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HomeMy WebLinkAbout2024-04-09 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, April 09, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Luke Cavener Councilwoman Liz Strader Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve all items except Item 9 made by Councilwoman Strader, Seconded by Councilman Overton. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Cavener, Councilwoman Strader 1. Approve Minutes of the March 26, 2024 City Council Work Session 2. Approve Minutes of the March 26, 2024 City Council Regular Meeting 3. Approve Summary Minutes of the April 1, 2024 City Council Special Joint Meeting 4. The Cleaning Authority Water Main Easement (ESMT-2024-0014) 5. Session Parkway Pedestrian Pathway Easement (ESMT-2024-0046) 6. Spurwing Acres Sanitary Sewer and Water Main Easement (ESMT-2024-0050) 7. Findings of Fact, Conclusions of Law for Kilgore (H-2023-0063) by Alexi Kilgore, located at 1105 N. Meridian Rd. 8. Final Order for Foxcroft Subdivision No. 2 (FP-2023-0031) by Kent Brown Planning Services, located at 3500 W. Pine Ave. 9. Final Plat for Millwood Subdivision (FP-2023-0011) by Epic Development Victory, LLC., located at 1975 E. Victory Rd. Vacated 10. Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees Between the City of Meridian and West Ada School District ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 11. Parks and Recreation Commission Annual Update 12. Ada County Sheriff's Office Update 13. Public Hearing continued from March 26, 2024 for Community Input on Meridian's Community Development Block Grant Program Action Plan Public Hearing Closed EXECUTIVE SESSION per Idaho Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Motion to enter executive session made by Councilwoman Strader, Seconded by Councilman Cavener. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Cavener, Councilwoman Strader Into Session: 5:36 PM Out of Session: 6:08 PM ADJOURNMENT 6:08 PM Meridian City Council Work Session April 9, 2024. A Meeting of the Meridian City Council was called to order at 4:31 p.m. Tuesday, April 9, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Luke Cavener, Liz Strader, John Overton, Anne Little Roberts and Doug Taylor. Also Present: Chris Johnson, Tina Lomeli, Bill Nary, Steve Siddoway, Crystal Campbell, Shawn Harper, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE _X_ Liz Strader (vacant) Anne Little Roberts _X_ John Overton _X_ Doug Taylor _X—Luke Cavener X Mayor Robert E. Simison Simison: Council, we call this meeting to order. For the record it is April 9, 2024, at 4:31 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: We have one change to the agenda. We will remove Item 9 from the agenda and with that change I move that we adopt the agenda. Overton: Second. Simison: Have a motion and a second to -- second to adopt the agenda as amended. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is adopted as amended. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the March 26, 2024 City Council Work Session 2. Approve Minutes of the March 26, 2024 City Council Regular Meeting Meridian City Council Work Session April 9,2024 Page 2 of 21 3. Approve Summary Minutes of the April 1, 2024 City Council Special Joint Meeting 4. The Cleaning Authority Water Main Easement (ESMT-2024-0014) 5. Session Parkway Pedestrian Pathway Easement (ESMT-2024-0046) 6. Spurwing Acres Sanitary Sewer and Water Main Easement (ESMT- 2024-0050) 7. Findings of Fact, Conclusions of Law for Kilgore (H-2023-0063) by Alexi Kilgore, located at 1105 N. Meridian Rd. 8. Final Order for Foxcroft Subdivision No. 2 (FP-2023-0031) by Kent Brown Planning Services, located at 3500 W. Pine Ave. 9. Final Plat for Millwood Subdivision (FP-2023-0011) by Epic Development Victory, LLC., located at 1975 E. Victory Rd. Vacated 10. Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees Between the City of Meridian and West Ada School District Simison: Next up is the Consent Agenda. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: With that change I move that we approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Overton: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] Meridian City Council Work Session April 9,2024 Page 3 of 21 11. Parks and Recreation Commission Annual Update Simison: So, we will move on to Department/Commission Reports. First up is Item 11, Parks and Recreation Commission Annual Update and Mandi will be presenting. Roberts: Good afternoon, Mayor, Council Members. So great to be here with you this afternoon and let me tell you I am so proud to be serving on the Parks and Recreation Commission. What a great Parks Department we have. Great staff. It's just my pleasure. I grew up in Meridian and to be here, you know, at this stage of my life and representing Parks and Recreation is just a true delight. So, what I would like to do is I have a presentation -- and thank you to Ms. Shelly Houston for helping me put this presentation together. I want to walk through some of the goals that we have as a Parks and Recreation Commission and give you an update as to some of the things that we are accomplishing as we go along to meet those goals and a lot of it has to do with the great staff and their work. So, first of all -- go to the next slide -- our mission -- am I to be turning my own slides by the way? Okay. Press page down or -- right arrow. Thank you. Okay. Well, here we are. I do not know when this photo was taken, because I wasn't there, but it was fairly recent and this represents some of our -- where we sent additional commissioners to the commission and, then, of course, John and I were not in the picture, but we are still glad that we have diversity of representatives and EIIe Hood is our youth representative. Elle. So, it's quite great -- great to have her with us as well. So, just to kind of take a look at some of our goals -- and let me just say our overall mission is to enhance our community's quality of life by providing innovatively designed parks, connected pathways and diverse recreation opportunities for all citizens of Meridian that create lasting memories and, boy, are we doing that, you know, all we have to do is go out to -- to our great parks, places like Discovery Park that's been, you know, opening up in different phases and seeing that we are really setting the pace for the region with what we are doing. Our meetings are held generally the second Wednesday of each month at 5:30 here in City Hall. Our meetings are live streamed and open to the public and, boy, we would love to invite people to attend our meetings. It would be great to have folks come and -- and listen and -- and provide comments. So, each year we set goals as a commission. We have ten goals that we are actively working towards currently and so our first goal is -- and we do prioritize these by the way, so these are in order of priority, but our first goal is to participate in the development of the pathways master plan update and I know that we are planning to embark upon that project soon. It will be a guide for pathway development over the next 20 to 50 years. The city has already done an incredible job of inventorying their system, monitoring improvements needed and completing the gaps and working with those. Recently the city selected Alta Consulting to assist with the project and we are expecting that that project will take approximately one year to complete and we will be working with staff as we complete that work. So, in addition to supporting the master planning effort, just supporting on an ongoing basis the development of a connected pathway system across the city, with a focus on user experience, amenities and improved connectivity. So, over the past year we have seen major progress in our pathway system, including work along the Five Mile Pathway, which is a priority pedestrian route, including the golden spike, a segment of the pathway that connects Meridian City Council Work Session April 9,2024 Page 4 of 21 Ten Mile and Black Cat Roads and a new pedestrian bridge across Nine Mile Creek that you may have seen that was just delivered and installed not too long ago. So, last month we also celebrated the ribbon cutting of a new pathway segment that connects Mary McPherson Elementary School to the nearby Reflection Ridge Subdivision, not too far from where I live, and really provides students with a safe route to school and eliminates the need for some students to ride the bus, which is really a wonderful need there that -- that's been served. So, if we go to just a few photos of some of these events, including some of the wonderful public art that is part of trailheads, as well as some of the ribbon cutting and activities that I just mentioned. This is the bridge over Nine Mile Creek and this new pathway will connect with several miles of existing pathways to the southeast, resulting in over eight miles of connected pathways along Five Mile Creek, which is the longest pedestrian route in Meridian to date. Okay. Moving on. Goal three is super exciting, again, because so much is happening at the Lakeview Golf Course. So, our commission is supporting the improvements that are in process and future improvements, as well as those that are already happening before our eyes, including the clubhouse and patio improvements and new on-course restrooms that are being installed. So, the remodeling efforts are really going extremely well now, if you folks have been out there lately, but the weather's getting nice, so I'm sure more people will be going out to enjoy these improvements. We have been taking care of painting, carpeting, furnishing. There is a custom -- custom golf bar top. We got to see it in our meeting last week. It's quite extraordinary. I think that will just be drawing the golfers in left and right to see this new bar top and, then, we do plan to hold a ribbon cutting for the remodel in early May. That date will be announced soon, so stay tuned for that. And two new on-course restrooms also will be added this year and we will be adding two planned for next year as well. So, here are just some photos of some of the improvements that are happening out at the golf course, including interior and exterior views. Work on the patio, including shelter area, new furnishings and whatnot. There will also be a new putting mat of artificial turf that runs the entire length of the driving range. So, give that other golf place a little bit of a run, won't we? Because I won't name that place. Go for it. Participant in the partnership with Meridian Arts Commission by adding themed by -- to add theming and identify reinforcing art in our parks along pathways and a focus this year is on Discovery Park, Seasons Park and Chateau Park, which is very exciting. If some of you have been out to Discovery Park you perhaps have seen some of the artwork that's been installed out there, including the benches, which are really interesting designs made out of recycled materials and some of the pieces that are really interactive, you kind of need to walk around to get different views and understand, you know, what -- what the art is all about to really experience it. This is the -- if you haven't been out there to see the new enhancements at Seasons Park with the theme of seasons and different colors throughout the seasons and these kind of translucent panels really light up with sun shining through and it's just so dramatic when you are out there experience -- experiencing them in person in the changing colors and what an enhancement to kind of an older park in our community; right? So, really cool. Chateau Park, which is by where my mom lives, we are talking about installing some artwork there. In the early stages of working through some theme concepts and working with local artist Ken McCall to create some art elements that will be located there. So, again, one of our older parks, but an opportunity to really Meridian City Council Work Session April 9,2024 Page 5 of 21 recognize our history and what's special about our community through the art that -- the art project that will be installed there. All right. Almost halfway through. So, everyone is super excited about our new community center and I know the process is moving forward. We as a commission will be participating in the design process and programming efforts, working of course with staff and understanding, you know, what our needs are for the community center. The new site that is being reviewed for the community center is adjacent to Settlers Park as shown in this map and it's been tentatively selected as the new Meridian Community Center site. So, the purchase sale agreement goes before City Council and the West Ada School Board soon and there will also be public hearings on this matter. Once this is approved we will move forward into the concept design portion of the project and in addition to a new community center the property will also accommodate additional parking, which is important for this location, and it will be useful for those attending athletics at Sellers Park, which has a lot of demand for parking there on an ongoing basis. So, pretty exciting to be a part of that project as it moves forward. Another specific project is the replacement of the Settlers Park splash pad. Just a little bit of a photograph of construction underway, which will install an all new splash pad at the park. The previous splash pad had been in place for more than 15 years. That's the other thing that I love about Meridian parks is we take such good care of our parks and our facilities. They last a long time, but they don't last forever, so we do have to make replacements and make some changes as you all know. So, thank you for being willing to invest in these improvements that are needed. And, you know, one of the things that -- that we learned from these projects is that trying to find parts, for example -- over time they become obsolete, it's hard to find them, so we just have to replace some of our facilities from time to time, which was the case with -- with the splash pad. All right. So, every year there are a number of different park improvements and enhancements that happen throughout the year and we function as kind of a sounding board for those as the commission, so staff and others will bring those projects to us and we will look at different aspects of those and make comments and provide guidance. So, that's really an important part of our job. There is really a wide variety of those kinds of things that come through, anything from playground replacements, to updated signage and, then, you know, parts and pieces of different parks. Discovery Park has been a big focus as you can imagine. One of our biggest. So, some of the more recent things that we have been involved in include the replacement of the Chateau, Bear Creek and Tully Park playgrounds. The remodel of Home Court space six to create classroom and activity space. Plenty of new cherry trees at Kleiner Park. Of course the development of Discovery Park phase two. The skate park murals at Tully Park. Addition of pickleball courts at Kleiner Park and the donation of additional land from the Hill family to Hillsdale Park. All right. Goal eight is really about collaborating and engaging partners and other task forces and commissions and entities and we do this in a number of different ways, whether it's collaborating in workshops or outreaching in partnership opportunities, you know, we -- we frequently invite certain entities to come in and give us updates. We had a great presentation from the Lions Club rodeo a few months ago, which was super interesting to me to understand that history of the rodeo and -- and how that's evolved over time. We work on community service projects together and so, you know, just to list a few of our frequent collaborators -- oops. Sorry. I will go back. You know, Meridian Youth Meridian City Council Work Session April 9,2024 Page 6 of 21 Baseball and softball. Meridian P-A-L. Meridian PAL. The Main Street Market. Ada county parks and waterways. Co-op -- Co-op Gardeners, Republic Services, Idaho Fish and Game, West Ada School District and many others are involved and linked with us as a commission and as a staff. All