HomeMy WebLinkAboutConsulting Service Agreement for WWTP with Brown & Caldwell
AGREEMENT FOR CONSULTING SERVICES
BETWEEN THE CITY OF MERIDIAN, IDAHO
AND BROWN AND CALDWELL
FOR THE PREPARATION OF A
COMPUTERIZED OPERATIONS AND MAINTENANCE MANUAL
t!J MJlleMÞe-r
THIS AGREEMENT is made and entered into on this L day of~2002, by and between
the City of Meridian, Idaho, hereinafter refetted to as "Client," and Brown and Caldwell, a California
corporation, hereinafter referred to as "Consultant."
RECITALS:
WHEREAS, Client is authorized to and desires to retain Consultant to develop and prepare a
computerized operations and maintenance (O&M) manual for the Meridian Wastewater Treatment
Plant,
WHEREAS, Consultant has available and offers to provide personnel and facilities necessary to
perfonn the desired services within the required time; and
WHEREAS, Client desires to retain Consultant to perfonn the services in the manner, at the time, and
for the compensation set forth herein;
NOW, THEREFORE, Client and Consultant agree as follows:
I.
DESCRIPTION OF PROJECT
Client and Consultant agree that Project is as described in Exhibit A, entitled "Description of Project,"
If, during the course of Project, Client and Consultant agree to changes in Project, such changes shall be
incorporated in this Agreement by written amendment.
II.
SCOPE OF CONSULTANT SERVICES
Consultant agrees to perfonn those services described hereafter. Unless modified in writing by both
parties, duties of Consultant shall not be construed to exceed those services specifically set forth herein.
A.
Basic Services
Consultant agrees to perfonn those basic services described in Exhibit B entitled
"Scope of Services," (the "Services"). Any tasks not specifically described in Exhibit B
are Additional Services.
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III.
RESPONSIBILITIES OF CLIENT
In addition to payment for the Services performed under this Agreement, Client shall:
1. Assist and cooperate with Consultant in any manner necessary and within its ability to
facilitate Consultant's performance under this Agreement.
2. Designate in writing a person to act as Client's representative with respect to this
Agreement. Such person shall have complete authority to transmit instructions, receive
information, interpret and define Client's policies, make decisions and execute documents
on Client's behalf.
3. Furnish Consultant with all technical data in Client's possession including, but not limited
to, maps, surveys, drawings, soils or geotechnical reports, and any other information
reqillred by, or useful to, Consultant in performance of its Services under this Agreement.
Consultant shall be entitled to rely upon the information supplied by Client.
4. Notify Consultant of any known or potential health or safety hazards existing at or near the
project site.
5. Provide access to and! or obtain permission for Consultant to enter upon all property,
whether or not owned by Client, as reqillred to perform and complete the Services.
6. If Consultant's scope of work includes services during construction, Client will reqillre the
construction contractor to indemnify and hold hannIess Consultant, its officers, employees,
agents, and consultants against claims, suits, detruu1ds, liabilities, losses, damages, and costs,
including reasonable attorneys' fees and all other costs of defense, arising out of the
performance of the work of the contractor, breach of contract, or willful misconduct of the
contractor or its subcontractors, employees, and agents.
Client will reqillre the contractor to name Consultant, its ooectors, officers and
employees as additional insureds on the contractor's general liability insurance and! or
Owner's and Contractor's Protective policy (OCP), and any builder's risk, or other
property insurance purchased by Client or the contractor to protect work in progress or
any materials, supplies, or equipment purchased for installation therein.
Client will furnish contractor's certificates of insw:ance evidencing that Consultant, its
officers, employees, agents, and consultants are named as additional insureds on
contractor's general liability and property insurance applicable to the Project.
Contractor's policies shall be primary and any such insurance carried by the Consultant
shall be excess and noncontributory. The certificates shall provide that Consultant be
given 30 days' written notice prior to any cancellation thereof.
N.
AMERICANS WITH DISABILITIES ACT
Any other provision of this Agreement to the contrary notwithstanding, unless otherwise specified in
the Scope of Services, Client shall have sole responsibility as between Client and Consultant for
compliance with the Americans With Disabilities Act ("ADA") 42 u.S.c. 12101 et. Seq. and the related
regulations.
