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HomeMy WebLinkAbout2004-09-21 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, September 21,2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: )C Shaun Wardle )( Bill Nary ~ Charlie )(mtree )( Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: IBo'j J un...... -r Iii z- 3. Community Invocation by Pastor Bob Cutler with Christ Lutheran Church: frI1!~ 4. Adoption of the Agenda: a fl'jJnJV'-' C<. { It- ~d..., 5. Consent Agenda: a.-f~ ~ A. Approve Minutes of August 24, 2004 Pre~Council Meeting: IY/ fJ'Y'P ~ 7 - E. Approve Minutes of August 31,2004 City Council Regular Meeting: ti'Ifh'?''^<." Approve Professional Service Aareement with Marsh for Broker of Employee Benefits: ~V'-<.- Approve Channe Order No. 2 for Well No. 20 Pressure Zone Separation at Ustick Road: ~ Approve Development Agreement: AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: ~ V"C a.r a ~cL.e.-c<...- Approve Bid for Pour in Place Surfacina for Adventure Island Plavaround: ~ ~ Approve Bid for Self Contained Breathina Apparatus Bid: ~ ~ Approve Well 25 Pump House Desion with Civil Survey - Change Order No.1: ~j-n?V-<- I. Approve Well 20 PRY Telemetry Contract with Custom Electric: ~-<- Meridian City Council Agenda - September 21, 2004 Page 1 of3 All materials presented at public meetings shall become property of the City ofMeridialL Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. B. c. D. F. G. H. 7. 8. 9. 10. 11. 12. 13. 14. ..:r: l1ppr'"oV.e.> jJ~~A.(; /?;!r:~ (iW'h- /JHt fc--cc~ *1- ~r~,."e.-t- b,r L ~e^feL p^",,~ f"~ : ~ ~ 6. Department Reports A. Mayors Office - Mayor de Weerd 1. Appointment of Parks and Recreation Commissioners: Bud Porter - expires 10-07 > Jim De Boer-expires 10-07 ~~ Jim Keller - expires 10-07 h, /!Jilt N~tIJ- I.~' /Uh~ {~ .eff.ec/7ve..,. Sipn 3'o~ u,04- (Items Moved frbm Consent A'genda) Request to Reconsider the Decision to Deny Applications for Alexandria Subdivision AZ 04-0111 PP 04-0171 CUP 04-015 by Lonnie Johnson: ;;"""'oV'€- .J.p r.e c.c1?'\.fi ~ Findings of Fact and Conclusions of Law for Denial: AZ 04-011 Request for Annexation and Zoning of 9.8 acres from RUT to R-8 and C~N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: rC!n->.C1A d. 6a.ck.- -f-<;> I' f 2... c~ Findings of Fact and Conclusions of Law for Denial: PP 04-017 Request for Preliminary Plat approval for 28 single-family residential and office building lots and two (2) common lots on 9.8 acres in proposed R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: reiY'-fivY'-p[ 6~k- f.,&> ;:; I Z- &,...., Findings of Fact and Conclusions of Law for Denial: CUP 04-015 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, rear building setbacks, street side setbacks and minimum street frontage for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: re rn-W'h-~ 6tL.c-L f.c P -I 2- C ~ Tabled from September 14, 2004: FP 04-055 Request for Final Plat approval for 34 building lots and 9 common lots on 11.31 acres in R~8 and L- o zones for Razzberrv Crossino Subdivision by Cart and Bonnie Reitennan - south of East McMillan Road and west of North Locust Grove Road: P;~I"~ V'\L FP 04-057 Request for Final Plat approval for 8 commercial building lots on 6.9 acres in an I-L zone for ReaQan Subdivision by Quadrant Consulting, Inc. - NEe of North Eagle Road and East Pine Avenue: #rr'~v--<- Continued Public Hearing from September 7, 2004: CUP 04-023 Request for a Conditional Use Permit for a Planned Development for a mixed-use development consisting of 120 multi-family units, 28,660 square feet commercial/office space and 3.43 acres of open space on 10.05 acres in a C- G zone for proposed Sadie Creek Subdivision by FOLIO, Inc. - 2935 North Eagle Road: ~~ Meridian City Council Agenda - September 21, 2004 Page 2 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 15. PP 04-021 Request for Preliminary Plat approval of 30 residential four plex lots, 7 cOffimerciallots and 8 common lots on 10.05 acres in a C-G zone for Sadie Creek Subdivision by FOLIO, Inc. - 2935 North Eagle Road: ;9rej='~ /7.;;( c.-/.-(' h-r- ~/~ 16. Public Hearing: AZ 04-018 Request for Annexation and Zoning of 19.4 acres from RUT to R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: ~ ve... 17. Public Hearing: PP 04-025 Request for Preliminary Plat approval for 77 single~family residential building lots and 4 common lots on 19.4 acres in a proposed R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: ~v..e..- 18. Public Hearing: AZ 03-037 Request for Annexation and Zoning of 46.40 acres from RUT to R-8 zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of North Black Cat Road and north of West Franklin Road: ~~ 19. Public Hearing: PP 03-046 Request for Preliminary Plat approval of 214 residential lots and 39 common lots on 46.40 acres in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: ~vz.<- 20. Public Hearing: CUP 03-070 Request for a Conditional Use Permit for a Planned Development for residential subdivision in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: ~ v..<-- 21. Ordinance No. : AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisburv Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: ..f;vfX.t.. fq 9,'J,t1.rt) '" 22. Water, Sewer and Trash Delinquencies: ~~ Meridian City Council Agenda - September 21, 2004 Page 3 of3 All materials presented at public meetings shall become property of the City of Meridillll. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, September 21,2004 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: X Shaun Wardle ~ Bill Nary -:a.. Charlie ~otree X Keith Bird Mayor Tammy de Weerd arvziv~d...- t! ?: 5^C? j)nv 2. Adoption of the Agenda: a~V'\( ar it-~a.e.d. 3. Request for Use of Storey Park for the Idaho Asoeraers Foundation: (Y~ 4. Request from Snake River Racina to Build a Remote Control Car Track next to Police Station: vUa.pt A.-r- a~.u~ 5. Recommendation by Parks and Recreation for Use and Development of the Boruo Park Prooerty: ~ AL~ 6. Approval of the Partnership Aareement with PAL Soccer for Development of Lochsa Park: ~~ 9-Zl-04 clca..~ 7. Proposed Event Amolified Sound Permit: pc..u.d.- 8. Proposed Short-Term Concession Permit: ~ a.u:L 9. Proposed Park Use Application for Events Permit: f"lPu.ed-- 10. Proposed Recreation Fee Schedule for 2005 Budaet Year: rcu."- St.dIQceK.. 11. Discuss New Recycling Proaram with Steve Seoals6k from SSC: (10 minutes"') pre selt-/u(... (( ;<///u-- /leaf ~ /l $ AOe. " 12. Discuss Memorandum of Understanding with the Ada County Sheriff for Inmate Labor Detail Proaram: /'lehz.6'V'.Ld- (10 minutes"') 13. Re-Oraanization of the Public Works Dei:)artment: pe~ (10 minutes*) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre.Council Agenda - September 21 , 2004 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. October 29. 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT November 3. 2004 ITEM NO. 5-A REQUEST Approve Minutes of Septembe 21. 2004 Pre-Council Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY An-ORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SffiLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAiN GAS: MERIDIAN POST OFFICE: OTHER: ~vU Contacted: EmaHed: Date: Staff Initials: Phone: Materials presented of publlc meetings shall become properly of the City of Meridian. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, September 21, 2004 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: X Shaun Wardle x Bill Nary o Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve As Amended 3. Request for Use of Storey Park for the Idaho Asperaers Foundation: Approve 4. Request from Snake River Racina to Build a Remote Control Car Track next to Police Station: Draft an Agreement 5. Recommendation by Parks and Recreation for Use and Development of the Borup Park Propertv: Approve Recommendation 6. Approval of the Partnership Aareement with PAL Soccer for Development of Lochsa Park: Place on September 21, 2004 City Council Agenda 7. Proposed Event Amplified Sound Permit: Proceed 8. Proposed Short-Term Concession Permit: Proceed 9. Proposed Park Use Application for Events Permit: Proceed 10. Proposed Recreation Fee Schedule for 2005 Budaet Year: Proceed 11. Discuss New Recvclina Proaram with Steve Sedalack from SSC: Presented (10 minutes*) 12. Discuss Memorandum of Understanding with the Ada County Sheriff for Inmate Labor Detail Proaram: Removed (10 minutes*) 13. Re-Oraanization of the Public Works Department: Presented (10 minutes*) * Approximate allowable time set for agenda item may change depending on Meridian City Pre-Council Agenda - September 21 , 2004 Page 1 of 2 All materials presented at public meetings shall become property of the City of Meridian. ^P'I..,""....... ............i......... ....,..,........-...................,......... ...... ..-li......1-..i1i...;....." ......I.....f;.........l 1-..... ..J..........~.................".... ............'....... j.,..........--l............. discussion. Please use the designated minutes as a guideline only. Meridian City Pre-Council Agenda - September 21 , 2004 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. ^..."....."'^ .-l^,...~~........ ~...............rn..........rI.."..i..,.... of....,..."i,.,.."hiHHi"\1"" ..^I..,,+^i"i +..... ........,..JUYI"...""+.... "....AJ....'" ......."'!Ir1"".a"lc"- Meridian City Pre-Council Meetino September 21. 2004 The Meridian City Pre-Council meeting was called to order at 5:45 P.M. on Tuesday, September 21, 2004 by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Bill Nary, Keith Bird, Shaun Wardle and Charlie Rountree. Others Present: Gary Smith, Brad Watson, Bill Nichols, William Musser, Doug Strong, Diane Stewart, Dean Willis and Will Berg. Item 1. Roll-call Attendance: x X Bill Nary Shaun Wardle X Keith Bird --L Charlie Rountree Mayor Tammy de Weerd 'X Item 2. Adoption of the Agenda: Bird:Mr. President. Nary: Mr. Bird. Bird: On our agenda, Item No. 12 has been asked to be - oh, was lhatthe one, number 12 - that has been asked to be removed and with that I would move that we adopt the revised agenda. Wardle: Second. Nary: It's been moved and seconded to adopt the agenda as revised. All those in favor, say aye. ALL AYES. MOTION CARR1ED. Item 3. Request for Use of Storey Park for the Idaho Asperoers Foundation: Nary: Mr. Strong? It looks like a lot of these are yours. Strong: Yes, they are. Thank you, Mr. President, members of the Council. This first item is a request that we have received recently' from the Idaho Aspergers; I think it's pronounced Aspergers Association to hold a fundraising event in Storey Park. The reason I wanted to bring it to the Council is that we seem to be getting more of 'these types of requests from organizations that are there for the community good, they are not there to raise money for their own pocketbook, but they want to use one of our parks for a fundraising event, so before we proceed Meridian City PrewCouncil Meeting September 21, 2004 Page 2 of 23 in giving them permission we wanted to bring it before the Council for discussion and get a recommendation for either further action or policy that would be adopted by the Council and the department. Nary: Council is there any questions? Bird: Mr. President. Nary: Mr. Bird. Bird: Doug, I don't think they are the only one that has had fundraisers in the park. 'Basically, the "American Legion their games and stuff are' fundraiser for their program. I know other friends of Parks has had their events at Storey. I don't believe it's agaInst our policy or law. We can ask Bill, here, but I see nothing with it. I think it's a great help for the people to be able to come there and do It. Nary: The question I guess I have, Doug, is will this particular event limit up people's other access to the park? I didn't think it did, 'but I just wanted to be sure. Secondarily, would it be probably good long-term then that we look at a policy - because that would be my only concern is that people still have access to other parts of the park during - not just at Storey, but I mean in general. If other ones are using it, similar to -I think Mr.' Bird is correct. 'You know, like the Legion uses that portion of the park, obviously that access is limited to that portion when they are using it. Same thing when Meridian Youth Baseball fields get built it will be at the same thing. At certain events they will have limited access. I think that's fine. My perspective our only concern would be if you had sort of a blanket prohibition to access the park. Maybe you could speak about that. Strong: My understanding of the event that it wouldn't limit others to use the park. I think they just want 'to set up some areas 'for different kid activities, bounce toys and things like that and raise some funds for this organization, etc. An organization, in my understandingthat's'forming in the Meridian Boise area. Jt's part of a national group and one of the first things that we wanted them to identify is are they a 501 (c)(3) organization? Are they affiliated with a national organization and sothat we would have some concept 6fthe money that they are raising would go back for the organization? We can certainly in the set up of the event make sure that it doesn't limit other involvement at the park or access to the park. The event if they hold it this fall they would like to hold it on October 161h, Nary: Council is there any other questions? Wardle: Mr. President. Meridian City Pre~Council Meeting September 21, 2004 Page 3 of 23 Nary: Mr. Wardle. Wardle: I am inclined to agree that certainly it doesn't appear that they are going to be limiting access to other areas of the park and we have allowed some of these things in the past, however, this would be a good discussion item for the Park's Commission to set forth a policy and maybe recommend that to the Council as to - as we get more and more requests, I believe it's fair to all the citizens if we have a policy that we can administer continuously and fairly to everyone. Nichols: Mr. President. Nary: Mr. Nicho1s. Nichols: Mr. President just a couple of points. One is in drafting any kind of a policy you need to be careful about first amendment type issues where we are not discriminating on the basis on the content of the speech and as a practical matter it might be appropriate for the staff to 'Iook at each park area and determine what kind of capacity those parks have for booths or the astro-jumps and those kinds of things so that you have some idea' how much you can putin there that doesn't damage the parks, so you have some objective standards for each park that each group understands and then you probably should have a reservation type system so that it's essentially a first come, first serve - some way of being able to say'between one group or another well you were here first or you were here late or what that deal is. I suppose you could probably give it preferenceto a group that was based in Meridian or some tie to Meridian. Likeif the Adventure Island Playground folks wanted to have a fundraiser out at Meridian Settler's Park or Meridian Youth Baseball wants to do something at one of the other parks, you might be able to do something that way, but be very careful about the first amendment issues in making those policies. Nary: I would note for the record, that the Mayor is also present now. Is there any other input you need, Doug? Strong: J am not sure that! need approval"from the Council to move - what I am hearing is that this is something that has been done in the past and that should pose no problem to proceed or do we need a Council action of approval? Nary: I think that is a fair read. I think that - though I said long term it sounds like the Council's preference is that we look into a sort of policy and kind of address the concerns as Mr. Nichols has raised and we could probably do that going forward, but there doesn't seem any reason not to allow this event to go forward as it is. Strong: Thank you. Meridian City Pre-Council Meeting September 21 , 2004 Page 4 of 23 Item 4. Request from Snake River RacinQ to Build a Remote Control Car Track next to Police Station: Strong: Mr. President, members of the Council this is a request that you have seen previously. I believe there is in your packet a diagram ofthe area adjacent to the Police Station that has been proposed for development of a remote control car-racing track. This is the same proposal - the last time that it was before Council and in your review and discussion you requested that we take it back to the Park and Recreation Commission for their additional review. We did that in July and their recommendation was to bring it back to Council for action and approval. So, that's why it's here tonight. I also will add that in our 2005 budget, we have $10,000 budgeted to do some site improvements to that parcel next to the Police Station to provide temporary parking lot and bring water to the site and a few things like that. Then the Snake River Racing Club will do all the construction of the racetrack and maintenance of the racetrack. Nary: Council, questions for Mr. Strong on this proposal? Bird: Mr. President. Nary: Mr. Bird. Bird: 1 think back in" February we basically' had given the go ahead to go on with this. I think it's a very nice thing that they put the track in there. At least it will look better than the weeds we got out there now. Nary: Do you think we would need some sort of agreement, Council, like similar to what we have with the other organizations? Bird: I think so, Bill. Nary: So, about access and usage and liability and whatever types of things (inaudible) that we have had. Have you had that discussion with them Mr. Strong? Strong: Not yet. Nary: Okay. Bird: Mr. President. Nary: Mr. Bird. Bird: I think that all these that we do that not only to protect us, but it also protects the organization that is doing it too. If they are going to put some money and time in there, it's only right that they be protected too, through an agreement. Meridian City PrewCouncif Meeting September 21,2004 Page 5 of 23 Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Doug, do you need a motion from us to proceed forward to draft an agreement for the group? Strong: Yes. Wardle: Okay. Mr. President. Nary: Mr. Wardle. Wardle: With that I move that we authorize Director Strong to proceed with an agreement for Snake River Racing to build the remote control car track near the Police Station. Bird: Second. Nary: It's been moved and seconded to authorize the Park Director to begin negotiations to create an agreement with the Snake' River Racing organization to build a remote control car track, Is there any other discussion? All those in favor say aye. ALL AYES. MOTION CARRIED. Strong:Mr.' President, just a point of Clarification. With this motion aoes that mean that the approval to actually construct the track is through and the next step is to do the agreement before they begin construction? Nary: I guess what I anticipated is that you would have an agreement in place before they would begin construction and the agreement'has to be signed by the Mayor, ultimately and so that would have to come back before the Council in that format just saying we' have this agreement. Here is the timetable,here is what they are going to do, here's how it's going to look, whatever those particulars are and then the Council would see that agreement and then they would begin construction. Strong: That's what I will take forward to the group. I think what I also want to tell them, however, is that the concept of the construction of the track at that particular location has been approved because we have some participation by the Planning and'Zoning Department in the design of that area and the use of that area and 'I thilik there is some additional work that we need to get with zoning compliance to build a track there as well. So, I think if this implies that we have approval to move ahead to the next step with that that would be desirable. Meridian City Pre-Council Meeting September 21, 2004 Page 6 of 23 Nary: 'I would say I think that was the intent. Strong: Okay. Thank you. Item 5. Recommendation by Parks and Recreation for Use and Development of the Borup Park Property: Strong: Mr. President, members of the Council. In one of our recent commission meetings, we discussed since the'lce Arena project is not moving forward, which had been planned for that property. Putting in place some kind of plan for future development on the property with the prospect of the Meridian Lyon's Club in the near future are applying for a conditional use permit with the County, which would require a master site plan' for at least the portion of the property that they would be developing. The Lyon's Club Rodeo Arena it was felt that if we are going to do a master site plan 'for that property that we do one for the entire property, not just a portion of the property. So, that was brought forward to the Parks and Recreation Commission and through discussion their recommendation was that at such time that a conditional use permit was applied for to develop that property that a master site plan would be developed for the entire property to include greening and putting in parking lot in the portion of the property that was originally planned for the ice arena, so that we would look at developing the entire property. So, whafl am requesting with this action is your approval of that recommendation at such time that we move forward with a conditional use permit. This is very much in advance planning for that property. Nary: Council is there questions? De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: I guess as that moves forward since we are not contiguous, anything also needs to be approved through the County, so where are you at? I realize that we got a temporary permit this year to do the rodeo. What is the timing of all of this? Do we need to then pursue another temporary permit next fall or will all of this have gone through the County process by then? Strong: We have no particular timeframe at this point. As you have indicated we have a temporary use permit for this year that could be 'the condition for next year. We are in the process of finalizing or putting together for final approval an agreement with the Lyon's Club for the development of that property, which has not been completed yet. There would have to be some funding provided in the next year's budget to do master site planning and some of the initial development that would be required with a master site plan because there are some landscaping requirements and other conditions that go along with that much Meridian City Pre-Council Meeting September 21, 2004 Page 7 of 23 development. So, all of those things would have to be in place before we get any further down the road. De Weerd: Well, forgive me, I don't recall. You didn't have any of that in your budget request for this.]ast year? Strong: No. De Weerd: Because if I remember right when we were in that meeting with the Lyons, those were the discussed (inaudible). And are we- Strong: The (inaudible ~--) for 2005? De Weerd: Yes. Strong: Because what we discussed for 2005 was that there is an easement issue to the property. We are going to seek an easement from McDermott Hoad into the property and there is some boundary issues that need to be resolved with the property .that we purchased there. Our . boundary stakes actually are inside of Mr. Anderson's barn. So, we need to do some boundary adjustments and work out an easement agreement with him before we do any further development on the property. De Weerd: And where are we on that procesS? Strong: That's going to occur on this next budget year. 'That'swhat we budgeted for was the development of the easement agreement, a resolution of the boundary issues and maintenance of the property. De Weerd: Okay. We haven't started that yet? Strong: It's in the 2005 budget. Nary: Council, any questions? So, basically, Doug, what you are wanting is our approval to basically goforward with the request to build a parking lot on the site? Because obviously we don't have to go through the County to put grass on it, it's just to put a parking lot there. Strong: The request is that at such time that a conditional use permit is applied for with the Lyon's Club is that we master plan the entire property and the best use at that time would be to make as much of the property grass play space as we can generate because we have such a need for open play space for youth sports and such. So, rather than just plan for a portion of the property it would be prudent to move ahead to look at how we could develop the entire property to provide more play space. So, the generic language used by the Parks and Recreation Commission was to make open green space and to consider - there Meridian City Pre-Council Meeting September 21, 2004 Page 8 of 23 has to be some consideration for parking on the property as well. Parking would have to be a part of the initial development. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Doug, one of the things I think in my opinion we need to certainly proceed forward with the green space. From a budgetary standpoint, we need to plan for it in future years, obviously it's not in 2005 budget - if for example, the Lyon's Club were to. begin doing master site planning and for us to participate in that level in a budget year that is outside of - or in this budget year then you would need to bring a request back to Councilto see if that could be allocated, but in the planning event I think that planning for it in the proper year 2006 or 2007 when it is going to occur would be prudent. Strong: I am not asking for anything in this fiscal year and actually the budget that we have established for 2005 continues to move us forward for what is essentially an undeveloped piece of property that still lies in the County and we probably wouldn't be doing any development there at this point if it wasn't for the Lyon's Club rodeo being there. So, it's a look into the future of - it was initiated by the fact that the ice arena project wasn't going to go forward and that had been much discussed about the front corner of the property. So, thought it was prudent to discuss and bring forward a recommendation from the Commission. Since that is not going to happen, what would at least an initial step be to make the most sense for the use of that property? Nary: So, do you need something else, Mr. Strong, on that direction or no? Strong: What I was looking for was an approval of the Park and Recreation's Commission's recommendation from the Council. My request from the Commission was to bring it forward to the Council for further action of approval. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: I move that we approve the Park's and Recreation Commission recommendation on the Borup Park property. Bird: Second. Nary: It's been moved and seconded to approve the recommendation to go forward with the master planning for the Borup property and conditional use approval. I just want to be clear exactly what we are approving? Isn't that what their recommendation was? Meridian City Pre-Council Meeting September 21, 2004 Page 9 of 23 Strong: Their recommendation was at such time that a conditional use permit would be applied for so it didn't put a timeframe to it or anything, it just said in the future when there was a conditional use permit applied for at that time we would master plan the entire property, not just where the Lyon's Club Rodeo is intending to be and I think there was also language in the recommendation "unless some other use came forward", but at least turn that remaining acreage green so it could be used as open play space and provide for parking. Nary: Is that the motion Council? De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: You know this just seems so premature, we don't have a budget, we don't have a timeline on when this would be going through the process by moving that we green it up once it's master planned, it just seems a little bit out of step to what the process is. I guess, I just don't understand what this motion was even about, but I guess I don't get to vote so it doesn't matter if I understand or not. I just wonder if we are putting the cart before the horse. Nichols: Madame Mayor or Mr. President. Nary: Mr. Nichols. Nichols: If I could ask some questions of Doug. Doug, let me see if I understand the process. Lyon's Club anticipates that they are going to apply for a conditional use permit with the County for a portion of the Borup property to use as a rodeo park, is that correct? Strong: That is correct. Nichols: I think what I hear you saying is the Commission looked at whether it would make sense to master plan the entire park site when the Lyon's Club wants to move forward with their portion of the master planning for their rodeo park? Strong: That is correct. The requirements of the conditional use permit is that they only have to master plan the site that they are developing. Nichols: But, there would be some economies of scale with master planning the entire site, but that master plan would simply show green space on the rest of the site, not any special use thing. So, when it talks in the recommendation about a green up remaining acreage the Commission didn't anticipate that that would Meridian City Pre-Council Meeting September 21, 2004 Page 10 of 23 mean that immediately go out there and plant grass and sprinklers and so forth, did it? Strong: Yes, that's correct. Nichols: Okay- Strong: -- until some other use is identified for the property that the most logical thing would be to design it for eventual green up for use by youth sports and so forth. Nichols: So, really their recommendation was just to site plan design when the Lyon's Club is ready to go forward because they are going to have to have part of that anyway. Strong: Yes, and I know that when the ice arena was being planned for there, there was consideration for a parking lot between where the ice arena building would sit and the Lyon's Club rodeo grounds, which could be used by both groups. So, parking is a major consideration for a property like that and how you would accommodate future use and the use by the Lyon's Club. So, it would have to be a part of the design for the entire property, not just for the Lyon's Club development. Nichols: Mr. President I hope that helps. I think that it appears to me all that Doug is asking for is the authority to go forward with master planning if and when the Lyon's Club comes forward so they have a complete application going from the County rather than to actually go out and do rough grating and fine grating and put in grass at this point. Strong: Mr. President what I envision happening if in this next year is an example the Lyon's Club decided to apply for a conditional use permit - in next year's budget we would bring forward a request for any additional dollars needed to master plan for the entire site, so that we would be looking down the road at what that entire site needed, not just seven or ten acres that the Lyon's Club Rodeo would be using. Nary: I don't have any objection. It does help clarify it, Mr. Nichols. I guess my only thought from a process standpoint, Doug, is obviously we are going to vote on this motion here in a minute, but I guess I am not sure that we really needed a motion today to do anything. I mean, we are not doing anything. You certainly have the authority as a director to come to us and say you know I have the money in the budget and I am ready to go forward on this project. I am not sure that we have to have the Council approve these steps in every situation, but I certainly don't think we can't. I just don't know that we have to each time. But, that is something that we could probably figure out in the future, that's fine. Is there any other comment? There was a motion I am not going to repeat it. I Meridian City Pre-Council Meeting September 21, 2004 Page 11 of 23 think it's somewhere in the record, so. As long as everyone remembers what the motion is, all those in favor say aye. ALL AYES. MOTION CARRIED. Item 6. Approval of the Partnership AQreement with PAL Soccer for Development of Lochsa Park: Strong: Mr. President, members of the Commission we have in the packet an agreement that has been signed by PAL for the development of the property at Lochsa Falls for a PAL soccer complex. This agreement has been through an initial review with Mr. Nichols and some recommendations for some elements that went into agreement. It's been before the Commission. Mr. Rob Christensen with PAL soccer and I have negotiated the final edits to it and this is what we are bringing forward as a final document for approval. Nary: Council is there questions on this agreement? If it needs clarification or anything? Otherwise, I think the process would be to put this on the Council agenda for final approval next week, but unless you had questions or concerns. Bird: Mr. President. Nary: Mr. Bird. Bird: Doug, you say PAL has already signed this? Strong: Yes. Bird: Okay. I don't see anything wrong with it. I think it's basically the same one we got with Meridian Youth Baseball? Strong: They modeled this agreement after the Meridian Youth Baseball agreement. Bird: I don't - it looks good to me. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: It is signed by the Police Activities League. Is it inappropriate to go ahead and put it on the consent agenda this evening, since it is in front of you? Nary: I think that if the Council wants to move to add it to the agenda tonight, they certainly can. Wardle: Mr. President. Meridian City Pre~Council Meeting September 21 , 2004 Page 12 of 23 Nary: Mr. Wardle. Wardle: I agree. I think we have had a number of looks at it and to move this forward would be fine with me for this evening, so with that I will move that we place the agreement with Meridian PAL soccer on the consent agenda for this evening's Council meeting, the 21st of September. Bird: Second. Nary: It's been moved and seconded to move Item 6 the Partnership Agreement with PAL Soccer to our regular Council agenda on the consent agenda this evening. All those in favor say aye. And the only thing I guess, Mr. Wardle, probably when we do the adoption of the agenda we probably want to do the same thing on that so the record is clear on there as well. Wardle: Sounds good. ALL AYES. MOTION CARRIED. Item 7. Proposed Event Amplified Sound Permit: Item 8. Proposed Short-Term Concession Permit: Item 9. Proposed Park Use ApPlication for Events Permit: Strong: Mr. President, members of the Council I think we can take these next three items kind of as one item. There are three new permits that we're requesting to help us deal with some of the situations that we address when we have different groups that want to use our parks. The amplified sound permit came up when we have different events, particularly at the skate park where they are holding an event and they want to provide music for the event. This puts some conditions on how loud it can be and some controls since Tulley Park is in kind of a tight neighborhood area. Actually all three of these permits are similar to what the City of Boise uses for similar kinds of activities and their parks have been modeled after permits that they have been using for several years in their parks and they have an amplified sound permit. Strong: The short term concession permit is another thing that comes up during the course of a year and the use of our parks where you have like a PAL soccer tournament or optimist football activities or some event in the park where it's an all day event and you have a group there that wants to sell concessions as a part of that event. This creates a criterion for how that can happen. Right now we don't have any clearly in place that permits that kind of activity in the park. Meridian City Pre-Council Meeting September 21, 2004 Page 13 of 23 Strong: The last permit that we are looking for is a park use application event permit. Where outside groups want to come to one of our city parks and do an event. Again, a good example of this is when they want to do skate competition or inline skate competition by an outside organization, it would create a permit that would put some conditions for the use of the park for that particular activity. Nary: Council, are there any questions? Bird: Mr. President. Nary: Mr. Bird. Bird: I would say I think these permits are very good items that we should have. As Doug probably knows, before we adopt these they have to go to public hearing and stuff like that. But, I would suggest we go ahead and put it in for public hearing because it's something that I believe most of the cities around us have these same kind of policies. I think it would be smart for us to have the policy, too. Strong: That would be my request, actually, that you authorize public hearing for these items. I think it would help in our organization of events to have something in place that gives clear direction for how they can use the park and what their level of participation can be. Nary: The only question I have, well I have two. The concession permit, the selling and serving of food. I guess I didn't notice and I don't know, probably Mr. Bird or Mr. Berg probably know better from their work with the Legion Baseball, but do they need some type of approval also from Central District Health to serve food, that they have to provide us a copy so that we have something? I notice that there is a provision for insurance, but I didn't know there was any other requirement like that when you serve food. Bird: Mr. President. Nary: Mr. Bird. Bird: They have to - if they have got a portable trailer or anything like that or a fixed - which they wouldn't be bringing a fixed deal in, they - yes, Central District will give them a license, which you could look at. You don't get a copy of it, but it is posted right there within the concession stand. Strong: That's a food handler's permit? Bird: I beg your pardon? Meridian City Pre-Council Meeting September 21, 2004 Page 14 of 23 Strong: That's a food handlers permit? Bird: Yes, it is. It's a - Central District Health checks it all out and they give you like a grade. Like a grade "A", a grade "B" or whatever. Nary: So, I wonder on the form maybe there needs to be some sort of check box or some acknowledgement to show because although it indicates that they have to provide proof of insurance, there is nothing on the form itself that says somebody actually saw it or they provided a copy of it. You know, something on the format itself to trigger that when a person is issuing this that they check to make sure that they have proper insurance and if it's necessary to have a hand food-handling permit that they checked it at least. Maybe something on the form you might look at it before we get to the public hearing stage. The other one I was going to mention the amplified sound permit looked pretty familiar to me. The difference though in the City of Boise, there is an ordinance, a specific park ordinance that differs from the general city noise ordinance. Here we don't have a park ordinance and we have a general city noise ordinance that doesn't have an exception that says if you have a permit you can violate it. So, we may want to look at the city ordinance itself. The Boise City ordinance says if you have a permit, that's an exemption. The Meridian one does not. So we may want to do some other work on our ordinance, too because otherwise we will issue them a permit, but they really can't violate the ordinance anyway, even with it. Strong: Mr. President, is the city ordinance identified decibel levels that these would either fall in our out of? Nary: Let me look because I just pulled it up when we were talking about it. The general city ordinance talks about - it just indicates whether or not you can hear it. The audio equipment sound - sound from the audio equipment, so like amplified sound equipment operative volume is supposed to be audible greater than 50 feet. So, there is no decibel level. It's just 50 feet, which is similar to the Boise ordinance that deals with audible amplified sound that comes out of vehicles. Amplified sound that comes out of homes is 100 feet. So, I think we need to have probably something in our ordinance to be able to issue this permit to allow people to violate it; otherwise, they would be in conflict between the two. So, we could do it I just think we need to do some other things before we get there. Strong: I could work with Chief Musser maybe and come up with some language that would work there - that would be the next best step. Nary: Yeah, I think in a couple of weeks we could fix it. De Weerd: Mr. President. Nary: Madame Mayor. Meridian City Pre~Council Meeting September 21, 2004 Page 15 of23 De Weerd: I guess my question is we have different sized parks and we have three neighborhood parks that are surrounded by houses and has there been any discussion at the commission level about disturbance to the neighborhood and maybe a public notice - not a noticing part, but at least flyers would be distributed to the surrounding homes to let them know that this event was going on or something like that, just so the neighbors are notified of the event. Strong: Madame Mayor, there was no discussion of that kind of activity. It certainly would be appropriate to do that, but there was no discussion at the commission level of adding language that would reflect that. De Weerd: The community sized parks and certainly the regional park, they are large enough that it's not as much of an issue, but certainly in the neighborhood parks, those will have an impact on the neighbors, depending on where they locate the source of the noise, even in the regional parks at Tully and Bear Creek, they are surrounded by homes as well. But, if it's in the core of it, it's far enough away from those direct homes that it shouldn't be too much of an issue, but if that can be built into something, you know, bringing a recommendation when you bring it back to public hearing I think that would be helpful. Strong: Madame Mayor in the section that talks about the hours that it would be permitted that probably would be an appropriate place to put some statement about notification of neighbors as well. So, we will add some language there. De Weerd: Thank you, Doug. Nary: Council, if you don't have any objection I don't know that we need that actual motion. I mean, if there is no real objection to these permits, I think there is obviously some input on the noise one and then maybe a little bit more work on the concession one on just some wording that might need to be on the permit, but otherwise I guess we could just - if everyone is okay, we will just schedule this as appropriate within the next month, month a one half. It takes a couple of weeks to at least get the notices in for the actual public hearing. A month to a month and one half. Something like that. Or whenever Mr. Berg has time to put that on. Bird: I would expect that on the fifth from our attorney. Nary: Do the best we can. Berg: Mr. President. Nary: Mr. Berg. Meridian City Pre-Council Meeting September 21, 2004 Page 16 of 23 Berg: With these permits coming across is there going to be some modification to our ordinances that reflect some of these issues that says it's required to have a permit, not just issue a permit. And if that is the case, then we maybe need to adjust what the language is for the liability insurance from state to statute so it reflects that if it goes up or down or whatever. Bird: That's true. Nary: It sounds like we need a little bit more detail and so we will just do this as diligently as we can. Some time after the fifth. Item 10. Proposed Recreation Fee Schedule for 2005 Budaet Year: Strong: Mr. President, members of the Council this in a sense is an extension of the items that we were just talking about because it involves fees and what we put together here is trying to assemble all of our fees for the coming year in one schedule so that they can go through the same public review process and adoption by resolution by the Council at some point and time. So, as you look down this schedule you will see the permits you just talked about are also listed on the schedule and there is some - just like with permits there are some edits that need to be made to this fee schedule before it goes to public hearing. Some of these and the permits that I just identified are listed as no percent of changes, they should be identified as either new or 100 percent change because there are new fees. The other fees that were new in this year are the plan "A" per day and plan "B" per half day under the summer camp program - those two fees were new this last summer and so that identification needed to be changed, so we will edit this form as well before it goes to public hearing. Also, at the recommendation of Mr. Nichols we have added some language at the end that would create some generic language for when the opportunity to plan a special event comes up during the course of the year and you will see in the last paragraph of the last page there that special event participant fees will be between $5 and $30. An edit that was discussed today was that special event participant fees will not exceed $30. So, when you plan a first time event like the barn (inaudible) or the summer sizzler event you have a parameter that you work within and as the condition with all fees, it is essentially what you are doing is establishing a fee that would cover the cost of the event. Then if that becomes an annual event it will be added to the fee schedule reviewed by the Council for the following year. So, with that - is there any questions? Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Which (inaudible) - something that we have been working on and I suggested that we bring all of the fees forward to the Council so that we can hear them each year, all at the same time, rather than have individual fees if like Meridian City Pre-Council Meeting September 21, 2004 Page 17 of 23 football fees were to change to go through the entire public hearing process for that one fee this is an attempt to bring everything forward to establish a pattern so the public can recognize when those fees will be heard and so the department can put everything together for the year as a better communication tool. Nary: I think it's a great way to go. I think the only other thing is just to decide, do we want to do this on a calendar year basis so we want to make sure we do this every December or January or --? I guess so that's it's before each calendar year on the budgetary cycle. The calendar year seems to make more sense because I don't think the public cares what our budget cycle is. So, I think they care more about the calendar, but whatever you think is fine. I think it makes sense. I think Councilman Wardle is right that it's a much better process to just do it regularly like that. Strong: Well, Mr. President, I actually do have a recommendation that's - it's kind of the next part is that we review this schedule every year in November with the Council and it would take effect January of the following year. As a recommendation, that seems that it would be workable just for the reason that you just stated, that the public doesn't care when our fiscal year is. They care when the new year starts. Nary: So, Council if those fees and I guess like I said there are a few details to workout on some of those other things, but we will get this sometime in front of the Council by November. Strong: Thank you. Bird: Mr. President. Nary: Mr. Bird. Bird: Can I ask a question, first? Nary: Of course. Bird: ASA - what is that? I know what it is in softball, but I have never heard of it in basketball. Strong: That's the organization that provides officials for basketball and volleyball and - Bird: Oh, okay. They all go under the same initials, huh? Strong: Yeah and the asterisk that's there - just to clarify that, those are fees that we don't set. Meridian City Pre-Council Meeting September 21, 2004 Page 18 of 23 Bird: I know that. Strong: We are trying to establish a basic understanding that in those situations the typical administrative fee that's charged by our department is 20 percent of the fee and then 80 percent is returned to whomever - I guess we would call them vendor and so those fees are established by a vendor rather than by our department. Bird: Okay, that's all I needed. Thank you. Item 11. Discuss New Recvclinq Proaram with Steve Sedlecek from SSC: Item 12. Discuss Memorandum of Understanding with the Ada County Sheriff for Inmate Labor Detail ProQram: Sedlecek: Thank you Mr. President, members of the Council. Actually is partly Mr. Strong's, but we will get to that in a minute. We wanted to talk to you tonight about a new recycling program that will be taking place in the City of Meridian in October. We wanted you to hear it from us, rather than hear about it on the radio or in the newspapers or something. It's the Nike reuse issue program to recycle athletic shoes. We have been working on this for many months to try and get this program into the City of Meridian. The Meridian Kiwanis Club has been instrumental in getting this going; particularly Michele Dubarren has been very persistent at getting after Nike and getting this thing going in Meridian. It's a national program that's part of Nike's corporate environmental stewardship programs and it's Nike's goal to have one of these programs in at least every state in the United States. Well, there isn't one in Idaho, so there is now and it's going to be in Meridian. What this does is it brings a benefit to the city in that the city, nonprofit organizations or city departments can apply for grants from Nike then after the collection is completed to receive the material back that has been recycled in the form of a basketball court or a track or soft fall material for a playground or something like that. Something that will benefit the city. The team working on this effort is going to be the Meridian Kiwanis, Sanitary Services, Western Recycling and the Meridian School District. The Kiwanis Club will have the (inaudible) program of the lead, sort of in the program to get the shoes and collect them. Sanitary Services will have a role of collecting and transporting within the city. I am going to turn this over to Samantha Miller in a minute and she can talk about how it will be done- (Tape turned over) Sedlecek: - and basically Samantha can tell you some more about the details. Samantha is a new employee of ours. She is going to be the - we are going to give her all sorts of titles - Community Outreach Coordinator, Public Education Meridian City Pre-Council Meeting September 21, 2004 Page 19 of 23 Specialist, Recycling Coordinator and all sorts of stuff. We are seeing how many titles she can handle. Nary: No pay, just titles. Sedlecek: No pay, absolutely right. And with that I will turn the details over to Samantha, but we are running a little late though. Miller: Mr. President, members of the Council. Basically, I want you to know that Nike does not profit from this program at all. They are not allowed to. They have got an agreement with the federal government and they are doing this because it is the right thing to do. We also aren't making any money on it; it's just the right thing to do. It does make us eligible - there are three $25,000 grants available in the year for participating entities and communities. Nike recycles between 1 and 2 million pairs of shoes per year. So, since 1993 when this program started they recycled more than 15 million pairs of shoes, so it's been a very successful program for them and what we are going to do is through the Meridian Schools and what we are going to do is through the Meridian Schools, Idaho Athletic Clubs and SSC for the month of October we are going to have collection sites. We are also going to do one-week participation throughout the community. Week one we are going to use Storey Park. Week two we are going to use D&B supply. Week four we are going to use Blue Cross and we are hoping for week three to use St. AI's and St. Luke's. Basically, what we are doing is collecting shoes in 5,000 pair lots and then Nike comes and picks them up, they are recycled and their used for something called Nike grind. It's used for soccer and football fields, tennis and basketball courts, running tracks and playground surfaces and that's it in a really quick nutshell. Any questions? De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: Where are these shoes going to be stored until you have enough? Miller: Western Recycling will be storing the shoes for us and also I was going to tell you the Kiwanis groups and the school groups will be in charge of sorting the shoes. There can't be any metal shoes. It doesn't grind up well for the surface. So, the Kiwanis and the key clubs and that kind of thing will be monitoring the shoes. Wardle: Mr. President. Nary: Mr. Wardle. Meridian City Pre~Council Meeting September 21, 2004 Page 20 of 23 Wardle: I think this is a wonderful program, certainly makes us eligible for some neat things in the community and just for clarification you are accepting all athletic shoes, not just Nike, right? Miller: All athletic shoes. As long as there is no metal on them. Nary: This might seem like a stupid question, but how do they recycle these? Do they just grind them up? Miller: They separated them into three layers. There is a canvas part and then the rubber part and then kind of middle air and then they grind each component separately. Some of them are used for new shoes, obviously the rubber parts are used for the Nike grind and the middle part; whatever they can use it for. Nary: I guess you can recycle almost anything. Thank you. Well, that's great. Council, any other questions? Bird: I have none. Nary: Sounds like a great program. That's really exciting. Item 13. Re-Oraanization of the Public Works Department: Watson: Madame Mayor, Council members I guess you have a packet that shows - well, it has a memo dated August 31 st and copies of what we think as our final draft of our organizational chart. There are several different sheets there. The one in front is probably the main one to look at. I realized as I was looking at this this afternoon that my memo has a gap in it under bullet point number two regarding what we are going to call the development services division. At the very end of that paragraph I had put a placeholder there and evidently never got back to it. That was supposed to say maintenance of the city's street light infrastructure. So, now that we have completed the memo I'll just turn over to that first page that shows the (inaudible) chart. I don't know how much detail you want me to go into, but the main focus of what Gary and I initiated in Mayor actually it was March or April, I believe, was to streamline our operations and sort of get like functions under one manager. So, we have created what we think are three major divisions. The operations division, which will encompass water and wastewater operations, the internal structure of those wasn't affected by what we did here. The two other divisions that will be housed in our building are what we are calling the engineering group and the development services group. We have done a little bit of juggling with some of the staff as to which division they are in. In a nutshell we are trying to get the process people, the staff report people building permit application functions, all of the stuff that's done inside those four walls into the development services division. The engineering division is more the planning, construction, inspection type division. And of course, we have kind of off to the side there the administrative support. I can go into as much detail as you want to hear or I can Meridian City Pre-Council Meeting September 21 t 2004 Page 21 of 23 just stop and ask if there are any questions. I have met with all of - yeah, I think I made it through all of the staff today and yesterday to discuss this in detail. I do have good support from the managers that would be doing this, be heading these different divisions. I think most everyone is fairly supportive of it. I didn't get any negative comments, at least to my face so I was encouraged about that. I'll just shut up and see if you have any questions. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Brad, what kind of measurable efficiencies do you think that you are going to get out of this long-term? Watson: Probably the main thing that you will be able to see is with the building department. Jumping back to the engineering, we will continue doing those functions we have always done. They will have the GIS, the geographic information system under their wing. That is just getting up and running, so as far as finding information, getting information that will be quicker than it used to be. But, I think the main benefit of this will be having all of the building permits and development review, plan review under one manager. Right now, it is very segmented on how this works. We have building over here. We have our engineering/plan review over here and then we have the permit clerks - it's very - they are all in a parallel thing that seems to go in circles sometimes. With this development service's manager, that person controls all of those functions, or at least has supervisory responsibility for all those functions and I think as we evolve and get more technical in a web-based program so we will be able to turn a lot of these things around quicker. I can't give you specific figures right now. I don't have those. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Brad, is that something that we can track in the sense that what I am looking at and certainly understand that the need to reorganize to be more efficient is always there, but for this to be effective and measurable, for example, if it takes three weeks now or four weeks now to turn around a building permit after implementing this process, we can probably measure what the average time IS. Watson: Councilman Wardle I think we will of course - we track everything. Everything is dated now, so after this is implemented whether it's six months or twelve months from now, we will be able to pull the figures that we have now and compare them to what's happening then and make some analysis. I guess the figures I don't have for you are what the goals are right now. Because we - Meridian CUyPre-CounciJ Meeting SepUtlnber21,2004 Page 22 of23 (inaudible) redraft the strategic plan over the course of the next year, I am sure we will put measurable goals in there. Nary: Council, any other questions? Bird: Mr. President. Nary: Mr. Bird. Bird: I feel comfortable with it. I think if Brad and Gary have talked to all their people it looks like to me it's going to streamline the work a little better for them and we know they need a streamline because the poor people have got lots of work over there. I think it's something that we can definitely and should go ahead with and as long as they feel comfortable with it, I certainly feel comfortable. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: They have spent a great deal of thought behind this and worked with a consultant to look at how best to align the different positions and responsibilities and certainly having one point person to go to for information will help with efficiencies and we can work on building some measurement performance into that, but at this point this consolidation we see will have great benefits in particular on the building servIces side in the plan review and permits and bringing a continuity to that and a source person to really go to. So, I think just in the structure itself you will already see some great improvement and I think it does show a lot. Thank you. Nary: Thank you, Brad. You don't need anything else, I don't think? Watson: No, thank you. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: We just wanted to make sure that Council was aware of what they were proposing to do and give an opportunity if they thought we were way off base to tell us now before we went down that road. Nary: Thank you. I think we have reached the end of our agenda. Bird: Mr. President. Meridian City Pre-Council Meeting September 21, 2004 Page 23 of 23 Nary: Mr. Bird. Bird: I move that we adjourn the Pre-Council meeting. Wardle: Second. Nary: It's been moved and seconded to adjourn the Pre-Council meeting of September 21st. All those in favor say aye. ALL AYES. MOTION CARRIED. MEETING ADJOURNED AT 6:45 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: III J I tJ~ DATE APPROV~O\IIIIIIIII'" ,'\':. Of MER/':'!!!!"... ...." .;c... VL" "'.... " r~' 0 -VL ....... ~ "-' o'P? 11.4 h 'v ~ 2 ~CJ ('0 ~ 2 ~ ~ :::: -; ~ = - - i r ~ lta~ QOSr Jov PJ('c iJJtfa ~1VM~ I !~_!r<l'-~';;'~ {1~ii,.I...-fjj 1""'-- P r CITY OF ~l:'";.. . " '-/VI erldltrn-~~(;' V"\ , IDAHO l ~~, ;JY (i\ Y {r.-"I~ (f 1/:r TIU::.\S1.'HI-'. \J _,\J..f"~"\. MAYOR Tammy de Weerd NOTICE OF PRE-COUNCIL MEETING CITY COUNCIL MEMBERS William L M. Nary Keith Bird Charles M. Rountree Shaun Wardle MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/ fax 895-0390 Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, September 21,2004 at 5:30 P.M. The Parks & Recreation 11 E. Bower Street 888-3579/ fax 898-5501 Meridian City Council will be discussing agenda items which are on the regular scheduled City Council meeting as well as the following issues: Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/ fax 888-6854 - Request for Use of storey Park for the Idaho Aspergers Foundation Police 1401 E. Watertower Lane 888-6678/ fax 846-7366 - Request from Snake River Racing to Build a Remote Control Gar Track next to Police Station Public Works 660 E. Watertower Lane Suite 200 898-5500/tax 898-9551 - Recommendation by Parks and Recreation for Use and Development of the Borup Park Property - Approval of the Partnership Agreement with PAL Soccer for Development of Lochsa Parks and Recreation . Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 - Proposed Event Amplified Sound Permit - Proposed Short-Term Concession Permit - Sewer (WWTP) 3401 N. Ten Mile Road 888-2191/ fax 884-0744 - Proposed Park Use Application for Events Permit . Water 2235 N. W. 8th Street 888-5242/ fax 884-1159 - Proposed Recreation Fee Schedule for 2005 Budget Year - Discuss New Recycling Program with Steve Sedlacak from SSG - Discuss Memorandum of Understanding with Ada County Sheriff for Inmate Labor Detail Program CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK-FAX 888-4218 HU~lAN RESOURCES-FAX 884-8723 FINANCE & UTILITY BILLING-FAX 887-4813 MAYOR'S OFFICE-f'l\X 884.8119 i ~p /CJTYOF .-->--O.c. '-../VL erldlCrn MAYOR Tammy de Weerd - Re-Organization of the Public Works Department CITY COUNCIL MEMBERS William L. M. Nary Keith Bil-d Charles M. Rountree Shaun Wardle The public is welcome to attend the meeting. DATED this 10th of September, 2004'/1 ~~fr. WILLIAM G. BERG, CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/ fax 895-0390 Parks & Recreation 11 E. Bower Street 888-3579/ fax 898-5501 Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/ fax 888-6854 Police 1401 E. Watertower Lane 888-6678/ fax 846-7366 Public Works 660 E. Water lower Lane Suite 200 898-5500/ fax 898-9551 - Building 660 E. Walertower Lane Suite 150 887-2211 / fax 887-1297 - Sewer (WWTP) 3401 N. Ten Mile Road 888-2191/ fax 884-0744 - Water 2235 N. W. 8th Street 888-5242/ fax 884-1159 \\\\\llIlIJI"111 ,\' !'::: &6::-...... II" ,....,...~, O. WI"-f111" 111/ . ~> .:<,. '\ Vi '..:,. :;::::' 0' 00'?t.P0Fi.1h ~..z.. % g ~ ~ ~ CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK-FAX 888-4218 HUMAN RESOURCES-FAX 884.8723 FINANCE & UTILITY BILLING-FAX 887-4813 MAYOR'S OFFICE-FAX 884-8119 / ~p /CITYOF L/VLerldiari~-Jj:/ "'\ IDAHO V { j/ 'r, ~ .I_\//lt" .. f'-":. lltr 1 !U'. \~l'Hr, \.'..\1:1 MAYOR Tammy de Weerd NOTICE OF PRE-COUNCIL MEETING CITY COUNCIL MEMBERS William 1. M. Nary Keith Bird Charles M. Rountree ShaUll Wardle MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of CITY DEPARTMENTS Fire 540 E. Franklin Road 888-12341 fax 895-0390 Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, September 21,2004 at 5:30 P.M. The Parks & Recreation 11 E. Bower Street 888-35791 fax 898-5501 Meridian City Council will be discussing agenda items which are on the regular scheduled City Council meeting as well as the following issues: Planning & Zoning 660 E. Water tower Lane Suite 202 884-55331 fax 888-6854 - Request for Use of Storey Park for the Idaho Aspergers Foundation Police 1401 E. Watertower Lane 888-6678/fax 846-7366 - Request from Snake River Racing to Build a Remote Control Car Track next to Police Station Public Works 660 E. Water tower Lane Sui te 200 898-55001 fax 898-9551 - Recommendation by Parks and Recreation for Use and Development of the Borup Park Property - Approval of the Partnership Agreement with PAL Soccer for Development of Lochsa Parks and Recreation - Building 660 E. Watertower Lane Suite 150 887-22111 fax 887-1297 - Proposed Event Amplified Sound Permit - Proposed Shorl- Term Concession Permit - Sewer (WWTP) 3401 N. Ten Mile Road 888-21911 fax 884-0744 - Proposed Park Use Application for Events Permit - Water 2235 N. W. 8th Street 888-52421 fax 884-1159 - Proposed Recreation Fee Schedule for 2005 Budget Year - Discuss New Recycling Program with Steve Sedlacak from sse - Discuss Memorandum of Understanding with Ada County Sheriff for Inmate Labor Detail Program CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLEHK-E\X 888.4218 HU~[t\N HE50UHCES-E\X 884.8723 FINANCE & UTILITY BILLING-FI\X 887.4813 ~lr\YOH'S OFFICE-l~\X 884.8119 / ~!~~ ~ P / UTY OF L~J ';c" L/VLerzdia:n 1)),\HO ~. MAYOR Tammy de Weerd - Re-Organization of the Public Works Department CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M. Rountree ShaUll Wardle The public is welcome to attend the meeting. DATED this 10th of September, 2004. II -dr~~ WILLIAM G. BERG, \\\\\llllrlJUJI \\\ r:: MJ:-,... 'II, \\\\~, O. <-rt/^ I'FF , , "'" tu/ /... ,,'~'" 1'''1.. "... / 0 C,o?POR.-t h '1-- ~ f ~ ~ % - - SEAL R. -~~I!,(c9LER~j \0)& l~ ~V} v<Sr1c\. ,f)" ~,~ -~1 ,~, ~~ ~ '. .,...." ^,' ,~ ..... Lniil:,,"'~1 ~ \,,,... ,/ ',"'"Il '\\\' ;, ; 1,- ; I' \; \' \ \ \ CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/fax 895-0390 Parks & Recreation 11 E. Bower Street 888-3579/ fax 898-5501 Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/ fax 888.6854 Police 1401 E. Watertower Lane 888-6678/fax 846-7366 Public Works 660 E. Watertower Lane Suite 200 898-5500/ fax 898-9551 - Building 660 E. Watertower Lane Suite 150 887-2211/fax 887-1297 - Sewer (WWTP) 3401 N. Ten Mile Road 888-2191/ fax 884-0744 - Water 2235 N. W. 8th Street 888-5242/fax 884-1159 CITY HALL 33 EAST IDAHO AVENUE IvIERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERK-FAX 888-4218 HU~I,\N RESOUHCES-E\X 884-8723 FINANCE 8< UTILITY BILLlNG-E\X 887-4813 ~IAYOH'S OFFICE-FAX 884.8]]9 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 12 REQUEST Discuss Memorandum of Understanding with Ada County Sheriff for Inmate Labor Detail Program: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SffiLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Memo ra~ Contocted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. (. to .oc.( \A). [...C- <iSM:) c.. r c.... T\..:\ S rY\. O.L-l. . t 'S b Jz...:h...., "'- .e (V'- }'V1.e-r; Jl;,.....,...-' r:,e.& A ,wP ttJ S h.cfl r! . ~ .(J. tyl A-'j b..e. r'/"'" 0 1/ N ~ o/'\JS2.. ~J__$D CD~J) ..J.- r r"/'f r t:- S ~ b.J2- O;J [<;) I WjY ~ Vv'-'cP-.--J f ~ ~ ~lo G.