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CITY OF MERIDIAN
PRE-COUNCIL MEETING
AGENDA
Tuesday, January 27,2004 at 6:00 p.m.
City Council Chambers
1. Roll-call Attendance:
X
K
Shaun Wardle )( Bill Nary
Charlie Rountree 'i Keith Bird
)( Mayor Tammy de Weerd
.
2. Adoption of the Agenda: ~o v-c,....
3. Audit Report by Balukoff Lindstrom & Company PA: accef'l;-
(10-15 minutes"')
4. Wastewater Treatment Plant Facilitv Plan Update by Brad Watson:
(25-30 minutes"') jJrJ?S~.edL
5. Discussion of Ice Skating Facilitv: M~ d/:rCM-JJ'r~
(5-10 minutes"')
6.
Proposed Fees for Picnic Shelters at Chateau Park and Meridian
Settler's Park: j7ro ce.ed t;T>-J .,{;,J- ;...evv ~ J
(memo attached)
7.
Discussion of City Council Meeting Agenda Format: , . ..
(5-10 minutes) G~'M~ h F~b :3 f,rr f.<,v.-d"k-r.- d(Jc-uJ.r/~
", Approximate allowable time set for agenda item may change depending on
discussion. Please use the designated minutes as a guideline only.
Meridian City Council Agenda - January 27,2004 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
MAYOR
Tammy de Weerd
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IDAHO
CITY COUNCIL MEMBERS
Shaun Wardle
William L. M. Nary
Charles M. Rountree
Keith Bird
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O.OZINCE
'11903
LEGAL DEPARTMENT
(Z08) 466-9272 . FAX 466-4405
PARKS & RECREATION
(208) 888-3579 . Fax 898-5501
PUBLIC WORKS
(208) 898-5500. Fax 887-tZ97
BUILDING DEPARTMENT
(Z08) 887-2211 . Fax 887-1297
PLANNING & ZONING
(208) 884-5533 . Fax 888-6854
NOTICE OF PRE-COUNCIL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, January 27,2004 at 6:00 P.M. The Meridian City Council will be
discussing agenda items which are on the regular scheduled City Council meeting as
well as the following issues:
- Audit Report by Balukoff Lindstrom & Company PA
- Wastewater Treatment Plant Facility Plan Update by Brad Watson
- Discussion of Ice Skating FaciHty
Proposed Fees for Picnic Shelters at Chateau Park and Meridian Settler's
Park
- Discussion of City Council Meeting Agenda Format
DATED this 23rd day of January, 2004.
The public is welcome to attend the meeting.
33 EAST IDAHO AVENUE. MERIDIAN, IDAHO 83642 . (208) 888-4433
City Clerk ornce Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 . Finance & Utility Billing Fax (208) 887-4813
February 5, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
February 10, 2004
ITEM NO. b-A
REQUEST
Approve minutes of January 27. 2004 Pre-Council Meeting
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLAl'-JNING DIRECTOR
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
f\IAMPA MERIDIAN IRRIGATION:
SETTLERS I RRJGA TION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
~
flrtO
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materiah presented at public meetings shall become property of the City of Meridion,
CITY OF MERIDIAN
PRE-COUNCIL MEETING
AGENDA
Tuesday, January 27, 2004 at 6:00 p.m.
City Council Chambers
1. Roll-call Attendance:
X Shaun Wardle X Bill Nary
X Charlie Rountree X Keith Bird
X Mayor Tammy de Weerd
2. Adoption of the Agenda: Approve
3. Audit Report by Balukott Lindstrom & Company PA: Accept
(10-15 minutes*)
4. Wastewater Treatment Plant Facility Plan Update by Brad Watson:
Presented
(25-30 minutes*)
5. Discussion of Ice Skatinq Facility: Further Discussion
(5-10 minutes*)
6. Proposed Fees for Picnic Shelters at Chateau Park and Meridian
Settler's Park: Proceed for new fees
(memo attached)
7. Discussion of City Council Meeting Agenda Format: Continue to
February 3rd for further discussion.
(5-10 minutes)
*Approximate allowable time set for agenda item may change depending on
discussion. Please use the designated minutes as a guideline only.
i'vkridlan CIty Council Agcnda .. January 27, 2004 Pagc I or I
Allmalcrials prcsented at public mectings shall becolllc property ofthc City or Mcridian.
Anyunc dcsiring accommodation 1'01' disabilities rebted to doclllllents undlor hearings
please contact the City Clerk's Oftlee at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Pre~Council Meetinq
January 27, 2004
The Pre-Council meeting of the Meridian City Council was calfed to order at 6:00
P.M. on Tuesday, January 27,2004 by Mayor Tammy de Weerd.
Members Present: Mayor Tammy de Weerd, Keith Bird, Bill Nary, Charlie
Rountree, Shaun Wardle.
Staff Present: Stacy K ilchenmann, Bill Nichols, Gary Smith, Bill Musser, Brad
Watson, John Shawcroft, Pauline Skeggs, Doug Strong, DIane Stewart, Kenny
Bowers, Lynn Grady and Will Berg.
Item 1.
Roll~caJl Attendance:
x
X
Shaun Wardle
Charlie Rountree
X
X Bill Nary
X Keith Bird
Mayor Tammy de Weerd
Item 2.
Adoption of the Agenda:
Bird: Mr. President.
Nary: Mr. Bird.
Bird: I move that we adopt the agenda as published.
Rountree: Second.
Nary: We move to adopt the agenda as published. All those in favor, say aye.
MOTION CARRIED: ALL AYES
Item 3.
Audit Report by Balukoff Lindstrom & Company PA:
Kilchenmann: Madam Mayor and Members of the Council I am pleased to
present to you tonight Kevin Smith from Balukoff Lindstrom. He was our partner
in charge for our audit, which believe it or not we actually do have a good time
when the auditor's come. I guess that's an accountant's humor kind of bouncing
off of each other. Kevin is going to present the audit to you tonight and I hope
you will take the opportunity to ask him lots of questions and use his time here to
get as much information out of him as possible.
Smith: Thank you Stacy. I appreciate the opportunity I have tonight to go over
the financial statements for the year ended, September 30, 2003. As Stacy
mentioned, any questions as I am doing my presentation are welcome and we
can stop and discuss things or if you have any questions afterwards or even
Meridian City Pre-Council Meeting
January 27, 2004
Page 2 of 19
during the year, feel free to give me a call and I would be happy to address them.
We always feel that the audit is a year long process, rather than the two or three
weeks that we spend out here looking through the information and we
correspond with Stacy and her group quite often, which actually helps the
process go much smoother. We appreciate her preparation in helping our crew
be more efficient through the process. Just a little bit to kind of get started
tonight. The financial statements as you look at them this year a re a I ittle bit
different than they have been in the past. There was a new reporting
requirement that Governmental Auditing Standard Board put out called Issue No.
34, which is called a new reporting model. That new reporting model basically
required us to - or the City to present their financial statements based on a full
accrual basis. It's more like entities that you guys may be familiar with or work in
where the biggest changes were basically two things: when you looked at your
general fund before all the debt was expensed immediately and all the debt
payments, the principal interest, everything was expense in a debt service fund.
That's now gone away. All your fixed assets as you purchase fixed assets,
infrastructure a nd those type of items they were expensed and so they never
reflect on the balance sheet, they were in a separate account group and those
have gone away now. W hen you look at the financial statements starting on
Page 12, you'll see basically, two different columns: governmental activities and
then business type activities. The governmental activitIes basically have all the
debt is now recorded on Page 13 and then all the fixed assets are now recorded
on Page 12, which is a change from prior year statements. The business
activities really there is not any change in the business activities is those assets
and that's the water and the sewer (inaudible) enterprise funds. Those are
basically the major changes that took place and then following in the (inaudible)
there is reconciliations that you can actually see the governmental funds and the
reconciling items that get up to this full accrual basis. To back up a little bit to
explain a little bit about an audit, basically our objective is to provide reasonable
assurance that financial statements are correct in all material respects. Their
material respects would mean that we don't test every item. We select things on
test basis and we do a lot of analytical procedures. Every invoice and every
receipt is not going to be selected for testing, but we do try to select the material
items, significant items in amount and then also on a random test basis. There
are basically four different types of opinions that can be rendered on a financial
statement. The first is an unqualified opinion or meaning the clean opinion. The
second one is a qualified opinion meaning that everything is okay, except one or
two items and then we point those out and qualify the opinion. The third one is
an adverse opinion, meaning that there are a lot of things that we disagree with
and so we were going to issue an adverse opinion. The fourth one is a
disclaimer, meaning that we are not going to render an opinion, but we are
basically leave and not complete the job because things are so bad that we don't
feel that there is enough information to render an opinion. In the current year
under audit, we issue an unqualified or a clean opinion on the financial
statements for the City of Meridian. A few things - a couple of other things that
kind of come out this year are fund balance or now as it's referred to as net
Meridian City Pre-Council Meeting
January 27, 2004
Page 3 of 19
assets continues to increase and when you look at the budget versus actual
expenditures it looks like there is about $16 million budget for expenses and
about $12.9 million actually spent. In a sense tells us that management is doing
a fairly good job of monitoring the budget and watching expenditures and
planning for projects in the future, but there is some excess, you know balance
that could actually be spent in the future. Especially in the enterprise fund. I
know there are some projects that we see down the future and it looks like
management and council is doing a good job of planning for those. So reserves
are actually a good thing to have. We don't see that everywhere we go. In the
report another item that is new this year is what we call management discussion
and analysis, which is found right after the opinion on Page 3. This section is
actually written by management and Stacy wrote most of this information and it's
basically represents the financial statements and gives a little bit explanation.
From the experience we have had over the last couple of years implementing this
new pronouncement. We have found this has been very helpful to the readers.
They have kind of put into paragraph form some of the changes, some of the
financial highlights that have occurred during the year and most councils and
commissions that we have visited with have liked this better than just looking at a
bunch of columns of numbers. There are also graphs and other charts that Stacy
has put into this financial statement that are helpful to kind of look at the picture.
We do not give an opinion on this section of financial statement on the
management discussion analysis; it's just there to support or to explain the
financial statements themselves. A couple things that when we do our testing we
look at internal controls and we do a fairly thorough evaluation of internal controls
and we come up with some management discussion, some items that we think
maybe could be strengthened in some areas as part of our procedures and there
is basically three different degrees of awareness to have as far as internal
control. The first one is what we refer to as a material weakness, meaning that
controls are so bad that there could be material misstatements in the financial
statements. An example of that is if maybe the bank statements haven't been
reconciled (inaudible) a year and so we have no idea what the cash balance
should be at any given time. The next one is reportable condition which means
that internal controls need some attention in some areas and basically internal
controls are always for the safety of the employees. The other one is just an
other condition, where we maybe give some suggestions of where management
could pay some attention - sometimes you have to you know weigh the cost
benefit of some of those and sometimes we talk about segregation of duties or
implementing some more segregation, that maybe the cost benefit isn't there.
Maybe it's not worth the cost of bringing another employee just to implement
some of those, so just some suggestions, but things that management you know
needs to pay attention to. This year's audit we had three different suggestions
that we had put down as reportable conditions where we felt needed some
action. One was some a reas in the grant area t hat we found that t he grants
weren't always being reported to the accounting department on a timely basis.
As grants get larger and sometimes you know maybe there is $25,000 dollars
that (inaudible) the timing of getting those to the accounting department is very
Meridian City Pre-Council Meeting
January 27, 2004
Page 4 of 19
critical, especially when you are dealt with federal money and there is a lot of
reporting requirements related to those grants and we wouldn't want anything to
hinder your opportunities to get grants in the future. Another one was as part of
this implementation process of the new reporting model you are required to go
back to 1980 and record all infrastructure that is owned by the City and
sometimes that's a very large undertaking depending on the City and fortunately
the roads, the streets are owned by ACHD in this county and so the City - you
don't have to work about that aspect, but we actually did the audit of ACHD and
that was quite an undertaking to go through and to get those. There are some
easements and some right-of-way that we are aware of in the City that haven't
been valued yet. You basically have a four-year period where you can - aught to
take the next four years and phase that in, in which management made that
decision to do that and so it's disclosed in the financial statement. It was just
another area of reportable condition that we pointed out that, you know, basically
makes you aware that that still needs to be completed. The third one that we
had in the management letter was some of the passwords in the computer IT
department, we felt needed a little b it of attention that wet hought t hat maybe
there were too many people that had access to some of those passwords or that
they weren't being changed on a regular basis and management has responded
to a II the management comments that we h ad a nd we were satisfied with the
response and if there was any time that they need assistance in implementing
some of those, we can come back and help in some of that process. As far as
the audit went, we were very pleased the financial condition is very good here
and that makes our job a lot easier to come in and know that management's
doing their job and that Council is aware of the financial situation and what's
happening in the City. Any questions or comments that I can address?
Nary: Council, are there any questions that you have?
Bird: I have none.
Nary: I did have one question. I didn't notice this in here, but I guess it could be
- Is there - since your firm has done these audits for us continuously. Is there
any trends or anything that we need to be aware of that you see from past audits
to this one? Because I didn't see anything in relation to past, just the current
year.
Smith: Right and this one because of the implementation of this new
pronouncement in the future you are going to see more comparison to a prior
year. This year, since it was the first year of the implementation, especially in the
management discussion analysis there is going to be a lot more comparison to
prior information, which I think will help. There are some trends a nd then we
could share some trends with you in the future, about the last four or five years
everything continues to increase basically. There really is no area of concern
that we found as far as any trends or - you know, we spend some time doing
analytical procedures basically taking two and three years of data information
Meridian City Pre-Council Meellng
January 27,2004
Page 5 of 19
and being aware of what's happening in the City and then developing
expectations if those numbers should change or if they should stay the same.
Really, the information really met our expectations this year. There really were
no surprises.
Nary: Well, great. Thank you very much. Stacy did you have anything else you
wanted to add?
Mayor De Weerd: Mr. President.
Nary: Madame Mayor.
Mayor De Weerd: I think Stacy and her staff need to be commended. The
comments that were in last year's audit have all been addressed and we really
came out with a clean audit. You had great work and it was kind of a transitional
(inaudible). You transitioned very well into that. Thank you.
Nary: Thank you very much.
Smith: They do a great job and I echo your comments and over the last five
years or so that we have been involved, it's gotten better and better and we
appreciate that because it makes us more efficient a nd it's just a better team
when we are able to work that way. Our audit does go through the whole year
and we welcome any questions, comments during the year. If there is any
unusual transactions, you know, we welcome your comments for questions and
we can assist in that process.
Bird: Mr. President.
Nary: Mr. Bird.
Bird: I think it would be a ppropriate now if we could do it is I would make a
motion that we accept the 203 Fiscal Audit so that this can be released to the
public. I would make that motion that we a ccept this audit fort he fiscal year
2003.
Rountree: Second.
Nary: Been motioned and second to accept the audit report prepared by Balukoff
Lindstrom Company for the audit report for the previous fiscal year ending
September 2003. All those in favor say aye.
MOTION CARRIED: ALL AYES
Item 4.
Wastewater Treatment Plant Facility Plan Update by Brad
Watson:
(
Meridian City Pre-Council Meeting
January 27,2004
Page6of19
Nary: Mr. Watson.
Watson: Thank you, Mr. President. Madame Mayor, Council members. We got
a lot of ground to cover tonight, so I am going to try and be brief and get through
an introduction. First of all, we thank you for the opportunity to present this
wastewater facility plant. This is a big planning document. This is a 20-year plan
for the whole wastewater system and a lot of times wastewater is out of sight and
out of mind, but it's pretty big to us. This all began about a year and one half ago
when Carollo came here and presented a little Power Point Presentation for you
on what they were going to do. Here we are a year and one half later with a final
draft document for your review and approval. On part of the requirement of the
facility plan through DEQ is that it be - that we have a public hearing. We held
that January 1 ih and as Gary said it was well attended by staff, nobody from the
public showed up. To my knowledge, no written comments have been received,
although it's been publicly advertised. So, there is either apathy or I don't know
what it is.
Bird: Everybody was satisfied. Job well done, I guess.
Watson: Well, we will continue to believe that, I guess. What we have got
tonight is a three-part presentation. First of all is a study that Carollo completed
on the Wastewater Treatment Facility that's kind of the meat of the presentation.
The second component is an update to the Collection System Master Plan that
JUB did. I will just briefly go over that and you can certainly ask any questions
about that if you want. The third component the DEQ requires is a financial
analysis of the sewer system - the management of the sewer system and for
better or worse, I completed that and I think I forwarded that to you a week or two
ago. It's also been sent to the finance department for their review. The final
outcome of all of this that we are hoping for is a resolution by the City Council
adopting this as the official Wastewater Plant of the City. The reason we need
that is as you will see a little later some of these costs are fairly high and we want
to very seriously look at applying for loans through the state. So that's the final
outcome that I am asking for from you guys, not tonight, but here in the not too
distant future. With that, I will just introduce - first of all, we have a good
representation of staff here tonight. Obviously, you all know Gary our Public
Works Director is here. John Shawcroft, our Wastewater Superintendent, who is
the face of wastewater around here, as we like to call him.
Nary: High praise isn't it?
Watson: Yes, it is high praise. We have Lynn Grady, our staff engineer and Clint
Dolsby our new staff engineer and from Carollo Engineers we have Stewart
Hurley sitting here, Bill Banko and the Project Manager for this study is Tim
Teacup, who will - I will turn it over to him and he will go through this Power
Meridian City Pre-Council Meeting
January 27, 2004
Page 7 of 19
Point Presentation. I do have handouts so I will hand those out as he begins.
Thank you.
Teacup: Okay, is this on? Thanks, Brad. I feel like a talk show host. I wanted
to stand over on this side of the room; I hope that's okay so I can work the
computer as I speak. Thanks for your introduction, Brad. As Brad said, I was
able to come here several months ago to kick off this project and layout our plan
of a ction for evaluating the different facilities they have 0 ut at t he Wastewater
Treatment Plant and I am very pleased to be able to come back tonight and
present the results of our study and before I begin I would like to say that we
have been fortunate to work closely with the staff, both the Public Works
Department staff and the Treatment Plant staff. They were very helpful and
made it a very smooth project for us up to this point. We still have to have our
facility plan approved by DEQ and that was submitted about a month and one
half ago and so we are expecting their comments and approval in the near term.
So, this is a quick outline of my presentation this evening and after the
introduction I am going to talk about the reasons why it's important to plan for
growth and expansion of the Wastewater Treatment Facility and to stay ahead of
the population growth curve that you have here at the City. Then I will talk about
project goals, both general and specific to this particular treatment plant. The
plans for a phased expansion are the portion of the presentation where I'll show
the different phases and the costs associated with upgrading the Treatment
Plant. To summarize that briefly, the results of the study showed that the
Treatment Plant is going to - to keep up with future growth we looked at a 20
year planning period starting in 2003 and ending in 2023 and the population
projection's that we looked at showed that the growth of the City, the users of the
Treatment Plant were going to roughly double in that timeframe - go from about
40,000 to 80,000 contributors to the wastewater flow. Currently, the
infrastructure that you have in place at the Treatment Plant is valued somewhere
between $22-$25 million, in that range. We are talking about doubling the
capacity of that plant and the costs associated with that are on the order of
approximately $60 million and those are to be spread out in this phased
expansion over the next approximately 15 years with the majority of these new
facilities being required within the next 2 to 4 years and then kind of tailing off
after that. So, with that being said, I'll move forward here. You are probably all
familiar with the location of the City's Treatment Plant on Ten Mile Road between
Ustick and McMillan. This is a site plan and I apologize, it's a little bit hard to
see, but this is kind 0 f an a erial views site plan 0 f t he Treatment Plant and it
shows lots 0 f t he big tanks and unit prosthesis t hat are available t here. I will
come back to this later and show you where we are going to be adding facilities.
To talk about reasons to do this facility plan, why should we plan now for the
future in terms of wastewater? Number 1, it's a requirement by the State of
Idaho DEQ and by Federal Government EPA to go ahead and update the facility
plant as we reach the capacity of the existing facilities and so once we got to that
point, the City decided to authorize the study. We want to do it so that we have a
carefully planned expansion so that we can add things in the future beyond this
Meridian City Pre-Council Meeting
January 27,2004
Page 8 of 19
20-year planning period, so it's easy to do that. We want to allow for financial
planning for these costs, this large price tag that we are talking about and ensure
that the growth, these next 40,000 residents pay their own way for wastewater
treatment. Also, very important, we are insuring protection of the environment by
expanding these things before we need to. General goals of a planning project,
we want at least for wastewater treatment, we want to meet capacity increases
for growth, we want to be aware of stricter discharge regulations that are
implemented from federal government, the state government. We want to
replace old and failing equipment, so that we have a reliable and maintainable
treatment facility and we want to be good neighbors to the residents surrounding
the treatment plant so we took these things into account. Now the population
projections I described this briefly before, but this is a relatively steep growth
curve from 1990 to 2000 and we have projected it on about the same rate
through the next 20 years and it shows that doubling of population and
essentially doubling of wastewater flow. This shows more specifically the flows
at the treatment plant. There is average day flows and then there is a diurnal
pattern, so everyday there's the average flow, but flow goes up and down
throughout the course of the day as people take showers in the morning, flush
toilets and t hat kind of thing and so there was these different peak f lows and
these show the ratio of the peak flows and we need to take all of these into
account when we are sizing the different unit prosthesis. I mentioned discharge
regulations before and the current requirements that the City is permitted to
discharge will be extended into the future, but in addition, the DEQ and EPA are
currently reviewing a study that calls for a 78 percent reduction and phosphorus
to the Boise River. This means that some of the Treatment Plant prosthesis
needs to be changed and upgraded to reach a low phosphorus level so we have
taken that into account when we looked at those processes during this plan.
Those regulations are currently still under review by DEQ. So more specifically
for MeridIan, we looked at upgrades necessary for this 20 year planning period
and presented cost estimates and timing for implementing those improvements
and another goal was to assist the City in receiving a low interest loan from the
state and then have a revolving loan fund program for wastewater projects and
there are requirements that we had to comply with through our study and
submittal to DEQ that makes that program available. This is a schematic that
shows various processes at the Treatment Plant and I won't take the time to go
through each one of these, but I wanted to show this schematic so that I can
explain how we broke this up into different individual process areas at the
Treatment Plant and we started at the beginning where the water comes into the
plant and worked our way through the end of the plant with some different
technical memoranda. Each one of these memoranda we looked at capacity of
that particular process, the ability to meet regulations, maintainability these other
criteria that I discussed earlier. So here is a look at these seven different
preliminary design/memoranda that we did. The first one kind of sets the stage
for the next six and that sets the design criteria, sets what population that we are
going to design for flows to the Treatment Plant and those kind of things. Then
these next five memoranda talk evaluate specific process areas and then Memo
Meridian City Pre-Council Meeting
January 27, 2004
Page 9 of 19
No.6 we looked at the utilities system to support those process areas and NO.7
was a summary report, which summarized all this and put it into the right format
for the state to review. So, as an example the first process area we looked at the
head works, it's a relatively simple expansion. These are hydraulic structures so
if the flow doubles the structure that's required is twice as big. The next
secondary a nd tertiary treatment a reas as the treatment p Ian a re a little more
involved and this shows costs comparison for these specific areas that we looked
at. We looked at expanding the existing process versus implementing some new
prosthesis and in this case it was less costly to expand the existing process
because of the good job that the City staff and the previous consultants had done
at the treatment plant leaving provisions for expansion of the existing processes.
We let that bio-solids treatment and reuse recycling of bio-solids if you want to
use that term and we looked at production of class "A" bio-solids maintaining
production of class "A" bio-solids because they are class "A" means that the bio-
solids are essentially pathogen free and they can be given away to the public or
sold if the opportunity arises. So we wanted to maintain that high level of
treatment. We looked at some alternatives, including alternatives for composting
or sledge drying, which could be implemented in the future if the requirement for
disposal options arises. If currently your land disposing your bio-solids at farm
fields and t hose farm fields continue to shrink as development progresses, so
with these alternatives, the product would be easier to sell or give away in bulk or
that kind of thing. It produces a drier product. So, again with that site plan the
recommended improvements were broken up into two phases. Phase one
shows several new unit prosthesis being constructed and you will notice that a lot
of these new prosthesis are the same size tank as the ones right next to that and
the reason for that is redundancy reasons so that anyone of these three aeration
basis, for example, can be taken out of service and the capacities maintain in the
other two. Phase two we are adding another set of improvements at the
treatment plant. It's smaller than the phase one and the reason for that is
because the plant currently is nearing it's capacity and by implementing these
projects sooner, we were able to extend that capacity immediately, which is good
for the future. So, we estimated costs for these different upgrades and put them
in this table where we project those over time. So, this shows the target start
date of these projects and this lists the costs of the individual process areas.
Some of these projects are already included in the current city budget and are
already under way. So, for t he Phase 0 ne estimated costs we a re looking at
upgrading essentially every process area in the treatment plant to some degree
and the total cost is about $13 million and this cost will be broken up into two or
more projects to be implemented over the next three to four years. Phase two
recommends about $3 million worth of construction and that's future projects
anticipated around the year 2010. So, in summary, the recent explosive growth
here in the City and coupled with reliability issues out of treatment plant required
that we upgrade the plant. We are recommending two phases of construction for
that: one in the near term and one six years down the road approximately. With
that I would like to invite any questions or comments on the facility plan. The
document is available in the Clerk's Office.
Meridian City Pre-Council Meeting
January 27,2004
Page 10 of 19
Nary: Council is there any questions?
Rountree: Mr. President.
Nary: Mr. Rountree.
Rountree: I have a couple of questions. One, you indicated that the plan had
been submitted to DEQ, a month a half or so ago. Is there any regulatory or
statutory response time for them to get back to the City or can they take as long
as they want?
Teacup: They can take as long as they want. They typically respond within 30-
60 days has been our experience with these and I have been in contact with
some individuals over there so I know that they are actively reviewing the plan.
We did submit some preliminary memoranda, some of our preliminary work to
DEQ to get them to take a look at that. They gave us conditional approval of
those memoranda before we took off and developed the work on the rest of the
treatment plant prosthesis. So, they have given us preliminary approval of the
population's projections and the goals that (inaudible) the project.
Rountree: Are you comfortable with the delay as not due to their dissatisfaction
with the plan, but just their normal work?
Teacup: Yes. I don't anticipate they will have problems with the
recommendations.
Rountree: You have indicated on the approximate dollar amount and in one of
your slides you have identified allows for financial planning. Was that part of this
contract -- put together an outline for the financial planning that might need to be
done in terms of identifying - you identified low interest loans from the state, but
any other grant potentials that we might take advantage of - is that part of your
agreement?
Teacup: No, that was not part of our scope, but Brad and we worked together a
little bit on that. I don't know if you want to address that, Brad.
Watson: Council Member Rountree, Madame Mayor and Council President.
We did not at the time, a year and one half ago, include in their scope analyzing
financial options other than to make sure that this plan conformed with all state
requirements to be eligible for the State Revolving Loan Fund. The financial
analysis the DEQ requires as part of this plan is simply a rate. What is this going
to do to the monthly rates of the users? It doesn't require at least for the
submittal, a financial plan that says how are you going to pay for all these capital
improvements over the years. We will do that, but that's not part of the DEQ
submittal.
Meridian City Pre-Council Meeling
January 27,2004
Page 11 of 19
De Weerd: Mr. President.
Nary: Madame Mayor.
De Weerd: I guess I understand you will do it, but those are some pretty mind
boggling numbers and it's certainly something we really need to concern
ourselves with as we move forward. The Sewer Treatment Plant has always
been very proactive and that is because we plan and make sure that the
financing - now we just went through some rate adjustments and it's certainly
easier to look at it on an annual basis, rather than, you know, three years they
have this major hit. So, I hope we can get those kind of numbers and see what
kind of grant opportunities there are. Because there will be other things than just
the Sewer Treatment Plant that we need to look at infrastructure costs for.
Watson: Yes, Madame Mayor. There are a lot of points there that I can touch
on. I have done some preliminary research into the grant system. T hey are
basically unavailable to City's like this that is not rural or low income. There are
some planning grants. We are past that stage now. We increased monthly
rates. I think those took effect August, September of 2002 and Lynn Grady is
actively working on an updater check on those rates right now. So, we are
addressing that. As far as the impact of this project on the monthly rates. The
third part of this little presentation I was just going to touch on that a little bit
unless you have more questions for Tim over here.
Nary: No questions.
De Weerd: Thank you.
Watson: I will move on real quick to the second and third part. Thank you, Tim
for doing that. It was good. If I could just take a second, I am going to pull up the
Master Sewer Plan so everyone can see it. I think it should be in the packets
sent to you several weeks ago too. Obviously, no one can see it from where you
are sitting. The main point to take out of the Sewer Master Plan update is that
there really aren't that many significant changes. What they did was take the
new Comprehensive Plan, take those land uses and plug in those flows into our
old model. In essence, we found out that we are pretty much okay. We had
some higher densities in some places and lower in others, but all in all we seem
to be okay. The one thing - we did make some adjustments in certain areas just
based on the experience we've had with (inaudible) coming in over the last
couple of years - some problem areas. The one thing that I do need to point out
is that's a little different is there is a new sewer trunk line identified along Chinden
Avenue between Linder and Locust Grove that has never shown up. It was
determined after looking at some more aerial mapping - a little better aerial
mapping and a little more modeling that this is going to be required. This effects
the Paramount Subdivision and any of those undeveloped parcels up along
Meridian City Pre-Council Meeting
January 27, 2004
Page 12 of 19
Chinden, all along through there. So, you will probably be hearing about that in
months, years to come. We will get a new computer model - everything is pretty
much status quo other than a couple of little quirks and that one big item up
along Chinden. After I made the initial introductions, our consultants on that
project did come in. I didn't ask them to present anything. I think they are here
for entertainment value, which is really sad to say. We have Steve Bienton on
the left in the back row, Rich Weibe right there and the project manager was Phil
Krichbaugh, who you have all probably seen before from JUB. They have done
a really good job. The intent when we began this project was that I would update
the sewer plan. Well, I didn't quite have time and if you recall, I came to you in
August and asked for authorization to have JUB do it and it really put them in a
crunch. They did a good job. I will pause right there. Are there any questions on
the Sewer Master Plan? I am just gOIng to wrap up with the financial plan real
quick.
De Weerd: We are all waiting for the financial.
Watson: I trust that I sent this out to you. I believe I did. I just took a real quick
look at what this project would do to the sewer rates. Those are big numbers.
We are looking at somewhere in the neighborhood of $18-$20 million over the
next 20 years. But, really the amount of those improvements that can be
attributed to existing users is relatively - and I say relatively small - it's kind of a
(inaudible) it's over $3 million. Those improvements are ones that effect existing
users and future users. Those are like increases in treatment levels, increases in
redundancy so that these guys can maintain the facilities they have. So, when I
go through and look at this a little over $3 million and (inaudible) it over 20 years
and that's just - this is a draft number, mind you - we are looking at about
$200,000 a year that must be covered by existing users or by the rate payers. If
we use our population projections over the next 20 years, we start out - about 17
cents per thousand gallons per month increase.
De Weerd: (Inaudible) to what?
Watson: Right now, the rate for each thousand gallons is $2.78. So, I think
that's in the neighborhood of a 7 or 8 percent increase, due only to these items.
As the population grows, that cost can be spread out, obviously, over more
connections, so in 20 years it should be - it should decrease to around 10 cents
per thousand gallons. So, that is the affect of these proposed improvements on
the monthly rates. Also, in this little analysis, I just looked at what we need to
build just to serve future development and that comes in right around $11 million
and a really rough calculation looking at the number of users that we have
coming equates generally grossly to about to about $1,275 per connection, which
is significant. That would be above and beyond the assessment fee that we are
charging right now and that's only for treatment that doesn't include collection.
We are going to put together a complete financial plan, not as part of this DEQ
Meridian City Pre-Council Meeting
January 27,2004
Page 13 of 19
submittal, but as part of a rate increase and fee increase this spring. With that, I
would entertain any questions.
De Weerd: Mr. President.
Nary: Madame Mayor.
De Weerd: So, does that take into account - didn't you hire a consultant to look
at sewer assessment for a trunk line assessment fees?
Watson: Madam Mayor, no. I haven't. I have those and I have done the study.
I presented those to BCA last summer. They asked for additional information
and calculations and examples. I simply have not been back to BCA since then,
but it is - since I have the results of this study, I can make those even better, I
mean I have the backing. I had been working on some older numbers at the
time, so that's why I said this spring this will happen.
De Weerd: That should compliment the two, but will that assist in being one
other way of looking at the formulation or formula?
Watson: Yes, it will. We have to be very careful with these future costs that we
don't turn them into an impact fee. They will somehow be reflected at least in a
certain way in assessment fees. We may have to go down the impact fee road
and that's a fairly cumbersome process if I understand that statute right.
De Weerd: So, you want a follow up?
Nary: Sure.
De Weerd: So, on the trunk line assessments, you're thinking maybe this
spring?
Watson: Yes.
De Weerd: And spring is March?
Watson: Well, I would probably be able to get on the agenda at BCA for their
March meeting -
De Weerd: Okay.
Watson: If I can somehow get on this agenda for shortly thereafter or at least
first review - probably an official adoption. I guess that's at your wishes, but-
De Weerd: Do you want to run those by Council before you take it to the BCA?
Meridian City Pre-Council Meellng
January 27, 2004
Page 14 of 19
Watson: Maybe briefly, yes. It would obviously be in draft form, but - I hate to
bog you down with this because I knew you'll have at least two looks after I go to
BCA, but I can certainly do that.
Nary: Council do you have other questions? No. Just one that I guess, I have
Brad. Timing wise it seems a little strange, I mean you are asking basically for
us to pass a resolution or some motion or something accepting the plan, but we
don't - we are sort of committing to some degree to the schedule of
improvements, but we are not going to get the financial plan that the money is
available to do that for another couple of months. Is that just cause of the timing,
we just have to do it that way?
Watson: It could be and when I ask for the resolution I don't anticipate that being
in the next couple of weeks. We need to get DEQ's comments back and see if
we need to rework anything and get the collection's system document finalized. I
anticipate this to be like a two-month process. Hopefully, that will somewhat
coincide with at least the draft financial plan.
Nary: So, we could hold off at least on that and have that as part of the
discussion of that draft financial plan and then schedule that at the same time
with the pre-council session and then we could have a resolution or something
after that.
Watson: Sure, I think that would work great. Thank you very much.
Nary: Thanks for bringIng all your gang with you.
***End of Side 1 ***
Item 5.
Discussion of Ice Skatinq Facilitv:
Nary: Next item is the ice skating facility. There is a memo that is part of your
packet and I don't know that there was a presentation, Madam Mayor, on this or--
De Weerd: Mr. Nichols can introduce the parts he needs to - so we kind of know
the direction Council is going.
Nichols: Mr. President, Madame Mayor and Members of the Council. Some
months ago I did a memo to the Mayor and Council that outlined additional
information that needed to come from the Council in order for me to proceed with
drafting a Memorandum of Understanding with the Ice Skating Facility group.
The tentative idea is to have that facility on the Borah property on the corner of
Cherry Lane and McDermott, which the City has about 30 acres there. The
group needs to know when the City will have infrastructure available, so that
when they go to potential donors they can say here is the City's plan for when
those things will be there. So, the donors will know when they have to come up
Meridian City Pre-Council Meeting
January 27,2004
Page 15of19
with their pledge and t hat sort of thing. So, I have outlined in t he memo the
additional information that I need to be able to go back to that group with some
sort of Memorandum of Understanding and that's - we just haven't had a chance
to have that discussion and for the Council - whether it's three years, ten years,
two years, one year or whatever it is.
De Weerd: Mr. President.
Nary: Madam Mayor.
De Weerd: I had also talked with Charlotte Catlett, she is somewhat leading this
effort and at this point, which might come before the Memorandum of
Understanding they want a letter of intent. I don't know what all planning we'll
need to do for answers they need to have the letter of intent of what those
qualifications -
Nichols: Well, Madam Mayor, Mr. President, Members of Council w hen I met
with Bob Aldridge one of the keystone pieces was when are facilities going to be
out there so that we could actually put up a structure. So, I would think that is
still is a key piece that needs to be in a letter agreement, letter of understanding,
memorandum of understanding, however you want to characterize it that would
set out what the City is willing to do when the City thinks those services will be
there. H ow much ground is going to be made available? H ow might t hat be
located? A lot of those things we have already discussed, but it's the timing of
the infrastructure that I need to go forward.
Nary: Council Members too, one of the things that might be helpful - we haven't
had what I consider a full-blown presentation of this project. It was something
that was brought to the City a few years ago. There has been some discussion
about it, but I know there are at least two of you that probably hadn't heard
anything about it before you saw this memo. So -- Mr. Wardle go ahead.
Wardle: Mr. President and Mr. Nichols, I guess I'll address this to you because
we are talking about the memorandum. I am actually familiar with the project.
One of the questions that I do have before this City commits to a timeline when
we are going to provide services and then obviously when the property will be
zoned and donated and all of the things that need to happen is unlike the
memorandum of understanding that we had WIth Adventure Island Playground,
where that was to be built and then donated to the City, it is my understanding
this group will be operating this ice rink and with that in mind, I believe we need
to see some sort of a plan for the operation of that in conjunction with the City
committing when we are going to provide services and then start the, I guess, our
partnership together. Have they given, Mr. Nichols, any indication as to whether
they are going to provide that at the time that we provide information to them?
Meridian City Pre-Council Meeting
January 27, 2004
Page 16 of 19
Nichols: Mr. President, Mayor and Members of the Council. The group has
formed a non-profit corporation. They received 50 1 (c) (3) status from the IRS,
so they have gone a lot farther than many groups have. They have a board of
directors, which includes, I think one of the Supreme Court Justices is on the -
they have got a pretty broad-based group that has come forward with this
process. In terms of the actual operation they - I know in previous discussions
privately with them that they are looking at putting up two sheets of ice, They
have some Idea with regard to what works in a facility design. We have
emphasized from the very beginning that if this were a situation where they built
this facility on City property and ran it, it would have to be one at least as we staff
represented to them was no cost to the City, it wasn't going to be subsidized by
the City, so they are not going to go forward with a however many million dollar
structure unless they know that they are going to be able to operate it in the black
or at least break even. As far as a business plan that shows how they are going
to market it and those kinds of things, I don't think they have got there yet. They
are trying to focus on raising the money, the pledges to be able to put up the
structure and as they get closer to their goal, they would then begin that process
of laying out what the operational costs would be. There were some other
questions I think we raised in terms of are we going to let commercial vendors
have a food booth inside, is that any concern to the City? There are some other
things that may have been outlined in the memo, we just need you to (inaudible)
- I am sure they would be glad to come and present to you where they are at,
what they have done, where they need to go, but I know that they have hit a road
block in fund raising because they can't really go to a corporation and say we
would like you to donate some money because they can't tell them when it's
going to be built because they know it can't be built until sewer is available.
Nary: Council members. I think we have got really two issues before us. One is
when is facilities going to be available for that site, regardless of what's going to
be there, whether it's the size (inaudible) or anything else. Those are deciSIons
we have to make, but also if there is at least a desire to have a little more
information before proceeding further and for Mr. Nichols to be putting this MOU
together and letter of intent or whatever form we want to use, would that be the
Council's preference? I can get a hold of these folks, Ms. Catlette, Mr. Aldredge
and see if they would be available in the next week or two to come and give us a
little bit more detail. At one juncture in the past, we were lookIng to pattern this
after some other facilities in the Valley like the Optimist Club and some of the
other types of facilities that have been used at long term leases, but you know, I
think t here a ppears to be some questions on folks faces a nd I think maybe-
would that be helpful? Would you like me to do that? I can certainly try to book
that within the next couple of weeks, so that we can proceed on this and move it
along.
Bird: That would be my preference, Mr. President.
Nary: Mr. Strong, do you have any comment on this? If you don't, it's fine.
Okay. Mr. Rountree.
ic.
Meridian City Pre-Council MeElung
January 27, 2004
Page 17 of 19
Rountree: Mr. Nary. If the question is simply whether or not or when sewer is
going to be out there, that IS one thing, but I read in the memo a bunch of other
things that they are asking from the City to take a position on. Though obviously,
the sewer is probably the most costly initial item, there are some things in here in
terms of whether or not the City wants to take over the facility at the end of the
lease, etc., and apparently we need to address. So, I would like more
information and be able to talk to those, but as far as the sewer I think we could
probably give them a projected date on that.
Nary: If the Council is all right, what I will do is try to get a hold of Ms. Catlette or
Mr. Aldridge and try to see if we can schedule it within the next two weeks to
come and give us a little more presentation on what they are really wanting and
give us a little bit more and make those decisions to assist Mr. Nichols in this
MOU because you are looking at some long term commitment for the City to
have a facility there whether we are going to turn it over at the end of the day or
whatever happens to it, so I will ask to do that and we'll put this back on in a
week or two.
Item 6.
Proposed Fees for Picnic Shelters at Chateau Park and
Meridian Settler's Park:
Nary: Next item on our agenda is the proposed fees for picnic shelters. There is
also a memo in your packets about that, basically I think all we are looking for is
we have to have a public hearing on these fees. I think we had another fee
hearing that we already talked about. Is there a way we can combine those, or
do we have to burden us twice with having those things? Great. Well, basically,
I think Council all we are looking for at this juncture is if they are at mind set to
consider these proposed fees from the Parks Department for the shelters that we
set a date. Do we have a proposed date Mr. Berg?
Berg: No we don't.
Nary: Okay, so we can set a date that needs to be at least three weeks from
now, preferably longer] but before people start using them, so before summer.
Berg: Yes sir.
Rountree: Mr. President, if I could add just one thing. Mr. Nichols and I had
discussed some issues and trying to draw up maybe in the ordinance that
includes all parks rather than having to just keep adding - when we build a new
park we add a new fee and so we are going to maybe try and clean that up also
and make sure we are consistent through all the parks maybe with a square
footage of a shelters, something in that nature so that - just because we add a
new park we have to attach that fee the way the resolution is written. So, we are
going to try and take care of that.
,
Meridian City Pre-Council Meeung
January 27, 2004
Page 18of19
Nary: So, we are looking at an ordinance change as well as a hearing date for a
new fee. Do you need us to then by motion set a hearing date? Or do you just
need 0 ur direction or nodding approval tog 0 a head and dot his and set it 0 n
there at some point? When we see it there we know what we are talking about.
Berg: Yes, Mr. President. I think the intent of the Council was not to have fees
or hearing surprise to them when we change things, so this is brought to your
attention and you can tell us to proceed on and we will proceed on and get it as
soon as we can.
Nary: Is there any objection Council then I guess we will be havIng this in the
next six weeks to eight weeks, somewhere in that range.
Bird: Press on.
Rountree: Press on.
Nary: Great. Last one here -- our time has expired and we did have on here a
City Council Meeting Agenda Format. I guess if I could take less than five
minutes.
Item 7.
Discussion of City Council Meeting Agenda Format:
Nary: I did forward to all of you an agenda that is used by the City of Boise and
how their meetings are set up in the groupings that they do, I don't know if
everyone got that. Just to give some food for thought. This is one of the items
that we talked about at the beginning of the year that we wanted to have some
discussion about; obviously tonight our time has run short to do that so we need
to have this again. One of the things I was going to ask at this discussion if Mr.
Nichols within the next week or two could help identify which ordinances we
might need to change. Are we going to look at format changes that might be
some assistance because once we decide what we need then we can assist him
in giving directjon to go ahead and get those changes accomplished so we can
do that, but what's the pleasure of the fest of the Council? How would you like to
go forward on this side of it?
Nary: Mr. Rountree.
Rountree: I agree with that. I think we identify the ordinances that need to be
modjfied, have them in hand and then move forward with whatever stream lining
we need to do and fit results in modification of the ordinance and we get that
done post haste.
Nary: If it's all right then with the rest of Council, what I will do is have this as
another discussion item for next week. Mr. Nichols could - you could do that by
Meridian City Pre-Council Meeung
January 27, 2004
Page 19 of 19
next week, Mr, Nichols, couldn't you? Just identifying which sections we are
going to have to change.
Nichols: Mr. President. Mayor, Members of Council I can do it. The way my
schedule is this week I won't have anything in your packets before Tuesday.
Nary: Oh, that's okay. We will just have further discussion again. The one
agenda I forwarded you was just some food for thought. There are ways and
certainly that's not the only way to do it, but some ways to discuss - kind of kick
off the discussion of how we can group some of these things. The Mayor is gone
next week, sol don't think we are going to finish the discussion why you are
gone. We will try and do that. Are there any other matters then?
Rountree: I have none.
Bird: No.
Nary: I would take a motion to adjourn.
Bird: So moved.
Rountree: Second.
Nary: So moved and second to adjourn the Pre-Council meeting. All those in
favor?
MOTION CARRIED: ALL AYES
Meeting adjourned at 7:04 p.m.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
ATTESTED:
dI~k
WILLIAM G. BERG, JR, CI
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
ITEM NO.
3
REQUEST Audit Report by Balukoff Lindstrom & Company PA
AGENCY COMMENTS
CITY CLERK: See attached
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTH ER:
11()' L-
(1 ~rv
/- ),11
ut(V
IkMfrvvt-0
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become properly of the City of Meridian.
Financial Statements
CITY OF MERIDIAN; IDAHO
September 30, 2003
TABLE OF CONTENTS
Page No.
FINANCIAL SECTION
Independent Auditors' Report...................................................... ......................... ................ 1
Management's Discussion and Analysis...................... ....................... ............................ ..... 3
Basic Financial Statements:
Government-wide Financial Statements:
Statement ofN et Assets....... .............................................................. ............. ............... 12
Statement of Activities.............................................................................................. ..... 14
Fund Financial Statements:
Balance Sheet - Governmental Funds ..................................................._....................... 16
Reconciliation ofthe Balance Sheet of Govemrnental Funds to the Statement
of Net Assets............................................................................................................... 17
Statement of Revenues, Expenditures, and Changes in Fund Balances -
Governmental Funds................................................................................................... 18
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balances of Governmental Funds to the Statement of Activities ................. 19
Statement of Net Assets - Proprietary Funds ................................................................ 20
Statement of Revenues, Expenses, and Changes in Fund Net Assets -
Proprietary Funds ................................... .... ............. ........,............. ......................... ..... 21
Statement of Cash Flows - Proprietary Funds ............................................................. 22
Notes to Financial Statements ........,. ... .......... .................................................................... 24
Required Supplementary Information:
Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget
and Actual - General Fund................ ................................................ ...... ,..................... 41
OTHER lNFORMA TION
Independent Auditors' Report on Compliance and on Internal Control
Over Financial Reporting Based on an Audit of Financial Statements
Perfoffi1ed in Accordance with Government Auditing Standards. ....................... 43
Schedule of Financial Statement Findings ............................................................... 45
Memorandum
Meridian Police Department
January 20,2004
TO:
FROM:
RE:
Chief Musser
Sgt. Fuchs
Vehic1e Quotes
Chief Musser,
The information you requested on January 16, 2004 was gathered. The following are prices on
vehicles, Company, phone number and the contact person:
Company Contact Office Number Cell Number
Peterson Stampede Brian Toone 475-3087 899-0339
Vehicle Year Vehicle Type Color Mileage Price
2004 Intrepid Silver 14,167 $12,800
2004 Intrepid Silver 19,900 $13,500
2004 Intrepid White 12,000 $13,500
Company Contact Office Number Cell Number
Curt Hal Darin Moore 475-7405
Vehicle Year Vehicle Type Color Milea~e Price
2003 Intrepid White 19,000 $12,300
2003 Intrepid Silver 21,000 $12,700
2003 Intrepid White 11,000 $12,800
Company Contact Office Number Cell Number
Dan Wiebold Roger Daniels 466-4615 724-2613
Vehicle Year Vehicle Type Color Mileage Price
2003 Taurus Silver 16,200 $13,800
2003 Taurus Red 20,900 $13,800
2003 Taurus Silver 19,500 $11,700
2003 Taurus Gray 21,100 $11,600
Roger Daniels states that the two vehicles at $13,800 have sunroofs and leather seats and are
certified. This means that the warrant is still good and an extended warranty can be purchased with
the vehicle.
Yltct.- ~C5t tor ~\l\cl.IU i\tch'CL~ 1hanb \.
CITY OF MERIDIAN
PREmCOUNCIL MEETING
AGENDA
Tuesday, January 27,2004 at 6:00 p.m.
City Councii Chambers
1. RolI~ca.U Attendance:
Shaun Wardle Bill Nary
Charlie Rountree Keith Bird
Mayor Tammy de Weerd
2. Adoption of the Agenda:
3. Audit Report by Balukoff Lindstrom & Company PA:
(10-15 minutes*)
4. Wastewater Treatment Plant Facility Plan Update by Brad Watson:
(25-30 minutes*)
5. Discussion of Ice SkatinQ Facilitv:
(5-10 minutes*)
6. Proposed fees for Picnic Shelters at Chateau Park and Meridian
Settler's Park:
(memo attached)
7. Discussion of City Council Meeting Agenda Format:
(5-10 minutes)
"'Approximate allowable time set for agenda item may change depending on
discussion. Please use the designated minutes as a guideline only.
Meridillll City Council Agenda - January 27, 2004 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
** TX CONFIRMATION REPORT **
AS OF JAN 26 '04 10:48 PAGE. 01
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
DATE TIME TO/FROM
01/26 10:27 3810160
01/26 10:28 PUBLIC WORKS
01/26 10:29 12084664405
01/26 10:30 8841159
01/26 10:31 2088840744
01/26 10:32 POLICE DEPT
01/26 10:33 8985501
01/26 10:33 lIBRARY
01/26 10:34 92083776449
01/26 10:35 208 388 6924
01/26 10:36 2088886854
01/26 10:37 208 895 0390
01/26 10:38 laurel
01/26 10:40 208 387 6393
01/26 10:40 ADA CTY DEUELMT
01/26 10:42 8885052
01/26 10:43 CHERRY lANE
01/26 10:44 POST OFFICE
01/26 10:45 IDAHO ATHLETIC C
01/26 10:46 ID PRESS TRIBUNE
01/26 10:47 2088886701
MODE
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
G3--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
CITY OF MERIDIAN
MIN/SEC PGS
00'34" 001
00'26" 001
00'26" 001
00'26" 001
00'25" 001
00' 26" 001
00'24" 001
00'30" 001
00'25" 001
00'29" 001
00'24" 001
00'25" 001
00'25" 001
00'25" 001
00'41" 001
00'25" 001
00'30" DOl
00'33" 001
00'24" 001
00'25" 001
00'25" 001
CMDf:I
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
081
STATUS
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
'(\(t\SC Vof;\ tor t'IJ.!C\ \C... I\101\C~- \ r l(}..J \\U ~~
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~ IDAHO ~~
/y
MA. YOR
Tammy de Weel'd
CITY COVNCTL MEMBERS
Shaun Wardle
Williilm L. M. Ni:lry
Charles M, Rnuntree
Keith Bird
;l;1~i:t
1903
I.EGAL DEPARTMENT
(208) <l96.9272 . f.'AX 466-4405
PARKS & RECREATION
(208) 888.3579 . Fox 898-5501
PUBI.1C WORKS
(lOB) 8W!-5500' I-ax BS7-J297
BlIlWING Dl:!PARTMENT
(208) SS'! .221 J - Fax 887.}297
PLANNING & ZONING
(208) 884-5533 . Fax 888-6854
NOTICE OF PRE-COUNCIL MEETING
MERIDlAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, January 27, 2004 at 6:00 P.M. The Meridian City Council will be
discussing agenda items which are on the regular scheduled City Council meeting as
well as the following issues:
MAYOR
Tammy de Weerd
(\tG\SC ?Q/". to( r\JB c N ~f\ ( -(..., - \/~ 'C\J\ \($ ~ ~
'U~:
'I ."
T""'"~" ~". . LEGAL DEPARTMENT
,~~ ."r''': ." (208) 466-9272 . FAX 466-4405
~ P / CITY OF rh~~j:i' PARKS & RECREATION
L/Vl erldl;;';;~:~t; '\/ (208) 8:~:~;~ :~~;:8-5501
lD ,-\H 0 ,I (208) 898-5500 . Fax 887-1297
)'/
~//
qmcE
i 1903
BUILDING DEPARTMENT
(208) 887-2211 . Fax 887-1297
PLANNING & ZONING
(208) 884-5533 . Fax 888-6854
CITY COUNCIL MEMBERS
Shaun Wardle
William L. M. Nary
Charles M. Rountree
Keith Bird
NOTICE OF PRE-COUNCIL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on
Tuesday, January 27,2004 at 6:00 P.M. The Meridian City Council will be
discussing agenda items which are on the regular scheduled City Council meeting as
well as the following issues:
- Audit Report by Balukoff Lindstrom & Company PA
- Wastewater Treatment Plant Facility Plan Update by Brad Watson
- Discussion of Ice Skating Facility
- Proposed Fees for Picnic Shelters at Chateau Park and Meridian Settlers
Park
- Discussion of City Council Meeting Agenda Fonnat
The public is welcome to attend the meeting.
DATED this 23rd day of January, 2004.
\\\11 tl H I UJ1t;.
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- -
- -
-
33 EAST IDAHO AVENUE. MERIDIAN, IDAHO 83642. (208) 888-4433
City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 . Finance & Utility Billing Fax (208) 887-4813
i
!
** TX CONn", !ArrON REPORT ** RS OF JAN 26 '04 11:27 PRGE,01
CfTY OF MERfDIAN
DRTE TIME TO/FROM MODE MIN/SEC PGS CMDIl smTUS
15 01/2611:103810160 EC--S 80'38" 001 083 OK
16 01/26 11: 11 PUBL! C WORKS EC--S 00'21" 001 883 OK
17 01/26 11:12 12084664405 EC--S 00'23" 001 083 OK
19 01/26 11:14 8841159 EC--S 00'22" 001 083 OK
28 01/26 11:152088840744 EC-S 00'21" 001 083 OK
21 01/26 11:16 POLICE DEPT EC--5 00'22" 001 083 OK
22 01/26 11:17 8985501 EC--5 00'21" 001 083 OK
23 01/26 11:18 LIBRARY EC--S 08'25" 001 083 OK
24 01/26 11:1892083776449 EC--S 00'21" 001 083 OK
25 01/2611:192083886924 EC--5 '30'24" 001 083 OK
26 01/26 11: 20 2008886854 EC--S 00'21" 001 083 OK
27 01/26 11:21 RLL AMERICAN iNS EC--S 00' 21" 001 083 OK
28 01/26 11: 22 208 895 0390 EC--S 00'21" 081 083 OK
29 01/26 11:24 208 387 6393 EC--S 00'21" 001 083 OK
30 01/26 11: 24 ROR CTY DEVELMT EC--S 00'21" 001 083 OK
31 01/26 11:26 8885052 EC--S 00'22" 001 083 OK
32 01/26 11: 26 CHERRY LANE EC--S 00'25" 001 083 OK
'\lLG.-SL ~Qst tor ~u Ulu NotiCL-' - JVl4i'}/{S, \_
CITY OF MERIDIAN
PRE-COUNCIL MEETING
AGENDA
TlIesday, January 2.7, 2004 at 6:00 p.m.
City Council Chambs:rs
1. Roll-call Attendance:
_ Shaun Wardle _ Bill Nary
_ Charlie Rountree Keith Bird
_ Mayor TammY'deWeerd
'!. Adoption of the Agenda:
3. Audit Report by Balukoff Lind&trom & Company PA:
(10-15 minutes.)
4, Wastewater Treatment Plant Facilitv Plan Update by Brad Watson;
(25-30 minutes.)
5. Discussion of Ice Sl(atinq Facilitv:
(5-10 minutes.)
6. Proposed Fees for Picnic Shelters at Chateau Park and Meridian
Settlers Park;
(memo attached)
7. Discussion of City Council Meeting Agenda Format:
(5-10 minutes)
* Approximate allowable time set for agenda item may change depending on
discussion. Please use the deSignated minutes as a guideline only.
Meridi>n City C_oll A~ - J""""TY 21, <004 1'0801 or!
All mal",;,I, pr...."'4.( pubUo me<ling. oboll b<,romol'f"l'<r1y of\h.o CltyofMoridi....
Anyone d..iring sc.:OmPIO<laUOlI for meohiliti<<,el>.lod 10 <10_""":11,,, h..n.g.s
pI= col1t1CllbO Cily O",k', 0tIi.. 01888-4433 >11."" 48 hn.... lrior 10 Ihc public mooting.
(
** TX CONFIRMATION REPORT **
AS OF JAN 26 '04 11:40 PAGE. 01
CITY OF MERIDIAN
01
02
03
04
05
06
DATE TIME TO/FROM
01/26 11:28 POST OFFICE
01/26 11: 29 IDAHO RTHLET Ice
01/26 11:30 887 0816
01/26 11:31 ID PRESS TRIBUNE
01/26 11:32 2088886701
01/26 11:39 laurel
MODE
EC--S
EC--S
G3--S
EC--S
EC--S
EC--S
MIWSEC PGS
00'29" 001
00'21" 001
00'39" 001
00'21" 001
00' 21" 001
00' 22" 001
CMDlt
083
083
083
083
083
083
STATUS
OK
OK
OK
OK
OK
OK
YlLo..<)~ ~ost tor ~ulrllu NotiQ"'~ IVllti'1/C~~_
CITY. OF MERIDIAN
PRE-COUNCIL MEETING
AGENDA
Tuesday. January 27, 2004 at 6~OO p.m.
City Council Chambers
1. Ron-cail Attendance;
Shaun Wardle _ Bill Nary
_ Charlie Rountree _ Keith Bird
_ Mayor Tammy de Weerd
2. Adoption Of the Agenda:
3, Audit Report by Baiukoff Lindstrom & Company P A:
(10-15 minutes.)
4. Wastewater Treatment Plant Facility Plan Update by Brad Watson:
(25.30 minutes'")
5. Discussion of Ice Skatinq Facility:
(5-10 minutes")
6. Proposed Fees for Picnic Shelters at Chateau Park and Meridian
Settler's Park:
(memo attached)
7. Discussion of City Council Meeting Agenda Format:
(5.10 minutes)
~ Approximate allowable time set fOJ agenda item may change depending on
discussion, Please use the designated minutes as a guideline only.
Moridian C'ly Council AgoM:. - JMIIllI)' 27, 20(14 Pag~ I ~r I
All nlOtcl'i.l. pre:l<ll1.ed41 p"blio mettior;. ob.olI tx:.comc pr~ of tho CityofMcridi.n.
Allyon~ de.iri.nll_ommodatian for dillllh~itics tab[ed 10 dooum=f. Wid/or heoring.s
pleosc c.omact llIe Cily C1ork's otfi~ at S&&-44n lli le:lSl4S bQlln prior to tho publ;" meeting.
March 18, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
March 23, 2004
ITEM NO. ..5.,., A
REQUEST Approve minutes of January 27, 2004 City Council Regular Meeting
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
yJJ
~
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, January 27,2004 at 7:00 p.m.
City Council Chambers
1. Roll-call Attendance:
x
X
Shaun Wardle
Charlie Rountree
X
X Bill Nary
X Keith Bird
Mayor Tammy de Weerd
2. Pledge of Allegiance:
3. Community Invocation by Shawn Reagan, Pastor at Church of God
Seventh Day: Presented
4. Adoption of the Agenda: Approved
5. Consent Agenda:
A. Findings of Fact and Conclusions of Law for Approval: AZ 03-
023 Request for annexation and zoning of 11 acres from RUT to
R-8 zones for proposed Soda Sprinqs Subdivision by JLJ
Enterprises, Inc. - 2310 and 2384 East Victory Road: Approve as
amended
B. Findings of Fact and Conclusions of Law for Approval: PP 03-
027 Request for Preliminary Plat approval of 59 building lots and 8
other lots on 11 acres in a proposed R-8 zone for proposed Soda
Sprinqs Subdivision by JLJ Enterprises, Inc. - 2310 and 2384
East Victory Road: Approve as amended
C. Findings of Fact and Conclusions of Law for Approval: CUP
03-043 Request for a Conditional Use Permit for a Planned
Development for a mix of single-family detached residential lot
sizes a nd a menities for proposed Soda Sprinqs Subdivision by
JLJ Enterprises, Inc. - 2310 and 2384 East Victory Road:
Approve as amended
Meridian City Council Agenda - January 27,2004 Page] of 5
All materials presented at pub lic meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting.
D. Findings of Fact and Conclusions of Law for Approval: V AR
03-019 Request for a Variance for an additional Time Extension for
recording of the Final Plat for Schwenkfelder Tire Subdivision
(fka Commercial Tire Subdivision) by Pinnacle Engineers, Inc. -
west of South Meridian Road and south of West Franklin Road:
Approve
E. Findings of Fact and Conclusions of Law for Approval: VAR
03-020 Request for a Variance for a Time Extension for recording
of the Final Plat for Heartwood Subdivision by Pinnacle
Engineers, Inc. - northwest corner West Franklin Road and
Northwest 10th Street: Approve
F. Findings of Fact and Conclusions of Law for Approval: CUP
03-054 Request for a Conditional Use Permit to modify commercial
to include four out pads, 25,000 square foot retail and include
Phase II of office complex in C-N and R-40 zones for Devon Park
Subdivision No.1 & 2 by Hopkins Financial SelVices, Inc. - 824
East FailView Avenue: Approve
G. Findings of Fact and Conclusions of Law for Approval: CUP
03-055 Request for a Conditional Use Permit to construct a 25,000
square foot retail building with a drive up window in a C-N zone for
Devon Park Subdivision No.1 & 2 by Hopkins Financial SelVices,
Inc. - 824 East FailView Avenue: Approve as amended
H. Findings of Fact and Conclusions of Law for Approval: CUP
03-049 Request for a Conditional Use Permit for an Emissions
Testing Center in a C-C zone for Hark's Corner Emission Center
by L&J Capital Ventures, LLC - 1651 West Franklin Road:
Approve
I. Findings of Fact and Conclusions of Law for Approval: AZ 03-
026 Request for Annexation and Zoning of 5.11 acres from RT to
C-G and I-L zones for Cortabitarte Annexation by Jack
Cortabitarte - south of East FailView Avenue, and west of North
Eagle Road: Approve
J. Findings of Fact and Conclusions of Law for Denial: AZ. 03-
021 Request for annexation and zoning of 114.52 acres from RUT
to R-8 (PO) and C-G zones for proposed Redfeather Estates
Subdivision No.2 by Packard Estates Development, LLC - south
of East Ustick Road and east of North Eagle Road: Re-notice for
p/h for redesign on 3-2-04
Meridian City Council Agenda - January 27,2004 Page 2 of 5
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
K. Findings of Fact and Conclusions of Law for Denial: PP 03-
024 Request for Preliminary Plat approval of 302 building lots and
28 other lots on 90.29 acres in a proposed R-8 (PO) zone for
proposed Redfeather Estates Subdivision No.2 by Packard
Estates Development, LLC - south of East Ustick Road and east of
North Eagle Road: ReMnotice for p/h for redesign on 3-2-04
L. Findings of Fact and Conclusions of Law for Denial: CUP 03M
041 Request for a Conditional Use Permit for a Planned
Development for single-family residential use with reduced
setbacks, lot sizes, lot frontages, house sizes and increased block
lengths for proposed Redfeather Estates Subdivision No.2 by
Packard E states Development, LLC - south of East Ustick Road
and east of North Eagle Road: ReMnotice for p/h for redesign on
3-2-04
M. Findings of Fact and Conclusions of Law for Approval: CUP
02-004 Request for Revocation of a Conditional Use Permit
granted by the City of Meridian for John Nesmith for Meridian
Automotive - 505 North Main Street: Approve
N. Resolution No. 04-419 Fire Truck Surplus
Equipment to Duly Organized Fire Districts for Idaho: Approve
O. Approve Pawnbrokers License for Hi~h Speed Cash and Pawn
- 2053 East Fairview Avenue #104: Approve
P. License Agreement with Nampa & Meridian Irrigation District-
Black Cat Pressure Sewer Proiect: Approve
Q. Franklin Road Re-build Proiect - Sewer & Water Contract
Authorization: Approve
R. Ea~le Road Waterline - Bore Proiect: Approve Design &
Easement Negotiation JUB $6,925.00
S. Headworks Expansion Proiect: Approve Carollo Engineers for
construction services $79.372.00
6. Department Reports:
A. Finance Department - Stacy Kilchenmann
1. Finance Report: Presented
Meridian City Council Agenda - January 27, 2004 Page 3 of5
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting,
B. Mayor's Office
1. Proposal I Selections of City Car for Mayor's use:
Approve purchase
7. (Items Moved from Consent Agenda)
8, FP 03-072 Request for Final Plat approval of 45 building lots and 5 other lots
on 21.24 acres in an R-4 (PD) zone for Bridaetower Crossin" No.5 by
Primeland Development, LLP - east of North Ten Mile Road and south of
West McMillan Road: Approve
9, Continued Public Hearing from December 16, 2003: RZ 03-009 Request
for a Rezone of 6.39 acres from C-N to R-8 zones for proposed Stapleton
Subdivision by Wardle and Associates - 3680 West Ustick Road:
Attorney to prepare Findings of Fact and Conclusions of Law for Denial
10, Continued Public Hearing from December 16, 2003: PP 03-019 Request
for Preliminary Plat approval of 40 building lots and 7 other lots on 5.93 acres
in a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road: Attorney to prepare Findings of Fact
and Conclusions of Law for Denial
11. Continued Public Hearing from December 16, 2003: CUP 03-034
Request for a Conditional Use Permit for a Planned Development for a 41-lot
subdivision to include a reduction in minimum size lots, size of homes,
minimum square footage on main floor of multi-level homes, and setbacks in
a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road: Attorney to prepare Findings of Fact
and Conclusions of Law for Denial
12. Public Hearing: RZ 03-011 Request for a rezone of 9.34 acres from J-L
to R-15 zones for proposed Mayfair Commons Subdivision by Wildwood
Development, LLC - 1125 East Pine Street: Attorney to prepare
Findings of Fact and Conclusions of Law for Denial
13. Public Hearing: PP 03-031 Request for Preliminary Plat approval of 38
building lots and 17 other lots on 12.74 acres in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC - 1125 East Pine Street: Attorney to prepare Findings of Fact and
Conclusions of Law for Denial
14. Public Hearing: CUP 03-057 Request for a Conditional Use Permit for
multi-family residential subdivision requesting reduced setbacks, parking
Meridian City Council Agenda - January 27, 2004 Page 4 of 5
All materials presented at public meetings shall become property of the City of Meridian,
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
standards, and dimensional requirements in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC - 1125 East Pine Street: Attorney to prepare Findings of Fact and
Conclusions of Law for Denial
15. Executive Session per Idaho State Code 67-2345(1)(c): No decision
Meridian City Counci I Agenda - January 27, 2004 Page 5 of 5
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
Meridian City Council Meeting
January 27. 2004
The Regular Meeting of the Meridian City Council was called to order at 7:15 P.M., on
Tuesday, January 27,2004, Mayor Tammy de Weerd.
Members Present: William Nary, Keith Bird, Charlie Rountree, and Shaun Wardle.
Others Present: Bill Nichols, Will Berg, Brad Hawkins-Clark, Brad Watson, Kenny
Bowers, Bill Musser, Stacy Kilchenmann, Gary Smith, and Dean Willis.
Item 1.
Roll-call Attendance:
X Shaun Wardle X Bill Nary
X Charlie Rountree X Keith Bird
----X- Mayor Tammy de Weerd
De Weerd: Okay. I will go ahead and call the City Council Regular Meeting to order. It
is, I believe, 7:15 and I'd like to welcome you all here tonight. We will start with roll call
attendance.
Item 2.
Pledge of Allegiance:
De Weerd: Thank you. Well, we do not have a Boy Scout troop with us tonight, so I will
lead us in the pledge. If you will all stand.
(Pledge of Allegiance recited.)
Item 3.
Community Invocation by Shawn Reagan, Pastor at Church of God
Seventh Day:
De Weerd: Thank you. Okay. Item Number 3 is a community invocation by Shawn
Reagan, Pastor at the Church of God Seventh Day. I would like to -- you know, I just
had that -- for joining us -- you already have a water tower pin, but we would like to
show our appreciation and if you have someone else who you would like to share this
with, I would like to present you with this pin.
Reagan: Thank you.
De Weerd: Thank you for joining us today.
Reagan: Shawn Reagan, Pastor of the Meridian Church of God Seventh Day. Madam
Mayor, Members of the Council, I thank you for the opportunity and the privilege to lead
us in prayer this evening. Let us pray. Our most kind and gracious Heavenly Father,
we come before you tonight, Lord, pausing to thank you for all that you do, Lord. Thank
you for this opportunity, this time for this meeting this evening, Lord that we live in a
country where we can take time and discuss these issues. So, Father, we just pray for
your presence, Lord, tonight, Father, that you might be here this evening, Lord, that you
might guide and direct this meeting, Father. We just pray that you would just continue
Meridian City Council
January 27, 2004
Page 2 of 53
to bless the Council Members and our Mayor and our city government, Lord that you
might continue to be with them and be with their families. Father, that you might
strengthen our community, Lord, that you might be working in our community and the
plans and the agenda that they have this evening and throughout the year, that, Father,
you might bless each one of the items, Father, and each one of the decisions. Lord, we
just continue to pray for your guidance and direction in our lives and we pray for your
blessings upon this meeting tonight and we thank you and we praise you in the name of
your son Jesus Christ. Amen.
Item 4.
Adoption of the Agenda:
De Weerd: Thank you, Pastor Reagan. Okay. Item Number 4 is adoption of the
agenda. Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would -- we do have some things we want to pull on the Consent Agenda, but we
can do that when we come to the Consent Agenda. I would move that we adopt the
agenda as published.
Rountree: Second.
De Weerd: Okay. It's been moved and seconded to adopt the agenda as published.
Any discussion? Okay. All those in favor say aye. Okay. All ayes. Motion carried.
MOTION CARRIED: ALL AYES
Item 5.
Consent Agenda:
D. Findings of Fact and Conclusions of Law for Approval: VAR
03-019 Request for a Variance for an additional Time Extension for
recording of the Final Plat for Schwenkfelder Tire Subdivision
(fka Commercial Tire Subdivision) by Pinnacle Engineers, Inc. -
west of South Meridian Road and south of West Franklin Road:
E. Findings of Fact and Conclusions of Law for Approval: VAR
03-020 Request for a Variance for a Time Extension for recording
of the Final Plat for Heartwood Subdivision by Pinnacle
Engineers, Inc. - northwest corner West Franklin Road and
Northwest 10th Street:
H. Findings of Fact and Conclusions of Law for Approval: CUP
03-049 Request for a Conditional Use Permit for an Emissions
Testing Center in a C-C zone for Hark's Corner Emission Center
by L&J Capital Ventures, LLC - 1651 West Franklin Road:
Meridian City Council
January 27, 2004
Page 3 of 53
I. Findings of Fact and Conclusions of Law for Approval: AZ 03~
026 Request for Annexation and Zoning of 5.11 acres from RT to
C-G and I-L zones for Cortabitarte Annexation by Jack
Cortabitarte - south of East FaiNiew Avenue, and west of North
Eagle Road:
M. Findings of Fact and Conclusions of Law for Approval: CUP
02~004 Request for Revocation of a Conditional Use Permit
granted by the City of Meridian for John Nesmith for Meridian
Automotive - 505 North Main Street:
N. Resolution No. 04-419 Fire Truck Surplus
Equipment to Duly Organized Fire Districts for Idaho:
O. Approve Pawnbrokers License for High Speed Cash and Pawn
- 2053 East Fairview Avenue #104:
P. License Agreement with Nampa & Meridian Irrigation District-
Black Cat Pressure Sewer Proiect:
Q. Franklin Road Re~build Proiect - Sewer & Water Contract
Authorization:
R. Eagle Road Waterline - Bore Project:
S. Headworks Expansion Project:
De Weerd: Item 5 is the Consent Agenda. Items J, K, and L need to be removed to the
regular agenda. Are there any further items to discuss or move?
Hawkins-Clark: Madam Mayor?
De Weerd: Yes, Brad.
Hawkins-Clark: I'm sorry, I don't know if any of the Council Members had been
informed, but we did have a request for Items A, B, and C as well. There is one change
that staff was informed of today that the Fire Department called me and agreed that
they would like a modification to one of the conditions in all three of those items.
De Weerd: Okay. These also need to be pulled to the regular agenda items A, Band
C.
Hawkins-Clark: And F, if possible. I was contacted by Mr. Tamura, who is here for
Item F, Devon Park Subdivision No. 1 and 2.
De Weerd: Okay. Anything else?
Bird: Madam Mayor?
i
\,
Meridian City Council
January 27, 2004
Page 4 of 53
De Weerd: Mr. Bird.
Bird: I would move that we approve the Consent Agenda with Items A, B, C, F, J, K and
L being moved to 7A, 7B, 7C, 7F, 7J, 7K and 7L on the regular agenda and for the
Mayor to sign and the Clerk attest on all proper papers that are left within the Consent
Agenda, but we approve it.
Rountree: Second.
De Weerd: Okay. Thank you. It's been moved and seconded to approve the Consent
Agenda with the removal of A, B, C, F, J, K, and L to the regular agenda. Is there
anything further discussion? Mr. Clerk, will you call roll
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Item 6.
Department Reports:
A. Finance Department - Stacy Kilchenmann
1. Finance Report:
De Weerd: Thank you. Okay. Item 6, we will start with our Finance Department
Director, Stacy Kilchenmann, with the finance report.
Kilchenmann: Madam President, Members of the Council, I don't have any specific
items to note on this month's financial report. We are just a quarter into the year and
there are no anomalies or variances to report at this time. I would like to really urge you
to read the management discussion analysis part of the audit report. I think that's a
significant change and really summarizes the city's financial condition. We will be
putting that, now that it's been approved, it will be on our website and it's interesting, I
think, too, to compare this for us with other cities of like size, because our wealth
currently, the strength of our net assets is quite strong, so it's interesting to use this to
compare to other cities. Does anyone have any questions about the audit -- or the audit
-- the financial report for this month?
