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HomeMy WebLinkAbout2024-01-23 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, January 23, 2024 at 4:30 PM Minutes ROLL CALL ATTENDANCE PRESENT Councilman Doug Taylor Councilman John Overton Councilwoman Anne Little Roberts Councilman Luke Cavener Councilwoman Liz Strader Councilman Joe Borton Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Borton, Seconded by Councilwoman Strader. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Cavener, Councilwoman Strader, Councilman Borton 1. Approve Minutes of the January 9, 2024 City Council Work Session 2. Approve Minutes of the January 9, 2024 City Council Regular Meeting 3. New Horizon Academy Water Main Easement No. 1 (ESMT-2024-0001) 4. Records Apartments Full Release of Sanitary Sewer and Water Main Easement (ESMT-2023-0180) 5. Treasure Valley Dermatology Water Main Easement No. 1 (ESMT-2024-0002) 6. Final Plat Approval for Newkirk Subdivision No.1 (FP-2023-0020) by Laren Bailey, Conger Group, located at 4250 W. Franklin Rd. 7. Findings of Fact, Conclusions of Law for Hesperus (SHP-2023-0005) by Antonio Conti, Ackerman-Estvold, located at 1737 S. Meridian Rd. 8. Professional Services Agreement Between Eventageous Idaho, LLC and the City of Meridian for Event Coordination Services for 2024 Meridian Main Street Market 9. Approval of Equipment Purchase Agreement with Kurita American for Well 10b Water Treatment Facility - Filter Equipment for the Not-To-Exceed Amount of $887,164.00 10. Main Subscription Agreement with Workday, Inc. for Workday Human Resource Management Software Subscription, Training and Consulting Services 11. Approval of Order Form 00433288.0 for Workday Human Resource Management Software ten-year subscription in the not-to-exceed Amount of $2,557,051, with $118,665.00 due in Fiscal Year 2024 12. Order Form #433285 for Workday Training in the Not-To-Exceed Amount of $63,350.00 13. Order Form #431530 for Delivery Assurance (Consulting Services) for the Not-To- Exceed Amount of $34,000.00 14. Approval of Master Services Agreement and Statement of Work – Workday Deployment Services to Cognizant Technology Solutions U.S. Corporation for a Not-To-Exceed Amount of $967,436.00 15. Resolution No. 24-2432: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Office Equipment to the Idaho Youth Ranch 16. Resolution No. 24-2433: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Vehicles to Idaho State Police 17. Resolution No. 24-2434: A Resolution of the Mayor and the City Council of the City of Meridian, Reappointing Maria Lorcher to Seat 2 of the Meridian Planning & Zoning Commission; and Providing an Effective Date 18. City of Meridian Financial Report - December 2023 ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 19. Public Meeting Safety Discussion EXECUTIVE SESSION per Idaho Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Motion to enter executive session made by Councilman Borton, Seconded by Councilwoman Strader. Voting Yea: Councilman Taylor, Councilman Overton, Councilwoman Little Roberts, Councilman Cavener, Councilwoman Strader, Councilman Borton In to session: 4:53 PM Out of session: 5:49 PM ADJOURNMENT 5:49 PM Meridian City Council Work Session January 23, 2024. A Meeting of the Meridian City Council was called to order at 4:39 p.m. Tuesday, January 23, 2024, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Liz Strader, John Overton, Anne Little Roberts and Doug Taylor. ROLL-CALL ATTENDANCE X Liz Strader X Joe Borton Anne Little Roberts X John Overton _X_ Doug Taylor _X_Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is January 23rd, 2024, at 4:39 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: There are no changes to the agenda. I move we adopt it as published. Strader: Second. Simison: Have a motion and a second to adopt the agenda as published. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the agenda is agreed to. MOTION CARRIED: ALLAYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the January 9, 2024 City Council Work Session 2. Approve Minutes of the January 9, 2024 City Council Regular Meeting 3. New Horizon Academy Water Main Easement No. 1 (ESMT-2024-0001) Meridian City Council Work Session January 23,2024 Page 2 of 7 4. Records Apartments Full Release of Sanitary Sewer and Water Main Easement (ESMT-2023-0180) 5. Treasure Valley Dermatology Water Main Easement No. 1 (ESMT- 2024-0002) 6. Final Plat Approval for Newkirk Subdivision No.1 (FP-2023-0020) by Laren Bailey, Conger Group, located at 4250 W. Franklin Rd. 7. Findings of Fact, Conclusions of Law for Hesperus (SHP-2023-0005) by Antonio Conti, Ackerman-Estvold, located at 1737 S. Meridian Rd. 8. Professional Services Agreement Between Eventageous Idaho, LLC and the City of Meridian for Event Coordination Services for 2024 Meridian Main Street Market 9. Approval of Equipment Purchase Agreement with Kurita American for Well 10b Water Treatment Facility - Filter Equipment for the Not- To-Exceed Amount of $887,164.00 10. Main Subscription Agreement with Workday, Inc. for Workday Human Resource Management Software Subscription, Training and Consulting Services 11. Approval of Order Form 00433288.0 for Workday Human Resource Management Software ten-year subscription in the not-to-exceed Amount of $2,557,051, with $118,665.00 due in Fiscal Year 2024 12. Order Form #433285 for Workday Training in the Not-To-Exceed Amount of $63,350.00 13. Order Form #431530 for Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of $34,000.00 14. Approval of Master Services Agreement and Statement of Work — Workday Deployment Services to Cognizant Technology Solutions U.S. Corporation for a Not-To-Exceed Amount of $967,436.00 15. Resolution No. 24-2432: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Office Equipment to the Idaho Youth Ranch 16. Resolution No. 24-2433: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Meridian City Council Work Session January 23,2024 Page 3 of 7 Declare Surplus Property and Authorizing the Donation of Vehicles to Idaho State Police 17. Resolution No. 24-2434: A Resolution of the Mayor and the City Council of the City of Meridian, Reappointing Maria Lorcher to Seat 2 of the Meridian Planning &Zoning Commission; and Providing an Effective Date 18. City of Meridian Financial Report - December 2023 Simison: Next up is the Consent Agenda. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Move that we approve the Consent Agenda as published, for the Mayor to sign and Clerk to attest. Strader: Second. Simison: Have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay? The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: ALLAYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 19. Public Meeting Safety Discussion Simison: So, we go to Department/Commission Reports. Item 19 is Public Meeting Safety Discussion and we will turn this over to Lieutenant Harper. Harper: Good afternoon, Mayor, Members of Council. I'm just going to provide -- I'm going to provide just a couple of slides talking about workplace safety, kind of explain to you guys what we are doing here in Meridian, as well as the training that we are providing to city staff, as well as just some things to kind of think about as we live our daily lives, not only here tonight, but day to day, whether at the grocery store or going into the theater or church or whatever it may be. So, just a couple of things we are going to go through. So, planning. When we train this to not only city employees, but we do this with businesses all around the city, we really talk about developing a safety Meridian City Council Work Session January 23,2024 Page 4 of 7 culture and climate and I think a lot of times we get focused on just the training piece and not thinking more holistically about safety in our day-to-day walk. So, part of that is we talk about relationship building. I think at Meridian we do a really good job of building strong relationships, but kind of the Meridian family; right? Regardless of whether we are in Public Works or at the Police Department, we are about the people that -- that we serve and the community that we -- that we work alongside. So, with that comes the active awareness piece. When we are here tonight we all know each other pretty well, but it's really understanding us beyond just the surface level and getting to understand what makes us tick, but how we present ourselves each day, because a lot of times when we are dealing stuff in safety, whether it's acts of violence, you know, the human side or we are dealing with the more disaster response side of things -- when we are dealing with the human side a lot of times we don't do the preventative work on the front end and recognizing when people are hitting their breaking point or are having a rough go in life and are hitting the line in the sand; right? Because we all have a breaking point and -- in our day-to-day walk, but I think the bigger thing is looking out for one another and recognizing when people need help. So, before they get to that point where they are going to do something to potentially self harm or harm others, hopefully, we intervene and -- and redirect them to a more positive solution. So, that talks about the help. The reporting piece, I think a lot of times that is missed. People ignore things that they see. I hear it time and time again -- well, we didn't want to call the police, because we thought it would be a waste of your time. Well, for us that's our job. Our job is to serve the community and regardless of what the call is, we respond to it and we want to continue to keep it that way here in the city. So, that's a big piece of, you know, whether we are walking out to our cars after tonight and we see something suspicious in the parking lot -- at times we ignore it or like, oh, that's probably nothing. Well, if it caught your attention or your interest you should probably let law enforcement know and let us do our job to determine whether it's nothing or it's something more than that. So, that collective effort. In the city we do have an EOP, emergency operations plan. Joe, with Fire, and I worked on that a number of years ago. It's something that is something that -- that we should definitely be looking at a little more frequently and updating based off of what's going on in the world and as our city evolves and changes. So, Joe and I will have to follow up on that. But also making sure that people know where to find it. Making sure our directors are making sure that all of our staff are actually reviewing it and having discussions about it, because if we are expecting people to act or respond to whatever the emergency is, if they don't have the information or the training to back it it makes it very hard to make critical decisions under stress. The training piece goes into preparation. So, throughout the city we have been teaching the CRASE program, the Civilian Response to Active Shooter Events. It has the word shooter in there, but it's much bigger than that. It talks about the mental, physical, emotional preparation behind dealing with any type of emergency, whether it's a natural disaster or it's actually an act of violence. This class is -- is actually taught at a national level. It's taught in all -- every state in America and it's something that we have taught here in every department in the city and hopefully something that we can follow up with at a later time to provide to everybody on Council, because it's about an hour and a half class. I can get it down to about 45 minutes. But really good class, but it really talks about the preparation, but the awareness, prevention and the decision Meridian City Council Work Session January 23,2024 Page 5 of 7 making behind what you should do in different situations. We have gotten a lot of good feedback. We have been teaching it for probably I would say five years or so and trying to do refreshers every couple of years. There is a group of us in the department that teach it, that are certified to teach it, but there is a lot of people to train in the city, so it usually ends up being about every two years that we do a refresher. So, this three stages -- three stages of disaster response is a big piece. The denial, deliberation, decisive movement. The reason I actually add this in to explain part of this training is this is a really big piece. It's the mindset piece and as we sit here today I will ask each one of you where you sit there. You have denial that nothing's ever going to happen, so why worry about it? Hopefully none of us are living in that -- in that space in our minds day to day. There is the deliberation, which is we live in the kind of the yellow and that's really where each one of us live. The City of Meridian is a safe community. We hope to keep it that way for many generations to come, but we are not immune to acts of violence. We are not immune to bad things happening, just like it happens in any city. So, it's really that -- moving in that that middle phase of being aware of our surroundings, knowing things that could happen and being prepared to act. Decisive movement is, obviously, as it says -- is the action behind that preparation. So, then, the action piece, the planning and preparation improves your ability to act. My favorite part is -- is having a plan, of scripting and role playing. Yes, I have been in law enforcement for several decades, but this is something that my family and I talk about, is a -- if you are at the grocery store and somebody has a medical emergency what are you going to do? Simple as that, because some people will get a little overwhelmed and not know what to do; right? 911. CPR is needed start administering CPR, those types of things. When we are talking about -- if we are at a house of worship and something happens, what is our plan? Do we know our exits? Do we have a plan for our family, myself personally, to remove myself from that situation to keep my family safe or potentially have to act to protect my family? So, what we do teach -- run, hide, fight is what's taught pretty much nationally. Department of Homeland Security came up with it many moons ago. I -- really, the words mean everything and when I look at, run, hide, fight, can have a very good conversation about why those words don't resonate with different populations in our community. If you are potentially handicapped, some sort of disability, you are elderly, run, hide, fight can be challenging words to resonate within yourself on what you are supposed to do. CRASE supports the avoid and I defend, which is much more -- I think -- I think you can wrap your head around a little better with what that means to you personally. In the schools we -- we developed move, secure defend, because, obviously, we are dealing with a sensitive population from K to 12. So, we needed to find words that resonate with teachers and young people. So, they are just words. The actions behind them are all much the same. But, again, words resonate with people. At the end of -- end of it what each one of you do, whether it's during a Council meeting, the workshop or the regular meeting, you have to do something. We have any type of situation in here we have to act and we should be prepared through our scripting and role playing of knowing what we are going to do, whether we are as an individual or collectively as a group, but at the end of the day that's what we are here for. I take -- take pride in the level of service that we provide as a department and we have always believed that every call is important no matter how small, how big, we are going to respond to it. I put in there if you need us we will Meridian City Council Work Session January 23,2024 Page 6 of 7 respond and that's -- that's the truth. Our response times aren't getting any better, but we are going to get there and if we are talking about a major emergency you are not only going to have Meridian PD, but you are going to have other -- every other police department in the valley here, probably more than you can shake a stick at. So, getting back to observations. We need each one of you nights -- at night or in your daily lives to be part of a solution and helping us using your eyes, using your ears. If you see something report it and help us to get to that solution. I think in Meridian the training, but we are held to a very high standard in Meridian and we want to keep it that way, but I believe that -- and I think I could prove through the actions of our officers when they respond you are going to get a highly trained, prepared officer who is going to be there to make decisions and, hopefully, resolve the situation. But at the end of the day it goes beyond any of us in this room. It's bigger than that. It's our community as a whole. So, collectively, with all of us together, I think that's really where the safety lies, not only in the workplace, but in our community and, hopefully, I will have an opportunity to share -- share a little more in depth with you guys later. And I will stand for any questions. Simison: Thanks, lieutenant. Council, any questions? All right. Thank you very much. EXECUTIVE SESSION per Idaho Code 74-206(1)(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Simison: Well, that was quick, but we have reached the end of our agenda, except for the last item. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Move we go into Executive Session pursuant to Idaho State Code 74-206(1)(d). Strader: Second. Simison: Have a motion and a second to go into Executive Session. Do I have any discussion? If not, Clerk will call the roll. Roll Call- Borton, yea; Cavener, yea; Strader, yea; Overton, yea; Little Roberts, yea; Taylor, yea. Simison: All ayes. Motion carries and we will move into Executive Session. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (4:52 p.m. to 5:20 p.m.) (Moved to come out of Executive Session: Borton. Strader second.) Meridian City Council Work Session January 23,2024 Page 7 of 7 (Moved to adjourn - Borton.) MEETING ADJOURNED AT 5:41 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 2 / g 24 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the January 9, 2024 City Council Work Session Meridian City Council Work Session January 9, 2024 Page 7 of 7 Strader: I move that we adjourn. Borton: Been moved to adjourn. All those in favor say aye. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Mayor Robert E. Simison 1-23-2024 ATTEST: CHRIS JOHNSON - CITY CLERK W IDIAN� AGENDA ITEM ITEM TOPIC: Approve Minutes of the January 9, 2024 City Council Regular Meeting Meridian City Council January 9,2024 Page 22 of 22 Borton: There has been a motion to adjourn. All those in favor say aye. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 7:13 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR ROBERT E. MISON 1-23-2024 ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: New Horizon Academy Water Main Easement No. 1 (ESMT-2024-0001) ADA COUNTY RECORDER Trent Tripple 2024-003602 Project;Name or Subdivision Name: BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 01/24/2024 08:03 AM New Horizon Academy CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 01 Identify this Easement by sequential number if the project contains more than one easement of this type.See instructions/checklistforvddftnaI information: For Internal Use Only Record Number: EST-2024-0001 WATER MAIN EASEMENT THIS Easement A reement made this 2 day of Jana 26_ 4 between ( Grantor")and the City of Meridian,an Idaho Municipal Corporation("Grantee") a, LL WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of benefits to be received by the Grantor, and other good and valuable consideration,the Grantor does hereby give,grant and convey unto the Grantee the right- of-way for°an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance, repair and replacement at the convenience ofthe Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever, IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed therein violation ofthis easement: THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easementarea that would interfere with Grantee's use of said easement, including,but not limited to, buildings,trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs: THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of,or lie within the boundaries of any Water Main Easement Page l Version 04/17/2023 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: New Horizon Real Estate Development - Idaho, LLP D" ilttlol� )SSTATE OF ) ss County of fl This record was acknowledged before me on (date) by �tXl (name of individual), [complete the followirr Z signin in a represe Live capacity, or stri _ the following if signing in an individual capacity] on behalf of N&) M'zm 9W LSM P-1 (name of en ty on behalf of whom record was executed), in the following representative Do&10" capacity: k+ QIr (type of authority such as officer or trustee) — i10o o Notary Stamp Below s.'�� AMANDA MARIE ASLAKSON NOTARY PUBLIC s -� _ Notary Signature �;. MINNESOTA � ```� My Commission Expires01131/2028 My Commission Expires: Abca Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor - - 20T4— Attest by Chris Johnson, City Clerk 1-23-2024 STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 1-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Page 3 Version 04/17/2023 Exhibit A New Horizon Academy Water Main Easement Number 01 2775 W.Navigator Drive,Suite 210 Idaho Office Meridian.Idaho 83642 H O RR O C K S Tel: 208.895.2520 www.horrocks.com s INI E N G I N E E R S Date: January 5, 2024 Project: ID-7403-23 Page: 1 of 1 Utility Easement A utility easement being 20 feet wide, 10 feet on each side of a water line, located on a parcel of land being a portion of Lot 2 Block I of Victory Commons Subdivision and situated in a portion of Government Lot 4, Section 19,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, more particularly described as follows: Commencing the most Westerly corner of said Lot 2 Block 1, from which the Northerly corner of said Lot 2 Block 1 lies N.51°42'29"E. 263.31 feet, Thence N.51°42'29"E., along the Westerly line of said Lot 2 Block 1, 29.48 feet to a point, said point being the Point of Beginning; 1) S.89028'10"E., 76.86 feet to a point; 2) S.37°51'51"E., 95.57 feet to a point; 3) S.52°08'09"W., 5.50 feet to a point; 4) S.37051'51"E. 20.00 feet to a point; 5) N.52°08'09"E., 25.50 feet to a point; 6) N.37°51'51"W., 125.24 feet to a point; 7) N.89°28'10"W., 61.67 feet to a point; 8) S.51°42'29"W., along the Westerly line of said Lot 2 Block 1, 31.90 feet to the Point of Beginning. F� ZOF It '4• GO •� H 42023VD•74D•23 Na Holimn Acad*WPM)sd DataW4 Su4+7V0.7403.73 UT-EASEMENTS d"h714 Gods 17E=4 7 30 AM r f7W z no x iL .�� C _ O 2S N O v m T m n m m T -u Y� m O O c� ao D m v n cz � I \Z O O O r C w p F? U) n m m 00,OO O O � T oMv °D o o m Z o CD CD 3 O m O M * Opm C m Q- C z 9 m � p CO m -D1 O �I f C z z z = X < z l- X `O 3 N m p r r m r \ N m Gcn Z z I �'O CD � m m �\ co z � rn m o w m I 9u'. C)0 O V \� C C / � z I \ 0 O I \ Z 0 z / W O / p N 0 m -- U) m = N ra y O o � � N x ! m m C) \� m M z Ln ( / Q N o D? o / z o < N m O\ c +n awa t5`O IBC m as V E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Records Apartments Full Release of Sanitary Sewer and Water Main Easement (ESMT-2023-0180) ADA COUNTY RECORDER Trent Tripple 2024-003603 BOISE IDAHO Pgs=1 BONNIE OBERBILLIG 01/24/2024 08:03 AM Records Apartments CITY OF MERIDIAN, IDAHO NO FEE Full Release of Sanitary Sewer and Water Main Easement ESMT-2023-0180 FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: Sanitary Sewer and Water Main Easement GRANTEE: CITY OF MERIDIAN GRANTOR: DWT Investments LLC and BVZ Records Village,LLC INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated November 15 2022 and recorded as Instrument Number 2022-093568 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 23rd day of January 20 24 CITY OF MERIDIAN AW Rob rt E. Si iso ;Mayor 1-23-2024 Attest by ris Joh r , ��y Clerk 1-23-2024 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 1-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. C HARLE N E WAY Cha&YcW2,� COMMISSION No. 67390 Notary Signature NOTARY PUBLIC My Commission Expires: 3-28-2028 STATE OF IDAHO Version 01/01/2020 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Treasure Valley Dermatology Water Main Easement No. 1 (ESMT-2024-0002) ADA COUNTY RECORDER Trent Tripple 2024-003601 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 01/24/2024 08:02 AM Project Name or Subdivision Name: CITY OF MERIDIAN, IDAHO NO FEE Treasure Valley Dermatology_ Water Main Easement Number: 01 identify this Easement by sequential number it the project contains more than one easement of this typo,See Instructionstcheeklist for additional information, For Internal Use Only E Record Number: SMT-2024-0002 WATER MAIN EASEMENT TIJI,—S&sent Agreement made,tlfis 23 day of January 20 24_between KDP Properties,LLC. ("Grantor")and the City ofMeridian,an Idaho Municipal Corporation("Oi'an`tee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS , the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities,together with their maintenance repay and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after making repairs or performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation ofthis easement. THE GRANTOR covenants and agrees that Grantor shall not place or allow to be placed any permanent structures or obstructions within the easement area that would interfere with Grantee's use of said easement,including,but not limited to,buildings,trash enclosures, carports, sheds,fences,trees,or deep-rooted shrubs. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and casement hereby granted shall become part of,or lic within the boundaries of any WaterMain Easement Page I Version 04/17/2023 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives, purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: KDP Properties LLC STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on (date)by (name of individual), [complete the following l signing in a representati e cr aci , nr strike the following if signing in an individual capacity] on behalf of (name of a if of whom record was executed), in the following representative ti on b ha capacity: (type f aut such as officer or trustee) Notary Stamp Below CAYLA RELKA COMMISSION#20225179 No r S atu NOTARY PUBLIC M Commission Expires: STATE OF IDNIiO y p MY COMMISSION EXPIRES 10/31/2028 Water Main Easement Page 2 Version 04/17/2023 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor 1-23-2024 Attest by Chris Johnson,City Clerk 1-23-2024 STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 1-23-2024 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Stamp Below Notary Signature 3-28-2028 My Commission Expires: Water Main Easement Page 3 Version 04/17/2023 Professional Engineers, Land Surveyors and Planners s 924 3`d St. So. Nampa, ID 83651 Ph (208) 454-0256 Fax 208) 467-4130 SSOGIc� �'�S Jl`-1C. � e-mail:dholzhey a masonandassociates.us FOR: Treasure Valley Dermatology JOB NO.: AU0622 DATE: January 11, 2024 "EXHIBIT A" TREASURE VALLEY DERMATOLOGY-WATER MAIN EASEMENT ESMT-2023-0055 An easement being a portion of Lot 2 Block 2 of Treasure Valley Business Center—Phase 1 recorded in Book 53 at Pages 4790-4792 in the Ada County Recorder's Office situated in the NE1/4 of Section 8, Township 3 North, Range 1 East, of the Boise Meridian, City of Meridian, Ada County Idaho, more particularly described as follows: Commencing at the northeast corner of the NE1/4; Thence N 89' 49' 3 1" W., 2644.16 feet along the north boundary of the NE1/4 to the northwest corner of the NE 1/4; Thence S 00' 29' 10"W., 58.89 feet to the northwest corner of Lot 1 Block 2 of Treasure Valley Business Center—Phase 1; Thence S 89' 32' 53"E., 289.75 feet along the northerly boundary of said Lot 1 to the northwest corner of said Lot 2; Thence S 89' 32' 53"E., 127.10 feet along the northerly boundary of said Lot 2 to the POINT OF BEGINNING of said easement; Thence S 89' 32' 53"E., 20.02 feet along the northerly boundary of said Lot 2; Thence S 01° 47' 27"E., 87.14 feet; Thence N 88' 12' 33"E., 3.98 feet; Thence SO 1' 47' 27"E., 10.00 feet; Mason 6y /gSSOC/ate5 Jnc. Professional Engineers, Land Surveyors and Planners Page 1 of 1 Thence S 88' 12' 33" W., 3.98 feet; Thence S 01° 47' 27" E., 23.11 feet; Thence S 88' 12' 33" W., 20.00 feet; Thence N 01° 47' 27" W., 25.05 feet Thence S 88' 12' 33" W., 4.16 feet; Thence N 01° 47' 27" W., 10.00 feet Thence N 88' 12' 33"E., 4.16 feet; Thence N 01° 47' 27" W., 85.97 feet to the POINT OF BEGINNING of said easement. L 5� %ST CC 9366 sa111112'�o p�TFOF0P�� RAN HO�ti� �ssocia��s /nc. Professional Engineers, Land Surveyors and Planners Page 2 of 2 TREASURE VALLEY DERMATOLOGY- WATER MAIN EASEMENT ESMT-2023-0055 AN EASEMENT BEING A PORTION OF LOT 2 BLOCK 2 OF TREASURE VALLEY BUSINESS CENTER — PHASE 1 RECORDED IN BOOK 53 AT PAGES 4790-4792 IN THE ADA COUNTY RECORDER'S OFFICE SITUATED IN THE NE114 OF SECTION 8, TOWNSHIP 3 NORTH, RANGE 1 EAST, OF THE BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY IDAHO 0 50 100 200 SCOI e: 1"=100' NW CORNER E. FAIRVIEW AVE NE CORNER NE1/4 N8s49'31"W 2644.16' NE1/3 a S893253"E 00 C6 20.02' o "' S893253 E 289.75' 127.10' Ni'47'27'W 51'4727E 121.03'�� 120.24' N8812'33'E N881233'E (�3.98' N147'27'W I1 S14727"E 10.00' _ 10.00' LOT 1 BLOCK 2 OF TREASURE S88'12'33'W S8812 33'W VALLEY BUSINESS CENTER — PHASE 1 4.16' 3.98, N1'47'27'W S1'47'27"E 25,05' 23.11' S88'123J'W 20.00' LOT 2 BLOCK 2 OF TREASURE VALLEY BUSINESS CENTER — PHASE 1 TREASURE VALLEY DERMATOLOGY WATER EASEMENT JOB N0, AU0622 1IA\\//I]1 Professional Engineers, DWG NO. BDY 1 • 1 c9 5 0 1-1 Land Surveyors 11 �_ &Planners SCALE., 1"= 100 REV. Q s74.k&&a Nzmpz.1163651 FIELD BOOK NO. SSociatcs Ixe;454-MVF.Mj4era5c DRA NN BY., I DATE: I DH 13/9/23 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat Approval for Newkirk Subdivision No.1 (FP-2023-0020) by Laren Bailey, Conger Group, located at 4250 W. Franklin Rd. STAFF REPORT (::�WE I COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT I D A H O HEARING January 23, 2024 Legend pf� DATE: Project Location TO: Mayor&City Council %_ [d FROM: Linda Ritter,Associate Planner , � 208-884-5533 SUBJECT: Newkirk Subdivison No. 1 -------- FP-2023-0020 LOCATION: 4250 W. Franklin Rd.,in the SW 1/4 of Section 10,T.3N.,R.1 W. (Parcel #51210346801) u I. PROJECT DESCRIPTION Final Plat consisting of 62(44 single-family attached and18 townhomes)building lots and 10 (8 landscape, 1 common driveway, 1 alley) common lots on 21.41-acres of land in the TN-R(Traditional Neighborhood Residential)zoning district for Newkirk No. 1 Subdivision. II. APPLICANT INFORMATION A. Applicant: Laren Bailey, Conger Group—4824 W. Fairview Avenue, Boise, ID 83706 B. Owner: Chris Nolan,Lansing Farm LLC—P.O Box 372,Eagle, ID 83616 C. Representative: Laren Bailey, Conger Group—4824 W. Fairview Avenue, Boise,ID 83706 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2022-0088)as required by UDC 11-613-3C.2. The submitted final plat is for the same number of building lots and common area as approved with the preliminary plat; therefore,the proposed plat is in substantial compliance with the approved preliminary plat as required. ACHD required the applicant to extend Skill Hill Street from the Ascent Subdivision as part of the preliminary plat approval. After further review of the area,ACHD determined the grade was too steep and removed this condition of approval. Revised plans were submitted to the city and ACHD for approval. Page 1 Alternative Compliance Per UDC 11-6C-3D, common driveways shall serve a maximum of four(4)dwelling units. In no case shall more than three(3) dwelling units be located on one(1)side of the driveway. The applicant requested alternative compliance for the proposed four(4)lots on the north side of the common driveway as depicted in the drawing below. _ �• Y1R7X l �'nr 71PL4 NM1L'Cl'E ITTFi •� f 'r frrp CP y - r • r TRLW •r �74rMlE r r ' e�ewr The proposed dwelling units are two sets of attached units and not individual detached dwelling units as shown in the drawing below. Because the dwellings are attached units and cannot be separated to meet the code requirement, staff has no objection to granting the alternative compliance request based on the unique circumstances presented by the attached units in this specific development plan. 00� reww Page 2 Findings: 1. Strict adherence or application of the requirements are not feasible; or The proposed dwelling units are two sets of attached units and not individual detached dwelling units as shown in the drawing below. Because the dwellings are attached units and cannot be separated to meet the code requirement 2. The alternative compliance provides an equal or superior means for meeting the requirements; and Staff has no objection to granting the alternative compliance request based on the unique circumstances presented by the attached units in this specific development plan. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. The alternative means only affects the lot located off of the common drive and will not be detrimental to the public welfare or impair the intended uses and character of the sourrounding properties. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Director has approved the request for alternative compliance for the common driveway within the development per the conditions in Section VI, in accord with the analysis in Section 111. Page 3 V. EXHIBITS B. Preliminary Plat(dated: 3/29/23) mwe N FR KIRK S DN FOR top NEWKINK 5116�MSION s.ixax�sw umce uouvn V— �urc >ro n Yi P f � y I - Page 4 C. Final Plat(10/2023) NEMURR SUSDMSION NO,1 HOOY—PAGE_.. L"TOM THE EV2OF—SW!/40FM;MMIOT.3N.,R..1W.,B.M., ---_—_ UTY OFMEWOMN,M lYA UAW ;VAHO — -ion nl's Glmmf�T 7023 —_—.----'---`--_4 :w«nA ..xro,�....w•.,w. LL� u m uw fr. sj¢ .n.o....e.x nrun,...�.m xx::zim iurtuwaw • � ,\ .� I � xemmuuva nvramwe�,rmoenm� 1 ' I I I � j mvmn'n�°9°c-rmsm.r.nw:.am r�.�mnu+a�m.:o I �raronan�a�..emt z*rem swwieme�zm+wn I ' I I � \YyT�_.._.—._.._— xesu„snvwrewsu osrmrw:msrsc�artve*.w�wr I 1 yf W REFER916 M9 MYNATII'F M30 SEMME77iID 83617 . LiG unvw.snwrcaonusmr. Page 5 aXK—PAGE� NEWKIRK SU13DMSION NO.I 7— F'N I IMP, 77- Jj F- iis fag i�ff6. H r-1 Ss, RM S*tM,0 83617 398,$:o4 FAX(M)39"105 NEWKIRK SUBDIVISION NO.I ✓ IX OS WASHING AVE A �,jo�17&� (208)3934:04 FAX(208)39"105 Page 6 NFWKIRK SUBDIVISION NO I oesuwo mn.uonrsa..mvrmrrm.nwesawevmurnzvmanrur. „mvm.gym�$ rM- �,. `..ur m,r�eaamereu..wavouFm.�wanwuenw.s+ �.� u.�m,T,nuu no,.wn wwamir cruusnw.m 7R305 ETF,IJ W617VE. EM7iE7i,IA P3617 (208)M-sIP4 FAX IM)39"1U5 !�rrrwea+.w.rixwnn.crn, _!J?^!��y,:+n_C1� WWWSAWIWT1uS.WM NEWKIRK SUBDIVISION N0.1 �vnr, xix rtarnxAn .wsnovai aFcmcamXn Zm u•�+a.mwca.m.rsa or,.,w ra wseus.�., orvw...nr,��« .M;o.,.u��r arr.mt e«w eaex rs�erw�'�"�"'�`enreax a '" u"X4CSw •«�E��,.ww,uowo. aflrueura cF eaaxnwAVFroA AFa(OI I10.°AW[dAYlY H1f�I4VAT O151RfCf munrarnewe aamrutl•cs mrum raeasvwfa rw wnau'"""aweos n,.r�u.�.,�orm r.r�r...wr 4 ,r.rmr,..,ro.«.M,.zMj kwaoux crcnTsrsrKo9z rnnv�rREmrroarscrunrxAre maaea u,.urc.,,x o..arrm..w.wmur,xmwm�.aT m�.«�,.���g 4 d130S ETT,1 83617 8(208)3 8,83817 (zos13s3-slot FAX(I!!8)398-B1f15 L�dSu�yin7.LLG xnvwsnwmorwsmw Page 7 D. Common Drive Exhibit BLOCK 1 I LOT 15 TAKES DIRECT I z ij I I STREET ACCESS, SIDE SETBACK 3.00' SI EAST SIDE OF LOT, I DRNEWAY LOCATED ON JTIU ,—— I w I LRILTIY EASEMENT1 I SETBACK TYP�i �N I I I I I l i I 11 12 I 13 14 I I 15 lfi o 17ZERO SETAlC IS I I I I i Y LOT LINE,�TYPK 0, --- I,—�a— ----I INN -- --- I NO z I � . I 10 + W SEABURG STREET LOT 9 TAKES DIRECT I r fA —STREET DRIVEWAY CLOCATED ON SOUTH SIDE OF LOT, 12' REAR I Y o m 9 f SETBACK TYP I MN I } 20.00' FRONT Q BLOCK 2 I SETBACK TYP I a I m L�/ z lip CIY o wg DTE M1I PO BD%6059 NEWKIRK SUBDIVISION Is o 5 30 B0ISE,m83]m COMMON DRIVEWAY EXHIBIT rn:[zosl s -%74 cgaham@aiva+9Aneenn9-mm Page 8 E. Landscape Plan—Final Plat(dated: 12/8/23) _ Nara-iuNE u r „ti ` F s 0 —m Y�. NFRIT SAVE 1 a \® 2 \ 0 . Co mz TFR,a � Lu iR F z tl NRARAIA AVE � 3 I .•�� 1 !1 r� PLAN LL 3 L1.. I e,Av//, O N w a hors a as Co zg r a Y azi YQw /: 1 ";A z LU a wgraiuNE lz� ;''d` "' 11ATCHJNE Lf -r _1 -�" r` I ® uroacAPE Page 9 PLANT SGHrMLr /4 -• � r �y � le��Ean z w W e- �� F` co zo cc d w .:. ..:� z { --- y �LAlOBCAPE l�r L2 U - - ,'';,•,wa, PL U I SCHEDULE rF4 „ �� ! z T» 0 , NOTES 0. z o 1.�as,nc mrc.xc�sor w,vma� C,rIYT FEIi[.Fi V1wnr.rnr-rr�.x-1re�rn.a, " " " • " ` N J4 h r 1—FLAHTiu:, i r �, „� �,,,�,,, �, �,,� ,,�,,,�, ,,, �, Y n 1 Cc LANDSCAPE GAL ULATIDNS 'I�! �I��' Nj!I.."; d": !'I�"i'm'�11T.�"�� �1�I 6� ����I'���V��7��� YZ2 LU UMMAPE iiii L4 Page 10 F. Common Open Space Exhibit&Calculations F f/ a i s 'j. — . 'I f•— —•� f —--• _ — ......— — t 2 RESILIMIALAPEN SPACE CALCS } QUALIFYING 41FlI SAACF n_S,SS AC{jS.4q / AP"TMENT 01131 SPACE CP --- � 4PEk5PACE REQ'D=104AC.59,4004E=240) — QUALIFYING OPEN SPACE=±3.66AC 05.0* 0M SFx.[ Project: Newkirk Neighborhood Date: 11.11.2022 Let Sqft Open Space Oimenslons Description pride SUCUM 1 1 4,051 4131'x 98' Collector Frontage C 1 31 159,46o Multi•Famlly Open Space MF 2 9 4,485 188'x 21.06' End Cap a 2 18 39,734 Large Park A 4 1 8,792 Collector Frontage/Park AC 5 2 85,885 Collector Frontage AC 6,550 Parkway Strip E Subtotals Acm Percent oll Total Total Sgft 308,927 7.09197M Qualified Open Space Ac, 7.09 Total Pralett Acres 20.45 Mon-Quallfying Open Spate 0.80 Percertt of Qualified Open Spate 34.69% Arterial and Collector Frontage 2.2" 31.96% Buffers&Endcaps 4AW 0.10 1.4S% Hillside 0.00 0.00% "Useable" 4-72 6659% Page 11 G. Site Amenities Prnposcd ArneniticsSingle-family Area. A. Largc 1-Acre,Play Park(Block Z,Lot 18)- The Newkirk Neigh borhood Park will-nmkain the folks wing recreation fadliodes: { -_ + Play Structure ,•+ t` r k • Swings + Seating Scnches } Shadc Stre clurc ` t + Climbing Rocks r Climbing Qvmc + Largc Grass play arcs + Attractive Landscaping - ' + Playground Fencing for safety rr .. — r + _ r t f rt** ' cf J /{Jr { Page 12 9. Pathways-The Newkirk Neighborhood will include the fallowing pedestrian pathways: Y Vide Separated Pedestrian Pathway on Both sides of N.San Marco Way-7,770 LE Pedestrian pathways within the Newkirk } Wiehborhood will Iota]over r}ne half rnile in length. --- - - V C. PaUrmayr Park(Block 4,Lot 1)-The Newkirk FATrW4AA —{T f P Neighborhood Park wi€I tantain a small pedestri an *, park including: Shade Struchwe • Additional Pa may Seating Areas Attra tii*e Landscaping 57�f�.TURE VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION I. Applicant shall comply with all previous conditions of approval associated with this development: H-2022-0088 (AZ,PP); DA Inst. #2023-051358,PBA Inst#2023-047023 and A-2023-0135. 2. The final plat shown in Section V.B,prepared by Sawtooth Land Surveying,LLC, stamped on 10/23/23 by Jeff Beagley, shall be revised prior to signature on the final plat by the City Engineer,as follows: Plat Notes: a. Note#6: Include the recorded ACHD license agreement number. b. Note#9: Include the development agreement instrument number. c. Note#14: Include the recorded instrument number for ACHD sidewalk easement. d. Note#15: Include the recorded instrument number of the City of Meridian water easement. e. Note#16: Include the language for the construction of the common driveway/lot which should include the following language: "capable of supporting an imposed weight of 82,000 GVW per IFC Section 503.2.4. f. Note#17: Include the recorded license agreement instrument number for the Nampa Meridian Irrigation District. Page 13 g. Add note that states access for lots within Block 3 shall take acess from Lot 11 which is a private alley. h. Add note to state"Direct access to Franklin Road and San Marco Way/Aviator Street is prohibited. i. Remove the Ski Hill Street extension as the grade is too steep per ACHD. 3. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2D-6 for the TN-R zoning district. 4. The Applicant shall comply with all ACHD conditions of approval. 5. The Applicant shall obtain Certificate of Zoning Compliance and Administrative Design Review approval for the multi-family development prior to building permit submittal. 6. The landscape plan prepared by Kimberely C. Segen Thaler,JensenBelts Associates dated 1/15/2024,included in Section VE,is approved as submitted. 7. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveway,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. This may be accomplished through depiction of the easement on the face of the final plat and an accompanying note. If a separate easement is recorded,a copy shall be submitted to the Planning Division with the final plat for City Engineer signature. 8. Per UDC 11-2D-6F, all dwelling units shall have a minimum of two(2)lights at the front of the unit. All dwelling units on alley accessed properties shall have a minimum of two(2)lights along the alley. All lighting shall prevent uplighting and shall be on a photocell that activates the lighting at dusk and turns it off at dawn. 9. Zimmerman Lane will not be dedicated as public right-of-way, except for the two stub locations at Atomic St. and Chair Lift St. Dedicate such stub locations to ACHD in configurations required by ACHD prior to the City Engineer's signature on the first final plat. Before recordation of the annexation ordinance AND the City's acceptance of the modified AZ and Plat boundaries to remove Zimmerman Lane,the applicant shall record a property boundary adjustment between the Newkirk property and the three(3)selected adjacent County parcels immediately to the west to facilitate conveyance of the Zimmerman Lane property as proposed. Proof of such conveyance shall be provided to City staff prior to City Engineer's signature on the first final plat.The alternative compliance request has been approved as submitted. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. PUBLIC WORKS https:llweblink.meridiancit .00rglWebLinkIDocView.aspx?id=286169&dbid=0&repo=MeridianCit X C. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https:llweblink.meridiancily.oL-glWebLinkIDocView.aVx?id=287222&dbid=0&redo=MeridianCit X Page 14 D. IDAHO TRANSPORTATION DEPARTMENT(ITD) https:llweblink.meridianciV.oLvlWebLinkIDocView.aspx?id=287028&dbid=0&repo=MeridianCit Y E. IDAHO DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridianciU.oLv WebLink/DocView.aspx?id=289313&dbid=0&repo=MeridianCit Y Page 15 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Hesperus (SHP-2023-0005) by Antonio Conti, Ackerman-Estvold, located at 1737 S. Meridian Rd. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-~' AND DECISION&ORDER In the Matter of the Request for a Short plat to subdivide an existing commercial lot (R5652350045)into two(2)building lots on approximately 1.38 acres of land in the C-G zoning district,by Antonio Conti,Ackerman-Estvold. Case No(s). SHP-2023-0005 For the City Council Hearing Date of: January 9,2024 (Findings on January 23, 2024) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of January 9,2024,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of January 9, 2024, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of January 9,2024, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of January 9, 2024, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(HESPERUS SUBDIVISION-SHP-2023-0005) - 1 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of January 9, 2024, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for Short Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of January 9,2024, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Short Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). E. Judicial Review Pursuant to Idaho Code § 67-652 1(1)(d), if this final decision concerns a matter enumerated in Idaho Code § 67-6521(1)(a), an affected person aggrieved by this final decision may,within twenty-eight (28)days after all remedies have been exhausted, including requesting reconsideration of this final decision as provided by Meridian City Code § 1-7-10, seek judicial review of this final decision as provided by chapter 52,title 67, Idaho Code. This notice is provided as a courtesy; the City of Meridian does not admit by this notice that this decision is subject to judicial review under LLUPA. F. Notice of Right to Regulatory Takings Analysis Pursuant to Idaho Code §§ 67-6521(1)(d) and 67-8003, an owner of private property that is the subject of a final decision may submit a written request with the Meridian City Clerk for a regulatory takings analysis. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(HESPERUS SUBDIVISION-SHP-2023-0005) -2- G. Attached: Staff Report for the hearing date of January 9,2024 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(HESPERUS SUBDIVISION-SHP-2023-0005) -3- By action of the City Council at its regular meeting held on the 23rd day of January 2024. COUNCIL VICE PRESIDENT JOE BORTON VOTED COUNCIL MEMBER LIZ STRADER VOTED COUNCIL MEMBER DOUG TAYLOR VOTED COUNCIL MEMBER JOHN OVERTON VOTED COUNCIL MEMBER ANN LITTLE ROBERTS VOTED COUNCIL MEMBER LUKE CAVENER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Smison 1-23-2024 Attest: Chris Johnson 1-23-2024 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 1-23-2024 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(HESPERUS SUBDIVISION-SHP-2023-0005) -4- EXHIBIT A STAFF REPORTC�,WEIIDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 1/9/2024 Legend DATE: Project Location TO: Mayor&City Council FROM: Linda Ritter,Associate Planner C2 208-884-5533 SUBJECT: SHP-2023-0005 L�O Rb Hesperus Subdivision R -88 ® R LOCATION: 1737 S Meridian Rd.,in the SEC of -R- � Section 24,T.3N.,R.1 W. _� ® L � �j R�4 R-4� r =R-8 I. PROJECT DESCRIPTION Short plat to subdivide Lot 4,Block 1,Medina Subdivision,consisting of 1.38 acres of land, into two (2)building lots in the C-G zoning district. II. APPLICANT INFORMATION A. Applicant: Antonio Conti,Ackerman-Estvold—7661 W Riverside Dre, Ste 102, Garden City, ID 83714 B. Owner: Spencer Smith, Smith Frazier LLC—50 Henry Street, Cortez, CO 81321 C. Representative: Same as Applicant III. NOTICING City Council Posting Date Legal notice published in 12/24/2023 newspaper Radius notice mailed to property owners within 500 feet 12/15/2023 Posted to Next Door 12/11/2023 Page 1 IV. STAFF ANALYSIS The short plat proposes to subdivide Lot 4,Block 1,Medina Subdivision, consisting of 1.38 acres of land,into two(2)building lots in the C-G zoning district. The Short Plat is consistent with the Commercial Future Land Use Map designation for this site. The property is currently under construction for the installation of the approved Conditional use Permit and certificate of zoning compliance and design review for a Chipotle restaurant and a two- tenant building with the first tenant as a medical doctor's office. Staff has reviewed the proposed short plat for compliance with the criteria set forth in UDC 11-6B-5 and deems the short plat in compliance with said requirements. Access to this property is provided via an existing access point from S. Meridian Rd and W. Overland Rd. The Fire Department has approved the design of the proposed drive aisles for the short plat. The street buffer adjacent to the eastern boundary of the site along S. Meridian Rd. was constructed with the subdivision improvements for Medina Subdivision. There is existing landscaping(i.e.trees and lawn)along the street frontage that complies with the standards listed in UDC 11-3B-7. Future development of the proposed lots should comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district. V. DECISION A. Staff: Staff recommends approval of the proposed short plat with the conditions noted in Section VII of this report and in accord with the findings in Section VIII. B. The Meridian City Council heard these items on January 9, 2024. At the public hearing the Council moved to approve the subject Short Plat request. 1. Summary of the City Council public hearing: a. In favor: Antonio Conti,Applicant b. In opposition:None c. Commenting: Antonio Conti d. Written testimony: None e. Staff presenting application: Linda Rjtter,Associate Planner f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. Access within the development to the other businesses. Page 2 VI. EXHIBITS A. Short Plat(date: 12/1/23) PLAT FOR HESPERUS LANDING SUBDIVISION A PORTON OF THE SOUTHEAST IA OF THE --------------_e�y� rrazTrasriracFsr�noNaar.xi..R.�w.,eose MERDLAN.CITY OF MERDM,ADACGUNTY,IDA40 2023 SHEET 7 OF2 ------------------- I f ----- -- �•� ------------ ------------i ---- J B35o RATFOR H ESFERIS LANDI NG S UM MSION 2023 SHEET2OF2 CESi11FICATE OF CIXIHD'TRFA9JRER IL .wma.mrr.u.,.nxrwu,uc an MPFifNAL Li.bACOIMII'HCINMY DI^RiCf ora»amu wincm wmau�o ruem 'xammwo wrxm�mn �.o.wroxr w,x.u.ma....xrrcwu�.. vl�ncw aca IEALTH CERTIFlGTE Page 3 B. Landscape Plan(dated: 2/24/23) WNM- MM57-21—: C. G 9 LLJ Li ID FL 1—.03 Liz. Page 4 C. Site Plan(dated: 1/10/23) 2EE LU LU ---�— '— J = Y N Pj 2 s 0 B VII. CITY/AGENCY COMMENTS&CONDITIONS A. Planning Division Site Specific Conditions: 1. The Applicant shall comply with all previous conditions of approval associated with this development: AZ-04-031 (Ord. #05-1179,DA Inst. #105134293)Meridian Gateway; VAR- 05-027 (access to SH-69/Meridian Rd.); MI-07-002 I"Addendum to DA(Inst. #107099630 Medina Subdivision);MDA-13-007 2'Addendum to DA(Inst. #2014-095963 Medina Subdivision)PBA-2022-0017,H-2022-0094,A-2023-0060 and A-2023-0061as applicable. 2. If the City Engineer's signature has not been obtained within two(2)years of the City Council's approval of the short plat,the short plat shall become null and void unless a time extension is obtained,per UDC 11-6B-7. 3. The short plat prepared by Antonio Conti,Ackerman Estvold on 12/1/2023, included in Section VI.A, shall be revised as follows: a. Note#10: Include the recorded instrument number for the shared maintenance agreement, this agreement will also need to address how drainage will be managed for the two properties. b. Call out and show the thirty-five(35') foot landscape buffer along Meridian Road. Maintenance of this area shall be addressed in the maintenance agreement. Page 5 4. Future development shall comply with the dimensional standards listed in UDC Table 11-2B- 3 for the C-G zoning district. 5. Staff s failure to cite specific ordinance provisions or conditions from the previous approvals noted above does not relieve the Applicant of responsibility for compliance. B. Public Works https://weblink.meridianciU.org/WebLink/DocView.aspx?id=313574&dbid=0&repo=Meridi anCi C. Fire Department https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=295088&dbid=0&repo=Meridi anCi D. Idaho Transportation Department hgps://weblink.meridianciU.org/WebLinklDocView.aspx?id=313606&dbid=0&repo=Meridi anCi E. Idaho Department of Environmental Quality(IDEQ) https:llweblink.meridiancity.orglWebLinkIDocView.aspx?id=313606&dbid=0&repo=Meridi anCi F. Ada County Highway District(ACHD) https:llweblink.meridianciU.orglWebLink/DocView.aspx?id=313606&dbid=0&repo=Meridi anCi VIII. REQUIRED FINDINGS FROM THE UNIFIED DEVELOPMENT CODE In consideration of a short plat,the decision-making body shall make the following findings: A. The plat is in conformance with the Comprehensive Plan and is consistent with the Unified Development Code; The Comprehensive Plan designates the future land use of this property as Commercial the current zoning district of the site is C-G. Staff finds the proposed short plat complies with the short plat standards listed in UDC 11-6B-5. Future development should comply with the dimensional standards for the C-G zoning district listed in UDC Table 11-2B-3. B. Public services are available or can be made available and are adequate to accommodate the proposed development; Staff finds that public services is provided and are adequate to serve the proposed lots. C. The plat is in conformance with scheduled public improvements in accord with the City's capital improvements program; Staff finds all required utilities are provided with lot development at the developer's expense. D. There is public financial capability of supporting services for the proposed development; Staff finds that the development will not require major expenditures for providing supporting services as services are already being provided in this area. E. The development will not be detrimental to the public health, safety or general welfare; and Page 6 Staff finds the proposed development will not be detrimental to the public health, safety or general welfare. F. The development preserves significant natural, scenic or historic features. Staff is not aware of any significant natural, scenic or historic features associated with short platting the structure on this site. Page 7 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Professional Services Agreement Between Eventageous Idaho, LLC and the City of Meridian for Event Coordination Services for 2024 Meridian Main Street Market PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION SERVICES: 2024 MERIDIAN MAIN STREET MARKET This PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION SERICES: 2024 MERIDIAN MAIN STREET MARKET ("Agreement") is made this 23rd day of January , 2024 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, ("City") and Eventageous Idaho, LLC, a limited liability company organized under the laws of the State of Idaho ("Promoter"). WHEREAS, City and Promoter seek to present a weekly farmers' market in downtown Meridian, to be promoted as the Meridian Main Street Market("Market"), in order to advance the parties' mutual interests in enhancing the Meridian community's quality of life; enriching the character of downtown Meridian; promoting healthy eating and locally grown produce; and providing opportunities for community members to produce and sell fruits, vegetables, and other agricultural or hand-crafted products; NOW,THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. A. Market event planning and presentation. Promoter shall plan and present the Market each Saturday from April 13, 2024 through October 12, 2024, in accordance with the specifications set forth herein. Promoter shall be responsible for all contractual arrangements and obligations, financial or otherwise, related to the Market and/or the services provided hereunder, and shall plan for all logistics and provide all features of the Market, which shall include, but need not be limited to: market vendors, educational displays, musical performers or music deejay, sound system, food trucks and/or food and beverage vendors, event security, crowd management, traffic control, first aid stations, and signs. B. Market specifications.The Market shall comply in all respects with each and all of the following specifications. 1. The Market shall be presented in and around Meridian City Hall Plaza, 33 E. Broadway Avenue, in Meridian, Idaho, on all Saturdays between April 13, 2024 and October 12, 2024. 2. The Market shall include at least twenty-five (25) vendors per week, selling a variety of products grown, made, or otherwise produced by such vendors, including, for example, fruit, vegetables, herbs, baked goods, and crafts. Promoter may charge vendors a registration fee to participate in the Market, at Promoter's discretion. 3. In addition to vendors, the Market may feature: a. Educational displays regarding gardening or agriculture, for example, composting, soil preparation, etc.; b. Cooking or food demonstrations; c. Community Garden representatives offering youth the opportunity to sign up for garden plots; PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE t d. Food trucks; and e. Music, live performance or deejay. 4. The Market and all components thereof shall comply in all respects with all conditions of the applicable City of Meridian Temporary Use Permit, other applicable permits and permitting requirements, Meridian City Code, and state and federal law. 5. All music played at the Market, whether live performance or recorded, shall contain such material, and shall be performed or played in such a manner, as shall be appropriate for all ages, values, and sensibilities. Music shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory in nature. 6. Promoter, or Promoter's employee or agent, shall be on site at the Market from set-up through tear-down each week, to supervise and to ensure that use of City facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. 7. The Market shall be open to the public at no cost; Promoter may not collect admission fees for the Market or any component thereof. 8. Promoter shall be responsible for obtaining, at Promoter's sole expense, or requiring vendors to obtain, at their expense, all necessary permits for the Market as required by any agency other than the City of Meridian or the Ada County Highway District, except that if Promoter chooses to allow alcohol sales at the Market, each alcohol seller must obtain a Liquor Catering Permit through the Meridian City Clerk's Office. Other necessary permits may include, but shall not be limited to, permits from the Central District Health Department, Idaho State Department of Agriculture, and Idaho Tax Commission. 9. Promoter shall require vendors using City equipment to protect such equipment from damage as much as practicable, including a requirement that vendors using City tables cover them with tablecloths. C. Insurance. Promoter shall obtain, and shall maintain throughout the term of this Agreement, insurance as set forth below. Proof of such insurance shall be provided to City by 5:00 p.m. on April 5, 2024,evidenced by a certificate of insurance issued by an insurance company licensed to do business in the State of Idaho and containing a thirty-day notice of cancellation endorsement. In the event of cancellation or restriction by the insurance company of the insurance policy, Promoter shall notify City in writing within three (3) business days. City has the right to suspend portions of this Agreement in the City's sole discretion if Promoter's insurance is revoked, cancelled, expires or Promoter is otherwise without insurance coverage as set forth below. Promoter shall maintain the following insurance coverage: 1. Comprehensive general liability insurance with a combined single limit of not less than one million dollars ($1,000,000) per occurrence for property damage and bodily injury or death, naming the City of Meridian as an additional insured. In the event a unilateral cancellation or restriction by the insurance company of the insurance policy referred to in this paragraph, Promoter shall notify City in writing within three (3) business days. City has the right to suspend portions of this Agreement in the City's sole discretion if Promoter's general liability insurance is revoked, cancelled, expires or Promoter is otherwise without PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE 2 general liability insurance. 2. Workers' compensation insurance on any and all persons in Promoter's employ, where and in the minimum amount(s) as required by Idaho law. D. Equipment/event rentals. Except as otherwise specifically stated herein, Promoter shall be responsible for obtaining or renting, at Promoter's sole expense, all necessary or desired equipment for the Market (e.g., sound system, temporary restrooms, hand washing stations, etc.). E. Sponsorship. Promoter may sell sponsorships of Market, and may retain all proceeds collected from such sponsorships. Promoter may not engage any sponsor which promotes or endorses any of the following content: I. Content that is deemed in violation of any applicable City policy; 2. Profane, obscene, indecent, violent, or pornographic content and/or language; 3. Content that promotes,fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or national origin; 4. Defamatory or personal attacks; 5. Threats to any person or organization; 6. Content that promotes, fosters or perpetuates conduct in violation of any federal, state or local law; 7. Content that encourages or incites illegal activity; 8. Information that may compromise the safety or security of the public or public systems; 9. Content that violates a known legal ownership interest, such as a copyright, of any party; or 10. Any content that contains or perpetuates a message that the City deems to be inappropriate or not in the best interest of the City of Meridian. If the City becomes aware that any engaged or potential sponsor of the Market promotes or endorses such content, the City may immediately terminate this Agreement, restrict or remove any content that is deemed in violation of this policy or any applicable law, and/or cancel the sponsored feature. F. Promotion. Promoter shall be responsible for any and all efforts to promote the Market via broadcast, print, and online promotion, and/or local media and event calendars. Promoter may, at Promoter's sole expense, purchase commercial advertising of the Market. Whenever feasible, Promoter shall include the Meridian Main Street Market logo on all print, online, digital, and social media materials. City shall provide to Promoter, upon request, a digital copy of the logo. H. CITY'S RESPONSIBILITIES. A. City permitting and reservations. City shall, on behalf of Promotor, obtain a City of Meridian Temporary Use Permit for the Market, and shall reserve and make available for the Market Meridian City Hall Plaza and front parking lot. City shall, upon Promoter's request, reserve meeting space at Meridian City Hall for workshops and orientation meetings. B. ACHD permitting and traffic control signage. If applicable, City shall, on behalf of Promoter, obtain an ACHD Special Event Permit for the Market, and shall provide all required traffic control signage. Promoter shall be responsible for compliance with any and all terms of PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE 3 the ACHD Special Event Permit, including setting up the traffic control signage before each Market in compliance with the approved ACHD Special Event Permit and for taking down the signage after each Market has concluded. C. Promotion. City shall promote the Market via City communication outlets, including the City newsletter, City website, and Meridian Parks &Recreation Department Activity Guide. D. Canopies and tables; load out. City shall provide for Promoter's use for Market vendors, up to twenty (20) canopies with dimensions of approximately ten feet by ten feet (10' x 10'), twenty (20) sets of canopy weights, and up to twenty (20) eight-foot (8') tables. This equipment will be stored in a locked trailer which the City will deliver to the City Hall Plaza the Friday prior to each Market. City shall provide the code to Promoter to access the trailer. Promoter shall be responsible for setting up and configuring all tables and canopies. E. Meridian Parks & Recreation Department staff. City shall provide extra trash cans and liners before each market. Promoter shall be responsible for reasonable janitorial service and garbage removal during each market. Meridian Parks &Recreation on-call staff will respond, though, to calls for services above and beyond what Promoter can provide themselves. The selection of staff for this purpose shall be in City's sole discretion. F. Primary Source of Contact for City. City shall provide Promoter the name, e-mail address, and telephone number of specific City personnel who shall serve as City's primary contacts between City and Promoter for all day-to-day matters regarding City's and Promoter's responsibilities under this Agreement(hereinafter"City Contact"). City may establish one City Contact for Market event planning and presentation,and another City Contact for Market operations. III.TERMS AND CONDITIONS A. Public place. Promoter acknowledges that Meridian City Hall and Meridian City Hall Plaza are public places, and that all members of the public shall be invited to attend the Market. The public must have general access to the Plaza at all times, so long as such access does not unduly interfere with the use of the Plaza for the Market. B. Vehicles. Driving or parking vehicles on non-designated driving or parking surfaces shall be prohibited, with the limited exception of vehicles driven short distances on non-designated driving surfaces for the purpose of transporting, loading, or unloading equipment and supplies during set-up or tear-down. Vehicles may not be driven on turf or landscape areas, unless at the direction of Meridian Parks & Recreation Department staff. C. No financial obligation. The parties agree that, other than as specifically set forth herein, City shall have no obligation to contribute personnel or funding to the planning or production of the Market, and shall have no obligations other than those specifically set forth in this Agreement. D. Cancellation. City Contact may, in his or her sole discretion, elect to cancel one or more weekly markets comprising the Market, with no notice to Promoter, where cancellation is in the best interest of City or the public health, safety, or welfare, due to weather, act of God, unforeseen facility closure,or other reason. City shall neither assume nor incur any liability in PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE 4 the event of cancellation. For purposes of this agreement, an Act of God shall include,but not be limited to: fire, storm, flooding, disease, pandemic, national or local emergency, natural or human-caused disaster, or any other emergency or hazard under which it is illegal, impractical, or unsafe for the market to proceed as scheduled. E. Term. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire following completion of tear-down on October 12, 2024, unless earlier specified, terminated, or extended in the manner as set forth in this Agreement. F. Time of the essence. Promoter acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. G. Notice. Communication between Promoter and the City Contact(s) regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, or via e-mail, addressed as follows: City: Promoter: City Clerk CheRee L. Eveland City of Meridian Eventageous Idaho, LLC 33 E. Broadway Avenue 573 W. Idaho Avenue Meridian, Idaho 83642 Meridian ID 83642 H. City policy applies. Promoter shall comply with all City policies and codes applicable to use of City property and facilities, including, but not limited to,policies of the Meridian Parks and Recreation Department. I. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from Meridian City Hall or Meridian City Hall Plaza, the activities described herein for educational, promotional, and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. J. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of its obligations or rights under this Agreement related to or that may relate to Promoter's professional event planning expertise. Promoter may subcontract or assign obligations that do not require such expertise, including, but not limited to, such obligations as transport and set-up of equipment. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. K. Termination. Either party may terminate this Agreement in whole, or in part, when either or both parties agree that the continuation of the project is not in the parties' best interest, by providing thirty (30) days' written notice of termination. L. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE 5 M. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Promoter, its assistants, servants, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. Promoter acknowledges that provision of the services described hereunder presents risks, some of which are unknown, and do agree to assume all such known or unknown risks. N. Waiver. Except as to rights held under the terms of this Agreement, Promoter shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers,agents or employees. O. Relationship of Parties. Promoter is an independent contractor and is not an employee,agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Promoter and City or any official, agent, or employee of City. Specifically, without limitation, Promoter understands, acknowledges, and agrees: 1. Except as otherwise set forth herein, Promoter is free from actual and potential control by City in the provision of services under this Agreement. 2. Promoter is engaged in an independently established trade, occupation, profession, or business. 3. Promoter has the authority to hire subordinates. 4. Promoter owns and/or will provide all major items of equipment necessary to perform services under this Agreement. 5. Neither Promoter nor City shall be liable to the other for a peremptory termination of the business relationship described under this Agreement. P. Compliance with law. Throughout the course of this Agreement, Promoter shall comply with any and all applicable federal, state, and local laws, including, but not limited to, orders of the Governor,Mayor, or public health authority. Q. Non-Discrimination. Throughout the course of this Agreement, Promoter shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. R. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. S. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,protect or establish any right or remedy under the terms and conditions of this Agreement, the PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET MARKET PAGE 6 prevailing party shall be entitled to recover reasonable costs and attorneys' fees,as determined by a court of competent jurisdiction,in addition to any other relief awarded. T. Agreement governed by Idaho law.The laws of the State of Idaho shall govern the validity, interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of Ada County,Idaho. U. Cumulative rights and remedies.All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law.Likewise,the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. V. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal,invalid,or unenforceable,the remainder of this Agreement shall not be affected. W.City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. EVENTAGEOUS IDAHO,LLC: l CheRee L.Eveland Owner CITY OF MERIDIAN: BY: Attest: Robert E.Simison,Mayor 1-23-2024 Chris Johnson,City Clerk 1-23-2024 PROFESSIONAL SERVICES AGREEMENT-EVENT COORDINATION,MAIN STREET UMMEP PAGE 7 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Equipment Purchase Agreement with Kurita American for Well 10b Water Treatment Facility- Filter Equipment for the Not-To-Exceed Amount of$887,164.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Approval of Equipment Purchase Agreement with Kurita American for Well 10b Water Treatment Facility- Filter Equipment for the Not-To-Exceed Amount of $887,164.00 Recommended Council Action: Award of Contract to Kurita America, Inc. for the Not-to-Exceed amount of$887,164.00 and authorize Procurement Manager to sign the Agreement and resulting Purchase Order for the Not- to-Exceed amount of 887,164.00. Background: This agreement is the result of Formal RFP #PW-2331-10549.c issued 8/11/23. Two vendors responded to the RFP. AGREEMENT FOR THE SUPPLY OF WELL 10B WATER TREATMENT FACILITY - FILTER EQUIPMENT PROJECT #10549.0 THIS AGREEMENT FOR EQUIPMENT / SUPPLIES PROCUREMENT is made this 23rd day of January, 2024, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and KURITA AMERICA, INC. dba TONKA WATER, hereinafter referred to as "SUPPLIER", whose business address is 6600 94L" Ave. North, Minneapolis, MN 55445. INTRODUCTION Whereas, the City has a need for WELL 10B FILTER EQUIPMENT; and WHEREAS, the SUPPLIER is specially trained, experienced and competent to provide and has agreed to provide such equipment; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Equipment / Supply Specifications & Requirements: 1 .1 SUPPLIER shall supply the equipment, supplies and services to the City upon execution of this Agreement and receipt of the City's written notice to proceed, all items, and comply in all respects, as specified in the Request for Proposals titled "Well 10B Water Treatment Facility - Filter Equipment" and suppliers proposal dated September 7, 2023, which by this reference are incorporated herein, together with all addendums issued. 1 .2 The SUPPLIER shall provide all equipment and services under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions and the UCC. The SUPPLIER represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. 2. Consideration 2.1 The SUPPLIER shall be compensated on a Fixed Price basis as provided in Attachment B "Payment Schedule" attached hereto and by reference made a part hereof, for the Not-To-Exceed amount of $887,164.00. 2.2 The SUPPLIER shall provide the City with a detailed invoice upon delivery of all equipment and supplies, which the City will pay within 30 days of receipt of a correct invoice and approval by the City Project Manager. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to SUPPLIER under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of SUPPLIER. 2.3 Except as expressly provided in this Agreement, SUPPLIER shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement., including , but not limited to, meals, lodging, transportation, drawings, renderings or mockups. Specifically, SUPPLIER shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, or (b) unless sooner terminated as provided below or unless some other method or time of termination is listed in Attachment A. 3.2 Should SUPPLIER default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to SUPPLIER. 3.3 Should City fail to pay SUPPLIER all or any part of the compensation set forth in Attachment B of this Agreement on the date due, SUPPLIER, at the SUPPLIER's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Initial submittal package must be submitted to the City within 40 (forty) calendar days from Notice to Proceed. Contractor shall be liable to the City for any delay beyond this time period in the amount of$500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. All subsequent submittals must be provided within 20 (twenty) days of review comments from the City or its Engineer. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Delivery of all Equipment / Substantial Completion shall be accomplished within 480 (four hundred eighty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 585 (five hundred eighty-five) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. 5. Termination: If, through any cause, SUPPLIER, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the City Council determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to SUPPLIER of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, SUPPLIER shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Agreement by SUPPLIER, and the CITY may withhold any payments to SUPPLIER for the purposes of set-off until such time as the exact amount of damages due the CITY from SUPPLIER is determined. This provision shall survive the termination of this agreement and shall not relieve SUPPLIER of its liability to the CITY for damages. 6. Independent SUPPLIER: 6.1 In all matters pertaining to this agreement, SUPPLIER shall be acting as an independent SUPPLIER, and neither SUPPLIER nor any officer, employee or agent of SUPPLIER will be deemed an employee of CITY. Except as expressly provided in Attachment A, SUPPLIER has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 SUPPLIER, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent SUPPLIERs and not as employees of the City. 6.3 SUPPLIER shall determine the method, details and means of performing the work and services to be provided by SUPPLIER under this Agreement. SUPPLIER shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of SUPPLIER in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by SUPPLIER, such persons shall be entirely and exclusively under the direction and supervision and control of the SUPPLIER. 7. Indemnification and Insurance: a. SUPPLIER shall indemnify and save and hold harmless CITY from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the SUPPLIER, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortuous conduct of CITY or its employees. SUPPLIER shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1 ,000,000) per incident or occurrence, Professional Liability One Million Dollars ($1 ,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1 ,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, SUPPLIER covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the SUPPLIER or SUPPLIER's officers, employs, agents, representatives or sub-SUPPLIERs and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. SUPPLIER shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing SUPPLIER'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date SUPPLIER begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, SUPPLIER shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 7.2 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the SUPPLIER shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 7.3 To the extent of the indemnity in this contract, SUPPLIER's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the SUPPLIER's insurance and shall not contribute with SUPPLIER's insurance except as to the extent of City's negligence. 7.4 The SUPPLIER's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 7.5 All insurance coverages for Suppliers subs shall be subject to all of the insurance and indemnity requirements stated herein. 7.6 The limits of insurance described herein shall not limit the liability of the Supplier and Supplier's agents, representatives, employees or subcontractors. 7.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 8. Bonds: Payment and Performance Bonds are required. 9. Warranty: In addition to any warranty required in the specifications, all equipment, coatings, valves, controls, and other components provided under this agreement shall be guaranteed for two (2) years against defects in workmanship and materials from the notice of acceptance. 10. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, addressed as follows: City of Meridian Procurement Manager 33 E. Broadway Avenue Meridian, Idaho 83642 Ph. (208) 489-0417 Email: kwatts@meridiancity.org Kurita America, Inc. Attn: Alan Schneider 6600 94t" Ave. North Minneapolis, MN 55445 Ph. 866-663-7633 Cell. 612-708-6517 e-mail: a.schneider@kurita-water.com Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 11. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 12. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 13. Assignment: It is expressly agreed and understood by the parties hereto, that SUPPLIER shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 14. Discrimination Prohibited: In performing the Work required herein, SUPPLIER shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 15. Reports and Information: 15.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 15.2 SUPPLIER shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. 16. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of SUPPLIER'S records with respect to all matters covered by this Agreement. SUPPLIER shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 17. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 18. Compliance with Laws: In performing the scope of work required hereunder, SUPPLIER shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 19. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of SUPPLIER'S compensation, which are mutually agreed upon by and between the CITY and SUPPLIER, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. 20. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 21. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 24. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 25. Applicable Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 26. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN KURITA AMERICA, INC. dba TONKA WATER 45 -14 BY: BY: Keith Watts, Procurement Manager Mary Sitko Sr.VP of Municipal Capital Projects and Services Dated: 1-23-2024 Dated: 12/27/23 Approved by City Council: 1-23-2024 CITY PROJECT MANAGER Jared Hale Attachment A SCOPE OF WORK REFER TO REQUEST FOR PROPOSALS PW-2331-10549.0 ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Request for Proposals Package and written proposal by SUPPLIER dated September 13, 2023 are by this reference made a part hereof. See the Attachment C Titled "5 — Well 10B Equipment — Final Pre-Purchase Specifications" below. Attachment B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $887,164.00. MILESTONE DATES/PRICING SCHEDULE DATE DESCRIPTION (Dependent on AMOUNT Council Approval 1 . Approval of Submittals (15% of Contract Price) 60 days from $133,074.60 NTP 2 Delivery of all Equipment or Substantial Completion 480 Days from $532,298.40 60% of Contract Price NTP 3 Successful Start-Up (10% of Contract Price) $88,716.40 4 O&M Receipt and Approval and Training Complete $88,716.40 10% of Contract Price 5 Final Acceptance with Owner Trial Period 585 Days from $44,582.20 NTP CONTRACT TOTAL....................... $887064.00 Attachment C DocuSign Envelope ID:5E835E72-3680-4A62-9480-BC59765485D3 Prepurchase Specifications CITY OF MERIDIAN WELL 10B WATER TREATMENT FACILITY Volume 1 of 1 Division 01 - Division 46 5��` �' Fti O"� �C,wiV ctO C�iL 6F7C185DUEUE9... m a � 16695 5/31/2023 O ✓�TEOF��PG SON MAY 2023 PROJECT NO.214095-009 PREPARED BY: PREPARED FOR: KELLER E IDIAN -- A 1 a C1 L. I A I IL Z� 100 East Bower Street, Suite 110 33 E Broadway Ave Meridian, ID 83642 Meridian, ID 83642 (208) 288-1992 (208) 888-5500 CITY OF MERIDIAN WELL IOB WATER TREATMENT FACILITY 214095-009 TABLE OF CONTENTS TECHNICAL SPECIFICATIONS DIVISION 01—GENERAL REQUIREMENTS 01 11 00 Summary of Work 01 25 00 Substitution Procedures 01 29 76 Schedule of Payments 01 31 13 Project Coordination 013301 Vendor Submittals 01 43 33 Vendor's Field Services 01 45 00 Quality Control 01 65 00 Product Delivery Requirements 0175 16 Project Startup 01 77 00 Closeout Procedures DIVISION 40—PROCESS INTERCONNECTIONS 40 05 57 Actuators for Process Valves and Gates 40 05 64 Butterfly Valves 40 61 96 Control Strategies 4070 13 In-Line Liquid Flow Measuring Systems DIVISION 46—WATER AND WASTEWATER EQUPIMENT 46 61 21 Pressure Filtration System DRAWINGS (UNDER A SEPARATE BOUND COVER) TABLE OF CONTENTS TOC - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION Ol 11 00 - SUMMARY OF WORK PART 1 - GENERAL 1.1 DEFINITIONS A. Equipment: Pressure filtration system for treating the groundwater from Meridian Well 1 OB as specified in Section 46 6121 of these documents. B. Owner: City of Meridian, Idaho C. Vendor: Business entity supplying the pressure filtration equipment to the Owner. D. Engineer: Keller Associates, Inc. E. Contractor: Business entity installing the pressure filtration equipment. 1.2 PROJECT DESCRIPTION A. The overall project is the construction of a new filter building for installation of a new pressure filtration system to reduce aesthetic pollutants from the potable supply delivered by the City of Meridian's Well No. IOB. The filtration system will treat the full 2,250 gallons per minute well capacity. The filtration unit will be installed in a new building to be constructed as part of this project and will be integrated into the Owner's existing control system. The filter effluent will be routed directly to the distribution system at approximately 85 psi,and the backwash will be routed to the existing gravity sewer system after an equalization storage basin. 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. Work Included in this Contract: Vendor shall supply and deliver the Equipment to the Owner, in accordance with these specifications and the associated contract documents. Vendor shall provide technical assistance during installation, programming, testing, startup, and provide operations training. B. The equipment shall be delivered in accordance with Section 01 65 00 of these specifications. C. The Vendor shall furnish operation, maintenance and technical manuals (Owner's manuals)pertaining to the equipment that is supplied in accordance with Section 01 33 01 —Vendor Submittals. D. Work Not Included in this Contract: Offloading the EQUIPMENT at the delivery site. Installation of the EQUIPMENT to be furnished hereunder. 1.4 CONTRACT METHOD A. The Equipment,hereunder, shall be furnished under a lump sum Contract. Payment shall be made in accordance with schedule of payments listed in Section 01 29 76—Schedule of Payments. SUMMARY OF WORK O1 11 00 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1.5 CODES AND STANDARDS A. Where codes and standards are referred to, they are the current approved codes. It is the duty of the Vendor to obtain from its supplier any material on this work to submit evidence, if requested, that provided material is in compliance with the applicable codes and standards. 1.6 STATE AND LOCAL LAWS A. Conform to all applicable State and local laws in carrying out obligations under the contract. B. All equipment,materials, and components in contact with the potable water shall meet the current NSF standards for potable water applications. 1.7 FACTORY REPRESENTATIVE A. Vendor shall provide the services of a qualified factory representative as specified in Section 01 31 13 — Project Coordination and 01 43 33 —Manufacturer's Field Services. Such services shall include installation coordination, startup, operator training assistance and testing. Any services of the factory representative required because of deficiencies in materials and workmanship shall be furnished and paid for by the Vendor. 1.8 EQUIPMENT FIELD TESTING A. After installation, all mechanical systems shall be tested for proper operation, efficiency, and capacity by the Contractor and the Vendor,in the presence of the Owner and Engineer. Vendor's factory representative shall perform any final adjustments and inspection during this test. All parts shall operate satisfactorily in all respects. If any part of a unit shows evidence of unsatisfactory or improper operation during the test period, correction or repairs shall be made by the Vendor and the full test operation shall be repeated. The Installation Contractor will furnish all personnel, water, fuel, oil, grease, and all other necessary materials for conducting the test operations. B. All tests shall be performed during normal working hours. PART 2- PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 01 1100 SUMMARY OF WORK O1 11 00 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 0125 00- SUBSTITUTIONS AND PRODUCT OPTIONS PART 1 - GENERAL 1.1 WORK INCLUDED A. This document describes the requirements for submission of product information and procedures for consideration of substitutions by Owner,including products proposed to be used by Vendor under"or equal" or"acceptable alternate"provisions. B. Where equipment,materials, or processes have been specifically named, it is the intention of the Engineer to use these items. If a Vendor desires to have an alternate considered, they are to provide the following information. It will be the responsibility of the Vendor to convince the Engineer that the alternate equipment,materials,or processes are equal and will perform the intended function. The burden of proof is on the Vendor to convince the Engineer that the product is equal for the purpose of a particular function 1.2 DEFINITIONS A. The word"Products"as used herein is defined to include purchased items for incorporation into the work, regardless of whether specifically purchased for the project or taken from Vendor's stock of previously purchased products. The word "Materials" is defined as products which must be substantially cut, shaped, worked, mix, fmished, refined, or otherwise fabricated, processed, installed, or applied to form units of work. The word "Equipment"is defined as products with operation parts,regardless of where motorized or manually operated, and particularly including products with service connections (wiring, piping, and other like items). Definitions in this paragraph are not intended to negate the meaning of other terms used in the Contract Documents,including"specialties","system", "structure", "finishes", "accessories", "furnishings", "special construction", and similar items, which are self-explanatory and have recognized meanings in the construction industry. B. Neither "Products" nor"Materials" nor "Equipment" includes machinery and equipment used for preparation, fabrication, conveying and erection of the Goods. 1.3 VENDOR'S OPTIONS A. For products specified only by reference standards, select a product that meets standards. Product shall be by a manufacturer that Vendor has used on similar projects. B. For products specified by naming several products or manufacturers, select any product and manufacturer named. C. For products specified by naming one or more products, but indicating the option of selecting equivalent products by stating"or equal"or"acceptable alternate" after specified product, Vendor must submit request, as required for substitution, for any product not specifically named. SUBSTITUTIONS AND PRODUCT OPTIONS 01 25 00 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1. "Or-Equal" Items: if in the Engineer's sole judgment an item of material or equipment proposed by Vendor is functionally equal to that named and sufficiently similar so that no change in related work will be required, it may be considered by the Engineer as an "or-equal" item, in which case review and approval of the proposed item may in the Engineer's sole discretion, be accomplished without compliance with some or all of the requirements for approval of proposed substitute items. For the purposed of the paragraph, a proposed item of material or equipment will be considered functionally equal to an item so named i£ a. It is at least equal in quality, durability, appearance, strength and design characteristics. b. It will reliably perform at least equally well the function imposed by the design concept of the complete project as a functioning whole; C. There is no increase in cost to the Owner,and d. It will conform to the detailed requirements of the item named in the Contract Documents. D. For products specified by name,brand,model,etc.,provide information as required below and convince the Engineer. 1.4 SUBSTITUTIONS A. If in the Engineer's sole judgment an item of material or equipment proposed by Vendor does not qualify as an"or-equal"item,it will be considered a proposed substitute item and subject to review process. B. If Vendor wishes to furnish or use a substitute item of material or equipment,Vendor shall first make written application to the Engineer for review of a proposed substitute item of material or equipment. The application shall certify that the proposed substitute will perform adequately the function and achieve the results called for by the general design, be similar in substance to the specified and be suited to the same use that specified. C. The procedure for review by the Engineer will include the following: 1. If the Vendor wishes to provide a substitution item,the Vendor shall make written application to the Engineer. 2. Unless otherwise provided by law or authorized in writing by the Engineer, the request shall be submitted within a 35-day period after award of the Contract. 3. Wherever a proposed substitution item has not been submitted within said 35-day period, or wherever the submission of a proposed substitution material or equipment has been judged to be unacceptable by the Engineer, the Vendor shall provide the material or equipment indicated in the Contract Documents. 4. The Engineer will evaluate each proposed substitution within a reasonable period of time. SUBSTITUTIONS AND PRODUCT OPTIONS 01 25 00 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 5. As applicable, no shop drawing submittals shall be made for a substitution item nor shall any substitution item be ordered, installed, or utilized without the Engineer's prior written acceptance of the Vendor's request. D. Vendor shall submit sufficient information as provided below to allow the Engineer to determine that the item of material or equipment proposed is essentially equivalent to that named and an acceptable substitute therefore. Requests for review of proposed substitute items of materials or equipment will not be acceptable by the Engineer from anyone other than the Vendor. Include in application: 1. The Vendor shall certify that the proposed substitution will perform adequately the functions and achieve the results called for by the general design, and be similar and of equal substance to that indicted, and be suited to the same use as the specified. 2. For products: a. Product identification,including manufacturer's name and address. b. Manufacturer's literature: 1) Product description 2) Performance and test data 3) Reference standards C. Samples d. Name and address of similar projects on which product was used and date of installation. 3. All variations of the proposed substitute item for the specified shall be identified in the application and available engineering, sales, maintenance, repair and replacement service shall be indicated. 4. The application shall state the extent, if any, to which the use of the proposed substitute will prejudice Vendor's achievement of delivery on time,whether or not use of the proposed substitute item in the Work will require a change in any of the Contract Documents (or in the provision of any other direct contract with Owner for work on the project) to adapt the design to the proposed substitute item and whether or not incorporation or use of the substitute in connection with the work is subject to payment of any license fee or royalty. 5. Relation to separate contracts. 6. The application shall also contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including costs of redesign and claims of other sellers affected by any resulting change, all of which will be considered by the Engineer in evaluating the proposed substitute item. SUBSTITUTIONS AND PRODUCT OPTIONS 01 25 00 -3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 E. In making request for substitution,Vendor shall: 1. Investigate proposed product or method and determined that it is equal or superior in all respects to that specified. 2. Provide the same guarantee for substitution as for product or method specified will be provided. 3. Coordinate installation of accepted substitution into work, making such changes as may be required for work to be complete in all respects. 4. Waive all claims for additional costs related to substitution which consequently becomes apparent. 5. Ensure cost data is complete and includes all related costs under this contract,but excludes: a. Costs under separate contracts b. Engineer's redesign F. Substitutions will not be considered i£ 1. They are indicated or implied on shop drawings or project data submittals without formal request submitted in accordance with the Contract Documents. 2. Acceptance will require substantial revision of work. G. Vendor shall provide all data in support of any proposed substitute or "or-equal" at Vendor's expense. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 0125 00 SUBSTITUTIONS AND PRODUCT OPTIONS 01 25 00 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION O1 29 76 - SCHEDULE OF PAYMENTS PART 1 - GENERAL 1.1 WORK INCLUDED A. This Section defines the partial payment milestones and the corresponding payment amount, specified as a percent of the lump sum total contract price as submitted on Vendor's bid forms. 1.2 RELATED WORK SPECIFIED ELSEWHERE A. The requirements in the specifications listed below apply to this work: Section Item O1 1100 Summary of Work 1.3 SCHEDULE OF PAYMENTS A. The schedule of payments for the supplying of the Goods and Special Services shall be based on the following schedule: 1. Upon Approved Submittals 15% 2. Upon Delivery of all Goods 60% 3. Upon Successful Startup 10% 4. After O&M Manual is Approved and Training Complete 10% 5. Upon Final Completion(including a 60 day owner trial period) 5% B. No payments shall be made beyond 75 percent until the final Owner's Manuals have been approved and received by Owner. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 0129 76 SCHEDULE OF PAYMENTS 01 29 76 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 01 31 13—PROJECT COORDINATION PART 1 - GENERAL 1.1 WORK INCLUDED A. The Vendor shall accommodate the overall design and construction schedule by submitting shop drawings of proposed equipment to Engineer as provided in Section 01 33 01 — Vendor Submittals. B. During the manufacturing of the Equipment, the interface will be between the Vendor, Owner, and the Contractor as stated in the contract documents. C. Before and during the installation and startup of the Equipment, the Vendor shall be interfacing with Owner,Engineer and the Contractor. It is understood that direct interface between the Vendor and Contractor may be necessary. However, it is the Vendor's responsibility to keep the Owner and Engineer informed of all information passing between itself and the Contractor. Therefore, the Vendor shall send copies of all letters, drawings, telephone notes, e-mails, faxes, etc. exchanged between itself and the Contractor, to the Owner and Engineer. D. Any notice, order, request or other communication shall be given in accordance with the provisions of the contract documents. E. The Vendor shall fully cooperate and coordinate its activity with the activities of the Owner, Contractor, and sub-contractors so that work on the entire scheme of development may be performed with utmost efficiency consistent with good practice. F. The Vendor shall submit a startup plan to Engineer and Owner in accordance with Section 01 33 01 —Vendor Submittals at least 60 days prior to scheduled startup date indicated by Contractor's schedule. The start-up plan shall satisfy requirements listed in Section 0175 16—Project Startup. 1. Equipment testing schedule. 2. Performance testing. 3. Instrumentation calibration and alarm review. 4. Programmable logic controller verification and testing. 5. Develop on-going approach to move equipment from startup to full operational status. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 01 31 13 PROJECT COORDINATION 01 31 13 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 01 33 Ol -VENDOR SUBMITTALS PART 1 - GENERAL 1.1 WORK INCLUDED A. Vendor shall provide submittals for all aspects of filter system as identified in Specification 46 61 21. B. Preliminary Progress schedule shall indicate anticipated submittal approval, starting date of manufacture and assembly, shipping date of the Goods, and all other dates appropriate for tracking the project progress against the overall schedule. Schedule shall conform to the maximum number of days indicated in the contract documents and be submitted within 7 days of Notice to Proceed. C. Submittals as outlined in specification section 46 61 21 shall be submitted in the timelines as outlined below: a. Initial submittal: Within 14 days of notice to proceed, provide initial submittal for engineer review. b. Prior to shipment: No later than 30 days prior to shipping equipment, provide submittal(s)for engineer review. c. Prior to startup:No later than 30 days prior to startup,provide submittal(s)for engineer review. 1.2 SHOP DRAWINGS A. Shop drawings shall show the layout of the equipment,hydraulic profile in the equipment at the design flows, sections of the equipment,installation details drawings, catalog sheets of pumps and valves, data sheets, and similar items. Whenever the Vendor is required to submit design calculations as part of a submittal, such calculations shall bear the signature and seal of an engineer registered in the appropriate branch and in the state of Idaho,unless otherwise directed. B. The submittals are to be accompanied by the transmittal form attached at the end of this Section. Sequentially number the transmittal forms; resubmittals shall have original number with an alphabetic suffix. A separate transmittal form shall be used for each specific item or class of material or equipment for which a submittal is required.Electronic submittals are required except where hard copies are requested by the Engineer. C. Submittals shall be transmitted using the web-based CONDOC construction program management software. D. Where the detailed Specifications require specific submittal data, submit all data at the same time. VENDOR SUBMITTALS O1 3301 - 1 CITY OF MERIDIAN WELL IOB WATER TREATMENT FACILITY 214095-009 E. When preparing shop drawings, vendor shall utilize equipment naming conventions provided in the Contract Documents. Submittals with alternate naming will be returned as "Revise and Resubmit." F. Except as may otherwise be indicated herein,the Engineer will return electronic copies of each submittal or resubmittal to the Vendor with comments noted thereon, within 17 calendar days following their receipt by the Engineer. If more than one resubmittal on an item is needed,The Owner reserves the right to withhold monies due to the Vendor to cover additional costs of the Engineer's review beyond the second submittal. G. If a submittal is returned to the Vendor marked "NO EXCEPTIONS TAKEN" or "FURNISH AS CORRECTED", formal revision and resubmission of said submittal will not be required. H. Fabrication of an item shall be commenced only after the Engineer has reviewed the pertinent submittals and returned copies to the Vendor marked either"NO EXCEPTIONS TAKEN" or"FURNISH AS CORRECTED". Corrections indicated on submittals shall be considered as changes necessary to meet the requirements of the Contract Documents and shall not be taken as the basis for changes to the contract requirements. 1. Requirements of the contract documents regarding submittals shall be met. No consideration for review by the Engineer of any Vendor submittals will be made for any items which have not been certified by the Vendor. All non-certified submittals will be returned to the Vendor without action taken by the Engineer,and any delays caused thereby shall be the total responsibility of the Vendor. 1.3 OPERATIONS AND MAINTENANCE MANUAL A. The Vendor shall submit technical operation and maintenance information for each item of mechanical and electrical equipment in an organized manner in electronic format and 3- ring binders. It shall be written so that it can be used and understood by the Owner's operation and maintenance staff. The O&M manual information shall also be submitted in a text-searchable electronic format. All individual equipment sheets shall be submitted electronically as text-searchable PDFs. B. Manual Format: 1. Manuals shall be divided into sections and indexed. 2. Sections shall include Mechanical Equipment, Automatic and Special Valves, Control Systems,Electrical, and other component elements,as necessary. 3. Under each section,there shall be a description of the operation and maintenance, lubrication schedules, and installation instructions of each component element. 4. Sections shall be labeled and each item shall be sub-labeled. 5. There shall be included in the front of each manual an index,laminated with plastic on both sides. C. Manual Contents: VENDOR SUBMITTALS 01 3301 - 2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1. Equipment Summary: A summary table shall indicate the equipment name, equipment number,Model number, and Serial Number. 2. Operational Procedures: Manufacturer-recommended procedures on the following: a. Installation b. Adjustment and calibration, and Startup C. Location of controls, special tools, equipment required, or related instrumentation needed for operation d. Operation procedures e. Load changes and Shutdown f. Troubleshooting,Disassembly, and Reassembly g. Realignment h. Testing to determine performance efficiency i. Tabulation of proper settings for all pressure relief valves, low and high pressure switches,and other protection devices j. List of all electrical relay settings including alarm and contact settings 3. Preventive Maintenance Procedures: Preventive maintenance procedures shall include all manufacturer-recommended procedures to be performed on a periodic basis,both by removing and replacing the equipment or component,and by leaving the equipment in place. 4. Schedules: Recommended frequency of preventive maintenance procedures shall be included. Lubrication schedules, including lubricant SAE grade, type, and temperature ranges, shall be covered. 5. Parts List: A complete parts list shall be furnished,including a generic description and manufacturer's identification number for each part. Addresses and telephone numbers of the nearest vendor and parts warehouse shall be included. 6. Drawings: Cross-sectional or exploded view drawings shall accompany the parts list. 7. Wiring Diagrams: Include complete internal and connection wiring diagrams for electrical equipment items. 8. Shop Drawings: This part shall include approved shop or fabrication drawings, complete with dimensions. 9. Safety: This part describes the safety precautions to be taken when operating and maintaining the equipment or working near it. VENDOR SUBMITTALS 01 33 01 - 3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 10. Documentation: All equipment warranties, affidavits, and certifications required by the Technical Specifications shall be placed in this part. D. The Vendor shall submit to the Owner one electronic and one hard copy of identical Operations and Maintenance Manuals a minimum of 90 calendar days prior to the scheduled startup of the Goods. E. The Engineer will review the Operations and Maintenance Manuals within 30 days following their receipt by the Engineer. The Vendor shall then make any corrections and changes noted and compile all the corrected Operations and Maintenance Manuals for final submittal to the Engineer. F. Vendor's copy of complete manuals shall be available at the site of the Work for use by field personnel and Engineer during startup and testing of equipment. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 01 33 01 VENDOR SUBMITTALS 01 3301 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 STANDARD SUBMITTAL FORM DATE: SUBMITTAL NO. FROM: TO: (To be completed afterward) VENDOR: This is: (Check one) An Original Submittal A 2nd Submittal A Submittal Previous Submittal Nos. No. of Submittal Copies SPECIFICATION OR SUBJECT OF SUBMITTAL EQUIPMENT DESIGNATION DRAWING REFERENCE We have verified that this submittal contains all applicable material and information required for evaluation against the project Specifications. Furthermore,we submit these items,which comply with the Drawings and Specifications(check one): With no exceptions Except for the following deviations NO. DEVIATIONS Vendor's Authorized Representative VENDOR SUBMITTALS 01 3301 - 5 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION Ol 43 33 -VENDOR'S FIELD SERVICES PART 1 - GENERAL 1.1 WORK INCLUDED A. The Vendor shall furnish erection assistance at the job site during installation of all equipment. The Vendor shall also furnish qualified personnel for inspection testing and startup of the finished installation and training of operational personnel. 1.2 SCHEDULE A. Each Vendor's representative for the equipment specified herein shall be present at the job site and/or classroom designated by the Owner for a minimum amount of workdays for service in the schedule listed below: Schedule of Field Service Representative On Site Time Service On Site Time Trips to Site Pressure Filter Equipment Installation 5 days 1 Field Testing, Startup and Instruction of 8 days 2 personnel B. The Bid shall include all associated expenses incurred by the technical representative during the jobsite visits. C. Excluded for these time requirements shall be travel time, time spent during shipping of equipment,time spent at the j onsite correcting any fabrication or manufacturing errors,and time spent preparing and operating the equipment to meet performance requirements. However,the cost of all of the above shall be included in the Vendor's bid. D. Work Day: For all specifications, a"workday"and a"calendar day"shall both be defined as an eight(8)hour work period onsite, excluding all travel time to and from the site. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 VENDOR'S SERVICES A. Vendor's services shall conform to the requirements of Section 01 31 13 — Project Coordination with the following additional requirements: VENDOR'S FIELD SERVICES 0143 33 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1. At least 30 working days prior to equipment startup, the Vendor shall submit a detailed resume with appropriate qualifications of each individual proposed as a technical representative. Substitution of an accepted individual shall require notification and resume submittal at least 10 working days prior to the involvement, and shall be subject to the Engineer's review and acceptance. Minimum qualifications include previous startup experience at a minimum of two (2)projects that have included similar Equipment. 2. Startup services and training of Owner's personnel shall be at such times as requested by the Owner. The Vendor shall submit an overall training plan and a detailed lesson plan for each training activity at least 10 working days prior to the training. The Owner shall notify the Vendor of the actual startup date, at least 15 working days prior to the startup date. 3. All Vendor on-site work hours shall be coordinated with the Owner. 4. Training session shall be divided into two equal time segments,with all segments being performed between 8:00 am and 5:00 pm Mountain Time. Training sessions may be performed in same day, however no training session for a single group shall last more than 4 hours. 5. The Vendor shall videotape all training sessions and provide such tapes to the Owner for future operator training. 6. Vendor shall not be paid for field startup services which are unauthorized or made necessary due to delays, omissions, errors or defects for which that Vendor is responsible. 7. Vendor's installation supervisor(s)shall not assume executive charge of such work but shall provide necessary direction to the Contractor so that the Owner, to the extent Contractor follows the recommendations of each Vendor, shall be relieved for any claims by each Vendor that failure is due to installation, startup and operation. 8. Within two weeks of each field visit,provide field reports for Owner and Engineer review. 3.2 TESTING A. The equipment shall not be considered ready for testing until the following conditions are satisfied: 1. Manufacturer's certification of equipment installation has been submitted to the Engineer. 2. Related Owner's Manual and Final Shop Drawing have been accepted by the Engineer. 3. All required leakage tests, electrical tests, control/communication tests, and electrical/control adjustments have been completed to the satisfaction of the Engineer. VENDOR'S FIELD SERVICES 01 43 33 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 4. All safety devices and equipment are installed, fully functional, adjusted, and tested. 5. Vendor has performed a full check of wiring, I/O, and HMI status to include monitoring the open/closed inputs coming back from each valve to the tank control panel. B. All testing shall be witnessed by the Owner or Engineer to be considered valid. C. Vendor's scope for field services is limited to supporting the equipment supplied under this procurement Contract and installed. END OF SECTION 0143 33 VENDOR'S FIELD SERVICES 01 43 33 -3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION Ol 45 00 - QUALITY CONTROL PART 1 - GENERAL 1.1 DEFINITION A. The term Quality Control includes inspection, sampling and testing, and associated requirements. 1.2 INSPECTION AT PLACE OF MANUFACTURER A. Unless otherwise indicated, all products, materials, and equipment shall be subject to inspection by the Engineer at the place of manufacture,excluding access to Vendor's filter production facility. B. The presence of the Engineer at the place of manufacturer, however, shall not relieve the Vendor of the responsibility for furnishing products, materials, and equipment which comply with all requirements of the Contract Documents. Compliance is a duty of the Vendor and said duty shall not be avoided by any act or omission on the part of the Engineer. C. The Vendor shall hire a third parry NACE (National Association of Corrosion Engineers) Inspector to certify in writing the surface preparation and application of interior coatings. Inspector shall be AMPP Senior Certified Coating Inspector.Reports shall be submitted to Engineer prior to shipment of the filter. 1.3 REGULATIONS RELATED TO HAZARDOUS MATERIALS A. The Vendor shall be responsible that all work included in the Contract Documents, regardless of shown or not, shall comply with all EPA, OSHA, RCRA, NFPA, and any other Federal, State, and Local Regulations governing the storage and conveyance of hazardous materials, including petroleum products. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 INSTALLATION A. The Installation Contractor shall inspect materials or equipment upon the arrival on the job site and immediately,prior to installation,and reject damaged and defective items. B. The Vendor shall verify measurements and dimensions of the Work, as an integral step of starting each installation. END OF SECTION 0145 00 QUALITY CONTROL O1 45 00 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 01 65 00 PRODUCT DELIVERY REQUIREMENTS PART 1 - GENERAL 1.1 WORK INCLUDED A. The required delivery date for the Equipment shall be as set forth in these Contract Documents and approved by the Engineer. 1.2 EQUIPMENT DELIVERY A. The Vendor shall deliver the Equipment to the Contractor. 1. The Vendor shall include the cost of shipment of all equipment associated with the Equipment to the job site in its lump sum bid. 2. The Equipment delivery shall be coordinated by the Contractor to align with other construction and installation activities anticipated at the final Equipment installation site. The Contractor shall establish dates for the earliest possible delivery and the latest possible delivery in consultation with the Vendor. The Vendor shall deliver the Equipment between the established dates. The Vendor shall notify the Contractor five days prior to the firm delivery date and provide and full schedule for final delivery. 3. The Vendor shall deliver the Equipment to site designated by the Contractor. It may be the installation site or a holding site. If used,the hold site shall be within 50 miles of the final installation site. The Contractor shall be responsible for the Equipment once it is delivered by the Vendor. 4. The Vendor shall prepare all articles and materials for shipment in such a manner as to protect them from damage in transit. The Vendor shall be responsible for and make good any and all damage due to improper preparation and loading or unloading for shipment, and shall ship to the location(s) designated herein. 5. Equipment shall be unloaded by the Contractor at the job site or holding site. The Vendor shall provide detailed instructions for off-loading and storage of equipment. The Vendor is hereby notified that all truck unloading activities may occur immediately upon receipt of shipment, and that the unloading activity will not be delayed to accommodate the schedule of the individual(s)designated by the Vendor to supervise unloading. The Vendor shall supply all special tools, slings, and components necessary for unloading Vendor's equipment. Such tools, slings, and components shall be included with the shipment in a separate, clearly marked container. Any articles or materials that might otherwise be lost shall be boxed or wired in bundles and plainly marked for identification. 6. The Vendor shall obtain All Risk Transit Insurance covering the value of the materials and equipment being transported to the job site. This shall include ocean cargo coverage as applicable. PRODUCT DELIVERY REQUIREMENTS O1 65 00 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 B. The Vendor will arrange to have the Equipment delivered to the designated site between 8:00 A.M. and 5:00 P.M.,Mountain Time,Monday to Friday,statutory holidays excepted. The Owner shall not be responsible for Equipment delivered outside the acceptable time for delivery. C. Once the Contractor has received delivery of the Equipment,the Contractor is responsible for storage and appropriate protection and maintenance including insurance of said Equipment as outlined in the General Conditions of the Installation Contract. 1.3 DELAYED DELIVERY A. The Owner shall have the right to delay delivery of the Equipment by a period of six months from the original delivery date to match the estimated construction dates. Any such delay shall not increase cost to the Owner. If such notification is provided to the Vendor, the Vendor shall provide the Engineer for approval the revised delivery dates for the Equipment. B. If delayed delivery notification is provided to the Vendor, the Vendor may at its sole discretion, fabricate equipment per original schedule and securely store and maintain the Equipment at a single location and deliver to site per revised schedule. Such location shall be previously approved in writing by the Engineer at least thirty (30) calendar days in advance. This location shall be indoors at the Vendor's factory or a bonded warehouse. PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 0165 00 PRODUCT DELIVERY REQUIREMENTS O1 65 00 - 2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION Ol 75 16 PROJECT STARTUP PART 1 - GENERAL 1.1 WORK INCLUDED A. Equipment testing and startup are requisite to satisfactory completion of the contract and, therefore, shall be completed within the contract time. B. The Vendor shall coordinate with the Contractor all work necessary for the successful operation of the Goods. 1.2 VENDOR SUBMITTALS A. Schedule: The schedule for testing and startup shall be submitted per Section 01 33 01 - Vendor Submittals, and in accordance with Section 0131 13 —Project Coordination. B. Testing and Startup Plan: Not less than 60 Days prior to startup, submit for review a detailed Testing and Startup Plan.The Plan shall include schedules for Vendor's equipment certifications, submittal of final Owner's Manuals, and training the Owner's personnel; list of Owner-furnished supplies, electrical testing, and a detailed schedule of operations to achieve successful equipment testing,startup,and performance and acceptance testing.The Plan shall include test checklists and data forms for each item of equipment and shall address coordination with the Owner's staff. The Vendor and Owner shall revise the Plan as necessary based on review comments. The startup plan shall address the following components: 1. Equipment testing schedule 2. Instrumentation calibration and alarm review 3. Completion of the Operational Readiness Testing(ORT) 4. Programmable logic controller verification and testing 5. Introduction of flow into filter 6. Develop on-going approach to move facility from startup to full operational status. C. System Outage Requests: Request for shutdown of on-line systems as necessary to test or startup of equipment systems. Shutdown requests must be submitted at least two weeks prior to shutdown and shall be approved by Owner. D. Records and Documentation: Submit documentation that the equipment has been properly installed, is in accurate alignment, is free from undue stresses from connecting piping and anchoring, and has operated satisfactorily under full load conditions. PROEJCT STARTUP 0175 16 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION 3.1 TESTING AND INSPECTION A. The Vendor shall provide the services of an experienced and authorized representative of each item of Goods who shall visit the site of the Work and inspect, check, adjust if necessary,and approve the installation of Goods. In each case,the Vendor shall arrange to have the representative revisit the project as often as necessary until any and all installation problems are corrected, and the Goods installation and operation are satisfactory to the Engineer. B. The Vendor shall coordinate the scheduling of all operations testing with the Owner. The Vendor is advised that the Engineer and the Owner's operating personnel will witness operations testing and that the Vendor's representative shall be required to instruct the Owner's operating personnel in correct operation and maintenance procedures in accordance with Section 01 43 33—Manufacturer's Field Services.Prior to scheduling any operations testing, the Vendor shall have previously furnished the Owner's Manuals required under Section 0133 01 -Vendor Submittals. C. The Vendor shall notify the Engineer at least 14 days in advance for testing installed Goods. 3.2 STARTUP A. The startup of the filter equipment is an operation requiring the combined technical expertise of the Vendor, Contractor, subcontractors, the Engineer, and the Owner. The Vendor shall provide the effective coordination of all parties necessary for successful startup. B. It is not the intent of the Engineer to instruct the Vendor in the startup of the Goods; however, the Engineer will be available prior to and during startup to provide technical support to the Vendor. C. The Vendor shall provide field service representative for the duration of the startup, and the Owner shall provide operating personnel. D. The startup shall not be commenced until all required equipment tests have been completed to the satisfaction of the Engineer. E. All defects in materials or workmanship supplied by Vendor which appear during this test period shall be immediately corrected by the Vendor. F. During the startup, the Vendor shall provide the services of authorized representative, in addition to those services required under operations testing, as necessary,to correct faulty equipment operation. G. During the startup,the Vendor shall keep records of the operations,in accordance with the instructions of the Engineer. PROEJCT STARTUP 0175 16 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3.3 SUPPLIES A. The Contractor shall furnish: 1. Electrical power 2. Water for the duration of testing. 3. Other necessary materials not listed for the Vendor or Owner to furnish END OF SECTION O1 75 16 PROEJCT STARTUP 0175 16 -3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 0177 00—CLOSEOUT PROCEDURES PART 1 - GENERAL 1.1 CLOSEOUT TIMETABLE A. The Vendor shall coordinate dates for equipment testing, acceptance periods, and on-site instructional periods(as required under the Contract)with the installation Contractor. Such dates shall be established not less than two weeks prior to beginning any of the foregoing items, to allow the Owner, the Engineer, and their authorized representatives sufficient time to schedule attendance at such activities. 1.2 FINAL SUBMITTALS A. The Vendor,prior to requesting final payment,shall obtain and submit the following items to the Engineer for transmittal to the Owner: 1. Written guarantees,where required. 2. Operation and Maintenance Manuals as specified in Section 01 33 01 - Vendor Submittals. 3. Recommended spare parts; special tools. 4. Completed record drawings. 5. Certificates of inspection and acceptance by local governing agencies having jurisdiction. 6. Certificates indicating that all tests and activities required by Section 01 75 16 — Project Startup have been successfully completed to the satisfaction of the Engineer. 7. Releases from all parties who are entitled to claims against the subject project, property,or improvement pursuant to the provisions of law. 8. Written Filter Performance Guarantee. 1.3 MAINTENANCE AND GUARANTEE A. The Vendor shall comply with the maintenance and guarantee requirements contained in the Contract Documents. B. If the Goods fail to perform as warranted, the Vendor shall make all repairs and replacements promptly upon receipt of written order from the Owner. If the Vendor fails to make such repairs or replacements promptly,the Owner reserves the right to do the work and the Vendor and his surety shall be liable to the Owner for the cost thereof. CLOSEOUT PROCEDURES 01 77 00 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 PART 2 - PRODUCTS NOT USED PART 3 - EXECUTION NOT USED END OF SECTION 0177 00 CLOSEOUT PROCEDURES 01 77 00 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 40 05 57—ACTUATORS FOR PROCESS VALVES AND GATES PART 1 - GENERAL 1.1 WORK INCLUDED A. The Vendor shall provide all valve actuators and appurtenances,complete and operable,in accordance with the Contract Documents. B. The provisions of this Section shall apply to all valves and gates, except where otherwise indicated in the Contract Documents. This Section includes manual operators and motorized valve operators,and mechanical,gear type limit switches. C. Unit Responsibility: A single manufacturer shall be responsible for furnishing and coordinating design,assembly,testing,and installation of each type of valve;however,the Vendor shall be responsible to the Owner for compliance with the requirements of each valve section. D. Single Manufacturer: Where two or more valve actuators of the same type or size are required,the actuators shall all be produced by the same Manufacturer. 1.2 REFERENCE STANDARDS A. Unless otherwise indicated and where applicable,all actuators shall be in accordance with ANSI/AWWA C540 - AWWA Standard for Power-Actuating Devices for Valves and Sluice Gates. B. National Electrical Manufacturer's Association(NEMA). 1.3 SUBMITTALS A. Submittals shall be furnished in accordance with Section 01 33 01 —Vendor Submittals. B. Shop Drawings: Shop Drawings of all actuators shall be submitted together with the valve and gate submittals as a complete package. C. Motorized valve submittals shall include the following: 1. Installation list of similar municipal applications with contacts and phone numbers to verify experience. 2. Shop drawings and product data. 3. Motor, gear type and design information. 4. Design Data shall include: a. Operating calculations for max break and max dynamic torques and minimum safety factor at which degree of valve opening and at break. b. Submit data and calculations to substantiate operating time. C. Submit proposed operator configuration and dimensions for each valve. AUCTATORS FOR PROCESS VALVES AND GATES 40 05 57 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 5. Wiring Schematics. 6. Manufacturer's published installation instructions. 7. Submit Operation and Maintenance Manuals in accordance with Section 01 33 01 —Vendor Submittals. 8. Warranty. 1.4 QUALITY ASSURANCE A. Manufacturer Qualifications: 1. The motorized operators offered for this project shall have a minimum of 5 years of commercial use in municipal water system installations of a similar scope and use.New and prototype hardware/software will not be accepted. 2. Submit evidence of satisfactory operation of the proposed product in at least five separate facilities in accordance with the following requirements. Include contact names and phone numbers. PART 2 - PRODUCTS 2.1 GENERAL A. Unless otherwise indicated, all shut-off and throttling valves, and externally actuated valves, shall be provided with manual or power actuators. The Vendor shall furnish all actuators complete and operable with mounting hardware,motors, gears,controls,wiring, solenoids,handwheels,levers,chains,and extensions,as applicable. All actuators shall be capable of holding the valve in any intermediate position between fully-open and fully- closed without creeping or fluttering.All wires of motor-driven actuators shall be identified by unique numbers. B. Where indicated,certain valves may be provided with actuators manufactured by the valve Manufacturer. Where actuators are furnished by different manufacturers,the Vendor shall coordinate selection to have the fewest number of manufacturers possible. C. Materials: All actuators shall be current models of the best commercial quality materials and liberally-sized for the maximum expected torque.All materials shall be suitable for the environment in which the valve is to be installed. D. Mounting: All actuators shall be securely mounted by means of brackets or hardware specially designed and sized for this purpose and of ample strength.The word"open" shall be cast on each valve or actuator with an arrow indicating the direction to open in the counter-clockwise direction. All gear and power actuators shall be equipped with position indicators.Where possible,manual actuators shall be located no more than 54 inches above the floor or the permanent working platform. E. Functionality: Electric actuators shall be coordinated with power and instrumentation equipment indicated elsewhere in the Contract Documents. AUCTATORS FOR PROCESS VALVES AND GATES 40 05 57 - 2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 2.2 ACTUATORS A. Manual Actuators: Unless otherwise indicated,all valves and gates shall be furnished with manual actuators as specified below: 1. Valves up to and including 4 inches in diameter shall have direct acting lever or handwheel actuators of the manufacturer's best standard design. 2. Larger valves and gates shall have gear-assisted manual actuators, with a maximum operating pull of 60 pounds on the rim of the handwheel. a. Aboveground valves 6-inches to 24-inches in diameter may have traveling nut actuators, worm-gear actuators, spur- or bevel-gear actuators, as appropriate for each valve. 3. Chain Actuator: Manually-activated valves with the stem located more than 7 feet above the floor or operating level shall be furnished with chain drives consisting of sprocket-rim chain wheels,chain guides,and operating chains,and be provided by the valve Manufacturer.The wheel and guide shall be of ductile-iron,cast-iron, or steel,and furnish heavy cadmium plated operating chain looped to extend within 3-feet of the operating floor level. The valve stem of chain-actuated valves shall be extra strong to allow for the extra weight and chain pull. Hooks shall be provided for chain storage where chains interfere with pedestrian traffic. 4. Floor Boxes: Hot-dip galvanized cast-iron or steel floor boxes and covers to fit the slab thickness shall be provided for all operating nuts in or below concrete slabs. For operating nuts in the concrete slab,the cover shall be bronze-bushed. 5. Manual Worm-Gear Actuator: The actuator shall consist of a single or double reduction gear unit contained in a weather-proof cast-iron or steel body with cover and minimum 12-inch diameter handwheel. The actuator shall be capable of 90- degree rotation and shall be equipped with travel stops capable of limiting the valve opening and closing. The actuator shall consist of spur or helical gears and worm- gearing. The spur or helical gears shall be of hardened alloy steel and the worm- gear shall be alloy bronze. The worm-gear shaft and the handwheel shaft shall be of stainless steel. All gearing shall be accurately cut with hobbing machines. Ball or roller bearings shall be used throughout. Actuator output gear changes shall be mechanically possible by simply changing the exposed or helical gear set ratio without further disassembly of the actuator.All gearing shall be designed for a 100 percent overload. B. Electric Motor Actuators AUCTATORS FOR PROCESS VALVES AND GATES 4005 57 - 3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1. Where electric motor actuators are indicated, an electric motor-actuated valve control unit shall be attached to the actuating mechanism housing by means of a flanged motor adaptor piece. 2. Unless otherwise indicated,electric motor actuators shall be the AC reversing type, complete with local control station with open/close and local/auto/remote selector switches. 3. Gearing: The motor actuator shall include the motor,reduction gearing,reversing starter, torque switches, and limit switches in a weather-proof NEMA 4X assembly.The actuator shall be a single or double reduction unit consisting of spur and worm-gearing. The spur gears shall be of hardened alloy steel and the worm- gear shall be alloy bronze. All gearing shall be accurately cut with hobbing machines. All power gearing shall be grease-or oil-lubricated in a sealed housing. Ball or roller bearings shall be used throughout. Actuator output speed changes shall be mechanically possible by simply removing the motor and changing the exposed or helical gear set ratio without further disassembly of the electric actuator. 4. Starting Device: Except for modulating valves,the unit shall be so designed that a hammer blow is imparted to the stem nut when opening a closed valve or closing an open valve. The device should allow free movement at the stem nut before imparting the hammer blow. The actuator motor must attain full speed before stem load is encountered. 5. Switches and Wiring: Travel in the opening and closing directions shall be governed by a switch responsive to mechanical torque developed in seating the valve,or by an obstruction met in opening or closing the valve, or by an on-board microprocessor. The torque switch shall be adjustable and shall function without auxiliary relays or devices, or it shall be adjustable in one-percent increments. Position limit switches and associated gearing shall be an integral part of the valve actuator. To provide the best possible accuracy and repeatability, limit-switch gearing shall be of the"counting"intermittent type,made of stainless steel,grease- lubricated, and enclosed in its own gear case to prevent dirt and foreign matter from entering the gear train. Traveling nuts, cams, or microswitch tripping mechanisms shall not be used. Limit switches shall be of the heavy-duty open contact type with rotary wiping action. 6. Handwheel Operation: A permanently-attached handwheel shall be provided for emergency manual operation. The handwheel shall not rotate during electrical operation.The maximum torque required on the handwheel under the most adverse conditions shall not exceed 60 lb-ft, and the maximum force required on the rim of the handwheel shall not exceed 60 lb. An arrow and either the word"open" or "close" shall be cast or permanently affixed on the handwheel to indicate the appropriate direction to turn the handwheel. AUCTATORS FOR PROCESS VALVES AND GATES 40 05 57 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 7. Motor: The motor shall be of the totally-enclosed, non-ventilated, high-starting torque, low-starting current type for full voltage starting. It shall be suitable for operation on 120-volt, 1-phase, 60-Hz current, and have Class F insulation and a motor frame with all dimensions in accordance with the latest revised NEMA MG Standards. a. The observed temperature rise by thermometer shall not exceed 55 degrees C above an ambient temperature of 40 degrees C when operating continuously for 15 minutes under full rated load. b. With a line voltage ranging between 10 percent above to 10 percent below the rated voltage, the motor shall develop full rated torque continuously for 15 minutes without causing the thermal contact protective devices embedded in the motor windings to trip or the starter overloads to drop- out. C. All bearings shall be of the ball type and thrust bearings shall be provided where necessary. All bearings shall be provided with suitable seals to confine the lubricant and prevent the entrance of dirt and dust. d. Motor conduit connections shall be watertight. Motor construction shall incorporate the use of stator and rotor as independent components from the valve operation such that the failure of either item shall not require actuator disassembly or gearing replacement. e. The motor shall be furnished with a space heater suitable for operation on 120-volt single-phase, 60-Hz circuit unless the entire actuator is a hermetically-sealed, non-breathing design with a separately sealed terminal compartment which prevents moisture intrusion. 8. Starter: The starter shall be a suitably-sized amperage rated reversing starter with its coils rated for operation on 120-volt, 1-phase, 60-Hz current. A control power transformer shall be included to provide a 120-volt source, unless otherwise indicated. The starter shall be equipped with 3 overload relays of the automatic reset type. The integral weatherproof compartment shall contain a suitably sized 120-volt ac,single-phase,60-Hz space heater to prevent moisture condensation on electrical components. 9. Actuator Appurtenances: The actuator for each valve shall be supplied with open and close status lights; open, close and lock-out-stop push-buttons, and all other devices indicated. 10. Manufacturer, or Equal: AUCTATORS FOR PROCESS VALVES AND GATES 4005 57 - 5 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 a. Bray Series 70 PART 3 - EXECUTION 3.1 GENERAL A. Field representatives of manufacturers of valves or gates with electric actuators shall adjust actuator controls and limit switches in the field for the required function. B. All valve and gate actuators and accessories shall be installed in accordance with Manufacturer recommendations. Actuators shall be located to be readily accessible for operation and maintenance,without obstructing walkways.Actuators shall not be mounted where shock or vibrations will impair their operation, nor shall the support systems be attached to handrails,process piping,or mechanical equipment. 3.2 SOURCE QUALITY CONTROL A. Factory test each motorized operator assembly in accordance with AWWA C540, except as modified herein. B. Demonstrate that the stroke time is within the specified range. C. Verify limit switch and torque switch functions in both directions. D. Record details of specification, such as gear ratios for both manual and automatic drive, closing direction,wiring diagram, and serial number on the test certificates. E. Require the motorized actuator manufacturer to submit certified statements that proof-of-design tests were carried out per the "Valve Actuator" section of AWWA C540 and that all requirements were successfully met. 3.3 INSTALLATION A. Install operators in accordance with manufacturer's instructions. 3.4 MANUFACTURER'S FIELD SERVICES A. Coordinate field service work with Owner and Engineer prior to initiating such work. B. Contractor shall furnish a qualified Manufacturer's Representative to provide manufacturer's field services for inspection, testing, equipment startup, and operator training. C. Require manufacturer's representative to perform the following services as described below and as specified in Section 01 75 16—Project Startup. 1. Installation Assistance: a. Advise/observe the Contractor on the installation of motorized operators. b. Check and verify that installation of the motorized operators is in accordance with the Drawings and manufacturer's installation instructions. AUCTATORS FOR PROCESS VALVES AND GATES 4005 57 - 6 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 C. Provide additional assistance as required. 2. Provide a 2 year warranty from date of substantial completion for the project. 