--- t d~J · Wc.J2>> ~OV- ~ ;:C-KMP Loo~ f'''-;5 OtJ.g,' ~~r) f6W 13 · REceIVED SEP 10 200Lt City of Meridian city Clerk ofiice ADA COUNTY SHERIFF'S OFFICE BOISE, IDAHO VAUGHN KILLEEN, Sheriff 7200 BARRISTER DRIVE BOISE, IDAHO 63704-9217 TELEPHONE (208) 3n-6500 ADMINISTRATION FAX (200) 3n.6535 POUCE RECOADS FAX (200) sn.657a June 23, 2004 Meridian Fire Department Attn: Joe Silva 540 E. Franklin RD Meridian, ID 83642 Dear Mr. Silva, This letter is in reference to the Memorandum of Understanding (MOD) between Meridian Fire Department and Ada County, through the SherifPs "SILD" program. The MOD was given to Meridian Fire Department to set forth terms and conditions for the pmpose of using the SILD program to provide labor and perform routine labor tasks for Meridian Fire Department. - As of June 23, 2004, a signed copy ofthe said MOU has not yet been received by the Ada County SherifPs Office. In order to continue to allow Meridian Fire Department to take crews from the Sheriffs Inmate Labor Detail program, a signed copy ofthe MOD will need to be received prior to July 1,2004. If you have any questions or ifwe may be of service to you, please feel free to contact Sgt. Bill Stanko at (208) 321-2819. Sincerely, VAUGHN KILLEEN Ada County Sheriff ij KS$~ Lieutenant Rajeev Sahni Ada County SherifPs Office Memorandum of Understanding Between Meridian Fire Department & Ada County, through the SberifPs "SILD" program THIS MEMORANDUM OF UNDERSTANDING made and entered into this day of 2004, by and between Meridian Fire Department, hereinafter called "MFD" and Ada County SheriWs Inmate Labor Detail program (SILD), hereinafter called ttSHERIFF'S OFFICEtt, for the purpose of using the SILD program to provide labor for MFD. WHEREAS, MFD is responsible for management and labor of publicly owned Fire Departments, facilities, and training centers located in Meridian of Ada County, operated and maintained for the welfare, health and betterment of the County communities; and WHEREAS,:MFD is interested in developing alternative forms of labor; and WHEREAS, the SHERIFF'S OFFICE has an interest in assisting MFD v.rith labor services that will aid in MFD's mission of protecting and promoting the health, welfare and betterment of the residents of Ada County; and \VHEREAS, the SHERIFF'S OFFICE will provide laborers to perform routine labor tasks to MFD; and WHEREAS, this agreement is entered into by MFD and the SHERIFF'S OFFICE for the betterment, welfare and beautification of the community and to maximize the utilization of tax dollars. NOW THEREFORE, in conjunction of the mutual promises contained in this MEMORANDUM OF UNDERSTANDING the parties agree as follows: 1. MFD AGREES TO: a. Pickup and drop off SILD participants, v.rith licensed and insured drivers, from the SHERIFF'S OFFICE Work Release Center on a daily basis at times designated by the SILD representative. b. Provide supervision, transportation, safety equipment, portable restroom facilities, equipment, tools, and materials necessary to perform labor tasks. c. All MFD employees who provide supervision must pass a background check, given by the SHERIFF'S OFFICE, and approved by the Sheriff prior to supervising SILD participants. d. Maintain communication with designated SILD liaison on a regular basis. e. Provide training for safety rules, regulations, and equipment use for SILD participants working on MFD properties, and upon request, provide documentation there of. f. Take no action other than to contact the SHERIFF'S OFFICE if any SILD participant causes disruption, fails to cooperate, or leaves the work site. SILD.MOU.doc Page 1 ~ g. Report all injuries to the SHERIFF'S OFFICE within 2 days. The SHERIFF'S OFFICE will provide the SILD participant and MFD with the necessary formCs). h. Will be responsible for half of any worker compensation claims that occur while under the supervision of the :MFD. 1. SILD participants are available to be on-site by 8:00 am, and must be returned to the SHERIFF'S OFFICE by 4:00 p.rn. J. At a minimum the site must provide the following safety equipment (if applicable to work performed): Eye protection, ear protection, face protection, gloves, and any items necessary to maintain safety guidelines. k. Will not take SILD participants across county lines with out prior permission from the SHERIFF'S OFFICE. L All work completed by SILD participants is restricted to public property. 2. SHERIFF'S OFFICE AGREES TO: a. As available, provide workers to :MFD through the SILD program on a daily basis. Workers assigned to :MFD shall be non-violent offenders capable of performing basic manual labor. b. Provide supervisory, policy, and inmate security information to MFD staff working }Vith SILD participants. c. Provide Workers' Compensation insurance for SILD participants working on MFD properties. d. Provide sack lunches for SILD participants. e. Provide "Safety" vests for SILD participants working on :MFD properties. f. Respond "on-site" as requested by MFD's representative working with the SILD program in a timely manner. 3. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN :MFD AND THE SHERIFF'S OFFICE THAT: a. If in the sole judgment of h1FD, or the SHERIFF'S OFFICE it is found that either entity is not meeting the terms or conditions of this agreement, the agreement may be terminated by either party. This agreement may be modified in scope or altered in any other manner at the mutual consent of both parties b. In providing inmate labor to MFD, SHERIFF'S OFFICE shall be and act solely as an independent contractor; no inmate, employee, subcontractor, or agent of the SILD.MOU.doc Page 2 \ 0' SHERIFF'S OFFICE shall under any circumstances be deemed employee of MFD. The SHERIFF'S OFFICE, in the manner and to the extent provided by the Idaho Tort Claims Act, as amended (Idaho Code S 6-901 et al.), shall be liable for, and shall hold MFD harmless from, claims for damage or loss of property, personal injury, or death caused by the negligent or wrongful acts or omissions of any inmate or employee ofthe SHERIFF'S OFFICE in the performance of this agreement or from activities of the SHERIFF'S OFFICE under this agreement. MFD shall be liable for, and shall hold the SHERIFF'S OFFICE harmless from, claims for damage or loss of property, personal injury, or death caused by the negligent or wrongful acts or omissions of any employee or member of MFD in the performance of this agreement or from activities of MFD under this agreement. MFD shall share with the SHERIFF'S OFFICE in the responsibility for and payment of Workers Compensation claims according to the terms of section 1 (h). By signature below, both entities agree to the terms and conditions set forth in this MOD. ADA COUNTY SHERIFF'S OFFICE "MERIDIAN FIRE DEP ART"MENT Gary Raney, Undersheriff Joe Silva SILD.MOU.doc Page 3 ty\C-~~ 0 tv 3' (Y" (, \lJ(\' 1.\ )1.J I Memorandum of Understanding \,~ Vl oJ Between .,dIo , _,) (j' .j-l" a. tJ1.~ . e,.S (l P . ~. vJg [O~ ~{vY ( THIS MEMORANDUM OF UNDERSTANDING made and entered into this day of 2004, by and between Meridian Fire Department, hereinafter called ""NfFI)" and Ada County Sheriff's Inmate Labor Detail program (SILD), hereinafter called "SHERIFF'S OFFICE", for the purpose of using the SILD program to provide labor for :MFD. r': ( Meridian Fire Department & Ada County, through the Sheriff's "SILD" program VlHEREAS, MFD is responsible for management and labor of publicly owned Fire Departments, facilities, and training centers located in Meridian of Ada County, operated and maintained for the welfare, health and betterment ofthe County communities; and \VHEREAS, :MFD is interested in developing alternative fonns of labor; and WHEREAS, the SHERIFF'S OFFICE has an interest in assisting :MFD with labor services that will aid in MFD's mission of protecting and promoting the health, welfare and betterment of the residents of Ada County; and WHEREAS, the SHERIFF'S OFFICE will provide laborers to perform routine labor tasks to :rv1FD; and WHEREAS, this agreement is entered into by:i\1FD and the SHERIFF'S OFFICE for the betterment, welfare and beautification of the community and to maximize the utilization of tax dollars. NOW THEREFORE, in conjunction of the mutual promises contained in this :MEMORANDUM OF UNDERSTANDING the parties agree as follows: 1_ MFD AGREES TO: a. Pickup and drop off SILD participants, with licensed and insured drivers, from the SHERIFF'S OFFICE Work Release Center on a daily basis at times designated by the SILD representative. b. Provide supervision, transportation, safety equipment, portable restroom facilities, equipment, tools, and materials necessary to perform labor tasks. c. All WD employees who provide supervision must pass a background check, given by the SHERIFF'S OFFICE, and approved by the Sheriff prior to supervising SILD participants. d. Maintain communication with designated SILD liaison on a regular basis. e. Provide training for safety rules, regulations, and equipment use for SILD participants working on MFD properties, and upon request, provide documentation there of. f Take no action other than to contact the SHERIFF'S OFFICE if any SILD participant causes disruption, fails to cooperate, or leaves the work site. SILD.MOU.doc Page 1 Q.f ~ .. .."'. I} (fl'IU '" j g. Report all injuries to the SHERIFF'S OFFICE within 2 days. The SHERlFF'S OFFICE will provide the SILD participant and 11FD with the necessary formCs). -0 Will be responsible for half of any worker compensation claims that occur while under the supervision of the :MF'D. we fll/bahe!f ctJn.rt tva-Ivt Iv 6-L 1. SILD participants are available to be on-site by 8:00 am, and must be returned to the SHERIFF'S OFFICE by 4:00 p.rn. J. At a minimum the site must provide the following safety equipment (if applicable to work performed): Eye protection, ear protection, face protection, gloves, and any items necessary to maintain safety guidelines. k. Will not take SILD participants across county lines with out prior permission from the SHERlFF'S OFFICE. L All work completed by SILD participants is restricted to public property. 2. SHERIFF'S OFFICE AGREES TO: a. As available, provide workers to MFD through the SILD program on a daily basis. Workers assigned to MFD shall be non-violent offenders capable of performing basic manual labor. b. Provide supervisory, policy, and inmate security information to MFD staff working ~th SILD participants. ~ G Provid~ Workers' Compensation insurance for SILD participants working on MFD propertIes. re.fi.J()hSl-6/~ ? d. Provide sack lunches for SILD participants. '{vO ~ ~ V'~? ~rrr yvIV . ~ 3. e. Provide "Safety" vests for SILD participants working on MFD properties. f. Respond "on-site" as requested by MFD's representative working with the SILD program in a timely manner. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN MFD AND THE SHERIFF'S OFFICE THAT: a. If in the sole judgment of MFD, or the SHERIFF'S OFFICE it is found that either entity is not meeting the terms or conditions of this agreement, the agreement may be terminated by either party. This agreement may be modified in scope or altered in any other manner at the mutual consent of both parties b. In providing inmate labor to MFD, SHERIFF'S OFFICE shall be and act solely as an independent contractor; no inmate, employee, subcontractor, or agent of the SILD.MOU.doc Page 2 of 3 '2 SHERIFF'S OFFICE shall under any circumstances be deemed employee of J\.1FD. The SHERIFFS OFFICE, in the manner and to the extent provided by the Idaho Tort Claims Act, as amended (Idaho Code S 6-901 et al.), shall be liable for, and shall hold MFD harmless from, claims for damage or loss of property, personal injury, or death caused by the negligent or wrongful acts or omissions of any inmate or employee of the SHERIFF'S OFFICE in the performance of this agreement or from activities of the SHERIFF'S OFFICE under this agreement. MFD shall be liable for, and shall hold the SHERIFF'S OFFICE harmless from, claims for damage or loss of property, personal injury, or death caused by the negligent or wrongful acts or omissions of any employee or member of MFD in the performance of this agreement or from activities of:MFD under this agreement. 1v.1FD shall share with the SHERIFF'S OFFICE in the !esponsibility for and payment of Workers Compensation claims according to the terms- of section 1 (h). J.- By signature below, both entities agree to the terms and conditions set forth in this MOD. C}~ (7f /1l.t ridlal1'-- ADA COUNTY SHERIFF'S OFFICE rvrERIDIAN FIRE DEPARTrvrENT Gary Raney, Undersheriff Joe Silva Mar JhndcL fir ? ct. ~ re.e. yy..~t- {..Ut1;A f1..e C,. hJ SILD.MOU.doc Page 3 of 3 September 17,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21, 2004 ITEM NO. 13 REQUEST Re-Organization of the Public Works Department: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SffiLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached memo ~o-- r Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at publiC meetings shall become property of the City of Meridian. Interoffice MelJJo ;<.C. :~r~~:f1~'~~ ~CIT\ o.F'ri~,tf}~t'IE, --~l":~ ;J- ,'t. erlalafl ,.>' 1. \I , 10,\"0 I" ~ iY t-R.~",,,.,.,,<, /' .lj,.T~'\SU1:(. v~ To: Mayor De Weerd a) From: Brad Watson, P.E. //0 cc: Council Member Rountree, Gary Smith, PE, File Date: 8/31/2004 RECEIVED SEP 1 7 200~ Re: Public Works Department Reorganization City of Meridian City Clerk Office Mayor, I have enclosed what I hope is the final revised organizational chart for the Public Works Department. As we have discussed, Gary and I began this process last March or April with the assistance of AspireOn. This current proposal built upon their suggestions and recommendations. The revisions focus on the Engineering and Building operations while combining the Water and Wastewater Divisions into "Operations" (separate superintendents and their internal structure will continue unchanged). I believe this new organizational structure will provide several benefits: 1. Accountability. Department functions and those managers directly responsible for carrying them out are clearly delineated. 2. Efficiencies. The engineering division, traditionally referred to as the "Public Works Department", is separated into two distinct divisions that clearly identify their purpose. 3. The Development Services Division will focus on private subdivision and commercial applications and subsequent development of those projects through plan approval. The Engineering Division will be responsible for all City water and sewer infrastructure-related planning, design, construction, and capital improvement planning as well asO Teamwork. While roles and responsibilities are clearly delineated, the chart shows that divisions are inter-dependent. Most significantly, the Engineering Division will be required to provide extensive support to both Development Services, to ensure the accuracy of their decisions, and to Operations to ensure the adequacy of their systems. From the desk of.. . Brad Watson, P.E. City Engineer Meridian Public Works Department 660 E. Watertower Lane, Suite 200 Meridian, Idaho 83642 (208) 898-5500 Fax: (208) 898.955 I watsonb@meridiancity.org I have discussed these changes with anticipated division managers and they are agreeable to them. The anticipated effective date is October 1, 2004. .. Page 1 Please call if you would like to discuss this proposal further. [appreciate the input you provided on this exercise. Thank you, I~ . Page 2 /7;W-~~ ":)~' "~;~(:if < ~:</~! ~ c '; ':~~~ :? i:; '''-..;f! ~ ~ ~ ~u~:/ o>f "," ~ ~ .~<: i ::s;32~ .S Ct:l .~ co -- (/) -g Q Q t::: o 0- 0- ::J CI) t::: -- 0 0.. -- 0- ::J CI) v C) C) N ci (T) CiJ :J OJ :J <( .,,;>';>:~'~ /' ~~~lif~:": ~ '.'.-' ~- ~ ~&..;:.. ~::: ~ .:.t::::;:: ~ (.~-~,--~.;:~\ [... \-i i 1..9.-Z';': ] ()~: : ~.::~_:'.:~ I i5c: t .....0' '>'() : I +-'.:"-' --: l I . ,2'.. f'- : : co D.:..' ] (f)-: r .: I . 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'13 :E al iij WlllO 1D-c l:: l:: l:O:::tl::o 3: El:: a ~ 0=_- III Ell:! l:: 'U l::'" "S: l:: III W l:: ~.f!ellg ell ellOog.....:J C,)wE.... 0::: Ul~o:;:::mo ~ l:oIjo.~ ~ ~~oIj~~t::.... .! .!!! ~ 5 i:i: l:: .g ~ 5 !E (5 &. oS ~ > 0 oIj 0 l:: .-.- ell _ C. Ul W-lll.... :;:::IIlW.!!!>l:::J ~ Q)1l!C.P Sl m.......> CllW (,l .....~ - cnEw~=cE'E~cno C,)<(oUl15=C Cl....oIj-~- --.... 'S;: l:: ,. ~ :;::: := c; 0 .5:J'3: ~.;;; l:: 11. ... 0 a:; m m:J :;::: ~ ~ ClW III 0 ell III l:: __--l::m Cll__l:: ........(,lEo - .: > ~ ell A. (,l W = C 0.'5" t:: .- "'UellC;:S.c: -.- <( E..- w:= o:::.f! a ~ :E 3'02;>..... 'E _ (I) [.f! .... 8:c;w 03: B g'U~o 0 8 UlCl) ell ~ l:_lI:!oIjoc;--:J~....l::_Ul.....cE (1)....- 0,........-00-(1)0>- E-l1.cn-_"~~Ill.....-O:::(,ll::"':J c; C1.s! ai ~tA:= mE,. 'U c; e 00 (,l Q.Clll::~_C; c.....o.~ellOI1.- 0 E.t: o:i'- .... 0. ~ 0 .~ 0..- ~.... 0 Oo.ellOIll'EellEIIl-Qj>cn~ClC;~ell ~Oellbl::O 'b>IllE2E=c-Cl >-QiB-OOS....-CllO:::-c-co....Om >C1000cnI1.00--~ClO-cl:: (1) ell c; , , , :J ' , '1!!.!!!:J c; 0 l:: lI:! C9~ 4 ~~~9411l~ cn ~ :E III ... c; :J o u :i September 1 7, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21,2004 ITEM NO. 22 REQUEST Water, Sewer and Trash Delinquencies: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SffiLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at publiC meetings shall become property of the City of Meridian. ( AS OF SEP 213 '134139":16 PAGE.13! ** TX Cl ~MATI ON Re;PORT ** CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMOIl STFlTUS lOl 139/20 0B'45 3S1016e EC--5 131'04" 13132 151 DK 132 139/20 <lB'47 PUELlC WORKS EC-S 00'41" Be2 151 OK e3 139/20 00'48 120846644135 EC--5 00'42" 002 151 OK 04 139/2000:49 8841159 EC--S lO13'42" 0132 151 OK 135 09/2000'502008840744 EC--S 00'42" 082 151 OK 06 09/200S'S2PDLlCEDEPT EC-S 130'41"002 151 OK 07 09/20 08'53 B985501 EC--S 00'40" 002 151 DK 00 09/213 08'54 LIBRARY EC-5 08'51" 1382 151 OK 89 09/213 00:55 iDAHO STATESMAN EC-S 01'36" 002 151 DK 10 09/20 e8'S7 3886924 EC-S 130'41" 002 151 OK 11 09/20 00: 59 2008006854 EC--S 00' 40" 002 151 DK 12 89/20 09:00 ALL AMERICAN INS EC-S 00'413" e132 151 OK 13 139/20 09:131 200 895 e390 EC--S 130'413" 0132 151 DK 14 09/20 09:03 128300040 G3-S 00'48" 0132 151 DK 15 139/20 09:04 2e8 387 6393 EC--S 130'413" 0132 152 DK 16 09/20 139:06 8B85052 EC--S 00'413" 0132 151 OK 17 09/2009:137 CHERRY LANE [;3--S e1'13" 0132 151 OK 18 09/2009:1)9 tDAHO ATHlETIC C EC--S 130'41" 002 151 OK 19 09/20139'113 lD PRESS TR1BUNE EC-S 00'40" 002 151 OK 213 139/20 09: 11 200888&701 EC--S 138' 41" 13132 151 DK 21 09/2009:15 ADA CTY DEVELMT EC-S 00'413" 13132 15=__ ~~________________ ----~-----------------------------~--------------------------------- - ~ u,G.<)t Vast 1-0/ fJ'bl /c. No nQ - ~ (Vtvv05 I. ~P/(.JI'((lF " L/VLendi<<l1 ~ -:; .,'\ ~ I<J^HO l " . "" (I.,,.. ,. (, .i-t'lI'~-\,;\....l'V~Z > f$J:l Mh~OR Tammy de Weerd CITY COUNCfL MeM8<llS Willi.", L M. Naty Keith Bird Ch.r1e. M. Rollnt",. Shaun Wordle CITy DEPARTMeNTS rire 540 E. I'ranklin Road S8~-12.14{fa" 89S'lJ390 Park.~ &: Recte3\ion 11 E. Bnwer Street 888-3579 f fox 898-55!)) PI.nning &: Zon,ng 660 !:. WaterloWN Lane Suile ~02 884-5533/I.x SSS-61l54 folice 1401 n. Watenow", Lane 8S8-~~78ff.. 846-73~fi Public Works 660 ~. Watertowor Lane Suite 200 898.55DO/I., 898.955J - Building 660 1>. Watetlower Lane Suite ]50 887-221l/I0, 887.1297 - s"wer (W WI!>) 3401 N. Teo Mile Road 688-2191 f /ox 084-0744 - WlIter 22.~S N. W. 6th 51reet 888.5242/fa, 884.1159 NOTJCE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that !he City Council of the City of Meridian will hold a Pre-Council Meeting al City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday. September 21, 2004 at 5:30 P.M. The Meridian City Council will be discussing agenda ilems which are on Ihe regular scheduled City Council meeting as well as the following issues: - Request for Use of storey Park for the Idaho Aspergers Foundation - Request from Snake River Racing to Build a Remote Control Car Track next to Police Station - Recommendation by Parks and Recreation for Use and Development of the Borup Park Property - Approval of the Partnership Agreement with PAL Soccer for Development of Lochsa Parks and Recreation - Proposed Event Amplified Sound Permit - Proposed Short~ Term Concession Permit - Proposed Park Use Application for Events Permit - ProPOSed Recreation Fee Schedule for 2005 Budget Year - Discuss New Recycling Program with Steve Sed/Cloak from sse - Discuss Memorandum of Understanding with Ada County Sheriff for Inmate Labor Detail Program CITY HALL 33 EAST IDAHO AVENUE MERll)JAN. IDAHO 83642 (2081 888-4433 Cll'Y CLERK-F,x 81\1104216 "li>l~1' R~SOU'IC!:S-r,\X 884,8723 FIN.\~CE A lillU1\" aILLiNr.-f.\,~ 887.4R13 M"OR'S OFFIC~-lnX R84.$119 WW~[L[lJi~[J0j] [Lo[J0j]o [f!J~~v 2140 N. Todd Way Meridian, 10 83642 Phone - (208) 888-5312 RECEIVED SEP 2 l 2004 City of Meridian City Clerk Office September 21, 2004 Mayor City Council Meridian, 10 Re: Resignation Dear Mayor and Council, It has been my privilege to represent the citizens of our City since 2002. I believe that my short tenure on the Council has benefited this community, but not as greatly as it has benefited me. I would not resign my seat as a Council member, but for this opportunity. My last day on the Council will be September 30, 2004. I look forward to a great future with the City of Meridian. Yours truly, ~~ Bill Nary City Council Seat #2 ra.!S1i:i .L V.L .L c Will Berg From; Tammy de Weerd [deweerdt@meridiancity.org] Sent: Monday, September 20, 2004 11 :16 AM To: bergw@ci.meridian.id.us; greent@cLmeridian.id.us Subject: FW: Jim Keller - Parks and Recreation Commission For Council - thanks! Tammy de Weerd, Mayor City of Meridian www.meridiancity.org (208) 888-4433 ext. 204 (208) 888-4218 fax -----Original Message----- From: Crystal Warner [mailto:cwarner@Kellerassociates.com] Sent: Monday, September 20,20049:12 AM To: Tammy de Weerd Subject: Jim Keller - Parks and Recreation Commission Please refer to the attached letter. If you are unable to open, please call and I can fax. Crystal Warner for Jim Keller Keller Associates, Inc. (208) 288-1992 9/20/2004 4I~ KELLER '~"S~"S'? O;Ie"'I';.J\:~''Ir,'E .s' A COl/lpmzy of PI'(Jfcs$imuzl ElIg;,uel'S 131 S.W 5rhAvenue, SuireA. Meridian. rD 83642 208-288-1992 . Fax: 208-288-1999 . W\.........kellernssociate5.com September 20, 2004 Mayor Tammy de Weerd City of Meridian, Idaho 33 East Idaho Meridian, ID 83642 Re: Parks and Recreation Commission Dear Mayor de Weerd: I have appreciated the opportunity to associate with you and the City council members over the last several years. It has been a very rewarding and learning experience. I would be happy to serve for another term on the Meridian Parks and Recreation Commission. As my business continues to expand into Oregon and Wyoming; I have experienced several conflicts this past summer with commission meetings. I will, however, participate as often as possible, and hope that my service will be of benefit to the City. There may be others who can provide more dedicated service and, if so, please feel free to appoint one of them to the commission. Thank you again for the opportunity to serve the City of Meridian. Sincerely, J - Vd-' .... .../ ~/~ .dL:if .1im Keller JKlcw Meridian. Pocarcllo Quality Engineering 10 Satislled Client< ** TX .RMATION REPORT ** AS OF SEP 22 '04 01,): 02 PAGE. 01 CITY DF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS 07 00/21 23: 12 3810160 EC-S 02' 24" 004 08 1lI9/21 23:15 PUBLIC WORKS EC-S 01'22" 1304 09 1lI9/21 23'17 12004664405 EC-S 01'24" 004 10 09/21 23: 19 8841159 EC--S 01'23" 004 11 @9/21 23: 21 2008840744 EC--S 1211' 26" 004 12 09/2123:23 POLICE DEPT EC-S 01'23" 1304 13 09/2123'258985501 EC--S l2l1'22" 004 14 1lI9/21 23:26 LIBRARY EC--S 1lI1'49" 004 15 1lI9/21 23:29 92083776449 EC-S 01'22" 004 16 1lI9/21 23: 31 3886924 EC--S 01' 23" 004 17 09/21 23: 33 2e88886854 EC-S 131' 22" 12104 18 09/21 23:34208 8S5 039121 EC--S 01'22" 12104 19 09/21 23:36 228 387 6393 EC--S 01 '22" 12104 20 09/21 23: 38 ADA CTY DEVELMT EC--S 01' 23" 004 21 09/21 23:40 8885052 EC--S e1 '22" 004 22 09/21 23:44 IDAHO ATHLETIC C EC--S 01'23" 004 23 e9/21 23'46 ID PRESS TRIBUNE EC--S 01' 23" 004 24 09/21 23: 48 2088886701 EC-S 01' 22" 004 31 09/2200'02 CHERRY LANE ----5 e0'OO" 000 THIS DOCUMENT IS STILL IN MEMDRY CITY OF :MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, September 21, 2004 at 7:00 p.rn. City Council Chambers CMDll STATUS 172 DK 172 DK 172 OK 172 DK 172 DK 172 OK 172 OK 172 OK 172 OK 172 OK 172 OK 172 OK 172 DK 172 OK 172 OK 172 OK 172 DK 172 OK 172 BUSY 1. Roll-call Attendance: ~ Shaun Wardle X Bill Nary ~ Charlie ')<'mtree =::K:: Keith Bird Mayor Tammy de Weerd 2. Pledge Df Allegiance: r1t?, .["""",-r r'iz.. 3. Community InY~ation by Pastor Bob CUtler with Christ Lutheran Church: ~~ 4. Adoption of the Agenda: (it fl'IIroV'~ fk-{ It- ~d- 5. Consent Agenda: Ib~..-.c.... A. Approve Minutes of August 24, 2004 Pre-Council Meeting: IYI'I' ~ V"- 7- E. Approve Minutes of August 31, 2004 City Council Regular Meeling: "'lfY1'lA(., Approve Professional SefYIce Agreement with Mllrsh for Broker 01 Employee Benefits: ~~ Approve Chanae Order No. 2 for Well No. 20 Pressure Zone Separation at Ustick Road: ~ Approve Development Agreement: AZ 03-036 Request for Annexation and ZOning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of NOrth Meridian Road: ~V'<:. liS- ""~cU-<<-' Approve Bid for Pour In Place Surfaclnq for Adventure Island Plavaround: ~V'<- Approve Bid for Self Contained Breathino Apoaratus Bid: ~ V'-'-" Approve Well 26 Pump House Design with Civil SUNe'\l - Change Order No. 1: rye-,P-N---- Approve Well 20 PRV Telemetry Contract with CUstom Electric: ~.-..<..- MoridimCityCwntilApda- S"J'I1""l>...21,20G4 P'Il"IoU All molciWl ~1It I"bliellltniog! &b>lll>o"""OJlf('pmyofthc c;.y otMcridi... .>.nyoncdmrill/l: ",,~..I<< di>abililito nJlllod '........""..wodI...iu;arlap pl..... <<>llIo<t 1bo Cily Clak'.Otli.u, '_33 a_.. ~""..t.thcpoblio_t. B_ C. D. F. G. H. J. Y~/l~ Yost dO( (lubtJC /uoVJU / /741!l0l ~ CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, September 21, 2004 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: Shaun Wardle _ Bill Nary Charlie Rountree Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Request for Use of Storey Park for the Idaho AsperQers Foundation: 4. Request from Snake River Racing to Build a Remote Control Car Track next to Police Station: 5. Recommendation by Parks and Recreation for Use and Development of the Borup Park Property: 6. Approval of the Partnership Agreement with PAL Soccer for Development of lochsa Park: 7. Proposed Event Amplified Sound Permit: 8. Proposed Short-Term Concession Permit: 9. Proposed Park Use Application for Events Permit: 10. Proposed Recreation Fee Schedule for 2005 Budget Year: 11. Discuss New RecvclinQ Program with Steve Sedalack from SSC: (10 minutes*) 12. Discuss Memorandum of Understanding with the Ada County Sheriff for Inmate labor Detail ProQram: (10 minutes*) 13. Re-OrQanization of the Public Works Department: (10 minutes*) * Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre-Council Agenda - September 21, 2004 Page 1 of 1 All materials presented at publiC meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeling. 15. PP 04-021 Request for Preliminary Plat approval of 30 residential four plex lots, 7 commercial lots and 8 common lots on 10.05 acres in a C-G zone for Sadie Creek Subdivision by FOLIO, Inc. - 2935 North Eagle Road: 16. Public Hearing: AZ 04-018 Request for Annexation and Zoning of 19.4 acres from RUT to R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: 17. Public Hearing: PP 04-025 Request for Preliminary Plat approval for 77 single-family residential building lots and 4 common lots on 19.4 acres in a proposed R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: 18. Public Hearing: AZ 03-037 Request for Annexation and Zoning of 46.40 acres from RUT to R-8 zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of North Black Cat Road and north of West Franklin Road: 19. Public Hearing: PP 03-046 Request for Preliminary Plat approval of 214 residential lots and 39 common lots on 46.40 acres in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: 20. Public Hearing: CUP 03-070 Request for a Conditional Use Permit for a Planned Development for residential subdivision in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: 21. Ordinance No. : AZ. 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisburv Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: 22. Water, Sewer and Trash Delinquencies: Meridian City Council Agenda - September 21, 2004 Page 3 oD All materials presented at public meetings shall become property ofthe City of Meridian . Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 6. Department Reports A. Mayors Office - Mayor de Weerd 1, Appointment of Parks and Recreation Commissioners: Bud Porter - expires 10-07 Jim De Boer - expires 10-07 Jim Keller - expires 10-07 7. (Items Moved from Consent Agenda) 8. Request to Reconsider the Decision to Deny Applications for Alexandria Subdivision AZ 04-011/ PP 04-017/ CUP 04-015 by Lonnie Johnson: 9. Findings of Fact and Conclusions of Law for Denial: AZ 04-011 Request for Annexation and Zoning of 9.8 acres from RUT to R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: 10. Findings of Fact and Conclusions of Law for Denial: PP 04-017 Request for Preliminary Plat approval for 28 single-family residential and office building lots and two (2) common lots on 9.8 acres in proposed R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: 11. Findings of Fact and Conclusions of Law for Denial: CUP 04-015 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, rear building setbacks, street side setbacks and minimum street frontage for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: 12. Tabled from September 14, 2004: FP 04-055 Request for Final Plat approval for 34 building lots and 9 common lots on 11.31 acres in R-8 and L- o zones for Razzberrv Crossing Subdivision by Carl and Bonnie Reiterman - south of East McMillan Road and west of North Locust Grove Road: 13. FP 04-057 Request for Final Plat approval for 8 commercial building lots on 6.9 acres in an [-L zone for Reaaan Subdivision by Quadrant Consulting, Inc. - NEC of North Eagle Road and East Pine Avenue: 14. Continued Public Hearing from September 7,2004: CUP 04-023 Request for a Conditional Use Permit for a Planned Development for a mixed-use development consisting of 120 multi-family units, 28,660 square feet commercial/office space and 3.43 acres of open space on 10.05 acres in a C- G zone for proposed Sadie Creek Subdivision by FOLlO, Inc. - 2935 North Eagle Road: Meridian City Council Agenda - September 21, 2004 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~ u (1)t.. (Df)~t ~ ( Y u bll G f\Jo1;/u -- Tf1tJl}1lL6 \. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, September 21,2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Shaun Wardle Bill Nary Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Pledge of Allegiance: 3. Community Invocation by Pastor Bob Cutler with Christ Lutheran Church: 4. Adoption of the Agenda: 5. Consent Agenda: A. Approve Minutes of August 24,2004 Pre-Council Meeting: B. Approve Minutes of August 31, 2004 City Council Regular Meeting: C. Approve Professional Service Agreement with Marsh for Broker of Employee Benefits: D. Approve Chanae Order No. 2 for Well No. 20 Pressure Zone Separation at Ustick Road: E. Approve Development Agreement: AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisburv Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: F. Approve Bid for Pour in Place Surfacina for Adventure Island Plavaround: G. Approve Bid for Self Contained Breathing Apparatus Bid: H. Approve Well 25 Pump House Design with Civil Survey - Change Order No.1: I. Approve Well 20 PRV Telemetry Contract with Custom Electric: Meridian City Council Agenda - September 2], 2004 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at &&&-4433 at least 4& hours prior to the public meeting. BEFORE THE MERIDIAN CITY COUNCIL C/C September 21,2004 IN THE MATTER OF THE ) APPLICATION OF QUADRANT ) CONSULTING, INC. FOR ) APPROVAL FOR 8 COMMERCIAL ) BUILDING LOTS ON 6.9 ACRES IN ) AN I-L ZONE LOCA TED ON THE ) NORTH EAST CORNER OF ) NORTH EAGLE ROAD AND EAST ) PINE A VENUE A RESUBDIVISON ) OF PARCEL 2, BLOCK 1 AS ) SHOWN ON RECORD OF SURVEY ) 6165, ORIGINALLY BEING ) PORTIONS OF LOTS 2, 3, AND 4, ) BLOCK 1 OF PRESIDENTIAL SUBDIVISION CASE NO. FP-04-057 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code ~ 12-3-7 on September 21, 2004, and the Council finding that the Administrative Review is complete from Sonya Allen, Assistant City Planner for the Planning and Zoning Department, and Bruce Freckleton, Senior Engineering Technician for the Public Works Department, dated: Hearing Date: September 21, 2004, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR REAGAN SUBDIVISION / (FP-04-057) Page 1 of 4 1. The Final Plat of "PLAT SHOWING REAGAN SUBDIVISION, A RESUBDIVISION OF PARCEL 2, BLOCK 1 AS SHOWN ON RECORD OF SURVEY 6165, ORIGINALLY BEING PORTIONS OF LOTS 2, 3, AND 4, BLOCK 1 OF PRESIDENTIAL SUBDIVISION, CITY OF MERIDIAN, ADA COUNTY, IDAHO 2004, REAGAN_FINAL_PLAT. dwg 9602 24319, HANDWRITTEN DATE: 08/19/04, SHEET 1 OF 2, QUADRANT CONSULTING, INC.", ABC2, LLC, Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Sonya Allen Assistant City Planner for the Planning and Zoning Department and Bruce Freckleton, Senior Engineering Technician for the Public Works Department, dated: Hearing Date: September 21, 2004, listing 16 SITE SPECIFIC REQUIREMENTSIFINAL PLAT and 4 GENERAL REQUIREMENTS, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of 4 pages, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their August 10, 2004 meeting as follows, to-wit: 1.1 Adopt the Recommendation of the Central District Health Department as follows: The Central District Health requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR REAGAN SUBDIVISION / (FP-04-057) Page 2 of 4 mosquito breeding problem; and it is suggested that the stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stonnwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State of Idaho Catalog of Stormwater Best Management Practices for Idaho Cities and Counties. Prepared by the Idaho Division of Environmental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67 -8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR REAGAN SUBDIVISION / (FP-04-057) Page 3 of 4 request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code ~ 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date of this decision and order, seek ajudicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the 2lS+ day of Se:pteJnb~r , 2004. Attest: By: j(110 fY1.J:r ~ City Clerk's Office Dated: q - 30 - 04 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR REAGAN SUBDNISION I (FP-04-057) Page 4 of4 / CITY COUNCIL MEMBERS Keith Bird William L.M. Nary Shaun Wardle Charles M. Rountree cU;;;:/di;;; IDAHO CITY HALL (208) 8884433 ~ Fax 8874813 MAYOR Tanuny de Weerd PUBUC WORKS BUILDING DEPARTMENT (208) &&7-2211 ~ Fax &98-955\ LEGAL DEPARTMENT (20&) 466-9272 - FAX 466-4405 STAFF REPORT: City Council Date: September 21, 2004 From: Mayor & City Council Sonya Allen, Planner I JIl Bruce Freckleton, Senior Engineering Tech ~ Reagan Subdivision To: Re: . Request for Final Plat Approval of Eight (8) Commercial Building Lots on 6.9 Acres in an I-L Zone for Reagan Subdivision, by Quadrant Consulting, Inc. (File No. FP-04-057) We have reviewed the above-referenced submittal and offer the following comments~ as conditions of approval. These conditions shall be considered in full~ unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION The applicant, Quadrant Consulting, Inc., has requested final plat approval for 8 commercial building lots on 6.9 acres for Reagan Subdivision. This is a re-subdivision of Lots 2, 3, and 4, Block l, of Presidential Subdivision. The proposed subdivision is located on the north-east corner of N. Eagle Road and E. Pine Avenue, in the SW Y40f Section 9, T.3N., R.lE. The submitted final plat complies with the approved preliminary plat. Staff recommends approval of the final plat for Reagan Subdivision with the comments and conditions stated in this report. SITE SPECIFIC REQUIREMENTS 1. Applicant is to meet all terms of the approved Development Agreement, Preliminary Plat (PP-04-014), and Conditional Use Permit for this subdivision. Exhibit "A" Mayor & City Council Hearing Date: September 21, 2004 Page 2 of 4 2. Submit compaction test results to the Meridian Building Department for any building pads within lots receiving engineered backfill. 3. Submit a cross-access agreement that includes all lots within the subdivision prior to signature on the final plat or make a note on the plat that one exists. 4. Complete recording information for the 27' ingress/egress easement noted on the face of the plat. Add Public Utilities to this easement dedication. 5. Complete recording information for the 20' City of Meridian water main easement shown on the face of the plat. 6. Confirm the location of the graphically depicted existing 10-foot wide permanent public utilities easement adjacent to the southeast corner of Lot 1, Block 1. The easement as depicted on the final plat of Presidential Subdivision appears to have a jog in it that the easement as shown on this application doesn't. 7. Submit a final street name approval letter from Ada County prior to signature on the final plat. 8. Perimeter landscaping was approved with Presidential subdivision and is existing. 9. Revise or add the following notes to the face of the plat: a. Note #1: Correct spelling of "approved". b. Note #7: Complete recording information. c. Note #8: The owner(s) of each lot across which passes an irrigation/drainage ditch or pipe is responsible for the maintenance thereof, unless such responsibility is assumed by an irrigation/drainage district. 10. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, pathways, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 11. Sanitary sewer service and municipal water to this development shall be via extensions from existing mains. Applicant will be responsible to construct, or re-construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. Applicant shall execute City of Meridian standard form of easements, for any mains that are required to provide service. FP-04-057 Exhibit "A" Reagan Sub FP.doc Mayor & City Council Hearing Date: September 21, 2004 Page 3 of 4 12. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 13. The pressurized irrigation system within this development is to be owned and maintained by the Property Owners Association. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the municipal water system shall be required. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 14. The sum of the distance dimensions shown along the west side of Lots 5 & 6, Block 1 don't equal the overall distance(s) shown. Please make the appropriate corrections. 15. Complete the Certificate of Owners and accompanying Acknowledgment. 16. Staff's failure to cite specific ordinance provisions or terms of the approved Development Agreement, Preliminary Plat or Conditional Use Permit does not relieve Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. Tile all irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided per City Ordinance 12-4-13. Submit written confirmation ofplan approval from the appropriate irrigation/drainage district, or lateral users association to the Public Works Department. 2. Remove any existing domestic wells and/or septic systems within this project from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. (Wells may be used for non-domestic purposes such as landscape irrigation.) 3. Install 250-watt, high-pressure sodium streetlights at locations designated by the Public Works Department. Street light contractor shall obtain an approved design and permit from the Public Works Department prior to commencing installations. 3. Replace any tree over four (4) inch caliper that is removed from the property with an equivalent number of caliper inches of trees. (Required landscape buffer trees will not be considered as replacement trees for those trees that have to be removed.) 4. Coordinate with the Meridian Public Works Department and the Meridian City/Rural Fire Department to determine fire flow requirements. Provide a letter from the Fire Department stating required fire flow requirements prior to final plat approval. FP-04-057 Exhibit "An Reagan Sub FP.doc Mayor & City Council Hearing Date: September 21, 2004 Page 4 of 4 RECOMMENDATION Staff recommends approval of the final plat with the above stated comments and conditions. FP-04-057 Exhibit "A" Reagan Sub FP.doc BEFORE THE MERIDIAN CITY COUNCIL C/C September 21, 2004 IN THE MATTER OF THE ) APPLICATION OF CARL AND ) BONNIE REITERMAN FOR ) APPROVAL OF 34 BUILDING ) LOTS AND 9 COMMON LOTS ON ) 11.31 ACRES IN R-8 AND L-O ) ZONES LOCATED SOUTH OF ) EAST MCMILLAN AND WEST OF ) NORTH LOCUST GROVE ROAD IN ) THE NE ~ OF T.4N., R,lE., ) SECTION 31 ) ) ) CASE NO. FP-04-055 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code ~ 12-3-7 on September 21, 2004, and the Council finding that the Administrative Review is complete from Sonya Allen, Assistant City Planner for the Planning and Zoning Department, and Bruce Freckleton, Senior Engineering Technician for the Public Works Department, dated: Hearing Date: September 21, 2004, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING RAZZBERRY CROSSING SUBDIVISION LOCATED IN THE NE ~ OF TAN., R.IE., SECTION 31, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO 2004, \\ SPUDl \ PROJECTS \ REITER ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RAZZBERRY CROSSING SUBDIVISION / (FP-04-055) Page 1 of4 (2162) \ DRAWINGS \ RAZZ _PLAT FINAL.dwg 08/04/04, HANDWRITTEN DATE: 08/04/04) SHEET 1 OF 5, CLAIBORN WAITE", CARL AND BONNIE RElTERMAN, Developer) is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Sonya Allen Assistant City Planner for the Planning and Zoning Department and Bruce Freckleton) Senior Engineering Technician for the Public Works Department) dated: Hearing Date: September 21, 2004) listing 12 SITE SPECIFIC REQUIREMENTS/FINAL PLAT and 7 GENERAL REQUIREMENTS, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of 4 pages, and by this reference incorporated herein) and the additional requirements from the action of the Council taken at their September 21) 2004 meeting as follows, to-wit: 1.1 Adopt the action of the City Council taken at their September21, 2004, meeting) and specifically pertaining to the Staff Report) under Conditions of Approval) revising number 3a) to read as follows: Conditions of Approval 3 a. Revise note #5 " . . . over the ten (10) feet adjacent to the rear lot lines and subdivision boundary, or five (5) feet where those lots abut common areas." 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RAZZBERRY CROSSING SUBDNISION I (FP-04-055) Pagelof4 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code 9 67 -6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date ofthis decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action ofthe City Council at its regular meeting held on the d \ s+ day of S~.ptCJY1b-e.r ,2004. Attest: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RAZZBERRY CROSSING SUBDIVISION I (FP-04-055) Page 3 of4 SEAL " <fl ~ William G. Berg, Jr., City ler \"'0 Cou.sr 1S"\ ,>.; p! '/"" ;,,; .<'\ ~ ,.....::- "// 00' NT'f '\v ...,... Copy served upon Applicant, the Planning/~f.1dl~p.mg~Department, Public Works Department, and City Attorney. \\\11111111111(, \\1 (I, \'''''\1 Of MfR//'l.'J/// , ,,'\ '-7...., -:- " \.' -1~L ~ .::;' (j o~pOFt.t):: 'Y ~ ~ -,,--0 ~ ~ ~ ~ ~ - ~ By: Jo...n 0- ~ ~ lNl_~ City Clerk's Office Dated; 10- (J...CJ~ ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RAZZBERRY CROSSING SUBDIVISION / (FP-04-055) Page 4 of 4 MAYOR Tammy de Weerd ~ P ,/ CITY OF ~... ~".'''. VVlerldiaH IDAHO LEGAL DEPARTMENT (208) 466-9272 . Fax 466-4405 CITY COUNCIL MEMBERS Keith Bird William L.M. Nary Shaun Wardle Charles M. Rountree .~., <..~ ", ." t 1/ jl / PUBLIC WORKS BUILDING DEPARTMENT (208) 887-22 I I . Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884.5533. FAX 888-6854 i! tmer , 11903 STAFF REPORT: Hearing Date: September 14, 2004 To: Mayor and City Council Sonya Allen, Assistant City Planner 51/. Bruce Freckleton, Senior Engineering Tech ~ Razzberry Crossing Subdivision From: Re: Final Plat approval of Thirty-four (34) Single-Family Residential Building Lots and Nine (9) Common Lots on 11.31 Acres in an R-8 & L-O Zone by Carl & Bonnie Reiterman (File No. FP-04-055). We have reviewed the above referenced submittals and offer the following comments as conditions of approval. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION The applicants, Carl and Bonnie Reiterman, have applied for Final Plat approval of 34 single- family residential building lots and 9 common lots on 11.31 acres of land for Razzberry Crossing Subdivision. The proposed subdivision is a re-subdivison of Lot 10, of Crestwood Subdivision No.1. The zoning designation for the proposed subdivision is R-8 (Medium Density Residential) and L-O (Limited Office). This subdivision will have a gross density of 3.01 d.u./acre and a net density of 3 .80 d.u./acre. Razzberry Crossing Subdivision is located at 4379 N. Locust Grove Road on the west side ofN. Locust Grove Road approximately y,; mile south of E. McMillan Road, in the NE 'l;; of Section 31, TAN., R.1E. The common area lots within the subdivision consist of landscape, open space, and drainage lots. The pressurized inigation system within this development is to be owned and maintained by Settlers Irrigation District. A Conditional Use Permit was approved for this subdivision that allowed for reductions to the minimum requirements for the R-8 zone for the following: lot size (from 6,500 s.f. to 5,000 s.f.), street frontage (from 65-feet to 40-feet) and reduced setbacks (rear detached garage: from 15-feet to 5-feet, street side: from 25-feet to 20-feet, comer lots: from 20-feet to 10-feet). FP-04-055 Exhibit "A" Razzberry Crossing Sub FP.doc Mayor & City Council Hearing Date: September 14, 2004 Page 2 As part of the Preliminary Plat approval, City Council required that prior to Final Plat submittal the applicant must receive approval from the Meridian Fire Department for parking on one side of the proposed street sections west of the landscape buffer dividing the residential development from the proposed Light Office development. The applicant submitted a letter denoting areas where parking would be restricted to one side of the street. Meridian Fire Department approved this request on 2-18-04; however, the approval was made in error due to the flat driving surface (face of curb measurement) of the street sections only measuring 29-feet instead of the required 30-feet. Since the applicant acted in good faith, the City will honor the original approval. The measurement of street sections approved in this subdivision does not establish a precedent for future projects. The submitted final plat substantially complies with the approved preliminary plat. Staff recommends approval of Razzberry Crossing Subdivision with the comments and conditions stated in this report. SITE SPECIFIC COMMENTS I FINAL PLAT 1. Applicant is to meet all terms of the approved Annexation (AZ~03-034), Conditional Use Permit (CUP-03-062), and Preliminary Plat (PP-03-039). 2. Fencing must be in compliance with MCC 12-4-10. 3. Revise or add the following notes on the face of the plat: a. Revise note #5 to read". . .over the ten (10) feet adjacent to the rear lot lines and subdivision boundary." b. Add note: "Building setbacks and dimensional standards in this subdivision shall be in compliance with Title 11 and Title 12 of the Meridian City Code unless otherwise modified by Conditional Use Permit (CUP-03-062), which allowed for reduced setbacks, lot sizes, and lot frontages." c. Add note: "The owner(s) of each lot across which passes an irrigation/drainage ditch or pipe, is responsible for the maintenance thereof, unless such responsibility has been assumed by an irrigation/drainage district." 4. The landscape plan shall be revised as follows: a. Assign names to the three addresses listed on the lower right-hand side of the plan. b. Plant calculations table must include the following: width of street buffer, lineal feet of street frontage, number of street trees, acreage dedicated for common open space, number of trees provided on common lots, mitigation for removal of any existing trees. c. Show contour lines for any drainage swales proposed in this development. FP-04-055 Exhibit "A" Razzberry Crossing Sub FP.doc Mayor & City Council Hearing Date: September 14, 2004 Page 3 d. Show minimum 5-foot wide paved pathway on Lot 1, Block 4 between Lots 4 & 5 for pedestrian access. The remaining width of the ACHD access road may be gravel if approved by ACHD. e. Fencing adjacent to the open space area that abuts Lots 2-6, Block 4 shall be no higher than 4-feet per Preliminary Plat Finding #4, page 5. 5. Show all existing and proposed irrigation/drainage easements on the plat. 6. The applicant has indicated that Settlers Irrigation District will own and maintain the pressure irrigation system within this development. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable common areas prior to signature on the final plat by the Meridian City Engineer. 7. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. If lateral users association approval can't be obtained, plans will be reviewed and approved by the Meridian City Engineer prior to final plat signature. 8. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including perimeter fencing, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, amenities, sanitary sewer, water, etc., prior to signature on the final plat. 9. Sanitary sewer and water service to this site shall be via the existing mains adjacent to the proposed subdivision. Applicant will be responsible to construct the water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. Applicant shall execute City of Meridian standard forms of easements, for any mains that are required to provide service. This development shall be subject to latecomer fees to reimburse those responsible for extending service into the area, said fees shall be due and payable prior to signature on the final by the City Engineer. 10. Please add V2 right-of-way dimensions along the subdivision boundary the end of all the stub streets. FP-04-055 Exhibit "A" Razzberry Crossing Sub FP.doc Mayor & City Council Hearing Date: September 14, 2004 Page 4 11. Please add distance dimensions along the subdivision boundary from the southeast comer of Lot 1, Block 2 to the centerline intersection point of N. Bright Angel A venue, and from said intersection point to the intersection point ofW. Star Drive. 12. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 13. Any drainage areas (detentionJretention basins) must be designed to ensure that water will percolate or discharge within a period of time not to exceed 24 hours for all storms up to and including a 100-year storm event. All storm drainage must be in compliance with MCC 12-13-14, Stormwater Integration. 14. Staffs failure to cite specific ordinance provisions, or terms of the approved Annexation, Conditional Use Permit, or Preliminary Plat does not relieve the Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-hundred-fifty and one-hundred-watt, high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5. Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 6. Coordinate fire hydrant placement with the City of Meridian Public Works Department. 7. Developer shall coordinate mailbox locations with the Meridian Post Office. FP-04-055 Exhibit "A" Razzberry Crossing Sub FP.doc Mayor & City Council Hearing Date: September 14,2004 Page 5 STAFF RECOMMENDATION Staff recommends approval of the final plat with the above stated comments and conditions. FP-04-055 Exhibit "A" Razzberry Crossing Sub FP.doc DELINQUENCY FOR TURN OFF SCHEDULED FOR September 22, 2004 CYCLE 1 . I ',''', MAYOR: This is to inform you in writing, if you so choose, that you have the right to a pre-termination hearing at 7:30 P.M. Tuesday, September 21,2004, before the Mayor and City Council, to appear in person to be judged on the facts and to defend the claim made by this City that your water, sewer and trash bill is delinquent. You may retain counseL This ,service will be discontinued on September \22,~ 2004 uriJesspayment is receivedinfulL Is,,~ there anyoneptesent who wishes to contest .his or her '. t',~ water,'sewer and trash delinquency? '.;,.i, 1'_ ~ L.. ~,..- i .. ,.: --~ ,~.' ~I . '..~'~ " ;. . ~ ' ',\ ' ~ . ',. ~ .!; '(No response.) . ,- ~ ' ~ MAYOR: They are hereby informed that they may appeal or have the decision of the City reviewed by the Fourth Judicial District Court, pursuant to Idaho State Code. Even though they appeal, their water will be shut off. The amount of the tum-offlist is $26,665.87 / .. ( CITY OF. MERIDIAN Delinquent Account List- council Page: 1 Standard Payment Customers Sep 21, 2004 03:51pm Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Report Criteria: Terminated customers not included Customer.Cust No 0 = {<} 880000001 Customer. Bill Cycle = 1 last pmt Last Pmt Cust No Name Balance Non-Delinq 08/20/2004 07/20/2004 06/20/2004 Date Amount 37.37.3002.1 2 MAC CONS CONSTRUCTION 46.48 28.88 17.60 08/11/2004 21.08 - 22.51.3039.1 A & M INVESTMENTS 32.98 21.66 11.32 07115/2004 10.34 - 24.04.0868.2 ABLE, MICHAEL 56.68 48.24 8.44 09/08/2004 40.00 - 23.02.1930.2 ACUNA, JULIO & 103.82 35.30 35.74 32.78 07/16/2004 30.00 - 30.74.3644.3 ADAMS. CYNTHIA 39.08 32.22 6.86 09/09/2004 35.16 - 30.74.2942.3 AGUERO, JEREMY A 228.39 168.91 45.88 13.60 35.35.0190.2 AHEARN, THOMAS 117.84 72.94 44.90 09/08/2004 41.96 - 23.01.1360.1 AKERS,GENEVA 347.40 194.55 152.85 07/21/2004 135.21 - 23.02.4740.1 ALBRECHT, JUDY 150.62 69.46 81.16 07121/2004 43.42 - 22.50.0244.1 ALGER. BRENT 79.88 40.70 39.18 08/1212004 38.20 - 23.02.0490.2 AMBROSE, ROBERT 154.56 134.96 19.60 09/14/2004 87.86 - 23.02.0860.1 ANDERSON,DEAN 76.70 50.50 26.20 08/13/2004 60.00 - 22.50.1990.2 ANSON,REBECCA 121.84 60.70 61.14 08/16/2004 50.36 - 24.04.1664.3 ANSON, RICK & REBECCA 107.90 46.60 61.30 07/20/2004 133.00 - 30.74.5030.1 ASIN HOMES 5.28 3.48 1.80 30.30.5034.1 ASIN HOMES 5.28 3.48 1.80 30.74.5034.1 ASIN HOMES 5.28 3.48 1.80 30.74.5032.1 ASIN HOMES 5.28 3.48 1.80 32.32.4370.1 ASIN HOMES 10.15 6.67 3.48 32.32.4368.1 ASIN HOMES 10.15 6.67 3.48 32.32.4364.1 ASIN HOMES 36.22 21.36 14.86 08/10/2004 3.48. 32.32.4372.1 ASIN HOMES 43.86 17.60 21.36 4.90 30.30.6206.1 ASPEN HOMES 49.33 40.16 9.17 07/0212004 . 20.00 - 22.51.3370.1 ATWOOD, CINDI 101.56 61.44 40.12 09/21/2004 .10.00 - 22.51.0694.1 BAILEY, PEGGY 101.44 56.38 45.06 07/21/2004 44.08 - 22.51.0514.2 BAILEY, PEGGY 211.16 102.12 109.04 08/24/2004 55.52 - 23.02.3550.2 BAILEY, PEGGY 77.18 40.06 37.12 08/0212004 38.26 - 22.51.3910.1 BAKER, HELEN F 104.06 51.05 53.01 07/14/2004 44.19 - 21.21.9046.1 BARNACK, BilLIE 40.32 21.49 18.83 07/19/2004 15.07 . 25.25.0104.2 BARNES, GREG & JASMINE 71.25 56.24 15.D1 08f31f2004 59.18 - 30.74.2716.1 BAUGH. JAMES OR NANCY BEi- 90.60 44.32 46.28 07/2212004 43.34 - 22.50.1352.3 BAXTER, CRAIG 149.78 86.92 62.86 08/13/2004 86.52 - 22.50.1022.1 BEACH, ROXANNE 291.47 76.23 215.24 08/18/2004 240.00 - 30.74.2616.3 BECK,DEAN 130.84 65.44 65.40 08/26/2004 40.00 - 25.25.4040.2 BEDOYA, PEDRO 138.52 59.18 39.18 40.16 06/21/2004 40.16 - 22.51.2623.1 BENTLEY, DONALD 185.86 153.96 31.90 08/18/2004 152.00 - 25.25.4090.2 BERKEY, ANDREW 26.60 26.10 .50 07/16/2004 75.00 - 36.69.0270.1 BEZEMER, lAWRENCE 40.34 40.16 .18 08/1212004 41.30 - 30.30.6310.1 BIGHORN ENTERPRISES 81.47 40.16 25.12 16.19 32.32.4068.3 BIGLEY, CYNTHIA 48.28 24.14 24.14 08/0212004 25.12 - 37.72.0256.2 BIRDGE. RICHARD & TONI 47.88 46.44 1.44 09/17/2004 45.00 - 24.03.0328.2 BISHOP, JEFFREY 47.92 36.30 11.62 09/14/2004 90.00 - 24.04.1834.1 BITONI. MARK 151.68 71.92 79.76 08/17/2004 31.46 - 23.02.4200.1 BLAKELY, CLAUDE JAMES 81.32 49.10 32.22 08/10/2004 60.00 - 24.04.1140.2 BLASER,GlENN 89.02 20.54 25.44 21.52 21.52 23.02.1580.2 BLESSENGER. RONNIE & HAZE 113.78 48.04 65.74 08/17/2004 33.78. 23.02.0488.1 BOBKO, RAYMOND 160.90 94.44 66.46 08/10/2004 51.76 - 22.50.1726.2 BOESIGER. MAX 56.54 50.66 5.88 09/17f2004 100.00 - 22.51.0506.1 BOGGIS. CONNIE 74.75 45.21 29.54 09/21 f2004 50.00 . 22.50.3696.2 BOHN. HEATHER 139.98 79.08 60.90 07/23f2004 80.64 - ... in Msg colu mn indicates no Notice is to be sent f CITY Of MERIDIAN Delinquent Account List- council Page: 2 Standard Payment Customers Sep 21, 2004 03:51pm Current Period: 10/05/2004 No Delinquent Minimum Amoun!Detlnquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/20/2004 07/20/2004 06/20/2004 Date Amount 37.72.0164.1 BON FRISCO, LOUIE & JENNELL 164.00 77.96 66.04 08/12/2004 60.00 - 20.46.0468.1 BORCHARDT, KEVIN & TINA 116.16 63.74 52.42 08/17/2004 51.44 " 46.46.7090.1 BORUP CONSTRUCTION 66.68 17.60 17.60 11 .46 20.00 46.46.6316.1 BORUP CONSTRUCTION 145.12 42.68 27.64 28.86 45.92 24.03.9836.3 BOYD, JAMES 273.92 150.12 123.80 23.02.3670.4 BRAINBRIDGE, STEVE 128.08 48.28 40.66 36.92 07/19/2004 39.90 - 22.50.2194.2 BRAUN, STEPHANIE 68.10 38.24 29.66 07/21/2004 68.60 - 22.50.4272.1 BREEDLOVE,ANGELA 62.42 59.24 3.16 09/21/2004 40.00 - 30.74.3974.2 BREEN, RICHARD 82.36 43.66 38.70 08/17/2004 50.00 - 23.01.0600.1 BREWER, SID & SHELLY 112.46 77.68 34.60 06/16/2004 60.66 - 23.02.3370.4 BRIGGS, TERI 118.74 72.88 45.86 08/18/2004 50.00 - 23.01.3510.4 BRINEGAR, E. E. 118.20 78.92 39.28 09/08/2004 60.00 - 23.02.1290.5 BRINEGAR, E.E. 192.58 106.36 86.22 08/23/2004 36.58 - 23.02.3702.2 BRINEGAR, KATHLEEN 120.18 65.26 54.92 07/16/2004 38.60 - 24.04.1674.1 BRINKERHOFF, JOHN 207.58 101.34 106.24 07/19/2004 187.60 - 30.74.3810.1 BROWN, ROBERT 90.58 36.96 53.62 09108/2004 40.88 - 35.64.0048.2 BRUSSE, N CHAD 70.84 35.42 35.42 07/14/2004 35.42 - 36.69.0304.1 BRYAN, WILLIAM 87.18 43.10 44.06 07/19/2004 28.56 - 23.01.0950.3 BURNETTE, DIANNE 141.40 65.44 53.72 22.24 22.50.4008.2 BURNHAM, DARLA 390.06 160.12 117.42 112.52 07/21/2004 96.38 - 24.04.2308.1 BUTTERFIELD, CHARLES & TO~ 318.34 118.50 199.84 08/03/2004 124.38 - 35.35.1444.5 CALLIES, RANDY & TRICIA 43.18 20.12 23.06 09/01/2004 24.04 - 32.32.4692.2 CANYON CREST HOMES 76.94 54.66 22.28 35.65.0688.1 CARPENTER, GAIL 132.36 81.18 51.18 08/18/2004 51.18 - 30.74.3098.2 CARR, ERICA 83.92 41.96 41.96 07/13/2004 40.00 - 22.50.2108.1 CASELLA, GARY 89.82 69.22 20.60 08/18/2004 75.00 - 24.03.0070.1 CHANDLER-ZUNDEL, PATRICIA 74.90 34.02 40.88 - 07112/2004 75.88 " 23.02.4700.2 CHENEY, STEVEN 112.34 56.66 55.68 08/1712004 42.74 - 21 .21.9010.2 CHILDRESS, JACK 123.42 50.09 36.81 28.97 7.55 21.21.9014.2 CHILDRESS, JACK 121.71 47.15 29.95 27.01 17.60 21.21.9034.3 CHILDRESS, JACK 92.67 39.31 29.95 23.41 21.21.9038.3 CHILDRESS, JACK 85.23 36.37 29.95 18.91 22.51.1174.2 CHRISTIANSON, ARTHUR & COI 52.58 29.99 22.59 08/03/2004 64.01 - 22.51.1168.3 CHRISTIANSON, ARTHUR & COI 29.89 14.79 7.55 7.55 06f29/2004 15.10 - 22.51.1170.2 CHRISTIANSON, ARTHUR & COI 27.08 15.77 11.31 08/o3f2004 30.17 - 25.25.0160.2 CLARK, CORTNEY 165.84 94.98 70.86 08/18/2004 59.06 - 20.46.0566.3 CLARK, MICHELE 65.16 36.28 28.88 07109/2004 63.64 - 22.51.0874.1 COLE, ORVILLE 84.63 61.55 23.06 09/17/2004 30.00 - 22.51.4170.4 COLSON, HOWARD 115.08 80.16 34.92 08/23/2004 65.92 - 24.04.1746.1 COSGROVE, AMY 119.00 66.36 52.64 08/17/2004 71.80 - 35.35.0182.2 COVINO, MELODY 85.22 40.16 45.06 08/12/2004 42.12 - 22.22.0590.1 CREEKSIDE ARBOUR 48.27 33.91 5.44 5.44 3.48 29.07.1064.1 CRESTWOOD CONSTRUCTION 101.86 76.78 25.08 08/13/2004 54.00 - 22.50.3928.1 CROASDALE,DENA 76.60 44.94 31.66 08/16/2004 33.62 - 30.74.2732.2 CURTIS, TROY 76.08 37.06 39.02 o8/03f2004 39.02 - 30.74.2505.1 CW CONSTRUCTION 57.44 57.38 .06 09/02/2004 68.10 - 22.50.0284.3 DALE, MARK 94.84 78.74 16.10 09/21/2004 60.00 - 22.50.4574.3 DAROSA, JOE 448.55 223.96 55.39 36.40 132.80 05/19/2004 36.40 - 23.02.6890.2 DAVIS, DOUGLAS 171.74 65.48 106.26 07/21/2004 122.14 - 22.50.0288.6 DAWSON, CAROL 196.02 54.26 98.82 42.94 07/21/2004 97.64 - 22.50.2440.1 DEBOARD,BROCK 70.86 37.66 33.20 07/21/2004 33.20 - 35.65.0648.2 DECKER. STANLEY 62.48 31.24 31.24 08/10/2004 31.24 - 20.46.0820.1 DELEURY, A MARIE 65.16 36.28 28.88 07/21/2004 28.88 - 23.02.1810.1 DESILET, DENICE 90.40 70.42 19.98 09/21/2004 45.00 - 20.46.6010.1 DEVELOPERS DIVERSIFIED 627.02 330.51 296.51 08/13/2004 273.95 - ... in Msg column indicates no Notice is to be sent " i CITY Of MERIDIAN Delinquent Account List- cou ncil Page: 3 Slandard Payment Customers Sep 21, 2004 03:51pm Current Period: 10/05/2004 No Delinquenl Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 08/20/2004 07/20/2004 06/20/2004 Dale Amount 20.46.4722.1 DEVELOPERS DIVERSIFIED 838.24 431.72 406.52 08/13/2004 380.20 - 20.46.5070,1 DEVELOPERS DIVERSIFIED 82.36 45.29 37.07 08/13/2004 37.07 - 24.03.0824.2 DEWITT, HALEY 35.40 34.44 .96 08/18/2004 80.00 - 22.50.0204.1 DIPAOLA, JONATHAN 81.94 39.88 37.38 4.68 08/09/2004 60.00 - 23.01.1434.5 DIST AN, TRACY & MARIA 96.31 77.18 19.13 23.01.1430.4 DISTIN, TRACY & MARIA 205.61 123.59 61.31 20.71 37.37.3254.2 DJ CONSTRUCTION 85.11 68.04 17.07 08/23/2004 95.09 - 30.30.5036.1 DLB LLC 67.09 32.64 17.60 13.37 3.48 30.30.5026.1 DLB LLC 93.41 55.20 21.36 13.37 3.48 24.04.1554.1 DOLL, THOMAS 172.14 75.78 96.36 08/17/2004 104.80 - 24.04.1166.3 DONALDSON, NEAL 67.24 32.64 34.60 07/15/2004 74.10 - 30.74.1062.1 DOTY, PAULINE & RON 44.75 44.35 .40 08/17/2004 70.00 - 32.32.4204.1 DUFT, STEVEN & KRISTINA 85.36 42.68 42.68 07/23/2004 42.68 - 32.32.4224.1 DUMMAR, ANDREW & JENNIFEF 170.32 86.14 84.18 07/23/2004 110.26 - 24.04.1958.1 DUPLEX, KENNETH & DONNA 282.58 134.92 147.66 08/18/2004 89.24 - 22.50.2226.2 EITCHES, ROBERT 70.88 53.28 17.60 09/01/2004 58.62 - 30.74.3284.1 ELD, ROBBIN 51.18 49.38 1.80 09/07/2004 52.48 - 37.72.0101.1 ELK RUN HOMEOWNERS ASSO 218.20 85.80 77.96 54.44 07/06/2004 26.02 - 30.74.3200.1 ENGLUND, MIKE 37.74 36.96 .78 08/16/2004 80.00 - 22.50.1240.4 ERHART, MILT 7.88 7.88 22.50.1236.3 ERHART, MILT 73.32 40.36 32.96 08/17/2004 27.08 - 22.50.1238.2 ERHART, MILT 99.80 53.60 46.20 08/17/2004 36.40 - 22.50.1230.2 ERHART, MILTON 46.06 40.60 5.46 08105/2004 31.66- 20.47.0018.1 EVANS, JAMES 43.20 33.90 9.30 08/17/2004 80.00 - 30.74.2688.1 EVANS, STEVEN & KRISITE 170.36 97.44 72.92 08/18/2004 60.00 - 30.74.3614.1 FACKRELL, THOMAS 137.96 36.14 101.82 07/21/2004 122.14- 22.51.1295.1 FAMCO 61.49 60.86 .63 08/31/2004 30.29 - 22.51.3100.4 FENTON,SHARA 25.56 24.58 .98 08/1212004 36.32 - 30.74.2568.2 FINLEY, JEFFREY 194.24 77.22 117.02 07/21/2004 130.72 - 21.21.9122.2 FIRST AMERICAN EXCHANGE C 92.35 37.35 27.99 27.01 21.21.9126.2 FIRST AMERICAN EXCHANGE C 87.45 33.43 27.01 27.01 30.74.1006.1 FISHEL, GEORGE 267.14 120.83 146.31 08J17/2004 142.39 - 22.51.3206.4 FLATEN, DON 146.60 74.84 71.76 07/19/2004 120.78 - 23.01.1164.4 FLATEN, ROBERT 119.34 110.48 8.86 08/26/2004 80.00 - 23.01.1200.2 FRED SCHIMPH 204.38 124.02 80.36 08/23/2004 64.34 - 23.02.4930.4 FREEMAN, SARAH 143.60 60.48 83.12 08/13/2004 50.00 - 23.01.0832.1 FRIENDS OF CHILDREN & FAMlI 28.06 16.75 11.31 07/13/2004 67.74 - 24.04.1236.2 FRY, DONALD 59.72 30.84 28.88 07/21/2004 29.86 - 23.01.1231.1 FUHRMAN, JAMES 5.88 5.44 .44 02117/2004 3.48 - 30.74.2710.1 GAILEY, BRON 104.96 46.60 58.36 08/23/2004 49.08 - 32.32.4308.3 GALLEGOS, JOSEPH & MARl ELI 58.58 37.06 21.52 37.72.0200.1 GALLOWAY, KARL & NONA 116.40 55.26 61.14 07/19/2004 55.26 - 22.50.4518.5 GAMBLIN, MIKE 155.66 90.84 64.82 08/16/2004 101.80 - 30.74.0096.1 GAMMIE, ALLEN & LISA 148.94 73.00 75.94 . 07/23/2004 59.28 - 22.50.1996.2 GARCIA, CHRISSY 52.53 48.54 3.99 08/27/2004 50.00 - 23.02.1170.3 GODBY, ORVILLE & PHOEBE 179.85 4.23 54.62 58.54 62.46 06/15/2004 97.36 - 23.01.0340.2 GOSSI, NICK 64.88 59.98 4.90 09/07/2004 45.72 - 22.50.3908.1 GRAHAM, JOHN & KATHLEEN 74.20 72.06 2.14 09/21/2004 60.00 - 24.04.1146.2 GREEN LANCE & GLORIA 37.14 36.40 .74 09/21/2004 65.00 - 24.04.1206.1 GREEN, KEVIN 75.88 37.94 37.94 07/21/2004 78.98 - 22.51.3350.1 GREGORY, STEVEN 64.18 35.30 28.88 0810212004 28.88 - 23.02.2110.3 GRIFFETH, JEFF 124.00 70.60 53.40 07/20/2004 49.48 - 24.04.2276.2 GROAT, DARLA 253.17 16.72 236.45 04/16/2004 102.68 - 30.74.3176.3 GROSSL, EDNA 106.08 51.18 54.90 08/18/2004 70.00 - 23.02.4290.1 GROSSO, SHADOW 83.42 26.10 27.08 25.12 5.12 07/21/2004 50.00 - ... in Msg colu mn indicates no Nolice is to be sent CC ,Y i I CITY OF MERIDIAN Delinquent Account List- council Page: 4 Standard Payment Customers Sep 21, 2004 03:52pm Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 08/2012004 07120/2004 06f20f2004 Date Amount 46.46.7034.1 GUARANTEED QUAILITY HOME: 6.82 4.46 2.36 24.04.1620.7 GUYMON, GREG & ALISON 158.18 77.56 80.62 09/0212004 80.00 - 23.02.5150.2 HAMMACK, CHRIS & LAURA 59.60 54.70 4.90 09/14f2004 29.50 - 24.04.1790.3 HAMMER, MARCIE 161.15 14.33 15.62 131.20 05/05f2004 10.00. 22.50.2416.1 HANSEN,KORY 95.38 51.88 43.50 07/29/2004 47.42. 24.04.0512.3 HARRIS, KATHY 88.82 44.90 43.92 09/0212004 40.00 . 25.05.0506.1 HART, RANDY 322.20 169.92 152.28 07/28/2004 159.74 - 22.50.0218.2 HARWOOD, DONNA L 46.78 39.78 7.00 0910212004 20.28 - 30.74.0690.2 HATCHER, PENNY 63.64 34.76 28.88 08f1712004 31 .82 - 24.03.0336.1 HAYS, ROGER 49.26 25.12 24.14 07/21/2004 49.26 - 34.34.5080.1 HEARTLAND CONSTRUCTION 119.56 29.40 29.40 33.32 27.44 36.69.0694.2 HEATON, CHAD & HEATHER 87.78 46.44 41.34 08/17/2004 90.00 - 24.04.0566.2 HEILLER, JAMES 48.28 24.14 24.14 08/24f2004 25.12. 21.21.9114.1 HERMANSON, BRYAN & KARl 73.40 39.47 18.83 7.55 7.55 05/14f2004 11.31 - 35.35.0047.2 HERSLEY, scorr 41.26 41.14 .12 07119f2004 39.34 - 24.03.0036.2 HESTER, CHRISTINE 248.30 151.40 96.90 08/1812004 55.74 - 24.03.0094.2 HESTER, CHRISTINE A 76.52 36.30 40.22 08/18/2004 37.28 - 22.51.0928.3 HICKEY, FA 69.49 68.96 .53 08/31/2004 56.13 - 22.50.0592.2 HIEB, JOHNN 76.88 28.60 24.14 24.14 06/10/2004 69.64 - 34.34.6090.1 HIGH DESERT CONSTRUCTION 11.19 8.38 2.81 22.50.4594.3 HINSHAW, TONY & KATHY 47.31 43.48 3.83 09f16/2004 39.02 - 30.30.6032.2 HINSZ, LYNETTE 58.62 29,86 28,76 07119/2004 29.00 - , 29.07.0998.3 HISLOP, TOM 90.46 50.40 40.06 08117/2004 36.14 - 30.74.0688.3 HISLOP, TOM 110.68 58.28 52~40 . 08/17/2004 35.74 - 29.07.1096.2 HISLOP, TOM & HATCHER, PEN 175.40 40.04 31,66 31.66 72.04 08/17/2004 32.64 - 24.04.1792.2 HOHENSHEL T, JOAN 114.50 109.50 5.00 09/21/2004. 100.58 - 22.50.0680.1 HOOVER,L YND M 108.30 .52.46 c55.84 . CC 07/21/2004 80.32 - .22.50.0678.1 HOOVER, L YNDM 241.72 149.06 92.66 07/14f2004 103.00 - 30.74.3966.1 HOSAC, JAMES 92.74 38.04 54.70 07/21f2004 " 88.96 . 30.30.6128.2 HOUDE, RICHARD & CATHRYN 71.82 35.42 36.40 08/27/2004 40.78 - 36.69.1276.2 HOWARD, DONALD & CAROLYN 95.68 31.24 64.44 04/21/2004 35.32 - 23.01.0420.1 HOWARD, TREVIS 64.88 53.84 11.04 09/21/2004 100.00 - 22.50.0226.1 HOWELL, JAMES 229.70 70.05 66.57 66.57 26.51 03/04/2004 693.00 - 37.37.3702.2 HULSEY, KEVIN 92.88 47.42 45.46 08/0212004 45.46 - 22.51.0510.4 HUNT, WESLEY 84.44 47.88 36.56 08/17/2004 57.51 - 36.69.0747.1 HUNTS BLUFF HOMEOWNERS I 102.66 19.16 35.82 19.16 28.52 03/2212004 6.42- 36.69.0926.2 HUTTING, DENNIS & RANAE 910.06 835.76 74.30 07/23/2004 44.90 - 20.47.0064.1 HYONG, PAK 51.76 26.64 25.12 07/21/2004 24.14 - 36.65.3112.1 JACOBS, MARIE 66.26 32.64 33.62 07 f1212004 64.30 - 36.68.0046.1 JACOBSEN, JASON & LIANNA 136.46 36.14 65.16 35.16 07121/2004 73.26 - 23.23.3012.2 JAEGER,KEVIN & CLAY, TINA 55.66 42.82 12.84 09f21/2004 23.00 - 35.65.0666.2 JAMESON, BRETT 68.36 33.20 35.16 09107/2004 33.36 - 36.69.0196.1 JENSEN, DONNA & DARIN 137.34 63.28 74.06 0711212004 121.66 - 22.51.0302.7 JEPSON, MIKE & JAMIE 89.34 48.70 40.64 08/3112004 36.40 - 32.32.4830.1 JEWETT, JAMES L 78.56 25.12 21.36 25.12 6.96 24.03.0024.2 JLC PROPERTIES, LLC 93.53 64.50 29.03 20.46.0264.4 JOHANSEN FAMILY TRUST 135.42 71.90 63.52 07/21/2004 106.46 - 23.01.2710.2 JOHNSON,MARC 154.82 65.36 44.24 45.22 07/07/2004 39.34 - 36.69.0310.1 JOHNSTON, DENISE 114.46 57.72 56.74 08/17/2004 55.20 - 22.51.4290.1 JONES, BRET 239.26 119.57 119.69 08/17/2004 108.41 - 20.47.1036.2 JONES, FAROL 108.96 52.30 56.66 08/11 f2004 64.90 - 24.04.1138.2 JONES, NATHAN & SARAH 99.10 33.36 34.34 31 .40 07/21f2004 31.40 - 20.46.0802.4 JUDY, VICTOR 100.60 51.06 49.54 07/21/2004 43.66 - 22.51.2711.1 KCRD LLC. 95.70 62.82 32.88 07120/2004 48.02 - 22.51.2710.1 KCRD LLC. 218.66 106.49 112.17 07/2012004 404.82 - ... in Msg column indicates no Notice is to be sent CC {-. f i CITY OF MERIDIAN Delinquent Account List- council Page: 5 Standard Payment Customers Sep 21,2004 03:52pm Current Period: 1010512004 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non.Delinq 0812012004 0712012004 08/2012004 Date Amount 30.74.0316.1 KELLY, KENDALL B 118.02 59.60 58.42 09/07/2004 50.00 - 24.04.1886.3 KELTON, RANDY & ROBERT 158.85 25.43 66.22 67.20 0712012004 65.24 - 22.50.0594.2 KINDALL, AARON & MISTIE 68.88 44.78 24.10 0811912004 50.00 - 23.02.0464.2 KLEIN, RANDY & LINDA 145.22 81.70 63.52 24.04.1204.2 KNIGHT, TIMOTHY 46.78 22.90 23.88 07/2112004 47.76 - 22.51.3570.4 KNOX, JERRY & NORMA 232.58 75.84 61.58 93.54 1.62 07/1912004 50.00 - 24.04.2262.1 KREEGAR, KRISTOPHER 87.30 85.80 1.50 0911412004 85.00 - 30.30.6162.2 KRIDER, ROBERT & TINA 78.68 40.32 38.36 0811612004 39.34 - 20.46.0852.1 KRISHNEK, JOHN 89.46 89.46 0311112004 31 .40 - 22.50.4642.3 KUGEL, LISA 187.20 131.54 55.66 09/21/2004 25.00 - 32.32.4036.2 KYLE, GEORGE 41.98 41.96 .02 08117/2004 42.92 - 23.01.1950.2 LADD, RONALD & MILDRED 196.39 104.24 67.44 24.71 22.50c0512.2 LANDER, ANTHONY 156.06 156.06 02/2312004 55.00 - 23.02.4490.2 LARSON, LEIF 100.64 74.64 26.00 09121/2004 50.00 - 35.65.0260.2 LARSON, WADE & LAURI 129.14 61.14 68.00 0811912004 33.46 - 22.50.3818.1 LEE, JEROD 111.72 54.66 57.06 08/0612004 50.20 - 46.46.6318.2 LEE, PAUL HOJOONG 67.71 39.02 28.69 23.02.5050.3 LIDDELL, JOSH & SARA 172.66 76.82 95.84 0612312004 55.26 - 37.72.0228.1 LOWERY, WILLIAM 67.22 67.22 0711912004 159.80 - 23.02.5510.2 LUNA, JAMES & LORI 266.56 135.73 130.83 0810612004 103.39 - 25.25.0116.2 MACHO, MATTHEW & JENNIFEF 74.10 50.68 23.42 0811712004 40.00 - 23.02.4480.1 MADRID, JOSEPH F 119.98 47.74 72.24 08117f2004 47.74 - 22.50.2336.1 MAGNUSON, ERIC 131.90. 62.00 69.90 07121/2004 106.86.- 22.50.1686.5 MAHATHY, ANTHONY 224.96 56.30 69.88 50.86 47.92 05118/2004 54.78 - 36.36.1130.1 MALLON CONSTRUCTION 5,578.49 5,575.01 3.48 30.74.2642.1 MANWARING, MARK 212.08 90.06 122.02 08116/2004 . 62.24 - 29.07.0900.2 MARK WOOD 173.82 64.14 109.68 . 08126/2004 88.70 - 20.46.5014.1 MARSHALLS CLOTHING STORE 915.06 806.05 109.01 07119/2004' 538.20 - 24.03.0274.3 MARTIN, BILL & DEANA 85.02 52.80 32.22 07 f1612004 68.36 . 