Loading...
HomeMy WebLinkAbout1991 08-29 ". AGE N D A MERIDIAN CITY COUNCIL AUGUST 20, 1991 ~M: MINUTES OF THE PREVIOUS MEETING HELD AUGUST 6, 1991: (APPROVED) 1: REQUEST TO CONNECT TO CITY SEWER BY GLENN MICHELS AT 160 NORTH LINDER ROAD: (APPROVED) 2: ORDINANCE # 553: ORDINANCE INCREASING MAYOR & COUNCIL SALARY: (APPROVED) 3: PUBLIC HEARING: 1991/92 FISCAL YEAR BUDGET: (APPROVED) 4: ORDINANCE # 554: ANNUAL APPROPRATION ORDINANCE: (APPROVED) 5: APPROVE LATE COMER II S AGREEMENT W I CHERRY LANE DEVELOPMENT: (APPROVED) 6: BID ON BUILDINGS AT SEWER & WATER DEPARTMENT: (TABLED) 7: RESOLUTION *139: PROCLAIMING CITY ELECTION (APPROVED) 8: DEPARTMENT REPORTS: : MERIDIAN CITY COUNCIL AUGUST 20, 1991 The Regular Meeting of the Meridian City Council was called to order by Mayor Grant P. Kingsford at 7:30 P.M.: Members Present: Ron Tolsma, Bob Giesler, Bert Myers, Max Yerrington: Others Present: Kevin Jones, Frank Thomason, Joseph Sweet, Gerry Sweet, Tina Sweet, Wayne Forrey, Karen Forrey, Gary Smith, Bill Gordon, Wayne Crookston: MINUTES OF THE PREVIOUS MEETING HELD AUGUST 6, 1991: The Motion was made by Tolsma and seconded by Yerrington to approve the Minutes of the previous meeting held August 6, 1991 as written: Motion Carried: All Yea: *1: REQUEST TO CONNECT TO CITY SEWER BY GLENN MICHELS AT 160 NORTH LINDER ROAD: The Motion was madeby Giesler and seconded by Myers to approve the request by Glenn Michels to connect to City Sewer at 160 North Linder Road. Motion Carried: All Yea: #2: ORDINANCE *553: ORDINANCE INCREASING MAYOR AND COUNCIL SALARY: Kingsford: AN ORDINANCE OF THE CITY OF MERIDIAN REPEALING SECTION l-llOl, SALARIES, OF THE REVISED AND COMPILED ORDINANCES OF THE CITY OF MERIDIAN; AND RE-ADOPTING SAID SECTION 1-1l01, SALARIES; TO PROVIDE AN INCREASE IN SALARIES OF THE MAYOR AND COUNCILMEN; AND PROVIDING AN EFFECTIVE DATE. Is there anyone from the audience who would like this Ordinance read in its entirety? No Response. The Motion was made by Giesler and seconded by Yerrington that the rules and provisions of 50-902 and all rules and provisions requiring that Ordinances be read on three different days be dispensed with and that Ordinance #553 be passed and approved. Roll Call Vote: Yerrington - Yea; Giesler - Yea; Myers - Yea; Tolsma - Yea; Motion Carried: All Yea: *3: PUBLIC HEARING: 1991/92 FISCAL YEAR BUDGET: Kingsford: At this time I will open the Public Hearing, is there anyone from the public who would like to offer testimony? Hearing no response, I will close the Publi c Hearing. #4: ORDINANCE *554: ANNUAL APPROPRIATION ORDINANCE: Kingsford: AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE FOR FISCAL YEAR BEGINNING OCTOBER L 1991, APPROPRIATING THE SUM OF $5,377,230.00 TO DEFRAY THE EXPENSE AND LIABILITIES OF THE CITY OF MERIDIAN FOR SAID FISCAL YEAR, AUTHORIZING A LEVY OF A SUFFICIENT TAX UPON THE TAXABLE PROPERTY AND SPECIFYING THE OBJECTS AND PURPOSES FOR WHICH APPROPRIATION IS MADE: MERIDIAN CITY COl.JOCIL AUGUST 20, 1991 PAGE #2 ( Kingsford: entirety? Is there anyone from the public ~ho ~ould like Ordinance #554 read ~n its No response. The Motion ~as made by Myers and seconded by Tolsma that the rules and prov~slons of 50-902 and all rules and provisions requiring that Ordinances be read on three different days be dispensed ~ith and that Ordinance #554 be passed and approved. Roll Call Vote: Yerrington - Yea; Giesler - Yea; Myers - Yea; Tolsma - Yea; Motion Carried: All Yea: #5: APPROVE LATE COMER'S AGREEMENT W/CHERRY LANE DEVELOPMENT: The Motion ~as made by Myers and seconded by Tolsma to approve of the Late Comer's Agreement and authorize the Mayor and City Clerk to sign. Motion Carried: All Yea: #6: BID ON BUILDINGS AT SEv.."ER & WATER DEPARTMENT: Eng. Smith: The bid opening ~as at 3:00 P.M. on the 15th of August. We received one bid from Valley Steel Builders. This ~as for an equipment and storage shed for the wastewater plant and also for the ~ater department. The bid ~as set up to be bid as a pole building, and then