3.5 COMMISSIONING KIT A. Each actuator shall be supplied with a start-up kit comprising installation instruction manual, electrical wiring diagram and cover seals to make good any site losses during the commissioning period. In addition, sufficient actuator commissioning tools shall be supplied to enable actuator set up and adjustment during valve/actuator testing and site installation commissioning. END OF SECTION 40 05 57 AUCTATORS FOR PROCESS VALVES AND GATES 4005 57 - 7 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 40 05 64-BUTTERFLY VALVES PART I - GENERAL 1.1 WORK INCLUDED A. Furnish all labor, materials, and equipment as required to furnish and install butterfly valves with manual, electric or pneumatic actuators as indicated on the Plans and in accordance with these specifications. 1.2 REFERENCE STANDARDS A. Commercial Standards: 1. ANSFAWWA C504 Rubber-Seated Butterfly Valves. 2. ANSI/AWWA C540 Power Actuating Devices for Valves and Sluice Gates 3. ANSI/AWWA C550 Protective Epoxy Interior Coatings for Valves and Hydrants 4. ANSI B 16.1 Cast Iron Pipe Flanges and Flanged Fittings Class 25, 125, 250, and 800 5. ANSI B 16.5 Pipe Flanges and Flanged Fittings 6. ASTM A48 Specifications for Gray Iron Castings 7. ASTM A126 Gray Iron Castings for Valves, Flanges and Pipe Fittings 8. STM A276 Specifications for Stainless and Heat-Resisting Steel Bars and Shapes 9. ASTM A436 Austenitic, Gray Iron Castings 10. ASTM A536 Ductile Iron Castings 11. MSS SP67 Butterfly Valves 1.3 SUBMITTALS A. Provide shop drawings per Section 01 33 01 —Vendor Submittals including: 1. Complete Shop Drawings of butterfly valves and actuators. 2. Drawings showing valve port diameter complete with dimensions, part numbers and materials of construction 3. Certification of proof-of-design test form the valve manufacturer. 4. If automatically actuated,provide actuator information in accordance with Section 40 05 57—Actuators for Process Valves and Gates. BUTTERFLY VALVES 40 05 64 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 5. For above grade installations,provide literature regarding valve position indicators and installation information to indicate if valves must be installed in the upright position. If valve must be installed in upright position, provide modified valve position indicator that can be seen from the floor when opening or closing the valve. 1.4 QUALITY ASSURANCE A. Valves shall be subjected to performance, leakage, and hydrostatic test in accordance with procedures and acceptance criteria established by AWWA C504. B. Valves shall be NSF 61-G certified for potable water service. C. Valves shall meet NSF-372. PART 2 - PRODUCTS 2.1 BUTTERFLY VALVES FOR GENERAL PURPOSE SERVICE A. Butterfly valves for general purpose service shall be rubber seated butterfly valves that conform to AWWA C504,rated for water working pressures up to 175 psig, subject to the following requirements. Valves shall be of the size and class indicated,suitable for bubble tight shut-off service as well as throttling service at rated pressure at ambient temperatures of 33 to 125 degrees F. Lug or wafer style valves shall have ANSI 125 lb flange bolt hole patterns. B. Body: The valve body shall be of cast iron conforming to ASTM A126 - Specifications for Gray Iron Castings for Valves, Flanges and Pipe Fittings, Class B, with either wafer, lug, or flanged design as indicated in drawings, drilled to ANSI B 16.1 - Cast Iron Pipe Flanges and Flanged Fittings, Class 125. The entire body shall be factory coated with an epoxy coating system in accordance with AWWA C550. C. Disc: The disc shall be a ductile iron conforming to ASTM A536, with factory applied epoxy coating in accordance with AWWA C550. The disc shall have no holes drilled into it for securing the disc to the stem with pins, screws, or any other such hardware. If the disc design is such that securing hardware is required then the disc and securing hardware shall both be type 316 stainless steel. D. Seat: The valve seat shall be Ethylene-Propylene-Dien Monomer(EPDM)or Buna N and shall be bonded or vulcanized to the valve body. E. Stem: The valve stem shall be a Type 316 stainless steel ASTM A276, with keyed slots on the stem to make with receiving slots on the inner part of the disc requiring no disc screws or pins for connection of the tern to the disc. If connecting pins or screws are required for a particular manufacturer's design, then the disc as well as the connecting hardware shall be type 316 stainless steel. F. Stem Bushing: The stem bushing shall be a non-corrosive,heavy duty acetal bushing. G. Stem Seal: The stem shall be a double "U" cup seal or O-ring designed which is self adjusting and provides positive sealing in both directions, and is suitable for the service condition. BUTTERFLY VALVES 40 05 64 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 H. Flange / Style: Unless otherwise specified or noted on the drawings, the style of each butterfly valve shall be lug style. The Contractor shall not use any type of raised face type PVC flange on either side of any butterfly valve. Contractor shall be responsible to ensure that the selected butterfly valve will fully open and close without any physical interference at all. 1. Testing: Valves shall be factory leak tested in accordance with AWWA C504. J. Manufacturers or equal: 1. DeZurik Water Controls 2. Henry Pratt Company 3. Bray 4. Val-Matic 2.2 BUTTERFLY VALVES FOR AIR SERVICE A. General: Butterfly valves for air service shall be specifically designed for this service and meet or exceed the design, strength,performance, and testing standards of AWWA C504. They shall be suitable for pressures from vacuum to 125 psi and temperatures from minus 40 degrees F to 300 degrees F. B. Body: The valve body shall be of cast iron conforming to ASTM A126, Class B,with lug or flanged design as indicated, drilled to ANSI B16.1, Class 25, 125, 250, and 800, Class 125. C. Disc: The disc shall be cast iron conforming to ASTM A126 with a nylon coating,bronze, or Type 316 stainless steel.The disc shall be designed with the air-profile or other suitable shape. Sprayed or plated disc edges are not acceptable. D. Seat: The elastomer seat shall be in the body. It shall be field-replaceable without special tools. The seat material shall be EPDM to provide a tight shut-off at the temperatures above. E. Shaft: The valve shaft shall be of Type 316 or 304 stainless steel,with sufficient strength to allow for the increased torque for air service. F. Bearings: Shaft bearings shall be of the self-lubricating corrosion resistant sleeve type. G. Packing: The packing shall be of the adjustable or self-adjustable (a-ring) type, suitable for the temperature and service conditions. H. Manufacturers, or Equal: 1. DeZurik water Controls 2. Henry Pratt Company 3. Bray BUTTERFLY VALVES 40 05 64 - 3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 2.3 ACTUATORS A. Manual Actuators: Actuators shall conform to Section 40 05 57 —Actuators for Process Valves and Gates and to ANSI/AWWA C540-Power Actuating Devices for Valves and Sluice Gates, subject to the following requirements. Unless otherwise indicated, all manually actuated butterfly valves of 6 inch diameter and larger shall be equipped with a handwheel and 2-inch square actuating nut and position indicator. Manual lever type actuators shall allow for positive throttling and have at minimum 10 stop positions from open to close for positive locking of the valve. The manual lever type actuators as well as handwheel actuators shall have an epoxy coating in accordance with manufacturer recommendations. B. Electric Actuators: Where indicated on Plans, provide electric actuators that meet the requirements of AWWA C 540 and are in accordance with Section 40 05 57—Valve and Gate Actuators. The maximum torque for the valve shall be input into the actuator program to be the maximum torque applied by the actuator. 2.4 PAINTING AND COATINGS A. All valves shall be coated with an epoxy coating in accordance with manufacturer recommendations for valves' intended service. PART 3 -EXECUTION 3.1 EXAMINATION A. Prior to installation, inspect interconnecting piping and end connections to ensure compatibility. B. Prior to installation, inspect and verify condition of valve and appurtenances. C. Ensure exposed piping is sufficiently supported to bear weight of valve when it is installed. 3.2 PRODUCT HANDLING A. Protect valves and components against dirt and damage during shipment and storage. B. Handle valves to prevent damage or contamination. 3.3 INSTALLATION A. Install all valves in accordance with manufacturer's recommendations. END OF SECTION 40 05 64 BUTTERFLY VALVES 40 05 64 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 40 6196—CONTROL STRATEGIES PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. General control strategies that shall apply to all control schemes. 2. Specific control strategies as they apply to the specific control loops of this project. B. Related Sections: 1. The Contract Documents are a single integrated document, and as such all Divisions and Sections apply. It is the responsibility of the Vendor and its Sub- Contractors to review all sections to ensure a complete and coordinated project. 2. Items involving electrical,control,and instrumentation construction may be shown on drawings or referred to in specifications that do not apply specifically to electrical, control and instrumentation systems. Because the Contract Documents are a single integrated document,it is the responsibility of the Vendor and its Sub- Contractors to review all sections to ensure a complete and coordinated project. 3. Items not involving electrical, control, and instrumentation construction may be shown on drawings or referred to in specifications that do apply specifically to electrical, control and instrumentation systems. Because the Contract Documents are a single integrated document,it is the responsibility of the Vendor and its Sub- Contractors to review all sections to ensure a complete and coordinated project. 1.2 COMMON CONTROL FUNCTIONS A. Common control functions are common to all control loops and devices and shall be incorporated into the control schemes for all devices. 1. By nature of the fact that these are common control functions they shall be incorporated into all control strategies, whether they are shown and/or described or not. 2. Controls shall be coordinated with the existing control structure and with the existing equipment. 3. Control system shall be such that it can be monitored and controlled remotely through the existing SCADA system or manually on site. 4. Vendor to provide all equipment, hardware, and software necessary to meet the requirements specified herein. CONTROL STRATEGIES 4061 96 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 B. Common control functions are as follows: 1. Alarm fail condition, unless otherwise specified, shall be logically derived under and of the following conditions: a. Device is commanded to start, and the starter auxiliary contact does not echo the command. b. Device is commanded to stop, and the starter auxiliary contact does not echo the command. C. Device is commanded to open,and the open limit switch does not echo the opened condition in two times the normal full travel time. d. Device is commanded to close, and the close limit switch does not echo the closed condition in two times the normal full travel time. 2. Motor overload switches shall always stop the motor, by de-energizing the motor starter. 3. Elapsed run time shall be determined through an auxiliary contact on the starter which is an input to the PLC. a. Elapsed run time shall be displayed at the HMI and SCADA level for each and every motor controlled through the PLC system. b. Individual elapsed run time accumulation shall be reset by the operator after entering a password if the proper security level is associated with said password. C. Elapsed run time shall be displayed in tenths hours. d. Provisions shall be made to allow the operator to enter a start value for runtime accumulation. e. Elapsed run time shall be accumulated and stored in PLC registers. 4. Status run shall be determined through an auxiliary contact on the starter which is an input to the PLC. 5. PID control algorithms: a. PID control algorithms shall have operator selectable slew rates for setpoints that will allow the setpoint to slowly ramp to its final value in order to minimize system disturbance. 1) Individual setpoint slew rates shall be set at a local HMI. 2) Each PID control algorithm shall have a face plate associated with the individual PID control algorithm that shall be displayed at its associated HMI. Said face plate shall have the following functions: 3) Display Output, CV. CONTROL STRATEGIES 40 61 96 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 4) Display Setpoint, SP. 5) Display Process Variable,PV. 6) Allow for operator selection of Automatic or Manual control of output. 7) Under manual control of output, allow the Operator to enter the desired output value. 8) Allow for input of the three PID tuning parameters. 6. Programmable settling and proving timers shall be provided in all control sequences for starting and stopping of pumps,in order to let the process settle down before proceeding with any additional control functions. a. These timers shall be embedded in the PLC logic, tuned in the field, and listed separately as part of the software submittal and O&M manual. 7. Status indication: a. For each valve and pump,the HMI shall position or operational status by constantly illuminating the corresponding status indication and report this condition. b. As previously described, a fault condition shall flash the associated status indicator and alarm at the HMI. C. When a valve is in transition(not fully closed and not fully opened),then the valve open and valve closed status indicator for HMI and graphic displays shall state that the valve is in transition. 8. When setpoints or actions are identified to occur on more than one HMI, or both the HMIs and SCADA, the last action or setpoint shall override the current condition,unless otherwise noted. 9. Control software and/or hardware shall be so configured and designed as to monitor for loss of analog signal (signal <4 mA), analog signal too large (signal >20 mA), or rate of signal change too fast (individual rate parameter for each analog input signal to be imbedded in software),when any of these conditions are detected the control system shall alarm this condition, and close the appropriate valve and or stop the appropriate motor in order to prevent the process from running away. 10. The manual control mode shall be completely manual and under operator control. There shall be no programmed interlocks requiring completion of a previous step before operating a device, unless specifically identified in the individual loop descriptions as occurring in the manual mode. 11. Number of starts shall be accumulated for each motor. a. The number of starts for the current day shall be moved into a register and held as the previous day's number of starts at 0:01 hours each day. CONTROL STRATEGIES 40 61 96 -3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 b. The number of starts for the current day shall be moved and entered into the historical data base time and date stamped at 0:01 hours each day. C. The current day number of starts shall be reset at 0:01 hours each day. C. Alarm/Fault Indication/Acknowledgment: 1. Furnish an alarm acknowledgment pushbutton at each pulse-code module (PCM) that shall signal the PLC that an alarm or fail condition has been acknowledged. This device shall only affect the alarms that are present on the panel where the device is located. 2. In general, any fault condition shall flash the appropriate pilot light and/or graphic at a rate of on for 0.5 seconds and then off for 0.5 seconds. 3. The individual alarm acknowledgment pushbutton or action shall function as follows: a. Shall change the flashing alarm indication to continuously ON if the alarm or fail condition persists after the acknowledgment button or action has been depressed. b. Shall turn OFF the alarm indication if the alarm or fail condition has been corrected and the alarming system has returned to normal. 4. All alarm and fail conditions shall flash their respective pilot lights, indicators, HMI, or SCADA graphics,until the condition is acknowledged by the operator. a. Once the operator acknowledges the alarm or fail condition,the pilot light, indicator,HMI,or SCADA graphic shall remain ON in a steady condition. b. Once the alarm has been cleared and the operator again acknowledges the alarm or fail condition,the pilot light,indicator,HMI,or SCADA graphic shall turn OFF. 5. All valves, pumps, motors, and other process equipment shall have fail alarms displayed and reported at the HMI and SCADA level. D. Lamp Test: 1. Furnish a lamp test pushbuttons or command through the HMI for each local control panel and control station that shall signal the PLC to turn on all pilot lights on the panel. a. Minimum on time for each lamp during lamp test 15 seconds. E. Power failure: 1. The control system, upon sensing a power failure, shall store, within the PLC memory,the time-stamped status of all devices at time of failure(i.e„ON or OFF) 2. Upon restoration of power the control system shall then sequence ON all equipment that was running prior to the power failure condition. Provide special startup sequencing protocol and criteria if required for extended power outages. CONTROL STRATEGIES 40 61 96 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 F. PLC System Status: 1. There shall be a minimum of one indication on the HMI that shows the status of the PLC. 2. There shall be a minimum of indication on the HMI that shows the status of the PLC communications LAN. G. Common Control Functions for Filter Operation: 1. The Filter HMI and SCADA system display shall display the following conditions whether or not shown on the P&IDs. These conditions shall be available for current conditions as well as historic data for XX days: a. Position of each cell in the backwash queue. b. Which cell the backwash queue pointer is pointing to. C. A table displaying the setpoint value and the time remaining for each timer in the backwash sequence, as well as the next scheduled backwash date and time. d. A display showing the status of each valve,pump, and blower, associated with the backwash sequence that shall simultaneously display: 1) The backwash Step No. 2) The status of each device for the previous backwash step. 3) The status of each device for the current backwash step. 4) The status of each device for the next backwash step. e. Alarm condition for every valve and motor. 2. The Filter HMIs shall display the following conditions whether or not shown on the P&IDs. a. A table showing all of the setpoints and measured values for the filters associated with that HMI. H. Plant Shutdowns: 1. Overflow condition at backwash equalization storage tank. 2. Upon sensing an overflow condition the PLC shall take the following actions: a. Close the plant influent valve and stop the well pump. b. Stop all chemical feeders. CONTROL STRATEGIES 4061 96 - 5 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. After the shutdown condition has been cleared, the operator through SCADA/Local HMI shall reset the shutdown condition and then shall re-start the plant and all associated process through the SCADA/Local HMI system. 1. Analog device calibration override. 1. Provide an HMI screen for each and every analog input that allows the Operator to access said analog input to: a. Disable the analog input in the PLC control system. b. Enter a value for the analog input from the HMI system to the PLC. C. Hold the last analog input value while the actual analog input is disabled. 2. Provide a HMI screen for each and every analog output that allows the Operator to access said analog output to (see Section 46 6121 —Pressure Filtration System for all required HMI screens): a. Force an output value entered from the HMI system to the PLC. b. Hold the last analog output value while the programmed output is disabled. 1.3 DEFINITIONS A. Specific Definitions: 1. The term PLC in the loop descriptions is a generic term used to include all PLCs in the system as well as communications between PLCs via the PLC LAN. 2. When the term PCM is used in conjunction with 1/0 points it also refers to the PLC within the PCM. PART 2- PRODUCTS 2.1 EQUIPMENT A. The Vendor shall provide hardware as indicated in Specification 46 61 21 — Pressure Filtration System. 1. HMI:Allen Bradley PanelView 2711P— 10"screen 2. PLC: Allen Bradley CompactLogix 5380 Controller, 5069 3. PLC programming software shall be AB RSLogix 5000 V30. 4. Ethernet Switch 2.2 LOOP DESCRIPTIONS A. The Vendor shall develop complete English language narrative loop descriptions which reflect information depicted on the Vendor's complete set of P&IDs ladder diagrams. CONTROL STRATEGIES 4061 96 - 6 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 B. The loop descriptions contained herein provide a general overview of system operating requirements and are not intended to provide a complete and detailed narrative description of all system operating requirements and features, which is required to be developed and submitted by the Vendor. C. Control Description for the Well 1 OB Pressure Filtration Facility: 1. Well Pump Control: Provide control signals to the existing well pump control system via hardwire or Ethernet communications as determined by the vendor and the City, to allow the well pump control system to modulate well flow and/or pressure as needed for the operation and backwash of the pressure filters. Modifications to the existing well control system will be by the City's SCADA Manager. 2. Chemical Addition: Chemical feed system shall be capable of feeding 12.5% Sodium Hypochlorite to the filter influent at a calculated flow rate of the chemical feed pump to achieve the desired preset dosage. System shall also be capable of adding Sodium Hypochlorite to the bypass and treated flow stream in a similar manner. Vendor shall include 1/0 for chemical equipment in PLC. Chemical equipment shall be provided by Contactor. 3. Filter Effluent: a. The flow to be treated enters the filter treatment chain. Electrically operated valves will control inlet flow and backwash functions at each cell in the filter as described below. A motor-operated backwash flow control valve will control backwash flow. b. The differential pressure between the filter influent and filter effluent pressure gauges will initiate a backwash once the pressure has built up to a preset operator-entered value. Filter controls shall also provide the capability to backwash the filters based on a preset timer, time of day, or preset amount of flow. Filter controls shall also allow operators to identify times of day where backwash is not allowed unless a high pressure set point is reached. Only one cell will be allowed to backwash at a time, and there will be a delay step before another one is allowed to backwash. C. The first step in the backwash cycle will be to close the effluent valve at the filter cell, and close the filter inlet valve and open the backwash waste drain valve at the cell to be backwashed. The backwash flow rate is controlled by the backwash flow control valve. When backwash of a cell is complete, the backwash waste drain valve at the backwashed cell will be closed and valves at the next cell to be backwashed will be opened/closed as described above. After the backwash cycle for the entire filter is complete,the backwash flow control valve is closed, all cell filter inlet valves will be opened, and all backwash waste drain valves will be closed. CONTROL STRATEGIES 4061 96 - 7 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 d. Prior to conveying filtered effluent to the system(after a backwash cycle) the filter to waste valve(on the drain line)will be opened for a short period when the filter/cell is first placed back in service. The filter effluent valve will then be opened as the filter to waste valve is closed to send filtered effluent too the system. e. The backwash cycle must include air scour. Controls and logic for all equipment (blowers, automated valves, and any other appurtenances) needed to provide a fully functional backwash with air scour, shall be incorporated. f. Control panel shall monitor the status of floats located in backwash equalization storage tank.Floats will include a high level alarm and a high- high level alarm that triggers an overflow condition to shutdown the backwash. PART 3 - EXECUTION 3.1 FORMAT A. Based upon the information furnished in the Contract Documents the Vendor shall develop detailed loop descriptions. B. There shall be one loop description for each and every loop in the system. 1. Where there are similar loops, i.e. multiple loops for individual raw water pumps, only one loop description need be developed and the remaining loops may be referenced to said loop description. C. The loop descriptions shall follow the format as outlined below: 1. Abstract: a. General description of how the loop works,what devices are involved,and how the process is to be controlled. b. Process variable information including flow rates, level ranges, pH, turbidity, etc. shall be listed including measurement range, span, limits, setpoints, and units. C. Control variable output as it relates to process variable deviation from setpoint. d. Any delays, averaging, or restraints put into place in the programming to take into account natural process times. e. Final recording of each loop's PID constants. 2. Local Level: a. Detailed description of the control functions at the Local Level. b. Function of local operator interfaces. CONTROL STRATEGIES 40 61 96 - 8 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 C. Detailed explanation of the operation of system interlocks and hardwired permissive conditions. 3. PLC Level: a. Detail description of the control functions that are under control of the PLC. b. Detailed description of the operator controls and automatic controls. C. Detailed description of setpoints, alarms, etc. d. Detailed description of the operation of system interlocks. e. Detailed description of the control sequence. 4. HMI Level: a. Detailed description of the operator controls. b. Detailed description of setpoints, alarms, etc. END OF SECTION 40 6196 CONTROL STRATEGIES 4061 96 - 9 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 40 70 13 -IN-LINE LIQUID FLOW MEASURING SYSTEMS PART 1 - GENERAL 1.1 WORK INCLUDED A. The Contractor shall provide in-line liquid flow measuring systems,complete and operable, in accordance with the Contract Documents. The transmitter portion of the system shall be remotely mounted as shown on Contract Drawings. 1.2 REFERENCE STANDARDS A. Commercial Standards: 1. ISA S 5.1 Instrumentation Symbols and Identification 2. ANSI—B 16.1 Cast Iron Pipe Flanges and Flanged Fittings, Class 25, 125,250, and 800 3. ANSI/AWWA C207 Steel Pipe Flanges for Waterworks Service — Sized 4-inch through 144-inch 4. ANSI/AWWA C700 Cold Water Meters 5. ASME Report Fluid Meters, Sixth Edition, 1971 1.3 SUBMITTALS A. Shop Drawings: At a minimum, the following information shall be submitted with each meter supplied: 1. Data sheets and catalog literature for the flow meter and the microprocessor-based signal converter. 2. Connection diagrams for equipment wiring. 3. Materials of construction and connection fittings. 4. Recommended spare parts list. B. Test Data: Signed, dated, and certified calibration data for each flow metering system which requires factory testing, submitted before shipment of equipment. C. Certifications: The Contractor shall provide Manufacturer's certification of proper installation and certification of satisfactory field testing. D. Owner's Manual: Submit Owner's manual as specified in Special Provisions, to include operation and maintenance data and other information for the equipment. IN-LINE LIQUID FLOW MEASURING SYSTEMS 4070 13 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1.4 QUALITY ASSURANCE A. Each flow metering system shall be hydraulically calibrated at a facility which is traceable to the National Institute of Standards and Technologies. The calibration procedure shall conform to the requirements of ANSUNCSL Z 540-1 Calibration. A real-time computer- generated printout of the actual calibration data shall be submitted to the Engineer at least 30 days prior to shipment to the site. B. Accuracy Requirements: Unless otherwise indicated, flow meters shall be guaranteed to register flow to an accuracy of plus and minus 0.3% of actual flow throughout the range indicated. C. Guarantees, Warranties: After completion the Contractor shall furnish to the Owner the manufacturer's written guarantee that the metering system swill operate within the published accuracies and flow ranges and meet these specifications. The Contractor shall also furnish the manufacturer's warranties as published in its literature. PART 2 - PRODUCTS 2.1 GENERAL A. All meters shall be NSF 61-G certified and meet requirements of NSF 372. B. All meters shall be capable of operating at an minimum ambient temperature ranging from 14 to 140 degrees F. C. The Vendor shall be responsible for confirming necessary cable length with meter manufacturer prior to ordering any meter equipment. 2.2 ELECTROMAGNETIC(MAG)FLOW METERS A. The electromagnetic flowmeter shall consist of a flow sensor based on Faraday's Law of Electromagnetic Induction, the flow of liquid through the sensor induces an electrical voltage that is proportional to the velocity of the flow. B. Electromagnetic flowmeter systems shall be the low frequency electromagnetic induction type which produces a DC pulsed signal directly proportional to and linear with the liquid flow rate. Complete zero stability shall be an inherent characteristic of the flowmeter system. Each magnetic flow metering system shall include a metering tube, signal cable, transmitter, and flowmeter grounding rings. C. Meter Tube: The tube shall be constructed of 304 or 316 stainless steel tube with ductile iron flanged or Carbon Steel connections and include a minimum of two (2) self-cleaning electrodes. The electrodes shall be constructed of materials conforming to the manufacturer's recommendation for the intended service. The meter housing shall be IP67 or IP68, rated for a submergence depth of 3 meters for a duration of 48 hours. Grounding rings shall conform to the manufacturer's bore and material recommendation for the intended service. Grounding rings shall be designed to protect and shield the liner's edge interface from abrasion at the meter end. D. Flow meter shall be capable of measuring and monitoring flow in units of thousands of gallons(kgals). IN-LINE LIQUID FLOW MEASURING SYSTEMS 40 70 13 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 E. Performance Requirements: The flow metering system shall conform to the following: No. Item Units Value 1 Pipe Run Requirements D 1 upstream, 0 downstream 2 Accuracy % 0.5 of actual Flow 3 Repeatability % 0.05 full scale 4 Conductivity µs/cm 5.0 5 Pressure Rating psi 150 6 Power Requirements VAC 120 F. Flow Meter Options to be provided. 1. ProComm Converter 2. HART Converter 3. Smart Output for Sensus 4. SS ID tag G. Transmitter: The microprocessor-based signal converter/transmitter shall be remote mounted indoors on disconnect support structure and shall have the following: 1. Transmitter shall be suitable for installation outdoors,subject to direct sunlight and full temperature range at installed location. Transmitter housing to be NEMA 4X, with min.IP65 ingress protection.Provide with sun shield and/or other accessories as recommended by manufacturer. 2. DC pulse technique to drive flux-producing coils and capability to convert DC pulse signal from the tube to a standardized flow VDC pulse contact and a 4-20 mA DC signal into a minimum of 700 ohms. 3. Six digit LCD displays for flow rate,percent of span,and totalization. An operator interface with keypad which responds to English text entry. 4. Integral low flow cutoff and zero return to produce a consistent zero output signal in response to an external dry contact closure. 5. Automatic range change and capability to measure flow in both directions. 6. Programmable parameters including meter size, full scale Q, magnetic field frequency,primary constant,time constant. 7. Data retention for minimum of five (5) years without auxiliary power (main or battery). 8. Self diagnostics and automatic data checking. 9. Protected terminals and fuses in a separate compartment which isolates field connection from electronics. IN-LINE LIQUID FLOW MEASURING SYSTEMS 4070 13 - 3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 H. Manufacturer 1. McCrometer Ultra Mag with ProComm Electormagentic Meter Converter with Optional AMI outputs. PART 3 - EXECUTION 3.1 GENERAL A. The Installation Contractor shall assemble and install all equipment specified herein, in strict accordance with the manufacturer's published instructions, under the supervision of the manufacturer's representative, under the general review of the Engineer. All installations shall be accomplished by competent craftsmen in a workmanlike manner. B. Final acceptance of the equipment is contingent on satisfactory operation after installation. 3.2 INSTALLATION A. The meters shall be installed in easily accessible locations for ease of reading and maintenance,and where shown, for balancing of flow in several lines, in conjunction with throttling and shut-off valves. Where possible, all meters shall be installed in such a way to provide the manufacturer's recommended straight approach and straight piping downstream. All meters, shut-off and balancing valves shall be firmly supported from the structure or from the floor with approved supports. In-line meters shall be installed to provide full-line flow and not less than the manufacturer's recommended head at all items. B. Wiring between flow sensors and remote mounted signal converters shall use cable type and procedures as per the manufacturer's recommendations. Provide sufficient cable from meter vault to location where local display will be located. Confirm cable lengths prior to submitting shop drawings. 3.3 TESTING A. Equipment shall be prepared for operational use in accordance with manufacturer's instructions, including bench test and calibration,where required. B. Each item shall be subjected to an operating test over the total range of capability of the equipment. Where applicable, tests shall be conducted in accordance with the Test Code of the Standards of the Hydraulic Institute. The Vendor shall notify the Engineer one week in advance of all tests to be conducted on site. 3.4 CLEANUP A. After completion and testing of its work,the Vendor shall remove all debris from the site, clean all meters, controls, cabinets, and other metering appurtenances, to hand over each system in perfect operating condition. 3.5 MANUFACTURERS SERVICE REPRESENTATIVE A. Erection and Startup Assistance: During erection and startup of the magnetic flow meters, the Vendor shall obtain all necessary assistance from an experienced factory service representative to ensure a correct and first-class installation, in accordance with the manufacturer's instructions. B. Vendor shall provide a modem allowing remote access for at least 30 days after commissioning to enable quick resolution to operational issues during this timeframe. IN-LINE LIQUID FLOW MEASURING SYSTEMS 4070 13 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 END OF SECTION 40 70 13 IN-LINE LIQUID FLOW MEASURING SYSTEMS 4070 13 - 5 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 SECTION 46 6121 -PRESSURE FILTRATION SYSTEM PART 1 - GENERAL 1.1 WORK INCLUDED A. Vendor shall furnish all materials, equipment, and incidentals required for supplying the filter equipment as specified herein,tested and ready for operation. The filter system shall be a complete packaged single-media, self-backwash, iron and manganese filtration system, including steel pressure vessels complete with internals and filtration media, automatic control system,all actuated valves and operators,and all other appurtenances in accordance with the requirements of the Contract Specifications and Drawings as specified herein. Vendor shall incorporate City of Meridian Asset Tagging standards into submitted drawings. Required asset tags will be provided to Vendor during design. Vendor shall utilize equipment tags provided in the contract documents in vendor submittal/shop drawing documents. B. A pilot test was conducted on this well in June 2021 and is attached in Appendix A. The pilot test is provided for reference only and is not intended to be used as a substitution to these specifications. 1.2 VENDORS A. Filter system shall be as manufactured by one of the following vendors,or approved equal: 1. Tonka Water 2. Loprest B. Substitute items of material or equipment proposed by Vendors listed in Paragraph A are also subject to provisions of Section 0125 00—Substitution Procedures. PRESSURE FILTRATION SYSTEM 46 61 21 - 1 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1.3 PERFORMANCE AND DESIGN REQUIREMENTS A. Design Criteria 1. Filtration system design criteria are listed in the table below. Description Units Criteria Design Flow Rate gpm 2,250 Maximum Operating Pressure Psi 150 Normal Operating Pressure Psi 100 Minimum Operating Pressure Psi 40 Filter Media Manganese Greensand Effluent Concentrations Manganese mg/L <0.05 Iron mg/L <0.03 Ammonia mg/L <0.04 Filters: Pressure,Horizontal Tanks Number of Vessels qty 1 Number of Fully Isolated Cells qty 3 Filter Vessel Diameter(maximum) ft 10 Filter Vessel Length(maximum) ft 30 Minimum Effective Filter Area sqft 287 Filter Loading Rate(maximum) gpm/sgft 8 Manganese Greensand Depth in 36 Supporting Gravel Depth(minimum) in 12 Backwash Backwash supply from Distribution System gpm 0 Maximum Backwash rate gpm/sgft 3.0 Maximum Backwash rate to Sewer/cell gpm 375 Minimum Filter Run Length hrs 24 Air Scour Rate cfm/sqft 3.0 Oxidant Sodium Hypochlorite % 12.5 Dosage mg/L 2.0—5.0 Targeted free chlorine residual mg/L 1.0 2. Method of Influent Feed: Pumped flow. PRESSURE FILTRATION SYSTEM 46 61 21 -2 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. Filter media shall be manganese greensand and have an effective size within the range of 18x60 mesh or 0.30—0.35 millimeters and a uniformity coefficient not exceeding 1.60. 4. Backwash water collectors are to be a minimum of 18 inches above surface if equipped with field-proven means of media retention. Collectors shall be 30- inches above the surface if no media retention is provided and media expansion calculations shall be required. All systems, with or without media retention, are required to meet the media loss requirements in this specification. 5. All components - including but not limited to controls, wiring and electrical devices, valve operators, materials, piping, and valves - shall be suitable for a moist,humid, indoor installation. 6. The filtration system shall be an isolated cell design with three (3) filter cells. Backwash system shall backwash one (1) filter cell at a time and have the ability to use finished water from the remaining two(2) cells for the backwash supply. a. After a backwash is completed on each cell the filter to waste valve shall be opened for a short period of time (operator adjustable) prior to conveying filtered effluent to the system. 7. The filtration system shall have the proper piping and controls to allow any number of cells to remain in operation without exceeding the Maximum Filter Loading Rate specified above and include the ability to reduce overall flow to the filtration system. B. Performance Guarantee: 1. Effluent performance requirements as indicated in item 1.3.A.1 shall apply for all conditions where daily average influent water quality to the filter units is at or below the following(in mg/L): Well No. 1OB Raw Water Quality Parameter Average Concentration(mg/L) Iron 0.31 Manganese 0.068 Ammonia 0.16 Free Chlorine 0 2. Vendor shall provide a written performance guarantee that the filter system will consistently produce filter effluent that meets performance requirements. The guarantee shall indicate the Vendor's review and acceptance of raw water quality/quantity data, filter effluent requirements, scope of supply and services required as described in the Contract Documents to meet performance requirements. PRESSURE FILTRATION SYSTEM 46 61 21 - 3 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1.4 EQUIPMENT WARRANTY A. The equipment furnished under this Procurement Contract shall be free of defects in materials and workmanship, including damages that may be incurred during shipping, for a period of two(2)years.Vendor shall provide material warranty for a minimum 24-month period after Final Acceptance. During warranty period Vendor shall respond to Owner's operation and maintenance inquires in a timely manner.Labor for warranty period shall be the responsibility of the Installation Contractor. B. A media loss warranty with no limit on the time of continuous combined air and water backwash shall be provided by the Vendor such that no more than 2-inches of media shall be lost per year. The warranty shall provide for the replacement or retrofit of a media retention system as deemed necessary by the Engineer. PRESSURE FILTRATION SYSTEM 46 61 21 -4 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1.5 SUBMITTALS A. All submittals shall be provided in accordance with Section 01 33 01 —Vendor Submittals. Below is a table with a general list of submittals required for this project. This table is not intended to be exhaustive. Vendor is responsible for all submittals indicated in this specification to be provided. Deliverable Specification Reference When to Submit Performance Guarantee 1.3.13 Initial Submittal Warranty 1.4 Initial Submittal Shop Drawings 1.5.A.1 AutoCad Drawing 1.5.A.1 Initial Submittal Filter Tank Drawings 1.5.A.1 Initial Submittal Hydraulic Headloss Calculations 1.5.A.4 Initial Submittal Structural Requirements and Calculations 1.5.A.3 Prior to Shipment Product Data l.5.A.2 List of Major Products Proposed 1.LA Initial Submittal Filter System Data, Design Calculations, Equipment, and Materials 2.2 Initial Submittal Factory Inspection Logs and Testing Logs 1.5.A.2.A Initial Submittal Manufacturer's Installation Instructions 1.5.A.3 Prior to Shipment Manufacturer's Certification of Proper Installation 0175 16 Prior to Startup List of Supplier Recommended Filter Media(s) 1.5.A.2.B Initial Submittal Process Calculations 1.5.A.4.A Initial Submittal List of hardware,fasteners,or materials required to interface with mechanical, structural, electrical, control, and monitoring instrumentation 1.5.A.2C Prior to Shipment Bill of Materials 1.5.A.2.D Prior to Shipment Deliver and Storage Requirements 016500 Prior to Shipment Panel Factory Acceptance Testing 2.3.G Prior to Shipment Field Testing Plan 3.3 Prior to Shipment Performance Testing Plan 0175 16 Initial Submittal NACE Coating Reports 2.2.D.3.g Prior to Shipment Operational Readiness Testing(ORT) forms 0175 16 Prior to Shipment Performance and ORT Testing Reports, including I/O checklist 0175 16 Startup Startup Procedures 0175 16 Prior to Shipment Operation and Maintenance Manual 013301 90 days prior to Startup Final PLC and HMI Applications and Passwords to Owner 2.3.A.3 Startup PRESSURE FILTRATION SYSTEM 46 61 21 - 5 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 Deliverable Specification Reference When to Submit Operator Training 3.2.F Startup 1. Shop Drawings: Complete layout drawings, including connection drawings, dimensions, wiring diagrams, terminal strip details, weights, and details of components.Identify all devices that require electrical connections.Shop drawings shall include three-dimensional layout drawing of the filter vessel and all ancillary equipment,AutoCAD drawings for one line diagrams,process and instrumentation diagram and electrical schematics. a. Drawings shall include dimensions, component details, materials, piping connections, control interface detail and power connection detail for proper installation and operation. PLC and related cabinet ARC Flash information shall also be included. b. Description and location for all pipe,power and control connections. C. Description and illustration of required access areas for all sides of filter (including overhead and below). d. Detail of all mechanical and electrical process control systems being proposed. e. Provide drawings for all control panels and power supply panels included with the filter system including panel layouts, dimensions, materials list, connection requirements and access requirements. 2. Product Data: Provide data verifying specification compliance of all products furnished hereunder, installed dimensions and weights of all items, coatings, and fabrication including connection drawings and wiring diagrams. a. Submit factory inspection logs and performance testing logs for all equipment and materials supplied. b. Submit details of the Vendor recommended filter media(s) that meet the performance requirements included in these Project Documents. This includes media type, size, layer depth, overall media depth and layering order. C. Vendor shall provide a detailed list of all hardware,fasteners,or materials required to interface with the mechanical,structural,electrical,control and monitoring instrumentation, and any other system supplied as part of the filter system. This includes all required interfaces or connections and Vendor recommended size and/or type of connection. d. Submit a detailed bill of materials prior to shipment with manufacturer name and contact information,product name,product model number and quantity for all equipment and materials installed. Bill of materials shall include a schedule that indicates Owner provided asset tag information for material/equipment provided. PRESSURE FILTRATION SYSTEM 46 61 21 - 6 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. Manufacturer's Installation Instructions:Provide detailed connection requirements and installation procedures for all elements of the filtration system equipment. a. Anchor bolt details shall be provided by the Vendor and stamped by a Civil or Structural Engineer registered in the State of Idaho. Anchor bolts and all other fasteners required for the proper installation of the vendor- provided equipment shall be provided by the Vendor. All anchor bolt calculations shall take into account vertical and lateral (seismic) design loads for foundation requirements in accordance with the 2018 IBC. 4. Headloss calculations stamped by a Professional Engineer. Headloss calculations shall include backwash operation. Calculations shall illustrate the required pressure reduction during a backwash using the orifice plate,electric operated flow control valve, and manual butterfly valve to not exceed the Vendor's maximum backwash pressure requirements for the filter system. a. Submit details on estimated backwash water quality,quantity and loading rate per filter cell backwash. This includes details on any air injection or scour system included with the backwash system. 5. Written control narrative for all system functions to be controlled, monitored or alarmed. 6. Manufacturer's Field Report: Indicate personnel present and actual tests and start- up procedures that were performed by manufacturer's representative. 7. Operation and Maintenance Manuals, as specified in Paragraph 1.3 of Section 01 33 01 —Vendor Submittals. PART 2 - PRODUCTS 2.1 GENERAL A. All products to be in contact with potable water shall be NSF 61 and NSF 372 certified. B. All piping,valves, and fittings (including nipples) 3"or less in diameter shall be type 304 stainless steel with no coating. All piping larger than 3" shall be cement mortar lined ductile iron with ANSI 16.1 Class 125 flanged connections. 2.2 FILTERS A. General: Provide one filter vessel and associated equipment, with a sufficient number of cells to meet the Performance Design Criteria. Unless otherwise specified, items such as sampling ports,pressure gauges, differential pressure switches, and other instruments that require isolation valves,piping, and/or fittings shall be stainless steel. PRESSURE FILTRATION SYSTEM 46 61 21 - 7 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 B. Sampling ports shall be minimum 1/2-inch in size and come with type 304 stainless steel 1/4 turn ball valves for isolation of the sampling port. Sampling points shall be installed with stainless steel saddle taps or fabricated taps. Direct tapping the pipe is not acceptable. Sampling ports shall be provided so that representative water samples may be secured at the following points: 1. Raw Water 2. Filter Effluent(each cell) 3. Plant Effluent 4. Backwash Water C. Loss of Head Gauges 1. The filter system shall be equipped with a loss of head gauge assembly to indicate loss of head across the filter. The assembly shall consist of a minimum of two pressure gauges mounted on an aluminum nameplate mounting bracket and installed across the influent and effluent header piping. The loss of head assembly shall monitor pressure loss through the filter and initiate a backwash cycle at a Vendor recommended filter differential set point. The differential set point shall be Owner adjustable. a. System shall be provided with three(3)different programmed differential pressure set points: 1) Standard differential pressure backwash—provides backwash at Owner adjustable time windows. 2) High differential pressure backwash—provides backwash based on Owner adjustable differential pressure. Backwash happens regardless of other settings and time configurations and provide an alarm to SCADA system. 3) High-high differential pressure shutdown — Shuts filter down based on an Owner adjustable differential pressure, shuts down filter, and sends and alarm to SCADA system. 2. Liquid filled manual pressure/vacuum gauges shall be provided for each filter cell inlet and outlet. Pressure gauges shall be industrial quality type with bronze bourdon tubes. Unless otherwise shown or specified,gauges shall have a 4.5"dial, 1/4-inch threaded connection, with stainless steel fittings and isolation valves. Gauges shall be calibrated to read in applicable units, with an accuracy of+ 1 percent,to 150 percent of the working pressure or vacuum of the pipe or vessel to which they are connected. All gauges shall be vibration and shock resistant and manufactured by Ashcroft, Wika, or approved equal. Pressure range shall be 0 to 200 psi. a. Pressure / vacuum combination gauges shall be provided on influent/effluent/backwash lines to each filter cell. PRESSURE FILTRATION SYSTEM 46 61 21 - 8 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. An electronic differential pressure transmitter shall be included as part of the assembly to automatically initiate backwash when terminal headloss is reached. Headloss shall be measured from the inlet header to the effluent header. a. Electronic differential transmitter shall consist of a capsule assembly, bottom works, vent plug, drain plug, cover flange,process connector and connection, amplifier unit, integral indicator, terminal box with cover, block and bleed valves, and conduit connections. Pressure applied to the unit shall be transmitted by a sealed fill fluid to both sides of a sensing diaphragm. The sensing diaphragm and the sensor body shall function as the moving and fixed electrodes, respectively, of a differential capacitor. As the applied pressure causes the diaphragm to move,the capacitance of the cell shall change. b. Performance Requirements: The amplifier unit shall convert the change in capacitance to a 4-20 mA DC signal,2 wire type,with an allowable loop load of no less than 600 ohms. Static pressure rating shall be a minimum of 500 psig. The maximum overrange pressure limit shall be a minimum of 150 percent of the range. Span shall be adjustable over a minimum of 5:1 range. External adjustments shall include zero and span.Output signal damping shall be provided as an internal adjustment. 1) Equipment shall be suitable for an ambient operating range of minus 40 degree F to plus 212 degrees F. 2) The integral indicator shall be calibrated in process units. 3) Power supply shall be 24 VDC with transmitter powered over the signal loop. 4) Accuracy, including linearity and repeatability, shall be a plus or minus 0.2 percent of span. 5) Differential pressure transmitters used for flow service shall include square root extraction to produce an output signal linearly proportional to flow. C. Wetted parts, including block and bleed valve parts, shall be constructed of Type 316 stainless steel. d. Manufacturers,or equal. 1) Endress+Hauser a. PMP51 b. PMP71 2) Rosemount PRESSURE FILTRATION SYSTEM 4661 21 - 9 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 a. 2088 b. 3051 3) Yokogawa a. EJA b. EJX D. Filter Vessels 1. Design, Construction and Materials a. The filter vessels shall have completely isolated cells. b. The filter vessels shall be straight sideshell,ends fitted with semi-elliptical heads. C. Filter vessels shall be fabricated in a facility with an ASME Code and Certifications. Facilities holding an ASME R (repair) certification shall not be considered acceptable for vessel fabrication. The vessel shall be constructed in accordance with ASME code Section VIII Division 1 requirements. d. Design shall be in accordance with the Pressure Vessel Handbook, including a design safety factor of 3.5. Equipment manufacturer shall submit a document certifying conformance with this requirement. e. Minimum thickness shall be furnished in accordance with ASME code requirements for the specified pressure. The tank shall have a minimum working pressure of 150 psig at 90°F. Manufacturer's test data report shall be submitted for each vessel. f. Verification of ASME head and shell thicknesses shall be approved by the Engineer prior to fabrication. The shells and heads shall be A516 Grade 70 PRESSURE FILTRATION SYSTEM 46 61 21 - 10 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 g. Ports and connections shall be as follows: 1) Inlet Raw Water: Flanged connection (one per cell). Sized for flow per cell,provide supporting calculation. 2) Inlet Air Supply: Flanged connection(one per cell). Sized for air wash requirements, provide supporting calculation including blower flow rate and pressure. 3) Outlet: Flanged connection(one per cell). Sized for flow per cell, provide supporting calculation. 4) Access manways: Each filter cell is to include at least one (1) manway hatch near the top of the vessel to facilitate inspection and media loading and one (1) manway near the bottom of the sidewall for underdrain inspection. All manways shall be 24-inch minimum size and provided with flanged hatches and hinges to facilitate opening/closing operation. Hatches shall be designed and constructed as to not allow the formation of air pockets during backwash which should include a connection for air release piping on the top of the hatch. 5) Air/vacuum vent: One each cell sized for flow per cell, 2" (minimum) flanged (top of vessel), provide supporting calculation. 6) Drain: 3" Victaulic, equipped with media drain screen (if required) and valve. h. Inlet and outlet connections shall be located such that valves will be no higher than 60"above finished floor and on opposite sides of filter vessel. 2. Fabrication a. Filter vessel shall be constructed in an ASME code-certified shop with American Welding Society approved welders. Equipment manufacturer shall submit a document certifying conformance with this requirement. b. All welds shall be full penetration, continuous welds. All finish welds shall be ground smooth so that they are acceptable to be coated. C. Factory-assembled units to the greatest extent practical. d. Flanges shall be factory welded on split centers prior to shipping. e. The filter tank shall be supported on structural steel legs properly spaced and crossbraced on full-length angle skids. Legs shall be designed to extend full length to building finish floor elevation allowing all valves to not be higher than 60"above finish floor while maintaining access to filter cell drain connections. PRESSURE FILTRATION SYSTEM 46 61 21 - 11 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. Coating a. Interior and exterior shall be factory primed and finish painted in accordance with the following. 1) Interior Coating: 1) Surface preparation: SSPC SP-10 Near White Metal Blast Cleaning with a minimum 1.5 mil angular blast profile. 2) Primer: Series 21 off white to a dry mil thickness of 4-6 mils before any rust can form. 3) Stripe Coat: Series 21 off white to a dry mil thickness of 3-5 mils on all welds and hard to reach areas. 4) Finish Coat: Series 21 off white to a dry mil thickness of 4-6 mils to a dry mil thickness of 5-8 mils. 2) Coatings System Performance 1) Coating manufacturer shall submit certified documentation that interior coating in contact with potable water has been certified in accordance with the National Sanitation Foundation Standard No. 600. Meets zinc-rich primer requirements of AWWA D102-03 Standard for Inside System No. 5 and Outside system No.6. 2) Galvanic Protection: Method: Primer applied to SSPC SPIO Near White Blast Clean hot rolled carbon steel. Requirement: The average measured potential of primer is -878 mille-volts. 3) Adhesion: Method: ASTM D454 1(TTM-34)Type V Positester Requirement: Not less than 2,083 psi (14.36 MPa) adhesion, average of three trials. 4) Prohesion: Method: TTM-80 Prohesion Cabinet Testing Requirement: No blistering, cracking, rusting or delamination of film. No more than 1/64" creepage at scribe after 15,000 hours. 5) Moisture Vapor Transmission Method: ASTM D 1653 Requirement: No more than .31 US perms water vapor permeability. PRESSURE FILTRATION SYSTEM 4661 21 - 12 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 b. Exterior Coatings: 1) Primer: Series 21 off white to a dry mil thickness of 3-5 mils before any rust can form. 2) Stripe Coat: one coat Series 21 off white to all welds and hard to reach areas,to a dry film thickness of 3-5 mils. 3) Finish Coat: Exterior finish coat shall be factory applied. Series 1075 Endura-Shield II Aliphatic Acrylic Polyurethane applied to a dry mil thickness of 2-5 mils. C. Contractor shall clean and touchup after shipment and installation. Facepiping: 1) Gaps between flanges and all locations where a gap exists as flange hub/pipe intersection shall be caulked prior to finish painting with Sonneborn NP-1 by Sonneborn-Chem rex,Inc. Sika FLEX 1-A, or equal. 2) Ductile iron piping shall be prime painted at factory and finish painted by installing contractor with compatible system. 3) Exterior Coatings System Performance Primer 1) Galvanic Protection: Method: Primer applied to SSPC SP10 Near White Blast Clean hot rolled carbon steel. Requirement: The average measured potential of primer is -878 mille-volts. 2) Adhesion: Method: ASTM D4541(TTM-34)Type V Positester Requirement: Not less than 2,083 psi (14.36MPa) adhesion,average of three trials. 3) Prohesion: Method: TTM-80 Prohesion Cabinet Testing Requirement: No blistering, cracking, rusting or delamination of film. No more than 1/64" creepage at scribe after 15,000 hours. Finish 4) ASTM D 1014 (AAMA 2604-98). South Florida marine exposure. Series 700 HydroFlon exceeds the exterior weathering requirements of the American Architectural Manufacturers Association(AAMA) 2604-98 standard. PRESSURE FILTRATION SYSTEM 46 61 21 - 13 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 5) Per ASTM D4141, Method C(EMMAQUA) No blistering, cracking or chalking. No less than 98% gloss retention,no more than 1 unit gloss loss and no more than 0.18 DEHunter color change after 2,000 MJ/m2 (EMMAQUA exposure. 6) Per ASTM D4141,Method C(EMMAQUA) No blistering, cracking or chalking. No less than 84% gloss retention, no more than 13 units gloss loss and no more than 0.41 DEHunter color change after 3,500 MJ/m2 (EMMAQUA exposure. d. Manufacturers: One of the following manufacturers, or equal: a) Tnemec b) Approved equal prior to bid opening. e. Apply all coatings in strict accordance with coating manufacturer's instructions. f. Coatings must be products manufactured by same manufacturer. g. The pressure vessel paint color shall be beige in color and the color shall be selected and approved by the Owner prior to factory painting of the pressure vessel by the Vendor. The Vendor shall submit a color palette to the Owner for selection of the pressure vessel color. h. The following inspection and testing requirements apply to all interior coatings of the filter vessel. 1) Where two (2) or more coats are required, alternate coats shall contain sufficient compatible color additive to act as indicator of coverage,or the alternate coats shall be of contrasting colors. 2) Surface Preparation: NACE Inspector to verify specified surface preparation standard has been met, to include cleanliness, visual standard, and profile requirements. 3) Unless otherwise specified,do not apply finish coats until all other work in the area is done and until the underlying coats have been inspected and accepted by the NACE Inspector. PRESSURE FILTRATION SYSTEM 46 61 21 - 14 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 4) Film Thickness: All paint and coating thickness stated in this specification are dry film thickness. The first coat on metal surfaces refers to the first full paint coat and not to conditioning or other pretreatment applications. All coatings shall be applied to the thickness in accordance with these Specifications and the Manufacturer's recommendations as stated in the product data sheets. The dry film thickness of each coating application will be measured using the SSPA-2 standard. The minimum/maximum thickness requirements shall meet the perimeters outlined in this standard. Where the minimums and maximums do not meet the requirements of this standard, corrections must be made. 5) Continuity: Holiday testing will be performed in accordance with NACE RP0188. All surfaces below the waterline shall be tested. In testing for continuity,all pinholes and holidays located shall be repainted to the required dry film thickness. All ferrous metal surfaces shall meet minimum continuity requirements outlined the NACE RP0188 standard. All holiday repairs will be re-tested following the repairs. 6) It is intended that the dry film thickness and the continuity of painted ferrous metal surfaces be subject to continual check by the Vendor's quality control subcontractor. Dry-film thickness will be measured by an Elcometer or Mikrotest magnetic type dry-film thickness gauge. Continuity will be tested by a low voltage wet sponge transistorized device, as manufactured by Tinker-Rasor (Model M-1), or equal. The Vendor's quality control subcontractor shall use inspection devices that are in good working condition for detection of holidays and measurement of dry-film thickness. The Vendor's subcontractor shall also furnish U.S. Department of Commerce, National Bureau of Standards certified thickness calibration plates to test accuracy of dry-film thickness gauge and certified instrumentation to test accuracy of holiday detectors. 7) Vendor shall submit coatings inspections for Owner and Engineer review prior to shipment of filter vessel.Any defects in the coating of the tank must be repaired at the factory prior to shipment of the tank. E. Piping 1. Water Piping a. All filter system piping 4"and larger shall be cement mortar lined ductile iron with ANSI 16.1 Class 125 flanged connections. All piping 3" and smaller is to consist of 304 stainless steel pipe and fittings with no coating. b. All piping exterior surfaces, except for stainless steel pipe, are to be sandblasted per SSPC SP-6 and shop applied primer. PRESSURE FILTRATION SYSTEM 46 61 21 - 15 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 C. Finish coating of the piping exterior is to be field applied by the General Contractor in accordance with Supplier recommendation and Owner Specification. d. All filter system face and interconnecting pipe shall be furnished with Type 316 stainless steel bolts and nuts and ethylene propylene diene monomer rubber(EPDM) gaskets. e. All interior piping to have shop applied NSF 61 approved epoxy. 2. Air Scour Piping a. Air scour supply piping shall be stainless steel. b. General Contractor to provide and install air scour piping between air scour manifold at vessel and Supplier-provided blower. 3. Filter backwash piping shall be provided with an orifice plate, manual butterfly valve, check valve, flow meter, and electrical actuated butterfly valve (rate set valve) as shown on P&ID. These accessories shall be provided to reduce the pressure during a backwash cycle to the Vendor's filter system required backwash pressure. The existing well pump is operated on a VFD and is anticipated to be able to turn down to provide 1,200 gpm during backwash if required. Vendor shall provide calculations to illustrate the sizing of the orifice plate and valves to reduce the incoming pressure and flow prior to entering a cell for backwash. 4. Influent header,underdrain collector header and drain shall terminate with flanged connections for external piping. 5. Provide supports, bracing, and fittings as required and as acceptable to the Engineer. Couplings, support braces,and hardware shall be stainless steel. 6. Provide additional internal piping to point(s) of external connections as required for proper operation of specific filter system provided,and air scour features. Face piping shall be provided as part of this filter package. 7. Overall tank width from flange face to flange face shall be limited to 11'O". F. Curved Bottom Underdrain 1. Designed to provide uniform flow through the filter vessels in backwash and treatment modes of operation. 2. Underdrain Plate: a. Self-reinforcing, arched, 3/8"plate,placed in sections,or b. Flat plate designs with structural beams are acceptable C. Continuously welded to top flanges of support angles. All weld area surface conditions consistent with paint pre-application requirements. PRESSURE FILTRATION SYSTEM 46 61 21 - 16 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 d. Fitted with 1"openings to accept underdrain nozzles. e. Painted per interior paint specs elsewhere in section f. Design differential pressure: 12 psi in both directions. 1) Verified by calculations if required. 2) Structurally reinforced as necessary. 3. Underdrain diffuser nozzles: a. Non-metallic, self-cleaning underdrain nozzles installed on underdrain plate to provide 0.3% service area to nozzle orifice area. b. Provide nozzles with peripheral slot openings as required. Taper slot openings inward. C. Diffuser nozzles using pressed or crimped sheet metal are not permitted. d. Toggle-bolted designs are not permitted. e. Designs using parallel metal or plastic plates, spacers and coupling bolts are not permitted. G. Support Gravel 1. Material: a. Hard rounded stones with an average specific gravity of not less than 2.5. b. Containing less than 2% by weight of stones with length three times or more than width. C. Free of shale,mica, clay, sand, dirt and organic impurities. 2. Support Gravel material, size and layer depth as shown below: Torpedo Sand 1.4- 1.7 mm Gravel 1/4 x 1/8 Gravel 1/2 x 1/4 Gravel 3/4 x 1/2 3. Place bottom layer of screened support gravel by hand to avoid damage to the diffuser assemblies. 4. Level each layer upon completion before starting placement of the next layer. 5. Gravel-less underdrains are not acceptable. PRESSURE FILTRATION SYSTEM 4661 21 - 17 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 H. Face Piping — Vendor shall provide the minimum amount of piping to provide a single, flanged connection for each process water and air stream including but not limited to the influent raw water, effluent finished water, filter to waste, bypass piping, and backwash water and air scour headers. 1. Influent face piping shall include all piping and appurtenances necessary for conveying influent flow from a single flange connection to each filter cell inlet including valves, flow meters, sample ports, etc. All necessary pipe taps shall be completed with stainless steel saddle taps. See P&IDs for more information. 2. Effluent face piping shall include all piping and appurtenances necessary for conveying effluent flow from each filter cell to a single flange connection including valves, flow meter, sample ports, etc. All necessary pipe taps shall be completed with stainless steel saddle taps. See P&IDs for more information. 3. Backwash supply piping shall include all piping and appurtenances necessary for conveying backwash supply from effluent line to each filter cell including all valves.All necessary pipe taps shall be completed with stainless steel saddle taps. See P&IDs for more information. 4. Backwash effluent piping shall include all piping and appurtenances necessary for conveying backwash effluent from each filter cell to single flanged backwash discharge point including all valves and flow meter. 5. Bypass piping shall include all piping and appurtenances necessary for conveying raw well water in bypass to the filter effluent line including manual bypass valve. Valve shall be suitable for adding an electric actuator in the future for automation. See P&IDs for more information. 