De Weerd: Council, are there any questions?
Bird: Very good again, as usual.
Rountree: I have none.
B. Mayor's Office
1. Proposal I Selections of City Car for Mayor's use:
Meridian City Council
January 27, 2004
Page 5 of 53
De Weerd: No? Thank you, Stacy. They continue to get better and certainly
appreciate you and your staff's time. Thank you. Okay. Item B, 6-B, is a proposal,
selection of city car. Mr. Nary.
Nary: Madam Mayor, Members of the Council, I think you should have all received a
couple of different memos in the last week. We had that discussion last week about a
vehicle for use by the Mayor. I think the Meridian Ford has also brought forth a
proposal, both for some lease returns and, actually, a fairly affordable price on a brand
new Taurus. I think they quoted a price of 14,750 for a brand new car and it was within
about 2,000 to 2,500 dollars 0 f a I ease return, but it has, essentially, nom i1es 0 nit,
versus the others that have somewhere between 15 and 20,000 miles on their vehicles.
They have also proposed a lease type of arrangement with a fairly low interest rate,
although it appeared from our last discussion that we had the funds available to simply
purchase the vehicle outright if we wished. Is there other information that Council would
like before we have further discussion on this or are you ready to move forward?
What's your pleasure?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: What is your preference? You're the one that's got to drive it. They are all about
the same price.
De Weerd: And, Mr. Bird, they are -- I really don't have a p reference. I guess the
Taurus seNes both the economy side and it's good on gas mileage. The Le Sabre is a
little bit larger, if I were to travel around with other people to -- for whatever that might
be for. It's kind of like today we had our department directors meeting and, you know,
we had multiple people in the car. It doesn't matter to me.
Nary: Madam Mayor?
Bird: Follow up, please?
Nary: I'm sorry. Go ahead.
Bird: What is the -- what is the Le Sabre? In gas mileage, I think the Le Sabre probably
gets just as good as the Taurus does. Having one, I know that. What was the price on
the -- and we realize the 14,750 isn't the complete total price, you have got to pay all the
taxes and all that stuff on it, too. That's just the asking price same with all the other
prices.
De Weerd: The new Taurus and the Le Sabre -- the Le Sabre was 15,000 and it had
17,000 miles on it.
Bird: And this Taurus is brand new with no miles.
De Weerd: That's correct.
Meridian City Council
January 27, 2004
Page 6 of 53
Bird: And is a four door.
De Weerd: Yes, it is.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I guess for what we are looking for -- I mean we haven't really purchased before.
My experience has been I think a Taurus is a decent size car. We are talking about a
brand new vehicle at a pretty affordable price in relation to the other lease return options
we have looked at from other dealers, including Meridian Ford. For basically a car with
no mileage on it, it seems like we are really getting more value for the vehicle to be
buying a brand new one, at least at this juncture, with what they are offering from
Meridian Ford. I guess that would be my preference. I think the Taurus would fit the
needs that we are talking about.
Bird: You want to make that into a motion?
De Weerd: Is there any further discussion?
Rountree: I have none.
De Weerd: Okay.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we move forward with the purchase of a car for the use of the
City of Meridian and assigned to the Mayor's Office, through Meridian Ford on their offer
of a Taurus for the amount 14,750 dollars.
Bird: I will second that, but one clarification. The 14,750 isn't the total price. You got
fees and stuff on top of that. Is that included in your motion?
Rountree: Yes.
Bird: Okay. I second it.
De Weerd: Okay. It's been moved and seconded to approve the purchase of a vehicle
for the Mayor's office with Meridian Ford. Is there any further discussion? Okay. Mr.
Clerk, will you call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Meridian City Council
January 27,2004
Page 7 of 53
Item 7.
(Items Moved from Consent Agenda)
A. Findings of Fact and Conclusions of Law for Approval: AZ 03-
023 Request for annexation and zoning of 11 acres from RUT to
R-8 zones for proposed Soda Springs Subdivision by JLJ
Enterprises, Inc. - 2310 and 2384 East Victory Road:
B. Findings of Fact and Conclusions of Law for Approval: PP 03-
027 Request for Preliminary Plat approval of 59 building lots and 8
other lots on 11 acres in a proposed R-8 zone for proposed Soda
Sprinas Subdivision by J LJ Enterprises, Inc. - 2310 and 2384
East Victory Road:
C. Findings of Fact and Conclusions of Law for Approval: CUP
03-043 Request for a Conditional Use Permit for a Planned
Development for a mix of single-family detached residential lot
sizes a nd a menities for proposed Soda Springs Subdivision by
JLJ Enterprises, Inc. - 2310 and 2384 East Victory Road:
De Weerd: Thank you. I guess I should act more excited. Thank you. Okay. Items
from the Consent Agenda that were moved to the regular agenda A, B, and C. I will go
ahead and open discussion on these with staff comments.
Hawkins-Clark: Madam Mayor, Members of the Council, thank you for pulling those.
The issue relates to Item Number 3 -- D-3 on Page 11. The numbers are different for
each one, but it's the same condition and there was a discrepancy between the
Meridian Fire Department, who had asked for a gate on the temporary -- on the
emergency access road and ACHD, who asked for bollards. There was a conflict
between the two agencies. Ms. Suggs, who represents the applicant, did talk with
Deputy Chief Silva today, as well as the Highway District and, of course, Chief Bowers
is here tonight if you need confirmation. What I was told is that they -- the bollards
would work as long as they are designed to Meridian Fire Department's specifications.
As you know, they have had some concerns about being able to shift these bollards
mechanically to get them to work, especially in the wintertime and other times of the
year, to really work effectively. A gate is preferable, but as long as they have the
chance to look at the design of the bollard, he's comfortable with changing this condition
under Meridian Fire Department to be consistent with the Ada County Highway District
condition that says bollards -- traffic bollards shall be required. That's the reason they
were pulled, to make sure there is not a conflict and if you're in agreement, then, that
would be Fire Department Condition Number 3, which is Item Number 3 in all three of
these items that you pulled.
De Weerd: So, Brad, are our preferences from the Fire Department inconsistent with
the requirements of ACHD, not on just this, but do they conflict with their policies?
Hawkins-Clark: We have, Madam Mayor, been finding, I think, more and more, as the
Fire Department has found, that they prefer the gates, we have been seeing this come
Meridian City Council
January 27, 2004
Page 8 of 53
up, yes. We have been trying to resolve them before they get this far in the process,
but I believe that we are kind of nearing a solution that will work for bollards on both
sides. The Highway District prefers to have them open, so pedestrians can go back and
forth in these emergency access situations, rather than just completely closing them off
to pedestrian and bicycle activity.
De Weerd: So, with the gates, though, are there not opportunities for openings for
pedestrians, but still maintaining the gate width necessary for a fire truck?
Hawkins-Clark: Chief Bowers may be better able to answer that. I believe they can be
designed that way.
De Weerd: Chief? I don't need to swear you in. I will believe you.
Bowers: Okay. Madam Mayor and City Council Members, you can create a gate with
bicycle passage or walkability on each side. Our problems -- what we have been
finding with bollards is they get rusted down into the pipe in the ground and we can't pull
them out in fast fashion there. Also, they make some that break off, you come up and
hit them with your front bumper and break off. 2:00 or 3:00 or 4:00 in the morning, pitch
dark out there, we don't which bollards they are, because there is so many difference
ones. We have tried some different ones out at the schools and they have not been
working either at this time. You put a hydrant wrench on them and they layover. We
have been trying to go with gates, because we can just come up, cut the chain, and
swing the gate open, but there you have problems with everybody wanting to come up
and cut the chain and open the gates and who takes care of that. Same thing with
bollards. People come up and remove the bollards or knock them over. It's been a real
donnybrook trying to figure out which way to do -- which way to go with these. Ada
County has got their way of doing it, it's good, and we have good ways, too, so it's really
hard to decide which way to go on it.
De Weerd: Well, I guess it's a -- they are there for a safety reason a nd our safety
services need to be able to respond in emergency and not have to worry about
assuming the cost of replacing -- I guess a chain would be less expensive to replace
than a bollard. If we have inconsistent policies that don't match the safety needs of our
departments, we need to work with ACHD on that and get that resolved.
Bowers: Okay. We sure can do that.
De Weerd: I did see Bruce go and talk with Brad. Brad, did he offer any ideas?
Hawkins-Clark: Madam Mayor, he was just asking if their staff had actually made that a
condition on the city and he did not state so, but I think -- I mean the implication being
that they certainly want to have the Fire Department have the final say in terms of this --
as the emergency services personnel. I mean certainly they are more qualified -- I
mean I guess -- but I think if you'd like to have him come up, that would probably be a
good idea. We did have, I thought, some resolution with -- you know, with the bollards,
but --
Meridian City Council
January 27, 2004
Page 9 of 53
De Weerd: Okay. Yes. Council, would it be helpful to ask Mr. Mills to --
Rountree: Yes.
Bird: Yes.
De Weerd: Okay. Thank you. Thank you, Chief Bowers.
Bowers: Thank you.
Mills: Bruce Mills, Ada County Highway District. Actually, I am not aware of any policy
that dictates what -- that ACHD says bollards are superior to the gate. In fact, in the
Redfeather condition our commissioners actually talked about a gate, instead of
bollards. I'm not aware of any set condition. What Brad mentioned earlier about us
wanting to have pedestrian or bicycle access is important and if that can be
accommodated, then, I don't see a problem with using the gate, because, typically, we
do like to defer to your own Fire Department for what the preference is for these
emergency accesses. I would be comfortable with either way that you wanted to go.
De Weerd: Okay. Thank you, Bruce. Any questions? Well, I see the applicant's
representative is here. Jane, do you have anything you would like to add?
Suggs: Jane Suggs, 200 Louisa Street in Boise, representing JLJ Enterprises and
Soda Springs. I was just looking for the -- to make sure that we didn't have an
inconsistent report and that was it. I mean we can do a gate or we can do bollards. I
told Joe Silva that I would actually do some research for him to see if we couldn't find
some bollards. He has a design in mind that the parks people have been making for
themselves with a padlock that has a master key and I'm looking right now at finding
something like that on the market that we could actually use, so that everybody could be
happy. The bollards are kind of an attractive way of handling that emergency thing it's
not quite as imposing as a large gate across the emergency access. Hopefully,
something we will never have to use, but we will go either way. Of course, just with the
condition saying if we do bollards, they have to be bollards that are approved by the Fire
Department before we can install them.
De Weerd: Thank you. Okay. Council, we have a condition in all three of the findings.
What would you like -- what action would you like to take?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: It would appear to me that, I guess, from everything we heard, is that we can pick
one or the other or -- which ever one everybody wants. I mean I understand what Ms.
Suggs is saying, I mean they may find that it isn't very attractive to put a gate across
there and if the Fire Department's willing to work with some alternatives, it sounds like
ACHD is as well. That being the case, I think what would probably be the best would be
to amend section three on all of the reports to reflect that they can put -- they can either
Meridian City Council
January 27, 2004
Page 10 of 53
put a gate or bollards that are approved by Meridian Fire Department. I mean that way
it gives them the flexibility to figure out which one will work better for this project and we
don't have to make that decision for them, so --
De Weerd: A nd Kenny's shaking his head 0 r nodding his head. Shaking his head.
Thank you. Any further -- Mr. Wardle? Okay.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: Would the changes on items number three as Mr. Nary stated, that would work
between the Fire Department and the applicant. I would move that we approve AZ 03-
023, the annexation and zoning, Soda Springs Subdivision, also PP 03-027, the
Preliminary P lattor Soda Springs Subdivision a nd a Iso CUP 03-043, the Conditional
Use Permit for Soda Springs Subdivision, with the changes in item three as stated.
Nary: Second.
De Weerd: Okay. It's been moved and seconded to approve the Findings of Fact on
Soda Springs Subdivision, AZ 03-023, PP 03-027, and CUP 03-043, with the change to
item three. Mr. Clerk, will you call roll?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
F. Findings of Fact and Conclusions of Law for Approval: CUP
03-054 Request for a Conditional Use Permit to modify commercial
to include four out pads, 25,000 square foot retail and include
Phase II of office complex in C-N and R-40 zones for Devon Park
Subdivision No. 1 & 2 by Hopkins Financial Services, Inc. - 824
East Fairview Avenue:
G. Findings of Fact and Conclusions of Law for Approval: CUP
03-055 Request for a Conditional Use Permit to construct a 25,000
square foot retail building with a drive up window in a C-N zone for
Devon Park Subdivision No. 1 & 2 by Hopkins Financial
Services, Inc. - 824 East Failview Avenue:
De Weerd: Thank you. Okay. Item F that was removed from the Consent Agenda is
the CUP 03-054 for Devon Park Subdivision Nos. 1 and 2. Staff?
Hawkins-Clark: Thank you, Madam Mayor, Members of the Council. This item I
actually told you the wrong item. We have two Devon Park Subdivisions, so 1'm not
sure how we can handle this tonight. It was G that I -- that, actually, has the condition.
De Weerd: It's already approved.
Meridian City Council
January 27. 2004
Page 11 of 53
Bird: Yes. We have already approved the CUP.
De Weerd: Mr. Nichols.
Nichols: Madam Mayor, Members of the Council, I would say that you just simply
announce the error in the designation -- pull it up. I had, actually, on my own notes
pulled both of them off, because you just -- sometimes they carry forward in both. Until
those findings are signed, then, I think they are not adopted.
De Weerd: Do you need a motion stating that or is it simply a statement?
Nichols: Put a motion on the record, so that it's clear on the record that you're
rescinding your approval of Item -- it would be G under the Consent Agenda, in order to
correct that.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that we -- from the Consent Agenda rescind Item G, which is the
Findings of Facts and Conclusions of Law for approval of CUP 03-05, Devon Park
Subdivision No. 1 and 2 and put it to 7G on the Regular Agenda.
Rountree: Second.
De Weerd: Okay. It's been moved and seconded to remove -- or to rescind Item Goff
the Consent Agenda, to move it to the regular. All those in favor say aye. Okay. All
ayes. Motion carried.
MOTION CARRIED: ALL AYES
De Weerd: Okay. We will discuss Item G.
Hawkins-Clark: Thank you.
De Weerd: Thank you, Brad.
Bird: We also have to discuss Item F, because we have pulled it off.
De Weerd: We will need a motion on that, but let's just first discuss G and --
Hawkins-Clark: Thank you. Sorry for being difficult there. Item F, there are no
changes. Item G, the item that was brought to staff's attention is Number 2 on Page 4
of the findings and it states that no building permit shall be issued f or the proposed
building until the Final Plat for Devon Park Subdivision No.1 is recorded. As you may
recall, this is for a 25,000 square foot multi-tenant retail building within the Fairview
Lakes slash Devon Park project on the north side of Fairview there and there -- as
Meridian City Council
January 27, 2004
Page 12 of 53
worded here, this is how the Planning and Zoning Commission approved it. However,
the applicant is concerned that the -- if they cannot pull a Building Permit until the plat is
recorded, they have a timing problem. They would prefer that it be done prior to
issuance of certificate of occupancy, rather than pulling the building permit, so that they
can begin construction of the building while the plat is being recorded through the Ada
County Surveyor's Office. Staff does not have a problem with that change. I guess I
present that to the Council for discussion, that as worded here there are no errors, but
that was a concern that the applicant noticed after the fact.
De Weerd: Council?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I believe we have done it both ways. You know, this was something that come
before us, why wasn't this brought up at the Public Hearing that we had on this? That's
the only question I have got is why, at this date, we are bringing this forward. I mean
we have done it both ways with the CO or with the building permit, and I have no
problem either way. I'm just wondering why this wasn't brought forward at the Public
Hearing, if it was a problem.
De Weerd: It sounds like the applicant didn't notice it.
Bird: It was a specification that comes -- or recommendation that come from the
Planning and Zoning.
De Weerd: Would you like to hear from the applicant? Okay. Okay. Well, I would
entertain a motion.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that we approve CUP 03-054, Devon Park Subdivision No. 1 and 2,
the Conditional Use Permit, and also the CUP 03-055, Conditional Use Permit for
Devon Park Subdivision No. 1 and 2, with CUP 03-055, the changing on specific site
specifications Number 2 to certificate of occupancy, instead of Building Permit, the first
two -- in the second and third word of the sentence.
Rountree: Second.
De Weerd: It's been moved and seconded to approve the findings for F and G removed
from the Consent Agenda regarding Devon Park Subdivision NO.2 with the corrections
as noted. Mr. Clerk, will you call roll?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
Meridian City Council
January 27,2004
Page 13 of 53
MOTION CARRIED: ALL AYES
J. Findings of Fact and Conclusions of Law for Denial: AZ 03-
021 Request for annexation and zoning of 114.52 acres from RUT
to R-8 (PD) and C-G zones for proposed Redfeather Estates
Subdivision No.2 by Packard Estates Development, LLC - south
of East Ustick Road and east of North Eagle Road:
K. Findings of Fact and Conclusions of Law for Denial: PP 03-
024 Request for Preliminary Plat approval of 302 building lots and
28 other lots on 90.29 acres in a proposed R-8 (PD) zone for
proposed Redfeather Estates Subdivision No.2 by Packard
Estates Development, LLC - south of East Ustick Road and east of
North Eagle Road:
L. Findings of Fact and Conclusions of Law for Denial: CUP 03-
041 Request for a Conditional Use Permit for a Planned
Development for single-family residential use with reduced
setbacks, lot sizes, lot frontages, house sizes and increased block
lengths for proposed Redfeather Estates Subdivision No.2 by
Packard E states Development, LLC - south of East Ustick Road
and east of North Eagle Road:
De Weerd: Thank you. Okay. Finally, we have items J, K, and L that was removed
from the Consent Agenda for AZ 03-021, PP 03-24, and CU P 03-041, on Redfeather
Estates Subdivision NO.2. I will start with staff comments.
Hawkins-Clark: Madam Mayor, Members of the Council, we -- I think this item was
discussed at your last meeting, whether or not you would entertain a reconsideration of
these three applications and the advice of legal counsel was to have this actually on an
agenda before you did so.
De Weerd: Thank you, Brad. Council?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I guess for more enlightenment, from what I have understood from the Planning
Department, as well as the applicant of Redfeather Estates, they have worked with the
neighbors to -- they believe to alleviate the concerns that were expressed at the Council
hearing on the denial. I don't think there has been any commitment to change the
decision of the Council at this juncture, all they have asked is to present their redesign
plan to us after providing notice to all the surrounding neighbors and they would also
pay for the second mailing again to all of those people. I guess whafs before us is if we
want to consider that, we certainly can. What we would need to do, then, is set all three
of these matters for a date certain in the future for notice and for the decision on
Meridian City Council
January 27, 2004
Page 14 of 53
whether or not we want to reconsider that denial. I think that's -- I think that's where we
are at this. Did I get all that right, Mr. Nichols? I think that's what we have.
De Weerd: Just to note, we also received a letter from one of the neighbors as well,
asking for reconsideration, and that served as the spokes person for that subdivision. [s
there any further discussion? Do I have a motion?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: [wou[d move that we -- that we set for hearing AZ 03-021, PP 03-024, and CUP
03-041 for Redfeather Estates Subdivision NO.2 for a date certain for presentation by
the applicant of a redesign of Redfeather Estates Subdivision NO.2 before we consider
these Findings of Facts for denial. I don't know what the -- a date.
Rountree: March 2nd.
Bird: March 2nd would be a good one.
Nary: March 2,2004.
Wardle: Second.
De Weerd: Okay. It's been moved and seconded to move consideration for AZ 03-021,
PP 03-024, CUP 03-041, for Redfeather Estates Subdivision No. 2 to March 2, 2004.
Any further discussion? Okay. Mr. Clerk, will you call roll?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Mr. Berg, will -- or Mrs. McKay can get in touch with Mr. Berg on the mailing list
and the costs and all of those things and the process will be taken care of, so -- thank
you.
ItemS.
FP 03-072 Request for Fina[ Plat approval of 45 building lots and 5 other lots
on 21.24 acres in an R -4 (PD) zone for B ridaetower Crossina No.5 by
Primeland Deve[opment, LLP - east of North Ten Mile Road and south of
West McMillan Road:
De Weerd: Thank you. Okay. Item 8 is FP 03-072 for Bridgetower Crossing No.5,
request for Final Plat. We will open with staff comments.
Meridian City Council
January 27, 2004
Page 15 of 53
Hawkins-Clark: Thank you, Madam Mayor, Members of the Council. The phase that's
before you tonight is shown here. It's off of Ten Mile Road. Bell Tower Drive is their
recently newly constructed entry road. This is on the north side of Bell Tower and it's
generally this pod that's located here. Here is the Final Plat that was submitted and
staff has reviewed it with the Preliminary Plat and found it to be substantially in
conformance. We did receive a written response from Mrs. McKay, dated January 27,
and they have agreed to comply with all the conditions. The one exception was number
10, which deals with the mosquito abatement plan that was required and we had asked
for that as a part of a storm water pond that didn't have much circulation and we were
concerned about that, but that storm water pond is not located in this phase, so staff
agrees that that could be stricken. I think that's alii have.
De Weerd: Thank you, Brad. Does the applicant have any comment? No? No
comments by the applicant. Council? Okay. Do we have a motion?
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would move that we approve FP 03-072, the request for Final Plat for 45 building
lots and five other lots on 21.24 acres in an R-4 PD zone for Bridgetower Crossing No.
5 by Primeland Development, LLP. To note that site specific requirements Number 10
is deleted, the mosquito abatement, and for the attorney to draw up the Findings of
Facts and Conclusions of Law, Decision of Order.
Rountree: Second.
De Weerd: Okay. It's been moved and seconded to approve RZ 03-009. I'm sorry. FP
03-072, Bridgetower Crossing No.5. Mr. Clerk, will you call roll?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Item 9.
Continued Public Hearing from December 16, 2003: RZ 03-009 Request
for a Rezone of 6.39 acres from C-N to R-8 zones for proposed Stapleton
Subdivision by Wardle and Associates - 3680 West Ustick Road:
Item 10.
Continued Public Hearing from December 16, 2003: PP 03-019 Request
for Preliminary Plat approval of 40 building lots and 7 other lots on 5.93 acres
in a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road:
Item 11.
Continued Public Hearing from December 16, 2003: CUP 03-034
Request for a Conditional Use Permit for a Planned Development for a 41-lot
subdivision to include a reduction in minimum size lots, size of homes,
minimum square footage on main floor of multi-level homes, and setbacks in
Meridian City Council
January 27,2004
Page 16 of 53
a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road:
De Weerd: Thank you. Okay. I will open the Public Hearing for Item Number 9,
continued from December 16, 2003, on RZ 03-009, Stapleton Subdivision. I will also
open 10 and 11 for PP 03-019 and CUP 03-034. I will start with staff comments.
Watson: Thank you, Madam Mayor, Council Members. As you directed me to do in
mid December when this was originally continued, I worked with Carollo Engineers to
come up with a preliminary scope of services on a noise and odor study. They provided
that to me last Friday. The one thing that I can tell you is that we are looking at
probably about a three month time period to complete this study, at an estimated cost at
this point of just under 60,000 dollars. I haven't had a chance, nor has staff, to
completely go through this and sit down and talk to them about the scope, but I think we
are in the ballpark of what something like this would probably be worth and how much
time it would take. Being somewhat of a novice in this area, I have invited Carollo to
stick around from the pre-Council meeting and provide maybe a little bit more
information on what such a study would entail. If that would be your pleasure, I can
introduce him.
De Weerd: Council? Yes. Thank you, Brad.
Watson: Okay. Thank you. Bill Banco from Carollo Engineers is here and he will go
through what they are proposing.
De Weerd: Because this is a Public Hearing, I will ask that you are sworn in. Is the
testimony you provide tonight the truth, the whole truth, and nothing but the truth, so
help you God?
Banco: It is.
De Weerd: Thank you. Please state your name and address.
Banco: My name is William Banco. I reside in Boise, Idaho.
De Weerd: Thank you.
Banco: Well, I'm quite impressed with the charter of issues that Mayor and Council hear
each evening and I will attempt to add to that. It's somewhat technical in nature, so I will
be brief, but, please, ask any questions that you have. The difficulty with doing an odor
and a noise investigation is that they are somewhat subjective and they deal with
human sensitivities. With odors in a wastewater treatment plant, there is a full range of
odors at different parts of the plant and it's a very complex mixture. Well, how do we
quantify something like that? Believe it or not, there is a method, a scientific method
that will quantify that. Our scope will follow this quantified method, so that we can show
you results and attempt to prove cost to benefits of various levels in alternatives. With
that, what we will do is make some assumptions. Currently, the wastewater treatment
plant has very little odor control facilities in place. We will make an assumption on, first
Meridian City Council
January 27,2004
Page 17 of 53
of all, containing and treating the most common sources of odors and those are usually
the raw sewage area, the influence, and also perhaps some of the bio solids. Then, we
will also establish another target of treating all of the odorous sources which are all of
the open top tanks and that and typical odor control at a wastewater treatment would be
to cover the tanks, contain the odors, exhaust that and, then, send it through some
alternative treatment form. To support this effort, we have used the services of a
nationally recognized sub consultant, Webster Environmental Services, to conduct an
atmospheric dispersion model and what that model will show is the predominant
direction of wind and where odors from a wastewater treatment plant -- where the area
of impact would project to. Then, we can relate that to before and after effects. This is
one example of an atmospheric dispersion model done in a northwest case. The red
you see there is the property site. The blue square in the center of the picture is the
wastewater treatment facility and those are, essentially, odor contours that generate
out. Now, the odor units are -- the analytical instrument that measures these odor units
is actually the human nose. This method uses a panel of humans and it takes a
statistical evaluation, discounting the very sensitive and the not sensitive type, so it's an
average detection level. Then, it has a full range so this facility here d id have very
stringent odor control requirements. It was a new facility being built. Odor units are
detectable at one odor unit and they can range up to about 10,000 odor units. This
shows the number of odor units and how they project. The other thing that the model
can show is the frequency that they will happen per year. There is changing
atmospheric conditions that we have here in the valley and this shows the frequency in
hours per year that the odor would be expected above a target value, whatever that
target value is. T hen, I have another slide here 0 fan example. This is an eastern
municipality. A gain, the red is the property line. This shows the frequency that the
odors were exceeding the target value before odor control and, then, in the next slide
this shows the same property line and the frequency of odor exceeding the target value.
You can see the impact not leaving the site and this is what we can use with a model to
support evaluation of different conditions and different levels of odor control. Similar
with the noise. We are going to use the services of another local specialist, Dr.
Pritchard White, a PHD mechanical engineer. He will measure ambient noise around
the facility, both during quiet times and during times 0 f high traffic a nd high ambient
noise and, then, he will measure the noise under various conditions at the wastewater
treatment plant and find out the difference in what plant noises contribute to area
noises. Then, we can look at various alternatives of enclosures or mufflers or things to
reduce noise from some of the equipment at the wastewater treatment plant. Again, in
our study, we will present cost alternatives and some quantified measure of benefits.
De Weerd: Council, any questions?
Bird: No. He answered mine.
De Weerd: More than answered.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Meridian City Council
January 27, 2004
Page 18 of 53
Nary: Yes. I think what Mr. Watson said was this was like a three month study and it
seems like -- I mean I don't know. It seems like on some of the noise and odor, I don't
know whether or not atmospheric conditions and the like in the summer are significant
enough to want to have a study that's longer than three months. I mean if it puts it -- the
three months I was assuming from now until March, April, I guess May. Somewhere in
there.
Banco: We assumed t hat a three-month study period in 0 ur initial stage is going to
make some assumptions on what your existing odor conditions are, what improvements
would be, and that's based on our experience and the experience of our odor consultant
as well. Sampling, like you mentioned, the most severe odor time is during the summer,
so if there were sampling that would be done, that would be done during the peek odor
period to try and capture that. Analytical sampling would be more costly. There is
some hand-held instruments that you can use to detect hydrogen sulfide as a specific
odorous compound that can be recorded. Odors are so complex that you take a bag
and you just sample the air bag and send it off to the lab, to the guy in the lab coats
and, then, they bring in their human panel and do their statistic analysis.
De Weerd: What a fun job.
Banco: So, we thought we could show you some cost to benefits using assumptions
and, then, if there is an interest in conducting further sampling to verify those
assumptions, that would be an additional cost and you could make that judgment later.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: But isn't some of this initial study going to be some on-site type of work anyway?
So, if we did the three months in June, July and August, wouldn't we be getting the
same information than if we did it now, but we would be getting it at the highest peak?
Banco: That's true. We will identify the odorous sources in our study, but it does not
involve sampling and laboratory analyses, just simplified assumptions. I can give an
example. The raw sewage coming into the treatment plant. We will make an
assumption that that is somewhere around 5,000 odor units and the human nose can
detect one odor unit and, then, we will show where that 5,000 odor units -- what
happens to it as it gets diluted and dispersed in the atmosphere and what kind of odor
units are projecting out in the surrounding area. Then, we will evaluate some covers
and treatment costs and, then, we can expect that would be reduced to about 100 odor
units after treatment and, then, we will show the off-site impact of 100 odor units.
Nary: So, bottom line, if we dummy it down for lawyers, what you're saying is that it
doesn't matter if you do it now or if you do it in July, you're going to be making some
assumptions. We are going to be looking at how the facility operates, the treatment
that's already there, what other things are going to impact the surrounding areas and
whether -- unless we wanted to do on-site testing now or later, it really doesn't make
any difference.
Meridian City Council
January 27, 2004
Page 19 of 53
Banco: Correct.
Nary: Great.
De Weerd: Thanks for that dumb summary.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: And you are -- in this study we are doing now for 60, we will get back a solution to
fixing it; right? If I understood you, correct.
Banco: Correct. You will get similar maps to this.
Bird: Something like that.
Banco: The area of impact and the cost of various stages of odor control and those
benefits quantified in the surrounding area.
Bird: Because this is involving quite a large area of impact for development for us and
this is something that we definitely need to get done as soon as possible, I think.
De Weerd: I guess us better understanding the odor patterns and where the highest is,
will help us determine the most appropriate use as well. Or -- and also looking at what
those correction measures would be and if you pass it on to those that want different
property uses. Brad, did you have --
Watson: Yes. Madam Mayor, if I can just briefly interject a couple of housekeeping
things. If you do want us to proceed with this study, we would need a change order to
their existing contract with -- on the facility plan and we could possibly work that out and
get it into your packets for next Tuesday's approval. Hand in hand with that is we would
also be requesting at the same time or through the finance department simultaneously a
budget line item transfer, because the facility plan budget line item is pretty well wiped
out. They haven't wiped it out yet, but it's committed on their current contract. The one
thing that I want to make sure that we understand with this study, Carollo does not
identify what land uses are appropriate at what levels, that's the city's job to determine
at what level it is. They are not going to say if you spend this much money, apartments
can go here, if you spend this much money, single family can go here.
De Weerd: Brad, I think it's understood it will show more of the pattern and where the
impacts are the highest and so some of those land use discussions can be relative to
those impacts.
Watson: Thank you. I just wanted to make that perfectly clear.
De Weerd: Understood. Thank you, Brad.
Meridian City Council
January 27,2004
Page 20 of 53
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would, as one Councilman, would like to see Brad go ahead and get the scope
out to us next week on the advanced deal on Carollo, get -- do a complete -- I think we
need a complete study myself for future and everything and I think this -- Carollo can
handle that real well for us.
De Weerd: Thank you. Thank you, Brad. Any other questions from Council?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I guess I have a basic concern where we are going here. We have already
zoned the property around the immediate area of the water treatment facility --
wastewater treatment facility to what we have taken to the public as potential
compatible uses. Let me remind the Council of some things that go on with compatible
uses. We all know that we have a rather large neighborhood in this community that
borders a golf course and any change on that golf course and/or weed that grows on
that golf course comes back to this Council as a complaint. We have parks in the city
that border neighborhoods and any change in those parks, any maintenance activity in
those parks, any use in those parks, generates complaints to the city. I can verify that
the same thing happens with Western Ada Recreation Association, that the parks in the
neighborhoods create conflict with neighbors. I can only dream what kinds of issues the
city is going to face if we were to allow residential development adjacent to the
wastewater treatment facility. I will take that to another level. We last night had an
opportunity to hear, yet again, the issues related to Ada County and their waste disposal
site, which they bought and planned for waste disposal, which the county, in turn,
allowed residential development not even next to it, but close to it. We are now faced
with the proposition of having to, one, do expensive modifications to that site in order to
expand it on a site that was proposed for expansion, look at a private provider to take
care of that, or three other options to solve the waste disposal problem for Ada County.
We heard the first part of the meeting tonight that in 20 years we are going to have to
double the capacity of the wastewater treatment facility. I can appreciate what was just
told us i n terms 0 f h ow we can quantify t he 0 dor units, so it's probably -- j t may be
geometric, but I will just say it's arithmetic. If we double the treatment facility, then, we
now have 10,000 odor units and they can give us the isobars or where those odor units
are going to go. I can tell you, you broke the plant one time -- and they will and the
weather pattern happens to be the weather pattern that they just didn't have happen to
model and it goes across that neighborhood, we are not going to hear the end of it. I
don't Jive far from the treatment plant. I can guarantee you that I don't live in the air
shed, probably, from the treatment plant, but there are occasions when things just don't
happen to work just right -- and those things are not like a watch, they have problems,
you can detect the odor units in my neighborhood. I don't know that this is money well
spent, in my opinion.
Meridian City Council
January 27. 2004
Page 21 of 53
De Weerd: Point well taken.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I don't really disagree with anything Councilman Rountree said. I think what our
intent was -- and I guess that's really where the discussion point is today, is when we
were making this zone, this wastewater treatment plant zone around the plant, we, as a
Council, made a decision as to what we believed to be the appropriate uses for that site
and what would be not appropriate uses for that site. We based that on, basically, our
educated understanding of what was there, what was going to be there, and what had
been a point of frustration for both the Commission and the Council in the past. Mr.
Centers has rightfully asked us to consider rezoning that. I think everything you said,
Councilman Rountree, is the same concerns we have all expressed, whether or not at
the end of the day of doing this study we would still consider that rezone, I don't think
any of us have committed to that. [think you're absolutely right, I think it's troubling, but
we were trying to be fair to both Mr. Centers, as well as future applicants for projects
around that treatment plant and wanted something in which to base it on that had more
than just our best educated belief. I think -- I don't think this study may necessarily
change anyone's mind like you're saying as to what's appropriate there and that
residential may not be appropriate there. I guess for me, as just one person up here,
we were grasping at some way to base it on something more than what we had. We
didn't have a whole lot of objective study, objective types of evaluations and we were
looking for something else. Again, I don't disagree with what you're saying, 60,000
dollars is a lot of money for a study. In may be a lot of money for a study that may not
have a tremendous amount of life in it, because as we grow the treatment plant, I
guess, like you said, are we supposed to double the numbers on there or are we
supposed to use some other measure to do that? I don't know whether or not this
particular study is going to give us any of that information of how do we make this last
more than through the summer. [guess that was where we were, so I'm not sure that
any of us that h ad been u p here -- the reason we set this further into the month of
January is so we would have this exact discussion. Do we want to spend this kind of
money? Do we think we want to have something objective to base any decision on,
whether it's Mr. Centers or you any other projects I guess ['m curious to what everyone
else thinks.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I appreciate those comments. I guess I don't -- whatever we do in terms of
determining the likely land use out there, I don't want it to build expectations that that's
being done to support an application. I think any study we do we might want to look at
another approach in terms of dealing with a land use planner who might have dealt with
these kinds of issues that might be able to make a recommendation to us on
appropriate uses around this kind of facility, as opposed to an engineering study.
Meridian City Council
January 27, 2004
Page 22 of 53
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would I agree with what Mr. Rountree and Mr. Nary both said and this study is
not just for one application. We took a long, hard look, spent lots of hours determining
the zoning around that plant when we did it originally. We have turned down numerous
applications, Commercial, residential, everything else within this area, so I mean what is
good for it, that area out there? What do we want? I mean -- and I think this surveyor
study that we are having done can give us some kind of an answer and it's not just for
one project, as far as I'm concerned, it's for the general area out there, the whole half
mile -- half mile or whatever we got out there. That was my thinking on it.
De Weerd: Well -- and I would imagine -- and it's just a real naive guess, but you can
build into your models future intakes or future odor components. If you will -- if you can
come to the microphone. We, of course, want to capture every one of your words, if
you will state your name again.
Banco: William Banco, Carollo Engineers. Having just completed the wastewater
facility plan, we did assume that we would include future treatment facilities in the
sources and the costs of odor control.
De Weerd: Thank you.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Yes. One other comment. I'm sorry, I guess I'm guessing a little bit, but Mr.
Centers has been in front of us a couple times on this project. I don't think he thinks we
are going this to further his project along, I mean I think we are trying to figure out what
type of things we can evaluate better in the future. I think when we did get to the end of
the Comprehensive Plan with this designation, realistically, we should have done this,
then, or certainly somewhere shortly after. I think that was what we recognized in the
fall, was that it was really incumbent on the city that once we made a designated zone
that was somewhat unique, that we, then, have to be able to identify a little bit better
what we thought we could put in it, because we did it, really, in a much more general
way. I think that was the intent. I don't think we are trying to just pour money down this
rat hole, I think we are really trying to figure out what should be put there and what
should be better, so that Mr. Centers or anyone else that comes before us can try to fit
in what we want.
De Weerd: Any further discussion or comments? Well, we continued the Public
Hearings on these items for this particular discussion, so I would look to Council on how
you would like to proceed.
Nary: Madam Mayor?
Meridian City Council
January 27. 2004
Page 23 of 53
De Weerd: Mr. Nary.
Nary: I guess I'm willing to support this study, but it is right now before us and what we
have been continuing is Mr. Centers' project and I don't know in if Mr. Centers would
like us to continue to do that until we have some closure or if we wants us to make a
decision on his project. I mean it is his project and he has to keep coming, so I guess if
the Council wants, they can certainly ask him what he would like us to do, if we are
going to continue this to have a study done.
De Weerd: Thank you, Mr. Nary. Mr. Centers. Is the testimony you provide tonight the
truth, the whole truth, and nothing but the truth, so help you God?
Centers: It is.
De Weerd: Thank you. Please state your name and address.
Centers: Jake Centers, 2011 Locust Grove, Meridian. Yes I -- you know, it's a tough
thing, because if you spend the money, do the study, does that really get us anywhere
further along than where we are at now. You know, I don't want to cause the city to
spend 60,000 dollars and not have, really, much to show for it, so -- because it is a
mixed use, so, you know, everything is allowed, basically, but residential. If you don't
think that by having this study it's still going to -- you know, even being said, that, yes,
the study is going to show you the patterns, but they are still not the experts on whether
or not -- you know, at what level is it comfortable for someone to own a residence in.
They don't know the answer to that. You know, that's really an individual's choice when
looking at property. I don't know that it's going to get us in any better spot than we are
at now, but I would like to have a decision made on the property, because I can't just
continue to sit on it. I need to -- you know, I don't live there and I need to do something
with it and so in order for me to move forward, I'd like to have a decision. If we can
make that decision tonight, that would help me make my decision on how to proceed so
De Weerd: Okay. Questions for the applicant? Okay. Thank you, Mr. Centers. This is
a Public Hearing. Is there anyone else who would like to submit testimony on this
application? Okay. Council, we have an open Public Hearing. Do you have anything
that you would wish to discuss?
Rountree: Nothing further.
De Weerd: Nothing further? Any staff comments? Okay. I will go ahead and close this
Public Hearing on Items 9, 10, and 11.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Meridian City Council
January 27,2004
Page 24 of 53
Bird: I move we close the Public Hearings on RZ 03-009, for Stapleton Subdivision and
also PP 03-019, the Preliminary Plat for Stapleton Subdivision, and also CUP 03-034,
the Conditional Use Permit for Stapleton Subdivision.
Rountree: Second.
De Weerd: Okay. Any discussion? Okay. All those in favor of closing nine, 10 and
eleven all say aye.
MOTION CARRIED: ALL AYES
De Weerd: T hank you. Do you have any further discussion on t his before I would
entertain a motion?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I think we probably are ready t <} make a motion 0 n Stapleton. What I would
guess -- if we aren't going to -- we are going to deal with that issue today, I guess we
need to also make a decision separate. It doesn't have to be part of Stapleton, as to
whether or not the study is to be done or not, whether or not we do want that, but other
than that, I think that's kind of where we are at.
De Weerd: Okay. Thank you.
Bird: Have you got the motion?
Nary: Sure. Madam Mayor?
De Weerd: Mr. Nary.
Nary: I guess based on all that discussion that we have had so far, moving to Item 9, I
would more to deny RZ 03-009. The request for a rezone of 6.39 acres from C-N to an
R-8 zone for proposed Stapleton Subdivision by Wardle and Associates at 3680 west
Ustick Road, based upon -- and request counsel to prepare Findings of Facts and
Conclusions of Law, Decision and Order. The finding for denial to include that the
rezone request was -- what information is -- that the rezone request, basically, does not
comply with the Comprehensive Plan. That no other information is presented to give
this Council cause to amend the Comprehensive Plan at this point, no other information
as to the compatibility of residential zoning in this particular zone is appropriate and tell
me, Mr. Nichols, if you need more than that for a rezone denial.
De Weerd: Mr. Nichols?
Nichols: Madam Mayor, Members of the Council, as long as the Council recognizes it's
currently zoned I think R-1 and that it's the additional residential development that would
occur through the rezone is what is contrary to the Comp Plan. The original zone that
Meridian City Council
January 27,2004
Page 25 of 53
was given to it was because there was already an existing residence on the property
and that there is a lack of objective information about at what point the potential impact
from the plant from odors and noise would affect the marketability of this project and
also negatively impact the potential future residence.
Nary: I believe that's exactly what I meant, Mr. Nichols. Thank you. I did note, though,
you did say it was zoned R-1 and the rezone request was for a C-N. Excuse me.
Nichols: Excuse me, Madam Mayor, I was mistaken.
Nary: Okay.
De Weerd: Wow.
Nary: So, all of mine and all of his is what I would recommend in this motion for denial.
Rountree: Second.
De Weerd: Is that motion detailed enough, Mr. Nichols? With his nod, I will accept your
motion. Is there any further discussion? The motion is to deny RZ 03-009 as stated
with the reasons by Councilman Nary. Mr. Clerk, will you call roll?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
De Weerd: Thank you. Okay. We have Items 9 and 10. I mean 10 and 11.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I would move denial of PP 03-019, request for Preliminary Plat approval of 40
building lots and seven other lots on 5.93 acres in a proposed R-8 zone for proposed
Stapleton Subdivision by Wardle and Associates and for counsel to prepare Findings of
Facts and Conclusions of Law, Decision and Order for denial. Now based upon the fact
that the rezone request was denied pursuant to RZ 03-009 and the requested plat
would, then, be incompatible with the zoning as designated for the property.
Wardle: Second.
De Weerd: Okay. It's been moved and seconded to deny PP 03-019, for Stapleton
Subdivision. Any further discussion? Mr. Berg, will you call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Meridian City Council
January 27. 2004
Page 26 of 53
De Weerd: Thank you. Item 11.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Move the denial of CUP 03-034, request for Conditional Use Permit for a planned
development of a 41 lot subdivision for Stapleton Subdivision at 3680 West Ustick
Road. For the previously stated reasons that the plat, as well as the rezone for this
property were denied and, therefore, the planned development would be incompatible
with the zoning as currently designated for this property.
Wardle: Second.
De Weerd: It's been moved and seconded to deny CUP 03-034 for Stapleton
Subdivision as stated in the motion. Mr. Clerk, will you call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
Item 12.
Public Hearing: RZ 03-011 Request for a rezone of 9.34 acres from I-L
to R-15 zones for proposed Mayfair Commons Subdivision by Wildwood
Development, LLC - 1125 East Pine Street:
Item 13.
Public Hearing: PP 03-031 Request for Preliminary Plat approval of 38
building lots and 17 other lots on 12.74 acres in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC - 1125 East Pine Street:
Item 14.
Public Hearing: CUP 03-057 Request for a Conditional Use Permit for
multi-family residential subdivision requesting reduced setbacks, parking
standards, and dimensional requirements in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC - 1125 East Pine Street:
De Weerd: Thank you. Okay. We have Items 12, 13 and 14. If there aren't any
objections, I will open all three, Public Hearing for RZ 03-011, PP 03-031, and CUP 03-
057 for Mayfair Commons Subdivision. We will open with staff comments.
Hawkins-Clark: Thank you, Madam Mayor, Members of the Council. On the first Item
Number 12 on the rezone request, the property that is the subject is located here on the
south side of East Pine. It is currently zoned light industrial. This has Danbury
Subdivision there on the north side, Union Pacific Railroad runs along the south, that's a
200 foot wide right of way, just to give you a little perspective on there. Santee
Business Park is the condominium project that is here towards the north end of the
project. There is an existing residence that has not been annexed on the property to
the west. East Commercial Avenue is -- does stub to the property here in the southeast
Meridian City Council
January 27, 2004
Page 27 of 53
corner. That's the only stub. The primary access here on East Pine. The rezone
request is to rezone the majority of the property, 9.34 acres, to R-15. The southern
portion would remain light industrial. As you probably read in the staff report, there was
an application submitted on this property before several months ago to rezone the entire
property. It was withdrawn prior to coming to the Council at the P&Z Commission level.
The aerial photo shows the Five Mile Creek coming underneath Union Pacific Railroad
and it does impact the southwest corner of the parcel. The channel, the floodway, is
within their boundaries and, of course, the flood plain impacts quite a bit of southwest
corner there as well. Planning and Zoning Commission is recommending approval on
Item Number 12 to rezone 9.34 acres of the 12.74 to R-15. Here on Item Number 13,
the Preliminary Plat, north is left. We have switched directions in the universe here.
The entrance that they are proposing is here. They are proposing a private commercial
driveway access off of Pine, not a public street. The application has 38 building lots, 15
of those are for detached four-plexes, and the detached ones are shown in the larger
boxes there. You can see some of them also have these -- the dashed lot lines shown.
Those are for the attached four-plexes. The dwelling unit type is four-plexes throughout
the north portion, but there is a combination of both attached and detached buildings.
There are 100 dwelling units. I believe 60 of those are in the detached and 40 of those
are in the attached. Their open space that they are proposing is shown here in the
center and I will just go to the Landscape Plan. You can see they are showing parking
on the north and south of the common lot to access it. They are proposing a volleyball
court on the north end of that lot and some picnic shelters and space. This slide shows
their phasing plan that was submitted. They are proposing top hase the residential,
constructing the north portion, which is, as you can see, about half the dwelling units in
phase one, as well as the three industrial lots, which is the portion of the property that
would not be rezoned so, kind of a split phase there. Then, their Phase 2 is located in
the middle. I did want to p oint out for the Council, at least under this plan -- and I
haven't had discussions with the applicant, but it does appear that they are not
proposing to construct any of the open space or amenities as a part of Phase 1, so if --
maybe Mr. Beecham could address that, that would be helpful. The Planning and
Zoning Commission did recommend approval of this item, as well as 14. The planned
development is requested because of reduced setbacks, reduced frontages, and a
number of other things that were detailed there. The slide that's on the screen now
shows basically the layout of one of the attached lots and how that building would fit on
the property. They are proposing these external stairwells that would, basically, be
within nine feet of the front property line. The building itself would be 14. They are
requesting a six-foot setback reduction for the building and a little larger for the stairwell.
Here are the elevations that they have submitted with their application that show the
buildings. Front elevation on the top and rear elevation on the bottom. Go back just a
couple of comments on the recommendation from Planning and Zoning Commission as
noted in Wendy's report, there were four neighbors that came to their hearing that
provided testimony in opposition. There was a number of letters that were also
submitted that are in the record that also state their opposition and, in summary, I think
it's safe to say that the majority of people feel that the industrial n atu re 0 f this area
should be retained and no residential should be allowed. The Planning and Zoning
Commission did recommend disclosure in the CC&Rs concerning the existence of the
neighboring industrial uses. They did submit draft CC&Rs that show some language in
there that would basically be disclosed to any buyer in this project that would state that
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January 27, 2004
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they have industrial uses 24-7, et cetera, around the property and that would have to be
part of their title on these properties. The Preliminary Plat was revised since the
Planning and Zoning Commission hearing, dated January 15, 2004, received January
16, 2004, and there are a few other clean-up items that I guess maybe at this point I
won't go into, but would like to reserve the chance to touch on some of those after the
applicant presents.
De Weerd: Okay. Thank you, Brad. I apologize to Council. I didn't ask for direction on
the proposal for -- and we do have an open Public Hearing on other items, but we can
discuss that at the end of this or -- okay. Thank you. Okay. Any questions for staff?
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: Brad, could you take me back to the aerial of the site? I'm still trying to get
oriented.
De Weerd: That's Locust Grove.
Bird: Thafs the industrial park right there.
Rountree: So, the drain is on the western edge of the -- northwestern edge there and
up front?
De Weerd: It goes diagonal.
Rountree: It swings back around, goes across the road right--
Bird: Right in here.
Rountree: -- there or -- it goes across the road right -- right on the property line, does it
not?
Hawkins-Clark: Mr. Rountree, is your question where does the drain cross underneath
Pine Avenue? Where does it cross underneath Pine? Is that the question?
Rountree: Right on the northwest edge of that property in question. The applicant's
property.
Hawkins-Clark: No. This is the applicant's property.
Rountree: Correct.
Hawkins-Clark: And it does cross underneath Pine further west.
Rountree: Isn't there a drain right there and a residence right there? A road back
through McKegg's right there? The reason I ask, Brad -- I don't know, you guys are
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January 27,2004
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going to have to deal with my history. At one point in time, this property right here came
to the city and wanted to be annexed and they wanted to build on it. It was denied. It
was denied primarily because that's in a flood -- a hundred year flood plain, not
buildable, according to city ordinances. I believe that still impacts this property, does it
not? I don't see that issue addressed anywhere in here.
Hawkins-Clark: Thank you, Mr. Rountree. I was just pointing out the plat. Yes, you are
correct, the Preliminary Plat shows a 90 foot wide easement that does encroach in that
northwest corner of their property and --
Rountree: And my question -- is that still an issue? I know it was a significant enough
issue for that particular property owner that they just flat gave up.
Hawkins-Clark: Well, yes, as far as the flood plain being an issue of how building
permits are reviewed and proved, certainly. As shown on the survey, the impact would
certainly be greater on that small piece to the west that you just referred to that the city
has some history with. The flood plain appears to have -- sort of taper off pretty quickly
as it goes east and shows quite a bit of contour change right there, so it --
Rountree: That just might affective the buildable space on that property.
Hawkins-Clark: The buildable space. Correct.
De Weerd: Any further questions? Okay. Is the applicant's representative here? Is the
testimony you provide tonight the truth, the whole truth, and nothing but the truth, so
help you God?
Beecham: It is.
De Weerd: Thank you. Please state your name and address.
Beecham: My name is Scott Beecham, address 405 South 8th Street in Boise. I am the
representative of Wildwood Development, the applicant on this project. The
applications before you tonight represent a tremendous amount of work done by staff,
the Planning and Zoning Commission, the neighbors, and the applicant. The resulting
proposal is for a combination of multi family and light industrial lots, as staff indicated.
This land use -- mix of land uses provides for a logical transition from the more intensive
industrial uses to the south and the east of the property, to the single family residential
uses to the north and west of this property. It also provides for a strong residential base
near the downtown core of Meridian, consistent with the goals of the Comprehensive
Plan. As staff indicated, these applications are as follows: We have got a rezone of
9.34 acres. That is everything north of -- or to left of Commercial Avenue. We have a
Conditional Use Permit request on that same property. Then, we have got the
Preliminary Plat for the entire property, the 12.74 acres. That consists of 38 building
lots and 17 other lots. I'd like to break down the buildable lots and other lots a little bit
better for your information. T here are the 35m ultiplex lots and t hat consists of two
different product types intended to give a diversity of housing choices to the residents
within the community and the City of Meridian. The attached four-plex structures will be
Meridian City Council
January 27, 2004
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largely -- will be exclusively one-bedroom and studio-type apartments catering towards
a single individual or a couple, perhaps. The other -- the detached four-plex structures
would lend themselves more towards the young couple or young family. In addition, we
have got the three industrial lots on the southern portion of the property. This was a
result of the redesign of this project and that was intended to be one method of reducing
the perceived conflict between land uses. By creating these lots, we have effectively
separated ourselves an additional three to four hundred feet from the railroad right of
way and the very intensive block plant to the south of that. In addition to that, land use
and p Ian change, we have increased perimeter landscaping and a dded some sound
dampening to the structures, and I will talk about that a little bit more. Next, we have
ten garage and storage lots identified for this project. Those garages would be in
addition to the parking identified in the staff report. They would be either two-car
garages or allow for storage for the residence within the community. In terms of open
space, we have got about 30 percent open space on the project and that open space is
largely concentrated in the center of the project in approximately a two acre commons.
The remainder of that 30 percent is in -- a little bit up in the northeast corner and, then,
landscape islands. That is not counting the perimeter buffer. In addition to that open
space, we have got yard areas -- which is not typical to a multi-family development. We
have got lots, which have yard areas of 2,500 to 3,500 square feet apiece. If you add
the math on that, we have got another two acres, plus or minus, in open space. At the
end of the day on the residential portion, close to 40 percent of this site is in open
space, which we think is a great benefit to that -- to this neighborhood, as well as the
community as a whole. I'd like to address some housekeeping item. Jim Conger
passed out a folder. I wanted to just quickly go through what these items are. The first
item is the phasing plan. There was a requirement by city staff to provide that phasing
plan prior to this hearing. We did that. I wanted to put that in front of you. I'll point out
that the only change to the Preliminary Plat was this phasing plan. Where it was
updated, there was a revision date in January. The only change was the phasing plan
as requested by the city. The second item is a revised Landscape Plan with further
detail provided on the amenity package for this project. Brad indicated picnic shelters.
In our letter, we did not indicate shelters, rather, we want to do barbecue pits and picnic
tables in this common space. The third item is the draft CC&Rs and I would point out
that on the bottom of Page 15 is really the relevant information that addresses
disclosure of potential impacts and industrial and commercial neighbors. In addition,
under the fourth tab, we have provided addendums to both the rental and purchase and
sale agreements. This is to be provided with those contracts to try and get that line of
communication across the board. Where these lots are for sale, we want that to be
passed to the purchaser, as well as the end tenant. We have tried to accommodate that
through this CC&R language and these addendums. The final item in this packet is a
little more involved and these are simply -- or generally, clarification items on the
recommendation from P&Z and if I could, I'd like to go through those one by one. The
first item under the Preliminary Plat was in regards to latecomers fee. This is more of a
formatting question than -- I think the intent is clear that the recommendation is to
change the language from original staff report. However, as it leads, it shows that we
need to pay that latecomer's fee prior to signature and, then, in the recommendations it
says -- let me go back here. In accordance with the prior agreement. There is a conflict
if you take both of those things, both the recommendation and the staff report. I guess
that's a question I'd just like to put in front of the Council. The second item relates to
Meridian City Council
January 27, 2004
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conditions three and 16 and I think this is an important issue. Brad touched on it in
terms of the park being in Phase 2. The applicant's intent would be to bond for the
improvements by phase. That presents a question on when you have got an amenity --
a required amenity in the second phase, don't -- speaking for the applicant, he's here
tonight, he can address this. In our discussions they don't have a problem doing that.
The intent of the project is to build that amenity. However, the phasing of it and
absorption doesn't allow us to get to that amenity in a reasonable amount of time. We
try and phase that in one year increments, roughly, based on a reasonable absorption.
Having said that, we have got another project -- the same applicant has another project
in town which has absorbed quicker than expected and we may have the same case
here, in which case everything would be sped up. The point of this is that we have got
our requirement in the recommendation that we cannot have certificate -- certificates of
occupancy prior to completing some of this landscape. It seems to be a belt and
suspenders approach, where we are bonding for these improvements, we would
request that this language be changed to be consistent with the general requirements,
which requires to put a letter of credit or cash surety in place. The next item is a minor
one. In Condition 11, there is reference to access roads. We do have a potential on
this project to -- need to provide a temporary fire access between the first phase of
residential and commercial avenue. What we have done in the past on that is done an
all-weather surface, which I think by most people's 0 pinion would not be a dust free
material we use a standard road mix on that. We could change that language to specify
temporary would not subject to that dust free we would appreciate that. Condition
Number 12 addresses the seed versus sod. The original condition was that all
landscaped areas, common areas included, be sodded. The Planning and Zoning
Commission recommendation is that only the building lots be sodded and the common
area -- or exception areas be -- can be seeded. That's not a terminology that we are
familiar with or have used, would like to change that to common areas, to make sure
everybody has a consistent understanding on that. On Condition 17, again, maybe a
formatting question. It refers to the phasing plan. That has been submitted and,
therefore, should be deleted.
De Weerd: Mr. Beecham?
Beecham: Yes.
De Weerd: Of your allotted 15 minutes, there are three minutes remaining for both you
and if the applicant wanted to speak, so --
Beecham: Okay. Thank you.
De Weerd: I just wanted to let you know.
Beecham: I appreciate that. Actually, I'm going to jump ahead. There are a few items
on the Conditional Use Permit. They are identified again under the fifth tab there. I will
jump ahead and address the flood plain issue. The southwest portion of this site is in
the f100dway and is nonbuildable per city code. The majority of this site is in the
hundred year plain and can be build on if the flood elevations are raised above that one
hundred foot standard -- one foot above the base elevation. This site, even though it's
(
Meridian City Council
January 27, 2004
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entirely within that hundred-year flood plain, is -- ranges between six inches and a foot
below. By the time you build up the foundations, the slab-on-grade foundations, we will
be above that and can handle through standard procedures the elevation certificates.
We can be removed from that hundred-foot flood plain. I think the last thing to address
would be the opposition by the neighbors that staff referenced. Again, we have done a
tremendous amount of work. Planning and Zoning Commission heard extensive
testimony. We have modified this site plan and feel we have come before you with a
good compromise that, again, provides for that logical transition between the more
intensive uses to the south and east and the single-family neighborhoods to the north
and west. With that, I'd stand for any questions.
De Weerd: Council, do you have any questions?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I have got a couple of questions. Mr. Beecham, one little note. I notice there
was a letter from a neighbor that was opposed to it and indicated that the address that
you used as your property address is, actually, his address. Did you clear that up?
Beecham: Yes, sir. Madam Mayor, Councilman Nary, the assessor's records show this
property as 1275 East Pine. It was previously a portion of that neighbor's property and
we posted it per the assessor's records. When this -- when that issue came up, we, of
course, came to the city and got a new address. I think they assigned it based on that
telephone call from that neighbor.
Nary: Okay.
Beecham: But it was an honest mistake.
Nary: On your phasing plan, basically, if I saw the prior drawing -- okay. Basically, how
many people -- or how many residences -- living units are in this phase one? Because
your anticipation was approximately a year before you would, build Phase 2? Is that
right?
Beecham: That -- that is what I said.
Nary: Okay.
Beecham: And that is based on some conservative numbers that -- you know, that first
phase would be a one-year absorption.
Nary: Okay. How many living units in this phase?
Beecham: I'm sorry I don't know that off the top of my head. 1']1 do quick math. We
have --
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January 27,2004
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Hawkins-Clark: Councilman Nary, I'm sorry, I did count that. T hat was 56 dwelling
units.
Nary: Fifty-six dwelling units? Okay. You're talking 150, 200 people living in this thing
right here right? In this phase. Possible.
Beecham: I would say that would be a very high estimate, given the product type that
we are proposing. The majority of -- many of those units are single occupant type
studio apartments and one bedroom units.
Nary: Well, why not -- why not build -- why not build the amenity -- why not build the
amenity with his phase? I guess I didn't hear why alii heard was that you weren't going
to.
Beecham: Council Nary, when putting in the infrastructure, the logical break point was -
- you can see right at the start of the shaded area. That amenities lies south of that
break point and without curb, gutter, of all those other infrastructural improvements, we
are going to be back in there and tearing that up in phase two.
Nary: Well, I'm no engineer, but I mean you certainly could have put the two acres on
this side of the line.
Beecham: Oh, I'm sorry, Mr. Nary. I misunderstood your question.
Nary: Okay.
Beecham: This was the layout that made sense. We wanted to get that -- that
commons area internal to the site, further in away from Pine, so that was the layout and,
quite honestly, the phasing plan was not -- when doing the site planning on this, that
was not the foremost consideration.
Nary: What p lan, if a ny, do you have -- Brad, could you put u p that other 0 ne that
shows more of the -- I guess the turn -- that shows the other industrial site around it. I
guess that's good. I mean what, if any, plan do you have? This street is going to
connect, from what I saw in your other thing; right? This street is going to go through
here it's an access point. You have got Pine Avenue, access through here, but also
when this back part gets built you're going to have people cutting through here, through
this fairly busy industrial point. When Locust Grove goes through, which it's supposed
to do in the next couple of years, you have got a real straight shot access out there, so
you have got a lot of traffic that you're going to funnel through the industrial site. What
plans, if any, do you have to deal with that?
Beecham: We certainly do see some 0 f t he trips generated from this site going 0 ut
through that industrial property. The concern of ACHD and I think a concern that we
shared was more cut-through traffic. By the way, city staff also shared this concern.
This cut-through traffic of people from Locust Grove, going north on Locust Grove,
cutting through on commercial and north through our project, I, quite frankly, didn't see
that. Yes, obviously, you have got a north-south street in that industrial neighborhood. I
Meridian City Council
January 27, 2004
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didn't see it to the extent, I should say, that the city was concerned about it and ACHD,
but what we have done is redesigned the plant to make it a more circuitous route. Now
Nary: Well, it's not circuitous for the half of the people that live in the back half of this,
they are all going to go out on Commercial right through this industrial park to go to
Locust Grove, They are not going to go -- they are not going to go out through the front,
they are going to go right there. I mean thafs the quickest access point for everybody.
Beecham: Yes.
Nary: So, if I understand your answer is you don't really have any plan, you just -- you
anticipate that that's where the traffic is going to drive is through that industrial park.
Beecham: The intention is not to funnel traffic that way, Madam Mayor, Councilman
Nary. The site is designed to take primary access off of Pine. The back door on
Commercial is - - and keep i n mind, again, this project has gone through a transition
over time and the land plan has changed. The back door in commercial is going to be a
logical exit point for anybody going south, that would be a logical exit point. Now,
Commercial Avenue is a 60-foot right of way. It's a large road. It can accommodate a
certain number of trips. ACHD, quite frankly, didn't express any concern with the traffic
generated from this site, so I don't think we ignored it, it just didn't come up on the radar
as a significant issue to the highway district and, therefore, to us.
Wardle: Madam Mayor?
De Weerd: Mr. Wardle.
Wardle: I have a follow-up question from Mr. Nary's question. Brad, if you can put up
the site plan. If I understand correctly, Mr. Beecham, this road will be a through road
here all the way to Locust Grove. Commercial will; correct?
Beecham: Yes when Locust Grove is connected.
Wardle: And are these -- and this is a road through the development itself and are
these parking spots here? Those will exit directly into that -- and is this a parking area
as well? I guess I could see --
Beecham: Yes, sir, it is.
Wardle: Okay. Those are all parking areas that exit into the drive aisle.
Beecham: Right.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Meridian City Council
January 27, 2004
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Nary: Do you at this juncture, Mr. Beecham, have any plans for what these industrial
sites are going to be?
Beecham: The applicant has expressed an interest of doing a contractor yard there in
that location. Anything that happens on those lots would be required to go through the
Conditional Use Permit process, so that would that a future application to the city.
Again, that was just -- that was a proposed use and, again, I'll reiterate that those
industrial lots weren't there originally, it was -- as compromise that we adjusted the land
plan, so they are regrouping and kind of creating the plan for how that property is used.
Nary: These are the backs, then, of the buildings; is that correct? The backs of the
buildings face the street?
Beecham: Yes, sir. That's correct.
Nary: What's the buffer here? Is it 20 feet?
Beecham: The buffer there between -- and maybe this will -- this rendered Landscape
Plan will demonstrate a little bit better. The buffer along the back is -- and I might need
to ask Brad for help with what the requirement along the --
De Weerd: Mr. Beecham, can we ask that you put it on the stand, take the microphone,
so the public can also see what you're pointing out? You might move that stand a little
forward, so Council will be able to see it as well. Yes. That's good. Can you either use
the microphone or there is also a pointer on the stand.
Beecham: The landscape buffer between that -- between Commercial and the back of
those units is -- I think as it ended up it was at ten feet and I know I went through this at
length with Wendy, but I'd ask Brad if he could maybe help remind me what that was.
At any rate, the separation between the structures and the roadway is closer to 20 feet.
I would add that, of course, perimeter fencing is required on this and so that, along with
the street trees identified on the Landscape Plan, would create an additional buffer and
is physical separation.
De Weerd: So, they have just a 10-foot backyard?
Beecham: Again, I believe that's a requirement. And, I apologize, I don't have that
information handy. If Brad could help me on that.
Hawkins-Clark: Yes. Industrial uses are a class five and multi-family are a class two,
so you have class two next to a class five, which is 30 feet. Now, bear in mind that is if
their property lines are contiguous. The landscape ordinance specifically excludes -- I
mean if you have a public street separating your uses, then, what I just said does not
apply. All local streets have to have minimum 10-foot wide street buffers, so we have
two different types of buffers. One is a buffer between land uses and the other is a
buffer just for street buffer and in this case, since you have commercial between the
industrial and the multi-family, the buffer between land uses doesn't apply, so we just
have the ten foot that applies, which they have shown.
Meridian City Council
January 27, 2004
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De Weerd: Thank you, Brad.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I got a question for Mr. Beecham. Is the fence going to be right on the sidewalk,
the fence you're putting along there, will it be right on -- up to the top sidewalk?
Beecham: No. Councilman Bird, it will be at the back of that 10-foot buffer space, so
there will be landscaping between the fence and the sidewalk.
Bird: Sidewalk. Okay.
Beecham: Yes, sir.
Bird: Thank you.
De Weerd: Okay. Is there any further questions? Thank you. You do have two
minutes left, if the applicant does want to say anything as well.
Beecham: I guess I would ask the Council's direction. We can handle that through any
potential rebuttal or -- and I'll ask the applicant, of course, what his interest is.
De Weerd: Okay. Thank you.
Beecham: Thank you.
De Weerd: Now, if the applicant chooses to be the spokes person to rebut, then, he is
the only person. I just wanted to make sure you understand that. The rebuttal is by one
person. If the applicant would like to be the one that does the rebuttal, that is fine.
Beecham: Okay.
De Weerd: Okay?
Beecham: Thank you.
De Weerd: Thank you, Scott. Okay. If you will raise your right hand. Is the testimony
you provide tonight t he truth, t he whole truth, and nothing b utthe t ruth, so help you
God?
Finley: It is.
De Weerd: Thank you. Please state your name and address.
Finley: Christopher G. Finley, 145 Horizon Drive, Boise, Idaho.
Meridian City Council
January 27,2004
Page 37 of 53
De Weerd: Thank you.
Finley: We thought a lot about this project and we think it brings a lot of necessities to
the City of Meridian. I went and listened to the -- Tom Hudson, for what you want to do
with your downtown and we thought that this project hooks up with that real nice. We
are only about eight blocks to downtown Meridian, so we thought that putting this
residential into this area helps give us the buffer zones coming in from the industrial
area to the east and to the south and adds people down to get them downtown to use
the new uses that you guys want to put down there. These are -- currently we have
Cooper Canyon right now, you know, we feel that there is a great housing need for
those people that are there. As a matter of fact, even one of Meridian's police officers
are one of our tenants there. We have mainly young families. We think it's a good
project. A good quality project. We feel that this one does, too, with lots of open space
and everything to it. They are very good looking buildings. We do have pictures of our
buildings and they are all stucco, they are not vinyl sided, they are not any of that kind
of stuff to them. One of the things we would like to see, too, is because these things do
generate a lot of -- if you do approve this, we do generate a lot of park fees and ACHD
fees. We'd like to see if you guys wouldn't use those fees for -- you know, if you can
make -- generate those fees to go into like parks and stuff in -- towards the downtown
area and talk to ACHD to use those fees to, you know, help access our properties down
to the city and stuff like that, because it's going to generate close to 57,000 dollars in
park fees. It's also going to create about 113,000 in ACHD fees, and we'd like to see
the city use those, so you could help your downtown area.
De Weerd: Thank you. Any questions for the applicant? Thank you so much. Okay.
We will accept testimony just feel free to come forward. Is the testimony you provide
the truth, the whole truth, and nothing but the truth, so help you God?
Ullman: It is.
De Weed: Thank you. Please state your name and address.
Ullman: My name is Jason Ullman I'm at 925 Stonehenge in Meridian. I'm going to
speak on behalf of D&J Auto Transport, at 1433 East Commercial. We are the business
that is going to butt up directly to the southeast of this property. We are a business that
-- we operate 24 hours a day, seven days a week. We moved to this location about five
years ago and we came here for specifically one reason. When we -- the location we
had down in Garden City was this exact same scenario. We were a commercial
property surrounded partially by residential areas and we were called consistently,
almost on a daily basis, with people calling, complaining about the noise of our trucks
that they are going to make loading and unloading and we got served with several
lawsuits, so we had to, you know, go in and out of court. I just don't see -- I don't know -
- I'm not much of a public speaker, as you can tell.
De Weerd: Thank you. You're doing fine.
Meridian City Council
January 27,2004
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Ullman: At the Planning and Zoning Commission, the builder had stated that he had
checked with several of the businesses around there and that they had approved this
new design. Specifically stated that he had checked with us about that -- that we were
happier with this new design where they were leaving the back half open and leaving
that commercial, that we were happier with that and I think that's only true to the point
that it's -- I would be happy if you broke one kneecap, instead of two. I think the new
plan would probably show it as better, you know, than the original, but there is no way
that I think it's going tow ork with us 0 r a ny 0 ther business a round t here. They a re
making noise at several of those businesses as well that are operating 24 hours a day,
seven days a week. I understand that they are trying to make accommodations by
putting these special considerations in, like better windows and stucco and it's going to
help keep the noise down. They are going to put a notice in with the lease about the
possible -- you know, the possibility of excess noise and I think some people have a
reasonable expectation 0 f what t hat noise is going to be. In apartments, w hen they
read that, they are going to think of, you know, a loud TV, a stereo, someone
vacuuming, that works an opposite shift that they do, et cetera, et cetera. I just -- there
is no way that's going to compare to the amount decibels that our trucks are going to
create while they are loading and unloading. In short, there is just -- no matter what
kind of considerations that the developer or the builder come up with, it's just simply
going to be a matter of time before these people start calling and complaining to us and,
then, we are going to be back here with you. We are speaking from experiences. This
is exactly what we just went through when we moved out here. I would also like to point
out -- I know I'm out of time, but Councilman Nary's point about the traffic that is going
to be directly coming out Commercial right onto Locust Grove in front of us. Thank you.
De Weerd: Thank you very much. Any questions?
Bird: I have none.
De Weerd: Okay. Thank you very much. Okay. Is there anyone further? Is the
testimony you provide tonight the truth, the whole truth, and nothing but the truth, so
help you God?
Taylor: Yes, it is.
De Weerd: Thank you. Please state your name and address.
Taylor: My name is Larry Taylor, 851 East Antilles Court, Meridian, Idaho. Mayor,
Council, Staff, thank you for this evening's opportunity to speak. I am representing the
business owners association on the Ralston project, which is called Santee we call it the
Ralston as well, which is located due east of the property. There is 23 businesses
located -- yes. Right there. Thank you. They are located right there. The noise is
definitely going to be an issue. We have already spoken about that, so I won't go into
that anymore. Safety is my biggest concern in this project and what's going to be
established here, the proposed establishment that they are offering. We offer -- or we
have a business, Advanced Heating, which is located immediately adjacent to the
property. They got the five units right there. They do metal fabrication for their duct
work. That is located directly behind that unit and in that area. I remember as I was a
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January 27,2004
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child, anything shinny or -- that I could see I grabbed. This is metal. We do make all
the opportunities of keeping it within the area, however, it doesn't take much for a small
arm to get through the fencing that is there and it would only take one injury, very --
could be even a fatal injury, to make this an extremely bad idea. The traffic, again,
Commercial Avenue, Ralston Street, is currently extremely heavy with our semi traffic
with our deliveries. They are seven -- 24-7, as you would say, and any type of an
opportunity that children or even adults will be on those streets -- and since this is
currently the only paved area right there with sidewalks, it will be one of the major areas
that people will be utilizing. In closing, it is specifically the safety of the occupants in
these areas, as well as our individual people, that is a major concern of ours. Thank
you. Any questions?
De Weerd: Thank you. Council? Thank you very much.
Nary: I'm sorry. Madam Mayor?
De Weerd: Mr. Nary.
Nary: Tell me again -- I missed exactly where -- is your business right here?
Taylor: Yeah. I'm representing the association. All the owners.
Nary: Okay.
Taylor: The 23 owners right there.
Nary: I'm sorry. I just missed at what point you said it was. Okay. Thank you.
De Weerd: Okay. Is there anyone else who would like to testify? Is the testimony you
provide tonight the truth, the whole truth, and nothing but the truth, so help you God?
Callister: It is.
De Weerd: Thank you. Please state your name and address.
Callister: David Callister, Eagle, Idaho.
De Weerd: Okay.
Callister: I'm negotiating to be the builder on these projects. I'm not the applicant, but
the builder, and I was the builder on this applicant's last project and, as such, I have
taken an added measure to visit with these neighbors. The ones that have spoken to
you today and additional neighbors in trying to make sure that the construction of the
project -- of the buildings that I am involved in trying to present, meets the needs of the
neighborhood and that this would be a compatible project to the neighborhood, because
it affects the clients that I'm trying to achieve. I wanted to make a couple clarifications,
just -- and I wasn't going to bring it up, but I think it's important to. The DJ Transport, I
have been under discussions with the gentleman who owns that transport and he has
Meridian City Council
January 27, 2004
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been a ware 0 f the things that we have taken into consideration or t he applicant has
taken in consideration to mitigate his concerns. I was kind of surprised when testimony
came up from them here, because he's actually under discussions to acquire that lot,
which is being proposed next to it, to expand this operation. It's surprised me that he
would be so concerned about the project when he.s proposing to be a participant in the
extension of it. In addition to that, the last testimony was from --
Nary: Madam Mayor? I know we are not supposed to interrupt Mr. Callister, but this
seems like rebuttal. This isn't -- this seems like rebuttal testimony, which is at the end.
