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Home My WebLink About2004-07-27 ::...::. i"""ii .:.:.:< ..:..:.....< . iii ..: ...: ..:...< <..:i> ..: :..i"" .......:.ii<< .......i...<<ii.. :..:..iCI12Y'OF MERIDIA.N: ....... .::i<....:::..::..: .:.....:.:.....:::...::..:...:..:: :...:... ..:..7-.:." ..:: :: < ..::..:.: :..<:.....:. ::...:. :. :.:.:...:::.: ...::.<:....:.:.:..:i.::. :.:.:.. ........::<< <. ....:: ....:...PRE-cbUNCll..IVIEETING ............< .:....:iii.i.. ....:......: ........: :...:..:....... :. .....: ....:..:. .:..: .<< .:.:.:: : .... .. ..........:...:i :.:... :..:.... .....: ....:::..:.......:.:.....::.::...:...:.:..: .....i.. AGENDA":' .:... <.. :.. ..: .:. .. ..: :.:..:.:.::... ::.......: .. :..: . . ... . :..:.: .....:. ...: :..:...>:......... ::......: . ....: :..: ::..:::.::.:. .: :.:::..:,<. I._":~..' ..~......f::;.. c. .::. ::.... .:.... :.::. ::...Tue!Sday,~uly2?, 2004al.6:QQp.m. :..i ..... :.:ii..". ::.:. .::. :.:.::..:.:<....::<::.::. .::::.. .: . ......:.. .:.:..:... :.:.:..:::'.:...::"::...:...:.::: :.:.... :..: :...:... :..:.:: :....... .:.:.:.........:::..::..:... ...:.....:..::...City:Cgurlcil:qha01bers.... ...:..:< : .......i.... .: <:.:.:<< ..:.: .::.............:.:::<....".< .::.:.. :.:....:.:.:.::.:.. : .:..::.:: ::... ...:..::.:...: .:....:.. .:.:.: ....... :.::.:..:.:.:......:.. ......::...::.. <...:.:....::...:... ...:. :...<... .:....<:.:. .:.>. ii :.:.. :>i :.:.:..:.:. ......:::..:...::.............:........:......:.:.:..:.....:....F..~t.....:.........:.:.................. :..:: :.:. :.:..: :..::.. ..:. :.. < .':. : .. . ...:. ..: ... .... ....: ... ... ... .. .:........ .....:. ..::. .. ..:::'.:': ..:.......:. .. ... ::.. . . i... . . ..: .::. i .. .. :.. ... .: .: .. .....:: :. ...:. : :::. . . ....... .. .... ..: .. :..... . ... .. :.: ...:. ..... :. . ..: .. .... .:... <... ..:..: ... .: .:-.. ..: . . . ..... ... ..: CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, July 27,2004 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Shaun Wardle 0 Bill Nary K Charlie Rountree ----v- Keith Bird K Mayor Tammy de Weerd 2. Adoption of the Agenda: app-rbrf<'- University of Phoenix Presentation on Economic Development Study: f>7'e~~-<-tX.r (*45 minutes) 3. 4. Discussion of Resolution for Investment Policv: piau: trYl- $-'1-&4- Ci?nJ.e?1X ~;;~ Finance Third Quarter Report: ,.re~tL- Discussion of Request for Funds for Pedestrian and Bicycle Facility Data Collection Proiect: Ihdn.t:U l-fv rY tJ4- tl fh. ehdu ~ Itdp 5. 6. ,.. Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre-Council Agenda -July20, 2004 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. July 23,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST University of Phoenix Presentation on Economic Development Study AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: '~n u-tefJ f(~y:rJ v v Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. BEFORE THE MERIDIAN CITY COUNCIL C/C July 13, 2004 IN THE MATTER OF THE ) APPLICATION OF PROPERTIES ) WEST, INC. FOR APPROVAL OF 32 ) SINGLE-FAMILY RESIDENTIAL ) BUILDING LOTS AND 4 COMMON ) LOTS ON 9.34 ACRES IN AN R-8 ) ZONE., LOCATED EAST OF ) NORTH MERIDIAN ROAD AND ) SOUTH OF EAST MCMILLAN ) ROAD IN A PORTION OF THE S ~ ) OF THE S ~ OF THE NW 'l.I OF ) TA.N., R.1.E., SECTION 31 ) ) CASE NO. FP-04-042 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on July 13, 2004) and the Council finding that the Administrative Review is complete from Sonya Allen, Assistant City Planner for the Planning and Zoning Department, and John Boyd, Engineering Technician II for the Public Works Department, dated: Hearing Date: July 13, 2004, to the Mayor and Council, and the Council having considered the requirements ofthe preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "PLAT SHOWING BURNEY GLEN SUBDIVISION NO. 2 LOCATED IN THE S 12 OF THE S Y2 OF THE NW ~ OF TA.N., R.l.E., SECTION 31 BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO 2004, GAUl 0-04- ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 2/ (FP-04-042) Page 1 of 4 010\DRA\dwg\10-04-0l0FP1.dwg, SHEET 1 OF 2, HANDWRITTEN DATE: 04- 22-04 J-U-B ENGINEERS, INC.," PROPERTIES WEST, INe., Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Sonya Allen Assistant City Planner for the Planning and Zoning Department and John Boyd, Engineering Technician II for the Public Works Department, dated: Hearing Date: July 13, 2004, listing 17 SITE SPECIFIC REQUIREMENTS/FINAL PLAT and 8 GENERAL REQUIREMENTS, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of 4 pages, and by this reference incorporated herein, and the response letter from J-U-B Engineers, Inc., a true and correct copy of which is attached hereto marked Exhibit "B" and consisting of 1 page, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their July 13, 2004 meeting as follows, to-wit: 1.1 Adopt the action ofthe City Council taken at their July 13, 2004 meeting, and specifically pertaining to the Staff Report, under Conditions of Approval, striking number 13, that reads as follows: Conditions of Approval 13. Please depict the street width dimensions on E. Vestige Drive. 1.1 Adopt the Recommendation of the Central District Health Department as follows: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 21 (FP-04-042) Page 2 of4 The Central District Health requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that the stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a storm water management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State of Idaho Catalog of Stormwater Best Management Practices for Idaho Cities and Counties. Prepared by the Idaho Division of Environmental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY T AKINGS ANALYSIS ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDMSION NO. 2/ (FP-04-042) Page 3 of4 The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code ~ 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. '3th By action ofthe City Council at its regular meeting held on the l day OfJ~\'1 ,2004. Dated: '1--30-04 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 2/ (FP-04-042) Page 4 of 4 i f MAYOR Tammy de Weerd ~ ~ / CITY OF .. _,"., VVLerldian IDAHO " .~, ,<, \" V II / LEGAL DEPARTMENT (208) 466-9272 'Fax 466-4405 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 . FAX 888-6854 CITY COUNCIL MEMBERS Keith Bird William L.M. Nary Shaun Wardle Charles M. Rountree STAFF REPORT: Hearing Date: July 13,2004 To: From: Mayor and City Council Sonya Allen, Assistant City Planner ()Il Jolm Boyd, Engineering Tech. II 7.u=:, Burney Glen Subdivision No.2 Re: Final Plat approval of Thirty-two (32) Single-Family Residential Building Lots and Four (4) Common Lots on 9.34 Acres in an R-8 Zone, by Properties West, Inc. (File No. FP-04-042). We have reviewed the above referenced submittals and offer the following comments, as conditions of approval. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION The applicant, Properties West, Inc., has applied for Final Plat approval of 32 single-family residential building lots and 4 common lots on 9.34 acres of land for Burney Glen Subdivision No.2. The zoning designation for the proposed subdivision is R-8 (Medium Density Residential). This phase of the subdivision will have a gross density of 3.53 d.u.lacre and a net density of 4.5 d.u.lacre. The common area lots within the subdivision consist of landscape, open space, pathway, and drainage lots. The pressurized irrigation system within this development will be owned and maintained by Settler's Irrigation District. Burney Glen Subdivision No.2 is located on the east side ofN. Meridian Road, approximately 12 mile south ofE. McMillan Road, in the NW ~ of Section 31, TAN., R.lE. The submitted final plat substantially complies with the approved preliminary plat. Staff recommends approval ofthe final plat with the comments and conditions stated in this report. FP-04-042 Exhibit "A" Burney Glen Sub2 FP.doc Mayor & City Council Hearing Date: July 13, 2004 Page 2 SITE SPECIFIC COMMENTS / FINAL PLAT 1. Applicant shall meet all terms of the approved Annexation (AZ-02-026) and Preliminary Plat (PP-02-025). 2. A detailed fencing plan must be submitted for the northern boundary of the subdivision unless fencing already exists at this location. Fencing must be in compliance with MCC 12-4-10. Temporary construction fencing to contain debris shall be installed along the boundaries ofthis phase unless fencing already exists at the subdivision boundaries. 3. The pressurized irrigation system within this development is to be owned and maintained by Settler's Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. Plans and specifications for the irrigation system shall be reviewed by the Public Works Department as part of the development plan review process, and a draft copy of the pressurized irrigation system O&M manual must be submitted prior to plan approval. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the irrigable common areas prior to signature on the final plat by the Meridian City Engineer. 4. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including perimeter fencing, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, amenities, sanitary sewer, water, etc., prior to signature on the final plat. 5. Sanitary sewer and municipal water services to tllis site shall be via extensions from existing mains. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. Applicant shall execute City of Meridian standard forms of easements, for any mains that are required to provide service. 6. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 7. Any drainage areas (detention/retention basins) must be designed to ensure that water will percolate or discharge within a period of time not to exceed 24 hours for all storms up to and including a 100-year storm event. FP-04-042 Exhibit "A" Burney Glen Sub2 FP.doc Mayor & City Council Hearing Date: July 13,2004 Page 3 8. Submit a signed street name evaluation letter prior to signature on the final plat. 9. Re-locate landscape island (Lot 1) Block 9) to the west so that it aligns with the common lot line on Lots 8 & 9, Block 4 or otherwise demonstrate that Lot 9, Block 4 and Lot 13, Block 5 will have adequate driveway access. 10. Revise note #8 on the face of the plat to include Lot 2, Block 11 as a common lot. 11. Revise note #3 to include a lO~foot easement on rear lot lines of interior lots as well as lots on the exterior boundary of the subdivision. 12. Please add the CP & F # of the Center y,; Corner of Section 31. 13. Please depict the street width dimensions on E. Vestige Drive. 14. Please add the Recorded Instrument No. for the Storm Drainage easement(s) referred to in Note 14. 15. The storm drainage area that is shown to have a sand infiltration gallery on the landscape plan shall be revised to be in compliance with MCC 12-13-14 Stormwater Integration. This area will need to be seeded. Sand is not allowed on the surface of required landscape areas. 16. Sign the Certificate of Owners and notarize the accompanying Acknowledgment (Sheet 2 of the final plat). 17. Staff's failure to cite specific ordinance provisions, or terms of the approved annexation or preliminary plat does not relieve the Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. 2. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. If lateral users association approval can't be obtained, plans will be reviewed and approved by the Meridian City Engineer prior to final plat signature FP-04-042 Exhibit "A" Burney Glen Sub2 FP.doc Mayor & City Council Hearing Date: July 13, 2004 Page 4 3. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 4. One-hundred-watt) high~pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 5. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 6. Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 7. Coordinate fire hydrant placement with the City of Meridian Public Works Department. 8. Developer shall coordinate mailbox locations with the Meridian Post Office. ST AFF RECOMMENDATION Staff recommends approval of the final plat with the above stated comments and conditions. FP-04-042 Exhibit "A" Burney Glen Sub2 FP.doc 07/13/2004 11.10 FAX 20B3239~ [ltJ 001/001 "'..."...,' , ~ r.J.U-Bl ~ LN(,INl.l.R.... ~1J[{Vh'ri)kS "('I.\\:Nllh J..U..B ENGINEERS, Inc. Engineers" Surveyors. Planners 250 South Beechwood Avenue, Suite 20'- Boise. ID 63709-0944 (208) 376~7330 Fax: (208) 323-9336 FAX COVER SHEET DATE: July 13.2004 TIME: 11:08 AM TO: Sonya Allen City of Meridian P&Z PHONE: FAX: 888-6854 FROM: Jim e, Coslett, P.E. J-U-B ENGINEERS] Inc. RE: Burney Glen #2 Final Plat Approval CC: Number of pages including cover sheet: 1 Original will not be sent via US Mail Message Sonya: Per our phone call - We are in agreement with the conditions as set forth in the City staff report for approval of the Final Plat for Burney Glen #2. Please strike site specific comment #13 as discussed. We will not be attending the hearing tonight. Thanks again. Jim Co.I.~. P'~ F:\PROJEeTMANAGERS\GAl\10~04-010 . aU~NEV GI.EN SUBDIVISION NO. 2\1D-04- OfD.AOMIN\ TR.ANSMITTALS &. FAXeS\CITY.f'AX.7 -'13-04. DOC Exhibil "13" August 6, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT August 10, 2004 ITEM NO. {D..B REQUEST Approve minutes of July 27. 2004 City Council Regular Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETflERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~r/ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of MeridIan. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, July 27,2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Shaun Wardle 0 Bill Nary X Charlie Rountree X Keith Bird X Mayor Tammy de Weerd 2. Adoption of the Agenda: Approve As Amended 3. Pledge of Allegiance: By Joe Bongiorno 4. Community Invocation by Pastor Shawn Ragan, with the Church of God Seventh Day: Presented 5. Employee Service Awards: Jim Miller, Rod Shaul, & Gene Trekel 6. Consent Agenda: A. Approve Minutes of July 6, 2004 City Council Regular Meeting: Approve B. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Rezone of 10.69 acres from R-4 to R-4, R-8 and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: Approve C. Findings of Fact and Conclusions of Law for Approval: PP 04- 016 Request for Preliminary Plat approval for 46 building lots and 1 common lot on 10.69 acres in proposed R-4, R-8 and L-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Approve D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Approve Meridian City Council Agenda - July 27, 2004 Page I of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Findings of Fact and Conclusions of Law for Approval: AZ 04- 010 Request for Annexation and Zoning of 4.10 acres from RUT to L-O zone for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: Approve F. Findings of Fact and Conclusions of Law for Approval: PP 04- 013 Request for Preliminary Plat approval of 10 commercial building lots on 4.10 acres for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: Approve G. Findings of Fact and Conclusions of Law for Approval: CUP 04-012 Request for a Conditional Use Permit for a Planned Development for proposed Brockton Subdivision with request for reduction to the required landscape buffer along the north, south and west boundaries and reduced or no lot frontage by Confluence Management, L.L.C. - 3665 North Locust Grove Road: Approve H. Findings of Fact and Conclusions of Law for Approval: PP 04- 014 Request for Preliminary Plat approval of 8 commercial building lots on 6.9 acres in an I-L zone for ReaQan Subdivision by Quadrant Consulting, Inc. - east of North Eagle Road and south of East Presidential Drive: Approve I. First Addendum to the Development Agreement for EI Dorado Business Campus: Approve J. Resolution No. 04-436 : AuthorizinQ the Appointment of Employees to Perform the Function of Removing Abandoned Vehicles: Approve K. Permanent and Temporarv Easement Contract for the Black Cat Sewer Project (Janicek Properties): Approve L. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Brandt Properties): Approve M. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Fedrizzi Properties): Approve N. Change Order No. 1 for the Headworks Expansion Project: Approve O. Finance Third Quarter Report: Approve Meridian City Council Agenda - July 27,2004 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at leasl48 hours prior to the public meeting. P. License Agreement with Nampa Meridian Irrigation District to construct pathway along the Eight Mile Drain: Approve 7. Department Reports: A. City Council Member - Shaun Wardle 1. Golf Course Discussion: Discussed - on going B. Planning and Zoning - Anna Canning 1. Downtown Transportation Management Plan: Updated 2. Downtown Parking Study: Update 8. (Items Moved from Consent Agenda) Nothing 9. Ordinance No. Amendina Unlawful Trespassina on Municipal Golf Course (First of Three Readings): Withdrawn 10. Ordinance No. 04-1092 Amended Allowance for CLR Equipment for Transit on City Streets Golf Course and Use of Golf Carts in Meadow Lake Villaqe (First of Three Readings): Move to 2nd Reading 8-3-04 11. Tabled from July 20, 2004: FP 04-038 Request for Final Plat approval of 30 single-family residential building lots and 5 common lots on 16.4 acres in an R-4 zone for Autumn Faire Crossing Subdivision by Autumn Faire, LLC - south of West Ustick Road and west of North Black Cat Road: Table to August 3, 2004 Meeting 12. Tabled from July 20, 2004: FP 04-046 Request for Final Plat approval for 72 single-family residential building lots and 15 common lots on 31.35 acres in an R-4 zone for Fulfer Subdivision No.3 by Kevin Powell - north of West McMillan Road and east of North Ten Mile Road: Table to August 24, 2004 Meeting 13. Tabled from July 20, 2004: FP 04-044 Request for Final Plat approval for 5 commercial building lots on 2.88 acres in an L-O zone for Lvnnwood Plaza Subdivision by Busterback Development, LLC - north of West Cherry Lane and east of North Ten Mile Road: Table to August 3, 2004 Meeting 14. Public Hearing: Development Agreement for Lamont Kouba I Robnett Construction: Approve Meridian City Council Agenda - July 27, 2004 Page 3 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( 15. Public Hearing: VAC 04-003 Request for a Vacation of utilities, drainage and irrigation easement on the interior lot line of Lots 22 and 23 of Packard Acres Subdivision No.2 by Packard Estates Development, LLC - south of East Ustick Road and east of North Locust Grove Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 16. Public Hearing: PFP 04-006 Request for a Preliminary/Final Plat approval for the re-subdivision of Lot 14, Block 1 of Woodside Creek Subdivision No.1 into two building lots on .32 acres in an R-8 zone for proposed Woodside Creek Subdivision No.2 by Woodside Properties, LLC - 1115 North Ten Mile Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 17. Public Hearing: CUP 04-014 Request for a Conditional Use Permit for a Planned Development for modification of an existing CUP in an L-Q zone of Meadowlake Villa~e Continuin~ Care Retirement Center (CCRC) by Touchmark of the Treasure Valley, LLC - south of East Franklin Road and east of North Eagle Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval Meridian City Council Agenda - July 27, 2004 Page 4 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( Meridian City Council Meetin~ Julv 27,2004. The regular meeting of the Meridian City Council was called to order at 7:20 P.M., Tuesday, July 27,2004, by Mayor Tammy de Weerd. Members Present: Mayor Tammy de Weerd, Charlie Rountree, Keith Bird, and Shaun Wardle. Members Absent: William Nary. Others Present: Bill Nichols, Will Berg, Anna Canning, Brad Watson, Bill Musser, Kenny Bowers, Doug Strong and Dean Willis. Item 1: Roll-call Attendance: Roll call. X Shaun Wardle X Charlie Rountree X _ Bill Nary X Keith Bird Mayor Tammy de Weerd De Weerd: Okay. Council, I will go ahead and call this regular City Council meeting to order. I appreciate all of you joining us here this evening. We will open up the meeting with roll call attendance. Mr. Clerk. Item 2: Adoption of the Agenda: De Weerd: Thank you. Item 2 is adoption of the agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We do have some changes. I will start with the Consent Agenda. We need to add Item R, which is the license agreement with Nampa-Meridian Irrigation District to construct a pathway along Eight Mile Drain with the City of Meridian. Item 16, with Council's approval, would like to come and be just before Item 7 right after the Consent Agenda. And, then, Item 11 needs to be tabled to 8/3/04. Item 12 needs to be tabled to 8/24/04. And Item 13 needs to be tabled to 8/3/04. And with that I would move that we adopt the revised agenda. Rountree: Second. De Weerd: Okay. It's been moved and seconded to approve the agenda as amended. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. ( Meridian City Council July 27, 2004 Page 2 of 56 Item 3: Pledge of Allegiance: De Weerd: Item 3 we have asked Firefighter Joe Bongiorno to come and lead us in the pledge. If you will please rise. (Pledge of Allegiance recited.) Item 4: Community Invocation by Pastor Shawn Ragan, with the Church of God Seventh Day: De Weerd: Thank you so much. Item 3 is to continue our very valuable partnership with the faith community. They join us at the beginning of every Council meeting and we have Pastor Shawn Ragan with the Church of God Seventh Day. If you will, please, join us. Ragan: Thank you, Madam Mayor, Members of the Council. I appreciate the opportunity to come here this evening. As I have studied missions over the last year and really studied what's happening, in other countries so often the relationship between the faith community and the government is one that is nothing like we have here where we have the opportunity to come in and open this in prayer, rather it's one where as we have studied in China and various other places, that the government is not open to this type of environment, and is, in fact, chasing down those of religious background, those of faith. So, I do consider it a great honor and a privilege to come here this evening. So, let us open in prayer. Father, we come before you this -- tonight, Lord, so very thankful. Thankful for this country that we live in, Lord, where we can have the opportunity to involve you and to call on your name as we gather in these meetings and, Father, to look to you for wisdom and guidance. Lord, I just pray that you would be present here this evening in this meeting, Father, your Holy Spirit might fill this room, that you might guide and direct the discussions and the conversations that take place, Lord, that you might lead the decisions and guide them to the best benefit of Meridian and your will. Father, I pray that you would be with the City Council Members and our Mayor tonight, Lord, that you would just give them a special blessing and anointing as the leaders in our city, Father, as they serve I just pray you would continue to give them wisdom and guidance. Be with their families. Being in public office can be a struggle at times. Lord, I just pray you would be with their families and their friends and those that they are with, Father, just that you just give them a special blessing, Father, to be with them physically and emotionally, continue to strengthen them and, Lord, most of all as they serve our community I just pray you would give them wisdom. I pray that you would just guide their thoughts, give them wisdom to make the decisions that are in the best interest of our city and also according to your will. So, Father, I just pray that you would be at this meeting tonight, continue to guide and direct. Father, I just pray that you would just be with our city, Father, that we might be that example to other cities and our community and our state and in our nation and, once again, we thank you for the opportunity to live here. We praise you in Jesus' name, amen. Thank you. ( Meridian City Council July 27, 2004 Page 3 of 56 Item 5: Employee Service Awards: De Weerd: Thank you so much. It has been a good element to our meetings. We have had all of our faith community represented during this portion and so; again, it's a valued relationship. Thank you for being with us today. Okay. Item 5 is Employee Service Awards. These awards are given to our employees for their years of service and dedication. This is a -- these employees that have reached these milestones are extremely important to us doing business in our community and to our outreach and service, so it gives me great pleasure to recognize three of our employees today, so I will move around. Last year we didn't have an employee function and so there were -- are two employees that reached their ten years of service that we would like to recognize at this time. Detective Miller. Detective Mil]er achieved ten years of service with the city and we have appreciated your commitment to our community. The second one who also reached ten years of service is Captain Shaul, one of our firefighters. It isn't often that this milestone is reached I think in any industry and it does give me great pleasure to recognize 25 years of service to Lieutenant Gene Tragel. So, we do want to thank you. It is because that Council added an amendment to our budget, as you heard probably earlier, that we were able to, I guess, give you a small token of our appreciation for your years of service and we look forward to the next milestones at 15 for you two and Lieutenant Tragel, you know, 30 years -- but thank you so much. I do also want to take an opportunity to present a couple of certificates of appreciation. Captain Shaul and his team responded to a very traumatic accident Sunday evening that happened at Chinden and McDermott, along with one of our other crews that was Captain Smith, Kim Roblin, and Justin Porter-Winkler and also Deputy Chief Bill Johnson, but since we had Rod and his crew here tonight, I would like to present to you our appreciation and recognition and ]'11 read the certificates of appreciation. This is for outstanding service during a rescue effort after a car accident on July 25th, 2004. Lives were saved as a result of your training and quick response during a time of crises and we appreciate and that I would like to present you with these certificates. ]f you will please come forward. Item 6: Consent Agenda: A. Approve Minutes of July 6,2004 City Council Regu]ar Meeting: B. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Rezone of 10.69 acres from R-4 to R-4, R-8 and L-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: C. Findings of Fact and Conclusions of Law for Approval: PP 04- 016 Request for Preliminary Plat approval for 46 building lots and 1 common lot on 10.69 acres in proposed R-4, R-8 and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Meridian City Council July 27,2004 Page 4 of 56 D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: E. Findings of Fact and Conclusions of Law for Approval: AZ 04- 010 Request for Annexation and Zoning of 4.10 acres from RUT to L-Q zone for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: F. Findings of Fact and Conclusions of Law for Approval: PP 04- 013 Request for Preliminary Plat approval of 10 commercial building lots on 4.10 acres for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: CUP 04-012 Request for a Conditional Use Permit for a Planned Development for proposed Brockton Subdivision with request for reduction to the required landscape buffer along the north, south and west boundaries and reduced or no lot frontage by Confluence Management, L.L.C. - 3665 North Locust Grove Road: H. Findings of Fact and Conclusions of Law for Approval: PP 04- 014 Request for Preliminary Plat approval of 8 commercial building Jots on 6.9 acres in an I-L zone for ReaQan Subdivision by Quadrant Consulting, Inc. - east of North Eagle Road and south of East Presidential Drive: I. First Addendum to the Development AQreement for EI Dorado Business Campus: J. Resolution No. AuthorizinQ the Appointment of Emplovees to Perform the Function of RemovinQ Abandoned Vehicles: K. Permanent and Temporarv Easement Contract for the Black Cat Sewer Project (Janicek Properties): L. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Brandt Properties): M. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Fedrizzi Properties): Meridian City Council July 27, 2004 Page 5 of 56 N. Chan~e Order No. 1 for the Headworks Expansion Proiect: O. Finance Third Quarter Report: R: License Agreement - Nampa-Meridian - Eight Mile Drain. De Weerd: Okay. Council, Item 6 is the Consent Agenda. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: We do have an addition on the Consent Agenda and that is the license agreement with Nampa-Meridian Irrigation District to construct a pathway along Eight Mile Drain with the City of Meridian and that is Item No. R and with that I would move that we pass on the revised Consent Agenda and for the Mayor to sign and the Clerk to attest on all proper papers. Rountree: Second. De Weerd: It's been moved and seconded to approve the Consent Agenda with the amendment. Mr. Clerk, do you have a number for Item J for the resolution? 436? So, 04-436 for the record. Okay. Mr. Clerk, will you, please, call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 16: Public Hearing: PFP 04-006 Request for a Preliminary/Final Plat approval for the re-subdivision of Lot 14, Block 1 of Woodside Creek Subdivision No. 1 into two building lots on .32 acres in an R-8 zone for proposed Woodside Creek Subdivision No.2 by Woodside Properties, LLC - 1115 North Ten Mile Road: De Weerd: Thank you. Okay. Item 16 was moved ahead of Department Reports. It is a Public Hearing and I will open the Public Hearing on Item 16, PFP 04-006. I'll start with staff comments. Canning: Madam Mayor, Members of the Council, this is Woodside Creek Subdivision NO.2. It is a two-lot subdivision. You recently approved Woodside Creek Subdivision in this location; it's on Ten Mile Road just south of Ray's Parkside Creek and just north of Berkeley Square. This is the Albertson's, to orient you a little bit. Right now there is a house currently on the property and that was kind of the -- the elementary school is behind the property. The existing house, which you can see here, is kind of the root of the situation. When they did Woodside Creek Subdivision, they accommodated the house. They put it on an extra large lot. The house, actually, encroached in the Meridian City Council July 27, 2004 Page 6 of 56 landscape buffer and after a lot of consideration, the developer decided that they really needed to move the lot and it left them with kind of an oversized property. So, when he did the final plat for Woodside Creek, he did -- he adjusted a few lines to make it even a little larger than it was on the preliminary plat and now he's come in asking to divide this area here -- it's a separate application for just this subdivision. So, it already has street frontage. They will have to have a common drive, because it doesn't meet the full 40 feet there, but they will have a common drive that just comes up that line and provides access to both properties and it's, basically, a lot split, residential lot split. The applicant doesn't have any concerns with the conditions of approval and he will withhold his comments tonight, unless the Council has specific questions for him. De Weerd: Council, since it is the applicant's anniversary and that is the only reason we moved it up, I would give him a hard time, but I do realize he wants to leave. Do you have any questions for the applicant? Bird: I have none. Rountree: None at this time. De Weerd: Okay. Canning: This does, of course, come to you with a recommendation for approval from the Planning and Zoning Commission. De Weerd: Thank you. Council? I guess I would first ask is there anyone in the audience who would like to testify on this item? We would invite you to give him a hard time, too. Yes, Councilman Rountree. Rountree: If there is no comments or no testimony, I move that we close the Public Hearing on Item No. 16. Bird: Second. De Weerd: Thank you. It's been moved and seconded to close the Public Hearing on Item 16. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Any discussion? Mr. Bird. Bird: Evidently we don't have any discussion. We didn't have before. So, I would move that we approve PFP 04-006, Woodside Creek Subdivision No.1, with the conditions as per staff. Rountree: Second. ( Meridian City Council July 27, 2004 Page 7 of 56 De Weerd: It's been moved and seconded to approve Item 16. Is there any further discussion? Mr. Clerk, will you call roll. Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 7: Department Reports: A. City Council Member - Shaun Wardle 1. Golf Course Discussion: De Weerd: Okay. Item 7 is Department Reports. We will start with Councilman Wardle. Wardle: Thank you, Madam Mayor. My review for the department report is a summary of what we have been discussing with the golf course. Just so I outline real quickly what I'm going to talk about, I'm going to talk about the need for our review and I'm also going to take some public comment, allow everyone an opportunity to comment on the shape of the course and, then, move into what my research has been and, then, into some sources of funding that the city has discussed. I have got a little more definitive information for that. So, with that I will start with the golf course committee recommendation, which everyone has seen and which the city has not officially adopted. From that we took -- or I took in my investigation and the people that were helping me and looked at, in essence, what were really landscaping issues. Landscaping issues, which had to do with the green of the grass and the weeds, which were within the course. We did not concentrate our efforts on the playability of -- the playability from a scoring and player's perspective on the course. I do have several e- mails and if any of these individuals are here and would like to comment, I would invite them to do so, otherwise, I'm going to paraphrase just very quickly some of the e-mails that I received. From Wally Johnson -- like to comment? Just very quickly. Lived on the course for ten years, moved here, the course in front of our place was weeds and dirt. Have seeded, fertilized, and watered for the past ten years. We recently refinanced our home and the appraiser commented on the lack of upkeep of the course and, then, said it would be an asset, rather than a liability if the course was in good shape. Cindy Nemec. Lives on the golf course and had problems with poor maintenance for years. Have to pay my lawn service to spray onto the course and keep the weeds out of the yard. I have my sprinklers turned on so that water will water the course. Still have a large dead area along the property. Our guests remark on the poor conditions and my neighbors are watering and spraying also. Another e-mail from Dick Frost. Would you like to comment, Dick? I'm just going to paraphrase very briefly, that the course is turning brown and browner. The dandelions are not being sprayed, et cetera, and that most everyone else that lives on the course furnishes their own hoses, fertilizers, mowers, to maintain the course in front of their home. This is not standard procedure on any other course that I know of. Did I do a fair assessment there? And, then, Gordon Margulieux asked when we were going to have a Public Hearing, if we were Meridian City Council July 27, 2004 Page 8 of 56 considering any grants and those sorts of things, and this is a Public Hearing. Would Gordon like to comment at all? Okay. Thank you. Would anyone else like to comment very briefly on the focus of what I have just talked about, as far as the condition of the -- sir, if you would, please, come up. Please state your name and your address for the record if you wou[d. Morrison: Robert B. Morrison, 3841 Woodmont Drive. I would like you to add to that the bent grass that's not being properly taken care of on your greens and they have closed the putting green on which is now the 18th tee and grass seeds and it has infected all of our [awns in that area and I have contacted the Mayor about it a couple of weeks ago. I just wanted to make sure it's that bent grass. And, then, also the leve[ of the lake. That water comes up through the golf course, back up Turnberry Circle and up into our house where the storm drains are, the level of that water is so high that anytime we have a rain or they flush the fire hydrants or anything, that water floods our yards and I brought that up to the Mayor also. But I want that added into that golf course decision and she's going to get back with me later on that. Thank you. Zaremba: Madam Mayor, Members of the Council, I'm David Zaremba. [, actually, came hoping that I will be able to comment on the Item 9 when we get there, but since the golf course maintenance has come up earlier, I would comment that we have a similar experience as other people have reported in e-mails. Also, the reference to the ponds reminds me that recently another private citizen, in an effort to fix the pond in front of his house, made an agreement with the city and the golf course that has resulted in the pond in front of my house being a dead-end, stagnant pond, and I believe something needs to be done about that and, hopefully, [ will be back for Item 9. Thank you. Wardle: Is there anyone else that would like to comment before I proceed further? There will certainly be room for comments at the end of this, if anyone thinks of that. As you can see from the comments tonight within the public forum and the comments that I had received and we had received, the focus of what we were really looking at was -- were landscaping issues and so the project focus, essentially, came out of the golf course committee recommendation that the sprinkler system was deficient. One of the other comments is the portion of the original front nine as its expected life span for a system of that and that the new nine also had some deficiencies and so to that end the 1.5 million dollar estimate to completely take care of that was looked into. I can tell you that we did have an estimate for some planning and construction documents from the Land Group. Their estimate for planning and construction documents was between 40 and 50 thousand dollars. They also recently worked on a course in Yakima, Washington, which was roughly 30 years old and when they replaced that system, it cost roughly 1.5 mil[ion dollars. And so felt that that number, without going out to hard bid, was a fairly good number to be looking at. We, then, looked at sources of funding within the city. The one -- the first thing to look at was the general fund and it was quickly decided that there was not room in the general fund for 1.5 million dollars. There were other city priorities, which were much higher and needed within this budget year and within any future budget years. Then, looked to the opportunity for grants and Meridian City Council July 27, 2004 Page 9 of 56 we looked at the possibility of a community block grant specifically for infrastructure. However, the specific area that the golf course is in is not eligible based on the income criteria for some of those community block grants that the City of Meridian has applied for in the past and so that was one of the criteria that we were not eligible for that grant. The second was for some water conservation projects, which might have netted up to 500,000 dollars and an infrastructure -- as the state told me, the infrastructure for the golf course sprinkler system did not qualify for that specific funding project. And so with all of those grant sources exhausted, Cherry Lane Recreation did come up with some specific PGA grants, which were available. Those are -- they average four to five thousand dollars and certainly may help with some bunker replacement, but did not provide any large percentage to that 1.5 million dollars. And so today -- excuse me. One more. Those were all the grants that were considered and we are currently working towards finding any grants, which may be able -- the city may be able to partner with or to work with Cherry Lane Recreation to provide, but it does not appear that there are any large dollar grants immediately available. We, then, looked at the opportunity for what is commonly termed as a revenue bond. A revenue bond is, essentially, a bond for improvements, which is based upon the revenue, which would be generated from specific activities and a scenario that was proposed included additional green fees to cover the cost of the bond payment. In discussions with Cherry Lane Recreation at one of our future -- or, excuse me, our past pre-Council meetings, it was decided that Cherry Lane Recreation was not in favor of necessarily raising those fees to look to cover those -- a revenue specific bond. In addition, I would like to point out that even though a revenue bond may incorporate some of the financing from an activity, it still needed -- and, Mr. Nichols, maybe you can help me -- it still needed to be approved either by judicial confirmation or by a super majority vote and I will get to that just a little bit later -- or just in a minute to a general obligation bond. So, with all those other activities and funding sources exhausted, the Council and the Mayor asked me to prepare just a brief discussion on what a general obligation bond for 1.5 million dollars will look like. Bud Wey with Wells Fargo was kind enough to give me some figures and also some tax impact figures and so I'll give those to you just very briefly. I have some five, eight, and ten year options and I'm going to give everyone here the option -- the five and ten year options just very briefly. On a five-year maturity bond for 1.5 million dollars, the annual debt service will be 333,169 dollars. The tax implication for that specific bond, that five year amortization on 1.5 million dollars for all the citizens, residential homeowners, type two, which is a home which is 150,000 dollars, the average annual impact will be $13.91. For a ten-year maturity bond, the average annual debt service will be $185,142.38. The average annual debt service for a home, which is 150,000 dollars, will be $7.73. I would also like to point out that -- and if Mr. Nichols could help me just briefly -- one of the things that we discovered when looking into bonding for the city, first a judicial confirmation -- a bond may be approved through judicial confirmation. However, it must be for ordinary and necessary expenditures. Am I correct, Mr. Nichols? Nichols: Madam Mayor, Members of the Council, the judicial confirmation is a way for alternative financing generally to be approved. It's not necessarily for a bond itself, it's for alternative financing. For example, if you had a lease purchase arrangement for the Meridian City Council July 27, 2004 Page 1 0 of 56 infrastructure improvements of the golf course and it was submitted to a judicial confirmation and was approved, then, that allows the -- in a sense, the city to incur a debt which extends more than one year. So, that's the judicial confirmation process. It has been used in other places to improve municipal golf courses, it's been used in Nampa, it's been used in Caldwell. The general obligation bond, though, where it's paid by property taxes, in addition to the ordinary levy, that's the one that requires the approval of the voters. Wardle: Thank you. And also within that, something that would need approval of the voters, one of the things that was discussed -- and I don't have the specific information -- was that the city must be careful not to, by state statute, I believe, lend its credit to a private organization. Nichols: Madam Mayor, Members of the Council, there is a specific Constitutional provision in the Idaho Constitution which prohibits either the state or municipality from lending its -- the word is lending its credit and so it's very difficult or you have to be very careful about any arrangements which may be seen as providing some special benefit to a private company. Wardle: Thank you. We didn't rehearse that very well, so -- or at all I should say. Thank you for answering those questions, Mr. Nichols. With that information, my charge from the Mayor and the Council and I believe from the community was to bring all of this information forward. This is by no means a proposal of any sort. However, this is an opportunity for everyone to comment. As I mentioned before, just to recap, the city owns the specific property, which the golf course sits on. However, the tenant leases that for purposes of operating a golf course. And so the only real available source of funding for the city that I could overturn would be a general obligation bond. And before we have a discussion, I'd like -- if anyone in the audience has just any comments on that specific action or possibility, I should say. De Weerd: Are there any comments from anyone? Okay. Mr. Wardle. Wardle: With that -- De Weerd: Mr. Frost, if you will, please, come up to the microphone. Frost: I appreciate your report. But I guess the question is -- and everybody would like to know, who is responsible for the maintenance of -- and the upgrade of the sprinkler system and the landscaping? Is it the city or is it the lessee, according to the contract? Wardle: I believe that's the question which is before us. Frost: And -- well, if we are talking about a bond, who is going to pay for the bond? Wardle: In my scenario -- and just to clarify, the scenario that I have just given and that we discussed that really the only opportunity the city has to pay for a 1.5 million dollar Meridian City Council July 27, 2004 Page 11 of 56 improvement on that course would be to go to a general obligation bond, which would be paid for by the taxpayers, who would have to approve it through a super majority vote and we -- again, we are discussing this. It's not a proposal, which has gone to anyone before, we are just taking the first -- first read on this one. Frost: So, to answer my question, is the lessee responsible in any manner? Rountree: Do we know the answer to that question? De Weerd: Mr. Nichols. Nichols: Madam Mayor, I caution the audience, please, let's keep this orderly. Please. The lease agreement is not -- is not the tightest document in the world, but it does have maintenance provisions in it, and it also has a very vague standard with regard to what that maintenance is supposed to be and I believe it's a fair statement to say that there is a disagreement between the lessee of the course and the city as to what extent problems with the golf course lay at the feet of the lessee or do they lay at the feet of the city with regard to the design and the way the course was constructed and the way the infrastructure was constructed. So, Councilman Wardle was specifically not charged, if I recall correctly, with trying to allocate blame or maintenance or who is supposed to do what, but, rather, what will it take to fix the problem and how can that be done. And so we can be here until the cows come home as to who is responsible at this point. There is language in the lease with regard to maintenance, there is language in the lease with regard to a standard, but it is a lease that ties into a memorandum of understanding, which ties into another memorandum. There are some entities that have gone bankrupt, there is some reversionary language, there is a bunch of things in the agreement itself that are not the tightest. They were drawn at a time when folks were perhaps more optimistic about how things would actually go than they should have been. Frost: Okay. I understand and I'm not trying to put the blame on the lessee or the city, all I'm saying is it's -- if anybody has read this USGA inspection report, which I think you have, dated November the 2nd, 2003 -- or 2002, it's probably the worst maintained golf course in the valley and from maintaining it with improper equipment, the slope of the greens, the inadequate sprinkler system. The city is to blame for part of this and the lessee is to blame for part of it. So, somebody needs to get their act together and get the course up to standard. It's not even up to standard. This report says that and you know that. So, anyway -- De Weerd: Mr. Frost, if I might add, Councilman Wardle was to look at our response to the capital recommendations by the committee report as a result of that study and bring back what options were in front of the city and that's what his report is today. I believe that in future meetings the standard needs to be addressed and what is allowed within the infrastructure that exists today and what expectations can be and how we can move forward, because I know this has been going on for years and this Council is determined to bring about some solutions that we can all live with and set that standard Meridian City Council July 27, 2004 Page 12 of 56 and this is just kind of the first step of identifying what financial commitment the Council is willing to put towards this and the grant research is extremely important to see what monies we can find that could help assist it as well, because that is what we can do. Now, you did look at -- Councilman Wardle, you looked at bonds, but you also looked at a levy based on user -- the green fees -- a revenue bond as well? Wardle: I did. De Weerd: So, two different forms. Wardle: Two different forms of bonding. And just to clarify real quickly, the revenue bond which we looked at still had the taxpayers of the city as a backstop for the ultimate payment on that. However, it was based upon an increase in greens fees or an increase in revenue somehow, which would pay for that, and that's specifically -- we had a conversation in a pre-Council meeting with Cherry Lane Recreation and that was, in my estimation, not open to that specific option. Frost: Can I say one more comment? And I'll speak for probably a lot of people in the audience -- is we are concerned with our homes and our property values and the golf course is a big part of that. You know, if it's well maintained and kept up, well, so is our proper values and if it's going to go downhill, well, so will our homes and our property values. Thank you. De Weerd: Thank you. If you will, please, state your name. Zaremba: My name is Renee Zaremba and good evening, Madam Mayor, and City Council Members. I was also going to wait on Item 9, but since we are talking about maintenance and I wanted to wait until I heard Councilman Wardle's report, I'm still disappointed that the two options that are available are taxpayers issues and right now, when we moved here six years ago, we paid an impact fee to where our property is adjoining to the golf course and as any golf course community, you would expect that that golf course would be maintained and right now I'm paying on a weekly basis to maintain the front part of my golf course. So, based on that, I think we -- I think the Council needs to look at other alternatives, that based on the lessee and based on the current contract in hand, to look at that and see whether they are in adherence to that contract and synergies and dis-synergies with that contract and deal with it appropriately. De Weerd: If you will, please, state your name. Margulieux: Gordon Margulieux. And do you need my address? De Weerd: No. Margulieux: I'm not sure. Is it possible in researching this here, is it possible to put conditions on the bond to correct the deficiencies that are in the contract right now? I Meridian City Council July 27, 2004 Page 13 of 56 know that the golf course has threatened to sue -- at least that's what they claim in the newspaper article that was about three or four weeks ago, but is it possible to put conditions? They -- according to the article I read in the Statesman, they were mentioning that they weren't at fault in this here and they felt the city should take care of it all and so is there a way of putting conditions that if, indeed, we do a bond, we can correct it and create a standard that we don't end up five or ten years down the line with a golf course that even looks worse than does today, because of the way that they are maintaining it. They are in the lease -- I read it as saying that they maintain it. We supply the land -- the city supplies the land and they maintain it and they haven't done that, they haven't done it for the last ten years and even before that, but it's gone downhill in the last ten years. What percentage -- and the other question I had is what percentage do you need approval on a general bond? De Weerd: Mr. Nichols? Nichols: Madam Mayor, to answer the easy question first, which is it's a two-thirds majority vote, so 66 and two-thirds. Second, on the issue of can a successful bond, before the money was spent, if you would be tied into tighter provisions and I think the answer to that is yes. I don't think the golf course is -- the operators of the golf course are -- at least in my read of it, they are not opposed to revising or strengthening language in the lease agreement, as long as there is the ability -- the infrastructure is there for them to be able to do what they believe they need to do. And I would think that the goal of revising those agreements would be to avoid the danger of unstated expectations, that the expectations on the part of the city and on the part of the lessee are all laid out, so that it's very easy to identify if somebody is not holding up their end of the deal, so that appropriate steps can be taken to bring that into correction and that's certainly in everybody's best interest to know exactly what's expected of them and when. Margulieux: And my last question was about the benefit to a private business, because my understanding is that if Cherry Lane Recreation sold it today, they would -- they may recoup a certain amount of cash out of that. If we -- if the city replaced the irrigation system at a cost to the city and they went ahead and sold their lease, would they not get more money out of that lease and is there a way of limiting what they -- what they can get out of the improvements that the city has made if they were to choose to sell their lease, so that it would actually go back and pay back the bond. Nichols: Madam Mayor? De Weerd: Mr. Nichols. Nichols: Members of the Council, I don't know that we have specifically looked at that particular issue, but that could be part of the strengthening of the lease agreement with regard to those particular issues, but, then, again, the city has to be very clear about what its goals are here with regard to having a golf course that the city owns that's leased out. I mean what's the goal? Is the goal to have a nice course in town that Meridian City Council July 27, 2004 Page 14 of 56 people point to as a source of pride and as something as you -- as some of your neighbors have said, that enhances property values and all those sorts of things. If that's the goal, then, perhaps it's not as important whether a lessee is able to sell their lease and make something over the time that they have invested in it, as long as -- again, it depends on what the city's goal is and the agreement can be crafted accordingly. Again, it's a mutual thing, it has to be agreed to on the part of the lessee, but these agreements can be revised if both parties agree to revise them. Margulieux: Thank you very much. De Weerd: Thank you. Crandall: My name is David Crandall and part of the statistics -- do you know how many revenue generating rounds of golf were played on the course in 2003 and projected for 20047 Wardle: I do not have that information. Crandall: So, as you were talking about green fees, we don't know how many -- what's the dollars for 100,000 rounds of golf or anything? Wardle: We didn't get that far in the conversation. Crandall: Is that number available or is that something they think is proprietary and don't want to share? Wardle: The City of Meridian does not have that number. Crandall: Okay. Wardle: I'm not sure if the tenant is willing to share that or not. Crandall: Okay. Thank you. Frost: Yeah. I'm back. Robert Frost. Does the city attorney have any authority to protect us when they are destroying our property, like the water in the storm drain -- is Ada County Highway District -- and I think it was four or five years ago, Mr. Rountree was on the board at the time, where they -- Ada County Highway District had to force the City of Meridian to keep that lake level down to where we had a full pipe to get rid of it, because that lake is our catch basin for the storm drains and they have made it into a water pond or make them seal it off and put our catch basin back, so it's not in there, because they are filling that water so high that we, actually, get water clear over the top of the sidewalks, clear up into the lawns, and, then, we complain about the bent grass, like I said awhile ago and we have no authority with them at all whatsoever and it don't seem to be that the city's got any authority and I told you to come and take samples out of my lawn and take it to the agriculture department and the neighbors around me and Meridian City Council July 27, 2004 Page 15 of 56 you're going to find out that's why all of our grasses look dead and they are not dead, it's the bent grass that's in them and the agriculture department, like I told you, Mayor, says irs coming from the golf course and they are doing absolutely nothing with the seed farm they got there on the 18th tee that used to be a practice putting green and so can the city do anything at all to help the taxpayers protect their own land from the golf course? Thank you. De Weerd: I guess at some point, Brad, if we can get some historical information about the pond and storm drainage, I would appreciate that. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I believe our -- that committee report showed that as one item that definitely needed to be fixed was that pond that was coming back and filling up on the people's land. I think that was part of the fixing -- not part of the 1.5 million, but it was part of the fixing, if I remember right on the report. De Weerd: Okay. Councilman Wardle? Wardle: Is there anyone that would like to comment? Nemec: Madam Mayor, Council, my name Cindy Nemec. My question to you -- and I know this doesn't help us go forward, but that lease started in 1978 and it was renewed in 2003. If the language in that lease wasn't tight in 1978, was the same lease renewed? Was it not rewritten? I mean these problems have gone on as long as I have been there and I told you in my e-mail I have lived there for nine years. The other thing that I would mention to you is that if I had noxious weeds in my yard, somebody would complain to the city and they would come out and they would clean them up and they would charge me; correct? I mean doesn't that happen? Why hasn't, you know, the city gotten involved? I have got morning glory coming into my yard, I have got huge dead areas, I have got two dead trees behind my property and I don't understand, you know, why this lease was renewed in 2003. Can anyone answer that for me? De Weerd: Mr. Nichols. Nichols: Madam Mayor, Members of the Council, the lease was renewed without any new language, one because that's what the lease said. The lease said it could be renewed at the lessee's option. And so it didn't say it's going to be renegotiated for an 30 -- you can disagree with me if you wish, but that's my reading of the lease. And so that was my opinion, was that all it needed was to -- if they chose to renew it, which they did, it was renewed. Nemec: And are there terms in there that the lease can be voided for their lack of maintenance? Meridian City Council July 27, 2004 Page 16 of 56 Nichols: There is a default clause, but it's not the strongest I have seen. Nemec: I mean in my opinion the city needs to take legal action and I think that because I have tried to talk to them so many times and I get nowhere and I think that my neighbors have experienced the same thing. I mean they actually will lie to me about spraying for weeds or this and that. And so I think it's a really big problem and I think that it -- you know, I think the city needs to address it with the lessee and so that's my opinion. De Weerd: Thank you. Link: Madam Mayor, Councilmen, Nancy Link, Cherry Lane Recreation. I can hear by tonight's testimony that there is certainly some dissatisfied neighbors. We don't want that. And as far as the water that is in the storm drain or whatever that problem is, I would like to look into that, because to my knowledge -- well, I don't have any knowledge of that and we would like to cooperate with the neighbors and make this a place that is acceptable to them, as well as our golfers, because that's, of course, what our goal is is to make it a good golf course. But we realize that being in a subdivision with houses on either side of the fairways, that we also have an obligation to the homeowners and we don't want to cause grief to the city either, but we do have a interest to protect as far as our business goes and I would encourage any of the homeowners who are currently dissatisfied and those who are here tonight, if you will call me, Nancy Link, I would be happy to come out. We are on a spray program for spraying the weeds. We try to do what we can and so we do want to be cooperative and I am sorry that there are people who are dissatisfied. De Weerd: Thank you. Rountree: Thank -- Bird: Madam -- yeah. Question-- De Weerd: Mr. Bird? Or Mr. Rountree. I'm sorry. Rountree: I just said thank you. De Weerd: Oh. Okay. Mr. Bird. Bird: Nancy, I got a question. Do you have any problems giving us the rounds of golf you play -- was played last year? Link: I defer that to our attorney. Bird: Okay. I didn't know. Meridian City Council July 27,2004 Page 17 of 56 De Weerd: Thank you. Gasaway: My name is Ellen Gasaway and I live two doors down from Nancy and I want to know if she can look out her back window and not see weeds. Link: Would you like me to respond that? Gasaway: Yes. De Weerd: We would, but we are not going to start a debate. Link: And I know. Yes, I do see. I agree completely with Mrs. Gasaway. I would just like to educate people on some of the reasons why that is. The water system doesn't go to the edge of the golf course on that back nine, the old nine, and so there isn't a way for us to get the pressure to water that area and so even if we over-seed, which we have done a number of years ago, trying to get that grow in grass, it just dies for lack of water. But I agree with you, I'd like to see grass there. Corrie: Good evening, Mayor, Council. Jeri Corrie, I live at 1980 Pine Way. We have lived there 22 plus years and the maintenance has never been up to par. My husband, being the past mayor, dealt with the lease and understood that it was a very tight lease and that the responsibility for the maintenance was with the Cherry Lane Recreation. A couple of months ago I called Cherry Lane Rec. to ask if after 22 years they would co- share the cost of trimming a tree. It was -- it's a huge tree, it's on the ninth hole -- no, excuse me, 17th hole and needed to be trimmed back. They could not even as much as cooperate to pay 50 percent of the cost of that tree without having a board meeting. I said, well, you need to consider it, because if you don't, I'm going to proceed. So, 50 percent of that tree has been trimmed, the other part of the tree is clear down on the greens and on the back area where the mower, who comes out every morning and mows the greens, cannot even get around there. It is particularly important that the value of our property be kept up to the highest amount, but over 22 years we have seen them operate the course, take in all the revenue, support several families, and not pay the City of Meridian anything until the 18th hole and the club house was put in, of which the City of Meridian gets 6,000 dollars. Any other public course that is operated efficiently is taking in sufficient fees to manage their course. I am not interested in voting for a private entity to have bonding and revenue sharing when they take all of the receipts and put nothing back into the maintenance of the course. Thanks. De Weerd: Thank you. If you will please -- I know it's emotional, but if you will, please, hold your applause. And, again, Nancy, this isn't a debate, 1-- Link: I understand that. I just would like to make one point of education for people to realize that we are paying for the clubhouse and we also subsidize by the passes that were given to the construction company that built the new nine and put in the water system there for, you know, several thousand dollars a year as subsidizes in free passes to those companies. So, it's not just the amount of the 6,000 dollars a year, Meridian City Council July 27, 2004 Page 18 of 56 there are other things that we have in kind given to the construction and the maintenance of the golf course. De Weerd: Okay. If we want to move this along, Mr. Wardle, do you have any wrap-up remarks? Wardle: Wrap-up remarks, I would like to ask just one more time if there are any specific comments on the bonding option? De Weerd: If you will, please, state your name. D.Gasaway: I'm Don Gasaway. De Weerd: Thank you. D.Gasaway: The attorney mentioned that there is a problem with the city lending their name to a private enterprise and that applies to a general revenue bond, does it, or a general obligation bond or not? Nichols: Madam Mayor, Members of the Council, for example, the city couldn't make a loan to Cherry Lane Recreation for 1.5 million dollars. The city can improve property that it owns, but it can't just -- it couldn't just write out a check for 1.5 million dollars to Cherry Lane Recreation and have them -- and act like the bank. That's part of what that Constitutional provision is. D.Gasaway: Oh. Okay. So, it does not apply to a general obligation bond? Nichols: The general obligation bond, if it were approved, would be to improve city- owned property. D.Gasaway: Okay. Nichols: If that's what the Council declded to do. D.Gasaway: Okay. Thank you. Nichols: And it would -- and, Madam Mayor, if I may, it would not -- under those circumstances, it would become a city project, city contracts, and so forth in terms of those -- how those things would be done, the city specifications. D.Gasaway: The city would be in control, then? Nichols: Yes. De Weerd: Control of what? Meridian City Council July 27, 2004 Page 19 of 56 Nichols: Madam Mayor, Members of the Council, with regard to the actual infrastructure improvement and the construction of it. We would need to cooperate with the lessee -- De Weerd: It doesn't involve the lease, though. Nichols: It doesn't involve changing the terms of the lease, unless we -- unless you find a way to do that as part of the negotiations in connection with Cherry Lane. De Weerd: Thank you for that clarification. G.Gasaway: But the money would be under the city's control? Nichols: Yes. G.Gasaway: Thank you. Zaremba: David Zaremba again. Sorry to prolong this. Having read the lease, but not being a lawyer, I do concur that the lease is very one-sided. Twenty-five years ago they obtained the right unilaterally to agree -- to extend it with no changes for another 30 years. The city was not given an option to make any changes at that point, the way I read the lease, and the way Mr. Nichols has represented it. In the discussion of the bond, I would comment that I don't believe many of my neighbors or other people that I have talked to in the city would be willing to contribute money of the city's, when we get so little in return, either in the way of cash, which is only 6,000 dollars beginning a couple years ago and going on for the next 30 years, 6,000 dollars a year, or in the way of pride. We get no pride out of it. I have talked to many golfers who golf other courses and they make it very plain, they don't come here because of the maintenance and because of the attitude of the people they run into when they -- they try and get here. They feel insulted. So, I would like to make an alternate suggestion for exploration. I do think many of the people of Meridian would support a bond that would buyout this contract. I think we need to get this in the hands of our parks department, it would probably be cheaper to buy them out and end up maintaining it ourselves. I don't know that for sure, but I think a lot of people would like to see that explored, if possible. De Weerd: Thank you. Wardle: All right. Thank you very much. I'm going to wrap it up now. I'd like to thank everyone for their comments and thank everyone for all of their e-mails and we did get all your e-mails and your telephone calls and you can still continue to contact me on these issues if you have other things to say. I'm certainly always here to listen to those. On the issue of the bond -- and I'm going to step real quickly into my Council role. I feel that I was a fact finder in this effort and so I have brought what I feel are our -- most of the facts that I need to make to -- or, excuse me, that I need to make a decision. I believe that the golf course is an amenity to Meridian. I believe it is something which can certainly increase property value and that it is -- it is of worth. However, having talked to many of the citizens of Meridian, being one myself as well, I do not feel that the Meridian City Council July 27, 2004 Page 20 of 56 citizens of Meridian would support a 1.5 million dollar general obligation bond to fix the infrastructure of the golf course and as a Council person, it is my opinion that I don't feel that the City of Meridian should take that bond to its citizens and so that is my opinion. Rountree: That's your report and recommendation? Wardle: I have reported, I have held my opinion and my recommendation until this moment, and so that's my opinion. Thank you. De Weerd: Council? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: Mr. Nichols, drew up -- or pulled up on his computer the renewal. I'd like him to read it publicly, so that these people realize what we were against when we renewed this. Nichols: Madam Mayor, Members of the Council, just for reference, at the time that renewal came up, technically, the city had never performed a final inspection of the second nine, so keep this in mind when you hear this term. Renewal. Lessee shall have the option to renew this lease on the same terms and conditions for an additional term of 30 years, provided lessee is in full compliance with all of the terms of this lease at the time notice of intent to renew is given lessor. The city had not given notice of default at the time that the renewal was given. And they complied with those requirements for renewal. So, it's the same terms and conditions, as the lady says. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: If I could just clarify my earlier comments. I feel that the city has -- that the people of Meridian have higher priorities, such as public safety, transportation, and a number of other things and that I believe is the reason that they wouldn't support a bond and the reason that I wouldn't take that to them. De Weerd: Thank you for that clarity. Do the other Council members have any comments they would like to add? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: Just, I guess, a synopsis of what I have heard tonight is an indication of the 26 years of history we have with the golf course in the City of Meridian. The city being Meridian City Council July 27, 2004 Page 21 of 56 desperate in the poor economic times of the late 70s, willing to enter into an agreement and a lease of the language that we have and continue to have to live with today and the rocky road at best and diametrically opposed positions at worst, that we face and previous councils and mayors have faced since the 70s, 1978-79 time when the city took on the golf course. I, for one, want to find a solution. I am a homeowner, I am a homeowner on the golf course, as all of the rest of you are -- I think a good share of you are. I feel your pain, but I'm positive there is a solution out there. I don't have it today, we are probably not going to have it by the end of the summer, but I'm committed to continue to work on options. I have heard some things here tonight that folks have mentioned that have been thought of, but not necessarily from the public, that might very well need to be explored. I'm not terribly interested in litigation as a solution, but that's been mentioned by the operators of the golf course and at least that's how it was reported in the Statesman. I'll leave it at that. I won't go there. I don't think that that's a win-win for anybody. I think it's a lose-lose for both the city and the operators. But I'd like to offer that I had a silver bullet, I'd like to offer that patience is going to win out, my patience has long since left me on this particular issue, but I'm still seeking solutions and we will continue to find solutions. I appreciate Shaun's endeavor in covering some of this information. It's good information. I don't believe the Council is in a position this evening to make any rash statement about -- we are going to go forth and get this in the next month, because that's just not going to happen. We need cooperation of the neighbors, we need cooperation with the providers, we need cooperation within our Council and our representative legal counsels in this matter. Both sides, I believe, are going to have to become less galvanized than the way they are and are going to have to look at some concessions on both parties in order for this to work. If we don't get there, then, I don't know that we will ever find a solution, other than ones that aren't particularly palatable to me at this point in time. But thank you all for coming out and sharing your opinions. I appreciate them. I have seen things that you have told me. I water, I mow, I weed, I see things that shouldn't be happening on the golf course pretty much on a daily basis, yet I still love Meridian, and it's a great place to live. Thank you. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I concur with Councilman Rountree, but I'd just like to add some other stuff. I'm one of the few, probably, that was here when this was taking place and the deal with -- this wasn't a willingly contract, they -- some arms were twisted to even get Cherry Lane Rec. to take it, because nobody wanted it, and, then, we had a bunch of bankruptcies and stuff, but that's old story. I think it can be solved and it is going to -- like Councilman Rountree said, it's going to take both parties to get in there and work. I will say right up front that as far as I'm concerned, no taxpayer's dollar will go into it at this point, we just -- there is other things, like Councilman Wardle said, that we need the money for other than this. But I think we can work something out. It's been tough and we need to get together and get that course so that the people that live on it can be proud of it, too, and I'm like Charlie, I'm proud to live in Meridian, say I'm from Meridian, I just -- and it would be an entity that would really benefit Meridian if we get it up to deal MerIdian City Council July 27, 2004 Page 22 of 56 and I think it can be -- I think a solution can be worked out between the two parties. Thank you very much for coming. Keep writing letters and e-mails, call phoning, we will get this solved. Like Councilman Rountree said, we are not going to do it overnight, it didn't happen overnight, so give us time and we will get her solved somehow. De Weerd: Thank you, CounciL I guess I would have my statement. I live on the golf course as well, but I would also ask Council that we identify some next steps, because, as we all know, this has been going on for three years and I personally -- and I think the operators and the neighbors are all looking for how we are going to move forward and moving forward. There is -- the past is the past and we have to look at how we are going to move forward together in this partnership. I think Nancy and the neighbors have all said the same thing, we want a nice amenity, and we need to identify how we can get there. We want it green. We want it weed free and we need to get rid of our excuses and we are sitting up here adding to them and so we need to find some viable solutions on how we are going to move forward -- in partnership. We don't want to Micro manage and, personally, I don't care how much the city gets as along as it's green and it's weed free and it's something that is an amenity that we are proud of in our community. And it's the matter of how we are going to get there and I would say that we have a Council that is determined to get there and that's a good thing. Where the irrigation system is, we need to identify two. Where it is a system or it's the head or it's the coverage or the length of time it waters or whatever, but we do have to move forward in identifying those and just getting on, but -- Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I would suggest that maybe the next step -- you know, we can gather data forever and we can live in the past, which we needn't do anymore. It seems like that always gets in the way of trying to think about how to move forward. I would suggest either a facilitated or mediated discussion or dialogue between the Mayor and representatives of the City Council and along with our attorney, with the golf course operator and their legal staff, to see if there is some common ground on which we can attempt to move forward with some of the issues of the irrigation system and with our desire to have a clean and green golf course, which is -- sounds pretty simple, but is not. If we can't get that done, then, we will remain at an impasse and we will continue to bang our heads against the wall and I just throw that out for consideration. De Weerd: I don't know what a mediator would cost and, certainly, we can bring information back to Council next week and looking at that -- that approach and see where we can take it from there. I don't know, Mr. City Attorney, do you have any insight you wish to share on this? Nichols: Madam Mayor, Members of the Council, typically a mediator as such is not used unless there is an impasse between parties and I don't know that there has been that frank and open discussion between the parties in a fashion that leads us to know Meridian City Council July 27, 2004 Page 23 of 56 that impasse exists. I think there needs to be a -- maybe we are there, but I'd rather see an attempt made to find out, first, if the impasse exists and, then, we can decide whether it's something that can be mediated or whether it's the thing that Mr. Rountree raised that's not really in anybody's best interest but the lawyers and that's litigation. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I make that suggestion based on not what we heard this evening per se, but that helped, but previous reports from Councilman Wardle about discussions with the golf course folks indicated to me that there seemed to be a real unwillingness to even sit down and talk about the idea of a standard and talk about those kinds of things without a commitment on the part of the city to mediate or make changes in the irrigation system. To me, that's where we want to get, but I don't see that either side is willing to come off the position and so far the city's position is that we are not going to go there and the golf course's position as it's been portrayed to us is that they are not going to consider any changes either in the lease or agreements or to standards or any of those kinds of things without first the city committing. So, it seems that, in my opinion, I think we are at an impasse. De Weerd: Mr. Wardle. Wardle: Madam Mayor -- and just to wrap this up real quickly, when I made my report I gathered all the information that I had. It certainly was not an indication that I would stop working on the issue or that it wasn't important. I think the piece that got answered tonight was after exhausting all of the resources from the city, the only available one that I could see available to solve the immediate problem, which was the landscape -- or, excuse me, the irrigation system, was to take a bond issue to the voters and I did not hear -- I expressed my opinion on that issue and I didn't hear from the rest of the Council an indication that we need to go forth and pursue that and so I think we still -- it doesn't resolve the issue, but I think the taxpayers' dollar position has been resolved and so I would certainly be willing to work with the Mayor to look at other avenues of cooperation. De Weerd: I guess I would ask the attorney -- but in June it was decided not to budget any money, so Council made a decision at that point. It sounds that a decision has been made to not move forward in pursuing a bond without -- without a motion to start further exploring that. So, I think it -- and I don't want to put the golf course on the spot to ask any response to the conversation up to this point, but it might -- if we could have Councilman Wardle, myself, Mr. Nichols, meet with the golf course and have the initial conversation, see where we are at before we talk about mitigation or mediation and that sort of thing and we can report back in the next couple of weeks as to how those discussions went and where we go from there. Mr. Attorney, does that sound like a doable plan? Meridian City Council July 27,2004 Page 24 of 56 Bird: It sounds like a winner. De Weerd: Okay. Council, any-- Bird: It sounds like a winner. Let's do her. De Weerd: Okay. Rountree: I think that's what I had in mind. De Weerd: Mr. Wardle? Wardle: Sounds great. De Weerd: Thank you. Nancy? Okay. Thank you very much. And, again, thank you all for coming. It seems like there is never a decision made, but we are getting there and I think it's really important that we get to the table and start talking about this and certainly you can -- Nancy has offered to take your phone calls, but, also, if you would like to get your names and addresses to our city clerk's office, we can keep you informed of future agenda items and we certainly can do that. It's easier bye-mail, but if you can get your addresses to the city clerk, we would certainly appreciate that. And, again, thank you for coming out tonight. Okay. Nothing further, Mr. Wardle? Wardle: Nothing further -- excuse me -- further. We have Item No.9, which is the ordinance on the golf course, but we can move to the next department report until then. B. Planning and Zoning - Anna Canning 1. Downtown Transportation Management Plan: 2. Downtown Parking Study: De Weerd: Okay. And we will take further comment from those of you, who are here for Items 9 and 10, but at this point we have Item B, which is Planning and Zoning, our Director Anna Canning will talk to us about the Downtown Transportation Management Plan. Canning: Mayor, Members of the Council, I was talking to the Mayor the other day and she mentioned that -- who did you hire and it occurred to me that we hadn't told you that we had hired someone for the Downtown Transportation Management Plan -- or we are in contract negotiations anyway and that was with Tom Hudson, Hudson Company, and Theron Pierce, who is the transportation component of that, so I just wanted to let you know that we are in contract negotiations and those should wrap up pretty quickly here. The work is expected to start as soon as possible and they are certainly shooting for a couple of weeks, August 16th, to begin the project. And, then, likewise, we have hired a downtown parking study. It was also a contract for 6,000 dollars and Dennis Ferns is /" Meridian City Council July 27, 2004 Page 25 of 56 out of -- from Carla Walker and Associates will be doing that and they have set a date for the parking inventory and that will be August 11 th from 10:00 to noon, so if you see a few members of the city staff wandering around all downtown for a couple hours, we are just counting parking spaces. So, that will -- that study will only take six to eight weeks to complete and we will have that wrapped up this fiscal year. They were very patient. We started talking to them last summer and we finally got around to it this summer. We wanted to wait until the -- the first Hudson plan was complete, so that we knew what we were looking for. And that's it. I just wanted to let you know we had -- that we are working on those contracts. Item 8: (Items Moved from Consent Agenda) Item 9: Ordinance No. Amendina Unlawful Trespassina on Municipal Golf Course (First of Three Readings): De Weerd: Thank you, Anna. Any questions from Council on those? We appreciate you moving forward on both of these studies. It was identified as the next step in our marketing strategy report from Tom Hudson and his work that he did and these are very good, obvious, next steps. Okay. Mr. Nichols. Nichols: Madam Mayor, just that I need to address something with the Council before first -- for the title reading or anything on NO.9 or 10. De Weerd: Okay. I imagine Stacy left. I just wanted to make sure that the funding amendments for the study for the Downtown Transportation Study are included in these amendments. Rountree: It's in there. Bird: It's in there. Both of them. De Weerd: Is it? Canning: It was, Madam Mayor. De Weerd: Okay. Thank you. Okay. Council, any further questions or comments? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I think on these next two items we have never -- we have never had three readings. We need to have the attorney get us some steps on how we go about this. This is the first of three readings. De Weerd: Okay. Mr. Nichols. Meridian City Council July 27, 2004 Page 26 of 56 Nichols: Madam Mayor, Members of the Council, just -- I want to give you first a little background. At Council's direction we worked on some clean-up amendments and new language pertaining to golf carts and the golf course and that ordinance originally came before you as one ordinance amending different portions of the city code on both topics. Last Thursday or Friday Councilman Nary asked that the topics be split out into two separate ordinances for consideration of the Council and that's why there is delay in getting the documents to you, instead of having them to the clerk by close of business on Thursday. We didn't have enough time to get them put together that way. So, just so that you know now why you're looking at two, instead of just one ordinance, so that it splits out the golf cart issues separately from the trespassing issue. So, just -- I wanted you to be aware of that. State code provides that ordinances can be approved in one reading by suspension of the rules if Council unanimously approves it and that has been your typical manner for adopting ordinances. Councilman Nary in particular asked that these ordinances be considered in the usual fashion, which is to have three separate readings on three separate dates, so that amendments, if necessary, can be made, so that comment can be received on each one. So, the typical process would be for the clerk to read the ordinance by title only and, then, you can receive comments on the ordinance. And, then, if the Council approves the first reading, it moves the ordinance forward to a second reading at a subsequent meeting. If, at that meeting, the Council moves it forward again to the third reading, then, the third reading would be the decision on whether the ordinance is adopted or not. A motion to move to the second or to the third reading is not a motion to adopt; it's just to move the ordinance farther in the process for adoption. De Weerd: Mr. Nichols, I guess if there are any changes that are recommended, would that, then, start the first reading over again? Nichols: Madam Mayor, Members of the Council, not necessarily. It depends upon the content of the change. If the change is not substantial, then, it moves forward as amended for the second reading. De Weerd: Thank you. Nichols: Or the third reading. De Weerd: Okay. Any questions from -- Mr. Berg? Berg: Madam Mayor, I just want to make a point that there are copies of both ordinances in the back of the room. They are separate. They are the most current ones that we have as amended by the attorney on Monday. De Weerd: Okay. Thank you. Okay. If, Mr. Clerk, you will, please, read Item NO.9 by title only. Do we have a number for that? Do we assign a number during the reading stage? Yes. Meridian City Council July 27,2004 Page 27 of 56 Berg: Okay. Thank you, Madam Mayor, Council. This is Ordinance 04-1092. De Weerd: Thank you. If you will, please, read that by title only. Berg: Thank you, Madam Mayor, Members of the Council. An Ordinance of the City of Meridian providing for a new section of the Meridian City Code to be Section 6-3-5-A-1, entitled unlawful trespassing on municipal golf course and a new Section 6-3-5-A-2, Penalty of Chapter 5, Title 7, providing for conflict, validity, savings clause and providing for an effective date. De Weerd: Thank you, Mr. Berg. You have heard this ordinance by title only. Is there anyone who would like the city clerk to read it in its entirety? Okay. Mr. Nichols, I guess I do have a procedural question. Do we take comment on this or do we take public testimony? Do I -- would I be required to swear in anyone wishing to provide comment on this item? Nichols: Madam Mayor, Members of the Council, this is not a quasi-judicial proceeding; it's a legislative proceeding. Therefore, the -- any of those offering input do not need to be sworn. De Weerd: Okay. Thank you very much. Okay. Item 9 before you is the amending of unlawful trespassing on municipal golf course. Is there anyone who would like to provide testimony on this item? I will note that we do have a couple of e-mails regarding this and I believe, Gordon, I will mutilate your last name and I know you just said it to me, but Gordon provided -- and we also have something from Mr. John Hedrick, as well as Tom Clark, and a response from our meeting last week dated July 25th from Cherry Lane Recreation, Inc. And those are on the public record. So, is there anyone who would like to make comment on this item? R.Zaremba: Thank you for the opportunity on this ordinance. My name is Renee Zaremba. Same story, unfortunately. I am in disagreement of paying a hundred dollar fine to gain access to an area that I have to maintain due to the inefficiencies of the landlord in keeping the course maintained at a level that will prevent weeds from going into my yard, increase of pest control or problems with pests, as well as the fact that I have to pay someone every week to come on the golf course to mow this strip in front of my yard, as well as to weed the course itself. So, if I am going to continue to do that, I will not want to get fined a hundred dollars to maintain that -- to maintain the property and value of my own home. I think that's not fair. I think this is another way to get around an ongoing issue and I think that, you know, I need to have access to the course in order to continue to maintain the property that's in front of my back yard. De Weerd: Thank you. Chief, I guess I would like you to make comment on our current ordinance and the enforcement thereof. I think that conversation was part of the record last week on one of the reasons this ordinance is being changed is it was the impression that any violation was a misdemeanor, which was you go to jail and I wanted Meridian City Council July 27, 2004 Page 28 of 56 -- and that your officers would have to come and personally take reports. If you can, please, comment on that, I would appreciate it. Musser: Madam Mayor, Members of the Council, in regards to a portion of the proposed amendment change here, we were looking to decriminalize trespass by making it an infraction, as opposed to a misdemeanor. A misdemeanor is punishable by up to 300 dollars fine and jail time as well. There is a misconception that you have to go to jail at the time. However, an officer can issue a citation summons for the offense, as long as the party witnessed it is willing to sign on that citation summons or we can also take a report and route the report into the prosecuting attorney and a summons or a warrant can be issued out from the prosecuting attorney by appearing before a judge. The main issue that we were after, though, is, apparently, there was some confusion on third- party relays where perhaps an agent of the recreation company, the tenant of the golf course, would see something or to be a violation going on and trying to make a timely response out, we have problems making contact with the people or getting with them or ultimately having a signature there, you know, by the person that actually witnessed it. This presents a problem for the officers, they have to make contact with people and sometimes it's a wee bit of a bluff by some officers to tell people, well, you need to comply or you may end up going to jail. Not really good business or appropriate practice on our end of it, something we have discussed, and that's one of the other things we are looking at here for decriminalization, it moves it into a realm where we can issue just a citation for an infraction, which is considered a civil offense. I would agree that perhaps the fine is a little steep, it's the highest allowable amount that we have at this point, however, when we were doing the research on this instance, that was one of the things that we failed to convey is to what would be a reasonable fine at this point on it and it ended up just being put into the hundred dollars. However, the Council has the option to reduce that, amend the fee down to what they think would be appropriate on it and, then, carry it forth otherwise. And, hopefully, that answers part of your questionnaire as to the misdemeanor versus infraction aspects of this proposed ordinance amendment. De Weerd: Thank you for clarifying it. Just for, I guess, reference, what is a speeding ticket and I guess it's double in a school zone; correct? Musser: Well, Madam Mayor, Members of the Council, speeding tickets are relative to the offense being committed. Usually you're in a vicinity of about 47 dollars on an average speeding violation. It can be up to 100 dollars under city ordinance in a school zone for a violation and you also have the 20 miles an hour over runs it up to near a hundred dollars for a speeding citation as well, plus depending on the circumstance you could be looking at inattentive driving or reckless driving, which are both misdemeanor offenses, as opposed to infractions, but they could involve speed. De Weerd: Okay. Thank you. Rountree: As well as court costs. Meridian City Council July 27, 2004 Page 29 of 56 De Weerd: Yes. Yes, please. Mr. Casey, it sure is nice seeing you. Casey: I didn't really plan this, but -- Madam Mayor and City Council -- De Weerd: Please state your name. Casey: My name is Walter Casey. De Weerd: Thank you. Casey: I live at 3640 Sugar Creek Drive and I have one problem with your -- well, I don't know what to say. I guess the trespass. If I want to go to my neighbor's right next door, I got to go out on the golf course and go back into their house or I have to go clear on out to the street and come in around the hedge and back into the front door. Now, I don't think that's reasonable trespass. I'm not crossing the golf course, I'm just simply going next door and maybe the chief would like to respond to that. De Weerd: Well, we will ask him to respond if we need to at the end of all the comments. Okay? Casey: Okay. Thank you. De Weerd: Thank you all. Is there any further comments? Zaremba: Madam Mayor, Members of the City Council, David Zaremba again. It's been awhile since I read their lease, but my memory is that one of the issues that the golf course probably raises is a safety issue and this is not something that impacts the city, since their lease, I believe, requires them to indemnify the city against any safety issues that happen during their management. So, this appears to me to be something that, again, benefits one private enterprise with -- actually, I got one of my questions answered I was going to ask and Chief Musser has answered -- it's the police that would have to respond to this and it's the city that would have to pay for the enforcement of this. One of my other questions was who collects the 100 dollars? I'm guessing if the city enforces it, the city keeps the hundred dollars. I would hope that's the case. But I do feel that in this format it unfairly benefits a private enterprise different that any other public property or any other trespassing. I certainly believe they need to defend themselves against anybody that would maliciously cause harm to the golf course and the city as well wants to make sure that that's prevented. But in this format - - and I believe some other people will talk about it as well -- the people who are likely to be subject to this are the neighboring homeowners who are trying to protect their own property and actually help the golf course with the maintenance and perhaps children who are taking the shortest path to school and I believe that just needs to be addressed in a different manner. We have a case here where the golf course is wanting something to happen, we all know from previous discussion that there is things that the city would like to have happen. The way to have those happen is to get together and renegotiate the lease. To me this is a back door way for them to get something that they want Meridian City Council July 27,2004 Page 30 of 56 without the city getting anything that it wants, in addition to the city getting some extra work and I would be against it. Thank you. De Weerd: Thank you. Margulieux: My name is Gordon Margulieux and I know that you have mentioned you were going to put my e-mail in the record, but there is some questions in it that I'd still like to get answered, because when I read the proposed ordinance, there is no exceptions, it's the entire area of the golf course and for the last 25 plus years there have been people living on the golf course, living in the areas around there, and using those paths that are the walk paths. Not harming the golf course, they are not splashing in the pond and they are not running across playing football on the greens, they are just walking in the evening time enjoying just the surroundings. The question would be is would those people be ticketed and if it was a family of four, would it be 400 dollars? And I answer to the question of how much -- if that was kind of high, the golf course ordinance -- the golf cart is also -- would be punishable by an infraction of only 25 dollars. I mean, you know, if you drive in a golf cart on the public street you could be charged only 25 dollars. So, I'm not sure exactly how all the details fall in. Plus, I'm also one of those ones that do maintenance around the golf course that they don't do, like the weeding and the cutting of the branches. If I'm on the other side of the golf course -- or on the golf course side of my fence, could I get ticketed for pruning my trees or for spraying for the weeds? I think maybe some of the solutions to those could be a buffer zone, to say that if you own a house and you're doing maintenance on that side of the house at a certain amount of distance into the golf course is a no ticket zone, but I'm not sure that's a question that is not answered by the ordinance and I think that's a -- I think that we have to deal with. The other one is that, again, for 25 years plus they have been -- people have been walking around there and all of a sudden they are going to appear on the golf course and they are going to get ticketed, because there are no zones. I only know of one sign that says -- by the irrigation district that says don't walk here. But, other than that, I know of no signs that say this golf course is off limits to pedestrians or bike riders. And so my concern would be all of a sudden they are going to start -- and so whoever does this, whether it's the city or the golf course, are they going to have to be required to put signs up to notify those people that things have changed, like they do when they change -- when they changed Cherry Lane from around 50 miles an hour to 35 and put little flags up saying beware -- we are going to have to do that and who pays for that? I'm not sure. Other issues I have is who issues the tickets? I know that on the 15th of June the police chief had mentioned that they could actually give the authority to the golf course employees to ticket. I think that would be a wrong move. I think that would lead to inconsistencies. I know I have been on the -- many times on the vindictive side of the golf course, even when I didn't do anything, but they thought I did, and I'd hate to be on that side again just because they felt like it. And so there are no -- there are some questions about the ordinance that I'm quite sure about and although I have filled out a lot of questions, I'm not sure if you have any answers to them. De Weerd: Thank you, Gordon. Any questions from Council? Thank you. Meridian City Council July 27, 2004 Page 31 of 56 Crandall: My name is David Crandall and I'm actually glad I stayed, because this is an issue that will have a direct bearing on my responsibilities to James Place. I'm the neighborhood manager for James Place, which is a senior citizens community, a gated community with a perimeter fence. It happens to coincide with the fairways. One of my responsibilities is about once a month to walk the perimeter fence. I'm looking for loose posts, loose rails, just to make sure the integrity of the gates and the fences themselves and the most practical way to do it is to walk outside, which is on the golf course property. If I was trying to have access to each persons' backyard, it would be very difficult and very time consuming. So, I would have -- I would have some concerns, because each time I do my walk around I would be subject to a hundred dollar fine and a misdemeanor arrest and going to jail and that wouldn't -- that wouldn't be nice at all. So, I hope in your considerations on this you recognize that you do have a unique community of James Place that does border the golf course fairways and it is one of my responsibilities to maintain that perimeter fencing and I need access to the outside. Thanks. De Weerd: Thank you. R.Zaremba: Renee Zaremba again. I wanted to make two quick short points. The first is many many families use the access roads after hours and many children use that for going to school and it was brought to my attention that in the recent USGA report by the golf course committee, they did recommend in one particular stretch that that pavement gets graft or paved and another alternative is put up the -- what is it, the netting to prevent -- for safety when there are people walking across that pavement and, then, the other issue I want to make is I think that we need to look at recommendations -- I mean if you are spending a lot of time and resources and looking at solutions to the golf course across many different issues, it doesn't seem like we are really executing any other recommendations or even the recommendations are even being considered. And I think that this is another example of that. There are other alternatives in other reports that resolve this problem without fining people who live in the area that use that road for access to schools and for walking -- casual walking. And the other point I want to make is there are trees that are donated by the homeowners for -- on the golf course and my neighbor just donated four trees to put on the golf course and currently there are no irrigation systems to water those four trees and the four trees were placed on there to prevent balls from going into our yards. So, if this type of ordinance exists, then, we need access to water those trees, to beautify the golf course as much as we can, as well as -- and what is going to be the problem when golf players are playing on the golf course and they come into my yard to trespass to pick up their ball? Is that trespassing? De Weerd: Any further comments? Lovan: Bree Lovan. I'm with Cherry Lane Golf Course. De Weerd: And if you can -- ( Meridian City Council July 27, 2004 Page 32 of 56 Lovan: Oh, I got to go down. Sorry. I guess in part of this I am confused, because the City of Meridian has an existing trespassing ordinance; am I correct? According if -- trying to do something to decriminalize, make it less of an infraction. De Weerd: The changes our outlined -- or underlined. Lovan: Underlined? De Weerd: Uh-huh. Lovan: Okay. I have heard a lot of testimony tonight on a lot of homeowners that care and they come out, they take care of -- they have to walk a perimeter fence, et cetera. But on the landing area they are talking about or the one part -- you know which one, on number three that goes across there, that's a landing area for golf balls. I have been out there at 10:00 o'clock and had people walking across there on lady's day -- oh, well, this is the way to get through here. I'm not going to walk clear around. And I says for your safety -- because I was playing, I didn't identify myself -- for your safety you need to know this is a landing area, you could be hit by a golf ball. Well, I'm moving, so it doesn't matter. You know, that's -- that's the part Cherry Lane doesn't want to see is people getting hurt, people damaging property, people running with their dogs out there, throwing frisbees, baseballs, whatever, when there is still golfers out there. It's an issue. It's not saying we are trying to be ogres about it, we want everybody's safety, but we also want to have a means than talking ourself until we are blue in the face every night and we are out there five, six times a night with people with their dogs, with their frisbees, kids playing football -- those are the types of things we just want to make the public aware of that can be a safety issue. Thank you. De Weerd: Thank you. Mr. Nichols, I guess I would ask, you know, the changes that are being recommended on this, how it changes what is currently on the books. Nichols: Madam Mayor, Members of the Council, what was presented to you by -- I believe it is -- I can't recall whether it was the police department or Councilman Nary's experience as a prosecutor -- was that for the current trespassing ordinance to be enforced at the golf course requires that the individual be told to leave and they refused to leave and the problem the golf course has encountered, as Mrs. Lovan testified to, was not the folks taking care of the weeds or the trees and those sorts of things, it was the jogger that ran in front of Councilman Rountree's party here this spring when they were playing, that sort of thing, that people that weren't playing golf and they weren't maintaining property, they were doing other things, and so the change that's reflected in this ordinance is to specify who can be out on the course regardless of who the operator is, whether it's Cherry Lane or the City of Meridian or somebody else, who is allowed to be on the course. Some of the testimony that we have received tonight indicates that some folks think certain times it's like a greenbelt and the city has leased this ground out and didn't reserve any pathways or recreation times or picnic areas or anything as part of that lease. So, the provisions in the lease are actually partly based upon Meridian City Council July 27, 2004 Page 33 of 56 municipal trespass -- municipal golf course trespass ordinances from other places. Specifically we looked at McCall's, even though that's a city owned and operated golf course. So, that's -- you directed us to come up with a trespassing on the golf course ordinance. We worked with the prosecutor's office to develop that ordinance and ran it past the police department and that's the genesis for this one. The difference between the existing ordinance, which will still be in place, so that if the golfer who retrieves the ball from Mr. and Mrs. Zaremba's backyard, to be trespassing would have to be told to leave and, then, they refuse to leave. And so that's how the differences are here between these. De Weerd: So, as I understand it, right now it's they have to be told to leave and if they don't leave, then, they are in violation? Nichols: Right. De Weerd: And the revision does what? Nichols: The revision applies just to the golf course and, in fact, makes it a per se violation. If you're not one of these categories, then, you can be ticketed for trespassing. De Weerd: Mr. Wardle. Wardle: Question for Mr. Nichols -- and I believe we have heard some good comments tonight about maintenance of certain areas of neighbors' yards and I certainly agree that we need to craft some sort of language to allow people who are living on the golf course, even if they are maintaining a fence, whether it be painting a wrought iron fence -- certainly I don't think that we would expect them to do it from their side of the fence and so I think that whether it be a buffer zone or some of those issues, I think those are very good comments and we could add that to the list of -- list of persons who are allowed to remain or enter the premises of the golf course. So, I think that maybe a number eight could be crafted. Would that significantly change the ordinance or is that a -- something we can -- Nichols: Madam Mayor? De Weerd: Yes. Nichols: Madam Mayor, Members of the Council, if you want to identify additional categories that you want us to include in the ordinance, I would prefer that you do that and, then, we bring you back a new ordinance, rather than a second or a third reading, because we like to have it identified and we'd like to have time to try to think through what that means, how do you define the buffer zone, if you use that comment, how do you define maintenance, how do you get really at the issues that the golf course lessee was bringing to your attention in terms of safety issues. It's not just safety issues, but maintenance issues, dogs and those sorts of things on the course. So, if you want to Meridian City Council July 27, 2004 Page 34 of 56 identify some specific things and we will go back to the drawing board, we will put more stuff together, we will run it past the prosecutor's office for their input again and the police department and get something back to you differently, if you will direct us how you want that done. De Weerd: I appreciate those comments. I guess -- yes, chief. Musser: Madam Mayor, in conjunction with what Council has made a recommendation on, I would further proffer this, is if the Council so decides to withdraw this ordinance at this point, I would propose a meeting at the police department at 7:00 p.m. on August 9th, to see if we could enter into some of this cooperative era of meeting and cooperating with the neighbors that the Cherry Lane Recreation alluded to earlier in our previous discussions and meet with these homeowners, so we could define some of those additional items for inclusion in here as to what those things would be in terms of what would be allowable on the golf course. I will make myself available to help facilitate and sit down and do that, so we can at least come to some sort of agreement on it if the Council would like to so move that direction, because I think it's obvious to myself and from what I'm hearing from Council as well is that there are going to be some other pieces that need to be added on here. De Weerd: And I appreciate that. I guess one question did come up. We did try and notify all of the homeowners associations. We took the Secretary of State's list and I think in Cherry Lane -- Lakes at Cherry Lane No.3 we didn't have a current contact, it was from 2003, but -- so if you all have homeowners associations that get information out to you -- and, again, I would ask you to get your names and addresses, e-mails.to the city clerk, so we can keep you informed, but, chief, I appreciate that offer. I guess, Council, I would ask that -- what -- your ideas on deferring this. This is why we split the two ordinances, so that in -- Rountree: Madam Mayor? De Weerd: -- maybe in anticipation of this. Yes, Mr. Rountree. Since I can't finish my thought with you sitting next to me -- Rountree: Well, you said something earlier this evening about being short of words or not being able to speak in a certain time and I'm not sure that I've noticed that's the instance, so I'm sorry I interrupted you, but I just felt compelled to do that. De Weerd: I think we need to count words on the record, because I think he's used more than I have. Yes, Mr. Rountree. Rountree: Thank you, Madam Mayor. Maybe I'm just not as suspect and paranoid about this as I sense that there is, but put yourself as a neighbor, not of the golf course but as a neighbor, and you have an issue with a tree or a weed or a barking dog or whatever it might be next door to you. Are you compelled to freely go over there and do what you wish on your own accord at any point in time or do you do what I typically Meridian City Council July 27, 2004 Page 35 of 56 would do and go to the neighbor and ask permission to assist in removing the tree, clean up a mess, complain about a barking dog, whatever the situation might be. This particular ordinance has a provision that anybody can be on that golf course that's not enumerated in those that shouldn't be, as long as they have permission from the operator and keep in mind this operator is our neighbor. I have issues with the golf course. Always have and they know I do. But we talk. I have a neighbor who decided one day to dig a hole for a trampoline and used my driveway and my side yard as the haul road for moving the dirt out of his backyard, because he can't get in his backyard. Now, he did this while I was on vacation. I was extremely upset when I got home and saw this pathway through my side yard. He was civil enough to leave me a note that he was sorry he had done that, but he didn't bother to ask permission of anybody watching the home. The same neighbor asked me one day -- I got these big trees to plant in my back yard, what do you think about me driving on the golf course cart path back there to get in there and dump these trees off and I said it's not for me to say, but I would suggest that you ask permission of the golf course, knowing full well he wasn't going to get permission from the golf course, because he wanted to do it in the middle of the day. To me, I don't see the golf course folks as ogres on this issue. I think they probably would say, yes, very much, if you need to maintain your property and adjacent golf course property, because we either can't get to it or can't do it to your satisfaction, we would very much appreciate you doing that, provided that you're not out there walking your kids and your family through a fairway in a landing zone with people on the tee box that are teeing off golf balls and these people are oblivious to the fact of where they are. There are some serious issues going on on the golf course. I don't think we can -- as a city can condone Easter egg hunts on the golf course or joggers during the day when people are playing golf. It's not safe. I think we have a responsibility to provide some ordinance ability to take care of these issues. I also believe the golf course has a responsibility to be a good neighbor and we have a responsibility to be a good neighbor with them, even though we have to bite our lip occasionally. Ask them. I would be willing to bet -- and Mrs. Corrie provided a perfect example of they weren't going to cooperate, but they didn't say you couldn't do it, do your half and they got it done and the golf course didn't do their half, well, maybe some day they will get around to doing it, but they didn't say no. I don't know. I feel strongly about the things I see happening on the golf course that are wrong. I see people bringing their dogs to the ponds and working their dogs where people are teeing off across the ponds. That's wrong. They shouldn't be there. It is not a multiple use area. It is a leased golf course to the operators who have the sole responsibility of operating it as a golf course. Operation piece is not the subject of this ordinance. So much for preaching. But I see a need. I think the language is in here to make everybody be able to live with one another. If we have to get a little more specific about who can and can't be on there, I can go to that to some degree, but if it gets too -- if the list gets too long, it, again, becomes another useless piece of paper. That's my song and dance. Having said that De Weerd: That was a lot of words. Anything else that Council wants to add before I finish my statement? Meridian City Council July 27, 2004 Page 36 of 56 Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: Just real quickly, I appreciate the chief offering the police station to work with both golf course and the neighbors. I think it's important to have some additional community input and I would seek to -- however, I, like Councilman Rountree, don't think that we need to spell out every individual potential use. I certainly think we need to protect the neighbors and the homeowners which own property on the course and I think that's important, but I also think it's important to -- at this point what we are trying to do is we are trying to take what currently is a misdemeanor, which is a fairly serious offense, a jail-able offense, which is -- currently can be enforced under any of the activities that we are talking about today. That's the reality of today. But in my mind the golf course is not necessarily a -- it's not a public park, it is a golf course, and so if we can help to mitigate some of -- some of that undue process that has to do with the misdemeanor and still get to the same area, I think it would be important. De Weerd: Mr. Bird, do you have anything to add? Bird: No. I concur with Councilman Rountree. I believe -- and I understand where the neighbors, like the Zarembas are coming from and stuff, but I'm sure that if they will go over there and -- you know, and ask and the golf course would be -- would be willing to let them do that kind of stuff. I think it's just -- it's unsafe. I have golfed out there, seen people taking their dogs for a walk, had school kids going across using that covered ditch now as a pathway for them and I'd hate to be the golfer that hit one of those young kids and hurt them or something. I think this is -- I think this is an ordinance that ought to go forward for the second reading as stands. De Weerd: Okay. Well, I guess I will give my two cents worth, since no one has a choice. Yes, we will take another comment. If you will, please, wait until you step up to the microphone. And, again, restate your-- Gasaway: Ellen Gasaway, 1950 Incline Way, and I have a question. Would a golf course marshal settle some of these problems? It seems to me other golf courses have marshals and golfers and people adhere, because they know the marshal is coming very shortly. That's my statement. De Weerd: Thank you. No, David, I'm sorry, you have already been up here. Well, depending on what Council decides to do. If they want to move it forward for a second reading or not. If they make a motion, I certainly would entertain your further comments. You know, I guess we don't want to continue to reflect on the past and I think Nancy has extended an olive branch and it seems like they are very interested to hear what people have to say, but a lot of this on the trespassing, it's distrust and, you know, if you're going to be targeted, it's also a legitimate safety issue. You know, I live by hole three and my kid probably is one of the big -- I take her to school every morning, so I know she doesn't do it in the morning, but I do know in that USGA report they Meridian City Council July 27, 2004 Page 37 of 56 recognize that as a long stretch of fairway from Turnberry to Crooked Creek or to Silver Leaf and they suggested to put in a safe place that people can cross there, with the realization -- now, my daughter is three blocks from school, but she doesn't cut across there, she is walking one mile and, you know, there is some -- some issues in that regard, too, but I do agree with their safety issue, you know, and we can't -- we can't be with our kids every single minute and we can't -- I see joggers and walking their dogs -- it's a heavily used path, but it looks like a path and that's the first problem. It looks like a path and it needs to look like a fairway. Until it does people are going to use it. I also appreciate Gordon's comments on signing this. You know, where all do you put signs to tell the public this is trespassing and what the fines are? So, that's another problem. I guess we need to stop the history not talking to the neighbors, talk to the neighbors, let them know these changes are coming up, and seeing if they can be part of the solution. You know, I'm just not one that says policies and throwing out rules and fines change behavior. It's really asking people to come to the table and be part of the solution that brings us there and that hasn't happened and I guess that's why I appreciate Chief Musser's comments in saying let's bring people to the table and let's find a way that we can tell the people using it as a pathway what the dangers are and that, boy, wouldn't all of us feel bad if that child gets hit, but also realize, like the USGA did in their recommendations, that you need to provide something there, because that's an awfully long stretch and people will still be people and want to cross, so let's give them a safe crossing access point. So, I -- in my opinion, Councilman Bird -- I know you want to move this forward, but I think there are some things that can be discussed and it's healthy bringing people to the table and finding solutions. It may come back exactly the same as you have it here tonight, but I'll tell you what, having people be able to do it in a non-threatening and -- sitting up here, I always know that I have been on the other side of that podium, it's not comfortable, and that you can have a healthy dialogue and maybe find something that might craft it a little bit better or might not. But it is an opportunity for everyone to get together and share their views. So, Council, what would you like to do on this? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: I have a procedural question. Can we table this, hold it, move it on? What are our options? De Weerd: Mr. Nichols. Rountree: What's the right word? Nichols: Madam Mayor, Members of the Council, it always fowls up a good city clerk's numbering system to just table things and so I would suggest that if you want this to go through more work, that the ordinance be withdrawn, so that the number can be assigned to the next ordinance and that you direct whoever on staff, however you want to it worked -- however the Council wants this thing worked or looked at for Meridian City Council July 27,2004 Page 38 of 56 improvements. That would be -- if you're not going to move forward with it in essentially the same form, then, I would say it would be better to withdraw the draft ordinance and bring it back in a different form as a new one. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: In counsel's opinion, if we were to move it forward, at the same time move forward with the offer made by the police chief and something non-substantive came out of that, we could continue it forward. If something of substance came out of that, withdraw it on reading two and make those modifications and, then, move forward. Nichols: Madam Mayor, Members of the Council, the ordinance isn't approved until the third reading, unless until you waive those reading rules, so if you move it forward on first reading, it can still be amended or withdrawn and a new one prepared. De Weerd: Thank you, Mr. Nichols. I guess I would ask Council what do you gain? You can bring back this and ask for one reading with suspension of rules after providing the neighbors and the golf course a chance to come together and put their concerns on the table and see what comes back, so I guess I don't know what you gain. It's all the same. You can have three readings or you can ask for -- I guess have faith that people can live with what comes back. So, you're still up on me on words. Rountree: Madam Mayor, I appreciate the lecture. Having received answers to my questions, Madam Mayor, I move that we withdraw Ordinance 04-1092 for further input from the session that was identified by Police Chief Musser to potentially modify those persons -- the list of persons who can and cannot be on the golf course and that we defer this until such time as that can take place. Do we need a date certain? De Weerd: I think the chief offered a date. Bird: August 9th. Rountree: Until August 9th? Musser: August 9th. Rountree: Until August 9th, at which time it would be brought before the City Council for consideration. Bird: That would be August 10th. Rountree: August 10th. Yeah. Nichols: Madam Mayor -- Meridian City Council July 27, 2004 Page 39 of 56 De Weerd: Mr. Nichols is going to tell you, Councilman Rountree, we really need to have time for the attorney's office to work on anything that results after the meeting. Rountree: So, what's a date certain; do we know? De Weerd: So, when you withdraw you do not have to state a date certain. Nichols: No. Rountree: Okay. I withhold my comments about date certain. De Weerd: Okay. And we will, then, renumber the Item No. 10 if we need to. Do I have a second? Wardle: Second. De Weerd: Okay. It's been moved and seconded to withdraw Item NO.9 and ask that Chief Musser pursue with the meeting among the neighbors. Is there any further discussion? Rountree: I have none. Wardle: Madam Mayor? De Weerd: Yes. Wardle: Just within further discussion, because we do not have a date certain, as soon as we can after that August 9th meeting I would like to see it before the Council. De Weerd: I think that's duly noted by the city attorney. Wardle: Thank you. De Weerd: Thank you. All those in favor say aye. Those opposed nay. Okay. The ayes. Have it. MOTION CARRIED: TWO AYES. ONE NAY. ONE ABSENT. Item 10: Ordinance No. : Amended Allowance for CLR Equipment for Transit on City Streets Golf Course and Use of Golf Carts in Meadow Lake Village (First of Three Readings): De Weerd: Okay. Item 10 is now Ordinance No. 04-1092. Mr. Clerk, will you, please, read Item NO.1 0 by title only. Meridian City Council July 27, 2004 Page 40 of 56 Berg: Thank you, Madam Mayor, Members of the Council. Ordinance No. 04-1092, an ordinance of the City of Meridian providing for a new section of the Meridian City Code to be Section 6-3-5-A-2 entitled Penalty and amending Section 3-B-1 and to provide for a new 3-B-2 of Chapter 5, Title 7, and to renumber the present numbers thereafter to allow Cherry Lane Recreation equipment to operate on Meridian city streets while in transit to the golf course and to allow residents of Meadow Lake Village to use golf carts throughout that subdivision and providing for amendment to Sections 5 of Chapter 5, Title 7, Meridian City Code, to provide that violation of the chapter are punishable as infractions with a set penalty of 25 dollars, providing for conflict, validity, savings clause, and providing an effective date. De Weerd: Thank you. You have heard this ordinance read by title only. Is there anyone who would like to hear it read in its entirety? Hearing none, is there anyone who wishes to comment on this ordinance? Margulieux: My name is Gordon Margulieux and I generally agree with the ordinance, with only one exception. There is only one -- as far as I know, one storage area. Instead of just listing it as a storage area, I believe we should have it as a specific address. That way if the storage area changes, there could be some feedback as to whether or not this ordinance is still applicable or is necessary. Certainly if it moves farther away that might cause some other traffic, so my recommendation is that instead of just listing it as a storage area, that we actually give the specific address to it. De Weerd: Thank you for your comments. Is there anyone else who would like to comment? Yes, sir. D.Gasaway: My name is Don Gasaway and I only have one question. I thought at the time the clubhouse was built weren't there provisions for the shed at that time being over around -- somewhere in the area of the clubhouse? I can't remember exactly. I think there were. And so the question is -- De Weerd: The answer is I don't know, but does -- Rountree: Madam Mayor? De Weerd: Yes, Mr. Rountree. Rountree: I believe the answer to that question is it was talked about -- I believe there was a suggestion made that a plan be submitted to the city that would include that, but to my knowledge that's never been done. D.Gasaway: Are you positive? Just asking. Are you positive about that or is that just-- Rountree: I don't -- D.Gasaway: Does P&Z -- I assume would P&Z have something on that? Meridian City Council July 27, 2004 Page 41 of 56 Rountree: No. Canning: Is this regarding a storage area? Their files are here at city clerk's office. We could possibly research them. It would take some effort, though. D.Gasaway: I'm just wondering if -- if it was in the plan to be done with the clubhouse? Rountree: No. D.Gasaway: You're saying, no, it was not definitely? Is that what you're saying? Rountree: That's my understanding. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I'm like Councilman Rountree, if I remember right, it was talked about. In fact, the location was -- they discussed putting a sign up where the location was going to saying future location of the maintenance shed or maintenance building and as never been done. And to my knowledge it's -- that's about as far as it's ever got. That's what I remember. D.Gasaway: Okay. That's all I need to know. De Weerd: Okay. Is there anyone else who would like to comment at this time? Okay. Council? Rountree: Madam Mayor? De Weerd: Mr. Rountree. Rountree: The ordinance provides for the operators of the golf course to utilize similar type equipment on city streets while in transit to the storage for the golf course. However, I'm confused by that paragraph, which is paragraph 1-B and paragraph two, at least they seem to be kind of canceling one another out and somewhat in conflict. I mean it allows for the exception of 7-5-3-B-1-B, but, then, it -- but, then, it goes on to state that you cannot operate them on Cherry Lane, so -- and that's where they would be operated. De Weerd: Mr. Nichols. Rountree: And if the lawyer language on that is fine, I'm okay with it. Meridian City Council July 27, 2004 Page 42 of 56 Nichols: Madam Mayor, Members of the Council, the intent of this change was to allow Cherry Lane to operate its equipment back and forth from its storage area to the course and so when looking at existing city code, which is a number two, or is the new two, since some of that equipment resembles golf carts or they are modified golf carts, we had to add in that except as provided. So, the only ones that, then, are allowed are, essentially, the equipment itself, but we didn't want any ambiguity about that part of it. Rountree: Okay. Thank you. De Weerd: Is there any further questions? Comments? Okay. Hearing none, chief, do you have anything you want to add over there? Do you need to add anything? Okay. Council, what would you like to do? Rountree: What was the number on this one? De Weerd: The ordinance number is 04-1092. Rountree: Mr. Mayor? De Weerd: Mr. Rountree. Rountree: I would move that we move Ordinance No. 04-1092 to second reading. De Weerd: Do I have a second? Does this motion die for lack of a second? Bird: Now wait a minute. I'll second, so we can have a vote. De Weerd: Okay. Is there discussion? Bird: Well, I -- Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I think that if we -- to me this is much more confining than the previous ordinance was and it seems we needed to get a lot more comments in on it. I would question whether we have had enough comment in on this, because you are taking some use of golf carts away from Autumn Faire and some of the subdivisions around the golf course that do use the golf course that do drive their golf carts over there now and you're not allowing them to come across Ten Mile or Ustick or Black Cat, nor Cherry Lane, and I just wonder if we have had enough input from the people surrounding it. That would be my only comment. Rountree: Madam Mayor? De Weerd: Mr. Rountree. Meridian City Council July 27,2004 Page 43 of 56 Rountree: I might comment on those. The current ordinance already makes those provisions. The only changes in this ordinance allows for equipment operation for maintenance of the golf course and allows for use of golf carts in Meadow Lake Village Sub, which is a subdivision that's an assisted living type of facility and they plan on utilizing golf carts as a means of providing mobility for some of the residents within that subdivision. Those are the only changes in the current ordinance. All the things you spoke to are already not allowed under ordinance. Bird: Yeah. You're right. De Weerd: Okay. Is there any further discussion? The motion is to move this to its second reading. I don't need a roll call vote to move it to second reading, do I, Mr. Attorney? Mr. Clerk? Berg: Yes. Error on the good side. De Weerd: Okay. We will error on the good side. Berg: And just a clarification. Is the second reading to the next meeting? Nichols: Yes, sir. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 11: Tabled from July 20, 2004: FP 04-038 Request for Final Plat approval of 30 single-family residential building lots and 5 common lots on 16.4 acres in an R-4 zone for Autumn Faire Crossinq Subdivision by Autumn Faire, LLC - south of West Ustick Road and west of North Black Cat Road: De Weerd: Thank you. Item No. 11 has been requested to table to -- and as Councilmember Bird had mentioned in his changes to the agenda, it didn't specify when, so we can table it to the next meeting. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we table Item 11 to 8/3/04. Rountree: Second. De Weerd: Okay. It's been moved and seconded to table Item 11 to August 3rd, 2004. All those in favor say aye. All ayes. Motion carried. Meridian City Council July 27, 2004 Page 44 of 56 MOTION CARRIED: THREE AYES. ONE ABSENT. Item 12: Tabled from July 20, 2004: FP 04-046 Request for Final Plat approval for 72 single-family residential building lots and 15 common lots on 31.35 acres in an R-4 zone for Fulfer Subdivision No.3 by Kevin Powell - north of West McMillan Road and east of North Ten Mile Road: De Weerd: Item 12 has also requested to table to August 24th. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we table Item 12 to August 24th, 2004. Rountree: Second. De Weerd: It's been moved and seconded to table Item 12 to August 24th, 2004. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 13: Tabled from July 20, 2004: FP 04-044 Request for Final Plat approval for 5 commercial building lots on 2.88 acres in an L-O zone for Lynnwood Plaza Subdivision by Busterback Development, LLC - north of West Cherry Lane and east of North Ten Mile Road: De Weerd: Item 13 has also requested to be tabled. Canning: Madam Mayor, on the last item, I just -- it occurred to me this is a little unusual. We are noticing that one as a Public Hearing, so I don't know if it's appropriate to table it, if that's okay, because it's being renoticed as a Public Hearing or if there is some other action we should take on that. De Weerd: Item 12? Canning: Fulfer. De Weerd: It doesn't say it's a Public Hearing. Rountree: But the request for table says it needs to come back as a Public Hearing. Canning: Correct. De Weerd: Okay. And it is being noticed for August 24th? Meridian City Council July 27, 2004 Page 45 of 56 Rountree: That's what the message said. Berg: Madam Mayor, Members of the Council, that's the request from an e-mail from Sonya. I cannot tell you that that's what we are doing right at this moment. De Weerd: Well, then, it needs one month in order to notice, so is August 24th appropriate? Bird: That gives you four Tuesdays. De Weerd: Oh, is it-- Berg: Madam Mayor, Members of the Council, it could be done to meet the notification, but is there an application that needs to be refiled that says that it's a new plat or-- Canning: The application has not changed, just the need for the Public Hearing. Would you like some -- Madam Mayor, Members of the Council, would you like some clarification on this? De Weerd: Yes, since we just passed a motion to table it. Canning: I'm sorry. I apologize. This is a bit of a confusing plat, because the ownership of the preliminary plat changed hands on a portion of this. Mr. Howell has acquired property from Mr. Goldsmith and is continuing to plat a phase of Lochsa. This is, actually, a phase of Lochsa, but there was a change done in previous phases of the subdivision which impact this one, so we have two separate ownerships now, so it's not a huge substantial change, but it was enough of a change, particularly with the different change in ownerships of the surrounding properties, that we felt it would be best to notice it as a Public Hearing and I apologize for not bringing this up earlier, it just occurred to me to -- Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: This states it's a request for final plat approval and we are going to final plat, why-- I mean the application is for a final plat approval, nothing about a Public Hearing: right? Canning: Correct. Bird: Well, for it to have a Public Hearing you have to have an application for a Public Hearing, don't you? De Weerd: I would defer that question to our attorney. Meridian City Council July 27,2004 Page 46 of 56 Nichols: Madam Mayor, Members of the Council, I'm somewhat complicit in this Public Hearing element, because of discussions with Anna. It's one of those where there is a change, it may not be a substantial change, but it's one of those where you just err on the side of having the Public Hearing. That's the way we viewed it in talking with Anna. It involves -- doesn't it involve the Moss parcel that was, you know, that existing house that was in the middle that involved, you know, the -- and so it was -- and it also involves loss of a common lot area, there is a change in some common lot, so there is enough change here that even though it technically probably meets the requirements for a final plat, it was just the kind of thing that was appropriate to bring before you in a Public Hearing format and make sure that nobody who bought lots or optioned lots or whatever nearby has an issue and so that's why we recommended that it be structured as a Public Hearing, even though that may be a bit of an overkill, but it's just one of those things where we were just trying to be careful so that we didn't get a problem in front of you later. Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: To follow up, Mr. Nichols, then, should we take this off the agenda or -- we just passed a motion to extend it to August 24th. Do we have to state in the motion that it becomes a -- can we do that without stating that it needs to be a Public Hearing or do we make a new motion? Nichols: Madam Mayor, Members of the Council, I think I believe staff has the ability to bring something up and say, look, this is important enough to make it a Public Hearing. Now, you can override that, but -- and the Council clearly has its own -- authority on its own motion to make something a Public Hearing. Moving it to the 24th, if that gives the clerk's office sufficient time to do the noticing, then, even though you call it tabled, they just simply provide the notice, they go out, it shows up on the agenda as a Public Hearing, those people that are entitled to be notified have the notice. So, the question would be whether the clerk's office can do it in time. De Weerd: Mr. Clerk. Berg: Madam Mayor, Members of the Council, the date of the 24th seems to meet the requirements to get it noticed if we get the proper information to put into the notice and provide information to the people in their notice that we mail out. Canning: Madam Mayor? De Weerd: And, Anna, I guess I would also like you to address who is paying for this, the noticing. Canning: We did -- Madam Mayor, Members of the Council, the first thing -- I did have Sonya check with Tara on the timing and the 24th was doable. We have sent a couple Meridian City Council July 27, 2004 Page 47 of 56 drafts of things already going back and forth on the wording for that hearing. I did inform them that they would have to pay for the additional noticing costs. We have not asked them to file a separate application, but it is -- we have informed them that they will have to pay for the noticing costs. De Weerd: Okay. Well, I guess I would ask that in the information we get we can get a little bit more information. All we have is to table this and that a Public Hearing will need to be held and no other information is available and I think that would be helpful. Okay. Is -- okay. We have -- we are moving on. Item-- Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I would move that we table Item 13 to August 3rd, 2004. Rountree: Second. De Weerd: Okay. It has been moved and seconded to table Item 13 to August 3rd, 2004. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 14: Public Hearing: Development Aareement for Lamont Kouba I Robnett Construction: De Weerd: Item 14 is a Public Hearing for a development agreement for Lamont Kouba and Robnett Construction. I will open the Public Hearing with staff comments. Canning: Madam Mayor, Members of the Council, again, this is one that usually comes to you on a Consent Agenda, but we have asked that it be a Public Hearing. Unlike the Item No. 12, this one has a very detailed description why that's necessary. This development agreement was initiated sometime ago, 1996, but is now being executed. That's one of the reasons for bringing it forward to you in a Public Hearing process. The other is to remove the requirement for -- that all the -- all the buildings on the parcel be approved through the CU process. The Lamont Kouba Robnett development agreement involves the Initial Point Subdivision as shown here south of Fairview Avenue. You just saw the subdivision I believe last month. This is the outline of that subdivision. Ultra Touch Car Wash is just to the north on the east side of that property and, then, they have a street that comes down in between them. So, this is the subject of this development agreement. All the proposed uses are office at this time, so staff did look at taking away the CUP requirement, in addition to the fact that it had been a long time since this development agreement was initiated and the Comprehensive Plan that's referenced in that document is not the current plan, so that we felt it was important to change that reference as well. Those are the three primary reasons we are bringing it to you in this Public Hearing form. The big issue, though, is the -- what this Meridian City Council July 27, 2004 Page 48 of 56 development agreement does do is it relegates 11 parking spaces on this property for the use of Ultra Touch and that has been a concern of the Ultra Touch folks, it's been an outstanding issue for quite some time, but we do have recorded easements in place and the plat, it did reference that cross-access and use of those spaces as well. Staff is satisfied that it meets the conditions of the original approval and is -- protects the 11 parking spaces arrangement as well. De Weerd: Thank you, Anna. Any further comment? Questions for staff? Is the applicant here this evening? You probably looked at our agenda and thought, boy, it's going to be a fast meeting. Robnett: Madam Mayor, Members of the Council -- De Weerd: If you will, please, raise your right hand. It is a Public Hearing, so I need to swear you in. Is the testimony you provide tonight the truth, the whole truth, and nothing but the truth, so help you God? Robnett: Yes, I do. De Weerd: Thank you. If you will, please, state your name and address. Robnett: My name is Mike Robnett. I reside at 655 Oakhampton, Eagle, Idaho. De Weerd: Thank you. Robnett: I'm here tonight to represent Mr. Lamont Kouba on this development agreement for Initial Point Subdivision. Lamont sold the front part to Ultra Touch Car Wash years ago and, then, he got the back half rezoned, started this development agreement with the city, and the use that he had intended did not go through and we were not involved in any of that process up until about six months ago we became involved with Mr. Kouba and we have put together this -- he still owns the ground and we are working with him to get it through the city. One of the biggest issues was the 11 parking stalls and we do have a recorded easement that allows Ultra Touch Car Wash 11 parking stalls on the property, as well as the required public access through to the property to the west. As far as the CUP goes, that was put on -- I believe it was a snowmobile shop that was going in there prior and so it was put on the property due to that and we are asking that that be lifted, because now we are just putting in an office complex with six office buildings all similar uses. So, with that I would love to answer any questions. De Weerd: Council, do you have any questions? Bird: I have none. De Weerd: No. Thank you. Meridian City Council July 27, 2004 Page 49 of 56 Robnett: Thank you. De Weerd: Is there anyone else who would like to provide testimony on this application? If you will please come forward. And if you will raise your right hand. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Bainbridge: Yes. De Weerd: Thank you. Please state your name and address. Bainbridge: Steve Bainbridge, 5317 North Brigadoon, Meridian. First of all, I want to just say I almost missed my golf tee time tomorrow just because of the meeting. Okay. Just real quick, the easement that Lamont Kouba recorded, I just want to make sure that that recorded easement on July 8th of 2004 by Lamont meets all the necessary requirements and complies with the Ultra Touch Conditional Use Permit and development agreement set forth by the city. That's the only thing I have. Thank you. De Weerd: Okay. Any questions, Council? Thank you. Is there any further testimony on this application? Thank you. Council, any comments. Hearing none, do we have a motion? Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the Public Hearing on Item 14. Rountree: Second. De Weerd: It's been moved and seconded to close the Public Hearing on Item 14. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Any -- Bird: Madam Mayor? De Weerd: Yes, Mr. Bird. Bird: I move we approve the development agreement for Lamont Kouba, Robnett Construction and to include all staff and public comments. Wardle: Second. Meridian City Council July 27,2004 Page 50 of 56 De Weerd: It's been moved and seconded to approve the development agreement on Item 14. Is there any further discussion or clarification? Nichols: Madam Mayor? De Weerd: Mr. Nichols. Nichols: Madam Mayor, I think Mr. Bainbridge needs an answer to his question and I believe, Anna, that Brad has reviewed the cross-access easement or parking easement and approved that, has he not? Canning: Madam Mayor, Members of the Council, yes, he has and Mr. Bainbridge called this afternoon and we talked to him briefly and Brad rechecked the easement and is satisfied that from the city's standpoint it does meet all the conditions of approval for Ultra Touch and for Initial Point. De Weerd: And so, therefore, there are no changes needed to this agreement? Canning: Correct. De Weerd: Thank you. Okay. Okay. Well, the motion in front of you is to approve Item 14. Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 15: Public Hearing: VAC 04-003 Request for a Vacation of utilities, drainage and irrigation easement on the interior lot line of Lots 22 and 23 of Packard Acres Subdivision No.2 by Packard Estates Development, LLC - south of East Ustick Road and east of North Locust Grove Road: De Weerd: Thank you. I think that's affirmative; right? Okay. Item 15 is a Public Hearing on V AC 04-003. I will open this Public Hearing with staff comments. Watson: Thank you, Madam Mayor and Council Members. I have the pleasure of presenting you probably the most mundane thing tonight, I hope. This is a vacation of an existing public utilities drainage and irrigation easement along and interior side lot line in Packard Acres Subdivision No.2, Lots 22, 23. I signed a lot line adjustment I think in May where they relocated that interior lot line. As part of that relocation they need to vacate that ten-foot wide easement that was created with the original plat. We only do that, so that there is no problems with the buildings being over the top of that. That's about all there is to it. There is no known utilities within that easement. We don't have any issues from any other utilities, so we recommend approval. Meridian City Council July 27, 2004 Page 51 of 56 De Weerd: Thank you, Brad. It must be mundane, since there is no one here to testify, probably except the applicant, but does the applicant have anything that he would like to add? Okay. That was my comments. Okay. Council, there is no further testimony on this item. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: Hearing no further testimony, I move we close the Public Hearing. Bird: Second. De Weerd: It's been moved and seconded to close the Public Hearing on Item 14. All those in favor say -- I'm sorry. Fifteen. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: I move we approve Item No. 15 V AC 04-003, vacation of utilities for Packard Acres Subdivision No.2. Rountree: Second. De Weerd: It's been moved and seconded to approve Item 15. Is there any further discussion? Hearing none, Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. Item 17: Public Hearing: CUP 04-014 Request for a Conditional Use Permit for a Planned Development for modification of an existing CUP in an L-O zone of Meadowlake Village Continuing Care Retirement Center (CCRC) by Touchmark of the Treasure Valley, LLC - south of East Franklin Road and east of North Eagle Road: De Weerd: And we did save the best for last. Item 17 is a Public Hearing on CUP 04- 014. I will open the Public Hearing with staff comments. Canning: Madam Mayor, Members of the Council, this is a request for a Conditional Use Permit for the planned development that is known as Touchmark and I'll get into the Meridian City Council July 27, 2004 Page 52 of 56 details of this. It's located in the center of the project, which we don't have a plat yet, so the full boundary of the project always shows up, but it's going to be right here, right in the center or the heart of the project and this project is -- it's called the Continuing Care Retirement Center and the lingo is CCRC. They very rarely refer to it in the full. So, if they slip into that acronym you will know what's going on. And as you can see, it is shown on the original concept plan, that octopus looking thing in the middle of the project. This was the original phase one Conditional Use Permit with the houses that are being constructed currently in this area. This was shown on the original phase. They are coming in now. And this is the proposed Continuing Care Retirement Center and it's in all phases of it. So, this is at full development. This is -- the road rings around it here. It consists of a lodge at the center of it, which basically is the community meeting rooms and various services and, then, you have senior apartments on wings off of it in these areas and, then, assisted living facilities to the south of the lodge in these areas here. The assisted living facilities, they are -- the first phase will just take one wing and that will be 34-units and the first phase will include two apartment buildings. You can see it best in the landscape plan. They have just shown phase one in this landscape plan, so it's got the two apartment buildings, which have approximately 60 to 70 living units. They haven't tied down the floor plan yet, so they are asking for a range of units. This is consistent with the concept plan approval, had a range on those as well. The square footage of that is about 25,000 to 30,000 square foot for the lodge and the commons building. The phase two would add the other two buildings that are currently shown -- not shown here and the other assisted living facility here. The Planning and Zoning Commission had a hearing on, let's see, July 1st, 2004. It was approved with the conditions in the staff report. It was actually kind of a resounding approval even. They had quite a few positive comments about it. Oh, which I should show you. This is the elevations of the project. This is the lodge with the clock tower. These are the assisted living facility elevations, so this would be down at the south. And, then, these are the senior apartment elevations. They are quite attractive, even more attractive than it looks like right on these slides. You will notice that they do have a fairly steep pitched roof, which was a topic of discussion. They do meet the planning _ - the zoning code definition for -- they meet the height limit, but the IVC definition is measured a little differently and they may exceed that, so we just wanted to get it clear at the Planning and Zoning Commission that that was a potential issue, although they didn't -- we didn't see it as a planning issue necessarily, but we did want to make sure that it was discussed as a possible exception to the code with the planned development. At the Public Hearing for the Planning and Zoning Commission Joseph Bullock from Touchmark testified in favor of the application. He is now in the Dakotas, I believe, and so we have a new representative here today and I forgot to look at his card before I came. His first name, I believe, is Mark and he will have to introduce himself, but he is the new representative for Touchmark. There was no other testimony given by the public and the key discussion items were the building height, as I mentioned before, the fire lanes and the parking, and I'll talk about the fire lanes just a little bit. The fire department does have access to the perimeter of the site and, then, these roads here -- you will see it looks solid there and, then, it looks a little less solid, it becomes too strips of concrete, rather than a solid concrete. They still can drive on those and so these kind of provide the internal access points to all the points of the building. These may need to Meridian City Council July 27, 2004 Page 53 of 56 swing in a little bit closer to some of those buildings, like in this case it may need to swing just a little bit closer, but staff felt that that could be accomplished without a major redesign, that it was just kind of a tweak with the existing pattern, so -- but it was brought up as an issue. And, then, there was quite a bit of discussion about the parking. The apartment units do have parking underneath. They have provided about 1.25 parking spaces per unit. Our code does not deal with senior facilities really well. The only kind of -- one that it has is for assisted living facilities or care facilities, assisted care facilities, and that's one per five beds. So, it doesn't really fit for any of this. So, there was just quite a bit of discussion at the Planning and Zoning Commission about whether 1.25 would be an appropriate standard for the apartments and I think that the end recognition was that that was a suitable standard and, then, for the assisted care facilities they actually seemed to have more -- they have more than one point -- they have more than one per five beds by a long shot and I think they -- so, they seem to have sufficient parking. So, there was no changes made to the original staff recommendations by the Planning and Zoning Commission and there would appear to be no outstanding issues before Council. De Weerd: Thank you, Anna. Is there any questions for staff? Bird: I have none. De Weerd: Would the applicant like to provide testimony? It is a Public Hearing, so I will need to swear you in. Is the testimony you provide tonight the truth, the whole truth, and nothing but the truth, so help you God? Mitchell: Yes. De Weerd: Thank you. Please state your name and address. Mitchell: My name is Mark Mitchell. I spent two hours with Anna on Monday. That's all right. We are new acquaintances anyway. I really don't have an awful lot to add to what Anna has said. We do strictly plan on complying with the recommendations the Planning and Zoning has made and I will simply open it up if you folks have some specific questions or need for further classification from us in regards to those recommendations. De Weerd: Thank you. I can add that you have such a quality development out there, you know, these are just such a privilege to see them come through. What a nice, attractive amenity to our community. Mitchell: Thank you. De Weerd: Councilman Bird, did you have anything? Bird: I have nothing. Thank you. Meridian City Council July 27,2004 Page 54 of 56 De Weerd: Anything? Rountree: I just had a -- I had a question. The roads in the facility in this and the surrounding area, are those public roads or are they going to be private roads? Mitchell: They are public roads that come off of Franklin into the second roundabout, which is -- Canning: Mark, there is a -- De Weerd: There is a pointer -- a laser pointer-- Rountree: I don't need any more specifics than that. It's a combination. Mitchell: Some public and a lot of private. Rountree: Okay. That's all I needed. De Weerd: It's public up to the second roundabout and, then, it's private; correct? Mitchell: That is correct. Rountree: Thank you. De Weerd: Any further questions? We are glad you lasted this out. Mitchell: I was really interested in the golf course discussion. I used to live -- Bird: You're part of the golf cart. Mitchell: Down the street from Keith's son, so -- I have moved from there lately, but I am appreciative of your comments about the care of the golf course. Being a golfer, it's nice to know that we know the safety aspect of the people crossing the course is being considered. Etiquette for two hours this evening. Thank you. De Weerd: Thank you. Wardle: Madam Mayor? De Weerd: Mr. Wardle. Wardle: And just a quick comment about Meadow Lake and -- it's a great development and just a comment on the golf course. My four year old son and I appreciate that your course is open to the public currently and so we enjoy that little course. De Weerd: Thank you. Okay. Council? Meridian City Council July 27, 2004 Page 55 of 56 Bird: Madam Mayor? De Weerd: Mr. Bird. Bird: I move we close the Public Hearing on Item 17. Rountree: I'll second. De Weerd: It's been moved and seconded to close Item 17. All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. Bird: Madam Mayor: De Weerd: Mr. Bird. Bird: I move that we approve CUP 04-014, and include all staff and applicant comments. Rountree: Second. De Weerd: It's been moved and seconded to approve Item 17. Is there any further discussion? Hearing none, Mr. Clerk, will you call roll. Roll-Call: Bird, yea; Rountree, yea; Wardle, yea; Nary, absent. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. Mr. Mills, we are so glad you joined us. We saved this meeting justfor you. I would -- Mills: And I don't even play golf. Bird: And he doesn't even play golf. Rountree: Maybe now you will take it up. Bird: You can take it up. De Weerd: Council, I guess I do have one thing I would like to note is we are going to have someone from the Southwest Idaho RC&D, which means the Resource Conversation and Development Council, to come and talk to us at a future pre-Council meeting. I did want to let you know that they did award 17,000 dollars for the roof to the senior center out of their funds and so I just thought you might have an interest in Meridian City Council July 27, 2004 Page 56 of 56 knowing that. This was for the roof. But they did let us know that, so wanted to pass that information on to you and did invite them to come and tell us a little bit more about themselves. He said that they are the best kept secret. Bird: And who is it? De Weerd: It is the Southwest Idaho Resource Conservation and Development Council and they promote cooperation between public, private sectors and natural resource management, conversation, and human resource development in rural areas. Bird: Madam Mayor, where are they based out of? De Weerd: Their address is in Meridian, Idaho. Bird: We didn't even know it was here. De Weerd: Just an FYI and I would entertain a motion to adjourn. Rountree: So moved. Wardle: Second. De Weerd: All those in favor say aye. All ayes. Motion carries. MOTION CARRIED: THREE AYES. ONE ABSENT. De Weerd: Thank you. MEETING ADJOURNED AT 10:20 P.M. F THESE PROCEEDINGS) 8 I (0 I 04--- DATE APPROVED \\\11111111111/1 \\\\ f lIll II, ..........." ~ 0 >1Iit:R'/b If/,1/ ...~ ~ ~ ".~ .f (J rO'f,Po.'7"ll; ~ ".~. .... .:..V <"0 -;;. 2 ,... --; 2 ATTEST: SEAL FY04 BUDGET AMENDMENT GENERAL FUND USE OF MERIT MONEY FOR MERIT Council Budget Department Personnel DEBIT Personnel Personnel $104,547 USE FY04 MERIT MONEY FOR OTHER PURPOSES Mayor Operating Intern Police Intern IT Intern Economic Dev Specialist Mayor Incentive Awards HR Longevity Awards Mayor Office Unemployment Parks Unemployment Police Unemployment Mayor Office File Management Serv ACHD Bicycle Pathway Study Replace Defective Bullet Proof Vests Park Irrigation Taxes Park Surveillance Cameras Parks Vandalism PURCHASE MAYOR CAR Council Consulling Mayor Vehicle MainUFuel Mayor Capital Outlay PURCHASE PARKS SNOWPLOW Parks Equipment Police Building Maintenance Fire Station #1 Build Maint Fire Station #2 Build Maint Other Govern Build Maint Operating Operating Operating Operating Operating Operating Personnel Personnel Personnel Operating Operating Operating Operating Capital Capital $1,950 $600 $1 ,000 $4,115 $3,000 $3,000 $10,000 $3,000 $6,400 $2,000 $6,400 $1,068 $2,400 $8,000 $8,300 Operating Operating Capital Outlay $1,500 $13,250 Capital Outlay Operating Operating Operating Operating $3,224 CITY CLERK WAGES TO CONTRACT LABOR FOR TEMP Salary Savings Personnel Contract Labor $4,550 MAYOR WAGES TO CONTRACT LABOR FOR TEMP Salary Savings Personnel Contract Labor $2,885 TRANSFER FROM ADMIN TO PARKS FOR CENTENNIAL PARK PROJECT Other Government - Capital Project Parks - Capital Project $45.000 TRANSFER FROM OPERATING TO CAPITAL FOR PARKS AERATOR Small Equipment Operating Capital Equipment Capital Outlay $1,500 RECEIVED JUl '27 2004 CITY OF MERIDIAi'I CREDIT $215,710 $14,750 $806 $806 $806 $806 $4,550 $2,885 $45,000 $1,500 TRANSFER FROM OPERATING TO PERSONNEL FOR IT INTERN Finance Personel Personnel $2.500 Finance Operating - Computer Operating $2,500 INCREASE FIRE INSPECTION REVENUE TO OFFSET OPTICOM General Fund Fire Inspection Revenue Revenue Fire Capital Outlay Opticom $2,500 $2,500 MOVE INTEREST FROM GENERAL FUND TO FIRE TRUCK AND PARK IMPACT FEES General Fund Interest $26,000 USE PARK IMPACT FEE FUND BALANCE TO PAY FOR EXTRA LAND PURCHASED Park Impact Fee Balance Fund Balance $17.400 Borup Park Land Purchase Capilal $17.400 TRANSFER BEAR CREEK PARK CAPITAL TO lOCHSA FALLS PARK CAPITAL Bear Creek Park Capital $13,000 Lochsa Falls Park Capital $13,000 FIRE TRUCK FUND INVESTMENT FEES Investment Fees Operating Fire Truck Fund Balance Fund Balance $1,200 $1,200 FEMA CITY MATCH Fire - Grant Match $3,269 Total Debits and Credits $303.558 $324,219 Increase in Fund Balance $20,661 FY04 BUDGET AMENDMENT SPECIAL SERVICES INCREASE BUILDING DEPARTMENT INSPECTION REVENUE AND EXPENSES Electrical Revenue Revenue $100,000 Fire InspecUon Revenue Revenue $50,000 Commerical Building Permit Revenue Revenue $150,000 Residential Building Permit Revenue Revenue $1,000,000 Plumbing Permit Revenue Revenue $200,000 Gas Permit Revenue Revenue $100,000 Mechanical Inspection Contract Operating $50,000 Electrical Inspection Contract Operating $60.000 Building Inspection Contract Operating $275.000 Plumbing InspecUon Contract Operating $70.000 Fire Inspection Contract Operating $50,000 MERIT MONEY USED FOR ECONOMIC DEVELOPMENT POSITION Personnel Personnel Contract Operating $8,750 $8,750 MOVE P/Z PLANNER FROM FY05 BUDGET REQUEST TO FY04 BUDGET Salary and Benefits Personnel $16,115 Operating Operating $1,268 Desk and Equipment Capital Outlay $2,710 P/Z CITY SHARE OF TRAFFIC STUDY WITH ACHD Operating $30,000 P/Z EMPLOYEE EDUCATION REIMBURSEMENT Operating $1,000 PZ INTERN Operating $600 TRANSFER FY03 SPECIAL SERVICES FUND BALANCE TO CAPITAL IMPROVEMENT FUND FY03 Revenue over Expense SS Fund Balance $352.084 Capital Improvement Fund CIP Fund Balance $352,084 MOVE INTEREST REVENUE FROM SPECIAL SERVICES TO CAPITAL IMPROVEMENT FUND Special Services Interest Revenue Revenue $48,000 CIP Interest Revenue Revenue $48,000 TRANSFER CODE ENFORCEMENT OFFICER OUT OF P/Z DEPARTMENT Special Services Department PC & OE Code Enforcement Department PC & OE $49,765 $49,765 MERIT MONEY NOT USED Fund Balance $11,919 CIP INVESTMENT ADVISOR FEE Investment Fees Operating $5,000 $1,020,292 $2,070,518 Increase in Fund Balance -$1,050,226 FY04 BUDGET AMENDMENT ENTERPRISE FUND INCREASE BUDGET FOR NEW WATER METERS Meter Sales Revenue Cost to Buy Meters Operating $60,000 $60,000 TRANSER SALARY SAVINGS TO OPERATIONS FOR TEMP SERVICE Personnel Operating $6,000 $6,000 USE OF MERIT MONEY Not Used to Fund Balance GIS Intern To Fund Balance Personnel $78,318 $3,750 RE-ROOF WATER BUILDING MOVE FUNDS FROM CAPITAL EQUIPMENT Building Roof Capital $35,000 Equipment Account Capital $35,000 INCREASE LATECOMER REVENUE AND LATECOMER EXPENSE Latecomer Revenue $500,000 Latercomer Expense $500,000 Total Debits and Credits $604,750 $679,318 -$74,568 Increase Fund Balance July 23, 2004 MERIDIAN CITY COUNCil MEETING APPLICANT July 27,2004 ITEM NO. REQUEST Discussion of Resolution for Investment Policy AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRJGATION: SETTLERS IRRIGATJON: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached jJs .It' ~ ~.Y ~fJ t~rr f}vJtP C~JV fl/Ott r r 0/ "d Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Interoffice Memorandum JUL 2 3 2004 City OflVleridian City Clerk Office To: William G. Berg, Jf. (originals) Cc: Mayor Tammy de Weerd (via email) From: William F. Nichols RE: Resolution and Certificate of Clerk for Investment Policy Date: July 12, 2004 Please find attached the Resolution and Certificate of Clerk to allow the City to set up an Investment Policy for the City of Meridian. This Resolution is now ready to be presented to the Mayor and City Council. If you have any questions please advise. Z:\Work\M\Meridian\Meridian 15360M\Reso[utions City Hall\2004\Berg Memo for Res Cert Clk for InvestmentPolicy 0712 04.doc RESOLUTION NO. 04- BY: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR THE ADOPTION OF THE POLICY REGARDING INVESTMENTS FOR THE CITY OF MERIDIAN. WHEREAS, the Mayor and Council have the authority [pursuant to r.c. S 50- 302] to establish resolutions not inconsistent with the laws ofthe state ofIdaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to adopt an Investment Policy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL as follows: 1. The investment policy would be under the jurisdiction of the Finance Department as authorized by Idaho Code 57-127, and said funds shall include: General Fund Park Impact Fund Fire Trunk Fund Capital Improvement Fund Enterprise Fund Special Service Fund 2. The Finance Department shall safeguard the City funds while providing adequate liquidity for the City's on-going operating needs. The investment objectives in order of priority shall be as follows: Safety Liquidity Yield 3. The investment policy shall comply by the Standards of Care provisions which are Prudence, Ethics and Conflict of Interest, and Delegation of Authority. 4. The investment policy shall comply and adhere to the Allowable Investment Vehicles per Idaho Code 50-1013. Page 1 of2 5. All brokers and dealers doing business with the City of Meridian must be registered with the State of Idaho Department of Finance and must adhere to Securities and Exchanges Commission Rule 15C3-1. Non-bank broker/dealer finns and the individuals handling City accounts must be registered with the National Association of Securities Dealers (NASD). 6. The Finance Department shall prepare annual, quarterly, and monthly reports for the City Council's review, and said reports shall contain: percentage of investment total portfolio, percentage of portfolio each fund represents, monthly investment return rates, quarterly summary market conditions, annual realized and unrealized gains and losses and amortized expense or income, annual average weighted yield to maturity, and annual listing of investments by maturity date. 7. EFFECTIVE DATE: This Resolution shall be in full force and effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of , 2004. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of , 2004. Mayor Tammy de Weerd ATTEST: William G. Berg, Jr., City Clerk Z:\Work\M\Meridian\Melidian I 5360M\Resolutions City Hall\2004\lnvestmentPoIicy Res 07 12 04.doc Page 2 of2 CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1. That I am the duly appointed and elected Clerk of the City of Meridian, a duly incorporated City operating under the laws of the State ofIdaho, with its principal office at 33 East Idaho, Meridian, Idaho. ? That as the City Clerk of this City, I am the custodian of its records and minutes and do hereby certify that on the day of ,2004, the following action has been taken and authorized. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR THE ADOPTION OF THE POLICY REGARDING INVESTMENTS FOR THE CITY OF MERIDIAN. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. S 50-302] to establish resolutions not inconsistent with the laws ofthe state ofIdaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good govermnent and welfare ofthe corporation and its trade, commerce and industry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to adopt an Investment Policy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL as follows: 1. The investment policy would be under the jurisdiction ofthe Finance Department as authorized by Idaho Code 57-127, and said funds shall include: General Fund Park Impact Fund Fire Trunk Fund Capital Improvement Fund Enterprise Fund Special Service Fund 2. The Finance Department shall safeguard the City funds while providing adequate liquidity for the City's on-going operating needs. The investment objectives in order of priority shall be as follows: Safety Liquidity Yield 3. The investment policy shall comply by the Standards of Care provisions which are Prudence, Ethics and Conflict of Interest, and Delegation of Authority. 4. The investment policy shall comply and adhere to the Allowable Investment Vehic1es per Idaho Code 50-1013. 5. All brokers and dealers doing business with the City of Meridian must be registered with the State of Idaho Department of Finance and must adhere to Securities and Exchanges Commission Rule 15C3-1. Non-bank broker/dealer firms and the individuals handling City accounts must be registered with the National Association of Securities Dealers (NASD). 6. The Finance Department shall prepare annual, quarterly, and monthly reports for the City Council's review, and said reports shall contain: percentage of investment total portfolio, percentage of portfolio each fund represents, monthly investment return rates, quarterly summary market conditions, annual realized and unrealized gains and losses and amortized expense or income, annual average weighted yield to maturity, and annual listing of investments by maturity date. 7. EFFECTIVE DATE: This Resolution shall be in full force and effect immediately upon passage. William G. Berg, Jr., City Clerk STATE OF IDAHO, ) : ss: County of Ada, ) On this day of , in the year 2004, before me a Notary Public, appeared WILLIAM G. BERG, JR., known or identified to me to be the City Clerk of the City of Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. (SEAL) Notary Public for Idaho Commission Expires: Z:\ Work\M\MeridianWeridian 15360l'vl\Resolutions City HaU12004\Cert Clk InvestmentPolicy 07 12 04.dcc CITY OF MERIDIAN INVESTMENT POLICY RE JUL 2 3 2004 SCOPE This investment policy applies to the investment activities of all funds under the jurisdiction of the City of Meridian Finance Department as authorized by Idaho Code 57- 127 and by City resolution. These funds include: City Of Meridian City Clerk Office General Fund Park Impact Fund Fire Truck Fund Capital Improvement Fund Enterprise Fund Special Service Fund. Employee Retirement Fund and any Employee Deferred Compensation Plans are specifically excluded from this policy. INVESTMENT OBJECTIVES The primary objective of the Finance Department is to safeguard City funds while providing adequate liquidity to meet the City's on-going operating needs. The investment objectives in order of priority are as follows; 1. Safety Investments will preserve the capital in the portfolio. Investments will be purchased that mitigate credit risk and interest rate interest. A. Credit Risk - will minimize the risk of loss due to the failure of the security issuer or backer by limiting investments to those investments authorized by state law as detailed below. B. Interest Rate Risk- interest rate risk will be minimized by structuring the portfolio so it is not necessary to sell securities before maturity to meet cash requirements and by limiting the average maturity of this portfolio. 