right. Let's talk about the pool. Pretty exciting as well to see how the city has really done so well with assuming the responsibility for operations of the pool. I used to swim there when I was a kid and it's today still a very lively great place for -- for our community to enjoy swimming and swimming lessons throughout the summer and so a number of different improvements have been made to make sure that the pool is really in tip top condition and it's being provided in a safe and efficient manner as a facility for our community. You know, some of the improvements that I'm sure you have noticed out there include new fabric shade structures, new lifeguard chairs. A diving board was replaced and we are anticipating summer opening Monday, June 3rd, in case folks want to know about that and the hiring of lifeguards, which is always a big deal every year trying to find enough lifeguards. That's going really well. We anticipate being able to offer some weekend open swim hours this year in addition to the weekday open swim and swimming lessons. So, wonderful news on that regard. Oh, did I go too fast? Maybe I did. Sorry. All right. Last -- last, but not least, we are really committed to improving our communication and engagement. As we look out to the community we want more people to know about us and to be involved and to share comments with us. So, we are going to be having more of a -- of a face on social media, Instagram and other venues and we just want to improve and broaden our communications to engage the community and disseminate information. So, with an Instagram account for Meridian Parks and Recreation and for Discovery bike and skate park that is -- those are some recent activities that have really helped us kind of create more of an online presence and hopefully garner a bit more attention out there in the community. And, then we are also developing a monthly e-newsletter that highlights relevant news, information, upcoming classes, activities and events and that will be e- mailed to everyone that is in our Rec One database. So, I just want to close by covering some accolades and awards that we really need to mention and recognize our folks for. So, in February 2022 at the City of Meridian's annual all golf meeting recreation coordinator Jenna Fletcher was presented with one of the city's prestigious Care Champion Awards. So, we really want to congratulate Jenna. Mayor Robert Simison was also honored -- also honored. Excuse me. Seasonal staff members Darrell Freter pictured and Sterling Hadley, not pictured, with Meridian Way coins for their role in assisting a resident who needed help with their child during a visit to Settlers Park. Seasonal staff member Andrew Carlson was also awarded a Meridian Way coin by Mayor Simison for voluntarily assisting a citizen who was struggling to load some heavy bags of concrete into the back of his truck. So, we -- we thank our citizens for that and it is one of the things that we love about Meridian is just our community and how helpful we are to each other. So, we really want to recognize that. Let's see. If this was for the last -- last set of talking points. But we will move on. So, very recently we had a team go up to the Idaho Recreation and Parks Association Awards, which is IRPA. This photograph is actually from last year's awards, which we won some awards last year, but this year hot off the press, thank you, Shelly, we have breaking news. We were awarded outstanding innovative program for some of the play equipment that we replaced. We actually repurposed that across the country. I'm sure you guys heard Meridian City Council Work Session April 9,2024 Page 7 of 21 about that. Across the world. And being able to provide that equipment, which was still in good working order to third world countries for their use was a great honor for us and it also resulted in our city being awarded the Outstanding Innovative Program Award. We also were awarded -- and this just happened last week, right, Steve? Yeah. I think so. We also were awarded the Discovery Park phase two project as an outstanding park or facility award and, boy, is it; right? It really is. And, then, last, but not least, our own parks Director Steve Siddoway was awarded -- this is very prestigious -- the Dr. Leon Green Fellowship Award, which is -- and Steve didn't want me to say this, but I'm going to say it anyway -- it's the highest and most prestigious individual honor award given by IRPA to recognize vigorous activity in the parks and recreation field. So, I would like to give a round of applause for everyone, including Steve. So, I think that covers all of the points I was going to make tonight and I just want to thank you all so much and I'm available to stand for questions. We will try to answer them. I might have to call on Director Siddoway to help, but -- Simison: Yeah. Thank you. Council, any questions? And I think that was a little bit more of a department report than necessarily a commission report all the way around, so, yes, you can phone a friend. Roberts: Thank you. Little Roberts: Mr. Mayor? Overton: Mr. Mayor? Simison: Council Woman Little Roberts. Little Roberts: Mr. Mayor. Mandi, thanks so much for your presentation. It was wonderful. I am such a huge fan of our whole system. It's amazing. I'm just having finished four lessons at Home Court in pickleball, are we catching up with the demand for pickleball courts would be my question? Roberts: Yes. And that is a phone a friend answer that might be needed. I know from some of the presentations that staff has given us they are really trying. They are working on that, so -- yeah. Siddoway: Thank you, Mr. Mayor and Council Woman Roberts. The -- I don't know if there is any true catching up. The demand is -- is exponential, but we continue to add pickleball courts. I just had an interview just yesterday with a reporter doing a story on pickleball and the demand for it in the community, so you will probably see that coming out in the Idaho Press with their summer activity guide, but just in the last couple of years we have added four new courts at Kleiner Park and, then, in October we opened six new courts that are dedicated in Discovery Park, as well as two that were -- are dual striped on the tennis courts. We can play a net or bring -- or four more bring-your-own- net style pickleball courts. In addition we are about to resurface the pickleball courts in Settlers Park and, then, there is a renovation project scheduled for this spring-summer Meridian City Council Work Session April 9,2024 Page 8 of 21 in Reta Huskey Park for those pickleball courts, which have developed a large crack in them and need some -- some renovation. So, we continue to add. I don't think I would say that it -- that we have met demand. The net demand continues to climb, but it's very popular and Home Court continues to see just an amazing amount of use indoors as well, so -- Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Mandi, thank you for that report. Last year I had the opportunity to be the liaison for Parks and one of the things I learned really quickly is what a great job you and the rest of the commission do with your support, your dedication, your service, helping our Parks Department. It's a -- it's a proud moment in our city when we can have not just a commission, but an entire department of Parks personnel that can take such pride in our city and be so proud of having probably the best parks in the entire state of Idaho. But we only have that because we have such dedicated personnel that want to keep working on that and keeping our parks looking so nice and, yes, phase two of Discovery Park is pretty amazing. I hope we get every award possible for that park. Thank you. Roberts: Thank you. Simison: Council, any additional questions, comments? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. Mandi, appreciate your report. Moreover, I really appreciate your enthusiasm. I love when our commissioners come very enthusiastic about the role that they serve and it's infectious, it gets me excited about some of the things you are talking about. So, I'm always curious -- you know, you present the goals of kind of the Commission and the departments are helpful. What's -- what's your vision? What's the commission's vision for Meridian's Parks and Recreation long term? Like when you close your eyes -- and you are someone who has spent a lot of time in our community, I'm just curious what does the future look like from your perspective and what should we be thinking about as a city council? Roberts: Yeah. Thank you for asking that very important question. I think one of the things that stands out to us is just the need to better connect with our community, which is why we have the communication goals that we do, is just to make sure that, you know, people are out there and enjoying our parks, they are enjoying our pathways. It's part of their daily lives and we want them to know how committed we are to keeping that level of service for them going and what a great staff we have and a little bit of how much effort and investment it takes to really make that happen and so just really Meridian City Council Work Session April 9,2024 Page 9 of 21 building awareness with the community about those activities and what's needed on an ongoing basis is really important and if you were to ask me, you know, what do we need to do kind of like on the ground for improvements as we move forward, I mean we are doing a great job -- I think one of the things I will be kind of watching is just with the growth that we are experiencing, particularly in our downtown area and public areas that maybe can't rely as much on private sector parks and recreation, what are some of the things that we can do downtown to kind of serve those needs as we grow, so -- Cavener: Mr. Mayor, one additional one if I may. Simison: Councilman Cavener. Cavener: Kind of dovetails with that and thank you for -- for acknowledging and recognizing our Parks staff. I wasn't aware of -- of Mr. Siddoway's national recognition. That's really incredible and a testament to Steve's passion and enthusiasm for our community. When you talk about downtown it's something that I'm always keenly interested in and -- and last week the Council discussed some changes to the kind of proposed Rail with Trail segment that runs along here around downtown and pathways certainly is your number one priority. From a -- from a council perspective help us see how important that Rail with Trail segment is in the commission's eyes to our overall pathway network. Roberts: Yeah. We do see that that's an important piece, especially for access downtown to connect people from one place to another. Some of our streets downtown are not necessarily -- they don't rise to the top of being pedestrian and bicycle friendly. You know, they are really dedicated to a lot of movement of traffic, which they need to be to get people, you know, through town. But in terms of people -- especially now that we have more people living downtown and more people working and that's going to increase with some of the projects that are being built -- we need to improve mobility for pedestrians and bicyclists and so whatever we can do through pathways and the Rail to Trail conversion and other activities, even on-street -- you know, I have worked for some communities, for example, that have identified green streets or ped bike streets that are kind of, okay, we have these other big corridors that are for the cars and they are carrying a lot traffic. These are the corridors that we want to make sure really enhance for pedestrians and bicyclists. So, let's make sure we are doing what we can to improve access along those streets, whether it's enhancing the crossings, making sure we have dedicated bike lanes or sharrows or trails or brake pads, things like that. So, you know, I think as we grow and more people are in downtown, whether they are living, working or even visiting here, we owe it to them to really improve the connectivity in -- in a safe manner. So, yeah. Cavener: Thank you. I appreciate that. Simison: Council, any additional questions or comments? All right. Roberts: Thank you so much. Meridian City Council Work Session April 9,2024 Page 10 of 21 12. Ada County Sheriff's Office Update Simison: Appreciate it. Up next is Item 12, which will be Ada County Sheriff's Office update, presented by Sheriff Clifford. Clifford: Thank you, Mr. Mayor. Mayor and Council, appreciate you letting me have some time today. I'm doing kind of my biannual report, if you will, just to -- every couple of years you get new council members, sometimes new mayors, and so it's nice to come back every couple of years to say here is what the sheriff does in your community. I was paging through here and there are quite a few things that we do with Meridian police specifically and I did not design it that way, it just naturally will come out like that. So, we will get started. The Ada County Sheriff's Office is the largest law enforcement agency in the state of Idaho. We have about 150 employees. Of those employees about 400 of them are commissioned and are spread out through three different -- three or four different bureaus and I will go over all those bureaus. Our mission statement is to make Ada county a safe place for you to live, work and play. The bureaus are split up into five different -- different bureaus, so -- because we do a lot of different functions that police departments do not. Statutorily we are required to do certain things and we provide a lot of programs for the community that just are not really in the purview of a police department. So, we are divided up into police services, jail services, court, administrative and communication. As you see on the map kind of the area of Ada county. We are responsible for over 1,100 square miles of land and about 2,100 square miles of road. You could see Meridian's the purple on the left there. Everything that's white is unincorporated. So, all of the call load will come to the sheriff's office in that white area and, then, of course, we contract with the cities of Star, Eagle and Kuna for police services. I will go into police services really quickly. This is the -- the things you see outside your window, on the news usually, kind of the face of the agency, if you will. All the things that the Meridian Police Department does with patrol and canine. We have a metro SWAT, so we team up with Garden City, Meridian police and us and have our own SWAT team that covers all those areas -- every area except Boise. Some of the other places where we overlap -- overlap are our drone program. We have a pretty robust drone program, as does Meridian, so we find ourselves on a lot of calls for service together where we can, you know, throw drones up and battery dies on one agency's drone, they bring it and they send the next one up while they are changing out. We just -- we work together on a lot of those tactical operations. Some of the things you don't see in the police departments -- Meridian patrol, we do that in the summer. We are contracted with the Army Corps of Engineers who take care of Lucky Peak corridor up there. We also have an off-road team, so UTVs and some dual support bikes -- a handful of dual support bikes so we can do search and rescue or other calls for service up in the foothills or out in the desert. Administrative Services Bureau. This is kind of all the inner workings of the sheriff's office. It's a lot of different things. We manage property and evidence for the Boise Police Department and, of course, for the Sheriff's Office. Statutorily we are required to issue driver's licenses and concealed weapons. We, of course, added that second driver's license location not that long ago here in Meridian. It is going very well. It's a very nice facility and it's -- it's really improved a lot of operations for the citizens of Meridian. Our fleet manages over 300 vehicles or some Meridian City Council Work Session April 9,2024 Page 11 of 21 type of -- we call them assets. Some of those are trailers and the UTVs and all those types of things. But we have an in-house mechanic right on site at Barrister that can service all of those things. Makes it