HomeMy WebLinkAboutColumbia Electric Supply Equipment Purchase PO#24-0199 WRRF Aeration Basins C� fIEN
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Darren Brasseur, Procurement Division Meeting Date: January 9, 2024
Presenter: Consent Estimated Time: 0
Topic: Approval of Equipment Purchase Contract and PO# 24-0199 with Columbia Electric
Supply for the purchase of eighteen Low and Medium Voltage Variable Frequency
Drives (VFD) and associated equipment for the WRRF Aeration Basins for the Not-
To-Exceed amount of$1,087,999.92
Recommended Council Action:
Approval of attached Equipment Purchase Contract and attached PO# 24-0199 with Columbia
Electric Supply for the purchase of eighteen Low and Medium Voltage Variable Frequency Drives
(VFD) and associated equipment, for the WRRF Aeration Basins for the Not-To-Exceed amount of
$1,087,999.92
Background:
This Equipment Purchase Contract is supported by attached Executed Sole Source approved by
Council on 3/21/2023.
CONTRACT FOR THE SUPPLY OF
LOW AND MEDIUM VOLTAGE VFD DRIVES - EQUIPMENT PURCHASE
PROJECT #11230.M
THIS CONTRACT FOR EQUIPMENT / SUPPLIES PROCUREMENT is made
this 16th day of October, 2023, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter
referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and
Columbia Electric Supply, hereinafter referred to as "SUPPLIER", whose business
address is 8645 Westpark St., Boise, ID 83704.
INTRODUCTION
Whereas, the City has a need for Low and Medium Voltage VFD Drives-
and
WHEREAS, the SUPPLIER is specially trained, experienced and
competent to provide and has agreed to provide such equipment;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Equipment / Supply Specifications & Requirements:
1 .1 SUPPLIER shall supply the equipment, supplies and services to the City upon
execution of this Contract and receipt of the City's written notice to proceed, all
items, and comply in all respects, as specified in Exhibit A Scope of Work,
Exhibit B Milestone/Delivery/Payment Schedule, Attachment A Columbia
Electric Supply Proposal No. Q1094541 dated 8/21/2023, Attachment B
Columbia Electric Supply Proposal No. Q1094721 dated 8/30/2023, and
Attachment C CED Sales Terms and Conditions, which by this reference are
incorporated herein.
1.2 The SUPPLIER shall provide all equipment and services under this Contract
consistent with the requirements and standards established by applicable
federal, state and city laws, ordinances, regulations and resolutions and the
terms of this contract. The SUPPLIER represents and warrants that it will
perform its work in accordance with generally accepted industry standards and
practices for the profession or professions that are used in performance of this
Contract and that are in effect at the time of performance of this Contract.
N L 12/22/2023
KW 12/22/2023
2. Consideration
2.1 The SUPPLIER shall be compensated on a Fixed Price basis as provided in
Exhibit B "Payment Schedule" attached hereto and by reference made a part
hereof, for the Not-To-Exceed amount of $1,087,999.92.
2.2 The SUPPLIER shall provide the City with a detailed invoice upon delivery of
all equipment and supplies, which the City will pay within 30 days of receipt of
a correct invoice and approval by the City Project Manager. The City will not
withhold any Federal or State income taxes or Social Security Tax from any
payment made by City to SUPPLIER under the terms and conditions of this
Contract. Payment of all taxes and other assessments on such sums is the
sole responsibility of SUPPLIER.
2.3 Except as expressly provided in this Contract, SUPPLIER shall not be entitled
to receive from the City any additional consideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Contract,
including, but not limited to, meals, lodging, transportation, drawings,
renderings or mockups. Specifically, SUPPLIER shall not be entitled by virtue
of this Contract to consideration in the form of overtime, health insurance
benefits, retirement benefits, paid holidays or other paid leaves of absence of
any type or kind whatsoever.
3. Term:
3.1 This Contract shall become effective upon execution by both parties, and shall
expire upon (a) completion of the agreed upon work, or (b) unless sooner
terminated as provided below or unless some other method or time of
termination is listed in Exhibit A.
3.2 Should SUPPLIER default in the performance of this Contract or materially
breach any of its provisions, City, at City's option, may terminate this Contract
by giving written notification to SUPPLIER.
3.3 Should City fail to pay SUPPLIER all or any part of the compensation set forth
in Exhibit B of this Contract on the date due, SUPPLIER, at the SUPPLIER's
option, may terminate this Contract if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
4. Liquidated Damages:
SUPPLIER shall be liable to the City for any delay beyond the Milestone
dates specified in Tasks 1 and 2 for the Low and the Medium Voltage
VFD Drive outlined within Exhibit B Milestone/Delivery/Payment Schedule
in the amount of $72 (Seventy-Two Dollars) per calendar day Not-To-
Exceed $21,759.99 (Twenty-One Thousand Seven Hundred Fifty-Nine
Dollars and Ninety-Nine Cents) equaling two percent of the contract
value. Such payment shall be construed to be liquidated damages by the
Supplier in lieu of any claim or damage because of such delay and not be
construed as a penalty.
5. Termination:
The CITY shall have the right to terminate this Contract as follows-
1. If SUPPLIER violates any of the covenants, Contracts, or stipulations of this
Contract, falsifies any record or document required to be prepared under this
Contract, engage in fraud, dishonesty, or any other act of misconduct in the
performance of this contract or Stipulation of this Contract, CITY shall
thereupon have the right to terminate this Contract by giving written notice to
SUPPLIER of such termination and specifying the effective date thereof at least
fifteen (15) days before the effective date of such termination.
2. If SUPPLIER breaches this Contract by failing to materially fulfill in a timely and
proper manner its obligations under this Contract, CITY shall thereupon provide
a notice of intent to terminate the contract and give SUPPLIER a 30-day cure
period during which SUPPLIER shall prepare a detailed plan to address the
issues raised by the CITY. If in the CITY's opinion, SUPPLIER's plan fails to
address the said issues, CITY shall thereupon have the right to terminate this
Contract by giving written notice to SUPPLIER of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination.