2. Liquidity The investment portfolio will remain liquid enough to meet the operating needs of the City. In addition to meeting anticipated daily needs of the City an amount of the portfolio will be available in money market or Idaho State Investment Pool funds that offer one day liquidity for unanticipated operating needs. 3. Yield The investment portfolio will be designed to obtain the highest yield possible under the constraints of safety, liquidity, and state regulation. STANDARDS OF CARE 1. Prudence The standard of prudence used by City Finance employees and any investment advisors contracted by the City shall be the "prudent person" standard. The "prudent person" standard states that "Investments shall be made with judgment and care, under circumstances then prevailing which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." 2. Ethics and Conflict of Interest Employees, officials, and contractors involved in the investment process must refrain from personal business activity that could conflict with the proper management of the investment program or create an actual or perceived impairment of ability to make sound investment decisions. Employees, officials, and contractors shall disclose any personal financial or investment positions that could be related to the performance of the investment portfolio. 3. Delegation of Authority Authority to manage the investment portfolio is granted to the City Finance Director under the direction of the City Council. Any investment advisor contracted by the City to purchase investments is bound by this investment policy. ( ( ALLOWABLE INVESTMENT VEHICLES PER IDAHu CaSE 50-1013 (a) Revenue bold issued by the revenue bond act (b) City coupon bonds provided for under section 50-1019, Idaho Code ( c) Local improvement district bonds provided for under chapter 17, title 50, Idaho Code (d) Time deposit accounts with public depositories (e) Bonds, treasury bills, interest-bearing notes, or other obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (f) General obligation bonds of any county, city, metropolitan water district, municipal utility district, school district or other taxing district of this state. (g) Notes, bond, debentures, or other similar obligation issued by the farm credit system or institutions forming a part thereof under the farm credit act of 1971 (12 U.S.C sections 2001-2259) and all acts of congress amendatory thereof or supplementary thereto; in bonds or dentures of the federal home loan bank board established under the federal home loan bank act (12 U.S.C sections 1421-1449) ; in bonds, debentures and other obligations of the federal national mortgage association established under the national housing act (12 U.S.C. Sections 170 1-1750g) as amended, and in the bonds of any federal home loan bank established under said act and in other obligations of agencies and instrumentalities of the government of the state of Idaho or of the United States. i. Bonds, notes or other similar obligations issued by public corporations of the state of Idaho including, but not limited to, the Idaho state building authority, the Idaho housing authority and the Idaho resource board, but such investment shall not exceed beyond seven (7) days. j. Repurchase agreements and reverse repurchase agreements covered by any legal investment for the state of Idaho or as otherwise allowed by this section, provided that reverse repurchase agreements shall only be used for the purpose of liquidity and not for leverage or speculation. k. Tax anticipation bonds or notes, income and revenue anticipation bonds or notes and registered warrants of the state of Idaho or of taxing districts of the state of Idaho. (1) Savings accounts including, but not limited to, accounts on which interest or dividends are paid and upon which negotiable orders of withdrawal may be drawn, and similar transaction accounts. (m) Time deposit accounts and other savings accounts of state or federal savings and loan associations located within the geographical boundaries of the state in amounts not to exceed the insurance provided by the federal savings and loan corporation, including but not limited to, accounts on which interest or dividends are paid and upon which negotiable orders of withdrawal may be drawn, and similar transaction accounts. (n) Share, savings and deposit accounts of state and federal credit unions located within the geographical boundaries of the state in amounts not to exceed the insurance provided by the national credit union share insurance fund and/or any other authorized share guaranty corporation, including, but not limited to, accounts on which interest or dividends are paid and upon which negotiable orders of withdrawal may be drawn, and similar transaction accounts. ( ( 0) Prime banker's acceptances (p) Prime commercial paper (q) Money market funds, mutual funds, or any other similar funds whose portfolios consist of any allowed investment as specified in this section. (r) Bonds, debentures or notes of any corporation organized, controlled and operating within the United States which have at the time of their purchase, an A rating or higher by a commonly known rating service. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS All brokers and dealers doing business with the City of Meridian must be registered with the State of Idaho Department of Finance and must adhere to Securities and Exchanges Commission Rule 15C3-1 (uniform net capital rule). Non-bank broker/dealer firms and the individuals handling the City's account must be registered with the National Association of Securities Dealers (NASD). INTERNAL CONTROL The City Finance Department is responsible for establishing and maintaining an internal control structure designed to protect the City from loss of public funds due to fraud~ error, or actions inconsistent with the requirements the laws governing allowable public entity investments. The City will require an annual independent audit to include reviews of the investment internal controls as necessary to issue an opinion on the [mancial statements as a whole. REPORTING The Finance Department will prepare annual, quarterly, and monthly reports for Council containing: · Percentage of the total portfolio each type of investment represents. · The percentage of the portfolio each fund represents. · Monthly rate of investment return for each type of investment. · Quarterly summary of market conditions. · Annual realized and unrealized gains and losses on in market value and amortized expense or income from amortization of bond premiums and discounts. · Annually average weighted yield to maturity. · Annually listing of investments by maturity date. yage 1 or L Will Berg From: Marlene St. George [ms@WHITEPETERSON.com] Sent: Friday, July 23,20043:44 PM To: Stacy Kilchenmann; Will Berg Cc: William F. Nichols Subject: RE: Resolution and Certificate of Clerk for Investment Policy Stacy, I pulled our file on this matter, and reviewed what you had against what I had in my file, they are the same. The Resolution that was prepared covers everything within the Investment Policy, it is just condensed so that there are not a lot of pages. If you want to, you could have Will Berg add copies of the Policy to both the Resolution and Certificate of Clerk, otherwise, the Resolution is fine as it is. Marlene Thank you, Marlene St. George Legal Assistant to Wm. F. Nichols White Peterson 5700 East Franklin Road, Suite 200 Nampa, Idaho 83687-8402 208-466-9272 Ext 111 ms@whitej1etersoll.com Confidentiality Notice: This email message may contain confidential and privileged information exempt from disclosure under applicable law. If you have received this message by mistake, please notify us immediately by replying to this message or telephoning us, and do not review, disclose, copy, or distribute this message. Thank you -----Original Message----- From: Stacy Kilchenmann [mailto:kilchens@meridiancity.org] Sent: Friday, July 23, 2004 2:08 PM To: Will Bergi Marlene St. George Subject: RE: Resolution and Certificate of Clerk for Investment Policy This does not like the policy I wrote, mine was much longer? -----Original Message----- From: Will Berg Sent: Friday, July 23,2004 11:11 AM To: Stacy Kilchenmann Subject: FW: Resolution and Certificate of Clerk for Investment POlicy -----Orig inal Message----- From: Tara Green Sent: Friday, July 23,2004 11:06 AM To: Will Berg Subject: FW: Resolution and Certificate of Clerk for Investment Policy -----Original Message----- 7/23/2004 7/23/2004 Page 2 of2 From: Marlene St. George [mailto:ms@WHlTEPETERSON.com] Sent: Wednesday, July 14, 2004 1:02 PM To: 'Will Berg (E-maiJ)'; greent@ci.meridian.id.us; 'Jessica Johnson' Cc: tdeweerdt@meridiancity.org'; Bill Nichols Subject: Resolution and Certificate of Clerk for Investment Policy Please find attached the Resolution and Certificate of Clerk for the Investment Policy. Additionally, please note that the originals, with the attached Policy to the Resolution and Certificate of Clerk, will be hand delivered to the Clerk's office (hard copy to Mayor's office), for your usage. Please make sure that the Policy is attached to both the Resolution and Certificate of Clerk for the Council meeting. If you have any questions, please let me know. Thank you, Marlene Thank you, Marlene St. George Legal Assistant to Will. F. Nichols White Peterson 5700 East Franklin Road, Suite 200 Nampa, Idaho 83687-8402 208-466-9272 Ext. 111 mS@JVhitepeterson.com Confidentiality Notice: This email message may contain confidential and privileged information exempt from disclosure under applicable law. If you have received this message by mistake, please notify us immediately by replying to this message or telephoning us, and do not review, disclose, cOf:)y,o~distribute this messaae. Thank you -'-".,.",";,., ':,_':"T..___._i;'_,_". Page 1 of2 Will Berg From: Stacy Kilchenmann Sent: Friday, July 23, 2004 2:08 PM To: Will Berg; Marlene St. George (ms@whitepeterson.com) Subject: RE: Resolution and Certificate of Clerk for Investment Policy This does not like the policy I wrote, mine was much longer? -----Original Message~h-- From: Will Berg Sent: Friday, July 23, 200411:11 AM To: Stacy Kilchenmann Subject: FW: Resolution and Certificate of Oerk for Investment Policy -----Original Message----- From: Tara Green Sent: Friday, July 23,2004 11:06 AM To: Will Berg Subject: FW: Resolution and Certificate of Clerk for Investment POlicy -----Original Message----- From: Marlene St. George [mailto:ms@WHITEPETERSON.com] Sent: Wednesday, July 14,2004 1:02 PM To: 'Will Berg (E-mail).;greent@ci.meridian.id.us; 'Jessica Johnson' Cc: 'deweerdt@meridiandty.org'; Bill Nichols Subject: Resolution and Certificate of Clerk for Investment Policy Please find attached the Resolution and Certificate of Clerk for the Investment Policy. Additionally, please note that the originals, with the attached Policy to the Resolution and Certificate of Clerk, vvill be hand delivered to the Clerk's office (hard copy to Mayor's office), for your usage. Please make sure that the Policy is attached to both the Resolution and Certificate of Clerk for the Council meeting. If you have any questions, please let me know. Thank you, Marlene Thank you, Marlene St. George Legal Assistant to Wl1L F. Nichols White Peterson 5700 East Franklin Road, Suite 200 Nampa, Idaho 83687-8402 208-466-9272 Ext. 111 ms@wltitepeterson.com COf~fidentiality Notice: This email message may contain confidential and privileged information exempt from disclosure under applicable law. If you have received this message by mistake, please notify us immediately by replying to this message or telephoning us, and do not review, disclose, copy, or distribute this message. Thank you 7/23/2004 7/23/2004 Page 2 of2 RESOLUTION NO. 04- BY: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, SETTING FORTH CERTAIN FINDINGS AND PURPOSES; PROVIDING FOR AMENDMENTS TO SECTION 3.2 OF THE STANDARD OPERATING POLICY AND PROCEDURE MANUAL PERTAINING TO HOLIDAY TIME AND FLEX TIME FOR THE CITY OF MERIDIAN. WHEREAS, the Mayor and Council have the authority [pursuant to lC. ~ 50- 302] to establish resolutions not inconsistent with the laws of the state ofIdaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to amend the holiday time and flex time at section 3.2 of the Standard Operating Policy and Procedure manual. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL as follows: 1. The holiday time and flex time provided within the Standard Operating Policy and Procedure manual at number 3.2 shall be amended as provided for in the attached Exhibit" A" consisting of four (4) pages. 2. EFFECTIVE DATE: This Resolution shall be in full force and effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of ,2004. APPROVED BY THE MAYOR OF THE CITY OF .MERIDIAN, IDAHO, this day of ,2004. Mayor Tammy de Weerd ATTEST: William G. Berg, Jr., City Clerk Z:\Work\M\Meridian\Meridian 15360M\Resolutions City Ha1l12004\Flex Time Policy Res 07 23 04.doc July 23,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST Finance Third Quarter Report AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: EmaiJed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY of MERIDIAN FINANCE REPORT June 2004 Table of Contents REPORT NAME Long Term Investment Status Investments and Cash WATER - Budget to Actual Comparison WWTP - Budget to Actual Comparison Utility Sales Revenue Comparison Building Permit Sales General Fund Expenditures - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Revenue Quarterly Analysis Special Service Fund - Budget to Actual Comparison Overtime Report for FY2004 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Amendment General Fund Summary Special Service Fund Summary Enterprise Fund Summary Revenue & Expenditure Reports from accounting software 1 of 1 i-~, PAGE# 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22-51 CITY OF MERIDIAN FY2004 LONG TERM INVESTMENT 5T A TUS AS OF 6/30/2004 $11,290,186 $400,206 $535,594 $1,956.105 $4,281,083 $16,786,560 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% ~<g 0<' ~:~ e~ ~~ 1410 ~o $2,112,070 $3,905,242 $293,049 INTEREST BEARING ACCOUNTS PORTFOLIO DISTRIBUTION ffi'l Government Bonds $24,693,180 o Certificates of Deposit !il!JAdvisor Money Market o Checking I!!iI Money Market E1Wells Fargo Bond Reserve IilIldaho State Pool CASH & INVESTMENT TYPE. NET YIELD e". 1<> o eq, ~ ~,,~ 0~ C; 1/Iot$.- :t ,1,....4' ~lS ..!Je 0' ~\,- ~O ",,-0 1<.0 ~..... t;;}"''1J' AO<' ....0 -$>'" .... ,~~. ,~~ ;:1-10"- -D'tf: _,,'1J' ~,.,~ V'. C; 0-\ 1/100(' $1,637,867 Investment Account Balance by Fund o General Fund ii.l:l Cap Improve Fund (8 Enterprise Fund o Fire Truck Fund iii Latecomer Fund iii Special Service Fund iii Park Impact Fees 1 of 1 Current investment advisor realized ROR after premium amortization CITY OF MERIDIAN FY2004 INVESTMENTS AND CASH 6/30/2004 INTEREST RATE HISTORY 4.00% 3.50% 3.00% Cl 2.50% ..J w 2.00% >- 1.50% 1.00% 0.50% 0.00% .64% t~Ch~~ki~.~A~B~Hht >'~( , M()ri~Y'Ma..ket .c:.'-~,',_--', - ,":: . - . ., . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ # ~ 'S v~ f$' ':<,.0 f$' 0<$' n..~V ~v +'5 ~ ~ ~0 OCi ,.,.0 Ci ,""IT ,;.~ r:i~ ~o ,J" " "'<; .~ .~bo #> '5'::-0 ~ -:,o:f. MONTH Investment Income - Budget to Actual Comparison $1,400,000 $1,300,000 $1,200,000 $1,100,000 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 General CapItal Projects Special Service Enterprise COMPARISON - INVESTMENT & CASH BALANCES $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 ''',',-''--.:-;, " .'- ',-',"'. .,-, - .. ,- . "", -' ":"" .-.:-...::..-,..-'..-....:- :'-'.-..:-'.,_::.-.::-,::-.:,:-" .. .,...........'...ld~t1oP661Infijme ~'.'<;'. .:~;a;:';}";" ')~ii:_~f!i~( . .."Advisof.R(;!aliz,ed . "Rate of Return';!:>> III Interest Income Total Budget III Interest Income Budget YTD D Interest Income Actual YTD (jij] Interest Income PriorYTD II FY2004 0 FY2003 Q & (1 -0 '<;;,$:: <. % 0. (1 ~"0 XllS!. '0/-' ~~ 0 h "1;J...., <$>.fs> 0"0 0-0 $1S'-'5 "'<$>/ C}<$>/ & ~/h '%, ""a :.0'>& 000. ~ % 00 ~-1.,. ~/; I$>o/, if ~ (51 ~ ~~ 'i'/'.f. l?1S'~ ~ ~ ~ ~ ~ ~ ~ ~. 00. 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(; q; UJ I- o Z CITY of MERIDIAN UTILITY SALES REVENUE COMPARISON for Period Ending 6/30/2004 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 .ff .ff ~<.. 'I>~ 11:;\: 0- ~o ~ ~ ~~oS ,f .}1f cP ~O~'?i <::;,# ~" <<.i? $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 20,000 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 o WATER SALES REVENUE r8 -~ r8 '" ,;\ 0- ~iP ~- # {::ooS ,f .}1f cP o~e; e;& ';W <<.iP ~ Q ~~ \"q .}'l>':'" e; ':,v(;;' ).s-':'" ,.)q. ."F \"vCS ~e;~ c:l~' WWTP UTILITY SALES REVENUE ~~ ~ ~~ o )v(;;' ).s-':'" ,.)q. .ff ....vCS ~f , if cjJ Utility Customer Account Numbers Oct '03 Nov '03 Dec Jan '04 Feb '03 '04 March Arpil '04 '04 May '04 June '04 1 of 1 ......FY2002 FY2003 ~=FY2004 ...... FY2002 FY2003 ~FY2004 ""'-Water '~Sewer Garbage -=II- Dumpsters -'.,g-= Toters CITY of MERIDIAN Building Permit Sales FY2004 FOR MONTH ENDED 6/30/2004 City of Meridian - Residential Building Permit Sales 250 50 -iiI-FY2002 ~~FY2003 FY2004 200 150 100 o Oct Nov Dee Jan Feb Mar April May June July Aug Sept City of Meridian - Commercial Building Permit Sales 16 8 6 -II- FY2002 ~='FY2003 FY2004 14 12 10 4 2 o Oct Nov Dec Jan Feb Mar April May June July Aug Sept Residential Commercial FY2002 FY2003 FY2004 FY2002 FY2003 FY2004 Oct 61 64 163 Oct 6 6 9 Nov 49 55 136 Nav 4 4 1 Dee 67 79 123 Dee 3 3 5 Jan 50 124 118 Jan 2 10 2 Feb 58 83 119 Feb 3 5 1 Mar 82 109 222 Mar 2 1 14 April 110 101 172 April 3 6 14 May 98 109 196 May 6 5 14 June 94 107 236 June 2 6 5 July 97 114 July 3 5 Aug 77 118 Aug 1 4 Seat 74 150 Sept 3 4 TOTAL 917 1213 1485 TOTAL 38 59 65 1 of 1 z o 00 a: ..;; Q.. :.; o u W I- ..;; 000 ~~ ... 1=" ~ otli ~ ffi >- ~ Q....J '" X..;; 0 ZW::l W ";;01- g g~~ W "u.. 0 ::!: ~;;!t:: ~ 'Offi!!J;g:.; ~ffig~g5 U<!lIDu..u.. w 0 1ij cCS ::l () - l.l a. <t "C C 0 l: I- - :::J >- - U. 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'0 C ~ 0 ~ :!: ~ '0; .... ~ t: yv.....~ CD E ~ ~ --c~ Q~ fa 90 c.. --C~ ..;y CD Qv- C ~ .....cSl Z CD 9~ :$ <9Q L.. .....& <90 C -- ii LL 9~ (9-1, W .....cSl 9v :Eoq- 9~ 0 0 0 0 0 0 0 0 0 Vo LLO O~ 0 0 0 0 0 0 0 Y7 f:~ 0 0 0 0 0 0 0 L() 0 L() 0 L() 0 L() (V) (V) C\I C\I ~ ~ Y7 () Y7 00- 00- 00- 00- Y7 CITY OF MERIDIAN VACANT POSITION REPORT AS OF June 30,2004 Date Department Job Position Filled New Vacant Police . Tony Ford Patrol Officer (Rutte) 6/23/2004 5124/2004 Martin Flores Potrol Officer (M Miller) 6/2112004 5/3112004 Jeff Brown Potrol Officer (Nichols Corporal) 5/21/2004 Potrol Officer (Brown) 5121/2004 Patrol Officer (Martindale) 512712004 T J Wellard Patrol Officer Basic 6(23(2004 7/1/2004 Patrol Officer Intermed 7/1/2004 Patrol Officer Advance 10(112003 Patrol Officer Advance 7/1/2004 I Water .. . .. Operator II T 10/1 (2002 Parks 15 . 20 Seasonal Part-Time Seasonal 10/1/2003 Varies Megan Campbell Unit Leader IPublic Works .... ... c PW Inspector II 10/1/2003 IMUBS . .c....: CIS Rep (Cooke) T 8/29(2003 IHR . ":.... ... ::.c .c. HR Director (Skeggs) I 6(11/2004 Nancy Nash HR Analyst (Guinard) I 611 (2004 5(3/2004 IPlanning&Zoning: ........ . Data Entry Intern I 5/18/2004 IWastewater. .. .. . .c Operator I (William Black) 5/2612004 Carmen Vance Pretreatment Manager (Vialet) 6/25/2004 6/18/2004 IFinance/lT> .... ...... . ...c. .. Sean Hayes IT Intern 6nJ2004 5/18/2004 1 of 1 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description FY2003 for FY2.004 FY2004 YTO Variance Notes 1310 94300 Mayor computer replacement 1,260 1,066.00 194.00 replace 1310 94100 Mayor vehicle purchase 13,250 13,050.00 200.00 approved in January2004 1840 92401 Centennial Park . 0.00 need to arn0nd 10 Park D.?p! 1120 96001 City Hall space study 50,000 21,880.90 28.119.10 capital improvement funds 1910 94300 Computer #1552 (Kristy) 1,350 1,066.00 284.00 replace 1910 94300 Computer #1553 (Steve) 1,350 1,066.00 284.00 replace 1940 94300 Computer #1204 (Alana) 1,350 1,350.00 replace 2110 94100 vehicle 40,000 33,850.22 6,149.78 enhancement #1 2110 94100 vehicle 40,000 33,850.22 6,149.78 enhancement #2 2110 94100 replace 97 Ford K9 34,000 33.850.22 149.78 repiace 2110 94100 replace 96 Ford K9sgt 34,000 33,850.22 149.78 replace 2110 94100 replace 98 Ford Sgt 34,000 33.850.22 149.76 replace 2110 94100 replace 00 Impala ptl 34.000 33,850.22 149.78 replace 2110 94300 computers (2) 4,300 2,531.00 1,769.00 enhancement #4 2110 94400 glock gun 525 525.00 enhancement #3 2110 94400 furniture for 2 3,275 3,275.00 enhancement #4 2110 94400 purchase Dulch tr'lined camne 2,500.00 (2.50000) 2123 94400 3 glock guns 1,575 1,212.00 363.00 enhancement #1 2123 94400 3 glock guns 1,575 1,212.00 363.00 enhancement #2 2124 94400 records cabinet 3,817 3,817 .00 0.00 enhancement #7 2210 92300 Fire Station #3 2,700 2,252.10 447.90 carryforward grant 92300 Fire Safe House 1.100.00 11,100001 o8G'd to amend for qranl 2210 93302 Opticom two 9,000 11,492.00 {24n2(0) enhancement #5 2210 94120 Engine Stallon III 380,300 335.741.40 44,558.60 enhancement #2 2210 94200 Fire Station #3 furniture 23,000 23,030.87 (30.87) carryforward 2210 94300 Mobile Data Terminals 7,500 8,016.9S 1516.95} enhancement #4 2210 94300 Projector for safehouse 1,733.10 (1,733.10) grant purchase 2210 94300 Laptop Transport for safehouse 1,823.00 (1.823.00) grant purchase 2210 94400 Smohe Machine [01 safehouse 1,505.02 (1,S05,rJ2) grant purchase 2210 94400 Thennallmaging Unit 12,000 8,690.66 3,309.34 enhancement #1 2210 94600 Fire Station #3 phone 5,000 5,008.43 (SA:>) carryforward 5200 93405 Storey Park Development 295.382 5,198.42 290,183.65 carryforward 5200 94100 New vehicle 5,464 5,174.59 289.84 carryforward 5200 94300 computer replacement 1,260 1.066.00 194.00 replace 5200 94400 Snow Plow Blade lor Pickup 3,224 3,224.20 (020) money movod from oper<1linn 5200 94400 Aeration Machine 1.500 1,500.00 0.00 money Iltov"d from operatinq 5200 96156 Adventure Land Island Phase I 100,000 50,000 150,000.00 enhancement #5 5200 96900 Borup Property Purchase 182,400 183,267.89 (867.89) enhancement #13 5200 96902 Bear Creek Development 115,000 13,000 129,380.60 (1.380,60) carryforward 5200 96903 Settlers Phase#1 Development 196,154 1,629.72 194,524.28 carryforward 5200 96904 Settlers Park Youth Baseball 150,000 150,000.00 enhancement #6 5200 96910 Centennial Park 30.000 45,000.00 12,489.63 62,510.17 5200 96920 Kiwanis Park 76,000 8,338.22 67,661.78 enhancement #4 5200 96921 Lochsa Falls PAL Soccer 147,000 2,925.25 144,074.75 enhancement #7 5200 96922 Parkstone Park Design Docs 11,000 11,000.00 enhancement #10 5200 96923 Autumn Faire Parll Design 11,000 11,000.00 enhancement #11 0.00 General Fund TOTAL Capital for FY2004 772,700.50 1,399,811.00 1,007,090.47 1,165,421.03 (' " CITY of MERIDIAN FY2004 Budget to Actual Capital Outlay GENERAL FUND YTD 06/30/2004 1 of 1 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description from FY2003 for FY2004 FY2004 YTD Variance Notes PW 3200 94100 Pickup camper shells 4,000 4,DOO.00 enhancement #1 PW 3200 94100 New Pickup 19,000 12,632.61 6,367.40 enhancement #2 PW 3200 94100 New Pickup 19,000 12,632.61 6.367.40 enhancement #2 PW 3200 94300 GIS Server 35,000 11,462.91 23,537.09 enhancement #3 PW 3200 94300 GIS Software 45,000 45,000.00 enhancement #3 PW 3200 94300 GPS unit 5,500 5,500.00 enhancement #4 PW 3200 9.1300 Laptop T2200 depl has savings frorn GIS purchase 2.23300 no! approc'ed in budgel PW 3200 94300 Computer 101 Cdolsby 1.46500 nol approved in budget PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace MUSS 3300 92020 New Front Counter 5,780 5,539.00 240.82 carryfo/Ward MUBS 3300 94300 Computer replacement 1,360 1,066.00 294.00 replace MUBS 3300 94300 Server replacement 6,500 6,537.23 (:37.23) replace Water 3400 94300 Computer replacement 1,500 1,066.00 434.00 replace Water 3410 93301 Telemetry uP9rades 20,000 6,668.21 13,331.79 enhancement #3 Water 3410 93510 Urban Renewal 100.000 3,939.00 96,061.00 enhancement #5 Water 3410 94100 New Pickup 19,000 13,992.81 5.007.19 enhancement #2 Water 3410 94400 Well security upgrades 50,000 50,000.00 enhancement #3 Water 3410 96111 Water Tower upgrade 15,271 - 15,270.75 Dec03 expected completion date Water 3410 96120 Well #20b 8,014.93 (S.OHH3 i Len to inform budget $ to transfer Water 3490 96133 Well #22 remediation 125,000 125.000.00 enhancement #3 Water 3490 96140 Water Line Extensions 219,218 2,410,000 733,239.35 1,895,978.40 enhancement #5 Water 3490 96148 Weil #23 70,539 - 70,633.50 (94.21) carryfo/Ward Water 3490 96149 Weil #24 land purchase 18,993 50,000 26,729.98 42,262.53 enhancement #3 Water 3490 96150 Well #25 439,291 155,282.15 284.008.37 Dec04 expected completion date Water 3490 96157 Weil #26 (AKA: Weil #20B) 223,000 150,000 63,106.33 309,893.67 enhancement #6 Water 3490 96158 Weil #!27 200,000 300,000 0.00 500,000.00 enhancement #6 WWTP 3510 92100 Enclose 8. Heat 2 Garage Bays 15.000 15,000.00 enhancement #2 WWTP 3510 93510 Urban Renewal Projects 100,000 100,000.00 enhancement #7 WWTP 3510 94300 computer #3548 replacement 1,500 1,066.00 434.00 replace WWTP 3510 94300 computer #3730 replacement 1,500 1,066.00 434.00 replace WWTP 3510 94300 computer #3003 replacement 1.500 1,066.00 434.00 replace WWTP 3510 94400 Bldg Wash Barrier 1,500 1,500.00 enhancement #2 WWTP 3510 94400 Temp Work Enclosure 2,500 2,500.00 enhancement #2 WWTP 3510 94400 relocation Gunsel#1 30,000 30,000.00 enhancement #2 WWTP 3510 94400 Digester Sludge Mixer 24,500 23,966.00 534.00 enhancement #2 WWTP 3510 94400 Blower Bldg Cooling instailation 15,000 2,978.00 12,022.00 enhancement #2 WWTP 3510 94400 Digester condensate removal equipment 10,000 10,000.00 enhancement #2 WWTP 3510 94400 Shed tal potable wa 1'31 system 1.135.00 (L135 00) not approved in bud~let WWTP 3510 94400 Control 61dg furnace 4,000 2,036.00 1,964.00 enhancement #2 WWTP 3510 96160 Gas Monitoring Project 15,191 475.00 14,715.75 Sep04 completion date WWTP 3520 94400 SCADA @ 5 lift Stations 25.000 19,750.00 5,250.00 enhancement #4 WWTP 3520 96144 AShford LS generator 50,000 3,365.55 46,634.45 enhancement #4 WWTP 3590 93505 Sewer Line Instailation 100,867 490,000 179,334.54 411,532.25 enhancement #7 WWTP 3590 96142 South Slough Sewer Ext 252,895 137,445.78 115,449.22 carryforward WWTP 3590 96151 Design WWTP plant buildout 103,692 1,600,000 126,189.39 1,577,503.06 enhancement #5 WWTP 3520 96152 CreekCrossing Project 190,286 - 36,710.40 153,575.33 carryfo/Ward WWfP 3590 96155 Waste Thickener Project 331,905 256,601.71 75,302.94 May04 completion date WWTP 3590 96159 Centrate Basin Project 200,000 300.000 46.43 499,953.57 carryfo/Ward WWTP 3590 96162 Black Cat Trunk Sewer 562,495 6,000,000 1,066,943.84 5.495,551.16 enhancement #6 WWTP 3590 96163 Black Cat lift station 0.00 included with accounl#96162 WWTP 3590 96164 Headworks,Blower#3 1,350,000 353,077.66 996,922.34 enhancement #5 WWTP 3590 96165 N. Slough Sewer Trunk 1.020,000 28,886.64 991,113.36 Enterprise TOTAL Capital for FY2004 2,696,526.01 14,658,755.00 3,380,512.55 13,978,466.46 CITY of MERIDIAN FY2004 Budget to Actual Capital Outlay ENTERPRISE FUND YTD 06/30/2004 1 of 1 CITY OF MERIDIAN FY2004 POTENTIAL BUDGET AMENDMENTS as of 7114/2004 THIS IS NOT fHE COMPlETE MiiEUDHEI-j1 n VVll.l bE [iISi hll'''.HH- Ii) ( OUIJCII. By ,o-Ul.,U:; I :-x.X Budget Changes that need Council Approval Item# Fund Dept Debit Credit Description A 60 3410 $ 60,000 amend water meter budget according to revenues 60 3410 $ 60,000 amend budget to increase water meler revenues B 50 1910 $ 20,093 amend budgel for new planner approved in FYQ5 10 FYQ4 C 50 1910 $ 25,000 amend for Circulalion Study D 50 1910 $ 600 P&Z Summer Intern 60 3200 $ 3,750 PW GIS Intern 1 2111} $ 600 Police Summer Intern 1 1310 $ 1,950 Mayor Interns 1 1500 $ 1,000 IT summer Inlern E 1 5200 $ 50,001} amend for Parks? F 1 5200 amend for Pathway partnering with ACHD (need amount) G 1 1310 $ 10,000 Mayor's Ofiice unemployment H 1 5200 $ 3,000 Parks Dept unemployment I 1 police $ 2,500 amend for vest replacements. PO must replace 4 defective vests J 1 Fire amend for grant revenlIe & grant expenditures K 1 parks $ 2,400 .mend for irrig.tion lax.s fer addt', p.rn parcels L 1 clerk $ 4,550 amend for contract labor from personnel savings 1 clerk $ 4,550 reclass wages to contract labor for lemp servrce M 1 Mayor $ 2,885 amend for contract labor from personnel savings 1 Mayor $ 2,885 redas$ wages to contracllabor fo! temp service N 1 Mayor $ 2,000 amend for professional SVC from personnel savings 1 Mayor $ 2,000 feelass wages to professional svc for file management S8IVice 0 60 MUBS $ 6,000 amend fot conlracllab(lrfrom personnef savings 60 MUSS $ 6,000 redass. wages to contracllab-Of for temp sENice P 50 Bldg incfease Inspection revenues and expenses Q 60 Wa1/Sew increas.e re....enues and expenses for latecomers R 7 amend for investment fees for Park impact fund S 8 amend for investment fees for Fire truck fund TOTAL $ 196,328 $ 75,435 Transfer To(From) Fund Balance approved budget changes (note: budget changes have been updated in MIP) Item# 7 Fund Deat Debit Credit Descri" extra Fund. need to puroh..e 16.1 acres rather than 15,0 aCres (funded from Imp.ct 7 narks $ 17,400 Fees] 7 Darks $ 17.400 park Impact fees to fund extra S needed to pureh.se land 1 Darks $ 45.000 transf.r capilal for Cenlennlal P.rk to Parks Depl from Admin 1 admin $ 45.000 1 Finance $ 2.500 transfer operatlno monev to personnel for IT intern waces 1 Finance $ 2,500 Iransf.r op.raljno mon.v to personner for IT Inl.m waaes 50 P&Z $ 49,765 transfer Personnel&Ooeraljnll cosls for FT Code Enforcement 50 CodeEnf $ 49,765 officer (rom P&Z to Code Enforcement Division 50 bldo $ 48.000 move interest revenue from Specla~ Services to Capital 55 CIP $ 48.000 Improvement Fund 1 ID,nks $ 13,000 increase Bear Creek -construction accounl 1 'carks $ 13.000 decrease Loch59 Fa~ls conslruc.tioo account to Bear Creek 1 Mavor $ 13,250 Increase to purchase- new vehicle 1 Mavor $ 500 fuel bUdget for new oar 1 Mayor $ 500 maintenance budget for flew veh1cle 1 Mavor $ 500 repair budget for new vetllcle 1 Council $ 14.750 decrease Council consulting budget foe Mayor ...e.hid~ pu{chase 1 Mayor $ 3,000 create a budget for emp~oyee iongevity awards 1 Council $ 3.000 decrease the money set aside for wage increases 60 water $ 35.000 reroof W.ler Bldo . will fund from extra capital aceounls 60 water $ 35,000 reduce 113410-94400 capital eouipment for reroof 50 exoense $ 352,084 move FY03 Speciar Svc Fund slKplUS '0 Capilellmprovemenl Fund 55 revenue $ 352,084 per ordinance #776 1 Parks $ 3,224 Increase caplt.1 budoe, for snow plOW from operating bUdgets 1 Clerk $ 806 decrease build malnl budnet for parks snow olow 1 Fire $ 806 decr.as. bulid mainl budoe! for oarks snow plow 1 Parks $ 806 decre.se build main' budge' for oarks snow plow 1 Police $ 806 decrease build main' bud..t for p.rks snow plOW 1 [oarks $ 1,500 increase capital budget fOf aei.iltor machine from oneratiflg 1 IDarks $ 1,500 d.crease p.rks #54000 small equio budoel for aerator 1 kleneral $ 104.695 Increas. pawoil budoets for 2.5% Feb increase 1 loeneral $ 104,695 decrease the excess funds counc.i1 set as.ide for IncenUves 50 special sv $ 8,803 Incr.ase payroll budgets for 2.5% Feb Incr.... 50 sDecial svc $ 8.803 decrease the excess funds COllncll set aside fOf incentives 60 enterorise $ 34,640 increase pavroll budoets for 2.5% Feb Incr.as. 60 elllerorise $ 34,640 deCrease the excess funds council set aside for incentives 1 mavor $ 3.000 create a budg.t for Longevily Employee AwardS in HR 1 council $ 3,000 take from the extra personnel dollars Council set aside 50 Mayor $ 8,750 create a budget ior Economic Developmenl con!faol (profeSSion.' svc In Bldg) 50 $ 8,750 lake from the extra personn.1 dollars Council sel .slde 1 Mavor $ 4,115 increase budget for 2 desks,chairs ;and computer 1 $ 4,115 I.ke (rom the .x!fa personnel doUars Council set aside NERAL FUND $ 749226 S 749,226 $ . 2 3 4 5 6 8 9 10 11 12 13 14 15 16 GE 10fl !J) -0 C ;::l ~ r-1 m H (ll C (j) 19"'l' '1-40 O~ >,~ HO l1jr<) ~~0 H ;::l .c Q(f)Ol H ;::l rx: 0 ~ !J) ~ J:q ~ E-< o C '<l' :>t ~O E-i :x:~ tjW~ (llr-1 ;::l~ C..., ill is l> 0 (j) H O:;i:1.J '1-4 o .j.J C ill is (ll .j.J m .jJ (f) rl III ::l .j..I o ~ l-l III (!l ~ l-l o 'M \.l III .-l .j..I t7I ~ ~.~ Eo< P 'M III III ~ ! o i-l (!l III .j..I m ~ ~ ::J 'M III H .-l ~ III .j..I o Eo< \.l rl l\I l\I ~ E o -::J ~ Ql l-l l-l P l.J '"d .-l o l\I .~ E (!l 0 III <l; .j..I a Ql l-l l-l ::l l.J <1)MCXlLDrl I.OMlClMOI 0"",<1)d'l0l or-r-LDO lD'<I'MmM ~ <1)GJMlDJ:-- lDO<D<.oJ:-- r-'<l''''''<.ot'l lD :: ~.I 0) .j~: ; (h"'" rl r. 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'" o .... o rl (>") o N a-. ..... co r--- N r-I '" r- \D '" o o ... 1'1 'I.r-, ~ ~-~ () fe, r:J.-', [il u Z <t ~ <t m o Z :=> [", c o E-") N , r--- W +' <1l o FY04 BUDGET AMENDMENT GENERAL FUND USE OF MERIT MONEY FOR MERIT Council Budget Department Personnel DEBIT CREDIT Personnel Personnel $215,710 $104,547 USE FY04 MERIT MONEY FOR OTHER PURPOSES Mayor Operating Intern Police Intern IT Intern Economic Dev Specialist Mayor Incentive Awards HR Longevity Awards Mayor Office Unemployment Parks Unemployment Police Unemployment Mayor Office File Management Serv ACHD Bicycle Pathway Study Replace Defective Bullet Proof Vests Park Irrigation Taxes Park Surveillance Cameras Parks Vandalism Operating Operating Operating Operating Operating Operating Personnel Personnel Personnel Operating Operating Operating Operating Capital Capital $1,950 $600 $1,000 $4,115 $3,000 $3,000 $10,000 $3,000 $6.400 $2,000 $6,400 $1 ,068 $2,400 $8,000 $8,300 PURCHASE MAYOR CAR Council Consulting Operating $14,750 Mayor Vehicle MalntlFuel Operating $1,500 Mayor Capital Outlay Capital Outlay $13.250 PURCHASE PARKS SNOWPLOW Parks Equipment Capital Outlay $3,224 Pollee Building Maintenance Operating $806 Fire Station #1 Build Malnt Operating $806 Fire Station #2 Build Maint. . Operating $806. Other Govern Build Maint Operating $806 CITY CLERK WAGES TO CONTRACT LABOR FOR TEMP Salary Savings Personnel $4,550 Contract Labor $4,550 MAYOR WAGES TO CONTRACT LABOR FOR TEMP Salary Savings Personnel $2,885 Contract Labor $2.885 TRANSFER FROM ADMIN TO PARKS FOR CENTENNIAL PARK PROJECT Other Government - Capital Project Parks" Capital Project $45,000 $45,000 TRANSFER FROM OPERATING TO CAPITAL FOR PARKS AERATOR Small Equipment Operating Capital Equipment Capital Outlay $1,500 $1,500 TRANSFER FROM OPERATING TO PERSONNEL FOR IT INTERN Finance Personel Personnel $2,500 Finance Operating - Computer Operating INCREASE FIRE INSPECTION REVENUE TO OFFSET OPTICOM General Fund Fire Inspection Revenue Revenue Fire Capital Outlay Opticom $2,500 $2,500 $2,500 MOVE INTEREST FROM GENERAL FUND TO FIRE TRUCK AND PARK IMPACT FEES General Fund Interest $26,000 USE PARK IMPACT FEE FUND BALANCE TO PAY FOR EXTRA LAND PURCHASED Park Impact Fee Balance Fund Balance $17,400 Borup Park land Purchase Capital $17,400 TRANSFER BEAR CREEK PARK CAPITAL TO lOCHSA FAllS PARK CAPITAL Bear Creek Park Capital $13,000 lochsa Falls Park Capital $13,000 FIRE TRUCK FUND INVESTMENT FEES Investment Fees Operating Fire Truck Fund Balance Fund Balance $1,200 FEMA CITY MATCH Fire - Grant Match $3,269 $303,558 $324.219 Total Debits and Credits Increase in Fund Balance $1,200 $20,661 FY04 BUDGET AMENDMENT SPECIAL SERVICES INCREASE BUILDING DEPARTMENT INSPECTION REVENUE AND EXPENSES Electrical Revenue Revenue $100,000 Fire Inspection Revenue Revenue $50,000 Commerical Building Permit Revenue Revenue $150,000 ResidentIal Building Permit Revenue Revenue $1,000,000 Plumbing Permit Revenue Revenue $200,000 Gas Permit Revenue Revenue $100,000 Mechanical InspectIon Contract Operating $50,000 Electrical Inspection Contract Operating $60,000 Building Inspection Contract Operating $275,000 Plumbing Inspection Contract Operating $70,000 Fire Inspection Contract Operating $50,000 MERIT MONEY USED FOR ECONOMIC DEVELOPMENT POSITION Personnel Personnel Contract Operating $8,750 $8,750 MOVE P/Z PLANNER FROM FY05 BUDGET REQUEST TO FY04 BUDGET Salary and Benefits Personnel $16,115 Operating Operating $1,268 Desk and Equipment Capital Outlay $2,710 PfZ CITY SHARE OF TRAFFIC STUDY WITH ACHD Operating $30,000 P/Z EMPLOYEE EDUCATION REIMBURSEMENT Operating $1,000 $600 PZINTERN OperatIng TRANSFER FY03 SPECIAL SERVICES FUND BALANCE TO CAPITAL IMPROVEMENT FUND FY03 Revenue over Expense SS Fund Balance $352,084 Capilallmprovement Fund CIP Fund Balance $352,084 MOVE INTEREST REVENUE FROM SPECIAL SERVICES TO CAPITAL IMPROVEMENT FUND Special Services Interest Revenue Revenue $48,000 CIP Interest Revenue Revenue $48,000 TRANSFER CODE ENFORCEMENT OFFICER OUT OF P/Z DEPARTMENT Special Services Department PC & OE Code Enforcement Department PC & OE $49,765 $49,765 MERIT MONEY NOT USED Fund Balance $11,919 CIP INVESTMENT ADVISOR FEE Investment Fees Operating $5,000 $1,020,292 $2,070,518 Increase in Fund Balance -$1,050,226 FY04 BUDGET AMENDMENT ENTERPRISE FUND INCREASE BUDGET FOR NEW WATER METERS Meter Sales Revenue Cost to Buy Meters Operating $60,000 $60,000 TRANSER SALARY SAVINGS TO OPERATIONS FOR TEMP SERVICE Personnel Operating $6,000 $6,000 USE OF MERIT MONEY Not Used to Fund Balance GIS Intern To Fund Balance Personnel $78,318 $3,750 RE.ROOF WATER BUILDING MOVE FUNDS FROM CAPITAL EQUIPMENT Building Roof Capital $35,000 Equipment Account Capital $35,000 INCREASE LATECOMER REVENUE AND LATECOMER EXPENSE Latecomer Revenue $500,000 Latercomer Expense $500,000 Total Debits and Credits $604,750 $679,318 Increase Fund Balance . ..... ..;;,..:g4&~~i ])ECEIVED J U L 1 5 2004 ~d + !l~ . !ir h~ z ~~ I G) - o ~c .... m m;r: oCSc c.2 m=: .i: U) .....C U) m G) a.. -01- G) a.. ;r rflT~ r,~'1l~Y:'T ~ ~".~Mr,-- :J~~;-LI !I~ l;;~~lUAJ lit{; "lJ .~aJlnrn " "" Ie:.. 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I avo" I :1=TJcl} ~ ) I[ · / J I ~ avo" vj."" ~ ~ ~ 1- f j ) ~ j1c~ ( I L- ~ Cl ~ lY / ~ l:d l- Cf) ::J avotl llO~t13a::>~ z :5 =:! .:;'!; ~~ ~ ~ 0 III III '1J '1J .. C C C. :J ::J .E 0 a ..c J:l '0 1: ~ '" .@ .@ .. ., l- I- < ;?;- .~ 5 (J ~ o c <1l to(JQ)QJ~m:O ~ [tI 'S g ~ 5 'ai s ::J ~ [IJ W (9 :.:: ::2: (I} Z. (] j ~~ f~' '\ July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27,2004 ITEM NO. REQUEST Discussion of Request for Funds for pedestrian and Bicycle Facility Data Collection Project AGENCY COMMENTS ClTY CLERK: ,~.(-e V')rCV\aL\5 pel C.w CITY ENGINEER: CITY PLANNING DIRECTOR: CITY AlTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: J>>PrJ-,I'tV ~ 1)\ Oo~ MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. July 16,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 20,2004 ITEM NO. 1 REQUEST Discussion of Pedestrian and Bicycle Facility Data Collection Project AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: 6n (l~ 'oO-~\L l-;;l--ot Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Tara Green From: Sent: To: Subject: Steve Siddoway [siddowas@meridiancity.org] Thursday, July 08, 2004 8:24 AM 'Will Berg'; 'Tara Green'; 'Jessica Johnson' FW: FW: Pre.Council: ACHD Follow Up Flag: Flag Status: Follow up Flagged ~..~:. ~ ..:.::::.::.::,~:.. ... ~ ada grid march2.pdf ~ ~ Meridian aoi.pdf 6-10-04 Meridian Tier 2 Reques... ACHD's presentation. Here are items for Pre-Council packets on July 20 for Steve Siddoway Principal Planner Meridian Planning & Zoning 660 E. Watertower Lane, Suite 202 Meridian, Idaho 83642 Phone 208.884.5533 Fax 208.888.6854 -----Original Message----- From: Katey Levihn [mailto:Klevihn@achd.ada.id.us] Sent: Wednesday, July 07, 2004 2:07 PM To: siddowas@meridiancity.org Subject: Re: FW: Pre-Council: ACHD Steve - attached is an electronic copy of the letter we sent out, as well as an additional blown-up map of the Meridian area, for you to give to your mayor and council. Please let me know if you think I need anything else. Katey >>> "Steve Siddoway" <siddowas@meridiancity.org> 7/7/2004 10:04:57 AM >>> Ka tey , We've got a time slot reserved for you to make a presentation to the Mayor and Council on July 20. The time should be 6:00 PM and I'll keep you posted if anything changes as the agenda is finalized. If you have any handouts or other materials that you would like the Mayor and Council to review beforehand, please get to the Clerk1s office by July 15. Please feel free to call if you have any questions. Sincerely, Steve 1 Steve Siddoway Principal Planner Meridian Planning & Zoning 660 E. Watertower Lane, Suite 202 Meridian, Idaho 83642 Phone 208.884.5533 Fax 208.888.6854 -----Original Message----- From: William Nary [mailto:Wnary@cityofboise.org] Sent: Wednesday, July 07, 2004 8:28 AM To: bergw@meridiancity.org; greent@meridiancity.org; siddowas@meridiancity.org Cc: deweerdt@meridiancity.org Subject: Re: Pre-Council: ACHD Will and I will add it for the 20th pre-council >>> "Steve Siddoway" <siddowas@meridiancity.org> 07/06 10:40 AM >>> ACHD has requested funds from the City of Meridian to conduct a "Pedestrian & Bicycle Facilities Data Collection" project. Katey Levihn, ACHD Planning/Programming/Cost Estimating Coordinator, has offered to make a presentation to the Mayor and Council on July 20 to discuss the project and answer any questions. The presentation should only take about 10 minutes. Please let me know if we can get about 10 minutes on the Pre-Council agenda for July 20. Thank you, Steve Siddoway Steve Siddoway Principal Planner Meridian Planning & Zoning 660 E. Watertower Lane, Suite 202 Meridian, Idaho 83642 Phone 208.884.5533 Fax 208.888.6854 2 ;i~ it!; .~ AC~ '- Ada County Highway District John S. Franden, President David E. Wynkoop, 1 st Vice President Susan S. Eastlake, 2nd Vice President Sherry R. Huber, Commissioner David Bivens, Commissioner 3775 Adams Street Garden City 10 83714-6418 Phone (208) 387-6100 FAX (208) 387-6391 E-mail: tellus@ACHD.ada.id.us June 10, 2004 City of Meridian 33 East Idaho Ave. Meridian, ID 83642 Attn: The Honorable Tammy de Weerd Mayor City of Meridian Subject: Pedestrian & Bicycle Facilities Data Collection Dear Honorable Mayor de Weerd: Ada County Highway District (ACHO) is in the process of evaluating its Community Programs for future Five Year Work Program updates. The Commission decided on April 14, 2004 to proceed with a study to determine the existing sidewalk and bicycle facilities, as well as define the deficiencies and needs to complete these systems. ACHD staff has followed up with detailed cost estimates of the work involved, To accomplish the study, which is contemplated to involve discussions with each of the six cities and the county regarding their priority areas, data of facilities needs to be collected, ACHD has already completed an in-house study of sidewalk connectivity around schools, but much other work remains to be done. ACHD has also committed $148,000 which is estimated to be enough to cover the data collection and study work associated with Tier 1 priorities as defined on the attached map. Note that the Tier 1 areas were defined by a mapping process which considered the areas with the most overlap of the following five criteria: ../ Proximity to schools ../ Proximity to government buildings ../ Proximity to major employers ../ Low income neighborhoods ../ Mobility impaired residents Unfortunately, Tier 1 data collection only covers the core of each of the six cities. For an additional estimated $58,000 Tier 2 data collection can be accomplished this calendar year provided that it is done this summer with Tier 1. Similarly, Tier 3 could be done as a continuing effort this year for an additional estimated cost of $40,000. ACHO feels strongly that evaluating Tiers 1 and 2 this year is desirable, and as for your consideration of assisting with funding at least Tier 2; note that timing of the funds could be anytime this calendar year 2004. C:\Documenls and Setlings\greent\Local Settings\Temporary Internet Files\OLK188\6-10-04 Meridian Tier 2 Request Letter.doc Page 1 of2 The table below lists the amounts being requested from each jurisdiction for Tiers 2 and 3. Percent Roadways and Requested Contribution By Jurisdiction Ada Garden Countv ~ EaQle Citv Kuna Meridian .IDm Total % Roads 41% 38% 5% 2% 2% 11% 1% 100% rier 2 $23,780 $22,040 $2,900 $1,160 $1,160 $6,380 $58C $58,000 trier 3 $16,400 $15,200 $2,000 $800 $800 $4,400 $40C $40,000 tr otal $40,180 $37,240 $4,900 $1,960 $1,960 $10,780 $98C $98,000 Meridian City Council expressed its desire for sidewalks in Old Town and near schools by ranking this project #4 on your November 2003 Five Year Work Program and TIP request. This plan would result in an implementation strategy to address these needs. ACHD is requesting that you examine your FY2004 and FY2005 budgets and consider contributing funds for a portion of the Tier 2 and even Tier 3 work. There are economies in conducting two or more tiers of work at the same time, as doing the work next year would cost about 25% more due to retraining and remobilization costs. ACHD respectfully requests a decision by July 30, 2004 so that economies of scale can be realized by collecting the data for two or three tiers this summer, rather than having to re-train people and set up a second or third data collection effort at a later date. To assist you in your decision about the amount you may wish to dedicate to this effort, please see the attached sheet that summarizes some population and roadway information. If you have any questions or would like additional information, please contact our Ms. K. Levihn at 387-6109. Thank you for your time. Sincerely, Kathryn A. Levihn, PE Planning, Programming & Cost Estimating Manager Cc: Anna Powell, Meridian Planner ACHD Commissioners ACHD Director Central Files PPC File: PBTP C:\Documents and Settings\greent\Local Settings\Temporary Internet Files\OLK188\6-10-04 Meridian Tier 2 Request Letter.doc Page 2 of2 ~~~ -+- Uj z ~h ~~ s ";li - JH - ~ ' ~ i -I ~c--m~ I =-11 1 ,< ~ &l~ EO ~ : i' T r, 'q II ,," I' _ I' lJ, I j I I 1 I I I' ~ . J 1 <'- ~~,. ~ ~ J [ -~,-.--=~ I~ ~~ I I ,-ll r I ~ -. I - ....l- I I J -- L ~ - ~ j T ~ '~~--=-"~l.~ll'-' ~-=-rr'T~Jh-I-I~' j ':01--: . Jill -~'-::---1111 1"1" I I, _- :~r;,.,;rt )--,''g:Ll,J,-~~I~~Ll3+c:!.'i,-. -I I:"~~T r I II <=I "'I_ll---=- 1111 --II~r----+ r I , - _,_-,"(;~-:'11,t:::.- TI',I;II-=,: ,i:'~, 11=:-1 '-w-: jLf-r-li[' I i:-1<'-'I'L..:i,.::,' I .' '. '-. i I I . 'lg-Ic'-~'I f'III-1T._llw'!I~I.-r-I-:l..1 'III rT:2:l ~ L I I~ .-l. ,'-i"T_rei!:I'1 ,--:1 1-1 --..l ~ I " r i.j '., I - W . 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Z;- Z;- <:: (3 ::l 0 c .$ t) III III III 'E <ll U! ;:;, "tJ "tJ '0 '" OJ :.:J <( III UJ (!) ~ C3 I avo , f--'l 1 Jl'Vd )j~ ) '~-T- ! } ,~ , LEGEND PRIORITY GRID 2 3 .. Schools ( n\ r rose eos, fGY PLlloLt'~ No+f OG ~(-:+);tClXI\LS CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, July 27,2004 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: Shaun Wardle _ Bill Nary Charlie Rountree Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. University of Phoenix Presentation on Economic Development Study: (*45 minutes) 4. Discussion of Resolution for Investment Policy: 5. Finance Third Quarter Report: 6. Discussion of Request for Funds for Pedestrian and Bicycle Facilitv Data Collection Proiect: *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Pre-Council Agenda - July20. 2004 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian_ Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting_ ~ P / CITY OF D;'- L/VLerzdian ID,\HO / P LLCiR Tru:+ fbf/(rpubLt'c NDft"~ lhaAJ(~ / '" ~ ~ \! ~ J ...~...;.' MAYOR Tammy de Weerd CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M_ Rountree Shaun Wardle NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL CITY DEPARTMENTS Fire 540 E. Franklin Road 888-1234/ fax 895-0390 NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Parks & Recreation 11 E. Bower Street 888-3579/ fax 898-5501 Meridian, Idaho, on Tuesday, July 27, 2004 at 6:00 P.M. The Meridian City Council will be discussing agenda items which are on the regular Planning & Zoning 660 E. Water tower Lane Suite 202 884-5533/ fax 888-6854 scheduled City Council meeting as well as the following issues: Police 1401 E. Watertower Lane 888-6678/ fax 846 -7366 - University of Phoenix Presentation on Economic Development Study ~ Discussion of Resolution for Investment Policy Public Works 660 E. Watertower Lane Suite 200 898-5500 I fax 898-9551 ~ Finance Third Quarter Report - Building 660 E, Watertower Lane Suite 150 887-2211/fax 887-1297 - Discussion of Request for Funds for Pedestrian and Bicycle Facility Data Collection Project - Sewer (WWTP) 3401 N, Ten Mile Road 888-2191/ fax 884-0744 DATED this 23rd of July, 2004. JI~P \\\\1111111 ftlll! \\\ C Mt::: 'I,. ",,,\\ -{ O. t:.fT1/) 1/1,:- .;::" ~ . ~ /...... :t () cp'PJ'OR"I h '1--"~ ::.:f?- (:'0 ~ ~ '~ The public is welcome to attend the meeting. - Water 2235 N. W. 8th Street 888-5242/ fax 884-1159 '" CITY HALL 33 EAST IDAHO AVENUE MERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLERI\-E\X 888~4218 HU~I.\N RESOURCES-E\X 884~8n3 FIN;\NCE.& UTILITY BILLlNG-E\X 887-48l3 MAYOR'S OFFICE-FAX 884-8119 ** TX CONFIRMATION REPORT ** AS OF AUG 13 '04 11:38 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 03 08/13 11:38 2088886854 MODE MIN/SEC PGS CMD~ STATUS EC--S 00' 21" 001 220 OK ----------------------~------~----~--------------------------~------------------------------ PINNACLE Engineers ~ Inc. TO: M.\yor and Cify Council 660 E W~lerl.ower Ln.. Ste. 202 Meridian, TO 83642 RECENE"f DATE: July 30, 2004 JUL 3 0 200' City OfMeridiu:' City Clerk Office RE: Southstonc Subdivision Final Plat (File No. FP-04-048) Dear Mayor de Wc.~rd and m!!.mbl:!n; orthe Meridlnn City Council: w~; have reviewed the Sraff Rcport for Soutllstone Sl.lhdivision and agree to comply with all of the site spccitic and gC11cral requirement<; li~ted within the report. We arc working wiLh the developer of Sutherland Fanns to construct the street improvements for Ea:;}' Jet R(~ad at ,.he ~me time, so the roadwny will bo complete on both sides at the same time. We would like 10 thank. the City and Staff for helping: u~ complete work on this subdivision in <l very :;wift and professional manner. If you have any questions pkasc fecI free to contact me at 887-7760 ur via ~rnail at 49Y~~ID.@R.i!,l.l)~I.c1Q:.e.l)Ri.l).e.c.r:s..f_QlJl.. ~~r 1blG t~ . \. David McKinnon Lund Use Planner -., 1:':~S,2 W 1'.x"Cl!T]VI~ IllUVF, ;';UITIi B . BOISI'.IIM.lJ<.) f;)71.l" (211~) l-iS7-77MI" I',\X (:llll,) X~! ,j'/{I JUL 30 '04 1?: 17 2eB Be? 7781 PAGE. 02 ':'( . Ji~1';.{'{ cM'e;;d/:~c-",; '\ 10,\1-10 V ;-. } 4r. ~ ./'\'1:1("., , \.'.."i l?( r BI.._\....t.l~i," ,'J,l MAYOR Tammy de Weerd CITY COUNCIL MEMBERS William L. M. Nary Keith Bird Charles M. Rountree Shaun Wardle NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL CITY DEPARTMENTS Fire 540 E, Franklin Road 888-1234/ fax 895-0390 NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Parks & Recreation 11 E. Bower Street 888-3579/ fax 898-5501 Meridian, Idaho, on Tuesday, July 27, 2004 at 6:00 P.M. The Meridian City Council will be discussing agenda items which are on the regular Planning & Zoning 660 E. Watertower Lane Suite 202 884-5533/ fax 888-6854 scheduled City Council meeting as well as the following issues: Police 1401 E_ Watertower Lane 888-6678/ fax 846-7366 University of Phoenix Presentation on Economic Development Study Discussion of Resolution for Investment Policy Public Works 660 E, Watertower Lane Suite 200 898-5500/ fax 898-9551 Finance Third Quarter Report - Building 660 E, Watertower Lane Suite 150 887-2211/fax 887-1297 Discussion of Request for Funds for Pedestrian and Bicycle Facility Data Collection Project - Sewer (WWTP) 3401 N, Ten Mile Road 888-2191 j fax 884-0744 DATED this 23rd of July, 2004. d1~P- The public is welcome to attend the meeting. - Water 2235 N, W, 8th Street 888-5242jfax 884-1159 CITY HALL 33 EAST IDAHO AVENUE IvlERIDIAN, IDAHO 83642 (208) 888-4433 CITY CLEHK-E\X 888-4218 HU~li\N HEsounCES -E\X 884-8723 FINANCE & UTILITY BILLlNG-E\X 887,4813 ~lr\YOR'S OFF]CE- E-\X 884-8] 19 "'>I< TX co! ATI ON REPORT >I<>l< AS OF JUL 23 '04 16 PAGE.01 CITY OF MERIDIAN DATE TIME TO/FROM I'1JDE MIN/SEC PGS CMDIl STATUS eJ5 07/23 16:38 3810160 EC-S 00'28" 0131 032 OK 06 07/23 16: 39 PUBL.lC WORKS EC--S 00'20" 0131 032 OK 07 07/23 16:40 12004664405 EC--S 00' 21" 001 032 OK 00 07/23 16:41 8841159 EC-S 00'20" 001 032 OK 09 07/23 16:42 208B8<l0744 EC-S 013'20" 1301 032 OK 10 07/23 16:43 POLICE DEPT EC--S 00'20" 001 032 OK 11 07/23 16:43 8985501 EC--5 00'19" 1301 032 OK 12 07/23 16:44 LIBRARY EC--5 00'22" 001 032 OK 13 07/23 16:45 92083776449 EC--5 00'20" e01 032 OK 14 137/23 16:46 200 388 6924 EC--5 00'21" 001 032 OK lS 07/23 16'47 2008886854 EC--S 00' 19" 001 032 OK 16 07/23 16:48 208 895 0390 EC--5 00' 20" 001 032 OK 17 07/23 16:49 128300040 (;3--5 00'25" 001 032 OK 18 07/23 16:49 208 387 6393 EC--S 00'19" 001 032 OK 19 07/23 16:50 ADA cry DEVELMT EC--5 00'20" 001 032 OK 20 07/23 16:51 8885052 EC--5 00'19" 001 032 OK 21 07/23 16'52 CHERRY LANE G3-5 00'39" 001 032 OK 22 07/23 16'54 IDAHO ATHLETIC C EC--S 00'21" 001 032 OK 23 07/23 16'S4 ID PRESS TRIBUNE EC--S 00'20" 001 032 OK 24 07/23 16:56 2088886701 EC--S 00'19" 001 032 OK ------------------------------------------------------------------~------------------------- Ptmse POS-\- fOr PubVe., NO-Ii' QC "mOX\KS CITY OF MERIDIAN PRE-COUNC/L MEETING AGENDA Tuesday, July 27, 2004 at 6:00 p,m, City Council Chambers 1, Roll-call Attendance: _ Shaun Wardle _ Bill Nary _ Charlie Rountree _ Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. University of Phoenix Presentation on Economic Development Study: ("'45 minutes) 4. Discussion of Resolution for InvQstment Policv: 5. Finance Third Quarter Report: 6. Discussion of Request for Funds for Pedestrian and Bicvcle Facilitv Data Collection Project: -Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Me,jdian City Pre.(;{)uncJl Agenda - JuIy:lO. 2004 Page 1 of 1 All malenals presented at public: m(lo-tingo Shall become property o{Cha Cil)' tit Meridian. Anyone des:Jrlng j;lccommodalion fordisiilbHlt.l9s r(l~~ed \0- dOcuments: .;limlll;lrheatings pleas. eonlact tn" City Clerk's Oflioo al S66-4433 .t 1...146 Mu", p,ior to lh. publio m..~ng. i 17\ ** TX CDk. ATION REPORT ** I'IS OF JUL 23 '134 PI'lGE.Bl CITY OF MERIDII'IN DATE TIME TD/FROM MODE MIWSEC PGS CMDIl STI'lTUS 13 07/23 17:34 381<11613 EC--S 1313'38" 13131 1337 DK 14 137/23 17:35 PUElIC WORKS EC-S 1313'26" 0131 037 OK 15 137/23 17'36 120846644135 EC-S 1313'26" 0131 1337 DK 16 137/23 17'37 8841159 EC-S 013'26" 001 1337 DK 17 137/23 17' 38 20868413744 EC--S 013'27" 001 1337 DK 18 137/23 17' 39 PDllCE DEPT EC--S 013'26" 1301 1337 DK 19 137/23 17'413 8985501 EC--S 013'26" 001 1337 DK 20 07/23 17:41 llBRI'IRY EC--S 013'33" 1301 037 DK 21 07/23 17:42 92083776449 EC--S 013'25" 001 037 OK 22 07/23 17:43 208 388 6924 EC--S 00'31" 13131 037 OK 23 07/23 17:44 2088886854 EC--S 130'27" 13131 037 OK 24 07/23 17:45 208 895 03913 EC--S 00'27" eel 1337 OK 25 07/23 17:46 1283131313413 G3--S 1313'31" 001 1337 OK 26 137/23 17'47 2138 387 6393 EC--S 1313'26" 1301 1337 OK 27 07/23 17:48 RDR CTY DEUELMT EC--S 013'27" 1301 037 OK 28 07/23 17'49 8885052 EC--S 1616'26" 0161 037 OK 29 07/23 17' 50 CHERRY Ll'lNE G3--S 160'43" 0101 037 OK 30 07/23 17'51 IDRHD I'ITHLETIC C EC-5 00'26" eel 1037 OK 31 107/23 17'52 lD PRESS TRIBUNE EC-5 00'26" 0161 1037 OK 32 87/23 17'53 20888867131 EC--S 010'25" 8101 837 OK . P LLCl5z ros;+ ib'v f'uhLrc /VDf-r~ fhalLkr / ..~ -ik;J~.~ C>tG mv '" ~;~fltjt . . J .~ -~'r-- " eriodc:rn .;';r: \. ~ In.-\.I-t~~ ~ '< /./ . \" '.. . , J ~ ~ ~ ~. 'I. \" ~,.,... '!: ;?~r '; 1'~3 MAYOR Tammy de Wccrd en y COUNClt MEMBF.RS Williom L M, Nary Keith Bird Ch~~11$ M. Rouotree 5hjJ\.:ln WMd1e CITY l)EPARTMF.NTS Pire 04(1 ~. I'ron kiln Road S88. U>4/ r.~ 895-0390 Park$ N; RIil(.'n-ation 11 E. Bn W.:':t' Bh'l'et Sa8.3~191IJx H9H.5~01 "'anmng &: Zoniog 6;'0 Ii. Watert"wer Lan" Suile 202 884.5533/ ~ox &18-6554 Polico 1401 E. Watert"wer Lont 888-55?S/lax 846-7366 Public Work. 660 E. Welerlower l.oM Su.le 200 898.5500/1.. 898-9551 - building 660 E. Wo!cr\ower (.ooe Suite 150 RH7-2211/fox SS7.1Z97 . Sewer (WW1'I') 3401 N. Ten Mile Rood 88S.21 ~l If.x 884.1174,1 - Water 22,5 N, W, 8th Street BRS-5242tra" 884.115(' NOTICE OF PRE-COUNCIL MEETING MERJDlAN CITY COUNCIL NOTICE IS HEREBY GIVEN thai the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, July 27,2004 at G:OO P.M. The Meridian City Council will be discussing agenda items which are on the regular scheduled City Council meeting as well as the following issues; - University of Phoenix Presentation on Economic Development Study - Discussion of Resolution for Investment Policy - Finance Third Quarter Report - Discussion of Request for Funds for Pedestrian and Bicycle Facility Data Collection Project DATED this 23rd of July, 2004. The public is welcome to attend the meeting, dI~p "i. CITY HAl.L 33 EA5 T IDAHO AVENUl:: M~RIf)IAN, IDAIIO 83642 1208) 81;\8-4433 CITY r.lF.~~-"." 888,.1.<18 1Il'~lA^ ~~sollnC~S-FA.~ SS.j.B723 "IN,I.'C'. I< Ullun "IL'_I.'G-nIX 887'1813 "MOIl'S ,,,,,'ICf.