25.25.0136.2 MARTIN, DAVID & SHERRIE 150.66 89.84 60.82 08f18f2004 59.84 - 24.04.1548.2 MARX, JANA & BRADLEY, JON 232.82 94.06 138.76 08f1712004 102.88 - 23.02.2280.1 MASLEN, JENNY 67.20 53.60 13.60 09/10f2004 65.00 - 22.51.3116.1 MASONHEIMER, STEVE 54.52 29.98 24.54 07/1912004 24.54 - 22.51.2725.1 MASTER ROOTER 72.82 67.72 3.48 1.62 24.04.1626.1 MAXEY, SHANE & MICHELLE 180.84 100.34 80.50 08/1712004 120.00 - 30.74.2826.2 MCCASHLAND, DAVID 95.96 70.12 25.84 0910912004 35.00 - 24.04.1880.1 MCCUE, DENNIS & RHONDA 112.32 57.38 54.94 0811612004 100.00 - 23.01.0090.2 MCFADDEN, CLEORA 130.32 91.40 38.92 0712712004 34.02 - 23.02.3660.2 MCFADDEN, CLEORA 119.86 61.40 58.46 0712612004 47.68 - 22.50.0400.3 MCFADDEN, CLEORA 130.84 69.12 61.72 0712612004 48.00 - 23.01.0080.1 MCFADDEN, CLEORA 129.34 73.76 55.58 0712612004 44.80 - 37.37.5010.1 MCFATE, DAVID E. 132.96 81.52 51.44 0712112004 32.64 - 22.51.3246.1 MCKAGUE, RICK 83.93 43.54 35.16 5.23 0910712004 32.00 - 30.74.1046.1 MCKINLEY, JUNE 62.64 28.39 33.29 .96 07115/2004 47.00 - 20.46.0558.2 MCKNIGHT, DANIEL 148.10 89.32 58.78 08/18/2004 89.14- 22.50.2126.1 MCMAHAN, BRIAN 80.62 52.46 28.16 08116/2004 60.00 - 23.02.3892.1 MCNALLEY, RUSSELL 65.90 50.08 15.82 09117/2004 100.00 - 23.01.2730.1 MELLEN, ANGELA 253.74 142.82 110.92 08118/2004 99.30 - 24.04.2052.2 MENDENHALL, ALAN 163.44 80.74 82.70 07122/2004 59.18 - 30.74.3790.1 MERRITHEW, ROBERT 78.82 38.92 39.90 08/16/2004 36.16 - 46.46.7105.1 MESSINA VILLAGE - WATER FE, 6.96 3.48 3.48 0911412004 3.48- 22.50.4032.3 MICHAILOFF, ERNEST 111.56 65.36 46.20 0811712004 36.40 - 30.74.3698.1 MILLER. GREGORY & ERICA 110.10 88.36 21.74 09/0112004 140.00 - 24.03.0102.1 MILLER. KENT & JENNIFER 84.70 43.82 40.88 08/1712004 40.88 - 22.50.2352.2 MILLER, SARAH 57.32 30.40 26.92 07/2912004 77.82 - ... in Msg column indicates no Notice is to be sent ". CITY Of MERIDIAN Delinquent Account List- council Page: 6 Standard Payment Customers Sep 21, 2004 03:53pm Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 08/20/2004 07120/2004 06/20/2004 Date Amount 35.35.0141.3 MINGAR, JOHN 46.46 41.14 5.32 08/24/2004 35.00 - 37.37.3612.3 MOONEY, BRYAN 86.02 43.50 42.52 08/13/2004 40.00 - 24,04.1634.1 MOORE, RUSSELL C 115.38 46.84 68.54 08/03/2004 100.00 - 24.03.0889.1 MORNING GLORY #2 HOA 20.88 3.48 3.48 3.48 10.44 23.02.5630.2 MORRISON, DWAYNE 131.59 43.26 46.20 42.13 07119/2004 47.53 - 22.50.0786.2 MULLIGAN, JOHN 136.89 76.48 60.41 07119/2004 45.56 - 22.51.0482.1 MURRAY, SONDRA MURRAY 162.64 122.86 39.78 09/17/2004 60.00 - 25.25.1104.2 MUSTAGOG, ALBERT 79.28 23.88 23.88 23.88 7.64 06/17/2004 20.00 - 30.74.3654.3 NAGLE, GEORGE & JUDY 89.58 29.86 27.90 31.82 07/21/2004 35.74 - 36.68.0314.1 NEGRETTE,ANTHONY 47.00 43.50 3.50 08/2412004 41.96 - 22.50.1228.2 NGUYEN,HUONG 114.66 40.54 37.06 37.06 22.51.0390.1 NORA, LLC 61.27 30.21 29.51 1.55 09107/2004 35.48 - 30.30.6260.2 NOSAREV, LIllY 47.39 39.02 8.37 20.47.1224.2 NYLAND, BRIAN & ANGELA 116.10 46.32 38.92 30.86 08/16/2004 40.00 - 30.74.3352.2 O'LEARY, MIKE & WEBB, ERIC 78.05 58.20 19.85 07127/2004 105.44 - 25.25.0084.1 OLIVER CLEAVER 56.27 17.60 21.36 13.83 3.48 25.25.0086.1 OLIVER CLEAVER 56.27 17.60 21.36 13.83 3.48 36.69.1306.1 OLMSTEAD, DANIEL 240.86 116.02 124.84 08106/2004 96.42 - 30.74.3512.3 OSIPCHUK, ALEKSANDR & lES' 127.84 38.04 49.80 40.00 22.51.3430.2 OVERTON, DAVID 54.36 5.44 25.44 23.48 0710212004 56.31 - 21 .48.1632.2 PALMER, STEPHEN 78.37 41.52 36.85 30.74.3418.3 PALMERTREE, CONSTANCE & E 180.12 84.08 96.04 07/2212004 126.86 - 25.05.0428.1 PALOMO, ALEX 98.34 78.12 20.22 08/3112004 50.00 - 32.32.4666.1 PARK HOMES 5.39 3.48 1.91 32.32.4664.1 PARK HOMES INC 6.37 4.46 1.91 23.02.6710.2 PARR,RYAN 67.56 34.76 32.80 08/18/2004 57.76 - 30.74.3970.1 PATE, ERIC & LINDA 82.74 39.90 42.84 08/17/2004 .. 42.84- . . . 34.34.6038.1 PAUL NEWMAN & SONS BUILOE 64.64 35.16 25.02 4.46 36.69.2276.2 PEART, JOHN OR ERICA 65.00 64.00 1.00 09/21/2004 69.70 - 36.69.0452.2 PERCIFIELD, TIMOTHY & MISTY 79.34 40.16 39.18 . 08/19/2004 39.18 - 23.02.6510.2 PETERSON, RONALD K 113.88 56.50 57.38 08/03/2004 48.20 - 30.30.0002.1 PETRA INC 248.81 86.41 124.74 11.31 26.35 30.30.0001.1 PETRA INC 445.02 262.20 182.82 20.46.4786.1 PETSMART 649.95 291.18 358.77 08/25/2004 652.71 - 36.69.1620.3 PHILLIPS, MARK & JALENE 162.32 82.14 80.18 08/24/2004 108.60 - 36.69.1008.1 PHILLIPS, ROY 79.14 36.14 43.00 07/21/2004 35.16 - 37.37.3868.3 PICCOLA, NATALIE & JASON 77.37 40.16 37.21 09/15/2004 40.00 - 22.51.4000.3 PIONEER FINANCE, llC 110.42 59.89 50.53 07128f2004 45.63 - 24.04.1412.1 PLUMLEY, RODNEY & M. NAOM 81.88 66.20 15.68 0910712004 47.58 - 30.74.2982.2 PNIOWER, CLARA 63.92 32.94 30.98 08f1112004 33.92 - 24.03.0852.1 POFFENBERGER, EUGENE & El 101.28 46.42 54.86 07/2812004 128.48 - 23.02.1840.2 PORTENIER, ROBERT & RACHE 163.12 55.08 50.62 46.70 10.72 08/1312004 35.00 - 23.02.0418.2 PRICE, DOUGLAS 207.30 120.58 86.72 08/17/2004 63.20 - 23.01.3490.3 PRIEST, DONNA 15.25 15.25 06/15/2004 61.74 - 35.65.0610.2 PRIMEAUX, MARK & KATRINA 94.84 46.44 48.40 08/09/2004 46.44 - 30.74.2456.1 PRINCE, MALCOM & TINA 116.20 92.68 23.52 09/08/2004 78.96 - 23.01.0100.2 PYLlCAN, WOODROW A. 131.29 131.29 02118/2003 45.26 - 30.74.0902.2 RACKHAM, LARRY 55.20 25.29 29.91 08f17/2004 44.00 - 24.04.1838.3 RADICAN, DONALD & CYNTHIA 118.86 54.04 64.82 08f17/2004 61.88 - 23.02.1450.1 RANSLEY, MICHAEL E 123.04 123.02 .02 08/24/2004 96.00 - 30.74.3420.3 RANSOM, PATRICIA 136.84 69.40 67.44 08131/2004 14.82 - 30.30.6246.1 RED STAR CONSTRUCTION 58.88 32.64 20.80 5.44 23.02.0412.2 REID, JOHN 228.66 137.44 91.22 08/18/2004 123.18 - 25.05.0720.2 RICHARDSON, HARRY & LORI 172.44 87.20 85.24 08/17/2004 130.34 - 22.50.0306.2 RITTENHOUSE, CRAIG 621.90 302.37 319.53 07/2212004 229.29 - ... in Msg column indicates no Notice is to be sent /' CITY O,F MERIDIAN Delinquent Account List- council Page: 7 Standard Payment Customers Sep 21, 2004 03:53pm Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 08/20/2004 07/20/2004 06/20/2004 Date Amount 36.36.1038.1 ROBERT PIERCE CONSTRUCT!< 72.80 47.68 25.12 08/12/2004 16.85 - 31.52.0269.2 ROUND TABLE PIZZA 310.22 105.40 127.94 67.18 9.70 03/10/2004 13.40 - 22.51.1318.1 R-TEC CORPORATION 92.89 79.59 13.30 08/03/2004 75.13 - 22.51.1317.1 R-TEC CORPORATION 343.64 266.66 76.98 08/03/2004 124.46 - 22.50.0090.1 SABA, VIRGINA 158.96 85.14 73.82 08/1 012004 90.10 - 37.72.0250.2 SAPIENS, ALEXANDER & L1SET 133.72 42.94 45.88 44.90 06/23/2004 43.92 - 24.04.0548.2 SAUER, DAVID 168.66 53.20 70.46 42.42 2.58 07/27/2004 65.00 - 30.74.2890.3 SCHAFFER,ROBERT 115.76 55.92 59.84 08/1212004 56.78 - 35.65.0872.4 SCHILD, LES 42.24 17.20 25.04 07/26/2004 29.50 - 22.51.3720.2 SCHOW, BART & ALISSA 193.56 107.94 84.86 .76 08/18/2004 84.00 - 34.34.6068.1 SCHROEDER ENT 38.96 21.36 17.60 08/13/2004 21 .08 - 37.37.5056.1 SCHROEDER ENT 8.79 5.31 3.48 20.46.0532.3 SCHUETTE, JEAN C 53.72 28.60 25.12 07/20/2004 24.14 - 23.01.2740.2 SEEDS, DOUGLAS & BARBARA 135.74 76.96 58.78 08103/2004 44.08 - 35.35.2392.2 SEMMER, CHAD & MARY 56.24 36.40 19.84 08/18/2004 80.00 - 37.37.4110.2 SHADDICK, FREDERICK & CARC 36.22 36.14 .08 09/07/2004 5.60 - 30.74.0322.2 SHELDON, PAM 74.86 74.64 .22 09/14/2004 100.00 - 30.74.3242.1 SHEL TRON, ROGER 99.56 53.70 45.66 08/13/2004 52.16 - 22.50.1910.4 SHEL TRON, ROGER 67.40 43.48 43.92 06/1312004 42.94 - 30.74.3248.1 SHIELDS, KELLEY 211.12 89.58 121.54 08/17/2004 101.74 - 24.03.0292.1 SHURTZ, ROD 304.86 156.16 148.70 08/18/2004 118.62 - 30.74.3096.1 SIGMOND, SERGIO 100.40 50.20 50.20 08/17/2004 97.46 - 36.69.0048.1 SILVERIA, ROBERTA 157.06 156.72 .34 08/24/2004. 144.92 - 30.74.2506.3 SIMPSON, KENNETH & AMY 294.06 126.78 130.90 36.36 06/03/2004 118.00 - 24.04.1302.1 SIMS, ELLEN 57.24 29.60 27.64 07/19/2004 27.64 - 23.02.0380.1 SKIVER, WAYNE D 92.70 52.69 39.61 .20 08/17/2004 40.59 - '. 23.02.3962.4 SLENDER. LEONARD & BOSWEI 46.06 41.02 7.04 .06130/2004 32.00 - 30.74.1086.3 SLYTER, GORDON 84.50 50.78 33.72 09107/2004 60.00 - 36.69.0862.2 SMITH, JOHN & MARY 131.00 65.50 65.50 08/17/2004 66.44 - . 22.50.0150.2 SMITH, RON 48.40 44.78 3.62 08/03/2004 105.64 - 23.02.1360.2 SMITH, SHIRLEY 136.66 79.40 59.26 . 07/09/2004 79.32 - 22.51 .3090.3 SOLTAU, CYRIL 88.84 49.10 39.74 08/18/2004 36.80 - 23.02.0180.2 SPANGLER, STEVE 86.20 31.38 27.90 26.92 07/06/2004 55.60 - 36.68.0010.3 SPEISER, JEFF & MARGARET 58.56 52.32 6.24 09/13/2004 50.00 - 30.74.2594.1 SPJUTE, CARL & DEANNA 203.52 114.72 86.80 09108/2004 77.48 - 24.04.7001.1 ST ALPHONSUS 6.96 3.48 3.46 07/22/2004 264.16 - 24.03.0426.2 STAGGERS, PERRY 333.06 165.80 167.26 09/08/2004 100.00 - 30.30.6334.2 STEELE, STEVEN & DEBBIE 97.68 50.36 47.32 08/3112004 45.00 - 22.51.2800.1 STEVEN HILL 9.56 7.94 1.62 09/01/2004 8.38 - 36.36.1044.2 STONE, CHAUN & MALlSA 113.14 38.04 37.06 38.04 22.50.4482.3 STONE,HAROLD 101.10 58.66 42.44 09/07/2004 35.58 - 24.03.9741.1 STORAGE CUBBY'S 200.90 173.02 27.88 08/17/2004 141.66 - 23.02.2564.2 SWEENY, BRAD & TIFFANI 109.56 108.64 .94 08/24/2004 75.00 - 23.02.1670.1 SWENSON, MILDRED 69.92 36.21 33.71 07/21/2004 39.98 - 24.04.1720.2 TAYLOR, KARl 93.06 64.16 28.90 08/24/2004 40.00 - 22.50.1020.1 TECO INVESTMENTS 121.72 67.82 53.90 08/19/2004 36.00 - 37.72.0174.3 TENNANT,BARBARA 84.96 68.74 16.22 09f07/2004 35.00 - 20.47.0052.4 TENNANT, ROBERT & CONNIE 120.48 55.24 49.80 15.44 08102/2004 100.00 - 22.51.1172.3 THOMASIANDERSON PARTNER 85.49 31.47 27.01 27.01 06/1512004 55.00 - 22.50.0350.1 THOMASSON, DAVID C 189.72 132.08 57.64 09/17/2004 73.32 - 23.01.0820.1 THOMPSON, JAMES 35.30 34.32 .98 07/13/2004 55.80 - 22.50.2110.2 THOMPSON, RHONDA 99.44 62.76 36.68 09/0712004 50.00 - 20.47.1076.2 TIMIAN, MICHAEL 94.52 93.54 .98 09/21/2004 74.38 - 33.33.9096.1 TOUCHMARK OF TREASURE W 35.20 17.60 17.60 08/31/2004 17.60 - 33.33.9074.1 TOUCHMARK OF TREASURE W 33.64 27.64 6.00 08/31/2004 20.12 - ... in Msg column indicates no Notice is to be sent I~..__H i CITY OF MERIDIAN Delinquent Account List- cou ncil Page: 8 Standard Payment Customers Sep 21, 2004 03:54pm Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 08/20/2004 07/2012004 06/20/2004 Date Amount 33.33.9090.1 TOUCHMARK OF TREASURE VI'- 29.04 27.64 1.40 09/07/2004 25.29 - 23.23.1001.1 TRAMORE SENIOR COMMUNln 1,964.56 1,399.54 565.02 07/26/2004 489.12 - 21.48.2693.1 TREASURE VALLEY BUS CTR 420.08 67.72 352.36 07/26/2004 31 .90 - 35.35.3028.1 TRINITY HOMES 156.13 47.68 74.00 34.45 06/16/2004 200.00 - 35.35.3032.1 TRINITY HOMES 166.80 96.56 70.24 08/10/2004 55.20 - 37.37.3912.1 TRINITY HOMES 45.56 36.20 9.36 30.74.2386.2 TUPPER, PAXTON & APRIL 143.18 71.10 72.08 08f2312004 63.26 - 22.50.4522.1 UGARRIZA, SHELBY 137.06 78.00 59.06 08/11/2004 40.00 - 23.02.4840.4 VALESKO, DONALD 62.48 62.44 .04 09107/2004 65.34 . 22.51.1144.2 VANCE, JIM & DERRIAN 76.68 4.97 71.71 30.30.6144.2 VANPAEPEGHEM, A QUINN 89.94 46.44 43.50 08/19/2004 45.46 - 23.01.0780.3 VELMA BUCK LIFE ESTATES 84.10 84.09 .01 08/26/2004 54.14 - 24.03.0030.2 VERHEIJEN, ERIC & CHRISTIE 124.90 40.00 40.98 43.92 24.04.0522.3 VERNON, KEN & LOU ANN 61.25 33.58 27.67 08/02/2004 141.56 - 22.50.0136.3 VICTORY, CHRIS 194.20 107.66 86.54 08/17 f2004 64.98 - 22.50.4586.2 VICTORY, MICHAEL & YUNSUK 63.18 42.64 20.54 08/1112004 41.08 - 23.02.1480.5 VIEW POINT SERVICES-AFFINI1 575.33 174.91 210.43 189.99 06/14/2004 224.15 - 23.02.4550.1 VINCENT, TOMMY 123.46 63.20 60.26 08f23/2004 46.44 - 22.51.3094.2 VNUK, JOHN 95.96 65.70 30.26 08f19/2004 59.28 - 23.02.2250.4 WAGSTAFF, DENMAN 137.08 51.32 63.52 22.24 23.01.0450.7 WALKER, TERESA 36.32 28.60 7.72 07123/2004 30.00 - 20.46.6000.2 WALMART STORE 01-2862 3,109.11 2,840.01 269.10 08126/2004 1,146.98 - 22.51 :3830.1 WALSH, RICHARD JAY 106.20 106.02 .18 08125/2004 48.46 - 23.01.3340.1 WALSH, RON 136.52 . 136.52 01116/2002 - 29.17- 25.25.4528.2 WARD, JENNIE 89.42 20.38 20.38 20.38 28.28 02/10/2004 86.64 - 22.50.0610.1 WASHINGTON SQUARE APARTI 1,577.81 645.53 516.61 415.67 07121/2004 436.25 - 22.50.0638.1 WASHINGTON SQUARE APARTI 884.76 322.72 290.82 271.22 07/21/2004 . 282.00 - 22.50.0636.1. WASHINGTON SQUARE APARTI 1,107.84 439.52 352.74 315.58 07/21/2004 336.00 - 22.50.4296.2 WATKINS,JOHN 165.14 95.58 69.56 07/20f2004 64.92 - 24.03.0302.2 WATTS, MELVIN & SONDEE 121.74 57.38 64.36 08/17/2004 50.00 - 22.51.3310.2 WEBB, MICHAEL 133.68 86.65 44.35 2.68 08/18/2004 87.00 - 22.51.4310.2 WESELY, DANNY 25.19 12.01 13.18 09/15/2004 7.55 - 36.69.2298.1 WESEMAN, DIANE 203.26 81.24 122.02 08/18/2004 70.46 - 23.01.1110.2 WEST, JONI 70.38 42.32 28.06 07/08/2004 76.34 - 30.74.3204.1 WHITE, TAWNYA 54.30 26.66 27.64 08/1712004 57.64 - 32.32.4698.2 WHITNEY, TYLER 91.90 46.44 45.46 07/2712004 44.48 - 30.74.3708.3 WILBURN, STEVEN 126.46 78.72 47.74 08/1812004 82.72 - 22.50.0208.1 WILSON, MITCHELL D 94.22 51.32 42.90 09f01/2004 21.00 - 24.03.0506.2 WOOD, RONNI& LEIGH 72.56 72.50 .06 09f07/2004 89.10 - 23.01.1000.3 WRIGHT, BRANDON 79.56 42.50 37.06 07 f22/2004 37.06 - 23.02.2960.1 WRIGHT, FRANCIS 56.15 53.21 2.94 09f08/2004 30.13 - 35.35.0183.2 WUNDER. PATRICIA 55.80 28.88 26.92 08106/2004 28.88 - 32.32.4012.2 YOCH, PAUL & JENNIFER 39.38 20.38 19.00 06/22/2004 20.38 - 23.02.0650.2 YOUNG, AUSTIN L 109.82 48.02 61.80 07121/2004 92.66 - 22.50.3784.1 ZAVALA, JOSE 148.82 45.76 68.36 34.70 07121/2004 85.00 - 22.51.3110.2 ZEIMER, DALLENE 37.32 34.88 2.44 09108/2004 26.50 - Grand Totals: 64,653.90 37,988.03 21,380.59 3,410.39 1,874.89 ... in Msg column indicates no Notice is to be sent (~ i CITY qF MERIDIAN Delinquent Account List- council Standard Payment Customers Current Period: 10/05/2004 No Delinquent Minimum AmountDelinquent Balance Page: 9 Sep 21, 2004 03:54pm Cust No Name Balance Non-Delinq 08/20/2004 07/20/2004 06/20/2004 Last Pmt Date Last pmt Amount Report Criteria: Terminated customers not included Customer.Cust No 0 = {<) 880000001 Customer. Bill Cycle = 1 ... in Msg column indicates no Notice is to be sent DELINQUENCY FOR TURN OFF SCHEDULED FOR September 22, 2004 CYCLE 1 " . ,'-' MAYOR: This is to inform you in writing, if you so choose, that you have the right to a pre-termination hearing at 7:30 P.M. Tuesday, September 21, 2004, before the Mayor and City Council, to appear in person to be judged on the facts and to defend the claim made by this City that your water, sewer and trash bill is delinquent. You may retain counsel. This service will be discontinued on . September 22,.2004,unless payment is received infull.Is"ii:...; "Cc ..~.'_ there. anyone present who wishes to contest his or her, '" ".! , . n,. ,. water, sewer and trash delinquency? . . "" '.;'" (No response.) MAYOR: They are hereby informed that they may appeal or have the decision of the City reviewed by the Fourth Judicial District Court, pursuant to Idaho State Code. Even though they appeal, their water will be shut off. The amount of the tum-offlist is $26,665.87 September 1 7, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21,2004 ITEM NO. 5-H REQUEST Well 25 Pump House Design - Civil Survey Change Order No. 1 AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ~orJ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at publiC meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. It CE SEP \ I, 2004 c.ty Of Mericlian city Clerk Office Memo To: Brad Watson From: Lenard Grady cc: Gary Smith Date: 9/16/2004 Re: Proposed Agenda a Items for September 21 , 2004 City Council Meeting The Public Works Department respectfully requests the following item(s) be placed on the September 21 City Council consent agenda: Well 25 Pump House Desian - Civil Survey Chanqe Order #1 Attached is a Change Order #1 for additional services required by Civil Survey for redesign of the pump house required by the State to accommodate the diesel storage (genset). The Change order amount is $5,891.00 bringing the total contract price not to exceed $30,311.94. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order #1 for additional work required on Well 25 Design and oversight for $5,891 With Civil Survey and authorize the Mayor to sign it. Well 20 PRV Telemetry Contract with Custom Electric Attached is a contract with Custom Electric for installation of Telemetry at two PRVs, which have been installed to divert water to ". the High Zone. The contract is for $12,690,::,;' Recommended Council Action: The Public Works Department recommends that City Council approves the contract for $4,000 for review of the System Development Fee with Environmental Finical Group and authorize the Mayor to sign it. From the desk of... Lenard Grady Staff Engineer Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 . Page 1 (208) 898-5500 Fax: (208)898-9551 gradyl@meridiancity.org CHANGE ORDER NO, 1 No.1 EFFECTIVE DATE 101/2004 DATE OF ISSUANCE 10/1/2004 OWNER City of Meridian CONTRACTOR N/A Contract Well 25 Pumpinq Facilities ENGINEER Civil Survey Description: See attached Memo. You are directed to make the following changes in the Contract Documents: Reason for Change Order: Additional change in design required for diesel storage near a well site. Attachments: (List documents supporting change): Memo from Civil Survey CHANGE IN CONTRACT PRICE: Original Contract Price $ 24,420.00 Net Increase (Decrease) from previous Change Orders No. - to - $ None Contract Price prior to this Change Order: $ 24,420.00 Net increase (decrease) of this Change Order: $ 5,891.00 Contract Price with all approved Change Orders: $ 30,311.94 RECOMMENDED: By: ENGINEER (Authorized Signature) Date: EJCDC 1910-8-8 (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. APPROVED: CHANGE IN CONTRACT TIMES: Original Contract Times: Substantial Completion: Ready for final payment (days or dates) Net change from previous Change Orders No. _ to No. - Substantial Completion: Ready for final payment (days) Contract Times prior to this Change Order: Substantial Completion: Ready for final payment (days or dates) Net increase (decrease) this Change Order: Substantial Completion: Ready for final payment: (days) Contract Times with all approved Change Orders: Substantial Completion: Ready for final payment: (days or dates) By: Mayor De Weerd Date: Attest: William Berg Jr., City Clerk Council Approval 9/21/04 Glenn K. Bennett, P,L.S. President Civil Sw"Vey Consultants, Inc. 100 South Adkins Way Suite 101 Meridian, Idaho 83642 (208)888-4312 Fax 888-0323 Timothy A. Burgess, r,E. Vice Presi dent September 8, 2004 Lenard Grady Staff Engineer City of Meridian 660 E. Wateliower Meridian,ID 83642 Re: We1125 - Additional Design Services Dear Len: Dming design of Well No, 25 additional services were provided to redesign the well building to accommodate the diesel powered generator inside the well building rather than a natmal gas powered generator outside the building as per om design services agreement. At the time we provided these services we felt the additional fees might be paid out of the original contract without a supplemental agreement. With the project billing sent to you on September 3, 2004 we have now billed a total of $26,010.65, of which $5,891.94 is attributable to the redesign effort. Om current contract has a total budget of $24,420.00. I am now requesting a supplemental agreement in the amount of $5,891.94 to cover the previously provided additional services and provide funding for the construction services on this project. Sincerely, CIVIL SURVEY CONSULTANTS, INC. ~~ Tim Bmgess, PE September 17, 2004 MERIDIAN CITY COUNCil MEETING APPLICANT September 21 , 2004 ITEM NO. 5..1 REQUEST Well 20 PRV Telemetry Contract with Custom Electric AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ~~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. ~ . City of Meridian Public Works Dept. ... C D R ' SEP \" 1.0n4 C't]" OfMericlian city Clerk Office Memo To: Brad Watson From: Lenard Grady CC: Gary Smith Date: 9/16/2004 Re: Proposed Agenda a Items for September 21, 2004 City Council Meeting The Public Works Department respectfully requests the following item(s) be placed on the September 21 City Council consent agenda: Well 25 Pump House Design - Civil Survey Change Order #1 Attached is a Change Order #1 for additional services required by Civil Survey for redesign of the pump house required by the State to accommodate the diesel storage (genset), The Change order amount is $5,891.00 bringing the total contract price not to exceed $30,311.94. Recommended Council Action: The Public Works Department recommends that City Council approves Change Order #1 for additional work required on Well 25 Design and oversight for $5,891 With Civil Survey and authorize the Mayor to sign it. Well 20 PRV Telemetry Contract with Custom Electric Attached is a contract with Custom Electric for installation of Telemetry at two PRVs, which have been installed to divert water to the High Zone. The contract is for $12,690. Recommended Council Action: The Public Works Department recommends that City Council approves the contract for $4,000 for review of the System Development Fee with Environmental Finical Group and authorize the Mayor to sign it. From the desk of... Lenard Grndy Staff Engineer Meridian Public Works Department 660 E. Watertower, Suite 200 Meridian, Idaho 83642 . Page 1 (208) 898-5500 Fax: (208) 898-9551 gradyl@rneridiancity.org STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE THIS AGREEMENT is dated the day of in the year 2004 by and between City of Meridian, Ada County, Idaho (hereinafter called OWNER) and Custom Electric (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1 WORK. The CONTRACTOR will complete all Work as specified or indicated in the Agreement. The WORK is generally described as follows: The project Telemetry for Well 20 PRY (two sites). The Project for which the Work under the Agreement is described as follows; Well 20 PRY Telemetry. All replacement materials and workmanship will meet the City of Meridian Standard Specifications and Drawings. The Contractor should become familiar with the specifications. Article 2 ENGINEER The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents, Article 3 CONTRACT TIME. The Work will be completed within thirty (30) days (calendar days) from the date when the Contract Time commences to run. Time is of the essence. Article 4 CONTRACT PRICE. OWNER will pay CONTRACTOR for completion of the Work in current funds as follows: Total Contract Price is $12,690,00. Article 5 PAYMENT PROCEDURES. The CONTRACTOR will submit an Application for Payment upon completion of the Work. Applications for Payment must be submitted to the Public Works Department. Payments. The OWNER will make progress payments on account of the Contract Price on the basis of CONTRACTOR's Application for Payment as recommended by the Public Works Department, on or about the 15th day of each month during construction for Applications submitted to the Public Works Department prior to the 1st day of that month. All progress payments will be on the basis of the progress of the work measured by the schedule of values established in Article 4. The OWNER may retain up to 5% of the amount of the payment until final completion and acceptance of all Work covered by this Agreement. Upon completion and acceptance of the Work, payment will be made in full, including retained percentages, less authorized deductions, within thirty (30) days, 3/31/2004 Page 1 Article 6 INTEREST. All moneys not paid when due will bear interest at 12% per annum or the maximum rate allowed by law at the place of Proj ect, whichever is less. Article 7 CONTRACTOR'S REPRESENTATIONS. In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations: 7.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. 7.2 The CONTRACTOR has studied carefully all drawings of physical conditions. 7.3 The CONTRACTOR has given Public Works Department written notice of all conflicts, errors or discrepancies that he has discovered and the written resolution thereofby ENGINEER is acceptable to CONTRACTOR. Article 8 CONTRACT DOCUMENTS. The Contract Documents, which comprise the entire agreement between the OWNER and the CONTRACTOR concerning the Work, consist of the following: 8.1 This Agreement. 8.2 Exhibits to this Agreement - N/ A. 8.3 Information For Bidders - N/A. 8.4 Drawings - Civil Survey Design Drawings for PRVs. 8.5 CONTRACTOR's Quote - 9/9/2004. 8.6 1999 Idaho Standards for Public Works Construction, including Division 100, except as superseded by the Information For Bidders, contained herein. 8.7 Revisions to the Standard Specifications and Special Provisions. 8.8 Documentation submitted by CONTRACTOR prior to Notice of Award. 8.9 The documents listed in paragraph 8.2 above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented by written Change Order. Article 9 MISCELLANEOUS. 9.1 No assignment by a party hereto of any rights under or interest in the Contract Documents will be binding on another party hereto without the \Vl'itten consent of the party sought to be bound; and specifically but without limitation moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. . 3/31/2004 Page 2 9.2 O"WNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and obligations contained in the Contract Documents. Article 10 OTHER PROVISIONS. None IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have been signed or identified by O"WNER and CONTRACTOR or by ENGINEER on their behalf. The Agreement will be effective on .2004. Owner CITY OF MElUDIAN Contractor Custom Electric By: Name: Mayor De Weerd By Attest: Name: William Berg. Jr. City Clerk City Council Approval: 9/21/2004 3/31/2004 Page 3 Custom Electric, Inc. 2800 West Idaho Blvd. Emmett, Idaho 83617 Ph, 208-365-2700 Fax, 208-365-2768 Idaho PUblic Works License # 12614-A-4(14) Idaho Electrical Contractor # C-03774 To: City of Meridian Public Works Dept Attn: Len Grady DESCRIPTION Price for PRV Site @ Well #20 Price includes 8Pt analog expansion module; module installation; PLC programming; HMI programming; InSql programming; wiring of pressure transducers and flowmeter from vault to existing RTU; system start-up Price for PRV site on Ustick Road (typical site installation) Price includes Radio set-up for communciation to Well #18; installation @ PRV site; New service @ PRV site; Antennae installation @ Well #18 and PRV site; PLC programming; HMI programming; InSql programming; system start-up A deduct of $1400.00 can be taken from any future site that reports to Well #18. Any future site that needs to report to another existing Well site, will be same price. Quote Cost Quote TOTAL .. $3,780.00 $8,910.00 $12,690.00 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 6 REQUEST Approval of the Partnership Agreement with PAL Soccer for Development of Lochsa Park AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See memo from Parks I Agreement Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. ~[;, r?';:~~~~~'r~t~~"~~:~~~~~~~~:;?;;"~; ~':~'~i ~~;1t:iJ:;:;:~,~,~'~0::;Jj;tf:':~ ~~~~j,( :'z' 'it ,j $'~~ Menalan Ji?aiKst&Reereati0nv~"J"i;{';k;:{ff:4'JkS';,:1';f;i;' ,1, ~~~"~~tlfli~~1;f!;~:,'~~~~:~~Jl;~tri Memo RECEIVED SEP 1 0 200~ City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg From: Doug Strong, Director \U Date: September 9, 2004 Re: PAL Soccer Agreement During the July Parks and Recreation Commission meeting the PAL Soccer Partnership Agreement was reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks Staff is requesting this item be put under the consent agenda for your September 21st meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the July 14, 2004 meeting is attached. Page 1 dvG;;di<<n 0;\ 10.\110 STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: ~ \\ L ~Gt.U_.1\ AC\f-L~.JY\h\J, , ,-., . Park: l\) t. ~\ ~\, . r- cJl<J . ' " -L, ',.. N\ pAL ApplIcant: ~0-\o (J\..-\..VJ,\.JLR.AJI.,:1fA.J) II I P&R Commission Meeting Date:', - \ q - D~ Recommendrati~~: {\\\)~ t ~ \,,0 ~~ \-'()~l>\\\ \.tu ,Q.~\r1Ju'v&01 p~ L SQ~ l~, ClV~l &;ctlv G~~~ k~j\~lJl~}l-'0. Summary of Public Hearing: , ~ II I J. · ~HJJAl ~j,~-r ~M'V\ Ct-~l ~ rl 1.1 D (VW~ ~ bA- . cM~Wd) Ifr'- bfu~ i\S;t-hdlf"V) Q . Key Commissio~ Chan~es to ~ta~ Reco~menda~on: ',_. , " t)\ . . ..Lr'''~'~~ \\\0-\'~ ~~.~ - \0~ tJJ ~J\i1l~~~~ ~, ,~ . 'SJ'- - ' I\.\::T . ' . "1 .w~C\~ '~JWlvI0J -wb v,. ~~~ Jp, f:RUJVVUi0, , t ~, . I l ' +-, .. . ('1 btt:r\ 0 \ Q · ~ ~\f\ ()JM).A)A>>~ U ~ outstand~ Issues for Ciqr Councd: · ~\6----) KJ &, ~ \...>-..J . . APPROVED: ~vv\- cv.y-o _AV~~DJt~ ~ Andee Stockton, President ~'~r.& c,",~ <;1\GdG DISCUSSION / INFORMATIONAL ITEMS * - PAL SOCCER AGREEMENT Representing PAL Soccer is Rob Christenson, President of PAL Soccer 4586 North Chapala, Boise, Idaho 83713. Tom Clark, Commissioner of PAL, 4282 West Harbor Point Drive, Meridian, Idaho 83642. Doug Strong stated that in your packet is comments related to this agreement from Bill Nichols, Meridian City Attorney. The comments are related to adding a word or editing a word or contents in the agreement. This agreement is modeled essentially after what Meridian Youth Baseball has already presented and has been accepted and passed by all. Jim De Boer stated that he has reviewed the attorney's comments and the agreement to great extent. I don't believe segregating out the restroom facilities issue and the section on the pump house are issues that could be easily over come. Shaun Warclle stated that one of the things that happened the other night at City Council is when Lochsa Falls came in for their final plat they asked for a waiver of curb and gutter on the portion of the property, which is essentially the city's which we will be developing. Just to give you a little background, before you can achieve final plat a developer must have the entire curb, gutter, sidewalks and all the improvements to the property in before they can begin selling building lots. There is a house that will remain a residence that splits the park. So what the City Council allowed was for the developer to bond for that improvement and to coordinate with the Parks Department and PAL when we develop the park the entire strip will be developed. It really needs to go into Phase I of the development. Jim De Boer asked for clarification on Shaun Wardle's comment stating that the development company has bonded for the development of the sidewalks in the park portion also? Shaun Wardle stated no that is incorrect. The 3D-acre park sits by itself with the exception of one out parcel, which is a house, which lies right on Ten Mile Road. The developer is responsible for whatever footage that is on Ten Mile Road. They are responsible to put in curb, gutter, sidewalk and road improvements to that point for that house. What we did was allow them to bond it so that when we do the construction on the park we are required to make those improvements on the land that was deeded to us. We coordinate with that developer to do that portion at that time. Parks and Recreation COll1mission Minutes July 14,2004 2 Rob Christensen stated that we modeled this agreement after Meridian Youth Baseball agreement. "VVe would like to address a few of the changes in the agreement. One of which is PAL would happily pay for all of the items related to playing soccer but for the other items in the park we would address the community at large and not have to pay for those items such as the trout pond, playgrounds, and other irrigation things not within the soccer fields. We need to pay for the developing of the fields and the sprinklers for the fields, parking lot, curbs and gutters. Another section Rob Christensen wanted to highlight is section number six, City Responsibilities that we would like the city to cover in their funding. Rob read the seven items they would like the city to take responsibility for. Shaun Wardle stated that he knows this project is something this commission is committed to and he said this is also a project the Mayor and City Council are very committed to. If PAL thinks they can get this done by August 2005 and they need to find some additional funding then you need to bring that recommendations forward to the commISSIOn. Jim De Boer stated that he could give the commission an update as to where PAL will be playing this fall. PAL has applied for a conditional use permit with the Ada County Planning and Zoning Commission. A meeting will be held tomorrow night on the Hubbard and Eagle land. There is a site of 206 acres to play on which will be more fields than what there was on Fail'view and Eagle. There is some resistance with the local people but they have played there before and have precedence and Jim believes it should pass with no problem. Doug Strong mentioned what we need in this agreement is fairly tight estimates of what we can do to complete Phase I and put some times and dates to each one. Doug went on to say that curb, gutter, and side walk need to be in Phase I of the planning. Jim De Boer stated that it is his opinion that we should, as a commission, give our blessing to this agreement with the stipulation that Doug Strong and Mr. Christensen work together to hammer out the details, incorporating the legal advise into the agreement so we can get this approved and pass it on for recommendation to city council. Jim went on to say that he would also volunteer his time to be present if Director Strong and Mr. Christensen would like him to be. Andee Stockton questioned if Jim De Boer was a part of the PAL organization. He stated, yes he was. ~ Bill Allen made a motion for Director Strong to move forward with negotiations with PAL Soccer League and get it on paper and move forward. Seconded by Creg Steele, P~rks and Rccrc~tioll Commission Minutes July 14,2004 3 motion passed unanimously. Mayor Tammy de Weerd stated that she appreciates you giving direction to the director to work with PAL to get this contract in front of city council. Mayor de WeeI'd stated that if you want to recommend that the city pay for the curb, gutter and sidewalk to get this moving and I would strongly suggest that if PAL has contacts to find the engineering and the plans at a less cumbersome and reduced fee that the city is able to do through bidding process your dollars will go a lot further. With your time frame, you don't have a whole lot of time and unfortunately our commission only meets once a month. By their motion to go ahead and move the contract forward, that's good. What we will need from the commission is if you would like the director to consider putting more money towards this, we will move the one hundred thousand dollars, or what ever is not spent by the end of the year, we can carry it forward. If you want to recommend additional funds to be considered, we have to do that by our public posting of August 13, 2004. It will have to be a discussion item that the director and councilman Wardle bring forward so your recommendation will have to come tonight if you want consideration for additional fees. Just suggestions but any additional budget requests we need to know ASAP. *- Creg Steele made a motion stating if there are funds available we look at getting those in place to help out the partnership. Seconded by Jim De Boer, motion pass unanimously. ADDITIONS TO PARK ORDINANCE Doug Strong stated this is a continuing item for a couple months now of language we are looking at adding to the existing park ordinance. We are starting to recognize that there are some things that come up in our parks that are not addressed in the ordinance. In reviewing this, does language like this work for Meridian? In regards to swimming, boating, fire works, motorized scooters, firearms, etc. We now have a pond in our park and another one at Kiwanis Park when it is completed. These are the three paragraphs we are proposing under a chapter we are calling recreational activities. If this looks like reasonable language the next step would be with your recommendation to move forward with this to the police department. Jim De Boer stated that the English seems to be odd in the context of this. It does not seem to be proper English. Doug Strong stated that it is taken verbatim from the Boise Ordinance, which is written by attorneys in legal format. Creg Steele questioned what are we to do with this and is this something that needs approval to go forward 01' are we just going through the process? Doug Strong stated that he would like the commissions recommendation to go forward Parks and Recreation Commission Minutes July 14.2004 4 ( CITY OF MERIDIAN PARKS AND RECREATION DEPARTMENT DEVELOPMENT AND LICENSE AGREEMENT THIS AGREEMENT made and entered into this day of by and between the City of Meridian, an Idaho Municipal Corporation, hereinafter called "City", and the Meridian Police Activities League, a 501 (c) (3) Corporation, hereinafter called "MPAL." WHEREAS, "MPAL" is a service organization dedicated to public service for fund raising in support of the youth of Meridian and Western Ada County; and WHEREAS, "MPAL" and the "City" desire to cooperate to improve recreation opportunities for youth and the residents of Meridian and Western Ada County; and WHEREAS, the "City" has avallable a 30.1 acre parcel within Meridian Lochsa Falls Park, city site number C-2; and WHEREAS, the "City" and "MPAL" agree to designate the 30.1 acre parcel site as a Special Use Park to support youth activities. WHEREAS, the "City" is willing, upon certain terms and conditions, to provide use of the park soccer fields for a period of time defined within this AGREEMENT; and NOW, THEREFORE, the parties hereto agree as follows: 1. USE For and in consideration of promises contained herein, and other good and valuable consideration, "City" hereby gives and grants to "MPAL" the right, privilege and license to use certain property (the "premises") for Meridian Police Activities League Soccer complex more particularly described in Exhibit A, attached hereto and incorporated herein by reference and attachment. 2. TERM OF AGREEMENT This AGREEMENT shall be for a term of twenty-five (25) years, with an option to renew by "MPAL" for an additional ten (10) year period commencing on the day of , and can be renewed every ten (10) years thereafter. Notice must be given to the other party in writing to the other party at least one hundred and City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 1 of 10 twenty (120) days prior to the commencement of the option period if the renewal is not desired by either party. 3. DEVELOPMENT AND USE OF PREMISES The park property will be constructed for the use of "MPAL" youth within the above-described area, which shall be constructed and maintained in accordance with the following provisions: A. Development of the premises shall be in the following noted phases, which shall be completed within four (4) years of the date hereof provided, and that two additional years may be granted if necessary and so long as good faith efforts to raise funds and make progress toward completion are demonstrated. R Phase One shall include: 1. All engineering and construction documents 2. All underground utility construction. 3. Fine grading for seed preparation and field layout 4. Sprinkler irrigation installation which includes the irrigation pond, pump, and pump house 5. Seeding and establishing the grassy playing surface 6. Parking lot drainage and sub-base to grade 7. Pathway and sidewalk sub-base to grade 8. Curb, gutter, and sidewalks 9. Parking lot and temporary parking surface installation (gravel, recycled asphalt, or other suitable material) This Phase One must be completed prior to use and is scheduled for final completion in August of 2005. C. Phase Two shall include: 1. Main Restroom, access pathways 2. Landscaping City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 2 of 10 This Phase Two is scheduled for final completion in August of 2007. D. Phase Three shall include: I. Shelters 2. Paved Parking 3. Concession and Maintenance buildings This Phase Three is scheduled for final completion in August of 2008. E. "MPAL" will provide funding for the following items: 1. Engineering and construction documents. 2. Irrigation system from outside the pump building and throughout the park site installed by or under supervision of a professional contractor. 3. Fields graded and leveled for playing fields. 4. Turf, grass mixture to be determined, seeded, cultivated, and fertilized until it is ready to be used as a playing surface. 5. Excavation, drainage, lighting and grading of the parking lot. 6. Paving the parking lot and pathways, having cut-outs and other landscaped features put into place. 7. Landscaping of the parking lot according to city code. 8. Purchase of removable (portable) goals. 9. Painting of the field lines during the soccer seasons and tournament times. F. "MPAL" shall not use or permit the use of the premises for any other purpose without the express written consent of the "City". G. The portion of Lochsa Falls Park to which this agreement applies, is to remain open to public use when not scheduled for organized use by "MPAL" related activities. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 3 of 10 H. "MPAL" will provide a yearly schedule of events to the "City". "City" reserves the right to schedule and reserve site facilities during non- scheduled "MPAL" youth program use times. 1. Park rules and regulations and applicable city ordinances will be observed and complied with. 1. "MPAL" understands that the premises licensed for use is first and foremost a "City" park and must obtain permission from "City" prior to the start of any earth work, grading or construction being performed. K. "MPAL" agrees to develop the park to "City" park construction specifications, in conjunction with the "City", and all construction will require a building permit prior to the start of construction. L. "MPAL" agrees to maintain records of donations and record volunteer labor hours and provide the "City" copies of such records every six (6) months during the construction period. M. "MPAL" agrees to perform the following site maintenance during their scheduled use of the site: stripe all playing fields; place a minimum of two trash receptacles at each play field, the "City" will provide the necessary trash receptacles and receptacle liners; remove the garbage from all trash receptacles and place in designated trash container at the end of each day that games are scheduled; provide a six yard trash container, and provide portable toilets as necessary. N. "MPAL" shall be permitted to exclusively operate and maintain a food concession on site during their scheduled use. Maintenance and operation of concession operation shall include: maintain the interior of the concession building, obtain all appropriate permits and operate the concession to all City, County and State standards for a good operation; schedule, staff and manage concession operations; remove and properly dispose of litter generated from the concession operation. Revenue generated from the concession is to be placed towards the "MPAL" program and other youth functions. "MPAL" reserves the right to contract a vendor to provide concession services. O. "MPAL" shall have the right to build and maintain, consistent with the terms of this agreement and the City's approved site Master Plan, a maintenance/restroom facility. "MPAL" shall have the right to have temporary facilities on site to accommodate storage of maintenance equipment until permanent facilities are constructed. All structures must be built to meet city specifications. All temporary facilities will be removed by August of 2008. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 4 of 10 P. "MPAL" shall have sole and exclusive use of the interior of the buildings, with the exception of the restroom facilities, and all personal property stored in such buildings is the property of "MPAL". The "City" maintains the right to schedule and reserve site facilities such as shelters, and restrooms during non-scheduled "MPAL" youth program use times. Q. "MPAL" may only charge admission to facilities in the park in the following circumstances: a regional or state tournament hosted by "MPAL" which is affiliated with a national sponsor such as National Police Activities League, or a district sponsor such as Idaho Youth Soccer Association in which the sponsor requires the host to charge admission fees; prior advance written notice has been given to "City" at least 30 days in advance of the date of the tournament; and the proceeds from the admission fees shall be used to advance the goals and purposes of encouraging youth athletic competition and fitness. In the event that charging admission fees results in litigation or controversy involving the "City", the parties hereto agree to meet and renegotiate the circumstances in which admission fees my be charged. Except as provided herein, no admission charges shall be permitted for regular league play or any other regular activity of "MPAL." 4. CONDITIONS OF USE A. It is understood that during construction that the facility will be secured in a manner that reduces the opportunity for injury to anyone entering the property. B. It is understood and agreed by the parties that "City" has no obligation to pay for construction of the park unless agreed to within the body of this document or in writing and attached to this License Agreement. "City" makes no warranty or promise as to the condition, safety, usefulness or habitability of the premises and "MPAL" accepts the premises "as is". 5. INDEMNIFICATION AND INSURANCE. "MPAL" indemnifies "City" and holds "City" harmless from any loss, liability, claim or action for damages or injury to "MPAL", or personal property, or their employees, agents, guests or business invitee(s) attending or participating in any "MPAL" event, game or practice and arising out of or resulting from the condition of the premises or any lack of maintenance or repair thereon. It is further understood and agreed "MPAL" shall not be considered agents of "City" in any manner or for any purpose whatsoever in their use and occupancy of the premises, and "MPAL" hereby agrees to indemnify and hold "City" harmless from any loss, liability, claim or action City of Meridian & Meridian PAL Page 5 of 10 Development and License Agreement Lochsa Falls Park from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of the LICENSED premises by "MPAL", their agents, employees, guests or business invitee(s) attending or participating in any organized "MPAL" event, game or practice. If any claim, suit or action is filed against "City" for any loss or claim described in this paragraph, "MPAL", at "City's" option shall defend "City" and assume all costs, including attorney's fees, associated with the defense or resolution thereof, or indemnify "City" for all such costs and fees incurred by "City" in the defense or resolution thereof, however the "City" shall not be relieved hereby from liability for its own negligence or that of its employees. In addition, "MPAL" shall maintain, and specifically agrees to maintain throughout the term of this AGREEMENT, liability insurance in which "City" shall be named insured in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless "City"; and if "City" becomes liable for an amount in excess of the insurance limits, herein provided, "MPAL" covenants and aggress to indemnify and save and hold harmless "city" from and for all such losses, claims, actions, or judgments for damages or liability to persons or property occurring as a result of attending or participating in any organized "MPAL" event, game or practice. "MPAL" shall provide "City" with a certification of insurance or other proof of insurance evidencing "MPAL" compliance with the requirements of the paragraph and file such proof of insurance with: City of Meridian 33 East Idaho Street Meridian, Idaho 83642 In the event the insurance minimums of the Idaho Tort claims Act are changed, "MPAL" shall immediately submit Proof of Compliance with the changed limits. The "MPAL" will work with the "City" to provide a detailed Master Plan as approved by the Board of Parks and Recreation Commissioners for which construction will be designed and built. 6. CITY RESPONSIBILITIES A. The "City" will apply for and pay associated fees for all "City" and County permits and applications for construction purposes for improvements to the site. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 6 of 10 B. The "City" will approve all detailed construction specifications of all site improvements to the park. C. The "City" will provide project inspections during construction to assure that all improvements are constructed to the approved specifications. D. The "City" shall perform all site maintenance other than what "MPAL" has agreed to maintain as noted above in item 3 of this AGREEMENT. The "City" will accept maintenance after each phase of constructions is complete and acceptable to the "City" as outlined herein. E. The "City" will pay for all underground utilities, irrigation pump station, and irrigation lake for the park site. F. The "City" shall pay for additional restrooms, playground, tennis courts, basketball courts, and any other amenities the parks department may have desires for. It is understood that "MPAL" and the "City" are working together to jointly develop the Lochsa Falls facility. There may be situations where the two parties agree to exchange financial responsibility for development items. 7. TERMINATION UPON BREACH OR DEFAULT This AGREEMENT may be terminated by either party upon a breach of this agreement and failure to cure such breach after one hundred and twenty (120) days written notice. In such event, "MPAL" shall be required to remove all personal property and otherwise vacate the premises on or before the expiration of the one hundred and twenty (120) day period. In the event of a holdover by "MPAL" beyond the one hundred and twenty (120) day period, "City", in addition to and without waiver of any other rights or remedies it may have, may immediately re-enter and take possession and expel"MPAL" from the premises, with or without process of law. In the event of re-entry by "City", "MPAL" shall be liable for any damages suffered by "City", its agents or employees, and any costs, including legal expenses and attorneys fees, incurred by "City" in recovering the premises. 8. NON-WAIVER "City's" waiver on one or more occasion of any breach or default of any term, covenant or condition of this AGREEMENT shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive or affect any right or remedy "City" may have under this City of Meridian & Meridian PAL Page 7 of 10 Development and Ucense Agreement Lochsa Falls Park AGREEMENT with respect to such subsequent default or breach by "MPAL" shall be liable to "City" for all damages and costs, including legal expenses and attorney's fees, suffered or incurred by "City" in the enforcement of any of the terms, covenants or conditions of the AGREEMENT. 9. SURRENDER OF PREMISES Upon the expiration or earlier termination or cancellation of this AGREMENT, "MPAL" agrees to quit and surrender the premises to "City" without causing or suffering any waste thereon. "City" hereby agrees that in consideration of "MPAL" performance of the terms and conditions of this AGREEMENT, "MPAL" may peaceably and quietly have and enjoy the said premises for the durations of this AGREEMENT. 10. ASSIGNMENT, SUBLEASE OR TRANSFER "MPAL" shall not assign, sublet or transfer the LICENSED premises, or any portion thereof, or cause or suffer any alterations thereto, other than as specified in this AGREEMENT, without the express written consent of "City". 11 . NOTICES A. All notices to be given with respect to this AGREEMENT shall be in writing addressed as follows: TO "MPAL": Commissioner Meridian Police Activities League 250 Baltic Avenue, Suite B Meridian, ID 83642 TO "CITY": City of Meridian Director, Parks and Recreation Dept. 11 West Bower Street Meridian, ID 83642 With a copy to: City Clerk City of Meridian 33 East Idaho Street Meridian, ID 83642 B. Notice shall be either delivered or sent by certified mail, postage prepaid, return receipt requested to the party to be notified at the address specified above, or such other address as either party may designate in writing. Every notice shall be deemed to have been given City of Meridian & Meridian PAL Page 8 of 10 Development and License Agreement Lochsa Falls Park at the time it is deposited in the United States mail, or upon delivery to the party above specified, or their agent or legal representative. 12. ALTERATIONS "MPAL" shall not make, or permit to be made, alterations on or to the premises without first obtaining "City's" written consent. Additions to, or alterations of, the premises shall become at once a part of the real property and belong to "City". "MPAL" shall keep the premises free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by "MPAL". 13. "MPAL" INSPECTION OF PREMISES "MPAL" acknowledges that "MPAL" has inspected the premises and does hereby accept the premises as being in good and satisfactory order, condition, and repair. "MPAL" agrees that upon termination of this AGREEMENT for any reason, including the expiration of its term, "MPAL" shall surrender the premises to "City" in the same good condition as received, reasonable wear and tear, damages by fire, or act of God exempted. 14. INSPECTION "MPAL" shall permit "City" and "City's" contractors and employees, at any time, to enter the premises for the purposes of inspection for compliance with the terms of this Use AGREEMENT and for the exercise of "City's" rights, the posting of notices, and for all other lawful purposes. 15. APPROVAL BY CITY COUNCIL This AGREEMENT shall not be effective for any purpose whatsoever until it is approved by the resolution of the City Council and executed by the Mayor. By the granting of this License, the City Council is not obligating itself, the City of Meridian, its officers or agents, with regard to any other discretionary action relating to development or operation of said premises. Such discretionary actions include, but are not limited to, the granting or rezoning, variances, use permits, environmental clearances, or any other governmental agency approval that is required by law. 16. BINDING EFFECT This AGREEMENT and the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors and assigns of the parties. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 9 of 10 17. PRIOR AGREEMENTS SUPERCEDED This AGREEMENT contains the entire agreement between the parties as it pertains to the premises. IN WITNESS WHEREOF, the parties hereto have subscribed their names the day and year first above written. CITY OF MERIDIAN: MERIDIAN POLICE ACTIVITIES LEAGUE: By: By: Commissioner, Executive Board Tammy de Weerd, Mayor Approved by City Council Attest: By: By: William G. Berg, Jr., City Clerk President, Soccer Board By: Secretary, Executive Board APPROVED AS TO FORM AND CONTENT: By: By: Director, Parks & Recreation President, Parks & Recreation Commission By: By: City Attorney City Risk Manager City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 10 of 10 CITY OF MERIDIAN PARKS AND RECREATION DEPARTMENT DEVELOPMENT AND LICENSE AGREEMENT THIS AGREEMENT made and entered into this day of by and between the City of Meridian, an Idaho Municipal Corporation, hereinafter called "City", and the Meridian Police Activities League, a 501 (c) (3) Corporation, hereinafter called "MPAL." WHEREAS, "MPAL" is a service organization dedicated to public service for fund raising in support of the youth of Meridian and Western Ada County; and WHEREAS, "MPAL" and the "City" desire to cooperate to improve recreation opportunities for youth and the residents of Meridian and Western Ada County; and WHEREAS, the "City" has available a 30.1 acre parcel within Meridian Lochsa Falls Park, city site number C-2; and WHEREAS, the "City" and "MPAL" agree to designate the 30.1 acre parcel site as a Special Use Park to support youth activities. WHEREAS, the "City" is willing, upon certain terms and conditions, to provide use of the park soccer fields for a period of time defined within this AGREEMENT; and NOW, THEREFORE, the parties hereto agree as follows: 1. USE For and in consideration of promises contained herein, and other good and valuable consideration, "City" hereby gives and grants to "MPAL" the right, privilege and license to use certain property (the "premises") for Meridian Police Activities League Soccer complex more particularly described in Exhibit A, attached hereto and incorporated herein by reference and attachment. 2. TERM OF AGREEMENT This AGREEMENT shall be for a term of twenty-five (25) years, with an option to renew by "MPAL" for an additional ten (10) year period commencing on the day of , and can be renewed every ten (10) years thereafter. Notice must be given to the other party in writing to the other party at least one hundred and City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 1 of 10 twenty (120) days prior to the commencement of the option period if the renewal is not desired by either party. 3. DEVELOPMENT AND USE OF PREMISES The park property will be constructed for the use of "MPAL" youth within the above-described area, which shall be constructed and maintained in accordance with the following provisions: A. Development of the premises shall be in the following noted phases, which shall be completed within four (4) years of the date hereof provided, and that two additional years may be granted jf necessary and so long as good faith efforts to raise funds and make progress toward completion are demonstrated. B. Phase One shall include: 1. All engineering and construction documents 2. All underground utility construction. 3. Fine grading for seed preparation and field layout 4. Sprinkler irrigation installation which includes the irrigation pond, pump, and pump house 5. Seeding and establishing the grassy playing surface 6. Parking lot drainage and sub-base to grade 7. Pathway and sidewalk sub-base to grade 8. Curb, gutter, and sidewalks 9. Parking lot and temporary parking surface installation (gravel, recycled asphalt, or other suitable material) This Phase One must be completed prior to use and is scheduled for final completion in August of 2005. C. Phase Two shall include: 1. Main Restroom, access pathways 2. Landscaping City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 2 of 1 0 This Phase Two is scheduled for final completion in August of 2007. D. Phase Three shall include: 1. Shelters 2. Paved Parking 3. Concession and Maintenance buildings This Phase Three is scheduled for final completion in August of 2008. E. "MPAL" will provide funding for the following items: 1. Engineering and construction documents. 2. Irrigation system from outside the pump building and throughout the park site installed by or under supervision of a professional co ntra cto r. 3. Fields graded and leveled for playing fields. 4. Turf, grass mixture to be determined, seeded, cultivated, and fertilized until it is ready to be used as a playing surface. 5. Excavation, drainage, lighting and grading of the parking lot. 6. Paving the parking lot and pathways, having cut-outs and other landscaped features put into place. 7. Landscaping of the parking lot according to city code. 8. Purchase of removable (portable) goals. 9. Painting of the field lines during the soccer seasons and tournament times. F. "MPAL" shall not use or permit the use of the premises for any other purpose without the express written consent of the "City". G. The portion of Lochsa Falls Park to which this agreement applies, is to remain open to public use when not scheduled for organized use by "MPAL" related activities. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 3 of 10 H. "MPAL" will provide a yearly schedule of events to the "City". "City" reserves the right to schedule and reserve site facilities during non- scheduled "MPAL" youth program use times. 1. Park rules and regulations and applicable city ordinances will be observed and complied with. J. "MPAL" understands that the premises licensed for use is first and foremost a "City" park and must obtain permission from "City" prior to the start of any earth work, grading or construction being performed. K. "MPAL" agrees to develop the park to "City" park construction specifications, in conjunction with the "City", and all construction will require a building permit prior to the start of construction. L. "MPAL" agrees to maintain records of donations and record volunteer labor hours and provide the "City" copies of such records every six (6) months during the construction period. M. "MPAL" agrees to perform the following site maintenance during their scheduled use of the site: stripe all playing fields; place a minimum of two trash receptacles at each play field, the "City" will provide the necessary trash receptacles and receptacle liners; remove the garbage from all trash receptacles and place in designated trash container at the end of each day that games are scheduled; provide a six yard trash container, and provide portable toilets as necessary. N. "MPAL" shall be permitted to exclusively operate and maintain a food concession on site during their scheduled use. Maintenance and operation of concession operation shall include: maintain the interior of the concession building, obtain all appropriate permits and operate the concession to all City, County and State standards for a good operation; schedule, staff and manage concession operations; remove and properly dispose of litter generated from the concession operation. Revenue generated from the concession is to be placed towards the "MPAL" program and other youth functions. "MPAL" reserves the right to contract a vendor to provide concession services. O. "MPAL" shall have the right to build and maintain, consistent with the terms of this agreement and the City's approved site Master Plan, a maintenance/restroom facility. "MPAL" shall have the right to have temporary facilities on site to accommodate storage of maintenance equipment until permanent facilities are constructed. All structures must be built to meet city specifications. All temporary facilities will be removed by August of 2008. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 4 of 10 P. "MPAL" shall have sole and exclusive use of the interior of the buildings, with the exception of the restroom facilities, and all personal property stored in such buildings is the property of "MPAL". The "City" maintains the right to schedule and reserve site facilities such as shelters, and restrooms during non-scheduled "MPAL" youth program use times. Q. "MPAL" may only charge admission to facilities in the park in the following circumstances: a regional or state tournament hosted by "MPAL" which is affiliated with a national sponsor such as National Police Activities League, or a district sponsor such as Idaho Youth Soccer Association in which the sponsor requires the host to charge admission fees; prior advance written notice has been given to "City" at least 30 days in advance of the date of the tournament; and the proceeds from the admission fees shall be used to advance the goals and purposes of encouraging youth athletic competition and fitness. In the event that charging admission fees results in litigation or controversy involving the "City", the parties hereto agree to meet and renegotiate the circumstances in which admission fees my be charged. Except as provided herein, no admission charges shall be permitted for regular league play or any other regular activity of "MPAL." 4. CONDITIONS OF USE A. It is understood that during construction that the facility will be secured in a manner that reduces the opportunity for injury to anyone entering the property. B. It is understood and agreed by the parties that "City" has no obligation to pay for construction of the park unless agreed to within the body of this document or in writing and attached to this License Agreement. "City" makes no warranty or promise as to the condition, safety, usefulness or habitability of the premises and "MPAL" accepts the premises "as is". 5. INDEMNIFICATION AND INSURANCE. "MPAL" indemnifies "City" and holds "City" harmless from any loss, liability, claim or action for damages or injury to "MPAL", or personal property, or their employees, agents, guests or business invitee(s) attending or participating in any "MPAL" event, game or practice and arising out of or resulting from the condition of the premises or any lack of maintenance or repair thereon. It is further understood and agreed "MPAL" shall not be considered agents of "City" in any manner or for any purpose whatsoever in their use and occupancy of the premises, and "MPAL" hereby agrees to indemnify and hold "City" harmless from any loss, liability, claim or action City of Meridian & Meridian PAL Page 5 of 10 Development and License Agreement Lochsa Falls Park from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of the LICENSED premises by "MPAL", their agents, employees, guests or business invitee(s) attending or participating in any organized "MPAL" event, game or practice. If any claim, suit or action is filed against "City" for any loss or claim described in this paragraph, "MPAL", at "City's" option shall defend "City" and assume all costs, including attorney's fees, associated with the defense or resolution thereof, or indemnify "City" for all such costs and fees incurred by "City" in the defense or resolution thereof, however the "City" shall not be relieved hereby from liability for its own negligence or that of its employees. In addition, "MPAL" shall maintain, and specifically agrees to maintain throughout the term of this AGREEMENT, liability insurance in which "City" shall be named insured in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title 6, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless "City"; and if "City" becomes liable for an amount in excess of the insurance limits, herein provided, "MPAL" covenants and aggress to indemnify and save and hold harmless "city" from and for all such losses, claims, actions, or judgments for damages or liability to persons or property occurring as a result of attending or participating in any organized "MPAL" event, game or practice. "MPAL" shall provide "City" with a certification of insurance or other proof of insurance evidencing "MPAL" compliance with the requirements of the paragraph and file such proof of insurance with: City of Meridian 33 East Idaho Street Meridian, Idaho 83642 In the event the insurance minimums of the Idaho Tort claims Act are changed, "MPAL" shall immediately submit Proof of Compliance with the changed limits. The "MPAL" will work with the "City" to provide a detailed Master Plan as approved by the Board of Parks and Recreation Commissioners for which construction will be designed and built. 6. CITY RESPONSIBILITIES A. The "City" will apply for and pay associated fees for all "City" and County permits and applications for construction purposes for improvements to the site. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page 6 of 10 B. The "City" will approve all detailed construction specifications of all site improvements to the park. C. The "City" will provide project inspections during construction to assure that all improvements are constructed to the approved specifications. D. The "City" shall perform all site maintenance other than what "MPAL" has agreed to maintain as noted above in item 3 of this AGREEMENT. The "City" will accept maintenance after each phase of constructions is complete and acceptable to the "City" as outlined herein. E. The "City" will pay for all underground utilities, irrigation pump station, and irrigation lake for the park site. F. The "City" shall pay for additional restrooms, playground, tennis courts, basketball courts, and any other amenities the parks department may have desires for. It is understood that "MPAL" and the "City" are working together to jointly develop the Lochsa Falls facility. There may be situations where the two parties agree to exchange financial responsibility for development items. 7. TERMINATION UPON BREACH OR DEFAULT This AGREEMENT may be terminated by either party upon a breach of this agreement and failure to cure such breach after one hundred and twenty (120) days written notice. In such event, "MPAL" shall be required to remove all personal property and othervvise vacate the premises on or before the expiration of the one hundred and twenty (120) day period. In the event of a holdover by "MPAL" beyond the one hundred and twenty (120) day period, "City", in addition to and without waiver of any other rights or remedies it may have, may immediately re-enter and take possession and expel "MPAL" from the premises, with or without process of law. In the event of re-entry by "City", "MPAL" shall be liable for any damages suffered by "City", its agents or employees, and any costs, including legal expenses and attorneys fees, incurred by "City" in recovering the premises. 8. NON-WAIVER "City's" waiver on one or more occasion of any breach or default of any term, covenant or condition of this AGREEMENT shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive or affect any right or remedy "City" may have under this City of Meridian & Meridian PAL Page 7 of 10 Development and License Agreement Lochsa Falls Park AGREEMENT with respect to such subsequent default or breach by "MPAL" shall be liable to "City" for all damages and costs, including legal expenses and attorney's fees, suffered or incurred by "City" in the enforcement of any of the terms, covenants or conditions of the AGREEMENT. 