So, it doesn't appear to me to be part of the Public Hearing at this juncture. You're
rebutting what someone else said. That's normally done at the end. If you want to
present what this projects about, thafs what this portion is for. Otherwise, the applicant
ca n --
Callister: However, I feel like my testimony is important, because I intend to playa role
in the building, but however that would be presented, I'd like to do it in the proper
manner.
De Weerd: Mr. Nichols, could I have your opinion on this.
Nichols: Madam Mayor, Members of the Council, even though it may look like rebuttal, I
think ifs still within his three minutes testimony. However, he addresses the issues
doesn't preclude the applicant from rebutting, even though he has a potential interest in
the project. I think he still gets his three minutes.
De Weerd: Thank you, Mr. Nichols. I'm sorry.
Callister: No. That's fine. I only want to do what's proper and appropriate. I'm
unfamiliar with the process enough that I want to make sure and I appreciate the
opportunity with that.
De Weerd: Thank you.
Callister: The only thing I wanted to reflect was that this last testimony concerning this
heating and air conditioning outfit, I personally have met with the owner of that outfit and
he's been on this project. A couple of things are important. One, he does not have
exterior 0 perations, 0 nly interior 0 perations. There is not shinny metal 0 r 0 perations
outside near the fence. He parks his vehicle there only. He's in favor of the project. I
don't want you to get the impression he's not -- or opposed to it. He's not. He is in favor
of the project. The testimony you heard was from a manager who manages the entire
project, not the owner of that building. Like I say, we have met with all these folks and
we have tried to design these buildings to meet the needs and mitigate any actual
concerns. One thing I want to reflect, I wouldn't be building here if I didn't think the
market had a demand here. Frankly, these are the kinds of locations and these are
buffer projects, they are the kinds of locations we get for high-density housing. That's
what we get. We don't get the middle of the neighborhoods, we get, -- we get
businesses on one side of us and maybe residential on the other. That's the kind of
things we have. I have -- I have been a landlord for 20 years, owned, and managed my
Meridian City Council
January 27. 2004
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own operations, and a lot of my tenants live next to freeways and high noisy uses, but
that's the kinds of uses that we get for high density. One thing I wanted to point out
here, a lot of these are industrial. If you will go further to the east, the industry uses are
exterior construction yard uses. As you get here, actually, they have almost a real low
industrial use. All of these, except for the transport, and interior operations exclusively.
I think the city has actually contemplated that as they have designed that, because they
are actually a buffer towards the high-density residential use. None of these are
exterior uses or make a lot of noise.
De Weerd: Okay. Thank you very much. Any questions for Mr. Callister?
Callister: Thank you.
De Weerd: Thank you. Okay. Is there any further testimony? Is he part of the
application?
Beecham: Madam Mayor, if I could -- pardon me?
De Weerd: Is he part of the application?
Beecham: Yes. I'd like to clarify. We -- obviously, noise -- sorry. Scott Beecham, 405
South 8th Street. The noise was a serious consideration of this project and the
discussions we have had in the past. The applicant has retained a noise specialist to
go out and do studies on the project. Dave is here tonight and was going to stand up
and testify. What is the appropriate process or procedure for doing that? Is that part of
the rebuttal or can he have three minutes?
De Weerd: I think, generally, it's part of the presentation of the application, within the 15
minutes, but if Council has an interest, we can extend that, so that we can hear the
expert.
Beecham: Given the testimony, I would ask permission for that, because it is, I think,
critical to the project and --
De Weerd: Thank you.
Beecham: Thank you.
De Weerd: Okay. Is the testimony you provide tonight the truth, the whole truth, and
nothing but the truth, so help you God?
Aspitarde: It is.
De Weerd: Thank you. Please state your name and address.
Aspitarde: My name is Dave Aspitarde and I live at 832 West Stafford, in Eagle, Idaho.
I have a report t hat I want to hand 0 ut toy ou. Madam Mayor, City Councilmen, as
stated by the applicant, I was retained to go out and do a noise study in the proposed
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January 27, 2004
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project site. What [ did is I used a meter -- I should give you a Iitt[e background on
myself, too. I am a noise specialist, I work for a company called Bionics Environmental,
I have done a myriad of noise projects for lTD. I have done work for Idaho Power on
the two gas turbine systems. [have done work on some wastewater treatment plants.
And I have done expert witness work for Ada County Highway District, the noise, so --
but we went out and we did a noise study and we tried to hit the two areas of concern
and one was in the north -- south, I should say east quadrant right across from J -- is it
JLJ Enterprises? You took noise studies right there. We took a couple of
measurements and what we got, 60 feet, which was, actually, within the development
itself. I should go over and point. We did the noise study right there and we did it within
the project site, so we did it 60 feet back and we got 57 decibels. What I wrote in this
memo is I have given you guys common indoor and outdoor noise levels and so what
we got at 57 is on the high level of quiet urban daytime and, then, because that was so
quiet, we ended up going in again and you can see the pictures on the back. We,
actually, went in and almost straight directly across the street. We also at the time had
an idling truck, we got a truck and we idled that, a big semi, to get as much noise as
possible. We,also had a train that passed by and, then, we also had, I think, an airplane
that went overhead. We, actually, took one that was just directly across the street and
we got 61, which is, basically, a large business office, basically right around a
commercial area, but that was directly across the street and directly across the street
from the semi. We, then, went and -- went to the other location, which was directly
behind this development right here, we went directly behind -- we, actually, have a video
that's about a minute and a half long, because we took videos. We got 52 -- actually,
the first time we got 45 and, then, the second time we got -- of the first measurement we
got 55 and the second measurement we got 45 and just a quick note, because I don't
have very much time left. You can tell how quiet it is behind that development, because
we had two jets travel overhead and when you have a 10-decibel difference with two
jets, it means it's significantly quiet. At 45 decibels, we are talking quiet suburban
nighttime. In my professional opinion, I would say that noise is not that much of an
Issue.
De Weerd: Great timing. Is there anything questions? Thank you very much. Is there
any further testimony? Okay. Would the applicant like to rebut? You have five
minutes.
Beecham: Thank you. I think the issues are pretty clear here. We have met with the
neighbors, we have worked with staff, we have, you know, worked through this actually
twice with the Planning and Zoning Commission. It's a very -- the noise is a very real
concern of the neighbors. Our intent is not to create a hardship for anybody, whether it
be the city or the neighbors. We are not looking to push commercial or industrial uses
out of the city. Clearly, you have to have a mix of uses. This study I think shows that
noise is a relative thing and I'm not an expert on it, but based on those results and some
discussions, ambient noise in this a rea is higher than some of the created noise on
these sites and roads tend to generate a lot of that noise. I think the fact that Pine
Street and, again, in discussion with Dave, Pine Street, Franklin, and even the interstate
can be heard from this property, tells you what the effect of that is, but that all ends up
being kind of ambient urban noise. To review, we did make modifications to the plan
and, a gain, that's, I think, reflected in t he land plan, a s well as the landscaping, the
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January 27, 2004
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berming that was done along that side. We think that we have created a good project
here that can be a good neighbor and will fit into the community as a whole. We also
understand that traffic is a concern. It was a concern with staff and so we spent a lot of
time on that. We didn't get a lot of discussion from the Planning and Zoning
Commission, but I'm hearing it again today. One of the things that we did talk about and
would be happy to discuss again, is the potential use of bollards at that connection to
Commercial Avenue. From a smart growth standpoint, we got a lot of comments on
saying interconnections are better. That roadway is designed to handle that traffic and
let's not blame Pine Street, when the grid work or the intersections can really work in
our favor. That's why it's not reflected on the plan, but if that's the desire of the Council,
I think we would be happy to discuss that and, of course, we would need to talk to the
Fire Department and get their buy off on that, but we wouldn't count that out. In closing,
I think, you know, there -- there have been some representations made by some of the
neighbors. You know, unless somebody's here, it's hard to say what's true and what's
not. The bottom like is I think we have made a great effort to satisfy some of these
concerns. The staff is recommending approval of this project. The Planning and
Zoning Commission is recommending approval of this project by a unanimous vote and
we would ask that the Council do the same. Thank you for your time.
De Weerd: Thank you. Council, any questions?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Mr. Beecham, did I understand from your earlier testimony that this marketing of
this project is really towards I guess singles and couples and it's not really a family
facility?
Beecham: Councilman Nary, the history would show that we do not -- that the applicant
has not gotten a lot of families in this type of a development and that is with a two-
bedroom project. Where we have taken a portion of these units and reduced them to a
single bedroom or studio, we expect that will even reduce the number of families further.
Nary: And did you consider -- I guess the other concern I have is not just the vehicle
traffic along this road, but some foot traffic. There is a gymnastics academy right there
and I'm concerned about some foot traffic from this facility, if it does have a number of
families living in it. This facility is open about 16 hours a day and right now, because
there is no families really here, other than up here north of Pine, there is not a
tremendous amount of foot traffic down here, but this seems like much more of an
access point for foot traffic. Did you folks consider that at all?
Beecham: We -- of course we considered foot traffic. We have -- we are fortunate that
we are located adjacent to two of the city's identified pathways. One on the railroad
corridor and one on the File Mile Drain. That was really the focus. Sidewalks are
required on the streets, so we do not have off-street pathways identified, but, of course,
we do provide for sidewalks and pedestrian flow through -- to and through our
community, I suppose. I guess I would have liked to address the traffic on Commercial
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January 27, 2004
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again. I'm not a traffic engineer, but the traffic generated on that street doesn't lower
the level of service below an A and I'm going from memory here, but the Ada County
Highway District report I think keeps that as a level of service A. Granted, we are
connecting this through our site and whatever happens to the west of us may change
that at some point. I think it's -- you know, we are going to get further connections to the
north to Pine Street and I -- you see it -- clearly see it as a significant issue and it didn't
even come up on the radar with ACHD, so, quite honestly, again, we didn't give it a
tremendous amount of consideration.
De Weerd: Council, any further questions?
Rountree: I have none of the applicant. I have some for staff.
De Weerd: Okay. Thank you.
Beecham: Thank you.
De Weerd: Go ahead, Mr. Rountree.
Rountree: Madam Mayor. Brad, I have some questions that I need to help me think
this thing through. In the development of the Comp Plan, in that thoughtful process, the
City of Meridian identified a number of zones, industrial being one of them, high density
residential being another. How many acres of industrial zoning are there in the City of
Meridian?
Hawkins-Clark: Councilman Rountree, zoning, or designations for future industrial
zones?
Rountree: Zoning for future.
Hawkins-Clark: For future. Let me just check the Comprehensive Plan here. I don't
believe we have acres, but we do have a percentage. No. I stand corrected. We do.
1,142. That's 4.3 percent of the land area.
Rountree: And in creating that you did it primarily based on percentages to
accommodate the community that we wanted to be.
Hawkins-Clark: Correct.
Rountree: Is that correct? Do you have any indication of the rate in which those
identified zones are being rezoned or requested to be rezoned to something other than
industrial a nd are there 0 ther areas in the city, specifically residential zones t hat are
being requested to become industrial?
Hawkins-Clark: Right. That's good a question, Councilman Rountree. I don't. You
know, we certainly have seen the vast majority of the requests for rezone and
annexations are on properties that are designated for what that rezone is intended for,
as, you know, most of them are existing in Ada county are RUT zones. A very small
Meridian City Council
January 27, 2004
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percentage of the applications are requests to rezone from what either is designated for
future or what is existing. I would say this is the rare case.
Rountree: In your professional opinion and based on your experience in Meridian,
what's the likelihood of folks coming to the City Council and requesting R-15 or R-8 or
whatever higher density residential to become industrial and the likelihood of that being
successful?
Hawkins-Clark: The vast majority of those areas that are the high density that we have
envisioned are within our neighborhood center areas and those are mixed use that
specifically exclude industrial. The higher density residential is really targeted around
those areas that are, you know, either downtown or those neighborhood areas out on
the fringe, so --
Rountree: Thank you.
De W eerd: A ny 0 ther questions? 0 kayo I f the C ou ncil h as n 0 objections, I will g 0
ahead and close the hearings on Items 12,13 and 14.
Bird: Do you want a motion?
De Weerd: No. I think thafs good enough.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I move that we close the Pu blic Hearings on Items 13, 14 and 15.
Bird: No. Twelve, thirteen --
Rountree: Or 12, 13 and 14.
Nary: Second.
De Weerd: Okay. It's been moved and seconded to close the Public Hearing. All those
in favor say aye. Okay. All ayes. Motion carried.
MOTION CARRIED: ALL AYES
De Weerd: Is there any discussion or are you waiting for me to ask?
Bird: Waiting for you to ask and, then, demand a motion.
De Weerd: Okay. If there is no discussion, I would entertain --
Nary: Madam Mayor?
Meridian City Council
January 27,2004
Page 46 of 53
De Weerd: Yes. Mr. Nary.
Nary: I guess I will -- there are some real attractive things to what this particular project
wants to accomplish. There are things that I find very troubling. The common area in
the second phase, I just don't like. I think that's a very negative type of development
when you're not willing to provide that open space and common area for the first people
that buy in this property, but you're going to do it on the second. I mean you can design
this piece any way you want, you certain could have put t he open space in t he first
phase. That traffic does concern me. That -- people driving -- I don't know how heavy
of volume the roadway can certainly handle, but driving people through this industrial
park to the degree that this is going to generate just seems foolish. Using these
residences, as buffer to the northern property north of Pine I think is shortsighted and
putting them adjacent to potentially a contractor yard or some, other type of light
industrial use I think is just fraught with problems. I really have concerns about how this
is -- I think it's a nice project, I just don't think it's in a good spot. I think that the design
and what they'd like to do and what it looks like need some work, but it's just the
location to me just doesn't fit. I don't think houses and industrial uses are very
compatible. We have addressed this in other parts of town, like the project right before
this, trying to put them adjacent to industrial things ends up with a lot of public issue. I
don't see this one really abating that problem to any degree, all they have done is make
three industrial pieces to buffer further, but with a roadway in between and nothing else,
I just think this one is really not quite what I think was intended for this area.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I think in the thoughtful process that the city went through to identify this area
as industrial. In making that part of the mix of the community, in my mind, the
importance of industrial and commercial areas in the city can't be weighed very well.
I'm not sure that there is enough compelling reason, in my mind, to change the zoning
of this site to a high density residential and the loss of the potential of an industrial site.
For that reason I'm not inclined to be in favor of this particular request.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I would agree with Councilman Rountree. My -- on traffic, my worry is not so
much Locust Grove, the new Locust Grove, going through there, I have problems with
what it's going to dump out on Pine. Pine is a very very busy street right now and you're
dumping a lot more there, so -- and I believe also that we studied hard, that we felt was
an industrial area, commercial industrial area, and I can't see us having to change it
right now. I don't see enough evidence that we need to change it right now to high
residential occupancy.
De Weerd: Thank you, Mr. Bird.
Meridian City Council
January 27,2004
Page 47 of 53
Wardle: Madam Mayor?
De Weerd: Mr. Wardle.
Wardle: I'll give my opinion and I agree with the other three councilmen. One of the
things that I take into consideration are the existing businesses and especially those
businesses that located into 0 ur community and certainly wouldn't want to adversely
affect their ability to do business within the zoning. That, along with the traffic issues, I
have serious considerations about cut-through traffic from this site to major roads -- that
will soon be major roads through our community, and so I'm inclined to agree with my
colleagues here.
De Weerd: Thank you. Well, I know I don't have a vote, but I agree with Mr. Wardle.
Business retention is a priority in the community and when they locate a business in an
obvious industrial site. With industrial on all sides, you feel a certain sense of security
that that's not going to change and we do have a commitment to our business
community and not setting them up for failure to adhere to complaints and drive them
away. I would concur with everything that's been said and appreciate keeping a look at
those kinds of things. Do I have a motion?
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I move that we deny RZ 03-011, the request for a rezone of 9.34 acres from l-L to
R-15 zones for the proposed Mayfair Commons Subdivision by Wildwood Development,
that staff prepare Findings -- or counsel prepare Findings of Facts and Conclusions of
Law, Decision and Order for denial based upon the comments of the Council. As well
as the findings that the rezone request has not been shown to be compatible with the
surrounding uses of the property, that the -- and the remaining other of discussion
topics the Council has raised in regards to traffic, intensity of use, the density of this
residential on the surrounding neighborhoods, as well as the surrounding uses of the
property. If that's enough for you, Mr. Nichols? Is that adequate?
Wardle: Second.
De Weerd: Okay. It's been moved and seconded to deny the request for a rezone for
RZ 03-011 for the reasons stated in the motion. Mr. Clerk, will you call role?
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
De Weerd: We have a very obnoxious group up here.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Meridian City Council
January 27,2004
Page 48 of 53
Nary: I would move for denial of PP 03-031, request for Preliminary Plat approval for
Mayfair Commons Subdivision by Wildwood Development, for the fact that the rezone
requested was not approved and, therefore, the Preliminary Plat would be incompatible
with the surrounding property, as well as the zone that is currently for that application.
Rountree: Second.
De Weerd: It's been moved and seconded to deny PP 03-031 for Mayfair Commons
Subdivision for the items stated in the motion. Any further discussion? Mr. Clerk, will
you call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you. Item 14.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I further move to deny CUP 03-057, the request for a Conditional Use Permit for
Mayfair commons subdivision based upon the previous findings of the denial of the
rezone, as well as the Preliminary Plat and the incompatibility with the zone that is
currently for that location.
Wardle: Second.
Rountree: Second.
De Weerd: Okay. It's been moved and seconded twice to deny CUP 03-057 for Mayfair
Commons Subdivision, for the motion -- or items stated in the motion. Mr. Clerk, will
you call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES
De Weerd: Thank you, Mr. Berg. Okay. We are at Item 15, Executive Session, per
Idaho State Code 67-2345(1 )(c).
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Before would do that, we wanted to have a discussion about the odor study.
Meridian City Council
January 27, 2004
Page 49 of 53
De Weerd: Oh, I'm sorry. Yes, we do. I did it again, didn't I.
Nary: Just so these folks that are very expensive can go home soon.
De Weerd: I think they are here just because they enjoy our meeting. Okay. Council, I
would look for your direction on this, if you would like staff to bring back to you a
proposal for your agenda next week so you can vote on it.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: I think before staff devotes a lot of time to the engineering approach to the
solution, that we might take a practical look at the solution with adjacent communities
and what they have done and the basis for their decisions as it relates to zoning and
land use activities around their facilities. I suspect -- you know, it's just a gut feeling that
we can probably get a pretty good sense of what other technical information we might
need in order to make a rational decision on future zoning requests around the facility.
At least at a potentially less cost, in my mind at least merits exploration before we jump
into a 60 to 80 thousand dollar study. That, you know, you're still going to have some
bugs to it or odor units or whatever you want to call them.
De Weerd: There are bugs in there.
Wardle: Madam Mayor?
De Weerd: Mr. Wardle.
Wardle: And one of the things that I heard about the presentation as far as the odor
study was an odor mitigation plan was included in that study. I'm -- while I think that's a
worthwhile effort for our future ventures, I think what we are looking for right now is to
make sure that the projects that we are seeing before us are compatible with that use. I
know that takes a lot more into consideration than maybe just -- just odor mitigation by
the wastewater treatment plant and so while I think that's a component, I don't think, in
my opinion, that's what the Council is asking for in its entirety. Maybe I would agree
with Mr. Rountree in thinking that we could get something a little more -- I don't know if it
needs to be more comprehensive or less comprehensive, to help us make those
decisions.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: Brad, if we decided -- either Brad. If we decided not to do this at this juncture,
have we lost an opportunity or is it just off our radar? Because it seems to me like we
could always do the study or a study of some sort, but I'm afraid of it just sort of getting
put on the side of the road and, then, we don't revisit it until somebody else comes back
and says how about this.
Meridian City Council
January 27, 2004
Page 50 of 53
Watson: Council Member Nary, I don't think there is a lost opportunity here. The only
reason we were pushing this schedule is because of this pending application and
Council's perceived concern -- or my perception of Council's concern on getting this
done sooner, rather than later, and I think you're right and Council Member Wardle is
very right on the button. This is just an engineering component. There needs to be a
land use and I can even conceive of -- dare I say a committee or some group of
property owners that's looking at this, along with some planning and zoning members, I
think there is a lot of pieces to this puzzle and we were just offering the one that we
knew we could do quickly.
Nichols: Madam Mayor?
De Weerd: Mr. Nichols.
Nichols: Madam Mayor, Members of the Council, just to throw my two bits worth in for-
- particularly for Council Member Rountree and Wardle that didn't -- may not have had a
chance to review the testimony from before, but there was a considerable discussion.
There is kind of an undercurrent in Mr. Centers' testimony that the city was protecting its
property or protecting the wastewater treatment plant from the boogieman of residential
development. That's not his words, but that's my interpretation. I would just point out to
the Council that an objective study of noise and odors with all of the appropriate
documentation would help objectify what's actually out there and how that may affect
someone that applies for some type of land use. I recommend that you do it at some
point, just because it helps get t here. Brad Watson did some -- called a n umber of
different communities to try to find, you know, how do you deal with this, do you have
buffer zones around your plants, and there really weren't any good answers that I recall
that anybody was able to find. There were some things in Salem, Oregon, but, again,
that was partly dependent, I think, on a noise and odor study that had been done there
and so the land use component is important, but I think what we heard from the land
use planning folks was how do you know how far is far enough away.
Bird: Madam Mayor?
De Weerd: Mr. Bird.
Bird: I will put my perspective in on this. It's a little different than the other Councilmen.
I do agree with what they have said. But I am more in line with Mr. Nichols. I think that
this is something that, you know, being involved with the Comprehensive Plan, we --
this was something that really probably took u p a bout 50 percent 0 four time 0 n the
whole Comprehensive Plan was this area around our wastewater treatment plant. I
think we are going to have to do a study before it's over with. I agree with you guys that
we can look around. You can go to Boise, their new plant down at -- at the old
Dalrymple place don't have any problems, because nobody is ever going to build
around there, they can't. Lander Street they have some problems. There are things
around there. What do we do, just make that a wildlife area out there around that half
section around t here? We have turned -- we have had industrial turned down. We
have commercial turned down. We have turned down housing. What are we going to
Meridian City Council
January 27,2004
Page 51 of 53
put out there? And until you get that deal with Carollo, I mean that one area that when
they showed how it stayed -- except for one place, within the boundaries of their
property, that's something we can look at. I don't like spending money any better than
anybody else here, but we throw money away at these surveys all the time. I mean we
have a yearly management one that we look at every year. 80, this is something that
will project at least three or four hundred acres of impact area for the City of Meridian
and I would like to have, as long as I sit on this Council, I'd like to have something to go
back on. Now, I can sit here and say, you know, I think you'd get odor at Charlie's place
or my place or somebody, but I don't know and how do we fix it? We have got -- we
need to know that, too. This survey can tell us how we fix it and at what cost, so we can
plan for it. That's my two cents worth.
De Weerd: T hank you, Mr. Bird. I think on the history of t he project there was an
insinuation that the boundaries we drew were arbitrary and, you know, to get something
to substantiate that is -- and they had someone come in that gave us a market low down
of how much industrial land we had or -- and that it makes sense to make it residential.
It's just, again, something that we can back up our long-term planning and see what is
right for that area. Mr. Wardle.
Wardle: Madam Mayor, I would just like to clarify as well that I certainly feel that this
study will be beneficial. I would just like to make sure that -- I expressed the opinion
that I don't think this is the only piece of the puzzle and so if -- in my opinion, if
something were brought to this Council and we would budget for it, then, we can move
forward, but I would like to say that there are other components.
Nary: Madam Mayor?
De Weerd: Mr. Nary.
Nary: I know we have beaten this horse I think as much as we can, but I guess I would
agree with Council Member Wardle. I mean it isn't the only piece of the puzzle, but it's a
piece that we are going to have to do at some point and, if nothing else, I mean besides
the components that we have talked about that will assist us in the future, we are going
to have to be able to assess from our own side of the ledger as a good neighbor to
whatever is built around there at some point in the future. How to abate noise and how
to deal with odor and how far this goes and we are going to need to know that at some
point anyway. To me, we are going to have to do this now or later and at least my
experience has been is it never seems to get cheaper later anyway. If we are going to
do it, then, why don't we just do it, get it done, and cover this base. We are going to
have to move to what Council Member Rountree has raised about, you know, what is
this engineering study -- how does it relate to the planning components that we still
have to address when applicants want to do things. You know, we will never get off the
dime and I think that was where we were before is that we felt that we just didn't get this
piece done and at some point we are going to need to, so --
De Weerd: Thank you. 8taff, do you have anything to add to this discussion?
Rountree: What do we do?
Meridian City Council
January 27,2004
Page 52 of 53
Watson: Madam Mayor, I would interpret my direction to be to work with Carollo on
reviewing the scope bring it back before you for approval in a week or two.
De Weerd: I think that's an excellent summation. Thank you.
Rountree: Madam Mayor?
De Weerd: Mr. Rountree.
Rountree: And, Brad, I would add to that, not only the engineering piece, but the land
use piece, you know.
De Weerd: Our planning department can work on that.
Rountree: So, we are done with it. I mean my comments are not meant to not deal with
the issue we need to deal with it. I think we need to deal with it in a thoughtful way, as
opposed to just jumping into the one and, then, finding out we got to do a little more and
a little more is going to be more money and, you know, what's the package going to --
what's the package going to cost and what's it going to look like.
Watson: If I may, Madam Mayor. Councilman Rountree, this particular scope won't
include the land use. These are civil engineers, not land planners, so maybe I can bring
that to you and discuss how we could wrap that into maybe some staff supported study
and have them put together --
Rountree: Perfect.
Item 15.
Executive Session per Idaho State Code 67-2345(1)(c):
De Weerd: Thank you, Brad. Okay. Council, Item 13 -- Item 15. I'm sorry.
Bird: Madam Mayor, I move we go into Executive Session as per Idaho Code 67-
2345(1 )(c).
Nary: Second.
De Weerd: Okay. It's been moved and seconded to go into Executive Session per
state code. Mr. Clerk, will you, please, call roll.
Roll Call: Bird, aye; Rountree, aye; Wardle, aye; Nary, aye.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you.
(ENTER INTO EXECUTIVE SESSION)
Meridian City Council
January 27. 2004
Page 53 of 53
(RETURN FROM EXECUTIVE SESSION)
De Weerd: I would entertain a motion to come out of Executive Session.
Rountree: So moved.
Bird: Second.
De Weerd: It's been moved and seconded to come out of Executive Session. All those
in favor. Do I need roll call, Will?
Berg: No.
De Weerd: All those in favor, say aye.
MOTION CARRIED: ALL AYES
De Weerd: For the record, let it be noted that no decisions were made in Executive
Session. I would entertain a motion to adjourn.
Bird: So moved.
Rountree: Second.
De Weerd: All those in favor, say aye.
ALL AYES. MOTION CARRIED.
MEETING ADJOURNED AT 10:36 P.M.
(TAPE ON FILE OF THESE PROCEEDINGS)
APPROVED:
3 /23/ 04-
DATE
?L.eJLX ~ 03+ fOr ~ub\ it- tJDtict{1ht\Yl/L~ ~ .
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, January 27,2004 at 7:00 p.m.
City Council Chambers
1. Roll-call Attendance:
Shaun Wardle
Charlie Rountree
Bill Nary
Keith Bird
Mayor Tammy de Weerd
2. Pledge of Allegiance:
3. Community Invocation by Shawn Reagan, Pastor at Church of God
Seventh Day:
4. Adoption of the Agenda:
5. Consent Agenda:
A. Findings of Fact and Conclusions of Law for Approval: AZ 03-
023 Request for annexation and zoning of 11 acres from RUT to
R-8 zones for proposed Soda Springs Subdivision by JLJ
Enterprises, Inc. - 2310 and 2384 East Victory Road:
B. Findings of Fact and Conclusions of Law for Approval: PP 03-
027 Request for Preliminary Plat approval of 59 building lots and 8
other lots on 11 acres in a proposed R-8 zone for proposed Soda
Springs Subdivision by JLJ Enterprises, Inc. - 2310 and 2384
East Victory Road:
C. Findings of Fact and Conclusions of Law for Approval: CUP
03-043 Request for a Conditional Use Permit for a Planned
Development for a mix of single-family detached residential lot
sizes and amenities for proposed Soda SprinQs Subdivision by
JLJ Enterprises, Inc. - 2310 and 2384 East Victory Road:
D. Findings of Fact and Conclusions of Law for Approval: VAR
03-019 Request for a Variance for an additional Time Extension for
recording of the Final Plat for Schwenkfelder Tire Subdivision
(fka Commercial Tire Subdivision) by Pinnacle Engineers, Inc. -
west of South Meridian Road and south of West Franklin Road:
Meridian City Council Agenda - January 27, 2004 Page I of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring acconnnodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting,
E. Findings of Fact and Conclusions of law for Approval: VAR
03-020 Request for a Variance for a Time Extension for recording
of the Final Plat for Heartwood Subdivision by Pinnacle
Engineers, Inc. - northwest corner West Franklin Road and
Northwest 10th Street:
F. Findings of Fact and Conclusions of law for Approval: CUP
03-054 Request for a Conditional Use Permit to modify commercial
to include four out pads, 25,000 square foot retail and include
Phase II of office complex in C-N and R-40 zones for Devon Park
Subdivision No.1 & 2 by Hopkins Financial Services, Inc. - 824
East Fairview Avenue:
G. Findings of Fact and Conclusions of Law for Approval: CU P
03-055 Request for a Conditional Use Permit to construct a 25,000
square foot retail building with a drive up window in a C-N zone for
Devon Park Subdivision No. 1 & 2 by Hopkins Financial Services,
Inc. - 824 East Fairview Avenue:
H. Findings of Fact and Conclusions of law for Approval: CUP
03-049 Request for a Conditional Use Permit for an Emissions
Testing Center in a C-C zone for Hark's Comer Emission Center
by L&J Capital Ventures, LLC - 1651 West Franklin Road:
I. Findings of Fact and Conclusions of law for Approval: AZ 03-
026 Request for Annexation and Zoning of 5.11 acres from RT to
C-G and I-L zones for Cortabitarte Annexation by Jack
Cortabitarte - south of East Fairview Avenue, and west of North
Eagle Road:
J. Findings of Fact and Conclusions of Law for Denial: AZ 03-
021 Request for annexation and zoning of 114.52 acres from RUT
to R-8 (PO) and C-G zones for proposed Redfeather Estates
Subdivision No.2 by Packard Estates Development, LLC - south
of East Ustick Road and east of North Eagle Road:
K. Findings of Fact and Conclusions of Law for Denial: PP 03-
024 Request for Preliminary Plat approval of 302 building lots and
28 other lots on 90.29 acres in a proposed R-8 (PO) zone for
proposed Redfeather Estates Subdivision No.2 by Packard
Estates Development, LLC - south of East Ustick Road and east of
North Eagle Road:
l. Findings of Fact and Conclusions of Law for Denial: CUP 03-
041 Request for a Conditional Use Permit for a Planned
Meridian City Council Agenda - January 27, 2004 Page 2 of 4
AIl materials presented at public meetings shall become property oftbe City of Meridian.
Anyone desiring accommodation for disabilities related to documents andlor hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting,
i.
Development for single-family residential use with reduced
setbacks, lot sizes, lot frontages, house sizes and increased block
lengths for proposed Redfeather Estates Subdivision No.2 by
Packard Estates Development, LLC - south of East Ustick Road
and east of North Eagle Road:
M. Findings of Fact and Conclusions of law for Approval: CUP
02-004 Request for Revocation of a Conditional Use Permit
granted by the City of Meridian for John Nesmith for Meridian
Automotive - 505 North Main Street:
N. Resolution No. 04-419 Fire Truck Surplus
Equipment to Duly Organized Fire Districts for Idaho:
O. Approve Pawnbrokers License for Hiah Speed Cash and Pawn
- 2053 East Fairview Avenue #104:
P. license Agreement with Nampa & Meridian Irrigation District-
Black Cat Pressure Sewer Proiect:
Q.
Franklin Road Re-build Proiect
Authorization:
Sewer & Water Contract
R. Eaale Road Waterline - Bore Proiect:
S. Headworks Expansion Proiect:
6. Department Reports:
A. Finance Department - Stacy Kilchenmann
1. Finance Report:
B. Mayor's Office
1. Proposal I Selections of City Car for Mayor's use:
7. (Items Moved from Consent Agenda)
8. FP 03-072 Request for Final Plat approval of 45 building lots and 5 other lots
on 21.24 acres in an R-4 (PD) zone for Bridaetower Crossina No.5 by
Primeland Development, LLP - east of North Ten Mile Road and south of
West McMillan Road:
9. Continued Public Hearing from December 16,2003: RZ 03-009 Request
for a Rezone of 6.39 acres from C-N to R-B zones for proposed Stapleton
Subdivision by Wardle and Associates - 3680 West Ustick Road:
Meridian City Council Agenda - January 27, 2004 Page 3 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accoIIllllodation foc disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
,10. Continued Public Hearing from December 16, 2003: PP 03-019 Request
for Preliminary Plat approval of 40 building lots and 7 other lots on 5.93 acres
in a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road:
11. Continued Public Hearing from December 16, 2003: CUP 03-034
Request for a Conditional Use Permit for a Planned Development for a 41-lot
subdivision to include a reduction in minimum size lots, size of homes,
minimum square footage on main floor of multi-level homes, and setbacks in
a proposed R-8 zone for proposed Stapleton Subdivision by Wardle and
Associates - 3680 West Ustick Road:
12. Public Hearing: RZ 03-011 Request for a rezone of 9.34 acres from I-L
to R-15 zones for proposed Mayfair Commons Subdivision by Wildwood
Development, LLC - 1125 East Pine Street:
13. Public Hearing: PP 03-031 Request for Preliminary Plat approval of 38
building lots and 17 other lots on 12.74 acres in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC - 1125 East Pine Street:
14. Public Hearing: CUP 03-057 Request for a Conditional Use Permit for
multi-family residential subdivision requesting reduced setbacks, parking
standards, and dimensional requirements in a proposed R-15 zone for
proposed Mayfair Commons Subdivision by Wildwood Development,
LLC -1125 East Pine Street:
15. Executive Session per Idaho State Code 67-2345(1)(c):
Meridian City Council Agenda - JanlUlI)' 27, 2004 Page 4 of 4
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
ITEM NO. ----.!d
REQUEST Wastewater Treatment Plant Facility Plan Update
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attached
vPrY
~s
1
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become properly of the City of Meridian.
, C'itY; of NI~ridia~ :;:~;; ;': ':"~> ; '<,'
" Public, Works Dept~',. ',':', ,:;
,- ?,:, <,' / ,,:,.::,~.,""'~-,,~< ._"; > ~' " ~ ,:,~,c'{:"J~1<~ -r~~"
RECEIVED
;! 0 200lr
Memo
City of Meridian
City Clerk Office
To: Mayor de Weerd & City Council
From: Brad Watson, P.E.
CC: File, Gary Smith, PE, City Clerk
Date: 1/15/03
Re: January 27 City Council Meeting - Wastewater Fadllty Plan Update
I am forwarding to you for your review two additional components of the draft Wastewater
Facility Plan Update (FPS). These are:
1. Executive Summary of 2003 Sewer Master Plan Update (JUB Engineers)
2. Financiallnforrnation
Both items will be discussed along with the wastewater treatment plant executive summary
previously transmitted to you at the January 27, 2004 Pre-Council meeting.
Please call or emaH me if you have any questions on these materials or additional information
you would like for me to provide you at that meeting.
Thank you,
t5~
. Page 1
City of Meridian Facility Plan Update
FINANCIAL INFORMATION
1.0 INTRODUCTIO
Despite tremendous growth and nUmerous wastewater treatment and collection system
projects over the last 10 years, the City of Meridian's wastewater financial situation is
relatively strong. However, the Facility Plan Study (FPS) Update has identified
significant improvements that are required over the next 20 years to meet the demands
of growth, increased treatment levels and efficiencies, and repair/replacement of
obsolete and outda'ted equipment.
Improvements recommencjed in the FPS are broken out into three types:
· Treatment facilities required to meet redundancy (back-up) standards or
increased treatment levels; - .
· Added facilities to meet 20-year projected growth;
· Repair and/or replacement of equipment or processes that are obsolete or
simply worn out.
Costs associated with these three types of recommended improvements are
summarized in Table F.1.
Table F.1 Projected Costs for Wastewater Treatment
WWTP Facility Plan
City of Meridian (1)
Redundancy & Increased Treatment $3,122,000
Capacity Increase Total = $10,970,000
Phase 1 (current) $8,008,000
Phase 2 (2010) $2,960,000
Repair & Replacement $1,840,000
Potential Capacity-Related Projects (2) $2,680,000
Total: $18,612,000
(1) See Appendix F.1 for project cost listings.
(2) Possibility of third mesophilic digester ($2.58M) and grit handling equipment ($1 OOk);
see Tech. Memo No.5, Biosolids Treatment and Reuse.
2.0 FUNDING SOURCES
2.1 Redundancy & Increased Treatment Fundinq Source. Costs for providing
redundant equipment and increasing treatment levels are attributable to all system users
and are not due to growth. The City of Meridian may elect to include the $3.122 million
in a loan request to the State Revolving Fund administered by the Idaho Department bf
Environmental Quality (IDEO).
Based on the number of current accounts, a 20-year loan period, and the population
projections listed Appendix A of Technical Memo No.1, the initial wastewater rate increase
per 1,000 gallons will be approximately $0.17. At a median residential wastewater volume
of 7000 gal/month, the increase to fund these projects will be approximately $1.19 per
Financial Narrative
month per residence. The cost will fall to approximately $0.10/1000 gallons by the year
2023 due to increasing number of users. See Table F.2 for calculations.
TABLE F.2 User Rate Increase Calculation - Redundancy & Treatment level Increase
WWTP Facility Plan
City of Meridian
Cost to existing users for upgrades related to increased treatment levels and efficiencies, and DEQ-
. re uired e ui ment redundanc not ca acit ex ansion .
FPS Costs to Existing Users:
Amortize over:
Inflation rate:
Annual amortized cost:
2004 # Users:
Total annual est. flow (FY 02):
Annual Growth Rate to current
Total annual est. flow (FY '04)
Annual Flow/ERU:
$3,122,000
20
3.0%
$203,735
16,100
1,061,231
9.0%
1,260,848
78
years
lR\o fO) /,\\ r2 'i?
~ lJU t-=~ U ,t)
(x 1000 gal)
Based on bldg. permits issued Oct. '02 to Dec, '03
(x 1000 gal)
(x 1000 gal)
Increased CosU1000 al: $0.16
Projected Total Annual Flow
Year Po ulation # of User Accounts x 1 k al
2004 44,084 15,468 1,211,359
2005 46,729 16,396 1,284,041
2006 48,598 17,052 1,335,403
2007 50,542 17,734 1,388,819
2008 52,564 18,443 1,444,371
2009 54,666 19,181 1,502,146
2010 56,853 19,948 1,562,232
2011 58,274 20,447 1,601,288
2012 59,731 20,958 1,641,320
2013 61,224 21,482 1,682,353
2014 62,755 22,019 1,724,412
2015 64,324 22,570 1,767,522
2016 65,932 23,134 1,811,710
2017 67,580 23,712 1,857,003
2018 69,270 24,305 1,903,428
2019 71,002 24,913 1,951,014
2020 72,777 25,536 1,999,789
2021 74,~96 26,174 2,049,784
2022 76,461 26,828 2,101,029
2023 78,373 27,499 2,153,554
(1) Number of accounts based on 2.85 persons per dwelling unit (2003 City of Meridian
Com rehensive Plan
CostJ1 k al
$0.168
$0.159
$0.153
$0.'147
$0.141
$0.136
$0.130
$0.127
$0.124
$0.121
$0.118
$0.115
$0.112
$0.110
$0.107
$0,104
$0.102
$0.099
$0.097
$0,095
2.2 Capacltv Increase Fundinq Source. Costs for capacity increases are attributable
to future development. Without continuing residential, commerclal and industrial
Financial Narrative
2
development, no additional capacity increases would be required. Therefore, future
development must be responsible for funding these $11.0 million of improvements.
h'ABLE F.3 Assessment fee increase associated with increased capacity
WWTP Facility Plan
City of Meridian
FPS Costs to Future Connections:
Amortize over:
Estimated Interest rate:
Annual amortized cost:
$10,968,000
20
4.0%
$776,004
years
[Q) ~ ;{\ rs If
. lJu if u U U
Existing # Accounts:
Existing Capacity:
2023 Capacity:
16,100
18,900
27,500
December 2003
(based on # Accounts or "ERU's")
(based on # Accounts or "ERU's")
# Future ERU's for which capacity
must be provided:
Capital Cost per ERU:
8,600
$1,275
(Present Worth)
ERU (equivalent residential connection) == unit of capacity consumed by average
single-family residential dwelling.
Wastewater treatment projects must be planned, designed and constructed before
development occurs and the associated assessment (or "connection") fees collected.
The City of Meridian may, pending City Council direction, submit a loan application to
IDEQ for the cost of these capacity-related improvements in order to complete the
improvements in advance of the continuing significant development.
Based on existing capacity, a 20-year loan period, and an estimated loan interest value
of 4%, approximately $1,275 is attributable to each future ERU connection to the
wastewater system. Fees developed from this figure would be in addition to existing
wastewater assessment fees, which are currently $1,580 per ERU.
2.3 Repair & Replacement Fundinq Source. The FPS identified $1.84 million in
costs to repair existing equipment or replace obsolete processes or equipment. The
existIng user rate includes a depreciation component that has been paid by existing
users. The enterprise fund balance will be utilized to pay for these necessary
improvements.
3.0 ENTERPRISE FUND
3.1 Backqround. The City of Meridian wastewater system operates on an enterprise
fund. No property tax revenue, state revenue sharing, or franchise fees are used to
operate, maintain, administer or construct wastewater facilities. Revenue sources are
user fees, assessment fees, plan review/inspection fees, latecomer agreement
administration fees, investment income and lift station O&M fees.
User rates, which were updated in 2003, are based on a "cash needs" revenue basis.
Revenue generated by user fees covers operation and maintenance expenses, debt
service requirements (currently none for Meridian), facility replacement and repair, and
adm}nistration. User fees do not fund facility expansions or extensions for new
Financial Narrative
3
development but will contribute towards construction projects that: 1) improve overall
system quality, 2) improve overall system reJiabilityor 3) meet increasingly strict federal
or state regulations.
New users that consume system capacity provide revenue to expand and extend
systems. Imposing assessment fees on new connections does this. In general,
assessment fees cover a new connection's proportionate share of the costs of the
existinq 8-inch lateral sewer system and wastewater treatment system
3.2 Replacement Cost. The undepreciated replacement value of the entire
wastewater collection and treatment system is over $56 million. This figure is based the
construction cost index and the year each sewer or treatment facility was constructed.
3.3 Fund Balance. The estimated fund balance of the wastewater system available
for capacity replacement is approximately $6.1 million. This amount reflects available
funds for not only wastewater treatment capacity replacement but also for the collection
system. The treatment portion of the assessment fee used to build this fund is
approximately 57% of the total fee. Therefore, approximately $3,5 million is available for
wastewater treatment capacity replacement. See Appendix F.2 for additional
calculations.
fQ)~~L51f
Financial Narrative
4
APPENDIX F.2
[Q) ~ $i ~ 11
,
1. Replacement Cost (un-depreciated) as of 10/1/03
WWTP $21,954,524 Water Supply/Stor. .City Constructe[ $9,660,414
Collection System - Developer Provided $22,029,825 Distribution - Developer Provided $24,313,418
Collection System - City Constructed $9,919,511 Distribution - City Constructed $5,338,050
Subtotal: $53,903,860 $39,311,882
Operation & Maintenance Equipment
Wastewater Department $1,002,711 Water Department $1,077,644
Public Works/MUBS (50%) Public WorksiMUBS (50%) $0
Subtotal: $1,002,711 $1,077,644
TOTAL
Total Replacement Cost: $54,906,571 $40,389,526 $95,296,097
2. Accumulated Depreciation (per Accounting Dept.)
WWTP $4,406,793 Water Supply/Stor. .City Constructel $1,111,632
Collection System - Developer Provided $2,303,631 Distribution. Developer Provided $2,222,082
Collection System - City Constructed $1,243,129 Distribution. City Constructed $556.939
Subtotal: $7,953,552 $3,890,653
Operation & Maintenance Equipment
Sewer Department $496,213 Water Department $270,407
Publl~ Works/MUBS (50%) Public WorkslMUBS (50%) $0
Subtotal: $496,213 $270,407
Total Accumulated Depreciation: S8,449,765 $4,161,060 $12,610,825
Ace. Depr as % of Replacement Cost: 15% 10% 13%
3. Determine Beginning Balance ~ poQ.~',^~ au-d. "'+ CO~F> '-Q."f', 0 n
Beginning Balance, 10/1/03: $38,000,000 (estimate of cash, investments)
FY '04 PrOjected Revenue: $12.423,314
FY'04 Expense: $27,599,762 (includes FY '03 carry-over)
Use of Fund Balance: -$15,176,448
Entprs. Funds Carry-Over from FY '03: see above-right
Projected Fund Balance FY'02: $22,823,552
4. Determine logical split between water & sewer fund balance
W.W. Assessment Fee, current: $1,580 69%
Water Assessment Fee, current: $704 31% -
$2,284
W.W. Assessment Fee, pre-1996: $1,370 73%
Water Assessment Fee, pre-1996: $500 27%
$1,870
W.W. Replacement Cost, Total: $54,906,571 58%
Water Replacement Cost, Total (estimatel $40,389,526 42%
$95,296,097
Note: since assessment fees and depreciation revenues collected through user fees for both water & wastewater have been
comingled there is no way to easily track how much of balance belongs to either department. However, wastewater seems
to have spent more on capital projects over last four years than water. Use the following ASSUMPTION:
Assume split:
W.W.: 60.00%
W.W. Fund Balance: $13,694,131
Water: 40.00%
Water Fund Balance: $9,129,421
Enterprise Fund Balance
ES Tables-revised2,tinalAppendix F.2
Page 1 of 2
111212004
APPENDIX F.2
5. Determine fund balance required to adequately serve as sinkIng fund
for future replacement.
Fund Balance, 10/1/03 (from above):
Wastewater
$13,694,131
Water
$9,129,421
Minimum Operating Reserve, days:
Annual Operation Expense (FY '04):
Minimum Operating Reserve, cash:
Bond Retirement Reserve:
Minimum Capital Reserve (assume):
180
$4,813,732
$2,373,895
$0
$1,000,000
180
$3,911,548
$1,928,983
$0
$1,000,000
% of Accumulated Depr. To Establish
Sinking Fund (assume):
Accumulated Depreciation:
"Beginning Value of Sinking Fund:
50%
$8,449.765
$4,224,882
f:Q)if?J~~!l
50%
$4,161,060
$2,080,530
BEGINNING CIP FUND BALANCE:
$6,095,354
$4,119,908
" Will require acceleration of depreciation collected through user fees to fully fund sinking fund
ES TabJes-revised2.finaIAppendix F.2
Page 2 of 2
1/12/2004
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City of Meridian
2003 Sewer Master Plan Update (Draft)
Section 1 - Executive Summary
Executive Summary
EX-1 Background
The City of Meridian has experienced phenomenal growth and infrastructure expansion within its
impact area. The Public Works Department has chosen to take a proactive stance regarding the
implementation of the City's sewer infrastructure to accommodate deveLopment. The City
retained J.U-B ENGINEERS, Inc. in October 2003 to update the Sewer Master Plan to reflect
current build-out conditions of infrastructure and land use changes as adopted in the 2002
Comprehensive Plan.
The Master Planning is deveLoped with the aid of sewer modeling software. Modeling entails
three major components. First, the collection system represents the existing and future trunk
lines in geographic space as shown on the attached Exhibit 1. Second, the land use areas
generate the quantity of flows and are predicted using the Comprehensive Plan designations as
shown on Exhibit 3. Last, the service areas are represented in Exhibit 2. These areas represent
the approximate boundaries that the collection system may potentially serve and are determined
with the aid of COMPASS Mapping provided to J.U-B by the City.
EX-2 Purpose
There were several components in the 1998 Sewer Master Plan requiring update and included:
1. Significant land use modifications as contempLated in the 2002 Comprehensive
Plan.
2. PhysicaL boundary changes to the City's area of impact.
3. Service area revisions with the enhanced aerial topographic mapping of the area.
4. The proposed Black Cat Lift Station and contributing Black Cat and Tenmile trunk
sewers.
5. The extensive development in the north Meridian area since the 1998 Sewer Master
Plan update, along with proposed development plans.
6. Assumptions used for modeling the Sewer Master Plan.
7. CriticaL trunk sewers and proposed diversions.
These components are discussed in detail in the following section.
EX-3 Model Development
1. 2002 ComDrehensive Plan Modifications
There were significant revisions from low to medium density residential areas mainly in the
northern and southern portions of the impact area. In addition, the 2002 Comprehensive Plan
added neighborhood centers and more mixed use regional designations that increased the
estimated sanitary flows. Exhibit 3 shows the land use areas used in the modeling effort along
J-U-B ENGINEERS, Inc.
Page 1
City of Meridian
2003 Sewer Master Plan Update (Draft)
Section 1 - Executive Summary
with a representation of the updated Comprehensive Plan in the developing areas within the
impact boundary. The southern area outside of the Comprehensive Plan was modeled as low
density residential.
2. Impact Area Modifications
Recent impact area changes with Boise City were addressed and updated in the model. The
impact areas increased the serviceable area and subsequent flows, but were not a significant
impact to the updated Sewer Master Plan.
3. COMPASS Mappinq
In 2000, COMPASS released aerial photogrammetry for the region that provided more refined
ground topographical data than previously available. The mapping allowed a more detailed
layout of the proposed system and service areas. However, the resulting service areas represent
only topographic boundaries that may often change as the land area develops. An example of
these changes can be seen in the north Meridian area that will be discussed later in this
summary .
4. Black Cat Service Area Development
The previously planned Black Cat service area and lift station location were incorporated into the
Master Plan and model with the Black Cat Lift Station located south of the Ten Mile Drain. An
additional lift station north of Ustick Road was required and is referred to as the North Black Cat
Lift Station shown on Exhibit 1. With the addition of the North Black Cat Lift Station, the existing
Ashford Greens Lift Station may be abandoned. Alternatively, the North Black Cat Lift Station
could be eliminated by construction of a trunk sewer along the Five Mile drain between Black Cat
Road and McDermott to the proposed McDermott Lift Station.
5. The North Meridian Service Area
The City has experienced rapid residential growth in this area with the addition of the North
Slough, White Drain, and South Slough trunks sewers. The northernmost area within the North
Slough trunk shed has very little grade and is consequently difficult to serve. It is critical that as
much of the service area along Chinden Boulevard is coUected to the proposed Chinden trunk to
maintain the trunk size and allow flatter slope.
6. Modeling Assumptions
As discussed previously, the flows generated by the model are based on the 2002 Comprehensive
Plan. These planned densities were compared to the calculated densities of several new and
proposed developments. Some of the more critical assumptions are listed below:
. The medium density residential areas will average 3Yi dwelling units per gross acre
(dul ac).
. The low density residential areas will average 2 du/ac.
. Current construction techniques, construction inspection and system monitoring will
reduce the capacity limiting effects of excessive infiltration and inflows.
J-U-B ENGINEERS, Inc.
Page 2
City of Meridian
2003 Sewer Master Plan Update {Draft}
Section 1 - Executive Summary
· The new regional neighborhood centers and regional mixed use areas will average an
equivalent maximum of 50% high density (8 du/ ac) and 50% commercial flows (800 gallons
per acre per day (gpad)).
EX-4 Results
Results of the Master Plan modeling indicate the Five Mile trunk sewer is showing relatively more
capacity stress than most of the other existing trunks. This is consistent with the results from
previous models. Minor surcharging is predicted in this trunk within the reaches shown on
Exhibit 1. Some of the land use revisions in the Comprehensive Plan within this trunk shed
develop higher flows. Development of land use areas inside this shed should be planned carefully
and reviewed with the model's assumptions.
The updated model has shown slightly higher stress on the existing system that has impacted the
reserved capacity in many of the existing trunks. These impacts were negated mostly by the
following:
· The addition of the Black Cat trunk allows opportunity for flow south of 1-84 to be
diverted away from existing trunk sewers.
· The relatively long distance for sanitary flows to travel from the extreme south allow for
more attenuation (flatter peak flows) in the existing downstream lines north of 1-84.
· The addition of the new diversion No.9 on Exhibit 1 near [-84 diverts flow from the
exceeded Five Mile trunk to the less critical Ten Mile trunk sewer.
The previously planned diversions in the south were updated to divert additional flows from the
southern upper Ten Mile Trunk and away from the existing trunks and into the newly proposed
Black Cat and new Ten Mile trunk sewers. With these modified diversion schemes, one of the
relief diversions and minor bypass line 4C on the Ten Mile trunk between Cherry Lane and Ustick
Roads can be eliminated. The following table summarizes the modeled function of these nine
existing and future diversions:
Ultimate
Diversion Percentage
No. Status Trunk Diverted To Diverted
7 Future Black Cat All
8 Future Black Cat All
9 Future New Tenmile All
5A Existing Bear Creek Bypass 12" 35%
4A Future Existing Five Mile Relief 18" 40%
4B Future Existing Five Mile Relief 18" 30%
3 Existing Meridian Greens Relief 24" 30%
2A Existing Five Mile Relief 30" 50%
1 Existing Five Mile Relief No. 2 24" 60%
J-U-B ENGINEERS, Inc.
Page 3
City of Meridian
2003 Sewer Master Plan Update {Draft}
Section 1 - Executive Summary
EX-5 Conclusion
The analysis shows that although there will be increased pressure on the existing sewer
infrastructure, significant modifications to the current Sewer Master Plan are not anticipated.
With careful development and trunk construction, the impacts of the new Comprehensive Plan
appear to be accommodated without major additional relief systems to the existing system.
Portions of the impact area remain challenging to serve. The grade-challenged Chinden area
between Locust Grove and Linder can be served by carefully planning and constructing the
proposed 15" Chinden trunk. The northwest region can be served by the deep McDermott Lift
Station along with a smaller North Black Cat Lift Station. The details of these and the rest of the
model update can be found in the following report.
EX-6 Recommendations
Implementation of the diversion structures and relief sewers require an understanding of existing
flows in the system and the rate at which the contributing area will develop. We recommend that
the City continue to update the existing model and perform flow monitoring to gauge remaining
capacity, flows, and evaluate with the assumptions used in this Master Plan. We recommend the
City begin the planning phase for these diversions and relief sewers regarding easements, site
location and carefully review of development plans in the areas where these facilities are
generally proposed.
J-U-8 ENGINEERS, Inc.
Page 4
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MASTER PLAN
LAND USE AND COMPREHENSIVE PLAN
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250 S. Beechwood Avenue
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Boise. Idaho 63709-0944
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2003 SEWER MASTER PLAN UPDATE
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Boise. Idaho 63709-0944
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CITY OF MERIDIAN
2003 SEWER MASTER PLAN UPDATE
MASTER PLAN
SERVICE AREAS
ADOPTED ON
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2003 SEWER MASTER PLAN UPDATE
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· Reasons to Plan for
Expansion
1
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V1CINrTY MAP
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1. Requirement by State o:[lQC!ho aiidEP A
2. A carefully plannedex;~=!~;i6~:!~;';~rderly
...a~gerganiz~Q..... ..;. .....'.~,;!.;.........; ...~'!
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5. Ensures;protection of the en:y.irOlit.
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3
J~.~l!lUU.:EJ~JlJjU_[JL(lJ jS1..r:'~JlJjU.2[)
2023 population
I)rojection is
approximately 80,000
· ... Sign~ficant
;R~p~lation
'tncrease
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necessitates
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· Current requirements will be extended in the
future .. .. .'.'ii<"'<;';"u".".,@, ',.
· In addition, it is likely phosphorusremg;yalwill be
.:eqllil"e.d.i~..the.Il~.3I..futurei"'.;,"'i......u, .
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.. SpeCific. regulati911s...are cllrrYllHYi,!mger.re
......EP AID EO.... ...:.'......u........ ...... ..' ..............................,).:'..~ii~f...iU;.
· We must~9cOlll1t for ph{)sphonisr#(:lri9T~n
increasi~g~apacity of unit processes ..... ..........
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next 20 years.'.....r$~i~'~m1~gt\t;yL@.('i'..i*.~i" ..
· PrS~S!1t88.~t..S.st~111ates ~ij~,;~~~rng;'.r()r....bapital....,..
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January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
REQUEST Ice Skating Facility
ITEM NO.
5
AGENCY COMMENTS
CITY CLERK: See attached
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
~S1vr
~ dJ1 ()fV
A,lf)i~
(/~I-
v
:it 1YU
us?
CkfIV&f-J.!-
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
~RECEIVE
Interoffice
MEMORANDUM
-
JAN 2 2 2004
City Of Meridian
City Clerk Office
To:
Mayor Robert D. Corrie and Meridian City Council
Cc:
William G. Berg, Jr., Doug Strong
From:
Wm. F. Nichols
Subject:
Ice Skating Facility
Date:
January 22, 2004
Mayor Corrie and Council Members:
Last summer I met with Bob Aldridge, one of the founders of the non-profit
corporation formed to develop funding for an ice skating facility to be built in Meridian. The
facility would include two "sheets" of ice, with additional space for locker rooms, and other
accessory facilities.
The non-profit corporation needs four to five acres of space, furnished through a
lease of at least 20 years, at a very nominal rent. They also want the City to provide the
infrastructure improvements, such as curb, gutter, sidewalk, and street improvements, along with
sewer and water stubbed to the property. They would prefer to get any and all discounts they can
on water/sewer connection fees and inspection fees. They also would expect the City to assist in
the review and design of, and placement of, the facility upon the property,
The corporation is willing to co-locate the facility with other general or special
uses, and they primarily see that by sharing a common parking lot. They will build the building
and construct the landscaping and parking lot. They anticipate that they will emphasize public
usage of the facility, which will include allocation of time for school skating and hockey
programs, developing programs for disabled people to enjoy the ice, and develop free and reduced
fee programs, particularly for youth. In recognition of the City's contribution towards the facility
by providing the land at low cost, the group is also willing to discuss discounts to bona fide City
of Meridian residents. The group anticipates that they will raise all of the funds sufficient to build
the facility before entering into the lease. They expect that it will take at least 2.5 million dollars
to construct the bare bones facility, and want to raise more money than that.
Before we can proceed to develop a Memorandum of Understanding, it is
necessary for the Mayor and Council to answer some questions. Among these are: 1) the
projection of the time frame within which water and sewer service will be available to the
property, 2) a projection of the costs for those utility extensions, and 3) a commitment as to how
those infrastructure improvements will be paid for. Along with the utility extensions, there will
need to be a projection of, and plan for payment of, the cost of street related infrastructure
improvements. The group also needs to know whether the City has any intent to take over the
facility at the end of the lease, or at the end of any renewals that might be granted. Because the
Corporation intends to sublease space to commercial entities such as a pro shop and food
vendors, the corporation needs a commitment, or at least the City to answer the question, whether
such leases will be permitted, and if so, whether the City intends to participate in any revenue
from the subleases. The Corporation intends to sell advertising which will be displayed on the
walls inside the facility, and they need to know whether the City has any objection to that
advertising or to the Corporation being able to "name" various portions of the facility in
recognition of significant donations or contributions. The City also needs to provide direction on
the minimum lease term, and whether that can be extended, and if so, the length of each extension
and the number of extensions that would be permitted.
At the request of Doug Strong, we are proceeding to finalize purchase of the
remaining 12 acres of the Borup property. Therefore, the timing of the discussion on these issues
related to the ice skating facility is appropriate.
Z:\Work\MIMeridian\Meridian 15360M\Mayor and COllncil\Ice skating Facility 10 13 03.doc
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
ITEM NO. 5-~
REQUEST Eagle Road Waterline - Bore Project
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attached
tl~
CVlITJrr'
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
City of Meridian
Public Works Dept.
RECE1VED
., ~
lZ
City of Me1'idi!1D.
City Clerk Of bee
Memo
To: Brad Watson 0
From: Lenard GradYp((),.(.
CC: Gary Smith
Date: 1/22/2004
Re: Proposed Agenda Items for January 27, 2004 City Council Meeting
~
The Public Works Department respectfully requests the following item(s) be placed on the
January 27 City Council consent agenda:
Eaqle Road Waterline - Bore Proiect Attached is an agreement with JUS to design and
easement negotiation for construction of a bore, which will cross Eagle Road, for a 16-inch
waterline. The agreement if for $6,925.00
Recommended Council Action: The Public Works Department recommends
that City Council approve the $6,925.00 contract with JUB Engineers, Inc. for
design and easement negotiations on a future Eagle Road Crossing and
authorize the Mayor to sign it.
Headworks Expansion Proiect Attached is an agreement with Carollo Engineers for
construction services for this project. The contract price is $79,372.00.
Recommended Council Action: The Public Works Department recommends
that City Council approve the $79,372.00 contract with Carollo Engineers for
construction services on the Headworks Expansion Project and authorize the
Mayor to sign it.
Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
From the desk of...
Lenard Grady
Staff Engineer
Meridian Public Works Department
660 E, Watertower, Suite 200
Meridian, Idaho 83642
. Page 1
(208) 898-5500
Fax: (208) 898-9551
gradyl@meridiancily.org
~
rJ-U.B }
~
I
J..U-B EN\JiNEERS, Inc.
250 S. Beechwood Avenue, Suite 201 . Boise, Idaho 83709-0944 . Telephone (208) 376-7330 . FAX (208) 323-9336
AUTHORIZATION FOR ADDITIONAL SERVICES - NO.1
CLIENT:
PROJECT NAME:
J-U-B Project Number:
CITY OF MERIDIAN
EAGLE ROAD WATERLINE
11987
The following additional items of work on the project referenced above have been or will be
provided by J-U-B ENGINEERS, Inc. These additional services are a supplement to the
scope of services contained in J-U-B's existing Agreement for Engineering Services for this
project approved bv City Council on December 16, 2003.
Additional Services:
As described in Attachment A-1.
J-U-B ENGINEERS, Inc. was verbally authorized to provide these services by:
Name
n/a
Date
n/a
Unless otherwise noted below, J-U-B ENGINEERS, Inc. will provide these additional services
on a time and materials basis, using the Firm's standard billing rates, or if applicable, the
billing rates established in the initial Agreement for Engineering Services.
Other Basis for Payment:
Aqreement.
Time and material basis as outlined in Attachment "A-1" of
Dated this
day of
2004.
City of Meridian
Print or Type CHent Name
J..U..B ENGINEERS, Inc.
Client or Representative Signature
By:
By:
Tammv deWeerd, Mayor
Print or Type Name and Title
Phillip H. Krichbaum, P.E. - Project ManaQer
Print or Type Name and Title
Attest:
William G. Berg, Jr., City Clerk
Rev. January 2000
ADDENDUM NO. 1
CITY OF MERIDIAN - EAGLE ROAD WATERLINE
AUTHORIZATION FOR ADDITIONAL SERVICES - ATTACHMENT "A-1"
J-U-B ENGINEERS, Inc., Project No. 11987
SECTION 1 - PROJECT UNDERSTANDING
1 . Overview
The City intends to construct one (1) water main boring under Eagle Road, between Ustick
Road and Fairview Avenue. Several alternative boring locations wilt be reviewed and will
likely required temporary construction easements on private property.
SECTION 2 - FINAL DESIGN
2. Services to be Performed bv J-U-B:
J-U-B shall furnish services specifically limited to the following on a time and materials basis
at an assumed level of effort depicted on Attachment B-1 and described herein:
2.1 Supplemental Topographic Survey and Temporary Construction Benchmarks.
j-U-B shall complete additional field survey to supplement the existing survey for
the project. Scope of the survey will be as described in the agreement. Limits of
the survey shall be as follows: 1) Full centerline profile on Eagle Road ROW at the
final boring location and spot survey of 1 00'x1 00' area for the intended boring pit
location. The east right-of-way of Eagle Road at the boring location will be
established.
2.2
Desilm
A.
Design of Boring: J-U-B shall be responsible for preparing the design of a
conventional horizontal boring/jacking per requirements set forth in the
ITD utility permit. J.U-B shall be responsible for design considerations
such as made for sanitary separation per State Public Drinking Water
Regulations, (TO corridor and utility permit requirements, surface
disturbance, constructability, traffic issues, utility conflicts, and other
pertinent design issues.
SECTION 3 - EASEMENTS
3. Services to be Performed bv j-U-B:
J-U-B shall furnish serVices specifically limited to the following on a time and materials basis
at an assumed level of effort depicted on Attachment B-1 and described herein:
3.1 Easements: Landowner Meetings
Where easements are required for construction of the project, j-U-B shall meet
individually with affected land owners (2-3ownerships are anticipated) to
negotiate requirements and develop easement provisions. For the purpose of
estimating fees, two (2) separate easements are anticipated, requiring three (3)
Eagle Road Waterline, Authorization for Additional Services No.1
Page - A-1
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January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT Pinnacle Engineers, Inc.
V A R 03-01 9
January 27, 2004
S-D
ITEM ['.JO.
REQUEST Findings w_ Request for a Variance for an additional Time Extension for recording of ihe
Final Plat for Schwenkfelder Tire Subdivision (fka Commercial Tire Subdivision) -- west of South
Meridian Road and south of West Franklin Road
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
See oHached Findings
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
W)~
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS I RRIGA TION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emailed:
no.\ff rn.C'll nntr\ Date:
Gav c. (Y\ fi) pnf\Ct.C!t:: ~e~lneyr.s. (o..."....Sf
Materials presented al public meelings shall become property 0
one: m. -l"ll vO
Interoffice
MEMORANDUM
To:
William G. Berg, Jr.
JAN i 6
From:
Wm. F. Nichols
City Of Meridian
City Clerk Office
Subject:
Schwenkfelder Tire Subdivision (fka Commercial Tire Subdivision) By: Pinnacle
Engineers, Inc. / (V AR-03-019)
Date:
January 15, 2004
Please find attached the original of the Findings of Fact and Conclusions of Law
and Decision and Order Granting a Variance, pursuant to action of the Council at their January
13,2004 meeting. The Findings will be on an upcoming Council agenda.
Please serve conformed copies of the Findings upon the Applicant and the
Planning and Zoning Department, Public Works and the City Attorney office, if Council
approves the Findings.
If you have any questions arise please advise.
Z:\ Work\M\Meridian\Meridian I 5360MlSchwenkfelder Tire Sub (fka Commerical Tire Sub) V AR.03-0 19\Berg V AR Ltr 0 I 15 04.doc
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE )
APPLICATION OF PINNACLE )
ENGINEERS, INC., FOR A )
VARIANCE FOR A TIME )
EXTENSION OF FINAL PLAT FOR )
SCHWENKFELDER TIRE )
SUBDIVISION (ilia COMMERCIAL )
TIRE SUBDIVISION), LOCATED ON )
THE WEST SIDE OF S. MERIDIAN )
ROAD, APPROXIMA TEL Y 1/3 MILE )
SOUTH OF W. FRANKLIN ROAD, IN )
THE NE % OF SECTION 13, T.3N., )
R.IW., MERIDIAN, IDAHO )
CIC 01/13/04
'V AR-03-019
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
ORDER OF DECISION
GRANTING A VARIANCE
The above entitled matter coming on regularly for public hearing before the City Council
on January 13, 2004, and Anna Powell Planning Director for the Planning and Zoning
Department, and David McKinnon, appeared and testified, and the City Council having received
the transmittal to agencies and having received the variance application, having heard the
testimony presented, being fully advised in the premises does hereby make the following
Findings of Fact and Conclusions of Law and Order of Decision, as follows to-wit:
FINDINGS OF FACT
1. The City Council takes judicial notice of its Zoning, Subdivisions and Development
Ordinances codified at Title 11 Municipal Code ofthe City of Meridian and all current zoning maps
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-019
PINNACLE ENGINEERS, INC. 1 SCHWENKFELDER TIRE SUBDIVISION
PAGE 1 OF 10
thereof and the amended Comprehensive Plan of the City of Meridian adopted August 6, 2002,
Resolution No. 02-382 and Maps.
2. The requirements ofIdaho Code SS 67-6509, 6516 and Meridian City Code SS 11-15-
5 and 12-11-3 as evidenced in the record ofthis matter.
3. The Applicant is Pinnacle Engineers, Inc. whose address is 12552 W. Executive
Drive, Suite B., Boise, Idaho 83713.
4. The owner of record of the property is Jo1m and Bonnie Schwenkfelder, whose
address is 1950 S. Cole Road, Boise, Idaho 83704.
5. The location of the subject property is presently located on the west side of S.
Meridian Road, approximately 1/3 mile south of W. Franklin Road, in the NE y,; of Section 13,
T.3N., R.lW., Meridian, Idaho within a present C-G zone, General Retail and Service Commercial
District.
6. The legal description of the property appertains to the real property that is included
within the Vicinity Map, and which legal description and Vicinity Map appear in the record of
proceeds of this matter, and which are on file with the Meridian City Clerk's office located at 33 E.
Idaho Street, Meridian.
7. The present land use of subject property is presently zoned as C-G (General Retail
and Service Commercial District), and which subject property is presently vacant.
8. The proposed land use of subject property is to develop the subject property in the
following manner: tire service center.
9. That a Vicinity Map, which is on file with the Meridian City Clerk's office, with the
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-019
PINNACLE ENGINEERS, INC. / SCHWENKFELDER TIRE SUBDIVISION
PAGE 2 OF 10
proposed scale approved by the City Council showing property lines, existing streets, proposed
district and such other items as required has been furnished.
10. The Applicant seeks a variance of the following provision of the Meridian
City Code, g12-3-8, APPROVAL OF FINAL PLAT, and in the C-G zone, which provides as
follows:
12-3-8 APPROVAL OF FINAL PLAT:
A. Time Limited: Final plat shall be filed with the County Recorder within one year
after written approval by the Council; otherwise, such approval shall become null and
void, unless prior to said expiration date an extension of time is applied for by the
applicant and granted by the CounciL The Council may authorize an extension ofthe
final plat for a period not to exceed one year from the end of the original one year
period.
B. Request For Extension: Any request for an extension must be filed with the Zoning
Administrator prior to the lapse of the original one year and must be in writing.
11. All property owners within three hundred feet (300) ofthe external boundaries have
been notified by mail, and their mailing addresses may be obtained from the list on file with the
Planning and Zoning Department.
12. The applicant is requesting to allow an additional time extension for the recordation
of the Schwenkfelder Tire Subdivision (fka Commercial Tire Subdivision).
13. The original Final Plat application for Commercial Tire Subdivision consisted of one
commercial building lot on 2.44 acres in a C-G (General Retail and Service Commercial) zone and
was approved by City Council on December 18,2001. On January 7,2003, as permitted by MCC
12-3-8.B., a one-year extension was approved for filing the final plat with the Ada County Recorder.
That extension expired on January 7, 2004. The applicant is now filing for a variance to allow
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE I V AR-03-0 19
PINNACLE ENGINEERS, INC. I SCHWENKFELDER TIRE SUBDIVISION
PAGE 3 OF 10
another time extension.
14. Applicant states that the delay in recording the final plat is that there was confusion
among the client, the architect, the owner's representative, ACHD and the engineering firm
concerning the recording of the subdivision. This resulted in a late start for routing the plat to all
agencies within the prescribed timeframe. If approved, this would be the second one-year time
extension granted to Schwenkfelder Subdivision.
15. The applicant states that there was confusion among the client, the architect, the
owner's representative, ACHD and the engineering firm concerning the recording of the subdivision.
This resulted in a late start for routing the plat to all agencies within the established timeframe. This
is the only special circumstance that was cited in the application.
It is not found that the reason cited above makes the required submission of a time extension
request impracticable and unreasonable.
16. It is found that strict compliance with the requirements of this Title are not due to
unusual topography, adjacent development, or other physical conditions of the site.
17. It is found that the requested variance will not necessarily be detrimental or injurious
to the public's welfare or to the other properties in the area as long as current ordinances are met at
the time of issuance of building permits for all lots within the subdivision.
18. Staff is unaware of provisions ofIdaho Code that would be violated by the issuance of
the requested variance.
19, It is found that the issuance of a variance for this project will not directly alter the
interest and purpose ofthe Meridian City Subdivision Ordinance, which is intended to ensure orderly
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE I V AR-03-0 19
PINNACLE ENGINEERS, INC. I SCHWENKFELDER TIRE SUBDIVISION
PAGE 4 OF 10
development occurs within the established timeframe. The applicant has stated they intend to record
the subdivision.
20. The variance would not constitute any special privilege for the property owner that
could not be sought by owners of other land in the same situation, and the request does not conflict
with any provisions of the Comprehensive Plan.
21. The granting of the requested variance will not be detrimental to the
Public's welfare or injurious to other property in the area of the proposed plat, and, in fact, the
development of the plat in accordance with the conditions of approval and the requirements of the
Subdivision Ordinance will prevent the conditions which are the source ofthe complaints raised in
the public hearing of this matter.
22. The granting of this variance will not have an effect of altering the interest and
purpose of the Subdivision or Development Ordinance and/or the City's Comprehensive Plan for the
reasons stated above.