-"" llH4,!l119 July 23,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT Tiburon Meadows, LLC CUP 04-013 July 27, 2004 Lo-D ITEM NO. REQUEST Findings - Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision - 1450 and 1460 North Ten Mile Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POUCE DEPT: CITY FJRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CJTY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERI DIAN POST OFFICE: OTHER: See attached Findings #>f~ Contacted: Emailed: Date: Staff initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. JUL 2 3 2004 interoffice MEMORANDUM City Of I\1eridian City Clerk. Office To: William G. Berg, Jr. From: William F. Nichols Subject: BY: TIBURON MEADOWS SUBDIVISION FOR REQUEST FOR CONDITIONAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR REDUCTIONS TO THE MINIMUM REQUIREMENTS FOR LOT AREAS, SIDE SETBACKS AND MINIMUM STREET FRONTAGE IN R-4, R-8 AND L-O ZONES File No.: CUP -04-013 Date: July 19, 2004 Will: Please find attached the original FINDINGS OF FACT CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS and ORDER for the above matter. Please place this matter upon the Consent Agenda for Council discussion and decision. If you should have any questions please give me a call. Z:\ Work\M\Meridian\Meridian 15360M\Tiburon Meadows Sub RZ-04-007 PP.04-0 16 CUP-04-0 [3\ClkLtrCUPffcJs&Order,doc BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/06/04 IN THE MATTER OF THE ) REQUEST FOR CONDITIONAL ) USE PERMIT FOR A PLANNED ) DEVELOPMENT FOR ) REDUCTIONS TO THE MINIMUM ) REQUIREMENTS FOR LOT AREA; ) STREET SIDE SETBACKS AND ) MINIMUM STREET FRONTAGE ) FOR TIBURON MEADOWS ) SUBDIVISION ON 10.69 ACRES IN ) R-4, R-8, AND L-O ZONES, ) LOCATED AT 1450 AND 1460 ) NORTH TEN MILE ROAD, ) APPROXIMATELY % MILE ) SOUTH OF THE SOUTHEAST ) INTERSECTION OF TEN MILE ) ROAD AND CHERRY LANE, ) MERIDIAN, IDAHO ) ) TIBURON MEADOWS, LLC ) APPLICANT ) ) Case No. CUP-04-013 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT The above entitled conditional use permit application having come before the City Council on July 6,2004, at the hour of7:00 p.m., at Meridian City Hall, 33 East Idaho Street, Meridian, Idaho, and Brad Hawkins-Clerk for the Planning and Zoning Department, and Ron Sargent, appeared and testified, and the City Council having duly considered the evidence and the record in this matter and the Recommendations to City Council issued by the Planning and FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 1 OF 22 Zoning Commission who conducted a public hearing and the Council having heard and taken oral and written testimony, and having duly considered the matter, the City Council hereby makes the following Findings of Fact, Conclusions of Law and Decision and Order to~wit: FINDINGS OF FACT 1. A notice of a public hearing on the conditional use permit was published for two (2) consecutive weeks prior to the said public hearing scheduled for July 6, 2004, before the City Council, the first publication appearing and written notice having been mailed to property owners or purchasers of record within three hundred feet (300') of the external boundaries of the property under consideration more than fifteen (15) days prior to said hearing and with the notice of public hearing having been posted upon the property under consideration more than one week before said hearing and the copies of all notices were made available to newspaper, radio and television stations as public service announcements; and the matter having been duly considered by the City Council at the July 6,2004, public hearings; and the applicant, affected property owners, and government subdivisions providing services within the planning jurisdiction of the City of Meridian, having been given full opportunity to express comments and submit evidence. 2. There has been compliance with all notice and hearing requirements set forth in Idaho Code g67-6509, 6512, and Meridian City Code gg 11-15-5 and 11-17-5 as evidenced by the Affidavit of Mailing, and the Affidavit of Publication and Proof of Posting filed with the staff report. 3. This proposed development request is in an R-4 zone and by reason of the provisions of the Meridian City Code S 11-17-4, a public hearing was required before the City FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 2 OF 22 Council on this application. 4. The property is located at 1450 AND 1460 North Ten Mile Road, approximately 12 mile south of the southeast intersection ofTen Mile Road and Cherry Lane, Meridian, Idaho. 5. The owners of record of the subject property are Stonehouse Evangelical Church and Greta Huit, Trustee for the Huit 1992 Revocable Trust, and they have submitted notarized consent for the subject application for Tiburon Meadows, LLC. Tiburon Meadows, LLC has a sale pending on the northern parcel, for the eastern portion, (1460 North Ten Mile Road) and the property is proposed to close on or before February 26,2005, with Greta Huit, Trustee for the Huit 1992 Revocable Trust. Additionally, Tiburon Meadows, LLC has sale pending on the southern two parcels, for the eastern portion and public road from Ten Mile Road to the PUD, (1450 North Ten Mile Road), and the property is proposed to close on or before January 6,2005. Applicant is Tiburon Meadows, LLC. 6. The Applicant is Tiburon Meadows, LLC. 7. The subject property is currently zoned R-4. There is, however, an application for re-zone to R-4 (Low Density Residential), R-8 (Medium Density Residential), and L-O (Limited Office District) before the City CounciL The zoning districts ofR-4, R-8 and L-O are defined within the City of Meridian Zoning and Development Ordinance, Section 11-7-2. 8. The proposed application requests a conditional use permit for a planned development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage on 10.69 acres. The Planned Residential Development designation within the City of Meridian Zoning and Development Ordinance requires a Conditional Use Permit be obtained for most uses and exceptions, including those requested by the Applicant. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 3 OF 22 (Meridian City Zoning and Development Ordinance, Section 11-8-1). 9. The proposed application is in compliance with the Meridian Comprehensive Plan, which designates the subject property as Mixed-Use Community and Public / Quasi-Public. 10. The use proposed within the subject application will in fact, constitute a conditional use as determined by City Ordinance. 11. The Meridian City Council takes judicial notice of its Zoning, Subdivision and Development Ordinances codified at Titles 11 and 12, Meridian City Code and all current zoning maps thereof and the Comprehensive Plan of the City of Meridian, and Maps and the Ordinance establishing the Impact Area Boundary. 12. Giving due consideration to the comment received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction public facilities and services required by the proposed development will not impose expense upon the public if the following conditions of development are imposed and the following is also found to be required to mitigate the effects of the proposed use and development upon services delivered by political subdivisions providing services to the subject real property within the planning jurisdiction of the City of Meridian, subject to the following: A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: 1. All conditions of the accompanying Preliminary Plat application shall also be considered conditions of the CUP. 2. This conditional use permit shall be subject to the expiration provisions set forth in MCC 11- 17-4.B. 3. All construction and site improvements shall conform to the requirements of the Americans with Disabilities Act and the adopted building and fire codes. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 4 OF 22 4. Revised Plans: Staff recommends that the plans be modified in compliance with this report and any additional conditions from the Commission and that the applicant submit 10 copies of all revised plans (plat and landscape) at least 10 days prior to the next hearing on this application. B. Adopt the Recommendations of the Meridian Fire Department as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. International Fire Code Appendix D 2. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 W' outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on corners. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 3. All entrance and internal roads shall have a turning radius of28' inside and 48' outside radius. 4. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 5. To increase emergency access to the site a minimum of two points of access will be required for any portion of the project, which serves more than 50 homes. The two entrances shall be separated by no less than 12 the diagonal measurement ofthe project. 6. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The proposed 42-10t subdivision with an estimated 2.9 residents per household would have a total estimated population of 122 residents at build out. 9. The proposed office/commerciallots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 5 OF 22 c by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 10. Maintain a separation of 5' from the building to the dumpster enclosure. 11. All portions of the buildings located on this project must be within 150' of a paved surface. 12. Provide exterior egress lighting as required by the International Building & Fire Codes. C. Adopt the Recommendations of Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Envirorunental Quality. 3. Run-off is not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The Engineers and architects involved with the design of the subject project shall obtain current best management practices for stormwater disposal and design a stormwater management system that prevents groundwater and surface water degradation. D. Adopt the recommendations of the Ada County Highway District as follows: Site Specific Conditions of Approval 1. Dedicate a total of 48-feet of right-of-way from the centerline ofTen Mile Road abutting the parcel by means of a warranty deed. The right-of-way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #198), if funds are available. 2. Construct a 5-foot concrete sidewalk abutting the site on Ten Mile Road OR provide a road trust deposit to the District for the cost of the sidewalk. The approximate cost of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE60F22 J. J road trust deposit would be $7,440. The face of the sidewalk should be located a minimum of 41-feet from the centerline ofTen Mile Road. 3. Construct W. Sheryl Street to intersect Ten Mile Road approximately ISO-feet south of the north property line (measured property line to centerline), as proposed. 4. W. Sheryl Street shall be constructed as a 40-foot street section with curb, gutter, and 5- foot concrete sidewalks within 54-feet of right-of-way from Ten Mile Road approximately 260-feet into the site (which is the east property boundaries for Lot 2 and Lot 40, Block I). 5. Construct the following internal streets as 33-foot street sections with rolled curb, gutter and 5-foot attached concrete sidewalks within 42-feet of right-of-way: N. Victor Ave., W. Santa Clara Drive, N. Tiburon Way, the easterly 300-feet ofW. Sheryl Street. The applicant should provide the District with an easement for the sidewalk that extends outside of the right-of-way. If the applicant would like to have parking on both sides of the roadway, the applicant should submit a letter from the appropriate fire District allowing parking to remain on both sides of the roadway. 6. Locate the driveways for the church and the future commercial uses shall be located on W. Sheryl Street a minimum of 50-feet from the intersection ofTen Mile and W. Sheryl Street. 7. Utilize the southern church driveway, located 17-feet north of the south property line, on Ten Mile Road, as an emergency access only. Install "Emergency Access Only" signage beside the driveway, and install bollards or some other barrier acceptable to the local fire department to prevent regular vehicular access. 8. Other than W. Sheryl Street and the emergency access, no additional access points to Ten Mile Road are approved with this application. 9. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 7 OF 22 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building pennit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. E. Adopt the recommendations ofthe Nampa & Meridian Irrigation District as follows: 1. The District requires a Land Use Change Application to be filed for review prior to final platting. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 8 OF22 2. All laterals and waste ways must be protected. The District's Eight Mile Lateral courses through the southwest corner of this proposed project. This easement must be protected and any encroachment without a signed License Agreement and approved plans, before any construction is started, is unacceptable. 3. All municipal surface drainage must be retained on site. If any municipal surface drainage leaves the site, the District must review drainage plans. The developer must comply with Idaho Code 31-3805. F. Adopt the action of the City Council taken at their July 6,2004 meeting as follows: For clarification: 1. The Applicant has spoken with Joe Silva of the Meridian Fire Department, and pertaining to the church's two points of access, and in particular, the southern access shall be required to become an emergency access only. Therefore, a three to four foot high gate, which shall be approved by the Meridian Fire Department, shall be provided for use by emergency vehicles only. 2. The Applicant's property encroaches 30 feet into the District's easement, including to the center line ofthe Lateral, which is within the two buildable lots. Therefore, the Applicant shall be required to obtain an Encroachment Agreement with the Nampa & Meridian Irrigation District, for this 30 foot encroachment into the Eight Mile Lateral. This agreement would allow the Homeowners Association access to the Eight Mile Lateral which is not piped. (Added as a new number 10. under SITE SPECIFIC COMMENTS - PRELIMINARY PLAT hereinabove, as per action of the City Council taken at their July 1, 2004 meeting.) 3. Option for the Applicant: Option 1) The garage on Lot 1 shall be demolished, or Option 2) Lot 1 and Lot 2 shall be combined into one lot. (See SITE SPECIFIC COMMENTS ~ PRELIMINARY PLAT number 7. hereinabove, as per action of the City Council taken at their July 1, 2004 meeting.) 13. There are no significant or scenic features, or no significant existing trees, of major importance that affect the consideration of this application. 14. It is found that the subject property is large enough to accommodate the requested use and all other required features. All residential lots are of adequate size and shape to accommodate homes that would comply with the proposed bulk and dimensional standards. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 9 OF 22 15. The current Comprehensive Plan Land Use Map designates the northern parcel of the subject property as Mixed-Use - Community, and the southern two parcels are designated as Public / Quasi-Public. It is found that the proposed development does comply with Meridian's Comprehensive Plan policies. 16. It is found that the design concept is compatible with the intended character ofthe area. It is found that the proposed development is designed in a manner that will be harmonious with and appropriate in appearance with the existing residential neighborhoods and commercial areas along Ten Mile Road and the intended character of the area. 17. It is not anticipated that the proposed development will have an adverse impact on the surrounding property. 18. It is found that the proposed uses can be adequately served by all essential public services and facilities. Drainage will be retained on site. 19. It is found that the requested uses will not create excessive additional requirements at public costs for public facilities and services. The proposed development is accessed off of existing public streets and the developer will pay for the extension of public services to the subject property. Additionally, it is found that the proposed rezone would not be detrimental to the economic welfare of the community. 20. It is found that the proposed R-8 zoning designation of the property does not inherently allow uses that will generate activities, processes, materials, equipment, and conditions that are detrimental to the general welfare of the community. 21. It is found that the proposed R -8 zoning will not interfere with general traffic patterns on any public streets. The applicant has proposed to turn the existing access point at the south of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 10 OF 22 subject property into an emergency access point. Refer to the ACHD staff report for a full report on traffic issues. 22. It is found that there are no natural or scenic features of major importance which will be lost through the development of the subject property. CONCLUSIONS OF LAW 1. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use PlalUling Act of 1975" hereinafter referred to for convenience as the "Act" codified at Chapter 65, Title 67, Idaho Code (LC. 967-6503). 2. The Meridian City Council may exercise all the powers required and authorized under the "Act" except the power to adopt ordinances by the establishment of a PlalUling and Zoning Commission by ordinance pursuant to Idaho Code Section 67-6504 which the City Council of the City of Meridian has established by the passage ofthe "City of Meridian Zoning and Development Ordinance" at Titles XI and XII, Chapter I, Meridian City Code. 3. As part of a zoning ordinance the City Council can, subject to hearing and notice provision required, provide for the process of special and/or conditional use permits which a proposed use is otherwise prohibited by the terms ofthe ordinance but allowed with conditions under the specific provisions of the ordinance which the City of Meridian has done in the adoption of its zoning ordinances. 4. The City Council has the duty and responsibility to review the facts and circumstances of each application for special use permit to determine prior to granting the same that the evidential showing supports the finding that the following standards are met and that the proposed development: (Meridian City Code 9 11-17-3) FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 11 OF 22 a. That the site is large enough to accommodate the proposed use and all yards, open spaces, parking, landscaping and other features as may be required by this Ordinance; b. That the proposed use and development plan will be harmonious with the Meridian Comprehensive Plan and in accordance with the requirements of this Ordinance; c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area; d. That the proposed use, if it complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity; e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, sewer; or that the person responsible for the establishment of the proposed conditional use shall be able to provide adequately any such services; f. That the proposed use will not create excessive additional cost for public facilities and services and will not be detrimental to the economic welfare of the community; g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors; h. That the proposed use will have vehicular approaches to the property which shall be so designed as not to create interference with traffic on surrounding public streets; and i. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. 5. Prior to granting a conditional use permit in the Low Density Residential District (R-4), Medium Density Residential District (R-S), and Limited Office District (L-O) a public hearing shall be conducted with notice to be published and provided to property owners or purchasers of record within three hundred feet (300') of the external boundaries of the land under consideration for the conditional use permit all in accordance with the provisions of Meridian City Code S 11-17-5 City of Meridian Zoning and Development Ordinance, which provides as follows: FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 12 OF 22 "Prior to approving a Conditional Use Permit, the applicant and the Commission and Council shall follow notice and hearing procedures provided in Chapter 15 of this Title. Provided, however, that conditional use applications for land in Old Town and in industrial and commercial districts shall only be required to have one public hearing which shall be held before the Planning and Zoning Commission; and after the recommendation of the Commission is made, the application shall go before the City Council without a public hearing and the Council may approve, deny, or modify the recommendation of the Commission." 6. Following the public hearing and within 45 days after the conclusion of the public hearing the Commission shall, transmit its recommendations to the Meridian City Council with supportive reasons. The Commission shall recommend that the application be approved, approved with conditions or denied. The Commission shall ensure that any approval or approval with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City of Meridian Zoning and Development Ordinance, and Idaho State law. (Meridian City Code S 11-1 7 -6) 7. When the City Council approves a conditional use permit it may impose conditions of that approval that reasonably: A. Minimize adverse impact on other development; B. Control the sequence and timing of development; C. Control the duration of development; D. Assure that the development is maintained property; E. Designate the exact location and nature of the development; F. Require the provision for on-site public facilities or services; and G. Require more restrictive standards than those generally required, in this Ordinance. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 13 OF 22 8. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted August 6,2002, Resolution No. 02-382 and Maps. DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby ORDER and this does Order that: 1. That the above named applicant is granted a conditional use permit for a planned development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage on 10.69 acres, subject to the following conditions of use and development, subject to the following: A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: 1. All conditions of the accompanying Preliminary Plat application shall also be considered conditions of the CUP. 2. This conditional use permit shall be subject to the expiration provisions set forth in MCC 11-17-4.B. 3. All construction and site improvements shall conform to the requirements of the Americans with Disabilities Act and the adopted building and fire codes. 4. Revised Plans: Staff recommends that the plans be modified in compliance with this report and any additional conditions from the Commission and that the applicant submit 10 copies of all revised plans (plat and landscape) at least 10 days prior to the next hearing on this application. B. Adopt the Recommendations of the Meridian Fire Department as follows: FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 14 OF 22 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. International Fire Code Appendix D 2. a. b. c. d. e. f. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. Fire Hydrants shall have the 4 W' outlet face the main street or parking lot aisle. The Fire hydrant shall not face a street which does not have addresses on it. Fire hydrant markers shall be provided per Public Works spec. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. Fire Hydrants shall be placed on corners. Fire hydrants shall not have any vertical obstructions to outlets within 10'. All entrance and internal roads shall have a turning radius of28' inside and 48' outside radius. 4. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 5. To increase emergency access to the site a minimum of two points of access will be required for any portion of the project, which serves more than 50 homes. The two entrances shall be separated by no less than Y2 the diagonal measurement of the project. 6. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The proposed 42-10t subdivision with an estimated 2.9 residents per household would have a total estimated population of 122 residents at build out. 9. The proposed office/commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 10. Maintain a separation of 5' from the building to the dumpster enclosure. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 15 OF 22 11. All portions of the buildings located on this project must be within 150' of a paved surface. 12. Provide exterior egress lighting as required by the International Building & Fire Codes. C. Adopt the Recommendations of Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-of tis not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The Engineers and architects involved with the design of the subject project shall obtain current best management practices for storm water disposal and design a stormwater management system that prevents groundwater and surface water degradation. D. Adopt the recommendations of the Ada County Highway District as follows: Site Specific Conditions of Approval 1. Dedicate a total of 48-feet of right-of-way from the centerline ofTen Mile Road abutting the parcel by means of a warranty deed. The right-of-way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of- way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #198), if funds are available. 2. Construct a 5-foot concrete sidewalk abutting the site on Ten Mile Road OR provide a road trust deposit to the District for the cost of the sidewalk. The approximate cost of the road trust deposit would be $7,440. The face of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 16 OF 22 sidewalk should be located a minimum of 41-feet from the centerline ofTen Mile Road. 3. Construct W. Sheryl Street to intersect Ten Mile Road approximately ISO-feet south of the north property line (measured property line to centerline), as proposed. 4. W. Sheryl Street shall be constructed as a 40-foot street section with curb, gutter, and 5-foot concrete sidewalks within 54-feet of right-of-way from Ten Mile Road approximately 260-feet into the site (which is the east property boundaries for Lot 2 and Lot 40, Block I). 5. Construct the following internal streets as 33-foot street sections with rolled curb, gutter and 5-foot attached concrete sidewalks within 42-feet of right-of-way: N. Victor Ave., W. Santa Clara Drive, N. Tiburon Way, the easterly 300-feet ofW. Sheryl Street. The applicant should provide the District with an easement for the sidewalk that extends outside of the right-of-way. If the applicant would like to have parking on both sides of the roadway, the applicant should submit a letter from the appropriate fire District allowing parking to remain on both sides of the roadway. 6. Locate the driveways for the church and the future commercial uses shall be located on W. Sheryl Street a minimum of 50-feet from the intersection ofTen Mile and W. Sheryl Street. 7. Utilize the southern church driveway, located 17-feet north of the south property line, on Ten Mile Road, as an emergency access only. Install "Emergency Access Only" signage beside the driveway, and install bollards or some other barrier acceptable to the local fire department to prevent regular vehicular access. 8. Other than W. Sheryl Street and the emergency access, no additional access points to Ten Mile Road are approved with this application. 9. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 17 OF 22 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right- of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIG LINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 18 OF 22 E. Adopt the recommendations of the Nampa & Meridian Irrigation District as follows: 1. The District requires a Land Use Change Application to be filed for review prior to final platting. 2. All laterals and waste ways must be protected. The District's Eight Mile Lateral courses through the southwest corner of this proposed project. This easement must be protected and any encroaclunent without a signed License Agreement and approved plans, before any construction is started, is unacceptable. 3. All municipal surface drainage must be retained on site. If any municipal surface drainage leaves the site, the District must review drainage plans. The developer must comply with Idaho Code 31-3805. F. Adopt the action of the City Council taken at their July 6,2004 meeting as follows: For clarification: 1. The Applicant has spoken with Joe Silva of the Meridian Fire Department, and pertaining to the church's two points of access, and in particular, the southern access shall be required to become an emergency access only. Therefore, a three to four foot high gate, which shall be approved by the Meridian Fire Department, shall be provided for use by emergency vehicles only. 2. The Applicant's property encroaches 30 feet into the District's easement, including to the center line of the Lateral, which is within the two buildable lots. Therefore, the Applicant shall be required to obtain an Encroachment Agreement with the Nampa & Meridian Irrigation District, for this 30 foot encroachment into the Eight Mile Lateral. This agreement would allow the Homeowners Association access to the Eight Mile Lateral which is not piped. (Added as a new number 10. under SITE SPECIFIC COMMENTS - PRELIMINARY PLAT hereinabove, as per action of the City Council taken at their July 1,2004 meeting.) 3. Option for the Applicant: Option 1) The garage on Lot 1 shall be demolished, or Option 2) Lot 1 and Lot 2 shall be combined into one lot. (See SITE SPECIFIC COMMENTS - PRELIMINARY PLAT number 7. hereinabove, as per action of the City Council taken at their July 1, 2004 meeting.) 2. The conditions shall be reviewable by the Council pursuant to Meridian City Code g 11-17-9. 3. The above conditions are concluded to be reasonable and the applicant shall meet FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 19 OF 22 such requirements as a condition of approval of the application for a conditional use permit. 4. That the City Attorney draft an Order Granting Conditional Use Permit in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public Works Department and any affected party requesting notice. NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION Please take notice that the conditional use permit shall be valid for a maximum period of eighteen (18) months unless otherwise approved by the council. During this time, the permit holder must commence the use as permitted in accordance with the conditions of approval, satisfY the requirements set forth in the conditions of approval, acquire building permits and commence construction of permanent footings or structures on or in the ground. In this context "structures" shall include sewer and water lines, streets or building construction. The applicant has specified in the application and to the commission and council a construction schedule and completion date for the project. If the completion date specified for the project is exceeded, the conditional use application shall become null and void. However, the applicant may submit an application for a time extension on the project for city council review. The application for time extension shall be submitted at least thirty (30) days prior to the deadline for completion ofthe project. For projects requiring platting, the final plat must be recorded within this eighteen (18) month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to the first phase. In the event that the development is made in successive contiguous segments or multiple phases, such phases shall be constructed within successive intervals of one year from the original date of approval by the council. If the successive phases are not submitted within one FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 20 OF 22 year intervals, the conditional approval ofthe future phases shall be null and void. (MCC 11-17- 4.B.) NOTICE OF FINAL ACTION AND RIGHT TO REGULA TORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the 2- 7-f~ day of J Md-' ,2004. ROLL CALL: COUNCILMAN SHAUN WARDLE VOTED~ VOTED a6.)~t-- VOTED~ COUNCILMAN BILL NARY COUNCILMAN CHARLIE ROUNTREE FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 21 OF 22 COUNCILMAN KEITH BIRD VOTED ~ MAYOR TAMMY de WEERD (TIE BREAKER) VOTED DATED: 7--2--7-0.{- MOTION: APPROVED:~ Attest: j '1 By:. (\ >t<l. J:l_~ City Clerk's Office Dated: )S- d-of- FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 22 OF 22 BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/06/04 IN THE MATTER OF THE ) REQUEST FOR CONDITIONAL ) USE PERMIT FOR A PLANNED ) DEVELOPMENT FOR ) REDUCTIONS TO THE MINIMUM ) REQUIREMENTS FOR LOT AREA; ) STREET SIDE SETBACKS AND ) MINIMUM STREET FRONTAGE ) FOR TIBURON MEADOWS ) SUBDIVISION ON 10.69 ACRES IN ) R-4, R-8, AND L-O ZONES, ) LOCATED AT 1450 AND 1460 ) NORTH TEN MILE ROAD, ) APPROXIMATELY Yz MILE ) SOUTH OF THE SOUTHEAST ) INTERSECTION OF TEN MILE ) ROAD AND CHERRY LANE, ) MERIDIAN, IDAHO ) ) TIBURON MEADOWS, LLC., ) ) APPLICANT ) ) Case No. CUP-04-013 ORDER GRANTING CONDITIONAL USE PERMIT 1. This matter coming before the City Council on July 6, 2004, under the provisions of Meridian City Code S 11-17-4 for final action on conditional use pennit application and the Council having received and approving the Recommendation ofthe Planning and Zoning Commission the Council takes the following action: 2. That the above named applicant is granted a conditional use permit for a planned development for reductions to the minimum requirements for lot area, street side setbacks and ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 1 OF9 minimum street frontage on 10.69 acres located at 1450 and 1460 North Ten Mile Road, approximately Yz mile south of the southeast intersection ofTen Mile Road and Cherry Lane, Meridian, Idaho, subject to the following conditions of use and development: A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: 1. All conditions of the accompanying Preliminary Plat application shall also be considered conditions of the CUP. 2. This conditional use permit shall be subject to the expiration provisions set forth in MCC 11- 17-4.B. 3. All construction and site improvements shall conform to the requirements ofthe Americans with Disabilities Act and the adopted building and fire codes. 4. Revised Plans: Staff recommends that the plans be modified in compliance with this report and any additional conditions from the Commission and that the applicant submit 10 copies of all revised plans (plat and landscape) at least 10 days prior to the next hearing on this application. B. Adopt the Recommendations ofthe Meridian Fire Department as follows: 1. One and two family dwellings will require a fire-flow of 1 ,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. International Fire Code Appendix D 2. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 W' outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on corners. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 3. All entrance and internal roads shall have a turning radius of28' inside and 48' outside radius. ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 2 OF9 4. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 5. To increase emergency access to the site a minimum of two points of access will be required for any portion of the project, which serves more than 50 homes. The two entrances shall be separated by no less than Y2 the diagonal measurement of the project. 6. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The proposed 42-10t subdivision with an estimated 2.9 residents per household would have a total estimated population of 122 residents at build out. 9. The proposed office/commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 10. Maintain a separation of 5' from the building to the dumpster enclosure. 11. All portions of the buildings located on this project must be within 150' of a paved surface. 12. Provide exterior egress lighting as required by the International Building & Fire Codes. C. Adopt the Recommendations of Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environrnental Quality. 3. Run-offis not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 3 OF 9 5. The Engineers and architects involved with the design of the subject project shall obtain current best management practices for stonnwater disposal and design a stonnwater management system that prevents groundwater and surface water degradation. D. Adopt the recommendations of the Ada County Highway District as follows: Site Specific Conditions of Approval 1. Dedicate a total of 48-feet of right-of-way from the centerline ofTen Mile Road abutting the parcel by means of a warranty deed. The right-of-way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building pennit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance # 19 8), if funds are available. 2. Construct a 5-foot concrete sidewalk abutting the site on Ten Mile Road OR provide a road trust deposit to the District for the cost of the sidewalk. The approximate cost of the road trust deposit would be $7,440. The face ofthe sidewalk should be located a minimum of 41-feet from the centerline ofTen Mile Road. 3. Construct W. Sheryl Street to intersect Ten Mile Road approximately ISO-feet south of the north property line (measured property line to centerline), as proposed. 4. W. Sheryl Street shall be constructed as a 40-foot street section with curb, gutter, and 5- foot concrete sidewalks within 54-feet of right-of-way from Ten Mile Road approximately 260-feet into the site (which is the east property boundaries for Lot 2 and Lot 40, Block 1). 5. Construct the following internal streets as 33-foot street sections with rolled curb, gutter and 5-foot attached concrete sidewalks within 42-feet of right-of-way: N. Victor Ave., W. Santa Clara Drive, N. Tiburon Way, the easterly 30Q-feet ofW. Sheryl Street. The applicant should provide the District with an easement for the sidewalk that extends outside of the right-of-way. If the applicant would like to have parking on both sides of the roadway, the applicant should submit a letter from the appropriate fire District allowing parking to remain on both sides of the roadway. ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 4 OF 9 6. Locate the driveways for the church and the future commercial uses shall be located on W. Sheryl Street a minimum of 50-feet from the intersection ofTen Mile and W. Sheryl Street. 7. Utilize the southern church driveway, located 17-feet north of the south property line, on Ten Mile Road, as an emergency access only. Install "Emergency Access Only" signage beside the driveway, and install bollards or some other barrier acceptable to the local fire department to prevent regular vehicular access. 8. Other than W. Sheryl Street and the emergency access, no additional access points to Ten Mile Road are approved with this application. 9. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State ofIdaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 5 OF9 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verifY all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the plmmed use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. E. Adopt the recommendations of the Nampa & Meridian Irrigation District as follows: 1. The District requires a Land Use Change Application to be filed for review prior to final platting. 2. All laterals and waste ways must be protected. The District's Eight Mile Lateral courses through the southwest comer of this proposed project. This easement must be protected and any encroachment without a signed License Agreement and approved plans, before any construction is started, is unacceptable. 3. All municipal surface drainage must be retained on site. If any municipal surface drainage leaves the site, the District must review drainage plans. The developer must comply with Idaho Code 31-3805. F. Adopt the action of the City Council taken at their July 6,2004 meeting as follows: ORDER CONDITIONAL USE PERMIT (CUP-04-0 13) PAGE60F9 For clarification: 1. The Applicant has spoken with Joe Silva of the Meridian Fire Department, and pertaining to the church's two points of access, and in particular, the southern access shall be required to become an emergency access only. Therefore, a three to four foot high gate, which shall be approved by the Meridian Fire Department, shall be provided for use by emergency vehicles only. 2. The Applicant's property encroaches 30 feet into the District's easement, including to the center line of the Lateral, which is within the two buildable lots. Therefore, the Applicant shall be required to obtain an Encroachment Agreement with the Nampa & Meridian Irrigation District, for this 30 foot encroaclunent into the Eight Mile Lateral. This agreement would allow the Homeowners Association access to the Eight Mile Lateral which is not piped. (Added as a new number 10. under SITE SPECIFIC COMMENTS - PRELIMINARY PLAT hereinabove, as per action of the City Council taken at their July 1,2004 meeting.) 3. Option for the Applicant: Option 1) The garage on Lot 1 shall be demolished, or Option 2) Lot 1 and Lot 2 shall be combined into one lot. (See SITE SPECIFIC COMMENTS - PRELIMINARY PLAT number 7. hereinabove, as per action of the City Council taken at their July 1,2004 meeting.) 3. The above conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application for a conditional use permit. 4. Notice to Permit Holder, this conditional use permit is not transferable without complying with the provisions of Meridian City Code 9 11-17-8, a copy of which is attached to this permit. NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION Please take notice that the conditional use permit shall be valid for a maximum period of eighteen (18) months unless otherwise approved by the council. During this time, the permit holder must commence the use as permitted in accordance with the conditions of approval, ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE70F9 satisfy the requirements set forth in the conditions of approval, acquire building permits and commence construction of penn anent footings or structures on or in the ground. In this context "structures" shall include sewer and water lines, streets or building construction. The applicant has specified in the application and to the commission and council a construction schedule and completion date for the project. If the completion date specified for the project is exceeded, the conditional use application shall become null and void. However, the applicant may submit an application for a time extension on the project for city council review. The application for time extension shall be submitted at least thirty (30) days prior to the deadline for completion ofthe project. For projects requiring platting, the final plat must be recorded within this eighteen (18) month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to the first phase. In the event that the development is made in successive contiguous segments or multiple phases, such phases shall be constructed within successive intervals of one year from the original date of approval by the counciL If the successive phases are not submitted within one year intervals, the conditional approval of the future phases shall be null and void. (MCC 11-17- 4.B.) NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE80F9 for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. 2 7.r!;- By action of the City Council at its regular meeting held on the day of dMr , 2004. Attest: BK 1\ [) J.tJLc 0 iN City Clerk's Office Dated: <6',.:.:) - 04 z:\ Work\M\Meridian\Meridiao 1 5360MlTiburon Meadows Sub RZ-04-007 PP-04-016 CUP-04-0 13\OrderCUP_doc ORDER CONDITIONAL USE PERMIT (CUP-04-013) PAGE 9 OF 9 July 23,2004 MERIDIAN CITY COUNCIL MEETING AZ 04-010 July 27, 2004 APPLICANT Confluence Management, LLC ITEM NO. REQUEST Findings -- Request for Annexation and Zoning of 4.10 acres from RUT to L-O zones for proposed Brockton Subdivision - 3665 North Locust Grove Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: See attached Findings aP1~ OTHER: Contacted: J5tCJ.Ly .Ail c.~ Emailed: Date: 7 -d tp Phone: Staff Initials: ~ Materials presented at public meetings shall become property of the City of Meridian. RE n T71 T\ fQ 4JV ~,J! \ l~ JUL 2 2 2004 City Of Meridian City Clerk Office WHITE PETERSON ATTORNEYS AT LAW KEVIN DINIUS JULIE KLEIN FISCHER CHRISTOPHER D. GABBERT WM, F. GIGRAY, III T. GUY HALLAM" JILL S. HOLINKA JOHN R. KORMANIK' WILLIAM A, MORROW WILLIAM F_ NICHOLS .. CANYON P ARK AT THE IDAHO CENTER 5700 E. FRANKLIN RD" SUITE 200 NAMPA, IDAHO &36&7-7901 TEL (208) 466-9272 FAX (20&) 4664405 CHRISTOPHER S. NVE PHILIP A. PETERSON TODD A. ROSSMAN TERRENCE R. WHITE ... · Also admitted in CA .. Also admitted in OR ... Also admitted in W A July 21, 2004 William G, Berg, Jr., City Clerk MERIDIAN CITY HALL 33 East Idaho Meridian, Idaho 83642 Re: CONFLUENCE MANAGEMENT, LLC / ANNEXATION AND ZONING FINDINGS / ORDINANCE & CERTIFICATION OF CLERK / SUMMARY ORDINANCE AND SUMMARY ORDINANCE COVER LETTER / AZ-04-010 Dear Will: Please find enclosed the original of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXA nON AND ZONING prepared as per instructions from the Council meeting of July 13, 2004, and which are on an upcommg Council agenda. Also, please find enclosed the above AZ Ordinance and the Certification of the Clerk for the annexation and zoning for the City of Meridian. After the Findings of Fact and Conclusions have been adopted, then please place this ordinance on the City Council agenda. This ordinance should not be passed until the Finding:s of Fact and Conclusions of Law and Decision and Order Grantin2 Application for Rezone are adopted. Additionally, I have enclosed a Summary Ordinance and the cover letter, which Summary Ordinance will need to be presented to the Council at the same time the full annexation and zoning ordinance is presented to Council for approval. If you have any questions arise, please advise. Z:\ Work\M\Merid ian\Meridian 15 360MIBrockton Subd ivision AZ-04-0 1 0 PP-04-O 13 CUP-04-O 12\FFCL DEV AGMT ORD Clerk Llr 072l 04 ,doc BEFORE THE MERIDIAN CITY COUNCIL C/C 07/13/04 IN THE MATTER OF THE ) APPLICATION FOR ANNEXATION ) AND ZONING OF 4.10 ACRES FOR ) PROPOSED BROCKTON ) SUBDIVISION FROM RUT TO L-O, ) LOCATED ON THE WEST SIDE OF ) LOCUST GROVE ROAD, ) APPROXIMATELY ~ OF A MILE ) NORTH OF USTICK ROAD, ) WITHIN SECTION 31, TOWNSHIP ) 4 NORTH, RANGE 1 EAST, ) MERIDIAN, IDAHO ) ) ) ) ) Case No. AZ-04-010 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING CONFLUENCE MANAGEMENT, LLC, APPLICANT The above entitled aJmexation and zoning application having come on for public hearing on July 13,2004, at the hour of7:00 p.m., and Anna Borchers Canning Planning Director for the Planning and Zoning Department, Becky McKay, Joe Canning, and Beverly Donohue, appeared and testified, and the City Council having duly considered the evidence and the record in this matter therefore makes the following Findings of Fact and Conclusions of Law, and Decision and Order: FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGElOF19 FINDINGS OF FACT 1. There has been compliance with all notice and hearing requirements set forth in Idaho Code ~~ 67-6509 and 67-6511, and Meridian City Code ~9 11-15-5 and 11-16-1. 2. The City Council takes judicial notice of its zoning, subdivision and development ordinances codified at Titles 11 and 12, Meridian City Code, and all current zoning maps thereof, and the Amended Comprehensive Plan of the City of Meridian adopted August 6,2002, Resolution No. 02-382, and maps and the ordinance Establishing the Impact Area Boundary. 3. The property which is the subject of the application for annexation and zoning is described in the application, is approximately 4.10 acres in size and is located on the west side of Locust Grove Road, approximately 'l4 of a mile north of Ustick Road, within Section 31, Township 4 North, Range 1 East, Meridian, Idaho, all within the Area ofImpact of the City of Meridian and the Meridian Urban Service Planning Area as defined in the Meridian Comprehensive Plan. 4, The owners of record of the subject property are Herbert and Cynthia Lee, and Herbert Lee has provided notarized consent for the subject application. Applicant is Confluence Management, LLC. 5. The property is presently zoned RUT (Ada County), and there is an existing residence with other outbuildings currently on the site. 6. The Applicant requests the property be zoned as L-O (Limited Office). 7. The Applicant proposes to develop the subject property in the following mamler: A commercial/office subdivision with ten (10) buildable lots. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXA nON AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE2 OF]9 8. The Applicant requests zoning ofthe subject real propeliy as R-8, which is consistent with the Meridian Comprehensive Plan Generalized Land Use Map which designates the subject property as Mixed Use - Neighborhood. 10. There are no significant or scenic features of major importance that affect the consideration of this application. 11. The City Council recognizes the approval letter for the project received from Mike and Beverly Donahue dated July 13, 2004, and which is on file and placed within the . public records with the City Clerk's office located at 33 East Idaho Avenue, Meridian, Idaho. 12. Giving due consideration to the comments received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction, public facilities and services required by the proposed development will not impose expense upon the public if the following conditions of development are imposed: A. Adopt the Conditions and Recommendations ofthe Meridian Planning & Zoning and Public Works Departments as follows: ANNEXATION AND ZONING FACTS AND CONDITIONS 1. The legal description submitted with the application meets the requirements of the City of Meridian and the State Tax Commission. 2. The subject property is within the Urban Service Planning Area. Essential City services can be made available to the subject property. 3. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE3 OF 19 B. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. The applicant shall do one of the following: a. Dedicate by donation a total of 35-feet of right-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way. b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of- way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 3D-foot wide driveway intersecting Locust Grove Road in alignment with Summerridge Drive on the east side of Locust Grove. The driveway shall be constructed as a curb return type driveway with 15-foot radii. The driveway shall be paved its full width and at least 3D-feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of ApprovaL Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside ofthe right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3, Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-010) PAGE 4 OF ]9 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLlNE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the plamled use of the propel1y which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use ofthe subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. C. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 W' outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 10) PAGE 5 OF 19 d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on corners. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 4. Provide a 20' wide Fire Lane for all internal & external roadways. 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13'6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The lO office lots will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of 5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide signage "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. 12. All portions of the buildings located on this project must be within 150' of a paved surface. D. Adopt the Recommendations of the Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 6 OF 19 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. E. Adopt the Recommendations of the Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above-mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre- construction meeting. 13. The 2002 Comprehensive Plan Future Land Use Map designates the subject property as "Mixed Use - Neighborhood" with a Neighborhood Center. The purpose of this designation is "to provide a blend ofhigh-density residential, small-scale commercial, entertainment, office and open space uses that are geared to serve all residents within a one to two square mile area. The centers should offer an internal circulation system that connects with adjacent neighborhoods or regional pathway(s). They will also serve as public transit locations for future park and ride lots, bus stops, shuttle bus stops or other alternative modes of transportation." (See Chapter VII, pg. 95.) It is found that the requested L-O zoning generally conforms to this stated purpose and intent ofthe Mixed Use FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXA nON AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 7 OF 19 - Neighborhood designation (see Special Considerations below for further analysis). It is also found that the following 2002 Comprehensive Plan text policies to be applicable to this application: . Chapter VII and pgs. 97-98 . Chapter IV, Goal I, Obj. A, #6 . Chapter VII, Goal I, Obj. B, #5 · Chapter V, Goal III, Obj. D, #5 . Chapter VI, Goal II, Obj. A, #3 . Chapter VII, Goal 1, Objective B The proposed and existing uses do provide a variety of commercial (office) uses in this area, as envisioned with the Comprehensive Plan. 14. It is not anticipated that the applicant intends to rezone the subject property in the future. 15. The applicant is proposing offices with the proposed L-O zone; professional offices are a permitted use in the L-O zone. 16. It is found that the annexation and zoning of Heritage (Quenzer) Commons, Razzberry Crossing, the Charter High School, Summerfield Subdivision, and the recent construction ofthe fire station directly south of this site, dictates that the subject propel1y be similarly zoned and developed. Additionally, ACHD recently improved and signalized the intersection of Locust Grove Road at Ustick Road. 17. It is found that any future uses, if designed, constructed and operated in accordance with the submitted photos/elevations and adopted city ordinances, should be harmonious and appropriate in appearance with the intended character of the vicinity. The area is intended to be a mix used area which, based on the Comprehensive Plan description, will have such uses as retail stores, FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXA nON AND ZONING BROCKTON SUBDIVISION (AZ-04-0 10) PAGE 8 OF 19 garden centers, restaurants, etc. 18. It is found that the future uses on the subject property will not be hazardous or disturbing to existing or future neighboring uses if the applicant complies with all the conditions of this report. The existing single-family uses to the north, west, and southwest are less-intense uses than the proposed office uses. It is believed that office uses are compatible adjacent to residential if appropriate design measures are taken. Therefore, appropriate landscape buffers will be required adjacent to all residential uses. 19. It is found that the project can be provided sanitary sewer and water service via the existing mains adjacent to the project site. On May 5, 2004, the ACHD Commission voted to approve this development with site- specific and standard conditions. Review of the ACHD report for this project will provide for additional information. On May 14, 2004, a joint agency/depal1ment comments meeting was held with representatives of key service providers to this property. See detailed conditions from these agencies at the end of this report. All other public services and facilities noted above appear to be adequate to serve this property. 20. The developer will be financing the extension of sewer, water, local street infrastructure, utilities and irrigation services to serve the project. The primary public costs to serve the future residents will be fire and police services. It is found that there will not be excessive additional requirements at public cost and that the annexation and zoning will not be detrimental to the community's economic welfare. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-010) PAGE 9 OF 19 21. It is estimated that this development will generate 393 vehicle trips per day. It is recognized that traffic and noise will increase with the approval of this development; however, staff does not believe that the amount generated will be detrimental to the general welfare of the public. It is not anticipated that the proposed annexation and subsequent uses will create excessive noise, smoke, fumes, glare, or odors. It is found that the proposed office zoning/uses will not be detrimental to people, property or the general welfare ofthe area. 22. It is found that any future use would impact the level and flow of traffic on the surrounding streets to some degree. Sidewalk improvements to Locust Grove Road are required of the developer to bring the facilities up to acceptable standards. The applicant should comply with ACHD policies in order to preserve the capacity and movement on the adjacent roadways. 23. It is found that the proposed development will not result in the destruction, loss or damage of natural features. 