very efficient. My finance department -- I very much appreciate them, since as you know we are all in the throes of budget process. Our budget last year was 115 million. So, it's a lot of moving parts of a large agency and counting every penny. So, they do a really great job and they love budgets. So, I like having them around. And, then, of course, we have data analytics where we can create the crime maps for -- we see Meridian and Ada county. Garden City asked me why they weren't on there and we are adding them now that they have gone over to the ITS system that was created by Meridian. Now that they will be on there we will be able to also get their statistics up there as well. We also have in the admin bureau at our community engagement team. So, a lot of things that also Meridian police does with, you know, safety fairs and National Night Out. Of course you are all familiar with that. We do that as well. Both agencies have canine units that do a lot of demonstrations in schools and at different functions and, of course, we are busy out in the public with our different city contracts as they have their different festivals and normal city functions that -- that you don't see in unincorporated Ada county very often and, then, we do a lot of crime prevention on social media as well through that team. It's something that I have been starting to bring up, because people don't really understand it's out there a lot of times, but this -- this America's Promise youth plate is specific to the sheriffs of Idaho. So, all -- the 25 dollars from your initial registration of this plate and 15 dollars for -- of your renewal goes specifically to the Ada County Sheriff's Youth Foundation. So, here in Ada county. So every sheriff has one of these setup for the plates that are issued in their county. We use the money to put back into programs, like Big Brothers, Big Sisters. I sit on that board director, as does the Mayor. We sit on the board of directors there and we are able to give back and help them support programs. The Boys and Girls Club. The Y. It's kind of spread out towards specific youth, whether it's mentorship or at risk youth. So, throw that out there, because people see those plates, but they don't realize that that's what that specifically does when you register under those plates. Simison: Matt, while you are -- sheriff, while you are right there, maybe we want to talk about the Bigs in Blue. Clifford: Absolutely. I would love to talk about the Bigs in Blue. Bigs in Blue program is a program through Big Brothers, Big Sisters. It's a national program and we participate in it here where we try and match bigs and Tittles specifically to law enforcement. Now, law enforcement officers are very busy generally, but we are able to find a good handful of them that can be mentors to these kids that are in the program and really, you know, kind of help them through parts of their lives that might be missing at home or can help them get -- get them out of that situation of being an at risk youth. So, it's -- it's really great. The Bigs that we have at the sheriff's office really find it rewarding and, of course, if you are one of the Tittles that participate, having a cop be your Big Brother or Big Sister is -- is a really cool thing to them. So, it's -- it's a really great program. Thank you, sir, for reManding me of that. Something we started a couple of years ago was -- you see it around everywhere was no shave November. We had never been allowed to do this with previous administrations. So, we decided that we would give it a go. It Meridian City Council Work Session April 9,2024 Page 12 of 21 started because I walked into our victim services -- into a conference room where our victim services were having a bake sale and I said what is the bake sale for and they said it's for our victim fund, because we can't fund that with our county taxpayer money and I said, okay, well, you are having a bake -- why -- how much money is in there and they said, well, there is no money in there, that's why we are having a bake sale and we could do better than that. So, we jumped on no shave November and we -- you know, if you are a commissioned deputy you could grow a beard. Our -- our professional staff can already grow beards. And, of course, females aren't growing beards that I know of, so we said they could buy into it and do -- wear jeans one day a week. So, with jeans and beards were able to raise over 11 ,000 dollars this year. So, who would have thought that that's what would inspire money to inspire people, but jeans and beards are a big deal apparently. Let's see. One of these -- another -- nope. That's messed up. Sorry about that. That didn't match. So, our emergency communications bureau -- it's going to be our dispatch center. We run the largest dispatch center in the state of Idaho. We dispatch for all police, fire and EMS. They took -- they took about 504,000 calls for service last year. I shouldn't say calls for service. Those are calls in and out of the dispatch -- dispatch center. It's funny when you talk to certain people and they say, well, how many of those are really real calls? It doesn't matter. The dispatcher has to pick up the phone, they have to answer the call or call someone back, whether they are asking at what temperature to bake bread or they have an emergency on the other line. It takes up time from a dispatcher who has to do their job when other calls keep coming in. This is one of my -- been one of my focuses. Last year's budget, if you -- if you saw any of that we are -- we are deficient in the amount of dispatchers that we actually have in this dispatch center by about 20. We are fully staffed right now, but we are still deficient 20 positions. So, I will probably be harassing the commissioners again this year about getting more dispatchers. But they were able to give me a couple last year, so I appreciate that. One of the big things we did through the legislature, with the help of Idaho Chiefs of Police and Idaho Sheriffs Association, we were able to classify dispatchers as first responders in Idaho. A lot of states do not classify them as first responders and we were also able to develop them into the PERSI retirement system under first responders. So, they go through a lot of mental anguish that actually causes them physical issues because of working in a dispatch center and -- and experiencing trauma that literally they can only hear. We don't think about, you know, what that does to them and so we -- we were able to bring them in and finalize that this year with the legislature. So, it was really really great. Court Services Bureau is the bureau that does a lot of things. We -- if you were here when I came in and talked about the jail bond last year and talked a lot about what this bureau does with all of our programs that help us identify people that we can supervise outside the jail, instead of inside the jail, and also identify those that need to stay inside the jail. So, that's going to be my misdemeanor probation. It's the largest misdemeanor probation we have in Idaho. Our pretrial services and alternative sentencing, we usually supervise somewhere between 2,000 and 2,300 people outside the walls of the jail where the jail usually has about a thousand people inside. So, if we weren't overseeing those folks they would almost likely be inside of our jail, which we cannot accommodate. Also our transport unit is in that bureau. They did over 1 ,200 transports outside of Ada county last year. They are also responsible for traveling outside of the state of Idaho to retrieve fugitives that have Meridian City Council Work Session April 9,2024 Page 13 of 21 been caught elsewhere. So, we go everywhere from Alaska to Florida to Texas to go retrieve inmates and bring them back -- and bring them in front of the court. My civil -- civil team is also in that Court Services Bureau. Statutorily the sheriff is required to perform certain civil functions and -- like evictions and service of court documents. Last year in person we served almost 8,200 court documents -- court documents. Also our training just kind of got lumped into that bureau as well, so we run our own academies for detention, dispatch and patrol and we run those all through the Court Services Bureau, so we have a team of trainers and a facility where that all takes place. So, jail services -- again if you were here when I talked about the bond I talked a lot about jail services. We are not going to talk about the bond today. But the jail is like a -- it's like a small town. There are more people that live and work in there than a town I came from in Idaho and -- for real and -- but some of the things that they do in there are pretty amazing, but we have a big health services unit in there, which is able to care for a thousand inmates whatever medical needs they have. We do a lot of medical transports to the hospital and back and special transports to special -- specialty care. But we can handle quite a few things. We can't do surgery and -- and those types of things, so -- but we can handle most of your normal ailments that -- that are going on with inmates. Our laundry facility does -- I think it's like 2,500 loads of laundry a month. A sewing program where female inmates can go and kind of learn a trade and have something to do. They also participate with a program called the Lioness program where they make quilts and donate them to at risk children and, then, we have our special response team, which is, basically, a jail SWAT -- I call it indoor SWAT. It's basically like a jail SWAT team. So, specialized deputies that can go in and handle specific instances anywhere in the jail. Another thing that we are doing in the jail that we implemented last year was our ServSafe certification. We are trying to at least provide some skills to people that -- if they are going to be in there for a longer period of time it's not that easy to do, because we have a very transient population. We are not meant to hold inmates that are serving time, so they are -- they are awaiting their trials most of the time, but we can't -- we do have some long standing inmates that we can get through the ServSafe certification. Inmates run the kitchen. So, we -- once they get that certification they can go out in the public and just go right into a kitchen and start working, instead of having to go get the certification. So, they are kind of one up on someone that doesn't have that and we have had about 15 people graduate from that so far. That's my shameless plug right here. So, I put this picture up here because, like everywhere else, we are really looking for talented females to work at our agency. This picture -- we have a jail sergeant, patrol deputy, a nurse, a property and evidence tech. I mean we have so many positions, but I really really am looking for female deputies that -- that we can have working in the jail in the courthouse or on patrol. Just one of those things where I -- I truly believe they are out there and there are probably more people -- more -- more females that don't know that they can do the job, so our recruiting is pretty heavy towards females to say, hey, by the way, you are qualified and you can do this job, don't -- don't let somebody tell you can't, so -- they are out there. We are looking for them. And I just -- I would throw that up there in case somebody wants that -- that will take you to our career page. Meridian City Council Work Session April 9,2024 Page 14 of 21 Simison: Thank you, Sheriff Clifford. One thing you didn't touch on is in addition to allowing facial hair you have also allowed top hats. Clifford: Top hats? Is that -- Simison: Cowboy hats. Top hats. Whatever you want to call them. Clifford: Yeah. That is something that kind of evolved through a bunch of talk of a -- you know, be kind of cool if we did that. We are a western sheriff's office and, then, they -- they were allowed to wear them at the Eagle rodeo and they went over very well and, then, I said I would allow them at the Star Fourth of July parade and stood out in the sun about three days before that parade and have fair skin, skin cancer runs in my family, and I just stood out there frying and decided I'm going to go buy my first cowboy hat where it's going to make it happen. So we did. Simison: Excellent. Council, any questions or comments? Overton: Mr. Mayor? Simison: Councilman Overton. Overton: Sheriff, great presentation. I appreciate it and I want to tell you how much appreciate the long-standing relationship you have had with Meridian police. I remember when 20 -- over 20 years ago we did not have a great relationship between the two agencies and it was critical then and it's critical now that we have the tight relationship through all the different aspects of what you do. You know, we forget some days as Meridian city grows and the county grows, unfortunately, your population in jail grows. It's kind of a relationship that sometimes gets overlooked and we appreciate everything you do to work with our department and try to keep our community safe and one last thing -- I hope this means I will see you again at the pancake feed at Dairy Days again this year. Clifford: Absolutely. Absolutely. Overton: Thank you, sir. Clifford: Mayor, Council I -- I do appreciate the -- I appreciate the relationship as well. It's always existed kind of at the line level. The trick is getting it to exist at that agency head level and we certainly have really great relationships, the chiefs and the sheriff and the prosecutor and we -- it's -- it's been really great over the last couple of years to see a lot of friendships grow and a lot of working together. I always say that, you know, the thing I say -- and the chief's probably heard me say it a million times, you are going to wake up tomorrow and Meridian is going to be across the street from the city of Nampa and that's -- that's probably going to be the truth someday and we have to prepare as law enforcement heads how are we going to work together when we are all growing together. You know, there is not -- not that many farm fields separating the Meridian City Council Work Session April 9,2024 Page 15 of 21 cities anymore and so you are just right next door to your agent -- your next door agency and it's been great partnership with Meridian. It has been fantastic. Overton: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, sheriff. I just want to compliment you. I appreciate the work that you are doing, particularly your efforts to reclassify the dispatchers as first responders. I think that was really important and very thoughtful. Understanding this isn't a jail bond discussion, but, you know, do you have interim plans to keep moving forward? Obviously, not the ideal set of resources, but how are you kind of planning to move forward in the meantime? Clifford: Mayor and Council, great question. I didn't mean I didn't want to talk about the jail bond, it's just I wasn't presenting on it. However, I can answer that question for sure. You know, in the beginning -- at the beginning of this year I was very adamant of, hey, we should just run this, run this, run this right away. Some of the data didn't kind of match up with that being a great idea until we could get a better information campaign out there, so I have been in discussions with the commissioners. It's all been on the record, so not worried about talking about it -- where they have the 20 million dollars in hand that they have always had and the bond was to supplement that to get the whole project done. Well, now we are having discussions of, well, we have the 20 million, we better do something. We can't just sit around and wait for the next bond election even. So, we have to do something. Phasing it in is probably what's -- what's going to happen. The commissioners haven't voted on that yet, but I have given them all the information they need to make a decision. The problem with that is it takes a lot longer and it costs a lot more money. So like I said, well, I wish I just had the whole pot of money, but it's just a wish. So, I think if we take that 20 million and we start putting in some of that infrastructure, so that we can fund the rest of it, either next time or at a later date, it's ready to go. So, we are looking at hopefully starting on our kitchen as soon as possible and doing all the civil work to put plumbing and electrical into that big swath of land that we own that's blank. So, that's -- that's the plan. Again, the commissioners haven't voted on it, but that's the information that I have given them. Thank you for the question. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I think that's a fantastic response and I -- I know we all appreciated the foresight of the commissioners in continuing to save over the years to have those resources available. It may not be what would have been ideal, but I really appreciate your can do attitude about it and just tackling those issues head on the best that you Meridian City Council Work Session April 9,2024 Page 16 of 21 can with the resources that you are given and certainly want to support you in that. So, I just appreciate that. Thank you. Clifford: Thank you very much. Appreciate it. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Sheriff Clifford, always nice to have any here. Appreciate it. And I just want to reinforce I think on the Council Member Overton talked on, which I really appreciate, which is that Median residents are county residents and I think you and your department have really embraced that and I want to know it's seen on my side of the table and it's really appreciated. I like it when you come do these presentations, because it requires me to look and really recognize there is a lot of what you do that I'm never in a situation where I see play out, you know, face to face and you and your staff are faced with on a daily basis and appreciate that you have a passion and desire to serve and we are lucky to have you. I also know that because of that often lots of problems everyone looks to you for solutions, which is challenging, recognizing that I have got a problem that I'm looking to see if maybe you have got an idea to solve and that's the subject of animal control. I know that you are continuing to do more with limited resources and that's another conversation at the commission level, but has your department -- have you explored animal control and if that's something that the sheriff's department could eventually handle or address for the -- for the county, as opposed to this kind of part and piece mentality that each local jurisdiction has to take on? Clifford: Mayor and Council, great question. The short answer is we have not explored that recently. When I was the chief of police in Eagle was when we really did explore it, because Eagle was looking at the contract with IHS and decided, hey, maybe we can do this cheaper. So, one of the sergeants and I sat on a big committee of really great people that had different kinds of interests. We had these crazy cat ladies and I will say that because they called themselves that, the crazy cat ladies and the dog lovers and the guy who volunteers at IHS -- it was a really really diverse group. It was great. And we all kind of went in -- into it with kind of that can do attitude and we came out of it saying this is a really tough thing to do on your own. It -- because it does -- it's not just enforcement, it requires facilities, it requires vet care. Some people love their dogs more than they love their kids and, you know, you put a dog in a kennel with the wrong dog and it gets hurt and now, you know, you have angry citizens. So, in the end when we reported back to the city of Eagle we reported back that it would probably be a good idea to stick with the contract, just because we didn't have the resources and the facilities to handle that. It really is -- it goes beyond are we willing -- willing to go be dog catchers and animal control people, it's -- we are, but we just don't have the resources for facilities and vet care and all of that and, then, having to deal with euthanasia maybe, all those -- all those hot topic items were it's kind of -- some is unknown, but other parts of the state that a sheriff's office does animal control, talking to them, to be Meridian City Council Work Session April 9,2024 Page 17 of 21 frank none of them like doing it, but -- so, that's kind of where we have not revisited that in three years. Cavener: Mr. Mayor? Simison: Who that? Councilman Cavener? Cavener: Sheriff, I appreciate that. And I think it's a big lift and it's a big lift for any jurisdiction and I don't probably disagree with any sheriff. In Meridian we used to do it internally and we have turned it over to the Humane Society and maybe Humane Society has been there because nobody else has been able to step up and I think that -- my ask would be is if there is an opportunity for the cities to come together and work with the county and help support that -- again, not here is our problem, county you figure out how to solve it, but back to my good colleague's comments about a collaborative can do attitude, I think that we are a city that would like to at least be at the table if those conversations ever emerge. Clifford: Absolutely. I appreciate that. Talk to your chief. I'm willing to have a discussion about anything. So, if that comes up and maybe that is the future we can talk about that. Taylor: Mr. Mayor? Simison: Councilman Taylor. Taylor: Just for a quick comment -- and, Sheriff Clifford, thanks for the presentation. Appreciate it. Just want to highlight something. A few months ago we had a really unfortunate situation in Meridian. It played out in front of my home, so I was able to absorb it from my second story window and observed Ada county, our own police force and Boise PD and it was very impressive to watch everyone work together. It was a pretty serious situation, didn't end super well for some, but it was -- it gave me a high level of confidence just in the way that you work together, since you mentioned that with our own police department and -- and others and so I think for our public to see that kind of teamwork in the community I think really increases our level of confidence and our feeling safe and so just want to compliment you and we have our leadership team from the police department here as well just to compliment them on -- on how well you have worked together and I think what it speaks to is a lot of planning and effort behind the scenes on both parts to make sure that that happens. So, just wanted to -- to say that, so thank you. Clifford: Thank you. And, Mayor and Council, that -- you are right, a lot of planning and effort kind of goes into that; right? We are pretty blessed in this entire valley to have agencies that are willing to work together. There are other places in the country and even some places in this state that are very territorial and silo -- silo each other off. It's usually pretty detrimental to your agency and it's not very efficient for your -- for your community. So, we really do have -- in this valley really do have that, hey, this is all a Meridian City Council Work Session April 9,2024 Page 18 of 21 partnership. Nobody cares what color your shirt is or what shape your badge is when they call 911. They just don't. And so let's all work together and get out there and do public service. Simison: Council, any additional questions or comments? Little Roberts: No. But, Mr. Mayor, I can't help -- Simison: Council Woman Little Roberts. Little Roberts: -- but to add my thank you. It's -- I have been on ride-alongs where both agencies have worked together and it's just been absolutely seamless, so -- so thank you for you and all that your team does. And, of course, thank you to our officers. They are the best. Simison: All right. Thank you very much, Sheriff Clifford. See you soon. Clifford: Thank you so much, sir. You guys have a great night. 13. Public Hearing continued from March 26, 2024 for Community Input on Meridian's Community Development Block Grant Program Action Plan Simison: Thank you. Next item up is Item 13, which a public hearing continued from March 26th, 2024, for the community input and Meridian's Community Development Block Grant program. Turn this over to Crystal for any additional comments. Campbell: Thank you, Mr. Mayor, Members of the Council. I wanted to give you guys a brief update on the feedback we did receive. I will make it super quick, but -- well, as quick as possible. So, we did provide some public outreach. You can read through it. But e-mail, social media, we tried to touch all the bases that we could and ask our partners to share it and we did a few in-person interactions as well. Our public comment period was open from March 15th to April 7th and we accepted feedback however people wanted to, including an online survey. We did receive 50 responses from residents through the survey and in that survey 50 percent of respondents said that they or someone that they knew did actually need to access some of these services. This chart shows how easy it was to access those services, as well as the services that were accessed. Childcare assistance was definitely the forerunner for that and emergency rental assistance was second. We also asked about barriers to accessing those resources and the main one was eligibility requirements, but, unfortunately, we can't really do anything about that. It's the bare minimum that is required by HUD, which is 80 percent or less of the area median income and they must be a Meridian resident and, then, other than that it was dates and times available and paperwork. People did suggest some partnerships and it's categorized into three different areas. The first one is current contacts and those are the ones that were already reaching out to and asking them to submit an application for funding and that Meridian City Council Work Session April 9,2024 Page 19 of 21 was mental health, childcare and Jesse Tree for emergency rental assistance. And, then, additional outreach suggestions for this time around people were asking about public transportation and potentially credit repair and, then, there was also an ineligible activity for clothing for teens, so it's just not something that we could fund through this. We had a couple of in-person interactions two of those are public hearings and one of those is tonight and also last week we were out in the community two different times. Once was in the lobby of City Hall and, then, we also had a booth at the Do The Right event and with that we had an activity where people could vote on the services that they thought were most important and this is a little bit different than the other voting -- or on the survey and the survey was people actually needing those and this is just the perception of what's needed in the community. So, we did receive 83 individuals participating and they each got four coins and so it was a total of 332 votes and intimate partner violence that was 25 percent of the votes and, then, childcare and emergency rent were each 24 percent, but -- didn't quite add up. So, there is something wrong there, but it was definitely -- the intimate partner violence followed by childcare and emergency rent. Our timeline for the rest of the action plan, it's due to HUD no later than August 16th. So, the application is opened through the end of this month and in May, then, we will work with our scoring committee to review the application, select projects and develop our action plan. It will be developed and, then, June 11 th through July 14th it will be open for public comment and I will be back here for a public hearing and I hope to have it approved by all of you and submitted to HUD by the end of July. And with that I will stand for questions. Simison: Thank you, Crystal. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Not a question, just a comment. It feels like you are getting a lot of public engagement, which is very encouraging, and I think your different approaches to try to get that feedback is really working. So, I just wanted to compliment you on how you are trying to engage the community on this. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Action tonight is just to close the public hearing? Campbell: Correct. Cavener: Mr. Mayor? Simison: Is there anybody present who would like to provide testimony on this open public hearing? Seeing nobody. Meridian City Council Work Session April 9,2024 Page 20 of 21 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Appreciate all the presumptive on my end to not see the usual suspects that want to testify this evening, but I appreciate that opportunity and, boy, to Council Member Strader's point, this wonky stuff is hard to engage the public on and, Chris, I do -- I really want to commend you. Last week we had the event for Council Member Borton and with the art gallery you were out with the jars and the coins, I just thought it was a very low barrier approach to get people to engage and just encourage you to keep doing stuff like that and finding that right nexus of inviting feedback and critical feedback and I appreciate that you share with us. So, Mr. Mayor, I move we closed the public hearing on Item 13. Overton: Second. Simison: Have a motion and a second to close the public hearing. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the public hearing is closed. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION per Idaho Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Simison: Next item up is Executive Session. Council Woman Strader. Strader: Mr. Mayor, I move that we go into Executive Session per Idaho Code 74- 206(1)(d). Cavener: Second. Simison: Have a motion and a second to go into Executive Session. Is there any discussion? If not clerk will call the roll. Roll Call: Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea. Simison: All ayes. Motion carries and we will go into Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:35 p.m. to 6:08 p.m.) Simison: Council, do I have a motion? Strader: Mr. Mayor, I move that we adjourn the meeting. Meridian City Council Work Session April 9,2024 Page 21 of 21 Simison: Move to come out of Executive Session? Strader: So moved. Simison: Got a second? Overton: Second. Simison: Have a motion and a second to come out of Executive Session. All in favor, please, signify by saying aye. Opposed nay? The ayes have it and we are out of Executive Session. MOTION CARRIED: ALLAYES. Simison: Now do I have another motion? Strader: Mr. Mayor, I move that we adjourn the meeting. Simison: Motion to adjourn. All in favor signify by saying aye. Opposed nay. The ayes have it and we are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 4-23-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 4-23-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the March 26, 2024 City Council Work Session Meridian City Council Work Session March 26,2024 Page 23 of 23 MEETING ADJOURNED AT 5:34 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 4-9-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 4-9-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the March 26, 2024 City Council Regular Meeting Meridian City Council March 26,2024 Page 87 of 87 (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. SIMISON 4-9-2024 ATTEST: CHRIS JOHNSON - CITY CLERK 4-9-2024 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Summary Minutes of the April 1, 2024 City Council Special Joint Meeting VE IDIAN CITY COUNCIL JOINT MEETING WITH WEST ADA SCHOOL DISTRICT BOARD OF TRUSTEES (AMENDED) City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Monday,April 01, 2024 at 6:00 PM Summary Minutes ROLL CALL ATTENDANCE - MERIDIAN CITY COUNCIL PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Luke Cavener Councilwoman Liz Strader Mayor Robert E. Simison ABSENT Councilman Joe Borton ROLL CALL ATTENDANCE -WASD TRUSTEES PRESENT Trustee Lori Frasure Trustee Lucas Baclayon Trustee Angie Redford Trustee David Binetti Trustee Rene Ozuna Superintendent Dr. Derek Bub ADOPTION OF AGENDA Adopted DEPARTMENT / COMMISSION REPORTS [Action Item] 1. West Ada School District Legislative Session Update 2. West Ada School District Student Generation Reports 3. School Resource Officer Highlights ADJOURNMENT 6:50 PM E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: The Cleaning Authority Water Main Easement (ESMT-2024-0014) Project Name or Subdivision Name: ADA COUNTY