today, we're looking at maybe a 3 or a 4. We wanted to leave it up to Council to put that cap. Meridian City Council Mccting Octobcr 23,2001 Page 4 Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: You say, we had it at 5 last year? Skeggs: No, it was 2. The dependent care is 5 - Bird: 2? Skeggs: -- and that's an IRS regulation. Bird: Okay. Skeggs: So we don't have a choice. Bird: So, this deal, you're recommending go up to 3 or 4,000 for this year? Skeggs: Yes. Bird: The other committee members and the Mayor- Skeggs: Agreed. Bird: -- agreed on that? Skeggs: Yes. Some of them say maybe lets still be a little conservative and do the 3. We've got 2 committee members here tonight so you could --. Bird: I would like to, yes, ask their viewpoint. Skeggs: -- ask their opinion. Bird: Who's the committee members? Skeggs: Will and Gary. Corrie: Gary, would you like (inaudible)? Berg: Mr. Mayor, Members of the Council. I was probably the one that was on the conservative side and said that I would rather make sure we don't spread the employees too thin and so I said 3. Its some of the research that Pauline done is not really strong one way or the other. Skeggs: Janice had said 3 too. I talked to her. Meridian City Council Meeting October 23,2001 Page 5 Bird: So, what are you recommending? Skeggs: I recommend 3,000. Bird: Not 4, 3? Ske99S: Right. Bird: Is that your recommendation Mayor? Corrie: Yes, I would say lets do it at 3 this year. Then if we need to we can go to 4 next year. See what it does. It's a tax benefit to the patient (inaudible) to the people but J don't think we're going to get burned at 3 and it'll help some of those others that have higher medical. Bird: This is in annual? 3,000 annually? Corrie: Yes, they take it and put it in. They put that in their account. We don't do it but (inaudible). Skeggs: Yes, they have a payroll deduction. They have so much per month that goes into that account. They pay for that. Corrie: Right. Bird: Okay. Mr. Mayor. Corrie: Mr. Bird. Bird: With that, I would make a motion that we approve the recommendation of the Mayor and the committee to set the annual benefit at $3,000 for insurance. De Weerd: Second. Corrie: Okay, at the same time, do you want to approve the - Bird: And approve the other - Corrie: -- benefit changes? Bird: -- recommendation changes that the committee made too. De Weerd: Second agrees. Meridian City Council Meeting October 23, 2001 Page 6 Corrie: Okay. Motion has been made and seconded to approve the budget changes and the cap for 3,000 on the flex program. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Thank you Pauline for doing that for us. Item 4. Department Reports: A. Treasurerfs Department - Stacy Kilchenmann: 1 . Finance Report: Corrie: Okay, treasurer's department, Stacy Kilchenmann. No lights and bands or anything? Kilchenmann: Mayor and Council. I gave each of you the normal statements that you get, the graph summaries and investment reports. Then just your own, the departments that you're the liaison for in your packets. The reason is these are very preliminary statements because we're going through and doing all the accruals and the closing entries now. So, if you could look those over and if you see anything that you have questions about be sure to ask so we can check those. We're kind of going through everything with a fine toothcomb. The only thing that I think is going to come out, we haven't done the payroll accruals yet, but the police are right on the borderline of making. But, I think they're going to make it. I think they'll squeak in there, right, like with 99 cents to spare under the budget. (inaudible discussion amongst Council) Bird: Don't tell the Chief. He'll want a pay raise with that 99 cents. Kilchenmann: The investment reports, rates continue to go down and I don't think that's going to turn around until probably some time in 2003, the end of 2003. We're going to move some more money into the Idaho pool. We talked to our investment adviser and he doesn't think he can do any better than the pool's doing right now. The pool is convenient because you can move money in and out of it pretty quickly. It's extremely liquid. So, we'll be looking at that. The other thing --. The building department revenues vastly exceeded the budget, so that got overlooked in doing the budget amendment. So, next year, we'll be sure and --. I think we're going to change the way we do the amendment. We'll do the budget and then we'll do the amendment after that. So, are there any questions on the financial statements or results? Bird: Mr. Mayor. Meridian City Council Meeting October 23,2001 Page 7 Corrie: Mr. Bird. Bird: Stacy, on our summary for September, the Idaho pool's - KHchenmann: Yes? Bird: -- a 1.04 less than the other investments and we're going to move more money into that? Kilchenmann: Yes, because what's keeping the Buffington investments up are the longer-term investments that they've already made. Like, he just went into a 3 year, you know something matured and he bought a 3-year and it was like 2.83. It's the older, longer-lived investments that are keeping that up. He suggested for now, that money that we're like 6 months or so out that we use the pool for that. Bird: And the pools going to stay at the 4.56? Kilchenmann: I can't guarantee that. Bird: I don't think they will. Kilchenmann: Yes. Bird: Not when prime's going down. Kilchenmann: They've stayed steady for the last 2 months. So, we'll just have to watch it. Bird: Okay. Very nice report. 2. Bear Creek Park Funding: Kilchenmann: Then the second thing concerns Bear Creek funding. You had asked Tom and I to look into that and we did. I gave you a memo on that. On Tom's operating budget there's absolutely no slack. I just don't see anywhere we ca eek out any money. I think its pretty bare bones. So, we looked at the impact fees. Since I wrote this memo, we've updated them for actual. There will be a balance of $163,000 in the impact fees remaining. Other than that, any money would have to come out of one of the projects that you've approved. We'd have to do a budget amendment, well we wouldn't have to do a budget --. We'd have to do a budget amendment to use the impact fees. Then the other alternative is to delay, or change one of the projects that he has. Those are the 2 options. Corrie: There's a 130,000 difference, is that what you're talking about.? Meridian City Council Meeting October 23, 200 I Page 8 Kilchenmann: Between the impact fees and the project. I think the revised project is 210,000. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I've got a question, to Tom probably. How important is the first phase of Storey Park? Kuntz: Mayor and Council. Are you asking that from a staff perspective or a parks commission perspective? Bird: I'm asking it just as an overall perspective, Tom from not only --. Well, probably the parks and recreation and staff both on the deal because I don't know if us doing the work and stuff and the chamber trying to get their deal all done. We had some minutes, they've got quite concerned with the lack of parking spaces that they're going to loose until phase 2 is put in down there and stuff like that. The chamber board expressed that. I don't know, how much you got budgeted for that first phase? Kuntz: I believe 120. Bird: 120. Anyway, go ahead, I answered your question for you. I want your answer. Kuntz: I think if I'm answering on behalf of the parks commission, I think they feel like it is a higher priority than Bear Creek is. I don't know if staff really has an opinion one way or another. We have moved ahead with purchasing the playground equipment because we want to make sure we get this thing out to bid this winter so that in the spring we can get the thing done. I talked to Dana with Olsen Associates. He said that the chamber is holding up their construction until spring until they have some money secured. I didn't hear comments from the chamber board that they were concerned about loss of parking. That was a new one to me. I haven't gotten back to them with the final design either yet. Its real similar to what the board consented to. I know that the project at Storey park is a high priority whether it is a high enough priority to have to be done this year or put off a year, I really cant answer that. It's going to be a higher priority when the Franklin Road is widened. I know that because that road then becomes even closer to that intersection. Corrie: (inaudible) scheduled Tom, refresh my memory? (inaudible discussion amongst Council) Corrie: 2004? Meridian City Council Meeting October 23,2001 Page 9 Bird: Yes. Kuntz: Yes. De Weerd: Has the parks commission specifically addressed Bear Creek or Storey Park improvements? Kuntz: Well, I know at budget time, when we were looking at how to divvy up the pie, they