24. It is found that the aImexation and zoning ofthis property would be in the best interest of the City for the foHowing reasons: . increased property tax revenue; . the project provides office services near existing residences; . municipal services are available to the area; and . the application substantially complies with the Comprehensive Plan. 25. It is found that if the developer pays for the requested improvements and complies with the conditions set forth in these Findings of Fact No. 12, aIld all sub-parts, the economic welfare of the City and its residents and tax and rate payers will be protected, a condition of annexation and zoning designation. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 10 OF 19 26. It is also found that the development considerations as referenced in Finding No. 12 are reasonable to require and must be taken into account, in order to assure the proposed development is designed, constructed, operated and maintained in a manner which is harmonious and appropriate in appearance with the existing, or intended character of the general vicinity, in order to assure that the proposed use will not change the essential character of the affected vicinity and will insure that the proposed uses will not be hazardous or disturbing to the existing, or future neighboring uses, particularly considering the impact of proposed development on potential to produce excessive traffic, noise, smoke, fumes, glare and odors. CONCLUSIONS OF LAW 1. The City of Meridian has authority to annex real property upon written request for annexation and the real property being contiguous or adj acent to city boundaries and that said property lies within the area of city impact as provided by Idaho Code Section 50-222. The Meridian City Code 9 11-16 provides the City may annex real property that is within the Meridian Urban Service Planning Area as set forth in the City's Comprehensive Plan. 2. The Council may take judicial notice of government ordinances, and policies, and of actual conditions existing within the City and State. 3. The City of Meridian has exercised its authority and responsibility as provided by "Local Land Use Planning Act of 1975", codified at Chapter 65, Title 67, Idaho Code by the adoption of the Amended Comprehensive Plan City of Meridian adopted August 6, 2002, Resolution No. 02-382. 4. The following are found to be pertinent provisions ofthe City of Meridian FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 10) PAGE 11 OF 19 Comprehensive Plan and are applicable to this Application: . Chapter VII and pgs. 97-98 . Chapter IV, Goal 1, Obj. A, #6 . Chapter VII, Goal I, Obj. B, #5 . Chapter V, Goal III, Obj. D, #5 . Chapter VI, Goal II, Obj. A, #3 . Chapter VII, Goal I, Objective B The proposed and existing uses do provide a variety of commercial (office) uses in this area, as envisioned with the Comprehensive Plan. 5. The zoning of (L-O) Limited Office is defined in the Zoning Ordinance at S 11-7-2 G as follows: (L-O) Limited Office District: The purpose of the L-O District is to permit the establishment of groupings of professional, research, executive, administrative, accounting, clerical, stenographic, public service and similar uses. Research uses shall not involve heavy testing operations of any kind or product manufacturing of such a nature to create noise, vibration or emissions of a nature offensive to the overall purpose of this District. The L-O District is designed to act as a buffer between other more intense nomesidential uses and high density residential uses, and is thus a transitional use. Connection to the Municipal water and sewer system ofthe City is a requirement in this District. 6. Since the annexation and zoning of land is a legislative function, the City has authority to place conditions upon the annexation ofland. See Burt vs. The City ofIdaho Falls, 105 Idaho 65, 665 P2d 1075 (1983). 7. The development of the annexed land, if annexed, shall meet and comply with the Ordinances of the City of Meridian including, but not limited to: Section 12-2-4 which pertains to development time schedules and requirements; Section 12-4-13, which pertains to the piping of ditches; and Section 12-5-2 N, which pertains to pressurized irrigation systems, and Zoning and Subdivision and Development Ordinance of the City of Meridian. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 12 OF 19 8. Pursuant to Section 11-16-4 A ofthe Zoning and Development Ordinance the owner and/or developer shall enter into a Development Agreement, if such is required by the City. DECISION AND ORDER NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby Order and this does Order: L The applicant's request for annexation and zoning of approximately 4.10 acres to Limited Office District (L-O) is granted subject to the terms and conditions of this Order hereinafter stated. 2. The application is for annexation and zoning of 4.10 acres. The legal description shall be prepared by a Registered Land Surveyor, Licensed by the State ofldaho, and shall conform to all the provisions of the City of Meridian Resolution No. 158. The legal description for annexation must place this parcel contiguous to the Corporate City Limits per Ordinance No, 686. 3. Developer shall be required to meet the conditions set forth and in the event the conditions herein are not met by the Developer that the property shall be subject to de-annexation, with the City of Meridian, which provides for the following conditions of development, to-wit: A. Adopt the Conditions and Recommendations of the Meridian Planning & Zoning and Public Works Departments as follows: ANNEXATION AND ZONING FACTS AND CONDITIONS 1. The legal description submitted with the application meets the requirements of the City of Meridian and the State Tax Commission. 2. The subject property is within the Urban Service Planning Area. Essential City services can be made available to the subject property. FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 13 OF 19 3. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. B. Adopt the Recommendations of ACHD as follows: Site Specific Conditiuns of Approval 1. The applicant shall do one of the following: a. Dedicate by donation a total of 35-feet ofright-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of28-feet from the centerline of the right-of-way. b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of- way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 3D-foot wide driveway intersecting Locust Grove Road in aligrunent with Summerridge Drive on the east side of Locust Grove. The driveway shall be constructed as a curb return type driveway with IS-foot radii. The driveway shall be paved its full width and at least 3D-feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction ofthe proposed development. Contact Construction Services at 387-6280 (with file number) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 14 OF 19 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements ofthe Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 I 0) PAGE 15 OF 19 C. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 'li" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on corners. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius, 4. Provide a 20' wide Fire Lane for all internal & external roadways. 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13'6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The 10 office lots will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of 5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide sigJ.1age "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXA nON AND ZONING BROCKTON SUBDIVISION (AZ-04-010) PAGE 16 OF 19 12. All portions ofthe buildings located on this project must be within 150' of a paved surface. D. Adopt the Recommendations ofthe Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. E. Adopt the Recommendations of the Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (Parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above-mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre- construction meeting. 4. The City Attorney shall prepare for consideration by the City Council the appropriate ordinance for the annexation and zoning designation ofthe real property which is the subject of the application to (L-O) Limited Office District, and Meridian City Code S 11-7-2. 5. Subsequent to the passage of the Ordinance provided for in section 4 of this Order the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 17 OF 19 engineering staff of the Public Works Department shall prepare the appropriate mapping changes of the official boundaries and zoning maps as provided in Meridian City Code S 11-21-1 in accordance with the provisions of the annexation and zoning ordinance. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date of this decision and order, seek ajudicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the 2 7 ~ day of J~ ,2004. ROLL CALL COUNCILMAN SHAUN WARDLE VOTED4~ COUNCILMAN BILL NARY VOTED t{.6J~ FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 18 OF 19 COUNCILMAN CHARLIE ROUNTREE VOTED~ COUNCILMAN KEITH BIRD VOTED ~ MA YOR TAMMY de WEERD (TIE BREAKER) DATED: 7- 2-7 -C?4-' MOTION: APPROVED: X DISAPPROVED: VOTED - Attest: JI~-k William G. Berg, Jr., City rk %."YA Gusr Si. "C!l ..:R! -;. """-1 1 :?-' .c- ~""" a ~ ,-,,-"" Copy served upon Applicant, the Planning-'an.9i~dhlngpep~ment, Public Works Department and the City Attorney. ."" ;,.1 By:, ~b(l ~ ~ city Clerk Dated: ~ J - 04 Z:\ Work\M\Meridian\Meridian I 5360MIBrocklon Subdivision AZ-04-Q J 0 PP-{)4-Q J 3 CUP-04-0 J 2\AZFfCl&Ordcr_doc FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING BROCKTON SUBDIVISION (AZ-04-0 1 0) PAGE 19 OF 19 July 23, 2004 MERIDIAN CITY COUNCIL MEETING PP 04-013 July 27,2004 APPLICANT Confluence Management, LLC ITEM NO. 6-F REQUEST Findings - Request for Preliminary Plat approval of 10 commercial building lots on 4.10 acres for proposed Brockton Subdivision - 3665 North Locust Grove Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Findings v.L/ !/vfp01 Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. JUL 2 3 2004 interoffice MEMORANDUM City Of Meridian City Clerk Office To: William G. Berg, Jr. From: Wm. F. Nichols Subject: Brockton Subdivision File: PP-04-0l3 Date: July 21,2004 Will: Please find attached the original of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT, pursuant to action of the Council at their July 13,2004 meeting. The Findings will be on an upcoming Council agenda. Please serve conformed copies of the Findings upon the Applicant and the Planning and Zoning Department, Public Works and the City Attorney office, if Council approves the Findings. If you have any questions arise please advise. Z:\ Work\M\Meridian\Meridian 15360MIBrockton Subdivision AZ-04-0 10 PP-04-0 13 CUP-04-0 12\BergPrePlatM EMO 07 21 04.doc BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/13/04 IN THE MATTER OF THE ) REQUEST FOR PRELIMINARY ) PLAT FORBROCKTON ) SUBDIVISION FOR 10 ) COMMERCIAL BUILDING LOTS ) ON 4.10 ACRES LOCATED ON THE ) WEST SIDE OF LOCUST GROVE ) ROAD, APPROXIMATELY ~ OF A ) MILE NORTH OF USTICK ROAD, ) WITHIN SECTION 31, TOWNSHIP ) 4 NORTH, RANGE 1 EAST, ) MERIDIAN, IDAHO ) ) BY: CONFLUENCE ) MANAGEMENT, LLC, ) APPLICANT ) ) Case No. PP-04-013 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT The above entitled matter coming on regularly for public hearing before the City Council on July 13,2004, and Anna Borchers Canning Planning Director for the Planning and Zoning Department, Becky McKay, Joe Canning, and Beverly Donohue, appeared and testified, and the City Council having received a report from Craig Hood for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and the City Council having received as part of the record of this matter the recommendation to City Council of the Planning and Zoning Commission and the Preliminary Plat "BROCKTON SUBDIVISION, SECTION 31, TAN., R.1E., RM., MERIDIAN, ADA COUNTY, IDAHO, PRELIMINARY PLAT, DWG.DATE FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDIVISION / (pP-04-013) Page 1 oft5 03/17/04 BKB, PROI. NO. 40106, SHEET 1 OF 1 PRE, /40106-PRE.DWG, REVISIONS: 07/13/04 BKB, STAMPED: JUL 13 2004 CITY OF MERIDIAN CITY CLERK OFFICE, CONFLUENCE, LLC - DEVELOPER, HERBERT LEE - OWNERS OF RECORD, BECKY McKAY - PLANNER/CONTACT", Confluence Management, LLC, Developer, submitted for preliminary plat approval and which preliminary plat for approval application is herein received and adjudged by the City Council pursuant to Meridian City Code ~ 12-3-3. Therefore the City Council makes the following findings: FINDINGS OF FACT 1. That the proposed development is in conformance with the Amended Comprehensive Plan by reason of the fact that it lies within the existing Urban Area as defined in the Meridian Comprehensive Plan Generalized Land Use Map, Infrastructure Planning Analysis Amended Comprehensive Plan Map, adopted August 6, 2002, Resolution No. 02-382, and the property is presently zoned RUT by Ada County, however, an application for annexation and zoning to L-O is before the Council, and requires connection to the Municipal Water and Sewer System. [Meridian City Code ~ 11-7-2 G] 2. It is found that the proposed application considerably complies with the adopted Future Land Use Map of the Comprehensive Plan (Chapter VII) and other policies, as noted "A" in the Annexation and Zoning Analysis of the staff report. The proposed office uses comply with the sample uses for this mixed-use classification. With the approval ofthe applicant's requested modifications with the CUP/PD, and if the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDIVISION / (pP-04-013) Page 2 of15 applicant complies with the conditions included in the staff report, the uses, lot configuration and overall design of the subdivision would be in general conformance with the City of Meridian Comprehensive Plan. The Conditional Use PermitIPlanned Development Analysis within the staff report does provide further assessment of the proposed development and associated deviations from development standards. 3. It is found that the project can be provided sanitary sewer and water service via the existing mains adjacent to the project site. On May 5, 2004, the ACHD Commission voted to approve this development with site-specific and standard conditions. Review of the ACHD report for this project will provide additional information. On May 14, 2004, a joint agency/department comments meeting was held with representatives of key service providers to this property. Detailed conditions from these agencies are included in the Decision and Order, conditions of approval number 2. hereinbelow. All other public services and facilities noted above appear to be adequate to serve this property. The developer will be financing the extension of sewer, water, local street infrastructure, utilities and irrigation services to serve the project. The primary public costs to serve the future residents will be fire and police services. It is found that there will not be excessive additional requirements at public cost and that the annexation and zoning will not be detrimental to the community's economic welfare. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL AFPROV AL OF PRELIMINARY PLAT BROCKTON SUBDIVISION / (pP-04-013) Page 3 of15 4. The developer is installing sewer, water, utilities and irrigation, for the development at their cost, and it is found that the subdivision will not conflict with the capital improvement program. 5. It is found that the City and its related services are capable of servicing the proposed development. The development will not require major expenditures for providing supporting services. The Meridian Fire Department has submitted comments on the proposed development, and which conditions are set forth within the conditions listed in the Decision and Order in paragraph number 2. hereinbelow. 6. It is estimated that this development will generate 393 vehicle trips per day. It is recognized that traffic and noise will increase with the approval of this development; however, it is not believed that the amount generated will be detrimental to the general welfare of the public. It is not anticipated that the proposed annexation and subsequent uses will create excessive noise, smoke, fumes, glare, or odors. It is found that the proposed office zoning/uses will not be detrimental to people, property or the general welfare of the area, It is found that any future use would impact the level and flow of traffic on the surrounding streets to some degree. Sidewalk improvements to Locust Grove Road are required of the developer to bring the facilities up to acceptable standards. The applicant should comply with ACHD policies in order to preserve the capacity and movement on the adjacent roadways. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION / (pP-04-013) Page 4 of 15 It is found that the proposed development will not result in the destruction, loss or damage of natural features. 7. The applicant has submitted for consideration of this approval drawing of the preliminary plat herein designated as "BROCKTON SUBDIVISION, SECTION 31, TAN., R.lE., RM., MERIDIAN, ADA COUNTY, IDAHO, PRELIMINARY PLAT, DWG.DATE 03/17/04 BKB, PROJ. NO. 40106, SHEET 1 OF 1 PRE, /40106- PRE.DWG, REVISIONS: 07/13/04 BKB, STAMPED: JUL 13 2004 CITY OF MERIDIAN CITY CLERK OFFICE, CONFLUENCE, LLC - DEVELOPER, HERBERT LEE - OWNERS OF RECORD, BECKY McKAY - PLANNER/CONTACT". DECISION AND ORDER Pursuant to the City Council's authority as provided in Meridian City Code S 12-3-5 and based upon the above and foregoing Findings of Fact which are herein adopted: IT IS HEREBY ORDERED AND THIS DOES ORDER 1. The Preliminary Plat of the applicant as evidenced by having submitted the Preliminary Plat "BROCKTON SUBDIVISION, SECTION 31, TAN., R.lE., B.M., MERIDIAN, ADA COUNTY, IDAHO, PRELIMINARY PLAT, DWG.DATE 03/17/04 BKB, PROJ. NO. 40106, SHEET 1 OF 1 PRE, /40106-PRE.DWG, REVISIONS: 07/13/04 BKB, STAMPED: JUL 13 2004 CITY OF MERIDIAN CITY CLERK OFFICE, CONFLUENCE, LLC - DEVELOPER, HERBERT LEE - OWNERS OF RECORD, BECKY McKAY - FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION / (pP-04-013) Page 5 of 15 PLANNER/CONTACT", Confluence Management, LLC, Developer is hereby conditionally approved; and 2. The conditions of approval are as follows to-wit: A. Adopt the Special Recommendations of the Planning and Zoning Commission as follows: 1. Modify the third sentence of Site Specific Condition #2 on Page 13 by deleting "AND/OR in document such as CCR's." 2. Modify Site Specific Condition #5 on Page 13 by removing the word "future" from the second sentence. 3. Modify Site Specific Condition #9 on Page 13 to read: "Maintenance of all common areas, including but not limited to: drive aisles, parking aisles, amenities, landscaping, drainage areas, etc., shall be the responsibility of the Brockton Business Owners' Association and so noted on the face of the final plat." B. Adopt the Conditions and Recommendations of the Meridian Planning & Zoning and Public Works Departments, as modified by the Planning & Zoning Commission, as follows: SITE SPECIFIC CONDITIONS (PRELIMINARY PLAT) 1. All conditions ofthe Annexation and Zoning (AZ-04-0l 0) and CUPIPD (CUP-04- 012) applications shall also be considered conditions of the Preliminary Plat (PP-04- 013). 2. Provide a note on the plat granting cross-access to the lot to the north (Parcel #S053 1417685) to utilize the new drive aisles as access to Locust Grove Road. Because several of the proposed lots do not have frontage on a public street, the applicant shall provide a recorded cross parking/cross access agreement for all of the new lots within the subdivision to utilize the driveways and parking to the Planning and Zoning Department. Maintenance of the drive aisles and parking areas should be provided for in a note on the face of the final plat, AND/OR in a document such as CCR's. The applicant shall provide the required documents prior to the City Engineer's signature ofthe final plat. Unless otherwise approved by the City and ACHD, direct lot or parcel access to Locust Grove Road is prohibited. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 6 of15 3. Any fire lane greater than ISO-feet in length that is not provided with an outlet shall be required to have a Fire Department approved turnaround. 4. Dedicate right-of-way (or preserve area for future dedication) for Locust Grove Road as required by ACHD. 5. Construct a minimum 25- foot wide landscape buffer adjacent to Locust Grove Road. Said landscape buffer shall be located beyond any future street right-of-way for Locust Grove Road. The Brockton Business Owners' Association shall be responsible for maintaining said landscape buffer. 6. Construct a minimum 5-foot wide detached sidewalk on Locust Grove Road abutting the site 7. An underground, pressurized irrigation system shall be installed to all landscape areas per the approved specifications and in accordance with MCC 12-13-8 and MCC 9-1-2. 8. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per MCC 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. If lateral users association approval can not be obtained, plans will be reviewed and approved by the City Engineer prior to final plat signature. 9. Maintenance of all common areas, including but not limited to: drive aisles, parking areas-aisles, amenities, landscaping, drainage areas, etc., shall be the responsibility of the Brockton Business Owners' Association and so noted on the face of the final plat. 10. A detailed fencing plan shall be submitted upon application ofthe final plat (MCC 12-4-10.F.3). All fencing shall be installed in accordance with MCC 12-4-10. Ifno permanent fencing is provided, temporary construction fencing to contain debris must be installed around the perimeter prior to issuance of a building permit. 11. A drainage plan designed by a State of Idaho licensed architect or engineer is required and shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas. Storm water treatment and disposal must be designed in accordance with Department of Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices for Idaho Cities and Counties and FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 7 of 15 City of Meridian standards and policies. Off-site disposal into surface water is prohibited unless the jurisdiction which has authority over the receiving stream provides written authorization prior to development plan approval. The applicant is responsible for filing all necessary applications with the Idaho Department of Water Resources regarding Shallow Injection Wells. 12. Sewer and water service shall be via main line extension from the existing mains adjacent to the subject site. The subdivision designer to coordinate main sizing and routing with the Public Works Department. The applicant shall execute City of Meridian standard forms of easements, for any mains that are required to provide servIce. STANDARD CONDITIONS (PRELIMINARY PLAT): 1. Prior to signature of the final plates) by the City Engineer, a letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc. that has not been completed. 2. Streetlights may be required at locations designated by the Public Works Department. All streetlights shall be installed at the expense of the applicant. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 3. Down-shield or otherwise alter all exterior lighting, whether attached to the building or located within the parking area, so that the light does not spill over onto adjacent properties or rights-of-way. All parking lot lighting shall be in accordance with Ordinance Il-14-4.C. 4. Please submit groundwater/soils monitoring data, as collected and analyzed by a soils scientist, to the Public Works Department for review. Any drainage areas (detention/retention basins) must be designed to ensure that water will percolate or discharge with a period of time not to exceed 24-hours for all storms up to and including a 100-year storm events. Side slopes within drainage areas shall not exceed 3:1. Any portion of a drainage area not improved with sod/grass seed (or other approved landscaping) shall not count towards the required open space area. The project engineer should pay close attention to the results of field studies determining the groundwater, soil type & and characteristics during the design and construction phases. 5. All signage shall be in accordance with the standards set forth in Section 11-14 of FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDIVISION 1 (pP-04-013) Page 8 of 15 the City Zoning and Development Ordinance. All signage is subject to design review and shall require separate permits. Temporary or portable signs shall be prohibited, and will be removed upon three (3) days notice to the applicant. 6. Coordinate mailbox locations with the Meridian Post Office. 7. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 8. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 9. Staffs failure to cite specific ordinance provisions or terms of the approved annexation/conditional use does not relieve the Applicant of responsibility for compliance. C. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. The applicant shall do one ofthe following: i a. Dedicate by donation a total of 35-feet of right-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right- of-way. b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of-way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 30-foot wide driveway intersecting Locust Grove Road in aligrunent with Summerridge Drive on the east side of Locust Grove. The FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 9 of 15 driveway shall be constructed as a curb return type driveway with I5-foot radii. The driveway shall be paved its full width and at least 30-feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Higbway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 10 of15 9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1- 800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387- 6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. D. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 12" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on comers. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION / (pP-04-013) Page 11 of15 4. Provide a 20' wide Fire Lane for all internal & external roadways. 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13 '6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The 10 office lots will have an unIrnown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of 5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide signage "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. 12. All portions of the buildings located on this project must be within 150' of a paved surface. E. Adopt the Recommendations of the Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-off is not to create a mosquito breeding problem. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 12 of 15 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The engineers and architects involved with the design of the subject project shall obtain current best management practices for stormwater disposal and design a stonnwater management system that prevents groundwater and surface water degradation. F. Adopt the Recommendations of the Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. G. Adopt the Recommendations of the Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (Parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above- mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre-construction meeting. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDIVISION 1 (pP-04-013) Page 13 of 15 NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date ofthis decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the 21-1!:::-- day of ~~ ,2004. ROLL CALL: COUNCILMAN SHAUN WARDLE VOTED ~ COUNCILMAN BILL NARY VOTED a6J~ COUNCILMAN CHARLIE ROUNTREE VOTED ~ COUNCILMAN KEITH BIRD VOTED~ FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELllv1INARY PLAT BROCKTON SUBDIVISION 1 (pP-04-013) Page 14 ofl5 MAYOR TAMMY de WEERD (TIE BREAKER) VOTED .......... Attest: \\\\\Ulftlfll" \\\\ f M~ I111 .,,\\.:.~ 0 cillD II: .;:..':- ~'"\ '4 1-,/" ~ (j :f\PO.l:1 . .1,:"~ ~ ,cP ''''i.i;s -;;. ~ ~ () ~ ~ ~ - - - & ~ Qo. "Qi 0 :: ~ "0 \5'/1 S\ ' ..(- ..~ -;'.;, '1l 0 f;3\~ ............... "....", '0; If, 'Tv. .... \,,- 1'1 ~~'t ~" \\\'= Copy served upon Applicant, The Plannin~J~iid;Z;d~i~g Department, Public Works Department and City Attorney. .try :& By: , - Xlh OL - ~J i\AJ City Clerk's Office Dated: 8'-d -04 z:\ Work\M\Meridian\Meridian I 5360M\Brockton Subdivision AZ-04-Q 10 PP-Q4-Q 13 CUP-Q4-Q 12\FfCls0rdPP.doc FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT BROCKTON SUBDNISION 1 (pP-04-013) Page 15 of15 July 23, 2004 MERIDIAN CITY COUNCIL MEETING CUP 04-012 July 27,2004 APPLICANT Confluence Management LLC ITEM NO. 11.& REQUEST Findings - Request for a Conditional Use Permit for a Planned Development for proposed Brockton Subdivision with request for reduction to required landscape buffer along north, south, and west broundaries & recduced or no lot frontage - 3665 N. Locust Grove Rd AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Findings rv-r/ C1f Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. JUl 2 3 2004 interoffice MEMORANDUM City Of Merid.lan City Clerk Office a. .I. To: William G. Berg, Jr. From: William F. Nichols Subject: BY: CONFLUENCE MANAGEMENT, LLC FOR CONDITIONAL USE PERMIT FOR A PLANNED DEVELOPMENT FOR BROCKTON SUBDIVISION IN AN L-O ZONE File No.: CUP -04-012 Date: July 22, 2004 Will: Please find attached the original FINDINGS OF FACT CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS and ORDER for the above matter. Please place this matter upon the Consent Agenda for Council discussion and decision. If you should have any questions please give me a call. z:\ WorkWWeridianWeridian 15360MIBrockton Subdivision AZ.04-0 1 0 Pp.04-0 13 CUP-04-0 I 2\ClkLtrCUpffcls&Order.doc BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/13/04 IN THE MATTER OF THE ) REQUEST FOR CONDITIONAL ) USE PERMIT FOR A PLANNED ) DEVELOPMENT FOR PROPOSED ) BROCKTON SUBDIVISION WITH ) REQUEST FOR REDUCTION TO ) REQUIRED LANDSCAPE BUFFER ) ALONG NORTH, SOUTH, AND ) WEST BOUNDARIES AND ) REDUCED OR NOT LOT ) FRONTAGE IN AN L-O ZONE, ) LOCATED ON THE WEST SIDE OF ) LOCUST GROVE ROAD, ) APPROXIMATELY 7:i OF A MILE ) NORTH OF USTICK ROAD, ) WITHIN SECTION 31, TOWNSHIP ) 4 NORTH, RANGE 1 EAST, ) MERIDIAN, IDAHO ) ) CONFLUENCE MANAGEMENT, ) LLC, ) APPLICANT ) ) Case No. CUP-04-012 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT The above entitled conditional use permit application having come before the City Council on July 13, 2004, at the hour of7:00 p.m., at Meridian City Hall, 33 East Idaho Street, Meridian, Idaho, and Anna Borchers Canning Planning Director for the Planning and Zoning Department, Becky McKay, Joe Canning, and Beverly Donohue, appeared and testified, and the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 1 OF 25 City Council having duly considered the evidence and the record in this matter and the Recommendations to City Council issued by the Planning and Zoning Commission who conducted a public hearing and the Council having heard and taken oral and written testimony; and having duly considered the matter, the City Council hereby makes the following Findings of Fact; Conclusions of Law and Decision and Order to-wit: FINDINGS OF FACT 1. A notice of a public hearing on the conditional use permit was published for two (2) consecutive weeks prior to the said public hearing scheduled for July 13, 2004; before the City Council; the first publication appearing and written notice having been mailed to property owners or purchasers of record within three hundred feet (300') of the external boundaries of the property under consideration more than fifteen (15) days prior to said hearing and with the notice of public hearing having been posted upon the property under consideration more than one week before said hearing and the copies of all notices were made available to newspaper, radio and television stations as public service announcements; and the matter having been duly considered by the City Council at the July 13, 2004; public hearings; and the applicant, affected property owners, and government subdivisions providing services within the planning jurisdiction of the City of Meridian, having been given full opportunity to express comments and submit evidence. 2. There has been compliance with all notice and hearing requirements set forth in Idaho Code S67-6509, 6512, and Meridian City Code SS 11-15-5 and 11-17-5 as evidenced by the Affidavit of Mailing, and the Affidavit of Publication and Proof of Posting filed with the staff report. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 2 OF25 3. This proposed development request is in an RUT zone and by reason of the provisions of the Meridian City Code S 11-17-4, a public hearing was required before the City Council on this application. 4. The property is located on the west side of Locust Grove Road, approximately ~ of a mile north of Us tick Road, within Section 31, Township 4 North, Range I East, Meridian, Idaho. 5. The owners of record ofthe subject property are Herbert and Cynthia Lee, and Herb Lee has provided notarized consent for the subject application. 6. Applicant is Confluence Management, LLC. 7. The subject property is currently zoned RUT by Ada County. There is, however, an application for annexation and zoning to L-O (Limited Office) before the City Council. The zoning district ofL-O is defined within the City of Meridian Zoning and Development Ordinance, Section 11-7-2. 8. The proposed application requests a conditional use permit for a Planned Development consisting often (10) office buildings with reductions to street frontage and landscape buffer requirements. The Planned Development designation within the City of Meridian Zoning and Development Ordinance requires a Conditional Use Permit be obtained for most uses and exceptions, including those requested by the Applicant. (Meridian City Zoning and Development Ordinance, Section 11-8-1). 9. The proposed application is in compliance with the Meridian Comprehensive Plan, which designates the subject property as Mixed Use - Neighborhood. 10. The use proposed within the subject application will in fact, constitute a FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 3 OF 25 conditional use as determined by City Ordinance. 11. The Meridian City Council takes judicial notice of its Zoning, Subdivision and Development Ordinances codified at Titles 11 and 12, Meridian City Code and all current zoning maps thereof and the Comprehensive Plan of the City of Meridian, and Maps and the Ordinance establishing the Impact Area Boundary. 12. Giving due consideration to the comment received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction public facilities and services required by the proposed development will not impose expense upon the public ifthe following conditions of development are imposed and the following is also found to be required to mitigate the effects of the proposed use and development upon services delivered by political subdivisions providing services to the subject real property within the planning jurisdiction ofthe City of Meridian, subject to the following: A. Adopt the Special Recommendations of the Planning and Zoning Commission as follows: I. Modify Site Specific Condition #2 on Page 19 to read: "All building construction within Brockton Subdivision shall substantially comply with the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27, 2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any significant modification(s) to the approved architectural design features and/or materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval." B. Adopt the Conditions and Recommendations of the Meridian Planning & Zoning and Public Works Departments, as modified by the Planning & Zoning Commission, as follows: SITE SPECIFIC CONDITIONS (CONDITIONAL USE) 1. All conditions of the Annexation and Zoning (AZ-04-0 10) and Preliminary Plat (PP-04-0 13) applications shall also be considered conditions ofCUP/PD (CUP-04-012). 2. All building construction within Brockton Subdivision shall substantially comply with FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 4 OF25 l \ the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any modification(s) to the approved architectural design features and/or materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval. 3. There is no frontage requirement for the lots within Brockton Subdivision. All lots within Brockton Subdivision shall utilize a common ingress/egress drive aisle, as proposed. 4. Construct a 20-foot wide landscape buffer along the southern property line as proposed. Construct a 10-foot wide landscape buffer along the northern property line as proposed. Redesign the northwest portion of the drive aisle and parking area to allow for a full 20- foot wide landscape buffer along the entire west property line. This condition will require the removal of at least one parking stall and the relocation of the proposed trash enclosure location. 5. Place a note on the face of the final plat stating that all building setbacks shall be in compliance with the effective zoning regulations of the City of Meridian. 6. As amenities for the Planned Development, construct two gazebo areas with picnic tables. Said gazebo areas shall be incorporated into commOR lot(s) so all futuro lot owners within the development have access to the amenities. All future lot owners within the development shall have access to the amenities through a recorded easement. At least 10 days prior to the City Council hearing, the applicant shall submit 10 copies of a schematic showing how the amenities 'vVill be oriented on the common lot(s). (Pursuant to action of the City Council taken at their July 13,2004 meeting.) 7. The landscape plan prepared by Harvest Design, P .C., on 3-17-04, is approved with the following changes: · Depict/construct a minimum 25-foot wide landscape buffer adjacent to Locust Grove Road. Said landscape buffer shall be located beyond any future street right-of-way for Locust Grove Road. · Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that are removed (MCC 12-13-13-3). A revised landscape plan shall be submitted for review and approval with the submittal of the Final Plat application(s). The plan must include the changes listed above, the sizes and species of trees, shrubs, berminglswale details, and all proposed ground cover/treatment. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 5 OF 25 8. Construct a pedestrian walkway, from the proposed internal sidewalks, to the southwest (Parcel #S0531449500) and to the north (Parcel #S0531417685). The required walkways should be constructed in accordance with MCC 12-5-2.K and MCC 12-13-15. 9. All parking and areas of circulation should be paved, striped, and meet the minimum dimensional requirements of Meridian City Code. 10. The applicant shall coordinate the location and design of trash dumpsters with Sanitary Services Company (SSC) staff. Trash enclosures must be built in the location and to the size approved by sse. Prior to Certificate of Zoning Compliance (CZC) submittal, the applicant shall submit a revised site plan, stamped approved by SSC, for the proposed trash enclosure location and design. All dumpster(s) must be screened in accordance with MCC 11-12-1.C. 11. All internal sidewalks shall be constructed as submitted and in accordance with MCC 12- 5-2.K. 12. No building or other structure shall be erected, moved, added to or structurally altered, nor shall any building structure or land be established or change in use on this site without first obtaining a Certificate of Zoning Compliance (CZC) from the Meridian Planning and Zoning Department (MCC 11-19-1). 13. All required improvements must be complete prior to obtaining a Certificate of Occupancy for the proposed development. A temporary Certificate of Occupancy may be obtained by providing surety to the City in the form of a letter of credit or cash in the amount of 110% of the cost of the required improvements (including paving, striping, landscaping, and irrigation). A bid must accompany any request for temporary occupancy. Any temporary occupancy will not exceed 60 days to complete the required improvements. 14. This conditional use permit shall be valid for a maximum period of 18 months. If construction has not begun within this timeframe, a new conditional use permit must be obtained prior to the start of development. C. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. The applicant shall do one of the following: a. Dedicate by donation a total of 35-feet of right-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of28-feet from the centerline ofthe right-of-way_ b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of28-feet from the centerline FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 6 OF 25 of the right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of- way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 30-foot wide driveway intersecting Locust Grove Road in alignment with Summerridge Drive on the east side of Locust Grove. The driveway shall be constructed as a curb return type driveway with I5-foot radii. The driveway shall be paved its full width and at least 30-feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 7 OF 25 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance # 198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. D. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 W' outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on comers. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in Length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 4. Provide a 20' wide Fire Lane for all internal & external roadways. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 8 OF 25 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13'6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The 10 office lots will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide signage "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. 12. All portions of the buildings located on this project must be within 150' of a paved surface. E. Adopt the Recommendations ofthe Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-offis not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The engineers and architects involved with the design ofthe subject project shall obtain current best management practices for stonnwater disposal and design a stormwater management system that prevents groundwater and surface water degradation. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 9 OF25 F. Adopt the Recommendations ofthe Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. G. Adopt the Recommendations of the Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (Parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above-mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre- construction meeting. 13. On the submitted site plan, the applicant has shown enough parking to accommodate the proposed uses. Although the site is large enough to accommodate all of the features required by ordinance, the applicant has asked, through the Planned Development, to modify specific development standards. The applicant specifically requested relief from the required landscape buffer width between uses and street frontage standards in the CUP/PD application. It is found that four ofthe proposed lots do not meet the frontage requirement of the L-O zone. It is also found that the 10- foot wide landscape easement shown on the north and west sides of the site does not meet the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 10 OF 25 minimum width requirements outlined in MCC 12-13-12. There is support of the requested lot frontage because all of the proposed lots within the subdivision have access to the common parking/drive easement. It is found that the site is large enough to accommodate the proposed uses and all yards, open spaces, parking, landscaping and other features required by ordinance and/or by modifYing the requirements through the PD process. 14. The 2002 Comprehensive Plan Future Land Use Map designates the subject property as "Mixed Use - Neighborhood" with aN eighborhood Center. The purpose of this designation is "to provide a blend of high-density residential, small-scale commercial, entertainment, office and open space uses that are geared to serve all residents within a one to two square mile area. The centers should offer an internal circulation system that connects with adjacent neighborhoods or regional pathway(s). They will also serve as public transit locations for future park and ride lots, bus stops, shuttle bus stops or other alternative modes of transportation." (See Chapter VII, pg. 95.) It is found that the requested L-O zoning generally conforms to this stated purpose and intent of the Mixed Use - Neighborhood designation. It is also found that the following 2002 Comprehensive Plan text policies to be applicable to this application: · Chapter VII. pgs. 97-98 · Chapter IV, Goal I, Obj. A, #6 · Chapter VII, Goal I, Obj. B, #5 · Chapter V, Goal III, Obj. D, #5 · Chapter VI, Goal II, Obj. A, #3) · Chapter VII, Goal 1, Objective B The proposed and existing uses do provide a variety of commercial (office) uses in this area, as envisioned with the Comprehensive Plan. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 11 OF 25 15. It is found that the general design, construction, operation, and maintenance should be compatible with other uses in the general neighborhood and with the existing or intended character of the area. It is found that any future uses, if designed, constructed and operated in accordance with the submitted photos/elevations and adopted city ordinances, should be hannonious and appropriate in appearance with the intended character ofthe vicinity. The area is intended to be a mix used area which, based on the Comprehensive Plan description, will have such uses as retail stores; garden centers; restaurants, etc. 16. It is not anticipated that the proposed development will have an adverse impact on the surrounding property. 17. It is found that the project can be provided sanitary sewer and water service via the existing mains adjacent to the project site. On May 5, 2004; the ACHD Commission voted to approve this development with site- specific and standard conditions. Review of the ACHD report for this project will provide additional information. On May 14, 2004, a joint agency/department comments meeting was held with representatives of key service providers to this property. 18. The developer will be required to finance the extension of sewer; water, utilities and pressurized irrigation to serve the project. The primary public costs to serve the site will be fire and police services. It is found that there will not be excessive additional requirements at public cost and that the proposed use will not be detrimental to the community's economic welfare. 19. It is estimated that this development will generate 393 vehicle trips per day. It is recognized that traffic and noise will increase with the approval ofthis development; however; it is FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 12 OF 25 not believed that the amount generated will be detrimental to the general welfare of the public. It is not anticipated that the proposed annexation and subsequent uses will create excessive noise, smoke, fumes, glare, or odors. It is found that the proposed office zoning/uses will not be detrimental to people, property or the general welfare of the area. 20. ACHD staff has reviewed and approved a single vehicular approach to the site from Locust Grove Road. Review of the ACHD report for this project will provide additional information. 21. It is found that the proposed development will not result in the destruction, loss or damage of natural, scenic or historic features. CONCLUSIONS OF LAW I. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975" hereinafter referred to for convenience as the "Act" codified at Chapter 65, Title 67, Idaho Code (LC. ~67-6503). 2. The Meridian City Council may exercise all the powers required and authorized under the "Act" except the power to adopt ordinances by the establishment of a Planning and Zoning Commission by ordinance pursuant to Idaho Code Section 67-6504 which the City Council ofthe City of Meridian has established by the passage of the "City of Meridian Zoning and Development Ordinance" at Titles XI and XII, Chapter I, Meridian City Code. 3. As part of a zoning ordinance the City Council can, subject to hearing and notice provision required, provide for the process of special and/or conditional use permits which a proposed use is otherwise prohibited by the terms of the ordinance but allowed with conditions under the specific provisions ofthe ordinance which the City of Meridian has done in the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 13 OF25 adoption of its zoning ordinances. 4. The City Council has the duty and responsibility to review the facts and circumstances of each application for special use permit to determine prior to granting the same that the evidential showing supports the finding that the following standards are met and that the proposed development: (Meridian City Code ~ 11-17-3) a. That the site is large enough to accommodate the proposed use and all yards, open spaces, parking, landscaping and other features as may be required by this Ordinance; b. That the proposed use and development plan will be harmonious with the Meridian Comprehensive Plan and in accordance with the requirements of this Ordinance; c. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area; d. That the proposed use, ifit complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity; e. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, sewer; or that the person responsible for the establislunent of the proposed conditional use shall be able to provide adequately any such services; f. That the proposed use will not create excessive additional cost for public facilities and services and will not be detrimental to the economic welfare of the community; g. That the proposed use will not involve activities or processes, materials, equipment and conditions of operation that will be detrimental to any persons, property or the general welfare by reason of excessive production oftraffic, noise, smoke, fumes, glare or odors; h. That the proposed use will have vehicular approaches to the property which shall be so designed as not to create interference with traffic on surrounding public streets; and i. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or historic feature considered to be of major importance. 5. Prior to granting a conditional use permit in the Limited Office District (L-O), a public hearing shall be conducted with notice to be published and provided to property owners or FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 14 OF 25 purchasers of record within three hundred feet (300') of the external boundaries of the land under consideration for the conditional use permit all in accordance with the provisions of Meridian City Code ~ 11-17-5 City of Meridian Zoning and Development Ordinance, which provides as follows: "Prior to approving a Conditional Use Permit, the applicant and the Commission and Council shall follow notice and hearing procedures provided in Chapter 15 of this Title. Provided, however, that conditional use applications for land in Old Town and in industrial and commercial districts shall only be required to have one public hearing which shall be held before the Planning and Zoning Commission; and after the recommendation of the Commission is made, the application shall go before the City Council without a public hearing and the Council may approve, deny, or modify the recommendation of the Commission." 6. Following the public hearing and within 45 days after the conclusion of the public hearing the Commission shall, transmit its recommendations to the Meridian City Council with supportive reasons. The Commission shall recommend that the application be approved, approved with conditions or denied. The Commission shall ensure that any approval or approval with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City of Meridian Zoning and Development Ordinance, and Idaho State law. (Meridian City Code ~ 11-17-6) 7. When the City Council approves a conditional use permit it may impose conditions of that approval that reasonably: A. Minimize adverse impact on other development; B. Control the sequence and timing of development; C. Control the duration of development; D. Assure that the development is maintained property; FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 15 OF 25 E. Designate the exact location and nature of the development; F. Require the provision for on-site public facilities or services; and G. Require more restrictive standards than those generally required, in this Ordinance. 8. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan ofthe City of Meridian, which was adopted August 6,2002, Resolution No. 02-382 and Maps. DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby ORDER and this does Order that: 1. That the above named applicant is granted a conditional use permit for a Planned Development consisting often (10) office buildings with reductions to street frontage and landscape buffer requirements for Brockton Subdivision located on the west side of Locust Grove Road, approximately ~ of a mile north of Ustick Road, within Section 31, Township 4 North, Range 1 East, Meridian, Idaho, subject to the following conditions of use and development, subject to the following: A. Adopt the Special Recommendations of the Planning and Zoning Commission as follows: 1. Modify Site Specific Condition #2 on Page 19 to read: "All building construction within Brockton Subdivision shall substantially comply with the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27, 2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any significant modification(s) to the approved architectural design features and/or FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 16 OF 25 materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval." B. Adopt the Conditions and Recommendations of the Meridian Planning & Zoning and Public Works Departments, as modified by the Planning & Zoning Commission, as follows: SITE SPECIFIC CONDITIONS (CONDITIONAL USE) 1. All conditions of the Annexation and Zoning (AZ-04-0 1 0) and Preliminary Plat (PP -04-013) applications shall also be considered conditions ofCUPIPD (CUP-04-0l2). 2. All building construction within Brockton Subdivision shall substantially comply with the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any modification(s) to the approved architectural design features and/or materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval. 3. There is no frontage requirement for the lots within Brockton Subdivision. All lots within Brockton Subdivision shall utilize a common ingress/egress drive aisle, as proposed. 4. Construct a 20-foot wide landscape buffer along the southern property line as proposed. Construct a 10-foot wide landscape buffer along the northern property line as proposed. Redesign the northwest portion of the drive aisle and parking area to allow for a fu1120- foot wide landscape buffer along the entire west property line. This condition will require the removal of at least one parking stall and the relocation of the proposed trash enclosure location. 5. Place a note on the face of the final plat stating that all building setbacks shall be in compliance with the effective zoning regulations of the City of Meridian. 6. As amenities for the Planned Development, construct two gazebo areas with picnic tables. Said gazebo areas shall be incorporated into common lot(s) so all future lot ovmCfS v/ithin the de'lolopment have access to the amenities. All future lot owners within the development shall have access to the amenities through a recorded easement. .^...t least 10 days prior to the City Council hearing, the applicant shall submit 10 copies of a schematic sho'.ving how thc amenities '",ill bc oriented on the common lot(s). (Pursuant to action of the City Council taken at their July 13, 2004 meeting.) 7. The landscape plan prepared by Harvest Design, P .c., on 3-17-04, is approved with the following changes: FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 170F25 · Depict/construct a minimum 25-foot wide landscape buffer adjacent to Locust Grove Road. Said landscape buffer shall be located beyond any future street right-of-way for Locust Grove Road. · Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that are removed (MCC 12-13-13-3). A revised landscape plan shall be submitted for review and approval with the submittal of the Final Plat application(s). The plan must include the changes listed above, the sizes and species of trees, shrubs, berminglswale details, and all proposed ground cover/treatment. 8. Construct a pedestrian walkway, from the proposed internal sidewalks, to the southwest (Parcel #S053 1449500) and to the north (Parcel #S0531417685). The required walkways should be constructed in accordance with MCC 12-5-2.K and MCC 12-13-15. 9. All parking and areas of circulation should be paved, striped, and meet the minimum dimensional requirements of Meridian City Code. 10. The applicant shall coordinate the location and design of trash dumpsters with Sanitary Services Company (SSC) staff. Trash enclosures must be built in the location and to the size approved by SSC. Prior to Certificate of Zoning Compliance (CZC) submittal, the applicant shall submit a revised site plan, stamped approved by SSC, for the proposed trash enclosure location and design. All dumpster(s) must be screened in accordance with MCC 11-12-1.C. 11. All internal sidewalks shall be constructed as submitted and in accordance with MCC 12- 5-2.K. 12. No building or other structure shall be erected, moved, added to or structurally altered, nor shall any building structure or land be established or change in use on this site without first obtaining a Certificate of Zoning Compliance (CZC) from the Meridian Planning and Zoning Department (MCC 11-19-1). 