23. The applicant paid the fee established by the City Council for application variance.
24. The applicant shall be required to comply with the conditions and requirements of
the Ada County Highway District listed in their letter dated December 22, 2003, and any other
previous conditions from ACHD pertaining to the project area development. Additionally, the
applicant shall be required to comply with the following conditions and requirements:
A. Nampa & Meridian Irrigation District as follows:
1. The District shall require a Land Use Change Application to be filed for review
before any construction is started. AU laterals and waste ways must be protected.
All municipal surface drainage must be retained on site. If any surface drainage
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A V ARlANCE ! V AR~03.0 19
PINNACLE ENGINEERS, INC.! SCHWENKFELDER TIRE SUBDNISION
PAGE 5 OF 10
leaves the site, the District must review drainage plans. The developer must
comply with Idaho Code 31-3805.
CONCLUSIONS OF LAW
1. The City of Meridian has authority pursuant to the enactment of the Local Land Use
Planning Act of 1975 codified at Chapter 65, Title 67, and in particular, by the provisions ofIdaho
Code S 67-6516 to provide as part of its zoning ordinance for the process of applications for
variance permits.
2. The City of Meridian has exercised its authority ofIdaho Code S 67-6516 by the
enactment as a part of its Zoning and Development Ordinance variances, as set forth in Meridian
City Code S 11-18.
3. That the requirements for the processing of a variance request are set forth in Idaho
Code S 67-6509,6516 and Meridian City Code SS 11-15-5 and 11-17-5.
4. Application and standards for variances are set forth in Meridian City Code S 11-18-2,
and the findings which are required are set forth in Meridian City Code S 11-18-3, include required
findings that there are special circumstances or conditions affecting the property that strict
application of the provisions of Zoning and Development Ordinance would clearly be impracticable
and unreasonable, and a finding that strict compliance with the requirements of the Zoning and
Development Ordinance would result in extraordinary hardship to the owner, subdivider or
developer because unusual topography, the nature or condition of adjacent development, or other
physical conditions or other conditions that make strict compliance with the ordinance unreasonable
under the circumstances, or that the conditions and requirements of said ordinance will result in
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-019
PINNACLE ENGINEERS, INe. / SCHWENKFELDER TIRE SUBDNISION
PAGE 6 OF 10
inhibiting the achievements or the objectives of the ordinance, and that the granting of a specified
variance will not be detrimental to the public's welfare or injurious to other property in the area in
which the property is situated, and that such variance will not have the effect of altering the interest
and purposes ofthe Zoning and Development Ordinance and the Meridian Comprehensive Plan.
Meridian City Code, ~12-3-8, APPROVAL OF FINALPALT, and in the C-G zone, which
provides as follows:
12-3-8 APPROVAL OF FINAL PLAT:
A. Time Limited: Final plat shall be filed with the County Recorder within one year
after written approval by the Council; otherwise, such approval shall become null and
void, unless prior to said expiration date an extension of time is applied for by the
applicant and granted by the Council. The Council may authorize an extension ofthe
final plat for a period not to exceed one year from the end of the original one year
period.
B. Request For Extension: Any request for an extension must be filed with the Zoning
Administrator prior to the lapse of the original one year and must be in writing.
DECISION AND ORDER
NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS
OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby Order and this does
Order:
1. That the Applicant is hereby granted a variance for time extension ofa one year time
frame until January 7, 2005, for submittal of the final plat for Schwenkfelder Tire Subdivision in the
C-G zone. The applicant shall be required to comply with the conditions and requirements ofthe Ada
County Highway District listed in their letter dated December 22, 2003, and any other previous
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE! V AR-03-019
PINNACLE ENGINEERS, INC.! SCHWENKFELDER TIRE SUBDIVISION
PAGE 7 OF 10
conditions from ACHD pertaining to the project area development. Additionally, the applicant shall
be required to comply with the following conditions and requirements:
A. Nampa & Meridian Irrigation District as follows:
1. The District shall require a Land Use Change Application to be filed for review
before any construction is started. All laterals and waste ways must be protected.
All municipal surface drainage must be retained on site. If any surface drainage
leaves the site, the District must review drainage plans. The developer must
comply with Idaho Code 31-3805.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a
regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk
not more than twenty-eight (28) days after the final decision concerning the matter at issue. A
request for a regulatory takings analysis will toll the time period within which a Petition for
Judicial Review may be filed.
Please take notice that this is a final action ofthe governing body ofthe City of
Meridian. Pursuant to Idaho Code Section 67-6521 an affected person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of a variance
authorizing a variance of the Cul-de-sac Requirements in the R-4 Zone as provided in the Section
12-4-2.F. and may within twenty-eight (28) days after the date of this decision and order seek a
judicial review as provided by Chapter 52, Title 67, Idaho Code.
.-rf..
By action ofthe City Council at its regular meeting held on the 2 7 -- day of
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE I V AR-03-0 19
PINNACLE ENGINEERS, INC. I SCHWENKFELDER TIRE SUBDNISION
PAGE 8 OF 10
J~~;r
,2004.
ROLL CALL:
COUNCILMAN SHAUN WARDLE
COUNCILMAN BILL NARY
COUNCILMAN CHARLIE ROUNTREE
COUNCILMAN KEITH BIRD
MAYOR TAMMY de WEERD
(TIE BREAKER)
DATED:
/-- 2 7-04--
MOTION:
APPROVED:-X-
DISAPPROVED:
VOTED~
VOTED ~-
VOTED *"-
VOTED*"--
VOTED
--
~~~
Attest:
~~if~r
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE! V AR-03-0 19
PINNACLE ENGlNEERS, INe. ! SCHWENKFELDER TIRE SUBDIVISION
PAGE 9 OF 10
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FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-019
PINNACLE ENGINEERS, INC. / SCHWENKFELDER TIRE SUBDIVISION
PAGE 10 OF 10
January 22, 2004
MERIDIAI'>J CITY COUNCIL MEETING
CUP 03-054
January 27,2004
APPLICANT Hopkins Financial Services, Inc
ITEM NO.
b--f
REQUEST Findings -- Request for a Conditional Use Permit to modify commercial to include
four out pads, 25,000 square foot retail and include Phose II of office complex in C-N and R-40
zones for Devon Pork Subdivisioin No, 1 & 2 -- 824 EoslFairview Avenue
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
See attached Findings
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
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SANITARY SERVICE COMPANY
CEr'>JTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS I RRIGA TION:
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IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
u \' Dote:/t1uJ(JI,~ Phone:
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Mate als presented at public meetings shall become property of the cilyi M~n.
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Contacted:
EmaiJed:
interoffice
MEMORANDUM
-
IAh' 'i " 20
r I~ 1:, Z uOlr
C~ty Of Meridian
CIty Clerk Offir'p
To:
William G. Berg, .11'.
From:
William F. Nichols
Subject:
BY: HOPKINS FlNANCIAL SERVICES, INC. FOR CONDITIONAL USE
PERMIT TO MODIFIY PLANNED DEVELOPMENT FOR DEVON PARK
SUBDIVISION NO.1 & 2
File No.:
CUP-03-054
Date:
January 16, 2004
Will:
Please find attached the original FINDINGS OF FACT CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT
TO CONDITIONS and ORDER for the above matter. Please place this matter upon the Conscnt
Agenda for Council discussion and decision.
IfyoLl should have any questions please give me a call.
Z\Work\M\i'vIeridian\Meridiall 1 5360M\Devon Park Sub No. I & 2 CUI'-03-054\ClkLtrCUN1Cls&Ordcr 01 1(,04.doc
BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN
IN THE MATTER OF THE )
REQUEST FOR CONDITIONAL )
USE PERMIT TO MODIFY )
COMMERCIAL TO INCLUDE )
FOUR PADS, 25,000 S.F. RETAIL & )
PHASE 2 OF OFFICE COMPLEX IN )
C-N AND R-40 ZONES, LOCATED )
ON THE NORTH SIDE OF )
FAIRVIEW APPROXIMATELY AYz )
MILE WEST OF LOCUST GROVE )
ROAD, MERIDIAN, IDAHO )
)
HOPKINS FINANCIAL SERVICES, )
IN c., )
APPLICANT )
)
cle 01/13/04
Case No. CUP-03-054
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
DECISION AND ORDER
GRANTING CONDITIONAL USE
PERMIT
The above entitled conditional use permit application having come before the City
COLlncil on January] 3,2004, at the hour of7:00 p.m., at Meridian City Hall, 33 East Idaho
Street, Meridian, Idaho, and Anna Powell Planning Director for the Planning and Zoning
Dcpartmcnt. and Doug T8mura, appeared and testified, and the City Council having duly
consi dered the evidence and the record in this matter and the Recom m cnclat ions LO Ci t Y COUIlC i I
issued by the Planning and Zoning Commission who conducted a public hearing and the Council
having heard and taken oral and written testimony, and having duly considered the malter, the
City Council hereby makes the following Findings of Fact, Conclusions of Law and Decision and
Order to-wit:
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE IlERMIT
PAGE 1 OF 16
FINDINGS OF FACT
1. A notice ofa public hearing on the conditional use permit was published for two
(2) consecutive weeks prior to the said public hearing scheduled for January 13,2004, before the
City Council, the first publication appearing and written notice having been mailed to property
owners or purchasers of record within three hundred feet (300') 0 f the extenud boundaries 0 f the
property under consideration more than fifteen (15) days prior to said hearing and with the notice
of public hearing having been posted upon the property under consideration more than one week
before said hearing and the copies of all notices were made available to newspaper, radio and
tel evislon stations as pub I ic service announcements; and the matter having been d u I y considered
by the City Council at the Januat~y 13,2004 public hearing; and the applicant, affected property
owners, and government subd i vi sions providing services with in the plan ni ng j uriscl i ction 0 C the
City of Meridian, having been given full opportunity to express comments and submit evidence.
2. There has been compliance with all notice and hearing requirements set torth in
Idaho Code 967-6509, 6512, and Merid j an City Code S S 11-15-5 and I 1-17 -5 as evidenced by
the Affida vit of Mailing, and the Affidavit of Pub] ication and Proof of Posting filed wi th the staff
report.
3. This proposed development request is in C-G, R-40 and C-N zones, and by
reason of the provisions of the Meridian City Code S 11- 17-4, a public hearing was required
before the City Council on this application.
4. The property is located on the north side ofFairview approximately a V2 mile west
of Locllst Grove Road, Meridian, ldaho.
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PER_iVlIT
PAGE 2 OF 16
5. The owner of record of the subject property is Fnirview Lakes, LLC, and they
have submitted an affidavit of legal interest to allow the submittal for the planned development.
6, Applicant is Hopkins Financial Services, Inc.
7. The subject property is currently zoned C-G, R-40 and C-N. Snid zoning districts
arc defined within the City of Meridian Zoning and Development Ordinance, Section 11-7-2.
8. The proposed npplication requests a conditional use permit for modi lication or an
existing Planned Development (Fairview Lakes) in three zones. Modificntion of a CUP
application in the City of Meridian Zoning and Development Ordinance requires a Conditional
Use Pemlit be obtained. (Meridian City Zoning and Development Ordinance, Section 11-8-1).
9. The proposed application is in compliance with the Meridian Comprehensive
Plan.
10. The use proposed within the subject application will in fact, constitute a
conditional use as determined by City Ordinance.
11. The Meridian City COLlnciltakes judicial notice of its Zoning, Subdivision and
Development Ordinances codified at Titles 11 and 12, Meridian City Code and all current zoning
maps thereofand the Comprehensive Plan of the City of Meridian, and Maps and the Ordinnncc
establishing the Impact Area Boundary.
L2. Giving clue consideration to the comment received from the governmental
subdivisions providing services in the City of Meridian planllingjurisdiction public fncilities and
services required by the proposed development will not impose expense upon the public jfthe
following conditions of development are imposed and the following is also found to be required
to mitigate the effects of the proposed use and development upon services de] ivered by political
FINDINGS OF FACT AND CONCLUSIONS OF LA \V AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 3 OF 16
subdivisions providing services to the subject real properly within the planllingjurisdiction oCthc
City of Meridian, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as
follows:
1, Applicant shall meet all of the requirements of the previously approved Development
Agreement, Preliminary Plat, Final Plats and CUP/PO, unless modified below, as a
condi tion 0 f the Illod i fi ed conceptual approval for this PD.
2. This approval is only conceptual, pursuant to MCC 12-6-7B. Therefore, each future
phase oCFairview Lakes/Devon Park I & II, excepting exclusivelyresidential phases,
will require a detailed Conditional Use Permit prior to construction.
3. At the time oC detailed CUP applications being submitted Cor uses adjacent to
existing single fnmily residential, all buffers between land llses shalt be provided per
MCC ] 2-13-] 2, except thnt the buffer along the west boundary adjacent to the mobile
home park may be 20 feel wide. Aclditionallrccs (beyond the I :35 feet ratio) shall be
provi ded adj acent to the proposed 25,000 sJ. retai I bu i lei i ng.
4. Per Finding B.2, the applicant shall review the commerciallret8i I portion of the Site
Plan east ofN. Lakes Avenue for any potential areas to provide COl11mon, usable
areas and/or re-orient the buildings to create a pedestrian-oriented fe8ture for the
development. No more than 50% of the proposed building aren (or 36,300 sq. Ct.) ill
the area east ofN. Lakes Avenue and south orE. Carol Street shall be approved ror
detailed conditional use permits until a revised concept is submitted to the City
demonstrating how this common area will be provided.
5. Per Finding A and MCC 12-6-2.A, the applicant shall provide at least two amenities
within the boundaries of this development. If open space is to be one of the
amenities, landscaped areas of at least ten percent (10%) of the gross area of the
development, exclusive of required buffers, shall be provided.
6. The applicant shall comply with the condition of Sanitary Service Comp8ny to allow
8 minimum of 60 feet drive on clearance to all vvaste receptacles.
7. The 23-foot wide drivewJY aisles shown on Lots I and 2, Block 1, are not approved
and shall comply "vith MCC ] 1-] 3-4.F.
B. Adopt the Recommendations of tile Meridian Fire Department as follows:
1. Commercial occupancies will require a fire-Oow consistent with the Uniform Fire Code to
service the proposed project. Fire hydrants shall be placed an average of 400' apart.
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 4 OF 16
}
The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom Sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles, This cost oftbis installation is to be
borne by the developer,
3. Acceptance of the water supply for fire protection will be by the Meridian
'vVater Depat1ment.
4. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. The
proposed fire hydrant locations will be submitted to the Public Works for plan review.
5. All roads and fire lanes shall have a turning radius of28' inside and48' outside.
6, All access roads within the project shall have a clear driving surface with a minimum
width of 20' aval1able at all times. The typical street width of 33' will be allowed to have
parking on both sides. The typical street with a minimum width of29' will be required to have
restricted parking to only one side,
7. Operational fi re hydrants and temporary or permanent street signs are requ ireel before combustible
construction begins.
C. Adopt the Recommendations of Central District Health Department (CDHD) as follows:
I. This proposal can be approved for central sewage & central water after written approval
from appropriate entities is submitted.
I The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & WelCare, Division ofEnvironmcntal
Quality.
3. Run-offis not to create a mosquito breeding problem,
4. This development (plat) has not yet been approved by CDHD,
D. Adopt the Recommendations of Ada County Highway District as follows:
1. On July 10, 2002, the ACHD Commissioners acted on MAZ02-0 1l/MCUP02-
0] 4/MPP02-34/MPP03-006/Devon Park # 1 and #2 (Fairview Lakes). The conditions
and requirements also apply to MCUP03-054.
E. Adopt the Recommendations of Sanitary Service Company as follows:
FINDINGS OF FACT AND CONCLllSIONS OF LA \V AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 5 OF 16
1. The waste enclosure sizes appear adequate, but access is not. Retail #2 and #3
could generate 6 to to yards of waste per day, allow a minimum of 60' dri ve on
clearance to the waste receptacles.
F. Adopt the action of the City Council taken at their January 13,2004 meeting as follows:
1. The site plan submitted dated November 20,2003 is hereby approved as submitted.
13. It is found that the subject property is large enough to accommodate the requested
use and a 1l other req ui red features. It appears that some of the required parking stalls for the
office lots are not located entirely on the same lot as the building pads. However, this issue can
be addressed through the platting and detailed CUP processes. The required amenities .-- a public,
multi-use pathway and passive open space - are contained within the boundaries of both this
conceptual PD as well as the apartment complex at the north end of the property. It is unclear if
the open space meets the mi nilllum area req ui red to count as an amen i ty ( I Ocy<) of the gross area).
Open space used as an amenity is calculated exclusive of required street buffers and buffers
between land uses. The applicant shall confirm the open space acreage/square footage at the
public hearing. (See Site Specific condition #5,)
14. The current Comprehensive Plan Land Use Map designates the property as "Mixed
Use Community". The Comprehensive Plan text policies of Chapter VI, including the requirement
for all development to proceed through a CUP, a mix of uses, and providing interconnectivity, are
all met with this plan. It is found that the proposed reduction in commercial/retail space and the
additional office uses remain harmonious with and in accordance 'vvith the Comprehensive Plan.
15. It is found that the proposed uses and site configuration 'evil] be compatible with
the general neighborhood.
16. It is not anticipated that the revised project will have an adverse impact on other
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERlVIIT
PAGE 6 OF 16
properties within the vicinity.
17. It is found that the revised development plans will be adequately served by the
essential public facilities and services. The applicant has already received approval for these
services 8S part 0 f previ 0 us app lications.
18. It is fOllnd that the proposed use would not be detri menta I to the cconom i c \VC II'are
of the community, nor would it create the need for any new facilities or services to be paid for by
the pub lie that would be considered excessi ve.
19. It is found that there will similar levels oftmmc and noise in the general vicinity
of the revised project when compared to the original project. It is further found that approval of
the revised project will not lead to a major increase in smoke, fumes, glare, odors or other
disturbances that will be considered detrimental to the welfare of the City and the subdivision's
neighbors.
20. It is found that the proposed use and vehicular approaches will not create
si gn i fI cant interference wi th any tratTic on the surround ing pub I ic streets. A tra mc signal has
been approved for the intersection orN. Lakes Avenue and E, Fairvicw Avenue, which should
enhance the movement and circulation of traffic in this area. Review oCthe ACHO report for this
project will provide additional information.
21. That the proposed llse wi 11 not resu It in the destruction, loss or damage of a
natural, scenic or historic feature considered to be of major importance by issuance of this
conditional use. The Jackson Drain in Devon Park No.2 is being left open as an amenity of tile
development. Existing trees greater than 4' caliper trees must be retained or mitigated for, if
removed.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERiVIIT
PAGE 7 OF 16
CONCLUSIONS OF LAW
1. The City of Meridian shall exercise the powers conferred upon it by the "Local
Land Use Planning Act of 1975" hereinafter referred to for convenience as the "Act" codified at
Chapter 65, Title 67, Idaho Code (1.c. 967-6503).
2. The Meridian City Council may exercise all the powers required and authorized
uncleI' the "Act" except the power to adopt ordinances by the establishment of a Planning and
Zoning Commission by ordinance pursLlant to Idaho Code Section 67-6504 which the City
COLlncil of the City of Meridian has established by the passage of the "City of Meridian Zoning
and Development Ordinance" at Titles Xl and XII, Chapter I, Meridian City Code.
3. As part ofa zoning ordinance the City Council can, subject to hearing and notice
provision required, provide for the process of special and/or conditional use permits which a
proposed use is otherwise prohibited by the terms of the ordinance but allO\ved with conditions
under the specific provisions of the ordinance which the City of Meridian has done in the
adoption of its zoning ordinances.
4. The City Council has the duty and responsibility to review the facts and
circLlmstances of cach application for special use permit to determine prior to granting the same
that the evidential showing supports the finding that the following standards are met and that the
proposed development: (Meridian Ci ty Coele ~ I 1-17 - 3)
a. That the site is large enough to accommodate the proposed use and all yards,
open spaces, parking, landscaping and other features as may be required by this Ordinance:
b. That the proposed use and development plan will be harmonious with the
Meridian Comprehensi ve Plan and in accordance with the req u i rements 0 f th i s Orc! inance;
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 8 OF 16
c. That the design, construction, operation and maintenance will be compatible with
other uses in the general neighborhood and with the existing or intended character of the genera]
vicinity and that such use will not adversely change the essential character of the same area;
d. That the proposed use, if it complies with all conditions of the approval imposed,
will not aclversely affect other property in the vicinity;
e. That the proposed use will be served adequately by essential public r:lcilities and
services such as highways, streets, schools, parks, police and fIre protection, drainage structures,
refuse di sposal, water, sewer; or that the person responsi b Ie for the estab I ishment 0 f the proposed
conditional use shall be able to provide adequately any such services;
f. That the proposed use will not create excessive additional cost for public
facilities and services and will not be detrimental to the economic welfare of the community;
g. That the proposed use will not involve activities or processes, materials,
equipment and conditions of operation that vvill be detrimental to any persons, property or the
general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or oclors;
h. That the proposed use will have vehicular approaches to the property which shall
be so designed as not to create interference with traffic on surrounding public streets; and
i. That the proposed use will not result in the clestruction, loss or damage of a
natural, scenic or historic feature considered to be of major importance.
5. Prior to granting a conditional use permit in the Mixed Use Community (C-O, R-
40 and C -N), a pub lic heari ng sha II be co nc!uc1ecl \vi 1h not ice to be p 1I b I ishcd and prov i cicci to
property owners or purchasers of record within three hundred feet (300') of the external
boundaries of the land under consideration for the conditional use permit all in accordance with
the provisions of Meridjan City Code 9 11-17-5 City of Meridian Zoning and Development
Ordinance, which provides as follows:
"Prior to approving a Conditional Use Permit, the applicant and the Commission and
Council shall follow notice and hearing procedures provided in Chapter 15 of this Title.
Provided, however, that conditional use applications for land in Old Town and in
industria] and commercial districts shall only be required to have one public hearing
which shall be held before the Planning and Zoning Commission; and after the
recommendation of the Commission is made, the application shall go before the City
Council without a public hearing and the Council may approve, deny, or modify the
recommendat i on 0 f the COlllmission."
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 9 OF 16
6, Following the public hearing and within 45 days after the conclusion olCthe
public hearing the Commission shall, transmit its recommendations to the Meridian City Council
with sUPPol,tive reasons. The Commission shall recommend that the application be approved,
approved \vith conditions or denied. The Commission shall ensure that any approval or approval
with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City
oC Meridian Zoning and Development Ordinance, and Idaho State law. (Meridian City Coele S
11-17-6)
7. When thc City Council approves a conditional use permit it muy impose
conditions of that approval that reasonably:
A. Minimize adverse impact on other development;
B. Control the sequence and timing of development;
C. Control the duration of development;
D. Assure that the development is maintained property;
E. Desi gnate the exact location and nature of the development;
F. Require the provision for on-site public facilities or services; and
G. Require more restrictive standards than those generally required, in this
Oreli nance.
8. The City of Meridian has, by ordinance, established the Impact Area and the
Amended Comprehensive Plan of the City of Meridian, which was adopted August 6,2002,
Resolution No. 02-382 and Maps.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERi\lIT
PAGE 10 OF 16
DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS NOW,
THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT
AND CONCLUSIONS OF LA \V, the City Council does hereby ORDER and this does
Ol-del- that:
1. That the above named applicant is granted a conditional use permit for
modification of an existing Plmmed Development (Fairview Lakes) in three zones for Devon
Park Subdivision No.1 and 2 located on the north side ofFairview approximately a Y2 mile west
of Locust Grove Road, Meridian, Idaho, subject to the following conditions of use and
development, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as
follows:
I. Applicant shall meet all of the requirements of the previously approved Development
Agreement, Preliminary Plat, Final Plats and CUP/PO, unless modi fled below, as a condition
of the modified conceptual approval for this PD.
2. This approval is only conceptual, pursuant to MCC 12-6-7B. Therefore, each future
phase of Fairview Lakes/Devon Park I & II, excepting exclusively residential phases, wi II
require a detailed Conditional Use Permit prior to construction.
3. At the time of detailed CUP applications being submitted for uses adj acent to existing
single fam i ly residenti aI, a] I buffers between land uses shall be provided per MCC 12-13-12,
except that the buffer along the west boundary adjacent to the mobile home park may be 20
feet wide. Additional trees (beyond the 1 :35 feet ratio) shall be provided adjacent to the
proposed 25,000 s.f. retail building.
4. Per Finding B.2, the applicant shall review the commercial/retail portion of the Site
Plan east ofN, Lakes A venue for any potentia] areas to provide C01111110n, usable areas and/or
re-orient the buildings to create a pedestrian-oriented Ceature for the development. No more
than 50% of the proposed budding area (or 36,300 sq. ft.) in the area east of N. Lakcs
A vcnue and south 0 f E. Carol Street shall be approved for detai led cond i tiona I use pcrm i ts
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 11 OF 16
unti I a revised concept is submitted to the City demonstrating bow this common area wi II be
provided.
5. Per Finding A and MCC 12-6-2.A, the applicant shall provide at least two amenities
within the boundar'ies of this development. If open space is to be one of the amenities,
landscaped areas of at least ten percent (10%) ofthe gross area ofthe development, exclusi ve
of required bu ffers, shall be provided.
6. The applicant shall comply with the condition of Sanitary Service Company to allo'.v
a minimum of 60 feet drive on clearance to all waste receptacles.
7. The 23-foot wide driveway aisles shown on Lots I and 2, Block I, are not approved
and shall comply with MCC I I - I 3-4.F.
B. Adopt the Recommendations of the Meridian Fire Department as fol]ows:
1. Commercial occupancies will req uire a fire-flow consistent with the Uni form Fi re Code
to service the proposed project. Fire hydrants shall be placed an average 0['400' apart.
2. The fire department requests that any future signaliz8tion installed as the result orthe
development of this project be equipped with Opticom Sensors to ensure a safe and
efficient response by fire and emergency medical service vehicles. This cost of this
installation is to be borne by the developer.
3. Acceptance orthe water supply for fire protection will be by the Meridian
Water Department.
4. Fina] Approval of the fire hydrant locations shall be by the Meridian Fire Depatiment.
The proposed fire hydrant locations will be submitted to the Public Works for plan
review.
5. All roads and fire lanes shall have a turning radius of 28' inside ancl 48' outside.
6. All access roads within the project shall have a clear driving surface with a minimum
width of20' available at al] times. The typical street width of33' will be allowed to
have parking on both sides, The typical street with a minimum width of29' will be
required to have restricted parking to only one side.
7. Operational fire hydrants and temporary or permanent street signs are required be fore
combustible construction begins.
C. Adopt the Recommendations of Central District Health Depmtment (CDHD) as follows:
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 12 OF 16
I. This proposal can be approved for central sewage & central water after written
approval from appropriate entities is submitted.
/ The Applicant's central sewage and central water plans lTlust be submitted to ancl
approved by the Idaho Department 0 r Health & W ell~lre, Oi vision 0 f E:nvi ronmenta I
Quality.
3. Run-offis not to create a mosquito breeding problem.
4. This development (plat) has not yet been approved by CDHD.
D. Adopt the Recommendations of Ada County Highway District as follows:
1. On July 10,2002, the ACHD Commissioners acted on MAZ02-01 I/MCUP02-
014/MPP02-34/MPP03-006/Devon Park #1 and #2 (Fairview Lakes). The conditions
and requirements also apply to MCUP03-054,
E. Adopt the Recommendations of Sani tary Service Company as fa !lows:
I. The waste enclosure sizes appear adequate, but access is not. Retail #2 and #3
could generate 6 to 10 yards of waste per clay. allow a minimum or60' drive on
clearance to the waste receptacles.
F. Adopt the action orthe City Council taken at their January 13,2004 meeting as follows:
1. The site plan submitted dated November 20,2003 is hereby approved as
submitted.
2, The conditions shall be reviewable by the Council pursuant to Meridian City Cocle
SII-17-9.
3. The above conditions are concluded to be reasonable and the applicant shall meet
sLlch requirements as a condition of approval of the application for a conditional use permit.
4. That the City Attorney draft an Order Granting Conditional Use Permit
111 accordance with this Decision, which shall be signed by thc Mayor and City Clerk and thcll a
copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERJVlIT
PAGE 13 OF 16
Works Department and any affected party requesting notice.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERlVlIT DURATION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the use as permitted in accordance with the conditions of approval,
satis fy the requ i rements set forth in the cond i tions ofapproval, acq u i re bui Idi ng permi ts and
com mence constmction 0 f perm anent footi ngs or structu res on or ill the ground. In this context
"structures" shall include sewer and water lines, streets or building constructioll. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. If the completion date specified for the project is exceeded, the
conditional use application shall become null and void. However, the applicant may submit an
application for a time extension on the project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion of the
project. For projects requiring platting, the final plat must be recorded within this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. In the event that the development is made in successive contiguolls segmcnts or
multiple phases, sllch ph8ses shall be constructed within successive intervals of one year fro111 thc
original date of approval by the council. If the successive phases are not submitted within olle
year lntervals, the conditional approval of the future phases shall be null and void. (MCC 11-17-
4.B.)
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE ]4 OF 16
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must bc filed \vith the
City Clerk not more than twenty-eight (28) days after the IInal decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code S 67-6521 an affectcd person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of the
conditional use permit approval may within twenty-eight (28) clays after the date of this decision
and order seek ajudicial review as provided by Chapter 52, Title 67, Idaho Code.
By action of the City Council at its regular meeting held on the
,~CVciJ=' 2004.
ROLL CALL:
..(1;
;2 7 -- (by of
COUNCILMAN SHAUN WARDLE
VOTED~
VOTED~
COUNCILMAN BILL NARY
COUNCILMAN CHARLIE ROUNTREE
VOTED~
COUNCILMAN KEITH BIRD
VOTEDf;':~
MA YOR TAMMY cle WEERD (TIE BREAKER)
DATED: 1-27--04--
VOTED
MOTION: . V
APPRO V ED:----P-'-
DISAPPROVED:
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 15 OF 16
Attest:
/,.
~/
William G. Berg, Jr" City
ByJl~k~'9=
City Clerk
Dated;
!-21-&4%-
i'>Work\iv1\Meridi;ln\iVkridian I 5360iv1\Devon Park Sub No. 1&2 CUP-03-054\FIClsCUI'03-054,doc
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE I)ERMIT
PAGE 16 OF 16
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BEFORE THE CITY COUNCIL OF THE CITY OF iVIERIDIAN
CIC 01/13/04
IN THE MATTER OF THE )
REQUEST FOR CONDITIONAL )
USE PERMIT TO MODIFY )
COIVIMERrCAL TO INCLUDE )
FOUR PADS, 25,000 S.F. RETAIL & )
PHASE 2 OF OFFICE COMPLEX IN )
C-N, AND R-40 ZONES, LOCATED )
ON THE NORTH SIDE OF )
FAIRVIE\V APPROXIMATELY A Y2 )
lVIILE WEST OF LOCUST GROVE )
RAOD, MERIDIAN, IDAHO )
)
HOPKINS FINANCIAL SERVICES, )
INC, )
)
APPLICANT )
)
Case No. CUP-03-054
ORDER GRANTING
CONDITIONAL USE PERMIT
I. This matter coming before the City Council on January 13,2004, under the
provislons of Meridian City Code 9 11-17-4 for final action on conditional use permit application
and the Council having received and approving the Recommendation of the Planning and Zoning
Commission the Council takes the following action:
2. That the above named appliczll1l is granted a conditional use permit for
modi tlcation of an existing Planned Development (Fairview Lakes) in three zones for Devon
Park Subdivision NO.1 and 2 located on the north side ofFairview approximately a 1'2 mile west
ORDER CONDITIONAL USE PERtVIIT
(CUP-03-054)
PAGEIOF6
of Locust Grove Rond, Meridian, Idaho, subject to the following conditions of use and
development:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as
follows:
1. App I icant shall meet al I of the req uirements 0 rthe previously approved Deve lopment
Agreement, Preliminary Plat, Final Plats and CUP/PD, unless modified below, as a
condition orthe modified conceptual approval ror this PD.
2. This approval is only conceptual, pursuant to MCC 12-6-78. Therefore, each future
phase ofFairview Lakes/Devon Park I & 11, excepting exclusively residential phases,
will require a detailed Conditional Use Permit prior to construction.
3. At the time of detailed CUP applications being submitted for uses adjacent to
existing single family residential, all buffers between land uses shall be provided per
MCC 12-13-12, except that the buffer along the west boundary adjacent to the mobile
home park may be 20 feet wide. Additional trees (beyond the 1 :35 feet ratio) shall be
provided adjacent to the proposed 25,000 s.f. retail building.
4. Per Finding B.2, the applicant shall review the commercial/retail portion of the Site
Plan east of N. Lakes Avenue for any potential areas to provide common, usable
areas and/or re-orient the buildings to create a pedestrian-oriented feature for the
development. No more than 50% ofthe proposed building area (or 36,300 sq. ft.) in
the area east ofN. Lakes Avenue and south ofE. Carol Street shall be approved for
deta i I ed conditional use perm its until a revised concept is submitted to the City
demonstrating how this common area will be provided.
5. Per Finding A and MCC 12-6-2.A, the applicant shall provide at Ieastt\yo amenitIes
within the boundaries of this development. If open space is to be one of the
amenities, landscaped areas of at least ten percent (10%) of the gross area oC the
development, exclusive of required buffers, shall be provided.
6, The applicant shall comply with the condition of Sanitary Service Company to allow
a minimum of 60 feet drive on clearance to all waste receptacles.
7. The 23-foot wide driveway aisles shown on Lots 1 and2, Block 1, are not approved
and shall comply with MCC 11-13-4.F.
B. Adopt the Recommendations of the Meridian Fire Depalimcnt as follows:
ORDER CONDITIONAL USE PERMIT
(CUP-03-054)
PAGE 2 OF 6
1. Commercial occupancies will require a fire-flow consistent with the Uniform Fire Code to
service the proposed project Fire hydrants shall be placed an uverage of 400' apart.
2. The fire depmtment requests that any future signalization installed as the result or- the
development of this project be equipped with Opticom Sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. This cost of this installation is to be
bome by the developer.
3. Acceptance of the water supply for fire protection will be by the Meridian
Water Department.
4. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. The
proposed fire hydrant locations will be submitted to the Public Works for plan review.
5. All roads and fire lanes shall have a turning radius of28' inside and 48' outside.
6. All access roads within the project shall have a clear driving surface with a minimum
width of 20' aV8ilable at all times. The typical street width of 33' '.vill be allowed to hnvc
parking on both sides. The typical street with a minimum width of29' will be required to have
restricted parking to only one side.
7. Operational fi re hydrants and temporary or permanent street signs are requ i red be fore combustible
construction begins.
C. Adopt the Recommendations of Central District Health Department (CDHD) as follows:
1. This proposal can be approved for central sewage & centrnl water after written approval
from appropriate entities is submitted,
2. The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & Welfare, Division ofEnvironmenta1
Quality.
3. Run-orfis not to create a mosquito breeding problem.
4. This development (plat) has not yet been approved by CDHD.
D. Adopt the Recommendations of Ada County Highway District as follows:
l. On July 10,2002, the ACHD Coml11lssioners acted on MAZ02-01IlMCUP02-
014!MPP02-34/MPP03-006/Devon Park #1 and #2 (Fairview Lakes). The conditions
and requirements also apply to MCUP03-054.
ORDER CONDITIONAL USE PERlVIIT
(CUP-03-054)
PAGE30F6
E. Adopt the Recommendations of Sanitary Service Company as follows:
1. The waste enclosure sizes 8ppear adequate, but access is not. Retail #2 and #3
could generate 6 to 10 ymcls of waste per day, allow a minimum of60' drive on
clearance to the waste receptacles.
F. Adopt the action of the City Council taken nt their January 13,2004 meeting as follows:
I. The site plan submitted dated November 20,2003 is hereby approved as submittcd.
3. The above conditions are concluded to be reasonable and the applicant shall meet
such requirements as a condition of approval of the applic8tion for a conditional use permit.
4. Notice to Pennit Holder, this conditional use permit is not transferable without
complying with the provisions of Meridi811 City Code ~ 11-17-8, a copy of which is attached to
this permit.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT
DURATION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the use as pel'milled in accordance with the conditions or approval,
satisfy the req uirements set forth in the conditions of approval, acq uire bu i I ding perm i ts and
commence construction of penn anent footings or structures on or in the ground. In this context
"structures" shall include sewer ancl water lines, streets or building construction, The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. If the completion date specifled for the project is exceeded, the
ORDER CONDITIONAL USE PERMIT
(CUP-03-054)
PAGE 4 OF 6
condition81 use 8pplication shall become null and void. However, the applicant Illay submit an
application for a time extension on the project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion of the
project. For projects requiring platting, the final plat must be recorded within this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shzlll apply to
the first phase. In the event that the development is made in successive contiguous segments or
multiple phases, such phases shall be constructed within successive intervals of one year from the
original date of 8pproval by the council. If the successive phases are not submitted within one
year intervals, the conditional approv,11 of the future phuses shall be null und void. (MCC 11-17-
4.B.)
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Codc 67-8003, the Owncr may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take Botice that this is a final action of the governing boely of the City of
Meridian, pursuant Lo Idaho Code S 67-6521 an affected person being a person ,vha has an
interest in real property which may be adversely affected by the issuance or denial of the
conditional use permit approval may within twenty-eight (28) days after the elate of this decision
ORDER CONDITIONAL USE PERMIT
(CUP-03-054)
PAGE 5 OF 6
(
and order seck ajudicial review as provided by Chapter 52, Title 67, Idaho Code.
By action of the City Council at its regular meeting held on the
21'0-
day of
....-.--
.J~d
,2004.
Attest:
~
~
~
By JlAL4'-='~~R
City Clerk
Dated:
/- 27--04-
Z:\Work\M\Mcrililon\Mcridion I 53601v1\Devon Park Sub No. I & 2 CUP-03-054\Ol'dcI'CUP.doc
ORDER CONDITIONAL USE PERMIT
(CUP-03-054)
PAGE 6 OF 6
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT L&J Capital Ventures, LLC
CUP 03-049
January 27,2004
S -~\
ITEM NO,
REQUEST Findings -- Request for a Conditional Use Permit for an Emissions Testing Center in a
C-C zone for Hark's Corner Emission Center -- 1651 West Franklin Road
AGENCY
COMMENTS
CITY CLERK:
CITY ENGIf\IEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
See attached findings
CITY POLlCE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
vo~
wyrf
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERI DIAN POST OFFICE:
OTH ER:
Contacted< Te.+n.Of
Emailed:
l-\-D \ \
,
Date: \ 121..0 /0+
Stdff Initials:
Phone: lCIf -~ D2D
Materials presented at public meetings shall become property of the City of Meridian,
Interoffice
City Of MeridiaIl
City Clerk Office
MEMORANDUM
To:
William G. Berg, Jr.
From:
William F, Nichols
Subject:
BY: V AN HESS PROPERTIES, LLC FOR CONDITIONAL USE PERMIT FOR
A RENT ALlREST AURANT COMPLEX AT HARK'S CORNER IN A C-C
ZONE
File No.:
CUP-03-049
Date:
January 16,2004
Will:
Please find attached the original FINDINGS OF FACT CONCLUSIONS OF
LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT
TO CONDITIONS and ORDER for the above matter. Please place this matter upon an
upcoming Consent Agenda for Council discussion and decision.
IfyoLl should have any questions please give me a call.
(::\Work\1Vl\McnclLan\1Vlcriclian 15360i'vl\l-Iark's Corncr Emission Ccntcr CUP-03-049\ClkLtrCUPffcls&Order 0 I 16 04.doc
BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN
IN THE !VIA TTER OF THE
REQUEST FOR CONDITIONAL
USE PERMIT FOR AN EMISSIONS
TESTING CENTER AT HARK'S
CORNER IN A C-C ZONE FOR,
LOCATED AT THE SOUTHWEST
CORNER OF WEST FRANKLIN
ROAD AND LINDER ROAD
(PHYSICAL ADDRESS IS 1651
\VEST FRANKLIN ROAD,
MERIDIAN, IDAHO
L&J CAPITAL VENTURES, LLC,
APPLICANT
CIC 01/13/04
)
)
)
)
)
)
)
)
)
)
)
)
)
)
)
Case No. CUP-03-049
FINDINGS OF FACT AND
CONCLUSIONS OF LA WAND
DECISION AND ORDER
GRANTING CONDITIONAL USE
PERMIT
The above entitled conditional use permit application haVing come before the City
Council on January 13, 2004 at the hour of7:00 p.m., at Meridian City Hall, 33 Enst Idaho
Street, Meridian, Idaho, and Anna Powell Planning Director for the Planning and Zoning
Department, and Jeffrey Hall, appeared and testified, and the City Council having duly
considered the evidence and the record In this matter and the Recommendations to City Council
issued by the Planning and Zoning Commission who conducted a public hearing and the Council
having heme! and taken oral and written testimony, and having duly considered the matter, the
City Coullei I hereby III akcs the fallow ing Fi ndi ngs 0 f Fact, Calle 1 L1sions 0 f Law and Deci si all and
Order lo-wil:
FrNDlNGS OF FACT AND CONCLUSIONS OF
LAW AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 1 OF 23
FINDINGS OF FACT
I. A notice of a public hearing on the conditional use permit was published for two
(2) consecutive weeks prior to the said public hearing scheduled for January 13,2004, before the
City Council, the first publication appearing and written notice having been mailed to property
owners or purch8sers of record vvithin three hundred feet (300') of the external boundaries orthe
property under consi demt i 011 more than fi ftccn ( 1 5) days prior to said heari ng amI with thc notice
ofpubJic hearing having been posted upon the property under consideration mot.c than one week
before said hearing and the copies of all notices were made available to newspaper, radio and
television stations as public service announcements; ancl the matter having been duly considered
by the City Coullcil at the January 13, 2004, public hearings; and the applicant, affected property
owners, and government subdivisions providing services \\'ithin the planning jurisdiction of the
City of Meridian, having been given full opportunity to express comments and submit evidence.
2. There has been compliance with all notice ancl hearing requirements set forth in
Idaho Code 967 -6509, 6512, and Merid i an City Code S S 11-1 5 -5 and 11-17-5 as evidenced by
the A ffi da vi t of fvl ail i ng, and the Affidavi t 0 f Pub I ication and Proof 0 1- Posti ng fi led wi th the statT
reporL
3. This proposed development request is in a C-C zone and by reason of the
provisions of the Meridian City Code 9 11-17-4, a public hearing was required before the City
Council on this application,
4. The property is located at the southwest corner of West Franklin Road and Linder
FINDINGS OF FACT AND CONCLUSIONS OF
LA VV AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 2 OF 23
Road (physical address is 1651 West Franklin Road, Meridian, Idaho, 83642. The following
lLses surround the subject property:
North - Franklin Road borders the subject property to the north, an industrial park zoncd IL
is nOl1h of Franklin Road
South - Residential development (a single family dwelling) borders the subject property to
the south, zoned Rl (Ada County)
East - Commercial, zoned C-N
"Vest - Single-family dwelling, zoned RUT (Ada County)
5. The owner of record of the subject property is Van Hess Properties, LLC, 1651
W. Franklin Road, Meridian, Idaho 83642, who has provided notarized consent to the applicant
to submit this application.
6. Applicant is L&J Capital Ventures, LLC.
7. The subject property is currently zoned C-C (Community Business). The zoning
district ofC-C is defined within the City of Meridian Zoning 8nd Developmenl Ordinance,
Section 11-7-2.
8. The proposed application requests a conditional use permit for an emissions
testing center in a C-C zone for Hark's Corner. The C-C zoning designation is within the City of
Meridian Zoning and Development Ordinance requires a conditional use permit be obl8ined for
most uses including those requested by the Applic8nt. (Meridian City Zoning and Development
Ordinance, Seclion 11-8-1).
l). The proposed app I icati on is in comp I iance wi lh lhe Meri d ian Com prehensi ve
Plan, which designates lhe subjecl propcrly as "Mixed Use Community",
10, The use proposed withinlhe subject application \vill in tllct, constitute a
conditional use as determined by City Ordinance,
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 3 OF 23
11, The Meridian City Council takes judicial notice of its Zoning, Subdivision and
Development Ordinances codified at Titles 11 and 12, Meridian City Code and all current zoning
maps thereof and the Comprehensive Plan of the City of Meridian, and Maps and the Ordinance
establishing the Impact Area Boundary.
12. Giving due consideration to the comment received from the governmental
subdivisions providing services in the City of Meridian planningjurisdiction public faci lities and
services required by the proposed development will not impose expense upon the public irthc
following conditions of development are imposed and the following is also found to be required
to mitigate the effects of the proposed use and development upon services delivered by political
subdivisions providing services to the subject real property within the planning jurisdiction of the
City or Meridian, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff (as
modified by the Planning and Zoning Commission) as follows:
SITE SPECIFIC REQUIREMENTS
The conditions of approval for the Hark's Corner Development as follows are still in
effect. A certificate or zoning compliance is necessary pdor to beginning operation of
the emissions kiosk. In addition to all site specific requirements required by the CUP
for Harks Corner, a planter is required to be located at the corner of the emissions
testing building between the building and the emissions testing lane.
1. A minimum 25-foot-wide landscaping buffer shall be installed along the entire length of the
southern property line as required by the Landscape Ordinance for a buffer between the
residential and commercial uses.
2. The trash enclosures and vacuum bays shall be relocated so that they do not encroach into
the required landscaping buffer. A two-inch caliper tree shall be installed in this area for
every 35 linear feet of landscape buffer.
3. A six-foot-tall masonry fence shall be located along the entire length of the southern
property line and shall be continuously maintained in good repair.
FINDINGS OF FACT AND CONCLUSIONS OF
LA "IV AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 4 OF:23
4. Landscaping along Franklin and Linder Road shall be installed as suhmiued, with the
addition of at least three more two-inch caliper trees; two on Franklin Road and one in the
center of the landscape strip adjacent to the escape lane of the restaurant. The purpose of
the additional trees is to have one two-inch caliper tree per 35 linear feet of landscaping
along the street and along parking areas as required by City Ordinance,
5. The applicant shall apply for a Planned Sign Program in accordance with the Sign
Ordinance. The type, location and number of signs requested shall be amended to comply
with the Sign Ordinance.
6. A revised site plan and landscaping plan reflecting all the required modifications to the site
plan and landscaping shall be submitted along with performance specifications of the
irrigation system at least ten days prior to the public hearing by City Council.
7. Additional trash receptacles shall be required adjacent to the new coffee kiosk for patron
refuse.
8. Sanitary sewer service to this site is being proposed via extensions from an existing eight-
inch diameter stub from Franklin Road. The depth of this stub mayor may not provide
service vvitbin the City of Meridian 's design standards for minimum cover and pipe slopes to
all areas in this proposed development. Alternately, the applicant may want to consider
sewering this site to the southwest, across land under their ownership, to the stub under Ten
Mile Creek. Applicant will be responsible to construct the sewer mains to and through this
proposed development. Subdivision designer to coordinate main sizing and routing with the
Public Works Department. The City is in the process of planning Cor a new sanitary sewer
relief main adjacent to this parcel on the Linder Road frontage. Routing alignment for this
main has not been established as of this date, and the City may potentially need to acquire an
easement for the installation.
9. Water service to this site will be via extensions from existing mains in Franklin Road and
Linder Road. Applicant will be responsible to construct the water mains to and through
this proposed development (looped). Subdivision designer to coordinate main sizing and
routing with the Public Works Department. Please provide the Public Works
Department with information on anticipated fire flow and domestic water requirements
for the proposed site. Flow and pressure from the existing mains should be monitored
with the Meridian Water Department.
10. Submit additional filing fees of $185.00 for a planned development application in lieu of
the conditional use permit application.
11. RV Parking is shown at the northeast corner of the property. The parking shall be only
for short-te1l11 parking for patrons of the commercial establishment, and not Cor overnight
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 5 OF 23
use.
12. Applicant shall specifically state hours of operation for all uses within the facility during
the public hearing.
13. Applicant should be required to illstall alternative methods of car wash warning systems
(e.g., interior Oashing lights) and speaker systems for drive-thru facilities (e.g., telephone
systems) in lieu of typical noise-generating systems.
14. Any modifications to the site plan, including any future development on Lots I and 2.
shall require approval as a planned development under the conditional use process.
GENERAL REQ UIREMENTS
I, Off-street parking shall be provided in accordance with Section 11-13 of the City of
Meridian Zoning and Development Ordinance and/or as detailed in site-specific
req uirements.
2. Paving and striping shall be in accordance with the standards set forth in Sections 11-13-
4. D. and 11-13-4. E. of the City of Meridian Zoning and Development Ordinance and in
accordance with Americans with Disabilities Act (ADA) requirements.
3. A drainage plan designed by a State of Idaho licensed architect or engineer is required and
shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas.
Storm water treatment and disposal must be designed in accordance with Department or
Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices
for Idaho Cities and Counties and City of Meridian standards and policies. OrC-site disposal
into a surface water is prohibited unless the jurisdiction \-vhich has authority over the
receiving stream provides written authorization prior to development plan approval. The
applicant is responsible for filing all necessary applications with the Idaho Department or
Water Resources regarding Shallow Injection Wells.
4. Outside lighting shall be designed and placed in such a manner as to eliminate glare and
illumination of the adjoining roadways and properties, in accordance with C i [y Orc! i na nee
Section 11-13-4. C.
5. AIl signage shall be in accordance with the standards set forth in Section 11-14 of the City
Zoning and Development Ordinance,
6. All construction shall conform to the requirements of the Americans with Disabilities Act.
7. Trash enclosures shaIl meet the requirements of the Sanitary Service Company's
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 6 OF 23
guidelines for location and size.
8. Applicant's (or successor's) failure to comply with any of the terms of approval of the
conditional use permit shall be cause for revocation of the conditional use permit.
B. Adopt the Recommendations of ACHD as follows:
ACHD conditions and requirements from File No. AZ-OI-007 & CUP-O 1-011 also apply to
this application.
Site Specific Requirements:
1. Dedicate 45-feet of right-of-way from the centerline of Linder Road abutting the
parcel by means of recordation of a final subdivision plat or execution of a vvarranty deed
prior to issuance ofa building permit (or other required permils), whichever occurs first.
Allow up to 30 business days to process the right-of-way dedication after receipl of all
requestedm8terial. The owner will be paid the fair market value of the right-or:'way
dedicated which is an addition to existing ACHD right-of-way,
2. The existing 36-foot wide driveway on Linder Road located at the south property
line, approximately 220- feet south of the signalized intersection at Franklin Road, is
approved with this application as a right-inlright-out/left-in driveway. Construct a traffic
island/median on Linder Road to restrict left-out traffic. The applicant shall coordinate
the design and location of the traffic island/median with District staff.
3. Staffrecommends that the applicant either utilize the existing 36-foot wide right-
in/right-out driveway on Franklin Road located a minimum of 220-feet from the
intersection as right-in/right-out, OR construct a 35-foot wide full access driveway 011
Frankl in Road located a minimum of 315- feet from the intersection. If the app licant
constructs a right-in/right-out driveway, then the applicant shaH install a median in
Franklin Road located 50-feet west of the stop bar at Linder Road, and extending 50-feet
west of the western edge of driveway on Franklin Road.
4. [1' the applicant chooses to conslruct a right-in/right-out driveway located 220-feel
west 0 f Linder Road, then a second driveway could be constructed located 440- feel west
of Linder Road, and located to align or offset a minimulTl of ISO-feet from any existing or
proposed driveways on the north side of Franklin Road (Cafarelli Subdivision - approved
in 2000). Tfthe applicant chooses to construct a full access driveway located 3 IS-feet
west of Linder Road, then a second driveway could be cOllstructed locatedlo align or
offset a minimum of ISO-feet from any existing or proposed driveways Oll the north side
of Franklin Road (Cafarelli Subdivision ~ approved in 2000),
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERlvIIT
PAGE 7 OF 23
5. Pave the driveways on Franklin Road their full width and at least 30-feet into the
site beyond the edge of pavement of Franklin Road and install pavement tapers with 15-
foot radii abutting the existing roadway edge.
6, Pave the driveway on Linder Road its full width and at least 30-feet into the site
beyond the edge 0 f pavement of Linder Road with 15-foot curb radi i.
7. Construct a 5-foot wide concrete sidewalk on Franklin Road abutting the parcel.
where there are not currently improvements. Extend the sidewalk from its existing
locution und alignment.
8. All existing/proposed irrigation fucilities shall be relocated outside orthe right-of-
way on Linder Road and Franklin Road.
9. All utility relocation costs associated with improving street frontages abutting the
site shall be borne by the developer.
10. Replace unused curb cuts on Franklin Road with standard curb, gutter and
concrete sidewalk to match existing improvements.
II. Other than the access points specifically approved with this application, direct lot
or parcel access to Linder Road or Franklin Road is prohibited.
Standard Requirements:
1. A request for modification, variance or waiver of any requirement or policy
outlined herein shall be made in \vriting to the ACHD Planning and Development
Supervisor. The req lIest shall speci ficatly i denti fy each req ui rcmcn t to be reconsidered
and include a written explanation of why such a requirement would result in a substantial
hardship or inequity. The written request shall be submitted to the District no later than
9:00 a.m. on the day scheduled for ACHD Commission action. Those items shall be
rescheduled for discussion with the Commission on the next available meeting agenda.
Requests submitted to the District after 9:00 a.m. on the day scheduled for Commission
acti on do not provide suffici ent time for District staff to remove the item from the consent
agenda and report to the Commission regarding the requested modification, variance or
waiver. Those items will be acted on by the Commission unless removed from the
agenda by the Commission.
2. After ACHD Commission action, any request for reconsideration of the
Commission's action shall be made in writing to the Planning and Development
Supervisor within six days of the action and shall include a minimum fee of$110,00.
FINDINGS OF FACT AND CONCLUSIONS OF
LA \\1 AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 8 OF 23
The request for reconsideration shall specifically identify each requirement to be
reconsidered and include written documentation of data that was not available to the
Commi ssion at the time of its original decision. The request for reconsideration wi II be
heard by the District Commission at the next regular meeting of the Commission. If the
Commission agrees to reconsider the action, the applicant \vill be noti fied of the date and
time of the Co 111m ission meeting at which the reconsideration wiJl be heard.
3. Payment of applicable road impact fees are required prior to building construction
in accordance with Ordinance #193, also known as Ada County Highway District Road
Impact Fee Ordinance.
4. All design and construction shall be in accordance with the Ada County Highway
District Policy Manual, lSPWC Standards and approved supplements, Construction
Services procedures and all applicnble ACHD Ordinances unless specifically waived
herein, An engineer registered ill the State of Idaho shall prepare and certi fy all
imp ro ve 111 en t p I an s.
5. The applicant shall submit revised plans for staff approval, prior to issuance of
building permit (or other required permits), which incorporates any required design
changes.
6. Construction, use and property development shall be in conformance with all
applicable requirements of the Ada County Highway District prior to District approval for
occupancy.
7. It is the responsibility of the applicant to verify all existing utilities within the
right-of-way. Existing utilities damaged by the applicant shall be repaired by the
applicant at no cost to ACHD. The applicant shall be required to call DlGLINE (1-800-
342- 1585) at least two full business days prior to breaking ground within ACHD right-of-
way, The applicant shall contact ACHD Traffic Operations 387-6190 in the event any
ACHD conduits (spare or filled) are compromised during any phase of construction,
8. No change in the terms and conditions of this approval shall be valid unless they
are in writing and signed by the applicant or the applicant's authorized representative and
an authorized representative of the Ada County Highway District. The burden shall be
upon the applicant to obtain written conl1m1ation of any change frolll the Ada County
Highway District.
9. Any change by the applicant in the planned Lise of the property which is the
subject of this application, shall require the applicant to comply with all rules,
regulations, ordinances, plans, or other regulatory and legal restrictions in force at the
time the applicant or its successors in interest advises the Highway District of its intent to
change the planned use oftbe subject property unless a waiver/variance of said
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 9 OF 23
requirements or other legal reliefis granted pursuant to the law in effect at the time the
change in use is sought.
C. Adopt the Recommendations of the Meridian Fire Department as follows:
1. Post the address in 4" numbers on the building.
2. Provide a 2A10BC fire extinguisher for the building.
D. Adopt the action of the City Council taken at their January 13,2004 meeting as follows:
For clarification:
I, A decorative planter shall be constructed at the corner of the emissions testing bui lding
(between the building and the emission testing lane), and the applicant shall construct 8
decorative planter, and the placement of the planter, as well as the size and width of
said planter, shall be approved by the Planning ancl Zoning Department.
2, The em i ssion testing bui ld ing shall only be allowed to be moved on the property in the
future by submitting a CUP application and obtaining the City's approval.
] 3. It is found tl18t the subject property is 18rge enough to accommod8te the required
parking, landscaping, setbacks, and other required improvements of this ordinance. The required
parking for the Emissions Center will be provided within the existing parking lot on the subject
property. The wooden building will meet all required setbacks for the C-C district.
14. The current Comprehensive Plan Land Use Map designates the property as "Mixed
Use Community" and is currently zoned C-c. It is found that the requested emissions center use
is a Conditional Use according to MCC11-8-1. It is found that the use will be harmonious with
the Meridian Zoning Ordinance and the Comprehensive Plan.
IS. ]\ is fOllnd th8t the proposed development will not adversely change the intended
character of the general vicinity. The emissions center is compatible with the existing and the
proposecluses at Hark's Corner.
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
COND]TIONAL USE PERMIT
PAGE ]0 OF 23
16, It is not anticipated that the proposed use will adversely affect adjacent properties,
17, It is found that the proposed development can be served adeq uately by essential
public facilities and services.
18. It is found that the proposed use would not be detrimental to the economic welfare
of the community, nor would it create the need for any new facilities or services to be paid for by
the public, It is found that public facilities and services necessary to serve the proposed use are
currently available on site.
] 9. 11 is found that no excessive smoke, fumes, glare or odors wi I] result from the
proposed use. The intended purpose of the emissions testing center is Lo monitor automobile
emissions in the hopes to remove polluting vehicles and improve the general air quality
throughout Ada County.
20, It is found that the proposed use will not create significant interference with any
traffic 011 the surrounding public streets. Traffic for the emissions center wiU be contained on-
site in the Hark's Corner parking lot.
21. rtls found that the proposed use will not result in the destruction, loss or damage
ol-a natural, scenic or historic feature considered to be of major importance by the Issuance of
th is cond i tiona] lIse.
CONCLUSIONS OF LA \\1
1. The City ofMericlian shall exercise the powers conferred upon it by the "Local
Land Use Planning Act of 1975" hereinafter referred to for convenience as the "Act" codified at
Chapter 65, Title 67, Idaho Code (LC. 967-6503).
2, The Meridian City Council may exercise all the powers required and authorized
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE L I OF 23
/
;
under the "Act" except the po\ver to adopt ordinances by the establishment of a Planning and
Zoning Comlllission by ordinance pursuant to Idaho Code Section 67-6504 which the City
Counei I 0 f the City of Meridian has established by the passage 0 f the "City 0 f Meridian Zoning
and Development Ordinance" at Titles XI and XII, Chapter 1, Meridian City Coele.
3. As part of a zoning ordinance the City Council can, subject to hearing and notice
provision required, provide for the process of special and/or conditional use permits which a
proposed use is otherwise prohibited by the terms of the ordinance but allowed with conditions
under the specific provisions of the ordinance which the City ofMericlian has clone in the
adoption of its zoning ordinances.
4. The City Council has the duty and responsibility to review the facts ancl
circumstances of each application for special use permit to determine prior to granting the samE
that the evidential showing supports the finding that the following stancl8rcls are lllet and that the
proposed development: (Meridian City Code ~ 11-17-3)
a. That the site is large enough to accommodate the proposed use and all yards.
open spaces, parking, landscaping and other features as may be required by this Ordinance;
b. That the proposed use and development plan will be harmonious with the
Meridian Comprehensive Plan and in accordance with the requirements of this Ordinance;
e. That the design, construction, operation and maintenance will be compatible with
other uses in the general neighborhood and with the existing or intended character of the general
vicinity and that such use will not adversely change the essential character of the same area;
cI, That the proposed use, if it complies with all conditions of the approval imposed,
will not adversely affect other property in the vicinity;
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage structures,
refuse disposal, water, sewer; or that the person responsible for the establ ishment 0 f the proposed
conditional use shall be able to provide adequately any such services;
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 12 OF 23
f. That the proposed use will not create excessive additional cost for public
facilities and services and will not be detrimental to the economic welfare of the community;
g. That the proposed use will not involve activities or processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property or the
general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors;
h. That the proposed use will have vehicular approaches to the property which shall
be so designed as not to create interference with traffic on surrounding public streets; and
i. That the proposed use will not result in the destruction, loss or damage of a
natural, scenic or historic feature considered to be of major importance.
5. Pr-ior to granting a conditional use permit in the Community Business (C-C), a
public hearing shall be conducted with notice to be published and provided to property owners or
purchasers of record within three hundred feet (300') of the external boundaries of the land under
consideration for the conditional use permit all in accordance with the provisions of Meridian
City Code 9 11-17-5 City of Meridian Zoning and Development Ordinance, which provides as
follows:
"Prior to approving a Conditional Use Permit, the applicant and the Commission and
Council shall follovv notice and hearing procedures provided in Chapter 15 of this Title.
Provided, however, that conditional use applications for land in Old Town and in
industrial and commercial districts shall only be required to have one public hearing
which shall be held before the Planning and Zoning Commission; and after the
recommendation of the Commission is made, the application shall go before the City
Council without a public hearing and the Council may approve, cleny, or modify the
recommendat ion 0 f the Com mission."
6. Following the public hearing and within 45 days after the conclusion of the
publ ic hearing the Commission shall, transmi tits recommendations to the fvlcric1 ian City Coune i I
with supportive reasons. The Commission shall recommend that the application be approved,
approved with conditions or denied, The Commission shall ensure that any approval or approval
with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDlTIONAL USE PERNIIT
PAGE 13 OF 23
ofrvleridian Zoning and Development Ordinance, and Idaho State law, (Meridian City Code 9
I ] - ] 7 -6 )
7. When the City Council approves a conditional use permit it may impose
conditions of that approval that reasonably:
A. Minimize adverse impact on other development;
B. Control the sequence and timing of development;
C. Control the duration of development;
D. Assure that the development is maintained propeliy;
E. Designate the exact location and nature of the development;
F. Require the provision for on-site public facilities or services; and
G. Require more restrictive standards than those generally required, in this
Ordinance.
8. The City of Meridian has, by ordinance, established the Impact Area and the
Amended Comprehensive Plan of the City of Meridian, which was adopted August 6, 2002,
Resolution No, 02-382 and Maps.
DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS NO\V,
THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT
AND CONCLUSIONS OF LAW, the City Council does hereby ORDER and this does
Order that:
1. That the above named applicant is granted a conditional use pet-mit Cor an
emissions testing center in a C-C zone for Hark's Corner located at the southwest corner of Wesl
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE \4 OF 23
Franklin Road and Linder Road, (physical address is 1651 W. Franklin Road), Meridian, Idaho,
subject to the following conditions of use and development, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff (as
modi fied by the Planning and Zoning Commission) as follows:
SITE SPECIFIC REQUIREMENTS
The conditions of approval for the Hark's Corner Development as follows are still in
effect. A certificate of zoning compliance is necessary prior to beginning operation of
the emissions kiosk. In addition to all site specific requirements required by the CUP
for I-larks Corner, a planter is required to be located at the comer of the emissions
testing building between the building and the emissions testing lane.
I. A minimum 25-foot-wide landscaping buffer shall be installed along the entire length of the
southern property line as required by the Landscape Ordinance for a buffer between lhe
residential and commercial uses.
2. The trash enclosures and vacuum bays shall be relocated so that they do not encroach into
the required landscaping buffer. A two-inch caliper tree shall be installed in this area for
every 3S I inear feet 0 f landscape buffer.
3. A six-foot-tall masonry fence shall be located along the entire length of the southern
property line and shall be continuously maintained in good repair.
4. Landscaping along Franklin and Linder Road shall be installed as submitted, with the
addition of at least three more two-inch caliper trees; two on Franklin Road and one in the
center of the landscape strip adjacent to the escape lane of the restaurant. The purpose of
the additional trees is to have Olle two-inch caliper tree per 3S linear feet of landscaping
along the street and along parking areas as required by City Ordinance.
S, The applicant shall apply for a Planned Sign Program in accordance wjth the Sign
Ordinance. The type, location and number of signs requested shall be amended to comply
with the Sign Ordinance.
6. A revised site plan and landscaping plan reflecting all the required modifications to the site
plan and landscaping shall be submitted along with performance specifications of the
irrigation system at least ten days prior to the public hearing by City Council.
7. Additional trash receptacles shall be required adjacent to the new coffee kiosk for patron
refuse,
FINDINGS OF FACT AND CONCLUSIONS OF
LA WAND DEcrSION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 15 OF 23
8. Sanitary se\ver service to this site is being proposed via extensions from an existing eight-
inch diameter stub from Franklin Road, The depth of this stub mayor may not provide
service within the City of Meridian 's design standards for minimum cover and pipe slopes to
all areas in this proposed development. Alternately, the applicant may want to consicler
sewering this site to the southwest, across land under their ownership, to the stub under Tell
Mile Creek. Applicant will be responsible to construct the sewer mains to and through this
proposed development. Subdivision designer to coordinate main sizing and routing with the
Public Works Department. The City is in the process of planning for a new sanitary sewer
relief main adjacent to this parcel on the Linder Road frontage. Routing alignment for this
main has not been established as of this date, and the City may potentially need to acquire an
easement for the installation.
9. Water service to this site will be via extensions from existing mains in Franklin Road and
Linder Road. Applicant will be responsible to construct the water mains to and through
this proposed development (looped), Subdivision designer to coordinate main sizing and
routing with the Public Works Department. Please provide the Public Works
Department with information on anticipated fire now and domestic water requirements
for the proposed site. Flow and pressure from the existing mains should be monitored
with the Mericlian Water Department.
10. Submit additional filing fees of $185.00 for a planned development application ill liell of
the conditionalllse permit application.
I I. RV Parking is shown at the northeast corner of the property. The parking shall be only
for short-tenn parking for patrons of the commercial establishment, anel not for overnight
use.
12. Applicant shall specifically state hours of operation for all uses wi thin the faci I i ty during
the public hearing.
13. Applicant should be required to install alternative methods of car wash warning systems
(e.g., interior flashing lights) and speaker systems for drive-thru facilities (e.g., telephone
systems) in lieu of typical noise-generating systems.
14. Any modifications to the site plan, including any future development on Lots 1 and 2,
shall require approval as a planned development under the conditional use process,
GENERAL REQUIREMENTS
I. Off-street parking shall be provided in accordance with Section 11-13 of the City of
Meridian Zoning and Development Ordinance and/or as detailed in site-specific
requirements.
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 16 OF 23
2. Paving and striping shall be in accordance with the standards set forth in Sections 11-13-
4. D. and 11-13-4. E. of the City of Meridian Zoning and Development Ordinance and in
accordance with Americans with Disabilities Act (ADA) requirements.
3. A drainage plan designed by a State of Idaho licensed architect or engiI1eer is required and
shall be submitted to the City Engineer (Ord, 557, 10-1-91) for all off-street parking areas.
Storm water treatment and disposal must be designed in accordance with Department of
Environmental Quality 1997 publication Catalog of Storm Water Best Management Practices
for Idaho Cities and Counties and City of Meridian standards and policies. Off-site disposal
into a surface water is prohibited unless the jurisdiction which has authority over the
receiving stream provides written authorization prior to development plan approval. The
app licant is responsi b I e for fi I ing all necessary app I ications vii th the Idaho Department 0 C
Water Resources regarding Shallow Injection Wells.
4. Outside lighting shall be designed and placed in such a manner as to eliminate glare and
illumination of the adjoining roadways and properties, in accordance with City Ordinance
Section 11-13-4.C.
S. A [I signage shall be in accordance with the standards set forth in Section 11-14 of the City
Zoning and Deve[opment Ordinance.
6. All construction shall conform to' the requirements of the Americans with Disabilities Act.
7. Trash enclosures shall meet the requirements of the Sanitary Service Company's
gu idel ines for location and size,
8. Applicant's (or successor's) failure to comply with any of the terms of approval of the
conditional use permit shall be cause for revocation of the conditional use permit.
B. Adopt the Recommendations of ACHD as follows:
ACHD conditions and requirements from File No. A2-0 1-007 & CUP-O 1-0 II also apply to
this application.
Site Specific Requirements:
I. Dedicate 45-feet of right-of-way from the centerline of Linder Road abutting the
parcel by means of recordation ofafina[ subdivision plat or execution ofa warranty
deed prior to issuance ofa building permit (or other required permits), whichever
occurs first. Allow up to 30 business days to process the right-or-way dedication
after receipt of all requested material. The owner will be paid the fair market value
of the right-of-way dedicated which is an addition to existing ACHD right-of-way.
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 17 OF 23
2. The existing 36-foo1 wide driveway on Linder Road located at the south property
line, approximately 220-feet south of the signalized intersection at Franklin Road, is
approved with this application as a right-in/right-out/left-in driveway. Construct a
traffic island/median on Linder Road to restrict left-out traffic, The applicant shall
coordinate the design and location of the traffic island/median with District staff.
3. Staff recommends that the applicant either utilize the existing 36-foOl wiele right-
in/right-out driveway 011 Franklin Road located a minimum of2l0-feet from the
intersection as right-in/right-out, OR construct a 35-foot ,vide full access driveway
on Franklin Road located a minimum of 315-feet from the intersection, If the
applicant constructs a right-inJright-out driveway, then the applicant shall install a
med ian in Franklin Road located 50-feet west of the stop bar at Linder Road, and
extending 50-feet west of the western edge of driveway on Franklin Road.
4. I f the app I icant chooses to construct a right- in/right-out driveway located 220-feet
west of Linder Road, then a second driveway could be constructed located 440-feet
west of Linder Road, and located to align or offset a minimum of ISO-feet from any
existing or proposed driveways on the no["th side of Franklin Road (Cafarelli
Subdivision - approved in 2000). Tfthe applicant chooses to construct a full access
driveway located 315-feet 'Nest of Linder Road, then a second dri veway could be
constructed located to align or offset a minimul1l of ISO-feet from any existing or
proposed driveways on the north side of Franklin Road (Cat~lrelli Subdivision ~
approved in 2000).
5. Pave the driveways on Franklin Road their futl width and at least 30-feet into the
site beyond the edge of pavement of Franklin Road and install pavement tapers with
IS-foot radii abutting the existing roadway edge.
6. Pave the driveway on Linder Road its full width and at least 30-feet into the site
beyond the edge of pavement of Linder Road with IS-foot curb radii.
7. Construct a 5-foot wide concrete sidewalk on Franklin Road abutting the parcel,
where there are not currently improvements. Extend the sidewalk from its existing
location and alignment.
8, All existing/proposed irrigation facilities shall be relocated outside of the right-of-
way on Linder Road and Franklin Road.
9. All utility relocation costs associated with improving street frontages abutting the
site shall be borne by the developer.
9. Replace unused curb cuts on Franklin Road with standard curb, gutter and
concrete sidewalk to match existing improvements.
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 18 OF 23
10. Other than the access points specifically approved with this application, direct lot
or parcel access to Linder Road or Franklin Road is prohibited.
Standard Requirements:
I. A request for modi fication, variance or waiver of any requirement or policy outlined
hercin shall be made in writing to the ACH D Planning and Developmcnt
Supervisor. The request shall specifically identify each requiremcnt to be
reconsidered and include a written explanation of why such a requirement \vould
result in a substantial hardship or inequity. The w!~itten requcst shall be submitted
to the District no later than 9:00 a.m. on thc day scheduled for ACHD Commission
action. Those items shall be rescheduled for discussion with the Commission on
the next available meeting agenda.
Requests submitted to the District <lfter 9:00 a.m, on the day scheduled for
Commission action do not provide sufficient time for District staff to remove the
item from tbe consent agenda and report to the Commission regarding the requestcd
modification, variance or waiver. Those items will be acted on by the Commission
unless removed from the agenda by the Commission.
2. After ACHD Commission action, any request for reconsideration of the
Commission's action shall be made in writing to the Planning and Development
Supervisor within six days of the action and shall include a minimum fee of
S 11 0.00. The request for reconsideration shall specifically identi fy each
requirement to be reconsidered and include writtcn documentation of data that was
not available to the Commission at the time of its original decision. The request for
reconsideration will be heard by the District Commission <ltthe next regular
meeting 0 f the Commission. If the Commission agrees to reconsider the action, the
applicant will be notified of the d<lte and time of the Commission meeting at which
the reconsideration will be heard,
3. Payment of applicable road impact fees are required prior to bu i Id i ng construction
in accordance with Ordinance #193, also known <lS Ada County Highway District
Road Impact Fee Ordinance.
4. All design and construction shall be in accordance with the Ada County Highway
District Policy Manual, ISPWC Standards and approved supplements, Construction
Services procedures and all applicable ACHD Ordinances unless specifically
waived herein. An engineer registered in the State ofIdaho shall prepare and certify
all improvement plans.
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 19 OF 23
5. The applicant shall submit revised plans for stafTapproval, prior to issuance of
building permit (or other required permits), which incorporates any required design
changes.
6. Construction, use and property development shall be in confonmmce with all
applicable requirements of the Ada County Highway District prior to District
approval for occupancy.
7. It is the responsibility of the applicant to verify all existing utilities within the right-
of-way. Existing utilities damaged by the applicant shall be repaired by the
applicant at no cost to ACHD. The applicant shall be required to call DIG LINE (1-
800-342-1585) at least two full business days prior to breaking ground within
ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-
6190 in the event any ACHD conduits (spare or filled) are compromised during any
phase of construction,
8. No changc in the terms Bnd conditions of this approval shall be valid unless they are
in writing and signed by the applicant or the applicant's authorized repcesentative
and an authorized representative of the Ada County Highway District. The burdcn
shall be upon the applicant to obtain written confirmation of any change from the
Ada County Highway District.
