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HomeMy WebLinkAbout2003-03-25 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd )( ~ Cherie McCandless )( )( Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: (.iv~V\J!.- 3. Consent Agenda: A. Approve minutes of January 28, 2003 Pre-Council Meeting: tPJPPyV~ B. Findings of Fact and Conclusions of Law for Denial: M102-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC by Packard Estates Dev., LLC - south of East Ustick Road and west of North Cloverdale Road: d-f'~t"LL- C. Approve Beer and Wine License Application (Pro-rated one- half year) for Banakok House. Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: ~iPV"<-- D. Touchmark Water Main Easement Aareement: ~j?"YYvV!-- E. Finance Report: apf/YP0-<- F. Development Agreement: AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossina Subdivision by CMD, Inc. - 4450 North Linder Road: ~PfitL- 4. Department Reports: fi-o.J1vlh1 5. (Items Moved from Consent Agenda): h--Ph...e.. 6. Ordinance No. 0 :3 -/01 {- AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Meridian City Council Agenda - March 25, 2003 Page 1 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 7. 8. 9. 10. 11. 12. 13. 14. Cobblefield Crossina Subdivision by CMD, Inc. - 4450 North Linder Road: -Appro./e tf?r-'II'C--' Ordinance No. t?:J.- I 0 I? RZ 02-009 Request for a Rezone of 0.17 acres from R-8 to 0- T zones for Bentlev Apartments by Tamura and Associates - 518 East Broadway Avenue: a.pp7"t:7v,,", Ordinance No. ?J 3 - / 0/ b RZ 03-002 Request for a Rezone of 3.66 acres from L-Q to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: ~&V'lL Tabled from March 11, 2003: FP 03-011 Request for Final Plat approval of 26 building lots and 8 other lots on 5.48 acres in an R-8 zone for Mosher's Farm Subdivision by CMD, Inc. - northwest corner of North Ten Mile Road and West Pine Avenue: ~.6te Iv IJ?;n 1/Jp; 2&113> FP 03-012 Request for Final Plat approval of 52 building lots and 5 other lots on 15 acres in a R-4 zone for Castlebrook Subdivision by Centennial Development, LLC - east of North Black Cat Road and south of West Cherry Lane: ~.6U /z? hr-;7 I r-p I ldP'{) 3 FP 03-013 Request for Final Plat approval of 51 building lots and 8 other lots on 16.54 acres in a R-8 zone for Burnev Glen Subdivision No.1 by Properties West Inc. - east of North Meridian Road and north of East Ustick Road: t?~ve wlttv cr;rrvd/n~ Continued Public Hearing from March 18, 2003: PP 02-034 Request for Preliminary Plat approval of 7 building lots on 14.31 acres in C-G and R-40 zones for proposed Devon Park Subdivision by Tamura and Associates - 824 East Fairview Avenue: a-r~N-5 .Jo ;n-ef1~ +/t::i elf' -ft?r t$f/prt:?v~ Continued Public Hearing from February 25, 2003: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: a-/lZrrr-e-y Iv fJnejJ~ J/~f ete m- 4~V~ Continued Public Hearing from February 25, 2003: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: . . /. . ~ .r&~7 io /)L(V? ~ .r1J:"; 0 '-f rn- &-r'flrD Meridian City Council Agenda - March 25, 2003 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring acconunodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 15. Continued Public Hearing from March 18, 2003: Comprehensive Plan Text Amendments regarding Urban Services Policies in the 2002 Comprehensive Plan: a#rru.J f-o prep/Vu:..- 16. Public Hearing: MI 03-003 Request to review the issue of the connection of Teare Avenue for Fairview Lakes by Fairview Lakes, LLC- 824 East Fairview Avenue: a-l/t;YA.e'f-lo fJrejJa-tl ///" & te 17. Public Hearing: VAR 03-009 Request for a Variance to allow blocks 3,4 and 7 to be shorter than the minimum of 500 feet and to allow blocks 1 and 8 to exceed maximum block length of 1,000 feet for proposed Watersona Estates by Howell-Murdoch Development Corporation northwest corner of North Linder Road and West Wstick Road: tftffnr/1-e'j ,4/ p-r.ejJ/Vl,(. -('IF -( t! I~ .;:,;.,- eLf'Jp-n;va..€: 18. Public Hearing: AZ 02-032 Request for annexation and zoning of 5.0 acres from RUT to R-2 zones for proposed Northbridge Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: dl7J1.7Jn&.1L jJ/h fo /lpr'12 I; 2c&3 19. Public Hearing: PP 02-035 Request for Preliminary Plat approval of 5 building lots and 4 other lots on 5.0 acres in a proposed R-2 zone for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Ct7>V77 h~ )J / A- f-o /9;b11; I II '2-.flC?:? 20. Public Hearing: MI 03-013 Request for a private road for proposed Northbridge Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: C&7V7S h u.e-- /J / fi.. -/7P I!lrn? /) ff.t?t7:3 21. Public Hearing: VAR 03-010 Request for a Variance for extension of time to file subdivision plat as required by the City of Meridian for Tramore Subdivision by A.L. "Drew" Seargent - south of West Pine Avenue and east of North Linder Road: dL t"lrrM.-!J fo flre f? tlr4? // ~ f c l.t ,4-r a-,P)?Yt? /r~ Meridian City Council Agenda ~ March 25, 2003 Page 3 of3 All materials presented at publjc meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ~~Ov~Qj9DSt to, VDbliu f)=Hcu ~ 1hU!Vlk~ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of January 28J 2003 Pre-Council Meeting: B. Findings of Fact and Conclusions of Law for Denial: M102-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC by Packard Estates Dev" LLC - south of East Ustick Road and west of North Cloverdale Road: C. Approve Beer and Wine License Application (Pro-rated one- half year) for Bangkok House, Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: D. Touchmark Water Main Easement Aareement: E. Finance Report: F. Development Agreement: AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossin a Subdivision by CMD, Inc. - 4450 North Linder Road: 4. Department Reports: 5. (Items Moved from Consent Agenda): 6. Ordinance No. AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Meridian City Council Agenda - March 25, 2003 Page I on All materials presented at public meetings shall becomc property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Cobblefield Crossing Subdivision by CMD, Inc. - 4450 North Linder Road: Approve 7. Ordinance No. RZ 02..()()9 Request for a Rezone of 0.17 acres from R-8 to O-T zones for Bentlev Apartments by Tamura and Associates - 518 East Broadway Avenue: 8. Ordinance No. RZ 03..()()2 Request for a Rezone of 3.66 acres from L-Q to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: 9. Tabled from March 11, 2003: FP 03-011 Request for Final Plat approval of 26 building lots and 8 other lots on 5.48 acres in an R-8 zone for Mosher's Farm Subdivision by CMD, Inc. - northwest corner of North Ten Mile Road and West Pine Avenue: 10. FP 03-012 Request for Final Plat approval of 52 building lots and 5 other lots on 15 acres in a R-4 zone for Castlebrook Subdivision by Centennial Development, LLC - east of North Black Cat Road and south of West Cherry Lane: 11. FP 03-013 Request for Final Plat approval of 51 building lots and 8 other lots on 16.54 acres in a R-8 zone for Burnev Glen Subdivision No.1 by Properties West Inc. - east of North Meridian Road and north of East Ustick Road: 12. Continued Public Hearing from March 18, 2003: PP 02-034 Request for Preliminary Plat approval of 7 building lots on 14.31 acres in C-G and R-40 zones for proposed Devon Park Subdivision by Tamura and Associates - 824 East Fairview Avenue: 13. Continued Public Hearing from February 25, 2003: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed Watersong Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: 14. Continued Public Hearing from February 25, 2003: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersong Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Meridian city Council Agenda - March 25, 2003 Page 2 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. 15. Continued Public Hearing from March 18,2003: Comprehensive Plan Text Amendments regarding Urban Services Policies in the 2002 Comprehensive Plan: 16. Public Hearing: MI 03-003 Request to review the issue of the connection of Teare Avenue for Fairview Lakes by Fairview Lakes, LLC- 824 East Fairview Avenue: 17. Public Hearing: VAR 03-009 Request for a Variance to allow blocks 3] 4 and 7 to be shorter than the minimum of 500 feet and to allow blocks 1 and 8 to exceed maximum block length of 1,000 feet for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: 18. Public Hearing: AZ 02-032 Request for annexation and zoning of 5.0 acres from RUT to R-2 zones for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: 19. Public Hearing: PP 02-035 Request for Preliminary Plat approval of 5 building lots and 4 other lots on 5.0 acres in a proposed R-2 zone for proposed NorthbridQe Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: 20. Public Hearing: MI 03-013 Request for a private road for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: 21. Public Hearing: VAR 03-010 Request for a Variance for extension of time to file subdivision plat as required by the City of Meridian for Tramore Subdivision by AL. "Drew" Seargent - south of West Pine Avenue and east of North Linder Road: Meridian City Council Agenda - March 25, 2003 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ** TX CONFIRMATION REPORT ** 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 DATE TIME TO/FROM 03/21 14:01 3810160 03/21 14:03 PUBLIC WORKS 03/21 14:04 2084664405 03/21 14:06 8841159 03/21 14:07 2088840744 03/21 14:09 2088467366 03/21 14:10 8985501 03/21 14:12 LIBRARY 03/21 14:13 92083776449 03/21 14:15 208 388 6924 03/21 14:17 2088886854 03/21 14:18 2084674538 03/21 14:20 8950390 03/21 14:21 Laurel 03/21 14:23 208 387 6393 03/21 14:24 ADA CTY DEUELMT 03/21 14:27 CHERRY LANE 03/21 14:28 POST OFFICE 03/21 14:31 208 888 1983 03/21 14:33 Walter R Johnson 03/21 14:34 ID PRESS TRIBUNE 03/21 14:36 208 888 6700 AS OF MAR 21 '03 14:37 PAGE. 01 MODE EC--S UF--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S G3--S EC--S EC--S EC--S CITY OF MERIDIAN MIN/SEC PGS 01'43" 003 00'47" 003 00'59" 003 01'00" 003 00'59" 003 01'00" 003 00'58" 003 01'18" 003 00'58" 003 01' 16" 003 00'59" 003 00' 59" 003 00' 58" 003 01'00" 003 00'59" 003 01' 47" 003 01' 16" 003 01'42" 003 01'21" 003 01'00" 003 01'04" 003 00'58" 003 CMDl:1 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 036 STATUS OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK -------------------------------------------------------------------------------------------- ~~~tt Vost 11>, Vu\JIU fJOtlLu -1havtk~ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: Bill Nary Keith Bird A. Approve minutes of January 28, 2003 Pre-Council Meeting: B. Findings of Fact and Conclusions of Law for Denial: M102-011 R~nll~c::t tn r~rnn\/~ ,.or+~;n n..,.,.,..",I.. i..... n"....h.",. 1::..+...+,..... Co. ,"'.....:. ,:~:__ I (' ** TX CONF IRk. .uN REPORT ** AS OF MAR 25 '03 23:2" PAGE. 01 CITY OF MER[D[AN DATE TIME TO/FROM MODE MIN/SEC PGS CMDIl STATUS 01 03/25 22:49 2088840744 EC--S 01'04" 003 087 OK 02 03/25 22:51 2088467366 EC--5 0t' 06" 003 087 OK 03 03/25 22:53 8985501 EC--S 01' 04" 003 087 OK 04 03/25 22:54 L[BRARY EC--5 01'26"003 087 OK 05 03/25 22:56 92083776449 EC--5 01'04" 003 087 OK 06 03/25 22:58 208 388 6924 EC--S 01'25" 003 087 OK 07 03/25 23=00 2088886854 EC--S 01'04" 003 087 OK 08 03/25 23:01 8950390 EC--S 01'04" 003 087 OK 09 03/25 23=03 208 387 6393 EC--S 01' 04" 003 087 OK 10 03/25 23:04 ADA CTY DEVELMT G3--S 01'51" 003 087 OK 11 03/25 23:07 CHERRY LANE EC--S 01 '09" 1301 087 INC 12 03/2523:10 POST OFFICE EC--S 01'49" 003 087 OK 13 03/2523:12208888 1983 (;3--5 01'25" 003 087 OK 14 03/25 23:14 [0 PRESS TRIBUNE EC--5 01'05" 003 087 OK 15 03/25 23:16 208 888 6700 EC--S 01'04" 003 087 OK 16 03/25 23'25 CHERRY LANE ----5 00'00" 001 087 BUSY CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuo5day. March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd ~ Bill Nary ~ Cherie McCandless -L Keith Bird ~ Mayor Robert Corrie 2. Adoption of the Agenda: 11v~tAL- 3, Consent Agenda: A, Approve minutes of January 28, 2003 Pre-Council Meeting: ~YDI/~ B. Findings of Fact lInd Conclusions of law for Denial: MI 02-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev.. LLC by Packard Estates Dev., LLC - south of East Uslick Road and west of North Cloverdale Road: apr""'" C. Approve Beer and Wine license Application (Pro-rated one- half year) for Bannkok House. Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: ~..Ir'- D. Touchmark Water Main Easement Aqreement: "'7f1r'~ E. Finance Report: ap~'M- F. Development Agreement: /I.Z B2-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zonas for proposed Cobblefield CrossinQ Subdivision by CMD, Inc. - 4450 North Under Road: ~p~ ~ 4. Department Reports: f'l..-Pf'Mh1 5. (Items MOiled from Consent Agenda): /"U)h ..e.- 6. Ordinance No. 0.9 -/{j II- AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-B zones for proposed Mtridi"" City Co..".,;l Atmd> - M=h 25. 2003 l'Aec I on All mnluiaJ. 1"C,,,,l<dlll public meetinp >llaI1 b=mo propttly oflho Ci1l' orMondi.n. Anyone wiring accommfKb;tion fur dl'w.iJ.ili~ W~1cd1lO doRl-mc:nb andlOf hc:I.ri.n!:s plcuc <entad the Cl!)"Crctk'. Office III KBil4433 at 1_<It bcurs pnQT!D th. Pllblicm<<tine- ( ** TX CONF!RMATII..J'~ REPORT ** ( AS OF MAR 25 '03 22:49 PAGE. 01 CITY OF MERIDIAN 28 29 31 32 DATE TIME TO/FROM 03/25 22:42 3810160 03/25 22:44 PUBLIC WORKS 03/25 22:46 12084E64405 03/25 22:48 8841159 STATUS OK OK OK OK MODE EC--S UF--S EC--S EC--S MIN/SEC PGS 01'49" 003 00'52" 003 01'05" 003 01'06" 003 CMDl:l 087 087 087 087 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd ~ Bill Nary ~ Cherie McCandless -L Keith Bird ~ Mayor Robert Corrie 2. Adoption of the Agenda: C<--~jI\.L. 3. Consent Agenda: A. Approve minutes of January 28, 2003 Pre~Council Meeting: PJ?PY'O/I~ B. Findings of Fact and Conclusions of Law for Denial: MJ 02-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC by Packard Estates Dev., LLC - south of East Ustick Road and west of North Cloverdale Road: a-pr..v- C. Approve Beer and Wine License Application (Pro-rated one- half year) for Banakok House. Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: ~..v-(- D. Touchmark Water Main Easement AQreement: ~ pWZ-- E. Finance Report: ap~l^-<- F. Development Agreement: AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossina Subdivision by CMD, Inc. - 4450 North Under Road: ~Plf1.<!...- 4. Department Reports: fUJ.f/v/h.J 5. (Items Moved from Consent Agenda): j1.;()h ~ 6. Ordinance No. 0.3 -lOll- AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Meridillll City Co\lll<lil AgtIlda - MIl'Ch 25, 2003 Pag. 1 01"3 All maI"';Jl.13 preoontod at I'IIbJic meetin!:", sImll booomc properly oflht Ciiy ofMeridi.n. Anyone dO$iring 3<'co1J1M<><l.alion fot di""'iliti.. relsted U) document< UdlOf h=rings pi..... o.matt Ill. City Clerk'. Office at ~8S-44J3 alloasl48 houn; Fiar 10 the puhH. meeting. April 11, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST April 15, 2003 ITEM NO. Approve minutes of March 25, 2003 City Council Regular Meeting: h-J5 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS ~F Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, March 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X o Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Consent Agenda: A. Approve minutes of January 28, 2003 Pre-Council Meeting: Approve B. Findings of Fact and Conclusions of Law for Denial: MI 02-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC by Packard Estates Dev., LLC - south of East Ustick Road and west of North CloverdaJe Road: Approve C. Approve Beer and Wine License Application (Pro-rated one- half year) for Bangkok House. Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: Approve D. Touchmark Water Main Easement Agreement: Approve E. Finance Report: Approve F. Development Agreement: AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossina Subdivision by CMD, Inc. - 4450 North Linder Road: Approve 4. Department Reports: Nothing 5. (Items Moved from Consent Agenda): None Meridian City Council Agenda - March 25, 2003 Page 1 00 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. 6. Ordinance No. 03-1014 : AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossing Subdivision by CMD, Inc. - 4450 North Linder Road: Approve 7. Ordinance No. 03-1015 : RZ 02-009 Request for a Rezone of 0.17 acres from R-8 to O-T zones for Bentley Apartments by Tamura and Associates - 518 East Broadway Avenue: Approve 8. Ordinance No. 03-1016 : RZ 03-002 Request for a Rezone of 3.66 acres from L-O to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and Southwest ih Avenue: Approve 9. Tabled from March 11, 2003: FP 03-011 Request for Final Plat approval of 26 building lots and 8 other lots on 5.48 acres in an R-8 zone for Mosher's Farm Subdivision by CMD, Inc. - northwest corner of North Ten Mile Road and West Pine Avenue: Table to April 1, 2003 Meeting 10. FP 03-012 Request for Final Plat approval of 52 building lots and 5 other lots on 15 acres in a R-4 zone for Castlebrook Subdivision by Centennial Development, LLC - east of North Slack Cat Road and south of West Cherry Lane: Table to April 1 , 2003 Meeting 11. FP 03-013 Request for Final Plat approval of 51 building lots and 8 other lots on 16.54 acres in a R-8 zone for Burney Glen Subdivision No.1 by Properties West Inc. - east of North Meridian Road and north of East Ustick Road: Approve with Conditions 12. Continued Public Hearing from March 18, 2003: PP 02-034 Request for Preliminary Plat approval of 7 building lots on 14.31 acres in C-G and R-40 zones for proposed Devon Park Subdivision by Tamura and Associates - 824 East Fairview Avenue: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 13. Continued Public Hearing from February 25, 2003: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed Watersong Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 14. Continued Public Hearing from February 25, 2003: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersong Estates Meridian City Council Agenda - March 25,2003 Page 2 oD All materials presented at public meetings shan become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 15. Continued Public Hearing from March 18,2003: Comprehensive Plan Text Amendments regarding Urban Services Policies in the 2002 Comprehensive Plan: Attorney to Prepare 16. Public Hearing: MI 03-003 Request to review the issue of the connection of Teare Avenue for Fairview Lakes by Fairview Lakes, LLC- 824 East Fairview Avenue: Attorney to prepare Findings of Fact and Conclusions of Law 17. Public Hearing: V AR 03-009 Request for a Variance to allow blocks 3, 4 and 7 to be shorter than the minimum of 500 feet and to allow blocks 1 and 8 to exceed maximum block length of 1,000 feet for proposed WatersonQ Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 18. Public Hearing: AZ 02-032 Request for annexation and zoning of 5.0 acres from RUT to R-2 zones for proposed NorthbridQe Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Continue Public Hearing to April 1, 2003 Meeting 19. Public Hearing: PP 02-035 Request for Preliminary Plat approval of 5 building lots and 4 other lots on 5.0 acres in a proposed R-2 zone for proposed NorthbridQe Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Continue Public Hearing to April 1 , 2003 Meeting 20. Public Hearing: MI 03-013 Request for a private road for proposed NorthbridQe Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Continue Public Hearing to April 1, 2003 Meeting 21. Public Hearing: VAR 03-010 Request for a Variance for extension of time to file subdivision plat as required by the City of Meridian for Tramore Subdivision by A.L. "Drew" Seargent - south of West Pine Avenue and east of North Linder Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval Meridian City Council Agenda - March 25, 2003 Page 3 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council MeetinCl March 25. 2003 The Regular Meeting of the Meridian City Council was called to order at 7:15 P.M., on Tuesday, March 25, 2003, by Mayor Robert Corrie. Members Present: William Nary, Tammy de Weerd, and Keith Bird. Members Absent: Cherie McCandless. Others Present: Chris Nye, Brad Hawkins-Clark, Brad Watson, Ken Bowers, Doug Strong, Dean Willis, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: Okay. I will open the Meridian City Council Regular Meeting, Tuesday, March 25, 2003, at 7:15 P.M. in the City Council Chambers and welcome everybOdy here tonight. First, we'd like to have roll call attendance, please, Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: Okay next is the adoption of the agenda. Council, we did have the Financial Report. It has already been done. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Just a couple of notations. One is we had a request to continue 9, 10, 18, 19, and 20 to April 1 st through various requests. Also, on Item 17, if we could hear that with Item 13 and 14. Corrie: Okay any other additions or corrections? Hawkins-Clark: Mr. Mayor, if I could, Item Number 12, Devon Park Subdivision, and Item Number 16, FailView Lakes, are also on the same property. They do have different names, but they are the same applicant and the same project, more or less. I'd like to request those be put together as well, if possible. Corrie: Twelve and 16 all right. Any other changes? Okay then, I will entertain a motion to adopt the agenda as changed. De Weerd: Mr. Mayor? Meridian City Council Meeting March 25, 2003 Page 2 of 40 Corrie: Mrs. de Weerd. De Weerd: I move we adopt the agenda with the following changes. Move 16 under 12 to move 17 to be heard with Items 13 and 14 and to approve the agenda as changed. Bird: Second. Corrie: Okay. Motion has been made and seconded any further discussion? Hearing none, all those in favor of the motion say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 3. Consent Agenda: A. Approve minutes of January 28,2003 Pre-Council Meeting: B. Findings of Fact and Conclusions of Law for Denial: MI 02-011 Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC by Packard Estates Dev., LLC - south of East Ustick Road and west of North Cloverdale Road: C. Approve Beer and Wine License Application (Pro-rated one- half year) for Ban~kok House. Inc. by Joy Wise - 1890 East Fairview Avenue Suite B: D. Touchmark Water Main Easement AQreement: E. Finance Report: F. Development Agreement: AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield CrossinQ Subdivision by CMD, Inc. - 4450 North Linder Road: Corrie: Next item is the Consent Agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest on all proper papers. Nary: Second. Meridian City Council Meeting March 25, 2003 Page 3 of 40 Corrie: Okay. Motion has been made and seconded any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. All ayes one abstention -- one absent excuse me motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 4. Department Reports: Corrie: Department reports. I don't believe we have any Department Reports, do we? All right. Item 5. (Items Moved from Consent Agenda): Corrie: No items were removed from Consent Agenda. Item 6. Ordinance No. AZ 02-024 Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield CrossinQ Subdivision by CMD, Inc. - 4450 North Linder Road: Corrie: So, we will be on -- Item Number 6 is an ordinance, Number 03-1014. This is AZ 02-024, request for annexation and zoning of 15.4 acres from an RUT to R-8 zone for proposed Cobblefield Crossing Subdivision by CMD, Inc., 4450 North Linder Road. At this time, I would like to have Ordinance Number 03-1014 read by the City Clerk by title only, please. Berg: Thank you, Mr. Mayor, Members of the Council. Ordinance Number 03-1014, an Ordinance finding that Don and Linda Huffman and Pacific Development, Inc., the owners of certain real property generally known as 4450 North Linder Road, Meridian, to be known as Cobblefield Crossing Subdivision and which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, have made a request for annexation in writing to the Council and that said land be annexed to the City of Meridian, zoning designated Medium Density Residential District (R-8) and declaring that said land, by proper legal description as described below, be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the Clerk of the City of Meridian to file a certified copy of the ordinance and map of the area to be annexed with the Ada county recorder, auditor, treasurer and assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. Meridian City Council Meeting March 25, 2003 Page 4 of 40 Corrie: Thank you. You have heard the reading of Ordinance Number 1014. Is there anyone from the audience that would like to have it read in its entirety? All right. Hearing none, I will entertain a motion from Council on Ordinance Number 1014. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Even though the agenda says we have approved it, I will move that we approve Ordinance Number 03-1014, request for annexation and zoning of 15.4 acres from RUT to R-8 zones for the proposed Cobblefield Crossing Subdivision and ask the Mayor to sign and Clerk attest, pursuant -- and to suspend the rules pursuant to state code. Nary: Second. Corrie: Okay. Motion has been made and seconded to approve the Ordinance Number 03-1014 with suspension of rules. Any further discussion? Roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes. One absent. The ordinance is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 7. Ordinance No. RZ 02-009 Request for a Rezone of 0.17 acres from R-8 to O-T zones for Bentlev Apartments by Tamura and Associates - 518 East Broadway Avenue: Corrie: Number 7 is an ordinance, Number 03-1015. This is a request for a rezone of 0.17 acres from an R-8 to an O-T zone for Bentley Apartments by Tamura & Associates, 1018 East Broadway Avenue. At this time I would like to have, the City Clerk read Ordinance Number 03-1015 by title only. Berg: Thank you, Mr. Mayor, Members of the Council. Ordinance Number 03-1015, an Ordinance finding that the owner Theresa Bentley of certain real property generally located at 518 East Broadway Avenue, Meridian, Idaho, has made a written request for the rezone of the zoning classification for real property that lies within the boundaries of the City of Meridian from R-8, Medium Density Residential District, to O-T, Old Town district -- zoning district as defined in the Meridian City Code Section 11-7 -2L, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said rezoning designation to the official maps of the City of Meridian, Idaho. Meridian City Council Meeting March 25, 2003 Page 5 of 40 Corrie: Okay. You have heard the reading of Ordinance Number 1015 by title only. Is there anyone from the public that would like to have it read in its entirety? All right. Hearing none, I will entertain a motion from Council. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I would move the approval of Ordinance Number 03-1015, request for rezone of .17 acres from an R-8 to an 0- T zone for Bentley Apartments by Tamura & Associates, 518 East Broadway Avenue, and suspend the rules pursuant to Idaho Code. Bird: Second. Corrie: Motion has been made and seconded to approve Ordinance Number 1015, with suspension of rules. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes, one absent, motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 8. Ordinance No. RZ 03-002 Request for a Rezone of 3.66 acres from L-O to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: Corrie: Item Number 8 is an ordinance, Number 03-1016, request for a rezone of 3.66 acres from L-O to R-15 zones for proposed Scottsdale Villa Subdivision by Pinnacle Engineers, Inc., by Wolf Commercial Enterprises, LLC, West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue. At this time, I would like to have the City Clerk read Ordinance Number 03-1016 by title only. Berg: Thank you, Mr. Mayor, Members of the Council. Ordinance Number 03-1016, an Ordinance finding that the owner Wolf Commercial Enterprise, LLC, of certain real property generally located south of Franklin Road along Southwest 8th Street and Alden Street, has made a written request for rezone of the zoning classification for real property that lies within the boundaries of the City of Meridian from L-O, Limited Office District, to R-15, Medium High Density District -- Zoning District, as defined under Meridian City Code Section 11-7 -2E, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add rezoning designation to the official maps of the City of Meridian, Idaho. Meridian City Council Meeting March 25, 2003 Page 6 of 40 Corrie: You have heard the reading of Ordinance Number 1016 by title only. Is there anyone from the public that would like to have it read in its entirety? Hearing none, I will entertain a motion of Council for Ordinance Number 1016. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move we approve Ordinance 03-1016, request for a rezone of 3.66 acres from L- o to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers or Wolf Commercial Enterprise, LLC, on West Alden Drive, southwest corner of West Franklin Road and Southwest ih Avenue, with suspension of rules pursuant to Idaho Code. De Weerd: Second. Corrie: Motion has been made and seconded to approve Ordinance Number 03-1016. Any further discussion? Hearing none, roll call vote, Mr. Clerk. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes. Motion to approve Ord inance Number 03-1016 is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 9. Tabled from March 11, 2003: FP 03-011 Request for Final Plat approval of 26 building lots and 8 other lots on 5.48 acres in an R-8 zone for Mosher's Farm Subdivision by CMD, Inc. - northwest corner of North Ten Mile Road and West Pine Avenue: Corrie: Item Number 9. This is a request for Final Plat for Mosher's Farm Subdivision. They have asked that that be continued until the April the 1 st meeting. Also -- I will take them one at a time. Council, your pleasure on the request to continue Item Number 9. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we table FP 03-011, request for Final Plat approval of 26 building lots and eight other lots on 5.48 acres in an R-8 zone for Mosher's Farm Subdivision by CMD, Incorporated, northwest corner of North Ten Mile Road and West Pine Avenue to April 1, 2003. Nary: Second. Meridian City Council Meeting March 25, 2003 Page 7 of 40 Corrie: Motion has been made and seconded. Is there any further discussion? All those in favor of the motion say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 10. FP 03-012 Request for Final Plat approval of 52 building lots and 5 other lots on 15 acres in a R-4 zone for Castlebrook Subdivision by Centennial Development, LLC - east of North Black Cat Road and south of West Cherry Lane: Corrie: Item Number 10 is a request for Final Plat approval of Castlebrook Subdivision. It, too, has been asked to be continued until April 1 st. With that, I will entertain a motion. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we table FP 03-012, request for Final Plat approval of 52 building lots and five other lots on 15 acres in an R-4 zone for Castlebrook Subdivision by Centennial Development, LLC, east of North Black Cat Road and south of West Cherry Lane until April 1 , 2003. Nary: Second. Corrie: Motion has been made and seconded. Is there any further discussion? Hearing none, all those in favor say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 11. FP 03-013 Request for Final Plat approval of 51 building lots and 8 other lots on 16.54 acres in a R-8 zone for Burnev Glen Subdivision No.1 by Properties West Inc. - east of North Meridian Road and north of East Ustick Road: Corrie: Item Number 11. This is a request for a Final Plat approval of 51 building lots and eight other lots on 16.54 acres in an R-8 zone for Burney Glen Subdivision NO.1 by Properties West, Inc., east of North Meridian Road and north of East Ustick Road. At this time, I will invite staff's comments first on this request. Hawkins-Clark: Thank you, Mayor, Members of the Council. The Final Plat before you is approximately at the half mile point between McMillan Road and Ustick Road on the east side of Meridian. The adjacent subdivisions that have been preliminarily approved are Sundance Place on the south and Havasu Creek Subdivision to the north and to the east. Then, Quenzer Commons, also Heritage -- known as Heritage Commons, also abuts this project. Here on the screen is the Final Plat that was submitted for approval. Staff did review the Final Plat and it is in substantial compliance with the Preliminary Meridian City Council Meeting March 25, 2003 Page 8 of 40 Plat that was approved a couple of months ago. We have submitted a March 25th memo with some recommended conditions that we ask that you consider. This is the first phase of a multi-phase subdivision. There are 51 building lots and eight other lots in the subdivision. There isa single point of access off of Meridian Road and there are a total of 3.08 dwelling units per acre. There is a roundabout that is provided here in the center of Phase 1 that will be landscaped. I thought we had a Landscape Plan there, but -- I think the only item to point out for you tonight, we are asking for temporary turn arounds for the Fire Department to be constructed here on these two stub streets at the east end here of Halpin Drive and at the east end of Burney Drive. This property that's shown as unplatted is owned also by the developer and would be a future phase, so those temporary turn arounds would be not a problem there. We have also asked for a temporary turn around here on the north on Donovan Way. We have given them two options to either designate one of these lots as unbuildable with a note on the plat to accommodate that or if they secured permission from this property owner to the north to do the turn around on, that would also be not a problem for staff. We would, with that, just ask your inclusion of our staff comments in any motion. Corrie: Thank you, Brad any questions from Council? Okay. Is the applicant or representative of the subdivision here this evening? You have had a chance to see the site-specific requirements. Do you have anything else that you wanted to add or -- Fluke: No. We are fine with the conditions as written. Nary: Just put your name on the record. Fluke: Darin Fluke, JUB Engineers, 250 South Beachwood in Boise. Corrie: Okay any questions of the representative? Okay. Thank you. Okay. Since there were no questions and we are okay with the site-specific requirements from the staff comments, I will entertain a motion on the Final Plat. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we approve the request for Final Plat of 51 building lots on eight other lots on 16.54 acres in an R-8 zone for Burney Glen Subdivision No.1, to include all staff comments, and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. Bird: Second. Corrie: Motion has been made and seconded to approve the Final Plat. Any further discussion? Roll call vote, Mr. Clerk. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Meridian City Council Meeting March 25, 2003 Page 9 of 40 Corrie: Okay. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 12. Continued Public Hearing from March 18, 2003: PP 02-034 Request for Preliminary Plat approval of 7 building lots on 14.31 acres in C-G and R-40 zones for proposed Devon Park Subdivision by Tamura and Associates - 824 East Fairview Avenue: Item 16. Public Hearing: MI 03-003 Request to review the issue of the connection of Teare Avenue for Fairview Lakes by Fairview Lakes, LLC - 824 East Fairview Avenue: Corrie: Item Number 12 is a Continued Public Hearing from March the 18th on a request for Preliminary Plat approval of seven building lots on 14.31 acres in a C-G and R-40 zone for proposed Devon Park Subdivision by Tamura and Associates, 824 East Fairview Avenue. At this time, I will continue the Public Hearing on this request and invite staff's comments first. We will do 16 separately. It's a Public Hearing, but -- I guess we can do it all at the same time and have everybody come up, so I will also open the Public Hearing on the request to review the issue of the connection of Teare Avenue and Fairview Lakes by Fairview Lakes, LLC, 824 East Fairview Avenue. Thank you. Hawkins-Clark: Thank you, Mayor, Members of the Council. The first item of the two, Item Number 12, Devon Park Subdivision, is approximately a 25-acre parcel of ground on the north side of Fairview Avenue. This map reflects it is not being annexed, but it was annexed in October of 2002. The property is in between Main Street and Locust Grove here on the north side. It is bounded by a mobile home park. Ultra-Touch Car Wash is here on the south side, along with the -- a couple of auto sales lots. The applicant is proposing this section here on the south -- the south half of the parcel is the only portion that is included in this subdivision request. The north half, as you may recall, came through as Fairview Lakes under a Planned Development for an apartment complex and they did go through Ada County before annexing to split this property into - - into two different parcels. That was done prior to annexation so this southern half here is, again, what they are requesting. Here is an aerial shot that just shows some surrounding uses. The Jackson Drain does kind of bisect the property. This southern half of the parcel does have commercial zoning and they are proposing commercial size -- commercial type lots for this. The road that is shown here was approved as a private road initially by the Council also last year. That was also in October of 2002. They are proposing now to plat this road as a public street. It would be dedicated as a part of this plat to the Highway District and the Fairview frontage has another access point here further to the east. Jericho Drive. Harry's Car Wash is located here and so they would have a driveway access on the eastern side and, then, a public street access here in the middle. The relationship to the next item on the agenda is -- the next item has to do with Teare Avenue, which is shown here on the plan. This is an existing stub street that Meridian City Council Meeting March 25, 2003 Page 10 of 40 has been acted upon, it comes out of the Settler's Village, I believe. The recommendation from the Council, when this project was initially approved, was to provide bollards on Teare Avenue that would restrict vehicular movement and just allow emergency vehicles, pedestrians, or bikes only. As you may recall, we required the applicant to submit a miscellaneous application, because there was a conflict between the City of Meridian's requirement for bollards and the Ada County Highway District's requirement for no bollards. The miscellaneous application next is basically to address that conflict between those two conditions. A neighborhood meeting was held, as I understand it, at the Ada County Highway District. Ada County Highway District staff attended, not their commission, but that was held to discuss both Clarene, which is further to the north, which is a stub street into that apartment area up here, as well as Teare. I don't believe there was any formal decision made at that meeting, but there was some discussion. The Highway District staff has said that if the City Council approves this plat tonight where it is moving towards still keeping the bollards there, that they would need to send this before their commission again. Because the signal that is being proposed to be constructed on Fairview Avenue here at the entrance to their subdivision is dependent on Teare remaining open and ACHD is looking for another opportunity to hear this, should that be the case. That's a question that is sort of pending, I guess, whether or not you should even make a final decision without -- if you're moving towards allowing the bollards to remain, that should probably be continued, then, so the Highway District can make a determination. There were declarations and restrictions that were submitted with the application and you should have those available. The Planning and Zoning Commission did recommend approval of this subdivision as it's shown. They made that subject to the miscellaneous application being submitted, so that the issue of the extension of Teare could be addressed and they also -- Number 2 on their recommendation stated that additional landscaping must be added to buffer these lots -- these residential lots in Settler's Village from noise, lights, et cetera. That additional buffer width there and the miscellaneous application were the main two items that the Planning and Zoning Commission added. I should point out that the layout that is shown here is really not a part of the Preliminary Plat. The plat, certainly, if it were approved, would come through with only the lots and easements, et cetera, no specifics on the parking and building pad layout. They are showing a 35-foot wide landscape buffer all along Fairview Avenue with some landscape ponds and features within that buffer. They are also proposing a 1 Q-foot wide asphalt path that would kind of meander here along their entry road and would eventually come up to connect with a public pathway along the Jackson Drain, so the residents could get from Fairview up through the project into the apartment complex onto a public pathway system. That would, then, take them along the Jackson and out to Meridian Road. Mr. Lee Centers' Development, as you may recall, is on the south side of Cherry just further down -- or Fairview -- to the east and he's also provided a pathway along the Jackson, so that would be a public connection there all the way across. Then, Item Number 6 on Page 3 of the recommendation should be deleted if the Council makes any motion tonight. That's a reference to some kind of railroad right of way that I don't think exists here. Thank you. Meridian City Council Meeting March 25, 2003 Page 11 of 40 Corrie: I don't recall a railroad there, but -- thank you. Okay. This is a Continued Public Hearing on the request for Preliminary Plat and also for the review of the connection of Teare Avenue for Fairview Lakes. At this time, I would like to invite the applicant or his representative here this evening. Tamura: Mr. Mayor-- Corrie: Is the testimony you are about to give to the Council the truth, the whole truth, and nothing but the truth, so help you God? Tamura: I do. Corrie: Name and address, please, for the record. Tamura: My name is Doug Tamura. My address is 499 Main Street and I'm a partner in Fairview Lakes, LLC. Mayor and Council Members, what we have got in front of us is we had this project approved, we have got a finalized Conditional Use on the apartment portion on the north, we have got a conceptual approval on a rezone annexation on the south. What happened is going through the process we have got a conflict between the Highway District's requirements that were listed in the Development Agreement and what was approved through both Planning and Zoning and City Council in regard to the Teare Avenue connection. We know, as developers that probably the biggest issue that we have with neighborhoods is that buffering of traffic and so it was our feeling that -- that if the Highway District could live with Teare not connecting through, we could, too, but the reality of what we have is our project alone will generate about 12,000 trips per day. Jericho right now functions at about 2,000 trips per day. What the Highway District expressed to the neighborhood in our neighborhood meeting is that the connectivity of what we are trying to do is as much a benefit to the neighborhood as it is our to our project in that they see that long-term wise as the traffic increases on Fairview that -- for the neighborhood to have good access onto Fairview, it's imperative that we have this connection. I think a good example that we pointed out to them is the relationship that Montvue and S1. Luke's are going through right now. In reality, when Sf. Luke's originally proposed that project, they talked about connectivity between the neighborhoods. That stop light and now that the reality of the traffic on Eagle Road is coming around, you know, they are trying to -- you know, now, again, where they need Sf. Luke's, well, Sf. Luke's doesn't want the neighborhood. I think that, you know, long term picture wise, we have got a real similar situation here. I think, again, we are sensitive to the neighbors, but I think looking at the big picture what the Highway District's needs are, I think it's best that we keep it open. I think our intent all along was to go ahead and build the infrastructure, build the roads, and at the point in time that the bollards could be removed, we'd remove them, but we thought long-term wise it always made more sense that it was connected through. If there is any other questions -- Corrie: Any questions from Council? Thank you. Okay. Anyone from the public like to issue testimony at this time? Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Meridian City Council Meeting March 25, 2003 Page 12 of 40 Richardson: It is. Corrie: Name and address,please, for the record. Richardson: Thank you, Mr. Mayor, Members of the Council. Christie Richardson, I'm with the Ada County Highway District at 318 East 3ih Street in Garden City. Thank you for putting us on the agenda this evening. As we discussed a couple of weeks ago, it was just kind of a staff oversight between both agencies, and generally, we catch these things before we get too far down the road, so I apologize for that. I thank you again for hearing this. I have prepared a letter, which I will leave with your Clerk, but I think I'll just read it, so I don't miss any points. I have listed out some areas of consideration and interest and I do thank the developer and the neighbors for coming out to the neighborhood meeting. It was initiated by the developer and we did have, oh, approximately, 10 citizens that came to the neighborhood meeting and I will tell you no one was in favor of the extension of Teare Avenue and that wasn't surprising. Let me share with you ACHD's comments and feelings about the situation. First of all, ACHD policy does support the extension of stub streets to provide interconnectivity to benefit the movement and circulation of residential traffic, emergency services, mail delivery, and trash pickup. lnterconnectivity also provides options to the existing residents getting from place to place. Although some residents may not feel they will benefit from a traffic signal at Fairview Avenue at this time, others are more comfortable with the safety and convenience. We do recognize that neighbors are concerned about the speed of travel through their neighborhoods. However, in this case the geometry of the existing and proposed streets is not one that encourages speeding or cut-through traffic. As you can see coming off of Fairview Avenue you have to go north, make a 90 degree turn and another turn to get onto Teare Avenue. While they are providing interconnectivity, they are not providing a straight through shot that encourages cut- through traffic. Teare Avenue and Clarene Street were both platted in 1978 with Settler's Village Subdivision. The rights of way at that time for each street were plated to the property line, generally indicating an anticipation of future extension. In this situation, should the Council decide that an extension is not what the city would like to see, our legal staff does have some concern over placing bollards within the right of way. Should the city not require the extension, we may have to look pulling the right of way back a little bit. Gating public streets is something that's been done in the past. However, it has become a legal issue and something we would need to explore a little further. Jericho Road in August of 2001 had approximately 3,800 vehicle trips per day and that number fluctuates depending on the time of year but Jericho is considered a collector. However, it's a collector with front-on housing. ACHD policy generally allows up to 2,500 vehicle trips per day for residential collector with direct access. As you can see, Jericho has a few more cars on it than the Highway District would generally like to see. With the extension of Teare Avenue to the traffic signal, some of the trips on Jericho will shift to the west over to Teare where there is significant capacity to handle additional traffic. ACHD policy does allow up to 2,000 vehicles trips per day on local streets and at this time, Teare probably has less than 200 vehicles trips per day and just generated by the residents, emergency, and service providers. The applicant's traffic Meridian City Council Meeting March 25, 2003 Page 13 of 40 study indicates that there will be less than 1,000 vehicle trips per day on Teare when the connection is made. In a perfect world at the Highway District, Jericho is the ideal location for a traffic signal, because it is located at the mid mile on Fairview Avenue, a half mile west of Locust Grove. However, at this time there is not enough traffic on that segment of Jericho to warrant a traffic signal and, therefore, it could be many years before one is installed. With this development, the applicant is proposing to install a signal at the main project entrance and the warrants would be met, because of the projected vehicles generated by the development. Today, while it may not be difficult to enter and exit onto Fairview from Jericho to get to the existing neighborhoods, as growth continues in the Meridian area, traffic and congestion on Fairview will increase and the need for a signal will increase as well. We did have some questions why not to extend Clarene Street to -- if we are going to extend Teare. When the applicant met with ACHD staff before submitting the Final Site Plan, staff recommended to the applicant that at least one street be extended. Two would be great, but we are at least looking for one. Had the applicant extended only Clarene Street, it would have laid out in a straight shot based on the current Site Plan, so it just would have been Clarene and, then, straight down. With the extension of Teare Avenue, as I mentioned, the motorist has to make two 90 degrees turns. This layout doesn't promote travel through the neighborhood yet it still provides a convenient access to those who desire a signal and in the future those who may need a signal. It also provides access to the new development, without having to enter and exit onto Fairview Avenue for those residents that are already living in that area. We also had some questions about signal timing and progression. The new signal would be interconnected to the other traffic signals in the area to provide progression as the flow of traffic increases. In a previous letter to the Council and Mayor, I mentioned that although the traffic warrants would be met with this development. If there is no connection to the neighborhood, it is likely that ACHD will not allow a signal at this location, because it would only serve the development, it would not serve the existing residents. It's likely that the scenario would lead to a situation much like that at Hickory Way and Fairview where we have got development occurring and residential development occurring on the north side. People are having a hard time getting out onto Fairview, because traffic has increased as the growth has increased. The ACHD Commission did approve this application with the provision that Teare Avenue be extended. However, should the Council make a different motion, is it all right if I ask it to go back to the ACHD commission, but, again, I just appreciate you hearing our comments this evening. I would be happy to stand for any questions. Corrie: Questions? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: So, if I understand everything you said, Ms. Richardson, basically, that the Highway District's position is that right now the developer is willing to put a signal in here. The original plan was to put it here on Jericho. Now, the developer is willing to put it here. If we don't agree to remove the bollards and make a connection, then, the Meridian City Council Meeting March 25, 2003 Page 14 of 40 commission is going to need to hear it again. At least your opinion is that there is not -- they are not as inclined to want to have bollards here with a signal there, so we would still be looking at some signal here some day in the future, but nothing here. Richardson: Mr. Nary, that's correct. Nary: Okay. I guess one of the concerns -- it seems to me that a majority of the traffic, in my perception, that goes down Jericho here is going to the school. The traffic coming out is going to be benefited by that signal here, because they can come -- cut through this way to come out, but all the traffic coming in still isn't going to change, no one's going to go to the school this way, they are all going to go to the school here. It's straighter. I guess I'm not sure that -- I'm not sure what benefit it provides to these residents, other than getting out, because it doesn't provide any access better into this area at all. I guess it doesn't seem like it's a very fair trade-off that they have. Did I miss that? Richardson: Well, Mr. Nary, right now I do agree with you, it is a little hard to picture how all this is going to work, but as traffic does increase on Fairview Avenue and it will -- right now at the peak hours, which are just four hours during the day, it is difficult to make some turning movements. At those peak hour times, those are the times when people are going to be most benefited. Yes, I agree that 10:00 or 11 :00 in the morning and 2:00 in the afternoon, there is not going to be a whole lot of need right now for people to find their way to the traffic signal, but at the peak hours, it will certainly improve the safety of those trying to enter and exist onto Fairview. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: And the analysis is that this project is going to generate a significant amount of traffic than what is being seen at Jericho; is that true? What the connectivity is -- as Jericho -- does Jericho connect to the south? I mean it doesn't right now, but is this other place where they are going to put the light, does that connect to the south? Richardson: Council Members, there is a mall area just south of the used car lot that you can see right there on the screen. That area is undeveloped. It is possible that in the future, if we saw some commercial or high density residential uses in there, that that property would also benefit from a traffic signal. Unfortunately, there aren't any stub streets in this area to help us out a whole lot down there. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: But isn't the signal more here? That doesn't line up with this street, does it? I thought it was more kind of in the middle of this lot of the car lot. Is that right? If it's not Meridian City Council Meeting March 25, 2003 Page 15 of 40 going to line up with this -- this is a dead end street right here where the car wash is, but isn't the signal somewhere closer to here? There really isn't going to be any connection to the south. Richardson: Mr. Tamura is indicating that it does line up. Nary: Oh, it does line up with the street? Okay. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I don't believe that that street between the old Larry Barnes car lot and the car wash, I don't -- that isn't a public street, I think that's just a dead end back there. In fact, I thought there was a storage -- we approved a storage building behind the -- that never has went in and I think Bobby's Transmission was on the other side, wasn't it behind the car wash? Hawkins-Clark: Mr. Bird -- J'm sorry. Yes. That's correct. Bobby's Transmission has withdrawn from that project, but you are correct. Bird: That isn't a public road, is it? Hawkins-Clark: That's correct. It's a 40-foot wide easement. Bird: Yes. It's not a public -- Hawkins-Clark: It's not a public street. Bird: That's what I thought. Hawkins-Clark: It's a 40-foot wide easement on property owned by Ultra-Touch Car Wash. Bird: Yes. De Weerd: So, is it-- Hawkins-Clark: It's ingress-egress so, it does give access to that -- what was Bobby's Transmission site there on the south side of Ultra-Touch. De Weerd: And does it ever have potential to be a legal public street? Corrie: There is always the potential. Meridian City Council Meeting March 25, 2003 Page 16 of 40 De Weerd: Especially with that storage, unit and you can connect. Do you plan on having access to the south of Jericho of that undeveloped piece of property there, too, or would you funnel it towards where ever the light is going to be? Richardson: We will have to -- not having my crystal bailout tonight, that parcel is served by a stub street there, as you can tell on the south boundary, so it more than likely will -- if that property were to develop residentially and -- ACHD would just prefer that the property be served by the stub street that's been provided. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: That other one, Brad, that we have been talking about, the one we had last week about the podiatrist -- was that over here? That's further west or -- the podiatrist place isn't it further west of that or east of that? Hawkins-Clark: Councilman Nary, I think it's a little bit to the west, actually. Nary: Over here? Hawkins-Clark: Right. Corrie: Any other questions? Okay. Richardson: Thank you. Corrie: Thank you. Any other testimony from the public? Is the testimony you are about to give the Council the truth, the whole truth, and nothing but the truth, so help you God? Hopkins: Yes, it is. Corrie: Name and address, please. Hopkins: I'm Randy Hopkins. I live at 1390 East Mallory Lane in Meridian. I'm one of the co-developers also. I just wanted to mention a few things. We engaged Pat Dobie to do the traffic study and, as it was mentioned, there is about -- planned there is about 10 to 12,000 cars generated from our development. When we approached, originally, that, we thought the connectivity would make sense, but, again, when neighborhood first stood' up and said, well, they wanted the bollards, that's fine. In general, the connectivity made sense and, obviously, from ACHD's standpoint it's supplemental. As she mentioned, with the two right-hand turns, it seemed like the neighborhood -- I guess the reason that the Planning and Zoning Commission took the stand of putting bollards there was, of course, the original traffic, you know, just concerns about that. We thought it was more of a benefit to the neighborhood, because it does allow access on Meridian City Council Meeting March 25, 2003 Page 17 of 40 those busy times. The other thing that Pat Dobie mentioned -- well, a few things one is Jericho, even though it's a collector arterial, is probably not going to get a traffic light for years, because there is -- I don't know how many. I think there was 100 to 200 traffic lights planned and by us as a developer stepping up and, you know, doing the development now and now we have a traffic light that's going to make the traffic at least intermittent. The other thing is the neighbors will generally use it when they need to is what will happen and the reality is that it affects about 50 percent of the turns, because if you come out, for example, on Jericho and you take a right, you're just coming out on the street. If you're taking a left and going against the grain is where this will, actually, help both on east and westbound traffic, at least as per Pat Dobie's plan. Obviously, in proceeding with the development we would hope that you would approve removal of the bollards, so that we would have that connectivity, so we can proceed nicely with our development. Thank you. Corrie: Thank you. Any other questions? Okay. Anyone else? Okay. Council, questions on the Public Hearing? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I believe the bollards are probably about the only thing that is a question on this. As I recall, we was requested to put the things in. I'm kind of like Councilman Nary, I believe that -- I think that -- that if we don't -- if we take it out of there and connect Teare to it, that there you're going to -- a whole bunch of the people will be coming out that where you have the traffic light. Because even though Jericho -- yes, if you're going to turn right, you're okay, but even with the traffic light at the new street down there, you're going to still have problems getting out at Jericho. I don't know what's the best thing to do, De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess 10 neighbors showed up at the Public Hearing with ACHD and they were not voicing concern with the knowledge that ACHD has asked them to remove the bollards. It -- with the amount of traffic this is going to generate, the traffic light makes more sense there. For those on Jericho going -- turning with -- going with the traffic, they will still have that ease. I agree with what Councilman Nary said, those going to Jericho are generally going to the school because I hate to admit it, but that's the way that I go when I go to Chief Joseph to attend meetings. Those have it until the traffic is so bad will probably continue and with the make up of that internal street system, it's not going to be convenient to cut through there. I think it makes sense. When you have a stub street in your subdivision, you know it's going to connect to something, and this is the least painful the way it's been designed to kind of take away the ease of cutting through that neighborhood. I think it -- if we need a traffic light there, which, yes, at Meridian City Council Meeting March 25, 2003 Page 18 of 40 times of the day we do and when this development goes in we definitely will, we will need that traffic light and if we don't get it now, it's going to be a long time before we get it, as we have seen with Hickory. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Brad, could you put that other one back up, the one that had the red lines on it? Yes in looking at this, it would appear with the stop light in this location, all of -- none of this traffic is going to drive over here, except to go to the school. There is not really -- the only people that are impacted differently by this stub street is really the people right in here by the people trying to access back here and cut through. I don't see that being a huge number difference between coming this way and the ones that are coming down here right now. Basically, all we are doing is moving some of the traffic this way, since there is a light. I mean none of this stuff, which is where most of the traffic is none of it's going to go north. That's not going to impact these folks. It will give them an exit out that will at least allow access. I guess, you know, all things being equal, here is an opportunity to get, -- to have a light there that I think what Mr. Tamura said is correct. At some point in the future we are going to wish there was a light there, no one is going to pay for it, and there is not going to be any money to do it. There will be a need that won't have funding, like Hickory, and, then, we will be in the same boat. You know, it's not perfect and I understand the concerns that the neighbors had, but I think all things being equal, it's probably better to do this now. Probably my only other concern is having another light on Fairview. We have a lot and that's not getting better, but I don't think that's -- but this is probably best of what we can do without those bollards there. It's the most logical place to have it, so -- Corrie: And I'd agree. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move that we close the Public Hearing on Items 12 and 16. Bird: Second. Corrie: Motion has been made and seconded to close the Public Hearing on Items 12 16. Any further discussion? Nary: Mr. Mayor? Corrie: Mr. Nary. Meridian City Council Meeting March 25, 2003 Page 19 of 40 Nary: Before we close the Public Hearing, I didn't hear anything from Mr. Tamura about the Preliminary Plat. Were there any concerns with the comments? Everything was in agreement? Okay. I missed that. I'm sorry. I just wanted to make sure we didn't have an issue about those, since we got into the stoplight so, that's fine. Corrie: That's good to make sure everybody hears what's going on. Okay. Any other discussion? Okay. Roll call vote, Mr. Berg. Nary: We are just closing the Public Hearing. Corrie: We are just closing the Public Hearing. Nary: Right. Corrie: Oh, I'm sorry. Any further discussion on Item Number 12? Okay. Then, I will entertain a motion, then, for Item Number 12, the request for Preliminary Plat. De Weerd: Can we vote on closing the Public Hearing? Corrie: No. I have already voted it done. All in favor of closing the Public Hearing say aye. All ayes. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Now, then, any other discussion? De Weerd: I have none. Bird: I have none. Corrie: Okay. Then, I will entertain a motion on Item Number 12, the request for Preliminary Plat. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we approve PP 02-034, request for Preliminary Plat approval of seven building lots on 14.31 acres in a C-G and an R-40 zone for proposed Devon Park Subdivision and to include all staff comments. To delete Item 6 on Page 3 that references the railroad right of way and to ask the attorney to draft -- or to prepare Findings of Facts and Conclusions of Law and Decision of Order. Bird: Second. Meridian City Council Meeting March 25, 2003 Page 20 of 40 Corrie: Okay. Motion has been made and seconded. Is there any further discussion? Now, then, Mr. Berg, roll call. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes. Motion is carried, MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Item Number 16 is a request to review the issue of the connection of Teare Avenue and Fairview Lakes and I will entertain a motion on what the Council would like to do with the bollards. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we approve the request to remove the bollards from the staff recommendations off of the connection of Teare Avenue for Fairview Lakes and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. Nary: Second. Corrie: Motion has been made and seconded. Is there any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 13. Continued Public Hearing from February 25, 2003: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed WatersonQ Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Item 14. Continued Public Hearing from February 25, 2003: PP 02-030 Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed WatersonQ Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Item 17. Public Hearing: VAR 03-009 Request for a Variance to allow blocks 3, 4 and 7 to be shorter than the minimum of 500 feet and to allow blocks 1 Meridian City Council Meeting March 25, 2003 Page 21 of 40 and 8 to exceed maximum block length of 1,000 feet for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Corrie: Now Item Numbers 13, 14, and 17. I will continue the Public Hearing on Item 13 and 14 and open the Public Hearing on Item Number 17. Item 13 is a request for annexation and zoning of 39.92 acres from RUT to R-8 zone for proposed Watersong Estates by Howell-Murdoch Development Corporation. Item Number 14 is a request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres of Watersong Estates. Item Number 17 is a request for a Variance to allow Block 3, 4, and 7 to be shorter than the minimum of 500 feet and to allow Blocks 1 and 8 to exceed the maximum block length for the proposed Watersong Estates. At this time, I will open the Public Hearings and the Continued Public Hearings and invite staff comments. Hawkins-Clark: Mayor, Members of the Council, the item is continued, however, I don't believe that you received any kind of overview or summary at your February 25th hearing, so I will just quickly hit the highlights. The property is shown here outlined on the west side of North Linder Road. The future middle school site is immediately across Linder Road. Baldwin Park Subdivision is just to the north and east and Bridgetower Subdivision abuts the entire west boundary of this proposed Watersong Estates Subdivision. The annexation request is to an R-8 zone. The Comprehensive Plan does designate this land as medium density residential and the R-8 request does comply with that. The Bridgetower Crossing Subdivision is an R-4 Baldwin Park is an R-8, just to give you a sense for the other surrounding zoning. This is largely, as you can see, undeveloped as yet. Baldwin Park Subdivision does have their Final Plat approved and construction of houses is well underway there. The White Drain, as you well know, where the new trunk line is being extended, does generally course the north boundary here of the property. You can kind of see the drain meandering off to the north and west, but there is this shared boundary here off of Linder Road. Here on the screen is an overview of the Preliminary Plats that have already been approved up in this north Meridian area. It gives you a very broad overview. We can zoom in if you like, but, generally, we have Ustick Road here on the south side, so you can see, again, here is Linder Road. The proposed Watersong Preliminary Plat has been shown here on the GIS and, then, Bridgetower and Bridgetower Crossing Subdivision is shown here. The 40-acre piece to the north of Watersong, at this point the city has not received any development applications or annexation requests for it, or on the south side. Bridgetower is shown here, along with Cobblefield Crossing. Lochsa Falls Subdivision is here on the north side of McMillan Road. Item Number 14 on the Preliminary Plat, the applicant is proposing 125 building lots. It has a gross density of 3.2 dwelling units per acre and the net density, which is, essentially, removing all of the irrigation area up top and all of the roadways, if you subtract that out, then, you have 5.3 dwelling units per acre. They are proposing it to be phased in just two phases. The product type in here is all single-family detached housing. The average lot size is 8,148 square feet. They are showing about 3.8 acres total in common open space, which is about 10 percent of the project. That does not include this 20-foot wide -- I'm sorry, it's 25-foot wide landscape buffer on Linder Road. That would include this roundabout and, then, Meridian City Council Meeting March 25, 2003 Page 22 of 40 some of these internal open space lots. There is these three large ones and a couple of smaller ones and, then, there is the open space here adjacent to the White Drain. This next slide just gives you a sense of where that open space is located within the project. The Planning and Zoning .Commission did recommend approval of the subdivision. They also recommended approval of the next item, which is the variance, and I will just hit that quickly and, then, go back to the plat. The blue arrows show the two blocks in the subdivision that are over 1,000 and, then, the red arrows show the blocks that are underneath 500. The subdivision ordinance does set a minimum block length of 500 and this north-south block here -- this other north-south block and, then, the one at the south end of the project, this east-west block on the south side of Canyon Ranch, are all under 500 feet in length. Block 8, I believe it is here, which -- they were only allowed one access into the subdivision. It does align up with the future middle school and what would likely be their primary access into the middle school. The project was not, as I understand it, granted two access points, so, essentially, they were forced to have these extra long blocks. They could have probably provided a stub street closer to Linder to limit that Variance, but in terms of the way that they are looking at it, you do have the White Drain that courses here and this is probably a better connection point here, more centralized to the north boundary. Those were recommended for approval by the Planning and Zoning Commission and staff. They are -- they have been asked to provide here on this -- probably a little over 150 to 200 feet length, an asphalt drive that would connect off of Linder Road for Public Works access and to the White Drain trunk. That would be a 14-foot wide asphalt path there and, then, it would become gravel. They are putting the gravel in that would connect all the way across the north boundary. There is a micro path here closer to the west boundary that would access that and get them over to this open space area. The two connections on the -- on the west boundary are connecting to Bridgetower Subdivision stub streets that are already platted. As far as on the notes, another -- on the dates of the plats, we did have several submitted, so if the Council makes a motion, the Preliminary Plat is dated March 7, 2003, and the Landscape Plan is dated February 25, 2003. Those were the most recent submittal dates on those. That's all I'll present at this point. Corrie: Thank you, Brad. Any questions from Council? This is a Public Hearing continued. Is the applicant or a representative here this evening? You have already been sworn, so name and address, please. Fluke: Mr. Mayor, Members of the Council. Thank you. Darin Fluke, JUB Engineers, 250 South Beachwood in Boise, representing the applicant in this matter. We did go through this application about a month ago when we didn't have a Variance application ready for you, which we do now, obviously. Brad hit the high points. Just regarding the Variance, I would just point out for you that initially this stub street was designed further to the east, but the Highway District requested that it shift to the west, so that it not hit the White Drain just as soon as it crossed the property line. With this stub street, this worked best for the property to the south and, in any event, moving it as far as we could in this direction wouldn't have made this block length any shorter. We were -- well, short enough to comply with the ordinance and we were -- Brad is correctly stating that we were required to have only -- or allowed to have only a single access to Linder Road Meridian City Council Meeting March 25, 2003 Page 23 of 40 that aligns with the conditionally approved driveway of the school there. As I stated at the previous hearing, we do have some good quality open space in the development. The applicant intends to develop a nice entry feature on this parcel here, with a gazebo and a nice type of urban piazza feel on that. Then, on this larger open space lot here, which is about a half an acre in size, that will contain a tot lot, as well as just some open space on that. I think we have designed a nice project that fits well with the things that have been approved around us and we'd just simply ask for your approval of the application. Corrie: Any questions? Bird: I have none. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Fluke, what was the density? Fluke: About three to the acre. 3.08, I believe. Nary: What's the reason for requesting an R-8 zone if it's within the R-4 density? Fluke: Pretty much because we can -- it gives us more flexibility on designing the lots. Some of the lots drop below 8,000 square feet. Although the average is 8,000, we do have lots as small as 6,600 square feet. Sometimes we get pinched on frontage as well, so we can have less frontage with the R-8. Nary: On those other open spaces you talked about this being sort of a plaza sort of feel to it and this one having the tot lot; is that correct? Fluke: Correct. Nary: And the others are just green space? Is that what that is? There is not a path or anything of that kind of stuff green space here green space there? Fluke: That's correct. Some of those will also contain drainage. Nary: Okay. Fluke: If you have seen what we did in Cedar Springs Development, those combination open space drainage lots came out really nice. We intend to do that with these as well. I should just point out, too, while we are on this topic, that the Planning and Zoning Commission did -- right now there is a 32-foot easement here, which contains your White Trunk Drain and there is a path -- or a gravel road on there right now that provides access to that line. What the Planning and Zoning Commission requested was Meridian City Council Meeting March 25, 2003 Page 24 of 40 that we pave it from here to about right here, so that in the eventuality that a path develops along the White Drain, that our piece would be in place and would be able to connect to that, so -- Corrie: Any other questions? Nary: I just want to thank you for putting in a tot lot and a gazebo without anybody asking. Corrie: Thank you. Is there anyone else from the public that would like to issue testimony? Okay. Council, discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Last week Council had issues about road improvements, school availability, and traffic issues. This is in the same area. In fact, the application we heard, the same concerns voiced last week, was right next to an elementary school. We were waiting to hear from the school district on their plans of accelerating the building of elementary schools in the North Meridian Area to respond to some of the developments that have been approved. I don't know what the feeling of this Council is, but this impacts that same area. I was interested to maybe hearing their thoughts on that. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess my thought -- I mean this is a little west of the other area, but it does impact a different school. I think that the testimony and concerns we've heard expressed before was about a school off of Locust Grove, which would impact River Valley and this school that they are building there. I didn't hear all of the comments last time, but I think that was part of the problem. This one is going to impact the existing school Ponderosa and probably Linder, will probably be the ones that get impacted by this one, and is that what your concern is? De Weerd:Well, yes, we have Lochsa, we have Bridgetower, and we have -- and what Ms. McKay did say is the school district has made the decision to build that elementary school at Bridgetower, which would put it right next to this development. My issue is I would like to know what those plans are, as we are filling those schools, just to have that concern. Maybe the applicant can respond to it if he has been told that by the -- or by the school district as well, that can pretty much confirm what we heard last week. You know, this is an issue in the North Meridian Area to facilitate this, that information piece would be good to have. Nary: Mr. Mayor? Meridian City Council Meeting March 25, 2003 Page 25 of 40 Corrie: Mr. Nary. Nary: And one other -- I guess the other piece of that is this is kind of a concern of the problem we have with these sizes of developments. You know, when you see these Jarger ones, like Bridgetower and these big ones like this, they can incorporate all those pieces. A development this size doesn't have the same capability. I know Mr. Howell did a good job at Cedar Springs in being able to incorporate that school into that one. This one is just a smaller size. I mean J think you have asked a very fair question at least to know what's the likelihood of when those schools are going to be built. I don't know if we had actually planned for such a date for the school district to be here. I don't recall. De Weerd: Next week. Nary: Is it next week? Okay. De Weerd: Right? Nary: One other thing, too, just while we are talking about it, one of the things that we had seen before -- and Brad was good enough to point out tonight, we had asked to have this information, you know, on a disk or downloaded, so that we could have the ability to look at that as well. I mean I like this map. I think it really shows a good grouping of where things are, so I really appreciate that, but we haven't had that. Maybe that also helps I guess before we get here to look at that, but are you thinking of wanting to continue this matter? De Weerd: Not necessarily. Nary: Oh. Okay. De Weerd: I just -- I mean it's across from the middle school, which is slated to be developed, but I heard at the last meeting that that was a major concern and it should be. We need to make sure that as we okay these developments, we know what the school district's plans are. Nary: I don't recall exactly where in the Bridgetower Development -- where the school was supposed to be -- is it this piece right here? De Weerd: Yes. Nary: Okay and I think we -- so we are just looking more at what time table that this school is going to be developed in relation to when this gets built. De Weerd: Right. Meridian City Council Meeling March 25, 2003 Page 26 of 40 Nary: Is what your concern is because, obviously, this is not going to be just filled up by the people in Bridgetower only or that wasn't the intent of -- De Weerd: Right. It's going to be filled up by a lot of that and I think that -- Bird: And you have Lochsa Falls, too, that-- De Weerd: What Becky had said is that the school district had made this one in Bridgetower the priority of the next elementary school built after the one over by -- off Locust Grove. If that's the case, you know, there is no issue and certainly, the middle school going in across the street is going to serve that subdivision, too. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Excuse me, Mr. Mayor. Then, it's this school limit as well, is it not? Same location? Bird: Not that I know of? Nary: Not yet? Okay. That was a discussion that-- Bird: You got a high school back to the east. Corrie: I think there is going to be one over to the west right in that area in there somewhere. De Weerd: Yes the north. The northwest and that would be-- Corrie: There is a possibility of 16 grade schools in that whole 12 square miles. Where they put it is their guess. Nary: Right. My recollection was when we discussed this subdivision here, that there was some talk of putting this -- putting the -- something on the -- I guess the west side of that and the school district is still looking at that, so -- Corrie: Okay. Is there anyone from the public that would like to issue testimony? Okay. Council? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I ~uess, Brad, did we ask for the school district's response for next week? Was it April1s or was it the 81h? Meridian City Council Meeting March 25, 2003 Page 27 of 40 Hawkins-Clark: Parkstone is April 1 st. Correct. De Weerd: And we haven't heard anything preliminary to that? Hawkins-Clark: I have not. I can confirm -- I can confirm a conversation with Mr. Bigham about Bridgetower Crossing Subdivision -- I mean on McMillan Road being their next bond issue priority. De Weerd: Okay bond issue, but not that's covered within the current bond? Hawkins-Clark: That's my understanding; correct. Corrie: They are building after the fact. Hawkins-Clark: The other two elementary school sites here and in Cedar Springs Subdivision north off of Ustick and, then, Havasu Creek, there is also a 12-acre site there. Those two have been preliminarily platted and discussions with the school district have taken place. Bird: Are those already bonded? I think there are three elementaries that are already bonded and the ones out on Locust Grove that they are putting in out there by the alternative would be -- the alternative high school and I thought there were two more. Is there only two? Do you know? Hawkins-Clark: I don't. I can certainly ask Mr. Bigham to address that next week. Bird: Yes. They are off this week, the school. De Weerd: I guess that was contrary to what I believe Ms. McKay had told us or Mrs. McKay, that she was told by the school district that the Bridgetower Elementary School would be the next priority with -- already funded within the current bond. I was ready to move on this evening, but with that contradiction, I don't feel comfortable. That's just one person, so -- I would like to see it continued until next week to verify it. I already know what next week looks like, so I don't do this lightly, but I would like to know about this elementary school, because this elementary school will be serving not only this, but Bridgetower and Lochsa as they start to develop and whatever is across the street. Bird: Baldwin. De Weerd: Yes. Corrie: Let's not forget the timing of this, either -- of the build outs and the schools and when they are going to go. I'm hesitant to second-guess the school system at this point. They know their problems and we have asked them -- who knows if we have actually got a good solid answer -- I don't think we ever will from them, but I suppose one week Meridian City Council Meeling March 25, 2003 Page 28 of 40 is not going to make the world stop. Time is money to the developer, but -- we haven't closed the Public Hearing, have we? De Weerd: No. Corrie: Okay kind of give us a little bit of a rundown. Fluke: Thank you, Mr. Mayor. Darin Fluke with JUS again. We don't want to minimize the school issue at all, this developer is very sensitive to that issue, and that's why we reserved this lot. The lots -- a large number of lots within Cedar Springs to provide that school site. With schools, it's much like the road situation. You are never going to have them prior to the need. You get in this chicken and egg scenario and they don't have the money to develop them in anticipation of the development, so they have to respond to the development. One thing I can tell you for sure is that the Meridian School District has been very responsive and I know from personal experience that they can work very quickly to get a school site done. We started this project here for that elementary school just last fall and we are on track to have that school open this coming fall and it was hard to do, but they can do it, and they have done it. Our understanding is, as well, that this is the next priority. I don't know if it's funded or not, but it is the next priority to be built and our understanding was that, then, this would follow on the heels of that. I would just -- I'm not sure what it will change if Council waits a week, if you find out that it's not in the bond, then, I guess I would have to ask the question what then? Do we deny this application because that has not been the recommendation of the school district? They will provide for the population as it grows out here and they have not recommended that you deny it, so I'm not sure what the finding would be or, you know, what we would accomplish by holding off a week. The only reason I have this sense of urgency is we are a month behind schedule currently and -- because of the Variance, application and we would like to keep it moving and so I would just offer that with that request. Corrie: You are correct. Whenever they start, they start early, because there is a law that they move to the top of the list before anybody else. If they decide to do it, they can come in and they are right there, so -- Fluke: Thank you. Corrie: Thank you. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess my only thought would be -- as long as the Public Hearing is still open, although I do agree that I'd like to know a little bit of what the school district -- I guess what their immediate plans are. I don't think we anticipated when we made that decision to simply hold everything in abeyance until we did. We didn't know for sure Meridian City Council Meeting March 25, 2003 Page 29 of 40 that they were going to be here next week or the week after or however long that was going to take. I was apprehensive in looking at this originally, but the density is compatible to the R-4, the open space is better than many we have seen. Good quality. Mr. Howell, I think, is very sensitive to the needs of the community in regards to schools, but this is a development that doesn't really call for a school site in itself, so I guess I would concur with Mr. Fluke -- you might want to write that down, Mr. Fluke. I concur with Mr. Fluke in that, you know, I don't think our -- I don't really see a reason to deny it next week if the school district says we are not going to build that Bridgetower school for another couple of years. I don't think this is the development to make that stand on. The ones to make that stand on are the ones that have 800 homes in them, rather than ones that have a hundred homes in them, where the impact is significantly smaller. I guess I don't have a particular reason on this development to hold it off, even a week when they have done everything they have been asked to do. In fact, not that this really does -- should matter, but I mean we held off a different project from Mr. Howell for the same thing, we wanted a map and we held it off for a couple of weeks just to get a map. I don't think that this -- I don't think it sends the right message from us and this particular developer I think has put together a project that's worthwhile. I don't anticipate us wanting to delay it just because the school isn't going to be built soon, so I don't see a reason to delay it. I think we can go forward. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I can't believe these guys are agreeing with me this week. I move that we close Public Hearings 13,14, and 17. Nary: Second. Corrie: Okay. Motion has been made and seconded to close the Public Hearing on Items 13, 14, and 17. Any further discussion? All those in favor of the motion say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess before Mr. Bird makes his motion, I agree with Mr. Fluke that if they don't say this is the next school, we can't really base a denial on what their time frame is for the school. It might change something, a notation on the plat, that these kids may be bused somewhere or -- which we have done in the past. Yes, it's not that big of an issue, but I guess staff has been so responsive in some of these larger views on these Meridian City Council Meeting March 25, 2003 Page 30 of 40 developments. I would like to see if maybe we can work a little closer with the school district -- and maybe next week is going to be that opportunity to ask them for more detailed plans on the order of how they are constructing these schools. We have a heck of a lot of activity going on in our north Meridian area and it would be good to know, because we have to assume some of the responsibility, since we are providing the ability for the growth to be there. It's something that we need to be answerable to the public as well. If next week can answer a lot of that, that we can carry into some of the decisions that we're trying to make or ask the school district to respond, you know, is this development in an area where an elementary school will be constructed, that's going to be helpful information. I would like to get a listing, in particular the North Meridian Area, of the developments that have been approved, their densities, the number of houses, so that we are better able to keep up with all the activity in North Meridian, if that can be included in that so, go for it. Bird: Okay. Corrie: All right. Bird: Mr. Mayor? Corrie: I will entertain a motion on Item Number 13. Bird: Okay before I make a motion, I agree with the engineer. There is no -- in a perfect world it would be nice if all the infrastructure was in and ACHD had the roads in and the schools were all built. The problem is that it's the growth that has to pay for it, so, anyway, I would make a motion that we approve AZ 02-029, request for annexation zoning of 39.92 acres from RUT to R-8 zones for the proposed Watersong Estates by Howell-Murdoch Development Corporation. Northwest corner of North Linder Road and West Ustick Road, and to incorporate all staff comments and have the attorney draw up the Findings of Facts and Conclusions of Law and Decision of Order. Nary: Second. Corrie: Okay. Motion has been made and seconded. Any further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: A condition that we have placed on all of these, to make sure that the decision is made within the North Meridian Plan in regards to roadways be included as a finding. Bird: That's right. That was in the staff's comments. Meridian City Council Meeling March 25, 2003 Page 31 of 40 Corrie: Any further discussion? I'll make one comment here. I have spent 12 years up here and I, too, would like to have the schools cooperate a little bit more, but I haven't heard it yet. Maybe they will get the word this time. Okay. Mr. Berg, roll call vote. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Approve Item Number 13 on the annexation and zoning. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Now, we will take Item Number 17. This is a request for a Variance to allow a three block -- three, four, and seven to be shorter than 500 feet and -- I better do the Variance before we do that Preliminary Plat. Bird: Do we do the Variance or the Preliminary Plat first? Corrie: We have to do that Variance, don't we? Mr. Attorney, which -- the Variance or the plat first? Nye: You may as well go ahead and do the plat first, because that's where the information is for you to grant the Variance. Corrie: Okay got you. All right. With that advice, I will do Item Number 14 with the Preliminary Plat. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd move that we approve PP 02-030, request for Preliminary Plat approval of 425 building lots, 15 other lots, on 39.92 acres in a proposed R-8 zone for the proposed Watersong Estates. By Howell-Murdoch Development Corporation, northwest corner of North Linder Road and West Ustick Road and the date of the plat is March 7,2003, and for the attorney to draw up the Findings of Facts and Conclusions of Law and Decision and Order and incorporate staff comments. Nary: Second. Corrie: Okay. Motion has been made and seconded to approve the Preliminary Plat. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes. One absent. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Meridian City Council Meeting March 25, 2003 Page 32 of 40 Corrie: Now, Item Number 17 is a request for a Variance. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we approve V AR 03-009, request for Variance to allow Blocks 3, 4, and 7 to be shorter than the minimum 500 feet and to allow Blocks 1 and 8 to exceed maximum block length of 1,000 feet for the proposed Watersong Estates by Howell-Murdoch Development Corp. Northwest corner of North Linder Road and West Ustick Road and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order and to incorporate staff comments. Nary: Second. Corrie: Motion has been made and seconded to approve the request for Variance. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three ayes. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Item Number 15 is a continued -- yes. Let's take five minutes. If everybody will be back at 10 minutes to 9:00, we will be ready to go. (Recess.) Item 15. Continued Public Hearing from March 18,2003: Comprehensive Plan Text Amendments regarding Urban Services Policies in the 2002 Comprehensive Plan: Corrie: All right. I will reconvene the Public Hearing and Item Number 15 is a continuation of a Public Hearing from March 18th, the Comprehensive Plan Text Amendments regarding Urban Service policies in the 2002 Comprehensive Plan. At this time, I will open the Continued Public Hearing and invite staff's comments. Hawkins-Clark: Mr. Mayor, Members of the Council, you should have received a March 21st memo from myself that included the final version of this text amendment that we have been discussing off and on for quite sometime now. We are pleased to submit what we think has got a number of different pieces in it that compromise with a couple of the private industry groups and some input between the various city departments, department heads and key staff. As I mentioned in the memo, it does kind of a blending of the urban service policies that are in the North Meridian Plan that has its first Public Meridian City Council Meeting March 25, 2003 Page 33 of 40 Hearing tomorrow night. As well as some of the -- a little bit more detail that staff had -- was looking for, particularly with regard to some of the fee -- the fee issues on Public Works, as well as the park impact fees. Hopefully, you have had a chance to look at that and I will just stand for any questions, unless the Public Works, Brad, if you-- Corrie: Brad, do you have any questions? All right. Any comment from Brad? Council, any -- Bird: I have none, Mayor. Corrie: Okay. Bird: Appreciate the work you did for us. Corrie: Okay. We have a Continued Public Hearing. Anyone from the audience that would like to issue testimony? I have Mike Wardle on the list. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Wardle: It will be. Corrie: Name and address, please. Wardle: Mike Wardle, 4940 Mill Station Drive in Boise. It's going to be brief, too. I just wanted to express support for the work that your staff has done in pulling together a lot of information over a period of time, incorporating the concepts that come out of the north Meridian plan, but appropriately adding other information that tightens down the policies that should work for the city. I just wanted to be here, express support, and conclude with that. Corrie: Thank you, Mr. Wardle. Wardle: Thank you. Corrie: Anyone else from the public that would like to issue testimony? Okay. Discussion, Council? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I'd just like to express appreciation for Mr. Wardle, Mr. Estess, Mr. Eaton, and all of our staff in getting this done. It has been a long haul to get these revisions done, but I think they show true cooperation among all the different players here that makes it a better -- makes a better policy. Makes a better -- makes it a better plan to have that and although the state statute says you can amend the text at anytime, obviously, it's not quite so easy. Meridian City Council Meeting March 25, 2003 Page 34 of 40 Bird: No. Nary: But I think it shows, really, cooperation and that's the key so, I think it's good. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd echo those thoughts, too, with everybody that has been involved in it, that has helped and stuff, our staff, Mr. Wardle, the building contractors and the real estate people, it's been -- it shows what -- if you get together what you can do and how it can come together and I certainly appreciate it. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess since this was my sticking point, you know, it's -- I still like the old language from the '93 plan. Nary: Give it up. De Weerd: But it has been worked in collaboration to get to this point. It's kind of the middle point and I think that our staff has a certain comfort level with it and I probably have more of the opinion that Public Works has. I think we are probably at the same point but I can live with this. I do appreciate all the work that has been put into it to coming up with the final wording and appreciate all of the efforts. Corrie: It's sort of like a ribbon cutting, the Mayor gets to talk last, so everybody says what he's wanting to say at the time, but I do want to thank the staff and Mr. Wardle and all of them. This is a compromise, I think it's a good one, and I think we need to get on with it and get this to the Ada county Commissioners and get it finalized for sure. Any other comments? Hearing none, I will entertain a motion to close the Public Hearing. Nary: So moved. De Weerd: Second. Corrie: Motion has been made and seconded to close the Public Hearing. All in favor say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Any further discussion? Okay. Then, I will entertain a motion on the Urban Service Policies that shows the strikeouts and the additions. Meridian City Council Meeting March 25, 2003 Page 35 of 40 De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move that we approve the Comprehensive Plan Text Amendment regarding the Urban Service Policies in the 2002 Comprehensive Plan for adoption that is dated March 25, 2003, and bring this before the -- do we need Findings or do we need an ordinance? Ask the attorney to draw up a resolution that we can, then, pass onto the county commissioners. Nary: Second. Corrie: Very good. Any further discussion? Okay. Roll call vote. Roll Call: McCandless, absent; Nary, aye; de Weerd, aye; Bird, aye. Corrie: The Mayor is also aye. I don't get to vote on this one, but I like the -- okay. Very good. MOTION CARRIED: THREE AYES, ONE ABSENT Item 18. Public Hearing: AZ 02-032 Request for annexation and zoning of 5.0 acres from RUT to R-2 zones for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Item 19. Public Hearing: PP 02-035 Request for Preliminary Plat approval of 5 building lots and 4 other lots on 5.0 acres in a proposed R-2 zone for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Item 20. Public Hearing: MI 03-013 Request for a private road for proposed Northbridae Subdivision by Centennial Development, LLC - west of North Meridian Road on West Ustick Road: Corrie: Item Numbers 18, 19, 20 has been asked to be continued until April 1, 2003. Is there anyone from the public that wants to issue testimony now that can't be here the 1st of April? Bird: Are you going to open the Public Hearings right now? Corrie: I will and, then, continue them. Now, I will open the Public Hearing on 18, Public Hearing Number 19, and Item Number 20, for the annexation and zoning of Northbridge Subdivision, the Preliminary Plat of the Northbridge Subdivision, and the Meridian City Council Meeting March 25, 2003 Page 36 of 40 request for a private road on Northbridge Subdivision. Council, I will entertain a motion to continue all three Public Hearings, at the applicant's request, until April the 1 st. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I'd move that we continue Items 18, 19, and 20, the Public Hearings for the annexation and zoning, Preliminary Plat, and request for a private road for Northbridge Subdivision to our meeting of April 1 , 2003. Bird: Second. Corrie: Okay. Motion has been made and seconded to continue the Public Hearing on 18, 19, and 20 until April the 1 st. All those in favor say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 21. Public Hearing: VAR 03-010 Request for a Variance for extension of time to file subdivision plat as required by the City of Meridian for Tramore Subdivision by A.L. "Drew" Seargent - south of West Pine Avenue and east of North Linder Road: Corrie: Item Number 21 is a Public Hearing. This is a request for a Variance for extension of time to file subdivision plats as recorded by the City of Meridian for Tramore Subdivision by A.L. Drew Seargent, south of West Pine Avenue and east of North Linder Road. At this time, I will open the Public Hearing and have staff comments first on the Variance request. Hawkins-Clark: Mayor, Members of the Council, this item is a Variance for a recording of Tramore Subdivision Final Plat. The applicant has requested an extension to be able to file with the Ada county recorder the Final Plat that was approved -- the Preliminary/Final Plat. It was a combination shot plat that was approved over a year ago. What's shown here on the slide is, actually, not the entire plat, it is, actually, the Conditional Use Permit site plan, more or less, that is on the northern lot here. Pine Avenue is on the north side. It is just about a quarter mile to the east from Linder Road. The Nine Mile Drain does separate Lots 1 and 2. Lot 2 is on the south side and it's a flag lot that does have frontage on Pine Avenue. My apologies for not having the correct plat here, but I have submitted a March 19th memo to you that kind of highlighted a little bit of the background on this and did mention that last month Council did direct staff to begin the process of reviewing and potentially amending Code 11-18 and 12-11 to reduce the need for these. The findings on this, technically, we feel cannot be met for a Variance, but, as I noted, there have been a number of similar applications. In this case, it's not unlike some of the others. The reason for the failure to record is often some kind of a coordination issue or -- with other agencies or amongst developers Meridian City Council Meeting March 25, 2003 Page 37 of 40 themselves. That's a similar case. In order for them to proceed, they are in the process of constructing right now the senior apartment center. If you have been out there, there is some infrastructure material lying around. They have received a Building Permit, because the whole subdivision is -- was a single legal lot of record, so we considered that to be allowed a one time building permit, so the Conditional Use Permit really was not tied to the recording, but we want to see this, of course, moved through and get these two lots legally split correctly. I guess that's kind of where we stand on this one. Corrie: Thank you. Any other comments from staff? Okay. Questions of staff? Is there anyone else? Is the applicant here tonight? Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Seargent: Yes and it's Drew Seargent. Corrie: I'm sorry. Seargent: That's quite all right. As you read in your report right through there, I was hired by the Tramore, LP, that was basically by the major shareholders and Thomas Development was a very minor shareholder. Their responsibility was to take this to development and do some financing activities for this group. Mr. Angel and Larry Stevens hired me to be the construction manager to come on board about the time the contracts were let and, as you can see, in January of '02, the combination of the conditional use for 18 months and a subdivision to be recorded within 12 months. During the scramble with getting me on board, when they lost confidence in Thomas Development Company and brought me on board in the end of December, I was getting a lot of data and this was an oversight for them to get that data to me. If I had known at that time, I would have come in at the appropriate time and filed for this. Since, then, I have pushed this project, which has had some significant problems through the engineering, planning, and other documentation, ACHD, and within 30 days about got everything accomplished. Just -- it came about without my knowing it, thinking they were both simultaneously to end at the same time. That's what -- I'm not giving you excuses, I'm just stating facts. Mr. Angel and Mr. Stevens weren't aware of all the facts that were going on, who were the prime financiers of it, and when we get through getting everything recorded and building this project, virtually nothing will change. Everything is in place. Everything has been agreed to by all public agencies and we have a time limit on the financing on this project by December 31 st of this year to get this project built and get all the elements in place. That's not your problem, but if that fails to happen, we could end up with a project that possibly may not be completed. It wouldn't be in the best interest of the City of Meridian and some of the patrons, and certainly not the best interest of these two developers trying to put together a multi-million dollar project, which is a very needed project for a senior housing community in Meridian and in the rest of the county. I will stand for any questions. Corrie: Any questions of Mr. Seargent? Okay. Thank you. Sorry I mispronounced your name. Meridian City Council Meeting March 25, 2003 Page 38 of 40 Seargent: You are with the rest of the crowd. Thank you. Corrie: Thank you. Anyone else from the public? Okay. Council, any questions? Hearing none, I guess I will entertain a motion to close the Public Hearing. Nary: I'd move to close the Public Hearing. De Weerd: So moved. Bird: Second. Corrie: Motion has been made and seconded. Any further discussion? All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Any further discussion? Okay. I'll entertain a motion on the request for a Variance for extension of time. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I think Brad's done a terrific job in this staff report, pointing out our concerns with these things. I understand the reasons for this one. I think certainly this is not one like the last one where the developer, I think, was wanting more than what he was really entitled to. This one is really about as minor as you can get. I guess one signature would make it a little more minor, rather than two, but other than that, I think it is pretty minor. I can understand the reasons for the delay, so I would move that we approve V AR 03-010, request for the variance for the extension of time to file the subdivision plat as required by the City of Meridian for Tramore Subdivision by A.L. Drew Seargent, south of West Pine and east of North Linder Road. I guess we need Findings of Facts and Conclusions of Law and Decision of Order from the counsel, pursuant to the staff report and all staff comments. Bird: Second. Corrie: Okay. Motion has been made and seconded on the request for approval of the variance. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, absent; Nary, yea; de Weerd, yea; Bird, yea. Corrie: Okay. Vote is three ayes. Motion is carried. MOTION CARRIED: THREE AYES, ONE ABSENT. Meridian City Council Meeting March 25, 2003 Page 39 of 40 Corrie: That takes care of the regular agenda for the City Council. I guess --All right. Anything else, Council? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I was just going to mention, next week, if the Highway District is coming next week or whenever they are coming -- or not -- sorry, the school district, you know, they used to come monthly to our workshops and they haven't come, really, much for about a year, unless we have asked them to. Specifically maybe in that meeting we can see if there is at least quarterly, maybe, we could get an update from them or something like that, so that way we can kind of keep abreast of what's going on. They seemed to be pretty receptive before, so maybe if we have that conversation with them, we could have them a little more often than just when we ask them to come. De Weerd: Mr. Mayor? Corrie: Mrs. De Weerd. De Weerd: Also, for next week -- is it Parkpoint? What was the -- Parkstone? If ACHD can be there to respond to the center lane item, that one of the people that testified brought up -- thank you. Corrie: Let the record show her head was nodding yes. Thank you. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: One last thing. On the Sage presentation that we had tonight at Pre-Council, I thought it was very informative. I think there is some -- probably some valid discussion that doesn't -- maybe not next week. If we could have that at Pre-Council for discussion in the next couple of weeks, so we can decide whether or not we want to -- if we have any funding to be able to basically join for the remainder of this year, as well, as consider it in our budget presentation for next year. I did talk to Ms. Simko outside in the hallway on the break between the meetings and she did say, yes, they had submitted a bill last year. Certainly if the city is willing to still partner with them now, they would pro-rate that for the remainder of the budget year, so that would have to -- we wouldn't have to pay them the entire amount, but, anyway, we could have that discussion in a couple weeks when we know kind of what we want to do. Corrie: Okay. Nary: They just had a presentation from say within the last -- oh, within the last month, month and a half. They have had other things on their plate. Meridian City Council Meeting March 25, 2003 Page 40 of 40 Bird: I sure can't believe that. Nary: But they did have a presentation and I think Councilman Mapp is a big supporter of Sage. De Weerd: Do you know how much? Nary: Their request last year was about 2,300 dollars and it's a change, so they would be willing to pro-rate that for the remainder of this year and, then, werd have to know whether or not to conclude that in potential funding under our budget process. Corrie: I will say that there has been a lot of change in that from the last seven or eight years they have presented to us. I -- at that time the Council wasn't for that. I think that I will give to the -- I will have the city clerk make an extra copy of this disk, so you can have one in your box tomorrow and you can discuss that and we will have it on the pre- Council on -- it will be on the 8th of April and so that -- Nary: Okay. Corrie: Is there anything else? Hearing none, I will entertain a motion to close the Public -- or close the hearing. Bird: So moved. De Weerd: Second. Nary: Second. Corrie: Motion has been made and seconded. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT. MEETING ADJOURNED AT 9:14 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) A~~ ~/~/~ ROBE T p~I'Cf\~l:I{r~{IJy1A YOR DATE ,,\ _I df~cRI.h. I" " ~, "'7-d I, $"0.... rm. ~11,; ~ dIi ~ r~''''f.~ -;.. ...". L~n ! ~ 0 ATTESTED: ~?U-:/d ~ g SEAL ~ WILLIAM G. BERG, JR., TyvCLERK ~ ~::: :.""(... 0 ~ "'-Go "Q) 0 ... "2~ 1"^ Usr si, .;;:: $ ., <V..<9 1 ~ ~ ~........ '1 Co '\0 <;:.... .III {Jf<.j-r{, \\\\ III 11\ /jUn:,:~ q~'li.~\ Item Packet Pickup MEETING DATE: March 25, 2003 City Council March 21 , 2003 M102-011 MERIDIAN CITY COUNCIL MEETING APPLICANT Packard Estates Dev., LLC March 25, 2003 ITEM NO. 3-6 REQUEST Findings - Request to remove certain parcels in Dunbar Estates Subdivision from City of Meridian's area of impact for Packard Estates Dev., LLC -- south of East Ustick Road and west of North Cloverdale Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETILERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: ~\(~~/\r~,",J ~(Ad0~ Date:(S'-v21~O~ Phone: 5g5-(jlo~ tiN MaterIals presented at public meetings shall become property of the City of Meridian. See attached Findings ~ ();f~ BEFORE THE CITY COUNCIL OF THE CITY OF MERIDIAN IN THE MATTER OF THE REQUEST TO REMOVE CERTAIN PARCELS FROM THE CITY OF MERIDIAN'S AREA OF IMPACT FOR THE PROPOSED DUNBAR ESTATES SUBDIVISION IN AN RUT ZONE LOCATED ON THE SOUTH SIDE OF USTICK ROAD, WEST OF CLOVERDALE ROAD, MERIDIAN, IDAHO PACKARD ESTATES DEV., L.L.C. APPLICANT C/C 03/11/03 ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. MI-02-011 FINDINGS OF FACT CONCLUSIONS OF LAW AND DECISION AND ORDER DENYING THE REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT The above entitled matter coming on regularly for public hearing before the City Council on March 11,2003, at 7:00 o'clock p.m. at the Meridian City Hall located at 33 East Idaho, and Brad Hawkins-Clerk Interim Planning Director for the Planning and Zoning Department, Brad Watson of the Public Works Department, Becky McKay, Craig Groves, Gary Allen, and Fitzroy Belcher, appeared and testified, and the City Council having received a report from Brad Hawkins-Clark Interim Planning Director for the Planning and Zoning Depmtment, and Bruce Freckleton, Engineering Technician III, and the City Council having received as part of the record ofthis matter the recommendation to City Council of the Planning and Zoning Commission, makes the following: REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-0 11 - 1 FINDINGS OF FACT 1. The subject properties are located approximately 'l4 mile west of Cloverdale Road and south of Us tick Road, within Section 4, T.3N, R.lE., Meridian, Idaho. 2. The owners of record of the subject properties and based on Ada County Assessor records (as of October 2002), the five (5) subject parcels are currently owned by the following parties: Ustick 36, LLC, 6874 Fairview Avenue, Boise, Idaho 83704; William & Melvina Grant, 2525 N. Cloverdale Rd., Boise, Idal10 83713; Archie Wood, 4036 E. Granger Lane, Meridian, Idaho 83642; Virgil & Anna Smitchger, 4315 E. Ustick Rd., Meridian, Idaho 83642; Jim & Erma Mittleider, 4075 E. Granger Lane, Meridian, Idaho 83642. 3. Applicant is Packard Estates Development, LLC, 6223 N. Discovery Way, Suite 120, Boise, Idaho 83713. 4. The subject property is located in Ada County and is zoned RUT. 5. The Applicant requests the Miscellaneous Application to remove certain parcels from the City of Meridian Area of Impact. The Applicant, Packard Estates Development, is proposing to amend the Area of City Impact boundary between the City of Meridian and Boise City. The request is to remove the subject 75.80 acres from the City of Meridian's area and be added to Boise City's area. There are five (5) separate parcels involved in the application, all currently under separate ownership. A Purchase and Sale Agreement, with Packard Estates listed as the buyer, was submitted with the application. The parcels are currently in Ada County and have contiguity with Boise City on the north, but not with Meridian's corporate limits. According to the Applicant's 10-8-02 cover letter, Boise City has extended sewer down Ustick Road and Cloverdale Road and a sewer trunk line is currently being installed across the 20 acre parcel REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 2 abutting the east boundary of the subject parcels. City of Meridian domestic water is cunently in N. Eagle Road at the boundary ofStokesbeny Subdivision, and in Ustick Road, approximately 450 feet west of the Duane Drive intersection. Sanitary sewer will be available to the east side of Eagle Road/SH 55 at the Leslie Drive intersection by approximately May 1,2003, which could be extended east to serve the subject parcels. 6. The City Council, at their September 3,2002 Pre-Council meeting, briefly discussed the subject request to be removed from Meridian's Area ofImpact. The Council at that time recommended the Applicant submit a formal Miscellaneous Application. 7. Idaho Code 67-6526 and Meridian City Code 1-11 establish the basis for Area of City Impact negotiations and renegotiations. Before an Area of Impact can be adjusted, the P&Z Commission of a city must make a recommendation to the governing body and, subsequently, the two governing bodies must meet to negotiate or renegotiate the boundary. If an adjustment is proposed by a private party, the City of Meridian requires applicants to submit a Miscellaneous Application. This application is necessary to meet State Code and City requirements for change to the Area of Impact and begin the renegotiation process with Ada County. All such applications must meet the same notice and hearing requirements as other development applications within the City. 8. The subject property is surrounded to the north, south, east and west as follows: North - Providence Place Subdivision, zoned RIC (Boise City), and undeveloped parcels (Boise City Area of Impact) South - Clover Meadows Subdivision, I-acre lots, within Meridian's Area of Impact, zoned RUT (Ada County) East - Briarwood Subdivision, I-acre lots (Boise City Residential) and large, undeveloped parcels (Boise Area of Impact) West - Perkins Brown Subdivision, 1.5 to 2.5 acre lots, zoned RI and RUT (Ada County) and other rural residential, unplatted parcels within Meridian's Area of Impact (zoned RUT) REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 3 9. While Idaho Code 67-6526 cites these as factors when determining a city's Area ofImpact (in the broader sense), they can be considered for individual applications as well. In terms of Trade area, it could be argued that since three of the four corners at the UsticklEagle intersection are within Meridian's Area of Impact (all designated for regional mixed use), the dominant commercial trade in the immediate vicinity will be within Meridian's future taxing district. While Cloverdale Road is the nearest north/south arterial to the subject parcels (1/4 mile), it is anticipated that Eagle Road/SH 55 (3/4 mile distance) will, at build out, offer a higher degree of retail services than Cloverdale. Additionally, the Meridian Crossroads Shopping Center serves as a regional retail destination, including this area, which lies less than two miles to the north of said shopping center. 10. Geographically, all ofthe land on the south side of Us tick between Eagle and the Yt mile line west of Clover dale is within Meridian's area, as is the land on the west side of Eagle Road for a Yt mile north of Us tick. Arguably, this land section and contiguous sections fall within an interface area where Boise City and the City of Meridian already merge. There is no defining geography to distinguish between the jurisdictions in this area. 11. In terms ofthe reasonableness of annexation, the land could be immediately annexed by Boise City since their corporate limits are contiguous to the north. On the other hand, it is "reasonably expected to be annexed" into Meridian, depending upon the path of annexation and how property owners choose to sell and/or develop to the west and south. Given the extension of Meridian's South Slough sewer trunk within the next six months and the development this will likely attract to the east side of Eagle Road/SH 55, a path of mmexation is anticipated to be more likely and possible to achieve. REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 4 12. The above findings (9 and 11) can be found in favor of the City of Meridian while 10 is a neutral finding. 13. Another important factor to consider is the ability to serve the property with urban services. Until recently, the Public Works Department could not provide specific estimates of when the South Slough Sewer Trunk extension might serve this area. However, this sewer project is currently under construction, and should be completed by late Spring 2003. Domestic water is already in Ustick Road approximately 1,000 feet west ofthe parcel. So, assuming the South Slough project maintains its timeframe, the primary roadblocks to development of this property within Meridian would be obtaining a path of annexation and route for bringing the sewer to the site from Eagle Road. 14. The Public Works Department staff from Boise City and the City of Meridian have been in discussions recently to consider a single adjustment to the common impact area line. The discussions have centered on eachjurisdiction's ability to provide services to the parcels along the common line. Staff proposes a single adjustment to the impact area with mutual agreement from both municipalities, rather than piece meal adjustments. 15. F or clarification, the existing boundary at 14 mile west of Cloverdale Road has been in place since 1993, when the City of Meridian's Comprehensive Plan Future Land Use Map was adopted. To Staffs knowledge, this is the first application to amend the Area ofImpact boundary in this location. 16. It is found that denial of this request for a change to the Area ofImpact is based on the above issues. The majority of land within the proposed Dunbar Estates lies within the current City of Meridian Area of Impact. There has been no strong evidence presented within the REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 5 application to justify removal of75 acres from Meridian's area. While development may require some delay as compared to development within Boise's Area oOmpact, the City will be able to offer services to this section within the required ten (l0) years, as stipulated by Ada County. 17. The City Council recognizes the correspondence letter from James G. Reid, attorney for Jim V. and Erman Jean Mittleider, dated November 26,2002, the facsimile transmittal from Alan Durkheimer, dated 2120103, and the correspondence letter from Dale and Helen Sharp, dated March 5,2003, and the correspondence letter from Gary G. Allen, attorney for Alan Durkheimer, dated March 11, 2003. 18. It is found that two out of the three sites are in the North Ada County Fire & Rescue District that Boise Fire is presently handling, and that the third site is in the Meridian Rural Fire Protection District. With fire station #3 being built this year, and located just 2.5 miles from the subject property, service to this area would be in a timely manner, but until the area is annexed into the City of Meridian, it will be difficult for both Boise Fire Department and Meridian Fire Department Captains to determine who has jurisdiction. CONCLUSIONS OF LAW 1. Denial of this request for change of the area of impact is based upon avoidance of piece meal boundary adjustments, serviceability of the sewer and water to the property, and issues over police and fire protection for this area. The South Slough Sewer Trunk extension is currently under construction and is due to be completed by late Spring 2003, and upon completion could service the area. Domestic water is already in Ustick Road approximately 1,000 feet west of the parcel. Police and fire protection could be provided. Removal of this parcel from Meridian's area of impact and the inclusion of this property within Boise's area of REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 6 impact is not a logical solution. Considering Trade Area, Geography, and Reasonableness of Annexation within a reasonable time, adjustment of the boundary of the area of City impact as requested by applicant is not justified. DECISION AND ORDER Pursuant to the City Council's authority as provided in Meridian City Code 9 12- 3-5 and based upon the above and foregoing Findings of Fact which are herein adopted: IT IS HEREBY ORDERED AND THIS DOES ORDER 1. After reviewing the recommendations, findings, conclusions, and testimony in this matter, the applicant is hereby denied the request to remove certain parcels from the City of Meridian's Area of Impact for the proposed Dunbar Estates Subdivision, based upon the fact that a single adjustment to the common impact area line (with mutual agreement from both municipalities), would be preferred; the existing boundary at Y.t mile west of Cloverdale Road has been in place since 1993, when the City of Meridian's Comprehensive Plan Future Land Use Map was adopted; that serviceability ofthe sewer and water to the property, and police and fire protection, can be provided for this area by Meridian within the next six months. That the South Slough Sewer Trunk extension is currently under construction and is due to be completed by late Spring 2003, and upon completion could service the area. Domestic water is already in U stick Road abutting the parcel. Therefore, removal of this parcel from Meridian's area of impact and the inclusion of this property within Boise's area of impact is not a logical solution. Considering Trade Area, Geography, and Reasonableness of Annexation within a reasonable time, adjustment of the boundary of the area of City impact as requested by applicant is not justified. By action of the City Council at its regular meeting held on the 2!i/f:::day of I11tVLCh ,2003. REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMP ACT FOR MI-02-0 II - 7 ROLL CALL COUNCILMAN BIRD VOTED~ COUNCILWOMAN de WEERD VOTED*>- VOTED #6 J:-en.;{; COUNCILWOMAN McCANDLESS COUNCILMAN NARY VOTED~ MAYOR ROBERT D. CORRIE (TIE BREAKER) .- VOTED BycJI~P-~9- City Clerk Copy served upon Applicant, the Planning and Zoning Department, Public Works p,\l.paml1OO.Q.t, ", of M.... III and City Attorney. ",,\~-{ . '!I::.IfIDI.11//......-.- .::' a \WOI:::!~ '-11-..;.. ~ ,r:P ''''f)'~ -0.. 2" ~- 0 ~ - - ~ -= Dated: :]-- 2;:;-f;J3 - c-- ,f? == -;..-Q.::,. '" O~ ~/ '0 "8r 15\ . ~ ~ /. :& b,; " '.. ~1 "- ~r ... '~" '-C'l"IT'( ~ \,...... Z:\ W ork\M\Merid ian\Meridian I 5360M\Packard Estates Dev LLC MI-02-011 Dcnial Finding;\FfClsOrdMI-02-0 l1.doc "II I, , '. ..h\ } , \" \" ~':!,c :~; q,~)\\ REQUEST FOR CHANGE OF MERIDIAN'S AREA OF IMPACT FOR MI-02-011 - 8 March 21, 2003 MERIDIAN CITY COUNCIL MEETING March 25, 2003 APPLICANT REQUEST Touchmark Water Main Easement Agreement ITEM NO. 3~D AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS See attached 1/,....(/ {ilfP ro Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. City of Meridian Public Works Dept. ltECEIVED tv;AR 2 0 2003 Memo Ci ty Of Meridian City Clerk Office To: Brad Watson From: Lenard Grady IPJ. J:... CC: Gary Smith Date: 3/20/2003 Re: Proposed Agenda Items for March 25, 2003 City Council Meeting The Public Works Department respectfully requests the following items be placed on the March 25 City Council agenda, under consent agenda: Touchmark Easement Attached is the Touchmark water main easement, which is required for the 16-inch water main crossing 1-84. Recommended Council Action: The Public Works Deparbnent recommends that City Council approves the easement with Touchmark of the Treasure Valley, LLC and the City of Meridian and authorize the Mayor to sign it Thank you for your consideration. Please contact me if you have any questions regarding any of these items. . Page 1 WATER MAIN EASEMENT THIS INDENTURE, made this aJl!day of/lJ/JeeJI, 20~between Toucrunark of the Treasure Valley, L.L.C., the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation, maintenance, repair, replacement of a water main over and across the following described property: (SEE ATTACHED LEGAL DESCRIPTION and EXHIBIT A) The easement hereby granted is for the purpose of construction and operation of a water line and their allied facilities, together with their maintenance, additional connection thereto, repair and replacement at the convenience of the Grantee, with the free right ofaccess to such facilities at any and all times. In consideration of allowing Grantee to perform work on and/or operate within the said described parcel, Grantee expressly agrees to indemnify, save and hold ham1less Grantor, it's successors and assigns, against any and all claims, suits, demands, actions, debts, injuries to persons, and damages to property, damages, costs, charges, and expenses, including all court cost and attorneys fee, and against any and all liability, losses and damages of any nature whatsoever, the "Damages" that Grantor shall or may at any time sustain or be put to by reason or as a result of Grantee performing, working on and/or operating within the here in above described parcel; provided that the damages are not caused by the negligence or other breach of legal duty by Grantor. Water Main Easement Page I EASMT. WTR.doc touchmark TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of land, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. Water Main Easement Page 2 EASMT. WTR.doc touchmark GRANTOR: seph Swenson, Chief Operating Officer Secretary STATE OF IDAHO ) ) ss County of Ada" ) On this /3 r/l day of /lJ/l12 ell , 20~, before me, the undersigned, a Notary Public i~ and for said State, personally appeared .....?: Od~ /Y! SLu J;.II3o /l/ and , known or identified to me to be the President and Secretary, respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. \\""'''''''/ ", J HEN: "~ ,,~ ~ ;........:0 <'" ~~... ~ ~~ ,....". -"... ~ ~ i ~:/~OTA4>"..\~~ = * : __e_ i * = - . .. - ;. \. ./JrrnLIC .In ~ .. 'tA. v D ..I.~'V ... ~ ~ ..... .......1- Y ~ '-', ~2'>. ........ <\ ~ ", '" er OF tv,,' '1It""",,\\ ~ j? ~~ NOTARY PUBLIC FOR IDAHO Residing at ~?/ISE'. /.{)/l,l/o .. Commission Expires: ?6.13RL//I.I!!. y c:ll. ;JOt7 r .. GRANTEE: CITY OF MERlDIAN Robert D. Corrie, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: Water Main Easement Page 3 EASMT. WTR.doc touchmark LEGAL DESCRIPTION FOR PERMANENT WATER LINE EASEMENT TOUCHMARK PARCEL This pennanent waterline easement is situated within the NW 1/4 of Section] 6, Township 3 North, Range I East, Boise Meridian, Ada County, State of Idaho. Being a strip of land 20 feet in width being 10 feet on either side of of the following described centerline; Commencing at the NW comer of said Section 16, thence along the westerly line of said Section 16, SOoo30'5TE, a distance of2652.94 to the W 1/4 comer of said Section 16; Thence along the Center Section line S89OZ3'35"E, a distance of2041.58 feet; Thence leaving said Center Section line NOooOO'OO"E, a distance of I 0.00 feet to the Real Point of Beginning; Thence along the centerline of the said permant water line easement S85044'30"E, a distance of 10.03 feet to a point; Thence NOooOO'OO"E, a distance of228.90 feet to a point; Thence N90000'00''E, a distance of9.00 feet to a point; Thence NOooOO'OO"E, a distance of I 0.00 feet to a point oftennination of said permanent water line easement; The easement described contains 0.12 acres more or less. Basis of Bearing is SOoo30'52"E for the Westerly line ofthe NW 1/4 of said Section] 6 as shown on Record of Survey 5306, Ada County Records. See Exhibit "A" ~ <( ~ t:: (D - I >< W I- Z W ~ W (J)....J~O <(WI'Y'\I WUI.U<( wO:ujo Z<('3:::- - 0.... LL- - cf ~ -~ wo:zz <((t)::> ~ f-~O 3=~~O 1-00<( z::>wo ~gCJ)<( <( ~ a: w a.. ~ :z o ~ :z 5E 0:: W f- f- :z w ::E w ~ l.L... o f- :z .... C5 b 0- ~b o~ 00> '" 2; a: ill I- Z ill o OZ zQ -(I) ;;::5 -1- ~Cl a:al ci=> ~(I) I () ::> ~ <:::> W f- ez ~~ t;:tx o~ NW O::~ 0--' 0:: e>W < ;:: '" ~ EAGlE RD. lD !::: :'"' .... a b ~8 ~ gg :ro 0 Po ~- cL g- tIl Z -I cio: ~~ &1 ~ 8 a: f6 CfJ ...J CI) ill <Co 0 ~ 0: ::>- -I@ ":::;E hi .... ~Co t"IoO itl~ N...- . a ~N 500.30'52"E 2652.94' 0.' ..J -.... 0. .J -.... n. ..J -.... 0. <- 0. ~ I!:! ~ ~ ~ ~ r""P'O'!'l!4"~0W<I""'1\'l'CWtpn.l\~o6o,\pD>t\"&:'>()\leo!OI \\'O!\\=!\ March 21 , 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Finance Report March 25, 2003 ITEM NO. 3-E AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS p~~ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. RECEIVED MAR 2 1 2003 FINANCE REPORT February 2003 Table of Contents REPORT NAME Long Term I nvestment Status I nvestments and Cash WWTP - Budget to Actual Comparison WATER - Budget to Actual Comparison Utility Sales Revenue Comparison General Fund Expenditures - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2003 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Amend ment MIP - Statement of Revenue & Expenditure Reports 1 of 16 City Of Meridian City Clerk Office PAGE# 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 CITY OF MERIDIAN INVESTMENTS AND CASH 2/28/2003 INTEREST RATE HISTORY 6.00% 5.00% C 4.00% ...J ~ w 3.00% >- 2.00% 1.00% 0.00% 'b-~ ~ ~.;:j. ~~ '<.~ ,~. - ~~ ----- ~7- ~ ~. i..~ ~-t\ '5';>'0 ~~ v~.... :.Q'O(" :.Q~ :.Q'O(" :.Qro(" 'b-~ 'b-~ ""oQ ).;:J. ~ ....v<$ ro~ v....o e~ ro~ '5';>.::i on(".::i ~ ~-: 0 o~ eV )'t; '<.ev ,?ro ~ Q MONTH Investment Income - Budget to Actual Comparison $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $200,000 $0 General Special Services Enterprise COMPARISON -INVESTMENT & CASH BALANCES $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Q~ '%1;./ 0~. ~ ~~ '1'.5' r~ ~ :O"Ok QOo/ k &0; &~ ~..,/ ;s> Cb,<) 0';>.5'1 '1.., il'~ ('l~, 0.., ~;.~ l: '<-,,+ 't "0- '01. <';>1. % &,.,. &,,- "& .<}'l~ -00; ~ % ~.<:- &~ QO>:f, <-..,0' 1."" &/ 0- 2 of 16 ,-Checking Account '- Money Market .........Idaho Pool '..Income .......... Net'l nvestrTlent Advisor Inconie 11II Interest Income Total Budget 1m Interest Income Budget YTD D Interest Income Actual YTD 1m Interest Income Prior YTD . FY2003 D FY2002 CITY OF MERIDIAN LONG TERM INVESTMENT STATUS AS OF 2/28/2003 $631,075 $3,617,365 INTEREST BEARING ACCOUNTS PORTFOLIO DISTRIBUTION !iii Government Bonds ~$18,242,024 o Certificates of Deposit III Advisor Money Market o Checking IIiI Money Market I1l1IWells Fargo Bond Reserve IIiIldaho State Pool $7,537,011 CASH & INVESTMENT TYPE - NET YIELD 0.045 0.04 0.035 0.03 0.025 0.02 0.015 0.01 0.005 o ~., o~ ~~ ef' ., ""'~ ~e e,'" c,~ (i~ f.$l "e ..' ~~ ;..f'<b ...0" ~e 0' -oe o~ c,'f' ~~..' .,e ~/lo 0'" ~4"''' ,,~e e'" ~ .q.e 'b"~ t' ...o~ ifo~ ~o .... <i-~ ,~~ $848,016 $1,109,1201 $3,302,758 $564,835 Investment Account Balance by Fund o General Fund Ii Cap Improve Fund III Enterprise Fund $1,867,957 o Fire Truck Fund III Latecomer Fund Ii Special Service Fund $33,232,184 II Park Impact Fees 3 of 16 Q Z ::;) .... ~H3 ii:S2 ~!1i ~~ zo Wu 'w ~!;: ..Jc '" ~o .., ...... .., ffi!1i la :EW ~ 1->- .., ijIj;i c :t::~ :!:: i5ffi~ ffi ii:!;:o g ~==::: ii: o~~g:~ ~~c~a: u==iilit~ "" .. ~ i g~~ ~~.g~ ,f~sit .... !;1 ~ l':! ~ ~ ~ at ~ o >:: ~ ~ o ... 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III E~~ ~ C ~ o lll._ oI:IE";;; 1::.1: lllm_ g ar E :gC-o $] ~ e ... ... .- 0 m ~::'E .9J:1~ ~.g: It)o..- ~ell:g :a<S u III -0 g .!!! ~ 'fl ell Cl:l ~~~ c a1 0 .- _ (.) _m_ CIlo.m CI) ~ '0 .a W$Cu b.5::Em z. .. <( to (; '" ~ ! 0: CITY of MERIDIAN UTILITY SALES REVENUE COMPARISON for Period Ending 02(28(2003 Month October November December January Feburary March April May June July August September $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 Water FY2002 $357,563 $203,611 $149.145 $151,301 $158,240 $146,909 $174,751 $241 ,894 $408,431 $363,936 $406,124 $359,824 Dollar Change -$81,521 $10,925 -$8,094 $4,469 -$10,975 Percentage Change -22.80% 5.37% -5.43% 2.95% .6.94% WWTP FY.200.2 $221,063 $240,097 $254,195 $255,736 $261,926 $235,264 $252,716 $257,080 $277,366 $356,038 $334.856 $346.096 FY2003 5276,042 $214,536 $141,050 $155,770 $147,265 Month October Novem ber December January Feburary March April May June July August September FY2003 $324,870 $339.620 $283.145 $329,145 $311,595 WATER SALES REVENUE {t,' & C} o (/;- (/;- ~ ~ 0- {P ~ >;>'?> .j.'?> -"'~ ",'" ~'" ':,~'" /.q]> ":" ..::;.0 Q'" " &~ ,?,'Q ~1f. ;s.~ '$ <} &- rf {P of ~/lj 0"''Q o ':,..::>'" WWTP UTILITY SALES REVENUE Dollar Change $103,807 $99,523 $28,950 $73,409 $49,669 --- FY2002 FY2003 0' &- (/;- fl)<A i/}<A 0:- 0.& {P {P ~.:s ,.s: ~~ o o..!"fQ if' ':,'Zi /.q]> ~ <) " &~ ,?,'Q ~i/}~ ;s.~ '$ <} .g;. ~ ""v tr-V ~"", 0re'Q >;:ore ':,v 6 of 16 Percentage Change 46.96% 41.45% 11.39% 28.71% 18.96% z o '" ~ lL ::E o o OJ !;;: u>C ~g g ~~ ~ Cw '" ffi::; ~ ~c( C zw=.i ~ ~~~ ffi a:~o :c ~...II- !Z 'gffi~~!i1 ~ffig~g; (,.)C)mu..u.. w o 0/1 ~ o U 0. <( "oc 5~2 u.. ~ ~ .g' <Il ::I C CD <Il Cl .,. ~fIl~~ ~~~t; l~~lL 5 '" t~ ~ u "'''' .. ntrfN./'o ie:g~~ ~~~~ ;;flI);n;;; .,. i ~g~ ~n'g Q.~"'1:IlQ 5 .....>t>t ~;1;~~ """"~uj:; ~ ~ u ~:; a" "':: ~~~~ ~~~~ ..,.........jJ; ~~ '" t~ ., ;;; - ~ i :!~ ..... ~&I g 1IJ U :J '" ~~~~8 ., ~ ., ?i .."'.. ...... ~ffi~ .;:Ng ~;~~ ml'"itti....: ~IJ)~:;' '" LOc:Cl"!-a. :,e;b(j;:;O r.:f':lO_" ~~a;~ ~8~ :;;~;!: "_0 ~~~8 ~VVC"1 ...?l~~ oi '" "' o .. 1r "' o .. 1r ~u",:eo I&.CLOt-f,J .,.. 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CITY OF MERIDIAN VACANT POSITION REPORT AS OF February 28, 2003 Date Department Job Position Filled New Vacant Crime Prevention Specialist 10/1/2001 Patrol Officer (Basic) 10/112002 Patrol Officer (Advance) 10/112002 Patrol Officer (Advance) 10/112002 Crime Analyst 1011/2002 Laura Turner Records Clerk 2111/2003 1011/2002 Records Clerk (Beeman) 912712002 I.Wt.......,...".. a er. ..ii'.'::ii , . - , ,~ . ::::iu~mf.%?i;:;::~,e@;,:j':;::!r:!,:i::':/\'.':;;-?:i "'I ;'.....,,':::....,;.,": Operator II I 10/1120021 115 - 20 Seasonal Part-Time Seasonal 1 10/1120021Varies l Stephen Wade PT Seasonal Basketball Offical 215/2003 Loren Goodin PT Seasonal Basketball Offical 2/5/2003 I I -1 Park & Rec Superintendent (Kuntz) 1 t 9/23120021 Dawn Hroma Receptionist ( Johnson) 2/10/2003 9 Intro Firefighters I publ iC.1I!orks::;o::t in;:;:jn:O::iij;;I: I Staff Engineer I 10/1120021 Interviewing 3/11 & 3/13 PlannIng Director/Zoning Admin (Stiles) IMUBS::;>)))""'"'''' .... Maria Balderas Data Entry/Customer ServIce (Milburn) 1 2/21/2003 I T I 1 I 1 2/3/2003 I I 1219/20021 1 1 1 1 I 12(5/20021 Gene Arnold WW Work Person (Martin) 13 of 16 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description FY2002 Amount FY2003 YTD Variance Notes Mayor 94300 computer - desktop 1,500.00 1,562.62 (62.62) replace #48 96001 CIP - Municipal Center 75,000.00 75,000.00 for design and reviews Finance 94200 desk & chair 1,200.00 1,200.00 0.00 IT coordinator Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #463 Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #464 Finance 94300 computer. desktop 1,500.00 1,200.66 299.34 replace #461 Finance 94300 computer - desktop 1.500.00 1,200.66 299.34 replace #462 Finance 94300 computer - laptop 2,000.00 1,833.19 166.81 IT coordinator HR 94200 desk & chair 1,700.00 1,547.48 152.52 HR Analyst HR 94300 computer - desktop 1,500.00 1,321.31 178.69 replace #308 HR 94300 computer - desktop 1 ,500.00 1,470.32 29.68 HR Analyst Police 94100 Vehicle - investigations 20,000.00 20,125.04 (12504) replace #3 Police 94100 Vehicle - investigations 20,000.00 14,815.04 5,184.96 replace #11 Police 94100 Vehicle. investigations 20,000.00 13,575.87 6,424.13 Enhancemenl#7 promote officer to investigator Police 94100 Vehicle - patrol 20,000.00 25,015.25 (5,01525) replace #29 Police 94100 Vehicle. patrol 40,000.00 33,643.25 6,356.75 replace #26 Police 94100 Vehicle - patrol 28,500.00 33,643.25 (5.143.25) replace #24 Police 94100 Vehicle - patrol 27,000.00 33,643.25 (6.643.25) replace #31 Police 94100 Vehicle - patrol 40,000.00 40,000.00 Enhancement#3 new patrol officers Police 94100 replace 2 Astro Spectra Radios 5,531.36 (5,531.36) capital items PD budgeted in operating Police 94200 desk / work station 1,500.00 1,500.00 Enhancemenl#4 Crime Analyst Police 94200 desk / work station 1,000.00 1,000.00 Enhancemenl#5 records clerk Police 94300 computer - desktop 2,000.00 1,921.00 79.00 replace #4155 Police 94300 computer - desktop 2,000.00 1,080.00 920.00 replace #4157 Police 94300 computer - desktop 1,500.00 1,080.00 420.00 replace #438 Police 94300 computer - desktop 1,500.00 1,080.00 420.00 replace #4067 Police 94300 Laptop computer 1,857.00 (1,857.00) extra Laptop not in budget Police 94300 Computer & Software 6,000.00 6,000.00 Enhancemenl#4 Crime Analyst Police 94300 Computer & Software 2,000.00 1,080.00 920.00 Enhancemenl#5 records clerk Police 94400 Glock Handguns 18,000.00 15,168.00 2,832.00 replace Smith & Wesson handguns Police 94400 UDAR speed detect device 4,500.00 2,916.00 1,584.00 Enhancement#3 new patrol officers Police 94400 Video 2001 system 4,495.00 ( 4.495.00) purchase for DUI grant Police 96011 carryforward 17,902.20 6,005.80 11,896.40 Tvcabling,handrails Fire 92300 Latecomer fees 2,700.00 2,700.00 Enhancement#1 new fire station Fire 93302 Opticom 16,000.00 8,194.00 7,806.00 Enhancemenl#6 opticom Fire 94200 turnout racks,furnishings,tools&propane 28,000.00 28,000.00 Enhancement#1 new fire station Fire 94300 computer - desktop 2,000.00 1,193.17 806.83 Enhancement#1 new fire station Fire 94300 computer - desktop 1,500.00 1,193.17 306.83 replace #2501 Fire 94300 compuler - desktop 1,500.00 1,500.00 replace #2015 Fire 94400 defiberaltor 4,000.00 4,000.00 Enhancemenl#1 new fire station Fire 94400 SCBA tesl bench 6,500.00 6,500.00 Enhancemenl#5 equipment Fire 94600 base station 3,800.00 3,800.00 Enhancemenl#1 new fire station Fire 94600 phone system 5,000.00 5,000.00 Enhancemenl#1 new fire station Fire 96999 Firetruck #301 pumper 151,134.75 150,599.00 535.75 Fire Truck Fire equipment for New Pumper 20,699.18 (20,699.18) wlll need to amend Parks 91000 Land purchase 94,060.00 181,000.00 270,257.32 4,802.68 Enhancement#2 Borup property Parks 93405 Phase II improvements 18,517.07 155,000.00 480.00 173,037.07 Enhancement#8 Storey Park Parks 93409 playground equipment 38,000.00 22,020.35 15,979.65 Enhancemenl#4 Chateau Parks 93411 Skate Park construction 11,847.30 32,689.59 (20.84229) carryforward Parks 94401 lawn mower 8,095.00 8,095.00 replace #2097 Toro Groundmaster Parks 96156 Adventure Island Playground 50,000.00 50,000.00 100,000.00 Enhancemenl#9 Parks 96902 basketball courts 11,000.00 14.558.15 (3.558.15) Enhancemenl#7 Bear Creek Parks 96902 restroom construction 135,000.00 135,000.00 Enhancemenl#7 Bear Creek Parks 96903 Settlers improvements 611,114.72 131,000.00 285,369.98 456,744.74 Enhancemenl#3 landscape,sidewalk P&Z 94100 Vehicle 14,000.00 14,000.00 replace 1991 Chevy Caprice P&Z 94100 Vehicle 15,000.00 15,000.00 0.00 Enhancement#1 Code Enforce Coordinator P&Z 94300 Computer & Software 3,000.00 2,880.00 120.00 Enhancemenl#2 new Planner II contribution to Capital Improvement Fund 363,723.00 363,723.00 from both General & SpecialSvc Funds excess carryforward I 561,652.96 General Fu nd TOTAL Capital for FY2003 1,516,229.00 1,521,718.00 1,055,546.58 1,420,747.46 I CITY of MERIDIAN FY2003 Budget to Actual Capital Outlay GENERAL FUND YTD 02/28/2003 14 of 16 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description from FY2002 for FY2003 FY2003 YTD Variance Notes MUSS 92000 new front counter 10,000.00 702.50 9,297.50 Enhancement#2 front counter MUSS 94300 computer - desktop 1,500.00 1,500.00 replace #523 MUSS 94300 computer - desktop 1,500.00 1,500.00 Enhancement#2 front counter PW 94100 Vehicle. 4wd 21,230.00 17,057.89 4.172.11 Enhancement#5 additional vehicle PW 94200 bookshelves 1,000.00 1 .000.00 Enhancement#8 bookshelves PW 94200 desk / work station 1,500.00 1 .500.00 Enhancement#6 new Staff Engineer PW 94300 computer - desktop 4,000.00 3,682.00 318.00 replace #1042 PW 94300 computer - desktop 2.200.00 2,209.00 (9.00} replace #1060 PW 94300 com puter . desktop 2.200.00 2,200.00 replace #1083 PW 94300 com puter . laptop 3,400.00 3,499.56 (99.56} Enhancement#3 technology PW 94300 computer & software 2.200.00 2,200.00 Enhancement#6 new Staff Engineer PW 94300 printer. workgroup laser 1 ,200.00 1,200.00 Enhancement#3 technology Water 93301 upgrade telemetry system 10,000.00 10,000.00 Enhancement #10 Water 94100 Vehicle - pickup 18,000.00 12.230,05 5,769.95 replace 1991 Ford Pickup Water 94100 Vehicle - pickup 18,000.00 12,230.05 5,769.95 Enhancement#1 new well tech Water 94300 computer - desktop 2,200.00 1.562.62 637.38 replace #3583 Water 94300 computer. desktop 2,200.00 1 .562.62 637.38 replace #3073 Water 94300 computer - desktop 2,200.00 1 .562.62 637.38 Enhancement#1 new well tech Water 96111 WaterTower Upgrade 89,672.94 42.602.19 47,270.75 carryforward Water 96131 Well #10 landscape 23,237.50 19,310.00 3,927.50 carryforward Water 96133 Well #22 441.00 (44100) no carryforward overbudget from 02 Water 96140 Waterline Extensions 600,000.00 8,489.66 591,510.34 Enhancement #7 Water 96147 Waterline Extensions 276,348.61 9,480.08 266.868.53 carryforward Water 96148 Well #23 45,537.18 997.89 44,539.29 carryforward Water 96149 Well #24 103,018.99 80,000.00 8,956.42 174.062.57 Enhancement #2 Water 96150 Well #25 199,959.00 300,000.00 4,102.90 495.856.10 Enhancement #4 Water 96157 Well #26 350,000.00 350.000.00 Enhancement #3 Water 96158 Well #27 200,000.00 200.000.00 Enhancement #9 Water 96999 carryforward 686,524.78 Water excess carryforward WWTP 96999 carryforward 1,115,595.00 WWTP excess carryforward WWTP 93505 Sewerline extensions 1,010.861.34 359,290.19 651.571.15 carryforward WWTP 94100 Kawasaki Mule for WWTP 6.000.00 5,683.35 316.65 Enhancement #1 WWTP 94200 desk,chair new Siosolids office 2,000.00 2,000.00 Enhancement #1 WWTP 94200 desk,chair new WWTP office 2,000.00 2,372.37 (372.37} Enhancement #1 WWTP 94300 computer - desktop 2.200.00 1,394.00 806.00 Enhancement #1 WWTP 94300 computer - desktop 2.200.00 1,360.85 839.15 Enhancement #1 WWTP 94400 E.coli waterbath equip 2.000.00 2,000.00 Enhancement #1 WWTP 94400 Effluent Sampler 5.500.00 5,500.00 replace #3671 WWTP 94400 Gantry Crane portable 3.000.00 3,185.07 (18507) Enhancement #1 WWTP 94400 Infrared Moisture Analyzers for Lab 3,200.00 2,060.00 1,140.00 Enhancement #1 WWTP 94400 Isca portable sampler 5.000.00 4,542.00 458.00 replace #10373 WWTP 94400 Isca portable sampler 5.000.00 5,000.00 Enhancement #1 WWTP 94400 Line Locator for collections 2,000.00 2,774.93 (774.93) Enhancement #1 WWTP 94400 Microfilm Reader 2,000.00 2,000.00 Enhancement #1 WWTP 94400 Sampling/Testing equip for Pretreatment 19,500.00 19,500.00 Enhancement #1 WWTP 94400 Diesel Tank 11,957.60 14,910.00 (2,952.40) carryforward WWTP 94600 phone system 15,000.00 1,882.42 13,117.58 Enhancement #6 WWTP 96109 UV/5mile Outfall 260,031.71 4,781,00 255,250.71 WWTP 96141 WWTP Generator #3 25,443.53 25,443.53 WWTP 96142 South Slough Sewer Ext 925,640.62 215,181.32 710,459.30 WWTP 96143 WWTP City water project 16,900.46 16,900.46 WWTP 96144 Ashford Lift Station upgrade 274.73 (274 73) flow monitoring WWTP 96145 WWTP NonPotable water projec 82,669.10 82,669.10 WWTP 96151 Predesign of WWTP projects 198,488.79 50,000.00 53,768.45 194,720.34 Enhancement #3 WWTP 96152 Boise River Outfall/Creek Crossi 69,893.64 250,000.00 935.82 318,957.82 Enhancement #4 WWTP 96154 Tertiary Filter By.pass 19,401.00 19,401.00 WWTP 96155 Thickener Project 427,242.21 450,000.00 26.067.54 851,174.67 Enhancement #2 WWTP 96159 Centrate Basin Construction 200,000.00 200,000.00 Enhancement #7 WWTP 96160 Digester Gas Line Modification 22,000.00 22,000.00 Enhancement #9 WWTP 96160 Methane Gas Alarm for Digester 5,000.00 5,000.00 Enhancement #9 WWTP 96162 BlckCat Trunkline/Lift pre design 400,000.00 400,000.00 Enhancement #11 enterprise addition for fund bal 1,087,419.00 1,087,419.00 budgeted revenues exceeded expenditu Enterprise TOTAL Capital for FY2003 5,588,624.00 4,175,549,00 851,143.09 7,110,910.13 I CITY of MERIDIAN FY2003 Budget to Actual Capital Outlay ENTERPRISE FUND YTD 02/28/2003 res 15 of 16 CITY OF MERIDIAN FY2003 POTENTIAL BUDGET AMENDMENTS as of February 28, 2003 ENTERPRISE FUND Fund Dept Debit Credit Descrip 60 WWTP $ 150,000 increase cost of DAFT construction (wastethickener) 60 WWTP $ 433,320 add!'1 funds needed for BlackCat & SouthSlough trunklines 60 WWTP $ 125,107 increase for Boise River Repair/Creek Crossing projects 60 $ 708,427 decrease 2003 excess funds that were to go to Fund Balance ENTERPRISE $ 708,427 $ 708,427 $ - ITransfer To (From) Fund Balance GENERAL FUND 01 FIRE $ 20,000 WAGES for early increase for three FF1's to FF2's 01 FIRE $ 20,408 $ 20,408 equipment for new firetruck #301 move money from operating to capital increase the contribution to the Capital Improvement Fund - building fund 50 BldQ $ 320,759 increase in fund balance exceeded budgeted amount 01 Other Gov $ 15,000 Ten Mile Exchange Study not budgeted for 01 FIRE $ 101,578 increase enhancements for the Rural share of 25% 01 FIRE $ 101,578 increase revenue from Rural Fire for their 26% share of 03 enhancements GENERAL FUND $ 477,745 $ 121,986 $ (355,759)1Transfer To (From) Fund Balance ITEMS UNDER CONSIDERATION I I I I TOTAL $ $ $0 I 16 of 16 March 21, 2003 AZ 02-024 MERIDIAN CITY COUNCIL MEETING APPLICANT CMD, Inc. March 25, 2003 ITEM NO. 3-F REQUEST Development Agreement - Request for annexation and zoning of 15.4 acres from RUT to R-8 zones for proposed Cobblefield Crossing Subdivision -- 4450 North Linder Road AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERI DIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETILERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTH ER: See attached Development Agreement yJ-/ tvrfl1 Contacted: Date: 3-~\'-"'o) Phone: . Is presented at public meetings shall become property of the City of Meridian. RECEIVED MAR 2 n 20')3 c.ty Of Meridian city Clerk Office DEVELOPMENT AGREEMENT PARTIES: 1. 2. 3. 4. City of Meridian Don and Linda Huffman, Owners Pacific Development, Inc., Owners CMD, Inc., Developer THIS DEVELOPMENT AGREEMENT (this "Agreement"), is made and entered into this 21 tip day of fvr...-. c.-J.... , 2003, by and between CITY OF MERIDIAN, a municipal corporation of the State ofldaho, hereafter called "CITY', and DON AND LINDA HUFFMAN, hereinafter called "OWNERS", whose address is 4035 MEADOW WOOD DR., MERIDIAN, IDAHO 83642, and PACIFIC DEVELOPMENT, INC., hereinafter called "OWNERS", whose address is 3101 W. CHAMPAGNE CT., EAGLE, IDAHO 83616, and CMD, INC., hereinafter called "DEVELOPER", whose address is 1661 SHORELINE DR. BOISE, IDAHO BOISE, IDAHO 83702. 