HomeMy WebLinkAbout2003-06-16
CITY OF MERIDIAN
CITY COUNCIL SPECIAL MEETING
AGENDA
Monday, June 16, 2003 at 5:30 p.m.
City Council Chambers
1. Roll-call Attendance:
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X
,
Tammy de Weerd X
Cherie McCandless X
)( Mayor Robert Corrie
,
Bill Nary
Keith Bird
2. Adoption of the Agenda: ajJ JiY'i>VIV
3. Jefferson-Wells International Audit Agreement: CifljP/'Ov.e up-h:> <1121-;0&0. Q~
4. Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500= ~~
5. Discussion I Update on SAGE Membership:
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Meridian City Council Special Meeting Agenda - June 16,2003 Page 1 of 1
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting.
MAYOR
Robert D. Corrie
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CITY COUNCIL MEMBERS
Tammy deWeerd
William L. M. Nary
Cherie McCandless
Keith Bird
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LEGAL DEPARTMENT
(208) 288-2499 . Fax 288.2501
PARKS & RECREATION
(208 888-3579 . Fax 898-550 I
PUBLIC WORKS
(208) 898-5500 'Fax 887-1297
BUILDING DEPARTMENT
(208) 887-2211 . Fax 887.1297
PLANNING AND ZONING
(208) 884-5533 . Fax 888.6854
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
- Jefferson-Wells International Audit Agreement
Project Safe Neighborhoods Gra,
for $256,500
JWVU 10 /20'03
- Discussion / Update on SAGE M
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The public is welcome to attend the
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DATED this 12th day of June, 2003.
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Meridian City Council Special Meeting - August 13, 2002
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and f or hearings,
please contact the City Cterk's Office at 888-4433 at least 72 hours prior to the public meetinQ.
33 EAST IDAHO · MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723
MAYOR
Robert D. Corrie
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CITY COUNCIL MEMBERS
Tammy deWeerd
William L. M. Nary
Cherie McCandless
Keith Bird
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LEGAL DEPARTMENT
(208) 288-2499 . Fax 288-250 [
PARKS & RECREATION
(208 888-3579 . Fax 898-550 I
PUBLIC WORKS
(208) 898-5500 'Fax 887-1297
BUILDING DEPARTMENT
(208) 887-221I . Fax 887-1297
PLANNING AND ZONING
(208) 884-5533 . Fax 888-6854
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
- Jefferson-Wells International Audit Agreement
- Project Safe Neighborhoods Grant (03-PSNG-01-G V-01) Acceptance
for $256,500
- Discussion / Update on SAGE Membership
The public is welcome to attend the special meeting.
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DATED this 12th day of June, 2003.
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Meridian City Council Special Meeting - August 13, 2002
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and I or hearings,
please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting.
33 EAST IDAHO. MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723
MAYOR
Robert D. Corrie
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IDAHO
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LEGAL DEPARTMENT
(208) 288-2499 . Fax 288-250 I
PARKS & RECREATION
(208 888-3579 - Fax 898-550 I
PUBLIC WORKS
(208) 898-5500 -Fax 887-1291
BUILDING DEPARTMENT
(208) 887-2211 . Fax 887-]297
PLANNING AND ZONING
(208) 884-5533 . Fax 888-6854
CITY COUNCIL MEMBERS
Tammy deWeerd
William L. M. Naty
Cherie McCandless
Keith Bird
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NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
Jefferson-Wells International Audit Agreement
- Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500
- Discussion / Update on SAGE Membership
The public is welcome to attend the special meeting.
DATED this 12th day of June, 2003.
Meridian City Council Special Meeting - August 13, 2002
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and I or hearings,
please contact the City Crerl<'s Office at 888-4433 at least 72 hours prior to the public meeting.
33 EAST IDAHO · MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723
JEFFERSON WELLS INTERNATIONAL
MASTER SERVICE AGREEMENT
TERMS AND CONDITIONS
THIS MASTER SERVICE AGREEMENT is made and entered into this 17 day of June, 2003
between City of Meridian ("CLIENT") and JEFFERSON WELLS INTERNATIONAL, a
Delaware corporation ("JEFFERSON WELLS"). This Agreement sets forth the general tenus
and conditions pursuant to which JEFFERSON WELLS will provide services to CLIENT. The
specific engagement scope and pricing will be separately documented in the Engagement
Letter(s)/Proposal(s) dated June3, 2003, and any such additional Engagement
Letter( s )/Proposal( s) as may be accepted by CLIENT from time to time hereafter.
1. Location, Services will be performed at sites established by CLIENT unless otherwise
agreed to in the Engagement Letter( s )/Proposal( s).
2. Rights of Title. All reports, workpapers, programs, manuals, discs, tapes, listings and any
other material prepared solely under this Agreement by JEFFERSON WELLS' employees shall
belong exclusively to CLIENT. CLIENT shall have the right to obtain from JEFFERSON
WELLS an.dlor JEFFERSON WELLS' employees, and to hold in CLIENT's name all copyrights,
trademark registrations, patents or other protection CLIENT may deem appropriate to protect
such reports. JEFFERSON WELLS agrees to give CLIENT reasonable assistance, at CLIENT's
expense, required to protect the rights defined in this paragraph. All reports, workpapers,
programs, manuals, discs, tapes, listings and any other material prepared under this Agreement
by JEFFERSON WELLS' employees are solely for the internal use of CLIENT. All reports,
workpapers, programs, manuals, discs, tapes, listings and any other material prepared solely
under this Agreement by JEFFERSON WELLS' employees, when accepted by CLIENT, unless
otherwise exempt under Idaho Code 9-335 or 9-340A through 9-340G, will be public records and
will be subject to disclosure, Notwithstanding the foregoing, CLIENT acknowledges that
JEFFERSON WELLS has the right to maintain for its own record keeping purposes a copy of all
reports, workpapers, programs, manuals, discs, tapes, listings and any other material prepared
under this Agreement by JEFFERSON WELLS' employees,
3, Termination. Unless otherwise provided for in the Engagement Letter(s)/Proposal(s), either
party may terminate this Agreement for any reason upon two weeks notice. Upon termination,
CLIENT shall pay JEFFERSON WELLS' final invoice for all amounts due under the terms of
section 4 below. In the event of termination of this Agreement for any reason, the obligations of
the parties under Sections 2 (Rights of Title), 8 (Mutual indemnification), 10 (Limitation of
Liability), 11 (Confidential Information), 12 (Recruiting of Personnel) and 15 (Mediation) shall
survive termination.
4. Payment. JEFFERSON WELLS shall be paid at the billable rates andlor fees set forth in
each Engagement Letter(s)/Proposal(s), JEFFERSON WELLS shall coordinate its standard 45-
hour work week for its professionals to take place within CLIENT's normal business hours,
unless othelWise agreed in advance.
(a) JEFFERSON WELLS shall invoice CLIENT on a bi-weekly basis, Terms shall be
net 15 days. All objections by CLIENT to an invoice must be made in writing to JEFFERSON
WELLS within fourteen days after the date of the invoice. If no objections are received by
JEFFERSON WELLS within such fourteen-day period, the invoice shall be deemed accepted by
CLIENT.
(b) Ifpayment has not been received as set forth herein, JEFFERSON WELLS reserves
the right, in addition to any other rights it may have, to (i) suspend the services until such
payment is made in full, (ii) charge interest on the amount past due at the lesser of 1.5% per
month or the maximum allowed by law and (iii) invoice CLIENT for all costs of collection
including reasonable attorney's fees,
5. Taxes, CLIENT shall be responsible for payment of all taxes (excluding JEFFERSON
WELLS' own payroll and income taxes), if any, levied upon the services provided under this
Agreement.
6. Insurance, JEFFERSON WELLS agrees to maintain the following msurance for its
employees.
(a) Worker's compensation insurance covering all JEFFERSON WELLS employees
with minimums required by law;
(b) Employer's liability insurance with limits to one million dollars;
(c) Comprehensive automobile liability insurance for combined bodily Injury and
property damage with limits to one million dollars;
(d) Comprehensive general liability insurance for combined bodily injury and property
damage with limits to one million dollars; and
(e) Professional liability insurance with limits to one million dollars.
JEFFERSON WELLS agrees to provide CLIENT with certificates of insurance upon
request.
7. Independent Contractor Relationship. The parties understand and agree that the personnel
assigned by JEFFERSON WELLS to CLIENT under this Agreement are JEFFERSON WELLS'
employees or agents. Under no circumstances are such persOlmel to be considered CLIENT
employees or agents, JEFFERSON WELLS shall perform its obligations under this Agreement
as an independent contractor and not as an agent or joint venture partner of CLIENT.
8. Mutual Indemnification. JEFFERSON WELLS agrees to indemnify and hold harmless
CLIENT for any injuries to persons or property caused by the negligent, intentional or willful
acts of JEFFERSON WELLS' employees in connection with the performance of services under
this Agreement. CLIENT agrees to indemnify and hold harmless JEFFERSON WELLS for any
injuries to persons or property caused by the negligent, intentional or willful acts of CLIENT's
employees in connection with the performance of services under this Agreement.
9. Warranty. JEFFERSON WELLS warrants that the services will be performed in a
workmanlike and professional manner by individuals who have skill and experience
commensurate with the requirements of the services. Other than those contained in this section,
JEFFERSON WELLS makes no other representations or warranties with respect to the services.
10. Limitation of Liability. CLIENT understands and agrees that JEFFERSON WELLS will not
be liable for any punitive, incidental, consequential or indirect damages, and CLIENT hereby
waives any right to seek such damages against JEFFERSON WELLS. CLIENT agrees that
JEFFERSON WELLS' liability for any damages arising out of work performed pursuant to this
agreement shall not exceed insurance policy limits as set forth in section 6.
11. Confidential Information, Each party agrees that during and after the term of this Agreement
it will keep secret and will not, without the prior written consent of the other, use or disclose to
any third party any confidential or proprietary information relating to the business of the other
party or that party's customers learned by such party or disclosed to such party in connection with
this Agreement. The restrictions of this section 11 shall not apply to any information which (i) is
or becomes generally available to the public other than as a result of a breach of this section 11
by the receiving party, (ii) was available to the receiving party on a nonconfidential basis prior to
its disclosure under this Agreement or (iii) becomes available to the receiving party on a
nonconfidential basis from a third party which was not itself bound by a confidentiality
obligation and was free to disclose the information.
12. Recruiting of Personnel. The parties agree that they will not hire from each other any
employees involved in an engagement hereunder for a period of one year following completion
of the engagement.