9. Any change by the applicant in the planned use of the property which is the subject
of this application, shall require the applicant to comply with all rules, regulations,
ordinances, plans, or other regulatory andlega! restrictions in force at the timc the
applicant or its successors in interest advises the Highway District of its intent to
change the planned LIse of the subject property unless a waiver/variance of s8id
requirements or other legal reliefis granted pursuant to the law in effect at the time
the change in use is sought.
C. Adopt the Recommendations of the Meridian Fire Department as follows:
1. Post the address in 4" numbers on the building.
2. Provide a 2A I OBC fire extinguisher for the building.
D. Adopt the action of the City COllncil taken at their January 13,2004 meeting as follows:
For clarification:
1. A decorative planter shall be constructed at the corner of the emissions testing
building (between the building and the emission testing lane), and the applicant shall
construct a decorati ve planter, and the placement of the planter, as well as the size and
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDlTIONAL USE PERMIT
PAGE 20 OF 23
width of said planter, shall be approved by the Planning and Zoning Department.
') The emission testing building shall only be allowed to be moved on the property in the
future by submitting a CUP application and obtaining the City's approval.
3. The above conditions are concluded to be reasonable and the applicant shall meet
sllch req ui rements as a cond i lion 0 f approval 0 f the app I ication for a cond i tional use perm it.
4. That the City Attorney draft an Order Granting Conditional Use Permit
Il1 accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a
copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public
Works Department and any affected party requesting notice.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT
DURA TION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the LIse as permitted in accordance with the conditions of approval,
satisfy the requ i rements set forth in the condi tions of approva I, acqu ire bui Id i ng perm i ts and
commence construction of permanent footings or structures on or in the ground. In this context
"structures" shall include sewer and water lines, streets or building construction. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. If the completion date specified for the project is exceeded, the
conditional use application shall become null and void. However, the applicant may submit an
application for a time extension on the project for city cOLlncil review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion orthe
FINDlNGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 21 OF 23
project. For projects requiring platting, the final plat must be recorded \vithin this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. In the event that the development is made in successive contiguous segments or
multiple phases, such phases shall be constructed within successive intervals of one year from the
original date of approval by the council. If the successive phases are not submitted within one
year intervals, the conditional approval of the future phases shall be null and void. (MCC 1 \ -17-
4.B.)
NOTICE OF RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and rnust be 1~led with the
City Clerk not more than twenty-eigl1t (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which <.1 Petition
for Judicial Review may be filed.
By action of the City Council at its regular meeting held on the 271!:: day of
J~~~,2004.
ROLL CALL:
COUNCILMAN SHAUN WARDLE
VOTED$-?v
COUNCILMAN BILL NARY
VOTED_~
COUNCILMAN CHARLIE ROUNTREE
VOTED~
COUNCILMAN KEITH BIRD
VOTED~
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDlTlONAL USE PERIvllT
PAGE 22 OF 23
MA YOR T AM.MY de WEERD (TIE BREAKER)
DATED: /--2-7-04-
VOTED
MOTION: V
APPROVED:~
DISAPPROVED:
Attest:
~~ SEAL
\Villial11 G. Berg, Jr~'1 City Cl rk p-"""~ <~f?~::
~ - Q~ >:>/.0 ::
~ '0 0 r 1S'1 '// ~'<:. ;.'::
Copy servedl1pon Applicant, Planning an'&tt;~~l,g -~p,arttl~~Q}~"'Pl1blic Works
";0 ~"'.' f"!;,;r '.J ,\."
Department and the City Attorney. 1111"'fl'::.:~ , :\\~\\~,\
qll n.
ByJ~ fr-.b--;, C).
City Clerk
Dated:
1-- 2-7-(}4-~
%:\Work\M\Meritliun\Meridiun I 5360M\l-Iark's Corner Emission Center CUP-03-0.j<)\FfCbCUI'03-f).I').doc
FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING
CONDITIONAL USE PERMIT
PAGE 23 OF 23
BEFORE THE MERIDIAN CITY COUNCIL
cle 01-13-04
IN THE MATTER OF THE APPLICATION OF
L&J CAPITAL VENTURES, LLC FOR A )
CONDITIONAL USE PERI\1IT FOR AN EMISSIONS)
TESTING CENTER AT HARK'S CORNER IN A C-C )
ZONE, LOCATED AT THE SOUTH\VEST CORNER )
OF WEST FRANKLIN ROAD AND LINDER ROAD )
(PHYSICAL ADDRESS IS 1651 'VEST FRANKLIN )
ROAD, MEIUDIAN, IDAHO )
)
CASE NO. CU P-03-049
ORDER OF
CONDITIONAL
APPROVAL OF
CONDITIONAL USE
PERMIT
This matter coming before the City Council on the 131h day of January, 2004, for final
action on conditional use permit application and the Council having received and approving the
recolllmendation of the Planning and Zoning Commission the Council takes the following action:
I. That the Applicant, L&J Captial Ventures, LLC, is granted a conditional use for 811
emissions testing center in 8 C-C zone for Hark's Corner, Meridi81l, Idaho. The requested
conditional use is described ill the legal 8nd vicinity map which arc on file in the Clerk's office
located at Meridian City Hall, 33 East Idaho, Meridian, Idaho.
2. That the above named applicant is granted a conditional use permit for an emissions testing
center in a C-C zone for Hark's Corner, located at southwest corner of West Fr8nklin R08d and
Linder Road (physical address is 1651 West Franklin Road), Meridian, Idaho, subject to the
following conditions of use and development:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff (as
modi fied by the Planning and Zoning Commission) as [ollows:
SITE SPECIFlC REQUIREMENTS
ORDER OF CONDrTIONAL APPROY AL OF
CONDITIONAL USE PERMIT ~ HARK'S CORNER
(CUP-03-049)
PAGE 1 OF 10
The conditions of approval for the Hark~s Corner Development as follows are still in
effect. A cel-tificate of zoning compliance is necessary prior to beginning operation of
the emissions kiosk. In addition to all site specific requirements required by the CUP
for Harks Corner, a planter is required to be located at the corner of the emissions
testing building between the building and the emissions testing lane.
I. A minimum 2S-foot-wide landscaping buffer shall be installed along the entire length of the
southern property line as required by the Landscape Ordinance for a buffer between the
res idential and commercial uses.
2. The trash enclosures and vacuum bays shall be relocated so that they do not encroach into
the required landscaping buffer. A two-inch caliper tree shall be installed in this area for
every 3S linear feet of landscape buffer.
3. A six - foot-tall maso nry fence shall be located along the emi re le n!2.lh 0 r [he sour hern
property line and shall be continuously maimaineu in good repair.
4. Landscaping along Franklin and Linder Road shall be installed as submitted, with the
addition of at least three more two-inch caliper trees; two on Franklin Road and one in the
center of the landscape strip adjacent to the escape lane of the restaurant. The purpose of
the additional trees is to have one two-inch caliper tree per 3S linear feet of landscaping
along the street and along parking areas as required by City Ordinance,
S. The applicant shall apply for a Planned Sign Program in accordance with the Sign
Ordinance. The type, location and number of signs requested shall be amended to comply
with the Sign Ordinance.
6. A revised site plan and landscaping plan reflecting all the required modifications to the site
plan and landscaping shall be submitted along with performance specifications of the
irrigation system at least ten days prior to the public hearing by City Council.
7. Additional trash receptacles shall be required adjacent to the new coffee kiosk for patron
refuse.
8. Sanitary sewer service to this site is being proposed via extensions from an existing eight..
inch diameter stub from Franklin Road. The depth of this stub mayor may not provide
service within the City of Meridian's design standards for minimum cover and pipe slopes to
all areas in this proposed development. Alternately, the applicant may want to consider
sewering this site to the southwest, across land under their ownership, to the stub under Ten
ORDER OF CONDITIONAL APPROV AL OF
CONDITIONAL USE PERMIT - HARK'S CORNER
(CUP-03-049)
PAGE 2 OF 10
Mile Creek. Applicant will be responsible to construct the sewer mains to and through this
proposed development. Subdivision designer to coordinate main sizing and routing with the
Public Works Department. The City is in the process of planning for a new sanitary sewer
relief main adjacent to this parcel on the Linder Road frontage. Routing alignment for this
main has not been estnblished as of this date, and the City may potentially need to acquire an
easement for the installation.
9. Water service to this site will be via extensions from existing mains in Franklin Rand and
Linder Road. Applicant will be responsible to construct the water mains to and through
this proposed development (looped). Subdivision designer to coordinate main sizing and
routing with the Public Works Department. Please provide the Public Works
Department with information on anticipated fire flow and domestic water requirements
for the proposed site. Flow and pressure [rom the existing mains should be monitored
with the Meridian Water Department.
10. Submit additional filing fees 0[$185.00 for a planned development application in lieu of
the conditional use permit application.
11. R V Parking is shown at the northeast corner of the property. The parking shall be only
for short-term parking for patrons of the commercial establishment, and not for overnight
use.
12. Applicnnt shall specifically state hours of operation for all uses within the 111cility during
the public hearing.
13. Applicant should be required to install alternative methods 01' car w~lsh warning systems
(e.g., interior flashing lights) and speaker systems 1'01' drive-thru {'acilities (e.g.. telephone
systems) in lieu of typical noise-generating systems.
14. Any modifications to the site plan, including any future development on Lots I and 2,
shall require approval as a planned development uncler the conditional use process.
GENERAL REQUIREMENTS
I. Off-street parking shall be provided in accordance with Section 11-13 of the City of
Meridian Zoning and Development Ordinance and/or as detailed in site-specific
requ irements.
2. Paving and striping shall be in accordance with the standards set forth in Sections 11-13-
4.D. and 11-13-4.E. of the City of Meridian Zoning and Development Ordinance and in
ORDER OF CONOrTrONAL APPROVAL OF
CONDITIONAL USE PER1V[IT- HARK'S COR.NER
(CUP-03-049)
PAGE 3 OF 10
accordance with Americans with Disabilities Act (ADA) requirements.
3. A drainage plan designed by a State of Idaho licensed architect or engineer is required and
shall be submitted to the City Engineer (Ord. 557, 10-1-91) for all off-street parking areas.
Storm water treatment and disposal must be designed in accordance with Department of
En virollmental Quality 1997 publication Catalog of Storm Water Best Management Practices
for Idaho Cities and Counties and City of Meridian standards and policies, Off-site disposal
into a surface water is prohibited unless the jurisdiction which has authority over the
receiving stream provides written authorization prior to development plan approval. The
applicant is responsible for filing all necessary applications with the Idaho Department of
Water Resources regarding Shallow [njection Wells.
4. Outside lighting shall be designed and placed in such a manner as to eliminate glare and
illuminmion of the adjoining roadways and properties, in accordance with City Ordinance
Section 11-13-4.C.
5, All signage shall be in accordance with the standards set forth in Section 11-14 of the City
Zoning and Development Ordinance.
6. All construction shall conform to the requirements of the Americans with Disabilities Act.
7. Trash enclosures shall meet the requirements of the Sanitary Service Company's
guidelines for location and size.
8. Applicant's (or successor's) failure to comply with any of the terms of approval of the
conditional use permit shall be cause for revocation of the conditional use permit.
B. Adopt the Recommendations of ACHD as follows:
ACHD conditions and requirements from File No. A2-01-007 & CUP-0l-011 also apply to
this application.
Site Specific Requirements:
I. Dedicate 45-feet of right- or-way from the centerline of Linder Rond abutting the
parcel by means of recordation of a final subdivision plat or execution of a warranty deed
prior to issuance ofa building permit (or other required pet-mits), whichever occurs first.
Allow up to 30 business days to process the right-of-way dedication after receipt of all
requested material. The owner will be paid the fair market value of the right-of-way
dedicated which is an addition to existing ACHD right-of-way.
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT - HAIU('S CORNER
(CUP-03-049)
PAGE 4 OF to
2. The existing 36-foot \vide driveway on Linder Road located at the south property
line, npproximately nO-feet south of the signalized intersection at Franklin Road, is
approved with this application as a right-in/right-out/left-in driveway. Construct a traffic
island/median on Linder Road to restrict left-out traffic. The applicant shall coordinate
the design and location of the traffic island/median with District stnff.
3. Staff recommends that the appl icant either uti I ize the ex ist i ng 36- foot wide righ t-
in/right-out driveway on Franklin Road located n minimum of nO-feet from the
intersection as right-in/right-out, OR construct a 35-foot wide full nccess driveway on
Franklin Road located a minimum of 315-feet from the intersection. If the applicant
constructs a right-in/right-out drive'vvay, then the applicant shall install a median in
Franklin Road located 50-feet west of the stop bar at Linder Road, and extending 50-feet
west of the western edge of driveway on Franklin Road.
4. lfthe applicant chooses to construct a right-in/right-out driveway located 220-feet
west of Linder Road, then a second driveway could be constructed located 440-feet west
o I' Linder Road, and located to al ign or offset ami ni mum 0 I' ISO-feet from any exi sting or
proposed driveways on the north side of Franklin Road (Cafarelli Subdivision - approved
in 2000). If the applicant chooses to construct 8 full access driveway located 315-feet
west of Linder Road, then a second driveway could be constructed located to align or
offset 8 minimum of I 50-feet from any existing or proposed driveways on the north side
of Franklin Road (Cafarelli Subdivision - approved in 2000).
5. Pave the driveways on Franklin R08d their full width and at least 30-feet into the
site beyond the edge of pavement of Franklin Rmld and instal! pnvemcnl tapers with 15-
foot radii abutting the existing roadway edge.
6. Pnve the driveway on Linder Road its full width and at least 30-fccl into the site
beyond the edge of pavement of Linder Road with IS-foot curb radii,
7. Construct a 5-foot wide concrete sidewalk on Franklin Road abutting the parcel,
where there are not currently improvements. Extend the sidewalk from its existing
location and alignment.
8. All existing/proposed irrigation facilities shall be relocated outside ofthe right-of-
way on Linder Road and Franklin Road.
9. All utility relocation costs associated with improving street frontages abutting the
site shall be borne by the developer.
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT - HARK'S CORNER
(CUP-03-049)
PAGE 5 OF 10
] O. Replace unused curb cuts on Franklin Road with standard curb, gutter and
concrete sidewalk to match existing improvements.
11. Other than the access points specifically approved with this application, direct lot
or parcel access to Linder Road or Franklin Road is prohibited.
Standard Requirements:
I. A request for modification, variance or waiver of any requirement or policy
outlined herein shall be made in writing to the ACHD Planning and Development
Supervisor. The request shall specifically identify each requirement to be reconsidered
and include a written explanation of\vhy such a requirement would result in a substantial
hardship or inequity. The written request shall be submitted to the District no later than
9:00 a.m. on the day scheduled for ACHD Commission action. Those items shall be
rescheduled for discussion with the Commission on the next available meeting agenda,
Requests submitted to the District after 9:00 a,m. on the day scheduled for Commission
action do not provide sufficient time for District staff to remove the item fl'om the consent
agenda and report to the Commission regarding the requested modification, variance or
waiver. Those items will be acted on by the Commission unless removed Crom the
agenda by the Commission.
2. After ACHD Commission action, any request for reconsideration of the
Commission's action shall be made in writing to the Planning and Development
Supet-visor within six clays of the action and shall include a minimum fee of$11 0.00.
The request for reconsideration shall specifically identify each requirement to be
reconsidered and include written documentation of data that was not available to the
Comm i ssi all at the time 0 fits origi nal decision. The request for reconsideration wi II be
heard by the Di strict Commissi on at the next regular llleeti Ilg 0 f the Co III III issi 011. I f the
Commission agrees to reconsider the action, the applicant will be notified oCthe date and
time of the Commission meeting at which the reconsideration \vi 11 be heard.
3. Payment of applicable road impact fees are required prior to building construction
in accordance with Ordinance #193, also knowll as Ada County Highway District Road
Impact Fee Ordinance.
4. All design and construction shall be in accordance with the Ada County Highway
District Policy Manual, ISPWC Standards and approved supplements, Construction
Services procedures and all applicable ACHD Ordinances unless specifically waived
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT - I-lARK'S CORNER
(CUP-03-049)
PAGE 6 OF 10
herein, An engineer registered in the State ofTdaho shall prepare and certify all
improvement plans.
5. The applicant shall submit revised plans for stalT approval, prior to issuance of
building permit (or other required permits), which incorporates any required design
changes.
6. Construction, use and property development shall be in conformance wi th a II
applicable requirements of the Ada County Highway District prior to District approval for
occupancy.
7. It is the responsibility of the applicant to verify all existing utilities within the
right-of-way. Existing utilities damaged by the applicant shall be repaired by the
applicant at no cost to ACHD. The applicant shall be required to call DIG LINE (1-800-
342-1585) at least two full business days prior to breaking ground within ACHD right-of-
way, The applicant shall contact ACHD Traffic Operations 387-6190 in the event any
ACHD conduits (spare or filled) are compromised during any phase of construction.
8. No change in the terms and conditions of this approval shall be valid unless they
8re in writing and signed by the applicant or the applicant's authorized representative and
an authorized representative of the Ada County Highway District. The burden shall be
upon the applicant to obtain written confirmation of any change from the Ada County
Highway District.
9, Any change by the applicant in the planned use of the property which is the
subject of this application, shall require the 8pplicant to comply with all rules,
regulations, ordinances, plans, or other regulatory and legal restrictions in force at the
time the applicant or its successors in interest advises the Highway District of its intent to
change the planned use of the subject property unless a waiver/variance of said
requirements or other legal relief is granted pursuant to the law in effect at the time the
change in LIse is sought.
C. Adopt the Recommendations of the Meridian Fire Department as follows:
1. Post the address in 4" numbers on the building.
2. Provide a 2Al OBC fire extinguisher for the building,
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT - HARK'S CORNER
(CUP-03-049)
PAGE 7 OF 10
D. Adopt the action of the City Council taken at their January 13, 2004 meeting as follows:
For clarification:
I. A decorati ve planter shall be constructed at the corner of the emissions testi ng building
(between the building and the emission testing lane), and the applicant shall construct a
decorative planter, and the placement of the planter, as well as the size and width of
said planter, shall be approved by the Planning and Zoning Department.
2. The emission testing builcling shall only be allowed to be moved on the property in the
future by sublllilling a CUP application and obtaining the City's approval.
3. The above conditlons are concluded 10 be reasonable and the applicant shall ll1eet sllch
req uirements as a condition 0 f approva I of the app lication for a conditi on<1 I use pet"m i 1.
4. Notice to Permit Holder, this conditional use permit is not transfer<1ble without complying
with the provisions of Meridian City Code 9 11-17-8, a copy of which is attached to the petmit.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT
DURA TION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the use as permitted in accordance with the conditions of approval,
sati sfy the req ui rements set forth in the conditions 0 f approval, acq u ire bui Id ing permits and
COll1lllenCe construction ofpermancnt footings or structures on or in the ground. In this context
"structures" shall include sewer and water lines, streets or building construction. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. lfthe completion date specified for the project is exceeded, the
conditional use application shall become null and void. Ho\vever, the applicant may submit an
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT - HARK'S CORNER
(CUP-03-049)
PAGE 8 OF 10
application far a time extension on the project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion of the
project. For projects requiring platting, the final plat mLlst be recorded within this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. In the event that the development is made in successive contiguoLls segments or
multiple phases, such phases shall be constructed within successive intervals of one year from the
original clate of approval by the council. If the successive phases are not submitted within one
year intervals, the conditional approval of the future phases shall be null and void. (MCC 11-17-
4.8.)
NOTICE OF RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified th..Jt pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request Illust be in \\Titing, and IllLlSt be 1~1ecl \vith the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
By action of the City Council at its regular meeting held on the 27-;aYOf
d~~!f' 2004.
~~
Mayor City of Meridian
ORDER OF CONDITIONAL APPROVAL OF
CONDITIONAL USE PERMIT ~ I-lARK'S CORNER
(CUP -0 3 -04 9)
PAGE 9 OF 10
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ORDER OF CONDITIONAL APPROY AL OF
CONDITIONAL USE PERMIT ~ HARK'S CORNER
(CUP-03-049)
PAGE lOOF 10
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT Jack Cortabitarte
AZ 03-026
January 27,2004
ITEM NO.
'-S - ~
REQUEST Findings -- Request for annexation and zoning of 5,11 acres from RT to C-G and I-L
zones for Cortabitorte Annexation -- south of East Fairview Avenue and west of North Eagle Rood
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
See attached Findings
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS I RRIGA TION:
~
(f)of
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted: Skv-c Arno\q Dote: 112l.plo+ ~one: 344-Cnoo
Emailed: St4ff Init{ols: ' '~
Materials presented at public meetings shall become property of the ci Of{feridian.
BEFORE THE lVIERIDIAN CITY COUNCIL
C/C 0 I / 13/04
IN THE MATTER OF THE )
APPLICA TJON FOR ANNEXATION )
AND ZONING OF 5.11 ACRES TO )
C-G AND I-L ZONES, LOCATED )
ON THE SOUTH SIDE OF )
FAIRVIEW ROAD ABOUT )
HALFWAY BETWEEN LOCUST )
GROVE AND EAGLE ROADS, )
MERIDIAN, IDAHO )
)
.JACK CORTABIT ARTE, )
APPUCANT )
Case No. AZ-03-026
FINDINGS OF FACT AND
CONCLUSIONS OF LA WAND
DECISION AND ORDER
GRANTING APPLICATION FOR
ANNEXATION AND ZONING
The above entitled annexation and zoning application having come 011 l'or public hc,lring
on January 13,2004, at the hour 0[7:00 p.m., and Anna Powell Planning Director for the
Planning and Zoning Department, and Jack Cortabitarte, appeared and testified, and the City
Council having duly considered the evidence and the record in this matter therefore makes the
followi ng Fi ndings of Fact and Conclusions of Law, and Decision and Order:
FINDINGS OF FACT
1. There has been compliance with all notice and hearing requirements set forth in
lc18ho Code ~ ~ 67-6509 and 67-6511, and Meridian City Code 99 11-15-5 and 11-16-1.
2. The City Council takes judicial notice of its zoning, subdivision and development
FINDINGS or r ACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABlTARTE
(AZ-03-026)
PAGEl OF 18
ordinances codified at Titles 1 [ and 12, Meridian City Code, and all current zoning maps thereof,
and the Amended Comprehensive Plan of the City of Meridian adopted August 6,2002,
Resolution No. 02-382, and maps and the ordinance Establishing the Impact Area Boundary.
3. The property which is the subject of the application for annexation and
zoning is described in the application, is approximately 5.11 acres in size and is located on the
south side of Fairview Road about halfway between Locust Grove and Eagle Roads, Meridian,
Idnho, all within the Area of Impact of the City of Meridian and the Meridian Urban Service
Planning Area as defined in the Meridian Comprehensive Plan.
4. The owners ofrecorcl of the subject property are Jack nnd Isnac Cortabitartc; .lack
Cortabitarte has provided notarized consent for the subject application. Applicant is Jack
Cortabitarte, PO Box 8566, Boise, Idaho 83707.
5. The property is presently zoned R 1 (Ada County) and consists of rural
residentinl/pasture land.
6. The Applicant requests the property be zoned as C-G (General Retail and Service
Commercial District) and I-L (Light Industrial District).
7. The subject property is bordered by city limits on its eastern boundmy, zonedl-L.
8. The Applicant has requested the annexation and zoning of an existing 5.0 acres lol
in Ada County to the City of Meridian; the additional 0.11 acres to be annexed is right-of-way in
Fairview Road. The front 1.46 acres is proposed as a C-G zone. The rear 3.44 acres arc
proposed as an I-L zone, It is the applicant's intent to use the rear (I-L) portion of the property as
a parking lot expansion for Food Services of America, which is immediately east of the property.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGE 2 OF 18
The front (C-G) portion will remain undeveloped until sewer is available to the proper-ty. The
Meridian Comprehensive Plan Generalized Land Use Map designates the subject property as
Mixed-Use Community.
9. There are significant existing trees that affect the consideration of this application.
10. Giving due consideration to the comments received from the
governmental subdivisions providing services in the City ofMericlian planningjurisdiction,
public facilities and services required by the proposed development will not impose expense
upon the public if the following conditions of development are imposed:
A. Adopt the Recommendations of the Meridian Planning & Zoning Department, as
modified by the Planning & Zoning Commission, as follows:
Prior to the annexation ordinance approval, a Development Agreement (DA) shall be entered into
between the City of Meridian and the property owner(s). The DA shall require that:
· All future uses within the boundaries of this annexation can only be approved through the
Conditional Use Permit process.
· The existing residential use may continue as a legal nonconforming use ulltil sllch time as
sanitary sewer service is available to the property and at that time the residential use of
the building shall cease.
o The C-G area shall remain undevelopable until sanitary sewer service is available to the
property.
o Any existing domestic wells and/or septic systems within this proj ect wi II have to be
removed from their domestic service, per City Ordinance Section 5-7-517, when services
are available from the City of Meridian. Wells maybe used for non-domestic purposes
SLlch as landscape irrigation.
· Any other conditions desired by the Council.
B. Adopt the Recommendations of the ACI-ID as part of tbe DA, as follows:
Site Specific Conditions of Approval
1. Upon the receipt ora development 8pplication in the future for this site the District intends to
add conditions of approval that apply to this site.
FINDINGS OF FACT AND CONCLUS IONS OF LA'vV
AND DECISION AND ORDER GRANTING APPLICA DON
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGE 3 OF 18
2. Comply with all Standal'd Conditions of Approval.
Standard Conditions of Approval
I. Any existing irrigation facilities shall be relocated outside of the right-of-way.
2. All utility relocation costs associated with improving street frontages abutting the site shall
be borne by the developer.
3. Replace any existing danlaged curb, gutter and sidevval.k and any that ll1aybe dan1aged during
[he const rue [i on of the proposed development. Contact Construction Services at 387 -6280
(with file number) fer cletai Is.
4. Utility street cuts in pavement less than five years old are not allowed unless approved in
writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file
numbers) for details.
5. All design and construction shall be in accordance with the Ada County Highway District
Policy Manual, ISPWC Standards ancl approved supplements, Construction Services
procedures ancl all applicable ACHD Ordinances unless specifically waived herein. An
engineer I'egisteredin the State of Idaho shall prepare and certify all improvement plans.
6. The applicant shall submit revised plans for staff approval, prior to issuance of building
permit (or other required permits), which incorporates any required design changes.
7. Construction, use and property development shall bein conformance with all applicable
requirements of the Ada County Highway District prior to District approval for occupancy.
8. Payment of applicable road impact fees are required prior to building construction in
accordance with Ordinance #197, also known as Ada County Highway District Road Impact
Fee Ordinance.
9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way.
The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant.
The applicant shall be required to call DIGLINE (1-800.342-1585) at least two full business
days prior to breaking ground within ACHD right-of-way. The applicant shall contact
ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) arc
compromised during any phase of construction.
10. No change in the terms and conditions of this approval shall be valid unless they are in
writing and signed by the applicant or the applicant's authorized representative and an
authorized representative of the Ada County Highway District. The burden shall be upon the
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLJCA TION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03 .026)
PAGE 4 OF 18
applicant to obtain written confirmation of any change from the Ada County Highway
District.
II. Any change by the applic8nt in the planned use of the property \vhich is the subject of this
application, shall require the applicant to comply with all rules, regulations, ordinances,
plans, or other regulatory and legal restrictions in force at the time the applicant or its
successors in interest advises the Highway District of its intent to change the planned Lise of
the subject property unless a waiver/variance of said requirements or other legal relief is
granted pursuant to the law in effect at the time the ch8nge in use is sought.
C. Adopt the Recommendations of the Meridian Fire Department as part of the DA, as
follows:
The following will be the requirements and/or concerns to provide mll1lmUm levels of fire
protection for the proposed project:
I. Commercial and office occupancies will require a fire-flow consistent with the International
Fire Code to service the proposed project. Fire hydrants shan be placed an average of 400'
apart.
2. Acceptance oCthe water supply Cor fire protection will be by the Meridian Water Department.
3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department thrLl the
Public Works Department.
4, All roads shall have a turning radius of 28' inside and 48' outside.
5. Operational fire hydrants and temporary or permanent street signs are required before combustible
construction begins.
6. The phasing plan may require that any roadway greater than 150' in length that is not
provided with an outlet shall be required to have a tum around.
7. The fire department requests that any future signalization installed as the result 0 f the
development of this project be equipped with OpticOJ11 Sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles, This cost of this installation is to be
borne by the developer
8. All access roads leading into and within the project shall have a clear driving surface with a
minimum width 01'20' available at all times.
FrNDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLTCA TION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
( AZ-03-026)
PAGE 5 OF 18
D. Adopt the action of the City Council from their January 13,2004 meeting as foHows:
For clarification:
I, Pertaining to the Staff report elated November 25,2003, and specifically under SPECIAL
CONSIOERA TlONS item number 3 Split Zoning, the memo received from Brad Watson
is hereby acknowledged as being placed into public record, and that said memo addresses
the lot line adjustment for this application as follows: "I have not yet approved the
submitted Lot Line Adjustment/Record of Survey (LLA/ROS), but it is simply a matter of
minor cotTections to the ROSin order to approve it. In summary, I will approve and sign
the LLA/ROS with minor revisions once annexation of the subject property is complete."
2. The old t~ml1 house, which is on the front part of the property, shall presently remain as a
nonconforming lIse but it will be required to conform to Zoning Ordinancc when [he
property is sold in the future. The house presently can remain on the well and septic until
water and sewer service becomes available to the property.
II, It is found that the 2002 Comprehensive Plan Future Land Use Map designates the
subject property as Mixed-Use Community. The purpose of this designation is to identify key areas
[of the City] which are either infill in nature or situated in highly visible m transitioning areas of the
City where innovative and flexible design opportunities are encouraged. The intent of this
designation is to offer the developer a greater degree of design and use flexibility. (See Chapter VII,
pg. 97.) The requested C-G zoning generally conforms to this stated purpose and intent of the MU-
Community designation. Industrial zoning does not directly lit into the list of' uses for the tvlU-
Community designation, but seems to make scnse given the context ofthc propcrly amI [he Cact [hat
the proposed use is an extension of an existing adjacent LIse. The degree 0 f design and use ncxibi lily
built into the MU-Community designation will allow for the proposed zoning in the context of
surrounding uses. It is also found that the following 2002 Comprehensive Plan text policles to be
applicable to this application:
Mixed Use Area Comp Plan Policies (from Chapter VII)
FlNDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABfTARTE
(;\Z-03-026)
PAGE 6 OF 18
· "All development within this designation will occlIr only under the Conditional Use
Permit process.. ,,"
The subject property falls within the i\lfU-CoJJ1l11uJ1iZy designation and H'dl require {/
CUP for any development on the property. The applicant has stated {f willingness
to have all jitture development proceed through the C UP process.
· "Where mixed use developments are phased, a conceptunl site plan for the entire
mixed LIse area is encouraged with the development applic8tion or, depending on
the scope of the development, prior to a formal development application being
submi tted.";
No development application was submitted with the allnexation, but it is anticllxlted
that development will occur in a phased manner. Specifically, the southern portion
of the existing lot will be developed first as an extension of the Food Services of
America parking and loading area. The northern portion will be a separate jiilure
cOllllllercialllse. While it is 1I111/s11ClI to recommend approval without a site plan, it
is acceptable in this case since a!!jilture development wi!! require separate revielv
lvith public hearings under the CUP process.
· "Permit new. . . commercial development only where urban services can be
reasonab ly provided 8t the ti me 0 f final approval and development is con ti gllolls to
the City.: (Chapter IV, Goal I, Obj. A, #6)
Sewer service is not currently available to the subject property. HOlvever, since
expansion of the existing parking lot/loading area for Food Services ojA mcrica does
not require sewer service, it is recommended approval of the annexation rC(/lIcst to
allmv for the Food Services CUP application. Since the frOllt is for a ji/ture
cOlnmercialllse, it is reconllnended that a Development Agreement stating that the C-
G portion of the lot ~will remain unbuilable until urban services are provided to the
lot. The proposed aNnexation is contiguous to the City Limits and is part oJa larger
enclave oj County property surrounded by City property.
12. It is not anticipated that the land to be annexed will be rezoned in the future; nor has
the applicant inclicatecl8 desire to rezone this property again in the future. The Comprehensive Plnn
does demonstrate an intention to have it annexed and zoned as a different from the present zoning
designation (R I-Ada County),
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026 )
PAGE 7 OF 18
13. Itis found that the property will be developed in a manner allowed under the proposed
zoning. The property is an existing rural residential use that is transitioning to commercial and
industrial uses, Conditional use permits wi)) be required for any development proposed on the
property.
14. The general vicinity of this project is in transition from rural residential uses to
COl1lmerciaJ/urban type development. Property to the east is in Treasure Valley Busincss Ccntcr; to
the northeast is Lou ie's Restaurant and Mallane Su bdiv isio n; to the northwest is the Norco
development; to the west are several transitional county properties, Elm Tree Plaza, Econo-Lube
Subdivision, and others. It is found that a rezone of the proposed property would be compatible
with other land use and facility changes in the area.
1 5. No specific uses are proposed with this application, except a planned expansion of the
Food Services parking lot. It is found that any future uses, if designed, constructed and operated in
accordance with adopted city ordinances and future CUP applications, should be harmonious and
appropt-iate in appearance with the existing character of the vicinity.
16. It is found that the intended uses on the subject property shoulclnot be hazardous or
disturbing to existing or future neighboring uses ifall development andlandscapc bufTer ordinances
are exercised.
17. It is found that sanitary sewer service to the project is not currently available. ACHD
staff approved the proposed application on November 4, 2003. The Meridian Fire Department
submitted conditions regarding their ability to adequately service this project, and which conditions
are I isled in number 10. above.
FLNDfNGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXA TION AND ZONING FOR CORT A BIT ARTE
(AZ-OJ-026 )
PAGE 8 OF 18
18. ICapproved, the developer will finance the Cuture extension ol'sewer, water, utilities
and irrigation services to serve the project. The primary public costs will be fire and police services.
It is found there will not be excessive additional requirements at public cost and that the annexation
and zoning alone will not be detrimental to the community's economic welfare.
19. It is found that the proposed use will create additional traffic on adjacent arterial
roads. The ACI-[D report esti mates that the proposed development wi 11 generate 714 add i tiona I
vehicle trips per day (LO existing). Shifting the parking and loading area of Food Services of
America west may generate additional noise for surrounding properties. However, since the
operation is existing, the additional noise should not be excessive. It is not anticipated that the
proposed use wi II create smoke, Cumes, glare, or odors. To comp ly wi th th is fi ncli ng a CUP shall be
required for future uses in accordance with the Comprehensive Plan requirement.
20, It is found that any future uses will impact the level and flow of traffic on the
surrounding streets, Specific traffic counts will be determined at the time of development
application; as noted above they could be up to 714 additional trips per day. However, given the
intention to use the majorityofthe property as an expanded parking and loading area for an existing
business, the actual number will likely be lower. Standards for future driveway offsets are provided
in ACHD's report. It is also found that the proposed use will not create significant interference with
traffic on the surrounding public streets. ReCer to ACHD comments for additional detail on this
issue.
21. It is found that the proposed annexation will not result in the destruction, loss or
damage of natural features. There are several mature trees that should be protected nround the
FINDINGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPUCATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGE 9 OF 18
existing residence. However, the area intended for parking expansion appears to be void of
significant existing trees.
22, ft is found that the annexation of this property would be in the best interest of the
City for the following reasons:
· increased commercial land base available to future developers;
· i llcrcascd property tax revenue;
· facilitates expansion of an existing industry; and
· the application substantially complies \vith the Comprehensive Plan.
Additionally, it is noted that a public multi-use pathway is depicted on the subject
property on the Comprehensive Plan. The applicant should coordinate the pathway location and
design with the Meridian Parks Department prior to submitting future development applications
on the property.
')"
_J.
It is found that if the developer pays for the requested improvements and complies
with the conditions set forth in these Findings of Fact No. 10, and all sub-parts, the economic
\velfare of the City and its residents and tax and rate payers will be protected, (1 condition of
annexation and zoning designation.
24. It is also found that the development considerations as referenced in Finding No.
10 are reasonable to require and must be taken into account, in order to assure the proposed
development is designed, constructed, operated and maintained in a manner which is harmonious
and appropriate in appearance with the existing, or intended character of the general vicinity, ill
order to assure that the proposed use will not change the essential character of the affected
vicinity and will insure that the proposed uses will not be hazardous or disturbing to the existing,
or future neighboring uses, particularly considering the impact of proposed development on
FINDINGS OF FACT AND CONCLUS10NS OF LAv\!
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026 )
PAGE 10 OFl8
potential to produce excessive traffic, noise, smoke, fumes, glare and odors,
CONCLUSIONS OF LA W
1, The City of Meridian has authority to annex real property upon written request for
annexation and the real property being contiguous or adjacent to city boundaries and that said
property lies within the area of city impact as provided by Idaho Code Section 50-222. The
iVlericlian City Code ~11-16 provides the City may annex real property that is within the
Meridian Urban Service Planning Area as set forth in the City's Comprehensive Plan.
2. The Council may take judicial notice of government ordinances, and policies, and
of actual conditions existing within the City and State.
3. The City or Meridian has exercised its authority and responsibility as provided by
"Local Land Use Planning Act of 1975", codi fled at Chapter 65, Title 67, Idaho Code by the
adoption of the Amended Comprehensive Plan City of Meridian adopted August 6, 2002,
Resolution No. 02-382.
4. The following are found to be pertinent provisions of the City of Meridian
Comprehensive Plan and are applicable to this Application:
Mixed Use Area Comp Plan Policies, Chapter VII and Chapter IV, Goal I, Obj. A, #6.
5. The zoning of (C-G) General Retail and Service Commercial and (I-L) Light
Industrial are defined in the Zoning Ordinance at 9 11-7-2 K and N as follows:
(C-G) General Retail and Service Commercial District: The purpose of the C-G District
is to provide for commercial uses which are customarily operated entirely or almost entirely
within a building; to provide for a review of the impact of proposed comll1ercialuscs which
are auto and service oriented and are located in close proximity to major highway or arterial
streets; to fulfill the need oftravel-re1ated services as well as retail sales for the transient and
permanent motoring public. All such districts shall be connected to the Munici pal water and
F]NDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGE I] OF 18
sewer systems of the City, and shall not constitute strip commercial development and
encourage clustel-ing of commercial development.
AND
(I-L) Light Industrial District: The purpose of the I-L Light Industrial District is to
provide for light industrial development and opportunities for employment of Meridian
citizens and area residents and reduce the need to commute to neighboring cities; to
encourage the development of manufacturing and wholesale establishments which are cleall,
quiet and free of hazardous or objectionable elements, such as noise, odor, dust, smoke or
glare and that are operated entirely or almost entirely within enclosed structures; to delineate
areas best suited for industrial development because of location, topography. existing
facilities and relationship to other land uses, This District must also be in such proximity to
ensure connection to the Municipal water and sewer systems of the City. Uses incompatible
with light industry are not permitted, and strip development is pmhibited.
6. Since the annexation and zoning of land is a legislative function, the City has
authority to place conditions upon the annexation of land. See Burt vs, The City ofIdaho Falls, 105
Idaho 65, 665 P2d 1075 (1983).
7. The development of the annexed I and, if annexed, shall meet and comp [y wi th the
Ordinances of the City of Meridian including, but not limited to: Section 12-2-4 'vvhich pertains to
development time schedules and requirements; Section 12-4-13, which pertains to thc piping of
ditches; and Section 12-5-2 N, which pertains to pressurized irrigation systems, and Zoning and
Subdivision and Development Ordinance of the City of Meridian.
8. Pursuant to Section 11-16-4 A of the Zoning and Development Ordinance the owner
and/or developer shall enter into a Development Agreement, if such is required by the City.
DECISION AND ORDER
NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS
OF FACT AND CONCLUSIONS OF LA \V, the City Council does hereby Order and this does
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(1\Z-03-026)
PAGE 12 OF 18
Order:
1, The applicant's request for annexation and zoning of approximately 5.11 acres to C-
G (General Retail and Service Commercial) and I-L (Light Industrial) is granted subject to the terms
and conditions of this Order hereinafter stated.
2. The application is for annexation and zoning of 5.11 acres. The legal description
shall be prepared by a Registered Land Surveyor, Licensed by the State ofIdaho, and shall conform
to all the provisions of the City of Meridian Resolution No. 158. The legal description for
annexation must place this parcel contiguous to the Corporate City Limits per Ordinance No. 686.
3. Developer shall be required to llleet the conditions set forth and in the event the
conditions herein are not met by the Developer that the property shall be subject to de-anncxatiolL
with the City of Meridian, which provides for the following conditions of development, to-wit
A. Adopt the Recommendations of the Meridian Planning & Zoning Department, as
modified by the Planning & Zoning Commission, as follows:
Prior to the annexation ordinance approval, a Development Agreement (DA) shall be entered into
between the City of Meridian and the property owner(s). The DA shall require that
· All future uses within the boundaries of this annexation can only be approved through the
Conditional Use Permit process.
· The existing residential use may continue as a legal nonconforming use until such time as
sanitary sewer set"vice is available to the property and at that time the residential use of
the building shall cease.
· The C-G area shall remain undevelopable until sanitary sewer service is available to the
property,
· Any existing domestic wells and/or septic systems within this project will have to be
removed from their domestic service, per City Ordinance Section 5-7-517, vVhCIl services
are available from the City of Meridian. Wells may be L1sed for non-domestic purposes
SLlch as landscape irrigation.
· Any other conditions desired by the Council.
B. Adopt the Recommendations ofthe ACHD as part of the DA, as follows:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICA TTON
FOR ANNEXATrON AND ZONING FOR CORTABITARTE
(I\Z-03-026)
PAGEl30FIS
Site Specific Conditions of Approval
1. Upon the receipt of a development application in the future for this site the District intends to
add conditions or approval that apply to this site.
2. Comply with all Standard Conditions of Approval.
Standard Conditions of Approval
1. Any existing irrigation facilities shall be relocated outside of the right-of-way.
2. All utility relocation costs associated with improving street frontages abutting the site shall
be borne by the developer.
3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during
the construction of the proposed development. Contact Construction Services at 387-6280
(wi th fi Ie n umber) for detai Is.
4. Utility street cuts in pavement less than five years old are not allowed unless approved in
writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file
numbers) for details.
S. All design and construction shall be in accordance with the Ada County I-ligh'vvay District
Policy Manual, ISPWC Standards and approved supplements, Construction Services
procedures and all applicable ACI-ID Ol'dinances unless specifically waived herein. An
engineer registered in the State of Idaho shall prepare and certify allil11provcmenl plans.
6. The applicant shall submit revised plans for staff approval, prior to issuance of building
permit (or other required permits), which incorporates any required clesign changes.
7. Construction, use and property development shall be in conformance with all applicable
requirements of the Ada County Highway District prior to District approval for occupancy.
8, Payment of applicable road impact fees are required prior to building construction in
accorclance with Ordinance #197, also known as Ada County Highway District Roadll11pact
Fee Ordinance.
9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way.
The applicant at no cost to ACI-ID shall repair existing utilities damaged by the appllcant.
The applicant shall be required to call DIGLlNE (1-800-342-1585) at least two full business
days prior to breaking ground within ACHD right-of-way. The applicant shall contact
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03.026)
PAGE 14 OF 18
ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) arc
compromised during any phase of construction.
10. No change in the terms and conditions of this approval shall be valid unless they arc in
writing and signed by the applicant or the applicant's authorized representative and an
authorized representative of the Ada County Highway District. The burden shall be upon the
applicant to obtain written confirmation of any change from the Ada County Highway
District.
11. Any change by the applicant in the planned use of the property which is the subject of this
application, shall require the applicant to comply with all rules, regulations, ordinances,
plans, 01' other regulatory and legal restrictions in force at the time the applicant or its
successors in interest advises the Highway District of its intent to change the planned use of
the subject propet~ty unless a waiver/variance of said requirements or other legal relief is
granted pursuant to the law in effect at the time the change in use is sought.
C. Adopt the Recommendations of the Meridian Fire Department as part of the DA, as
follows:
The following will be the requirements and/or concerns to provide minimum Icvels of fire
protection for the proposed project:
I. Commercial and office occupancies will require a fire-flow consistent with the International
Fire Code to service the proposed project. Fire hydrants shall be placed an average 0[400'
apart.
2. Acceptance of the water supply for fire protection will be by the Meridian Water Department.
3. Final approval 0 f the fire hydrant locations shall be by the Meridian Fire Departnlent thru the
Public Works Department.
4. All roads shall have a turning radius of28' inside and 48' outside.
5. Operational fire hydrants and temporary or permancnt street signs are required before combustible
construction begi ns,
6. The phasing plan may require that any roadway greater than 150' in length that is not
provided with an outlet shall be required to have a turn around.
7. The fire department requests that any future signalization installed as tbe result of the
development of this project be equipped with Opticom Sensors to ensure a safe and efficient
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(1\Z-03-026 )
PAGE 15 OF 18
response by fire and emergency medical service vehicles. This cost of this installation is to be
borne by the developer
8. All access roads leading into and within the project shall have a clear driving surface with a
minimum width of20' available at all times.
D. Adopt the action of the City Council frolll their January 13, 2004 meeting as fallows:
For clarification:
I. Pertaining to the Staff report dated November 25,2003, and specifically under SPECIAL
CONSIDERATIONS item number 3 Split Zoning, the memo received from Brad Watson
is hereby acknowledged as being placed into public record, and that said memo addresses
the lot line adjustment for this application as follows: "I have not yet approved the
submitted Lot Line Adjustment/Record of Survey (LLAlROS), but it is simply a matter of
minor corrections to the ROS in order to approve it. In summary, I will approve and sign
the LLA/ROS with minor revisions once annexation of the subject property is completc."
2. The 0 ld farm house, which is on the front part of the property, shall presently rCm ai n as a
nonconforming use but it will be required to conform to Zoning Ordinance when the
property is sold in the future. The house presently can remain on the well and septic until
water and sewer service becomes available to the property.
4. The City Attorney shall prepare for consideration by the City Council the appropriate
ordinance Cor the annexation and zoning designation of the real property which is the subject of the
application to (R-8) Medium Density Residential District, and Meridian City Code ~ 11-7-2.
5. Subsequent to the passage ofthe Ordinance provided for in section 4 of this Order the
engineering staff of the Public Works Department shall prepare the appropriate mapping changes of
the official boundaries and zoning maps as provided in Meridian City Code 9 11-21-1 in accordance
with the provisions of the annexation and zoning ordinance.
FJNOINGS OF FACT AND CONCLUSIONS OF LA VV
AND DECJSION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABlTARTE
(AZ-03-026)
PAGE 16 OF 18
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk 110t more than twenty-eight (28) days after the final decision concerning the matter at
issuc. A request for Ll regulatory takings analysis will toll the time period within which Ll Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of Meridian,
pursuant to Idaho Code S 67-6521. An affected person being a person who has an intcrest in re;lI
property which may be adversely affected by this decision may, within twenty-eight (28) days after
the date of this decision and order, seek ajudicial review as provided by Chapter 52, Title 67, Idaho
Code.
By action of the City Council at its regular meeting held on the 271!:.... day of
CT ~Cv1-1'
ROLL CALL
,2004.
COUNCILMAN SHAUN WARDLE
VOTED ~4.-
COUNCILMAN BILL NARY
VOTED~iL
COUNCILMAN CHARLIE ROUNTREE
VOTED$--
COUNCILMAN KEITH BIRD
VOTED~
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGE 17 OFlS
MAYOR TAMMY de WEERD (TIE BREAKER)
DATED: /-2-7-04-
VOTED
MOTION:
APPROVED:+ DISAPPROVED:
Attest:
OY~-P/JLT ~ted
City Clerk
Z: \ W ork\iVl \M end I an\M <:rid ia 11 15360M \Corla 11llane A nl1ex A Z-03 -026v\ZHCI&Ordt.:r.dot.:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING FOR CORTABITARTE
(AZ-03-026)
PAGElS OFI8
"~
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City Of Meridian
City Clerk Office
WHITE PETERSON
ArrORNEYS AT LAw
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.1l:uF. KLEI\' FI~CHER
CllIUSTOPHEll D. G.\BI\E!(T
W\L F.GH;in\, III
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WILLI \I>IA. MORRQ".
WILLI\\!F. NIUlllj.'"
CANYON PARI< ArrllE IDAHO CENTER
5700 E. FI~ANKl.IN RD., SUITE 200
NM1PA, IDAHO 83687-790 I
TEL (208) 466-9272
FAX (:208) 466-4405
ell RlSTOPII E R S. NYE
1'II1I.JPA I'FTl'I'SO'-
TOlWA. ROSSoLIN
TERR[':NCi; R. WlIlTE ...
Also admitted 11 C:\
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January 22,2004
William G. Berg, ]1'., City Clerk
MERIDIAN CITY HALL
33 East Idaho
Meridian, Idaho 83642
Re: JACK CORTABITARTE / ANNEXATION AND ZONING FINDINGS / AZ DEVELOPMENT
AGREEMENT / ORDINANCE & CERTIFICATION OF CLERK / SUMMARY ORDINANCE
AND SUiVIMARY ORDINANCE COVER LETTER / AZ-03-026
Dear Will:
Please find enclosed the original of the FINDINGS OF FACT AND CONCLUSIONS OF
LA W AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND
ZONING prepared as per instructions from the Council meeting ofJanuary 13,2004, and which are
on an upcoming Council agenda. I have also attached the original of the Development Agreement for the
owner(s) and/or developcr(s) signatures. After the Council meeting, if Council approves the Findings of Fact
and Conclusions of Law for the above matter, then the Findings will need to be attached to the Development
Agreement as Exhibit "8". After the Findings of Fact and Conclusions of Law and Decision and Order
Grantlllg Application for Annexation and Zoning have been adopted, please submit the Development
Agreemcnt to thc owncrs(s) and/or developer(s) for signatures,
Also, please find enclosed the above AZ Ordinance and the Certification oflhe Clerk for the
annexation and zoning for the City ofMericlian. After the Findings of Fact and Conclusions have
been adopted, then please place this ordinance on the City Council agenda. This ordinance should
not be passed until the Findings of Fact and Conclusions of Law and Decision and Onlcr
Granting Application for Rezone are adopted. Additionally, I have enclosed a Summary
Ordinance and the cover letter, which Summary Ordinance will need to be presented to the Council
at the same time the full annexation and zoning ordinance is presented to Council for approval.
If you have any questions arise, please advise.
Very truly yours,
Wm. F, Nichols
;:\Wtlrk\M\Mcrtdinn\Mcridi~n I 5360NI\Cortabitarte Annex AZ-OJ.026\FFCL DEV AGMT ORD Clerk Ltr 0 I 22 04.dtlc
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
CUP 02-004
January 27,2004
ITEM NO. '-- S ~ (V\
,
REQUEST Findings - Request for Revocation of a Conditional Use Permit granted by the City
of Meridian for John Nesmith for Meridian Automotive - 505 North Main Street
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT;
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See affached Findings
~q~
Contacted:
Emailed:
',0 III I f,'v!!'. Date: ) ~)(~ 1J~ Phone: ) ~g/ 37 7
, . I' . . 0'........ Staff Imhals: ~.
Materials presented at public meetings shall become properly of the City of M dia. ---
interoffice
MEMORANDUM
2 2 2004
City Of Meridian
;~:;LY Clert'- Gill!,;\,:;
To:
William G. Berg, Jr.
From:
Wm. F. Nichols
Subject:
MERIDIAN AUTOMOTICE AND MACHINE BY: MERIDIAN
AUTOMOTIVE AND MACHINE, INe. FOR MODFICA TION OF
CONDITIONAL USE PERMIT IN OLD TOWN ZONE
File No.:
CUP-02-004
Date:
January 14, 2004
Will:
Please find attached the original FINDINGS OF FACT CONCLUSIONS OF
LAW AND DECISION AND ORDER GRANTING CONDITIONAL USE PERMIT SUBJECT
TO CONDITIONS, per Council's action at their January 6,2003 meeting. Please place this
matter upon an upcoming City Council meeting, for Council discussion and decision.
If you should have any questions please give me a call.
Z:\ Work\M\Meridian\Mcridiall I 5360M\Meridian Automotive and Machine, Inc. CUP-02-004\ClkUrCUPffcls&Order 0 1 14 04.doc
BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN
IN THE MATTER OF THE
REQUEST FOR PROPOSED
REVOCATION OF THE
CONDITIONAL USE PERMIT FOR
AN AUTOMOTIVE REPAIR
BUSINESS AND VEHICLE
STORAGE IN OLD TOWN ZONE
FOR MERIDIAN AUTOMOTIVE &
MACHINE, LOCATED ON THE
WEST SIDE OF E. FIRST STREET
(aka MAIN STREET), JUST SOUTH
OF THE RAILROAD TRACKS IN
OLD TOWN, MERIDIAN, IDAHO
JOHN NESMITH, MERIDIAN
AUTOMOTIVE & MACHINE,
APPLICANT
C/C 11-25-03
C/C 12-16-03
C/C 01-06-04
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Case No. CUP-02-004
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
DECISION AND ORDER
GRANTING MODIFICATION OF
CONDITIONAL USE PERMIT
The above entitled matter having come before the City Council on November 25,
2003 and continued until December 16,2003 and January 6, 2004, at the hour of7:00 p.m., at
Meridian City Hall, 33 East Idaho Street, Meridian, Idaho, and Anna Powell Planning Director,
Wendy Kirkpatrick Plalmer II, for the Planning and Zoning Department, John Nesmith, and
Bruce Mills, appeared and testified, and the City Council having duly considered the evidence
and the record in this matter and the Recommendations to City Council issued by the Planning
and Zoning Commission who conducted a public hearing and the Council having heard and
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 1 OF 16
taken oral and written testimony, and having duly considered the matter, the City Council hereby
makes the following Findings of Fact, Conclusions of Law and Decision and Order to-wit:
FINDINGS OF FACT
1. A notice of a public hearing on the revocation ofthe conditional use permit was
published for two (2) consecutive weeks prior to the said public hearing scheduled for November
25,2003, and continued until December 16,2003 and January 6, 2004, before the City Council,
the first publication appearing and written notice having been mailed to property owners or
purchasers of record within three hundred feet (3001) of the external boundaries ofthe property
under consideration more than fifteen (15) days prior to said hearing and with the notice of public
hearing having been posted upon the property under consideration more than one week before
said hearing and the copies of all notices were made available to newspaper, radio and television
stations as public service announcements; and the matter having been duly considered by the City
Council at the November 25,2003, and continued until December 16,2003 and January 6,2004,
public hearing; and the applicant, affected property owners, and government subdivisions
providing services within the planning jurisdiction ofthe City of Meridian, having been given
full opportunity to express comments and submit evidence.
2. There has been compliance with all notice and hearing requirements set forth in
Idaho Code 967-6509, 6512, and Meridian City Code 99 11-15-5 and 11-17-5 as evidenced by
the Affidavit of Mailing, and the Affidavit of Publication and Proof of Posting filed with the staff
report.
3. The property is located on the west side ofE. First Street (aka Main Street),just
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 2 OF 16
south of the railroad tracks in Old Town, Meridian, Idaho. The proposed vehicle storage along
the railroad right-of-way extends from E. 1 st to Meridian Road. The subject property is currently
zoned O-T (Old Town). A Conditional Use Pennit is required due to the zoning designation of
the property,
4. The owner of record of the subject property is Union Pacific Railroad Company of
Omaha, NE.
5. Applicant is Jolm Nesmith of Meridian Automotive & Machine of Meridian,
Idaho.
6. The subject property is currently zoned O~ T Old Town. The zoning district of 0-
T Old Town is defined within the City of Meridian Zoning and Development Ordinance, Section
11-7-2.
7. The City Council finds that the holder of CUP-02-004, Mr. John Nesmith, was
notified on October 10, 2003 that the City Council of the City of Meridian intended to revoke
CUP-02-004.
8. The City finds that the applicant responded to the City's letter on October 23,
2003 and requested a hearing to contest the revocation of the Meridian Automotive CUP.
9. Notice of Hearing regarding the revocation of the CUP were sent to property
owners within 300' of the subject property on October 31,2003. Notice of the City Council
hearing was published in the Valley Times on October 18,2003.
10. The Conditions of Approval for File No. CUP-02~004 which had not been
completed as of the December 16,2003 City Council hearing include the following: (Findings of
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02~004)
PAGE 3 OF 16
Fact and Conclusions of Law citations from File No. CUP-02-004):
· A sign permit must be obtained for the existing sign. (Findings #4)
· Landscaping must be installed in compliance with File No. CUP-02-004. (Finding
#5)
· The storage / parking are located in the Union Pacific Railroad right-of-way and
must be landscaped and paved in accordance with the Meridian City Code.
(Finding #8)
· All parking, fa<<;ade improvements, and landscaping must be installed prior to
occupancy of the westernmost building on the subject property. (Finding #11)
· Construction of the sidewalks on Bower Street must be completed prior to
occupancy. (Finding #11)
· The westernmost building does not conform to current building and fire codes.
11. The applicant is proposing to modifY the Conditions of Approval for the
Conditional Use Permit issued for Meridian Automotive in 2002 (CUP-02-004) as follows:
· The applicant requests removing the Condition of Approval requiring the
applicant to complete fa<<;ade improvements from the CUP. If possible, the
applicant wishes to drop the requirement to complete the fa<<;ade improvements
while retaining the possibility of finishing the fa<<;ade improvements (without
being required to apply for an additional CUP.)
· The applicant requests to have the existing monument sign and signage on the
Meridian Automotive buildings approved "as is." The applicant has applied for a
sign permit for these signs.
· The applicant requests to have the approved use for the westernmost building
officially be defined as "auto repair and storage." No welding is to be allowed in
the westernmost building. Welding is to be allowed in the larger existing
building.
· The applicant is proposing to submit a bond for $43,639.00 for the proposed
landscaping, sidewalks, and asphalt. The proposed bond amount is based on the
revised site plan and landscaping plan submitted by the applicant.
· The applicant has submitted a revised site plan and landscaping plan and requests
approval ofthe revised plans. The revised plans reflect changes in the areas to be
paved and areas to be landscaped.
· The applicant is requesting an August 31, 2004 deadline for improvements to be
made to the subject property. The applicant is requesting this deadline to allow
ACHD to complete their work on Bower Street which is scheduled to be
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 4 OF 16
completed by June 15, 2004. The applicant will be unable to complete
improvements on Bower Street until ACHD completes their improvements.
12. The City Council supports the above proposed modifications to the site plan and
landscaping plan and the proposed modifications to the 2002 CUP as set forth in paragraph 11
above.
13. The Meridian City Council recognizes that the proposed application is
in compliance with the Meridian Comprehensive Plan.
14. The use proposed within the subject application will in fact, constitute a
conditional use as detennined by City Ordinance.
15. The Meridian City Council takes judicial notice of its Zoning,
Subdivision and Development Ordinances codified at Titles 11 and 12, Meridian City Code and
all current zoning maps thereof and the Amended Comprehensive Plan of the City of Meridian
adopted August 6, 2002, Resolution No. 02-382, and Maps and the Ordinance establishing the
Impact Area Boundary.
16. Giving due consideration to the comment received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction public facilities and
services required by the proposed development will not impose expense upon the public if the
following conditions of development are imposed and the following is also found to be required
to mitigate the effects ofthe proposed use and development upon services delivered by political
subdivisions providing services to the subject real property within the planning jurisdiction of the
City of Meridian subject to the following:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTlNG MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE50F16
Comply with the action of the City Council, and adopt the Recommendations in the
Memorandum dated January 2,2004 from Wendy Kirkpatrick ofthe Planning and Zoning
Department, from the January 6,2004 City Council meeting as follows:
1. The applicant shall not be required to complete fayade improvements, but the applicant
shall retain the possibility of finishing the fayade improvements without being required to
apply for an additional Conditional Use Permit.
2. The applicant shall be allowed to have the existing monument sign and signage on the
Meridian Automotive buildings approved "as is."
3. The applicant shall be allowed to have the approved use for the westenunost building
officially be defined as "auto repair and storage". However, no welding is allowed in the
westenunost building. Welding shall only be allowed in the larger existing building.
4. The applicant shall submit a bond for $43,639 for the landscaping, sidewalks, and
asphalt. The bond amount shall be based on the revised site plan and landscaping plan
submitted by the applicant, and which were approved at the City Council meeting held on
January 6, 2004.
5. The applicant has submitted a revised site plan and landscaping plan dated 12/29/03 and
stamped: RECEIVED JAN 02 2003 CITY OF MERIDIAN CITY CLERK OFFICE (the
2003 year should be 2004) and said revised site plan and landscaping plan addressed in at
the City Council meeting on January 6,2004, and dated 12/29/03 are hereby approved.
The revised plans reflect changes in the areas to be paved and areas to be landscaped.
6. The applicant shall be allowed until August 31, 2004 as the deadline for improvements to
be made to the subject property. This deadline of August 31, 2004 is to allow ACHD to
complete their work on Bower Street, which is scheduled to be completed by June 15,
2004. The applicant will not be able to complete the improvements required on Bower
Street until ACHD has completed their improvements.
The Comments of the Meridian Fire Department from their January 2, 2004 memo are
hereby noted as follows:
1. A fire inspection ofthe new building on the NW comer of the property located at 505 N.
Main Street was performed by the Meridian Fire Department on December 18, 2003. The
scope of work done in the shop was limited to exchange of parts with no welding
operations in this part of the operation. The emergency lighting, exit signs and fire
extinguishers were presents and operational. The building within the complex currently
passes the required fire inspection as of January 2,2004.
17. The subject property is surrounding by the following properties:
North:
South:
East:
West:
Union Pacific Railroad tracks.
A pawn shop and Valley Video, zoned 0- T, and single-family homes,
Double D Supply, zoned 0- T.
Viking Fence and other storage buildings, zoned 0- T.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 6 OF 16
18. The proposed uses within the subject application will be harmonious with and in
accordance with the Meridian Comprehensive Plan and the City of Meridian Zoning and
Development Ordinance because:
18.1 The subject property is designated on the "Generalized Land Use Map" as "Old
Town,"
19. That the site is large enough to accommodate the proposed uses.
20. That the proposed use and development plan will be harmonious with the
Meridian Comprehensive Plan and in accordance with the requirements ofthis Ordinance; it is
found that the current Comprehensive Plan Land Use Map designates the property as "Old
Town", which is not defined for specific uses. Old Town Policy 5.4, page 27, states the
following:
"Special analysis should be undertaken concerning existing uses within Old Town so that
specific recommendations can be made for the development of transitional uses which
will enhance the area and prevent future deterioration."
21. That the design, construction, operation, and maintenance will be compatible with
other uses in the general neighborhood and with the existing or intended character of the general
vicinity and that such use will not adversely change the essential character of the same area; it is
found that the design concept is compatible with other uses in the general neighborhood and the
existing/intended character of the area. It is also found t hat the proposed improvements would
bring the property closer to the intended character of the area.
22. That the proposed use, if it complies with all the modifications of the conditions
of the approval imposed, will not adversely affect other property in the vicinity; it is not
anticipated that the proposed project will have an adverse impact on the surrounding property.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 7 OF 16
23. That the proposed use will be served adequately by essential public facilities and
services such as highways, street, police, and fire protection, drainage structures, refuse disposal,
water, sewer or that the person responsible for the establishment of proposed conditional use
shall be able to provide adequately any such services; it is found that the proposed development
will be adequately served by the essential public facilities and services listed above, if
improvements are made by the applicant in accordance with policies, ordinances and Uniform
Codes.
24. That the proposed use will not create excessive additional requirements at public
cost for public facilities and services and will not be detrimental to the economic welfare of the
community; it is found that the proposed improvements would not be detrimental to the
economic welfare of the community, nor would it create the need for any new facilities or
services to be paid for by the public.
25. That the proposed use will not involve activities or processes, materials,
equipment, and conditions of operation that will be detrimental to any persons, property, or
general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors;
it is found that that no excessive traffic, noise, smoke, fumes, glare or odors will result from the
proposed use.
26. That the proposed use will have vehicular approaches to the property which shall
be so designed as not to create an interference with traffic on surrounding public streets; it is
found that the proposed use will not create significant interference with any traffic on the
surrounding public streets.
27. That the proposed use will not result in the destruction, loss or damage of a
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 8 OF 16
natural, scenic or historic feature considered to be of major importance; it is found that no natural
or scenic feature will be lost, damaged or destroyed by issuance of this conditional use.
CONCLUSIONS OF LAW
1. The City of Meridian shall exercise the powers conferred upon it by the "Local
Land Use Planning Act of 1975" hereinafter referred to for convenience as the "Act" codified at
Chapter 65, Title 67, Idaho Code (LC. 967-6503).
2. The Meridian City Council may exercise all the powers required and authorized
under the "Act" except the power to adopt ordinances by the establishment of a Planning and
Zoning Commission by ordinance pursuant to Idaho Code Section 67-6504 which the City
Council ofthe City of Meridian has established by the passage of the "City of Meridian Zoning
and Development Ordinance" at Titles XI and XII, Chapter I, Meridian City Code.
3. As part ofa zoning ordinance the City Council can, subject to hearing and notice
provision required, provide for the process of special and/or conditional use permits which a
proposed use is otherwise prohibited by the terms ofthe ordinance but allowed with conditions
under the specific provisions of the ordinance which the City of Meridian has done in the
adoption of its zoning ordinances.
4. The City Council has the duty and responsibility to review the facts and
circumstances of each application for special use permit to determine prior to granting the same
that the evidential showing supports the finding that the following standards are met and that the
proposed development: (Meridian City Code 911-17-3)
A. That the site is large enough to accommodate the proposed use and all yards, open spaces,
parking, landscaping and other features as may be required by this Ordinance;
B. That the proposed use and development plan will be harmonious with the Meridian
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 9 OF 16
Comprehensive Plan and in accordance with the requirements ofthis Ordinance;
C. That the design, construction, operation and maintenance will be compatible with other uses
in the general neighborhood and with the existing or intended character of the general vicinity
and that such use will not adversely change the essential character of the same area;
D. That the proposed use, ifit complies with all conditions of the approval imposed, will not
adversely affect other property in the vicinity;
E. That the proposed use will be served adequately by essential public facilities and services
such as highways, streets, schools, parks... police and fire protection, drainage structures,
refuse disposal, water, sewer; or that the person responsible for the establishment of the
proposed conditional use shall be able to provide adequately any such services;
F. That the proposed use will not create excessive additional cost for public facilities and
services and will not be detrimental to the economic welfare of the community;
G. That the proposed use will not involve activities or processes, materials, equipment and
conditions of operation that will be detrimental to any persons, property or the general
welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors;
H. That the proposed use will have vehicular approaches to the property which shall be so
designated as not to create interference with traffic on surrounding public streets; and
I. That the proposed use will not result in the destruction, loss or damage of a natural, scenic or
historic feature considered to be of major importance.
5. Prior to granting a conditional use permit in the Old Town District (O-T), a
public hearing shall be conducted with notice to be published and provided to property owners or
purchasers of record within three hundred feet (300') ofthe external boundaries of the land under
consideration for the conditional use permit all in accordance with the provisions of Meridian
City Code 911-17-5 City of Meridian Zoning and Development Ordinance, which provides as
follows:
"Prior to approving a Conditional Use Permit, the applicant and the Commission and
Council shall follow notice and hearing procedures provided in Chapter 15 of this Title.
Provided, however, that conditional use applications for land in Old Town and in
industrial and commercial districts shall only be required to have one public hearing
which shall be held before the Planning and Zoning Commission; and after the
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 10 OF 16
recommendation of the Commission is made, the application shall go before the City
Council without a public hearing and the Council may approve, deny, or modify the
recommendation of the Commission."
6, Following the public hearing and within 45 days after the conclusion of the
public hearing the Commission shall, transmit its recommendations to the Meridian City Council
with supportive reasons. The Commission shall recommend that the application be approved,
approved with conditions or denied. The Commission shall ensure that any approval or approval
with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City
of Meridian Zoning and Development Ordinance, and Idaho State law. (Meridian City Code Sll-
17-6)
7. When the City Council approves a conditional use permit it may impose
conditions ofthat approval that reasonably:
A. Minimize adverse impact on other development;
B. Control the sequence and timing of development;
C. Control the duration of development;
D, Assure that the development is maintained properly;
E. Designate the exact location and nature of the development;
F. Require the provision for on-site public facilities or services; and
G. Require more restrictive standards than those generally required, in this
Ordinance.
8. The City of Meridian has, by ordinance, established the Impact Area
and the Amended Comprehensive Plan of the City of Meridian, adopted August 6,2002,
Resolution No. 02-382, and Maps.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 11 OF 16
DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT SUBJECT TO CONDITIONS
NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF
FACT AND CONCLUSIONS OF LAW, the City Council does hereby ORDER and this
does Order that:
1. That the above named applicant is granted a conditional use permit for
modification in the Old Town (O-T) zone located on the west side ofE. First Street (aka Main
Street), just south of the railroad tracks in Old Town, Meridian, Idaho, subject to the following
conditions of use and development:
Comply with the action of the City Council, and adopt the Recommendations in the
Memorandum dated January 2, 2004 from Wendy Kirkpatrick of the Planning and Zoning
Department, from the January 6, 2004 City Council meeting as follows:
1. The applicant shall not be required to complete fayade improvements, but the
applicant shall retain the possibility of finishing the fayade improvements without
being required to apply for an additional Conditional Use Permit.
2. The applicant shall be allowed to have the existing monument sign and signage on the
Meridian Automotive buildings approved "as is."
3. The applicant shall be allowed to have the approved use for the westernmost building
officially be defined as "auto repair and storage". However, no welding is allowed in
the westernmost building. Welding shall only be allowed in the larger existing
building.
4. The applicant shall submit a bond for $43,639 for the landscaping, sidewalks, and
asphalt. The bond amount shall be based on the revised site plan and landscaping plan
submitted by the applicant, and which were approved at the City Council meeting
held on January 6, 2004.
5. The applicant has submitted a revised site plan and landscaping plan dated 12/29/03
and stamped: RECEIVED JAN 02 2003 CITY OF MERIDIAN CITY CLERK
OFFICE (the 2003 year should be 2004) and said revised site plan and landscaping
plan addressed in at the City Council meeting on January 6,2004, and dated 12/29/03
are hereby approved. The revised plans reflect changes in the areas to be paved and
areas to be landscaped.
6. The applicant shall be allowed until August 31, 2004 as the deadline for
improvements to be made to the subject property. This deadline of August 31, 2004
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 12 OF 16
is to allow ACHD to complete their work on Bower Street, which is scheduled to be
completed by June 15,2004. The applicant will not be able to complete the
improvements required on Bower Street until ACHD has completed their
improvements.
The Comments of the Meridian Fire Department from their January 2, 2004 memo are
hereby noted as follows:
1. A fire inspection ofthe new building on the NW comer of the property located at 505
N. Main Street was performed by the Meridian Fire Department on December 18,
2003. The scope of work done in the shop was limited to exchange of parts with no
welding operations in this part of the operation. The emergency lighting, exit signs
and fire extinguishers were presents and operational. The building within the
complex currently passes the required fire inspection as of January 2,2004.
2. The above conditions of CUP-02-004 are concluded to be reasonable and the
applicant shall meet such requirements as a condition of approval of the application for a
conditional use penuit.
3. That the City Attorney draft an Order Granting Conditional Use Permit
in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a
copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public
Works Department and any affected party requesting notice.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 13 OF 16
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the use as permitted in accordance with the conditions of approval,
satisfy the requirements set forth in the conditions of approval, acquire building permits and
commence construction of permanent footings or structures on or in the ground. In this context
"structures" shall include sewer and water lines, streets or building construction. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. lfthe completion date specified for the project is exceeded, the
conditional use application shall become null and void. However, the applicant may submit an
application for a time extension on the project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion ofthe
project. For projects requiring platting, the final plat must be recorded within this eighteen (18)
month period, For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. In the event that the development is made in successive contiguous segments or
multiple phases, such phases shall be constructed within successive intervals of one year from the
original date of approval by the council. If the successive phases are not submitted within one
year intervals, the conditional approval ofthe future phases shall be null and void. (MCC 11-17-
4.B.)
NOTICE OF FINAL ACTION
AND RIGHT TO REGULA TORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 14 OF 16
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body ofthe City of
Meridian, pursuant to Idaho Code S 67-6521 an affected person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of the
conditional use permit approval may within twenty-eight (28) days after the date of this decision
and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
By action of the City Council at its regular meeting held on the
Cltvnt1..fJ/L.vL , 2004.
O'
;2 7-f~
day of
ROLL CALL:
COUNCILMAN SHAUNW ARDLE
VOTED -f/!!-/v
COUNCILMAN BILL NARY
VOTED~CL-
COUNCILMAN CHARLIE ROUNTREE
VOTED$tA-
COUNCILMAN KEITH BIRD
VOTED*"-
MAYOR TAMMY de WEERD (TIE BREAKER)
DATED: /-- :?-7--& 4-
VOTED
-
/fY
MOTION: V
APPROVED:~
DISAPPROVED:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 15 OF 16
Copy served upon Applicant, PImming and Zoning Department, Public Works
Department and the City Attorney.
FINDlNGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING MODIFICATION
OF CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 16 OF 16
BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN
C/C 11-25-03
C/C 12-16-03
C/C 01-06-04
IN THE MATTER OF THE )
REQUEST FOR CONDITIONAL )
USE PERMIT FOR AN )
AUTOMOTIVE REPAIR BUSINESS )
AND VEHICLE STORAGE IN OLD )
TOWN ZONE FOR MERIDIAN )
AUTOMOTIVE & MACHINE, )
LOCATED ON THE WEST SIDE OF )
E. FIRST STREET (aka MAIN )
STREET), JUST SOUTH OF THE )
RAILROAD TRACKS IN OLD )
TOWN, MERIDIAN, IDAHO )
)
JOHN NESMITH, MERIDIAN )
AUTOMOTIVE & MACHINE, )
)
APPLICANT )
)
Case No. CUP-02-004
ORDER GRANTING
CONDITIONAL USE PERMIT
1. This matter coming before the City Council on the November 25, 2003 and
continued until December 16,2003 and January 6,2004, under the provisions of Meridian City
Code ~ 11-17-4 for final action on conditional use permit application and the Council having
received and approving the Recommendation of the Planning and Zoning Commission the
Council takes the following action:
2. That the above named applicant is granted a conditional use permit for
modification in the Old Town (O-T) zone located on the west side ofE. First Street (aka Main
ORDER CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 1 OF 3
Street), just south of the railroad tracks in Old Town, Meridian, Idaho, subject to the following
conditions of use and development:
Comply with the action of the City Council, and adopt the Recommendations in the
Memorandum dated January 2,2004 from Wendy Kirkpatrick of the Planning and Zoning
Department, from the January 6, 2004 City Council meeting as follows:
1. The applicant shall not be required to complete fayade improvements, but the applicant
shall retain the possibility of finishing the fayade improvements without being required to
apply for an additional Conditional Use Permit.