3. If the City Council determines that termination of the contract is in the best
interest of the CITY, CITY shall thereupon have the right to terminate this
Contract by giving written notice to SUPPLIER of such termination and
specifying the effective date thereof at least fifteen (15) days before the
effective date of such termination provided always that if such termination is
not due to SUPPLIER's fault, it shall be deemed a termination for convenience
and CITY shall pay SUPPLIER for work performed, in accordance with this
contract up to the date of termination."
Notwithstanding the above, SUPPLIER shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of this
Contract by SUPPLIER, and the CITY may withhold any payments to
SUPPLIER for the purposes of set-off until such time as the exact amount of
damages due the CITY from SUPPLIER is determined. This provision shall
survive the termination of this Contract and shall not relieve SUPPLIER of its
liability to the CITY for damages.
6. Independent SUPPLIER:
6.1 In all matters pertaining to this Contract, SUPPLIER shall be acting as an
independent SUPPLIER, and neither SUPPLIER nor any officer, employee or
agent of SUPPLIER will be deemed an employee of CITY. Except as expressly
provided in Exhibit A, SUPPLIER has no authority or responsibility to exercise
any rights or power vested in the City and therefore has no authority to bind or
incur any obligation on behalf of the City. The selection and designation of the
personnel of the CITY in the performance of this Contract shall be made by the
CITY.
6.2 SUPPLIER, its agents, officers, and employees are and at all times during the
term of this Contract shall represent and conduct themselves as independent
SUPPLIERs and not as employees of the City.
6.3 SUPPLIER shall determine the method, details and means of performing the
work and services to be provided by SUPPLIER under this Contract.
SUPPLIER shall be responsible to City only for the requirements and results
specified in this Contract and, except as expressly provided in this Contract,
shall not be subjected to City's control with respect to the physical action or
activities of SUPPLIER in fulfillment of this Contract. If in the performance of
this Contract any third persons are employed by SUPPLIER, such persons
shall be entirely and exclusively under the direction and supervision and control
of the SUPPLIER.
7. Indemnification and Insurance:
7.1 SUPPLIER shall indemnify and save and hold harmless CITY from and for any
and all losses, claims, actions, judgments for damages, or injury to persons or
property and losses and expenses and other costs including litigation costs and
attorney's fees, arising out of, resulting from, or in connection with the
performance of this Contract by the SUPPLIER, its servants, agents, officers,
employees, guests, and business invitees, caused by or arising out of
SUPPLIER's negligence or willful misconduct. SUPPLIER shall maintain, and
specifically agrees that it will maintain, throughout the term of this Contract,
liability insurance, in which the CITY shall be named an additional insured in
the minimum amounts as follow: General Liability One Million Dollars
($1,000,000) per incident or occurrence, Professional Liability One Million
Dollars ($1,000,000) per incident or occurrence, Automobile Liability Insurance
One Million Dollars ($1,000,000) per incident or occurrence and Workers'
Compensation Insurance, in the statutory limits as required by law.. The limits
of insurance shall not be deemed a limitation of the covenants to indemnify and
save and hold harmless CITY; and if CITY becomes liable for an amount in
excess of the insurance limits, herein provided, SUPPLIER covenants and
agrees to indemnify and save and hold harmless CITY from and for all such
losses, claims, actions, or judgments for damages or injury to persons or
property and other costs, including litigation costs and attorneys' fees, arising
out of, resulting from , or in connection with the performance of this Contract by
the SUPPLIER or SUPPLIER's officers, employs, agents, representatives or
sub-SUPPLIERs and resulting in or attributable to personal injury, death, or
damage or destruction to tangible or intangible property, including use of.
SUPPLIER shall provide CITY with a Certificate of Insurance, or other proof of
insurance evidencing SUPPLIER'S compliance with the requirements of this
paragraph and file such proof of insurance with the CITY at least ten (10) days
prior to the date SUPPLIER begins performance of it's obligations under this
Contract. In the event the insurance minimums are changed, SUPPLIER shall
immediately submit proof of compliance with the changed limits. Evidence of
all insurance shall be submitted to the City Purchasing Agent with a copy to
Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
7.2 Any deductibles, self-insured retention, or named insureds must be declared in
writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the SUPPLIER shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
7.3 To the extent of the indemnity in this contract, SUPPLIER's Insurance coverage
shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the
City or the City's elected officers, officials, employees and volunteers shall be
excess of the SUPPLIER's insurance and shall not contribute with SUPPLIER's
insurance except as to the extent of City's negligence.
7.4 The SUPPLIER's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
7.5 All insurance coverages for Suppliers subs shall be subject to all of the
insurance and indemnity requirements stated herein.
7.6 The limits of insurance described herein shall not limit the liability of the
Supplier and Supplier's agents, representatives, employees or subcontractors.
7.7 The limits of insurance described herein shall not limit the liability of the
Contractor and Contractor's agents, representatives, employees or
subcontractors.
8. Bonds:
Payment and Performance Bonds are required on all Public Works
Improvement Projects per the ISPWC, which by this reference are made a part
hereof. Contractor is required to furnish faithful performance and payment
bonds in the amount of 100% of the contract price issued by surety licensed to
do business in the State of Idaho with a Best's rating of no less than A-. In the
event that the contract is subsequently terminated for failure to perform, the
contractor and/or surety will be liable and assessed for any and all costs for the
re-procurement of the contract services.
9. Warranty:
In addition to any warranty required in the specifications, all equipment,
coatings, valves, controls, and other components provided under this Contract
shall be guaranteed for two (2) years against defects in workmanship and
materials from the notice of the City's approval/acceptance. SUPPLIER will
submit the two-year written Warranty Certificate/Information with their submittal
of each Low and Medium Voltage VFD Drive during the submittal process.
10. Notices:
Any and all notices required to be given by either of the parties hereto, unless
otherwise stated in this Contract, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
City of Meridian:
Procurement Manager
33 E. Broadway Avenue
Meridian, Idaho 83642
Phone: (208) 489-0417
Email: kwattsameridiancity.org
Columbia Electric Supply:
Attn: Nathan Laing
8645 Westpark St.
Boise, ID 83704
Phone: (208) 791-5950
Email: nate.laingaced.com
Either party may change their address for the purpose of this paragraph by
giving written notice of such change to the other in the manner herein provided.