13, Entire Agreement. This Agreement and the Engagement Letter(s)/Proposal(s) referred to, as
well as any written amendments, shall constitute the entire agreement between the parties and
supersedes all previous communications, representations, understandings, concurrent or
subsequent purchase orders, and agreements, whether oral or written, between the parties or any
officer or representative of the parties, CLIENT has not relied upon any representations other
than those set forth in this Agreement and the Engagement Letter(s)/Proposal(s) referred to
herein. In the event of a conflict in terms between this Agreement and the terms of any
Engagement Letter(s)/Proposal(s), the terms ofthis Agreement control.
14. Amendments. No amendments or other variation to this Agreement shall be effective unless
in writing and signed by an authorized person on behalf of each party.
15. Mediation, In the event of a controversy or claim arising out of or relating to this
Agreement, or the breach of the same, the parties shall use their best efforts to mediate and settle
the same through consultation and negotiation in good faith and a spirit of mutual cooperation.
f'
16, Governing Law. The laws of the State of Wisconsin shall govern this Agreement. Both
parties consent to the jurisdiction of the courts in the State of Wisconsin in the event of any
litigation concerning this Agreement or the services provided in connection with this Agreement.
No action arising out of this Agreement, regardless of the form, may be brought by either party
more than one year after the cause of action has accrued.
17. Severability. If any provision of this Agreement is determined to be unenforceable or
invalid, the remaining provisions of this Agreement shall remain in full force and effect.
18. Force Maieure, JEFFERSON WELLS and CLIENT shall not be liable for any failure to
perform or delay in performance of its obligations under this Agreement or any Engagement
Letter(s)/Proposal(s), resulting from the elements, acts of God or any other cause beyond the
reasonable control of the party failing to perform.
19. Notices, Any notices required under this Agreement shall be in writing. Notices shall be
delivered in person or sent by overnight courier or facsimile addressed to the addresses in the
Engagement Letter(s)/Proposal(s). Notice shall be effective when sent by overnight courier or
facsimile or upon delivery if delivered in person,
20. Signature, This Agreement is not binding upon JEFFERSON WELLS until it is signed by
an authorized JEFFERSON WELLS corporate representative or JEFFERSON WELLS Managing
Director.
For JEFFERSON WELLS INTERNATIONAL
By
Name
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MSA for Ie Review - Final - 12-05-02.doc
J EFFE RSON~;T~!-}:T~'
1125 17th Street, Suite 2300
Denver, Colorado 80202
Phone 303.298.1786 Fax 303.296,2123
www.jeffersonwells.com
June 3, 2003
Ms, Stacy Kilchenmann
Finance Director
City of Meridian
33 E. Idaho Avenue
Meridian, ID 83642
Dear Ms. Kilchenmann:
Jefferson Wells International ("Jefferson Wells") appreciates the opportunity to present this proposal to
provide the City of Meridian with professional services,
Cit , Back roulld alld Service bi.'ilIe
The City of Meridian is approximately 9 miles west of Boise. The population of Meridian is approximately
40,000 and approximately 14,000 households.
Recently, Meridian's utility billing department has experienced a defalcation by two or more employees,
Local and State law enforcement have conducted a preliminary investigation. However, manpower
constraints on those agencies have limited the scope of the investigation performed to date.
The City of Meridian desires to attempt to minimize the risk of such misappropriations in the future. In
addition, the City would like Jefferson Wells to take a preliminary look at the existing records to determine
if it would be cost effective to conduct an in depth analysis to attempt to quantify the loss.
The Jetlel'SOI1 Wells Solutioll
Jefferson Wells recommends that a Controls Review and Assessment be conducted to determine whether
the current billing environment has adequate business process controls, system controls, and adequate
segregation of duties. The Controls Review and Assessment will be conducted by experienced internal
audit and technology consultants,
In addition those consultants will review and analyze available records (both hard copy and electronic) to
determine the cost effectiveness of embarking on an in depth (forensic) investigation to fully quantify the
suspected loss.
All reportable findings, recommendations, and solutions will be discussed with management and
summarized in a final report,
MS: Stacy' Kilchenmann
June 3, 2003
Page 2
Ell a ement Staflin and Mana ement
Jefferson Wells will assign audit consultants with significant background and expertise in internal controls
and systems security to this engagement. All of our professionals have a minimum of 5 years experience
and our Denver audit professionals average over 12 years experience.
Jefferson Wells will assign an Engagement Manager who will be responsible for providing overall quality
assurance on your engagement. The Engagement Manager will conduct engagement status updates with the
city and our consultants on a periodic basis and will provide additional technical and supervisory support, if
needed. The Engagement Manager's assignment to this engagement will ensure that our quality of delivery
meets the highest possible standards.
Pro "eet Timin and Fees
Project Timing
The City of Meridian has a desire to begin this project as soon as practical. Accordingly, after acceptance
of this proposal, we will commit to starting this project in the second half of June.
Professional Fees and Expenses
At Jefferson Wells, our fee structures are developed on an individual engagement basis. Factors that are
considered in determining our fees include the technical skills required to successfully complete the agreed
upon tasks as well as the relative risks associated with the engagement. The following fee structure has
been developed specifically for the City of Meridian and the work described herein:
· The rate for our Audit Consultan t( s) is $120 per hour.
· The rate for our IT Audit Consultant(s) is $130 per hour.
· The rate for Engagement Management is $150 per hour.
· Jefferson Wells does not charge a premium for overtime hours worked.
· Jefferson Wells does not bill for local travel or administrative costs.
· The City of Meridian will be responsible for paying all travel-related expenses. It is our intention to
minimize travel costs associated with the engagement.
Based on the approach discussed above we will not exceed 160 hours to accomplish the Controls Review
and Assessment, and to take a preliminary look at the available records to determine if it would be cost
effective to conduct an in depth analysis to fully quantify the loss.
Total costs including travel will not exceed $24,000, for the work described herein.
Bene Its 0 'lIsin Je' enwn Wells ,
A customized Jefferson Wells solution delivers many benefits to the city including:
1. Experience: Utilizing professionals with real-world industry experience
2. Independence: Avoiding any conflict of interest issues
3. Flexibility: Providing a high quality, affordable and flexible resource to solve your business needs
4. Confidentiality: Maintaining the confidentiality of all information disclosed by the client
2
Ms: Stacy Kilchenmann
June 3, 2003
Page 3
Terms and ConditiollS
This proposal is valid for 30 days from the date of issuance and is subject to the terms and conditions of the
Jefferson Wells Master Service Agreement to be entered into with the city. The Master Service Agreement
must be signed, dated and returned to Jefferson Wells prior to the commencement of engagement services.
Jefferson Wells invoices are sent bi-weekly and are due 15 days from the invoice date. Your cooperation in
following these guidelines will enable us to continue to provide you with the best value in the marketplace.
We also believe consistent and timely invoicing helps our customers track hours and costs accumulating on
their projects for optimal internal project management.
During the term of the engagement and for a period of 6 months thereafter, it is understood that neither the
City of Meridian nor Jefferson Wells will solicit, entice, employ or seek to employ any employees of each
other without the express written consent of the other party. Violation of this provision by either party will
result in a payment of $25,000 to the other party.
Our Commitment to Client Satisfaction, "
Jefferson Wells is committed to providing the highest quality professional services in the marketplace. We
are never satisfied with the status quo and strive for continuous improvement. Your opinion of the work we
perform is the basis for our improvement initiatives. To provide you with an efficient method to
communicate your opinions, our firm will email you an on-line Client Satisfaction Survey at the end of this
engagement. It should take no more than a couple of minutes to complete and a simple "click" to send it on
its way. Our local management team will review your response and take appropriate actions. In addition,
the managing director ofthe Denver office, Pat Persons, will personally review your response. It is that
important to all of us.
Stacy, we appreciate this opportunity to provide the City of Meridian with consultative services. We are
committed to earning your loyalty by providing excellent solutions and delivering value added, high quality
services in support of the city. We are available to answer any questions you may have or to meet with you
to further discuss the details of the engagement.
Sincerely,
Tom Andersen
Business Development Manager
Please indicate your acceptance of this proposal by signing and returning this document by mail or fax to
303.296.2123.
Proposal accepted by:
Date:
Requested start date:
3
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STATE OF IDAHO
Idaho State Police'
Actian has been taken an yaurgrant applicatian" and subject to. the attached Special Canditian~,
the' Praject ~afe Neighborhaads Select!an Cammittee hereby awards:
, Subgrantee: Meridian Palice Department
Grant Number:03-PSNG-0,1-GV-01 in the tatal amaunt af $256,500
This grant wilt be adniinis~en3din canformitywith the, policies and fiscal .requirements af the
Project Safe Neighbarhaads SelectianCammittee, the'ld~ho Statl?'po.lice, and the Praject Safe
Neighborhoods Grant Program (CFDA# 16.609), as authorized by the Omnibus. Safe Streets
, and Grime Control Act of 1968 'and as amended by the Crime Control Act of 1990.
The grant periOd will be from 10/01/03 through 09/30/05, except as autharizedby and ~xtended
In writing from the' Idaho. State Po.lice" The Project Safe Neighborhood~ Selection Committee
makes: this award based an the facts'andcanditions described in'the subgrantee's application!
and any changes thereto. must be made in writing and approved by the Praject Safe
Neighbo.rho.ads Selection Commit~ee through the Idaho. State Police. '
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This grant award shali become effective upon return .by the 'subgrantee of the fully executed
,a. ri.gi,n~IBayw::9,r d t~ t~olice
~ Date: ': ~!)D )0.3
Title:
Director
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The. Mavor her~by signifies the acceptance""of the abo~e described 9rant on the terms and
conditions set farth, above or incarpa~ateq by reference -herein. I hereby c;ertify that the Project
Directo.r: and the Fif1ancial Officer named in the app.licatio'n nave read, initialed, and will comply
with the attaChed Special Conditians during administratiOf) of this grant. '
, I, .
, ' ,
The' Idaho State Police is l1ereby autharized and directed, to make p;3yment for all' funds
awarded under,the terms af this grant dire~tly to the City af Meridia,n.