13. All required improvements must be complete prior to obtaining a Certificate of Occupancy for the proposed development. A temporary Certificate of Occupancy may be obtained by providing surety to the City in the form of a letter of credit or cash in the amount of 110% of the cost of the required improvements (including paving, striping, landscaping, and irrigation). A bid must accompany any request for temporary occupancy. Any temporary occupancy will not exceed 60 days to complete the required improvements. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 18 OF 25 14. This conditional use permit shall be valid for a maximum period of 18 months. If construction has not begun within this timeframe, a new conditional use permit must be obtained prior to the start of development. C. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. The applicant shall do one of the following: a. Dedicate by donation a total of 35-feet of right-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way. b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline ofthe right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of- way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 30-foot wide driveway intersecting Locust Grove Road in aligrunent with Summerridge Drive on the east side of Locust Grove. The driveway shall be constructed as a curb return type driveway with I5-foot radii. The driveway shall be paved its full width and at least 30- feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 19 OF 25 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 6. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 9. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. D. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants sall have the 4 12" outlet face the main street or parking lot aisle. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 20 OF 25 b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on comers. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 4. Provide a 20' wide Fire Lane for all internal & external roadways. 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13'6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire:- flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 8. The 10 office lots will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide signage "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. 12. All portions of the buildings located on this project must be within 150' of a paved surface. E. Adopt the Recommendations of the Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE2l0F25 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-offis not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The engineers and architects involved with the design of the subject project shall obtain current best management practices for stormwater disposal and design a stormwater management system that prevents groundwater and surface water degradation. F. Adopt the Recommendations of the Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. G. Adopt the Recommendations of the Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (Parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above-mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre- construction meeting. 2. The conditions shall be reviewable by the Council pursuant to Meridian City Code FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 22 OF 25 S 11-17-9. 3. The above conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application for a conditional use pennit. 4. That the City Attorney draft an Order Granting Conditional Use Permit in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public Works Department and any affected party requesting notice. NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION Please take notice that the conditional use permit shall be valid for a maximum period of eighteen (18) months unless otherwise approved by the council. During this time, the permit holder must commence the use as permitted in accordance with the conditions of approval, satisfy the requirements set forth in the conditions of approval, acquire building permits and commence construction of permanent footings or structures on or in the ground. In this context "structures" shall include sewer and water lines, streets or building construction. The applicant has specified in the application and to the commission and council a construction schedule and completion date for the project. If the completion date specified for the project is exceeded, the conditional use application shall become null and void. However, the applicant may submit an application for a time extension on the project for city council review. The application for time extension shall be submitted at least thirty (30) days prior to the deadline for completion of the project. For projects requiring platting, the final plat must be recorded within this eighteen (18) month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to the first phase. In the event that the development is made in successive contiguous segments or FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 23 OF 25 multiple phases, such phases shall be constructed within successive intervals of one year from the original date of approval by the council. If the successive phases are not submitted within one year intervals, the conditional approval of the future phases shall be null and void. (MCC 11-17- 4.B.) NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code ~ 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek ajudicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the 27...r!::- day of o~ ,2004. ROLL CALL: COUNCILMAN SHAUN WARDLE VOTED ~ COUNCILMAN BILL NARY VOTED U 6~-;- FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 24 OF 25 ( COUNCILMAN CHARLIE ROUNTREE VOTED ~ COUNCILMAN KEITH BIRD VOTED~ MAYOR TAMMY de WEERD (TIE BREAKER) VOTED - DATED: 7--Z1-tJev MOTION: APPROVED: X , DISAPPROVED: Be \Veetd Attest: Copy served upon Applicant, Planning and Zoning Department, Public Works Department and the City Attorney. By: ,~)(t J:jM VY\._ City Clerk's Office Dated: 8". d-04 z:\ WorkWWeridianWeridian 15360M\8rockt0l1 Subdivision AZ-04-0 10 PP-04-0 13 CUP-04.0 12\FfClsCUP04-0 12.doc FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT PAGE 25 OF 25 BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/13/04 IN THE MATTER OF THE ) REQUEST FOR CONDITIONAL ) USE PERMIT FOR A PLANNED ) DEVELOPMENT FORBROCKTON ) SUBDIVISION WITH REQUEST ) FOR REDUCTION TO REQUIRED ) LANDSCAPE BUFFER ALONG ) NORTH, SOUTH, AND WEST ) BOUNDARIES AND REDUCED OR ) NOT LOT FRONT AGE IN AN L-O ) ZONE, LOCATED ON THE WEST ) SIDE OF LOCUST GROVE ROAD, ) APPROXIMATEL Y 7:i OF A MILE ) NORTH OF USTICK ROAD, ) WITHIN SECTION 31, TOWNSHIP ) 4 NORTH, RANGE 1 EAST, ) MERIDIAN, IDAHO ) ) CONFLUENCE MANAGEMENT, ) LLC, ) ) APPLICANT ) ) Case No. CUP-04-012 ORDER GRANTING CONDITIONAL USE PERMIT 1. This matter coming before the City Council on July 13, 2004, under the provisions of Meridian City Code ~ 11-17-4 for final action on conditional use permit application and the Council having received and approving the Recommendation of the Planning and Zoning Commission the Council takes the following action: 2. That the above named applicant is granted a conditional use permit for a Planned ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 1 OF 10 Development consisting often (10) office buildings with reductions to street frontage and landscape buffer requirements in a proposed L-O zone for Brockton Subdivision located on the west side of Locust Grove Road, approximately y,; of a mile north of Ustick Road, within Section 31, Township 4 North, Range 1 East, Meridian, Idaho, subject to the following conditions of use and development: A. Adopt the Special Recommendations ofthe Planning and Zoning Commission as follows: 1. Modify Site Specific Condition #2 on Page 19 to read: <<All building construction within Brockton Subdivision shall substantially comply with the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27, 2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any significant modification(s) to the approved architectural design features andlor materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval." B. Adopt the Conditions and Recommendations ofthe Meridian Planning & Zoning and Public Works Departments, as modified by the Planning & Zoning Commission, as follows: SITE SPECIFIC CONDITIONS (CONDITIONAL USE) 1. All conditions ofthe Annexation and Zoning (AZ-04-0 1 0) and Preliminary Plat (PP-04-013) applications shall also be considered conditions ofCUP/PD (CUP-04-012). 2. All building construction within Brockton Subdivision shall substantially comply with the eight photos/elevations on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Construction materials shall substantially comply with the materials list on file with the Planning and Zoning Department, submitted by Ms. Becky McKay on May 27,2004. Any modification(s) to the approved architectural design features and/or materials list, as determined by the Planning Director, will require separate CUP modification approval. Said modification will require City Council approval. 3. There is no frontage requirement for the lots within Brockton Subdivision. All lots within Brockton Subdivision shall utilize a common ingress/egress drive aisle, as proposed. 4. Construct a 20-foot wide landscape buffer along the southern property line as proposed. ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 2 OF 10 Construct a 10-foot wide landscape buffer along the northern property line as proposed. Redesign the northwest portion ofthe drive aisle and parking area to allow for a full 20- foot wide landscape buffer along the entire west property line. This condition will require the removal of at least one parking stall and the relocation of the proposed trash enclosure location. 5. Place a note on the face of the final plat stating that all building setbacks shall be in compliance with the effective zoning regulations ofthe City of Meridian. 6. As amenities for the Planned Development, construct two gazebo areas with picnic tables. Said gazebo areas shall be incorporated into common lot(s) so all future lot o'.vncrs ';;ithin the development haye access to the amerrities. All future lot owners within the development shall have access to the amenities through a recorded easement. ~'\t least 10 days prior to the City Council hearing, the applicant shall submit 10 copies of a schematic showing how the amenities ,-vill be oriented on the eommon lot(s). (Pursuant to action of the City Council taken at their July 13, 2004 meeting.) 7. The landscape plan prepared by Harvest Design, P.C., on 3-17-04, is approved with the following changes: · Depict/construct a minimum 25-foot wide landscape buffer adjacent to Locust Grove Road. Said landscape buffer shall be located beyond any future street right-of-way for Locust Grove Road. · Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that are removed (MCC 12-13-13-3). A revised landscape plan shall be submitted for review and approval with the submittal of the Final Plat application(s). The plan must include the changes listed above, the sizes and species of trees, shrubs, berminglswale details, and all proposed ground cover/treatment. 8. Construct a pedestrian walkway, from the proposed internal sidewalks, to the southwest (Parcel #S0531449500) and to the north (Parcel #S0531417685). The required walkways should be constructed in accordance with MCC 12-5-2.K and MCC 12-13-15. 9. All parking and areas of circulation should be paved, striped, and meet the minimum dimensional requirements of Meridian City Code. 10. The applicant shall coordinate the location and design of trash dumpsters with Sanitary Services Company (SSC) staff. Trash enclosures must be built in the location and to the size approved by SSC. Prior to Certificate of Zoning Compliance (CZC) submittal, the applicant shall submit a revised site plan, stamped approved by SSC, for the proposed ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 3 OF 10 trash enclosure location and design. All dumpster(s) must be screened in accordance with MCC ll-12-1.C. 11. All internal sidewalks shall be constructed as submitted and in accordance with MCC 12- 5-2.K. 12. No building or other structure shall be erected, moved, added to or structurally altered, nor shall any building structure or land be established or change in use on this site without first obtaining a Certificate of Zoning Compliance (CZC) from the Meridian Planning and Zoning Department (MCC 11-19-1). 13. All required improvements must be complete prior to obtaining a Certificate of Occupancy for the proposed development. A temporary Certificate of Occupancy may be obtained by providing surety to the City in the form of a letter of credit or cash in the amount of 11 0% of the cost of the required improvements (including paving, striping, landscaping, and irrigation). A bid must accompany any request for temporary occupancy. Any temporary occupancy will not exceed 60 days to complete the required improvements. 14. This conditional use permit shall be valid for a maximum period of 18 months. If construction has not begun within this timeframe, a new conditional use permit must be obtained prior to the start of development. C. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval I. The applicant shall do one of the following: a. Dedicate by donation a total of35-feet of right-of-way along Locust Grove Road, and construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of 28-feet from the centerline of the right-of-way. b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located a minimum of28-feet from the centerline of the right-of-way, in an easement provided to the District. c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete sidewalk along Locust Grove Road, located at the back edge of the existing right-of- way. Accomplish all necessary adjustments to properly accommodate existing drainage and utilities. 2. Construct one 30-foot wide driveway intersecting Locust Grove Road in alignment with Summerridge Drive on the east side of Locust Grove. The driveway shall be constructed ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 4 OF 10 as a curb return type driveway with 15-foot radii. The driveway shall be paved its full width and at least 30-feet into the site. 3. Direct lot access to Locust Grove Road is prohibited and shall be noted on the final plat. 4. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in confonnance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of- way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGES OF 10 10. No change in the tenns and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway Distri ct. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District ofits intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. D. Adopt the Meridian Fire Department Recommendations as follows: 1. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. a. Fire Hydrants shall have the 4 yz" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it. c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on comers. f. Fire hydrants shall not have any vertical obstructions to outlets within 10'. 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turn around. 3. All entrance and internal roads shall have a turning radius of 28' inside and 48' outside radius. 4. Provide a 20' wide Fire Lane for all internal & external roadways. 5. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 6. Fire lanes and streets shall have a vertical clearance of 13'6". This includes mature landscaping. 7. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average 0[300' apart. ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE60FIO 8. The 10 office lots will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 9. Maintain a separation of5' from the building to the dumpster enclosures. 10. In areas determined by the Fire Department to be fire lanes, paint the curb red and provide signage "No Parking Fire Lane." 11. All processes & storage practices shall be required to comply with the International Fire Code. 12. All portions of the buildings located on this project must be within 150' of a paved surface. E. Adopt the Recommendations of the Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-off is not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The engineers and architects involved with the design ofthe subject project shall obtain current best management practices for stormwater disposal and design a stormwater management system that prevents groundwater and surface water degradation. F. Adopt the Recommendations of the Meridian Parks Department as follows: 1. Standard for Mitigation of trees: The standard established in the City of Meridian Landscape Ordinance will be followed. 2. Standard Plan for Protection of Existing Trees during Construction: The standard established in the City of Meridian Landscape Ordinance will be followed. ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 7 OF 10 G. Adopt the Recommendations ofthe Settlers' Irrigation District as follows: 1. All irrigation/drainage facilities along with their easements must be protected and continue to function. The facility involved is the White Drain (Parkins Nourse Drain) located at the north property boundary flowing east to west. A 20' easement is required. 2. A Land Use Change Application must be on file prior to any approvals. 3. A license agreement must be on file prior to any approvals. 4. Any changes to the existing irrigation system such as relocation, tiling, and landscaping must be approved by Settlers Irrigation District. 5. All storm drainage must be retained on-site. 6. The development must supply irrigation access to all lots within the above-mentioned subdivision. If the developer wishes to have Settlers Irrigation District own, operate, and maintain the pressure irrigation system an agreement needs to be in place prior to the pre- construction meeting. 3. The above conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval ofthe application for a conditional use permit. 4. Notice to Permit Holder, this conditional use permit is not transferable without complying with the provisions of Meridian City Code S 11-17-8, a copy of which is attached to this permit. NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION Please take notice that the conditional use permit shall be valid for a maximum period of eighteen (18) months unless otherwise approved by the council. During this time, the permit holder must commence the use as permitted in accordance with the conditions of approval, satisfy the requirements set forth in the conditions of approval, acquire building permits and ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 8 OF 10 commence construction of permanent footings or structures on or in the ground. In this context "structures" shall include sewer and water lines, streets or building construction. The applicant has specified in the application and to the commission and council a construction schedule and completion date for the project. If the completion date specified for the project is exceeded, the conditional use application shall become null and void. However, the applicant may submit an application for a time extension on the project for city council review. The application for time extension shall be submitted at least thirty (30) days prior to the deadline for completion of the project. For projects requiring platting, the final plat must be recorded within this eighteen (18) month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to the first phase. In the event that the development is made in successive contiguous segments or multiple phases, such phases shall be constructed within successive intervals of one year from the original date of approval by the council. If the successive phases are not submitted within one year intervals, the conditional approval of the future phases shall be null and void. (MCC 11-17- 4.B.) NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 9 OF 10 Please take notice that this is a final action ofthe governing body of the City of Meridian, pursuant to Idaho Code S 67-6521 an affected person being a person who has an interest in real property which may be adversely affected by the issuance or denial of the conditional use permit approval may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the "77.-1'6:- ?-- _ day of J~ ,2004. SEAL & - erl(:; c-Q ,OJ 0 .:::- ~"1A uSj ISi . ~.:f-'; "/ V4 ..-?' y .......... '''-' 'y ....~ .1.11/ \....~Off H..~-~""{ j; ,\\'\.. II' Y i:.. , ,1'\ > Copy served upon Applicant, the Plannl11'g, andQ~oning Department, Public Works Department and City Attorney. \ \ \ \ \ l'ii'tlitirl:1:}1 4,e ':"\~l Of MERID/II'I" " :<.. ~ '4 ".... .:::,';:' c) of,POR-4?; i-'V % .::: ~G ~<J -;:. ~ ~ ~ - , - - Attest: ') By: 1(t~Ct) :I~ ~ City Clerk's Office '?s - ;L04 Dated: Z:\ Work\M\Meridian\Meridian 15360MlBrockton Subdivision AZ.04-0] 0 PP-04.0 13 CUP.04-0 12\OrderCUP.doc ORDER CONDITIONAL USE PERMIT (CUP-04-012) PAGE 10 OF 10 July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT Quadrant Consulting, Inc. PP 04-014 July 27,2004 ITEM NO. REQUEST Findings - Request for Preliminary Plat approval of 8 commercial building lots on 6.9 acres in an I-L zone for Reagan Subdivision - east of North Eagle Road and south of East Presidential Drive AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: CYl.LlP L (l ~(i c:rlTV1~LY\ Date: ?-rJ to Phone: EmaiJed: chu..cX@qy.a...dv a V\-f", ('OVVl Staff Initials: ~1f} Materials presented at publiC meetings shall become property of the City of Meridian. See attached Findings v,;..-- tvppfO JUL 2 3 2004 interoffice MEMORANDUM City Of McdiliaJi City Clerk Office To: William G. Berg, Jr. From: Wm. F. Nichols Subject: Reagan Subdivision File: PP-04-0 14 Date: July 21,2004 Will: Please find attached the original of the FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT, pursuant to action of the Council at their July 13, 2004 meeting. The Findings will be on an upcoming Council agenda. Please serve conformed copies of the Findings upon the Applicant and the Planning and Zoning Department, Public Works and the City Attorney office, if Council approves the Findings. If you have any questions arise please advise. Z:\Work\M\Meridian\Meridiall 15360M\Reagall Subdivision PP-04-014\BergPrePlatMEMO 07 23 04.doc BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN C/C 07/13/04 IN THE MATTER OF THE ) REQUEST FOR PRELIMINARY ) PLAT FOR REAGAN SUBDIVISION ) FOR EIGHT (8) COMMERCIAL ) BUILDING LOTS ON 6.9 ACRES IN ) AN I-L ZONE, LOCATED ) APPROXIMATELY ~ MILE ) SOUTH OF THE INTERSECTION ) OF FAIRVIEW A VENUE AND ) EAGEL ROAD, MERIDIAN, IDAHO ) ) ) BY: QUADRANT CONSULTING, ) INC., APPLICANT ) ) Case No. PP-04-14 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT The above entitled matter coming on regularly for public hearing before the City Council on July 13, 2004, and Anna Borchers Canning Planning Director for the Planning and Zoning Department, and Andy Simons, appeared and testified, and the City Council having received a report from Brad Hawkins-Clark for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and the City Council having received as part of the record of this matter the recommendation to City Council of the Planning and Zoning Commission and the Preliminary Plat "ABCZLLC PRELIMINARY PLAT, A PARCEL OF LAND LOCATED IN THE SW 'l;I OF THE NW 'l;I OF SECTION 9, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, MERIDIAN IDAHO, PROJECT FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION 1 (pP-04-014) Page 1 ofll NO. 258-02, DRAWING FILE NAME:, DESIGNED BY: CEC, CHECKED BY:, DRAWN BY: CEC, PLOT DATE: 4/2/04, SHEET C-l, ABCZ, LLC - DEVELOPER, QUADRANT CONSULTING, INe. - ENGINEER/SURVEYOR", Quadrant Consulting, Inc., Developer, submitted for preliminary plat approval and which preliminary plat for approval application is herein received and adjudged by the City Council pursuant to Meridian City Code S 12-3-3. Therefore the City Council makes the following findings: FINDINGS OF FACT 1. That the proposed development is in conformance with the Amended Comprehensive Plan by reason of the fact that it lies within the existing Urban Area as defined in the Meridian Comprehensive Plan Generalized Land Use Map, Infrastructure Planning Analysis Amended Comprehensive Plan Map, adopted August 6, 2002, Resolution No. 02-382, and the property is presently zoned I-L, and requires connection to the Municipal Water and Sewer System. [Meridian City Code S 11-7-2 N] 2. It is found that the subdivision is in conformance with the City's adopted Comprehensive Plan. The Future Land Use Map depicts the property as "Commercial" which allows for the proposed subdivision. 3. It is found that public services, including water, police, and fire, are available to accommodate the proposed development. 4. It is found that the subdivision will not require the expenditure of capital improvement funds. Since the proposed subdivision is a resubdivision of previously platted lots, services, as mentioned above, are already available to the site. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION 1 (pP-04-014) Page 2 of11 5. It is found that the development will not require major expenditure of public funds for providing supporting services. Since the proposed subdivision is a resubdivision of a previously platted lot, services, as mentioned above, are already available to this site. 6. It is found that there should not be any other health, safety or environmental problems associated with this subdivision to be brought to the Council or Commission's attention that have not been addressed previously. 7. The applicant has submitted for consideration ofthis approval drawing of the preliminary plat herein designated as "ABCZLLC PRELIMINARY PLAT, A PARCEL OF LAND LOCATED IN THE SW ~ OF THE NW ~ OF SECTION 9, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, MERIDIAN IDAHO, PROJECT NO. 258-02, DRAWING FILE NAME:, DESIGNED BY: CEC, CHECKED BY:, DRAWN BY: CEC, PLOT DATE: 4/2/04, SHEETC-l, ABCZ, LLC- DEVELOPER, QUADRANT CONSULTING, INC. - ENGINEER/SURVEYOR". DECISION AND ORDER Pursuant to the City Council's authority as provided in Meridian City Code g 12-3-5 and based upon the above and foregoing Findings of Fact which are herein adopted: IT IS HEREBY ORDERED AND THIS DOES ORDER 1. The Preliminary Plat of the applicant as evidenced by having submitted the Preliminary Plat "ABCZLLC PRELIMINARY PLAT, A PARCEL OF LAND LOCATED IN THE SW y,; OF THE NW y,; OF SECTION 9, TOWNSHIP 3 NORTH, RANGE 1 EAST, FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION 1 (PP-04-014) Page 3 of 11 BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, MERIDIAN IDAHO, PROJECT NO. 258-02, DRAWING FILE NAME:, DESIGNED BY: CEC, CHECKED BY:, DRAWN BY: CEC, PLOT DATE: 4/2/04, SHEET C-l, ABCZ, LLC-DEVELOPER, QUADRANT CONSULTING, INC. - ENGINEER/SURVEYOR", Quadrant Consulting, Inc., Developer is hereby conditionally approved; and 2. The conditions of approval are as follows to-wit: A. Adopt the Comments and Recommendations of the Meridian Planning & Zoning and Engineering Departments as follows: I. Sanitary sewer and domestic water service to this site shall be via main line extension from the existing mains adjacent to the property. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 2. Please submit all updated groundwater/soils monitoring data to the Public Works Department for review. All drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 100- year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. The project engineer should pay close attention to the results of field studies determining the groundwater, soil type & and characteristics during the design and construction phases. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established normal groundwater elevation. 3. A drainage plan designed by a State ofIdaho licensed architect or engineer is required and shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas. Storm water treatment and disposal must be designed in accordance with Department of Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices for Idaho Cities and Counties and City of Meridian standards and policies. Off-site disposal into surface water is prohibited unless the jurisdiction which has authority over the receiving stream provides written authorization prior to development plan approval. The applicant is responsible for filing all necessary applications with the Idaho Department of Water Resources FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION / (pP-04-014) Page 4 of 11 regarding Shallow Injection Wells. 4. Please submit a copy of the Ada County Street Name Committee1s approval letter for the subdivision name, and the lot and block numbering. Make any corrections necessary to conform. 5. Coordinate fire hydrant placement with the City of Meridian Public Works Department and the City of Meridian Fire Department. 6. Prior to signature of the final plate s) by the City Engineer, a letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc. that has not been completed. 7. A detailed landscape plan, in compliance with the Landscape Ordinance, shall be submitted for the subdivision with the final plates) application. 8. All sidewalks shall be constructed in accordance with MCC 12-5-2.K. Prior to signature of the final plates), all sidewalks shall be constructed or a financial guarantee that said improvements will be completed shall be provided (MCC 12-5-3). 9. Streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdividees expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 10. Developer shall coordinate mailbox locations with the Meridian Post Office. 11. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 12. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDMSION / (pP-04-014) Page 5 of 11 13. Staff s failure to cite specific ordinance provisions or terms of the approved annexation/conditional use does not relieve the Applicant of responsibility for compliance. 14. Preliminary plat approval shall be subject to the expiration provisions set forth in MCC 12-2-4. B. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. Comply with requirements ofITD for Eagle Road frontage. Submit to the District a letter from ITD regarding said requirements prior to District approval of the final plat or issuance of a building permit (or other required permits), whichever occurs first. Contact District III Traffic Engineer Dan Coonce at 334-8340. 2. Pave each driveway on Presidential Drive and Pine Avenue their full width and at least 30 feet into the site. 3. Install a six inch raised concrete median on Pine Avenue, on the south side of the center turn lane, from the stop bar at Eagle Road to a pOInt 50-feet east of the first driveway on Pine Avenue. The first driveway is located approximately 175-feet east of Eagle Road. 4. Other than the access points that have been approved with this application, direct lot access to Presidential Drive and Pine Avenue is prohibited. 5. Comply WIth all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing inigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDNISION 1 (pP-04-014) Page 6 af11 specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements ofthe Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #198, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant The applicant shall be required to call DIGLINE (1- 800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387- 6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 1 L Any change by the applicant in the planned use of the property which is the subject ofthis application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. C. Adopt the Meridian Fire Department Recommendations as follows: 1. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINAR Y PLAT REAGAN SUBDIVISION 1 (pP-04-014) Page 7 oflI a. Fire Hydrants shall have the 4 Yz" outlet face the main street or parking lot aisle. b. The Fire hydrant shall not face a street which does not have addresses on it c. Fire hydrant markers shall be provided per Public Works spec. d. Locations with fire hydrants shall have the curb painted red 10' to each side of the hydrant location. e. Fire Hydrants shall be placed on comers. f. Fire hydrants shall not have any vertical obstructions to outlets within 10' . 2. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have an approved turnaround. 3. Provide a 20' wide Fire Lane for all internal & external roadways. 4. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. 5. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. Streets with less than a 29' street width shall have no parking. Streets with less than 33' shall have parking only on one side. 6. Commercial and office occupancies will require a fire-flow consistent with the International Fire Code to service the proposed project. Fire hydrants shall be placed an average of300' apart. 7. The Eight (8) office/commercial lots lot will have an unknown transient population and will have an unknown impact on Meridian Fire Department call volumes. The Meridian Fire Department has experienced 2397 responses in the year 2003. According to a report completed by Fire & Emergency Services Consulting Group our requests for service are projected to reach 2800 in the year 2005 and 3800 by the year 2010. 8. All portions of the buildings located on this project must be within 150' ofa paved surface. 9. Provide exterior egress lighting as required by the International Building & Fire Codes. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDNISION / (pP-04-014) Page 8 of 11 D. Adopt the Recommendations of the Sanitary Services Company (SSC) as follows: 1. Please contact Bill Gregory at SSC (888-3999) for detailed review of your proposal prior to the public hearing. There is a concern that the required modifications may significantly impact your site design and may require a revised site plan. If the site plan is revised, contact the planner assigned to the project immediately to discuss the changes and how to proceed with the revised site plan. 2. Please contact Bill Gregory at SSC (888-3999) for detailed review of your proposal and submit stamped (approved) plans with your Certificate of Zoning Compliance (CZC) application. E. Adopt the Recommendations of the Central District Health Department as follows: 1. This proposal can be approved for central sewage & central water after written approval from appropriate entities is submitted. 2. The Applicant's central sewage and central water plans must be submitted to and approved by the Idaho Department of Health & Welfare, Division of Environmental Quality. 3. Run-off is not to create a mosquito breeding problem. 4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality. 5. The engineers and architects involved with the design of the subject project shall obtain current best management practices for stormwater disposal and design a stormwater management system that prevents groundwater and surface water degradation. F. Adopt the Recommendations of Nampa Meridian Irrigation District as follows: I. Applicant shall apply for a land use change application prior to final platting. 2. All laterals and waste ways must be protected. FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION / (pP-04-014) Page 9 of 11 3. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the Nampa & Meridian Irrigation District must review drainage plans. 4. The Developer must comply with Idaho Code 31-3805. 5. NMID recommends that irrigation water be made available to all developments within the Nampa & Meridian Irrigation District. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty-eight (28) days after the date ofthis decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. ;J rJ-I6:.- By action ofthe City Council at its regular meeting held on the ?- { day of <::JbJ'J- ' 2004. ROLL CALL: COUNCILMAN SHAUN WARDLE VOTED~ VOTED 4p~ COUNCILMAN BILL NARY FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDIVISION 1 (pP-04-014) Page 10 of 11 COUNCILMAN CHARLIE ROUNTREE VOTED ~ VOTED~ COUNCILMAN KEITH BIRD MAYOR TAMMY de WEERD (TIE BREAKER) VOTED - Copy served upon Applicant, The Planning and Zoning Department, PublicW orks Department and City Attorney. By: jtl\R){^ ~ City Clerk's Office Dated: 'X ~2-04 Z:\ Work\M\Meridian\Meridian 15360MlBrockton Subdivision AZ-04-0 10 PP-04.0 13 CUP-04-0 12\FfCls0rdPP.doc FINDINGS OF FACT AND CONCLUSIONS OF LAW AND ORDER OF CONDITIONAL APPROVAL OF PRELIMINARY PLAT REAGAN SUBDNISION 1 (PP-04-014) Page 11 of 11 July 23,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST Resolution - Authorizing the Appointment of Employees to Perform the Function of Removing Abandoned Vehicles AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached Resolution 4~~ 4'''- l~ ~ ~~~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. RESOLUTION NO. 04- 4- .3 (; BY: ~/IA /Jj'r~ A RESOLUTION AUTHORIZING THE CHIEF OF THE MERIDIAN POLICE DEPARTMENT OR HIS DESIGNEE TO APPOINT EMPLOYEES OF THE MERIDIAN POLICE DEPARTMENT TO ACT AS AUTHORIZED OFFICERS TO PERFORM THE FUNCTION OF REMOVING ABANDONED VEHICLES PURSUANT TO IDAHO CODE TITLE 49, CHAPTER 18; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian Police Department has a program for handling abandoned vehicles as a service to the community; and WHEREAS, Code Enforcement Officers are trained and available to efficiently and effectively implement this program; and WHEREAS, Idaho Code 9 49-102(18) allows the City Council to designate authorized officers to perform the function of removing abandoned vehicles. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Chief of the Meridian Police Department or his designee is authorized to appoint employees of the Meridian Police Department to act as authorized officers to perform the function of removing abandoned vehicles pursuant to Idaho Code Title 49, Chapter 18. Section 2. That this Resolution shall be in full force and effect immediately upon adoption and approval. ADOPTED by the Council of the City of Meridian, Idaho, this Z 7,v":'day of Page 1 of 2 _.JtA.i'j _,2004. APPROVED by the Mayor of the City of Meridian this J '7 ~ day of ~,2004. APPROVED: ATTEST: \\\\\\\\\l'llilll/ ,\.\ r: t,li~ 'II "". 0" w.t::-RfD 1//1 ~ ,,4. ~.<; II ~ 'f;.' Iii.; ./ 2' () o'0?ORA ." " '/ _ 0 I$" -:- 2 ~o 6 ~ ;: s ~ SEAL ~ ""1. & ';';- </Q ,f!5 o~. ~ -1(.) 'USY 1'2;'\ . .'i! 2" "'''''''" ~ ^~ ~$: '/. C ~ ,- -111111 OUN1'<. \.,-", 11/,.. \\\\ I) i ~<l; \ n\\\ Page 2 of 2 July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Janicek Properties) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ffi/f~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. RECEiVED JUL 22 2004 City of Meridian City Clerk office To: Tammy de Weerd, Mayor From: Clint Dolsby CC: Brad Watson Date: 6/23/2004 Re: Proposed Agenda Item for July 27, 2004 City Council Meeting The Public Works Department respectfully requests the following item be placed on the July 27 City Council agenda, under Consent Agenda, for Council's consideration. These easements were discussed in executive session with the council on April 27, 2004: ~ 1. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Janicek Properties LLC for the construction of the sanitary sewer on their property south of Franklin Road and west of Ten Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowner Janicek Properties LLC and authorize the Mayor to sign it. 2. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Leroy Brandt, Elroy Brandt, and Victor Brandt for the construction of the sanitary sewer on their property south of Franklin Road and west ofTen Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowners Leroy Brandt, Elroy Brandt, and Victor Brandt and authorize the Mayor to sign it. '" Page 1 ( 3. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Richard Fedrizzi and Patsy Fedrizzj for the construction of the sanitary sewer on their property south of Franklin Road and west of Ten Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowners Richard Fedrizzi and Patsy Fedrizzi and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. e Page 2 City of Meridian 33 East Idaho Street, Meridian, ID 83642 PERMANENT AND TEMPORARY EASEMENT CONTRACT Project # and Description: #11873 Black Cat Sewer Project Parcel # and O~r: 81215131760 Janicek Properties LLC Date of Offer: '/'~ 9/i(001 THIS RlGHT-OF-W A Y CONTRACT, made this day of 2004, between the City of Meridian, acting by its Mayor and Council, herein called "CITY" and Janicek Properties LLC, herein called "GRANTOR". WHEREAS, subject to the terms outlined below, GRANTOR agrees to deliver to the CITY a Permanent Sanitary Sewer Easement and Temporary Construction Easement included herewith as Exhibit "A": NOW THEREFORE, the parties hereto agree as follows: 1. A. CITY shall pay GRANTOR and the lien holder, ifany, such sums of money and/or benefits as are set out below: ITEM DESCRiPTION AREA (Ft2) 48,346 124,918 GROSS V ALOE ($/Ftl) $1.74 $1.74 VALUATION FACTOR 50% 10 % x 50 % EASEMENT VALUE ($) $42,000 $11,000 Permanent Easement Temporary Easement TOTAL EASEMENT CASH SETTLEMENT AMOUNT $53,000 B. The CITY further agrees to ensure that the rocky material removed from the construction excavation will be kept separate from the soil outside the easement area and be replaced back to its removal area. Additionally, the CITY agrees to provide the GRANTOR with two appropriately sized block-outs (10 to 12 inches) strategically placed along the main line with accompanying manholes. 2. As set forth in the City of Meridian's Easement Acquisition Policy, the Grantor may choose from two options for just compensation for both the permanent and temporary easements as determined by a certified real estate appraiser: lB"'Cash Payment* in the amount of '5..:3, r!JOO . o Donation value of the easement *Grantor will receive payment for the permanent easement within four weeks following the recording ofthe easement and payment for the temporary construction easement at the expiration ofthe construction contract. 3. This Contract shall not be binding unless and until executed by the Mayor and/or their authorized representatives. The parties have herein set out the whole oftheu. agreement, the performance of which constitutes the entire consideration for the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of the location, grade, construction and maintenance of the proposed sanitary sewer line. 4. The term of the temporary easement shall expire when the construction contract terminates. 5. The parties whose names appear below as Grantors, covenant and warrant that they are the OWNERS of the property to which this document applies, are fully authorized to execute this document and forever bind themselves, their successors and assigns and the subject property to the terms set forth herein. IN WITNESS WHEREOF, the parties have executed this contract the day and year first above written. ATTEST: William Berg, Jr:, City Clerk G~~ ~~ Date:. (p '/1 CITY OF MERIDIAN By Tammy de Weerd, Mayor Date: Date approved by Council: 4/16/2004 EXHIBIT A SANITARY SEWER EASEMENT -If THIS INDENTURE, effective this qUJday oUc1.WE ....., 2004, by the undersigned Brad Janicek, who maintains a mailing address of 4325 West Chinden, Meridian, 1083642 and LouAnn Janicek, who maintains a mailing address of 1284 South Gosling, Eagle, 10 83616, hereafter referred to as "GRANTORS" for the benefit of the City at Meridian, a municipal corporation of the State of Idaho that maintains a mailing address of 33 East Idaho Street, Meridian, Idaho 83642, hereafter referred to as "CITY". WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the CITY; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the CITY the right-at-way for the permanent and temporary construction easements for the construction, operation and maintenance of a sanitary sewer line over and across the following described property: (SEE ATTACHED LEGAL DESCRIPTIONS) The permanent easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and allied facilities, together with maintenance, repair and replacement at the convenience of the CITY, with the free right of access to such facilities at any and all times. The temporary construction easement is for the purpose of construction of a sanitary sewer line and related incidental work. The temporary construction easement shall expire when the construction contract terminates at which time payment for the temporary construction easement will be sent by certified mail to the GRANTOR by the CITY. TO HAVE AND TO HOLD, the said permanent easement and right-of-way unto the said CITY, its successors and assigns forever. 1. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the CITY, in constructing and in making future repairs, will expediently replace and restore the premises to a condition comparable to that existent prior to undertaking such construction, repairs and replacement. However, the CITY will not be responsible for repairing, replacing or restoring any permanent structures, large trees or brush placed within the area described in SANITARY SEWER EASEMENT, Page 1 of 3 this easement. THE GRANTORS do hereby covenant and agree that they will not place or allow to be placed any permanent structures, large trees or brush within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS do hereby covenant with the CITY that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. SANITARY SEWER EASEMENT, Page 2 of 3 IN "WITNESS WHEREOF, the parties have hereunto subscribed their signatures the day and year first hereinabove written. ,........"" "., W'" .... Ct:. . At/: " RAN ....' ~ ~ .........' <./'#;;. G TOR .,:. .!:::... y .. -.-.. '- .; ~ ~ .. e. :.:p. ~ :r'f: ~oTAR't."'''P-: ..'-I: ~ ~.-: :: · ~.et : -of.. :: : * : · r ~ ember, Janicek Properties LLC STA TI?-;PF"of.DA~~'-c. lo." "-:, if' ... \..xI' A' :,': ...../> ......,.e4S~"<;,y.... County o(~lE Ol} \"0"",.... · ....,......,' -# ~') ONTHIS~dayof ./ ,intheye 0 Public in and for said Sta e, personally appeared known to me to be the manag or a member of the limited liability company that executed the instrument or the person who executed the instrument on behalf of said limited liability company and acknowledged to me that such limited liability company executed)P) same. I '- .-f/f' ~ .......~~~.W:....... L~.v d:l ~~NOTARY PUBLIC FOR IDAHO ~'_+""..""""..."'b"', - y -Commission Expires on j. a? rr' ~ ~.. .. "".... -:. / ; Vl ~OTA. \~ \ :: ~r \~: GRANTOR . * : ....-. . . : . . : .. . ^ .*- ; .. ~trBLIC: ! .. <.P-:.. . .... -:,...;--'" .. ..": ........ "1;>;......... ~o ....... ek, Member, Janicek Properties LLC ~A~t:.fflt~~HO) ) ss County of Ada ) ON THIS J.!l.!!! day of f7 'lA/.L-/ , in t e year 0 Public in and for said St~ersonally appeare known to me to be the manager r a member of the limited liability company that executed the instrument or the person who executed the instrument on behalf of said limited liability company and acImowledged to me that such limited liability company executed )he; same. ;f~ #A L--~b)!i) :ivL{J NOTARYPUBLICFORIDAHO Commission Expires on t711/~g BENEFICIARY: CITY OF MERIDIAN By Tammy de Weerd, Mayor ATTEST: William Berg, Jr., City Clerk Date approved by Council: SANITARY SEWER EASEMENT, Page 3 of 3 , ------- ~J~U*B! ~ Engineers Surveyors Plruirlers ~ ' " Project: 11873 Grantor: Janicek Properties LLC Parcel: 3 Date: December 15, 2003 EASEMENT DESCRIPTION That portion ofthe South Yz of the Northeast 14 of Section 15, Township 3 North, Range 1 West, Boi~e Meridian, Ada County, Idaho, as shown on the attached exhibit, and more particularly described as folloWs: , ) thence ~outh.61.jOi16i' East, 400.00 feet; thence South 61.15'Q8" East, 400.00 feet; thence South 60.56'07" East, 400.dOfeet; thence South 61.26'45" East, 400,00 feet; thence SOuth 60.55'36" East; 400.00 feet.; thence South 60. 31 '50~ East, 270.00 feet; thence South 61 .54'4 f" East, 135~ 59 f~et to the' POINT OF TERMINU.S. The sidelines of this easement are to belengthel)ed or:shoffened to the par~el boundaries to form a closed figure.' Containing ,1. 926 acre~ (83,8?9 squarefeet.), more or less. TOGETHER WITH: A temporary easement 50.00 feet in width lying South>>,esterly from arid contiguously with the SouthWesterly liiTIfts of the ~bove-described peFmahent easemeht. COritaining2..867 acres (124,918 square feet), more or less. END OF DESCRIPTION Prepared by: " J-U-BENGINEERS, In.c. Ronald M. Hodge, P.L.S. RMH/mrc:lhc F: \ProjectManagers\PHK\ 11873 -Black Cat\ 11873. Sur\Descriptions\ESM T3. doc * July 23,2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST Permanent and Temporary Easement Contract for the Slack Cat Sewer Project (Brandt Property) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached fJIf1~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. RECEiVED JUL 22 2004 City of Meridian City Clerk Office Memo To: Tammy de Weerd, Mayor From: Clint Dolsby cc: Brad Watson Date: 6/23/2004 Re: Proposed Agenda Item for July 27, 2004 City Council Meeting The Public Works Department respectfully requests the following item be placed on the July 27 City Council agenda, under Consent Agenda, for Council's consideration. These easements were discussed in executive session with the council on April 27, 2004: 1. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Janicek Properties LLC for the construction of the sanitary sewer on their property south of Franklin Road and west of Ten Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowner Janicek Properties LLC and authorize the Mayor to sign it. ~ 2. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Leroy Brandt, Elroy Brandt, and Victor Brandt for the construction of the sanitary sewer on their property south of Franklin Road and west ofTen Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowners Leroy Brandt, Elroy Brandt, and Victor Brandt and authorize the Mayor to sign it. . Page 1 3. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect. A permanent and temporary easement has been signed by Richard Fedrizzi and Patsy Fedrizzi for the construction of the sanitary sewer on their property south of Franklin Road and west of Ten Mile Road for this project. Recommended Council Action: The Public Works Department recommends that City Council approves the permanent and temporary easement contract for the construction of the sanitary sewer on the property south of Franklin Road and west of Ten Mile Road for the landowners Richard Fedrizzi and Patsy Fedrizzi and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. . Page 2 City of Meridian 33 East Idaho Street, Meridian, 10 83642 PERMANENT AND TEMPORARY EASEMENT CONTRACT Project # and Description: #11867 Black Cat Sewer Project Parcel # and Owner: S1215427800 Leroy Brandt, Elroy Brandt, and Victor Brandt Date of Offer: THIS RlGHT-OF- WAY CONTRACT, made this 10 t1! day of ..1f.)Nf::.~ 2004, between the City of Meridian, acting by its Mayor and Council, herein called "CITY" and Leroy Brandt, Elroy Brandt, and Victor Brandt herein called "GRANTORS". \VHEREAS, subject to the terms outlined below, GRANTORS agrees to deliver to the CITY a Permanent Sanitary Sewer Easement and Temporary Construction Easement included herewith as Exhibit "A": NOW THEREFORE, the parties hereto agree as follows: I. CITY shall pay GRANTORS and the lien holder, if any, such sums of money and/or benefits as are set out below: ITEM DESCRlPTION AREA GROSS VALUE V ALUA TION EASEMENT VALUE (Fe) ($lFt2) FACTOR ($) In compliance with the easement acquisition policy: ''In the event the easement value is considered (by the property owner) to be less than the cost of an appraisal by a certified appraiser, then at the property owners request and with agreement from the City, the property owner may elect to settle on the amount equal to the City's cost to procure an appraisal. " TOTAL EASEMENT CASH SETTLEMENT AMOUNT $1.200.00 2. As set forth in the City of Meridian's Easement Acquisition Policy, the Grantor may choose from two options for just compensation for both the permanent and temporary easements as determined by a certified real estate appraiser: ~ash Payment* in the amount of 'f ': r:2<9tJ D Donation value of the easement *Grantor will receive payment for the permanent easement within four weeks following the recording of the easement and payment for the temporary construction easement at the expiration of the construction contract. 3. This Contract shall not be binding unless and until executed by the Mayor and/or their authorized representatives. The parties have herein set out the whole of their agreement, the performance of which constitutes the entire consideration for the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of the location, grade, construction and maintenance of the proposed sanitary sewer line. 4. The term of the temporary easement shall expire when the construction contract terminates. 5. The parties whose names appear below as Grantors, covenant and warrant that they are the OWNERS ofthe property to which this document applies, are fully authorized to execute this document and forever bind themselves, their successors and assigns and the subject property to the terms set forth herein. IN WITNESS \VHEREOF, the parties have executed this contract the day and year frrst above written. CITY OF MERlDlAN GRANTORS Date: D~a ~~p,//Ji ~~~ ~1w1 o Brandt Dat. By Tammy de Weerd, Mayor ATTEST: William Berg, Jr., City Clerk Date: Date approved by Council: ~~ Victor Brandt J Date: ~/~/ CJY 5/1712004 EXHIBIT A SANfT ARY SEWER EASEMENT THIS INDENTURE, effective this /li!J:Jay ofa~~/J ,2004, by the undersigned Leroy and Elroy Brandt, who maintain mailing addre~:630 W. Park Stone Drive, Meridian, Idaho, 83642 (Leroy Brandt); P.O. Box 5432, State Line, Nevada 89449 (Elroy Brandt); and 4319 Kahala Ave., Honolulu, Hawaii (Victor Brandt); hereafter referred to as "GRANTORS" for the benefit of the City of Meridian, a municipal corporation ofthe State of Idaho that maintains a mailing address of 33 East Idaho Street, Meridian, Idaho 83642, hereafter referred to as "CITY", WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the CITY; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the CITY the right-of-way for the permanent and temporary construction easements for the construction, operation and maintenance of a sanitary sewer line over and across the following described property: (SEE ATTACHED LEGAL DESCRIPTIONS) The permanent easement hereby granted is for the purpose of construction and operation of a sanitary sewer line and allied facilities, together with maintenance, repair and replacement at the convenience of the CITY, with the free right of access to such facilities at any and all times. The temporary construction easement is for the purpose of construction of a sanitary sewer line and related incidental work. The temporary construction easement shall expire when the construction contract terminates at which time payment for the temporary construction easement will be sent by certified mail to the GRANTOR by the CITY. SANITARY SEWER EASEMENT, Page 1 of 4 TO HAVE AND TO HOLD, the said permanent easement and right-of-way unto the said CITY, its successors and assigns forever. 1. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the CITY, in constructing and in making future repairs, will expediently replace and restore the premises to a condition comparable to that existent prior to undertaking such construction, repairs and replacement. However, the CITY will not be responsible for repairing, replacing or restoring any permanent structures, large trees or brush placed within the area described in this easement. THE GRANTORS do hereby covenant and agree that they will not place or allow to be placed any permanent structures, large trees or brush within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS do hereby covenant with the CITY that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. SANITARY SEWER EASEMENT, Page 2 of 4 IN WITNESS WHEREOF, the parties have hereunto subscribed their signatures the day and year first hereinabove written. GRANTORS (2 OF 3) ~u~ D~4 Lero Brandt ~ STATE OF IDAHO) ) ss County of Ada ) On this ~day of personally appeare , proved to on the basis of satisfactory evi ence to be the persons whose names is subscribed to the within instrument, and acknowledged that they executed the same. ~ NOTARY pu~f( F~DA~~) ~""""rrt ~.." '" ~,,~~ C ~ W. },fl~ '##., ~.. ~ "'~..A r~ ~ ~. -:.. I ~ +01 AR l" '-? \ : CJ ._ .. : . - - . .... -: .. ,-v: ~ J>>UB\... 0 i ~ ..~,: '- .r.. .. "- .. iIt'# v..,. -.. .... :-\) v .... """" -1 'l'S of \.' ~~~.. '" ,.... "......., "~I My Commission Expires on ~//~ n SANITARY SEWER EASEMENT, Page 3 of 4 GRA~~~ Victor Brandt (Notarize) STATE OF HAWAII) ( I ) ss ~ity+ County ofJ!2nO(G{ V( ) l) 41-A. day of t'fuJw , 2004, before me , personally appeared V/c;/-Oy l3yx-I1 d1- _' proved to me on the basis of satisfactory evidence to be the persons whose names is subscribed to the within instrument, and acknowledged that they executed the same. f)jJfn-tipjn:r;t ~OTARY PUBLIC FOR HAWAII JEANETTE M. UU My Commission Expires onExpirotion Dote: August 26,2005 On this BENEFICIARY: CITY OF MERIDIAN By Tammy de Weerd, Mayor ATTEST: William Berg, Jr., City Clerk Date approved by Council: SANITARY SEWER EASEMENT, Page 4 of 4 . ~, ,~J'~ Engineers SUl'veyors Planners Project: ,11873 . Grantor: Leroy and Elroy Brandt Parcel:, 12 . Date: Dec'ember 15, 2003 EASEMENT DESCRJPTION That portion oftheSoutheast % of the Northwest y.I.of Sectiol) 15, Township 3 North,Range1 West, Boise Meridian, Ada County, Idah)J, a? ~hown on the attachecj exhibit, and r1lOreparticularly described as follows: ' . . " - - ,. . . . . '. Apermanent easetnentlying'12.bq feeHotheright and 20.00:feerts>the left onhe folloWing desc:ri6ed line: . . , .'