the architect had suggested that we also include some alternates for steel building so tbat ~e could get some kind of comparison on prices. The pole building bid came in at $35,046.00, alternate #1 under the steel buildings was $37,332.00, alternate #2 was $39,004.00, alternate #3 was $37,332.00. That is for both buildings. Explained where these buildings would be placed. Tolsma: We have a building down at the water department that is full of junk. I I d like to go down there and see what we could clean up. Eng. Smith: The one thing that I don't think that building will accornodate is the backhoe. Kingsford: When I visited with the architect this afternoon he indicated to me that while it was not bid as such, that he thought we could get a change order to do one building is that is the desire of the Council. Eng. Smith: I don't think that you can split that bid in t~o because the building at the wastewater facility is going to be more expensive because of that one wall. I talked to the architect this evening and he said that probably we'd be looking at $20,000.00 for the building at the Waste~ater Plant, but he wasn't sure. We ~ould have to talk to the bidder to know for sure. Kingsford: One thing that you and I have discussed Gary was with regard to the wastewater plant building was budgeted for this fiscal year. That that building if approved tonight could be built and paid for out of this budget. If we delay to long it could constitute an amendment to next years budget. Eng. Smith: buildings. We had an October lst deadline on this bid document to complete the Explained buildings. (TAPE ON FILE) . " MERIDIAN CITY COUNCIL AUGUST 20, 1991 PAGE *3 Crookston: Since your dealing with only one bidder, it's going to be subject to his agreement, or you can reject the bid. Eng. Smith: Alternate #1 or *3 are my recommendations. Discussion Held. (TAPE ON FILE) The Motion was made by Tolsma and seconded by Yerrington to table this until the next meeting. Motion Carried: All Yea: ITEM #7: RESOLUTION NO. 139 Kingsford: A RESOLUTION PROCLAIMING A GENERAL CITY ELECTION, TO BE HELD ON NOVEMBER 5, 1991. DESIGNATING THE FOLLOWING PLACES" DESIGNATING THE REGISTRAR AND DEPUTY REGISTRARS, AND ORDERING THE CITY CLERK TO GIVE NOTICE OF SUCH ELECTION. The Motion was made by Tolsma and seconded by Myers to approve of Resolution #139. Motion Carried: All Yea: *8: DEPARTMENT REPORTS: Wayne Forrey: Last Thursday I did meet with Mr. Bud Gingrich and also Mr. Darrell Calhoun. They expressed some concern and also have had some message from Jack Sweet indicating that they wanted the City to pursue getting American Paving to open up the road from Williams to King just as soon as possible. Their fear was that section 1 would be paved and then we'd be in construction again. I met with them and assured them that the next Friday, which was the l6th, that we would instruct American Paving to look at that section and give the City a schedule. Gary and I did meet with American Paving and they agreed it was a good idea, but his fear is the Nine Mile Drain, he did not want to disturb that drain. There was supposed to be a schedule brought into the City on Monday. Eng. Smith: I was able to meet with Craig, the owner of American Paving. His schedule or intent right now is to continue to work on the northerly end of the project and to get the excavation down and start hauling pit run in there. and to pave next Tuesday the section that is being worked on on the south side from. King to the railroad tracks. They will take care of it and do what we want him to do. If he completed the work as he is progressing at this time and did the paving on this end and matched it up with the paving that exists there from King to Williams that that portion of the road would reopen all the way through, that he would continue to work and open up the other end. (Further explanation on tape) Kingsford: As I recall sometime Nine Mile has water all year, isn't that correct? Eng. Smith: I put a call into the Irrigation