9. SURRENDER OF PREMISES Upon the expiration or earlier termination or cancellation of this AGREMENT, "MPAL" agrees to quit and surrender the premises to "City" without causing or suffering any waste thereon. "City" hereby agrees that in consideration of "MPAL" performance of the terms and conditions of this AGREEMENT, "MPAL" may peaceably and quietly have and enjoy the said premises for the durations of this AGREEMENT. 10. ASSIGNMENT, SUBLEASE OR TRANSFER "MPAL" shall not assign, sublet or transfer the LICENSED premises, or any portion thereof, or cause or suffer any alterations thereto, other than as specified in this AGREEMENT, without the express written consent of "City". 11 . NOTICES A. All notices to be given with respect to this AGREEMENT shall be in writing addressed as follows: TO "MPAL": Commissioner Meridian Police Activities League 250 Baltic Avenue, Suite B Meridian, ID 83642 TO "CITY": City of Meridian Director, Parks and Recreation Dept. 11 West Bower Street Meridian, ID 83642 With a copy to: City Clerk City of Meridian 33 East Idaho Street Meridian,ID 83642 B. Notice shall be either delivered or sent by certified mail, postage prepaid, return receipt requested to the party to be notified at the address specified above, or such other address as either party may designate in writing. Every notice shall be deemed to have been given City of Meridian & Meridian PAL Page 8 of 10 Development and License Agreement Lochsa Falls Park at the time it is deposited in the United States mail, or upon delivery to the party above specified, or their agent or legal representative. 12. ALTERATIONS "MPAL" shall not make, or permit to be made, alterations on or to the premises without first obtaining "City's" written consent. Additions to, or alterations of, the premises shall become at once a part of the real property and belong to "City". "MPAL" shall keep the premises free from any liens arising out of any work performed for, materials furnished to, or obligations incurred by"MPAL". 13. "MPAL" INSPECTION OF PREMISES "MPAL" acknowledges that "MPAL" has inspected the premises and does hereby accept the premises as being in good and satisfactory order, condition, and repair. "MPAL" agrees that upon termination of this AGREEMENT for any reason, including the expiration of its term, "MPAL" shall surrender the premises to "City" in the same good condition as received, reasonable wear and tear, damages by fire, or act of God exempted. 14. INSPECTION "MPAL" shall permit "City" and "City's" contractors and employees, at any time, to enter the premises for the purposes of inspection for compliance with the terms of this Use AGREEMENT and for the exercise of "City's" rights, the posting of notices, and for all other lawful purposes. 15. APPROVAL BY CITY COUNCIL This AGREEMENT shall not be effective for any purpose whatsoever until it is approved by the resolution of the City Council and executed by the Mayor. By the granting of this License, the City Council is not obligating itself, the City of Meridian, its officers or agents, with regard to any other discretionary action relating to development or operation of said premises. Such discretionary actions include, but are not limited to, the granting or rezoning, variances, use permits, environmental clearances, or any other governmental agency approval that is required by law. 16. BINDING EFFECT This AGREEMENT and the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors and assigns of the parties. City of Meridian & Meridian PAL Development and License Agreement Lochsa Falls Park Page9of10 11. PRIOR~~ . 1'h1G ~ aIIaWn81he arItke ~vement bfbteen 1M pattieS 88 1t pertalnsto 1he p~. IN WI'fM&SS~~t tne ~ti8a t'tWto"~ "*' rcamtS tile clay And ye<< 1ht atxMl '4dt8n. By:;.. .. . Tammy de Weenf, Mayor A'ppl1:lWCl bY Cft.y COUncil, A\tSSt By: MSRIDWt pOLICE ~J.EAGUe: ~.~. CM.,I~r ~ Baal'd . crrv OF uERIDWf: Wifliam G. Sefg., Jr~f City aerk ~~ By: - . F\~nt. aQwd Sy:~~ V~,,) '" ~atafY, ~ Board APPROVeD AS TO FORM AND CQfl1"ENT~ By: -A liractor, Parks" Recreetton ~ ~ Patb & ~ CommieeiGn B~ 1 CitY /WJXTKJ'I By:>- . City RIsk ~ -~ Qb'd ~ &. Mlfidiall PAl.. ===ucen=lGeem~ PaQe 10 of 10 September 17,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Jim Keller September 21 , 2004 ITEM NO. 6-A-l Appointment of Parks and Recreation Commissioners - Bud Porter - Jim De Boer- AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Letters ~rrvV Contacted: Emailed: Date: Staff Initials: Phone: Material:! presented at public meetings shall become property of the City of Meridian. RECEiVED SEP 1 7 200~ City of Meridian City Clerk Office 16 September, 2004 Mayor Tammy de Weerd City of Meridian 33 Idaho Street Meridian, ID 83642 Dear Mayor de Weerd: In accordance with the City of Meridian Ordinance 04-1081, Section C1. I am hereby requesting that you recommend me for reinstatement for another term as Meridian Parks and Recreation Commissioner. I feel that I have just begun in learning how to be a positive addition to the commission and would love to help forge forward in making the Parks and Recreation program in the City an enviable one. I look forward serving you and the City in the future. Sincerely, ~~ James E. De Boer 2499 NORTH LARK AVE MERIDIAN, ID 83642 H. R. 'BUD' PORTER .'~".n..~..n"~"."""""U".4"""""""U""".................................,...~........'...n.u..................................................................n................,.............................. 3353 W. Kirkam Lane Meridian, ID 83642 (208) 884.5319 bud.porter@attglobal.net RECEIVED SEP 1 7 200~ 8/17/2004 City of Meridian City Clerk Office Mayor Tammy de Weerd City Hall 33 Idaho Avenue Meridian, ID 83642 Dear Mayor de Weerd: I would like to apply for re-appointment to the Parks & Recreation Commission. The term (2 year) that I am serving expires in October. I would like to continue with the Commission as I have some things that I would like to accomplish in the next few years. I would like to see Meridian's Trails and Pathways aligned with Boise's and others, so we could have access to Eagle Island State Park and the River Pathway. Also, since I am an "Older Person" I would like to continue as an advocate for that group. I feel that we tend to forget about this group when we are planning new Parks and Recreation programs. I'm looking forward to continue helping you and the City of Meridian. Sincerely, #6r~ H.R. 'Bud' Porter September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 7 REQUEST Proposed Event Amplified Sound Permit AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: See memo from Parks I Permit Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. ( EVENT AMPLIFIED SOUND PERMIT Permit # clfe~dl~4~ .. No person in any park shall operate or aid in the operation of private radios, stereophonic or sound amplification devices at a greater operating level than sixty two (62) decibels measured at a distance of twenty feet (20') from such radios or devices except as authorized by written pennit. Pennits for amplified sound may be issued for: , " ~ Amplified sound shall not exceed sixty-two (62) decibels at the perimeter of the park. A total of five (5) ID;\J-lO X hours is permitted between 4:00pm to 9:00pm, weekdays and between 7:00am to 9:00pm weekends. Fee \.>; ,~/! $20.00 '-tQ~!'=ic~"!"J~!]~Y.}Jl;;j ;-;b:, In some parks, amplified sound shall not exceed sixty-two (62) decibels atthe perimeter of the Park between 7:00am to 9:00pm. Weekends only. Fee $20.00. Meridian Parks & Recreation 1] W. Bower Meridian, ID 83646 (208) 888.3579 Fax; (208) 868-5501 Approval is granted on a case by case event depending on each particular park and event. All sound level measurements shall be made with a sound level meter using the "A" weighting scale at "Slow" response. Date(s) of Event Parks are available from mid March through mid October Park Site(s), Facility(ies): Event Organization: Primary Contact Person: Mailing Address: Emai]: City: State: Zip: Home Phone" Work Phone: Fax: Name of Event: Sound Amplification Provider: Address: Amplified Sound begins: (time includes sound check): Sound Ends: Amplified Sound will be: RADIO DJ MUSICIANS HANDHELD/PORTABLE Identify source of amplified sound OTHER See back of permit for exact location of equipment and perimeters of park sites allowing amplified sound. READ AND COMPLETE INFORMATION ON REVERSE SIDE. Rec Sup/Skate park 7/16/04 /' ! EVENT AMPLIFIED SOUND PERMIT Permit # Permits for amplified sound may be issued for: Due to turf and sprinkler head damage, vehicles are restricted to paved park roads or parking areas. This includes concession trailers, delivery and catering vehicles. Vendors must have permission prior to the event to drive on the turf. All sprinkler heads, valve boxes, utilities, and other site amenities will need to I identified by park staff before each event. Vendors will be held liable for damages. · All roadways are fire lanes. Parking is allowed in designated parking lanes only;- one space per vehicle. Vehicles parked in ''No Parking" areas will be towed at owner's risk and expense. Nesmith Brothers Towing, 208-884-1000. · Parks are open from sunrise to sunset. No person shall leave a vehicle standing or parked after closing hours of the park. All vehicles left in the park after sunset will be towed at owner's risk and expense. · All vehicles parked on park pedestrian access roads need plywood pillows for the tires and tongue jack wheels. Adequate and accessible electricity, drinking water, and waste water dumping sinks and drains are limited in all parks and facilities. Power and water are available in some locations, limited resources. Event organizers are required to supply all electrical needs for vendors and suppliers. A list of these needs should be detailed on the event logistics map. · All vendors connections to utilities (i.e. water, power, etc.) will meet all current codes. Complaints about inadequate water or power services from vendors and other users are due 99% from overloading the system, i.e. 5-8 faucets ortee connection, long run of hoses, as much as 200 feet, splitting power outlets double or even triple or too small of a cord to carry amps. City Clerk's office and Central District Health approvals are required for all vendors and their services to the public. Banners, signs and other items are not permitted to be fastened by any means to trees or shrubbery. I have read, understand and agree to abide by all park rules, regulations, and applicable city ordinances. Failure to operate within the guidelines will cause cancellation of this permit This permit must be available for inspection during event hours. Applicant's Signature: Date: Approved by Meridian Parks & Recreation Authorized Agl'nt. Date: An Amplified Sound Permit will only be issued in conjunction with a park reservation. This signed permit grants the holder the right to operate sound equipment at the location, on the date mentioned on this permit. Park rules are posted at restrooms and shelters and are strictly enforced. For Reservation information contact us by phone, mail, fax or emai1: Meridian Parks & Recreation, 11 W. Bower, Meridian Idaho, 83642 (208) 888-3579 Fax (108) 898-5501. For a complete list ofthe Meridian City Code and more park related information visit www.mcridiancity.org. Rec Sup/Skate park 7/16/04 ~~?~LM ~::?"~.~:~~?~r;~%l ?~?';:/~:~""~ :~~/~~:~~>:~~~?:' ~J? ~:::::~~::?~~f?", /~~:~:~F'~ , < Mendlan PafKs&Recreatioll~"', :;~';5:!€:,r ,',;,;:, :~'; 1:'~~ ~y~!'"y, ~,'~.~ ,"~ ~ ",", ~' , ';'::~" ~ ::'~' r,,;,'~~;,,;~X~~,~;;:;X';";,f ,:,:: Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council cc: Will Berg From: Doug Strong, Director vC)J Date: September 9,2004 Re: Proposed Required Recreation Permits During the July Parks and Recreation Commission meeting the Proposed Required Permits were reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks Staff is requesting this item be put under the consent agenda for your September 21st meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the July 14, 2004 meeting is attached. Page 1 i , 'A _.'o~: ..rFt .. t olft,m,,,. 1!ii.~t .~~ ~~~~, end/an ~;; \ 111.\11(, J STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: ~ J\k; psJ ~bL~J, P J., ~vi~ Park: ~ t \ VcvJLj Applicant: ~ ~(j\ ~ ~t. . ~~ . P&R Commission Meeting Date: 'l - I L{ - 0 Lf Recommcndation: t\~\rlJ-t L011~'\ c1~ ~ bllrtU Summary o.f Public rearing~ ~!.'\ _ " t\ I'\Q IIA-t lA'Y'C)-.\f'l'.... + ~~ \jiS\ -\.-~~ r - _d/J ~ 0-. ~UJ.-J'~' + + I Key Commission Changes to Staff Recommendation: + · -h,-\'~ LV ~-' "'''' ~"" 1- - -!::tJc,V""'- Uk~..vJ~ rv fUJWkl + ~ j);~v~ ~ it; ~SD · ~"'. ~r ~~~J ~ 6w ,Q.nf ~;nucef Outstanding Issu~r City cou~: ~ +'\J~ + + APPROVED: ~ with this and to work with the police department and their code write!' so we can put it in a final format to move to council to be passed by resolution to become a part of the park ordinance. Creg Steele made a motion to have Doug move this forward and take the necessary steps he needs to take to move this to city council. Seconded by Bill Allen, motion passed unanimously. CONCESSION CONTRACT FOR SETTLER'S PARK After a lengthy discussion on the options for the concession stand, Doug Strong suggested that the commission table this item and bring it back to the commission in January 2005 since we are now so far into the summer months. If there were any requests for the use of the facilities we would have to have some kind of rental amount on the books that has been through council for a daily rental of that facility just like we did for the shelter rental fees and things like that. Jim De Boer made a motion to table the concession contract for Settler's Park until the January 2005 meeting. Creg Steele seconded the motion, motion passed unanimously. ~ PROPOSED REQUIRED PERMITS Kathleen Kuebler stated that in your packets you have Short-Term Concession, Amplified Sound, and Park Use Application. Currently the department has no permits for this. For example, there is an event in the skate park in August and they want Dominos to come in and sell pizza. All I can do is say, yes or no that they can come. I don't have a permit that Dominos has to have to give me twenty-five dollars to come. A church group wants to have an event in Tully Park and they want a DJ and to set up a stage. I have no permit for that and I have nothing to give them and I have nothing to give me. It's just a yes or no, case by case basis. The only thing we have is a bounce house permit and an alcohol pel'mit. We have nothing for a DJ if they want to come, Domino's Pizza wants to sell at an event or if an event wants to occur. More and more events want to come to our parks. Jim De Boer stated that he reviewed the items closely and has sevel'al comments and changes that I believe need to be made. Bill Allen questioned the fee pricing and if they were inline with Boise? Kathleen Kuebler stated that she got them straight from Boise. Bill Allen stated that he believes the Event Fee Permit should be increased to fifty dollars. After a very lengthy discussion on changes to the permits in regards to language usage, typographical errors, contradictions, etc., the commission agreed to move it forward to City Council for approval with changes. Parks and Recreation Commission Minutes July 14,2004 5 Jim De Boer made a motion to accept the application for Sound Permit, Short Term Concession Permit, and the application for Event Permit as presented to the Parks and Recreation Commission with the exception of the following: make the administrative change to accUl'ately reflect the turf usages in regards to the tires and vehicles on the turf, up the application fee for Event Permit to fifty dollars, changing the administrative error on the application for event rule number foul', and to rename the Amplified Sound Permit to the Event Amplified Sound Permit. Bill Allen seconded the motion. The motion passed unanimously. UPDATE ON MERIDIAN POLICE DEPARTMENT PROPRETY Doug Strong stated that this is an item that has been brought back to you at the request of city council for your finall'ecommendation and approval. The council will then take it back for action. You have in your packet a colored layout of the racetrack. What has transpired since we last met is that it looks like a ten thousand dollar budget item for some basic improvements of the five-acre site made by our department will move forward fOT final approvaL It looks like we will have some limited funds to do a curb cut and to create a temporary parking area, which you see indicated on the layout. The red area you see on the layout is the outside dimensions of the racetrack it's not the actual size of the track it includes the area for their stand and spectator viewing aI'ea. After a brief discussion Jim De Boer made a motion to provide Snake River Racing with basic agreement that they can help craft with Director Strong and move forward on this, seconded by Creg Steele. The motion passed unanimously. ACTION ITEMS None DIRECTOR'S REPORT Doug Strong stated that he provided a written report in your packet that captures some of the activity for the month and would invite any questions in regards to the report. I have added an addition to the report that brings you up to date with the vandalism in the park just for your information. Jim De Boer questioned whether or not the police were investigating the vandalism in the park to possibly identify a trend or link someone to the damage to make him or her legally responsible? Doug Strong stated two nights ago two young boys ages 8 and 10 were caught vandalizing the women's restroom and it has become a felony conviction due to the dollar amount involved. We have also investigated purchasing surveillance cameras and have a cost figure for that. We have verbal support from the council to do a budget Parks and Recreation Commission Minutes July 14,2004 6 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21, 2004 ITEM NO. 8 REQUEST Proposed Short - Term Concession Permit AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See memo from Parks / Permit Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of Meridian. SHORT-TERM CONCESSION PERMIT Permit# O{~{;;~~;ditrl1 Meridian Parks & Rl!l;reation 11 W. Bower Meridian, ID 83642 (208) 888-3579 Fax: (208) 898 -5501 Date(s) of Event: SERVING, SELLING OR GIVING A WAY FOOD: If food is served, sold or given away to the general public, a temporary food and drink license must be obtained from the Meridian Parks and Recreation Department, II West Bower, 208--888-3579. The City of Meridian requires event organizers to provide proof of liability insurance to protect event sponsors and the City of Meridian from any claims caused by the serving of food at City sites or facilities. Special Event permit holders may contract with food, craft, and other types of vendors as part of their scheduled event; however, a Short Term Concession Permit for individual vendors or a multi-vendor permit for the event, is required to sell anything on park property. All vendors must follow rules and regulations set forth and stated on the short terrn concession permi t and must restrict sales to within the boundaries ofthe event. Event organizers are responsible and will be held liable for all actions of the vendors and suppliers included in their event. Number, type and placement of all vendors are subject to Meridian Parks & Recreation's (MPR) approval. All vendors and their equ ipment, MUST be removed from Park property at the end of the scheduled event. See other side for additional information about Short-Term Concession Permit approval. Parks are available from mid April through mid October Park Site(s), Facility(ies): Event Organization: Primary Contact Person: Mailing Address' Email: City: State: Zip: Home Phone: Work Phone: Fax: All non-profit/non tax:able organization are required to complete a STIOJ Form and return with application. Name of Event: Date(s) of Vending: Print names. addresses, phone numbers. and city license numbers for each vendor below. List additional vendors on a senarate sheet. VENDORIBUSINESS OWNER'S NAME ADDRESS PHONE CITY LICENSE Short Term Concession Permit: $25.00 per day, no tax (each vendor); A Short Tenn Concession Permit for city parks does not authorize the sale of alcoholic beverages. Rec Sup/Skate Park 711 6/04 READ AND COMPLETE INFORMATION ON REVERSE SIDE. SHORT-TERM: CONCESSION PERM:IT Pennit# Vendor Rules & Regulations · Due to turf and sprinkler head damage, vehicles are restricted to paved park roads or parking areas. lbis includes concession trailers, delivery and catering vehicles. Vendors must have pennission prior to the event to drive on the turf All sprinlder heads, valve boxes, utilities, and other site amenities will need to identified by park staff before each event Vendors will be held liable for damages. · All roadways are fire lanes. Parking is allowed in designated parking lanes only;- one space per vehicle. Vehicles parked in ''No Parking" areas will be towed at owner's risk and expense. Nesmith Brothers Towing, 208--884-1000. Parks are open from sunrise to sunset. No person shall leave a vehicle standing or parked after closing hours of the parle. All vehicles left in the park after SWJSet will be towed at owner's risk and expense. · All pre. approved vendors and other vehicles parked on the turfmust have plywood pillows under the tires and tongue jack wheels. · All vehicles parked on park pedestrian access roads need plywood pillows for the tires and tongue jack wheels. · Glass beverage containers are prohibited at all Meridian Parks & Recreation facilities. Any glass containers such as condiment jars need to be placed or secured in a cardboard box or other container, identified as "GLASS", to prevent breakage and possible injury to park users and workers. · Vendors will flatten cardboard boxes before placing into dumpsters. All trash will be removed from park site by vendors if dumpsters are full. Adequate and accessible electricity, drinking water, and waste water dumping sinks and drains are limited in all parks and fucilities. Power and water are available in some locations. limited resources. Event organizers are required to supply all electrical needs for vendors and suppliers. A list of these needs should be detailed on the event logistics map. All vendors connections to utilities (i.e. water, power, etc.) will meet all current codes. Complaints about inadequate water or power services from vendors and other users are due 99% from overloading the system, i.e. 5 --8 faucets or tee eotulection, long nul of hoses, as much as 200 feet, :pJittingpower outl ets double or even triple Or too small of a cord to carry amps. City Clerk's office and Central District Health approvals are required for all vendors and their services to the public. · Vendors must be self-contained or must use Grey wat er barrels for their used water and Grease barrels for the used grease. These barrels will be placed in and around vendor areas on pillow or pallets and will be the responsibility of the vendor. . Vendors to make sure coals and charcoal are out and cold before placing in trash containers. . Meridian Parks & Recreation staff do not act as del ivery service for vendors. All property belonging to a vendor, i.e. carts, containers, trash receptacles, etc, will be marked and identified as such. All drivers operating vendors carts must be licensed drivers, 18 years or older. Each cart must be identified with a sign or flag stating the vendors name. All vendor carts must have approval from MPR prior to the event. · Vendors exhaust with large amounts of , 'heat" will not be allowed to locate directly under trees. lbis includes generators. . Banners, signs and other items are not permittcd to be fastened by any means to trees or shrubbery. I hereby eertii)' that I bave read and win abide by the rules and regulations set forth by the City of Meridian Parks & Rccreation Department, and in signing this application, I hereby agree that I and the organization I represent, shall hold the City of Meridian and all of its agents or employees free and blameless from any claim, Iiabili~ or damage which may arise from use of City facilities or eqnipmeut, whether or not the City of Meridian, its agents or employees are jointly negligent. I further agree to promptly reimburse the City of Meridian for any clean up, loss or damage to City property resulting from tbis use. In additiou, I give couseut to tbe disclosure of the pbone number(s) I bave listed on this application pursuant to requests from the public, and I give consent to the disclosure of these phone number(s) in informational pu blications, releases, or announcements about this community event Event Organizer: Date: Vendor: Date: A COpy OF THIS APPROVED SHORT TERM CONCESSION PERMIT MUST BE DISPLAYED AT THE VENDING SITE(S) ON ALL DATES AGREED UPON. Office Use Only Approval fOT a Short Term Concession Permit is Granted OrganizationIV endor; Event: For the following date( s): For the following site(s)' From; am/om To: am/pm To include' # of Vendors Fee' Date paid: Meridian Parks & Recreation Approval by: Must be sil!lled and dated bvauthorized MPR :u>ent. Pa.rk rules are posted at restrooms and shelters a.nd are strictly enforced. For Reservation information contaet US by phone, mail, fax or emaiJ: Meridian Parks & Recreation Adrni1istration Office IIW. Bower, Meridian Idaho 83642 (208)384-4228 Fax (208)384-4127 recreation(ii:meridiancitv.on! For a complete list of the Meridian City Code and more park related information visitwww.meridiancitv.org, Date: Rec Sup/Skate Park 7116/04 ~~?:t.~~,;:: ~:i~tC:~tly.;;r..... ;;::'~,:;:{:~;ii:~:it:~:~~l~~~~:(/\3:t1. . ~,"/, M,~~~lIao ,~C!I r\~ & gecreation..: " ";:,0, <;it 1, "'," ' , ",~ ~~~:L,1~,{~1; ;;>'t ~;~:~lt:[;~::~}2'; ",)~~i'i~t1~ /~~~~i!~l~~~::~'Y~i' ;~~,: Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg From: Doug Strong, Director ~~ Date: September g, 2004 Re: Proposed Required Recreation Permits During the July Parks and Recreation Commission meeting the Proposed Required Permits were reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks Staff is requesting this item be put under the consent agenda for your September 21st meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the July 14, 2004 meeting is attached. Page 1 STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO em COUNCIL ProjectName: ~~~OsJ Kcb~J ~~~v':LCG Park: ~ ~ \ YcvJLj Applicant: ~ ~J\ " ~\.... . ~~ .. P&R Commission Meeting Date: "l - I Lf - () lJ Recommendation: A~\)1J-t lAJ ~\:1~ G~~ ~ ~~lv-tu Summary of Public r~aring:, i' _ ~ to. f\.~ M-t ()rv'C>-\fI'-- + \\-~ \f' ~~ ~VJ \h 0>. ~,,"N- + + I Key Commission Changes to Staff Recommendation: + + -\v..\'~ LV ~~-' 'MA- ~cr..} _..~ <'-&VL1'..Q-VJ~.\r ,,-' fll1W'c.L + ~~ ~'-t,v~ }U -CD tJSD + Q~"-. .lJ\J\.b.f -.[!ir-.;1 ~d-t ..JJ if 11 <::".. t.kvv~ +,lli {)-L ~viMl1.. <S"e"(Aj~ to 6'tA-Vt ~m..f' ~&Ii Outstanding Issues lor City CouvncW: . ~ r +\J~ . + ~ wit.h this and to work with the police department and their code writer so we can put it in a final format to move to council to be passed by resolution to become a part of the park ordinance. Creg Steele made a motion to have Doug move this forward and take the necessary steps he needs to take to move this to city council. Seconded by Bill Allen, motion passed unanimously. CONCESSION CONTRACT FOR SETTLER'S PARK After a lengthy discussion on the options for the concession stand, Doug Strong suggested that the commission table this item and bring it back to the commission in January 2005 since we are now so far into the summer months. If there were any requests for the use of the facilities we would have to have some kind of rental amount on the books that has been through council for a daily rental of that facility just like we did for the shelter rental fees and things like that. Jim De Boer made a motion to table the concession contract for Settler's Park until the January 2005 meeting. Creg Steele seconded the motion, motion passed unanimously. ~ PROPOSED REQUIRED PERMITS Kathleen Kuebler stated that in your packets you have Short-Term Concession, Amplified Sound, and Park Use Application. Currently the department has no permits for this. For example, there is an event in the skate park in August and they want Dominos to come in and sell pizza. All I can do is say, yes Or no that they can come. I don't have a permit that Dominos has to have to give me twenty-five dollars to come. A church group wants to have an event in Tully Park and they want a DJ and to set up a stage. I have no permit for that and I have nothing to give them and I have nothing to give me. It's just a yes or no, case by case basis. The only thing we have is a bounce house permit and an alcohol permit. We have nothing for a DJ if they want to come, Domino's Pizza wants to sell at an event or if an event wants to occur. More and more events want to come to our parks. Jim De Boer stated that he reviewed the items closely and has several comments and changes that I believe need to be made. Bill Allen questioned the fee pricing and if they were inline with Boise? Kathleen Kuebler stated that she got them straight from Boise. Bill Allen stated that he believes the Event Fee Permit should be increased to fifty dollars. After a very lengthy discussion on changes to the permits in regards to language usage, typographical errOrs, contradictions, etc., the commission agreed to move it forward to City Council for approval with changes. Parks and Recreation Commission Minutes July 14,2004 5 Jim De Boer made a motion to accept the application for Sound Permit, Short Term Concession Permit, and the application for Event Permit as presented to the Parks and Recreation Commission with the exception of the following: make the administrative change to accurately reflect the turf usages in regards to the tires and vehicles on the turf, up the application fee for Event Pe1'mit to fifty dollars, changing the administrative error on the application for event rule number four, and to rename the Amplified Sound Permit to the Event Amplified Sound Permit. Bill Allen seconded the motion. The motion passed unanimously. UPDATE ON MERIDIAN POLICE DEPARTMENT PROPRETY Doug Strong stated that this is an item that has been brought back to you at the request of city council for your final recommendation and approval. The council will then take it back for action. You have in your packet a colored layout of the racetrack. What has transpired since we last met is that it looks like a ten thousand dollar budget item for some basic improvements of the five-acre site made by our department will move forward for final approvaL It looks like we will have some limited funds to do a curb cut and to create a temporary parking area, which you see indicated on the layout. The red area you see on the layout is the outside dimensions of the racetrack it's not the actual size of the track it includes the area for their stand and spectator viewing area. After a brief discussion Jim De Boer made a motion to provide Snake River Racing with basic agreement that they can help craft with Director Strong and move forward on this, seconded by Creg Steele. The motion passed unanimously. ACTION ITEMS None DIRECTOR'S REPORT Doug Strong stated that he provided a written report in your packet that captures some of the activity for the month and would invite any questions in regards to the report. I have added an addition to the report that brings you up to date with the vandalism in the park just for your information. Jim De Boer questioned whether or not the police were investigating the vandalism in the park to possibly identify a trend or link someone to the damage to make him or her legally responsible? Doug Strong stated two nights ago two young boys ages 8 and 10 were caught vandalizing the women's restroom and it has become a felony conviction due to the dollar amount involved. We have also investigated purchasing surveillance cameras and have a cost figure for that. We have verbal support from the council to do a budget Parks and Recreation Commission Minutes July 14,2004 6 September 17,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 i 2004 ITEM NO. 9 REQUEST Proposed Park Use Application for Events Permit AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT; MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See memo from Parks / Permit Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of MeridIan. (' , PARK USE APPLICATION FOR EVENTS $50.00 Permit # ~-':~;-~ T i'k' ~~ j""U!',OI' .1" '_;, L/VLerldla/1 STEP BY STEP GUIDE ON HOW TO SCHEDULE A MERIDIAN CITY PARK FACILITY " All park use requests for Community Events need to be completed and turned in sixty (60) days prior to event date. Annual events have first priority and can tentatively be scheduled five years in advance, providing the event is on the same date, time and park location. Some annual event dates will vary due to holidays and calendar variations. J,A~-r ~! .\~ \\. !lMHO .~ V J/ ':t.-~'b' . t ." ,,1'((?' ~'..'..;~r.t:Ls.:l)1~ltL\.j.:':~"" ~'n~:J; Step #1 RESERVE A DATE. TIME Call Meridian Parks & Recreation at 208--888-3579 to request event approval and schedule a date. READ GUIDELINES FOR EVENT PLANNERS. PERMITS AND APPLICATION FORMS. This information will outline park rules and identifY the requirements needed to. hold an event on City Park property. COMPLETE ALL APPLlCA TIONS THAT APPLY TO YOUR EVENT. Be sure to call us if you have any questions. All information is required no later than 60 days orior to to your event. MAKE SURE TO SIGN ALL APPLlCA TIONS AND PERMITS. A IT ACH ALL INFORMATION REOUESTED and return with this Application for approval. Please include all applications, permits, logistic maps, proof of insurance, Activity agenda. Mail to: Meridian Parks & Recreation, II W. Bower, Meridian Idaho, 83642 or Fax to: (208) 898-5501. Step #2 Step #3 Meridian Parks & Recreation 11 W. Bower Meridian, ill 83642 (208) 888-3579 Fax: (208) 898-5501 Step #4 Step #5 * All park shelters may need to be reserved by applicant during event hours. PARK RULES & REGULATIONS I. Parks are open from Y:, hour before sunrise to Y, hour after sunset, except when authorized by written permit. 2. A Park Use Permit is required for all scheduled activities advertised to the public. 3. Only events focusing on skating or other like sporting activities such as Skate contests and demos are allowed at the Skate Park. 4. Sales: an authorized license from the City of Meridian and a permit from the Meridian Parks & Recreation Department is required to sell or rent products or services in Meridian City Parks. 5. Amplified Sound must not exceed sixty-two (62) decibels at a distance of20 feet from the source except as authorized by written permit. 6. It is the responsibility of the event organizer to maintain a Comprehensive General Liability Insurance policy with coverage of one million ($ ],000,000.00), combined single limit per occurrence. Each policy shall be written as a primary policy, not contributing with or in excess of any coverage which the City may carry. A certificate naming the City of Meridian as additional insured shall be delivered with the Skate Park Use Application. The adequacy of all insurance required by these provisions shall be subject to approval by the City's City ClerklRisk Manager. For more information, call City Clerk at (208) 888-3579. 7. Other activities may be acceptable, each being reviewed and approved by the Meridian Parks & Recreation Director. Date(s) of Event: Parks are available trom mid April through mid October from Y, hour before sunrISe to Y, hour after sunset Park Site: Setup Time: Event Starts; Event Ends: Time Blocks: 7-11am, Noon-4pm, 5-9pm Event Cleanup; Organization: Profit / Non Profit; Tax Exempt #: (All non-profitlnon-taxabte organizations are required to submit a ST10l Form with application) Primary Contact Person: Mailing Address: Email: City: Home/Cell Phone; Name of Event: State; Zip: Work Phone: Fax#: Estimated Attendance: READ AND COMPLETE INFORMATION ON REVERSE SIDE Rec Sup/Skate park 7/16/04 PARK USE APPLICATION FOR EVENTS $50.00 Permit # Meridian Parks & Recreation (MPR) will review and determine services we can provide. Additional charges may apply for these services. Please complete all information on this form. The Event Organizer is responsible for providing a complete list of event plans and a list of suppliers providing services. An event logistics map is required, detailing the location for all water, power, tables, canopies, stages, generators, vendors, booths and any other major services or activities planned. Yes No Check all Planned Activities Yes' No Check all Planned Activities Electricity (Electricity is available in some Amplified Sound (Sound Permit required $20) locations, with limited resources Water requirements - Drinking I Washing (circle) Items to be sold I food or non-food (Water is available in some locations, with limited (Short Term Concession Permit required-$25) resources) Event will provide Generators: FoodlBeverages will be served (List Caterers): (Size(s) ) Event will provide Stages: Activities / Entertainment (Size(s) ) Event will provide Canopies: Other equipment or entertainment (Size(s) ) (ie; astrojumps, etc.) If Yes, use lines below for Quantity details (permit required). Booths: (Size(s) ) Event will provide Traffic Control I Shuttle Buses Quantity: Event will provide Porta Toilets: Event will provide barricades. Quantity Quantity: Event provides cardboard trash boxes # Event will provide Security Boxes require 55 gal bags/event provides # MPR orders Dumpster required for groups over 300. Number of staff working event 3yrd - $32.50 (300-1500 people) 6yrd - $41.50 (150I+people) 20yrd - $135.00 (3000+) Event will provide Utility Vehicles for event business. # ofUV's: Golf Carts, ATV's, Gators, Mules, Other (Circle) (See Guidelines for Event Planners for specific requirements, approval orocess and vehicle restrictions.) YOUTH or ADULT ACTIVITY 18+ (Circle One) Fees Charged: (Circle One) Yes No Is this an annual event: NO YES (# of years): Amount $ Purpose & Brief Description of Event & Additional Details: (attach additional pages as needed) [ hereby certify that I have read and will abide by the rules and regulations set forth by the City of Meridian Parks & Recreation Department, and in signing this application, [ hereby agree that I and the organization I represent, shall hold the City of Meridian and all ofits agents or employees free and blameless from any claim, liability or damage which may arise from use of City facilities or equipment, whether or not the City of Meridian, its agents or employees are jointly negligent. I further agree to promptly reimhurse the City of Meridian for any clean up, loss or damage to City property resulting from this use. [n addition, I give consent to the disclosure of the phone number(s) I have listed on this application pursuant to requests from the public, and I give consent to the disclosure of these phone number(s) in informational publications, releases, or announcements about this community event. Event Organizer's Signature: Date: MPR Director's Signature: Date: Park mles are posted at restrooms and shelters and are strictly enforced. For Reservation infonnation contact us by phone, mail, fax or email: Meridian Parks & Recreation, It W. Bower, Meridian Idaho, 83642 (208) 888-3579 Fax (208) 898-5501. for a complete list oflhe Meridian City Code and more park infonnation visit www.meridiancity.org. Rec Sup/Skate park 7/] 6/04 "/_7"~" "~::' ~ ~ ~-;<:~ &:'"'.~" ""~,>~;.'. ': <"~: >~~\~ ;~. I ~~:~:~:.,~' >t;::~ , <;<~~"'::>':!:~ 'r'~ Meriglah~arRs"&Recreation>\f=~,;;'? F;):: ~"~; ,:~0~,c::~ ~~;,::~; ";: '~''''~;;, ~~",:"c ~:~,~ r,.:', ;,~' > ~:; :??;~~, ,'0 ~~i:~}>~>:~L~~,'2:;:j~;;, Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg From: Doug Strong, Director tl()J Date: September 9,2004 Re: Proposed Req uired Recreation Permits During the July Parks and Recreation Commission meeting the Proposed Required Permits were reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks Staff is requesting this item be put under the consent agenda for your September 21st meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the July 14, 2004 meeting is attached. Page 1 STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL D L~ 1..rD . Project Namea \ ,,1\Jb ~~ \<.l'nLU,U! \ s, 'u "LtG Park: ~\ \ \ cvJLJ Applicant: ~ ~~ " ~~ .. ~~ .. P&R Commission Meeting Date: "l - I L/- D L/ Recommendation: t\~rn kl ~kk c1~ ~j) ~ Summary of Public riearing: -1 _ ~ \',,,~ M-t ~C}.~ . ~~ '\')\J\ -l~ ~VJ V> 0- ~UU~..- . . I Key Commission Changes to Staff Recommendation: + . "h...,,-\' w ~ c>,,' ~'" 't- .. .~tJ\.)N-- ~thL.ul~-b-hJ p.vcLilLL . ~:lJ( J;\.J-tAIJ- 1-u tD $J SD i . A . .1.J).fP J' . lLelJI1A.A/h.. .1.J\I\.b-r -{l(A., ~Lt,c' /1 v.; , G,^,^^,~ +lli {y-L &'viAAl. ~l -b, 6.v--J 'Pj1'l1..f- ~UJ Outstanding Issues "tor City Co';mW: . - r .)J~ . . APPROVED: ~ ( '1. with this and to work with the police department and their code writer so we can put it in a final format to move to council to be passed by resolution to become a part of the park ordinance. Creg Steele made a motion to have Doug move this forward and take the necessary steps he needs to take to move this to city council. Seconded by Bill Allen, motion passed unanimously. CONCESSION CONTRACT FOR SETTLER'S PARK After a lengthy discussion on the options for the concession stand, Doug Strong suggested that the commission table this item and bring it back to the commission in January 2005 since we are now so far into the summer months. If there were any requests for the use of the facilities we would have to have some kind of rental amount on the books that has been through council for a daily rental of that facility just like we did for the shelter rental fees and things like that. Jim De Boel' made a motion to table the concession contract for Settler's Park until the January 2005 meeting. Creg Steele seconded the motion, motion passed unanimously. >f- . PROPOSED REQUIRED PERMITS Kathleen Kuebler stated that in your packets you have Short-Term Concession, Amplified Sound, and Park Use Application. Cunently the department has no permits for this. For example, there is an event in the skate park in August and they want Dominos to come in and sell pizza. All I can do is say, yes or no that they can come. I don't have a permit that Dominos has to have to give me twenty-five dollars to come. A church group wants to have an event in Tully Park and they want a DJ and to set up a stage. I have no permit for that and I have nothing to give them and I have nothing to give me. It's just a yes or no, case by case basis. The only thing we have is a bounce house permit and an alcohol permit. We have nothing for a DJ if they want to come, Domino's Pizza wants to sell at an event or if an event wants to occur. More and more events want to come to our parks. Jim De Boer stated that he reviewed the items closely and has several comments and changes that I believe need to be made. Bill Allen questioned the fee pricing and if they were inline with Boise? Kathleen Kuebler stated that she got them straight from Boise. Bill Allen stated that he believes the Event Fee Permit should be increased to fifty dollars. After a very lengthy discussion on changes to the permits in regards to language usage, typographical errors, contradictions, etc., the commission agreed to move it forward to City Council for approval with changes. Parks and Recreation Commission Minutes July 14,2004 5 Jim De Boer made a motion to accept the application for Sound Permit, Short Term Concession Permit, and the application for Event Permit as presented to the Parks and Recreation Commission with the exception of the following: make the administrative change to accurately reflect the turf usages in regards to the tires and vehicles on the turf, up the application fee for Event Permit to fifty dollars, changing the administrative error on the application for event rule number four, and to rename the Amplified Sound Permit to the Event Amplified Sound Permit. Bill Allen seconded the motion. The motion passed unanimously. UPDATE ON MERIDIAN POLICE DEPARTMENT PROPRETY Doug Strong stated that this is an item that has been brought back to you at the request of city council for your final recommendation and approval. The council will then take it back for action. You have in your packet a colored layout of the racetrack. What has transpired since we last met is that it looks like a ten thousand dollar budget item for some basic improvements of the five-acre site made by our department will move forward for final approval. It looks like we will have some limited funds to do a curb cut and to create a temporary parking area, which you see indicated on the layout. The red area you see on the layout is the outside dimensions of the racetrack it's not the actual size of the track it includes the area for their stand and spectator viewing area. After a brief discussion Jim De Boer made a motion to provide Snake River Racing with basic agreement that they can help craft with Director Strong and move forward on this, seconded by Creg Steele. The motion passed unanimously. ACTION ITEMS None DIRECTOR'S REPORT Doug Strong stated that he provided a written report in your packet that captures some of the activity for the month and would invite any questions in regards to the report. I have added an addition to the repolt that brings you up to date with the vandalism in the park just for your information. Jim De Boer questioned wheth81' or not the police were investigating the vandalism in the park to possibly identify a trend or link someone to the damage to make him or her legally responsible? Doug Strong stated two nights ago two young boys ages 8 and 10 were caught vandalizing the women's restroom and it has become a felony conviction due to the dollar amount involved. We have also investigated purchasing surveillance cameras and have a cost figure for that. We have verbal support from the council to do a budget Parks and Recreation Commission Minutes July 14.2004 6 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21,2004 ITEM NO. 10 REQUEST Proposed Recreation Fee Schedule for 2005 Budget Year AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See memo from Parks Contacted: EmaHed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. ?i~~>'~? ~:;<~"~;:~3:J"~:?rry~",."~?;"~ A\?~i;2;~^~;_::v~~~;;:;;~? I :2,?_, ?~i~~;t'::>>"": ' ;N:~ fVleriaian J?ams B1 Recreation~.i ,~":, ~,' "'\J;r~~::t~;~~~:~F : ,: " ~::';~~~';,~;~ ~ ':' ':~~{:~ff~~;~~{H;~;~:f~fr;~ ~,~".::' ;,: ; '~:~j~~I~~~2:/ ~,'::,:,:', Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council cc: Will Berg From: Doug Strong, Director (' J'l /\~..;. Date: September 9, 2004 Re: Recreation fee Schedule for 2005 Budget Year During the September Parks and Recreation Commission meeting the Recreation Department fee schedule for 2005 budget year was reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks Staff is requesting this item be put under the consent agenda for your September 21 sl meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and 2005 Fee Schedule documents are attached. Page 1 oW'e;;;lIl:in-'~~ '\ I[),\.I(} STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: ~.I(. ~ S Q,~\ t~L0~ Park: N 0 V\ t., Applicant: ~ ()...\ \( So '\-. k ~c..-. ~~ r* ' P&R Commission Meeting Date: ~ C\ - ~ ~ \J~ Recommendation:. ~t-~0 \=t -t.- ~ che.W~ l\).,\,J (V\\)vt \+ ~ Gt~ \J) LL\f\ (A \ ~ () (' Ov~ ~ r-D u oJ I Summa.ry ~~ ~~I~\ H~~;~ 1\ D{"' \~~ ,\0l r . . Key Commission Changes to Staff Recommendation: · \\J tJl/\t/ . . Outstanding Issues for City Council: ~ / w\t ~ \'-\ l. '. \1 \\ II ^.' B . ---\\~ " . \ ~ \~. \, \ \ , \' b\"DOi\...\\..\€- - \...)~ '<- \~ \ "bS e..... 0... c.\ 1 '\J \ \" ) C. ~ I ~ e.0 \.I\.. _ ,..1 ... I ;\S l\\\JI:-V\. ~\)~\) tl:>{' .\~~ a-U; v'~\e.~. SO-.~ ~DLlf ~s -U~r CJ \)0 ?\ -\:. '<..~ . . APPROVED: ~-t 'S ~~oJif1U Andee Stockton, President ~/L~ Bud Porter, Vice President {o" j "" VOLLEYBALL (All Divisions) Team $260.00 0.00% Players (min 10) $15.00 0.00% Additional Players (over 10) $15.00 0.00% ASA Fees $12.00 * BASKETBALL (All Divisions) Team $500.00 0.00% Players (min 10) $15.00 0.00% Additional Players (over 10) $15.00 0.00% ASA Fees $12.00 * SUMMER SOFTBALL Team $350.00 0.00% Player Fee (min. 15) $14.00 0.00% Additional Players (over 15) $14.00 0.00% ASA Fees $25.00 * FALL SOFTBALL Team $400.00 0.00% Additional Players(over 15) $10.00 0.00% ASA Fees $12.00 * Tournament $150.00 SUMMER CAMP Plan A (Full Day) - 2 weeks $124.00 $144.00 0.00% 2nd Child Plan A $94.00 $114.00 0.00% Plan B (1/2 Days) - 2 weeks $84.00 $104.00 0.00% 2nd Child Plan B $54.00 $74.00 0.00% Plan A - Per Day $15.00 0.00% Plan B - Per 1/2 Day $10.00 0.00% BARN SOUR 1 Mile Fun Run $5.00 0.00% 5K Run $15.00 $20.00 0.00% 10K Run $15.00 $20.00 0.00% SUMMER SIZZLER Basketball- 4 players max. $30/team 0.00% Volleyball - 4 players max. $30/team 0.00% Inline Skating $10.00 0.00% SHEL TER FEES: STOREY (200max) 1-50 people $30.00 0.00% Per each 50 Add. $15.00 0.00% Softball Fields $8.00/hr. 0.00% Softball Lights $10.00/hr 0.00% Volleyball Equip. $10/day 0.00% TULL Y (300max) Small (30max) $30.00 0.00% Large 1-150 people $60.00 0.00% 151-200 people $75.00 0.00% 201-250 people $90.00 0.00% 251-300 people $105.00 0.00% Softball Fields $8.00/hr. 0.00% Volleyball Equip. $10/day 0.00% FEE TITLE AMOUNT Late Reg. % of Change CHATEAU (30max) 30 people $30.00 0.00% SETTLERS (200max) 1-50 people $30.00 0.00% Per each 50 Add. $15.00 0.00% Soccer Fields $8.00/hr. 0.00% BEAR CREEK Softball Fields $8.00/hr. 0.00% PERMITS AMPLIFIED SOUND PERMIT $20.00 0.00% PARK USE EVENT PERMIT $50.00 0.00% SHORT TERM CONCESSION PE $25.00 0.00% ALCOHOL PERMITS $20.00 0.00% AMUSEMENT PERMIT $10.00 0.00% BROCHURE YOUTH TENNIS $22.00 .. YOUTH GYMNASTICS $33-50 .. ART CAMPS $39.00 .. KIDS GOLF BASICS $12.00 .. BOWLING Bumper Bowling $18.00 .. Kid's Bowling $31.00 .. ICE SKATING $70.00 .. CHESS $40.00 .. ADULT TENNIS $30.00 .. FOOTBALL CAMP $79.00 .. D&G NURSURY CLASSES $7.00 .. ADUL T GOLF LESSONS $48.00 .. Tax is not included in fees. (*) Indicates fees that Meridian Parks and Recreation does not set. These fees are set by the private organization or vendor providing the service. Meridian Parks and Recreation typically retains 20% of the fee to cover the cost of the brochure and admInistration costs. Classes will be added and removed based on community interest and availabilIty. The same 80/20 split will apply to all new classes. Special Events partie pant fees WIll be between $5.00 and $30.00. The fee is set to break even on the cost of the event. The fee will be set for a fIrst time special event and if repeated the following year it will be added to the fee schedule. ()2"'312.- lZe~vlC ,~ - ~ --- FEE TITLE AMOUNT Late Reg. % of Change VOLLEYBALL (All Divisions) / 1tJ2...31z... Team C'-!Fd. $260.00 .... 0.00% Players (min 10) 13 $15.00 0.00% Additional Players (over 10) $15.00 0.00% ASA Fees $12.00 * BASKETBALL (All Divisions) n~ 1<JJ;n. ~s 4'1~ ~Io.('" P2...192.- Team JYlelt'S $500.00 V 0.00% Players (min 10) $15.00 0.00% J' I Additional Players (over 10) $15.00 0.00% ASA Fees $12.00 * SUMMER SOFTBALL '1~- 'Ftc> Team "/96 ...~ "$3W;(30 . V'" 0.00% 19,. ~/O Player Fee (min. 15) 'f' I/. OJ:!.. .- $1~ v 0.00% Additional Players (over 15) $14.00 0.00% ASA Fees $25.00 * FALL SOFTBALL '19...2/0 Team 1i/6 ~;? -"$40O:ti(r v 0.00% c?t/..."210 Additional Players(over 15) /I.I!:. -$1{):00' v 0.00% ASA Fees $12.00 * Tournament $150.00 SUMMER CAMP Plan A (Full Day) - 2 weeks $124.00 $144.00 0.00% 2nd Child Plan A $94.00 $114.00 0.00% Plan B (1/2 Days) - 2 weeks $84.00 $104.00 0.00% 2nd Child Plan B $54.00 $74.00 0.00% Plan A - Per Day $15.00 0.00% Plan B - Per 1/2 Day $10.00 0.00% BARN SOUR 1 Mile Fun Run $5.00 0.00% 5K Run $15.00 $20.00 0.00% 10K Run $15.00 $20.00 0.00% SUMMER SIZZLER Basketball- 4 players max. $30/team 0.00% Volleyball - 4 players max. $30/team 0.00% lnl1ne Skating $10.00 0.00% SHELTER FEES: STOREY (200m ax) P+-+-'2-7 1-50 people $30.00 Iv 0.00% 1/4-4'1-7 Per each 50 Add. $15.00 Iv 0.00% P4-+1.-? Softball Fields $8.00/hr. Iv" 0.00% Softball Lights $10.00/hr 0.00% Volleyball Equip. $1 a/day 0.00% TULLY (300max) P4-41--7 Small (30max) $30.00 II<""" 0.00% Large P+-f:J.7 1-150 people $60.00 V" 0.00% t14-4t-1 151-200 people $75.00 V 0.00% 1)+ - ",Z'1 201-250 people $90.00 v" 0.00% t/4-+2-7 251-300 people $105.00 v 0.00% '4--12.1 Softball Fields $8.00/hr. V 0.00% Volleyball Equip. $10/day 0.00% P4-'1'J.7 1I-#;':b~7~1 t..-pP 8 3/'~/e#c~ v' CHATEAU (30max) pi/- - 4-1-1 30 people $30.00 v 0.00% SETTLERS (200max) iJ1-11-'7 1-50 people $30.00 V'" 0.00% ()4--41-7 Per each 50 Add. $15.00 v' 0.00% Soccer Fields $8.00/hr. 0.00% BEAR CREEK tl4-/l'1-1 Softball Fields $8.00/hr. v 0.00% PERMITS AMPLIFIED SOUND PERMIT $20.00 0.00% PARK USE EVENT PERMIT $50.00 0.00% SHORT TERM CONCESSION PE $25.00 0.00% tJ4~fZ,-7 ALCOHOL PERMITS $20.00 tI'" 0.00% 1/#-"""1 AMUSEMENT PERMIT .-. . f $10.00 v 0.00% BROCHURE YOUTH TENNIS $22.00 " (19':: Z.I tJ YOUTH GYMNASTICS Qg,q: '" C.h"-'-' V .v 1'>"", rIG; ~t,f 6'.,.1 !;! 1) ART CAMPS $39.00 " KIDS GOLF BASICS $12.00 * BOWLING Bumper Bowling $18.00 * 9'1- u ~ Kid's Bowling tit :Z~~y 2,.+- V' * '1''-' .vv 1'19 - ').1 P ICE SKATING 5'1, ,~ ,","'7A AA /' * CHESS $40.00 * ADULT TENNIS $30.00 * FOOTBALL CAMP $79.00 * D&G NURSURY CLASSES $7.00 * ADUL T GOLF LESSONS $48.00 * Tax is not included in fees. (*) Indicates fees that Meridian Parks and Recreation does not set. These fees are set by the private organization or vendor providing the service. Meridian Parks and Recreation typically retains 20% of the fee to cover the cost of the brochure and administration costs. Classes will be added and removed based on community interest and availability. The same 80/20 split will apply to all new classes. Special Events particpant fees will be between $5.00 and $30.00. The fee is set to break even on the cost of the event. The fee will be set for a first time special event and jf repeated the following year it wi!! be added to the fee schedule. , -171 => RESOLUTION NO. f)4.. #7 A RESOLUTION OF THE CITY OF MERIDIAN PROVIDING FOR FEES FOR RESERVATION OF AND USE OF MERIDIAN PARK FACILITIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS. Pursuant to Idaho Code. 50-302. the City of Meridian is required to make. and may make, all such ordinances. by-laws, rules, regulations and resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers in Title 50, Idaho Code. granted, to maintain the peace, good government and welfare of the City and its trade, commerce and industry; and WHEREAS, Meridian City Code ~ 8-7~ 1 A provides that the City Council shall set fees for use of parks facilities; and WHEREAS. it is in the best interest of the City of Meridian to establish reasonable fees for the reservation of Park facilities in the City of Meridian to preserve the peace and tranquility of the parks, prevent overcrowding of the facilities, to provide funds for the maintenance of the parks. and to recoup some of the costs that the City incurs as a result of processing the applications for reservations. NOW, TBEREFORE~ BE IT RESOLVED BY THE MAYOR AND THE CITY COUNcn. OF THE CITY OF MERIDIAN, IDAHO: 1_ That the fees set forth herein and adopted are reasonable and reflect, as closely as reasonably possible, some of the costs of the City to process the various reservations and a portion of the Park maintenance costs. Resolution Park Fee Use 2004 Page 1 of3 2. That there are hereby adopted the fees set forth below for the reservation of Meridian Park facilities including the period of time set forth, as follows: A. Park Shelter Reservation Minimum Fee (1 to 50 people) For each additional increment of 50 people, or less $30.00 $15.00 Table Fees Each park shelter is equipped with a specific number of tables, which are included with a park shelter reservation at no additional charge. At the time of reserv,ation, the Department shall infonn the patron of the number of tables included with the park shelter. Additional tables (up to 8) may be reserved for an additional fee of $3.00 each. II< Maximum time on grass is 4 hours; event holder is responsible for any turf damage. Vendor must supply generator to inflate jumping toys. The above reservation fees are for a five (5) hour period of time. Additional fees of $10.00 for each piece of amusement equipment will also be assessed for space used outside the shelter, e.g. tents, astro jumps, canopies, etc. No such equipment will be permitted unless proof of insurance in limits acceptable to the City is submitted by the supplier of the equipment at the time a reservation is made and verified no later than ten (10) days before the reservation. Dunk tanks will are not allowed. B. Softball Field Reservation $8.00 per hour C. Alcohol Perro its Groups wishing to serve alcoholic beverages to their guests must comply with all City and State laws and must obtain a permit. The cost of the permit is $20.00 and will cover one six hour period only. D. Refunds Reservation fees may be refunded if requested in writing at least ten (10) days prior to the date reserved. A processing fee of $5.00 win be deducted from the reservation fee. Reservations may be canceled less than 10 days before the date but no refund Resolution Park Fee Use 2004 Page 2 of3 will be given. Events canceled by inclement weather will entitle the reservation holder to reschedule the reservation at no additional charge. E. Additional Fees Additional fees may be assessed if any park property is damaged, or if Parks & Rec Dept. employees must conduct excessive cleanup. The fees charged shaH be based on the estimated cost of repairs or the hourly wage of the employees (including fringe benefit costs) whose extra duty is required. PASSED BY mE CITY COUNCIL AND APPROVED BY THE MAYOR OF THE CITY -ti t:e6~, OF MERIDIAN, this 24- - day of r-UhJh ' 2004. APPROVED: ATTEST: Resolution Park Fee Use 2004 Page 3 of3 RESOLUTION NO. 02- $ q L BY: 14;r:v !3ir-L A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF lVIERIDIAN MAKING CERTAIN FINDINGS AND ADOPTING A SCHEDULE OF FEES FOR SERVICES FOR ADULT FALL SPORTS 2002. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: SECTION 1: FINDINGS: Pursuant to the authority of this City to operate and maintain recreational and cultural facilities and activities, and to establish fees for services pursuant to 9 63- I 311; and it being found in the best interests of the City to conduct and provide various recreational activities as herein provided, and it being found that there are costs to the City to provide such activities and that the fees herein established are reasonably related to, but do not exceed, the actual cost of providing those services. SECTION 2:ADOPTION OF FEE SCHEDULE INCREASE: The Fee Schedule Increase for services for the adult fall sports 2002 are herein listed below and are hereby approved, established and authorized to be collected. ADUL T FALL SPORTS 2002 Current Proposed ~ Adul t Sport 2001-2002 Fees 2002-2003 Fees Co-Ed Volleyball $190.00 $260.00 Men's Basketball $400.00 $500.00 Women's Basketball (not offered) $495.00 Ifh PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this ,/" day of {)ch ~ ,2002. I S"? APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of &J en, be--t.. , 2002. ~ ~j{ob~rt D. Corrie \ RESOLUTION NO. 331 BY: 1d/71.1n-1 de jIJ.euc-G v A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN MAKING CERTAIN FINDINGS AND ADOPTING A SCHEDULE OF FEES FOR SERVICES FOR NEW FALL 2000 RECREATION ClASSES. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: SECTION 1: FINDINGS: Pursuant to the authority of this City to operate and maintain recreational and cultural facilities and activities, and to establish fees for services pursuant to ~ 63-1311; and it being found in the best interests of the City to conduct and provide various recreational activities as herein provided, and it being found that there are costs to the City to provide such activities and that the fees herein established are reasonably related to, but do not exceed, the actual cost of providing those services. SECTION 2: ADOPTION OF FEE SCHEDULE: The Schedule of Fees for services and. activities for the new fall 2000 recreation classes. are listed herein below are hereby approved, established and authorized to be collected as follows; Men's Basketball League $250.00 Christmas Rubber Stamping Class $ 14.00 Parent/Child Tumbling Class $ 40.00 3-4 yrs. Tumbling Class $ 40.00 12 & older Tumbling Class $ 40.00 Beginning Boys Gymnastics $ 44.00 Beginning Girls Gymnastics $ 44.00 CheerIeading $ 40.00 -fA- PASSED BY THE COUNCIL OF THE CITY OF MERlDIAN, IDAHO, this /tJ -day of .sep~~ ,2000. APPROVED BY THE MAYOR OF THE CITY OF MEIUDIAN, IDAHO, this ICI f:!: day of ~,xl-eJro-~ ,2000. , RESOLUTION NO. 210 BY: 6/enlL 13th/le'f {!fJtvhCf 7 ht-r:u-.../ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN l'v1AIGNG CERTAIN FINDINGS AND ADOPTING A SCHEDULE OF FEES FOR SERVICES. NOW THEREFORE, BE IT RESOL YED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: SECTION 1. FINDINGS: Pursuant to the authority of this City to operate and maintain recreational and cultural facilities and activities, and to establish fees for services pursuant to Idaho Code S 63-1311; and it being found in the best interests of the City to conduct and provide various recreational activities as herein provided, and it being found that there are costs to the City to provide such activities and that the fees herein established are reasonably related to, but do not exceed, the actual cost of providing those semces, ~ SECTION 2. ADOPTION OF FEE SCHEDULE: The attached Exhibit "A" Schedule of Fees for the services and activities listed are hereby approved, established and authorized to be collected, PASSED BY THE COUNCIL OF THE CITY OF MERlDJAN, IDAHO, this 21!J>day of F.e/;ru.(u--q , 1999. V A.PPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 2N/J dayo! rebhlM::/ ,1999. /} - ~zYf) ~ '-' \\\\11111(1//1/ \\,\ lAC" Ilfl ....\'. .....~ ....... f&'~ II ," _C U' '..... l"-lh .......... ~"~ (}~R~"~:~ c;\ )" '-to 'C'o -; - ~ ~ SEAL ~ - JT ~~~7 ITY CLERK I" 9'- EXHIBIT nAil ., Meridian Parks & Recrei' )0 1999 Spring Activity Prices "L;';CC" ... ." ;.:: ':>,,"";':.,:"."::." "~\i:'(j,E~:?ERIGE""':;::<:;": ',' _. - "-~ "~'.',,,,,', ,,~~ ""~'-~~.',- '"'---" - ,~;n\.i~':;'>--L,., ~>~i-,-~~;;..~.,~~'~Ef;!8J,~:i:~:tr~i}:. Pre-Ballet for Tots $12 Pre-Ballet (K&lst) $15 Ballet & Jazz $18 Jazz $24 Beginning Tap Dance $24 Kids Drawing (6-8) $34 Kids Drawing (9-12) $34 Teen Drawing $34 Kids Clay (6-8) $35 Kids Clay (9-12) $35 Teen Sculpture $34 Intra to Cheerleading $39 Kids Karate $48 Motor Development Skills $34 Gymnastics Intra (5-7) $39 Gymnastics Intra (8+) $39 Kids Bowling $22 or $24 Parent & Me Ice Skating $51 SnoVlplow Sam 1 Ice Skating $51 Basic 1 Ice Skating $51 Adult & Teen Ice Skating $51 Rock Climbing $24 Square Dancing $36 couple $18 single Adult Karate $48 Kickboxing Aerobics $42 Dog Training Level I $60 Dog Training Level 2 $75 . Women's Self Defense . $5 Silk Ribbon Needlework $15 BECELV~L FEB - 2 1999 CITY OF lVIERIDV\.N page 1 of 2 f' f CLASS. PRlCE Beginning Cross Stitch $15 Canvas Needlework $18 Beginning Hardanger Stitching $15 Pottery $18 Adult Drawing $36 Beginning Spinning $54 Soaps, Lotions & Body Bars $30 Herbal Skin Care $12 Aromatherapy $15 Crochet Felted Hat $24 Kids Archery $30 Paper Making $18 - Reading knitting patterns $18 Button Making $18 Adult Softball . $196 team fee $11 player fee w PLEASE NOTE: . The formula for establishing the class price is based on the hourly amount the instructors have requested to receive for teaching as well as any supplies and equipment costs. An additiona120% is added by Meridian Parks & Recreation for administrative costs. page 2 of 2 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 11 REQUEST Discuss New Recycling Program with Steve Sedalack from SSC: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUilDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~Il~ ~ See attached memo Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Jessica Johnson From: Sent: To: Subject: Will Berg Friday, September 17,20042:00 PM Jessica Johnson; Tara Green; Will Berg FW: re-Cycle Program City Council Pre-Council September 21, 2004 meeting agenda item -----Original Message----- From: Steve Sedlacek [mailto:ssedlacek@velocitus.net] Sent: Friday, September 17, 2004 1:53 PM To: Will Berg Subject: RE: Re-Cycle Program Will - We would like to talk to the City Council about the Nike Re-Use-A-Shoe program. Meridian Kiwanis, Sanitary Services, Western Recycling, and the Meridian School District will be conducting the first-in-the-state shoe collection in October of this year. We'd like to discuss the details of the program and how we were selected by Nike as the only City in Idaho to conduct this program. Steve 1 September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21, 2004 ITEM NO. 3 REQUEST Request for Use of Storey Pork for the Idaho Aspergers Foundation AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DE?T: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See memo from Parks Dept. pu Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. rl:lg~ 1 V1 1 Will Berg From: Kathleen Kuebler [kueblerk@meridiancity.org] Sent: Tuesday, September 14, 2004 9:34AM To: Will Berg Cc: Doug Strong Subject: event at Storey Park I group has requested the use of Storey Park on October 16, 2004. The group is Idaho Aspergers Foundation. Aspergers is a disorder that makes it difficult for children and adults to get along with others. They are usually very good in one subject like math but have little or no social skills. They would like to use the park for a fundraiser. I believe Doug has the authority to waive the shelter fee, but I think I need permission from council to allow this group to raise funds in our park. Please advise. As you can see, we are close to the event date. I would also like to address the issue of putting something in a park ordinance that gives the director the authority to make these decisions. Thank you, Kathleen Tesh Kuebler Recreation Superintendent Meridian Parks and Recreation 9/17/2004 Meridian City Pre-Councll.tAeeting August 24, 2004 Page 16 of 20 Nary: Council, maybe what we can do is put this on, but rather putting it on the consent agenda, we will put it on as a regular item so that we can have discussion. Next week - is that too soon? Kilchenmann: I don't know if I can finish this and finish the budget presentation. So, maybe two weeks. Nary: Two weeks would be just fine. Great, thank you very much. Item 5. Discuss Procedure for reviewing Recommendations from Commissions and Committees: Nary: Do you want to do this one or the Meridian Transportation Plan? We are getting close to seven. Council, preference? I see Mr. Hudson is out here. De Weerd: Mr. President. Nary: Madame Mayor. De Weerd: I guess on Item No.5, we had asked this to be put on to get any feedback from the Planning and Zoning discussion with the Commission and not seeing Anna here, I - is there any comments? Nary: I think this was also - there were recommendations like we get from the Parks Commission as well as to how to get that information back to the Council. De Weerd: Oh, yes, Mr. Strong, perhaps we can just spend a moment with Mr. Strong. Nary: Certainly. De Weerd: Doug, this was more in response to the recommendations that come up from the Parks and Recreation Commission and how do we know when to place it on the agenda and that sort of thing because we do get the recommendations on the form that was designed, but when we work to set the agenda we are not sure what is coming forth and what is ready to be put on the agenda and what isn't. So, it's more of a procedural type of question. Strong: Madame Mayor and members of the Council, typically what's happened in the past is that following a Commission meeting where there is items that are recommended to carry forward there are several things that can either allow us to bring them to Council right away, meaning that they are ready to go, or that some additional work would be required before we submit them to Council for further action. Anything that we want on a Council agenda, we typically forward a department memo requesting that they be put on an agenda. Some recent Meridian City Pre-CounclIlVleeting August 24, 2004 Page 1 7 of 20 examples are that we pass through Commission some new language to be added to our general park ordinance related to recreational activities. I forwarded that on to Chief Musser to have the code writer look at for language to make sure that it fits and that has not come back from the code writer, yet, so when that comes back then we would submit that for Council review and action at that point. De Weerd: Okay, so you would normally write a memo to our City Clerk and request it be placed officially on the agenda? Strong: Right. To you and the Clerk. De Weerd: Okay. Strong: That's the way we have done it historically. Nary: I think the intent when we were looking at this was just to make sure things didn't get sort of lost in the shuffle and so that if there was something that needed to be discussed at the Pre-Council agenda as a discussion item then we could make sure that we get that done. We were just getting these forms back with these recommendations, but not really clear as to where we were supposed to take those next, whether they were a discussion item for Pre-Council, whether they were going to be a part of a department report or whether or not they needed to be something else and so, I guess, that's what the clarification was is to make sure that that didn't fall off the table somewhere. Strong: Now, we could work with our Council liaison to identify topics to bring forward and the timeframe for that following a meeting or during a meeting, if that would help. I think that has been a suggestion. Nary: That would be fine. Whatever works. Like I said, we just didn't want things to get lost in the shuffle and if there are recommendations that the Commission - well, I guess for me, I didn't want the Commission feel like we weren't taking their recommendations to heart or seriously and really all it was is that we didn't know what they wanted us to do with it or how it was supposed to get back for an action to get done. So, I think we just wanted to make sure that that was - that some process was happening around that. But, if you want to work with your liaison -- Mr. Wardle? Wardle: Mr. President. Certainly, I would be happy to work with the department on how we would bring those forward. My preference and just to ask a quick comment from the Council, my preference would be to handle the majority of these housekeeping items in a department report, rather than placed 20 minutes of a Pre-Council item on something that we need three minutes for. That would be my preference, Meridian City Pre-Counclllv1eeting August 24. 