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V.
AUTHOroZATIONANDCOMPLETION
In signing this Agreement, Client grants Consultant specific authorization to proceed with work
specified in Exhibit B. This contract shall be active for eighteen (18) months commencing on the date
Consultant receives authorization to proceed with the work from the Client. This includes delivery of a
final draft manual within twelve (12) months of contract initiation and an additional 3 months for Client
staff to utilize and produce comments for the final manual submission. Consultant shall use its best
efforts to perfonn the work specified in Exhibit B within the estimated time.
VI.
COMPENSATION
A. Amount
For the Services described in Exhibit B, Client agrees to pay, and Consultant agrees to
accept compensation in accordance with Exhibit C. Where Consulrnnt has provided
Client with a breakdown of the total compensation into subrnsks, such breakdowns are
estimates only. Consultant may reallocate compensation between rnsks, provided total
compensation is not exceeded without the approval of Client.
B. Payment
As long as Consultant has not defaulted under this Agreement, Client shall pay
Consultant within 30 days of the date of Consultant's invoices for services perfonned
and reimbursable expenses incurred under this Agreement. If Client has reason to
question or contest any portion of any such invoice, amounts questioned or contested
shall be identified and notice given to Consultant, within 15 days of the date of the
invoice. Any portion of any invoice not contested shall be deemed to be accepted and
approved for payment and shall be paid to Consultant within 30 days of the date of the
invoice. Client agrees to cooperate with Consultant in a mutual effort to resolve
promptly any contested portions of Consultant's invoices.
In the event any uncontested portions of any invoice axe not paid within 30 days of the
date of Consultant's invoice, interest on the unpaid balance shall accrue beginning with
the 31st day at the maximum interest rate pennitted by law.
VII.
RESPONSIBILI1Y OF CONSULTANT
A.
Srnndard of Caxe-Professional Services
Subject to the express provisions of the agreed scope of work as to the degree of caxe,
amount of time and expenses to be incurred, and subject to any other limirntions
contained in this Agreement, Consulrnnt shall perfonn its Services in accordance with
generally accepted standards and practices customarily utilized by competent
engineering finns in effect at the time Consultant's Services axe rendered. Consultant
does not expressly or impliedly warrant or guaxantee its Services.
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B.
Reliance upon Information Provided by Others
If Consultant's perfonnance of services hereunder requires Consultant to rely on
information provided by other parties (excepting Consultant's subcontractors),
Consultant shall not independently verify the validity, completeness, or accuracy of such
information unless otherwise expressly engaged to do so in writing by Client.
c.
Consultant's Opinion of Probable Costs (Cost Estimate)
Client acknowledges that construction cost estimates, financial analyses and feasibility
projections are subject to many influences including, but not limited to, price of labor
and materials, unknown or latent conditions of existing equipment or structures, and
time or quality of performance by third parties. Client acknowledges that such
influences may not be precisely forecasted and are beyond the control of Consultant
and that actual costs incurred may vary substantially nom the estimates prepared by
Consultant. Consultant does not warrant or guarantee the accuracy of construction or
development cost estimates.
D.
Construction Phase Services
1.
Consultant's Activities at Construction Site. The presence of Consultant's
personnel at a construction site, whether as on-site representative, resident
engineer, construction manager, or otherwise, does not make Consultant
responsible for those duties that belong to Client and/or construction
contractors or others, and does not relieve construction contractors or others
of their obligations, duties, and responsibilities, including, but not limited to,
construction methods, means, techniques, sequences, and procedures necessary
for completing all portions of the construction work in accordance with the
contract docwnents, any health or safety prog1:31I1s and precautions required by
such construction work, and any compliance with applicable laws and
regulations. Any inspection or observation of the contractor's work is solely for
the purpose of detennining that the work is generally proceeding in
conformance with the intent of the project specifications and contract
docwnents. Consultant makes no warranty or guarantee with respect to the
performance of a contractor. Consultant has no authority to exercise control
over any construction contractor in connection with their work or health or
safety prog1:31I1s and precautions. Except to protect Consultant's own
personnel and except as may be expressly required elsewhere in the scope of
services, Consultant has no duty to inspect, observe, correct, or report on
health or safety deficiencies of the construction contractor.
