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Home My WebLink About2003-08-26 <:"",':' .::..'.'......'....'...:.',..' ...'..:,...'..'......'..,.',.,.'........'......"...':....'.... :'.,.......................'......'......'. ...l}?...'.., ".:...'. '\ i/ ,( I, , , " "",' ,'...',.":' , " , " CITY OF MERIDIAN ,',', ," ,,".':'" ", ,': "" "","'.... ", ' PRE~COUNCIL MEETING ",,', ,,', ':' ""'A.GENDA< :', ",','" ..:":,...',,"."':, :,: " "'i, : '... ,', ~ :.' ,,' ...' ,~:. TuesdaY'.L\ugust 26, 2003 at6:30 p.m. ,',"'. ' " ' , ',"',' ,," " ", ,,': c;rt.y, Council Chambers " " ' " ',', " "". ".:~ ,,' :' ,'" . RolI;'call Attendance: ,', " :" ",::, ">,.:, X Tammy de Weerd X Bill Nary X Ch~rieMcCandless X ,,' Keith Blrd , " X Mclyor Robert Corrie , , : "',.,:,'.,:'" ': ,',,: ,'", , "', '", , " ,... , 1. ,', " '.'.'," "...,', 3. Acf9ption of the Agenda: Approve '<<ii", .,' ,UR9(;ite on Request.frOm FarwestLLC for Return of Road TrustJ5und /P~po~its...(PedestriartBridgesirtiThousandiSpJings ~,ubdivision): (15 niinutest) erepar~l~tter to A<11:i1? fOfrelease of fUnds DisCussiOn of J~ff~rs6n W~lIs report: (19 rninutesn Accept the Al.ldit~FApprove i ".......' ,......:', ':",,": Discussig~81Fihal1Ce RepOftL St~8yKi Ichenmann: (5minutes*) PreselltedC2 pr()g()sed amendments to l.judget .....',:'...":i ',-,,,:,, ... ? , 4~ , ' 5. ......> W... i'..::" ....... ...... ~Approximate allOwable time sefJor~gehda item ~aY chang~d~pel1ding on discussioh. Please use the designated minutes as a guideline only. .".,,',.', ",.',' , , , ... ':': .....,'"" ""..':'" " , , " ..,' " ,:,' " , , ',..., > i, , '.,.", " .", ,,' , ,', ',', ., " "'... " , ' "'.' :'..., .....:':.'.."ii Meridian City Council Agenda 70-ugust 26.2003 Page idf 1 Allmatcrials presented atpublj6.i1'ie~tingsshalr becomc propc~ty,oflhc City of Meridihri. "'Anyonc dcsiringuccolllmodation loidisabiliti:: related to doculllcnts andfor..hcarings..,, plcase.e.ontuct the City Clerk's omee at 888-4433 at least 48 hours prior!?,thcpl,blicll1eeting. ...... '"..'.,..,':'..'.,':.,..',"'"..",','.',."",:,::,::'"""",'"""..,':,,','.'..",.""".'." ',,':'..'..'::',,:.,":",,'..",'.. ,":.. ','......,' :':,.,,:i,"'::, ':i',''''':':'':'' ,',',':' i,"'':"",.. , " '..'" "".. ,',...,',', "', , , .. ',,' ", ** TX CONF I!-, ", . {ION REPORT ** AS OF SEP 26 '0309:15 PAGE. 01 CITY OF MERIDIAN DATE T! ME TO/FROM 07 09/26 09:14 Laurel MODE MIN/SEC PGS CMD~ STATUS EC--S 00' 24" 001 095 OK MAYOR Robert D, Come <PleaSe.. rpost fix 7VL~ lie... ,~~:.."f'- -/I'" . ~ ~ . ~p /r..:IT\"Of t-- ." L/VLendiari' ,; ~\, '- IDAHO / ~ ,?? ~ .r '", l' '''''~A~~q"" - ~1~!n! 'Q. - Thevll f:::s~ CITY COUNCIL MJ::MBERS Tammy d~ W=~rd Willi~m L, M, Nary Chene McCandl=ss Keilh Bird LEGAL D8PA1~TME!NT (lOS} .1tiG.n72 . PAX 4uG.MIlS PARKS &. RECREATION (20S) gg8.~57<> . F~x 81)8.550 I PUBLIC WOR.KS (208) 898-5500. FAX 8&7-1297 BUILDING DEPARTMENT (208) 287-2211 . F~x 887-1297 PLANNING Ot. ZONING {20Sl 884.553:; . F~x MSR.(o354 NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday; August 26.2003 at 6:30 P.M. The Meridian City Council will be discussing the following agenda items: - Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision) - Discussion of Jefferson Wells Audit Report - Discussion of Finance Report The pUblic is welcome to attend the meeting. .~ WILLIAM G. BERG, DATED this 22nd day of August, 2003. JJ BAST IDAHO AVE.NUE. MERIDIAN, IDAHO 83642' (208) 888-4433 City Clerk Office Fax (108) sal'>-42fl\ . Hllman Resources F~x (20B) 884-8723 . Finance & Utility BtlIing Pax. (208) 387-48J3 I ** TX CONF I k . iI ON REPORT ** AS OF SEP 25 '133 00:45 PAGE.S1 CITY OF MERIDIAN DATE TIME TO/FROM 03 09/26 08:44 3810160 MODE MIN/SEC PGS CMDij STATUS EC--S 00'29" 001 129 OK CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 26,2003 at 6:30 p.m. City Councjl Chambers 1. Roll-call Attendance: ~ Tammy de Weerd ~ Bill Nary -=x= Cherie McCandless ~ Keith Bird ~ Mayor Robert Corrie 2. Adoption of the Agenda: ~V'<- 3. Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): (15 minutes") jJA"epdrt.-{ ~ 1b /fvl-llJ -:tn-- /7..e.b,z.fe.. c;,;:~d.r 4. Discussion of Jefferson Wells report:.. (10 minutes.) ttc:~'6- tJ..e p..u.cVt- - 4/fj?r{)ve..- 5. Discussion of Finance Report - Stacy Kilchenmann; (5 minutes"') /t"e.f~..e.~ jln'poFea.. tfll11.€~lYted.:r ,I.<> 4u.dp ,j,Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. MetidiuD City COWlcil AS..,<l:\ . AJ,!;U>t 26,2003 P.se I of 1 All m'lttl.l. prc'<:1lted 31: public nle~ling~ ,hall become pl'.perry oflho City ofM<ridian. AnJlone d..iri~1:l accommo6.~1io" fer d4.lbilitics teT..tol!. to doCUmonlt ondfor hOllling.< plc~"c l:<>Ill4Cl1ho City CJ<>k'. Office at 8884433 &t Idln48 hOll1ll prior to the public meeting. >l<* TX CONFIRr.. fON REPORT ** AS OF AUG 25 '~3 09:44 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MEN/SEC PGS CMDij STATUS 02 08/25 09:44 CHAMBER-COMMERCE ----S 00'00" 000 095 BUSY THIS DOCUMENT ]S ST]LL IN MEMORY -------~-----------------------------------------------------------------------------~------ MAYOR Robert D. COlTk ?uQSe <PO~ fix 7(,L~~~11(fhCe..-T~lV~2~~ ,~ - , LEGAL DGJ'AIITMeNT 4L' (20S) .166.9272 . fAX 4M-4405 cYG t:l'rv Of 1'1:.. - -.. PARKS &- RECRSATION en: .11>r71~: ,,-,;. -"'\\'" (208) 888.3579 . F.x SQg.S501 01 ~ l4-,' PUBLIC WORKS ~ ,I (208) 898.5500' F.~ 887.1297 IDAHO }y i. ..tl' BUILDlNO DEPARTM~T .P' (208) ~87-2211 . F.~ 887.1297 .~"...."~..~ <I"" PLANNING &. Z()NINO . 1m (208) 884-5533 . Fox X~R.68S4 CITY COUNCIL MEMBERS 1'ammy de Weeru WLlIi~m L M. N.l}' Chene McC.ndl~$S K~ith Bird NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, August 26, 2003 at 6:30 P.M. The Meridian City Council will be discussing the following agenda items: - Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision) - Discussion of Jefferson Wells Audit Report - Discuss;on of Finance Report The public is welcome to attend the meeting. DATED this 2200 day of August, 2003. 33 J::AST IDAHO AVENUE. MERlDIAN,lDAHO 83642. (208) 888.4433 City ClerK Of(ic~ Fax (208) 8B9-421~ . H,.man Resources I-'ax (20B) 884-8723 . Fjnmce & Utility Billing r~l<, (208) 887.4813 MAYOR Robert D. Corrie T U ~t CPo sf: fix 7(.{J;~ ~L J;Luh'( .~"II'"1 . . ~~!~fi,j eM; CITY OF r~t~1 ..' '. erldlCrri~. ~iy ~ - ThCuiZ ~~ ~. -, ,-, \' \I f/ J.y /f /' 0._ Sml,:E -'ThOJ LEGAL DEPARTMENT (208) 466-9272 . FAX 466-4405 PARKS & RECREATION (208) 888-3579 . Fax 898-550 t PUBLIC WORKS (208) 898-5500. Fax 887-[297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-1297 PLANNING & ZON[NG (208) 884-5533 . Fax 888-6854 CITY COUNCIL MEMBERS Tammy de Weerd William L. M. Nary Cherie McCandless Keith Bird IDAHO NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, August 26, 2003 at 6:30 P.M. The Meridian City Council will be discussing the following agenda items: - Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision) - Discussion of Jefferson Wells Audit Report - Discussion of Finance Report The public is welcome to attend the meeting, .~ WILLIAM G. BERG, -. , DATED this 22nd day of August, 2003. 33 EAST IDAHO AVENUE' MERIDIAN, IDAHO 83642 . (208) 888-4433 City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 884-8723 . Finance & Utility Billing Fax (208) 887-4813 ** TX ( RMAT! ON REPORT ** AS OF AUG 22 '03 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMDIl STATUS el eEl/22 16: 51 2eE38467366 EC--S 00'25" eel eS5 OK 02 08/22 16'52 89855el EC-S 1210'23" 001 0SS OK ro 08/22 16:53 LIBRARY EC--S ee'28" 001 0S5 OK \34 08/22 16:54 92083776449 EC-S 00'29" eel eS5 OK e5 08/22 16'54 208 388 6924 EC-S ee'28" eel OS5 OK e;; 08/22 16: 56 21388886854 EC-S 130'23" eel 12195 OK 07 08/22 16'57 12084674538 EC--S ee'25" eel 095 OK 08 00/22 16'57 2138 895 03913 EC--S 0e'24" 01211 ess OK 1219 00/22 17'00 200 387 6393 EC--S 0e'24" eel ess OK 10 08/22 17'01 ADA CTY DEUELMT G3--S 0e'41" eel 0SS OK 11 08/22 17'02 208-888-5eS2 EC--S 00'23" eel 0SS OK 12 08/22 17:03 CHERRY LANE EC-S 00'28" 001 095 OK 13 08/22 17:04 POST OFFICE EC-S 00'33" eel e9S OK 14 08/22 17:05 IDAHO ATHLETIC C EC--S ee'24" Elel 095 OK 15 00/22 17:06 887 0816 G3--S 00'41" 001 005 OK 16 08/22 17:07 ID PRESS TRIBUNE EC-S 00'24" eel e95 OK 17 08/22 17:00 200 888 670e EC--S 00'23" eel e95 OK 21 08/22 17:13 120846644es EC-S 00'25" 001 eSS OK 23 08/22 17: 15 8841159 EC-S 00'25" 001 0S5 OK 29 00/22 17' 27 CHAMBER-COMMERCE ---5 00'00" 000 095 BUSY THIS DOCUMENT IS STILL IN MEMORY ----~----~-------------------------------~-------------------------------------------------- MAYOR Rober! D. Corrie 'Q.-Tha,..d~s~ CITY COUNCIL MEMBERS 1':unmy d: Wo.ord WiIliuen L. M. Nary Chene M.C..alm Kcilh Bird cU'e;;dz:;n " ~ IDAHO / ~ /1' ~\ll1oiCf . 1m, LEGAL DEPA~'TMENT (.IOE) J4G.92'2. t-AX .1X>-....,,)5 ~A~KS & RECREATION f20S) 88S.35,Q . F" 8Qg.SSOI PUBLIC WORKS 120,) 898-5500' F., 8E'.1297 aUI LDlNG DErARTMENT (20S) ~S7.2211 . Fox 8&'/'129' PLANNINO &. ZONING (2081 884.5533.1':>. HHR.M5d NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, August 26, 2003 at 6:30 P.M. The Meridian City Council will be discussing the following agenda items: - Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision) - Discussion of Jefferson WeJ/s Audit Report - Discussion of Finance Report The pUblic is welcome to attend the meeting. DATED this 22nll day of August, 2003. 33 I:AST IDAHO AVENuE. MERIDIAN, IDAHO 83642 . (208) 888-4433 Cily Clerk Omt" f'l>( (20g) SaS-42J~ . Hum"" Re,ource.!'"" (208) 884-812:> . Fjn""ce & Ull!i[y BiJh"S PUK (208l 887-481:; >1'* TX CONF I R~" .. J ON REPORT ** AS OF AUG 22 '~J 16:50 PAGE, 01 CITY OF MERIDIAN 38 31 32 DATE TIME TO/FROM 88/22 16=47 3810160 08/22 16=48 PUBLIC WORKS 08/22 16:58 2088848744 MODE EC--S EC--S EC--S MIWSEC PGS 80' 33" 001 00'24" 081 00'24" 0101 CMDIt 095 895 095 STATUS OK OK OK -------~-------------------------------------~-----------------------------------~---------- MAYOR Robert D. Corrie <p UaJ3e. <PO~ frx 7c.cb ~G" I, ,m P.t: , Nfe;:;di~n~' ,:; \' ~ ,I IDt\HO J.Y ~ ~!' ~ .Y ~''''1' ""'",!!E'L.~q~" \n~n) 'Q. - Th {lt~ ,k:.s ~ CITY COUNCIL MEMBERS 1':lmmy de Weerd Wi II iurn L. M. N:uy Chene MeCandless Keith Bird LEGAL DUPA RTM ENT ('20S) 466-9272 . fAX 46(;.44115 I'ARKS & RECREATION (208) SSS.3S70 . F~x 80g-SSDI I'UIlLlC WORKS (208) B98.5500' Fox 887-1297 IlUILl;llNG DEPARTMENT (208) 807-221l . FJX 887.1297 PLANNING ",ZQNING (20BISB4.5533 . I',x ~SR.685d NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre~Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday. August 26,2003 at 6:30 P.M. The Meridian City Council will be discussing the following agenda items: - Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision) - Discussion of Jefferson Wells Audit Report - Discussion of Finance Report The public is welcome to attend the meeting. DATED this 22nd day of August, 2003. 33 EAST IDAHO AVENUE' MERlDIAN. IDAHO 83642. (208) 888-4433 City Clerk OJ"l,cc FW( (208) 888-4218 . H\lfMll Resources F~x (208) 884-8723 . Fjn~ce & Utility Bmine Fux (2031 387-4813 ? Le CLSe..- 'Post j;,,- /!l,L!?LcG VLo+i Q.--I (,vu!1 ILs I CITY OF MERIDIAN PRE.COUNCIL MEETING AGENDA Tuesday, August 28, 2003 at 6:30 p.m. City Council Chambers 1. RolI.call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): (15 minutes"') 4. Discussion of Jefferson Wells report: (10 minutes"') 5. Discussion of Finance Report - Stacy Kilchenmann: (5 minutes"') '" Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Agenda - August 26, 2003 Page 1 of 1 AU materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the public meeting. ** TX CONFIRMATION REPORT ** 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 DRTE TIME TO/FROM 08/22 16:26 3810160 08/22 16:27 PUBLIC WORKS 08/22 16:28 12084664405 08/22 16:28 8841159 08/22 16:29 2088840744 08/22 16:30 2088467366 08/22 16:31 8985501 08/22 16:32 LIBRRRY 08/22 16:33 IDRHO STRTESMAN 08/22 16:34 208 388 6924 08/22 16:35 2088886854 08/22 16:35 12084674538 08/22 16:36 208 895 0390 08/22 16:37 Laurel 08/22 16:38 208 387 6393 08/22.16:39 ADA CTY DEUELMT 08/22 16:40 208-888-5052 08/22 16:41 CHERRY LRNE 08/22 16:42 POST OFFICE 08/22 16:43 IDRHO ATHLETIC C 08/22 16:44 887 0816 08/22 16:45 ID PRESS TRIBUNE 08/22 16:46 208 888 6700 RS OF RUG 22 '03 16:47 PAGE. 01 MODE EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S CITY OF MERIDIRN MIWSEC PGS 00'28" 001 00'20" 001 00'20" 001 00' 20" 001 00' 20" 001 00'21" 001 00' 19" 001 00'21" 001 00'20" 001 00'21" 001 00'21" 001 00'19" 001 00' 19" 001 00'20" 001 00'19" 001 00'39" 001 00'20" 001 00'22" 001 00'28" 001 00'19" 001 00'38" 001 00'21" 001 00'21" 001 CMDl:I 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 094 STATUS OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK -------------------------------------------------------------------------------------------- ? Le CLSe- f DSt j;, i\.<.-6L:G VLDfl CL -T Vl M1 ~ ! CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 26,2003 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie 2. Adoption of the Agenda: Bill Nary Keith Bird 3. Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): (15 minutes"') 4_ nio:::~t uuzinn nf .lo.Ha.rc,....... 'AI""II... ........_......... ** COMMUNICATIONS REPORT ** TOTAL PAGES SEND 0027 RECEIVE 0000 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 DATE TIME TO/FROM 08/22 08:48 ICRMP 08/22 09:28 ICRMP 08/22 09:29 ICRMP 08/22 10:41 IDAHO POWER SVCS 08/22 10:42 208 388 6924 08/22 10:46 208 388 6924 08/22 16:26 3810160 08/22 16:27 PUBLIC WORKS 08/22 16=28 12084664405 08/22 16:28 8841159 08/22 16:29 2088840744 08/22 16:30 2088467366 08/22 16:31 8985501 08/22 16:32 LIBRARY 08/22 16:33 IDAHO STATESMAN 08/22 16=34 208 388 6924 08/22 16:35 2088886854 08/22 16:35 12084674538 08/22 16=36 208 895 0390 08/22 16=37 Laurel 08/22 16:38 208 387 6393 08/22 16:39 ADA CTY DEVELMT 08/22 16:40 208-888-5052 08/22 16:41 CHERRY LANE 08/22 16:42 POST OFFICE 08/22 16:43 IDAHO ATHLETIC C 08/22 16:44 887 0816 08/22 16:45 ID PRESS TRIBUNE 08/22 16:46 208 888 6700 08/22 16:47 3810160 08/22 16=48 PUBLIC WORKS 08/22 16:50 2088840744 AS OF AUG 22 '03 16:50 PAGE.01 MODE ----S ----S ----S ----S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S EC--S EC--S TOTAL T I ME CITY OF MERIDIAN SEND 00010'53" RECEIVE 00000'00" MIN/SEC PGS 00'00" 000 00'01" 000 00' 01" 000 00'01" 000 00' 13" 000 00'40" 001 00'28" 001 00'20" 001 00'20" 001 00'20" 001 00'20" 001 00'21" 001 00'19" 001 00'21" 001 00'20" 001 00'21" 001 00'21" 001 00'19" 001 00'19" 001 00'20" 001 00' 19" 001 00'39" 001 00'20" 001 00'22" 001 00'28" 001 00'19" 001 00'38" 001 00'21" 001 00'21" 001 00'33" 001 00'24" 001 00'24" 001 CMDJ:I STATUS STOP STOP STOP STOP INC 092 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 094 OK 095 OK 095 OK 095 OK "'''' TX 'IRMATlON REPORT "'''' AS OF AUG 26 '0~ 04 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMDIl STATUS 08 08/2& 22:37 PUBLIC WORKS EC-S 00'21" 001 129 OK 09 08/26 22:38 12084664405 EC--S ee' 22" 001 129 OK 10 08/26 22:39 8841159 EC--S 0El' 21 t' 001 129 OK 11 08/26 22: 40 208864El744 EC--S €lO' 21" 001 129 Ol< 12 08/26 22:41 2008467366 EC-S 00'22" 001 129 OK 13 08/26 22:42 8985501 EC--S eel'20" 001 129 OK 14 08/26 22:42 LIBRARY EC--5 eO'23" 001 129 OK 15 08/2622:4392083776449 EC--S €lO'20" 001 129 OK 16 08/26 22:44 208 388 6924 EC-5 130'23" 0131 129 OK 17 00/26 22: 45 2088886854 EC--S 130'20" 001 129 OK 18 08/26 22'46 208 895 0390 1::C--S 00'21" 001 129 OK 19 08/26 22:47 200 387 6393 EC--S 00'21" e01 129 OK 20 08/26 22:48 ADA CTY DEUEll'lT (;3--5 00'39" 001 129 OK 21 08/26 22: 49 208-888-5052 EC--S 00' 21" 0Ell 129 OK 22 08/26 22: 50 CHERRY LANE EC--S 813'23" 801 129 OK 23 00/26 22:51 POST OFFICE EC--S €l0'30" 0Ell 129 OK 24 00/25 22=52 IDAHO AThLETIC C EC--5 00'21" 0131 129 OK 25 08/26 22: 53 I D PRESS lR I BUNE EC--S 00'20" 001 129 OK 26 08/26 22:84 208 888 6700 EC-S 00'21" 001 129 OK CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 26. 2003 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: ---.X.- Tammy de Weerd -.k... Bill Nary =x::: Cherie McCandless ...J:C Keith Bird --K-. Mayor Robart Corrie 2, Adoption of the Agenda: ~ VI<..- 3. Update on Request from Farwest LLC for Return of RO..d Trust Fund Deposits (Pedestrian Bridges in Thousand Springs SUbdivision): (15 minutes") p-repa-u ~fr /k1-l1J .;;".. /1.eh<fJ-e.. N~d.r 4, Discussion of Jefferson Wells report:_ (10 minutes.) 4C~ t.A.e ,p~d/~ - .tVt'prL'v-e-- 5. Discussion of Finance Report - Stacy Kilchenmann: (S minutes") /ri?J=vf.e.~ /YTJ/ored. t:l/>1et-d"..."dr I->..)u~ · Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. ~-citYCOUl.lei.tAsmlb. .Wl)I.1 26,200:3 .P.3S-e ~ of! AU tnat<<ri:ll:t pr-'='KOt<<l.st,puhlic:meC1int~ "ho.lJ bt-C'QnIf pr-oport)' of the CHyofMcridi.aA l'Lnyon,= dC'.Ui:nc,.!ceo{'(UMd.'\ticm for&2bi1iti~ J'tb.1M t<O dOC\.I.fIU:nt:F AIld/or hwifl~ pi.... 00""'''' th. Cily Clolk., Cdlioc..S88-4433 tl!..1t 4E h..... prior 10 1b.publio ""<liDs. ** COMMUNICRTIONS REPORT ** RS OF RUG 26 '03 23:04 PRGE.01 CITY OF MERIDIRN TOTRL PAGES TOTAL TIME SEND 0042 SEND 00014' 10" RECEIVE 0002 RECEIVE 00000'47" DATE TIME TO/FROM MODE MIN/SEC PGS CMOO STATUS 01 08/26 11:14 PUBLIC WORKS EC--S 00'32" 002 120 OK 132 138/26 11:15 12084664405 EC--S 00' 31" 002 120 OK 03 08/26 11:16 21388886854 EC--S 1313'30" 002 120 OK 04 08/26 11:17 PUBLIC WORKS UF--S 1313' 17" 002 121 OK 05 08/26 11:39 208 388 6924 EC--S 00'2311 0131 124 OK 06 08/26 15:03 2088886854 EC--S 130'40" 002 126 OK 07 08/26 19:27 208 388 6924 EC--R 00'47" 002 128 OK 138 08/26 22:37 PUBLIC WORKS EC--S 00'21" 001 129 OK 09 08/26 22:38 12084664405 EC--S 130'22" 001 129 OK 113 08/26 22:39 8841159 EC--S 00'21" 001 129 OK 11 08/26 22:40 2088840744 EC--S 00'2P 001 129 OK 12 08/26 22:41 2088467366 EC--S 00'22" 0131 129 OK 13 08/26 22:42 89855131 EC--S 00'20" 001 129 OK 14 08/26 22:42 LIBRARY EC--S 00'23" 001 129 OK 15 08/26 22=43 92083776449 EC--S 00'20" 0131 129 OK 16 08/26 22:44 208 388 6924 EC--S 00'23" 001 129 OK 17 08/26 22:45 2088886854 EC--S 00'20" 001 129 OK 18 138/26 22:46 208 895 0390 EC--S 00'21" 001 129 OK 19 08/26 22:47 208 387 6393 EC--S 00' 21" 001 129 OK 20 08/26 22:48 ADA CTY DEVELMT G3--S 00'39" 001 129 OK 21 08/26 22:49 208-888-5052 EC--S 00'21" 001 129 OK 22 08/26 22:50 CHERRY LANE EC--S 00' 23" 001 129 OK 23 08/26 22:51 POST OFFICE EC--S 00'30" 001 129 OK 24 08/26 22:52 IDAHO ATHLETIC C EC--S 00'21" 001 129 OK 25 08/26 22:53 ID PRESS TRIBUNE EC--S 00' 20" 001 129 OK 26 08/26 22:54 208 888 6700 EC--S 00'21" 001 129 OK 27 08/26 22:55 3810160 EC--S 00'58" 002 130 OK 28 08/26 22:56 PUBLIC WORKS EC--S 00'38" 002 130 OK 29 08/26 22:58 12084664405 EC--S 00'38" 002 130 OK 30 08/26 23:00 8841159 EC--S 00' 38" 002 130 Of< 31 08/26 23:01 2088840744 EC--S 00'37" 002 130 OK 32 08/26 23:03 2088467366 EC--S 00'38" 002 130 OK / ** TX CONF [k. , d ON REPORT ** / AS OF AUG 26'~3 23;07 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/SEC PGS CMD~ ST~TUS 03 08/26 23: 07 l)RLLEY TIMES ----S €l€l'0€l" €l00 129 BUSY THIS DOCUMENT IS STILL IN MEMORY CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 26, 2003 at 6:30 p.rn. City Council Chambers 1. Roll-call Attendance: --X..