"zed Offici~d:
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. Title:
, Date:
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ASSURANCES
On behalf of the applicant agency, I hereby apply for grant monies from the Planning, Grants, and Research,
Idaho State Police. On behalf of the applicant agency, the lll1dersigned agrees and assures that:
1. Any grant awarded pursuant to this application shall be subj ect to and will be administered in conformance
with OJP Financial and Administrative Guide for Grants, (b) provisions of the Anti-Drug Abuse Act of
1988, and (c) any special conditions which Planning, Grants, and Research and/or the Idaho Criminal
Justice Council attach to the grant award:
2. Any grant awarded pursuant to this application may be terminated, orrequired to repay funds, or have fund
payments discontinued if Planning, Grants, and Research or the COlll1cil find substantial failure to comply with the
provisions of the grant, applicable Federal law, regulations promulgated thereunder, and the provisions of (1)
above, but only after notice and proper procedure lll1der Federal Acts:
3. Any grant monies awarded pursuant to this application will be used to increase the amOlll1ts of agency
funds that would, in the absence of Federal aid, be made available for criminal justice activities; and
4. Project-Related Income (i.e., forfeitures, registration fees, royalties, sale of real and personal property) must
be used for the purpose of furthering the goals and objectives of the project or program from which the income was
generated.
Submitted by: (Mayor, Governor, Governor Designee, COlll1ty Commissioner, etc.)
Name ;"
Robert Corri.e
Agency
Ci.ty Of Meri.di.an
TItle
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT; SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form, Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Govemment~wide Debarment and Suspension
(Nonprocurement) and Govemment~wide Requirements for Drug-Free Workplace (Grants)." The certifications shall
be treated as a material representation offact upon which reliance will be placed when the Department of Justice
determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 ofthe V.S, Code, and
implemented at 28 CFR Part 69, for Qersons entering into a
gJ::ant or cooperative agreement over $100,000, as defined at
28 CFR Parl69, the applicant certifies that
(a) No Federal appropriated funds have been paid or will be
paid, by ,or on behalf o,fthe 4lldersigned, to any person for
mfluencIng or attemptIng to mfluence an officer or employee
of any agency, a Member of Congr~ss, an officer or employee
of Congress, or an employee of a ~ember of Congress In
fonnection with the .making of any Federal grant, .the entering
mto of any cooperatIve agreemenf, and the extenSIOn,
continuatIon, renewal, amendment, or modification of any
Federal grant or cooperatIve agreement;
(b) Ifany,funds other than Federal apprQpriat~d funds have
oeen or wIll be pard to anYJ;1erson for mtfuencmg or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an emp)oyee of a Member of Congress in connection widi this
Federal grant or cooperative ageement, the undersigned shall
complete and submi StandaraForm -LLL, "Disclosure of
LobBying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this
certification be Included in the award documents for all
subawards at all tiers (including sub grants contracts under
grants and cooperative a~eements; and subcontracts) and that
all subrecipients shalt certify and uisclose according[y.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 1254~ebarment and
Suspensi.on, and. i~plem~nte4 at 28 C!'K Part 67, fO,r
RrospectIve partIcIp'ants In Romary covered transactions, as
oefined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently. debarred, suspended, proposed for .
debarment, declared ineligible, senfenced to a denial of Federal
benefits by a State of Federal couu, or voluntarily excluded
from covered transactions by any !'ederal department or
agency;
(b) Have not within a three-year period preceding this
application been convicted of or liad a cIvil judgement
rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or lOCal) transaction
or contract under a public transaction; violation of Federal or
State antitrust statufes or commission of embezzlement,
theft, for~ery, bribery, falsificatipl1 or destruction of records,
making false statements, or recelvmg stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly c~arged by. a government entity (Federal, State, or .
local) WIth comrmSSlOn of any of the offenses enumerated m
paragraph (l )(b) of this certification; and
(d) Have not within a three-year period preceding this
gpplication had one or more pubhc transactions (Federal,
State, or local) terminated for cause or default; and
B. Where the applicant is Wlable to certify to any of the
statements in thIS certification, he or she shall attach an
explanation to this application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
imJ;!lemented at 28 CFR Part 67, SuEm,art F, for grantees, as
defined at 28 CFR Part 67 Sections 67,615 and 07.620-
A, The applicant certifies that it will or will continue to
provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distributIon, disp'ensmg, ]:Iossession~
or use of a controlled substance is prohIbited m the Rrantee s
workplace and specifying the actions that will be taKen
against employees for violation of such prohibition;
(b). Establishing an on-going drug-free awareness program
to mform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free
workplace
(3) Any available drug counseling, rehabilitation, and
employee aSSIstance programs; ana
(4) The penqlties, that may b,e i~posed upon employees for
drUg abuse vIOlatlOns occumng m the workplace;
(c) Making it a requirement that each employee to be
engaged in the performance of the grant De gIven a copy of
the sfatement reqUlred by paragrapn (a);
(d) Notif)ing the employee in the statement required by
paragra,pli (a) that, as ~ condition of employment under the
gran!, tfie employee wIll--
alP Form 4061/6 (3.91) REPLACES alP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE
STANDARD ASSURANCES
OMB APPROVAL NO. 1121-0140
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including
OMB Circulars No. A-21, A-IW, A-122, A-128, A-87; RO. 12372 and Unifonn Administrative Requirements for Grants and Cooperative
Agreements - 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally-assisted
project. Also the Applicant assures and certifies that
I, It possesses legal authority to apply for the grant; that a resolution,
motion or similar action has been duly adopted or passed as an official act
of the applicant's governing body, authorizing the filing of the
application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application
and to provide such additional information may be required,
2. It will comply with requirements ofthe provisions of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 P ,L.
91-646 which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs,
3. It will comply with provisions of Federal law which limit certain
political activities of employees of a State or local unit of government
whose principal employment is in connection with an activity financed in
whole or in part by Federal grants, (5 use 1501, et seq.)
4. It will comply with the minimum wage and maximum hours provisions
of the Federal Fair Labor Standards Act ifapplicable,
5, It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being motivated
by a desire for private gain for themselves or others, particularly those
with whom they have family, business or other ties,
6. It will give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring
agency concerning special requirements of law, program requirements,
and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision
which shall be utilized in the accomplishment of the project are not listed
on the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notifY the Federal grantor agency of the receipt of
any communication from the director of the EPA Office of Federal
Activities indicating that a facility to be used in the project is under
consideration for listing by the EP A.
9, It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law
93-234, 87 Stat. 975, approved December 31, 1976. Section] 02 (a)
requires, on and after March 2, 1975, the purchase of flood insurance in
communities where such insurance is available as a condition for the
receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having
special flood hazards. The phrase Federal financial assistance includes
any form ofloan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect
Federal assistance.
~~J~-<'
Signature ~
OJP FORM 4000/3 (REV J~9Jt'PREVIO,US El}lTifiO S ARE O'rfLETE,
If-llelf-€d ..Jr".d4-/.), I/",'
/Jp;myuLi1'j 0;' ~ 6-'1 -PJ
I 0, It will assist the Federal grantor agency in its compliance with
Section 106 of the National Historic Preservation Act of 1966 as amended
(16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) By (a)
consulting with the State Historic Preservation Officer on the conduct of
investigations, as necessary, to identify properties listed in or eligible for
inclusion in the National Register of Historic Places that are subject to
adverse effects (see 36 CFR Part 800.8) by the activity, and notifYing the
Federal grantor agency of the existence of any such properties, and by (b)
complying with all requirements established by the Federal grantor
agency to avoid or mitigate adverse effects upon such properties.
II. It will comply, and assure the compliance of all its subgrantees and
contractors, with the applicable provisions of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as
appropriate; the provisions ofthe current edition of the Office of Justice
Programs Financial and Administrative Guide for Grants, M71 00. I; and
all other applicable Federal laws, orders, circulars, or regulations.
12. It will comply with the provisions of28 CFR applicable to grants and
cooperative agreements including Part 18, Administrative Review
Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality ofIdentifiable Research and Statistical Information; Part
23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Non-Discrimination/Equal Employment Opportunity
Policies and Procedures; Part 61, Procedures for Implementing the
National Environmental Policy Act; Part 63, Floodplain Management and
Wetland Protection Procedures; and Federal laws or regulations
applicable to Federal Assistance Programs.
13, It will comply, and all its contractors will comply, with the non-
discrimination requirements of the Omnibus Crime Control and Safe
Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the rehabilitation Act of 1973, as amended;
Subtitle A, Title II ofthe Americans with Disabilities Act (ADA) (1990);
Title IX of the Education Amendments of 1972; the Age Discrimination
Act of 1975; Department of Justice Non-Discrimination Regulations, 28
CFR Part 42, Subparts C, D, E, and G; and Department of Justice
regulation on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court of Federal or State administrative
agency makes a finding of discrimination after a due process hearing on
the grounds ofrace, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the
finding to the Office for Civil Rights, Office of Justice Programs,
15. It will provide an Equal Employment Opportunity Program if
required to maintain one, where the application is for $500,00.0 or more.
16, It will comply with the provisions of the Coastal Barrier Resources
Act (P,L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which
prohibits the fiWWJ.diture of most new Federal funds within the units of
the ~al;lal'B~I1" 'rke,l;Rurces System.
"",-{ of !'(Ii 1DL 1111""
,~...~ '-1.11. "...
~ V' o~POR.-<1)::; 'Y ~
~ .0 '% ~
~ ~ ~
- -
- -
=
~;?
=
(
:.,
EIVED'
, . '
STATE OF IDAHO,
,
Idaho State Police
, . . "; N 1 0 2003
. ,I ~ ~OfB)~, .' , ,- .' ' - . 'C~tYOf'Meridian,
-, Y lJ' . U ' City Clerk Officf;>
Action has- been aken on your' grant application, and subject to the attached Special Conditions, ' .
the Project Saf~.Neighborhoods Selection CQm~ittee hereby awards:
.... .I
. Subgrantee: Meridian Police Department
Grant Number:- 03-!:,SNG-01--GV-01 in the total am'ol,.lntof $256,500
This grant will be administered. in conformity with the policies and fiscal requirements ,of the
Project Safe NeigIJborhoods Selection Committee, the Idaho State Police,. and the Project Safe
Neighborhoods Grant.Program (CFDA# 16.609),~as authoriz~d by the 9mnibus Safe Streets
and Crime Control!Act of 1968 and as'amended.by the Crime Control Act of 1990,
.'.. The grant p~riod will b'e from '10101/03 through 09/30~~~~Pt as authorized by and extended,
in writing from the Idqhd State Police. The Project Safe Neighborhoods~Select[on Committee
makes this award djased on the' facts and conditions described in the subgrantee's application,
and any changes thereto must. be made in writing and approved by the Project Safe
Neighborhoods'Selection Committee through the Idaho Stflte Police, '
. - .
) .
This grant award
original award to t
-~' j
ffective upon return' by the subgrantee of the fully exec::;l,lted
lice, .