6. Backwash air piping shall include all piping and appurtenances necessary for conveying backwash air supply from a single flanged connection point to each filter cell including all valves. See P&IDs for more information. 1. Valves and Operators: Furnish electrically operated valves in quantities and sizes necessary for proper function of the pressure filtration system and as specified in Section 40 05 57 —Actuators for Process Valves and Gates, Section 40 05 64—Butterfly Valves, and Contract Drawings. All valve and operator status to be verified in the control system during FAT and on-site at the ORT. 1. Air Vacuum Combination Release Valves: Combination air valves (Air/vacuum and Air Release Valves (AVAR)) shall combine the characteristics of air and vacuum valves and air release valves by exhausting accumulated air in systems being filled; or re-admitting large quantities of air while a system is being drained; and venting accumulating, small pockets of air while the system is in service and under pressure. a. Manufacturers: 1) Vessel Cell Air Release PRESSURE FILTRATION SYSTEM 46 61 21 - 18 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 1) Val-Matic Model 202C with 2" SSTL ball isolation valve (Apollo Series 76F-100-A) 2) Approved Equal 2) Face Piping Air Release 1) Val-Matic Model 22.9 with 1" SSTL Ball Isolation Valve (Apollo Series 76F-100-A) 2) Approved Equal J. Flow Meters: Provide means to meter pressure vessel influent, effluent and backwash wastewater. Flow meters for influent, effluent, and backwash shall be electromagnetic flow meters. The influent and effluent meters shall be 12-inch diameter meters and the backwash wastewater shall be an 8-inch diameter meter. Vendor shall also provide flow meter for installation at each cell intake (three (3) total). Sizes shown are preliminary, Vendor shall verify sizes and provide recommended sizes in submitted information. All flow meters shall be provided as specified in Section 40 70 13 — In-Line Liquid Flow Measuring Systems. K. Drain Valves: Provide ball drain valves at tank drains. Drain valves should be SSTL construction. Provide Apollo Series 7617-100-27 or approved equal. L. Fasteners: The Vendor shall provide bolts and fasteners necessary to permanently stabilize and anchor the Vendor-supplied Equipment to the supporting structures or foundations or both at the final installation site. M. Airwash System 1. Grid a. The airwash system shall be a header/lateral system located at the media/gravel interface for complete scouring of filtration media. Vertical penetrations through the media shall be avoided and limited to one per header in those retrofit applications that preclude air pipe entrance into the filter cell laterally. Air header pipes shall generally enter the filter cells at the media/gravel interface elevation. b. Materials. The system construction shall be stainless steel pipe and fittings with headers being supported at not greater than 4 ft. intervals using stainless steel U-bolts,steel angles,and stainless-steel anchorage. Laterals shall be shop fabricated from stainless steel,minimum 3/4" diameter and welded in place by the installing contractor. Laterals shall be evenly spaced at not more than 12"lateral to lateral spacing along the entire length of the header,each side. Laterals shall be supported at not greater than 2' intervals using steel angles,vertical supports,base plates, and anchorage. Supports shall be adjustable in two directions. PRESSURE FILTRATION SYSTEM 46 61 21 - 19 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 C. Lateral Design. Each lateral shall be equipped with field-proven means for preventing media from entering the lateral. Each lateral shall be fitted with an end cap and a specially machined stainless male adapter for screwing or welding into the airwash header. A specially sized air metering slot shall be placed parallel to the axis of the lateral at 6"to 8" intervals. d. Configuration. Systems utilizing multiple penetrations into the filter cells shall be prohibited due to the high potential for hydraulic short circuiting. Systems utilizing flexible piping or hoses (rubber, polyethylene, polypropylene, etc.) shall be prohibited due to their inherent movement in the filtration bed and their inability to remain rigid during normal filter operation. Calculations verifying adequate air distribution design, including orifice headloss calculations, shall be submitted to the engineer for approval upon request. N. Air Wash Blower 1. Airwash Blower and Accessories a. Vendor to provide a regenerative type airwash blower complete and operable sized in accordance with the filter design criteria. Vendor shall provide calculations and literature to illustrate that the submitted blower meets the pressure and flow requirements of the filter system. The blower and motor shall be coupled together and mounted on a common baseplate. b. The blower shall have bearings outside the compression chamber and be of oil-free design. C. The blower shall be rated for 83 dB (maximum) at 3'without sound enclosure. d. The filter manufacturer shall furnish the airwash blower with accessories as shown on the Project Drawings, including: 1) Intake Filter 2) Pressure relief valve with silencing enclosure 3) Spring loaded steel discharge check valve 4) Discharge isolation valve(butterfly valve) 5) Discharge pressure sensor 6) Discharge pressure gauge(0-10psi) 7) Discharge temperature sensor 8) Weighted pressure relief valve with silencing enclosure PRESSURE FILTRATION SYSTEM 4661 21 -20 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 9) Sound enclosure i. FPZ Model SC9m or engineer pre-approved equal ii. Shall reduce noise level by approximately lOdBa iii. Shall include axial fan iv. Shall not interfere with accessing accessories v. Aluminum frame construction with quick-release insulated panels vi. Cover entire blower package including blower, drive motor, inlet silencer and discharge silencer. 2. Components shall be installed by the Contractor where shown or directed by the Engineer. Standard piping,filters and other components not listed in in the Project Documents shall be furnished and installed by the Contractor where required. 2.3 CONTROL SYSTEM A. General. The filter manufacturer shall furnish an automatic control system consisting of a PLC-based control panel with OIT, necessary hardware, components, timers, operator interface terminal,enclosure,relays, switches,alarms,I/O,and other items necessary for a complete operational system. The automatic filter control system shall be as described below. The Control system components,programming, and SCADA integration shall be in accordance with the City of Meridian Standards provided as an appendix to these specifications. 1. Instrumentation and controls equipment tagging and labeling shall adhere to the City of Meridian's Above Ground Asset Management Identification & Data Capture Requirements.Asset identification will be provided to the Supplier during design. Labeling shall be included in submitted shop drawings. 2. Final submitted shop drawings shall include asset management labeling. 3. On completion of startup Supplier will provide Owner a copy of the final PLC and HMI applications and any required passwords. B. Hardware 1. PLC. The automatic control panel shall be PLC-based using CompactLogix Series PLC 5069 ver 30 model with corresponding Allen-Bradley I/O modules and network communication hardware (as necessary). Manufacturer to provide 10% spare I/O capacity including digital and analog 1/0. a. Controller—5069 model b. Digital Inputs - 5069-IA16 PRESSURE FILTRATION SYSTEM 46 61 21 -21 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 C. Digital Outputs- 5069-OW16/5069-OA16 d. Analog Inputs- 5069-1178 e. Analog Outputs - 5069-OF8 2. Components. All HOA switches, lights, and indicators shall be NEMA 4 rated, Allen-Bradley or equal. Nameplates shall be black Phenolic with white lettering indicating all functions, displays, indication, etc. 3. Operator interface terminal(OIT) shall be Series 1000 Panel-View Plus OIT color touch screen by Allen-Bradley model HMI-2711P, 10"or better. Programming to comply with HMI Screen Summary specification and included the following: a. The OIT shall be mounted in a separate NEMA 4 OIT Panel enclosure of satisfactory dimensions, connected to the main control panel, and shall indicate the following,via a series of custom designed screens: 1) Filter system status(flows,mode of operation, etc.) 2) Backwash sequence and status to include: a) Next scheduled backwash b) Backwash cycle mode for timer (TMR) or time of day (TOD) c) Times when backwash is inhibited. 3) Bar graph and Digital Displays of Times in BW Monitor Screen 4) Alarms/alarm acknowledges 5) Status of exterior signals 6) Individual cell status(service,backwash,alarm, etc.) 7) Individual cell flow rate 8) Individual valve status for all valves 9) Other functions, indication and information as required for a complete operating system 4. The Main Panel shall include one, 15 minute UPS(uninterruptible power supply), UL rated,and shall be furnished to automatically trickle charge. Adequately sized NiCad batteries shall be included to insure function and indication for an uninterrupted power outage of 15 minutes duration. PRESSURE FILTRATION SYSTEM 46 61 21 -22 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 5. Enclosure. UL/NEMA 4 rated enclosure shall be Rittal TS 8 8018802 or comparable, containing a separate back panel mounting of filter PLC, power supply, 1/0 racks, wiring terminal blocks properly labeled and numbered, circuit breakers, switches, recorders, communication modem, etc., all as required for a complete operating system. The panel shall interface with City's existing ControlLogix processor in the well control panel in Well 10B building using Ethernet/IP. The filter control panel shall have a single power feed. Enclosure shall be UL rated and bear the 508 UL stamp prior to shipment. Enclosure shall be painted with a high gloss enamel paint, tan in color as selected by the City of Meridian. 6. Timers. Countdown timers shall be part of the OIT to indicate the following: a. Draindown b. Sustained simultaneous air/water C. Refill/Purge d. Backwash timers 7. PLC programming software shall be AB RS Logix 5000. v32. Programming to include configured Filter Producer Tag List, sufficient to allow the well PLC complete monitoring of the filter system and emulating the functions of the filter OIT which will in-turn be provided to the SCADA system. Documented Producer Tag List will be provided by the vendor. a. Well status signals needed by the filter control will be provided by hardwire, Ethernet message functions or producer/consumer as determined by the filter vendor and the City. 8. Integration contractor will be responsible for implementing Filter Tag Consumer functions in the PLC and providing well status signals to the filter system as defined by the filter vendor. 9. PLC panel wiring requirements a. Provide one fused terminal block with blown fuse LED for each group of 8 digital inputs b. Provide one fused terminal block and one ground terminal for each analog input signal. C. Provide 20% spare area for future terminal blocks and VO cards. C. Functional Control Description 1. General. During automatic operation the PLC shall control the filter functions and shall indicate and communicate filter status to the OIT and remote SCADA system as required. 2. Filtration consists of opening filter influent and effluent valves, which are their normal positions. As filter develops headloss throughout the filter run,differential pressure will be sensed. PRESSURE FILTRATION SYSTEM 46 61 21 -23 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 3. At a pre-selected differential pressure, as sensed by the differential pressure sensing device, the filter backwash panel shall automatically indicate backwash required on the appropriate OIT screen. Backwash will be either manually initiated by the operator at the OIT or automatically as programmed, see section 2.2.C.La for required backwash programs. Automatic backwash initiation shall be based on head-loss with a 7-day timer over-ride. The backwash procedure will automatically sequence through the pre-set simultaneous air/water procedure without operator action. Valves are to be powered through the control panel with 120V power. D. Power Failure. If power to the PLC is lost,the uninterruptible power supply shall engage and shall continue automatic operation of the filter control panel (all function and indication)for a minimum of 15 minutes. If after 15 minutes power has not been restored to the filter control panel,then all valves shall fail to"service"condition,meaning that all filters shall be placed into normal service mode. If a filter is in backwash then the backwash process will be placed in hold until the return of power at which time it will resume and complete the process. E. Alarms. The following alarms shall be indicated on the alarm OIT screen: backwash required; backwash abort; high and high-high wash water waste holding; backwash hold; low influent/effluent water pressure; high influent/effluent pressure; and other alarm conditions affecting filter operation. F. Communications. The filter control panel shall contain an Ethernet switch for connection and network communication to SCADA. Network communications to allow for remote access to the filter control panel PLC and OIT to monitor and troubleshoot the filter and to effect program changes remotely from the factory. G. Shop Testing Prior to Shipment. Prior to shipment the filter control panel shall be fully tested with all alarms, indication and 1/0 fully simulated at the factory prior to shipment (FAT). All screens shall be tested along with all alarm functions and other control parameters,verified by factory certification as to inspector and date inspected. Testing shall be subject to verified witnessing by the engineer if required. Submission of FAT IO certification checklist to be delivered to customer at the time of equipment delivery. PRESSURE FILTRATION SYSTEM 46 61 21 -24 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 H. Filter panel screens,at a minimum, shall provide the following information. Screen Name Screen No. Screen Description Screen Components System Monitor System Setup Menu Backwash Monitor Filter Cell Manual Control Provides menu access to Main Menu 1 filter monitoring and Flow Totalizer Summary operating menus Backwash Schedule Setpoints Backwash Headloss Setpoints Backwash Time Window Setpoints Backwash Time Schedule Alarm History and Event Log Display Well Pump Status (Remote/On/Off/Auto) Display Airwash Blower Status (Remote/On/Off/Auto) Display Chlorine Metering Pump Status (Remote/On/Off/Auto) Display Raw Water Free/Total Chlorine (PPm) Provides monitoring and Display Finished Water Free/Total System 2 status of facility Chlorine(ppm) Monitor equipment Display Raw Water Flow Rate(gpm) Display Individual Cell Flow Rates(gpm) Display Finished Water Flow Rate(gpm) Display Backwash Flow Rate(gpm) Display Bypass Flow Rate(gpm) Display Differential Pressure(psi) Display Electronic Control Valve Status (Open/Closed/Position/Local/Remote) Well Pump Status (Remote/On/Off/Auto) Airwash Blower Status (Remote/On/Off/Auto) Provides monitoring and Display Backwash Flow Rate(gpm) Backwash Monitor 3 status of backwash Display Backwash in Progress(Yes/No) process Display Current Backwash Cylce Step Display Backwash Step/Cycle Timer (minutes remaining) Backwash Type Initiation (Headloss/ScheduleBoth) PRESSURE FILTRATION SYSTEM 46 61 21 -25 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 Screen Name Screen No. Screen Description Screen Components Well Pump Status (Remote/On/Off/Auto) Airwash Blower Status (Remote/On/Off/Auto) Provide manual control of Filter Cell Operating Mode(Manual/Auto) Filter Cell actuated valves and Display Raw Water Flow Rate(gpm) Manual 4-6 system status. Provide Control one screen for each filter Display Individual Cell Flow Rates(gpm) cell. Display Finished Water Flow Rate(gpm) Display Backwash Flow Rate(gpm) Electronic Valve Actuator Control (Status/Open/Close/Local/Remote) Backwash Initiation(Start/Stop) Display flow meter Display Current Day(kgal) totalizer values for raw Display Previous Week(each day,total for Flow Totalizer 7 water(total),raw water week,kgal) Summary (per cell),backwash, Display Previous Month(kgal) finished water and bypass Display Total to Date(kgal) flow Totalizer Reset(yes/no) Cell Isolation Setpoint(min) Cell Draindown Setpoint(min) Display setpoints for each Air/Water Backwash Setpoint(min) Backwash step of the backwash Purge Cell Setpoint(min) Schedule 8 cycle and the elapsed Refill Cell Setpoint(min) Setpoints time for each step during Repressurize Cell Setpoint(min) a backwash cycle Filter to Waste Setpoint(min) Delay between Cell Backwashes Setpoint (min) Normal Differential Pressure setpoint (psid) High Differential Pressure Setpoint(psid) High Alarm/Shutdown Differential Display differential oi Pressure Setpoint� nt(psid) ) Headloss 9 pressure set is and Timer Interlock(min, each differential Setpoints time interlockck setpoints pressure setpoint) for backwash cycle Display Current Timer Interlock Value (min, each differential pressure setpoint, when timer active) Display Current Differential Pressure (psid) 10 Allows Adjustment of Backwash Allowed(Yes/No, each hour, time window when 24-hour clock) PRESSURE FILTRATION SYSTEM 4661 21 - 26 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 Screen Name Screen No. Screen Description Screen Components Backwash backwash on normal Window differential pressure Current Time Display(24-hour clock) Setpoints setpoint is permitted Backwash Allows adjustment of Time setpoint(2 setpoints/day,HR:MM, Schedule 11 weekly schedule for 24-hour clock) Setpoints backwashing at set times Time Setpoint Active(enable/disable) Display alarm date/time,acknowledgement Display Alarm history time and alarm message Alarm History 12 and allow acknowledgement of Display current date/time alarms Acknowledge single alarm(yes/no) Acknowledge all alarms(yes/no) Display record of events Display event date/time and message Event Log 13 logged automatically. Coordinate event logging Display current date/time requirements with Owner. Display SCADA communications status (connected/not connected) Toggle SCADA control(on/off) Navigate to analog output scaling Navigation to instrument adjustment menus for flow meter, System Setup 14 and alarm differential pressure transmitter, and Menu calibration/configuration chlorine analyzers screens Navigate to limit switch fault setpoint configuration menu Navigate to alarm configuration menu Navigate to time/date set menu 4mA Process Variable Setpoints(flow meters, free/total chlorine analyzers, differential pressure transmitter) Allow adjustment of the Analog value of the process 20 mA Process Variable Setpoints(flow Output 15 variable for 4 mA and 20 meters, free/total chlorine analyzers, Scaling mA analog instrument differential pressure transmitter) outputs Display current process variable value (flow meters, free/total chlorine analyzers, differential pressure transmitter) Limit Switch Allow adjustment of Fault 16 delay time setpoints for Limit switch time delay setpoints (each Setpoints electronic actuated valve electronically actuated valve, seconds) fault indication/alarming PRESSURE FILTRATION SYSTEM 46 61 21 -27 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 Screen Name Screen No. Screen Description Screen Components Allows Alarm enabling/disabling system Configuration 17 alarms. Coordinate list of Alarm Type(enable/disable) Menu required alarms with Owner. PART 3 - EXECUTION 3.1 INSTALLATION(BY OTHERS) A. Contractor shall install the Equipment in a building. B. Installation of the equipment shall be by an installation Contractor in accordance with the contract documents, Vendor's engineering drawings and instructions. The Vendor shall supervise the installation of the equipment and startup per Specification 01 43 33 — Vander's Field Services. C. Before placement of the media,Vendor shall verify underdrain system is level. D. Should any underdrain materials, including nozzle inserts and nozzles, become chipped, plugged,bent,or damaged in any way,they shall be removed and replaced before concrete encasement is poured. E. Vendor shall provide requirements for delivery, storage and handling of equipment as part of submittal process. 3.2 MANUFACTURER'S SERVICES A. Provide engineering services necessary to provide complete control drawings and to address Engineer's comments during shop drawing review. The Vendor shall provide process instrumentation and control drawings approved by the Engineer. These drawings will be included in the installation contract bid package. B. Provide engineering services necessary to perform a coordination review of bid documents for filter installation contract. Purpose of review shall be to ensure proper implementation of manufacturer's system and coordinate overall process, mechanical and control requirements. Provide review comments to Engineer for incorporation in final installation contract bid package. C. Vendor's field representative shall provide services and programming modification as needed to ensure proper installation, testing, and startup of the filter underdrain and integration with the well controller and the SCADA system. The Vendor's representative is not responsible for the well control system or the SCADA system programming, only for assistance with tasks related to the filter control system programming. D. The Vendor's representative shall be present at the jobsite for whatever period is necessary to assure proper installation. At a minimum, the Vendor's representative shall be present during all underdrain installation operations and testing. PRESSURE FILTRATION SYSTEM 4661 21 -28 CITY OF MERIDIAN WELL 1 OB WATER TREATMENT FACILITY 214095-009 E. Startup and field testing: Per Section 0143 33 —Vendor's Field Services and Section 01 75 16—Project Startup. F. Operator training: Per Section 0143 33—Vendor's Field Services and Section 0175 16— Project Startup. G. Service Scheduling: 1. By Owner on request, any time during warranty period for warranty claims. 3.3 FIELD TESTING A. Equipment Checks: 1. Prior to the Final Acceptance field testing, the Vendor shall check that all equipment is installed properly, and functions as specified herein. The equipment checks shall include,but not be limited to: a. Proper installation and alignment of support structure. b. Electrical wiring and connections. C. Signals and scaling from all remotely connected instruments and equipment. d. Proper operation of instrumentation, alarms, and operating indicators associated with the equipment. e. Proper control and signaling for all actuated valves. B. Upon completion of equipment checks, the Vendor shall submit to the Owner written certification that all equipment and accessory equipment associated with Vendor's filtration system have been properly installed, are in good condition, are functioning properly, and are in accordance with the Contract Documents. END OF SECTION 46 6121 PRESSURE FILTRATION SYSTEM 46 61 21 -29 J:\214095 MERIDIAN WELL,BOOSTER,STORAGE(1A)\TASK 009-WELL 10B DESIGN\C_DESN\_CAD\2_PRELIM\D_PLANS\09_INSTR\EI-702.DWG LAST SAVED:4/25/202311:27 AM PRINTED:4/25/2023 11:27AM FIELD PLCO01 SCADA VIA m x x y z p K I I m p m z m z m I I L - rn L rn m w o w DZ o z w m D z ------ " `m r w WELL WATER m r------------------------ — -- o r o r — LEVEL z z z757 I I I I REMOTE I r � �� G I SPEED C m m I T o�' �' FEEDBACK I I z �� l o{ 0 I SPEED �r o L7 3 �' COMMAND z z 0 oN o� o� cn oon START I I � <nv °nW To o IT I { I cj FAULT Dx� oa IT m y >M r- m I o< I oo RUNNING rn — — o N o N —————— n —————————— ---, , I I RESET I I I oA a M T I I O i I WELL EMERGENCY L--------- STOP I �m r r r O O O I A W I I I w I I71zz::� VALVE ------ __ oN OPENED �O I VALVE L——————————————————————— �-- Sc1 CLOSED I � I �OPENCMD o v LoSYSTEM PRESSURE --------------------------------+ �Ii�oD� I o= CUTOFF SYSTEM ------------------------------� PRESSURE oro I — I I TOTAL o P I —m, -------------------� FLOW — L————————— —— O m p m o I I c I I D RAW WATER o n o n CL2 LEVEL I I I D FILTER EFFLUENT I r------------------ I-- c b I N CL2 LEVEL Co I I I I IT! 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REVISIONS DATE C TI N n N a m ° WELL - P&I D 33 E.BROADWAY AVE, This document or any part thereof in detail or design - D r r a chi concept is the personal roe of Keller Associates, MERIDIAN,IDAHO 83642 m N y Inc.and shall not be copied in any form without the w+ y z written authorization of Keller Associates,Inc. �' J:\214095 MERIDIAN WELL,BOOSTER,STORAGE(1A)\TASK 009-WELL 10B DESIGN\C_DESN\_CAD\2_PRELIM\D_PLANS\09_INSTR\EI-703.DWG LAST SAVED:4/25/2023 2:17 PM PRINTED:4/25/20232:17 PM PLCO02 SCADA n A I I m 0 O < m I I 3 _ S < M N = m D O r G � A < 1 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — VAL10 EFFLUENT r———————————————— --------------------------- -- -- ------------- I I I I I N OPEN/CLOSE BACKWASH FLUSH jc N N ----- --------------------------- -- - -------------- IF_ o I `o CMD I 4- I I O AIR SCRUB " y r------------------------ --- - ------------- N OPEN LIMIT I �—INFLUENT-------- ----- — `o y o I I �7�� CLOSED LIMIT v BACKWASH WASTE---- I IL_� I N w I zN I SYSTEM RINSE/BACKWASH I 'O 1 I j< -- j< INTRUSION 1^ I N IN „�, I U) I D I D I O O '?o 1- I.1, m I I ,N FILTER ROOM I M r N rNn c o o 1 A -------- -- > N a INTRUSION 2 O I n I � M •L tO O 1 I z `Y I O GD I I I INTRUSION I J m r 1 -----r------ -- ROLL-UP DOOR zt a� D a� I �N J p I CO I ROOM INTRUSION ao o --- I �� FIRE RISER N I N IN J I W <n(n D I No Np U) II I I N 1 I N I N 72 I N N O °L 1 I I O < N �N P .O 1 I I I M r O �m I =N 1 N t7 �/I o O , IVI < I I � �m M E I N f 1 �- I--� I FILTER ROOM I z0 D 1 nNi a I N y SMOKE ALARM r 00 �a D ,N w0 wp I I I r I x IN 1 I ww wO �p ?oG I G G '9p �rh'ii I I I ,� M �0 „ ,p 1 I I IN I I 0 M ,y, ;n I I g m D 1 -- N FILTER ROOM O ------ I I N TEMPERATURE I I N \YJ I 0 � II I A w A o y D WELL HMI PANEL IN mo ;� I I FILTER ROOM I I I x I I 1 II I RAW WATER PRESSURE -------------- ------------------------------- --- --I-------------------- 1 I �� FILTER WATER I L---►I,�p�v_� I N v_ PRESSURE I I FILTER DIFF I I v I I r----------------- -- 'o o w o PRESSURE I I I FLOW I I O T < O 8m ea M, ——————————————— , f ---------------- 1 F77:� FLOW TOTAL x 'o p (PULSE) a m x v 9 11 r �oN r CHLORINE — o on GAS LEVEL ——————— ---------.I--- TANK LEVEL' t w I�+ I _________, ---------------------- -- _- RUN COMMAND D I 1 I I I RUN CMD mm 1 I I RUNNING 2 I °�qCl 1 1 1 I 1 I I r� ,-y _ _ _ _ _ _. 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REVISIONS DATE C TI O ODN An ° FILTER - P&ID 33 E.BROADWAYAVE, This d cumenorany part thereof in detail or design O D a 0 concept is the personal roe of Keller Associates, MERIDIAN,IDAHO 83642 m m D Inc.and shall not be copied in any form without the � .5 N z written authorization of Keller Associates,Inc. �' J:\214095 MERIDIAN WELL,BOOSTER,STORAGE(1A)\TASK 009-WELL 10B DESIGN\C_DESN\_CAD\2_PRELIM\D_PLANS\09_INSTR\EI-704.DWG LAST SAVED:4/25/202311:33 AM PRINTED:4/25/2023 11:34AM FIELD PLCO02 SCADA I I I I I I I I I I I I I I w I I G IT z 0 O � I I I I I I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I I I � I I I I Z I MyD_ i I I m�� �m I I I I I � I r I D Z I IT IT! 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REVISIONS DATE C TI D H A° ° P&ID - BLOWER PACKAGE 33 E.BROADWAY AVE, This document orany part thereof in detail or design O a fn cants t is the personal roe of Keller Associates, MERIDIAN,IDAHO 83642 m N y Inc.and shall not be copied in any form without the v+ y z written authorization of Keller Associates,Inc. �' E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Main Subscription Agreement with Workday, Inc. for Workday Human Resource Management Software Subscription, Training and Consulting Services C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Workday Human Resource Management Software Subscription, Training and Consulting Services for a Not-To-Exceed Amount of$2,654,401.00 Recommended Council Action: Approval of Main Subscription Agreement with Workday. Approval of Order Form 00433288.0 Ten Year Subscription for Workday Human Resource Management Software in the Not-To-Exceed Amount of$2,557,051 with $118,665.00 due in Fiscal Year 24 (January 29, 2024). Approval of Order Form #433285Workday Training in the Not-To-Exceed Amount of$63,350.00 Approval of Order Form #431530Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of$34,000.00 Background: These agreements are the result of Formal RFP #HR-2301-11371. workday 00395662.0-Confidential SIGNATURE DOCUMENT Documents Agreement Number Main Subscription Agreement (v23.11) Agreement#: 00395662.0 Subscription Order Form Order Form#: 00433288.0 Training Order Form Order Form#: 433285 *Delivery Assurance Order Form#: 431530 *Professional Services Agreement PSA#: *Statement of Work Statement of Work#: *Add related agreement number if applicable. By executing this document ("Signature Document"), the undersigned agree they are duly authorized signatories and all documents listed in the above table are entered into between the parties, effective as of the later of the dates beneath the parties'signatures below("Effective Date"). References to Signature Document and Effective Date in the Main Subscription Agreement shall mean those terms as defined in the preceding sentence. City of Meridian 33 E Broadway Ave Workday, Inc. Meridian, Idaho 83642-2619 6110 Stoneridge Mall Road United States Pleasanton, CA 94588 Signature Signature J—dle Gohzatez Julie Gonzalez(Jan 12,202416:42 PST) Name Name Robert E. Simison Julie Gonzalez Title Title Mayor Senior Vice President,Financial Planning&Analysis Date Signed 1-23-2024 Date Signed Jan 12,2024 Attest Approved as to Legal Form by: Chris Johnson, City Clerk 1-23-2024 Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 0 of 14 / workday.. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT This Main Subscription Agreement, effective as of the Effective Date set out in the Signature Document, is by and between Workday, Inc. ("Workday")a Delaware corporation with offices at 6110 Stoneridge Mall Road, Pleasanton, CA 94588 and City of Meridian ("Customer"), with offices at 33 E Broadway Ave, Meridian, Idaho 83642-2619, United States. Whereas Workday provides a subscription Service to which Customer intends to subscribe, this Agreement establishes the business relationship and allocation of responsibilities regarding the Service and the parties therefore agree as follows: 1. Provision of Service. 1.1 Workday Obligations. During the Term, Workday shall: (i) make the Service and Improvements available to Customer in accordance with the Documentation, the SLA and pursuant to the terms of this Agreement; and (ii) not use Customer Data except to provide the Service, prevent or address service or technical problems, or verify Improvements, in accordance with this Agreement and the Documentation, or in accordance with Customer's instructions. 1.2 Customer Obligations. Customer may enable access to the Service for use only by Authorized Parties solely for the Internal Business Purposes of Customer and its Affiliates in accordance with the Documentation and not for the benefit of any third parties for a level of use not exceeding the Pricing Metrics on the applicable Order Form. Customer is responsible for all Customer Affiliate and Authorized Party use of the Service and their compliance with this Agreement. Customer shall: (a) have sole responsibility for the accuracy, quality, and legality of all information submitted to Workday, including, but not limited to Customer Data; (b)take commercially reasonable efforts to prevent unauthorized access to or use of the Service through login credentials of Authorized Parties, and notify Workday promptly of any unauthorized access or use; and (c) take commercially reasonable efforts to prevent the sending of or storage of Malicious Code in connection with use of the Service. Customer shall not: (i)use the Service in violation of Laws; (ii)in connection with use of the Service, send or store infringing, obscene, threatening, or otherwise unlawful or tortious material, including material that violates privacy rights; (iii) send or store Malicious Code in connection with use of the Service; (iv) interfere with or disrupt performance of the Service or the data contained therein; or(v)attempt to gain access to the Service or its related systems or networks in a manner not set forth in the Documentation. 2. Fees. 2.1 Invoices and Payment. Subscription Fees and all other fees due hereunder will be invoiced to Customer in the United States and payment will be remitted by Customer from the United States. Except where indicated otherwise on an applicable Order Form, all fees due hereunder (except fees subject to good faith dispute) shall be due and payable within thirty (30) days of invoice date. Workday will send all Customer invoices electronically (by email or otherwise). Workday shall email invoices to Customer within two business days of the date of the invoice. All fees are quoted and payable in United States Dollars and are based on access rights acquired and not actual usage. Customer shall provide Workday with complete and accurate billing and contact information including a valid email address. Upon Workday's request, Customer will make payments via electronic bank transfer. All remittance advice and invoice inquiries can be directed to Accounts.Receivable(@workday.com. 2.2 Non-cancelable and non-refundable. Except as specifically set forth to the contrary under Section 6.2"Warranty Remedies", Section 7 "Indemnification", Section 9.3 "Effect of Termination", and for credits due pursuant to Section 10.12 "Workday SLA Service Credits",all payment obligations under any and all Order Forms are non-cancelable and all payments made are non-refundable. 2.3 Overdue Payments. Except with respect to charges subject to a reasonable and good faith dispute, any payment not received from Customer by the due date may accrue, at Workday's discretion, late charges at the rate of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower, from the date such payment was due until the date paid. 2.4 Non-Payment and Suspension of Service. Except with respect to charges subject to a reasonable and good faith dispute, if Customer's account is more than 30 days past due, in addition to any other rights or remedies it may have under this Agreement or by law, Workday reserves the right to suspend the Service upon 30 days written notice, without liability to Customer, until such amounts are paid in full. Such notice shall clearly and prominently state that the Service is at risk of suspension and shall not solely take the form of an invoice with an overdue notice, and shall state Customer has 30 days to make payment in full before Workday can suspend the Service. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 1 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 2.5 Taxes. This section applies only if Customer has not provided Workday with a tax exemption certificate authorized and honored by applicable taxing authorities that covers all Taxes. Subscription Fees and all other fees invoiced pursuant to this Agreement do not include, and may not be reduced to account for, any taxes, which may include local, state, provincial, federal or foreign taxes, levies, duties or similar governmental assessments of any nature, including, but not limited to, value-added taxes, excise, use, goods and services taxes, consumption taxes or similar taxes and foreign withholding taxes (collectively defined as "Taxes"). Customer is responsible for paying all Taxes imposed on the Service or any other services provided under this Agreement. If Workday has a legal obligation to pay or collect Taxes for which Customer is responsible under this Agreement, the appropriate amount shall be computed based on Customer's address listed in the Signature Document which will be used as the ship-to address on the Order Form, and invoiced to and paid by Customer, unless Customer provides Workday with a valid tax exemption certificate authorized by the appropriate taxing authority. 3. Proprietary Rights. 3.1 Ownership and Reservation of Rights to Workday Intellectual Property. Workday and its licensors own all right,title and interest in and to the Service, Documentation, and other Workday Intellectual Property Rights. Subject to the limited rights expressly granted hereunder, Workday reserves all rights, title and interest in and to the Service and Documentation, including all related Intellectual Property Rights. No rights are granted to Customer hereunder other than as expressly set forth herein. 3.2 Grant of Rights. Workday hereby grants Customer (for itself and those of Customer's Affiliates and Authorized Parties for whom Customer enables access to the Service) a non-exclusive, non-transferable, right to use the Service and Documentation solely for the Internal Business Purposes of Customer and its Affiliates and solely during the Term, subject to the terms and conditions of this Agreement within the scope of use defined in the relevant Order Form. The Service is provided in U.S. English. Workday has translated portions of the Service into other languages and unless otherwise indicated in the applicable Order Form, Customer may use any available translated portions of the applicable Service. 3.3 Restrictions. Customer shall not (i) modify or copy the Service or Documentation or create any derivative works based on the Service or Documentation; (except for archival copies of the Documentation for use consistent with this Agreement); (ii)license, sublicense, sell, resell, rent, lease,transfer, assign, distribute,time share, offer in a service bureau, or otherwise make the Service or Documentation available to any third party, other than to Authorized Parties as permitted herein; (iii) reverse engineer or decompile any portion of the Service or Documentation, including but not limited to, any software utilized by Workday in the provision of the Service and Documentation, except to the extent required by Law; or (iv)access the Service or Documentation in order to build any commercially available product or service except as otherwise provided in an applicable Order Form. Ownership of Customer Data. As between Workday and Customer, Customer owns the Customer Data. 3.4 Customer Input. Workday shall have a royalty-free, transferable, sub-licensable, irrevocable, perpetual license to use, and incorporate into its services, any Customer Input. Workday shall have no obligation to make Customer Input an Improvement. Customer shall have no obligation to provide Customer Input. 4. Confidentiality. 4.1 Confidentiality. A party (the "Recipient") shall not disclose or use any Confidential Information of the other party (the"Discloser")except as reasonably necessary to perform its obligations or exercise its rights pursuant to this Agreement or with the Discloser's prior written permission. Either party may disclose Confidential Information on a need-to-know basis to its Affiliates, contractors and service providers, including third party submission tools or online portal providers required by the Discloser for proposal (or related) submissions ("Representatives"), who are bound by confidentiality obligations at least as restrictive as those in this section.The Recipient shall be responsible for any acts or omission of its Representatives with respect to protection of the Discloser's Confidential Information. The parties agree that (1) the Recipient's or its Representatives' online portal terms conflicting with the terms of Section 4 of this Agreement shall not be binding on the Discloser submitting its Confidential Information to the Recipient through the Recipient's or its Representative's online portal, (2) this Section 4.1 applies to all such Confidential Information disclosed to the Recipient through such online portals; and (3)this Agreement supersedes any such "click-through" or other online terms. 4.2 Protection. Each party agrees to protect the Confidential Information of the other party in the same manner that it protects its own Confidential Information of like kind, but in no event using less than a reasonable standard of care. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 2 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 4.3 Compelled Disclosure. A disclosure by the Recipient of the Discloser's Confidential Information to the extent required by Law shall not be considered a breach of this Agreement, provided the Recipient promptly provides the Discloser with prior notice of such compelled disclosure(to the extent legally permitted),follows the process set forth in any applicable public records law(s), and provides reasonable assistance, at the Discloser's cost, if the Discloser wishes to contest the disclosure. Subject to the foregoing, in the event of any request by a government agency or law enforcement authority for access to Customer Data, Workday will seek to redirect the inquiry to Customer. In all such cases, Workday will take all reasonable and legally permissible measures to protect the Customer Data and to inform Customer of such demand. 4.4 Business Associate Exhibit. If Customer concludes that the Service will include access to Customer Data that is protected by the Health Insurance Portability and Accountability Act of 1996 ("HIPAX), and Customer is a Covered Entity as defined under HIPAA, the parties agree to attach Workday's Business Associate Exhibit to this Agreement, which shall apply to Workday's receipt, maintenance or transmission of Protected Health Information from, or on behalf of Customer, as described in such Exhibit. 4.5 Remedies. If the Recipient discloses or uses (or threatens to disclose or use) any Confidential Information of the other party in breach of confidentiality protections hereunder, the Discloser shall have the right, in addition to any other remedies available, to seek injunctive relief to enjoin such acts, it being acknowledged by both parties that any other available remedies may be inadequate. 4.6 Exclusions. Confidential Information shall not include any information that: (i) is or becomes generally known to the public without breach of any obligation between the parties; (ii)was known to the Recipient prior to its disclosure by the Discloser without breach of any obligation between the parties; (iii)was independently developed by the Recipient without breach of any obligation between the parties; or (iv) is received by the Recipient from a third party without breach of any obligation owed to the other party. Customer Data shall not be subject to the exclusions set forth in this section. 5. Customer Data. 5.1 Protection and Security. Workday maintains a security program that conforms to the Workday Universal Security Exhibit attached hereto ("Security Exhibit") and is further described in Workday's most recently completed Service Organization Control 1 (SOC1) and Service Organization Control 2 (SOC2) audit reports or industry-standard successor reports. The most recently completed SOC1 and SOC2 (or industry standard successor audit reports) as of the Effective Date are referred to as the"Current Audit Reports".The Security Exhibit may be updated from time to time to reflect changes in technology and law. In no event during the Term shall Workday materially decrease the protections provided by the controls set forth in the Security Exhibit and the Current Audit Reports. Upon Customer's request, Workday will provide Customer with a copy of Workday's Current Audit Reports or comparable industry-standard successor reports prepared by Workday's independent third-party auditor. The Universal Data Processing Exhibit attached hereto (the "Data Processing Exhibit"or"DPE")will apply to the processing of Personal Data. The DPE may be updated by Workday from time to time to reflect changes in technology and law. No update shall materially decrease the protections that are in the attached DPE. Customer understands that its use of the Service and compliance with any terms hereunder does not constitute compliance with any Law. Customer understands that it has an independent duty to comply with any and all Laws applicable to it. 5.2 Unauthorized Disclosure. If either party believes that there has been a Security Breach, such party must promptly notify the other party, unless legally prohibited from doing so, within 48 hours or any shorter period as may be required by Law; provided, however, that Customer is not required to notify Workday in any case where Customer reasonably determines that the Security Breach presents no threat to the Service. Additionally, each party will reasonably assist the other party in mitigating any potential damage.As soon as reasonably practicable after any such Security Breach that is not clearly attributable to Customer or its Authorized Parties, Workday shall conduct a root cause analysis and, upon request, will share the results of its analysis and its remediation plan with Customer. Unless prohibited by Law, each party shall provide the other party with reasonable notice of, and the opportunity to review and comment on the content of all public notices,filings, or press releases about a Security Breach that identify the other party by name prior to any such publication. 6. Warranties and Disclaimers. 6.1 Warranties. Each party warrants that it has the authority to enter into this Agreement and shall comply with all Laws in connection with its performance of this Agreement. Workday warrants that during the Term (i) the Service shall perform materially in accordance with the Documentation; (ii)the functionality of the Service will not be materially decreased during the Term; and, (iii) to the best of Workday's knowledge, the Service does not contain any Malicious Code. Order Forms for Related Services may have warranties specific to those Related Services. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 3 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 6.2 Warranty Remedies. In the event of a breach of any of the warranties set forth in Section 6.1 (i), (ii) and (iii), (a) Workday shall correct the non-conforming Service at no additional charge to Customer, or (b) in the event Workday is unable to correct such deficiencies after good-faith efforts, Workday shall refund Customer amounts paid that are attributable to the defective Service from the date Workday received such notice (as set forth in Section 6.3 below)through the date of remedy, if any. The remedies set forth in this subsection shall be Customer's sole remedy and Workday's sole liability for breach of these warranties unless the breach of warranty constitutes a material breach of this Agreement and Customer elects to terminate this Agreement in accordance with the Section entitled "Termination." 6.3 Notice Obligations. To receive the warranty remedies set forth above, Customer must promptly report deficiencies in writing to Workday, but no later than 30 days of the first date the deficiency is identified by Customer, or, in the case of a Related Service, no later than 30 days after delivery of such Related Service. Customer's failure to notify Workday within such 30 day period shall not affect Customer's right to receive the remedy in Section 6.2(a) unless Workday is somehow unable, or impaired in its ability to, correct the deficiency due to Customer's failure to notify Workday within the 30 day period. Notice of breaches of the warranties in Section 6.1 shall be made through Workday's then-current error reporting system; notices of breaches of any other warranty shall be made in writing to Workday in accordance with the Notice provisions of this Agreement. 6.4 DISCLAIMER. EXCEPT AS EXPRESSLY PROVIDED HEREIN AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PARTIES MAKE NO WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND SPECIFICALLY DISCLAIM ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICE AND RELATED SERVICES AND THE DOCUMENTATION. WORKDAY DOES NOT WARRANT THAT THE SERVICE WILL BE ERROR FREE OR UNINTERRUPTED. THE LIMITED WARRANTIES PROVIDED HEREIN ARE THE SOLE AND EXCLUSIVE WARRANTIES PROVIDED TO CUSTOMER IN CONNECTION WITH THE PROVISION OF THE SERVICE. 7. Indemnification 7.1 Workday Indemnity. Workday shall defend Customer, as Workday's expense, from any third party Claim against Customer alleging that the use of the Service as contemplated under this Agreement infringes or misappropriates such third party's Intellectual Property Rights and Workday shall indemnify and hold Customer harmless against any Losses relating to such third party Claim. 7.2 Customer Obligations. If and only if Customer is not prohibited by Law from indemnifying its vendors, Customer shall defend Workday, at Customer's expense,from any third-party claim against Workday alleging that(1)Customer Data, or(2) data submitted by Customer, its Affiliates or its Authorized Parties used by Workday to provide the Service infringes or misappropriates such third-party's Intellectual Property Rights and Customer shall be directly and solely responsible for any Losses related to such Claim. If Customer is legally prohibited from indemnifying its vendors, any indemnification clause found in an Order Form's application-specific additional terms or click-through terms referenced in the Order Form shall be read only as an acknowledgement that Customer is responsible for materials and data it provides to Workday and for the behavior of its Authorized Parties. 7.3 Conditions. The indemnitor's obligations in Section 7.1 and 7.2 are conditioned on the indemnitee (a) promptly giving written notice of the third-party Claim to the indemnitor (although a delay of notice will not relieve indemnitor of its obligations under this Section except to the extent that the indemnitor is prejudiced by such delay), (b)giving the indemnitor sole control of the defense and settlement of the third-party Claim (although indemnitor may not settle any third-party Claim unless it unconditionally releases indemnitee of all liability); and (c) providing to indemnitor, at indemnitor's cost, all reasonable assistance. 7.4 Exceptions. Workday shall have no liability for Claims or Losses to the extent arising from (a) modification of the Service by anyone other than Workday; (b) use of the Service in a manner inconsistent with this Agreement or Documentation (c) use of the Service in combination with any other product or service not provided by Workday. 7.5 Continued Use of the Service. If Customer is enjoined from using the Service or Workday reasonably believes it will be enjoined, Workday shall have the right, at its sole option, to obtain for Customer the right to continue use of the Service or to replace or modify the Service so that it is no longer infringing. If neither of the foregoing options is reasonably Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 4 of 14 workday 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT available to Workday, then the applicable Service may be terminated at either party's option and Workday's sole obligation and liability related to the subject matter of this Section 7, in addition to the indemnification obligations herein, shall be to refund any prepaid fees for the applicable Service that was to be provided after the effective date of termination. 7.6 Exclusive Remedy. Sections 7.1 through 7.3 state each indemnitee's exclusive remedies and the indemnitor's sole obligations related to the subject matter of this Section. 8. Limitation of Liability. 8.1 LIMITATION OF LIABILITY. TO THE MAXIMUM EXTENT PERMITTED BY LAW AND EXCEPT WITH RESPECT TO(i) INTELLECTUAL PROPERTY INDEMNIFICATION OBLIGATIONS IN SECTION 7, (ii)EITHER PARTY'S RECKLESS MISCONDUCT, GROSS NEGLIGENCE, WILLFUL MISCONDUCT AND/OR FRAUD, (iii) WORKDAY'S REMEDIATION OBLIGATIONS IN SECTION 8.4; OR (iv) CUSTOMER'S PAYMENT OBLIGATIONS, THE MAXIMUM LIABILITY OF EITHER PARTY WHICH INCLUDES ITS RESPECTIVE AFFILIATES, AND IN THE CASE OF WORKDAY, ALSO INCLUDES WORKDAY'S THIRD PARTY LICENSORS FOR ANY AND ALL CLAIMS (INDIVIDUALLY AND IN THE AGGREGATE) ARISING OUT OF OR RELATING TO THIS AGREEMENT, WHETHER IN CONTRACT, TORT OR OTHERWISE, IS LIMITED TO AN AMOUNT EQUAL TO THE FEES ACTUALLY PAID BY CUSTOMER UNDER THIS AGREEMENT DURING THE IMMEDIATELY PRECEDING 12 MONTH PERIOD FOR THE SERVICE FROM WHICH THE CLAIM(S) AROSE (OR, FOR A CLAIM(S) ARISING BEFORE THE FIRST ANNIVERSARY OF THE EFFECTIVE DATE, THE AMOUNT PAID OR PAYABLE FOR THE FIRST 12 MONTH PERIOD) ("GENERAL CAP"), EXCEPT THAT FOR BREACHES OF EITHER PARTY'S CONFIDENTIALITY, SECURITY OR PRIVACY OBLIGATIONS THE BREACHING PARTY'S MAXIMUM TOTAL AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL BE INCREASED TO FEES PAID OR PAYABLE UNDER THE AGREEMENT DURING THE IMMEDIATELY PRECEDING 24-MONTH PERIOD FOR THE SERVICE FROM WHICH THE CLAIM AROSE ("ENHANCED CAP"). 8.2 EXCLUSION OF DAMAGES EXCEPT FOR WORKDAY'S IP INDEMNIFICATION OBLIGATIONS IN SECTION 7, IN NO EVENT SHALL EITHER PARTY OR ITS AFFILIATES HAVE LIABILITY FOR LOST PROFITS OR REVENUES, LOSS OF USE OR DATA (UNLESS CAUSED BY WORKDAY'S FAILURE TO BACK UP CUSTOMER DATA IN ACCORDANCE WITH ITS OBLIGATIONS HEREUNDER), BUSINESS INTERRUPTION, OR INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, CONSEQUENTIAL, OR COVER DAMAGES, HOWEVER CAUSED,WHETHER IN CONTRACT, TORT OR OTHERWISE, EVEN IF THE PARTY OR ITS AFFILIATES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE EXCLUSIONS IN THIS SECTION WILL NOT APPLY TO THE EXTENT PROHIBITED BY LAW. CUSTOMER'S PAYMENT OBLIGATIONS SHALL NOT BE CONSIDERED WORKDAY'S LOST PROFITS. 8.3 Direct Damages. Subject to Section 8.1, and notwithstanding Section 8.2, if either party breaches its obligations under this Agreement, the following will be considered direct damages: (1) amounts paid to affected third parties as damages or settlements in response to claims arising from the breach; (2) amounts paid for fines and penalties imposed by any governmental authority arising from the breach; and (3) reasonable legal fees, to defend against third-party claims arising from the breach. 8.4 Workday Remediation of Certain Unauthorized Disclosures. In the event that any unauthorized access to or acquisition of Personal Data is caused by Workday's breach of its security and/or privacy obligations under this Agreement, Workday shall pay the reasonably necessary, documented costs incurred by Customer in connection with the following items: (a) costs of any reasonably required forensic investigation to determine the cause of the breach, (b) providing notification of the security breach to applicable government and relevant industry self-regulatory agencies, to the media (if required by Law) and to individuals whose Personal Data may have been accessed or acquired, (c) providing credit monitoring service to individuals whose Personal Data may have been accessed or acquired for a period of one year(or for a longer period if required by Law) after the date on which such individuals were notified of the unauthorized access or acquisition for such individuals who elected such credit monitoring service, and (d) operating a call center to respond to questions from individuals whose Personal Data may have been accessed or acquired for a period of one year (or for a longer period required by Law) after the date on which such individuals were notified of the unauthorized access or acquisition. NOTWITHSTANDING THE FOREGOING, OR ANYTHING IN THIS AGREEMENT TO THE CONTRARY, WORKDAY SHALL HAVE NO RESPONSIBILITY TO PAY COSTS OF REMEDIATION THAT ARE DUE TO RECKLESS MISCONDUCT, GROSS NEGLIGENCE, WILLFUL MISCONDUCT AND/OR FRAUD BY CUSTOMER OR ITS EMPLOYEES, AGENTS OR AUTHORIZED PARTIES. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 5 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 9. Term and Termination. 9.1 Term of Agreement. The Term commences on the Effective Date and continues until the stated term in all Order Forms has expired or has otherwise been terminated, unless otherwise extended pursuant to the written agreement of the parties. Subscriptions to the Service commence on the date, and are for a period, as set forth in the applicable Order Form. 9.2 Termination. Either party may terminate this Agreement: (i) upon 30 days prior written notice to the other party of a material breach by the other party if such breach remains uncured at the expiration of such notice period; or (ii) immediately in the event the other party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors. In the event this Agreement is terminated, all Order Forms are simultaneously terminated. Upon any termination by Customer pursuant to this section, Workday shall refund Customer any prepaid fees for the affected Service(s)that were to be provided after the effective date of termination. For clarity, a breach or termination of any Professional Services Agreement, as defined in the DPE, or of any applicable statement of work and/or work order thereunder, shall not be considered a material breach or termination of this Agreement. 9.3 Effect of Termination. Upon any expiration or termination of this Agreement, all Order Forms shall immediately terminate and Customer shall, as of the date of such expiration or termination, immediately cease accessing and otherwise utilizing the applicable Service(except as permitted under the sections entitled "Retrieval of Customer Data"and"Transition Period before Final Termination") and shall also cease accessing Workday Confidential Information. Termination for any reason shall not relieve Customer of the obligation to pay any fees accrued or due and payable to Workday prior to the effective date of termination. Additionally, termination for any reason other than Workday's uncured material breach, or the reasons set forth in Section 2.2, shall not relieve Customer of the obligation to pay all future amounts due under all Order Forms. 9.4 Transition Period before Final Termination. If this Agreement is terminated and Customer submits a written request to Workday prior to any such termination for a one-time transition period, Workday will continue to provide the Service for up to 3 months after the effective date of such termination (the "Transition Period"), subject to the terms and conditions of this Agreement. Monthly fees for the Transition Period will be 1/12 of the immediately preceding 12-month period plus, only if this Agreement was not terminated by Customer for cause, an additional 5%. Notwithstanding the foregoing, if Workday is enjoined from performing,or termination of this Agreement was due to Customer's breach,Workday has no obligation to perform under this section unless it receives (i) payment of all fees not subject to reasonable and good faith dispute, (ii) prepayment of fees for further services, and (iii) certification of ongoing compliance with the terms of this Agreement during the Transition Period. 9.5 Transition Consulting Services. During a Retrieval Period or Transition Period,Workday will provide cooperation and assistance as Customer may reasonably request to support an orderly transition to another provider of similar software, services, or to Customer's internal operations. Such cooperation and assistance will be limited to consulting regarding the Workday Service and will be subject to a fee based on Workday's then-current rates for consulting services and such services will be set out in a statement of work to a professional services agreement between the parties. Notwithstanding the foregoing, in the event of termination of this Agreement by Workday for Customer's breach, Workday may withhold the provision of transition consulting services and condition further performance upon (i) payment of undisputed fees then owed and (ii) prepayment of fees for further services. 9.6 Retrieval of Customer Data. Upon written request by Customer made prior to or upon any expiration or termination of this Agreement (including any Transition Period), Workday will make Customer Data available to Customer through the Service solely to allow Customer to retrieve Customer Data for a period of up to a total of 60 days after such expiration or termination (the "Retrieval Period"). If Customer utilizes the Transition Period described in Section 9.4 above, it will still receive a total of no more than 60 days of non-cost Retrieval Period. After such Retrieval Period, Workday will have no obligation to maintain or provide any Customer Data and shall thereafter, unless legally prohibited, delete all Customer Data by deleting Customer's Tenant; provided, however, that Workday will not be required to remove copies of the Customer Data from its backup media and servers until such time as the backup copies are scheduled to be deleted, provided further that in all cases Workday will continue to protect the Customer Data in accordance with this Agreement. Customer Data will be made available in a Workday-supported format mutually agreed upon between the parties (for example, CSV, delimited text or Microsoft Excel). The foregoing deletion obligation will be subject to any retention obligations imposed on Workday by Law. Additionally, during the Term of the Agreement, Customers may extract Customer Data using Workday's standard web services. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 6 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 9.7 Surviving Provisions. The following provisions of this Agreement shall not survive and will have no further force or effect following any termination or expiration of this Agreement: (i) Section 1.1(i) "Workday Obligations"; (ii) Section 3.2 "Grant of Rights"; and (iii) those provisions granting Customer access to any SKU(s) and services referenced in any applicable Order Form(s). All other provisions of this Agreement shall survive any termination or expiration of this Agreement. 10. General Provisions. 10.1 Relationship of the Parties. The parties are independent contractors. This Agreement does not create nor is it intended to create a partnership, franchise,joint venture, agency,fiduciary or employment relationship between the parties. There are no third-party beneficiaries to this Agreement. 10.2 Insurance. Workday will maintain during the entire Term, at its own expense, the types of insurance coverage specified below, on standard policy forms and with insurance companies with at least an A.M. Best Rating of A- VII at the time of policy inception. (a) Workers' Compensation insurance prescribed by applicable local law and Employers Liability insurance with limits not less than $1,000,000 per accident/per employee. This policy shall include a waiver of subrogation against Customer. (b) Business Automobile Liability covering all vehicles that Workday owns, hires or leases with a limit of no less than $1,000,000 (combined single limit for bodily injury and property damage)for each accident. (c) Commercial General Liability insurance including Contractual Liability Coverage,with coverage for products liability, completed operations, property damage and bodily injury, including death, with an aggregate limit of no less than $2,000,000. This policy shall name Customer as an additional insured with respect to the provision of services provided under this Agreement. This policy shall include a waiver of subrogation against Customer. (d) Technology Professional Liability Errors &Omissions policy (which includes Cyber Risk coverage, internet liability, and Computer Security and Privacy Liability coverage)with a limit of no less than $10,000,000 per occurrence and in the aggregate. (e) Crime policy with a limit of no less than $5,000,000 per occurrence and in the aggregate and naming Customer(as its interests may appear)as a loss payee. (f) Excess Liability/Umbrella coverage with a limit of no less than $9,000,000 per occurrence and in the aggregate. This policy shall name Customer as an additional insured with respect to the provision of services provided under this Agreement. This policy shall include a waiver of subrogation against Customer. Limits for (a) Employers Liability only, (b) and (c) may be achieved through a combination of primary and excess liability/umbrella policies to reach the level of coverage shown above. Upon Customer's request, Workday agrees to deliver to Customer certificates of insurance evidencing the coverage specified in this section. Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with policy provisions. Workday will be solely responsible for any deductible or self-insurance retentions. Such insurance coverage will be primary and any other valid insurance existing will be in excess of such primary insurance policies. The required insurance coverage and limits of liability set forth above shall not be construed as a limitation or waiver of any potential liability or satisfaction of any indemnification/hold harmless obligation of Workday. 10.3 Notices. Unless expressly stated otherwise, all notices under this Agreement shall be in writing and shall be deemed to have been given upon: (i) personal delivery; or (ii) the third business day after first class mailing. Notices to Workday shall be sent to the address shown in the Signature Document addressed to the attention of its General Counsel with a copy sent to Iegal(a-)Workday.com. Notices to Customer shall be sent to the address shown in the Signature Document addressed to Customer's General Counsel. Each party may modify its recipient of notices by providing notice pursuant to this Agreement. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 7 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT 10.4 Background Check. Unless prohibited by law,Workday agrees to conduct(or has previously conducted)a criminal background check on personnel employed by Workday (or will require its subcontractors to conduct a background check on their own personnel) who will have access to Customer Data. Such background check shall be in the form generally used by Workday in its initial hiring of employees or contracting for contractors or, as applicable, during the employment- screening process. Workday will not allow any person performing under this Agreement on behalf of Workday to be assigned to have access to Customer Data whose background check revealed a conviction of any violent crime or crime involving theft, dishonesty, moral turpitude, breach of trust, or money laundering. 10.5 Code of Conduct. Workday has a published code of conduct available on its public web site with rules for ethical business conduct which complies with applicable law. Workday uses commercially reasonable efforts to ensure that Workday complies with its code of conduct, including but not limited to periodic training of employees about the code. 10.6 Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right or any other right. Other than as expressly stated herein,the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. 10.7 Force Majeure. Neither party shall be liable for any failure or delay in performance under this Agreement for causes beyond that party's reasonable control and occurring without that party's fault or negligence, including, but not limited to, acts of God, acts of government, flood, fire, civil unrest, acts of terror, strikes or other labor problems (other than those involving Workday or Customer employees, respectively) ("Force Majeure"). Dates by which performance obligations are scheduled to be met will be extended for a period of time equal to the time lost due to any delay so caused, provided that notice of the Force Majeure event is given in writing within 15 days after the Force Majeure event begins. Such notice shall identify the nature of the Force Majeure event, its expected duration and the probable impact on the performance of the affected party's obligations. 10.8 Assignment. Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party (which consent shall not be unreasonably withheld). Notwithstanding the foregoing, either party may assign this Agreement in its entirety (including all Order Forms) without consent of the other party in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets (an "M&A assignment")so long as the assignee agrees to be bound by all of the terms of this Agreement in an amendment to this Agreement and all past due fees are paid in full or otherwise accounted for in the amendment. In no event shall Customer have the right to assign this Agreement to a direct Competitor of Workday. In the event of an M&A assignment, the non-assigning party shall be entitled to request from the assignee information to demonstrate that the assignee has the necessary resources and expertise to provide the Service. Failure to provide such information shall be a material breach of this Agreement. Any attempt by a party to assign its rights or obligations under this Agreement other than as permitted by this section shall be void and of no effect. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties, their respective successors and permitted assigns. 10.9 Nonappropriation. Workday acknowledges that City is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Notwithstanding anything in this Agreement to the contrary, City's obligations under this Agreement to provide payment to Workday as described herein shall be subject to and dependent upon appropriations being made by City Council for such purpose. The officer or administrator charged with the responsibility of preparing the Information Technology Department shall include in its proposed budget the amount noted herein for each year in which this contract is in effect. 