- Tammy de Weerd -L Bill Nary ..=..L Cherie McCandless ----2C Keith Bird -K... Mayor Robert Corrie 2. Adoption of the Agenda: ~V'<- 3. Update on Request from Farwes! LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): (15 minutes") pA'€-pM.,( ~~ /k-;.It; In- /I..du..,f-e,. tif~d.r 4. Discussion of Jefferson Wells report: (10 minutes*) !l.cC-<?O-t:- tAe. <?ficVt- - "i--f7?,IW.e..- 5. Discussion of Finance Report - Stacy Kilchenmann: (5 minutes") /h"i!f~.e~ jln/Drad t2htei>.dme",;:/J ,t... ~.dp * Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meriditm City Council As",cb . t\ugl.l>1 26,20113 .P.se I of I All """~.I. presented.:It public meetine' .hall bc""me pro~ ot'1h& City of M<ridian. Auyone d..irio!;occommodMion t<)f diSllbffiti... reloted 10 dOC\l1lleI1lt llIldlorhcacing!' pl<:lloc ""1Jto.C1 tho Ci\y Clerl>;". Office.u 888-4433 ~ kat\. 48 hourn pricr'lO tlle public !Xlectins. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 26, 2003 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: ~ Tammy de Weerd )( =x= Cherie McCandless . X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: ti~ v'<-. 3. Update on Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): (15 minutes"') fJAefa~ ~~ 1b ;1c1./21 fn-- /udpti./-e- tJrF hV1"-C;(r 4. Discussion of Jefferson Wells report:~ (10 minutes"') acc-ejJ-c- tAe .?flct/t- - 4/jJ):?rbvv 5. Discussion of Finance Report - Stacy Kilchenmann: (5 minutes"') jl7",zJ'.v1l?l'.€(.v /n>/'DJed.JII1V2h.-d1r.,e^i.:J 10 4bUdrJd '" Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Agenda - August 26, 2003 Page 1 of I All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. August 22,2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Pre-Council Meeting August 26, 2003 ITEM NO, 3 REQUEST Update on Request from Farwest LLC for Return of Road Trust Fund Deposit (Pedestrian Bridges in Thousand Springs SUbdivision): AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Minutes from May 27, 2003 fl (.f./ vI \) C'~v (f/' t-rv P ;j1tt-J oJVrfre Vl~ t' r1i!tflll' ru Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly ot the City ot Meridian. RECEIVED AUS 2 5 2003 To: Mayor and City Council From: Brad Hawkins-Clark ''''%.~c...... cc: Will Berg, Anna Powell, Bill Nichols Date: August 21, 2003 Re: ACHD Request for Release of Road Trust Fund Deposits City of Meridian City Clerk Office P(e-CdNvte~l lrVLt5 <g-2L,,-o3 J tG\fV\. 1'Lo, 2:, This item is on the August 26th Pre-City Council agenda as a P&Z Department report and is continued from your May 2yth meeting. ACHD is soliciting the city's comment on a request they received trom FalWest, LLC tor release of approximately $33,000 that ACHD is holding in their Rights-ot-Way Trust Fund account tor two pedestrian bridges across the Ridenbaugh Canal ($16,500 per bridge), See my memo dated May 21,2003 tor more background information. At the May meeting, City Council directed staff to solicit input trom the Thousand Springs and Sherbrooke Hollows homeowner associations (HOA) on the necessity and desirability of the pedestrian bridge. Attached is an e-mail reply from a representative of each HOA. The Thousand Springs HOA is in support of constructing the bridge. The Sherbrooke Hollows HOA is opposed to constructing the bridge. As discussed at the May meeting, ACHD is holding less than half of the required funding necessary to construct the pedestrian bridge, If the City Council supports the bridge construction, it will likely require a commitment of city funds in order to build the bridge to required specifications. Staff offers the following options for the City Council's consideration: A. Inform ACHD that the City does not agree with the release of the trust fund deposits and, subsequently, instruct staff to meet with NMID on options for constructing the bridge. S. Inform ACHD that the City agrees with the release of the deposits. In this instance, it may be necessary for Condition #10 of the Thousand Springs preliminary plat findings to be amended, unless Mr. Nichols believes the condition can remain since its enforcement relies on ACHD's decision. (Since the City did not require Sherbrooke Hollows to construct half the bridge, no amendment is necessary to those findings.) Brad He From: Sent: To: Cc: Subject: cmendiolaid@regence.com Tuesday, August 19, 20032:26 PM hawkinsb@meridiancity.org gcm2030@cs.com Thousand Springs HOA regarding pedestrian foot bridge Importance: High Brad, The following is a letter from our Board President for your records. Please keep us informed. Thank you Cindy August 18, 2003 Dear Cindy: As you may recall during our June 11th, 2003 Board meeting we had at my house you presented the facts that the developer (Marty Goldsmith) was trying to get his bond back on the foot bridges accessing the future green belt pathes opposite our subdivision. After a spirited discussion an informal vote was taken on keeping this foot bridge issue alive, and it was unanimous that these be kept as a part of Thousand Springs over-all subdivision plan. We have been waiting for some type of communication from the City of Meridian regarding this and Cindy Mendiola was to be the liaison person because of her previous contact with Mr. Hawkins- Clark on other issues relevant to our subdivision. I hope this will suffice as a reasonable account of activities to date on behalf of the Thousand Springs ROA. Give me a call if you have any questions. Gary Stark President Thousand Springs Home Owner Association office 362-6200 home 846-9832 --------~--------~~~-~----------------------------------------------------~ ----------------~-~~~~-----------------------------------~-----~~~--~-~~~~~ IMPORTANT NOTICE: This communication, including any attachment, contains information that may be confidential or privileged, and is intended solely for the entity or individual to whom it is addressed. If you are not the intended recipient, you should delete this message and are hereby notified that any disclosure, copying, or distribution of this message is strictly prohibited. Nothing in this email.includinganyattachment.is intended to be a legally binding signature. 1 lVleS:Siige .L u15\..> .L V.L .L Brad He From: Stacy Wirick [stacy@parkpointe.comj Sent: Tuesday, August 19, 200312:43 PM To: 'Brad Hawkins-Clark' Cc: Dianna Henderson Subject: RE: Sherbrooke Hollows Ped Bridge Dear Brad, The following is in response to your e-mail below. The Sherbrooke Hollows Homeowners Association's Board of Directors met on Monday August 4,2003 at a regularly scheduled Board of Directors meeting. At said meeting the information you sent regarding the ACHD pedestrian footbridge was discussed. The Board feels it is not in the Associations best interest to agree to the footbridge for the following reasons: . increased children playing in common area behind the subdivision . increased liability in common area near canal . there is no sidewalks in the common areas to support the foot/bicycle traffic coming over the bridge thus presenting maintenance issues to the common area turf. e maintenance of bridge . there is already cross access to Thousand Springs through the ACHD public streets behind Sherbrooke Hollows. A formal vote was taken by the Board and it was unanimous to oppose the footbridge. Should you need formal meeting minutes, please do not hesitate to contact me and I will get in contact with the Secretary. Sincerely, Stacy Wirick Property Manager for SherbrDoke Hollows HOA ~----Orjginal Message----- From: Brad Hawkins-Clark [maiJto:hawkinsb@meridiancity.org] Sent: Tuesday, August 19, 2003 10:44 AM To: Stacy Wirick Subject: Sherbrooke Hollows Ped Bridge [mx] Hi Stacy, I'm putting together a staff memo to City Council on that ped bridge across the Ridenbaugh Canal issue, Could I get a copy of the minutes and/or a brief letter from you stating the HOA is opposed to the ped bridge? You could even simply reply to this e-mail and let me know what date your meeting was and what the decision of the board was. Thanks! Brad 8/19/2003 Meridian City Council Meeting May 27, 2003 Page 3 of 66 MOTION CARRIED: ALL AYES Item 4. Department Reports: A. Planning and Zoning Department: 1. Discussion of Request from Farwest LLC for Return of Road Trust Fund Deposits (Pedestrian Bridges in Thousand Springs Subdivision): Corrie: Welcome everybody here this evening and we will get on here with the Department Reports Planning and Zoning Department. Hawkins-Clark: Good evening, Mayor, Members of the Council. You should have received a memo from myself, dated May 21 st, entitled ACHD Request for Release of Road Trust Fund Deposits. Essentially, the issue is that the Ada County Highway District has requested formal city comments on the request that they received from the developer of Thousand Springs Subdivision. For, what, about five years now, I guess, they have been holding approximately 33,000 dollars in their right-of-way trust fund account for a couple of pedestrian bridges that were originally a part of the Preliminary Plat for Thousand Springs and Sherbrooke Hollows. The city required two of those as well of the Thousand Springs developer, Marty Goldsmith. The city did not make the same condition on Sherbrooke Hollows Subdivision for the other half of the bridge to cross the Ridenbaugh. I think, basically, what I have outlined here in the memo on the second page, there are three different options for the Council and Mayor to consider here. Probably, frankly, after talking with ACHD staff and the amount of staff time that it would take, Anna and I did discuss it briefly, and the Ada County Highway District feels that it would be a pretty significant time commitment on our behalf to work with the irrigation district to get the ped bridges done. As you could see on the bottom of the page, they are estimating a cost of about 80,000 dollars for just one of the bridges. The trust fund account has 31,500 dollars for the southern bridge in Thousand Springs, so it's, you know, right around 40 percent of the estimated cost. That would - that is unknown as to where the balance would come from at this point in order to get the connection. Certainly, the connection is important from the standpoint of getting to the new Kiwanis Park getting some kids back and forth to the new high school, which is in that same section as Thousand Springs, as you know. I think at this point it's a decision that staff is looking to Council and Mayor for direction. Unless you have any other questions, I think I have presented most everything in the memo there. Corrie: Thank you, Brad. Comments? Discussion? De Weerd: Mr, Mayor? Corrie: Mrs. de Weerd. De Weerd: Yes. A outlines a meeting with the homeowners and getting their input before we really proceed. I think that's probably the most logical step in finding out, from their perspective, you know, did they buy with the anticipation that they would have Meridian City Council Meeting May 27, 2003 Page 4 of 66 that connection, you know, is it going to be necessary to them -- of course, in our Comp Plan. What we try to do is encourage the connectivity and, certainly, this -- what we are asking is consistent with our policies and planning documents, but I think the first step is very logical to go to the homeowners association and seek their input. Corrie: Any other comments? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Yes. I would concur. At least that gives us a better idea of what the residents in the area want. I certainly don't want to tie up the subdivision over a bridge that just doesn't seem to work very well in this area. I think it's something that we -- I think it's something that's probably the easiest thing for us to at least address first is what the residents in that area's expectations are, because we may find that they also agree with Nampa-Meridian Irrigation District that we don't need it, that it isn't necessary. There is adequate connectivity and staff can make that analysis as well as to whether or not that really is probably the best thing is to simply eliminate that entirely, but I think we really want to find out what the folks there expect first before we do that. Corrie: Okay. Powell: Mr. Mayor, Members of the Council, would you like us to do that before you have - invite them to come to you or just to talk to them as staff and, then, come and bring those results to you? Corrie: I think staff would be fine. Powell: Okay. Just wanted to clarify. Thank you. Item 5. (Items Moved from Consent Agenda) Corrie: Okay. Item Number 5 is items moved from the Consent Agenda. There are none, Item 6. Resolution No. Accepting Community Plannina Association of Southwest Idaho Report Number 1-2002: Corrie: So, we will move to Item Number 6, which is Resolution Number 03-403, accepting Community Planning Association of Southwest Idaho Report Number 1-2002. Do you have that resolution? Mr. Berg. Berg: I'm sorry, Mr. Mayor. Yes. Members of the Council, Mayor, Resolution 03-403, A resolution of the Mayor and City Council of the City of Meridian to provide for findings and to establish acceptance of the Community Planning Association of Southwest Idaho Report Number 1-2002, by Washington Intra-Structure Services, Inc., as a planning document for the City of Meridian and providing an effective date. August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Pre-Council Meeting August 26, 2003 ITEM NO. 4 REQUEST Discussion of Jefferson Wells Report: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: IJ . 1 lpi .e/ (f(G ,{j \i /;u \/ f .d))~ lUJ"" Date: Staff Initials: Phone: Contacted: Emailed: Materials presented at public meetings shall become property of the City of Meridian. August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Pre-Council Meeting August 26, 2003 ITEM NO. 5 REQUEST Discussion of Finance Report -- Stacy Kilchenmann: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: {1P . r ~'" ~I J wf ~Ii,__r--l ~V'd CA-W" Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN FY2003 POTENTIAL BUDGET AMENDMENTS as of July 31,2003 ENTERPRISE FUND Fund Dept e It redit escnp 60 WWTP $ 150,000 Increase cost of DAFT construclion {wastethickener) 60 WWTP $ 433,320 addl'l funds needed for BlackCat & SoulhSlough lrunklines 60 WWTP $ 125,107 increase for Boise River Repair/Creek Crossing projects 60 PW $ 7,500 Empire Compuler litigation refund 60 PW $ 7,500 compuler purchase from Empire Ii ligation refund 60 Water $ 20,000 move money from operaling acct Wells Maint to Capital Equipment lor 60 Water $ 20,000 2 Well VFO drives for Well 15 & Well 11 60 WWTP $ 100,000 increase cosls for Boise River Rpr/Creek Crossing #96152 60 WWTP $ 100,000 savineS from Ihe UVIFive Mile #96109 60 $ B15,927 Decrease Fund Equily Transfer ENTERPRISE $ 835,927 $ 943,427 $ 107,500 ITransfer To (From) Fund Balance D b' C o GENERAL FUND 01 FIRE $ 20,408 equipment for new flretruck #301 move money from operaling 10 capital $ 2o,4oB I FY02 Year-End Fund Balance Transfer from Special Serv Fund to Cap Imprv 50 Bldq $ 320,759 Fund FY02 Year-End Fund Balance Transfer from Special Serv Fund to Cap ImpN 50 Blda $ 320,759 Fund 50 Bldq $ 14,360 increase renl for BUilding Depanment 50 Blda $ 1,700 increase phone expense for Buildinn Oepl move 50 Bldq $ 1,000 increase computer expense for cabling Build Depl move 50 Bldq $ 17,060 Decrease FY03 Special Service Fund Transfer 10 Capilallmprov Fund 20 Police $ 5,500 OUI Granl - ovenime to be reimbursed 20 Police $ 4,500 OUI Granl - Video system for palrol 20 Police $ 10,000 OUI Grant - revenue from Slale Highway Safety Grant 01 Police $ 5,550 increase capilar equipment for 2 aslro radios 01 Police $ 5,550 decrease 55103 "Radios/Communication" acct for 2 astro radios 01 Other Gov $ 40,000 Ten Mile Exchange Study not budgeled lor 01 FIRE $ 101,578 increase enhancemenls lor the Rural share or 25% 01 FIRE $ 101,578 increase revenue from Rural Fire for their 26% share of 03 enhancements 01 Recreation $ 3,700 Tmsf appropriation from Council to Parks lor Facilities Recreation Suprv 01 Council $ 3,700 Tmsl appropriation from Council to Parks for Faciiilies Recreation Sup", 01 HR $ 25,000 transfer appropriation to HR from Council for Aspireon contract 01 Council $ 25,000 Iransfer appropriation to HR from Council for Aspireon contract 01 FIRE $ 140,000 Holdback - decrease #3 wages. 