were not real pro, lets put more money towards Bear Creek. It was more lets put as much money as we can to the 56 acres. I don't think Storey Park was really an issue. I would certainly be willing to take this issue back to them jf that's the Council's wish. Bird: (inaudible) Kuntz: So, I'm not giving you a very straight answer. I'm sorry. Bird: Tom, I understand where you're coming from. Mr. Mayor. Corrie: Mr. Bird. Bird: I just have a real problem with opening Bear Creek without lavatories, restrooms. J have a real, real problem with that. The other amenities, I'd sure like to see. I think Greg, Mr. Johnson said that he would come back and maybe through Matt, I don't know on what the restrooms what he could get them down to. I don't know, Tom, I just and I think you probably feel the same way. To have ball games and stuff out there portable toilets do not work, absolutely do not work. I think that we wouldn't be doing the public the right way if we would open that for public use with portable potties. I would ask if we could get a cost from Mr. Johnson, which I think Matt's got there on just what that's going to be and see if we cant get. Even though I would like all 280,000 of the amenities done, I think the restrooms have got to be the number one priority. At least that's my thought. I don't know how the other Council people feel. Kuntz: Council Member Bird, if I could speak, to the restrooms real briefly. I followed up with Tim Burgess and I have an appointment for he and I to get together to talk about what it would cost to have them do a redesign to Tully Park's restrooms because there were some inherent problems to those restrooms. In talking with Matt this week, the restrooms which we're building at Chateau Park, which are 2 toilets on each side and a single sink. We're building it at a tune of about $40,000. The ones at Tully Park, which are 4 toilets per side, 2 sinks. We're at about $125,000. So, I'm estimating, my recommendation to Matt was somewhere in the 90 to $100,000 is what I thought they would come in at. Meridian City Council Meeting October 23,2001 Page to Bird: And the impact fees. How many more square feet are you going to Bear Creek over? Kuntz: It'll be about the same size as Tully, maybe a little smaller in the shop area. We're going to squeeze that down a little bit. We don't need quite that much shop area. Bird: But, you're going from 40,000 for 2 stalls to 4 stalls and - Kuntz: And a larger shop area. Bird: -- 3 times the cost. That's a lot of price per square foot because I don't think you'd be doubling the square footage of the building. Kuntz: The Chateau restroom has no shop storage at all. It has a, I want to call it a breezeway between the 2 bathrooms where the piping goes. The square footage at Tully Park is actually triple of what the Chateau building will be. Bird: Tully. Bear Creek would be triple? Kuntz: Close to that. We want to be able to leave a trim mower and a small four wheel, you know we call them rent mules. We want to leave those 2 pieces of equipment out there because of the location. So, we want to make sure that we still have some shop storage area out there. So, it would be similar to Tully. Bird: This is all block? Kuntz: Block with a metal roof. Bird: With a metal roof and all your --. You say, you think 120,000, Greg can do it? He can't get it for 90 can he? Unidentified Speaker: Maybe (inaudible) Kuntz: We were hoping between 90 and 100 is what they could build it for. Bird: Can you get some hard numbers to that? Corrie: Closer to the 100 maybe. Bird: I think as slow as it is right now, it might be closer to 80. (inaudible discussion amongst Council) Meridian City Council Meeting October 23, 2001 Page I I Bird: The way bids are going out there, I'm just not kidding you. 5 million dollar jobs are going for 4 and a half million. It's tight right now. Tom can you, how soon do we have to make this decision? (inaudible discussion amongst Council) Bird: Can you get the concrete and stuff down, now? The floor pad and all the under, the utility work and that stuff done? The electrical and plumbing and everything ran? Schultz: If I may. Matt Schultz with Bear Creek LLC. Mayor and Council. I did go through and fine-tune the costs on this. Like, Tom said he wasn't able to give me a revised plan to be able to bid out in time for this. Bird: I understand that. Schultz: I passed out the costs last time, but I've further broken them down so you can see where it all came from. It's just not a basketball court. It's a bench. Its drinking fountain. It's the stripping, it's the standards. It's everything. So, I've really thoroughly broke these down. I'm really comfortable about the cost except the bathroom. I'm real comfortable about all the other amenities costs. I thought that would be useful if I could hand those out. Bird: The problem is, I personally feel that the restrooms is the one thing that we can't open our baseball fields and stuff without having. That is- Schultz: I agree. Bird: That is the problem I get, or any park, even for people to come out and have picnics. Porta potties - Schultz: I would go one step further, the restroom's needed and there's also a page in here. It's called interior connections. I went through the original plan that was done by the consultant. He had a wide concrete plaza between the 2 ball fields. Nice plan and everything and I started sharpening the pencil and I drew up a little sketch that connected everything from the parking lots to the restroom, to the ball fields, to the other pathway and the other parking lot which we really need for handicap accessibility. Bird: You bet. Schultz: You know, for a public park. I mean that's just, we've got to do it. I was able to cut that in half. That cost, just by instead of doing the wide concrete at least getting the pathway out there. We've got the bleacher backstop pads in. that's all paid for in phase 1. We just need to get people out there on a hard surface. I was able to cut 20,000 off of that. Meridian City Council Meeting October 23, 200 I Page 12 Bird: Is that the 23,886? Schultz: That was the- Bird: That's a hard number? Schultz: That's a hard number. It was at the 40 something based on the previous plan amount. Realistically, if you add the playground, the restroom and the interior sidewalks that's 166, about 190 it looks like. Then I think you'd have a park that appeals to the older people with the softball fields and also the younger people with the playground area. I think, to me that's a complete park. I would hate to open up with anything less than that but that's just our personal opinion. I know you would at least like to have the restrooms. We would like to have at least the playground area and you can see on here for basketball courts. The money that was saved in that concrete, you could throw at the basketball courts you know and get an actual usable amenity instead of just extra concrete, which is what the original plan had. That's what I ask for. At a minimum, we'd like to have the playgrounds in here too, to be open when it gets green next spring, we're planting it this year. In fact, I wanted to make a mention of our success with the Eagle Scout projects that we had. We had 2 of them since we last met. We planted 55 trees between the 2 different Saturdays, really good turn out in terms of it wasn't just Boy Scouts. It was family and friends and Grandmothers and an 82 year old guy out there you know shoveling a little bit of dirt. I've actually got a couple of pictures if you guys want to take a look at it. It was good weather too. It was nice. While I'm up here at the public podium, I had a --. De Weerd: Oh, no. Schultz: I want to thank because of these Eagle Scout projects. We did solicit some donations from some of the area nurseries. Durite Nursery, Jay Nursery, Franz White, Sunset, and Mountain Landscape. They each donated time, I mean the trees. Mountain Landscape donated some time as well, some labor. Also, the City of Meridian Parks department Elroy, Brad, Rick gave some of their time. We used the auger from the City of Meridian to dig the holes and the water truck to help us. We did about 5 per hour if you figure it out which is a pretty good clip. Also, Tom for the moral support and you know, making sure everything went forward. So, we added about 75 trees. We had planted 20 before, so we're close to having 100 out there. It's really amazing what a few trees does out there to make it look like something real instead of just an empty field. It's really shaping up quickly. That's about all I had to say. I hope we can find the money to make this happen. It's just a really good example of that public private partnership that everybody's been talking about. This is it. We're here. we just need to maybe just roll up our sleeves and find a few extra bucks