11. Attorney Fees:
Should any litigation be commenced between the parties hereto concerning
this Contract, the prevailing party shall be entitled, in addition to any other relief
as may be granted, to court costs and reasonable attorneys' fees as determined
by a Court of competent jurisdiction. This provision shall be deemed to be a
separate contract between the parties and shall survive any default, termination
or forfeiture of this Contract.
12. Time is of the Essence:
The parties hereto acknowledge and agree that time is strictly of the essence
with respect to each and every term, condition and provision hereof, and that
the failure to timely perform any of the obligations hereunder shall constitute a
breach of, and a default under, this Contract by the party so failing to perform.
"Buyer and Seller agree that time is of the essence of this Contract and that
Buyer will suffer damages if Seller's equipment is not delivered to Buyer
within the times specified herein. Further, Buyer and Seller recognize the
delays, expense and difficulties involved in proving the actual damages
suffered by Buyer if Seller's equipment is not delivered on time. Accordingly,
and in lieu of requiring proof of such damages, Seller agrees to pay, as
liquidated damages for delay (but not as a penalty) $72 per calendar day Not-
To-Exceed $21 ,759.99 equaling two percent of the contract value that expires
after the times specified herein, subject to the following limitation:
THE PAYMENT OF LIQUIDATED DAMAGES BY SELLER IS BUYER'S SOLE
AND EXCLUSIVE REMEDY FOR DELAYS. NOTWITHSTANDING
ANYTHING TO THE CONTRARY INCLUDING THE FAILURE OF ESSENTIAL
PURPOSE OF ANY REMEDY EXPRESSLY PROVIDED HEREIN, SELLER'S
LIABILITY FOR DELAY SHALL NOT EXCEED A 100% OF THE PRICE PAID
TO SELLER UNDER THE CONTRACT.")
13. Assignment:
It is expressly agreed and understood by the parties hereto, that SUPPLIER
shall not have the right to assign, transfer, hypothecate or sell any of its rights
under this Contract except upon the prior express written consent of CITY.
14. Discrimination Prohibited:
In performing the Work required herein, SUPPLIER shall not unlawfully
discriminate in violation of any federal, state or local law, rule or regulation
against any person on the basis of race, color, religion, sex, national origin or
ancestry, age or disability.
15. Reports and Information:
15.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information
as the CITY may request pertaining to matters covered by this Contract.
15.2 SUPPLIER shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Contract for a minimum of
four (4) years from the termination or completion of this or Contract. This
includes any handwriting, typewriting, printing, photo static, photographic and
every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
16. Audits and Inspections:
At any time during normal business hours if the City believes the Supplier is in
breach of the contract or as required by state and federal law, there shall be
made available to the CITY for examination all of SUPPLIER'S records with
respect to all matters covered by this Contract. SUPPLIER shall permit the
CITY to audit, examine, and make excerpts or transcripts from such records,
and to make audits of all contracts, invoices, materials, payrolls, records of
personnel, conditions of employment and other data relating to all matters
covered by this Contract.
17. Force Majeure
Neither party shall be liable for any failure or delay in performing an obligation
under this Contract that is due to any of the following Force Majeure events,
provided the event is beyond its reasonable control: acts of God, accident, riots,
war, terrorist act, epidemic, pandemic, quarantine, civil commotion, natural
catastrophe, national strike, fire, or explosion. Force Majeure shall temporarily
suspend the Contract until the Force Majeure event ceases.
18. Publication, Reproduction and Use of Material:
No material produced in whole or in part under this Contract shall be subject to
copyright in the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and otherwise use, in whole or in part,
any reports, data or other materials prepared under this Contract.
19. Compliance with Laws:
In performing the scope of work required hereunder, CONTRACTOR shall
complywith all applicable laws, ordinances, and codes of Federal, State,
and Iocalgovernments.
Certifications.
Pursuant to Idaho Code §§ 67-2359 and 67-2346, Contractor hereby
certifies:
A. That Contractor is not currently owned or operated by the
government of China and will not, for the duration of this
Contract, be owned or operated by the government of
China.
B. That Contractor is not currently engaged in, and will not for
the duration of the Contract engage in, a boycott of goods or
services from Israel or territories under its control.
20. Changes:
The CITY may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in
the amount of SUPPLIER'S compensation, which are mutually agreed upon by
and between the CITY and SUPPLIER, shall be incorporated in written
amendments which shall be executed with the same formalities as this
Contract.
21. Construction and Severability:
If any part of this Contract is held to be invalid or unenforceable, such holding
will not affect the validity or enforceability of any other part of this Contract so
long as the remainder of the Contract is reasonably capable of completion.
22. Waiver of Default:
Waiver of default by either party to this Contract shall not be deemed to be
waiver of any subsequent default. Waiver or breach of any provision of this
Contract shall not be deemed to be a waiver of any other or subsequent breach,
and shall not be construed to be a modification of the terms of this Contract
unless this Contract is modified as provided above.
23. Advice of Attorney:
Each party warrants and represents that in executing this Contract. It has
received independent legal advice from its attorney's or the opportunity to seek
such advice.
24. Entire Contract:
This Contract contains the entire Contract of the parties and supersedes any
and all other Contracts or understandings, oral of written, whether previous to
the execution hereof or contemporaneous herewith.
25. Order of Precedence:
The order of precedence shall be the contract agreement and all exhibits
followed by attachments A, B, C.
26. Applicable Law:
This Contract shall be governed by and construed and enforced in accordance
with the laws of the State of Idaho, and the ordinances of the City of Meridian.
27. Approval Required:
This Contract shall not become effective or binding until approved by the City
of Meridian.
28. Ownership of Materials and Licenses.
Ownership of Materials and Licenses. All devices, designs (including drawings,
plans and specifications), estimates, prices, notes, electronic data, software
and other documents or information prepared or disclosed by Seller, and all
related intellectual property rights, shall remain Seller's property. Seller grants
Buyer a non-exclusive, non-transferable license to use any such material solely
for Buyer's use of the Work. Buyer shall not disclose any such material to third
parties without Seller's prior written consent, unless otherwise required by
Idaho or Federal law. Buyer grants Seller a non-exclusive, non-transferable
license to use Buyer's name and logo for marketing purposes, including but not
limited to, press releases, marketing and promotional materials, and web site
content.