2004 Page 18 of 20 Nary: That's great. Thank you, Doug. Strong: Thank you. Item 6. Downtown Meridian Transportation Management Plan Update by Tom Hudson: Siddoway: I will start with a brief introduction, Mr. President, then I will turn some time over to Mr. Hudson. We are pleased to be working with the team of the Hudson Company and (inaudible) Pierce Traffic Consultants. We have representatives from both firms, here tonight. We did have our first kickoff meeting today with our Steering Committee. Our Steering Committee includes members from the City of Meridian, Ada County Highway District, Valley Ride, COMPASS, Dave Zaremba from Planning and Zoning, we have an MDC member and Terry Smith who has involved with the Transportation Task Force for many years. It's a good group, we just got kicked off this afternoon, ready to move fOlWard and with that as a brief introduction because I know our time is short, I will go ahead and turn some time over to Tom just to talk about where we are and where we are headed so we can just make sure we keep the City Council in the loop and make sure this process addresses the needs and issues of the Council. Thanks. Hudson: Madame Mayor, Mr. President, members of the Council it's great to see you again. We have, I think, 30 seconds left so I am going to go into my fast paced mode. We have contracted today with the City and we are grateful for the opportunity to work with you again and we really applaud this partnership that you have with ACHD. Over the past month we have been in anticipation of the contracting, conducting research and collecting a variety of information and have had excellent support from both city staff and from ACHD staff. So, we are hitting the ground running and have accomplished a lot already despite the fact that we are just officially started today. The Steering Committee has a wide variety of experience knowledge and perspectives. I think they will serve you well and today they demonstrated, I think, a great capacity to provide that breath of insights. One of the things that I most appreciate is when people are willing to agree to disagree and we learned a lot from each other as we initiated a process that I think will provide you with the decision-making tools that I think are necessary for such a complex set of issues. This is something that has been a challenge for you for over ten years now in your growth and so in order to serve you first, what we did today was focus on goals for the program to establish decision-making criteria that will be highly objective and measurable and become an evaluation matrix or framework for comparing various alternatives that are presented over time to the let's say created, reviewed and also presented to the Steering Committee. We have, I think, done a good job getting that started. Each time that we meet with a workshop team or the steering team in workshop format or have public meetings, we will fOlWard you shortly thereafter our findings and conclusions to keep you in the loop. We have a September 30th workshop September 1 7, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 4 REQUEST Request from Snake River Racing to Build a Remote Control Car Track next to Police Station AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLlCE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SEITLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Minutes from 4/10/04 ~ a.f)r r See memo from Parks Dept. ~ y..,~ titf Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. ~~2:,~2,:~f~~~~~~(K~ ~~~~U t~';:; ;;c~ ',ii""".;: :$":;Atf(~g~2 i;~'~~:{::l'~ ~::,"?:; ,;~" rolenalan f?arKS, & Recreation " "" 'f'0'!!:~: ,4{tXK;';""f: '":r;;;: ";:1/: ~~>"(;~~~;:~~j~~~~r~~~r :~~1fIr~":':~:~~:;;~~:~f{~~~!';~;~;~H ~~}~E'~;~::;:" Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg Doug Strong I Director :.W, From: Date: September 9,2004 Re: Remote Control Car Track - Snake River Racing During our July Park and Recreation Commission meeting the Commission reviewed the request from Snake River Racing Club to build a remote control car track on the proR~Jty:west of the Meridian Police Station. This was the second review of this request by the Commission as it had been reviewed at their November 2003 meeting and recommended for approval at that time. This additional review was at the request of the Council and it was the Commissions recommendation that the Mayor and Council approve the request. Ten thousand dollars has been budgeted in the 2005 budget for development of this property: for use by the Club. The Parks and Recreation staff is requesting that this item be placed on the September 21 st City Council consent agenda for approval. The following provides further description of what is proposed. · Snake River Racing is a local club of remote control car enthusiasts who are looking for a more central valley location for a track for club activities as well as region wide sanctioned races. The five-acre parcel next to the Meridian Police Department has been proposed as a possible site because of its proximity to the freeway. The track would occupy an area of approximately 250 feet by 175 feet and would be constructed and maintained entirely by the club. A sketch of the track area is attached along with the Staff Summary of Parks & Recreation Commission Recommendation to City Council. I '~~ ~ ~ :.-ry.:t-!ll~ 'f !iI1:;iI;;'- " j! oW'e;:;dl;;~;;\ !I, 'I'" } STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: 0\;~~,- P~~1c ~\J-. ~ JVj ~~ Park: V~V\ '- {\Djrv~ Applicant: SwJu {G \\-U\. ~U:"''-t 't f(\ ~.\\ - I !(, '1 P&R Commission Meeting Date: l - ILl - L/{ Recommendation: A~~lJ-.\. L0"d:l" v\..i) C.D~) (QU Qt~J Summary of Public Hearing:, <. + \.1\~~ &.'\0- I~ - 9 + i{)J;VU;~ CvW,--, + ll\J.cL ~ SR.~ :W~cJ( + ~.\/'v~ ~ ~)Q,~ yY~ trn K \1,J0 QiUiLL.- Key Commission Changes to Staff Recommendation: . ~~ ~'-~ + + Outstanding Issues for City Council: + N ~.Vu-/ + + APPROVED: oJ!j (J....~ ~~lR ~+Drtf ~A/ Andee Stockton, President Bruce MacCoy would like to move the Parks Commission Ordinance from a Discussion/Informational Item to the Action Calendar if an agreement can be met with the commission. Bruce would like to keep it in the Discussion/Informational Item at this point but take action on it tonight if possible and move it forward. Creg Steele made a motion to approve the agenda as amended, seconded by Andee Stockton. Motion passed unanimously. FRESIDENT~S COMMENTS None AFFROV AL OF OCTOBER 08. 2003 MINUTES Creg Steele made a motion to approve the October 08, 2003 minutes, seconded by Bud Porter. Motion passed unanimously, minutes was approved as written. ACTION ITEMS REMOTE CONTROL RACE CAR TRACK After a brief discussion on the remote control race car track the commission moved this item from the Discussion/Informational Items to the Action Calendar for approval. Andee Stockton made a motion to have the commission take a vote to go ahead and have the staff work with the people to get the remote control race car track going and make it a reality. Seconded by Creg Steel, the motion passed unanimously and will be moved to City Council for approval. *- PARKS AND RECREATION COMMISSION ORDINANCE After a lengthy discussion on the Parks and Recreation Commission Ordinance Bud Porter made a motion to adopt this ordinance with the changes that were made and send it on to City Council for approval, seconded by Andee Stockton. The motion passed unanimously and will be moved on to City Council for adoption. DISCUSSION / INFORMATIONAL ITEMS STOREY PARK PHASE II RENOVATION Eh'oy Huff stated he had a drawing of the renovation of phase II of Storey Park he will pass around for everyone to take a look at. Elroy reported that what we are dealing with is we did not have a complete survey to do the drawings and drainage problems from when it was created twenty five plus years ago and the codes are much different then what they were several years ago. We are required to manage our drainage water, which we are required to do for a hundred year flood. Parks and Recreation Commission Minutes November 19, 2003 2 ( Meridian City Pre-Council Meetiny February 1 0, 2004 Page 2 of 21 Bird: Mr. President. Nary: Mr. Bird. Bird: Before we get off that, I would also like to know what type of building they are planning on. Some kind of an idea of whether, you know, 1 don't want a (inaudible) out there or something like that. At one time, they had talked about something like that. I would like - if they got an idea of what the makeup of the building is going to be. Nary: I will ask them if they have some drawings or something like that as to what their expectations are - my assumption is that they are trying to raise money and they are going to have something to show people - Bird: That and well, they got an idea if they are going to - you know they say they want to raise about 2.5. So, they got an idea of what the kind of building they are going to have. Nary: We will re-communicate with the folks doing that and ask them to come - it won't be for a couple of weeks now, but we have got some other things more pressing on the agenda for the next week or two. Item 4. Discussion of Snake River Racing Remote Control Car Track: Nary: Mr. Strong. Strong: Madam Mayor, Members of the Council this issue has been discussed in our Park's & Recreation Commission Meeting back in November, I believe and was passed to bring forward to the Mayor and to Council. Essentially what we are looking for or what the club is looking for is a central valley location for their club racing activities for remote control cars. The site that was discussed in the Commission meeting would be the five-acre track next to the Police Station, which gives it good access near the freeway and easy access for anybody traveling from either east or west to take part in racing events or weekly practice activities. What's being proposed is the club would build and maintain the track and the dimensions are roughly 250 foot by 175-foot area of that five-acre track and in discussion it seemed like it would be compatible use with other things being considered for that area next to the Police Station. It's a dirt track, there is not much development that takes place other than wood borders and structures like that and an area to operate the cars. If you have questions about the track, Mr. Jeff Oviat with Snake River Racing is present tonight and can answer questions specific to what they are proposing. Bird: Did he bring one of his cars down? They are neat. They are fantastic. Strong: The Commission was able to actually see and touch and tear apart one of the cars, so - \ Meridian City Pre.Council Meeflng February 10,2004 Page 3 of 21 De Weerd: And we didn't get that opportunity? Bird: No, you didn't. I was hoping he'd bring it, it was neat. I am sorry, Mr. President. Mr. President. Nary: Mr. Bird. Bird: I know Chief Musser is in agreement with this and everything - it's use for the five acres. Musser: President Nary, members of the Council, Madame Mayor - got through the whole litany there. Director Strong and I have been talking about this five acres, seeing if we can come up with some sort of mixed use approach on our own and find a couple of different types of uses for that land out there so it just doesn't sit vacant and we can help develop and give something back to the community and also demonstrate a joint effort between departments. I know I had mentioned in the past that we were looking at a K-9 training facility that would also be open for off lead type of dog usage with some of our K-9 clubs in the town. The dirt track area for the cars is just but one area that we occupy with that and then we were also kind of toying with a third application, which would be an area for the BMX bikers to help keep them off the skate board park too. Ultimately, that is what we were working at and we have had some conceptual things, but we are just trying to get by in for what we were looking at from the Council, the Commission so that we can move forward on it and see if we can't provide something in general for the citizens here. Nary: Doug, I was a little curious on the way that it's worded in your memo it says the track would be constructed and maintained entirely by the club now. I am assuming that the intent is to - the club would sort of have first use for advanced activities or some sort, but they would sponsor or promote for this site. But the off time when it's not used for those activities it would be open to the public? Is that what's intended, or what? Strong: Mr. President, Members of the Council. I would assume a scenario similar to that. I think that an agreement would have to be struck that would identify use and priorities for use. While, there are concerns that has been discussed in Commission is that there has also been a proposal to develop a small BMX bike area there with dirt mounds and that - possibly some paved areas or hard surface areas for BMX bikes, but also dirt areas. We would want to ensure that eager BMX bikers didn't use the remote control car track for their jumps and things like that, so Chief Musser is correct in that we are exploring compatible uses for that site. Obviously, there would be some investment by the City upfront in our department to develop a gravel parking lot and access into the site. We would probably need some water and electrical hookup and some minimal site developments like that before we move ahead and then I believe Chief Musser has somebody working on a plan for the K-9 area and help with the I Meridian City Pre-Council Me~ttng February 10, 2004 Page 4 of 21 development of that, so we would need to probably come back with a master site plan for the entire site that would include this portion of that five acres. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Doug, when you - do we have any preliminary budget numbers for what that might cost the City as far as gravel parking lot and some utilities? Any preliminaries? Strong: I do not. Wardle: Would that be something that could be brought back with the master site plan for the area? Strong: That would be the best time to take a look at cost. Wardle: I agree that this would be a great use if we can get other uses in there. I would like to see, personally, a site plan and some proposed costs and an agreement. Do you have any information as to what Boise's agreement with the site at (inaudible) Boise is with their track? Strong: Mr. President, Councilman Wardle, I haven't explored any of their costs or what they have done there at all. One of the things that when we were first exploring the concept of developing this five acres would be relatively inexpensive ways to use the site on an interim basis. Recognizing that that five acres is a part of potential future development for the Police Department. We wouldn't want to create anything that would be so hard surfaced or so in place that if the Police Department needed to expand their building or other facilities that would be in conflict with those future plans. Things we are looking at would be relatively inexpensive to developing and probably could be done within current budget and that's the way we would approach it, either by getting groups like this that are going to do the entire development maintenance of the site and then some Police Department resources for the K-9 training area and things like that. So, we will have to put a cost to it at some point when we master plan it. Rountree: Mr. President. Nary: Mr. Rountree, I am sorry. Rountree: (Inaudible). Don't take my comments as trying to dissuade you. I just need to know. Talking about three concepts. Right now we are talking about the local remote car usage. What kind of traffic are you going to generate? How much use? Are there tournaments? Are there race days? What do we plan for? t: Meridian City Pre-Council Meeting February 10, 2004 Page 5 of 21 Strong: Mr. President, Council Rountree I think I would like to defer that to Jeff who is here who can best answer that question. Rountree: Let me give a couple more to you and then I will hear that. I heard mention that possibility of a gravel parking Jot concerns me a little bit. I assume it would have to go through some kind of a variance process with the City because I don't believe we'd let anybody else develop a gravel parking lot, even though it is a temporary use. So, that's an issue that needs to be confronted. I read in the memo and I heard you say something a little bit different about the maintenance. I read in the memo that they agreed to develop and maintain the track. Strong: Yes. Just the track. Rountree: I heard you allude that they may maintain the area or at least their portion of the area and I think that needs to be made clear who is going to maintain this area because it's going to be occupied by other's litter. If it's not a developed area with vehicles off a gravel or a paved parking lot, you are going to be grading, you are going to be doing all kinds of things to maintain the site. So, is that something that you are asking the City to contemplate? Your department is going to do? Any thoughts on that? Strong: Mr. President, Councilman Rountree, obviously we would have some increased maintenance of the site if we have any activity there at all. All we would obligate this group to would be the maintenance of the area that they are using. There would be garbage containers and some other minimal maintenance, probably some grassy areas to mow and things like that. So, there would be additional maintenance to our department. Rountree: To your department? Okay. I guess my final comment is I think it's great that we use these open spaces to the benefit of the community on an interim basis. As long as agreements are written in such a way as the folks can understand it's interim, I encourage it. But, we do have some issues that we have got to take care of. Nary: Council, do you want to hear from the gentleman from the Snake River Racing? Rountree: Please. Just curious to find out about the events and the primary folks that participate. Oviat: Good evening. Nary: Could you state your name for the record, please. Oviat: Jeff Oviat. Nary: And you are with Snake River Racing? \ Meridian City Pre-Council MeetlnlJ February 10,2004 Page 6 of 21 Oviat Yes. Nary: Could you give us a kind of a sense of the usage, your expectation would be for this site and the type of traffic that might generate - numbers of people and those kinds of things. Oviat: Based on the club that's in Boise right now it's an average of 20 to 30 participants on an every other weekend basis brought up by a schedule of because of holidays and what not we go through a whole year and come up with the schedule of every other weekend. Right now the other place has a schedule and I have agreed to work with them so long as this goes through to counter their weekends. But, that's what we are looking at is about every other weekend and then it is open to the public. Racing is open to the public - race days, practice days - you know, anytime that we are allowed to be there due to noise ordinance or anything like that. Rountree: Mr. President. Nary: Mr. Rountree. Rountree: Do you collect fees or anything for events? Do you have tournaments, those kinds of things? Oviat: There would be - Rountree: -- charge entrance fees? Oviat: Yes, there would be a due to actually join the club. It all stays in the club. All the money will stay in the club and there are benefits to being in the club. It costs you two dollars less to be a club member to race than if you were a non- member. Everybody is eligible to race or to become a member. Bird: Mr. President. Nary: Mr. Bird. Bird: A couple of questions, Jeff. One is just the racers pay an entry fee? And it stays for trophies and stuff like that, right? Oviat: Yes. Bird: Also, with each car you say there is 20 to 30 cars on race days? Oviat: Yes, there could be. Meridian City Pre-Council MeetlH!:! February 10, 2004 Page 7 of 21 Bird: And what do you have? Two people with each car or one vehicle per car that comes to the track? Oviat: No, there are people that race various - there are classes of different cars. Some people race up to four classes. Bird: Okay, yes, I understand, but how many cars would you guess on a race day that would be out there? 20 or 3D? Oviat: What kind of car? Bird: The driving car. (Inaudible). Oviat: The most I have seen is about 20 cars. Bird: Okay, I think that was the question that you asked wasn't it? Rountree: Yes, and he answered it. Bird: Oh, I am sorry, I missed it. I was going to sleep here. Oviat: Boy, it's going to be a long night. There is a lot of family or father and son, nephews with gentlemen that come out there and participate. So, it's not just one car per person. Nary: Any other questions? Oviat: Thank you. Powell: Mr. President. Nary: Ms. Powell. Powell: The use would likely require conditional use approvals, so if the Parks and Police Department would like to work with Planning a little bit before hand, we can maybe suggest some things, but don't forget - don't forget. Nary: I am sure that was their intent all along. Powell: Yes. Nary: Mr. Strong, do you need some direction from us to go forth and do that or do you - I guess, what my expectations would be and Council can correct me if I am wrong. What I would anticipate you doing now is coming up with some sort of master plan for this site with the Police Department and with this in mind as one of the pieces of that master plan and then whatever needs to be done working out those details with Planning as well as that issue in the gravel parking Meridian City Pre-Council Meetu.l:l February 10, 2004 Page 8 of 21 lot that Councilman Rountree raised. That way the BMX or excuse me the Snake River Racing folks know what schedule they are on to be able to put this together. Is that a fair timetable - is that kind of what everyone thinks process wise? Someone want something different than that? Rountree: Works for me. Nary: Does that sound okay to you, Mr. Strong? Strong: That would be fine. Nary: Great. So, ultimately, we will see it again before we get too much further down the road. Before we are turning dirt, we will see it again. Strong: It will require communication with the Police Department and that could be tough. Nary: He is here every Tuesday night, at least for a while. Great. Thank you. Next is the Parks and Recreation Commission Ordinance. De Weerd: That's you again. Item 5. Discussion of Parks and Recreation Commission Proposed Ordinance: Strong: Mr. President, members of the Council, Madam Mayor. What you have before you is something that has evolved over time, I guess would be the easiest way to describe this. There has been several additions of a proposed change to the existing Park & Recreation Commission Ordinance. It's taken a number of months to get to this point. So, what you see before you - I hope you have a colored copy. You will see a read through by Mr. Bill NicholS our City Attorney that's in bold and statements from his review in between paragraphs and then some revisions in red that were made by Commission members working on the subcommittee to pull this ordinance together and then the edits that you see either underlined or crossed-out in green are my edits to the proposed ordinance. With all that being said, there is still some editing that needs to take place because I think that there are one or two places in the ordinance where I missed adding recreation to Parks & Recreation Commission, so that it reads throughout as Parks & Recreation Commission Ordinance. So, with that I will stand for questions if you have had the opportunity to look through it. Wardle: Mr. President. Nary: Mr. Wardle. Wardle: Doug, one of the things that we have talked about and I am just going to ask jf it's been resolved is the difference between a recommending body and a September 17, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21,2004 ITEM NO. 5 REQUEST Recommendation by Parks and Recreation for Use and Development of the Borup Park Property AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: '- See memo from Parks Dept. ~,.-.ri r~/ IfL/ fVrF Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of MeridIan. ~:~~{~!;1itE:~;~~~j1~l;~J {~1~' " ,1:;~;/: ~',~ :;:~~iS',)'~,,',::~";~;: :g,\,~' ',: ,: ~.' dp" Menalan f.?arRs & RecreatioR"'<1"t;P")',> ,'k0;0:M, t,"; ,', '[)' ~'~[;~31:t~~~~~1i,t~~i~1;:: ;':: ~:;;<d~~~if;;~::~',t;',~:'~~i j:;~, J; ~:,;~ /, Memo RECEIVED SEP 1 0 2004 City of Meridian City Clerk Office To: Mayor and City Council CC: Will Berg From: Doug Strong, Director A2J Date: September 9,2004 Re: Borup Property (Cherry Lane & McDermott Road) During the August Parks and Recreation Commission meeting the Borup Property which was previously discussed as the location for the Lions Club Rodeo and the Ice Rink was reviewed and passed by the Commission to be sent forward to the Mayor and Council for their approval. The Parks and Recreation Commission recommends that due to the lack of interest by the organization the commission is in favor of greening up the remaining acreage from the proposed Lions Club Rodeo grounds for general usage. At such time a conditional use permit is pursued by the city for further development of the property the acreage not taken up by the Lions Club Rodeo site be greened up and a parking lot added until we have a more specific use for that property. The Parks Staff is requesting this item be put under the consent agenda for your September 21st meeting. Staff Summary of Parks & Recreation Commission Recommendation to City Council and the minutes from the August 11, 2004 meeting is attached. Page 1 ';,' ~,;j,~;~~~ \ HJ- \11' I ~ i .).-;0 ,~, l;~j STAFF SUMMARY OF PARKS AND RECREATION COMMISSION RECOMMENDATION TO CITY COUNCIL Project Name: eo..-u p Pro pe f"'fy I c.e Kin k Park: Gdrup Property (Me OerWiott Road C1~J Cherr'y ~h~) Applicant: Mer,) fan PQr Ks t ReG P&R Commission Meeting Date: ,A U3 vd C01'l1(Y)j'SSJOVl ) I fl, dOD~ Recommendation: Approve \)J;t-h no Gondih'ot'1S Summary of Public Hearing: ~ + Oue. t6 hGk J in+ere.:;-r C\I'1J cJ1jo..n,'2o.tiot\ I Corn(Yl;s('ron of rJs/n.C) rroper+y CaPfro',(,.fo acres) frel,l!'our /y earfYIo..rK",)-for + other i(l1-e(e~h. I~ in fo.vor J' ce riil K .fur ,) ~ + Key Commission Changes to Staff Recommendation: R + G-ree() Up re/YlC\;(\i~ oc.(eo.3e -froM L;t1V\~ Club I odeo <jro()(\05 .f.or 5'2.'f\12 ru) uSD8e C-\...Y\cf ;Y1S~1/ 0-- pork;l\o, Jot J US;lIj ~ne Grd"fr'o"4/ & + f' oJ per/>t,', 10he V'\ "1'1"0 r-€r ci)foU P fcwsues The. plofer+y I c\..... Co ndl'f./oI'1q {U IJ + Co>'\ be s:ubm,'ffed .{;,r S'uc.A t"e f/erfr/rf Outstanding Issues for City Council: + rJo~ + + APPROVED: ,~ /'l I c'" \ ." i 1"\~\h~~C ~()c/(11hj' Andee Stockton, President -------- bear all costs of the development of the track, platforms and spectator areas around the track. The ten thousand dollars would cover curb cuts, a temporary parking lot; bring water and power to the site and plumb in a water fountain or some sort of water source. There will be another enhancement from the police department next year for the K-9 training site on the east side of the canal. PAL SOCCER AGREEMENT Doug Strong stated that since our last meeting Rob Christensen and he made some changes and incorporated them into the document. At this point the document is going back and forth between them and once we get to a point that we think we covered everything it will be moved on to council for their review. Since our last meeting we also added fifty thousand dollars to the budget for Lochsa Falls to deal with the curb and sidewalk along Ten Mile Road. The facilities along Ten Mile Road will be the responsibility of the city so we wanted to make sure we had additional funds to cover the costs. Jim De Boer stated he would like to see the final document that is going to council for review. If they could be emailed to the commissioners that would be great. ~ BORUP PROPERTY Doug Strong stated that there have been some changes to the Borup Property since the ice rink is faltering and the force behind it moved from the area. The intent right now is to not move ahead with fund raising due to the city not making a firm commitment as to when sewer and water would be available at the property. We need to decide what to do with the south side of the property. We are continuing to work on an agreement with the Lions Club for the development of a rodeo arena on the north side of the property. If you go forward to the county to apply for a conditional use permit for the development of that property even just for the Lions Club we still have to do a master plan for the entire property. Doug Strong went on to say that the property is being farmed right now which also takes care of weed controL If he did not farm the property we would have to pay for weed control. Bruce MacCoy stated that he believes we should go ahead and plan on keeping a farming agreement on the property until we have funds available to green up the space and just go for greening up the land and maybe put in a parking lot as well. ~ After a lengthy discussion, a motion was made by Bruce MacCoy to move the Borup Property Discussion to the action calendar for further action by the commission, seconded by Creg Steel. Motion passed unanimously. P,lrks and Recreation Commission Minutes August 11.2004 3 The decision that was made was to send both documents to our city attorney to review it for a substantial change or substantial difference in the content of the two agreements. If there is a substantial change we will have to bring it back to commission for review and then back to council as welL ACTION ITEMS -* - BORUP PROPERTY Bruce MacCoy made a motion for the City to file for a conditional use permit stating that the acreage not taken up by the Lions Club proposed rodeo site be greened up and a parking lot added in the short term for future use, until such time another group comes forward to turn it into something else of special interest. Creg Steele seconded the motion, the motion passed unanimously. Doug Strong would like to offer a few minor amendments to the motion. I think what would be more accurate as to what will probably take place would be as follows. At such time a conditional use permit is pursued for the use of that property the master site plan would include the development of the portion of property not being used and developed by the Lions Club to be greened up and used for general park use. Bruce MacCoy stated that one point that he is not clear on that he would like to see happen is, instead of at such time a conditional use permit is pursued he would like to see it happen right away and get the land developed so we can have access to the property. Doug Strong stated that he would rather have a recommendation at which time we pursue it. There are some other considerations to make as far as timing and most of them are budgetary. Creg Steele made a motion to withdraw the motion we just passed, Bruce MacCoy second the motion. Motion passed unanimously. ~ Bruce MacCoy made a motion on the Borup Property that at such time a conditional use permit is pursued by the city for further development of the property the acreage not taken up by the Lions Club proposed rodeo site be greened up and a parking lot added until such time as we have a more specific use for that property. Creg Steele seconded the motion, the motion passed unanimously. DIRECTOR~S REPORT Doug Strong stated that he provided a written report in your packet that captures some of the activity for the month and would invite any questions in regards to the report. Parks and Recreation Commission Minutes August 11.2004 4 September 1 7, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 5-C REQUEST Approve Professional Service Agreement with Marsh for Broker of Employee Benefits: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Agreement Contacted: Emailed: ~vV Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Audi Clinton From: Sent: To: Subject: William F. Nichols [wfn@WHITEPETERSON.com] Monday, September 13, 2004 11 :51 AM Audi Clinton RE: Marsh's Agreement yes -----Original Message----- From: Audi Clinton [mailto:cIintona@meridiancity.org] Sent: Monday, September 13, 2004 11:46 AM To: William F. Nichols Subject: Marsh's Agreement Hi Bill, I faxed over a signed copy of the Professional Service Agreement for Marsh on Friday 9/10/04. Do I have the OK to submit it to the City Clerks office for Tuesday's agenda? Thanks for all you dOl Audi Clinton City of Meridian HR Specialist (208) 888-4433 x 251 c1intona@meridiancity.org 1 ATTACHMENT "A" AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made this Lday of July, 2004 by and between the City of Meridian, a municipal corporation organized under the laws of the State ofIdaho, hereinafter referred to as "CITY", and Marsh USA Inc., a corporation organized under the laws of the State ofDe1aware ("Marsh"). 1. Scope of Services: Marsh, shall perform all services, and comply in all respects, as specified in Marsh's Proposal, Broker of Employee Benefits dated July 1,2004, a copy ofwmch is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. Reference Addendum to Attachment A. 2. Time ofPerforrnance: All work and products described in the Scope of Services shall be performed in a manner consistent with industry standards. The term may be modified by mutual written agreement of the parties. 3. Indemnification and Insurance: Marsh shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses to the extent caused or by Marsh, its servants, agents and employees, guests, and business invitees in the course of performing services hereunder, and not caused by or arising out of the tortuous conduct of CITY or its employees. In addition, Marsh, shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the amount $1,000,000. Marsh shall maintain Workers Compensation Insurance, in the statutory limits as required by law. Evidence of all insurance shall be submitted to The City of Meridian Accounting, 33 E. Idaho Avenue, Meridian ill. 83642-2631. 4. Independent Contractor: In all matters pertaining to this agreement, Marsh shall be acting as an independent contractor, and neither Marsh nor any officer, employee or agent of Marsh will be deemed an employee of the City. The selection and designation of the personnel of the City in the performance of this agreement shall be made by the City. 5. Compensation: For performing the services specified in Section 1 herein, the CITY agrees to pay THE SUM OF $30,000, plus reimbursable direct expenses not to exceed reasonably and customary expenses for services as agreed upon ahead of time. Reimbursable direct expenses shall include all direct travel expenses, including air fares, mileage at the rate of $.0375 per mile, taxi and other transfer fares, hotels, meals and other incidental expenses directly related to the performance of the services to be provided pursuant to this agreement, plus the purchase of any materials required for the performance of those services. They shall not include any sub-contract or other personal services except as may be agreed to in writing in advance by the parties. 6. Method of Payment: Marsh will invoice The City of Meridian, Human Resources, 33 E. Idaho Avenue, Meridian ID. 83642-2631, directly for all current amounts earned under this Agreement according to the following schedule Monthly. 7. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise 1 stated in this Agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Human Resources 33 E. Idaho Avenue Meridian, ID 83642-2631 With a copy to: City of Meridian City Clerk 33 E. Idaho Avenue Meridian, ID 83642-2631 Marsh P.O. Box 8688 Boise, ID 83707 Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 8. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys fees as detennined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 9. Time is of the Essence; To the extent applicable to the services, the parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perfornl any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the party so failing to perform. 10. Assignment: It is expressly agreed and understood by the parties hereto, that Marsh shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 11. Discrimination Prohibited: In performing the Services required herein, Marsh shall not discriminate against any person on the basis of race, color, religion, sex, national origin, age, disability or veteran's status. 12. Reports and Information: At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 13. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary there shall be made available to the CITY for examination all of Marsh's records with respect to all matters covered by this Agreement. Marsh shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 14. Publication. Reproduction and Use of Material: No material produced in whole or in part under this 2 ( I Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 15. Compliance with Laws: In performing the Scope of Services required hereunder, Marsh shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 16. Changes: The CITY may, from time to time, request changes in the Scope of Services to be performed hereunder. Such changes, including any increase or decrease in the amount of Marsh's compensation, which are mutually agreed upon by and between the CITY and Marsh shall be incorporated in written amendments to this Agreement. 17. Termination for Cause: If, through any cause, Marsh shall fail to fulfill in a timely and proper roaMer its obligations under this Agreement, or if Marsh shall violate any of the covenants, agreements, or stipulations of this Agreement, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to Marsh, of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. In such event, all fmished or unfmished documents, data, studies, surveys, and reports prepared by Marsh under this Agreement shall at the option of the CITY, become its property, and be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, Marsh shall not be relieved ofliability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by Marsh and the CITY may withhold any payments to Marsh for the purposes of set-off until such time as the exact amount of damages due the CITY from Marsh is determined. This provision shall survive the termination of this Agreement and shall not relieve Marsh of its liability to the CITY for damages. 18. Termination for Convenience of CITY: The CITY may terminate this Agreement at any time by giving at least thirty (30) days notice in writing to the Marsh. If the Agreement is terminated by the CITY as provided herein, Marsh will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of Marsh covered by this Agreement, less payments of compensation previously made. If this Agreement is terminated due to the fault of Marsh, Section 17 hereof relative to termination shall apply. Marsh's obligation and the obligation of its affiliates to provide services to the CITY will cease upon the effective date of termination, unless otherwise agreed in writing. 19. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 20. Entire Agreement: This Agreement contains the entire Agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 21. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the laws, rules and regulations of the City of Meridian. 3 f I. 22. Term. Renewal: This agreement shall be for a three year period, commencing with the date of award. The agreement shall be renewable, upon mutual agreement by both parties, for a term equal to the original term. Two such renewals shall be allowed. 23. ADA Compliance: Marsh agrees to comply with the provisions of the Americans with Disabilities Act of 1990 (ADA) in providing services herein described to the City. Marsh further agrees to be responsible for the costs of reasonable accommodation incurred by the City due to Marsh's failure to comply with the ADA 24. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. END OF AGREEMENT 4 r IN WITNESS WHEREOF, the CITY and Marsh have executed this Agreement as of the date first above written. This Agreement shall be binding on the assigns of the parties hereto. DATED this_~ Dfh. Approved By: ~ BY: ATIEST: State ofIdaho,) : ss. day Of~, 2004 Marsh CITY OF MERIDI N : County of Ada,) On this ;2/5-+ day of S~reM.bil"- 2004, before me, the undersigned, a Notary Public in and for said State, personally appeared TAMMY DE WEERD and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY OF MERlDIAN, Idaho, and who executed the within instrument, and acknowledged to me that the CITY OF MERlDIAN executed the same. ~.t.'II"'B''''''f'" S ~."''; ~\C L. S .##~ ~.. ,"r- __......... 4r.,;: '.~ ~..rr .. '.,)> '=' If i ~OTA..Ilo \~~ Notary Public : * . ~(;..-: ;, : -.- : ~ ,. ,p~. : * .. y Co ~fP." vBLle J : ~ '.?> o. ... <It L~ -- '. · 0 ~'--- ". . # )'b ......... ~'\.' ~ . .# <J "- '('0 ~iii ...... OF IP po ~"...", ....MbO"....\.' 5 Client Service Agreement by and between Marsh USA Inc. and City of Meridian AGREEMENT, dated July 1, 2004, between City of Meridian and Marsh USA Inc. ("Marsh"). It is agreed as follows: 1. Services. Marsh is engaged as the Client's exclusive insurance, risk management and risk financing advisor and insurance broker and shall perform the fallowing services for the Client [with respect to the following lines of insurance coverage: Health/Vision/EAP, Dental, Life, STD, L TD insurances, Flexible Spending account, and supplemental products (AFLAC): a. Work with the Client to assess the Client's risks; b. Work with the Client to design and develop the Client's insurance program; c. Identify and negotiate on the Client's behalf with insurers and keep the Client informed of significant developments. Marsh shall be authorized for purposes of this Agreement to represent and assist the Client in all discussions and transactions with all insurers, provided that Marsh shall not place any insurance on behalf of the Client unless so authorized by the Client; d. Assist with documentation and other steps to obtain commitments for and implement the Client's insurance program upon the Client's instructions, it being understood that Marsh will not independently verify or authenticate Client-provided information necessary to prepare underwriting submissions and other documents relied upon by insurers, and the Client shall be solely responsible for the accuracy and completeness of such information and other documents furnished to Marsh and/or insurers and shall sign any application for insurance; e. Use its best efforts to place insurance on behalf of the Client, if so instructed by the Client. f. Monitor published financial information of the Client's current insurers and alert the Client when the status of one or more of such insurers falls below Marsh's minimum financial guidelines. Marsh will not, however, be responsible for the solvency or ability to pay claims of any insurance carrier. Insurers with whom the Client's risks are placed will be deemed acceptable to the Client, in the absence of contrary instructions from the Client; g. Follow up with insurance carriers for timely issuance of policies and endorsements; h. Review policies and endorsements for accuracy and conformity to specifications and negotiated coverages; i. Provide coverage summaries for all new coverages and updates on changes to existing coverages; j. In certain cases, placements which Marsh makes on the Client's behalf may require the payment of surplus lines taxes and/or fees to state regulators, boards or associations, which the Client agrees to pay. Such taxes will be identified on invoices covering these placements; k. Utilize the services of other intermediaries to assist in the marketing of the Client's insurance (including brokers in the London and other markets), when in Marsh's professional judgment those services are necessary or appropriate. Such intermediaries may be affiliates of Marsh or not related to Marsh. The compensation of such intermediaries is not included in Marsh's compensation under this Agreement and will be paid by insurers out of paid premiums; 6 I. Keep the Client informed of significant changes and/or trends in the insurance marketplace and provide the Client with an annual forecast of market conditions; m. Following placement, deliver binders prior to the expiration of the Client's current policies; n. Process or facilitate the processing of certificates of insurance, bonds, auto identification cards, as requested by the Client; o. Review audits, rating adjustments, dividend calculations and loss data; p. Provide the Client with detailed invoices, except in the case of direct billing by insurers; q. Assist the Client in establishing claims reporting procedures; r. Consult with the Client regarding specific claims; s. Follow-up with insurers with respect to timely collection of claims; t. Act as a liaison between the Client and insurers; u. Assist the Client in connection with issues relating to interpretation of insurance policies placed by Marsh; v. Conduct strategic planning sessions to review current performance and establish future objectives and strategies for the Client's risk and insurance program; w. Effective upon the renewal or placement by Marsh of the Client's excess insurance program, unless the Client gives the Marsh client executive contrary instructions in writing, whenever the Marsh client executive is informed in writing by the Client that a claim has been notified to the primary carrier Marsh will notify all applicable excess carriers where Marsh has placed the applicable excess policies or the Marsh client executive has been provided written notice by the Client of the applicable carrier and policies. If Marsh is instructed not to provide notice to any excess carrier, Marsh shall have no responsibility for any consequences arising out of the failure to give notice; x. Develop a mutually agreeable renewal action plan and timeline that highlights accountability and meets the Client's objectives; and y. Meet regularly with the Client's key people designated by the Client's Risk Manager or Human Resource Department to discuss strategy and open items. If Marsh has taken over any existing program or policies implemented by another broker, Marsh will not assume any responsibility for the adequacy or effectiveness of those programs or policies or any actions or omissions occurring prior to Marsh's retention. Within a reasonable period of time/or specify the number of days, not less than 45, Marsh will have completed a review of those programs and policies and will make recommendations it believes are necessary. Marsh does not speak for any insurer, is not bound to utilize any particular insurer, and does not have the authority to make binding commitments on behalf of any insurer. Marsh does not guarantee or make any representation or warranty that insurance can be placed on terms acceptable to the Client. 7 2. Compensation. (Version II - Fee Based Income) Marsh will deliver the services as outlined in this Agreement for an annual fee of $ 30.000, payable and to be invoiced as follows, Monthly. With respect to insurance placed by Marsh on the Client's behalf, Marsh will disclose to the Client any commissions received by Marsh and credit them against the annual fee. In the event such commissions for a contract year exceed Marsh's annual fee for that year, then excess commissions will be returned to the Client if permitted by law. Otherwise, excess commissions will be carried forward and applied against Marsh's annual compensation for subsequent years. Such commissions do not include: wholesale brokerage fees or commissions; administrative fees and similar items; or payments that Marsh may receive, in accordance with the custom in its industry, under agreements with certain insurers that provide for payments based upon such factors as the overall book of business placed by Marsh and its affiliates, the performance of that book or the aggregate commissions paid for that book. At the Client's request, Marsh will provide additional information in this regard. In the event there is a significant change in the Client's operations which affects the nature and scope of its insurance program, Marsh and the Client both agree to renegotiate Marsh's compensation in good faith as appropriate. 8 ( ! September 17, 2004 MERIDIAN CITY COUNCil MEETING APPLICANT September 21,2004 ITEM NO. 5-D REQUEST Approve Change Order No.2 for Well No. 20 Pressure Zone Separation at Ustick Road - Public Works AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SE1TLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached urr-r/ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the CIty of Meridian. ( CitY of Meridian Public Works Dept. RECEIVED SEP 15 2004 City of Meridi~n City Clerk OffiCI Memo To: Will Berg; Tara Green From: Clint Dolsby, P.E., Staff Engineer CC: Brad Watson, P.E., City Engineer Date: 9/15/2004 Re: Proposed Agenda Item for September 21 , 2004 City Council Meeting The Public Works Department respectfully requests the following item be placed on the September 21 City Council agenda, under Consent Agenda, for Council's consideration: Chanqe Order NO.2 for Well No. 20 Pressure Zone Separation at Ustick Road. Additional work is required for the completion of the Well 20 Pressure Zone Separation at Ustick Road. This change order consists of the following work: . Relocation of the perimeter fence and related surface restoration. Star Construction LLC submitted a cost for this change order as summarized below: . Star Construction LLC $2,741.42 Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No.2 for the Well 20 Pressure Zone Separation at Ustick Road with Star Construction LLC for $2,741.42 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. . Page 1 CHANGE ORDER NO.2 No.1 DATE OF ISSUANCE EFFECTIVE DATE OWNER City of Meridian CONTRACTOR Star Construction. L.L.C. Contract: Well No. 20 Pressure Zone Separation at Ustick Road Project: Well No. 20 Pressure Zone Separation at Ustick Road OWNER's Contract No. N/A ENGINEER's Contract No. N/A ENGINEER You are directed to make the following changes in the Contract Documents: Description: This change order consists of the following work: . Relocation of the perimeter fence and related surface restoration. Reason for Change Order: The relocation of the perimeter fence for the generator relocation in Change Order No.1 was modified to provide adequate area for the planned We1l20B. Attachments: (List documents supporting change): Faxed estimate from Star Construction LLC. CHANGE IN CONTRACT PRICE: Original Contract Price $ 107274.20 Net Increase (Decrease) from previous Change Orders No. ~ to --.L $ 28.769.00 Contract Price prior to this Change Order: $ 136.043.20 Net increase (decrease) of this Change Order: $ 2.741.42 Contract Price with all approved Change Orders: $ 138.784.62 RECOMMENDED: ACCEPTED: By: By: Clint Dolsby, Staff Engineer Contractor Date: Date: Approved by City Council: CHANGE IN CONTRACT TIMES: I Original Contract Times: Substantial Completion: Ready for final payment: (days or dates) Net change from previous Change Orders No. _ to No. - Substantial Completion: Ready for final payment: (days) Contract Times prior to this Change Order: Substantial Completion: Ready for ffnal payment: (days or dates) Net increase (decrease) this Change Order: Substantial Completion: Ready for final payment: (days) Contract Times with all approved Change Orders: Substantial Completion: Ready for final payment: (days or dates) APPROVED: ATTEST: By: Tammy de Weerd, Mayor By: William G. Berg, Jr. City Clerk Date: Date: EJCDC 191 0-8-B (1996 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the Construction Specifications Institute. . STAR CONSTRUCTION, L.L.C. P.O. Box 157 Star, ill 83669 Bus: (208) 286-9198 Ancil- Cell: 867-7082 Fax: (208) 286-7947 . September 13, 2004 City of Meridian 660 E. Watertower Lane, Suite 200 Meridian, ill 83642 Attn: Clint Dolsby Re: Revised Change Order #3 - Well #20 PR V Generator Relocation Clint, The following are the quantity changes, as I see them, on Change Order #3 - Well #20 Generator Relocation that was requested by Len Grady. These are adjusted from the breakdown memo date 7-28-2004. Item # 1 Item #2 Item #3 Item #9 Original fence relocation New quantity Original unit value Increased amount 84 I.f 122 1.f $22.43 38 I.f at $22.43 per I.f = $852.34 Mow strip remove and replace New quantity Original unit Increased amount 1221.f 84 1.[ 38 1.f at $16.80 per 1.[ = $638.40 Modify sprinkler system Original amount New quantity Increased amount 3 each at $97.00 4 each at $97.00 1 at $97.00 each = $97.00 Excavate sod and install %" gravel Original quantity 440 s.f New quantity 896 s.[ Increased quantity 456 s.f at $2.53 per s.f = $LI53.68 Total adjusted items $2,741.42 '- S~{J Ancil Irminger Star Construction LLC September 17,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21 , 2004 ITEM NO. 5-G REQUEST Approve bid for Self Contained Breathing Apparatus - Fire Department AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ~~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the CIty of Meridian. Meridian Fire Department Memorandum E C E I~V_E'r'\.f...R I l Date: September 14,2004 To: Mayor and City Council! City Clerk ~,J ~,~:. From: Bill Johnson, Deputy Chief Training CiTY OF MERIDIAN I T\J" ! C,:, ~,( . RE: Self Contained breathing apparatus bid Mayor and Members of the Council On September 8, 2004 we opened bids for the purchase of self contained breathing apparatus as per requirements. Only one bid was received and it came in at $3,673.90 each. It is the fire departments recommendation that we accept the bid from Wheatland Fire Equipment for the price of $3,673.90 per air pack We were given $ 70,000.00 to purchase these breathing apparatus through the Homeland security emergency preparedness equipment fund from the state and federal governments. This amount will allow us to replace most of our current air packs to meet current standards. We are also planning to be trading in some of our older air packs to help us obtain a larger number of the newer packs. This entire purchase is to be at no cost to the city as the invoice will be sent to the state for payment. We will be keeping some of the older ones to use as training packs so the newer ones don't get damaged during training exercises. Thank you Deputy Chief Johnson \TLAND FIRE EQUIP'.~ENT 1'0 Bll:-> 487 Wl-IEATLAND. WY 8220 I US Quote # 13819 Tele#: (800)354-0911 [ Quoted To: ] Client account number: MER00001 MERIDIAN FIRE DEPARTMENT 540 E. FRANKLIN ROAD MERIDIAN, 10 83642 US Fax#: (800)338-0267 Quote Date: 1-Sep-04 Expires: 1-Oct-04 Shipping WHSe, MAIN Quote taken by: SJEFFRIES www.wfeonline.com admin@wfeonline.com [ Shipping Location: I MERIDIAN MERIDIAN FIRE DEPARTMENT 540 E. FRANKLIN ROAD MERIDIAN, 10 83642 US Tel: (208)888-1234 Fax: (208)895-0390 Tel: (208)888-1234 Fax: (208)895-0390 Ordered By Currency Exchange Rate US 1 Carrier Terms of Sale Net 30 Days Service Code Inside Salesrep 46 Outside Salesrep 21 Frt Method Customer Department Customer PO Number Customer Release# BILL JOHNSON GRND Freight Free Qty Pick Qty Qty Back Qty Unit Price Amt Extended Seq# Litem Description Ordered Ordered UM UM Price 1 N SCTTNXG2SEMS ADD SEMS TO NXG2 AIRPACK 30 0 0 EA 1020.00 EA $30,600.00 Extended Description THIS PRICE GOOD F'OR ORIGINAL AIRPACK ORDER ONLY - NOT FOR RETROFIT 2 N SCTT80567901 SEMS PDA BASE STATION 1 0 0 EA 3066.7875 EA $3,066.79 3 N SCTTNXG2DUALEBSS ADD DUAL EBSS TO NXG2 30 0 0 EA 453.00 EA $13,590.00 AIRPACK Extended Description THIS PRICE GOOD FOR ORIGINAL AIRPACK ORDER ONLY - NOT FOR RETROFIT 4 . N SCTT80578301 NXG2 4.5 CYLINDER VALVE 50 0 0 EA 250.00 EA $12,500.00 5 N SCTT80569310 EZ FLO II QD WITH HUD FOR 1 0 0 EA 674.276 EA $674.28 NXG2 WHERE QUALITY IS REMEMBERED LONG AFTER PRICE IS Subtotal: $60,431.07 FORGOTTEN Sales Tax Total: $60,431.07 9/2/200410:01 :36 AM Revision#: 1 Page 1 of 1 Customer Quote - 13819 Report Path: \\Insight Report Explorer\Company Report ObjeclslFormslCuslomer Forms\Customer Quote ~TLAND FIRE EQUIR .lENT PO Box 487 WIIEATLAND. WY 82201 US Quote # 13815 Tele#: (800)354-0911 Fax#: (800)338-0267 Quote Date: 1~Sep-04 Expires: 1-0ct-04 Shipping WHSE; MAIN Quote taken by: SJEFFRIES www.wfeonline.com admin@wfeonline.com / I Quoted To: ] Client account number: MEROOO01 "\ I Shipping Location:] MERIDIAN MERIDIAN FIRE DEPARTMENT MERIDIAN FIRE DEPARTMENT 540 E. FRANKLIN ROAD 540 E. FRANKLIN ROAD MERIDIAN, fD 83642 US MERIDIAN, ID 83642 US Tel: (208}888-1234 Fax: (208)895-0390 Tel: (208)888-1234 Fax: (208)895-0390 / \.. / Customer Customer Customer Terms of Inside Outside Department PO Number Re/ease# Sale Salesrep Salesrep Net 30 Days 46 21 Ordered By Currency Exchange Carrier Service Code Frt Method Rate BILL JOHNSON US 1 GRND Freight Free Seq# LItem N SCTT20031654 Description Qty Pick Qty Qty Back Qty Unit Price Amt Extended Ordered Ordered UM UM Price NXG2 4.5 45 MIN CARBON QD PASS 30 o o EA 3673.90 EA $110,217.00 Extended Description 4.5 Air-Pak NXG2 Harness with Alligator Clips 45 Minute Stub Carbon Cylinder AV3000 Facepiece E-Z Flo II Regulator Pak-Alert SE Quick Disconnect Regulator Maximum turnaround lime of five (5) business days on breathing apparatus repairs from receipt of product to shipment of repaired product or repair shall be performed free of labor and shipping cost to vendor's facility shall be credited. WHERE QUALITY IS REMEMBERED LONG AFTER PRICE IS Subtotal: $110,217.00 FORGOTTEN Sales Tax T ata I: $110,217.00 9/7120049:58:01 AM Revision#: 3 Page 1 of 1 Customer Quote - 13815 Report Path: \\Insight Report Explorer\Company Report Objects\Forms\Customer Forms\Customer Quote ~~ WH~ ATLAND FIRE EQUIF ~AENT ~ ~:-'_: PO Box 487 I ";:ij: ~ Wl-IEATL/\ND, WY 82201 US ..-.:-- ... ',-,+ Quote # 13814 www.wfeonHne.com admin@wfeon/ine.com Quote Date: 1~Sep-04 Expires: 1 ~Oct-04 Tele#: (800)354-0911 I Quoted To: ] Client account number: MER00001 MERIDIAN FIRE DEPARTMENT 540 E. FRANKLIN ROAD MERIDIAN, ID 83642 US Shipping WHSE: MAIN Fax#: (800)338-0267 Quote ta~en by: SJEFFRJES [ Shipping Location: J MERIDIAN MERIDIAN FIRE DEPARTMENT 540 E. FRANKLIN ROAD MERIDIAN, 10 83642 US Tel: (208)888-1234 Fax: (208)895-0390 Tel: (208)888-1234 Fax: (208)895-0390 BILL JOHNSON US Exchange Rate 1 Customer Terms of Inside Outside Release# Sale Salesrep Salesrep Net 30 Days 46 21 Carrier Service Code Frt Method GRND Freight Free Qty Pick Qty Qty Back Qty Unit Price Amt Extended Ordered Ordered UM UM Price 30 0 0 EA 3524.96 EA $1 05,148.80 Customer Department Customer PO Number Ordered By Currency Seq# LItem N SCTT20031354 Description NXG2 4.5 30 MIN CARBON QD PASS Extended Descriotion 4.5 Air-Pak NXG2 Harness with Alligator Clips 30 Minute Carbon Cylinder AV3000 Facepiece E-Z Flo II Regulator Pak-Alert SE Quick Disconnect Regulator Maximum turnaround time of fjve (5) business days on breathing apparatus repairs from receipt of product to shipment of repaired product or repair shall be performed free of labor and shipping cost to vendor's facility shall be credited. WHERE QUALITY IS REMEMBERED LONG AFTER PRICE IS Subtotal: $105,748.80 FORGOTTEN Sales Tax T ata I: $105,748.80 9/7/20049:58:23 AM Revision#: 4 Page 1 of 1 Customer Quote - 13814 Report Path: \\Insight Report Explorer\Company Report Objects\Forms\Customer Forms\Customer Quote ... ~~ WH[ ,\TLAND FIRE EQUIP,.JENT . '" 1'0 Box 487 I ~R:~' WHEATLAND. WY 82201 US -....:~ Quote # 13818 Tele#: (800)354-09 J 1 Fax#: (800)338-0267 Quote Date: 1-Sep-04 Expires: 1-0ct-04 Shipping WHSE: MAIN Ouote taken by: SJEFFRIES www.wfeonline.com admin@wfeonline.com [ Quoted To: J CHent account number: MEROOOO1 "" I Shipping Location:] MERIDIAN "'\ MERIDIAN FIRE DEPARTMENT MERID1AN FIRE DEPARTMENT 540 E. FRANKLIN ROAD 540 E. FRANKLIN ROAD MERIDIAN, ID 83642 US MERIDIAN, 10 83642 US Tel: (208)888-1234 Fax: (208)895-0390 Tel: (208)888-1234 Fax: (208)895-0390 \.... ..J ./ Customer Customer Customer Terms of Inside Outside Department PO Number Re/ease# Sale Salesrep Sa/esrep Net 30 Days 46 21 Ordered By Currency Exchange Carrier Service Code Frt Method Rate BILL JOHNSON US 1 GRND Freight Free Qty Pick Qty Qty Back Qty Unit Price Amt Extended Seq# L Item Description Ordered Ordered UM UM Price 1 S SCTT80472301 4.560 MINUTE CARBON 5 0 o EA 1006.1224 EA $5,030.61 CYLINDER WI VALVE 2 N SCTT20022302 RIT-PAK II 6' EBSS X 10' RIC 5 0 0 EA 1165.50 EA $5,827.50 CHARGE WAND CASE WHERE QUALITY IS REMEMBERED LONG AFTER PRICE IS Subtotal: $10,858.11 FORGOTTEN Sales Tax Total: $10,858.11 913120043:19:05 PM Revision#: 2 Page 1 of 1 Customer Quote - 13818 Report Path: \\lnsight Report Explorer\Company Report Objects\Forms\Customer Forms\Customer Quote Meridian Fire Department RESPIRATORY PROTECTION EQUIPMENT AND SERVICE 03/2004 REFERENCE LISTING: 1. Organization Name Star Fire Department Address 10831 West State Street, Star 10 83669 Reference Steve Donahue Telephone Number 208-286-7772 SCBA Product delivered, quantity and date delivered NXG2 - Quantity 12 Delivered 8/2004 2. Organization Name King County Fire District #20 Address 12424 76th Avenue So., Seattle WA 98178 Reference Mark Fitzgerald Telephone Number 206-772-1430 SCBA Product delivered, quantity and date delivered AP50 4.5 - Quantity 40 Delivered 8/2003 3. Organization Name Cortez FPD Address PO Box 1327, Cortez CO 81321 Reference Kent Lindsay Telephone Number 970-565-9996 SCBA Product delivered, quantity and date delivered NXG2 - Quantity 29 Delivered 8/2004 Meridian Fire Department RESPIRATORY PROTECTION EQUIPMENT AND SERVICE 03/2004 4. Organization Name Butte Fire Department Address 120 South Idaho,Butte MT 59701 Reference John Lasky Telephone Number 406-723-82622 SCBA Product delivered, quantity and date delivered AP 504.5 - Quantity 50 Delivered 1/2004 5. Organization Name Wenatchee Fire Department Address 136 South Chelan Ave., Wenatchee WA 98801 Reference Rick McBride Telephone Number 509-664-3979 SCBA Product delivered, quantity and date delivered 4.5 2000 Edition - Quantity 4 Delivered 11/2003 6. Organization Name Evergreen FPD Address 1802 Bergen Parkway, Evergreen CO 80439 Reference Evan Foster Telephone Number 303-674-2323 SCBA Product delivered, quantity and date delivered NXG2 - Quantity 40 Delivered 5/2004 Meridian Fire Department. RESPIRATORY PROTECTION EQUIPMENT AND SERVICE 03/2004 Meridian Fire Department RESPIRATORY PROTECTION EQUIPMENT AND SERVICE 03/2004 I hereby certify that the product bid herein does not require any periodic overhaul during the 10 year bumper-to-bumper warranty (not including electronics) and no documentation must be maintained in order to keep the warranty in good standing. ! . ~ 1..../ l Jv..L-Q; Signature of Prin ' e or Officer .QXJ) Title C( /r7 D Date Scott Distributor Classification 1 F Name and Address of Service Technician (attach current *certificate) * NXG2 certification not currently available - will furnish certificate upon completion Gary Fergus 11619 84th Ave S Seattle, WA 98178 Price per each annual flow test in effect for first required test per specification. $60.00 plus parts ea. Price per each annual quantitative fit test in effect for first required test per specification. $25.00 per person -- " \ \ ' , \ \ 1 \ \ '" \ -\ .....-.... 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'./: , I ,') t I il~ -:--=- --= .- - .il, L~ - ~ 110!l U:>!.J~l.Ia:JalI u 0 ~ll!:l !J!lJa3alI WHEATLAND FIRE EQUIPMENT COMPANY CUSTOMER SERVICE 1851 OAK STREET/P.O. BOX 487 WHEATLAND, WY 82201 PH: 1-800-354-0911 / (307) 322-5350 FAX: 1-800-338-0267 1(307) 322-2323 SCOTT BENCH FLOW TEST AND REPAIR COSTS AND ANNUAL MASK FIT TESTING Annual Flow Test $60.00 + parts ea - While Scott only requires their air packs to be flowed every 2 years to meet their standards, NFPA still requires all air packs to be flow tested eve!)' year to meet their standards. Since NFPA is the Standard that OSHA has adopted that is the standard that most Fire Depts. must meet - The annual flow test as required by NFPA consists of hooking the air pack up to a test bench and flowing the pack to make sure it meets the factory specs for flow, pressure, seal, leakage, alarm setting, and overall performance. It also includes a visual inspection of the overall condition ofthe air pack in general. Minor parts changes are included in the $60.00 price, however if a regulator or rcducer has to be opened and taken apart to make the necessary repairs the time will bc billed at $65.00 per Hour. Parts will be billed from the current published Scott Parts Price List. A copy of the final report on each air pack will be provided to you and a copy will be kept on file in our office. - This service can be provided at your Fire Station at no additional charge for a minimum of 10 units. Less than 10 units will require a mileage charge or will have to be sent to our location in Wheatland and you will be responsible for the freight to and from Wheat land. Fit Testing - Basically there are two types of fit testing for masks. Below is a simplified description of the two types of tests and when they should be used. While the actual test is more complicated, this will give you the basic idea of the tests. -Qualitative fit testing $12.50 per Person - The first is Qualitative test which consists of the subject donning the mask and placing a hood over thc subject's head and spraying a solution such as Bitrex into the hood while the subject does a series of maneuvers. If at any time during the test the subject tastes the sollltion the test has failed and a different size mask needs to be tested. This test is completely subjcctive and depends upon the subjects ability to taste the solution and is cither a pass or fail test. NFPA says this test should only be llsed when mask wi II only be llsed in the positive pressurc mode. -Quantitative fit testing $25.00 per Person. - Next is the Quantitative test which consists ofthe subject donning the mask and a fit test adapter is installed in the mask with a test probe that is hooked to a machine that measures the leakage of the mask. The subject does a series of maneuvers and the machine measures the amount ofleakage and is reported as a fit factor. You can choose the fit factor that you want as long as it is 500 or better for full face masks. You receive a sheet that records cach individuals fit factor. OSHA requires that this test bc used any time the mask could be used in a negative pressure mode such as with a twin filter adapter used during clean up or on wildland fires. This test is more accurate and gives you a more detailed rccord for liability purposes. "Where quality is remembered long after price is forgotten" FIRE EQUIPMENT 917120047:41:19 AM Inventory NW SERVICE $14,109.14 Warehouse: NWSERVIC Item Number Description On Hand UM SCTT10000113 10000113 RETAINING SCREW 10 EA SCTT10005218 PURGE KNOB.. 4 EA SCTT10005229 LATCH/PISTON SPRING 6 EA SCTT10005233 LATCH PLATE 3 EA SCTT1 0005250 FILTER.' 5 EA SCTT1 0005254 SEAT RETAINER" 5 EA SC1T1 0005259 PISTON LEVER.' 8 EA SCTT10005279 COUPLING NIPPLE 2 EA SCTT10005302 TRANSFER PISTON'" 2 EA SCTT10005303 TRANSFER SLEEVE.' 