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HomeMy WebLinkAbout2003-02-25 CITY OF MERIDIAN CITY COUNCIL SPECIAL MEETING I WORKSHOP AGENDA Thursday, February 27,2003 at 8:00 a.m. SpurWing Country Club 6800 North SpurWing Way Meridian, 10 1. Roll-call Attendance: X Tammy de Weerd X X' Cherie McCandless X' ><. Mayor Robert Corrie 2. Adoption of the Agenda: Bill Nary Keith Bird 3. Discussion and Review of the Strategic Planning, Missions, Visions, Goals, Objectives, Challenges and Action Issues for the City of Meridian with John Luthy: at S-UtSS € c-L- Meridian City Council Special Meeting I Workshop Agenda - February 27, 2003 Page I of! All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. tied! e jJorl- In- >~c A/oh~ " .!A.\/..... 'l...--k-t MAYOR Roben D. Corrie .~ "Jt-'1'. " ~'.'l' cM;;;;dl;~'-~/;\ JDAHOl ,,/ LEGAL DEPARTMENT (208) 288-2499 . Fax 288.2501 PARKS & RECREATION (208 888-3579 . Fax 898-550 I PUBLIC WORKS (208) 898.5500 -Fax 887-1297 BUILDING DEPARTMENT (208) 881-2211' Fax 887-1297 PLANNING AND ZONING (208) 884-5533 . Fax 888-6854 CITY COUNCIL MEMBERS Tammy deWeerd William L. M. Nary Cherie McCandless Keith Bird NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am. The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation. The public is welcome to attend. \\\t\!llltJU/fI' \\\\ c: M - 'II/ "" ~I o~ ';::'R!I) 111/ ,~'~' ~,.~ //.... ...~ (J o'f.poli1 '1--....-;. ~ _,0 ~ ~ :: ~ 0-::. - - - - - - ~ SE..:\.L ~ [] - ",Qi 0 .2 " J 1~'\ . ~.2 -;. ~ "" .. -:, ~1,.., ,:\:)\' ,..' -:{, ....0... .--.1 \ \"", fll; , l . \\\\ , ~ .( , . J . 'w. \ DATED this 25th day of February, 2003. Meridian City Council Special Meeting / Workshop - February 27,2003 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and I or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 33 EAST IDAHO. MERIDIAN, IDAHO 83642 (208) 88S~4433. Fax (208) 887-4813 . Citv rll'rk on,;,.,.. \:;~V f'lM' 000 A"'" MAYOR Robert D. Corrie " ~"{'r.:t (;,,"\t.<; cM'e~;dl;~h 1/ '\ I ~ IDAHO IY -;0 / c"'~ Q/ "~"H" , \ 1903 LEGAL DEPARTMENT (208) 288-2499 . Fax 288-250 I PARKS & RECREATION (208888-3579. Fax 898-5501 PUBLIC WORKS (208) 898-5500 .Pax 887-1297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING AND ZONING (208) 884-5533 . Fax 888-6854 CITY COUNCIL MEMBERS Tummy de Weerd William L. M. Nury Cherie McCandless Keith Bird NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am. The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation. The public is welcome to attend. ~~ WILLIAM G. BERG, \\\\\\!lll!tli// \\\\ M: - (III ,\\\ ,I Of li::.Rfl) 111/ " -<, ~"'~ /, ..... \. '\ '1. '/ :/ (j Of.POR.ti 1; yV ~ , ~G ('A / ~ ~ v-;. - - - - - - DATED this 25th day of February, 2003. SEAL - OJ _ "q) 0 :: ,. &r 1:>1 . . ~ ;: -;. ;.y ~- ... -') r~ . \.V,. .......;.. //1; .....n.., .'""'l ..... ,.....' hi_ .........;,: ":- t \\S....... ,. t Ii. ._ " ,.' \\ Meridian City Council Special Meeting I Workshop - February 27, 2003 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and I or hearing, please contact the City Clerk's Office at 888~4433 at least 48 hours prior to the public meeting. 33 EAST IDAHO. MERIDIAN, IDAHO 83642 (208) 888-4433 . Fax (208) 887-4813 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 ! MAYOR Robert D. Corrie . ;~ ,,'l'l!W"'. . 11. .- t .', 1*,'''''': oW; CITY OF &11~, - -",'\ erldla:n -~; "\ IDAHO l ,;.. y ~-$' /-' -?~ n V -.( ~"T~rHr.[ , 11903 LEGAL DEPARTMENT (208) 288-2499 . Fax 288-250 I PARKS & RECREATION (208 888-3579 - Fax 898-5501 PUBLIC WORKS (208) 898-5500 -Fax 887-] 297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING AND ZONING (208) 884.5533 . Fax 888-6854 CITY COUNCIL MEMBERS Tammy deWeerd William L. M. Nary Cherie McCandless Keith Bird NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am. The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation. The public is welcome to attend. \i\\\illlll;;//f. \", C M - 'II ,~,\ ~I O. ~i:::fT,'I) 111/ ,-" 0 '\ ~. ':/..y. ......-;. .{ (j of.POR"q ~ ~ ~ ~0 ~:- ~ ::.: ~ 0 ~ ~ ~ - . - ~ = R~If.L _ l...ll.:;....:l.. .~ '7 &' "cs 0 ::: ::: ... r 1 '2J\" . ~ ~ -;. :.c1 b.. "- // - 1 '"" .~\' __...'" ~f.f ....D' h .-~f \ ,~... Il. ~ . l , \ \,.... t, ~ t , ..' \ .. DATED this 25th day of February, 2003. Meridian City Council Special Meeting I WOrkshop - February 27,2003 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and I or hearing, please contact the City Clerk's Office at 888w4433 at least 48 hours prior to the public meeting. 33 EAST IDAHO · MERIDIAN, IDAHO 83642 (208) 888-4433 - Fax (208) 887-48 I 3 . City Clerk Office Fax (20R) RRR-dJ I R . I-I"m~n D"<r"''''M 1=;." {'}{\Q\ OOr <'"7"" Will Berg From: Sent: To: Will Berg [bergw@cLmeridian.id.us] on behalf of Will Berg Tuesday, February 25,20039:59 PM Bill Nary (E-mail); Cherie McCandless (E-mail); Keith Bird (E-mail); Tammy de Weerd (E- mail); Bob Corrie (E-mail) Anita Oven in; Stacy Kilchenmann; Pauline Skeggs; Brad Hawkins-Clark (E-mail); Elroy Huff (E-mail); Kenny Bowers (E-mail); Mike Worley (E-mail); Gary Dean Smith (E-mail) NOTICE OF SPECIAL WORKSHOP Cc: Subject: ~ U 02-27-03 retreat J Luthy.doc 1 Page 1 of 1 Will Berg From: Anita Overlin [overHna@meridiancity.org] Sent: Wednesday, February 26, 2003 8:36 AM To: Bill Nary; Keith Bird; Cherie Mccandless; Tammy deWeerd; Will Berg; Elroy Huff; Gary Smith; John Shawcroft; Kenny Bowers; Mike Worley (Mike Worley); Pauline Skeggs; Rick Clinton (Rick Clinton); Stacy Kilchenmann (Stacy Kilchenmann); 'Mayor Corrie'; 'Brad Hawkins-Clark' Cc: Bob Corrie Subject: Off Site Meeting Good Morning everyone, I talked to John Luthy and he is going to give you hand outs tomorrow morning with refresher material on the strategic plan process, time table for variance reporting etc.. So don't expect anything from him until tomorrow. Don't forget your Strategic Plan manuals and if you have your variance reports done it would be a good idea to bring those also. If you have any questions please contact me. I will do anything I can to help you prepare for tomorrows off site training session. Thanks, Anita 2/26/2003 J:'tJ!j \...i ni 1 V 'J!i U FEB 2 7 2003 , City of Meridian City Clerk Office Relati~nships Between Goals, Objectives & Actions/Strategies Questions are always raised regarding the differences between goals and objectives. Similar questions are raised about how actions or strategies relate to objectives. The following examples are offered to help clarify the differences and demonstrate the relationships. GOALS Remember that goals are outcomes or outputs you are establislring as long-term achievements or accomplislunents. For public agencies, they ~onna11y are for three to five years or more, often being established for ten or twenty years. They begin with the word "To" and always seek to increase, decrease (or reduce) or maintain an established standard. Because they increase, decrease or maintain something, they are inherently measurable. By this, we mean that you will know if the goal was accomplished by considering the original quantification used to establish the goal. The problem comes from the human tendency to make every goal or objective an activity. A Goal is NOT an action, but a result. or outcome. We like to consider it a significant achievement that relates to the original mission of the program involved. Let's look at some examples, then relate them to objectives. Examples: + To increase the overall revenue and attendance of the County Fair. + To decrease the risk factors associated with county facilities. + To maintain air quality at or below EPA standards. + To reduce the percent of County citizens who utilize welfare services. + To reduce the nwnber of children contracting preventable childhood diseases. Taking anyone of these, the key question to test GENERAL measurability is, "Did you reduce/increase/maintain the...?" The answer, based on gathered data, is yes or no. In the future, you will know if you did or didn't do what you said you would do. - Relating to an objective is easy, because an objective is for one year (especially in the public sector), and provides an incremental progression toward established goals. RELATED EXAMPLES GOAL( 3 to 5 years): To reduce the number of school age children contracting preventable childhood diseases. FY 1999 OBJECTIVE: To reduce, from 4812 to <4000, the number of school age children contracting preventable childhood diseases; Measured by 12~31-99. ACTIONS/STRA TEGIES: · Convene a citizen task force to study why children aren't being immunized; by 1-15-99 · Convene a medical sector study group to analyze how to reach more children; by 2-15-99 · Solicit input from the schools to detemrine how public health can support their efforts; by 3-15-99 · Seek grant infonnation and apply for grant funds to support additional efforts; initiate by 3-15-99 · Provide a county~wide health education mail out effort to build awareness among parents; begin by 4-15~99 · Hold mobile clinics in at least 10 additional areas of the county; initiate 8-1-99 GOAL (3~5 years): To increase the overall revenue and attendance of the County Fair. FY 1999 OBJECTIVE: To increase, from $2.37 to $2.5 million, the Fair's gross revenue, and increase, from 312,466 to 330,000, the Fair's total attendance; Measured by 9-30~99 ACTIONS/STRA TEGIES: + Expand top entertainment to ten nights and invite Garth Brooks; initiate by 11- 1-98 + Analyze current marketing efforts and seek expansion to a radius of 500 miles; by 1-15-99 + Develop a series oflottery opportunities to offer new options for the public; arrange by 2-15-99 . Convene a study group to explore corporate involvement to bring in employee groups; begin by 3-1-99 . Rework all sales and marketing material; by 4-1-99 + Explore using more volunteer assistance to market the Fair in surrounding areas; by 4-1-99 The goal is generally measurable and you will know if you have achieved it if asked in the , future. You must have some ability to quantify its success or failure. A goal is NOT an action or activity. It is an OUTCOIv1E that relates to your mission and usually relates to an issue or two. Objectives are VERY quantifiable and include numbers or percentages to help evaluate their success TIllS fiscal year. They are incremental progress toward your goal, which may recur annually, until you have reached a status you wish to maintain. Then the goal AND objective is "to maintain...". Actions and/or strategies are the activities you plan to incorporate to achieve the objectives this next year. These are your "To Dos" and are a list of the operational actions you plan to undertake with the funds you receive. REQUESTS FOR ANY ADDITIONAL FUNDING SHOULD HAVE ACTIONS, WHICH WILL RELATE TO BOTH GOALS AND OBJECTIVES. THIS IS WHAT TIES THE PLAN TO THE BUDGET. Meridian Vari~~lYED FEB 2 7 2003 Variance Reporting Guidelines City of Meridian City Clerk Office. The purpose of annual variance reporting is to review the status of annual departmental obje~tives and determine if they were achieved. Generally, only the variance between what was intended and what was actually achieved is reviewed and reported. Some programs ask department personnel to also review the status of actions and strategies under each annual objective. This has not been recommended for Meridian because there will be at least a quarterly review of actions/strategies during discussions between the Mayor and department directors. The following are the key elements of annual variance reporting. 1. All variance reports are ,due to the Mayor's office by March 1 each year. 2. Variance reports can be developed as soon after the fiscal year ends as practical, or as soon as perfonnance data is available. Some departments may have delays the first year in gathering data, due to the initial 'short' year since developing the City's fITst plan. Once the process becomes annualized, variance reporting becomes quite easy. 3. The reporting fonnat will be kept simple and may be amended as departments determine the easiest and most effective way to report performance. Most reports will require no more than two to three pages, depending on how many objectives there are and how much detail is included in the report. 4. Reports will cover the following: . A list of all department Long-Term Goals . A list of all department annual objectives in the same order as they appear in the strategic plan. . A heading under each departmental objective that states Objective Achieved, Objective Not Achieved, or Objective Exceeded. This is followed by a short assessment of current status which entails a "brief review of what actually occurred relative to that particular objective.. .expressed whenever possible in numbers or percentages. Concise writing without a lot of detail or explanation is the standard. Use bullets where possible to offer a brief explanation of what occurred relative to the objective; what happened that allowed OR precluded the Meridian Variance Reporting 2002 department from accomplishing the objective; what was planned and what actually occurred. 5. To simplify and expedite the annual process, departments should use the existing text in their strategic plans, lifting the Annual Objectives section from the plan and creating a new document. This will serve as the basis for the Variance Report. See examples provided prior to and during variance training. 6. There has been some question about reporting for Actions/Strategies under each objective. Review of actions and strategies for each objective is normally done in meetings between the Mayor and department heads. If, however, a department wishes to report progress in any of the actions or strategies, that is perfectly fine. Focus will be on the progress of each Annual Objective, however. 7. The average time required for variance reporting depends on the number of annual objectives, but most departments will require less that one half man-day to complete reports. This is particularly true if records have been kept on performance and data has been tracked throughout the year. If this is done, it takes very little time to compare what was intended to what actually occwred, and why. The first year is most difficult because there is often inadequate data on some objectives. However, this will be naturally corrected as more performance data is tracked and recorded. 8. The Organization Improvement Council (OIC) and department directors will monitor the variance reporting process and suggest amendments to the Mayor. The central purpose is to establish annual performance expectations and remain accoWltable for meeting the expectations to the extent possible given time, resources, and good fortune. 9. The City Council will be very interested in departmental performance, so keep them in mind as you prepare your report. While the Mayor will be the direct recipient of reports, Council liaisons will surely be interested in how departments are progressing toward annual objectives and long-tenn goals. As questions arise, departments can refer them to the Organization Improvement Council! Strategic Planning Team, which will work with the Mayor and department directors to consistently refine the annual reporting process. 2 Meridian Variance Report Development ;Developing A Variance Report A Step-By-Step Approach !create The Documen~ o Using your existing strategic plan, you will create a new document with only the sections on Long.. Term Goals and FY 2002..2003 Program Objectives. o On your computer, open your strategic plan; then create a new blank document, leaving both documents open so you can transfer from the plan to the new document. o Go to your strategic plan and highlight the Goals section, copying it into the new document. Do the same for the FY 2002-2003 Objectives. YOU DO NOT NEED TO COpy THE ACTIONS/STRATEGIES FOR EACH OBJECTIVE. You only need the Objectives. This all you will need from your plan and you can close it if you like. The new document will be the basis for the Variance Report. Look at the example created from the Police Department plan- it shows the format for the Variance Report. o Once you have the new document, you are ready to work with your staff to actually develop the Variance Report. \Developing A Variance Repor~ · Review each goal and determine if it still fits your long-term plan and is stated properly. If so, you will not have to make any changes or amendments. If you see something that you wish to change, make the change and underline it. Reviewing and amending the Goals should take only a few minutes (longer if a change requires a ,group discussion with key department personnel). · Move to the list of Program Objectives. Working on one at a time determine its status and whether it was achieved or not.. and to what extent. (This first year, many objectives will have incomplete data, so many objectives may be unmet or only partially achieved. This is fine for year one.) MeridilUl Variance Report Development · U sing the Police Department example as a model, write Status beneath each objective and proceed to write a concise review of its status. It is helpful to look at your strategic plan and the Actions/Strategies that were listed for the objective. Use numbers if possible to reflect numeric performance, or provide your best estimate of whether the objective was met, exceeded, or partially achieved. It is fine to explain what was done and the outcome to date. · Remember that many program objectives cannot be met at this point, and actually had due dates of 10/1/03. You have ten full months to go, so need only to explain what has occurred to date and what actions have been initiated. In essence, this report might be termed a mid-year review. · A Variance report must tell what occurred relative to the expected output or outcome. It tells plus or minus what occurred relative to the expected performance. It is normally acceptable to briefly state the status of actions or strategies and what impact they have had so far. · Write a brief summary for each Objective, using the same format. You can write as much as you like, but it is best to be concise. Again, use any numbers or percentages you have available. The more hard data the better; by the second year of the annual planning process programs and departments will be expected to have good data to support performance and to demonstrate continuous improvement. · Use staff where possible and make armual reporting a group process. It is strongly recommended to not have department directors do annual reporting alone. It is a great training and development process and gets people engaged in strategic thinking. · Schedule ample time - some objectives will be easy to assess and report. Others will be more difficult and more people may be involved. The general rule is that half of the objectives are easy to report on; the other halfwill take more time. Rarely is this a long process, but it must be accurate and reflect your good work over the year. · Make sure you take plenty of time to create the Variance Report, then leave time to review it prior to submitting to the Mayor's Office. Finalized Annual Variance Reports are due to the Mayor no later than March 1, 2003. / Meridiarit'olice Department Variance Report FY 2002 Meridian Police Department Annual Variance Report FY 2002-2003 ILONG- TERM GOALs! The department's long-term goals are listed below. All amendments, additions or deletions are underlined. o To reduce the growth rate of specific crimes~ burglaries, thefts, and violent personal crime. o To increase the department's overall efficiency and effectiveness in the areas of management, administration, and operations. o To increase the capability of equipment and facilities in concert with community needs and growing service demands. o To maintain the current high levels of service quality, commitment, and community involvement. o To increase the visibility of uniformed officers throughout the community- especially in schools, neighborhoods. and downtown. o To increase the level of community policing through collaborative activities, programs, partnerships within the community. o To increase the number of methods youth and others can use to report drug trafficking and other drug issues within the community. o To increase the level of participation in collaborative inter-agency processes. o To increase community services provided as part of departmental community outreach. (Departments may want to report signifICant progress in any of their long-term goals- this is an option, but normally appreciated by Mayors & City Councils) MeridilUl ~ DepBrtrnent VarilUlce Rep<lrt FY 2002 IFY 2002-2003 OBJECTIVES & KEY ACTION~ 1. To reduce, by 70/0 the rate of increase in property damage vehicle collisions occurring within Meridian city limits; by 10-1-03. Status: Based on recent data, vehicle collisions have decreased by 6% during the past calendar year; Will continue actions into next fiscal year with little change due to trend line that indicates overall achievement of> 10% within another year. 2. To reduce, by 50/0 the rate of increase in personal injury and fatal vehicle collisions occurring within the Meridian city limits; by 10-1-03. Status: Data indicates an 8% reduction to date, with some additional data to be analyzed; the department has exceeded the objective by 3% to date, but this will be fully evaluated by the due date of 10-1-03. 3. To reduce, by 50/0 the number of reported property crimes occurring within the Meridian city limits; by 10-1-03. Status: Property crime has remained approximately the same through calendar year 2002, and no reduction is apparent. However, full employment of actions has not occurred due to the move to the new station, and subsequent backlog of critical actions. Also, property crime reporting is now easier, so more crimes may be reported now than in the past. Through January- July 2003, analysis will accompany reporting to determine impact of actions calculated tq reduce this type of crime. By 10-1-03, this objective may be achieved or exceeded. 4. To maintain, below or near current levels, the number of violent crimes occurring within Meridian city limits by 10-1-03. Status: Achieved to date (December 31, 2002). As of 12/31/02, there have been 26 violent crimes reported to the Police Department, compared to 31 during the same period last year. While it is too early to tell if this 19% reduction will carry through the remainder of the reporting period- to 10/1103- actions and strategies will receive clear priority for all of calendar year 2003. As the population grows, there is the likelihood of more violent crime, but planned actions may allow Meridian to reverse this trend. Crime data will be reported on a monthly and quarterly basis 5. To increase, by 200/0 the involvement of the department in proactive community relations and activities by 10-1-02 Status: Achieved. Since formulation of this plan, the department has already exceeded the number of community outreach activities by more than 20% increasing actions from an average of9 per month to 12 per month. By 10/1/02, the department had logged 89 outreach activities as compared to 63 during the same time last year, a 41 % increase. 2 f Meridian .. ..:1: Department Variance Report FY 2002 While we understand that this involvement is actually a strategy, we are seeing outcomes of better and faster crime reporting, better community relations, and more help offered to police officers while on duty. These are positive outcomes directly resulting from this objective and relate directly to department goals. 6. To increase, by at least 10, the number of collaborative community and interagency programs in which the department participates, by 10-1-02. Status: Exceeded. As noted above, the department has become much more active in community affairs, logging close to 40% more activities. This objective is somewhat redundant \Vith #5, but denotes involvement with other agencies. The Police Department has increased the number of programs with other organization by 12, including the Elks, Lions Club, Rotary, BO:tvfA, YMCA, and Skateboarders Against Crime, to name a few. 7. To increase, by 1000,/0, the department's ability to manage and initiate levels of professio~al career development in the areas of technology, law enforcement, support services, and supervision by 10-1-03. Status: Not achieved by mid-year (12/31/02), approximately 20% complete. Inroads have been made to develop a strong in-house curriculum, but this will not be done until approximately 7/1/03. The department has identified desired core competencies and several training options, but has not formalized. Ongoing. 8. To increase by 50/0 available in-house or in-service training and professional development for all employees in the department by 10- 01-03. Status: Not achieved, but with good progress. As \Vith #7 above, this is targeted for completion by 10/1/03, and is underway. Competencies and courses have been identified, and some training has occurred, but no comprehensive training and development program or process has been fmalized. 9. To increase, by 15, the number of department staff who have received formal training and exhibit proficiency in the use of existing departmental computer hardware and software; by 7-1-02. Status: Completed. All targeted staff have completed the formal training and all 15 have demonstrated significant increase in the desired core skills. Training was complete 9/30/02, exceeding the expected timeframe, but was accomplished. 3 ( Meridian... ..ce Department Variance Repon FY 2002 10. To increase, by 3, the number of assigned patrol personnel to keep pace with growing demand for service and rapidly increasing population, by 10-01-03 Status: Partially accomplished and still in action status. Requested two FTEs in the FY 2003- budget and received approvals to hire after 1/1/03. Filled one FTE in August 2002, and assigned that officer to patrol; beginning recruitment of two new officer FTEs in January 2003, to be filled by 4/1/03. 11. To increase by 1000/0 the efficiency within support services by 10- 01-02. Status: Not fully achieved. Completed basic computer skills & communications training; have started but not completed an internal analysis of work flow and time required for tasks. Inhibited due to move and acclimation period. Estimated efficiency increase of20% by 1/l/03 and close to 50% by 5/1/03. 12. To reduce, by at least 20% the enormous case and records backlog existing within the department; by 10-1-03. Status: Partially achieved. Backlog analysis completed by 11/15/02; cases placed into new categories; Assignments made to key staff and action underway to reduce backlog. By 12/31/02, backlog was reduced by approximately 10%; continued work will allow this objective to be accomplished or exceeded by 10/1 103. 13. To improve, by 100%, the department's capabilities in regards to research and development of evolving technologies by 10-01-02. Status: Partially accomplished. Key actions underway- committee to identify technical needs has been convened, project plan is developed, needs assessment drafted and distributed, and review of valued enhancements has begun. List of required and essential technology identified and at least 50% ordered, to be installed by 3/1/03. Full implementation will require FY 2004 budget app;oval and training, but good progress is being made. Full achievement expected by 10/1/03. 14. To increase or extend by at least 15010, the life expectancy of all department vehicles and major equipment, by 10-1-03. Status: Partially achieved, not yet assessed. Maintenance tracking program established 10/20/02; vehicle assignment policy has been revised; committee to evaluate alternative means of extending vehicle life convened later that planned- 8/15/02, rather than March 2002. From current actions, life expectancy should extend from 5% to 15%, based on technical recommendations. 4 RECEIVED FEB 2 7 2003 City of Meridian THE ORGANIZATION IMPROVEMENT COUNCIL City Clerk Office Its Purpose and Contribution The Organization Improvement Council (OIC) is an organizational structure that follows the development of a strategic plan. Because there are so many internal issues identified during the planning process, a natural question from employees is, "What are we going to do about the issues and challenges we've identified. Are the powers that be going to REALLY allow us to address some of the barriers and issues that cause such problems?" Without an organized group to follow up on all the internal issues and challenges, they are most generally lost or neglected. If this occurs, employees have another reason to say, "Well, we told you that management doesn't really care about all those issues- they never had any intent of doing anything.1\ Like so many organizational situations, this ahnost always leads to poor morale, resistance, low productivity and loss of initiative. Once expectations have been dashed, employees have a hard thne rallying again and again. However, IF internal issues and challenges are addressed through a permanent, organized Council, employees see progress and are energized. Over and over, we see more creativity, productivity, initiative, collaboration and high morale. People want progress, particularly in the internal world in which they work. They are paid to deal with external challenges in the City. But it is the internal issues and challenges that hnpact their workplace - which therefore impacts them personally. . The OIC allows the City to systematically address all the internal issues and challenges that were identified during the strategic planning process. It keeps the City's 'Improvement Agenda" fresh and current, and works consistently to reduce the issues within City government. The best part is that the Improvement Council is NOT political, nor is it managerial. Rather, it is comprised of employees who VOLUNTEER to work on the issues. Specifics of An Organization 1m rovement Council 1. It is comprised of volunteers from as many departments as possible. Broad representation is critical. A Mayor or Council can certainly recruit members, but they serve as volunteers. I 2. It is NOT made-up solely of managers and supervisors, although some will be on the CounciL Employees from all types of jobs and from all levels must be involved. The Chairman is usually merely a facilitator or "Convener" and is elected by peers on the OIC. It is OK to appoint one to start the process. 3. For a city the size of Meridian, membership is normally from 6 to 10 people, but it could be more. Some can't make all meetings, so it is fine to have a fairly large number. 4. Also, the OIC is an informal and enjoyable process, where people get along and have fun with working on City issues. It must not be a gloomy process, but a bright, energetic one. Personality does playa part, and good collaborators and team players are essential. 5. OIC members are often chosen by their peers in their departments, and NOT by senior managers. However, some managers like to have certain 'go getters' on the Council to ensure a good start. 6. As a rule, most Councils take a while to fulfill their promise. This is a new concept- that of allowing public employees to work on solving internal organizational issues, which was formerly the sole province of management. Let the Council work and give it and the employees time to operate. A year might be needed to see good gains and create a fluid operation, although a lot will be done in the first six months. 7. The Council needs enough clout to make recommendations that will be listened to and will get action. If resources are needed- provide them. This is NOT an expensive process, although some solutions cost money. 8. The Council reports to the Mayor and sits between the Mayor and Council organizationally. It answers to the Mayor, since he is the City's CEO, but also must expect to report progress and recommendations to all officials. This can happen through, by, or with the blessing of, the Mayor. 9. The initial agenda of the OIC is the entire set ofintemal issues and challenges identified by ALL departments in the Strategic Plan. It must pull all issues together into ONE central listing of issues THEN place them into categories (there are normally around 8 to 12 categories). The Ole then prioritizes the 2 categories AND the issues within each, to create a working list that is driven by what is most important to the City. IO.Priority MUST be determined by a set of criteria that the Mayor, department directors, and the City Council agrees on. What is important to one person might not be as important to another. The ole needs consensus, so it has a clear agenda and direction when it begins its work. Establishing criteria to help set priorities will create a smooth process when the time comes to propose actions and solutions. II.Pick the 'low hanging fruit'. That is, go after the issues that you can easily address and get several "winsll right at the start. This will build confidence and allow the OIC to learn to address issues and get them solved, before tackling the BIG ones. 12.A11 employees should be able to review the listing and prioritization of actions. The City Attorney may need to review it for potential risk and legal ramifications. There may need to be two lists- one more private than the other. 13. The OIC is NOT a policy making body. It keeps the 'Improvement Agenda' and creates work teams termed 'Action Teams' to address specific issues. There may be five to eight Action Teams working on issues at any given time. Once a team has a solution to an issue, it is presented to the OIC for input and response. It may give guidance, or may suggest the Action Team present the solution to the Mayor during the next director's meeting. The Mayor, with input from directors decides what to do about any Action Team's recommendations. He may give license to department heads to go forward with solutions if they can deal with them in one or two departments, and be covered easily with existing funding. Any large solution obviously needs to be discussed with the City Council. 14. Think of the OIC as a hub of a wheel, with Action Teams orbiting around it. The OIC creates Action Teams, which work on issues until they are solved, then the Action Team dissolves. The OIC's responsibility is to make sure there is consistent internal progress, through maintenance of an agenda and the activities of Action Teams. The OIC MUST remain a pennanent structural part of City government. This is a new paradigm- an open, active approach to continuous improvement (which people talk about but rarely put a structure in place to make happen). 3 15.Importantly, Action Team membership comes generally from outside the OIC. Even though it is normal for an OIC member to sit on an Action Team, or even to facilitate it, other members are recruited from several departments. The broader representation, the better among Action Teams. THE AVERAGE SIZE OF AN ACTION TEAM IS THREE TO FIVE PEOPLE. Keep them small and mobile. 16.As with any organization if this nature, there will be set backs, but they need to be met with positive thought and action. The City has begun to be more collaborative and less fearful of openly talking about its internal issues. Now is the time to develop an agenda, put it on the wall, set priorities, and establish Action Teams to develop workable solutions. This will make a tremendous difference in the City's culture and will provide many positive contributions, such as: · Increased productivity . Higher morale · Better decisions . More cost effectiveness . Better efficiency · More collaboration · More cooperation · Clearer communication · Fewer mistakes and problems · Higher quality · More trust Establishing an OIC is a natural outcome of a collaborative planning process. It will allow City employees to actively address internal issues that THEY identified in lHEIR strategic planning process. This simple structure will pull people together, allow them to work on meaningful issues and solve them cooperatively. It will also support and encourage the annual planning process and allow officials and managers to see real improvement in successive annual plans. This will have an enormously positive impact on Meridian City government and on the services provided to the public. 4 RECEIVED FEB 2 7 2003 City of Meridian City of Meridian City Clerk Office Annual Planning and Reporting Timeline For Annual Budgeting and Strategic Planning The annual strategic planning cycle, which includes annual variance reporting, will be based on and coordinated with the annual budget planning cycle. These three related processes are being integrated to form one streamlined process, scheduled sequentially. The integrated cycle will generally flow as follows: November 15 The process, guidelines, timetable and samples of a variance report will be completed and made available to departments. The Organization Improvement Council will assist with this, and it will be coordinated by the Finance Department. December Training on annual variance reporting will be held for all departments. These concise reports use existing strategic plans to report the success of annual objectives and planned and status of actions/ strategies. Training will be completed before Christmas. February Annual Joint Council- Department Planning Session; Similar to 2002, this session will allow the Mayor, City Council and department directors to spend a full day to review plans, discuss key issues, select Major Challenge Areas, and identify major initiatives for the FY 2003-2004 plan. March 1 Finalized Variance Reports due from all departments to the Mayor's Office. March 15 The FY 2004 Strategic Plan is due from all departments to the Mayor's Office. April 1 The Mayor's Variance Report and Overall Progress Report! Performance Summary will be completed as a composite of department plans. 1 April 14 Department budget requests are due to Finance Department. May 15 Full budget submitted to Mayor for review. July 1 Budget request ready to submit to City Council Annual strategic planning will entail mostly review and adjustment, with new (or restated) objectives for the coming year with planned actions/ strategies. A short refresher will concentrate on plan updating- not developing new plans. Similarly, annual variance reporting will be based on stated annual objectives and the degree to which they were accomplished. The report will note any variance and briefly explain what happened relative to each objective. The annual budgeting process will continue as before with virtually no alteration, other than to include more detail from strategic plans. All departments will have input into the process, content, and format as the City integrates budgeting, planning, and performance reporting. 2 RECEIVED FEB 2 7 2003 CITY OF MERIDIAN City of Meridian City Clerk Office PUBLIC WORKS DEPARTMENT PRELIMINARY LISTING OF STRATEGIC PLANNING ITEMS FY 2004 February 26,2003 To increase the number of billing cycles in MUDS from once per month to up to four cycles per month. Billing of the accounts on up to a weekly period, as meter readings are reported, may provide our customers with a better payment record of water use along with providing the City with a more uniform rate of cash flow. Concern still exists that customers will pay their bill at the end of the month regardless of when they receive the bill. To increase the number of drinking water supply wells from 17 to 19. Continue to provide fire protection and drinking water for expanding population. To increase the number of interties of dead-end water lines to continue to provide a reliable and dependable water supply system. Several locations exist where water lines end in one development and a connection needs to be made to an adjacent development to provide reliability in case of a line break or the need to take a well off line for maintenance. To begin a replacement program of sewer lines and a replacement and upgrade size program of water lines in the recently designated Urban Renewal Area of Meridian. A number oflengths of sewer and water line in this area of town are very old and some water lines are undersized. Anticipation is to be ahead of the economic redevelopment of this area by private enterprise with upgrade of the sewer and water infrastructure. To continue our efforts to comply with the Federal requirements in developing a Risk Assessment Methodology-Water (RAM-W) for our water supply and distribution system. In the wake of 9-11 the Federal government has mandated that each water provider develop a "risk assessment" of their water supply and distribution system. The date for completion of this assessment is dependent on the population served by the provider and in Meridian's case it is to be completed by July 2004. An emergency response plan is to be developed by the end of December 2004. Two public works employees have attended a three day training class for training to assist a consultant in the preparation of this "assessment." 1 , . , To continue the development of a Facilities Safety Assessment and Safety Program Manual for Water, Wastewater and Construction Services personnel. A significant amount of work for this item will be completed during FY '03, however, completion of the project will carry over into FY'04. This assessment and manual preparation is being made to facilitate a reduction in the number of workmen's compensation claims and to promote overall well being of our employees involved in outside and field operations. Public Works Department - Strategic Planning Items for Fiscal Year 2004 (cont.) To begin installation of a SCADA System Enhancement for Supervisory Control of our water supply system. This enhancement will begin the process of providing water department personnel with a tool to automate control pump of operation for such things as pump exercising for maintenance issues. To add SCADA controVmonitoring to several key sewage lift station sites. The Ashford Greens lift station was recently connected to the SCADA system at the WWTP and is running successfully. The conversion ofthe monitoring system for several more lift stations is required to increase reliability and collection of operational data. To increase staff by a maximum of two at the WWTP to cover operation and security concerns during the existing non-operator presence time of 2:00 AM to 6:30 AM. Based on the number of operator call-outs for plant and lift station alarms and the associated concern with security at the plant during this time period, Superintendent staff feels the addition of personnel is warranted for this staffing need. To transfer two (2) Water Department "new construction" inspectors to Public Works Engineering Division. This relocation of personnel will place all "new construction" inspectors at a single locale and will provide a better coordination of efforts with engineering staff in resolving construction related issues in the field and in the continued development of our Standard Specifications and Drawings. To increase staff by one at the Water Department. This staff increase is in the form of a "work person" who will accomplish numerous miscellaneous work items, which in turn will free up an operator certified employee to perform specific duties necessary for operation of the water system. To employ two full-time building inspectors. Presently all ofthe City building inspectors, including mechanical, electrical and plumbing, are contract inspectors who are paid a percentage of the building permit fees. The amount of building 2 permit fees, presently paid to our part-time building inspectors (2), will more than cover the cost of two full-time City employee inspectors. Full time building inspectors will provide City with ability to critique present City ordinances and do other things to benefit the building department. Both present contract inspectors have done an excellent job in providing inspection services to our building customers, as evidenced by our recently completed customer service survey, however, it is now appropriate to have full time employees to provide this service because of the size of our City and the complexities of the building codes. 