3 monlhs salary savings 01 FIRE $ 7,500 Holdback - decrease Sla#3 operating - station won't open this fiscal year 01 Police $ 25,000 Holdback. decrease wages - wil! nol hire PT Crime PrevenUon Officer 01 Admin $ 10,000 Holdback. decrease budgel for Centennial Celebration in #11:140 01 Admin $ 99,015 Holdback - FY03transferlo Capital Improve Fund from General Fund 01 Admin $ 75,000 Holdback. decrease City Hall building conslruclion budgel 01 $ 316,515 Revenue Reduction GENERAL FUND $ 860,570 $ 860,570 $ (OllTransfer To (From) Fund Balance ITEMS UNDER CONSIDERATION 50 Blda . Increase Building Department Revenue and Contracllnspeclor Expense 1 Parks $ 20,000 ... increase capital for truck purchase from ACHD money 1 Parks $ 30,000 ... increase capital for Cenlennial Park from ACH 0 money 1 Parks $ 126,620 ... increase capital for Slorey Park Irrigation from ACHD money 01 Fire $ 16,026 ... ACHD Franklin Rd right of way purchase to Fund Balance 01 Fire & Parks $ 192,646 Revenue Increase 1 Police $ 6,600 Increase capital for Ireadmill and slair slepper 1 Police $ 6,600 transfer operating training budget 10 capilal for treadmill & stepper TOTAL $ 199,246 $ 199,246 $0 I . current trend indicates we will collect more building permit revenue than budgeted .. need Council to clarify how Parks & Fire can spend this extra Revenue that was not budgeted 1 of 1 Item Packet Pickup MEETING DATE: " , Project ~PbY Date Time Employee :'/1 ''; " ';,', , Initials n(lt l.'ovfhMif&~ (Q/[f\l\ A~ I'LL-/I rf ii/IIiJi/if ~ fJ /11 ?/ JI CYl ~ , 0 ~( I I I " ": " ::', ','" '.." ".. , :',': " : .,,:', .:.: :.. ',,' '.. :":':, ':' : ' '.., .:',. ",:. ::: ... , , ': . : : " , ' ", , ' ... '.',.' ,', '." :' :... , '.' .". :...,'" " ,.: , --,:" ..'.." .:.: .' ,"'. ',:' '.., ... 2. " 3~ .... '. ":' .':' " , "" '".. t. " ','...". .',.',., " ", .. '.. ",'.,'" , ......... :'. .,.:.... \i .> ( .:': '. ,',. i ... ::'. .....':.. :.:.:€I'I.'X2:t:t.,:J\,1Ji]:l.p].J:)!.A.N. ii .:.:... ::."".....i .,.'."...:...\i SHY GoUNCIL REGULAR/MEETING i)<......... ... AG i::NPA.... ...,... :,.':":.': ... /h TuesdaY,f\ugust 2~, 2003 at 7:qO p.m. ,,~,i,,::,.' ,..:..:.:'.:,:', .,'.'..' .'..:". /) City Council Chambers :":,'::: :'.,.:.: i'" RolJLcall Attendance: ,:" ..:.:...::"',:"...::... ..": Tammy deWeerd CherieMCOaQdless' ... X.... MaY()r.~obert Gprrie '.....j//....lii/i "'Ad()ption oftlle,t\genda: Approve as Amended" ...,:..,....',::.",:...:.: .'. ,':i: _,:,.'.., qonseptAg~nda: .,:'.' ',', :,', , ,,' " , , ',.' , .. " :, :.. X X x x BilLNary Keith Bird ", , ,', A. '." Appi-OVeminutes of ,t\ugust 12, 2903 City Council' Regular .,.:"..'., '';M.::' '"";..'.' A .. ee,tl[l 9 :..~p pf()ve ..'...., ..,,'.'..,'.',.~,. .:..'.,'.....:. .:, ':. tJ)pprovemjnllt~~ of August 12, 2003 Pre-Council Me~ting: ::.'.'. Apr>r(),,~ ::.': :.',:..::...',.. Approve minutes of August 19, 2003 City Council Regglar Meeting: Approve :.,......:.:.: .'.....'. f='ihdirlgsofFac;t and Conclusions of Law to Amend Conditions ofApprovalEiFP 03..03S"'/Requesttqamend cond itionsol?pproval on..tbeifinaLplat fdriPackardiAcres Nd.2ibyth~.iCity Of Mefjdian east...oftNdith"'YYingate"iI:..ane iandisouth of it East LJstick"'i ROad: ~ttdrf1ey to re~do fihdiogsfqr September 2i 2003 meeting ..........:.:ii.. Findi.rlgs of Fact and CohclUsions of Law fOf Approval: PP 03.. 013iRequesffdrPrelimiharyPlatof5 buildinglotsonZ:69 acres in ':.:',: anL..,..0/zone for/il..ynnwoodiPlaza SUbdivisidil"'bYCentennial DevelopmElnt; LLCs east of Ndrth Ten Mile Road 01''1 West Cherry .:.',,'.', Laria: Approve ... :,': : ' : ", B. C. D. ...,....:...:....:...... .' E ':: F. ,",'.' ... Chal'lg~ Order No. 4:Jor Meridian Settlers Park Restrooms: Approve..... :,.::.,' 0":'/'/'0/:'... Ch~f1ge Order N(). 5 for Meridian Settlers Park Restroom~: Approve.. ... <3: :..,. .'>'...".., ..',..'.,.i > >>> <>t. >>i ...."'...,...'. Meridian CityCoul1cil Agenda - August 26,2003 Page 1 on All materials prescl1tedat public meetings shall beeomeprOpcrty of thc Cit)'of Meridian. i.AnYoliedesiring accommodation for disabilities related to doem-nenls and/or hearings ple<lsCc50iltact the City Clerk's OlTiee at 888-443Jatleast 48 hours prio,ttothe publie l11eeting, ',.'.'..'..."..,.'.', >....".'.....) ',........'".,'...'.'.,....X.,. '..'... ,..'....'..i.. .'.'..>, . '.".'.......' ,..'...XX.',.',.X> ./Xi<Xi,. '....'... ..' ,.,.. '..'. ,'.'.',.'.,. .,iiiX.....'."........'.ii. ..'...'..'.' .', .,'"..', ..,. .,.', .'. '.",. '..',' '. ,.. " ,,' .,' ',': '.., ,. ,',' ,,', " ' , " :':' " " '" , ", "", , ' .., , ':', :','..',. ,,' , ',,' : ' ",',' " ,', """'":,, ' " '< 7. :':', ,8. " ,'" ,.., ',:', 9. ",: 10. , 11. , ": " " " " ,": , ,>, ,,: , ' ,:,' '.",',. '..',','.',., .. " ,', "'" :,..'.'.' ',,' :' " ::",,' ,':,,': ':, ", "":".. ,.:, ,...."" ':, "", :,' " , ' ',',",' '" ' ,:',":, , / 'c ", ;, "',',, ',',.. ',( .. , ' ," , 4. , //i '..:: ....', AJJp;8ve Agreement for.... Professional SerVices forZGA A,rChiteCts for;ifv1~l"idian Ml.JriCiPaL/C~nt~r Program Update: Apprpyeiic c',':c,',:.... :':"',, .i:/...... ,<..i....iii( .... AJJPt8v~iAward Bid for Drillil1g andGOl1struction of Well NO. 25:' Apc;;;...prdve....i.... :",',':c 77~'~c cc,':,i "'.','.'" ii/..(....(, 'cC,c'c,' c,,:,,', ,02 U....iL "..;;. " ,:,'cc',c. c",'cC:.' Fm~p,s~g~port: Approve ':',....,-,c":....',,,' ID >,,~t......:. ....'."tt; IR ....Z2rt..c ,c''0''c~cpar -m~p-.,~-.e88~':'~ ':,',c' :,,,::'C">"":,,,,,,,:,c " <<,,' Maydr'~Offife: / 1.~JJP6irt~ebt of Bill Musseras Chief of P()lfce: Appr()ve ....ii..... "'::'c'c:.Sworn-in bYiMayor ,;) ParksDepaftment:;i" ,,:C,,' i:"....,.:,.i'c: :~pprgY:~:fAward Bid for Bear Creek Park Restrooms: "c',', ::/ RejecfAIIBid~ (It~m~~gx~g frorry CblisefitAg~nda) '::':c:" ResblutionNo..... 03.:408 Park SQE'Hter RUles:;Approve ",'cC,',.','c,:':"c"."c:,:',':CC"'C"c'c',.:'.:cC'c".":',C"'," ":':"':~';.;/ ResOI~ti6g NO.((03;,409 : Adopting Comprehensive Parks and Rec:reation, System Plan: ApRrgVe ':'.,:,:c',,('c":'> ':.,'<, ,c..,': Ordinance Not.... 03Li 038 ' Parks Requlations: Approve '..../' ii........>>..c Re~81 uti6hN6./ ,03.;4.10....( .c.... Plan Rflvievv:,....and InspeCtion Fees: :,' ", ',.. " ,~,~ ,':'..', I. " " ;; J. ,',:, AO " B. " , 1; 5. ,': ...., 6. '",' ,", Agopting Skate Park and '" ,', ': " .g~peaHl)g9hapter 7 Title 8>. " :,f\,(jopting Fire Department Appr()ve 12. ..:'/ /.. Ordinahce No. 03L1039 International Fire Code: ApPJg"e ...."""'".'....:",'..,..-" :,..' , Public Hearihg6h 2063 I 2004 Fiscal Year Budget: ,.cc,:c,','. CloseyPublicHearihg-8i"t\pproveBudget. Attorney to/Prepare ArihijalApptopriatiol'1 Orginance.. ",.",>':", ....c' Executi"e Session per Icfahb Code 67':2345(1)(c): , No Decision 'c,,"'" , >',,': . Adopting the 2000 Edition ,', '..', '" ,< .... ....' < )/c...., ':: ',: ,',:"c, ,Meridian City Council Agenda August 26, 2003 Page- 2 of 2 AI! materials presented at publierileetingsshall become property oCthe CitYofMeridian, "Anyone desiring accomrr?~ation for disabilities related tOdocumentsalld/orhearings/ pkasc contact the City Clerk's Orfiee ut8~8'443Jatleust48 h?U~5 priorto.tl]epLl~I[S Inecting. ..".'.'.',',.'" .',.::::.".'.."'...',':'".. ,,':..:':.,.,'...'..,:,,",,':":..,'.'..,:.',':..,.': ...:',.:,:.',.":.:-".'...'...,:." ,..",.',:..:,...":' .'.'..".':,,:':',' '."'.' . ',..'.,' :. ..','..'.'.'..'. ','..'.::... ,.,'.... '.'.' ,." ,.:.'..',. ',. ',..'. .,'... ..'.'". .:.. ...,'...'.<, '... ,.'.'.i..... ,'.. .,..:.. ,..'."..., ,...,..". .,.'..,... ... ......... ,., .'. ',' ", ' " .:' "', ..', ":""" ","", ',,' .. '" " . '."" : ' :", :':'" , , ',' '..', , ":'..:,', ..,' ," ..',,"., . CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd )( 1< Cherie McCandless X X Mayor Robert Corrie 2. Adoption of the Agenda: Plt'fF'Ov.e alYlefl dl>>.e-h-~ Bill Nary Keith Bird 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: Cfr?j2roVe-- B. Approve minutes of August 12,2003 Pre-Council Meeting: ('<f')9ri7V,e- C. Approve minutes of August 19, 2003 City Council Regular Meeting: tlfPr-oV& D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: 'Ot/P' $p<:,- j-il- do fOf- I"- +!,c"" /'Vl-€tt..4h-'t- E. Findings of Fact and Conclusions of Law for Approval: PP 03- 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: djJjJrov-fL F. Change Order No.4 for Meridian Settlers Park Restrooms: alrv'-€:.. G. Change Order No.5 for Meridian Settlers Park Restrooms: wtpov-e., Meridian City Council Agenda - August 26, 2003 Page I of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring aecommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. H. Approve Agreement for Professional Services for ZGA Architects for Meridian Municipal Center Program Update: aplJyO{JI..L I. Approve I Award Bid for Drilling and Construction of Well No. 25: ~rp'rCI'v.fL J. Finance Report: af>ffoV'J:/ 4. Department Reports A. Mayor's Office: 1. Appointment of Bill Mussier as Chief of Police: ()..fftove.. {)~v-15'1.-h.. ~ i}v ~ /h.-a f/ (ft"- Parks Department: B. 1. Approve I Award Bid for Bear Creek Park Restrooms: reject: !LIt /lid-5t 5. (Items Moved from Consent Agenda) 6. Resolution No. C 3 - 4-0 fJ Park Shelter Rules: ~r;n-CJ v<e. Resolution No. tJ" - 4-r.:Y 9' Parks and Recreation System Plan: Adopting Skate Park and 8. Ordinance No. Parks Regulations: 03-/CJ38 Adopting Comprehensive ar;Jr&v~ Repealing Chapter 7 Title 8 7. 9. C"";J?PC ~ Resolution No. () 3 ~ 4-1 (J Plan Review and Inspection Fees: Adopting Fire Department "JP f?'^O~.k-; 10. Ordinance No. 0.3.- 10:3 C; Adopting the 2000 Edition International Fire Code: 6'vppr-r;tfV-' 11. Public Hearing on 2003 I 2004 Fiscal Year Budget: c'lt7je j/ //v - ~vlt!.. 6udF~ #-ct?-Y-~J Iv r-.gl'~ ~~.-J a~-h~ &1rd?;M.a..-r~ /2-. E)(J.?C?1-~ v.( ,jjzJ;n;;"'" 67- 23+;; -1- C /LO Mci"J"I'trA-- Mcridian City Council Agcnda - August 26,2003 Page 2 of2 All matcrials prescnted at public meetings shall become pl'Operty onhe City of Mcridian. Anyone desiring accommodation for disabilities related to documents and/or hearings pleasc contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. O~CLSt <PO~ ~ <P<-Lbk r1{fhCe..-1hOJrL~s( ! CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: B. Approve minutes of August 12,2003 Pre-Council Meeting: C. Approve minutes of August 19, 2003 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: E. Findings of Fact and Conclusions of Law for Approval: PP 03- 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-Q zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: F. Change Order No.4 for Meridian Settlers Park Restrooms: G. Change Order No.5 for Meridian Settlers Park Restrooms: Meridian City Council Agenda - August 26, 2003 Page 1 of2 All materials presented at public meetings shall become propelty of the City of Meridian. Anyone desiring acconunodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at &&8-4433 at least 48 hours prior to the public meeting. H. Approve Agreement for Professional Services for ZGA Architects for Meridian Municipal Center Program Update: I. Approve I Award Bid for Drilling and Construction of Well No. 25: J. Finance Report: 4. Department Reports A. Mayor's Office: 1. Appointment of Bill Musser as Chief of Police: B. Parks Department: 1. Approve I Award Bid for Bear Creek Park Restrooms: 5. (Items Moved from Consent Agenda) 6. Resol ution No. Park Shelter Rules: Adopting Skate Park and 7. Resolution No. Parks and Recreation System Plan: Adopting Comprehensive 8. Ordinance No. Parks Regulations: Repealing Chapter 7 Title 8 9. Resolution No. Plan Review and Inspection Fees: Adopting Fire Department Ordinance No. International Fire Code: Adopting the 2000 Edition 10. 11. Public Hearing on 2003 I 2004 Fiscal Year Budget: Meridian City Council Agenda - August 26, 2003 Page 2 of2 All materials presented at public meetings shall become property of the City of Meddian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Oflice at 888-4433 at least 48 hours prior to the public meeting. ** TX CONFIR.... ION REPORT ** AS OF SEP 26 '03 09:14 PAGE. 01 CITY OF MERIDIAN DATE TI ME TO/FROM 06 09/26 09:13 Lau~el MODE MIN/SEC PGS CMD~ STATUS EC--S 00' 35" 002 099 OK -------------------------------------------------------------------------------------------- ?~ ClSe. ?O~ ~ 7()..bk \tah-Ct. --LhMl~S ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday; August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-calf Attendance: _ Tammy de Weerd Cherie McCandless _ Mayor Robert Corrie _ Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: B. Approve minutes of August 12, 2003 Pre-Council Meeting: C. Approve minutes of August 19, 2003 City Council Regular Meeting; D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: E. Findings of Fact and Conclusions of L.aw for Approval: PP 03- 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L~O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: F. Change Order No.4 for Meridian Settlers Park Restrooms: G. Change Order No.5 for Meridian Settlers Park Restrooms: Meciui.1n CHy Council Agcl\~ - AIIgUS\ 26. 2003 P~J:~ I of 2 All llI.ltcOOls prcsClltcd ac public meeliogs sb"U beeomc property of the City of M<l'idi:m. Anyone desidJlg accommodutinn for difabmtics related 10 dOeUmeJ:lls nnd/or hearings please eoalacllho City Clctk's Office 01 888-4433 al1"il.ot 48 ho= prior to llle public meoling. ,. ** TX CONF. .MTION REPORT ** AS OF AUG 26 ~3 23:04 PAGE. 01 CITY OF MERIDIAN 27 28 29 30 31 32 DATE TIME TO/FROM 08/26 22:55 3810160 08/26 22:56 PUBLIC WORKS 08/26 22:SB 12084664405 08/26 23:00 B841159 08/26 23:01 2088840744 e8/26 23:03 2e88467366 STATUS OK OK OK OK OK DK MODE EC--S EC--S EC--S EC--S EC--S EC--S MIN/SEC PGS e0'58" 0e2 00'38" e02 00'38" 002 00'38" 002 00'37" 0e2 e0' 38" 002 CMDl:1 130 130 130 13121 130 130 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tueselay. August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: --X- Tammy de Weerd )( Bill Nary ~ Cherie McCandless =::.x= Keith Bird --A- Mayor Robert Corrie 2. Adoption oftha Agenda: 'K/frov./t (tlne^d~$>o.de.d 3. Consent Agenda: A Approve minutes of August 12, 2003 City Council Regular Meeting: ~prove.- B. Approve minutes of August 12,2003 Pre-Council Meeting: t1f)h7?v..e- C. Approve minutes of August 19, 2003 City Council Regular Meeting: a./~V'b D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03.038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: tJ.ffJrPV<e- E. Findings of Fact and Conolusions of Law for Approval: PP 03. 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cheny Lane: to/lprclw'-.e. F. Change Dreier No.4 for Meridian Settlers Park Restrooms: aj7p-orr.e.. G. Change Order No.5 for Meridian Settlers Park Restrooms: 'o/rove. Mffldian City Couneil Asend:l- AuglJ." 26, 2003 P'Ro 1 01"2 ^1I mUlorial. pr..on,od., pub[ie mCClings shall become propel'lY ohlll! City of Meridj;u,. A~yon. d""i,ill& l\C.\"l\mod~~on rordil:obilintS rdatod 10 doe1l/llonts andlor hcsrinS< ple."lSc .onta~t Ibo City Clork'. Offi...\ 888-4433- SIIcsSl48 hours prior [0 lhe pllbli. ll:leetin$. ( PAGE. 01 ** TX Cl IMATION REPORT ** AS OF AUG 26 ',,- .;;3:23 CITY OF MERIDIAN DATE TIME TO,..-FROM MODE MIW5EC PG5 CMDII 5TATU5 01 08"'-26 23:04 8965501 EC--5 00'36" 002 130 OK 02 08V26 23:05 LIBRARY EC--S 00'45" 002 130 OK 04 08"'-26 23: 00 92083776449 EC--5 00'36" 002 130 OK OS 08/26 23:09 208 388 6924 EC--S 00'45" e02 130 OK 06 08/.26 23: 10 2088886854 EC--5 00'37" 002 130 OK 07 08,..-26 23: 11 2e8 895 039Ql EC--S 00'36" 12102 130 OK 08 08/.26 23:13208387 6393 EC--S 130'37" 002 130 OK OS 00,..-2623:14 ADA ClY DEVELMT G3--S 01'11" 002 130 OK 10 08/.26 23:15 208-888-5052 EC--S 00'36" elil2 130 OK 11 08,..-25 23: 17 CHERRY LANE EC--S 00'45" 002 130 OK 12 08V26 23:18 POST OFFICE EC--S e0'S8" 002 130 OK 13 08V26 23:20 IDAHO ATHLETIC C EC--S 00'37" 002 130 OK 14 08V26 23:21 IV PRESS TRIBLNE EC--5 00'37" 002 130 OK 15 08"'-26 23:22 208 S8S 6700 EC--S 00'36" 12102 13121 OK CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. RolI.call Attendance: -L Tammy de Weerd ~ Bill Nary ---1S..- Cherie McCandless -L Keith Bird ---A- Mayor Robert Corrie 2. Adoption of the Agenda: Plfrr>v~ a.h1(U. d",--.ded 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: ~jJY'c>ve..- B. Approve minutes of August 12,2003 Pre-Council Meeting: ~(r4!- C. Approve minutes of August 19, 2003 City Council Regular Meeling: ~'Jn""ve.- D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: ~ff)l1>v.e.. E. Findings of Fact and Conclusions of Law for Approval: PP 03. 013 Request for PrelimInary Plat of 5 building lots on 2.69 acres in an L-a zone for Lynnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: ~f'pr~v-.e. F. Change Order No.4 for Meridian Settlers Park Restrooms: o/p'p.r-e.. G. Change Order No.5 for Meridian Settlers Park Restrooms: a-ppe>ve. Mendi." Cily Co"",,;1 A~",da- Aucu.<< 21>.20U; P'l:<' 1 ofl ^J1 mot"""l. p,,,,cnl<<! Bl publio meetings shall bc<ome propOlty O(lhe Cilyo(MeridiM. AnYDne: 4l;$irinc: &l:C'Olnmodil~cn fur c1~bititil:) TdW::d. to documt:nts- and/or hurinS!: ple.1se ,onbollh. CilyCIt.~'. Offie, ot ~88-4433 at I..SI 48 haulS prior 10 the p\lbJielllutine. ** COMMUNICATIONS REPORT ** AS OF AUG 27 '03 05:00 PAGE. 01 CITY OF MERIDIAN TOTAL PAGES TOTAL TIME SEND 0028 SEND 00009'53" RECE WE 0000 RECEIVE 00000'00" DATE TIME TO/FROM MODE MIN/SEC PGS CMDI:t STATUS 01 08/26 23:04 8985501 EC--S 00' 36" 002 130 OK 02 08/26 23:05 LIBRARY EC--S 00'45" 002 130 OK 03 08/26 23:07 VALLEY TIMES ----S 00'00" 000 129 BUSY 04 08/26 23:08 92083776449 EC--S 00'36" 002 130 OK 05 08/26 23:09 208 388 6924 EC--S 00'45" 002 130 OK 06 08/26 23:10 2088886854 EC--S 00'37" 002 130 OK 07 08/26 23:11 208 895 0390 EC--S 00'36" 002 130 OK 08 08/26 23:13 208 387 6393 EC--S 00'37" 002 130 OK 09 08/26 23:14 ADA CTY DEVELMT G3--S 01 ' 11" 002 130 OK 10 08/26 23:15 208-888-5052 EC--S 00'36" 002 130 OK 11 08/26 23:17 CHERRY LANE EC--S 00'46" 002 130 OK 12 08/26 23:18 POST OFFICE EC--S 00' 58" 002 130 OK 13 08/26 23:20 IDAHO ATHLETIC C EC--S 00' 37" 002 130 OK 14 08/26 23:21 ID PRESS TRIBUNE EC--S 00'37" 002 130 OK 15 08/26 23:22 208 888 6700 EC--S 00' 36" 002 130 OK ( ** TX CON~ ~TION REPORT ** AS OF AUG 22 '0:) . :59 PAGE. 01 C[TY OF MERIDIAN DATE TIME TO/FROM MODE M[N/SEC PGS CMDll STATUS 01 eEl/22 17:32 208 3876393 EC--S ee'34" 002 099 OK 02 08/22 17:33 ADA CTY DEVELMT G3--S 01' 09" 002 099 OK 03 0B/22 17:34 208-666-5052 EC--S ee'34" 0e2 09S OK 04 08/22 17:35 CHERRY LANE EC--S ee'42" ee2 139S OK 05 08/22 17:37 POST OFFICE EC--S 0e'55" 002 099 OK 06 08/22 17:38 [DAHO ATHLET[C C EC--S 0e'33" 002 099 OK 07 08/22 17:39887 0816 G3--S el'12" 002 1399 OK 08 08/22 17:41 [D PRESS TRIBUNE EC--S 00'34" 002 099 OK 0S 08/22 17:42 2el8 888 6700 EC--S 00'34" 002 139S OK 10 08/22 17:58 IDAHO POWER SUCS ----5 130'00" 000 1399 BUSY 11 08/22 17:59 CHAMBER-COMMERCE ----S 0e' e0" 000 0S9 BUSY THIS DOCUMENT IS ST[LL IN MEMORY --------------------------~----------------------------------------------------------------- ?