/., ',' ....: .' ". '. '", ~__ :" '-l-'.__~ ,_"./<,_~__,' ___'.,": _ '_".. "'.':., " :', _' _, ., ";.. _, ,I ", CommenCing adheNorth Y-icotner o(SectioD J5, marked by a .br?lSS cap;.theric2alongtN~, We~terly b6yndary of theN,brthviest ,% pf s~ids'ection,. South 00"20'36" West,. 1,328.97 feet; thence NPfth 89.o1~'07nWest, 4.Q3 fee~lot~e p,olN'(bF BEGINNING;. :,' , . ',' , '", " ,.,.-. . , . , . F.- _' ';_'.~<'_' _.-. ,'C<.~.. ,',_ .._. "'" ,"' ~. .. ._~ _' _j _ ',~ ,_, ,:.' _. ' if1e.ri'c~ Sputh 27" 02,'04;', East;, .1,b. (J7 fe~t totbe Ppl N;r OF TE~IN.US~ ';The' side'lin'h6'f;ihise#e~~n1:a;'e' tdb~"leh~thenea or ~horj:~ned~ to th~ p~rcel boundaries to form a do~edfigur'e.' '. . . ", ." . " ' . ' < , ., ."....-. ' . '. . . ' . :Conta~i:tiflgq:Obt~cr.es l319squareJeet); Jj19reot:(~~s:;,' "TOGErH,ER WITH: '., ~~ " . ~ "-/-. ~. . -. . .' < . _, c-' <, 'c ,~ '. _ ' . , "..A t~nj'p6~?ry,ea~e.ment~(t6Qf~~t!n Wi~'th' lyi~gsqutnwesterlYfrq~ 'and' c()~fi.gu6LJsly\';lth t:h~ . SouthWesterly limits of the above-desCribed'permahent easei'nent. I \' : ,"',." <' ,.~;' .-,<'~,' ',' ,~/: ;.~,' ~<_:.,~_..~~',' .."~ ,'~ . ';;-,_~ ..,..,~. ".' ;"'- ,: .~_::~ > '1 ,.,f.~. ,CdntainingO.11S' acres (5,051 squarefeetJi mdre Or les~; .' ,;, ,'. , END OF DESCRIPTiON .> J .' , ' Prepared by: .,' <HJ~BENGINEERS hic~ ^ ;~- , ,,~j _' _, < _'" ,_d ': _ l ..J ROfla.!9.M., Hodge,' P.LS. i - '.' '''.> ',.,.'.' L '-, RMH/mrc:lhc F:\ProjectManagers\PHK\ 11873.Black Cat\ 11873.Sur\Desc~ptions\ESMT12.doc * N 1/4 CORNER SECTION 15 .....-- WEST FRANKLIN ROAD ~ ~ ' \ \ N89.15'07"~ 4.63' \ POINT OF BEGINNING 3 'Coi--- 1'001 ocO C'lC'l b1'0 0"- (f) \ \ \ \ \ \ \ o \ \1 ~ t .> b \ O~.. \ .~ 0 "\ .. X"" ~ 1 ~ POlNT OF I \TERMINUS N. o JL 1[' o :!lr' "5 -0 ;3() -~ _.-.~ -SCALE: 1 It = 30' , 60 " '?~.. ;; LEGEND 00 PERMANENT EASEMENT o TEMPORARY CONSTRUCTION EASEMENT - - - - - - - - NMID PURDAM DRAIN EASEMENT - - CENTER LINE SECTION LINE - - - - - - PROPERTY LINE ~ BRASS CAP THIS PoctIMEnr.AND Tti~~~':;~~INCORPORA1ED HEREIN CAD A!.E: 11B7.1w..rTi2 ~ ASAAtliSTRUMe<<TOF f>Rofes\Ol'W..'s'liR.\lj.CE. \31HE. P-RO?ERTi OF PROJ.~111J'r.j ,-I U B ~~~~~~~~~~~~~~PART. ptorSCALE~f..Nt ....... _ ..11 AlITKoRttATION. OF.J..lJ.6. EHGlHEERs. me. DRl\WiN.G NO. ~ - ~ ./JRAWNBY~DW ~ DESIGN B'f~ we. -o~..... ..$u:rw)Qrt. PfiCl1f1__ NO REVJSIQN Oki"SGRIPTlON BY A DATE CHECKED BY'; RlJH CITY OF MERIDIAN BLACK CAT SEWER PROJECT LEROY AND ELROY BRANDT PARCEL: EXHIBIT 12 SHEET 1 OF 1 July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27,2004 ITEM NO. REQUEST Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Fedrizzi Property) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached ~ ~f~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian 33 East Idaho Street, Meridian, ill 83642 PERMANENT AND TEMPORARY EASEMENT CONTRACT Project # and Description: #11873 Black Cat Sewer Project Parcel # and O,";.~n J S121541~~lj-- Richard and Patsy Fedrizzi Date of Offer: ~'<-/ ~ rX:c!J:Ol' THIS RlGHT-OF- WAY CONTRACT, made this day of 2004, between the City of Meridian, acting by its Mayor and Council, herein called "CITY" and Richard and Patsy Fedrizzi, herein called "GRANTOR". WHEREAS, subject to the terms outlined below, GRANTOR agrees to deliver to the CITY a Permanent Sanitary Sewer Easement and Temporary Construction Easement included herewith as Exhibit "A": NOW THEREFORE, the parties hereto agree as follows: J. A. CITY shall pay GRANTOR and the lien holder, if any, such sums of money and/or benefits as are set out below: ITEM DESCRIPTION AREA (Ft2) 8,006 24,910 GROSS VALUE ($/Ft2) $2.60 $2.60 VALUATION FACTOR 50% 10 %x 50 % EASEMENT VALUE ($) $10,400 $ 3,500 Permanent Easement Temporary Easement TOTAL EASEMENT CASH SETTLEMENT AMOUNT $13.900 B. The CITY further agrees to provide GRANTOR with a block-out from a main line manhole strategically located. 2. As set forth in the City of Meridian's Easement Acquisition Policy, the Grantor may choose from two options for just compensation for both the permanent and temporary easements as determined by a certified real estate appraiser: ~Cash Payment* in the amount of F l g 900 . I o Donation value of the easement *Grantor will receive payment for the permanent easement within four weeks following the recording of the easement and payment for the temporary construction easement at the expiration of the construction contract. 3. This Contract shall not be binding unless and until executed by the Mayor and/or their authorized representatives. The parties have herein set out the whole of their agreement, the performance of which constitutes the entire consideration for the granting of said easement and shall relieve the CITY of all further claims or obligations on that account or on account of the location, grade, construction and maintenance of the proposed sanitary sewer line. 4. The term of the temporary easement shall expire when the construction contract terminates. 5. The parties whose names appear below as Grantors, covenant and warrant that they are the OWNERS of the property to which this document applies, are fully authorized to execute this document and forever bind themselves, their successors and assigns and the subject property to the terms set forth herein. IN WITNESS WHEREOF, the parties have executed this contract the day and year first above written. CITY OF MERIDIAN GRANTORS ATTEST: William Berg, Jr., City Clerk ~~~~~ Richard F edrizzi ~ .;;:{J~.~' Patsy ;:Zf~Pt Date: d~_ 7; ~/ / By Tammy de Weerd, Mayor Date; Date approved by Council: 6/9/2004 EXHIBIT A SANITARY SEWER EASEMENT THIS INDENTURE, effective this ym'day of~ lONE, 2004, by the undersigned Richard and Patsy Fedrizzi, who maintain a mailing address of 3026 South White Post Way, Eagle, 10 83616, hereafter referred to as "GRANTORS" for the benefit of the City of Meridian, a municipal corporation of the State of Idaho that maintains a mailing address of 33 East Idaho Street, Meridian, Idaho 83642, hereafter referred to as "CITY", WITNESSETH: WHEREAS, the Grantors desire to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipeline from time to time by the CITY; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the CITY the right-of-way for the permanent and temporary construction easements for the construction, operation and maintenance of a sanitary sewer line over and across the following described property: (SEE ATTACHED LEGAL DESCRIPTIONS) The permanent easement hereby granted is for the purpose of construction and. operation of a sanitary sewer line and allied facilities, together with maintenance, repair and replacement at the convenience ofthe CITY, with the free right of access to such facilities at any and all times. The temporary construction easement is for the purpose of construction of a sanitary sewer line and related incidental work. The temporary construction easement shall expire when the construction contract terminates at which time payment for the temporary construction easement will be sent by certified mail to the GRANTOR by the CITY. TO HAVE AND TO HOLD, the said permanent easement and right-of-way unto the said CITY, its successors and assigns forever. 1. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the CITY, in constructing and in making future repairs, will expediently replace and restore the premises to a condition comparable to that existent prior to undertaking such construction, repairs and replacement. However, the CITY will not be responsible for repairing, replacing or restoring any permanent structures, large trees or brush placed within the area described in th is easement. SANITARY SEWER EASEMENT, Page 1 of 2 THE GRANTORS do hereby covenant and agree that they will not place or allow to be placed any permanent structures, large trees or brush within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS do hereby covenant with the CITY that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the parties have hereunto subscribed their signatures the day and year first hereinabove written. t"HIIIU'11 "", p..,.CE W ....,; ...... .;:;.. \> ..08 ........ + ';; ~ ~ .. .. :,1'".... ":. i c; ... e. '- '(" ~ : .. ~ 0 T 4~ \ tl-1 ~ =*: J- :';:d: : . ...~ . : : \.p :: ':.(/)~ llELIC .. *$ ~~.. .. ~ ~ "1 e. .- ~ " )>./1......... ~O ...... ....'I.. OF 10 ~ ,........... ..ll'U"I"'" Gran~s , ~~ Richard F~ G1 . , pats~n . STATE OF IDAHO) ) ss County of Ada ) On this ruLday of 2004,j>efore m , personally appeared ~" : proved to me on the basis of satisfactory evidence to be the pe[ ons who mes is subscribed to the within instrument, and acknowledged that they executed the same. ~~~~~o~1~~) . My Commission Expires on 6/ {.iIJ [5' Beneficiary: CITY OF MERIDIAN By Tammy de Weerd, Mayor ATTEST: William Berg, Jr., City Clerk Date approved by Council: SANITARY SEWER EASEMENT, Page 2 of 2 ~ f"' J.U.B ~ ~ Engineers Surveyors. Planners ~ Project: 11873 Grantor: RiChard and Patsy Fedrizzi Parcel: 11 Date: December 15, 2003 EASEMENT DESCRIPTION That portion of the Southeast % of Section 15, Township) North, Rang.e.1 West, Boise Meridian, . Ada County, Idaho, as shown on the attached exhibit, and mor.e particularly described as follows: , . . A permanent easement lying ,12.00 feet to the left and 20.00 feet to thedght of the folloWing described Hne: . . '. , /~ , . . , ~ommencing at the East!4 corner of$eCtion15, marked by a ,518-inchiron pin; thence along the Easterly boi.m~aryof theSout,heast 1,4 of said section, ,South 00"29'59" West, 62,.00 feet; thence North 88" 53'08" West, 25 .OOfeet',to the POINT OF BEGINNING; , ' . . ' thence' contin.uirig W,est~rly along. said line; Ndrth 88" 53'08" West; 277.43.feet; thence North 6,1.54;41" ytest; 130.87 feet'to the POI~r OF TERMINUS. The sidoeUnes of this easement are to be lengthened or short~ned to the p<jrcel boundari~stQfQrm , a Closed figure. . I .. . Containirig 0.293 acres (1i, 755 square feet),mcireor l~s.s. TOGETHER WITH: , ,F . ,'r ,. ~ Atemp6rary easement5d,00 feet inwidfh lyin'g Southwesterly from and contiguously with the Southwesterly limlts of-the above,described pe'rmanent E;a,sement., " .' . . Containing 0.q71 ,acres (24, 901' sqyare feet), 'more or l~s~. . E:ND OF DESCRIPTION Prepared by:, . J-U-B ENGINEt:RS,ln~. Ronald M. H09ge, P .L.S. RMH/mrc:lhc F;\ProjectManagers\PHK\ 11873.Black Cat\ 118!3-Sur\Oescriptions\ESMT11.doc * i .i .. '^ E 1/4 CORNER, 3: eno ;no en . NN bill o (J) POINT OF BEGINNING ~ ~ Cl <( o a::: w ...J ~ Z W l-- --------------------------------------------- N. J~ 1[' LEGEND DII PERMANENT EASEMENT o TEMPORARY CONSTRUCTION EASEMENT - R/W R/W - EXISTING RIGHT OF WAY - - - - - CENTER LINE 1 dO' - - - - - SECTiON LINE ------- PROPERTY LINE o FOUND 5/8" IRON PIN - - - - - - - - NMID PURDAM DRAIN EASEMENT "tt) - -0 SCALE: 260 gln... .~. PI....,.. CITY OF MERIDIAN BLACK CAT SEWER PROJECT RICHARD AND PATSY FEDRlZZI PARCEL: EXHIBIT 11 SHEET 1 RElJ.lEOF"C-MWlNG.S CADF1~: ttmesl.lr11 nus COCU~arrL,&.NO 1l-\c ~ MiD O~i1M'G IHCORP'ORAlED :tI5R!IN AS AnltilIDWMENTOF PROFEESIONA!.SmW:E. LSlHEPROPeRrYOF= P.RO..l.r. t.l;.11'3 ~6~~~~~~:rTO~~~~I'ART. FLOTSCI-J..E:to.1cq AVlltCRlZA.noti OF J.u-R fNGlHEtlU.lflG,. ORA.WIN-G NO.. ~ DAA\'IMB't': lQ\I,l DE;!i\oSNIi!.\': f,lRC to REVISIOn DESCRIPTION :BY APR OA'r'E:. CHECttEO BY: flJI,H ~ rJ.U~B } ~ OF 1 July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27,2004 ITEM NO. REQUEST Change Order No. 1 for the Headworks Expansion Project AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See attached fA-(r Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. RECEIVED JUL 2 2 2004 City of Meridian City Clerk Office Memo To: Will Berg; Tara Green From: Clint Dolsby CC: Brad Watson Date: 6/23/2004 Re: Proposed Agenda Item for July 27, 2004 City Council Meeting The Public Works Department respectfully requests the following item be placed on the July 27 City Council agenda, under Consent Agenda, for Council's consideration: Change Order No. 1 for the Headworks Expansion Proiect. Additional work is required for the completion of the Headworks Expansion Project. This change order consists of resolving Proposed Change Orders (PCO) 1 and 2, and Work Change Directives (WCD) 1, 2, 3, 3a, 4, 5, and 6. The majority of the work for this change order is additional work not in the original contract documents we have agreed to complete. Additional documentation for this change order is available for the council to review by request from the Public Works department. Contractors Northwest, Inc. submitted a cost for this change order as summarized below: . Contractors Northwest, Inc. $65,323.00 Recommended Council Action: The Public Works Department recommends that City Council approves Change Order No. 1 for the Headworks Expansion Project with Contractors Northwest, Inc. for $65,323.00 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. . Page 1 CHANGE ORDER NO.1 PROJECT: City of Meridian WWTP, Headworks Expansion Project DATE OF ISSUANCE: OWNER: July 21,2004 City of Meridian EFFECTIVE DATE: July 27,2004 CONTRACTOR: CONTRACTORS NORTHWEST INC., ENGINEER: Carollo Engineers You are directed to make the following changes in the Contract Documents. 1. Description: PCO A - Relocate Lube Oil Pump Cabinet on existing Screw Pump to provide clearance for drilling concrete piers. Reason for Change: Adjustment for a field conflict unknown during the design. 2. Description: PCO B - Relocate Step Screen Control Panel to provide access around the excavation during construction Reason for Change: Adjustment for a field conflict unknown during the design. 3. Description: WCD 01 - Relocate the grit dumpster drain and slab drain from the south screen channel to the screw pump structure. Relocate the discharge for Wash Press No.1 to the south side of the screen channel and modify the existing structure to provide a new dumpster slab. Replace the center metal stairs with concrete stairs on the north side of the structure. As directed in RFI 22, adjust the new structure to correct the non-vertical walls on the existing structure. Reason for Change: Relocation of the drains from the south screen channel is an addition to the contract that was originally to be included with the Black Cat Interceptor project. With postponement of the Black Cat Interceptor, the drain relocation is added to this project to coordinate with the required concrete rehabilitation and equipment in this contract. The wash press discharge changed to accommodate equipment details encountered during the submittal review process, not available during design. The stair location is changed in response to a confl1ct identified by field dimensions, differing from the as-built documents used in design. The additional labor to compensate for the existing wall being out of plumb was field conflict not identified in the as-built drawings. 4. Description: WCD 02 - Revise Aluminum Covers over Existing Screw Pumps Reason for Change: Adjustment for field details on the existing pumps, not shown on the drawings. 5. Description: WCD 3 - Replace NEMA 7 disconnects with E-Stops on Screw Pumps WCD 3A - Revise Screw Pump Control Panel to provide circuitry for E-stops Reason for Change: Electrical equipment revision requested by operations staff. Coordinate electrical with the revision with specified equipment. 6. Description: WCD 04 - Replace MCC 1 and 3 with Power Distribution Panels Reason for Change: The City requested this work be included in this project, anticipating future needs to upgrade the power supply eliminating old MCC 1 and 3. 7. Description: WCD 05 - Add current sensor torque protection for Wash Press 1 and 2. Reason for Change: Equipment upgrade requested by City to improve operation and safety. 8. Description: WCD 06 - Extend platform on upper end of screw pump structure to extend access between the existing and new structure. Reason for Change: City request to coordinate field details and access not foreseen during design. Attachments: PCO A - from CNI and Custom Electric dated 3/17/04, for $815. PCO B - from CNI and Custom Electric dated 3/22/04, for $465. WCD 1 - from CNI, Hobson, and Goble Sampson dated 6/14/04, for $35,540. WCD 2 - from CNI and Goble Sampson, dated 6/23/04, for $2,382. WCD 3 & 3A- from CNI, EPIC, and Custom Electric dated 6/2/04, for $2,863. WCD 4 - from CNI and Custom Electric dated 7/15/04, for $19,751. WCD 5 - from CNI and Goble Sampson dated 5/28/04, for $2,771. WCD 6 - from CNI and Hobson dated 6/23/04, for $736. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times Substantial Completion: 330 Days - November 28, 2004 $ 892,046.00 Ready for final payment: 360 Days - December 28, 2004 days or dates Net Changes from previous Change Orders No. ...Q.. to No. _ Net Changes from previous Change Orders No. L to No. $ 0 0 Days Contract Price prior to this Change Order Contract Times prior to this Change order Substantial Completion: 330 Days - November 28, 2004 $ 892.046.00 Ready for final payment: 360 Days - December 28. 2004 days or dates Net Increase (decrease oflhis Change Order) Net Increase (decrease of this Change Order) $ 65.323.00 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders $ 957,369.00 Substantial Completion: 330 Days - November 28.2004 Ready for final payment: 360 Days - December 28. 2004 days or dates RECOMMENDED BY ENGINEER: ACCEPTED BY CONTRACTOR: By: By: William J. Benko, P.E. Contractor (Authorized Signature) Date: Date: APPROVED BY OWNER: Gary Smith, P.E., Public Works Tannny DeWeerd, Mayor Attest: William G. Berg, Jr., City Clerk Date: Date: Date: "<t a a ~ "<- ~ I"- LU I- <( o z Q U) :> W 0:: -0 C2 e o e o 0 (J) :112 U)>>-E B15g0 "'0 CJ):p ~ Q) I- 2 .5 :0 0:: .13 0 U) Q5C 0<+="" Q)Q)O_Q)O :JeOeOl:: ar.5:l eOI- W n::effi1ii~Q5 I-WU)UCllQ) Iii ~ ~ 0 ~ ~ .5 O~cot:~Bg' gO>::100W z o U)O>:Jn::OW <( W n:: .... (,) W (,OC")(J) ..., ",,"N('o OC")C") 0 N-uir-: a::: (J)(,Ol!) a.. co Efi (J) Efi Efi a.Z z ....0 0 Dill ~~ .J'- .J0l z< .. ~ <a. I- 0 O~ _x ~..~ oUJ -en I- (In- Wz L.- a:::~ it. Zc>o eet Wa::: 0 ozo :Eo I- 0<(0 U~ u.~ ~ -1:r:w <(01- 00 Z-l(l) >-< I- c;<(~ . !::w Z -I-"") 0 0::00 (,):J: 0 01-<( e ", (J) en i= t:') - I- Cll a Z 0 ~ w ~ :!: u :e ~ f.:; 0 co .~ 0 oq: co E (J :r: "0 lL.I (!) ~ 0 0 .g 0 0 Q) 0 0 0 0 0 0 0 .S 0 0 0 - ...... "'0 U) U) Q Q (J) Q Q -Q Q n.. Q. 0 0 5 ~ "'0 ~ 5 ~ :2: ~ ~ U U ~ 0 0 0 0 0 0 0 z z Z 0 0 ~ ::1 ::1 0:: ::1 0:: 0:: 0 0:: :J W :J 0:: U) U) U) c. c. e 0 0 ~ 0 U) ()) ...... - U) :J .00 C. I I (J) .- .:; E w w Q'i e U ro ::s Q) :J co co e 0.. .... U) a::: c. u u ('jJ Ci5 e Q'i .s ~ .Q 0 0.. -0 0 I- 0.. ~ e Q'i ~ ~ l- I- e ...... E e Z .E .E 0 e Cll e u 0 > 0 :p :J Q) .c 0 ('jJ U) :J () 0.. CJ) CJ) ill 0 j:: 0.. "'0 g e e .0 e .;:: ';:: ';:: c ~ c a. 15 Cll :p .~ .~ ...... (J) Q) 'C (l) C2 I- U) U) (J) .... c (J) C "<- is l- t) ro 0 ::j:j: "~ Q) (fi U (f'J I- 0 U) U) U (I) 0.. () 0.. - c e :S c e (f) UJ E :5: 0 Cll m "~ c. 0 0 Cl C C. c. -8 "00 0 :J (J) c. E e 0.. ~ 0 -8 15 e ('l') U) C :p ...... I- 06 g CD U) 0 t) (J) C C C 0 E "x ...... (f) OJ 0 0 0 ...... U) to (5 W U) I- (J) C. ro U) U t) 0 (J) Ci -8 Q) .0 Q) .c l- e. a. 0 l- e. C'l :J Ci5 U (J) E E :J .... E e c -I > :a: .- "00 "~ Cll ,2 l'll Q) CD "'0 0 :J :J (J) iii :J .c ...... ro U 0.. e. Q) - 0.. U 0 Cll (J) € 3: 3: u "0 -0 3: (J) U U U) ro Q) e c 0 0 ":; "'0 ~ CD Ci -a (J) ~ C ltI Q) Q) I- ...... +' (J) 0 u u (J) "'0 X U 0 0 0:: 0:: 0:: :a: (f) (f) 0:: <( w (f) () I- l.O l!) a N ('l') a ...... ...... <0 a ...... (,0 "<t co a (,0 l!) I"- ('l') a I- co "<t LO C") Q) Q) l"- t'-- l"- e>? Efi Efi ui N ~ Efi 0) W (I) ...... N N (<) YT YT ...... YT C") 0 E.9- W l.O 0 (,0 E.9- 0 ...... ...... ...... ..... ...- ...... ..... ...... ..... 0 0 <( 0 ..... N (V) """ l!) (,0 :I; ('l') 0 ...... N L1. 0 L1. ..... N 0:: u: 0:: ( July 23, 2004 MERIDIAN CITY COUNCIL MEETING APPLICANT July 27, 2004 ITEM NO. REQUEST Finance Third Quarter Report AGENCY COMMENTS CITY CLERK: See attached CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FI RE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ,rJ rlr Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY of MERIDIAN FINANCE REPORT June 2004 Table of Contents REPORT NAME Long Term I nvestment Status Investments and Cash WATER - Budget to Actual Comparison WWTP - Budget to Actual Comparison Utility Sales Revenue Comparison Building Permit Sales General Fund Expenditures - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Revenue Quarterly Analysis Special Service Fund - Budget to Actual Comparison Overtime Report for FY2004 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Amendment General Fund Summary Special Service Fund Summary Enterprise Fund Summary Revenue & Expenditure Reports from accounting software 1 of 1 ,.. PAGE# 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22-51 CITY OF MERIDIAN FY2004 LONG TERM INVESTMENT STATUS AS OF 6/30/2004 $400,206 $535,594 $1,956,105 INTEREST BEARING ACCOUNTS PORTFOLIO DISTRIBUTION $11,290,186 Iii Government Bonds $24,693,180 o Certificates of Deposit IiiiIAdvisor Money Market o Checking 11II Money Market rill Wells Fargo Bond Reserve II Idaho State Pool $4,281,083 $16,786,560 CASH & INVESTMENT TYPE - NET YIELD 4.00% 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% ~l" o~ e... "".q) ~9 ~ 0 ~e er" e~(' .c.,:1"~ 0" l-~- a ell< ~~ o~ .i'''' ...~ "('~ ;t-e'4. _G~ ~..1> ~f{j" v. c; ~e~ ~o .J.e 0' e'- qO e'" ""e b- q: ~'4.-:; '00-(' 0 ~i ,b-1" $1,637,867 Investment Account Balance by Fund $2,112,070 $3,905,242 $293,049 o General Fund II Cap Improve Fund II Enterprise Fund o Fire Truck Fund II Latecomer Fund II Special Service Fund 11III Park Impact Fees 1 of 1 CITY OF MERIDIAN FY2004 INVESTMENTS AND CASH 6/30/2004 INTEREST RATE HISTORY Current investment advisor realized ROR after premium amortization 4.00% 3.50% 3.00% c 2.50% ..I w 2.00% >= 1.50% 1.00% 0.50% 0.00% ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ # ~ ~ # # # # ~ ~ ~ ~ ~ 0 o..!i. q,v )'fi. ,.q,v f#;)q,... ~ <:i "' .~ .~ .~b< .~ ~ q, "l-<f ~f/j )~~ MONTH Investment Income - Budget to Actual Comparison $1,400,000 $1,300,000 $1,200,000 $1,100,000 $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 General Capital Projects Special Service Enterprise COMPARISON -INVESTMENT & CASH BALANCES $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 . Interest Income Total Budget III Interest Income Budget YTD o Interest Income Actual YTD Iillnterest Income Prior YTD . FY2004 0 FY2003 Q & a..o ...:;..~ <. % a c (il<l :0($1 ~ . <)IrL 1"& ,,-"k <)I~ 0.." 0..0 <)IoS'..< lSl C}:. ~ -r-...;: r~ ":;0 'b (il a '/ ;."<)1/ ~<2 v...;: ~ ....(tc ~& ~ 'J; % 0 &-'2., '10~ ~C'I' if ,<:, & ,<:, (il....oS' <)1-'1; ljloS'~ '6 ot.. ,I::- ".... '" ,<:, &" v. & I$l &($l ./17 ljlQ' ".." < C'~. '?($I U' 17 0" ~I 1 of 1 Z o 00 it: <t 0.. 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X. lfJ ~~~ N", " a~g .~ ~ g E~i; g~5 c" " 1ig~ ~ ~ ~ ]~~ Iii w b '" CITY of MERIDIAN UTILITY SALES REVENUE COMPARISON for Period Ending 613012004 $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 I-.. I-.. I-.. ~ ,,-0' ~-<J> t::'-<J> ,:::,'<> 00 ,:,.0 r!P ')fl1-<::' ~O <;P $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 f... f... I-.. ~ ,,-0' # ~-<J> ,:::,'15 cf ,:,.0 r!P ')q,<::' ~O <::fi 20,000 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 o WATER SALES REVENUE ~ ,j.'15 <<.~ .~ "r-<t f::-'<J ')'> ')~ ,:::,~ :rP .:;,<:$ '<J<S' '?' ~ 00 ~rj}. 0:- <6- ~ WWTP UTILITY SALES REVENUE lA ,j.'li <<.~ .~ ~ >:-'<J ')'> ').s4. ,;;;~ :rP .:;,<:$ '<J<S' '?' ~ 00 ~rj}. 1-..0- ~'li Utility Customer Account Numbers Oct '03 Nav '03 Dee Jan'04 Feb '03 '04 March Arpil '04 '04 May '04 June '04 1 of 1 ....- FY2002 FY2003 .....- FY2004 ....- FY2002 FY2003 ..... FY2004 -+-Water .......Sewer Garbage -III- Dumpsters ....- Toters CITY of MERIDIAN Building Permit Sales FY2004 FOR MONTH ENDED 6/30/2004 City of Meridian - Residential Building Permit Sales 250 50 -e-FY2002 -FY2003 FY2004 200 150 100 o Oet Nov Dee Jan Feb Mar April May June July Aug Sept City of Meridian - Commercial Building Permit Sales 16 14 4 ~FY2002 ..... FY2003 FY2004 12 10 8 6 2 o Oct Nov Dee Jan Feb Mar April May June July Aug Sept Residential Commercial FY2002 FY2003 FY2004 FY2002 FY2003 FY2004 Oct 61 64 163 Oct 6 6 9 Nay 49 55 136 Nay 4 4 1 Dee 67 79 123 Dee 3 3 5 Jan 50 124 118 Jan 2 10 2 Feb 56 83 119 Feb 3 5 1 Mar 82 109 222 Mar 2 1 14 April 110 101 172 April 3 6 14 May 98 109 196 May 6 5 14 June 94 107 236 June 2 6 5 July 97 114 July 3 5 Aug 77 118 Aug 1 4 Sent 74 150 Senl 3 4 TOTAL 917 1213 1485 TOTAL 38 59 65 1 of 1 z o (/) 1i: <C 0. ::!: o U W t- <C (/)0 Wo !3t- ;g t-" Q B~ ~ ffi> ~ f.:<i! 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Tony Ford Patrol Officer (Rutte) 6/23/2004 5/24/2004 Martin Flores Patrol Officer (M Miller) 6/21/2004 5/31/2004 Jeff Brown Patrol Officer (Nichols Corporal) 5/21/2004 Potrol Officer (Brown) 5/21/2004 Patrol Officer (Martindale) 5/27/2004 T J Wellard Patrol Officer Basic 6/23/2004 7/1/2004 Patrol Officer Intermed 7/1/2004 Patrol Officer Advance 10/1/2003 Patrol Officer Advance 7/1/2004 Operator II I 10/1/2002 Parks' " 15 - 20 Seasonal Part.Time Seasonal 10/1/2003 Varies Megan Campbell Unit Leader PubUc,Works """ PW Inspector II 10/1/2003 IMUBS>i., CIS Rep (COOke) I I I 8/29/20031 HR Director (Skeggs) I 1 I 6/11/20041 Nancy Nash HR Analyst (Guinard) I 6/1/2004 f 5/3/2004 IPl<iririing&Zoningi ' Data Entry Intern I 5/18/2004 I .""""'.,.'.,...,','..' Operator J (William Black) 5/26/2004 Carmen Vance Pretreatment Manager (Vialet) 6/25/2004 6/18/2004 " Sean Hayes IT Intern 6/7/2004 5/18/2004 1 of 1 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description FY2003 for FY2004 FY2004 YTD Variance Notes 1310 94300 Mayor computer replacement 1,260 1,066.00 194.00 replace 1310 94100 Mayor vehicle purchase 13,250 13.050.00 200.00 approved in January2004 1840 92401 Centennial Park - 0.00 need to amend to Parks Dep! 1120 96001 City Hall space study 50,000 21,880.90 28,119.10 capital improvement funds 1910 94300 Computer #1552 (Kristy) 1,350 1,066.00 284.00 replace 1910 94300 Computer #1553 (Steve) 1,350 1 ,066.00 284.00 replace 1940 94300 Computer #1204 (Alana) 1,350 1,350.00 replace 2110 94100 vehicle 40.000 33,850.22 6.149.78 enhancement #1 2110 94100 vehicle 40,000 33,850.22 6,149.78 enhancement #2 2110 94100 replace 97 Ford K9 34,000 33,850.22 149.78 replace 2110 94100 replace 98 Ford K9s9t 34,000 33,850.22 149.78 replace 2110 94100 replace 98 Ford Sgt 34,000 33,850.22 149.78 replace 2110 94100 replace 00 Impala ptl 34,000 33.850.22 149.78 replace 2110 94300 computers (2) 4.300 2,531.00 1,769.00 enhancement #4 2110 94400 glock gun 525 525.00 enhancement #3 2110 94400 furniture for 2 3,275 3,275.00 enhancement #4 2110 94400 purchase Dutch trained canine - 2.500.00 (2,500.00) 2123 94400 3 glock guns 1,575 1,212.00 363.00 enhancement #1 2123 94400 3 glock guns 1,575 1,212.00 363.00 enhancement #2 2124 94400 records cabinet 3.817 3,817.00 0.00 enhancement #7 2210 92300 Fire Station #3 2,700 2,252.10 447.90 carryforward grant 92300 Fire Safe House 1,100.00 (1.100.00) need to amend for gra nt 2210 93302 Opticom two 9,000 11,492.00 (2,49200) enhancement #5 2210 94120 Engine Station JII 380,300 335.741.40 44,558.60 enhancement #2 2210 94200 Fire Station #3 furniture 23,000 23.030.87 (30.87) carryforward 2210 94300 Mobile Data Terminals 7,500 8,016.95 (516.95) enhancement #4 2210 94300 Projector for safehouse 1,733.10 (1,733.10) grant purchase 2210 94300 Laptop Transport for safehouse 1,823.00 (1.823.00) gran! purchase 2210 94400 Smoke Machine for safehouse 1,505.02 (1,505.02) gra nf purchase 2210 94400 Thermal I maging Unit 12,000 8,690.66 3,309.34 enhancement #1 2210 94600 Fire Station #3 phone 5,000 5,008.43 (8.43) carryforward 5200 93405 Storey Park Development 295,382 5,198.42 290,183.65 carryforward 5200 94100 New vehicle 5.464 5,174.59 289.84 carryforward 5200 94300 computer replacement 1,260 1 ,066.00 194.00 replace 5200 94400 Snow Plow Blade for pjckup 3,224 3,224.20 (0.20) money moved from operating 5200 94400 Aeration Machine 1,500 1,500.00 0.00 money moved from operating 5200 96156 Adventure Land Island Phase I 100,000 50,000 150,000.00 enhancement #5 5200 96900 Borup Property Purchase 182,400 183,267.89 (867.89) enhancement #13 5200 96902 Bear Creek Development 115,000 13,000 129,380.60 (1.38060) carryforward 5200 96903 Settlers Phase#1 Development 196,154 1,629.72 194,524.28 carryforward 5200 96904 Settlers Park Youth Baseball 150,000 150,000.00 enhancement #6 5200 96910 Centennial Park 30,000 45,000.00 12,489.83 62,510.17 5200 96920 Kiwanis Park 76,000 8,338.22 67,661.78 enhancement #4 5200 96921 Lochsa Falls P.A.L Soccer 147,000 2,925.25 144,074.75 enhancement #7 5200 96922 Parkstone Park Design Docs 11.000 11,000.00 enhancement #10 5200 96923 Autumn Faire Park Design 11,000 11,000.00 enhancement #11 0.00 General Fund TOTAL Capital for FY2004 772,700.50 1,399,811.00 1,007,090.47 1,165,421.03 CITY of MERIDIAN FY2004 Budget to Actual Capital Outlay GENERAL FUND YTD 06/30/2004 1 of 1 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description from FY2003 for FY2004 FY2004 YTD Variance Notes PW 3200 94100 Pickup camper shells 4,000 4,000.00 enhancement #1 PW 3200 94100 New Pickup 19,000 12,632.61 6,367.40 enhancement #2 PW 3200 94100 New Pickup 19,000 12,632.61 6,367.40 enhancement #2 PW 3200 94300 GIS Server 35,000 11,462.91 23,537.09 enhancement #3 PW 3200 94300 GIS Software 45,000 45,000.00 enhancement #3 PW 3200 94300 GPS unit 5,500 5,500.00 enhancement #4 PW 3200 94300 Laptop T2200 dept has savings from GIS purchase 2,233.00 no! approved in budget PW 3200 94300 Computer for Cdolsby 1 ,465.00 not approved in budget PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace MUBS 3300 92020 New Front Counter 5,780 5,539.00 240.82 carryforward MUSS 3300 94300 Computer replacement 1,360 1,066.00 294.00 replace MUSS 3300 94300 Server replacement 6,500 6,537.23 (3723) replace Water 3400 94300 Computer replacement 1,500 1,066.00 434.00 replace Water 3410 93301 Telemetry upgrades 20,000 6,668.21 13,331.79 enhancement #3 Water 3410 93510 Urban Renewal 100,000 3,939.00 96,061.00 enhancement #5 Water 3410 94100 New Pickup 19,000 13,992.81 5,007.19 enhancement #2 Water 3410 94400 Well security upgrades 50,000 50,000.00 enhancement #3 Water 3410 96111 Water Tower upgrade 15,271 - 15,270.75 Dec03 expected completion date Water 3410 96120 Well #20b 8,014.93 (8,01493) Len to inform budget $ to transfer Water 3490 96133 Well #22 remediation 125,000 125,000.00 enhancement #3 Water 3490 96140 Water Line Extensions 219,218 2,410,000 733,239.35 1,895,978.40 enhancement #5 Water 3490 96148 Well #23 70,539 - 70,633.50 (94.21) carryforward Water 3490 96149 Well #24 land purchase 18,993 50,000 26,729.98 42,262.53 enhancement #3 Water 3490 96150 Well #25 439,291 155,282.15 284,008.37 Dec04 expected completion date Water 3490 96157 Well #26 (AKA: Well #20B) 223,000 150,000 63,106.33 309,893.67 enhancement #6 Water 3490 96158 Well #27 200,000 300,000 0.00 500,000.00 enhancement #6 WWTP 3510 92100 Enclose & Heat 2 Garage Bays 15,000 15,000.00 enhancement #2 WWTP 3510 93510 Urban Renewal Projects 100,000 100,000,00 enhancement #7 WWTP 3510 94300 COmputer #3548 replacement 1,500 1 ,066.00 434.00 replace WWTP 3510 94300 computer #3730 replacement 1,500 1 ,066.00 434.00 replace WWTP 3510 94300 computer #3003 replacement 1,500 1,066.00 434.00 replace WWTP 3510 94400 Bldg Wash Barrier 1,500 1 ,500.00 enhancement #2 WWTP 3510 94400 Temp Work Enclosure 2,500 2,500.00 enhancement #2 WWTP 3510 94400 relocation Gunsel#1 30.000 30,000.00 enhancement #2 WWTP 3510 94400 Digester Sludge Mixer 24,500 23,966.00 534.00 enhancement #2 WWTP 3510 94400 Blower Bldg Coollng installation 15,000 2,978.00 12,022.00 enhancement #2 WWTP 3510 94400 Digester condensate removal equipment 10,000 10,000.00 enhancement #2 WWTP 3510 94400 Shed for potable water system 1,13500 (1.135.00) not approved in budget WWTP 3510 94400 Control Bldg furnace 4,000 2,036.00 1,964.00 enhancement #2 WWTP 3510 96160 Gas Monitoring Project 15,191 475.00 14,715.75 Sep04 completion date WWTP 3520 94400 SCADA @ 5 Lift Stations 25,000 19,750.00 5.250.00 enhancement #4 WWTP 3520 96144 Ashford LS generator 50,000 3,365.55 46,634.45 enhancement #4 WWTP 3590 93505 Sewer Une Installation 100,867 490.000 179,334.54 411 ,532.25 enhancement #7 WWTP 3590 96142 South Slough Sewer Ext 252,895 137,445.78 115,449.22 carryforward WWTP 3590 96151 Design WWTP plant bulldout 103,692 1 ,600,000 126,189.39 1.577,503.06 enhancement #5 WWTP 3520 96152 CreekCrossing Project 190,286 - 36,710.40 153,575.33 carryforward WWTP 3590 96155 Waste Thickener Project 331.905 256,601.71 75,302.94 May04 completion date WWTP 3590 96159 Centrate Basin Project 200,000 300,000 46.43 499,953.57 carryforward WWTP 3590 96162 Black Cat Trunk Sewer 562,495 6,000,000 1,066,943.84 5,495,551.16 enhancement #6 WWTP 3590 96163 Black Cat lift station 0.00 included with accounl#96162 WWTP 3590 96164 Headworks,Blower#3 1,350.000 353,077.66 996.922.34 enhancement #5 WWTP 3590 96165 N. Slough Sewer Trunk 1,020.000 28,886.64 991.113.36 Enterprise TOTAL Capital for FY2004 2,696,526.01 14,658,755.00 3,380,512.55 13,978,466,46 CITY of MERIDIAN FY2004 Budget to Actual Capital Outlay ENTERPRISE FUND YTD 06/30/2004 1 of 1 .. ( CITY OF MERIDIAN FY2004 POTENTIAL BUDGET AMENDMENTS as of 7114/2004 THIS IS NOT THE COMPLETE AMENDMENT. IT WILL BE DISTRIBUTED TO COUNCIL 8Y AUGUST 3RD Budget Changes that need Council Approval Item# Fund Dept Debit Credit Description A 60 3410 $ 60,000 amend water meter budget according to revenues 60 3410 $ 60,000 amend budget to increase water meter revenues B 50 1910 $ 20,093 amend budget for new planner approved in FY05 to FY04 C 50 1910 $ 25,000 amend for Circulation Study D 50 1910 $ 600 P&z Summer Intern 60 3200 $ 3,750 PW GIS Intern 1 2110 $ 600 Police Summer Intern 1 1310 $ 1,950 Mayor Interns 1 1500 $ 1,000 IT summer Intern E 1 5200 $ 50.000 amend for Parks? F 1 5200 amend for Pathway partnering with ACHD (need amount) G 1 1310 $ 10,000 Mayor's Office unemployment H 1 5200 $ 3,000 Parks Dept unemployment I 1 police $ 2,500 amend for vest reptacements - PO must replace 4 defective vests J 1 Fire amend fer grant rE:lr'enUe & gran.t expenditures K 1 parks $ 2,400 amend for irrigation taxes for addttl park parcels L 1 clerk $ 4,550 amend for contract labor from personnel savings 1 clerk $ 4,550 reclass wages ta- contract labor for temp selVice M 1 Mayor $ 2.885 amend for contracllabor frem personnel savings 1 Mayor $ 2,885 reclass wagf3S to contracllabor for temp service N 1 Mayor $ 2,000 .amend for professTonal svc from personnel savings 1 Mayor $ 2,000 redass wages to profess tonal svc for file management service 0 60 MUBS $ 6,000 amend for contract labor from personnel savings 60 MUBS $ 6,000 reclass wages 10 contract labor for temp service P 50 Bldg increase inspection revenues and expenses Q 60 WaUSew increase revenues and expenses for latecomers R 7 amend for il1vestment fees for Park. impact fund S 8 amend for investment fees for Fire lntck fund TOTAL $ 196,328 $ 75,435 Transfer To(From) Fund Balance approved budget changes (note: budget changes have been updated in MIP) Item# 2 Fund Deot Debit Credit DescriD extra funds need to purchase 16.1 acres ralher than 15.0 aCres (funded from Impacl 7 parks $ 17,400 Fees) 7 Darks $ 17.400 ; oark Imoact fees to fund extra S needed 10 purchase land 1 parks $ 45,000 transfer capital fa, Centennial Park to Parks Dept from Admin 1 admin $ 45,000 1 Finance $ 2.500 transfer operatino money 10 perscnnel for IT intern waoes 1 Finance $ 2,500 transfer operatinQ money to Dersannel for IT intern waqes 50 P&Z $ 49,765 lransfer Personnel&Operating costs for FT Code Enfarcemenl 50 CodeEnf $ 49.765 officer from P&Z lo Code Enforcement Division 50 bldo $ 48,000 move interest revenue from Special Services to Capilal 55 CIP $ 48.000 Improvement Fund 1 parks $ 13,000 increase Bear Creek construction aCCOunt 1 parks $ 13,000 decrease Lochsa Falls construction account to Bear Cree'k 1 Mavor $ 13,250 Increase to purchase new vehicle 1 Mavor $ 500 fuel budget far new car 1 Mavor $ 500 maintenance budget for new vehl-cle 1 Mavor $ 500 repaIr budget for new vehlde 1 CounCil $ 14,750 decrease Council consulting budget fa, Mayor vehicle purchase 1 Mavor $ 3,000 create a budget for empfoyce longevity awards 1 Council $ 3,000 decrease the money set aside for wage increases 60 water $ 35,000 reroof Waler Blda ~ will fund from extra capilal accounts 60 water $ 35.000 reduce #3410.94400 capita! equipment for reroof 50 expense $ 352.084 move FY03 Soeclal Svc Fund surplus to Capitallmprcvement Fund 55 revenue $ 352,084 per ordinance #776 1 Parks $ 3,224 increase capilal budaet for snow plow from operaUno budaets 1 Clerk $ 806 decrease build malnt budoet far parks snow plow 1 Fire $ 806 decrease build malnt budaet for earks snow plow 1 Parks $ 806 decrease build main' bud!:let for parks snow plow 1 Police $ 806 decrease build maint budget for parks snew plow 1 parks $ 1,500 increase c:-aDital budaet for aerator machine from operatina 1 Darks $ 1,500 decrease parks #54000 small eauip budaet for aerator 1 general $ 104,695 increase pavroll budoels for 2.5% Feb increase 1 aeneral $ 104,695 decrease the excess funds councU set aside for Incentives 50 soecial sue $ 8,803 Increase oavroll budgets for 2.5% Feb increase 50 special svc $ 8,803 decrease the excess funds cOLlncfl set aside for incen.tives. 60 enterprise $ 34.640 increase pavroll budgets for 2.5% Feb increase 60 enterorise $ 34.640 decrease the excess funds council set aside for ~ncentives 1 mavor $ 3,000 Creale a budget for longevity Employee Awards in HR 1 council $ 3,000 take from the extra personnel dollars Council set aside 50 Mavor $ 8,750 create a budget for Economic Development contract (professional svc in Bldg) 50 $ 8,750 take from the extra personnel doTlars Council set astde 1 Mavor $ 4.115 increase budget ror 2 desks, chairs and computer 1 $ 4,115 take from the extra personnel dollars Council set asfde NERAL FUND $ 749.226 $ 749,226 $ - 3 4 5 6 7 8 9 10 11 12 13 14 15 16 GE 10fl U] '0 C ;:I J:,., ....., ru H ill C ill 1:.9"", 'HD O~ ;:.,' 1-10 <1l<'l ~~0 H ::l..c o CI) tJ'o H ;:I Cl: 0 ~ U] ~ ~ ~ l'-l o ,:: "'" >t (lJ 0 E-l ~~ tJ!:il, (lJH ::l' ,::<.0 (lJ E: :> 0 ill H p:;~ 'H o -I-' C (lJ E: (lJ -I-' ru -I-' CI) r-l f1l .8 ~ i-l f1l GJ >< l-l o .rl l-l III r-l +l tl'l ~ t.~ E-t ~ .rl +l III ~ l:: GJ OJ l:rt () i-l OJ III +l GJ t ~ &l 'd r-l ~ III .j.J o E-t i-l rl ru nl 41 ::l >< .j.J +l ~ l:: OJ i-l i-l ::l o '0 rl o flI 'd .8 & ~ +l l:: OJ i-l i-l ~ o If)(Y)COIf).-l 1O(Y)1f)(T')0'l O""lf)lJ'IO'l Or--r--If) 0 1f)",,(T')lJ'I(I'j 1f)0.l(T')If)t'- 1f)0lI11Ot'- r--~~'...OC\I If) COriO (T') r- r- '.Oroco ""(Y)M - ~ ~I~I "'=t",,-lr-OC\l COlONr-~ r- N (Y) OJ N O'\'.O(T')OO (\!-qtO')coLO r-r-o;r-N \O\ONIf)N If)N'O'NLO If) lOd'>(T')OCD rlMr-(T') III lJ'Id'>r-rlt'- OOIf)NO'>tD o "1' rl If) N If)(T')rlMf'l (T')NOJ<"")t'- ......'.Od'>'<l' <.0 r-rl'-Prllll <,,")OO'-PO r-lONlJ'Illl '-P r- ... 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U o M gl~ o N W Lf) o '" o N ""' '" o co N <lJ 0\ <Il P, en '" ""' r- III ~I~I gl ""' <::) r- III Lf) en en U") o rl <::) <-< l") o ('oJ O'l rl co r- ('oJ ....;- M r- <.0 U") o o <I' ""' o o If"l <.0 M o ('oJ M ,;; ...; <U .!-J o E-< tiI U Z ..,; ...:l .,; Cll o Z ;:J ~ r:: o ~ U rxl ~ ~ rxl E-< riI Z (J) .j.J <tl o :::: p, <I' Lf) <-< <I' o o N , M ('oJ , r- ( July 23, 2004 MERIDIAN CITY COUNCIL MEETING Department Reports July 27,2004 APPLICANT Planning and Zoning - Anna Canning ITEM NO. REQUEST Downtown Transportation Management Plan AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERI DIAN POST OFFICE: OTHER: rMdr!fY Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridiqn. MEMORANDUM DATE: RE: :MAYOR AND CITY COUNCIL ANNA BORCHERS CANNING, AICP PLANNING DIRECTOR ]UL Y 23,2004 PLANNING DEPARTMENT UPDATE TO: FROM: JUL 2 3 ZOOlt City rV~8rldia1i City Clerk Office RECENT CONTRACTS I just wanted to give you a brief update on the tv:ro contracts that we have been working on for the downtown area. Downtown Transportation Management Plan After reviewing five proposals, Planning and ACHD staff interviewed three candidates. The interview team selected Hudson Company and Fehr & Peers Transportation Consultants Team. We are still in negotiations for the exact contract amount. The general amount is for $100,000 of which the City will pay half. The work will start ASAP. They are currently shooting for the week of August 16m to begin. The expected completion date is in February. Downtown Parking Study We hired Carl Walker out of Tempe, Arizona (sole source contract). Dennis Bums will be our contact. The contract amount is for $6,000. We will conduct the inventory of parking spaces on August 11 tb from 10:00 a.m. to noon. This study is likely to take six to eight weeks to complete. CITY OF 1v1ERIDIAN PLANNING AND ZONING DEPARTMENT 660 E. WATERTOWER ROAD 11ERIDIAN' ill 83642 July 23, 2004 MERIDIAN CITY COUNCIL MEETING Department Reports July 27, 2004 APPLICANT Planning and Zoning -- Anna Canning REQUEST Downtown Parking Study ITEM NO. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PlANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. MEMORANDUM TO: FROM: 1tfA YOR AND CITY COUNCIL ANNA BORCHERS CANNING, AlCP PLANNING DIRECfOR JULY 23, 2004 PLANNING DEPARTMENT UPDATE q li ')" ?flOi. J U L.,j J", t DATE: RE: RECENT CONTRACTS I just wanted to give you a brief update on the two contracts that we have been working on for the downtown area. Downtown Transportation Management Plan After reviewing five proposals, Planning and ACHD staff interviewed three candidates. The interview team selected Hudson Company and Fehr & Peers Transportation Consultants Team. We are still in negotiations for the exact contract amount. The general amount is for $100,000 of which the City will pay half. The work will start ASAP. They are currently shooting for the week of August 16th to begin. The expected completion date is in February. Downtown Parking Study We hired Carl Walker out of Tempe, Arizona (sole source contract). Dennis Bums will be our contact. The contract amount is for $6,000. We will conduct the inventory of parking spaces on August 11th from 10:00 a.m. to noon. This study is likely to take six to eight weeks to complete. CITY OF MERIDIAN PLANNING AND ZONING DEPARTMENT 660 E. WATERTOWER ROAD .MERIDIAN, ill 83642 CITY OF MERIDIAN ~ . AS OF JUL 23 'e4~. j3 PAGE. 01 ** TX CONF 1. .f I ON REPORT ** 01 02 03 104 05 05 07 08 139 113 11 12 DATE TIME TO/FROM 137/2317:11 921083775449 137/23 17:12 2108 388 5924 137/23 17:15 21088885854 137/23 17:15 208 895 133913 137/23 17:18 1283101310413 107/23 17:213 200 387 6393 107/23 17:22 ADA CTY DEUELMT 107/23 17:24 88851352 137/23 17:25 CHERRY LANE 137/23 17:28 IDAHO ATHLETIC C 07/23 17: 313 lD PRESS TR [BUNE 137/23 17:32 20088867101 MIWSEC PGS 131'138" 13134 01'28" 13134 131'11" ee4 01'12" 13104 131'31" 13104 101'108" 10104 101'109" 10134 131'108" 1004 132' 28" 13134 01' 11" 004 01'15" 0104 01'10" 0134 CMDIl 033 1333 1033 1033 033 033 033 1033 1033 033 1033 033 STATUS OJ< OJ< OK OK OK OK OK OJ< OK OK OK OK MDDE EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S ------------------------------------------------------------------~------------------------- VI eOSr t1:l:s ~ t(y l--tl b II c... tJ 0+1 c.c.. - I V1 ~ ] CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, July 27, 2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Shaun Wardle _ Bill Nary Charlie Rountree _ Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Pledge of Allegiance: 4. Community Invocation by Pastor Shawn Ragan, with the Church of God Seventh Day: 5. Employee Service Awards: 6. Consent Agenda: A. Approve Minutes of July 6, 2004 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: RZ 04. 007 Request for a Rezone of 1 0.69 acres from R-4 to R-4, R-B and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Tan Mile Road: C. Findings of Fact and Conclusions of Law for Approval: PP 04- 016 Request for Preriminary Plat approval for 46 building lots and 1 common lot on 10,69 acres in proposed R-4, R-B and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: D. Findings of Fact anCl Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Meridian City C.",,";! Ae.ondo - Joly 27. 2004 P.~~ 1 of 4 All ",.toriO], J'I'",,,"ed >t public m.oti~ !.ball b...,m. propeny ofll1. Cil)l ofMeridion. AI'lYO-J1.ti dA$hing ~od:Lrion fer disnbjliLif~ rt.lutc:d to doC1.irnenb .und/or h..:uri.nga. pi"",., oontu<! the City Clef!:'. Ollie. 01. 88&-4433 01.1.." 4R h..... prio. 10 0,. puhlic mo..i"i' ** TX CONF IRt,. " ION REPORT ** ( AS OF JUL 23 '04~1:10 PAGE.01 CITY OF MERIDIAN DATE TIME TD/FROM 25 07/23 16:57 3810160 26 07/23 16:59 PUBLIC WORKS 27 07/23 17:01 120B4664405 28 07/23 17:02 8841159 29 07/23 17:04 2088840744 30 07/23 17:06 POLICE DEPT 31 07/23 17:07 8985501 32 07/23 17:09 LIBRARY MODE MIWSEC PGS CMDl:l STATUS EC--S 01'58" 004 033 OK EC--S 01' 10" 004 033 OK EC--S 01 ' 11" 004 033 OK EC--S 01' 10" 004 033 OK EC--S 01'00" 004 033 OK EC--S 01'09" 004 033 OK EC--S 01'07" 004 033 OK EC--S 01'30" 004 033 OK ---~----------------------------------------------------------~----------------------------- V I t'OS( (/()$ t- +tV ~l b I \ c.... N 0+1 cc... - I In Q.r\xJ J CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, July 27. 2004 at 7:00 p.m. City Council Chambers 1. RolI..call Attendance: Shaun Wardle _ Bill Nary Charlie Rountree _ Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Pledge of Allegiance: 4. Community Invocation by Pastor Shawn Ragan. with the Church of God Seventh Day: 5. Employee Service Awards: 6. Consent Agenda: A. Approve Minutes of July 6, 2004 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Rezone of 10.69 acres from R-4 to R-4, R-B and L-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, lLC -1450 and 1460 North Ten Mile Road: C. Findings of Fact and Conclusions of law for Approval: PP 04. 016 Request for Preliminary Plat approval for 46 building lots and 1 common lot on 10.69 acres in proposed R-4, R.8 and l-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Mcridil1tlCi,yC~unc~ Ae"l1&-July Z7, 2004 P'a<lof4 NI m:u:crial'['I'C$Ofllt<l lit publio moetings sllall beoome prop'l'ly oflll< City ofUeridi.a. Any.n. dosirins aooommolbtion for rJj..biliti.. ._lutod \0 Oooumenb undlor no.nn!:Jl pl",,,o oonloc:tlbc City Clerk'. Office lit nR.....)) ot J""514R t,o",. pnQrto tho puhlic "",..1"8' VltCl$( tn<t- tcy Rt\o\ \ ~ l'Jo-H cc::.(~Tho.J\JCS ) CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, July 27, 2004 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Shaun Wardle Bill Nary Charlie Rountree Keith Bird Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Pledge of Allegiance: 4. Community Invocation by Pastor Shawn Ragan, with the Church of God Seventh Day: 5. Employee Service Awards: 6. Consent Agenda: A. Approve Minutes of July 6, 2004 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Rezone of 10,69 acres from R-4 to R-4, R-8 and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: C. Findings of Fact and Conclusions of Law for Approval: PP 04- 016 Request for Preliminary Plat approval for 46 building lots and 1 common lot on 10.69 acres in proposed R-4, R-8 and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Meridian City Council Agenda - July 27,2004 Page 1 of 4 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring acconunodatioll for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. E. Findings of Fact and Conclusions of Law for Approval: AZ 04- 010 Request for Annexation and Zoning of 4.10 acres from RUT to L-Q zone for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: F. Findings of Fact and Conclusions of Law for Approval: PP 04- 013 Request for Preliminary Plat approval of 10 commercial building lots on 4.10 acres for proposed Brockton Subdivision by Confluence Management, L.L.C. - 3665 North Locust Grove Road: G. Findings of Fact and Conclusions of Law for Approval: CUP 04-012 Request for a Conditional Use Permit for a Planned Development for proposed Brockton Subdivision with request for reduction to the required landscape buffer along the north, south and west boundaries and reduced or no lot frontage by Confluence Management, L.L.C. - 3665 North Locust Grove Road: H. Findings of Fact and Conclusions of Law for Approval: PP 04- 014 Request for Preliminary Plat approval of 8 commercial building lots on 6.9 acres in an I-L zone for ReaQan Subdivision by Quadrant Consulting, Inc. - east of North Eagle Road and south of East Presidential Drive: I. First Addendum to the Development AQreement for EI Dorado Business Campus: J. Resolution No. AuthorizinQ the Appointment of Emplovees to Perform the Function of RemovinQ Abandoned Vehicles: K. Permanent and Temporary Easement Contract for the Black Cat Sewer Proiect (Janicek Properties): L. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Brandt Properties): M. Permanent and Temporary Easement Contract for the Black Cat Sewer Project (Fedrizzi Properties): N. Chanqe Order No.1 for the Headworks Expansion Proiect: O. Finance Third Quarter Report: 7. Department Reports: A. City Council Member - Shaun Wardle Meridian City Council Agenda - July 27, 2004 Page 2 of 4 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting. 1. Golf Course Discussion: B. Planning and Zoning - Anna Canning 1. Downtown Transportation Management Plan: 2. Downtown Parking Study: 8. (Items Moved from Consent Agenda) 9. Ordinance No. Amendinq Unlawful Trespassina on Municipal Golf Course (First of Three Readings): 10. Ordinance No. : Amended Allowance for CLR Equipment for Transit on City Streets Golf Course and Use of Golf Carts in Meadow Lake Villaqe (First of Three Readings): 11. Tabled from July 20, 2004: FP 04-038 Request for Final Plat approval of 30 single-family residential building lots and 5 common lots on 16.4 acres in an R-4 zone for Autumn Faire Crossinq Subdivision by Autumn Faire, LLC - south of West Ustick Road and west of North Black Cat Road: 12. Tabled from July 20, 2004: FP 04~046 Request for Final Plat approval for 72 single-family residential building lots and 15 common lots on 31.35 acres in an R-4 zone for Fulfer Subdivision No.3 by Kevin Powell - north of West McMillan Road and east of North Ten Mile Road: 13. Tabled from July 20, 2004: FP 04~044 Request for Fina] Plat approval for 5 commercial building lots on 2.88 acres in an L-Q zone for Lynnwood Plaza Subdivision by Busterback Development, LLC - north of West Cherry Lane and east of North Ten Mile Road: 14. Public Hearing: Development Aareement for Lamont Kouba I Robnett Construction: 15. Public Hearing: V AC 04-003 Request for a Vacation of utilities, drainage and irrigation easement on the interior lot line of Lots 22 and 23 of Packard Acres Subdivision No.2 by Packard Estates Development, LLC - south of East Ustick Road and east of North Locust Grove Road: 16. Public Hearing: PFP 04-006 Request for a Preliminary/Final Plat approval for the re-subdivision of Lot 14, Block 1 of Woodside Creek Subdivision No. 1 into two building lots on .32 acres in an R-8 zone for Meridian City Council Agenda - Ju ly 27, 2004 Page 3 of 4 All materials presented at pu bUc meetings shall become property ofthe City of Meridian. Anyone desiring accoIl1lTIodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. proposed Woodside Creek Subdivision No.2 by Woodside Properties, LLC - 1115 North Ten Mile Road: 17. Public Hearing: CUP 04-014 Request for a Conditional Use Permit for a Planned Development for modification of an existing CUP in an L-Q zone of Meadowlake Village Continuing Care Retirement Center (CCRC) by Touchmark of the Treasure Valley, LLC - south of East Franklin Road and east of North Eagle Road: Meridian City Council Agenda - July 27, 2004 Page 4 of 4 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ** TX coN, i ,ATJON REPORT ** AS OF JUl 28 '04 0L c," PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMDIl STATUS 01 07/28 07:55 3810160 EC--S 02'09" 004 067 OK 02 07/28 07:58 PUBLIC WORKS EC--S 01'15" 004 067 OK 03 07/28 08:00 12084664405 EC--S 01'16" 004 067 OK 04 07/28 08'02 8841159 EC--S 01' 16" 13134 067 OK 05 07/28 00' 134 2088840744 EC--S 131' 15" 13134 067 OK 06 07/28 08,e5 POLICE DEPT EC--S 01' 15" 004 067 OK 07 07/28 08'07 8985501 EC--S 01' IS" 004 067 OK 08 07/28 08:09 LIBRARY EC--5 01' 40" 004 067 OK 09 07/28 08' 11 208 388 6924 EC--S 01'38" 004 067 OK 10 07/28 08:132088886854 EC--S 01'14" 004 067 OK 11 07/2808:15 208 895 0390 EC--S 01'15" 084 867 OK 12 07/2808:17208 387 6393 EC--S 01'14" 01214 067 OK 13 07/2808:18 ADA CTY DEUElMT EC--S 01'16" 004 067 OK 14 07/28 08:20 8885052 EC--S 01'15" 004 067 OK 15 07/28 08:22 CHERRY LANE G3--S 02'37" 004 067 OK 16 07/28 08'25 IDAHO ATHLETIC C EC--S 01' 16" 0e4 067 OK 17 e7/28 00' 27 ID PRESS TRIBUNE EC--S eIl'16" 1304 067 OK 18 07/28 08' 29 20888867el EC--S el'16" 004 e67 OK CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA TUesday, July 27, 2004 at 7:00 p.m. City Council Chambers 1. Roll-calJ Attendance: ~ Shaun Wardle ~ Bill Nary --X- Charlie Rountree -.k- Keith Bird -1S....- Mayor Tammy de Weerd 2. Adoption of the Agenda: ~prf/1( af a-~d- 3. Pledge of Allegiance: ~ Vb!! /x.h:J; Dr IU> 4. Community Invocation by Pastor Shawn Ragan, with the Church of God Seventh Day: pre~.(.t:L.. Employee Service Awards: Ji--In;"Jtv<- lOr:' ~d ;'h41r.E to'/!! Consent Agenda: ~ ~ ~wr'1. 7i-1fla./ I A. Approve Minutes of July 6, 2004 City Council Regular Meeting: ~pf'P~ B. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Razone of 10.69 aetes from R-4 to R-4, R-8 and L-Q zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: tlf/r'pw." C. Findings of Fact and Conclusions of Law for ApprovaJ~ PP 04- 016 Request for Preliminary Plat approval for 46 building lots and 1 common lot on 10.69 acres in proposed R-4. R-8 and L-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, LLC -1450 and 1460 North Ten Mile Road: "'??rI111'<- D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request fOr a Conditional Use Penn it for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontaga for liburon Meadows Subdivision by Tiburon Meadows, llC - 1450 and 1460 North Ten Mile Road: "/'?ffVe.. 5. 6. MaW"" CityCO\11lcll Asa>d. -IuIy27, 200. I'oS.lol< Allll13l<riaJ. pr.mwdot pIIolicIllMliD!l"1W.I b...... _MY ItflboCity .rMcidiaJ>. ....'Y... ""mOl: ~ r...~;..rdolod to do..-uUl<Oio ood{","h~ pi"". "'ow< !he city ClCll:'.Oflic.o...ItI8-4<3~....".,43 bours prior to lbe puIllio meeting. ** TX CONFIRMATION REPORT ** AS OF JUL 27 '04 17:05 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 06 07/27 17:03 CHERRY LANE MODE MIN/SEC PGS CMD~ STATUS G3--S 02' 27" 004 063 OK -------------------------------------------------------------------------------------------- CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, July 27, 2004 at 7;00 p.m. City Council Chambers 1. Hall-call Attendance: Shaun Wardle Bill Nary Charlie Rountree _ Keith Bird _ Mayor Tammy de Weerd 2. Adoption of the Agenda: 3. Plledge of Allegiance: 4. Community Invocation by Pastor Shawn Raganf with the Church of (iod Seventh Day: 5. E:mployee Service Awards: 6. Consent Agenda: jJ,. Approve Minutes of July 6f 2004 City Council Regular Meeting: El. Findings of Fact and Conclusions of Law for Approval: RZ 04- 007 Request for a Rezone of 10.69 acres from R-4 to R-4, R-8 and L-O zones for Tiburon Meadows Subdivision by Tiburon Meadows, LlC -1450 and 1460 North Ten Mila Road: C. Findings of Fact and Conclusions of Law for Approval: PP 04- 016 Request for Prellminary Plat approval for 46 building Jots and 1 common lot on 10.69 acres in proposed R-4, R~8 and L-O zones for J1buron Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: D. Findings of Fact and Conclusions of Law for Approval: CUP 04-013 Request for a Conditional Use Permit for a Planned Development for reductions to the minimum requirements for lot area, street side setbacks and minimum street frontage for Tiburon Meadows Subdivision by Tiburon Meadows, LLC - 1450 and 1460 North Ten Mile Road: Moridian City COU.I1cil ~.:-nd3 - July 27, 2004 p~ 1 of 4 All matainlB pr<:!lenlcd :u; public mutiJl~ shclt boeome property otthe City ofM cridian. I\nyone de.,;dng aeeDlllm<tdeti01'l foor djBlb;liti~$ related to documeDls and/or hearings plelse eOlltact the City CJ...~:s Office <It aSS-44:n Oljout 48 hours priOllQ 1he publio mcctill~. MAYOR Robert D. Corrie 8.' , ~~V ":t~ f f.c"" . " ~, ,~ f"o..- P /' env 0' fit" t '-../Vi erldla:n'"'-jf; CITY COUNCIL MEMBERS Tamm y de WeeI'd William L. M, Nary Cherie McCandless Keith Bird IDAHO <, " \' V I LY ./-y QUI!:E ,1903 LEGAL DEPARTMENT (208) 466-9272. FAX 466-4405 PARKS & RECREATION (208) 888-3579 . Fax 898-550 I PUBLIC WORKS (208) 898-5500. Fax 887- [297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING & ZONING (208) 884-5533 . Fax 888-6854 NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, July 22,2003 at 6:00 P.M. The Meridian City Council will be discussing the following agenda items: - Discussion with Greg Bennett regarding water bill - Discussion of Locust Grove Overpass Right-of-Way Reimbursement Discussion of Finance Report Web Page Demonstration by IT Department The public is welcome to attend the meeting. DATED this 18th day of July, 2003. - .:: 33 EAST IDAHO AVENUE' MERIDIAN, IDAHO 83642. (208) 888-4433 City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 . Finance & Utility Billing Fax (208) 887-4813