29. Limitations of Liability
LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING ELSE TO THE
CONTRARY, SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,
INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND
SELLER'S TOTAL LIABILITY ARISING AT ANY TIME FROM THE SALE OR
USE OF THE WORK, INCLUDING WITHOUT LIMITATION ANY LIABILITY
FOR ALL WARRANTY CLAIMS OR FOR ANY BREACH OR FAILURE TO
PERFORM ANY OBLIGATION UNDER THE CONTRACT, SHALL NOT
EXCEED 140 PERCENT OF THE PURCHASE PRICE PAID FOR THE
WORK. THESE LIMITATIONS APPLY WHETHER THE LIABILITY IS BASED
ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
CITY OF MERIDIAN: COLUMBIA ELECTRIC SUPPLY:
BY: BY:
Keith Watts, Procurement Manager Natha L o g, Division Manager
Dated- 1-2-2024 Dated: 12/15/23
Approved by City Council: 1-2-2024
EXHIBIT A
SCOPE OF WORK
REFER TO COLUMBIA ELECTRIC SUPPLY PROPOSAL NOS. Q1094541 DATED
8/21/2023 AND Q1094721 DATED 8/30/2023, ALL ATTACHMENTS AND ALL EXHIBITS
INCLUDED IN THIS CONTRACT FOR THE SUPPLY OF LOW AND MEDIUM VOLTAGE
VFD DRIVES - EQUIPMENT PURCHASE ARE BY THIS REFERENCE MADE A PART
HEREOF.
This project consists of supplying Low and Medium Voltage VFD Drives specified in
Columbia Electric Supply Proposal Nos. Q1094541 and Q1094721 for the City's WRRF
Aeration Basin 1-4 Retrofit and 9-10 Upgrade Project located at the City's Wastewater
Resource Recovery Facility (WRRF).
EXHIBIT B
MILESTONE / PAYMENT SCHEDULE
A. Total and complete payments for this Agreement shall not exceed $1,087,999.92.
TIME OF COMPLETION / DELIVERY / PAYMENT SCHEDULE
Contract includes furnishing all labor, materials, equipment and incidentals as required
per the Scope of Work including all Exhibits and Attachments of this Contract.
LOW VOLTAGE VFD DRIVE
MILESTONE DATES / PAYMENT SCHEDULE
Task Description Due Date Compensation
■ 16 Weeks = 112 Calendar
1 Approval of Submittals. Days From PO Date and No $46,363.13
More Than Plus 1-2 Days for
FRO Also From PO Date.
■ 72-76 Weeks = 532 Calendar
2 Delivery to Jobsite. Days From PO Date and No $216,361.24
More Than Plus 1-2 Days for
FRO Also From PO Date.
3 Start-Up, Testing & Operation . October 1, 2025. $46,363.13
& Maintenance Manuals.
CONTRACT PAYMENT TOTAL: $309,087.50
MEDIUM VOLTAGE VFD DRIVE
MILESTONE DATES / PAYMENT SCHEDULE
Task Description Due Date Compensation
■ 16 Weeks = 112 Calendar
1 Approval of Submittals. Days From PO Date and No $116,836.86
More Than Plus 1-2 Days for
FRO Also From PO Date.
■ 72-76 Weeks = No Later
Than 532 Calendar Days
2 Delivery to Jobsite. From PO Date and No More $545,238.70
Than Plus 1-2 Days for FRO
Also From PO Date.
3 Start-Up, Testing & Operation . October 1, 2025. $116,836.86
& Maintenance Manuals.
CONTRACT PAYMENT TOTAL: $778,912.42
ATTACHMENT A
Customer • OF
COLUMBIA-BOISE Quote: Q1094541 Revision#: 017
8645 WESTPARK ST Contact Name:SCOTT A. HAMMONS
BOISE ID 83704
Tel:(208)322-1231 Fax:(208)327-0658 Quote Date:08/21/23
Job Name: WRRF UPGRADE VFDS Updated On:10/11/23
Attn: Expires On:09/20/23
Ship To: CITY OF MERIDIAN Customer PO#:
Customer PO Date:
FOB:SHIPPING POINT
Freight:PREPAID
LN Product Qty Avail Lead Time Qty Price Per* Ext Price
01 REF.ATTACHED PROPOSAL#EW_FT2307280947VC
02 AB PF753 1HP NO N12 0 43 Weeks 2 $9,285.00 E $18,570.00
LINE ITEM D ON PROPOSAL
03 *CLARIFIER CENTRAL MECH 4&5*
04 AB PF753 3HP NO N12 0 43 Weeks 2 $8,151.25 E $16,302.50
LINE ITEM E ON PROPOSAL
05 *RAS MIXER 1&2*
06 AB PF753 SHP NO N12 0 43 Weeks 1 $9,256.25 E $9,256.25
LINE ITEM F ON PROPOSAL
07 *WAS PMP*
08 AB PF753 15HP NO N12 0 43 Weeks 6 $10,628.75 E $63,772.50
LINE ITEM G ON PROPOSAL
09 *IMP PIMPS AERTN BASIN 1,2,3,4,9,10*
10 AB PF753 20HP HD N12 0 43 Weeks 1 $11,488.75 E $11,488.75
LINE ITEM H ON PROPOSAL
11 *SELECTRO BLWR 1*
12 AB PF753 40HP NO N12 0 43 Weeks 3 $12,897.50 E $38,692.50
LINE ITEM I ON PROPOSAL
13 *RAS BASIN PMPS 1,2,3*
14 AB PF753 200HP NO N12 0 43 Weeks 1 $37,793.75 E $37,793.75
LINE ITEM J ON PROPOSAL
15 *AERATION BLWR 3*
16 AB PF753 350HP NO N12 0 43 Weeks 2 $54,025.00 E $108,050.00
LINE ITEM K ON PROPOSAL
17 *AERATION BLWRS 1,2*
18 AB SPARE PARTS 0 43 Weeks 1 $3,237.50 E $3,237.50
LINE ITEM O ON PROPOSAL
19 *2 SETS OF PWR FUSES EA SIZE&TYPE
20 *5 CONTROL FUSES OF EA SIZE&TYPE
21 AB CALCULATED HARMONIC ANALYSIS 0 43 Weeks 1 $923.75 E $923.75
LINE ITEM P ON PROPOSAL
22 AB 2 YR WARRANTY-PARTS&� 0 1 E $1,000.00
LINE ITEM T1 ON PROPOSAL
23 A - 0 E $1,000.00
24 *:*:*:*:**:*:*:*:*:*:*:*:*:*::*:*:*:*:*:*:*:*:*:**:*:*:* NL 12/22/25 KW 12/22/2023
25 INVOICING SCHEDULE FOR ROCKWELL EQUIPMENT:
26 10%AT PURCHASE ORDER ACCEPTANCE
27 30%AT RELEASE TO PRODUCTION
28 60%AT READINESS TO SHIP
29 ********************************************************
PLEASE NOTE:THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR
CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE
TERMS AND CONDITIONS 1-0-GIATEED AT CAI CC 1111R TERMS GOM WHIGH\A/C AA Av GHAl.Ir_E FR011A T1114EM TA T1114EM WIT-14G) IT
PRIOR NOTIGE WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. KW 12/22/2023