3 The Futures Coqloration Memo RECEIVED FEB 2 7 2003 \ City of Meridian City Clerk Office To: Mayor, City Council, & Department Directors From: .John Luthy, Strategic Planning Facilitator Date: 2/2612003 Re: Strategic Planning -Joint Full-Day Meeting Preparation BY E-MAIL Your full day joint planning session is scheduled for next Thursday, February 27, from 8:00 AM to 4:30 PM in the Spur Wmg clubhouse. I understand we will convene for coffee and Danish at 7:30 and be ready to begin review and planning work by around 8 o'clock. Similar to last year, this year's agenda is fuirly straightforward. In the morning, we will have a short review of the strategic phrnnme process and the annual variance reporting process. This year's timeframe will also be reviewed and amended if necessary. Because of the good work last year~ there is no need to revise the City's mission, vision, or operating values, unless something has changed and amendments are needed. . Last year, we took time for each department to review any mUor department-specific challenges and to suggest significant initiatives. We will again take time to share this information and decide which should remain in the 2003-2004 plan, or need to be added. If we have time before lunch, we will review the City's major long-teon Goals to see if any have been achieved or need to be amended. They nonnally suffice from year to year with little amendment. Remember~ goals are stated as To increase.. .or To reduce... some measurable situation. Of course, a goal could also be To maintain.. .ifthere are some areas where you are doing a great job and wish to continue. Once you have reviewed goals, you will begin o~ling with Major Cbal1enge Areas for the entire City. This, as noted last year, is the most essential "showcase" section of the plan, because it reveals to the public the most important challenges you see fucing this City, along with associated goals and key strategies for each challenge. This work will take the .remainder of the day. Last year, the Mayor and City Council identified the following categories of major cballenges. Please note that these were ''brainstonned,'' some are sub- sets of others, and are not prioritized. At that time provided a starting place for the full group's work. There may be some wisdom in discussing any new challenges that seem to be emerging, or gathering momentum. 1 . Issues in customer service . Image/reputation . . Communication- internal and external . Growth- land use & controlled land management . Fiscal management! accountability . City government efficiency/ avoiding waste . Employee retention, training . Achieving! maintaining regional cooperation . Infonnation technology . Public apathy . Public Safety crime! law enforcement . Transportation . Green/park space and recreation . Economic development! community prosperity . Environmental quality! health & safety . Service demand VS. need - how to provide and balance effectively An important part of the session will be to review/discuss this list and any other identified challenges- then you can decide on the specific Challenge Areas the group wants to place in this very hnportant pIan section (many of which will remain from last year). Once this is done, challenges will again be assigned to the most relevant department, and proper drafts! edits prepared for the FY 2003-2004 plan. Department directors, please review Issues & Challenges from your new plan (FY 2003-2004) and last year's plan then be prepared to share any new ones with the group- especially those that perhaps should be included in the overall Major Challenges for the City. Last year examples were provided of typical write-ups that may be helpful in your preparation, plus there were very good vlritten challenges in department plans last year. Once you leave on Thursday, the group should know the major challenge areas that will be drafted for the City's summary in FY 2003-2004 plan . Page 2 What To Be Thinking About I As with last year, there are several questions that might help guide your preparation... Citywide Goals- Long-term, what is too high that you want to reduce? What is too low that you feel needs to be increased? What is just right that you want "To maintain'?' Goals will be To increase...; To reduce...; or To maintain... The key is to know what problems exist and to be able to state them in measumble terms. Major Challenge Areas- Are there any other categories for Major Cballenges in the City? Think Internal and ExternaL Have you identified specific cballenges you feel should be introduced and reviewed in the plan? If so, draft them and present them Rarely does a department have more than two or three, by the way. Important Strategic Initiatives-- IdentifY any major citywide strategic initiatives you feel the city must undertake other than those already mentioned in the current plan Review the existing initiatives and add others if they need to be included for FY 2003-2004. That's about all for now. I look forward to a great day on Thursday the 27th. . Page 3 CITY OF MERIDIAN FINANCE DEPARTMENT ANNUAL VARIANCE REPORT FEBRUARY 2003 RECEIVED FEB 2 7 2003 City of Meridian. City Clerk Office LONG-TERM GOALS The department's long-term goals are listed below. · To increase the City's overall efficiency in the area of financial management. · To reduce fmancialloss and waste caused by poor fiscal planning and fmancial management. · To increase the public access and usability of the City's and individual department's web sites. · To increase the speed, accuracy, and consistency offmancial information flowing among City departments. · To reduce the waste within the City due to the lack of effective purchasing policies and oversight. · To increase the quality and level of financial analysis and information needed by elected and appointed decision -makers. · To reduce the risks associated with the existing computer system and increase the system's overall security, efficiency, and effectiveness. · To increase the overall level of financial expertise and reporting/ analysis capability in all City departments. · To increase the quality, effectiveness, consistency, and security of the City's vital statistics and records. FY2002-2003 OJECTIVES & KEY ACTIONS 1. To reduce, from 221 to less than 100, the number of outstanding water and sewer reassessments; by 10-1-02. Status - 2. To reduce, by 100/0, the number of out-dated or inappropriate fIXed assets currently recorded in the general fIXed asset group; by 10-01-02. Status - Completed - Consolidated and/ or deleted 200 assets for FY2002 Audit. 3. To reduce, by 500/0, the number of problems, issues, errors, and reworks caused by the lack of a citywide fmancial policy and procedure manual for use in all departments; by 10-01- 02. Status - Completed - Developed and implemented policy and procedure for Purchasing, including accounts payable, contracting, bidding, and disposals of assets, Cash Receipts, Accounts Receivable, Travel, and Payroll. Wrote and distributed a Budget Development Manual and a Revenue Manual. 4. To reduce, by 200/0, the number of duplicates and/or non- essential records that do not have to be archived; by 10-01- 02. Status - Completed - Worked with Building Department to eliminate storage of duplicate building permits and monthly permit reports. Worked with Municipal Utility Billing to eliminate duplicate storage of billing records. Prepared an Accounting Records and Retention policy that is in accordance with state statute. On a weekly basis identifying and labeling existing records and entering them in log book. 5. To reduce, by 150/0, the number of hard copy records currently archived in city storage; by 10-01-02. Status- Completed - Prepared an Accounting Records and Retention policy that is in accordance with state statute. On a weekly basis identifying and labeling existing records and entering them in log book. 6. To increase, by 1000/0, the number of departments budgets that are submitted with the strategic plan issues and challenges; annual objectives and actions that relate to the annual budget; by 7-01-02. Status - Completed - All FY2003 budget enhancement requests were submitted with the respective strategic plan support. 7. To reduce, by 10, the number of audit hours required during the annual audit process by 10-01-02. Excludes extra time required for GASB 34. Status - Completed - We perform most closing procedures in- house saving at least a week of audit time. 8. To increase, to 1000/0, the number of departments and managers that have received training and are competent in reading and interpreting fmancial statements and reports; by 10-01-2-02. Status - 750/0 complete - All departments have had some individual training on the fmancial reports produced by the accounting software. All that remains is to release a short guide explaining all reports that are available. 9. To increase, to 100%, the number of departments and managers that received training and are competent in properly preparing the annual budget; by 10-01-02. Status - Complete - All departments have received training and all have a copy of the Budget Development Manual. 10. To increase, to 1000/0, the number of departments and managers that have received training, understand, and follow the City's purchasing policies and use of purchase orders; by 10-01-02. Status - Completed - The Purchasing Policy and Procedure was completed and implemented. All departments attended a City wide training session. Meridian Fire Department Annual Variance Report FY 2002 Meridian Fire Department Annual Variance Report FY 2002-2003 RECEIVED FEB 2 1 2003 City of Meridian City Clerk Office ILONG-TERlVI GOALSI 1. To increase the community's overall level of fire and emergency medical response service to accepted and reasonable local standards. Status: Nine additional FTE's will be added in the budget year 2002-2003 to staff Fire Station 3. This objective will be met by 11/15/2003. 2. To increase the physical response capacity of the department in terms of staffing, equipment type, and ability to meet a broad range of emergencies. Status: Construction will start on Fire Station 3 located on North Locust Grove in the spring of2003 and it will be operational in the fall of2003 at a cost of 1.3 million dollars. This objective will be met by 11/1512003. 3. To reduce firefighter risk and unnecessary exposure to known and unknown hazards as particularly related to overtaxed staff and equipment. Status: More in depth training and knowledge of products stored in buildings. This objective is ongoing. 4. To increase the department's overall operating efficiency. Status: The Meridian Fire Department has installed a server and has provided e-mail capability for all department employees. This objective was met by 1/1512003. 5. To increase the department's capability and specialty skill levels in complex new areas ofHAZMAT, medical response/treatment, bio- terrorism, and major emergencies. Status: Send our personnel to training classes and seminars for in-depth training. This objective is ongoing. 1 Meridian Fire Department Annual Variance Report FY 2002 6. To reduce the City's exposure and potential liability in areas that is dependant on proper fire coverage, training, and response capability. Status: Adding additional fulltime firefighters and the construction of an additional fire station will help in this area. This objective will be met by 11/1512003. 7. To reduce the overall emergency response time within the service area. Status: Constructing a third station will help with this goal in the area that the station is built as well as improve the overall emergency response time. This objective will be met when construction is completed 11/1512003. 8. To increase the technical capability, knowledge, and technical skills of all department staff. Status: Send our employees to classes and seminars. The objective is ongoing. 9. To increase the level of appropriate interaction and collaboration with other local, regional and national fire and emergency organizations. Status: The Fire Department has enrolled 4 employees to attend the National Fire Academy to enhance management training and arson detection training. The Fire Department has been collaborating with North Ada County Fire, Eagle Fire, Kuna Fire, Meridian Police, Ada County Sheriffs Office, Ada County Prosecuting Attorney's Office and the State Fire Marshals' on collaborative efforts to improve the fire investigative capability. Meridian Fire Department has been one ofthe lead agencies working on an 11 County, 60-agency mutual aid agreement which crosses the Oregon border to provide a resource pool to meet any challenge which we may have to meet. This agreement allows us greater access to fire, ambulance, hazardous material and technical rescue teams than ever before. If a major event were to strike our area and it was declared a FEMA eligible event, the presence of this document may allow us a method to do cost recovery for all the agencies involved. This objective will be met by 5/1512003. 10. To maintain at accepted standards, the physical and mental fitness of all department personnel. Status: We have purchased workout equipment for both stations and allow the firefighters to workout during their shift. This obj ective is ongoing. 2 Meridian Fire Department Annual Variance Report FY 2002 11. To reduce the -number of preventable fires and accidents per 1000 population per year. Status: The fire department has entered into discussions with the Meridian School District to form a partnership for a fire safety education facility located across the street from the Locust Grove Elementary School, which recycles a manufactured home currently owned by the fire department. The relocation and site work will be accomplished primarily with donated labor and materials. This objective will be exceeded with the completion of the fire safe facility. 12. To reduce the disparity between recommended number of staff and population served. Status: By hiring new employees in the Fire Prevention and Training Division. This objective could be accomplished in future budget years. 13. To maintain the community's overall level of Fire Code compliance in new construction. Status: The Fire Department is in the process of adopting the 2000 International Fire Code as amended by the State of Idaho. The department has contracted with an outside vendor to perform fire code plan reviews to ensure code compliance on complex projects. This objective was not met, as we did not hire any additional inspectors to keep pace with new construction. 14. To increase the community's overall level of Fire Code compliance in existing construction. Status: Our fire crews have been starting to do fire inspections in our schools and motels to ensure that essential life safety issues are being addressed. This objective will be met by 1/15/2003. 15. To decrease the community's number of intentionally set fires. Status: The Fire Department has evaluated 12 Juvenile Fire Starters and referred them to outside sources for counseling in order to curtail their fire setting behavior. This has substantially reduced the number of repeat offenders that the fire department has to respond to. This objective was met. 3 Meridian Fire Department Annual Variance Report FY 2002 16. To increase the community's awareness of fire safety. Status: The Fire Department participated in an outreach program at all the elementary schools stressing the importance of operationally ready smoke detectors in the home. This outreach program will be augmented by presentations at the fire safe house when it is completed. This objective was met. 17. To reduce the department's current level of dependence on other departments to respond to basic single-family structure fire calls. Status: The Meridian Fire Department will start construction of Fire Station 3 in the spring of2003. The department will also hire 9 additional firefighters to staff the new station. This objective was met. 18. To reduce the Idaho Survey & Rating Bureau rating in the city and rural service areas, reducing costs for both residents and commercial owners. Status: This will be accomplished with the construction of Station 3 and hiring 9 additional firefighters, also by improving training records. This objection could be met by 2-2004. 19. To increase the City's attractiveness to commercial and industrial enterprises by lowering the Idaho Survey & Rating Bureau rating, and related high business insurance costs. Status: The Fire Department was able to lower the Insurance Classification rating from a class 5 to a class 4 in the City and from class 8-10 in the rural to a class 6-8 depending on the distance to a fire station and the location of the closest fire hydrant. This objective was met. 20. To maintain operating costs at or below regional and area averages for similar levels of fire services per capita. Status: This objective is ongoing. Compared to surrounding departments, our Department is very lean in the administrative office and our newer equipment minimizes the need for repair work. This objective will require annual evaluation. 4 Meridian Fire Department Annual Variance Report FY 2002 21. To maintain the current low incidence of serious structure fires occurring within the service area. Status: The cities growth mainly consists of new commercial and residential buildings that meet the newer code requirements. This will help maintain the current low incidence of serious structure fires for several more years. This objective is ongoing. IFY 2002-2003 OBJECTIVESI 1. To increase from 3 to 4, the average number of fire/life safety inspections provided during new construction projects to insure code compliance, by 10~1-02. Status: Not achieved. There were 57 new commercial construction projects initiated in 2002 and the Department is working hard to keep up with the increase. Without the addition of another Inspector, which was not approved in the budget, we are working hard to maintain the average. 2. To increase from 0 to 1, the average number of annual fire/life safety inspections of existing schools, hotels, senior residential facilities, and hospitals, by 10-01-02. Status: Partially accomplished. All 21 firefighters received their UFC Inspection Certification in June 2002 and inspected the majority of the districts' schools, hotels, motels, and hospitals by November 2002. This is ongoing. 3. To reduce, by 10%) the average response time for emergency responses within the service area by 10-1-03. Status: Partially accomplished and ongoing. The response time has been reduced in the Ten Mile area, with the opening of Station 2. The response time will further be reduced with the opening of Station 3 on North Locust Grove in December of2003. 4. To reduce by 30% the amount of overtime cost associated with maintaining minimum staffing levels by 10-1-02. Status: Partially accomplished and ongoing. Reducing overtime costs was difficult with 3 firefighters having surgery and 2 firefighters experiencing injuries. The fourth firefighter on shift at Station 1 has been filling in for many absences. This has helped and by 10-2003, the objective should be accomplished. 5 Meridian Fire Department Annual Variance Report FY 2002 5. To increase, by 200/0 the involvement of the department's administrative capability and o-utput associated with major administrative projects by 10-1-02. Status: Not achieved. The use of college interns to assist in administrative projects, is still being considered for projects in 200312004. 6. To increase, by 7 the number of personnel who have attended professional schools at the National Fire Academy by 10-1-02. Status: Partially achieved and ongoing. Meridian Fire Department sent 2 personnel to the National Fire Academy in 2002. 7. To increase from 14 to 20 the number of department personnel trained to full operational level in HAZMAT by 10-1-02, Status: Achieved. All personnel were certified as HAZMA T Operations Level in September of 2002. The annual recertification time required for each personnel is 8 hours. 8. To increase from 2 to 9 the number of HAZMAT on-scene commanders by 10-1-02. Status: Partially achieved and ongoing. Meridian Fire Department had 4 fully trained HAZMAT on-scene Commanders in 2002. This number will be exceeded in 2003. 9. To increase to 500/0 the number of department personnel who have received a basic course in terrorism response by 10-1-02. Status: Partially achieved and ongoing. In November the Department hosted and delivered a Terrorism Response Course along with Idaho State Emergency Services Training. Eleven of our firefighters became certified at that time in Terrorism Response. 10. To increase, by 100% the Department's ability to transport equipment and personnel to the scene of an incident by 10-01-02 Status: Achieved. This was fully achieved due to the purchase of a new Water Tender and a new Pierce Engine, which was placed in-service December of2002 6 Meridian Fire Department Annual Variance Report FY 2002 11. To increase to 2 the number of annual fire safety programs provided to elementary schools by 10-1-02. Status: Achieved. In August of 2002 the Department and Central District Health partnered to provide a Child Safety Seat Program. Two firefighters received Certification in Public Education at the National Fire Academy in September of2002. A partnership with Meridian School District will enable the Department to relocate a manufactured facility providing a Fire Safe House for this community's children by the end of2003. 12. To reduce by 5 the community's number of intentionally set fires by 10-1- 02. Status: Achieved in 2002. Meridian Fire Departmenfs structure, vehicle, and grass fires that were intentionally set, were down by 7 calls, however this will be a year-to-year achievement. We have 3 firefighters who have been certified in the Juvenile Fire Starter's Program. The Department has joined with the surrounding agencies to form the Ada County Arson Task Force. 13, To increase by 1000/0, the department's ability to provide a realistic yet controlled training for emergency scene operations. Status: Achieved. A committee was formed in 2002 to determine fire station placement. Also in 2002, land was located for future fire stations. Alternative station funding sources will be considered in 2003. IFY 2002-2003 STRATEGIC INITIATIVESI Funding Mechanism 1. Develop and submit an alternative funding proposal detailing mechanisms that may be used to support department growth to meet community demand. This will review prospective funding options for the facilities, equipment, and personnel required to keep pace with community growth. Status: A proposed fee schedule for the processing and inspection of new development has been placed in front of Council and the development community. 7 Meridian Fire Department Annual Variance Report FY 2002 Facilities 1. Based on current population and its distribution, a third fire station is now required, and a fourth will be needed within three years. By mid-2003, have on-line a third station - estimated cost: $1.3 million (without land); additional dedicated FTEs estimated at 10, at an additional annual cost of $715,000; additional annual non-personnel operating cost estimated at $60,000, not including initial and occasional equipment replacement/upgrades. Status: A third station will be constructed the spring of2003. 2. Add a fire inspector to keep up with the anticipated growth of the service area in the budget year 2002 at a cost of $ 71,400. Provide a vehicle for the inspector at a cost of $30,000. Status: This may be budgeted for in the future. 3. Add a fourth station when required by population and distribution of population, predicted to be needed by 2005, with an estimated cost of $1.3 million (without land); additional dedicated FTEs estimated at 10, at an additional annual cost of $720,000; additional annual non-personnel operating cost estimated at $65,000, not including initial and occasional equipment replacement/upgrades. Status: These will need to be budgeted for and constructed in the year 200512006 to be located on the south side ofI-84. 4. Add a training tower with burn room capabilities and sufficient property to allow for realistic training. Approximate cost of facility without land is $330,000. The land would be approximately $200,000. Status: This should be budgeted and constructed in the near future. 8 Meridian Fire Department Annual Variance Report FY 2002 Maior EQuipment - 1. Add three engines to coincide with two new fire stations, purchasing as stations come on-line; estimated cost - $300,000 per unit, with another $75,000 in non-fixed apparatus equipment. Status: To be budgeted for in the future. 2. Purchase by 2004, at least one Brush Truck for use on grass and brush fires. Estimated cost - $50,000; investigate, gather data, analyze and prepare for bids by late 2002; seek funding through 2002 and 2003, then once approved, let bids and begin purchasing process; have on-line by 2004 or earlier. Status: This may be budgeted for in future years. 9 RECEIVED FEB 2 7 2003 STRATEGIC PLAN KEY ACTIONS February 2003 Type/Name Tier I Priorities (Complete bv 4-15-03) A. Air Quality Ordinance (DM) B. Lot Split Ordinance (WK) C. NMAP Comp Plan Amendment (BHC) D. Sign Ordinance Amendment (BHC) E. USP A Camp Plan Text Amendment F. Area ofImpact Boundary Adjust. (WK) G. RLUIP A Amendment (SS & BN) . City of Meridian City Clerk Offici!?; Status Set for 3/4 CC public hrg. Set for P&Z Commission hrg. 3/26 = 151 lug. 4 cmte mtgs held - set for 1 st hrg. Waiting for private industry councils Pre CC held; set for 1 st hrg. 2/25 = Pre CC; then set 1 st hrg. H. Variance / block length Am~ndment (DM) New 1. Fence Waivers & clean-up of setback (DM) New 1. AUP Ordinance Amendment (DM) K. Itinerant Merchant (Clerk??) Tier II Priorities (Complete by 10-15-03) L. Downtown Design Standards Ord. (all) M. Grandfather Rights Amendment (WK) N. Landscape Ordinance Amendment (SS) O. Old Town Rezone P. Enclave AZ Project Q. Parking Standards Amendment (all) R. Schedule of Use, Control Amendment S. Industrial Zone Amendment T. Neighborhood Center Area Plan 1st draft complete; set for Pre CC New Workshop held; complete draft New New New New New New New New (Camp PIan action item, 6-04) ; CITY OF MERIDIA~T BUDGET DEVELOPMENT MANUAL For FISCAL YEAR 2004 RECEIVED FEB 2 7 2003 City of Meridhm. City Clerk Office BUDGET MISSION "The mission of the budget is to help decision-makers make informed choices about the provision of services and capital assets and to promote stakeholder participations in the process." The National Advisory Council on State and Local Budgeting Framework for Improved State and Local Government Budgeting. THE BUDGET DEVELOPMENT PROCESS The budget is a plan that tells how the city will use limited financial resources to best provide for the needs of its citizens. The final plan is the responsibility of the City Council and the Mayor based on the recommendations of the individual departments within the city. The budget should be a document that can be used to inform and educate the public and elected officials about the city's structure, achievements, challenges, and direction. A budget document should ideally be a policy document, an operations guide, a financial plan, and a communication device. The City of Meridian uses program based budgeting. A program is a broad category of similar services (WHAT) for an identifiable group (WHO) and for a specific purpose (WHY). A program has specified goals and objectives. The first step in the budget process is to identify the needs or problems that make the program necessary. Once the program need has been identified and the program goal established the program must be evaluated. This requires systematic review to determine if the program is meeting its goals or moving in the right direction. From this evaluation financial needs can be identified and financial expenditures tied to results. DEPARTMENT DETAIL The Department Detail contains budget information for each of the City's departments, funds, and programs. FOffilat and presentation of department information must be consistent across all departments for readability and comparability. The following information will be prepared for each department and rolled together for a citywide presentation. Excel fOffilS will be given to departments to use for all required financial information. FORMS SHOULD NOT BE CHANGED AND CELLS WILL BE LOCKED. ROUND ALL NUMBERS UP TO THE NEAREST HUNDRED. Completed forms should be e-mailed to Finance at cunningr(iV,ci.meridian.us for compilation into the city-wide budget request document. Section A Section B Section C Section D Section E Section F Section G Section H Section I Graphs Organization Chart Financial Information / Department Summary Percentage of City Budget Source of Funding Division Staffing Division Vehicles Division Expenditures FY2002 Audit Report of Budget versus Actual Budget Dollars at Work Department Highlight's for FY2003 Department FY2004 Decision Enhancement Requests in Priority Order Department FY2004 Maintenance of Current Operations Department Replacement Capital Department Cost of Employee Compensation Budget Base Inflation Non-standard Adjustments Line item Reallocation Form FY2004 Revenue Projections Anticipated Revenue Changes FY2003 Capital Project Carry Forwards Updated Capital Improvement Plan Individual departments must provide those items in red. The Budget calendar can be found in Attachment A A - GRAPHS The Finance Department will prepare and graph items of financial importance for all departments. This information will be disseminated to department heads and included in the budget request submitted to the city council and Mayor. 2 j". B - ORGANIZATION CHA~__ Departments should submit their organization charts in electronic format to Finance at cunningr@ci.meridian.us. Organization charts may be in Word or Excel. Positions should be listed by title only, not incumbent name. Ifpositions are the same they may be listed once with a parenth~sis around the number of full time equivalents. For example Patrol Officers (10) The organization chart will be included in the FY2004 final budget documents prepared for public presentation. C - FINANCIAL INFORMA TION Percentage of City Budget Source of Funding Division Staffing Division Vehicles Division Expenditures FY2002 Audit Report of Budget versus Actual The Financial Information will be included in the FY2004 final budget documents prepared for public presentation. D - BUDGET DOLLARS AT WORK Department highlight's for FY2003 - Prepare a summary listing of your department's accomplishments for the year and provide a description of each division. This will be to share with the public as well as your elected officials. See Attachment B for an example. These are items you will want to highlight during your budget presentation. E - BUDGET ENHANCEMENT DECISION UNIT A major component ofthe budget process is the department budget enhancement decision unit. Budget enhancements identify an opportunity or problem, a course of action to address the problem, and the financial impact of the course of action. A request for additional personnel, operating expense, or capital outlay to perform a new service, solve a problem, or provide the same service to an increased population requires a budget enhancement request. The budget enhancements will tie to the strategic plan. Departments will demonstrate what issue or challenge, long-term program goal, and measurable objective from their strategic plan the budget enhancement will address. Department enhancement requests must be listed in priority orderfrom highest to lowest. This ranking will enable the Mayor and City Council to determine the importance of each enhancement to your department. Enhancement decision units should not be wish lists but realistic road maps to meet department goals. 3 GRANTS REQUIRE Dr0lSION UNITS 1. COMPLETING FORM E100 - BUDGET ENHANCEMENT REQUEST See Attachment C A - Descriptive Title The title should be specific and give a concise description of the objective of the request. For example "Mill and Drill to Allow In-House Fabrication" rather than "equipment". B - Evaluation Questions Answers to these questions are critical! This is the opportunity to present the why, what, and where of the request and tie it to the adopted strategic plans. The Council and Mayor must be able to clearly understand what is being asked for, why it is needed, and what will be accomplished with the funds if they are appropriated. Answers should be CLEAR and CONCISE. Ask someone else to proofread the request to see if they understand it. 1. Describe the strategic plan issue, challenge, or opportunity that will be addressed by this enhancement. 2. List any long-term program goals and annual measurable objectives that will addressed through this request. 3. What are the expected results if this enhancement is approved? What are the consequences of not approving this enhancement? 4. Describe the proposed method of financing this request; include the fund (s), and any expected revenues or funding sources outside the City. 2. PERSONNEL COSTS FORM E200 If the department is requesting a new position that did not have an established job description and salary range the position description must be reviewed by Human Resources and a salary range established prior to submission of the budget enhancement request. Include the new job description with the enhancement request. This form is the second page ofElOO Enhancement decision unit form. See Attachment D It is to be used to calculate the cost of the position you are requesting: salary and all attendant benefits. New positions will be requested at midpoint of the FY2003 salary range. This does not mean that they will necessarily be filled at midpoint. Salary ranges are available from the Human Resources Department. If you have a position that has been vacant for 24 consecutive months the position will be automatically deleted and will have to be requested again through a budget enhancement request. The Personnel Benefits Calculation Worksheet (E200) will calculate the cost of the salary and all the benefits for the number of months of the fiscal year the position will be filled. Departments can just input salary code and a workers compensation code. 4 Finance has updatyC1 ~he FY2004 workers compensation rat~c <~ceived from the State Insurance Fund anl....1ou'll find these rates on the E200 form: Forward the number of positions that you are requesting to the ElOO. THE NUMBER OF FULL TIME EQUIVALENTS IS APPROPRIATED. ADDING FULL TIME EQUIVALENTS DURING THE YEAR REQUIRES OPENING THE BUDGET AND FOLLOWING THE BUDGET AMENDMENT PROCESS. Other Personnel Costs: Training Supplies Clothing Cell Phone Desk Phone Furniture Computer to include software and installation Vehicle Gas, maintenance and repairs for vehicles or other equipment Include all operating and capital outlay costs that will result if the position is hired. 3. OPERATING EXPENDITURES This section details any operating expenses requested including costs associated with personnel listed above. It is crucial that costs be as accurate as possible, not estimates or guesses. Get bids and written estimates from vendors. Departments are encouraged to use the state contracts. The work of bidding has been completed and the prices reflect the economy of scale purchasing power of the state. Include back-up documentation with the request. Back-up documentation will be included in the budget request book given to council and will give your request substance and validity. Remember that the actual expenditure will occur five months from the time the request is submitted. Include ALL costs, for example if a software package or upgrade is requested is sure to include the cost of having it installed. 4. CAPITAL OUTLAY This section details any capital outlay expenses requested including costs associated with personnel listed above. Once again it is important that requested expenditures be well documented and accurate. ALL costs must be included such as freight, installation, and title fees. ALL associated operating fees must also be considered such as additional fuel and maintenance costs, utility costs, or service contracts. F - MAINTENANCE OF CURRENT OPERATIONS Maintenance of current operations refers to those expenditures necessary to continue operating at the same level. They include: The Base Budget Non-Standard Adjustments Line Item Reallocation Cost of Employee Compensation Inflation Replacement Capital Outlay 5 f ( 1. The Base Budget' The base budget is the FY2003 appropriated budget adjusted for annualizations of items partially funded and with one-time expenditures removed. The base budget will be prepared by the Finance Department and reviewed with each department. 2. Non-Standard Adjustments Form G400 Non-standard adjustments are adjustments made to the base for cost increases, which are outside the control of the department and must be absorbed to remain the same. Non-standard adjustments must be items that will not be resolved by the annual base budget inflation increase. Most increases to the base budget must be presented as enhancement decision units. See Attachment E Examples of non-standard adjustments An increase in a long-term contract rate such as a lease or a legal services contract An increase in a union contract 3. Line Item Re-Allocation Form G500 This form is used for departments to re-allocate funds from one line item or one division to another. See Attachment F 4. Cost of Employee Compensation Form The Finance Department will provide each department with a list ofFY2003 employees and their appropriated salaries. Prior to distribution to the departments the list will be reviewed by the Human Resources Department for completeness. IT IS THE RESPONSIBILiTY OF EACH DEPARTMENT TO REViEW THEIR OWN LiST FOR COMPLETENESS. FINANCE MUST BE NOTiFIED OF ERRORS OR OMMiSiONS BY MA Y 30, 2003. Human Resources will provide Finance with the FY2004 recommended Cost of Living Increase and the recommended FY2004 merit increase schedule by April 30, 2003. The Human Resources Manager will make an independent presentation to the city council on the recommendations prior to May 31,2003. 5. Inflation The Finance Department will recommend an across the board inflationary increase to be applied to the budget base. Inflation will be presented to the council with the budget. 6. Replacement Capital Outlay Form G100 This form is used to request replacement of existing capital items that are worn out or obsolete. See Attachment G Assets will only be replaced if they are in poor condition. Asset requests must be supported by city asset inventory. Finance will provide departments with a fixed asset inventory as 1/31/03. IT IS EACH DEPARTMENT'S RESPONSIBILITY TO ENSURE THAT THE INVENTORY IS CORRECT. FINANCE MUST BE INFORMED WHEN IT IS NECESSARY TO DELETE, TRANSFER, OR ADD AN ASSET. 6 Use the form to lisr"'~rtinent information about the asset to y--.eplaced and to describe the requested rephk._~nent asset. . For the old asset provide: Asset Tag Number - Asset Description - Date of Original Purchase - Condition of Old Asset - Mileage as March 30, 2003 for vehicles, Hours as of March 30,' 2003 for equipment ~ Notes = Additional information about the asset that may assist in the decision to replace it. Go down to next line, for new asset provide: Description of new asset requested - Proposed Cost for Replacement - Notes = Additional information about the asset that may assist in the decision to purchase it. See Attachment G 7. Replacement Computer Request Form G200 This form is used to request replacement of existing computer hardware, software or miscellaneous electronic equipment that would be purchased by the IT Coordinator for your department. See Attachment H To ease this process the IT Coordinator has made the following recommendations: Software: Upgrade the operating system of all workstations running Windows 95, 98 and ME to Windows XP. (this will standardize the City to Windows 2000 and Windows XP operating systems) Upgrade all servers rulU1ing Windows NT Server to Windows 2000 Server. Hardware: Replace all computer systems that are older than a Pentium II 400 MHZ processor. If the hardware recommended standard is not sufficient to run your software programs please provide the recommended system requirements suggested by the Software Vendor. To bring uniformity to the City's various networks the IT Coordinator has established recommended Standards and actual costs for various hardware and software. To request computer equipment for a new enhancement refer to the Attachment K for budgeted costs. G - REVENUE PROJECTIONS AND REVENUE CHANGES The Finance Department will prepare the FY2004 revenue forecast for all funds for release in April of 2003. The forecast will include a five-year history and a three-year forecast. Key indicators will be provided to the Finance Department March 15th of each year as follow: Public Works- . Two year projection for commercial and residential building permits . Water and Sewer sales projection for next two years based on projected usage . Water and Sewer assessment fee projection for next two years 7 1. Revenue ChangeS Form 8100 Departments should use the revenue form to notify the Finance Department of any expected decrease or increase to revenue for FY2004. Forms must be to Finance Department by March 15th, 2003. Examples of changes would be: Recreation Revenue Grant Revenue Changes in Fee Structure THIS FORM IS VERY IMPORTANT APPROPRIATIONS WILL BE MADE BASED ON EXPECTED REVENUE. IF A DEPARTMENT INCREASES A FEE AND DOES NOT NOTIFY THE FINANCE DEPARTMENT OF ADDITIONAL ANTICIPATED REVENUE THE DEPARTMENT WILL NOT HA VE THE APPROPRIATION TO SPEND THE ADDITIONAL REVENUE. IF YOU PLAN TO USE A SPECIFIC REVENUE FOR A SPECIFIC PURPOSE OR PROJECT IT MUST BE IN YOUR ENCHANCEMENT DECISION UNIT AND MUST BE APPROPRIA TED. FOR EXAMPLE: THE USE OF RECYCLING MONEY TO PURCHASE RECYCLED PLA YGROUND EQUIPMENT See Attachment I H - CARRYFORWARD FOR CAPITAL PROJECTS FORM 1100 This form is for capital construction projects appropriated in FY2003 that will not be completed before 9/30/03. This form is due to Finance July 31st, 2003. Departments should as accurate as possible. If the amount is incorrect the budget will have to be re- opened in FY2004. See Attachment J 1- FY2003 BUDGET AMENDMENTS Finance is tracking potential FY2003 budget amendments. Every effort should be made to avoid re-opening the budget for an amendment. Departments will need to provide back up and appear before the city council to justify budget amendments. 