1. RECITALS: 1.1 WHEREAS, "OWNERS" are the sole owners, in law and/or equity, of certain tract ofland in the County of Ada, State ofldaho, described in Exhibit A for each owner, which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the "Property"; and 1.2 WHEREAS, I.C. S 67-65 11 A, Idaho Code, provides that cities may, by ordinance, require or permit as a condition of re-zoning that the "Owners" or "Developer" make a written commitment concerning the use or development of the subject "Property"; and 1.3 WHEREAS, "City" has exercised its statutory authority by the enactment of Ordinance 11-15-12 and 11-16-4 A, which authorizes development agreements upon the annexation and/or re-zoning of land; and 1.4 WHEREAS, "Owners" and "Developer" have submitted an application for annexation and zoning of the "Property's" described in Exhibit A, and has requested a designation of (R-8) Medium Density Residential District, (Municipal Code of the City of Meridian); and DEVELOPMENT AGREEMENT (AZ-02-024) - 1 i " 1.5 WHEREAS, "Owners" and "Developer" made representations at the public hearings both before the Meridian Planning & Zoning Commission and before the Meridian City Council, as to how the subject "Property" will be developed and what improvements will be made; and 1.6 WHEREAS, record of the proceedings for the requested annexation and zoning designation of the subject "Property" held before the Planning & Zoning Commission, and subsequently before the City Council, include responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and received further testimony and comment; and 1.7 WHEREAS, City Council, the IlL'" day of re6r~~2003, has approved certain Findings of Fact and Conclusions otiaw and Decision and Order, set forth in Exhibit B, which are attached hereto and by this reference incorporated herein as if set forth in full, hereinafter referred to as (the "Findings"); and 1.8 WHEREAS, the Findings require the "Owners" and "Developer" to enter into a development agreement before the City Council takes final action on annexation and zoning designation; and 1.9 "OWNERS" and "DEVELOPER" deem it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and requests; and 1.9 WHEREAS, "City" requires the "Owners" and "Developer" to enter into a development agreement for the purpose of ensuring that the "Property" is developed and the subsequent use of the "Property" is in accordance with the terms and conditions ofthis development agreement, herein being established as a result of evidence received by the "City" in the proceedings for annexation and zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure annexation and zoning designation is in accordance with the amended Comprehensive Plan of the City of Meridian adopted August 6, 2003, Resolution No. 02-382, and the DEVELOPMENT AGREEMENT (AZ-02-024) - 2 j Zoning and Development Ordinances codified in Meridian City Code Title 11 and Title 12. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words, terms, and phrases herein contained in this section shall be defined and interpreted as herein provided for, unless the clear context of the presentation of the same requires otherwise: 3.1 "CITY": means and refers to the City of Meridian, a party to this Agreement, which is a municipal Corporation and government subdivision ofthe state ofIdaho, organized and existing by virtue oflaw of the State ofldaho, whose address is 33 East Idaho Avenue, Meridian, Idaho 83642. 3.2 "OWNERS": means and refers to Don and Linda Huffinan, whose address is 4035 Meadow Wood Dr., Meridian, Idaho 83642, and Pacific Development, Inc., whose address is 3101 W. Champagne Ct., Eagle, Idaho 83616, the parties developing said "Property" and shall include any subsequent owner(s)/developer(s) ofthe "Property". 3.3 "DEVELOPER": means and refers to CMD, Inc., whose address is 1661 Shoreline Drive, Ste. 200, Boise, Idaho 83702, the party developing said "Property" and shall include any subsequent owner(s)/developer(s) of the "Property". 3.4 "PROPERTY": means and refers to that certain parcel(s) of "Property" located in the County of Ada, City of Meridian as described in Exhibit A describing the parcels to be annexed and zoned R-8 attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: DEVELOPMENT AGREEMENT (AZ-02-024) - 3 v 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under "City's" Zoning Ordinance codified at Meridian City Code Section 11-7-2 (D.) which are herein specified as follows: Construction and development of single-family detached and attached homes, with one existing single-family residence, thirteen (13) landscaped common lots, two (2) open space/park lots with six (6) workout center features in the open space lot south of McMillan Road and a swimming pool, (73 building lots and 15 other lots). 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. DEVELOPMENT IN CONDITIONAL USE: "Owners" and "Developer" have submitted to "City" an application for conditional use permit, and shall be required to obtain the "City's" approval thereof, in accordance to the City's Zoning & Development Ordinance criteria, therein, provided, prior to, and as a condition of, the commencement of construction of any buildings or improvements on the "Property" that require a conditional use permit. 6. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 6.A "Owners" and "Developer" shall develop the "Property" in accordance with the following special conditions: A. Adopt the Reconunendations of the Planning and Zoning and Engineering staff as follows: 1. Remove any existing domestic wells and/or septic systems within this project from their domestic service, per City Ordinance Section 5-7-517, when services are available from the City of Meridian. Wells may be used for non- domestic purposes such as landscape irrigation. B. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. Dedicate 48-feet of right-of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of-way purchase and sale agreement and deed must be completed and DEVELOPMENT AGREEMENT (AZ-02-024) - 4 I signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way ifthe owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #195). OR Dedicate 38-feet of right-of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of-way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #195). 2. Construct a 5-foot concrete sidewalk located 2-feet within the right-of- way (if the dedicated right-of-way is 48-feet from centerline) or if the sidewalk is outside of the right-of-way, place the sidewalk within an easement. 3. Construct the main entrance, Cobblefield Drive, to intersect Linder Road approximately 140-feet north of the south property line, as proposed. 4. Construct all of the internal roadways as 36-foot street section with curb, gutter and 5-foot concrete sidewalk within 50-feet of right-of-way, as proposed. 5. Construct a stub street to extend to the south property line approximately 1,000-feet east of Linder Road, as proposed. Install a sign at the terminus of the roadway stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE". DEVELOPMENT AGREEMENT (AZ-02-024) . 5 6. Construct a stub street to extend to the north property line approximately 1 ,340-feet east of Linder Road, as proposed. Install a sign at the terminus of the roadway stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE". 7. Dedicate a "temporary stub street" to the District in the fonn of an easement. The "temporary stub street" will be a 50-foot easement located within the 50-foot flag approximately 760-feet north of the south property line and will extend from the east property line to the west property line. This easement may become a right-of-way in the future (at the sole discretion of the District) at no cost to the District and the costs associated with the construction of the street will be paid by the owner/developer and placed within a Public Right's-of-Way Road Trust deposit. If the 50-foot easement is not utilized to construct a stub street within five years from the date ofthe signed final plat, the easement and the road trust deposit will expire and revert back to the Owner/developer. 8. Construct two knuckles with islands within the subdivision, as proposed. Construct the islands within the knuckles to provide a minimum of 4-feet in width with a minimum area of 100-square feet and provide a minimum of a 29-foot street section for the roadway around the traffic island. 9. Any proposed landscape islands/medians within the public right-of-way indicated by this plat shall be owned and maintained by a homeowners association. Notes of this are required on the final plat. 10. Provide a minimum of21-feet measured from back of curb to back of curb on either side of a proposed island or median. 11. Enter into a development agreement regarding the location, costs and terms associated with the "temporary stub street". 12. Other than the access that has been approved with this application, direct lot access to Linder Road and McMillan Road is prohibited. 13. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside ofthe right-of- way. DEVELOPMENT AGREEMENT (AZ-02-024) - 6 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact Construction Services at 387-6280 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State ofIdaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #195, also known as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. Existing utilities damaged by the applicant shall be repaired by the applicant at no cost to ACHD. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to DEVELOPMENT AGREEMENT (AZ-02-024) - 7 obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. C. Adopt the Recommendations of the Meridian Fire Department as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for a duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A 2. Acceptance ofthe water supply for fire protection will be by the Meridian Water Department. 3. Final Approval ofthe fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius of28' inside and 48' outside. 6. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 7. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 8. A minimum of two points of access will be required for any portion of the project, which serves more than 50 homes. It is recommended that a stub street be extended to the East between Lots 16-18 on Block 3, to provide a second point of access to the project. UFC 902.2.1 Revised plans that have been submitted indicate a connection on the East end ofthe project. DEVELOPMENT AGREEMENT (AZ-02-024) - 8 9. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. Lots 8, 9, 10, 11, 12, 13, 14, 15 on Block 4 shall be posted "No Parking Fire Lane". UFC 902.2 10. Building setbacks shall be per the Building Code for one and two story construction. 11. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. The lots adjacent to the knuckles on Blocks 6, 7, 8 & 9 shall be posted "No Parking Fire Lane". UFC 902.2 D. Adopt the action of the City Council taken at their January 21, 2003 meeting as follows; 1. Based upon the testimony at the City Council meeting on January 21, 2003, and the widely recognized need for infrastructure improvements sooner, rather than later, especially as it respects large developments, the Owner/Deve10per, as a condition of annexation and zoning, shall participate in the negotiations with Ada County Highway District, and shall become a party to any eventual agreements worked out by the developer/ ACHD Group. Therefore, as a condition of annexation, and as a condition of the Development Agreement, Applicant shall participate in any road infrastructure agreements negotiated with ACHD and shall faithfully perform the terms of such agreement or agreements. 2. For clarification, the stub streets shall remain as they are, but as the Applicant develops Cobblefield n, the Applicant shall be required to work with Brian English on where the stub street will be located on the English property. Additionally, Brian English and Tanya Converse are encouraged to work together to create a stub street that enables both of the properties to have access off of Linder. 3. For clarification, so that the fencing matches the subdivision to the south, fencing along Linder Road shall be vinyl. Additionally, the remaining fencing maybe cedar and shall require to be hot wired because of the horses on the adj acent property, if such is necessary to keep the horses from destroying the fence. DEVELOPMENT AGREEMENT (AZ-02.024) - 9 4. The Applicant, through public testimony during the January 21, 2003 meeting, stated that the existing irrigation rights of the adjacent property owners shall not be interfered with, and the irrigation shall remain as it presently exists. 7. COMPLIANCE PERIOD/ CONSENT TO REZONE: This Agreement and the commitments contained herein shall be terminated, and the zoning designation reversed, upon a default of the "Owners" and "Developer" or "Owners" and "Developer's" heirs, successors, assigns, to comply with Section 6 entitled "Conditions Governing Development" of subject "Property" of this agreement within two years of the date this Agreement is effective, and after the "City" has complied with the notice and hearing procedures as outlined in I.e. S 67-6509, or any subsequent amendments or recodifications thereof. 8. CONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: "Owners" and "Developer" consent upon default to the de-annexation and/or a reversal of the zoning designation of the "Property" subject to and conditioned upon the following conditions precedent to-wit: 8.1 That the "City" provide written notice of any failure to comply with this Agreement to "Owners" and "Developer" and ifthe "Owners" and "Developer" fails to cure such failure within six (6) months of such notice. 9. INSPECTION: "Owners" and "Developer" shall, immediately upon completion of any portion or the entirety of said development of the "Property" as required by this agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions ofthis Development Agreement and all other ordinances of the "City" that apply to said Development. 10. DEFAULT: 10.1 In the event "Owners" and "Developer", "Owners" and "Developer's" heirs, successors, assigns, or subsequent owners of the "Property" or any other person acquiring an interest in the "Property", fail to faithfully comply with all of the terms and conditions included in this Agreement in connection with the DEVELOPMENT AGREEMENT (AZ-02-024) -10 "Property", this Agreement may be modified or terminated by the "City" upon compliance with the requirements of the Zoning Ordinance. 10.2 A waiver by "City" of any default by "Owners" and "Developer" of anyone or more of the covenants or conditions hereof shall apply solely to the breach and breaches waived and shall not bar any other rights or remedies of "City" or apply to any subsequent breach of any such or other covenants and conditions. 11. REQUIREMENT FOR RECORDATION: "City" shall record either a memorandum of this Agreement or this Agreement, including all of the Exhibits, at "Owners" and "Developer's" cost, and submit proof of such recording to "Owners" and "Developer", prior to the third reading ofthe Meridian Zoning Ordinance in connection with the annexation and zoning of the "Property" by the eity CounciL If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the "Property" contemplated hereby, the "City" shall execute and record an appropriate instrument of release of this Agreement. 12. ZONING: "City" shall, following recordation of the duly approved Agreement, enact a valid and binding ordinance zoning the "Property" as specified herein. 13. REMEDIES: This Agreement shall be enforceable in any court of competent jurisdiction by either "City" or "Owners" and "Developer", or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance ofthe covenants, agreements, conditions, and obligations contained herein. 13.1 In the event of a material breach of this Agreement, the parties agree that "City" and "Owners" and "Developer" shall have thirty (30) days after delivery of notice of said breach to correct the same prior to the non-breaching party's seeking of any remedy provided for herein; provided, however, that in the case of any such default which cannot with diligence be cured within such thirty (30) day period, if the defaulting party shall commence to cure the same within such thirty (30) day period and thereafter shall prosecute the curing of same with diligence and continuity, then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. DEVELOPMENT AGREEMENT (AZ-02-024) - 11 13.2 In the event the performance of any covenant to be performed hereunder by either "Owner" and "Developer" or "City" is delayed for causes which are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience, strikes or similar causes, the time for such performance shall be extended by the amount of time of such delay. 14. SURETY OF PERFORMANCE: The "City" may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds, as allowed under Meridian eity Code S 12-5-3, to insure that installation of the improvements, which the "Owners" and "Developer" agrees to provide, if required by the "ci ty". 15. CERTIFICATE OF OCCUPANCY: The "Owners" and "Developer" agree that no eertificates of Occupancy will be issued until all improvements are completed, unless the "City" and "Owners" and "Developer" have entered into an addendum agreement stating when the improvements will be completed in a phased developed; and in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed, and accepted by the "City". 16. ABIDE BY ALL CITY ORDINANCES: That "Owners" and "Developer" agrees to abide by all ordinances ofthe eity of Meridian and the "Property" shall be subject to de-annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances ofthe eity of Meridian. 17. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: OWNERS: c/o City Engineer City of Meridian 33 E. Idaho Ave. Meridian, ill 83642 DON and LINDA HUFFMAN 4035 Meadow Wood Dr. Meridian, Idaho 83642 PACIFIC DEVELOPMENT, INC. DEVELOPMENT AGREEMENT (AZ-02-024) - 12 3101 W. Champagne Ct. Eagle, Idaho 83616 with copy to: DEVELOPER: City Clerk City of Meridian 33 E. Idaho Ave. Meridian, ill 83642 CMD. INC. Douglas Campbell 1661 Shoreline Dr., Suite 200 Boise, Idaho 83702 17.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 18. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a eourt of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 19. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. 20. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit ofthe parties' respective heirs, successors, assigns and personal representatives, including "City's" corporate authorities and their successors in office. This Agreement shall be binding on the "Owners" of the "Property", each subsequent owner and any other person acquiring an interest in the "Property". Nothing herein shall in any way prevent sale or alienation ofthe "Property", or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefitted and bound by the conditions and restrictions herein expressed. "City" agrees, upon written request of "Owners" and "Developer", to execute appropriate and recordable evidence of termination of this Agreement if "City", in its sole and reasonable discretion, had determined that "Owners" and "Developer" has fully performed its obligations under this Agreement. DEVELOPMENT AGREEMENT (AZ-02-024) -13 21. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 22. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements, condition and understandings between "Owners" and "Developer" and "City" relative to the subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between "Owners" and "Developer" and "eity", other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to "City", to a duly adopted ordinance or resolution of "City". 22.1 No condition governing the uses and/or conditions governing development of the subject "Property" herein provided for can be modified or amended without the approval of the City Council after the "eity" has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 23. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the date the Meridian eity Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the "Property" and execution of the Mayor and City Clerk. DEVELOPMENT AGREEMENT (AZ.02.024) -14 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and Made it effective as hereinabove provided. OWNERSIHUFFMAN : BY: ~~ I~ Lind Huffinan OWNERS/PACIFIC DEVELOPMENT, INC.: Attest: BY:~S~ ~9uJJ DEVELOPMENT AGREEMENT (AZ-02-024) - 15 DEVELOPER: CMD, INC. BY; Douglas Campb Attest: BY: CZt:) t:J. CITY OF MERIDIAN BY J~;:' MA YO~~.)M;{l?,?,~T D. eORRIE \\\\\ Of ~l"'::P-1 'It;/, \" ,f ~ ll{:! 't. Attest: " ~"' '-'4 ',:,. !" Ct 00f'P~~l'. '.IJ.;';'S .-:: .';,.,~ .to ~ ,:. "" -::. . - dle?t.~R-~"-'7' 9--. { ~ SEAL"., : I, :. ~ G'/...... ,,~- 0 ~ eITY CLERK ~ '6 ~.:ij'" 15\ ' ~ ...:::-.... "'-:-i' ,'AI OOl '1 'f; "?- . ,/ ., )" r- " 4Ii". ('-c) ~ ...\\\\,\.... } if;, .' .' ; : ~ ~ l, \' DEVELOPMENT AGREEMENT (AZ-02-024) - 16 STATE OF IDAHO ) : ss: COUNTY OF ADA ) 1'5 t. day of ~aJ1 c.h me, a Notary Public, personally appeared DON HUFFMAN and LINDA H FMAN, husband and wife, known or identified to me to be the persons who executed the instrument and acknowledged to me that they executed the same. , in the year 2003, before (SEAL) "tt tt """"'1 ~.....,.. \\".. DA, l-> I"" ,,~.. <\. \. S ........... j'...r #'... iii- o. 0.__ ~.o .. ~ ! l ~OTAl()--.i i - .. ... : * : ....... : * : ... C .. · -- . . .. ': .0 PUBt.\ .. = \ if' 00. .... Q ! ...;... .. .'l..' .. "" ""'1' .......,.. ~..... ...... "'" S OF \'0 .......... I",.............. . ~~ Ca.otP Notary PUbl~,I~~ p Residing at: am..... 1 U Commission expires:nA "10 -0'1 STATE OF IDAHO ) :ss COUNTY OF ADA ) , in the year a Notary Public, personally appeared a to me to be the {i~ and of P ACIFIe DEVELOPMENT, We., and the persons who executed the instrument and acknowledged to me that they having executed the same on behalf of said corporation. ......,'''.'''",~ ....,.. ~^ D A l-'" "##... ...... i\,\.S ......... I'.p "" I ... ..\ i l ~OTA~}-- : - . ... : * : -.- : * 5 (~Aa~ PtrBt..\C l i \~... ."01 .. ;.. .. .">.:' .. "'to <11' ........ ~'\.~ ...... "'" 'l! 0 F \'0 ",.... ',,'.............. ~~ OwolD Notary Public for Idaho 1> Residing atIlliJti dthrr\.. 1 J eommission expires:oB" \0" 0'1 DEVELOPMENT AGREEMENT (AZ-OI-003)-17 ST ATE OF IDAHO ) :ss COUNTY OF ADA ) On this ~ day of Innhl'h , in the year 2003, before me, Jtl.o ~.cL a Notary Public, personally appeared DOUGLAS CAMPBELL and - , known or identified to me to be the and e C 0 of CMD, INC., and the persons who executed the instrument and acknowledged to me that they having executed the same on behalf of said corporation. "",""",. ~" ."<< ,....~\.S~A n... ~ ~#.\ ' .~ ....... V ~ .. I l\OTAJl}o (SE,-)* ..... * : ~tlBt..\C i fP. I ".;'0 Oc<li '" "1)'>, .... ~!II'" roo",."" li 0 F ID ~ ~~~~..", I'.".......",' . ,,~ [Xu, tfJ Notary Public for Iqaho 4 i t'\ Residing at:_'(Y'\tn ttltO.r>L \ ~..v Commission expires: oB- 10.0'1 STATEOFIDAHO ) :ss County of Ada ) On this :2.5.J.h day of f1'Ia,rc.k , in the year 2003, before me, a Notary Public, personally appeared Robert D. eOITie and William G. Berg,.:Jr. know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and aclmowledged to me that such City executed the same. (SEAL) ".".. u.. "r", ",,,~"'~\CE L. S "'" ... "-,.. .......... +.,1: ..~ ,:;... ..:.A, ..... . ~~ ! .. ~OT A.~ ... ; : * : ~:: ~ ...... .. :: ... . * : : · /:J ... ;. fA ... ClBLlC J i -:. ;,>. .. "F... :< '.0...., "'/)> .......... ~O 1'1>.... "",f 0 F Ii> ~,~........ "''''..u...., .~ ta Public for Idaho e '(ling at tYjfriditX.11 Commission expires: /)L//.:tO/07 / DEVELOPMENT AGREEMENT (AZ-OI-003) - 18 EXHIBIT A Legal Description Of Property A parcel of land located within the Northwest Yi of Section 36, Township 4 North, Range I West, B.M., Ada County, Idaho. Being further described as follows; Beginning at a point on the west line of the northwest 14 of section 36, Township 4 North, Range 1 West, BM from which the Northwest corner of said section bears North 00014'41" East, a distance of992.70 feet; thence leaving said section line, South 89026'20" East a distance of 639.88 feet; thence North 26008' 40" East a distance of 352.99 feet; thence South 89026'20" East a distance of 497.21 feet; thence North 00006' 40" East, to a point on the North line of said Northwest 'l'4, a distance of 673.66 feet; thence continuing along said section line, South 89024 '35" East a distance of 51.57 feet; thence leaving said section line, South 00014'40" West a distance of 1318.40 feet; thence North 89026'20" West to a point on the aforementioned west section line, a distance of 1341.28 feet; thence continuing along said section line, North 00014'37" East a distance of 326.39 feet to THE POINT OF BEGINNING. Said parcel contains an area 0 f approximately 15.39 acres. BASIS OF BEARINGS: The Record of Survey For Lester Updike, filed in the office ofthe Ada County Recorder on September 22, 1993 as Instrument #9378386 taking the west line of the Northwest 'l'4 as N 00014'41" E DEVELOPMENT AGREEMENT (AZ-OI-003) - 19 EXHIBIT B Findin2s of Fact and Conclusions of Law/Conditions of Approval DEVELOPMENT AGREEMENT (AZ-OI-003) - 20 BEFORE THE MERIDIAN CITY COUNCIL ) ) ) ) ) ) ) ) ) ) ) The above entitled annexation and zoning application having come on for public hearing IN THE MATTER OF THE APPLICATION FOR ANNEXATION AND ZONING OF 15.4 ACRES FOR PROPOSED COBBLEFIELD CROSSING SUBDIVISIONt LOCATED AT 4450 N. LINDER ROAD, MERIDIAN, IDAHO C;Ml), INC.t APPLICANT C/C 01-21-03 Case No. AZ.02~024 FINDINGS OF FACT AND CONCLUSIONS OF LAW AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING on January 21,2003, at the hour of7:00 p.m., and David McKinnon Planner IT for the Plamring and Zoning Department, Brad Watson of the Public Works Departmentt Rod Ralphs, Tanya Converse, and Brian English, appeared and testified, and the City Council having duly considered the evidence and the record in this matter therefore makes the following Findings of Fact and Conclusions of Law, and Decision and Order: FINDINGS OF FACT 1, There has been compliance with all notice and hearing requirements set forth in Idaho Code 99 67-6509 and 67~6511, and Meridian City Code 99 11-15-5 and 11-16-1. 2. The City Council takes judicial notice of its zoning, subdivision and development ordinances codified at Titles 11 and 12, Meridian City Code, and all current zoning maps thereof, FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 1 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDNISION (AZ-02-024) and the Amended Comprehensive Plan of the City of Meridian adop~ed August 6, 2002, Resolution No _ 02-382, and maps and the ordinance Establishing the Impact Area BOlmdary. 3. The property whi<;h is the subject of the application for annexation and zoning is described in the application, is approximately 15.4 acres in size and is located at 4450 N. Linder Road, Meridian, all within the Area of Impact of the City of Meridian and the Meridian Urban Service Planning Area as defined in the Meridian Comprehensive Plan. 4. The owners of record of the subject property are Frank Fisher, 4450 N. Linder Road, Meridian and Don Huffinan, 4035 Meadowwood, Meridian. Applicant is CMD, Inc., 1661 Shoreline Drive, Ste. 200, Boise, Idaho 83702. 5. The property is presently zoned RUT (Ada County), and consists of vacant land. 6. The Applicant requests the property be zoned as R-8. 7. The subject property is bordered to the north by rural residential properties (5 ~acre parcels), to the south by Baldwin Park Subdivision (R-8), to the east by a~culturalland, and to the west by Bridgetower Crossing Subdivision (office uses). 8. The Applicant proposed to develop the subject property in the following manner: single-family detached and attached homes, with one existing single-family residence, thirteen (13) landscaped common lots, two (2) open space/park lots with six (6) workout center features in the open space lot south of McMillan Road and a swimming pool. 9. The Applicant requests zoning of the subject real property as R-8, which is consistent with the Meridian Comprehensive Plan Generalized Land Use Map which designates the. subject property as Low Density Residential, or Medium Density Residential, in accordance with note number two (2) on the Land Use Map (allowing for an increase in density without a FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 2 AND DECIS[ON AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ-02-024) Comprehensive Plan Amendment). 10. There are no significant orscenic features of maj or importance that affect the consideration of this application. 11. The City Council recognizes the concerns of Brian English expressed in his letter dated November 18, 2002. 12. Giving due consideration to the comments received from the governmental subdivisions providing services in the City of Meridian plarming jurisdiction, public facilities and services required by the proposed development will not impose expense upon the public if the following conditions of devel<?pment are imposed: A. Adopt the Recommendations ofthe Planning and Zoning and Engineering staff as follows: Annexation & Zoning Comments 1. Remove any existing domestic wells and/or septic systems within this project from their domestic service, per City Ordinance Section 5-7-517~ when services are available from the City of Meridian. Wells may be used for non~domestic purposes such as landscape irrigation. 2. A Development Agreement shall be entered into between the City of Meridian and the Applicant as part of the Annexation application. The Development Agreement shall outline any special conditions placed upon the Preliminary Plat application, including the maximum allowable density. B. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. Dedicate 48-feet of right-of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of~ way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building pennit.(or other required permits), FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 3 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ-02-024) whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of~way dedicated which is an addition to existing ACHD right-of-w?1Y if the owner submits a letter of application to the impact fee administrator prior to breaking gronnd, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #195). OR Dedicate 38- feet of right-of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of- way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the fmal plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #195). 2. Construct a 5-foot concrete sidewalk located 2~feet within the right-of- way (if the dedicated right-of-way is 48-feet from centerline) or if the sidewalk is outside of the right-of-way, place the sidewalk within an easement. 3. Construct the main entrance, Cobblefield Drive, to intersect Linder Road approximately l40-feet north of the south property line, as proposed. 4. Construct all of the internal roadways as 36-foot street section with curb, gutter and 5-foot concrete sidewalk within 50-feet of right-of-way, as proposed. 5. Construct a stub street to extend to the south property line approximately l,OOO-feet east of Under Road, as proposed. Install a sign at the terminus of the roadway stating that, IlTHIS ROAD WILL BE EXTENDED IN THE FUTUREIt. 6. Construct a stub street to extend to the north property line approximately 1,340-feet east of Linder Road, as proposed. Install a sign at the terminus of the roadway stating that, llTHIS ROAD WilL BE EXTENDED IN THE FUTURE", FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 4 AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ~02-024) 7. Dedicate a "temporary stub street" to the District in the form of an easement The 'ltemporary stub street" will be a 50-foot easement located within the 50-foot flag approximately 760-feet north of the south property line and will extend from the east property line to the west property line. This easement may become a right-of-way in the future (at the sole discretion of the District) at no cost to the District and the costs associated with the construction of the street will be paid by the owner/developer and placed within a Public Right's-of- Way Road Trust deposit. lithe 50-foot easement is not utilized to construct a stub street within five years from the date of the signed final plat, the easement and the road trust deposit will expire and revert back to the Owner/developer. 8. Construct two knuckles with islands within the subdivision, as proposed. Construct the islands within the knuckles to provide a minimum of 4-feet in width with a minimum area of IOO-square feet and provide a minimum of a 29-foot street section for the roadway around the traffic island. 9. Any proposed landscape islands/medians within the public right-of-way indicated by this plat shall be owned and maintained by a homeowners association. Notes of this are required on the final plat. 10. Provide a minimum of 21- feet measured from back of curb to back of curb on either side of a proposed island or median. 11. Enter into a development agreement regarding the location, costs and terms associated with the "temporary stub street". 12. Other than the access that has been approved with this application, direct . lot access to Linder Road and McMillan Road is prohibited. 13. Comply with all Standard Conditions of Approval. Standard Conditions of Approval . 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 5 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (Az..02-024) 4. 5. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact Construction Services at 387- 6280 (with file numbers) for details. . All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State ofIdaho shall prepare and certify all improvement plans. 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #195, also knovm as Ada County Highway District Road Impact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the . right-of-way. Existing utilities damaged by the applicant shall be repaired by the applicant at no cost to ACHD. The applicant shall be required to call DIGLINE (1-800-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 11. Any change by the applicant in the planned use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans. or other regulatory and legal -restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 6 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIViSION (AZ-02-024) legal relief is granted pursuant to the law in effect at the time the change in use is sought C. Adopt the Recommendations of the Meridian Fire Department as follows: 1. One and two. family dwellings will require a fire-flow of 1,000 gallons per minute available for a duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' aPart. 1997 UFC Appendix ill-A 2, Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius of28' inside and 48' outside. 6. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 7. Operational fire hydrants and temporary or pennanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 8. A minimum of two points of access will be required for any Portion of the project, which serves more than 50 homes. It is recommended that a stub street be extended to the East between Lots 16-18 on Block 3, to provide a second point of access to the project. UFC 902.2.1 Revised plans that have been submitted indicate a connection on the East end of the project. 9. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, wWch is 20' wide. Lots 8, 9, 10, 11, 12, 13,14, 15 on Block 4 shall be posted "No Parking Fire Lane". UFe 902.2 10. Building setbacks shall be per the Building Code for one and two story construction. 11. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. The lots adjacent to the knuckles on Blocks 6, 7, 8 & 9 shall be posted "No Parking Fire Lane". UFC 902.2 FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 7 AND DECISION AND ORDER GRANTI:N"G APPLICATION FOR ANNEXA nON AND ZONlNG COBBLEFIELD CROSSING SUBDIVISION (Az..02-024) D. Adopt the action of the City Council taken at their January 21.,2003 meeting as follows: 1. Based upon the testimony at the City Council meeting on January 21, 2003, and the widely recognized need for infrastructure improvements sooner, rather than later, especially as it respects large developments, the OwnerlDeveloper, as a condition of annexation and zoning, shall participate in the negotiations with Ada County Highway District, and shall become a party to any eventual agreements worked out by the developer/ ACHD Group. . Therefore, as a condition of annexation, and as a condition of the Development Agreement, Applicant shall participate in any road infrastructure agreements negotiated with ACHD and shall faithfully perform the terms of such agreement or agreements. 2. For clarification, the stub streets shall remain as they are, but as the Applicant develops Cobblefield II, the Applicant shall be required to work closely with Brian English on where the stub street will be located on the English property. Additionally, Brian English and Tanya Converse are encouraged to work together to create a stub street that enables both of the properties to have access off of Linder. I 3. For clarification, so that the fencing matches the subdivision to the south. fencing along Linder Road shall be vinyL Additionally, the remaining fencing may be cedar and shall require to be hot wired because of the horses on the adjacent property, if such is necessary to keep the horses from destroying the fence. 4. The Applicant, through public testimony during the January 21,2003 meeting, stated that the existing irrigation rights of the adjacent property owners shall not be interfered with, and the irrigation shall remain as it presently exists. 13. lt is fOWld that the requested zoning designation, R-8, is harmonious with and in accordance with the effective Comprehensive Plan ('02) and Future Land Use Map, which designates the land to be "Low Density Residential." While the proposed 5+ dwelling units per acre density is not allowed under the "Low Density" designation, the Comprehensive Plan does allow a density upgrade to "Medium" without a formal Comp Plan amendment. 14. It is not anticipated that the applicant intends to rezone the subject property in the future. FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 8 AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXA nON AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ-02.024) 15. It is found that the proposed single family residential subdivision will be allowed within the requested Rw8 zone, (if accompanied with an approved Conditional Use Permit for a Planned Development). 16. It is found t4at the land to the south is being developed in a manner similar to the proposed subdivision. It is also found that the requested zoning designation of Rw8 is harmonious with the recently approved adjacent development (Baldwin Park), also zoned R-8, and may be rezoned in the requested manner. Additionally~ the annexation and preliminary plat approval of Bridgetower Crossing Subdivision inunediately to the west signifies a change in the area that would support the proposed use. AeHD has reviewed the adjacent street capacity and has approved the proposed subdivision (with conditions). 17. It is found that the proposed use (single family residential) will not change the existing or intended character of the area, which is low to mediwn density residential. 18. It is not anticipated that the proposed residential uses will be hazardous or disturbing to future or existing neighbors, as long as fencing an~ other recommended conditions are exercised. 19. It is found that the property to be annexed will be served adequately by all essential public facilities and services. Applicant shall be required to extend water and sanitary sewer mains to and through the proposed development, thereby making them available to the adjacent properties. Review of the ACHD, Police and Fire Department's comments concerning this subdivision will provide further information regarding public services. 20. It is found that there will not be excessive additional requirements at public cost and that the annexation and zoning will not be detrimental to the community's economic welfare. 21. It is found that the proposed subdivision will not create excessive traffic, noise or FlNDIN"GS OF FACT AND CONCLUSIONS OF LAW - Page 9 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDNISION (AZ-02-024) other nuisances that would be detrimental to the general welfare of the surrounding area. The fact is also that traffic and noise will increase with the approval of this subdivision; however staff does not feel that the amount generated will be detrimental to the public welfare of the city. 22. It is found that the subdivision's vehicular approaches off ofN. Linder Road will create new interference with the existing traffic on aforementioned roads, however staff does not believe that the subdivision entrances will cause significant interference on the surrounding public streets. Review ACHD comments concerning vehicular approaches and traffic generation. 23. It is found that no natural or scenic features of major importance will be lost or damaged by approving the annexation and re-zone. Any existing trees ,larger than 4" caliper that are removed shall be mitigated for, per the Landscape Ordinance. 24. It is found that the annexation of this property would be in the best interest of the City. 25. It is found that if the developer pays for the requested improvements and complies with the conditions set forth in these Findings of Fact No. 12, and all sub-parts, the economic welfare of the City and its residents and tax and rate payers will be protected. a condition of annexation and zoning designation. 26. It is also found that the development considerations as referenced in Finding No. 12 are reasonable to require and must be taken into accoun1.c in order to assure the proposed development is designed, constructed, operated and maintained in a manner which is harmonious and appropriate in appearance with the existing, or intended character of the general vicinity. in order to assure that the proposed use will Dot change the essential character of the affected FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 10 AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ-02-024) vicinity and will insure that the proposed uses will not be hazardous or disturbing to the existing, or future neighboring uses, particularly considering the impact of proposed development on potential to produce excessive traffic, noise, smoke, fumes, glare and odors. CONCLUSIONS OF LAW 1. The City of Meridian has authority te).annex real property upon written request for annexation and the real property being contiguous or adjacent to city boundaries and that said property lies within the area of city impact as provided by Idaho Code Section 50-222. The Meridian City Code 9 11-16 provides the City may annex real property that is within the Meridian Urban Service Planning Area as set forth in the City's Comprehensive Plan. 2. . The Council may take judicial notice of government ordinances, and policies, and of actual conditions existing within the City and State. 3. The City of Meridian has exercised its authority and responsibility as provided by "Local Land Use Planning Act of 1975'\ codified at Chapter 65, Title 67, Idaho Code by the adoption of the Amended Comprehensive Plan City of Meridian adopted August 6, 2002, Resolution No. 02-382. 4. The following are found to be pertinent provisions of the City of Meridian Comprehensive Plan and are applicable to this Application: Goals 1 through 10, inclusive. 5. . The zoning of Medium Density Residential (R~8) is defined in the Zoning Ordinance at 9 11-7-2 D as follows: (R-8) Medium Densitv Residential District: The purpose of the R-8 District is to permit the establishment of single- and two-family dwellings at a density not exceeding eight (8) dwelling units per acre. This District delineates those areas where such development has or FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 11 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING sUBDrvrsION (AZ~02-024) is likely to occur in accord with the Comprehensive Plan of the City and is also designed to pennit the conversion of large homes into tow-family dwellings in well-established neighborhoods of comparable land use, Connection to the Municipal water and sewer systems of the City is required. 6. Since the annexation and zoning of land is a legislative function, the City has authority to place conditions upon the annexation ofland. See Burt vs. The City ofIdaho Falls, 105 Idaho 65, 665 P2d 1075 (1983). 7. The development of the annexed land, if annexed, shall meet and comply with the Ordinances of the City of Meridian including, but not limited to: Section 12-2-4 which pertains to development time schedules and requirements; Section 12-4-13~ which pertains to the piping of ditches; and Section 12-5-2 N, which pertains to pressurized irrigation systems, and Zoning and Subdivision and Development Ordinance of the City of Meridian; . 8. Pursuant to Section 11-16-4 A of the Zoning and Development Ordinance the owner and/or developer shall enter into a Development Agreement, if such is required by the City. DECISION AND ORDER NOW, THEREFORE, BASED UPON THE ABOVE AND FOREGOING FINDINGS OF FACT AND CONCLUSIONS OF LA Wt the City Council does hereby Order and this does Order: 1. The applicant's request for annexation and zoning of approximately 15.4 acres to Medium Density Residential (R-8) is granted subject to the terms and conditions of this Order hereinafter stated. 2. The application is for annexation and zoning of 15.4 acres. The legal description shall be prepared by a Registered Land Surveyor, Licensed by the State ofIdaho, and shall conform FINDINGS OF FACT AND CONCLUSIONS OF LAW -Page 12 AND DECISION AND ORDER GRANTIN"G APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDMSION (AZ-02~024) to all the provisions of the City of Meridian Resolution No. 158. The legal description for annexation must place this parcel contiguous to the Corporate City Limits per Ordinance No. 686. 3. . Developer shall be required to met the conditions set forth and in the event the conditions herein are not met by the Developer that the property shall be subject to de-annexation, with the City of Meridian, which provides for the following conditions of development, to-wit: A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: Annexation & Zoning Comments 1, Remove any existing domestic wells and/or septic systems within this project from their domestic service, per City Ordinance Section 5-7-517, when services are available fro:q1 the City of Meridian. Wells may be used for non-domestic purposes such as landscape inigation. 2. A Development Agreement shall be entered into between the City of Meridian and the Applicant as part of the Annexation application. The Development Agreement shall outline any special conditions placed upon the Preliminary Plat applicatio~ including the maximum allowable density. B. Adopt the Recommendations of ACHD as follows: Site Specific Conditions of Approval 1. Dedicate 48-feet of right-of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of- way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the final plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs flISt. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee . administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance # 195). OR FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 13 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXA nON AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ-02-024) Dedicate 38-feet ofright~of-way from the centerline of Linder Road and McMillan Road abutting the parcel by means of a warranty deed. The right-of- way purchase and sale agreement and deed must be completed and signed by the applicant prior to scheduling the fmal plat for signature by the ACHD Commission or prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will be paid the fair market value of the right-of-way dedicated which is an addition to existing ACHD right-of-way if the owner submits a letter of application to the impact fee administrator prior to breaking ground, in accordance with the ACHD Ordinance in effect at that time (currently Ordinance #195). 2. Construct a 5-foot concrete sidewalk located 2-feet within the right-of- way (if the dedicated right-of-way is 48-feet from centerline) or if the sidewalk is outside of the right-of-way, place the sidewalk within an easement. 3. Construct the main entrance. Cobb1efield Drive, to intersect Linder Road approximately 140-feet north ofllie south property line, as proposed. 4. Construct all of the internal roadways as 36-foot street section with curb, gutter and 5-foot concrete sidewalk within 50-feet ofrigbt-of-way, as proposed. 5. Construct a stub street to extend to the south property line approximately 1,OOO-feet east of Linder Road, as proposed. Install a sign at the terminus of the roadway stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE". 6. Construct a stub street to extend to the north property line approximately 1, 340-feet east of Linder Road, as proposed. Install a sign at the terminus of the roadway stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE". 7. Dedicate a "temporary stub street" to the District in the form of an easement. The "temporary stub street" will be a 50-foot easement located within the 50-foot flag approximately 760-feet north of the south property line and will extend from the east property line to the west property line. This easement may become a right-of-way in the future (at the sole discretion of the District) at no cost to the District and the costs associated with the construction of the street will be paid by the owner/developer and placed within a Public Right's-of- Way Road Trust deposit. If the 50-foot easement is not utilized to construct a stub street within five years FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 14 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ.02~024) from the date of the signed final plat, the easement and the road trust deposit will expire and revert back to the Owner/developer. 8. Construct two knuckles with islands within the subdivision, as proposed. Construct the islands within the knuckles to provide a minimum of 4-feet in width with a minimum area of lOO-square feet and provide a minimum of a 29-foot street section for the roadway aroWld the traffic island. 9. Any proposed landscape islands/medians within the public right-of-way indicated by this plat shall be owned and maintained by a homeowners association. Notes of this are required on the final plat. 10. . Provide a minimum of 2 I-feet measUred from back of curb to back of curb on either side of a proposed island or median. 11. Enter into a development agreement regarding the location, costs and terms associated with the "temporary stub street". 12. Other than the access that has been approved with this application, direct lot access to Linder Road and McMillan Road is prohibited. 13. Comply with all Standard Conditions of Approval. Standard Conditions of Approval 1. Any existing irrigation facilities shall be relocated outside of the right-of-way. 2. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 3. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development; Contact Construction Services at 387-6280 (with file number) for details. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact Construction Services at 387- 6280 (with file numbers) for details. 5. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplementsl Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 15 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ~02-024) 6. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits)J which incorporates any . required design changes. . 7. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 8. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance # 195. also known as Ada County Highway District Road hnpact Fee Ordinance. 9. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. Existing utilities damaged by the applicant shall be repaired by the applicant at no cost to ACHD. The applicant shall be required to call DIGLlNE (1-800~342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 10. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. . The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. . 11. Any change by the applicant in the plaIllled use of the property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. C. Adopt the Recommendations of the Meridian Fire Department as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for a duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 16 AND DECISION AND ORDER GRANTING APPUCATION FOR ANNEXA nON AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ.02-024) 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius.of28' inside and 48' outside. 6. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Unifonn Fire Code. 7. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 8. A minimum of two points of access will be required for any portion of the project, which serves more than 50 homes. It is recommended that a stub street be extended to the East between Lots 16-18 on Block 3, to provide a second point of access to the project. UFC 902.2.1 Revised plans that have been submitted indicate a connection on the East end of the project. 9. The roadways shall be built to Ada County Highway Standards and shall have a clear driving sun ace, available at all times, which is 20' wide. Lots 8,9,10,11,12,13,14, 15 on Block 4 shall be posted "No Parking Fire Lane". UFC 902.2 10. Building setbacks shall be per the Building Code for one and two story construction. 11. The roadways shall be built to Ada County Highway Standaids and shall have a clear driving surface, available at all times, which is 20' wide. The lots adjacent to the knuckles on Blocks 6, 7. 8 & 9 shall be posted "No Parking Fire Lane", UFe 902.2 D. Adopt the action of the City Council taken at their January 21,2003 meeting as follows: 1. Based upon the testimony at the City Council meeting on January 21,2003, and the widely recognized need for infrastructure improvements sooner, rather than later, especially as it respects large developments, the OwnerlDeveloper, as a condition of annexation and zoning, shall participate in the negotiations with Ada County Highway District, and shall become a party to any eventual agreements worked out by the developerl ACHD Group. FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 17 AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXATION AND ZONING COBBLEFIELD CROSSING SUBDIVISION (AZ~02-024) Therefore, as a condition of annexation, and 'as a condition of the Development Agreement, Applicant shall participate in any road infrastructure agreements negotiated with ACHD and shall faithfully perfonn the terms of such agreement or agreements. 2. For clarification, the stub streets shall remain as they are, but as the Applicant develops Cobblefield n, the Applicant shall be required to work with Brian English on where the stub street will be located on the English property. Additionally, Brian English and Tanya Converse are encouraged to work together to create a stub street that enables both of the properties to have access off of Linder. 3. For clarification, so that the fencing matches the subdivision to the south, fencing along Linder Road shall be vinyl. Additionally, the remaining fencing may be cedar and shall require to be hot wired because of the horses on the adjacent property, if such is necessmy to keep the horses from destroying the fence. 4. The Applicant, through public testimony during the January 21,2003 meeting, stated that the existing irrigation rights of the adj acent property owners shall not be interfered with, and the irrigation shall remain as it presently exists. 4. The City Attorney shall prepare for consideration by the City Council the appropriate ordinance for the annexation and zoning designation of the real property which is the subject of the application to (R-8) Medium Density Residential. District, and Meridian City Code S 11-7-2. 5. Subsequent to the passage of the Ordinance provided for in section 4 of this Order the engineering staff of the Public Works Department shall prepare the appropriate mapping changes of the official bOWldaries and zoning maps as provided in Meridian City Code ~ 11-21-1 in accordance with the provisions of the annexation and zoning ordinance. NOTICE OF FINAL ACTION Please take notice that this is a [mal action of the governing body of the City of Meridian. Pursuant to Idaho Code S 67-6521 an affected person is a person who has an interest in real property FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 18 AND DECISION AND ORDER GRANTING APPLICA nON FOR ANNEXA nON AND ZONING COBBLE FIELD CROSSING SUBDIVISION (AZ-02-024) which may be adversely affected by the issuance or denial of the annexation and zoning and who may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the lL~ day of reh-r~ , 2003" ROLL CALL COUNCILlv1AN KEITH BIRD VOTED~t COUNCILWOMAN TAMMY deWEERD VOTED*" VOTEDlfttL VOTED~ COUNCILWOMAN CHERlEMc CANDLESS COUNCILMAN WILLIAM L.M. NARY MAYOR ROBERT D. CORRIE (TIE BREAKER) DATED: 2..-11.-03 MOTION; APPROVED:~APPROVED: VOTED - Copy served upon Applicant, the Planning and Zoning Deparbnent, Public Works Department and the City Attorney. Bydi~~~l~ City Clerk Dated: 2 -/2- -() 3 :: r'J .... ~"1;-. ~::: -:; "'Q v 0 ~ ~..,.... u,sr 151: . .:f-.f ;:.. ......d .€'\~ " ~.7 '" " ~~/,./ Coumi' . \\\,.......' Z:\WorlOM\Meridian\Meridianl S360M\CdJbJefield Crossing Sub AZ-02-024 PP-02-022 CUP-02-032~'ff~~l!~T;;Ao~\ FINDINGS OF FACT AND CONCLUSIONS OF LAW - Page 19 AND DECISION AND ORDER GRANTING APPLICATION FOR ANNEXA nON AND ZONThlG COBBLEFIELD CROSSING SUBDIVISION (AZ-02-024) ADA COUNTY RECORDER J. DAVID NAVARRO BOISE IDAHO 03126/03 02:45 PM DEPUTY Bonnie Oberbillig RECORDED-REQUEST OF Meridian City AMOUNT ,00 5 111111111I111111111111111111111111111 103049616 CITY OF MERIDIAN ORDINANCE NO. 03- I tJ If? AN ORDINANCE FINDING THAT THE OWNER, TERESA BENTLEY, OF CERTAIN REAL PROPERTY GENERALLY LOCATED AT 518 E. BROADWAY A VENUE, MERIDIAN, IDAHO, HAS MADE A WRITTEN REQUEST FOR REZONE OF THE ZONING CLASSIFICATION FOR REAL PROPERTY THAT LIES WITHIN THE BOUNDARIES OF THE CITY OF MERIDIAN FROM R-8 (MEDIUM DENSITY RESIDENTIAL DISTRICT) TO 0- T (OLDTOWN DISTRICT) ZONING DISTRICT AS DEFINED UNDER MERIDIAN CITY CODE SECTION 11-7-2 L, REPEALING ALL ORDINANCES, RESOLUTIONS ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CITY ENGINEER TO ADD SAID REZONING DESIGNATION TO TIlE OFFICIAL MAPS OF THE CITY OF MERIDIAN, IDAHO. BE IT ORDAINED BY THE MAYOR AND THE COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. FINDINGS: I. The owner of the following described property .17 acre has made a written request for are-zone of the zoning classification for the subject Real Property herein described from R-8 (Medium Density Residential) to Q-T (Old Town) District as defined under Meridian City Code S 11-7-2 L; and Physically located at 518 E. Broadway Avenue, Meridian, Idaho. A parcel of land being Lots 15 and 16 of Ellis Addition to Meridian, recorded in Book 2 of Plats at Page 63, records of Ada County, Idaho and a portion of Broadway Avenue lying southerly and adjacent to said Lots 15 BENTLEY APARTMENTS (O-T) RZ-02-009 / RE-ZONE ORDINANCE - 1 and 16 of Ellis Addition to Meridian, said parcel lying in the NE '4 SW Y4 of Section 7, T.3N., R.1E., Boise Meridian, Ada County, Idaho, said parcel being more particularly described as follows: Commencing at the NW Corner of said Lot 15 of Ellis Addition to Meridian, said NW Corner marking the REAL POINT OF BEGINNING: thence East 60.00 feet along the north boundaries of said Lots 15 and 16 of Ellis Addition to Meridian to the NE Corner of said Lot 16 of Ellis Addition to Meridian; thence South 122.00 feet along the east boundary of said Lot 16 of Ellis Addition to Meridian to the SE Corner of said Lot 16 of Ellis Addition to Meridian; thence continuing South 50.00 feet along a projected line of the said east boundary of Lot 16 of Ellis Addition to Meridian to the point of intersection of the said projected line of the east boundary of Lot 16 of Ellis Addition to Meridian with the centerline of said Broadway Avenue; thence West 60.00 feet along the said centerline of Broadway Avenue to the point of intersection of the said centerline of Broadway Avenue with a projected line of the west boundary of said Lot 15 of Ellis Addition to Meridian; thence North 50.00 feet along the said projected line of the west boundary of Lot 15 of Ellis Addition to Meridian to the SW Corner of said Lot IS of Ellis Addition to Meridian; thence North 122.00 feet along the said west boundary of Lot IS of Ellis Addition to Meridian to the point of beginning, containing 0.24 acres, more or less. SUBjECT TO AND/OR TOGETHER WITH: Any easements or rights of way of record or in use. 2. The City of Meridian Planning and Zoning Commission and City Council BENTLEY APARTMENTS (O-T) RZ-02-009 / RE-ZONE ORDINANCE -2 ( having given notice and conducted all public hearings in accordance with law and having issued its findings of fact and conclusions of law and Decision and Order granting the application for rezone and which cOl.ditions and requirements Applicant shall comply; and 3. The real property, which is the subject of this ordinance, is legally described in Section 1.1. of this Ordinance. SECTION 2. That the above-described Property be, and the same is hereby re-zoned and designed (O-T) Old Town District. SECTION 3. That the City Engineer is hereby direct to alter all use and area maps as well as the official zoning maps depicting the City of Meridian land use zones in accordance with this ordinance. SECTION 4: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and arumlled. SECTION 5. This ordin...Lf\ce shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 25?-f'A day of Il/l tlr1--Clt-. , 2003. APPROVED BY THE MAYOR OF: THE CITY OF MERIDIAN, IDAHO, this 25 -IJ::= day of J1l A/u:/f7- , 2003. ~ - Mayor ATTEST: BENTLEY APARTMENTS (O-T) RZ-02-009 / RE-ZONE ORDINANCE -3 City Clerk .~ &0. ....C)t? t First Reading: J -- .v? --l} 3 % 1b ~r 15\ . j? ! """, ...., \'" " Adopted after first reading by suspensiOq./9,t\i\\f;~;Ule. ~~VBwed pursuant to Idaho Code 50-902 Yes: )( IIINo;, .,.;\\\\\ Second Reading: .- Third Reading: STATE OF IDAHO, ) ss. County of Ada. ) On this .;;2.S#.. day of Mo..rc..k, 2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) ..u 11111.". ~~ "II. ........ ~CE L. S 1111,,<,: of r-;~ ....... 4:r.;- ##", ~ "iT .. /> ., ~ . ~~ i ~OTA-k). \ \. :*. .r.: . . ~.~ . t . : . .lOx" .. \'.P .. \ .,.. o. trBL1C1. i ~ ",.~. ... ~ 'i" .0. . 0 ~ .."to: "")>. ........ ~ fit':> ;filII. I:J 0 F H> ~ ~...... 11"f,... Jll"'" Z:\ Work\M\Meridian\Meridian l5360~\Bentby Apts ItZ.02-009 CUP-02-048\RZOrdinance.doc Y PUBLIC FOR IDAHO S ING AT: JV\ ~V"\d. ~ a..1I\. COMMISSION EXPIRES: 04 J~o/07 I J BENTLEY APARTMENTS (O-T) RZ-02-009 I RE-ZONE ORDINANCE -4 ~ uJ :;uJC'>l .... ...... \::. 7i. ct '0 ~m Z ~ tio (") u.l uJ ;a ~ r-_ ~~9_ t; t- .. ~z u.- c:: ..... uJ ~ <( g 0 ~g 0.;: g >- $: ffi ...... (f) t:. ui ~ ~ og W to .J 'Z 'fA o ..... U) ti z ~ ~ ~ .......... \N ~\w. - ~(f) d'Z \ ZUl (t. \ ......, Ul ~ <.) ~ - ~ Z - 0 ~ 0 - Z 0 ;- \ -- -,.... I ;....... - \ '5 ~- ---' ~ ~ I lX. (/) - Z\ ~\t s ::> b -; --:l cJ 3 ~ ~ 91 sn ~ Ul .~ 7- - - ,/, \ - \ ( t9- r I \ u-Z ....., iJ oz \ 'i~ o~ Ul ~ @ 0- Z 0 0 { 1 - ~ - z t: u.1 - ~ ' !~ 0 ~ ::- S '2. '- ~ \ I -- I I \~ ........ ,ro. ,\ \ ok --::J ~ , r 1 - - - Z \ - 0 ~ ----- \0- n r; % -- ~ - a ~i ct ';7 - ~ 1 ~\ \ I \ \ --'I :-..... r,~IC' -::J /" - ......... \~ \ \ \ \ \ - \ - Ul ~Z o (j)~ I- '"" Z'"" iU(i'i ;.1 .. '" .!!l. o t1l U) 0 UlUlI}..I?~~ C)" "-g'Oog zg8- 99'0 _'0'00000 ocoooo?o 4:.000000 UlOooooo ....C1l00C1lZZ ~z(f)(/)Z ~ ~ 0 r-:J:oooogo Ul~Oo.qo'6c..: ~z6~~~tn;: :.Jwc.O...... :.J ~......:1:35~ _J J ADA COUNTY RECORDER J. DAVID NAVARRO BOISE IDAHO 03126/03 02:45 PM DEPUTY Bonnie Oberbillig RECORDED-REQUEST OF Meridian City AMOUNT ,00 5 111111111I111111111111111111111111111 103049617 CITY OF MERIDIAN ORDINANCE NO. 03- / tJ 1,6 AN ORDINANCE FINDING THAT THE OWNER, WOLFE COMMERCIAL ENTERPRISES, LLC, OF CERTAIN REAL PROPERTY GENERALLY LOCATED SOUTH OF FRANKLIN ROAD ALONG S.W. 8TH STREET AND ALDEN STREET, HAS MADE A WRITTEN REQUEST FOR REZONE OF THE ZONING CLASSIFICATION FOR REAL PROPERTY THAT LIES WITHIN THE BOUNDARIES OF THE CITY OF MERIDIAN FROM L-O (LIMITED OFFICE DISTRICT) TO R-15 (MEDIUM HIGH DENSITY DISTRICT) ZONING DISTRICT AS DEFINED UNDER MERIDIAN CITY CODE SECTION 11-7-2 E, REPEALING ALL ORDINANCES, RESOLUTIONS ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CITY ENGINEER TO ADD SAID REZONING DESIGNATION TO THE OFFICIAL MAPS OF THE CITY OF MERIDIAN, IDAHO. BE IT ORDAINED BY THE MAYOR AND THE COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. FINDINGS: I. The owner of the following described property 3.66 acres has made a written request for are-zone of the zoning classification for the subject Renl Property herein described from L-O (Limited Office) to R -15 (Medium High Residential) District as defined under Meridian City Code S 11-7-2 E; and Physically located South of Franklin Road along S.W. 8th Street and Alden Street, Meridian, Idaho. SCOTTSDALE VILLAS SUBDIVISION (R-15) RZ-03-002 / RE-ZONE ORDINANCE - 1 A parcel of land being all of Lots 2 through 4, Block 1 and Lots 1 through 5, Block 2 of Scottsdale Subdivision as recorded in Book 82 at Page 8916 of Plats, situated in a portion of the NE 1/4 of the NWI/4 of Section 13, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho and more described as follows: Commencing at a brass cap monument marking the NW corner of said NW 1/4, thence along the North line of said NW 1/4 S89049'OO" E a distance of 2651.24 feet to a brass cap monument marking the NE corner of said NW1I4, thence leaving said North line and along the East line of said NE 1/4 of the NW Y4 SOoo04'OI" E a distance of 40.00 feet to a 5/8 inch rebar marking the NE corner of Lot 1, Block I of said Subdivision, thence along the East boundary of said Subdivision SOoo04'OI" E a distance of 157.50 feet to a 5/8 inch rebar marking the SE corner of said Lot I and being the POINT OF BEGINNING; Thence continuing along said East boundary SOoo04'OI" E a distance of 59i .27 feet to a 5/8 inch rebar marking the southeasterly corner of said Lot 5, Block 2; Thence leaving said East boundary and along the southerly boundary of said Subdivision N65051 '33" W a distance of386.92 feet to a 5/8 inch rebar marking the southwesterly corner of said Lot 4, Block 2; Thence leaving said southerly boundary and along the westerly boundary of said Subdivision the following courses; NOoo04'03" W a distance of 124.73 feet to a 5/8 inch rebar; Thence NOOo05'OO" E a distance of 58.10 feet to a 5/8 inch rebar; Thence N0901 0'00" W a distance of 125.49 feet to a 5/8 inch rebar marking the NW corner of said Lot 1, Block 2; Thence parallel with said North line S89049'00" E a distance of 195.85 feet to a 5/8 inch rebar marking the SW corner of said Lot 2, Block I; Thence along the West line of said Lot 2 NOooll '00" E a distance of 127.50 feet to a 5/8 inch rebar marking the NW corner of said Lot 2; Thence leaving said West line and along the North line of said Lot 2 S89049'00" E a distance of 176.19 feet to the POINT OF BEGINNING. Said parcel contains 3.66 acres more or less and is subject to all existing easements and rights-of-way of record or implied. SCOTTSDALE VILLAS SUBDIVISION (R-15) RZ-03-002 / RE-ZONE ORDINANCE -2 2. The City of Meridian Planning and Zoning Commission and City Council having given notice and conducted all public hearings in accordance with law and having issued its findings of fact and conclusions of law and Decision and Order granting the application for rezone and which conditions and requirements Applicant shall comply; and 3. The real property, which is the subject of this ordinance, is legally described in Section 1.1. of this Ordinance. SECTION 2. That the above-described Property be, and the same is hereby re-zoned and designed (R~15) Medium High Density Residential District. SECTION 3. That the City Engineer is hereby direct to alter all use and area maps as well as the official zoning maps depicting the City of Meridian land use zones in accordance with this ordinance. SECTION 4: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 5. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 2~.f1.- day of IJz Mu/z., ~ 2003. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN~ IDAHO, this ~5"~ day of /h..M.c-~ ,2003. SCOTTSDALE VILLAS SUBDIVISION (R-l 5) RZ-03-002 / RE-ZONE ORDINANCE -3 ATTEST: STATE OF IDAHO, ) ss. County of Ada. ) On this ;25-#. day of fJla.rc..l. ,2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) ~~~III1.~'~.# ......~~~ :\. eEL. s"'"" ....:0 ....~ .......... 11:r~ ".... .: ,\vo. e.. or.,? -:. ...0 0 ",,^, ~ : I ~OTA.-R .\....... ~ =*: r: ': : : ........ . * : : ,,/) ::: \. <f.I: ... trBL1C.l s \;>. .o. ,JI' ... $ ...... 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C) LLZ Oz I-Z nj~C) Ow a.03 L \ I \ ~ 0::: W z ~ ::l a 0::: ~ ~ I I - - - - - - I--- - ~ I--- l- f--- (f) ~ I--- rt: ~ I--- a:l Q I SbO~;"E JM 591.27' OO'04'01'E 157.50' ~ 18 rv ~ ~. 13~ ~ z W (0 ...J J) if I 91 :3 r- QJ O? .:E 52 ~ "... \SJ, 0 ...., ~ 00 j..: %~ al ~ ~JOO <C 8 a::: 0 ~oo s: ZN ':5 <( WN ...- -5~ 0...1 a:: 000 z_ z a::: cl 0 w> ("') w wI OW J- ~~~ Z....J ("') ~ - ...- LL a::: Z <(<( c: Ow'::; ZO 0 ~o -00 :g ~~ffi 0..... C1l ro _ w:E !l::f- Og 00 CD () ~ ~ 00 Z Iii ...I $ () (II 00 0 ~ b ~ ffi ) ~ ...I ::l u. b 0::: W 13 ~ I :---- '--- 3^'r/ tJlL M HinOS I .A'r/M Ol: .Lno S K A:h s ? LI "L '" .Q- z l-~ '& I $ .;- ~ ~ Ii \ a. ~G I ~ < ~l T'MR j 1 2002 f:.1Xl~Yt) It y~ CITY OF RECEIVE!) MAR 28 2003 City of Iv.l.e:ddi2ilGL City CJeX"k OfficE, WHITE PETERSON KEVIN E. DINIUS JULIE KLEIN FlSCHER WM. F. GIGMY,Jn T. GUY HALLAM' D. $,\MUELJUlNSON WILLIAM A MORROW WILLIAM F. NICHOLS' CHRISTOPHER S. NYE WHITE, PETERSON, MORROW, GIGRA Y, ROSSMAN, NYE & ROSSMAN, P .A. I'Hu..lPA.PElERSON ATTORNEYS AT LAW NAMPAOFFICE ERlCA S. PHILLIPS 5700 E. FMNKLIN Ro., ERlc S. ROSSMAN SUITE 200 TODD A ROSSMAN NAMPA, IDAHO 83687.8402 DAVID M. SWARlLEY TEL. (208) 466-9272 PAMELA J. TARLOW FAX (208)466-4405 TERRENCE R. WHITE" NICHOLAS L WOLLEN · Also admitted in OR .. Also admitted in W A March 27, 2003 William G. Berg, 11'. City Clerk 33 East Idaho Street Meridian, Idaho 83642 Re: PROPERTIES WEST, INC. / BURNEY GLEN SUBDIVISION NO. 1 / FINAL PLAT - (FP-03-013) Dear Will: Regarding the above referenced matter, please find enclosed the original of the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by the Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the attorney's office. If you have any questions, please give me a call. ~ BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION OF PROPERTIES WEST, INC. FOR APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 1, LOCATED EAST OF NORTH MERIDIAN ROAD AND NORTH OF EAST USTICK ROAD, MERIDIAN, IDAHO C/C 03/25/03 ) ) ) ) ) ) ) ) ) ) CASE NO. FP-03-013 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code ~ 12-3-7 on March 25,2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from David McKilIDon Planner II for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that Brad Hawkins-Clark Interim Planning Director for the Planning and Zoning Department, and DalTen Fluke, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "BURNEY GLEN SUBDIVISION NO.1" as evidenced in Plat bearing: "PLAT SHOWING BURNEY GLEN SUBDIVISION NO.1, A PORTION OF THE S 'lj OF THE S Va OF THE NW ~ OF SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 EAST, ORDER OF CONDITIONAL APPROY AL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO.1 J (FP-03-013) - ] BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2003, F:\ProjectManagers\GAL\11842\11842-Dra\dwgI1842FP1.dwg, 02/11/03, SHEET 1 OF 2, HANDWRITTEN DATE: 2-12-03, PROPERTIES WEST, INe. - DEVELOPER, J-U-B ENGINEERS, INC. - ENGINEERS SURVEYORS PLANNERS'\ Properties West, Inc., Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Teclmician III, and David McKinnon Planner II for the Planning and Zoning Department, dated March 25, 2003, listing 9 General Requirements and 15 Site Specific Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of four pages, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their March 25,2003 meeting as follows, to-wit: 1.1 Comply with the Meridian Fire Department's requirements as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius of28' inside and 48' outside. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 11 (FP-03-013) - 2 6. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 7. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 8. A minimum of two points of access will be required for any pOliion of the project, which serves more than 50 homes. UFC 902.2.1 9. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. This may affect the landscape islands in Block 8 Lot 1, Block 11 Lot 1, Block 13 Lot 1, Block 5 Lot 1, they may have to be posted "No Parking Fire Lane". UFC 902.2 10. Building setbacks shall be per the Building Code for one and two story construction. 1.2 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a storm water management system that is preventing groundwater and surface water degradation. Manuals for guidance: I. State ofIdaho Catalog Of StOlmwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Environmental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDIVISION NO. 1 ! (FP-03-013) - 3 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. By action of the City Council at its regular meeting held on the 2 '3..rt; day of /1? M{;/v ,2003. By: /J;;,[T~~ ~.c~ Mayor, City of Meridian Copy served upon Applicant, the Planning and Zoning Department, Public Works DenfH1ment, . \\\I\lff III". and City Attorney. \\\11 Of 'l~O,'IIII' "~I -..l, '-r lib; '/-:., ~.:::-'r:(j~ X'-P.OJ"" .""~<} <-;~ :;: (PV[~0 ~ .-:: ~ <:)-;. Dated: J- 3/,- /) 3 ff SEAL 1 '? 6' .~. -;. &0. ~ 0:": ~ "70 USr 15'\ . .:r. $ ~. .,A .~"?-'.....': '/ 'i r. \.V " .1,1/ \,..j.~~;o~ '''~i ,.....' IIIJJ-"'J";:~:, t_\\\\ '1//, ;, ~\"il ~\ B~r~~,Q ity Clerk {/ Z:\Work\M\Meridian\Meridian15360M\BurneyGlen Sub No. I FP-03-013\OrderfP.doc ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BURNEY GLEN SUBDNISION NO.1 / (FP-03-0 13) - 4 MAYOR Robert D. Corrie I I I ~='\frr "V7 0 -;lff I\/YER irDi-~r -,-,6lJ~(~;Y I 33 E.,2:;.ST iD~2-L;~lD /~ ~ ..:.~ ,~;.~,-,. ~;~::/.~~..s,~. ;'~.'::- ,: _ i~__.;'H:~'~- ~t"- G~0Cr ?h~cc ~: Li";,'c J .Ee; J. ;;E?}~~~..i'\;:}-:':<.r C~-.Jf;; :~~~-':':'rS;' ~ 1~~::~.~ :~:~:c.<:::~L: CITY COUNCIL MEMBERS William L.M. Nary Keith Bird Tammy deWeerd Cherie McCandless F'~l3i)':: "\"()RI":;;' :~;c -I~ .~)L\'(i ;; i:,:~. \_7.!'~..lJ.:>:T ;\f~S;?~1-D\~~~f~~., JDp~r-JQ:J 8364~ _'::>;f:) ~'~'~:-2=~ ~. ~:.:;~~~~;7<':~+'-;: To: I I I i Mayor & City Council I Bruce Freckleton, Engineering Tech III David McKinnon, Planner II ~) j i L \t~J '. 4.-="'..lf .., BURNEY GLEN SUBDlVISION NO.1 I . Request fdr a Final Plat Approval of Burney Glen Subdivision No. I, Consisting of Fifty-One (~1) Building Lots and Eight (8) Other Lots on 15.64 Acres in an R-8 Zone by Propertie~ West Inc. (File No. FP 03-013). ~~;;~;> ~-:~~~\--:,-+:~ . l:.\.~: i:GS', t<~7~";~:;. c::.~ C'-~..::~-k {)~':k~ 1,'.i:'; {:C:'~:I ~~S-;.2 :~,; 2:'L"'_:"\:\(~ .'~~":~) ZC\r~d LjEP. \IrF....!E~\~? ~:::J~~', ~~~\~-::<~:, . F. \}.: }:0;";-'.~1~~~":. :MEMORANDUM: March 25,2003 From: ~ Re: I We have reviewed this Isubmittal and offer the following comments, as conditions of the applicant. These conditi~ns shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: I I APPLICATION SUMMARy & LOCATION This is the first phase of the recently approved Burney Glen Subdivision, located on the east side ofN. Meridian Road; approxim~tely 1;2 of a mile north of Ustick Road. This phase of the subdivision includes 51 single family bhilding lots and 8 "other" (landscaping and drainage) lots. The gross density of Phase 1 is approximatel~ 3.08 dwelling units/acre. i With the exception of em~rgency vehicle turn-arounds, the submitted final plat appears to meet the requirements of the approv~d preliminary plat and the City of Meridian's Subdiyision Ordinance. I ADDITIONAL CONSIDERATION . Locust Grove Road Ri I ht-of- Wa : As of March 17, 2003, ACHD's Preliminary Plat condition to dedicate 35-feet of ri ht-of-way from centerline on N. Meridian Road had not been formally modified. Based on r cent policy changes, Staff is under the assumption that ACHD will not compensate the develo er for this additional right-of-way. Therefore, if ACHD can not negotiate a dedication or otherwis obtain the right-of-way, staff recommends that the future right-of-way be platted in a new comm n lot and planted with a vegetative groundcover (see Condition #4 below) to preserve the total ri8tt -of-way width. I I I FNl3-013 ExJ.,"6.Y ~A" IJ'i,mm&,bN01FP Mayor and Council March 25. 2003 Page 2 SITE SPECIFIC REOUIREJ.\iIENTS 1. Applicant shall meet all terms of the approved Preliminary Plat. 2. Sanitary sewer and water service to this site shall be via main line extensions from existing mains adjacent to the property. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties, including N. Meridian Road. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 3. The applicant has indicated that the pressurized irrigation system within this development is to be owned and maintained by Settlers Irrigation District. The City of Meridian requires tbat pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 4. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc.. prior to signature on the final plat. 5. If the 35-foot right-of-way on N. Meridian Road is not dedicated to the Ada County Highway District, all future right-of-way (the portion to be dedicated) shall be platted in a separate common lot within Burney Glen (to be owned and maintained by the HOA). In addition, any portion of the future right-of-way that is not developed (if greater than 13 feet in width) shall be landscaped with a with a vegetative groundcover, in addition to installing and maintaining a 10 foot wide gravel shoulder adjacent to the edge of pavement (per MCCI2-13-1O-9). ' 6. The Landscape and Fencing Plan prepared by The Land Group Inc. (dated 02-19-03) is approved as submitted. 7. Temporary tum-arounds shall be constructed at the east end ofE. Halpin Drive and E. Burney Glen Drive prior to the issuance of building permits. 8. A temporary turn-around at the north end of N. Donovan Way was required as part of the preliminary plat for this subdivision and has not been included on the final plat or within the submitted application documents. The options provided for this turn-around are as follows: A Designate one of the lots at the north end of Donovan Way as unbuildable- with a note on the plat- to accommodate the turnaround until the street is extended; or FP.Q3-013 Qj.:&:., II All d.. ~S"bN" 1 Mayor and Council March 25, 2003 Page 3 B. Secure permission to construct the temporary turn-around on the adjacent property to the north from the property owner. The applicant shall modify the plat, or provide evidence of permission to construct the turn- around on the parcel to the north, prior to the City's signature on the final plat 9. Add the following plat note in the manner noted below: · Add a note to the face of the plat restricting fencing adjacent to lot 5 Block 5 to no taller than 42"in height. 10. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 12. Any drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 1 DO-year stann events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. 13. The developer shall be responsible for the containment of construction debris within the subdivision. 14. Complete the Certificate of Owner's and its accompanying Acknowledgment. IS. Staff's failure to cite specific ordinance provisions or terms of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association, with written continnation of said approval submitted to the Public Works Department. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non~domestic purposes such as landscape irrigation. 3. Two-Hundred-fifty watt (25Ow) and One-Hundred watt (lOOw), high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street FP..Q3..(J13 E;t.A:b.1 .. tI'. 3 Q.p :.reYGlen Sub No.1 Mayor and Council March 25, 2003 Page 4 intersections and/or fire hydrants. Final design locations and quantity are detenmned after power designs are completed by Idaho Power Company. Street light contractor to obtain design and pennit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5. Submit "Final" letter from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to conform. 6. Sewer and water mains shall be extended to and through the proposed development, thereby making the available for adjacent properties. 7. Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 8. Coordinate fire hydrant placement with the City of Meridian's Water Deputy Fire Chief and the Public Works Department. 9. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K. Sidewalks are to provide a clear five-foot-wide walkway pathway without encroachment of mailbox structures. bJ,; b.'" .. A" '" tJ.p.J. FP.03-013 Burru:y Glen Sub NO'. I CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: -If- Tammy de Weerd ~ () Cherie McCandless =z )( Mayor Robert Corrie 2. Adoption of the Agenda: ~Ol/l-f-. 3. Discussion of Special Audit for the City of Boise: (50 minutes"') di;ScttJfetZ. Bill Nary Keith Bird 4. Finance Repprt: fJre ~k.d... (10 minutes"') 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes"') pri.l S~ 6. Sage Community Resources Presentation: (15 minutes"') j!fJY1L~ '" Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre-Council Agenda - March 25, 2003 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at feast 48 hours prior to the public meeting. \ ?b>~ ~(t tnv Pub/iu !Ja-n;/'/ - ihccYlts CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: (50 minutes*) 4. Finance Report: (10 minutes*) 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes*) 6. Sage Community Resources Presentation: (15 minutes*) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre-Council Agenda - March 25,2003 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ** TX CONFlf.. ION REPORT ** AS OF MAR 21 '03 14:~, PAGE. 131 CITY OF MERIDIAN OAT;;: TlM;;: TO/FROM MOD;;: MIWSEC PGS CMDll STATUS 01 03/21 1<1: 43 8985501 EC--S 00' 19" 001 037 OK 02 03/21 14:44 LIBRARY EC--S 1313'22" 1301 037 OK 03 03/21 14:45 IDAHO STATESMAN EC--S 00' 19" 1301 037 OK 04 03/21 14:45 2BE 388 6924 EC--S 00'21" 001 037 OK 05 133/21 14:46 21388886854 EC--S 130'213" 001 037 OK 136 03/21 14:47 2084674538 EC--S 130' 19" 001 1337 OK 07 03/21 14'48 8950390 EC--S 130' 19" 1301 037 OK 08 03/21 14:49 Laurel EC--S 013'21" 001 037 OK 09 03/21 14'513 208 387 6393 EC--S 013'20" 001 037 OK 10 03/21 14:51 ADA CTY DEVELMT G3--S 013'39" 001 1337 OK 11 133/21 14'52 CHERRY LANE EC--S 013'22" 001 037 OK 12 133/21 14:53 POST OFFICE EC--S 00'28" 001 1il37 OK 13 03/21 14:54 208 888 1983 G3--5 1313'27" 1il131 037 OK 14 03/21 14:55 Walter R Johnson EC--S 00'20" em 1337 OK 15 03/21 14:56 ID PRESS TRIBUNE EC--S IilS'213" 1il131 037 OK 16 03/21 14:57 2138 888 67013 EC--S 00' 19" 001 037 OK -------------------------------------------------------------------------------------------- Y~l- VOs+ toy PU bliu AJJik.u -7hctYlts CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd _ Bill Nary Cherie McCandless Keith Bird _ Mayor Robert Corrie- 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: (SO minutes.) 4. Finance Re~ort: (10 minutes") 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes*) 6. Sage Community Resources Presentation: (15 minutes*) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. M<!ridian Cily Council Pre-Council Agenda - March 25, 2003 Page 1 of 1 All maierialS pro,cnled al public mee~n9s shall bt'COOle ptOpOlly of the Cily ofMorJdlan. AIlYOIlQ dasiring ac:cornmodation for disabilities related to dOl;tJments and/or hearings ple.,e conlact tile Cily Clark's Omce a1898-4433 at loaS14S hours prior 10 Ihe public maeling. ( ** TX CONFIRMA1.wN REPORT ** ( AS OF MAR 21 '03 14:42 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 27 03/21 14:38 3810160 28 03/21 14:39 PUBLIC WORKS 29 03/21 14:39 120846644215 30 03/21 14:40 8841159 31 03/21 14:41 2088840744 32 03/21 14:42 2088467366 MODE MIN/5EC PGS CMDt:! STATUS EC--S 00'28" 001 037 OK UF--S 00' 11" 001 037 OK EC--S 00'21" 001 037 OK EC--S 00'20" 001 037 OK EC--S 00'20" 001 037 OK EC--S 00'20" 001 037 OK -------------------------------------------------------------------------------------------- Vb~ VOs+ toy Pu bliu AJDt/fJJ -7ntlYlt~ CITY OF MERIDIAN PRE-GOUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. RolI.call Attendance: _ Tammy de Weerd Cherie McCandless _ Mayor Robert Corrie _ Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: {50 minutes"'} 4. Finance Report: (10 minutes"") 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes"') 6. Sage Community Resources Presentation: (15 minutes"') "'Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Mt!1idian City Council Pre-Council Agenda - Marth 25. 2003 Page 1 of 1 All matenals presented at public meetings shall become property of the City of Marldlan. Anyone desiring accommodatIon for dIsabilities related to documents aM/or hearings plellSe ccntacl the City Clerk's Office at 8884433 at leasl48110urs ptlor 10 tl\e public meeting. ,. ( ** TX CONFI . ION REPORT ** AS OF MAR 25 '03 22'4'- PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE M I N/SEC PGS CMDll STATUS 10 e3/25 22'24 381e16e EC--S 0e'28" 001 e86 OK 11 e3/25 22'25 PU8LIC WORKS UF--S 0e'le" 001 1386 OK 12 e3/25 22'26 120846644e5 EC--S 0e'21" 001 e86 OK 13 03/25 22: 27 8841159 EC--S 00'21" 001 e86 OK 14 e3/25 22:29 2088467366 EC--S 00'20" 001 e86 OK 15 03/25 22:3e 8985501 EC--S e13'20" 001 e86 OK 16 e3/25 22'3e LIBRARY EC--S e13'22" 001 e86 OK 17 133/25 22'31 92083776449 EC--S 1313'213" 001 1386 OK 18 03/25 22: 32 208 388 6924 EC--S e13'22" 001 1386 OK 19 03/25 22' 33 2088886854 EC--S 13e'2e" 001 086 OK 20 03/25 22'34 895e3913 EC--S e13' 19" e01 B86 OK 21 e3/25 22'35 208 387 6393 EC--S 0e'213" 001 e86 OK 22 e3/25 22' 35 ADA CTY DEVELMT G3--S 00'40" 001 086 OK 23 03/25 22:37 CHERRY LANE EC--S 00'23" 001 086 OK 24 e3/25 22:38 POST OFFICE EC--S 00'28" eel 086 OK 25 03/25 22:39 208 888 1983 G3--S 130'28" eel 086 OK 26 03/25 22:40 ID PRESS TRIBUNE EC--S 130'20" 0e1 086 OK 27 03/25 22:41 208 888 67ee EC--S e0'213" 001 086 OK 313 03/25 22: 45 2e8884e744 EC--S e13'19" 001 e86 OK --------~----------------------------------------------------------------------------------~ CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 26, 2003 at 5:30 p.m. City Council ChambelS 1. Roll-call Attendance: .. J( Tammy de Weerd -.k_ Bill Nary =a= Cherie McCandless =:2f:: Keith Bird -K- Mayor Robert CorrIe Adoption of the Agenda: ~OlM- 2. 3. Discussion of Special Audit for the City of Boise: (50 minutes.) dI":rcu.sre?t. 4. Fjnan~ ~eDort: fJ ~ ~k..I.... (10 minutes.) To 5, Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes.) pr>t f~ s. Sage Community Resources Presentation: (15 minutes.) p-re~ · Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. MerkUan c:ity Council Pre.Counal A,genda. - Mardl 25. 2003 Paso 1 of 1: All materials preseoled ot public> mil&lln~ooall become prop.1f\' o(l~. City of Metidiiln. Anyone ~lISirtng .<commodatlon lor disabilities related 10 documents andior he8nnll" pI"".. cool:1/:! J~e City CleJl<'s omce.t 868-4433 ilt [o.ot ~ houro plior!o the pUblic meeUI19. \ 'V Lw511 / V6S-f fz;r r~pll~Vd(v ,...:::l..:l\:.) LEGAL DEPARTtvlENT ..:'~t~;:!l::'Y;r (:;0:;) :;:;X-:;.N9' Fax:;8S-:;SOI "ihJ1T4'I" i~:'"' o{;C CITY OF 1--' ~...:...::L::,L. PARKS & RECREATION Pf:l' Jz'/Jn'" ~,!tj~ ":~;"I eos SS8-3579' Fax 898-5S01 V, OL~uJ' PUBLIC WORKS I (:;08) 89S-jj(JO 'Fax 8l'.7-1297 " ID.-\HO . ~ ;-. /} BUILDI?\G DEPARTi\IENT ~. /.' ,-..,... 12(8) 8:;7-221 I . Fax 887-129] ',,-~. 0/ \.'''{-.'IJI;l/'L~ "Jdlr~ -~'5-l"'C[ 1903 PL.-\NNIMi AND ZONl:\'Ci (20:;, 8X-I-5533 . Fax SSl'.-6SS-I MAYOR Robert D. Corrie CITY COUNCIL MEMBERS Tammy dcWeerd William L M. Nary Cherie McCandless Keith Bird NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, March 25, 2003 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Special Audit for the City of Boise Finance Report Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company Sage Community Resources Presentation The public is welcome to attend the meeting. DATED this 21st day of March, 2003. WILLIAM G. BERG, JR. - CITY CLERK 33 EAST IDAHO · MERIDIAN, IDAHO 83642 (208) 888-4433. Fax (208) 887-4813 . City Clerk Ofnce Fax (208) 888-42J8 . Human Resources Fax (208) 288-] ]93 ** TX CONFIRt,. .ON REPORT ** 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 DATE TIME TO/FROM 03/21 14:59 PUBLIC WORKS 03/21 15:00 8841159 03/21 15:01 2088840744 03/21 15:02 2088467366 03/21 15:03 8985501 03/21 15:03 LIBRARY 03/21 15:04 92083776449 C3/21 1S:C5 2C8 388 6924 C3/21 15'06 208B885B54 133/21 15:137 21384674538 133/21 15:138 8950390 03/21 15:09 Laurel 03/21 15:10 208 387 6393 03/21 15'11 CHERRY LANE 133/21 15:12 POST OFFICE 03/21 15'13208888 1983 ( AS OF MRR 21 '03 15:1... PAGE. 01 CITY OF MERIDIAN MODE UF--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S MIN/SEC PGS 00'12" 0131 00'22" 001 00'21" 001 013'22" 001 013'21" 001 013'25" 001 013'21" 001 013'25" 001 013'21" 001 013'21" 001 00'22" 001 00'23" 001 00'22" 001 00'25" 001 00'31" 0131 013'29" 001 CMDIl 038 038 038 038 1038 1038 038 C38 038 1338 038 C38 038 038 038 C38 STATUS OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK fUfiSL> YD51 fvr r~pl!'u Uoh'ClJ ,._:"_.A:J ~~r,,>.~ DF.r~RT~IEf'lT } ~f,!1;J~ (~Ug) 1;S:o;:.;tjt}Q. F,,'I, ~~:o;.;!.!.ul eM;; \ IT,. (OW rr.IJ"?f: t:, P'>'IlK~"" HE["Rf.~TION er.l' J/',-rn" :,;G ,', ,~o~ ~~~.'S7')' F,,, ~ll'.~,Oj OJ J U J P~IDLI(" WOIU,S ~" " II).~H(> /..y/ I~O~J ~'l~.~,O" '1'" ~~'.I~')1 b' IJlIlLl)IM: 1)F.I',.RT~IGr<T i~O:':llnif.~~ll ~ r(lc\' ~1-:7.1N7 I, ~~ ~....cl PLAl\j'\I;o-.:{..,.l.f'nZOr-.;I.\(. l't:! (~t)~, :.a;.+.55:;.,. F:l.\ :W;1'l~.M::5..j. MAYOR Ro~ert O. COITi~ CITY COUNCIL MEMBERS Tammy deWeor~ Willi,m L M. N~I} Cherie Md:,nJ1ess K~llh lllrd NOTICE OF PRE~COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 Easlldaho, Meridian, Idaho, on Tuesday, March 25, 2003 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Special Audit for the City of Boise Finance Report Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company Sage Community Resources Presentafion The public is welcome to attend the meeting. DATED this 21st day of March, 2003. WILLIAM G. BERG, JR. - CITY CLERK 33 EAST IDAHO' MERJDrAN, IDAHO 83642 (2118)SS~.UJJ' F.~ (208) 887.4813 . Cily Clork om.. F., (20B) 888-4218' Hum," Rose"i.es Fox (20S) 2SR-Il~J ** TX CONFIRMATION REPORT ** ( AS OF MAR 21 '03 15:22 PAGE. 01 CITY OF MERIDIAN 01 03 04 05 06 DATE TIME TO/FROM 03/21 15:14 ID PRESS TRIBUNE 03/21 15:19 3810160 03/21 15:20 12084664405 03/21 15:20 ADA CTY DEUELMT 03/21 15:22 208 888 6700 MODE EC--S EC--S EC--S G3--S EC--S MIN/SEC PGS 013' 22" 001 013' 31" 001 013'23" 001 013'39" 001 00'22" 001 CMDt! 038 038 038 038 038 STATUS OK OK OK OK OK MAYOR Rehen D. OoliTic Y lwSL- V 651 fD ( r l!bl ('u Vof(CL/ ,._:~ _.~~J I-EGAl..l)!'NRTfo.-lGI"l" . " 11"~~.{~:!~ (~ma ;!:\X.2J9\l' FIl't ~~~.:=~LJI ~ ~'1Wf:f" eM; ',In' 01' t'.!:\" .~~ 'p~~K,~.S: RF.('I~F,:~Ttl~~ 6'Yl' J':/f"H" '.t '~", I_O~ H~li-,S7'J' F.,( ~'J~.),OI , j OL~ U, 1'(lllLlCw0I11-:S ~IU,....HO i l~n~)~\)~.~~UIl.I\" li~7.i~Q7 ~. "j...Y ll\Jrl-m~(lIlF.I'..\RnlEf\T I !o~) St\7 ..:: II . F:J\. :\s7. I ~97 '.'~t ~~ " /HU Pt",~~'i'I;-':<'i.~t-:nZ()I';I:--'{j !~lTJ (~o~) ::;:e;~.5:i:=':; .. F:.I\ :-\~:\.(I;":::;~ CITY COUNCIL MEMBERS T;\l11my dcWeerd Willi~I'1 L. M. ~~,.y Chelie M~(~nJlcss K~llh ~ird . ~ ................ NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE ]S HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hafl, 33 East Idaho, Meridian, Idaho, on Tuesday, March 25,2003 at 5:30 P.M. The Meridian City Council will be discussing the following agenda items: Discussion of Special Audit for the City of Boise Finance Report Ten Year Work Plan PresentatiDn by Layne Dodson of Idaho Power Company Sage Community Resources Presentation The public is welcome to attend the meeting. DATED this 21st day of March, 2003, WILLIAM G. BERG, JR. - CITY CLERK :n EAST IDAHO. MERIDIAN. IDAHO 83642 (:lOg) SSR-JJJ3 . Fax (208) 887-4g r 3 . City Cl=r~ Qfricc F~x <lOg) 888-4218 . HumJIl Rcsou(c~S FJX (208) 288-119~ Meridian City Pre-Council Meetina March 25, 2003 The Pre-Council Meeting of the Meridian City Council was called to order at 5:30 P.M. on Tuesday, March 25, 2003, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd, Keith Bird, and Bill Nary. Members Absent: Cherie McCandless. Others Present: Mike Worley, Gary Smith, Kenny Bowers, Stacy Kilchenmann, Pauline Skeggs, Brad Hawkins-Clark, Doug Strong, Terry White, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary o Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: Okay I will open the Pre-Council Meeting tonight Tuesday, March 25th at 5:35. At this time, I would like to have the City Clerk give us the roll call attendance please. Item 2. Adoption of the Agenda: Corrie: Okay first we have the adoption of the agenda. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would move that we adopt the agenda as published for the Pre-Council Meeting. De Weerd: Second. Corrie: Okay motions been made and second are there any further discussion? Hearing none all those in favor say aye. Opposed no. All ayes motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 3. Discussion of Special Audit for the City of Boise: Corrie: The first item is the discussion of the Special Audit for the City of Boise. I want to say thanks to all of the Department Heads for being here this evening and answering the email. You all did a good job. At this time, Stacy I will turn it ( Meridian City Pre-Council Meeting March 25, 2003 Page 2 of 31 over to you right now. We have a list here that was made up. Some priorities that we would like to discuss on the Boise Audit. Then if Council has any additional priorities and also the Department Heads if you have any after you've read it we will address those at the same time so Finance Director Stacy Kilchenmann. Kilchenmann: Mayor Members of the Council I'll just go through - the Mayor gave us specific page numbers that summarize the conclusion so I thought I would just go through those page numbers and the conclusion and just briefly talk about what we've done or how we've avoided ending up in this kind of situation. The first one I'm going to talk about is Page 93 and the title is General Ledger Account Classifications. This is one that's really geared just for accountants because it uses a lot of accounting terminology. Basically, it's talking about I think summarizing several items into one large line item account code so that it's hard, not necessarily with intent but that it's hard to distinguish exactly what the items for. We have a policy actually of doing exactly the opposite. When we have a specific capital project, we report that in a separate general ledger account and when you look at your financial statements, you actually see the projects by title on your Financial Departments. Example the Wastewater or some kind of construction capital project or billing the police station. We also separate replacement capital and we have you approve that in the budget process. Then we also every month in your monthly financial reports we give you a list of every single piece of capital that the city has purchased for that month in year to date. We do have separate line items for all the personnel costs including if you look at your report you'll see that the benefits are separate from the taxes from the overtime from the regular pay. We have a philosophy of stressing that every item of expense is coded to the expense code that is appropriate for it not where there might be a budget existing. If we don't do that, we get to the end of the year and we don't really know the actual cost of programs. For example, if you have an item, somebody wants to purchase a computer, they're out of money in their computer budget, and so they have money in their office supplies we do not allow them to make that kind of coding difference. We also do not move money from expense item, different line items unless we get your approval. We generally only do that for capital projects. For example if we decided one capital project is short and one is long, we come to you and ask for remission to make that move. I think that's - are there any questions on that item? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: We're allowed to change the budget once a year Stacy, Will maybe you can answer this but once a year we can - this is when all these items come and we can change it on that if it's (inaudible). Meridian City Pre-Council Meeting March 25, 2003 Page 3 of 31 Kilchenmann: Yes and we make budget amendments. Also I think this is referring to, to maybe just changes that don't require an amendment like you just move money from office supplies to furniture et cetera. I think it's talking about making those kinds of transfers that don't go through the Legal Appropriation process. Bird: I thought they all had to come through. If we change numbers and a change difference I thought it all had to be approved. Kilchenmann: Not if you don't change the total. For example, the total operating for my budget could be 10,000 dollars. As long as I don't change the total 10,000 dollars in operating, I can maybe change within those categories. Bird: You're right, you're right I see what you mean. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: This might be an appropriate time to ask this but a couple of years ago we separated out our base operations, the personnel and operations from the capital. It still though is reflected in some of the carryovers and I think it really distorts our actual expenditures because of those capital one time only expenses. Is there a way that we can separate the two processes? I think over their other communities can have two separate budget activities for that. You go through and do your base operation budgets and then you have a separate process for doing your capital expenditures. Kilchenmann: We actually do carry it on a separate line we call it a carry fOlWard. The other way accounting wise to do it is how the state does it and you're literally carrying several fiscal years so you encumber the amount left over. For example, if we got to the end of the year say like last year and we hadn't finished the police building. Instead of just re-appropriating it, which is what we would do, we would encumber it and then we would carry fiscal year 2002 so you would get two financial statements. You would get 2002, which would show the amount that you encumbered, and that activity against it and then you would get a 2003 financial statement. We can't - we're not really large enough I think to do a process of encumbering and it would involve additional software. Those are the two ways alternatives to doing that. Does that make sense? De Weerd: It does. I just wish that we could find a way to separate those carry fOlWard numbers into our current budget year so that - Kilchenmann: It is confusing when you summarize. We try if we're doing a summary we try to set it aside. Like the 1.8 million dollar overpass, we tried to Meridian City Pre-Council Meeling March 25, 2003 Page 4 of 31 really separate that because that's misleading. That shows up in administrative operating. We can just keep banging away at that and finding a way in presentation to make that more clear. It doesn't show the revenue from the fund balance, which is what essentially is happening. De Weerd: Right. Kilchenmann: Any more questions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Stacy I don't think cities I know state can do it but I don't think cities are allowed to encumber their - go back from budget year to budget year are they? Kilchenmann: Yes. Bird: Are they are we allowed to do that? Kilchenmann: We could do that. Bird: I didn't know we could. I don't like the practice that's there's (inaudible) and carry forward. Kilchenmann: One other thing I forgot to mention is as far as having contingent line items it's called contingency, miscellaneous special projects. I think in the last couple of years we've pretty much completely eliminated that practice. Corrie: That's good. Bird: Very good. Kilchenmann: Okay the next one I have is on Page 94. I'm going to talk about 94 and 103 which both have to do with information technology. The first one on Page 94 talks about centralizing versus decentralizing and information technology function. Since we only have one person that's easy we're centralized. Actually, I think one of the major reasons that you approved that we have this IT position rather than contracting outside was because you did want to standardize the purchasing and you wanted to have systems standardized to reduce cost, maintenance and so forth so that has been a major function of this person. Since he started in the Fall and in the time he's been here for the FY04 budget he's developed standard software and hardware costs for the new budget so when people buy computers, when those requests come to you next year they'll all be for the same cost. I won't ask for a 3,OOO-dollar computer while somebody asked for a 1500-dollar computer as long as the usage is the same. Meridian City Pre-Council Meeting March 25,2003 Page 5 of 31 He will be presenting the entire IT technology budget to you. He'll look at it on the citywide focus across all funds and he'll be able to answer your questions, give justifications, and explain what he's doing. We do - it also talks in this conclusion about security and that has been another one of his functions is looking citywide at the security. We actually have a draft IT policy that we've been working on that we've taken to the Department Heads and they've given their suggestions and so forth. Before I leave tonight, I'll give you the draft to look at. We still probably have another go around with Department Heads to iron everything out but it does specifically address security. Then on Page 103, it talks about tracking hardware and software acquisitions. Again, I think that making sure all purchases are approved that all - that they're properly received that they're serving the function for which they were purposed et cetera. Again, in this IT policy that I'm going to give you we've centralized our purchases. In fact, since Terry arrived he has done almost all the computer, if not all the computer purchasing. We've been able to purchase which is important for us as a small city we've been able to get some purchasing discounts because we've done all our purchasing in one lump sum. We have, again it talks about monitoring the software and hardware inventories. That's something we've already done. If you remember, we talked about he (inaudible) Software that some people were worried that it was monitoring them. We talked about it's actual purpose is to inventory software and hardware and also our license. That's been effective not only from the fact that we know one you can sit at your desk and he can figure out where everything is and so forth. We've done some trading around of computers like somebody might use word extensively they don't need as sophisticated a computer as somebody does in Public Works who has to use the CAD software and so forth. We have found it useful and effective and we will have to do some physical inventory checks but it saves a lot of that time running around, checking tag numbers, bringing up software, seeing what everybody's got on there and how much memory they have and so forth. Then we also have implemented the practice of when we have left over - you know we have printers or computers that aren't being used they all come into city hall. Terry tracks them and he decides maybe somebody at the police just needs to get in there and use email so they don't need as powerful of computer we don't need to throw it away. Terry's responsible for doing all that tracking and so forth. I think that kind of sums up the IT items. Does anyone have any questions on those? Corrie: No, you will be passing that out? Kilchenmann: Yes I have it with me. Okay the next one I have is on Page 102 and it's the employee travel expense account form. How we handle this since the policy that you implemented early this fall, every trip requires an expense form. One trip, one expense form includes whether they paid for it in cash or whether they paid a direct bill or whether they paid it with a credit card. What we do whenever we get a direct bill item like an online registration, somebody's made their hotel reservations in advance or their airline tickets we put those into Meridian City Pre-Council Meeling March 25, 2003 Page 6 of 31 a suspense account. Then we don't clear those items we pay them and then we put them in this pre-paid expense report. Then every month our accounts payable person goes through, if she hasn't got an expense report she follows up on every item, chases the person down and makes sure that they have the expense report coming into support that item. Then once we have the report then we move it out of the suspense account so that way we can make sure that every item is supported by a signed expense report. Those expense reports include mileage, form of travel, meals, tips, registrations, hotels, and so forth. It also talked about they have people (inaudible) and they talked about having software to do expense reports and that just would be - we don't have that much travel. I don't think we have much costs incurred the way we do it manually. The other one related to that was business meals and - oh, one other thing as far as doing cash advances I think they say we've done like five in the last six years. That's not something that I mean I haven't had any problem with them so we don't really make a practice of doing cash advances. If we did, again, we put them in this receivable account. Then on Page 97 - Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Stacy before you get to the next one, one of the problems in here found in this report is that some of the travel that was done was there was no business purpose that was documented in accordance to that. Are the expense forms when they come back documenting the business purpose of that or are they just showing where the employee went? Kilchenmann: Yes they have the purpose. Nary: Okay. Kilchenmann: Then the next one talks about again what you're talking about on Page 97 business meals and entertainment. Nary: Before you get to business meals one of the problems that was found here though was that there was a lot of trips that were made sort of added on to the beginning or the end of the trip as some sort of business purpose as well. Is that just left to the Department Head to monitor that or the Mayor to monitor the Department Heads to make sure that there isn't a lot of that additional type of travel occurring or how would that (inaudible)? Kilchenmann: Actually, I would imagine the Department Heads are doing it but we do it when it comes through accounts payable. We do it like we'll check the car mileage and so forth. Nary: So if there's an excessive amount of car mileage then what happens? Meridian City Pre-Council Meeting March 25, 2003 Page 7 of 31 Kilchenmann: Then we call them. They've all - well not all of them but some of them (inaudible). We just don't have that much travel that we can't monitor it. We don't have that much out of state. Nary: In addition to the receipts one of the things that the auditors found was that was missing sometimes was either the attachment for where they went what they went for like a course you know. A course - Kilchenmann: The form. Nary: -- folder. Sometimes the folio for the hotel or where the person stayed so they had some idea you know a 200 dollar night hotel room for some people it seems like a lot of money but if you're in Washington D.C. it's really not extraordinary. It might be if you're in Moline, Illinois, it might be a little different- Kilchenmann: Or Burley. Nary: -- so it kind of depends on where you go. I guess it's one of things is, are those types of attachments normally done or is that not something that's usual? Kilchenmann: They do they have to have the you know the thing you get when you check out from the hotel it shows the nights you stayed, how much it cost, any meals and so forth. We're requiring them to have meal receipts not which is in the business meals too but not just the visa charge that says 13 dollars at such and such place but actually the itemized receipt that says you know because otherwise you don't know if they drank their meal or if they ate their meal or so forth. They have to have the voucher the invoice from the airline attached to that and they also have to have the registration, conference registration if they went to a conference. One thing I do think we need to do for the business meals we just need to add the verbiage in our travel policy to say that even if you're having an in town meal you need to document who you had it with and what you're business purpose was. That's one thing we don't have in there. Also, we just need to put that verbiage in there to make it clearer that we do need the itemized receipt not just a visa. I - one argument was well you go to a restaurant they don't want to give you the itemized receipt. I've never had that experience I think they'll give you one. That kind of covers - (Inaudible discussion amongst Council Members) Corrie: If it's not on the record don't go there. Kilchenmann: Yes don't go there. Bird: If they don't turn you back an itemized receipt do like our company then don't pay it (inaudible). Meridian City Pre-Council Meeting March 25, 2003 Page 8 of 31 Kilchenmann: Yes that's a common practice. Nary: But they don't (inaudible) a donation to the City of Meridian. Thank you for your donation to the City of Meridian. Bird: I've never used Meridian. Kilchenmann: So that kind of discusses the business meals and entertainment too. I think with you this fall we did a lot of work on that as far as developing our travel policy, getting it written down, and getting our form going. Corrie: You might also pay a bonus that they were giving definitely don't need to - we don't have that but can you give us a rundown on that too Stacy that we don't allow bonuses? Kilchenmann: Yes I think see the next one was cash advances, we've done five, and six years so we don't really have that one. Then salary increases I guess that can kind of go with bonuses. We don't have bonuses so we have - I was actually going to make Pauline come and talk about the salary increases because she has a very rigid matrix that no one can stray from. Pauline do you want to come and - Corrie: We have to have somebody. Skeggs: Mayor and Members of Council on the salary increase section it talks about recommending that the city and Council adopt a policy regarding the salary increases. Currently the City of Meridian already has a policy in place for salary increases. That is basically handled the same for all employees. On an annual basis, basically what happens is through the budget hearings I will do a presentation giving you a cost of living and giving you a recommendation of the salary increase that we're projecting. Based on that if it's approved on October 1 st all employees will get the cost of living increase based on their actual salary. Then all other increases are based on an employee's performance rating. They can get anywhere from one to four percent. Satisfactory is one percent, competent to excels three and outstanding is four. The average increase so far to date is like 2.5 percent that employee's have been getting when we average it. Majority of employees are getting in two percent. I review that when the salary increases come in from the Department Head against their department budget to make sure they're within guidelines. If they're in within guidelines then I will sign off on them then I will submit them to the Mayor for review and approval. If they're out of guidelines, then the department has to go to the Mayor, they have to justify the raitin, and they have to prove where the money is at in the budget. We haven't had that this year so far. We've had one individual that had asked for that because they were going to look at losing an employee and they wanted to give them more money to be more competitive. Then the employer reneged and Meridian City Pre-Council Meeting March 25, 2003 Page 9 of 31 we didn't have that incident. We pretty well make sure that the salaries are in compliance and we do follow the guidelines set in the polity I make sure that it is followed. Department Heads are not always happy but I do try to make sure that it's followed. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I thought we had the conversation about the out of guidelines increases that would change to where if it wasn't budgeted for it had to go to Council for approval. Skeggs: That was never finalized. That was a discussion in the budget hearings but it was never finalized. Corrie: It's never come up. Skeggs: But it hasn't come up this year so far. De Weerd: Well [ know but just in the case of when it does I guess I was under the assumption that we were very clear that we wanted to make that change. I didn't see that it had been made so I thought this was the appropriate time to bring it up. Skeggs: That's something that we could put in the policy to add that section in. De Weerd: I think there's that and then another thing and if we want to do any temporary adjustments to salaries that we should have some kind of a guideline that that goes through a certain procedure as well. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Pauline, I guess the salary increases that they're talking about here in this report though really are only dealing with the Mayor's Office and Department Heads. From what I'm hearing you saying is here for the city it whether it's the Mayor's Office staff person or a Department Head it's all treated the same. Skeggs: It's all treated - Nary: They get the same COLA, they get the same - they're in the same matrix there isn't an opportunity to give them anything other than that okay or to circumvent the process. Meridian City Pre-Council Meeting March 25, 2003 Page 1 0 of 31 Skeggs: Yes the only difference is like the union they have their union negotiated and they're based on their Union Contract. Then the police officers are on a seven-year STEP Program so it's based on your STEP Program. Nary: Sure and I think the problem that was found in this audit was that the process was circumvented because the Department Heads in Boise don't get a raise based on that matrix regarding the two to four percent or whatever. Theirs is whatever the Mayor determined it to be so that's not the case here. Skeggs: No. Kilchenmann: I think that that covers - there are like there are three other items like donations and contributions well and the bonus recommendation we just discussed. We don't do donations unless we approve it through the budget process unless you approve it. For example the senior center that's not really a donation, it's actually a grant so to speak for them to perform a particular service. The audit also discussed just purchasing as a whole and the need to have a purchasing code of ethics, which we have. We went through the process as followed and we developed our purchasing policy with the code of ethics. We haven't had any problems with people not following that purchasing policy or trying to split bids or any of those activities. That is reviewed by our accounts payable person carefully. Corrie: I think (inaudible) case in point of the donation and contribution was like the mud wrestling contest that they had to come here and asked that we would donate the water to do that. (Inaudible discussion amongst Council Members) Corrie: I am sorry proceed please. Kilchenmann: I'm done. That concludes anything I had to say are there any questions about - Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: So did I understand you Stacy that there is no policy or there's prohibition that the departments can't give any bonuses to anybody for any reason? Kilchenmann: To my knowledge that would be Pauline. Nary: So not even gift cards, not even movie tickets not anything? Bird: That's right. Meridian City Pre-Council Meeting March 25, 2003 Page 11 of31 Corrie: We haven't given anything. De Weerd: There are the employee awards. Nary: Just employee awards. De Weerd: ([naudible) quarter program. Nary: I don't honestly think that's better. I mean I don't think that's really good either. I think there's some necessity to have some incentive for folks and sometimes you know small I mean even this talks about small types of things are certainly acceptable you just need to account for it. They talked about gift cards and those kinds of things I don't think there's anything wrong with that when you can only give people you know two to three percent a year I don't know that that's unreasonable but that's something we can talk about on a different day. Kilchenmann: Yes we just don't have a practice to that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: The only thing I would say that - we have been able to give at least two and a half percent average increase and there's a lot of people out in the public the last couple three years that haven't got any increase in their wages out in the private industry. Where they're the ones that are paying our deal so I - the bonus and stuff would be real nice if - but I think anytime you get that you get exactly what Boise has. You get certain people getting the big ones and the ones that are working hard and keeping their nose (inaudible) get nothing. It's not what you know it's who you know. Corrie: One of the things that we're going to be bringing to the Council are the benefits that the city gets. Right now, we're pretty good shaped but down the road we're going to have to take a real good look at what the benefits are and whether we give them in a Boise or if we give it as a medical benefit some what have you. The costs are increasing all the time so we need to be conscious of the fact that that may be coming up of what we need to give to the employees. Whether they give it as benefits, which are not taxable, or if we give them a bonus, which is - or not a bonus but a pay raise which is taxable. We're going to have to look at those down the line as well. Does anybody the Department Heads have any questions on these? You all had a chance to see those are that correct on the disk. Do you have anything that you're not familiar with or you want to discuss or make sure that we understand all there is there because I will be coming to your departments and talking with your employees again about this same thing so that they understand it. [think they all have a policy manual but Meridian City Pre-Council Meeting March 25, 2003 Page 12 of 31 whether they all understand it or not you want to have a question and answer session with your employees as well to make sure - we'll probably have Pauline with us there and Stacy answer any questions they might have but do you have any questions at this point? Council is there anything that you want to discuss? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I got a question on the city vehicles and the Mayors allowance. I think you get allowance on yours don't you? Corrie: Only on the what's determined for business yes. Bird: My question, my policy, my feelings are that anybody that's on call out should have a company like the chief or any of his detectives that are on 24 call, Gary, the Park's Superintendent, Kenny anybody that's on 24 hour call out should have a city vehicle. That's a little deal but - and I know ours aren't abused because we've got one out here that don't probably get 2,000 miles a year on it. If we don't use them then we shouldn't have - De Weerd: What is the policy? Bird: What is the policy Mayor that's what I'm asking because I have no idea. Corrie: What you're saying is that kind of, like the Chief of Police I think has his car and also the Captain in case that he needs to come out and the one lieutenants on duty they change the other car I think on that. The Fire Department I believe Kenny you have three, yours, and the two chiefs. We have a City Clerk has a car here that they employees can use if they check it out that's under the City Clerk's discretion and then we have a car that IT has been using to go around to different ones. I don't - I think Park's you have a truck I believe that's available if you need it. Bird: You don't take it home? Corrie: Don't take it home no. Bird: Gary doesn't take his home. Corrie: Gary doesn't take his home unless there's something in the wings that we might have to do that. I think that's the only ones that we have that I have given any permission to use. Bird: Mayor does Jon or Rick from the Wastewater or they don't take theirs home either? Meridian City Pre-Council Meeting March 25, 2003 Page 13 of 31 Corrie: I don't think so Gary do they? Bird: They're on 24 hour call aren't they Gary? Smith: They have employees that are on call that alternate. Bird: Do they have a truck at home then? Smith: I don't believe so I think they bring their own vehicle in to the office when they are called. Corrie: They have a pager. Smith: (Inaudible) I think they're paid a certain amount when they're called. I'm not sure if mileage is included in that or not but they have (inaudible). Bird: That's good. Corrie: And my car if I'm using it on city business it's 36 cents a mile. That's the internal (inaudible). Bird: We don't give you allowance or anything? Corrie: No. No. I have a two million dollar insurance coverage on it so it protects the city up to two million dollars. Kilchenmann: I thought you said you had a two million dollar allowance. (Inaudible discussion amongst Council Members) Bird: Thirty-six cents doesn't cover the cost. Corrie: No but that's - Kilchenmann: It's whatever the current taxable mileage rate is. Worley: Mr. Mayor. Corrie: Yes. Worley: One clarification Councilman Bird within the Police Department all of the detectives do have take home cars however they're only allowed to use them in a response motive they're the on call detective. We've found that trying to do a pool car with detectives with the limited number we had they just don't get investigations done. Meridian City Pre-Council Meeting March 25, 2003 Page 14 of 31 Bird: I firmly believe that anybody that's on 24 hour call which your detectives are or your police officers as Kenny's Chiefs are and stuff I think they should have a car a city car and use it just for that which I'm sure that's all it is used for. Corrie: So far it's working pretty good without so is it going to discuss that if we need to be - Mr. Nary. Nary: Mr. Mayor yes, Stacy there was a recommendation here regarding internal audit. I didn't hear anything on that so I was just wandering what your thoughts were on that. Kilchenmann: That was actually in the - when we did our strategic plan update I actually had put an item in there to start doing some internal audit functions. We're not obviously big enough to have one internal auditor but I think we do need to have some procedures in place like doing some checking and cash receipt sequential numbering, doing some physical actual counts of assets something we've never done. It's something - a lot of the items that we sort of assume that external auditors do but actually, they don't do. We probably - I will work on developing an audit plan and sharing that with you maybe next month. Corrie: One of the things that I mentioned in our staff meeting was whatever employee goes out of the state they must have the information of the Department Head. Then also in my office if I go out of state I let the Council know and if they have any objections to it we don't go. We decided that that has to - we want that in writing from the Department Head and also they can tell the Council, they can make it in writing that they do have that approval. This way we have nothing that nobody knows - I mean excuse me everybody knows where we're going, why we're going, and it's written down so that the function of the City Treasurer and Finance Director has that copy. That's just a new one that I put out. Mr. Nary. Nary: And I really appreciate that I think that's probably good. Reading through this report I think if all we heard and what I think we all know and have seen. Most of these things I think we either do or don't really apply or we do it because only one person does it so it's not really that complicated. I think it's really good and I'm not trying to be a name sayer or anything. Ten years ago in Boise, they probably would have said the same thing. I think that probably the one value to us about this report is being able to look forward and being able to look at it again in a year or five years at these types of recommendations because like I said 10 years ago in Boise they did all of these things. They would have said exactly the same thing. We do this it's not a problem you know people are honest they don't do these things and they found out that it wasn't true that sometimes you get people who aren't very honest and then those things happen. Then we have to put checks in balances to make sure that those things are - one of the things we haven't talked about is Number 7 is the management fiduciary responsibilities. It seems adherent to everybody I think that works in the public sector that these Meridian City Pre-Council Meeting March 25, 2003 Page 15 of 31 things should seem to be second nature but they weren't to a lot of people and that's why there was a problem. I know for Boise there will be some new policies and we can certainly look at those to see if they're applicable to Meridian and whether or not there's something maybe we want to adopt that will deal with communication to mirror the State Whistleblower Statute. Because a lot of these things that happened in here could have been stopped early on if someone felt the power to be able to report it. What was happening was there wasn't the power to report it so those types of things I think we can also borrow from Boise as well. I am absolutely certain we will have policies that say that I can guarantee it. Those things I think are something else that we can add with policies assistance and have it be reviewed to see how that they may have applied to Meridian. Again, I'm not trying to be a doomsayer but we do need to at least be aware of those things because this stuff can happen pretty easily. You know 10 years from now Meridian is going to be a lot bigger than it is now a lot more people and so those things at least have to be remembered and thought of and not just look at it today. Kilchenmann: I think maybe that's the reason why it was important that we have everybody here for this discussion because two years ago most of these procedures weren't in place. I mean they were happening because the people that were working here were trustworthy and did have that sense of responsibility. Sometimes I think on the face of it, it appears to be just a cumbersome record keeping exercise, which sometimes it is, but they develop because of things like this that happened in Boise. It just takes one person or one act and that public trust is destroyed. We try to balance efficiency with you know tracking mounds of paper but I think it is good that we understand why we're doing the things we're doing and the need to be proactive in having the systems in place before. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I think I would like to commend your department Stacy because I think you have been forward thinking. Many of your policy rewrites were right before a lot of this the activities in Boise really were coming to light. I appreciate your forward thinking in trying to be proactive on a lot of this. You and HR were really refining a lot of your policies and developing them so that a lot of things that have happened really are carefully monitored in Meridian. I appreciate that but I would echo what Councilman Nary has said. We continue to grow and so will some of the opportunities for things to kind of slip through. I appreciate though your staff and how diligent they are to making sure things - all the T's are crossed and the I's are dotted because you do a good job. Kilchenmann: I would have to say the Department Heads have been very patient. They have been. Meridian City Pre-Council Meeting March 25, 2003 Page 16 of 31 De Weerd: They have been patient with us to every budget year changing priorities, justification, and all of those things so we appreciate that too. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I would just make one last comment. This Number 7 as you can tell is a big thing to me and I have absolutely no concern. I think the Department Heads we have are fantastic. I think we are very fortunate because I already see that in every single person that we have that recognizes that. It isn't the trust between the Department Heads and us it's the trust that we have at all the people out here. You are exactly right Stacy one person or one act can injure that significantly so we want to make sure. I think you have done an excellent job as well as the other Department Heads in establishing policy and practice that it doesn't matter who sits in these chairs we know how things are done and how they are going to be done officially and the public knows that. That's why we're going through this exercise so the public knows that all of us recognize that and we've put those mechanisms in place so that we can hopefully avoid some of these problems. You know it's never fool proof but we can hopefully avoid these types issues. I think we have and I think we will continue to do so. Corrie: Okay anything else? Very good Stacy nice job and Department Heads thank you for being here tonight helping us. We will be getting together on the dates to have the meetings with you as well. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I see why we have all the Department Heads here. We got the questions from our Revenue Evaluation Task Force that they would like to go through in the budget presentations by each department. Were there any comments on this or any discussion? I don't know if all of you have had a chance to look at it. Corrie: I don't think they have I just got it today from Lori. I know the Chief you've got it because you're in meetings the 3rd and then the others will have it probably tomorrow to put it all out. I did get the Chief his because he has one coming up the 3rd. Like she says, the questions that they're going to ask and then we're going to have to tamper that a little bit because we don't need to go into some of the things that a couple of them are asking for. We'll handle that when it comes time. I'm sorry to interrupt but go ahead you - De Weerd: No that's all right I just wanted to see if there was any comments. Meridian City Pre-Council Meeting March 25, 2003 Page 17 of 31 Corrie: You'll have that tomorrow. Like I say I just got it from Lori and so the only reason I had it ahead of time was because it was sent to me on the computer the day before yesterday. Okay anything else? Item 4. Finance Report: Corrie: We have some time Mr. Dodson you have some extra time here so your 15 minutes can go to 16 if you would like. Hang on just a minute Finance Report I'm sorry I'm a little ahead of myself. I saw it here and I thought well that was quick. I've already looked at mine so- Kilchenmann: Mayors and Members of Council I just - one thing - the big deviation I wanted to bring to your attention, which you could probably guess, is the interest income will be short this year. The general fund will probably be about 100,000 dollars short and the enterprise fund will probably be about 250,000 dollars short. On the general fund side we, remember we had like 100,000 dollars that we didn't appropriate left over. Additionally we have quite a bit of salary savings from positions that we aren't hiring at the time we had originally budgeted for, for example the fireman. There are some police positions that we weren't hiring that we didn't hire right at the beginning of the year. The IT person we didn't hire right at the beginning of the year and Pauline's person we didn't hire right at the beginning of the year. Right now, everything looks fine we'll come out okay but we won't have any savings. On the enterprise fund, we have revenue over appropriation of at least one million dollars so I don't foresee any problem on that side. I did give you a new special services report because the revenue and the capital number were switched. Actually, revenue is tracking ahead of budget. You'll see their expenses are a little higher so we probably from having to pay additional inspectors fees so we might go in at the end of the year and need to increase their revenue and increase their expenses. The other - the only other item I had it's a request from the Wastewater Treatment Plant. He had originally requested 15,000 dollars for a phone system and you appropriated that for him. He ended up spending 3900 dollars on upgrading his phone system and he would like to use the excess to buy a server. They have nine PC's and they need - it's a security issue and they also some file share applications that they would like to run but they can't do. They don't really have the security and the ability to do it without a server. We wanted to ask you if it would be all right if, we did that. Bird: Is it okay with Gary? Kilchenmann: Gary. Corrie: Gary. Smith: Yes. Meridian City Pre-Council Meeting March 25, 2003 Page 18 of 31 Corrie: Do you have any - it's okay? Kilchenmann: Okay are there any questions? Corrie: Do you want to - Bird: Do you want a motion on that? Corrie: -- yes just- De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I have some concern of our electricity rates here. Maybe our next presenter can address that. Corrie: Mr. Bird if you would like to - Bird: Do you want a motion on that Mayor? Corrie: -- yes that would help I think for them. Bird: Mr. Mayor I would make a motion that we allow the Wastewater Treatment Plant to buy a server for their PC's for money they saved on their telephone updating system. Let it be shown that the Public Work's Director is in favor of it. De Weerd: Second. Corrie: Motion has been made and seconded is there any further discussion. All those in favor say aye. Opposed no. All ayes. MOTION CARRIED: THREE AYES, ONE ABSENT Kilchenmann: There was one other item I wanted to mention and that was concerning the web page. The Information User Committee has addressed that and they have set - they have a Web Committee I believe that the Police of Chief ***End Of Side One*** Kilchenmann: -- that committee. We are moving forward on it and trying to address that. Corrie: Great that's good thank you. Meridian City Pre-Council Meeting March 25, 2003 Page 19 of 31 Bird: Thanks Stacy. Item 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: Corrie: All right now Layne. Nary: They're not sure they want to come up now. Dodson: Mr. Mayor Members of the Council my name is Layne Dodson from Idaho Power. I appreciate you taking the time to hear a little update on where we are with the infrastructure needs out here in Meridian. A while back, I was out and we talked about a 75-year ultimate build out plan. Well we've dialed that down to a 10 year look ahead and what we've got today to share with you is what we see in the next 10 years for infrastructure needs here in the City of Meridian or and around the City of Meridian. Actually, we're in fairly good shape as far as providing electricity to the developing community out here. The completion of Stoddard Substation last year added much needed capacity on the south side of town. The Ten Mile Substation that is situated just north of Ustick on Ten Mile that hasn't been built yet but it has been permitted by Ada County and is sitting in a perfect spot for that development of the Northwest Meridian area so we're in good shape there. Jeff Naufsinger is a Distribution Planning Engineer he's with me today and he's going to share this PowerPoint presentation and indicate which projects that we say are going to have impact in the area around Meridian in the next 10 years. Now there are going to be dates on these. It's actually going to be driven by demand. As we see the load on our system that's when those will be built but we've got some dates in there as what we're estimating based on he'll go into some of the growth parameters that we're looking at and explain what we're looking at in the future. I'll turn it over to Jeff Nofsinger who's the Planning Engineer. Nofsinger: Mayor and Members -- Mayor and Members of the Council thank you. As Layne talked about we started as 75 year and we brought it back to 10 year. A little background on how I went about getting the loading in the areas. I got a copy of your future land use map and we assigned certain load levels to each type of zoning, commercial, residential, and industrial. Then we look at how much that we can support from each station and therefore we figure out the service area of the station and then we place them and they try to be two miles apart out in the Meridian area. That is how we came and developed the plan of where to put the stations in the Meridian area is it's based upon the land use as in the future land use map for Meridian. Just a little background on it and this is for the entire Treasure Valley these numbers here. In total in the next approximately 10 years we're going to have 84 and a half miles of new 138 line, 11 new stations, two 23138 stations and they're the supply for the substation such as over here in Meridian three new stations with 23138 ties and 28 miles of Meridian City Pre-Council Meeting March 25, 2003 Page 20 of 31 the 230 transmission line. The 230 transmission line is basically what you see on Eagle Road and the 138 transmission is what would go from Black Cat north of Black Cat Road presently is the 138. It's smaller. Some of the line along Franklin Road east from Meridian those are actually the - they were placed earlier when they rebuilt the road for the road widening and those seal structures are what's going to be used for the future 138 lines. Those are already in place and that's the size structures we'll use. This is the overview of the Treasure Valley. You can see Meridian's pretty much in the center of the Treasure Valley. You can see the Stoddard Station and the Black Cat Station. The green stations up there are present stations that presently exist and the Locust Station which is up at Locust Grove and McMillan is on there. What - we'll go into a little detail but there's Black Cat Station and that's over in Nampa. Meridian is to the right there is Meridian. We'l[ go into detail that's just kind of an overview there. In 2004 in the Meridian area, we're going to be putting in a 230 KV Station at well what is the Garnet Power Plant site. It still is a permitted site and since the plans were already through to put a 230 KV Line, we are going to continue with those plans. The site is up there north of Middletown. It comes through Caldwell through the site and it will follow the railroad to I believe that's that should be Chinden and across Chinden. Then it drops down into Locust off of Chinden. 2005 in this area will have the Hillsdale Station and we'll also being doing an upgrade to the Meridian Station to - it's presently a 69 KV Station and we'll be upgrading it to a 138. The Ten Mile Station is going to be put in it's - the site is already permitted, posted and fenced and we'll be actually building the station. Another station that supports the Farwest of the Meridian area is the Star and Ustick Road Station. There you can see the Hillsdale Station it's at Eagle and Amity Road. It's basically being - the growth down Cloverdale Road with the subdivisions is the factor for the Hillsdale Station. It does come as far north as the development on the corner of Eagle and Overland that will be in this stations area. There are also some fairly large subdivisions going up around Eagle Road in that area. The Meridian Station we're going to - presently Black Cat is a 138 KV Station and we're going to go between Black Cat and Cloverdale in two steps. In 2005 we'll go from Black Cat to Meridian there's virtually no changes in the Meridian Substation. They're dual use transformers and it's just a matter of where we connect the 138. Physically it's just going to be putting the line the new line down Meridian Road upgrading the 69 system. It may include changing some of the old restructures but it will go on the same right of way basically the same place that the 69 runs currently is where that one will go. The Star Road and Ustick Station is Star Road and Ustick. What's pushing that station is the development around the Sugar Factory area, the Idaho Center, the new BSU Campus et cetera. It's like I say it's west of Meridian but it's still in the vicinity. In 2006 we'll upgrade the line between Meridian and Cloverdale and it would be the same as the first part of the line we'll just be going down the current 69 line and upgrading where necessary. In 2012 there's - in the Meridian area that is pretty much all that gets done in the new future as far as stations. We'll - we have this station here at (inaudible) it's upgraded and that is for a Columbia and Meridian Road Station which is south. That is also for the developments in the area. Meridian City Pre-Council Meeting March 25, 2003 Page 21 of 31 Beyond 2012 you have the other stations at Amity and Ten Mile, which is just outside of the Meridian Land Use Map area. Chinden and McDermott are basically at the far north of the area and then you have the Columbia and Meridian Road station showed there. I showed that at Mora but it comes out of Mora and south of Meridian. You have the Ten Mile and Amity Station is - and we try to put these on the corners as you notice. That station will also be a 230 station, which we'll go over in a minute. The last one is the Chinden and McDermott and it's basically for the four north south of the river is what that stations for. Then we go into the 230 lines. All the stations and lines that I talked about earlier those are 138 and this is the 230. Where - how it effects the Meridian area is basically we will have a line that will need to go between the Amity, the Ten Mile Station, and the Cloverdale Station. The proposed route or one of the available routes is to come through the Meridian area on the railroad right of way. It's the preferred route and it's due to the 138 lines that are already on the Franklin Road however, that - it can go there or it can go on Franklin Road. Those lines can it can be upgraded to do that and that's a matter of timing, road widening, et cetera that we'll drive where that 230 line is placed. That's probably the biggest impact item that we've proposed to do. That line it will be somewhere in the neighborhood of the year 2008, 2009 is where that line will be coming through. That's alii have thank you. Excuse me any questions? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: On the - do you work in coordination with ACHD and when they do their road widening projects and that sort of thing? Nofsinger: Yes we do. We try to work very close with them that way we can coordinate right of way. If one of us goes in first then it - we normally can split most of the costs when they do a road widening so it benefits both ourselves and ACHD to coordinate this. That's one of the reasons we like to get the information of where we are proposing to put these lines out as early as possible so that when it comes up in the five-year ACHD Plan we can have talked to them you know basically when it comes out and then work with them as they develop their plans. De Weerd: And all the sites that you have there have those been acquired or are we going to find one of those contiguous applications things that we did what a year or two ago on the south? Nofsinger: And that's exactly what we're trying to prevent. The Hillsdale Site which is at the Amity and Eagle Road has been acquired, it's been permitted, the Master Site Plan's been approved it's all set and ready. The Ten Mile Station has been approved, bought and like I say there has been development at that site. The only other site in the area is or that's close in is the Ten Mile and Meridian City Pre-Council Meeting March 25, 2003 Page 22 of 31 excuse me let's see yes the Ten Mile and Amity site is the next one - and that is on we are looking presently at acquiring the property there and starting into the process of developing that site. That site's basically in the 2008 timeframe we're looking at using that site. We're trying to get at least the five years ahead if not farther on getting the sites and insuring that everyone knows that it's going to be there. That no one's going to be - you know six months after they buy their house see something come through and go I didn't know. That's a lot of what of what we do is to prevent that. We - you know we try to be the least impacting as possible when we do things and if everyone knows it's there it's something like some of the lines that presently exist. No one when they drive up Eagle Road stares up at the towers that are there because they've been there and you know there it is. It's when you go in and go well I want to bring some new ones through that people tend to go well I don't know if I'll like that. If we work far enough ahead, we can head off a lot of those potential problems. De Weerd: I think you participated or I believe Layne was there during our Comprehensive Plan Meeting. Are these now all adequately or accurately reflected on our Comprehensive Plan Land Use Map? Dodson: I'm not sure if all of them are or not but I think for the most part I think we are up to date. There have been some changes in our planning like on this 230 line and those types of things. Those have come in since that - since we went through that process. Yes, we want to get this all back onto those maps. I didn't want to (inaudible) slides up there. There are two lines I think that are going to be very significant and those are the 230 KV lines along Eagle Road there and then through Meridian. Those are tall lines we want you to be aware that you know there's defiantly a need in the future for those. There are some fairly well defined corridors whether it's Franklin Road or the railroad tracks there on that east west corridor and then you've got the Eagle Road north south. I think Meridian is shaping up to be in pretty good shape as far as the having the power - added the power to develop so your ultimate build out scenarios this - you're seeing right here virtually. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: So that, Mr. Dodson that 230 KV line up is that similar to what's on the Eagle Road now? Dodson: What you see along Eagle Road on the east side let's say from the railroad tracks to the North McMillan Road that's 230 KV line there. That would be similar. Nary: Thank you. Meridian City Pre-Council Meeting March 25, 2003 Page 23 of 31 Bird: What's going down Overland now? Dodson: That's 138. Bird: 138. Nofsinger: Actually the 230 line both the one south on Eagle and the west through Meridian will be smaller than that. That line is actually set up for double circuit capability and these will be single circuits that unless we put it down on Franklin then it will be a double circuit with the 138. If it is a single circuit they tend to be about eight to 10 feet lower than the one on Eagle so it's not quite that bit but in the vicinity. Dodson: It's still tall. Nofsinger: It's still pretty tall yes. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess with some of the changes that are coming up with our Comprehensive Plan I would like to see if we could pretty much get this going with those amendments Brad so that we can have it accurately reflected in our Comprehensive Plan. We do have citizens that look at this. We will have it online and so I think the more we can let the public know what the plans are how we can help you with your public relations I think that will benefit everyone. Dodson: That is our desire and as Jeff mentioned the sites that we do not have acquire - we have not acquired yet we are in the process of doing that. We're pushing and we're going out seven to 10 years, buying those properties, going through, and getting those permitted with Ada County at this point. We're trying to get well ahead of the game unlike we were with the Stoddard and some other stations we've had. De Weerd: Will you be bringing it into the city as we grow to those sites or what are your plans with that or are we going to have to force annex you? We don't do that. If you're contiguous like your Five Mile front before you would build on that would you ask for annexation? Dodson: Oh on the Ten Mile? De Weerd: Yes. Dodson: We probably would. Meridian City Pre-Council Meeting March 25, 2003 Page 24 of 31 De Weerd: Okay. Dodson: One thing about the substations they don't require much in the way of services that's for sure. De Weerd: I just hope your signs are big enough. I think the one out at Ten Mile that's very - Dodson: We've got a sign at Cloverdale too. De Weerd: -- noticeable. Dodson: That's one of the conditions that Ada County wants. As soon as we get them permitted, they want the signs to go up to inform the neighbors and potential neighbors to know that those are going to be in the area. We want to preserve the corridors too and then if we can we'll work with the developers as they come in with their plats and try to get those indicated along their plat so they know that there's a future line for that. Thank you. Corrie: Thank you Layne, thank you. Item 6. Sage Community Resources Presentation: Corrie: Okay the next one is the Sage Community Resource Presentation Mayor Garrett you're group is up. Simko: Good evening my name is Kathleen Simko and I'm the director for Sage Community Resources. With me, this evening is Mayor Garrett Nancolas he's the Mayor of Caldwell and he's the immediate past president of our Board of Directors. Also, with me, this evening is Council Member John Evans from Garden City. John is also on our board he is our Secretary Treasurer. I have packets that I'll leave with you when I'm finished when we're finished. We appreciate the opportunity to be here to address the Council this evening. I've gotten the information that I'm going to cover in the packet as well as some additional information that you might find of interest. I thought it would be helpful if I started with a little bit of an overview. I don't want to assume that you may know who we are, what we do, or how we serve our community so I would like to start with that. We'll be, excuse me we'll be 32 years old this fall and we serve the 10 counties in southwestern Idaho known as Region 3. Our mission is to provide community and economic development assistance to our member communities through collaborative partnerships to enhance the quality of life. We do that through five major programs or departments that offer services. First is business development and that provides a variety of services to new or existing businesses particularly with the focus on rural minority and women owned or women interested business owners focusing on low income. We have a Development Finance Department and that's basically the lending arm of our Meridian City Pre-Council Meeling March 25, 2003 Page 25 of 31 organization. We have several loan programs available to qualifying businesses in our service area including SBA Micro loans. In many cases, these are very small loans less than 10,000 dollars. We don't like the term lender of last resort but in many cases, our clients must be turned down by (inaudible) banking or financial institution before they are eligible for these loans. We have approximately 85 active loans totaling about three million dollars. Work source is the contractor to the state for Workforce Investment Act Services. We are the only region in the state that doesn't go through the Department of Employment. We primarily focus on employment training related services that are targeted to youth, adults, and dislocated workers. You might be familiar with the one stop career center. They are a subcontractor to work source, which is a department of Sage. Many people don't realize they're part of Stage but they are. Another department is the area Agency on Aging. Again that sort of has a life of it's own but Sage contracts with the Idaho Commission on Aging to be the area Agency on Aging for Region 3. We provide services either directly or indirectly through contractors that include things like the congregate home delivered meals, transportation, homemaker, chore services, adult protection, case management, health promotion are ideas of those kinds of programs. Finally, our Planning Department partners with local communities in providing grant assistance. We are the economic development district for Region 3 as designated by the Economic Development Administration the federal. We do the - we get a small amount of the money to administer and update the (inaudible) plan that's done each year. Some of our grant sources may have restrictions on them that eliminate projects but our team can always be called upon for assistance and resource sharing. I think it's important to note that since 1986 the last 16 years our team has generated grants to our member communities in excess of 48 million dollars and that is not the total project value that is just a value of the grants that have been received by those communities. If you look at the project value it's much more significant than that and that doesn't talk about or address secondary or truitiary benefits such as job creation that may be a component of that grant or infrastructure upgrade and other benefits the community has been able to gain through those grants. This evening even though Meridian might not meet some of the eligibility requirements with low to moderate income that many of our grants look to I think there is still a lot of potential projects that could be eligible. For example, infrastructure projects are those leading to job creation in which at least 51 percent of those impacted meet the low to moderate income requirements those projects could be eligible. Some transportation projects may be eligible. As an example, I believe the Meridian Boys and Girls Club could be eligible because they target at risk youth. Our staff has been out recently to look at the renovation project proposed for the Meridian Senior Center and that is definitely an eligible project. Typically, those grant awards receive the minimum amount of 100,000 dollars for renovation 150 is for a new construction, 150 is eligible for renovation. Currently we even have a project that is receiving USDA grant that we've provided assistance to that is a limited liability company. Sometimes it's all how you structure the project that makes it eligible. I was asked specifically this evening to address some of the projects that we've been Meridian City Pre-Council Meeting March 25, 2003 Page 26 of 31 involved with the City of Caldwell. I'll mention a few and then perhaps Mayor Nancolas would like to comment on those. Just of some examples, Sage can be resource developed in economic adjustment strategy for Caldwell to look at development issues and decisions needed along the Indian Creek Corridor. We're also currently working with the City of Caldwell to provide the economic development via visibility (inaudible) excuse me of their downtown as well as the corridor along the Indian Creek to the airport. We're looking in partnership with the core of engineers which would be a four to six million dollar project that would daylight Indian Creek through downtown Caldwell. Was that based on the carwash that went into the river was that part of that project Mayor Nancolas? Nancolas: (Inaudible) Simko: Okay I thought maybe it stimulated something really wonderful out of that. Caldwell has formerly establishes, has formerly established as an Urban Renewal Area and designated a slum and blight area within downtown which makes it eligible for projects. There are multiple public and private funding sources that are going to be leveraged depending upon the funding criteria. I think things like the Senior Centers projects that target the at risk youths also things that might be deemed emanate threat could certainly be projects that would be eligible for the City of Meridian. Mayor Nancolas would you like to talk on any of those particular projects? Nancolas: Honorable Mr. Mayor and Council Members it's a pleasure to be with you this evening and thank you for allowing us the time. The one thing that I wanted to talk about just for a moment if I may and the thing that probably - even though these projects are here the most valuable thing to me so far has been the relationships that we've developed with EDA with the Department of Commerce through the relationship that we have with Sage. As you know Sage has gone through some transition over the last couple of years and we have a new Executive Director. The board has been rejuvenated revitalized and I think we have a very good working relationship with the member agencies that we represent. Obviously there are a lot more advantages to being a partner with Sage than just the economic development side of it. In talking to Council Member de Weerd, she asked me to specifically address some of those issues. We have had the good fortune of actually developing relationships with A. Leonard Smith who is the Regional Director for EDA in Seattle. We've had the (inaudible) of developing wonderful relationships with Pat Madarieta, Jan Blickenstaff and the Department of Commerce here in or excuse me in Boise. The projects that Kathleen has referred to are all a direct result of the working relationship that we've been able to develop and convey our desires, our dreams, our needs with those persons who happen to be depositions. To understand how the programs work and then help guide us in the direction so that we have good grants and good processes to go through to ensure our success. If you take a look at what's happened to Caldwell in just the last few years the main thing that I would like to talk about to begin with was what kicked us all off was a Meridian City Pre-Council Meeting March 25, 2003 Page 27 of 31 two million dollar grant that Sage helped us obtain through (inaudible) and the staff to put in two million dollars worth of infrastructure in the area of our airport. That area was totally nonexistent in a growth pattern nothing was happening out there. Farm ground that hadn't been developed because we had no infrastructure next to our industrial airport and there was simply no growth. Through a partnership with Sage, EDA, the Department of Commerce, the City of Caldwell, and also the Urban Renewal Agency, again the relationships and the partnerships here are very, very vital. We were able to obtain a grant that allowed us to put in two million dollars worth of water lines, sewer lines, build a road that connected our airport with 2026. Since that time since that has happened we have annexed in that area 1300 acres of ground, the development out there is going nuts and it's been a tremendous boom for the Cit of Caldwell that we probably won't really recognize the value of for many, many years to come. Again it started with the relationship through Sage to those agencies that could help us accomplish that. That's on project and as you know, we have really begun to turn the wheels in Caldwell. The other projects that's she's mentioned Indian Creek, downtown revitalization, and economic adjustment strategy grant for our airport to help us build a terminal there. Also to do some study for downtown circulation, economic development for downtown, how we're going to tie the downtown with the college and Indian Creek together. Those things would not have been possible without the efforts of Sage Community Resources. I don't know what our dues are each year 3500 dollars 3600 dollars peanuts whatever it is. Really if you would look at the return on investment to what we've been able to obtain over the years through our association with COMPASS and that's not to mention the senior programs, work source programs you know the many, many things that they offer the micro loans. Those programs are in excess of that but if you look at just simply what we've been able to obtain through our relationship with Sage I would think it would be really hard to find any kind of investment that would pay you that kind of return no matter where you go. Those are my comments Mr. Mayor, Council Members I would encourage you to seriously take a look at becoming a part again of Sage Community Resources, developing the relationships that have been so valuable to us and obviously we have great relationships with you already many of us work together. This is a wonderful relationship that we have. I would stand for any questions or turn the time back over to Kathleen. Simko: The majority of our operating budget or the funds that we operate with are state and federal passed through, through contracts. We have very, very limited resources in the way of what we deem unrestricted funds. A lot of times that serves as match for other projects or it serves as (inaudible) capital to look at doing other things that we might need to do to serve our communities. As a member of Sage Community Resources, the dues that our members pay afford them access to the services. We realize that some communities for example the City of Boise may not be eligible or may not choose to use all of the services that we provide some of them may be offered any how. In the coming year the board is going to be exploring alternatives to the current due structures so that we can Meridian City Pre-Council Meeting March 25, 2003 Page 28 of 31 arrive at a membership rate that is more accruable and reflective of the benefits derived. Additionally we're undertaking a more comprehensive strategic planning effort there will be a focus needs assessment that will help us determine what services the community's use and value and what services we may look to developing as we diversify our product line if you will to our member communities. Our bylaws that are 30 some years old but still appropriate require the EDA portion requires us to have four members from Ada County. Currently there are some vacancies in those positions. Most of those, all of those are comprised of locally elected officials. There is one opportunity that Meridian might consider becoming more involved with in taking a seat on the board. Rich Haun who is one of members at large is our current president he works for Idaho Power. This isn't collusion but he and I have been diligently working on getting our board up to full compliment but we do still have a vacancy in Ada County. Additionally, by paying membership dues each year you ensure that Sage Community Resources can help you meet the needs of your community. I think as Garrett illustrated there is certainly a great, in my opinion a great return on the investment. In fact, one of the pieces of information that will be in your packet is what I call a return on membership. It was sent out last year with your due statement you should have hopefully seen it. Basically, it looks at what we've done in your community and each of the five major departments. It's a very simple one-page (inaudible) impact on what we've given you for your dues. The information is outdate we'll be sending out due statements again in April and they will be updated for that. For the packet, that you have is from a year ago our fiscal year ends in the end of October of each year. I think in closing what I would like to do is just turn the podium over for a moment to Council Member Evans so that he could offer some comments and then we would be happy to answer questions that the Council may have. Evans: Thank you Kathleen. Mr. Mayor Members of the Council it's also a pleasure for me to be here. I have very little to add they have covered it fairly thoroughly with the exception of one area I think. That is an area of compliance. We've benefited by a number of grants in Garden City we've just finished the Senior Center addition and we're going to Phase 2 to almost double the size of our center. With the federal money, there are a lot of strings. There are compliance issues that have to be very carefully followed and our experience with Sage's Grant Administrators is we've had a clean compliance audits. I suspect that that's the case in Caldwell as well, clean compliance audits at the finish of each of these projects, which sheds a very good light on obviously on Sage but back to the recipient of the grant, which is the City of Garden City. In today's climate of scrutiny and accountability, it's a very valuable service that we hold highly in our little town because the expertise is available there. They guide us completely through the process from the new (inaudible) that they want to see in their Public Hearing process right on through to the financial auditing and guiding our Treasure through the pass through process. That's another valuable part of this whole program. Then the last thing I would like to comment on is the Area Agency on Aging. Benefits - the senior in Meridian are receiving the Meridian City Pre-Council Meeting March 25, 2003 Page 29 of 31 benefits through the Area of Agency. They will receive them whether you're a member or not. From our perspective in Garden City, we view that portion as - from a little bigger picture as we allocate our dues appropriation every year and we consider the area three as part of that analysis. It's philosophically the same kind of analysis we have with our membership with Valley Ride, with COMPASS, with the Treasure Valley Partnership and it's kind of a collaboration of effort to accomplish an area wide (inaudible). Currently, services the bulk of the 10 county services of course are in Ada County. When you have an opportunity to see some of those in action, it's a motivation to want to be a part of the effort to maintain the health of the organization that's overseeing those efforts. Seniors at risk, seniors being abused by family members, the social services that are provided it's heartwarming for us to be involved in those kinds of activities in an oversight position. It's valuable from our city's perspective to maintain the health - help maintain the health of the organization that does that oversight work. It's not a profit center I can assure you. I will close with we have copies of our audit available. We are - we have multiple layers of financial oversight from the various funding sources. We are very tightly scrutinized externally and internally and any of that information is available at your request. We would be happy to provide it. Thank you. Corrie: Thank you John. De Weerd: Mr. Mayor. Corrie: Kathleen. Simko: Mr. Mayor I believe the packets they are labeled. Your does have a resource CD that contains the information for the entire 10 county region on what we've accomplished to each county. I guess with that if there are any questions we would be happy to entertain them. Corrie: Okay first let me thank both you Kathleen, John, and Garrett. It's good to see you all, both all three of you. Thank you for the presentation tonight very well done. We will look at it. We have looked at it before and we - well you know what I'm talking about. We'll do that now Mrs. de Weerd. De Weerd: I had a question for John that when you mentioned their administrative oversight of some of these grant programs what kind of time commitment does you own city staff have in regards to administering or reporting those kinds of things? Evans: It's virtually nil. You're literally guided completely through the process. Reports are prepared through the grant administrator. Sage as the grant administrator fulfills the legally mandated functions of reporting and essentially record keeping for the grant. It's really a no load. Meridian City Pre-Council Meeting March 25, 2003 Page 30 of 31 De Weerd: So they write the grants and then they administer them as well? Evans: That's correct. De Weerd: They do all the reporting. Evans: That's correct. They will counsel us through the process. You know there are Public Hearing requirements for example there's a certain format Carl's very careful about indicating to us - Carl (inaudible) is one of the planners very careful about indicating to us what the format is and when to have the hearing and what kind of action needs to be taken. We just are very careful at those - that we follow those instructions because it keeps us in that again in that 100 percent compliance category so that when our name comes up again on the next turn in the barrel we're one of those that have a clean audit. De Weerd: So in your grants with the Senior Center are you saying the Senior Center can apply those grants without your city's participation? Evans: No the city participates. Our participation is approving and at the Council level the application to apply the grant. We are the pass through so we have to write a few checks. Again, the chronology and methodology to fulfill the grant is hand fed. We aren't in a research mode. We have to sponsor the grant and the money that ends up getting awarded we distribute in a pre-described manner. De Weerd: And did you help the Boys and Girls Club then obtain their grant for improvements to their facility? Evans: We didn't have a Boys and Girls Club grant through Sage the money for that was privately raised through some benefactors. De Weerd: I thought they had the parking lot improvements. Evans: Well, some of the improvements our Urban Renewal Agency did down there. De Weerd: Oh okay. Evans: But that wasn't administered through Sage. However, we've had infrastructure improvements, the Senior Center, we've had one infrastructure improvements allowed our Misty Cove subsidized housing project to go in for first time homebuyers. You know the litany of things it goes on and on. It's really a very a light load on administrative staff through the city. Again, the benefit cost to benefit ratio is astronomical from our perspective. De Weerd: Thank you. Meridian City Pre-Council Meeting March 25, 2003 Page 31 of 31 Corrie: Okay once again Kathleen, John, and Garrett I'm sorry. Nancolas: I want to make sure that there's not a misunderstanding about one of Mrs. de Weerd's questions. The cost associated with preparing a grant is none. In otherwards, Sage does that as a service. Once the grant is obtained, there is a portion of that grant that is dedicated to administrative fees. That doesn't cost the city anything. In otherwards a 320,OOO-dollar grant there may be, I don't know what the exact figure would be seven or eight percent of that would go to administration. That does go to Sage Community Resources the cost that would be associated though with preparing a grant which are countless hours of putting things together there is no charge for that whatsoever. Sage has no guarantee that you're going to get the grant nor does the city. All that is done if you want to call it's a (inaudible) all that work is done because of the relationship with Sage that saves the community thousands and thousands so I just didn't want there to be any misunderstanding because there is no cost to prepare the grant. Once the grant is awarded, there is an administration fee that does go to Sage. I just wanted to clarify. I'm sorry Mr. Mayor I apologize. Corrie: You're fine Mayor. Okay thank you very much the three of you appreciate it and thanks for coming tonight. I'll share the disc I'll have it made and then give it to the other Council Members. That concludes our Pre-Council Agenda. Council I will entertain a motion to close the Pre-Council Meeting. De Weerd: So moved. Bird: Second. Corrie: Motion made and second to close the Pre-Council Meeting all those in favor say aye. All ayes motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT MEETING ADJOURNED AT 7:07 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~2 ROBERT D. CORRIE, MAYOR ATTESTED: - - March 21 t 2003 MERIDIAN CITY COUNCIL MEBING March 25, 2003 APPLICANT ITEM NO. 3 REQUEST Discussion of Special Audit for the City of Meridian AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: I DAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~s-tcY J;fJ{)#- S Contacted: Date: Phone: Materials presented at public meetings shall become property:of'~, c:;:it)l.of Meridian. CITY OF MERIDIAN Computer Usage Policy DEP ARTMENT OF FINANCE AND INFORMA nON TECHNOLOGY Adopted Resolution # Synopsis -.:,.--,-.,,-. -'-.'-:',>---:-:. .""'-..--- ,...'.-........, .-..-.... ''',--,"-,." ..;",.-,' -.-,--', .,'-::.-' --.<c-;. ."",. -.,.-,-.,--. m,." .__n_.". ,., - .".' ......'....... n_.' _..,'. ..... .... ",.. ..," '. , ., .-' '.- ,.. . Computer Systems are provided to City employees with th13 {iq(pose dfff1}proving the employee's ability to do their job. Computer Systems owned by the~ityare intendedf9': City business only. Computer Systems are to be maintained by authoriZed personnel onlYivyhich includes the installation of software and hardware. Servers~Ef! to be nzaintained excll.JslYf!!yby IT staff. Inappropriate use of computer equipment mayiresult in disgiplinary action.I:!...s..ers of these systems should avoid any activity using the computer*Y.~te'll#that could result In a breech of security, compromise the financial posWon or create a;goijtingent liability against the City of Meridian. .. .. ... Objective: '.' ..'.' ..,,', " '.." . ...-- . . . .-. .... ,. "," ' - '- , '.. . B. The CifY(will periodically run inventory software that determines what software is installed, that appropriate licenses have been purchased, and the configuration of the hardware. This information is to ensure that the City has no license liability, and that software and hardware configuration's are best matched to a particular users needs. This process may reveal installation of software that is not in compliance with City policy. 2. Software/Hardware A. All hardware and software, except those systems specifically excluded in this policy, shall be installed by Information Technology staff or by an authorized department representative. 1. The following computer systems are outside the scope of this policy and are not the responsibility of City Information Technology Staff. Departments who use these systems are responsible for working with contractors to insure proper maintenance, back-up and oversight. a. SCADA b. MAXICOM c. SPILLMAN :n_,'.,._ ",.,.,..:.__.,:.," "C'_-"'_.' ..,'..,....-._. ...........-. ..n.......... . ..... -"---''',--'':,-.'-: .',,"",":""i ""'._'_""_'_""._;'. ""_ n_,_,_,' ,:.:c'__:_," '..__.:...,_.'_._:', , ".' -.. ., --- . -- - . ' ~ .-.... .-..' .. . ....'. ," ,-" "..,.--. -",-.-,"-",.,-_.:, . '--. """",_.", '......:._ -'_'_:'-'...''':..n'; B. Each workstation is configured at the tim...~.jtisjnitially/iristll11ed to work in our ."___"C'.":_' -', ,.'",__.,'. complex networked environment. All software,ri6twork and printet".~csess is established when the workstation is setup. Users are not~o change their system's se~geo~figuration. If you believe that your workstation's setupj~./c. 9. nfigure,g incorrectly, yoU, should contact Information Technology staff for assistance. . ....u .. . . .-'- '::.: -:" ":",-:-,'-:-':. " ~_: :-, ,-: - " .~. :_:';- -' " . C. Department Managers of.their assigned agent.shall keep a record of authorized computer software for all indiviq~a)~....within their dep~t:1:!TIent. The City will utilize inventory software to maintain a cUlTenfJistof all software installed on City computers. .. . , ' '- ~. '--' . , : .' ,,-' - - ",',. -'. 3. Server Maintenance .....'.. ...........:' ....,_:..:...;.-...:.:................' '.. , '.'.'. . , . -- . , . ._, -.,- ,-', -.,. . - ','. .... n-',-.'.,:. ..,,_,'_ '._..__..... __.,. .-,_.,"'_..---:-,---:,-, -:-..-..." ; ,"'.. . . ' - ,'.. , '.-'.'--"-'- ._,- .. .'..'-"'-"-'._.- -'.".' -, -,'-.' -'.. A. Only IT'pefsoIlIl~r~e authorized to install, monitor and configure servers owned and operatedin<tl1R..City of.!Y1eridian. Non+tpformation Technology employees should not access Windowsap.q Lin~~.~~.rvers withmg)first obtaining authorization, or receiving instruction ,from theIl"if9l"111atiopW:Rgl1P819gy Department. . Servers are the cornerstones of our netWorks and areresponsiblefol" maintaining our databases, data files, passwords andG~~r~ccdtihts;} .... Gi~~ti/~h~ importance of these machines it is necessary to restrict access. . -. " '-- . :-::'---.:: ...':'_..-,:. ..C_.,.-.-, ':...... ._-.,:''-:_0::,:.::-" :_;-...:: A. All~J:11ployeesiof the City of Meridian are responsible for maintaining good security practi9~s9yer City computer systems, information systems and data. B. Employees are responsible for safeguarding their passwords. Passwords should not be stored online or given to any employee other than your supervisor or IT personnel. C. Users of City computers are not to access or utilize another employee's password. D. Users are not to modify, copy or delete files belonging to another user without first obtaining permission from the owner of the file. E. Users are not to attempt to gain access to computer resources they are not authorized to access. This includes the attempt to try and circumvent current security controls. I. In accordance with this objective, individual employees will not have Administrative privileges on their local computer or the City network. This policy is necessary to reduce the potential of viruses and non-business related software. 5. Back-Ups ..-,,-'._' .. "'.'. . A. Each department location within the City of Meri~t~iis to perform daily back-ups of server data. Completed back-ups are not to be storeci.prisit~;!g reduce the potential loss of critical data due to Terrorism, Acts of God or other/l'[aturardi.~.fl.~ters. It is recommended that the employee responsible for changing the8~8~~UI? tapest~~~home the previous day's back-up tape. Monthly back-up tapes Sfl.ubesent to the lrif(l.#mfl.tion Technology Department for long term storage. "., -"'-'-._'-'." ....:.--...' ',', ...........__.-..-.', ,"-' :.::_:',-'::';,":'::':::':.:':ii":-,:'::::... _ "':":.: :: _', - -::-:":": ,:,:,::,::::::':?::i.'::::~:::;:,:::._::i:::" :-.' -,-.::--,-,-.,'.,--.'."- -::."-. .-.....-'.'.'..:...:..:... , ''''.. -".-' ,-" ..,' .,<..:-..,...., '.-.-,..-. .-........:.---.:. "".'- -. .." "-- --' 1. Back-up schedules will be bas~4p!l th9.Grfl.ndfatherlFat~~r/Son rotation schedule. Each location will use three sets<()f'~apes. The three sets will consist of four (4) daily tapes, four (4}weekly tapes andtYc;:.lve (12) monthly tapes. ...... ,.--..... ....... "-,," ."'::._'_'. ..,.'c_.:.::.... ," '-:.," '-,",-",'''::-,'. "---:-'".":" "-" .- ,..",..---. ',,',"-"-'- ..''''''....,.-: :"',-,._-.-,..,.. ..,....... ,._____._.,_... .n.. .. ..-. - . - - . .. .....- --... -.-._-,. ..-'." ..'. -.,..... :::::----'.-;-,--'::,._.,. :_-:.,...:,..-:'-'....'., 2. The daily back-up tapesi#i>>,illconsist ofa~onday, Tuesday Wednesday and Thursday tape. The weekly tape set >>,illconsistof a Week I, Week 2, Week 3, and Week 4 tape. The Monthlytape.~efwillh:'l.y~atape for each month of the year. However, ci@p~114il1g on your locfl.!ions back-upineeds you can use a minimum of a six (6) tape monthly set. If you usea six tape monthly set, rather than having a tape for eachll10nth ofithe year, yoriwill have a January/July, February/August, March/Sept~l11ber, .A..pril/October, May/November and a June/December tape. 6. Remote Control A. Users are not to remotely control another user's computer or allow anyone to remotely control their computer system. The remote control of another computer within the City of Meridian requires authorization from the Department Head and Information Technology personnel. 7. Inventory A. Each Department Manager is responsible for maintaining an accurate computer inventory within their department. When Information Technology staff remove or add computer equipment from a department, notice will be sent by IT staff making the Department and Finance aware of this transfer. Tagging of new equipment is the responsibility of each department. B. The Information Technology staff will conduct periodic audits of inventory records maintained by each department to insure there accuracy. 8. Purchasing A. In accordance with City purchasing policy, al~(90mI>Bter software and hardware acquisitions will be coordinated through the Informattpn Tec~BIBgy Department of the City of Meridian. By coordinating the purchasingq( hardware anq",Spftware, the City can increase their buying power while maintaining,cohsistency betweeh;th~ different systems used throughout the City of Meridian. . :---'.'-::.:"-"'. '. ..-....----...,'.'. '.. ............... ..". . ''''-.- '.", .. :-':._0"'."::.:-,"-"_.'-':""'" on ....-..,,_.-. '-':'-" . '. - .. . - . .- ".'. ..' . ., - --. "- ".-"'. . n'.".'.",. ,.. , 9. Internet and E-Mail Activity (Reference HR SOP6~~.3 &.~;2'04) A. Use of City Internet and E(~ail is for businessiB1E"Poses only. The City may restrict internet access to authorized employees(ls determined bY,~llc:h department. . " - : - " - . C. Dial-up internet accounts are to bell~ed for City business only. Employees are not to use City owned dial-up internet accounts forhome or personal use. " ,.., -.,-..,'-_.-,.-'..:',-'_.'. '.,.-"'---.' .,-.., ,.:....,....,.....,- .. ."_".,',." _.". ,_, '---'.'0"'. _._"_.,_,. 10. ConditionsfoAutl1orizatIoIl.(Referel1<:eHR SOP 6.2.3 & 6.2.4) :..-'.:'.-:'_:,::::: ":i:::':'-:'(:'::-.- ,". .- - :-".:-: ':. :-:.' ;-:: :::-::,-::: -- . "-~:,:'.:;i ':,:::::::::: B..A.A~mployee'~iauthorization to use the computer systems within the City is contingentQIil1is or he;rcontinued compliance with the following conditions: 2. Computers owned by the City of Meridian shall not be used to distribute, display or store (bye-mail, instant messaging or use other electronic communication such as bulletin boards, chat rooms) material that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, defamatory or otherwise inappropriate or illegal. 3. Unless expressly authorized to do so, employees are prohibited from sending, transmitting, or otherwise distributing proprietary information, data or other confidential information belonging to the City of Meridian. 4. Users are not to use City Computers or internet connections to play or download games, view or download entertainment materials (including pornography), visit sporting sites, look for JobslEmployment, or to visit gambling sites. 11. Violations .'-. A. An employee's authorization to use the compufer systems within the city IS contingent on their continued compliance with this poliqy. . """ "-'........ .'." '",.---'. '- '....". ..:::. ":." ',".-..'.-," " .',,- .,.......-... "--'-'". ," .......::..._-.. :......:_.,.:...,.::,'. ".;:: ..:..__.-::_'._.".:_:i. ::"__....:'_";::_. '.-'.., nc._,_:_.::".;;:_..-'_. ........-...--.......... ...................... B. An employee who violates this policy ~Aa]l be subject to forrri~!.gisciplinary action up to and including termination from City e~ployment\ In addition, erti1?!9~ees who have violated this policy may have their computer.~9(::.~ss susp~nded or permanentIyiievoked. "-',': ..,'_.:,-..-..'-,..."..,.----;",- ';,--,-,,',-:. "::.,. '-':-'-:/:';:"-"'_:-.'--'" :-'-:-.:'.-; "'-::'- "':.-,..,:.:..;':,:--'-::::.. ,:.'-,'" ';'0"::-- --n.'_-;...'-::::.,:,:.:;".,:,:;::.:-..:__ ._:'::" ":::--':-', _,,:,::::':::':-:,:':::'::-:_:i/:,,::,:_:j,::;~:,_;_,:.'.". 12 Notice to the PubliC .,; -:.",,:,-,,' ",n.".",,;; ,-,:,,,,.',':" --~ .... ::/-..- -.:---:-':.:-.:- '-:.-:::.:-,:..::-;-:':':::',:::_::_:-::::--"-\.:'::-::::::.:: ..-.-.:,:-,:,:.:-, _..-:.:,:.::::::::.:-=:'-:::-=-:-:\,::-'-i:',::,:::.'i:-::---.-. .n,-:_-,:.:n.:-::'.:-:n-'-:-'-:;:.:,::':.-:_:'-..:_::,-:::,_ -,:.::..::'.'::.::.:.,-;:.:,:;n'.' 'i:,-:',:. A. CommulliCati()IlW~ge throughie-mail or any other form of electronic communication shall in no",ay be deemed to constitute legal notice to the City or any of its departments, officers, employees, agents, ()rtepresentatives with respect to any existing or potential claim orC~llse.()faction.. . - - .' '.-' . 13. Website LinksPoli~y .,. '-' - ,'. . . -'-..-, ... .'.,,' .".'''.. .",.'. ','.',. :"--".-'-.' ,",-.-:. ,. - . , " .,- , ." . ., ,. ...:.', ,'._' __n........... .,'-.. , ..,'.."., -. .,".-' -,-,. .:."',.-.'" ,.-,---. .'__",n,,__ . ..".",.----.,' ,.....:.-..:.. . ."- .... B. Thei<~!ate ofr~aho, the Federal Government or any other governmental agency serving the res~del1!~ofthe Treasure Valley or other organizations related to the function of a department. C. Educational institutions serving the residents of the City of Meridian. D. Public utilities that serve the City of Meridian (e.g., trash collection, Gas Company, Power Company, etc.) E. The City's Web site does not provide direct links to external sites that are commercial or political in nature. The City's Web site is not intended to function as a public forum. The provision of these links should not be construed as an endorsement or sponsorship of these external Web sites, their content or their hosts. 14. Policy Updates A. The City of Meridian reserves the right to add, delete and modify any and all parts of this policy. DEFINITIONS Administrator Privileges - In Windows 2000 & Windows XP administrator privileges is the authorization to install software, configure networking, defragment hard-drives and set-up printers. (Users who do not have administrative privileges are authorized to configure their desktop, screensavers, background, create new files and e-mails, use compression software (WinZip, PKZip) and set-up your favorites on the internet. In no way is this list of authorized uses meant to be comprehensive.) Authorized Department Representative - An individual who workseltl1erin your department or physical location who has been authorized by Information Techno~()g;)' and your Department Head to install software, printers and to provide first level compllfefsupport. This individual is .n _.,,'.-__ _. appointed by the department head and is responsible for complying with>?ll City Policies relating to the installation or hardware and software. .. . "-.;. - -' -.--"',.;. ..........,...- ,-,;.", '., :. , ,. . . ., . . . .. -. . . "-.:-" .'.. --,."..-,'. ." .. . ":.. ',-. Network Configuration - The settings specific tO~()l1r workstation that enableiyour machine to access network servers, printers, shared file directories; internet alld e-mail. ", .-_.-'-. -....-.-...... .,,-,_. .... .-.-.-- .-.". ,... ...... ...... ....... ,...... -- . .,. -.- - . --. .......---........--..-,.,.-... ..,...... ,.,'.' .,,'..,- .... -".. "...--. .,........-.........--,...-. "-.' ," ,. ".. - .,n. _.. :." ',-.--".,:,:,:.,',;:",---:."'-- .... ";- no...,-,_:"..',:,:.-_,:,_ . .-. -.c...:_._;........,_".'.. Server - A computer that provides services suchKss6:ftwareapplications, files, printers or networking services to others()mputers. Typic:a.tiy a machi11.e running Windows NT Server, Windows 2000 Server,Windows2Q03 Server or Linux. Workstation - The machine at your desk that you use to access your e-mail, create documents and access the internet. Q & A SECTION .'-......', -. . . .. .-...-::..- .'.:.. .----',--..,".- ,"." ',',':-.' ",:;' ,-_. - .'-. Q. fr~2:~iy~da copy of a demo software package and when I put the CD in the driveifpops up with a dialog box asking me for a password to install the softWare. When I put in my password it doesn't like it and tells me that I do not have sufficient privileges to install this program, what should I do? A. In order to install software, you must have Administrator Privileges. Since individual users are not given administrator privileges you will need to contact the Information Technology department or your Authorized Department Representative who will help you install the software. A. A. Q. A. Q. After reading this policy I am really confused about what I am authorized to change on my computer. I do not want to do anything that violates City Policy, but I do not like the colors of my computers background and would like to add my family picture to my desktop, is this ok? The policy does not preclude you from changing the background, adding your family photo or even listening to a cd from your computer. Q. Occasionally I receive an e-mail from a friend that ispot business related is this ok? . -. '. '. . The best rule of thumb in this situation is to~~J(YgBFself a couple of questions, by receiving this e-mail is it preventing n1~ifrom d8ipG; my job or interfering with my work, does it violate any of tl1~.other policies/of the city, could it be construed as harassing or obscene...Th:bgoal of the e-rtl~l,f~olicy is common sense. It is important to note th~tie~mails received on cityC:()11.1~utlfrs become the property of the city and faILtind~r:the publiS information rllle~.9f the state. :.:':"::::::-":;:;:_::"'.-:. ....:-.:/:-:'-;i:::_:.:::::":.......,. ::):.:...:. ..:""":""':""'--, ,.-..::-':. . .::-:>.::_-::::::.-:'_:-:..-.:>::::: How do I get computer help? . ",', .. ., -:-.;.'--..:';' :,:n::,__.-.-- '_:_,::::,:_-:.:"' This is the order thats,h()l}ld be followe4;/i.speak with your Authorized Department Representatiye>orpepartment Heacl.tpmake them aware of the problem. Next fill .ou~,.the form on the web at http://www.meridiancity.org(itreqtiestasp~)3"()u should be contacted within 24 hours inciicatingthat your requ.est has beerireceived and will be scheduled. Do not call. the Il1fonnation Technology department, only department heads or the authorized department representative should call to request support. "-, - .... ...:.-, : . " ',-, ,.,-,. . ".',.-_:., ,--.," -:,:'_.-:-. .:,.'-:-;<:.--,.':':.. .:,:::".-,'-:." '::_:::-:.:.::i:.:::-. .....-.'-.::.-.-. ,-:,-,.-,-_... .',.'. Q. .1 came baC~{r9m14#8~~rg.g1"l.~Of my coworkers was on my workstation. I do ..PO~.lq1ow wh~tthis individual was doing, but am concerned that they might haVel?~.~1"l doii1~2~.omething that violates this policy and I am going to be blamed; what shouldl.do? A..:.. .-.-.--'..'- '._-...., '" .'.' '- - -.. .., - ' ,. ..-, .'n..' ___..___.... ....'.'....' " , --. '.. ".', ...'.::,....-.... .'-' . ... , ,- '- . .. .. ..'- .,' . - -.. . .""'...- . .- . .,_. ::-,:'."._"".n... ,.,-;; .--."-- ... ._'-- .'.. . .-,'.,-;...-, ,;_. Contact ydwsuper-visor immediately and make them aware of the situation. . - - --. . ... . .. . ..-,.". ._--,. --.'-:-','. ...-., ,'. .. '". .-".- '..'.. .-._, -..: ..-,'.-: . ----.. .,.... --. .....X9:avoid this problem it is important that when you are not at your workstation (pC)tl1:ityou logoff of the computer or lock the computer. To logoff of the pc, go t()the start button and select logoff. If your machine's operating system is Windows 2000 or Windows XP, you can press CTL + AL T + DEL and then press enter and it will lock your computer. This will prevent another user from accessing your pc while you are away, unless they know your password. If you are running Window 95, 98 or ME you must logoff of your machine. Q. Why do this policy and the HR SOP policy's say that you can monitor our computer activities? Do you monitor everything we do? A. The City of Meridian has limited resources to provide services to the citizens of our city. We have a fiduciary responsibility to maximize these resources, which includes getting the most out of the equipment we currently own. Typically the fewer programs that are installed and running on your computer the more reliably your computer will run. Currently the city does not monitor the activities of each individual user. We own and use software that inventories each machine's hardware and software and meters the use of the software programs one.~ch workstaion, but this software does not tell us what you were using the~9ftWaI'e to do. So if you are using Microsoft Word, we do not know if you "2~~#. using it to write a letter to a customer or to your mom. It only lets us ~()wtB~tyou had Microsoft Word open. It is not currently the practice of th~>City o:fii1\.1~ridian to secretly track your computer activities. .,- '- ,. . - -. "- - . ., " ,. .-. '. ,. :-.,". -"-'''':'.: .,::- '.".".'.'.'.,:-" Q. What does the policy mean wh~llit says, "Users are noft9.~ttempt to gain access to computer resources they are not authorized to access?iThis includes the attempt to try and circumvent current security controls." A. Due to the nature of c()mputers, it is irrip9$~jble to secure a computer system against every possiblei\Y@flkr1~ss. MicrosOft.~gd other software vendors are constantly releasing patclies:ap.giB~es to resolve,tl1eJatest security hole. It is the practice of the city tOiimplerri~p~.srcurityc:ontrols to prevent users from accessing unauthorized resoHrc~.~ia.ndto:$YPHI'e our networks from individuals outside o~thec::ity of MeridiaIl' .... .... . ...' ',. .' -.' - ,. .- ,. ;,-,'-'::.-'.-.. ...-:..-...., .-_........::-:. .'-,:.'-: -..-........'. Q. What doesit mean when it says authorization is "per incident"? A.ger incidenfmeans your authorization to modify, add, delete or configure any sys~em se1iings that are identified in this policy are limited to that single incig~rL.. Authorization does not continue in perpetuity, in other words it expires once the original task is complete. For example, employee A is beginning employment for your department today. You meant to send a request to have this new employee set-up, but you got busy and did not send notice to the IT Department to have this employee added. Unfortunately due to scheduling conflicts, the IT Department can not get to this task for two days, which is too long to wait. The IT Department instructs you on the steps to setup employee A with a user account. Next week employee B is starting work and you figure that instead of asking the IT Department to come over and setup this user that you will add the new employee yourself. You figure that you remember the steps that were given when you added employee A, so why not save the IT Department the trip and add employee B yourself. In this situation it would be a violation of this policy, because your authorization was to add employee A not employee B. March 21 , 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT March 25, 2003 ITEM NO. 4 REQUEST Finance Report AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTH ER: { riJf vr Kr/v rrJ}h' Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. z o III Ci <( "- :lE o o w '< Q o '" I- g a: !::! U'i ~ ~ "" 1Il<( Q ~~i: ~ 9~~ ffi a:wo :c ~~:: !z -<(w",o OOCl",,:lE ~~g~:5 u(/}m~u. ~ ~~~~ ~~{J~ l~sit I E:g~ii ~'~{i l::':slZ) w o cI:l () Cll Il. .a C) IDo< .~ !;: :: Ql Ql I/) .g' :::l III .!!! o Ql C. I/) ~ ......'" 00>'" ,.,"'~ ~Nci IY~ '" l::_ ~ ~ I~ <or-~oo <O~"'l!'cn V"'- ~:g~ .. .. !~~ "'N_ ~~~ CIIilItOO o.t'l.....~N CO'llC"Ilf"- ~~:z:i rhYloww ~ - = ~~ a~ ON NO ~~~:i: ....lI'l!Dl"- ~~aV; h 000 "''''- "'~.. ..;~ rn "'-0> __N .. .. .. ~(l .,!;: ~ i \" ~f ...., "' o '" :r ... - :~t=J~8 "''''if. ~;;* N~~ coa.c:oo oM !Xl N 0 "'~'" m",,,, ~U~ .' if.;?';?' O\/,,)I"lO 0.0-.......00 (jj~~@ .....,...tOliO .....N....O Oi")(I:I1"'- &!~~;i "''''.., , '''' gg}~ ,rzj"":O N;;~ ..m.. a;8:g O-.;}O ,".oN ..,'" U1~OCD ONr'l'O NOl...t-- i ~~Le ~- "',...., '" Z C :::! ';'; '='UUJ'50 ifIIl,Ot--U o o o o It) M .... o o o o o M .,.. ... '" '" .; NMllIO Na......VJo <'("'''' ~W~ ~~~ "'~'" ~~~ U"JOCO....O NNl.l'.lW "'''~ g~~ ~i~g ~ ;i o>~" .."'- "'_0 ~-~ ~:n5 ~:;: "'''''' ~N" w o '" ~ .... Z w ~ 0 W .. ~~ ~ 8ffiii~~8 C> o C> o Il) C\I .,.. o o C> o o C\I .,.. o o C> o o ;; C> C> C> o Il) ;; " :g ~~~ ~"'.. ~~~ 1.l"/00i"lO ~~~~ ci~i V "'-.... V;:izt; ........... ~~;gl;; ~9~~ toMnCC IiOCDON onr.o-Ol-ai'I m-Vl-.,;or,c; ;f)'~Ei 2: '0:" ~ i . fJ~E ~g~ r;;;X3: ~~~~~ ~~~~~ WV>-Ih.....~ !.l '" :> ffi '" ~ W ~ 0 .. '" '" ~ <I. _ .... ~ g~~;28 ... $ $ !;! P $ f!I 8 1 is S '" i C> C> o o It) .,.. o .,.. 00 !;:!;:o 10m!;: .g.aJs :J v.;::;: "'<(0.. 011I. Ql :::l c g!iO Ql ::l ';~ Ql C) .~ Ql I/) Cll 'u Ql 0. I/) .s - Ql tII "C ::l III .,... ~ .,... ~ .,... ~ .,... ~ .,... ~ "0 ~CDNN U')tO~"q" . 'II;f (0 Q'J ;:::;~-:fN r--,C\I00 P-f'o-CO(D ;;U)-W.f;r")- g1()('I)(t') ~M~M ~m~oi Z;~Z;~ o I- 0; o I- o FINANCE REPORT REC IVED MAR 2 1 2003 . February 2003 City Of Meridian City Clerk Office Table of Contents REPORT NAME Long Term I nvestment Status Investments and Cash WWTP - Budget to Actual Comparison WATER - Budget to Actual Comparison Utility Sales Revenue Comparison General Fund Expenditures - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2003 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Amendment MIP - Statement of Revenue & Expenditure Reports 1 of 16 PAGE# 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 CITY OF MERIDIAN' INVESTMENTS AND CASH 2/28/2003 INTEREST RATE HISTORY 6.00% 5.00% C 4.00% ..J ~. w 3.00% s: 2.00% 1.00% 0.00% 'rJ.<:\ t...~ t...~ +'1i <<qf> f.z >~-:" L .. -:-- t.... ~. - .-- ~' ."" ~--:- .~. , "+ ,~ iT .. . . ~;,,~ +1J>~ ~q, ~~ ~~ ::otJ. ::oq,-c.. ::oq,-c.. ::00'" 'rJ.<;\ 'rJ.<:\ ~ )\'i- ~ ~-:,CS 0~ u....O 0~ 0~ ~.:> ::0....:> .. ~'<;t. 0 O~ q,u )'1i <<0' ,?0 ~ <:j MONTH Investment Income - Budget to Actual Comparison $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 General Special Services Enterprise COMPARISON - INVESTMENT & CASH BALANCES $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 ~ $0 Q~ "", ".;>/ (I~ - '9;" ~I\> ~,:; (.;>,:; 1.0. (10 (1.;><1'.< ~~ '1'<1' 1': lI>~ ~ -"'I\> l() -, v~ ~ ~C'+ ".rl\> '?>& ,..% 'b" "0 ';>0,. 1, 1, ~ k .;>%... ~~ VI\> 1, "0- "0' v,,_ C't,:;- ~ ~ v ~ "... 2 of 16 $, -Checking Accou nt ,- Money Ma~ket ~.C -i- c ",;,. .' ~ \rciaho Ppol , / 1 ncome. .. ~ N~t'rnvestrrient Advisor Income. _Interest Income Total Budget . Interest Income Budget YTD o Interest Income Actual YTD _Interest Income Prior YTD . FY2003 o FY2002 CITY OF MERIDIAN LONG TERM INVESTMENT STATUS AS OF 2/28/2003 $631,075 $3,617,365 INTEREST BEARING ACCOUNTS PORTFOLIO DISTRIBUTION $7,537,011 . Government Bonds $1,214,773 $18,242,024 o Certificates of Deposit III Advisor Money Market ElChecking . Money Market IIlI Wells Fargo Bond Reserve . Idaho State Pool CASH & INVESTMENT TYPE - NET YIELD 0.045 0.04 0.035 0.03 0.025 0.02 0.015 0.01 0.005 o ~'I> 'lit!' ~\. ~~ ~"" ,."F fC.fI~ d' j$ "G _...+ ...~ Go. ..,(lo .' ~. ,.p~' ~ !tI'. J.~' '11.",0- :>>f/f' , 4-0 ~ c; lJ.oi lJ.6- y +0 ~ .;t.~ rP' 0" .;: 'Jj ,~o $848,016 $1,109,120 $3,302,758 $564,835 Investment Account Balance by Fund [J General Fund . Cap Improve Fund . Enterprise Fund $1,867,957 D Fire Truck Fund . Latecomer Fund III!I Special Service Fund $33,232,184 . Park Impact Fees 3 of 16 Q Z ::) u.. wZ tI,IO ii!!!a D..~ Il::o.. ~:I! ffi8 'w ~~ 0..0 g 1-1- ., ffi~ ~ ::E~ l:::: !;( ., wCi! ffi :z;1l::::) Q :!!II-I- Z Qffi~ w ffi~:= ~ ::E>I- Il:: o~lMg~ ~~g~15 C) :.dO u.. u.. "'" f i:~~N ~ ~! g l:'::5~ lU ~ ~ ~ ~ ~ <C ~ o j::: I 10.. ::!: ~ 10.. i1i i! ~ ~ ~ I!:! ., ~ tI,I Z Q ~ W II. o oll W C) :;! Z W I- Z < ::E l- S 0.. I- Z w ::E !;( w D:: I- D:: W !;( == W I- ~ a; .gO dl!;: . lil .30 ~>: o ~~o <; .g I- <(JL)- EI ~ ~ *:>'!>'! "'....'" """ .... c:i"';Q <'}<'}- L -!~ llo.<e !;::~S; 0"'" ~Ntti .."'''' "! '" - .. "'" ~ : <:0 ~ii :I::5,ij **'" "'....'" "''''... Q""':ui <'} " " ... " ..!!~ ~~ --<'> 0...... "'....'" :f"7~ .. 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III U)!'u::l WelIC!) t--::ll\:l o-=:e Z~~:CC ~ '0 10 ~ ~ '" CITY of MERIDIAN UTILITY SALES REVENUE COMPARISON for Period Ending 0212812003 Month October November December January Feburary March April May June July August September Water FY2002 $357.563 $203.611 $149,145 $151.301 $158,240 $146,909 $174,751 $241,894 $408,431 $363,936 $406,124 $359,824 Dollar Change -$81,521 $10,925 -$8,094 $4,469 -$10,975 Percentage Change -22.80% 5.37% -5.43% 2.95% -6.94% WWTP FY2002 $221,063 $240,097 $254,195 $255,736 $261,926 $235,264 $252,716 $257,080 $277,368 $356,038 $334,856 $346,096 FY2003 $276,042 $214,536 $141,050 $155,770 $147,265 Month October November December January Feburary March April May June July August September FY2003 $324,870 $339,620 $283,145 $329,145 $311,595 WATER SALES REVENUE $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 #' ~ ti' 0~ o o.!< ~ r8- ~ ~ cr:- ~ ,fJ .j.1'fj. ~1f ()# ":,~'" <<.q? ~ ..p. ~q}, o ":,x>'" ,.'~4, ~ r8- ~ ~ ~ ~.:$ ~~ cJ'~ WWTP UTILITY SALES REVENUE $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 #' ~<. _ti' 0<$f- u- o.!< ~ Dollar Change $103,807 $99,523 $28,950 $73,409 $49,669 Percentage Change 46.96% 41.45% 11.39% 28.71% 18.96% ..... 