and it'll be a success. I mean, it really is a prime example. I cant think of any better example of something where, Meridian City Council Meeting October 23, 200 I Page 13 if you look at my numbers, once we get reimbursed from the park impact fees for phase 1, its about a 50, 50 split. That's the way it works out. That's a partnership. Bird: The only thing that would be better wou Id be a 90 10. Schultz: That would be nice. You 90. Bird: That's great. Schultz: Its nice. I appreciate your time and hopefully we can figure out a way to do it. Bird: I hope this can make a difference. McCandless: I have a question. I guess it may sound stupid to you, but I have been looking at all these figures. How can a trash can cost $300? Schultz: You know, I knew you were going to ask me about that. I was flipping through a magazine, known as Park Equipment Magazine. I just wanted to make sure I had a spot in there. Some of them are 250. some of them are 500. I just put like 300 just to be safe. Just to make sure, we're at least allowing for it. Now, these prices - McCandless: What are they? Made out of gold or something? Schultz: Ask Tom. They're just not your normal steel can you can kick around. Pretty much, they're set in place, I guess. You can't move them. They're locked down. McCandless: I can understand that but still. Schultz: We can probably find a cheaper price. Now some of these things, like I said, these aren't exact numbers. If we were to you know, if you were to approve 190,000 and somehow that bathroom came in like 30,000 under, which it could, maybe it did. We wouldn't go spend the 30,000. We'd of course make sure that it all gets back to where it needs to go. We're not doing this park for a profit at all. We just want to get it done, open and a nice amenity. We're doing it for, we write the checks to the subs, you know we basically take the money and write it out. We're just making it happen. I want to at least make sure we kept track of that but you're right that's a big number. I agree. I saw that and went you should lower this because she's going to comment on it, some body's going to comment on it. Bird: That's probably a cement poured with a regular can (inaudible). Schultz: I sawall kinds of prices in there. These guys are getting rich off of this. Mcridian City Council Mecting October 23,2001 Pagc 14 Corrie: A lot of these things in here that people might want to just donate too. Schultz: You're right. De Weerd: Mr. Mayor. Corrie: Yes? De Weerd: Matt, what is administration? Schultz: That's something that I put in there as a line item just to make sure that everybody was aware of all the work that is done to administer the contracts, the change orders, the scheduling, the running around, the supervision, all that stuff. It was 2 percent of the overall cost just as a line item. In all reality, we've been using, like on phase 1, we got a certain amount of money. We're over. You know, the extras come along. I just got the contract, we need to re-grade it, we need to re-stake it. We need to do this, we need to do that. We're just eating it and we're taking care of it. That's a placeholder that's there just to kind of show where, in case some of these things maybe go over a little bit, we've got a little bit of buffer. It's so tough on these big projects to account for every little thing that's going to come up. Like, one thing I didn't account for is the fact that we're going to have to do some re-Iandscaping, not too much if we do it this winter. It's not bad. It gets worse as the years go by in terms of re-Iandscaping. We did place the sprinklers to allow for like the basketball court. We at least placed them with phase 1, you know we sketched out where it was going to go so we didn't have to go ripping them up later. It took some careful planning up front. I think its going to come together nicely once we get the go ahead to do it. Corrie: I think I had a college professor in statistics, he called that a fudge factor. Bird: Yes. Schultz: There is a little bit of a fudge factor in there. Bird: That's exactly what we call it. Schultz: They're a tight bid with a little bit of fudge factor on the end. You know, we're really tight on our costs. De Weerd: Mr. Mayor, I had a question for Stacy. On this summary of the park impact fees and the available balance of 163359. that is the balance that we have in the account after the budgeted amounts are taken out, correct? Kilchenmann: That is correct. Meridian City Council Meeting October 23,2001 Page ] 5 De Weerd: So, the amount of revenue anticipated for this next year is not figured into that? Kilchenmann: Correct. De Weerd: How about the administration fee for the park impact fees? Do you know what the balance is in that? Kilchenmann: When we looked at it for July, [ think, what was it Tom, like 282,000. De Weerd: That's not included in this number is it? Kilchenmann: Well, its included in the total and then the budgeted amounts are subtracted from it, so it is included. Yes. Bird: Yes. De Weerd: Okay, so that money is spent as well? Kilchenmann: Yes. I mean, we just- De Weerd: Or that's part of the --? Kilchenmann: Total. De Weerd: -- total? Bird: Yes. That's accounted for. De Weerd: Okay. Corrie: So, you're going to have to get Storey Park done next year or you're going to get it combined with the construction, correct? Kuntz: Our preference would be to do Storey Park when the chamber expansion is being done so its only torn up once. I guess, mayor and Council, if you're looking for a staff recommendation tonight that would be to allow us time to take this back to the parks commission. And also work with Matt to fine tune these prices even more and bring this back to you at a later time. Corrie: That would be my recommendation. Bird: Mr. Mayor. Corrie: Yes, Mr. Bird. Meridian City Council Meeting October 23, 200 I Page 16 Bird: I've got one --, What, for Matt, what is the concrete specs on the basketball court? Schultz: Its specked out the same as the sidewalk on that. Bird: 4 inches? Schultz: Yes, with base underneath it and prep. Its coming in between 2 and 275 depending on the square footage, is what our contractor does, high quality contractor. You might be able to find somebody do it cheaper but I've seen some pretty bad concrete work done, so we really trust our guys to get it in good. Bird: 275 a square? Schultz: That's what they charge us on the sidewalk. That's about around - Bird: But a bigger pour like this would be cheaper wouldn't it? Schultz: Cheaper. He came down to $2 a square foot on some of the other stuff, is what he came down to on the bigger pours. Bird: No, I'm not stating that, I'm just --. Okay. Good idea. (inaudible discussion amongst Council) Corrie: Council, would you like to give Tom a little more time and input? De Weerd: Yes. Corrie: With this? Bird: I definitely would Mayor. (inaudible discussion amongst Council) Corrie: How much time would you need to get with the parks commission and also (inaudible)? Kuntz: Mayor and Council. If we could bring it to them their first meeting in November, which is the second Monday, and then bring it back to the Council later in November or the first part of December. Corrie: The 20th of November? The second Monday is the 1 ih could they get you and look at it? Meridian City Council Meeting October 23,2001 Page 17 Kuntz: Yes. Corrie: One, two, three, it would be the 2ih. Kuntz: That would be fine. (inaudible discussion amongst Council) Kuntz: That's a non-land use so that would be good. Corrie: Okay. Council, is that all right? Bird: That's fine with me Mayor, you bet. De Weerd: Yes. Corrie: Put it on the 2ih. Kuntz: Thank you. Bird: Have some hard numbers on that bathroom. Kuntz: You bet. Thank you. B. Public Work's Department - Gary Smith: 1. Landing Subdivision No.7 Sewer Latecomers Agreement: 2. Landing Subdivision NO.7 Water Latecomers Agreement: Corrie: Okay, B, Gary. Smith: Thank you Mr. Mayor, Council Members. The first item is a sewer latecomer's agreement for Landing Sub NO.7. Did you have this in your packet this meeting? Okay. It's our standard latecomers agreement language. There's a sewer latecomers agreement for the subdivision and a water latecomers agreement for the subdivision. The Landing 7 Sub is located on Under Road, south of Franklin. It's on the east side of Under. Skyline Development did that project. They extended the water down Under and the sewer. So, both of these serve, or have the ability to serve adjacent undeveloped ground. If you have any questions, ]'11 be happy to try and answer those. Bird: I have none, Mayor. Meridian City Council Meeting October 23, 200] Page 18 (inaudible discussion amongst Council) Corrie: Any other questions? Your recommendation is to approve the water and sewer latecomers on this one? Smith: Yes sir. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we approve the water and sewer latecomers' agreement with Skyline Development for the Landing Subdivision No.7 and authorize the Mayor to sign and the clerk attest. McCandless: Second. Corrie: Okay. Motion made and second to approve the Landing Subdivision NO.7 sewer and water latecomers agreement. Any further discussion? Roll call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, absent. MOTION CARRIED: THREE AYES, ONE ABSENT 3. Well No. 23 Pumping Facilities - Agreement for Professional Services: Smith: Thank you Mr. Mayor, Council. The next item. Item No.3. That was item 1 and 2. Item No. 3 is the agreement for professional services for well No. 23 pumping facilities. This proposed agreement is with Civil Survey Consultants in Meridian. Civil Survey has done the pump and pump house design for us, I think the past 5 wells. They've done a great job, always very responsive and they do excellent work. The design fee is $13,050. The construction services fee is estimated at $7180 on a time and materials not to exceed the basis. Our recommendation is to award the contract for well No.2 3 pumping facilities to Civil Survey Consultants in the amount of $13050 for design and $7180 for construction services, to authorize the Mayor to sign and the City Clerk to attest. Do you have any questions? Corrie: Do you have any questions? Bird: I have none, Mayor? Corrie: Hearing none, I'll entertain a motion on the request. Meridian City COllncil Meeting October 23, 200 I Page I 9 Bird: Mr. Mayor. Corrie: Mr. Bird. Bird; I move that we award the contract for well No. 23 pumping facilities professional service agreement to Civil Survey Consultants in the amount of $13050 for the design and $7,180 for the construction services and authorize the Mayor to sign and eh Clerk to attest. McCandless: Second. Corrie: Okay. Motion been made and second to (inaudible) agreement. Any further discussion? Well No. 23 excuse me. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: THREE AYES, ONE ABSENT 4. Black Cat/Ustick Water Line Project - Award of Contract: Smith: Thank you Mayor. Thank you Council. The next item I have is award of contract for Black Cat and Ustick waterline project. We had 8 bidders, I believe it was. Yes, 8 bids for construction of a waterline approximately one half mile, 12 inch water line in Ustick west of Wilkins Ranch Sub. We're trying to get that in ahead of ACHD's overlay project on Ustick. The low bidder was Bodiford Construction in the amount of sixty thousand, thirty eight dollars and fifty cents. We would recommend to you to award that contract to Bodiford Construction for that amount and authorize the Mayor to sign and the City Clerk to attest. Corrie: Questions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary, this is just a question. How did these bids come in compared to the estimated cost by the engineers and stuff? Or did you have an estimated cost? Smith: I don't have that information available, Councilman Bird. I don't know. Bird: Do you think it --? How did it come on to what you thought it would be yourself? You've been around this long enough. Smith: I was distant from this project. Bird: Okay. Meridian City Council Meeting October 23, 200] Page 20 Smith: I just didn't have any involvement in it at all. Its been handled by Brad and Lynn Grady our staff engineer. Bird: One other question. The low person checks out okay and everything? Smith: Yes. Bird: He's left ten percent on the table from anybody else. Smith: Right. Bird: The other seven are real close. Smith: We've used Bodiford before. Bird: Good. Smith: In fact, they did some slip lining for us on some sewer project in downtown Meridian. Bird: Oh, they're the ones that did that? Smith: Yes. Corrie: Mrs. de Weerd. De Weerd: Mr. Mayor. I move that we approve the award of the contract for the Black Cat and Ustick waterline project to Bodiford Construction for sixty thousand, thirty eight dollars and fifty cents, to authorize the Mayor to sign and the Clerk attest. Bird: Second. Corrie: Motion been made and second to approve the recommendation of the City Public Works department recommendation to award Bodiford Construction and authorize the Mayor to sign and the Clerk to attest. Any further discussion? Hearing none, all those in favor of the motion say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Bird: We should roll call this, a contract. Corrie: Oh, is this a --? Bird: It's a contract. Meridian City Council Meeting October 23. 2001 Page 21 Corrie Oh, okay. Roll call vote. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, absent. MOTION CARRIED: THREE AYES, ONE ABSENT 5. Lansbury Lane Subdivision Sewer Latecomer Agreement: Smith: Thank you Mr. Mayor. Thank you Council. The next item is a sewer latecomer's agreement for Lansbury Lanes Subdivision. Lansbury Lane, if you remember is south of Ustick and it's a long narrow subdivision, Our parks director lives out there. Access is taken off from Meridian Road. The sewer exited the west end of the subdivision. Then went south and tied into sewer line in Waterbury Park Subdivision. So, this latecomer's agreement will be applicable to property on the north side of Lansbury Lane Sub and on the south side. That's the area of service. The agreement has been signed by the developer, Lansbury Lane, Chris Williams and his wife. It's our recommendation for the Council to approve this latecomer's agreement with Chris and Maria Williams for Lansbury Lane Sub, to authorize the Mayor to sign and the City Clerk to attest. Do you have any questions? Bird: None. De Weerd: I have none. Corrie: Okay. Hearing no questions, I'll entertain a motion on the recommended approval. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move we approve the sewer latecomer's agreement with Chris and Maria Williams for the Lansbury Lane Subdivision, authorize the Mayor to sign, the City Clerk to attest. Corrie: Okay, do I hear a second? McCandless: Second. Corrie: Motion made and second to approve the motion. Roll call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, absent. Meridian City Council Meeting Octo bcr 23, 200 t Page 22 MOTION CARRIED: THREE AYES, ONE ABSENT 6. Farwest, LLC Water and Sewer Latecomer Agreement: Smith: Thank you Mayor. Thank you Council. The last item I have is another sewer latecomer agreement for Farwest LLC. This is for the Los Alamitos and Salmon Rapids Subdivision developments. Again, it's for service of property adjacent to those two subdivision developments. Marty Goldsmith is the managing member for Farwest LLC and he's signed the agreement. Our recommendation is for the City Council to approve this latecomer's agreement with Farwest LLC for Los Alamitos and Salmon Rapids Subdivision, authorize the Mayor to sign and the City Clerk to attest. Corrie: Any questions? Bird: I have none. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I move we approve the water and sewer latecomers agreement s associated with Los Alimitos and Salmon Rapids Subdivisions with Farwest LLC and authorize the Mayor to sign and clerk attest. Bird: Second. Corrie: Okay. Motion made and second to approve the recommendation on Farwest LLC water and sewer latecomer agreement. Roll call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Anderson, absent. MOTION CARRIED: THREE AYES, ONE ABSENT Item 7. Discussion of Dust Control Ordinance: Corrie: Mr. Attorney, discussion of dust control (inaudible). Nichols: Mr. Mayor, Members of the Council. You have a copy of an email that I sent to the Mayor, which has attached to it some information we got from Claire Bowman. They put this on a pretty aggressive time frame for us to review this and get some comments back. The meeting was last Friday morning and I was not able to attend. I talked to Claire Bowman this afternoon. They want to have a dust control ordinance in the COMPASS jurisdiction uniform ordinance in all the COMPASS jurisdictions in place, ready to go no later than September 1, 2001. Meridian City Council Meeting October 23, 2001 Page 23 they're putting these things together. There are two things that he reported to me that came out of the meeting. One is that the proposed ordinance did not have enough detail in it about what was and wasn't permitted and what was required as far as being able to issue some guidance about what steps should be taken to control construction generated dust. The second was that the proposed ordinance had in it that they would collect these, or issue these permits in connection with the building permit. That's not when most of the digging occurs. Most of the digging occurs after the final plat stage. *** End of Side One *** Nichols: So, that was a major hole in this. They're, I think its next week, going to meet again and hammer some more on what needs to be done. So, it was not quite as short a time frame as I thought there might be. I wanted you to at least know that the issue is out there and those have attended COMPASS meetings know its been talked about. Just so the rest of the Council's aware of what's going on. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I realize that it gives us about eleven months, but that eleven months will pass pretty fast. This is a very, very important ordinance that needs to be really looked after. I would like to see us involved, developers, builders and everything else. Get their input, as I've talked to some site people, earth movers and builders in Boise. They have an ordinance in now that, like all new drafted ordinances, probably has some holes in it but it does seem to work pretty good. The biggest problem is --. ACHD seems to have the biggest problem because when you water down the dust, you track mud out on to their roads. But I think this is something that we don't want to let creep up on us. We need to look at it and this is, Mayor I think you need to get some people within our Public Works department looking at this and going through it and maybe even you know getting a small committee together and getting this taken care of. [ would like to see us get it passed after the first of the year so we don't have to come down to August 15th and worry about it. De Weerd: I just wanted to also agree with Council Member Bird. This is definitely needed and it would be good to get to work on at our earliest convenience to make something that works for Meridian. I know that dust has been a huge complaint from many of the neighbors by new subdivisions and it's certainly an issue that COMPASS needs to pay attention to as far as air quality issues go. I think that we really need to make this a priority and I agree the compilation of the committee with the building department who probably would be the enforcing department and maybe Gary could recommend some people Meridian City Council Meeting October 23, 200 I Page 24 within that department that could help review this and get a recommendation for an ordinance for our own city. Corrie: I agree. This is going to be a very controversial ordinance. It wont be one that just goes by and everybody accepts it - Bird: No. Corrie: -- because we've been working at this thing for quite sometime. Also, we have to do it because if the litigation that has taken place and the air force or whatever that group is, is demanding and we go to that court that told us we have to do it. Gary, we'll start on that post haste. We'll get some ideas together with this and maybe work on a committee that can help us with the drafting and with the attorney's help we'll get it done. We'll sit that as an agenda item and a goal, Gary. We're meeting Thursday that'll be part of our conversation. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I also, think that, I know you and Gary would agree with this that the more builders and developers we can bring on board to help develop this ordinance, it'll be a lot easier to sell out in the public when it comes time to pass it. Corrie: They have just as much to gain as we do. Bird: You bet they do. Corrie: They will do it, I'm sure. De Weerd: I know an ordinance I can get out of the tri cities. They come down real hard on dust. It will make anything we do here seem very minimal. If you want -- Corrie: (inaudible) De Weerd: If you want something to make them accept whatever we write, I'll get you that one. Bird; I think you need to look at several of them. Truthfully, I think you need look at several around the area. De Weerd: They have high fines. In fact, my brother in law is a builder who, when the wind blows, they grab their sprinklers and run out to sites. Bird: Well, that's every day then. Meridian City Council Meeting October 23, 200] Page 25 Corrie: Boulder Colorado, they - Bird: They never get the sprinkler turned off. De Weerd: $300 a day fine. Bird: Yes. Smith: Mr. Mayor. Corrie: Yes. Smith: Where did this draft come from? Do you know the origination of this? Nichols: Mr. Mayor, Members of the Council. Gary, Claire Bowman told me that he had a couple of lawyers draw up the ordinance. I don't know who the attorneys are, if they have, you know they're on staff with some governmental entity or where it comes from. I don't think they invented the wheel. I think they took something else and adapted from it because in their proposed ordinance they obviously left some stuff out because in the definition, I now know what a grizzly is. But, there was no other reference to grizzly anywhere else in that draft ordinance. So, they've taken something and slapped it together. Smith: Mr. Mayor, I know that Boise has been grappling with this fugitive dust ordinance for quite some time. I would assume that they've, well, I'm almost certain they've spent an awful lot of time and effort in developing whatever they have. I don't know if this is it but, I hear that fugitive dust ordinance commented on, on the morning news shows by Councilman Weatherall every once in a while. Bird: Yes. De Weerd: Well, I do know DEQ has been trying to address some of these as well. So, maybe we can get someone from DEQ on the committee as well. I agree the BCA really should be involved and maybe the (inaudible) --. Bird: I think AGe - De Weerd: AGC? Bird: -- but I think if you started a Boise and pulled what they've got drafted and with what this- De Weerd: And what this says. Meridion City Council Meeting Octo ber 23, 200 I Pagc 26 Bird: -- Mr. Nichols gave you, you can go through and have those people --. A lot of times, you know it don't help the builders and stuff to have dust flying around too on their new homes when they're trying to air a freshly, hardwood floor that's been freshly refinished or something and you cant open your windows and doors because of the dust being around. So, I think that it's something that --, I think they're receptive to it. But, I think they also want a hand in kind of putting the laws out there. De Weerd: That's not when the dust is the worst. The dust is the worst --. Corrie: Okay. I think, hang into that one. Item 8. Discussion of spending $1.8 million for ACHD right of way for Locust Grove Overpass project: Corrie: Discussion of spending 1.8 million for ACHD right of way for Locust Grove overpass project. Who had this one? Nichols: Mr. Mayor this is sort of mine. Corrie: Okay. Nichols: Mayor, members of Council. Starting last month, I started to get some emails from Barbara Beaner-Kane, one of the ACHD lawyers about the joint agreement on this issue of where the 1.8 million dollars or for what it could be spent. My last recollection of a discussion, and I haven't been to every special Council meeting, but one of the joint meetings last summer, ] believe it was. The issue about where the 1.8 million dollars would go for and what does right of way acquisition mean in the minds of the parties to this agreement? ACHD had, I believe proposed that it could go toward all of the things associated with right of way acquisition including title reports, appraisals, all those --, Yes, all of those different issues and my recollection was that, or at least my sense of it was that the Council wanted that really to go toward hard land costs more than to use a contractor term, soft costs. Some of this soft cost, the title report, recording fees, those kinds of things are reasonable, probably in the overall scheme of things. One of the proposals, there were some guidelines for donations that she had sent me, which contemplated that the City of Meridian would have a full blown right of way acquisition specialist go out and contact these people for donations and so on. I told her I didn't think that was --. We didn't have the person. We didn't have the funding for that staff position and I wasn't aware of anybody in the City staff that had the expertise to do that. Bird: I'll expand on that (inaudible). Nichols: Then the other part, ] mean that was a substantial part of it. Well, and they also wanted the City to take title to this donated right of way, if there was a Meridian City Council Meeting October 23, 200 I Page 27 donation. Then convey it to ACHD. There are some problems with the City taking title like we found out with the fire station. I've since learned that the last legislative session, they did amend that law and give municipalities a little more flexibility about getting rid of these properties that are no longer used for public purpose. But, even then, it still would be used for public purpose. It just wouldn't be used for City purpose, but it would be used for roadway purpose. So, it would just be a whole lot cleaner if ACHD acquired the right of way period. I mean, that's my opinion. You have to, I guess what we're looking for is some direction from the Council as to what line to take with regard to the 1.8 million dollars. You might remember that ACHD Commissioners were, I think one of them made the statement, well if the 1.8 million dollars is just what goes into the landowner's pocket, we cant make this deal fly. We have to have some of these other costs covered by it. Maybe it was put a little more forcefully than that. It was at the tail end of the meeting. That's kind of, I think the issue was the last issue before we adjourned. So, that's where we're at. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I'll expand a little bit on --, I went down and met with the lady that's in charge of the right of way, Marilyn. I for one, don't want any part of it now that the federal guys are in it. If you've got anybody that, and I gave here a couple of names of people that I would talk to. But, we will be smart to just let them handle it, don't even come close. Regarding the 1.8 million, I believe it has always been the Council, or this is my thinking what the council, that it went for the acquisition of right of way. Acquisition of right of way money to the owners just like you stated Bill. De Weerd: Yes. Bird: I know we got the threat but, a lot of this problem is being caused, the delay and the extra work with right of way acquisition because they went out and got the federal money. So, my thinking on the 1.8, is it's strictly, and it's up to 1.8. It's not 1,8, it's up to 1.8 and it is just as Mr. Nichols stated. It goes for the acquisition of the right of way property. It don't pay for title search. It don't pay for any of those soft costs. It's the hard cost on acquisition and it's up to 1.8 million. We'll dole it out as they come ask us for it. We're not going to give them the 1.8 million. Corrie: Any other comments? Okay, I can give you my two cents worth. Bird: Go ahead. That's what you're here for. Corrie: I couldn't probably say anything better, but I think up to 1.8 million and it goes to the hard costs which is it goes to pay the homeowners that have to buy them out. The rest of it is soft costs. So, if we buy that, it takes one million to buy Meridian City Council Meeting October 23,2001 Page 28 all that out, then that's what we will spend and we'll give them that money. The soft cost, J still think that should be up to the ACHD and what they have there. I think we're being very generous anyway to give them 1.8 million and that takes that off there, it's going to cost them more yes. But I think they'll understand that and I think they already know it. I talked to Jay 3 or 4 times and he knows what I said and what you said. So, my recommendation would be to stick to our guns. (inaudible) hard costs, pay for the owners property. The rest of the cost, they're going to have to take care of and do it. They would anyway. Bird: I think you've got the Council's 100 percent support on that. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I totally agree. That was my understanding. I was just appalled when I was at that meeting and heard all the federal rules and regulations that had to go with it. I thought we can't do that. Bird: You wait until you see the acquisition, the right of way acquisition, how the rules and stuff now. J mean, it takes and act of congress for somebody to walk out there and donate their right of way. McCandless: Yes. Bird: I'm not having any part of it. McCandless: I don't want any part of it either. Corrie: I think Gary and I, way back --. Gary, didn't we sit down and try to figure out what their acquisition cost of right of way was? We both shook our head and took an aspirin and parted company. It didn't come out to 1.8 million either. Okay, Mr. Attorney if you will relate that and I will also follow up with a phone call to Jay. If you'll make that in the proper form or whatever they need to do it. I will also talk to Jay and I've got some other things that I want to talk to him about too tonight. Item 9. Discussion of City Seal! Logo: Corrie: Okay, where are we now? Bird: The logo. De Weerd: Logo. Corrie: Discussion of the City logo. Meridian City Council Meeting October 23,2001 Page 29 De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Since I left my file at home, I'm very empty handed. We did have the logo that went out in the Valley Times and as well the Idaho Statesman. I received 6 phone calls supporting it. ] didn't hear any unfavorable reports. Bird: You haven't received letters? De Weerd: No. Have you? Bird: Yes and I don't think I brought it (inaudible). Corrie: Which one? This one? That's one of them. That was from --. Bird: Yes, that's Marie and Jim Pack. You should have got that one. Corrie: That was the Good Sam Club. Bird: The Sam Club. De Weerd: You got --? This is the one? Bird: That's one of them. Corrie: I forgot to give you some of the numbers that I got --, Bird: Yes, and Tammy, Mayor and I have- De Weerd: None told me they - Bird: That's why you haven't got it. Corrie: W e just got it. Bird: We just got it. De Weerd: What's the Sam's Club? Bird: It's a traveling club made up of, mostly retired people that travel in groups. Go camping and stuff, have motor homes, campers and stuff and travel around. They call it Good Sam. They do a lot of things. Each community seems to have one. r know Nampa has one and Meridian has one. I suppose Boise does. I think that jf you read the letter, Ray and June brought up some very good points. The tower is probably the biggest recognizable thing in Meridian whether you Meridian City Council Meeting October 23, 200 I Page 30 disagree or agree. I don't know, I just --. I think the Mayor has also had other people express that same thing. I just had a conversation today with today with a person that expressed that they didn't mind changing. They're biggest complaint was that, you get a new logo and all the stationary goes out the drain and all the hundreds of dollars and we're out asking for mill levy raise. I said well that won't happen. De Weerd: No. Corrie: Of course we don't --. Bird: They felt that you should --. This one person felt that we should incorporate the water tower in the new seal. So, I'm just passing along what I've been passed on. De Weerd: I have- Bird: That has been negative. De Weerd: I have the names and phone numbers of the people who contacted me. They were very receptive to a change and felt that the transition with the history of Meridian and to like the theme of generation's plaza was very positive and it would carry us into the future. I did have one person that liked the design but was concerned about redoing all of the letterhead and all of that. The Mayor and I talked about it and it certainly would be a phased in type of thing. It would be as needed to replace anyway. I did get some feedback again from 2 departments in addition to the 6 citizens I got phone calls from. They were very receptive too. I don't know if you want to have action on it. That's what I had anticipated, but then again I hadn't heard anything negative. I don't know what you would like to do. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would, you know we looked at 3 different types. I would like to know, and you probably have showed me. I'd like, and you don't have it here tonight. I'd like to see the final draft of what we actually adopted. De Weerd: Okay. Well, it is that one. Corrie: Can we go back to those people and see if they cant incorporate --? I've heard 2 things, -- Bird: Mayor's got a good idea. Meridian City Council Meeting October 23, 2001 Page 31 Corrie: I've had 2 things brought to my attention. One, they like the water tower and you'll find this is a lot of the older people that's been here. The other one is the flags, a race flag, the racetrack. I'm not a racing fan but there's a lot of people who evidently are. Is there anyway that we might have those people that did that, some way incorporate with what we have here --? We went through this once before. De Weerd: We did have the flags on there. That's when we sent it out to the departments. The overwhelming voice was, lose the flags. Corrie: Okay, did they have, lose the tower too? De Weerd: That was early in the process before we even got to the design, it was to keep the tower out of the design. Now, in this one area where it's since 1893, you could maybe make that --. We had that the flags at one time. You could maybe even make that the water tower. Bird: I was going to say, could you get the water tower in there? De Weerd: I could ask them if they could incorporate, you know bring something with that in there. Corrie: See, you've got the new and the old that way. De Weerd: Yes. Corrie: That would kind of --. I think it might appease more than it would cause not to be if you had the water tower there. De Weerd: Yes. Corrie: Change is - I think its okay. We don't have a lot of things on our