Shop Drawin~ and Submittal Review. If required by Consultant's Scope of
Services, Consultant shall review shop drawings or other contractor submittals
for general confonnance with the intent of the contract docwnents. Consultant
shall not be required to verify dimensions, to engineer contractor's shop
drawings or submittals, nor to coordinate shop drawings or other submittals
with other shop drawings or submittals provided by contractor.
2.
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VIII.
IX.
3.
Record Dtawin~. Record drawings, if requited, will be prepared, in part, on
the basis of infonnation compiled and furnished by others, and may not
always represent the exact location, type of various components, or exact
manner in which the Project was finally constructed. Consultant is not
responsible for any errors or omissions in the information from others that
are incorporated into the record drawings.
ASSIGNMENT OF TASKS TO AFFILIATES
A.
If the authorized scope of work includes construction activities or the oversight of
construction, Consultant may, at its discretion and upon notice to Client, assign all of its
contractual rights and obligations with respect to such activities or services to Brown
and Caldwell Constructors, its wholly owned affiliate.
B.
If the authorized scope of work requires professional services to be perfonned in a
jurisdiction in which Consultant renders professional services solely through a locally
registered engineering affiliate for purposes of compliance with professional licensing
requirements in that jurisdiction, Consultant may, in its discretion, upon notice to
Client, assign its contractual rights and obligations with respect to such activities or
services to such locally registered engineering affiliate.
ASBESTOS/HAZARDOUS MATERIALS
Consultant and Consultant's subcontractors shall have no responsibility for the discovery, handling,
removal, or disposal of or exposme of persons to asbestos or hazardous or toxic materials that are
present in any fonn at the Project site. Professional services related to or in any way connected with the
investigation, detection, abatement, replacement, use, specification, or removal of products, materials,
or processes containing asbestos or hazardous or toxic materials are beyond the scope of this
Agreement. Client shall be solely responsible for notifying all appropriate governmental agencies,
including the potentially effected public, of the existence of any hazardous or toxic materials located on
or in the project site at any time.
In the event Consultant encounters asbestos or hazardous materials at the jobsite, Consultant may, at its
option and without liability for damages, suspend the performance of services on the Project until such
time as Client and Consultant mutually agree on an amendment to this Agreement to address the issue,
or Client retains another specialist consultant or contractor to identify, classify, abate and/or remove
the asbestos and/or hazardous materials.
x.
CONSULTANT'S WORK PRODUCT
A.
Scope
Consultant's work product which is prepared solely for the purposes of this Agreement,
including, but not limited to, drawings, test results, recommendations and technical
specifications, whether in hard copy or electronic fonn, shall become the property of
Client when Consultant has been fully compensated as set forth herein. Consultant
may keep copies of all work product for its records.
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XI.
B.
XII.
Consultant and Client recognize that Consultant's work product submitted ill
perlonnance of this AgTeement is illtended only for' the project described ill this
AgTeement. Client's alteration of Consultant's work product or its use by Client for any
other purpose shall be at Client's sole risk, and Client shall hold hannless and illdemnify
Consultant against all losses, damages, costs and expense, illcluding attorneys' fees,
arising out of or related to any such alteration or unauthorized use.
B.
Electtonic Copies
If tequested, solely as an aid and accommodation to Client, Consultant may provide
copies of its work product docU!Ilents ill computer-readable media ("electronic copies,"
"CADD"). These documents will duplicate the documents provided as work product,
but will not bear the signature and professional seals of the registered professionals
responsible for the work. Client is cautioned that the accuracy of electronic copies and
CADD documents may be compromised by electtonic media degradation, errors ill
fonnat translation, file corruption, printing enors and incompatibilities, operator
inexperience and file modification. Consultant will maintain the original copy, which
shall serve as the official, archived record of the electronic and CADD documents.
Client agTees to hold hannless, indemnify and defend Consultant from any claims
arising out of or relating to any unauthorized change or alteration of electronic copies
and CADD documents.
INDEMNIFICATION
A.
Indemnification of Client
Consultant agTees to illdemnify, defend, and hold Client hannless from and against any
liability to the extent arising out of the negligent enors or negligent omissions of
Consultant, its agents, employees, or representatives, in the performance of
Consultant's duties under this AgTeement.