10.10 State of Idaho requirements. The following provisions are required by the State of Idaho. The inclusion of these provisions in this Agreement does not indicate Client's support or opposition to these provisions nor agreement by Client that these clauses are relevant to the subject matter of this Agreement. Rather, these provisions are included solely to comply with the laws of the State of Idaho. 10.10.1 Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, Workday certifies that Workday is not currently engaged in, and will not for the duration of this Agreement engage in, Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 8 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT a boycott of goods or services from Israel or territories under Israel's control. The terms "company" and "boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. 10.10.2 Contract with company owned or operated by the government of China prohibited. Pursuant to Idaho Code § 67-2359, Workday certifies that Workday is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. The terms "company" and "government of China" shall have the meanings ascribed to them in Idaho Code § 67-2359. 10.11 Governing Law; Waiver of Jury Trial. This Agreement shall be governed exclusively by the laws of the State of Idaho,] without regard to its conflicts of laws rules. Each party hereby waives any right to jury trial in connection with any action or litigation in any way arising out of or related to this Agreement. 10.12 Export. Each party shall comply with the export laws and regulations of the United States and other applicable jurisdictions in providing and using the Service. Without limiting the generality of the foregoing, Customer shall not make the Service available to any person or entity that: (i) is located in a country that is subject to a U.S. government embargo; (ii) is listed on any U.S. government list of prohibited or restricted parties; or(iii) is engaged in activities directly or indirectly related to the proliferation of weapons of mass destruction, unless authorized by the United States government. 10.13 Anti-Corruption. Each party shall comply with all applicable anti-corruption Laws, in relation to this Agreement. Each party agrees that it will not offer to pay or give anything of value to anyone, including foreign governmental officials or related persons or entities on either party's behalf to corruptly: (i) influence any official act or decision; (ii)secure any improper advantage; (iii) obtain or retain business, or direct business to any person or entity; or(iv)for the purpose of inducing or rewarding any favourable action in any matter related to the subject of this Agreement or the business of either party. Each party further agrees to keep accurate books and records in relation to this Agreement. Each party further agrees to cooperate with the other party in any anti-corruption due diligence process and/or investigation in relation to this Agreement. 10.14 Workday SLA Service Credits. If, in any rolling 6-month period, Workday fails to meet the monthly Service Availability or Service Response commitments described in the SLA (a "Failure"), Customer may request the following remedies no later than 6 months after the applicable Failure occurs: (1)a meeting to discuss possible corrective actions for the first Failure; (2) a 10% Service Credit for a second Failure; (3) a 20% Service Credit for a third Failure; and (4) a 30% Service Credit for a fourth Failure. In this Agreement, "Service Credit" means a credit equal to the stated percentage of the applicable monthly Subscription Fee for the affected Service. Workday shall deduct the highest applicable Service Credit from the next invoice for Subscription Fees or, if there is no subsequent invoice, shall refund the Service Credit to the Customer. The remedies in this section are the Customer's exclusive remedies for any Failure. 10.15 Federal Government End Use Provisions (if applicable). Workday provides pre-existing, commercial Service, including related software and technology, for federal government end use solely in accordance with the terms and conditions of this Agreement, and Workday provides only the technical data and rights as provided herein. Workday's offering constitutes 'commercial items' as defined under FAR 2.101. Workday's contracting documents are in conformance with Workday's commercial item offerings and tailoring of acquisition terms is pursuant to FAR 12.302(b). If you are a FAR governed entity, Workday agrees that the resulting contract will include the mandatory FAR commercial flow downs for a subcontractor under FAR 52.244-6. If a government agency has a need for rights not conveyed under these terms, it must negotiate with Workday to determine whether there are acceptable terms for transferring additional rights. A mutually acceptable addendum specifically conveying such rights must be executed by the parties in order to convey such rights beyond those set forth herein.Additionally,the parties agree that the purpose of this Agreement is to provide a sophisticated integrated system solution, principally for the provision of a product, not a service and as such, neither the Service Contract Act nor its related statutes or regulations apply to Workday's performance hereunder. 10.16 Use by other Entities. The parties agree that other public entities, including state agencies, local governments, courts, and public institutions of higher education may utilize the terms of this Agreement to purchase the Service from Workday for agreements commencing no later than 5 years after the Effective Date of this Agreement. Workday may extend the availability of this Agreement for such use in its sole and reasonable discretion. The parties understand that pricing is Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 9 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT specific to Pricing Metrics and the choice of Workday Service components and other entities will not necessarily pay the same price as Customer. Any such other entity shall be responsible for complying with its relevant procurement rules and regulations. Customer will in no way whatsoever incur any liability to Workday, such entities, or others in relation to specifications, delivery, payment, or any other aspect of actions or omissions by such entities. An entity wishing to utilize this Agreement will have a copy of this Agreement executed in its own name and any Order Forms will be in such entity's name. The parties agree that Workday can disclose this Agreement, all exhibits, and any applicable Order Forms to an entity seeking to make use of this Section. 10.17 Publicity. Except as set forth herein, Workday shall not use Customer's name, logos or trademarks, without the prior written consent of Customer, in any written press releases, advertisements and/or marketing materials. Notwithstanding the foregoing, Workday may use Customer's name and logo in lists of customers and on its website, including, but not limited to, Workday's community portal; however, such usage shall not be classified as an advertisement but only identification as an entity who receives the Service from Workday. For the avoidance of doubt, this section does not prohibit Workday from referencing Customer's name in a verbal format. 10.18 Miscellaneous. This Agreement, including all exhibits and attachments hereto and all Order Forms, constitutes the entire agreement between the parties with respect to the subject matter hereof. In the event of a conflict, the provisions of an Order Form shall take precedence over provisions of the body of this Main Subscription Agreement and over any other exhibit or attachment to this Main Subscription Agreement except as specified in Section 7.3 of this Agreement and no choice of law clause in an Order Form shall take precedence over Section 10.9. This Agreement supersedes all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter and is entered into without reliance on any promise or representation other than those expressly contained in this Agreement. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law,the provision shall be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement shall remain in effect. Notwithstanding any language to the contrary therein, no terms or conditions stated in a Customer purchase order or in any other non-negotiated Customer order documentation shall be incorporated into or form any part of this Agreement,and all such terms or conditions shall be null and void. This Agreement may be executed in counterparts, which taken together shall form one binding legal instrument. The parties hereby consent to the use of electronic signatures in connection with the execution of this Agreement, and further agree that electronic signatures to this Agreement shall be legally binding with the same force and effect as manually executed signatures, provided that such signatures must be made using a technology designed for electronic signatures and include appropriate certificates to verify the identity of the signatory. For avoidance of doubt, emails stating consent to an Agreement or action shall not be considered an electronic signature. 10.19 Exhibits. The following exhibits to this Agreement are attached and incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein: Universal Data Processing Exhibit, Universal Security Exhibit, and Workday Production Support and Service Level Availability Policy (SLA). 11. Definitions. "Affiliate" means any entity which directly or indirectly controls, is controlled by,or is under common control by either party. For purposes of the preceding sentence, "control" means direct or indirect ownership or control of more than 50% of the voting interests of the subject entity. "Agreement" means this Main Subscription Agreement, including the Signature Document, any exhibits, addenda or attachments hereto, and any fully executed or attached and referenced Order Form(s). "Authorized Party" and/or "Authorized Parties" means Customer's or its authorized Affiliate's employees, third party providers authorized by Customer, and as appropriate for the applicable Service, students and their parents or guardians, prospective employees, prospective students and their parents or guardians, former students, and/or retirees authorized to access Customer's Tenants and/or to receive Customer Data (i) in writing, (ii)through the Service's security designation, or (iii) by system integration or other data exchange process. "Claim" means any claim, demand, suit, or other legal proceeding made or brought against a party to this Agreement. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 10 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT "Confidential Information" means (a)any software utilized by Workday in the provision of the Service and its respective source code; (b) Customer Data; (c)each party's business or technical information, including but not limited to the Documentation, training materials, any information relating to software plans, designs, costs, prices and names, finances, marketing plans, business opportunities, personnel, research, development or know-how that is designated by the disclosing party as "confidential" or"proprietary" or the receiving party knows or should reasonably know is confidential or proprietary; and (d)the terms, conditions and pricing of this Agreement(but not its existence or parties). "Customer Data" means the electronic data or information submitted by Customer or Authorized Parties to the Service. "Customer Input" means suggestions, enhancement requests, recommendations or other feedback provided by Customer, its Employees or Authorized Parties relating to the operation or functionality of the Service. "Documentation" means Workday's electronic Administrator Guide for the Service, which may be updated by Workday from time to time. "Employee" or "Worker" means employees, consultants, contingent workers, independent contractors, and retirees of Customer and its Affiliates whose business record(s) are or may be managed by the Service and for which a subscription to the Service has been purchased pursuant to an Order Form. "Improvements" means all improvements, updates, enhancements, error corrections, bug fixes, release notes, upgrades and changes to the Service and Documentation, as developed by Workday and made generally available for Production use without a separate charge to Customers. "Intellectual Property Rights" means any and all common law, statutory and other intellectual property rights, such as copyright, trademarks, trade secrets, patents and other proprietary rights issued, honored or enforceable under any applicable laws anywhere in the world, and inclusive of all moral rights related thereto. "Internal Business Purposes" means use for Customer's internal operations associated with the functionality of the Service, as opposed to Customer using the products or Service for customers, clients, or prospective customers of the Customer. As illustrative examples: (1)use of recruiting functionality to assist with the recruitment of Customer's employees is an Internal Business Purpose but a placement firm's use of recruiting functionality to find employees for its third-party clients is not an Internal Business Purpose; and (2) Workday's Student Service is clearly designed to assist educational institutions manage the records of students; even though students are technically the "clients" or "customers" of the institution. Nevertheless, use of Workday's Student Service to manage these student records is still an Internal Business Purpose. "Law" means any local, state, national and/or foreign law, treaties, and/or regulations applicable to a respective party. "Losses" means any damages or costs finally awarded or entered into in settlement (including, without limitation, reasonable attorneys'fees). "Malicious Code" means viruses,worms,time bombs, ransomware, Trojan horses and other malicious code,files, scripts, agents or programs intended to do harm. "Order Form" means the separate ordering documents under which Customer subscribes to the Service or other services pursuant to this Agreement which are fully executed by the parties. "Personal Data" has the definition set forth in the Data Processing Exhibit. "Pricing Metrics" means the specific measure identified on the applicable Order Form used for determining the Subscription Service Fee on that Order Form, such as FSE Worker or FTE Student. "Production" means the Customer's or an Employee's use of or Workday's written verification of the availability of the Service (i) to administer Employees; (ii) to generate data for Customer's books/records; or (iii) in any decision support capacity. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 11 of 14 workday. 00395662.0-Confidential MAIN SUBSCRIPTION AGREEMENT "Related Service" means any professional services provided by Workday pursuant to an Order Form subject to this Agreement and related to the Service. "Security Breach" means (i) any actual or reasonably suspected unauthorized use of, loss of, access to or disclosure of, Customer Data; provided that an incidental disclosure of Customer Data to an Authorized Party or Workday, or incidental access to Customer Data by an Authorized Party or Workday, where no reasonable suspicion exists that such disclosure or access involves theft, or is fraudulent, criminal or malicious in nature, shall not be considered a "Security Breach" for purposes of this definition, unless such incidental disclosure or incidental access triggers a notification obligation under any Law, (ii) any Personal Data Breach as defined in the DPE; and (iii) any security breach (or substantially similar term) as defined by Law affecting Customer Data. "Service" means Workday's software-as-a-service applications and Improvements as described in the Documentation and subscribed to under an Order Form. "SLA" means the Workday Production Support and Service Level Availability Policy, located at httr)s://www.workday.com/en-us/legal/contract-terms-and-conditions/index/exhibits.htm1, which may be updated by Workday from time to time. No update shall materially decrease Workday's responsibilities under the Workday SLA. "Subscription Fee" means all amounts invoiced and payable by Customer for the Service. "Tenant" means a unique instance of the Service, with a separate set of Customer Data held by Workday in a logically separated database (i.e., a database segregated through password-controlled access). "Tenant Base Name" is a naming convention that will be used in all of the Tenant URLs provided by Workday, as specified in Customer's initial Order Form subscribing to the Service, and which shall remain constant throughout the Term. Main Subscription Agreement-City of Meridian ©2023 Workday v23.11 Page 12 of 14 �[7 o r'` Qy. 00395662.0-Confidential UNIVERSAL SECURITY EXHIBIT This Workday Universal Security Exhibit applies to the Covered Service and Covered Data. Capitalized terms used herein have the meanings given in the Agreement, including attached exhibits, that refers to this Workday Universal Security Exhibit. Workday maintains a comprehensive, written information security program that contains administrative, technical, and physical safeguards that, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of processing of Covered Data as well as the associated risks, are appropriate to(a)the type of information that Workday will store as Covered Data; and (b) the need for security and confidentiality of such information. Workday's security program is designed to: • Protect the confidentiality, integrity, and availability of Covered Data in Workday's possession or control or to which Workday has access; • Protect against any anticipated threats or hazards to the confidentiality,integrity,and availability of Covered Data; • Protect against unauthorized or unlawful access,use,disclosure,alteration,or destruction of Covered Data; • Protect against accidental loss or destruction of,or damage to,Covered Data;and • Safeguard information as set forth in any local,state or federal regulations by which Workday may be regulated. Without limiting the generality of the foregoing,Workday's security program includes: 1. Security Awareness and Training. Mandatory employee security awareness and training programs,which include: a) Training on how to implement and comply with its information security program;and b) Promoting a culture of security awareness. 2. Access Controls. Policies,procedures,and logical controls: a) To limit access to its information systems and the facility or facilities in which they are housed to properly authorized persons; b) To prevent those workforce members and others who should not have access from obtaining access;and c) To remove access in a timely basis in the event of a change in job responsibilities or job status. 3. Physical and Environmental Security. Controls that provide reasonable assurance that access to physical servers at the data centers housing Covered Data is limited to properly authorized individuals and that environmental controls are established to detect,prevent and control destruction due to environmental extremes. 4. Security Incident Procedures. A security incident response plan that includes procedures to be followed in the event of any security breach of any application or system directly associated with the accessing, processing, storage or transmission of Covered Data. 5. Contingency Planning. Policies and procedures for responding to an emergency or other occurrence(for example, fire, vandalism, system failure, pandemic flu, and natural disaster) that could damage Covered Data or production systems that contain Covered Data. 6. Audit Controls. Technical or procedural mechanisms put in place to promote efficient and effective operations, as well as compliance with policies. 7. Data Integrity. Policies and procedures to ensure the confidentiality, integrity, and availability of Covered Data and to protect it from disclosure,improper alteration,or destruction. 8. Storage and Transmission Security. Security measures to guard against unauthorized access to Covered Data that is being transmitted over a public electronic communications network or stored electronically. 02019 Workday 19.5 Page 1 of 2 �[� o r'` Q 00395662.0-Confidential UNIVERSAL SECURITY EXHIBIT 9. Secure Disposal. Policies and procedures regarding the secure disposal of tangible property containing Covered Data, taking into account available technology so that such data cannot be practicably read or reconstructed. 10. Assigned Security Responsibility. Assigning responsibility for the development, implementation, and maintenance of its information security program,including: a) Designating a security official with overall responsibility; and b) Defining security roles and responsibilities for individuals with security responsibilities. 11. Testing. Regularly testing the key controls, systems and procedures of its information security program to validate that they are properly implemented and effective in addressing the threats and risks identified. 12. Monitoring. Network and systems monitoring, including error logs on servers, disks and security events for any potential problems. Such monitoring includes: a) Reviewing changes affecting systems handling authentication,authorization,and auditing; b) Reviewing privileged access to Workday production systems processing Covered Data;and c) Engaging third parties to perform network vulnerability assessments and penetration testing on a regular basis. 13. Change and Configuration Management. Maintaining policies and procedures for managing changes Workday makes to production systems,applications,and databases processing Covered Data. Such policies and procedures include: a) A process for documenting,testing and approving the patching and maintenance of the Covered Service; b) A security patching process that requires patching systems in a timely manner based on a risk analysis;and c) A process for Workday to utilize a third party to conduct web application level security assessments. These assessments generally include testing,where applicable,for: i) Cross-site request forgery ii) Services scanning iii) Improper input handling(e.g.cross-site scripting, SQL injection,XML injection,cross-site flashing) iv) XML and SOAP attacks v) Weak session management vi) Data validation flaws and data model constraint inconsistencies vii) Insufficient authentication viii)Insufficient authorization 14. Program Adjustments. Workday monitors,evaluates,and adjusts,as appropriate,the security program in light of: a) Any relevant changes in technology and any internal or external threats to Workday or the Covered Data; b) Security and data privacy regulations applicable to Workday;and c) Workday's own changing business arrangements, such as mergers and acquisitions, alliances and joint ventures, outsourcing arrangements,and changes to information systems. 02019 Workday 19.5 Page 2 of 2 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT This Universal Data Processing Exhibit is an exhibit to the Agreement between Workday and Customer and sets forth the obligations and rights of the parties regarding the Processing of Personal Data pursuant to such Agreement. 1. Definitions Unless otherwise defined below, all capitalized terms have the meaning given within the applicable Agreement and/or exhibits thereto. "Agreement" means the MSA, the Professional Services Agreement, and Order Forms, including any exhibits or attachments applicable to the Covered Service. "CCPA" means the California Consumer Privacy Act, Cal. Civ. Code § 1798.100 et seq., its implementing regulations, and amendments, including the California Privacy Rights Act ("CPRA") and its implementing regulations. "Controller" means the entity which, alone or jointly with others, determines the purposes and means of the Processing of Personal Data. "Covered Data" means (i) Customer Data, (ii) Professional Services Data, and (iii) any other electronic data or information submitted by or on behalf of Customer to a Covered Service. "Covered Service" means (i) any Service provided under an Order Form that specifically refers to this DPE, and/or (ii) any Professional Services. "DPE" means this Universal Data Processing Exhibit including any appendices, or documents incorporated by reference. "Data Protection Laws" means all data protection laws applicable to the Processing of Personal Data under this DPE, including local, state, national and/or foreign laws, treaties, and/or regulations, including without limitation the GDPR, and implementations of the GDPR into national law, and CCPA, in each case as may be amended or superseded from time to time. "Data Subject" means the person to whom the Personal Data or Personal Information relates. "Europe" or"European" means the European Economic Area ("EEX), the United Kingdom ("UK"), and Switzerland. "GDPR" means either or both the (i) General Data Protection Regulation (EU) 2016/679 ("EU GDPR"), and (ii) the EU GDPR as it forms part of UK law by virtue of section 3 of the European Union (Withdrawal)Act 2018 ("UK GDPR") as the context may require. "Personal Data" means any Covered Data that relates to an identified or identifiable natural person. "Personal Data Breach" means (i) a `personal data breach' as defined in the GDPR affecting Personal Data, and (ii) any Security Breach affecting Personal Data. "Processing" or "Process" means any operation or set of operations performed on Personal Data or sets of Personal Data, such as collecting, recording, organizing, structuring, storing, adapting or altering, retrieving, consulting, using, disclosing by transmission, disseminating or otherwise making available, aligning or combining, restricting, erasing or destroying. "Processor" means the entity which Processes Personal Data on behalf of the Controller, including as applicable any "service provider" as that term is defined by the CCPA. "Professional Services" means the professional or consulting services provided to Customer under a Professional Services Agreement. "Professional Services Agreement" means any agreement between the parties for the provision of consulting or professional services, including but not limited to the following agreements or terms: the Professional Services Agreement, the Delivery Assurance terms, the Professional Services Addendum, and/or the Consulting and Training Addendum and Amendment. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 1 of 12 workday. 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT "Professional Services Data" means electronic data or information that is provided to Workday under a Professional Services Agreement for the purpose of being input into a Service, or Covered Data accessed within or extracted from the Customer's tenant or instance to perform the Professional Services. "Subprocessor" means a Workday Affiliate or third-party entity engaged by Workday or a Workday Affiliate as a Processor under this DPE. "Subprocessor List" means the subprocessor list identifying the Subprocessors that are authorized to Process Personal Data, accessible through Workday's website (currently located at https://www.workday.com/en- us/legal/subprocessors.html). 2. Processing Personal Data 2.1 Scope and Role of the Parties. This DPE applies to the Processing of Personal Data by Workday to provide the Covered Service. For the purposes of this DPE, Customer is a Controller or a Processor and Workday is a Processor. 2.2 Instructions for Processing. Workday shall Process Personal Data in accordance with Customer's documented instructions. Customer instructs Workday to Process Personal Data to provide the Covered Service in accordance with the Agreement (including this DPE) and as further specified via Customer's use of the Covered Service. Workday will comply with additional written instructions issued by Customer if they are consistent with the terms and scope of the Agreement. To the extent Workday Processes Personal Information under the CCPA, the terms of the California Privacy Addendum to this DPE will apply to the Processing of such Personal Information. 2.3 Compliance with Laws. Workday shall comply with all Data Protection Laws applicable to Workday in its role as a Processor Processing Personal Data. Customer shall comply with all Data Protection Laws applicable to Customer as a Controller and shall obtain all necessary consents, and provide all necessary notifications, to Data Subjects to enable Workday to carry out lawfully the Processing contemplated by this DPE. Customer shall ensure that any instruction it issues to Workday complies with applicable Data Protection Laws. Workday shall inform Customer without undue delay if, in its reasonable opinion, an instruction issued by Customer violates applicable European Data Protection Laws. 2.4 Description of Processing. The agreed subject-matter, the nature, purpose and duration of data processing, the types of Personal Data and categories of Data Subjects are set forth in Addendum B to this DPE. 3. Subprocessors 3.1 Use of Subprocessors. Customer hereby agrees and provides a general authorization that Workday and Workday Affiliates may engage Subprocessors. Workday or the relevant Workday Affiliate engaging a Subprocessor shall ensure that such Subprocessor has entered into a written agreement that is no less protective than this DPE. Workday shall be liable for the acts and omissions of any Subprocessors to the same extent as if the acts or omissions were performed by Workday. 3.2 Notification of New Subprocessors. Workday shall make available to Customer a Subprocessor List and provide Customer with a mechanism to obtain notice of any updates to the Subprocessor List. At least thirty (30) days prior to authorizing any new Subprocessor to Process Personal Data, Workday shall provide notice to Customer by updating the Subprocessor List. 3.3 Subprocessor Objection Right. Customer may object to Workday's use of a new Subprocessor on reasonable grounds relating to data protection by providing written notice to Workday within fourteen (14) days following Workday's notification pursuant to Section 3.2 above. Should Workday choose to retain the objected-to Subprocessor, Workday will notify Customer at least fourteen (14) days before authorizing the Subprocessor to Process Personal Data and Customer may terminate the relevant portion(s) of the Covered Service within thirty (30) days. Upon any termination by Customer pursuant to this Section, Workday shall refund Customer any prepaid fees for the terminated portion(s) of the Covered Service that were to be provided after the effective date of termination. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 2 of 12 workday. 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT 4. Data Subject Rights 4.1 Assistance with Data Subject Requests. Workday will, in a manner consistent with the functionality of the Covered Service and Workday's role as a Processor, provide reasonable support to Customer to enable Customer to respond to Data Subject requests to exercise their rights under applicable Data Protection Laws ("Data Subject Requests"). 4.2 Handling of Data Subject Requests. For the avoidance of doubt, Customer is responsible for responding to Data Subject Requests. If Workday receives a Data Subject Request or other complaint from a Data Subject regarding the Processing of Personal Data, Workday will promptly forward such request or complaint to Customer, provided the Data Subject has given sufficient information for Workday to identify Customer. 5. Workday Personnel Workday shall require screening of its personnel who may have access to Personal Data and shall require such personnel (i)to Process Personal Data in accordance with Customer's instructions as set forth in this DPE, (ii) to receive appropriate training on their responsibilities regarding the handling and safeguarding of Personal Data; and (iii) to be subject to confidentiality obligations which survive their termination of employment. 6. Personal Data Breach If Workday becomes aware of a Personal Data Breach, it shall without undue delay notify Customer in accordance with the Unauthorized Disclosure and Security Breach provisions of the MSA. Workday shall take appropriate measures to address and mitigate the adverse effects of the Personal Data Breach. To the extent Customer requires additional information from Workday to meet its Personal Data Breach notification obligations under applicable Data Protection Laws, Workday shall provide reasonable assistance to provide such information to Customer taking into account the nature of Processing and the information available to Workday. 7. Security of Processing Workday shall implement and maintain appropriate technical and organizational measures to protect Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, Personal Data as described in the Universal Security Exhibit. 8. Audit Where Workday has obtained third-party audit reports and certifications for its Covered Services ("Audit Reports and Certifications"), Workday will, at Customer's request and subject to the confidentiality terms set forth in the MSA, make its most recent Audit Reports and Certifications available to Customer for the applicable Covered Service. To the extent Customer reasonably determines that the Audit Reports and Certifications are not sufficient to demonstrate compliance or to respond to a regulatory audit, Workday will allow Customer or an independent auditor appointed by Customer to conduct an audit, subject to the following: (a) Customer and Workday will mutually agree upon the scope, timing, duration, and control and evidence requirements; (b) Customer is responsible for all costs and fees related to such audit and will reimburse Workday for any services performed by Workday at Workday's then-current rates; (c) to the extent the audit is conducted by a third-party audit firm, (i) the third-party audit firm is not a competitor of Workday and (ii) Customer has, prior to such audit, entered into an agreement with such third-party audit firm containing confidentiality terms no less protective than the confidentiality terms set forth in the MSA; and (e) to the extent the audit is conducted by a regulator having jurisdiction over Customer, the regulator is subject to a duty of confidentiality in relation to the findings of that audit (whether arising as a matter of law or by Customer having, prior to such audit, entered into an agreement with the regulator) such duty being no less protective than the confidentiality terms set forth in the MSA. 9. Additional European Terms Data Protection Impact Assessments. Workday will, at Customer's request and subject to the confidentiality terms set forth in the MSA, make its most recent Audit Reports and Certifications available to Customer. To the extent Customer requires additional assistance to meet its obligations under applicable Data Protection Laws to carry out a data protection Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 3 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT impact assessment and prior consultation with the competent supervisory authority related to Customer's use of the Covered Service, Workday will, taking into account the nature of Processing and the information available to Workday, provide reasonable assistance to Customer. 10. Return and Deletion of Personal Data Upon termination of the Covered Service, Workday shall return and delete Personal Data in accordance with the relevant provisions of the Agreement. 11. International Transfers of European Personal Data To the extent Customer's use of the Covered Services requires a transfer mechanism to lawfully transfer Personal Data from Europe, the terms and safeguards in Addendum A to this DPE will apply. 12. General Provisions 12.1 Customer Affiliates. Customer is responsible for coordinating all communication with Workday on behalf of its Affiliates with regard to this DPE. Customer represents that it is authorized to enter into this DPE and any transfer safeguards entered into under this DPE, issue instructions, and make and receive any communications or notifications in relation to this DPE on behalf of its Affiliates. 12.2 Termination. The term of this DPE will end simultaneously and automatically at the later of (i) the termination of the Agreement or, (ii)when all Personal Data is deleted from Workday's systems. 12.3 Conflict. This DPE is subject to the non-conflicting terms of the Agreement. With regard to the subject matter of this DPE, if inconsistencies between the provisions of this DPE and the Agreement arise, the provisions of this DPE shall prevail with regard to the parties' data protection obligations. 12.4 Customer Affiliate Enforcement. Customer's Affiliates may enforce the terms of this DPE directly against Workday, subject to the following provisions: i. Customer will bring any legal action, suit, claim or proceeding which that Affiliate would otherwise have if it were a party to the Agreement (each an "Affiliate Claim") directly against Workday on behalf of such Affiliate, except where the Data Protection Laws to which the relevant Affiliate is subject require that the Affiliate itself bring or be party to such Affiliate Claim; and ii. for the purpose of any Affiliate Claim brought directly against Workday by Customer on behalf of such Affiliate in accordance with this Section, any losses suffered by the relevant Affiliate may be deemed to be losses suffered by Customer. 12.5 Remedies. Customer's remedies (including those of its Affiliates) with respect to any breach by Workday, its Affiliates and Subprocessors of the applicable terms of this DPE, and the overall aggregate liability of Workday and its Affiliates arising out of, or in connection with the Agreement (including this DPE)will be subject to any aggregate limitation of liability that has been agreed between the parties under the Agreement. 12.6 Miscellaneous. The section headings contained in this DPE are for reference purposes only and shall not in any way affect the meaning or interpretation of this DPE. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 4 of 12 workday. 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT ADDENDUM A International Transfers of European Personal Data 1. Definitions "Data Privacy Framework" means the EU-U.S., Swiss-U.S., and UK-U.S. Extension to the Data Privacy Framework maintained by the United States Department of Commerce determined to provide an adequate level of protection for Personal Data transfers to certified commercial organizations in the United States under (i) the European Commission's Adequacy Decision 2023/4745 of 10 July 2023 and (ii) other applicable Data Protection Laws. "Restricted Transfer" means (i) where the EU GDPR applies, a transfer of Personal Data from the EEA to a country or commercial organization outside of the EEA which is not subject to a valid adequacy determination by the European Commission; (ii) where the UK GDPR applies, a transfer of Personal Data from the UK to a country or commercial organization outside the UK which is not based on adequacy regulations pursuant to section 17A of the UK Data Protection Act 2018 ("UK DPA"); and (iii) where the Swiss Federal Act on Data Protection of June 19, 1992 ("Swiss FADP") applies, a transfer of Personal Data from Switzerland to a country or commercial organization outside Switzerland which has not been recognized to provide an adequate level of protection by the Federal Data Protection and Information Commissioner. "SCCs" means (i) where the EU GDPR applies, the standard contractual clauses annexed to the European Commission's Implementing Decision 2021/914 of 4 June 2021 ("EU SCCs"); and (ii) where the UK GDPR applies, the "International Data Transfer Addendum to the EU Commission Standard Contractual Clauses" issued by the Information Commissioner under s.119A(1) of the UK DPA (version B1.0 of 21 March 2022) as updated or amended ("UK Addendum"). "Workday BCRs" or "BCRs" means Workday's Processor Binding Corporate Rules. The Workday BCRs are accessible through Workday's website (currently located at http://workday.com/legal/bcrs.html). 2. Transfer Mechanisms. To the extent Customer's use of the Covered Services requires a transfer mechanism to lawfully transfer Personal Data from Europe, the following terms will apply. Where more than one transfer mechanism applies, the transfer of Personal Data will be subject to a single transfer mechanism in accordance with the following order of precedence: (i)the Data Privacy Framework, (ii)the Workday BCRs, and (iii)the SCCs. 2.1 Data Privacy Framework. Workday, Inc. is self-certified to and complies with the Data Privacy Framework and will remain certified for the term of the Agreement. 2.2 BCRs. For the Covered Services identified in the following table, the Workday BCRs apply to the Processing of Personal Data of a Customer or Customer Affiliate established in the EEA. In this event, all provisions of the Workday BCRs are incorporated by this reference and shall be binding and enforceable for Customer according to Section 1.4 of the Workday BCRs as if they were set forth in this DPE in their entirety. If any conflict or inconsistency arises between this DPE and the Workday BCRs, the Workday BCRs shall prevail. BCR Covered Services Applicable SKU Names HCM/FIN/ANALYTICS Human Capital Management, Cloud Connect for Benefits, Workday Payroll, Cloud Connect for Third Party Payroll, Time Tracking, Recruiting, Learning (excluding Media Cloud), Learning for Extended Enterprise, Core Financials, Expenses, Procurement, Inventory, Grants Management, Projects, Projects Billing, Workday Prism Analytics and Student Workday Adaptive Planning Workday Adaptive Planning SKUs, such as Planning & Analytics, Workforce Planning, Financial Planning, Sales Planning, Operational Planning, however defined in the applicable order form. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 5 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT Workday Extend Workday Cloud Platform 2.3 Standard Contractual Clauses 2.3.1 Processor-to-Processor SCCs. Where Customer is contracting with Workday Limited, all Restricted Transfers of Personal Data will be governed by SCCs Module 3 implemented between Workday Limited (as "data exporter") and its Subprocessors (as "data importers"). 2.3.2 Controller-to-Processor SCCs. Where the transfer from Customer to Workday is a Restricted Transfer, the SCCs will apply to such Restricted Transfers between Customer (as "data exporter") and Workday (as "data importer") as follows: 2.3.2.1 EU Personal Data. In relation to Personal Data protected by the EU GDPR, the EU SCCs will apply(and be incorporated into this DPE by this reference)completed as follows: i. Module 2 applies unless the Customer is a Processor in which case Module 3 applies; ii. in Clause 7, the optional docking clause will not apply; iii. in Clause 9, Option 2 will apply, and the time period for prior notice of subprocessor changes will be in accordance with the notification process set out in Section 3.2 of this DPE; iv. in Clause 11, the optional redress language will not apply; v. in Clause 17, Option 1 will apply, and the EU SCCs will be governed by the law specified in the MSA, provided that law is an EEA Member State law recognizing third party beneficiary rights, otherwise, the laws of Ireland apply; vi. in Clause 18(b), disputes shall be resolved before the courts specified in the MSA, provided these courts are located in an EAA Member State, otherwise those courts shall be the courts of Ireland; vii. Annex I of the EU SCCs shall be deemed completed with the information set out in Addendum B to this DPE; and viii. Annex II of the EU SCCs shall be deemed completed with the information set out in the Universal Security Exhibit to this DPE. 2.3.2.2 UK Personal Data. In relation to Personal Data protected by the UK GDPR ("UK Personal Data"), the UK Addendum will apply as follows: i. the EU SCCs, completed as set out in Section 2.3.2.1 of this Addendum A, shall also apply to transfers of UK Personal Data; ii. the UK Addendum shall be deemed executed (and incorporated into this DPE by this reference) between the transferring Customer and Workday, and the EU SCCs shall be deemed amended as specified by Part 2 (Mandatory Clauses) of the UK Addendum in respect of the transfer of UK Personal Data; iii. Tables 1 to 3 of the UK Addendum shall be deemed completed with relevant information from within this DPE and the EU SCCs, completed as set out in Section 2.3.2.1 of this Addendum A; iv. the start date of the UK Addendum (as set out in Table 1) shall be the effective date of this DPE; and v. Table 4 of the UK Addendum shall be deemed completed "neither party". 2.3.2.3 Swiss Personal Data. In relation to Personal Data protected by the Swiss FADP, the EU SCCs will apply amended and adapted as follows: Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 6 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT i. the Swiss Federal Data Protection and Information Commissioner is the exclusive supervisory authority; ii. the term "member state" must not be interpreted in such a way as to exclude Data Subjects in Switzerland from the possibility of suing for their rights in their place of habitual residence (Switzerland) in accordance with Clause 18; and iii. references to the GDPR in the EU SCCs shall also include the reference to the equivalent provisions of the Swiss FADP. 2.3.2.4 The SCCs will be subject to the following clarifications: i. Workday will allow Customer to conduct audits as described in the SCCs in accordance with Section 8 of this DPE. ii. Customer authorizes Workday to appoint Subprocessors in accordance with Section 3 of this DPE, and Customer may exercise its right to object to Subprocessors under the SCCs in the manner set out in Section 3. iii. Workday shall return and delete Customer's data in accordance with Section 10 of this DPE. iv. Customer agrees that any assistance that Workday provides to Customer under the SCCs shall be provided in accordance with Section 8 of this DPE. v. Nothing in this Section 2.3.2 of this Addendum A varies or modifies the SCCs nor affects any supervisory authority's or Data Subject's rights under the SCCs. If any provision of this DPE contradicts, directly or indirectly, the SCCs, the SCCs shall prevail. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 7 of 12 workday. 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT ADDENDUM B Description of Processing A. LIST OF PARTIES Data exporter Data exporter: Customer Contact details: The individuals designated as named contacts by Customer in Customer's account Relevant activities: Use of Workday's enterprise cloud applications. Signature and Date: By entering into the Agreement, data exporter is deemed to have signed these SCCs incorporated herein as of the effective date of the Agreement. Data exporter role: The data exporter's role is set forth in the DPE. Data importer Data importer: Workday Contact details:Workday Privacy Team, legal(a)workday.com Relevant activities: Provide and support enterprise cloud applications, including human resource and financial management. Signature and Date: By entering into the Agreement, data importer is deemed to have signed these SCCs incorporated herein as of the effective date of the Agreement. Data importer role: Processor B. DESCRIPTION OF TRANSFER Categories of data subjects whose personal data is transferred 1. Customer's job applicants, candidates, current and former employees and other workers, as well as related persons. 2. Employees or contact persons of Customer's prospects, customers, business partners and suppliers. Categories of personal data transferred Customer determines the categories of personal data processed within Covered Services subscribed to. Typically, the transferred personal data will include the categories of data identified below: 1. Applicants, employees and other workers: Name; contact information (including home and work address; home and work telephone numbers; mobile telephone numbers; web address; instant messenger; home and work email address); marital status; citizenship information; visa information; national and governmental identification information; drivers' license information; passport information; banking details; military service information; date of birth and birth place; gender; employee identification information; education, language(s) and special competencies; certification information; probation period and employment duration information; job or position title; business title; job type or code; business site; company, supervisory, cost center and region affiliation; work schedule and status (full-time or part-time, regular or temporary); compensation and related information (including pay type and information regarding raises and salary adjustments); payroll information; allowance, bonus, commission and stock plan information; leave of absence information; employment history; work experience Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 8 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT information; information on internal project appointments; accomplishment information; sentiments, personal opinions, feedback, training and development information; award information; membership information. 2. Related persons: Name and contact information of dependents or beneficiaries (including home address; home and work telephone numbers; mobile telephone numbers); date of birth; gender; emergency contacts; beneficiary information; dependent information. 3. Prospects, customers, business partners and suppliers: Name and contact information (including work address; work telephone numbers; mobile telephone numbers; web address; instant messenger; work email address); business title; company. 4. Learners: Name and contact information (including work address; work telephone numbers; mobile telephone numbers; instant messenger; work email address); business title; company; enrollment information, including completion of courses, exam results and feedback provided. Sensitive data transferred (if applicable) and applied restrictions or safeguards that fully take into consideration the nature of the data and the risks involved, such as for instance strict purpose limitation, access restrictions (including access only for staff having followed specialized training), keeping a record of access to the data, restrictions for onward transfers or additional security measures. Unless otherwise agreed, the transferred Personal Data may comprise special categories of personal data, such as ethnicity, religious beliefs, trade union membership information and health data (employee sick leave, disability information). Taking into consideration the nature of the data and the risk of varying likelihood and severity for the rights and freedoms of natural persons, Workday has implemented the technical and organizational measures as described in the Universal Security Exhibit, including specialized training of staff and system access logs, to ensure an appropriate level of protection for such sensitive data. Frequency of the transfer(e.g. whether the data is transferred on a one-off or continuous basis) Transfers will be made on a continuous basis. Nature of the processing Workday acts as a processor for the Personal Data Customer submits electronically into Workday's enterprise cloud applications or provides to Workday in connection with the Agreement. 1. Processing Personal Data to set up, operate, maintain and support the enterprise cloud applications 2. Storage of Personal Data in secure data centers 3. Provision of Covered Services Purpose(s) of the data transfer and further processing Provide and support enterprise cloud applications, including human resource and financial management. The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period Personal data will be retained for the duration of the Agreement in accordance with Section 12.2 of the DPE. For transfers to (sub-) processors, also specify subject matter, nature and duration of the processing The subject matter and duration of the processing is outlined above within this Addendum B. The nature of the specific sub-processing services are further particularized within the Subprocessor List (currently located at: https://www.workdaV.com/en-us/legal/subprocessors.html). C. COMPETENT SUPERVISORY AUTHORITY Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 9 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT Identify the competent supervisory authoritylies in accordance with Clause 13 The competent supervisory authority is determined in accordance with Clause 13 of the EU SCCs unless required otherwise by Addendum A Sections 2.3.2.2 (UK Personal Data) and 2.3.2.3 (Swiss Personal Data). Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 10 of 12 / workday® 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT Technical and Organizational Measures The technical and organizational measures set forth in the Security Exhibit have been implemented by the data importer to ensure an appropriate level of security, taking into account the nature, scope, context and purpose of the processing, and the risks for the rights and freedoms of natural persons. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 11 of 12 workday, 00395662.0—Confidential UNIVERSAL DATA PROCESSING EXHIBIT ADDENDUM C Workday California Privacy Addendum This California Privacy Addendum ("Addendum") supplements the DPE to which it is attached. Any term not defined in this Addendum shall have the meaning assigned to it, if any, in the DPE or the Agreement. To the extent the Agreement and this Addendum conflict, the terms of this Addendum shall take precedence with respect to Processing of Personal Information under the CCPA. To the extent Workday Processes Personal Information under the CCPA, as defined above, the following supplemental terms shall apply to such Processing: 1. The terms "Business," "Business Purpose," "Consumer," "Sell," "Service Provider," and "Share," shall have the same meanings as provided for in the CCPA. As used in this Addendum, the term "Personal Information" shall refer to any Personal Data that constitutes Personal Information under the CCPA. 2. Roles of the Parties. Customer, as a Business under the CCPA, is disclosing Personal Information to Workday, and Workday is Processing the disclosed Personal Information solely as a Service Provider. 3. Business Purpose. Workday will Process Personal Information for the purpose of providing the Services described in the Agreement, including in the associated Order Forms. 4. Service Provider Processing Limitations. Workday will not (i) Sell Personal Information, or(ii) retain, use or disclose Personal Information outside the direct business relationship with Customer or for any purpose other than to provide the Covered Services as articulated in the Agreement, including this Addendum, or as permitted by the CCPA 5. No Sale or Sharing.Workday will not Sell or Share Personal Information. 6. No Combining Personal Information. Workday will not combine Personal Information that it receives from, or on behalf of, Customer with Personal Information that it receives from, or on behalf of, another person or persons, or collects from its own interaction with a consumer, except as otherwise permitted by CCPA. 7. Consumer Requests.Workday will, in a manner consistent with the functionality of the applicable Service and Workday's role as a Service Provider, provide reasonable support to Customer to enable Customer to respond to Consumer requests to exercise their rights under the CCPA, as set forth in Section 4 of the DPE. 8. Security of Processing. Workday will maintain technical and organizational measures to protect Personal Information as set forth in the DPE and as required by the CCPA. 9. Ongoing Compliance. Workday agrees to comply with all applicable requirements of CCPA pertaining to its role as a Service Provider, including by providing the same level of privacy protection for Personal Information as required under CCPA. Customer shall have the right to take reasonable and appropriate steps to ensure compliance with this Addendum by exercising its rights in the audit provisions of the DPE. Customer shall also have the right to take reasonable and appropriate steps to stop or remediate any unauthorized Processing of Personal Information by Workday, for example by requesting that Workday provide a written statement confirming that applicable Personal Information has been deleted. Workday will notify Customer if it determines that it can no longer meet its obligations under the CCPA. Workday Universal Data Processing Exhibit—City of Meridian ©2023 Workday(UDPE Global v23.7) Page 12 of 12 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Order Form 00433288.0 for Workday Human Resource Management Software ten-year subscription in the not-to-exceed Amount of$2,557,051, with $118,665.00 due in Fiscal Year 2024 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Workday Human Resource Management Software Subscription, Training and Consulting Services for a Not-To-Exceed Amount of$2,654,401.00 Recommended Council Action: Approval of Main Subscription Agreement with Workday. Approval of Order Form 00433288.0 Ten Year Subscription for Workday Human Resource Management Software in the Not-To-Exceed Amount of$2,557,051 with $118,665.00 due in Fiscal Year 24 (January 29, 2024). Approval of Order Form #433285Workday Training in the Not-To-Exceed Amount of$63,350.00 Approval of Order Form #431530Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of$34,000.00 Background: These agreements are the result of Formal RFP #HR-2301-11371. workday. 00433288.0—Confidential ORDER FORM 00433288.0 Customer Name City of Meridian Workday, Inc. Workday Entity 6110 Stoneridge Mall Road Pleasanton, CA 94588 MSA Effective Date See MSA executed herewith Order Effective Date The later of the dates of theparties' signatures on the Signature Document Order Term January 25, 2024 through January 24, 2034 Currency USD Total Subscription Fee 2,812,756 Less one-time credit (if executed by (255,705) January 25, 2024) Net Subscription Fee 2,557,051 Tenant Base Name meridiancit Payment Schedule Table Payment# Payment Due Date Payment Amount 1 Due in accordance with the MSA, invoiced upon Order Effective 118,665 Date 2 Due on First anniversary of the Order Term start date 188,960 3 Due on Second anniversary of the Order Term start date 262,080 4 Due on Third anniversary of the Order Term start date 267,322 5 Due on Fourth anniversary of the Order Term start date 272,669 6 Due on Fifth anniversary of the Order Term start date 278,122 7 Due on Sixth anniversary of the Order Term start date 283,684 8 Due on Seventh anniversary of the Order Term start date 289,358 9 Due on Eighth anniversary of the Order Term start date 295,144 10 Due on Ninth anniversary of the Order Term start date 301,047 Total Payment Amount 2,557,051 For the avoidance of doubt, the Payment Schedule Table will be used for invoicing purposes. Subscription Fees Table Subscription Date Range Subscription Fee Period 1 January 25, 2024 through January 24, 2025 118,665 2 January 25, 2025 through January 24, 2026 188,960 3 January 25, 2026 through January 24, 2027 262,080 4 January 25, 2027 through January 24, 2028 267,322 5 January 25, 2028 through January 24, 2029 272,669 6 January 25, 2029 through January 24, 2030 278,122 7 January 25, 2030 through January 24, 2031 283,684 8 January 25, 2031 through January 24, 2032 289,358 9 January 25, 2032 through January 24, 2033 295,144 10 January 25, 2033 through January 24, 2034 301,047 Total Subscription Fee 2,557,051 The Subscription Fees Table provides the Subscription Fees for each applicable Subscription Period. The Subscription Fee for Subscription Period 2 onwards includes a capped Innovation Index of 2.0% (as defined in the Additional Definitions Section below). During the initial Term, any increases due to CPI (also defined below) are waived. Customer understands that the Subscription Fees above reflects Customer's planned phased deployment, and any adjustment to the deployment timeline will not result in changes to the Payment Schedule or Subscription Fees. ©2023 Workday v23.12 Page 1 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential Subscription Rights Table SKU Service Pricing Annual Subscription Rights Metric CHCM Core Human Capital Management FSE* Full Enterprise TLO Talent Optimization FSE* Full Enterprise CCB Cloud Connect for Benefits FSE* Full Enterprise USP** Payroll for United States FSE* United States-based Employees only LRN Learning FSE* Full Enterprise MCNF Media Cloud - No Fee FSE* Full Enterprise REC Recruiting FSE* Full Enterprise PRA Prism Analytics Enterprise FSE* Full Enterprise with up to 20 million Published Data Rows at any time for each Tenant TT Time Tracking FSE* Full Enterprise *For Pricing Metric details see the Full-Service Equivalent ("FSE") Count Table below. **Customer agrees that the number of FSE Workers for all Workday Payroll applications and CCTPP will always be equal to the total number of FSE Workers for HCM minus Contingent Workers. Full-Service Equivalent "FSE" Count Table FSE Population Category Baseline FSE Count Full Enterprise 650 United States-based employees 650 Named Support Contacts Table Number of Named Support Contacts* 6 *Named Support Contacts are the contacts that may request and receive support services from Workday and must be trained on the Workday product(s) for which they initiate support requests. Customer Contact Information Billing, In Care of Customer Support Subscriptions Contact Contact Name Kristy Vigil Dave Tiede Dave Tiede Street Address 33 E Broadway Ave 33 E Broadway Ave 33 E Broadway Ave City/Town, Meridian, Idaho Meridian, Idaho Meridian, Idaho State/Region/County, 83642-2619 83642-2619 83642-2619 Zip/Post Code, United States United States United States Country Phone/Fax# 208 489-0495 208 489-0496 208 489-0496 Email (required) kvigil(a)meridiancity.org dtiede(@meridiancity.org dtiede(@meridiancity.org accounts a able meridiancit .or This Order Form is subject to and governed by the MSA. In the event of a conflict, the provisions of this Order Form take precedence over the MSA and its exhibits and attachments. The parties further agree to the terms in the following Additional Terms and Conditions Addendum(s): Learning, Media Cloud, Innovation Services, located at https://www.workdaV.com/en-us/legal/contract-terms-and-conditions/index.html. Any Service SKU described in this Order Form is a Covered Service under the Workday Universal DPE and Workday Universal Security Exhibit. All remittance advice and invoice inquiries shall be directed to Accounts.Receivable(d-)workday.com. THE VALIDITY OF THIS ORDER FORM IS CONDITIONED ON WORKDAY RECEIVING A FULLY SIGNED COPY OF THIS ORDER FORM NO LATER THAN NOON PACIFIC TIME ON January 25, 2024 ("Deadline'). Notwithstanding the foregoing, Workday reserves the right to accept an Order Form signed after the Deadline in Workday's sole discretion and will provide confirmation of its acceptance by adding its initials on the Order form after the Deadline if it deems fit. ©2023 Workday v23.12 Page 2 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential ADDITIONAL ORDER FORM TERMS ADDENDUM 1. General. Unless otherwise defined herein, capitalized terms used in this Order Form have the same meaning as set forth in the MSA. The Total Subscription Fee is based on the maximum indicated in the Subscription Rights Table and any use in excess of such maximum(s) indicated will be subject to the Growth and Expansion section herein. Annual Subscription Rights limits may not be decreased during the Order Term. 2. FSE Metric Calculation and Worker Category Definitions. The total FSE Count is calculated by categorizing each Worker to one of the Worker Categories below, multiplying the applicable number of Workers by the Applicable Percentage, and then adding the FSE Count for each Worker Category. FSE Calculation Table: Worker Category Total Workers Applicable FSE Count Percentage Full Time Employees 640 100.0% 640 Part-Time Employees 10 25.0% 3 Associates 50 12.5% 7 Former Workers with Access 0 2.5% 0 Total FSE Count: 700 650 The Service may be used by Customer only for the Worker Categories listed above and as defined below. "Full-Time Employee" is an employee of Customer regularly scheduled for more than twenty hours per week regardless of the method of payment or actual hours worked, whether or not such employee is eligible to receive employee benefits in accordance with Customer's internal standard practices. A Full-Time Employee will be considered non-temporary if they are hired to work for a period of more than 3 months in a given year. "Part-Time Employee" is an employee of Customer regularly scheduled for twenty hours per week or less regardless of the method of payment or actual hours worked, whether or not such employee is eligible to receive employee benefits in accordance with Customer's internal standard practices. A Part-Time Employee will be considered non-temporary if they are hired to work for a period of more than 3 months in a given year. "Associate" is an individual not counted as a Full-Time or Part-Time Employee but in one of the following categories: temporary employees, independent contractors and affiliated non-employees including, but not limited to, volunteers and vendors whose Active Records are in the Service. "Former Worker with Access" is a former worker that continues to have access to the Service through the Employee Self-Service features. Former Workers with Access are only included in the Subscription Rights for the Human Capital Management Service. Former Workers with Static Records shall be excluded from the FSE calculation but may continue to be maintained in the Service. "Static Records" are records in the Service for workers with whom Customer has no further relationship and to whom Customer does not provide self-service access. Static Records include former worker records used solely for historical reference. All other worker records are "Active Records". ©2023 Workday v23.12 Page 3 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential 3. Additional Metric Definition(s). Additional Metric Definition Table Metric Definition PRA Published Data Rows The total number of data rows capable of being reported upon in Customer's PRA data catalog. Workday will consider any published row that exceeds 1,000 characters as multiple data rows in 1,000-character increments. Published Data Rows are measured separately for each Tenant. PRACU Published Data Rows The total number of additional data rows capable of being reported on in Customer's PRA data catalog. These data rows are in addition to Customer's existing Published Data Row entitlements under Customer's PRA subscription and any other PRACU subscription(s). Workday will consider any published row that exceeds 1,000 characters as multiple data rows in 1,000-character increments. Published Data Rows are measured separately for each Tenant. 4. Growth and Expansion. A. Annual Reporting Obligation. Customer will report to subscriptions(cDworkday.com no earlier than 90 days and no later than 60 days ("Annual Reporting Period") based on the number of Active FSE Worker Records and Additional Metrics provided below, as applicable, as of 90 days ("Count Date") prior to each anniversary of the Order Term start date. Customer agrees to pay fees for any excess Subscription Rights at the Expansion Rates described below to cover the period from the anniversary of the Order Term start date immediately following the Annual Reporting Period through the subsequent anniversary date (each a "Reporting Cycle"). Customer understands that an order form will be required to document any annual fees due pursuant to this section in its entirety. Such order form must be executed no later than 30 days prior to each anniversary of the Order Term start date until the Renewal (as defined below), at which time the Annual Reporting Obligation will be incorporated into the Renewal Term. a. FSE Metric Reporting. Reporting for Active FSE Worker Records is based on the additional FSE Workers which are defined as any Active FSE Worker records exceeding the Baseline FSE Count. FSE Expansion Table SKU Annual FSE Expansion Rate All Service SKU(s) with the FSE Pricing Metric in the 350.90 Subscription Rights Table unless stated otherwise within this table USP 80.18 CCB 32.07 b. Additional Metric Reporting based on highest daily number. Reporting for the following SKU(s) is based on the highest daily number set forth in the Subscription Rights Table for the 12-month period preceding the Count Date. For avoidance of doubt, Customer understands the reporting for Year 1 is based on the 9 months preceding the Annual Reporting Period. i. Additional Metric Expansion Table SKU Additional Metric Increase Annual Expansion Rate for Additional Metric Increase PRACU Each increment of 10M Additional Published Data 20,000 Rows ©2023 Workday v23.12 Page 4 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential B. Growth Event Reporting Obligation. In addition to the Annual Reporting Obligation, if Customer exceeds any Subscription Rights by 5% or more ("Growth Event") as a result of any one-time addition of Workers (e.g., M&A), Customer must report the excess Subscription Rights to subscriptions(cDworkday.com within 30 days of the Growth Event. Customer agrees to pay the applicable annual fees from the start date of the Growth Event through the subsequent anniversary date which will be documented under a separate order form. 5. Renewal. Customer may renew its subscription for the Service by notifying Workday prior to the end of the Order Term and Workday will generate a new Order Form for a single three-year renewal term ("Renewal Term") at the below pricing. Such order form must be executed no later than 30 days prior to the end of this Order Term. Renewal Table Renewal Term Years Annual Renewal Subscription Fees 1st year of Renewal Term Base Subscription Fee x (1+ (5% Innovation Index+ Renewal Term CPI)) 2nd year of Renewal Term Previous Year Subscription Fee x (1+ (5% Innovation Index + Renewal Term CPI)) 3rd year of Renewal Term Previous Year Subscription Fee x (1+ (5% Innovation Index + Renewal Term CPI)) The "Base Subscription Fee" means the Subscription Fee for the final Subscription Period listed in the Subscription Fees Table in the final Subscription Period. If the final Period is a partial year, Base Subscription Fee is the annualized value of the final Annual Period Subscription Fee. The Expansion Rates for the Renewal Term shall be increased by the same percentage as the Annual Renewal Subscription Fees per year in the Renewal Table. Fees for the Renewal Term are due by the first day of each corresponding year of the Renewal Term. Individual payments shall match the Annual Renewal Subscription Fee as defined in the Renewal Table above. If Customer wishes to procure any additional SKUs or Subscription Rights for a Renewal Term that are not included in the Base Subscription Fee, fees for those items will be in addition to the fees anticipated under this section. 