stationary anyway that has the water tower. That would be some changes made. We need something that's very simple like that and maybe have the water tower on one side. If you want to use that on your stationary, you can. Whether you want to use it on police cars or what have you. We haven't even discussed that with the fire department. Bird: Would you share that with us Gary? Corrie: I'm sure it wasn't what I said maybe. But, maybe you could see how they might incorporate that in there, see what it looks like. McCandless: I would like that because the only, and I haven't had any formal comments on it one way or the other. But, just talking to people and they all say well, what happened to the tower. Sort of like, what's wrong with it, you know. Meridian City Council Meeting October 23, 200 I Page 32 De Weerd: I've heard a lot about the tower. Bird: And Tammy, you've- De Weerd: I didn't write their names down. Bird: You've got to realize that I think we're getting from the people that have been here a long time. McCandless: Yes, I think so too. Bird: The deal and you're probably hearing from the new younger people. Corrie: (inaudible) move that over and put the tower on one side (inaudible). Bird: We have had some public hearings on it. Nobody shows up but that's typical. Corrie: (inaudible) the City of Meridian --, Bird: They wait until its all done and then write letters. (inaudible discussion amongst Council) De Weerd: She could give a couple of ideas. Corrie: I think that would be a good idea. Really, I do because --. De Weerd: Okay. Bird: Lets revise it and see if you can't make --. De Weerd: Well, it's only been a year, we might as well- Corrie: It's been longer than that. Bird: I was going to say, that's what I told that guy today, we've only been working on it a year. Give us another 3. Corrie: I've been working on it for a year and a half in front of you, so it's okay. (inaudible discussion amongst Council) Bird: We're here to work for all citizens regardless of age. Mcridiun City Council Meeting October 23, 200 I Pugc 33 (inaudible discussion amongst Council) Corrie: We should have a town crier ringing a bell on there. (inaudible discussion amongst Council) Berg: Good evening, Mr. Mayor, members of Council. I just would maybe go a little bit further and get out of the box of a seal or a logo or letterhead. We need to know what we're going to use this for. I've had a lot of comments about what are you going to do with the water tower pin? Are we going to have a bigger pin? You know, those are concerns we need to look at. Not just maybe on the letterhead, not just on the door of a car. You know, how else are we going to maybe display whatever we're going to do. Or, are we going to divide it into 2 different things? Are we going to keep the water tower pin? And just use this as something for letterhead or for decals on cars? I'm just suggesting - Corrie: There's a lot of different ways to go. Yes, and we've spent some money on water tower pins, I have. Berg: Yes we have and the chamber also, you know --. How shall I say, also works with us to get those pins. I'm just saying we need to make sure whatever direction we're going that its feasible to do and you know, we can do what we want to do with whatever this is. De Weerd: On all of the artwork that has been given to Council, it has been detailed on what would go on what. That has been attempted to explain. Bird: Tammy, can't you kind of get one of those --? You're very good on a computer, cant you kind of draw up a little thing with just the water tower in it? De Weerd: Me? (inaudible discussion amongst Council) De Weerd: I just had to design my husband's stuff. I don't need to do this. Bird: Okay. You'll come back with it then? De Weerd: I'll ask for some additional ideas. Item 10. Water, Sewer and Trash Delinquencies: Corrie: Okay, Water, sewer and trash delinquencies. This is to inform you in writing if you choose, you have the right to a predetermined hearing at 7:30 P.M. Tuesday October 23, 2001 before the Mayor and City Council to appear in person and be judged on the facts and to defend the claim made by the City that your Meridian City Council Meeting October 23,2001 Page 34 water, sewer and trash bill is delinquent. You may retain counsel and the service will be discontinued on October 24, 2001 unless payment is received in full. Is there anyone present who wishes to contest his or her water, sewer and trash delinquency? De Weerd: Frank, did you pay your bill? Corrie: I checked there and Frank is paid and I'm paid. Bird: I was going to say, look mine up and see if I've paid. Corrie: You are hereby informed that you may appeal or have the decision of the City reviewed by the Fourth Judicial District Court pursuant to Idaho State Code, even though if you do appeal, your water will be shut off. The amount of the turn off list is 23,934.75. That's a lot better than 65,000 that we use to get. Council, you've read the turn off list. Do I hear a motion on the --? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would move we approve the turn off list but with your permission, I would change the turn off days to October 24,2001 and also October 31,2001 because they've asked for 2 days. Am I not right? Corrie: There's not as many turn offs --. Bird: Or do they need 2 days this time? Corrie: I didn't get any requests for them to turn off, add 2 days, but, Gary? Smith: Excuse me. I talked to our water superintendent tonight and he didn't say anything about needing an extra day. Bird: So, just October 24th will be fine? Smith: I think so. Thank you. Bird: That's my motion, approve the turn off. Corrie: Okay. Bird: Discontinue on October 24th if not paid. Corrie: Motion been made and second. All those in favor say aye. Meridian City Council Meeting October 23, 200 I Page 35 MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: On the water bill, we had Tammy, gave me a note here that says please vote on the Meridian mill levy November 6lh. Help us bring vital services to our Community. (inaudible discussion amongst Council) Corrie: Can we say that Mr. Attorney? Nichols: Say it again, please? Corrie: All right. Please vote on the Meridian mill levy November 6th. In parenthesis, help us bring vital services to out community. That's a gray zone I think. Nichols: Mr. Mayor, members of Council. (inaudible) though it may be, the help us bring vital services to our community probably takes a side, even though you voted to put this to the people. Its acceptable to say, remember to vote on the levy or that sort of thing. But, to advocate a position [ think is not correct. De Weerd: It was worth a try. Corrie: I think remember to vote on the Meridian mill levy November 6lh or please vote on the --. (inaudible discussion amongst Council) Bird: I was going to say, if you guys are going to put that on the bottom, just sign your and Tammy's name and leave me out of it. I can get myself into enough hot water. I don't need any help. (inaudible discussion amongst Council) Bird: Mr. Mayor. De Weerd: Mr. Mayor. Corrie: Mr. Bird. De Weerd: Just to add to this before you change the subject. Bird: Go ahead. De Weerd: The citizens committee also asked if in the water bills, if a polling map would be sent out. If it would or if it could. Meridian City Council Meeting October 23,200 I Page 36 Corrie: We have a polling map, do we not? Bird: Where the polling places are? Berg: I'm sorry, Mr. Mayor, members of Council. Yes, we have a map that's drawn that kind of splits the City into the main roadways to which precinct you need to vote. Corrie: Could we get that maybe in the paper as well? De Weerd: Well, it is in this (inaudible) (inaudible discussion amongst Council) Berg: Frank's been putting them in the paper. De Weerd: Their suggestion was, the questions that come up, especially after the last election, is people didn't know where to vote. It's pretty confusing between the general elections with County state and national because there's so many polling places there that when you get to the City vote, people didn't know where to vote. There were kind of little horror stories on going to a polling place and someone saying no, you don't vote here you go vote over there. Then they went there and then they were sent somewhere else. They thought it would be important if we could, send out polling maps in the water bill as well. If not, at least posting it on the website. Corrie: Oh, by the way, the website is up. We can get it on there. Bird: Is it up now? Corrie: It's up now. (inaudible discussion amongst Council) McCandless: You can't do anything on it anyway, Keith. Bird: Yes, j can. I'm learning. I can freeze it up real good. McCandless: That's true. Corrie: Would you like that too? We can take a picture of it and put it on the web page, if you would like to do