, .By:
" Date:
-6 /-$1; /0 5
1 ,
Title:
Director
. ....... .~:.............. ..Acc.eptance.......... .... ..~...::..~-
The Mavor he'reby signifies the acceptance of tpe above described grant on the terms and,
cond~tions set forth above or in'corporated by reference herein-. I hereby'certify that the Project
Director and the Financial Officer named in the application have read, initialed, and will comply
with the attached Special ?bnditions durin~ ad.ministration o~ this gra,!t. ' .
, .
The Idaho State police is' hereby authorized and 9irected to make payment ,for all .funds
awarded under,the terms of this grant'directly to the City of Meridian,
J :. ...
Signature- of Duly Authoriz~d Official:
Title:
,
Date:
'.
"
........{ ...Speci~1 Con~itions..'"''''
These special. conditions are placed on Gra'nt # 03-PSNG.-01-GV-01, as follows: '
. ,
. ,
" 1. 'The subgrantee will comply with all applicable state, local, and ,Federal laws; with the. non-
di'scrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended;.
Title VI of the Civil Rights Act of 1964,. as al1)ended; Section .504 of the Rehabifitatio'n Act of 1973, as !
amended; Subtitle A Title II of the Americans with Disabilities' Act (ADA) of 1990; Title IX of the
Education Amendments of 1912; the Age Discrimination Act I of 1975; Department of Justice Non-
Discrimination Regulations, 28 CFR 'Part 42, Subparts C, 0,. E, 'and G; and, Department of Justice
'Regulations on disabilfty discrimination, 28 CFR Part 35 and Part 39. " .
(Initials /')
. '.
2. In the event a Federal or state' court o'r Federal or state' administrative agency' makes a. finding of
discrimination after a due process. hearing on tMe grotlnc;is of race, colorj religion, national origin, sex, or
disability: against the subgrantee 9r any, subcontractors, the S'uograntee will forward a copy of the
. , findings' to the Idaho State Police." ,'.' . .
(Initials / i, .) .
. ,
3, The subgrantee will comply with all proviSions of the Administrative Guide for Grants, the cot)tents of
which are herewith incorporated by reference. . . , '. . '
(Initials / )
'-
'4. The subgrantee' will n~t use funds mad!? avafJable through this award ...to supplant state or'local
.' funds, but will use these funds to increase the amOl,mts of such fund~ that would, in the absence of
federal funds, pe:made available for these activiti~s.'
(Initials . / )
. ,
,
5. The subgr'antee assures that all information contained in' its application is' c9'rrect, that there has
been appropriate coordin~ation with affeCted agencies, and key participants identifiea in the application'
and that any changes will be reported to the Idaho State Police. I, ,
(Initials " / . ): ",' '
.. r" J L
6. The subgrantee shall develop and submit in a timely manri'er quarterly fiscal and p~rformance repo{t:,
, and such additional reports as may be requested by the Id?ho State Police.' ,
(I nitial$ . I ./ . , ) . _
. ,
7. The subgrantee shall, 'establish such procedures and maintain such records as arE? necessary' to
assure.f[scal control, proper management, and efficient distribution of Federal grant. monies received,
(ln~tials . f' ) , - '.
, . .
8.. .The' sUbgrantee will cooperate with 'the Idaho State Police in its completion of fisca,l aupits, and will.
ret,ain records to comply with such audits for a period'of not less than three (3) years following the date
of grant closure by the Idaho State Police or until 'resolution of all outstanding audits, whichever is
'longer, The subgrantee will retalQ. non-fiscal program records-ror a .period ,Of .not less than thre's (3)
years from the date, of gr~nt; closure by the Idaho State Police, Fiscal and/or non-fiscal program
records shall ,be made available for on-site review. by the 'Idaho State Police andt~e Office of Justice
Programs as,necessary.. ..
(Initials ' / )
'~
- . ' ..
9, The .subgrantee must comply with all guidelines for procurement and professional service purchases.
as stated .in the Administrative Guide for Grants. ' \
!
(Initials . / )
. 10, The subgtantee agrees .to submit printed materials .intended fo'r-public distribution to the Idaho State
Police .office. for prior review and. approval,. and further agrees to comply with procedures described in'
the Administrative Guide for Grants when publishing such materials. '
(Initials / ) . ' . . '
.'
(Continu,ed)
^ 11, The subgrantee acknowledges its responsibility to inform the I~aho State Police if the proj€?ct funded under
the terms of this award fail~ to' lJe^come operational within 60 days of application 9tart <date, and agrees to utilize'
procedures descrIbed iri the Administrative Guide for Grants in so doing~ ^
(Initials. ). ^ ^ ) ^
'12. The sllbgr~ntee is aware th,at non-co'mp!iance' with the terms-~md conditiol)~ of this award may ^result in the
disallowance of costs and subsequent repayment bf such costs with non-Federal funds. .
, (Initials i. / ) ,
13, The subgrantee agre~s to comply with the N~tio_nar Enviro~mental Poli~y Act (NEPA) "and 9ther related '
federal environmental impact. analyses, requirements in the ui:?e of these grant funds either directly or indirectly
by sub-contractprs,' , ,
, ^ (Initials ' / .
.'
I'
,
Signature of Duly Authorized Official:
... , I
Title:
, Date:
.'
1, .
"
Idaho State Police
Planning, Grants, & Research
PO Box 700
Meridian, ill 83680-0700
March 14, 2003
Attention: Vicki Yanzuk
Project Safe Neighborhoods Grant Proposal- Abstract
The City of Meridian Police Department in a community based partnership with the Meridian
School District, the Boys and Girls Club of Ada County, Boise State University, and St. Luke's
Meridian Medical Center would propose the following two part program for reducing gun
violence in the form of teenage suicide and unintentional gunshot injuries in the City of Meridian.
I. Engage in a firearms awareness and safety program in conjunction with the Meridian
School District and S1. Luke's, Meridian. The precept of this first part of the program
would be the collaborative efforts between educators, health care providers and law
enforcement to promote public health through education. 1bis part of the program is
envisioned to be preventative in nature with an orientation directed at changing attitudes
towards guns and violence. The issues of promoting smart and responsible choices are to
be paramount in this portion of the program coupled with the development of an
antiviolence portion of the program that would target at-risk youth. A model for this
portion of the program would be similar to the St. Paul, MN program initiated at
Region's Hospitallmown as "Calling the Shots"l. The program for Meridian would need
to have elements endemic to our community and its needs.
Additional elements of the awareness program would incorporate outreach education in
the schools for elementary aged children and their parents in the use of gun safety locks,
unloaded storage, and secure maintenance. We currently envision following the
recommendations and guidelines currently in use and promulgated by the National Safety
Council. This as studies have indicated that safety training alone does little to alter
behaviors, but providing mechanisms and instruction for safe and, secure storage with
safety training seems to have greater impact.
The Meridian Police Department would employ the use of existing School Resource
Officers already in place in the schools along with looking at the hiring of a full time
non-sworn member to assist in developing curriculum, assisting in presentations, and
facilitating program elements with the school district and St. Luke's. We would reserve
the access to bring on an additional part-time position as the program evolves and the
need becomes apparent.
II, The second part of this gun violence program would incorporate the building of self
esteem in our connnunity youth. Studies into the victimization of teenagers indicates that
William Musser
Page 1
6/10/2003
access to intervention helps to prevent further victimization and/or may prevent initial
victimization ofteens2, A key issue in preventing initial victimization or a reoccurrence
is in providing safe environments. The Boys and Girls Clubs of Ada County, which has a
chapter and building being completed in Meridian is one of those safe environments, We
envision the building of our current partnership to include strengthening our community
partnership with the Boys and Girls Club to help protect teenagers from harm and to
strengthen them against repeat victimization,
We further envision the blending of our partnerships as they develop and become
consununated in plan and then action. As a result we would look towards the Criminal
Justice Administration program at Boise State University to help us validate our efforts.
Boise State University had initiated a state-wide Victimization survey a number of years
ago, which bas developed a number of unique partnerships including the statistical
analysis unit of the Idaho State Police. In looking at our efforts as they develop over the
next three years it would be a beneficial option to include a specific review of our
program in relation to both reported crime and victimization in general, The reason for
this is that only about 17 to 24% of crime is actually reported to the police. By utilizing
victimization resources already in place and comparing the infonnation garnered over
time against national and state statistics we will be able to measure the overall impact of
our program and look at the specifics in terms of effectiveness and efficiency.
Again in conjunction with this second part of this proposal we would look to hire a part-
time non-sworn position to assist in the collection of data relevant to our project, to help
prepare grant reports, and to facilitate the collation of data and statistical information
between our crime analyst, Boise State University, and the Idaho State Police (utilizing
the current victimization program with over sampling specific to Meridian),
We appreciate the opportunity to present this abstract for consideration and note we are
committed to this project and our youth, As a result we would be applying for the total allowance
of $90,000 for this initial fIrst year with the intent to follow on with application for funding
through the next two (2) years. The draft Budget Summary is attached.
Capt. Wm. Musser
1 Profile No. 47 - Promising Strategies to Reduce Gun Violence
2 Wordes, Madeline, PhD and Michell Nunez, M.A Our Vulnerable Teenagers: Their Victimization.. Its
consequences. and Directions for Prevention and Intervention. May 2002
William Musser
Page 2
6/1012003
Project Safe Neighborhoods
Gun Violence Reduction Grant
Budget Summary:
City of Meridian Police Department Submission for FY 2004
Budget Category Totals
Federal Request
Agencv Match
NOT Required
But will provide
$ 2,800
A. Personnel $100,922
B. Operating $ 14,000
C. Travel $ 7,500
D. Equipment $ 5,000
TOTAL COSTS $128,422*
Project Concept & Overview:
$ 500
$ 2,575
$ 5,875
The City of Meridian Police Department in a community based partnership with the Meridian School
District, the Boys and Girls Club of Ada County, Boise State University, and St Luke's Meridian Medical
Center would propose the following two part program for reducing gun violence in the form of teenage
suicide and unintentional gunshot injuries in the City of Meridian.
· Engage in a firearms awareness and safety program in conjunction with the Meridian
School District and St. Luke's, Meridian,
· The second part of this gun violence program would incorporate the building of self esteem
in our community youth to prevent further victimization and/or prevent the initial
victimization of juveniles,
Meridian Police Department Contact:
Capt. Wrn. (Bill) Musser
(208) 846-7370
musserb@meridiancitv.org
"Budget Summary for the remainder ofFY 2003 and FY 2004
A second budget for FY 2005 will be submitted later.