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W v'6l: 9v :EM 9'Ck 0 0 0 0 0 0 0 Vo u.O O~ 0 0 0 0 0 Y7 00 0 0 0 0 0 ~~ LO 0 LO 0 LO N N 't"'" 't"'" l:/t - l:/t l:/t Y7 Y7 0 CITY OF MERIDIAN VACANT POSITION REPORT AS OF February 28, 2003 Date Department Job Position Filled New Vacant ~ Crime Preventfon Special1st 10/1/2001 Patrol Officer (Basic) 101112002 Patrol Officer (Advance) 1011/2002 Patrol Officer (Advance) 10/1/2002 Crime Analyst 10/1/2002 Laura Turner Records Clerk 2/11/2003 10/1/2002 Records Clerk (Beeman) 9/27/2002 Operator II Part.Tlme Seasonal PT Seasonal Basketball Ottical PT Seasonal Basketball Ottical Park & Rec Superintendent (Kuntz) 2/5/2003 2/5/2003 Dawn Hroma Receptlonlst ( Johnson) 2/10/2003 Testing 3/28/03 9 Intra Firefighters Staff Engineer Interviewing 3/11 & 3/13 Planning DirectorlZonlng Admin (Stiles) Maria Balderas Data Entry/Customer Service (Milburn) 2/21/2003 Gene Arnold 2/3/2003 13 of 16 CITY of MERIDIAN FY2003 Budget to Actual Capital Outlay GENERAL FUND YTO 02128/2003 CarryfolWard BUOGET PURCHASES Bud to Act Dept Acct Oe$criptlon FY2002 Amount FY2003 YTO Variance Notes Mayor 94300 computer - desktop 1,500.00 1,562.62 (62.62) replace #48 96001 CIP - Municipal Center 75,000.00 75,000.00 for design and reviews Finance 94200 desk & chair 1,200.00 1,200.00 0.00 IT coordinator Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #463 Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #464 Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #461 Finance 94300 computer - desktop 1,500.00 1,200.66 299.34 replace #462 Finance 94300 computer -laptop 2,000.00 1,833.19 166.81 IT coordinator HR 94200 desk & chair 1,700.00 1,547.48 152.52 HR Analyst HR 94300 computer - desktop 1,500.00 1,321.31 178.69 replace #308 HR 94300 computer - desktop 1,500.00 1,470.32 29.68 HR Analyst Police 94100 Vehicle - investigations 20,000.00 20,125.04 (125.04) replace #3 Police 94100 Vehicle - investigations 20,000.00 14,815.04 5,164.96 replace #11 Police 94100 Vehicle - investigations 20,000.00 13,575.87 6,424.13 Enhancement#7 promote officer to investigator Police 94100 Vehicle - P<ltrol 20,000.00 25,015.25 (5,015.25) replace #29 Police 94100 Vehicle - P<ltrol 40,000.00 33,643.25 6,356.75 replace #26 Police 94100 Vehicle - patrol 28,500.00 33,643.25 (5,143.25) replace #24 Police 94100 Vehicle - P<ltrol 27,000.00 33,643.25 (6,643.25J replace #31 Police 94100 Vehicle - patrol 40,000.00 40,000.00 Enhancemenl#3 new patrol officers Police 94100 replace 2 Astra Spectra Radios 5,531.36 (5,531.36) capltalltems PD budgeted in operatinQ Police 94200 desk I work station 1,500.00 1,500.00 Enhancemenl#4 Crime Analyst Police 94200 desk I work station 1,000.00 1,000.00 Enhancemenl#5 records clerk Police 94300 computer - desktop 2,000.00 1.921.00 79.00 replace #4155 Police 94300 computer - desktop 2,000.00 1.080.00 920.00 replace #4157 Police 94300 computer - desktop 1,500.00 1,080.00 420.00 replace #438 Police 94300 computer - desktop 1,500.00 1,080.00 420.00 replace #4067 Police 94300 Laptop computer 1.857.00 (1.867.00) extra Laptop not in budget Police 94300 Computer & Software 6,000.00 6.000.00 Enhancemenl#4 Crime Analyst Police 94300 Computer & Software 2,000.00 1,080.00 920.00 Enhancemenl#5 records clerk Police 94400 Glock Handguns 18,000.00 15,168.00 2,832.00 replace Smith & Wesson handguns Police 94400 LI OAR speed detect device 4,500.00 2.916.00 1.584.00 Enhancemenl#3 new patrol officers Police 94400 Video 2001 system 4,495.00 (4,495.00) purchase for DU I grant Police 96011 canyforward 17,902.20 6,005.80 11,896.40 Tvcabling ,handrails Fire 92300 Latecomer fees 2,700.00 2.700.00 Enhancemenl#1 new fire station Fire 93302 Opticom 16,000.00 8,194.00 7,806.00 Enhancemenl#6 opticom Fire 94200 tumout racks,fumishings,tools&propane 28,000.00 28,000.00 Enhancemenl#1 new fire station Fire 94300 computer - desktop 2,000.00 1,193.17 806.83 Enhancement#1 new fire station Fire 94300 computer - desktop 1,500.00 1,193.17 306.83 replace #2501 Fire 94300 computer - desktop 1,500.00 1,500.00 replace #2015 Fire 94400 defibera~or 4,000.00 4,000.00 Enhancement#1 new fire station Fire 94400 SCBA test bench 6,500.00 6.500.00 Enhancemenl#5 equipment Fire 94600 base station 3,800.00 3,800.00 Enhancement#1 new fire station Fire 94600 phone system 5.000.00 5,000.00 Enhancement#1 new fire station Fire 96999 Flretruck #301 pumper 151,134.75 150,599.00 535.75 Fire Truck Fire equipment for New Pumper 20,699.18 (20,699.1 B) will need to amend Parks 91000 Land purchase 94,060.00 181,000.00 270,257.32 4,802.68 Enhancement#2 Borup property Parks 93405 Phase II Improvements 18,517.07 155,000.00 480.00 173,037.07 Enhancement#8 Storey Park Parks 93409 playground equipment 38.000.00 22,020.35 15,979.65 Enhancemenl#4 Chateau Parks 93411 Skate Park construction 11,647.30 32,689.59 (20.842.29) canyforward Parks 94401 lawn mower 8.095.00 8,095.00 replace #2097 Taro Groundmaster Parks 96156 Adventure Island Playground 50.000.00 50,000.00 100,000.00 Enhancement#9 Parks 96902 baSKetball courts 11,000.00 14,558.15 (3,558.15) Enhancemenl#7 Bear Creek Parks 96902 restroom construction 135,000.00 135,000.00 Enhancement#7 Bear Creek Parks 96903 Settlers Improvements 611,114.72 131,000.00 285,369.98 456,744.74 Enhancement#3 landscape,sidewalk P&Z 94100 Vehicle 14,000.00 14,000.00 replace 1991 Chevy Caprice P&Z 94100 Vehicle 15,000.00 15,000.00 0.00 Enhancement#1 Code Enforce Coordinator p&z 94300 Computer & Software 3,000.00 2,880.00 120.00 Enhancemenl#2 new Planner II contribution to Capital Improvement Fund 363.723.00 363,723.00 from both General & SpecialSvc Funds excess carryforward I 561,652.96 General Fund TOTAL Capital for FY2003 1,516,229.00 1,521,718.00 1,055,546.58 1,420,747.46 I 14 of 16 Carryforward BUDGET PURCHASES Bud to Act Dept Acct Description from FY2002 for FY2003 FY2003 YTD Variance Notes MUSS 92000 new front counter 10,000.00 702.50 9,297.50 Enhancemenl#2 front counter MUSS 94300 computer - desktop 1,500.00 1,500.00 replace #523 MUBS 94300 computer. desktop 1,500.00 1,500.00 Enhancemenl#2 front counter PW 94100 Vehicle - 4wd 21,230.00 17,057.89 4,172.11 Enhancemenl#5 additional vehicle PW 94200 bookshelves 1,000.00 1,000.00 Enhancemenl#8 bookshelves PW 94200 desk I work station 1,500.00 1.500.00 Enhancement#6 new Staff Engineer PW 94300 computer - desktop 4,000.00 3,682.00 318.00 replace #1042 fYW 94300 computer - desktop 2,200.00 2,209.00 (9.00) replace #1060 fYW 94300 computer - desktop 2,200.00 2,200.00 replace #1083 PW 94300 com puter - laptop 3,400.00 3,499.56 (99.56) Enhancemenl#3 technology PW 94300 com puter & software 2.200.00 2,200.00 Enhancement#6 new Staff Engineer fYW 94300 printer - workgroup laser 1,200.00 1,200.00 Enhancemenl#3 technology Water 93301 upgrade telemetry system 10,000.00 10,000.00 Enhancement #1 0 Water 94100 Vehicle. pickup 18,000.00 12,230.05 5,769.95 replace 1991 Ford Pickup Water 94100 Vehicle - pickup 18,000.00 12,230.05 5,769.95 Enhancemenl#1 new well tech Water 94300 computer. desktop 2,200.00 1,562.62 637.38 replace #3563 Water 94300 computer - desktop 2,200.00 1,562.62 637.38 replace #3073 Water 94300 computer - desktop 2,200.00 1,562.62 637.38 Enhancemenl#1 new well tech Water 96111 WaterTower Upgrade 89,872.94 42,602.19 47,270.75 carryforward Water 96131 Well #10 landscape 23,237.50 19,310.00 3,927.50 carryforward Water 96133 Well #22 441.00 (441.00) no carryforward overbudget from 02 Water 96140 Waterline Extensions 600,000.00 8,489.66 591,510.34 Enhancement #7 Water 96147 Waterline Extensions 276,348.61 9,480.08 266.868.53 carryforward Water 96148 Well #23 45,537.18 997.89 44,539.29 carryforward Water 96149 Well #24 103,016.99 80,000.00 8.956.42 174,062.57 Enhancement #2 Water 96150 Well #25 199,959.00 300,000.00 4,102.90 495,856.10 Enhancement #4 Water 96157 Well #26 350.000.00 350,000.00 Enhancement #3 Water 96158 Well #27 200,000.00 200,000.00 Enhancement #9 Water 96999 carryforward 686,524.78 Water excess carryforward WWTP 96999 carryforward 1,115,595.00 WWTP excess carryforward WWTP 93505 Sewerline extensions 1,010,861.34 359,290.19 651,571.15 carryforward WWTP 94100 Kawasaki Mule for WWTP 6,000.00 5,683.35 316.65 Enhancement #1 WWTP 94200 desk,chair new Biosolids office 2,000.00 2,000.00 Enhancement #1 WWTP 94200 desk,chair new WWTP office 2,000.00 2,372.37 (372.37) Enhancement #1 WWTP 94300 computer - desktop 2,200.00 1,394.00 806.00 Enhancement #1 WWTP 94300 computer - desktop 2,200.00 1,360.65 639.15 Enhancement #1 WWTP 94400 E-coli waterbath equip 2.000.00 2.000.00 Enhancement #1 WWTP 94400 Emuent Sampler 5,500.00 5,500.00 replace #3671 WWTP 94400 Gantry Crane portable 3,000.00 3,185.07 (185.07) Enhancement #1 WWTP 94400 Infrared Moisture Analyzers for Lab 3,200.00 2,060.00 1,140.00 Enhancement #1 WWTP 94400 ISCO portable sampler 5,000.00 4,542.00 456.00 replace #10373 WWTP 94400 ISCO portable sampler 5,000.00 5,000.00 Enhancement #1 WWTP 94400 Line Locator for collections 2,000.00 2,774.93 (774.93) Enhancement #1 WWTP 94400 Microfilm Reader 2,000.00 2,000.00 Enhancement #1 WWTP 94400 SamplinglTesting equip for Pretreatment 19,500.00 19,500.00 Enhancement #1 WWTP 94400 Diesel Tank 11,957.60 14,910.00 (2,952.40) carryforward WWTP 94600 phone system 15,000.00 1,682.42 13,117.58 Enhancement #6 WWTP 96109 UVl5mile Outfall 260,031.71 4,781.00 255,250.71 WWTP 96141 WWTP Generator #3 25,443.53 25,443.53 WWTP 96142 South Slough Sewer Ext 925,640,62 215,181.32 710,459.30 WWTP 96143 WWTP City water project 16,900.46 16,900.46 WWTP 96144 Ashford Lift Station upgrade 274.73 (274.73) flow monitorino WWTP 96145 WWTP NonPotable water projec 82,669.10 82,669.10 WWTP 96151 Predesilln ofWWTP projects 196,468.79 50,000.00 53,768.45 194,720.34 Enhancement #3 WWTP 96152 Boise River Outfall/Creek Crossi 69,893.64 250,000.00 935.82 318,957.82 Enhancement #4 WWTP 96154 Tertiary Filler By-Pass 19,401.00 19,401.00 WWTP 96155 Thickener Project 427,242.21 450,000.00 26,067.54 651,174.67 Enhancement #2 WWTP 96159 Centrate Basin Conslnlction 200,000.00 200,000.00 Enhancement #7 WWTP 96160 Digester Gas Line MOdification 22,000.00 22,000,00 Enhancement #9 WWTP 96160 Methane Gas Alarm for Digester 5,000.00 5,000.00 Enhancement #9 WWTP 96162 BlckCat Trunkline/Lift pre design 400,000.00 400,000.00 Enhancement #11 enterprise addition for fund bal 1,087,419.00 1,067,419.00 budgeted revenues exceeded expendilu Enterprise TOTAL Capital for FY2003 5,588.624.0D 4.175,549.00 851,143.09 7,110,910.13 I CITY of MERIDIAN FY2003 Budget to Actual Capital Outlay ENTERPRISE FUND YTD 02/28/2003 res 15 of 16 CITY OF MERIDIAN FY2003 POTENTIAL BUDGET AMENDMENTS as of February 28, 2003 ENTERPRISE FUND Fund Dept Debit Credit Descrip 60 WWTP $ 150,000 increase cost of DAFT construction (wastethickener) 60 WWTP $ 433,320 addt'l funds needed for BlackCat & SouthSlough trunklines 60 WWTP $ 125,107 increase for Boise River Repair/Creek Crossing projects 60 $ 708,427 decrease 2003 excess funds that were to go to Fund Balance ENTERPRISE $ 708,427 $ 708,427 $ - lTransfer To (From) Fund Balance GENERAL FUND 01 FIRE $ 20,000 WAGES for early increase for three FF 1's to FF2's 01 FIRE $ 20,408 $ 20,408 equipment for new firetruck #301 move money from operating to capital increase the contribution to the Capital Improvement Fund. building fund 50 BldQ $ 320.759 increase in fund balance exceeded budgeted amount 01 Other Gov $ 15.000 Ten Mile Exchange Study not budgeted for 01 FIRE $ 101.578 increase enhancements for the Rural share of 25% 01 FIRE $ 101,578 increase revenue from Rural Fire for their 26% share of 03 enhancements GENERAL FUND $ 477,745 $ 121,986 $ (355,759)1TransferTo (From) Fund Balance ITEMS UNDER CONSIDERATION I I I I TOTAL $ $ $0 I 16 of 16 March 21. 2003 MERIDIAN CITY COUNCIL MEEfING March 25, 2003 APPLICANT ITEM NO. 5 REQUEST Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SmLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTH ER: Contacted: COMMENTS prz~ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. c: ...J ~ OJ ..c: () /) ~*~ ~ en 0) :p ==('1") '00 roo LLN lo.....,C 0) () =s: lo.... o ro c..~ 00) "clo.... ro ::J "0 +-' -::J roLL ~"O <(C C ro roE "00) 'C en 0) Q) :2:0: L <~i'J "ft J7. ,,"~;i~ \3,'" :tJ:';' #' '/ Ll r\ :~ .", . . . ,0 ~ ;f\'l~ r -.-7 " · ~. ~ , (-;..,*9\1 ~::-"~' tF? ~ _ :5r.#'.....::O c1.." r~r~~ r. . 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") , ilr. ,..( ~I[ I I - '.........1 0 , ~"~ r ',/ "/ / f7 q/f I - T - r, \ 1 .v L~[IV'" I)' I '=7 iliTI '" ~/~ ,.~ i J' 'f:'~r. IDAHO POWER An IDACORP company JEFFREY NOFSINGER Distribution Engineer ~ Jz. " VOICE: (208) 388-2147 FAX: (208) 388.6937 CELL: (208) 250-7979 P.O. BOX 70 BOISE, 1083707 LAYNE M. DODSON Community Relations Representative (208) 388-6477 FAX (208) 388-6907 CELLULAR (208) 880-4373 E-MAIL Idodson@idahopower.com IDAHO POWER COMPANY 1520 WEST STATE STREET P.O, BOX 70 BOISE, IDAHO 83707 ** TX CONFIRMATluM REPORT ** ( AS OF MAR 21 '03 13:43 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 03 03/21 13:42 3886907 MODE MIN/SEC PGS CMD~ STATUS EC--S 00'21" 001 032 OK !JI/tv; tar- /h J ~dJin-J J t3ff - '9tJ 7 ./:.-x CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday. March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: _ TammydeWeerd Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption ofthe Agenda: 3. Discussion of Special Audit for the City of Boise: (50 minutes*) 4_ F.il)ance ReDort: (10 minutes") cD Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes*) 6. Sage Community Resources Presentation: (15 minutes") · Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre-Council Agonda - MlIrch 25, 2003 Page 1 of 1 All materIals presented at publlo mee1lngs shall become property of the City of Msridl<ln. Anyone desiring accommodation for disablltlle$ related to documents andfor hearings please contact the City Clerk's Office at BeB-4433 at least 48 hours prior1o the pUbic meeUng. ,4i1)v; tapJ-/}., ~ d J iT>-' ( >p ff - i 9 tJ 7 -f;..x CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: (50 minutes*) 4. Finance Report: (10 minutes*) o Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes*) 6. Sage Community Resources Presentation: (15 minutes*) *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre-Council Agenda - March 25,2003 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings p'ease contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( March 21,2003 MERIDIAN CITY COUNCIL MEETING March 25, 2003 APPLICANT REQUEST Sage Community Resource Presentation ITEM NO. 6 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SEITLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTH ER: Contacted: COMMENTS fi~ct Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. ** TX CONFIRMATION REPORT ** AS OF MAR 21 '03 13:44 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 04 03/21 13:43 12083223569 MODE MIN/SEC PGS CMD~ STATUS EC--S 00' 22" 001 033 OK ~J /Ca~ J:' M>c 322- '5561 CITY OF MERIDIAN PRe~COUNCIL MEETING AGENDA Tuesday, March 25,2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd Cherie McCandless _ Mayor Robert Corrie _ Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: (50 minutes.) 4. Finance Reoort: (10 minutes"') Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes.) 5. 0) Sage Community Resources Presentation: (15 minutes*) * Approximate allowable time set for agenda item may change depending on discussion_ Please use the designated minutes as a guideline only. Meriel Ian City Coun~il Pre-CouncU ABendll - March 25, 2003 Page 1 of 1 AN materials presented at public mssling& shall become property of the City of Meridian. Anyone dBShlng accommodetlon for dlsabUltles related to documents and/or hearings plQase conlflCt the City Ctel1l's Office at 866-4433 at least 48 hours prior to the publlc meeflng. M: /Ca~J:' ~)C 32-2 - '$561 CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, March 25, 2003 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of Special Audit for the City of Boise: (50 minutes*) 4. Finance Report: (10 minutes*) 5. Ten Year Work Plan Presentation by Layne Dodson of Idaho Power Company: (15 minutes*) Q) Sage Community Resources Presentation: (15 minutes*) * Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Pre-Council Agenda - March 25, 2003 Page 1 of 1 All materia's presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at 'east 48 hours prior to the public meeting, ~ \.) ;... .... .... c ~ ~ ;... b ..... - .... .... ... ~ - :::: c \.) KATHLEEN SIMKO Executive Director Sage Community Resources 10624 W. Executive Dr. Boise, ID 83713 Tel 208.322.7033 Ext 219 800.859.0321 Cell 208.230.1931 Fax 208.322.3569 ksimko@sageillalto.com ~ e <U ~ rJ) .S' ~ lo< ~ '% ~ ~.-4 ~<:::? oc::> ~Q ~o ("'\ a ~ ~5 \? r.I.l"; ~ (,l (,l r.I.l lo< .... ~~ o r.h ~ ~. .... ~ % e o u ~ ~ ~ rJ) \ \ .....~ <;2.-0 J:;'}l 8~ g~ M_ (/) 0..-0 ..... t'$ g () (,) ~"g \ 0 ..... ~~ ~ ~(/) ~d8 rJ'J r.I.l .....$ .-0 ~ ~ .$ .s~ o ,g il) 0 .~ $S ..... z .~ ;.g {3 ga p..rn ...... ~-i ood ..... ';:>':> ~~ ~- ,.... ~ g'5 ~~ p...... ~g .st4~ fre. ;6 ::;..... ~* rnp.. (,) 0 pI ~ ;..0 5 ~ 4-1 o ~ '0\ .-o~ 2. cd t'$rn ~ \ t3 o (/)0 .g If)~ .-,r- ~~ \'ti o 0 \00 0"<..... ~ 0 '-0 il) o '-'-0 .....gO) ~ p..~ l-< ";$ 0) .s.....t3 o ~ ~.g ~ \ ..-, 9.~"'" r-(q\ \ 9. 0 "'l.....O s:: \ o~ g"'l'g ~a{;A -ot;ll:) ~ ~.~ :...~"d S ~ g UZ'-H ;l;' E) ~ g. -d il) , u [) ~.g~ = 0 il) ~.....{j) a p.. 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'0' (l) t -g p~(/)~ .....rnrJ'JO ~~~:% ~o-<o O~-.:to.r. 000\0\0 zr-........c'l ~ ~ ~~ 0) 'So ~g g ~ ~% .8 (/) .....~ g ~'O ~ ~u ?l ~~ ~ o~ 5 Q) ~o %. bbO ~ ~ (fl .\~ rJ) ~ 0 t'$ '(;3 ~ ,Q) ~ ~ 'iji ?i \~ ~ \~ \0 ..... ~ 0\ ...... rfJ ~ ~~ ~ -% ~ o ... ;n il.'> lt1 .;. e :s'g~ o.~ '0 ~\B-R ,g g~ ~~O\ ~~@ ~:~ ~...... ~ o...a I=; dO?' .g O,g -%.. ~ %' a ';> II} o ~.S () ?:- ~ .~ '$ ~ ...a~s o p.. '" o ,.. . ~-.a '00 0 or-\:) .g 3' . <I) -% ~ .S,.Q 0 "0 ~.::l d...., ~ ?:-~+' ~jS'O tU~;:; t ~ ~ ~e$ ~~g ~ .~ ..d 0....,., ~ ~e 0 'a,-d' .s Q<!l;loO o b'il.'> JO-b' """ @'..... o~%' ~~il.'> 'C -0 g '\:d g Il) <:/ScF.;$ --;-o;-,g :!~ts: ~3-a ~';P.~ "'''''' "a"d"'" il.'> Q) \ ~~rd ()()~ \ \ n o:S~O ~~'ti\ 0"0 ,... .....<0 1 History of Sage Community Resources dba IDA-ORE Planning and Development Association, Inc. 31 Years Ago ... Sage Community Resources, formerly IDA-ORE Planning and Development Association! was established in Payette on February 24! 1971. An Ad Hoc committee composed of elected officials from six Idaho counties and two Oregon counties, (Adams, Boise! Payette, Gem, Valley! Washington, Harney and Malheur) came together to form a non-profit corporation named IDA-ORE Economic Development Association. The counties of Ada, Canyon, Elmore and Owyhee joined the organization at a later date. The statute that enabled the development of the organization was the Public Works and Economic Development Act of 1965. This statute provided for the creation of Economic Development Districts and thus planning agencies for each district. The purpose of the organization was to further the economic development of the member counties comprised of the IDA-ORE Economic Development District. The Western Idaho Community Action Agency of Emmett and the State Economic Development Representative from Boise played an integral role in the development of IDA-ORE. Dr. Bart Westberg of Weiser was the initial Ad Hoc Committee Chairman and the first President of the Board of Directors. April 1, 1971 was the official date the initial Board of Director's met and began business. Originally there were 31 board members of which at least 51 % were elected officials. The elected officials selected the non-elected officials. The initial dues were $7,500.00 and were used to match the Economic Development Administration (EDA) Planning Grant. One half of the dues were paid equally by the initial eight counties and the other half was allocated by population. The original office was located in Weiser. The first Executive Director was hired on June 21, 1971. Initial staff was composed of the Executive Director, an assistant and a secretary. At the request of both the Governors of Idaho and Oregon the "District" was formed. The official date of the IDA-ORE Economic Development District was September 12, 1972. The first EDA funded project was the Weiser Water Project. By the end of December 1972 $2,600,000 in projects were funded. In July 1973 the purpose of IDA-ORE was expanded due to the decision to become the area wide planning organization for Southwest Idaho under the Idaho HUD 701 Program. This required the board to go to 2/3 elected officials, 1/3 non elected, and also be organized under the Joint Powers Statue of the State of Idaho. By October 31, 1973 all twelve counties were members. On October 30, 1973 a resolution was passed calling for all regional economic development, planning and related programs to be coordinated, administered and implemented by the Association. This principle has remained constant for the organization since 1973. On January 1, 1974 the name of the organization was changed to IDA-ORE Regional Planning and Development Association and the purpose was expanded to a multi-purpose agency involved with an array of area-wide regional services and activities including a concern for physical and social issues. Also on January 1, 1974, IDA-ORE received a Planning Grant to develop the Area III Agency on Aging and received official designation as such on July 1, 1974. Staff size in 1974 was six positions, three in EDA, one in planning and two with the Area Agency. Subsequent programs added were the Excess Property Program, job training, loan assistance, health planning, water quality and solid waste planning. The organization's budget has steadily grown each year of operation. The budget in 1971 was $54,000. In 1980 the budget was $380,975 and the 2002 budget is $5,411,433. Since its inception, the organization as had six Executive Director's, the most current being Kathleen Simko. Phil Choate served as Executive Director from 1983 - 2001. On July 15, 1980 the Articles were amended to change the Board composition and name to the IDA-ORE Planning and Development Association. From its formation as an economic development district in 1971 until the year 2000, IDA-ORE served 10 counties inn southwest Idaho and 2 counties in southeast Oregon. In November 2000, the 2 Oregon counties withdrew from their Idaho affiliation to join an Oregon base Economic Development District. IDA-ORE changed its regional service area as a result and now exclusively serves the 10 county region of southwest Idaho. The name was changed again in August of 2001 to Sage Community Resources, dba IDA-ORE Planning and Development Association. Sage Community Resources has been historically an innovator, both within the region and outside of it. Sage developed many programs such as the Federal Procurement Outreach Program that is now part of the Idaho Department of Commerce. Sage also was the stimulus behind the formation of the Treasure Valley Certified Development Corporation that is now named Capital Matrix. It was the forerunner for Main Street Projects and the program such as "Taking the Next Step" to help women and minority persons become entrepreneu rs. History of Sage Community Resources dba IDA-ORE Planning and Development Associationl Inc. Timeline February 24, 1971 Ad Hoc Committee formed IDA-ORE Economic Development Association, April 1, 1971 Initial Board of Director's met and began business. June 21, 1971 First Executive Director was hired - Mr. Bart Bailey. September 12, 1972 Official Date of the formation of the IDA-ORE Economic Development "District". October 1972 First EDA funded project awarded (Weiser Water Project) July 1973 Organization's purpose expanded to become the area wide planning organization for Southwest Idaho. October 3D, 1973 Resolution passed calling for all regional economic development planning and related programs to be coordinated, administered and implemented by the Association. October 31, 1973 Ada, Canyon, Elmore and Owyhee Counties joined the organization. January 1, 1974 Organization name changed to IDA-ORE Regional Planning and Development Association. January 1, 1974 IDA-ORE received planning grant to develop the Area III Agency on Aging. July 1, 1974 Received official designation as the Area III Agency on Aging. July 151 1980 Articles of Incorporation were amended to change the Board composition and name to IDA-ORE Planning and Development Association. November 2000 Harney and Malheur Counties of Oregon withdrew membership in the organization. JtJJY 1983 - July 2001 Phil Choate served as Executive Director of organization. June 2001 - May 2002 Bob Barber served as Interim Executive Director. August 2001 Name changed to Sage Community Resources. June 3, 2001 Kathleen Simko joins Sage as Executive Director. ! i IDA-ORE PLANNING & DEVELOPMENT ASSOC" INC, ::~~~~' dba SAGE COMMUNITY RESOURCES 1363, Iccurote. '~Qj' '. '" · '~T'~~. '-rtJ.. ~ ''''$=' (}/' )"" t\'N~ T" ~,,= I' "1' ~ $: ,~\:,. ' , ,.n h' ' 1". ~^~'; , h~ ~ -, ji): ':'-ot"",,, /./' "''';;'' "",-,;."">N" ere ,;i:H<-(t}i.'.~-. AN,~';~ r~'~a~T ~ ~:2P.,: 'j~:, (;~)' ~/ ,..~.".'.f,-i,f.(Y- <;:~I:~~::'i;~:':~'-"':-::;;'::::-Y; \~<~>:.'.r{ ,..,,-",'~~'~ ~ - -- - ;::'~'-;~';:""'-":.' on & Finance 4 evelopment 5 aho Area Agency on Aging E 9 I Sr. Award 14 Award 15 . Wood Award porters tions 18 IDA-ORE PLANNING & DEVELOPMENT ASSOC.! INC, dba SAGE COMMUNITY RESOURCES Int~ochJctidn I I I I I . ' I I IDA-ORE Planning and Development Association, Inc., dba Sage Community Resources, is a 501-C3 charitable nonprofit develop- ment company created for the benefit of communities located in the 10 counties of southwest Idaho. Sage Community Resources is a nonprofit development organi- zation providing assistance and resources for communities in south- west Idaho to enhance their quality of life through collaborative lead- ership. A Note From The Director UOpportunities are usually disguised by hard work, so most people don't recognize them" - Ann Landers The past year has presented some real challenges on many lev- els. Nationally, the events of last September and ensuing months tested our resilience, yet renewed our patriotism. In Idaho, the eco- nomic downturn and resultant impact on state resources necessi- tated increased efficiencies, creative approaches, and hard choices. Internally, Sage Community Resources was not without significant challenges of our own. Upon reflection, there were considerable successes, many of which are outlined in this report. The dedicated team of profession- als at Sage Community Resources work hard to serve the ten west- ern Idaho counties. As the new Executive Director, I am looking forward to helping shape a broader strategic direction for Sage, so that we may continue to meet the needs of our member communi- ties well into the future. Helping create a positive economic and community impact is what we do... thank you for the opportunity to be of service! - Kathleen Sim ko, Executive Director r '" II r ,,'-. " ['" [ \/1"1 ''''1'-' f' 'I"' r ~~- '('(" F', ,". I r ' ,'. \1 \. \.~.: ~7 ;"'1 I ~ -.. \ ) .,) \ /1,.- \. ~ /,"\., ")\ )1, \j( " ~ .......,..- ........... _.I., n__ "_ ~..c .,tt._ 1 I '.,'\. ~~ __...t__ - '..~r . {,i! [ 1"1 dbo SAGE COMMUNITY RESOURCES , I I , I. I I I I' Introduction J I . I I I I. IDA-ORE Planning and Development Association, Inc., dba Sage Community Resources, is a 501-C3 charitable nonprofit develop- ment company created for the benefit of communities located in the 10 counties of southwest Idaho. Sage Community Resources is a nonprofit development organi- zation providing assistance and resources for communities in south- west Idaho to enhance their quality of life through collaborative lead- ership. A Note From The Director I'Opporlunities are usually disguised by hard work, so most people don't recognize them" - Ann landers The past year has presented some real challenges on many lev- els. Nationally, the events of last September and ensuing months tested our resilience, yet renewed our patriotism. In Idaho, the eco- nomic downturn and resultant impact on state resources necessi- tated increased efficiencies, creative approaches, and hard choices. Internally, Sage Community Resources was not without significant challenges of our own. Upon reflection, there were considerable successes, many of which are outlined in this report. The dedicated team of profession- als at Sage Community Resources work hard to serve the ten west- ern Idaho counties. As the new Executive Director, I am looking forward to helping shape a broader strategic direction for Sage, so that we may continue to meet the needs of our member communi- ties well into the future. Helping create a positive economic and community impact is what we do... thank you for the opportunity to be of service! - Kathleen Simko, Executive Director ID/\,-('>F'[ It f\!I\W\JG: &. DEVEI,()pr\~[NT ASSC)C, , INC. dbo SAGE COMMUNITY RESOURCES I . "", I' ~', ',,' ',", ',"C,", " r:""" 1, . "',",..", [' j' "~ (The!'lfesi~\e rii isl k~porf' During this past year, the pursuit of an Executive Director was the priority of the Board. Board discussions to address this and other issues required increased involvement by our Directors. There were many challenging exchanges of ideas with the resulting decisions making us a stronger organization. Through this process, we have become better acquainted with staff's job responsibilities, their pro- fessionalism, and their sincere desire to support Sage and the com- munities we serve. The Board has implemented a number of changes: from policy changes in our Bylaws to procedural changes in the agen- das for the Executive Committee meetings. Our hiring of Kathleen Simko as Executive Director has proved to be a sound decision. Her experience, vision, and energy have al- ready contributed to Sage as she shapes the operational direction of our organization. During this year, we said good-bye to a couple of our oldest pro- grams: Employment and Training, operating out of our Weiser office, and Retirement Jobs of Idaho at our One Stop Career Center in Boise. This change was precipitated by a new State policy restricting organi- zations such as ours from acting as both program service provider and program administrator. While this was a difficult decision to make, our Board firmly believes that local oversight is essential for our region's Workforce Investment Program as well as other programs, such as the Area Agency on Aging. This year we experienced tremendous success in our Planning department. One accomplishment was that 8 of 11 ICDBG's awarded to this region were submitted by Sage staff. Please take a few minutes and review the comments prepared by our various depart- ments in the following pages. I wish to acknowl- edge and thank the staff and fellow Board mem- bers for their participation, encouragement, and support during this exciting year. ,age 310p- 1 the ~ani- )uth- ead- rJost 'Iev- nths eco- ~ssi- ces. cant Iyof iion- ,est- king ~, so luni- what dor - Rich Hahn, President " IDA-ORE PLANNING & DEVELOPMENT ASSOC., INC. dba SAGE COMMUNITY RESOURCES I ,I I I I ' Administration & Finance Staffing changes brought about new opportunities and challenges for finance and administration. We have taken steps to streamline some old functions, and add new activities. As with our other departments, the economy has had significant impact on us. Do more with less is the order of the day. Technical changes implemented last year have proved to be a great success. We have reduced down time on our systems to less than 1 %. Investment in high volume color printing equipment is reducing our cost for printing considerably. A benefit not anticipated with the purchases has been the increase in creative productions that bet- ter portray our projects and the clients we serve. Administration continues to search for ways to drive down cost and increase efficiency. "If it isn't broke, don't fix it" doesn't work for us. We believe we must continue to develop and grow to provide the best service for our staff and our customers. -';1,1 f I /'1,)1 Ir.J(:~, I [\./11 ()I--)[./1I ['1'! , II\lC~, dbo SAGE COMMUNITY RESOURCES I' ,",', I' j' I'"~ 1'1"" ["'" ..', Busi nesJ\ef~veI6prAi~rit;\ Providing a new path to success for those seek- ing self-sufficiency through entrepreneurship. This year Business Development (80) pro- vided resources and support to individuals and assisted community partners meet their roles of providing services to the communities of southwest Idaho. 80 stepped up to the plate when their long time partner the Women's Business Center (WBC) found themselves in need of space, staff and counselors. By providing space in the Sage Boise office and staff services the W Be was able to restructure and remain open as a valu- able resource to women business owners. BD assisted two new community resources with business plan preparation for presentation to private funding sources. Funding was re- ceived for one and the second will be funded next year. Conducting the first "La Placita Mar- ketplace'! during Fiesta Idaho in Nampa, pro- vided 22 vendors with training in customer ser- vice and legal requirements for starting a busi- ness. In addition Business Development as- sisted the HCCI complete their initial business plan for presentation to the US Economic De- velopment Administration, with funding ac- quired. SD will continue to provide services to the low, very-low income and minority constituents of southwest Idaho. We will provide business training, technical assistance and micro-finance programs for the Hispanic business commu- nity and others with unique circumstances that see entrepreneurship as a means to attaining self-sufficiency. IDA-ORE PLANNING & DEVELOPMENT ASSOC., INC. dba SAGE COMMUNITY RESOURCES " I . II I" I, I Development Finance The events of September 11th negatively impacted an already weakening economy and greatly reduced the ability of small busi- ness to see beyond the horizon. During the first half of this fiscal year, caution became more than just a word. New loan applications withered and, with a heightened desire not to facilitate failure, applicant scrutiny increased. Extra time and effort was also devoted to working with existing borrowers to assure their financial stability. Though not all of the positive results can be quantified, it is impor- tant to report that delinquencies have not increased and the recov- ery of non-earning assets exceeded $200,000. This was done in spite of SBA's 40% reduction in Technical Assistance Grants, which dropped from 25% of the balance owed SBA to 15%. Currently, the department's portfolio has 81 loans with balances averaging $36,436 for a total of $2,951,316. Other than borrower payments available for re-Ioaning, the department's pool of loan- able funds was only increased by a new $100,000 loan from the SBA. The department is grateful for the invaluable assistance rendered by the following Sage Directors who served on the Development Finance Committee: Dale Williamson, Mayor of New Plymouth and Sage's Vice President for Development Finance; Hal Tolmie, Owyhee County Commissioner; Joanne Lanham, Glenns Ferry Councilwoman, Ron Morgan, Mayor of Emmett; Bill Brown, Adams County Commissioner; Eric Randall, US Bank; Dan Noble, Zions Bank. Thanks to Dave Jett, Mayor of Mountain Home and Sage Vice President, the Mountain Home News ran a 12-week series of ar- ticles by Mark Devine on ways for small businesses to improve their operations. Copies are available on request. r"'I' "'J I" 'I' 'If ,,", (' 1"'1-" '[' [ .' F [, Illl' ,... ^ ~.", f', -", II' " ,'" ,J ',i \) \i("7 ,')i ). \/ ,,' ()) \:i' \i l !-<,>{)( " \,j<. _ '. ~ _...- -'..', ___'~. ~- , ._ . " f -i ,._ -+, , \ _._, '...J '". . . ',' ~ dbo SAGE COMMUNITY RESOUf<CES I Ii eady busi- DEVELOPMENT PARTNERSHIPS Sage staff continues to partner with localf state and federal leadership in the implementation of EDAf ICDBGf RCBGf USDA, HUD and Federal Highway Administration programs. Sage promotes local capacity building through partnerships with local econom ic development staff and promotion of local development organizations and activities. ECONOMIC DEVELOPMENT Economic Diversification strategies are nearing completion in Adams, Elmoref Gem, Owyheef Val- ley, and Washington countiesf providing a priori- tized focus on development alternatives. EDA funding of the Hispanic Job Training Center in Canyon County promotes economic opportunity of Hispanic citizens throughout Idaho. than :med :xtra Ners lpor- :cov- 1e in 'hich lces )wer oan- , the ered nent and nie, :erry ams ions The Payette River Scenic Byway was awarded National Scenic Byway status, bringing increased awareness and potential funding opportunities. COMMUNITY DEVELOPMENT Upgrading water and sewer facilities remains a top priority to create vital communities. CurrentlYf all areas of the region are being served through grant administrative services. Community and Senior Centers serve community gathering and support needsf often becoming the heart of a com- munity. Centers and center expansions funded through Sage's assistance are becoming a reality in Marsing, Star and Centerville. Vice f ar- their 1"'1' ,0<""", I'....".. I ]' --,0 <'_."'::. j ; Pl~hni~g G~~~~tJANCE Ada County Star SenIor Center Rehabllltation Kuna Industrial Park Adams County New Meadows Depot Restoration and Community Center Boise County Lowman Fire Station Centervllle Community Center Canyon County CIty of Caldwell - Economic Adjustment Strategy for Indian Creek Area Hispanic Cultural Center City of Greenleaf Water System Improvement Elmore County High Desert Economic Adjustment Strategy Gem County Ola Fire StatIon Water System Improvement Owyhee County High Desert Economic Adjustment Strategy Payette County Ethanol Feasibility Study Valley County Disaster Assistance Washington County City of Welser Water Treatment Plant Region wide EDA Planning Grant Scenic Byway Corridor Management 4 County Economic Adjustment Strategies '. IDA-ORE PLANNING & DEVELOPMENT ASSOC., INC, dba SAGE COMMUNITY RESOURCES II I h I III, I. Sout west Idaho Area Agency on Aging Vision To enhance the quality of life and maintain independence for elders in Southwest Idaho. Mission The Southwest Idaho Area Agency on Aging strives to secure, pro- mote, and provide essential services to enhance the quality of life for elders in a diverse and changing society. We meet this challenge through advocacy, coordination, building alliances, and promoting public aware- ness, guided by integrity, vision, and sustained commitment. Challenges Faced The Area Agency on Aging Strategic Plan had to be written, approved and published. This was completed and will be the Golden Rule for the next four-year period, January 1, 2002 to December 31, 2006. Services to be served in the Southwest Idaho Area Agency on Aging had to be put out for bid. This process was completed and the con- tracts have been written and signed. Successes and Achievements We plan to develop a mobile adult day care program in seven of our most rural counties. The vehicle will be handicapped accessible and able to pick up clients and transport them to several central adult day care sites to allow their caregivers some temporary relief. Mobile day care is an innovative approach to providing respite services in rural com- munities. Rural communities may not have the resources to develop their own day care program. The program staff will leave from a central location each morning and travel to a rural site. Depending on the indi- vidual needs of the community, respite day care may be provided one day each week or every other week for six hours a day. The respite! daycare will be held in a community building, preferably the local senior center. This mobile respite!daycare allows rural communities to have their own program by sharing staff and resources. This mobile program will be modeled on the successful pilot program developed in Wickenburg, Arizona. I ['\ '\ ("'f >",,' f'l '["J j' 'I r' 1/___ <:) [-' F' \\1''" L(-) f)r. Ii f"~ r' 1-'" "C' S""('") /--- Ii' ! " J!-'--'\ ,.I ': ,/ /\" \! -,l' --., 'y /. (( , 00'." .", ~ ~--...._ ~~" J~' ,: ..," vl:,\1 r\"k_,_~\....., .,'.... dba SAGE COMMUNITY RESOURCES I I I ' IvJbrk~()dRtt ' Administrative Office r elders Quick Bytes re, pro- : life for through aware- II Developed Quarterly Reporting publication. II 2 Weeks In Advance, Informational newslet- ter for Board members. 'proved ~ for the II Quarterly Newsletter for Youth Council of south- west Idaho. 1 Aging 1e con- III Awarded grant from US Dept.ofLbborto bet- ter serv@business needs with WIA. II Susan Choate hired as Programs Manager. 1 of our )Ie and lult day )ile day al com- levelop central 1e indi- ed one 'espitel I senior :0 have .ogram ped in II Increased participation of Partners through MemOrandums of Un- derstanding. Ell!: National recognition fOr Youth Construction pro- gram developed by the Association of Gen- eral Contractors (AGC) & WorkSOURCE pro- vider, Workforce Essen- tials. Leadership The past year was an election year in which Kathy Hagler, of AGC Educational Foundation, and Cliff Olson of Idaho Power were elected as Chair and Vice Chair of the WorkSOURCE Board. Their election brought about change that in- cluded the implementation of the strategic plan and the development of a quarterly reporting process for the Board. The plan has enabled committees of the Board to be more effective in the goals of continuous improvement and partnering. Serving Business Recognizing that our mission is to make a difference in meeting the workforce needs of our regional businesses, we have begun to fo- cus on our business connections. To enhance the process we sought and were awarded a grant to develop a process to better meet business needs. We continue to seek funding to assist us in meeting businesses em- ployment and training needs. 2001- 2002 Performance Based on the most recent figures (7/1/01 to 6130102), WorkSQURCE, the IdahoWorks sys- tem for southwest Idaho provided extended ser- vices to: 306 Youth (14 to 21) 133% of goal 293 Adults 147% of goal 757 Dislocated Workers 125% of goal ID!\-ORE PlJ\r\jf\jII\jC L)l \/1 Ie PlvlEhlT !-\SS()C" I~~C. dbo SAGE COMMUNITY RESOURCES '. F-'I! II- ')'AI t- -t Inonclo C IVI Y IDA-Of<E PLANNING J\ND DEVELOPMENT ASSOCIATION, INC. STATErV1ENT OF ACTIVITIES (\ND CHANGES IN NET ASSETS YEAR ENDED SEPTEMBER 30, 2001 REVENUEANDSUPPOR~ Federal and state grants Revenues Interest $ 4,555,543 471,156 281,611 I ~ Total Revenue and Support 5,308,310 EXPENSES: Program expenses Interest expense Depreciation Total Expenses 5,259,697 97,995 36,252 5,393,944 DEFICIENCY OF REVENUES AND SUPPORT OVER EXPENSES (85,634) NET ASSETS, October 1, 2000, as previously stated 1,588,465 PRIOR PERIOD ADJUSTMENT 198,376 NET ASSETS, September 20, 2001 $ 1,701,207 II ", /', 1"1 I "I :. l' i [, 'I r. ,,' ~..}/,\.. ~,_: .' ,../ """ \J \1 \J\'.'::7 dbo SAGE COMMUNITY RESOURCES I,',"'f.\ i['1 ('.\I-')f' (I!' I' i", j\ c.:C'I"\t' II' i(" ) ~ v r~: _ \.~)~.. \1 ~ ,~~ \l r-\.,",_)~_)E.\".j\.~....! \) '~..J. Financial ~dslitio'n I r IDA-ORE PLANNING AND DEVELOPMENT ASSOCIATION, INC, v, STATEMENT OF FINANCIAL POSITION SEPTEMBER 30, 2001 hS$fIS ( CURRENT ASSETS: Cash in bank - unrestricted $ 6,904 ( Cash in bank - restricted 1,351,664 Receivables: Grants and contracts, no allowance for doubtful accounts considered necessary 1,363,054 Loans, net of allowance for doubtful accounts of $129,692 1,703,106 Interest Receivable 21,255 Prepaid Expenses 1,537 Total Current Assets 4,447,520 EQUIPMENT AND FURNITURE, at cost 149,720 Less accumulated depreciation 117,196 Equipment & Furniture, net 32,524 TOTAL ASSETS $ 4,480,044 II A8JLlIlE.2.Ai'JC2..tlEI.c6S.SfJS CURRENT LIABILITIES: Accounts payable $ 853,764 Accrued payroll liabilities 40,612 Refundable advances 430,765 Security Deposits 7,743 Current portion, notes payable 67,987 Total Current Liabilities 1,400,871 f NOTES PAYABLE, less amounts c1assjfied (, as current liabilities 1 ,377 ,966 NET ASSETS - Unrestricted 1 ,701 ,207 TOTAL LIABILITIES AND NET ASSETS $ 4,480,044 lD!\-Of<E PLAI\lI\JI[\JC~ <':'( DE\lE:I_{JPrvlEI\~T ASSOC'I If\IC, dba SAGE COMMUNITY RESOURCES 1'0 ) L' d! I III ur eo ers OFFICERS PRESIDENT PAST PRESIDENT VICE PRESIDENT SECRETARY /TREASURER Rich Hahn Garret Nancolas Dave Jett John G. Evans COMMITTEES VP, Workforce Development VP, State Affairs VP, Economic Development VP, Development Finance VP, Older Americans Program Tom Kerr Diana Thomas Dave Jett Dale Williamson Kathy Skippen MEMBERS Ada John G. Evans Adams Bill Brown 80 ise Elaine Baker Canyon Tom Dale Elmore Dave Jett Gem Ron Morgan Ovvyhee Harold Puri PoyeHe Dennis Codr Volley Marilyn Arp Woshirlgi'on Don Stephens Minority Representatives Sam Byrd Mernbers At-Lorge Rich Hahn Dan Noble Dr. Jim Weatherby John S. Foard Todd Lakey Garret Nancolas Joanne Lanham Craig McCurry Kathy Skippen Hal Tolmie Dale Williamson Tom Kerr Diana Thomas Humberto Fuentes Kirby Ortiz Eric Randall ~( [,1 Iii [.,j[\W"\j, 8~ I)['\/[L pr\~E~,n ASSC)C" 11'\1(':, dbo SAGE COMMUNITY RESOUF2CES l?' ~ ncolas ;urry I!'" tiz ,dall " ) ~' , [c ~. C~air VC = Vice Chair J Southwest Idaho Area Agency on Aging Council Members Lauana Amidon Jack Jones Kenny Averill Lura Knudsen Ken Azbill Mary Mahler Alfredo Balderas Leo Malone Karen Clark Lois Meserole Pam Compton Chuck Monger C Pat Enright Lawrence Myers Caryl Fausett VC Elizabeth 0 Neill Dorothy Grasmick Vivian Owens Steve Helm Don Riggin Mary Hickman Goldie Sankey Jess Hulit Euel Sevier Betty Simpson Kathy Skippen Mims Smallwood Angela Spain Jessie Stelling Hal Tolmie Erma Udlinek George Walborn Jonita Wertz Carole Wiley Robin Young Karen Zink WorkSOURCE, an JdohoWorks Boord of Directors Linda Alden Robert Aldridge Dana Ard Dr. Larry Barnhardt Susan Berning Marc Bernsen Shirl Boyce Bill Brewer Sam Byrd Paul Carroll Dr. Edward Davis Wayne Frieders Anthony Marshall Donna Grummer Holly Mercer Manuel Guerra Paul McFarland Kathy Hagler C Jim Mowbray Andy Hedden-Nicely Cliff Olson VC Sherry Hendricks Darrell Quist Deni Hoehne Bob Swenson Rick Jackson Jon Taylor Larry Koomler Steve Tencich Todd Lakey Kathy York Brian Langley SAGE DIRECTORS Executive Director Kathleen Simko Administration & Finance Jim Gruber Business Development Alice Whitney Development Finance Bob Richards Southwest Idaho Area Agency on Aging Brenton Sempreviva Planning Shawn Charters WorkSOURCE Bob Barber IDA.-ORE PLANNING & DEVELOPMENT ASSOC" INC, dba SAGE COMMUNITY RESOURCES Ro [vG~+~on/LSf: A~d~d Y ,I U1' rii IT'>!I' I Sage Community Resources has dedicated this annual award in recognition of the devotion to voluntary community service on behalf of the expansion of programs for improved condi-- tions for the elderly of southwest Idaho. This year's recipients of the Roy Watson Award for Voluntary Service are Helen and Henry Rohlfing of New Plymouth. Helen and Henry Rohlfing have revolved their personal life around the local seniors and all their needs for the last 19 years that Helen has served as Coordinator at the New Plymouth Senior Center. In their seventies, and still working a number of 12-hour days, they keep the Center running smoothly and flaw- lessly. Due to Helen's managerial skills the Center is known for its high degree of excellence. If asked to describe Helen and Henry in a few words it would be dedicated, devoted, loyal and unselfish. They are a couple dedicated to others through thoughtful compassion. IDA-ORE PLANNING & DEVELOPMENT ASSOC" INC, dbo SAGE COMMUNITY RESOURCES al award , service d condi- ~cipients ~Ien and onal life 19 years Iymouth Imber of :nd flaw- lown for it wou Id 1 couple "" '-' . S I .'",,].' , 1"\ <.,:" (i If' Ka" Larson :Awa:rd I I I I, .y I .. 1 I 1)1<1 I "'" Cliff Olson is Vice President of Corporate Services for Idaho Power. As Vice President, Corporate Ser- vices, his responsibilities include Procurement, Real Property Man- agement, Fleet Services, Adminis- trative Resources and Hazardous Materials & Health Services. ~ !'?' Cliff has been with Idaho Power since 1972 when he began his ca- reer as a junior engineer. He has served in various engineering and operations assignments including substation transmission, generation and distribution activities. Olson also served as assistant electrical superintendent and electrical superinten- dent in the company's Western Division. He became general manager of engineering in 1989, then advanced to senior man- ager of Information Services and, in 1992, to Vice President, Corporate Services. The Kay Larson Award is presented annually to an individual in recognition of their devotion to voluntary community service on behalf of the continuous im provement of regional workforce development systems. Cliff's dedicated service from the in- ception of Work SOURCE, an Idaho Works Board has assured him of this honor. 1.. IDA-ORE PLAI\JNIf\JG & DEVEL{)PfvlENT ASSOC" INC. dba SAGE COMMUNITY RESOURCES Dr. ~obert k.' Wd~d Award , II I' I . I I ], The Adams County Historical Society (ACHS) has been chosen as the recipient of the Dr. Rob- ert K. Wood Award. The ACHS embodies the vi- sion and commitment of a nonprofit volunteer or- ganization in the pursuit of community and economic development activities that are targeted to improve the quality of life in their community. ACHS was established in 1978 and is a nonprofit organiza- tion that is comprised of an eight member Board of Directors. They serve as caretakers for the Pacific and Idaho Northern (PIN) Railroad Depot located in New Meadows, Idaho. The PIN Depot is a landmark structure within the community and, in addition to its historical significance; the Depot holds impor- tant community and economic development potential for New Meadows. ACHS has recognized this fact for years and has steadily maintained the focus of their voluntary efforts on the preservation and restoration of this facility. Aside from their other resource development activities, to date, ACHS has sought and received three major grants that total $890,646. These grant funds coupled with local matching cash and in- kind resources will provide the financing needed to complete the restoration of the PIN Depot. Their tireless effort to maintain their vision, and to seek and obtain the funding needed to complete this large and complex rehabilitation project is no less than a Herculean task for this small rural volunteer organization. IDA-eJRE PLANNING & DEVELOPfvlENT ASSOC" INC. dba SAGE COMMUNITY RESOURCES '7' I" 'I' ,,' I'! I' I :,:, :,' \. .:~ :,. ~/'. : '" ' ~' , '", -;; , "'s. ; : i-', . :~ Parthers!s'upporfers . T We appreciate 011 of the agencies and individuals who con- tinue to support our organization and apologize if we inadvert- ently left anyone out, AGC Educational Foundation Bank of America Boise Cascade BSU, Selland College of Applied Technology City & County Governments Chambers of Commerce Easter Seals/Goodwill Fund for Folk Culture Gene Strate Real Estate Health & Welfare Hispanic Business Association Hispanic Cultural Center of Idaho, Inc. Humphreys Diabetes Education Center Idaho Department of labor Idaho Commission for the Blind Idaho Commission on Aging Idaho Migrant Council Idaho Power Job Corps Key Bank Local Civic & Economic Development Organizations Midland Health & Rehab Center Multi-Care Home Health Premiere Financial Planning, Hal Rumsey State & Federal Funding Agencies including: IDOC, EDA, USDA, and ITD State Workforce Development Council TLC Home Health US Bank US Small Business Administration Vocational Rehabilitation Wells Fargo Bank Women's Business Center Workforce Essentials , ?' Jality niza- :tors. :hern The and, lpor- New I has 1 the their has 646. d in- )Iete ,and Iplex . this "" s ID!A-Or~E PLAr\jf'JIf\~GI & [)[VELOP~JlENT ASSOC" If\jC, dbo SAGE COMMUNITY RESOURCES ....., I I lip' Ii r I, Office Locations BOISE Headquarters 10624 W. Executive Drive Boise, Idaho 83713 208.322.7033 or 800.859.0321 WorkSOURCE Career Center* 1001 S. Orchard St. Boise. Idaho 83705 208.323.5627 *Administration Office at Sage Headquarters. CALDWELL 811 Main Street Caldwell. Idaho 83605 208.454.9661 or 800.657.4021 McCALL P.O. Box 2055 321 North 3rd McCall, Idaho 83638 208.634.4287 WEISER P.O. Box 311 25 W. Weiser Weiser, Idaho 83672 208.549.2411 or 800.859.0324 IDA-ORE PLANNING & DEVELOPMENT ASSOC., INC. dba SAGE COMMUNITY RESOURCES .,. -... -" . s Sage Community Resources Is regionally Inclined, providing an array of seNfces for the benefit of communities located in the ten counties of Southwest Idaho, The ten counties seNed by Sage are listed below: ADA ADAMS BOISE CANYON ELMORE GEM OWYHEE PAYETTE VALLEY WASHINGTON IDft,...ORE PLANNlr\JG & DEVELOPMENT ASSOC" INC. dba SAGE COMMUNITY RESOURCES I,', I [, I I: I Special Recognition It is witfi deey ayyreciation and gratitude tfiat tfie Sage Community 'Resources 'Board of 'Directors recognizes tfie contributions of Jofin nobert ff'Bob" 'Barber for fiis tirefess devotion to tfie organization in serving as tfie Interim Txecutive 'Director for tfie 2001/02 year. 5l. sfiip witfiout a rudder f(oats aim(ess(y amid tfie rougfi sea. Thank you 'Bob for helping us steer the vesse[ to ca[mer waters. SAGE COMMUNITY RESOURCES 10624 W, EXECUTIVE DR, BOISE, IDAHO 83713 T 208,322,7033 or 1,800,859.0321 www.sageidaho.com Sage Community Resources is an Equal Opportunity/Afflrmative Action employer. Auxiliary aids and services available upon request for individuals with disabilities, Idaho Relay Services numbers: TDD 1.800.377,3529 or VOICE 1.800.377,1363, Sage Community Resources has made every effort to keep the information in this publication accurate. ( l1UnWUlO;J . cr, {1) v .2 0 '" 'D C ttI vi cr, "g qJ 'D a; c;:; .D U .. C 'V 2: 0::: <V .~ (]) r - 'D 0 <.r. r en CJ (5 X ~ >- u.. 2 lJ ::; '" <:( ;>- >- :J 0 M 0 .:> (]) W $..:. C!: I- 0 (]) r ~ Cl cr, > r--.. M ~ ro ";l 0 Z Q) M f'l >- ::;..c - oc: M 0 M -0 .2 u <V :::l :::l :J OJ t'.. 0 Q) D.. 'S:: U >- v 0 I I co r \,;l 0 ,';;:: c; N 0'> (U r U ...r:: C'> c X N U') V'; l.LJ C C'O N U :J UJ M co c ,- W u ~ 0 .s L1"I r '" C 5 co 8 3: U -< r t - ~ CJ 0 0 '" er::: c <.r. 3: <:( (!) l'... 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