Consequential Damages
Regardless of any other tenn of this AgTeement, in no event shall either party be
responsible or liable to the other for any incidental, consequen1i1l, or other indirect
damages.
CONSULTANT'S INSURANCE
Consultant shall procure and maintain the following minimum insurance:
1. Commercial general liability insurance, including personal injury liability, blanket contractual
liability and broad-fonn property damage liability coverage. The combined sillgle limit for
bodily injury and property damage shall be not less than $1,000,000.
2. Automobile bodily injury and property damage liability insurance covering owned, non-
owned, rented, and hired cars. The combined single limit for bodily injury and property
damage shall be not less than $1,000,000.
3. Statutory workers' compensation and employer's liability insurance as required by state law.
4. Professional liability insurance. The policy limit shall be not less than $1,000,000.
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Upon request, Consultant shall submit to Client certificates of insurance for the policies listed above.
The certificates shall provide that the insurance company gives written notice to Client at least ten days
prior to cancellation of the policy.
XIII.
CONFIDENTIALITY
Consultant agrees it will maintain the confidentiality of material it receives from Client which Client has
clearly identified as "Confidential" and will not disclose, distribute, or publish to any third party such
confidential information without the prior permission of Client. Notwithstanding the foregoing,
Consultant shall have no confidentiality obligation with respect to information that:
1) becomes generally available to the public other than as a result of disclosure by Consultant
or its agents or employees;
2) was available to Consultant on a non-confidential basis prior to its disclosure by Client;
3) becomes available to Consultant from a third party who is not, to the knowledge of
Consultant, bound to retain such information in confidence.
Inthe event Consultant is compelled by subpoena, court order, or administrative order to disclose any
confidential information, Consultant shall promptly notify Client and shall cooperate with Client prior
to disclosure so that Client may take necessary actions to protect such confidential information from
disclosure.
XIV.
SUBCONTRACTS
Consultant shall be entitled, to the extent determined appropriate by Consultant, to subcontract any
portion of the services to be performed under this Agreement For the Meridian on-line manua~ no
subcontracts are anticipated. Consultant will not subcontract without prior consent from the City of
Meridian.
xv.
SUSPENSION OF WORK
Work under this Agreement may be suspended as follows:
1. Bv Client. By written notice to Consultant, Client may suspend all or a portion of the
Work under this Agreement if unforeseen circumstances beyond Client's control make
normal progress of the Work impracticable. Consultant shall be compensated for its
reasonable expenses resulting from such suspension including mobilization and
demobilization. If suspension is greater than 30 days, then Consultant shall have the
right to terminate this Agreement in accordance with Article XVI, Termination of Work.
2. By Consultant. By written notice to Client, Consultant may suspend the Work if
Consultant reasonably determines that working conditions at the Site (outside
Consultant's control) are unsafe, or in violation of applicable laws, or for other
circumstances not caused by Consultant that are interfering with the normal progress of
the Work. Consultant's suspension of Work hereunder shall be without prejudice to any
other remedy of Consultant at law or equity.
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XVI.
TERMINATION OF WORK
A.
This Agreement may be terminated by Client as follows: (1) for its convenience on
30 days' notice to Consultant, or (2) for cause, if Consultant materially breaches this
Agreement through no fault of Client and Consultant neither cures such material
breach nor makes reasonable progress toward cure within 15 days after Client has
given written notice of the alleged breach to Consultant.
B.
This Agreement may be terminated by Consultant as follows: (1) for cause, if Client
materially breaches this Agreement through no fault of Consultant and Client neither
cures such material breach nor makes reasonable progress toward cure within 15
days after Consultant has given written notice of the alleged breach to Client, or (2)
upon five days' notice if work under this Agreement has been suspended by either
Client or Consultant for more than 30 days in the aggregate.
c.
Payment upon Termination
In the event of termination, Consultant shall perform such additional work as is
reasonably necessary for the orderly closing of the Work. Consultant shall be
compensated for all work performed prior to the effective date of termination, plus
work required for the orderly closing of the Work, including: (1) authorized work
performed up to the termination date plus termination expenses, including all labor
and expenses, at Consultant's standard billing rates, directly attributable to
termination; (2) all efforts necessary to docwnent the work completed or in progress;
and (3) any termination reports requested by Client.