*Per E=Each,C=Hundred,M=Thousand TeFffis and Gemd`t""` KW 12/22/2023 NL 12/22/2025 1 OF 2
ATTACHMENT A
Customer • OF
COLUMBIA-BOISE Quote: Q1094541 Revision#: 017
LN Product Qty Avail Lead Time Qty Price Per* Ext Price
30 CANCELLATION TERMS FOR ROCKWELL EQUIPMENT:
31 10%AT PURCHASE ORDER ACCEPTANCE
32 30%AT ENGINEERING DRAWING GENERATION
33 75%RELEASE TO MANUFACTURING
34 100%COMPLETE READY FOR SHIPPING
35 **********************************x*x************x*x*x*x
Merchandise: $310,087.50
Total: $310,087.50
Price will be
$309,087.50
(declining #23
option)
NL 12/22/25
KW 12/22/2023
PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR
CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE
TERMS AND CONDITIONS 1-0—GATC II AT CAI CC /111R TERMS GOM \A/LJ IGH\AIC AA AV GH A41!_C COlI AA TI AAC TO TI AAC 4A/ITH01 IT
PRIOR NOTIGE WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. KW 12/22/2023
*Per E=Each,C=Hundred,M=Thousand -""'__ NL 12/22/23 Type text here 2 OF 2
KW 12/22/2023
ATTACHMENT 6
Customer • OF
COLUMBIA-BOISE Quote: Q1094721 Revision#: 013
8645 WESTPARK ST Contact Name:SCOTT A. HAMMONS
BOISE ID 83704
Tel:(208)322-1231 Fax:(208)327-0658 Quote Date:08/30/23
Job Name: WRRF MV&PT 8 GEAR Updated On:10/11/23
Attn: Expires On:10/19/23
Ship To: CITY OF MERIDIAN Customer PO#:
3401 N TEN MILE RD Customer PO Date:
MERIDIAN, ID 83646-0000 FOB:SHIPPING POINT
Freight:PREPAY AND CHARGE
LN Product Qty Avail Lead Time Qty Price Per* Ext Price
01 AB ROCKWELL AUTOMATION CONTENT 0 72 Weeks 1 $426,588.00 E $426,588.00
MV VFD&MCC
02 MISC THIRD PARTY CONTENT 0 76 Weeks 1 $239,621.00 E $239,621.00
PT8 GEAR
03 MISC PT8 24 MONTH WARRANTY 0 1 $4,792.42 E $4,792.42
2%OF SALES PRICE
04 MISC PT8 30 E $7,188.63
05
06 AB OP1 0 1 $37,964.00 E $37,964.00
PER ATTACHED APPENDIX C
07 ***STARTUP SERVICES FOR MV VFD AND MV MCC***
08
09 ********************************************************
10 ***OP2-FORMAL TRAINING PER APPENDIX F***
11 AB MV6000-LD 0 1 $15,820.00 E $15,820.00
PFLX 6000 MV OPERATION&MAINT
12 IN PERSON TRAINING AT CUSTOMER FACILITY
13 ********************************************************
14 AB OP3 0 1 $38,110.00 E $38,110.00
PER ATTACHED APPENDIX E
15 ***INSTALLATION ASSISTANCE,STARTUP,TESTING,AND
16 TRAINING FOR MV MAIN BREAKER***
17
18 ********************************************************
19 AB OP4 0 1 $12,175.00 E $12,175.00
SPARES PER ATTACHED APPENDIX B.1
20 AB DIPS 0 1 $3,842.00 E $3,842.00
SPARES PER ATTACHED APPENDIX B.2
21 AB OP6 0 1 $0.00 E $0.00
2YR PARTS ONLY WARRANTY
22 FOR MV MCC AND POWERFLEX 6000T ON LINE 1
23 ********************************************************
24 FREIGHT NOT INCLUDED-FREIGHTTO BE PREPAID AND CHARGED
25 DELIVERY APPX 72-76 WEEKS ARO PER ATTACHED SECTION 1.12
26 PROPOSAL VALID FOR 30 DAYS
27 PAYMENT TERMS NET 30
28 ********************************************************
29 INVOICING SCHEDULE FOR ROCKWELL EQUIPMENT:
30 10%AT PURCHASE ORDER ACCEPTANCE
PLEASE NOTE:THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR
CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE
TERMS AND CONDITIONS 1-0—GIATEED AT CAI CC 1111R TERMS GOM WHIGH\A/C AA A34 GH A dI!_C PRO AA TIAAC TO— T1114EM WIT1I0IIT
PRIOR I.IOTIGE WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. KW 12/22/2023
*Per E=Each,C=Hundred,M=Thousand TeFffis and d°t---- NL 12/22/25 1 OF 2
KW 12/22/2023
ATTACHMENT 6
Customer • OF
COLUMBIA-BOISE Quote: Q1094721 Revision#: 013
LN Product Qty Avail Lead Time Qty Price Per* Ext Price
31 30%AT RELEASE TO PRDUCTION
32 60%AT READINESS TO SHIP
33
34 INVOICING FOR POINT 8 EQUIPMENT:
35 20%AT PURCHASE ORDER ACCEPTANCE
36 65%AT RELEASE TO MANUFACTURE
37 15%AT READINESS TO SHIP
38 ********************************************************
39 CANCELLATION TERMS FOR ROCKWELL EQUIPMENT:
40 SEE ATTACHED SECTION 1.1.4
41
42 CANCELLATION TERMS FOR POINT 8 EQUIPMENT:
43 20%AFTER COMMENCEMENT OF DESIGN
44 85%AFTER ORDERS ISSUED FOR MAJOR COMPONENTS
45 100%AFTER RELEASE TO MANUFACTURING
46
Merchandise: $786,101.05
Total: $786,101.05
Price will be
$778,912.42
(declining #4
option)
N L 12/22/25
KW 12/22/2023
PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR
CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE
TERMS AND CONDITIONS 1-0—GATC II AT CAI CC /111R TERMS GOM \A/LJ IGH\A/C AA AV GH AwI!_C COlI AA TI AAC TO— TI AAC\A/IT140— IT
PRIOR NOT-11GE WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. KW 12/22/2023
*Per E=Each,C=Hundred,M=Thousand TeFFfls and,-.._.,:.: __ NL 12/22/25 NL 12/22/�
KW 12/22/2023
ATTACHMENT C
CED SALES TERMS AND CONDITIONS
1. Sales:
All sales are expressly conditional on Buyer's agreement to the standard terms and conditions herein.Any
of the terms and provisions of Buyer's order which are inconsistent with or in addition to the terms and
conditions hereof shall not be binding on Seller and shall not be considered applicable to the sale or