2. The applicant shall be allowed to have the existing monument sign and signage on the
Meridian Automotive buildings approved "as is."
3. The applicant shall be allowed to have the approved use for the westernmost building
officially be defined as "auto repair and storage". However, no welding is allowed in the
westernmost building. Welding shall only be allowed in the larger existing building.
4. The applicant shall submit a bond for $43,639 for the landscaping, sidewalks, and
asphalt. The bond amount shall be based on the revised site plan and landscaping plan
submitted by the applicant, and which were approved at the City Council meeting held on
January 6,2004.
5. The applicant has submitted a revised site plan and landscaping plan dated 12/29/03 and
stamped: RECEIVED IAN 02 2003 CITY OF MERIDIAN CITY CLERK OFFICE (the
2003 year should be 2004) and said revised site plan and landscaping plan addressed in at
the City Council meeting on January 6,2004, and dated 12/29/03 are hereby approved.
The revised plans reflect changes in the areas to be paved and areas to be landscaped.
6. The applicant shall be allowed until August 31, 2004 as the deadline for improvements to
be made to the subject property. This deadline of August 31, 2004 is to allow ACHD to
complete their work on Bower Street, which is scheduled to be completed by June 15,
2004. The applicant will not be able to complete the improvements required on Bower
Street until ACHD has completed their improvements.
The Comments of the Meridian Fire Department from their January 2, 2004 memo are
hereby noted as follows:
1. A fire inspection ofthe new building on the NW corner of the property located at 505 N.
Main Street was performed by the Meridian Fire Department on December 18, 2003. The
scope of work done in the shop was limited to exchange of parts with no welding
operations in this part of the operation. The emergency lighting, exit signs and fire
extinguishers were presents and operational. The building within the complex currently
passes the required fire inspection as of January 2,2004.
3. The above conditions are concluded to be reasonable and the applicant shall meet
ORDER CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 2 OF 3
/
r
such requirements as a condition of approval of the application for a conditional use permit.
4. Notice to Permit Holder, this conditional use permit is not transferable without
complying with the provisions of Meridian City Code S 11-17-8, a copy of which is attached to
this permit.
By action of the City Council at its regular meeting held on the
;z. ? -r~
day of
d~'1.
(/
,2004.
BY:.J-~~~ 9-
City Clerk
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ORDER CONDITIONAL USE PERMIT (CUP-02-004)
PAGE 3 OF 3
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27,2004
ITEM NO. c5 - f\J
REQUEST
Resolution -- Fire Truck Surplus Equipment to Duly Oranized Fire District for Idaho
AGEr'\jCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attqched Resolution
kttq
It-'OLr/
~
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
interoffice
1\1EMORANDUM
CEl'lED
JAN - 7 2001(
City of Meridian
!;!t:;~ C'l~;_l ~~ - -~ce
To:
William G. Berg, City Clerk (original Resolution/Cert. Of Clerk)
Cc:
Mayor Tammy de Weerd, City Council Members, Fire Chief Kenny Bowers-
(copies) A
Wm. F. NiChO~
Resolution and Celiificate of Clerk for Fire Truck Surplus Equipment to Duly
Organized Fire Districts for Idaho
From:
Subject:
Date:
January 2, 2004
Please find attached the Resolution and Certificate of Clerk pertaining to the
surplus equipment, which equipment is surplus propeliy to the Meridian Fire Department. Please
note that the Meridian Fire Department is conveying the surplus equipment to duly organized
Fire Depaliments within the State of Idaho, who have accepted the surplus equipment and will
allow it to be used and/or transferred to duly organized Fire Departments within Idaho.
Additionally, this item may be placed upon all upcoming City Council Workshop
for review and discussion.
If you have any questions, please advise.
Z:\Work\M\Meridian\Meridian 15360MIFire Dept\Berg Surplus Equipment Memo 1231 03,doc
RESOLUTION NO. tJ4-1-(q
BY: J:.ellA 13; rt6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO,
SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS
PROPERTY; AUTHORIZING THE MAYOR OF THE CITY OF MERIDIAN TO
CONVEY SAID SURPLUS PROPERTY OF THE MERIDIAN FIRE DEPARTMENT TO
DULY ORGANIZED FIRE DISTRICTS OF THE ST ATE OF IDAHO PURSUANT TO
IDAHO CODE SECTION 50-1405;
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO:
WHEREAS, it is in the best interests of the City of Meridian to declare the Meridian Fire
Department's surplus equipment, listed here in below, as surplus property, due to the fact that
these particular pieces of fire equipment are no longer needed or used by the Meridian Fire
Depmtment. Additionally, the cost and expense to the Meridian Fire Department for maintaining
said surplus equipment exceeds its value to the City of Meridian.
WHEREAS, the cost of maintaining the Meridian Fire Department's surplus equipment,
listed here in below, until said surplus equipment could be sold, if it could be sold, would result
in the unnecessary expenditure of City funds.
WHEREAS, the City of Meridian desires to convey the Meridian Fire Department's
surplus equipment, listed here in below, to duly organized fire districts within the State of Idaho,
which are quasi-municipal entities engaged in providing fire protection services in the State of
Idaho, and pursuant to Idaho Code Section 50-] 405.
WHEREAS, the Meridian Fire Department's surplus equipment consists of the
following
Tag#
Description
Handheld Radio MPA
Hm1dheld Radio MP A
Handheld Radio Erics P AH
Handheld Radio GE PC
Handheld Radio GE PCS
Handheld Radio PLS
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
SN#
155618
15636905
1556148
1385512
1242590
9597510
1162134
1162137
11622138
1385513
2810
2688
2574
2648
2626
2632
2633
2634
Resolution Declare Surplus Property and Convey it to
Duly organized Fire Departments
1
2635
2646
2625
2600
2641
2611
2643
2598
2532
2588
2991
2645
2596
2618
2551
2660
2662
2661
2663
2681
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLS
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
GE Base Station
Defibrilator First Medic 610
Defibrilator Headstart 3000
Extrication Paladin
Extrication Roadrunner
Extrication Hose Reel
Extrication Hyd Hose
Extrication Hyd Pump
Extrication Multitool Manifold
Extrication Boss Spreader
H80
Hale Ditch Pump
K 12 Round Saw
1162135
1213296
959751
344084
339329
367389
314563
344085
249829
367413
243394
344255
243257
8420800E
614
3910404189
69233
69157
104208
GXV120
68474
Red Wooden Box
67445
Homelite
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL, as
follows:
1. The Mayor and City Council hereby authorize and declare that the Meridian Fire
Department's surplus equipment, listed above, is surplus property.
2. The Mayor and City Council hereby authorize the conveyance of the Meridian
Fire Depmtment's surplus equipment, listed above, for no monetm.y
consideration, to duly organized Fire Depmtments in the State of Idaho, which are
quasi-municipal entities engaged in providing fire protection services.
t? -ri-
PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this L..-1- day
of eTa /t1,.UCVl-..J .2004.
Resolution Declare Surplus Property and Convey it to
Duly organized Fire Departments
2
APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this
day of ..;;- aAt U--~ ' 2004.
ATTEST:
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Resotution Declare Surplus Property and Convey it to
Duly organized Fire Departments
3
CERTIFICATE OF CLERK
OF
THE CITY OF MERIDIAN
I, the undersigned, do hereby celiify:
1. That I am the duly appointed and elected Clerk of the City of Meridian,
a duly incorporated City operating under the laws of the State ofIdaho, with its principal office at
33 East Idaho, Meridian, Idaho.
2. That as the City Clerk ofthis City, I am the custodian of its records and
minutes and do hereby certify that on the Z-71!:.. day of .Jall.uat-l/I ,2004, the following
action has been taken and authorized: J
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO,
SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS
PROPERTY; AUTHOlUZING THE MAYOR OF THE CITY OF MElUDIAN TO
CONVEY SAID SURPLUS PROPERTY OF THE MElUDIAN FIRE DEPARTMENT TO
DULY ORGANIZED FIRE DISTRICTS OF THE STATE OF IDAHO PURSUANT TO
IDAHO CODE SECTION 50-1405;
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN,
IDAHO:
WHEREAS, it is in the best interests of the City of Meridian to declare the Meridian Fire
Department's surplus equipment, listed here in below, as surplus property, due to the fact that
these proiicular pieces of fire equipment are no longer needed or used by the Meridian Fire
Department. Additionally, the cost and expense to the Meridian Fire Department for maintaining
said surplus equipment exceeds its value to the City of Meridian.
WHEREAS, the cost of maintaining the Meridian Fire Department's surplus equipment,
listed here in below, until said surplus equipment could be sold, if it could be sold, would result
in the Ulll1eCessary expenditure of City fUllds.
WHEREAS, the City of Meridian desires to convey the Meridian Fire Department's
surplus equipment, listed here in below, to duly organized fire districts within the State ofIdaho,
which me quasi-municipal entities engaged in providing fire protection services in the State of
Idaho, and pursuant to Idall0 Code Section 50-1405.
Certificate of Clerk for Resolution Declare
Surplus Property and Convey it to
Duly organized Fire Depmtments
Tag #
2810
2688
2574
2648
2626
2632
2633
2634
2635
2646
2625
2600
2641
2611
2643
2598
2532
2588
2991
2645
2596
2618
2551
2660
2662
2661
2663
2681
WHEREAS, the Meridian Fire Department's surplus equipment consists of the following
Description
SN#
Handheld Radio MP A
Handheld Radio MP A
Handheld Radio Erics P AH
Handheld Radio GE PC
Handheld Radio GE PCS
Handheld Radio PLS
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLC
Handheld Radio PLS
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
Midland TK Radio
GE Base Station
Defibrilator First Medic 610
Defibrilator Headstart 3000
Extrication Paladin
Extrication RoadnuUler
Extrication Hose Reel
Extrication Hyd Hose
Extrication Hyd Pump
Extrication Multitool Manifold
Extrication Boss Spreader
H80
Hale Ditch Pump
K12 Round Saw
155618
15636905
1556148
1385512
1242590
9597510
1162134
1162137
11622138
1385513
1162135
1213296
959751
344084
339329
367389
314563
344085
249829
367413
243394
344255
243257
8420800E
614
39]0404189
69233
69157
104208
GXV120
68474
Red Wooden Box
67445
Homelite
Celtificate of Clerk for Resolution Declare
Surplus Property and Convey it to
Duly organized Fire Depaltments
2
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL, as
follows:
1. The Mayor and City Council hereby authorize and declare that the Meridian Fire
Department's surplus equipment, listed above, is surplus property.
2.
The Mayor and City Council hereby authorize the conveyance of the Meridian
Fire Depmiment's surplus equipment, listed above, for no monetary consideration,
to duly organized Fire Departments in the State ofIdaho, which are quasi-
" I . . d' 'd' fi ., \\\\1111111111
mUl11CIpa entItIes engage III pro VI Illg Ire protectIOn serVices, '\\\\'0'-: MlC"r.."'/j
",'.....--( r 'CillO" ////,
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.f 0 o~POR..q?: "t- ~
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WIlham G. Berg, Jr. ~ "Y<::-- ::
~ Qo '\ 0 ~
~ "'70 '&/lS1 . ~.;
~. "9 .-..~ ,';;'
/, ^ \\.1 "
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ss,
STATE OF IDAHO, )
County of Ada,
)
On this day of , in the year 2004, before me, a Notary Public,
appeared WILLIAM G. BERG, JR., known or identified to me to be the City Clerk of the City of
Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the
same on behalf of the City of Meridian,
Notary Public for Idaho
Commission Expires:
Z:\Work\M\Meridian\Mcridian 15360MIFirc DepL\CertOfClerkSurplusEquipmcntandDonating 12 31 03.doc
Certificate of Clerk for Resolution Declare
Surplus Property and Convey it to
Duly organized Fire Depaltments
3
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
January 27,2004
APPLICANT
ITEM NO.
(S-o
REQUEST Approve Pawnbrokers license for High Speed Cash and Pawn -- 2053 East Fairview
Avenue # 1 04
AGEi'ICY
COMMEi'JTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLlCE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
See attached
ADA COU(\ITY HIGHWAY DISTRICT:
r/
(jIf~
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
Contacted:
Emoiled:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
ITEM NO.
~~p
REQUEST License Agreement with Nampa & Meridian Irrigation District - Black Cat Pressure
Sewer Project
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attached
~~
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
City of Meridian
Public Works Dept.
1t"EC"E~U
1.1
. d\a.-n.
Cit1 of ~~Of{iC0
Cit~ c\.e
Memo
To: Mayor de Weerd & City Council
From: Brad Watson, p.E~...<"0
CC: File, Gary Smith, PE, City Clerk
Date: 1/22/03
Re: January 27 City Council Meeting Agenda Items
The Public Works Department respectfully requests that the following items be placed on the
January 20 City Council agenda, on the Consent Agenda, for Council's consideration:
1) License Agreement with Nampa & Meridian Irriqation District - Black Cat Pressure
Sewer Proiect. This is a standard license agreement between NMID and the City of
Meridian covering the installation of the Black Cat pressure sewer lines crossing
under Ten Mile Creek, Nine Mile Creek, Safford Lateral and the Eight Mile Lateral.
Recommended Council Action: Approve the license agreement with Nampa &
Meridian Irrigation District and the City of Meridian, and authorize the Mayor to
sign and City Clerk to attest.
2) Franklin Road Re-build Proiect - Sewer & Water Contract Authorization. The City
Council approved a Joint Effort Agreement with Ada County Highway District for this
project on October 7, 2003. This agreement provides for water and sewer installation
within the project by ACHD's contractor with reimbursement from the City. The total
contract amount for water improvements is $514,138 and $355,819 for sewer
improvements. Costs for service lines being stubbed into undeveloped and county
parcels/lots will be reimbursed to the City when those properties (re)develop.
The sewer amount includes $50,256.00 for Change Order No. 1 that accelerates the
sewer installation schedule to meet Pacific Development's (Sparrowhawk Subd.)
schedule for occupancy. Pacific Development has submitted a cash deposit to the
City from which we will draw to pay for Change Order NO.1 to ACHD.
. Page 1
We are seeking Council approval of expenditures for this project. Funds are
budgeted for this fiscal year to cover these costs.
Recommended Council Action: Authorize the water and sewer expenditures
for the Franklin Road re-build project in accordance with the previously
approved Joint Effort Agreement with Ada County Highway District.
Thank you for your consideration.
~
. Page 2
LICENSE AGREEMENT
LICENSE AGREEMENT, made and entered into this _ day of , 2004, by and
among NAMP A & MERIDl1\N IRRIGATION DISTRICT, an irrigation district organized and existing under
and by virtue ofthe laws of the State ofIdaho, party of the first part, hereinafter referred to as the "District",
and
CITY OF MERIDIAN,
33 East Idaho, Meridian, Idaho 83642
party or parties of the second part, hereinafter collectively referred to as the "Licensee",
W I I N E .s. .s. E I H:
WHEREAS, Licensee is the owner of real property/right-of-way for a sanitary sewer line (burdened
with the easement of the District hereinafter mentioned) particularly described in the "Legal Description"
attached hereto as Exhibit A and by this reference made a part hereof; and,
WHEREAS, the District owns the irrigation ditch or canal known as EIGHT MILE LATERAL,
SAFFORD LATERAL NJNEMILE DRAIN AND TEN MILE DRAIN (hereinafter collectively referred to
as "ditch or canal"), an integral part of the District's irrigation works and system, together with the easement
therefor to convey irrigation water, operate, clean, maintain, and repair the ditch or canal, and access the
ditch or canal for those purposes; and,
WHEREAS, said ditch or canal and easement crosses and intersects Licensee's real property as
shown on Exhibit B attached hereto and by this reference made a part hereof; and,
WHEREAS, the Licensee desires a license to engage in construction or activity affecting said ditch
or canal or the District's easement in its course across the lands of the Licensee in the manner and under the
tenus and conditions hereinafter set forth; and,
WHEREAS, it is necessary that the District protect absolutely its right to control any modification
or alteration of its watercourses and its right of way along its watercourses;
NOW, THEREFORE, for and in consideration ofthe premises and of the covenants, agreements and
conditions hereinafter set forth, the parties agree as fonows:
1. The Licensee shall have the right to modifY the said ditch or canal or encroach upon the
District's easement along said ditch or canal in the manner generally described in the "Purpose of License"
attached hereto as Exhibit C and by this reference made a part hereof. Any modification of said ditch or
canal by the Licensee or encroachment upon the District's easement along said ditch or canal shall be
performed and maintained in accordance with the "Special Conditions" stated in Exhibit D, attached hereto
and by this reference made a part hereof.
2. This agreement pertains only to the Licensee's modification of said ditch or canal or
encroachment to the District's easement for the purposes and in the manner described herein. The Licensee
shall not change the location of the ditch or canal, bury the ditch or canal in pipe, or otherwise alter the ditch
or canal in any manner not described in this agreement without first obtaining the v:nitten permission of the
District.
3, Each facility ("facility" as used in this agreement means any object or thing of any nature
installed in or on the District's easement by the Licensee or the Licensee's predecessor in interest) shall be
constructed, installed, operated, maintained, and repaired at all times by the Licensee at the cost and expense
of the Licensee.
4. Licensee agrees to construct, install, operate, maintain and repair each facility and conduct
its activities within or affecting the District's easement so as not to constitute or cause:
a. a hazard to any person or property;
b. an interruption or interference with the flow of irrigation water in the ditch or canal
or the delivery of irrigation water by the District;
c. an increase in seepage or any other increase in the loss of water from the ditch or
canal;
d, the subsidence of soil within or adjacent to the easement;
e. any other damage to ,the District's easement and irrigation works.
5. The Licensee agrees to indemnify, hold harmless, and defend the District from all claims
for damages arising out of any of the Licensee's construction or activity which constitutes or causes any of
the circumstances enumerated in the preceding paragraph, 4.a. through 4.e., or any other damage to the
easement and irrigation works which may be caused by the construction, installation, operation, maintenance,
repair, and any use or condition of any facility.
6. Licensee agrees that the work performed and the materials used in such construction shall
at all times be subject to inspection by the District and the District's engineers, and that final acceptance of
such work shal~ not be made until all such work and materials shall have been expressly approved by the
District. Such approval by the District shall not be unreawnably withheld.
7. The District reserves the right, at the District's option, to remove any facility installed by the
Licensee and to repair any alteration by the Licensee of said ditch or canal and the easement therefor which
does not comply with the terms of this agreement, and to remove any impediment to the flow of water in said
ditch or canal and any unsafe condition or hazard caused by the Licensee, at any time, and the Licensee
agrees to pay to the District, on demand, the costs which shall be reasonably expended by the District for
such purposes. If the Licensee shall fail in any respect to properly maintain and repair such facility, then the
District, at its option, and without impairing or in anywise affecting its other rights and remedies hereunder,
shall have the right to perform the necessary maintenance and repairs and the Licensee agrees to pay to the
District, on demand, the cost or expense which shall be reasonably expended or incurred by the District for
such purposes. The District shall give reasonable notice to the Licensee prior to the District's perfonning
such maintenance, repair or other work except that in cases of emergency the District shall attempt to give
such notice as reasonable under the circumstances. Nothing in this paragraph shall create or support any
LICENSE AGREEMENT - Page 2
claim of any kind by Licensee or any third party against the District for failure to exercise the options stated
in this paragraph, and Licensee shall indemnify, hold harmless and defend the District from any claims made
against the District arising out of or relating to the terms of this paragraph except for claims arising solely
out of the negligence of the District.
8. Neither the terms of this agreement, the permission granted by the District to the Licensee,
the Licensee's activity which is the subject of this agreement, nor the parties exercise of any rights or
performance of any obligations of this agreement, shall be construed or asserted to extend the application
of any statute, rule, regulation, directive or otherrequirement, or the jurisdiction of any federal, state, or other
agency or official to the District's ownership, operation, and maintenance of its ditches, canals, drains,
irrigation works and facilities which did not apply to the District's operations and activities prior to and
without execution of this agreement. In the event the District is required to comply with any such
requirements or is subject to the jurisdiction of any such agency as a result of execution ofthis'agreement
or the Licensee's activity authorized hereunder, Licensee shall indemnify, hold hannless and defend the
District from all costs and liabilities associated with the application of such laws or the assertion of such
jurisdiction or, at the option of the District, this agreement shall be of no force and effect and the Licensee
shall cease all activity and remove any facility authorized by this agreement.
9. In addition to all other indemnification provisions herein, Licensee further agrees to
indemnify, hold harmless and defend the District from any injury, damages, claim, lien, cost and/or expense
(including reasonable attorney's fees) incurred by, or asserted against, the District by reason of the negligent
acts or omissions of Licensee or its agents, contractors or subcontractors in performing the construction and
activities authorized by this agreement.
10. The Licensee agrees that the District shall not be liable for any damages which shall occur
to any facility, structure, plant, or any other improvement of any kind or nature whatsoever which the
Licensee shall install on the said easement area of the District in the reasonable exercise of the rights of the
District in the course of performance of maintenance or repair of said ditch or canal. The Licensee further
agrees to suspend its use of the said easement area when the use of the easement area is required by the
District for maintenance or repair under this or any other paragraph of this agreement.
11. Licensee shall place no structures, pathways or landscaping of any kind above or 'Within the
District's easement area excepias referred to in this agreement or exhibits hereto without the prior written
consent of the District. Nor shall Licensee pennit, authorize or grant any other person or entity to excavate,
discharge, construct or place any structures, pathways or landscaping within the District easement without
the prior written consent of the District.
12. Should either party incur costs or attorney fees in cOlmection with efforts to enforce the
provisions ofthis agreement, whether by institution of suit or not, the party rightfully enforcing or rightfully
resisting enforcement of the provisions of this agreement, or the prevailing party in case suit is instituted,
shall be entitled to reimbursement for its costs and reasonable attorney fees from the other party.
13. The parties hereto understand and agree that the District has no right in any respect to impair
the uses and purposes of the irrigation works and system of the District by this agreement, I:lor to grant any
rights in its irrigation works and system incompatible with the uses to which such irrigation works and
system are devoted and dedicated and that this contract shall be at an times construed according to such
LICENSE AGREEMENT - Page 3
principles.
14. Nothing herein contained shall be construed to impair the right of way of the District in the
said ditch or canal and all uses of said ditch or canal by the Licensee and the license herein provided therefor
shall remain inferior and subservient to the rights of the District to the use of said ditch or canal for the
transmission and delivery of irrigation water.
15. In the event ofthe failure, refusal or neglect of the Licensee to comply with all of the terms
and conditions of this agreement, the license of the Licensee under the terms hereof may be terminated by
the District, and any facility, structure, plant, or any other improvement in or over said ditch or canal, and
the right of way therefor, which may impede orrestrict the maintenance and operation of such ditch or canal
by the District with its equipment for the maintenance of its said ditch or canal may be removed by the
District.
16. The Licensee agrees to pay attorney fees or engineering fees charged by the attorney for the
District or by the engineers for the District in connection with the preparation of this License Agreement or
in connection with negotiations covering the terms and conditions ofthis License Agreement. Licensee also
agrees to pay any fees incurred in connection with the recording of this Agreement.
17. Nothing in this agreement shall create or support a claim of estoppel, waiver, prescription
or adverse possession by the Licensee or any third party against District.
18. This agreement is not intended for the benefit of any third party and is not enforceable by
any third party.
19. If any provision of this agreement is determined by a court of competent jurisdiction to be
invalid or otherwise unenforceable, all remaining provisions of this agreement shall remain in full force and
effect.
20. The word "Licensee", if used in the neuter in this agreement, includes tI:e masculine and
feminine genders, the singular number includes the plural, and the plural number includes the singular.
The covenants, conditions and agreements herein contained shall constitute covenants to run with,
and running with, all of the lands of the Licensee described in said Exhibit A, and shall be binding on each
of the parties hereto and on all parties and all persons claiming under them or either of them, and the
advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and
aSSlgns.
NAMP A & MERIDIAN IRRlGATION DISTIUCT
By
Its President
ATTEST:
Its Secretary
LICENSE AGREEMENT - Page 4
CITY OF MERIDIAN
By
ATTEST:
STATE OF IDAHO )
) ss:
County of Canyon )
On this _ day of ,2004, before me, the undersigned, a Notary Public in
and for said State, personally appeared Ralph B. Wissel and Daren R. Coon, lmown to me to be the President
and Secretary, respectively, ofNAMP A & MERIDIAN IRRlGATION DISTRICT, the irrigation districtthat
executed the foregoing instrument and aclmowledged to me that such irrigation district executed the same,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day
and year in this certificate first above written.
Notary Public for Idaho
Residing at , Idaho
My Commission Expires:
STATE OF IDAHO )
)ss.
County of Ada )
On this _ day of , 2004, before me, the undersigned, a notary
public in and for said state, personally appeared and , lmown to
me to be the and ,respectively, of the CITY OF MERIDIAN,
the political subdivision and municipality that executed the foregoing instrument, and aclrnowledged to me
that such entity executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day
and year in this certificate first above written.
Notary Public for
Residing at
My Commission Expires:
LICENSE AGREEMENT - Page 5
EXHIBIT A
Le€lal Description
A right-of-way in Ustick Road in the North 1/2 of Section 3, Township 3 North, Range 1 West, B.M
and a right-of-way in Black Cat Road in the West 1/2 of Section 3, Township 3 North, Range 1 West, B. M.,
Ada County, Idaho.
EXHIBIT C
Purpose of License
The purpose of this License Agreement is to permit Licensee to:
1. construct and install a sanitary sewer line across and under the Eight Mile Lateral where it
intersects Black Cat Road;
2. construct and install a sanitary sewer line across and under the Safford Lateral where it
intersects Black Cat Road;
3. construct and install a sanitary sewer line across and under the Nine Mile Drain where it
intersects Ustick Road; and
4. construct and install a sanitary sewer line across and under the Ten Mile Drain where it
intersects Black Cat Road,
all within Licensee's right-of-way, described in ExhibitA and the rights-of-way for Ustick Road and Black
Cat Road in Meridian, Ada County, Idaho,
EXHIBIT D
Special Conditions
a. Construction shall be in accordance with certain plans consisting of five sheets: sheet 2 of
16 entitled "City of Meridian, Black Cat Pressure Sewer," bearing engineer's stamp dated December 29,
2003; sheet 3 of 16 entitled "City of Meridian, Black Cat Pressure Sewer," bearing engineer's stamp dated
December 29, 2003; sheet 5 of 16 entitled "City of Meridian, Black Cat Pressure Sewer," bearing engineer's
stamp dated December 29, 2003; sheet 8 of 16 entitled "City of Meridian, Black Cat Pressure Sewer,"
bearing engineer's stamp dated December 29, 2003; and sheet 11 of 16 entitled "City of Meridian, Black Cat
Pressure Sewer," bearing engineer's stamp dated December 29,2003. These plans have been delivered to
the District's water superintendent, are in his possession in his offices, and are hereby incorporated by this
reference.
b. Licensee shall notifY the water superintendent of the District prior to and immediately after
construction so that he or the District's engineer's may inspect and approve the construction.
C. The Licensee recognizes and acmowledges that the license granted in this agreement by the
District pertains only to the rights of the District as owner of an easement. The District has no right or power
to create rights in the Licensee affecting the holder oftitle to the property subject to the District's easement.
Any such rights affecting fee title must be acquired by the Licensee from the holder oftitle to the property.
LICENSE AGREEMENT - Page 6
Should Licensee fail to obtain such rights from the holder of title to the property or should the rights obtained
prove legally ineffectual, Licensee shall hold harmless, indenmify and defend the District from any claim
by any party arising out of or related to such failure of rights and at the optionofthe District this agreement
shall be of no force and effect.
d. Licensee shall not excavate, discharge, place any structures, nor plant any trees, shrubs or
landscaping within the District's easement, nor perform any construction or activity within the District's
easement for the Eight Mile Lateral, Safford Lateral, Nine Mile Drain and Ten Mile Drain except as referred
to in this agreement or exhibits thereto without the prior written consent of the District. The District's
easement for the Eight Mile Lateral is 50 feet, 25 feet to either side of the centerline. The District's easement
for the Safford Lateral is 45 feet, 15 feet to left and 30 feet to the right of the centerline looking downstream.
The District's easement for the Ten Mile Drain is 100 feet, 50 feet to either side of the centerline, The
District's easement for the Nine Mile Drain is 100 feet, 50 feet to either side of the centerline.
e.
essence.
Construction shall be completed one year from the date of this Agreement. Time is ofthe
LICENSE AGREEMENT - Page 7
Eight Mile Lateral, Safford Lateral,
Nine Mile Drain in 8.3 T.3N RA~W-~=~ ,
I .... ,..~_..__.l,.,. c:--
. and lenMiletateJaUnNWj/4~-S.10;.~--...
"T.3N,R:1W, 8.M'1 Ada County, Idaho ~.r;.i1"
(August 1994) ml~
v.#'
Exhibit B
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
ITEM NO. 0 - Q
REQUEST Franklin Road Re-build Project - Sewer & Water Contract Authorization
Sewer Project
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DE?T:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETIlERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attached Memo
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
1t1\'.C"E~1)
)j1.~\ 11'LU04
~e1"ic11~1).
C\.t~ 01. ~ Oi{l.Ce
CitY Clel"
To: Mayor de Weerd & City Council
From: Brad Watson, p.E./~0
CC: File, Gary Smith, PE, City Clerk
Date: 1/22/03
Re: January 27 City Council Meeting Agenda Items
The Public Works Department respectfully requests that the following items be placed on the
January 20 City Council agenda, on the Consent Agenda, for Council's consideration:
1) License Agreement with Nampa & Meridian Irriaation District - Black Cat Pressure
Sewer Proiect. This is a standard license agreement between NMID and the City of
Meridian covering the installation of the Black Cat pressure sewer lines crossing
under Ten Mile Creek, Nine Mile Creek, Safford Lateral and the Eight Mile Lateral.
Recommended Council Action: Approve the license agreement with Nampa &
Meridian Irrigation District and the City of Meridian, and authorize the Mayor to
sign and City Clerk to attest.
2) Franklin Road Re-build Proiect - Sewer & Water Contract Authorization. The City
Council approved a Joint Effort Agreement with Ada County Highway District for this
project on October 7, 2003. This agreement provides for water and sewer installation
within the project by ACHD's contractor with reimbursement from the City. The total
contract amount for water improvements is $514,138 and $355,819 for sewer
improvements. Costs for service lines being stubbed into undeveloped and county
parcelsllots will be reimbursed to the City when those properties (re)develop.
The sewer amount includes $50,256.00 for Change Order NO.1 that accelerates the
sewer installation schedule to meet Pacific Development's (Sparrowhawk Subd.)
schedule for occupancy, Pacific Development has submitted a cash deposit to the
City from which we will draw to pay for Change Order No.1 to ACHD.
. Page 1
We are seeking Council approval of expenditures for this project. Funds are
budgeted for this fiscal year to cover these costs.
Recommended Council Action: Authorize the water and sewer expenditures
for the Franklin Road reRbuild project in accordance with the previously
approved Joint Effort Agreement with Ada County Highway District.
Thank you for your consideration.
~
. Page 2
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27, 2004
5~3
ITEM NO.
REQUEST Headwork.s Expansion Project
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
See attached
ryl9vL
tvf1
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Merldian.
RECEIVED
jAN '2 2 2004
City of Meridi~n
City Clerk Office
To: Brad Watson 0
From: Lenard Grady tI () ,A:..
CC: Gary Smith
Date: 1/22/2004
Re: Proposed Agenda Items for January 27, 2004 City Council Meeting
The Public Works Department respectfully requests the following item{s) be placed on the
January 27 City Council consent agenda:
Eagle Road Waterline - Bore Proiect Attached is an agreement with JUB to design and
easement negotiation for construction of a bore, which will cross Eagle Road, for a 16-inch
waterline. The agreement if for $6,925.00
~
Recommended Council Action: The Public Works Department recommends
that City Council approve the $6,925.00 contract with JUB Engineers, Inc. for
design and easement negotiations on a future Eagle Road Crossing and
authorize the Mayor to sign it.
Headworks Expansion Proiect Attached is an agreement with Carollo Engineers for
construction services for this project. The contract price is $79,372.00.
Recommended Council Action: The Public Works Department recommends
that City Council approve the $79,372.00 contract with Carollo Engineers for
construction services on the Headworks Expansion Project and authorize the
Mayor to sign it.
Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
From the desk of...
Lenard Grady
Staff Engineer
Meridian Public Works Department
660 E. Watertower, Suite 200
Meridi8l1, Idaho 83642
. Page 1
(208) 898-5500
Fax: (208) 898-9551
gradyl@meridiancity.org
TASK ORDER NO.3
CITY OF MERIDIAN PUBLIC WORKS (OWNER)
AND
CAROLLO ENGINEERS, A Professional Corporation (ENGINEER)
This Task Order is issued by the OWNER and accepted by the ENGINEER pursuant to the mutual
promises, covenants and conditions contained in the Agreement between the above named parties
dated the 23rd of July, 2002 in connection with:
CITY OF MERIDIAN
WASTEWATER TREATMENT PLANT FACILITY PLAN UPDATE PROJECT
(HEADWORKS EXPANSION PROJEC1)
PURPOSE
The ENGl NEER's scope of services, time of completion and compensation shall be as set forth herein.
Services shall generally be described as Construction Management Services for the City of Meridian,
Headworks Expansion Project.
ENGINEER's SERVICES
TASK 1 - Field Inspection Services
The ENGINEER shall provide a Part-Time Resident Project Engineer to perform the following tasks:
1.1 Provide on-site inspection of the Work in accordance with the Contract Documents. Field
inspection is budgeted for approximately 3 hours per week (including attendance of weekly
progress meetings) assuming inspections will be conducted for 9 months of the anticipated 12
month project duration, It is understood that the Citywill provide personnel for field inspection
and communication with the CONTRACTOR for the times when the ENGINEER is not on-site,
Direct and document materials testing for soils compaction and concrete slump and
compressive strength in accordance with the Contract Documents. Soils testing laboratory
services and concrete field quality control testing will be provided by the CONTRACTOR.
Keep a daily written log of construction activities observed at the site on the days of part-time
inspection.
Issue and document field orders in writing per the Contract Documents. Submit copies to
OWNER.
Take photographs of construction in progress during each phase of the work. Compile and
maintain photograph prints as a history of the project.
1.2 Provide on-site inspection during rehabilitation work on existing concrete. Inspection services
conducted during concrete rehabilitation shall include verifying conformance to the Contract
-1-
Documents, keep a written log of rehabilitation activities, and take photographs of the
rehabilitation effort to document the Work.
TASK 2 - Contract Administration Services
The purpose of this task is to provide office and field support engineering services during
construction of the project. The ENGINEER will provide specialty inspection services at selected
stages for geotechnical, structural, mechanical, and electrical/instrumentation. Specific support
services to be provided by the ENGINEER during construction include the following:
2.1 Attend and conduct preconstruction meeting.
2,2 Attend weekly construction meetings, budgeted for approximately 1.5 hours per week,
assuming meetings vvill be conducted once per week for.9 months.
2.3 Review CONTRACTOR's submittals and shop drawings for conformance with the Contract
Documents. The labor estimate is based on review of submittals received after
CONTRACTOR has reviewed and stamped for conformance. Electrical submittals will be
reviewed by Subconsultant.
2.4 Assist the OWNER with technical responses to CONTRACTOR's request for information
(RFls), and questions from the field, and other CONTRACTOR requests.
2.5 Evaluate and prepare Change Order requests, if required.
2.6 Review CONTRACTOR's monthly payment requests and progress reports and provide
recommendations to the OWNER for progress payments,
2.7 Assist OWNER with the evaluation of the project at Substantial Completion, and provide the
punch list of items for completion with recommendation for progress payment. Provide
assistance during start-up and during the OWNER's initial operation of new and modified
facilities,
2.8 Assist OWNER in preparation of project close-out and final inspection report including
verification of completion on the final punch list items.
TASK 3 - Record Drawings
The purpose of this task is to provide record drawings representative of the "As Constructed"
project. Three (3) paper copies of "Half-Size" (11" x 17") Record Drawings shall be furnished.
Record drawings shall also be provided to the City in electronic format on CD-ROM.
TIME OF COMPLETION
The proposed engineering services shall coincide with construction of the Project. It is anticipated
that construction will proceed over an approximate 12 month schedule from February, 2004 through
February, 2005. Actual construction time and scheduling will need to be adjusted according to the
CONTRACTOR's actual schedule for completing the work. Record drawings will be completed
following the construction period.
-2-
COMPENSATION
The not-to-exceed limit for engineering fees for the work described above is $79,372. A breakdown
of the estimated engineering hours and other costs is presented in Exhibit A. The estimate assumes
a 12 month construction schedule. The ENGINEER will invoice for this monthly on an hourly rate
basis in accordance with ENGINEER's standard fee schedule in effect at the time the work is"
completed. A copy of ENG INEER's current fee schedule is attached for reference. Outside services
for subconsultant work and other direct costs shall be reimbursed at cost plus 10 percent mark-up.
Travel and subsistence will be charged at cost. The ENGINEER shall not exceed the amount
defined for the services of this Task Order No.3 without written authorization from the OWNER.
EFFECTIVE DATE
IN WITNESS WHEREOF, duly authorized representatives ofthe OWNER and the ENGINEER have
signed in confirmation of this Task Order No. 3 with the effective date this day of
of 2004.
CITY OF MERIDIAN
PUBLIC WORKS (OWNER)
By:
Public Works
By:
By:
Mayor Tammy DeWeerd
Attest:
William G.c'Berg Jr.
City Clerk
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:r::
.CAROLLO ENGINEERS, PC
FEE SCHEDULE
As of March 1, 2003
Boise, Idaho
Engi neers/Scientists (E/S)
E/S I
E/S II
E/S III
E/S IV
E/S V
E/S VI
E/S VII
E/S VIIl
Partner
Engineering Aides (EA)
EAI
EAIJ
EA III
EAIV
EAV
EAVI
EA VII
Engineering Technicians (ET)
ETI
ETII
ETIII
ETIV
ETV-
ETVI
ETVII
ET VIII
Support Staff
Office Aides
Clerical
Word Processors
Project Equipment Communication Expense
Travel and Subsistence
Mileage
Subconsultant
Other Direct Costs
Expert Witness
This fee schedule is subject to annual revisions due to labor adjustments.
1:\Forms\Fee Schedule\Fee03.doc
Hourlv Rate
$80.00
92.00
112.00
125.00
131.00
151.00
165.00
179.00
185.00
43.00
61.00
76.00
107.00
NA
120.00
127.00
53.00
NA
NA
68.00
79.00
89.00
105.00
134.00
37.00
53.00
67.00
6.00
at cost
.36/mile
Cost + 10%
Cost + 10%
Rate x 2
1
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT
January 27,2004
ITEM NO,
G
REQUEST
Proposed Fees for Picnic Shelters at Chateau Park and Meridian Settler's Park
AGENCY
COMMENTS
CITY CLERK:
CITY Ef'\lGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLE RS I RRIGA TION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTH ER:
See ottoched
~5
yuY
pi ~
~k
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
, I'
Janudfy 22, 2btU'<< rh
MERIDIAN CITY COUNCIL MEETING
Department Reports
January 27,2004
ITEM NO. 0 ~ A - !
APPLICANT Finance Department - Stacy Kilchenmann
REQUEST Finance Report
AGENCY COMMENTS
CITY CLERK: See attached
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY AlTORNEY
CITY POLlCE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SEITLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
~LJ/
r.a
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
CITY of MERIDIAN
FINANCE REPORT
November 2003
Table of Contents
REPORT NAME
Long Term I nvestment Status
Investments and Cash
WWTP - Budget to Actual Comparison
WATER - Budget to Actual Comparison
Utility Sales Revenue Comparison
General Fund Expenditures - Budget to Actual Comparison
General Fund Revenue - Budget to Actual Comparison
Special Service Fund - Budget to Actual Comparison
Overtime Report for FY2004
Police Dept Monthly Overtime
Fire Dept Monthly Overtime
Vacant Position Report
Capital Purchases Report - General Fund
Capital Purchases Report - Enterprise Fund
Amendment
General Fund Summary
Special Service Fund Summary
Enterprise Fund Summary
Revenue & Expenditure' Reports from accounting software
1 of 51
RECEIVED
DEe 2 3 2003
City of Meridian
City Clerk Office
PAGE#
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19-20
21-51
CITY OF MERIDIAN
LONG TERM INVESTMENT STATUS
AS OF 11/30/2003
INTEREST BEARING ACCOUNTS
PORTFOLIO DISTRIBUTION
I!!l Government Bonds
D Certificates of Deposit
.I!!l Advisor Money Market
EI Checking
III Money Market
I!lWells Fargo Bond Reserve
III Idaho State Pool
CASH & INVESTMENT TYPE - NET YIELD
0.04
0.035
0.03
0.025
0.02
0.015
0.01
0,005
o
ll/J .' ~~ ro.~<?' ~'t-o'"
~o-c< 'Qo' 0" OCl~ ~~
,co'" 0' ~~'\tI:i c,"C' ~
A<!1'O ...otl:i \>" ,coe
e'" CI~ ~o
o~ ~~
G c.O
",e 0'
e"- ~o
e'" "",e
~~ ,;"...'l-
~o-c< :coO
~'( ,~~
$579,313
Investment Account Balance
by Fund
$1,104,096
$1,415,263
$3,693,130
D General Fund
II Cap Improve Fund
Iiill Enterprise Fund
El Fire Truck Fund
II Latecomer Fund
II Special Service Fund
II Park Impact Fees
2 of 51
CITY OF MERIDIAN
INVESTMENTS AND CASH
11/30/2003
INTEREST RATE HISTORY
5.00%
4.00%
C
...J 3.00%
~ 2.00%
1.00%
0.00%
.~'\. .~~ .~"' .~".1
:~l 1>-<:\ 1>-<:\ !.~
~ ~~ !.~ ~~
c,0 ':,~ ~_qp
<:)0 ,
.~~ .~"' .~~ ,~"' .~".1 ,~"' ,~~ .~~
&~ 1>-~ ~0 ~~ ,:),}- 13' 13' 13'
~-q ~ ':,~ ~ ~o; :$''0 '!<..~ #
~ ~e oc, ,:-.0
~0-q ~O
MONTH
Investment Income - Budget to Actual Comparison
$1,400,000
$1,200,000
$1,000,000
$800,000
$600.000
$400.000
$200.000
$0
General
Capital Projects Special Service
Enterprise
COMPARISON - INVESTMENT & CASH BALANCES
$35,000,000
$30,000,000
$25.000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
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CITY OF MERIDIAN
VACANT POSITION REPORT
AS OF November 30, 2003
Date
Department Job Position Filled New Vacant
Crime Prevention Specialist 10/1/03 FT
Corporal (Strolberg) 11/112003
Eric Strolberg Police Lieutenant (Bowman) 1111/2003 7/15/2003
Tracy Basterrechea Police Lieutenant (Overton) 1111/2003 9/1/2003
Corporal (Basterrechea) 11/1/2003
Patrol Officer Basic 10/1/2003
Patrol Officer Intermed 10/1/2003
Patrol Officer Advance 10/1/2003
Patrol Officer Basic 71112004
Patrol Officer Intermed 7/112004
Patrol Officer Advance 711/2004
SRO Mnt View 10/1/2003
SRO Elementary 10/1/2003
Operator II
FT Water Connection & Service Coor
15 - 20 Seasonal Part-Time Seasonal 10/1/2003 Varies
Lisa Larsen Scorekeeper 11111/2003
Candy Gibson Volleyball Official 11/18/2003
S Harvey Lute Basketball Official 11/10/2003
Debbie Fuller Volleyball Official 11/11/2003
Wade Parbs Basketball Official 11/13/2003
Groundskeeper I 1011/2003
PT Office Assistant
Staff Engineer or Engineer Tech I or II 10/1/2002
Water Field !inspector II 1011/2003
Water Field !inspector II 10/1/2003
CIS Rep (Cooke)
CIS Rep (Virnig)
Operator III (Schoonover)
Workperson (Arnold)
13 of 51
Carryforward BUDGET PURCHASES Bud to Act
Dept Acct Description FY2003 for FY2004 FY2004 YTD Variance Notes
1310 94300 Mayor computer replacement 1,260 1,066.00 194.00 replace
1840 92401 Centennial Park " 0,00 need to amend to Parks Dept
1840 96001 City Hall space study 50,000 6,842.00 43,158,00 capital improvement funds
1910 94300 Computer #1552 (Kristy) 1,350 1,066.00 284.00 replace
1910 94300 Computer #1553 (Steve) 1,350 1,066.00 284,00 replace
1940 94300 Computer #1204 (Alana) 1,350 1 ,350,00 replace
2110 94100 vehicle 40,000 40,000.00 enhancement #1
2110 94100 vehicle 40,000 40,000.00 enhancement #2
2110 94100 replace 97 Ford K9 34,000 34,000.00 replace
2110 94100 replace 98 Ford K9sgt 34,000 34,000,00 replace
2110 94100 replace 98 Ford Sgt 34,000 34,000.00 replace
2110 94100 replace 00 Impala pU 34,000 34,000,00 replace
2110 94300 computers (2) 4,300 1,066.00 3,234.00 enhancement #4
2110 94400 glock gun 525 525.00 enhancement #3
2110 94400 furniture for 2 3,275 3,275.00 enhancement #4
2123 94400 3 glock guns 1,575 1,575.00 enhancement #1
2123 94400 3 glock guns 1,575 1,575.00 enhancement #2
2124 94400 records cabinet 3,817 3,817.00 0,00 enhancement #7
2210 92300 Fire Station #3 2,700 718.00 1,982.00 carryforward
2210 93302 Opllcom two 9,000 7,590.00 1,410.00 enhancement #5
2210 94120 Engine Station III 380,300 380,300.00 enhancement #2
2210 94200 Fire Station #3 furniture 23,000 8,838.85 14,161.15 carryforward
2210 94300 Mobile Data Terminals 7,500 7,500.00 enhancement #4
2210 94400 Thermal Imaging Unit 12,000 12,000,00 enhancement #1
2210 94600 Fire Station #3 phone 5,000 5,000.00 carryforward
5200 93405 Storey Park Development 295,382 886.80 294,495.27 carryfolWard
5200 94100 New vehicle 5,464 3,305.77 2,158.66 canyfolWard
5200 94300 computer replacement 1,260 1,066.00 194.00 replace
5200 96156 Adventure Land Island Phase I 100,000 50,000 150,000.00 enhancement #5
5200 96900 Borup Property Purchase 182,400 182,400,00 enhancement #13
5200 96902 Bear Creek Development 115,000 44,980.03 70,019.97 canyforward
5200 96903 Settlers Phase#1 Development 196,154 96.07 196,057.93 canyforward
5200 96904 Settlers Park Youth Baseball 150,000 150,000,00 enhancement #6
5200 96910 Centennial Park 30,000 45,000.00 8,173.40 66,826.60
5200 96920 Kiwanis Park 76,000 76,000.00 enhancement #4
5200 96921 Lochsa Falls PAL Soccer 160,000 160,000,00 enhancement #7
5200 96922 Parkstone Park Design Docs 11,000 11,000.00 enhancement #10
5200 96923 Autumn Faire Park Design 11,000 11,000.00 enhancement #11
0.00
General Fund TOTAL Capital for FY2004 772,700.50 1,381.837.00 90,577.92 2.063,959.58
CITY of MERIDIAN
FY2004 Budget to Actual Capital Outlay
GENERAL FUND
YTD 11/30/2003
14 of 51
Carryforward BUDGET PURCHASES Bud to Act
Dept Acct Description from FY2003 for FY2004 FY2004 YTD Variance Notes
PW 3200 94100 Pickup camper shells 4,000 4,000.00 enhancement #1
PW 3200 94100 New Pickup 19,000 19,000.00 enhancement #2
PW 3200 94100 New Pickup 19,000 19,000.00 enhancement #2
PW 3200 94300 GIS Server 35,000 35,000.00 enhancement #3
PW 3200 94300 GIS Software 45,000 45,000.00 enhancement #3
PW 3200 94300 GPS unit 5,500 5,500.00 enhancement #4
PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace
PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace
MUBS 3300 92100 New Front Counter 5,780 5,779.82 carryforward
MUBS 3300 94300 Computer replacement 1,360 1,360.00 replace
MUBS 3300 94300 Server replacement 6,500 6,500,00 replace
Water 3400 94300 Computer replacement 1,500 1,066.00 434.00 replace
Water 3410 93301 Telemetry upgrades 20,000 4,620.00 15,380.00 enhancement #3
Water 3410 93510 Urban Renewal 100,000 3,939.00 96,061.00 enhancement #5
Water 3410 94100 New Pickup 19,000 19,000.00 enhancement #2
Water 3410 94400 Well security upgrades 50,000 50,000.00 enhancement #3
Water 3410 96111 Water Tower upgrade 15,271 15,270.75 Oec03 expected completion date
Waler 3490 96133 Well #22 remediation 125,000 125,000.00 enhancement #3
Water 3490 96140 Water Line Extensions 219,218 2,410,000 120,461.47 2,508,756.28 enhancement #5
Water 3490 96149 Well #24 land purchase 18,993 50,000 2,676.38 66,316,13 enhancement #3
Water 3490 96150 Well #25 439,291 1,327.50 437,963.02 Dec04 expected completion date
Water 3490 96157 Well #26 223,000 150,000 373,000.00 enhancement #6
Water 3490 96158 Well #27 200,000 300,000 500,000.00 enhancement #6
WWTP 3510 92100 Enclose & Heat 2 Garage Bays 15,000 15,000.00 enhancement #2
WWTP 3510 93510 Urban Renewal Projects 100,000 100,000.00 enhancement #7
WWTP 3510 94300 computer #3548 replacement 1,500 1,066.00 434.00 replace
WWTP 3510 94300 computer #3730 replacement 1,500 1,066.00 434.00 replace
WWTP 3510 94300 computer #3003 replacement 1,500 1,066.00 434.00 replace
WWTP 3510 94400 Bld9 Wash Barrier 1,500 1 ,500.00 enhancement #2
WWTP 3510 94400 Temp Work Enclosure 2,500 2,500.00 enhancement #2
WWTP 3510 94400 relocation GUnset#1 30,000 30,000.00 enhancement #2
WWTP 3510 94400 Digester Sludge Mixer 24,500 24,500.00 enhancement #2
WWTP 3510 94400 Blower Bldg Cooling installation 15,000 15,000.00 enhancement #2
WWTP 3510 94400 Digester condensate removal equipment 10,000 10,000,00 enhancement #2
WWTP 3510 94400 Control Bldg fumace 4,000 2,036.00 1,964.00 enhancement #2
WWTP 3510 96160 Gas Monitoring Project 15,191 475.00 14,715.75 Sep04 completion dale
WWTP 3520 94400 SCADA @ 5 Lift Stations 25,000 25,000.00 enhancement #4
WWTP 3520 96144 Ashford LS generator 50,000 50,000.00 enhancement #4
WWTP 3590 93505 Sewer Line Installation 100,867 490,000 88,624.00 502,242.79 enhancement #7
WWTP 3590 96151 Design WWTP plant buildout 103,692 1,600,000 50,003.42 1,653,689,03 enhancement #5
WWTP 3590 96155 Waste Thickener Project 331,905 191,914.77 139,989.88 May04 completion date
WWTP 3590 96159 Centrate Basin Project 200,000 200,000.00 carryforward
WWTP 3590 96162 Black Cat Trunk Sewer 562,495 6,000,000 21,011.33 6,541,483.67 enhancement #6
WWTP 3590 96163 Black Cat lift station 0.00 included with accoun!#96162
WWTP 3590 96164 Headworks,Blower#3,Nitrification Basin 1,650,000 545.33 1,649,454.67 enhancement #5
WWTP 3590 96165 N, Slough Sewer Trunk 1,020,000 1,020,000.00
Enterprise TOTAL Capital for FY2004 2,435,700,99 14,405,860.00 494,030.20 16,347,530.79
CITY of MERIDIAN
FY2004 Budget to Actual Capital Outlay
ENTERPRISE FUND
YTD 11/30/2003
15 of 51
CITY OF MERIDIAN
FY2004 POTENTIAL BUDGET AMENDMENTS
as of 12/23/2003
ENTERPRISE FUND - approved budget changes
Fund Dept Debit Credit Descrip
ENTERPRISE $ - $ ~ $ - ITransfer To (From) Fund Balance
GENERAL FUND - approved bUdget changes
extra funds need to purchase 16.1 acres rather than 15.0 acres (funded from
1 parks $ 17,400 Impact Fees)
1 parks $ 17,400 park impact fees to fund extra $ needed to purchase land
1 parks $ 45,000 transfer capital for Centennial Park to Parks Dept from Admin
1 admin $ 45,000
GENERAL FUND $ 62,400 $ 62,400 $ - ITransfer To (From) Fund Balance
ITEMS UNDER CONSIDERATION
1 police $ 2,500 vest replacements - PD must replace 4 defective vests
1 Finance $ 2,500 transfer operating money to personnel for IT Intern wages
1 Finance $ 2,500 transfer operating money to personnel for IT intern wages
50 P&Z $ 49,765 transfer Personnel&Operating costs for FT Code Enforcement
50 CodeEnf $ 49,765 officer from P&Z to Code Enforcement Division
TOTAL $ 54,765 $ 52,265 $2,500 I
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CITY of MERIDIAN
FINANCE REPORT
December 2003
Table of Contents
REPORT NAME
Long Term I nvestment Status
Investments and Cash
WWTP - Budget to Actual Comparison
WATER - Budget to Actual Comparison
Utility Sales Revenue Comparison
General Fund Expenditures - Budget to Actual Comparison
General Fund Revenue ~ Budget to Actual Comparison
Special Service Fund - Budget to Actual Comparison
Overtime Report for FY2004
Police Dept Monthly Overtime
Fire Dept Monthly Overtime
Vacant Position Report
Capital Purchases Report - General Fund
Capital Purchases Report - Enterprise Fund
Amendment
General Fund Summary
Special Service Fund Summary
Enterprise Fund Summary
Revenue & Expenditure Reports from accounting software
1 of 1
"1 ~
l.. l
, ,<
~;!ty OfMeridjan
,-,ltu {'tI"l,1. Off"
, .or "'-. "'~ nee
PAGE#
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19-20
21-49
CITY OF MERIDIAN
FY2004
LONG TERM INVESTMENT STATUS
AS OF 12/31/2003
$1,658,170
INTEREST BEARING ACCOUNTS
PORTFOLIO DISTRIBUTION
$2,923,559
$2,448,997
$11,795,249
Ii Government Bonds
o Certificates of Deposit
l!iiIAdvisor Money Market
o Checking
III Money Market
Iij] Wells Fargo Bond Reserve
I'Ii!Ildaho Slate Pool
CASH & INVESTMENT TYPE. NET YIELD
0.04
0.035
0.03
0.025
0.02
0.015
0.01
0.005
o
~l"
o~
~~
~
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$1,008,071
$1,418,546
$3,784,871
Investment Account Balance
by Fund
$580,729
o General Fund
II Cap Improve Fund
II Enterprise Fund
o Fire Truck Fund
il Latecomer Fund
Ii Special Service Fund
11II Park Impact Fees
1 of 1
CITY OF MERIDIAN
FY2004
INVESTMENTS AND CASH
12/31/2003
4.00%
3.50%
C 3.00%
.J 2.50%
W 2.00%
- 1.50%
>- 1_00%
0.50%
0.00%
.~"J .~"J .~"J
t&-<;:\ t&-<;:\ it
~.::> !.,oS ~'lj
')'lj <r.qf>
$1,400,000
$1,300,000
$1,200,000
$1,100,000
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
INTEREST RATE HISTORY
.~"J .~"J .~"J
j.,::::' t&-~ ~0
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/::)e<:i ~O Qe
MONTH
Investment Income - Budget to Actual Comparison
General
Capital Projects
Special Service
Enterprise
COMPARISON -INVESTMENT & CASH BALANCES
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
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CITY of MERIDIAN
UTILITY SALES REVENUE COMPARISON
for Period Ending 12/31/2003
$400,000
$350.000
$300,000
$250,000
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$150,000
$100,000
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WATER SALES REVENUE
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WWTP UTILITY SALES REVENUE
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CITY OF MERIDIAN
VACANT POSITION REPORT
AS OF December 31,2003
Date
Department Job Position Filled New Vacant
Crime Prevention Specialist 1 0/1/03 FT
Bo Bonner Corporal (Strolberg) 12/8/2003 111112003
Brian Lueddeke Patrol Offfcer Basic (Bonner) 12/8/2003
Jamie Leslie Patrol Sergeant (Terrell) 1/1/2004
Russ Terrell Patrol Officer (Leslie) 11/1/2003
Corporal (Basterrechea) 11/1/2003
William Stay Patrol Officer Basic 12/29/2003 10/1/2003
Christopher McGilvery Patrol Offfcer Intermed 12/29/2003 10/1/2003
Patrol Officer Advance 1 0/1/2003
Patrol Officer Basic 7/1/2004
Patrol Officer lntermed 7/1/2004
Patrol Offfcer Advance 7/1/2004
SRO Mnt View 10/1/2003
SRO Elementary 10/1/2003
Operator II I 10/1/20021
FT Water Connection & Service Coor I 10/1/20031 I
I Parks
15 . 20 Seasonal Part.Time Seasonal 10/1/2003 Varies
Groundskeeper I 10/1/2003
Inn::,.,
PT Office Assistant 1 10/1/2003 I
1 Public Works>.
Staff Engineer or Engineer Tech I or II 1 0/1/2002
Water Field linspector II 10/1/2003
Water Field linspector II 10/1/2003
..:...
CIS Rep (Cooke)
CIS Rep (Virnig)
..>:..
1
1
1
I
I 8/29/20031
1 1 0/22/20031
I
I
I
1
Wastewater .
Kyle Woodland
Brett Tramelli
Operator III (Schoonover)
Workperson (Arnold)
12/22/2003
12/8/2003
Deputy City Clerk (S Smith)
Receptionist (Hroma)
1 of 1
Carryforward BUDGET PURCHASES Bud to Act
Dept Acct Description FY2003 for FY2004 FY2004 YTD Variance Notes
1310 94300 Mayor computer replacement 1,260 1,066.00 194.00 replace
1640 92401 Centennial Park - 0.00 need to amend to Parks Dept
1840 96001 City Hall space study 50,000 6,842.00 43,158.00 capital improvement funds
1910 94300 Computer #1552 (KriSly) 1,350 1,066.00 284.00 replace
1910 94300 Computer #1553 (SIeve) 1,350 1 ,066.00 284.00 replace
1940 94300 Computer #1204 (Alana) 1,350 1,350.00 replace
2110 94100 vehicle 40,000 40,000.00 enhancement #1
2110 94100 vehicle 40,000 40,000.00 enhancement #2
2110 94100 replace 97 Ford K9 34,000 34,000.00 replace
2110 94100 replace 98 Ford K9sgt 34,000 34,000.00 replace
2110 94100 replace 98 Ford Sgl 34,000 34,000.00 replace
2110 94100 replace 00 Impala ptl 34,000 34,000.00 replace
2110 94300 computers (2) 4,300 1,066.00 3,234.00 enhancement #4
2110 94400 glock gun 525 525.00 enhancement #3
2110 94400 furniture for 2 3,275 3,275.00 enhancement #4
2123 94400 3 glock guns 1,575 1,575.00 enhancement #1
2123 94400 3 glock guns 1,575 1,575.00 enhancement #2
2124 94400 records cabinet 3.817 3,817.00 0.00 enhancement #7
2210 92300 Fire Station #3 2,700 1,926.10 773.90 carryforward
2210 93302 Opticom two 9,000 7,590.00 1,410.00 enhancement tm
2210 94120 Engine Station III 380,300 4,042.32 376,257.66 enhancement #2
2210 94200 Fire Station #3 furniture 23,000 9,515.16 13.484.84 carryforward
2210 94300 Mobile Data Terminals 7,500 8,084.63 (58463) enhancement #4
2210 94400 Thermal Imaging Unit 12,000 12,000.00 enhancement #1
2210 94600 Fire Station #3 phone 5,000 5,008.43 [6.43) carryforward
5200 93405 Storey Park Development 295,362 4,013.62 291,368.45 carryforward
5200 94100 New vehicle 5,464 3,555.77 1,908.66 carryforward
5200 94300 computer replacement 1,260 1 ,066.00 194.00 replace
5200 96156 Adventure Land I sland Phase I 100,000 50,000 150,000.00 enhancement #5
5200 96900 Borup Property Purchase 182,400 183,267.69 (867.89) enhancement #13
5200 96902 Bear Creek Development 115,000 65.772.69 49,227.31 carryforward
5200 96903 Settlers Phase#1 Development 196,154 96.07 196,057.93 carryforward
5200 96904 Settlers Park Youth Baseball 150,000 150,000.00 enhancement #fj
5200 96910 Centennial Park 30,000 45,000.00 8,173.40 66,826.60
5200 96920 Kiwanis Park 76,000 76,000.00 enhancement #4
5200 96921 Lochsa Falls PAL Soccer 160,000 2,925.25 157,074.75 enhancement #7
5200 96922 Parkstone Park Design Docs 11,000 11,000.00 enhancement #10
5200 96923 Autumn Faire Park Design 11,000 11,000.00 enhancement #11
0.00
General Fund TOTAL Capital for FY2004 772,700.50 1,381,837.00 319,960_33 1,834,577_17
CITY of MERIDIAN
FY2004 Budget to Actual Capital Outlay
GENERAL FUND
YTO 12/31/2003
1 of 1
Carryforward BUDGET PURCHASES Bud to Act
Dept Acct Description from FY2003 for FY2004 FY2004 YTD Variance Notes
PW 3200 94100 Pickup camper shells 4,000 4,000,00 enhancement #1
PW 3200 94100 New Pickup 19,000 19,000.00 enhancement #2
PW 3200 94100 New Pickup 19,000 19,000.00 enhancement #2
PW 3200 94300 GIS Server 35,000 35,000.00 enhancement #3
PW 3200 94300 G IS Software 45,000 45,000.00 enhancement #3
PW 3200 94300 GPS unit 5,500 5,500.00 enhancement #4
PW 3200 94300 Computer replacement 1,500 1,066,00 434.00 replace
PW 3200 94300 Computer replacement 1,500 1,066.00 434.00 replace
MUSS 3300 92100 New Front Counter 5,780 5,779.82 carryforward
MUBS 3300 94300 Computer replacement 1,360 1 ,360.00 replace
MUBS 3300 94300 Server replacement 6,500 6,500.00 replace
Water 3400 94300 Computer replacement 1,500 1 ,066.00 434.00 replace
Water 3410 93301 Telemetry upgrades 20,000 4,620.00 15,380.00 enhancement #3
Water 3410 93510 Urban Renewal 100,000 3,939.00 96,061.00 enhancement #5
Water 3410 94100 New Pickup 19,000 19,000.00 enhancement #2
Water 3410 94400 Well security upgrades 50,000 50,000.00 enhancement #3
Water 3410 96111 Water Tower upgrade 15,271 - 15,270.75 Oec03 expected completion date
Water 3490 96133 Well #22 remediation 125,000 125,000.00 enhancement #3
Water 3490 96140 Water Line Extensions 219,218 2,410,000 121,555,97 2,507,661.78 enhancement #5
Water 3490 96148 70,539 - 70,633.50 (94.21 ) carryforward
Water 3490 96149 Well #24 land purchase 18,993 50,000 23,279.98 45,712,53 enhancement #3
Water 3490 96150 Well #25 439,291 583.50 438,707.02 Oec04 expected completion date
Water 3490 96157 Well #26 223,000 150,000 373,000.00 enhancement #6
Water 3490 96158 Well #27 200,000 300,000 400.00 499,600.00 enhancement #6
WWTP 3510 92100 Enclose & Heat 2 Garage Bays 15,000 15,000,00 enhancement #2
WWTP 3510 93510 Urban Renewal Projects 100,000 100,000.00 enhancement #7
WWTP 3510 94300 computer #3548 replacement 1,500 1,066.00 434.00 replace
WWTP 3510 94300 computer #3730 replacement 1,500 1,066,00 434.00 replace
WWTP 3510 94300 computer #3003 replacement 1,500 1,066.00 434.00 replace
WWTP 3510 94400 Bldg Wash Barrier 1,500 1,500,00 enhancement #2
WWTP 3510 94400 Temp Work Enclosure 2,500 2,500.00 enhancement #2
WWTP 3510 94400 relocation Gunset#1 30,000 30,000.00 enhancement #2
WWTP 3510 94400 Digester Sludge Mixer 24,500 23,966.00 534.00 enhancement #2
WWTP 3510 94400 Blower Bldg Coolin9 installation 15,000 15,000.00 enhancement #2
WWTP 3510 94400 Digester condensate removal equipment 10,000 10,000.00 enhancement #2
WWTP 3510 94400 Control Bldg furnace 4,000 2,036.00 1,964.00 enhancement #2
WWTP 3510 96160 Gas Monitoring Project 15,191 475.00 14,715.75 Sep04 completion date
WWTP 3520 94400 SCADA @ 5 Lift Stations 25,000 25,000.00 enhancement #4
WWTP 3520 96144 Ashford LS generator 50,000 50,000,00 enhancement #4
WWTP 3590 93505 Sewer Line Installation 100,867 490,000 47,565.52 543,301.27 enhancement #7
WWTP 3590 96151 Design WWTP plant buildout 103,692 1,600,000 77,863.65 1,625,828.80 enhancement #5
WWTP 3520 96152 CreekCrossing Project 190,286 . 36,710.40 153,575.33 carryforward
WWTP 3590 96155 Waste Thickener Project 331,905 199,483.67 132,420,98 May04 completion date
WWTP 3590 96159 Centrate Basin Project 200,000 200,000.00 carryforward
WWTP 3590 96162 Black Cat Trunk Sewer 562.495 6,000,000 48,740.44 6,513,754.56 enhancement #6
WWTP 3590 96163 Black Cat flft station 0.00 included with account#96162
WWTP 3590 96164 Headworks,Blower#3,Nitrification Basin 1 .650,000 47,905.15 1,602,094.85 enhancement #5
WWTP 3590 96165 N. Slough Sewer Trunk 1,020,000 1,020,000.00
Enterprise TOTAL Capital for FY2004 2,696,526.01 14,405,860.00 716,153,78 16,386,232,23
CITY of MERIDIAN
FY2004 Budget to Actual Capital Outlay
ENTERPRISE FUND
YTD 12/31/2003
1 of 1
CITY OF MERIDIAN
FY2004 POTENTIAL BUDGET AMENDMENTS
as of 1/16/2004
ENTERPRISE FUND. approved budget changes
Item# F b- C d- D
und Dept De It re It escrip
ENTERPRISE $ - $ - $ - ITransfer To (From) Fund Balance
Item#
1
GENERAL FUND - approved budget changes (note: alreadv posted budget change)
extra funds need to purchase 16.1 acres rather than 15.0 acres (funded from
1 parks $ 17,400 Impact Fees)
1 parks $ 17,400 park impact fees to fund extra $ needed to purchase land
1 parks $ 45,000 transfer capital for Centennial Park to Parks Dept from Admin
1 admin $ 45,000
GENERAL FUND $ 62,400 $ 62,400 $ - ITransfer To (From) Fund Balance
2
Item#
1
2
3
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lransfer.()peratinmoneytoPersonnelforlfinternwagesU.......'...,...."...,...,.,.
:/2;500'.transfer'op'eratln"moneyto'pe'rsonnef'forit'jntern.'wages';:..',...., ,..,..' ,... '.
.'..;.49,765....'transferPerson.nela.Opeamngcosts'.foJ:F'rCodeEilt'orcement;:,;:....".....
.officerfrom'P&ZtocodeEnforcementbivls[onU' . ,.....
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100,265
$2,500
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"'>t< TX CO~ .,<MATION REPORT **
(
\.
AS OF JAN 28 '04 08:~~ PAGE.0i
CITY OF MERIDIAN
02
03
04
as
IJ6
B7
00
09
10
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15
16
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DATE TIME TO/FROM
01/28 08:08 PUBLIC WORKS
01/2808:10 12084664405
01/2808'128841159
01/2808'142088840744
01/28 08: 16 POLlCE DEPT
01/28 08: 18 8985501
01/28 08:20 LIBRRRY
01/28 08:22 92083776449
01/28 08: 24 208 388 6924
01/28 08:26 2088886854
01/28 08:28 208 895 0090
01/28 08: 30 ADA CTY DEVELMT
01/28 08:33 8885052
01/28 138: 35 CHERRY LANE
131/28 08:38 POST OFFICE
01/28 08' 41 IDAHO ATHLETIC C
01/28 08:43 [D PRESS TRIBUNE
01/28 08:45 2088886701
01/28 08:50 3810160
01/28 08:53 208 387 5393
MIWSEC PGS
01'24" 0M
01'27" 0<14
01'25" 004
01'25" 004
01'25" 004
01 ' 24" 004
1211'53" 1211214
01'24" 121M
1211' 52" 004
1211'24" 01214
01' 25" 13M
02'23" 1304
01' 24" 004
01'53" 004
02'24" 004
01'25" 1304
1211'25" 004
1211'25" 004
02'25" 004
01 '24" 004
MODE
EC--S
EC--S
EC--S
EC--S
EC--S
EC-S
EC--S
EC--S
EC--S
EC-S
EC--S
G3--S
EC--S
EC--5
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, January 27, 2004 at 7:00 p.m.
City Council Chambers
1_ Roll-call Attendance:
~ Shaun Wardle -.k.. Bill Nary
~ Charlie Rountree X Keith Bird
~ MayorTamiTiy de Weerd
2_ Pledge of Allegiance:
CMDlI
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
113
S,AWS
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
OK
3. Community Invocation by Shawn Reagan. Pastor at Church of God
Seventh Day: pn..re-,..fctL
4. Adoption of the Agenda: ~~V'-'-""
5. Consent Agenda:
A. Findings of Fact and Conclusions of Law for Approval: AZ 03-
023 Request for annexation and zoning of 11 acres from RUT to
R-8 zones for proposed Soda SprinQs Subdivision by JLJ
Enterprises, lnc_ - 2310 and 2384 East Victory Road:
er;z>fro~ 41 et.ht ~p(..,
B_ Findings of Fact and Conclusions of Law for Approval: PP 03-
027 Request for Preliminary Plat approval of 59 building lots and a
other lots on 11 acres in a proposed R-8 zone for proposed Soda
5nrinClS Subdivision by JU Enterprises. Inc. - 2310 and 2384
East Victory Road: J-d-
~~ <<.-0[ a~<J'o'G
C_ Findings of Fact and Conclusions of law for Approval: CUP
03.043 Request for a Conditional Use Permit for a Planned
Development for a mix of single-family detached residential lot
sizes and amenities for proposed Soda Sprinas Subdivision by
JLJ Enterprises, Jne. - 231 0 and 2384 East Victory Road:
~oN:. d..f a~
D. Findings of Fact and Conclusions of Law for Approval: VAR
03-019 Request for a Variance for an additional Time Extension for
recording of the Final Plat for Schwonkfelder Tire Subdivision
(fka Commercial Tire Subdivision) by Pinnacle Engineers, Inc. -
west of South Meridian Road and south of West Franklin Road: ~)-J?v~
Mcrid;"" CityCouo<il A,o:eod.-Jon=y21_2otW l'ae. ] of4
AJJ miWri.1o I'"=tcd.. pubU. ""'...nll' <h.>ll """""'. proptlty <>t"tho City ofM<<iditn
.Myoa.e-dmrlnJ: ~moddtion fDI'~ilili".rdu1c:d 10 WQJlIlCIIU atte1fOf"])(:.;UiUg8
ria.o<. """'''.1b. City C1<rlo;', Office >tS!t1l-4433 ..loM<4S hOU>< prior 10 !he publi< moWnfl.
** TX CONFIRMATION REPORT **
04
05
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16
17
18
19
20
21
22
23
24
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26
DATE TIME TO/FROM
01/23 15:02 3810160
01/23 15:04 PUBLIC WORKS
01/23 15:06 12084664405
01/23 15:13 8841159
01/23 15:15 2088840744
01/23 15:17 POLICE DEPT
01/23 15:19 8985501
01/23 15:21 LIBRARY
01/23 15:23 92083776449
01/23 15:25 208 388 6924
01/23 15:27 2088886854
01/23 15:29 ALL AMERICAN INS
01/23 15:31 208 895 0390
01/23 15:33 208 387 6393
01/23 15:35 ADA CTY DEVELMT
01/23 15:38 8885052
01/23 15:40 CHERRY LANE
01/23 15:42 POST OFFICE
01/23 15:45 IDAHO ATHLETIC C
01/23 15:47 887 0816
01/23 15:50 ID PRESS TRIBUNE
01/23 15:52 2088886701
01/23 15:57 Laurel
AS OF JAN 23 '04 15:58 PAGE. 01
MODE
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
G3--S
EC--S
EC--S
EC--S
EC--S
G3--S
EC--S
EC--S
EC--S
CITY OF MERIDIAN
MIN/SEC PGS
02' 17" 004
01'19" 004
06' 33" 004
01' 19" 004
01' 18" 004
01' 18" 004
01'18" 004
01'45" 004
01'18" 004
01'42" 004
01' 18" 004
01'18" 004
01' 18" 004
01' 18" 004
02'20" 004
01' 18" 004
01'42" 004
02'15" 004
01'18" 004
02'40" 004
01'18" 004
01' 18" 004
01'20" 004
CMDl1
060
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060
060
060
060
060
060
060
060
060
060
060
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060
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STATUS
OK
OK
OK
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OK
OK
OK
OK
OK
OK
OK
OK
---------------~---------------------------------~------------------------------------------
Vlt(l~L- ~ OS+ fV( ~ub\ lv WDtiCL.:~r"/tf)tAYl~~ ~
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Tuesday, January 27,2004 at 7:00 p.m.