Budget Detail Worksheets
A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate
and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant
activities must be consistent with that paid for similar work within the applicant organization,
***PLEASE ROUND TO THE NEAREST DOLLAR***
NamelPosition
(New Employee)
Prevention Specialist
Computation Federal Request
$35,760 (full time 100%) $35,760
City Budget Worksheet
(New Employee)
Elementary School Resource Officer
$35,658 (full time 100%) $35,658
City Budget Worksheet
Subtotal $71,418
Fringe Benefits - Fringe benefits should be based on actual1mown costs or an established formula, Fringe
benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the
project. Fringe benefits on overtime hours are limited to, FICA, Workman's Compensation, and
Unemployment Compensation, ***PLEASE ROUND TO THE NEAREST DOLLAR***
N amelPosition
Computation
Federal Request
(New Employee)
Prevention Specialist
$15,205
City Budget Worksheet
$15,205
(New Employee)
Elementary School Resource Officer
$14,299
City Budget Worksheet
$14,299
Narrative- Indicate justification describing how each person is applicable to the goals and objectives of the
project. (Use additional blank paper if necessary)
The primary goal of this project is to develop effective partnerships that will impact and help reduce the
incidence of gun violence involving juveniles with particular attention to reducing suicide and unintentional
gun injuries. The positions listed are important to the goals of the proposed City of Meridian gun violence
. reduction project for the following reasons:
1, The Prevention Specialist will serve to help develop curriculum for use in Meridian Schools, This is
envisioned to include specific partnering with the Meridian School District for development of elementary
and middle school subject lessons oriented at reducing juvenile victimization and gun violence, The
Prevention Specialist will coordinate and work with the School Districts existing Safe Schools persOlmel.
2. The Preventions Specialist will also facilitate the introduction of the school subject lessons into the class
room setting via the Elementary School Resource officer,
3. The Prevention Specialist will also help to facilitate and build partnerships and then liaise between the
School District, the Boys and Girls Club of Ada County, 81. Luke's Hospital, Meridian, the community of
Meridian, and this police department.
4, The Prevention Specialist will also assist in the overall administration of this graht and the follow up
evaluation of its effectiveness in terms of our goals and expectations for achievement.
WEM 4/30/03
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
1 of?
5. The Elementary School Resource Officer (ESRO) will serve as the conduit for helping to teach gun
safety and safety practices in general to elementary and middle school children.
6. The ESRO will also help to facilitate and coordinate with the Boys and Girls Club of Ada County to help
identify at riskjuveni1es for special attention within the club's intervention programs. This is to help
prevent primary and/or secondary victimization.
7. The ESRO will also conduct gun safety and general safety classes for the Boys and Girls Club of Ada
County and for parents of school aged children as part of this department's community outreach.
8, The ESRO will also assist the High School Resource Officers in setting up student participation in the
envisioned "Calling the Shots" program to be held at St. Luke's Hospital, Meridian,
9. The ESRO will also assist in the review process for the effectiveness of the program in terms of our
goals and expectations for achievement.
NOTE: Direct Overtime and Uniform Allowance Costs have been withheld from this budget proposal. The
total for Overtime is $1,700 and the Uniform Allowance cost is $1,100 (overall total $2,800). The fringe
benefits do include the allowed costs for overtime within the total listed. The $2,800 will be covered by the
City of Meridian as a listed match.
Subtotal Fringe Benefits $29,504
Subtotal Personnel $71,418
TOTAL $100,922
B. Operating - List items by type (office supplies, postage, training materials, copying paper, and expendable
equipment items, books, hand held tape recorders) and show the basis for computation. Generally, supplies
include any materials that are expendable or are consumed during the course ofthe project.
List items (e.g" reproduction, telephone, or security services) by major type and the basis of the
computation. ***PLEASE ROUND TO THE NEAREST DOLLAR***
Items
Computation
Federal Request
Office Supplies
Training Materials
Copying Costs (office)
Office Equipment (non furniture)
Printing Costs
(handouts & educational materials)
Miscellaneous Operational Costs
(costs yet to be determined and/or
unforeseen at this time)
$2,250
$1,250
$ 750
$ 750
$6,000
$2,250
$1,250
$ 750
$ 750
$6,000
$3,000
$3,000
(City Budget Worksheet)
Narrative- Indicate justification describing how each item is applicable to the goals and objectives of the
project. (Use additional blank paper if necessary)
The primary goal of this project is to develop effective partnerships that will impact and help reduce the
incidence of gun violence involving juveniles with particular attention to reducing suicide and unintentional
gun injuries. The associated operating costs listed above are part of producing work product - training aids,
WEM 4/30103
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
20f7
brochures, information guides and other materials for use in the educational portion of this project.
Unknown miscellaneous costs have been included as at the time of submission of this budget breakdown not
all items can be accounted for. There is significant planning yet to be completed that will result in
unforeseen costs, hence the miscellaneous line is for accommodation of those unanticipated expenses.
An additional $500 for medicallpsychologica1Jpolygraph is not covered by the grant and will be covered by
the City as a listed match.
Subtotal Operating $14,000
Consultant Fees Total $ 0
(From Next Page)
TOTAL Operating Costs
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee
(8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional
justification and prior approval from ISP. Narrative is required. ***PLEASE ROUND TO THE NEAREST
DOLLAR***
Name of
Consultant
Service
Provided
Comnutation
Federal
Request
Subtotal $ 0
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in addition to
their fees (i.e., travel, meals, lodging, etc.) ***PLEASE ROUND TO THE NEAREST DOLLAR ***
Item
Location
Computation
Federal
Reqnest
Subtotals $ 0
Contracts: Provide a description of the product or service to be procured by contract and an estimate of the
cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate
justification must be provided for sole source contracts in excess of $100,000. ***PLEASE ROUND TO
THE NEAREST DOLLAR * **
Item
Computation
Federal
Request
Subtotal $ 0
TOT AL Consultants/Contracts $ 0
(Move Total to Operating Sheet)
WEM 4/30/03
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
3 of?
C. TraininglTravel- Itemize travel expenses of project personnel by purpose (e.g., staff to training, field
interviews, advisory group meetings, etc,), Show the basis of computation (e,g" six people to 3-day training
at $X airfare, $X lodging, $X per diem), In training projects, travel and per diem for trainees should be
listed separately, Show the number of trainees and the unit costs involved. Identify the location of travel, if
mown, Indicate source of travel policies applied, local agency or state travel regulations.
***PLEASE ROUND TO THE NEAREST DOLLAR ***
Purpose
of Travel
Item
Computation
Federal
Request
Location
Training
to be determined
See narrative
$1,500
Training & Observation
Of Existing Programs
With similar Objectives
St. Paul, MN
Regions Hospital
See narrative
$5,250
To Assist
With Curriculum
Development
To Be Determined
See narrative
$ 750
Narrative - Indicate justification describing how travel purpose is applicable to the goals and objectives of
the project. (Use additional blank paper if necessary)
Training allowance of$1,500 submitted and included in this travel section as City of Meridian maintains a
separate line for training. Costs usually associated with new personnel in the police department are set at
$1000 for officers and $500 for non-sworn staff. Total for training - yet to be determined, $1,500.
Travel costs estimated primarily on the 2 positions submitted plus basic air fare and lodging for 2 additional
travelers representing elements of our partnership -1 each from the Meridian School District and St. Luke's
Hospital, Meridian (they would have to be responsible for their own perdiem). The trip to St. Paul would be
for training, observation of their existing program and to help assist in curriculum development as it relates
to the St. Paul Regions Hospital "Calling the Shots" Program. The travel is expected to by 5 days and 4
nights.
Cost estimates have been based on web travel site reviews of available costs for round trip air fare from
Boise to S1. Paul and lodging in the immediate area of the Regions Hospital in St. Paul.
Cost estimates for trip to St. Paul Regions Hospital:
Air Fare est. @ SSO/person for 4 people round trip ----------- Total Air Fare estimate $2,200
Lodging est. @ $159/person for 4 people for 4 nights --------- Total Lodging estimate $2,550 (rounded up)
Perdiem est. @ $50/day per person for 2 people for 5 days --- Total Perdiem estimate $ SOD
Unaccounted training/travel costs remaining - $750
WEM 4/30/03
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
4 of?
The unaccounted training/travel costs, from above, will be used to facilitate additional training related to
curriculum development for the 2 positions sought in conjunction with this grant application.
The primary goal of this project is to develop effective partnerships that will impact and help reduce the
incidence of gun violence involving juveniles with particular attention to reducing suicide and unintentional
gun injuries. . The St. Paul Regions Hospital "Calling the Shots" project is a model project listed and
highlighted in the Officer of Juvenile Justice and Delinquency Prevention Publication, Promising Strategies
To Reduce Gun Violence (Section VII, Education Initiatives and Alternative Prevention Strategies, 1999).
As such the intent of building on a similar program with in the City of Meridian relies on being able to
model and/or borrow from successful programs. The St. Paul Regions Hospital "Calling the Shots" program
appears to be just such a successful program. The blending of the medical facility into the educational and
enforcement arenas also extends our abilities in Meridian to include three key elements in any community-
based program - education, health, and enforcement.
TOTAL Training/Travel $7,500
D, Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is
tangible property having a useful life of one or more years and an acquisition cost of $5 ,000 or more per
unit. Local agencies should follow the above Federal guidelines or their internal policies if more
restrictive, State agencies must follow established state guidelines. Applicants sh(;mld analyze the cost
benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid
technical advances. Rented or leased equipment costs should be listed in the contracts category. Explain
how the equipment is necessary for the success of the project. Describe the procurement method to be used.
***PLEASE ROUND TO THE NEAREST DOLLAR***
Item
Computation
Procurement
Method
Federal
Request
Office Furniture
Desk, Chairs, etc. . .
$2,500
(estimate based on
prior purchases)
Subject to City Policy
$2,500
Computer &
Software
$3,500
(see narrative)
Subject to City Policy
$3,500
Narrative- Indicate justification describing how each item is applicable to the goals and objectives of the
project. (Use additional blank paper if necessary)
The primary goal of this project is to develop effective partnerships that will impact and help reduce the
incidence of gun violence involving juveniles with particular attention to reducing suicide and unintentional
gun injuries, The associated operating costs listed above are part of producing work product and providing
an adequate work space/environment. Office Furniture is necessary for maintaining a place to conduct
business and work on products for the program. It is anticipated the furniture will be purchased from
Correctional Industries of Idaho.
The Computer is necessary as today most items are processed on a computer in terms of documents,
spreadsheets, and publications. Additionally, the computer provides a much-improved format for research
and communication via the web. Software items will include packages such as Office Suite Professional,
WEM 4/30/03
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
5 on
Adobe Acrobat full version, a Publishing package, and a statistical analysis program (SPSS). Software
estimates are $1,700.
