The URL can be used to link to this page

Home My WebLink AboutPublic Works E. Idaho Ave. Water/Sewer Main Replacement Project Budget Amend. 2/27/2024 9:11 AM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E 60 3590 41200 1 10567 Wages 60 3590 41206 10567 PT/Seasonal Wages 60 3590 41210 10567 Overtime Please only complete the fields highlighted 60 3590 41304 10567 Uniform Allowance in Orange. 60 3590 42021 10567 FICA $ Amendment Details 60 3590 42022 10567 1PERSI I $ Title: E.Idaho Ave.Water/Sewer Main Replacement Project 60 3590 1 42024 10567 Worker's Comp $ Department Name: Public Works 60 3590 1 42025 10567 JEmployee Insurance 1 $ Presenting Department Name: Public Works Total Personnel Costs $ Department#: 3590 Operating Expenditures Primary Funding Source: 60 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 60 3590 10567 $ Project#: 10567 60 3590 10567 $ 60 3590 10567 $ Is this for an Emergency? ❑ Yes ❑� No 60 3590 10567 $ New Level of Service? ❑ Yes ❑ No 60 3590 10567 $ 60 3590 10567 $ Clerks Office Stamp 60 3590 10567 $ 60 3590 10567 $ 60 3590 10567 $ 60 3590 10567 $ 60 3590 10567 $ 60 3590 10567 $ 60 3590 10567 $ Date of Council Approval 3-5-2024 Total Operating Expenditures $ - $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledggeemen,tQ. Date 60 3590 95000 10567 Sewer Main Replacements $ 460,500 C'?�- V 2/27/24 60 3590 80150 10567 ACHD's Portion of Project $ 302,612 60 3590 10567 Department Director REVIEWED 60 3590 10567 60 3590 10567 By Todd Lavoie at 1:09 pm,Feb 27,2024 jfields 2.27.24 60 3590 10567 Chief Financial Officer Total Capital Outlay $ 763,112 Revenue/Donations Approved Doug Taylor via email 2.27.24 Fund# Dept.# G/L# Proj.# G/L#Description Total CouncHri-iaison 60 1 3590 1 33120 10567 ACHD Reimbursement $ 302,612 60 1 3590 1 10567 1 2-27-24 60 3590 10567 Mayor Total Revenue/Donations $ 302,612 Total Amendment Request $ 460,500 City of Meridian FY2024 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\FY2024-budget-amendment-2-E Idaho Project-2-12-24-TG_CM(002) 2/27/2024 9:11 AM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2024 2025 2026 2027 2028 Title: E.Idaho Ave.Water/Sewer Main Replacement Project Personnel $ $ $ $ $ Instructions for submitting Budget Amendments: Operating $ $ $ $ $ D Department will send Amendment with Directors sionature to Finance(Budget Manager}for review Capital $ 290,410 $ 763,112 D Finance will send Amencment to Courcil Lia son fc sigratire Total $ 290,410 $ 763,112 $ - $ - $ - $ - ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 1,053,522 > Mayorwill send signed Amendment to Finance(Budget Manager( Evaluation Questions ➢ Finance(Budget Manager(will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Departraent will add copy of Amendment to Council Agenda using Munlcode Agenda Manager 1. Describe what is being requested? The low bid for the sewer portion of the E Idaho Water/Sewer Main Replacement project came in higher than the available funds for this project.The difference between the available sewer funds and low bid is being requested so we can move forward with the construction of the project. 2. Why was this budget request not submitted during the current fiscal year budget cycle? This project was included in the FY24 budget-total based on previous estimates.When the bid came in,the sewer cost was more than budgeted. Factors that played a part in the increase of the project budget are:a full width road project was added by ACHD,construction phasing and requirements were put in place in response to business owners' concerns,sewer mains were added in NE 2nd St to serve fronting businesses and materials and labor costs increased. 3. What is the explanation for not submitting this budget request during the next fiscal vear budget cycle? This is a high-profile project and Public Works engaged the public,especially the business community,early in anticipation of the construction to be completed.The proposed timeline has already been adjusted numerous times and delaying the project to fiscal year 2025 would very likely lead to frustration by the business owners and public in general. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Enterprise Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes-Public Health and Safety 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network?