~Cl~e. <Po~ fw?v.h~YGm.Ct.-1hQh1~s{ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ TammydeWeerd _ Bill Nary _ Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: B. Approve minutes of August 12,2003 Pre-Council Meeting; C. Approve minutes of August 19, 2003 City Council RegUlar Meeting: D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian _ east of North Wingate Lane and south of East Ustick Road: E. Findings of Fact and Conclusions of Law for Approval: PP 03- 013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: F. Change Order No.4 for Meridian Settlers Park Restrooms: G. Change Order No.5 for Meridian Settlers Park Restrooms: Meridi.ln Cily Council Ago"da-AugusI26.2003 Puse I on All m:ru:riol, F'",<ntcda< po.li. meelins. ,hoil.! .""'0l0 pr.porty of the Cil1 oIM<tidi3J1. Anyone d<Sirillg ilCCO"""odJuion ford\s:lbilitics rtl.11Ol) to dot='" ond/nrb..rillg5 ple.o,o <0010.1 tho City CICf~" Offi.. at S~S-4~~3 all<>.<<~8 b.urs prior\(] the public lne<:lio~ ** TX CONf- ~TJON REPORT ** AS OF AUG 22 'El::' '30 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIWSEC PGS CMD~ STATUS 18 e8/22 17:09 3810160 EC--S 1010'54" 13132 099 OK 19 138/22 17:11 PUBLIC WORKS EC--S 00'34" GG2 099 OK 213 138/22 17:12 12064664405 EC--S 00'35" 002 099 OK 22 08/22 17: 14 8841159 EC--S 00'34" 002 e99 OK 24 08/2217:162088840744 EC--S 00'34" 002 099 OK 25 e8/22 17:18 2088467366 EC--S 100'35" 002 1099 OK 26 108/22 17:196985501 EC--S 00'33" 002 099 OK 27 08/22 17:20 LIBRARY EC--S 00'41" 0e2 e99 OK 28 eB/22 17:23 IDAHO STATESMAN EC--S 00'34" G02 G99 OK 30 0B/22 17:27 20B88B6854 EC--S 00'34" e02 099 OK 31 G8/22 17:2B 12e84674538 EC--S 00'34" 002 099 OK 32 ElS/22 17:29 208 B95 0390 EC--S GG'34" 002 099 OJ( --------------------------------------------------------------------------------~----------- p~QOe. <Po~ ~?~6t~.vYLcllCt.-1hMI~s{ CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd _ Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: B. Approve minutes of August 12, 2003 Pre-Council Meeting: C. Approve minutes of August 19, 2003 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian _ east of North Wingate Lane and south of East Ustick Road: E_ Findings of Fact and Conclusions of Law for Approval: pp 03. 013 Request for Preliminary Plat of 5 building lots on 2,69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: F. Change Order No.4 for Meridian Settlers Park Restrooms: G. Change Order No.5 for Meridian Settlers Park Restrooms: Meridi.m City Council AecIldJ - AUellS126. 2003 Paso 1 nf2 All mitcriol, p<cs""od at publ", me.tiDes ,h"U b"",mo proporty ofth. Ci\)' DfM<ridi3J1. AnyollO d.siliDg aceDl1lIl1Ddlllion for disobilitits rebleJJ LD doeUlll""1s ondl~r ""'ril1~ pIcase cOllla,1 ill, City Cli:rl<'. Offi.e 01888.4433 .U"""1' <IS 1>0"", priono Ill. public .,.cling. ** TX CONF I RI'IM I JON REPORT ** AS OF AUG 25 '~~ 139:46 PAGE. 131 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/SEC PGS 131 08/25 139:32 213B 3BB 6924 EC--S 130'40" 002 133 08/25 139:46 CHAMBER-COMMERCE ----5 130'130" 01313 THIS DOCUMENT ]S STILL IN MEMORY CMDj;I STATUS 093 OK 099 BUSY -~-------~--------------------------------------~------------------~------------------------ p~ o..Se. 9o~ -k j)~6W:.. nahCt.-1haffl~S ( CITY OF MERlDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 26, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd Cherie McCandless _ Mayor Robert Corrie _ Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of August 12, 2003 City Council Regular Meeting: B. Approve minutes of August 12, 2003 Pre~Council Meeting: C. Approve minutes of August 19, 2003 City Council Regular Meeting: D. Findings of Fact and Conclusions of Law to Amend Conditions of Approval: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: E. Findings of Fact and Conclusions of Law for Approval: pp 03~ 013 Request for Prellminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: F. Change Order No.4 for Meridian Settlers Park Restrooms: G. Change Order No.5 for Meridian Settlers Park Restrooms: Meridian Cily Council AgenG.:l - Augusl26. 2003 P'ce I of2 All matcrinls presemed at jlub!fe meellt1gs shaU bocome property of the City o[Mcridi"". Anyone desiring i1Ceormnodlllion for dl~bilities waled to doe\!= nnd!arhearings please contact the City Clctk.~ Offiee M 888.4433 allea.'ll48 OOW'l< prior to tlle public meeling. August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 26, 2003 ITEM NO, 3~ ,A, REQUEST Approve minutes of August 12, 2003 City Council Regular Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: {tJ../ ~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property ot the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 12,2003, at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Consent Agenda: A. Approve minutes of July 22, 2003 City Council Regular Meeting: Approve B. Findings of Fact and Conclusions of Law for Approval: PFP 03-002 Request for Preliminary / Final Plat approval of 3 building lots on 1.55 acres in an L-O zone for Gaudrv Seegmiller Subdivision by Gordon N. Anderson - southeast corner of East Gala Street and South Millennium: Approve 6-C. Findings of Fact and Conclusions of Law for Denial: PP 03- 007 Request for Preliminary Plat approval of 36 building lots and 7 other lots on 11.65 acres in an R-4 zone for Clearbrook Estates Subdivision by R.K. Development, LLC - west of North Meridian Road and south of West Ustick Road: Pulled from Agenda 6-D. Findings of Fact and Conclusions of Law for Denial: VAR 03- 012 Request for a Variance to block length requirements for a block on the south side of Clearbrook Street for Clearbrook Estates Subdivision by R.K. Development, LLC - west of North Meridian Road and south of West Ustick Road: Pulled from Agenda E. Findings of Fact and Conclusions of Law for Approval: CUP 03-023 Request for a Conditional Use Permit for an ancillary drive- thru for a full-service bank facility and for a temporary bank facility in a C-G zone for D. L. Evans Bank by D. L Evans Bank - 2560 East Fairview Avenue: Approve Meridian City Council Agenda - August 12, 2003 Page lof3 AlI materials presented at public meetings shalI become property of the City of Meridian. Anyone desiring accommodation for disabilities rebted to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. F. Change Order No.1, Waste Water Treatment Plant Facility Plan Update: Approve G. Change Order No.1, Dissolved Air Flotation Thickener Proiect: Approve 4. Department Reports: A. Public Works Department: 1. Tabled from August 5, 2003: Discussion of Silverstone Corporate Center Well Site, Well No. 23 - Brad Watson: Approve purchase of well site -- $70,000 B. Planning and Zoning Department: 1. Request for Waiver I Reduction of Fees for Silverstone Business Campus PUD Application: Gather more info 5. (Items Moved from Consent Agenda) 6. Request for Reconsideration and Re-opening Public Hearings for Clearbrook Estates Subdivision PP 03-007 I VAR 03-012 by R.K. Development and Briggs Engineering: Approve request & re-notice 7. Resolution No. 03-406 Approving Addendum to Exhibit ~~E" Rural Firefighting Equipment to the Meridian Rural Fire Protection District Firefighting and Life Preservation Service Contract and Joint Exercise of Power Aareement: Approve 8. Resolution No. 03-407 Usage Policy: Approve Approving the Computer 9. Ordinance No. 03-1036 AZ 03-008 Request for annexation and zoning of 34.52 acres from RUT to R-8 zones for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Approve 10. Continued Public Hearing from July 22, 2003: FP 03-038 Request to amend conditions of approval on the final plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: Attorney to Prepare Findings of Fact and Conclusions of Law to Amend Conditions of Approval Meridian City Council Agenda - August 12,2003 Page 2 of3 An materials presented at public meetings shaH become prop City of the City of Melidian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 11. Public Hearing: AZ 03~009 Request for annexation and zoning of 11 acres from RUT to R-15(PD) and C-N zones for proposed The Courtyards at Ten Mile by Doug Campbell I Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Continue Public Hearing to September 2, 2003 meeting 12. Public Hearing: PP 03-010 Request for Preliminary Plat approval of 31 building lots and 5 other lots on 11 acres in proposed R-15(PD) and C~N zones for proposed The Courtyards at Ten Mile by Doug Campbell I Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Continue Public Hearing to September 2, 2003 meeting 13. Public Hearing: CUP 03-020 Request for a Conditional Use Permit for attached single-family residential with commercial in proposed R~15(PD) and C-N zones for proposed The Courtyards at Ten Mile by Doug Campbell! Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Continue Public Hearing to September 2,2003 meeting 14. Public Hearing: PP 03-013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 15. Public Hearing: AZ 03-012 Request for annexation and zoning of 24,004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 16. Continued Public Hearing from July 22, 2003: Fire Department Plan Review and Inspection Fees: Attorney to Prepare Resolution Adopting Fees Meridian City Council Agenda - August 12,2003 Page 3 00 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to docUlncnls and/or hearing please conlaclthe City Clerk's Office al 888-4433 at least 48 hours Plior to the public meeting. Meridian City Council Meetimt AUQust 12, 2003 The Regular Meeting of the Meridian City Council was called to order at 7:15 P.M., on Tuesday, August 5, 2003, by Mayor Robert Corrie. Members Present: Mayor, Robert Corrie, William Nary, Keith Bird, Tammy de Weerd, and Cherie McCandless. Others Present: Bill Nichols, Brad Hawkins-Clark, Brad Watson, Anna Powell, Joe Silva, Kenny Bowers, Dean Willis, and Will Berg. Item 1. Roll Call Attendance: x X Tammy de Weerd X Cherie McCandless X X Robert Corrie Bill Nary Keith Bird Corrie: I will open the regular City Council Meeting, Tuesday, August 12, 2003, at 7:05 P.M, in the City Council Chambers. We'd like to have roll call attendance, please, by the City Clerk. Corrie: Before I move to the second item on the agenda, I would like to make a presentation tonight to a gentleman who has done a lot for Meridian. He was on the Planning and Zoning Commission, he was also the head of the Planning and Zoning Commission, and I thought it would be fitting and proper if we do something for him tonight. If I may, I would like to have Malcolm MacCoy come up and, Malcolm -- but Malcolm has been a great supporter of Meridian. As I said, he still is, he always will be, and we want to give Malcolm a little token of our appreciation. First, this is a picture -- it's not just of me, but it's of you, standing there before the Council to give our time capsule and we had the different things we were going to put in there and I noticed that you helped in your contributions on that, too. Then, I'd like to present Malcolm with the key to the city and a plaque. It says the key of the City of Meridian, presented to Malcolm MacCoy for his outstanding service and dedication to the city and citizens of Meridian. Thank you so much. 2003. Malcolm, congratulations. MacCoy: This place astounds me, because I have been here 10 and a half years. As many of you know, my whole work has been, like the rest of you, just pitching in and doing it and getting the job done. I never looked at doing something like this and I really appreciate that, you, Mayor, and the City Council, and all you people that are involved in this, because, to me, it's -- I'm a Hoosier from Indiana. That's where started out years and years ago and have lived in about 26 different states and I have felt that in the end my last choice was the best coming to Idaho and I think it was a great choice, Thank you, Corrie: You're welcome, Malcolm. Thank you very much, Malcolm. I would also like to give the Council an opportunity, if they'd like to say anything at this point, thanking him and -- Meridian City Council Meeting August 12, 2003 Page 2 of 72 De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess since I have worked alongside of Malcolm with Planning and Zoning, as a Kawanian, and I think there is a number of other items, Malcolm has definitely left his mark and a legacy here in Meridian. I would like to congratulate him for the award the Mayor just gave him and thank him for all his contributions. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I echo Tammy's words and I appreciate what Malcolm has done. People like him is what comes in and makes the community what the community is and this is stuff that gets the people to move to Meridian. I certainly appreciate everything he's done and he's -- he doesn't have to be out front, he does it behind the scenes and everything else, so I appreciate you, Malcolm. McCandless: Mr. Mayor? Corrie: Mrs. McCandless: McCandless: Malcolm, when I was elected to the Council four years ago, you were the one that was always there for me and I appreciate -- anytime I had a question I could always -- I knew I would get a right answer from you and I thank you for that. You introduced me to a lot. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Yes. I guess the last thing I'd like to say is, you know, a person like yourself, Mr. MacCoy, is what this community needs, people that willingly volunteer their time. It is a very thankless job many times. Without people like you, our community couldn't succeed and we are much better for you being here and for the work that you did for the city. Thank you. Corrie: Malcolm, you're a rare man in Meridian and you have got a great wife and family, so -- thank you. Item 2. Adoption of the Agenda: Corrie: Okay. Adoption of the agenda is second. Bird: Mr. Mayor? Meridian City Council Meeting August 12, 2003 Page 3 of 72 Corrie: Mr, Bird. Bird: We have had a couple of requests on the agenda. 5C and 50 needs to be -- or C and 0 in the Consent Agenda need to be pulled to 5C and 50 and that will go right along with Number 6 regarding the Clearbrook Subdivision and that is, I believe, all the requests we have for changes. With those modifications, I would move that we adopt the agenda. Nary: Second. Corrie: Okay. Motion has been made and seconded that we adopt the agenda with the changes. Any further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess on our -- when we have done this before, five has been under six, so we can talk about the reconsideration first. If we can just reverse the order of five and six. Corrie: Okay. We can do that. Any further discussion? Hearing none, roll call vote, Mr. Clerk. Nary: This is the adoption. Corrie: Oh. I'm sorry. Been gone a week and forgot how to do it. Okay. All those in favor say aye. All ayes, Motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: A. Approve minutes of July 22, 2003 City Council Regular Meeting: B. Findings of Fact and Conclusions of Law for Approval: PFP 03-002 Request for Preliminary / Final Plat approval of 3 building lots on 1.55 acres in an L-O zone for Gaudrv SeeQmiller Subdivision by Gordon N. Anderson - southeast corner of East Gala Street and South Millennium: E. Findings of Fact and Conclusions of Law for Approval: CUP 03-023 Request for a Conditional Use Permit for an ancillary drive-thru for a full-seNice bank facility and for a temporary bank facility in a C-G zone for D. L. Evans Bank by D. L. Evans Bank - 2560 East Fairview Avenue: Meridian City Council Meeting August 12, 2003 Page 4 of 72 F. Change Order No.1, Waste Water Treatment Plant Facilitv Plan Update: G. Change Order No.1, Dissolved Air Flotation Thickener Proiect: Corrie: Consent Agenda. Here we go. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we approve the Consent Agenda, with the exception of taking Items C, 0, and moving them to the regular agenda at 5C and 50, and for the Mayor to sign and the Clerk to attest on proper papers, McCandless: Second. Corrie: Okay. Motion has been made and seconded to adopt the agenda as amended. Any further discussion? Okay, the Consent Agenda Mr. Clerk. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Consent Agenda is approved. MOTION CARRIED: ALL AYES Item 4. Department Reports: A. Public Works Department: 1. Tabled from August 5, 2003: Discussion of Silverstone Corporate Center Well Site, Well No. 23 - Brad Watson: Corrie: Department reports. Public Works Department. Brad Watson. Watson: Thank you, Mr. Mayor, Council Members. It's not on your computer, but I put in your mailboxes yesterday morning a copy of a memo that I wrote to you and a copy of a letter that Sundance Investments wrote to me, dated August 8th. I called them after our meeting last Tuesday and related the instructions that you had given me and they responded with this letter on the 8th, which was in agreement with what I understood the instructions to be. I don't really have much more than that. I would be happy to answer any questions. On my memo I did insert a possible motion that you might make, other than that I have no further comments. Meridian City Council Meeting August 12,2003 Page 5 of 72 Corrie: Okay. Questions from Council? All right. Thank you, Brad, Any comments there? If not, I will entertain a motion, if you so desire, for the agreement of the $70,000 per our request. Is that what it was, Brad? Bird: Mr. Mayor? Corrie: Mr, Bird, Bird: I would move that we approve the purchase of the land for the well, water well, for the amount of the $70,000 from Silverstone Development. Nary: Second, Corrie: Okay. Motion has been made and seconded to agree to the $70,000 price for Well Number 23 Lot. Any further discussion? Hearing none, all in favor say aye. All ayes. Motion carried. Mr. Attorney, would you make sure we have got that -- okay. Thank you. MOTION CARRIED: ALL AYES B. Planning and Zoning Department: 1. Request for Waiver I Reduction of Fees for Silverstone Business Campus PUD Application: Corrie: Next is the Planning and Zoning Department. request for a waiver of reduction of fees for Silverstone Business Campus PUD application. Anna. Powell: Mr. Mayor, Members of the Council, the applicant has requested a waiver of fees and the Zoning Ordinance does give the City Council the authority to do that. Their fees for the planned unit development would be approximately $40,000. I believe that the last time they came through they paid -- they have indicated that they paid -- they based the fee on their largest building, which was 60,000 square feet. They are asking to again do that, which would give fees of $3,932.85. Corrie: Thank you. Discussion? Questions? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Anna, what is the department -- what do you guys -- do you have any problems with reducing the fees or-- Powell: Mr. Mayor, Council Member Bird, it seems hard to justify a fee of $40,000, but that's certainly the case. It seems a reasonable methodology. We don't have a real Meridian City Council Meeting August 12, 2003 Page 6 of 72 good way of evaluating whether or not it's sufficient or not. It would seem to be -- that's about the best information I can provide. Bird: $37,000 increase. Powell: I indicated that they wouldn't mind having that extra money to distribute amongst themselves, but we felt that that wasn't appropriate. Corrie: Is there any comment? De Weerd: That was recorded. Powell: I did follow it up with they didn't feel it was appropriate. Corrie: That wasn't bonuses or anything like that. No. No. No. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess the one part I have is that to have a difference of $36,000 tells me that we have to reevaluate how are fee structure is. Powell: Yes, sir. I would agree. Nary: Do you think the 4,000 covers our cost -- Powell: I would agree and -- and, as I said, I don't have -- we are not sure the methodology used to create the fee structure. Probably it was done not anticipating the huge projects that we have got, so it's very difficult to come up with a fee schedule that adequately reflects the difference between a very small project, a medium size project, and an extremely large project, such as some of the ones we have been seeing. I will put that on my list of items, Nary: The list is pretty long. Powell: And I'm hoping you're going to help me with the priority -- prioritizing that list. Nary: Now -- but just so I'm clear, if I understand Mr. Larsen's letter, he's saying the basis of this is the same method we used previously. We are not changing anything that we didn't previously grant to them for this type of development, is that right? Powell: Well, I'm -- and I'm -- I'm not quite sure. I believe that the other one came in under a different fee structure and perhaps they only paid the one for the Preliminary Plat and it may have been structured on that. I'm not sure that the fees were actually waived last time. I don't believe you waived the fees, anyway. Perhaps Mr. Larsen or Mr. Anderson can give a better idea. Last time they came in with several other Meridian City Council Meeting August 12, 20Q3 Page 7 of 72 applications, this time it's following up, and it is kind of playing tag with the Preliminary Plat. Corrie: Give your name and address, please. Larsen: Mr. Mayor, Members of the Council, my name is Cornell Larsen, Address is 210 Murray Street in Garden City, Previously on the previous Silverstone Corporate Center, what we did is we submitted a conditional use application for two specific buildings. I believe the fees were based on those two buildings. In this case, we did not have buildings put together to submit, so we were trying to figure out what was reasonable and fair and said, well, we picked the largest building we had shown on the Site Plan, that that was where we would start. It probably won't be the building we will start with, but it was a reasonable place for us to start and we are open for suggestions. We thought that the $40,000 number was a little bit high for the process. Corrie: Okay. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess -- and maybe this is for Mr. Larsen or Mrs. Powell. I mean we have another corporate center that wants the building across the street. Have we had application that we need to reassess whether or not -- whether we have done the same thing or whether or not we have to do the same thing? I guess I just don't want to get into this thing where we have to revisit this, The intent of these fees is to cover the cost of review and so I just wanted to make sure we are covering our costs and that I certainly think Silverstone can pay for the cost that it takes and maybe $40,000 is a little much, but does across the street have the same issue? Powell: My understanding is that that was not an issue at the time that the application was accepted. They have already gotten their PUD approval, I believe. Yes. Nary: And did they pay fees under the same structure that now Silverstone would like relief from? Powell: I don't believe they did. Nary: Did we change the fee? Powell: Well, the fee schedule did change a bit and it did -- the code currently says that if you turn in combined applications, that you only pay the fee for the one. I think that that's how some of these were -- just the Preliminary Plat fee was charged, instead of the PUD fee, where they didn't specifically know how big the buildings were going to be in particular. A lot of them show the layouts and the square footage of the building pads, but they don't have the buildings themselves identified. Meridian City Council Meeting August 12, 2003 Page 8 of 72 Nary: So, that makes it sound like to me this is different than what you asked for previously. You were able to combine them differently, that's something you did across the street at EI Dorado, so why should we do this differently? That's what I guess I -- that's what it sounds like to me. Am I mistaken? Larsen: Mr. Mayor, Councilman Nary, across the street they did the same thing on the EI Dorado project as they did on the Silverstone Corporate Center, the first corporate center project that we brought. Nary: So, why can't you do this piece like you did your first piece? Because it sounds to me like you're asking to do something differently. Larsen: We did not submit all the applications together. We submitted a plat and an annexation Rezone request separate from in the PUD. When we met with staff we looked at the uses that were being asked for and they decided that it would be in the best of everybody to go ahead with the PUD, so we have filed a PUD application as well. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I can understand the point that Councilman Nary is making, because it's not these two business parks, but we have other ones that are kind of starting to come on line or in the planning process, We also have the family center at Crossroads and how it was done there. I would echo his concern that whatever we do here -- and I think it sounds unreasonable, but we want to make sure that it's consistent and it's what has been asked of others. It's something we feel comfortable to continue to ask and so I don't -- I don't know. I think we can all agree that it seems high, but I would like to see some thought on what it should be, so -- and that's pretty much going to be what we do from here on out. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Just it appears to me, from what you have been saying, the reason that it's high is because of the method that you choose to present it. The reason it wasn't as high at the last one was because of the way you grouped the buildings and grouped the process together to not have to pay such a high fee and in this one, for whatever reason, you have chosen to do it differently than that. I guess I'm concerned that the fee -- the fee is being partly driven by the methodology you choose to develop. I'm not really that -- I guess for me personally I'm not that interested in providing that relief. That's your choice on how you develop your property. You, obviously -- there is a method or ways that it can be done differently to save the expense. What I'm afraid is that we are going to be involved in granting waivers of this type all the time, like we have been working on in Planning and Zoning in other use issues, that it becomes the Meridian City Council Meeting August 12,2003 Page 9 of 72 exception that swallows up the rule. We never have anybody paying what we think the fee should be, everybody pays fee they think they want to pay, and as you drive on how it comes forward and how the fee gets determined, we may need to look at our fee structure, but it appears to me that -- I guess I'm not real supportive of a waiver. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I think that with the fees, regardless of whether you put in 10 homes or 10 buildings or one building, your fee structure should still be the same. If you paid three or 4,000 last time, our fees haven't jumped $40,000, unless you're going to put that many -- unless you applied for that many buildings at this time, which I don't think you did. We have got to be consistent, like Councilwoman de Weerd said, we have got, -- you know, we have got these two big commercial developments and we have got other coming on line. We have got to be consistent, whether you apply for four buildings or one building, it should -- it should, per square foot, the fee should be the same. I mean it -- and we need to make sure that we get our costs out of these. We have got to get our costs of them and that should be a priority of Planning and Zoning to sit down and get their fees up to date, if they need to get them up to date, and get that taken care of. I just -- I just don't see how we can be charging one development something and the other one something else. I just -- per square foot, it should be the same. Powell: Mr. Mayor? Corrie: Anna. Powell: To respond to Council Member Nary's statement, I'm not sure that it's changing methodology on the application's part, as perhaps a change in methodology in interpreting the -- how the fee should be collected. I want to support the applicant a little bit in saying that I think there is a -- there has been some inconsistencies in my staff and we will work to get that hammered out as far as how that's interpreted. The fee structure is not terribly clear. We will work on that and I will work with the finance director and the clerk's office to try and come up with some better methodologies on calculating those fees. Corrie: We better have a better template than so far, De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Then, it might be helpful to have that information before we can really make a decision on this request, because I feel that we don't have any information to base a decision on. Meridian City Council Meeting August 12, 2003 Page 10 of 72 Powell: Mr. Mayor, Council member de Weerd. I think that would be acceptable. We would ask permission to go ahead, accept the Planned Development application, and begin processing it, so it can catch up with the Preliminary Plat and, then, hold off on collecting the fees until we can come up with a suitable methodology, Corrie: Does that sound reasonable? Larsen: That's great. Thank you. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Does that mean that if we don't agree on waiving that fee, then, you're going to pay $40,OOO? Is that what you're agreeing to? Larsen: I assume we will. Nary: Okay. That's fine. As long as you know that's what -- okay. Larsen: Because we need to process the PUD, so -- Bird: Yes and, then, we can - Item 6. Request for Reconsideration and Re-opening Public Hearings for Clearbrook Estates Subdivision PP 03-007 I VAR 03-012 by R.K. Development and Briggs Engineering: Corrie: Okay. Thank you. Item 6 is moved to 5 and 5 to 6. A request for consideration of reopening Public Hearings for Clearbrook Estates Subdivision development by Briggs Engineering. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess since my name is in the letter, I will just tell you that the applicant has requested reconsideration from the denial and I would be willing to make a motion to put that back as a Public Hearing. It was my understanding that the design that we received was the best we were going to get and didn't get any clear indication from the applicant that -- and we were looking -- that there wasn't any other alternatives and I know we have had another request for reconsideration. That was a pretty major change, This is relatively minor. I think all the other concerns about the development were addressed, so I would be willing to put this back on the table and have it, as long as the applicant's willing to re-notice and we can look at the new plat design, Nary: Is that a motion? Meridian City Council Meeting August 12, 2003 Page 11 of 72 De Weerd: Well, yes, I guess I would move to reconsider or reopen the Public Hearings for Clearbrook Estates Subdivision, PP 03-007, and VAR 03-012, by R.K. Development and Briggs Engineering and I don't know to what date that I'm sure that would be in the clerk's hands, Nary: Since we have got to notice it, I guess we don't have to set it to a date certain. De Weerd: Okay. That it's re-noticed and -- Corrie: We can do that. Bird: Are you including the other two in this motion? De Weerd: I included both the Preliminary Plat and the variance. Bird: Okay, Nary: Second, Corrie: Okay, Motion has been made and seconded. Any further discussion? Nary: Mr, Mayor? Corrie: Mr. Nary, Nary: Yes. Just, again, to reiterate what Council member de Weerd said. I know Mrs, Powell last week said she doesn't like to encourage these reconsiderations, but I do think as we discussed last week, there are some very limited circumstances for reconsideration and do think this fits that criteria. It is a fairly small change. It really is -- the change we were talking about very specifically in the hearing, so I do think it fits what we had previously discussed as reasons to grant such a request, so I would support it. Corrie: Any other discussion? Hearing none, all those in favor of the motion say aye. Opposed no? All ayes. Motion carried. We will set the date. MOTION CARRIED: ALL AYES Item 5. (Items Moved from Consent Agenda) C. Findings of Fact and Conclusions of Law for Denial: PP 03- 007 Request for Preliminary Plat approval of 36 building lots and 7 other lots on 11 .65 acres in an R-4 zone for Clearbrook Estates Subdivision by RK. Development, LLC - west of North Meridian Road and south of West Ustick Road: Meridian City Council Meeting August 12, 2003 Page 12 of 72 D. Findings of Fact and Conclusions of Law for Denial: V AR 03- 012 Request for a Variance to block length requirements for a block on the south side of Clearbrook Street for Clearbrook Estates Subdivision by R.K. Development, LLC - west of North Meridian Road and south of West Ustick Road: Corrie: Next is -- well, I guess we will have to do C and D. Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council, I think you need to at least pull those findings completely, since you're going to rehear the matter. Corrie: Okay. Do you want a motion for that? Yes. Bird: C and D, Corrie: Pull C and D. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I would move that we pull Items 5C and D from the agenda, which is PP 03- 007, the Findings of Facts and Conclusions of Law on Clearbrook Estates Subdivision, as well as Item 0, Findings of Facts and Conclusions of Law for Denial of VAR 03-012. Nary: Second, Corrie: Okay. Motion has been made and seconded. Is there any further discussion? All those in favor of the motion say aye. Opposed no. Motion carried. MOTION CARRI ED: ALL AYES Item 7. Resolution No. Approving Addendum to Exhibit "E" Rural Firefighting Equipment to the Meridian Rural Fire Protection District Firefighting and Life Preservation Service Contract and Joint Exercise of Power Agreement: Corrie: All right. Now, we are at Item Number 7, Resolution Number 03-406, approving addendum to Exhibit E Rural Firefighting Equipment to the Meridian Rural Fire Protection District Firefighting and Life Preservation Service Contract and Joint Exercise of Power Agreement. Bowers: That's a long title. Meridian City Council Meeting Augusl12,2003 Page 13 of 72 Corrie: Yes, it sure is. Bowers: Good evening, Mayor Corrie and City Council Members. For our Joint Powers Agreement with the City of Meridian and the Meridian Rural Fire Protection District, whenever we purchased a big ticket item, we always want to put an addendum to our Exhibit E in our -- on our joint powers agreement basically saying who purchased it. How much money it is, so both sides will know who owns the property. I would stand for any questions you have. Bill Nichols and John Fitzgerald have gone through this and we would like to have the Council -- have the Mayor sign it and City Clerk to attest. Corrie: Okay. Any other questions of Kenny? Do we have the Resolution here? Okay. Would you like to read the resolution by title only? Berg: Thank you, Mr. Mayor, Members of the Council. Resolution 03-406, a resolution of the Mayor and City Council of the City of Meridian setting forth certain findings and purposes, authorizing the Mayor and City Clerk to sign into on behalf of the said municipality, the amendment to the agreement entitled Addendum to Exhibit E, Rural Firefighting Equipment of the City of Meridian -- Meridian, Meridian Rural Fire Protection District Firefighting and Life Preservation Service Contract and Joint Exercise of Joint Powers Agreement. Corrie: Okay. You have heard the reading of the Resolution by title only. Is there anyone from the audience that would like to have it read in its entirety? Okay. Hearing none, Council? De Weerd: Mr. Mayor? Corrie: Mrs, de Weerd. De Weerd: I move we approve Resolution 03-406 and ask the Mayor to sign and Clerk attest. Bird: Second. Corrie: Okay. Motion has been made and seconded to approve Resolution Number 03-406. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay, All ayes. Resolution Number 03-406 is approved. MOTION CARRIED: ALL AYES Bowers: Thank you, Mayor, Council. Meridian City Council Meeting August 12,2003 Page 14 of 72 Item 8. Resolution No. Usa~e Policv: Approving the Computer Corrie: Thank you, Kenny, Number 8 is a Resolution Number 03-407, approving the computer usage policy. Have you all had a chance to read that resolution? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I did notice one term in the policy that I would suggest that we consider amending and I'm looking at Subsection 9C which is entitled internet and e-mail activity and C says dial-up internet accounts are to be for city business only. Employees are not to use city-owned dial-up Internet accounts for home or personal use. The term dial-up is very specific -- a specific term used in Internet access and we don't always -- we won't always continue to use dial-up as a methodology of access the Internet, so I don't know that we need to use that term. I think all Internet accounts are to be used for city business and employees are not .to use city-owned Internet accounts for home or personal use anyway. I think we could eliminate the term dial-up, since it has a specific meaning and, really, it keeps the same meaning of what's intended, so if no one has an objection, I would just move to strike the term dial-up out of that section. Otherwise, everything else is fine. Corrie: Okay. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Is this -- were any changes made to this document? I guess there were a couple things that I didn't remember. Well, I know they weren't discussed. Is this what we had seen when it was presented to us? Berg: She's not here, but-- Corrie: Okay. Berg: Mr. Mayor, if I may, the department heads discussed a couple paragraphs that were added. It dealt with passwords, Section 4, Paragraphs F, and G, and it was asked at their department meeting and Stacy referred to the audit that suggested some changes and that was added according the suggestions of that audit. Those were added to the policy that you had previously seen. Those were new items. She's referred that you knew of that request from the audit. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd, Meridian City Council Meeting August 12, 2003 Page 15 of 72 De Weerd: I guess I understand this kind of safeguarding for data-sensitive departments, but I don't know if it would apply for all areas. It seems pretty cumbersome, you know, so I don't know if at your department head meeting was there a discussion, was there concern from the department heads on -- Corrie: There was some, but I think they all agreed that what the audit came out, they would like to see it happen. De Weerd: Okay. Corrie: And for their own protection, too, so -- isn't that kind of what you got out of that, Will? Berg: Yes, Mr. Mayor, it was pretty much agreed that we would follow whatever the audit suggested and that -- Corrie: That would protect them as well. Berg: Yes, I did voice my opinion that it seemed pretty quick to try to remember all those passwords, Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess working in a place where we have that system -- and 60 days is a little shorter than what I have been used to, but what I think at least I have seen in my experience is it becomes pretty second nature. It's not -- it seems cumbersome at first, but I think the intent is to still limit access from any site, not just ones that are safety sensitive or data sensitive, but, actually, any sites, since it's a network system if you can access in from one area, you may be able to hack into another. I think that's the reason, Since it's only the last five passwords, I know with the Ada county criminal system it's even more cumbersome than this. I mean most of it really is -- this stuff gets pretty second nature and it's not too complicated, Corrie: They agreed it would be -- McCandless: Mr, Mayor? Corrie: Mrs. McCandless. McCandless: On Page 7 under violations, it's been brought to my attention that Section B, any employee who violates this policy, they would -- several people have said they would like knowing violate this policy. Also on Section C, officers, employees, agents or representatives of the City of Meridian who knowingly create -- in other words, somebody could get on their computer and inadvertently hit the wrong button or Meridian City Council Meeting August 12,2003 Page 16 of 72 something and get into something that they didn't mean to get into and come right back out of it. They could -- you know, they could be blamed for getting into something that they shouldn't have been getting into on a city computer. If they go in and come right back out again, that means they didn't knowingly go in there. Nary: Mr. Mayor? Corrie: You're getting in legal terms. I think you may be right, but-- McCandless: Well, I don't know anything about legal terms, but -- Corrie: I don't either, Mr. Nary. McCandless: That word in those two sentences. Nary: Yes. I think both of them -- I mean I guess the problem you have is there is always circumstances that need to be investigated and decided. I think what Council Member McCandless says is very true, that this doesn't give any room, I know that from a lawyer's standpoint that's real nice to have, from a human resources standpoint it's not very practical, because this says any employee who violates this policy -- this says that if one employee were to send an e-mail once that wasn't a city thing, they shall be subject -- they must be disciplined and circumstances don't always warrant such a thing. Whether or not the section needs to say the employee who violates this policy may be subject to formal discipline, would probably make more sense and be more practical. Knowingly violate the policy certainly should be a consideration that needs to be taken into account and there may be some part of that investigation that makes that -- you will have to make that judgment call at some point. I think you certainly don't want employees afraid to use the equipment, because they are afraid to violate a policy that mandates that they will be disciplined if they do it wrong, even if they don't know they are doing it wrong, That doesn't make much sense. I would concur that we should probably amend Sections Band C to reflect that employees may be subject to discipline and they must knowingly violate the policy. Corrie: Okay, Sounds reasonable. Any other comments? Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council, I'd recommend if you insert the word knowingly, that you leave the shall, the mandatory discipline, because, if not, then, you could have one department not disciplining employees that knowing violate the policy because it would be a may be subject to and another department where they are. In order to keep it consistent across the city, if you insert the word knowingly as suggested by Councilwoman McCandless, that does prevent discipline for the inadvertent violations, but it does help keep the policy consistent from department to department. Meridian City Council Meeting Augus112,2003 Page 17 of 72 Corrie: Would you say that if they do it more than once or twice knowingly, then? Nichols: Well, Mr. Mayor, Members of the Council, if you insert the word knowingly as a modifier in front of the operative verb, then, I think that takes -- I think that resolves your issue. The deal here is -- I mean if a supervisor says, oh, I don't have to discipline, I don't have to even, you know, write it up in one department, where another one says I at least have to put a warning in your file, you want to be consistent. If you put the knowingly in, then, there has to first be some indication that the person knew what they were doing when they violated the policy, Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: So, the reading, then, would be an employee who knowing violates this policy, for Subsection B, is that what you suggest? Then, for Subsection C knowingly would be in front of -- I think that's fair. That's fair. Corrie: Okay. Any other discussion? Okay. Who wants to -- want to read it? The title, All right. Okay. Mr. Clerk. Berg: Thank you, Mr. Mayor, Members of the City Council. Resolution Number 03-407, a resolution of the Mayor and City Council of the City of Meridian to provide for findings and to establish a computer usage policy for the City of Meridian, providing for following synopsis, objective definitions, computing privacy, software, hardware, server maintenance, computer access, and security backups, remote control, inventory, purchasing, internet, and e-mail activity, conditions to authorization, violations, notice to the public, website link policy, and policy updates and a question and answer section and providing an effective date. Corrie: Okay. You have heard the reading of Resolution Number 03-407 by title only, Is there anyone from the audience that would like to have it read in its entirety? Okay, Council needs to amend that wording. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess I would move that we approve Resolution Number 03-407, approving the computer uses policy as amended, Subsections 9C, eliminating the words dial-up from that section and Subsections 11 Band C will now insert the word knowingly -- before knowingly violate in Subsection B and knowingly creates in Subsection C. I don't believe there were any other amended changes, and for the Mayor to sign and the Clerk to attest. McCandless: Second. Meridian City Council Meeting August 12, 2003 Page 18 of 72 Corrie: Okay. Motion has been made and seconded on the computer usage policy with the changes. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. All ayes. Approved as corrected. MOTION CARRIED: ALL AYES Item 9. Ordinance No. AZ 03-008 Request for annexation and zoning of 34,52 acres from RUT to R-8 zones for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Corrie: Number 9 is Ordinance Number 03-1036, request for annexation and zoning of 34.52 acres from an RUT to an R-8 zone for proposed Birchstone Creek Subdivision by Central Development, LLC, Northwest corner West Ustick Road and North Black Cat Road. At this time I would like to have, the City Clerk read Ordinance Number 03-1036 by title only. Berg: Thank you, Mr. Mayor, Members of the Council. Ordinance Number 03-1036, an ordinance finding that Marcella A. Bain Trust and Marcella A. Bain and Dale L. Bain, owners of certain real property generally located at the northwest corner of Ustick Road and Black Cat Road, Meridian, Idaho, to be known as Birchstone Creek Subdivision, and which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, have made a request for annexation in writing to the Council and that said land be annexed into the City of Meridian and zoning designated Medium Density Residential District (R-8), and declaring that said land, by proper legal description as described below, be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the Clerk of the City of Meridian to file a certified copy of the ordinance and map of the areas to be annexed with the Ada county recorder, auditor, treasurer, and assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. Corrie: Okay. Members of the audience, you have heard the reading of Ordinance Number 03-1036 by title only. Is there anyone from the public that would like to have it read in its entirety? Okay. Hearing none, I will entertain a motion on the ordinance. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move we approve Ordinance Number 03-1036, the annexation and zoning of 34.52 acres from RUT to R-8 zones for Birchstone Creek Subdivision, with the suspension of rules and for the Mayor to sign and the Clerk to attest. Meridian City Council Meeting August 12, 2003 Page 19 of 72 McCandless: Second. Corrie: Okay. Motion has been made and seconded. Any other discussion? If not, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye, Corrie: All ayes. Ordinance Number 03-1036 is approved. MOTION CARRIED: ALL AYES Item 10. Continued Public Hearing from July 22, 2003: FP 03-038 Request to amend conditions of approval on the Final Plat for Packard Acres No.2 by the City of Meridian - east of North Wingate Lane and south of East Ustick Road: Corrie: Item Number 10 is a Continued Public Hearing from the July 22, 2003, request to amend conditions for approval of Final Plat for Packard Acres Subdivision Number 2 by the City of Meridian, east of North Wingate Lane and south of East Ustick Road. At this time, I will continue the Public Hearing. I'm going to set some ground rules here, It seems that we have some letters that have been floating around that nobody got to talk and didn't get to talk long enough, I feel that they could probably talk for six hours and never say any more than they did before. We have heard a lot on this Packard Subdivision, so what [1m going to do is I'm going to give the city a chance to speak first, then, the developer can tell us what they want to say within five minutes -- and how many in here want more testimony on this at this time? I have two? Okay. Three. Okay. I'm going to give you five minutes apiece. If you have anything new to tell us, tell us. If you have already said it, we have had it. We have got it on the record already. Let's get the ground rules, let's go from then, for five minutes, I'm going to stop you, and that's the end of it, and, then, we will give it to Council. Okay, Staff comments. Hawkins-Clark: Thank you, Mr, Mayor, Members of the Council. The application, as you may recall, is to amend two of the conditions on a Final Plat for Packard Acres No. 2. As shown on the overhead, Wingate Lane is adjacent to the east boundary of this phase of the subdivision. I think the main reason that the Council continued it is you noticed if you read the minutes from the last meeting, really revolved I think around the question of the city's ability to place gates on a private lane. There was some question presented to Ms. Wyrick, who represented the developer at your July meeting, she was asked to go back to the developer, as well as possibly their attorney and get a little more information about their opinion on whether the city has the ability to actually gate Wingate, as compared to Challis Lane -- or Challis Road. This is an application that was initiated by the city we are the applicants on it. I think other than that, the case was made, I think in the application, as well as testimony at the last meeting, as to why we feel that the two conditions are not enforceable. We feel that it's in our best interest as staff, who is charged with enforcing this, to remove those two conditions, particularly the condition that says gates shall be placed on Challis and, then, the condition that says Meridian City Council Meeting Augusl12,2003 Page 20 of 72 the developer is responsible for repairing Wingate Lane if he or any of his contractors cause damage to the lane. Those are the two conditions that we are talking about and unless you'd like me to expand further, since it's a continued hearing, I'll just stand for any questions. Corrie: Okay. Council do you have questions of staff? Okay. Developer. Raise your right hand, please, Is the testimony you are about to give the Council the truth, the whole truth, and nothing but the truth, so help you God? Groves: Yes. Corrie: Name and address, please. Groves: My name is Craig Groves, 6223 North Discovery Way, Suite 100, Boise. 