City Council Chambers
1. Roll-calJ Attendance:
Shaun Wardle
Charlie Rountree
Bill Nary
Keith Bird
Mayor Tammy de Weerd
3. Community Invocation by Shawn Reagan, Pastor at Church of God
Seventh Day:
4. Adoption of the Agenda:
2. Pledge of Allegiance:
RECEIVED
26
City of Meridian
City Clerk Office
January 26,2004
William G. Berg, Jr.
City Clerk
33 East Idaho Street
Meridian, Idaho 83642
Re:
HOWELL-MURDOCH DEVELOPMENT CORP. / CEDAR
SPRINGS SUBDIVISION NO. 4/ FINAL PLAT - (FP-03-067)
Dear Will:
Regarding the above referenced matter, please find enclosed the original of the
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by
the Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a
Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the
attomey's office.
If you have any questions, please give me a call.
Very truly yours,
Wm. F. Nichols
z:\ Work\M\MeIidian\Meridian I 5360M\Cedar Springs Sub No.4 FP-03-0671Clerk FP Llr 0 1 26 04.doc
BEFORE THE MERIDIAN CITY COUNCIL
C/C 01/13/04
IN THE MATTER OF THE )
APPLICATION OF HOWELL- )
MURDOCH DEVELOPMENT )
CORP. FOR APPROVAL OF 61 )
BUILDING LOTS AND 22 OTHER )
LOTS ON 35.81 ACRES IN AN R-8 )
ZONE FOR CEDAR SPRINGS )
SUBDIVISION NO. 4, LOCATED )
APPROXIMATEL Y 'lot MILE WEST )
OF N. MERIDIAN ROAD ON THE )
SOUTH SIDE OF W. USTICK )
ROAD, IN THE NE 14 OF SECTION )
36, TAN., R.W., MERIDIAN, IDAHO )
)
CASE NO. FP-03-067
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council for Final Plat approval pursuant to
Meridian City Code ~ 12-3-7 on January 13, 2004, and the Council finding that the
Administrative Review is complete from Sonya Allen, Planner for the Planning and Zoning
Department, and Bruce Freckleton, Engineering Technician III, dated: City Council Date:
January 13,2004, to the Mayor, Council, and Planning and Zoning Commission, and that Anna
Powell Planning Director for the Planning and Zoning Department, commented at the January
13,2004 hearing, and the Council having considered the requirements ofthe preliminary plat the
Council takes the following action:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03-067)
Page 1 of5
IT IS HEREBY ORDERED THAT:
1. The Final Plat of Cedar Springs Subdivision No.4 "PLAT SHOWING CEDAR
SPRINGS SUBDIVISION NO_ 4, A PORTION OF THE W 11 OF THE NE ){ OF SECTION 36,
TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, MERIDIAN, ADA COUNTY,
IDAHO 2004, ll922-Drafting\dwg\ll922FP l.dwg, 11/24/03, HANDWRITTEN DATE: 11-25-
03, SHEET 1 OF 5, HOWELL-MURDOCH DEVELOPMENT CORP. - DEVELOPER, J-U-B
ENGINEERS, INe. - ENGINEERS", Howell-Murdoch Development Corporation, Developer, is
Conditionally Approved subject to those conditions of Staff comments as set forth in the
Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III,
and Sonya Allen PlalUler for the Planning and Zoning Department, dated: City Council Date:
January 13, 2004, listing 13 SITE SPECIFIC COMMENTS and 4 GENERAL
REQUIREMENTS, a true and correct copy of which is attached hereto marked Exhibit "A", and
consisting of three pages, and by this reference incorporated herein, and the reference to
agreement with the Staffreport conditions by Daren Fluke in his email dated January 13, 2004 to
Will Berg, is on file with the Clerk's office, and the additional requirements from the action of
the Council taken at their January 13, 2004 meeting as follows, to-wit:
1.1 Comply with the conditions of the Meridian Fire Department as
follows:
The following will be the requirements and/or concems to provide
minimum levels of fire protection for the proposed project:
1. That a fire-flow as required by the Intemational Fire Code is
provided to service the entire project. Fire hydrants shall be placed an
average of350' apart.
ORDER OF CONDITIONAL AFPROY AL OF FINAL PLAT / (FP-03-067)
Page 2 of 5
2. Acceptance of the water supply for fire protection will be by the
Meridian Water Department.
3. Final approval of the fire hydrant locations shall be by the
Meridian Fire Department. Additionally, intemal fire hydrants will be
required for the project.
4. The phasing plan may require that any roadway greater than
150' in length that is not provided with an outlet shall be required to
have a tum around_
5. All entrances and intemal roads shall have a tuming radius of
28' inside and 48' outside_
6. Operational fire hydrants and access roads are required before
combustible construction begins.
7. All building uses and processes to comply with the fire code in
effect at the time of construction.
8. No vertical obstructions or mature landscaping which
obstructions the outlets ofthe fire hydrant within 10'.
9. Vertical clearance for driveways shall be 13 '6", this may
affect tree placement in landscaping areas.
10. All fire lanes shall have a clear driving surface which is20'
wide available at all times.
1.2 Comply with the conditions of the Central District Health
Department as follows:
The Central District Health Department requires after written
approval from the appropriate entities are submitted, they can
approve this proposal for central sewage and central water; that
plans must be submitted to and approved by the Idaho Department
of Health and Welfare, Division of Envirorunental Quality for
central sewage and central water; that run-off is not to create a
mosquito breeding problem; and it is suggested that stormwater be
pretreated tlrrough a grassy swale prior to discharge to the
subsurface to prevent impact to groundwater and surface water
quality; that engineers and architects should obtain current best
management practices for stormwater disposal and design a
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03-067)
Page 3 of5
stonnwater management system that is preventing groundwater and
surface water degradation. Manuals for guidance:
1. State of Idaho Catalog Of Stonnwater Best Management
Practices For Idaho Cities And Counties_ Prepared by the Idaho
Division Of Environmental Quality, July 1997.
2. Stonnwater Best Management Practices Guidebook. Prepared
by City of Boise Public Works Department, May 2000.
2. The final plat upon which there is contained the Certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be
signed only at such time as:
1_ The Plat dimensions are approved by the City Engineer; and
2_ The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash has been issued
guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner
may request a regulatory taking analysis. Such request must be in writing, and must be filed with
the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter
at issue. A request for a regulatory takings analysis will toll the time period within which a
Petition for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT / (FP-03-067)
Page 4 of5
eight (28) days after the date of this decision and order, seek a judicial review as provided by
Chapter 52, Title 67, Idaho Code.
By action ofthe City Council at its regular meeting held on the
/3~
day of
d~_
, 2004.
BY:~
TamI
Mayor
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William G. Berg, Jr., Cit Clerk "c, 6' J ::
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Copy served upon Applicant, the Plaru{~f~J !MTw~~~ftment, Public Works Department,
and City Attorney. i'lt .~' < - \,\\ \\\\\11111/1//1/
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By. ~-:- /qL-fv - -~ . ,7- Dated:
-
Z:\Work\M\Meridian\Meridian 15360M\Cedal' Springs Sub No.4 FP-03-06710rderFP.doc
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03-067)
Page 5 of 5
MA YOR
Robelt D. Conie
( HUB OF TREASURE V ALLEY
A Good Place to Live
LEGAL DEPARTMENT
(208) 466-9272 . Fax 4664405
CITY COUNCtL MEMBERS
Tammy deWeerd
Keith Bird
Cherie McCandless
William L.M. NalY
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208) 888-4433 . FAX (208) 887-4813
City Clerk Office Fax (208) 888-4218
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 898-5500. Fax 887-1297
PLANNING AND ZONING
DEPARTMENT
(208) 884-5533. FAX 888-6854
STAFF REPORT:
City Council Date: January 13, 2004
To:
Mayor, City Council and PlalUling & Zoning Commission
(IIJ
Sonya Allen, Planner I /)_ \.
Bruce Freckleton, Senior Engineering Tech ~
Cedar Springs Subdivision No.4
From:
Re:
· Request for Final Plat Approval of Sixty-one (61) Single-family Residential
Building Lots and Twenty-two (22) Common Lots on 35.81 Acres in an R-8
Zone for Cedar Springs Subdivision No.4, by Howell-Murdoch Development
Corporation (File No. FP-03-067)
We have reviewed the above-referenced submittal and offer the following comments, as
conditions of approval. These conditions shall be considered in full, unless expressly
modified or deleted by motion of the Meridian City Council:
APPLICATION SUMMARY
The applicant, Howell-Murdoch Development Corporation, has requested approval for the
fourth phase of Cedar Springs Subdivision, located approximately t.4mile west of N. Meridian
Road on the south side of W. Ustick Road. This phase includes 61 single-family residential
building lots and 22 common lots on 35.81 acres of land. The subdivision will have a gross
density of 1.7 d.u./acre with a net density of3.2 d.u./acre.
The submitted final plat complies with the approved preliminary plat (PP-02-027). The
preliminary plat was approved under the name of Cedar Springs North Subdivision.
Staff recommends approval of the final plat for Cedar Springs Subdivision No.4, with the
comments and conditions stated in this repOlt.
LOCATION
The subject property is located approximately ~ mile west of N. Meridian Road on the south
side ofW. Ustick Road, in the NE Y4 of Section 36, TAN., R.l W.
SURROUNDING PROPERTIES
North: Rural residential/agricultural property, zoned RUT (Ada County).
EXHIBIT "A"
PAGE 1 OF 3
Planning & Zoning Commission/Mayor & City Council
Hearing Date: January 13, 2004
Page 2
South: Cedar Springs Subdivision, zoned R-4.
East: Rural residential/agricultural property, zoned RUT (Ada County).
West: Rural residential/agricultural property, zoned RUT (Ada County) and single-family
residential (Baldwin Park Sub.), zoned R-4.
SITE SPECIFIC REQUIREMENTS/FINAL PLAT
1. Applicant is to meet all tenns of the approved preliminary plat (PP-02-027) and non-
development agreement (lnst. No. 103192357).
2. Submit compaction test results to the Meridian Building Department for any building
pads within lots receiving engineered backfill.
3. Any drainage areas (detention/retention basins) must be designed to ensure that water
will percolate or discharge within a period of time not to exceed 24 hours for all stonns
up to and including a 100-year stonn event. Side slopes within drainage areas shall not
exceed 3: 1.
4. Street signs are to be in place, water system shall be approved and activated, pressurized
irrigation system approved and activated, drainage lots constructed, perimeter fencing
installed, and road base approved by the Ada County Highway District prior to applying
for building pem1its. All development improvements shall be installed and approved
prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount
of 110% will be required for aU fencing, pathways, landscaping, pressurized irrigation,
sanitary sewer, water, etc., prior to signature on the final plat.
5. Landscaping is approved per the landscape plan dated 10/24/03.
6_ Sanitary sewer service and municipal water to this development shall be via extensions
from mains being installed in previous phases. Applicant will be responsible to construct
the sewer and water mains to and through this proposed development, thereby making
them available to adjacent properties. Subdivision designer to coordinate main sizing and
routing with the Public Works Department. Applicant shall execute City of Meridian
standard fonn of easements, for any mains that are required to provide service.
7. Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as detelmined during the plan review process, prior to
signature on the final plat per Resolution 02-374.
8. Developer shall coordinate mailbox locations with the Meridian Post Office.
9. The applicant has indicated that this phase will be a continuation of the Settler's
Irrigation District pressure irrigation system being installed in previous phases. The City
of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water. If a creek or well source is not available, a single-point connection to the
FP -n3-067 Cedar Springs No4, FP
Planning & Zoning Commission/Mayor & City Council
Hearing Date: January 13,2004
Page 3
culinary water system shall be required. If a single-point connection is utilized, the
developer shall be responsible for the payment of assessments for the common areas prior
to signature on the final plat by the Meridian City Engineer.
10. Complete the Certificate of Owners and accompanying Acknowledgment.
11. Add "REAL POINT OF BEGINNING" text to thee 1/16th Comer shown on sheet 3 ofS.
12. Please add or revise the following plat notes:
Complete the recording information lines of plat note 12, 13, and 16.
13. Staffs failure to cite specific ordinance provisions or tenns of the approved preliminary
plat does not relieve Applicant of responsibility for compliance.
GENERAL REQUIREMENTS
1. Tile all irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting,
crossing or lying adjacent and contiguous to the area being subdivided per City
Ordinance 12-4-13. Submit written continuation of plan approval from the appropriate
inigationldrainage district, or lateral users association to the Public Works Department.
2. Remove any existing domestic wells and/or septic systems within this project from their
domestic service per City Ordinance Section 9-1-4 and 9-4-8. (Wells may be used for
non-domestic purposes such as landscape irrigation.)
3. Install 2S0-watt and 100-watt, high-pressure sodium streetlights at locations designated
by the Public Works Department. Street light contractor shall obtain an approved design
and pennit from the Public Works Department prior to commencing installations.
3. Replace any tree over four (4) inch caliper that is removed from the property with an
equivalent number of caliper inches of trees. (Required landscape buffer trees will not be
considered as replacement trees for those trees that have to be removed.)
4. Coordinate with the Meridian Public Works Department and the Meridian City/Rural Fire
Department to detennine fire flow requirements. Provide a letter from the Fire
Department stating required fire flow requirements prior to final plat approval.
RECOMMENDATION
Staff recommends approval of the final plat, with the above stated comments and conditions.
FP -03-067
Cedar Spring. No4. FP
RECEIVED
JAN 2 6
City of Meridi.~n
City Clerk OffIce
January 26,2004
William G. Berg, Jf.
City Clerk
33 East Idaho Street
Meridian, Idaho 83642
Re:
SIX POINT DEVELOPMENT, LLC / P ARKW A Y SUBDIVISION /
FINAL PLAT - (FP-03-066)
Dear Will:
Regarding the above referenced matter, please find enclosed the original of the
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by
the Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a
Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the
attorney's office.
If you have any questions, please give me a call.
Very truly yours,
Wm. F. Nichols
Z:\ Work\M\Meridian\Meridian 15360M\Parkway Sub FP-03-066\Clerk FP Ltr 01 2604.doc
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
APPLICATION OF SIX POINT
DEVELOPMENT, LLC FOR
APPROVAL OF 14 BUILDING
LOTS AND 4 OTHER LOTS ON 6
ACRES IN AN R-4 ZONE FOR
P ARKW A Y SUBDIVISION,
LOCATED APPROXIMA TEL Y y,;
MILE WEST OF N. MERIDIAN
ROAD ON THE SOUTH SIDE OF
W. USTICK ROAD, IN THE NE %
OF SECTION 1, T.3N., R.IW.,
MERIDIAN, IDAHO
C/C 01/13/04
)
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. FP-03-066
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council for Final Plat approval pursuant to
Meridian City Code S 12-3-7 on January 13,2004, and the Council finding that the
Administrative Review is complete from Sonya Allen, Planner for the Planning and Zoning
Department, and Bruce Freckleton, Engineering Technician III, dated: City Council Date:
January 13, 2004, to the Mayor, Council, and Planning and Zoning Commission, and that Anna
Powell Planning Director for the Planning and Zoning Department, and Richard Cook,
commented at the January 13, 2004 hearing, and the Council having considered the requirements
of the preliminary plat the Council takes the following action:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT 1 (FP-03-066)
Page 1 of5
IT IS HEREBY ORDERED THAT:
1. The Final Plat of Parkway Subdivision "PLAT OF PARKWAY SUBDIVISION,
A PORTION OF THE NE Y<I OF SECTION I, T.3N., R.IW., B.M., MERIDIAN, ADA
COUNTY, IDAHO 2004, 30507 \30507-PLT CSM 12/01103, SHEET 1 OF 2, STAMPED
DATE: DEC 012003, HANDWRITTEN DATE: 12/1/03, SIX POINT DEVELOPMENT, LLC
_ DEVELOPER, BRIGGS ENGINEERING, INe. - CONSULTING ENGINEERS", Six Point
Development, LLC, Developer, is Conditionally Approved subject to those conditions of Staff
comments as set forth in the Memorandum to the Mayor and City Council from Bruce
Freckleton, Engineering Technician III, and Sonya Allen Planner for the Planning and Zoning
Department, dated: HEARING DATE: January 13,2004, listing 14 SITE SPECIFIC
COMMENTS and 7 GENERAL REQUIREMENTS, a true and correct copy of which is attached
hereto marked Exhibit "A", and consisting of four pages, and by this reference incorporated
herein, and the additional requirements from the action of the Council taken at their January 13,
2004 meeting as follows, to-wit:
1.1 For clarification from the City Council meeting of January 13,
2004:
The design and construction plans submitted to the Public Works
Department did not include sufficient information on the drainage
basins to determine whether the basins will be usable open space.
The applicant will supply the missing information. If the
information reveals that stormwater drainage will result in the
drainage basin becoming a "wet" pond, and therefore not usable
for open space, the applicant will need to develop usable open
space elsewhere in the subdivision. If alternative open space is
required, the applicant will consult with, and obtain approval from,
City staff before submitting the final plat for approval.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03-066)
Page 2 of 5
1.2 Comply with the conditions of the Meridian Fire Department as
follows:
The following will be the requirements and/or concerns to provide
minimum levels of fire protection for the proposed project:
1. That a fire-flow of 1,000 gallons per minute be available to
service the entire project. Fire hydrants shall be placed an average of
500' apart.
2. Operational fire hydrants and temporary or permanent street
signs are required before combustible construction begins.
3. Acceptance of water supply for fire protection is contingent
upon acceptance of the water system by the City of Meridian for water
quality.
4. All radii shall be 28' inside and 48' outside radius.
1.3 Comply with the conditions of the Central District Health
Department as follows:
The Central District Health Department requires after written
approval from the appropriate entities are submitted, they can
approve this proposal for central sewage and central water; that
plans must be submitted to and approved by the Idaho Department
of Health and Welfare, Division of Environmental Quality for
central sewage and central water; that run-off is not to create a
mosquito breeding problem; and it is suggested that stormwater be
pretreated through a grassy swale prior to discharge to the
subsurface to prevent impact to groundwater and surface water
quality; that engineers and architects should obtain current best
management practices for stormwater disposal and design a
stormwater management system that is preventing groundwater and
surface water degradation. Manuals for guidance:
1. State ofIdaho Catalog Of Stormwater Best Management
Practices For Idaho Cities And Counties. Prepared by the Idaho
Division Of Environmental Quality, July 1997.
2. Stormwater Best Management Practices Guidebook. Prepared
by City of Boise Public Works Department, May 2000.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT I (FP-03-066)
Page 3 of 5
2. The final plat upon which there is contained the Certification and signature of the
City Clerk and the City Engineer verifYing that the plat meets the City's requirements shall be
signed only at such time as:
1. The Plat dimensions are approved by the City Engineer; and
2. The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash has been issued
guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner
may request a regulatory taking analysis. Such request must be in writing, and must be filed with
the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter
at issue. A request for a regulatory takings analysis will toll the time period within which a
Petition for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code ~ 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review as provided by
Chapter 52, Title 67, Idaho Code.
ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT I (FP-03-066)
Page 4 of5
By action ofthe City Council at its regular meeting held on the
13-P5
day of
J~r
,2004.
SEAL
.,. r?_
William G. Berg, Jr., City Clerk %. '1.: <=-Qu.s- ,rf> 0 $
\ {)uf r 1S'"\ . .......:f- ,,"
";II --, .a ~,.. "
Copy served upon Applicant, the Plaftn~tl,fli.nmZf:mi~\'Department, Public \\.\wkM'D'~<<rtment,
and City Attorney. {"'i .:1'\\\ ....,......\\~~ OF E/YID/"I',I'.
;::;::'" c} 0o~OFVt)'; ~-t- %
/ 2 ~ ~ ~
By: -c:/td&-.-: ft.~ ~. Dated: /-tl-tJ1-- ~ ~
By:
Attest:
Z:\Work\M\Melidian\Meridian I 5360MlCedar Springs Sub No.4 FP.03-06110rderFP,doc
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03~066)
Page 5 of5
MAYOR
Robert D. Conie
HUB OF TREASURE V ALLEY
A Good Place to Live
LEGAL DEPARTMENT
(208} 466.9272 . Fax 466-4405
CITY COUNCIL MEMBERS
Tammy deWeerd
Keith Bird
Chelie McCandless
William L.M. Nal)'
CITY OF MERIDIAN
33 EAST IDAHO
MERIDIAN, IDAHO 83642
(208} 888-4433' FAX (208) 887-4813
City Clerk Office Fax (208) 888-4218
PUBLIC WORKS
BUILDING DEPARTMENT
(208) 898-5500. Fax 887-1297
PLANNrNG AND ZONING
DEPARTMENT
(208) 884-5533 - FAX 888-6854
STAFF REPORT:
Hearing Date: January 13, 2004
From:
Mayor, City Council and Platming & Zoning Commission
<'If.
Sonya Allen, Assistant City Planner () ~
Bruce Freckleton, Senior Engineering Tech ~
To:
Re:
Parkway Subdivision
. Final Plat approval of Fourteen (14) Single-Family Residential Building
Lots and Four (4) Common Lot on 6 Acres in an R-4 Zone, by Six Point
Development, LLC (File No. FP-03-066).
We have reviewed the above referenced submittals and offer the following comments, as
conditions of approval. These conditions shall be considered in full, unless expressly
modified or deleted by motion of the Meridian City Council:
APPLICATION SUl\1MARY
The applicant, Six Point Development, LLC, has applied for Final Plat approval of 14 single-
family residential building lots and 4 common lots on 6 acres of land for Parkway Subdivision.
The zoning designation for the proposed subdivision is R-4 (Low Density Residential). This
subdivision will have a gross density of 2.33 d.u./acre and a net density of 3.51 d.u.!acre.
The common area lots within the subdivision are landscape/open space/drainage lots. The
pressurized irrigation system within this development is to be owned and maintained by the
N ampa & Meridian Irrigation District.
The submitted final plat is in compliance with the approved preliminary plat.
Staff recommends approval of the final plat for Parkway Subdivision with the comments and
conditions stated in this report.
LOCATION
Parkway Subdivision is located approximately % mile west of N. Meridian Road on the south
side ofW. Ustick Road, in the NE % of Section 1, T.3N., R.1 W.
EXHIBIT "A"
PAGEIOF4
Planning & Zoning Commission/Mayor & City Council
Hearing Date: January 13, 2004
Page 2
SURROUNDING PROPERTIES
North: City Park (across Ustick Rd.), zoned L-O.
South: Salisbury Subdivision, zoned R-4.
East: Strasser Subdivision, zoned R4 & RUT (Ada County).
West: Rural residential/agricultural property, zoned RUT (Ada County).
SITE SPECIFIC COMMENTS I FINAL PLAT
1. Applicant is to meet all terms of the approved preliminary plat (PP-03-022).
2. The applicant has indicated that the Nampa & Meridian Irrigation District will own and
maintain the pressure irrigation system within this development. The City of Meridian
requires that pressurized irrigation systems be supplied by a year-round source of water.
If a creek or well source is not available, a single-point connection to the culinary water
system shall be required. If a single-point connection is utilized, the developer shall be
responsible for the payment of assessments for the common areas prior to signature on
the final plat by the Meridian City Engineer.
3. All fencing shall be reduced to three feet in height within twenty feet of the right-of-way.
4. Revise landscape plan as follows:
. "Red Twig Dogwood" needs to be min. 2 gaL size
5. Street signs are to be in place, water system shall be approved and activated, pressurized
irrigation system approved and activated, drainage lots constructed, fencing installed, and
road base approved by the Ada County Highway District prior to applying for building
permits. All development improvements, including perimeter fencing, irrigation, and
landscaping shall be installed and approved prior to obtaining certificates of occupancy.
A letter of credit or cash surety in the amount of 110% will be required for all fencing,
Landscaping, pressurized irrigation, amenities, sanitary sewer, water, etc., prior to
signature on the final plat.
5. Sanitary sewer service to this site shall be via a main line extension from an existing main
in the Salisbury Lane Subdivision. The applicant will be responsible to construct the
sewer main to and through this proposed development. Subdivision designer to
coordinate main sizing and routing with the Public Works Department. Applicant shall
execute City of Meridian standard forms of easements, for any mains that are required to
provide service.
6. Municipal water service to this site shall be via a main line extension from existing mains
in W. Ustick Road and Salisbury Lane Subdivision. The applicant will be responsible to
construct the water mains to and through this proposed development. Subdivision
FP-03-0GG Stafrrcport
Planning & Zoning Commission/Mayor & City Council
Hearing Date: January 13,2004
Page 3
designer to coordinate main sIzmg and routing with the Public Works Department.
Applicant shall execute City of Meridian standard forms of easements, for any mains that
are required to provide service.
7. Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as determined during the plan review process, prior to
signature on the final plat per Resolution 02-374.
8. Developer shall coordinate mailbox locations with the Meridian Post Office.
9. Correct the spelling of the word "Easement" above Lot 5, Block 1, and adjacent to Lot
12, Block 1.
10. Correct the distance discrepancy in the north and south sides of Lots 6 & 9, Block 1.
11. Please add or revise the following plat note(s):
(13.) The bottom elevation of house footings shall be set a minimum of 12-inches
above the highest established normal groundwater elevation.
12. Please submit all updated groundwater/soils monitoring data to the Public Works
Department for review. Any drainage areas (detention/retention basins) must be designed
to ensure that water will percolate or discharge within a period of time not to exceed 24
hours for all storms up to and including a 100-year storm event. Side slopes within
drainage areas shall not exceed 3:1. The project engineer should pay close attention to
the results of field studies determining the groundwater, soil type & and characteristics
during the design and construction phases. The engineer shall be required to certify that
the street centerline elevations are set a minimum of 3-feet above the highest established
normal groundwater elevation. This is to ensure that the bottom elevation of the crawl
spaces of homes is at least I-foot above groundwater.
13. Dimension, and cOlTectly label the Hunter Lateral Easement. Applicant shall provide
evidence to the Public Works Department, prior to final plat signature, that access will be
provided to the irrigation clean-out boxes that will be installed in the back yards of 4 lots.
Access shall be stipulated in the subdivision's CCR's.
14. Staff's failure to cite specific ordinance provisions or terms of the approved preliminary
plat does not relieve the Applicant of responsibility for compliance.
GENERAL REQUIREMENTS
1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting,
crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per
City Ordinance 12-4-13. Plans will need to be approved by the appropriate
irrigation/drainage district, or lateral users association (ditch owners), with written
FP-03-066 Staffrepon
Planning & Zoning Commission/Mayor & City Council
Hearing Date: January 13, 2004
Page 4
approval or non-approval submitted to the Public Works Department. If lateral users
association approval can't be obtained, plans will be reviewed and approved by the
meridian City Engineer prior to final plat signature
2. Any existing domestic wells and/or septic systems within this project will have to be
removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells
may be used for non-domestic purposes such as landscape irrigation.
3. Two-hundred-fifty and IOO-watt, high-pressure sodium streetlights will be required at
locations designated by the Public Works Department. All streetlights shall be installed at
subdivider's expense. Typical locations are at street intersections and/or fire hydrants.
Final design locations and quantity are determined after power designs are completed by
Idaho Power Company. The street light contractor shall obtain design and permit from
the Public Works Department prior commencing installations.
4_ Compaction test results must be submitted to the Meridian Building Department for all
building pads receiving engineered backfill, where footing would sit atop fill material.
5 Applicant's engineer will be required to submit a signed, stamped statement certifying
that all street finish centerline elevations are set a minimum of three feet above the
highest established normal groundwater elevation.
6. Coordinate fire hydrant placement with the City of Meridian1s Water Works
Superintendent.
7. Any tree over 4" in caliper that is removed from the property shall be replaced by
installing additional trees, being the equivalent number of caliper inches of trees that
were removed. Required landscaping trees will not be considered as replacement trees for
those trees that have to be removed.
STAFF RECOMMENDATION
Staff recommends approval of the final plat for Parkway Subdivision with the above stated
comments and conditions.
FP.03-066
S tafT "'Port
FEB 0 4
City Of rv!eridian
BEFORE THE CITY COUNCIL OF THE CITY OF iVJERIDIAN City Clerk Office
IN THE MATTER OF TI-IE
REQUEST FOR CONDITIONAL
USE PERMIT TO CONSTRUCT A
25,000 SQUARE FOOT BUILDING
WI1'I-1 A DRIVE UP 'VINDOW IN A
GNZONEFORDEVONPARK
SUBDIVISION NO.1 & 2,
LOCA TED ON THE NORTH SIDE
OF FAIRVIE'W APPROXIMATELY
A Y2 MILE \VEST OF LOCUST
GHOVE ROAD (PHYSICAL
ADDRESS IS 824 E. FAIRVIEW
AVENUE), MERIDIAN, IDAHO
HOPKINS FINANCIAL SERVICES,
INC.,
APPLI CANT
C/C 0 1/13/04
Revised per CICO 1/27/04
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Case No. CUP-03-055
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
DECISION AND ORDER
GRANTING CONDITIONAL USE
PERMIT
The above entitled conditional use permit application baving come before the City
Council on January 13, 2004, at the hour of7:00 p.m., at Meridian City Hall, 33 East Idaho
Street, Meridian, Idaho, and Anna Powell Planning Director for the Planning and Zoning
Department, and Doug Tamura, appeared and testified, and the City Council having duly
considered the evidence and the record in this matter and the Recommendations to City Counci I
Issued by the Planning and Zoning Commission \vho conducted a public hearing and the Council
having heard and taken oral and written testimony, and having duly considered the malter, the
City Council hereby makes the following Findings of Fact, Conclusions of Law and Decision and
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PEH.MIT
PAGE 1 OF 19
Order to-wit:
FINDINGS OF FACT
]. A notice of a public heal'ing on the conditional use permit was published for two
(2) consecutive weeks prior to the said public hearing scheduled for January 13,2004, before the
City Council, the first publication appearing and written notice having been mailed to property
owners or purchasers of record within three hundred feet (300') of the external boundaries oCtile
property under consideration more thanfi fteen (15) days prior to said hearing and with the notice
of public hearing baving been posted upon the property under consideration more than one week
before said hearing and the copies of all notices were made available to newspaper, radio and
television stations as public service announcements; ancl the matter having been duly considereel
by the City Council at the January 13,2004 public hearing; and the applicant, affected property
oWllers, and government subdivisions providing services within the planning jurisdiction of the
City of Meridian, having been given full opportunity to express comments and submit evidence.
2. There has been compliance with all notice and hearing requirements set Corth in
Idaho Code ~67-6509, 6512, and Meridian City Code ~~ 11-15-5 and 11-17-5 <1S evidenced by
the Affidavit of Mailing, and the Affidavit of Publication and Proof of Posting filed 'vvith the staff
report.
3. This proposed development request isin C-N zone, ancl by reason of the
provisions of the Meridian City Code 9 11-17-4, a public hearing was required before the City
Coullcil on this application.
4. Tile property is located on the north side of Fairview approximately a Vz mi Ie west
FINDrNGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 2 OF 19
of Locust Grove Road (physical address is 824 E. Fairview A venue), Meridian, Idaho.
5. The owner of record of the subject property is Fairview Lakes, LLC, and they
have submitted an affidavit of legal interest to allow the submittal for the planned development.
6. Applicant is Hopkins Financial Services, Inc.
7_ The subject property is currently zoned C-G. Said zoning districts are defined
within the City of Meridian Zoning and Development Ordinance, Section 11-7-2.
8. The proposed application requests a conditional use permit for construction of a
new 25,000 s.L retail building with a drive-up window in the C-G zone within the Fairview
Lakes developmellt. Drive-up windo\vs in the City of Meridian Zoning and Development
Ord i nance reg u ires a Conditional Use Perm it be obtai ned. (M eridian Ci ty Zon i ng and
Development Ordinance, Section 11-8-]).
9. The proposed application is in compliance with the Meridian Comprehensive
Plan.
10. The use proposed within the subject application will in fact, constitute a
conditional use as determined by City Ordinance.
I 1. The Meridian City Council takes judicial notice of its Zoning,
Subdivision and Development Ordinances codified at Titles] 1 and 12, Meridian City Code and
all current zoning maps thereof and the Comprehensive Plan of the City of Meridian, and Maps
and the Ord i nance esla bl i shi ng the Impact Area Boundary.
12. Giving clue consideration to the comment received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction public facilities and
services required by the proposed development will not impose expense upon the public if the
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 3 OF 19
following conditions of development are imposed and the following is also found to be required
to mitigate the effects of the proposed use and development upon services delivered by political
subdivisions providing services to the subject real property within the planningjurisdiction of the
City ofMericlian, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering stan- as
follows:
SITE SPECIFIC CONDITIONS
I. Applicant shall meet all of the requirements of the previously approved Development
Agreement, Preliminary Plat, Final Plat and CUP/PD, unless modified below.
2. No certificate of occupancy shall be issued for the proposed building until the final plat for
Devon Park Subdivision No.1 is recorded. (Per action of the City Council taken at their
January 27,2004 meeting.)
3. Ami n i m um 20. foot wi de landscape buffer shall be constructed adj acent to the west property
line, beginning approximately 150 feet north ofE. Fairview Avenue and extending to the
north boundary of the subject property. The buffer shall be designed in accordance 'vvith
MCC ]2-13-12, except that additional trees (beyond the] :35 feet ratio) shall be planted
adjacent to the building's west elevation.
4. The applicant shall comply with the condition of Sanitary Service Company to ,dlo\\' a
minimum of 60 feet drive on clearance to all waste receptacles_ The applicant shall
coordinate the design and location orthe trash receptacles with SSe.
5. In accordance with Condition #3 of the Devon Park Subdivision No. ] final plat, the (i'ontage
landscaping along E. Fairview Ave is required to be landscaped prior to the City Engineer's
signature on the final plat.
6. As proposed, the west building elevation shall be designed without any service or delivery
doors.
7. The drive.up window shall be relocated on the east elevation to allow for a minimum
stacking depth of 70 feet fi.Ol11 the window to the drive through lane entrance.
8. The 23-foot wide driveway aisles shown are not approved and shall be designed to comply
with MCC 1] -13-4.F (min. 25 feet).
FINDINGS OF FACT AND CONCLlISIONS OF LA \V AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 4 OF 19
9. A minimum offour (4) standard size handicap stalls and one (I) van-accessible stall shall be
provided to serve the proposed bui lding. Add at least one (1) more handicap parki ng sta II to
the Site Plan.
10. The "Honey Locust" tree species shown on the plan shall not be a thorned variety.
I ] - All internal parking planters that serve two rows of parking shall provide a minimum of two
trees, per MCC 12-13-11-3.E. The detailed landscape plan submitted with the Certificate of
Zoning Compliance application shall reflect this revision.
12. If the bui Iding is a multi-tenant structure, an application for a Planned Sign Program shal] be
submitted prior to any signage being approved for the site.
STANDARD CUP CONDITIONS
I. Certificate of Occupancy: All required improvements must be complete prior to obtaining a
Certificate of Occupancy for the proposed development. A temporary Certi ficate 0 fOccupancy
may be obtained by providing surety to the City in the form of a letter of credit or cash in the
amount of 110% of the cost of the required improvements (including paving, striping.
landscaping, and irrigation). A bid must accompany <lilY request for temporary occupancy_ Any
temporary occupancy will not exceed 60 days to complete the required improvements.
2. A Certificate of Zoning Compliance (CZC) and a Building Permit shall be obtained prior to the
start of construction.
3. Any drainage areas (detention/retention basins) must be designed to ensure that water will
percolate or discharge within a period of time not to exceed 24 hours for all storms up to and
including (j 1 OO-year storm event. Side slopes within drainage areas shall not exceed 3: 1.
4. Underground year-round pressurized irrigation must be provided to all lots within this
development. The City of Meridian requires that pressurized irrigation systems be supplied by a
year-round source of ,vater. Applicant shall be required to utilize any existing surface or well
water for the pri mar'y source. I fa surface 0 r well s ouree i s n ot a vai lable, a s ingl e-po i nt
connection to the culinary water system shall be required. I fa single-point connection is
uti lized, the developer shall be responsible for the payment of assessments for the common
areas prior to signature 011 the final plat by the Meridian City Engineer.
s. AU irrigation ditches, ]aterals or canals, exclusive of natural waterways, intersecti ng. crossi ng or
lying adj acent and contiguous to the area being subdi viclecl shall be ti led per Ci ty Ordi nance 12-
4-13. The ditches to be piped should be shown 011 the site plans. Plans will need to be
approved by the appropriate irrigation/drainage district, or lateral users association, with written
confirmation of said approval submitted to the Public Works Department.
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 5 OF 19
6. Submit compaction test results to the Meridian Building Department for al1 building pads within
lots receiving engineered backfill.
7. No signs are approved with the application. All signage requires separate permits_
8. All development and construction shall comply with the Americans with Disabi]ities Act.
9. All parking and circulation within the project shall be incompliance with MCC I] -13.
B. Adopt the Recommendations ofthe Meridian Fire Department as follows:
1. Commercial occupancies will require a fire-flow consistent with the Uniform Fire Code to
service the proposed project. Fire hydrants shall be placed an average of 400' apart.
2. The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom Sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. This cost of this installation is to be
borne by the developer.
3. Acceptance of the water supply for fire protection will be by the Meridian
Water Department.
4. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. The
proposed fLre hydrant 10catio11s will be submitted to the Public Works for plan review.
5. All roads and fire lanes shall have a turning radius of28' inside and 48' outside.
6. All access roads within the project shall have a clear driving surface with a minimum
width of 20' available at all times. The typical street width of 33' will be 81l0\Yecl to have
parking 011 bothsicles. The typical street with aminimum width of29' will be required to have
restricted parking to only one side.
7. Operational fire hydrants and temporary or permanent street signs are requ ired before combustib Ie
construction begins.
C. Adopt the Recommendations of Central District Health Department (CDHD) as follows:
1. This proposal can be approved for centra] sewage & centra] water after written
approval from appropri8te entities is submitted.
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 6 OF 19
2. The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & Welfare, Division of Environmental
Quality.
3. Run-off is not to create a mosquito breeding problem.
4. Devon Park I & II (plat) have not yet been approved by COHD.
O. Adopt the Recommendations of Ada County Highway District as follows:
1. On July 10,2002, the ACHD Commissioners acted on MAZ02-011/MCUP02-
OI4/[vIPP02-34/MPP03-006/0evon Park #1 and #2 (Fairview Lakes). The
conditions and requirements also apply to MCUP03-054.
E. Adopt the Recommendations 0 r Nampa & Meridian Irrigation District as follows:
I. A Land Use Change Application has been filed, all drainage has been approved
and the pressure inigation has been addressed. Therefore, no further comment is
required or necessary.
F. Adopt the Recommendations of Sanitary Service as follows:
1. The enclosure size appears adequate, however, drive on capability is not. 60'
minimum frontage clearance required.
13. It is found that the subject property is large enough to accommodate the requested
use and al] other required features. However, in order for the required landscape buffer between
the rctai I use and the ex i sti ng mobile home park to comply wi th the ord inance, it must be
widened. (See Site Specific condition #3.) This will involve a 5-foot shi ft adjacent to the
building and a IS-foot shift adjacent to the parking lot. Unless otherwise approved, this will
result in tbe removal of approximately 16 parking stalls adjacent to the west boundary.
There are 125 required parking stalls for Retail Building No. I and 30 stalls for
the future pad site, for a total of 155 stalls on Lot 1 and 2, Block 1 (the area west of N. Lakes
Ave). The applicant is proposing 218 parking stalls on these two lots. It is concluded that the site
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERlVIIT
PAGE 7 OF 19
is large enough to accommodate the proposed uses, even jf some parking must be removed to
provide for the required buffer on the west property line.
The other potential site modi fication relates to the condition 0 f Sani tary Service
Co. (SSC), who is requesting a "Hold" to be placed on the application until an alternative
location be identified for the trash enclosure. The applicant must coordinate the design and
location of the trash receptacles with SSe. (See Site Specific condition #4.).
14. The ctllTent Comprehensive Plan Land Use Map designates the property as "Mixed
Use Community". The Comprehensive Plan text policies of Chapter VII, including the requirement
lor all development to proceed through a CUP and allowing retail uses, are met with this plan. It is
founel that the proposed commercial/retail uses is harmonious with and in accordance with the
Comprehensive Plan.
15. It is founel that it has previously been determined that the proposed uses and site
configuration will be compatible with the generalneighborhoocl. The buffer bet\veen lhe land
uses on the west property line will be widened in order to comply withMCC 12-13-12-4. In
addition, it is found that the building design would be most compatible with Fairview Terrace
Estates mobile home park if the west elevation is constructed with no service doors. (See Site
Specific condition #6.) Doug Tamura has verbally informed Planning and Zoning that the west
elevation will not have any service or delivery doors.
16_ It is not anticipated that the revised project win have an adverse impact on other
properties within the vicinity. To mitigate any potential adverse impact, the applicant must
comply \vith the minimum buffers between laneluse widths.
17. It is found that lhe revised development plans will be adequately served by the
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 8 OF 19
essential public facilities and services. The applicant has already received approval for these
services as part of previous applications.
18. [t is found that the proposed use would not be detrimental to the economic welfare
of the community, nor would it create the need for any new facilities or services to be paid for by
the public that would be considered excessive. The use will actually be a net contributor to the
tax base and Job base of the City.
19. It is found that there will be similar levels of traffic and noise in the general
vicinity of the revised project '.vhen compared to the original project. It is further foulld that the
approval of the revised project will not lead to a major increase in smoke, fumes, glare, odors or
other disturbances that will be considered detrimental to the welfare of the City and the
subdivision's neighbors.
20_ It is found that the proposed use and vehicular approaches will not create
signi ficant interference with any traffic on the surrounding public streets. A traffic signal has
been approved for the intersection ofN. Lakes Avenue and E. Fairview Avenue, which should
enhance the movement and circulation of traffic in this area. Refer to the ACT-YO report for this
project for addl tional information.
21. That the proposed use will not result in the destruction, loss or damage of a
natura 1, scen i c or historic feature considered to be of maj or importance by issuance 0 f thls
conditional use. The Jackson Drain in Devon Park No.2 is being left open as an amenity of the
development. Existing trees greater than 4' caliper must be retained or mitigated for, if removed.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 9 OF 19
CONCLUSIONS OF LA W
1_ The City of Meridian shall exercise the powers conferred upon it by the "Local
Land Use Planning Act of 1975" hereinafter referred to for convenience as the "Act" codified at
Chapter 65, Title 67, Idaho Code (LC. 967-6503).
2. The Meridian City Council may exercise all the powers required and authorized
under the "Act" except the power to adopt ordinances by the establishment of a Planning and
Zoning Commission by ordinance pursuant to Idaho Code Section 67-6504 which the City
Council of the City of Meridian has established by the passage of the "City of Meridian Zoning
and Deve lopment Ord i nance" at Ti tIes Xl and XII, Chapter I, Meridian City Code.
3. As part ofa zoning ordinance the City Council can, subject to hearing and notice
provision required, provide for the process of special and/or conditional use permits which a
proposed use is othervvise prohibited by the terms of the ordinance but allowed with conditions
under the specific provisions of the ordinance which the City of Meridian has done in the
adoption of its zoning ordinances.
4. The City Council has the duty and responsibility to review the facts and
circumstances of each application for special use permit to determine prior to granting the same
that the evidential showing supports the finding that the following standards are met and that the
proposed development: (Meridian City Code 9 11-17-3)
a. That the site is large enough to accommodate the proposed use and all yards,
open spaces, parking, landscaping and other features as may be required by this Ordinance;
b. That the proposed use and development plan will be harmonious with the
Meridian Comprehensive Plan and in accordance with the requirements orthis Ordinance;
c. That the design, construction, operation and maintenance will be compatible with
other uses in the general neighborhood and with the existing or intended character of the general
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PER1VIIT
PAGE 10 OF 19
vicinity and that such use will not adversely change the essential character of the same area;
d. That the proposed use, if it complies with all conditions of the approval imposed,
will not adversely affect other property in the vicinity;
e. That the proposed use will be served adequately by essential public facilities and
services such as highways, streets, schools, parks, police and fire protection, drainage structures,
refuse disposal, water, sewer; or that the person responsible for the establishment of the proposed
conditional use shall be able to provide adequately any such services;
f. That the proposecluse will not create excessive additional cost for public
facilities and services and will not be detrimental to the economic welfare orthe community;
g. That the proposed use will not involve activities or processes, materials,
equipment and conditions of operation that will be detrimental to any persons, property or the
general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare or odors;
h. That the proposed use will have vehicular approaches to the property which shall
be so designed as not to create interference with traffic on sUfTounding public streets; and
i. That the proposed use wi 11 not result in the destruction, loss or damage of a
natural, scenic or historic feature considered to be of major importance.
5. Prior to granting a conditional use permit in the Mixed Use Community (C-G), a
public hearing shall be conducted with notice to be published and provided to property owners or
purchasers of record within three hundrecl feet (300') of the external boundaries of the land under
consideration for the conditional use permit all in accordance with the provisions of Meridian
City Code S I [-17-5 City of Meridian Zoning and Development Ordinance, which provides as
follows:
"Prior to approving a Conditional Use Permit, the applicant and the Commission and
Council shall follow notice and hearing procedures provided in Chapter 15 of this Title.
Provided, however, that conditional use applications for land in Old Town and in
industrial and commercial districts shall only be required to have one public hearing
which shall be held before the Planning and Zoning Commission; and after the
recommendation of the Commission is made, the application shall go before the City
Council without a public hearing and the Council may approve, deny, or modify the
recommendation of the Commission."
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 11 OF 19
6. Following the public hearing and within 45 days after the conclusion of the
pu bl ic hearing the Commission shal I, transm i tits recommendations to the M erid i an Ci ty Counei I
with supportive reasons. The Commission shall recommend that the application be approved.
approved with conditions or denied. The Commission shall ensure that any approval or approval
with conditions of an application shall be in accordance with Meridian Comprehensive Plan, City
of Meridian Zoning and Development Ordinance, and Idaho State law. (Meridian City Code S
11-17-6)
7. When the City Council approves a conditional use permit it may impose
conditions of that approval that reasonably:
.1\. Minimize adverse impact on other development;
B. Control the sequence and timing of development;
C. Control the duration of development;
D. Assure that the development is maintained property;
E. Designate the exact location and nature of the development;
F. Require the provision for on-site public facilities or services; and
G. Require more restrictive standards than those generally required, in this
Ordinance.
8. The City of Meridian has, by ordinance, established the Impact Area and the
Amended Comprehensive Plan of the City of Meridian, which was adopted Allgllst6, 2002,
Resolution No. 02-382 and Maps.
DECISION AND ORDER
GRANTING CONDITIONAL USE PERlvIIT SUBJECT TO CONDITIONS NO\V,
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GR>\NTlNG CONDITIONAL USE PERMIT
PAGE 12 OF 19
THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT
AND CONCLUSIONS OF LA W, the City Council does hereby ORDER and this does
Order that:
] - That the above named applicant is granted a conditional LIse permit for
construction ofa new 25,000 s.f. retail building wlth a elL'ive-up 'vvindow in the C-G zone withln
the Fairview Lakes development for Devon Park Subdivision No. I & 2 located on the north side
ofE. Fairview Avenue approximately a Y2 mile west of Locust Grove Road (physical address is
824 E. Fairview Avenue), Meridian, Idaho, subject to the following conditions of use and
development, subject to the following:
A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as
follows:
SITE SPECIFIC CONDITIONS
]. App]icant shall meet all of the requirements of the previously approved Development
Agreement, Preliminary Plat, Final Plat and CUP/PD, unless modified below.
2. No certi ficate 0 l' occupancy sha] I be issued for the proposed bu i ld ing ullti I the final plat for
Devon Park Subdivision No. ] is recorded. (Pcr action of the City Counciltakcn at thcir January 27,
2004 mccting.)
3. A minimum 20-foot wide landscape buffer shall be constructed adjaccnt to the \Nest property
line, beginning approximately 150 feet north of E. Fairview Avenue and extending to the north
boundary of the subject property. The buffer shall be designed in accordance with MCC 12-13-12,
except that additional trees (beyond the 1 :35 feet ratio) shall be planted adjacent to the building's
west elevation.
4. The applicant shall comply with the condition of Sanitary Service Company to allow a
minimum of 60 feet drive on clearance to all waste receptacles. The applicant shall coordinate the
design and location of the trash receptacles wi th SSe.
5. In accordance with Condition #3 of the Devon Park Subdivision No.1 final plat, the frontage
landscaping along E. Fairview Ave is required to be landscaped prim' to the City Engineer's signature
on the final plat.
FINDINGS OF FACT AND CONCLVSIONS OF LA \-\1 AND DECISION AND ORDER
GRANTING CONDITIONAL VSE PERMIT
PAGE ]3 OF]9
6_ As proposed, the west building elevation shall be designed without any service or delivery
doors.
7. The drive-up window sball be relocated on the east elevation to allow for a minimul1l
stacking depth of70 feet from the window to the drive through lane entrance.
8. The 23-foot wide driveway aisles shown are not approved and shall be designed to comply
with MCC 11-13-4.F (min. 25 feet).
9. A minimum 0 f four (4) standard size handicap stalls and one (1) van-accessib Ie stall shall be
provided to serve the proposed building. Add at least one (1) more handicap parking stall to the Site
Plan_
10. The "Honey Locust" tree species shown on the plan shall not be a thorned variety.
11. All internal parking planters that serve two rows ofparking shall provide a minimum of two
trees, per MCC 12-13-11-3 .E. The detailed landscape plan submitted with the Certi ficate 0 rZoni ng
Compliance application shall reOect this revision.
l2_ lfthe building is a multi-tenant structure, an application for a Planned Sign Program sh<lil be
submitted prior to any signage being approved for the site.
STANDARD CUP CONDITIONS
I. Certificate of Occupancy: All required improvements must be complete prior to obtaining a
Celiificate of Occupancy for the proposed development. A temporary Certi fi cate 0 f
Occupancy may be obtained by providing surety to the City in the form of a letter of credit
or cash in the amount of 110% of the cost of the required improvements (including paving,
striping, landscaping, and irrigation). A bid must accompany any request for temporary
occupancy. Any temporary occupancy will not exceed 60 days to complete the required
improvements.
2. A Certificate of Zoning Compliance (CZC) and aBuilding Permit shall be obtained prior to the
start 0 f construction.
3. Any drainage areas (detention/retention basins) mLlst be designed to ensure that water will
percolate or discharge \vithin a period of time not to exceed 24 hours for all storms up to and
including a 1 OO-year storm event. Side slopes within drainage areas shall not exceed 3: I.
4. Underground year-round pressurized irrigation must be provided to all lots \vlthin this
development. The City of Meridian requires that pressurized irrigation systems be supplied by a
year-round source of water. Applicant shall be required to utilize any existing surface or well
water for the primary source. I fa surface 0 r well source is not a vai lable, a single-point
connection to the culinary water system shall bel' equired. I fa single-po int c onnecti on is
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 14 OF 19
utilized, the developer shall be responsible for the payment of assessments for the common
areas prior to signature on the final plat by the Meridian City Engineer.
5. All irrigation ditches, laterals or canals, exclusive of natura] waterways, intersecting, crossing or
lying aclj acent and cont i guous to the area bei ng subdivided shall be ti I ed per City Ord inance 12-
4-13. The ditches to be piped should be shown on the site plans. Plans will need to bc
approved by the appropriate irrigation/drainage district, or lateraluscrs association, with \vritten
confirmation of said approval submitted to the Public Works Department.
6. Submit compaction test results to the Meridian Building Department for all building pads within
lots recei ving engi neered backfill.
7. No signs are approved with the application. All signage requires separate permits.
8. All development and construction shall comply with the Americans with Disabilities Act.
9. All parking and circulation within the project shall be incompliance with MCC 11-13.
B. Adopt the Recommendations of the Meridian Fire Department as follows:
1_ Commercial occupancies will require a fire-now consistent with the Uni form Fire Code to
service the proposed project. Fire hydrants shall be placed an average of 400' apart.
2. The fire depanment requests that any future signalization installed as the result of the
developmcnt of this project be equipped with Opticom Sensors to ensure a safe and efficient
response by fire and cmergency medical service vehicles. This cost of this installation is to be
borne by the developer.
3. Acceptance of the water supply for fire protection \vi]1 be by the Ivleridian
Water Depm1ment.
4. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. The
proposed fire hydrant locations will be submitted to the Public Works for plan review.
5. All roads and fire lanes shall have a turning radius 0[28' inside and 48' outside.
6. All access roads within the project shall have a clear driving surface with a minimum
width of 20' availab]e at all times. The typical street width of 33' will be allowed to have
parking 011 both sides. The typical street with a minimum width of29' will be required to have
restricted parking to only one side.
7. Operational fire hydrants and temporary or permanent street signs are required before
combustible construction begins.
FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 15 OF 19
C. Adopt the Recommendations of Central District Health Department (CDHD) as foHows:
1. This proposal can be approved for central sewage & central water after written
approval from appropriate entities is submitted.
2. The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & Welfare, Division of Environmental
QuaIl ty.
3. Run-off is not to create a mosquito breeding problem.
4. Devon Park I & II (plat) have not yet been approved by CDHD.
D. Adopt the Recol1lmendations of Ada County Highway District as follo\\'s:
l. On July ]0,2002, the ACHD Commissioners acted on MAZ02-01IliVlCUP02-
o 14/MPP02-34/MPP03-006/Devon Park #1 and #2 (Fairview Lakes). The conditions and
requirements also apply to MCUP03-054.
E. Adopt the Recommendations ofNampa & Meridian Irrigation District as follows:
1. A Land Use Change App]ication has been filed, all drainage has been 8pproved
,md the pressure i rrigati on has been addressed. There fore, no further comment is reg u i rcd
or necessary.
F. Adopt the Recommendations of Sanitary Service as follows:
1. The enclosure size appears adequate, however, drive on capability is not. 60'
minimum frontage clearance required.
I The conditions shall be reviewable by the Council pursuant to rVleridian City Code
~11-17-9.
3. The above conditions are concluded to be reasonable and the applicant shall meet
such requirements as a condition of approval of the app! ication for a conditional use perm it.
4. That the City Attorney draft an Order Granting Conditional Use Permit
111 accordance with this Decision, which shall be signed by the Mayor and City Clerk and thcn <l
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PER1\lIT
PAGE 16 OF 19
copy served by the Clerk upon the applicant, the Planning and Zoning Department, the Public
Works Department and any affected party requesting notice.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
holder must commence the use as permitted in accordance with the conditions of approval,
satisfy the requirements set forth in the conditions of approval, acquire building permi ts and
commence construction of permanent footings or structures on or in the ground. In this context
"structures" shall include sewer and water lines, streets or building construction. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. If the completion date specified for the project is exceeded, the
conditional use application shall become null ancl void. However, the applicant may submit an
application for a time extension on thc project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion of tile
project. For projects requiring platting, the final plat must be recorded within this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. In the event that the development is made in successive contiguous segments or
multiple phases, such phases shall be constructed within sllccessive intervals of one year from the
original date of approval by the council. Iftbe successive phases are not submitted within one
year intervals, the concl i tional approval of the future phases shall be null and void. (MCC 11-17-
4.8.)
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 17 OF 19
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body or the City of'
Meridian, pursuant to Idaho Code 9 q7-6521 an affected person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of the
conditional use permit approval may within twenty-eight (28) days after the date of this decision
and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
2 7 'f'~
By action of the City Council at its regular meeting held on the
day 0 f
.-:-
V~F,2004.
ROLL CALL
COUNCILMAN Sl-IAUN WARDLE
VOTED ~
COUNCILMAN BILL NAR Y
VOTED_~
COUNCILMAN CHARLIE ROUNTREE
VOTED~
COUNCILMAN KEITH BIRD
VOTED~
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 18 OF 19
MA YOR TAMMY de WEERD (TIE BREAKER)
DATED: 1- L? -c;f-
VOTED
MOTION:
APPROVED: X
DISAPPROVED:
Attest:
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William G. Berg, Jr., City Clerk ~-;. 'Q.1 ~ ' b;?:!':'~
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Copy served upon Applicant, Planning and ZBfiingtOl!)J~~hment, Public Works
Depmtlllcnt and the City Attorney.
BydAuv~ ~~ 9-
City Clerk
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Dated:
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FINDINGS OF FACT AND CONCLUSIONS OF LA W AND DECISION AND ORDER
GRANTING CONDITIONAL USE PERMIT
PAGE 19 OF 19
BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN
IN THE MATTER OF THE
REQUEST FOR CONDITIONAL
USE PERMIT TO CONSTRUCT A
25,000 SQUARE FOOT BUILDING
WITH A DRIVE UP WINDOW IN A
C-N ZONE FOR DEVON PARK
SUBDIVISION NO.1 & 2,
LOCATED ON THE NORTH SIDE
OF FAIRVIEW APPROXIMATELY
A Y2l\-'lILE 'VEST OF LOCUST
GROVE RAOD (PHYSICAL
ADDRESS IS 824 E. FAIRVIEW
AVENUE), MERIDIAN, IDAHO
HOPKINS FINANCIAL SERVICES,
INC,
APPLI CANT
C/C 01/13/04
Revised per C/C 01/27/04
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Case No. CUP-03-0SS
ORDER GRANTING
CONDITIONAL USE PERMIT
I. This matter coming before the City Council on January 13, 2004, under the
provisions of Meridian City Code ~ 11-17-4 for final action on conditional Lise permit application
and the Council having received and approving the Recommendation or the Planning and Zoning
Commission the Council takes the following action:
2. That the above named applicant is granted a conditional use permit for
construction ofa new 25,000 s.f. retail building with a drive-up window in the C-G zone within
ORDER CONDITIONAL USE PERtvlIT
(CUP-03-0SS)
PAGE 1 OF 7
the Fairview Lakes development for Devon Park. Subdivision No. I & 2 located on the north side
ofFairview approximately a I'zlllile west of Locust Grove Road (physical address is 824 E.
Fairview Avenue), Meridian, Idaho, subject to the following conditions of use and developmcnt:
A Adopt the Recommendations of the Planning and Zoning and Engincering stall as
rollows:
SITE SPECIFIC CONDITIONS
I. Applicant shall meet all of the requirements of the previously approved Development
Agreement, Preliminary Plat, Final Plat and CUP/PD, unless modified below.
2. No certificate of occupancy shall be issued for the proposed building until the final plat for
Devon Park Subdivision No. I is recorded. (Per action of the City Council taken at their
January 27,2004 meeting.)
3. A III in im UI11 20- foot wide I andscape buffer shall be constructed adj acent to the west property
line, beginning approximately 150 feet north of E. Fairview Avenue and extending to the
north boundary of the subject property. The buffer shall be designed in accordance with
MCC 12-13-12, except that add i tional trees (beyond the 1:35 feet ratio) sha II be p I anted
adj accn t to the building's west elevation.
4. The applicant shall comply with the condition of Sanitary Service Company to allo\\ a
minimulll of 60 feet drive on clearance to all \vaste receptacles. The applicant shall
coordinate the design and location orthe trash receptacles with SSe.
5. In accordance with Condition #3 ofthe Devon Park Subdivision No. I final plat, the frontage
landscaping along E. Fairview Ave is required to be landscaped prior to the Ci ty Engineer's
signature on the final plat.
6. As proposed, the west building elevation shall be designed without any service or delivery
doors.
7. The c!J'ive-up window shall be relocated on the east elevation to allow for a 1111111mU11l
stacking depth of 70 feet from the window to the drive through lane entrance.
8. The 23-foot wide driveway aisles shown are not approved and shall be designed to comply
\\lith MCC 11-13-4.F (min. 25 feet).
ORDER CONDITIONAL USE PERMIT
(CUP-03-055)
PAGE 2 OF 7
9. A minimum offour (4) standard size handicap stalls and one (1) van-accessible stall shall be
provided to serve the proposed building. Add at least one (l) more hand icap park i ng sta lito
the Site Plan.
] O. The "Honey Locust" tree species shown on the plan shall not be a thorned variety.
1 I. All internal parking planters that serve two rows of parking shall provide a minimum oftwo
trees, perMCC 12-13-11-3.E. The detailed landscape plan submitted with the Certificate of
Zoning Compliance application shall rcilect this revision.
1 2. [f the build i ng is a multi -tenant structure, an application for a Plan ned Si gn Program shall be
submitted prior to any signage being approved for the site.
STANDARD CUP CONDITIONS
1. Certificate of Occupancy: All required improvements must be complete prior to obtaining a
Certificate of Occupancy for the proposed development. A temponlry Certificate of Occupancy
may be obtained by providing surety to the Cityin the form of a letter of credit or cash in thc
amount of 110% of the cost of the required improvements (including paving, striping.
landscaping, and irrigation). A bid must accompany any request for temporary occupancy. Any
temporary occupancy will not exceed 60 days to complete the required improvemcnts.
2. A Certificate of Zoning Compliance (CZC) and a Building Permit shall be obtained prior to the
start of construction.
3. Any drainage areas (detention/retention basins) must be designed to ensure that \vater will
percolate or discharge vvithin a period of time not to exceed 24 hours for all storms up to and
including a 1 OO-year storm event. Side slopes within drainage areas shall not exceed 3:1.
4. Underground year-round pressurized irrigation must be provided to all lots within this
development. The City of Meridian requires that pressurized ilTig8tion systems be supplied by a
year-round source of water. Applicant shall be required to utilize any existing surface or well
\vater for the primary source. I fa surface orwell source is not available, a single-point
connection to the culinary water system shall be required. I fa single-point connection is
uti I ized, the developer shall be responsib Ie for the payment 0 r assessments for the common
areas prior to signature on the final plat by the Meridian City Engineer.
5. All ilTigation d itches, laterals or canals, exclusive of natural waterways, intersecti ng, crossi ng or
lying adjacent and contiguous to the area being subdi vided shall be tiled per City Ordinance 12-
4-13. The ditches to be piped should be shown on the site plans. Plans will need to be
approved by the appropriate irrigation/drainage district, or lateral users association, with written
confirmation of said approval submitted to the Public Works Department.
ORDER CONDITIONAL l.JSEPERlVIIT
(CUP-03-0SS)
PAGE 3 OF 7
(J. Submit compaction test results to the Meridian Building Department for all building pads within
lots recci villg engi neered back fi I l.
7. No signs are approved with the application. All signage requires separate permits.
8. All development and construction shall comply with the Americans with Disabilities Act.
9. AU parking and circulation within the project shall be incompliance with MCC 11-13.
B. Adopt the Rec0111lnendations of the Meridian Fire Department as follows:
I. Commercial occupancies will require a fire-flow consistent with the Uniform Fire Code to
service the proposed project. Fire hydrants shall be placed an average of 400' apart.
2. The fire department requests that any future signalization installed as the result of the
development of this project be equipped with Opticom Sensors to ensure a safe and efficient
response by fire and emergency medical service vehicles. TillS cost ofthls installation is to be
bome by the developer.
3. Acceptance of the water supply Cor fire protection will be by the Meridian
Water Department.
4. Final Approval of the fire hydrant locations shal1 be by the Meridian Fire Depal-tmenl. The
proposed fire hydrant locations will be submitted to the Public Works for plan revie\v.
5. All roads and fire lanes shall have a turning radius of28' inside and 48' outside.
6. All access roads within the project shall have a clear driving surface with a minimum
width of 20' available at aU times. The typical street width of 33' wi II be allowed to have
parking on both sides. The typical street with a minimum width 0[29' will be required to have
restricted parking to only one side.
7. Operational fire hydrants and temporary or permanent street signs are required before combustible
construction begins.
C. Adopt the Recomlllendations orCentrnl District Hcalth Department (CDHD) ns follows:
]. This proposal can be approved for central sewage & central \vater after written
approval from appropriate entities is submitted.
ORDER CONDITIONAL USE PERlVIIT
(CUP-03-055)
PAGE40F7
2. The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & Welfare, Division of Environmental
Qual ity.
3. Run-off is not to create a mosquito breeding problem.
4. Devon Park I & II (plat) have not yet been approved by CDHD.
D. Adopt the Recommendations of Ada County Highway District as follows:
1. On.luly 10,2002, the ACHD Commissioners acted on IvlAZ02-01 ]/rvICUP02.
OI4iMPP02-34/MPP03-006/Devon Park #1 and #2 (Fain-iew Lakes). The
conditions and requirernents also apply to iVlCUP03-()54.
E. Adopt the Recommendations ofNampa & Meridian Irrigation District as follo\vs:
L A Land Use Change Application has been filed, all drainage has been approved
and the pressure irrigation has been addressed. Therefore, no further comment is
required or necessary.
F. Adopt the Recommendations of Sanitary Service as follows:
I. The enclosure size appears adequate, however, drive on capability is not. 60'
minimum frontage clearance required.
3. The above conditions are concluded to be reasonable and the applicant shall meet
stich requirements as a condition 0 f' approval of the application for a conditional use permit.
4. Notice to Permit l-Iolder, this conditional use permit is llottransferable without
complying with the provisions of Meridian City Code 9 11-17-8, <1 copy of which is <ltlacheclto
this perm i t.
NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT
DURATION
Please take notice that the conditional use permit shall be valid for a maximum period of
eighteen (18) months unless otherwise approved by the council. During this time, the permit
ORDER CONDITIONAL USE PERMIT
(CUP-03-055)
PAGE 5 OF 7
holder must com111ence the LIse as permitted in accordance with the conditions of approval,
satisfy the requirements set forth in the conditions of approval, acquire but Iding permi ts and
commence construction of permanent footings or structures on or in the ground. In this context
"structures" shall include sewer and water lines, streets or building construction. The applicant
has specified in the application and to the commission and council a construction schedule and
completion date for the project. If the completion date specified for the project is exceeded, the
conditlonaluse application shall become null and void. However, the applicant may submit an
application for a time extension on the project for city council review. The application for time
extension shall be submitted at least thirty (30) days prior to the deadline for completion of the
project. For projects requiring platting, the fmal plat must be recorded within this eighteen (18)
month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to
the first phase. in the event that the development is made in successi ve contiguo us segmcnts or
multiple phases, such phases sha][ be constructed within successive intervals of one year Jl'Olll the
original date of approval by the council. If the successive phases are not submitted within one
year intervals, the conditional approval of the future phases shall be nul I and void. (M CC ll-i7-
4.B.)
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request lllust be in writing, and must be l~]ed with the
City Clerk not lllore than twenty-eight (28) days after the fmal decision concerning the rnaller at
ORDER CONDITIONAL USE PERl'VnT
(CUP-03-055)
PAGE 6 OF7
Issue. A request for a regulatory takings analysis will toll the time period \vithin which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
i'vleridian, pursuant to Idaho Code 9 67-652] an affected person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of the
cOl1di tionaJ use permi t approval may "vi thi 11 twenty-eight (28) days a fter the date 0 r th is decision
and order seek ajudicial review as provided by Chapter 52, Title 67, Idaho Code.
21-r~
By action of the City Council at its regular meeting held on the
day or
J~:f'
,2004.
Attest:
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Wdilam G. Berg, .Tr., City Clerk :: S1!;AL ::
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Copy served upon Applicant, the Planning'/j'qif~jng. ep'6)t:t,l.~l~l, Public Works Department
f i- - , .~, - .;, ,. ' t \ \. \.
ancl City Attorney. ., ;>,\\\\
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By cII~- ~~ 9~.
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Dated:
/'\\V"rk.rvl\;vlel"ltJl~n\Mcrllklll 15J(,OM\Dcvon Park Sub No I & 2 CUI',03-054\OrdcrCUP.doc
ORDER CONDITIONAL USE PERMIT
(CUP-03-0SS)
PAGE70F7
E
FEB 0 ~ 2004
City Of Meridian
City Clerk Of5ce
BEFORE THE MERIDIAN CITY COUNCIL
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The abovc ent i tIed annexation and zoning appl icat i on ha vi ng co mc on l'or pub I ie hcari ng
IN THE MATTER OF THE
APPLlCA TION FOR ANNEXATION
AND ZONING OF 11 ACRES FOR
PROPOSED SODA SPRINGS
SUBDIVISION, LOCATED AT 2310
AND 2384 EAST VICTORY ROAD,
MERIDIAN, IDAHO
JLJ ENTERPRISES, INC.,
APPLICANT
C/C 12109/03
CIC 0 I /06104
Revised per CIC 01/27/04
Case No. AZ-03-023
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
DECISION AND ORDER
GRANTING APPLICATION FOR
ANNEXATION AND ZONING
on December 9,2003 and continued until January 6,2004, at the hour of7:00 p.m., and Ann~l
Powell Planning Director for the Planning and Zoning Department, Brad Watson of the Public
vVorks Department, Fire Chief Kenny Bowers, Meridian Police Chief Bill Musser, Jane Suggs,
Lucien Samaha, Kathy Thompson, Marvin Hansen, Jeffrey Clingkr Louise Godby, Nancy
I [ansen, Gene Buck[and, Jim Jewett, Michelle Buckland, Norm" (l-eed or~t'naj
Bruce Mills, ap p eareel and testi fi eel, an d the City Co u nc i I h avi ng Ay 01~ -.r
and the record in this matter therefore makes the following Findi me h Lt/e S It'
Law. and Decision and Order:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGEl OF 19
FINDINGS OF FACT
I. There has been compliance with all notice and hearing requirements set forth in
Idaho Code SS 67-6509 and 67-6511, and Meridian City Code 99 11-15-5 and 11-16-1.
2. The City Council takes judicial notice of its zoning, subdivision and development
ordinances cocli ficd at Titles 11 and 12, Meridian City Code, and all current zoning maps thercoC
and the Amended Comprehensive Plan of the City of Meridian adopted August 6, 2002,
Resolution No. 02-382, and maps and the ordinance Establishing the Impact Area Boundary.
3. The property which is the subject of the application for annexation and
zoning is described in the application, is approximately 11 acres in size and is located <It 2310
and 2384 East Victory Road, Meridian, Idaho, all within the Area oflmpact orthe City of
Meridian and the Meridian Urban Service Planning Area as defined in the Meridian
Comprehensive Plan.
4. The o\vners of record of the subject property are Charles Creech and Clayton
Record. Applic<lnt is JU Enterprises.
5. The property is presently zoned RUT and consists of two single family homes.
6. The Applicant requests the property be zoned as R-8 (Medium Density
Residential).
7. The subject property is bordered to the north by R-4, to the south by RUT, to the
east by RUT and R-4, and to the west by R-4.
8. The Applicant proposes to develop the subject property in the following manner:
as a residential subdivision.
r;INDINGS Of fACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023)
PAGE 2 OF 19
9. The Applicant requests zoning or the subject real property as R-8, \vhich is
consistent with the Meridian Comprehensive Plan Generalized Land Use Map which designates
the subject property as Medium Density Residential.
10. There are no significant or scenic features of major importance that affect the
consideration of this appllcation.
11. The City Council recognizes the concerns of Marvin and Nancy Hansen
expressed in their letter dated October 2,2003. The City Council also recognizes the Petition
dated: RECEIVED SEP 25 2003 City of Meridian City Clerk Office, and which has been entered
into public record, by the homeowners of Sherbrooke Hollows Subdivision, and the objection to
the house sizes Cor Soda Springs in a letter Crom Andy C. Doll dated Septclllbcr 23,2003.
Additlonally, the narrative from Steven K. Harding dated: RECEIVED DEC 02 2003 City or
Meridian City Clerk Office has also been entered into public record in this matter.
12. Giving due consideration to the comments received from the
governmental subdivisions providing services in the City ofIvIeridian planning jurisdiction,
public facllities and services required by the proposed development will not impose expense
upon the public if the following conditions of development are imposed:
A. Adopt the Recommendations of the Meridian Planning & Zoning Department as follows:
J. Remove any existing domestic wells and/or septlc systems within this project from their
domestic service per City Ordinance Section 5-7-5] 7. We11s may be used for non-domestic
purposes such as landscape irrigation.
2. A Development Agreement will be required as part of this annexation request.
B. Adopt the Recommendations of the Meridian Fire Department as follo\vs:
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 3 OF 19
The following will be the requirements ancIJor concerns to provide minimum levels of fire protection
for the proposed project:
1. The phasing plan may require that any roadway greater than 150' in length
that is not provided with an outlet shall be required to have a tUI11 around.
2. All roads shall have a turning radius of28' inside and 48' outside.
3. A minimulll of two points of access will be required for any portion of the project, which
serves more than 50 homes. The emcrgency access road will require either a 20' wide swing
gate or bo llards, ,1I1d if bo llards are lIsed then the Merid i an Fi rc Department wi II need to
approve orthel11. The location on Block I Lot 18 is approved.
4. Provide a fire-now per the International Fire Code Appendix D to service the project. Fire
hydrants shall be placed an average of 400' apart.
C. Adopt the Recommendations of Central District Health Department as follows:
I. This proposal can be approved for central sewage & central water after written approval from
appropriate entities is submitted.
2. The Appltcant's central sewage and central water plans must be submitted to and approved
by the Idaho Department of Health & Welfare, Division of Environmental Quality.
3. Run-off is not to create a mosquito breeding problem.
4. Stormwater shel!l be pretreated through a grassy swale priot-to discharge to the subsurface to
prevcnt impact to groLlnchvater and surfacc water quality.
). The Engineers and architects involved with the design of the subject project shall obUlin
current best management practices for stormwater disposal and design a stOrtll\vater
management system that prevents groundwater and surface water degradation.