RECORDER Trent Tripple 2024-018409 The Cleaning Authority BOISE IDAHO Pgs=5 CHE FOWLER 04/10/2024 08:04 AM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number. Idanfify INS Easement by wu@Wlainumber d 0�projecl contams mar,a than one case mant W 0s typo.see for aodi onai internsatim For Internal Use Only Record Number: ESMT-2024-0014 WATER MAIN EASEMENT TI IIS EasernentAm-cemeast made this 9th day of_ April —20 24 bctween .Id,`", s .f C "(l-IHHo1dinys,LLC.) ("Grantor")and die City of-Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter;particularly hounded and described-, and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and set-vice said pipelines from tune to time by the Grantee; NOW,Ti IEREFORE, in consideration of the benefits to be received by dic Grantor, and other good and valuable consideration, the Grantor does hereby give, grant imd convey unto die Grantee the right- of-way lbr an casement fear the operation and maintenance of water mains over and across the following described property: (SEE ATTAC]IED EXI I IT A and B) The easement hereliv aranted is for the purpose of construction and operation of water mains and their . C, allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the*cc fi-0ht of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said casement and right-of-\vay unto the said Grantee., its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between die parties het-eto, that after making repairs or perforri-ting other maintenance, Griintce shall restore the area of the casement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easenieni that was placed therein violation ofthiscasement, THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed ally permanent structures or obstructions within the casement area that would interfere with Grantee's use of said casement, includinal but not limited to, buildings, trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs, THE GRANTOR covenants and agrees with die Grantee that should any pan of die right-of-way and easement hereby granted shall becorne part of,or lie within the boundaries of any Water Main Easement Pa0c I Version 01/0 1/20'24 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenatit with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereofagainst the lawful claims of all persons whomsoever. TIlE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of die first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: HH Holdings LLC STATE OF IDAHO ) ss County of Ada } This record was acknowledged before me on �f I��Io7 (date)by�, Ah4,4 (name of individual), [complete 1hefollox-ing l rig►zirrg in arept eserrtative capacity, or stj Ike the following if.signi►rg in an individual capacht j on behalf of 10/1 14 li)"}mot L (name of entity- on behalf of whom record was executed), in the following representative capacity: 1 i � (type of authority such as officer or trustee) Notary Stamp Below ZACHARY HINES COMMISSION NUMBER 20182153 NOTARY PUBLIC Notary Signature State of Idaho My Commission Expires: My Commission Ex ires 10/31/2024 Water Main Easement Pa,c 2 Version GIAII12024 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 4-9-2024 Attest by Chris Johnson, City Clerk 4-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 4-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Water Main Easement Page 3 Version 01/01/2024 CLEANING AUTHORITY- UTILITY EASEMENT LEGAL DESCRIPTION EXHIBIT A A utility easement located in the southwest quarter of Section 17,Township 3 North, Range 1 East, Boise Meridian,Ada County, Idaho, said easement being more particularly described as follows: Commencing at the northwest corner of Lot 5, Block 3 of Destination Place Subdivision, recorded in the office of the Ada County Recorder in Book 93 of Plats at pages 11190, 11191 and 11192, as Instrument Number 1051486383; thence, along the western boundary of said Lot 5 South 00°28'21"West 3.18 feet to the POINT OF BEGINNING; thence, departing from the boundary of said Lot 5 South 8991'39"East 2 9.5 0 feet; thence, North 00°28'21" East 40.00 feet; thence, North 8991'39" West 29.49 feet to the western boundary of said Lot 6; thence along said western boundary and continuing along the western boundary of said Lot 5 South 00°28'21" West 40.00 feet to the POINT OF BEGINNING. Said easement being approximately 1,180 square feet and being subject to all existing easements of right and or of record. ,OML O� p187E U I I n J Ld O Z Z I a o LOT 6, BLOCK 3 cQ DESTINATION PLACE z SUBDIVISION H0 Q Q m a GRAPHIC SCALE I I d 0 20 N89'31'39"W 29.49 I � I 4a UTILITY • EASEMENT ( IN FEET ) o 1 INCH = 20 FT. o N00'28'21"E 40.00 < s n • Q w � 1 a. N N 00 S00.28'21"W a 3.18, �_:S89'311'39"E 236.92 EP EP-- S89.31'39"E 29.50 PROPERTY BOUNDARY - LOTS 5 AND 6 BLOCK 3 LOT 5, BLOCK 3 DESTINATION PLACE SUBDIVISION DESTINATION PLACE POINT OF BEGINNING SUBDIVISION CLEANING AUTHORITY NMI a d ra n t 2240 EAST CINEMA DRIVE, MERIDIAN, IDAHO UTILITY EASEMENT - EXHIBIT B Consulting, Inc. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Session Parkway Pedestrian Pathway Easement (ESMT-2024-0046) Project Name or SubdivisionName: ADA COUNTY RECORDER Trent Tripple 2024-018412 BOISE IDAHO Pgs=6 CHE FOWLER 04/10/2024 08:05 AM Sessions Parkway Subdivision CITY OF MERIDIAN, IDAHO NO FEE For Internal Use Qnfy ESMT-2024-0046 - " Record Number: THIS/Easement Agreement made this t -day of Aril 24 between I- eridian Investments, LLC ("Grantor")and the City of Meridian,an Idaho Municipal Corporation C'Grantee"); - ITESET . ' WHEREAS,Grantor is the owner of real property;on portions ofwhich e-City of Meridian - desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway ' and provide connectivity to present and futureport-ions of the pathway; and WHEREAS,Grantor shall construct the pathway improvements upon the easement described herein; and NOW,,THEREFORE,the parties agree as follows: , THE GRANTOR does hereby,grant unto the Gr antee an"easement on;the following property," described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein.THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway ' easement for multiple-use non-motorized recreation, with the free .right of access to - such facilities at any and all times.TO HAVE-AND TOHOLD, said easement unto said Grantee, its successors and assigns forever. -THE GRANTOR covenants and agrees that Grantor shall not place or-allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use _of said easement, ;including, but --not limited to, buildings, trash enclosures,carports,sheds, fences,trees,or shrubs. T IS EXPRESSLY EST D AND AGREED,by and between the parties hereto, that the Grantor shall repair and maintain=the pathway irnprovemets: THE GRANTOR hereby covenants and agrees with the Grantee ,that should any part of the easement. hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement Page 1 Versiona1/ 1/2024" then,to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims ofall persons whomsoever. IN WITNESS WHEREOF,the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: GFI - Meridian Investments , LLC STATE OF I DAUQ ) ) ss County of Abe ) D-L,;,s This record was acknowledged before me on (date) by Trevor Gasser (name of individual), [complete the following Z signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of GFI-Meridian Investments,LLC_ (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) Notary Stamp Below Notary Signature My Commission Expires:TS-- - ` DAN BADDLEY NOTARY PUBLIC•STATE OF UTAH COMMISSION NO. 718317 : . COMM. EXP. 5-24-2025 Pedestrian Pathway Easement Page 2 Version 01/01/2024 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 4-9-2024 Attest by Chris Johnson,City Clerk 4-9-2024 STATE OF IDAHO, ) SS. County of Ada ) This record was acknowledged before me on 4-9-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Stamp Below Notary Signature My Commission Expires: 3-28-2028 Pedestrian Pathway Easement Page 3 Version 01/01/2024 km E N G I N E E R I N G February 22,2024 Project No.23-021 City of Meridian Pathway Easement Legal Description Exhibit A A parcel of land for a City of Meridian Pathway Easement over a portion of the Southwest 1/4 of the Northwest 1/4 of Section 4,Township 3 North,Range 1 East,B.M.,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found brass cap marking the Northwest corner of said Section 4,which bears N00.36'W'E a distance of 2,611.39 feet from a found brass cap marking the West 1/4 corner of said Section 4,thence following the westerly line of said Northwest 1/4,S00.36'00"W a distance of 1,384.57 feet; Thence leaving said westerly line,S89.24'W'E a distance of 70.00 feet to a found 5/8-inch rebar marking the Northwest corner of a parcel of land as described in Quitclaim Deed per Instrument No.2020-083834 and being the POINT OF BEGINNING. Thence following the northerly boundary of said Quitclaim Deed,S89.51'36"E a distance of 21.20 feet; Thence leaving said northerly Quitclaim Deed boundary,S01.06'46"W a distance of 4.28 feet; Thence S26'33'S8"W a distance of 16.35 feet; Thence S00.36'00'W a distance of 328.84 feet; Thence S44.24'00"E a distance of 16.39 feet; Thence S00.36'00"W a distance of 19.71 feet; Thence 545.07'38"W a distance of 12.35 feet; Thence S31.09'48"E a distance of 8.13 feet; Thence S00.36'00"W a distance of 12.70 feet to said Quitclaim Deed boundary; Thence following said Quitclaim Deed boundary the following two(2)courses: 1. N53.04'00"W a distance of 26.32 feet to a found 5/8-inch rebar, 2. N00.36'00"E a distance of 391.77 feet to the POINT OF BEGINNING. Said parcel contains 6,107 square feet,more or less,and is subject to all existing easements and/or rights-of- way of record or implied. All subdivisions,deeds,records of surveys,and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated. Attached hereto is Exhibit B and by this reference is made a part hereof. \�NpL LAND 0- 6 M J'J �O 9Tf OF g�(< HYN5O� 22/2024 5725 North Discovery Way• Boise,Idaho 83713• 208.639.6939• kmenglip.com 32 33 E. Ustick Road _ T.4 N., R. 1 E. 5 4 T.3 N., R. 1 E. T POINT OF COMMENCEMENT ° NORTHWEST CORNER N 1J r 0 20 40 60 1� ro SECTION 4 C c v I Plan Scale: 1"=20' N In q o POINT OF SOUTHEAST CORNER cu z 00 S89'51'36"E fv 3 x 0 x (I� BEGINNING MARKETPLACE SUBDIVISION No. N t Q a W � N �� — S89'24'00"E 21.20' ru z c' Eb� LLI w iv 70.00' (TIE) — r;��S01'06'46"W Y' w o a0 4.28' ru 0tu En z 00I A--, -S26'33'58"W 4-J a z / fu 5 ry I x 0 m W fu v 14.00' �- QUITCLAIM DEED W INST. No. 2020-083834 c m c o0 3 41 ° c r n 0 i s g �, Owner: GFI - Meridian 0 )l o Investments LLC o w z LEGEND w .7 I FOUND BRASS CAP APN: S1104233650 U w S44'24'00"E ° o QO FOUND 5/8" REBAR 0 ��16.39' v '� `; ❑ CALCULATED POINT z a a — BOUNDARY LINE \ c Y SECTION LINE I SURVEY TIE LINE S00'36'00"W DATE: February,2024 -------- EASEMENT LINE ��-19 71' PRaEa: 23 oil SHEET: N 1 OF 1 �/_S45-07'38"W 12.35' 4 - - _ - a S31'09'48"E East River Valley Street s 13' 0 5 WEST 1/4 CORNER � 3•�s.��. I S0036'00"W E N G I N E E R I N G g SECTION 4 ay i aOV I 1 2.70' 5725 NORTH DISCOVERY WAY BOISE,IDAHO 83713 PHONE(2081639-6939 ' g knwngllp.com Title: Date: 02-22-2024 Scale: 1 inch= 80 feet File: D6el Plotter.des Tractl: 0.140 Acres: 6107 Sq Foet:Closure—n79.4124w 0.01 Feet Precision=1/103539: Perimeter=858 Feet 001=s89.5136e 21.20 005=s44.2400e 16.39 009=s00.3600w 12.70 002=s01.0646w 4.28 006=s00.3600w 19.71 010=n53.0400w 26.32 003=s26.3358w 16.35 007=s45.0738w 12.35 011=n00.3600e 3 91.7 7 004=s00.3600w 328.84 008=s31.0948e 8.13 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Spurwing Acres Sanitary Sewer and Water Main Easement (ESMT-2024-0050) ADA COUNTY RECORDER Trent Tripple 2024-018410 BOISE IDAHO Pgs=8 CHE FOWLER 04/10/2024 08:04 AM Project Name or Subdivision Name: CITY OF MERIDIAN, IDAHO NO FEE SPURWING ACRES Sanitary Sewer&Water Main Easement Number: Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklist for additional information. For Internal Use Only Record Number: ESMT-2024-0050 SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement made this 9th day of April 20 24 between SRA-CH MERIDIAN I, LLC ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance,repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. T O HAVE AND T O HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement Page 1 Version 01/01/2024 THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement, including, but not limited to, buildings, trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and ofno further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees ofany kind. IN WITNESS WHEREOF,the said parties ofthe fust part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SRA-CH Meridian I,LLC a Delaware limited liability company By: Starboard Realty Advisors LLC,a Delaware limited liability company Its:Manager William H.Winn Jr.,Manager&CEO row�er�'S w-e STATE OF IDAHO j `0 0SQLa �lfi County of Ada ) K" This record was acknowledged before me on (date) by (name of ividual), [complete thefollowing ifsigning in a representative capacity, or stri hefollowing ifsigning in an individual capacity] on behalf of (name of entity on behalf of whom record was executed), in the following re esentative capacity: (type of authority such as officer or steel Notary Sump Below Notary Signature My Commission Expires: Sanitary Sewer and Water Main Easement Page 2 Version 01/01/2024 CALIFORNIA ACKNOWLEDGMENT CIVIL CODE§ 1189 A notary public or other officer completing this certificate verifies onlythe identityof the individual �5,gm.documentto which this certificate is attached,and not the truthfulness,accuracy,or validity of that docume State of California County of 17)YD.r Cat 1'11 � 'T On �CrGh 13 ZO'7q before me, 1TAKVt� rY-, Mcrrw vat t'c•gf � Date Here Insert Name and Title of the Officer personally appeared uj1Moa" ti wivtr77r Nomefs)of Signer(s) who proved to me on the basis of satisfactory evidence to be the Person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the mow' laws of the Stale of California that the foregoing Notary pubik L Californi l a 9 0OW county � paragraph is true and correct. cammissbn f 1457814 '' toy can..Explres.lul Is,M27 WITNESS my hand and official seal. Signature N — — Place Notary Seal andlor Stamp Above Signature of Notary Public OPTIONAL Completing this information can deter alteration of the document or fraudulent reattachment of this farm to an Unintended document. Description of Attached Document Title or Type of Document: Document Date: NumberofPages: Signer(s)Other Than Named Above: Capacity(les)Claimed by Signer(s) Signer's Name: Signer's Name: D Corporate Officer—Title(s): ❑Corporate Officer—Tide(s): ❑ Partner— D Limited D General ❑ Partner— D Limited D General ❑ Individual ❑ Attorney In Fact ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Trustee ❑ Guardian or Conservator ❑ Other: ❑ Other: Signer is Representing: Signer is Representing: 02019 National Notary Association GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 4-9-2024 Attest by Chris Johnson, City Clerk 4-9-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. 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C C O C c " o O C ITI NZ<<1 < eZCC1 N .T<1 5• ''CC0 .Z<<1 T<<1 I"I"I zmm r$l* m am rlm mmm Z 10 w � om w � oNm c nm oN � fVi � N m ? ? m co m A 10 m OD m PROFF ssi O a~ w �. v � n r 0 0 J z � 2i0I���� r _ C) D m z — m � D c � Or, w ` O m N � Z z EXHIBIT A EXHIBIT B Z ou C p N O A ' r 4m —® S 0 29'10" W 1317.54' N V/ JZzU) �� / WIA �R.o z D Z7 r m� m o W o 00 Nom.zCD D Zz wormy l J �� N OV /n rn Z� I �O V1�0 DZ — O I V w/ w Z O A /^� OmZ '� °'o y �� �> m UJ 0 m / � N O A 0 Z AD z / A m >c Om //�� O 0 N C l J O AD N N I� N Nm 0 V Z � Z w \ N n m� Z rn WN �23.0 'mO O°2T-0E to 0' N u f / N Wp M- c 0 S V n O°27'00"W V nAi_ fO D ap D 'w 224.51' n m = � z > l O o m �I I� z U) ,I IN m �I - m z s INco z N I I I 1 m GLA 1 W Pm W-n c Z to OD> v _ IT w mo m rn Sul ^ N w / m j N z o PRO FFS N Z N W O � sm m o m o m N z(l z N o o a m 1 Cm3�' W O c1%— i4—i oI LN0°2=10�E 29.87 .0-0c S 7 3 cnvv0 cn O pN C20 Z. j OCR " N�� p Z Z I N N O p W fp W O (AO O I (NO W O W '� II _ ; A �0p Cl) z `� w O m Z m z > m � �I I� � N � 00 D A w w pn m I rn z I Im Oc m r -F rriD N A Z0 0 0 W D m ��� �IIm (n O Z m gul ' II IOzD o gN mmcn z W C ;w Gd M W A < Orn S 0'26'41" W 1316.57' w a NA � 7 00 m Z a EXHIBIT B EXHIBIT B C ou r C ! 