6. Additional Definitions (as applicable). "CPI" means the consumer price index established by the United States Department of Labor for All Urban Consumers, US City Average, All Items (change in annual average). "Renewal Term CPI" means CPI established for the calendar year prior to the most recent February 1 preceding the Renewal Term, if a positive number. "Innovation Index" means the fixed annual rate of increase in Subscription Fees based on improved Service functionality and performance that is a result of Workday's efforts and investment in product development and infrastructure. 7. Additional Scope of Use Terms. Prism Analytics. Customer may import and utilize third party data (including any data services that Workday may make available to Customer) with PRA but only to the extent Customer has independently obtained all necessary rights and licenses to do so and Customer's use of such data is in compliance with such data provider's terms of use and applicable Laws. PRA is not provided in a PCI compliant environment so it may not be used for PCI data. Customer may monitor its own usage in PRA and manage Published Data Rows by unpublishing, filtering and republishing, or deleting data, in order to keep its usage of PRA below the Published Data Rows limits set forth above, or Customer may purchase additional Published Data Rows entitlements (set forth in the "Growth and Expansion" section above). Workday reserves the right to monitor the number of Published Data Rows by Tenant used by Customer. Customer understands that if at any time Customer exceeds the Data Limit then Customer may experience reduced performance of the Tenant. "Data Limit" for each Tenant is the sum of the Published Data Row entitlement as set forth in the "Subscription Rights Table" above for a particular Tenant and any additional current Published Data Row entitlements purchased by Customer. ©2023 Workday v23.12 Page 5 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential 8. Customer Identification Workday may use Customer's name and logo in lists of customers, in marketing and presentations, on its earnings calls, in releases, and on its website. Workday may also reference Customer's name in verbal format. Further, at Workday's reasonable request and at Customer's reasonable discretion, Customer shall (1) make Customer's representative, as mutually agreed, available for reference calls with prospective Workday customers or industry analysts; (2) work with Workday to produce a case study (in written or video format), that describes Customer's use of the Workday Service or portion of the Service and includes supporting quotes from Customer; (3) participate in or speak at Workday-hosted prospect events; and (4) be featured in a Workday Blog, Whitepaper, or Webinar if asked to do so. ©2023 Workday v23.12 Page 6 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential WORKDAY SERVICE SKU DESCRIPTIONS ADDENDUM Customer may only use the Service SKUs subscribed to as indicated in the body of this Order Form. Service Description Core Human Capital Management Workday Core HCM supports an organization in organizing, staffing, paying, and developing its global workforce. Workday Core HCM includes global human resources management(workforce lifecycle management, organization management, worker profile, compensation, business asset tracking, absence, and employee benefits administration). Workday Core HCM includes connectors that facilitate integration to select Workday partners that provide capabilities including: recruiting, learning, time and attendance, and user account provisioning LDAP/Active Directory). Talent Optimization Talent Optimization includes talent and performance functionality (goals, development plans, employee performance reviews, talent and performance calibration, feedback, check-ins, succession, mentors and connections, competency management, talent pools, and talent matrix reports). Talent Optimization also includes features (if and when available) that enable organizations to optimize their workforce and workers to optimize their careers. It supports talent mobility by connecting an organization's workforce with internal opportunities matched to their skills, experience, and interests. It also guides workers and enables them to explore potential opportunities. This SKU requires customers to maintain an active subscription to Innovation Services and opt-in to the corresponding Innovation Service. Cloud Connect for Benefits Cloud Connect for Benefits extends Workday HCM by providing integration to a growing catalog of benefits providers, including: health insurance, health and flexible spending accounts, retirement savings tans, life insurance, AD&D insurance, and COBRA administrators. Payroll for United States Workday Payroll for US supports the creation and management of Payroll for U.S. employees. Configure earnings, deductions, accumulations, and balances. Identify tax authorities each company wishes to withhold for. Manage worker tax data, payment elections, involuntary withholding orders, and payroll input. Calculate, review/audit, and complete payrolls and settlement runs. Configure and calculate payroll commitments. Workday Payroll includes connectors that facilitate integration to select Workday partners that provide capabilities, including: time and attendance, tax filing, check printing, and direct deposit. Learning Workday Learning supports an organization in training and developing its workforce. This includes the ability to manage, organize and deliver learning content using Media Cloud, and to leverage Workday HCM data to create targeted learning campaigns. A variety of learning content is supported - including but not limited to video, packaged third-party content, and user-generated content. Workday Learning also offers the ability to manage certifications and instructor-led course enrollments, and to gather feedback and anal tics relating to the learning experience. Media Cloud - No Fee Workday Media Cloud is a media content management system that consists of Workday's storage, encoding, caching, playback, streaming, and related service components as provided by Workday for customers of the Workday Service. A variety of learning content is supported by Media Cloud, including but not limited to video, packaged third-party content, and user-generated content. Recruiting Workday Recruiting supports an organization in its talent acquisition process. It is designed to help hiring managers and recruiters identify, hire and onboard the right talent for their business. Workday Recruiting supports the hiring process, including pipeline management, requisition management,job posting distribution, interview management, offer management, as well as supports local data compliance and pre- employment activities. Workday Recruiting also offers hiring teams tools to ©2023 Workday v23.12 Page 7 of 8 Order Form to MSA with City of Meridian workday. 00433288.0—Confidential proactively source, nurture and track internal and external prospective candidates throughout the recruiting process. Prism Analytics Enterprise Workday Prism Analytics is an analytics application that provides Workday customers the ability to blend and analyze Workday data and non- Workday data from multiple sources. Workday Prism Analytics includes a data repository for storage and management of data, data preparation tools for transformation and blending of data from various sources, and tools to explore and analyze the data. Time Tracking Workday Time Tracking supports an organization in collecting, processing, and distributing time data for its global workforce. Workday Time Tracking module includes the following capabilities: basic time scheduling, time entry (hourly, time in/time out), approvals, configurable time calculation rules, and reporting. ©2023 Workday v23.12 Page 8 of 8 Order Form to MSA with City of Meridian E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Order Form #433285 for Workday Training in the Not-To-Exceed Amount of $63,350.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Workday Human Resource Management Software Subscription, Training and Consulting Services for a Not-To-Exceed Amount of$2,654,401.00 Recommended Council Action: Approval of Main Subscription Agreement with Workday. Approval of Order Form 00433288.0 Ten Year Subscription for Workday Human Resource Management Software in the Not-To-Exceed Amount of$2,557,051 with $118,665.00 due in Fiscal Year 24 (January 29, 2024). Approval of Order Form #433285Workday Training in the Not-To-Exceed Amount of$63,350.00 Approval of Order Form #431530Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of$34,000.00 Background: These agreements are the result of Formal RFP #HR-2301-11371. workday- 433285- Confidential ORDER FORM #433285 Customer Name City of Meridian Workday Entity Name Workday, Inc. 6110 Stoneridge Mall Road Pleasanton, CA 94588 MSA Effective Date See MSA executed herewith Order Effective Date The later of the dates of the parties' signatures on the Signature Document Training Credit Order Term 18 months from the Order Effective Date Training Subscription Order Term January 25, 2024 through January 24, 2026 Currency USD Total Training Fees 63,350 Payment# Payment Due Date Payment Amount 1 Due in accordance with the MSA, invoiced upon Order Effective Date 52,975 2 Due on first anniversary of the Order Term start date 10,375 Total Payment Amount 63,350 Training Annual Rate Quantity Term Total Training Fees SKU Offering AK Adoption Kit 2,875 1 2 5,750 Learn On- LODHCM10 Demand — HCM 2,500 1 2 5,000 Library 10 Initial Users Learn On- Demand — LODPAY10 Payroll/Absence 2,500 1 2 5,000 /Time Tracking Library 10 Initial Users Learn On- Demand — Cross- LODTECH10 Application 2,500 1 2 5,000 Technology Library 10 Initial Users Total Training 20,750 Fees ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 1 of 7 rkd wo Y 433285- Confidential SKU Training Offering Price Per Credit Quantity Total Training Credit Fees TC Training Credits 710 60 42,600 Total (TC) Training 42,600 Fees Customer Contact Information Billing, In Care of rContact Name Kristy Vigil Street Address 33 E Broadway Ave City/Town, State/Province/Region Zip/Postal Code Meridian, Idaho Country 83642-2619 United States Phone/Fax# (208)489-0495 rEmail (Required) kvigil(@meridiancity.org accountspayable(a�meridiancity.org This Order Form is subject to and governed by the MSA. This Order Form (including the Addenda attached hereto) incorporates the Training Terms located at https://www.workday.com/en-us/legal/contract-terms-and- conditions/index.html ("Training Terms")and the Bulk Training Credit Rates attached hereto as Addendum B (the"Bulk TC Rates"). A copy of the Training Terms in effect as of the Order Effective Date is attached hereto for convenience only ("Current Training Terms"), but in the case of a conflict between the Current Training Terms and the Training Terms, the Training Terms shall control. In the event of a conflict between the terms of the MSA, the Training Terms, this Order Form, and the attached Addenda, the order of precedence is this (i) Order Form, (ii)Addendum B, (iii)Addendum A, (iv)the Training Terms, and (v)the MSA. All remittance advice and invoice inquiries shall be directed to Accounts.Receivable6c�workday.com. ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 2 of 7 workday. 433285- Confidential ADDENDUM A -WORKDAY TRAINING TERMS Last updated: December 1, 2023 These Training Terms apply to Workday Training. Capitalized terms used in these Training Terms that are not defined in this document have the meanings in the MSA (with respect to Customers) or in the Partner Agreement (with respect to Partners). Descriptions of Workday Training Courses and processes are provided in Workday Community. Workday Training may be purchased on an Order Form or in Workday Community. Purchaser is responsible to meet Workday's Course and other training requirements published in Workday Community and Workday Learning Center. 1. Permitted Use & Restrictions a. Permitted Use. Workday Training is solely for use by (i) Customer Learners only to support Customer's internal use of the Service consistent with the MSA; and (ii) Partner Learners only for purposes consistent with the applicable Partner program, and unless otherwise agreed by Workday and Partner in writing, to enable such Partner to perform Workday-related services only for Customers. Workday Training and Training Content may be used only during the applicable term of Purchaser's agreement with Workday. b. Restrictions. Except as expressly provided herein or with Workday's express prior written consent, neither Purchaser nor Learner will (i) allow any individual other than the enrolled Learner to attend Workday Training or use any Training Content, provided that Purchasers or Learners may request accommodations as provided in Workday Community; (ii) copy, modify, make derivative works of, or distribute any Training Content; or(iii) incorporate any Training Content (including screenshots) in any material. Failure to comply with these Training Terms may expose Purchaser and Learner to legal or disciplinary action by Workday, including restriction or removal from Workday Training, cancellation of accreditation/certification, and copyright infringement proceedings. 2. Product Specific Terms a. Dedicated Training (Customers only). Customers may request Workday Training be provided only to Customer Learners ("Dedicated Training"), subject to Workday's availability and approval. Fees for Dedicated Training are determined by the number of Learners and the Training Fees or Training Credits required for the Course, plus additional Fees for Workday Training not provided at a Workday training center. The Fee for Dedicated Training cancellation requests not received within the Cancellation Notice Period are 50%of the Training Fees or Training Credits plus all additional Fees for onsite training.Additional health-related terms applicable to in-person training may be set forth in Workday Community. b. Training Subscriptions. Workday Training Subscriptions (Learn On-Demand, Adoption Kit, Adaptive Planning Administrator Training Kit, and VNDLY Administrator Training Kit) may be used only by the "Named Users" identified by Customer in Workday Community during the Order Term. Partner Named Users are Learners registered in the Workday Learning Center. The Order Form for a Training subscription will specify the number of permitted Named Users. c. eBooks. For certain Workday Training, Workday will make available one eBook to each Learner in electronic format. Learners may use the eBook only for Learner's individual, private study for the Workday Training and may print one copy for such use. d. Workday Pro Accreditations & Partner Services Certification. Workday Pro Accreditations are available to Customers and certain Partners. Partner Services Certification is available only to certain Partners as set forth in the Partner Agreements. Learners must complete all requirements and pass applicable testing to receive accreditation or certification, and to maintain Workday accreditation or certification, the Learner ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 3 of 7 workday. 433285- Confidential must timely attend and successfully pass all required updates to the Workday Training. Accreditation and certifications: (i) are granted to individual Learners and are not owned or controlled by Purchasers; (ii) are not transferable to any Purchaser or another individual; (iii) automatically expire if the Learner fails to maintain updated accreditation or certification requirements, and when the Learner leaves employment or engagement with Purchaser, unless Workday consents(in writing at its sole discretion)to Learner's request to transfer accreditation/certifications upon Learner's subsequent employment or engagement by another Purchaser; and (iv) may be canceled for other reasons at Workday's sole discretion. e. Downloadable Content(Customers). Customer may download the Downloadable Content during the Order Term covering the Downloadable Content and internally use, copy, modify, and create derivative works of the Downloadable Content solely to help Customer successfully roll out the Service across its organization in accordance with the MSA and these Training Terms. Customer is solely responsible for any derivative works and other modifications to Downloadable Content made by or for Customer. Customer owns all derivative works and other materials that Customer is permitted to develop, make, or conceive under this section ("Customer Improvements"), except that Workday retains all underlying intellectual property rights in the Downloadable Content, the Service, and all Training Content. Customer may use the Workday property incorporated into the Customer Improvements only as provided in this section. Workday may create, modify, use,transfer, and distribute material that is substantially similar to Customer Improvements. Customer will reproduce all Workday proprietary rights notices on copies and revised versions of Downloadable Content. Workday may add, change, or remove Adoption Kits and portions of other Downloadable Content at any time, subject to the applicable Order Form terms. 3. Fees and Training Credits a. Fees and Payment. Purchaser will pay Workday for all Workday Training enrolled in or taken under Purchaser's account, unless timely canceled in accordance with these Training Terms. No refunds or credits will be given for failure to meet Workday Training or Course requirements or for late cancellation. Workday is not responsible for costs incurred by Purchaser or Learners to participate in Workday Training. Training Fees are set forth in the Training Catalog. Purchaser will pay all Training Fees and fees for Training Credits in accordance with applicable Order Form, or, if none, the terms of the MSA or Partner Agreement, as applicable. b. Training Credit Bulk Purchase Option. Fees for bulk purchases of Training Credits will be set forth in an Order Form. For Customers, such fees will apply to the cumulative number of prepaid Training Credits purchased at any time during any rolling 12-month period during the Order Term. Bulk TC Rates will not be applied retroactively for previously purchased Training Credits or for a la carte Workday Training purchases (e.g., Course purchases from the Workday Learning Center). c. Training Credit Use. Purchaser may use Training Credits to pay for any TC-Eligible Course that starts on or after the Order Effective Date and ends on or before 18 months after the Order Effective Date. For Learn Independent Courses purchased with Training Credits, Learners must enroll in the Course before the Training Credit expiration date but can begin the Course after such date.Training Credits are decremented from Purchaser's Training Credit balance upon Course enrollment. If a Purchaser enrolls in a TC-Eligible Course without an adequate Training Credit balance, Workday will invoice Purchaser for the Training Fees for the Course. 4. Cancellation &Termination a. Course Change or Cancellation by Purchaser. Purchaser or Learner may change or substitute a Learner, reschedule time or date of Course attendance, or cancel a Course enrollment without charge only if such change is entered into the Workday Learning Center within the applicable Cancellation Notice Period. For timely changed or canceled Courses, Workday will restore the Training Credit(s) decremented or will not ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 4 of 7 workday. 433285- Confidential charge Customer for the Training Fees. The following events are deemed to be Course cancellations ineligible for credit or refund: (i) failure to timely meet Workday Training or Course requirements or attend Course; (ii) Course changes and cancellations not within applicable Cancellation Notice Period; (iii) withdrawals from Learn Independent or Refresher Courses or Workday Pro exams after the Purchaser's Training Coordinator has approved the course or exam; and (iv)Learner does not take or pass any required Course exam. b. Course Change or Cancellation by Workday. If Workday discontinues a Learn Independent or Refresher Training Course, or an exam, the Learner must attend/take the Course or exam prior to the final offering date announced by Workday. Workday will not refund Training Fees or restore Training Credits if Learner does not do so. If Workday cancels any other Course, Workday will restore Training Credits decremented from Purchaser,or will not charge Purchaser for Training Fees,for such Course.Workday is not responsible for any costs or expenses incurred by Purchaser or Learner in connection with any Workday-canceled Workday Training. 5. Miscellaneous a. Updates. Workday reserves the right to add, change, or discontinue Workday Training offerings from time to time without notice to Purchasers or Learners. Please consult the Training Catalog for the most current Workday Training offerings. Workday may modify these Training Terms from time to time in its sole discretion; provided the overall features and substance of the Workday Training program will not be materially decreased during the applicable Order Term. b. Privacy. Workday may provide Purchaser and Learners with notices, including notices regarding changes to these Training Terms, by email, regular mail, or postings in Workday Community or the Workday website. Workday may provide information about a Learner's training history to the applicable Purchaser and to subsequent Purchasers that hire or engage such Learner. Workday's Privacy Statement currently located at https://www.workday.com/en-us/privacy.html applies to Workday Training. Purchaser will obtain all necessary rights and permissions(including consent,where required)to provide Learner details to Workday so that it may invite them to participate in Workday Training. c. Order of Precedence. In the event of a conflict among these Training Terms, the applicable Order Form, the MSA or Partner Agreement, and any terms contained in Workday Community, as applicable, the order of priority is(1)the Order Form, (2)these Training Terms, (3)the MSA or Partner Agreements,as applicable, and (4)terms regarding Workday Training in Workday Community. d. Miscellaneous. Workday Training is not subject to any SLA and is not part of the Service.Workday Training is not covered under any Workday audit report or ISO Certification. Any audit activities and Customer information requests will be addressed in accordance with the optional Universal Customer Audit Program Order Form. 6. Definitions "Cancellation Notice Period" means (a)at least 7 full calendar days before Course start date, (b)within 24 hours of enrollment for Courses enrolled within 7 full calendar days of Course start date, or (c) at least 14 full calendar days before Course start date for Dedicated Training. "Course" means any Workday Training course listed in the Training Catalog or in the Workday Learning Center. "Downloadable Content" means the portions of Adoption Kit, Adaptive Administrator Training Kit, and VNDLY Administrator Training Kit that Workday permits a Learner to download for use as described herein. "Learner" means an individual employee, permitted independent contractor, or Authorized Party (for Customers only) of a Purchaser registered in the Workday Learning Center as a Learner under Purchaser's registered email domain. ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 5 of 7 workday. 433285- Confidential "Partner Agreement" means the agreement under which the Purchaser is participating in any Workday Partner Program and such participation provides access to Workday Training. "Purchaser" means a Customer or Partner that purchases Workday Training or is authorized to enroll Learners in Workday Training. "TC-Eligible Course" means the Workday Training eligible to be purchased with Training Credits as identified in the Training Catalog with the number of"Credits" required for purchase. "Training Catalog" means the applicable catalog of available Workday Training in Workday Community. "Training Content" means all Course materials (including, without limitation, eBooks; Downloadable Content; Course structure, look and feel, and descriptions) and all other material made available by Workday in connection with Workday Training, whether presented visually, audibly, electronically, or in printed form. "Training Credit" means prepaid credits redeemable for Workday Training in lieu of paying Training Fees. "Training Fee" means the fee (other than Training Credits) established by Workday from time to time for each Course. ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 6 of 7 rkd wo Y 433285- Confidential ADDENDUM B - BULK TRAINING CREDIT RATES The following rates apply to the bulk purchases of Training Credits made within any rolling 12-month period during the Order Term: Prepaid Training Credits Acquired Rate Per Training Credit 1-10 USD $ 800 11-25 USD $ 760 26-50 USD $ 735 51-75 USD $ 710 76-100 USD $ 685 101-249 USD $ 660 250+ USD $ 620 ©2023 Workday, Inc Order Form (Training)-City of Meridian Page 7 of 7 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Order Form #431530 for Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of$34,000.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Workday Human Resource Management Software Subscription, Training and Consulting Services for a Not-To-Exceed Amount of$2,654,401.00 Recommended Council Action: Approval of Main Subscription Agreement with Workday. Approval of Order Form 00433288.0 Ten Year Subscription for Workday Human Resource Management Software in the Not-To-Exceed Amount of$2,557,051 with $118,665.00 due in Fiscal Year 24 (January 29, 2024). Approval of Order Form #433285Workday Training in the Not-To-Exceed Amount of$63,350.00 Approval of Order Form #431530Delivery Assurance (Consulting Services) for the Not-To-Exceed Amount of$34,000.00 Background: These agreements are the result of Formal RFP #HR-2301-11371. Workday. Agreement#431530—Confidential ORDER FORM #431530 DELIVERY ASSURANCE (FIXED FEE) Customer Name City of Meridian ("Customer") Workday Entity Name Workday, Inc. ("Workday") 6110 Stoneridge Mall Rd., Pleasanton, CA 94588 MSA Effective Date See MSA Executed Herewith Order Effective Date The later of the dates beneath the parties' signatures on the MSA Signature Document Order Term End Date August 18, 2025 Currency USD Total Consulting Fees 34,000.00 Number of Prism Use Cases 2 Customer Contact Information Billing Contact Contact Name Dave Tiede - CIO Street Address 33 E Broadway Ave City, State, Zip Code Meridian, Idaho 83642-2619 Country United States Phone Phone: (208)489-0495 Email (Required) dtiede@meridiancity.org, accountspayable@meridiancity.org This agreement (along with the tables above and Addendum attached hereto, this "Document") is entered into as of the Order Effective Date listed above, and is subject to and governed by the primary Service subscription agreement(the"MSA")between the Workday customer listed above ("Customer")and the Workday entity listed above ("Workday"). In the event of a conflict between the terms of this Document and the terms of MSA, the terms of this Document shall prevail with respect to the subject matter hereof.All capitalized terms not otherwise defined herein shall have the same meaning as in MSA. This Document is only valid and binding on the parties when executed by both parties and is further subject to the additional terms in Addendum A attached hereto. Workday may extend the Order Term with respect to Workday's Delivery Assurance services without Customer's consent and at no additional cost to Customer,to the extent reasonably determined by Workday to be necessary or appropriate to perform the Delivery Assurance services. Consulting Services and Scope.This Document describes Workday's Delivery Assurance consulting services ("Delivery Assurance" or"DA")that Workday shall perform for Customer. Any service, deliverable, feature, or functionality not expressly identified in Addendum A is not in the scope of this Document. Fees and Payment. Workday will perform the Delivery Assurance on a fixed fee basis. The Total Consulting Fees as set forth above shall be invoiced per the Invoice Table below. The fixed fee amount does not include related travel and expenses. Expenses shall be invoiced on a monthly basis as incurred. Invoices are due in accordance with the MSA. All remittance advice and invoice inquiries can be directed to AccountsReceivable@Workday.com. ©2023 Workday, Inc. Page 1 of 4 Workday. Agreement#431530—Confidential Invoice Table Payment# Invoice Date Invoice Amount 1 Invoiced Upon Order Effective Date $ 8,500.00 2 Invoiced 90 days from Order Effective Date $ 8,500.00 3 Invoiced 180 days from Order Effective Date $ 8,500.00 4 Invoiced 270 days from Order Effective Date $ 8,500.00 Total Consulting Fees $34,000.00 Termination. Unless terminated in accordance with this Section, this Document automatically terminates upon the earlier of: (i)completion of the Delivery Assurance services provided hereunder, or(ii)the termination of the MSA. Either party may terminate this Document for cause on the same terms as it may terminate the MSA for cause. Upon receipt of any notice of termination, Workday shall immediately cease performance of the Delivery Assurance services and Customer shall pay Workday within thirty (30)days after the date of termination for all Delivery Assurance services performed by Workday (included partially completed services) and travel and living expenses incurred up to the cessation of such services. Notwithstanding any other provision to the contrary, termination or breach of this Document hereunder by either party for any reason shall not terminate nor give that party the right to terminate the MSA or any Order Forms thereto. ©2023 Workday, Inc. Page 2 of 4 Workday. Agreement#431530—Confidential ADDENDUM A ADDITIONAL TERMS— DELIVERY ASSURANCE 1. General As part of Workday's Delivery Assurance services, Workday shall validate that Customer's deployment of the Service, as performed by a Workday services partner ("Partner"), follows the Workday deployment methodology and configuration standards. Workday is not responsible for the acts or omissions of any Partner or Customer personnel hereunder. 2. Description of Delivery Assurance Services 2.1 Checkpoint Review. Partner's consultant(s) and project manager responsible for Customer's deployment of the Service (collectively, the "Partner Deployment Team") shall review the configured application (and applicable integrations and reports developed by the Partner Deployment Team or Workday)and provide output from applicable tools to the Workday team using a method specified by the Workday team.. 2.2 Project Management Reviews. (a)Stage Reviews.Workday shall review Partner's project planning documents drafted during the Plan stage and the cutover plans detailing Customer's transition to the Service to determine whether the defined scope, tasks, and timelines are reasonable and align to the Workday deployment methodology. (b) Periodic check-in calls. Workday shall conduct scheduled calls with the Partner Deployment Team and Customer to discuss the overall state of the deployment and determine if the project is continuing to meet expected timelines and activities. (c) Steering Committee. Workday shall participate in Steering Committee meetings. (d) Other Activities. Workday shall participate in additional project-related activities, such as project status meetings, as needed. 3. Conditions 3.1 The parties understand and agree that the reviews and other services provided under this Document shall be performed 100%offsite, unless expressly agreed by the parties in writing.Any onsite work shall be pre-agreed to by both parties in writing. 3.2 Customer is responsible for the timely coordination of its internal and Partner resources and consultants shall facilitate regular participation of the Workday team in regular Steering Committee meetings. If Customer's actions or responsibilities hereunder are delayed or impact Workday's ability to perform the services for any reason, Customer understands and agrees that Workday may delay services, a Change Order may be required, and additional fees may be due. 3.3 The fees due under this Document are based on the deployment scope described in this Document and only cover work performed during the Order Term.Any changes to the scope may impact both the time required to complete the reviews and the total Fees. If Customer desires any changes to the scope, the additional work shall be subject to a separate agreement between the parties. This Document is non-cancelable and Fees are non-refundable. 3.4 Neither the SLA nor Service Credits apply to this Order Form. ©2023 Workday, Inc. Page 3 of 4 Workday. Agreement#431530—Confidential 4. Ownership The recommendations, ideas, techniques, know-how, designs, programs, development tools, processes, integrations, enhancements, reviews, guidance, and other technical information provided or developed by Workday in the course of performing the activities contemplated by this Document, or co-developed by the parties hereunder, including all Intellectual Property Rights pertaining thereto are Workday Intellectual Property Rights and Workday Confidential Information. Workday reserves all rights in the content and related Intellectual Property Rights not expressly granted to Customer herein. 5. Warranty and Disclaimer This Document is for consulting services rather than the Service. Accordingly, the warranties and related remedies in the MSA regarding the Service are inapplicable. Instead, Workday warrants that it shall perform its obligations set forth in this Document in a professional and workmanlike manner. As Customer's exclusive remedy and Workday's sole liability for breach of the foregoing warranty, Workday shall correct deficiencies at no additional charge to Customer, provided Customer gives written notice to Workday which describes any deficiencies within thirty (30) days of the performance of the deficient services. In the event Workday is unable to correct the identified deficiencies after good-faith efforts and at a commercially reasonable cost,Workday shall refund Customer prorated amounts paid for the defective portion of the services provided under this Document. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THE AGREEMENT, EXCEPT AS EXPRESSLY PROVIDED HEREIN AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WORKDAY MAKES NO WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, AND SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF TITLE, NONINFRINGEMENT, MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES PROVIDED UNDER THIS DOCUMENT. ©2023 Workday, Inc. Page 4 of 4 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approval of Master Services Agreement and Statement of Work—Workday Deployment Services to Cognizant Technology Solutions U.S. Corporation for a Not-To-Exceed Amount of$967,436.00 C� fIEN .D L4,, MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Keith Watts, Procurement Meeting Date: January, 23, 2024 Presenter: Consent Estimated Time: N/A Topic: Approval of Master Services Agreement and Statement of Work-Workday Deployment Services to Cognizant Technology Solutions U.S. Corporation for a Not- To-Exceed Amount of$967,436.00 Recommended Council Action: Approval of Cognizant Master Services Agreement. Approval of Cognizant Statement of Work-Workday Deployment Services for the Not-To-Exceed Amount of$967,436.00 Background: These agreements are the result of Formal RFP #HR-2301-11371. DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 cognizant MASTER SERVICES AGREEMENT This Master Services Agreement (this "Agreement"), dated as of January 23, 2024, is made by and between City of Meridian, Idaho, with its principal office located at 33 East Broadway Avenue, Suite 106, Meridian, Idaho 83642, United States of America ("Client"), and Cognizant Worldwide Limited, a United Kingdom limited liability company with its principal office located at 280 Bishopsgate, Liverpool Street, London EC2M 4AG, United Kingdom ("CWW"or"Cognizant"). In addition, Cognizant Technology Solutions U.S. Corporation ("CTS US") shall execute this Agreement together with Cognizant solely for the purpose of acknowledging that CTS US is authorized to perform for Cognizant any Services to be provided to Client in the United States of America pursuant to a relevant Statement of Work (as defined below), which CTS US or another U.S. Affiliate may also execute for such purpose as provided in Section 1.1. For the purposes of this Agreement, Client and Cognizant may each be referred to as "Party" or, collectively, as the "Parties." The Parties, intending to be legally bound, hereby agree as follows: 1. SERVICES. 1.1 Services. Cognizant and Client will develop and enter into one or more statements of work incorporating a description of the specific services to be provided, each in a form mutually agreed by the Parties (a "Statement of Work" or "SOW"). Each Statement of Work will set forth, among other things, project scope, various project activities and tasks to be performed by the Parties, and roles and responsibilities of the Parties. Cognizant may provide to Client the following types of services as, and to the extent, described in each Statement of Work: (i)the management of certain business and IT operational services, which may be performed either onsite or from remote locations ("Managed Services"); (ii) certain consulting, development, integration and or other support services provided in addition to the Managed Services ("Professional Services"); and (iii) any other services described as Cognizant's obligation in a Statement of Work, (collectively the"Services"). In addition, Cognizant will provide to Client certain results or proceeds of the Services that are defined as deliverables in each Statement of Work (collectively, the "Deliverables"). Each Statement of Work shall specifically identify this Agreement and indicate that it is subject to the terms hereof and be executed by Client and Cognizant. Unless otherwise set forth herein or expressly identified in the SOW as a modification to a specified provision of this Agreement, to the extent there are any conflicts or inconsistencies between this Agreement and any Statement of Work, the provisions of this Agreement shall govern and control. Cognizant may engage any Affiliate (as hereinafter defined) of Cognizant to provide Services and Deliverables to Client and any Affiliates of Client for Cognizant under this Agreement. For SOWs executed in connection with work to be performed for Client in the United States of America, and solely to the extent that employees of a U.S.-domiciled Cognizant Affiliate who are foreign skilled workers are required for the provision of Services by Cognizant in connection with such SOW, such Cognizant Affiliate may also execute such SOW solely for the purpose of providing Services to Client for Cognizant. Any Affiliate of Cognizant may itself provide Services directly to Client and any Affiliates of Client under this Agreement by executing SOWs in its own name, exclusive of Cognizant, and only for the purposes of any such SOW(s), shall be considered "Cognizant" as that term is used in this Agreement. Any Affiliate of Client may enter into SOW(s)with Cognizant or any Affiliate of Cognizant and, only for the purposes of any such SOW(s), shall be considered "Client" as that term is used in this Agreement. As used herein, the term "Affiliate" means any entity that controls or is controlled by or is under common control with Cognizant or Client, as applicable, where "control" means possessing, directly or indirectly, the power to direct or cause the direction of the management, policies and operations of such entity, whether through ownership of voting securities, by contract or otherwise. CONFIDENTIAL INFORMATION 1 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 1.2 Deliverables and Acceptance. Deliverables, if any, under this Agreement will be as set forth under any SOW. Each SOW will describe, if applicable, the Deliverables that Cognizant is obligated to furnish to Client hereunder, the acceptance criteria for each of the Deliverables (the "Acceptance Criteria") and the completion criteria, if any, to signify completion of each phase of a project. Client shall review, evaluate and/or test, as the case may be, each of the Deliverables within the applicable time period set forth in a SOW (with respect to each Deliverable, the "Acceptance Period") to determine whether or not such Deliverable satisfies the applicable Acceptance Criteria in all material respects. If Client does not furnish a written notice to Cognizant specifying that a Deliverable has failed to satisfy its Acceptance Criteria in all material respects prior to the end of the Acceptance Period therefor and/or if Client commences using the Deliverables commercially or in a production environment, then Client will be deemed to have accepted such Deliverable. If any Deliverable fails to satisfy its Acceptance Criteria in any material respect, then Client will notify Cognizant in writing specifying the respects in which such Deliverable does not conform to the applicable Acceptance Criteria and what modifications are necessary to make it conform thereto. Thereafter, Cognizant shall use its diligent commercially reasonable efforts to modify such Deliverable to so conform and the Deliverable will be resubmitted for acceptance by Client. If, after repeated attempts, Cognizant is unable to remedy any non-conforming portion of any Deliverable, Client may terminate pursuant to Section 12.2 herein. 2. PROJECT SCHEDULE; CHANGES. 2.1 Project Schedule; Changes. Each Statement of Work will set forth the projected work effort and schedule applicable to the Services. All statements and agreements concerning time are based upon information available and circumstances existing at the time made, and each Statement of Work is subject to equitable adjustment upon any material change in such information or circumstances, the occurrence of an excusable delay (as provided for in Section 2.2 hereof) or upon modification of the scope, timing or level of work to be performed by Cognizant. Either Party will be entitled to propose changes. It is mutually acknowledged that any such change may affect the fees or charges ("Charges") payable to Cognizant and/or the project schedule. Neither Party shall have any obligation respecting any change until an appropriate change order or amendment to the applicable Statement of Work is executed and delivered by both Parties. 2.2 Excusable Delays and Failures. Cognizant will be excused from delays in performing, or from a failure to perform, hereunder to the extent that such delays or failures result from causes beyond Cognizant's reasonable control. Without limiting the generality of the foregoing, Client acknowledges that Client's failure or delay in furnishing necessary information, equipment or access to facilities, delays or failure by Client in completing tasks required of Client or in otherwise performing Client's obligations hereunder or under any Statement of Work and any assumption contained in a Statement of Work which is untrue or incorrect will be considered an excusable delay or excusable failure to perform hereunder and may impede or delay completion of the Services. Client further acknowledges that such delays or failures may result in additional charges for the Services. 3. PAYMENT. 3.1 Project Charges and Reimbursable Items. Client shall pay to Cognizant the Charges set forth in each Statement of Work, which such Charges shall be subject to adjustment by Cognizant annually unless otherwise expressly agreed in the applicable Statement of Work. Client will also reimburse Cognizant for all reasonable out-of-pocket travel, living and other ancillary CONFIDENTIAL INFORMATION 2 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant expenses paid or incurred by Cognizant in connection with the Services and any other reimbursable items set forth in each Statement of Work. Cognizant will have no obligation to perform any Services when any amount required to be paid by Client remains due and unpaid beyond the date such amount is due. Any suspension of Services by Cognizant as a result of Client's failure to make payment as required will extend the due dates of Deliverables and other Services to the extent impacted by such suspension or delay. 3.2 Invoices; Payments. Cognizant will invoice Client for all Charges and reimbursable items payable to Cognizant on a monthly basis or otherwise in accordance with the schedule set forth in the relevant Statement of Work as such payments are due. Client will pay the invoiced amount in full within thirty (30) days of the date of each invoice, without deduction, setoff, defense or counterclaim for any reason; provided that the Client may withhold amounts disputed reasonably and in good faith pending resolution of such dispute. Client will pay interest, at a rate equal to the lesser of 1.5% per month (or part thereof) or the maximum legal rate permitted, on the amount shown on any invoice that is paid later than thirty (30) days after the date of the invoice, other than such amounts that are disputed in such good faith during the pendency of the relevant dispute. All amounts hereunder will be invoiced and paid in United States Dollars unless otherwise set forth in an applicable SOW. 3.3 Taxes. All Charges are exclusive of taxes. Client shall pay amounts equal to any federal, state or local sales, use, excise, privilege, value added, goods and services or other taxes, duties, imposts, levies or similar assessment relating to the Services and Deliverables provided by Cognizant hereunder, exclusive of taxes based on Cognizant's net income or net worth. Client and Cognizant agree to cooperate on any tax matters arising from the provision of the Services and Deliverables under this Agreement. Both Parties agree to provide reasonable assistance to the other in order to mitigate any taxes applicable to the Services and Deliverables provided to Client or to payments made pursuant to this Agreement with respect to the Services and Deliverables. 4. OBLIGATIONS OF THE PARTIES. 4.1 Working Environment. For any Services to be provided by Cognizant at any of Client's sites, Client shall provide Cognizant's personnel with (i) access to and use of Client's facilities and relevant information, including software, hardware and documentation; and (ii) assistance to such personnel in a timely manner by promptly correcting any hardware or software problems that would affect the performance of Services; and (v) any other items set forth in each Statement of Work. 4.2 Client's Personnel Commitment. Client will ensure that all Client personnel who may be necessary or appropriate for the successful implementation of the Services will, on reasonable notice, (i) be available to assist Cognizant's personnel by answering business, technical and operational questions and providing requested documents, guidelines and procedures in a timely manner; (ii) participate in the Services as outlined in the Statement of Work; (iii) participate in progress and other Service related meetings; (iv) contribute to software and system testing; and (v) be available to assist Cognizant with any other activities or tasks required to complete the Services in accordance with the Statement of Work. 4.3 Export Control. Client agrees to notify Cognizant of any requirements for Deliverables or any other technology, technical data or information to which Cognizant will have access as a result of the Services that, in any case, will subject the Deliverables or the other technology, CONFIDENTIAL INFORMATION 3 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 itcognizant technical data or information to control under applicable export regulations under any classification other than EAR99 (or its non-U.S. equivalent) and, in such event, Client will (i) identify to Cognizant the applicable regulations (e.g. the United States Export Administration Regulations ("EAR") or the International Traffic in Arms Regulations ("ITAR")) and classifications (e.g. ECCN) and (ii) follow such guidelines as Cognizant may communicate to Client that reasonably are required to avoid violations. Each Party acknowledges and agrees that to the extent that any tangible or intangible technical data provided under this Agreement is subject to US export laws and regulations, such Party will not use, distribute, transfer, or transmit technical data provided by the other Party under this Agreement except in compliance with US export laws and regulations. Notwithstanding the foregoing, Client agrees that it will not provide Cognizant with any technology, technical data or information that is subject to control under the ITAR. In the event that Client wishes to provide Cognizant with ITAR-controlled technology, technical data or information, Client will notify Cognizant in writing of such intent, and the Parties agree to cooperate to determine the appropriate agreements and controls, if any, required before Client makes such disclosure. 4.4 FCPA. Neither Party shall take any action in connection with the performance of its obligations under this Agreement that violates the Foreign Corrupt Practices Act, as amended, and the rules and regulations thereunder in any manner that has a material adverse impact on the other Party. To the extent that any of the Services or Deliverables cannot be performed or provided without violation of any law, regulation, or other control, then Cognizant shall not be obligated to provide the same and the applicable Statement of Work shall be amended accordingly. 4.5 Work Authorization/HR Compliance/Relationship Matters. In the event that it is necessary for Cognizant to obtain visas or work permits for Cognizant personnel, Client will cooperate with Cognizant by taking all reasonably necessary actions to facilitate Cognizant's efforts, including, but not limited to, providing, and hereby consents to Cognizant providing to immigration authorities, documentation indicating the nature and location of the work to be performed, the necessity of the work to be performed, and other documentation as may be reasonably required and related to this Agreement (including the existence and terms of this Agreement and the identity of the Parties hereto), and posting such notices as may be legally required (including any legally required notice posting at Client sites from which the parties contemplate services being provided by Cognizant personnel who are foreign skilled workers). Notwithstanding anything herein to the contrary, Client hereby authorizes Cognizant to use Client's name and/or logo to internally (within Cognizant) or externally reference to Client as a Cognizant customer and to describe the services provided to Client. 5. OWNERSHIP. 5.1 Ownership of Developed IP. Unless otherwise agreed in an SOW, Cognizant agrees that, upon Client's payment in full, the software or other works of authorship developed by Cognizant or its Affiliates specifically for Client as a Deliverable or a part of a Deliverable, as set forth in a Statement of Work ("Developed IP") shall be the property of, and ownership shall vest in, Client. Developed IP does not include Cognizant Confidential Information, Cognizant Proprietary Intellectual Property (as defined below), any Third Party Items, or any derivative of the foregoing, that may be incorporated into a Deliverable. Cognizant agrees to take, at Client's cost and expense, all actions requested by Client which are reasonably necessary to assure the conveyance to Client of the foregoing rights to the Developed IP. CONFIDENTIAL INFORMATION 4 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 5.2 Residual Rights. Notwithstanding anything to the contrary herein, Cognizant, Cognizant Affiliates, and their respective employees and agents shall be free to use and employ any Residual Information. "Residual Information" means the general knowledge, ideas, know-how, experience, and techniques that would be retained in the unaided memory of an ordinary person skilled in the art, not intent on appropriating the proprietary information of the disclosing party. Nothing in this paragraph, however, shall be deemed to grant a license under Client's registered intellectual property rights. 5.3 Cognizant Proprietary Intellectual Property. Client acknowledges that Cognizant personnel may utilize proprietary software, methodologies, tools, specifications, drawings, sketches, models, samples, records, documentation, works of authorship, creative works, ideas, know-how, research results, data or other materials which have been or are originated, developed, licensed, purchased, or acquired by Cognizant or its Affiliates or subcontractors (collectively, "Cognizant Proprietary Intellectual Property"); which constitutes Cognizant Confidential Information. Client agrees that Cognizant Proprietary Intellectual Property and Residual Information, any derivatives of Cognizant Proprietary Intellectual Property or Residual Information, is the sole property of Cognizant(or its licensors) and that Cognizant(or its licensors) will retain sole and exclusive title to and ownership thereof. If any Cognizant Proprietary Intellectual Property owned by Cognizant is embedded in a Deliverable, Cognizant grants to Client a worldwide, royalty free, non-exclusive, transferable, perpetual license to use, execute and perform such Cognizant Proprietary Intellectual Property as a functional element of the applicable Deliverable, subject to any additional terms or limitations set forth in the applicable Statement of Work, and provided that no portion of the Cognizant Proprietary Intellectual Property is separated or unbundled from the applicable Deliverables or used as a stand-alone product or development tool. Except as expressly provided in the foregoing sentence, nothing contained in this Agreement or otherwise shall be construed to grant to Client any right, title, license or other interest in, to or under any Cognizant Proprietary Intellectual Property (whether by estoppel, implication or otherwise). Any license to Cognizant Proprietary Intellectual Property that is not embedded in Deliverables or that is commercially available will be pursuant to a separate license agreement between Client and Cognizant (or its licensor). 5.4 Client Provided IP and Third Party Items. Client grants Cognizant and its Subcontractors a non-exclusive, paid-up license to access, use, execute, reproduce, distribute, and prepare derivative works of Client software and/or third party software licensed to Client as reasonably required to perform Services. Cognizant shall obtain Client's prior written consent before embedding in Deliverables or installing in Client's environment any proprietary third party tools or applications. If any third party tools, applications, utilities and cloud infrastructure are distributed, resold, or provided to Client in connection with this Agreement (collectively, "Third Party Items"), such Third Party Items shall be provided AS-IS and may be made available to Client under a separate agreement between Client and the licensor of the Third Party Item or made available to Client by Cognizant under a separate agreement or pass-through terms set forth in an SOW, which shall apply to the relevant Third Party Item(s) in lieu of any of the terms of this Agreement. Notwithstanding anything to the contrary herein, Client's use of each open-source component incorporated by Cognizant into a Deliverable will be governed by, and is subject to the terms and conditions of the applicable open-source license. 5.5 Installation of Tools. Cognizant may use certain Cognizant owned or licensed Tools (the "Tools"), including those set forth in the applicable SOW in connection with its performance of the Services. The Tools are Cognizant Proprietary Intellectual Property and are not part of any Deliverable. As between Cognizant and Client, Cognizant is the sole owner of the Tools, together with all modifications, enhancements and changes to the Tools and the information generated by CONFIDENTIAL INFORMATION 5 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant any of the foregoing. To the extent permitted by Client, Cognizant may install such onto Client's systems solely for performance of the applicable Services. Only Cognizant may install, configure, control, or grant access to the Tools. Client agrees that Cognizant may uninstall and remove the Tools at any time, and that the consent set forth in this paragraph is not a software license or subscription agreement. Cognizant will use the Tools as installed on Client's systems solely to perform the Services for Client. 5.6 CONFIDENTIAL INFORMATION. 5.7 Confidentiality Obligations. For a period of three (3) years from the date of disclosure of the applicable Confidential Information (as hereinafter defined), Client and Cognizant shall each (i) hold the Confidential Information of the other in trust and confidence and avoid the disclosure or release thereof to any other person or entity by using the same degree of care as it uses to avoid unauthorized use, disclosure, or dissemination of its own Confidential Information of a similar nature, but not less than reasonable care, and (ii) not use the Confidential Information of the other Party for any purpose whatsoever except as expressly contemplated under this Agreement or any Statement of Work. Except with the express written consent of the other Party, each Party shall disclose the Confidential Information of the other Party only to those of its and its affiliates' employees, officers, directors, subcontractors, agents or representatives having a legitimate need to know the information for the purposes of this Agreement ("Representatives") and shall take all reasonable precautions to ensure that such Representatives comply with the provisions of this Section 6.1. 5.8 Definition. The term "Confidential Information" shall mean any and all information or proprietary materials other than Personal Information (as defined in Exhibit A attached hereto) (in every form and media) not generally known in the relevant trade or industry and which has been or is hereafter disclosed or made available by either Party(the "disclosing party")to the other(the "receiving party") in connection with the efforts contemplated hereunder, including (i) all trade secrets, (ii) existing or contemplated products, services, designs, technology, processes, technical data, engineering, techniques, methodologies and concepts and any information related thereto, and (iii) information relating to business plans, sales or marketing methods and customer lists or requirements. 5.9 Exceptions. The obligations of either Party under Section 6.1 will not apply to information (other than Personal Information) that (i) was in the receiving party's possession at the time of disclosure and without restriction as to confidentiality, (ii) at the time of disclosure is generally available to the public or after disclosure becomes generally available to the public through no breach of agreement or other wrongful act by the receiving party, (iii) has been received from a third party without restriction on disclosure and without breach of agreement by the receiving party, or (iv) is independently developed by the receiving party without regard to the Confidential Information of the disclosing party. In addition, the receiving party may disclose Confidential Information as required to comply with binding orders of governmental entities that have jurisdiction over it; provided that the receiving party (a) gives the disclosing party reasonable written notice to allow the disclosing party to seek a protective order or other appropriate remedy, (b) discloses only such Confidential Information as is required by the governmental entity, and (c) uses commercially reasonable efforts to obtain confidential treatment for any Confidential Information so disclosed. CONFIDENTIAL INFORMATION 6 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 6. DATA PROTECTION 6.1 Data Protection. If and to the extent that the Services require Cognizant to process Client's Personal Information, the Parties shall abide by the terms set forth under Exhibit A attached hereto. 7. INDEMNIFICATION. 7.1 Intellectual Property Rights Indemnity. Cognizant agrees to indemnify and hold harmless the Client (the "indemnified party") from and against any costs and damages awarded against the indemnified party by a court pursuant to a final judgment as a result of, and defend the indemnified party against, claims of infringement of a U.S. patent or registered copyright or misappropriation of any trade secret related to a Deliverable. 7.2 Assumption of liability. Notwithstanding anything contained herein to the contrary, Client's liability is at all times herein strictly limited and controlled by the provisions of the Idaho Tort Claims Act, as now or hereafter amended. Nothing herein shall be deemed a waiver of any privilege, immunity, protection or defense afforded to Client as a political subdivision of the State of Idaho, under the Idaho Constitution, the Idaho Tort Claims Act, or any other applicable law. 7.3 Intellectual Property Rights Exclusions. Cognizant shall have no obligation under Section 8.1 or other liability for any infringement or misappropriation claim resulting or alleged to result from: (i) modifications made other than by Cognizant, (ii) use of the Deliverables other than for Client's internal purposes or in combination with any equipment, software or material not approved or provided by Cognizant, (iii) Client's use or incorporation of materials not provided by Cognizant, (iv) the instructions, designs or specifications provided or approved by Client; (v) any software or other materials furnished by any third party; or (vi) Client's continuing the allegedly infringing activity after being notified thereof or after being informed and provided with modifications that would have avoided the alleged infringement. 7.4 Infringement Remedies. In the event of an infringement or misappropriation claim as described in Section 8.1 above arises, or if Cognizant reasonably believes that a claim is likely to be made, Cognizant, at its option and in lieu of indemnification, may: (i) modify the applicable Deliverables so that they become non-infringing but functionally equivalent; or (ii) replace the applicable Deliverables with material that is non-infringing but functionally equivalent; or(iii)obtain for Client the right to use such Deliverables upon commercially reasonable terms; or (iv) remove the infringing or violative Deliverables and refund to Client the fees received for such Deliverables that are the subject of such a claim based on a five (5)year straight line depreciation. This Section 8 sets forth the exclusive remedy and entire liability and obligation of each Party with respect to intellectual property infringement or misappropriation claims, including patent or copyright infringement claims and trade secret misappropriation. 7.5 Indemnification Procedures. The obligations to indemnify, defend and hold harmless set forth above in this Section 7 will not apply to the extent the indemnified party was responsible for giving rise to the matter upon which the claim for indemnification is based and will not apply unless the indemnified party (i) promptly notifies Cognizant of any matters in respect of which the indemnity may apply and of which the indemnified party has knowledge; (ii) gives Cognizant full opportunity to control the response thereto and the defense thereof, including any agreement relating to the settlement thereof, provided that Cognizant shall not settle any such claim or action without the prior written consent of the indemnified party; and (iii) cooperates with Cognizant, at Cognizant's cost and expense in the defense or settlement thereof. The indemnified party may CONFIDENTIAL INFORMATION 7 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant participate, at its own expense, in such defense and in any settlement discussions directly or through counsel of its choice on a monitoring, non-controlling basis. 8. WARRANTY. 8.1 Limited Warranty. Cognizant warrants the following: 8.1.1 the applicable Services rendered hereunder will be performed by qualified personnel; 8.1.2 the Professional Services performed will substantially conform to any applicable requirements set forth in the Statement of Work for a period of thirty (30) days (the "Warranty Period") following performance of such Professional Services; and 8.1.3 during the Warranty Period, the Deliverable(s) will materially conform to the corresponding product specifications set forth in the applicable Statement of Work for such Deliverable. 8.2 Remedies. Cognizant does not warrant that any Deliverable will operate uninterrupted or error-free, provided that Cognizant shall remain obligated pursuant to this Section 9. In the event that any Deliverable or Service fails to conform to the foregoing warranty in any material respect, the sole and exclusive remedy of Client will be for Cognizant, at its expense, to promptly use commercially reasonable efforts to cure or correct such failure. The foregoing warranty is expressly conditioned upon (i) Client providing Cognizant with prompt written notice of any claim thereunder prior to the expiration of the applicable Warranty Period, which notice must identify with particularity the non-conformity; (ii) Client's full cooperation with Cognizant in all reasonable respects relating thereto, including, in the case of modified software, assisting Cognizant to locate and reproduce the non-conformity; and (iii) with respect to any Deliverable, the absence of any alteration or other modification of such Deliverable by any person or entity other than Cognizant. 8.3 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 9.1, COGNIZANT DOES NOT MAKE OR GIVE ANY REPRESENTATION OR WARRANTY OR CONDITION OF ANY KIND, WHETHER SUCH REPRESENTATION, WARRANTY, OR CONDITION BE EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY, QUALITY, OR FITNESS FOR A PARTICULAR PURPOSE OR ANY REPRESENTATION, WARRANTY OR CONDITION FROM COURSE OF DEALING OR USAGE OF TRADE. 8.4 Responsibility of Client. In the event that Client asserts any claim for warranty services hereunder and such claim relates to any matter that is determined not to be Cognizant's responsibility hereunder (including any problem with Client's third party vendors, Client's computer hardware or software that was not caused by any Services performed by Cognizant), Client will be responsible to pay Cognizant for all reasonable costs incurred for all evaluation, correction or other services performed by Cognizant relating to such claim on a time and materials basis at Cognizant's then standard billing rates. 9. LIMITATION OF LIABILITY AND REMEDIES. 9.1 Exclusion of Damages. In no event shall either Party be liable to the other Party or any other person or entity for any lost profits, special, exemplary, indirect, incidental, consequential or punitive damages or liabilities, or for any costs (including transition costs) associated with procuring substitute or replacement services, of any kind or nature whatsoever (collectively, "Indirect Damages"), whether in an action based on contract, warranty, strict liability, tort or CONFIDENTIAL INFORMATION 8 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant otherwise, even if such Party has been informed in advance of the possibility of such Indirect Damages or such Indirect Damages could have been reasonably foreseen by such Party. 