Except for termination of Consultant by Client for cause, Consultant shall also
receive a termination fee equal to 15 percent of the total compensation yet to be
earned under existing authorizations at the time of termination to account for
Consultant's rescheduling adjustments, reassignment of personnel, and related costs
incurred due to termination.
XVII. ASSIGNI\ŒNT
This Agreement is binding on the heirs, successors, and assigns of the parties hereto. Except as
otherwise set forth under Article VIII, Assignment of Tasks to Affiliates, this Agreement may not be
assigned by Client or Consultant without prior, written consent of the other.
XVIII. NO BENEFIT FOR THIRD PARTIES
The services to be performed by Consultant are intended solely for the benefit of Client, and no benefit
is conferred on, nor contractual relationship established with any person or entity not a party to this
Agreement. No such person or entity shall be entitled to rely on Consultant's services, opinions,
recommendations, plans, or specifications without the express written consent of Consultant. No right
to assert a claim agoinst the Consultant, its officers, employees, agents, or consultants shall accrue to the
construction Contractor or to any subcontractor, supplier, manufacturer, lender, insurer, surety, or any
other third party as a result of this Agreement or the performance or nonperformance of the
Consultant's services hereunder.
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XIX.
FORCE MAJEURE
Consultant shall not be responsible fot delays caused by circumstances beyond its reasonable control,
including, but not limited to (1) strikes, lockouts, work slowdowns or stoppages, or accidents, (2) acts of
God, (3) failure of Client to furnish timely infonnation or to approve or disapprove Consultant's
instruments of service promptly, and (4) faulty performance or nonperformance by Client, Client's
independent consultants or Consultants, or governmental agencies. Consultant shall not be liable for
damages arising out of any such delay, not shall the Consultant be deemed to be in breach of this
Agreement as a result thereof.
xx.
INTEGRATION
This Agreement represents the entire understanding of Client and Consultant as to those matters
contained herein. No prior oral or written undetstanding shall be of any force or effect with tespect to
those mattets covered herein. This Agreement may not be modified or altered except in writing signed
by both parties. Any purchase order issued by Client, whether or not signed by Consultant, and any
terms and conditions contained in such purchase order which are inconsistent with this Agreement shall
be of no force and effect.
XXI.
SEVERABILITY
If any part of this Agreement is found unenforceable under applicable laws, such part shall be
inoperative, null, and void insofar as it conflicts with said laws, but the remainder of this Agreement
shall be in full force and effect.
XXII. CHOICE OF LAW/JURISDICTION
This Agreement shall be administered and interpreted under the laws of the state in which the BC office
tesponsible for the project is located. Jurisdiction of litigation arising from the Agreement shall be in
that state.
XXIII. ATTORNEYS' FEES
In the event either party commences legal proceedings against the other, then the prevailing party shall,
in addition to any other tecovery, be entitled to recover its reasonable attorneys' fees and all other costs
of such proceeding.
XXIV. NOTICES
All notices required under this Agreement shall be delivered by facsimile, personal delivery or mail and
shall be addressed to the following persons:
Brad Musick
Project Manager
Brown and Caldwell
3514 NW McKinley Drive
Corvallis, OR 97330
Fax: 541/758-1439
John Shawcroft
Superintendent
Meridian Wastewater Plant
3401 N Ten Mile Road
Meridian, ID 83642
Fax: 208/884-0744
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Notice shall be effective upon delivery to the above addresses. Either party may notify the other that a
new person has been designated by it to receive notices, or that the address or Fax number for the
delivery of such notices has been changed, provided that, until such time as the other party receives
such notice in the manner provided for herein, any notice addressed to the previously-designated
person and/or delivered to the previously-designated address or Fax number shall be effective.
xxv.
AUTHORIZATION
The persons executing this Agreement on behalf of the parties hereto represent and warrant that the
parties have all legal authority and authorization necessary to enter into this Agreement, and that such
persons have been duly authorized to execute this Agreement on their behalf.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above
written.