shipment of the merchandise referred to herein. Unless Buyer shall notify Seller in writing to the contrary
as soon as practicable after Buyer's receipt hereof, acceptance of the terms and conditions hereof by
Buyer shall be indicated, and, in the absence of such notification, the sale and shipment by Seller of the
merchandise covered hereby shall be conclusively deemed to be subject to the terms and conditions
hereof.
2. Third Party Contract Obligations:
In the event that Buyer has contracted for or otherwise assumed with any other party any obligation or
liability to an owner, contractor, construction manager, governmental entity, or any other person or entity
responsible for the completion of any portion of any project in which Seller's goods will be used,the parties
agree that Seller is not a party to such contract.Therefore, Seller does not assume any liability or obligation
— including but not limited to any liability or obligation related to governmental regulations or flowdown
terms— under any such contract or agreement. Absent a written agreement to the contrary, signed by an
authorized representative of Seller,
NL 12/22/23 KW 12/22/2023
3. Important Notice to Federal Customers or Contractors Regarding Country of Origin:
It is Buyer's responsibility to advise Seller in writing whether there are any requirements regarding country
of origin for the goods supplied by Seller. Upon request, Seller will provide country of origin information so
that Buyer may determine compliance with any applicable governmental requirements or regulations. By
purchasing goods without advising Seller of any country of origin requirements, Buyer represents that it
has authority to make such purchase and has complied with all applicable procurement regulations.
4. Warranties:
The goods sold by Seller are products of recognized manufacturers sold under their respective brand or
trade name in accordance with their terms and conditions. Seller shall use its best efforts to obtain from
each manufacturer, in accordance with the manufacturer's warranty (copies of which will be furnished upon
request) or customary practice, the repair or replacement of goods that may prove defective in material,
design, or workmanship. The foregoing shall constitute the exclusive remedy of Buyer and the sole
obligation of Seller. Except as to title, SELLER GIVES NO WARRANTY, EXPRESS OR IMPLIED, AS TO
MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, OR OTHERWISE. Seller shall not,
under any circumstances be liable for any special, direct, indirect, incidental, exemplary, liquidated, or
consequential damages to persons or property arising out of or connected with the transactions
contemplated hereby or the design, manufacture, subsequent sale or use of the goods, including, but not
limited to, loss of profit or revenues, loss of use of the products, or any associated equipment, cost of
capital, cost of substitute or replacement products, cost of labor associated with substitute or replacement
products, facilities, service, or replacement power, down time costs, or claims of Buyer's customers for
such damages. Seller's maximum cumulative liability relative to all other claims and liabilities, including
1
that with respect to direct damages and obligations under any indemnity, whether or not insured, will not
exceed the cost of the goods or services giving rise to the claim of liability. Seller disclaims all liability
relative to gratuitous information or services provided by, but not required of seller hereunder. if SHy@F
NL 12/22/23 KW 12/22/2023
5. Product Compliance and Suitability:
Jurisdictions have varying laws, codes and regulations governing construction, installation, and/or use of
goods for a particular purpose. Certain goods may not be available for sale in all areas. Seller does not
guarantee compliance or suitability of the goods it sells with any laws,codes or regulations, nor does Seller
accept responsibility for construction, installation and/or use of goods. It is Buyer's responsibility to review
the product application and all applicable laws, codes and regulations for each relevant jurisdiction to be
sure that the construction, installation, and/or use involving the goods are compliant. ABSENT ADVANCE
WRITTEN SELLER ACKNOWLEDGEMENT NOTHING SELLER SELLS IS FOR USE IN CONNECTION
WITH SAFETY-RELATED APPLICATIONS OF A NUCLEAR FACILITY OR ANY HAZARDOUS ACTIVITY
WHERE FAILURE OF A SINGLE COMPONENT COULD CAUSE SUBSTANTIAL HARM TO PERSONS
OR PROPERTY.
6. Intellectual Property
Upon prompt notice by Buyer of any claim of U.S. patent, copyright, or trademark infringement with respect
to any goods, Seller will use its reasonable efforts to secure for Buyer such indemnity rights as the
manufacturer may customarily give with respect to such goods. This section sets forth Buyer's sole and
exclusive remedy against Seller regarding the infringement by any goods of any third party intellectual
property rights, including, without limitation, any patents or trademarks.