2 EA SCTT10005305 BACK-UP RING'" 18 EA SCTT10005331 COUPLING NIPPLE 1 EA SCTT10005368 GASKET 40 EA SCTT10005375 THRUST WASHER 10 EA SCTT10005473 GAUGE MOUNTING PROBE 1 EA SC1T1 0005495 AIR-PAK 4.5 APPROVAL LABEL, TC-13F-76, 96 1 EA SCTT10005543 AIR-PAK 2.2 APPOROVAL LABEL,TC-13F-BO TOP 1 EA SC1T1 0005603 INHALATION VALVE 12 EA SCTT10005773 PISTON SHAFT'" 2 EA SC1T1 0005774 SLEEVE" 5 EA SCTT10005775 VALVE SEAT'" 5 EA SCTT10005941 AIR-PAK 2.2 APPROVAL LABEL LOW TC-13F-80 1 EA SC1T1 0005959 O-RING 5 EA SCTT10006289 CYLINDER HANGER BRACKET 2 EA SCTT10006455 O-RING 5 EA SCTT10007327 CAPPED TEE NUT 5 EA SCTT10007328 TRUSS HEAD SCREW 5 EA SCTT10007329 5 EA SCTT10007358 DIAPHRAGM LEVER.' 12 EA SCTT10007461 CAP NUT 7 EA SCTT10007462 PHILLIPS HEAD SCREW 7 EA SCTT10007500 APPROVAL LABEL TC-13F-76, 96 & 212 LOWER 1 EA SCTT10007501 APPROVAL LABEL, TC.13F-9S" 1 EA SCTT10007502 APPROVAL LA8EL,TC-13F-212.' 1 EA SCTT10007560 C-RING'. 7 EA SCTT10007561 5 EA SCTT10007562 C-RING 3 EA Item Number SCTT10007563 SCTT10007564 SCTT10007565 SCTT10007763 SCTT10007842 SCTT10007881 SCTT10008068 SCTT10008398 SCTT10008416 SCTT10008492 SCTT10008531 SCTT10008532 SCTT10008535 SCTT10008537 SCTT10008538 SCTT10008734 SCTT10008880 SCTT10008924 SCTT10008927 SCTT10008972 SCTT10008973 SCTT10008999 SCTT10009045 SCTT10009050 SCTT10009149 SCTT1 0010227 SCTT1 001 0666 SCTT10011011 SCTT1 0011012 SCTT10011024 SCTT10011025 SCTT1001119501 SCTT10012546 SCTT10012547 SCTT10012602 SCTT1440301 SCTT1800200 SCTT1801200 SCTT1802100 SCTT1806200 SCTT1807000 SCTT1807100 SCTT1807101 SCTT1807102 SCTT1809900 SCTT1900300 SCTT1996600 SCTT20001601 SCTT20001701 SCTT20035201 Description O-RING-. C-RING O-RING"" DIAHPAGM RETAIN. RING SPIRAL PIN RETAINING RING, (E-Z FLO) AV2000/SCOTT-0-VISTA LENS FRAME NOSECUP RETAINING RING SHROUD"" SELF SEATING SCREWS EBSS DUST CAP LATCH PAK-AlERT SE GAUGE RETAINING STRAP VINYL TIP LEVER PIN PURGE BODY" MASK MOUNTED REGULATOR HOLDER O-RING"" O-RING 4.5 LOW CYLINDER TRANSFER KIT 2.2 LOW CYLINDER TRANSFER KIT PAK-ALERT SE FllLlSTER HEAD TAPPING SCREW PAK-ALERT SE WIRE SHEATH RETAINING CLIP PAK-AlERT SE CONTROL MODULE GASKET INLlNE WIRE BAIL FOR CYLINDER RETENSION STR. LED ALARM 3VWATCH BATTERY EZ FLO PURGE BODY BEARING NOSECUP AV-3000 SMALL NOSE CUP AV-3000 MEDIUM AV-3000 UPPER BENZEL FRAME AV-3000 LOWER BENZEL FRAME RETAINING STRAP FOR DUAL EBSS POUCH QUARTER POST FOR DUAL EBSS MANIFOLD HOSE QUARTER CUP FOR DUAL EBSS MANIFOLD HOSE HUD VISOR (RUBBER BOOT) 2.2/4.5 VIBRALERT RETAINING RING O-RING O-RING.. O-RING O-RING.. a-RING BACK-UP RING 2..2/4.5 REDUCER SINGLE TURN O-RING.... PRESSURE REDUC/HOSE COUPLING SIN O-RING O-RING'- O-RING QUICK DISCONNECT REGULATOR HOSE 2002 QUICK DISCONNECT MANIFOLD HOSE 2002 TRANSDUCER ASSEMBLY On Hand 5 5 5 1 5 3 4 6 4 12 6 6 6 6 3 4 12 5 5 3 4 12 6 3 6 6 5 2 2 2 2 2 2 2 2 5 10 13 7 10 8 10 12 4 9 8 6 2 1 1 UM EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA Item Number Description On Hand UM SCTT2689601 2..2/4.5 WAIST BUCKLES, PR, lESS STRAP 2 EA SCTT2695300 CYLINDER VALVE SEAL REPLACEMENT KIT 3 EA SCTT2695400 2.2 SAFETY DEVCE KIT 6 EA SCTT2695401 4.5 SAFETY DEVICE KIT 6 EA SCTT2697701 FRAM MOUNTING HARDWR KIT A V 2000 12 EA SCTT2724501 a-RING 10 EA SCTT3335022 AV-3000 SOCKETHEAD SCREW 4 EA SCTT33361 01 0 SCREW.. 6 EA SCTT33361017 MANIFOLD PORT SCREW 32 EA SCTT33481 007 SPRING PIN .0620D x .SOOl*^" 14 EA SCTT33481107 ROll PIN (GAUGELlNE AND PRUGE KNOB) 20 EA SCTT33602098 RETAINING RING 4 EA SCTT350201 THRUST WASHER"" (.010 THICK) 5 EA SCTT350202 THRUST WASHER'. (.030 THICK) 5 EA SCTT350203 THRUST WASHER'. (.005 THICK) 10 EA SCTT350401 SPACER.' 5 EA SCTT3668201 SCREW.. 10 EA SCTT36684047 RETAINING RING*'" 4 EA SCTT3670501 BACK-UP RING.... 8 EA SCTT3671300 CYLINDER VALVE SEAT & PLUG 2 EA SCTT3671400 CYLINDER VALVE COPPER GASKET 4 EA SCTT3686206 O-RING.. 10 EA SCTT3706101 HARNESS WASHER 5 EA SCTT3707901 CYLINDER VALVE O-RING 5 EA SCTT370B001 CYLINDER VALVE SPACER 3 EA SCTT370B201 CYLINDER VALVE O-RING 5 EA SCTT3709101 CYLINDER VALVE PACKING WASHER 2 EA SCTT3709301 CYLINDER VALVE STEM 2 EA SClT5562200 Q-RING 10 EA SCTT5581 000 10 EA SClT5694000 11 EA SCTT5726400 NIPPLE SEAL GASKET 30 EA SCTT5865100 O-RING 5 EA SCTT5B65200 5 EA SCTT80003000 COUPLING NUT ASSMBL Y 2 EA SCTT80003002 COUPLING NUT 2 EA SCTTB0221 001 DEMAND VALVE PISTON 5 EA SClT80222701 TRANSFER CAP 3 EA SClT80222802 2.2 HIGH PRESS HOSE & COUPLING 1 EA SCTT80222901 2.2/4.5 HIGH PRESSURE HOSE ONLY 7 EA SCTT80229501 CHECK VALVP' 3 EA SCTT802B6501 VIBRALERT"' 6 EA SCTT80287301 RESTRICTOR TUBE'. 12 EA SCTT80335101 PURGE STEM ASSEMBLY 5 EA SCTTB0338001 VALVE BODY 2.2 1 EA SCTTB033BOO2 4,5 VALVE BODY 1 EA SCTT80345401 CYLINDER VALVE WRENCH 1 EA SCTT80365201 DIAPHRAM 3 EA SCTT80373201 HEADHARNESS LOWER BUCKLE AND TAB 2 EA Item Number SCTTB0379201 SCTTB0394125 SCTTB04014o1 SCTTB0401501 SCTT80401B01 SCTT80405701 SCTTB0405901 SCTT80405902 SCTT80409101 SCTT80409201 SCTT80409202 SCTT80409401 SCTT80409403 SCTT80409801 SCTT80411 00 1 SCTT8041130 1 SCTT80417601 SCTT80417701 SCTT80417801 SCTT8041940 1 SCTT80431502 SCTT80433501 SCTT80433504 SCTT80433601 SCTT80433701 SCTT804370o2 SCTTB0438102 SCTT80442301 SCTT80442501 SCTT80442601 SCTT80447101 SCTT80453001 SCTT80463601 SCTT80517701 SCTT80519102 SCTT80519201 SCTT80527001 SCTT80532901 SCTT80534501 SCTT80560001 SCTT80565501 SCTT80577101 SCTT80577102 SCTT805771o3 SCTT80577301 SCTT80577302 SCTT80577303 SCTT8057B701 SCTT80579601 Description E-Z FlO DIAPHRAGM lENS COVER AV-200o 25/PKG NOSE CUP ASSMBl Y AV-2oo0 AV-2000 INHALATION VALVE ASSMBl Y ~LENS AV2000 TWIN CARTRIDGE ADAPTER 2.2 REMOTE GAUGE AND GAUGEUNE ASSEMBLY ( 4.5 GAUGE AND GAUGELlNE COMPLETE GAUGE BOOT GAUGE ONLY 2216 GAUGE ONLY 4.5 GAUGEUNE ONLY CRICKET GAUGE LINE 4500 PSI CYL. VALVE REGULATOR COVER CYLINDER BUMPER KEVLAR LOWER NECK STRAP FOR AV-3000 & AV-2( .KEVLAR HEADHARNESS KEVLAR TEMPLE STRAP FOR AV-3000 & AV-2000 EZ FLO AIRSAVER SWITCH BOOT PAK ALERT SE MOTION SENSOR ASSEMBLY OBSOLETE USE 804335-04 EBSS MANIFOLD HI HOSE & SOCKET ASSMBL EZ FLOW REGULATOR HOSE EZ FLOW REGULATOR HOSE EBSS EZ FlO REGULATOR ASSEMBLY EBSS PAK ALERT SE BOTTOM ENCLOSURE CYLINDER LATCH ASSEMBLY AIRPAK FIFTY CYLlNCER RETENTION STRAP AP50 WAIST BELT WI FEMALE BUCKLE AIR PAK FIFTY WAIST PAD ASSEMBLY EBSS FASTNER STRAP AV2000 UNIVERSAL COMMUNICATION MOUNTING E SE PRESSURE SWITCH PAK~ALERT CONSOLE SE PLUS TOP ENCLOSURE l.E.D. CAP AP-50 HARNESS AND BUCKLE KIT AV-300o REPLACEMENT LENS CYLINDER HANDWHEEL REPLACEMENT KIT (TRI-LC FACE SEAL SIZE KIT FOR AV-3000 AV3000 SMALL FACE SEAL AV3000 MEDIUM FACE SEAL AV3000 LARGE FACE SEAL AV-3000 SMALL FACEPIECE AV-3000 MEDIUM FACEPIECE AV-3000 LARGE FACEPIECE AV-3000 UNIVERSAL COMMUNICATION CLAMP (BW PAK ALERT SE KIT On Hand 6 1 4 12 10 1 2 1 3 2 6 6 3 2 3 2 12 2 12 6 2 2 2 3 4 2 2 10 4 2 2 5 3 2 4 3 2 2 6 3 4 1 1 1 1 1 1 3 2 UM EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA FIRE EQUIPMENT 917/20047:39:41 AM INVENTORY $157,362.39 Warehouse: MAIN Item Number Description On Hand UM SCTT045122 NTC-1 CANISTER 7 EA SCTT045123 ENFORCEMENT CARTRIDGE 263 EA SCTT10000030 CYLINDER VALVE LOCK LEVER SLEEVE 2 EA SCTT10000078 NIPPLE COUPLING 12 EA SCTT10000113 10000113 RETAINING SCREW 18 EA SCTT10000123 IIA REGULATOR DIAPHRAGM RETAINING RING 4 EA SCTT10000665 DEFLECTOR 4 EA SCTT10002690 IIA DECAL 10 EA SCTT100031 06 OBSOLETE LENS CLIP 163 EA SCTT10005135 AV 2000/SCOTT-O-VISTA FACESEAL - S10 BLAC 5 EA SCTT10005218 PURGE KNOB** 20 EA SCTT10005229 LATCH/PISTON SPRING 12 EA SCTT10005233 LATCH PLATE 24 EA SCTT10005250 FIL TER** 26 EA SCTT10005254 SEAT RETAINER*' 11 EA SCTT10005259 PISTON LEVER'* 10 EA SCTT10005271 RETAINER PLATE" 8 EA SCTT10005279 COUPLING NIPPLE 20 EA SCTT10005299 PRIMARY SPRING 1 EA SCTT10005300 SECONDARY SPRING 2 EA SCTT10005302 TRANSFER PISTON*' 6 EA SCTT10005303 TRANSFER SLEEVE** 11 EA SCTT10005305 BACK-UP RING" 42 EA SCTT10005331 COUPLING NIPPLE 10 EA SCTT10005368 GASKET 215 EA SCTT10005375 THRUST WASHER 20 EA SCTT10005473 GAUGE MOUNTING PROBE 4 EA SCTT10005495 AIR-PAK 4.5 APPROVAL LABEL, TC-13F-76, 96 10 EA SCTT10005543 AIR-PAK 2.2 APPOROVAL LABEL,TC-13F-BO TOP 9 EA SCTT10005556 4.5 PRES REDUCER LABEL B02220-02 5 EA SCTT1 0005603 INHALATION VALVE 71 EA SCTT1 000571 0 4.5 PRESSURE ROC PRT# LABEL**W/AIRLlNE M 25 EA SCTT10005773 PISTON SHAFT" 6 EA SCTT10005774 SLEEVE" 8 EA SCTT10005775 VALVE SEAT** 38 EA SCTT10005776 PISTON HEAD 15 EA SCTT10005797 WARNING LABEL 10 EA SCTT10005856 PLUG 99 EA Item Number SCTT10005893 SCTT10005894 SCTT10005895 SCTT10005913 SCTT10005941 SCTT1 0005959 SCTT10006212 SCTT10006289 SCTT1 0006455 SCTT10007327 SCTT10007328 SCTT10007329 SCTT10007358 SCTT10007461 SCTT1 0007462 SCTT10007500 SCTT10007501 SCTT10007502 SCTT10007560 SCTT10007561 SCTT10007562 SCTT10007563 SCTT1 0007564 SCTT10007565 SCTT1 000761 0 SCTT10007611 SCTT10007763 SCTT1 0007842 SCTT10007861 SCTT10007881 SCTT10007896 SCTT10008068 SCTT10008398 SCTT10008400 SCTT10008416 SCTT10008451 SCTT10008492 SCTT10008522 SCTT10008524 SCTT10008530 SCTT10008531 SCTT10008532 SCTT10008535 SCTT1 0008537 SCTT10008538 SCTT10008548 SCTT10008666 SCTT10008734 SCTT10008880 SCTT10008924 Description INSTRUCTION LABEL 4.5 LABEL PRESSURE REDUCER COVER LABEL 2.2 PRESSURE REDUCER COVER LABEL AV2000fSCOTT-O-VISTA EPDM SML GR FACESEAL AIR-PAK 2.2 APPROVAL LABEL LOW TC-13F-80 O-RING A V2000 +E1942 FACESEAL XL RED CYLINDER HANGER BRACKET O-RING CAPPED TEE NUT TRUSS HEAD SCREW DIAPHRAGM LEVER*" CAP NUT PHILLIPS HEAD SCREW APPROVAL LABEL TC-13F-76, 96 & 212 LOWER APPROVAL LABEL,TC-13F-96** APPROVAL LABEL, TC-13F-212** O-RING'* O-RING O-RING" O-RING O-RING*" OBSOLETE NFPA COMPL. LABEL 2.2 OBSOLETE NFPA COMPo LABEL 4.5 DJAHPAGM RETAIN. RING SPIRAL PIN REGULATOR COVER LABEL RETAINING RING, (E-Z FLO) PARKER SUPER-O-LUBE (2 02) AV2000/SCOTT-O-VISTA LENS FRAME NOSECUP RETAINING RING A V2000 VOICEMJTTER DUCT SHROUD*" ANTI-ROTATION WASHER SELF SEATING SCREWS SCOTTORAMIC HEAD HARNESS PROTECTIVE COVER SCOTTORAMIC LENS FRAME BINDER EBSS DUST CAP LATCH PAK-ALERT SE GAUGE RETAINING STRAP VINYL TIP LEVER PIN 2.2/4.5 REGULATOR ID LABEL PART # LABEL 803572 PURGE BODY*' MASK MOUNTED REGULATOR HOLDER O-RING'* On Hand 10 16 4 2 5 17 2 50 17 18 24 20 10 15 42 19 19 9 52 53 17 38 16 53 4 4 3 18 58 8 2 8 22 9 9 39 54 5 6 9 23 60 65 80 12 20 20 20 34 16 UM EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA Item Number SCTI10008927 SCTI10008972 SCTT10008973 SCTT10008999 SCTI10009045 SCTI10009050 SCTT10009149 SCTT10009256 SCTI1 0009324 SCTI10009349 SCTT10009427 SCTI10009779 SCTT10010227 SCTT1 0010666 SCTT10010667 SCTT10011011 SCTT1 0011 012 SCTT10011013 SCTI10011014 SCTT10011015 SCTI1 0011 024 SCTT10011025 SCTT1 0011 026 SCTI1 00 11 027 SCTI1001119501 SCTT10011364 SCTT10012133 SCTT10012218 SCTI10012546 SCTT10012547 SCTI10012602 SCTI1010900. SCTT1 014802 SCTI1015805 SCTI1 0171 00 SCTI1384800 SCTT1387000 SCTT1440301 SCTT1800200 SCTT1801200 SCTI1802100 SCTT1805300 SCTI1806200 SCTT1807000 SCTT1807100 SCTT1807101 SCTT1807102 SCTT1809900 SCTT1900300 SCTT1996600 Description O-RING 4.5 LOW CYLINDER TRANSFER KIT 2.2 LOW CYLINDER TRANSFER KIT PAK-ALERT SE FILLlSTER HEAD TAPPING SCREW PAK-ALERT SE WIRE SHEATH RETAINING CLIP PAK-ALERT SE CONTROL MODULE GASKET INLlNE WIRE BAIL FOR CYLINDER RETENSION STR. BACKFRAME SLIDE AIR-PAK 50 SOFT SIDE CARRY CASE SELF ADHESIVE WEAR WASHER REDUCER MNTG SCREW AV2000 MOLDED FACE SEAL (COMFORT SEAL) LED ALARM 3V WATCH BATTERY EZ FLO PURGE BODY BEARING E-Z FLO PURGE BODY O-RING NOSECUP AV-3000 SMALL NOSECUP AV-3000 MEDIUM NOSECUP AV-3000 LARGE INHALATION CHECK VALVE DISK FOR AV-3000 NOSECUP RETAINING RING FOR AV-3000 AV-3000 UPPER BENZEL FRAME AV-3000 LOWER BENZEL FRAME VOICEMITTER DUCT RIGHT FOR AV-3000 VOICEMITTER DUCT LEFT FOR AV-3000 RETAINING STRAP FOR DUAL EBSS POUCH OBSOLETE USE PART # 805330-01 SELF-SEAL SCREW NOSECUP AV-3000 X-LARGE QUARTER POST FOR DUAL EBSS MANIFOLD HOSE QUARTER CUP FOR DUAL EBSS MANIFOLD HOSE HUD VISOR (RUBBER BOOT) OBSOLETE RUBBER BAND EXHALATION VALVE DIAPHRAGM SCOTTORAMIC W/F426 EXHALATION VALVE EXHALATION VALVE COVER EXT RETAINING RING EXHALATION VALVE 2.2/4.5 VIBRALERT RETAINING RING O-RING O-RING" O-RING O-RING'. a-RING BACK-UP RING 2..2/4.5 REDUCER SINGLE TURN O-RING" PRESSURE REDUC/HOSE COUPLING SIN a-RING C-RING" a-RING On Hand 9 6 17 33 50 6 8 16 9 35 7 12 8 138 38 33 21 64 6 7 3 36 4 4 19 6 48 14 8 12 5 10 3 4 3 7 8 30 117 26 15 20 43 19 36 40 17 21 8 20 UM EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA Item Number Description On Hand UM SCTT20001601 QUICK DISCONNECT REGULATOR HOSE 2002 31 EA SCTT20001701 QUICK DISCONNECT MANIFOLD HOSE 2002 19 EA SCTT20035201 TRANSDUCER ASSEMBLY 4 EA SCTT2689601 2..2/4.5 WAIST BUCKLES, PR, LESS STRAP 5 EA SCTT2695300 CYLINDER VALVE SEAL REPLACEMENT KIT 6 EA SCTT2695400 2.2 SAFETY DEVCE KIT 6 EA SCTT2695401 4.5 SAFETY DEVICE KIT 7 EA SCTT2697701 FRAM MOUNTING HARDWR KIT AV 2000 107 EA SCTT2724501 O-RING 57 EA SCTT2724601 TOGGLE SNAP/REPLACED BY 80442201 2 EA SCTT2743601 2.2 CYLINDER HANGER BRACKET 800154 SERIES V. 14 EA SCTT2750725 SCOTT-O-VISTA LENS COVER 5 EA SCTT2754004 4.5 AIRLINE MANIFOLD MODIFICATION KIT 35 EA SCTT282743 CYLINDER VALVE GASKET800011 SERIES 4 EA SCTT282749 IIA REGULATOR RETAINER SEAL 5 EA SCTT282750 IIA REGULATOR GASKET 10 EA SCTT2895501 141N BREATHING TUBE 1 EA SCTT33324041 SCREW 22 EA SCTT3335022 A V-3000 SOCKETHEAD SCREW 8 EA SCTT33359241 OBSOLETE SCREW ( Use SCTT33324041 ) 30 EA SCTT33361 01 0 SCREW** 31 EA SCTT33361017 MANIFOLD PORT SCREW 95 EA SCTT33361 047 PRESSURE RDCR SCREWS (WIREFRAME) 22 EA SCTT33481 007 SPRING PIN .06200 x .500L" 19 EA SCTT33481107 ROLL PIN (GAUGELINE AND PRUGE KNOB) 45 EA SCTT33488034 PRESSURE REDUCER MOUNTING CLIP 15 EA SCTT33602098 RETAINING RING 7 EA SCTT350201 THRUST WASHER" (.010 THICK) 14 EA SCTT350202 THRUST WASHEW* (.030 THICK) 12 EA SCTT350203 THRUST WASHER" (.005 THICK) 19 EA SCTT350401 SPACER" 16 EA SCTT3613700 OBSOLETE CLAMP (REPLACED BY 14 EA SCTT3668201 SCREW" 6 EA SCTT36684047 RETAINING RING" 15 EA SCTT3670501 BACK.UP RING" 11 EA SCTT3671300 CYLINDER VALVE SEAT & PLUG 42 EA SCTT3671400 CYLINDER VALVE COPPER GASKET 12 EA SCTT3675501 CYLINDER VALVE HANDWHEEL 5 EA SCTT3686206 O-RING*' 55 EA SCTT3706101 HARNESS WASHER 16 EA SCTT3707901 CYLINDER VALVE O-RING 44 EA SCTT3708001 CYLINDER VALVE SPACER 3 EA SCTT3708201 CYLINDER VALVE O-RING 29 EA SCTT3709101 CYLINDER VALVE PACKING WASHER 41 EA SCTT3709301 CYLINDER VALVE STEM 4 EA SCTT 40014944 TOP OF CAMERA LABEL WITH ARROW FOR EAGLE 20 EA SCTT5000415 LOCTITE 222 (10ML) 3 EA SCTT5072102 LOCTlTE 271, .35 OZ 3 EA SCTT5072801 RHEOLUBE 719M" 1 EA SCTT5072901 LQ-PHENYL SILICONE FLUID 100,000" 2 EA Item Number Description On Hand UM SCTT5075601 LOCTITE BLACK MAX 380, 1 02 3 EA SCTT5075702 LOCTITE X-NMS SOLVENT 4 EA SCTT5085400 PAK-AlERT SE PREFORMED PACKING 49 EA SCTT5562200 O-RING 169 EA SCTT5581000 35 EA SCTT5694000 23 EA SCTT5725100 21 EA SCTT5725200 3 EA SCTT5726400 NIPPLE SEAL GASKET 96 EA SCTT5740200 SEAL 6 EA SCTT5751800 ROll PIN 6 EA SCTT5865100 O-RING 2 EA SCTT5865200 191 EA SCTT650800 BUCKLE & SNAP ASSY 30 EA SCTT655202 SAFETY PLUG 3 EA SCTT7422FT1 QUANTITATIVE FIT TEST ADAPTER KIT 3 EA SCTT80001200 MAINLINE VALVE SEAT 9 EA SCTT80001601 BY-PASSSEAT 6 EA SCTT80001700 GAUGE ASSMBL Y 3 EA SCTT80002900 AIR-PAK REGUAL TOR HOSE COUPLING ASSMBL Y 5 EA SCTT80003000 COUPLING NUT ASSMBL Y 7 EA SCTT80003002 COUPLING NUT 4 EA SCTT80003300 lIA VALVE ASSMBLY 6 EA SCTT80003400 SLIDE & BUCKLE ASSMBL Y 24 EA SCTT80003600 IIA VALVE ASSMBL Y 6 EA SCTT80003800 DISCONTINUED GAUGE (REPLACED) BY 2 EA SCTT80143200 NOSE CUP ASSMBL Y SCOTTORAMIC 5 EA SCTT80183200 OVERHAUL KIT 8000008** 6 EA SCTT80183303 REPAIR KIT800011-3 VALVE (ALUMINUM) 4 EA SCTT80212500 SEAL KIT FOR AP II REGULATOR 7 EA SCTT80221 001 DEMAND VALVE PISTON 6 EA SCTT80222102 STANDARD MANIFOLD 10 EA SCTT80222701 TRANSFER CAP 6 EA SCTTB0222801 4.5 HIGH PRESS HOSE & COUPLING 22 EA SCTT80222802 2.2 HIGH PRESS HOSE & COUPLING 8 EA SCTT80222901 2.2/4.5 HIGH PRESSURE HOSE ONLY 24 EA S CTTB022950 1 CHECK VALVE** 25 EA SCTT80286501 VIBRALERT** 3 EA SCTTB0287301 RESTRICTOR TUBE" 10 EA SCTT80291901 REGULATOR BODY ASSMBL Y 8 EA SCTT80292301 DIAPHRAGM APII 4 EA SCTT80293501 IIA REGUAL TOR OUTLET PROBE 1 EA SCTT80293601 IIA BREATHING TUBE COUPL (NON-NFPA) 9 EA SCTT80314401 ISCBA MANIFOLD FOR ACCESSORY HOSE 12 EA SCTT80335101 PURGE STEM ASSEMBLY 31 EA SCTT80338001 VALVE BODY 2.2 3 EA SCTT80338002 4.5 VALVE BODY 2 EA SCTT80339201 CYLINDER GAUGE ASSYMBL Y (2216 PSIG) 3 EA SCTT80339301 CYLINDER GAUGE ASSMBLY (4500 PSIG) 3 EA Item Number SCTT80352101 SCTT80365201 SCTT80373201 SCTT80375901 SCTT80379201 SCTT80379301 SCTT80392801 SCTT80393001 SCTT80394125 SCTT80401401 SCTT80401501 SCTT80401801 SCTT80405701 SCTT80405901 SCTT80405902 SCTT80407401 SCTT80408801 SCTT80408802 SCTT80409101 SCTT80409201 SCTT80409202 SCTT80409401 SCTT80409403 SCTT80409801 SCTT80411001 SCTT8041130 1 SCTT80416601 SCTT80417601 SCTT80417701 SCTTB0417801 SCTT80419101 SCTT80419102 SCTT804191 03 SCTT80419108 SCTT80419111 SCTT80419112 SCTT80419113 SCTT80419118 SCTT80419401 SCTT80431502 SCTT80433401 SCTT80433504 SCTT80433601 SCTT80433701 SCTT80437001USED SCTT80437002 SCTT80438102 SCTT80442101 SCTT80442301 SCTT80442501 Description SAFETY RELIEF KIT D1APHRAM HEADHARNESS LOWER BUCKLE AND TAB VOICEMITTER FOR AV-3000 E-Z FLO DIAPHRAGM EZ FLO SWITCH LEVER SCOTT-O-VISTA LENS PROBED ADAPTER SCOTT-O-VIST A OR A V2000 LENS COVER AV-2000 25/PKG NOSE CUP ASSMBL Y AV-2000 AV-2000 INHALATION VALVE ASSMBL Y *LENS AV2000 TWIN CARTRIDGE ADAPTER 2.2 REMOTE GAUGE AND GAUGELlNE ASSEMBLY ( 4.5 GAUGE AND GAUGELlNE COMPLETE LOOP ASSY AV-2000 NECKSTRAP BLACK KEVLAR NECK STRAP GAUGE BOOT GAUGE ONLY 2216 GAUGE ONLY 4.5 GAUGELlNE ONLY CRICKET GAUGE LINE 4500 PSI CYL VALVE REGULATOR COVER CYLINDER BUMPER SCOTTORAMIC FACEPIEC KEVLAR LOWER NECK STRAP FOR AV-3000 & AV-2( *KEVLAR HEADHARNESS KEVLAR TEMPLE STRAP FOR AV-3000 & AV-2000 AV-2000 FACEPIECE SM AV-2000 FACEPIECE LRG AV-2000 FACEPIECE XLG AV-2000 FACEPIECE COMFORT SEAL 'SMALL SILICONE MASK 'LARGE SILICONE MASK 'XL SILICONE MASK "COMFORT SILlC MSK EZ FLO AIRSAVER SWITCH BOOT PAK ALERT SE MOTION SENSOR ASSEMBLY LOW CYL TRANFER 4.5 HOSE & SOCKET ASSMBL EZ FLOW REGULA TOR HOSE EZ FLOW REGULATOR HOSE EBSS USED E-Z FLO REGULATOR ASSEMBLY EZ FLO REGULATOR ASSEMBLY EBSS PAK ALERT SE BOTTOM ENCLOSURE CYL RETENTION KIT CYLINDER LATCH ASSEMBLY AIRPAK FIFTY CYLlNCER RETENTION STRAP On Hand 4 8 15 8 36 4 7 12 8 1 15 193 67 8 5 24 32 13 35 1 9 15 6 3 14 23 1 10 25 9 14 9 12 47 2 1 4 5 3 2 18 96 14 29 6 11 2 15 48 14 UM EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA Item Number SCTT80442601 SCTT80442801 SCTT80444201 SCTT80447101 SCTT80447603 SCTT80449701 SCTT80449901 SCTT80451201 SCTT80453001 SCTT80456401 SCTT80463601 SCTT80466107 SCTT80472101 SCTT80472301 SCTT80484606DEMOKIT SCTT80486201 SCTT8049350402P SCTT80499302 SCTT80505901 SCTT80509001 SCTT80509002 SCTTB0511901 SCTTB0513302 SCTTB0517701 SCTT80519161 SCTT80519201 SCTT80520S01 SCTT80527001 SCTTB052B902 SCTTBOS29301 SCTT80534501 SCTTB0553401 SCTTB0555701 SCTTB0560001 SCTTB0562701 SCTTB0565501 SCTT80575301 SCTT80577101 SCTTB0577102 SCTT80577103 SCTT80577301 SCTT80577302 SCTT80577303 SCTTB057B701 SCTT80579601 SCTT80580801 SCTT80580B02 SCTT9VOLTBATT SCTTCBATTERY Description AP50 WAIST BELT W/ FEMALE BUCKLE AIRPAK FIFTY PADDED SHOULDER STRAP SPECTACLE KIT PRESCRIPTION AV-2000 AIR PAK FIFTY WAIST PAD ASSEMBLY AIR PAK 2.2/4.5 WIRE FORM SIDE STRAP, BLACK KE HARD CARRYING CASE FOR APSO BACKFRAME ASSEMBLY APSO BACKFRAME AND HARNESS ASSEMBLY COMI EBSS FASTNER STRAP VOICE AMPLIFIER AV2000 UNIVERSAL COMMUNICATION MOUNTING E 642 P-100 HEPA !WIN CARTRIDGE/FILTER 4.530 MINUTE CARBON CYLINDER WITH VALVE AS 4.560 MINUTE CARBON CYLINDER W/ VALVE AP-50 4.5 30 MIN EBSS DENVER PAK DEMO NO CYl GAUGE MOUNTING BLOCK AP50 2002 EDITION 4.5 KIT WfQD AND PAK ALERT CARTRIDGE ORGANIC VAPORS/ACID GAS/P100 BO; 40 MM ADAPTER CRICKET ALARM ASSY CRICKET ALARM PKG DUAL GAUGE BLOCK REGULATOR HOSE BEACON SE PRESSURE SWITCH PAK ALERT SE 60 CONSOLE ASSEMBLY TOP ENCLOSURE PAK-ALERT WIRE SHTH L.E.D. CAP AVHOOD W/INSTALLATION KIT BLACK NOMEX USE SCTT1000B973 2.2 LOW CYLINDER TRANS AV~OOOREPLACEMENTLENS MASK BAG FLEECE LNED MPC+ CANISTER CYLINDER HANDWHEEl REPLACEMENT KIT (TRI-LC FITTEST ADAPTER !WIN CARTRIDGE FACE SEAL SIZE KIT FOR AV-3000 SPECTACLE KIT PRESCRIPTION AV-3000 AV3000 SMALL FACE SEAL AV3000 MEDIUM FACE SEAL AV3000 LARGE FACE SEAL AV-3000 SMALL FACEPIECE AV-3000 MEDIUM FACEPIECE AV-3000 LARGE FACEPIECE AV-3000 UNIVERSAL COMMUNICATION CLAMP (BW PAK ALERT SE KIT AV-3000 HEAD NET ASSY KEVLAR STANDARD AV-3000 HEAD NET ASSY KEVLAR LARGE ALK22 9 VOLT BATTERY C ALKALINE BATTERY On Hand 5 4 28 6 2 1 1 2 26 21 25 27 8 2 2 19 2 16 132 20 7 13 3 3 4 2 1 12 11 1 39 147 23 12 2 15 58 8 9 4 44 47 4 93 24 18 11 66 72 UM EA EA EA EA EA EA EA EA EA EA EA BX EA EA EA EA EA BX EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA EA September 17,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT September 21, 2004 ITEM NO. 5-F REQUEST Approve Bid for Pour in Place Surfacing for Adventure Island Playground AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRlGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ~,r/ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of Meridian. .~~"' ~~. , I I ~"" < ~.., ~~.: .~~~~:{<,"~','"~/c~p.~?:;"/ ~~ ~' .';?'? :''".~ ' j ; 'Mendlan ParKs & lRecreation~;;', .1:1':',:'::,';',::: :';", ,:,f" <:; : ~;::~": ;:;1~~' ,:::~ ';',: ':~:i",::<;:'r~lZ?',~ff~~i(,~/<~', ':,j'~": r':,J::, Memo RECEIVED SEP 1 6 2004 To: Mayor and City Council City of Meridian CUy Clerk Office CC: Will Berg From: Doug Strong, Director ;;(M. Date: September 16, 2004 Re: Bid for Pour in Place Surfacing for Adventure Island Playground The Parks Staff is requesting this item be put under the consent agenda for your September 2151 meeting. Bid forms with additional required information are attached. Two responsive bids were received to install Pour-In-Place surfacing for Adventure Island Playground. No Fault Industries has been selected to complete the work with a base bid of $78,995.00 with add alternates totally $7,090.00 for a total project cost of $86,085.00. The amount budgeted for the Adventure Island Pour-In- Place project is $100,000.00. Page 1 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Bid NOTE TO BIDDER: Use indelible ink or type when completing this form. Proposal of N 0 fA(AL~ '-tv1d usttz j ~ existing under the laws of the state of LiJ U I 5IA/1,J,t . * (See footnote) (hereinafter called "Bidder"), organized and , doing business as a(n) To: Address: Project Title: City of Meridian 33 East Idaho Ave.. Meridian. Idaho 83642 Meridian Settler's Park Adventure Island Playground Pour-In.Place Surface System In compliance with the Invitation to Bi.d and Information for Bidders for the Meridian Settler's Park/Adventure Island Pour-In-Place Surface System having examined the Drawings and Specificati.ons with related documents and the site ofthe proposed Work, and being familiar with all conditions surrounding the proposed Project, including the availability of materials and labor, Bidder hereby proposes to furnish all labor, materials and supplies and complete the Work in accordance with the Contract Documents within the time set forth therein and at the prices stated in the Bid Schedule ofItems and Prices. These prices are to cover aU expenses incurred in perfonning the Work required under the Contract Documents, of which this is a part. By submission of this Bid, each Bidder certifies, and in case ofajoint Bid each party thereto certifies as to their own organization, that this Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid with any other Bid or with any other Bidder or with any competitor. The Bidder agrees that the Work will be completed within 30 days, defined as calendar days, after the date when the Contract Time commences to run. In the event the Bidder is awarded the Contract and fails to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages of$150 per calendar day will be assessed against the Contractor for each day in excess of the stated work completion time. These liquidated damages will be subtracted from the Contract amount before final payment is made. . Bidder acknowledges receipt ofthe following Addenda: Addenda No. Date t0lp.. . Initials Bidder's person to contact for additional information regarding this Bid: Name: Jfl0fJ~Sm~l-Hj~,i .:h.l.fiJ Z,Z--S- ..--2-1 ')- -Of.pO .p.<-{ 2lY . Insert "individual", "partnership", or "corporation" 7 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Bid Schedule of Items and Prices The following is the Bid Schedule for the Meridian Settler's Park/Adventure Island Pour-In-Place Surface System. The award will be based on the lowest Total Bid subject to the requirements of Paragraph 15 of the Information for Bidders. The unit price for each bid item shall be written in fig-ures and words in the spaces provided. The total bid nrice shall be written in fil!ures in the spaces provided. Table 1- Bid Schedule of Items and Prices Item Base Bid Lump Sum (In Words) Total Base Price Total (In Words) Add. Alternate #1 Lump Sum (In Words) Description Estimated Quantity -,. 03 LS Unit Price Total Bid Price Units Dollars and Cents 51 ~ Dollars and Cents Additional lump sum cost to provide the following design symbols: (1) Shark (1) Treasure Box (3) Alligators (1) "X" (1) Hopscotch (2) Stars (1) Moon (1) Saturn (1) "Twisters" Dots (1) Take-Off Radius Colors (4) Shark Fins (1 Compass. -\ '7bQ(JOg.. Dollars And Cents The above prices shall include all labor, material, overhead, profit, insurance, etc., to cover furnishing and performing the Work as called for and specified. The above prices shall also include all applicable taxes and fees. The Bidder understands that quantities listed are approximate and the Owner reserves the right to increase or decrease individual items as may be, in its sole judgment, to its best interest depending upon conditions encountered or observed d.uring tAe execution of the Wprk.. ~ . . 1 bL. i- wOk: ))ftWJII'\~ ttltz.NLSheu ~VI:t1A- bel lUM NDt-fo sYtk. Sc'AI.e- twotUJiVlS W\t,UlT. 1'- ttu"LWJ>'~d -tP fVi> fA~ Plllo( -\0 Q~c.o.vYl-Q.ll+ oS;:- $~PDtIL:r:t/vs~(l~""\tl)1') . 8 8/20/2004 Submitted: By: COl~ ~ I::> Name: ~ YNN{f1L5tVl<111- (Typed or printed) Title: V ICE PiLE') I de m Date: CJ I~ {oLf (SEAL if Bid is by a corporation) Attest (for bids by corporations): By: Date: Signature (by Corporate or Assistant Corporate Secretary) Name: (Typed or printed) Title: Finn: Business Address: Telephone Number: ( ) Fax Number: ( ) Public Works License Number: Contractor's representative to contact regarding this bid: 9 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Information Required of Bidders GENERAL INFORMATION. The Bidder shall furnish the following information. Failure to comply with this requirement will render the Bid incomplete and shall cause its rejection. Additional sheets shall be attached as required. (1) Contractor's name and address (mail and business): No Mud- ~dill_-tn.(E5 1fvc.- I s-sg () ftJ2- t(~i (Lv fill') &\--\D ~ ~O\ J y: LA -, 0&/0 (2) (3) Contractor's telephone number: ( ) "21-'; r2(~-"-f1lPO COflfrt1, C,1vY Cf.pqt Contractor's State License: Primary Classification Supplemental Classification held, if any: Bid Limit: - ^)D UfII J (4) (5) Number of years as a Contractor in construction work of this type: ,q \f ~a".s Names and titles of all officers of CONTRACTOR'S firm: (If any) J CUlL {LDYitE Tf2-1 (?{'~i ldelllt /')vii J &.~'1 I \) P. 5:A I.e1 10 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Contractor Qualification Submittal Form In order for the City of Meridian to properly evaluate bid proposals the following information shall be submitted by each bidder and included in the bid proposal. The following referenced projects shall be of a similar nature and magnitude as the Project contemplated in these Contract Documents and have been completed within the last five years. Project No.1 Owner: C:Cl1 Dol D ()k lC-+ 0 r P~( WI.. 6t:Ack COlA btfv, Location: red SA ~ (JJl2Ack. Cell fA -ht 'FL-o t(f)~ Description: Collbtfvt Cth\iYvcf- -tv tASi@l ~FOflL 4 AH P~Y~lW.iAds Name of Project: .\) 0l(L{()U.O stL'\DO I) Size of Project ($): 14tn\.( krhN\. 'f:I:. to lL ft> jt \0 /L RCiI. Contact Person/Firm: Pa f1 (~ACUI~ / flfqAL COtJta.Ul:c:tvr2J Address; ~ ,d. boy- '2DO,S- iAJtot PltL-VV\ f::e=Ac.iJl FL- 334{(& Telephone Number: ( ) t:5lf I ~ l.Pl{0l - ,~71.o Project No.2 Owner: _6;z.{ f'1tWDtU pr f<J ht .kif AN C&tUttOJv Location: ~'IlmVI1Sf.t1U{ At-~"vl Pr Description: "1{^ skt U 5rfrP()~t PlAt(rp>>.wJ...9.t Kfttee-- Name of Project: CVtlLfCV\ Pt{~0(lJ1i;Vtdv Size of Project ($): ~ ~( ()[i) Contact PersonIFirm: Citro fLt fU Mol ~6f0 Address: 1tv0 trl4A:rU1JlJlJd uJAt-f bltlmlns~t41 k 3S2<8 Telephone Number: () ~Df.tif 1'1,- /';(; (p 11 8/18/2004 Project No.3 Owner: {bOC/+ tZMofJ tf2tolnJ ~ CltAb Location: l?::irlr l2A--mN FLoilDPr Description: :1Vl~ MU C;ltf OEit- P ttili S rvUtrt( f1o'~t't" Name of Project: .boCA (ZPt12lN fL&-wt..-t- 4 Club Size of Project ($): '2<;),' OIJl) Contact PersonlFirm: 1Dtt.l4ev ~ If\..t II . Address: f?AJc A (LA -0A.1 j f:l Drl-i(.f1- Telephone Number: () t:;&{ - 4:-17 -3B<? Project No.4 Owner: ~.e5) Al ~ ,bflc:Le" BA-rl:' Location: D...t is) ~ Te XfO Description: d4W-hr n $D\:F Dt~ eJA4.srFwJ S:ilK"-~ Name of Project: ~~ A-F~ 4Dl^~ U1AV Size of Project ($): f.p to r 04\ ~ Contact Person/Firm: M.tLYt..- JLees-e..... '4 UL/.CD gevlQrtti! rM-tre1lC-fuv- Address: Po f:> D7'- (O~ La.~ra. SA: S Wa..~ 7. v~ Telephone Number: ( S ("2 -'*5)(P -9-\-)"( Project No.5 Owner: ~A {~ IlJ (!Je u,)a~ r;/ Location: lrthCrJ( fJ RvvIL -- (]jeVll.^Cltld D 11-'0 Description: J1A~ftrlt SAFDIEL Ptl?5r7/UwJ 51.1f/(;,ec", Name of Project: [IN tor 1J farfL. Size of Project ($): qlf( s'fL{-. Contact PersonlFirm: 'Kufltt tud(r AM) / ()Inr7d fM(lllbl1 J ~ /lsst!Oalc-:r ( Address: Po b OK '33>/S AI71Jl1Uf!.:f~ ()/fr() 44&O( Telephone Number: ( ) ~~ .- 'ita- ( - /f;J& ( 12 8/I 8/2004 City of Meridian Meridian Settler's ParklAd\'enture Island Pour-la-Place Surface SystelD Bid Bond KNOW ALL MEN BY 'tHESE PRESENTS; That we, the undr:rsigned. No Fault Industries, Inc. . as Principal. and Great American Insurance . as Surety are hereby held and firri1ly bound unto the City of Meridian, Ada County, Idaho. in the sum 0(5% of amount bid Dollars ($ 5% of amount bid) for the payment of which, well and truly to be made, we hereby Jointly and scver.1lty bind ourselves, successors and tlS.'1igns. The ccndition ofilie above obl1gl1tion is such that, whereas, the Principl11 bas submitted to the OWNERS a certain Bid, lUt1ched hereto nnd hereby tnnde a part hereo", to enter into n conlr.ict il1 writing, for the Meridian Water Re-Roof. NOW, THEREFORE, (Il) lf said Bid :d,ml be rejected; or (b) If :;laid Bid sb4\1l be accepted and ilie Principal :::~1l execute and deliver a contract in the Fonn of Contract attached hereto (properly completed in accordance with said Bid) and llhall furnish .Bond for their faithful performance of saId contra~ and tor the payment of all persons perfonning labor or furnishing materials in connection therewith. and shan ill all other resp~crs perfonn the llgreement created by the llceeplanc:e of said aid. then this obligation shall be void; otherwise, the same shall remain in force and effect. It being expressly understood and agreed that the liability of the Surety fer ;my and all claims hereunder shan. in no event, cxGeed the pl:JlaI amount afmis obligation tiS' herem stated. The Surety. for value received, hmby stipuliltes and agrees that Ihe obligations of said Surety afid its Bond shall be in no way impaired or affected by ~JlY extension afthe time within which the OWNER may neecpt such BId; and the Surety does l1ereby waive notice of any such extension. IN WITNESS 'W'ffEREOF. the Principal and the SUJety l1ave hereunto set their hands and seals, and such of them D$ are corporations Imve caused their corporate seals to be hereto aff'lXcd imd tl1esc presents to be signed by their proper officer. and day and year first set forth llbovc. Signed and seated this 3rd day of September .ZO~. No Fault Industries, Inc. Principal SEAL (If Bid is by a Corpamtion) By: Q@at American Insurance Company :o/L~b~<- Sign:lture Thomas R. Greek Wlm_ ~ \uillLO Signature 13 8/1812004 GREAT AMERICAN INSURANCE COMPANY@ Administrative Office: 580 WALNUT STREET $ CINCINNATI, OHIO 45202 0 513-369-5000 . FAX 513-723-2740 The number of persons authorized by this power of altomey is not more than SEVEN No. 017585 POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY. a corporation organized and existing under and by virtue of the laws of the State of Ohio. does hereby nominate. constitute and appoint the person or persons named below its true and lawful almrney- in-fact. for it and in its name, place and stead to execute in behalf of the said Company. as surety, any and aJJ bonds. undertakings and contracts of suretyship, or Nher wlltten obligations in the nature thereof: provided that the liability of the said Company on any such bond. undertaking or contract of suretyship executed under this authoIity shall not exceed the limit stated below. DONALD S. DENBO FRANK F. WHITE, JR. THOMAS R. GREEK M. BRUCE HOLLEY This Power of Attorney revokes all previous powers issued in behalf of the attorney(sHn-fact named above. IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and allested by its appropriate officers and its corporate seal hereunto affixed this 16TH day of JULY 2002 Attest GREAT AMERICAN INSURANCE COMPANY Name JOHNNY H. THOMPSON SYLVIA M. ROBINSON BETTY J. STEWART Add ress ALL OF BRENTWOOD, TENNESSEE Limit of Power ALL UNLIMITED STATE OF OHIO, COUNTY OF HAMILTON - ss: DOUGLAS R. BOWEN (5,3-369'3611) On this 16TH day of JULY. 2002 . before me personally appeared DOUGLAS R. BOWEN. ro me known. being duly sworn. deposes and says that he resides in Cincinnati. Ohio. that he is the Divisional Senior Vice President of the Bond Division of Grcat Amelican Insurance Company. the Company described in and which executed the above inSITument: that he knows the seal of the said Company: that rhe seal affixed to the said instrument is such corporate seal: that it was so aftixed by authority of his oflke under the By-Laws of said Company, and that he signed his name thereto by like authority. This Power of Attorney is granted by amhority ofll1e following resolutions adopted by the Board of Directors of Great American Insurance Company by unanimous written consent dated March L 1993. RESOLVED: That (he Dil'isiOll Presidelll. the .\'el'eraf Divisioll \lice Presidents llrld Assistalll lIice Presidelll,'-. or anyone of them, be and hereby is awhori;.ed, fmm time tf' lime. 10 appoint one or more Att()mey.~-in-Fact /(I exemte on be/wit" (!{ rhi? Company, m sarely. any ami all /lululs. anderlakings and contract.~ lif.wretyship, or other written ob/igmions in the lwlUH' therel!f; [(1 prescribe rherr respective duries and the respectil'{! limits l!ftl1eir authority: and 10 revoke any srrdl appointmel1l aI allY lime. RESOL FED FURTHER: That (Ire Company seal and lire sigllaflll'e e>f' any (if the afi.,resaid 1?fliceJ:~ and (Iny Secretm:v or .1ssisrant Secreta ':\' (!f the Company may be affixed hyfacsimile to any IJOwer lif attorney or cerrificate of either given for tile t!xecutilm I!f any bond. undertaking. cmlfmct or suretyship. or orller wrilten obligation in the nature rl1erel!f, sl/ch signature and seal nohe/! so I1sed being hereby adopted by rhe Company m Ihe original signatl/re rifsuch officer alld rllt! original seal (fthe CO/llprlll." 10 he valid and him/iug upon the Compauy with rhe same force and effeCT as tlrouglr maUl/ally qflixed. CERTIFICATION I. RONALD C. HAYES. Assistant Secretary of Great American lnsurance Company. do hereby cenify that the foregoing Power of Attorney and the Resolutions of the Board of Directors ot" March 1. 1993 have not been revoked and are now in full force and effect. Signed and sealed this 3rd day of Sepkrn ber 2m+ S 1029T (11 lOll City of Meridian Meridian Settler's Park/Adventure Island Pour-In~Place Surface System Bid NOTE TO BIDDER: Use indelible ink or type when completing this form. Proposal of ~ he.4'"Is01::1 I r<<;/V.slr/esJ )~ereinafter called "Bidder"), organized and . existing under the laws of the state of 11-,. i'%.C'v1. c>.... , doing business as a(n) CO?ua:tt?1'l\ . . * (See footnote) To: Address: Project Title: City of Meridian 33 East Idaho Ave., Meridian, Idaho 83642 Meridian Settler's Park Adventure Island Plawround Pour-In-Place Surface System In compliance with the Invitation to Bid and Information for Bidders for the Meridian Settler's Park/Adventure Island Pour-In-Place Surface System having examined the Drawings and Specifications with related documents and the site of the proposed Work, and being familiar with all conditions surrounding the proposed Project, including the availability of materials and labor, Bidder hereby proposes to furnish all labor, materials and supplies and complete the Work in accordance with the Contract Documents within the time set forth therein and at the prices stated in the Bid Schedule ofItems and Prices. These prices are to cover all expenses incurred in performing the Work requ ired under the Contract Documents, of which this is a part. By submission of this Bid, each Bidder certifies, and in case of a joint Bid each party thereto certifies as to their own organization, that this Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid with any other Bid or with any other Bidder or with any competitor. The Bidder agrees that the Work will be completed within 30 days, defmed as calendar days, after the date when the Contract Time commences to run. In the event the Bidder is awarded the Contract and fails to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages of$150 per calendar day will be assessed against the Contractor for each day in excess ofthe stated work completion time. These liquidated damages will be subtracted from the Contract amount before fmal payment is made. . Bidder acknowledges receipt of the following Addenda: Addenda No. Date Initials {VA- f\!1t- tJ~ Bidder's pe/;9n to contact for additional information regarding this Bid: Name: Kikc{ A~kqdLt ~ Insert "individual", "partnership", or "corporation" 7 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Bid Schedule of Items and Prices The following is the Bid Schedule for the Meridian Settler's Park/Adventure Island Pour-In-Place Surface System. The award will be based on the lowest Total Bid subject to the requirements of Paragraph 15 of the Information for Bidders. The unit price for each bid item shall be written in fi2ures and words in the spaces provided. The total bid price shall be written in fil!ures in the spaces provided. Table 1 - Bid Schedule ofltems and Prices Item Base Bid Lump Sum (In Words) Description Estimated Units Unit Total Bid Quantity Price Price LS Dollars and Cents Me.. Total Total Base Price 0 it..! (In Words) Dollars and Cents Add. Alternate #1 Lump Sum (In Words) Additional lump sum cost to provide the following design symbols: (1) Shark (1) Treasure Box (3) Alligators (1) "X" (1) Hopscotch (2) Stars (1) Moon (1) Saturn (1) "Twisters" Dots (1) Take-Off Radius Colors (4) Shark Fins (1) Compass ..j,.{Pus Dollars And Cents The above prices shall include all labor, material, overhead, profit, insurance, etc., to cover furnishing and performing the Work as called for and specified. The above prices shall also include all applicable taxes and fees. The Bidder understands that quantities listed are approximate and the Owner reserves the right to increase or decrease individual items as may be, in its sole judgment, to its best interest depending upon conditions encountered or observed during the execution of the Work. 8 8/20/2004 i I Submitted: By:CL~Ik~~ Signature Name: {: ~htv',( /fA. ,~-/;;J Ae.u-t:A-f (Typed or printed) Title: /)/..e<:.-for of' Y~._l~.J" 1/ Ma- ieIt; l' / Date: ? /7!ay (SEAL if Bid is by a corporation) Name: ; h4./ (Typed or printed) CED Firm: ~ k.-r If Ph fA;( U. oS *fp.rj t, c.. If/<{S- (Pal ;t{e-,c,,,';{ ry, Ct.-J~, A;z t5':rZZ6 Telephone Number: ~2-) 3YO f?~7.3 Fax Number: (bot) 3<10 6c.;62. By: Date: 9h/()'f Title: Business Address: Public Works License Number: Contractor's representative to contact regarding this bid: ;:::-dCr~ fl-l7f7Le-rs.dl-r 9 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour-In-Place Surface System Information Required of Bidders GENERAL INFORMATION. The Bidder shall furnish the following information. Failure to comply with this requirement wilt render the Bid incomplete and shall cause its rejection. Additional sheets shall be attached as required. (1) Contractor's name and address (mail and business): t b.e-r Is c/Y; I J.u:j~lr/es J / ri<'- .~ ~/l/s-wesl /He.rCVY1' ~ (!Jtu-.. ell ~r) II- '"t- 8" .r 2-~ ~ I , (2) Contractor's telephone number: ~) "3 t.fo 'i 8' 7 ~ (3) Contractor's State License: Primary Classification A-t'- (?0(DCf Ie; 11- Supplemental Classification held, if any: Bid Limit: (4) (5) Number of years as a Contractor in construction work of this type: /3 Names and titles ofall officers of CONTRACTOR'S firm: (If any) Da-n ;CD b e", 1s-dl1 14-~ Kobe,-~~ 1.;~tv4 ~k1 ;]}/4 Lovt~~ 10 8/18/2004 City of Meridian Meridian Settler's Park! Adventure Island Pour-In-Place Surface System Contractor Qualification Submittal Form In order for the City of Meridian to properly evaluate bid proposals the following infonnation shall be submitted by each bidder and included in the bid proposal. The following referenced projects shall be of a similar nature and magnitude as the Project contemplated in these Contract Documents and have been completed within the last five years. :Project No.1 Owner: ~bsc.- Su.ryy ~ (en-'re..c- Location: ~ C:>D 0 ~'t-\-tU&:>(J 1:o...\J\~ \4)3 hv.J~ Description: Name of Project ~~ ~..LYV\ ~ (e.r"'i~...r Size of Project ($): ~ Q I D 1 <2.'-\ L\ Contact PersonlFirm: 5a.ro,j be... ~ e.. \ '(Y\ ~ Address: ZOot) ::!~ fS Of""'\ lli.\y\ ";:) \-\-'3 ,,~ Telephone Number: (&:A, Ql, -- lq 14 '7 '1 Project No.2 Owner: SYVb~l)m\t:::.h LCx..lf\:J ")()r~s Location: Sl"\C,",t;)'(V'"\I-S\J ~~\r\i ru~ lmr~(jJ~ \()(JJ-HOn&) / ~ Description: (a,v-. ~I~ Su'KG~ Name of Project S"" b h 0 1'Y'I \bn. ({,)lln~ \)0. r Size of Project ($): ~ 1 g . lq.. b. 50 . Contact Person/Firm: 6ruue..- ::uo..\r~ -e.S Address: JJ oct'n Lwe&1- ~ \0 JS (l){ .t V'C'J G[ L.t ; prnerrr Telephone Number; (t-S'5 ~ r~ -CT Ill) \ 11 8/18/2004 Project No.3 Owner: ~~en\-a lDfY\mLtn'I~ 0c..hoo I Location: \t>DD0l~'ln ~(ed- I \LQyente1 k Z- 8ltt>3.3 Description: v\~e IOU nd :::''It ("kc1 '3 Name of Project \\Cl.l.jentCl c..0rnrnLtn'~ Sdioo\ Size of Project ($): ,-~ctl'(),lo<S~. \0 Contact Person/Firm: G-\ D1~ 0 Address: \Cj)() f'rn.n 0Treet- J ~~ kG 8l.oo63 Telephone Number: ('56? a?, \ - DI5 I Project No.4 Own",: !\l w ~'"'"'., ~ &'1 fVo.(~ Location: ~ (orf\e...ro ~v:::A.Vla..vd 1x..A~ 0 Description: 1\~~ (l)l.J.nd Ru( ~G ~ Name of Project: Nw Fam'\\j Gt,,~ ~r~ Size of Project ($): S~ \ ~oO. 0 D I Contact Person/Firm: Sh D, UY'H',,\Q. \-tQ5 Address: Telephone Number: tlD?- 'lc, 4 - OSSD Project No.5 Owner: Lv. b\1oLL \" y.. I Location: \_u.\-o to CU:-:. T'f... Description: ~\CUj5 round 'Slt. f' ~u. ~ Name of Project: ~h Li~ Size of Project ($): ~\ 4lol ~a,. 93 Contact Person/Firm: 0" -e.rE> JI'Y\,j O('D~D Address: Telephone Number: ~) '1 ttS ... ., 4 5b 12 8/18/2004 City of Meridian Meridian Settler~s Park/Adventure Island Pour-In-Place Surface System Bid Bond KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, , as Principal, and , as Surety, are hereby held and firmly bound unto the City of Meridian, Ada County, Idaho, in the sum of Dollars ($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns. The condition of the above obligation is such that, whereas, the Principal has submitted to the OWNERS a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the Meridian Water Re-Roof. NOW, THEREFORE, (a) If said Bid shall be rejected; or (b) Ifsaid Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish Bond for their faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perfonn the agreement created by the acceptance of said Bid, then this obligation shall be void; otherwise, the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and the Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officer, and day and year first set forth above. Signed and sealed this day of ,20_. Principal SEAL (If Bid is by a Corporation) By: Signature Surety Witness: Signature By: Signature 13 8/18/2004 City of Meridian Meridian Settler's Park/Adventure Island Pour. In-Place Surface System Bid Bond KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, Robertson Industries, Inc. , as Principal, and Insurance Co. of the West , as Surety, are hereby held and firmly bound unto the City of Meridian, Ada County, Idaho, in the sum of Five Percent of the Amount Bid -----------------Dollars ($ 5% ) for the payment of which, well and truly to be made, we hereby jointfy and severally bind ourselves, successors and assigns. The condition ofthe above obligation is such that, whereas, the Principal has submitted to the OWNERS a certain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the MERIDIAN SETTLER'S PARK/ADVENTURE ISLAND PLAYGROUND POUR-IN-PLACE SURFACE SYSTEM, ADA COUNTY, IDAHO NOW, THEREFORE, (a) [fsaid Bid shall be rejected; or (b) If said Bid sha[[ be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish Bond for their faithful perfonuance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void; otherwise, the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and the Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officer, and day and year first set forth above. Signed and sealed this 7th day of September Bid Date: ,20~. September 8, 2004 ROBERTSON INDUSTRIES, INC. Principal 1 ./ ~'/~ t_~ By: ~ ';J(7 J- ~ Signa! SEAL (If Bid is by a Corporation) INSURANCE COMPANY OF THE WEST Surety By: Witness: 5 ~ torney-in-Fact 13 8118/2004 ., { No. 0001988 ICW GROUP Power of Attorney Insurance Company of the West The Explorer Insurance Company Independence Casualty and Surety Company KNOW ALL MEN BY THESE PRESENTS: That Insurance Company of the West. a Corporation duly organized under tbe laws ofthe State of Cali fomi a, The Explorer Insurance Company, a Corporation duly organized under tbe laws o l' the State of Arizona, and Independence Casualty and Surety Company, a Corporation duly organized under the laws of the State of Texas, (collectively refen'ed to as the "Companies"), do hereby appoint ANDREW J. PAFFENBARGER, BOB WALDEN, SCOTT WAREING, STEPHA1~m BUCHOLZ tbeir true and lawfitl Attomey{s)-in-Fact with authority to date, execute. sigu, seal, and deliver on behalf of the Companies, fidelity and surety bonds, undertakings, and other similar contracts of suretyship, and any related documents. INSURANCE COMPANY OF THE WEST THE EXPLORER INSURANCE COMPANY INDEPENDENCE CASUALTY AND SURETY COMPANY John H. Craig, Assistant Secretary John L. Hannum, Executive Vice President State of Califomia County of San Diego On December 5, 2003, before me, Mmy Cobb, Notary Public, personally appeared John L. Hannum and John H Craig, personally known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same in their authorized capacities, and that by their siguatures on the instrument, the entity upon behalf ofwhicb the persons acted, executed the instmmenL Witness my hand and official seaL } ss. r ,... o fI) u , ~ ~ lf~ TJlrnl MARY COBB l COMM.#1321341 n NOTARY PU8UC.CAUFORNIA fI) SAN DIEGO COUNTY (1 r..~y COmmilislon EXPires. ""I SEPTEMBER 20; 2005 " J I,.. ~ ..............-~ _ ~&-6b Mary Cobb, Notary Public RESOLUTIONS ll1is Power of Attomey is granted and is signed, sealed and notarized with facsimile signatures and seals under authority of the following resolutions adopted by the respective Boards of Directors of each oftbe Companies: "RESOLVED: That the President, an Executive or Senior Vice President of the Company. together with the Secretary or any Assistant Secretary, are hereby authorized to execute Powers of Allomey appointing the person{s) named as Attomey(s)-in-Fact to date, execute, sigu, seal, and deliver on behalf of the Company, fidelity and surety bonds, undeltakings, and other similar contracts of suretyship, and any related documents. RESOLVED FURTHER: That the siguatures of the officers making the appointment, !llld tbe signature of any officer certifying the validity and current status of the appointment, may be fucsimile representations of those siguatures; and the siguature and seal of any notary, and the seal of the Company, may be facsimile representations ofthose siguatures and seals, and such facsimile representations sball have the same force and effect as if manually affixed. The facsimile representations referred to herein may be affixed by stamping, printing, typing, or photocopying. " CERTIFICATE L tbe undersigued, Assistant Secretary of Insllrance Company ofthe West, The Explorer Insurance Company, and Independence Casualty and Surety Company, do hereby certify that the foregOing Power of Attomey is in fhU force and effect, and has not been revoked, and that the above resolutions were duly adopted by the respective Boards of Directors ofthe Companies, and are now in fidl force. INWITNESSWHEREOF,Ihavesetmyhandthis 7th dayof Seetember ,2004 ~ John H. Craig, Assistant Secretary To verify the authenticity of this Power of Attomey you may call [.800-877-1111 and ask for the Surety Division. Please refer to the Power of Attorney Number, the above named individual(s) and details of the bond to which tbe power is attached. For information or filing claims, please contact Surety Claims, ICW Group, 11455 E! Camino Real, San Diego, CA 92130-2045 or call (858) 350-2400. October 8, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT October 12, 2004 ITEM NO. 5-A REQUEST Approve Minutes of September 21, 2004 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: 0.1~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, September 21J 2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Shaun Wardle X Bill Nary o Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Pledge of Allegiance: Boy Scout 152 3. Community Invocation by Pastor Bob Cutler with Christ Lutheran Church: Presented 4. Adoption of the Agenda: Approve as Amended 5. Consent Agenda: Approve A. Approve Minutes of August 24J 2004 Pre-Council Meeting: Approve B. Approve Minutes of August 31, 2004 City Council Regular Meeting: Approve C. Approve Professional Service AQreement with Marsh for Broker of Employee Benefits: Approve D. Approve Chanqe Order No. 2 for Well No. 20 Pressure Zone Separation at Ustick Road: Approve 7 -E. Approve Development Agreement: AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: Approve As Amended F. Approve Bid for Pour in Place Surfacinq for Adventure Island PlaVQround: Approve G. Approve Bid for Self Contained Breathina Apparatus Bid: Approve Meridian City Council Agenda - September 21, 2004 Page I of 4 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Approve Well 25 Pump House Design with Civil Survey - Change Order No.1: Approve I. Approve Wen 20 PRY Telemetry Contract with Custom Electric: Approve J. Approve Partnership Agreement with PAL Soccer for Development of Lochsa Park Property: Approve 6. Department Reports A. Mayors Office - Mayor de Weerd 1. Appointment of Parks and Recreation Commissioners: Approve Bud Porter - expires 1 O~07 Jim De Boer - expires 10~07 Jim Keller - expires 10~07 B. Bill Nary 1. Resignation Letter Effective September 30, 2004: 7. (Items Moved from Consent Agenda) 8. Request to Reconsider the Decision to Deny Applications for Alexandria Subdivision AZ 04-011 I PP 04-017 I CUP 04-015 by Lonnie Johnson: Move to Reconsider 9. Findings of Fact and Conclusions of Law for Denial: AZ 04-011 Request for Annexation and Zoning of 9.8 acres from RUT to R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: Remand back to Planning and Zoning Commission 10. Findings of Fact and Conclusions of Law for Denial: PP 04-017 Request for Preliminary Plat approval for 28 single-family residential and office building lots and two (2) common lots on 9.8 acres in proposed R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: Remand back to Planning and Zoning Commission 11. Findings of Fact and Conclusions of Law for Denial: CUP 04-015 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, rear building setbacks, street side setbacks and minimum street frontage for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: Remand back to Planning and Zoning Commission Meridian City Council Agenda - September 21, 2004 Page 2 of 4 All materials presented at publi c meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 12. Tabled from September 14, 2004: FP 04~055 Request for Final Plat approval for 34 building lots and 9 common lots on 11.31 acres in R-8 and L- o zones for Razzberrv Crossinq Subdivision by Carl and Bonnie Reiterman - south of East McMillan Road and west of North Locust Grove Road: Approve 13. FP 04-057 Request for Final Plat approval for 8 commercial building lots on 6.9 acres in an I-L zone for Reaaan Subdivision by Quadrant Consulting, Inc. - NEC of North Eagle Road and East Pine Avenue: Approve 14. Continued Public Hearing from September 7,2004: CUP 04-023 Request for a Conditional Use Permit for a Planned Development for a mixed-use development consisting of 120 multi-family units, 28,660 square feet commercial/office space and 3.43 acres of open space on 10.05 acres in a C- G zone for proposed Sadie Creek Subdivision by FOLlO, Inc. - 2935 North Eagle Road: Prepare Findings of Fact and Conclusions of Law for Denial 15. PP 04-021 Request for Preliminary Plat approval of 30 residential four plex lots, 7 commercial lots and 8 common lots on 10.05 acres in a C-G zone for Sadie Creek Subdivision by FOLIO, Inc. - 2935 North Eagle Road: Prepare Findings of Fact and Conclusions of Law for Denial 16. Public Hearing: AZ 04-018 Request for Annexation and Zoning of 19.4 acres from RUT to R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: Prepare Findings of Fact and Conclusions of Law for Approval 17. Public Hearing: PP 04..Q25 Request for Preliminary Plat approval for 77 single-family residential building lots and 4 common lots on 19.4 acres in a proposed R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: Prepare Findings of Fact and Conclusions of Law for Approval 18. Public Hearing: AZ 03.037 Request for Annexation and Zoning of 46.40 acres from RUT to R-8 zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of North Black Cat Road and north of West Franklin Road: Prepare Findings of Fact and Conclusions of Law for Approval 19. Public Hearing: PP 03-046 Request for Preliminary Plat approval of 214 residential lots and 39 common lots on 46.40 acres in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: Prepare Findings of Fact and Conclusions of Law for Approval Meridian City Council Agenda - September 21,2004 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hOllrs prior to the public meeting. 20. Public Hearing: CUP 03-070 Request for a Conditional Use Permit for a Planned Development for residential subdivision in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: Prepare Findings of Fact and Conclusions of Law for Approval 21. Ordinance No. : AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision NO.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: Table to September 28, 2004 Meeting 22. Water, Sewer and Trash Delinquencies: Approve Meridian City Council Agenda - September 21, 2004 Page 4 of 4 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting. Meridian City Council Meetinq September 21. 2004. The regular meeting of the Meridian City Council was called to order at 7:10 P.M., Tuesday, September 21, 2004, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Keith Bird, Bill Nary, Charlie Rountree, and Shaun Wardle. Others Present: Bill Nichols, Will Berg, Ann Canning, Brad Watson, Bill Musser, Kenny Bowers, Gary Smith, Brad Hawkins-Clark, Doug Strong, and Dean Willis. Item 1: RolI~call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X X Bill Nary X Keith Bird Mayor Tammy de Weerd De Weerd: Good evening. Thank you for bearing with us. We had some technical difficulties to delay our start, but it is Tuesday, September 21 st. It is ten after 7:00 and welcome to our City Council meeting, Mr. Clerk, will you start us off with roll call. Item 2: Pledge of Allegiance: De Weerd: Item NO.2. I would like to welcome and thank Troop 152 for joining us tonight and we do have Devon Aukerman who will lead us in the pledge. If you will all flse. (Pledge of Allegiance recited.) Item 3: Community Invocation by Pastor Bob Cutler with Christ Lutheran Church: De Weerd: Thank you, Devon. Item 3 is our community invocation. Please join us in the community invocation or take this as a moment of silence. Cutler: Let us pray. Heavenly Father, unless you, Oh, Lord Omnipotent, keep the city, the wickedness and the cunning of simply people will destroy us. Therefore, Lord, we come to you, placing in your hands the needs of our city, asking you to give wisdom and ability, sane judgment and moral purpose to those who govern us, Lord, especially we lift up to you Madam Mayor and City Council Members, Lord, we pray that you would be with them. We pray, oh, Lord, that -- we know that the task is difficult, that the duties may be many and the responsibilities are heavy, but we pray that you would be with them. Lord, I pray that you would support them with your might, so that crime and lawlessness would be controlled in righteousness and integrity would prevail. Lord, for each of us here we pray that we would all be law abiding citizens, ones who seek the Meridian City Council September 21 , 2004 Page 2 of 59 welfare of the community above our own personal interest. Now, Lord, above all grant that more people in our city would come to know you as Lord and Savior, Lord, that we would, then, serve you with faithfulness and untiring zeal. Make ours, Lord, truly a Christian community and give us officials who dedicate themselves wholeheartedly to you and to their tasks and to their assignments. Then, oh, Lord, yours will be the glory and the praise through endless days, in Jesus name we pray, Amen. De Weerd: Pastor Cutler, I'd like to thank you for joining us and give you our City of Meridian pin. Cutler: Thank you very much. Item 4: Adoption of the Agenda: De Weerd: Thank you. We do appreciate our relationship with our faith community and we do have all faiths that come here and join us once a week and so we do appreciate that and thank you for joining us. Item NO.4 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We have one addition under the Consent Agenda, Item No. J is a Meridian Police Athletic League Agreement with the City of Meridian for Lochsa Falls Park. We need to add that to the Consent Agenda. And everything else is the same as printed and I would move that we adopt the revised agenda. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: I guess before I second, I want to ask also if we could add to the department reports a report from myself to be Item 6-B. Bird: Sure. Nary: And, then, I would second Mr. Bird's motion. De Weerd: Okay. It's been moved and seconded to adopt the agenda as amended. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 5: Consent Agenda: A. Approve Minutes of August 24, 2004 Pre-Council Meeting: Meridian City Council September 21 , 2004 Page 3 of 59 B. Approve Minutes of August 31, 2004 City Council Regular Meeting: C. Approve Professional Service Agreement with Marsh for Broker of Employee Benefits: D. Approve Change Order No. 2 for Well No. 20 Pressure Zone Separation at Ustick Road: F. Approve Bid for Pour in Place Surfacing for Adventure Island Playground: G. Approve Bid for Self Contained Breathing Apparatus Bid: H. Approve Well 25 Pump House Design with Civil Survey - Change Order No.1: I. Approve Well 20 PRV Telemetrv Contract with Custom Electric: J. Meridian Police Department Athletic Agreement for Lochsa Falls Park. De Weerd: Item 5 is the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: As I stated before, we got added an item, Item J, which is the Meridian Police Athletic Agreement with the City of Meridian for Lochsa Falls Park and with that I would move that we approve the Consent Agenda -- revised Consent Agenda and for the Mayor to sign and the Clerk to attest on all proper papers. Nary: Second. De Weerd: Okay. Ifs been moved and seconded to approve the Consent Agenda with the changes. Anna, did you have something? Canning: Madam Mayor, Members of the Council, Mr. Hawkins-Clark was just looking at the development agreement for Salisbury Subdivision No.2. The template is using a C-G. It should be R-8, but, otherwise, the development agreement is okay. I'm sorry, he just informed me of this now. Bird: It says R-8 here. Meridian City Council September 21, 2004 Page 4 of 59 De Weerd: Mr. Nichols, can it be approved with just that notation? Nichols: Madam Mayor, I would recommend you pull it off the Consent Agenda and put it on the regular agenda, make the change, and, then, approve it with the change. De Weerd: Thank you. Bird: I would withdraw my motion, then, Mayor, and make a new one. De Weerd: Second agree? Nary: I agree. Bird: On the Consent Agenda, we would like to pull Item No. E to 7-E and the rest of the items I would move that we approve for the Mayor to sign and the Clerk to attest. De Weerd: With the addition. Bird: With the addition of Item J. Yeah. De Weerd: Okay. Nary: Second, De Weerd: Okay, It's been moved and seconded to approve the Consent Agenda as discussed. If there is no further discussion, Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 6: Department Reports A. Mayors Office - Mayor de Weerd 1. Appointment of Parks and Recreation Commissioners: Bud Porter - expires 10-07 Jim De Boer - expires 10-07 Jim Keller - expires 10-07 De Weerd: Thank you. Okay. Item 6. I have in front of you -- these are reappointments of current serving commissioners, their expiration dates do expire next month, and so I am asking for your approval to reappoint Bud Porter, Jim De Boer, and Jim Keller. I will still have one seat remaining open and we are receiving letters of Meridian City Council September 21, 2004 Page 5 of 59 interest from our citizens. Is there any discussion? If there isn't any, could I have a motion? Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move that we reappoint Bud Porter, Jim De Boer, and Jim Keller to the Parks and Recreation Commission. Bird: Second. De Weerd: It's been moved and seconded to approve the reappointments of the three currently serving commissioners. If there is no further discussion, Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. B. Bill Nary. De Weerd: Thank you. Item B. Nary: Madam Mayor, I simply asked this item to be added as a report from me. It's no secret for anybody that's read the paper today, I'm going to be resigning my seat on this Council effective at the end of this month to take an opportunity with the City of Meridian. My letter indicates -- and I will have some comments next week at my last meeting as a council member, but I wouldn't do this but for this opportunity with the city and I look forward to a great future with the City of Meridian. But I just wanted to take the time to pass that on to Mr. Berg and that way you can begin the process of looking for a replacement. De Weerd: Okay. Procedurally, Council, I will bring this to you to affirm the appointment of Mr. Nary as our city attorney when we have all three members of the Council sitting up here. We did want to at least let the public know that there will be an opening on City Council, so that anyone who might be interested can submit a letter of interest. We do want to emphasize to the media that are here that the time commitment sometimes can be -- I guess as I read the information about the ACHD commissioners and how some of them thought, oh, my goodness, I never knew that there was so much time commitment involved, did want at least the media to at least help us get the message out of what the time commitment would be and I think it's fair to say there is about ten hours a week that is dedicated by Council and there is sometimes full day workshops as well. So, please, keep that in mind, but we certainly want to encourage all citizens who have an interest to submit at letter of interest to the Mayor's office and we look forward to see what comes about. We will bring this back to Council in a couple Meridian City Council September 21, 2004 Page 6 of 59 of weeks when we have a chance to look at what the interest is in the community and probably will discuss when I get confirmation of Mr. Nary as city attorney next week on an exact process of how I will bring a name to you. Are there any questions? Wardle: Only ten hours? De Weerd: Oh, well, okay, Nary: Minimum of ten hours. De Weerd: A minimum of ten hours. And certainly you can call Councilman Bird or Councilman Wardle or Councilman Nary and ask questions about really what is done behind the scenes as well. So, with that said, I appreciate that, Council Nary. We certainly look forward to your new role. You have been a real asset on this Council and I have enjoyed working with you in that regard and look forward to the relationship as city attorney. Nary: Thank you. Item 7: (Items Moved from Consent Agenda) E. Approve Development Agreement: AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: De Weerd: And we will save our current city attorney Mr. Nichols for next week. Okay. Moving on, we did move an agenda item from the Consent Agenda, Item E. Staff has noted that there is a small change needed in the findings -- or in the development agreement. Is there any further discussion or information that needs to be discussed? Anna? Canning: No, Madam Mayor, it's just in Items 1.1 f 1.4 and 3.3 where that reference is. De Weerd: Okay, Council, I will need a motion. Bird: Madam Mayor? De Weerd: Mr, Bird. Bird: I move we approve the development agreement with Salisbury Sub NO.2 with the noted changes in 1.1, 1.4, and 3.3. Wardle: Second. Meridian City Council September 21, 2004 Page 7 of 59 De Weerd: Okay. It's been moved and seconded to approve .7-E. Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 8: Item 9: Item 10: Item 11: Request to Reconsider the Decision to Deny Applications for Alexandria Subdivision AZ 04-011/ PP 04-017/ CUP 04-015 by Lonnie Johnson: Findings of Fact and Conclusions of Law for Denial: AZ 04-011 Request for Annexation and Zoning of 9.8 acres from RUT to R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: Findings of Fact and Conclusions of Law for Denial: PP 04-017 Request for Preliminary Plat approval for 28 single-family residential and office building lots and two (2) common lots on 9.8 acres in proposed R-8 and C-N zones for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: Findings of Fact and Conclusions of Law for Denial: CUP 04-015 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, rear building setbacks, street side setbacks and minimum street frontage for proposed Alexandria Subdivision by Lonnie Johnson - 4205 North Locust Grove Road: De Weerd: Thank you. Items 8, 9, 10 and 11 are altogether. We will start with staff comments. Hawkins-Clark: Thank you, Madam Mayor, Members of the Council. Item 8 is a request to reconsider your decision of three weeks ago to deny Alexandria Subdivision's annexation and zoning request, preliminary plat, and Conditional Use Permit. The city did receive a letter from the property owner Mr. Lonnie Johnson that was dated September 9th and in his letter he is asking the City Council to reconsider the decision. One of the main reasons that the City Council -- one of two reasons that the City Council chose to deny the application was based on a street configuration on the south side of the subdivision and attached to Mr. Johnson's letter is a cross-section of that street, which is a 29-foot back-to-back. It's called East Green Haven Street. And at the City Council Public Hearing I think it was misrepresented on the plat that that was not going to be a full 29-foot street section. There was concern about those houses that front on that street and emergency -- if guests would park on the street, it would restrict the open portion of that street section. Even though it would be signed no parking, the Council was concerned that those signs would be ignored, that the street would be Meridian City Council September 21, 2004 Page 8 of 59 congested, and it would cause a problem and so we did -- staff did meet with the applicant. The 29-foot street section is what they are proposing. That is the same street section that has been approved in about four other subdivisions over the last year, including Heritage Commons, which has that as its collector, Bridgetower Crossing, and others. So, I guess staff agrees with that particular point, that the -- that the street section should not be the reason for denial, given that it is an Ada County Highway District approved section, they do have that in their policy manual as an allowable street section without parking and because of the misrepresentation on the plat, as well as by staff at that meeting, I guess we are in agreement that that should not be part of the reason for denial. The second reason for denial had to do with the neighborhood center and the nonresidential uses being further away from the center of the half mile and staff is, you know, just going to defer to Council's decision on that as to whether or not you think there is enough value in Mr. Johnson's letter that justifies reconsideration on that point. But my understanding is that the findings have not actually been prepared for tonight's meeting, so should the Council choose to not reconsider, we actually do need to table this item again for another week to allow these findings to be prepared for next week's meeting. De Weerd: Council, any questions? Bird: I have none, Mayor. De Weerd: I don't know if the applicant is here or if Council would like to hear from them. Is the applicant here? Mr. Wardle, if you will just state your name and address. M.Wardle: Yes, Madam Mayor, Council Members. Mike Wardle, 4910 Knollwood Avenue in Boise, representing Mr. Johnson. We do appreciate the opportunity to request reconsideration. The street section does meet both ACHD and fire department requirements for parking on one side, as does, for instance, the subdivision just to the north that you will approve a final plat, I believe, tonight, Razzberry Subdivision, has exactly the same street section that runs parallel to this roadway that allows parking on one side, as does, as staff has noted, the main entrance into Heritage Commons, along the north boundary line of that project. So, it is conforming and that was perhaps the misunderstanding. The plat that was originally submitted showed that roadway being slightly deficient, but as the Council is aware, when you do your preliminary plat you submit a revised preliminary plat, so that that's of record when you come to the Council and that of record document actually showed the full-improved roadway. All that has to happen in the future is the additional right of way for a sidewalk on the south side, but we will have full curb, gutter, and sidewalk on the north side that's being improved. So, there is no problem in terms of public safety. And we would ask for reconsideration, so that at the hearing we can consider, with your input, whether or not the neighborhood commercial would be appropriate, whether a down zone to limited office, or whether another residential type of use would be appropriate in that neighborhood center area. So, we believe that there is a reason that the Council should reconsider this matter and would so request. Meridian City Council September 21, 2004 Page 9 of 59 De Weerd: Council? Bird: I have no questions. De Weerd: Thank you. Nary: Madam Mayor? De Weerd: Mr, Nary. Nary: Yeah. I think there has at least been some of the questions that we had and the concerns that were raised at the time on this subdivision. I guess what I would be willing to do is reconsider our decision for denial and refer this back to the Planning and Zoning Commission for another review of some of the changes that have been done and the like, so unless there is other comments, I guess I could make a motion. Bird: I would agree with Mr. Nary. De Weerd: And in your motion you will have clear direction on what they need to bring back to the Planning and Zoning Commission and it would reposted. Okay. Nary: Madam Mayor, based on that, then, I would move to reconsider the denial for the Alexandria Subdivision applications, AZ 04-011, PP 04-17, and CU P 04-015. I think we'd vote on that and, then, we'd move to remand after that. Bird: I would second that. De Weerd: Okay, It's been moved and seconded to approve the reconsideration. Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Okay. Item 9, Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: I'd move to remand all three items, nine, ten, and eleven, AZ 04-011, PP 04-017, and CUP 04-015 for the Alexandria Subdivision to the Planning and Zoning Commission to review the items in regards to the street section and I -- I didn't write down the other one. I'm sorry. Bird: Commercial. Meridian City Council September 21,2004 Page 1 0 of 59 Nary: Oh. The appropriateness of the commercial versus office in relation to the other uses in the surrounding area. Bird: Second, De Weerd: Okay. It's been moved and seconded to remand back to P&Z Items 9, 10, and 11. Is there any further discussion? Mr. Clerk? Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 12: Tabled from September 14, 2004: FP 04-055 Request for Final Plat approval for 34 building lots and 9 common lots on 11.31 acres in R-8 and L-O zones for Razzberrv Crossina Subdivision by Carl and Bonnie Reiterman - south of East McMillan Road and west of North Locust Grove Road: De Weerd: Thank you. Item 12 is tabled from September 14th on FP 04-055. Staff comments. Canning: Madam Mayor, Members of the Council, this is the final plat for Razzberry Crossing Subdivision. We had asked you to table it last week, because there was some concern on the entrance road. As you see, they don't own the full right of way, so we just wanted to make sure we had a letter in the file from the property owner to the south, Mr. Johnson, saying that they had agreed to that road and ACHD will require that road to be in place before they sign the plat. That was the only reason we had asked to table it and with that issue resolved staff feels that the final plat is in substantial compliance with the approved preliminary plat and is recommending approval. To my knowledge, the applicant is in agreement with the conditions of approval. I don't believe I have a letter stating that, though, De Weerd: If the applicant is here and not in agreement, please, join us. Please state your name and address. Waite: My name is Todd Waite, I'm with Clayborne Waite Consulting, and I'm representing the Reitermans on this project. We have one issue with the staff report we wanted to clear up. On the -- we let these lots that have back lot lines against common areas, in three areas we have that in the subdivision and one of the conditions was that we would have a ten foot easement across the back of all lots and in this case these lots are -- we had a waiver in the preliminary plat that said that we could put detached garages -- or rear garages within five feet of the back lot lines. So, in these cases we are saying that a five-foot easement would be adequate and we can slide that garage back there, instead of the ten-foot, and in all other cases we will be able to provide the ten feet back lot easement. Meridian City Council September 21, 2004 Page 11 of 59 De Weerd: Okay. Waite: Does that make sense? De Weerd: Anna? Canning: Yes, ma'am. De Weerd: Does that make sense to you? Canning: Yes. I think he had discussed it with the city engineer and the city engineer is indicating that that's -- that's fine. De Weerd: Okay. So that works with the easement? Canning: Yes. De Weerd: Okay. Thank you. Now, is the current condition clear enough or does something need to be added? Watson: Madam Mayor, it's site specific comment 3-A that's asked to revise note number five to read ten feet adjacent to rear lot Jines. [t can be changed to -- well, a phrase can be added to the end of that condition that says: Or five feet where those lots abut common areas. I believe that will solve their concern. De Weerd: Thank you, Brad. Is there anything further from Councilor staff? Bird: I have none, Mayor, De Weerd: Okay. I would entertain a motion. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move that we approve FP 04-055, final plat approval for Razzberry Crossing Subdivision and to include all staff and applicant comments, specific to site specific condition 3-A, note number five. Bird: Second. De Weerd: It's been moved and seconded to approve Item 12 with the noted change, Mr. Clerk, will you call ro[l. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. Meridian City Council September 21, 2004 Page 12 of 59 MOTION CARRIED: THREE AYES. ONE ABSENT. Item 13: FP 04-057 Request for Final Plat approval for 8 commercial building lots on 6.9 acres in an I-L zone for Reagan Subdivision by Quadrant Consulting, Inc. - NEC of North Eagle Road and East Pine Avenue: De Weerd: Thank you. Item 13 is FP 04-057, We will start with the staff comments, Canning: Madam Mayor, Members of the Council, this is a final plat for Reagan Subdivision, which is just south of Crossroads shopping plaza. The final plat is in substantial compliance with the approved preliminary plat as you see them here. Staff is recommending approval with the conditions as stated in the staff report. I do not have a letter from the applicant indicating that they are in agreement with the conditions of approval. With that I will end staff's presentation. De Weerd: Okay. Is the applicant here and are you in agreement with all staff comments? The applicant has indicated yes. Council, do you have any questions for the applicant or staff? Bird: I have none, Mayor. De Weerd: Okay. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move that we approve FP 04-057, final plat for Reagan Subdivision. Bird: Second. De Weerd: Okay. It's been moved and seconded to approve Item 13. Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 14: Continued Public Hearing from September 7, 2004: CUP 04-023 Request for a Conditional Use Permit for a Planned Development for a mixed-use development consisting of 120 multi-family units, 28,660 square feet commercial/office space and 3.43 acres of open space on 10.05 acres in a C-G zone for proposed Sadie Creek Subdivision by FOLlO, Inc. - 2935 North Eagle Road: Meridian City Council September 21, 2004 Page 13 of 59 Item 15: PP 04-021 Request for Preliminary Plat approval of 30 residential four plex lots, 7 commercial lots and 8 common lots on 10.05 acres in a C-G zone for Sadie Creek Subdivision by FOLIO, Inc. - 2935 North Eagle Road: De Weerd: Thank you. Okay. Items 14 and 15 are continued public hearings from September 7th on CUP 04-023 and PP 04-021. I will open this Public Hearing with staff comments. Canning: Madam Mayor, Members of the Council, just a quick synopsis of what happened at the last hearing. This property is located on Eagle Road. It's only access is via Eagle Road. The proposal was for office units on the east side of the property and four-plex units on the west side. There was an issue regarding lTD. We had a letter stating that they would not provide access and, then, we had testimony that there would be temporary access. So, the access issue was unclear. In addition to that, we have received another letter that should have been made available in your packet, dated September 20th. It is a request from ITD that you table the request for Sadie Creek until they have a meeting about the requested access with their state engineer and that meeting will occur tomorrow, Wednesday, September 22nd, 2004. Also, since the last hearing I wanted to update you on a couple other items. The property owner to the south, John Ewing, came into our office to discuss his concerns with the proposed development and these become important in that -- let me find another drawing here. That a portion of the entry road coming into the property is built on Mr. Ewing's property as you see it right there and, then, it drops down here. I think you can follow that line. So, a portion of the road is on Mr. Ewing's property, so it is necessary to have his cooperation to build the road as depicted on this site plan, He's stating that he has not consented to this road being built on the property and does not wish to participate in this roadway with the developer. He wants the roadway to be on the Ruwe property. There was also a proposal to leave the irrigation lateral open along the south side of this road. He would -- Mr. Ewing would like to see the lateral tiled as required by Meridian City Code. He's willing to tile his portion of the lateral when he is ready to develop with his two sisters and it does cross over in this area. Finally, going north, Mr. Wynkoop came in representing Mr, Eagy and discussed the issues with procuring access up to Ustick through the Eagy property, which, as you remember, is just north of this. On September 20th Mr. Hood also received a phone call from Mr. Eagy -- not the only phone call, but the most recent phone call, and the concerns were as follows: The lack of the 20 foot buffer requirement. You will remember in particular there was an issue with the buffer in this area here and, then, along here as well. Mr. Eagy would like the full width of the buffer provided and, then, he was also concerned about the lack of clarity from ITD staff on the access to Eagle Road and how that access will be bought or sold or acquired across his property. He was also concerned about the lack of a revised site plan, but since it came forward with a recommendation for denial, there was not a request to do a revised site plan, Isn't that correct? Finally, there is a letter that I believe you received Mr. Eagy to Mr. Kunz, who is with ITD, just a clarification letter from their phone conversation and it says to recap our conversation to confirm what we discussed, the following is my understanding. State of Idaho traffic department has made no plans at Meridian City Council September 21, 2004 Page 14 of 59 this time to do an off-site condemnation across our property to gain access to Ustick Road. So, that's an update on the progress or what's happened in the last couple of weeks and also kind of to refresh your memory on some of the issues. The only direction I didn't go was east. As you will remember, the issue to the -- I'm sorry. West. The issue to the west was the cut-through traffic through Carol Subdivision and the concerns of the neighboring property owners that have the acre properties along this boundary. And with that I will answer any questions you may have. De Weerd: Council, do you have any questions? At least for staff right now? Bird: I have none, Mayor. De Weerd: Okay. This is a Public Hearing and we are required by ordinance to swear in those that wish to testify on any of these items that we have listed as Public Hearing, that would be Items 14 through 20. If you will, please, raise your right hand. Will you testify to tell the truth, the whole truth, and nothing but the truth, so help you God? If so, answer I will. (Affirmative answers.) De Weerd: Thank you so much. Okay. Is the applicant here this evening? Please come forward. If you would, please, state your name and address. Unger: Madam Mayor, my name is Bob Unger and I'm with Ratcliff Development. Our address is 988 Longmont Avenue, Boise, Idaho. 83706. De Weerd: Thank you. Unger: Right off the bat, Madam Mayor, we would certainly appreciate getting copies of these letters that staff just brought up this evening. I mean if they are entered as evidence, we would certainly like to see those letters also. De Weerd: Okay. Unger: Thank you. And we thank you for allowing the opportunity to present our project this evening. Anna, could I get you to start up the -- Madam Chair, Council Members, once again, I think staff has done a fine job of initially reviewing the project and I'd like to point out to you that when we started out with this project and we -- the staff report that was prepared for this project recommended approval and, of course, the Planning and Zoning Commission denied us and here we are after our appeal and considering the conditional use and the preliminary plat. We originally -- our original proposal was for 30 four-plex buildings and seven commercial lots, based upon some recommendations from staff our inability to provide enough parking spaces, we removed a building that originally was right in this area, so our application has been reduced down to 29 four- plex buildings and seven commercial lots. This property was annexed earlier this year and it was annexed with a development agreement and as a part of that development Meridian City Council September 21, 2004 Page 15 of 59 agreement it specifically recommended that a multi-family development would be in this area in here and commercial out here towards Eagle Road. We met with staff. Staff has reviewed our initial plans and gave us a few suggestions and we made modifications to that, but based upon the plan, a rather vague plan that was presented during the annexation and the development agreement, our project is in compliance with that development agreement and the requirements that went along with the annexation, The roads that we are proposing are all public roads. Since we have gotten comments from ITD, this entrance, based upon staff -- their staff, this entrance would not be allowed and they are recommending that some sort of an access go all the way up to Ustick. So, this would be modified to eliminate any permanent access out there. We would still ask for an interim access, which their staff has indicated that they would support us on an interim access to Eagle Road. ACHD has required that this road be a 54-foot right of way and that we have 40 feet of pavement, instead of the standard 29-foot back-of-curb to back-of-curb. This provides for substantial area for parking, emergency services in and out of the project. In addition to the proposed road that would run north-south and connecting to Ustick Road, we have two commercial driveways that could be extending on over and up to Ustick also. At this point, not knowing what's going to happen to the property to the north, we don't know how well that would work, but, certainly, this would be the first step in the overall development of this entire corner that we have here, the corner of Ustick and Eagle Road. All utilities are available to the site. The city just put in a new water line down through here, all the way in front of the property. We have two different points where we can gain access or where sewer is accessible. I think in staff's review they are recommending that we go to this corner to connect. We have provided in here -- we are required to have a 35-foot landscape strip, We have no problems providing that. Also, we a providing a 30-foot landscape strip with berms and trees, et cetera, on the western boundary. Anna, could you move to the next one, please? Thank you. This is an overhead view of our proposed landscaping. Once again, here is the 30-foot buffer that staff has instructed us that we needed to put in and this is in -- going along with the development agreement. And right next to there we have -- we are proposing their garage slant storage units for use of the folks in the project. It's 24 -- there are 24 garages in there. We have a total of 52,000 -- or in excess of 52,000 square feet of open space, which include amenities. We have a large open space area here, which can be used for -- you know, for kids for soccer -- ies big enough to throw a football, there is many many things that can happen there. This building now is gone, so we have a huge open space here. We anticipate in this area here having a tot lot with, you know, swings, things like that. And, then, the rest of this was still going to be just an open area. There is also a strip down through here, it's a nice open area, too. And with each -- with -- we have picnic tables that we put in with all of the buildings for use by the owners and there is a -- and we may as well discuss this right now. The Ewing property to the south, certainly if they are not amiable to granting some sort of an easement for this section of our road, then, we will move the road over and get it off of their property. Thaes no problem. As far as the ditch, our original plan was to do something more decorative, leaving the ditch open. It's not a huge ditch, it doesn't have a great deal of water in it, and our original thoughts were to put some river rock in the bottom of it, put the slopes to five-to-one slopes on the side and really turn it into an amenity, In that the owner of the property to the south Meridian City Council September 21, 2004 Page 16 of 59 isn't open to doing that, then, that's out the window and we won't be doing that, we will tile it. As far as -- Anna, we go onto the next -- this is a view -- these are views of what these three properties would see once the project is built. We are proposing a six foot vinyl fence around the project and, as you can see, we really. are plann ing to put in some extensive trees and landscaping along the -- along this border here and also we anticipate doing the same thing along the northern boundaries. But we just wanted to give you an idea of what these folks over here, what their views would be. This is from a two-story house. This would be looking at their second story window. This is a single story home looking out of their window and, once again, I believe this is also a two story looking out from the back of their home. And, Anna, could we go to the next one, please? As far as -- these are some just general color schemes of the -- of the buildings. We have some -- a couple of other colors, but, as you can see, they are all very -- very neutral and it also gives you an idea of what the structures look like and they are very very unique in that they look more like a house than they do a four-plex. We are trying to get away from that boxy look with all of the -- so, you know, we have got the different roof lines breaking up, we have pop outs all over the whole -- on all sides. There are individual entrances. Each four-plex -- or each unit has its own entrance on each side of the building. They have an entrance here, there is one right here, and ifs the same on the other two sides. These are two story structures each unit is a two story unit. They could be split into quarters and sold as condos even. That's not our proposal, but that just gives you a real good idea of what they look like. Anna, could we go to the next one, please? Once, again, these are buildings that currently exist. These particular ones are in Nampa. Nampa doesn't have the requirement for the extensive landscaping, but, certainly, we are finding that we really -- it really enhances the project when you do the landscaping. So, as we have moved over here into Ada County, we have done a couple of projects in Boise city where we have done extensive landscaping and, of course, we are proposing that on this project. Next one, please. Just a couple of shots of the interior of the structures. This -- we have a Unit A and a Unit B. Unit A -- this is the living -- main living area, the kitchen. The Unit B, actually, has an open area above the main living area and, of course, that's the kitchen also. Now, this is very -- this shows the interim access that I was discussing earlier. And, of course, we have reduced the width of the entrance, taken away the island. I, actually, would consider putting an island in in this area as the road goes to the north. Another possibility, depending upon what ITD decides to do, I could move these commercial structures over to the east and we, actually, do have enough room for a public road stubbed right here. And those are just some thoughts and ideas on what we could do. And, Anna, if we can go back to -- that one's fine. Thank you. A couple of comments that I had from staff pertaining to the buildings. There is a requirement that we have at least 100 square feet of patio or deck for each unit and I just want to confirm each one of these units has a ten-by-ten patio, so that meets that requirement. We are -- along with the project, of course, we would have a property owners association, CC&Rs, which would address the maintenance -- ownership maintenance of the landscape areas, the open space, buildings, and the drainage. In addition to that, we would have a property management company, which would oversee the entire project. I know that a lot of what's going on right now we are waiting for ITO to respond with some sort of a final decision. At this point, from what we have seen from ITD, we really have Meridian City Council September 21 , 2004 Page 17 of 59 no problems with the staff recommendations that -- ITDts staff recommendations, depending what comes out of the meeting tomorrow with the ITD engineers. I guess we will see whether they are going to follow the staff's recommendations or not, but we certainly have no problems with their recommendations and, in fact, we are hoping it goes that way, because I think their recommendation not to grant us access to Eagle Road really responds to the concerns that we have heard from the neighbors about people turning -- coming right out of our project, going down to Leslie Drive, which loops around and comes back out to Ustick, because if we only have a right-in, right-out, I tend to agree with them that's probably what people are going to do, they are going to do that. So, if we are not -- you know, if we don't have a permanent access to Eagle Road, then, that eliminates that concern and all of our traffic will have to be directed to the north up to Ustick Road. I would like to -- and I don't know if I can ask this question of the Councilor of the city attorney. It's something I have asked before and I haven't gotten an answer. Since we do have a development agreement that has been signed and recorded, our question is how binding is this development agreement. De Weerd: Okay. Well, your time is up and were you saved by the bell or -- Mr. Nichols, he did get his question out before that red light came on. Nichols: In another two weeks I would be saved by the bell and someone else would be on the hot seat. Madam Mayor, Members of the Council, development agreements are enforceable and we believe the ones that we draft are enforceable agreements. The question is really to what extent developer can bind the city's hands with regard to a concept plan that's contained in the development agreement like the one that was entered into here. The concept plan -- Anna, do we have that in your Powerpoint at all? Canning: Madam Mayor, Members of the Council, I will look for it. It may take me a moment. Unger: Madam Mayor, I do have a copy here, De Weerd: Okay. If you will give it to Anna, she can put it up on the screen. Unger: Of the development agreement; right? De Weerd: Oh, no, I thought you meant the concept plan. Bird: The concept plan. Unger: Oh, the concept plan. I've got one in my file if you don't. De Weerd: We will have it as part of public record. Nichols: Madam Mayor, Members of the Council, the concept plan -- the area -- the primary area in controversy with the neighbors in the Carol Sub is the area located on the western portion of the Ruwe property in this application, but my recollection of that Meridian City Council September 21, 2004 Page 18 of 59 concept plan is there was a narrow band of multi-family residential along that western boundary. It looked kind of like a hot dog shape type thing with dashed lines. Multi- family residential means many things. It does not necessarily mean a certain number of four-plexes, it does not necessarily mean how many stories or variety of -- if you want to call them fuzzy factors, but things that can be taken into account to address the neighbors concerns with regard to a development. It was emphasized that it was concepts and the Council was granting the annexation without the exact development proposal in front of them. But, again, those things are somewhat fluid and I think that since they are merely concepts, it does allow flexibility for the Council with regard to what makes sense for this community. So, Mr. Unger, I don't know if that answers your question, but thafs merely one lawyer's opinion and wait awhile and I might have a second opinion. De Weerd: Well, Mr. Nichols, I think, too, even if there is a conceptual in the development agreement, I know the city has to also determine if there is a safety factor and there is more details that come with the CUP and a preliminary plat that doesn't make sense if you're setting yourself up for some safety issues, that's a totally separate issue. Is that correct or do you, then, have to approve something that would not be safe and logical or an amenity to your community. Nichols: Madam Mayor, Members of the Council, I love rhetorical questions. De Weerd: And I love to ask them. Nichols: No, you're not required to approve anything that's illogical or unsafe. De Weerd: Thank you. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: I guess, Mr. Unger, I'd ask you the same question. I mean are you asking that because you believe that your client's position is that when we approved the development agreement with some concept plan that we somehow committed ourselves to that design or that specific type of configuration? I mean my recollection of this -- and this is a pretty extended hearing that we had on this property and it took a number of different gyrations before you ultimately approved it, but I guess my recollection was is the one thing we seem to hold fast on in every discussion was these are all concepts, it was all going to be conditional use, we would see everything that came before it and your clients knew that when we agreed to annex this property with this development agreement, that we weren't committed to anything on this property, other than the idea of mixed use. Now, is the reason you ask that question is because you believe we committed to something more than my recollection? Meridian City Council September 21, 2004 Page 19 of 59 Unger: Madam Mayor and Mr, Nary, no, I mean we certainly understand that, you know, we have a process that we have to go through. J think that we -- the development agreement, you know, although it was a concept plan, it kind of specified that a mixed use, multi-family would be encouraged on this piece of property and we feel that what we have designed here really does meet the intent of that development agreement and even so much as that when we met with staff, staff said, yeah, this works. This works. And staff even recommended approval of the project with, you know, certain conditions, you know, and so, you know, we have felt that we have moved forward with a project here that really is what the Council was expecting on this piece of property. So, you know, as far as the life safety issues, I agree a hundred percent, we -- you know, we all have to be concerned about those. But we feel that we have addressed those life safety issues. The accesses are the most important concern of this entire project and we know that and we have known that from the get go, De Weerd: Mr. Unger, I guess I don't want to interrupt you, but you're going beyond his question and your time is up and so -- Unger: J hope I answered the question. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'd like to ask -- he brought up the access and you really don't have a guarantee of an access. I mean even the Eagle Road access isn't guaranteed. That's a temporary. And off to Ustick is no way guaranteed. I think this project, until you -- in my mind, until you can have some guaranteed access, I mean you can go ahead and, I guess, but J don't know how are you going get everybody in there. In and out. I mean I don't see where you have got guaranteed in and out, unless you know something I don't. Unger: Madam Mayor, Mr. Bird, it would be -- I'm not an attorney, but it would be very very hard for ITO to not grant us some sort of access, Their staff has already commented about it would be a taking. They have to provide us with some sort of access. And we -- of course, we feel the same way, you know. And we are land locked. You know, there is property to the north, property to the south, who knows what's going to happen. We do know that the property to the north has been listed for sale, but we don't know what's going to happen there. But I guess the question -- it all boils down to when -- when is the right time to develop this? You annexed it and we feel we should be able to develop it and we should be able to get the accesses. I mean, granted, if we don't get the accesses, we don't go anywhere. We know that. But here we are, we are stuck in between two pieces of property that may not develop and we have frontage on Eagle Road that ITO doesn't want to give us access to. Although, they are going to have to give us some sort of access to somewhere. And I guess that decision is going to be made tomorrow. So, I guess that would be my answer to that question. Meridian City Council September 21, 2004 Page 20 of 59 De Weerd: Mr. Unger, I guess I would ask have you talked with the surrounding landowners to do a joint plan for that whole area? Then, you could answer some of these access issues and from my understanding is your interim access from ITO would only be a right-in, right-out; is that correct? Unger: Yes, ma'am. De Weerd: So, you know, that's certainly not the idea and it certainly underscores the concerns of the written testimony that we have received and the testimony that was provided at the Planning and Zoning Commission. So, my question to you, since I shouldn't always ask rhetorical questions, is have you talked to the property owners to the north and south and -- to see if you could do a joint plan, so that you get a whole picture and that helps even draw out the access issues. Unger: Madam Mayor, we have talked to the property owner to the south and I have no idea what he wants to do, I made a comment during the Planning and Zoning Commission, which really upset him, so I'm really not going to go any further about any discussions we have had with him. The property to the north, there have been some attempts to speak with him and we have -- there has been phone tag back and forth, but, really, we haven't been able to connect to make any plans for the entire 40 acres there. The gentleman to the north that was a part of the original annexation withdrew, so we don't know what he wants to do. Like I said, he's listed his property, so we don't know what's going to happen there at all. I mean -- and it's very very hard to go in and sit down and talk to people who own, you know, the same kind of acreage that we have and try to put something together that would benefit all of us, especially when they know that they can hold us up if they want to. So, as much as -- you know, I mean we'd like to move forward with the project. Absolutely would love to move forward with the project. We think we have a great project that meets a lot of needs here, but without access we are kind of stuck. The interim access would be fine. I guess the question is how quick is ITO going to provide an alternate access? That's -- we are fine with an alternate access to Ustick Road. De Weerd: Council, any further questions? Thank you. We do have a number of people who have signed up on the sheet to indicate their support for or against. We have also received a number of letters of testimony that is on the public record as testimony and your items have been noted. If you would like to provide additional testimony, certainly, you're welcome, but I did want to underscore that your letters have been received, they are in our public record, and we have read every single one of them. So, if -- I will go through this list and, I'm sorry, we should have provided two sheets, but there is one and it's a little bit jumbled, so I will go ahead and read off the names and also how they have marked for or against. If you would like to step forward at that time to provide additional testimony, you're certainly invited to. We first have R.E. Martin. For? Are you for or against? Martin: I'm against it. Meridian City Council September 21, 2004 Page 21 of 59 De Weerd: Okay. There is two marks there and I wasn't quite sure. so always ask. Right? Never assume. Okay. Would you like to provide testimony? Okay. You are on record here for against. I have Doris Martin. Also against. Betty Rosso? Against. John Eagan also against. Pauline Casper against. Adeline Chandler against. Okay. Thank you. Dennis Atler -- or Denise. I'm sorry. Atler. Alter. Against. And, certainly, if you would like to provide testimony, please, stand when I call your name, too, so I don't pass over you. Lester Alter against. Jim -- I think it's Law or Lam. Against. Linda Loff or Larr -- is that Larr. Lau. Thank you. I'm sorry. Also against. Roberta Williams against. Thank you. Walter Williams against. Thank you. Linda White against. Thank you. Robert White also against. Thank you. Candy Seeley against. Sarah Dyer against. Okay. Jeanine Helms against. If you will please step forward. And were you sworn in? Helms: Yes, ma'am. De Weerd: Okay. If you will just state your name and address. Helms: My name is Jeanine Helms and I live at 1374 Leslie Way. De Weerd: Thank you. Helms: I'm speaking on behalf of homeowners who live in the Carol Subdivision and, as you can see, many of them are in the audience this evening. We are here to testify in opposition to this development. We are opposed to the Conditional Use Permit and the preliminary plat. We have some issues about our opposition to present and you have heard much on many of these, so I'll try and be as brief as possible. The transition from low-density residential dwelling to high-density residential dwellings happens very suddenly in this development. Each of the homes in the Carol Subdivision resides on an acre or more. The proposed development suggests high density residential with 15 dwelling units per acre. The homeowners feel that allowing such high density in close proximity to the homes will devalue the homes in the 40 plus acres of the Carol Subdivision. We recommend that the closest dwellings to the west property line be three dwelling per acre, which is consistent with the Comprehensive Plan, and would provide a transition from low density residential to higher residential. We have all heard a lot about traffic tonight. We are very concerned about the right in, right-out on Eagle Road. It will be fine for residents in this new subdivision wishing to travel south on Eagle, but anyone wanting to go in the other direction will logically loop through Leslie Drive to get back to Ustick. The Planning and Zoning report indicated that this development would generate up to 1,550 vehicle trips per day. It wouldn't be unexpected to assume that 800 of those would go through Leslie Way. We are concerned also about the permanent site access. This is our last issue. The P&Z staff report states that the permanent access should be via Ustick Road and that the Eagle Road access would be closed when that occurs. At that -- when that occurs with this, the traffic getting to the commercial sites on this plan will have to travel through the residential portions of this development and when it was before P&Z, Commissioner Newton-Huckabay questioned the prudence of this design and thought that perhaps the t. Meridian City Council September 21, 2004 Page 22 of 59 layout of it was a little backwards. And it seems awkward to us as well. And the whole uncertainty of the access to this really makes us wonder how temporary this temporary access will be. Most of the planning and zoning issues were already covered this evening, but I didn't hear anything about the one issue about that the Meridian police were -- indicated opposition to any development west of the Ruwe Way access, the street in the middle, until there is a second access to this development. We were wondering how long the project might sit half finished waiting for the access issues to get resolved. With these issues still unresolved, we ask the City Council to deny the preliminary plat and the Conditional Use Permit. Thank you for your time and attention. Be happy to answer any questions you may have. De Weerd: Thank you. Counsel, do you have any questions? Okay. Thank you. Bob Hert is against. Debbie Hert against. Okay. John Ewing neutral. Did you raise your hand? Ewing: I did. Yes. De Weerd: Okay. If you will just state your name and address. Ewing: I'm John Ewing. I live at 2934 East Lake Hazel, Meridian, Idaho. De Weerd: Thank you, Ewing: As -- if you notice, I did put neutral in there. I represent the partnership of Sarray Company that owns the piece of property south of this project -- proposed project. I did have three concerns and I probably didn't do a good job of explaining it to staff. That first one being I have talked to the developer and they had said that they were going to move the road and everything on their property. What concerned me was is the plat never did change. So, that's something that was discussed probably three or four weeks ago. The second issue that I wanted to bring up is the ditch. I believe that part of the ditch is on our property. I think my statement was is that I wanted them to take care of the ditch on their property, I don't care whether or not they tiled it or not, that's not an issue with us. It's just -- basically what my partners and I have said was is what happens in that project needs to happen on their property. The third issue that concerns me a little bit -- and I think it was addressed earlier, but last week -- or two weeks ago in the testimony about that north-south road there that is going to go over to Ustick and that probably ITD was not going to allow any other access onto Eagle, that concerns us a lot. I don't know that that's true or not true, but if it is true, the only thing we would ask -- and I think that they said they were going to do that, but that -- if, in fact, this goes somewhat I think it sets a precedence of maybe what would happen south of there and maybe not. I'm not saying that. But we could create a lot more traffic -- or not us, but maybe the next landowner. So, that seems like that north-south road is going to become an awfully major road, so we would ask that that -- and I think Mr. Unger said that it was going to be -- or maybe Anna did -- a full width road that is equal to a -- what do you call it into a subdivision? A collector -- a collector? And I think regardless of Meridian City Council September 21, 2004 Page 23 of 59 how that corner gets developed, there are going to need to be some pretty good accesses north and south and that's alii had to say. De Weerd: Okay. Ewing: Any questions? De Weerd: Any questions from Council? Bird: I have none. Ewing: Thank you. De Weerd: Thank you. Maureen Thurston against. David Thurston also against. Okay. If you will just -- name and address. Thurston: I was sworn. Okay. My name is David Thurston. I live at 1470 Leslie Way. My property is right adjacent there on the very south of the -- touches up against the property that's being proposed. I, too, represented the owners of the Carol Subdivision. To continue the testimony of Mrs. Helms, there has been a lot of testimony given at each of the public hearings stating the homeowners' opposition to the planned development of Sadie Creek into multi-family residential dwellings. The opposition centers on a couple of major issues and Mrs. Helms has talked about those issues in length, but the one I'd like to really focus on right now is the transition from low density residential dwellings to high density residential. Mrs. Helms stated in her public testimony one dwelling per acre is what we have currently in the Carol Subdivision. It is proposed that the new development will have 15 dwellings per acre. This is not in harmony with the current neighborhood and as stated in prior public testimony, is contrary to the Comprehensive Plan. The Comprehensive Plan states on page 100: Other residential densities will be considered without requiring a Comprehensive Plan amendment. However, the density can only be changed by one step. That is from low to medium or medium to high. And on page 98 the Comprehensive Plan also states that transitional usage is encouraged when a project is developed adjacent to low or medium density residential uses. During the initial planning and zoning meeting when annexation and rezoning was being considered, the homeowners were opposed to that, because there was a lack of a plan for this overall property. When we expressed our opposition, the Chairman of the Planning and Zoning, Mr. Borup, asked the homeowners if we could support transition from low density to L-O commercial, light office commercial. The homeowners in attendance at that meeting said, yes, we could support that type of transition. It has been over a year since that meeting and one of the major issues still being debated is transitional usage. Transitional usage is important to homeowners, because we do not want a development, which detracts from ours and is not in harmony with the existing neighborhood. The current development plan does not support a transition from low density residential to medium density residential or to light office commercial and, therefore, is not in harmony with the existing neighborhood or in accordance with the stated Comprehensive Plan. The other Meridian City Council September 21, 2004 Page 24 of 59 issue I wanted to talk about was the temporary access that Mrs. Helms has -- I think has covered that quite adequately. And also it appears that there is going to be some resolution or at least some discussions on a permanent access before this project goes forward. LIke I said, we have been -- the first annexation and rezoning meeting was, I think, in September 2003. Here it is almost a year later and there still are lots of issues that have been unresolved. In reviewing the current situation, the majority of the homeowners -- and there is about 46 homes in the Carol Subdivision, and I think we have a total majority that is absolutely opposed to this development in its current form. The Planning and Zoning Committee has denied the preliminary plat because of several outstanding unresolved issues and as of tonight those issues still have not been resolved. That Planning and Zoning Commission also recommended that the City Council deny the Conditional Use Permit, because the preliminary plat was denied, Therefore, a CUP at this time is inappropriate. The homeowners of the Carol Subdivision support the Planning and Zoning recommendations and asks the Council to deny the Conditional Use Permit and deny the preliminary plat as it currently stands, If the Council does not deny, we would suggest that maybe it needs to be remanded back to Planning and Zoning Commission for their consideration. This concludes my testimony. Thank you for this opportunity and I will entertain any questions. De Weerd: Thank you, Mr. Thurston. Any questions? Bird: I have none, Mayor. De Weerd: Okay, Thurston: Thank you. De Weerd: Okay. I had Debbie Martin against. For? Oh, so you were the mark for. Would you like to provide testimony? Okay. Jerry Morrisette against. As well as Helen? Thank you. Mark Van Hugh against. Okay. Greg Eagy against as shown, Thank you, Eagy: My address is -- De Weerd: Were you sworn in? Eagy: I was. Thank you, De Weerd: Okay. If you will, please, state your name and address. Eagy: My name is Greg Eagy and my address is 3055 North Eagle Road. De Weerd: Thank you. Eagy: Thank you. A couple of things I'd like to talk about and the main one is the road to the north, which is across our property, which caught me totally by surprise two Meridian City Council September 21, 2004 Page 25 of 59 weeks ago. I first contacted our attorney and had a long discussion with him about the road, had him do some research on the road and, then, I contacted or I tried to contact Mr. Chris Canfield, who wrote the letter that said that they recommended this road, but he's gone for two weeks and won't be back. So, I talked to his boss, a Mr. Dan Kunz. First I started higher and they sent me down to Dan Kunz. Dan Kunz, as of -- the reason he sent that letter over saying he'd like you to postpone this meeting is because I said that this road was very critical to this meeting. I didn't ask him to send a letter to postpone the meeting, but I think he got a little frightened about what they had actually said in their letter. I asked him if he could confirm their authority -- this is the exact words -- to move forward with an off-site condemnation for the benefit of a private development. He said they had not spoken with the board and this was an issue that would have to go before the entire board, not just the group meeting tomorrow. So, I think Mr. Unger may be mistaken. They are going to discuss this, but no decision is going to be made tomorrow. Secondly, they have to appropriate money, they have to take a vote, they have to go through a lot of process here to do a condemnation. But it's our understanding, in looking through the law, that there has not been at the state of Idaho a condemnation for private development at the request -- because the private developer has come before and said our time-able is here, we need to do a condemnation. Now, granted, I don't disagree that we do need more access and I'm probably going to be in the same boat. We have put our property up for sale. But, you know, access to Ustick Road has got to be thought out and planned in how that's going to come together, too. I spoke to one of Winston Moore's group, they called me, they have got some developmental ideas on what they are looking at for their access across the other side and they are very nice people. At this point I would say that the cart's way ahead of the horse, folks, and I don't know quite how you do this. The other thing I would like to address real quickly is the conditional use process -- permit requires that a project be compatible with the surrounding areas. In a dense, multi-family, the requirement for the code setback is 20 feet. I spoke to Craig Hood about this way before the Planning and Zoning, that first one that they had, and he said he had made a mistake when he had reviewed this project and that he had allowed them to show the project with only ten feet on the whole north side. I contend that 20 feet is important, because if commercial ever develops to the north side of that and you have homes with a ten foot setback, you're going to require those commercial people to move further to the north to give those people the setback that they should actually have and that should be given today. So, that's the end of my testimony. Thank you. De Weerd: Thank you. Mr. Eagy, I guess I would have a question. Eagy: Yes. Go ahead. De Weerd: And that is would you be open to talking with this property owner and also the property owner south of that looking at that area as a whole? Eagy: John Ewing and I have become friends. He's a great guy to deal with. Mr. Swain did call me about a week ago and, basically, the way his comments were -- make sure I get this correct, because I don't want to say it wrong. Would I like to meet with Meridian City Council September 21, 2004 Page 26 of 59 him to talk about how the state is going to set that road so that I can decide part of where that goes before the state does and that put me in kind of an uh position. I guess if someone approached me and said would you like to sell me a piece of property to go right across your property for a road, I would sit down and probably visit with them, but I guess at this point I don't want to just give land away to give land away. We bought that land to have access to Ustick Road ourselves. And I understand their dilemma, if the state's not going to allow them onto Eagle Road, but we are going to be in the same boat, too, if that's the case. So, in answer to your question, yes, maybe. De Weerd: Yes, maybe. Eagy: Well, no, I mean -- De Weerd: I understand that answer. Eagy: Thank you. De Weerd: Okay. Steve and Debbie Meredith against. Okay. Thank you. Sam Martin for. Okay. And -- oh, I'm sorry, I didn't look on the backside. Sandra Knorpp. I'm sorry. You sure can, Adding Billy to that as well. Maureen Boyle against. Okay, And Steve Grant against. Canning: Madam Mayor, can you say that name into the record. The stenographer didn't get it. The last name. De Weerd: Lewis Sareno. Thank you. Okay. And you were sworn in. Grant: I was. De Weerd: If you will just state your name and address. Grant: My name is Steve Grant. [live at 1534 Leslie Way and the property is adjacent - - on the western edge of that -- the proposed development. I will try and be brief to preserve the time we have this evening, but there is a couple of things that I'd just like to underscore, really, and -- because most of this has been gone over, but the development agreement that was -- that came before Planning and Zoning came at the last minute. It was very vague and it did not address any of these traffic issues that now are the core of this development. And I think that's significant, because we did agree that we would review this through the Conditional Use Permit process ,and the developer seems to think that everything is in compliance. It's so vague it could hardly not be in compliance, that it was that open-ended, in my opinion. Interim access has been -- interim is -- can be a long time, as [ think everybody understands, and I'm concerned that the developer recognizes the problem, but has done nothing to try and abate it. It's just as if that's the way life is, I have got a million and a half dollars invested in this project for just the land and if you folks have a few more cars going down your road -- he's never addressed it. And that may not be his attitude, but that's Meridian City Council September 21, 2004 Page 27 of 59 the -- his silence conveys that and just as Mr, Eagy has testified, he would be willing to talk -- apparently not enough effort, given the importance of this, was made to contact him and I think that, again, that's evidence of they only want to do what they want to do and that concerns me, because in the end that's going to have a negative impact on the homeowners. I think that the issue of this being laid out backward is a significant one in that if that access is eventually -- well, if it's not granted, you're going to have the commercial development on -- have to drive through the residential to get to the commercial and one of the things that we have said all along, as Mr. Thurston has testified, that we'd like to see the light office on that other end. So, now if they -- they have development you have all the traffic going through the residential neighborhood, nearly all of it, going to that -- go to the commercial part and that just doesn't make a lot of sense. In the end I think that any kind of a decision you make that it negatively impacts this. It's certainly not the end. There is lots of options for the developer to go back and take another look at this. Even waiting is not the end and to do it in connection with all of the other issues that have been raised and get them addressed properly. And, lastly, there is some indication that there is an access going to be granted, but the letter that was presented last -- two weeks ago, excuse me, from the ITD suggested everything but that and I haven't seen anything -- perhaps you have, but see anything that would suggest -- that could be submitted in written testimony that that access might be forthcoming. That's the end of my testimony. Any questions? De Weerd: Thank you. Any questions, Council? Grant: Thank you De Weerd: Thank you. That is what I had signed up on my list. Is there anyone else who would like to provide testimony on this application? If you would like to step up to mike, we will certainly take your testimony and your questions. Boyle: I'm Maureen Boyle -- De Weerd: Maureen, if you will speak into the microphone. Boyle: Oh. I'm Maureen Boyle. De Weerd: And your address. Boyle: 2109 Leslie Drive. De Weerd: Thank you. Boyle: I just have a question. We went to a meeting at the Christian Community Center maybe two months ago, a month and a half ago, with ACHD and other representatives talking about what they wanted to do to fix Eagle Road and at that time they presented plans for secondary roads in any new development along Eagle Road and I'm confused by what I see, because it doesn't show me a secondary road that would be proposed Meridian City Council September 21, 2004 Page 28 of 59 across all of their property with one main entrance in, I would presume, to limit in and out on Eagle Road, which is a real problem, as you well know, and the focus right now of the beautification for Eagle Road. So, I'm just asking where -- where is the beef? Where is the secondary road? How come we don't see that design into the plan? De Weerd: Staff, so you want -- we will just let the developer answer that. Boyle: Okay. Thank you. De Weerd: Okay? In his rebuttal. Thank you, Okay. If there is no further testimony, we will ask the applicant's representative to come up and provide his five minute rebuttaL Unger: Madam Chair, once again, for the record, Bob Unger, representing the developer. De Weerd: Thank you, Bob. Unger: I'm going to very quickly just respond to a couple of notes here. Of course, you know, what you're hearing is traffic density, okay? That's what we are hearing is a traffic issue. We can't resolve that yet and I wish we could, it would make my life a lot simpler and also yours. As far as the density, actually, what we are proposing is -- although it's higher density and we understand that the folks to the west of our project have one acre lots and homes on them and that's why the 30 foot buffer and the storage building is to provide a buffer between our development and their development. Also, the extensive landscaping that we proposed is to help buffer that whole situation. And, once again, you know, our design, our work on our project is primarily based upon what we have read in the development agreement and we have read in the minutes -- City Council minutes on the annexation of this property. As far as -- and I wanted to respond to Mr. Eagy's comments and I'm not aware -- I was not aware of the ITD engineers meeting until staff sent me an e-mail late yesterday afternoon about 4:30. So, I don't know what this meeting is tomorrow, I don't know whether it's planned or not. Apparently Mr. Eagy knows more about it than I do. And if it has to go to the board, it has to go to the board. That's fine. As far as this -- the 20-00t landscape strip between our project and his, no problem, we will do it. Not a problem. We may lose a building or two, but we are going to do it. The same thing with moving the road off the southern property owner's property. But we really -- I want to point out something here. My client contacted Mr. Eagy and actually got a hold of him last week for the first time. He has tried several times this summer, he has never been able to get a hold of him, didn't get any phone calls back, so I want you to know that we have been trying to make efforts to work, you know, with the property owners to the north and the south and I know Mr. Ewing is going to jump up and down and scream and holler, but we have actually sat down and discussed some possible ideas for development of the entire corner. In fact, I did a complete layout for the entire corner, which included his property. So, we have gone that far. We have met with the property owner to the south. We have tried to meet with the property owner to the north to put something -- an overall plan for the Meridian City Council September 21, 2004 Page 29 of 59 entire area, okay? Up to this point, you know, it hasn't worked, okay? And when Mr. Swain spoke with Mr. Eagy last week, Mr. Eagy was supposed to call him back the next day and he hasn't heard back from him yet. So, you know, we are not the guys that are not trying to work with everybody, we are trying to. We are not getting cooperation as well as we would like to see. And I just want to make sure that you're aware of that. The secondary road that Mrs. Boyle talked about, that can be provided, Once again, so much of this is contingent upon ITO's response. I just -- I'm going to close this thing out here. We think we have a really good project, a project that is good for the city, and it1s in compliance with the development agreement and it's what Mrs. Ruwe understood that her property could be developed as. As far as the health safety issues, I think -- I think we have addressed all of those, except for the access, the traffic issue with the access and that is going to be decided by ITO and it may not be tomorrow, it may be a week, it may be a month, and we would, actually, like to request a tabling of your decisions on this until we do have a final response from ITO or some indication as to when we are going to have a final decision from lTD. If that's going to be a year down the road, then, I think you -- you know, you may want to look at it differently, but certainly we would ask for a tabling on your decisions until we get some indication as to where ITO is going to go with this, because I believe -- I think Mr. Bird -- he brought up the correct question. Access. Where are we going to have access? And without access we don't go anywhere. So, that's where we need -- and we would request that you table your decisions until we all have that information, because I think it's very very very important that we all have that information and I thank you very much for your time. De Weerd: Thank you. Council, do you have questions? Thank you. Unger: Thank you. De Weerd: Council, any further information needed from staff? Okay. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think Mr. Unger is right, I think we need to continue these. I just -- as it sits right now, there is no way -- I think we'd just be causing ourself a nightmare out there if we was to pass on this or -- I truthfully -- even going up to Ustick, I don't know how you're going to get traffic in and out of there. You're close to the stop light both ways. We know ITO does not like to give entrances and exits close to the roadway like that where you have got an intersection. The only thing I can say is we need to continue this until ITO has made some kind of a decision of what they are going to do, then, we could look at it. I could feel more comfortable making a decision on it if I knew where the entrance and exits were going to be. De Weerd: Thank you, Mr. Bird. Mr. Wardle? Meridian City Council September 21, 2004 Page 30 of 59 Wardle: Madam Mayor, I'm going to disagree with Mr. Bird, I don't think that we need to continue this hearing and I have got a number of reasons of why I don't support the project and I'll wait to hear what Mr. Nary thinks before I give you those. De Weerd: Mr. Nary. Nary: I guess I would concur with Councilman Wardle. I think -- I mean access certainly is significant here, but I think the question Mr. Unger asked is when do you develop and you develop when you solve a lot of these problems with your neighbors, you develop when you can solve these problems with your access. You haven't solved these problems. I recognize that your point was -- is that the development agreement says a certain thing and, it's true, we did -- we did want a mixed use type of project, but that's all we agreed to was a mixed use project. You can dress this dog up, but it's still a dog and I just don't think that just the access alone is going to answer this question for everyone in this room, including the people sitting up here. And so I don't think setting this over is the answer. Two weeks ago I sat here and suggested that we hear this, so we could hear these concerns and allow these folks the opportunity to tell us what their concerns were about it. I don't see that setting this over adds anything. The access point isn't going to answer every question that's been raised here. It is a significant piece, but it isn't going to answer it and, honestly, there is only a couple answers that it's going to be and I don't think it's still going to work, so I'm not in favor of setting it over. I think we can make a decision based on all the testimony we have received at this point, so -- De Weerd: Thank you, Mr. Nary. Mr. Wardle. Wardle: Thank you, Madam Mayor. My comments on the project -- I'm going to agree with the neighbors on a lot of different points, but one of the things I'm going to disagree is the developer said that he's been working with neighbors and I believe there is evidence tonight that that communication isn't happening and I'm not an engineer, but just on the drawings that I have seen of the drawing, it appears to me that you can see the property line, which is running through the road where the developer proposes to build that project and so I guess from a layman's point of view that's certainly -- placing your road on someone else's property, even in drawings, demonstrates that to me. On- - two weeks ago on the 7th Mr. Unger made a comment that during the development agreement process and the annexation that that was the opportunity for the neighbors to comment on what they wanted to see there and that is specifically not what this Council decided. This Council decided that we would bring each of these projects back as a conditional use to allow all of the surrounding properties to comment and the community to comment on that specific development and that's what's happened here and that's what will happen with every one of the projects in there that we have -- that we annexed and so that's an important note to remember. Internal circulation, one of the things that we have looked at -- and I agree with the neighbors on -- Anna, if you could pull the site up for me, please. If this access is not denied, then, you're going to see all the traffic come from here to the commercial development Regardless of what kind of commercial development you have here, you're going to have increased traffic Meridian City Council September 21, 2004 Page 31 of 59 through this and so that's something that needs to be thought of for the next person with this property. I do agree that there needs to be more buffering and I believe that the neighbors have provided enough testimony and have indicated a willingness to talk about what they want to see buffered on their projects here and I believe they have demonstrated the case there. The access issue we already talked about. And, then, I believe that the developer stated that this is the first step in the overall development and I don't see that -- I don't see this piece as being that first step, in my opinion. I'm sorry, I take that back. I don't see this project -- not necessarily the piece -- I don't see this project as leading the development for that corner. De Weerd: Okay. Canning: Madam Mayor, as motions are being made -- I was unclear last week as to the status of the preliminary plat and just -- I just wanted to remind everyone that there was kind of an outstanding issue of whether it needed to be remanded back to Planning and Zoning for the findings or whether we would just prepare those findings for City Council approval. So, I just wanted to -- I dread raising that issue again, I apologize, but just if we could clarify that as motions are being made. De Weerd: I guess my recall was that those findings could be done at this level. Is that correct? Okay. I guess the only thing -- I agree with Councilman Wardle and Nary and I know I don't have a note, so sometimes I feel a little obsolete, but, you know, I would strongly suggest that the property owners get together. This is a really complex corner and I cannot see how anyone-property owner can bring in a viable application without the other property owners and so my suggestion is if you want your property to work with an application, you really have to work together. It's the only thing, with the complexities of the circulation and being on Eagle Road, it seems like that will be the only answer to bringing forward a viable application. Do I have a motion to close the Public Hearing? Wardle: So moved, Nary: Second. Sorry. De Weerd: It's been moved and seconded to close the Public Hearing on Items 14 and 15. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Just one more comment before -- maybe Councilman Wardle made a motion, but I think Mr. Unger and his Council left. It's very discouraging. I do believe that there was some attempts by the property owners to attempt to contact neighbors and deal { Meridian City Council September 21, 2004 Page 32 of 59 with that. Obviously, they are not interested any longer this evening to have any more discussion or have any opportunity for input. I guess they are going to just read our minutes later, but I find it very discouraging, because I do think, as you stated, to make projects work, especially on these very challenging pieces when you have a portion of a property that's a portion of a larger property and abutting adjacent landowners and property owners, you really have to do your work and your homework to make these fit and I'm certainly not saying that just because Mr. Unger and his counsel decided that they didn't want to listen anymore tonight, that that's the reason for my feelings about this project, but that certainly is a very discouraging sign in trying to meet these challenges that have been raised by the neighbors and I think there are legitimate concerns that have been raised, so I just wanted that on the record, too. De Weerd: Thank you. Nichols: Madam Mayor? De Weerd: Mr. Nichols. Nichols: Madam Mayor, Members of the Council, a couple of items. One is I'd like you, for the record, to comment on the product type that he showed you with regard to the four-plexes, so that that's in the record, And, secondly, I would ask that in your motion that since -- with regard to the Conditional Use Permit, certainly, and perhaps the preliminary plat, that the portion of the state code comes into play that requires that in the event of a denial you tell the applicant what, if anything, they could do to obtain approval. So, I would ask you to include that in your discussion in the motion, so that it's in the findings. De Weerd: Thank you, Mr. Nichols. Mr. Wardle, the task is before you. Wardle: Madam Mayor, I'd like -- before I make my motion, just some clarity from Mr. Nichols as to what we need to provide in the sense of what they could do to obtain approval. Nichols: Madam Mayor, Members of the Council, what state code requires is that you indicate what, if anything, the applicant could do differently with regard to the application that would obtain approval. So, if to obtain approval that the property has to more closely tie into the other surrounding properties, if it has to have a larger buffering area -- whatever it is that you believe is necessary for that type of thing to be approved -- one of the reasons I asked you to address the product type -- this was a different product type than any four-plex product type that we have seen here I think ever. I don't recall seeing anything like this. So, if you like that concept because it's different, then, I think you need to say so in the findings, because if we come back with another multi-family residential, perhaps not as dense as this, however you craft it, product type will be one of the considerations that they have to make. So, I'd ask you to address that. The concept, Councilman Wardle, is to, basically, say what you don't like about it and how that could be addressed in a different application, different project. Meridian City Council September 21, 2004 Page 33 of 59 Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move that we deny CUP 04-023, Conditional Use Permit for Sadie Creek Subdivision, based on the comments of the public, as well as the staff and the applicant. Also, on the basis that there is inadequate buffering for transitional densities through the -- from the lower residential densities, along with some of the issues expressed in the traffic -- and I need to comment on product type. The product type here at this location for this multi-family residential could potentially work, however, the bigger issue is the transitional density from the surrounding uses. Nary: Second. De Weerd: Okay. It's been moved and seconded to deny Item 14 with the stated reasons. Are there any further comments? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think we have -- when we zoned what these people brought in, we had some public testimony, I can't remember from who, that said we were probably causing ourselves some gray hair and baldness by taking in a development that wasn't owned by all one person on a corner like this and I think it's proof here. Even though I was for taking it forward, they'd have to completely change everything for me to be behind this as they presented it. De Weerd: Well. I'm glad you got the gray hair on it. Bird: I got the gray hair. About a year ago I had it bald. Nary: Madam Mayor? De Weerd: Mr. Nary. Nary: Yeah. I guess the only other thing -- only other comment I would have is one of the frustrations that was expressed by the developer was attempting to comply with the development agreement and I don't -- and I don't fault them for trying to do -- I mean that's what they are supposed to do and what they have brought forward certainly has some of the intent of the development agreement, I just think there was not quite the level of scrutiny that could have been done. I agree with Mr. Bird, I mean we were told that this was probably not the wisest thing to do and -- but that's the challenge, not just that we have, but the challenge that all those property owners have and that's not something that it's always our responsibility to make sure all of these people fix all of the Meridian City Council September 21, 2004 Page 34 of 59 problems before they get here. We are trying to be very flexible with the different choices people want to make in developing the properties that they own. I guess the only other thing I'd like to put on the record, if the developer feels that that level of frustration, that this development agreement, what they have now, based on what they thought they could do and what they'd like to do instead, they can always come and ask us to amend the development agreement and do something else. I don't think they brought that up tonight, but that's certainly an option. They always have the option to ask. It is an agreement between them and the city and we can amend it. If they think that's a more fitting resolution to the problem, then, the level of frustration that they are feeling, then, that's what they should probably do. Anyway, that was my only other thought. Unfortunately, they are not here to hear it. De Weerd: Okay, Well, if there is no further discussion, we do have a motion to deny. Mr. Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. Item 15. On Item 15, as I understand it, we would have to ask for drawings -- to draw up Findings of Facts. Okay. Nichols: Madam Mayor? De Weerd: Yes, Mr. Nichols. Nichols: Madam Mayor, Members of the Council, in your motion to deny the preliminary plat I would recommend that you include that the plat did not show the roadways on the -- entirely within the applicant's property and, secondly, that the -- it did not show the buffer, which the developer later said he would put back on on the northern side of the development that would buffer the property from the north. De Weerd: Thank you. Mr. Wardle? Wardle: Madam Mayor, I move that we deny PP 04-021, to include all staff, applicant, and public comments, specifically comments that the plat did not show all the roadways entirely within the developer's property and did not show the 20-foot buffering to the north of the property. Nary: Second. De Weerd: It's been moved and seconded to deny PP 04-021. Is there any further discussion? Mr. Clerk. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. Meridian City Council September 21, 2004 Page 35 of 59 MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. Okay. Item 16 -- and, oh, would you like to take a short break? We will reconvene at 9:10. (Recess. ) Item 16: Public Hearing: AZ 04-018 Request for Annexation and Zoning of 19.4 acres from RUT to R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: Item 17: Public Hearing: PP 04-025 Request for Preliminary Plat approval for 77 single-family residential building lots and 4 common lots on 19.4 acres in a proposed R-8 zone for Chatsworth Subdivision by Dyver Development, LLC - west of South Locust Grove Road and south of East Victory Road: Item 18: Public Hearing: AZ 03-037 Request for Annexation and Zoning of 46.40 acres from RUT to R-8 zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of North Black Cat Road and north of West Franklin Road: De Weerd: Thank you. We will reconvene. Sorry, we had some special guests drop by. We are on Items 16 and 17. I will open the public hearings on AZ 04-018 and PP 04-25. Anna. Canning: Madam Mayor, Members of the Council, this is an application for Chatsworth Subdivision. It's immediately south of Roseleaf Subdivision, which recently came through by the same developer, by the way. It is located just across Locust Grove Road from Tuscany Lakes Subdivision and you can see the entrance there on our vicinity map. They are requesting a rezone from RUT to R-8 and it's just shy of 20 acres in area. As you see from the aerial, there are two existing homes. There is one just to the south of them, owned by Ms. Lori B! and then, the existing home on the property. This is the layout, it is a straight subdivision. They have not put in a planned development application. The lots do meet the minimum dimensional standards for the R-8. I did want to point out they do have two sets of four lots that share access from a common drive and, then, those also face onto the -- or side onto the open space. The open space comprises six percent of the project and meets the minimum five percent requirement. There are 77 building lots and four other lots. Those are the open space lots here in the center of the project and here along the buffer and, then, the entryway going into the property. The gross density of the subdivision is just short of four units to the acre. The lot sizes range from 6,500 square feet up to 10,562 square feet. They do have one stub street from Roseleaf Subdivision, so they have taken access from that, as well as from Locust Grove. They have provided a stub street going south and, then, again going west. And also going east into the B! property. I would like the record -- the minutes have -- this name is misspelled several times, so I do want to point out that Meridian City Council September 21, 2004 Page 36 of 59 this is an unusual name. It's spelled B exclamation point. So, Ms. Bl did testify that she had concerns about the access road. There is a 3D-foot access easement coming in here. That issue was resolved, but at the Planning and Zoning Commission the only major change they made to staff's recommendation was to include a gate at the end of this stub street, so that she could still gain access to the rear of her property. ACHD is requiring two types of traffic calming devices along this entry road that comes in. And they gave them a number of options as to what method they could use. I don't know that the applicant decided exactly which two you will use. None of them involve speed bumps. They are more along the lines of concrete -- stamped concrete pedestrian crossings, landscape medians, chokers, et cetera. This application does come forward with a recommendation for approval from the Planning and Zoning Commission. At that hearing Shawn Nickel representing the applicant testified in favor. David Bailey, also representing the applicant as his engineer, discussed the existing east-west easement in this area, a portion of which will be vacated. And Lori B', the property owner to the south, testified on concerns regarding access to the back of her property and requested a gate at the end of the stub street as I mentioned before. The Planning and Zoning Commission also discussed the location of the proposed access road to Locust Grove and how it related to Tuscany. As you can see here, it is south of the Tuscany entrance. It does meet their offset requirements. The only change that staff made, as I mentioned before, was to require the gate at the terminus of East Pisa Street and to our knowledge there are no outstanding issues before the City Council this evening. And with that I will end staff's presentation. De Weerd: Thank you, Anna. Any questions for staff? Okay. Is the applicant's representative here? Were you sworn in? Nickel: I was not. De Weerd: Is the testimony you provide tonight the truth, the whole truth, and nothing but the truth, so help you God? Nickel: Yes, it is. De Weerd: Thank you. Nickel: Thank you, Madam Mayor, and Council Members. Shawn Nickel, 52 North 2nd Street in Eagle. I don't have much to add to staff's report. As she stated, we did agree at the P&Z to provide Ms. Bl, with an explanation point, her gate to access her property, which we have agreed to. We did, on our revised plat, show chokers along that north east-west street to break that up as requested by staff and the only other issue that came up during the review process with ACHD was to relocate that stub to the west. It was originally located up here and they requested it be mid block and we did that at their request. The open space in the middle of the property is about 53,600 square feet. We are going to provide a tot lot, playground apparatus for children within the subdivision for that. Other than that, I'll stand for any other questions you may have. Meridian City Council September 21, 2004 Page 37 of 59 De Weerd: Council, do you have any questions? Bird: I have none. De Weerd: No questions. Thank you. Nickel: We are going to call that T-shirt Park, by the way. De Weerd: T-shirt Park. Nickel: It looks like a T-Shirt. De Weerd: Okay. Is there anyone in the audience who would like to provide testimony on this application? Okay. Council, any questions for staff or the applicant? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Hearing no comments, I move that we close the Public Hearing for AZ 04-018 and PP 04-025. Wardle: Second. De Weerd: It's been moved and seconded to close the Public Hearing on Items 16 and 17. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: If there is no further discussion, I will entertain a motion, Bird: Madam Mayor? De Weerd: Mr, Bird, Bird: I move that we approve AZ 04-018, Chatsworth Subdivision request for annex and zoning and to incorporate all staff, applicant, and public testimony. Wardle: Second. De Weerd: It's been moved and seconded to approve Item 16. If there is no further discussion, Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Meridian City Council September 21, 2004 Page 38 of 59 De Weerd: Thank you. Item 17. I mean you can make this more difficult. Mr. Nickel -- I mean Mr. Nickel shouldn't get of this easy. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve PP 04-025, Chatsworth Subdivision preliminary plat. Wardle: Second. De Weerd: It's been moved and seconded to approve Item 17. Is there any further discussion? Mr. Clerk. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 18: Public Hearing: AZ 03-037 Request for Annexation and Zoning of 46.40 acres from RUT to R-8 zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of North Black Cat Road and north of West Franklin Road: Item 19: Public Hearing: PP 03-046 Request for Preliminary Plat approval of 214 residential lots and 39 common lots on 46.40 acres in a proposed R-8 (PD) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: Item 20: Public Hearing: CUP 03-070 Request for a Conditional Use Permit for a Planned Development for residential subdivision in a proposed R-8 (PO) zone for proposed Chesterfield Subdivision by Centennial Development, LLC - east of South Black Cat Road and north of West Franklin Road: De Weerd: Thank you. Okay. Items 18, 19, and 20, public hearings on AZ 03-037, PP 03-046 and CUP 03-070. I will open these public hearings with staff comments. Canning: Madam Mayor, Members of the Council, I think I'll give you the application history first and, then, I'll go into the specifics a little bit. This application or this property originally came to you -- it was on February 19th, 2004. It was heard by you on March 23rd, 2004, You, then, voted to remand the proposed planned development, preliminary plat, and annexation and zoning applications back to the Planning and Zoning Commission. At that time -- and I have a copy of that plat. At that time your reasons included -- you asked them to revise -- to provide for a mixture of lot sizes, frontage widths, and housing types throughout the development. Sorry, A mixture of Meridian City Council September 21, 2004 Page 39 of 59 those things, And to address the location of the amenities and the open space. There was three parks before. It, then, went back to the Planning and Zoning Commission and they have recommended approval of a revised plan and they heard that on August 19th. I guess I should mention where it's located. This is located south of the extension of Pine Street. The Castlebrook Subdivision is north of the property and, then, the railroad tracks bound it to the south. There is also a canal that runs along the east and there is a private road for Pine Street as you go to the east. It is not a dedicated public road. Sorry, Ma'am, Members of the Council. There we go, The applicant is requesting to build 214 build-able lots and 39 common lots on 46.4 acres with the R-8 zoning in a planned development. The applicant has revised the application to provide a greater mix of lot sizes. He's got alley-loaded product in the center of the property as shown here. The alley is here and here. The park is centrally located and is very open to the public. As you see, almost all of it is open to public roadway, with the exclusion of this one property in length on the east and one property length on the west. There is a public street to the north of the park as well. The amenities will be located -- or the tot lot and other recreational amenities will be located in this large central park. There are still two other parks that -- on the property. One at the west end -- at the very west end to act as a buffer to the adjoining properties to the west and, then, one kind of in the central west location of the property, They also increased lot sizes, particularly along the east property line and, then, again, right here on the west property line, these two large lots as it bounds the western property. The residential lot sizes range from 3,167 square feet to 11,000 square feet. The alley loaded run around about 3,187 to 3,300, more or less. Their standard lots range from 5,200 square feet to about 11 ,000 square feet. And there are also patio homes with shared common drives averaging 5,000 square feet in area. Those patio homes are located on the south property line, This one doesn't show it very well. The landscape shows that a little better. You can see that they have got four units here that share access from a common drive and, then, an intervening open space, four units that share access to a common drive, intervening open space, and that pattern repeats itself pretty much along the south boundary there. This does show the open spaces much better. They have also got the landscaped entry corridors with the divided centers at the front and this is primarily a drainage lot, as I understand it, and it also provides some buffer to the property to the immediate northeast. The applicant has proposed a number of setback adjustments for the -- for the project. There is one that -- the staff report notes that they are asking for an exception to the front setback of 15 feet for living area or 20 feet for the garage. The Planning and Zoning Commission, that request was withdrawn and the applicant did say that they would go to -- change to the standard front setback from the common drive. That did not get reflected in the recommendations that are coming forward -- came forward to you tonight, so I do need to ask that on the conditional use recommendation, that the request for the front setback be removed. Other requests include that the street side, instead of a 20-foot landscape -- or a 20-foot setback on corner lots, such as you see here, or these properties here, they have requested a five foot landscape strip and, then, a five foot setback on the property. The lot size, they are asking for a reduction from 6,500 square feet to 3,100 square feet. And the lot frontage requirement, they are asking for a 35-foot minimum, instead of a 65-foot minimum. This plan -- this project does come forward with a recommendation for approval from the Planning and Zoning Meridian City Council September 21, 2004 Page 40 of 59 Commission. The applicant Kevin Amar testified in favor of the application at that hearing and, then, three members of the public testified in opposition to the proposed subdivision. They expressed concerns regarding the density of the proposed development and the potential for increased traffic on EI Gato Road. I'll show you where EI Gato is. As Pine Street connects out to Ten Mile -- Black Cat. Thank you. Immediately across the street there is kind of two roads that run side by side, one being Pine Street, one being EI Gato. They show up on the map as kind of side-by-side. So, that was the concern that as traffic accumulates at this intersection that it will impact their properties and people may use EI Gato to cut over to Canyon County and the Nampa area. It does go for about a half mile, I think, before it turns north on EI Gato. I'm sure somebody will tell me if I'm wrong on that one. There were no -- there were no key modifications to the staff recommendation. As I noted, the applicant did kind of withdraw their request for the eight-foot front setback. The outstanding issue for City Council is -- would be installation and maintenance of the pathway located on the northeast corner of the subdivision and I'll explain that briefly. In Castlebrook the applicant offered to build -- same applicant -- offered to build an off-site improvement as part of that development and that off-site amenity was a pathway on the southside of the Ten Mile. The Ten-Mile Drain. The Comprehensive Plan anticipated one -- there is already one that exists on the north side and they were proposing one on the south side. As Castlebrook has gone through, the final plat process, Nampa-Meridian Irrigation District, has said that they are comfortable with that pathway being in the easement, as long as it's going to be maintained and owned by the city. So, they either want it to be a public pathway or they don't want it to be within their easement. That issue just came up recently. The applicant, when he brought Chesterfield through, provided a similar off-site amenity in that he's proposing a pathway in the Nampa- Meridian Irrigation District easement on the kind of northeast corner of their property. He would like to be able to do that. At this point it does appear that it would require that the city agree to take over ownership and maintenance of that pathway. So, that would be an outstanding issue before City Council. I did want to also mention that during the Public Hearing process for the Planning and Zoning Commission, the issue of fences came up again for the surrounding property owners and I'm just going to briefly go through that, so that I can point it out with a steady hand and not the laser pointer. But, apparently r the idea is to bring a fence down at the property line, which is kind of in this location. They would cross the street, the extension of Pine Street as it's shown, to the edge of their landscape easement and, then, they would take it east-west as far as they could until they hit the Nampa-Meridian Irrigation District property. It's not an easement, it's actually fee-owned property. So, they would take it to their property line and they would agree, if they could, if allowed to by Nampa-Meridian, to fence it to the -- to the actual drainage facility, but that is an off-site improvement, so they are asking that if the City Council wants that to happen, that they just leave a little leeway as far as getting that done, because it is not on their exact property line. And they would ask for the same consideration regarding the pathway, just that it is an off-site improvement that involves Nampa-Meridian Irrigation District. Those are the issues that staff has noted regarding this application and I would answer any questions. De Weerd: Council, do you have any questions at this time? Meridian City Council September 21, 2004 Page 41 of 59 Bird: I have none. De Weerd: Would the applicant like to come forward? Have you been sworn in? Amar: I have not. De Weerd: Okay. Is the testimony that you provide tonight the truth, the whole truth, and nothing but the truth, so help you God? Amar: Yes. De Weerd: Thank you. Amar: Thank you. De Weerd: Please state your name and address. Amar: My name is Kevin Amar, address 114 East Idaho, Suite 230, in Meridian. I'm here tonight, again -- we were here once before on Chesterfield and asked to look at some modifications to the plat. Here with those modifications tonight and also to provide some additional information based on the staff report and on our request for the subdivision. As Ms. Powell stated, this is a subdivision within -- or hoping to be within Meridian. It's 214 residential lots. The density is approximately 4.6 units to the acre. The area is slated to be medium density residential, I think, on your Comprehensive Plan, which can go up to eight units to the acre. I don't know how we can do that without apartments and four-plexes, What we are trying to provide is a comprehensive neighborhood throughout the entire area, providing -- providing a project that will build on what is already there. We understand that there are neighbors here and they do have concerns. We are addressing those concerns as we go through, Some of those issues initially still -- or initially had to do with overall lot sizes. In fact, I believe it was Councilmember Nary that had a question on all of the lot size and the frontages on the previous application were similar, somewhere in the 50-foot range. It was a request to come back with -- the density was not an issue, as [ recall, and we have been working with Anna and your Planning and Zoning staff to come back with a plan that meets what we think we were directed to do at the previous Council meeting and that's what we have here tonight. The density as -- in talking to Anna was not an issue, but, rather, the variety of lot sizes. So, there is opportunity within the subdivision to build different types of houses. Not all the houses are the same. So, what we have done is -- primarily on the exterior of the subdivision, with the exception of the area that borders the railroad tracks, increased the lot sizes on all of those and moved the density interior to the subdivision, so the smaller lots will be less of an impact to the neighboring properties. The rear lot line was, as I recall, not a concern on the previous application as it borders the railroad tracks and the neighbors are rarely there and they are only there for a second. The property also needed a -- before it had a common space roughly in this area and in this area. [t was requested to combine all the common spaces or look at Meridian City Council September 21, 2004 Page 42 of 59 locating all the common spaces in one centralized location. We have provided a large common space in this area, approximately two acres, also providing access to that point, funneling to the common space. All of the amenities, meaning the playground structure, the volleyball pit, the gazebo, all of that will be located within this area. So, all of the activities will be able to take place in that common area and it's large enough that they can be separated, so that big kids and the small kids, still in the same area, can be separated. Big kids and small kids typically don't play real well together and also have an area for parents to watch there big kids and small kids not play well together. The lot sizes and frontages, the open space, the roadway system, and the amenities were the items that we were asked to address. Some of the things that we are continuing on is I know the neighbors -- and at this location across the Ten Mile Creek is an old bridge. It's not a bridge where anybody wants the public to drive across. So, what we had done in the past and are still wanting to do is put a fence here all the way down this boundary. First of all, the fence across the road will restrict any vehicle traffic. It will be locked and we will be working with the fire department should they need to access it, that it will be -- it will have a key, although they, I imagine, won't cross that bridge either. It's a pretty -- it may be built well, I have been told by the neighbors it is built well, I have driven across it, I haven't fallen into the creek yet, but you wouldn't think that by looking at it. And we certainly don't want any neighbors driving down that private lane, because it is a private lane on the east side of Ten Mile Creek. Now, on -- also, they don't want the kids to walk down there. We know -- is the aerial map -- Anna, do you have that to where we could look at it? The school, I believe, sits here, for the local elementary school. The concern is -- and not only elementary kids, but people will walk here to get to the school. When we first -- in Castlebrook Subdivision -- I'll give you some history on the pathway. When we first talked to Nampa-Meridian Irrigation District on the pathway in Castlebrook Subdivision, they had no objections to us having that pathway on their property. Since they have had some board meetings and some additional information from neighbors and surrounding areas that they had re-thought that. So, we still want to have that pathway in this location and, eventually, through Castlebrook there will be a bridge, so they can connect to the school and get there easily, so all the kids can walk through the Fuller Park and get to the elementary school at that location. That is still our desire. I understand it is an off-site improvement, it's also not an amenity that we are proposing as part of the PUD, it's not something that we are counting towards the PUD process. Something strictly that we hope in the future if this property develops there will be a pathway not only on the north or east side of the canal, but also on the other side of the Ten Mile Drain, rather. Just simply to provide pedestrian traffic and people can access the Fuller Park better, they can access the entire pathway system, an amenity, I certainly see the benefit to the city and the community -- or the residents that live within the community. So, those are the -- I believe the questions that have arisen. On the pathway, as Anna stated, it is something that we would construct, we would landscape, we will do all the work, but Nampa-Meridian will not allow it unless it becomes a public pathway, something that I'm sure Mr. Nichols can explain and their attorney, but I just know that that's their legal stance on it. With that I appreciate the opportunity and I appreciate you working with us and allowing us to redesign this project and come back with, obviously, what I think is a much better project than what we had before. With that I'd stand for any questions. ( Meridian City Council September 21, 2004 Page 43 of 59 De Weerd: Council, do you have any questions? Bird: I have none, Mayor. De Weerd: Thank you. Amar: Thank you. Nary: I do have one, I'm sorry, Madam Mayor. Amar: I knew I couldn't get out of here without getting a question. Nary: Mr. Amar, those ones that you wanted the smaller lot sizes, those middle ones, I mean is that -- this stuff here. Amar: This area? Nary: Yes. Are they attached homes? Is that what that is? Amar: No, They will be detached. The most similar project that I can think of in Meridian would be Heritage Commons. They are of similar size. They are all detached homes. They have a five-foot side yard setback. The garages are all in the rear and they are alley-loaded lots and so the front of the house is facing the street. If you haven't had a chance to drive through Heritage Commons -- Nary: Yeah. I have. I just -- I couldn't remember the size of those and those just seemed such a significantly smaller lot size, but now you have explained what the comparison is, that's fine. Isn't there -- and I can't remember. I know we had a discussion. I was thinking up here, maybe within this other project, didn't they build some culvert type of access to Fuller Park or did that get -- Amar: We are building -- Nary: Building. Amar: It's not built, but it is in the process -- or we hope it is. Nary: So, this pathway here would connect to that up here somewhere? Did you put the park a little further north? Amar: It is. Right now there is a parcel here that -- Nary: Right here, isn't it? Meridian City Council September 21, 2004 Page 44 of 59 Amar: Correct. This is Fuller Park. This area is Castlebrook. This parcel is yet undeveloped, so our thought right now is they'd have to walk down here and down the pathway and, then, through the subdivision to get there. At some point that this develops, we hope that the pathway would be continued. We don't control that parcel and we can't control the pathway, obviously, across that. But that would be our hope. Nary: And so that fencing you're talking about, would it be on this property line here? Is that where you're talking, where the fence would cross the road? Amar: Yeah. Nary: Approximately there? Amar: It would cross the road about there. We have to fence this property line as part of Castlebrook Subdivision and, then, it would cross the road and run down our north boundary as a dedicated -- dedicated landscape lot and that would keep and few things -- people off of it, vehicle traffic, and also pedestrian traffic off of that road or that would be our hope. Nary: Okay. Amar: If we can get agreement through Nampa-Meridian Irrigation District, we will actually fence down to and across the canal right of way. That, of course, would be through approval with Nampa Irrigation District. Nary: All right. Thank you. Nickel: Thank you. Canning: Madam Mayor? Councilmember Nary, your question was if they plan to construct attached or detached, the staff report does note that the applicant wants to -- reserves the right to reconstruct attached single housing. if that is the case, we may want to ask them -- I'm not -- I just realized the setbacks do not ask for a waiver of the side yard setbacks to zero, so that would be another amendment to the Conditional Use Permit that's being requested. Nary: And the only reason I asked is it seemed more fitting for attached homes in that particular location, because of the much more intense density, but I mean I don't care, either one, I mean if it's something comparable to the Heritage Commons type of size lots and the setbacks, then, I think it's fine. I guess is what Mrs. Canning is saying is it's -- you probably want to have some language that allows either one, if you want to have the opportunity, maybe, to build them as attached homes, then, you're going to need to have a zero lot line requirement. Meridian City Council September 21, 2004 Page 45 of 59 Amar: I believe what we are requesting is that we have the opportunity to do either/or, not restricted to attached or detached. So, if it is detached, then, the setbacks would be five feet. If it's attached, then, there is a lot that can be a zero lot line. Nary: Okay. All right. Thank you. Amar: Thank you. De Weerd: Okay. I have several people who have signed up to testify. George Haneke? Haneke: Very good. I have been sworn. De Weerd: Okay. If you will just state -- Haneke: My name is George Haneke, 4600 Quarterhorse Lane, Meridian, Idaho. 83642. I own the property to the west of this. The -- if I can borrow your -- Nary: There is one right on the thing. Should be one on the -- Haneke: Yes. Thank you. So, I own two parcels. I own this parcel right here, which is eight acres, and I own this parcel right here, which is two acres. I have two concerns today, but, first, I'd like to make a couple of points. One is after participating, painfully, in the earlier exercise, Madam Mayor; I have no intention of submitting a letter of interest for the position that may become vacant here shortly. Second, the developer has been very very responsive in working with the neighbors from my perspective, having been in business in a prior lifetime and would just like to compliment that team on the efforts they have made to take into consideration some of the things that the neighbors had requested. Now I'm done with the good stuff. De Weerd: Okay. Haneke: The concern that I have is the number of units that are -- could we go back to that other -- that's fine -- that are being proposed for this area right here and the fact that this road does not go through to Ten Mile, so all that access from here will be going passed the north side of my property to exit out here on Black Cat. I'm not sure whether it's 214 units or 200 and -- I'm not sure what the number is here, but if you consider the amount of traffic that that's going to generate, that's a fair amount. This subdivision over here developed by the current developer is of a density that is very nice, they have done a great job there. We think it's very very beneficial to the neighborhood, in spite of the fact that it's a development. What my request is to the Commission today is to ask for a review of the lot sizes -- and if we could go to the next slide, please. The density in these areas here and the fact that the lot size of these lots is less than half the square footage of my home and half the square footage of the building I own on the other acreage. Pretty intense shift in size of dwellings and to the extent that that could be modified or maintained at the 60-foot level or the 6,000 square foot level, I'm not sure Meridian City Council September 21. 2004 Page 46 of 59 what the exception variance that is being asked for here, but those are the considerations that I would like to see, again, pointing out that the developer has been very responsive in buffering the outside here. I think you're going to be hearing the same thing from the other people here that the density is quite intense overall and that the traffic that it's going to generate will be problematic for the neighborhood and it will have a significant impact on the value of the surrounding properties. So, with that, Madam Mayor and Commissioners, thank you very much for listening. De Weerd: Thank you. Mr. Tom Noll. Were you -- Noll: I was sworn in earlier as well. De Weerd: Okay. Just state your name and address, then. Noll: My name is Tom Noll, N-o-I-I, I live at 5947 EI Gato Lane. I'm here representing the EI Gato neighborhood. It's about 20 families or so on EI Gato Lane. They are five- acre parcels. I appreciate the opportunity to speak tonight. That's -- I saw the Boy Scouts here and I remember back in Boy Scouts and it's one of the advantages of our governmental system that we actually do get an opportunity to speak up. Like Mr. Haneke, we agree that Mr. Amar has come and worked with us and tried to improve this subdivision. We think it's a step in the right direction, but we cannot support the subdivision as it's proposed. Our neighborhood cannot support that. We -- I guess if we will go back to the picture, there was some question earlier about EI Gato Lane. El Gato Lane does run here and it goes for a mile over to McDermott and it actually -- it takes a little jog, but it's -- so it would be maybe a mile and a tenth long or something, because of the curvature. All development in here will most likely exit onto Black Cat and development going west, if there is some Sam Clubs and stuff that are talked about over there in Canyon county, will be tempted to take EI Gato Lane and EI Gato Lane is a very quiet street right now. So, as I said, we cannot support the subdivision as proposed. We do not support the high-density development. If we go back to the picture that -- this picture, I'm not sure what the development -- the density, the lot sizes in these areas, but we agree with Mr. Haneke, that these are reasonable subdivisions, but to go from five acre parcels to 3,000 square foot parcels, well, I'm not sure of the arithmetic, but I believe that 70 of these will fit in a five acre parcel, seventy or more. so, we think it's kind of an abrupt transition, if it is sort of hidden in the middle of the subdivision. That's more like the north end, I think, and we don't have the services out here like we do in the north end, there is no bus service, the nearest train station is 350 miles away. The bus -- nearest bus stop is probably five miles. So, it's not -- we are not quite ready for that yet. The parks -- we think the proposed parks for this kind of density are really insignificant and inadequate. In Boise Elm Grove and Wilder parks are considered to be small neighborhood parks and we are far larger. Elm Grove Park is three acres and Helen B. Lowder Park is five acres. Elm Grove is a north end park and Helen B. Lowder is a southeast Boise park. I got that off the Boise Parks and Recreation website. So, we -- what we would like to see is we'd like to see Mr. Amar continue to work and we would like to see this whole subdivision look more like the subdivisions that are not shown on this map, but to have the lot sizes larger. The lot Meridian City Council September 21, 2004 Page 47 of 59 size and the density has been an issue in all the discussions and it was part of the discussion in the Planning and Zoning meeting and so on. It's been an issue ever since last February. So, what we would like to recommend is we recommend one of two choices. First off, we recommend this be remanded to Planning and Zoning for reconsideration and [ wanted to significantly reduce the density and expand the neighborhood parks. That would be our first recommendation. Or if that's not possible, to delay the subdivision until the infrastructure is in place to support the high density. I'm thinking thaI's probably going to be unacceptable. We think Mr. Amar has done a reasonable job, but we think that he can probably do a little bit better. So, that's our recommendation and I thank you for the opportunity to express the thoughts of the EI Gato neighborhood. De Weerd: Thank you. Any questions, Council? Bird: [have none, De Weerd: Okay. Thank you so much. And the last person on this sheet I have is Gary -- and, Gary, I'm sorry, [ can't read your last name, so -- Schweiger: Schweiger. De Weerd: If you will just state your address. Schweiger: I have been sworn. De Weerd: Okay. Schweiger: My address is 3515 and 3715 West Pine Lane. De Weerd: Thank you. Schweiger: And I have several neighbors who couldn't make it who asked me to speak on their behalf and they are Rod and Nancy Boslow, Rick and Faith Jensen, and Debbie and David Hicks, who also live on the -- if we could go back to the other -- everybody lives on this dead end lane. Well, I have to concur with my neighbors, we, too, are very concerned about the density and, in fact, we are already having people problems from Castlebrook Sub One and Two. We have a [at of stock down there. We all have cattle, horses, and sheep. We already have people who are cutting through from Castlebrook, they think it's a nice place to walk, and it is, but they bring their dogs and they chase our animals and we are already having problems. [would like that developer to do something, post that like very soon. We would like to ask for 80-foot wide lots, same as we have for Cast[ebrook One. And I think Cast[ebrook Two, if ['m not mistaken, if my information is correct, has 65-00t wide lots. And, you know, we were wondering why we have lots as small as 30 to 35 feet wide abutting our property. I have approximately 800 acres -- [ mean 800 feet, I'm sorry, right here that back directly up to this subdivision. My concern is with this kind of density, if and when the time comes in the future when I Meridian City Council September 21, 2004 Page 48 of 59 want to develop or if I every choose to, I'm going to be limited to what I can put on my property by what I already have next door. If I have a very small, crowded neighborhood, what am I going to be able to do on my property? And I'll tell you, the other situation we have is we have a very -- as Tom mentioned, our home values at this time are probably going to be around four to five times what these homes that are proposed to go in here are going to cost. It's like getting shot in the foot. I mean this type of development doesn't -- it doesn't hurt our land values, but, you know, it definitely hurts our homes. We are -- I won't -- I won't belabor the thing that you have heard all night already, but in closing I just want to say we are not opposed to development, but what we are opposed to is this project that is being proposed. All we are asking is that you bring something that is compatible with our neighborhood. Thank you. Any questions? De Weerd: Thank you. Any questions, Council? Bird: I have none, Madam Mayor. De Weerd: No. Thank you. Okay. Is there anyone else who would like to provide testimony on this application? Okay. Rebuttal. Amar: Thank you, Madam Mayor, Council Members. For the record, Kevin Amar. I appreciate the neighbors' comments and we will try to address the ones that J have noted. With respect to -- maybe I'll start in reverse order. Some of the access issues or some of the problems that Mr. Schweiger has noted, we are the ones that are developing Castle brook Subdivision No. 1 in this area and in this area, I was unaware that we were having access problems, but I can certainly post it and get notice up there that it is a private lane. This is in the process of development now and J know J chased a couple of kids off of there tonight. We are as concerned about people getting on private property as I'm sure the neighbors are, but we can post that and we will also send a flyer out to the neighbors letting them know that it is private property. So, we can do that and, hopefully, that will help. With respect do the lots on this border -- can I -- Anna, can you put up the -- just the Chesterfield proposal. Anna: No. Amar: Okay. Anna: Yes. Hold on. Amar: In this area -- the previous application we, actually, removed lots from the previous application to this application. Mr. Schweiger, I believe, lives in this area on the other side of the Ten Mile Creek; is that correct? Down here? De Weerd: Yes. Meridian City Council September 21 , 2004 Page 49 of 59 Amar: Oh. Okay. There are fewer lots here than there were on the previous application and we did that in order to increase the width. The smallest lot in that area is 65 feet, which is right here and, then, they increase up to 86 feet, I believe. But we did increase that lot size trying to accommodate that. We are hoping that that pathway gives some sort of buffer with landscaping and fencing, should that pathway be allowed. So, we are aware of that concern and we are trying to address that and have addressed it in the form of removing lots. And that's the same thing that we did around the entire project, make the smaller lots inside, the larger lots on the outside. We know the desire that density for this area, based on the Comprehensive Plan, is anywhere from I believe four to eight units to the acre. If we can -- Anna, do you have that Comprehensive Plan? We took a copy of the Comprehensive Plan from the city and put in this project. If you look at it real close, it's actually the old proposal, but it will work for illustration. As we look at the -- this is the Chesterfield Subdivision. This is Pine. As we look at this project, there is proposed within the Comprehensive Plan light rail or whatever you want to call it, with smart growth at this location. There is also some mixed use with significantly higher density that is already approved on the east side of Ten Mile. This property is for sale. It's not purchased yet. And also this property here is for sale. All of that from mixed use and I have heard rumors of anything from apartments to residential to mini storage. That not mattering as much as this is an area of transition. We understand that the city has also looked at this area and said this is a good area for a higher density proposal. Now, we are on the low end of that and we are also, as I stated, trying to work with the neighbors in accomplishing that. Mr. Noll had spoken about the parks. The Boise city parks and their comprehensive plan and their ordinances, actually, don't require any open space in the subdivision. So, when they go in and do a subdivision, there is no open space and they make one regional park for that area. In Meridian you get the best of both worlds, because Meridian makes parks for regional areas, such as Fuller Park, and other parks in the area, but there is also pocket parks within the subdivision. There are areas where the people within that subdivision have an area to recreate. So, Meridian is, actually, in my opinion, ahead of what Boise has as far as their ordinances. As far as his request to remand it to P&Z, I believe we have done that once and I would request that it is recommended for approval this evening. We have looked at the project and we have made changes based on comments from this body. We have worked closely with staff and tried to work with the neighbors to come up with a plan and a solution that -- although everyone will not be happy -- I'd love for everyone to be happy, but have never ever had it. I don't know that that exists. We are trying to come up with a compromise that will be beneficial to all and I see my time's up and I appreciate your time and stand for any further questions. De Weerd: Thank you. Any questions, Council? Nary: Madam Mayor? De Weerd: Mr. Nary. Meridian City Council September 21 . 2004 Page 50 of 59 Nary: Mr. Amar, the street access right through here, how big is that street? That seemed to be where the concern is, is that the volume of traffic along this -- isn't this the street right here? Amar: Correct. It's currently from here to this location. The street width is 28 feet wide, actual paved surface. Eventually, when it's paved out it will be a full width street. With our project it will be built to this location. De Weerd: A full width? Amar: Up to 28 feet. The half -- it's two travel lanes now. It used to be half plus 12. Nary: And, Mrs. Canning, I was noticing on the Comprehensive Plan, this is shown as high density. Is this already developed or is this just -- it's just shown as a high density residential? Canning: Yes, sir. And, Madam Mayor, Members of the Council, this portion where the developer has both properties along side of Pine, is developed to its full width. It's just that small portion that's a half -- a half street there and, then, I believe it's half plus 12 over here. Nary: Thank you. De Weerd: Any further questions? Amar: Thank you. De Weerd: Okay. Thank you. Okay. Council, any further information needed? Okay. What would you like to do? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the public hearings for AZ 03-037, PP 03-046, and CUP 03-070. Nary: Second. De Weerd: It's been moved and seconded to close the public hearings on Items 18, 19, and 20. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Discussion? If there is no discussion, do I have a motion? Nary: Madam Mayor? r Meridian City Council September 21, 2004 Page 51 of 59 De Weerd: Mr. Nary. Nary: I guess I had discussion first and I guess we will see where that goes. You know, I -- it does look pretty dense. I understand the neighbors' concerns. The issue here, though, is what does the Camp Plan ask for, what's our intent, and I recognize we have got this sort of chicken and the egg kind of situation. This is recommended to be medium density residential. R-8 is a medium density residential. This is recommended to be high density residential, which is R-15 or R-40. Part of our rationale when we approved this Comprehensive Plan was because of the railway corridor; the potential for longer term usage and without having density near the railway system there is never going to be a railway system, I recognize the other side of the argument is going to be, you know, in our lifetime, I don't know if there is a railway system going to be here or not. But that was the intent of what this area is, that's what it's designed for. Yeah, it does seem pretty thick, but, again, that entire area is geared towards medium density residential and if I recall, other than the lot sizes, if I recall in Mrs. Canning's staff report, she said the density was either just slightly above or slightly below four units per acre, So, it is a medium density residential area, it has the diversity of housing, which is what we requested, it does have a more centralized park. If I recall the prior green space, they broke up the different areas, but if you had kids and you lived in the wrong spot, then, your kids couldn't get to the park that was designed for them. Now, it is more centrally located, which is a better design than what we had seen previously. I think the challenges of the areas on this side -- I understand very much what the neighbors are saying about the access and all that. The only thing I guess I would disagree with is I have never seen anybody in the time I have been here say I would like to build bigger houses next to these smaller houses and nobody wants that. It's usually the other way around. So, I don't see that there is a limitation on the type of development that this side of the canal can do, if they want to develop and to do different densities, they are going to probably be given more by the area along Ten Mile more so than this area just to the west of them, especially in this area here where we have approved -- I think it's here is where we have the higher density development, along with the commercial that's right there on the corner. So, I think there are a lot of options available, but I guess I don't have -- I don't have a concern. I do think that the developer has done what we have asked them. I do recall specifically we did not have a concern with density, the density hasn't changed, but the variety did, whether they are attached homes, which is, at least in my mind, probably better for that style of housing, but if they want to do detached homes that's certainly an alternative and we have seen a lot of very nice detached homes that have been put up in Meridian in the last few years that I think are very positive and enhance the quality of the development. So, overall, I just -- I can't -- I can't really see a reason to deny this, it does fit the Camp Plan, it does fit what we have requested, it does have some positives. I understand the negatives. I don't discount them, I just think that in the balance of two things I think the negatives do not outweigh the positives that this development brings. Bird: Is that a motion? ( Meridian City Council September 21, 2004 Page 52 of 59 Nary: No. It was just a comment, like I said, to see where it goes. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: And I would agree with the comments from Mr. Nary, certainly agree with the comments from the neighbors, but I think that the last time this development came through we used the term postage stamp lots and some of those other things and I think this has gone through a metamorphosis, which is positive. It buffers the exterior properties and they have done a nice job there and we are attempting to gain some density within this region and so I think that the plan, while I agree with Mr. Amar, certainly won't please everybody, I think it does meet the intent of what we are looking for in the Comp Plan. De Weerd: Thank you. Wardle: And so with that, if Mr. Bird has no more comments, I will move that we approve AZ 03-037, annexation and zoning for Chesterfield Subdivision. Bird: Second. De Weerd: Okay. It's been moved and seconded to approve Item 18. Is there any further discussion? Mr. Clerk. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Okay. Item 19, And on Item 19 I believe there was an issue about ownership and maintenance of the pathway. Is that correct, Anna? Canning: Yes, ma'am. To leave some -- I guess you need to provide the applicant with some indication as to whether the city is willing to assume ownership and maintenance of that pathway. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: On the maintenance, I guess would our parks department -- I mean we maintain other pathways. I just -- Canning: Madam Mayor, Members of the Council, what has been done so far is the parks department has said once that connects a major point to a major point, they would take over maintenance of that. They are assuming responsibility for ownership ( Meridian City Council September 21, 2004 Page 53 of 59 and maintenance on the north side, so this would be two systems on each side of the Ten Mile Drain. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I have a question for Anna. As far as -- and I know the parks department has been looking at this and working with Nampa-Meridian Irrigation is -- they will provide that portion if it's a public -- public right of way and some of those issues. Can we put a -- maybe not a restriction, but can we put a condition that it will be considered for public ownership at such time that it does connect with that other property? Am I understanding that the developer is going to make the improvements to the pathway only when the property connects with -- through the portion which they don't control to the portion to the north? Canning: No. They are trying to complete those improvements. Like for Castlebrook, they are trying to complete them currently. But this issue came up. So, they are, actually, coming to talk to you about it, the miscellaneous app, so it's the same issue, though. But, no, the intent of the developer was to build those as the final plats went through. Actually, that's how the condition was stated previously. We could state it differently here, if that's what you want to do. The applicant is willing to discuss this issue and he's also indicated that he's willing to maintain the property, it's -- it's this odd arrangement that we have with Nampa-Meridian in that, actually, the homeowners associations are doing the maintenance, but the agreement says that, eventually, they will be public ownership and maintenance. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: Could we hear from the applicant on this specific issue, please? De Weerd: We have a closed Public Hearing. Mr. Attorney, is there -- okay. We need to open the public hearing back up in order to gain additional testimony for 19 and 20. Nary: So moved. Wardle: Second. De Weerd: Okay. It's been moved and seconded to reopen Items 19 and 20. All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. r Meridian City Council September 21, 2004 Page 54 of 59 Amar: Thank you, Madam Mayor, Council Members. Madam Mayor, Councilmember Wardle, with respect to this pathway, it is our desire to have the pathway there. We will agree to maintain it or have the homeowners association maintain it. Nampa-Meridian, as I understand it, requires it to be a public pathway. They did not specify who has to maintain that and if I can put words, we can maintain it until such time that the city desires to take over operation and maintenance of that pathway, which, in my mind, would really leave it wide open to the city never maintaining it or within a few years if it becomes convenient for the city maintaining it at that time. But as we have it now, we want the pathway there, it was something that we were doing, we weren't looking for the city to maintain it, this came up because of a condition from Nampa-Meridian. So, we will maintain it, you own it, and I think we can all be happy here. De Weerd: Sounds good to me. Nichols: Madam Mayor? De Weerd: Mr. Nichols. Okay. It may not sound so good. Nichols: Madam Mayor, don't presume my answer. Madam Mayor, within the standard conditions I think we have talked about if an irrigation company requires an indemnity agreement, that the homeowners association would enter into an indemnity agreement with the city sort of thing, we have contemplated some of these arrangements. I think what you could do is simply have a condition in the approval that the applicant enter into a contract with regard to the maintenance responsibilities of the pathway and -- because there will have to be a license agreement between the city and Nampa-Meridian for the pathway, which includes certain maintenance responsibilities and I -- my reading of that pathway agreement is that we are not prohibited from contracting out how that maintenance gets done. So, I think we can do an agreement between the city and the applicant to get those things covered that way. So, it gets done, but it's not necessarily ours. I do know the policy of the parks department is to not have little pieces of pathway that they have to maintain, they'd rather have that goes from like an arterial that crosses down to another arterial, so that they have got a longer piece to maintain and take care of, instead of just little disjointed pieces. De Weerd: Okay. And you can get that done by next week? Nichols: Madam Mayor, I believe that October 5th is the magic date for all of this work, isn't it? Nary: [t will happen when it happens. De Weerd: Okay. [s there any further -- did that answer all questions here? Wardle: Yes, Madam Mayor, and I move we close the Public Hearing on Items 19 and 20. Meridian City Council September 21, 2004 Page 55 of 59 Nary: Second. De Weerd: Okay. We are closing 19 and 20 again. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Wardle: Madam Mayor, I move that we approve PP 03-046, preliminary plat for Chesterfield Subdivision and to place a condition that the city will enter into a maintenance agreement with the homeowners association for the purpose of maintaining the pathway. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve Item 19 with the additional comments. Any further discussion? Mr. Clerk. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Mr. Wardle. Wardle: Madam Mayor, I move that we approve CUP 03-070, Conditional Use Permit for Chesterfield Subdivision, to include all staff and applicant comments and to reduce the -- excuse me. To make the front setbacks standard and also to allow the reduction of setbacks within -- Canning: Side yard setback. Wardle: -- side yard setbacks to allow the option for either attached or detached homes, Nary: Second. De Weerd: It's been moved and seconded to approve Item 20. Is there any further discussion? Mr. Clerk. Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea, MOTION CARRIED: THREE AYES. ONE ABSENT. Item 21: Ordinance No. AZ 03-036 Request for Annexation and Zoning of 19.7 acres from RUT to R-8 zones for proposed Salisbury Subdivision No.2 by Earl, Mason & Stanfield, Inc. - south of West Ustick Road and west of North Meridian Road: Meridian City Council September 21, 2004 Page 56 of 59 ( De Weerd: Thank you. Okay. Item 21 I believe -- what are we doing on Item 21? Mr. Berg? Berg: Madam Mayor, Members of the Council, I don't know what you're going to do, but we do have a development agreement that we needed to modify and I don't have those signatures, which is our -- kind of our wedge to get it done before we approve an ordinance and so I'd recommend maybe tabling it until next week. We could get them to sign the new amended development agreement. De Weerd: Mr. Nichols? Nichols: Madam Mayor, Members of the Council, we are talking about some changes on the first two pages of the development agreement if the other signatory to the agreement approves the substitution of the pages to the already signed agreement, which the clerk's office can check tomorrow -- and I don't imagine they have any objections to it, so it doesn't change the zoning or what was actually approved, it's just scrivener's errors in the document, so if you put if off for a week I think it can be done. De Weerd: Okay. Mr. Berg, can we have a number? Okay. Let's have a motion. Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move we continue -- or I guess not continue -- table AZ 03-036 until September 28th,2004. Nary: Second. De Weerd: Okay. It's been moved and seconded to table Item 21 to 9/28. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT. Item 22: Water, Sewer and Trash Delinquencies: De Weerd: This is to inform you in writing, if you so choose, that you have the right to a pre-termination hearing at 7:30 p.m., Tuesday, September 21st, 2004, before the Mayor and City Council to appear in person to be judged on the facts and to defend the claim made by this city that your water, sewer, and trash bill is delinquent. You may retain counsel. Your service will be discontinued on September 22nd, 2004, unless payment is made in full. Is there anyone present who wishes to contest his or her water, sewer, and trash delinquency? And since Frank doesn't have a water bill coming from the City of Meridian, I can't imagine. They are hereby informed -- oh, yeah, you use water in your office, don't you? I was thinking residential. They are hereby informed that they Meridian City Council September 21, 2004 Page 57 of 59 may appeal and have the decision of the city reviewed by the Fourth Judicial District Court pursuant to Idaho State Code. Even though they appeal, their water will be shut off. The amount of the turn-off list is $26,665,87. Do I have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move that we approve the water delinquency turn off of September 22nd, 2004, in the sum of $26,665.87. Nary: Second. De Weerd: It's been moved and seconded to approve the delinquency shutoff list. So, Mr. Clerk, will you call roiL Roll-Call: Bird, yea; Rountree, absent; Wardle, yea; Nary, yea. MOTION CARR[ED: THREE AYES. ONE ABSENT. De Weerd: Just to invite you that the LOS church on Ustick is having an open house Thursday evening on the 23rd and he's hosting a special VIP tour at 5:15. If you are interested in coming, the tour lasts about 20 to 30 minutes and they would love to see the City Council members there, And also they just very much appreciate the building and fire departments that have worked with them during construction on their new chapel and if you will exchange those comments -- or not exchange them, but pass them along I would appreciate it. Also, just to remind you about -- and I messed up, I really wanted to recognize Gary, since he was here. Probably the last time I could recognize him during a City Council meeting. Nary: He stil[ works for you next Tuesday. De Weerd: I rea[ly apologize, Nary: He still works for you next Tuesday. De Weerd: Does he work for us next Tuesday? Nary: You could make him come, De Weerd: [f you will make him come, Brad. There is a years of service retirement party for him on the 27th and it's going to be held from 4:00 to 7:00 with presentation at 5:30. It will be held at the police department. So, please, all come and I guess we would like, Anna, ['m sure to submit a letter from the Mayor and City Council on this park stuff to the county, right? Meridian City Council September 21, 2004 Page 58 of 59 Nary: I thought we already did that? De Weerd: Oh, no, we have talked to them, we have sent them a letter, but it wasn't from all of us. Canning: Yeah. And Madam Mayor, Members of the Council, also parks has raised the issue that they are currently re-Iooking at their park impact fees and they want to try and get the county to adopt those new park impact fees. I'm not sure there is a way that we could craft that wording, so that we didn't have to go back to them every time. I'm not sure what Boise city does, if they automatically accept an adjustment in the impact fees, if Boise city changes them or, likewise, with ACHD. So, I haven't -- been a little stumped on that one. Knowing what I know of Ada County, I just can't imagine them cart blanche agreeing to adopt something the city has adopted without going through that whole laborious process each time. De Weerd: Any wild suggestions from Council? Council or counsel. Nichols: Madam Mayor? De Weerd: Yes, Mr. Nichols. Nichols: Members of the Council, a couple of points. First of all, there isn't so much on development in the area of impact that the difference of approximately a hundred dollars, which the park impact fee committee looked at, would be so significant as to warrant probably delaying the process of Ada County adopting your current stuff now. So, it would be my recommendation that you go full speed ahead with what you have and when and if the city amends the impact fee ordinance to increase or change the fee, that, then, by that time, hopefully, you have got -- you're close enough for the county you can start whatever process you decide to start for upgrading it. The park impact fee committee is committed to looking at the fees every year, so that there aren't any large increases in chunks every five years, but any increases are incremental. So, that's what they are doing. De Weerd: Thank you. Very good advice, Any other comments? Wardle: Madam Mayor, just -- I was informed tonight that the parks department -- or the parks commission had come back with a recommendation and I believe our instruction was to take that to the parks commission, which meets here shortly, and, then, to see -- it meets the second Wednesday. I can't remember what day that was. De Weerd: Next month. Wardle: Right. And, then, to bring that back to Council shortly. So, that's a time line that we would have something at least before Council if we choose to move faster on Meridian City Council September 21, 2004 Page 59 of 59 this, as Mr. Nichols says, we could have something that would follow it very closely behind. De Weerd: Yeah. I just have seen how long this has taken. It would just be, I think, to the advantage of the city to just move forward with what we have. Nary: Before it's all developed out. Canning: I will draft a letter for the City Council. I'll try and get that done tomorrow. I'm sorry I didn't get it done last week. De Weerd: No. That's not a problem. We all need to sign it, so we can just bring it to City Council next Tuesday? Canning: I will. Yes, De Weerd: Okay. Canning: Is that a question? De Weerd: That had a red exclamation mark on it. Nary: Like that lady's name. De Weerd: Okay. I would entertain a motion to adjourn. Wardle: So moved. Nary: Second. De Weerd: All those in favor say aye. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you.