District and wasn't able to talk to anybody about when we could expect to have water out of there. ; MERIDIAN CITY COUNCIL AUGUST 20, 1991 PAGE *4 Kingsford: I would ask Gary to try and put together a meeting with the people affected as early as possible. Forrey: (tape on file) Discussion held on paving. Forrey: At one point the postal service wanted the trees on their property saved. Yesterday I received a letter from them stating that they want the trees removed. Kingsford: Anything else we need to discuss. Geisler: I think we all received a letter from Mr. Lewis. I wanted to know what everyone's feelings were on this. Whether we all wanted to send one letter or individually. I don't believe it's up to us. Kingsford: I agree. I did try to call him this afternoon. It would be my recommendation that we try to put together a meeting with him. Jack. Bweet: If our engineering firm" JUB is responsible for some of these delays, what's the legal liability? Crookston: We don't have a written contract with them. Kingsford: We have a written contract with them but they did buy away the times and so on. Crookston: I'd have to look into it. Sweet: Who makes the decisions in the dealing with this contractor on"how it may develop differently. Kingsford: One of the real problems that you have and we've had with this project is that we don't own the street. The issue comes up the Highway District can make changes in the requirements that really affect the construction. That's been a major issue. From my per~pective alot of it has been engineering but in some defense of the engineer there have been changes. Sweet: If these people are going to be involved in this project I feel that they should know what goes on. Explained about bid prices for individual involvement in this project (TAPE ON FILE) Jerry Sweet: What do we get in return for renegotiating changes in the contract and adjusting those schedules to his favor. My concern is that we all suffer the least impact that we possibly can. We've been supportive of the project and we do know that the outcome will be beneficial to all of us. If we have made changes in the contract do we have a new contract and if so what are the schedules for the contractor. What incentive does the contractor have to meet his schedule? .r I . ~ MERIDIAN CITY COUNCIL AUGUST 20, 1991 i PAGE *5 Kingsford: Right off the bat the project was backed up after the bid was received, it was backed up because plans were not done. Highway District can change the ball game in terms of the contractor and keeping him locked in on a contract that he couldn't proceed on until later and then other things thrown in. The contractor has really tried. Crookston: The contract is a set time period from the time he was given the notice to proceed. There wasn't a date like from June 1 to September 1. It's a 120 day contract from the time he was given his notice to proceed. He has that time period in which to complete the job. If he doesn't complete the job" the contract price for a $500.00 a day liquidated damages, provision. I Kingsford: In that contract Wayne what would you say to the changes that after the contract left that the Highway District has demanded. Crookston: That's kind of hard to call because while the City is the Administrator of the contract as the contract with the City the dual if you will, there is really only one jurisdiction over the roads and that's Ada County Highway 'District. The problem is that the contract is with the City who doesn't own the roads. Jack Sweet: My point is that this wasn't a new regulation it was simply an ornrnission on the part of the engineer. They knew this was a requirement but they left out. Further Discussion. (TAPE ON FILE) The Motion was made by Myers and seconded by Yerrington to adjourn at 8:37 P.M.: Motion Carried: All Yea: APPROVED: ~KIe~~ ATTEST: (."'1..- pc: Mayor & Council, P & Z Members" Atty., Bldg.~ Erig., Police, ' Gass, 'Fire, Ward" Stuart" ACHD" CDH, 'Settlers, NMID ' I Mail (2) File (2)