that. We have that capability don't we --? De Weerd: If they would have the name and actual location on the map, if they can be deplicted on that. Is that possible? Meridian City Council Meeting October 23,2001 Page 37 Berg: Maybe I could go get, or have Frank bring up a map that's on the back table. I'm sure that maybe it doesn't have an x marks the spot, but it gives the name of the building, the address of each polling precinct. It's in the portion of where they need to vote. Last election at the mill levy, in May we did have that map plus a sample ballot on the back of the letter that the Mayor had written and put it in the envelope with the water bill. De Weerd: So, this map was on the back side of that letter? Bird : Yes. Berg: Yes, with the sample ballot in the back. Excuse me, there was also some kind of notation, I think of how the rate would effect your proposed property of 100,00 or something like that. It was on the back which is sometimes confusing. People that have a Meridian address thinking they can vote in City elections, which they may not be in the City limits. But, because they have a Meridian address they think they can vote. We had people coming here to vote on the foothills ejection last May. Corrie: They got a lot of everything. (inaudible discussion amongst Council) Berg: Pardon me? Copies? Well, I can make more copies or I can go get them --, Corrie - stick it right in with the bill, but this other verbiage is going right on the front page with the bill so they don't toss this thing. Berg: Mr. Mayor, I can shrink down the sample ballots and put both of them on the back side of that map also and send it to the people. We discussed it before that they didn't read the paper when you put it in the envelope. (inaudible discussion amongst Council) Corrie: Maybe we can work this some way in there with it. But, I do want to have what our saying is right on the bottom page there so they don't throw it away. It's going to be in red or green or blood or something so they see it. Its Gary's blood because he's coming Thursday to give a pint. Berg: I thought we had put something on there last time which maybe we can pull up and find out what we did. Corrie: Okay. Meridian City Council Meeting October 23,2001 Page 38 Berg: We had a notation on the water bill plus we had the insert. I wish everybody got the Valley Times because Frank has been putting that in the paper the last 2 issues for us. Corrie: Question. Is there going to be one more go in, Frank? Okay. Bird: 2 more. Corrie: Not to be picky, -- De Weerd: But - Corrie: However, there is a map. That's good. On the ad, page 10, okay. Down at the bottom, make sure that that says paid for by the citizens for --. See, on there, it makes my phone doesn't ring quite as much. (inaudible discussion amongst Council) Corrie: Well, it's not a disclaimer, it's just that we're not paying for it. A lot of people, I don't say a lot but I have had a lot of phone calls of people saying well, I don't think we should be using our tax money to be advertising and we're not. I tell them we're not and they say oh, okay. That's okay. They were the ones that were going to vote against it anyway. Unidentified Speaker: Maybe I should put at the bottom, no tax dollars used (inaud ible). De Weerd: Just paid for by Citizens for --, Corrie: Just like on regular signs that we do --. That just kind of helps everybody think in that one. Okay. Mr. Bird. Bird: Mr. Mayor, we all received, from Ada County Emergency Medical Services letter of commendations to our firefighters and also some medics on that horrible wreck there on the interstate Saturday the 13th. I just would like to make it publicly known that there was 6 of our firefighters within 14 minutes of arrival on the scene. The first unit, all 3 patients were treated, packaged and enroute to the hospital. That's what they said here. McCandless: I know that what they said. Bird: I'm sure that were some of our police officers out there too who didn't get mentioned but, I don't know what's appropriate Mayor, but as a Councilman I would like to --. If its nothing more than a letter written from you too, and I would like to see that they all get it and I would also include the police officers that were involved on that call. Meridian City Council Mecting October 23, 200 I Page 39 Corrie: [ apologize. I don't have the letter. I've got it ready to be sent out. Bird; Here Mayor. Corrie: No, my letter. Bird: Oh, okay. Corrie: I was going to give it to you tonight and I - Bird: That's fine. But, I would also like to include our police officers too that were on the scene. Corrie: You're right. Absolutely. Thank you. Bird: I like these kind. You get too many of the bad ones. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Is it appropriate to give you an update on what the mill levy committee is doing? Corrie: If you would like. De Weerd: Well, [ didn't know if it was appropriate. Corrie: It is in this case, yes. De Weerd: They've ordered yard signs that will be done on Friday. So, if any of you have good prime locations for it, please let me know and we can make sure they get you some yard signs to get placed in some prominent sites. We're also looking for volunteers who will distribute flyers in their neighborhoods or subdivisions. We have a number of people, and right now, we're just trying to figure out how many copies we need to make. If, you know of anyone who wants to do that type of work, please let me know so that we can find out how many they need and what areas they're covering. There is going to be a mailer done. The mailer is going to all registered voters and right now the information is being designed by one of the committee members and taken to the printer for printing. That should also be done by Friday. Then it will get to auto sort to be mailed out the first of next week. Frank has been a wonderful help on our committee as you can see in the newspapers. He has been a huge advocate and I really appreciate what Frank has been doing. We have a number of presentations that we will be starting on this Wednesday with Kiwanis. Next Monday with Rotary. Speaking to Meridian City Council Meeting October 23, 2001 Page 40 the Lion's board, have a senior citizen's center presentation next week. Had a member of the group talk to the citizens on patrol last week. So, they are working towards that. We are, I say, we. They are also pursuing s press, media something, conference. All the endorsements, BCA, Association of Realtors, and the Chamber have all endorsed and come out in support of this as well as the citizens group. They would like to maybe get together and publicly state their support and reasons why. I don't know if it would be appropriate to have police or firefighters there, available to answer any questions if someone might have them. Once, I know a date and a time, certainly Frank would be the first to know but, I will let you guys know as well. Just as an FYI, in case you want to be a fringe groupie or something like that. Corrie: Be a fringe groupie? De Weerd: A fringe groupie. Corrie: I will distribute to my neighborhood but I don't know whether I want to be called a groupie, I may be the only one outside my wife going door to door. McCandless: Well, the Mayor's son Greg came over and gave COP, talked to COP. He did an absolutely beautiful job. The only problem was I wish he'd been talking to somebody other than the choir. But, he did a really nice job on that. De Weerd: Did he get volunteers out of that effort? No? McCandless: Not that I'm aware of. I think there was some people that went up and talked to him. He left so early that I didn't even get a chance to talk to him. He had to get out of there. De Weerd: Do let them know that you know, we're looking for foot soldiers to get the word out. McCandless: Well, we talked about it even when he was through. Everybody there said they would talk to everybody they knew. De Weerd: Great, and that's how it gets done. Corrie: Okay, with that I will entertain a motion for adjournment. McCandless: So moved. Bird: Second. Corrie: Motion made and second. All those in favor say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Meridian City Council Meeting October 23,2001 Pagc 41 MEETING ADJOURNED AT 8:10 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: If tWtt"J( DATE APPROVED . \\,nH:\1.n.ttr~lJ 'i'\\\ r.: lH'~" .J'b . ~\ ~( 'or I!foqiY~'.' .,;,>,^ ~;:. ",(., ~'1.:~k~". .. .,~ $" r'>.... ....PO.l:,..,. ':"if,;.'>-. ~ v cPr.. '''thY '1,~, $ ~.~o A}JTESTED: <: - :: ~': . ..- :, ":.' .c, ~fl ;~L .~ t: ~;;;~X4. ' .... S~. !? f~ ... . . t.4 ~'... ",:.. ~ "'9'.,,>- 'V}r,';'r ~.<C'. .... ","JO ;:: ""/: '{../~" ''4'", v ~ l' - ~"-<:'~:"'" "'f "f ,........, '. \. . ,.,.' "';"1. q), r" <.,vIJ l.?_\,:;l' ',". ',{".V"t}.." "'s'" ~~. i ~/'(~}'~'k:.0~; ,\~;:;:;X;\'~~\Y~~