The computer will be subject to the following City of Meridian specifications:
Workstation (2 ghz, 256 MB DDR memory, 40 GB RD,
Pro, Gigabit Ethernet}
Monitor (17 inch LCD)
Windows CAL
Exchange CAL
Norton Antivirus
Express Metrix
PowerQuest Deploy Center
Misc. Hardware/media/cabling
Win XP Prof Office XP
$ 1,140.00
$ 400.00
$ 30.00
$ 60.00
$ 40.00
$ 40.00
$ 30.00
$ 60.00
TOTAL $1800.00
An additional $2,572 for equipment such as a ballistic vest, issued handgun, portable radio, equipment and
accessories will be covered by the City as a listed match.
TOTAL Equipment $6,000
WEM 4/30103
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
60f7
Budget Summary
When you have completed the budget worksheet, transfer the totals for each category to the spaces below.
Indicate the amount of Federal funds requested and the amount of non-Federal funds for match that will
support the project. Compute the total project costs by adding the totals of the federal request and match.
Budget Category Totals Federal Request
A. Personnel $ 100,922
B. Operating $ 14,000
C, Travel $ 7,500
D. Equipment $ 5,000
Match From Cit~
$ 2,800
$ 500
$ 2,575
TOTAL COSTS
$128,422
$ 5,875
*Transfer the above Budget Summary figures to the Cover Page
***PLEASE ROUND TO THE NEAREST DOLLAR***
WEM 4/30/03
Project Safe Neighborhoods Gun Violence Reduction Grant Budget
7of7
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PROJECT *
tt
~~CI8~N~W~Rg~n~2<?o~n~ *1
U.S. Department of Justice
Bureau of Justice Assistance
Idaho State Police
Planning, Grants, and Research
Project Safe Neighborhoods
Gun Violence Reduction
Post Award Application Kit
Part I
~ .
arratlve
Project Planning
and Implementation
Project Goals and
Objectives
Evaluation
Now that you have been awarded a grant from Project Safe Neighborhoods,
you are required to add more detail to your abstract. Following is a list of three
elements which should be included in your project narrative.
Discuss the steps which will be taken to plan and implement your project. Please
be sure to cover short term and long term aspects of the project. As your
project will cover a three yearthne frame, a year-by-year explanation might be
beneficial,
In this section explain what your project hopes to achieve by listing your goals
and objectives. Goals and objectives should not be limited to, but may include,
planning and implementation benchmarks. They should however, detail actual
results you wish to achieve. The goals and objectives in this section should be
well thought-out, thorough, and should span the entirety of your project. You will
also be required to add activities and perfonnance indicators, as well as review '
dates on your project flow chart (see Part II).
In this portion described how you will know your project was effective. The
evaluation narrative need not be a comprehensive evaluation plan but should describe
generally what methods will be used to determine how you will measure success. .
Evaluations should be designed to utilize the projects's performance indicators to
demonstrate the project has had an impact on the crimes/areas it targeted.
Include these elements in the evaluation portion of your application:
· Identify the type(s) of evaluation to be conducted: process, impact, sci-
entific, etc. ,
· Identify who will be responsible for the evaluation component. (e.g.
staff, managers, university, etc...)
· Describe the planned data collection procedures: forms, surveys, inter-
views, etc.
· Identify the time line/schedule for implementation of evaluation proce-
dures and collection of data.
2
Flow Chart Example
Part II
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Part III
Cover Page with I nstructions and Assurances
ApplicantAgency: Must be a state, county, city or Indian Tribe governmental
entity.
Cover Page - Blue
Form
Assurances
Federal Employer Identification #: This number is used on federal employee
vvithholdings submissions for govennnental agencies. The agency payroll office will
have this number.
Implementing Agency: Can be a unit of state or local government (Police
Department, Sheriff's Office, County Juvenile Detention, etc.); an Indian Tribe or
non-profit organization (with proper affiliation and bidding process). If several
agencies are involved, choose orreto be the implementing agency (usually the agency
that provides the project director). Include both mailing address and street address,
if different, telephone and FAX number to use when inquiring about the grant.
Application Type: New.
Grant PurposeArea: N/ A
Project Duration - Start and End Dates: Enter your expected beginning and
ending dates.
Project Title: Should be short and descriptive. Anyone reading the title should
be able to understand what the project is about.
Participating Agencies: List all agencies that will be involved in this project. Include
school districts and government agencies as applicable.
Cost Elements and Budget Summary: Totals forwarded from the budget detail
worksheets.
Project Director: This person is responsible for the submission of all reports as
required by the Planning, Grants, and Research Bureau.
Financial Officer: TIlls person will be responsible for keeping program financial
records and submitting quarterly reports as required by Planning, Grants, and
Research. The Financial Officer must be someone other than the Project
Director.
Assurances must be signed by the highest official representing the applicant agency.
For state agencies this would be the Governor or his designee (Director of agency),
and for local agencies, the mayor or a county commissioner.
Assurances include federal aJP form 4061/6 (3-91), aJP Standard Assurance
4000/3 (REV 1-93), and Blue ISP assurance, which are all necessary to comply
vvith federal requirements,
5
IDAHO STATE POLICE
GRANT APPLICATION FORM
APPLICANT AGENCY (Unit of Government) AGENCY TYPE
Name and Address:
City D State D Non-Profit D
County D Tribal D Other D
Federal Employer Identification # : rn-f I I I I I
Implementing Agency Name: (1f different than Applicant Agency) Grant Purpose Area:
Population of Area Served:
Address:
Start Date: I I
End Date: I I
Telephone: Application Type:
Fax: New D Continuation D
Prior Grant Number (If Continuation)
PROJECT TITLE:
List all agencies participating PROPOSAL COST ELEMENTS AND BUDGET SUMMARY
in this project: COST ELEMENTS FEDERAL COSTS NON-FEDERAL MATCH
Personnel $ $
Operating/Consultant $ $
Travel $ $
Equipment $ $
Confidential Funds $ $
.........................................................................~.....,h. .............................................................................,...... .........$..........................'.......'..........................'....
TOTAL $
..GRAN'O..TOTAL..COS.TS.:.........,..... .......................................,..........................................,...........................................,......,............................
(Federal Costs + Non-Federal Match) $
PROJECT DIRECTOR FINANCIAL OFFICER
Name: Name:
Title: Title:
Signature: Signature:
Mailing Address: Mailing Address:
Physical Address (If different than mailing address): Physical Address (If different than mailing address):
E-Mail Address: E-Mail Address:
Telephone: Fax: Telephone: Fax:
ASSURANCES
On behalf of the applicant agency, I hereby apply for grant monies from the Planning, Grants, and Research,
Idaho State Police. On behalf of the applicant agency, the undersigned agrees and assures that:
1. Any grant awarded pursuant to this application shall be subject to and will be administered in conformance
with OJP Financial and Administrative Guide for Grants, (b) provisions of the Anti-Drug Abuse Act of
1988, and (c) any special conditions which Planning, Grants, and Research and/or the Idaho Criminal
Justice Council attach to the grant award:
2. Any grant awarded pursuant to this application may be terminated, or required to repay funds, or have fund
payments discontinued if Planning, Grants, and Research or the Council fmd substantial failure to comply with the
provisions of the grant, applicable Federal law, regulations promulgated thereunder, and the provisions of(l)
above, but only after notice and proper procedure under Federal Acts:
3. Any grant monies awarded pursuant to this application will be used to increase the amounts of agency
funds that would, in the absence of Federal aid, be made available for ?riminal justice activities; and
4. Project-Related Income (i.e., forfeitures, registration fees, royalties, sale of real and personal property) must
be used for the purpose of furthering the goals and objectives of the project or program from which the income was
generated.
Submitted by: (Mayor, Governor, Governor Designee, County Commissioner, etc.)
Name
TItle
Agency
Signature
Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROllER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT; SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension
(Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall
be treated as a material representation of fact upon which reliance will be placed when the Department of Justice
determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for 12ersons enterinKjnto a
!ITant or cooperative agreement over :s 1 00,000, as defined at
28 CFR Part 69, the applicant certifies that
(a) No Federal appropriated funds have been paid or will be
paid, by ,or on behalf o.f the ~ndersigned, to any person for
mfluencmg or attemptmg to mfluence an officer or employee
of any agency, a Member of Congr~ss, an officer or employee
of Congress, or an employee of a Member of Congress III
connection with the making of any Federal grant, The entering
into pf any cooperative agreement, and the ~xteqsion,
contmuatIOn, renewal, amendment, or modIficahon of any
Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have
Deen or will be paid to anY-l:!erson for mfluencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an emRloyee of a Member of Congress in connection witli this
Federal grant or cooperative ag[eement, the undersigned shall
complete and submi StandanfForm -LLL, "Disclosure of
Lobbying Activities," in accordance with its inshuctions;
(c) The undersigned shall require that the language of this
certification be mcluded in the award documents for all
subawards at all tiers (including subgrants contracts under
grants and cooperative agreements" and subcontracts) and that
all subrecipienls shall certify and aisclose accordingly.
2. DEBARMENT t ~USPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 1254~ Debarment and
Suspens~on, and. 4nplem~nte9 at 28 Cl'R Part 67, fO,r
p'rospechve parhclp'ants m pnmary covered transactIons, as
oefined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently. debarred, suspended, proposed for
debarment, declared ineligible, senfenced to a denial of Federal
benefits by a State of Federal coutt. or voluntarily excluded
from covered transactions by any rederal department or
agency;
(b) Have not within a three-year period preceding this
application been convicted 01 or fiad a CIvil judgement
rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State, or lOCal) transaction
or contract under a public transaction; violation of Federal or
State antitrust statufes or commission of embezzlement
theft. forgery, bribery, falsificatipq or destruction of records,
making false statements, or receIvmg stolen property;
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a government entity (Federal, State, or
local) with commiSSIOn of any of the offenses enumerated in
paragraph (1)(b) of this certitlcation; and
(d) Have not within a three-year period precedin-& this
{!pplication had one or more pubbc transactions l1'ederal,
State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in thIS certification, he or she shall attach an
explanation to this application,
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Dru...&-Free Workplace Act of 1988, and
im~lemented at 28 CFK Part 67, Suollart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 07.620-
A. The applicant certifies that it will or will continue to
provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distributIOn, disp'ensmg, possession
or use of a controUed substance is prohIbited tn the grantee's
workplace and specifying the actions that will be taKen
against employees for violation of such prohibition;
(b), Establishing an on-going drug-free awareness program
to mform employees about--
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free
workplace
(3) Any available drug counseling, rehabilitation, and
employee aSSIstance programs; ana
(4) The pen~lties, that may b.e ilI}.posed upon employees for
mug abuse VIOlations occurrmg In the workplace;
(c) Making it a requirement that each employee to be
engaged in the performance of the grant oe gIVen a copy of
the sfatement reqUIred by paragrapff (a);
(d) Notifying the employee jf! the statement required by
paragra.pli (a) that, as l! condIt1on of employment under the
granf, tfie employee WIll--
OJP Fonn 4061/6 (3-91) REPLACES OJP FORMS 4061/2,406113 AND 4061/4 WHICH ARE OBSOLETE
STANDARD ASSURANCES
OMB APPROVAL NO, 1121-0140
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including
OMB Circulars No. A-21, A-lID, A-122, A-128, A-87; E.Q, 12372 and Unifonn Administrative Requirements for Grants and Cooperative
Agreements - 28 CFR, Part 66, Common Rule, that govern the application, acceptance and use of Federal funds for this federally-assisted
project. Also the Applicant assures and certifies that:
I, It possesses legal authority to apply for the grant; that a resolution,
motion or similar action has been duly adopted or passed as an official act
of the applicant's governing body, authorizing the filing of the
application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official
representative of the applicant to act in connection with the application
and to provide such additional infonnation may be required.