9.2 Total Liability. In no event shall Cognizant's liability to Client or any other person or entity arising out of or in connection with this Agreement or the Services exceed, in the aggregate, the total fees paid by Client to Cognizant for the particular Service or Deliverable with respect to which such liability relates (or in the case of any liability not related to a particular portion of the Services, the total fees paid by Client to Cognizant under the applicable Statement of Work) in the twelve (12) month period preceding the last act or omission giving rise to any such liability, whether such liability is based on an action in contract, warranty, strict liability or tort (including, without limitation, negligence) or otherwise. The limitations specified in this Section 10 will survive and apply even if any limited remedy specified in this Agreement is found to have failed of its essential purpose. 10. EMPLOYEES. 10.1 No Employee Relationship. Neither Party's personnel shall be deemed to be employees of the other Party. Each Party and its Affiliates shall be solely responsible for the payment of all compensation to its employees, including provisions for employment taxes, workmen's compensation and any similar taxes associated with employment of its personnel. A Party's employees shall not be entitled to any benefits paid or made available by the other Party to its employees. 10.2 Non-Solicitation Obligations. During the term hereof and for a period of twelve (12) months thereafter, neither Party shall, directly or indirectly, solicit for employment in a substantially similar role or employ, or accept substantially similar services provided by, (i) any employee of the other Party (including employees of Cognizant's Affiliates) that was materially involved in the performance of Services hereunder; or (ii) any former employee of the other Party (including former employees of Cognizant's Affiliates)who was materially involved in the performance of the Services. 10.3 Subcontractors and Third-Party Providers. In addition to the right to engage Affiliates to provide Services as specified hereunder, Cognizant may engage non-Affiliate third parties which will be responsible for providing a portion of the Services that Cognizant provides to Client (such as field services and end user support)where such services are not dependent on a product being provided by such third party ("Subcontractors"), provided that such Subcontractors have executed appropriate confidentiality agreements with Cognizant. Cognizant may also (i) engage vendors providing equipment or software (and services in support of such equipment or software) to support the provision of Services and/or(ii) subcontract for third party services or products that are not principally dedicated to performance of Services for the Client, which are not material to a function constituting a part of the Services, do not result in a material change in the way Cognizant conducts its business, or are composed of small scale temporary labor (collectively, "Third Party Providers"). For the avoidance of doubt, Third Party Providers shall not be deemed "Subcontractors" as such term is defined under this Section 11.3. Cognizant may engage such Third Party Providers pursuant to such Third Party Providers' standard terms and conditions. Client shall have an opportunity to review and may agree in writing to be bound by the Third Party Providers' standard terms and conditions to the extent necessary, if at all, for Client to (iii) be able to use of the relevant Third Party Provider's product or services in connection with its receipt of the Services and/or(iv) make use of any of the Services supported by such Third Party Provider's product/services. No engagement of Subcontractors or Third Party Providers hereunder will relieve Cognizant from any of its obligations under this Agreement. CONFIDENTIAL INFORMATION 9 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 10.4 Nondiscrimination. To the extent applicable to Services under this Agreement, Cognizant shall abide by the requirements of 41 C.F.R. §§ 60-1.4(a), 60-300.5(a) and 60- 741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. 11. TERM AND TERMINATION. 11.1 Term. The Agreement is effective as of the date on the Agreement and shall continue in effect for an initial term ending three years thereafter. The Agreement shall thereafter continue in effect for successive one-year terms, unless not later than sixty (60) days prior to the end of the then-current term, either party shall notify the other that the Agreement shall expire, in which event the Agreement shall expire on the last day of the then-current term (except with respect to any Statement of Work for which the term set forth in such Statement of Work has not yet been completed, which Statement of Work shall continue until expiration or termination). 11.2 Termination or Suspension. This Agreement may be terminated in whole or in part by either Party(the"non-breaching party") upon written notice to the other Party if any of the following events occur by or with respect to such other Party (the "breaching party"): (i) the breaching party commits a material breach of any of its obligations hereunder and fails to cure such breach within thirty (30) days after receipt of notice of such breach or fails to reach an agreement with the non- breaching party regarding the cure thereof; or(ii) any insolvency of the breaching party, any filing of a petition in bankruptcy by or against the breaching party, any appointment of a receiver for the breaching party, or any assignment for the benefit of the breaching party's creditors. In addition to any right to terminate as provided in this Agreement, the Parties agree that in connection with any dispute for which Client withholds the payment of charges pursuant to this Agreement, if the total amount being disputed (other than amounts in dispute resulting from clear billing errors of Cognizant), plus any amount that is undisputed but past due and any interest that has accrued thereon, exceeds the amount of fees billed by Cognizant in the then-prior three-month period (the "Disputed Amount"), Cognizant may, without liability to Client or its Affiliates, with at least 30 days' prior written notice to Client, suspend the further delivery of Services that are not paid for in advance until all payment disputes are resolved using the dispute resolution process set forth in this Agreement. If Client pays the Disputed Amount, Cognizant shall promptly recommence performance of the Services and all Cognizant timing obligations and delivery commitments under this Agreement and/or each applicable SOW shall be extended by the number of days between the date of suspension and the date Cognizant recommences performance of the relevant Services. 11.3 Payment upon Termination. Upon termination, Cognizant will be entitled to recover payment for all Services rendered through the date of termination (including for work in progress), and in the event of termination of this Agreement, in whole or in part, by either Party pursuant to this Section 12, Cognizant will also be entitled to recover those reasonable costs incurred in anticipation of performance of the Services to the extent they cannot reasonably be eliminated. 11.4 Survival. In the event of termination or upon expiration of this Agreement, Sections 3, 5, 6, 8, 9 (subject to the expiration of any warranty period), 10, 11, 12, and 13 hereof will survive and continue in full force and effect. CONFIDENTIAL INFORMATION 10 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 12. MISCELLANEOUS. 12.1 Nonappropriation. Cognizant acknowledges that Client is a governmental entity, and the validity of this Agreement is based upon the availability of public funding under the authority of its statutory mandate. Notwithstanding anything in this Agreement to the contrary, Client's obligations under this Agreement to provide payment to Cognizant as described herein shall be subject to and dependent upon appropriations being made by Client's City Council for such purpose. The officer or administrator charged with the responsibility of preparing the Information Technology Department shall include in its proposed budget the amount noted herein for each year in which this Agreement is in effect. 12.2 Governing Law. This Agreement will be governed by the laws of the State of Idaho, without reference to the principles of conflicts of law. The Parties acknowledge and agree that this Agreement relates solely to the performance of services (not the sale of goods) and, accordingly, will not be governed by the Uniform Commercial Code of any State having jurisdiction. In addition, the provisions of the Uniform Computerized Information Transaction Act and United Nations Convention on Contracts for the International Sale of Goods shall not apply to this Agreement. 12.3 Dispute Resolution. 12.3.1 Informal Negotiations. In the event of any dispute, controversy, or claim of any kind arising out of or relating in any way to this Agreement or the breach thereof (each a "Dispute"), prior to filing a notice of arbitration, the Party claiming a Dispute shall send a written notice to the other Party describing the basis for the Dispute and the requested remedy, and inviting the other Party to have its executive confer with a named executive of the claiming party to attempt to negotiate a resolution. The claiming Party may file the notice of arbitration in accordance with the Rules (defined below) after the executive conference is completed, if the invitation to confer is declined, or if, within ten (10) business days after the Dispute notice is delivered, there is no response to the invitation or the Parties are unable to schedule the conference. 12.3.2 Arbitration. Subject only to Section 13.2.4 below, any Dispute that is not settled through the negotiation process required under Section 13.2.1, shall be settled by final and binding arbitration administered by the International Centre for Dispute Resolution under the International Dispute Resolution Procedures — International Arbitration Rules (available at WWW.ICDR.ORG) (the "Rules"). The Parties waive any right to mediate a Dispute and any mediation provisions contained in the Rules shall not apply. 12.3.3 Arbitration Process. In-person hearings or meetings with the arbitrator(s) shall be held in Meridian, Idaho and the seat of the arbitration shall be Meridian, Idaho. The sole arbitrator, or the presiding arbitrator in the case of a three-arbitrator panel, shall either be a retired judge or a lawyer with at least ten (10) years of experience in information technology matters. Each award shall include written findings of fact and conclusions of law and shall be final and binding, except that if the arbitration is conducted by a single arbitrator and US$10,000,000 or more in damages are awarded against a Party(exclusive of interest, attorneys'fees, and arbitration fees and costs), that Party may appeal the award to a panel of three arbitrators pursuant to the Optional Appellate Arbitration Rules of the American Arbitration Association. CONFIDENTIAL INFORMATION 11 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 itcognizant The existence of a Dispute or the content or result of any award shall constitute the Confidential Information of both parties and the parties shall require that the arbitrator of any Dispute be bound to maintain the confidentiality of such Confidential Information. All informal and formal negotiations between the Parties regarding a Dispute shall be treated as compromise and settlement negotiations under applicable rules of evidence and no written or oral statements of position or offers of settlement made during the informal or formal Dispute resolution procedures shall be offered into evidence for any purpose, or constitute an admission or waiver of rights by either Party. 12.3.4 Access to Courts. Either Party may at any time apply to a court with appropriate jurisdiction only to (a) seek interim or provisional relief necessary to protect its rights or property pending the resolution of a Dispute in accordance with these procedures, including injunctive relief and specific performance, or (b) enter or enforce any final and binding arbitration award. 12.4 Binding Effect and Assignment. Neither Party may assign or otherwise transfer any of its rights, duties or obligations under this Agreement without the prior written consent of the other Party, except either Party may, upon prior written notice to the other Party (but without any obligation to obtain the consent of such other Party), assign this Agreement or any of its rights hereunder to any Affiliate of such Party, or to any entity who succeeds (by purchase, merger, operation of law or otherwise) to all or substantially all of the capital stock, assets or business of such Party, if such entity agrees in writing to assume and be bound by all of the obligations of such Party under this Agreement. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and permitted assignees. 12.5 No Third Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any person other than the Parties and their respective successors and permitted assigns. 12.6 Notices. All notices required by this Agreement will be given in writing to the other Party and delivered by registered mail, international air courier, or the equivalent. Notices will be effective when received as indicated on the facsimile, registered mail, or other delivery receipt. All notices will be given by one Party to the other at its address stated on the first page of this Agreement unless a change thereof previously has been given to the Party giving the notice. 12.7 Amendments and Waivers. This Agreement may be modified only by a written amendment executed by duly authorized officers or representatives of both Parties. No waiver by either Party of any right or remedy hereunder shall be valid unless the same shall be in writing and signed by the Party giving such waiver. No waiver by either Party with respect to any default, misrepresentation, or breach of warranty or covenant hereunder shall be deemed to extend to any prior or subsequent default, misrepresentation, or breach of warranty or covenant hereunder or affect in any way any rights arising by virtue of any prior or subsequent such occurrence. 12.8 Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, then such provision shall be severed from this Agreement and the remaining provisions will continue in full force. 12.9 Counterparts. This Agreement and each Statement of Work may be executed in several counterparts and by facsimile signature, each of which will be deemed an original, and all of which taken together will constitute one single agreement between the Parties with the same effect as if all the signatures were upon the same instrument. A telecopy signature shall be as legally effective as an original signature. CONFIDENTIAL INFORMATION 12 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 12.10 Entire Agreement.This Agreement and all Statements of Work attached hereto constitute the complete and exclusive statement of the agreement between the Parties and supersede all proposals, oral or written, and all other prior or contemporaneous communications between the Parties relating to the subject matter herein. 12.11 Press Releases and Announcements. Either Party may make any public disclosure it believes in good faith is required by applicable law, regulation or stock market rule (in which case the disclosing party shall use reasonable efforts to advise the other Party and provide it with a copy of the proposed disclosure prior to making the disclosure). 12.12 Headings. The section headings contained in this Agreement are inserted for convenience only and shall not affect in any way the meaning or interpretation of this Agreement. 12.13 Consents and Approvals. Except where expressly provided as being in the discretion of a Party, where approval, acceptance, consent or similar action by either Party is required under this Agreement or the applicable Statement of Work, such action shall not be unreasonably withheld or delayed. 12.14 State of Idaho requirements. The following provisions are required by the State of Idaho. The inclusion of these provisions in this Agreement does not indicate Client's support or opposition to these provisions nor agreement by Client that these clauses are relevant to the subject matter of this Agreement. Rather, these provisions are included solely to comply with the laws of the State of Idaho. 1. Anti-Boycott Against Israel Act. Pursuant to Idaho Code § 67-2346, Cognizant certifies that Cognizant is not currently engaged in, and will not for the duration of this Agreement engage in, a boycott of goods or services from Israel or territories under Israel's control. The terms "company" and "boycott Israel" shall have the meanings ascribed to them in Idaho Code § 67-2346. 2. Contract with company owned or operated by the government of China prohibited. Pursuant to Idaho Code § 67-2359, Cognizant certifies that Cognizant is not a company currently owned or operated by the government of China and will not for the duration of this Agreement be owned or operated by the government of China. The terms "company" and "government of China" shall have the meanings ascribed to them in Idaho Code § 67-2359. IN WITNESS WHEREOF, Cognizant and Client have caused this Agreement to be signed and delivered by their duly authorized officers, all as of the date first herein above written. COGNIZANT WORLDWIDE LIMITED CITY OF MERIDIAN, IDAHO DocuSigned by: Signature:�Navissa (9wun Signature: e�eePsseseseesr... Narissa Owen Print Name: Print Name: Robert E. Simison Title: Authorized Person Title: Mayor 1-23-2024 1/11/2024 Attest: Chris Johnson, City Clerk 1-23-2024 Solely for the purpose of acknowledging that CTS US may perform local services in the3 United States of America in accordance with Section 1.1: CONFIDENTIAL INFORMATION DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant COGNIZANT TECHNOLOGY SOLUTIONS U.S. CORPORATION b: Signature: FDol"Sig"Id 6+S ,6 u s Print Name: Douglas Tones Title: Authorized Signatory 1/11/2024 CONFIDENTIAL INFORMATION 14 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant EXHIBIT A DATA PROTECTION AGREEMENT This Data Protection Agreement (this "DPA"), is entered into by and between Cognizant Worldwide Limited (collectively with its Affiliates, "Cognizant") and City of Meridian, Idaho ("Client") (each a "Party" and collectively, "Parties"), pursuant to the terms and conditions of the Master Services Agreement (the "Agreement") effective January 23, 2024 between the Parties. General Data Protection Terms 1. Introduction. 1.1. Order of Precedence. This DPA is part of the Agreement, and the terms of this DPA are in addition to, and not in lieu of, the terms in the Agreement. Other than with respect to the limitations of liability set forth in the Agreement, which shall govern and control in all cases, the terms of this DPA shall prevail over any conflicting terms in the Agreement's other sections. 2. Definitions. 2.1. In this DPA: a. "Access" or "Accessing" means to access, view, alter, use, process, transfer, store, host, disclose, erase, destroy, or dispose of Protected Data, and includes any operation or set of operations performed upon Protected Data, whether or not by automated means. b. "Applicable Laws" means the privacy, data security, and data protection laws, directives, regulations, orders, and rules in the jurisdiction(s) applicable to the Cognizant and/or the Services provided under the Agreement. c. "Applicable Standards" means government standards, industry standards, and commercially reasonable practices related to privacy, data security or data protection that are applicable to Cognizant and the Services provided under the Agreement, or such other standards as otherwise agreed to by the Parties and specifically set forth in an applicable Statement of Work or other written agreement. d. "Authorized Person(s)" means the individual(s) to whom Client or Cognizant has granted Access to Protected Data. e. "Employee Personal Data" means the Personal Information of the personnel of Cognizant, Cognizant's Affiliates, or Cognizant subcontractors or other representatives. f. "European Data Protection Legislation" means: Regulation 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of Personal Data and on the free movement of such data, and repealing Directive 95/46/EC ("General Data Protection Regulation"), including any applicable delegated acts adopted by the European Commission and any CONFIDENTIAL INFORMATION 15 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 cognizant applicable national legislation made under or otherwise adopted by member states of the EEA (defined below), Switzerland, or the UK pursuant to specific rights or powers contained within the General Data Protection Regulation and all other applicable legislation in the EEA, Switzerland, and the UK relating to the protection of Personal Information. g. "include" or"including" means including but not limited to. h. "Personal Data" means: any information relating to an identified or identifiable natural person; an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person. i. "Personal Information" means: (i) information relating to an identified or identifiable individual in any form or medium; (ii) information related to an identified or identifiable individual that is protected under Applicable Law (including Personal Data); or (iii) information that is not specifically about an identified or identifiable individual but,when combined with other information, may identify an individual. In the event that the definition of Personal Information in this DPA is inconsistent with a definition of Personal Data, Personal Information, or similar concept under an Applicable Law, then the definition of such concept under the Applicable Law shall prevail solely to the extent of the inconsistency. j. "Protected Data" means the Personal Information to which Client has granted Cognizant access for the performance of Cognizant's obligations under the Agreement. k. "Security Incident" means the unauthorized or unlawful destruction, loss, alteration, or disclosure of Protected Data caused by Cognizant's breach of this DPA. Security Incidents will not include unsuccessful attempts to Access Protected Information or to interfere with system operations in an information system, such as "scans" or "pings" on a firewall. I. "Security Standards" has the meaning set forth in Section 5 of this DPA. 2.2. All capitalized terms that are not expressly defined in this DPA will have the meaning given to them in the Agreement. All examples are illustrative and not the sole or exclusive examples of a particular concept. 3. General Obligations. 3.1. Compliance. Cognizant agrees that, during the period in which Cognizant has been given Access to Protected Data, it will comply with its obligations under Applicable Laws. Cognizant will provide commercially reasonable information, assistance, and cooperation regarding the processing of Personal Information as Client may reasonably require to enable Client to comply with Applicable Laws, including (when required by Applicable Laws) assisting Client (at Client's expense) with its security, notification, communication, recordkeeping, and reporting obligations under Applicable Laws. CONFIDENTIAL INFORMATION 16 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 cognizant 3.2. Purpose Limitation. Cognizant agrees that it will Access Protected Data: (i) in accordance with the lawful, written instructions of Client (provided such instructions are reasonable and provided that Client shall be responsible for any material costs incurred by Cognizant in order to comply with such documented instructions); (ii) for the proper management and administration of Cognizant or to carry out Cognizant's legal responsibilities under Applicable Laws; and (iii) to fulfill its obligations under the Agreement and the relevant Statement(s) of Work. 3.3. International Transfers of Personal Information. When applicable, and where required by Applicable Laws, the Parties agree to execute appropriate data transfer agreements to ensure the lawfulness of cross-border transfers of Personal Information. 3.4. Duty of Confidentiality. Cognizant agrees that Authorized Persons to whom Cognizant has granted Access to Protected Information will be subject to a duty of confidentiality (whether such duty is contractual, statutory, or otherwise). 3.5. Individual Rights. Cognizant will reasonably assist the Client to fulfill or resolve an individual's request for access to his or her Personal Information, including with respect to a request from a data subject to exercise any of his or her rights under Applicable Laws (including the rights of access, correction, blocking, objection, erasure and data portability, as applicable). If Cognizant receives such a request directly from the individual(s), Cognizant will promptly inform Client of the request. 3.6. Prohibited Personal Information. Client will not provide Cognizant with Access to Personal Information that contains any special categories of Personal Data or information related to criminal convictions and offenses that are not expressly disclosed in the relevant SOW(s). 4. Obligations for Special Categories of Personal Information. 4.1. European Data Protection Requirements. If Cognizant or a Cognizant Affiliate: (i) is established within the European Economic Area ("EEA"), Switzerland, or the UK and processes Personal Data of EEA or UK data subjects on behalf of Client or a Client Affiliate as part of the Services; (ii) processes Personal Data on behalf of a Client Affiliate established in the EEA, Switzerland, or the UK as part of the Services; or (iii) processes the Personal Data of data subjects located in the EEA, Switzerland, or the UK on behalf of the Client or a Client Affiliate as part of the Services, then the Parties will enter into additional EU-specific data privacy terms with respect to the Services that involve processing of such Personal Data. 4.2. HIPAA. If and to the extent Cognizant has Access to Protected Health Information as defined at 45 C.F.R. §160.103 ("PHI") subject to the Health Insurance Portability and Accountability Act of 1996 ("HIP AA"), then the Parties shall enter into a mutually agreeable Business Associate Agreement subject to the provisions of the Agreement. 5. Security Standards. 5.1. Minimum Security Standards. Cognizant agrees to implement and maintain commercially reasonable and appropriate administrative, technical, organizational, and physical controls designed to provide a level of security appropriate to the risk and to protect the confidentiality, integrity, and availability of Protected Data ("Security CONFIDENTIAL INFORMATION 17 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 cognizant Standards"), including: (i) controls designed to secure facilities, infrastructure, data centers, servers, hard copy files, systems, equipment, applications, and devices used to Access Protected Data, including controls to monitor, prevent, detect, and respond to Security Incidents; (ii) policies and practices limiting Access to Protected Data only to Authorized Persons; and (iii) procedures to regularly assess and evaluate the effectiveness of the Security Standards. 5.2. Training. Cognizant will provide privacy and security training for all Authorized Persons who Access Protected Data. 5.3. Client Responsibility for Employee Personal Data. To the extent that Client has Access to Employee Personal Data, Client shall implement and maintain, in compliance with Applicable laws, a data privacy and security program to protect Employee Personal Data to a standard materially the same as those required of Cognizant hereunder. Client shall collect only the minimum necessary amount of Employee Personal Data to comply with Client's obligations under Applicable Laws. 6. Return and Disposal of Protected Data. Upon the earlier of Client's written request or termination or expiration of the Agreement, Cognizant will securely destroy or, at Client's expense, return the Protected Data in accordance with Client's reasonable written instructions. Cognizant agrees to return or destroy Protected Data within ninety (90) days of receipt of Client's written request or expiration or termination of the Agreement, as applicable; provided, however, that Cognizant may retain copies of Protected Information that Cognizant is legally required to retain, subject to a continued obligation to hold the same in confidence in accordance with this Agreement. 7. Security Incident Response. 7.1. Security Incident Response Program. Cognizant will maintain an incident response program in compliance with Applicable Laws to respond to Security Incidents. 7.2. Notice, Investigation, and Remediation. In the event of a Security Incident, Cognizant will notify Client without undue delay (and in no event more than seventy-two (72) hours after confirmation of the Security Incident). This notification will include, to the extent know at the time notice is sent: (i) a description of the Security Incident; (ii) the categories and types of Protected Data affected; and (iii) if applicable, the categories and number of data subjects and individual records affected. Additionally, Cognizant will promptly investigate and remedy the Security Incident, take commercially reasonable steps to mitigate the effects of the Security Incident and to prevent further Security Incidents, and take other actions required of it by Applicable Laws. 7.3. No Unauthorized Statements. Except as required by Applicable Laws, neither Party will make public statements concerning a Security Incident that references or identifies either Party, unless both Parties have provided express written consent for any such statement prior to its release. 8. Change in Law. If an Applicable Law becomes effective after the execution of this DPA and is inconsistent with the terms of this DPA or otherwise requires the Parties to amend this DPA or change the Services, the Parties agree to enter into good faith negotiations to make required changes to the Security Standards, the Services, and/or to amend this DPA or the Agreement. CONFIDENTIAL INFORMATION 18 DocuSign Envelope ID:42B1FEDC-CBB3-42C7-A456-B56878624B76 (cognizant 9. Survival. Cognizant's obligations under this DPA will survive termination or expiration of the Agreement and/or completion of the Services solely to the extent Cognizant is required to Access Protected Data. CONFIDENTIAL INFORMATION 19 cognizant' Prepared For: City of Meridian, Idaho Statement of Work WorkdayDeployment Services Preparation Date: November 28, 2023 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 STATEMENT OF WORK FOR WORKDAY DEPLOYMENT SERVICES This Statement of Work ("SOW") is made effective on the 20t" day of February 2024 (the "SOW Effective Date") by and between City of Meridian, Idaho ("Client"), having its principal place of business at 33 East Broadway Avenue, Meridian, ID 83642 and Collaborative Solutions, LLC, a limited liability company ("CSLLC"), an Affiliate of Cognizant Worldwide Limited ("Cognizant"), having its principal place of business at 300 Frank W Burr Boulevard, Suite 36, 6t" Floor, Teaneck, NJ 07666 for Services scheduled to begin on February 20, 2024 ("Start Date") and expected to end on January 25, 2025 This SOW, together with the Agreement, sets out the terms pursuant to which CSLLC will provide certain Services, as further described below. This SOW is being entered into in connection with and subject to the terms and conditions contained in the Master Services Agreement by and between Cognizant and Client dated as of January 23, 2024 (the "Agreement"). All capitalized terms used herein that are not otherwise defined shall have the same meaning as ascribed to such terms in the Agreement. 1.0 Scope of Work ("Scope") The Scope set out below describes the limits of the implementation in terms of organization, functionality, data conversion, integrations, reports, change management, and training which will be a part of the project. 1.1 Organization Scope 1.1.1 Person Population Population Type Active Employees Six hundred fifty 650 Terminated Workers Fifty 50 - . . Countries Americas United States of America 1.1.2 Language: English. All communication, documentation, data and Deliverables will be in English. 1.1.3 Currency: United States Dollars ("USD"). 1.1.4 Security: Single sign-on and activation of Workday Factory delivered security groups. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 2 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 1.2 Functionality Scope The following functional areas will be configured within the Workday application. Client understands this project is being deployed using LaunchTm deployment approach. Functional Area Location . . - Human Capital Management("HCM"): United States of America Core, including Core Compensation and Absence Management Benefits (with Workday Cloud Connect) United States of America Talent Optimization United States of America Recruiting United States of America Learning Management United States of America Time Tracking United States of America Payroll United States of America Mobile Solutions United States of America Employee Self-Service United States of America Manager Self-Service United States of America Configuration of the functional areas above will be limited to the functionality Scope contained in Appendix D of this SOW. 1.3 Data Conversion Scope CSLLC will leverage Workday's Launch Deployment approach methodology and process to support Client's data conversion where applicable for the duration of the engagement. • CSLLC team will utilize leading practice pre-configuration provided by Workday for the Foundation tenant data conversion build. • Client's project team will provide a single data file to Workday/CSLLC for each template regardless of the number of legacy systems. • Client is responsible for data validation and mapping requirements for all data. Client will provide all translation values and mapping to Workday/CSLLC within the design configuration workbooks. • Client is responsible for updating, testing and maintaining delivered data extraction scripts/accelerators to accommodate Client's specific configuration or design. • The CSLLC consultant project team will then load the provided information directly into the Workday tenant using Workday's web services. As data conversion is an iterative process, Client will be responsible for all data cleanup This SOW is proprietary and confidential to Collaborative Solutions, LLC. 3 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 identified during the process and is responsible for supporting multiple data extracts from the legacy systems. Three (3) data load cycles are included in the Scope of this SOW. Data from Client's current Production system(s) will be converted into Workday during each of the conversion cycles without data scrambling or masking. Data scrambling or masking is not included in the Scope of this SOW, with the exception of email addresses for all person types which will be masked until the Gold build. The data load cycles for this SOW include: • Foundation tenant • End-to-End Testing tenant o Copy of the End-to-End tenant will be used for payroll Parallel Testing • Gold/Pre-Production tenant in preparation for Move-to-Production The data conversion Scope is further detailed in Appendix E. 1.4 Interfaces/Integrations Scope The integrations listed in Appendix B are included in the Scope of the project. Integrations that are critical for Go-Live have been assigned to CSLLC. Below is a summary of the integration counts. Cloud Enterprise Interface Workday Connect Builder/Document Studio Transformation CSLLC Nine 9 Five 5 One 1 Two 2 Client Zero 0 Five 5 Zero 0 Zero 0 2.0 Services and Responsibilities This section identifies the Services to be performed by CSLLC and the responsibilities of Client. CSLLC 'Services Client Responsibilities Plan M07 Assemble the CSLLC project team Identify and provide project team and introduce to Client counterpart and project Subject Matter Experts • Review Launch approach, Scope, ("SMEs") and integration discovery document • Identify stakeholders, sponsors, with Client and system administrators • Schedule recurring project • Establish and attend monthly meetings and status reporting steering committee meetings • Jointly schedule planning sessions including the CSLLC Engagement • Refer to Appendix A for a Manager("CSLLC EM") description of Roles • Participate in planning sessions • Provide input into the project plan • Participate in catalyst workshops This SOW is proprietary and confidential to Collaborative Solutions, LLC. 4 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 . • - • • • • Establish a regular cadence of Provide integration requirements meetings including attending the and existing sample files steering committee meetings . Notify third-party vendors for • Create the integration tracker integrations and obtain consensus (dashboard) to the Timeline (as defined herein) • Conduct project planning sessions • Provide third-party vendor contact • Create the project plan information and confirm third-party Create project charter vendors agree to the Timeline • • Develop data conversion strategy • Conduct catalyst workshops and plan • Provide data conversion and . Complete data gathering and configuration workbooks configuration workbooks and • Assist with questions regarding submit to CSLLC's secure transfer mapping of data to Workday data site model • Identify initial risks and • Jointly schedule alignment recommendations to reduce risk workshops (SMEs planning for 0 Initiate process of receiving design) requirements to third-party vendors • Jointly create the executive • Receive integration requirements presentation for project kickoff from third-party vendors meeting • Confirm Client named support • Receive Foundation tenant from contact Workday • Develop training plan for project • Participate and support the project resources kickoff meeting Identify key resources to complete Work with Client to set up CSLLC's Workday training secure transfer site for sharing confidential/private employee data • Complete Workday training including workbook, integration and • Load Client data for Foundation functional training tenant • Jointly create the executive • Schedule and conduct project presentation for project kickoff initiation checkpoint Workday meeting Delivery Assurance review • Provide stage sign-off document • Lead project kickoff meeting • Identify initial risks and • Provide plan and policy documents recommendations to reduce risk • Work with CSLLC to set up CSLLC's secure transfer site for sharing confidential/private employee data • Provide required data for build of Foundation tenant and submit to CSLLC's secure transfer site • Jointly schedule alignment workshops (SMEs planning for design) • Sign off on stage Architect & Configure • Manage the project plan Provide input and support • Participate in weekly project management of the project plan meetings This SOW is proprietary and confidential to Collaborative Solutions, LLC. 5 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 . • - • • • • Provide status report and attend • Participate in weekly project and monthly steering committee status workstream meetings Provide • Hold steering committee meetings • Conduct weekly workstream • Provide project SMEs for meetings alignment workshops • Gather interface requirements . Assist in clarifying configuration • Conduct foundation alignment requirements sessions • Complete Workday training • Deliver the CSLLC assigned • Participate in architect workshops integration design documents • Add configuration approved from Conduct integrations architect workshop (design sessions)for alignment workshops to complete Client assigned integrations the Configuration tenant • If Client assigned integrations are • Provide validation reports for the included herein, design documents Foundation tenant will need to be provided by Client • Finalize tenant management plan to CSLLC during this stage • Schedule and conduct Workday • Review and sign off on integration Delivery Assurance reviews design documents (after detailed • Provide stage sign-off document design review sessions) • Complete configuration based on • Validation of Foundation tenant specifications gathered in the build foundation alignment sessions • Review existing reports and • Build integrations confirm which Workday report will meet these needs and identify any • Begin functional knowledge necessary custom reports as part transfer process during of the alignment stage configuration Unit Testing • Define and document test plan and • Jointly conduct Workday Customer test scenarios (End-to-End, User Confirmation Sessions ("CCS") Acceptance and Regression) • Conduct Unit Testing of Jointly conduct CCS integrations developed by CSLLC • Conduct configuration Unit Testing • Create integrations operations instructions guides for CSLLC Build Client assigned integrations assigned integrations Create integration operations • Assist with questions regarding guides for all Client assigned mapping of data to Workday data integrations model Finalize test scenarios, test • Build of End-to-End tenant scenario assignments and detailed • Provide exception reports/issues daily test plan log from End-to-End tenant build Update and sign off on • Provide validation reports and configuration as a result of CCS support validation efforts of End-to- • Provide required data for End-to- End tenant End tenant and submit to CSLLC's secure transfer site • Advise on test scenarios ' Design and develop any custom ' Update data gathering workbooks for End-to-End tenant reports which are in Scope • Validation of End-to-End tenant • Conduct smoke test for functional build configuration of End-to-End tenant This SOW is proprietary and confidential to Collaborative Solutions, LLC. 6 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 7M7�-_Refer • • • • Provide a sample defect tracking Review and resolve issues from log exception reports to Appendix A for a Sign off on stage description of Roles Test • The overall test stage also includes • Provide input to the project plan Parallel testing and participate in weekly project • Testing will include two (2) parallel meetings payroll tests using CSLLC best • Lead Test stage kickoff session practices and methodologies. If the . Execution of all test scenarios Client still has concerns about (End-to-End, parallel, User accuracy of payroll data after two Acceptance and Regression) parallel payroll tests, then a project risk and timeline review will take • Manage and sign off on all test place at no additional cost to results (End-to-End, User determine what would be needed Acceptance and Regression) to facilitate a third parallel. CSLLC • Prepare for Production Dress will utilize our change control Rehearsal. process to address resulting • Provide person data for Parallel impacts from the review. tenant and submit to CSLLC's • Manage the project plan and secure transfer site participate in weekly project • Validation of Parallel tenant build meetings Create/maintain Parallel Testing • Create integrations schedule defect tracking log recurrence tracker • Review and resolve issues from • Provide CSLLC assigned interfaces exception reports for testing • Complete catch-up data transaction • Resolve CSLLC interfaces entry for each parallel cycle as incidents defined by Parallel Testing strategy • Provide exception reports/issues . Execution of parallel per Client log from parallel tenant build defined Parallel Testing strategy • Participate in Test stage kickoff and success criteria session . Review parallel variance reports • Support integration defect and conduct root cause analysis resolution for CSLLC assigned • Provide cutover schedule for integrations legacy systems • Provide knowledge transfer, . Provide functioning Client assigned operations guides, and validated & interfaces per the test plan tested integration systems for Client testing of CSLLC built Develop deployment cutover plan integrations • Train end users • Provide testing oversight and • Complete and sign the Workday support Go-Live Checklist • Copy End-to-End Test tenant for • Sign off on stage parallel payroll testing • Provide parallel variance reports and support variance analysis • Provide sample deployment cutover plan This SOW is proprietary and confidential to Collaborative Solutions, LLC. 7 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 . • - • • • • Schedule and conduct Workday Delivery Assurance reviews • Provide Workday Go-Live Checklist • Provide stage sign-off document • Refer to Appendix A for a description of Roles Deploy • Manage the project plan and • Provide input to the project plan participate in weekly project and participate in weekly project meetings meetings • Provide the Workday Go-Live • Manage and execute on cutover Authorization plan • Schedule and conduct final • Deliver Production quality data for Workday Delivery Assurance the Gold tenant reviews . Verify migration of Client assigned • Update integration schedule and integrations recurrences tracker . Perform/sign off on tenant • Build Gold tenant validation for Pre-Production tenant • Verify migration of CSLLC • Jointly complete the Workday Go- assigned integrations Live announcement • Schedule integrations according to • Approve and sign off on the the integrations schedule Workday Go-Live Authorization recurrence tracker • Create and distribute the Workday • Schedule the transition to Go-Live announcement Production support meeting with . Complete catch-up data transaction Client (held after Move-to- entry Production) • Sign off on stage • Jointly complete the Workday Go- Live announcement • Provide stage sign-off document • Initiate Continuous Value Service ("CVS") Hypercare introduction six (6)to eight (8)weeks prior to the Move-to-Production date. • Refer to Appendix A for a description of Roles Post-Production Support • Provide standby support after the • Staff and manage help desk Move-to-Production. This support . Make any updates to Production, will encompass all functionality that including final load of transactional was deployed by CSLLC during the conversion data project. CSLLC will support all functional areas for six (6)weeks Sign off on stage from the Move-to-Production date except for payroll accounting functionality (if they are in Scope) as well as integrations deployed by CSLLC. • Payroll functionality will be supported for two (2) Production This SOW is proprietary and confidential to Collaborative Solutions, LLC. 8 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 . • - CSLLC Services 0 Client Responsibilities payrolls per pay group. Should this be a longer period than the standard post production support period the Cognizant payroll support leads will be able to support these payrolls but would not necessarily be available day to day for other support,just to support those two payroll runs. • Integrations, with the exception of payroll integrations, will be supported for two (2) successful Production runs of integrations, or 6 weeks from Move-to-Production, whichever comes first. For payroll Cognizant Integrations consultants will support integration runs required to directly support the first two production payrolls for each pay group but would not necessarily be available day to day for other support after the standard post production support period. • Conduct knowledge transfer sessions for CSLLC developed integrations. • Hypercare services include up to sixty (60) calendar days of CVS Post-Production support(the Move- to-Production support window) commencing with the project's Move-to-Production date. Thirty (30) hours of stabilization is included for Client specific configuration related changes during the sixty (60) calendar days after the Move-to-Production date, after which date any remaining stabilization hours expire. • Provide stage sign-off document 3.0 Project Approach 3.1 Methodology The implementation will be completed by following the LaunchTm deployment approach which consists of the following stages: Plan, Architect & Configure, Test, Deploy and Post-Production. In parallel to the Architect & Configure stage, the project team will also conduct integration design and integration development (in the same tenant). The specific content of the Deliverables and duration to complete these Deliverables is This SOW is proprietary and confidential to Collaborative Solutions, LLC. 9 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 detailed in the project plan which is to be developed jointly by the CSLLC EM and the Client Project Manager. Please refer to Appendix A for a description of Roles if needed. 3.2 Governance Project Management In the Plan stage of the project, the CSLLC EM will work with the Client Project Manager to develop a detailed project plan to be used to maintain project tasks and the Timeline. A Project Charter will be created and used throughout the project. Finalization of the Scope, as determined during the Plan and Architect & Configure stages, may require the project team to revise the estimates and resource requirements for the Test stage of the project. Project Escalation Project escalations will be managed at the PMO level with oversight from the Cognizant Portfolio Director. Any issues that cannot be resolved at that level will be escalated up to the Steering Committee and executive sponsors. Staffing Escalations Cognizant will staff the project with Workday Certified consultants with the relevant experience required to execute their duties on the project. Should any issues arise with any Cognizant staff assigned to this project the client can follow the escalation path as set out above and Cognizant will work with the client on resolving the issues and ultimately if required will work with the client to find a suitable and similarly experienced replacement resource from Cognizant. Change Control Process Any additional or modified Scope of Services shall be documented in a separate written and fully executed Project Change Order Form ("Change Order") using the template set forth in Appendix C. Such form shall include the written approval of an authorized representative of Client before CSLLC will begin any additional work or incur any charges or fees outside the Scope of this SOW. Client and CSLLC agree to the following process: • Step 1: CSLLC will prepare a description of the necessary change including Scope, process, cost, impact to the Timeline, impact to resources along with a list of alternative solutions. • Step 2: The Client Project Manager will review and approve or reject within his or her authority or escalate to the executive sponsor for review and approval or rejection. • Step 3: Client will review and approve or deny the request for the additional or modified Services within five (5) business days so as not to cause any unnecessary delay in the Timeline. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 10 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 • Step 4: Any approved additions or modifications to the Scope of Services will be documented pursuant to a Change Order and become an addendum to this SOW. Status Reporting During the Plan stage of the project, the CSLLC EM will coordinate with the Client Project Manager to establish a set of regularly scheduled meetings to present project status and risks. These will include, but are not limited to, a monthly steering committee meeting, a weekly project core team status meeting, weekly workstream meetings, a weekly project management meeting, and additional meetings, as needed. The CSLLC EM will report out at the steering committee and team status meetings on the status, activities, issues and other relevant project information. The monthly steering committee meeting will include a review of the Timeline and status, accomplishments to date, upcoming project activities and milestones, review of issues and risks requiring action from the steering committee members, potential changes to Scope and a review of the financials of the project. The steering committee will include a readout by the CSLLC EM on the state of the project; participation may be in person or remote. A weekly status meeting will be held with the core team and the Client Project Manager to assess recent accomplishments, issues, risk factors and to ensure that the work planned for the next two (2) weeks is properly resourced. Risk factors and roadblocks will be assessed and either resolved or escalated. In addition to these meetings, meetings with functional teams will be scheduled to review and resolve any open issues. All meeting agendas, status reports, steering committee presentations, issues log, project plan and the project charter will be stored on the project collaboration site as referenced in Section 4.0 Assumptions & Dependencies. Knowledge Transfer Over the course of the project, CSLLC will conduct functional and technical knowledge transfer through alignment sessions, CCS, weekly workstream meetings and during the Test stage. Additional knowledge transfer will occur during the Post-Production stage as needed. If Client requires additional knowledge transfer, this may result in a Change Order. Process documentation (e.g., operational guides and process flow diagrams) is not in Scope for knowledge transfer, with the exception of the integrations operations guide for CSLLC owned integrations. 3.3 Project Schedule The time required to complete the project (the "Project Schedule" or"Timeline") is based on the contents of this SOW. Based on a projected Start Date of February 19, 2024, the estimated duration and estimated start dates of each project stage are listed below, pending timely execution of this SOW, and availability of resources and training. The Client payroll schedule may require an adjustment on the estimated start date for the Deploy and Post-Production stages. Client resources will complete the Workday prescribed training for the functional areas in Scope prior to the start of the Architect & Configure stage, and Client resources which are assigned to design/build integrations (as indicated in the integrations Scope) will This SOW is proprietary and confidential to Collaborative Solutions, LLC. 11 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 complete the required Workday training (report writing, calculated fields, and integration- related classes) prior to the start of the Architect & Configure stage. If training is not attended, this could result in a significant impact to the time and cost of the project. The project will be completed in one (1) phase over six (6) stages— as presented below. The Timeline for the project is as follows: A • . 2/20/2024 4/23/2024 8/13/2024 11/19/2024 12/17/2024 4/20/2024 8/10/2024 10/5/2024 12/14/2024 1/25/2025 *Go-Live date of 12/14/2024, a week before employees will be entering time for the January pay period. No work will be completed by Client on Client observed holidays. During the extended post production stage, not all roles will be required at all times. Level of effort will be determined in the project plan. Note: • Integrations will be developed based on a timeframe dependent on the batches defined in the integrations planning sessions and third-party vendor availability. 4.0 Assumptions & Dependencies The Services, labor estimates, and Pricing presented in this SOW are dependent on the following assumptions being true: Client will: a. Timely complete each item listed as a Client responsibility in Section 2.0. b. Have the necessary project and executive management support to review and make timely decisions as well as coordinate the activities of this project with other Client projects which may be occurring simultaneously. c. Have the necessary resources available in each stage, according to how they are identified in the staffing and project plans. Resources will be empowered and capable of making decisions on behalf of Client. Resources will include, but are not to be limited to, functional and technical leads, and applicable business process and SMEs. If resource and/or priority conflicts occur, they will be discussed and resolved with the project steering committee. d. Staffing plans are determined by the Client Project Manager in conjunction with the CSLLC project manager in accordance with the jointly created project plan. e. Provide all required technology needs, connectivity, and network access to all relevant Client applications necessary for the deployment. The CSLLC consultants will have access to software including security rights and passwords where required in order to complete the deployment. CSLLC resources will provide their own laptops. If Client owned laptops or virtual machines are required to be used, this may result in a Change Order. f. Be responsible for workstation compliance to Workday's minimum requirements. Client has determined their technical needs will be met, and internal systems and policies, as well as This SOW is proprietary and confidential to Collaborative Solutions, LLC. 12 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 third-party vendors, are compatible with Workday. Any technical issues which may arise during implementation are to be resolved by Client. g. Lead the coordination with any Client's third-party vendor involvement required to complete the Services. Client understands that some of their third-party vendors may charge fees for the completion of Services and such fees are the sole responsibility of Client. h. Unless otherwise agreed by CSLLC's internal security organization, the Client shall use CSLLC's secure transfer site for the secure exchange of sensitive employee data with the CSLLC support personnel. Client will agree to limit use for data conversion or production support purposes only for the duration of the activities required. CSLLC will inactivate the secure transfer site within thirty (30) days after the support activities are completed. Client will not use CSLLC's site for the transmission of any integration files for third-party vendors. CSLLC is not responsible for back up, archiving, or maintenance of files stored on the secure transfer site. In the event CSLLC utilizes its internal "Daytona" tool for data conversion ("Daytona"), Daytona and all of its components must be installed on the CSLLC secure cloud server and utilized solely within CSLLC's secure transfer site. Further, Daytona IP addresses must be added to the tenant whitelist. Daytona uses its own implementer account that must be excluded from multi-factor authentication. i. Use CSLLC provided central repository solution for non-sensitive project document sharing and CSLLC's secure transfer site for the secure exchange of sensitive Client employee data with the CSLLC project team. j. Be responsible for any job catalog and/or compensation restructuring efforts, with initial draft of restructure completed by the start of project. If support is needed from the CSLLC project team and/or these milestones are not met, this may result in a Change Order and potentially impact the Timeline. k. Seek to minimize the amount of plan and/or Client changes during the course of the project, with any changes finalized by the end of the Architect & Configure stage. If this milestone is not met, as a result of the client's actions this may result in a Change Order and potentially impact the Timeline. I. Perform all of the Client responsibilities in the stages identified, and per the project plan including, but not limited to, sign off at the completion of each stage, provision of data files, provision of test scenarios, execution of test scenarios and integration testing. m. Following the Move-To-Production, the client will be solely responsible for testing and any Move-to-Production activities, which shall include configuration, business processes, data, reports and integrations. Client will provide written acceptance of test results to CSLLC prior to any Move-to-Production. In the event CSLLC is required to assist Client with Move-to- Production activities after the official Move-To-Production date, Client will provide written approval if CSLLC's assistance is required during Client's Move-to-Production activities. Upon completion of Move-to-Production activities, Client will verify Production results and shall be solely responsible for Production accuracy. Client shall provide written acceptance to CSLLC after such Move-to-Production activities have been completed. n. Client adhere to the outlined meeting schedules defined in the Section 2.0 Services and Responsibilities table; any variation caused by the client could result in an impact to cost and the Timeline. o. Coordinate participation from key stakeholders and project team to attend a CSLLC led alignment workshop and CCS per functional area. If additional workshops or sessions are needed, the Client Project Manager will work with the CSLLC EM to determine impact to project hours and the Timeline. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 13 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 p. Use CSLLC tools and templates. If Client requires CSLLC to utilize Client specific/owned tools and templates, the Client Project Manager will work with the CSLLC EM to determine impact to project hours. q. Processing of payroll occurs out of a centralized office for all locations included in the payroll Scope. r. Tax filing will be handled by a third-party vendor. Workday does not currently support tax filing as part of the core Workday payroll module and only provides basic tax balancing reports as part of the delivered payroll module. s. If 1099 tax elections and payroll processing are required, those will be handled by a third- party vendor. Workday does not currently support 1099 tax elections or processing as part of the core Workday payroll module. Integration Assumptions a. Integration estimates will be reviewed at the completion of the Architect & Configure stage. Adjustments may be required after further analysis and any possible changes to Scope. If a configured integrations template does not satisfy Client's unique requirements, a custom integration will be a viable solution and can be built at an additional cost. b. Client integration functional owners are available for integration discovery and design sessions throughout the Plan and Architect & Configure stages. c. Client design meetings do not exceed ten percent (10%) of the overall estimated integration effort. d. CSLLC integration team assistance in Client built integrations will not exceed ten percent (10%) of the overall estimated integration effort. e. Inbound integrations are scoped using Workday standard fields. If Workday custom objects are needed to store data, the integration effort will need to be revised. f. Workday required performance testing is not in Scope for customers with less than one hundred thousand (100,000) employees for HCM and Payroll scope. g. Requirements and specifications for all in Scope integrations will be available at the start of the Plan stage. h. Integrations (both CSLLC and Client owned) may be separated into batches depending on priority, critical and Timeline impacts; the Timeline could be adjusted due to delays in requirements or Client accessibility. Batches will have varying timeframes to accommodate prioritization and architect workshop schedules to reduce rework. Wherever possible, integrations which directly impact payroll results should be given priority in order to ensure applicable integrations are ready prior to the start of Parallel Testing. Authentication Assumptions a. CSLLC will advise Client of the Workday options for a single sign-on solution and will perform the applicable authentication setup within the Workday tenant. b. Client is responsible for all Implementation work outside of the Workday tenant (e.g., Security Assertation Markup Language ("SAML") setup, identity server). Client will provide the appropriate resource commitments and skill sets depending on the single sign-on option selected during design. Testing Assumptions This SOW is proprietary and confidential to Collaborative Solutions, LLC. 14 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 a. Client will provide a Test Lead, unless otherwise stated in this SOW, who is responsible for overseeing test scenario creation and consolidating scenarios to be used for End-to-End, Parallel and Regression Testing, managing testers, and reporting out testing metrics. b. Client and CSLLC will implement a Change Control Process to review and approve proposed enhancements coming out of testing to identify the priority and potential impact to the Timeline, resources and level of effort prior to changes being made. c. Client will finalize and sign off on End-to-End Testing prior to entering Parallel Testing. Exceptions must be agreed upon by CSLLC if additional End-to-End Testing is required prior to entering Parallel Testing. d. If testing is not completed by the client team within the time specified in the Timeline, a Change Order could be required based on the severity and type of delay. e. Client will coordinate participation from project testers to be co-located together on a remote basis, or at a mutually agreed upon shared site if CSLLC is able to travel in accordance with its internal policies and procedures. If additional support locations are needed for testing, the Client Project Manager will work with the CSLLC EM to determine impact to project hours and the Timeline. f. When a Workday update occurs, the only additional changes which will be included in the project are those which are automatically required by Workday. Any additional functionality is out-of-Scope. LaunchTm Deployment Approach Assumptions a. CSLLC team will utilize the Workday pre-configuration tenant to conduct the alignment sessions in the Architect & Configure stage. The approach for the alignment sessions will be to review pre-configuration and then align areas which are in Scope but are not part of the pre-configuration. b. Client agrees to utilize Workday's delivered business processes across the enterprise with only limited changes to the listed modifiable business processes noted in Scope until after Post-Production support has completed. Limited changes are defined only as removing process steps, adding approval or review steps (limited to three (3) per modifiable business process), adding to-do steps (limited to five (5) total), low complexity condition rules (defined as three (3) or less lines of logic), or changing approvers or removing initiating Workday security groups. Limited changes do not include creating rule-based business process definitions (alternate workflows), calculated fields, custom notifications, changing Workday security (other than what is defined above), adding additional process action steps, or complex conditional rules necessary to meet Client's unique requirements. Client may acquire additional Services to make such changes or may make such changes themselves in Post-Production. c. The Workday pre-configured content will be leveraged as the basis for design and configuration within the Scope of this project. CSLLC will not be performing a traditional fit gap on Client business requirements. If the pre-configured tenant is not appropriate for Client, as determined by Client, a Change Order for additional Services may be required. Client is ultimately responsible for verifying that the pre-configured content is appropriate. d. Integrations to be designed to current-state requirements and not reformatted during the Timeline unless Workday delivered templates are available for deployment or current-state is no longer supported. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 15 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 e. Onsite visits, if required and mutually agreed upon by the Parties, will be limited to alignment sessions and during the Test stage. Should Client require additional onsite visits, a Change Order for additional Services may be required. 5.0 Term and Termination a. This SOW shall commence on the Start Date identified above and shall continue through January 25, 2025 (the "Term"), unless terminated sooner pursuant to the Agreement. 