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Home My WebLink AboutPolice Department Budget Amendment Vehicle 2/22/2024 1:55 PM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): If Fund# Dept.# G/L# Proj.# G/L#Description Total :>_W IDIAN - 01 2110 41200 0 Wages ' e Q 01 2110 41206 0 PT/Seasonal Wages 01 2110 41210 0 Overtime Please only complete the fields highlighted 01 2110 41304 0 Uniform Allowance in Orange. 01 2110 42021 0 FICA $ Amendment Details 01 1 2110 42022 0 PERSI I $ Title: Vehicle 01 1 2110 1 42024 0 Worker's Comp $ Department Name: Police 01 1 2110 1 42025 0 JEmployee Insurance 1 $ Presenting Department Name: Captain Stokes Total Personnel Costs $ Department#: 2110 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 2110 1 0 $ Project#: 01 2110 0 $ 01 2110 0 $ Is this for an Emergency? ❑ Yes 0 No 01 2110 0 $ New Level of Service? ❑ Yes 0 No 01 2110 0 $ 01 2110 0 $ Clerks Office Stamp 01 2110 0 $ 01 2110 0 $ 01 2110 0 $ 01 2110 0 $ 01 2110 0 $ 01 2110 0 $ 01 2110 0 $ Date of Council Approval 3-5-2024 Total Operating Expenditures $ - $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 2110 94100 0 Replacement Vehicle $ 37,000 z12-7-1041 01 2110 0 —!/ — 01 2110 0 Department Director REVIEWED 01 2110 0 01 2110 0 By Todd Lavoie at 2:48 pm,Feb 22,2024]jfields 2.22.24 01 2110 0 Chief Financial Officer Total Capital Outlay $ 37,000 Revenue/Donations Approved Luke Cavener via email 2.23.24 Fund# Dept.# G/L# Proj.# G/L#Description Total Coy.,cil Liaison 01 2110 0 2-23-24 01 2110 0 1 1 01 2110 0 1 —_� Mayor Total Revenue/Donations $ Total Amendment Request $ 37,000 City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\1.Pending Amendments\FY2024 Budget Amendment Form_PD_Vehicle Replacement 2/22/2024 1:55 PM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Police Funding 2024 2025 2026 2027 2028 Title: Vehicle Personnel $ $ $ $ $ Iiutii iYions for Submitting Budget Amendments: Operating $ $ $ $ $ D Department will send Amendment with Directors sionature to Finance(Budget Manager)for review Capital $ 37,000 D Finance will send Amennment to Courcil Lia son fc sigratire Total $ $ 37,000 $ $ $ $ ➢Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 37,000 ➢ Mayarwill send signed Amendment to Finance(Budget Manager) Evaluation Questions > Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add❑opyof Amendment toCouncil Agenda using MunicodeAgenda Manager 1. Describe what is being requested? Replace Captain Colaianni Admin Police vehicle. One time cost.The vehicle purchased will be used 1-3yrs old. No specialized equipment is needed. On February 5th Captain Colaianni was on duty in his city vehicle when he was broad-sided by a large truck on Pine totalling his vehicle.The driver of the other vehicle was at fault.This is an unforeseen event that could not have been forecasted inside of the current budget thus the request for a one-time cost budget amendment to replace Captain Colaianni's vehicle. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? On February 5th Captain Colaianni was on duty in his city vehicle when he was broad-sided by a large truck on Pine totalling his vehicle.The driver of the other vehicle was at fault.This is an unforeseen event that could not have been forecasted inside of the current budget thus the request for a one-time cost budget amendment to replace Captain Colaianni's vehicle. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. General Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? N/A 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) L-Yes 9.Anv additional comments? Bill Nary can explain how the insurance process works between ICRMP,the city and the driver of the other vehicle insurance company to recover some of these costs which will go back to the general fund. Total Amendment Request $ 37,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\1.Pending Amendments\FY2024 Budget Amendment Form_PD_Vehicle Replacement