2, It will comply with requirements of the provisions of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 P,L.
91-646 which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally-assisted programs.
3, It will comply with provisions of Federal law which limit certain
political activities of employees of a State or local unit of government
whose principal employment is in connection with an activity financed in
whole or in part by Federal grants, (5 USC 1501, et seq.)
4, It will comply with the minimum wage and maximum hours provisions
of the Federal Fair Labor Standards Act if applicable.
5. It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being motivated
by a desire for private gain for themselves or others, particularly those
with whom they have family, business or other ties,
6. It will give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all
records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring
agency concerning special requirements oflaw, program requirements,
and other administrative requirements.
8, It will insure that the facilities under its ownership, lease or supervision
which shal! be utilized in the accomplishment of the project are notlistcd
on the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal grantor agency of the receipt of
any conununication from the director of the EPA Office of Federal
Activities indicating that a facility to be used in the project is under
consideration for listing by the EP A.
9. It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law
93-234, 87 Stat. 975, approved December 31, 1976. Section 102 (a)
requires, on and after March 2, 1975, the purchase of flood insurance in
conununities where such insurance is available as a condition for the
receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of
the Department of Housing and Urban Development as an area having
special flood hazards, The phrase Federal financial assistance includes
any form of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of direct or indirect
Federal assistance.
10. It will assist the Federal grantor agency in its compliance with
Section 106 of the National Historic Preservation Act of 1966 as amended
(16 USC 470), Executive Order 11593, and the Archeological and
Historica! Preservation Act of 1966 (16 USC 569a-1 et seq.) By (a)
consulting with the State Historic Preservation Officer on the conduct of
investigations, as necessary, to identifY properties listed in or eligible for
inclusion in the National Register of Historic Places that are subject to
adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the
Federal grantor agency of the existence of any such properties, and by (b)
complying with all requirements established by the Federal grantor
agency to avoid or mitigate adverse effects upon such properties.
[1. It will comply, and assure the compliance of all its subgrantees and
contractors, with the applicable provisions of Title I of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as
appropriate; the provisions ofthe current edition of the Office of Justice
Programs Financial and Administrative Guide for Grants, M71 00.1; and
all other applicable Federal laws, orders, circulars, or regulations.
12, It will comply with the provisions of28 CFR applicable to grants and
cooperative agreements including Part 18, Administrative Review
Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality ofIdentifiable Research and Statistical Information; Part
23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Non-Discrimination/Equal Employment Opportunity
Policies and Procedures; Part 61, Procedures for Implementing the
National Environmental Policy Act; Part 63, Floodplain Management and
Wetland Protection Procedures; and Pederallaws orregulations
applicable to Federal Assistance Programs,
\3. It will comply, and all its contractors will comply, with the non-
discrimination requirements of the Onmibus Crime Control and Safe
Streets Act of 1968, as amended, 42 USC 3189 (d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 of the rehabilitation Act of 1973, as amended;
Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
Title IX of the Education Amendments of 1972; the Age Discrimination
Act of 1975; Department ofJustice Non-Discrimination Regulations, 28
CFR Part 42, Subparts C, D, E, and G; and Department of Justice
regulation on disability discrimination, 28 CFR Part 35 and Part 39.
14. In the event a Federal or State court of Federal 01' State administrative
agency makes a finding of discrimination after a due process hearing on
the grounds of race, color, religion, national origin, sex, or disability
against a recipient of funds, the recipient will forward a copy of the
finding to the Office for Civil Rights, Office ofJustice Programs.
15. It will provide an Equal Employment Opportunity Program if
required to maintain one, where the application is for $500,000 or more.
16, It will comply with the provisions of the Coastal Barrier Resources
Act (P.L. 97-348) dated October 19, 1982 (16 USC 350 I et seq.) which
prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System,
Signature
OlP FORM 400013 (REV 1-93) PREVIOUS EDlTIONS ARE OBSOLETE. ATTACHMENT TO SF-424
Date
MAYOR
Robert D. Corrie
P 1"'tSe. {JO,>+ j;y ?U-~6 )1ef' ~? ~ 1hC4tt1 !
c,. c, .j!....c
, LEGAL DEPARTMENT
(208) 288-2499 . Fax 288-2501
~'..'~I~' .
~p /,CITYOF tq~~:~
L/VLerldicrn
~,<,
........ ~":'I
'I
"
V
II
/
QINtE-
. \ 1903
PARKS & RECREATION
(208 888-3579 . Fax 898-5501
PUBLIC WORKS
(208) 898-5500 .Fax 887-1297
BUILDING DEPARTMENT
(208) 887-2211. Fax 887-1297
PLANNING AND ZONING
(208) 884-5533 . Fax 888-6854
CITY COUNCIL MEMBERS
Tammy de Weerd
William L. M, Nary
Cherie McCandless
Keith Bird
IDAHO
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
.... Jefferson-Wells International Audit Agreement
.... Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500
.... Discussion / Update on SAGE Membership
The public is welcome to attend the special meeting.
DATED this 12th day of June, 2003.
....
....
....
Meridian City Council Special Meeting - August 13, 2002
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and lor hearings,
please contact the City CrerK's Office at 888-4433 at least 72 hours prior to the public meeting.
33 EAST IDAHO · MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723
(
<PLeaSe, 1Jo3t .J;y ruhu.c 1l0-h'fY- ~ 1hwnt-),!
CITY OF MERIDIAN
CITY COUNCIL SPECIAL MEETING
AGENDA
Monday, June 16, 2003 at 5:30 p.m.
City Council Chambers
1. Roll-call Attendance:
Tammy de Weerd
Cherie McCandless
Mayor Robert Corrie
Bill Nary
Keith Bird
2. Adoption of the Agenda:
3. Jefferson-Wells International Audit Agreement:
4. Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500:
5. Discussion J Update on SAGE Membership:
Meridian City Council Special Meeting Agenda - June 16,2003 Page 1 of 1
All materials presented at publlc meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
l ,c
** TX cd ,'!ATI ON REPORT ** AS OF JUN 12 '133 PAGE,131
CITY OF MERIDIAN
DATE TIME TO/FROM MODE MIN/SEC PG5 CMDIl STATUS
137 136/12 16:51 381131613 EC--5 013'25" 13131 251 OK
138 136/12 16:52 PUBLIC WORKS EC--S 00'21" 0131 251 OK
139 136/12 16: 54 8841159 EC--S 1313'213" eel 251 OK
113 136/12 16:54 213888413744 EC--S 1313'21" 13131 251 OK
11 136/12 16:55 2088467366 EC--S 1313'21" 13131 251 OK
12 136/12 16' 56 8985501 EC--S 12113'21" 1361 251 OK
13 136/12 16'57 LIBRARY EC-S 1313'2(1" eel 251 OK
14 e6/12 16'58 92083776449 EC--S 130'2(1" 1301 251 OK
15 e6/12 16'59 208 388 6924 EC--S 00'2(1" 001 251 OK
16 e6/12 17' 00 2088886854 EC--S 00'20" 1301 251 OK
17 e6/12 17' 00 12l!184674538 EC-S 00'19" 0131 251 OK
18 06/12 17'131 895133913 EC--S 00'213" 13131 251 OK
19 06/12 17:132 2138 387 6393 EC--S 130'21" 13131 251 OK
213 06/12 17' 04 208-888-5052 EC--S 130'20" 1301 251 OK
21 06/12 17'06 POST OFFICE EC--S 00'25" 1301 251 OK
22 136/12 17'138 ID PRESS TRIBUNE EC--S 00'18" 1301 251 OK
23 06/12 17'139 2138 888 671313 EC--S 130'18" 1301 251 OK
26 e6/12 17' 13 2084664405 EC--S 130' 18" 001 251 OK
28 135/12 17:15 Laurel EC--5 130' 19" \l131 251 OK
313 06/12 17:17 ADA CTY DEVElMT [>3--5 130'39" 0131 251 OK
<P u-txS e. %2-t ];y cruj;)/A."c.. {/ of/(L ~ T!zc&rd;-~!
CITY OF MERIDIAN
CITY COUNCIL SPECIAL MEETING
AGENDA
Monday, June 16, 2003 at 5:30 p.rn.
City Council Chambers
1. Roll-call Attendance:
_ Tammy de Weerd Bill Nary
Cherie McCandless _ Keith Bird
_ Mayor Robert Corrie
2. Adoption of the Agenda:
3. Jefferson-Wells International Audit Agreement:
4. Project Safe Neighborhoods Grant (03.PSNG-D1-GV-01) Acceptance
for $256.500:
5. Discussion I Update on SAGE Membership:
MIlfkII~n CIly CDunoil Sp...., M<l1l\l1llj A{/enda- J""" 16.2003 Pes. 1 orl
All m.\enDlsp~"'od.t plJbl~ moll\lntlS shall bolcomo ",ol"llty oflhe City of MeridialL
Anyon. d<!<iM~ uceommodallon for dlAbllllJoG 10latod to documents ancllorh..ringo
pleGge conlad tn. City Clork'o 0Illce ot Il8l1-4433.t 1....148 hwra )>Iiorlo lh. pub!ic:; mooling.
i
** TX CONF I Ri"Ii " iON REPORT **
(
AS OF JUN 12 '0~ ~?:24 PAGE. 01
CITY OF MERIDIAN
24
25
27
29
31
32
DATE TIME TO/FROM
06/12 17:10 3810160
06/12 17:11 PUBLIC WORKS
06/12 17:14 2084664405
06/12 17:168841159
06/12 17:21 2088467366
06/12 17:23 8985501
MODE
EC--S
EC--S
EC--S
EC--S
EC--S
EC--S
MIN/SEC PGS
00'36" 001
00'25" 001
00'25" 001
00'26" 001
00'26" 001
00'25" 001
CMDIt
252
252
252
252
252
252
STATUS
OK
OK
OK
OK
OK
OK
PleaSe.. p~~ -.ft rp~6 YLoI:t'Ce ~ 1hMr.tS'!
ot'
MAYOR
Robm D. Corrie
.:~! .