(Yes or No) L No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Anv additional comments? Total Amendment Request $ 460,500 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. ` City of Meridian FY2024 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\FY2024-budget-amendment-2-E Idaho Project-2-12-24-TG_CM(002) Mayor Robert E. Simison City Council Members: C� E IDIAN'11Z- Joe Borton, President Liz Strader,Vice President Doug Taylor John Overton Anne Little Roberts Luke Cavener TO: Mayor Robert E. Simison Members of the City Council FROM: Tyson Glock Staff Engineer II DATE: 2/23/24 SUBJECT: FY24 BUDGET AMENDMENT IN THE AMOUNT OF $460,500 FOR THE E. IDAHO AVE,N MERIDIAN RD TO NE 6TH ST.WATER AND SEWER MAIN REPLACEMENT PROJECT REQUESTED COUNCIL DATE: 3/5/2024 I. RECOMMENDED ACTION A. Move to: 1. Approve the$460,500 Budget Amendment for the E. Idaho Ave,N. Meridian Rd. to NE 6th St. Water and Sewer Main Replacement Project 2. Authorize the Mayor to sign the amendment II. DEPARTMENT CONTACT PERSONS Tyson Glock, Staff Engineer II 208-489-0358 Kyle Radek—Assistant City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey, Director of Public Works 208-985-1259 III. DESCRIPTION A. Background Public Works plans an annual budget each FY to replace aging infrastructure. Aging infrastructure projects are selected based on numerous variables including age,material, location, and impact. Some of the City's oldest infrastructure exists in the downtown core. Portions of the sewer main in the downtown Meridian core are approaching 100 years in age and water mains are over 60 years in age and inferior materials. The sewer is already showing signs of failure. A portion of this project falls within downtown business sector and impacts a multitude of businesses. Public Works has engaged the business community and included strategies in the design to limit business disruptions. Additionally, ACHD would like to partner with the City and install a full width road replacement along the portion of E Idaho that is impacted. ACHD will reimburse the City for the cost of their work. B. Reason for Amendment This project was planned for in the FY24 budget in the Water and Sewer Line Replacement budgets. Public Works recently opened bids for this project with the low bid falling within the budget for Water Replacements but being higher than the available Sewer Replacement funds. Some reasons that the bid is higher than the anticipated amount are: • ACHD full width road widening was added to the plans • Construction phasing and requirements in response to concerns of property/business owners in the downtown area • Sewer mains were added on NE 2nd St to serve fronting businesses • Cost of materials and labor have increased since the previous cost estimate that was used to project funds IV. IMPACT A. Project Funding Recap: r E Idaho Ave ect 6035000 fJ�l-------------------------------------------------------------- --Proj------- ----------------#10567-AR---------- T - 90-95 ------------------------T--_ ---------- ___________--------- - -- __ Total Sewer Replacement Budget_Available for Project r $3,029,000_ Total Sewer Funding Needed for Project r $3,489,500 ------- -------- ------ -------- -------- ----- --- - -------- _______________________________________Funding-Shortage (Budget Amendment)_-;------------------------------------($460,500)--- V. ALTERNATIVES a. The Sewer mains could be CIPP lined. This approach would extend the life of the sewer but it would be a temporary fix (CIPP systems last between 10-50 years). This would not address hydraulic issues as the sewer mains are not constructed to current standards and mains would still be located in the alleys which do not offer enough room for maintenance and operation equipment. Additionally this would not address aging water mains which have an / increased chance of breaking.-j / b. The project could be-cancelled or postponed. This would allow the existing mains to further deteriorate. Eventually the sewer/water will fail and require - - repairs and replacements. However, it would not be a planned - replacement/repair but would need to be done under emergency /- circumstances. Additionally, Public Works has been engaging the public, especially the business community in anticipation of this project. A delay or not moving forward with the project may cause some frustrations. Approved for Council Agenda: / - ---------- -----