4, W N O CO 00 J O Cn � W N c CD J W W 41 W O l O N W N 0) N m O J OD O W O W O 00 J 00 O OD D 4 J N N O N (D CO O m O J 0 n (Ii -p J O N C C W O J O C1 3 D Z 0 W N N N N N O N N O N N ZJ c� N 01 6 N) Cn Cn o Ln o U N) O o 0 0 0 0 c O c 0 o O O o o c. Z Zl U) m 0 01 cn O j j O W (ACn cri cri O Ci Cri C,� O N (D c > O N W (D (01 Cn W N Cn N C) C 0 00 J Do J W ao Cn- U c0 O C J W W p CD - _ - - - - - - - - - - = 2 z D Z Z Z U) cn U) cn cn Z cn n U) cn w c CD 0 < O O � 00 OD � � J J N (.n 00 O J J Cn (A W � O -Pt -Pt N W 0) O Cn (n (� (.Z N N N (.ZN N U4 Cn Cn N m 3 O O (r � Cn �N Cn CO OD 0) J J O p D � N N O N O (A N W W O Ul z W CO -p CD () (C N 00 c0 N _ N -1, -p ��� C) m a 3 Z O QC m N W (-Y Cn CA U CO N Cn N J (D rt 3 PROFF cy) � N N N N N N N N N < Z ^� rn 00 J m U � W N O (D 00 J O Ut (D vo 0 4 N Z W nI -P� N W N N N W � f W N CD J CA LAr O (p O W (,W J J W O O cD (0 vv U) U) Cn Cn J (O J J J N N N 0) N J N 0) N N J N N ZJ Cn Cn . W O U) U O CIS U) U W W Q O 600 O O O O O O O O O O O 9• O O O O O O O O O O O O O O m O O 000 O O O O o O O o o c7 W W OR C, J W N N Cn Cn Cn Cn O O p C O Ui Cn Cn UCn Cn O O (D < CI (AJ CO C1 Do W N W N (O 0) O O (U A -P, O O O -P, N Ua Ui -p� O O 0 p (D Z Z Z Z Z (A Z Z U) L/) (n L/) U) Z ♦ O J -p� N � 0) 00 00-Pt (A (AIV N OJ OJ � �(-W N J CA CA O Cn N C. N N N N Gl (4 N CA T W O 0) N O Cn -p CO N O (O O 0 r N W_ N ON W N CD CD W OND W CO > = (J) O CO N a - m Z — m m m m m : 0D N C/) 3 C � N W N N W - N (D J W W D W -Ti O 00 W N 0D N J J J J O O W W 0_ W O W O W O N CO N W W r G O N c0 O 00 U N W (D (C C m rn 3 � Z EXHIBIT B E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Kilgore (H-2023-0063) by Alexi Kilgore, located at 1105 N. Meridian Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-~' AND DECISION&ORDER In the Matter of the Request to Rezone 0.34 acres of land from the R-4 zoning district to the O-T zoning district for the purpose of converting the existing home into a hair salon,by Alexis Kilgore. Case No(s).H-2023-0063 For the City Council Hearing Date of: March 26, 2024 (Findings on April 9,2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of March 26,2024,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of March 26, 2024,incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of March 26, 2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of March 26,2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of March 26,2024, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(KILGORE RZ-FILE#H-2023-0063) - 1 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a Rezone is hereby approved per the conditions of approval in the Staff Report for the hearing date of March 26,2024,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one(1)two(2)year period.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 1 l(UDC 11-513-6F). FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(KILGORE RZ-FILE#H-2023-0063) -2- Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Judicial Review Pursuant to Idaho Code § 67-6521(1)(d),if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67,Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. G. Attached: Staff Report for the hearing date of March 26, 2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(KILGORE RZ-FILE#H-2023-0063) -3- April By action of the City Council at its regular meeting held on the 9th day of , 2024. COUNCIL VICE PRESIDENT LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E.Simison 4-9-2024 Attest: Chris Johnson 4-9-2024 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 4-9-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(KILGORE RZ-FILE#H-2023-0063) -4- EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT I D A H O HEARING March 26,2024 Legend DATE: Project Location z- TO: Mayor&City Council mor Q FROM: Stacy Hersh,Associate Planner 3 r f—z � is 208-884-5533 - 1 W CA k.:., A' ka SUBJECT: Kilgore RZ H-2023-0063 , E ,' Z .. ESTATE AV LOCATION: 1105 N Meridian Road "' L � f Hunter f_a icrur �. EL U N E WME I. PROJECT DESCRIPTION --� `I ' f Request to rezone 0.34 acres of land from the R-4 zoning district to the O-T zoning district for the purpose of converting the existing home into a hair salon. A. Project Summary Description Details Page Acreage Rezone-0.34 of an acre Future Land Use Designation Old Town Existing Land Use(s) Single-family residential Proposed Land Use(s) Professional Service—Hair Salon Lots(#and type;bldg./common) 1 lot Phasing Plan(#of phases) NA Physical Features(waterways, No unique physical features hazards,flood plain,hillside) Neighborhood meeting date;#of 11/09/2023 attendees: History(previous approvals) None Pagel EXHIBIT A B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD Commission No Action(yes/no) Access(Arterial/Collectors/State Access occurs from N.Meridian Road via an alleyway off o Hwy/Local)(Existing and Proposed) W.Washington Street. Carlton Avenue(located to the south of this site),is an eastbound one-way street that exits to Meridian Road. Stub Street/Interconnectivity/Cross ' Access Existing Road Network Meridian Road is improved with 5-travel lanes,vertical curb, gutter,and 7-foot wide sidewalk abutting the site. Carlton Avenue,an eastbound one-way street,is improved with 33- feet of pavement,vertical curb,and no sidewalk abutting the site. The existing 16-foot wide one-way alley running north/south in between Carlton Avenue and Washington Street is unimproved. Existing Arterial Sidewalks/ There is an existing 7-foot wide sidewalk along Meridian Buffers Road and existing landscape buffer to remain. Proposed Road Improvements No road improvements are required. Fire Service No comments Police Service No comments Wastewater • Comments • No changes to public sewer infrastructure shown in records.Any changes need to be approved by public works. Water Distance to Water Services • No changes to public water infrastructure shown in records.Any changes need to be approved by public works. • Distance to Service—Water available at site • Pressure Zone—2 • Estimated ERU—See Application • Water Quality Concerns—None • Project Consistent with Master Plan—Yes Page 2 EXHIBIT A C. Project Area Maps Future Land Use Map Aerial Map Legend M0 L"ond 01 Project Location pr xject 6oCatiown , N 5T EA5H4LGXGH AVE1 ClvTU W CARLTON E CARLTON AVE � � � `_W BAROld Town N g F AVE -er ��.. :k E STATE AVE �• � p F FunfeF7E P I P#:Ej�AME E-P ICI E-AV-E Zoning Map Planned Development Map 07 Legend - I -• 0 Legend P— 0 Project Location Project LoCntlon _--.-T E WASHINGTQN JIVE Z ter+ _ E WASHINGTON AYE R-15 *_ City LIM7 S C-C Plonned Pcrcels , -�� -c � LYQN E CARLTON AVE W CARLTON � E CARLTON AVE- — E 4 - AVE i W -LL] I I F1 E STATE AVE' E STATE AVr; w O i n IR-� • � �rx���toferafi I`lun�eri��er�a E P•IN E WME I E-P'IH:EAV'E_ 9 Page 3 EXHIBIT A II. APPLICANT INFORMATION A. Applicant: Alexis Kilgore,Hair by Lexie Kilgore— 1105 N.Meridian Road,Meridian,ID 83634 B. Owner: Same as above III. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper Notification 1/30/2024 3/10/2024 Radius notification mailed to 3/l/2024 properties within 500 feet 1/26/2024 Sign Posting 2/2/2024 3/14/2024 Nextdoor posting 1/29/2024 3/4/2024 IV. COMPREHENSIVE PLAN(HTTPS://WWW.MERIDIANCITY.ORGICOMPPLAl�: Land Use: This property is designated Old Town(O-T) on the Future Land Use Map(FLUM). This designation includes the historic downtown and the true community center. The boundary of the Old Town district predominantly follows Meridian's historic plat boundaries. In several areas, both sides of a street were incorporated into the boundary to encourage similar uses and complimentary design of the facing houses and buildings. Sample uses include offices,retail and lodging,theatres,restaurants, and service retail for surrounding residents and visitors. A variety of residential uses are also envisioned and could include reuse of existing buildings,new construction of multi-family residential over ground floor retail or office uses. Proposed Use: The Applicant proposes to develop the site with a personal service,Hair by Lexie Kilgore,which will feature four(4) stations. The proposed changes to the interior of the building will include updates to the bathroom, floors, and the addition of sinks. COMPREHENSIVE PLAN POLICIES(https://www.meridiancity.or /ccoompplan): Goals,Objectives,&Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): • "Support a compatible mix of land uses Downtown that activate the area during day and night." (2.09.02G). Introducing a personal service, such as a hair salon, into the Downtown area presents an opportunity for increased foot traffic and commerce to occur within a desired location during the day and early evening. This addition contributes to the overall appeal and character of Downtown Meridian. The proposed operational hours are from Tuesday to Saturday, 10:00 am to 6:00 pm. This new commercial use should be a welcome addition to the other uses in the surrounding area. • "Support owners of historic buildings in their efforts to restore and/or preserve their properties. (5.02.01B). Permitting the establishment ofpersonal services in a historical downtown home has the potential to share knowledge and history regarding both Meridian and the specific house. This, in turn, is likely to boost the economic impact of more foot traffic, leading to the growth of other historical sites in the downtown area. Page 4 EXHIBIT A • Work with Ada County Highway District(ACHD)to identify gaps in the sidewalk system and pursue sidewalk construction for existing substandard streets.(6.01.011) The intention is to initiate andpursue sidewalk construction with development projects on streets that currently fall below the established standards. The construction of a 5-foot wide sidewalk connection along W. Carlton Avenue by the Applicant is intended to enhance pedestrian infrastructure, ensuring safer and more accessible walkways in the community, especially for the children walking to the adjacent elementary school. Additionally,provides convenient pedestrian access from the nearby residential areas to the proposed business. V. UNIFIED DEVELOPMENT CODE UD The proposed use,personal service for a hair salon is listed as a principally permitted use in the O-T (Old Town)zoning district per UDC Table 11-2C-2.Compliance with the standards listed in UDC I I- 2D-3 and 11-2D-4 is required. VI. STAFF ANALYSIS A. Rezone(RZ): The Applicant is requesting to rezone 0.34 acres of land from R-4 to O-T to operate a personal service for a hair salon on the subject property. A legal description and exhibit map for the rezone area is included in Section VIII.A. This property is within the City's Area of City Impact boundary. Personal services-The use of a site for the provision of individualized services generally related to personal needs. Personal service uses include,but are not limited to,beauty services such as salons,hair,nail and skin care, spa, and barbers; fitness training and instruction; locksmiths; and repairs such as footwear and leather goods, and watches,are listed as a principal permitted use in the O-T (Old Town)zoning district per UDC Table 11-2C-2. The proposed 1,193-square-foot hair salon will be located in the downtown area within the Meridian Urban Renewal District. The building was built in 1948 and is slated for further improvements to meet city code requirements and enhance the customer experience. The rear porch will be expanded to include an ADA ramp, and the Applicant will be required to pave the alley adjacent to the property. Additionally, 5 parking stalls are proposed to be paved adjacent to the alley. The proposed hours of operation would be from Tuesday to Saturday, 10:00 am to 6:00 pm. The City may require a development agreement(DA)in conjunction with a rezone pursuant to Idaho Code section 67-6511A. Due to the size of the development,Staff believes a DA should not be required. Dimensional Standards(UDC11-2): The existing home meets all dimensional standards. Access(UDC 11-3A-3): Access is provided via an alleyway to the north from W. Washington Street. The public street to the south of this property,W. Carlton Avenue,operates as a one-way only leading eastward towards N. Meridian Road. Parking(UDC 11-3C): The existing home has unpaved parking off of the alleyway,with space for up to 5 parking stalls. There is currently no off-street parking on this site. The Applicant is required to pave both the alley and the 5 proposed parking stalls with the development of the site upon submittal of a future Certificate of Zoning Compliance Application. Wheel restraints should be added to prevent overhanging beyond the designated parking stall dimension in accordance with UDC 11-3C- Page 5 EXHIBIT A 5.B(3). Additionally,ACHD recommends paving the entire width of the alley from the edge of pavement from Carlton Avenue to the site's northern property line and providing 20 feet of back- up area from any parking The alley should be signed with "No Parking"signs. Old-Town is classified as a Traditional Neighborhood zoning district and no off-street parking is required for a lawfully existing structure unless an addition occurs (UDC 11-3C-6B). No additions are proposed with this project except for expanding the rear entry area. The Applicant is providing 5 parking stalls off the alley which meets the required number of off-street parking spaces (2 spaces required)per UDC 11-3C-6B.3for the Traditional Neighborhood district. A minimum of one (1)bicycle parking space is required to be provided based on one(1) space for every 25 vehicle spaces or portion thereof per UDC 11-3C-6G;bicycle parking facilities are required to comply with the location and design standards listed in UDC 11-3C-5C. The site plan does not include bicycle racks. The Applicant should revise the plans and include one(1) bicycle rack and submit a detail of the bicycle rack with the CZC submittal. Sidewalks(UDC 11-3A-1 : There is an existing 7-foot wide attached sidewalk on N. Meridian Road along the existing property frontage. Staff does not recommend any additional changes to the frontage improvements. The Applicant is proposing installation of a 4-foot wide sidewalk along the southern boundary of the site, extending from the parking stalls to the main entrance. All sidewalks around buildings and serving public street shall be a minimum of five (5)feet in width in accordance with UDC 11-3A- 17. Both ACHD and Staff recommend that the Applicant construct a 5-foot wide detached concrete sidewalk abutting the site along W. Carlton Avenue connecting to the sidewalk along N. Meridian Road. Additionally,Staff recommends that the Applicant remove the 4-foot sidewalk proposed on the south side of the property boundary and add a 5-foot sidewalk in front of the entire parking area. Staff strongly encourages the Applicant to include a parkway along W. Carlton Avenue with trees,bushes,lawn, or other vegetative cover in accordance with UDC H- 3B-7.C. A continuous internal pedestrian walkway that is a minimum of five (5) feet in width shall be provided from the perimeter sidewalk to the main building entrance(s) for nonresidential uses. The walkway width shall be maintained clear of any obstructions, such as vehicles, outdoor sale displays, vending machines, or temporary structures. Staff recommends that the Applicant connect the proposed sidewalk at the main entrance of the building to the required sidewalk to be installed along W. Carlton Avenue. This may require the removal of a section of the fencing on the south side of the property(refer to redline on site plan below). kd e 1 „w I I F c�N 1 ..A Page 6 EXHIBIT A Landscaping(UDC M-3B): The Applicant is not proposing any additional landscaping to be added to the site with this project. For additions less than twenty-five (25)percent of the existing structure or developed area,no additional landscaping shall be required except for buffers to adjacent residential uses in accordance with UDC 11-3B-2D(1). As mention above,Staffstrongly encourages the Applicant to include a parkway along W. Carlton Avenue with trees, bushes, lawn, or other vegetative cover in accordance with UDC 11-3B-7.C. Fencing(UDC 11-3A-6,11-3A-7)• The Applicant intends to remove the existing fencing on the west side of the property adjacent to the stalls. As mentioned above, a portion of the fencing on the south side of the property should be removed to accommodate for the pedestrian walkway to the main entrance of the building. The existing fencing surrounding a small patio in the front yard does comply with UDC code requirements for fencing, as the maximum height for a front yard fence is 3-feet for closed vision fences or 4-feet for open vision fences.No additional fencing is proposed. Staff recommends that the Applicant remove the existing fencing surrounding the front yard patio with fencing that complies with the UDC Code(refer to picture below). Outdoor Lighting(UDC 11-3A-11): All outdoor lighting is required to comply with the standards listed in UDC 11-3A-11C. Building Elevations: Conceptual building elevations and perspectives were submitted for the existing structure as shown in Section IX.D. The building consists of existing siding, facia trim, asphalt roof shingles and new wood deck with railing and ADA ramp. As stated above in this report, the only new additions to the structure is the rear entry. The proposed elevations are not approved with this application and will be reviewed with the Design Review application for consistency with the design standards listed in the Architectural Standards Manual.Full compliance with the ASM is not required based on the limited scope of work associated with this project. Certificate of Zoning Compliance(UDC 11-5B-1): A Certificate of Zoning Compliance(CZC)is required to be submitted for the proposed use and site changes prior to submittal of a building permit application to ensure compliance with UDC standards and staff comments listed in Section IX. Page 7 EXHIBIT A VII. DECISION A. Staff: Staff recommends approval of the proposed rezone from R-4 to O-T per the Comments in Section IX and the Findings in Section X of this report. B. The Meridian Planning&Zoning Commission heard these items on February 15, 2023. At the public hearing,the Commission moved to recommend approval of the subject Rezone request. 