BROWN AND CALDWELL
CI1Y OF MERIDIAN, IDAHO
Title
Vice President
Signatur':.- ~A.~ J "
Rcb",'("t D. Cðf'rì't.
Signature ~ ~
Printed Name B1;)7an K Paulson
Federal Tax ID number: 94-1446346
11-6. -Oæ.
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EXHIBIT A
DESCRIPTION OF PROJECT
Develop and prepare a computerized 0&1\1: manual for the Meridian Wastewater Treatment Plant as
described in Exhibit B, Scope of Services.
The on-line manual shall include tables, graphics and photographs describing each major unit process.
The 0&1\1: manual will act as a reference and training source for utility employees.
EXHIBIT A - DESCRIPTION OF PROJECT
October 21,2002
Page 1 of 1
TASK 1.
EXHIBIT B
SCOPE OF SERVICES
FORM OPERATIONS STAFF ADVISORY COMMITTEE (SAC)
Purpose: To develop a committee to provide guidance in the fonnat, features, and architecture of
the O&M manual, as well as critically review its contents. The SAC may be composed
of Client staff only or include outside consultants.
TASK 2.
Task 1.1.
Task 1.2.
Task 1.3.
Task 1.4.
Task 1.5.
Identify committee members and confum their availability for involvement.
Schedule meetings and prepare agenda for SAc.
Prepare and submit review packets in advance of the meetings.
Attend and facilitate three meetings of the SAC meetings, including:
1.
Kickoff/Manual outline and architecture- Introduction and
brainstonning session to identify the target audience, need-to-know
information, features (photographs, audio, video, etc.), and format
(tables versus text-based). Review outline and linkage architecture
developed as a result of kickoff meeting.
2.
Model Chapter Review- Discuss comments about SAC review of
model chapter before proceeding with full manual.
Full Review- Discuss comments about SAC review of full manual
for finalizing manual.
Write and submit a summary of SAC meeting minutes.
3.
DATA COLLECTION AND INFORMATION GATHERING
Purpose: To collect the necessary infonnation for preparing text and graphics for the O&M
manual.
Task 2.1.
Task 2.2.
Task 2.3.
Task 2.4.
Meet with designated Client staff to discuss specifics of developing the
manual.
Review available plans, specifications, O&M manuals, manufacturers'
manuals, and other infonnation that may be used during development of the
O&M manual.
Provide on-site verification of equipment, pipes, valves, and gates. Compare
plans, specifications, and operations figures with piping and valves, and
location of equipment.
Interview project managers, project engineers, co-consultants, and equipment
manufacturers/representatives to resolve questions about design and operation.
EXHIBIT B - SCOPE OF SERVICES
October 21, 2002
Page 1 of 5
TASK 3.
PREPARE OUTLINE AND LINKAGE ARCHITECTURE
Purpose: To develop a comprehensive outline of the O&M manual to ensure that all subject areas
will be covered in the manual and to develop the linkage architecture that will integrate
text and graphics.
TASK 4,
Task 3.1.
Task 3.2.
Task 3.3.
Task 3.4.
Prepare outline based on information collected in Task 2.
Prepare linkage architecture of the need-to-know information, graphics, and
other features based on SAC input during the kickoff meeting.
Submit the outline and linkage architecture to the SAC for review.
Incorporate SAC comments based on manual outline/ architecture review
meeting.
PREPARE STANDARDS DEVELOPMENT GUIDE
Purpose: To prepare a guide for development of the computerized 0&1\1 manual.
TASKS.
Purpose
TASK 6.
Task 4.1.
Task 4.2.
Task 4.3.
Prepare guide based on SAC input during kickoff/outline/architecture
review meetings including graphics formatting requirements, file naming
conventions, and other standards.
Submit development guide to SAC for review.
Incorporate SAC comments based on input during pre-development
meeting.
PREPARE MODEL CHAPTER
To prepare a model chapter based on O&M manual Development Guide.
Task 5.1.
Task 5.2.
Task 5.3.
Prepare a complete, computerized model chapter. See Tasks 6, 7, and 8.
Submit the model chapter to SAC for review.
Incorporate SAC comments into the O&M manual Development Guide and
model chapter based on input during the model chapter review meeting.