7. Export Controls and Anti-Corruption:
Buyer acknowledges that this order and the performance thereof are subject to compliance with any and
all applicable United States laws, regulations, or orders. Buyer agrees to comply with all such laws,
regulations, and orders, including, if applicable, all requirements of the International Traffic in Arms
Regulations and/or the Export Administration Act, as may be amended. Buyer further agrees that if the
export laws are applicable, it will not disclose or re-export any technical data received under this order to
any countries for which the United States government requires an export license or other supporting
documentation at the time of export or transfer, unless Buyer has obtained prior written authorization from
the United States Office of Export Control or other authority responsible for such matters. Buyer shall also
comply with applicable laws and regulations relating to anti-corruption, including, without limitation, the
United States Foreign Corrupt Practices Act (15 U.S.C. §§78dd-1, et. seq.) irrespective of the place of
performance and laws in Buyer's country or any country where performance of this agreementor delivery
of goods will occur.
8. Prices, Delivery, Title and Risk of Loss:
Delivery dates are approximate and based upon receipt of all necessary information from Buyer. Unless
otherwise specified by Seller, delivery will be made and title and risk of loss or damage will pass F.O.B.
NL 12/22/2 Destination to Buyer and each shipment or delivery shall be considered a separate and
KW 12/22/2023 independent transaction. Unless otherwise quoted, prices for goods shall be those in effect at the time
of shipment. Prices for special-order goods may be subject to change prior to shipment; Seller shall notify
Buyer of any change, and Buyer may, subject to the Cancellation provisions, ask to cancel the special-
order goods if the revised prices are unacceptable, in which case Buyer shall be liable for vendor-related
charges due to
2
the cancellation.
N L 12/22/23
9. Excusable Delays: KW 12/22/2023
Seller will notify Buyer promptly of any material delay and will specify the revised delivery as soon as
practicable. Seller shall not be liable for delays in delivery or performance, or for failure to manufacture,
deliver or perform as a result of acts of God, fire, acts of civil or military authority, governmental priorities,
strikes or other disturbances, floods, epidemics, war, riots, delays in transportation or car shortages, or
inability on account of causes beyond the reasonable control of Seller to obtain necessary materials,
components, services or facilities, or any other cause beyond Seller's reasonable control. In the event of
any such delay there will be no termination and the date of delivery or performance shall be extended for
a period equal to the time lost by the reason of the delay.
10. Cancellation:
NL 12/22/23 KW 12/22/2023
11. Returns:
Merchandise is not returnable without the written consent of Seller. Requests for permission to return must
be made within thirty days after receipt of shipment. Seller will assign an authorized number for approved
returns which must appear on both the customer's shipping container and the related debit memo. Only
current items in their original cartons standard package quantities are subject to return. All unauthorized
returns will be sent back to Buyer at Buyer's expense. Return shipments must be pre-paid and shipped in
accordance with the instructions set forth on the return authorization form.
NL 12/22/23
12. Payments and Financial Conditions: KW 12/22/2023
0 s intended to Onelude sales tax, Of any is ehaFged) of paid by 10th of the month following , -i-se
All payments will be completed net thirty
days after receipt of Invoice(s). NL 12/22/23 KW 12/22/2023
0
laW, Shall 198 MaEIG eA all SUMS dH8 68!18F that haYG Ret 1988A Paid WithiA thiFty (30) daYS fFem the iAYeiGG
. If Seller commences litigation or employs
attorneys to collect payment of any amounts due it from Buyer, Buyer agrees to pay reasonable attorney's
sums which may be due. NL 12/22/23 KW 12/22/2023
Except to the extent otherwise specified by Seller in its quotation, pro rata payments shall become due
without setoff as shipments are made. If Seller consents to delay shipment after receipt of any specially
ordered products, payment shall become due on the date when Seller is prepared to make shipment. In
the event of any such delay, products shall be held at Buyer's risk and expense.
Any order for products by Buyer shall constitute a representation that Buyer is solvent and has the ability
to pay its obligations as they become due. In addition, upon Seller's request, Buyer will furnish a written
representation concerhirEg its solvency.at anytime prior to shipmen
3
If Buyer's financial condition at anytime does not justify continuance of the work to be performed by Seller
hereunder on the agreed terms of payment, Seller may require full or partial payment in advance. In the
event of Buyer's bankruptcy or insolvency, or in the event any proceeding is brought against Buyer,
voluntary or involuntary, under any bankruptcy or insolvency laws, Seller shall be entitled to cancel any
order then outstanding at any time during the period allowed for filing claims against the estate, and shall
receive reimbursement for its proper cancellation charges. Seller's rights under this article are in addition
to all rights as they are available to it at law or in equity.
13. Disclosure of Information:
Any information, suggestions or ideas transmitted by Buyer to Seller in performance hereunder are not to
be regarded as secret or submitted in confidence except as may be otherwise provided in writing and
signed by a duly authorized representative of Seller.
14. Electronic Interchange of Data:
Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in
any writings are intended to authenticate the writing and to have the same force and effect as manual
signatures. If Buyer and Seller mutually agree to use an electronic method or system to facilitate purchase
and sale transactions, Buyer agrees that it will not contest: (i) any contract of sale resulting from such
electronic means of data exchange under the provisions of any law relating to whether agreements must
be in writing or signed by the party to be bound thereby; or (ii) the admissibility of copies of electronic
records under the business records exception to the hearsay rule, the best evidence rule or any other
similar rule, on the basis that such records were not originated or maintained in documentary form. Buyer
and Seller will negotiate and agree on technical standards and methods to use in making electronic
purchases, and will use reasonable security procedures to protect electronic records from improper
access. In the event of a conflict,the business records maintained by Seller regarding electronic purchases
made by customer shall be deemed to be conclusive.
15. Taxes:
In addition to any price specified herein, Buyer shall pay the gross amount of any present or future sales,
use, excise, value-added or other similar tax applicable to the price, sale, or delivery of any product or
services furnished hereunder, or to their use by Seller or Buyer, or Buyer shall furnish Seller with a tax
exemption certificate acceptable to the taxing authorities.
16. Claims Against Seller:
In order to give Seller a reasonable opportunity for investigation, any claim by Buyer against Seller based
wholly or in part upon, or any manner related to this agreement and/or merchandise sold hereunder, shall
be made in writing and delivered to Seller within (30) days after the date of sale or occurrence giving rise
to the claim, whichever shall be later; otherwise such claims shall be waived. Each notice of claims shall
set forth fully the facts on which the claim is based. Any action based on such claim, or otherwise arising
hereunder, must be commenced and prosecuted within two years after the cause of action has accrued.
