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Home My WebLink AboutPublic Works Well 29 Pump Upgrade 12/19/2023 3:21 PM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN�--' 60 3490 41200 10461 Wages 60 3490 41206 10461 PT/Seasonal Wages 60 3490 41210 10461 Overtime Please only complete the fields 60 3490 41304 10461 Uniform Allowance highlighted in Orange. 60 3490 42021 10461 FICA $ Amendment Details 60 1 3490 42022 10461 PERSI $ Title: Well 29 Pump Upgrade 60 3490 42024 10461 Worker's Comp $ Department Name: Public Works 60 3490 42025 10461 Employee Insurance $ Presenting Department Name: Public Works Total Personnel Costs $ Department#: 3490 Operating Expenditures Primary Funding Source: 60 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 60 3490 10461 $ Project#: 10461 60 3490 10461 $ 60 3490 10461 $ Is this for an Emergency? ❑ Yes 0 No 60 3490 10461 $ New Level of Service? ❑ Yes 0 No 60 3490 10461 $ 60 3490 10461 $ Clerks Office Stamp 60 3490 10461 $ 60 3490 10461 $ 60 3490 10461 $ 60 3490 10461 $ 60 3490 10461 $ 60 3490 10461 $ 60 3490 10461 $ Date of Council Approval 1-2-2024 Total Operating Expenditures $ - $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 60 3490 96129 1 10461 Well 29 $ 260,000 /f n^ AL 12/19/23 60 3490 10461 / f`�1 60 3490 10461 Department Director 60 3490 10461 REVIEWED jfields 12.19.23 60 3490 10461 By Todd Lavoie at 4:13 pm,Dec 19,2023 60 3490 10461 Chief Financial Officer Total Capital Outlay $ 250,000 Revenue/Donations Approved Joe Borton via email 12.20.23 Fund# Dept.# G/L# Proj.# G/L#Description Total Couricil'liaison 60 3490 10461 i 60 3490 10461 1 12-20-23 60 3490 10461 Mayor Total Revenue/Donations $ Total Amendment Request $ 250,000 City of Meridian FY2024 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\Well 29 Pump Upgrade Amendment Form 12/19/2023 3:21 PM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2024 2025 2026 2027 2028 Title: Well 29 Pump Upgrade Personnel $ $ $ $ $ Instructions for Submitting Budget Amendments: Operating $ $ $ $ $ ➢Department will send Amendment with Directors signature to Finance(Budget Manager)for review Capital $ 250,000 > Finance will send Amendment to Council Liaison for signature Total $ - $ 250,000 $ $ $ $ >Council Liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 250,000 > Mayor will send signed Amendment to Finance(Budget Manager) Evaluation Questions ➢Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. >Department will add copy ofAmendment to Council Agenda using Municode Agenda Manager 1. Describe what is being requested? Advancement of the Well 29 Pump Upgrade project(currently scheduled in FY 2026)to FY 2024 so Public Works can complete the upgrade as soon as practical to meet the demand for water in pressure zone 1. 2. Why was this budget request not submitted during the current fiscal year budget cycle? Well 34(proposed for supplying water to pressure zone 1)was approved during the FY24 budget process. There are significant delays to the Well 34 project pushing completion out to FY26. Current high water demands in pressure zone 1 caused Engineering to seek an alternative water source. With some upgrades,Well 29 can provide the additional water required. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? Due to a wait time of several months to receive the needed equipment for the project,it was determined to procure the funding now so that the equipment will be received in 1 time to complete the project by fall/winter of CY2024(FY25). 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Enterprise Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes. Focus areas of Responsible Growth and Public Health and Safety. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes. Procurement for contracts. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.Anv additional comments? Total Amendment Request $ 250,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form C:\Users\lmcvey\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\J7JO3823\Well 29 Pump Upgrade Amendment Form 1.1a.or Rovert E Simson C�wERIDIAN. City Council Member Joe Borton John 0.erton D A H O Liz Strader Jessica a Perreau Public Works Brad Hoaglun Luo a Ca.ener Department TO: Mayor Robert E. Simison Members of the City Council FROM: Kyle Radek Assistant City Engineer DATE: 11/7/2023 SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF $250,000 FOR WELL 29 PUMP UPGRADE REQUESTED COUNCIL DATE: TBD I. RECOMMENDED ACTION A. Move to: 1. Approve the Well 29 Pump Upgrade Budget Amendment for $250,000. 2. Authorize the Mayor to sign the amendment II. DEPARTMENT CONTACT PERSONS Kyle Radek—Assistant City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Laurelei McVey,Director of Public Works 208-489-0365 III. DESCRIPTION A. Back rg ound Well 29 was completed in 2018 and is the first well to supply pressure zone 1. The well was fitted with a relatively small pump to serve the newly created pressure zone in northwest Meridian. The pump was planned for upgrade in coordination with the development of the second supply well for pressure zone 1 (Well 34) and the water demand growth of that zone. Page 1 of 2 Well 29 Pump 34 AmendmentFY24 Budget Upgrade Zone 1 AccelerateDelayed 20282027202620252024202320222021202020192018 Request capacity in Zone 1 to meet max day demand until mid 2030sCompleted Well 34 & Upgraded Well 29 is expected to give us •Gains capacity more quickly than building new well•Reduces dependency on Zone 2 to supply peak demands•Reduces inefficiency & saves energy (pumping from Zone 2)•Benefits:•Move $250K forward to FY24 (budget amendment)•$250K in CFP in FY26•Well 29 Pump Upgrade- 20172023 B. Reason for Amendment Well 34 and its associated pumping facility was planned for completion and service to pressure zone 1 in FY 24. The test well phase of the project is behind schedule and delaying the project. Supply capacity from the new well will not be available until at least 2026. However, demand in pressure zone 1 has continued to grow. We desire to advance the Well 29 Pump Upgrade project (currently scheduled in FY 2026) to FY 2024 so we can complete the upgrade as soon as practical to meet demand in pressure zone 1. Currently, high demands in pressure zone 1 are being met by moving water from pressure zone 2, which is inefficient and puts additional stress on zone 2 supply wells. IV. IMPACT A. Strategic Impact: This request aligns with the strategic focus areas of Responsible Growth and Public Health and Safety. C. Fiscal Impact: Project Costs: Fiscal Year 2024 Well 29 60-3490-96129 $250,000 Total Cost $250,000 V. ALTERNATIVES Public Works could proceed with the Well 29 Pump Upgrade as scheduled in the Comprehensive Financial Plan. On this schedule,additional capacity to meet demand in pressure zone 1 would not be available until at least 2026, but may be as late as 2027. VI. TIME CONSTRAINTS Funding in winter of 2023 / 2024 will allow Public Works to design the project and procure equipment for installation in fall /winter of 2024. Approved for Council Agenda: Page 2 of 2