1. Summary of Commission public hearing: a. In favor: Reed Kilgore b. In opposition:None c. Commenting: d. Written testimony: None e. Staff presenting application: Stacy Hersh,Associate Planner f. Other Staff commenting on application:None 2. Key issue(s)of public testimony a. None 3. Key issues)of discussion by Commission. a. None 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s) for City Council: a. None C. The Meridian City Council heard these items on March 26,2024.At the public hearing the Council moved to approve the subject Rezone request. 1. Summary of the City Council public hearing a. In favor: Alexis Kilgore,Owner b. In opposition:None C. Commenting: None d. Written testimony: None e. Staff presenting application: Stacy Hersh,Associate Planner f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. None Page 8 EXHIBIT A VIIL EXHIBITS A. Rezoning Legal Description and Exhibit Map HMH engineering Parcel Description Re-Zone Legal Description Residential to Old Town A portion of Lot 1,Block 1 of Mday`s Second Addition according to the official plot thereof filed in Plats at Page 594,Ada County Records,sltvnie in rho northeast quarter of sewco 12,Township 3 North, Range 1 West Boise Meridian,City of Meridian,Ada Cpun ty,Idaho,and more particularly described as foffows: BEGINNING at the southeast co rner of Aliday'5 Second.4dditiptr according to the officiof plat thereof fifedin Plats at?age 594,Ada County Records,from which then a rtheast corner of Section 12 bears North Oo°0o'oo"East,1984,8o feet t. Thence along the southerly line of said Addition,North 89°50'fl0"West,158.00 Net to the center line of an Alley in Block 1 of Way's Second Addition according to the official plat thereof filed in Plats at Page 594,Ada County Records; Thence along5aid center line,North 90'04'00"East,94,00feet to a polot of the prolongation of the northerly line of Lot 1,Block 1 of said Addition, Thence along said In rolo ngat ionr South 89.50`00"East,158-00 Feet to a point of the prolongation of the northerly line of Lot 1,Block 1 of Nidoy5 Second Addition according to the offiriaf plat thereof fifed in Pfots at Poge 594,Arlo County Records,and the easterly line of said Addition,and the northeast quarter of Section 12; Thence along the said line,South 0T00'00"East,94.00 feet to the POINT OF BEGINNING. Containing 14,852 square feet or 0.341 acres,more or less. END OF DESCRIPTION. O i.F Prepared by: l Travis L.Krupp,131-5 . Regional Survey Manager Of 1LX:rk r 680 S.Progress Ave.,Suite 929*Meridian,Idaho 83542•Tel:208-342-7957+Web:hmh-Ilc.com t:quol Opportunity Employer Page 9 EXHIBIT A t271 a 30 50 ! I Scale in Feet +Lot 2, Black 1. Parcel No, Oq RG667001� rn cr) c 1$' � 89'50'00"E f BlockLot 1, 1 r, Parcel No. I W + R8jD610#81, + IY} 1�51,j tam , W. Carleton Ave. SE Car. Nid4y'S 5eccnd Add r' Paint of Beginning 2247 REFERENCES; OF Sub-division: N:do/e Second Addition This Eidhl-blt was prepared from reform man of mcord only, na field eu was conducted, EXHIBIT "A" RE-ZONE SITE PLAN SITUATE IN THE NE YA OF SECTION 12. 6KS.propssAyme. B Ue2 TOWNSHIP NORTH. RANGE 1 WEST, BOISE MERIDIAN. Meridian,ID$1642 CITY of MERIDIAN_ ADA COUNTY, IDAHO_ (208 342-7957 Page 10 EXHIBIT A B. Site Plan r.r�x_� rr.v aY_Y yd ird •�%' .ID'd ¢ o�iNc _ LlNN•LNN FEHLE 1= x ® § - .ilia � �� �•._,`. I I E%ISPNG WOOD FEHCf NaEE I � W CARLTON AVE &PROPOSES STE PLAN M O5 N Meridian Rd) Page 11 EXHIBIT A C. Elevations PROPOSED TBIMHZMLM k"urn]ME e EE"-Eiam2iAl uL9ioe-IDN FRONT ELEVATION m 8 8 ❑ 8 � 8 Y R.9 EEC ATiON j REM ELEVATION Page 12 EXHIBIT A D. Pictures of Existing Home y +f AL OL ! r ,5. 1 y� n nA e r f ,1 Page 13 s` 112 T. �r r a, i ,o rn � CGaogle,"'� t EXHIBIT A IX. CITY/AGENCY COMMENTS A. PLANNING Staff Comments: 1. The maximum number of allowable customers at the facility at one time at any given time must not exceed the maximum occupant load specified in the Fire Code. 2. Prior to building permit submittal,the Applicant shall obtain Certificate of Zoning Compliance and Design Review approval to establish the use and approval for the exterior modifications to the building. 3. The site and landscape plans submitted with the Certificate of Zoning Compliance application shall depict the following: a. Construct a 5-foot wide concrete sidewalk abutting the site along W. Carlton Avenue connecting to the existing sidewalk along N. Meridian Road and construct a 5-foot wide sidewalk in front of the parking stalls. b. Connect the proposed sidewalk to the main entrance of the building(rear)to the required sidewalk to be installed along W. Carlton Avenue. Additionally,remove a section of the fencing on the south side of the property to provide access to the main entrance. c. Pave the entire width of the alley from the edge of pavement from Carlton Avenue to the site's northern property line;provide 20-feet of back-up space from any parking stall. d. Install wheel restraints in front of the 5 parking stalls in accordance with UDC 11-3C-5.B(3). e. Install"No Parking"signs along the alley. f. Remove the existing fencing surrounding the front yard patio with fencing that complies with UDC Code 11-3A-7. g. Remove the existing fencing situated on the west side of the property in front of the proposed parking stalls. h. Include a bicycle rack and a detail of the bicycle rack with the CZC submittal. i. Install"No Parking" signs along the alley. 4. Direct lot access from N. Meridian Road is prohibited. B. NAMPA MERIDIAN IRRIGATION DISTRICT https:11weblink.meridiancity.org/WebLink/DocView.aspx?id=331488&dbid=0&repo=MeridianCity&c r=1 C. IDAHO TRANSPORTATION DEPARTMENT https:11web1ink.meridianciV.org/WebLink/Doc View.aspx?id=330209&dbid=0&repo=MeridianCiV D. IDAHO DEPARTMENT OF ENVRONTMENTAL QUALITY(DEQ) https://weblink.meridiancity.orglWebLinkIDocView.aspx?id=330210&dbid=0&repo=MeridianCitX E. ACHD https://weblink.meridianciV.orglWebLinkIDocView.aspx?id=331687&dbid=0&repo=MeridianCiV Page 15 EXHIBIT A X. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Council finds the proposed zoning map amendment to rezone the property from the R-4 zoning district to the O-T zoning district is consistent with the Comprehensive Plan. 2. The map amendment complies with the regulations outlined for the proposed districts, specifically the purpose statement; Council finds the proposed zoning map amendment complies with the regulations outlined in the requested Old Town designation. 3. The map amendment shall not be materially detrimental to the public health, safety,and welfare; Council finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Council finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. Subject site is already annexed so staff finds this finding nonapplicable. Page 16 W IDIAN� AGENDA ITEM ITEM TOPIC: Final Order for Foxcroft Subdivision No. 2 (FP-2023-0031) by Kent Brown Planning Services, located at 3500 W. Pine Ave. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: MARCH 26, 2024 ORDER APPROVAL DATE: APRIL 9, 2024 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 1 BUILDING ) CASE NO. FP-2023-0031 LOTS ON 11.978 ACRES OF LAND ) IN THE R-15 ZONING DISTRICT ) ORDER OF CONDITIONAL FOR FOXCROFT NO. 2. ) APPROVAL OF FINAL PLAT BY: KENT BROWN PLANNING ) SERVICES ) APPLICANT ) This matter coming before the City Council on March 26, 2024 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING FOXCROFT SUBDIVISION NO. 2, LOCATED IN THE SOUTHEAST '/4 OF THE NORTHEAST '/4 OF SECTION 10, TOWNSHIP 3N., RANGE 1 W., BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2023, HANDWRITTEN DATE: 2023, by CODY M. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(FOXCROFT NO. 2—FILE#FP-2023-0031) Page 1 of 3 MCCAMMON, PLS, SHEET 1 OF 4,"is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated March 26, 2024, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown Planning Services, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(FOXCROFT NO. 2—FILE#FP-2023-0031) Page 2 of 3 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of April , 2024. By: Robert E. Simison 4-9-2024 Mayor, City of Meridian Attest: Chris Johnson 4-9-2024 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-9-2024 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(FOXCROFT NO. 2—FILE#FP-2023-0031) Page 3 of 3 EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 3/26/2024 � Legend DATE: _ C-G i L- 0 Project Location C-N L-O MH TO: Mayor&City Council R- ® R� � FROM: Stacy Hersh,Associate Planner R-8 _FEEFF208-884-5533 o SUBJECT: Foxcroft No. 2 FP R R-8 RIB �I FP-2023-0031 a R 8 R LOCATION: Phase 2 is located at 3500 W. Pine ERR-15R-15 R-15R-g Avenue and the surrounding property north of Pine and south of Tenmile C-G Creek,in the SE 1/4 of the NE 1/4 of TN=R R-40 RUT� �-L Section 10,Township 3N,Range 1W. �' C-N FA�R-1�5 R-15 -- 'R8 RUT I. PROJECT DESCRIPTION Final Plat consisting of 1 residential building lot on approximately 11.978 acres of land in the R-15 zoning district,by Kent Brown Planning. II. APPLICANT INFORMATION A. Owner: Corey Barton,Open Door Rentals— 1977 E. Overland Road,Meridian,ID 83642 B. Applicant Representative: Kent Brown,Kent Brown Planning—3161 E. Springwood Drive,Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2020-0113) and associated conditions of approval as required by UDC 11-6B-3C.2. There are eight(8) fewer buildable lots(1) depicted on the proposed final compared to the number indicated on the approved preliminary plat(9). Furthermore,the submitted final plat depicts the required street buffers and pathways as required by the Development Agreement(Inst. #2021-126693)and the same amount of common open space as previously approved. The City has granted approval for the CZC and Design Review(A-2022-0184)to construct the multi-family units on the property. The subdivision improvements shall be completed prior to occupancy of the first structure. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. Page 1 IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: February 2021) _ PRELBfINARY PLAT FOR m �� PU%CROPT SUBDIFRSION D l . .,, a �ym , '',91` o f o m �i ®`� ®. *� -`• -" - 1•Hr le Y�7 , tt ----- — .ems. - ----�----- - - -- --.,�.x------ a PLAN SHEET INDEX SHEET DESCRIPTION FP-1 PRELIMINRRT PLAT•SHEET IN DU. &SHTY ME T 0E NOTES,LCMIAOM1 R EUNE OE LAT Tq 1 ,••��� P�':, 1- '^ FP-2— PREUNINM1RY PLAT h WRrE TAdLE T. '.1 ��. PO-2— CONC FNCINFDiING PLMI& PeRCEL TA9R3LE 4S� � --- —S— GVN';EI•ILPL�A'EN�•1'H;FlLES -- �T--.TT T -.TT- N F Z . HI - w — -� 3 0 T, ate; :z• _ o 0 _ . . TT- d. . Page 2 B. 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Landscape Plans(Revision date: 3/29/2023) :re1-7 -- y'°� _ PUNT rGNL'GULE Ei rx CV; Xr— • ` Z =iZ I- to w q. ::�.._y. - ilk l.-.- ,h:�, - - - '7:- -�- - .wa men 1 c.N TI 1 'E A.,...4 —i x:aysram Ll 0gg1 PLANT 9GN�gIJLR! � �i= F` 4 y OEM NOTES Z H _ a r a Z Z Q m w J J > -_� - w FZv£a — J 0 4 4 0 Q p G Z 0 C 4 F r4.xr awsoan i 1 �Itavl'.7W13 r Page 4 PLANT SGNEf7ULL !Y d'L•"'•."... LLB. 1 a[. W- .�- Oj TPg RNITIH4/STPACIHb O4 6'ALTERH M*C M FEII'.EY...w �. ..._�.e_.n• •wv�u.anx ww .ra LANl75GAFE GALGIJLATIONS NOTES Z ........�«... __ .�.....�....��_.�..- Q H U .. w.w. .,.r. �.�. '9E'L:3'v'tTm- `mow... .r►.nws�.. J Z a Z x — ] `} ......=.I �..— .«ate a.. ._... _.. .. QF N W JLLa F a a 0 a x O Z Q Q; a r Page 5 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development: H-2020-0113 (DA Inst. #2021-126693);A-2022-0088 (Foxcroft No. 1 Pathway ALT); FP-2021-0049;A-2022-0184(CZC and DES);A-2022-0224(Foxcroft No. 2 pathway ALT); ESMT-2024-0043 (Pedestrian Pathway Easement). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat(i.e.by February 13, 2026); or apply for a time extension,in accordance with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B,prepared by Bailey Engineering,by Cody M. McCammon, is approved with the following conditions to be completed at the time of Final Plat Signature: a. Plat Note#8,include recorded instrument number. b. Plat Notes#12-13, include recorded instrument numbers. c. Add Note#13, include the recorded instrument number of the existing City of Meridian Development Agreement. d. Add Note#14, include the recorded pathway easement number(ESMT-2024-0043)on the plat. e. Graphically depict the landscape buffers along the east and south boundary either on a permanent dedicated buffer easement or by adding common lots in accordance with UDC 11-3B-7C.2a 5. The submitted landscape plans, as shown in Section V.C,prepared by Bailey Engineering, with a revision date of 3/29/23,is approved as submitted. 6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS https:llweblink.meridiancily.org/WebLink/Doc View.aWx?id=337620&dbid=0&redo=MeridianC ity C. IDAHO TRANSPORTATION DEPARTMENT(ITD) https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=337620&dbid=0&r0o=MeridianC hty Page 6 EXHIBIT B Charlene Way From: kent brown <kentlkb@gmail.com> Sent: Tuesday, March 12, 2024 4:23 PM To: Stacy Hersh Cc: Bill Parsons; Bill Nary; Kurt Starman; Chris Johnson; Tina Lomeli; Charlene Way Subject: Re: Foxcroft Subdivision No. 2 FP-2023-0031 Staff Report lfExteurunalll Seiindeur-Please use caution with links or attachments. Stacy Developer has reviewed the conditions and is in agreement and will comply Kent On Tue, Mar 12, 2024 at 3:06 PM Stacy Hersh <shersh@meridiancity.org>wrote: Good Afternoon, Attached is the staff report for the final plat for Foxcroft Subdivision No. 2. This item is scheduled to be on the consent agenda at the City Council work session on March 26, 2024. The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 4:30 pm. Please call or e-mail with any questions. If you are not in agreement with the provisions in the staff report,please submit a written response to the staff report to the City Clerk's office (commentgmeridiancity.org) and me as soon as possible and the item will be placed on the regular meeting agenda at a subsequent meeting for discussion. Best regards, Stacy Hersh I Associate Planner City of Meridian I Community Development Department 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: (208)-489-0576, Fax: (208)-887-1297 Built for Business, Designed for Living i All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law. Kent Brown Kent Brown Planning Services 3161 E. Springwood Drive Meridian, ID 83642 P: 208-871-6842 2 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Millwood Subdivision (FP-2023-0011) by Epic Development Victory, LLC., located at 1975 E. Victory Rd. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees Between the City of Meridian and West Ada School District C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Item on the City Council Work Session Consent Agenda From: Steve Siddoway, Parks &Recreation Meeting Date: April 9, 2024 Director William L. M. Nary, City Attorney/Risk Manager Topic: Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees Between the City and West Ada School District Recommended Council Action: Approve the Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees ("Second Addendum"). Background: The City and West Ada School District ("District") entered into an Interagency Governmental Agreement for Waiver of Costs and Fees ("IGA") in 2019. The IGA was subsequently amended in 2021 ("First Addendum"). The City and District now wish to amend the IGA again to explicitly state that, under Idaho law, the City and District have the power to convey real and personal property to each other. The District requested the Second Addendum, in part,to facilitate the potential conveyance of District-owned land to the City. The City Council will likely consider the acquisition of that land,which is located adjacent to Settlers Park, at its regular meeting on April 23, 2024. Attachment: Second Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees SECOND ADDENDUM to INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES This SECOND ADDENDUM TO INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTS AND FEES ("Second Addendum") is made this day of , 2024, by and between West Ada School District, an Idaho public school district and body politic and corporate of the State of Idaho ("District") and the City of Meridian, an Idaho municipal corporation ("City") (collectively, "Parties"). WHEREAS, District and City entered into an Interagency Governmental Agreement for Waiver of Costs and Fees on November 6, 2019 ("November 6, 2019 Agreement") and a First Addendum to Interagency Governmental Agreement for Waiver of Costs and Fees on May 11, 2021 ("First Addendum of May 11, 2021"); and WHEREAS, District and City are mutually interested in utilizing all aspects provided by Idaho Code with regard to Intergovernmental Agency relationships, including but not limited to Section 67-2322, Idaho Code; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, City and District agree as follows: I. Previous Section 3. Section 3 of the November 6, 2019 Agreement and First Addendum of May 11, 2021 shall be renumbered to be Section 4, throughout, including internal reference to Section 3.2 contained in subsection 3.2 renumbered to Section 4.2, with such other terms of new Section 4 remaining as originally stated when identified in Section 3 of the November 6, 2019 Agreement and First Addendum of May 11, 2021 . II. New Section 3. A new Section 3 shall be added to the November 6, 2019 Agreement and First Addendum of May 11, 2021 which shall state as fol lows: SECTION 3 COLLABORATION REGARDING REAL AND PERSONAL PROPERTY MATTERS IN THE BEST INTEREST OF THE PUBLIC 3.1 Collaboration. During the period of this Agreement, pursuant to Section 67-2322, Idaho Code, the Parties shall retain the power to i convey or transfer real or personal property between the Parties, with or without consideration, when such transfer or conveyance is believed to be in the best interest of the community members of the City of Meridian and of the West Ada School District, I III.Previous Section 4. Section 4 of the November 6, 2019 Agreement and First Addendum of May 11, 2021 shall be renumbered to Section 5, j throughout, including renumbering of subsections of Section 4 to be renumbered as subsections of new Section.5. IV. NOVEMBER 6, 2019 AGREEMENT and FIRST ADDENDUM OF MAY 11, 2021 FULLY IN EFFECT. The intent and effect of this Second Addendum is to expand the original scope of the November 6, 2019 Intergovernmental Agreement and First Addendum of May 11, 2021 to include collaboration regarding real and personal property matters. Except as expressly set forth herein, this Second Addendum does not otherwise modify or alter any term or condition of the November 6, 2019 Agreement and/or First Addendum of May 11, 2021 in any way. The November 6, 2019 Agreement and First Addendum of May 11, 2021 remain in full effect, and all terms and conditions thereof are incorporated in this Second Addendum as though fully set forth herein. IN WITNESS WHEREOF, the Parties hereto have executed this Second Addendum on the Effective Date written above. WEST ADA SCHOOL DISTRICT: Jonathan Gillen, Chief Financial Officer Date CITY OF MERIDIAN: R bert . Sim on, Mayor Date opQoapto Acr�'sr' �,p��+file of Attest' hri ohns Clerk 4-9-'Z,d2y C. ►!I E IDIAN ' IOAHO SEAL 2r�R0/the TRE.PSJ�� SECOND ADDENDUM TO INTERAGENCY GOVERNMENTAL AGREEMENT FOR WAIVER OF COSTAND FEES PAGE 2 OF 2 IDIAN� I DAFf` AGENDA ITEM Department Reports ITEM TOPIC: Parks and Recreation Commission Annual Report Meridian Parks and Recreation April 9, 2024Parks and Recreation Commission Chair Mandi RobertsPresented to the Meridian City Council by UPDATECOMMISSION Meridian Parks and Recreation Commission Mandi RobertsJohn NesmithNot Shown:DenningtonTerry Jo GreerElle Hood (Youth)Front Row L to R:Alan HelmsJennifer BoboKeith BevanGelsominoDom Back Row L to R: 2024 Commission Goals GOAL 1 Update.of the Pathways Master Plan Participate in the development – GOAL 2 and improved connectivity.on user experience amenities the City of Meridian, with focus connect pathway system across Support development of a -- Mary McPherson Pathwayand Public ArtTrailhubCreek Fivemile Pedestrian Bridge over CreekNinemile GOAL 3 course restrooms.-improvements and new onincluding clubhouse/patio at Lakeview Golf Course, Support future improvements – GOAL 4 and Chateau Park.Discovery Park, Seasons Park pathways. Focus this year is on Meridian parks and along identify reinforcing art in Commission to add theming and with the Meridian Arts Participate in the partnership – GOAL 5 Community Center.programming of a new Participate in the design and – Settlers Park GOAL 6 Settlers Park Splash Pad.Support replacement of the – GOAL 7 and enhancements.for ongoing park improvements Continue to provide feedback – GOAL 8 partnership opportunities.and other outreach for agencies through workshops commissions, entities and Engage other task forces, – GOAL 9 the Meridian Pool.Support ongoing operations of – GOAL 10 interests.community and diverse opportunities to engage the communication tools and Pursue improved – @discoverybikeandskatepark@meridianparksandrecreation ACCOLADES & AWARDS Top Public Golf Courses in Idaho as #1 on its 2024 list of Lakeview Golf Club ranked GolfPassMeridian Pool’s Swim Test Safety Protocol2023 City Achievement AwardAssociation of Idaho Cities ACCOLADES & AWARDS MaiseyWade and Debbie Miller AwardsHeartSaverSite SupervisorMeridian Homecourt Renee McFarlaneCARE Champion Award ACCOLADES & AWARDS Partner Organization-Citation of Meridian Brighton Corporation: IndivididualOutstanding -Citation of Merit Bill Bowman, City Volunteer: 2023 Idaho Recreation and Parks Association (IRPA) Awards IDIAN� I DAFf` AGENDA ITEM ITEM TOPIC: Ada County Sheriff's Office Update yam. Y!�• i 1 't rf. 1?#. �1- _. _ .. - - T - - VA- JL dig ti eyC "• � '� .} .� I i i� Tom' �f+ -'LR•- -'�� "7' �r _ `�.dr.��`"�� -�_ I+fe- I _ _ Mtn - ' - �„t„. _ _ '�•�a -rt :, r V�' .;irk' 14, S ram.,•. 10 1 74 F� iN ADA EUUNTY r qf - X,6 4 dw ''4. pp.. •..ti, �:� 4.» M^a7 -'`� act �.� . MATT CLIFFORDAw -I.r 1 '.� • �. s XF me • -, ` - - q� .a _ :} 9i�- 'r i-'�Ski: � r.� ;�: - � - � �.: ti - '•�"_._ r-: 3.r ;_ _ .i �'" 18 _. _ _ .. `.,1 -:�`` - '!yi i' ;?'� '_+�-•.` � ' .� '�. < - -���_ x-_ * +.`'�I..ram'! _ A r ��. .y �7.^{Fyn -..y i �'1�.i..�. � a�''y1'Y.." '��'�r _ •. ...�,..�•. .S •:�� �• k r•� - � S•' • �:,� r kl A.��^9R �� r •+'...f.�'^�•'. �+f.�' A:y=y±,i. /' ABOUT THE ACSO ram•... •``,;'� !' "� r' �'•'• ��!'-� .�, q r• �� The Ada County Sheriffs Office is the largest local law enforcement agency in Idaho with more than 800 employees , including more than 400 commissioned deputies . -"%VAOA EDUNTV r The Ada County Sheriff's Office is committed ' J to giving every citizen the best possible . x service . Our main goal is to ensure Ada Count is a safe lace to live work and la w� ya Y p � play. : .• �� � �� ::� t =•spa:;.Ry'�• . -+��� :: • ::,�:,;.�,� .�.� '•emu,:•_-��r OUR BUREAUS POLICE SERVICES JAI L S ERVI CES COURT S ERVI CES ADMI NI STR ATI VE COMMUNICATIONS PQLIC 5 ago POLE HIM■■T11 ■ ■orrllr� r .. . 1 ■■r� ■■I Deputies patrol unincorporated Ada County and the cities of Eagle, Kuna and Star. Patrol deputies are responsible for protecting ' approximately 1 , 164 square miles of land and more POLICE than 2, 124 miles of roads in the county. God { 'OHE IFF 1 - • Tom►, y��F1� }_i.. Patrol f . �^ K-9 A, SWAT $INA iffy h y Y. � . Narcotics ACTION r . h � Detectives Crime Lab School Resource Officers A up uiir a ADMI NI STR ATI VE SERVICES ....... ... Records ' Property & Evidence k' Driver's License Concealed Weapons � Victim Services Data Analytics & Intelligence . ........- Community Engagement & Info • ' � r Fleet Services 00- dft Finance '. � Human Resources 7_• - • ',i� S r1.Ly' 4.�'�:'•,.� �/f, ..�y'•Src' .�i{.r.,t..,' - - COMMU N1 TY ,� J t �::, � .� ,'•-.'�*.:-tea ,� L .1z'f.. !�i•MRIFF �i. ��f,1.iEi���II�J,I:,;Ll�l:fJliifj��r.;.lf �.��: �rklo X-9 UNITEN EMENT I h i f [i �•._y AN 4 r t # t - 1 •a � Safety Fairs � AG r �. � National Night Out �.4�ny� •r. .��y - -'4?>..;'.�� .� .s r:5 '�,�;.,:.. _•ter" - . 21- on av d I ; 110 i 11 E • K-9 Demonstrations .v ;r : r • Supporting Contract City Events I IR I = xr: • Crime Prevention on Social Media L - v' iy.ila-�+rP• �'�.�^u Fri{`�i 'rr �`- r ,.�JE4i 40 ..,� . � } • Outreach with Diverse Populations �b�'��� IDAHO Youth�e1 ADA COUMY �. S HER I FF' S YOUTH FOUNDATI ON t� V '��`��� �'' '�" . _ _ - • Provides financial support for at-risk youth to America ' s Promm'se � participate in pro-social activities. � Funded by the sale of the "Youth" license plate. the, • $25 from initial registration fee and $15 from ridge renewal. Denim Day3,+ No Shave Bake Sale November ■ Dunk Tank "" ''�� - * Proceeds from ACSO events directly }.y �;. . support the Ada County community by - F supplying victims with Visa cards and gift , cards for gas, groceries, and other necessities. i II r e 1 The Ada County Emergency - r 1� � Dispatch Center coordinates all police, fire, and E merge nc Medica I S ervice ( E MS ) l movement within the County. =_ t i s 4 i M 4, MkIIIII !MIOEM AL Af COURT S ERVI CES Alternative Sentencing Pretrial Current enrollment total = 21098 ' Misdemeanor Probation ACMP = 1 ,353 Civil Division Pretrial _ 515 p Trans orts = Court SecurityAll Alt. Sent. 230 Training Division R R - c - 4 ■ 1 ��fiiii#iyi • � ti +}1iff JAILSERVICES oil Ir Oil � h IT, Felonies/holds = 90% Average daily population 2023 = 1005 Average LOS = 56.3 days FOOD S ERVI CES S ERVSAFE CERTI F1 CATI ON AMIM lffff - ,I`.t ow �-�-r • h 1� 1 1, '�y I L 1 ACSO Food Services Supervisor, Michelle Madler and Ricky Gallegos fl rry-YOX9INa/d/ `- f 11r`r` 11l1 4 _ _ AN ' NOD UD WO ? y •• goo 101 1.0 jof Employees ' Association Iw : .a = Funded by employee dues and donations, Two main events benefit local families: • Back to School - Shop with a Sheriff -- • Christmas - Adopt a Family �x�• �'~. �� _ . g° '' '[ . •`f•• ;• - `► �-=�'��;�►� r4+�a+.l�f' _ �`"-(ear_ �. ;,4 •�-'rt3Y!':... •�� .rd[#R-r�3+ v�l�Jj � � r . r • 'r.�� �Q #[� =����t .Ls � -�D'TT ��'.� - .y.., •l .I S J•Y• w, �JJ•. k� ,'� ��tfj,� •`n •� '' "-�i.- '.T';r.�F 'fix Y':��•` �9/. .. W� Y'l e� y*'"t 7 .. - �. - .. ' !''i�.:•x' ''P..: !f�„�! _.�. .� x� :6N�J � ••t,i {� y p •f�i i¢�•�I' �\ r•' y. '.�p•r. Ar _ L � � � # —__ �Ali, r'•::f' •.ry s y.i - iwt i1. owl IAP 13 r Ar Eli MA 1 - � - ' .. � may• - _ �� - ■ ♦. _1 - In ML }�• E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing continued from March 26, 2024 for Community Input on Meridian's Community Development Block Grant Program Action Plan PUBLIC HEARING SIGN IN SHEET DATE : April 9 , 2024 ITEM # ON AGENDA : 13 PROJECT NAME : Community Input on Meridian ' s Community Development Block Grant Program Action Plan , Cont . from March 26, 2024 Your Full Name Your Full Address Representing 1 wish to testify ( Please Print ) HOA ? ( mark X if yes ) If yes, please provide HOA name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Mayor Robert E. Simison City Council Members: E IDIAN� Joe Borton, President Liz Strader,Vice President D A H O Doug Taylor John Overton Anne Little Roberts -- Luke Cavener March 19, 2024 MEMORANDUM FROM: Crystal Campbell, Community Development Program Coordinator To: Mayor Robert Simison and City Council RE: Community Input on Meridian's CDBG Program Action Plan Requested 1. Introduction and Background Meridian's CDBG Program will be providing multiple opportunities for community members to participate in the planning process for the upcoming Action Plan. Staff is seeking public input on the need and accessibility of services to residents who are at or below 80% of the AMI. Our goal is to ensure that the Consolidated Plan stays relevant and that we continue to meet the needs of the community. We encourage community members to provide feedback on the community's needs and potential partnerships for services available to Meridian residents. We believe that this input is critical to the success of Meridian's CDBG Program and the well-being of our community. 2. Next Steps The public comment period is open from March 15 to April 7 with a public hearing on March 26 during the Council workshop. We would also like to invite the community to visit staff at City Hall on April 2 for an open house or at the Do the Right Fair on April 4. Staff will be available to answer questions about Meridian's CDBG Program including current partnerships and services that are accessible to community members. Feedback can be provided by any of the following methods: • In-person at the public hearing on March 26. • In-person on April 2 from 4 pm to 6 pm for an open house located at City Hall. • In-person on April 4 from 5:30 pm to 7:30 pm at the Do the Right Fair located at Meridian Middle School. • By contacting Crystal Campbell at ccampbell@meridiancity.org or (208) 489-0575. • By completing the online questionnaire located at: https://forms.office.com/g/hmmD2wtuPL or by scanning the QR code. %�W:,34 Mayor Robert E. Simison City Council Members: E IDIA N`� Joe Borton, President Liz Strader, Vice President D A H O Doug Taylor John Overton Anne Little Roberts -- Luke Cavener 3. Council Action Staff is asking Council to provide feedback on the direction of the upcoming action plan and facilitate the public hearing on March 26. 4. Timeline The timeline below outlines the major milestones for the Housing and Public Service Applications: March 15: Public Comment Period Open March 26: Public Hearing April 1: Applications Open April 2: Open House April 4: Staff Available at Do the Right Fair April 16: Application Workshop April 30: Application Closes -AL ! � • oho 0� 2: SCAN OR CODE OR GO TO: HTTPS://FORMS.OFFICE.COM/G/HM MD2WTUPL TO PROVIDE FEEDBACK SERVICES FOR MERIDIAN RESIDENTS PROVIDE INPUT ON POTENTIAL PARTNERSHIPS! Who: Meridian Residents When: April 2, 2024, 4 pm to 6 pm Where: Meridian City Hall Why: Gather information about Meridian's CDBG Program and provide feedback. An application for local non-profits to apply for funding to administer services to Meridian residents will be open April 1-30. Join us to offer feedback on potential partnerships. For more information contact Crystal Campbell at ccampbell@meridiancity.org or (208)489-0575. ■ ■ a ■ a a a ■ m ■ a a m a m IN m m e ® ■ a m a ■ ■ ■ a a a ■ a ■ ■ ■ ■ a a a a ■ ® a a a a ■ ■ a ■ ■ ■ a a u a w w ■ a a THE CITY OF MERIDIAN RECEIVES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS ANNUALLY FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).