17. General:
Any products delivered by Seller hereunder will be produced in compliance with the Fair Labor Standards
Act of 1938 as amended and applicable. Seller will comply with applicable Federal, State, and local laws
and regulations as of the date of any quotation, which relate to (i) non- segregated facilities and Equal
Employment Opportunity (including the seven paragraphs appearing in Section 202 of Executive Order
11246 as amended) and (ii) Worker's Compensation. Price and, if necessary, deliveFy will be equitably
4 N L 12/22-/23 KW 12/22/2023
NL 12-/2-2-/2-3
KW 12/22/2023
The delegation or assignment by Buyer of any or all of its duties or rights hereunder without Seller's prior
written consent shall be void.Any representation, promise, course of dealing,or trade usage not contained
or referred to herein,will not be binding on Seller. No modification, amendment, rescission,waiver or other
change shall be binding on Seller unless assented to in writing by Seller's authorized representative. The
validity, performance and all matters relating to the interpretation and effect of this agreement or any
amendment hereto shall be governed by the Uniform Commercial Code as in effect in the state of Idaho
NL 1Z/ZZ/ZOZ3in which s Buyer's place of business is located. Waiver by Seller of any default by Buyer
KW 21/22/2023
2/20 hereunder shall not be deemed a waiver by Seller of any default by Buyer which may thereafter occur.
18. Paragraph Headings:
Paragraph headings are inserted for convenience only and shall not be deemed to limit or affect the
scope of the provisions contained therein.
Rev. 06-2022 /
Nate Laing
12/22/23
5
(:�'*vVE NDIAN._*�
IDAHO Purchase Order 12/18/2023 24-0199
woo)
Attention: Clint Dolsby
CITY OF MERIDIAN Billie Attn: Finance
g 33 E Broadway Ave
33 EAST BROADWAY AVE. Address: Meridian, ID 83642
MERIDIAN,ID 83642
(208) 888-4433
Shipping 33 E Broadway Ave.
Vendor Address: Address: Ste. 200
Meridian, ID 83642
COLUMBIA ELECTRIC SUPPLY
PO BOX 888855
LOS ANGELES, CA 90088-8855 Shipping Method: Contractor
FOB: Destination Pre-Paid
Description Unit Quantity Unit Price Total
24-0199 Low Voltage VFD Drive, Per CES Quote#Q1094541 Dollar 1.00 309,087.50 309,087.50
24-0199 Medium Voltage VFD Drive, Per CES Quote#Q1094721 Dollar 1.00 778,912.42 778,912.42
Purchase Order Total: $1,087,999.92
Purchasing
Manager:
Special Instructions
Low& Medium Voltage VFD Drives for WRRF Aeration Basins Per Council Approved Executed Equpiment Purchase Contract dtd.
1/2/2024 and Executed Sole Source dtd. 3/21/2023 Not-To-Exceed $1,087,999.92 (60-3590-96101-11230.M) Ticket# 104540.
PURCHASING AGENT
E IDIAN-- 33 East Broadway Avenue
C� Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: 03/09/2023
Item or Service: Allen Bradley products / Electrical
❑ Sole Source: Item is available from only one vendor. Item is one-of-a kind
item and is not sold through distributors. Manufacturer is a
sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City SCADA standards dictate that all Programmable Logic Controller (PLC) hardware and
associated electrical components shall be Allen-Bradley products. This is also true for our
current install base of PLC equipment.
Every distributor for Allen Bradley equipment is assigned a specific geographic territory in which
they are designated to sell Allen Bradley products. They are prohibited from selling outside that
assigned territory and risk being terminated as a distributor should they "sell or attempt to sell
these products outside their Territory".
Columbia Electric Supply, a partner of Consolidated Electric, with their Idaho branch, is an
exclusive distributor of Allen Bradley products for the Idaho Treasure Valley region.
*Please see attached the attached letter from the manufacture dated December 20,2022.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy& Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Council Approval
Marshal Latham Date: 3/21/2023
Requestor (Print Name)
Purchasing _ G/
Approval:
Department Manager Signature rchasing Manager
Rockwell Automation
PNW Territory Office
15375 SE 30th Place
Bellevue, WA 98007
Rockwell
Automation
December 20, 2022
City of Merdian
Attn: Marshal Latham, Scada Administrator
Public Works
3401 N. Ten Mile Road
Meridian, ID. 83646
Re: CES
Marshal,
This is to confirm that CES is currently the only distributor appointed and authorized to sell
Rockwell Automation/Allen-Bradley Standard Controls, Drives, PLC/MMI, Software and service
offerings in the geographic area in Meridian, ID. As a matter of Rockwell Company policy, full
factory product and sales support is made available only to the local authorized distributor, and it
is Rockwell Automation's practice and policy to always promote and recommend the use of that
distributor to customers in that geographic area. Rockwell Automation discourages the use of other
non-authorized sources, including distributors who may hold a Rockwell Automation/Allen-
Bradley appointment in another locale.
Should you have any questions regarding the above, please do not hesitate to contact either Brett
Haworth, at 208.809.1922 or myself, Doug Jorgensen, at 971-226-4968.
Very truly yours,
Pot& Jo�geH�.erti
Senior Channel Account Manager
Rockwell Automation
cc:
Nate Laing, CES Division Manager
•
SOLE SOURCE
CITY OF MERIDIAN
The City of Meridian hereby publishes notice of intent to award sole source
procurement. This notice is being given pursuant to Idaho Statute 67-2808. The
sole source procurement is between the City of Meridian and Lone Star Blower &
Compressor. The City intends to procure the following: Columbia Electric Supply,
equipment, parts, accessories, software and service. It has been determined that
there is only one I distributor and service provider available to provide the
products and services required for the intended purpose. Additional information
for the basis of the sole source declaration is available from the Procurement
Manager at Meridian City Hall. Any vendor challenging this sole source
procurement must file notice no later than March 27, 2023 to: City of Meridian,
Procurement Division, Attention Procurement Manager; 33 East Broadway
Avenue, Ste. 106, Meridian, Idaho 83642.
DATED this 9th day of March, 2023
Keith Watts, Procurement Manager
THE CITY of MERIDIAN, IDAHO
Publish Date: March 14,2023 and March 21,2023