D. Adopt the Recommendations of the Ada County Highway District as follows:
Site Specific Conditions of Approval
1. The applicant shall do one of the following:
a. Dedicate by donation a total of35-feet ofright-of-way from centerline along Victory Road,
and construct a minimum 5-foot wide concrete sidewalk along Victory Road, located a
minimum of28-feet from the centerline of the right-of-way.
FINDINGS OF FACT AND CONCLUSLONS OF LAW
AND DECISLON AND ORDER GRANTING APPLICATION
FOR ANNEXATLON AND ZONfNG SODA SPRINGS SUBDIVISrON
(AZ-03-023 )
PAGE40Fl9
b. Do not dedicate additional right-of-way, but construct a minimum 5-foot \vide concrete
sidewalk along Victory Road, located a minimum of 28-feet from the centerl i ne 0 r the
right-of-way, in an easement provided to the District.
c. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concretc
sidewalk along Victory Road, located at the back edge of the existing right-or-way.
Accompl ish all necessary adj ustments to properly accommodate existing drai nage and
uti lities.
')
Construct the main entrance to be located so that Gunnell Avenue intersects Victory Road
approx i mately 385-feet east of the west property line.
..,
.L
Construct Gunnell A venue and Tigert Street as 36-foot street sections with curb, gutter
and 4-foot detached sidewalks that are separated by a 5-foot planter strip within 50-feet of
right-of-way.
4.
Construct Conda Avenue and McPherson Street as 29- foot street section wi th curb, gutter
and 4-foot detached sidewalks that are separated by a 5-foot planter strip within 42-feet of
right-of-\vay.
5.
Construct Hudspeth Avenue as one-half of a 29-foot street section with curb, gutter and
5-foot concrete sidewalk on the west side of the roadway and a 3-foot gravel shoulder on
the east side of the roadway with a minimum of 24-feet of pavement within a minimum
of 35-feet of right-of-way, as proposed.
6.
Construct two 16-foot wide alleys within the subdivision located perpendicular to Tigert
Stl-ect and McPherson between Conda Avenue and Gunnell Avenue AND between
Gunnell Avenue and Hudspeth Avenue. Construct the alleys to have a bade-of-curb
radius of 15-feet at all intersections and pave the alleys their entire width of l6-feet. Any
driveways that are proposed to access an alley shall be located a minimum of25-feet from
the nearest public street and the minimum clear distance from the back of any parking
stall to the opposite side of the alley shall be 22-feet.
7.
Construct one knuckle without a center island located in the northwest corner of
McPherson Street and Conda Avenue, as proposed.
8.
ConstrllctHlldspeth Avenue on the east property line to serve as a qllasi stub street 1'01' the
property that is located directly to the east, as proposed.
9.
Construct a temporary emergency access road that will intersect Victory Road
approximately lO-feet west of the east property line and extend to the north to intersect
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPUCA TION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVrSION
(1\2-03-023)
PAGES OF19
Tigert Street, as proposed. Install traffic bollards within the emergency access to
minimize the connection.
10. Other than the access points that have specifically been approved with this application,
direct lot access to Victory Road is prohibited. Lot restrictions prohibiting access to
Victory Road shall be placed on the final plat.
11. Comply with all Standard Conditions of Approval.
Standard Conditions of Approval
I. Any existing irrigation facilities shall be relocated outside of the right-of-way.
2. All utility relocation costs associated with improving street frontages abutting the site
shall be borne by the developer.
3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged
during the construction of the proposed development. Contact Construction Services at
387-6280 (with file number) for details.
4. Utility street cuts in pavement less than five years old are not allowed unless approved in
writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file
numbers) for details.
5. All design and construction shall be in accordance with the Ada County Higll\vay District
Policy Manual, ISPWC Standards and approved supplements, Construction Services
procedurcs and all applicable ACtIO Ordinances unless specifically waived herein. An
engineer registered in the State ofIdaho shall prepare and certify all improvement plans.
6. The applicant shall submit revised plans for staff approval, prior to issuance ofbuilding
permit (or other required permits), which incorporates any required design changes.
7. Construction, use and property development shall be in conformance with all applicable
requirements of the Ada County Highway District prior to District approval for
occupancy.
8. Payment of applicable road impact fees are required prior to building construction in
accordance with Ordinance #197, also known as Ada County Highway District Road
Impact Fee Ordinance.
9. It is the responsibility of the applicant to verify all existing utilities within the right-of-
way. The applicant at no cost to ACHD shall repair existing utilities damaged by the
FfNDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVIS[ON
(AZ-OJ-023)
PAGE60Fl9
applicant. The applicant shall be required to call DIGUNE (1-800-342-1585) at least t\VO
full business days prior to breaking ground within ACHD right-of-way. The applicant
shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare
or filled) are compromised during any phase of construction.
10. No change in the terms and conditions of this approval shall be valid unless they are in
writing and signed by the applicant or the applicant's authorized representative and an
authorized representative of the Ada County Highway District. The burden shall be upon
the applicant to obtain written confirmation of any change from the Ada County Highway
District.
11. Any change by the applicant in the planned use of the property which is the subject of this
application, shall require the applicant to comply with all rules, regulations, ordinances,
plans, or other regulatory and legal restrictions in force at the time the applicant or its
successors in interest advises the Highway District of its intent to change the planned use
o C the subject property unless a wai vcr/variance of said req ui rcments or other legal relic C
is granted pursuant to the law in effect at the time the change in use is sought.
E. Adopt the Recommendations of the Nampa & Meridian Irrigation District as follows:
I. A Land Use Change Application is required by the District before comment or approval cnn
be made on the CUP, and the Application must also be reviewed on the PP prior to final
platting.
2. All laterals and waste ways must be protected. All municipal surface drainage 1llust be
retained on site. If any surface drainage leaves the site, the District must review drainage
plans.
3. The developer must comply with Idaho Code 31-3805.
F. Adopt the action of the City Council taken at their January 6,2004 meeting as follo\vs:
For clari fication:
I. The Applicant shall increase the entry street width to 36'. By increasing the street to this
width it will help to create more parking. Also, the front yard setbacks shall be reduced to
I I' instead of 15' to additionally accommodate the 36' street width. (ACI-ID reviewed the
proposed street layout and found that a network of one-way streets would not be beneficial to
the circulation or safety in the proposed subdivision. ACHD is allowing the Applicant to
construct a 36' street section, with parking allowed on both sides, within a 50' right-or-way.
(Per ACED's letter dated January 5,2004.)
FINDINGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPlUNGS SUBDIVISION
(AZ-03-023)
PAGE 7 OF 19
')
The Applicant shall revise the street layout on the east side of the subdivision to include a
rolled curb and gutter on the east side of Hudspeth Avenue.
3. Applicant shall construct cedar fencing behind the 6,500 square foot lots.
4. Applicant shall only be allowed one story homes to be built on the lots that back up to the
one story homes in Sherbrooke Hollows. Bonus rooms shall be allowed in these homes, but
no windows shall face into the Sherbrooke Hollows homes.
5. Minimum housing sizes shall be as follows:
a. 1,500 sq. ft. minimum for one story homes bordering Sherbrooke Hollows.
b. 1,750 sq. ft. minimum for two story homes bordering Sherbrooke Hollows.
c. 1,300 sq. ft. minimum for homes backing up to Victory Road.
d. 1,300 sq. ft. minimum for one story homes on alleys.
e. 1,600 sq. ft. minimum for two story homes on alleys.
6. The sanitary sewer connection shall be directly westward on Victory Road to the larger Ten
Mile Sewer Trunk and beyond in the future. Ultimately, the sewer shall be diverted to the
ruture Black Cat Sewer Trunk.
7. The subdivision shall now consist of 57 single family building lots.
13. It is found that the requested zoning designations, R-8, is harmonious with and in
nccorelance with the adopted Comprehensive Plan and Generalized Land Use Map, which designates
the lanel to be "Medium Density Residential".
14. The area has been designated as a Medium Density Residential area in Meridian's
Comprehensive Plan and is surrounded to the north, east, and west by residential subdivisions. The
Comprehensive Plan designation in combination with the neighboring residential subdivisions make
the proposed zoning of the property compatible with surrounding land uses and the City of
Meridian's plan for the development of the area.
15. It is found that the proposed uses are compatible with the existing and intended
character of the area. The Comprehensive Plan designates the area as Medium Density Residential;
FINDINGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ.03-023)
PAGE 8 OF 19
the residential subdivision and R-8 zoning designation are compatible with the Comprehensive Plan
designation. It is found that the proposed uses can be designed and constructed in a manner that will
be harmonious with and appropriate in appearance with the existing and intended character of the
surrounding area.
16. It is not anticipated that the proposed uses will be hazardous or disturbing to future or
existing neighbors.
17. It is found that the subject property can be served adequately by all essential public
facilities and services. Sewer and water lines will need to be extended by the developer from mains
in Victory and Locust Grovc Roads. All other public services and facilities appear to be mlequate to
serve this property such as highways, streets, police and fi re pl'Otccti all, drai nage struct urcs, rc fu sc
disposal.
18. It is found that sanitary sewer and water mains service is readily available from
existing mains adjacent to the subject site. All other public services and facilities noted in Finding
Number 17 above appear to be adequate to service this property.
19. It is found that the proposed uses will create additional traffic, especially on Victory
Road. However, it is not believed that the increase in traffic will be excessive. It is not anticipated
that the proposed development will generate traffic, noise, smoke, odors or other nuisances that
would be detrimcntalto the general welfare of the surrounding area.
20. It is found that the proposed vehicular approaches 0 n Victory Road should not
appreciably interfere with traffic on the surrounding streets. The Ada County Highway District has
recommended that access to the subdivision off of Victory Road be moved to Gunnell Avenue from
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 9 OF 19
Conda A venue. The proposed access off of Conda Avenue is closer than 300' to an existing access
road ofT of Victory found in the Sherbrooke Hollows Subdivision.
21. It is round that no natural or scenic features of major importance \vill be lost or
damaged by approval of this annexation request. The subject property currently has two single
family dwellings and several outbuildings.
22. It is found that that annexation of this propel'ty would be in the best interest 0 I' the
City by providing a variety of housing types, and an innovative subdivision layout.
?"
_.:l .
It is found that if the developer pays for the requested improvements and complies
with the conditions set forth in these Findings of Fact No. 12, and all sub-parts, the economic
welfare of the City and its residents and tax and rate payers will be protected, a condition of
annexation and zoning designation.
24. It is also found that the development considerations <IS referenced in Finding No.
12 are reasonable to require and must be taken into account, in order to assure the proposed
cleve 10pmen tis designed, constructed, operated ancl III ai ntai necl in a manner \Vh ich is harmon i ous
and appropriate in appearance with the existing, or intended character of the general vicinity, in
order to assure that the proposed use will not change the essential character of the affected
vicinity and will insure that the proposed uses will not be hazardous or disturbing to the existing,
or future neighboring uses, particularly considering the impact of proposed development on
potential to produce excessive traffic, noise, smoke, fumes, glare and odors.
CONCLUSIONS OF LA \V
I. The City of Meridian has authority to annex real property upon written request for
FINDINGS OF FACT AND CONCLUSIONS OF LA W
AND DECrSION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 10 OF 19
annexation and the real property being contiguous or adjacent to city boundaries and that said
property lies within the area of city impact as provided by Idaho Code Section 50-222. The
Meridian City Code 9 11-16 provides the City may annex real property that is within the
Meridian Urban Service Planning Area as set forth in the City's Comprehensive Plan.
2. The Council may take judicial notice of government ordinances, and policies, and
of' actual conditions existing within the City and State.
3. The City of Meridian has exercised its authority and responsibility as provided by
"Local Land Use Planning Act of1975", codified at Chapter 65, Title 67, Idaho Code by the
adoption 0 f the Amended Com prehensi ve Plan Ci ty of Merid ian adopted August 6, 2002,
Resolution No. 02-382.
4. The foIlowing are found to be pertinent provisions of the City of Meridian
Comprehensive Plan and are applicable to this Application:
Chapter VI, Goal III, Objective A, Action 3
Chapter VII, Goal V, Objective A, Action 4.
S. The zoni ng of (R-8) Medi um Density Residential is defined in the Zoning Ordinance
at ~ [ 1-7-2 D as folJo\vs:
(R-8) Medium Densitv Residential District: The purpose of the R-8 District is to permit
the establishment of single- and two-family dwellings at a density not exceeding eight (8)
dwelling ullits per acre. This District delineates those areas where such development has or
is likely to occur in accord with the Comprehensive Plan of the City and is 81so designed to
permit the conversion of large homes into tow-f8mily dwcllings in wcll-established
neighborhoods of comparable I and Lise. Co nnecti on to the M un i c i pal water and sewer
systems of the City is required.
6. Since the annexation and zoning of land is a Iegislative function, the City has
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 11 OF 19
authority to place conditions upon the annexation of land. See Burt vs. The City ofIdaho Falls, ] 05
Idaho 65, 665 P2cl 1075 (1983).
7. The development or the annexeclland, irannexecl, shall meet and comply with the
Ordinances of the City of Meridian including, but not limited to: Section [2-2-4 which pertains {o
development time schedules and requirements; Section 12-4-13, which pertains to the piping of
ditches; and Section 12-5-2 N, which pertains to pressurized irrigation systems, and Zoning and
Subdivision and Development Ordinance of the City of Meridian.
8. Pursuant to Section 11-16-4 A of the Zoning and Development Ordinance the owner
and/or developer shall enter into a Development Agreement, if such is required by the City.
DECISION AND ORDER
NO\V, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS
OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby Order find this does
Order:
1. The applicant's request for annexation and zoning of approximately 11 acres to
Medium Density Residential (R-8) is granted subject to the terms and conclitions of this Order
hereinafter stated.
2. The application is for annexation and zoning of 11 acres. The legal description shal I
be prepared by a Registered Land Surveyor, Licensed by the State ofIdaho, and shall conform to all
the provisions of the City of Meridian Resolution No. 158. The legal description for annexation
must p18ce this parcel contiguous to the Corporate City Limits per Ordinance No. 686.
3. Developer shall be required to meet the conditions set forth and in the event the
FIND[NGS OF FACT AND CONCLUSIONS OF LAW
AND DECIS[ON AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE [2 OF]9
conditions herein are not met by the Developer that the property shall be subject to de-annexation,
with the City of Meridian, which provides for the following conditions of development, to-wit:
A. Adopt the Recommendations of the Meridian Planning & Zoning Department as follows:
I. Remove any existing domestic wells and/or septic systems within this project from their
domestic service per City Ordinance Section 5-7 -517. Wells maybe used for non-clomcstic
purposes such as landscape irrigation.
2. A Devclopment Agreement will be required as part of this annexation request.
B. Adopt the Recommendations or the Meridian Fire Dep8rtment as follo\vs:
The following vvill be the requirements and/or concerns to provide minimum levels of fire protection
for the proposed project:
1. The phasing plan may require that any roadway greater than 150' in length
that is not provided with an outlet shall be required to have a turn around.
2. All roads shall have a tuming radius of28' inside and 48' outside.
3. A minimum of two points of access will be required for any portion of the project, which
serves more than 50 homes. The emergency access road will require eithcr a 20' wide swing
gate or bollards, and if bollards are used then the Meridian Fire Department vvill need to
approve of them. The location on Block 1 Lot 18 is 8pproved.
4. Provide a fire-flow per the International Fire Code Appendix D to service the project. Fire
hydr8nts shall be placed an avemge of 400' apart.
C. Adopt the Recommendations of Centr81 District l-Iealth Department 8S follows:
I. This proposal can be approved for central sewage & central water after written 8pproval
from appropriate entities is submitted.
2. The Applicant's central sewage and central water plans must be submitted to and
approved by the Idaho Department of Health & Welfare, Division of Environmental
Quality.
3. Run-offis not to create a mosquito breeding problem.
4. Stormwater shall be pretreated through a grassy swale prior to discharge to the subsurface
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLlCA nON
FOR ANNEXA TION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023)
PAGE 13 OF 19
to prevent impact to groundwater and surface water quality.
5. The Engineers and architects involved with the design of the subject project shall obtain
current best management practices for stormwater disposal and design a stormwater
management system that prevents groundwater and surface \Vater degradation.
D. Adopt the Recommendations of the Ada County Highway District <IS follows:
Site Specific Conditions of Approval
1. The applicant shall do one of the following:
a. Dedicate by donation a total of35-feet of right-of-way from centerline along Victory Road,
and construct a minimum 5-foot wide concrete sidewalk along Victory Road, located a
m i n i mum 0 f2 8- feet from the centerline of the right-of-way.
b. Do not dedicate additional right-of-way, but construct a minimum 5-foot wide concrete
sidewalk along Victory Road, located a minimum of 28-feet from the centerline 0 f the
ri gh t-o f-way, in an e<lsement provided to the District.
c. Do not dedicate additional right-of-\vay, but construct a minimum 5-foot wide concrete
sidewalk along Victory Road, located at the back edge of the existing right-of'-way.
Accomplish aJlnccessary adjustments to properly accommocbte existing drainage and
uti] ities.
2. Construct the main entrance to be located so that Gunnell A venue intersects Victory Road
approximately 385-feet east of the west property line.
3. Construct Gunnell Avenue and Tigert Street as 36-foot street sections with curb, gutter
and 4-foot detached sidewalks that are separated by a 5-foot planter strip within 50-feet of
right-o f-way.
4. Construct Concla Avenue and McPherson Street as 29-foot street section with curb, gutter
and 4-foot detached sidewalks that are separated by a 5-foot planter strip within 42-feet of
right-o f-way.
5. Construct Hudspeth A venue as one-half of a 29-foot street section with curb, gutter and
5-foot concrete sidewalk on the west side of the roadway and a 3-foot gravel shoulder on
the east side of the roadway with a minimum of24-reet oCpavement within a minimum
of35-Ceet of'right-of-way, as proposed.
6. Construct two 16-foot wiele alleys within the subdivision located perpendicular to Tigerl
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 14 OF 19
Street and McPherson between Conda Avenue and Gunnel] Avenue AND between
Gunnell Avenue and Hudspeth Avenue. Construct the alleys to have a bacle-of-curb
radius of I5-feet at all intersections and pave the alleys their entire width of I6-feet. Any
driveways that are proposed to access an alley shall be located a minimum of 25-feet from
the nearest public street and the minimum clear distance from the back of any parking
stall to the opposite side of the alley shall be 22- feet.
7. Constl"uct one knuckle without a center island located in the northwest corner of
McPherson Street and Conda A venue, as proposed.
8. Construct Hudspeth Avenue on the east property line to serve as a quasi stub street for the
property that is located directly to the east, as proposed.
9. Construct a temporary emergency access road that will intersect Victory Road
approximately I O-feet west of the east property line and extend to the north to intersect
Tigert Street, as proposed. Install traffic bollards within the emergency access to
minimize the connection.
10. Other than the access points that have specifically been approved with this application,
direct lot access to Victory Road is prohibited. Lot restrictions prohibiting access to
Victory Road shall be placed on the final plat.
11. Comply with all Standard Conditions of Approval.
Standard Conditions of Approval
1. Any existing irrigation facilities shall be relocated outside of the right-of-way.
2. All utility relocation costs associated with improving street frontages abutting the site
shall be borne by the developer.
3. Replace any existing dalllaged curb, gUller and sidewalk and any that may be damaged
during the construction of the proposed development. Contact Construction Services at
387-6280 (with file number) for details.
4. Utility street cuts in pavement less than five years old are not allovvedunless approved in
writing by the District. Contact the District's Utility Coordinator at 387-6258 (with file
numbers) for details.
S. All design and construction shall be in accordance with the Ada County Highway District
Policy Manual, ISPWC Standards and approved supplements, Construction Services
proceclures and all applicable ACHD Ordinances unless specifically waived herein. An
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(1\2-03-023)
PAGElS OFI9
engi neeI' registered in the State 0 r Idaho shall prepare and certi ry a II i 111 provement plans.
6. The applicant shall submit revised plans for staff approval, prior to issuance 0 r bu i ldi llg
perm it (or other required permits), wh ich Incorporates any rcq uired design changes.
7. Construction, use and property development shall be in conformance with all applicable
req ui rements of the Ada County Highway District prior to Distri ct approval for
occupancy.
8. Payment of applicable road impact fees are required prior to building construction in
accordance with Ordinance #197, also known as Ada County Highway District Road
Impact Fee Ordinance.
9. It is the responsibility of the applicant to verify all existing utilities within the right-of-
way. The applicant at no cost to ACHD shall repair existing utilities damaged by the
applicant. The applicant shall be required to call DIGUNE (1-800-342-1585) at least two
full business days prior to breaking ground within ACHD right-of-way. The applicant
shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare
or fi lied) arc compromised during any phasc 0 f construction.
10. No change in the terms and conditions of this approval shall be valid unless they arc in
writing and signed by the applicant or the applicant's authorized representative and an
authorized representative of the Ada County Highway District. The burden shall be upon
the applicant to obtain written confirmation of any change from the Add County Highway
District.
II. Any change by the applicant in the planned use of the property which is the subject of this
application, shall require the applicant to comply with all rules, regulations, ordinances,
plans, or other regulatory and legal restrictions in force at the time the applicant or its
successors in interest advises the Highway District of its intent to change the planned use
of the subject property unless a waiver/variance of said requirements or other legal relief
is granted pursuant to the law in effect at the time the change in use is sought.
E. Adopt the Recommendations of the Nampa & Meridian Irrigation District as follows:
I. A Land Use Change Application is required by the District before comment or approval can
be made on the CUP, and the Application must also be reviewed 011 the PP prior to final
platting.
2. All laterals and waste ways must be protected. All municipal surface drainage must be
retained on site. If any surface drainage leaves the site, the District must review drainage
plans.
FINDINGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 16 OF 19
3. The developer must comply with Idaho Code 31-3805.
F. Adopt the action of the City Council taken at their January 6,2004 meeting as follows:
For c[ arl fication:
[. The Applicant shall increase the entry street width to 36'. By increasing the street to this
width it will help to create more parking. Also, the front yard setbacks shall be reduced to
11' instead of IS' to additionally accommodate the 36' street width. (ACHD revic\ved the
proposed street layout and found that a network of'one-way streets would not be bcncficialto
the circul8tion or safety in the proposed subdivision. ACHD is allowing the Applicant to
construct a 36' street section, with parking allowed on both sides, within a 50' right-or-way.
(Per ACHD's letter dated January 5, 2004.)
2. The Applicant shall revise the street layout on the east side of the subdivision to include a
rolled curb and gutter on the east side of Hudspeth Avenue.
3. Applicant shall construct cedar fencing behind the 6,500 square foot lots.
4. Applicant shall only be allowed one story homes to be built 011 the lots that back up to the
one story homes in Sherbrooke Hollows. Bonus rooms shall be allowed in these homes, but
no windows shall face into the Sherbrooke HolJows homes.
5. Minimum housing sizes sh811 be as follows:
a. 1,500 sq. ft. minimum for one story homes bordering Sherbrooke Hollows.
b. 1,750 sq. ft. minimum for two story homes bordering Sherbrooke l-lollO\vs.
c. 1,300 sq. n. minimum for homes backing up to Victory Road.
d. [,300 sq. n. minimum for one story homes on alleys.
e. 1,600 sq. ft. minilllum for two story homes 011 alleys.
6. The sanitary sewer connection shall be directly westward on Victory Road to the largcr Tcn
Mi Ie Sewer Trunk and beyond in the future. Ultimately, the sewer shalJ be di verted to the
future Black Cat Sewer Trunk.
7. The subdivision shall now consist of 57 single family building lots.
4. The City Attorney sha[j prepare for consideration by the City Counci I the appropriate
ordinance for the annexation and zoning designation of the real property which is the subject of the
FIND[NGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ.03-023)
PAGE 17 OF19
application to (R-8) Medium Density Residential District, and Meridian City Code ~ 11-7-2.
5. Subsequent to the passage of the Ordinance provided for in section 4 of this Order the
engineering staff of the Public Works Department shal I prepare the appropriate mapping changes or
the official bounclaries and zoning maps as provideclin Meridian City Code 9 11-21-1 in accordance
wi th the provisions of the annexation and zoning ordinance.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may
request a regulatory taking analysis. Such request mllst be in writing, and must be filed with the
City Clerk not Illore than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Pctition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City ofMcridian,
pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real
property which may be adversely affected by this decision may, within twenty-eight (28) days after
the date of this decision and order, seek ajudicial review as provided by Chapter 52, Title 67, ldnho
Code.
By action of the City Council at its regular meeting held on the
2 1-ff clay of
J~~.;;-
,2004.
ROLL CALL
COUNCILMAN SHAUN WARDLE
VOTEO$^-
FINDrNGS OF FACT AND CONCLUSIONS OF LAW
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(AZ-03-023 )
PAGE 18 OF 19
COUNCILMAN BILL NARY
VOTED ~"'-"
COUNCILMAN CHARLIE ROUNTREE
VOTED ~
COUNCILMAN KEITH BIRD
VOTED*
MA YOR TAMMY de WEERD (TIE BREAKER)
DATED: (--;l?-O4-
MOTION:
APPROVED:L DISAPPROVED:
-
VOTED
Attest:
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William G. Berg, Jr., City Clet <: "r:.^. Qus! 1S"i . "C1i .f?.f
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FINDINGS OF FACT AND CONCLUSIONS OF LA W
AND DECISION AND ORDER GRANTING APPLICATION
FOR ANNEXATION AND ZONING SODA SPRINGS SUBDIVISION
(Al-O]-023 )
PAGE 19 01719
Interoffice
MEMORANDUM
D"'Ir"ii ~T:"1T' 'T~~
... It..!' fi!' , U. ~ ~.i:!l i
..1. '&J..1.:& V D Jl ~ ~ ..LJ
JAN 'I 6 2004
To:
William G. Berg, Jr.
City Of Meridian
City Clerk Office
From:
Wm. F. Nichols
Subject:
Heartwood Subdivision By: Pinnacle Engineers, Inc. ! (V AR-03-020)
Date:
January 15, 2004
Please find attached the original of the Findings of Fact and Conclusions of Law
and Decision and Order Granting a Variance, pursuant to action of the Council at their January
13,2004 meeting. The Findings will be on an upcoming Council agenda.
Please serve conformed copies of the Findings upon the Applicant and the
Planning and Zoning Department, Public Works and the City Attorney office, if Council
approves the Findings.
If you have any questions arise please advise.
z:\ Work\M\Meridian\Meridian 1 5360M\Heartwood Sub V AR-03.020\Berg V AR Ltr 0 I 15 04.dcc
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
APPLICATION OF PINNACLE
ENGINEERS, INC., FOR A
VARIANCE FOR A TIME
EXTENSION OF FINAL PLAT FOR
HEARTWOOD SUBDIVISION,
LOCATED ON THE NORTHWEST
CORNER OF W. FRANKLIN ROAD
AND N. 10TH STREET WEST, IN THE
SW y.s OF SECTION 12, T.3N., R.1W.,
MERIDIAN, IDAHO
C/C 01/13/04
)
)
)
)
)
)
)
)
)
)
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V AR-03-020
FINDINGS OF FACT AND
CONCLUSIONS OF LAW AND
ORDER OF DECISION
GRANTING A VARIANCE
The above entitled matter coming on regularly for public hearing before the City Council
on January 13,2004, and Anna Powell Planning Director for the Planning and Zoning
Department, and David McKinnon, appeared and testified, and the City Council having received
the transmittal to agencies and having received the variance application, having heard the
testimony presented, being fully advised in the premises does hereby make the following
Findings of Fact and Conclusions of Law and Order of Decision, as follows to-wit:
FINDINGS OF FACT
1. The City Council takes judicial notice of its Zoning, Subdivisions and Development
Ordinances codified at Title 11 Municipal Code of the City of Meridian and all current zoning maps
thereof and the amended Comprehensive Plan of the City of Meridian adopted August 6, 2002,
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDNISION
PAGE 1 OF9
Resolution No. 02-382 and Maps.
2. The requirements ofIdaho Code 99 67-6509, 6516 and Meridian City Code 9911-15-
5 and 12-11-3 as evidenced in the record of this matter.
3. The Applicant is Pinnacle Engineers, Inc. whose address is 12552 W. Executive
Drive, Suite B., Boise, Idaho 83713.
4. The owner of record of the property is Heartwood, LLC - Ron Whitney, whose
address is 960 Broadway St., Ste. 314, Boise, Idaho 83706.
5. The location of the subject property is presently located on the northwest corner of
W. Franklin Road and N. 10th Street West, in the SW y,; of Section 12, T.3N., R.1W., Meridian,
Idaho within a present I-L zone, Light Industrial District.
6. The legal description of the property appertains to the real property that is included
within the Vicinity Map, and which legal description and Vicinity Map appear in the record of
proceeds of this matter, and which are on file with the Meridian City Clerk's office located at 33 E.
Idaho Street, Meridian.
7. The present land use of subject property is presently zoned as I-L (Light Industrial
District), and which subject property is presently vacant.
8. The proposed land use of subject property is to develop the subject property in the
following manner: commercial/industrial.
9. That a Vicinity Map, which is on file with the Meridian City Clerk's office, with the
proposed scale approved by the City Council showing property lines, existing streets, proposed
district and such other items as required has been furnished.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE I V AR-03-020
PINNACLE ENGINEERS, INC. I HEARTWOOD SUBDIVISION
PAGE 2 OF 9
10. The Applicant seeks a variance of the following provision of the Meridian
City Code, 912-3-8, APPROVAL OF FINAL PLAT, and in the C-G zone, which provides as
follows:
12-3-8 APPROVAL OF FINAL PLAT:
A. Time Limited: FinaI plat shall be filed with the County Recorder within one year
after written approval by the Council; otherwise, such approval shall become null and
void, unless prior to said expiration date an extension of time is applied for by the
applicant and granted by the Council. The Council may authorize an extension of the
final plat for a period not to exceed one year from the end of the original one-year
period.
B. Request For Extension: Any request for an extension must be filed with the Zoning
Administrator prior to the lapse of the original one year and must be in writing.
11. All property owners within three hundred feet (300') of the external boundaries have
been notified by mail, and their mailing addresses may be obtained from the list on file with the
Planning and Zoning Department.
12. The applicant is requesting to allow an additional time extension for the recordation
ofthe Heartwood Subdivision.
13. The original Heartwood Subdivision Preliminary /Final Plat consisted of two building
lots on 4.04 acres and was approved by City Council on October 16,2001. On November 12,2002,
as permitted by MCC 12-3-8.B., a one-year extension was approved for filing the final plat with the
Ada County Recorder. That extension expired on November 12, 2003. The applicant is now filing
for a variance to allow another time extension.
14. Applicant states that the delay in recording the final plat is that the owner has been
unable to find a prospective tenant until now. If approved, this would be the second one-year time
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDIVISION
PAGE 3 OF 9
extension granted to Heartwood Subdivision.
15. The applicant states that delays in finding a buyer for the land have prevented them
from commencing the project within the established timeframe. This is the only special circumstance
that was cited in the application.
It is not found that the reason cited above makes the required submission of a time extension
request impracticable and unreasonable. The economic conditions of the last few years are not
unique to this property or owner.
16. It is found that strict compliance with the requirements of this Title are not due to
unusual topography, adjacent development, or other physical conditions ofthe site.
17. It is found that the requested variance will not necessarily be detrimental or injurious
to the public's welfare or to the other properties in the area as long as current ordinances are met at
the time of issuance of building permits for all lots within the subdivision.
18. Staff is unaware of provisions ofIdaho Code that would be violated by the issuance of
the requested variance.
19. It is found that the issuance of a variance for this project will not directly alter the
interest and purpose of the Meridian City Subdivision Ordinance, which is intended to ensure orderly
development occurs within the established timeframe. The applicant has stated they intend to record
the subdivision.
20. The variance would not constitute any special privilege for the property owner that
could not be sought by owners of other land in the same situation, and the request does not conflict
with any provisions of the Comprehensive Plan.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INe. / HEARTWOOD SUBDIVISION
PAGE 4 OF 9
21. The granting of the requested variance will not be detrimental to the
Public's welfare or injurious to other property in the area of the proposed plat, and, in fact, the
development of the plat in accordance with the conditions of approval and the requirements of the
Subdivision Ordinance will prevent the conditions which are the source of the complaints raised in
the public hearing of this matter.
22. The granting of this variance will not have an effect of altering the interest and
purpose of the Subdivision or Development Ordinance and/or the City's Comprehensive Plan for the
reasons stated above.
23. The applicant paid the fee established by the City Council for application variance.
24. The applicant shall be required to comply with the conditions and requirements of
the Ada County Highway District listed in their letter dated December 22, 2003, and any other
previous conditions from ACHD pertaining to the project area development.
CONCLUSIONS OF LAW
1. The City of Meridian has authority pursuant to the enactment of the Local Land Use
Planning Act of 1975 codified at Chapter 65, Title 67, and in particular, by the provisions ofIdaho
Code S 67-6516 to provide as part of its zoning ordinance for the process of applications for
variance permits.
2. The City of Meridian has exercised its authority of Idaho Code S 67-6516 by the
enactment as a part of its Zoning and Development Ordinance variances, as set forth in Meridian
City Code S 11-18.
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDIVISION
PAGE 5 OF 9
3. That the requirements for the processing of a variance request are set forth in Idaho
Code ~ 67-6509, 6516 and Meridian City Code ~~ 11-15-5 and 11-17-5.
4. Application and standards for variances are set forth in Meridian City Code S 11-18-2,
and the findings which are required are set forth in Meridian City Code S 11-18-3, include required
findings that there are special circumstances or conditions affecting the property that strict
application of the provisions of Zoning and DeveIopment Ordinance would clearly be impracticable
and unreasonabIe, and a finding that strict compliance with the requirements of the Zoning and
Development Ordinance would result in extraordinary hardship to the owner, subdivider or
developer because unusual topography, the nature or condition of adjacent development, or other
physical conditions or other conditions that make strict compliance with the ordinance unreasonable
under the circumstances, or that the conditions and requirements of said ordinance will result in
inhibiting the achievements or the objectives of the ordinance, and that the granting of a specified
variance will not be detrimental to the public's welfare or injurious to other property in the area in
which the property is situated, and that such variance will not have the effect of altering the interest
and purposes of the Zoning and Development Ordinance and the Meridian Comprehensive Plan.
Meridian City Code, SI2-3-8, APPROVAL OF FINAL PALT, and in the C-G zone, which
provides as follows:
12-3-8 APPROVAL OF FINAL PLAT:
A. Time Limited: Final plat shall be filed with the County Recorder within one year
after written approval by the Council; otherwise, such approval shall become null and
void, unless prior to said expiration date an extension of time is applied for by the
applicant and granted by the Council. The Council may authorize an extension of the
final plat for a period not to exceed one year from the end of the original one year
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDNISION
PAGE 6 OF9
period.
B. Request For Extension: Any request for an extension must be filed with the Zoning
Administrator prior to the lapse of the original one year and must be in writing.
DECISION AND ORDER
NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS
OF FACT AND CONCLUSIONS OF LAW, the City Council does hereby Order and this does
Order:
1. That the Applicant is hereby granted a variance for time extension of a one-year time
frame until November 12, 2004, for submittal of the final plat for Heartwood Subdivision in the I-L
zone. The applicant shall be required to comply with the conditions and requirements of the Ada
County Highway District listed in their letter dated December 22, 2003, and any other previous
conditions from ACHD pertaining to the project area development.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a
regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk
not more than twenty-eight (28) days after the final decision concerning the matter at issue. A
request for a regulatory takings analysis will toll the time period within which a Petition for
Judicial Review may be filed.
Please take notice that this is a final action ofthe governing body of the City of
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDIVISION
PAGE 7 OF 9
Meridian. Pursuant to Idaho Code Section 67-6521 an affected person being a person who has an
interest in real property which may be adversely affected by the issuance or denial of a variance
authorizing a variance of the Cul-de-sac Requirements in the R-4 Zone as provided in the Section
12-4-2.F. and may within twenty-eight (28) days after the date of this decision and order seek a
judicial review as provided by Chapter 52, Title 67, Idaho Code.
By action ofthe City Council at its regular meeting held on the 211!::-dayof
,~tV>-:;,
,2004.
ROLL CALL:
COUNCILMAN SHAUN WARDLE
VOTED ~tL-
COUNCILMAN BILL NARY
VOTED$a-
COUNCILMAN KEITH BIRD
VOTED~
VOTED~
COUNCILMAN CHARLIE ROUNTREE
MAYOR TAMMY de WEERD
(TIE BREAKER)
DATED: /-2-7-04-
-
VOTED
MOTION:
APPROVED: X'
I
DISAPPROVED:
~~~
FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INC. / HEARTWOOD SUBDIVISION
PAGE 8 OF 9
Attest:
JI~? ffi-r 9-
William G. Berg, Jr., City Clerk
By: Jf~ 4-~. 9-
City Clerk
BEAL
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FINDINGS OF FACT AND CONCLUSIONS OF LAW AND
ORDER OF DECISION GRANTING A VARIANCE / V AR-03-020
PINNACLE ENGINEERS, INe. / HEARTWOOD SUBDIVISION
PAGE90F9
R. ECET~lr
.:.J J,e'" J,
FEB 1 0 2004
City of Meridian
City Clerk Office
WHITE PETERSON
KEVIN E. DINIUS
JULIE KLEIN FISCHER
WM. F. GIGRAY, In
T. Guy HALLAM'
JILL HOLlNKA
WILLIAM A. MORROW
WILLIAM F. NICHOLS"
CliRISTOPHER S. NVE
WHITE, PETERSON, MORROW, GIGRA Y, ROSSMAN, NYE & ROSSMAN, P.A.
;~i~~PA~:O~~~~N ATTORNEYS AT LAW NAMPAOFFICE
5700 E. FRANKLIN RD.,
TERRENCER. WHITE" SUITE 200
NICHOLAS L. WOLLEN NAMPA, IDAHO 83687-8402
TEL. (208) 466.9272
FAX (208) 466--4405
'Also admitted in OR
.. Also admitted in W A
February 6, 2004
William G. Berg, Jr.
City Clerk
33 East Idaho Street
Meridian, Idaho 83642
Re:
PRIMELAND DEVELOPMENT, LLP I BRIDGETOWER
CROSSING NO.5 SUBDIVISION I FINAL PLAT - (FP-03-072)
Dear Will:
Regarding the above referenced matter, please find enclosed the original of the
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by the
Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a Celiificate of
Service in the file and a copy to Planning and Zoning and Public Works, and the attorney's office.
If you have any questions, pIease give me a caIl.
Very trulYYour~
IC 10ls
Z:\Work\M\Mcridian\Meridian I 5360M\Bridgelowcr Crossing No.5 FP-03-072\ClcrkFPltr 02 06 04.do;
BEFORE THE MERIDIAN CITY COUNCIL
IN THE MATTER OF THE
APPLICATION OF PRIMELAND
DEVELOPMENT, LLP FOR
APPROVAL OF 45 BUILDING
LOTS AND 5 OTHER LOTS ON
21.24 ACRES IN ANR-4 ZONE FOR
BRIDGET OWER CROSSING NO.5,
LOCATED EAST OF NORTH TEN
MILE ROAD AND SOUTH OF
WEST McMILLAN ROAD,
MERIDIAN, IDAHO
C/C 01/27/04
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. FP-03-072
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council for Final Plat approval pursuant to
Meridian City Code S 12-3-7 on January 27,2004, and the Council finding that the
Administrative Review is compIete from Sonya Allen for the Planning and Zoning Department,
and Bruce Freckleton, Engineering Tec1mician III, dated: Hearing Date: January 27, 2004, to the
Mayor and Council, and that Brad Hawkins-Clark Associate Plmmer for the Plamling and Zoning
Depmtment, commented at the hearing, and the Council having considered the requirements of
the preliminary plat the Council takes the following action:
ORDER OF CONDITIONAL APPROY AL OF FINAL PLAT I (FP-03-072)
Page 1 of 5
IT IS HEREBY ORDERED THAT:
1. The Final Plat of "PLAT SHOWING BRIDGETOWER CROSSING
SUBDIVISION NO. 5, LOCATED IN THE NW 1;4 OF SECTION 35, TAN., R.IW., B.M.,
MERIDIAN, ADA COUNTY, IDAHO 2004, \3045-PLT.DWG 12/19/03 BKB, JOB NO. 3045,
SHEET 1 OF 2, HANDWRITTEN DATE: 12-22-03, PRIMELAND DEVELOPMENT, LLP-
DEVELOPER, ENGINEERING SOLUTIONS, LLP - ENGINEERS", Primeland Development,
LLP, Developer, is Conditionally Approved subject to those conditions of Staff comments as set
forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering
Technician III, and Sonya Allen for the PIanning and Zoning Department, dated: Hearing Date:
January 27,2004, Iisting 15 SITE SPECIFIC REQUIREMENTS and 8 GENERAL
REQUIREMENTS, a true and COlTect copy of which is attached hereto marked Exhibit "A", and
consisting of five pages, and by this reference incorporated herein, and the response letter
received by Becky McKay dated January 27,2004, a true and correct copy of which is attached
hereto marked Exhibit "B", ffi1d consisting of two pages, and by this reference incorporated
herein, and the additional requirements from the action of the CounciI taken at their January 27
2004 meeting as follows, to-wit:
1.1 Per the action of the City Council taken at their January 27, 2004
meeting, the Staff Report, and specifically pertaining to number 10
under the Site Specific Requirements, and dated Hearing Date:
January 27,2004 shall reflect the following:
'SITE SPECIFIC REQUIREMENT number 10 shall be deleted in
its entirety.
1 O. ,^~ mosquito abatement plan must be in place per Preliminary
Plat Finding No. 5.e. prior to signature on the finaI plat.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT / (FP-03-072)
Page 2 of 5
1.2 Adopt the Recommendations of the Central District Health
Department as follows:
The Central District Health Department requires after written
approval from the appropriate entities are submitted, they can
approve this proposal for central sewage and central water; that
plans must be submitted to and approved by the Idaho Department
ofHeaIth and Welfare, Division of Environmental Quality for
central sewage and central water; that run-off is not to create a
mosquito breeding problem; and it is suggested that stonnwater be
pretreated through a grassy swale prior to discharge to the
subsurface to prevent impact to groundwater and surface water
quaIity; that engineers and architects should obtain current best
management practices for stormwater disposal and design a
storm water management system that is preventing groundwater and
surface water degradation. Manuals for guidance:
1. State of Idaho Catalog Of Stormwater Best Management
Practices For Idaho Cities And Counties. Prepared by the Idaho
Division Of Environmental Quality, July 1997.
2. Stormwater Best Management Practices Guidebook. Prepared
by City of Boise Public Works Department, May 2000.
2. The final plat upon which there is contained the Certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be
signed only at such time as:
1. The Plat dimensions are approved by the City Engineer; and
2. The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash has been issued
guaranteeing the completion of off-site and required on-site
improvements.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT/ (FP-03-072)
Page 3 of5
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner
may request a regulatory taking analysis. Such request must be in writing, and must be filed with
the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter
at issue. A request for a regulatory takings analysis will toll the time period within which a
Petition for Judicial Review may be filed.
Please take notice that this is a final action ofthe governing body of the City of
Meridian, pursuant to Idaho Code ~ 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review as provided by
Chapter 52, Title 67, Idaho Code.
By action of the City Council at its regular meeting held on the
2 7 -/3-
day of
...--r-
J~~r
,2004.
Attest:
ORDER OF CONDITIONAL APPROY AL OF FINAL PLAT / (FP-03-072)
Page 4 of 5
Copy served upon Applicant, the Planning and Zoning Department, Public Works Department,
and City Attorney.
ByAb~r
Dated:
2-- ttJ-lJ4-
Z:\Work\M\Meridian\Meridian ] 5360M\BridgetolVer Crossing No.5 FI'-03.072\OrderFP.doc
ORDER OF CONDITIONAL APPROV AL OF FINAL PLAT / (FP-03-072)
Page 5 of5
-..
-..
MAYOR
Tammy de Ween!
CITY COUNCIL MEMBERS
Keith Bird
William L.M. Nary
Shaun Wardle
Charles M. Rountree
~ g ./"" CITY OF
\.JVLtJrldian'L-~.
IDAHO
CITY HALL
(208) 888-4433 - Fax 887-4813
PUBUC WORKS
BUILDING DEPARTMENT
(208) 887-2211 - Fax 898-9551
LEGAL DEPARTMENT
(208) 466-9272 - FAX 4664405
STAF REPORT:
Hearing Date: January 27, 2004
To:
Mayor & City Council
Sonya Allen, Assistant City Planne,Jtl ~
:Bruce Freckleton, Engineering Tech m
City Of Meridian
Request for a Final Plat Approval of Bridgetower CrossinggtY;ffi\r.~fo~~~ 5
Consisting of 45 Single-family Residential Building Lots and 5 Common Lots on
21.24 Acres in an R-4 Zone (with PD) by Primeland Development, LLP (File#
FP-03-072)
RECEIVED
From:
JAN ! 3 2Cn4
Re:
We bave reviewed this submittal and offer the following comments~ as conditions of the
applicant. These conditions shall be considered in full, unless expressly modified or
deleted by motion of the Meridian City Council:
. APPUCATION SUMMARY & LOCATION
This is the fifth phase of Bridgetower Crossing Subdivision, located north of W. Ustick Road,
between N. Linder & N. Ten Mile Roads in the N.W. ~ of Section 35, TAN., R1W. This phase
of the subdivision includes 45 single-family residential building lots and 5 common lots on
21.24 acres. The gross density of phase No.5 is approximately 2.12 dwelling units/acre. The net
density is approximately 2.47 dwelling units/acre.
The subdivision is located in an R-4 zone and has been approved as a planned development. The
minimum house size within the subdivision is 1,400 square feet, not including the garage area,
The common area lots within the subdivision consist of landscape/open space/drainage lots and
will be maintained by the Bridgetower Crossing Homeowners Association, The pressurized
irrigation system within this development is to be owned and maintained by the Bridgetower
Crossing and Verona Homeowners Associations.
The proposed final plat complies with the approved preliminary plat. The approved conditional
use permit (planned development) allowed for increased block lengths and a reduction in street
frontage to 69-feet for single family residential for this subdivision.
FP..o3-072
Bridgetower Crossing SubS.doc
BatA:b:+""Gt I of.~
Mayor & City Council
Hearing Date: January 27,2004
Page 2 of5
Staff recommends approval of this phase of Bridgetower Crossing Subdivision with the
comments and conditions stated in this report.
SITE SPECIFIC REQUIREMENTS .
1. Applicant is to meet all teOOs of the approved preliminary plat (pP-O 1-005), conditional
use permit (CUP-01-006) and development agreement (lnst. No. 101117652).
2. The Developer shall be responsible for payment of water assessment fees for any
common areas proposing to use City water as a backup irrigation source. Applicant has
indicated the Creason Lateral will be used as the primary source, with Five Mile Creek
providing the backup source of water.
3. Street signs are to be in place, water system shall be approved and activat~ pressurized
irrigation system approved and activated,. drainage lots constructed, fencing installed,
and road base approved by the Ada County Highway District prior to applying for
building permits. All development improvements shall be installed and approved prior
to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of
110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer,
water, etc., prior to signature on the final plat.
4. Sanitary sewer service to this site shall be via extensions from existing mains installed
adjacent to the proposed subdivision. Water service shall be via extensions from
existing mains installed adjacent to the proposed subdivision, as well as from a proposed
new city well being planned within this development. Applicant will be responsible to
construct the sewer and water mains to and - $ough this proposed development.
Subdivision designer to coordinate main sizing and routing with the Public Works
Department. Sewer manholes are to be provided to keep the sewer lines on the south
and west sides of the centerline.
5. Underground pressurized irrigation must be provided to all landscape areas on site.
Applicant has indicated that the pressurized irrigation system within this development is
to be owned and maintained by the Homeowner's Association. Since the system is
being proposed as a private system, plans and specifications for the irrigation system
shall be reviewed by the Public Works Department as part of the development plan
review process. A draft copy of the pressurized irrigation system O&M manual must be
submitted prior to plan approval.
6. The soils investigation report submitted with the application indicates that groundwater
was encountered at some fairly shallow depths within the project site. Design engineer
to provide a statement of compliance, prior to the approval of development plans that
certifies that the centerline finish grade of the streets, public or private, is at least three
feet above the established normal ground water elevation. This is an effort to ensure that
the building footings are at least one foot above the high groundwater.
FP-03-072
Eu:~:'" j't" :;f;p?-&ID;.doc
Mayor & City Council
Hearing Date: January 27,2004
Page 3 of5
7. Fencing along micropaths shall be consistent with existing micropath fencing approved
in previous phases of Bridgetower Crossing Subdivision. The developer shall place a
deed restriction on Lots 11, and 12, Block 10 and Lots 9, and 10, Block 24, to prohibit
the construction of any solid fencing on these building lots higher than four feet on the
sides adjacent to the microl?ath lots, per condition of the Development Agreement.
Temporary construction fencing to contain debris shall be installed along the boundaries
of this phase unless fe~cing already exists at the subdivision boundaries.
All fencing shall be reduced to three feet within twenty feet of the right-of-way.
8. The Landscape Plan (Sheet LS-l, dated 12/29/03 by Harvest Design) shall be revised as
follows:
a. Relocate the proposed trees in the northern portion of Lot 4, Block 10, which are
located within the 20-foot wide sanitary sewer easement.
b. Relocate the proposed trees in the southern portion ofLat 4, Block 10, which are
located within the 60-foot wide Settler's Irrigation White Drain Easement.
c. Align pathway directly above the sanitary sewer main on the northern part of Lot
4, Block 10. No portion of the drainage basin shall be above the sewer.
Submit three (3) copies of the revised plan along with an 8 ~"xll" reduction to the
Planning & Zoning Department prior to signature on the final plat.
9. Please add or revise the following plat notes:
(1.) Unless otherwise swy'm dimensioned, all lots. .. . ..adjacent to any public street...
and rear lot lines.
(2.) Unless otherwise slliYlm or designated dimensioned all lots. ..
(13.) Delete note, as Ten Mile Road is not adjacent to the subdivision boundary for
this phase.
(14.) Revise to reflect the revised recorded development agreement instrument number
101117652.
(15.) Delete note, as setbacks indicated are standard for this zone and aren't required
ef" to be shown on the plat.
;:0Jefo. ~\ ~o aJkem.;rit planJnust r p~e per ""min~lat ~in~o. ~ po/
J-1~~rn th~a1 pJai.
~()J( :1. v ~pplicant shall be required to pay Public Works development plan review, and
~v- e#' cr \u7- construction inspection fees, as determined during the plan review process, prior to
r, ~ signature on the final plat per Resolution 02-374.
12. All drainage areas (detention/retention basins) must be designed to ensure that water will
FP-03"()72
Bridgetower Crossing Sub5.doc
Sj,:h,.t HIf" 3 D.p$'
Mayor & City Council
Hearing Date: January 27.2004
Page40f5
percolate or discharge Within a period of time not to exceed 24 hours for all storms up to
and including a 1 DO-year storm event. Side slopes within drainage areas shall not exceed
a 4:1 slope.
13. Increase the width of the public utilities. drainage. and irrigation easement along the east
side of Lot 20, Block 10 to 15-feet.
14. Developer shall coordinate mailbox locations with the Meridian Post Office.
15. StaWs failure to cite specific ordinance provisions or terms of the approved preliminary
plat. conditional use permit or development agreement does not relieve Applicant of
responsibility for compliance.
GENERAL REQUIREMENTS
1. All irrigation ditches, laterals or canals, exclusive of natural waterways. intersecting,
crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per
City Ordinance 12-4-13. Plans will need to be approved by the appropriate
irrigation/drainage district, or lateral users association (ditch owner's), with written
approval or non-approval submitted to the Public Works Department. If lateral users
association approval can't be obtained, plans will be reviewed and approved by the
meridian City Engineer prior to final plat signature.
2. Any existing domestic wells and/or septic systems within this project will have to be
removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells
may be used for non-domestic purposes such as hm~scape irrigation.
3. 100-watt, high-pressure sodium streetlights will be required at locations designated by
the Public Works Department. All streetlights shall be installed at subdivider's expense.
Typical locations are at street intersections and/or fire hydrants. Final design locations
and quantity are determined after power designs are completed by Idaho Power
Company. Street light contractor to obtain design and permit from the Public Works
Department prior commencing installations.
4. Compaction test results must be submitted to the Meridian Building Department for all
lots receiving engineered backfill.
5. Submit "Final" letter from the Ada County Street Name Committee, approving the
subdivision and street names. Make any corrections necessary to confonn.
6. Applicant's engineer will be required to submit a signed, stamped statement certifyingsthat all street finish centerline elevations are set a minimum of three feet above the
highest established normal groundwater elevation.
FP-03-072
Bridgetower Crossing SubS.doc
E~;':~ -11" &/ t)fS"
Mayor & City Council
Hearing Date: January 27, 2004
Page 5 of5
7. Coordinate fire hydrant placement with the City of Meridian's Water Works
Superintendent.
8. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K.
Sidewalks are to provide a clear five-foot-wide walkway pathway without encroachment
of mailbox structures. .
STAFF RECOMMENDATI~N
Staff recommends approval of the final plat for Bridgetower Crossing Subdivision No. 5 with
the above stated comments & conditions.
FP-03-072
Bridgetower Crossing SubS.doc
E)&.1:b:+"AH S- cfS-
"
Es~~F/ls~
150 East Aikens Street, Suite B
Eagle, lD 83616
Phone: (208) 938-0980
Fax: (208) 938-0941
E-mail: es-beckym@qwest.net
January 27,2004
RECEIVED
JAN 2 7 2004
Mayor and City Council
City of Meridian
33 East Idaho Avenue
Meridian, ill 83642
City Of Meridian
City Clerk Office
Re: Bridgetower Crossing Subdivision No.5 (Final Plat)
File No. FP-03-072
Dear Mayor and Council:
We have reviewed staff comments dated January 27, 2004, and have the following responses:
SITE SPECIFIC REQUIREMENTS
1. The applicant will meet all temlS of the approved preliminary plat (PP-OI-OOS),
conditional use pennit (CUP-O I -006) and development agreement (Inst. No.1 01117652).
2. The applicant will comply.
3. The applicant will comply.
4. The applicant will comply.
S. The applicant will comply.
6. The applicant will comply.
7. The applicant will comply.
8. The applicant will comply.
9. The plat notes will be revised as requested.
ClDoc,m,"" ,,' '''''"".re,"'.MERIOIANCITY\Loc,' '"'Ed'; ,~i':aK~':\R7of.'il-
Mayor and City Council
January 27, 2004
Page 2
10. A mosquito abatement plan is not necessary since we have no wet ponds in this
ph ase.
11. The applicant will comply.
12. The applicant will comply.
13. The easement width will be increased as requested.
14. The applicant will comply.
15. Noted.
GENERAL REQUIREMENTS
1. The Creason LateraI was piped last year.
2. The applicant will comply.
3. The applicant will comply.
4. The applicant will comply.
5. The applicant will comply.
6. The applicant will comply.
7. The applicant will comply.
8. The applicant will compIy.
We believe this letter addresses all of your concerns. PIease feel free to call me if you have
additional comments or questions.
Sincerely,
Engineering Solutions, LLP
Becky McKay
Partner
BM:ss
cc: Mr. Frank Varriale
C:\Documents and Sellings\greent.MERJDIANC1TY\Local Settings\Temporary lntcl1lcl Fiks\OLKI4B\RecsResponse.do~
E~:h:+ "8" ~;:L
MERIDIAN
Showroom:
250 E. Overland Rd.
Meridian, Idaho 83642
Mailing:
P.O. Box 207
Meridian, Idaho 83680
Telephone:
208-888-4403
Fax: 208-888-4215
www.meridianford.com
RECEIVED
DATE: January 26, 2004
J ;\ N ?): .,r."j
M,j .." ~u() r
City of Merlc1ian
City Clerk Office
TO: Wi/I Berg - City of Meridian
FROM: Jim Wagner
RE: Ford Municipal Lease Program
Mr. Berg I
Larry Chetwood and I were discussing the fact that Ford was
supporting the sale of new 2004 Taurus vehicles. Another
factor you might consider regarding the car for the Mayor is the
Ford Municipal Lease Program. I have enclosed a brochure
covering the program. If you are not familiar with it you might
take the time to look it over. It affords a municipality the ability
to have a new vehicle without having to pay the full price in year
the vehicle is acquired.
As an example, the Taurus I quoted for the Mayor at the price of
$14750, can be leased at the annual payment of $5258.47 for 3
years, $4053.25 per year for 4 years, or $3334.63 annually for
5 years. Regardless of the length of the lease, you would own
the automobile at the end of the lease for $1.
If you have any questions, please give me a call.
w~
Jim Wagner
Fleet Manager
888-4403
412-3881 cell
f1eet@meridianford.com
COMMERCIAL
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LEASE/PURCHASE
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1-800-241-4199
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and purchasing. Many public agencies are discov-
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Municipal Lease/Purchase Financing is the ideal
approach to acquiring equipment within limited
budgets-without major cash outlays, long-term
debt obligations or, in most cases, voter approval.
At the same time, you gain significant budget
flexibility by freeing up capital for other uses-
such as essential
road maintenance or other needs. Ford
Municipal Financing, work-
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Consider what this flexible funding
method can do for you:
· Obtain needed equipment ar
today's prices, while taking
advantage of tax-exempt interest
rates and avoiding large, lump-
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. Avoid rhe repercussions of a tax
increase, or the expense and
complexity of a bond issue to
finance equipment acquisitions.
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as only the current year's lease
paymentS are included in the
operating budget.
· Accumulate equity with every
installment and realize ownership
with a final payment of$l at
lease-end.
. No down payment or security
deposits are required and there's
no pre-payment penali:}'.
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equipment in service.
. Gain the cash-flow benefits of
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Need More Information?
Call us Toll-Free: 1-800-24~-4199
. Optional Ford A Ford Municipal Financing Coordinator is ready to answer any
questions... just call our roll-free number listed above. We also urge you
Extended Service to get in touch with your local Ford, Lincoln-Mercury, Ford Truck or Ford
Plans and vehicle New Holland Tracror dealer to fmd out more about the program.
accessories qualifY We're a team ready to move fast to solve yourvehide needs. We can
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Virtually the only restricting facmr
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equipment is rided to you during
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interest held by Ford Credit.
Let Ford Municipal
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Your Ford dealet offers "one-stop"
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essential equipment. Ford dealers
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Extended Service Plans are eligible
for financing, allowing you to
budget maintenance costs over the
term of the contract. Whatever
your needs, Ford can meet them.
Ford Municipal Financing handles
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4ID>
FC-18211.AP (3/99)
January 22, 2004
MERIDIAN CITY COUNCIL MEETING
APPLICANT Mayor's Office
REQUEST Proposal/ Selections of city car for Mayor's Use
Department Reports
January 27, 2004
ITEM NO. (!) -- 15 -- ~
AGENCY COMMENTS
CITY CLERK: See attached
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
CITY PARKS DEPT:
MERIDIAN SCHOOL DISTRICT:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
MERIDIAN POST OFFICE:
OTHER:
.~
pP^p
~v-f-/
(}Iff ~ QV
I ~1 'l0D ~
~I
Contacted:
Emailed:
Date:
Staff Initials:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
PAGE en
__r __r ~~~~ ~~.~v 'UY~VUU~LO
I I
USED CAR STRUCK STORE
RECEIVED
~) ;~
4... ;...
WILL BERG
CIlY CLERK CITY OF MERIDIAN
City of Meridian
City Clerk Office
RE:
VEHICLE PURCHASE FOR MAYOR
WILL,
THANK YOU fOR THE TIME YESTERDAY ON THE PHONE IN
REGUARDS TO THE PURCHASE OF A VEHICLE FOR THE MAYOR.
HERE ARE TWO (2) VEHICLES TO CHOOSE FROM FOR THIS PURCHASE
EITHER ONE CAN BE PURCHASED FOR $ 9995.00 PLUS FEES AND DOC
FEE Of $ 149.00 r- -0
THANK YOU,
~E~
HARLEY BERG
LITHIA USED CAR & TRUCK STORE
1005 E. FAIRVIEW AVE
MERIDIAN, ID 83642
PHONE 208-888-5380
FAX 208-288-0528
1005 E. Fairview · Meridian, Idaho 83642. (208) 888-5380 .. Fax (208) 288-0528
JAN 23 '04 12:29
2082880528
PClG>: 011
PAGE 02
~_. _~I _~v~ .~~LU
L.CJO":'OOU;.U:O
/
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Stock #7444D
Jan 22, 2004
Suggested Retail
Kelley Blue Book
Jan-Feb 2004
2003 Buick Century Sedan 4D .......................................................... $15,000
VIN: 2G4WS52J931210978
V6 3.1 Liter ...................................."..................__..................11'......................... Included
Automatic.. .........41.................".............. .........~.."".....iII...................." ........."...... ..... I nclud ed
Front Wheel Drive ...................u~...u.u.....u..#.........uu............n"....... Inclbded
*** Equipment ***
Air Conditioning...... ....... .............. ....... .......... Indu ded
Power Steering ............... ....... ..n.............. ....... Included
Power Windows ........... _u ...n...... ... ..........."11............. ....... Included
Power Door Loc.ks .......................................................... Included
Tilt '\\'11 cel......~.................... ....... ......"............. oI.~......... .................... Included
Cruise Control """..............u...,,~..........n....,u....,.u.u.,u.........lncluded
A1\1IFM Stereo ........n......... u........n..' ......... ................... H....... . -'Deluded
cassette"""'................IIr.......,,...............................IIII........ .....~."...........'"'''I..... Included
Qf}
J\qlqtli~:
Oual Front Air Ba~s......................................ln~ded
Power Sea t"lll..... ......................"... III ................... ................. ......,........_ 165
Retail Value without mileage.......................................... $15,165
Mileage adjustment (28,185) miles................................. <1,325>
*** Total Suggested Retail' ~..................................................... $13,840
Jan-Feb 2004 KeJley Blue Book KARPo\VER value!! for Ida~
V"IUClS are subjective opinions. Kelley Blue Book assumes no responsibility for errors 01" ()i'bission~
@CopyrightKeUey Blue Book200~,..aUrjght!'l re~
.-.---------
TAI-J ?~ '1/l4 12:29
PAGE 03
_~, 4~r ~~V~ ~~.~U
L.UOLOOU-',,"O
~~~6
Stock #13712D
.Tan 22, 2004
Suggested Retail
Kelley Blue Book
Jan-Feb 2004
2001 Ford Taurus SES Sedan 4D ..................................................... $10~300
VlN: IFAFP55251G236638
V6 3..0L Flex Fuel..............."'..............._.......iII...................."........."'.4II.................. Included
Automatic ......................................... .............. ..........11"11 ......................... ....a...............~ Included
Front Whee) Drive ............~.....IIt....iI.".............oI...........II_""'.....................4"." Included
*** Equipment ***
Air Conditioning-.... "...................11........ ....... .........."... Included
Power Steering.............. ............. ..-_.... ............ Included
Power Windows ...u......__.......u....u........"I......u....u."'........ Included
Power Door Locks ......................................... Included
Tilt Wh eel......................IllIf"'......................................... ......"......."",....... IncJu dcd
Crnise Control...II...........u.........u........................"............. Included
AMlFM Stereo ......................................"...n..............,............. Included
Single Compact Disc...................................... 300
Dual Front Air Bags...................................... Included
ADS (4- Wheel) ....,.........~~.........II..II...........III."'................. 165
Power Seat ..................-...........1-........................ ....................11......... 100
Alloy Wheels ..........iII-II-......a.......""............_.."..............,.............~.... 165
No Cassette.................................. ........................ ._. "'............. II ....'" 0
()~
t1 qqt;.
&- (I
Retail Value without mileage.......................................... $11,030
Mileage adjustment (44,970) miles ................................. 50
*** Total Suggested Retail Value ..................................................... $11,080
Jan-Fcb 2004K:eJley Blue 'Book KARPOWER values for Idaho
Values are subjceti...e opinion!!. 1(clley Blue Book a~sllmes no I"espDnsibiUty for error!! or omiS!'lioR~
10 Copyright Kelley Blue Book 2004, aU rights reserved
JRN 23 '04 12:29
?Ii\O':lOQ;AC::"O
h"',-...... ,...-:11
MERIDIAN
Showroom:
250 E. Overland Rd.
Meridian, Idaho 83642
Mailing:
P.O. Box 207
Meridian, Idaho 83680
Telephone:
208-888-4403
Fax: 208-888-4215
www.meridianford.com
Tf\'" TV T't
RECr:j' ..' '.,
'Ahi <)1
J 1'1 i:.. .
DATE: January 21, 2004
City of MeI'idi~n
City Clerk Off WI:
TO: Will Berg - City of Meridian
FROM: Jim Wagner
RE: Quote - Vehicle for Mayor DeWeerd
Mr. Berg:
Meridian Ford has the latitude to quote Ford or used General Motors
vehicles. All vehicles quoted will include a CD player.
Buick LeSabre Custom
Ford Taurus SE
2002 $13000
Miles: 30000 approx
Warranty: 12mon/12000 miles
$11000
30000 approx
6year175000 miles
Power train
2003
Miles:
Warranty:
$16000
17000 approx
Remainder of Manufacturer
36mon/36000 miles
$12500
17000 approx
6year175000 miles
Power train.
Also, to further complicate the decision-making process, you may want
to consider a new 2004 Ford Taurus SE. This car would have a full,
36-month, 36000 mile Ford new-car warranty. The City of Meridian's
price on this vehicle is $14750.
If you have any questions, please give me a call.
. Wagner
Fleet Manager
888-4403
412-3881 cell
fleet@meridianford.com
rl;jEP,I~li11J
Memorandum
Meridian Police Department
January 20,2004
TO:
FROM:
RE:
Chief Musser
Sgt. Fuchs
Vehicle Quotes
Chief Musser,
The infonnation you requested on January 16, 2004 was gathered. The following are prices on
vehicles, Company, phone number and the contact person:
Company Contact Office Number Cell Number
Peterson Stampede Brian Toone 475-3087 899-0339
Vehicle Year Vehicle Type Color Mileaee Price
2004 Intrepid Silver 14,167 $12,800
2004 Intrepid Silver 19,900 $13,500
2004 Intrepid White 12,000 $13,500
Company Contact Office Number Cell Number
Curt Hal Darin Moore 475-7405
Vehicle Year Vehicle Type Color Mileaee Price
2003 Intrepid Whi te 19,000 $12,300
2003 Intrepid Silver 21,000 $12,700
2003 Intrepid Whi te 11,000 $12,800
Company Contact Office Number Cell Number
Dan Wiebold Roger Daniels 466-4615 724-2613
Vehicle Year Vehicle Type Color Mileaee Price
2003 Taurus Silver 16,200 $13,800
2003 Taurus Red 20,900 $13,800
2003 Taurus Silver 19,500 $11,700
2003 T aums Gray 21,100 $11,600
Roger Daniels states that the two vehicles at $13,800 have sunroofs and leather seats and are
certified. This means that the warrant is still good and an extended warranty can be purchased with
the vehicle.
Memorandum
Meridian Police Department
January 20, 2004
Company Contact Office Number Cell Number
Dennis Dillon Mike Simpson 863-0787 Same
Vehicle Year Vehicle Type Color Milea2e Price
2003 Impala Pewter 20,000 $12,750
Company Contact Office Number Cell Number
Edmark Gary Hill 466-6000 442-2671
Vehicle Year Vehicle Type Color Mileaee Price
2001 Impala Dark Blue 47,000 $9,9984
2003 Impala White 23,800 $12,988
2003 Impala Whi te 14,600 $13,988
Jim Wagner at Meridian Ford states that he can get what every the Mayor wants in a vehicle and is
willing to do what is necessary to keep the business in town. Jim Wagner's office phone number
888-4403 ext #106, cell phone number 412-3881.
2001 Ford Taurus SES 37600 Miles
p/w PII cruise, CD, $8000
<.-l;Zlk ,6c~
/ze h 7'r- c-e-{' ". i..~, Or-
Boise S Best
Used Cars
and Trucks
W McCormick
Jon . 2770 South Orchard
, to 83705
BOIse, . 208-331-2277
TelePhon~9_2277
Fax; 208- 449
Cell; 208'.94;-~t@msn.com
Email; bOlse e
cars.com 2001 Ford Taurus SEsC".intable Version)
Page 1 of1
2001 Ford Taurus SES
Ask for Stock # 804.
Price $9,988
Mileage 37,933
Body Style Sedan
Exterior Color Blue
Engine 3.0L V6
Transmission AUTO 4SPD W/OD
Drive Train FWD
Wheelbase 109"
VIN 1FAFP55U21A174507
Print This Page and bring it on your visit to Boise's Best Used Cars.
Boise's Best Used Cars
2770 8. Orchard 8t.
Boise 10
208-331-2277 (CaJJ for a test drive.)
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Standard Features: FWD, Air Conditioning, Cruise Control, Power Door Locks W/Keyless Entry, Power Steering, Power
Brakes, Aluminum/Alloy Wheels, Split Folding Rear Seat, Split Front Bench Seat, Velour/Cloth Seats, Power Windows,
Power Mirrors, Alarm System, Power Driver Seat, Lighted Entry System, Digital Clock, Power Door Locks, Remote Trunk
Release, Tilt Steering Wheel, Intermittent Wipers, Rear Window Defroster, Tachometer
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Bring this vehicle inspection checklist along and use it to make additional comments and
notes on your visit to Boise's Best Used Cars.
Interior Condition
Clean:
DYes
ONo
Exterior
Rust or Corrosion:
o None
D Slight
o Moderate
o Extensive
Floor Mats
DYes
ONo
Tire Wear
D None
D Slight
o Moderate
o Extensive
Steering &
Alignment
Comments:
Bra ke
Responsiveness
Comments:
Other Comments:
Undercarriage
Rust or Corrosion:
o None
o Slight
o Moderate
D Extensive
Fluid Levels
Correct?
DOH
o Coolant
o Transmission
Vehicle Acceleration
& Handling
Comments:
Dents, Dings
o None
o Slight
o Moderate
o Extensive
Your Trade-in
Hand thi~ to the dealer
if you are trading in
your vehicle.
YOURW,ME
Windshield Dings
D None
o Slight
o Moderate
o Extensive
YOUR PI lOW; rWMBW
Yean
Make:
Model~
Test Drive
Comments:
Mileage:
Comments:
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Ask for Stock # 757.
Price $17,988
Mileage 17,878
Body Style Sedan
Exterior Color Silver
Engine 3.8L V6
Transmission AUTO 4SPD W/OD
Drive Train FWD
Wheelbase 112"
VIN 1G4HP52K03U107133
Seller Photo
,.l.as"".I. VJ. J.
Print This Page
and bring it on your
visit to Boise's Best
Used Cars.
* (0,'000
Boise's Best Used Cars
2770 S. Orchard St.
Boise 10
208-331-2277 (Call for a test drive.)
Standard Features: FWD, Air Conditioning, Cruise Control, Remote Power Door Locks, Power Steering, 4-Wheel ABS,
Ventilated Front Disc I Solid Rear Disc Brakes, All Season Tires, Steel Rims, AM/FM In-Dash Single CD Player, Power
Windows, 8-Way Power Front Seat, TIlt-Adjustable Steering Wheel
~~i.i.~~~~~~:c~~~~lf~r~~f~r~~~1jij(a~~~::~'7~.~~{~.'~f~:~': ':'~:7':'~'~" :.:,:::,.:'; \" '. '. :..~" .."';....'. ;':.: .;".;\'>'~
Bring this vehicle inspection checklist along and use it to make additional comments and
notes on your visitto Boise's Best Used Cars.
Interior Condition
Clean:
DYes
DNa
Exterior
Rust or Corrosion:
o None
o Slight
o Moderate
o Extensive
Floor Mats
DYes
ONo
Tire Wear
o None
o Slight
o Moderate
o Extensive
Steering &
Alignment
Comments:
Brake
Responsiveness
Comments:
Other Comments:
Undercarriage
Rust or Corrosion:
o None
o Slight
o Moder<lte
o Extensive
Fluid Levels
Correct?
OOil
o Coolant
o Transmission
Vehicle Acceleration
&. Handling
Comments:
Dents, Dings
o None
o Slight
o Moderate
o Extensive
Your Trade-in
Hand this to the dealer
lfyou ilre trading in
your Vehicle-.
Windshield Dings
o None
o Slight
o Moderate
o Extensive
Year:
Make:
Modeh
Test Drive
Comments:
Mileage:
http://www.cars.com/search/used/ms/dealer/results/single/detail_print.jhtml?paId=1338027...1/14/2004
~ w<e-- ... -.... .A.
Results: 1-11 Show Alii Results
(Print) (Comp<lre Vehicles)
Year Vehicle
2003 Buick LeSabre Custom
Price CJl Mileage Photo Body Color
$17,988 17,878 !i!D Sedan Silver
Compare
r
Results: 1-11 Show Alii Results
( Print J (tomp<lre Vehicles)
The information on vehicles provided in this service is supplied by the seller or other third parties. Cars.com provides this service
and materials without representations or warranties of any kind either expressed or implied. All prices and specifications are subject
to change without notice. Prices shown may not include government fees and taxes, any registration fees, any finance charges, any
dealer document preparation charge, and any emission testing charge.
http://www.cars.com/search/used/ms/dealerlresults/multiple/searchJesults.jhtml?aff=natiol...1/14/2004
Memorandum
Meridian Police Department
January 20, 2004
Company Contact Office Number Cell Number
Dennis Dillon Mike Simpson 863-0787 Same
Vehicle Year Vehicle Type I Color Mileage Price
2003 Impala I Pewter 20,000 $12,750
Company Contact Office Number Cell Number
Edmark Gary Hill 466-6000 442-2671
Vehicle Year Vehicle Type Color Mileage Price
2001 Impala Dark Blue 47,000 $9,9984
2003 Impala White 23,800 $12,988
2003 Impala White 14,600 $13,988
Jim Wagner at Meridian Ford states that he can get what every the Mayor wants in a vehicle and is
willing to do what is necessary to keep the business in town. Jim Wagner's office phone number
888-4403 ext #106, cell phone number 412-3881.