~-~
~ P ./" t:ITY OF K. ~ .
L/VLendza-n- .~; '~\
IDAHO i
~. /
~ 'l"....'".~Ql'''''
, l!IlrJ.
LEGAL DEPARTMENT
(208) 288-2~ . fllX 288.2501
PARKS & RECREATION
(208888-3579' Fax 898-5501
PUBLIC WORKS
(208) 898-5500 'Fax 887-1297
BUILDING DEPARTMENT
(208) 887-2211 . 1'"" 887-1297
PLANNING AND ZONING
(208) 884-5533 . Fa>: 888.6854
CITY COUNCIL MEMBERS
Tammy deWecrd
William L. M. Nary
Cherie McCandless
Keith Bird
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City HaU, 33 East Idaho Avenue, Meridian, Idaho,
on. Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
- Jefferson-Wells International Audit Agreement
- Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500
- Discussion / Update on SAGE Membership
The public is welcome to attend the special meeting.
~--:. 4..
WILLIAM G. BERG, JR.
DATED this 12th day of June, 2003.
Men diaD City Council Special Meeting - August 13, 2002
All materials presented at public meetings shall become property of the City of Meridian.
Anyonllllatlflng aeeommOdatlon for dlSablfltfe$ related to documents aMI or II,&Qrlngs,
pleilse contact lI1a City Cllnk's Office at 88B-4433 at least 72 hOlJrs prior to the public meeting.
33 EAST IDAHO. MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887-4813 . City Cl~k Office Pax (208) 888-4218 . Human Resources Fax (208) 884-8723
,
** TX CONF I RMA I . uN REPORT **
(
AS OF JUN 12 'b~ 17:36 PRGE.01
CITY OF MERIDIRN
------~----------~--------------------------------------------------------------------~~----
08
10
DATE TIME TO/FROM
06/12 17:34 CHERRY LANE
06/12 17:36 IDAHO ATHLETIC C
CMDl:I STATUS
251 BUSY
251 BUSY
MODE
----S
----S
MIN/SEC PGS
00'00" 000
00'00" 000
<P uaS e. CP03t };y <ftLhi.<'c. 11ohte- - Utcun I:-<;!
CITY OF MERIDIAN
CITY COUNCil SPECIAL MEETING
AGENDA
Monday, June 16, 2003 at 5:30 p.m.
City Council Chambers
1. Roll-call Attendance;
_ Tammy de Weerd _ Sill Nary
_ Cherie McCandless _ Keith Bird
_ Mayor RObert Corrie
2. Adoption of the Agenda:
3. Jefferson-Wens International Audit Agreement:
4. Project Safe Neighborhoods Grant (03~PSNG-01-GV-o1) Acceptance
fOI" $256,500:
5. Discussion I Update on SAGE Membership:
Morldlan Cl!y COtJllCiI Spacial MlIeting Agenda - June 16, 2003 Page. 1 of 1
All mllterials plll98ntecl at publk: meetings shllll btiC'Orn8 property of the ClIy of MlrilSilllL
Anyone desiring BCCOmmodlltion for dl~b1IItlO$ related lO documents mellor hllllring!';
please conlBd: Ih& City Cler1(EI omce ot 888-443311t IBaSt 48 hours pIlOf to the public rnll6ting.
** TX CON, .:ITI ON REPORT ** AS OF JUN 12 '03 PRGE.131
CITY OF MERIDIAN
DATE TIME TO/FROM MODE MIWSEC PGS CMDl:1 STATUS
ell 136/12.17:24 LIBRARY EC--S 013'313" 001 252 OK
132 06/12 17:25 92083776449 EC--5 013'25" 001 252 OK
133 136/12 17:27 2138 388 6924 EC--S 013'30" 001 252 OK
134 06/12 17:29 2088886854 EC--S 013'25" 13131 252 OK
135 06/12 17:30 12004674538 EC--5 1313'25" 1301 252 OK
136 06/12 17:31 895133913 EC--5 13e'25" 13131 252 OK
137 06/12 17:32 Laurel EC--S 013'25" 001 252 OK
09 136/12 17:34 2138 387 6393 EC--S l:ll:l'26" 001 252 OK
11 06/12 17:36 ADA CTY DEUELMT G3--S 00'41" 001 252 OK
12 136/12 17:38 2138-888-5052 EC--5 l:lW25" 001 252 OK
13 136/12 17:413 POST OFFICE EC--S 1313'36" 13131 252 OK
14 136/12 17:42 ID PRESS TRIBUNE EC--S l:l0'25" 0131 252 OK
15 06/12 17:43 2138 888 671313 EC--S 00'25" 13131 252 OK
16 136/12 17:47 213888413744 EC--S 130'25" 001 252 OK
17 06/12 18:00 CHERRY LANE ----5 130'130" 1300 252 BUSY
18 136/12 18:131 IDAHO ATHLETIC C ----5 130'013" 0013 252 BUSY
---------------------------------~-----------------------~~---------------~---------------
MAYOR
Ro~rt O. Come
PleaSe.. P~i .J;r ?~6 riob'~ -1hO-1'f.tS!
.'1"
oU;;:;dtn-
IDAHO
U>GA!. DEPARTMENT
(208) 288.2499 . Fax 288.2501
PARKS 3< RECREATION
P08 888.3579. 1'.., 898-5S01
PUBUC WORKS
(208) 898,$500 'Fax 887-1297
BUILDING DEPARTMENT
(208) 837-2211 . Fax M7.1297
PLANI'o'lNG AND ZONINO
(108) 884-5533 . FOl< 888-6854
CITY COUNCIL MEMB ERS
Tommy d.Wecrd
Willi!Jl1 L. M. Nary
Cherie MeCondl.ss
Kollh Bird
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCil
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Spacial Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on. Monday, June 16, 2003 at 5:30 P.M. The Meridian City Council will discuss
the following items:
- Jefferson-Wells InternatiOnal Audit Agreement
- Project Safe Neighborhoods Grant (03-PSNG-01-GV-01) Acceptance
for $256,500
- Discussion I Update on SAGE Membership
The public is welcome to attend the special meeling.
DATED this 12th day of June, 2003,
Meridian City Council Special Meeting -August t3, 2002
All malerial& presented at public meetings shall become property oflhe City of Meridian.
Anyone deslnng aeeommDdallon for dISabilities relatM 10 documents aMI or l\eanngs,
please contact the City Clerlt's Office at BSB-4433 at least n hours priorto the public meeting.
33 EAST IDAHO' MERIDIAN. IDAHO 83642
(2D8) 888-4433 . F;t;<; (2DE) 887-4813 ' City Cl",.k Offi~ Fax (20B) 888-4218 ' Hum~n Resourefs Fax (208) 884-8723
** TX CONF I RMA'I ,uN REPORT **
(
AS OF JUN 16 '6.... 15:45 PAGE. 01
CITY OF MERIDIRN
DRTE TIME TO/FROM
12 06/16 15:45 92083776449
MODE MIN/SEC PGS CMD~ STATUS
EC --S 00 ' 24" 001 055 OK
----------------------------------------------------------------------~---------------------
MAYOR
Robert D, Come
'~~'il'
~-
~g /':'TYQI" ~:. ~"
L/VLerldian
I..EGAL DEPARTMENT
(208) 2&3-2499 . Fa>: 288-2501
PARKS & ReCREATION
(208888-3579. F:u: R9S-S501
PUBLIC WORKS
(208) 1198-SS00'1'ax 887-(21)7
BUILDING DEPARTMEW
(20B) 887-2211 . Fill( S87- [297
1'I.ANNlNG AND ZONING
(208) 884.5S33 . F.1X 888-6854
CITY COUNCIL MEMBERS
TMUny dcWccrd
William L M, Na!)'
Cherie McC.1ndless
Kejrh Bird
NOTICE OF SPECIAL MEETING
MERIDIAN CITY COUNCIL
NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian
will hold a Special Meeting at City Hall, 33 East Idaho Avenue, Meridian, Idaho,
on. Monday, June 16,2003 at 5:30 P.M. The Meridian City Council will discuss
the fOllowing items:
~ Jefferson-Wells International Audit Agreement
- Project Safe Neighborhoods Grant (03-PSNG-01-GV~1) Acceptance
for $256,500
- Discussion / Update on SAGE Membership
The public is welcome to attend the special meeting.
DATED this 12th day of June, 2003.
Meridian City Council Special Meeting -August 13, 2002
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation lor disabilities related to documents and f or hearings,
please contact the City erell's Office at 888-4433 at least 72 hours prior to the public meeting.
33 EAST IDAHO' MERIDIAN, IDAHO 83642
(208) 888-4433 . Fax (208) 887.4813 . City Ch~rk Office Fax (208) 888-42 [8 . Human Resources FlU (208) 884-8723
** TX CONF I RMAh uN REPORT **
C"
AS OF JUN 16 '6~ 15:47 PAGE. 01
CITY OF MERIDIAN
DATE TIME TO/FROM
13 06~16 15:46 92083776449
MODE MIN/SEC PGS CMD~ STATUS
EC--S 00' 20" 001 054 OK
---~--------------------------------------------------------~~~-----------------------------
CITY OF MERIDIAN
CITY COUNCIL SPECIAL MEETING
AGENDA
Monday, June 16. 2003 at 5:30 p.m.
City Council Chambers
1. Roll-call Attendance:
_ Tammy de Weerd
Cherie McCandless _
Mayor Robert Corrie
Bill Nary
Keith Bird
2. Adoption of the Agenda:
3. Jefferson-Wells International Audit Agreement:
4. Project Safe NeighborhoOdS Grant (03-PSNG-01-GV-01) Acceptance
for $256.500:
6. Discussion I Update on SAGE Membership:
Meridian City Council Speclal MeeUng Agenda - June 1 G, 1:003 Page 1 of 1
All matl!l'IBIs presenled at public meetings shari become propelTy 01 the City of MeridIan.
Anyone desiring lIccoml'lKldalion for disubililies related to documenla ancIIor hearings
please contact the CIly Clerk's Office ill 8IJ8.443:3 allell6t 48 hours prior to the public meetll'lg,