WRITE TEXT FOR FULL O&M MANUAL
Purpose: To prepare the text portions of the O&M manual The presentation of text will be
based on the styles and format developed in conjunction with the SAc.
Task 6.1.
Prepare text for the O&M manual based on a format developed in
conjunction with the SAc.
EXHIBIT B - SCOPE OF SERVICES
October 21, 2002
Page 2 of 5
Task 6.2.
Prepare chapters for the following processes:
.
Headworks
Primary treatment
Secondary treatment
Tertiary Filters
Post Settling Ponds
IN Disinfection
Effluent pump station
WAS thickening
T-PAD Anaerobic digestion
Centrifuge Dewatering
Auxiliary Systems (Emergency Generators, Non-potable water system,
plant draIDage, Chemical feed systems)
.
.
.
.
.
.
Upon completion of each chapter, BC will submit to City representatives for review and comments.
This process will be on going throughout the manual development, The City will provide timely
return on reviews to ensure BC meets project timeline.
Task 6.3.
Prepare sections for the chapters outlined in Task 6.2.
.
Overview
Functional description
Equipment/instrument description
Control description
Standard operating procedures (SOPs)
Alann response guides
Troubleshooting
.
.
.
.
.
TASK 7.
PREPARE GRAPHICS FOR FULL MANUAL
Purpose: To prepare graphics for the O&M manuals.
Task 7.1. Prepare all graphics in AutoCAD@ or CorelDraw@.
Task 7.2.
Task 7.3.
Task 7.4.
Prepare up to 15 figures for the O&M manual to clarify text descriptions.
Prepare up to ten hypertext links per figure for linking to text description of
figure component.
Prepare plant site map for use as access to unit processes of Meridian
WWTP. Either an aerial photograph or graphic illustration can be used.
EXHIBIT B - SCOPE OF SERVICES
October 21, 2002
Page 3 of 5
TASKS.
PRODUCE PHOTOGRAPHS FOR FULL MANUAL
Purpose: To produce photographs for the O&M manual.
Task 8.1.
Provide color photographs to enhance orientation and text descriptions.
Generally, at least two (2) photographs per unit process are used (to show
layout and detail).
Task 8.2. Include "popup" windows with labels to highlight main components or to
note equipment information on each photograph of a unit process area.
TASK 9.
SUBMIT TEXT AND GRAPHICS FILES AND ORIGINAL PHOTOGRAPHS
Purpose: To submit text, figures, and photographs in a mediwn that will facilitate updating the
O&M manual as conditions warrant.
Task 9.1. Text will be submitted in MS Word@ (or other software required by the
client) files.
Task 9.2.
Graphics will be submitted in AutoCAD, or CorelDraw.
Task 9.3. Photographs will be submitted on a compact disk.
TASK 10. PRODUCE FINAL O&M MANUAL
Purpose: To produce the £inal version of the computerized O&M manual plus two bound copies
for use by staff.
Task 10.1. Submit final "draft" O&M manual to Client staff for technical review and
comment.
Task 10.2. Allow use and review of the manual for up to 6 months. Incorporate
comments in final manual.
Task 10.3. Install final computerized O&M manual onto Client's server.
Task 10.4. Reproduce two hard copies of the text and graphics of the O&M manual.
Task 10.5. Provide two 3-ring bound copies of the final O&M manual to Client staff.
EXHIBIT B - SCOPE OF SERVICES
October 21, 2002
Page 4 of 5
TASK 11. PROJECT MANAGEMENT
Purpose: To ensure that quality O&M manuals are produced on time and on budget, and to
ensure good communication with Client staff.
Task 11.1. Manage task progress and task budget on a monthly basis.
Task 11.2. Maintain close liaison with Client project manager.
Task 11.3. Review all work output for accuracy, clarity, and continuity.
Task 11.4. Prepare monthly progress reports for Client project manager review.
Task 11.5. Prepare monthly invoices showing status and percent complete.
EXHIBIT B - SCOPE OF SERVICES
October 21, 2002
Page 5 of 5
EXHIBIT C
COST
The lump sum cost for the manual (covering all the plant's major unit processes) as detailed in the
Exhibit B, Scope of Services, is $147,000.
Consultant will invoice monthly for work completed.
EXHIBIT C - COST
October 16, 2002
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