8 ATTACHMENT A BUDGET CALENDAR Fiscal Year 2004 CITY OF MERIDIAN DATE ITEM 2/27/2003 Instruction packet due to Departments from Finance 3/14/2003 Job Descriptions for proposed new positions due to HR from Departments 3/14/2003 H100 FORM - Revenue Enhancements due to Finance from Departments 3/30/2003 Salary range for Job Descriptions due to Departments from HR 4/14/2003 E100 FORMS - Enhancements due to Finance from Departments 4/14/2003 G100, G200, G400, G500 FORMS due to Finance from Departments 4/30/2003 COLA & Merit increases due to Finance from HR 5/112003 Revenue Manual Completed and Due to Mayor and Council 5/1/2003 Payroll - Base Personnel Budget Due 5/15/2003 Department 6 Year Capital Improvement Plans Due to Finance 5/15/2003 Enhancements and Capital Replacement Requests Due to Mayor from Finance 5/31/2003 COLA & Merit increases presentation due to Council by HR 6/612003 Prioritized List of Enhancements Due from Mayor to Finance 6/30/2003 Budget Draft Due to Mayor and Council 7/17/2003 Department Budget Presentations to Mayor and Council 7/18/2003 Council Budget Setting Workshop 7/31/2003 1100 FORM - Carry forward Amount for Capital Projects Due to Finance 8/12/2003 Budget Public Hearing 8/512002 Last day for County Clerk to give City current operating roll. (sec#63-1312 Idaho) City Clerk to Provide Dates for the Following Last Day for Council to Adopt Tentative Budget Publish notice for 8-17 & 8-24 Last Day for Cny Council to Adopt Tentative Budget and Amendments to Current Budget Approve Budget Ordinance 9/9/2002 Last day to certify tax levy to county commissioners. (sec#50-1007) (no later than 2nd Monday in September SEC 63~803(3) Idaho Code 9/30/2002 Last day to pUblish annual appropriation ordinance for the city's Fiscal Year (sec#50-1003) 10/1/2003 Beginning of new Fiscal Year 2/26/2003 attachments to manual A Attachment B Fire and Life Safety Services Budget Dollars at Work 44 Fire Stations 90,000 Emergency Responses 6 emergency responses per day per fire station 1,500 Weedlbrush inspections 500 Metro Arson Strike Team investigations 250 Hazardous Material and Environmental Response Team investigations 18,000,000 beach and waterway users 11,000 persons requiring emergency services at beaches and waterways Departments Fire and Hazard Prevention This program provides technical services, inspection, and code enforcement activities. Specific tasks include fire code enforcement, such as annual inspections of high-rise occupancies: permit issuance: coordination of weed/brush inspections and control of hazardous materials processes. The Brush Management/Weed Abatement Section administers annual weed abatement and brush management programs by conducting on-site inspections and education the public regarding weed abatement and canyon fire safety. Emergency Services This program provides essential fire suppression and emergency services by conducting fire fighting operations: analyzing and investigating fire incidents: acting as first responder; providing limited transport for emergency medical incidents: and providing emergency rescue services. Additionally, this program's responsibilities include safe explosives disarmament and removal and response to City and countywide hazardous materials incidents. Education and Training This program is responsible for training and educating personnel to perform assigned duties in a safe and efficient manner. Major activated include in-service training, Basic Fire Academy, Driver Training Program, supervisor and leadership training and maintenance of the Regional Public Safety Training Institute. The Education and Training program in conjunction with the City Police Department, the County Sheriff s Department and City Community College District is developing 24 acres of the former Naval training Center property into a Regional Public Safety Training Institute. 2/26/2003 attachments to manual B .... Q,l C) "C ::l l:C 'l:t o o ~ u. .;.::'11: s::- Ql CII E Ql t::s. CO Ql %0::: o U Eo-< Z ~ ~ == U < Eo-< Eo-< < z <( c i:2 w ~ ~ o >- I- o -0 ID <I> <I> ~ -0 -0 m tD .D o~ m :5 ~ 'c ?:-::1 lilt:: m 0 m a. Ql a. u 0 ~ 0 ~~ m t: Ql ID Ol= ~~ e ai - ::1 tlI ~ Ql .- m t: :).Sl! 'tIa. l:: 02 III Ol tn2i ~ ~ tD oli5E IXltD~ )(~~ ~~-E 'tI(:jID l:: <I> <I> :1~;S tlI...:~ "C_ Ql c: III ::1 o 0 e~ Q.. 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I'tl g .2 i!: 0.... 0 ~~~ ... lQ U ~ 0 0:::$ ~ c: <ll >- ~O u.rJ) ~ ... o Ill.... o Cl~ N'C >- ;:l u.al $$$~~~~~~~$$$$~~~~~$$$~$ ~ ro ::;l c ro E .9 IJ) 1: Q) E .J:: () .8 1ii c: ....9 tile. .~ '13 lJ.. g) C (") o o C\l -- (0 C\l -- C\l CI) ...J <( l- e I- .... III (,)'0 ~8 FY2004 Computer Software and Hr -'are Costs ATTAClfr.:NT K Current Fiscal... ",efr Recommended Budgeted MICROSOFT MEDIA COST $23 Cost Amount Windows XP Pro License $ 145.00 $ 160.00 Office XP Standard License $ 290.00 $ 310.00 Office XP Pro License $ 350.00 $ 370.00 Windows 2000 Server License $ 515.00 $ 550.00 Windows 2000 CAL(Client Access License - 1 required for each user accessing the server) $ 22.00 $ 30.00 Exchange 2000 Server $ 500.00 $ 530.00 Exchange CAL $ 50.00 $ 60,00 Norton Antivirus $ 35.00 $ 40.00 Express Metrix $ 37,00 $ 40.00 PowerQuest Deploy Center(Machine Imaging Software) $ 15.58 $ 20,00 MAINTENANCElUpgrade Protection Costs Norton Antivirus(Per Seat) $ 7.00 $ 8.00 Express Metrix(Per Seat) $ 7,00 $ 8.00 Veritas Back-up Exec (Per Server) Back-Up Exec Server Edition $ 86.00 $ 100.00 Exchange Agent $ 86.00 $ 100.00 Remote Agent NT (Required for Each additional Server) $ 27.00 $ 30.00 SQL Server Agent $ 86.00 $ 100,00 Red Hat Linux -Update Service $ 60.00 $ 70.00 Hardware Costs Workstation Workstation (29hz, 256 MB DDR memory, 20 GB HD, Win XP Pro, Office XP Pro, Gigabit Ethernet) $1,080 $ 1,140.00 Monitor (17 inch) $ 120.00 $ 130.00 Windows CAL $ 21,80 $ 30.00 Exchange CAL $ 50,00 $ 60,00 Norton Antivirus $ 35.00 $ 40,00 Express Metrix $ 37.00 $ 40.00 PowerQuest Deploy Center $ 25.00 $ 30.00 $1 ,369 :$ 1 ,4 70-:-0-0 Workstation (2 ghz, 256 MB DDR memory, 20 GB HD, Office XP Small Business, Win XP Pro, Gigabit Ethernet) $881 $ 930.00 Monitor (17 inch) $ 120.00 $ 130.00 Windows CAL $ 21.80 $ 30.00 Exchange CAL $ 50.00 $ 60.00 Norton Antivirus $ 35,00 $ 40.00 Express Metrix $ 37.00 $ 40,00 PowerQuest Deploy Center $ 25.00 $ 30.00 $1,170 :ji 1,260.00 (Windows CAL, Exchange CAL, Norton Antivirus and Express Metrix not required for Replacement Capital Outlay) ($144) ($170) Notebook Notebook(2 ghz, 256 MB DDR memory, 20 GB HD, Win XP Pro, Office XP Pro, Docking Station and Carrying Case) $ 2,000.00 $ 2,100.00 Monitor (17 inch) $ 120,00 $ 130.00 Windows CAL $ 21.80 $ 30,00 Exchange CAL $ 50.00 $ 60,00 Norton Antivirus $ 35.00 $ 40.00 Express Metrix $ 37.00 $ 40.00 PowerQuest Deploy Center $ 25.00 $ 30.00 $2,289 :$ 2,430.00 Server (Dual 2 ghzXEON Processor, 1 GB DDR RAM, three. 36 GB HD(RAID 5), Win 2000 Server with 5 CALS) $ 4,800.00 $ 5,040.00 External 20/40 DDS4 Tape BaCkup $ 950.00 $ 1,000.00 Veritas Back-up Exec Windows Server $ 600.00 $ 630.00 Monitor (15 inch) $ 80.00 $ 90.00 $ 6,430.00 :ji 6,760.00 Switch 3Com Superslack 11I10/100 3300 24Ports $750 $ 790.00 Matrix Cable (connects two 3 com stackable Switches) $ 100.00 $ 110.00 PDA Dell AXIM (400MHZ, 64MB Ram, Microsoft Pocket PC)w/leather carrying case $350 $350 2/26/2003 attachments to manual K G( ~em r~~~f Pickup ( .... ** TX CONF I f';:, .., fl ON REPORT ** AS OF FEE 25 '0322;:;;'0 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE M!WSEC PGS CMDlI STATUS 16 02/2~ 22:39 3810160 EC--S 130'36" 0131 233 OK 17 02/25 22:40 PUBLIC WORKS UF--S 00'16" 001 233 OK 18 02/25 22'41 12084664405 EC--S \30' 26" 1301 233 OK 19 \32/25 22:42 8841159 EC--S 00' 25" 001 233 OK 21 02/25 22: 46 2008840744 EC--S 00'25" 001 233 OK 22 02/25 22:47 2088467366 EC--S 00'25" 001 233 OK 23 02/25 22:48 8985501 EC--S 130'25" 001 233 OK 24 132/25 22: 48 Ll BRARY EC--S 01)'30" 001 233 OK 25 132/25 22:513 2008886854 EC--S 013'26" 0131 233 OK 26 1)2/25 22: 51) 8950390 EC--S 00'24" 0131 233 OK 27 132/25 22:51 208 387 6393 EC--S 130'26" 001 233 OK 28 02/25 22:52 CHERRY LANE EC--S 00'3\3" 13131 233 OK 29 132/25 22:53 POST OFF1CE EC--S 00'36" 1301 233 OK 30 02/25 22:55 IDAHO ATHLETIc C EC--S 1313'30" 13131 233 OK 31 02/25 22:56 208 888 6700 EC--S 1313'25" 001 233 OK f/1.edS e IO! J -In- f?~c rf/Oh.k - ~k:...r MAYOR Roben O. Come "r.: ~,' ~p /C'TYOF Et),_.. . . '01/LenditfJi -~~ "\ ~~ ,IDAHO ,.! ~ LEO"'L DEP...RTMENT (208) 288,2400 . 1'0' 288-2501 PARKS $< RECREATION (208 888,3579 . Po< 8'8,5501 PUBLIC WORKS 002) 89B.55OO ."". 887.12" BUILDING OEPARTMENT (208) 887,2211 . F,. 8S7.12n PLANNING AND ZONING (2081884.5533' FlU BBa.6BS~ CITY COUNCIL MSMBERS T~>'lImy dcWccrd WllIiom L, M. Nory Clmic McCJlldle.ls Keith Bird NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am, The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation, The public is welcome to attend, DATED this 25th day of February, 2003. Meridian City Council Special Meelill9 I Worll.shOp - February 27, 2003 All materials presented at public meetings shall become property of the City of Meridian. A.nyone destTing accommotlalion for disabilities related 10 documents and I or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hour.; prior 10 the public meeting, 33 EAST IDAHO. MERIDIAN. IDAHO 83642 (:l(lt) SSS,A4J3. Fo.x (205) S87--48lJ ' City Clerk Ot)ice F:tl( (205) 885.4218 . Hum.n Rcs~"r~.s F~. (208) SS~.S72~ Pltosl Pos\-- for- PUb\IC tJu-O'<:.e r1\lWl\U' .\1.,1, CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25f 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda; 3. Consent Agenda: A. Approve minutes of February 4. 2003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: c. .,1-." Findings of Fact and Conclusions of Law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: D. Finance Report: ,4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: 2. Appointment of Parks and Recreation Commissioner: 5. (Items Moved from Consent Agenda) Meridian City Council Agenda - February 25, 2003 Page I of3 AJI materials presented at public meetings shall become property of the City of Meridian, Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ,6: Ordinance No. AZ 02-026 Request for annexation and zoning of 35.94 acres from RUT to R-8 zones for proposed' Burnev Glen Subdivision by Properties West, Inc, - east of North Meridian Road and north of East Ustick Road: 7. FP 03-005 Request for Final Plat approval of 78 building lots and 9 other lots on 30.17 acres in a R-4 zone for Lochsa Falls Subdivision No.1 by Brahma, LLC. - northwest corner of North Linder Road and East McMillan Road: 8. FP 03-006 Request for Final Plat approval of 49 building Jots and 2 other lots on 11.22 acres in a R-4 zone for Lochsa Falls Subdivision No.2 by Brahma, LLC. - northwest corner of North Linder Road and East McMillan Road: 9. FP 03-007 Request for Final Plat approval of 67 building lots and 5 other lots on 22,31 acres in a R-4 zone for Lochsa Falls Subdivision No.3 by Brahma, LLC - northwest corner of North Linder Road and East McMillan Road: 10. FP 03-008 Request for Final Plat approval of 54 building lots and 7 other lots on 15.52 acres in a R-4 zone for Havasu Creek Subdivision No. 1 by Havasu Creek, L L C - west of Locust Grove Road and south of McMillan Road: 11. Continued Public Hearing from February 18, 2003: PP 02-028 Request for Preliminary Plat approval of 7 building lots and 1 other lot on 12.081 acres in an I-L zone for Gemtone Center Subdivision No.5 (formerly known as No.4) by Thomas T. Wright - west of North Eagle Road and west of East Pine Avenue: 12. Continued Public Hearing from February 11, 2003: AZ 02-028 Request for annexation and zoning of 81,54 acres from RUT to R-8 and L- a zones for proposed Cedar SprinQs North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: 13. Continued Public Hearing from February 11, 2003: PP 02-027 Request for Preliminary Plat approval of 197 building lots and 33 other fots on 81.54 acres in proposed R-8 and L-Q zones for proposed Cedar SprinQs North Subdivision by Howell-Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: 14. Continued Public Hearing from February 11, 2003: VAR 03-003 Request for a Variance to allow blocks 7, 9, and 13 to exceed 1,000 foot Meridian City Council Agenda - February 25, 2003 Page 2 of3 AJI nurlerials presented at public meetings shall become property of the City of Meridian, Anyone desiring accommodation for disabilities related to documen1s and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. maximum block length for Cedar SprinQs North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: 15. Public Hearing: RZ 03-002 Request for a Rezone of 3.66 acres from L- a to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc, for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and SW th Avenue: 16. Public Hearing: PP 02-029 Request for Preliminary Plat approval of 19 building lots and 2 other lots on 3.66 acres in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: 17. Public Hearing: CUP 02-045 Request for a Conditional Use Permit for a Planned Unit Development for 19 single-family attached units in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest th Avenue: 18. Public Hearing: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed Watersonq Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder.Road and West Ustick Road: 19. Public Hearing: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersonq Estates by.. Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Meridian City Council Agenda - February 25, 2003 Page 3 oD All materials presented at public meetings shall become property of the City of Meridian, Anyone desiring acconunodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. ** TX CONFIRMATION REPORT ** AS OF FEB 2S '03 22~12 PAGE,01 CITY OF MERfD1AN 30 31 32 DATE TIME TO/FROM 02/25 22:08 PUBLIC WORKS 02/25 22:09 12084664405 02/25 22:11 8841159 CMDl:l STATUS 229 OK 229 OK 229 OK MODE UF--S EC--S EC--S MIN/SEC PGS 00'51" 003 01'05" 003 01'04" 003 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: ;< Tammy de Weerd -L Bifl Nary ----x- Cherie McCandlass X Keith Bird - -L Mayor Robert Corrie- 2. Adoption of the Agenda: ~rt".e.-. 3. Consent Agenda: A. Approve minutes of February 4. 200..3 City Council Regular Meeting: O/fJ7roV'<- S. Findings of Fact and Conclusions of Law for Approval: CUP 02.046 Request for a Conditional Use Permit for a bus facility in an l-L zone for Joint School District No.2 by Joint School District No. 2 - 2170 West Franklin Road; ap (IV p~ C. Findings of Fact and Conclusions of Law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District No.2 - 2170 West Franklin Road: d/fprov-<... O. Finance Report: tVJPfJ roV\.0 4. Department Reports: A. Mayor's Office: 1. ba9 .d'mh.f} Appointment of Parks and Recreation Director: ap~V'<...-- 2. Appointment of Parks and Recreation Commissioner: de-Iaz:; 5. (Items Moved from Consent Agenda) Mh e...- M<ridim C'lY COWJcil Agenda - Febnwy 25, Z003 Pege I of 3 All D\ll1<finID pmOlltod at ~~blic mettinp dlllJll=omo P'Ol>aty oftJu: City of Meridian. AlIYOlle deliring llOeoll\lllodattOll. for diaabjlitil:ll rola1oc1lo docum4fll3 and/or he4ring:o plGU~ <:.o/l'lAcl1l16 City CleIlc's OffiCi! at 8884433llt least 48 hOUl1l prior 10 tho public lnlletint. f/letlJ e j/ol/- -;/v7-7.. I/~c /tfor:c.e /~k-I ( . MAYOR Robert D. Corrie . :~ ...,~!?::'t; ,10.\-', ~t c% CITY OF I.:iil. '\". , erldl;n~'~; .~.~\ IDAHO ~ A f 1-~ b CITY COUNCIL MEMBERS Tammy deWeerd William L. M. Nary Cherie McCandless Keith Bird v 0{ I :i;lNtl . ,1903 LEGAL DEPARTMENT (208) 288-2499 . Fax 288-250 I PARKS & RECREATION (208 888-3579 . Fax 898-550 I PUBLIC WORKS (208) 898-5500 .Fax 887-1297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING AND ZONING (208) 884-5533 . Fax 888-6854 NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am. The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation, The public is welcome to attend. ~~ WILLIAM G. BERG, \\\\\\111 n::;/J!. \\\\ F M' "" ,,-.' ~ 0 J4:.R!/) 11// ,,:,,\, ~""".~ 'l , , 1. ~ ~ (j Of.POfiA,., "t- ~ :: ~G I~"" ~ ~ "" <:> ~ - - DATED this 25th day of February, 2003. Meridian City Council Special Meeting I Workshop - February 27. 2003 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and I or hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 33 EAST IDAHO · MERIDIAN, IDAHO 83642 (2118) 888-4433 . Fax (208) 887-4813 . City Clerk Oftice Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 r I-t'df e t"OJ j- MAYOR Robert D. Corrie -jv7-; ..I/~t'C /lfOf7c.e _'"Cl~' ~1~~.", /io\'-' $1: cMe;;d,:;-:; \ IDAHO / -;~ / v ~ ~ ,1903 / ~k-/ ( CITY COUNCIL MEMBERS Tammy deWeerd William L, M. Nary Cherie McCandless Keith Bird LEGAL DEPARTMENT (208) 288-2499 . Fall 288.250 I PARKS & RECREATION (208 888-3579 . Fall 898-550 I PUBLIC WORKS (208) 898-5500 'Fall 887-1297 BUILDING DEPARTMENT (208) 887-2211 . Fa;( 887-1297 PLANNING AND ZONING (208) 884-5533 . Fall 888-6854 NOTICE OF SPECIAL MEETING I WORKSHOP MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Special Workshop at SpurWing Country Club, 6800 North SpurWing Way, Meridian, Idaho, on Thursday, February 27th, 2003 at 8:00 am. The Meridian City Council will be discussing and reviewing procedures and process for strategic planning as well as missions, visions, goals, objectives, issues and actions for the City of Meridian with John Luthy of The Futures Corporation. The public is welcome to attend. ,\\\'.\!!l1l rUIt/. \\, c:: M' '/1, "~II _I O. 'cRt,.., 111/ " ~, .~J~ ,I. ... \' ~7.,/ }, CJ or.POR,<j.... '1- ~ :: i2'-G F~'" ~ ::: ~ 0 ~ ~ - DATED this 25th day of February, 2003. Meridian City Council Special Meeting I WOrkshop - February 27,2003 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and lor hearing, please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 33 EAST IDAHO. MERIDIAN, IDAHO 83642 (2'CI6) 888-4433' Fax (208) 887-48]3 . City Clerk Ortice Fax (208) 888-4218 . Human Resources Fax. (208) 884-8723 ** TX CONFIRMATION REPORT ** AS OF FEB 25 '03 10:31 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 03 02/25 10:30 9380941 MODE MIN/SEC PGS CMD~ STATUS EC--S 00'58" 003 214 OK ----------~----------------------~----~----------------------~-----------------------------~ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25~ 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd Cherie McCandless -----..: Mayor Robert Corrie- _ Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of February 4. 2.003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School District No, 2 - 2170 West Franklin Road: C. Findings of Fact and Conclusions of Law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul~de-sac length to approximately 755 feet for Joint School Qlstrict No.2 by Joint School District No. 2 - 2170 West Franklin Road: D. Finance Report: 4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: 2. Appointment of Parks and Recreation Commissioner: 5. (Items Moved from Consent Agenda) Meridian Cil)' COUII.,;l AS:<Zlda - F.tnua.y 2:1., 2003 P4go 1 of3 All roatmah ~lcd at; public meding,3Itall become properly of!.bc City ofMeridWL ADyonc dtoirin& lU:commodatian tOr: diubilili., ~"'lalID doOlltnl'lXla lJJldIor lIeWp plcu. coatnct!he City Clerk's Offic. at 88S4433 IItJeaBl48 houro prior 10 lhc public -mg. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25,2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: x: Tammy de Weerd X )( Cherie McCandless X )( Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Clj?JlrDVR- 3. Consent Agenda: A. Approve minutes of February 4. 2003 City Council Regular Meeting: ClfpoV'G. B. Findings of Fact and Conclusions of Law for Approval: CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: alJfJVt?Vte-- C. Findings of Fact and Conclusions of Law for Approvak V AR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District No. 2 - 2170 West Franklin Road: tUrjJYOv..e..- D. Finance Report: tVf" r<9V~ 4. Department Reports: A. Mayor's Office: ~k9 d-{rOhfj Appointment of Parks and Recreation Director: aP)?7"OV'<-- 1. 2. Appointment of Parks and Recreation Commissioner: de.../tlfJ 5. (Items Moved from Consent Agenda) fu7h €.-- Meridian City Council Agenda - February 25, 2003 Page I of 3 All materials presented at public meetings shall become property of the City of Meridian, Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. ( 6. Ordinance No. tJ J -I cf) I ( AZ 02-026 Request for annexation and zoning of 35.94 acres from RUT to R-8 zones for proposed, Burney Glen Subdivision by Properties West, Inc. - east of North Meridian Road and north of East Ustick Road: ~V'..e- 7. FP 03w005 Request for Final Plat approval of 78 building lots and 9 other lots on 30,17 acres in a R-4 zone for Lochsa Falls Subdivision No.1 by Brahma, L.L.C. - northwest corner of North Linder Road and East McMillan Road: ~f'jJYO vb 8. FP 03-006 Request for Final Plat approval of 49 building lots and 2 other lots on 11.22 acres in a R-4 zone for Lochsa Falls Subdivision No.2 by Brahma, L.L.C. - northwest corner of North Linder Road and East McMillan Road: tVj?pf) v.e... 9. FP 03-007 Request for Final Plat approval of 67 building lots and 5 other lots on 22.31 acres in a R-4 zone for Lochsa Falls Subdivision No.3 by Brahma, L. L. C - northwest corner of North Under Road and East McMillan Road: CZfl pY"o v.e.-- 10. FP 03-008 Request for Final Plat approval of 54 building lots and 7 other lots on 15.52 acres in a R-4 zone for Havasu Creek Subdivision No.1 by Havasu Creek, L. L. C - west of Locust Grove Road and south of McMillan Road: ~P7Jn7v~ 11. Continued Public Hearing from February 18, 2003: PP 02-028 Request for Preliminary Plat approval of 7 building lots and 1 other lot on 12.081 acres in an I-L zone for Gemtone Center Subdivision No.5 (formerly known as No.4) by Thomas T. Wright - west of North Eagle Road and west of East Pine Avenue: {tJn-hhvr.<. !JIll fo !?ttvtc;h 4-"-7 Zt?1J?> ht-Iy 12. Continued Public Hearing from February 11, 2003: AZ. 02-028 Request for annexation and zoning of 81.54 acres from RUT to R-8 and L- a zones for proposed Cedar Springs North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: cz.-/'fcrr/l-eJ 1-0 fYtR j?Cvt-L II F of e/f h-t- o/pr~v4...-f-, 13. Continued Public Hearing from February 11, 2003: PP 02-027 Request for Preliminary Plat approval of 197 building lots and 33 other lots on 81.54 acres in proposed R-8 and L-Q zones for proposed Cedar Springs North Subdivision by Howell-Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: p(;f-ft;vrn.e-J fo ~/?tlA.-f ///-# c(-f ~N~v~ 14. Continued Public Hearing from February 11, 2003: VAR 03-003 Request for a Variance to allow blocks 7, 9, and 13 to exceed 1,000 foot Meridian City Council Agenda - February 25, 2003 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 15. 16. 17. 18. 19. maximum block length for Cedar Sprinas North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of N-orth Meridian Road: afltryn.e~ /0 r.ept'"0-t ;:/J:t/ e/I-frh-- ~lr'rOV~ Public Hearing: RZ 03-002 Request for a Rezone of 3.66 acres from L- a to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC, - West Alden Drive, southwest corner of West Franklin Road and SW 7th Avenue: u-~-J1 fo J?Y'€?'Vt-I?.- r/~ { c I~ /in- ?~va..0 Public Heanng: PP 02-029 Request for Preliminary Plat approval of 19 building lots and 2 other lots on 3.66 acres in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest th Avenue: ~fh-r-r>.eJ f-o }lnef?~ -lit:..; el.e f;rr aj?prov~ Public Hearing: CUP 02-045 Request for a Conditional Use Permit for a Planned Unit Development for 19 single-family attached units in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest ih Avenue: ~I 4- 7tYr-f1-.e:J f-o ;;-neptvl.<- h~ -I e /e hrr 4;7 'pm~ Public Hearing: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: n. ((ih"I.-/,"n14.,-C-, pi It ~ I'h<t4c/.-. ;!-6 ~ ;Ut?:3 Public Hearing: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: ccn-vn h~ p IA- fo lY1-IVl..(;~ 2.-5'01 2&?t?J Meridian City Council Agenda - February 25, 2003 Page 3 on All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. March 14, 2003 MERIDIAN CITY COUNCIL MEETING March 18, 2003 APPLICANT ITEM NO, .3 - B REQU EST Approve minutes of February 25, 2003 City Council Regular Meeting AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS ~ M1~ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25,2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Consent Agenda: A. Approve minutes of February 4, 2003 City Council Regular Meeting: Approve B. Findings of Fact and Conclusions of Law for Approval: CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: Approve C. Findings of Fact and Conclusions of Law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District No. 2 - 2170 West Franklin Road: Approve D. Finance Report: Approve 4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: Approve Doug Strong 2. Appointment of Parks and Recreation Commissioner: Delay 5. (Items Moved from Consent Agenda) None Meridian City Council Agenda - February 25, 2003 Page 1 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact tho City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 6. Ordinance. No. 03-1011 : AZ 02-026 Request for annexation and zoning of 35.94 acres from RUT to R-8 zones for proposed Burnev Glen Subdivision by Properties West, Inc. - east of North Meridian Road and north of East Ustick Road: Approve 7. FP 03-005 Request for Final Plat approval of 78 building lots and 9 other lots on 30.17 acres in a R-4 zone for Lochsa Falls Subdivision No.1 by Brahma, LLC. - northwest corner of North Linder Road and East McMillan Road: Approve 8. FP 03-006 Request for Final Plat approval of 49 building lots and 2 other lots on 11,22 acres in a R-4 zone for Lochsa Falls Subdivision No.2 by Brahma, L.L.C. - northwest corner of North Linder Road and East McMillan Road: Approve 9. FP 03-007 Request for Final Plat approval of 67 building lots and 5 other lots on 22,31 acres in a R-4 zone for Lochsa Falls Subdivision No.3 by Brahma, L. L. C - northwest corner of North Linder Road and East McMillan Road: Approve 10. FP 03-008 Request for Final Plat approval of 54 building lots and 7 other lots on 15,52 acres in a R-4 zone for Havasu Creek Subdivision No. 1 by Havasu Creek, L L C - west of Locust Grove Road and south of McMillan Road: Approve 11. Continued Public Hearing from February 18, 2003: PP 02-028 Request for Preliminary Plat approval of 7 building lots and 1 other lot on 12.081 acres in an I-L zone for Gemtone Center Subdivision No.5 (formerly known as No.4) by Thomas T. Wright - west of North Eagle Road and west of East Pine Avenue: Continue Public Hearing to March 4,2003 Meeting 12. Continued Public Hearing from February 11, 2003: AZ 02-028 Request for annexation and zoning of 81.54 acres from RUT to R-8 and L- Q zones for proposed Cedar Sprinas North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 13. Continued Public Hearing from February 11, 2003: PP 02-027 Request for Preliminary Plat approval of 197 building lots and 33 other lots on 81.54 acres in proposed R-8 and L-Q zones for proposed Cedar Sprinas North Subdivision by Howell-Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Meridian City Council Agenda - February 25, 2003 Page 2 of 3 All materials presented at public meetings shaU become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or bearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 14. Continued Public Hearing from February 11, 2003: VAR 03-003 Request for a Variance to allow blocks 7, 9, and 13 to exceed 1,000 foot maximum block length for Cedar SprinQs North Subdivision by Howell- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 15. Public Hearing: RZ 03-002 Request for a Rezone of 3,66 acres from L- a to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC, - West Alden Drive, southwest corner of West Franklin Road and SW yth Avenue: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 16. Public Hearing: PP 02.029 Request for Preliminary Plat approval of 19 building lots and 2 other lots on 3.66 acres in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: Attorney to prepare findings of Fact and Conclusions of Law for Approval 17. Public Hearing: CUP 02.045 Request for a Conditional Use Permit for a Planned Unit Development for 19 single-family attached units in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 18. Public Hearing: AZ 02-029 Request for Annexation and Zoning of 39,92 acres from RUT to R-8 zones for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest comer of North Linder Road and West Ustick Road: Continue Public Hearing to March 25,2003 Meeting 19. Public Hearing: PP 02-030 Request for Preliminary Plat approval of 125 building lots and 15 other lots on 39.92 acres in a proposed R-8 zone for proposed Watersona Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Continue Public Hearing to March 25, 2003 Meeting Meridian City Council Agenda- February 25, 2003 Page 3 of3 All materials presented at public meetings shall become property of the City of Meridian Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council MeetinQ Februarv 25. 2003 The Regular Meeting of the Meridian City Council was called to order at 7:00 P.M., on Tuesday, February 25, 2003, by Mayor Robert Corrie. Members Present: William Nary, Tammy de Weerd, Keith Bird, and Cherie McCandless. Others Present: William Nichols, Dave McKinnon, Brad Watson, Ken Bowers, Dean Willis, and Will Berg Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: All right. I will open the Meridian City Council Regular Meeting, Tuesday, February 25, 2003, at 7:00 P.M, At this time, I'd like to have roll call attendance by the City Clerk, please. Item 2. Adoption of the Agenda: Corrie: Okay. All are present. The second item is the adoption of the agenda. Council, we have -- I think nothing has changed that I know of. Does anybody have any other changes or additions? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: No changes on the agenda, I would move that we adopt the agenda as published. McCandless: Second. Corrie: Okay, Motion been made and seconded to adopt the agenda as published. Any further discussion? Hearing none, roll call -- or, excuse me, all in favor say aye. Any opposed no? All ayes. Motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: A. Approve minutes of February 4, 2003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: CUP 02-046 Request for a Conditional Use Permit for a bus facility in Meridian City Council Meeting February 25, 2003 Page 2 of 46 an I-L zone for Joint School District No.2 by Joint School District No.2 - 2170 West Franklin Road: C. Findings of Fact and Conclusions of Law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: D. Finance Report: Corrie: The next item is the Consent Agenda. We have three items on the Consent Agenda, Bird: Mr. Mayor? Corrie: Mr. Bird, Bird: I move we approve the Consent Agenda and for the Mayor to sign and the Clerk to attest on all papers appropriately. Nary: Second. Corrie: Okay. Motion has been made and seconded. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion is approved. MOTION CARRIED: ALL AYES Item 4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: 2. Appointment of Parks and Recreation Commissioner: Corrie: The next is Department Reports. The Mayor's Office. I have two here on the agenda. I would ask that -- I'm not going to appoint the Parks and Rec Commissioners at this time. I just got them today from the Parks and Rec Commissioners themselves and I want to contact the two for next week. I will bring those two to the Council so at this time I would like to appoint to our Parks and Recreation a new Director. His name is Doug Armstrong. Doug is here with us this evening. Doug is there next to Pauline. Doug, welcome here. My recommendation to the Council is that I appoint Mr. Doug Armstrong as the parks and rec director. Questions? Okay. Meridian City Council Meeting February 25, 2003 Page 3 of 46 Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: No questions, I would move that we confirm the appointment of Doug Armstrong as Meridian city parks and recreation director. De Weerd: Second. Corrie: Okay, Motion has been made and seconded to appoint -- confirm the appointment of Douglas Armstrong as the new parks and rec director. Any further discussion? Hearing none, roll call vote. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye, Corrie: All ayes. Motion is approved. MOTION CARRIED: ALL AYES. Corrie: Doug I'd like to introduce to the Council. This is Mr. Doug Armstrong and, Doug, if you'd like to say a few words, welcome aboard, Armstrong: Thank you. Just real briefly, I'm just real excited about this opportunity and look forward to getting started. I have some things to finish up where I am, but I look forward being on the job on the 10th. Corrie: Thank you, Doug. We are looking forward to it. Doug is already hitting the ground running, he's going to have a meeting with the Park Superintendents and Rec Superintendents and get us moving right along, Thank you, Doug. Appreciate it. Welcome aboard, De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd, De Weerd: I would like to welcome you as well. It's been long awaited for, so we are anxious to get you on board and Keith is your liaison to the Parks Department, so you have a lot of excellent people to work with and when I said yea, I meant yea. Item 5. (Items Moved from Consent Agenda) Corrie: All right. Thank you. Item Number 5 is items moved from the Consent Agenda. There are none. Item 6. Ordinance No. AZ 02-026 Request for annexation and zoning of 35.94 acres from RUT to R-8 zones for Meridian City Council Meeting February 25, 2003 Page 4 of 46 proposed Burnev Glen Subdivision by Properties West, Inc. - east of North Meridian Road and north of East Ustick Road: Corrie: We will move onto Item Number 6. Ordinance Number 03-1011. Okay. This is a request for annexation and zoning of 35.94 acres from RUT to R-8 zones for proposed Burney Glen Subdivision by Properties West, Inc., east of North Meridian Road and north of East Ustick Road. At this time I would like to have the city clerk read Ordinance Number 03-1011 by title only at this time. Berg: Thank you, Mr. Mayor, Members of the Council. Ordinance Number 03-1011, an Ordinance finding that Wanda White Trust, known as Paula Giles, the owner of certain real property located on the east side of Meridian Road in Section 31, Township 4 North, Range One East, Meridian, to be known as Burney Glen Subdivision, and which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, have made a request for annexation in writing to the Council that said land be annexed to the City of Meridian and zoning designated Medium Density Residential District (R-8), and declaring that said land by proper legal description described below be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the Clerk of the City of Meridian to file a certified copy of the ordinance and the map of the areas to be annexed to the Ada County Recorder, Auditor, Treasurer, and Assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. Corrie: You have heard the reading of Ordinance Number 03-1011 by title only. Is there anyone from the audience that would like to have it read in its entirety? Hearing none, I will entertain a motion on the ordinance. McCandless: Mr. Mayor? Corrie: Mrs. McCandless, McCandless: I move that we approve Ordinance Number 03-1011, request for annexation and zoning of 35.94 acres from RUT to R-8 zones for the proposed Burney Glen Subdivision by Properties West, east of North Meridian Road and north of East Ustick Road, the Mayor to sign and the Clerk to attest, with suspension of rules. Bird: Second. Corrie: Okay. Motion has been made and seconded to approve Ordinance Number 03- 1011. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion to approve Ordinance Number 03-1011 is approved. MOTION CARRIED: ALL AYES. Meridian City Council Meeting February 25, 2003 Page 5 of 46 Item 7. FP 03-005 Request for Final Plat approval of 78 building lots and 9 other lots on 30.17 acres in a R-4 zone for Lochsa Falls Subdivision No.1 by Brahma, L.L.C. - northwest corner of North Linder Road and East McMillan Road: Item 8. FP 03-006 Request for Final Plat approval of 49 building lots and 2 other lots on 11.22 acres in a R-4 zone for Lochsa Falls Subdivision No.2 by Brahma, L.L.C. - northwest corner of North Linder Road and East McMillan Road: Item 9. FP 03-007 Request for Final Plat approval of 67 building lots and 5 other lots on 22.31 acres in a R-4 zone for Lochsa Falls Subdivision No.3 by Brahma, L.L.C - northwest corner of North Linder Road and East McMillan Road: Corrie: Item Number 7 is a request for Final Plat approval of 78 building lots and nine other lots on 30.17 acres in an R-4 zone for Lochsa Falls Subdivision NO.1 by Brahma, LLC, northwest corner of North Linder Road and East McMillan Road, At this time I will invite staff's comments first. McKinnon: Thank you, Mr. Mayor, Members of the Council. The plat that you see in front of you on the projection screen is Lochsa Falls Phase 1. This is the first part of Lochsa Falls, which was overall the largest subdivision that we have seen in the City of Meridian. This first phase is including the half-mile collector located on Linder Road that's between McMillan and Ustick Road. The half-mile collector is shown on the northern portion of the map. As you stated before, this is a 78 home -- or 78 building lot subdivision, with nine other lots. The other lots consist of landscaping lots and open space lots throughout the subdivision. I have had the opportunity to review the submitted application and the submitted application complies with the Preliminary Plat that was approved by City Council. I'm in receipt of a letter dated yesterday from Becky Bowcutt Planning Services. I'm not sure if you have received the same file copy. I believe Becky has those tonight. I have reviewed the information that Becky has provided and I agree with the information within her letter, to have the balded sections, that would be Item Number 5, which she states -- do you have a copy of the letter dated February 24th? Okay Item Number 5 is in bold and it's talking about the Meridian City Code that we have that requires a 10-foot gravel shoulder. Just for reference, that's Meridian City Code 12-13-10-9 and that just references the requirement for a 10-foot gravel shoulder and Becky is asking for, essentially, a waiver from that to be allowed to have only a four-foot gravel shoulder, rather than a 10-foot wide gravel shoulder, That is against the Code. The Code does require 10 so that would be a change from the Preliminary Plat. In addition to that, in her letter she has two other items that she's stated that need to be corrected for this plat. Those are on Page 2 of the letter under general requirements. Number 9 underneath general requirements is a reference to the fact that the staff report reflects five-foot sidewalks being required per the Meridian City Code. The applicant correctly points out that they have proposed a four-foot detached sidewalk and a 10-foot asphalt pathway and those were approved as part of the Preliminary Plat and the staff report should be revised, as Becky has pointed out. The Meridian City Council Meeting February 25, 2003 Page 6 of 46 final note that she has for this plat would be that the Meridian Fire Department -- to change their requirement from the 34-foot street section requirement to a 33-foot street section requirement per ACHD. I believe Becky correctly points out, after reviewing the minutes, that Mr. Bowers of the Fire Department stated that a 33-foot section would be acceptable. With that I -- that's the report that I have. If you have any questions I will be happy to take them at this time. Corrie: David, you said -- is that Site-Specific Requirement Number 5? McKinnon: Site-Specific Requirement Number 5. I believe that there are two letters that Becky has done. One is just brand new. I'm not sure if you have the same one that I have. Corrie: I don't. Maybe they do. It says here the applicant will comply. McKinnon: Becky, do you have copies for the Council? Corrie: Do you have anymore of these? Bowcutt: I faxed some over to Will. Will said he had them. I ran out of copy paper. I'm sorry. Corrie: Likely story. Okay. Well, she can tell us what it is, then, as well so, Becky. Bowcutt: Mr. Mayor, Members of the Council, Becky Bowcutt, 1100 East Valli-Hi, Eagle. I will be brief. Item 5. Yes, in the original draft that I sent to the staff it said the applicant would comply and, then, I faxed it also to the applicant for their review. They brought to my attention that they had been working with ACHD and had entered into a License Agreement with them to landscape into right of way, Well, obviously, now ACHD is not going to be purchasing that right of way, but, yet, we are still preserving that right of way as a separate lot. We will have the additional right of way in a separate lot. Then, you will have the landscaping in a separate lot and so that preserves it, so that at some point in time when Linder is improved or widened, that right of way is there and it's in a separate lot, the width that ACHD has requested for their future needs. The applicant intends to landscape out into that area and I guess their concern versus the four-foot and 10-foot gravel is the esthetics. Over time the gravel starts looking poorly, it ends up kind of the gravel sinks and gets muddy and people drive in it and it get ruts and so they felt that they visually would like to have the turf in there, not trees, because we wouldn't want ACHD to tear out, you know, anything permanent and we just have sprinklers and turf. That's all that would be in that area that's preserved for future right of way. The other item -- I just wanted to clarify for the record that we are doing a 10-foot pathway, the four-foot detached sidewalks. That pathway is along the south side of the collector only. It was the Council's desire and ACHD's that we have pedestrian friendly crossings at all intersections and we agreed to directional signage along the ten foot pathway pointing to the community park. I wanted that on the record, so that doesn't get forgotten, Lastly, we requested a letter from Mr. Silva for ACHD, which is pretty standard if we do anything less than a 36 back-to-back. Mr. Silva said that he was still of the opinion that 34 feet was the only acceptable street section and he would not provide Meridian City Council Meeling February 25, 2003 Page 7 of 46 us with a letter, so that's why I have included that last paragraph. If you recall, when we came through for Public Hearing, we had a discussion about the 33 versus the 34-foot. ACHD allows us to go to a 33, it is a standard for a local street, it does give us less asphalt, less drainage, slows the traffic down, and it's just from a planning perspective better than a 36. Mr. Bowers commented I think to the Council -- they asked him specifically if he was okay with the 33. He said yes so I just want to bring that to the Council's attention that we cannot get a letter. I guess I have not asked Mr. Bowers, nor took this up with him. We have just talked with Mr. Silva. That's it. Do you have any questions? Corrie: Council, questions? Bird: I have none. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: On the -- I'm not sure whether this is a question to you, Becky, or to Dave, but on the 10-foot gravel requirement -- and, then, you want it to be four-foot, since this was done as a PUD, there doesn't need to be a Variance or anything right? We just approve that if we want to. Was this done as a PUD? Bowcutt: Yes. McKinnon: Yes, it was, Mr. Nary. Bowcutt: It was through the Landscape Ordinance. McKinnon: It was part of the Landscape Ordinance, It wasn't something that was addressed with the original Planned Development. It is something that's been addressed now at the Final Plat stage. This not discussed originally with the Planned Development. Nary: So we would need to do a Variance? McKinnon: If it had been brought up with the Conditional Use Permit for the Planned Development the answer would be, no, we wouldn't need to do one. I'm not comfortable in saying that we would need to do one, I would defer to Mr. Nichols for some direction on how it should be best handled. Nary: Mr. Mayor, while we are waiting -- I mean I can't think of a particular down side on the four-foot gravel, instead of ten, and with landscaping. I agree that 10-foot of weeds looks pretty crummy very quickly. I drive on Linder Road a lot, so -- I can't think of a particular down side, but I just didn't know process wise if we needed to do something differently. Meridian City Council Meeting February 25, 2003 Page 8 of 46 Nichols: Mr. Mayor, Members of the Council, Mr. McKinnon was gracious enough to show me the applicable part of the Landscape Ordinance and looking at the issue, the Code says ten feet of gravel if you're preserving a right-of-way corridor. ACHD has issued a License Agreement to allow them to do it. I think if you could just simply say that any landscaping, in lieu of gravel, has to be maintained, sprinkled, curbed and so on, you have achieved what you wanted. I think, in fairness to the applicant, at the time that the development was originally proposed, we didn't know that ACHD was going to take this issue with the road. They really didn't know about the issue until after -- or about the same time as the Preliminary Plat was approved and so it presents a unique situation where, otherwise, they would have either submitted it as part of their Conditional Use Planned Development and it would otherwise be taken care of and be taken care of on any future ones. I don't think we need a variance, because of the -- first of all, ACHD has issued them a License Agreement and, secondly, the intent of the Landscape Ordinance is not violated, because the condition will say they have to maintain that additional turf strip, so -- Nary: Great. Thank you. Corrie: Any other discussion? Okay. Hearing none, I'll entertain a motion, then, on the request for Final Plat approval of Lochsa Falls Subdivision NO.1. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I would move the approval of FP 03-005, request for Final Plat approval of 78 building lots and nine other lots on 34.17 acres in an R-4 zone for Lochsa Falls Subdivision No, 1 by Brahma, LLC, at the northwest corner of North Linder Road and East McMillan Road, to include all staff comments, as well as incorporating all comments and requested changes by the applicant as presented in a memo that -- the most current memo that I don't have a date on. McKinnon: February 24th. Nary: February 24, 2003. Bird: Second. Corrie: Okay. Motion has been made and seconded. Is there any further discussion? Hearing none, roll call vote, Mr, Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Motion is approved. MOTION CARRIED: ALL AYES. Meridian City Council Meeting February 25, 2003 Page 9 of 46 Corrie: Item Number 7 is a request for Final Plat approval of 49 building lots and two other lots on 11.22 acres in an R-4 zone for Lochsa Falls Subdivision NO.2. At this time I will invite staff's comments on the request. McKinnon: Thank you, Mr. Mayor, Members of the Council. This is the second phase of the Lochsa Falls Subdivision. I have, again, a letter -- I'm not sure if you have got this copy, so I'll come to the front, so you guys can all see. You guys have a little bit different -- it's a little different again. The major difference -- the major difference between that letter that you have and the letter that I have -- that was just handed to you by Becky -- is that they, again, request that 30-foot -- 33 foot street section be approved, rather than the 34 as requested by the fire department. I, again, just now checked with Chief Bowers and Chief Bowers stated the 33-foot street section would be acceptable. Again, the applicant correctly pointed that four-foot-detached sidewalks were originally approved with this subdivision and staff has no objection to those changes. Other than that, you have the staff report. If you have any questions, I'll be happy to answer them at this time. Corrie: Comments? Questions? Bird: I have none, Mayor. Corrie: Okay, Thank you. Okay. Does the applicant need to say anything -- let the record show she shook her head no. Council, any questions of staff, or the applicant this evening? Further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: [ move we approve the request for Final Plat of 49 building lots and two other lots on 11.22 acres in an R-4 zone for Lochsa Falls Subdivision No.2 and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision and Order. Bird: Second. Corrie: Motion has been made-- Bird: Is that to include -- De Weerd: To include al[ staff comments and the applicant's response. Bird: [ agree. Corrie: Thank you. Motion has been made and seconded for approval with comments of staff. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Meridian City Council Meeting February 25, 2003 Page 1 0 of 46 Corrie: Okay. Motion for request is approved. MOTION CARRIED: ALL AYES. Bird: Who has the current one? Bill needs the current-- Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: If Ms. Bowcutt will fax copies of these letters tomorrow -- or the clerk. Okay, as long as we get them. Okay. Corrie: Let the record show that we are giving him the letters. Corrie: Okay. All right. Number 9 is a request for Final Plat approval of 67 building lots and five other lots on 22.31 acres in an R-4 zone for Lochsa Falls Subdivision No.3. Staff? McKinnon: Thank you, Mr. Mayor, Members of the Council. Phase 3 of the same development. This is a little bit to the south of the two developments -- of the two previous phases that we discussed tonight. Again, we have a letter that you don't have a copy of, but it reflects the items that we have already discussed concerning the Linder Road improvements, the four-foot and the 1 Q-foot that we have already discussed; the 33-foot street section and the proposed four-foot detached sidewalks. Staff agrees with the applicant's request that they stated in a letter again, dated February 24th, and I would ask if you have any questions of staff at this time. Corrie: Any comments or questions of staff? Okay. Any further comments from -- all right. Let the record show that there are no further comments from the applicant. Council, any questions of any of the people? All right. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we approve the request for Final Plat approval of 67 building lots and five other lots on 22.31 acres in an R-4 zone for Lochsa Falls Subdivision No.3 by Brahma, LLC, at the northwest corner of North Linder Road and East McMillan Road and to apply all staff and applicant's comments -- the applicant's comments dated February 24, 2003. Corrie: Motion has been made. Do I hear a second? Nary: Second, Meridian City Council Meeting February 25, 2003 Page 11 of 46 Corrie: Motion has been made and seconded to approve the Final Plat approval for Lochsa Falls Subdivision No, 3, with the comments of staff and letter to be included, Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion for request is approved. MOTION CARR[ED: ALL AYES. Item 10. FP 03~008 Request for Final Plat approval of 54 building lots and 7 other lots on 15.52 acres in a R-4 zone for Havasu Creek Subdivision No. 1 by Havasu Creek, L.L.C -- west of Locust Grove Road and south of McMillan Road: Corrie: Item Number 1 a is a request for Final Plat approval of 54 building lots and seven other lots on 15.52 acres in an R-4 zone for Havasu Creek Subdivision No.1, west of Locust Grove Road and south of McMillan Road. ['d invite staff's comments first. McKinnon: Thank you, Mr. Mayor, Members of the Council. It looks like we have a little more housework to do on this one as well. Again, I have a letter that you don't, that should have been distributed to you. I have one extra copy that I can hand to the Mayor right now. I'll address the issues in the letter in just a moment, but I will give you a little background on the project. This is the first phase of the Havasu Creek Subdivision. The area that we are dealing with tonight is essentially the area that I'm highlighting right now that says site. This is the smaller portion of Havasu with the smaller lots within Havasu Creek Subdivision and there is a collector road that comes in -- Brad, could you go to the next slide, please? Rock Creek Drive comes in off of Locust Grove in the area that we were just discussing. As I stated earlier, the lots are a smaller -- are smaller than many of the other lots within Havasu, but there is a variety of building types within this subdivision. The other lots within the subdivision are -- they consist of the landscape lots and open space lots. One of the open space lots that will deserve a little bit of attention tonight and it was addressed by the applicant is Lot 5 of Block 8. It's highlighted down in the southwest corner and [ will address the issues that are addressed with that with Becky's letter. I have reviewed the application and the application is in compliance with the Preliminary Plat. The applicant has submitted a letter with the following requested changes that staff does not object to. Item Number 4, again, is a discussion on whether or not they would be allowed to have a four-foot gravel shoulder, rather than a 1 a-foot gravel shoulder, and we have discussed that. Staff has no objection to that. Item Number 6 and [tern Number 7 of the staff report, under the site-specific requirements, relate to the open space lot at Block 8 -- Block 8, Lot 5. In the Preliminary Plat that was shown as a drainage lot and an open space [at and that's also where the sewer line comes through. The original Preliminary Plat had a pedestrian pathway that ran east and west and it was shown as a micro-path, which is just the five-foot wide asphalt path. In conjunction with the sewer line that will pass through Block 8, they have changed that from being a five-foot wide micro-path to a 1 a- foot multi-use path and asphalt path. Staff does not object to that. The Landscape Plan Meridian City Council Meeting February 25, 2003 Page 12 of 46 that was submitted by the applicant did not address the changes and so there was some confusion. Staff does not object to having a 1 O-foot wide paved vehicle pedestrian access in this location and it will continue on through the block to the next lot. The lot that will be in the second phase of this project just to the west of Lot 5 will be a continuation of that same pathway and that same landscape open space lot. Item Number 7 in their letter had some -- stated some confusion of the applicant as to why the Landscape Plan was approved as submitted with the 10 foot wide path, rather than the micro-path. We now have no objection to the micro -- to the micro-path being widened to a 10-foot path, so we just let you know from a staff point of view we have no objection to that. Onto the second page of the request, under general requirements, the first general requirement that we have stated in the staff report would be the tiling of all ditches that are adjoining or adjacent to the project. The applicant pointed out in her letter that there is a users ditch along the northern boundary of this phase of the project with Crestwood Subdivision. They would not like to tile that at this time, because it's -- one, it's adjoining, however, it's not on the property itself and the people in Crestwood Subdivision are using that to flood irrigate and they'd rather have it not be tiled at this time. Staff does not have any objection to that. Item Number 9, again, four-foot detached sidewalks. The staff report reflects five-foot sidewalks. Four-foot sidewalks were approved within the subdivision. Again, the Fire Department comments of 33-foot streets sections and we have no objections to that. With that, that ends my report and I'd ask if you have any questions of staff. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: On the users -- on the users ditch, when would they tile it? Are you going to leave it open-ended or is there a next phase or -- you know, I don't know how you enforce it if it never gets tiled. McKinnon: Mr. Mayor, Councilwoman de Weerd, The way the ordinance is written in the code it would allow for Council to waive the requirement if there is no reason to do that for public safety and for the good of the city. The Crestwood Subdivision in the county is currently using that for flood irrigation. It's much easier to flood irrigate from an open ditch, rather than from a piped ditch with certain boxes where they would have to pull the water from. As Crestwood Subdivision would annex, I guess the burden would fall upon the owners of the property within Crestwood to tile that, if it's seen to be a benefit to the city and the City Council requires that it be done at that time. De Weerd: So this isn't just delaying it, would it be more reasonable to just waive it or delete the requirement? McKinnon: If you'd like to waive the requirement for that, staff wouldn't have any objections to that, but that would only be for the ditch on the north side. De Weerd: I just didn't want to leave an open-ended thing that never had any enforcement or -- you know, if there was a time when it should be tiled, then, we need to state that. Meridian City Council Meeting February 25. 2003 Page 13 of 46 Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: David, you said that the ditch -- whose property is it on? Or is it the center of it? Is that the property line or -- is the center of the ditch the property line? McKinnon: Councilman Bird, the question could probably better be answered by the applicant on that I have been out on site twice to visit the site, but I didn't look for property pins, I don't know where the exact location is. The depiction of the ditch on the Final Plat is nonexistent, so it's probably better answered -- their letter states that it's not contiguous. Bird: I'm one that if it's not for safety reasons and I see no safety reasons, I don't know why we have to tile it You're losing your aquifer by tiling all these ditches and pretty soon we are not going to have any groundwater if we keep doing that, so I have no problem with it I'm like you. I don't see why we have to tile it Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: And I guess the only other thing -- I thought that was the issue, was that it wasn't on the property. I'm not sure why we would have required it in the first place jf it wasn't on their property, but I guess -- and maybe Mrs. Bowcutt can answer that on this one, too, because I guess I just wanted to hear a little bit more about whether there is a safety issue. I mean I don't know if there is or not. McKinnon: Mr. Mayor, Councilman Nary, if I could address just one issue with that The way our ordinance is written right now, it doesn't state that it has to be on their property, it's just that it's adjoining and I'm not certain whether the applicant is bringing that up just to point out to you as Council that it is, actually, completely on someone else's property and if that's the case, then, it would not truly be adjoining and they wanted to make it very clear that as they develop the subdivision they should not be required to do that by the city in the future. Corrie: Any other questions? De Weerd: Mr. Mayor? Corrie: Bill. Nichols: Mr. Mayor, Members of the Council, I think you might want to waive the requirement for this particular application, for this particular applicant, but to just completely waive it forever, when there might be a reason down the road to tile it for some additional development or if there is some resubdivision of Crestwood, wouldn't Meridian City Council Meeting February 25, 2003 Page 14 of 46 be prudent. I mean I don't think that it's forever, if you simply waive it for this particular application. Corrie: And, Bill, let me ask you a question, If it's not their property, how can we do it anyway? Nichols: Well, Mr. Mayor, that raises a good question, but I think that there are circumstances in which it may be difficult to get permission to do that and this is a user ditch and it's different than the irrigation ditch that lays within an easement and so this one really -- there is no easement. I mean you're going to find a written easement on this one. It's just a ditch that's been there for a long time. I this particular case it makes it difficult to require it but, by the same token, you are within your power to say if there is a rational basis for requiring something to be done as part of the development application, there should be an effort to do it. We always get into these problems if it's not on their property, Corrie: Thank you, Bill. I wanted to make sure that was on the record. Okay. Thank you. Becky? Bowcutt: Mr. Mayor, Members of the Council, Becky Bowcutt, 1100 East Val[i-Hi, Eagle. As Dave indicated, the same thing arises here with the gravel - 10-foot gravel versus the four-foot gravel along Locust Grove Road. Our intent was to landscape that area and the esthetics of it. Secondly, I just want to clarify with Dave on that Lot 5, we did show a pedestrian path of five foot, but when the sewer was designed to go through there and, then, the storm drainage was designed there, we have what we call a multi- use path, which is typically -- I believe ACHD requires that it be at least 14 feet in width and what we have to do is put a bol[ard there. We typically have like a slide bollard, so that nobody drives through it and it is pedestrian friendly, but it will serve a triple purpose of access for the sewer main, access for storm drainage maintenance, and, then, pedestrian. The issue of the ditch, it is -- there are approximately eight lots that adjoin us on the north boundary. They are five acres in size. It's Crestwood Estates. There is a small ditch. It's about two feet in width, about two feet deep. That runs about a foot of water. They flood irrigate from their south boundaries to the north. They have emphasized with us in our meetings that their main concern with this development was, one, protecting their ditch, making sure that we didn't mess with it, that they have access to it, and their preference was that we not -- if we go in and pipe it, then, box facilities have to be constructed, they have to have, you know, some type of mechanism, whether it be pumping or slide gates or whatever, but it complicates it and a lot of these residents have been out here for quite a few years and their preference was don't touch our ditch, Where the ditch comes down Locust Grove, we will pipe it across our frontage and, then, it turns and runs on that north boundary. The issue arises because your ordinance talks about any ditch line adjacent or contiguous and so we have always argued about what is the definition. That ditch is on their property and it's -- the only portion that's even close to us, within, I guess, a few inches, is about the first 200 feet and, then, the ditch kind of goes further north and, then, it runs for about 2,000 feet all the way down to the end of Crestwood Estates. [t is solely on their property. The way we look at it, that at some point in time those lots will redevelop and at that time that ditch would most like[y be abandoned when they go on pressurized irrigation. It's ( Meridian City Council Meeting February 25, 2003 Page 15 of 46 not like we are trying to put the burden on them, it's just a ditch that's in use now that won't be in the future, if they have ever re-subdivide, which is likely, since we will be providing stub streets and sewer and water stubs to those -- some of those lots. That's why we have asked that. Dave mentioned the four foot detached sidewalks. Again, we have the same issue with the Fire Department on the 33 versus the 34-foot street sections. Do you have any questions? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Okay. Becky, on the first 200 feet -- Bowcutt: Yes, sir. Nary: -- is there any -- is the fencing adequate? Is there a safety issue that we need to be concerned with? I guess that would be my only concern, I don't think we need to pipe on somebody else's property. Bowcutt: We will be required to provide perimeter fencing. We have been working with the neighbors on the type of fencing that they want. Our residents -- the new residents will be fenced out from that ditch, if you're worried about like safety, a toddler falling in, there will be a six foot solid fence, excuse me, along the -- Nary: Cedar? Bowcutt: Cedar or some type of fence, perimeter fence. Nary: Okay. Great. Thank you. Bowcutt: Thank you. Corrie: Any questions of Becky? Okay. Okay, Then, I'll entertain a motion for the request for Final Plat of Havasu Creek Subdivision NO.1, Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Mayor, I'd move the approval of FP 03-008, request for Final Plat approval of 54 building lots and 7 other lots on 15.52 acres in an R-4 zone for Havasu Creek Subdivision No. 1 by Havasu Creek, LLC, west of Locust Grove, south of McMillan Road, To include all staff comments, as well as to incorporate all comments of the applicant on the memorandum that was dated February 24, 2003, submitted this evening, with the few amendments, including -- and I don't think it's clear in this area regarding the 10-foot -- the 10-foot land -- or the 10-foot gravel down to a four foot. To be clear that the condition will also require they maintain the vegetation that is going to Meridian City Council Meeting February 25, 2003 Page 16 of 46 be planted in there, and for the counsel to prepare Findings of Facts and Conclusions of Law and Decision and Order. McCandless: Second. Bird: Second. Corrie: Okay. Motion has been made and seconded. Any further comments? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 11. Continued Public Hearing from February 18, 2003: PP 02-028 Request for Preliminary Plat approval of 7 building lots and 1 other lot on 12.081 acres in an I-L zone for Gemtone Center Subdivision No.5 (formerly known as No.4) by Thomas T. Wright - west of North Eagle Road and west of East Pine Avenue: Corrie: Item Number 11 is a Continued Public Hearing from February 11, 2003, AZ 02- 028, request for annexation and zoning of 81.54 acres from RUT to R-8 and L-O zones for proposed Cedar Springs North Subdivision, by Howell-Murdoch Development Corporation, south of West McMillan Road and -- ['m on the wrong one. Sorry about th at. Corrie: I've got Gemtone. This is a Public Hearing from February the 18th, PP 02-028, request for Preliminary Plat approval of seven building lots and one other lot on 12.081 acres in an I-L zone for Gemtone Center Subdivision No.5, formerly known as No.4, by Thomas T. Wright, west of Eagle Road and west of East Pine Avenue. Sorry for the mix up there. I will have staffs comments first. McKinnon: Thank you, Mr. Mayor, Members of the Council. As you stated, this is a continued Public Hearing and the applicant has, again, requested, just now -- I just went back and talked to the applicant -- to continue this until the March 4th meeting due to the same reasons. If you have no objections to that, I stand for any questions and conclude the staff report. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd, De Weerd: I move we continue the -- Meridian City Council Meeting February 25, 2003 Page 17 of 46 Corrie: We have got some other things -- anyone else that would like to issue testimony in this Public Hearing at this time? We will entertain a motion for the Council to continue this until March the 14th. Hearing none, Mrs. de Weerd. De Weerd: I move we continue the Public Hearing for Gemtone Center Subdivision No. 5 to March 4, 2003. Bird: Second. Corrie: Okay. Motion has been made to continue the continued Public Hearing tonight until March 4, 2003. Any further discussion? All those in favor of the motion say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 12. Item 13. Item 14. Continued Public Hearing from February 11, 2003: AZ 02-028 Request for annexation and zoning of 81.54 acres from RUT to R-8 and L- Q zones for proposed Cedar Sprinqs North Subdivision by HowelJ- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: Continued Public Hearing from February 11, 2003: PP 02-027 Request for Preliminary Plat approval of 197 building lots and 33 other lots on 81,54 acres in proposed R-8 and L-Q zones for proposed Cedar Sprinqs North Subdivision by Howell-Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: Continued Public Hearing from February 11, 2003: V AR 03-003 Request for a Variance to allow blocks 7, 9, and 13 to exceed 1,000 foot maximum block length for Cedar Sprinqs North Subdivision by HoweJl- Murdoch Development Corporation - south of West McMillan Road and west of North Meridian Road: Corrie: Okay Item Number 12. This is a Continued Public Hearing from February 11, 2003, AZ 02-028. This is a request for annexation and zoning of 81.54 acres from an RUT to an R-8 and L-Q zone for proposed Cedar Springs North Subdivision, Howell- Murdoch Development Corporation, south of West McMillan Road and west of the North Meridian Road. At this time I will open the continued Public Hearing and invited staffs comment first. McKinnon: Thank you, Mr. Mayor and Members of the Council, if I could direct your attention to the overhead? When you last heard this application there was some direction from the City Council to staff to prepare some maps to -- Corrie: Can I interrupt here for just a second? McKinnon: Absolutely. ( Meridian City Council Meeting February 25, 2003 Page 18 of 46 Corrie: We have got three of them that's continued, if the staff and the Council approves, I will open all three at one time, to get all the comments at once. All right. Thank you. I'm sorry to interrupt you. McKinnon: Okay. I guess I'll pick back up. You informed us that you had a desire to see the area surrounding the proposed property. This is an aerial showing how the land is developed currently. This shows -- I'll give you a highlight to give you some reference points. Cedar Springs North is this piece of property that's highlighted right now. This shows some of the subdivisions surrounding this property. It doesn't actually show all of them surrounding this property, those subdivisions that are missing from this map, which are on another map I'll show you in just one moment. Include Sundance Subdivision, Sundance Place, Burney Glen, Cobblefield Crossing, this odd shaped piece of property, and in the future, you will be seeing an application that formerly known as Keltic Heights. There are a lot of applications in the area that deal with the North Meridian Area. Give me one second to open up another map for you. This is a map that was prepared by Ada County Highway District to show you all the development in the north Meridian area, On the bottom of the screen you can see Ustick. The top of the screen represents Chinden Boulevard, In the middle bisecting the screen is McMillan. The subject application that you requested this information for, Cedar Springs North, is located centrally just south of the McMillan line. As you can see, there are a number of subdivisions that have been proposed around this. Some have been approved. Some have not been approved. As I mentioned earlier, the Keltic Heights Subdivision is no longer, it's coming back as Paramount Subdivision. We have received an application concerning that project. These are the maps that you requested. I have one more map, if I could borrow this map from you, Brad. Again, just to reorient you -- I'm trying to straighten that out. Chinden Boulevard is on the north, top of the map, and McMillan runs through the center. Ustick Road is on the south portion of this map. All of the hash-marked areas are projects that we have received applications for or applications that we have already processed. The blue hashed parcels of land that you see are projects that have not yet been approved or applied for, but have had discussions with staff concerning applying for projects in those locations. Again, the large hash mark just north of McMillan, Keltic Heights, has not -- has been withdrawn, but Paramount has replaced with a similar, but different configuration. That gives you some idea of the amount of development that we have approved or we are being asked to approve in the north Meridian area, especially those surrounding the Cedar Springs North Subdivision. I have reviewed the minutes from the last hearing that you had and I didn't see any further questions that you had from staff at the last presentation. If you have any at this time, I would happy to answer them. I can go back, if you like, to any of the maps, if you'd like to discuss any of those, or to see a Site Plan of Cedar Springs North Subdivision. Nary: Mr, Mayor? Corrie: Mr. Nary. Nary: Cedar Springs North is the blue hashed marked -- oh, that's it. Okay so the other blue that's to the east of that, that's -- is that what you proposed? Is that what -- Meridian City Council Meeting February 25, 2003 Page 19 of 46 McKinnon: That has been discussed, but not yet applied for. Nary: That's this one here? McKinnon: Yes both of the blue-hashed areas. These three right here. Nary: So all the red has either been approved or there are applications pending? McKinnon: That's correct. Nary: And McMillan runs -- McKinnon: McMillan is right in the center, running east and west. Nary: So this would be Bridgetower over here? McKinnon: Bridgetower. North of Bridgetower Corona, which has been applied for, Lochsa, Silverleaf -- Nary: And I'm not sure which one would be a better map, David, but Cedar Springs, to my recollection, is that the school is somewhere over here? McKinnon: There is a middle school right here and there is an elementary school right here. Nary: Okay. McKinnon: So there is interconnectivity that would allow people to get to the schools without accessing the arterials from Cedar Springs North. Nary: And at this juncture we don't have any other schools up in this particular area that are in the planning stage or -- McKinnon: Mr. Mayor, Members of the Council, if I can just address a couple of the areas that the schools have. This is the elementary school in Bridgetower. In Silverleaf Subdivision that was recently -- and will be before you, I believe, next week, there is a location for another elementary school site adjacent to Chinden Boulevard. A new high school site located within the Paramount Subdivision. An elementary school site within the Paramount Subdivision. An approved -- a previously approved middle school in -- just south of Baldwin Park. We recently approved a new elementary school just for Education Campus, just to the -- just to the east of the Heritage Commons Subdivision, on the other side of Locust Grove Road, Nary: When you say the other side, you mean east -- this side over here? Where the school building -- that new admin building is going to be? That area? McKinnon: That's correct. Meridian City Council Meeting February 25, 2003 Page 20 of 46 Nary: Okay. McKinnon: In addition to that, there is also another elementary school site proposed within the Havasu Subdivision located about that location. On the south side of Ustick there is Ponderosa Elementary School as well. Nary: I think it's full. McKinnon: It's full. Nary: I'm pretty sure, so -- McKinnon: Just on this map that's, essentially, an overview of the schools in the area. Corrie: David, would you like to speak to the variance as well at this point? They are requesting -- McKinnon: Yes. Let me forward through these slides really quick and I'll go back to my PowerPoint presentation, so I can -- Mr. Mayor, Members of the Council, the highlighted arrows on this Site Plan -- first of all, let me orient you. This would be north on the right side of -- this is up on McMillan, over on the right-hand side of the slide. The three block lengths that we are discussing for the variance are the three that are highlighted. This block runs adjacent to the future attached single family dwelling project, on the east side of the project and on the west side of the project. In the original staff report, staff requested that either additional pedestrian pathways or a street be added in those locations and if a pedestrian access were added to break up those blocks, the staff would recommend approval of the variance and the applicant has done as requested by the Planning and Zoning staff, they have added the pedestrian accesses within those blocks in these three locations. The staff does support the request for variance, because it does allow pedestrian interconnectivity, rather than vehicular interconnectivity to break up those block lengths. Staff does not object to a request for the variance, because the variance request was initially made by the staff and given the proposals of how to resolve that. Corrie: Any questions for staff? McKinnon: Mr. Mayor, Members of the Council, just one other thing that I would add to this. I'm sorry to interrupt, Mayor. There was some discussion in the minutes from the meeting, as I reviewed them today, a question from Mr. Nary regarding a large open space lot within that subdivision and there was a request of the applicant to provide some sort information at this meeting as to how that area would be treated, rather than allowed to remain as a grassy field and I just bring that to your attention. Corrie: Is the applicant here this evening? Or representative? Fluke: Mr. Mayor, Members of the Council, thank you very much. Darin Fluke, JUS Engineers, 250 South Seachwood in Boise, representing the applicant in this matter. If Meridian City Council Meeting February 25, 2003 Page 21 of 46 you will recall from the previous meeting and what the Council asked me to do was work on a couple of layouts for the large multi-family portion in the northeast portion of the project, which contains about 11 and a half acres. I worked with that and did a couple of different layouts on it, just trying to see what I could fit on there under the standards of the R-8 zoning designation. As you will recall, that would allow for lot as small as 4,000 square feet in size, so I laid it out with 4,000 square foot lots, using a 42 foot street section and 20 foot alleys where appropriate, and I was able to get it to layout with a maximum of 82 lots and that's really tight. I would say that the maximum you would see on that under the R-8 zone would be about 80 lots, which translates to about seven units to the acre. That does include a half-acre contiguous open space in a large regular shape within that. That would be the maximum that you would see under R-8, but, again, you know, it's possible that if somebody wanted to try something different on it, that they would just make that application and you would have a chance to look at that application as a stand-alone app. In fact, anything that we do decide to do on that piece of property will come back before this body, so -- Corrie: Okay. Anything else on Items, 12, 13, and 14? Fluke: Unless Council had questions I'd just leave it at that. De Weerd: Mr. Mayor? Corrie: Mrs, de Weerd. De Weerd: I guess that -- two things that really remain with -- or remain the question was the area that you just spoke of and, then, the first open space area as you come into that subdivision. Have you given any further thought to that? Fluke: We had. On that particular open space there is sort of the entryway piece and it's more open to the roadway and we would prefer to keep that one open to give it the open feel for the development. If the Council wishes to see a tot lot or some sort of other recreational amenity, I think what we would prefer to do would be to put it in the more irregular shape lot down here in the south end of the development. I just feel like it's a better spot for that type of land use. Nary: Mr, Mayor? Corrie: Mr. Nary. Nary: And I do like those types of things, Mr. Fluke. I have driven around town looking at some of these types of areas in some of the subdivisions that have those, because Council Member de Weerd had mentioned two weeks ago that she had thought that those actually were pretty useful to the residents and they have a more secure kind of feel to them, because they back up to the houses and such and I think that's right. I mean from what I have seen I think they are -- they do provide that sort of sense of safety and security. I guess I -- I'm not a person I think that always has to have a basketball court or a tot lot in everything, but I just -- I guess I still have a sense that this type of lot, although you want to use it as a showcase, is a very -- is just a plain patch of Meridian City Council Meeting February 25, 2003 Page 22 of 46 grass that's probably not as viable for that type of gathering type of thing, whether it's picnic tables, whether it's a gazebo, whether it's that of type thing that draws people to use it, to me would make it more usable and more user friendly than just grass. I think most of these sections have that advantage and there is a park that's down the road a little bit and so I mean I understand that, but I guess I'm -- I guess I'm a little torn about that one space, not that I don't think a tot lot or something like that would be advantageous to some of these pieces, but I think that -- I think that patch of grass in the first part would be more usable if there was something more inviting to use it with. At least that's my only comment about that piece. I appreciate your looking into the other corner, because I think that gives us a little bit of comfort as to what kind of development we are looking at and, then, you know, at least gives us a rough idea of what it may be and that's all we are asking, so I appreciate you looking into that, but I don't know whether there is anything more that the rest of the Council would like to see in those lots, other than grass, and I don't know if Mr. Howell has anything he wants to add of what he'd like to see there or what you had planned for that. Fluke: I think he would like to add something. Corrie: Okay. Name and address, please, Howell: Kevin Howell, 3451 Plantation River Drive. Corrie: Since you didn't testify before -- is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Howell: Yes. Corrie: Thank you. Howell: I'm not opposed to putting in amenities up in that -- in that lot. I can set it back a little bit and put a berm and landscape along the berm -- but I have put basketball courts and whatnot in places like that and I don't have a problem with that or putting park benches, picnic tables, tot lots -- well, those I think need to be kept quite a ways away from any main traffic area, so I wouldn't mind putting that somewhere else, but I don't have any problem doing it on that lot. Corrie: Good. I agree, tot lots shouldn't be right against the street there. Too much of a problem. You're right. Any other questions? Nary: They just do that in our park. Corrie: Okay. Any other questions? Howell: Thank you. Corrie: Thank you very much. Is there anyone else here that would like to issue testimony in these three issues of the annexation and zoning, Preliminary Plat, and the Meridian City Council Meeting February 25, 2003 Page 23 of 46 variance? Okay. Council, any other questions on the Public Hearing? Hearing none, I will entertain a motion to close the Public Hearing on 12, 13, and 14. De Weerd: So moved. Bird: Second. Nary: Second, Corrie: Motion has been made and seconded to close the Public Hearing on Items 12, the annexation and zoning of Cedar Springs North Subdivision Number 13, the Preliminary Plat, and Number 14, the Variance. Any further discussion? All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Corrie: Comments? Discussion? Nary: Mr. Mayor? Corrie: Mr. Nary, Nary: The one comment -- one of the comments I would have is I really appreciate what Dave and the planning department put together for us. That was exactly what we wanted. I mean I think we really need to see that and I think -- at least for the time being, I'd ask that that be part of the information we receive on the future developments in this area. I think it really is vital to us to know really what impact it is having. You know, it almost makes me think -- I'm not sure how much more North Meridian Planning they need to do, because it seems like we are using it up before they can get the plan printed, so -- McKinnon: Mr. Mayor, Members of the Council, would you like to have a copy of this map that ACHD has presented? Nary: Sure, McKinnon: Okay. I can get you copies of that from ACHD on Friday. Nary: As I have a feeling as this develops more and more and as applications come in, we are probably going to ask the same question, so it probably needs to be included as some sort of addendum or part of your staff reports in this area, because I think we are just going to keep asking it and I don't really think it's fair that we have to delay it all the time. Now that we at least have that data, we can just supplement it, so I think that that was very helpful. I appreciate Mr. Howell being very willing to enhance the open spaces in this development. As J said the last time, I think this is a very nice development. I liked the original Cedar Springs, I think this is a very nice enhancement to the city, and I think enhancing those open spaces will make them more usable, more user friendly, and enhance the development overall. I don't see anything on the outside and I Meridian City Council Meeting February 25, 2003 Page 24 of 46 recognize the expense, but I think overall that the pluses outweigh the minuses significantly. So I appreciate Mr, Howell being willing to do that. I don't have any other real concerns. I think they have answered the questions we have asked. I think they have put together something that's going to be very nice. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I agree with Councilman Nary. I have some concerns, but Mr. Fluke was able to show how connected to the various schools -- this is in a prime location to both an elementary school and a middle school, so I think with those -- I like their open space. Again, I'm kind of a fan of that type of open space. Just a comment for Dave. If -- I agree with Councilman Nary on making sure that we have this in all of our applications, not just the north Meridian. I think it's really helpful to see the connectivity and how these neighborhoods -- or these subdivisions can really turn into neighbors, because they are not just subdivisions, So -- and I also appreciate answering a little bit more about the density and what can be built there, without showing us any pictures, so we get all hung up on the picture, but it is nice to know what kind of density we are looking at and what the possible build will be. I feel comfortable with this project. I think it will be an asset to the community. Nary: Mr, Mayor? Corrie: Mr. Nary. Nary: Mr. Bird had pointed out -- and maybe Mr. McKinnon with the help of our IT person, they could either get some of that information on a disk or something that we could download and have available simply on our laptop here, so that we don't have to - - we don't have to recreate it every time, it is something that -- whether or not it's just updated periodically, but that might be a way that we could have that available, so we would, again, have that available to see what the different relationships are between these developments, That might work. Corrie: Any other comments? All right. Hearing none. I will entertain a motion on Item Number 12. This is a request for annexation and zoning of Cedar Springs North Subdivision. Nary: Well, I asked the questions, so -- if you think that's going to make me not ask the questions, because I got to make the motion, it isn't going to work. I'll make it. Mr. Mayor? Corrie: Mr. Nary. Nary: I'd move the approval of AZ 02-028, request for annexation and zoning of 81.54 acres from RUT to R-8 and L-Q zones for the proposed Cedar Springs North Subdivision by Howell-Murdoch Development, south of West McMillan Road and west Meridian City Council Meeting February 25, 2003 Page 25 of 46 of North Meridian Road, to include all of staff comments, and for counsel to prepare Findings of Facts and Conclusions of Law and Decision and Order. McCandless: Second, Corrie: Okay, Motion has been made and seconded for the approval of the request for annexation and zoning. Is there any further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Would you be including the typical language about the North Meridian Planning Area and any road requirements that would be asked as a result of that plan? Nary: Yes. I would include that. I don't know -- is that enough information for Mr. Nichols well? Okay, Corrie: Let the record show he said yes. Bird: Had his thumb up. Corrie: Okay. Any further discussion? Okay. Roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Motion is has been approved. MOTION CARRIED: ALL AYES. Corrie: Item Number 13 is the Preliminary Plat for Cedar Springs North Subdivision. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I move the approval of PP 02-027, the request for Preliminary Plat approval of 197 building lots and 33 other lots on 81.54 acres in a proposed R-8 and L-O zones for the proposed Cedar Springs North Subdivision by Howell-Murdoch Development, south of West McMillan Road and west of North Meridian Road, to include all staff comments and the only addition that the applicant also submit a plan for the open spaces as to what type of enhancements will be included and the open spaces on the plat -- and I don't have a last date of the plat that was submitted, so that that could be included in the Findings, but for counsel to prepare Findings of Facts and Conclusions of Law and Decision and Order. The plat is dated February 11, 2003. McCandless: Second. Meridian City Council Meeting February 25, 2003 Page 26 of 46 Corrie: Okay. Motion has been made and seconded, Any further discussion? Roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All yeas. Motion is approved. MOTION CARRIED: ALL AYES. Corrie: Item Number 14 is a variance request to allow Block 7,9, and 13 to exceed the one thousand foot minimum block length of Cedar Springs North Subdivision. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I move the approval of V AR 03-003, the request for a variance to allow Blocks 7, 9, and 13 to exceed the 1,000 foot maximum block length for Cedar Springs North Subdivision by Howell-Murdoch Development Corporation, south of West McMillan Road and west of North Meridian Road, to include all staff comments and my only other comment is that I think it does meet all the standards and requirements of the ordinance for variances as well. McCandless: Second. Corrie: Motion has been made and seconded. Any further discussion? Hearing none, roll call vote, Mr. Berg, Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All yeas. Motion is approved. MOTION CARRIED: ALL AYES. Item 15. Public Hearing: RZ 03-002 Request for a Rezone of 3,66 acres from L- a to R-15 zones for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc. for Wolfe Commercial Enterprises, LLC. - West Alden Drive, southwest corner of West Franklin Road and SW 7th Avenue: Item 16. Public Hearing: PP 02-029 Request for Preliminary Plat approval of 19 building lots and 2 other lots on 3.66 acres in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Inc, - West Alden Drive, southwest corner of West Franklin Road and Southwest ih Avenue: Item 17. Public Hearing: CUP 02-045 Request for a Conditional Use Permit for a Planned Unit Development for 19 single-family attached units in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Meridian City Council Meeting February 25, 2003 Page 27 of 46 Pinnacle Engineers, Inc. - West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue: Corrie: Item Numbers 15, 16, and 17 is a request from Scottsdale Villas Subdivision. The first request is for rezone of 33.66 acres from an L-O to an R-15 zone for proposed Scottsdale Villas Subdivision. Item Number 16 is a Public Hearing request for Preliminary Plat of 19 building lots and two other lots on 3.66 acres in a proposed R-15 zone for proposed Scottsdale Villas Subdivision, Item Number 17 is a Public Hearing request for a Conditional Use Permit for a planned unit development for 19 single family attached units for a proposed R-15 zone for proposed Scottsdale Villas Subdivision. At this time I will open the Public Hearing on Items 15, 16, and 17 and invite staff's comments first. McKinnon: Thank you, Mr. Mayor, Members of the Council. If you would direct your attention to the overhead to show you the piece of property that we are dealing with tonight? The highlighted portion of the property -- the highlighted portions on this map are somewhat inaccurate. Franklin Road is right here. Southwest 7th is located going north and south on the map. There currently is an office building located on the very northern most portion of land that is highlighted. That is not included with this application. However, all the rest of the property that is indicated in blue is part of the application. Just for orientation purposes, this is the castle day care. It's located on Franklin Boulevard, Brad, if I can ask you to go to the next slide. This gives a little better representation, some photography showing what parcels we are dealing with. As you may recall, just in the last four months we had an application for 4-plexes to go on these lots that are highlighted on the southwest portion of the property and it was determined at that time by the Council that the 4-plexes were not appropriate to be placed next to the single family, single story houses, and it was denied at that time. The applicant and the owner of the property has revised those plans to provide for, rather than 4-plexes, to have attached single-family housing, townhomes, or detached housing, Brad, if I could get you to go to the next slide. As you can see, the Preliminary Plat would break the property up into several smaller single ownership lots with some zero lot line housing that could be built upon those lots. Within the plan itself and those -- the Site Plan submitted by the applicant, there has been some discussion about allowing some of the lots -- right now the proposal is to allow a private street with six of those houses taking access off the private street. Staff does not dispute that that would be an appropriate way of doing that. There is some discussion among the applicant and the owner of the property as to whether or not it would be appropriate allow detached housing with two houses attached at that location, rather than three town homes attached together and staff has no objection to that. I point that out to you, because this is actually different from the next Site Plan that you are going to see. Go forward, Brad, The current proposal that we have shows three connected, three connected, and three connected. The applicant would like to have the option to have one of those houses be detached in each of these locations. Staff has no objection to that. That basically gives you an overview of the project. There are some open space lots. There are some small reductions in standards, because this is a Conditional Use Permit for a planned developed and that's all detailed in the staff report. Just to highlight a few of the issues for each one of the items, starting with the annexation -- not the annexation, but the rezone of this property, currently the property is depicted on the Comprehensive Land Meridian City Council Meeling February 25, 2003 Page 28 of 46 Use Map as L-O and the reason why it's depicted as L-O is because that was to be reflective of the zoning when we adopted our new Comprehensive Plan. When this property was first adopted -- was first annexed into the city, it was annexed with an R-15 zoning and, then, they decided that the higher and best use of that property would be the L-O zoning and they determined now that the highest and best use of the property would be the R-15 zoning, rather than the L-O zoning. Within the Comprehensive Plan there is numerous text documents that state that the L-O zone is to be a buffer between land uses between higher intensity to lower intensity. One of the odd things about our Code and our Comprehensive Plan is that within the L-O zone an apartment use is a Conditional Use, but a townhouse use and an attached single family house use is a prohibited use. Thus, the request for the R-15 zoning and in the staff report you will find portions of the Comprehensive Plan that do support the type of project that they have requested. In addition to that, I would point out that at the last hearing there was numerous objections to the proposed project for 4-plexes and there was no one at the original Commission meeting in opposition of that, just one neighbor that came to find out whether or not they would be two story homes and she said that if it's not two story, we have no problem with that. It provides the buffer for the neighbors to the southwest, it provides the buffer for the neighbors to the south as well -- I mean to the west as well. On the east side of the property there are 4-plexes currently and putting attached single-family townhouses adjacent to 4-plexes is something that we don't find objectionable, In addition to that, a number of those would be looking into the open space area, rather than into large backyards of single-family homes. To the Preliminary Plat, there is very -- there is several issues that need to be addressed and one of those would be because this was approved as a commercial subdivision, the water connections -- the water connection within the subdivision and the sewer stubs were spaced and set up for commercial properties, rather than residential properties, and so we have stated in the staff report and it's reflected in the recommendation from the Commission that the Public Works Department will work with the applicant to use the ones that are usable and those that aren't usable will have to find ways to make it work and for that Brad Watson would be better addressing those issues. As far as the Conditional Use Permit is concerned, there are several issues to point out. One would be that there is currently a 14 foot wide asphalt path that's dedicated as a common -- that's already set aside as a common lot within the Scottsdale Subdivision, this is where the sewer line comes through, so there will be a pathway leading back to the pond area. This is their open space and one of their amenities. They have got a pathway around the garden pond area and they also have one on the east side of the property as well, which would be accessible to all the members of the property. The open space is hidden back behind, so it can be a private area and staff has no objections to that. With that as a brief overview of all of the information I believe that you need to have in front of you to make a decision, if you have any questions, I'd ask if you have some for me, and turn the time back over to you. Corrie: Okay. Any questions? Nary: Mr. Mayor? Corrie: Mr. Nary. t Meridian City Council Meeting February 25, 2003 Page 29 of 46 Nary: Could you tell me a little more about the pond? Is it a drainage pond? McKinnon: It's going -- it would be the same type of pond as a drainage pond. It would be dressed up a little bit and I can let Clint address that. The applicant is here tonight so he can address that. I wondered - Brad. WlII you go forward one more slide? I think we may -- if you could go one more. Okay, We didn't include the Landscape Plan with this, but typically with a Preliminary Plat, we don't request a detailed Landscape Plan. We would expect that with the Final Plat. Nary: Yeah. My expectation is that, obviously, that picture is not drawn to scale, but it appears that that pond incorporates almost the entire area, so there is not much else to do with it. Did you say put a path around it? McKinnon: There is a pathway that is proposed around that. One of the reasons that you don't see the -- the tot lots, is because this is intended to be marketed to the senior housing community, 55 and older, and so there wouldn't be the types of amenities that you would see with kids, it's just to be a walking area and a garden type area for those that live in that subdivision. Nary: Well, it may not be intended for kids, but doesn't that pathway go to the subdivision that's right immediately to the west? McKinnon: It's actually fenced off. Nary: Oh, it's fenced off so that path only goes to that pond? McKinnon: Yes. There is a terminus right there. It runs right into a six tall fence. Nary: Thank you. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: My only question was -- you had mentioned that they wanted a detached. Was that noted at the P&Z hearing? McKinnon: It was noted at the P&Z hearing. It was addressed by the P&Z Commission. I don't know if it made it into the recommendation, but it's reflected in the minutes that they would support that. De Weerd: Thank you. Corrie: Okay. Any questions? Thank you. McKinnon: Thank you. Meridian City Council Meeting February 25, 2003 Page 30 of 46 Corrie: Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you ,God? Boyle: It is. Corrie: Name and address. Boyle: Thank you, Mayor. Clint Boyle with Pinnacle Engineers, 12552 West Executive Drive in Boise, Idaho. To start off with -- and this might answer some of the questions on the site. I have a few pictures. Since a picture is worth a thousand words, I think I have about 10,000 words there, and I will just conclude with that. De Weerd: Wow. Corrie: However you want to take the chance. Boyle: I do appreciate this opportunity this evening to present this project. We are excited about this project and to work with the staff on it. I appreciate Dave's help on this and the other staff members in Meridian working with us on this project. As far as the staff conditions, just to back up, we are in agreement with the staff conditions and recommendations as they have been presented to us on this project and that applies to the rezoning, the Preliminary Plat, and the Conditional Use Permit for the Planned Development, so we are in agreement, we have gone though those and are in agreement with the staff on those conditions and appreciate their efforts in working with us on this project. To point out a couple of items that Council raised, Councilman Nary, I believe, had some questions regarding the functioning of the open space lots and I do, actually, have a Landscape Plan and that Landscape Plan was submitted, so the staff -- they hopefully have a copy there and they can pull it up very quickly, but the common areas will function as -- the common areas -- the intent behind this project -- let me just back up. We are proposing 19 total units within this project and it is specifically proposed as a senior -- or what was mentioned at the Planning Commission as a seasoned citizen type of development. So these are people that are looking for maybe a nice place to live where they have some fairly low maintenance costs, they don't have to maintain large landscape areas, and the intention behind this is that even though each lot will be under individual ownership, the entire project is going to be maintained by the homeowners association. In other words, all of the lawn areas and landscape areas, including the actual yards for these units, will be mowed, trimmed, pruned, et cetera, by the homeowners association. That makes it easy for the seasoned citizens to head down to Arizona during the winter and not have to worry about their lawn. They can come -- when they come back -- when they come back in the summer during the higher temperature months, when they pull into their drive their lawn will still be green and it will be mowed and will be neat and trimmed. Now, with that -- with these common areas -- these common areas were specifically designed and geared toward the senior community. They have pathway linkages, they are on both sides of the street, therefore, and the seasoned citizens that live within this project will not have to cross a street at all to utilize these common areas. Several of the units actually back directly onto the common areas and we tried to cluster them around the common areas as much as possible. Now, there were a few constraints with this project that we had to deal with Meridian City Council Meeting February 25, 2003 Page 31 of 46 and Mr. McKinnon brought up one and that was the reason I passed out some pictures and that was with regards to the existing -- well, I believe it was called a pathway. It is an asphalt surface that if you were to take this asphalt pathway, you would walk from the street back to a fence, and that would be your pathway jaunt there would be to end up dead-ending into a fence. Will that connect? It is not proposed to connect and it's private property, private lots beyond this, so it's not a micro-path connection to anywhere, so to speak. However, we took that and with that existing common lot that's over an existing Meridian sewer line, which does extend into this other neighborhood, we decided, all right, let's make that function as a pathway that extends back into a common area that has a pathway loop system around it. That's the reason for that design. As far as the pathway, there will be trees planted around this. This will function in the interior as a storm water retention area. It's not going to actually be a lake or a pond per se. It will be grass and lawn in here. If you look at the contours, the storm drainage that we have to handle -- the streets are already dumping into a seepage bed in this location here. So, basically, what we are handling in these storm ponds is some drainage from some of the rooftops and driveways, potentially, that will need to flow back into these storm drainage areas. The reason I mention that is these storm drainage areas are going to be very shallow. The contour depths here that we are looking at are going to be roughly two feet deep as you come down. So it's going to be a very minor and shallow area to handle that drainage. Around these pathways there are several benches proposed and I don't know -- I can't even hardly read the drawing that's on the screen here, but these notations, actually, call out some bench locations and] believe around each of the pathways there are roughly three park benches located around the pathway, so as the senior citizens are walking the loop, if they want to sit and chat or just watch the other walkers as they pass by, they will have an opportunity to do that. It is somewhat secluded and that was done on purpose as well, so that they are somewhat secluded from the hustle and bustle out on the street and they can have an area where they can read or exercise as they'd like, that is somewhat secluded from the busyness out on the street. The utilities -- as Dave mentioned, this originally was designed as a commercial subdivision. The applicant and developer have found it that it has not been extremely marketable as an office project. There was an application previously for some 4-plex units that were two story that would have backed up to -- and this one has me upside down and the streets are upside done on here, but it would have backed up to the single family homes and the Council denied that, they were fairly clear in those minutes as we went through them, that they were looking for a product that was more of a single story type of a unit adjacent to these homes, because the -- the homes that are currently west of this project are all single story. With this proposal, all of the units in the entire project are proposed as single story units. So it fits in very well with the surrounding uses. As Dave mentioned earlier, there was discussion and the developer now is leaning very strongly towards this, that separating what would be three units attached into two units attached with, actually, a single family detached home and the same across the way on the common drive here, and, then, there was also three units originally proposed in this location that he would also like to detach. In other words, the mix that they would like to see in here is two units attached at the most. But there would be three single-family homes in here. And that project type is one that -- the developers looked at other projects, La Playa Subdivision, which is behind the Albertson's there at Meridian and Fairview, you're familiar with that, they have a mixture of product types in there and that's somewhat what they are trying to model this after. Meridian City Council Meeting February 25, 2003 Page 32 of 46 The same builder that built the majority of the homes in that project will also be constructing the homes in here, based on the discussions that I have had with the applicant. That was Mars Construction. So it should be a real nice blend. Their common roadway here, as Dave mentioned, is proposed to have six units that have driveways back onto this common driveway. The current ordinance typically would allow, in most instances, only four units. The reason for that is we didn't want the end units here, so to speak, to have to back out onto 8th Street. Again, we are trying to -- as much as possible make this very nice for the seniors, it is a little easier getting in and out when you're backing onto a common drive, rather than out onto the public street. With that and with the addition of the 10,000 words that I submitted with the pictures, I will conclude my remarks and if you have questions I would be happy to go into any details or issues that you have, but, again, we are in agreement with the staff and appreciate working with them on this project and feel it would be a real nice community and neighborhood atmosphere with your approval. Thank you. Corrie: I noticed you had a translation from seasoned citizen to senior citizen, so -- it looks like a good project. Council, comments? Questions? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: On the street there, is that a stub street or is that going to connect all the way through? The street to -- Alden or whatever it was? Boyle: This is actually connected currently. Yes, it does connect through. If you look at a vicinity map, it is connected presently. Nary: Isn't that going to be kind of a -- I mean what you're trying to do is make a very sort of secluded, somewhat senior community, yet that's a cut-through street to get to that subdivision, isn't it? So it's probably fairly busy, isn't it? Boyle: No. It really isn't a cut-through. I mean if you look at the street network, you know, this would be -- 7th Street would be the main kind of corridor for the majority of this housing. This is, you know, somewhat of a minor loop street that connects in there. It doesn't seem to be -- I have been out to the site several times and I'm sure your staff has as well and from ACHD -- it doesn't seem to be an extremely busy or highly traveled street at this point in time. It is a fairly wide street. It was developed to ACHD's commercial standards, so the seasoned citizens that have a problem staying between the lines will have a little extra room to work. Corrie: Careful. Careful. Nary: Mr. Mayor? Corrie: Mr. Nary. Meridian City Council Meeting February 25, 2003 Page 33 of 46 Nary: How long has this -- it was -- from what I recall from what Dave said, this was R- 15, and, then, in the Comprehensive Plan it was changed to an L-Q just last year? Boyle: Uh-huh. Nary: And so, then -- and that was like last September or so? McKinnon: Councilman Nary, Members of the Council, I believe in 1999 is when the property was rezoned to L-O and the Comprehensive Plan's land use designation was changed to L-Q to reflect that when they adopted the new plan. Nary: And how long has your client owned that property? Or does he even own it? Boyle: It is owned. It is owned by the client. By the Wolfes, and I'm not sure the exact length of time. The client owned it when the Farm Bureau building was developed. I don't know if he had ownership of it when the castle day care was developed. So he's owned it for several years. Nary: And I heard you say it was not marketable as office space, even though it's got a big wide street for commercial and everything else for commercial -- and I guess I just wasn't familiar from what you were saying as to how -- you know, I guess I'm not a real big fan of rezoning things until somebody shows me why it doesn't work the way it was zoned and I guess I haven't heard from you, other than that statement, as to why it's not usable or marketable as a light office, rather than changing it to residential. Boyle: Yes. The issues that have been brought up as far as marketability -- obviously, there is economic reasons now just with commercial and office space in general, you know, after some of the conditions that have occurred recently within the area, as many of you are aware of. The other issue is -- as far as the office development it is back off of the main path, What he's found is the corner lot where the Farm Bureau was marketable, because, obviously, it has some visibility out on Franklin Road, a fairly busy street. The remaining lots that were tucked further back into the property, basically just hasn't been able to find any office users that are willing to locate within the area that don't have some sort of visibility -- better visibility than it has within this interior street system. It's a -- like I said before, a pretty quiet street, it doesn't really connect through to anything, he has just found that it hasn't been marketable as far as an office project. Nary: And in the two years of hearings on the Comprehensive Plan did the client come to ask to have it changed in that process? Boyle: Yeah. On the Comprehensive Plan I don't know that he requested it specifically. The land use map we are talking about, which is one component of the Comprehensive Plan. I will note that immediately adjacent to this is designated on the Comprehensive Plan as high density -- or medium density residential uses and, obviously, there is the same type of developments as far as single family attached in the immediate vicinity, but he -- I don't know if he actually presented any information at the time the Comprehensive Plan was going through the process, other than I do know that he originally came in with the application on the 4-plex units and presented that and at that Meridian City Council Meeting February 25, 2003 Page 34 of 46 time, like I said, he felt he had pretty clear direction to come back with something -- some other type of project that incorporated single story type of uses adjacent to these residential homes. And, as Dave mentioned, I mean there clearly are various policies within the Comp Plan related to transitional uses, which are spelled out in the report, and I can also give you references on that. Page 106 talks about some transitional uses and there are other policies within the Comprehensive Plan that clearly uphold the request for the rezone. The land use map, as indicated, does generally represent L-O in this area. There is L-O that is already being constructed in the area and it is on the border and I guess, you know, again, the Comprehensive Plan technically isn't supposed to be deemed to be a zoning ordinance. Those land use classifications are typically more of a general what do we want to see in the area type as of aspect and I have had this discussion -- I will tell you, originally where this originally came up with the rezone request -- because if you look through your minutes, there was a lag here. The Preliminary Plat and Planned Development were submitted and, then, the rezone came in later and that was at staff's request and I think it goes back to a clarification issue and that is within the Planned Development ordinance there is provisions within your existing Planned Development ordinance that says residential PUDs can be proposed regardless of the underlying zone. So, again, we were operating off of that principle, You know, staff said, well, you know, we felt that that was regardless of the underlying residential zone. However -- and that's what they felt the intent was after they reviewed the project more closely. But, again, we were basing it on the premise as stated. That just says regardless of the underlying zone you can propose the residential PUD. So at staff's request we presented the rezone. They deemed that it was in compliance with the policies of the Comprehensive Plan and here we are in front of you tonight with it. De Weerd: Thank you. Boyle: Thanks. It's that and those 10,000 words. Corrie: Okay. Any other questions? Okay. Thank you. Anyone else from the public like to issue testimony? Okay. Council, any questions on the Public Hearing? De Weerd: I have none. Bird: I have none Corrie: I'll entertain a motion, then, to close the Public Hearing on Items 15, 16, and 17, Scottsdale Villas Subdivision. McCandless: So moved. Bird: Second. Corrie: Motion made and seconded to close the public hearings, All those in favor say aye, Opposed no? All ayes, Motion carried. MOTION CARRIED: ALL AYES. Meridian City Council Meeting February 25, 2003 Page 35 of 46 Corrie: Discussion? Comments? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Well, like Mr, Nary, I -- you know, we worked more years than we needed to to get a land use map out. And I don't like seeing the zones change, you know, six months after we adopt it, but, by the same token, you have to look at what the developers can sell and what they can do and being in the construction business I know office buildings right now is not real high priority, especially in that location. This is a viable project, I believe, that they have brought forward for us elderly people that -- so I have no -- I have no problem. I think it's a -- it's a nice -- could be a nice -- very nice development and I'm sure it will be. I hope that it is as successful as they think it will be. McCandless: Mr. Mayor? Corrie: Mrs. McCandless. McCandless: [, frankly, think it's a very well thought out project. [ like the concept. I like the use of the property, even though it is going to have to be changed, but I don't see that back in there we have the Farm Bureau building and that day care center, I don't think it's as viable as light office as this type of project would be. I like it. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I will just listen to our seasoned citizens -- our Council members. Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: On a more serious note, I think an in-fill we have to have some flexibility and this really does have a good use and a nice design and I think -- I guess I would support it. Corrie: Okay. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I think this is probably, for this type of development for this particular area, that's probably as good as you can get. I mean there isn't a whole lot else you can do with it. It is on the half mile, it's no different than the other neighborhood center areas that we have promoted throughout this plan for light office. You know, it is smack on the half mile between Linder and Meridian. I mean that's no different than all those other half circles we have placed all over that map as we try to promote light office, small Meridian City Council Meeting February 25, 2003 Page 36 of 46 commercial, neighborhood commercial, and I guess I'm still not convinced. I recognize today that there may not be a tremendous market for light office. I recognize the economy is such that that may be the problem, but that doesn't mean we should do something different today just because that economy is in a down turn. I think the principles of the private paths in this land use map in the Comprehensive Plan go to areas just like this. I also -- I mean I recognize that that path that goes to the fence is kind of silly, I recognize that, and probably trying to make it into a swale walking path is probably better than nothing, but I live next to two subdivisions that have those type of indentations with benches and I have never seen a person sit on the bench ever. It is wasted space. It is -- I mean and I'm the one saying put benches and make it inviting, but, I tell you, in a path area that is no bigger than this room, having benches is just a waste of space. So I guess I may be the only one, but I am not is support of this project. I think it is very nice but it just doesn't go there. I think there was intended to be a small office type of commercial development for neighborhood uses right on the main road. That's just no different than the rest of them. I think this project, like Tully Cove off of Linder, same similar type of setup, it's a wonderful project, and I think something that really is needed here in Meridian, I just don't think it's needed there at that location. Corrie: Benches are good for senior citizens. Nary: I agree, Bird: I was just going to say that. Nary: They can come over to our neighborhood and sit on them, because no one else sits on those benches in those little indentations that are no bigger than this room. Bird: Now that I have to do my walk, I'll come over there so I can sit down. Nary: Come on over. Corrie: Hearing no further discussion, I will entertain a motion, then, for the request for a rezone Scottsdale Villas Subdivision. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we approve the request for rezone of 3.66 acres from L-O to R- 15 zones for the proposed Scottsdale Villas Subdivision by Pinnacle Engineers and Wolfe Commercial Enterprises, LLC, on West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue, and to incorporate staff comments and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision and Order. McCandless: Second, Meridian CIty Council Meeting February 25, 2003 Page 37 of 46 Corrie: Motion has been made and seconded to approve the rezone of L-O to R-15. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Motion is approved three to one. MOTION CARRIED: THREE AYES. ONE NAYE. Corrie: Item Number 16, request for Preliminary Plat for Scottsdale Villas Subdivision. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we approve PP 02-029, a request for Preliminary Plat approval of 19 building lots and two other lots on 3.66 acres in a proposed R-15 zone for the proposed Scottsdale Villas Subdivision by Pinnacle Engineers, Incorporated, West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue, the attorney to draw up the Findings of Facts and Conclusions of Law and Decision and Order and incorporated staff comments and applicant comments, which I believe is -- in this one we probably have to have the three detached buildings would be in the Preliminary Plat; am I not right? That would be it. McCandless: Second, Corrie: Okay, Motion has been made and seconded. Any further discussion? Roll call vote, Mr. Berg. Roll Call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. Three to one. Motion approved, MOTION CARRIED: THREE AYES. ONE NA YE. Corrie: Item Number 17 is a request for a Conditional Use Permit. Bird: I'm on a roll. Corrie: For a planned unit development. Bird: Mr. Mayor, I'm on a roll. Corrie: You're on a roll. Bird: Yes, I guess. Corrie: Mr. Bird. Meridian City Council Meeting February 25, 2003 Page 38 of 46 Bird: I move that we,approve CUP 02-045, request for a Conditional Use Permit for a planned unit development for 19 single family attached units in a proposed R-15 zone for proposed Scottsdale Villas Subdivision by Pinnacle Engineers, ] ncorporated , West Alden Drive, southwest corner of West Franklin Road and Southwest 7th Avenue and to include three detached buildings or single family units and for the attorney to draw up the Findings of Facts and Conclusions of Law and Decision and Order. McCandless: Second. Corrie: Okay, Motion has been made and seconded. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll-Call: McCand]ess, aye; Nary, naye; de Weerd, aye; Bird, aye. Corrie: Okay. Three to one. Motion is approved. MOTION CARRIED: THREE AYES. ONE NAYE. Corrie: Thank you, Mr. Boyle, Item 18. Public Hearing: AZ 02-029 Request for Annexation and Zoning of 39.92 acres from RUT to R-8 zones for proposed WatersonQ Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Item 19. Public Hearing: PP 02-030 Request for Preliminary Plat approval of 125 build ing lots and 15 other lots on 39,92 acres in a proposed R-8 zone for proposed WatersonQ Estates by Howell-Murdoch Development Corporation - northwest corner of North Linder Road and West Ustick Road: Corrie: Item Number 18 and 19, I will open the Public Hearing on both of those. Eighteen is the request for annexation and zoning of 39.92 acres from RUT to R-8 zones for proposed Watersong Estates by Howell-Murdoch Deve]opment Corporation, northwest corner of North Linder Road and West Ustick Road. Item Number 19 is a Pu bUc Hearing for a Preliminary Plat approval of 125 build ing lots and 15 other lots on 39.92 acres in a proposed R-8 zone for the proposed Watersong Estates. At this time, I will open the Public Hearing and invite staffs comments first, please. McKinnon: Thank you, Mr. Mayor, Members of the Council. Just one item of housekeeping before we get into the staff report. Due to some revisions made in the -- made to the Preliminary Plat, they have reduced the number of lots by one, so in making any motions concerning this, if you could reduce the 115 building lots to 114 building lots, we would appreciate that, so that the motion is correct with that being presented to you tonight. As you can see on the overhead that we have prepared and bolded the area that we are encompassing with this new subdivision for Watersong Estates. It's another north Meridian area subdivision before we have our North Meridian Meridian City Council Meeling February 25, 2003 Page 39 of 46 Area Plan in place. This is immediately adjacent to the Bridgetower Subdivision and to the east is the elementary school site, to the northeast is Baldwin Park, and further to the northeast -- it would be north northeast would be the Cooper -- oh, boy -- Cobblefield Crossing Subdivision. If you could go to the next slide, Brad. The applicant has been through numerous iterations of the Preliminary Plat to meet the requirements of the recommendation as far as the annexation goes, I believe the applicant is in support of those items that were recommended by the Planning and Zoning Commission and I have reviewed those and found those to be accurate. With the Preliminary Plat, however, the first recommendation that the Planning and Zoning Commission made concerning the Preliminary Plat was in regards to the fact that there are two lots within the subdivision that exceed the block length and there are three lots that exceed the minimum block length. In our Meridian City Code Section 12-4-5 it states that we cannot have blocks less than 500 feet in length and we can't have blocks in a subdivision of over 1,000 feet in length and there was a requirement for a variance to the accompany this Preliminary Plat. As of yet we haven't received an application for the variance for that, for the block lengths and so I believe it would be appropriate tonight to continue this hearing until we have the opportunity to review the variance with this application. Furthermore, into the recommendation, the fourth item under special consideration by the Planning and Zoning Commission, had to deal with a waiver request from the applicant to not have to tile the White Drain and that's something that was made -- it was an allowable request within Bridgetower, The White Drain is located up on the northern portion -- northeast portion of the subdivision. They have requested not to have to tile portion of the White Drain. We do have a Public Hearing tonight. I know the applicant is here and would like to make some statements concerning this application. The applicant has done a good job meeting all of the other requests of the Planning and Zoning Commission. I do have a copy of the revised Preliminary Plat that meets those conditions. However, I don't have a variance to accompany it, so I'll cut my comments short and let the applicant to be heard with my request for a continuance at this time. Corrie: Any questions? Nary: Mr. Mayor? Corrie: Mr. Nary, Nary: So, Dave, that map that you have up there, that's the revised Preliminary Plat that's different than the one we have on our disk; right? That's the one we need to be concerned with? McKinnon: This is the one that we need to be concerned with that's shown. Nary: Okay. McKinnon: This is the correct one. It has been further revised on some of the plat notes on a non-electronic copy that was delivered today. Nary: Okay. Thank you. Meridian City Council Meeting February 25, 2003 Page 40 of 46 Corrie: Okay. [s the' applicant here this evening? You have already been sworn, I believe. No, you haven't either. Sorry. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Fluke: It is. Corrie: Thank you. Name and address, please. Fluke: Mr, Mayor, Members of the Council, thank you, Darin Fluke, JUB Engineers, 250 South Beachwood, representing the applicant in this matter. Well, we do have a bit of a unique situation. We have some short block lengths here, which, as Dave alluded to, we have gone through a number of iterations of this project. Started out with some office lots there along Linder Road. Those were removed before we made the application, changed the layout some. We made an application with a layout that we were comfortable with, It had two approaches to Linder Road. That didn't work, because we have got the middle school across the street from us and the Highway District required that we align with their driveway, The particular location of that driveway didn't allow us to fit another approach, given the minimum offsets that we had to maintain, so we came up with this design, Actually, we came up with another design previous to this. This one was changed in going through the Planning and Zoning Commission's process to make a couple of more street connections, which -- internal to the subdivision, which, then, resulted in a couple of those shorter block lengths that you see, We are getting it coming and going on this one, but we think we have got a layout that works pretty well. We have almost 10 percent open space within this development. Five percent would be required. We are requesting an R-8 zoning designation. Minimum lot size on these lots is no smaller than about 6,600 square foot all the way up to about 12 or 13,000 square feet. That's your range. The average lot size runs about 8,600 square feet in the development. What we would propose for the open space in this one is we'd like to do-- as you see the roundabout and, then, the -- sort of the entryway open space there to the south and west of that. We have proposed sort of an urban plaza type feel on that particular lot that works as an entry feature, as well as a place for people to gather. We don't have a detailed design on that yet and we will have to have that included in on our Landscape Plan. Being across the street from the middle school we don't feel it would be an effective use of the land to provide other recreational amenities, because we are going to have large open spaces there, as well as probably basketball courts and those sorts of things. That's why we have not included that in on this one. We are in the same situation that a number of developments are in within north Meridian with regard to the right of way. We have preserved 23 feet there, which is what they would require for a 96 foot section for a five lane road section -- 96 foot right of way, five lane road section. That would allow for a five foot detached sidewalk and we are showing that as a meandering sidewalk there along the frontage. The Planning and Zoning Commission -- well, let me back up. If you look at the lot there on the north, that does contain the city's White sewer trunk -- White Drain sewer trunk runs through there, as well as an access road for the city. It is graveled at the present time. The Planning and Zoning Commission asked that we pave that access road from Linder Road west approximately 300 feet to where the White Drain leaves the property, thereby facilitating connection with any future path that came along the White Drain, so we would be amenable to that Meridian City Council Meeting February 25, 2003 Page 41 of 46 and have amended that Landscape Plan to indicate that. For a development of this size, we have a fair amouflt of street -- and I would point out that the city noticed this as 125 lots, which is what we did have at the previous iteration. With the boundary problem that we discovered, we lost another lot, and so we are down to 124. I'm not sure where the 114 came from. McKinnon: I believe that was building lots. Fluke: It's 124 building lots, 12 other lots. McKinnon: Thank you. Fluke: So I just wanted to get that on the record. Anyway, I think we have developed a -- or a nice Site Plan here that fits well with what the city has envisioned for that medium density residential designation that you have got on your land use map and it should be fit well and work well with the other developments that you have in the area, including the schools and parks that are in this area. If Council has any questions I would be happy to take those now. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: And you understand that we can't really vote on this without the variance request? Fluke: I do. De Weerd: Okay. Fluke: I think this is the most current plan, just for the record, Nary: Oh, I thought he told us it was -- Fluke: The only thing that's changed is some notes that you don't see on there. The layout is just the same. Nary: Oh. Okay. McKinnon: That's correct. Bird: That's the actual-- this show 124. Fluke: That's correct. 124 lots on that layout, with 12 other lots. Nary: Mr. Mayor? Corrie: Mr. Nary. Meridian City Council Meeting February 25, 2003 Page 42 of 46 Nary: Is that one green space -- is this a green space on this portion right here? Fluke: It is. Nary: Is this a stub street to -- Fluke: Bridgetower. Nary: -- Bridgetower? Fluke: Thank you. Corrie: Okay, Anyone else to issue testimony tonight? Okay. Council? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: How long before the variance on the lot lengths would be -- come though? That's going to determine how long we continue these Public Hearings for. Will, what's the normal on that? Corrie: Four weeks? David, are we looking at four weeks? Berg: Depending on when we get the application. We will get it tomorrow? Notice in the paper 15 days prior to the hearing. Bird: 25th of March? Corrie: Should be good. Bird: Mr. Mayor? Corrie: Mr, Bird. Bird: With that I would move that we continue Public Hearing AZ 02-029, request for annexation and zoning of 39.92 acres from RUT to R-8 zones for the proposed Watersong Estates by Howell-Murdoch Development Corp. on the northwest corner of North Linder Road and West Ustick Road to March 25th, 2003. Nary: Second. Corrie: Motion has been made and seconded. Any further discussion? All in favor of the motion say aye. All no -- excuse me, they are all ayes. MOTION CARRIED: ALL AYES. Meridian City Council Meeting February 25, 2003 Page 43 of 46 Corrie: Mr. Bird, for the request -- Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we continue the Public Hearing PP 02-030, the request for Preliminary Plat approval of 124 building lots and 12 other lots on 39.92 acres in a proposed R-8 zone for the proposed Watersong Estates by Howell-Murdoch Development Corporation, northwest corner of North Linder Road and West Ustick Road until March 25,2003. McCandless: Second. Corrie: Motion has been made and seconded to continue the Public Hearing, the Preliminary Plat for Watersong Estates until March 25, 2003. Any further discussion? All those in favor of the motion say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. Corrie: See you the 25th on this one. Okay, Council, the time is 9:00. I will entertain a motion -- Bird: Mr. Mayor? Nary: Well, I was just going to say one thing before we adjourn, but I know Mr. Brundt isn't here, Mr. Thomason is, but I read this article the other day and I know the writer normally doesn't write the headlines in the Statesman and I know the purpose of the headlines is to make them read the article. It sure made me read it, because we never intended what this -- Bird: We didn't? Nary: -- to just a proposed tax increase. Bird: Is that right? Nary: That's exactly right. Bird: I thought that was the statement we were sitting up here all night saying, because that's what the headline said. Nary: Yes. That's what the headline made me think, yeah. I know Mr. Thomason doesn't write the headline, but somebody else does and I guess they should have read the article and attended the meeting, because that was not our intention -- sorry he's not here tonight, but -- and, hopefully, I saw -- a gentleman had sent them an e-mail regarding some of the inaccuracies that were in the report, so, hopefully, you can correct that, but I just find it very frustrating to read headlines like that that don't reflect Meridian City Council Meeting February 25, 2003 Page 44 of 46 at all what our intentions were and I think we must have said it about a dozen times in the meeting. Bird: But that made you read it, though, didn't it? Nary: It certainly made me read it, but I would bet the majority of the people may not have read it, they only read the headlines. Bird: That's what they -- De Weerd: Well, it's very misfortunate that he has tried to set the tone of a committee that hadn't came in with any bias or predetermined direction. It's -- it is unfortunate. Mr. Mayor, I have one thing I would like to ask of the Council before we leave. Gary had sent us a memo on the sewer system development fee and asked if we would like to see it and comment before he sends it out to SCA. Would there be any need or shall he just go ahead and send it on? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I was very satisfied with it. I don't know that we have need for further discussion at Pre-Council. I think maybe after we get it back from comment we may have some, but I didn't see a need to before we send it on. McCandless: I agree. Bird: Go ahead and go for it. Send it out. Did you agree with that, Mayor? Corrie: Yes, I did. I just -- I will tell him again, too. Watson: Notify me. Corrie: I have notified you, I will tell him again tomorrow. Anything else? Nary: The only other thing is I appreciate that Valley Times is here and I know Mr. Thomason writes the headlines for the articles that, then, match. Corrie: Okay. I will entertain a motion to close the regular meeting agenda for February the 25th. De Weerd: So moved. Corrie: Motion made and seconded? Nary: Second. Meridian City Council Meeting February 25, 2003 Page 45 of 46 Corrie: Okay. All those in favor of the motion say aye. All ayes. Motion to close at 9:05 p.m, MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:05 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: $ / 113 / {)3 DATE \\\\1I1111'",U, \\\ r:: M~h '" '\\\_f Or a-.rtl..^ //// ,,~, </4. ...... $' c} ~OR.4 ~ ~~ ~ cP )'-~ ~ ~ ~ 0 ~ ! ~ - SEAL .. P:l ~ <t-(j ,,~ 0 .2 ~ "10...", CS..,. 1 si ' -:t $" ~"" -1 Co ~ ....;:..... "/// UNT'l, \\,\ '/1 \\\ 11111I1l! \\\\\\\ BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION OF BRAHMA, LLC FOR APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.1, LOCATED WEST OF LINDER ROAD AND NORTH OF McMILLAN ROAD, MERIDIAN, IDAHO C/C 02/25/03 ) ) ) ) ) ) ) ) ) CASE NO. FP-03-005 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code 9 12-3-7 on February 25, 2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from David McKinnon Planner II for the Planning and Zoning Department, and Bruce Freckleton, Engineering Teclmician III, and that David McKinnon Planner II for the Planning and Zoning Department, and Becky Bowcutt, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1, The Final Plat of "LOCHSA FALLS SUBDIVISION NO, 1" as evidenced in Plat bearing: "PLAT OF LOCHS A FALLS SUBDIVISION NO.1, A PORTION OF THE EAST 12 OF SECTION 26 TAN., R.1 W" RM., MERIDIAN, ADA COUNTY, IDAHO 2003, #20807 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDNISION NO.1! (FP-03-005) - 1 \20807-PLT,DWG BKB 01/13/03, SHEET 1 OF 3, HANDWRITTEN DATE: 1/13/03, BRAHMA, LLC-DEVELOPER, BRIGGS ENGINEERING, INC.-CONSULTING ENGINEERS", Brahma, LLC, Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician ill, and David McKinnon Planner IT for the Planning and Zoning Department, dated February 25,2003, listing 9 General Requirements and 17 Site Specific Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of four pages, and by this reference incorporated herein, and the response letter from Becky Bowcutt dated February 24,2003, a true and correct copy of which is attached hereto marked Exhibit "B", and consisting of two pages, and the additional requirements from the action of the Council taken at their February 25,2003 meeting as follows, to-wit: 1.1 Per Becky Bowcutt's letter dated February 24,2003 pertaining to Site Specific Requirements number 5, and General Requirements number 9, and the following Requirements shall be revised and which shall now read as follows: SITE SPECIFIC REQUIREMENTS 5. The future right-of-way required along Linder Road is 38 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant intends to retain ownership ofthe lot until such time as ACHD requests transfer oftitle. The applicant agrees to provide additional vegetative cover to the area, However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. The 4 foot gravel shoulder meets the standards of ACHD and the applicant believes the additional six feet is not needed; however, it is required that six feet shall be planted with vegetative cover with irrigation and that the Homeowner's Association shall maintain the area until such time as the Ada County ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.1 / (FP-03-005) - 2 Highway District requests transfer of title for the additional right-of-way. GENERAL REQUIREMENTS 9. The construction plans reflect a (10) foot asphalt pathway along the south side of the collector roadway with no sidewalk on the north side. Pedestrian friendly crossings at intersections to the pathway shall be provided. Directional signage for the proposed City Community Park will need to be installed along the pathway, The applicant is allowed four foot (4') detached sidewalks. 1.2 Comply with the Meridian Fire Department's requirements as follows: 1. The project which comprised of single family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart, 1997 UFC Appendix III-A 2. Acceptance ofthe water supply for fire protection will be by the Meridian Water Department. 3, Final approval of the fire hydrant locations shall be by the Meridian Fire Department. The proposed fire hydrant locations will be submitted to the Public Works for plan reVIew. 4. All roads and fire lanes shall have a turning radius of28' inside and 48' outside. 5. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code, 6. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 7. Streets which are greater than 150' in length and are not provided with an outlet are required to be provided with a ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDMSION NO, 1 I (FP-03-00S) - 3 turnaround, this maybe an issue on N, Mink Creek and W. Puzzle Creek, 8. All access roads within the project shall have a clear driving surface with a minimum width of20' available at all times, No parking will be allowed in the area adjacent to Block 2 Lot 1, UFC 902.2.2.1 9, For clarification, the applicant has been approved for a 33 foot street section within the development. 1.3 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1, State ofIdaho Catalog Of Stormwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Environmental Quality, July 1997, 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDMSION NO, 1 I (FP-03-005) - 4 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements, By action of the City Council at its regular meeting held on the 2 fi+!!.- day of ~6~ ,2003. By: ~ RT D. CORRIE or, City of Meridian Copy served upon Applicant, the PlaIll1ing and Zoning Department, Public Works Department, and City Attorney. Bydl~~~,~ City Clerk Dated: -6-03 - Z:\Work\M\Meridian\Meridian 1 5360M\Lochsa Falls Sub No. [ FP-03.005\OrderFP.doc ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDNISION NO.1 I (FP-03-005) - 5 MAYOR Rob...'rt D. Come HL'B OF TRE~SCRE V.4.LLEY A Good Place to Live LEGAL DEPARTMENT (208) 288-2499 . Fa;, 28&-2501 CITY COUNCIL 1\.lEMBERS William L.M. Nary Kcith Bird Tammy dcWecrd Chene McCandless CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-1433 ' FA..\: (208) 8874813 City ClerkOtlice Fax (208) 888-4218 Pl'BLIC WORKS BVlLDING DEPARTMENT (lOS) 887-22 tl . Fa.',887-1297 PLAL'\i'NING Ai'W ZONING DEP .UTh!EN'f (208) 884-5533' FAX 8&8-6854 MEMORANDUM: February 25, 2003 To: Mayor & City Council ~ _. RECEIVED FEB 2 0 2003 From: Bruce Freckleton, Engineering Tech ill David McKinnon, Planner IT };JA. LOCHSA FALLS SUBDIVISION NO.1 Re: Cit-v Of Meridian CitY Clerk Office · Request for a Final Plat Approval of Lochsa Falls Subdivision No. I, Consisting of Seventy-Eight (78) Building Lots and Nine (9) Other Lots on 30.17 Acres in an R-4 Zone by Brahama, LLC (File No. FP 03-005). We have reviewed this submittal and offer tbe following comments, as conditions of the applicant. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION This is the fIrst phase of the Lochsa Falls Subdivision, located on the west side of Linder Road, approximately ~ a mile south of Chinden Boulevard (Highway 20~26). The fIrst phase of the subdivision includes 78 single family building lots and 9 "other" (landscaping and drainage) lots. The gross density of Phase No.1 is approximately 2.6 dwelling units/acre. The subdivision was approved as a Planned Development allowing for reduced minimum house sizes (1.201+) and reduced building setbacks in the R-4 zone. The lots within the subdivision meet all of the minimum lot requirements of the Planned Development and the approved preliminary plat. The collector street for the subdivision (W. Cayuse Creek Drive) has a ten foot wide multi-use pathway located on the south side of the road, with no sidewalk on the north side. The rest of the subdivision has tietached sidewalks with a 5' wide parkway. ADDffiONAL CONSIDERATION . Linder Road Right~of-Way: As of February 13th, ACHD's Preliminary Plat condition to dedicate 48~feet of right-of-way from centerline on Linder Road had not been formally modified. Based on recent policy changes, Staff is under the assumption that ACHD will not compensate the developer for this additional right~of-way. Therefore, if ACHD can not negotiate a dedication or otherwise obtain the right-of~way, staff recommends that the future right~of-way be platted in a new common lot and planted with a vegetative groundcover (see Condition #4 below) to preserve the 96-foot total right-of-way width. 1n>.1l<l..('lA't E.)(h.'b;~ -/-l" 1 J y.~_..".".,.. 0u-- ~ ~ ttoL J P~0f 6. Mayor and Council ( February 25,2003 Page 2 SITE SPECIFIC REQUIREMENTS 1. Applicant shall meet all terms of the approved Preliminary Plat, Conditional Use Permit and the recorded Development Agreement. 2. The pressurized irrigation system within this development is to be owned and maintained by the Lochsa Falls Homeowners Association. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single~point connection to the culinary water system shall be required. Plans and specifications for the irrigation system shall be reviewed by the Public Works Department as part of the development plan review process, and a draft copy of the pressurized irrigation system O&M manual must be submitted prior to plan approval. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 3. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 4. If the 48-foot right-of-way on Linder Road is not dedicated to the Ada County Highway District, all future right-of-way (the portion to be dedicated) shall be platted in a separate common lot within Lochsa Falls No. 1. In addition, any portion of the future right-of-way that is not developed (if greater than 13 feet in width) shall be landscaped with a with a vegetative groundcover, iri addition to installing and maintaining a 10 foot wide gravel shoulder adjacent to the edge of pavement (per MCC12-13-10-9). Fencing within 20 feet of all public right of ways shall be no taller than 3 feet in height if solid fencing material is used, The Landscape Plan dated 11-15-02, prepared by Harvest Design IS approved with the following correction to be made by the applicant: · Number 7 on page L-1 shall be modified to reflect the correct gravel shoulder width of 10' rather than the indicated 3' gravel shoulder. 7. Modify or add the following plat notes in the manner noted below: · Please delete note number two (2) on the face of the Plat. It is contradicted by note number fifteen (15). · Please add the words "and the City of Meridian" to the end of note number thirteen Ex.k.'bif itA" ~ot'" Mayor and Council February 25,2003 Page 3 · Revise, note number twelve (12) as follows: "Lots 1 ~, Block 1 ~ LoL." · Add a note to the face of the plat limiting the fencing adjacent to micro-paths to limited to no more than four feet (4') in height, if solid fencing material is used. 8, Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 9. Pursuant to the conditions of approval to the preliminary plat the developer shall be responsible for the construction of all fencing adjacent to the pathways within the subdivision. The submitted fencing plan does not include fencing for Lot 3, Block 7, and indicates six foot (6') tall fencing adjacent to the pathway on Lot 8, Block 6. A new fencing plan shall be submitted to Planning and zoning staff for approval prior to the city's signature on the plat, 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as detennined during the plan review process, prior to signature on the final plat per Resolution 02-374, 11. Any drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 100-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3:1. 12. The developer shall be responsible for the containment of construction debris within the subdivision. 13. Graphically depict 5-foot wide public utilities, drainage and utility easements along the west side of Lot 5, Block 4, Lots 1-2, Block 5, Lots 1 & 5, Block 9, Lot 1, Block 10, the south side of Lot 11, Block II, and the east side of Lot 1, Block 12, and Lot 1, Block 7, as these will be side lot lines when future phases are developed. 14. Correct the overall dimension (260.67') along the back of Lots 20-22, Block 7, 15. Add the radius dimension (50') to the cul-de-sac bulb ofW. Puzzle Creek Court, 16. Complete the Certificate of Owner's and it's accompanying Acknowledgment. 17. Staff's failure to cite specific ordinance provisions or tenns of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. GENERAL REOUIREMENTS L All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance ... .. ..... ... . E~l:b;~ _^U 3~4 Mayor and Council February 25,2003 Page 4 lateral users association, with written confirmation of said approval submitted to the Public Works Department. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation, 3. Two-Hundred-fifty watt (250w) and One-Hundred watt (lOOw), high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. Street light contractor to obtain design and permit :from the Public Works Department prior commencing installations. 4, Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5. Submit <<Final" letter from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to conform. 6. Sewer and water mains. shall be extended to and through the proposed development, thereby making the available for adjacent properties. 7. Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 8, Coordinate fire hydrant placement with the City of Meridian's Water Deputy Fire Chief and the Public Works Department. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2,K. Sidewalks are to provide a clear five-foot-wide walkway pathway without encroachment of mailbox structures. elt.1.b:i · ^tt '4 ~" BECKY Bowen", PlANNII~ .. lEBVICES J 100 E. Valli Hi Ln. Eagle, Idaho 83616 Phone: 484.3904 fa,,: 938-6210 February 24, 2003 City of Meridian Attn: City Council 33 East Idaho Meridian, Idaho 83642 RECE:tV"En FEB 2 5 2003 CITY OF MERIDIAN ~;z- Re: Lochsa Falls Subdivision NO.1 (Responses to Final Plat Comments) FP-03-005 Dear Council Members: SITE SPECIFIC REQUIREMENTS 1, The applicant is in agreement. 2. The applicant will comply with the City pressure irrigation requirements. It is the intent ofthe applicant to transfer ownership and maintenance to Settler's Irrigation District. 3. The applicant is in agreement. 4. The applicant will comply. 5. The future right -of-way required along Linder Road is 38 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant intends to retain ownership of the lot until such time as ACHD requests transfer of title. The applicant agrees to provide additional vegetative cover to the area. However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. The 4 foot gravel shoulder meets the standards of ACHD and the applicant believes the additional six feet is not needed. 6. The landscape plan will be revised accordingly. 7. The final plat will be modified accordingly. 8. The applicant will comply. 9, A revised fencing plan will be submitted with the appropriate revisions prior to signature on the final plat. 10, The applicant will comply. 1 I. The plans will comply with the requirement. 12. The applicant will comply. Page I Eu..b if. II B " / of;L 13, The final plat will be modified accordingly. 14. The final plat will be modified accordingly. 15. The final plat will be modified accordingly. 16, The applicant will comply. 17, The applicant understands. GENERAL REQUIREMENTS I, The applicant will comply. 2. The applicant wiII comply with the requirement if applicable to this phase. 3. The applicant wilI comply. 4. The applicant will comply if applicable to this phase. 5. The applicant will comply. 6. The applicant will comply. .7. The applicant's engineer will comply. 8, The applicant will comply. 9. The construction plans reflect a (10) foot asphalt pathway along the south side of the collector roadway witb no sidewalk on tbe north side. Pedestrian friendly crossings at intersections to the pathway shall be provided. Directional signage for the proposed City Community Park will need to be installed along the pathway. The applicant proposes (4) foot detached sidewalks. Please reference these items in the condition. Meridian Fire Department 1. The Council approved a 33 foot street section within the development Mr. Silva will not provide a letter of approval for the 33 foot section to ACHD. He indicates tbat his preference is 34 feet, which is not consistent with ACHD. At the original public hearing Mr. Bowers indicated that a 33 foot section would be acceptable and the Council motion reflected tbe fact Sincerely, /k Page 2 !v.A:b,~ "8" J.Qf.,1.. RECEIVED MAR - 6 2003 City of Meridian City Clerk O:ffic~ WHITE PETERSON KEvIN E. DINIUS JULIE KLEIN FISCHER WM.F. GIGRAY,11l T. GUY HALLAM" D. SAMUEL JOiNSON WILLIAM A. MORROW WILLIAM F. NICHOLS" CHRlSTOPHER S. NYE WHITE) PETERSON, MORROW) GIGRA Y, ROSSMAN, NVE & ROSSMAN, P,A. :~~::~:~ON ATTORNEYS AT LAW NAMPA OFFICE 5700 E. fRANKLIN RD., ERlC S. ROSSMAN SUITE 200 TODO A ROSSMAN NAMPA, IDAHO 83687.8402 DAVID M. SWARlLEY TEL. (208)466-9272 PAMELA J. TARLOW FAX (208) 466-4405 TERRENCE R. WHITE"" NICHOLAS L. WOLLEN "Also admitted in OR "" Also admitted in W A March 5, 2003 William G. Berg, Jr. City Clerk 33 East Idaho Street Meridian, Idaho 83642 Re: BRAHMA, LLC / LOCHSA FALLS SUBDIVISION NO.2 I FINAL PLAT - (FP-03-006) Dear Will; Regarding the above referenced matter, please find enclosed the original of the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by the Mayor and yourself. Plea3e' serve a copy ofthe ORDER upon the Applicant, with a Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the attorney's office. If you have any questions) please give me a calL Z:\Work\M\Meridian\Meridianl 5360M\Lochsa Falls Sub No.2 FP-03-Q06\ClerkFPltr 0305 03.doc BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION OF BRAHMA, LLC FOR APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.2, LOCATED WEST OF LINDER ROAD AND NORTH OF McMILLAN ROAD, MERIDIAN, IDAHO C/C 02/25/03 ) ) ) ) ) ) ) ) ) CASE NO. FP-03-006 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on February 25, 2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from David McKinnon Planner II for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that David McKinnon Planner II for the Planning and Zoning Department, and Becky Bowcutt, commented at the hearing, and the Council having considered the requirements ofthe preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "LOCHSA FALLS SUBDIVISION NO.2" as evidenced in Plat bearing: "PLAT OF LOCHSA FALLS SUBDNISION NO.2, A PORTION OF THE NE 1/4 OF SECTION 26 TAN., R.IW., B.M" MERIDIAN, ADA COUNTY, IDAHO 2003, #20906 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDNISION NO. 2/ (FP-03-006) - 1 \20906-PLT.DWG BKB 01/13/03, SHEET I OF 2, HANDWRITTEN DATE: 1/13/03, BRAHMA, LLC-DEVELOPER, BRIGGS ENGINEERING, INC.-CONSULTING ENGINEERS", Brahma, LLC, Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III, and David McKinnon Planner IT for the Planning and Zoning Department, dated February 25,2003, listing 9 General Requirements and 12 Site Specific Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of three pages, and by this reference incorporated herein, and the response letter from Becky Bowcutt dated February 24,2003, a true and correct copy ofwhich is attached hereto marked Exhibit "B", and consisting of two pages, and the additional requirements from the action ofthe Council taken at their February 25, 2003 meeting as follows, to-wit: 1,1 Per Becky Bowcutt's letter dated February 24, 2003 pertaining to d General Requirements number 9, and the following Requirements shall be revised and which shall now read as follows: GENERAL REQUIREMENTS 9. The applicant is allowed four foot (4') detached sidewalks. 1.2 Comply with the Meridian Fire Department's requirements as follows: 1. The project which comprised of single family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart, 1997 UFC Appendix ill-A 2, Acceptance of the water supply for fire protection will be by the Meridian Water Department. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDMSION NO, 2/ (FP-03-006) - 2 3. Final Approval of the fire hydrant locations shall be by the Meridian Fire Department. The proposed fire hydrant locations will be submitted to the Public Works for plan review, 4. All roads and fire lanes shall have a turning radius of28' inside and 48' outside. 5, Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 6. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 7. Streets which are greater than 150' in length and are not provided with an outlet are required to be provided with a turn-around. 8. Provide an approved turn around for any street, which exceeds 150' in length as a result ofthe phasing ofthe project. 9. For clarification, the applicant has been approved for a 33 foot street section within the development. 1.3 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation, Manuals for guidance: 1. State ofIdaho Catalog Of Stormwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Envirorunental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.2 I (FP-03-006) - 3 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed andlor the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. By action of the City Council at its regular meeting held on the FJbb f-1A.-Cl.- y- '1 ~ 25-f!::; day of ,2003. By: ((rid iJ. ~ ROBERT D, CORRIE Mayor, City of Meridian B~~~/~ City Clerk Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, d C. A ,\1l1l1l111111 an Ity ttorney, '\""Of M" filII ...\ ~f I .t:.fY(1) I,.. ~...", ::\' ....../,., "'/-/ .: (j ~roJ:) A '"'i1,....... 3-6-tJ3 .2' cP ''''i0~ ~ ;::::: ~ '0 ~_ Dated: - - - Z:\Work\M\Meridian\Meridian 15360M\Locnsa Falls Sub No.2 FP-03-006\OrderFP.doc ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO, 2 I (FP-03-00G) - 4 M.-\ 'lOR Robert D. Com.: HCrB OF TRE4SURE r<:J.LLEY A Good Place to Live LEGAL DEPARTMENT (208) 288-2499 ,Fa.\: 288-250 1 CITY COUNCIL MEMBERS William L.M. Nary Keith Bird Tammy de\V~.:rd Cherie l'>kCandkss CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433' FA'X(208) 887-4813 City Clerk Otlke Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211' Fax 887-1297 PLAi"lNING A.l"lD ZONTNG DEPARTMENT (208) 884-5533 . FA.."\( 838.6854 MEMORANDUM: February 25,2003 To: Mayor & City Council ~ R, E'lrE" ',1\ Tp l~j J i V ..;\~~...-. ;:'::." ? 0 2003 ~ "1._, J .. From: Bruce Freckleton, Engineering Tech III David McKinnon, Planner II J::jA LOCHSA FALLS SUBDIVISION NO.2 Cit-r ;Jf Meridian. Cit.y Clerk Office Re: · Request for a Final Plat Approval of Lochsa Falls Subdivision No.2, Consisting of Forty-Nine (49) Building Lots and Two (2) Other Lots on 11.22 Acres in an R-4 Zone by Braharn~ LLC (File No. FP 03-006). We have reviewed this submittal and otTer the following comments, as conditions of the applicant. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION This is the second phase of the Lochsa Falls Subdivision, located on the west side of Linder Road, approximately ~ a mile south of Chinden Boulevard (Highway 20-26), This phase of the subdivision includes 49 single family building lots and 2 "other" (landscaping and drainage) lots. The gross density ofPnase No.2 is approximately 3.0 dwelling units/acre. The subdivision was approved as a Planned Development allowing for reduced minimum house sizes (1,201+) and reduced building setbacks in the R-4 zone. The lots within the subdivision meet all of the minimum lot requirements of the Planned Development and the approved preliminary plat. The collector street for the subdivision (!'N. Cayuse Creek Drive) has a ten foot wide multi-use pathway located on the south side of the road, with no sidewalk on the north side. The rest of the subdivision has detached sidewalks with a 5' wide parkway, SITE SPECIFIC REQUIREMENTS 1. Applicant shall meet all terms of the approved Preliminary Plat, Conditional Use Permit and the recorded Development Agreement. 2. The pressurized irrigation system within this development is to be owned and maintained by the Lochsa Falls Homeowners Association. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not AA:6.1.." ,. I D'f3 Mayor and Council February 25, 2003 Page 2 specifications for ~he irrigation system shall be reviewed by the Public Works Department as part of the development plan review process, and a draft copy of the pressurized irrigation system O&M manual must be submitted prior to plan approval. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 3. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits, All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy, A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 4. Fencing within 20 feet of all public right of ways shall be no taller than 3 feet in height if solid fencing material is used. 5. The Landscape Plan dated 1-15-03, prepared by Harvest Design is approved as submitted. 6. Modify or add the following plat notes in the manner noted below: . Please delete note number two (2) on the face of the Plat. It is contradicted by note number fifteen (15). 7, Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 8, Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374, 9. Any drainage areas (detentionlretentiotl basins) must be designed to ensure that water is retained only during 1 DO-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. 10. Graphically depict 5-foot wide public utilities, "drainage and utility easements along the west side of Lot 1, Block 14, and Lot 25, Block 13, as these will be side lot lines when future phases are developed. 11, Complete the Certificate of Owner's and it's accompanying Acknowledgment. 12, Staffs failure to cite specific ordinance provisions or tenns of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. 6J-:6"'" If' r:;.d 3 Mayor and Council February 25,2003 Page 3 GENERAL REQUIREMENTS 1, All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13, Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association, with written confirmation of said approval submitted to the Public Works Department. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8, Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-Hundred-fifty watt (25 Ow) and One-Hundred watt (lOOw), high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense, Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. Street light contractor to obtain design and penmt from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5. Submit "Final" letter from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to conform. 6. Sewer and water mains shall be extended to and through the proposed development, thereby making the available for adjacent properties. 7, Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 8, Coordinate fire hydrant placement with the City of Meridian's Water Deputy Fire Chief and the Public Works Department, Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K. Sidewalks are to provide a clear five-foot-wide walkway pathway without encroachment of mailbox structures. ~",.:/ ';If" Jof.J BECKY BOWCUTT PUUfNING SERVICES 1100 E, Valli Hi Ln. Eagle, Idaho 836 16 Phone: 484-]904 Fax: 938-6210 February 24, 2003 FECEIVED FEB 2 5 2003 CITY OF MERIDIAN" j1T'J?Lr City of Meridian Attn: City Council 33 East Idaho Meridian, Idaho 83642 Re: Lochsa Falls Subdivision No.2 (Responses to Final Plat Comments) FP-03-006 Dear Council Members: SITE SPECIFIC REQUIREMENTS 1. The applicant is in agreement. 2. The applicant will comply with the City pressure irrigation requirements. It is the intent of the applicant to transfer ownership and maintenance to Settler's Irrigation District. 3. The applicant is in agreement. 4. The applicant will comply. 5. The applicant is in agreement. 6. The final plat will be revised accordingly. 7. The applicant will comply. 8. The applicant will comply. 9. The applicant will comply. 10, The final plat will be revised accordingly. 11. The applicant will comply. 12, The applicant understands, eu..1Jil" a " Page I GENERAL REQUIREMENTS I. The applicant will comply, 2. The applicant will comply with the requirement ifapplicable to this phase. 3. The applicant will comply, 4. The applicant will comply if applicable to this phase, 5. The applicant will comply. 6. The applicant will comply, 7. The applicant's engineer will comply. 8. The applicant will comply. 9. The applicant proposes (4) foot det.ached sidewalks. Please reference this item in the condition. Meridian Fire Department 1. The Council approved a 33 foot street section within the development. Mr. Silva will not provide a letter of approval for the 33 foot section to ACHD. He indicates that his preference is 34 feet, which is not consistent with ACHD. At the original public hearing Mr. Bowers indicated that a 33 foot section would be acceptable and the Council motion reflected tbe fact. Sincerely, /kdp' ~~.~ t'/'J If Page 2 RECEIVED MAR - 6 2003 City ofMeridi~rs. City CIerI" Offwt.:." WHITE PETERSON KEVIN E. DINIUS JULIE KLEIN FlSCHER WM, F. GIGRAY,1lJ T. GUY HALLAM' D, SAMUEL JalNSON Wl~~IAM A MORROW WILLIAM F. NICHOLS' CHRISTOPHER S, NVE WHITE, PETERSON, MORROW, GIGRA V, ROSSMAN, NVE & ROSSMAN, P,A. :~~: :~~~~ON ATTORNEYS A T LAW NAMP A OFFrCE 5700 E. FRANKLIN RD., ERIC S. ROSSMAN Sum 200 TODD A. ROSSMAN NAMPA, IDAHO 83687-8402 DAVID M. SWARll.EY TEL. (208) 466-9272 PAMELA J. TARLOIV FAX (208) 466-4405 TERRENCE R. WHITE" NICHOLAS L WOL~EN · Also admitted in OR .. Also admilted in WA March 5, 2003 William G. Berg, Jr. City Clerk 33 East Idaho Street Meridian, Idaho 83642 Re: BRAHMA, LLC / LOCHSA FALLS SUBDIVISION NO. 3/ FINAL PLAT - (FP-03-007) Dear Will: Regarding the above referenced matter, please find enclosed the original of the ORDER OF CONDITIONAL APPROV AL OF FINAL PLAT for approval and signature by the Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the attorney's office. If you have any questions, please give me a call. Z:\ Work\M\Meridian\Meridian 1 5360M\lochsa Falls Sub NO.3 FP-03-007\ClerkFPltr 03 05 03.doc ( BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION OF BRAHMA, LLC FOR APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.3, LOCATED WEST OF LINDER ROAD AND NORTH OF McMILLAN ROAD, MERIDIAN, IDAHO C/C 02/25/03 ) ) ) ) ) ) ) ) ) CASE NO. FP-03-007 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on February 25,2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from David McKinnon Planner IT for the Planning and Zoning Department, and Bruce Freckleton, Engineering Teclmician III, and that David McKinnon Planner IT for the Planning and Zoning Department, and Becky Bowcutt, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "LOCHSA FALLS SUBDIVISION NO, 3" as evidenced in Plat bearing: "PLAT OF LOCHSA FALLS SUBDIVISION NO, 3, A PORTION OF THE SOUTHEAST ~ OF SECTION 26 TAN" R,1 W" B.M., MERIDIAN, ADA COUNTY, IDAHO ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.3! (FP-03-007) - 1 2003, #21001 \2l00l-PLT.DWG BKB 01/13/03, SHEET} OF 2, HANDWRITTEN DATE: 1/13/03, BRAHMA, LLC-DEVELOPER, BRIGGS ENGINEERING, INC.-CONSULTING ENGINEERS", Brahma, LLC, Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III, and David McKinnon Planner IT for the Planning and Zoning Department, dated February 25,2003, listing 9 General Requirements and 14 Site Specific Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of four pages, and by this reference incorporated herein, and the response letter from Becky Bowcutt dated February 24,2003, a true and correct copy of which is attached hereto marked Exhibit "B", and consisting of two pages, and the additional requirements from the action of the Council taken at their February 25,2003 meeting as follows, to-wit: },1 Per Becky Bowcutt's letter dated February 24,2003 pertaining to Site Specific Requirements number 4, and General Requirements number 9, and the following Requirements shall be revised and which shall now read as follows: SITE SPECIFIC REQUIREMENTS 4. The future right-of-way required along Linder Road is 38 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant intends to retain ownership of the lot until such time as ACHD requests transfer of title. The applicant agrees to provide additional vegetative cover to the area. However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. The 4 foot gravel shoulder meets the standards of ACHD and the applicant believes the additional six feet is not needed; however, it is required that six feet shall be planted with vegetative cover with irrigation and that the Homeowner's Association shall maintain the area until such time as the Ada County ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDNISION NO.3 / (FP-03-007) - 2 Highway District requests transfer oftitle for the additional right-of-way. GENERAL REQUIREMENTS 9. The applicant is allowed four foot (4') detached sidewalks, 1.2 Comply with the Meridian Fire Department's requirements as follows: 1. The proj ect which comprised of single family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. The proposed fire hydrant locations will be submitted to the Public Works for plan reView. 4. All roads and fire lanes shall have a turning radius of28' inside and 48' outside. 5. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 6, Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 7. Streets which are greater than 150' in length and are not provided with an outlet are required to be provided with a turnaround. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.3 / (FP-03-007) - 3 8. For clarification, the applicant has been approved for a 33 foot street section within the development. 1.3 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stonnwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stonnwater disposal and design a stonnwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State of Idaho Catalog Of Stormwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Environmental Quality, July 1997, 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000, 2. The final plat upon which there is contained the Certification and signature ofthe City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.3 / (FP-03-007) - 4 By action ofthe City Council at its regular meeting held on the ,2 5"'.3.. day of ;::e6ru-~p: ,2003. By ~;l-j}~ ROBERT D. CORRIE Mayor, City of Meridian Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. By:.dl~A~I~. City Clerk Dated: 3 - 6 -IJ 3 6' J ,9 $ ~'< " \'[;:/<' .......... ....... t \\' c'\ \ \ \ Z:\Work\M\Meridian\Meridian 1 5360M\Lochsa Falls Sub No.3 FP-D3-007\OrderFP,doc ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR LOCHSA FALLS SUBDIVISION NO.3 / (FP-03-007) - 5 ~L.\ 'lOR Roo..'ft D. Corrie Hf.iB OFTRE:J.SURE r::J.LLEY A Good Place to Live LEGAL DEPARTMENT l20&) 288-2499 . Fa..'( 288-2501 CITY COG-.iCIL MEMBERS William U.l. Nary Keith Bird T anullY de \V cerd Cherie ;>"lcCandl.:ss CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, [DARO 83642 (208) 888-1433. FA..'((208) 887-4813 City Clerk Ollie.: Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 887-2211 . Fax 887.1297 PLA.i'lNING Al"JD ZONING DEP.ARTh!ENT (208) 884.5533 . F.-\..'i: 888-6854 MEMORANDUM: February 25, 2003 To: Mayor & City Council ~ RECENED FEB 2 0 2003 From: Bruce Freckleton, Engineering Tech III David McKinnon, Planner II NA LOCHSA FALLS SUBDIVISION NO.3 Citv OfMeridiail CitY Clerk Office Re: · Request for a Final Plat Approval of Lochsa Falls Subdivision No.3, Consisting of Sixty-Seven (67) Building Lots and Five (5) Other Lots on 22.31 Acres in an R-4 Zone by Brahama, LLC (File No. FP 03-007). We have reviewed this submittal and offer the following comments, as conditions of the applicant. 