6.0 Pricing a. CSLLC will invoice and Client shall compensate CSLLC on a Fixed Fee basis as set forth in the table below for Services rendered. This price is inclusive of any and all associated charges and fees which CSLLC may experience during the fulfillment of this SOW, with the exception of Section 7.0 Expenses. Pricing is based on the Project Schedule defined in this SOW; any changes to the Project Schedule will require a modification in price. Invoices will be paid subject to the terms and conditions of the Agreement. Total cost of the engagement is listed in the Milestones and Events table below. b. Payments will be made according to the following schedule: Project Commencement 2/20/2024 $ 51,022 -$2,650 $ 48,372 Plan Stage:Delivery of Plan Artifacts 4/20/2024 $ 204,087 -$10,600 $ 193,487 Architect&Configure Stage:Delivery of Design Artifacts 6/15/2024 $ 204,087 -$10,600 $ 193,487 Architect&Configure Stage:Delivery of End-to-End 8/10/2024 $ 204,087 -$10,600 $ 193,487 Tenant Test Stage:Completion of End-to-End Test 10/5/2024 $ 102,044 -$5,300 $ 96,744 Test Stage:Completion of Parallel Test 11/16/2024 $ 102,044 -$5,300 $ 96,744 Deploy Stage:Completion of Move-to-Production(Go- 12/14/2024 $ 102,044 -$5,300 $ 96,744 Live) Post-Production support:Completion of Project 1 1/25/2025 1 $ 51,022 -$2,650 $ 48,372 Project Total for Al I Phases $ 1,020,436 111 Estimated Expenses $0 Grand Total c. Invoices will be emailed to the following addresses: Accountspayable@meridiancity.org Kvigil@meridiancity.org Any other mailed correspondence will be delivered as follows below: This SOW is proprietary and confidential to Collaborative Solutions, LLC. 16 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 City of Meridian, Idaho Attention: Kristy Vigil, Project Manager 33 East Broadway Avenue Meridian, Idaho 83642 d. Any additional Services rendered in addition to the Scope as defined in this SOW will only be performed after the Parties agree to a Change Order utilizing the rate table to build the cost as identified below: Rate Card Executive $400 Strategy Manager $325 Senior Functional Architect (Consulting Director) $325 Engagement Director(Portfolio Director) $325 Engagement Manager $264 Functional Architect $275 Senior Principal Consultant $204 Principal Consultant $204 Consultant $204 nalyst $152 e. Workday Delivery Assurance and Workday specific training services and fees will be covered under a separate agreement between Client and Workday. f. Any and all fees associated with Client's e-invoicing, portal, or payment solution will be the responsibility of Client, without dispute. CSLLC will provide all necessary documents or invoices to confirm the fees, if such fees are incurred. g. [CLIENT TO INSERT PO NUMBER ("PO#") HERE, IF REQUIRED — Confirmation will allow for timely and accurate invoice submission. If Client requires a PO#, Client will send a copy of the PO#to If a PO#will not need to be generated, please make a note in this section.] Milestone/Event Definitions Project Commencement: This milestone is achieved on the signing of this SOW by Client. Plan Stage: Delivery of Plan Artifacts: This milestone is achieved after the following is complete: a. Draft Project Schedule and plan b. Reservation date c. During Plan, the city will receive and complete configuration/data conversion workbooks. Validation and completion of these workbooks will act as contingent sign off for the CSLLC team to begin the build. Foundation build activities will complete on a rolling This SOW is proprietary and confidential to Collaborative Solutions, LLC. 17 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 basis prior to the scheduled Foundation Alignment Session occurring in the Architect & Configure stage. d. Catalyst workshops are the introduction of concepts, key considerations and a preview of what's coming. Following these workshops, consultants will provide client with a series of deployment workbooks to be populated with both configuration and worker data. Outputs are then used to build your foundation tenant which will be reviewed with client during the Foundation Alignment Sessions. e. Foundation tenant build complete f. Create the integration tracker g. Data Strategy Signoff h. Foundation Tenant Build: Data Extract Delivery i. Foundation Tenant Build: Data Validation Signoff Architect & Configure Stage: Delivery of Design Artifacts: Sign off-This milestone is achieved after the following is complete: a. Configure based on foundation alignment sessions. b. Deliver the CSLLC assigned integration design documents; Build integrations Architect & Configure Stage: Delivery of End-to-End Tenant: This milestone is achieved after the following is complete: a. End-to-End tenant build Test Stage: Completion of End-to-End Test: This milestone is achieved after the following is complete: j. Execution of test scenarios k. Cutover-plan execution a. Create integrations schedule recurrence tracker; Provide knowledge transfer, operations guides b. E2E Tenant Build: Data Extract Delivery c. E2E Tenant Build: Data Validation Signoff Test Stage: Completion of Parallel Test: This milestone is achieved after the following is complete: a. Any issues reasonably identified as preventing progress to Production have been addressed or mitigated. b. Cutover-plan execution c. Any CSLLC delivered Custom reports Deploy Stage: Completion of Move-to-Production (Go-Live): This milestone is achieved after the following is complete: d. Move from Gold tenant to production tenant has occurred. e. Gold/Pre-Production Tenant Build: Data Extract Delivery f. Gold/Pre-Production Tenant Build: Data Validation Signoff Post-Production Support: Completion of Project: This milestone is achieved after the following is complete: a. Timeframe for Post-Production support has lapsed following the Move-to-Production This SOW is proprietary and confidential to Collaborative Solutions, LLC. 18 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Milestone/Event Acceptance Subject to Section 2.1 of the Agreement, CSLLC will present the applicable Deliverables to Client in writing and Client will have five (5) business days to provide written acceptance of the Deliverables, or provide a specific list of reasonable issues to be remedied. CSLLC will have five (5) business days to address issues and resubmit the Deliverables. The parties shall repeat this process until Client provides written acceptance of the Deliverables. After five (5) business days, should CSLLC not address Deliverables issues or Client not accept or provide a list of issues, CSLLC and Client shall escalate issues The Portfolio Director will be the point of escalation for deliverables should any issues or concerns arise. See 3.2 Governance. The Parties may agree that minor errors or non-conformities to Deliverables may be noted and revisited at a later time despite Client sign-off, with a concession from CSLLC to accept a 90% partial payment for Deliverables with such minor non-conformities rendered at that stage. The remaining 10% will be paid by the Client upon delivery and acceptance of remaining deliverables. 7.0 Expenses It is expected Services will be provided primarily on a remote basis. If travel is required, all reasonable travel expenses incurred by CSLLC related to the performance of the Services defined herein, shall be invoiced to Client.All such travel will comply with CSLLC's Travel and Expense Policy, which shall be made available to Client upon request.All fees or penalties incurred due to cancellations or changes of travel at Client's request shall be invoiced to Client. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 19 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 8.0 Signatures IN WITNESS WHEREOF, the Parties have duly executed this SOW by their respective authorized representatives as of the SOW Effective Date. Collaborative Solutions, LLC City of Meridian, Idaho s4fan G"Spta Susan Guerra(Jan 12,202415:01 CST) Authorized Signature Authorized Signature Susan Guerra Robert E. Simison Name Name Chief Client Officer Mayor Job Title Job Title Jan 12,2024 1-23-2024 Date Date Attest: Chris Johnson, City Clerk 1-23-2024 This SOW is proprietary and confidential to Collaborative Solutions, LLC. 20 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Appendix A— Description of Roles Client Roles Client personnel are experts on Client business/technologies and as such will have responsibility for providing project management, non-Workday functional, technical, and culture expertise to the project. Client project team members and cross-functionality representation are currently identified as follows: (Note that project teams' roles could be specific to implementation needs.) Client Team Member Description The steering committee provides funding and support to the project. Responsibilities include: • Obtaining appropriate funding and approvals • Ensuring all appropriate resources are available for the project • Resolving issues which are impeding the progress of the project • Providing overall direction to the Client Project Manager • Sign off on key Deliverables/project milestones • Assuring project delivery and quality control • Attending steering committee meetings Project Manager The Client Project Manager is a dedicated resource focused specifically on the Workday implementation. While CSLLC understands there are many other activities linked to the implementation, this resource needs to be dedicated full-time to the project. Responsibilities include the following: • Establishing and managing the project details, Deliverables, schedules, tasks, assignments, and execution • Coordinating business teams and support teams • Driving the implementation of the optimized processes • Managing the resolution of issues • Anticipating and resolving issues which could impact the project budget, schedule, Scope or quality Functional Team The functional team are those familiar with Client business processes and (Global Process Owners, systems. These individuals provide information to the CSLLC Functional Process Leads, and Consultant(s)to configure the Workday solution. Responsibilities include: SMEs/Business Analysts) 0 Communicate functional requirements which need to be configured in Workday • Describe current business processes and work with team to simplify and improve • Provide functional requirement through completion of configuration and data gathering workbooks • Champion adoption and use of Workday Launch delivered business processes • Identify critical changes needed to Workday Launch delivered business processes and provide feedback to CSLLC consultants • Work with CSLLC consultants to help map and load data into Workday This SOW is proprietary and confidential to Collaborative Solutions, LLC. 21 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 MemberClient Team Description of • • Actively participate in all testing activities • Pre-validate extracted data files prior to providing it to CSLLC; then validate data after it has been converted into Workday solution • Contribute to identifying and executing test scenarios for functional areas • Perform end user training • Participate in knowledge transfer Technical Team Technical resources perform the following: (Integration Lead, Integration 0 Support the conversion and loading of data contained in existing Engineers/Developers, and systems Data Conversion Specialist) • Design and develop custom integrations as outlined within the Scope of this SOW • Develop custom reports • Manage Client communications • Participate in knowledge transfer • Actively participate in testing activities Note: Resource experience, data quality and the amount of transformation required could impact the actual resources needed to support the data conversion efforts. Internal Auditor The internal auditor works with the project team to ensure proper procedures are followed and proper documentation is created for the implementation of Workday. This person is responsible for providing compliance-related guidance and expertise to the project team. Test Lead The Client Test Lead develops and manages the overall Client test strategy and plan. Responsibilities include: • Establish an approach to testing • Define resource requirements for testing • Establish the test schedule • Conduct overall execution of the Client prescribed End-to-End (including integrations), and Parallel Test process for Workday payroll from start to end of the test period. • Facilitate testing coordination and progress meetings • Successfully manage defect resolutions • Resolve test issues via coordination of Client and CSLLC teams as required to complete testing for successful completion of Workday test • Define the overall test strategy • Define test approach, roles and responsibilities • Define test tools and scenarios by tester and success criteria for each test stage • Define and report test metrics to the project team and project executives Organizational Change Lead The Client Organizational Change Lead is focused on planning and executing the change management and communications activities. The Client Organizational Change Lead is the primary counterpart to the CSLLC This SOW is proprietary and confidential to Collaborative Solutions, LLC. 22 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 MemberClient Team Description of • Organizational Change Lead (if there is someone assigned) and is responsible for providing primary insight into Client's culture, operations, and competing projects or interests. The Client Organization Change Lead is the primary liaison between the project team and other internal resources needed to execute and deploy the various change management and communications activities and is ultimately responsible for all change management and communications-related Deliverables. Training Lead The Client Training Lead is focused on planning and executing the end user training activities. The Client Training Lead is the primary counterpart to the CSLLC Training Lead (if there is someone assigned)and is responsible for providing primary insight into Client's training resources and preferences, as well as competing projects or interests related to end user training. The Client Training Lead is the primary liaison between the project team and other internal resources needed to plan, execute, and deploy the various training activities for the deployment and is ultimately responsible for all training-related Deliverables. Client may choose to assign the Client Organizational Change Lead and Client Training Lead roles and responsibilities to a single actual resource. Training Communications, Depending on the specific strategies and plans Client establishes as part of and Change Management its OC&T program, additional resources will be needed at various times Support Resources throughout the project lifecycle to support and execute the communications, change management, and training plans. These roles often include: • Training developers responsible for developing and revising the end user training collateral as defined in the training curriculum plan • Communications leads/developers responsible for developing, revising, and deploying the end user communications collateral as defined in the communications plan • Trainers and super users responsible for gaining advanced familiarity with the new systems and user support tools, and in turn planning and delivering pre-Go-Live and ongoing training to end user audiences • Change champions responsible for generating awareness and support around future changes within their designated areas of influence Workday Roles Workday core responsibilities include: Workday • - Description Comprised of Workday implementation specialists, the Workday Delivery Assurance Group works with Client towards the implementation of the Workday solution. The Workday Delivery Assurance Group conducts a series of quality assurance reviews at major project milestones, when the group reviews project documentation, product configuration, and business processes. The Workday Delivery Assurance Group is responsible for the development and enhancement of the Workday implementation methodology and works closely with product strategy and development in helping steer product direction. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 23 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Appendix B — Integrations and Custom Reports Integrations The following integrations are in Scope. Please refer to the column labeled "Owner" to identify if the integration is Client assigned or CSLLC assigned. ID# Integration Name Third-Party Functional Tool Total Hours Owner Vendor Area INT001 Basic SSO/SAML Setup Microsoft Security Setup 30 CSLLC INT002 Active Directory Inbound Microsoft HCM Studio 60 CSLLC INT003 E-Verify DHS HCM cc 20 CSLLC INT004 BCBS Medical Outbound Blue Cross of Benefits CC 40 CSLLC Idaho INT005 Delta Dental Outbound Delta Dental Benefit CC 40 CSLLC INT006 Payroll ACH Outbound TBD Payroll cc 40 CSLLC INT007 Payroll Check Layout Workday Birt BIRT 40 CSLLC INT008 Willamette Dental Outbound Willamette Dental Benefits cc 40 CSLLC INT009 VSP Vision Outbound VSP Benefits CC 40 CSLLC INT010 PERSI 401 k Regular and PERSI(Empower) Benefits EIB/DTS 80 CSLLC Financials Outbound INT011 MIP Payroll General Ledger MIP Payroll EIB/DTS 110 CSLLC Outbound INT012 United Heritage Outbound United Heritage Benefits EIB/DTS 90 Client INT013 APA Benefits Outbound TBD Benefits cc 40 CSLLC INT014 BPA Health Outbound BPA Health Benefits EIB/DTS 90 Client INT015 NCPERS Outbound NCPERS Benefits EIB/DTS 90 Client INT016 Nationwide Outbound Nationwide Benefits EIB/DTS 80 CSLLC INT017 MetLife Outbound Metlife Benefits cc 40 CSLLC INT018 IRS Outbound IRS Benefits cc 20 CSLLC INT019 Navigate Outbound Navigate Benefits EIB/DTS 90 Client INT020 State Insurance Fund State Insurance HCM EIB/DTS 80 Client Outbound Fund INT021 Nationwide Roth Outbound Nationwide Benefits EIB/DTS 80 CSLLC INT022 Worker Master Outbound Internal HCM EIB/DTS 80 CSLLC Integration Type Key: • EIB/DTS = Enterprise Interface Builder/Document Transformation Service • CC = Cloud Connect • Studio = Workday Studio • SSO = Single Sign-On • Other = Web services or integration system user setup This SOW is proprietary and confidential to Collaborative Solutions, LLC. 24 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 The interfaces/integrations required for this project include: • Cloud Connect ("CC") — CC provides Workday customers with the same level of support as they would receive in the core Workday application. Such Workday integrations are (i) part of the Workday hosted application service and (ii) provided with ongoing support by Workday in accordance with Workday's then-current Support and Service Availability Policy. While Workday integrations are designed and developed as part of the subscription license, CSLLC anticipates some amount of time dedicated to configure and test the integrations during the implementation. • Custom Integrations — Custom integrations are developed by CSLLC or Client using Workday's tools such as Report Writer, EIB, DTS, or Studio. Reports The below reports are included as the list of potential reports to be configured. CSLLC and the Client will jointly review the list and determine if the report will be covered via integrations (as listed in above), Workday standard reporting or fits within the one hundred (100) hours of custom reporting included in this SOW. The approach to including any reports outside of these categories will be jointly agreed upon by CSLLC and the Client. Report Name/ Configuration Area Description Federal W2 Reporting Payroll State of Idaho W2 Reporting Payroll Verify all info is correct in the system for check Calculated Check Register Payroll run K9 report Payroll to see who and how many hours for K9 officers to see who and how much the benefit is for Life+ report Payroll hose who qualify check number, employee id, employee name, ate, amount of paycheck and total of all checks Summary Check Register Payroll for that check run. Summary and Detail -Wage, GL info to see what is flowing into the financial system total and break out by funds.Also use to balance Pre-transfer reports Payroll payables. CH upload file Payroll This SOW is proprietary and confidential to Collaborative Solutions, LLC. 25 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 FSA Medical and FSA Dependent Care employee FSA Deduction Reports Payroll payroll contributions for upload for payroll withholdings for FICA, Medicare, Federal withholding taxes 941 Payroll Social Security totals Nationwide 457 Pretax, Match, Roth Payroll total of contribution of employees for upload PERSI IRIS report Payroll to upload into PERSI system State Withholding Tax Payroll monthly/quarterly/annual list of employees and their dues paid per pay Union Dues Payroll period list of employees that are eligible to move into Vacation bucket updates Payroll the next accrual tier list of Fire employees that get Holiday hours Fire Holiday Accrual List Payroll added into their accrual bank FTE List Payroll #of employees in each department BPA report Payroll See#of Employees to bill each department Total number of employees both male and Employee Statistics Payroll female. Sick leave/Vacation balances of employee's year to date and history Payroll Check Registers/Pay Stub for individual employees Payroll Break down of monthly wages (reg wages, OT, Court, Uniform Allowance, etc)for individual employees over any given amount of years with Employment Verifications Payroll totals for each year. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 26 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Workers class, employee id, name, earning code, PTD Comp/Vacation hours, PTD amount, pay date, distribution code, Payroll Rec-Earnings History Bucket Changes position Workers Comp/Vacation class, employee ID, name, leave code, hours, Payroll Rec-Earning Leave Liability Bucket Changes liability, rate of pay Workers Comp/Vacation class, employee ID, leave code, name, pay date, Payroll Rec-Earnings Leave Bucket Changes hour accrued, hours taken Workers Comp/Vacation Social Security Number, name, employee ID, Payroll Rec-Employee Listing Bucket Changes Employee Status, Class, pay type Workers Comp/Vacation Employee ID, SSN, name, class, salary per pay Payroll Rec-Employee Hourly Rates Bucket Changes cycle, hourly rate, employee status, pay type Total of employees paid,total wages,total income tax withheld,taxable social security ages,taxable Medicare wages, taxable additional Medicare wages,total social security and Medicare taxes withheld,total taxes. Also shows Schedule B break down for all rounding. Payroll -Quarterly Payrolls per month for the quarter and total tax 941 Worksheet Reports liability. Fraction of cents EAN number,SSN, employer, employee name, SUTA Report(Unemployment Insurance Tax Payroll -Quarterly quarter,year and total quarterly wages for each Reporting) Reports employee. Payroll -Quarterly Workers Comp Reports Reports per earning code, paid to date hours and Payroll -Quarterly amount,total wages subject to workers comp Gross Wages of employees Reports for each earning code. This SOW is proprietary and confidential to Collaborative Solutions, LLC. 27 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 employee ID number, distribution code, fund, employee name, sum of paid to date amount, workers comp rate, premium charged, experience modification,subtotal, premium discount, net premium, position,workers comp Payroll -Quarterly code, earning code for all employees that had Payroll Net Premium Reports wages during the quarter. Payroll - End of W2 recon for all employees Year Reports Payroll - End of Payroll Accrual Reports Year Reports Payroll - End of to show total sick and vacation accruals for all Leave Liability report Year Reports employees. Payroll - End of shows name, employee id, hire date, date of Employee Information List Year Reports report, birthdate. Payroll - End of employee name, id number, benefit code, PTD Payroll PERSI Benefits Year Reports Subject earnings, PTD amount Payroll - End of name, employee id, deduction code, PTD Payroll PERSI Deductions Year Reports Subject earnings, PTD amount fund code, dept code, GL code, GL title, project PERSI GL Detail Report(can look up per GL Payroll - End of code, effective date, transaction description, ID, GL#) Year Reports amount, session ID, document number, notes Fund, dept, employee ID, leave code, name, pay Payroll - End of date, entry, hours accrued, pay period, payrate, Vacation Accrued and Taken Report Year Reports accrued cost, leave cost any differences in pay rate between the 2 BRA/MIP pay rate variance report Payroll systems Shows leave code (sick and vacation), max hours, period max, hours accrued, hours taken Accrued hours verification report Payroll and balance for each employee This SOW is proprietary and confidential to Collaborative Solutions, LLC. 28 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Calculated payrate verification report Payroll Verifies correct payrate on payroll checks Change in cell phone reimbursement Report Payroll verifies class codes in employee information vs Class check Payroll payroll information verifies which employees have extra wages on Extra wages report Payroll their payroll check job class, employee id, employee name, earnings code, PTD hours, PTD amount, FLSA(OT) Report Payroll distribution code and rate Health Ins eligibility report Payroll who is eligible but not receiving benefits Verifies that any employee has exceeded max Maximum Leave balance Exceeded Payroll accrual amount by code compares hours stored in MIP to those stored in MIP compared to timecard report Payroll timecard verifies that the leave balance is not less than Leave liability less than zero Payroll zero for all employees Full time, hourly employees who accrue 0 hours Zero leave accruals report Payroll last month. list of seasonal employee's name, employee id, Seasonal Eight Month Report Payroll hire date, 8-month limit date and term-by date 457 &457 Roth Payroll Check for contribution max year to date 457 &457 Roth Catchup Payroll Check for contribution max year to date 401k Payroll Check for contribution max year to date 401k Catchup Payroll Check for Contribution max year to date This SOW is proprietary and confidential to Collaborative Solutions, LLC. 29 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 check to make sure employees are not receiving 457/40k Discrepancy Report Payroll more than 1 match lists all hours for hours worked, sick,vacation, dmin summary of hours Payroll LWOP, Bereavement leave, civil duty, OT, etc. Shows employees that have taken more than 40 More than 40 hrs sick leave report Payroll hrs sick leave Check for Firefighters non Payroll imported timecard hours time by pay period Shows Overtime hours for Seasonal/Part Payrollseasonal/part time employees Rolling 22 week report shows if part time Part time hours accumulation Payroll employees are under the 19.50 hrs for the week List of exempt employees using partial day of sick/vacation Payroll Timecard with no check report Payroll Who has timecard but no payroll check Employee timecard hours for each day worked within the stated timeframe (Typically 13 weeks) showing employee name,job title, pay period, ate, work code, description of hours worked, number of hours worked, pay rate,total amount paid for the day and any comments made on the State Insurance Requests Payroll imecard. The purpose of this report is to see if there are any discrepancies or new employees that we Monthly ABRA/Position Slots Sync Report Payroll need to allocate to a position. Annual Questica The purpose of these reports is to update the Payroll Import Questica Budget with data from HR System and SQL"HR Data Export" Report Reports Position Slots. Annual Questica Payroll Import SQL"Position Slots" Report Reports This SOW is proprietary and confidential to Collaborative Solutions, LLC. 30 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Annual Questica Payroll Import SQL"Salary Position Allocations" Report Reports 12-Month Trends Timecard 12-Month Trends by Year Timecard AnnualAccrualAudit Timecard Check_For_FF_Non_lmported_Hours Timecard FMLA Hours Timecard Golf Lessons Hours Timecard Health Insurance Eligibility Check Timecard Hourly and Monetary Amounts by Pay Type Timecard Hours by Day and by Dept. Timecard Hours Over or Under Expected Timecard Leave Liability Timecard More than 40 Sick Hours Timecard Part Time Hours Accrual 22 week Timecard Seasonal Eight Month Report Timecard Summary of Employee OT Hours Timecard Summary of Hours Timecard Summary of Hours - Date Range Timecard Summary of Hours - MOD_4_Amie Timecard This SOW is proprietary and confidential to Collaborative Solutions, LLC. 31 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Summary of Hours PW Admin - Date Range Timecard Timecard Hours By Dept and Date Range Timecard Unpaid Hours Timecard 401K Catch Up Total Contributions Report Payroll 401K Matching Report Payroll 457 Catch Up Total Contributions Report Payroll 457 Total Contributions Report Payroll 457-401K Discrepancy Report Payroll BRA_MIP_Address_Variance Payroll BRA_MIP_Pay_Rate_Variance Payroll Accrued Hours Verification Payroll Active Employee Specialty Pay Payroll dmin Summary of Hours Payroll Calculated Pay Rate Payroll Class Check Payroll Crewsense Exceptions List Payroll Extra Wages Payroll FF_Timecard_Export_Preview Payroll Fire Leave Codes Payroll Fire Sick Accrual Payroll FLSA(OT) Payroll This SOW is proprietary and confidential to Collaborative Solutions, LLC. 32 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 FTE Count Payroll Health Insurance Eligibility Check Payroll Historical FMLA Report Payroll Maximum Hours Accrued Exceeded Payroll MIP Compared To Timecard Payroll M I P_Accrua I_Settings_by_Dept Payroll Negative Leave Liability Payroll Parental Leave Report Payroll Parental—Leave—Detail Payroll Part_Time_Hours_Accrual_22_week Payroll Police Personnel Division Status Payroll Seasonal And Part Time Overtime By Pay Period Payroll Seasonal Eight Month Report Payroll SRO_timesheet_hours Payroll Timecard Employee Holiday Hours Payroll Timecard Employee Hours Payroll imeCard Submit-Approve Status Payroll Timecard With No Payroll Check Payroll Wage Verification Report Payroll Zero Leave Accrual Payroll This SOW is proprietary and confidential to Collaborative Solutions, LLC. 33 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 1095B and 1095C reporting that is currently done in conjunction with the tax filing of he W2s HR Active Employees Data HR Terminations HR Promotions HR Turnover HR Exempt Ees HR New Hires HR Department Promo-Term History HR Fire Union Health Census HR EEO Report HR Direct Deposit HR Performance Review Tracking HR FSA Census HR Active Benefited EE's with Dependents HR Seasonals HR Promotions and Transfers HR Active EE's During a Time Period HR FSA-DCA Contribution File HR HA Workplace Health Stats HR Top Performer Retention HR This SOW is proprietary and confidential to Collaborative Solutions, LLC. 34 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Demotion and Transfers HR UHI Annual Census HR Dependent Report HR Terms with Salary HR Age Report HR Monthly Affirmative Action Report HR Affirmative Action Active Employee Info HR Non Discrimination Testing HR Safety Sensitive Employee Roster—Monthly HR Benefit Enrollment by Plan HR Insurance Coverage Detail HR PERSI Settings HR Active Employee Specialty Pay HR Duplicate Position Slot Numbers HR Employee Benefits Summary Report HR Employment App Applicants by Name HR Employment_Application_Profile_Data HR Missing Slot Numbers HR Supervisors HR Applicant Profile Data HR Applicant Applications Data HR This SOW is proprietary and confidential to Collaborative Solutions, LLC. 35 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Vacancy Report HR Hired Employee Detail HR Hired Veteran List HR Internal Applications by Date Range HR Position Advertising Costs Report HR Position Job Numbers HR Position Slot Number Exceptions HR Position Time to Fill Report HR Recruitment No Hire Rate HR Veteran Preference Data by Date Range HR Veteran Preference Data by Position HR Job Reference Source Detail HR Job Reference Source Statistics HR Offer Acceptance Rate HR Wellness Activity Details By Date Range (Default Current Month) HR Wellness Details by Employee and Date Range (Default Current Year) HR Wellness Points by Calendar Year HR Wellness Points by Date Range (Default Current Month) HR This SOW is proprietary and confidential to Collaborative Solutions, LLC. 36 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Appendix C — Sample Change Order Form Project Change Order This Change Order form is used for requesting, documenting and approving changes to the Workday deployment or other applicable service offering, including, but not limited to, changes to the project's Scope, changes for a major configuration element, timeline/schedule changes, integration specifications changes, addition of resources or any other Deliverable change from the originally planned Workday deployment or applicable service offering. Summary XYZ Client • - Project ID#/ Project Name as it exists in Workday Change • C01 (adjust as appropriate) ProjectProject Manager Name, XYZ Client Project • • Project Sponsor Name, Title Engagement M . • Engagement Manager Name, Collaborative Solutions, LLC ("CSLLC") AcceptanceThe date by which Client will need this approved in order to avoid negative Project Schedule impact. ChangeType of change. For example: integration change, request for additional functionality, change in SOW estimate based on design sessions, etc. (usually more applicable to Phase One (1) or Phase Two (2)projects.) Select one (1): Term Extension (zero (0) budget add) Term Extension (additional hours added) Change in Scope (additional hours added) Change in Scope (no addition hours added) Other(detail in request description) •. List those assessing the impact. Normally the CSLLC EM, Functional or Integrations Consultant, and possibly someone on the Client side. Priority: High, medium, or low based on need for the change. Billing: Select one (1): Bill under current project Bill separately under current project Bill separately under new project Type:Contract Line Describe the billing basis. For example: Time & Materials, Fixed Fee Installment/Milestone, Prepaid, Subscription. For"Bill under current project," the billing basis of this Change Order MUST match the applicable SOW's billing basis. Is new • Select one (1): New PO# (insert PO#) PO#to be created after receiving countersigned documents This SOW is proprietary and confidential to Collaborative Solutions, LLC. 37 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 No new PO# needed Request Description <<Describe the change and why it is needed. It is important to describe why this was not estimated correctly in the SOW or where the change occurred. For example: Adding a new integration for Aetna, COBRA, Qualifying Event. Original integration listed on the SOW addressed only Aetna PPO/HMO, did not specify COBRA. Additional forty(40) hours added to cover COBRA QE.>> If this CO is for an extension, please include the number of hours and budget remaining on current project. Business Purpose / Reason for Change <<Describe the purpose/reason for change and be sure to explain the impact to NOT doing the change. For example: Client offers COBRA coverage for any employees eligible for a COBRA Qualifying Event, this was not included in the original SOW estimate. If Client does not approve this change Client will not be able to provide COBRA coverage.>> Impact Assessment • Describe the additional work that needs to be done. For example: Create one (1) additional integration or three (3) new performance templates need to be • configured, etc. Describe Deliverables affected. For example: One (1) additional interface file to be delivered to Aetna will be produced. • Describe schedule impact, if any. For example: Architect& Configure stage will be extended by one (1) week to complete all ' integrations. Include the original end date and new end date, if extending the term of the SOW. • Modifications to the Pricing are as follows: Role Rate Hours Cost Executive Strategy Manager Senior Functional Architect(Consulting Director) Engagement Director(Portfolio Director) Engagement Manager Functional Architect Senior Principal Consultant Principal Consultant This SOW is proprietary and confidential to Collaborative Solutions, LLC. 38 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Consultant Analyst Total <<total>> Payment Terms - If Client is adding hours • Time & Materials SOW: This Change Order will be billed monthly on a Time and Materials ("T&M") Basis based on actual usage at the rates set forth in the SOW and as identified in the Pricing Modifications above. • Prepay SOW: This Change Order will be invoiced upon execution by both Parties at the rates set forth in the SOW and as identified in the Pricing Modifications above. Assumptions • Describe any new Assumptions different from the SOW. For Example: • Client will provide the requirements for the new integration. • If not different from the SOW, add "All Assumptions from the SOW dated XX December XXXX apply to this Change Order", otherwise, if there are new Assumptions different from the SOW, list them here. Authorization • Client Authorization Signature Collaborative Solutions, ation tub;1W O Name O Name Job Title � Job Title Date This SOW is proprietary and confidential to Collaborative Solutions, LLC. 39 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Appendix D — Detailed Functionality As the team and the project continues to progress into all stages of the project, there will be a review of the overall Scope and may re-align as the team come out of discovery and again after alignment sessions. Workday foundational elements such as dashboards, reporting, analytics, business process framework and employee self-service are built into every Workday module. During Client deployment, the following elements will be in Scope for Client's Workday Launch package. Sections: This SOW is proprietary and confidential to Collaborative Solutions, LLC. 40 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Foundation Launch deployment functional elements: • Organizational management 0 Contact information • Staffing management 0Payment elections & associated rules • Personal information 0 Locations and location hierarchy • Position and job assignment United States of America ("USA") operations only • Fifteen (15) companies and company hierarchies 0 Region and region hierarchy • Supervisory organization and hierarchy 0 Pay groups • Currencies 0 Worker types • Three hundred (300) cost centers and cost center 0 Pre-packaged business processes hierarchy • Four(4) custom organizations and hierarchy 0 Delivered security model • English language only, translations are not in 0 Standard notification templates Scope • Mobile 0 Contingent workers • Global address localization 0 Multi-factor authentication Reporting: Standard dashboards &analytics Five hundred or more (500+) delivered reports Launch Deployment functional elements: • Organizations (up to three hundred (300) 0 Job catalog (job family groups,job families, supervisory, cost center, company, region, job profiles) location) and associated hierarchies as listed above • Position management staffing model 0 Up to fifteen (15) static documents for hire/ onboarding review • Management types & management level 0 Personal data, contact information, hierarchy identification information • Emergency contact information 0 Delivered compensation bases • Employee photos 0Delivered service dates • Event categories and reasons 0 Employee and manager self-service This SOW is proprietary and confidential to Collaborative Solutions, LLC. 41 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 • Form 1-9 functionality 0 Shifts • Basic compensation management 0Up to one (1) compensation packages • Onboarding 0Up to one (1) salary plans • Up to one (1) hourly plan 0 Up to fifteen (15) allowance plans - excluding reimbursable allowance plans • Up to fifteen 15 one-time payment plans 0Up to two (2) custom onboarding templates • Multiple jobs 0Delivered probation periods • Job history 0 Tenant branding • Union tracking (worker data only) 0 "Skills Cloud" (with Innovation Services Agreement("ISA") opt-in) • Education 0 One (1) announcement for onboarding • Compensation Grade, Grade Profiles (up to one 0 One (1) exit survey questionnaire with up to hundred (100) Grade Profiles) and Compensation twenty (20) questions, routed to existing Steps. security group - excluding custom reporting of responses • Up to three (3) Regulatory Required Custom Security Groups Modifiable Business Processes • Hire employee 0 Create position • Change job 0 Terminate employee • Request one-time payment 0 Request compensation change • Contract contingent worker 0 End contingent worker contract • Edit position 0 Edit position restrictions • Onboarding: one (1)for new hire 0 Onboarding setup • Add Additional Job 0End additional job Reporting: • Review delivered reports 0 Enable delivered dashboards (workforce composition, report auditor) Launch Deployment functional elements: • Administer benefit enrollments for most commonly offered plan types, including health care (medical, dental, vision), insurance (life, disability), spending accounts (dependent and health care), health savings accounts, retirement savings 401 k , and additional benefits plans et insurance, gym This SOW is proprietary and confidential to Collaborative Solutions, LLC. 42 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Benefits membership, employee assistance program, critical illness, and long term care). Up to fifty (50) benefit plans. • Core Affordable Care Act("ACA")functionality: 0 Healthcare Election Guidance - Configure ACA measurement periods and eligibility, ACA expanded plan details for up to five (5) dashboard, setup for 1094-C and 1095-C reports healthcare plans ICrossplan enrollment rules 0 Manage evidence of insurability • Up to five (5) benefit groups (including eligibility • Benefit plans (including all components, such as eligibility rules, coverage tiers, and rules) rates) • Individual rates 0 Benefit annual rates Enrollment event rule Manage COBRA eligibility designations for participants who lose coverage • Benefit defaults 0 One (1)open enrollment • Passive event rules 0 Benefits for one (1)country • Up to three (3) Plan Year Definitions (current year, 0 Plan Year Definition; one (1)for program subsequent year, ongoing plans) year, one (1)for ongoing • Enrollment Event Types (including Eligibility 0 Plan Year Definition; one (1)for program Changes, Life Events, and Reinstatement Events) year, one (1)for ongoing Modifiable Business Processes • Change benefits for life events Change benefits • Add retiree status Remove retiree status • Change beneficiary Change retirement savings • Dependent event • Passive event Talent Optimization Launch Deployment functional elements: • Education 0 Job history • Career interests 0 Job interests • Development items 0 Check-ins • Up to thirty(30) competencies: Includes • Up to three (3) performance review templates behavior setup and association to Job Profiles, Management Level, and/or Job Family This SOW is proprietary and confidential to Collaborative Solutions, LLC. 43 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Talent Optimization • Worker summary • Mentor • Relocation preferences 0 Travel preferences • Anytime feedback 0 Goals • Succession 0 Assess my team's potential • Up to fifty (50) positions for succession: • Assess potential includes readiness setup • Two (2) custom notifications per business process 0 Career interests • Job interests 0 Relocation preferences • Travel preferences 0 Career profile • Talent profile/skills 0 Mentors and connections • Calibration is excluded Modifiable Business Processes • Manage education 0 Manage job history • Start performance review Complete self-evaluation for performance review • Complete manager evaluation for performance • Import professional profile review • Give feedback 0 Set review content for performance review • Manage succession plan 0 Assess potential • Manage mentorship 0 Manage succession plan • Manage competencies 0 Manage interests Recruiting Launch Deployment functional elements: • Candidate home One (1) external and one (1) internal career site • One (1) internal career site for contingent workers 0 Internal application • Simple referral 0 Assessments • Background check 0 Interview management • Candidate screening 0 Candidate review • Interview ratings 0 Job requisition management • One-time payment for offers 0Candidate pool functionality • Prospect management Auto disposition candidate's other job applications This SOW is proprietary and confidential to Collaborative Solutions, LLC. 44 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Recruiting • Up to one (1) internal and up to one (1) external 0 Candidate grid —delivered fields only questionnaire (each questionnaire with up to ten 10 questions • One (1)document template to capture Internal/External dynamic offer letter variations including: Simple letter header including company logo and footer(note this will appear on all pages of the offer letter) - Up to ten (10) conditional • Auto unpost jobs paragraphs (may include introduction, offer details (full-time, part-time, location, manager,job details), basic compensation language (hourly, salary, bonus, allowances, one-time payments), conclusion) - Up to two (2) static document attachments for candidate offer review • Duplicate management(delivered framework) 0 Configurable candidate consent • Delivered primary recruiter security 0 Candidate endorsement • Evergreen requisition management 0 External career site privacy policy • External candidate job alerts (delivered template 0 Guidance of"Apply with Linkedln"— up to without customization) one (1) hour of support • Prospect Introduce Yourself on External • Task Consolidation for Review Offer Career Site • Configurable Section Headers and • Delivered User and Role Based Security Groups Instructional Text on Job Application Templates • Autocomplete on Staffing business • Parallel Stages processes Reporting: • Delivered Recruiting Standard Reports Job Requisition Workspace Modifiable Business Processes • Job application (up to one (1)dynamic workflow) Offer —maximum of one (1) label override per stage • Job requisition Absence Launch Deployment functional elements: • Up to ten (10) accruals based on primary • Up to sixteen (16)time off plans positions This SOW is proprietary and confidential to Collaborative Solutions, LLC. 45 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Absence • Up to sixteen (16)time offs based on primary position • Up to five (5) leave entitlement limited to primary 0 Up to ten (10) leave types based on position primary position • Up to two (2)work schedule rules 0 Up to five (5) holiday calendars • Absence Third Party Calendar(Microsoft • Holiday calendar rules Outlook or Google Calendar) - Functional Configuration Only • Absences based on Primary Job only Modifiable • Correct time off 0 Request time off • Request return leave of absence 0 Request leave of absence Time Tracking Launch Deployment functional elements: • Time and absence dashboard 0 Review time • Up to two (2) security groups to support employee 0 Up to two (2) holiday schedules self-service and manager self-service • Basic Project Worktag or Custom • Up to three (3) alerts Organization with Custom Organization Hierarchy • Up to six (6)time entry templates 0Up to two (2)time code groups • Up to twenty 20 time entry codes 0 Up to ten (10)time calculation groups • Up to thirty 30 time calculations 0Up to ten (10)time entry validations • Up to two (2)security groups to support • Up to five (5) Work Schedule Calendar Rules security requirements related to Web Clocks • Up to twenty (20)work schedule calendars 0 Edit and approve time Modifiable Business Processes • Assign work schedule 0 Enter time • Reported time batch event This SOW is proprietary and confidential to Collaborative Solutions, LLC. 46 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 • Launch Deployment functional elements: • Up to one hundred fifty(150) pay components 0 Up to one (1) payment election rule I (earnings and deductions • Pay accumulations, pay balances, pay 0 Net pay validation and arrears I component groups, tax authority exceptions • Up to three 3) pay groups 0 Up to two 2 run categoryI • Up to three (3) period schedules for payroll 0 Payroll deduction recipients • Payroll involuntary withholding orders and deduction recipients • Up to two (2) bank accounts with related • Audit report configuration financial institutions, up to two 2 routing rules • Fiscal posting intervals, schedules, summary 0 Company federal, state and local payroll tax schedules, fiscal years confi uration • Retro processing configuration 0 Pa roll tax reporting codes USA only) • W-2 configuration USA only) Off-cycle payments configuration I • Up to three (3) Federal Identifications (FEINs) 0 Configuration of employee costing allocations across multiple accounting dimensions. Testing/validation of allocations from business procedure approval through payroll to the eneral ledger. • Payroll Tax Filing Configuration (Workday 0 FLSA Work Period Calendar Rules Delivered Payroll Tax Period Reporting) • Journal sources, ledger, ledger types, account 0 Generate Period Schedule Periods sets, account posting rules to support a single general ledger • Default check and payslip layouts Pay Component Costing • Payroll Command Center Modifiable Business Processes: • Settlement run event 0 Payment release event • Assign pay group This SOW is proprietary and confidential to Collaborative Solutions, LLC. 47 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 7LaunchDeployment functional elements: onfigure Learning Dashboards (Learning, Learning Configuration on Edit Tenant earning Administrator, My Team's Management, Setup tasks My Library, Learning Trainer, Home) • Custom Learning Slider(up to one (1) custom 0 Learning Configuration on Edit Tenant slider and one (1) associated custom search). Setup tasks • Up to ten (10)topics 0 Up to fifty (50) Internal Learning Instructors • Learning Assessors (up to fifty (50)) 0Campaigns (up to eight (8)) • Campaign Audiences (up to eight (8)) 0 Workday Outlook integration for instructor led content • Up to five (5) prerequisites 0 Up to eight(8) custom notifications • Up to five (5) equivalencies 0 Up to five (5)validation rules • Up to five (5) Reason Codes for Drop 0 One (1) learning certification, customer to Enrollments, Cancel Learning Enrollments, configure additional Cancel Course Offerings • Up to four(4) custom security groups excluding Topic and Course Segmented Security (up topic and course segmented security groups to ten (10) segments with up to ten (10) supporting security groups) • Add employee as self and/or contingent worker as self on the manage lesson business process policy for user generated content/peer learning. Business Process Definitions: • Manage lesson 0 Manage course • Enroll in course 0 Manage course offering • Drop course 0 Manage program • Manage Equivalency Rule This SOW is proprietary and confidential to Collaborative Solutions, LLC. 48 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Appendix E — Data Conversion Data Conversion In Scope person population(s)which are active at time of the Go-Live conversion extract will be included in the conversion process. Client's workers who were terminated in the current year based on the final extract date will be included in the data conversion to Workday to support rehires and reporting. Function Scope I Human Capital Management I Active Employees 0 Up to six hundred fifty (650)active full-service equivalent employees or contingent workers including current associated personal data and current job record • Current data records and job details for all active employees using their current data record • Current compensation data and compensation effective as of benefits effective date • Job and compensation history- unlimited "history from previous system" • Includes loading of employee photos • Attachment of third-party vendor documents is out-of-Scope • No transactional history Terminated Employees 0 Terminated workers who received payment in the current year(using worker object) • Up to five hundred (500) additional terminated workers (using former worker object) • Terminated workers will be converted to a Workday organization specified for terminated workers rather than the historical organization structure • Only a terminated worker's data at time of termination (i.e., last data record) • No history loaded Benefits 0 Current benefit elections • Medical history for current year for Affordable Care Act("ACA") reporting • ACA worker hours and wages • Dependents and beneficiaries • Benefit annual rates • Worker wellness and tobacco usage Absence Management 0 Time off balance conversion included • Active leaves for the previous twelve (12) months (balance as of Go-Live date, not daily balance conversion) • Time off event conversions excluded Talent Optimization 0 No goal history • No transactional history • No prior performance reviews Time Tracking 0 Excluded from the Scope for Go-Live I Payroll 0Year-to-date wages and payroll tax data, including taxable wages and subject wages for federal, state, and local taxes reconciled to tax returns This SOW is proprietary and confidential to Collaborative Solutions, LLC. 49 City of Meridian, Idaho and Collaborative Solutions, LLC Statement of Work February 20, 2024 Function . . - • Worker tax elections • Withholding orders excluded • Worker payment elections • Costing allocations excluded This SOW is proprietary and confidential to Collaborative Solutions, LLC. 50 w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2432: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Certain Office Equipment to the Idaho Youth Ranch CITY OF MERIDIAN RESOLUTION NO. 24-2432 BY THE CITY COUNCIL: BORTON, CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE DONATION OF CERTAIN OFFICE EQUIPMENT TO THE IDAHO YOUTH RANCH. WHEREAS, it is in the best interest of the City of Meridian to declare that certain office equipment as attached in Exhibit"A" as surplus, as these particular items are no longer needed or used by the City of Meridian; WHEREAS,the City of Meridian's purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS,the cost of maintaining the office equipment would result in the unnecessary expenditure of City funds; and WHEREAS,the City of Meridian desires to donate the office equipment listed in Exhibit"A"to the Idaho Youth Ranch, which are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO,AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that certain office equipment as attached hereto as Exhibit"A" are surplus property. Section 2. That the Mayor and City Council hereby authorizes the donation of the office equipment listed in Exhibit"A"to the Idaho Youth Ranch. ADOPTED by the City Council of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk EXHIBIT A DEPARTMENT C��fEKI DIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Small metal framed lined whiteboard 2418" in/out Unknown planner Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# IL-Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST _ VENDOR _ LIFES_PAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Diccard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair l/ i De rtment Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form -Small metal framed lined whiteboard.xlsx 1 of 2 DEPARTMENT C��fEN?L Pub work �.-- -- --- DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Oak Desk Return with 4 drawers 28.2Sx49.7Sx24 Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown a Unknown — PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good/Fair h 3 Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# G L Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discarded\Disposal form- Desk return.xlsx 1 of 2 DEPARTMENT E IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 3885/1074-PW(inactive) Camera Panasonic VHS Video Camera Basement-PW Cage j MODEL MANUFACTURER SERIAL/VIN# - - - i AG-185 Panasonic L2VA12101 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN 1995 Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Camera is over 30 years old(manufactured in 1992),technology is outdated,and it is no longer used CONDITION OF PROPERTY TO BE DISPOSED Unknown if it works or not l 1zt(--t z 3 De ment sign e A proval Date 1-23-2024 Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: Final Disposition of Property: 5:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form - Panasonic VHS Camera.xlsx 1 of 2 Oi '1 DEPARTMENT xtEKI jAN: Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Drafting Desk Brush 24" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE _ ORIGINAL COST VENDOR LIFESPAN Unknown _ _l Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Ix Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Drafting Desk Brush.xlsx 1 of 2 DEPARTMENT E IDIAN*�-- Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 01386/Unknown Small bulletin board(Qty 2)-1 with Gray fabric 2'x3' Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown/Boone Master Unknown/P-INS-058 Series Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown/Sept 1995 Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS L_ Give a brief desc iption of how you pl anon dicpnci g*tip;kcSa Auction/Sell I Donate X Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair L-):f=--r ❑epartment esignee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY _ FA_# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discarded\Disposal form -Small Bulletin Boards(2).xlsx 1 of 2 DEPARTMENT _ C' E IDIAN�-- Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# = DESCRIPTION LOCATION Unknown Metal Detector 42"adjustable,9V battery operated Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN # CMicronata 4003 Radio Shack 63-3003 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# -I racip— Rpr,ohitin No.: 23-2024 Approved by Council Date: - Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Metal Detector.xlsx 1 of 2 DEPARTMENT E IDIAN -- Public Work J IDAHO _� DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION �1284-PW(old tag) Metal Bookshelf/Monitor or Book Stand 33x13x12.5" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# L_ Unknown _ Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown I PROPERTY DISPOSAL AUTHORIZATION LDISP(]Cpl MFTHOM Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair/Good << lc 'l /Z3 Department Designee Approval —� Date Finance Reviewed Date FOR FINANCE USE ONLY FA# �GL Code: Resolution No.: R 1Approved by Council Date: 1-23-2024 1 I:inal Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos - Items to be Discarded\Disposal form - Metal Bookshelf.xlsx 1 of 2 DEPARTMENT_ E IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Unknown _IUnframed whiteboard 49"x25" lBasement-PW Cage MODEL I MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR j _ LIFESPAN Unknown Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Notneeded CONDITION OF PROPERTY TO BE DISPOSED Poor li t�t /z3 D ment Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form- Unframed Whiteboard.xlsx 1 of 2 DEPARTMENT C��tE IDIAN Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 01025/01026 Survey Equipment(Automatic Level)with 41" Stand Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# 132A Automatic Level Leitz/Sokkisha 44963 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN Unknown Unknown Idaho Blueprint Co. PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown �- 11 Ze 2 Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY [FA# _ G L Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records—Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form- Survey equipment with Stand.xlsx 1 of 2 DEPARTMENT E IDIAN: Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION Unknown 1 WeatherHawk Weather Station+2 stands Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown WeatherHawk j 1471 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN L 2010 Unknown Campbell Scientific PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Unknown Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No. : Approved by Council Date: 1-23-2024 Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos -Items to be Discard ed\Disposal form - WeatherHawk Weather Station (3 Parts).xlsx 1 of 2 C� 14 DEPARTMENT i( E IDIANx: Public Work_ __ DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION N/A Black/dark brown 2 door cabinets(Qty 2)33x16.75x30 Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN LUnknown Unknown ' PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate Donation/Transfer Trade In Discard/Recycle "Please remove all identifying logos prior to disposal ffASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Good/Fair Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY 'L Code: Resolution No.: _ Approved by Council Date: - 3-2024 Final Disposition of Property: 5:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos- Items to be Discarded\Disposal form -Black 2 door cabinets(2).xlsx 1 of 2 DEPARTMENT E IDIAN — Public Work DEPARTMENT CONTACT CITY OF MERIDIAN Susie Deardorff PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION WA Gray Countertop 7211x18" Basement-PW Cage MODEL MANUFACTURER SERIAL/VIN# I Unknown Unknown Unknown ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN I` Unknown - ; Unknown PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donate X Donation/Transfer Trade In Discard/Recycle *"Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Not needed CONDITION OF PROPERTY TO BE DISPOSED Fair Department Designee Approval Date Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 'Final Disposition of Property: S:\AdminBusOps\Admin\Admin Records_Transitory\Inventory\2023 Photos-Items to be Discarded\Disposal form - Countertop.xlsx 1 of 2 w IDIAN� AGENDA ITEM ITEM TOPIC: Resolution No. 24-2433: A Resolution of the City Council of the City of Meridian, Idaho, Setting Forth Certain Findings and Purposes to Declare Surplus Property and Authorizing the Donation of Vehicles to Idaho State Police CITY OF MERIDIAN RESOLUTION NO. 24-2433 BY THE CITY COUNCIL: BORTON, CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS PROPERTY AND AUTHORIZING THE DONATION OF VEHICLES TO IDAHO STATE POLICE. WHEREAS, it is in the best interest of the City of Meridian to declare that certain vehicles as listed in attached Exhibit"A" as surplus, as these particular items are no longer needed or used by the City of Meridian; WHEREAS,the City of Meridian's purchasing policy allows surplus City property to be donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code when the value of the property in question is of nominal value, that is, valued at less than the cost of disposing of the property; WHEREAS,the cost of maintaining the vehicles would result in the unnecessary expenditure of City funds; and WHEREAS,the City of Meridian desires to donate the vehicles listed in Exhibit"A"to Idaho State Police, which are exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO,AS FOLLOWS: Section 1. That the Mayor and City Council hereby authorize and declare that certain vehicles as attached hereto as Exhibit"A" are surplus property. Section 2. That the Mayor and City Council hereby authorizes the donation of the vehicles listed in Exhibit"A"to Idaho State Police. ADOPTED by the City Council of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk EXHIBIT A DEPARTMENT C!��fE IDIAN --- Police IDAHO DEPARTMENT CONTACT CITY OF MERIDIAN Stacey Pechin PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 5114- 137676 MODEL MANUFACTURER SERIAL/VIN# Crown Victoria /2FABP7BV5BX137676 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN 8/24/2011 32204.09 PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donation/Transfer-Dontate to ISP Post Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY Vehicle barely runs and can no longer be kept alive for EVOC training they are going to use it for parts to keep their PIT vehicles alive CONDITION OF PROPERTY TO BE DISPOSED Very poor physically and mechanically Stacey Pechin 1/3/2024 Department Designee Approval Date Jesse Alvarez Reyes 1/11/2024 Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: C:\Users\aweatherly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\F9T9QMUB\5114 1 of 2 DEPARTMENT E IDIAN --- Police IDAHO DEPARTMENT CONTACT CITY OF MERIDIAN Stacey Pechin PROPERTY INFORMATION FORM CITY TAG# DESCRIPTION LOCATION 5113- 137681 MODEL MANUFACTURER SERIAL/VIN# Crown Victoria /2FABP7BV9BX137681 ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN 7/11/2011 32329.19 PROPERTY DISPOSAL AUTHORIZATION DISPOSAL METHODS Give a brief description of how you plan on disposing the asset Auction/Sell Donation/Transfer-Donate to ISP POST Donation/Transfer Trade In Discard/Recycle **Please remove all identifying logos prior to disposal REASON FOR DISPOSAL OF PROPERTY does not run is not worth cost to get it going for another year of EVOC training to us but ISP will use it for parts to keep their cars alive CONDITION OF PROPERTY TO BE DISPOSED very poor cosmetic appearance and mechanical condition-has been used for teaching PIT maneuvers for last 8 years Stacey Pechin 1/3/2024 Department Designee Approval Date Jesse Alvarez Reyes 1/11/2024 Finance Reviewed Date FOR FINANCE USE ONLY FA# GL Code: Resolution No.: Approved by Council Date: 1-23-2024 Final Disposition of Property: C:\Users\aweatherly\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\F9T9QMUB\5113 1 of 2 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Resolution No. 24-2434: A Resolution of the Mayor and the City Council of the City of Meridian, Reappointing Maria Lorcher to Seat 2 of the Meridian Planning & Zoning Commission; and Providing an Effective Date CITY OF MERIDIAN RESOLUTION NO. 24-2434 BY THE CITY COUNCIL: BORTON, CAVENER, LITTLE ROBERTS, OVERTON, STRADER, TAYLOR A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, REAPPOINTING MARIA LORCHER TO SEAT 2 OF THE MERIDIAN PLANNING & ZONING COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Meridian City Code 2-1-1 establishes the Meridian Planning and Zoning Commission, its members and terms of their appointments; and WHEREAS, the City Council of the City of Meridian deems the reappointment of Maria Lorcher to Seat 2 of the Planning & Zoning Commission to be in the best interest of the Meridian Planning and Zoning Commission and of the City of Meridian. NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That pursuant to Meridian City Code § 2-1-1, Maria Lorcher is hereby reappointed to Seat 2 of the Meridian Planning and Zoning Commission, with a term to expire January 31, 2027. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED by the Mayor of the City of Meridian, Idaho, this 23rd day of January, 2024. APPROVED: Mayor Robert E. Simison ATTEST: By: Chris Johnson, City Clerk REAPPOINTMENT OF MARIA LORCHER-MERIDIAN PLANNING&ZONING COMMISSION E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: City of Meridian Financial Report - December 2023 City of Meridian Monthly Financial Report FY2024 December 2023 Table of Contents Report Name Page Number Investment Graphs 2 Fund Balance 3 Awli1 7 I_ �f .III ■1 _ ��i i�• �� fj pr III �E I� F:\Reporting\Monthly Reports\FY2024\FY24-3 Dec Council Report 1 of 3 Monthly Financial Report (�E IDIAN�--' FY2024 December 2023 City of Meridian Investment Portfolio Yield by Investment Type IDAHO STATE POOL 5.42% IDAHO BOND FUND 3.42/0 CASH 0.00% FIB 5.55% .FIB MoneyMarket$2,790,461 .Cash$16,309,328 MONEYMARKET .Idaho Bond Fund$74,818,796 .Idaho State Pool$122,256,661 City of Meridian Interest/Investment Income City of Meridian Cash/Investments Balance by Major Fund by Major Fund $1,600,000 $120,000,000 $1,400,000 $1,200,000 $115,000,000 $1,000,000 $110,000,000 $800,000 $600,000 $105,000,000 $400,000 $100,000,000 $200,000 $95,000,000 $0 General Enterprise $90,000,000 General Fund Enterprise Fund ■Total Budget ■Actual YTD ■FY24 ■FY23 F:\Reporting\Monthly Reports\FY2024\FY24-3 Dec Council Report 2 of 3 Monthly Financial Report FY2024 E IDIAN*-- December 2023 IDAHO GENERAL FUND BALANCE ALLOCATIONS $120,000,000 $100,000,000 - $80,000,000 $60,000,000 $40,000,000 $20,000,000 9/30/2015 9/30/2016 9/30/2017 9/30/TA16 9/30/2019 9/30/2020 9/30/2021 9/30/2022 - 0 N—pendahle ■Restricted ■C-.n,=m ■As signed ■Assped Reserves ■unassigned ENTERPRISE FUND BALANCE ALLOCATIONS $120.000,000 $100.000,000 $80,000,000 $60,000,000 WX00,000 $20,000,000It-E-W 9/30f2015 9/30/2016 9/3of2017 9/30/2018 9f30/2019 9/30/2020 9/30/2021 9/30/2022 ■Assigned ■i mi lgnned ■Asstnged Reserves F:\Reporting\Monthly Reports\FY2024\FY24-3 Dec Council Report 3 of 3 E IDIAN�- )AH AGENDA ITEM Department Reports Safety In The Workplace#MYMERIDIANWWW. MERIDIANCITY. ORG Lt. Shawn HarperMeridian Police Department Awareness and Preparedness WWW. MERIDIANCITY. ORG Planning Training•Emergency Operation Plans•Reporting suspicious behavior•Offering help•Active Awareness –Looking out for one another •Building meaningful relationships, •Developing a Safety Culture & Climate•#MYMERIDIAN •#MYMERIDIANWWW. MERIDIANCITY. ORG Preparation Knowing your response options•DECISIVE MOVEMENT–DELIBERATION –DENIAL 3 stages of disaster response •Awareness, Prevention and Decision Making•Preparing for emergencies/acts of violence•)Civilian Response to Active Shooter Events(CRASE Training WWW. MERIDIANCITY. ORG Action What you do matters!!•AVOID/DENY/DEFEND –Response Options •When _______ happens I'm going to…•Scripting/role playing•Have a plan individually or collectively as a group•Planning and Preparation improves you ability to ACT•#MYMERIDIAN WWW. MERIDIANCITY. ORG RESPONSE priority!The safety of our community is our •Highly trained and dedicated officers•Don’t discard what you observe•If you see something, say something•If you need us we will respond•Every call is important!!•SERVICE•#MYMERIDIAN