'rhese conditions shalr be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION This is the third phase of the Lochsa Falls Subdivision, located on the west side of Linder Road, approximately Y2. a mile south of Chinden Boulevard (Highway 20-26). This phase of the subdivision includes 67 single family building lots and 5 "other" (landscaping and drainage) lots. The gross density of Phase No.3 is approximately 4.37 dwelling units/acre. The subdivision was approved as a Planned Development allowing for reduced minimum' house sizes (1,201+) and reduced building setbacks in the R-4 zone. The lots within the subdivision meet all of the minimum lot requirements of the Planned Development and the approved preliminary plat. The collector street for the subdivision CW. Cayuse Creek Drive) has a ten foot wide multi-use pathway located on the south side of the road, with no sidewalk on the north side. The rest of the subdivision has detached sidewalks with a 5' wide parkway. ADDITIONAL CONSIDERATION · Linder Road Right-of~Way: As of February 13th, ACHD's Preliminary Plat condition to dedicate 48-feet of right-of-way from centerline on Linder Road had not been formally modified. Based on recent policy changes, Staff is under the assumption that ACHD will not compensate the developer for this additional right-of-way. Therefore, if ACHD can not negotiate a dedication or otherwise obtain the right-of-way, staff recommends that the future right-of-way be platted in a new common lot and planted with a vegetative groundcover (see Condition #4 below) to preserve the 96-foot total right-of-way width. =.(\",-11(\'1 /EJU&. )." If" I' I tJ F ,,~-- ~.1I. Mn HD / ~twJ :;:>€iVrL:4. '(JlOrfeA Mayor and Council February 25,2003 Page 2 SITE SPECIFIC REOUIREMENTS 1. Applicant shall meet all tenns of the approved Preliminary Plat, Conditional Use Permit and the recorded Development Agreement. 2. The pressurized irrigation system within this development is to be owned and maintained by the Lochsa Falls Homeowners Association. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. Plans and specifications for the irrigation system shall be reviewed by the Public Works Department as part of the development plan review process, and a draft copy of the pressurized irrigation system O&M manual must be submitted prior to plan approvaL If a single-point cormection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. '"' J. / Street signs are to be in place, water system shaH be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. If the 48-foot right-of-way on Linder Road is not dedicated to the Ada County Highway District, all future right-of-way (the portion to be dedicated) shall be platted in a separate common lot within Lochsa Falls NO.3. In addition, any portion of the future rig~t-of-way that is not developed (if greater than 13 feet in width) shall be landscaped with a with a vegetative groundcover, in addition to installing and maintaining a 10 foot \Vide gravel shoulder adjacent to the edge of pavement (per MCCI2-13-10-9). 5. Fencing within 20 feet of all public right of ways shall be no taller than 3 feet in height if solid fencing material is used. 6. The Landscape Plan dated 1-08-03, prepared by Harvest Design is approved as submitted. 7. Modify or add the following plat notes in the manner noted below: · Please delete note number two (2) on the face of the Plat. It is contradicted by note number fifteen (15). 8. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. EM:l,:~ ..".. ~O+" Mayor and Council February 25, 2003 Page 3 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 10. Any drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 1 aD-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. 11. Graphically depict 5-foot wide public utilities, drainage and utility easements along. the west side of Lot 11, Block 10, Lots 1& 8, Block 18, and the north side of Lot 2, Block 12, as these will be side lot lines when future phases are developed. 12. The sum of the segments of the south boundary doesn't add up to the overall dimension shown. 13. Add the dimension to the north boundary of Lot 12, Block 11. 14. Staff's failure to cite specific ordinance 'provisions or tenns of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. GENERAL REOUIREMENTS 1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation! drainage district, or lateral users association, with written confirmation of said approval submitted to the Public Works Department. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-Hundr:ed-fifty watt (25 Ow) and One-Hundred watt (lOOw), high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. Street light contractor to obtain design and permit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where (ooting would sit atop fill material. 5. Submit "Final" letter from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to conform. 6. Sewer and water mains shall be extended to and through the proposed development, thereby .. ~ . T ", ..... =~.\a:+.~"'" 301-4 LVlay,or anu \...OUIlCll February 25, 2003 Page 4 7. 8. ?J--' /C(li 5e&. () d f!cvf FP-03..Q07 Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish center-line elevations are set a minimum of three feet above the highest established normal groundwater elevation. Coordinate fire hydrant placement with the City of Meridian IS Water Deputy Fire Chief and the Public Works Department. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K. Sidewalks are to provide a clear five-foot-wide walkway pathway without encroachment of mailbox structures. &.h:b:fHA" &/ofa/ Lochsa Falls Sub No.3 BECKY BOWCUTT PLANNING SERVICES 1100 E Valli Hi Ln< Eagle. Idaho 83616 Phone; 484-3904 Fax; 938-6210 February 24, 2003 City of Meridian Attn: City Council 33 East Idaho Meridian, Idaho 83642 RECEIVED FEB 2 5 2003 CITY OF MERID1AL~ ~()- Re: Lochsa Falls Subdivision NO.3 (Responses to Final Plat Comments) FP~03-007 .Ir:;: Dear Council Members: SiTE SPECiFIC REQUiREMENTS 1. The applicant is in agreement. 2. The applicant will comply with the City pressure irrigation requirements. it is the intent of the applicant to transfer ownership and maintenance to Settler's Irrigation District. 3. The applicant is in agreement. 4. The future right-of-way required along Linder Road is 38 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant intends to retain ownership of the lot until such time as ACHD requests transfer of title. The applicant agrees to provide additional vegetative cover to the area. However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. The 4 foot gravel shoulder meets tbe standards of ACHD and tbe applicant believes tbe additional six feet is not needed. rZ _ I> - 1 ,,- j t^ (..V 5. The applicant will comply. 6. The appl icant is in agreement. 7. The final plat will be modified accordingly. 8. The applicant will comply. 9. The applicant will comply. 10. The plans will comply with the requirement. I I. The final plat will be modified accordingly. ExJt ;1,;1"13" Page I 12. The final plat will be modified accordingly. 13. The final plat will be modified accordingly. 14. The understands and is in agreement. GENERAL REQUIREMENTS I. The applicant will comply. 2. The applicant will comply with the requirement if appl icabJe to this phase. 3. The applicant will comply. 4. The applicant will comply if applicable to this phase. 5. The applicant will comply. 6. The applicant will comply. 7. The applicant's engineer will comply. 8. The applicant will comply. .9. The applicant proposes (4) foot detached sidewalks. Please reference this item in the condition. MERIDIAN FlRE DEPARTMENT 1. The Council approved a 33 foot street section within the development. Mr. Silva will not provide a letter of approval for the 33 foot section to AClID. He indicates that his preference is 34 feet, which is Dot consistent with ACHD. At the original public hearing Mr. Bower's indicated that a 33 foot section would be acceptable and the Council motion reflected the fact. Sincerely, &:!i 1 I. 12 " IZ",":b:, ,~ P&~-L '- RECEIVEI) MAR - 6 2003 City of' Meridian City Clerk Offi{.~' WHITE PETERSON KEvIN E. DINIUS JULIE KLEIN FiSCHER WM. F. GIGRA Y, 1u T. GUY HALLAM' D. SAMUEL JIHNSON WILLIAM A MORROW WILLIAM F. NICHOLS' CHRISTOPHER S. NYE WHITE, PETERSON, MORROW, GrORA Y, ROSSMAN, NYE & ROSSMAN, P.A. PHILIP A. PElERSON A TIORNEYS AT LAW NAMP A OFFICE ERICA S. PHILLIPS 5700 E. l'RAN]{L1N Ro" ERIC S. ROSSMAN SUnE 200 TODD A. ROSSMAN NAMPA, IDAHO 83687.8402 DAVID M. SWARlLEY TEL. (208) 466.9272 PAMELA J. TARLOW FAX (208) 466-4405 TERRENCE R. WHrTE" NICHOLAS L WOLLEN · Also admitted in OR .. Also admitted in W A March 5, 2003 William G. Berg, Jr. City Clerk 33 East Idaho Street Meridian, Idaho 83642 Re: HA V ASU CREEK, LLC / HA V ASU CREEK SUBDIVISION NO. 1/ FINAL PLAT - (FP-03-008) Dear Will: Regarding the above referenced matter, please find enclosed the original of the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT for approval and signature by the Mayor and yourself. Please serve a copy of the ORDER upon the Applicant, with a Certificate of Service in the file and a copy to Planning and Zoning and Public Works, and the attorney's office. If you have any questions, please give me a call. Z:\Work\M\Meridian\MeridianI5360M\I-IaV<lSu Creek Sub No. ] FP-03-008\ClerkFPltr 0305 03.doc BEFORE THE MERIDIAN CITY COUNCIL IN THE MATTER OF THE APPLICATION OF HA V ASU CREEK, LLC FOR APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDIVISION NO.1, LOCATED WEST OF LOCUST GROVE ROAD AND SOUTH OF McMILLAN ROAD, MERIDIAN, IDAHO C/C 02/25/03 ) ) ) ) ) ) ) ) ) CASE NO. FP-03-008 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on February 25,2003, and the Council finding that the Administrative Review is complete which bas included certain comments as stated in a letter to the Mayor and Council from David McKinnon Planner II for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that David McKinnon Planner II for the Planning and Zoning Department, and Becky Bowcutt, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "HA V ASU CREEK SUBDNISION NO.1" as evidenced in Plat bearing: "PLAT OF HA V ASU CREEK SUBDNISION NO. I, A RESUBDNISION OF PORTIONS OF LOTS 8 & 9, CRESTWOOD SUBDNISION NO. I LOCATED IN THE THE ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDNISION NO. 1/ (FP-03-008) - 1 NE 1/4 OF SECTION 31, TAN., RIE., B.M. MERIDIAN, ADA COUNTY, IDAHO 2003, #21106 \21106-PLT.DWG BKB 01/17/03, SHEET 1 OF 2, HA V ASU, LLC-DEVELOPER, BRlGGS ENGINEERlNG, INC.-CONSULTING ENGINEERS", Havasu Creek, LLC, Developer, is Conditionally Approved subj ect to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III, and David McKinnon Planner n for the Planning and Zoning Deparhnent, dated February 25, 2003, listing 9 General Requirements and 15 Site Specific Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of four pages, and by this reference incorporated herein, and the response letter from Becky Bowcutt dated February 24,2003, a true and correct copy of which is attached hereto marked Exhibit "B", and consisting of two pages, and the additional requirements from the action of the Council taken at their February 25, 2003 meeting as follows, to-wit: 1.1 Per Becky Bowcutt's letter dated February 24, 2003 pertaining to Site Specific Requirements numbers 4, 6, and 7, and General Requirements numbers 1 and 9, and the following Requirements shall be revised and which shall now read as follows: SITE SPECIFIC REQUIREMENTS 4. The future right-of-way required along Locust Grove is 35 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant agrees to provide additional vegetative cover to the area. However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. The 4 foot gravel shoulder meets the standards of ACHD and the applicant believes the additional six feet is not needed; however, it is required that six feet shall be planted with vegetative cover with inigation and that the Homeowner's Association shall maintain the area until such time as the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDIVISION NO.1 / (FP-03-008) - 2 Ada County Highway District requests transfer oftitle for the additional right-of-way. 6. The landscape plan delineates a paved vehicular/pedestrian access. This will provide access to the sewer that traverses the common lot and for ACHD to access the storm drainage pond for Lot 5, Block 8, and therefore there is no objection to the 14 foot multi-use pathway. 7. The landscape plan is approved with the 10 foot pathway as shown on the plan. GENERAL REQUIREMENTS 1. The user's ditch located along the north boundary of Phase 1 is not contiguous, but the adjoining residents in Crestwood Subdivision irrigate from the ditch. Therefore the user's ditch shall not be required to be piped. Reference to Crestwood Estates shall be added to the Final Plat since it is a recorded adjoining development. Therefore, the applicant shall add this notation as a Final Plat modification condition. 9. The applicant is allowed four foot (4') detached sidewalks. 1.2 Comply with the Meridian Fire Department's requirements as follows: 1. The project which comprised of one and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of2 hours to service the entire proj ect. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix ill-A 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. The proposed fire hydrant locations will be submitted to the Public Works for plan review. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDNISION NO. 1/ (FP-03-008) - 3 4. All roads and fire lanes shall have a turning radius of 28' inside and 48' outside. 5. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 ofthe Uniform Fire Code. 6. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 7. For clarification, the applicant has been approved for a 33 foot street section within the development. 1.3 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environrnental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State ofIdaho Catalog Of Stormwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division OfEnvironrnental Quality, July 1997. 2. Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDNISION NO.1 / (FP-03-008) - 4 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. By action of the City Council at its regular meeting held on the ro6 r Cl-tvL- '1 (/ 2 5-1f! day of ,2003. Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. By~dk-~~I~' City Clerk Dated: .,J -6 -OJ Z:\Work\M\Meridian\Meridian 15360M\Havasu Creek Sub No.1 FP-03-008\OrderFP.doc ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HA V ASU CREEK SUBDIVISION NO. 1 / (FP-03-008) - 5 ~(A '(OR Rob~rt D. Corrie HUB OF TREASCRE f/::J.LLEY A Good Place to Live LEGAL DEP.ARnrENT (208) 238-2499 . Fa..'\ 288-2501 CITY COUNCIL MEMBERS William U.l. Nary Kcith Bird Tanml)' deW~erd Cherie McC~l1dl~ss CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433 . FA..\: (208) 8874813 City Clerk Otli.:~ Fax (203) 888-4218 PUBLIC WORKS BFILDING DEPARTMENT (208) 887-22U . Fa..x 887-1297 PL.-\.i'-i"N1NG AND ZONING DEPARTMENT (208) 884-5533. F.-\..\: 888-6854 MEMORANDUM: February 25,2003 To: Mayor & City Council ~ RECEIVED FEB 2 0 2003 CITY OF MERIDIAN CITY CLERK OFFICF: From: Bruce Freckleton, Engineering Tech ill David McKinnon, Planner II NA HA V ASU CREEK SUBDIVISION NO.1 Re: · Request for a Final Plat Approval of Havasu Creek Subdivision No.1, Consisting of Fifty-Four (54) Building Lots and Seven (7) Other Lots on 15.32 Acres in an R-4 Zone by Havasu Creek, LLC (File No. FP 03-008). We have reviewed this submittal and offer the following comments, as conditions of the applicant. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY & LOCATION This is the first phase of the Havasu Creek Subdivision, located on the west side ofN. Locust Grove Road, approximately 1;4 mile south of McMillan Road. This phase of the subdivision includes 54 single family building lots and 7 "other" (landscaping and drainage) lots. The gross density of Phase 1 is approximately 3.48 dwelling units/acre. The subdivision was approved as a Planned Development allowing for reduced minimum house sizes (1,201+) and reduced building setbacks in the R-4 zone. The lots within the subdivision meet all of the minimum lot requirements of the Planned Development and the approved preliminary plat. The subdivision has detached sidewalks with a 5' wide parkway throughout. ADDITIONAL CONSIDERA nON . Locust Grove Road Right~of-Way: As of February 19th, ACHD's Preliminary Plat condition to dedicate 35-feet of right-of-way from centerline on Locust Grove Road had not been formally modified. Based on recent policy changes, Staff is under the assumption that ACHD will not compensate the developer for this additional right-of-way. Therefore, if ACHD can not negotiate a dedication or otherwise obtain the right-of-way, staff recommends that the future right-of-way be platted in a new common lot and planted with a vegetative groundcover (see Condition #4 below) to preserve the total right-of-way width. EAAI b.'-I ''A'' I cf " Mayor and Council February 25, 2003 Page 2 SITE SPECIFIC REQUiREMENTS 1. Applicant shall meet all terms of the approved Preliminary Plat, Conditional Use Permit and the recorded Development Agreement. 2. The applicant has not indicated whether the pressurized irrigation system within this development is to remain private or whether it's to be owned and maintained by Settlers Irrigation District. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. Plans and. specifications for the irrigation system shall be reviewed by the Public Works Department as part of the development plan review process, and a draft copy of the pressurized irrigation system O&M manual must be submitted prior to plan approval. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 3. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. If the 35-foot right-of-way on Locust Grove Road is not dedicated to the Ada County Highway District, all future right-of-way (the portion to be dedicated) shall be platted in a separate common lot within Havasu Creek. In addition, any portion of the future right-of-way that is not developed (if greater than 13 feet in width) shall be landscaped with a with a vegetative groundcover, in addition to installing and maintaining a 10 foot wide gravel shoulder adjacent to the edge of pavement (per MCC 12-13 -1 0-9). 5. Fencing within 20 feet of all public right of ways shall be no taller than 3 feet in height if solid ~ fencing material is used. . r r&,<QJf S1lo:V' A micro-path shall be constructed through Lot S, Block 8 (east -west). ~~ #. The Landscape Plan dated 1-08-03, prepared by Harvest Design is approved as submitted. / ~~ 8. Modify or add the following plat notes in the manner noted below: · Please delete note number two (2) on the face of the Plat. It is contradicted by note number fifteen (15). 8 Add a note to the face of the plat restricting direct lot access to Locust Grove, unless access is approved by the City of Meridian and the Ada County Highway District. &A:b:I'lit, Jof4 Mayor and Council February 25, 2003 Page 3 9. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 11. Any drainage areas (detention/retention basins) must be designed to ensure that water is retained only during lOO-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. 12. The developer shall be responsible for the containment of construction debris within the subdivision. 13. Graphically depict 5-foot wide public utilities, drainage and utility easements along the west side of Lot 5, Block 6 as it will be a side lot line when future phases are developed. 14. Complete the Certificate of Owner' s and it's accompanying Acknowledgment. 15. Staff's failure to cite specific ordinance provisions or terms of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. GENERAL REOUIREMENTS 1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association, with written confirmation of said approval submitted to the Public Works Department. 2. Any existing domestic wells anQ/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-Hundred-fifty watt (250w) and One-Himdred watt (lOOW), high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. Street light contractor to obtain design and permit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. Eu:6:4 II It la 3 (J f" Mayor and Council February 25,2003 Page 4 5. Submit "Final" lett_er from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to conform. 6. Sewer and water mains shall be extended to and through the proposed development, thereby making the available for adjacent properties. 7. Applicant's engineer will be required to submit a signed, stamped statement certifYing that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 8. Coordinate fire hydrant placement with the City of Meridian's Water Deputy Fire Chief and the Public Works Department. 9. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K. Sidewalks are to provide a clear five-foot-wide wallrnray pathway without encroachment of mailbox structures. t:M,.,,~ "fI" tf G+ I{ BECKY BOWCUTT PlANNIRb SERVICES 1100 E. Valli Hi Ln. Eagle, Idaho 83616 Phone: 484-3904 Fax: 938-6210 February 24, 2003 City of Meridian Attn: City Council 33 East Idaho Meridian, Idaho 83642 RECEIVED FEe 2 5 2003 CITY OF i\1ERIDlA.L'I cII~J- Re: Havasu Creek Subdivision No. I (Responses to Final Plat Comments) FP-03-008 :=- Dear Council Members: SITE SPECIFIC REQUlREMENTS I. The applicant is in agreement. 2. The applicant will comply with the City pressure irrigation requirements and will make a determination on ownership and maintenance prior to construction. 3. The applicant will comply. 4. The future right-of-way required along Locust Grove is 35 feet. The applicant agrees to provide a separate lot preserving the area for future roadway improvements. The applicant agrees to provide additional vegetative cover to the area. However, the applicant is opposed to the shoulder widening being increased from 4 feet to 10 feet. the 4 foot gravel shoulder meets the standards of ACHD and the applicant believes the additional six feet is not needed. 5. The applicant will comply. 6. The landscape plan delineates a paved vehicular/pedestrian access. Tbis will provide access to the sewer that traverses the common lot and for ACHD to access the storm drainage pond. Please clarify the problcJJ.:l with what is shown aD the landscape plan for Lot 5, Block 8. 7. If the pathway as shown OD the landscape plan is not acceptable then the plan is not approved as submitted. Please have staff clarify this issue. 8. The final plat will be modified accordingly. 9. The applicant will comply. 10. The applicant will comply. II. The plans will comply with this requirement. E1-~;~~ ,. B II Page I 12. The understands andi< ,comply. 13. The final plat will be modified accordingly. 14. The applicant will comply. 15. The applicant understands. GENERAL REQUIREMENTS 1. A user's ditch is located along the north boundary of phase 1 and is not contiguous. The adjoining residents in Crestwood Subdivision irrigate from the ditch. It is the desire of the applicant not to disrupt the residents ability to flood irrigate their property. Therefore, we believe it is not in the best interest of the adjoining residents (based upon input from the residents) to pipe the user's ditch. Reference to Crestwood Estates should be added to the final plat since it is a recorded adjoining development. Please add this as a final plat modification condition. 2. The applicant will comply with the requirement if applicable to this phase. 3. The applicant will comply. 4. The applicant will comply if applicable to this phase. 5. The applicant will comply. 6. The applicant will comply_ 7. The applicant's engineer will comply. 8. The applicant will comply. 9. The applicant proposes (4) foot detached sidewalks. Please reference this item in the condition. Meridian Fire Department 1. The Council approved a 33 foot street section within the development. Mr. Silva will not provide a letter of approval to ACHD for the 33 street section. He indicates that his preference is 34, which is not consistent with ACHD. At the original public hearing Mr. Bowers indicated that a 33 foot section would be acceptable and the Council motion reflected the fact. ~;L,i'.8. Page 2 5-G ADA COUNTY RECORDER J. DAVID NAVARRO BOISE IDAHO 03111/03 01:51 PM DEPUTY Bonnie Oberbjlfjg RECORDED - REQUEST OF Meridian Ci IV AMOUNT .00 5 111111111111111I111111111111111111111 1031339449 CITY OF MERIDIAN ORDINANCE NO. 03- !{J / / AN ORDINANCE FINDING THAT, WANDA WHITE TRUST CIOPAMELA GEILE, THE OWNER OF CERTAIN REAL PROPERTY GENERALLY LOCATED ON THE EAST SIDE OF MERIDIAN ROAD, IN SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 EAST, MERIDIAN, TO BE KNOWN AS BURNEY GLEN SUBDIVISION AND WHICH LIES CONTIGUOUS OR ADJACENT TO THE CITY LIMITS OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; HAVE MADE A REQUEST FOR ANNEXATION IN WRITING TO THE COUNCIL; AND THAT SAID LAND BE ANNEXED TO THE CITY OF MERIDIAN AND ZONING DESIGNATED MEDIUM DENSITY RESIDENTIAL DISTRlCT (R-8); AND DECLARING THAT SAID LAND, BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW, BE A PART OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DJRECTING THE CITY ENGINEER TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF MERIDIAN, IDAHO; AND DJRECTING THE CLERK OF THE CITY OF MERIDIAN TO FILE A CERTIFIED COpy OF THE ORDINANCE AND MAP OF THE AREAS TO BE ANNEXED WITH ADA COUNTY RECORDER, AUDITOR, TREASURER AND ASSESSOR, AND THE STATE TAX COMMISSION OF THE STATE OF IDAHO, PURSUANT TO IDAHO CODE SECTION 50-223 AND SECTION 63-2215. BE IT ORDAINED BY THE MAYOR AND THE COUNCIL 0 F THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. FINDINGS: That the following described land is contiguous and adjacent to the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation to the City of Meridian, Idaho, by the owner of said Property, to-wit: A parcel ofland, being the South Yz of the South Yz of the Northwest 14 of Section 31, TAN., R.IE., B.M., Ada County, Idaho, less and excepting the South 160 feet of the West 300 feet thereof, said parcel being more particularly described as follows: Commencing at a found 5/8" Iron Pin marking the West Y4 comer of Section 31, from which a Brass Cap marking the Northwest comer of Section 31 bears North 00029'38" East, ANNEXATION AND ZONING ORDINANCE (AZ-02-026) - 1 2,660.28 feet; thence along the Westerly boundary of Section 31, North 00029 '38" East, 106.00 feet to a set 5/8" Iron Pin, with plastic cap marked "Hodge PLS 8575", the POINT OF BEGINNING; thence continuing along said Westerly boundary North 00029'38" East, 558.93 feet to a set 5/8" Iron Pin, with plastic cap marked "Hodge PLS 8575" marking the Northwest comer of the South 12 ofthe South 12 of the Northwest 14 of Section 31; thence along the Northerly boundary of the South 12 of the South 12 of the Northwest Y4 of Section 31, South 89047'36" East, 2,404.00 feet to a found 5/8" Iron Pin with plastic cap stamped "BRIGGS PLS 4998", marking the Northeast comer of the South Y2 of the South 12 of the Northwest 14 of Section 31; thence along the North-South center line of Section 31, South 00041' 1 0" West, 664.76 feet to a found 5/8" Iron Pin marking the Center Y4 of Section 31; thence along the East-West center line of Section 31, North 89047' 52" West, 2,101.77 feet to a set 5/8" Iron Pin with plastic cap stamped "Hodge PLS 8575" marking the Southeast comer of property described in Instrument No. 100090718 ofthe Ada County, Idaho records; thence along the Easterly boundary of said property, North 00012 '08" East, 106.00 feet to a set 5/8" Iron Pin with plastic cap stamped "Hodge PLS 8575" marking the Northeast comer thereof; thence along the Northerly boundary of the aforementioned property, North 89047'52" West, 299.46 feet to the POINT OF BEGINNING. Said parcel containing 1,565,743.68 square feet (35.94 acres) more or less. SECTION 2: That the above-described real property be, and the same is hereby annexed and made a part ofthe City of Meridian, Ada County, Idaho. SECTION 3: That the real property herein by this ordinance annexed to the City of Meridian hereinabove described shall be zoned Medium Density Residential District (R-8). ANNEXATION AND ZONING ORDINANCE (AZ-02-026) - 2 SECTION 4: That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, comprehensive plan and all official maps depicting the boundaries of the City of Meridian in accordance with this ordinance. SECTION 5: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 7: The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner plainly and clearly designating the boundaries of the City of Meridian, including the lands herein annexed, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State ofIdaho, all in compliance with Idaho Code S63-2215 and S50-223. ANNEXATION AND ZONING ORDINANCE (AZ-02-026) - 3 P AS~ED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this I2brUfJA-'j. , 2003. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this /:e6J-lUVt,J ,2003. 2stLday of r->'Rl.- 2-!:J -day of ATTEST: SEAL A. . ~~ %~ 7& P::: r / / k- -;;, Qu. ",C!)- 0 ::: ~ I ~ '7<) 'Sr 1S-\ . ~ / CITY CLERK . ....Q.. ~ a "f)~ ~.:.:- First Reading: J-- Ztf? -0 3 /"J'/J,.'?Orfr{.: \\\\\\' Adopted after first reading by susp~i{~16ti''8fihe Rule as allowed pursuant to Idaho Code SO- 902 Yes: )( No: Second Reading: Third Reading: STATE OF IDAHO,) : ss. County of Ada ) On this J{~ day of /~ruQ.r"'- , 2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROtl'ERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk ofthe CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above~wri!M"'''", ~4~~\1 A D. OJ: 4..4 .....\.~ ...... "'.A ~ -,-- o. ~ : o. ~ : *: 't-107'-1. ... (SEAL) : : .... J.. ~ :. ..... ; foP \ ~& \~. .&LIC "7)1.". "',,#. ~ ........ 0 "'###. OF ID[>..~ ..". ",". .....~, Z:\Work\M\Meridian\Meridian '3~~UI'iI"iliumey Glen Sub AZ-02-026 PP-02-025 V AR-03-001\AZOrd.doc ~Jj,~ NOTARY PUBLIC FOR IDAHO RESIDING AT: 11(j~ MY COMMISSION EXPIRES: 1/~()2-~(J~ ANNEXATION AND ZONlNG ORDINANCE (AZ-02-026) - 4 ~ - '~~-~~~.~.~'~~~-~~~-~-__~~~~c._~.".___~....__~ -c ('II o 0:: c .!!! :E o ~ peo~ uelP113V11 ,I Ii .9L"P99 M.O~,~voOOS ...... "" ~ ""- ~l ~z~ ow 0:: z-lz W C> "<t () >- I-~ zW~ <( Z c zo:::g _::> 0 OmID 0::: Cf) o bU Cob t~ ~ O)"<t CON (f) ~ Ni'-. l~ ~ o ..... ~N Z Hi U ,': ; ~ : ~-' -' u !i! i Ie I;, :;i ee i 1,:j 8 ZN <( I=! N o~1 a::: 0: 0 ww:J: ~~~ lL Ii: z' Ow::;: 1-0 >- ~ ffi t: iii ~ aa CD CD o ...,. (/) ~ ~ 0:: o ~ ~ ?; :;! W N ....J ~ fJ (IJ 0 ~ I~~ f!;;to) o 0> , ~C'\l 3~.BO,UoOON if z ! , ___J€6~BSS____i___________~____~,~_.\L e""_~_ .._..."___ ,..,_.,.~-~~~,.~-,..,~~~,~,~~.,.....~,-,~'........~~^'-~-~~~--.~__~_~~, w 3..B€.6lo00N OH N'o'IOIH3V11 N (9 u..Z Oz I-Z Z- -<9 Ow o...ro CERTIFICATION OF THE CITY CLERK OF THE CITY OF MERIDIAN To: The Recorder, Auditor, Treasurer and Assessor of Ada County, and The State Tax Commission of the State ofIdaho I, WILLIAM G. BERG, JR., City Clerk, ofthe City of Meridian, Ada County, State of Idaho, do hereby certify that the attached copy of Ordinance No. 03- / tJ /1 , passed by the City Council ofthe City of Meridian, on the 2'3-0- day of k6r-it.~ ' 2003, is a true and correct copy of the original of said document which is in the care, cus ody and control ofthe City Clerk of the City of Meridian. JldI~p~/f WILLIAM G. BERG, JR. STATE OF IDAHO, ) ss. County of Ada, ) On this ;1 ~ &J- day of p A"~ ' in the year 2003, before me, the undersigned, a Notary Public, appeared WILLIAM G. BE G, JR., known or IdentIfied to me to be the CIty Clerk of the City of Meridian, Idaho that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. ...t.......,w """.... r{' AD...., .." ~\.. . 0 " .... "'"\~ ........ P ^ It, :," ... .... v....;,.... ~ .. 0 NO. .~ ~ (SEAIiJ '* f 7'-1+.i 'i \ . . '. .;..... . : :'.,0 , : : ..tI). v ~. \~ ... litre (p"~.; -..7.,.. <: ~ "",~ o. ('}fJ'", ...~.(it ....p~ r~("t!' ('; ,:.. "'." Q1c> <~ -' .... "'It .' I~- I.. ,- .."' it., )! ...... '."unut"" ~/fl. ~, Notary Public for Idaho Commission Expires: II~O \...- <::. t.f Z:\Work\M\Meridian\Meridian 15360M\Bumey Glen Sub AZ..Q2-026 PP-02-025 V AR-03-001 \CertificationOfClerkOrd.doc CERTIFICATION OF THE CITY CLERK OF THE CITY OF MERIDIAN AZ-02-026 1 P\rYlSc: PC.stLr III bl t e I\jC-t \ 'C.-i. - -lhcu( CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, February 25,2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization): (15 minutes"') 4. Finance Report: (15 minutes"') 5. Discussion of Ordinance on Meridian Police Department Rules and Policies: (10 minutes"') 6. Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R-a, R-40, I-l and C-G zones: (15 minutes"') '" Approximate allowable time set for agenda item may change depending on discussion. Please ~se the designated minutes as a guideline only. Meridilll1 City Council Agenda - February 25, 2003 Page 1 of I All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents lIl1d1or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. ( ** TX CONFIR~HTION REPORT ** ( AS OF FEB 21 '03 13:11 PAGE. 01 CiTY OF MERIDIAN 22 24 25 26 27 28 29 30 31 32 DATE TIME TO/FROM 132/21-12:543810160 02/21 12:57 PUBLIC WORKS 132/21 12:59 12084664405 02/21 13:1313 8841159 02/21 13:02 2088840744 02/21 13:03 2088467366 02/21 13:05 8985501 02/21 13:06 LIBRARY 132/21 13:08 IDAHO STATESMAN 02/21 13:10208368 6924 STATUS OK OK OK OK OK OK OK OK OK OK MODE EC--S UF --S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S MIN/SEC PGS 131'413" 13133 130'47" 13133 00'59" 0133 00'59" 003 00'58" 003 00'59" 1303 013'58" 0133 01'16" 003 00' 58" 003 01'16" 003 CMDI:I 179 179 179 179 179 179 179 179 179 179 Plc;os.c. PO$\-- f6r f'LLb""c ~c,i:ic-e -"1n.ru'\'V" .1',\, CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday. February 25. 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weard _ Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption ofthe Agenda: 3. Consent Agenda: A. Approve minutes of February 4. 2003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval; CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School Districl NO.2 - 2170 West Franklin Road: C. Findings of Fact and Conclusions of law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: D. Finance Report: 4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: 2. Appointment of Parks and Recreation Commissioner: 5. (Items Moved from Consent Agenda) MoridioQl City CouII<il Ateuda - F.l>nwy 2S, 2003 I'ogo I .r3 All .,o%<rioiJ l"'*IIltd.. pllbl.< .,<<limp.boll b"""mo P"'P""Y .rlb< City orM",.!;.." Al>y"". <!<"""'z: ..."""""dl6on fIX' &o.b~itios ,dotal to 00"'''.<'11/0 ""dlcr hcorinso pi..... OOlltaGHh. CilY Cltrlt'. Ollie<> 01.8884433 u 1_ 48110= prior 10 1.1:10 publi<; ",.<lint. (' ( >l<>l< TX COho .,1ATlON REPORT ** AS OF FEB 21 '83 12'_. PAGE. 81 CITY OF MERIDIAN DATE T[ME TO/FROM MODE MJN/SEC PGS CMDlt STATUS \33 132/21 12: 36 3810160 EC--S 013'30" 001 178 OK 134 02/21 12:37 PUBLIC WORKS LF--S 013'11" 0el 178 OK 05 02/21 12: 38 8841159 EC--S 1313'21" 001 178 OK 06 02/21 12:39 20888413744 EC--S 1313' 20" 001 178 OK 137 132/21 12'413 2088467366 EC--S 00'22" 0131 178 OK 138 132/21 12:41 89855131 EC-S 1313' 20" 0131 178 OK 09 02/21 12:42 L[BRARY EC--S 1313'23" 1301 178 OK 113 02/21 12:42 921383776449 EC--S 1313'20" 0131 178 OK 11 132/21 12:43 200 388 6924 EC--S 1313'22" 0131 178 OK 12 132/21 12'44 2088886854 EC-S 1313'21" 001 178 OK 13 132/21 12:45 895e3913 EC--S 130'19" 001 178 OK 14 132/21 12:46 Laurel EC--5 130'21" eel 178 OK 15 132/21 12'47 208 387 6393 EC-S 1313'20" 13131 178 OK 16 132/21 12'48 ADA CTY DEVELMT G3--5 013'413" 0131 178 OK 17 132/21 12'49 CHERRY LANE EC--S 1313'22" 13131 178 OK 18 132/21 12'513 POST OFFICE EC--S 1313'30" 0131 178 OK 19 132/21 12: 51 200 888 1983 G3--S 1313'28" 13131 178 OK 213 02/21 12'52 [D PRE55 TRI8UNE EC-S 013'21" eel 178 OK 21 02/21 12:53 200 888 67013 EC--S 1313'213" 13131 178 OK 23 132/21 12:57 121384664405 EC--S 1313'21" 001 178 OK ----------------------~--------------------------------------------------------------------- F\r'n~c p(.s~ fif fll bll c. t\iet \ 't..;. - lhliJ\n CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, February 25, 2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: _ TammydeWeerd _ Bill Nary Cherie McCandless Keith Bird _ Mayor Robert Corne- 2. Adoption of the Agenda: 3. Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization): (15 minutes') 4. Finance Report: (15 minutes.) 5. Discussion of Ordinance on Meridian Police Department Rules and Policies: (10 minutes") S. Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R.8, R-40, I.L and CoG zones; (15 minutes") "Approximate allowable time set tor agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Morld;." Cn,- COWl.il As",do- F.o,u.,y 21. 2003 l'48c I 60 A11_...w. ,...._d" P\lbll.mm1nil' aIIollbooo... ~ 6ftho City .fMori<li.... My... do.oiriDgace4-..d&1i"" fordisobili.... rtl"",~ """'...... >:o<lIorheorinll' pi.... "'<:u"th.: c~y Cld', O/Ii.. AI SS844J3 ..I_~B &nlll'l pOor", tho p""li. ",..una. ( ( ** TX CONFIRI'I~TlON REPORT ** AS OF FEB 21 '03 b;28 PAGE.01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMDII STATUS 01 02/21 1.3: 11 2088886854 EC--S 00' 59" 003 179 OK 02 02/21 13:13 8950390 EC--S 00'57" 003 179 OK 03 02/21 13:14 Laurel EC--S 01 '01" 003 179 OK 04 02/21 13:16 208 3B7 6393 EC--S 00'58" 003 179 OK 05 02/21 13:17 ADA CTY DEUE~MT (;3--S 01'47" 1a03 179 OK 06 1a2/21 13:20 CHERRY LANE EC--S 01'15" 003 179 OK 07 1a2/21 13:22 POST OFFICE EC--5 01 '41a" 0la3 179 OK 00 la2/21 13:24 208 888 1983 (;3--5 01' 19" 003 179 OK 09 02/21 13:26 ID PRESS TRIBUNE EC--S 01'04" 1a03 179 OK 10 la2/21 13:27 208 888 6700 EC--S ela'58" 003 179 OK Pk 0 ~ c. Pd $\- fd i"" fhb"h (:, ~G-tl c..e -\l'\G.i\'L.f' .11, \ . CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 25, 2003 at 7:00 p.m. City Council Chambers 1. RolI.call Attendance: _ Tammy de Weerd _ Bill Nary Cherie McCandtess _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of February 4. 2003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval; CUP 02-046 Request for a Conditional Use Permit for a bus facility in an I-L zone for Joint School District No.2 by Joint School District NO.2 - 2170 West Franklin Road: C. Findings of Fact and Conclusions of law for Approval: VAR 02-015 Request for a Variance to extend future access streets beyond 450 foot cul-de-sac length to approximately 755 feet for Joint School District No.2 by Joint School District No.2 - 2170 West Franklin Road: D. Finance Report: 4. Department Reports: A. Mayor's Office: 1. Appointment of Parks and Recreation Director: 2. Appointment of Parks and Recreation Commissioner; 5. (Items Moved from Consent Agenda) Mori6iAA City Council At..,," - F.bnwy 25, 2003 Poll" I on All mol<riolo pno<f1ledall"'blio modiup.bo.ll b=mel"'<'!''''Y .,"'" C,t~ .rMaim"," Anyon. <Ie';';"'; 3OoolIllllOdaU"" r"nliubil~ rolll!<d !o Pooummll Olldl... hcsriDa>o pi"".. OOIItICl1b. City Clerl<'. om... III 88ll-<<33 011_ 48 IulUN prior '" lb. p"~lic meeti:ot. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, February 25, 2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: L Tammy de Weerd ~ f. Cherie McCandless )( X Mayor Robert Corrie ' , Bill Nary Keith Bird 2. Adoption of the Agenda: apro V~ 3'/ L . 4. 5. 6 /' Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization): pe.r~ce...- (15 minutes*) Finance Reportp 6'1 J ftz.<::.~ kll c Iz eft r1 mCvr-: pr<i? J-?>.-~~ (15 minutes*) Discussion of Ordinance on Meridian Police Department Rules and Policies: I'ref"0vTed.. - tJrdlhCz/rLG<- ~ 2-4--03 Cl.tJenda...- (10 minutes*) Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R-8, R-40, I-L and C-G zones: (15 minutes*) P-YZCf~~<<- - heJ'1h- j?Y'tJceS.f fvy ame-n.dm e-n;t: * Approximate allowable time set for agenda item may change depending on discussion. Please ~se the designated minutes as a guideline only. Meridian City Council Agenda - February 2j, 2003 Page 1 of I All materials presCIlted at public meetings slwJl become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documenu andlor hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. /r-~. { ( ** TX CON~, 0<. IAT! ON REPORT ** FlS OF FEE 25 '03 22'""0 PAGE_ 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMOI:! STFlTUS 12 02/25 21:50 3810160 EC--S 00'31" 001 228 OK 13 02/25 21:51 PUBLIC WORKS UF--S 00'12" 001 228 OK 14 02/25 21:52 12084664405 EC--S 00'23" 12101 228 OK 15 02/25 21'53 8S41159 EC--S 00'22" 0131 228 OK 16 02/25 21:54 208884121744 EC--S 00'22" 001 228 OK 17 02/25 21:55 2088467366 EC--S 00' 22" 001 228 OK 18 02/25 21'56 8985501 EC--S 00'22" 001 228 OK 19 02/25 21:56 LIBRARY EC--S 00'25" 001 228 OK 20 132/25 21:57 92003776449 EC--S 00'21" 801 228 OK 21 02/25 21'58 208 388 6924 EC--S 00'25" 001 228 OK 22 02/25 21:59 2088886854 EC--S 00'22" 0el 228 OK 23 132/25 22:013 8950390 EC--S 00'22" 001 228 OK 24 132/25 22:01 2e8 387 6393 EC--5 00' 21" e01 228 OK 25 02/25 22:02 ADA CTY DE<JELMT G3--S 00'41" 001 228 OK 26 02/25 22:133 CHERRY LANE EC--S 00'24" el2l1 228 OK 27 1212/25 22'04 IDAHO ATHlETIC C EC--S 0121'25" 1301 228 OK 28 1212/25 22:05 ID PRESS TRIBUNE EC--S 00'22" 001 228 OK 29 132/25 22:06 208 888 67e0 EC--S 00'21" 0el 228 OK ---------------------------------------------------------------------------------~-----~---- CITY OF MERIDIAN PRE.cOUNCIL MEETING AGENDA Tuesday, February 25, 2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: ---L Tammy de Weerd ......K- sm Nary ~ Cherle McCandless -X-- Keith Bird ....:t- Mayor Robart Corrie 2. Adoption of the Agenda: af'Pt)V\V 3. Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan PlannIng Organization): pe.r~tL (15 minutes.) 4. Finance Reportl/ 6":1 J~~ k.llcftci1I'1ht.w,.-: ~u-.-kPC- (15 minutes.) 5. Discussion of Ordinance on Meridian Police Department Rules and Policies: ,Pref~td.. - tJrdfh.<ih>-C<. Gl'>1... 3-4--03 "Vlel'tda.- (10 minutes*) 6. Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R-8, R-40. I.L and C.G zones: (16 minutes*) fJ'Yl<.f0.;fL~ - 6e!,h- ~CefJ" f",rr IZ/'Yre-n..dmhv't:. *Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. M0ri4i"" Ciry C<UDo:iI Nl<n<l&- f.lml>.ty 2~. 200) ~ I on All mal<ri>I. pI'4'Olllld "I"'~li< mo<liop olloll n=>rnc _<rtyofl!.: City ofMai...... Anyon. ileiiriog ""..ltlInOdoLi.... f... &s.bijAj.. ,dated tc do..."".",. ?OOI.. b<aricgl' pI.... ccntO<llb. C~r Clorl<'. OIfico.. 888413) ..I.... 4B hc"," Fri... lclb. publ.. -I;- April 18, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST April 22, 2003 ITEM NO. Approve minutes of February 25, 2003 Pre-Council Meeting: 3.6 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS ~Jf-/ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, February 25, 2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization): Presented (15 minutes*) 4. Finance Report: By Stacy Kilchenmann: Presented (15 minutes*) 5. Discussion of Ordinance on Meridian Police Department Rules and Policies: Presented - Ordinance on March 4, 2003 Agenda (10 minutes*) 6. Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R-8, R-40, I-L and C-G zones: Presented - Begin Process for amendment (15 minutes*) *Approximate allowable time set for agenda item may change depending on Meridian City Council Agenda - February 25, 2003 Page 1 of 2 All materials presented at publie meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. discussion. Please use the designated minutes as a guideline only. Meridian City Council Agenda - February 25, 2003 Page 2 of 2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Pre-Council Meetina February 25, 2003 The Pre-Council Meeting of the Meridian City Council was called to order at 6:00 P.M. on Tuesday, February 25,2003, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Bill Nary, Tammy de Weerd, Cherie McCandless, and Keith Bird. Others Present: Bill Nichols, Mike Worley, Gary Smith, Stacy Kilchenmann, Kenny Bowers, Pauline Skeggs, Dave McKinnon, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird Corrie: J will open the Pre-Council Meeting Agenda of Tuesday February 25, 2003 at 6:00 P.M. Roll call please Mr. Berg. Item 2. Adoption of the Agenda: Corrie: Item Number 2 is the adoption of the agenda. Council we have four items on the agenda any additions or corrections to those four? Hearing none, I will entertain a motion to accept the adoption of the agenda. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move we adopt the agenda as posted. Nary: Second. Corrie: Okay motion has been made and second to adopt the agenda. Any further discussion. Hearing none all those in favor of the motion say aye. All ayes motion carried. MOTION CARRIED: ALL AYES Item 3. Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization): Corrie: First on the agenda is Item 3 discussion with Erv Olen from COMPASS regarding MPO Metropolitan Planning Organization so Erv. Olen: Thank you Mayor, Members of the Council. I'm here tonight to begin to bring the closure. The formal designation of the Nampa Urbanized Area has a Metropolitan Planning Organization. There are two options in how to do that. Meridian City Pre-Council Meeting February 25, 2003 Page 2 of 13 One is to have two separate MPO's under COMPASS and the second option is to have a single MPO under COMPASS. Staff is recommending strongly that we have a single MPO under COMPASS. By way of background the 2000 census to no ones surprise which by the way came out in May of 2002, designated the Nampa Organized Area as an area over 50,000 population. Actually, they leap frogged to the second largest urbanized area in the State and I'm sure you know who the largest one is. After that, the feds decided that they had a year to formally designate a Metropolitan Planning Organization for Canyon County which and that year ends May 1st of this year. We have until May 1st to get this job done and we can risk losing some federal planning funds. The third thing in terms of background is following the census designation of the Nampa Urbanized Area the six local agencies in Canyon County affected by that Nampa, Caldwell, Middleton, two of the rural Highway Districts Canyon and Nampa Highway and then Ada or Canyon County. All passed resolutions in July and August last year to have COMPASS be there MPO. That's the background. Item Number 4 on this list are all of the things that have happened in the last couple of years with Canyon County. There are actually nine now there are eight listed and I'll add a ninth one. For all practical purposes, Canyon County had been acting as though they were part of COMPASS in terms of being an MPO. In all of the things they've been doing. They participate in regional - voting on regional priorities. The COMPASS Board yesterday passed a motion to accept some priorities as to (inaudible) they've done that. They participate on our regional advisory committees they adopt some regional studies such as the 1-84 Corridor Study. They meet in our meeting all the federal requirements. One of the most current is what they call the environmental justice. Actually, Canyon County is doing more than Ada at this point in addressing environmental justice issues. They've - since 1997, six years ago, they've been participating in the regional growth projections that we do. Since 99', they've been participating in the two county travel forecast model that we've been maintaining. The list goes on and on. In addition to adopting a Transportation Improvement Program, which is typical of MPO's, they also have adopted our unified planning work program, which is another MPO requirement. If staff's recommendation is, what the board adopts it will be business as usual for Canyon County and we're simply formalizing what they've been doing informally over the past several years. Item 5 the COMPASS Board held a workshop in October to talk about the MPO designation issue and the role that COMPASS should play. There was a resounding theme out of that meeting that COMPASS should continue to deal with regional transportation issues. Our recommendation certainly supports that regional function that COMPASS should be playing. Item 6 is kind of a financial issue for Canyon County. If they become part of Ada County's MPO they become what's called a transportation management area. That does change rules for the use of federal transit funds and we had it on insurance for the federal transit folks that they would not be affected if we became an MPO. That had several million-dollar implications for Canyon County. Number 7 and Number 8 under a proposed reorganization structure for COMPASS it was delayed yesterday until an April vote. The two counties would have a certain degree of autonomy under that reorganization proposal. They would be able to deal with non-regional issues unique to their counties. An example of that would be that Canyon County has the right to accept transportation width standards for their roads separate from Meridian City Pre-Council Meetlllg February 25, 2003 Page 3 of 13 Ada County. That autonomy is still there. The next issue is we have and will continue to track federal funds both for projects and for planning in our budget. What that means is Canyon County will not be competing with Ada County for federal funds for project implementation. They each have their own budget and each will be tracked separately. The final three items are just some mixture of things. If Canyon County doesn't like this organizational structure and for that matter if Ada County doesn't like it they could pull out. If (inaudible) process once a decision is made to form a single MPO but they could the mechanism is there and if there's a need to do it it could be done. We would be proposing that officially in 2006 there would be a formal review of the organizational structure, how does it work and what can we do to improve it if anything. Finally, with the recommendation that Clair and I are making for a single MPO, the action would be to have COMPASS adopt a resolution accepting the Nampa Urbanized Area into the existing MPO. That action would not require governmentorial action whatsoever we would simply ship that to the state and it's done. We are asking the COMPASS Board to consider taking that action at the March Meeting and I'm going to be spending the time between now and then talking to each member agency about this proposal, hearing your comments on it. I will tell you thus far, in talking to a few of the agencies there's been an extremely positive discussion. So far, folks tend to like the way things are going and I think we're on the right track. With that, I would like to ask if you have any questions. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Mr. Olen would it be - if I understand everything you said is it basically COMPASS's position that having the single MPO would still allow both the current situation as well as Nampa to still have some of their individually autonomy as well as still working on this - Olen: That is correct. Nary: Okay how does it impact Meridian. We're in between these two large entities and we're growing fairly rapidly to this 50,000 mark level ourselves so how if at all does this impact us? How is it in the future 2006 we'll probably be at 50,000 people here? Olen: Yes. My opinion is Mr. Nary that it has no impact really it's just business as usual. The only real options are to have two separate ones within COMPASS versus a single one. I think that there will still be a regional - COMPASS will still be a regional form to deal with transportation issues. For example, yesterday the COMPASS Board identified priorities for Idaho Transportation Department's projects in the valley Number 1 priority Locust Grove many and obvious benefits from that. We've been what's the term stepchild I guess in the last two years we've finally hit the Number 1. I have already guaranteed the Mayor and had some email with Tammy that I'm going to do everything in my power to guarantee that project is going to get funded. To answer your question I don't (. Meridian City Pre-Council Meeting February 25, 2003 Page 4 of 13 believe no matter which option the board accepts it will have an impact and we'll allow the planning process to continue. Nary: In our voice for Meridian will change significantly by having a single MPO with these two entities as a part of it - Olen: That's clearly a benefit. I would like to mention to be fair there are two downsides to this, two kinds if you will. I failed to mention those. One is a potential perception in Canyon County that there are smaller fish in a larger pond that their voice may not mean as much if their part of the larger. The second is they become part of our transportation management area areas over 200,000. That means they're going to have to be involved in our congestion management system but they've already voluntarily agreed to participate. The second is that it's more rigorous reporting requirements on some of the federal requirements but we already have a cast to make that as painless as we can. Again, Canyon County has benefited from acting and going along as though they were an MPO. This would simply allow that to continue but there is a downside. Corrie: Erv Item Number 6 can you tell me it says a single MPO would allow Canyon County to use their FT A Section 5307 funds for operations but Ada County can't. Glen: That's correct. Corrie: Explain that so we can clear that up a little bit. Glen: The fact that Ada County went over 200,000 the federal rules are they cannot use their transit funds for operations only capital. Canyon County has under 200,000 can merging together as one MPO does not affect their ability to use those planning funds for operation. Corrie: If we in the next two years we go over the 50,000 we can have the same MPO status of the 5307 unless they change- Olen: Mr. Mayor that's not correct. The City of Meridian - (Inaudible discussion amongst Council Members) Olen: I think that as I understand the rules and this isn't substantiated I've heard it several times. If Meridian goes over 50,000, you will be considered a central city within the TMA. That does give you a little more (inaudible). Corrie: And Canyon County is still willing to go one MPO at this point. Olen: In talking to the three Mayors' that's clearly the direction they're giving. The Highway District's aren't sure it's a good thing for them but they also realize that the three cities were going to decide that issue and they're not resisting. Corrie: Any other questions. Meridian City Pre-Council Meelh'!;! February 25, 2003 Page 5 of 13 Bird: I have none. Corrie: Any way would like to have us vote in March. Tammy's on this and I'm on this if you wanted to have the Council to say they wanted to vote that they have one MPO (inaudible). Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: It seems like in listening to Erv and then reviewing this I mean there's probably more upside than down. I mean there's probably some things that - my concern was and this is why I asked the question is what's our voice going to be you know between these large entities. It doesn't sound like it's going to impact that and that's probably our biggest concern. We don't want to be caught in the middle of that. I don't - it makes sense from a logistical stand point to have one in my opinion. I guess I don't know what other people thing but it seems like one makes more sense. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would agree with Mr. Nary 100 percent. I think one is better than two let's go for it. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess - I went to the Federal Highway Administration and they gave kind of a 101 educational program on the TMA and the MPO and what it means to become an urbanized area. We had three before the last census and now we have six so they've doubled that but it's still based on population numbers. The funding this pot is - didn't grow any. More people are now taking out of that pot but there aren't any disadvantages to this and I think it enhances our planning as we grow together. I can only see benefits and like Erv said we've been acting like an MPO a combined MPO anyway so it just makes sense. It works a lot better and so I am fully in support of it as well. I'm glad to hear it. Does Council continue to get the COMPASS package? Bird: Sure do. Nary: Yes. De Weerd: So you've had some background on this as well. We made sure that the Council was getting the packages so if they have any issues they can bring it to us. If we could also get a copy of that, Will to Brad Hawkins-Clark. I know that / ! Meridian City Pre-Council Meetlllg February 25, 2003 Page 6 of 13 ACHD staff provides input on some of the agenda items. I've talked to both Gary and Brad and they would be happy to give a staff perspective on - or be willing maybe not jumping up in glee but - because there are some items that occasionally will impact us. It's always nice to get the staffs' perspective going into it in addition to Council's when you have it. Erv thanks for the explanation and who all have you talked to? Olen: I've talked with Ada County, I've talked with the Canyon Highway Districts, and I've talked informally with some of the staff. I have met with Smart Growth just to review with them and they think it's a good thing. I've gotten quite a few phone calls of folks when they hear about it thinking we're on the right track. De Weerd: And you're going out talking to each communities Council and getting their ideas? Olen: Yes. De Weerd: That's great. Nary: Thank you. Glen: Thank you. Corrie: Thank you Erv appreciate your presentation. Very good thank you. Item 4. Finance Report: Corrie: Finance Report Stacy. Kilchenmann: I just have a couple of unusual things or items to point out on the financial the monthly financial statements. One item as you've probably noticed if you looked at your graphs is that interest rates continue to perform less than our low expectations of them. They're actually lower than we budgeted which was fairly low. It looked like things were leveling out a little bit and now they're going back down again. Just keep hoping that the economy improves but if you read the economic analysis it doesn't look like that's going to happen definitely not in this fiscal year and probably not in the next fiscal year. That's one thing we're watching. Our fund balances do continue to grow so we are - that's a positive aspect. The other item on the expenditure side is as probably was expected a high overtime for the police they're 47,000 dollars over budget in overtime. However, that's mitigated by the fact that we've had four patrol officer positions vacant all year. Overall, our personnel cost is not suffering from that. I did want to point out one thing on the potential budget amendments. In the general fund, there it shows building fund it shows a 320,OOO-dollar item and I wanted you to know that's a good thing. That's a good debit that we - when we budgeted for the transfer from the building fund to the capital improvement fund we didn't budget a high enough number so I just didn't want you to panic if you looked at that. On the budget side for 2004 this week, we're going to release the calendar and the new forms for 2004 and start that process. We've sped the /. Meridian City Pre-Council Meetu,g February 25, 2003 Page 7 of 13 calendar up a little bit so that they items will go to the Mayor first for an overall to be prioritized before you actually get that whole budget. However, I'm going to try to finish the revenue projection up in the next few weeks and J will give that to you as soon as I get that finished. Just kind of a scary time for the general fund when we don't know what's happening with revenue sharing. I'm kind of saying to the general fund Department Heads that this is probably a good time to go to the ground for the next year and look more at capital one-time expenditures rather than adding a lot of staff with continuing costs that we may not be able - that we may have to cut. Are there any questions? Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Stacy I don't know if it's you or the Chief that would answer. I'm assuming that the overtime is related to the couple of murders and the investigation with Boise on that shooting. Worley: Mr. Mayor Mr. Nary and Members of the Council that spike in the January period is probably 95 percent related to Thornton and Homicide. We are tracking that separately internally so [ can report to you when we're done. I can tell you off hand the figure is about 25,000 dollars in overtime specifically for that homicide investigation at this point. Corrie: That's an expensive one so far. Bird: Yes they are. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Chief how are we doing on filling those positions? Worley: Mr. Mayor Members of the Council and Mrs. de Weerd we have five positions at this point. We have two people slated to go into the POST Academy beginning the end of March. We have resolved the issue with the POST Council and the Director. They were not allowing us previously to put people into POST until we had actually hired them. Then we had to submit their names at which sometimes resulted in us hiring people. In fact, we have two people on board right now that we're just kind of a bit in limbo because they weren't allowing us to reserve slots. That goes to - back to some problems with some other agencies around the state nothing that Meridian has ever done but it was leveraged against us as well. We have resolved that with the Council Director and we now have the ability to reserve slots, which gives us a little bit better planning flexibility. The bad news is we had five slots reserved and within this past week, we've wiped out three applicants in our background process out of four that we were processing for three slots. Sometimes the process just comes back and bites us but the issue of not having the people on earlier was directly attributable Meridian City Pre-Council Meeting February 25, 2003 Page 8 of 13 to not being able to get slots in the POST Academy and I think we've resolved that now. De Weerd: Thank you. Corrie: As I mentioned to staff today we don't know for sure what's going to happen to our revenue sharing fund yet. We might have to make some big decisions in the next two or three months so we'll see where the Legislature goes, go down there and talk to them different ones and see what we can (inaudible). Any questions of Stacy then for the rest of the finance report? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Just financial related topic is the items that came up in the Department Head Meeting last month regarding the Christmas parties, flowers and meals and all of that thing. We thought maybe it would be appropriate to talk about it at Pre-Council and decide if we need to have a policy. I know some suggestions were made that were very reasonable but thought Council probably should look at that in terms of firming up a policy so it's not a guessing game it's something that we can go by the book on. Kilchenmann: Mayor and Members of the Council I would definitely agree with that. When they were here our auditors we're happy to see that we did have a travel policy that suggested that we might want to tighten it up. I think those are items that are typically covered in a travel policy too are things like Christmas parties, sending flowers et cetera. That is something and I think some of the Department Heads have expressed some desire for guidance from you. Corrie: Well getting all those put together from the different departments that were presented to you in a Pre-Council Meeting so you can see where they are what they are and which direction you want to go. The main one is the Christmas dinner of course. That's in the thousands of dollars. Kilchenmann: That's the expensive one. Corrie: That's the expensive one then flowers and then I think that's - we can discuss that too but I'll get them all together you can look at them all at one time so that you at least know what we're talking about and give you the input from the Department Heads. De Weerd: I'm assuming you've started working on a policy then? Kilchenmann: I haven't no. Corrie: We haven't started working on a policy because we haven't - given us one. We have to see what you want to do and then we'll work on the policy. Meridian City Pre-Council Meetlllg February 25, 2003 Page 9 of 13 De Weerd: Okay. Corrie: Since it will be useless to work on a policy (inaudible) Council approve it. De Weerd: I guess I misinterpreted what you said. I thought you were putting some things together and bringing it to us. Corrie: We are but it's not policies. Nary: A proposal. Corrie: Proposals. De Weerd: Proposals okay. Corrie: Okay. Nary: That sounds great. Corrie: Good. De Weerd: Thank you. Corrie: Thank you. Bird: Thanks Stacy. Corrie: Proposals and policies are two different names but the sound a lot alike. Item 5. Discussion of Ordinance on Meridian Police Department Rules and Policies: Corrie: Okay discussion of the Ordinance on Meridian Police Department Rules, Regulations, and Policies Mr. Nary. Nary: Mr. Mayor I had emailed this around to yourself and the other Council Members. The Chief had been the one who had brought it to my attention initially and I guess I'll kick it off and then turn it over to the Chief. When he first addressed this to me, this is the current City Code. At least from what I can find it's the only City Code directed to only one department in regards to rules and regulations. I think there was some misunderstanding from the outset that it was an attempt by the department to avoid the Council reviewing policy for the department and that wasn't the intent at all. As you read the ordinance it requires things as what I would consider to be fairly minor from the Council's perspective of uniforms, equipment and things like that that have to all be approved by the Mayor and Council before the Chief can do - to make any changes. We felt that that didn't really seem to make much sense in conjunction with all the other ordinances and that was the reason for the suggested change. Meridian City Pre-Council Meeting February 25, 2003 Page 10 of 13 Chief go ahead with whatever else you want to add but that was why it was brought up initially. Worley: Mr. Mayor, Members of the Council the - Mr. Nary is corrected a very conservative interpretation of the original ordinance. It appeared to me that I would have to come to the Council to even adjust somebody's shift to work on a project because it addresses scheduling of such issues that there is not an intent to enact any policy that violates city policy. In fact, in our new manual I think most of you are familiar with the previous police manual actually was separate apart from city policy. The new one does not conflict with city policy in any way it doesn't even address issues that are addressed in the city policy and police employees will be directed that they actually have two manuals that they have to deal with. The police policy manual is procedural in nature. There are also certain things in that police policy manual that address police procedure, which is not public record under the current statutes. Because of our operational procedures, it's best that we keep those within our operational purview. It's not an attempt to supercede anything that the Council would do but really to address operational issues. Corrie: Thank you Mike. Mike brought this up some time ago and we discussed it. I thought it would be best to give it to Bill since he was the liaison with the Police Department. He makes good sense that you don't have to come to the Mayor and Council for rules and regulations. If we find that it's not right, we'll let him know. He does and I do have conferences every week and I wholly support this ordinance move that Bill has got on the (inaudible). Any other questions? Nary: Mr. Mayor I was just going to make one other comment too. There certainly could be some thought as to simply repealing the ordinance entirely but I think it's probably more efficient to do it this way so it's clear that where the Chief's authority is in trying to deal with the operational things of the department rather than just deleting it out and doing it by implication. I think the intent really is as the Chief said is simply to just make it clear that the routine operation department is within the Chief's purview. Obviously, those are the kinds of things that you hire a Police Chief to do so it just makes it clear by ordinance. I had asked Allison to be here she's the one that drafted the change in case there were other issues before we put it on the agenda that anyone wanted to change we could get that taken care of. Worley: And Mr. Mayor, Members of the Council I have read Allison's draft and I'm fully in support of the language. Corrie: Okay anybody have anything on the ordinance change? Nary: If no one has objections I would simply ask if we could maybe put it on next weeks agenda and get her going forward from there. Corrie: Okay Mr. Berg if you will put that on there as an ordinance. Okay very good thank you Chief. Meridian City Pre-Council Meeting February 25, 2003 Page 11 of 13 Nichols: Mr. Mayor. Corrie: Yes Mr. Nary excuse me Mr. Nichols. Nichols: Mr. Mayor we'll need a summary probably for the ordinance do you think or just publish it? It's short. Nary: It's pretty short enough that I think we probably could print it as is. We added the waiver the reading rules into the title so we could just do it like that. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I know a Council Member who really likes summaries. Nary: If it's more than three pages. Corrie: All right who would that be? Item 6. Discussion of Possible Zoning Ordinance Amendment to Allow Churches as Conditional Uses within R-B, R-40, I-L and C-G zones: Corrie: All right Item Number 6 discussion of possible Zoning Ordinance Amendment to allow churches as Conditional Uses within R-B, R-40, I-L and C-G zones. Mr. Nichols. Nichols: Thank you Mr. Mayor Members of the Council in December the Planning Department received a letter from a pastor of a local church that was inquiring about or maybe more appropriately complaining about the inability to locate a church in an available open -- building that has some open space available that's a building owned by Campbell Siding. They wanted to put a church there and the hours of operation of the church would not conflict with the business. I asked Steve Siddoway to look at the parking because that's always an obvious issue because a lot of industrial areas don't have enough parking for what I would call a people intensive use. In the bottom line is under the current code churches are prohibited in industrial zones. The church raised the issues of federal preemption under the Federal Religious Land Use and Institutionalized Persons Act, which essentially requires that communities in their planning efforts not unduly burden religion entities in the cities land use policies. Some of the obvious ones under that are a city that would permit a lodge or a club or something like that in a particular zone but they don't permit a church in the same zone. We don't have that situation in Meridian. When you look at the schedule of use control wherever a club, lodge sort of business is allowed to locate churches are also allowed to be there too. Having said that, this particular location where they would like to put their church makes sense because it's not- the uses even though it's zoned industrial the uses that are around it are not what I would call hazardous materials type uses. They are not as the things that Meridian City Pre-Council Meeting February 25, 2003 Page 12 of 13 would conflict in their hours of operation one versus the other. There isn't an option under the current code. If we expanded the schedule of use control to include Conditional Uses in these other zones R-8, R-40, I-L, and C-G we would give churches more options, it would help us in an argument that we're really would go beyond what Rluipa requires. It would allow the Planning Department to say well it may be a Conditional Use in an industrial zone but it's not really a good idea to have it next to this Creosol Plant or those kinds of things where you could - the Council Commission could adjust the use of how it worked. We would like to bring you an ordinance that would expand the schedule of use control for churches to allow them as Conditional Uses in these additional areas. I don't think we have a Rluipa problem with this particular church. If we don't I don't think we have Rluipa issues if we do impose conditions hours of operation conditions or those sorts of things but it just gives some more flexibility. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I think that what the last thing Mr. Nichols said and I kind of got out of your memo but it doesn't say exactly is that we really - we haven't violated the law by any stretch but it just makes sense. It just makes sense to consider it. I think - I can't possibly think of a good reason not to look at something that makes sense. I mean it seems reasonable I think what they're asking and I think the way Mr. Nichols has framed it and where the ordinance would go is just something that makes a lot of sense. There obviously will be situations in industrial zones that having a gathering place of a lot of people regardless of what the purpose is may not be a good idea but that's what a (inaudible) for that's the reason we do that. To preclude it just because it's not (inaudible) with schedule of use is that it doesn't seem like a very valid reason to exclude something we should probably do it. I wholeheartedly agree I think it makes perfect sense to me. Bird: You suggested moving an ordinance forward right? Nary: Absolutely. Bird: I agree with you 100 percent. Berg: It's a Zoning Ordinance so we'll have to have a Public Hearing. Bird: Planning and Zoning well that's what I mean yes go through the steps to get it going. Corrie: Anybody have any objections? Hearing none okay if you will start the procedure and (inaudible) Planning and Zoning. That concludes the Pre-Council Agenda. We've got 25 minutes before we start the Regular Meeting we hope that - that doesn't look too bad tonight. Bird: You ought to get us out of here by 8:30. , Meridian City Pre-Council Meeting February 25, 2003 Page 13 of 13 Corrie: I'm going to do it if everybody keeps to the schedule. Bird: You know us guys that are working hard every day we can't stay up too late. I have to get up early in the mornings you know. Corrie: (I naudible). (Inaudible discussion amongst Council Members) Corrie: Okay I will entertain a motion to close the Pre-Council Meeting. Bird: So moved. Nary: Second. Corrie: Motion made and second to close the Pre-Council Meeting any further discussion. Hearing none all those in favor say aye. All ayes motion carried see you at 7:00. MOTION CARRIED MEETING ADJOURNED AT 6:36 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~ RT D. CORRIE, MAYOR 4- I ~Z-I tJ3 DATE February 21, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT February 25, 2003 ITEM NO. 3 REQUEST Discussion with Erv Olen from COMPASS regarding MPO (Metropolitan Planning Organization) AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY H1GHWA Y DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: /rf/tY I..~ (OfJJ I Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. /. [ COMPASS staff, after consultation with the Federal Transit Administration and the Federal Highway Administration is recommending that the Nampa Urbanized Area be part of the COMPASS Metropolitan Planning Organization, (MPO). This approach could be done bv resolution of the COMPASS Board acceptin2 the Nampa Urbanized Area as part of the existin2 MPO and establishin2 Metropolitan PlanniDl! Boundaries. This proposal is being made for the following reasons: It~CEIVED FEB 25 2003 CITY OF MERIDlAl'i 1. In May 2002, the US Census Bureau designated portions of Canyon County as the Nampa urbanized Area. 2. The federal rules require newly designated Urbanized Areas form an MPO by May 1, 2003. 3. The six local agencies in Canyon County affected by the Urbanized Area designation have passed resolutions requesting COMPASS be the MPO. 4. Canyon County governments have been voluntarily participating as though they were part of the COMPASS MPO in a number of ways, to wit: a. Voting on regional transportation priorities, b. Participating on the regional Technical committee, c. Adopting sub-regional studies, (i.e. 1-84 Corridor Study), d. Participating in developing an Environmental Justice process, a federal requirement for transportation planning, e. Participating in and adopting 20 year growth projections for the two county area, including current updates, f. Participating in the two county travel forecasting model, including the current update, g. Participating in the congestion management process required of areas over 200,000 population, and h. Adoption of a Nampa Urbanized Area Transportation Improvement Program through COMPASS. 5. An October COMPASS Board workshop on the issue of how to meet the MPO responsibilities of the Nampa Urbanized Area clearly espoused a regional role for the agency. 6. A single MPO would allow Canyon County to use their FT A section 5307 ftmds for operations. (Ada County can only use 5307 ftmds for capital expenditures. ) 7. The proposed COMPASS organizational structure would allow each county to act independently on behalf of the COMPASS Board for all but clearly regional matters. 8. COMPASS would continue to separately track Federal Urban and Consolidated Planning Funds for each county. 9. Canyon County could request a separate MPO designation at any time they wish, with a formal review in 2006. 10. A single MPO would improve flexibility in the use of federal funds dedicated to the Transportation Management Area currently only available to the Boise urbanized area. 11. Forming a single MPO would not require an additional MPO designation by the Governor. T:\600transup\601 transup\Nampa MPO\singlempo.doc February 21,2003 MERIDIAN CITY COUNCIL MEETING February 25,2003 ITEM NO. 5 APPLICANT REQUEST Discussion of Ordinance on Meridian Police Department Rules and Policies AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: pfl~ kff" p4^l V l\ (J(' vY 0') rfff'vl1/v Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. ORDINANCE NO. BY THE COUNCIL: BIRD, DE WEERD, MCCANDLESS, NARY AN ORDINANCE AMENDING TITLE 6, CHAPTER 1, SECTION 5, MERIDIAN CITY CODE TO GIVE THE CHIEF OF POLICE AUTHORITY TO ENACT RULES AND REGULATIONS AS HE DEEMS NECESSARY FOR THE ROUTINE OPERATION OF THE POLICE DEPARTMENT, INCLUDING THE CONDUCT OF THE MEMBERS OF THE POLICE DEPARTMENT, UNIFORMS AND EQUIPMENT TO BE WORN OR CARRIED, HOURS OF SERVICE, VACATIONSJ EMPLOYEE CONDUCTJ GRIEVANCE PROCEDURES, AND ALL OTHER MATTERS FOR THE BETTER EFFICIENCY OF THE POLICE DEPARTMENT AND NOT IN CONFLICT WITH OTHER CITY POLICY, DELETING THE REQUIREMENT OF APPROVAL BY THE MAYOR AND COUNCIL FOR SUCH RULES AND REGULATIONS; PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR A WAIVER OF THE READING RULES. BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1: That Title 6, Chapter 1, Section 5, Meridian City Code is hereby amended to read as follows: 6-1- 5 RULES AND REGULATIONS The chief of the police department may propose enact such rules and regulations as he may deem advisable and necessary for the routine operation of the police department subject to approval by the mayor and council. Such rules and regulations may cover conduct of the members of the police department, uniforms and equipment to be worn or carried, hours of service, vacations, employee conduct, grievance procedures and all other matters necessary or desirable for the better efficiency of the department. The chief of police may not enact rules and regulations that conflict with City policy_ Section 2. That pursuant to affirmative vote of one-half (1/2) plus one (1) of the Members of the full Council, the rule requiring two (2) separate readings by title and one (1) reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect immediately upon its passage, approval and publication. PASSED by the Council of the City of Meridian, Idaho, this ,2002. APPROVED by the Mayor of the City of Meridian, this ,2002. day of day of APPROVED: MAYOR ATTEST: CITY CLERK v February 21,2003 MERIDIAN CITY COUNCIL MEBING APPliCANT February 25,2003 ITEM NO. 6 REQUEST Discussion of Possible Zoning Ordinance Amendment to arrow churcheds as Conditional Uses within R-8, R-40, I-L and C-G zones AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POliCE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: , cP-5 (!J. ;- i'" ro [JLvU Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. ... .~- .- ""'v..... l.;1V"! UrJ "1i ro~~lVl~~ Y&Z DEPT. -+ City Clerk l4J 002 Calvary .... ($.. 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':: ','" wQrkwjtb:'iis,i~:t~is'm~~~ jf.n-e~$:s~it~ 'Xha.nl{YQu fq! y.oir:ti~,e'an(i c~n~'ide~~.t~oQ~" ..: ,,; ':"" :.. ;':: .. . ". ':.;: y~,;::::.~ ::: ;:i ,.: ~ ..;., .:,": ,..,;' /:'. ..:.; ..,><'\ t; : \: ,". ...., ... .:..'......,.:.'.Res~ectfullyyou.rs,.,.;, '. .....,., ;:......_.:...., ':.'.:, ;......',.;'..,:.'..., ,;'. >:""'.:. "'.' ...... "....'....,~ ':(J~ <.' :-::'.:"..:: ...~:...:...:',... ,. '~..;' .',:".:.', ,\;.:. i'; -,'.~' "'. .', .::....... :'.;. .., ..'.. ',. ,. :.'; ii~b,;a~~~~.. ,: ...:' .,:; i'.:'< >;..;;:.:?" . ..';\':..'.. .'.'.:";::,'.' ....: u ..;. ... ; ,'.,' '" "P~t~r aH.):ilv.ary.~hap~ ~en~~:' ',.' ". :'. ~~':",.:. ..' " ..'; ,.!..... '," . .. ..... .'.i: :;:~',.. .":' ,.: ~.:' :" ,- ': . ,:' .'. '.~.'.":' ".' ,J"" ",i'::, .<;: '.'::.: ,.:~ .;': .': >,:.,',' "':: ',:.''' ..... .... .. "~'. H. . ~., ';, ,..: .:.; :. ,: ~.. . ..:. L ~.;~ .., ;,. 'i ;':~;;\..:'. '~<>::,:. . .., ; .. ' '. . ' '~" .., '.. II'. ". ::. '. ..... ....."...~~.::'...-'.I r.:' .... ~ ","~' , ..: . . ~ . ...... . ~ FEE 21 '03 10:13 ". . 7h~ Wi1gr:.~ dfsin:is 3!ath,: but l~; i.Zrr. dJ.~od ~ d~l i!fl'il?;o~ih J,im! .C1irfsi. 7'-,R~~o/fs,.&~::t , r . i I~ ,.' , '",' . :.:~ ~ ~ ;. \:, . '" '. ~.. '+~' ;:" ~ :~. ~. .:>~: ,':. ' " . .. ...., > ':. . ! . - , - - - - -..... ... .......... _....."'YVV....\,1....":t m~~!U!AN Y&Z DEPT. ~ City Clerk @OOl "~cy-' C~ph) interoffice lv.IEMORANDUM To; Mayor Robert D. Corrie and City Council Members ECEIVED FEB 2 1 2003 Cc: Brad Hawk:iris~clar~reve Siddoway Wm. F. 'NiChOI'J City Of Meridian City Clerk Office From: Subject: Date: February 12, 2003 In late December, the City received a letter from the Pastor at Calvary Chapel Meridian which, when viewed in light of the materials that accompanied the letter, can be viewed as "threatening". Calvary Chapel Meridian has been looking for a space to locate its church and has discussed the possibility of putting its church in leased space near the Campbell's Siding on Baltic. north of Franklin R.oad. Churches are not permitted, under our current code, in Industrial zones. As you can see from Pastor Jacobson's letter, he makes references to the Religious Land Use and Institutionalized Persons Act (RLUIP A). which is the federal law mandating deference for religious uses in zoning decisions. A copy of Pastor Jacobson's letter, minus the accompanying materials, is attached to this memo. As I read RLUlPA, a city is not precluded from applying its zoning ordinances to churches, but has to be careful about how it does so. While churches are generally not pennitted in Industrial zones, neither are clubs and lodges, and thereby meeting places, whether secular or spiritual are treated the same. It would be my reconunendation that the City consider amending: the Zoning Schedule of Use Control to allow churches as conditional uses in two additional zones, those being the R-40 and Industrial zones. These additions would give us sufficient inventory of land for Permitted and Conditional Uses for churches. It would also allow the City to entertain an application from Calvary Chapel Meridian to use this space on Baltic. If you wish to discuss this at a Pre-Council meeting. please let me know. Z:\Work,\MIMaiclian\Metjdian 15360M\C41wryChapel Mcrlclinn\Mayo.COlIl;lcil Memo 0212 03 ,doc FEE 21 '03 10:12 2088886854 PAGE.12I1 JU.E:..[\.J..vJ.tl.l~ ro::l. Vh!:'"!". ~ City Clerk l4J 003 WHITE PETERSON WHITE, PETERSON. MORROW, GIORAY, ROSSMAN. NYE & ROSSMAN, P.A. ATTORNEYS AT LAW KJ;VIN ~ DINIUS Jvm ~,ErN FISCHER. WM. F. GIOR!\Y, m T. GuY HALLAM. Jll.. D. SAMUDt. ]OIWSON WIUJAM A.. MOJ\l\OIL' WJl.LW-! f, l'IICHOr.g- C1W$70NlEll s.. ~ PHILIP A. Pl"El{$ON ERICA S, PmuJPS E!\IC S. ROSSw.N TOD~ A. ROSSMAN DA....ID M. SwJ\""n.~Y l'JlMEL.\J. TARI.OW"" TERRBNce 1\. WHlTE" NICIlOl.i\S L. WOl..l...EN CANYON ?ARK AT THE lDAHO CEN'lU. 5700 EAST FRANKtlN ROAD. SUITE 200 NAMPA, IDAHO 63687.8402 TEL. (206) -4,s,s.92 7Z FAX (208) -466;4405 MERLDIAN' OffiCE 8J 0 NORTH MAIN SlR.E.E.T, SUITE ZOO .POST OFFlCE BOX 11;;0 MtRIDIh}l, lD....HO EJG80.l1SC TEL [208) Z8S,H99 FAX (Z08) 2E8.1m -.-Il.SOAl;lMITTEDlNOll. ""ALSO J\CM1Tl'i:O IN 'filA --,,!.So -"lMlm.!) ~ CA PLEAS]; KEPI.Y TO Nr\MPA OFflCE February 12, 2003 Re: Meridian Planning and Zoning RECE D FEB 2 1 2003 City Of Meridian City Clerk Office PastOr Bob Jacobson Calvary Chapel Meridian P.O. Box 65 Meridian, Idaho 83680 Dear Pastor Jacobson: The City is still considering your request to lease space in an industrial area in order to establish a physical location for your church. As you are aV'lare, churches are permitted uses in Limited Office, Neighborhood Commercial, and Old Town zones in the City. Currently, they are also permitted through the Conditional Use Permit process in R-8 and R-IS which are Residential zones, and also in the Community Business District zone, I have been discussing with stafftbe possibility of anlendWg the Zoning Schedule of Use Control to provide for churches in additional zones. We will need to discuss the issue 'With the City Council, and if they approve expanding the areas in which churches can obtain Conditional Use Permits, we will prepare an ordinance which 'Will then go in front of the Planning and Zoning Commission, as well as the City Council for adoption. In the meantim~, staff is continuing to review your request to be allowed to establish a physical location for your church in the Industrial zone. I understand a meeting bas been ' scheduled for you to meet 'with staffnext Tuesday to continue the discussion on this matter. Cc: Mayor Robert D. Corrie City Council Members Steve Siddoway. Planning and Zoning Brad Hawkins-Clark, Planning and Zoning Z:\WOl'k\MlM.eridian\Meridian 15360M\Ce1vuy Ch:J.fJcl Mmdi.an\J!l.Cobson Ltr 02 12 03.doc FEB 21 '03 10:13 ?I/lQQQQ~Q<:;.tI ~'"'~.-. IA"J i as'" .1 V.l .1 Sharon Smith From: Will Berg Sent: Wednesday, February 19, 200312:18 PM To: Sharon Smith Subject: FW: 2-25 Pre-Council Request -----Origina I Message----- From: Brad Hawkins-Clark [mailto: hawkinsb@ci.meridian.id.us] Sent: WednesdaYI February 19,2003 11:56 AM To: 'Bob Corrie'; bergw@cLmeridian.id.us; greent@ci.meridian.id.us Cc: 'Bill Nichols'; 'Tammy de Weerd' Subject: 2-25 Pre-Council Request I'd like to request a Pre-Council agenda item for the 2-25 meeting to discuss a potential Zoning Ordinance amendment to allow churches as conditional uses within the R-8, R-40, J-L and C-G zones. This is a follow-up to a meeting Bill Nichols and I had with Calvary Chapel reo city compliance with the federal Religious Land Use and Institutionalized Persons Act (RLUIPA). Thank you, Brad Hawkins-Clark 2/19/2003