83713. Mayor, Members of the Council, as your staff indicated, this request to modify the Development Agreement came from the staff. They are looking for, I guess, some direction from Council on a couple of issues. I think some of these issues may not be able to be resolved at this forum and, you know, I'm not sure you need to do anything about the Development Agreement. I don't think that Packard Estates has violated the Development Agreement, and I don't think that your staff has done anything wrong. They are looking for some clarification that surround the issue of gates going on East Challis Street. I'm going to give you just a little bit of background. You have all this background in your possession now, but I want to point out a couple of things. The Development Agreement that was signed, in that Development Agreement this City Council adopted ACHD's recommendations that went back to October of 1995. The two specific conditions that ACHD adopted or recommended for adoption are condition 5,37 and 5.38 in the Development Agreement. Both of those conditions deal with East Challis and the gates. Condition 5,37 states: East Challis, as depicted on the drawing on file dated September 15, 1995, shall be dedicated, but not constructed across Wingate Lane until two properties south of the street crossing are developed and constructed and construction has been approved by Ada County Highway District Commission. The developer shall deposit the cost of constructing East Challis across Wingate Lane and removing the gates required below to the public right ways -- right of way public trust. This was discussed, as indicated, clear back to 1995. In 1995, one of the property owners along Wingate Lane testified at the Commission's hearing -- his name was Floyd Reichert, he lived, -- he resided at the time on Wingate Lane. His testimony, not in support of the gates, was as follows -- this was at an ACHD commission meeting. Floyd Reichert stated that it is not fair for him not to be able to use the public roads that are close to his property, consideration should be given to the future of the community to have an even flow of traffic through the mile section. He is not in favor of the two-gate system, which bars him from having access to the public road, that's right at his place. He stated that he is being penalized because someone wants to live in 1913. Discussion held concerning the possibility of connecting with one of the public roads to the west of the gate. Mr. Reichert stated that he would have to depend on the developer for the access, He does not own land adjacent to the road right of way. I bring that testimony up, because Mr. Reichert since has sold his property and that property is now occupied by tenants. When we went through our Final Plat Meridian City Council Meeting August 12, 2003 Page 21 of 72 hearing and the City Council here adopted condition 20 and 22 that your staff is wanting to modify, condition 20 dealt with the gate issue and condition 22 dealt with the maintenance on Wingate Lane. Well, we submitted our construction documents to Ada County Highway District Ada County Highway District said we are not going to give you approval to start construction until we bring everybody together, because we believe that we need to cross Wingate Lane. On February 13, 2002 -- you have this in your packet -- there was a Public Hearing at Ada County Highway District. At that Public Hearing it was tabled or remanded -- I'm not sure what the exact terminology was, but what came out of that Public Hearing is we had a work session between all the neighbors along Wingate Lane and ourselves and the staff at ACHD, we had a work session on February 20, 2002, At that work session it was agreed that we would cross Wingate Lane with East Challis, and that the existing gate that was there -- gates at East Challis and East Meadow Grass, excuse me, would be taken down and we would install an electronic gate north of East Challis on the lane to help prevent traffic. Okay. The only person that would use that electronic gate would be Mr. and Mrs. Sharp and the tenants that rent the Reichert -- the old Reichert property. Those would be the only two people that would use that electronic gate or be able to use it. We a~reed to that. All the neighbors agreed to that. We went to the ACHD hearing on the 2i of February and they adopted that recommendation, they gave us approval to start construction, and we did. Now your staff -- and as far as maintenance on Wingate Lane and I will shut up, we have a controlled builder group in that community, we have the ability to tell the builders not to use Wingate Lane, which we have done and we have done that in writing with them and verbally. We installed a private -- private property, no trespassing, private lane, and no trespassing signs on both sides of East Wingate. When we started development of the site and did underground utilities, we called the owner's association at Chamberlain Estates and said, you know, we are going to be running our construction equipment through your community. There is going to be mud on the streets, we are going to take care of it, but bear with us, it's going to take, you know 120 days to build this project out. We did that so our contractors would not use Wingate Lane, the underground utility contractors. Now, I do understand from talking with some of the neighbors that there are other people using that lane. They still say that there are subcontractors using the lane. I will do whatever I can to stop that. They tell me that there are moving trucks using the lane and there are furniture delivery trucks using the lane. I don't know how I can stop that, other than do what ACHD and we all agreed to back in February 27, 2002, and that is to install an electronic gate north of East Challis; which we are willing to do, all we have insisted on is that we sign an agreement for maintenance and operation of that gate. Thank you. Corrie: Thank you. Okay. You ran two minutes over, so we are going to give the others the same set of minutes, Okay. Who wants to start? Mr, Sharp. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Sharp: Yes. Corrie: Thank you. Name, Meridian City Council Meeting August 12, 2003 Page 22 of 72 Sharp: J'm Dale Sharp, 2445 Wingate Lane, and I want to refute what Mr. Groves said, We did not agree in that meeting with Ada County Highway District and my testimony will support that, that there was no agreement to that -- putting up a gate or crossing Wingate Lane, I want to say that Dixie Roberts and Billy Premo have conflicting schedules, so they couldn't be here to support this. In the opinion of many residents of Meridian and surrounding areas, any council member voting to amend these conditions to the Final Plat, Jose their effectiveness and credibility for representing their constituents and managing the affairs of the City of Meridian. Secondly, you have made a mockery of the Public Hearing process for the conditions for granting the Packard Development was agreed upon and the conditions were established. Thirdly, the City of Meridian, along with the developer, and ACHD, should these conditions be amended, will assume responsibility for all safety and liability issues concerning Wingate Lane. Any injuries and/or property damages as a result of opening up Wingate Lane will be your responsibility. These conditions were agreed upon and should be enforced by you people and, as I said, if you read my testimony at the ACHD meeting, it will not support what Mr. Groves said that everyone agreed and they have violated our private road agreement by crossing Wingate Lane. It says it will be open and maintained and it is dedicated as a private lane for the residents of that lane. Thank you. Corrie: Okay. Mrs. Sharp. You haven't used up all your time, so you have ten minutes if you want to talk, H. Sharp: Thank you. Corrie: If you will raise your right hand, please, H. Sharp: I don't think I will need it. Corrie: Okay. Is the testimony you are about to give this Council the truth, the whole truth, and nothing but the truth, so help you God? H, Sharp: Yes. Corrie: Thank you. Name and address, please. H. Sharp: Helen Sharp, 2445 Wingate Lane. If I could reiterate what everybody else has said. We did not all agree to that gate across Wingate. If they would look at Idaho Code that's in Ada County, they cannot put a gate across a private lane, Here, again, we need to define whether or not that is now a private lane with a road to the north of it, which is Ustick and, then, Challis Road, which means there is a public road on either end. With a description of Ada County, it cannot be a private road. If it is not a private road, it needs to be made public, so therefore, it's part of the system and needs to be brought up to standard. This, of course, has not been done. We don't have a private lane as now and we don't have a public road. I think that needs to be addressed, One of the things that were brought up last meeting is that their hands are tied, you have to abide by what Ada County Highway District says, and they have the final say. If one would go to the law library or the public library and look up some of the codes. I have Meridian City Council Meeting August 12,2003 Page 23 of 72 one of the codes here that are in book 40, Chapter 13, that says -- and I quote in matters of urban renewal projects, the city involved shall make the final decision concerning approval of the project based on the overall plan of the city. Then, it goes on and, of course, I have looked in other areas, too, that says if it is new, the city has final, if it's existing, of course, Ada County Highway District does. As I mentioned before, which I really tend to elaborate on, is the hazardous condition. This, too, has been addressed by the private land usage that says if the servient -- in this case, the contractor is servient to us -- and they cause a hazardous condition, that has to be addressed and it has not. We are, of course, the dominant, we are at the end of the lane, and the original agreement, as my husband mentioned, of 1913 was developed for us originally, because of the properties. I think there -- as far as the maintenance, I find it kind of interesting, because if one would read -- in fact, it says prior to the issuing of Building Permits they were to bring the road up to what it was prior to before starting construction, the Building Permits were granted before this was issued. My argument is if they are going to check on whether or not the fencing or the other guidelines for granting Building Permits. They should do all, as they do with the plumber, the electrician, have a check-off list, they have gotten them all taken care of, it might eliminate some staff and some expenses, because it was not done in that order. Thank you. Corrie: Thank you. You're next. Is the testimony you're about to give the Council the truth, the whole truth, and nothing but the truth, so help you God? Gallagher: It is. Corrie: Thank you. Name and address, please. Gallagher: My name is Chip Gallagher. I live at 3020 North Wingate Lane in Meridian. How much time do I have? Corrie: Ten minutes Gallagher: I'm going to need about a minute. Corrie: So far you haven't used all that up, so -- Gallagher: This won't take long. Corrie: I haven't seen you up here before, I don't think, so you have got some of their time that they didn't use, so -- Gallagher: You know I just want to tell the Council Members I feel there is a certain amount of stress between the Sharp's and the city over Wingate Lane. These people are doing what they feel is right. They have entered a couple of verbal agreements, the agreements have been broken, and they feel as if they have no one working on their side. I know they have tried the legal system and that has been frustrating for them. I would cut them just a little bit of slack. They are -- this is very, very important to them. I Meridian City Council Meeting August 12,2003 Page 24 of 72 was at the ACHD meeting where the developer and ourselves approached this first issue of crossing Wingate Lane. I asked for the continuance, so that the neighbors could get together and kind of work through the issues, better understand what was happening there, because it was our understanding that ACHD and the city had agreed not to cross Wingate Lane until such time that the properties to the south were developed. We were confused. I think ACHD was confused as well. They had a few board members that were present when the deal was made, a lot them have left. There was nothing really in writing that protected the lane. The developer is correct and so are the Sharp's. In that working session, we brought up the possibility of putting a mechanized gate across Wingate Lane to allow Packard Estates to be cohesive and to also protect the families on Wingate Lane and to give the Sharps access to Ustick. The Sharp's did not agree to that, so it wasn't a unilateral agreement. I guess I'm coming to you, having not been to the last Public Hearing, kind of pleading to you as our guiding committee here, not only protect the developer, to protect us. I have three children, the youngest of which is three. The lane is about 12 feet wide and the traffic since Packard Estates has been gone in has gotten ridiculous. The vehicles are larger, they are traveling at rapid rates, and somebody is going to get hurt. In summary, I would just plead with you to find a solution to protect the lane, protect the city's vision, and that's it. Thank you. Corrie: Thank you. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Gallagher. Corrie: Mr. Gallagher, This isn't charged against you, it's time that we are taking now. Gallagher: Oh. Okay. Nary: So, what do you think that is? I mean it sounded to me that some of the property owners -- I know not all, but some of the property owners felt the only way to protect the lane now, since we can't turn the clock back, was the gate. What would be the other alternative besides the gate? Gallagher: Well, there is probably only two. You either block Challis -- Nary: Which we can't do. Gallagher: Well -- okay. I take that -- I believe you. We put some sort of mechanism across Wingate Lane that gives the Sharps the same kind of accessibility that they would have if they had a private gate at their residence. Phone lines, so people can call in, they can mechanically open it from their home, they don't have to get up and drive all the way down to open the gate, those kinds of things need to be worked through. That was the solution that I think the people to the north of Challis felt was reasonable, but I Meridian City Council Meeling August 12, 2003 Page 25 of 72 want to reiterate that the Sharp's never really jumped on board with this, they have __ they are the ones who are really being damaged by what's happening here. To answer your question in a more concise manner, probably the gate on Wingate would be __ Nary: And to deal with the traffic issue on Wingate, that seems to be the only real alternative left is a gate, to have the traffic -- to keep the traffic from coming south down Ustick on Wingate Lane, having that gate on the other end to prevent access into Packard Estates is the only thing left. Gallagher: Well, you can dead end the lane, which would really be an injustice to the Sharps. I mean I don't think that's reasonable at all. Right. Yes. That's not -- I mean you asked what the alternatives are. Nary: Right. I understand. Gallagher: So, yes, we are -- I would say the gate is probably the most reasonable solution. That's my opinion. Thank you. Nary: Thank you. Corrie: Thank you, Chip. Gordon Cooper, do you have any testimony? I got it here that you're against it, but are you here? Oh, he's not here, Gordon Cooper? Gordon Cooper? Gordon Cooper was signed here as being against the -- okay. Is there anyone else from the public that would like to issue testimony? Okay, Council, do we __ I guess we need to have -- Nichols: Mr, Mayor? Corrie: -- any questions that the developer -- Nichols: Mr. Mayor, I have some questions for Mr. Groves. Corrie: Okay, Nichols: Mr. Groves, was an agreement or outline of an agreement for maintenance of a gate prepared? Did you get that far? Groves: Yes, it was. Nichols: Okay. Can you tell me the general structure of that agreement? Groves: I have a copy of it if you would like it. Nichols: Well, that will be up to the Council, I guess, whether they want to see your -- Groves: The general structure of the agreement was just a maintenance and operation agreement for the gate and the lane. It required all the signatures of property owners Meridian City Council Meeting August 12,2003 Page 26 of 72 along the lane, ourselves. We were going to install a gate, and we were working with Chip in the design and construction of that. We were -- I felt we were being very flexible with the design and the quality of the gate. We have no issues and if the agreement for the gate would be signed, we would build it. Now, I have told other people on the lane that -- they said, well, the Sharp's aren't in favor of this and, frankl~, I have to refute what Mr. Sharp said. I looked Mr. Sharp in the eye on February 20t and I said do we have a deal, because I'm done. I left with the impression that we have a deal. I can't speak for Mrs. Sharp, but I left with the impression that we have a deal, neither Mr. Sharp or Mrs. Sharp showed up to the February 27th Public Hearing when this was adopted by ACHD, so if that's their excuse, I don't know. I felt like we had a deal. I told the other neighbors on the lane, you just go ahead and sign it, I will go talk to Mr. and Mrs. Sharp once you have signed it. To date no one has done that. Corrie: Excuse me. Is this gate at the Ustick end of it or -- Groves: It's roughly -- does he have a laser? Okay. Let me see where I'm. Okay. That's a drainage lot in Packard Acres No.1. That gate would be roughly right there. Just north of -- just north of that drainage lot. Corrie: Okay. Any questions -- further questions from Council? Okay. Thank you. Step right up. We want to make sure that everybody has heard the last on this one, so we can -- H. Sharp: I have a question. My question is regarding this gate, especially when Ada County says you can't have a gate on a private lane. If they don't get all signatures for this gate, then, what are they going to do? Then, of course, there was the maintenance of the gate, too. Corrie: Yes. I don't know. This may end up in court yet. I mean if we can't come to a conclusion here that-- H, Sharp: Because in talking to the neighbors after the last meeting, I'm not sure they would get all people to sign for the gate. I said one question. Corrie: I'm not counting, so -- okay. Can you answer that question? Grove: If everyone signed the maintenance agreement -- or the gate agreement, other than the Sharps, then, I would make a diligent effort with the Sharp's to get them to understand. Like I said before, I thought I had a deal with Mr. Sharp. You know, I don't mean to be difficult, and I don't want any more traffic on that lane than they do. I want to live up to what I have told them we would do, You know, what's really interesting about this whole process is that, you know, we are sitting here debating on whether ACHD can go across that lane. Well, let me tell you, I mean that's been debated forever. I mean there is no question that they can and they keep trying -- I'm done. Sorry. Meridian City Council Meeting August 12, 2003 Page 27 of 72 Corrie: That's good. Thank you. Thank you very much. Okay. We are not going any further with this one now, Council, any questions with what you want to do here with -- any discussion in the Public Hearing or -- Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Let me say something that-- Corrie: Sure. Bird: -- in defense of the Sharps and I understand why and it was before Mr. Groves come on board, everything with Packard Estates. Since he's come on board I think they have been a lot fairer and have kept to their word the best they could. I was getting calls weekly from the Sharps and I had no problem with that. I would run out there and what had been promised to them -- I mean you could not believe the mess that was up against the fences and stuff that the developer at that time was allowing from his -- and they were crossing the lane when they had made an agreement they wouldn't cross the lane and stuff like that. I see where the Sharps are a little doubtful of what is being said and stuff, but I think that they will find that since Mr. Groves has come on board and stuff that he has been fair and tries to live up to his word. You can't keep -- you can't keep everybody off of that lane. We'd like to, but in defense of the Sharps, they -- at the first they took it pretty hard. It wasn't -- the developer didn't live up to his Development Agreement at that point. That's alii have to say. Corrie: Further comments? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I mean basically what we have been asked to do is review two specific conditions on this Final Plat and the request by the Planning and Zoning Department has been to remove those two conditions. The ones I guess I want to look at first is condition 22, I appreciate Mr. Groves being here tonight. We had some questions for Ms. Wyrick the last time he's been able to answer those. I think the staff's position has been on condition 22 that, essentially, three-quarters of this condition no longer are current and there isn't really any enforcement mechanism to deal with them any longer from the Planning and Zoning end. The condition of the lane and whether or not Building Permits should have been issued back in 1998 or any other time, is a done deal. There isn't anything really to enforce at this juncture, If there is something in regard to that existing or construction damage and it is not being completed satisfactorily, the Meridian Planning and Zoning Department can't enforce that, the property owners need to enforce that. The question that I had the last time was on Condition 22, that the developers have agreed that no construction traffic will be allowed to access Wingate Lane. Mr. Groves has answered that question. They have attempted to limit that Meridian City Council Meeting August 12,2003 Page 28 of 72 construction traffic, that the -- some of the traffic that's coming down that lane are individuals from Packard Estates, moving companies, things that he has no control over, nor is he obligated to control. I don't see the necessity of condition 22 any longer and the reason we have this brought before us is because what has been requested by the Sharp's, as well as the other property owners in that area, was for us to enforce that specific condition. It's not enforceable any longer. We can certainly leave the construction traffic language in condition 22, because that is a continuing obligation of the developers, but the condition of the lane that preexisted -- or what the condition was at the time of the construction initially, that's no longer an issue in my mind. On condition 20, regardless of what the Sharp's think, we do not have the authority, in my opinion, to tell ACHD where the public street is. They have the complete authority over the streets once we have decided where the streets go in a Final Plat and that's all that condition -- that statute that Mrs. Sharp read, that's all that's talking about. Once the roads are there, that's the highway district's authority to deal with. The only way -- the only compromise left is this gate on Wingate Lane. It sounds inconvenient for the Sharp's. I understand that. It sounds inconvenient, but you have to pick your poison here. You either have traffic and no gate or you have a gate and you deal with the inconvenience. We cannot turn the clock back any different. That's our only option left, If the property owners don't want a gate there, because of the inconvenience, then, they will have to live with the traffic. There is no alternative different than this. If they want a gate there, it will eliminate the traffic immediately, No one's going to drive down that lane to access those areas if there is a gate in the middle of it that they can't open. To me, from everything we have heard in a number of these hearings, this is just cutting off your nose to spite your face. I mean don't put the gate there, don't complain -- if you don't want the gate, don't complain about the traffic. You can't have it both ways so, I don't see -- the only thing we can either do is to leave the condition and recognize it's unenforceable, eliminate the condition, because it's unenforceable, or amend the condition to change the gates from Challis to Wingate Lane. If the neighbors aren't in favor of that, then, they don't have to have a gate, but there is nothing else we can do at this point that I can see -- or not even some of the folks can see to eliminate the traffic problem. That isn't going to change anything unless we put a gate there. Corrie: Any other comments on the record? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess I'm really torn on this one and I'm a little bit concerned about what we open up or a precedence that we set in revisiting conditions and taking them off and changing them after the fact. In listening to Councilman Nary, we do have a couple of choices and none of them -- the first two is leaving them as they are, they are not enforceable; removing them, which negates it -- doesn't make any sense. Changing them, that wasn't our decision, that was ACHD's decision, and they went through the public process. We have conditions in our findings that were changed after we adopted the findings. I don't know what the precedence is on that, what you do when another government agency and -- who is responsible for those things -- and I agree, I know Meridian City Council Meeting August 12,2003 Page 29 of 72 Mrs. Sharp has raised some issues in questioning that, but I have to go on our attorney's advice, because he is the attorney and he should know how law is defended and defined and that sort of thing. I would like to take Mrs. Sharp's definition, but I'm not a lawyer and so I leave it to those professionals to interpret that for me. I guess my question -- and I don't know who can answer it, but when a condition and a finding is set and changed by that decision-making body that is not us, are we obligated to change the condition to match that, because it's unenforceable? We cannot enforce this. We can't enforce it and we can't -- we couldn't change it, they changed it. What do you do? Corrie: Mr. Nichols? Nichols: Mr. Mayor? Mr. Mayor, Members of the Council, with regard to the -- it's the equivalent of a supremacy clause analysis. If a state law conflicts with a federal statute, the federal statute can control, it's supremacy of the federal versus the state, The issue here is who has control over these particular issues with regard to gates or no gates in Ada County. Here is the Highway District -- Councilman Nary correctly stated that once the city approves the plat, so that the actual location, width, design basics of the road, are done, then, at that point it's ACHD that has supremacy, if you will, over these issues of access. I mean we ran into that with -- if we want to vacate an alley, the city has a vacation process, but ACHD has the final say on whether that alley is vacated, whether a street -- stub street that's no longer stubbing into a property, you know, any of that stuff, ACHD has the final say. So -- and although I admire Mrs. Sharp's attempts to research these issues, you have to keep things in context and the statute that she read to you pertained to urban renewal, if I heard her correctly, and did not even really pertain to this particular issue. The issue of the dominant and servient estate, this entire subdivision, as I read that original 1913 agreement, was entitled to use Wingate Lane, because it was included in the definition of the dominant estate to which the lane provided access. The developer agreed to relinquish that dominant estate interest in the lane. The reason this is -- one of the reasons this is before you is because we kept getting issues, we would have the Sharps on an agenda to complain about these conditions not being met. It was either -- we either take the developer to court if we can or we get rid of the conditions or acknowledge that they are unenforceable by the city and that's why staff prepared this application, so you could tell us what it was formally you wanted to do. Have all of the parties show and make their case for what was the appropriate situation. I mean if you leave the provisions as they are and you go on record that they were unenforceable, staff doesn't have to worry about trying to enforce some unenforceable conditions, staff will accept that. If you remove the conditions because they are unenforceable because of the subsequent facts that you now have, then, that's permissible to do as well. I think you can remove conditions. It's more difficult to impose new conditions. You can certainly remove conditions when the facts warrant it. That's my opinion. Corrie: Any other comments? Discussion? Okay. De Weerd: Mr. Mayor? Corrie: Mrs, de Weerd. Meridian City Council Meeting August 12, 2003 Page 30 of 72 De Weerd: I guess one more question for the attorney, The Findings of Facts or the decisions made by ACHD have changed since we adopted our findings. Then, the enforcement of those would be to that agency in putting -- in installing the gate, as was the condition that they put in there. Nichols: Mr. Mayor, Councilwoman de Weerd, if I understand you correctly, are you saying that because the ACHD conditions have changed, ACHD is the entity that would be the enforcing entity for those new conditions? De Weerd: That would be my question. Nichols: The answer to that is, yes, that's correct. Let me just throw one other thing in here. We have debated back and forth a little bit from staff in terms of when we prepare findings, including the findings or the report, conditions of approval from ACHD in our findings. Our philosophy has been that the City of Meridian findings, if you have picked up a set of findings you have all of the pertinent jurisdictions, conditions in that set, rather than simply saying comply with all ACHD conditions period. There were two reasons for that. One is so that all of the conditions are in one document so somebody could pick up one document and read them. The second one was that there may be the overall approval of the development application may hinge upon what an ACHD condition was at the time that you saw it, so that if they were going to change it, they would have to come back and at least run it passed you. At least show you that ACHD has changed this condition, we can't do this anymore, and I think that's been done a time or two. I think the development community would just as soon we say comply with all ACHD conditions period and leave it a one liner, because, then, if ACHD changes things, then, all they have to do is comply with those changes. That may have an impact on how you view things and it may limit the ability of the city to control various aspects of the roads. That is just background, that's one of the reasons we are in this one, is because we have had that philosophical decision to include those conditions in our findings as conditions. Corrie: Okay. Are we ready to close the Public Hearing for your decision? Okay, I'll entertain a motion as to such. Bird: Mr. Mayor? Corrie: Mr. Bird, Bird: I move that we close the Public Hearing on the request to amend the conditions of approval of the Final Plat of Packard Acres NO.2 by the City of Meridian, Nary: Second. Corrie: Motion has been made and seconded that we close the Public Hearing. Any further discussion? All in favor say aye. Opposed no? All ayes, Public Hearing is closed. Meridian City Council Meeting August 12,2003 Page 31 of 72 MOTION CARRI ED: ALL AYES Corrie: Any further discussion on your decisions? The question is are you going to remove condition 20 and 22 or amended it? I will entertain a motion whoever wants to go from there. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd, De Weerd: I guess ['m a little concerned about removing findings that have already been adopted, I can understand to revisit them and make a determination on if they are enforceable or not. I think that those two conditions are unenforceable and staff __ through staff comments that that's -- that's a fair assessment. As far as the gates, I cannot see how we can enforce something that isn't within our purview, we can't enforce a condition that was changed by the authorized agency to do that, and they did go through the process of doing it. I certainly understand the concerns of the people on Wingate Lane, from the Sharp's on north, but -- and, as I understand it, there is a lawsuit that is going to determine some of this, but we don't know anything about that either. This is something that is not enforceable by the city and has to be pursued through ACHD. Corrie: So, we need a motion, Do you want to remove them? Do you want to say that they are non enforceable or how do you want to do it? See how the Council feels. De Weerd: Well, this one Council member just said I feel that it's not enforceable, but I don't feel comfortable removing them, Corrie: Okay. Then make a motion if you want to. De Weerd: My opinion. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I'm not sure if -- I don't know if we have got four that are agreeing up here about anything, so -- it appears to me the only thing that we could probably consider in condition 20 is to make it clear to the -- so that the staff has something in which to point to. Rather than having to keep these minutes in their desk drawer forever, that we amend it to reflect the fact that there are other findings of the highway district from February 27, 2002-. That it's clear that's the reason we believe it's not enforceable so, that it's clear as to what the highway district did and that's where the redress for these neighbors are, it's with them. Rather than removing them, I guess I would suggest that we consider amending them to reflect the fact there is a subsequent decision by the highway district in regards to this plat. As for condition 22, we probably don't need to do Meridian City Council Meeting August 12, 2003 Page 32 of 72 that. As I said, most of this doesn't relate to anything current. If there is an issue regarding returning the lane to its prior condition, that condition either has been met or not and if it hasn't, then, that's an issue between homeowners and the developer and not the city. The issue about the truck traffic -- or the construction traffic, that's a continuing obligation that Mr. Grove needs to continue to meet, which from what his testimony is he is meeting that. I guess I will see where this goes. What I will do is I will move to deny the request under FP 03-038 -- excuse me. I will move to approve in part and deny in part FP 03-038, the request for conditions of approval in the Final Plat for Packard Estates No.2 by the City of Meridian. To reflect that on this Final Plat order, condition 20 but amended to reflect that the Ada County Highway District has made subsequent findings of February 27, 2002 in relation to East Challis Street and Wingate Lane and just leave it at that. That Condition 22, the request to amend or remove that condition, that we deny that request to remove it, and we leave it as with direction to the staff that there is no enforceability as to the preexisting condition of the lane. The only enforceable provision left is the condition -- continuing condition about no construction traffic will be allowed to access Wingate Lane. That counsel prepared Findings of Facts and Conclusions of Law and Decision and Order pursuant to that. Bird: Second. Corrie: Okay. Motion has been made and seconded. I'm glad we have it on the record here. I don't want to try to repeat that. Any further discussion? Okay. Hearing none, roll calf vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All four ayes. Motion is approved. MOTION CARRI ED: ALL AYES Item 11. Item 12. Item 13. Public Hearing: AZ 03-009 Request for annexation and zoning of 11 acres from RUT to R-15 (PO) and C-N zones for proposed The Courtyards at Ten Mile by Doug Campbell I Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Public Hearing: PP 03-010 Request for Preliminary Plat approval of 31 building lots and 5 other lots on 11 acres in proposed R-15 (PO) and C-N zones for proposed The Courtyards at Ten Mile by Doug Campbell I Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Public Hearing: CUP 03-020 Request for a Conditional Use Permit for attached single-family residential with commercial in proposed R-15 (PO) and C-N zones for proposed The Courtyards at Ten Mile by Doug Campbell I Tom Bevan I DTE Developers - southeast corner of North Ten Mile Road and West Pine Avenue: Meridian City Council Meeting August 12,2003 Page 33 of 72 Corrie: All right. Item Number 11, Number 12, and Number 13 are Public Hearings on the Courtyards at Ten Mile by Doug Campbell. One is the annexation and zoning of 11 acres from an RUT to an R-15 PD and C-N zones for the proposed Courtyards at Ten Mile by Doug Campbell, Tom Bevin, developers. The PP 03-010, request for Preliminary Plat approval of 31 building lots and five other lots on 11 acres, and the CUP is a request for a Conditional Use Permit for attached single family residents with commercial and proposed R-15 PO and C-N zones for the Courtyards at Ten Mile. If-- hearing no objections, I will open the Public Hearing on 11, 12, and 13 and we will hear from staff first and, then, we will have the comments from people who have signed up to -- either or against or neutral on that. How many are here to give testimony at this time? One, two, three, four, five -- okay. Let's -- can you get it all done in three minutes or do you want five? Three? Three. I have been up since 8:00 o'clock Sunday morning, so -- okay. We will give the developer three minutes and, then the for and against three minutes and the developer has a -- answer the questions that are brought up by the people in the audience and, then, we will take it from there. We will start with staff comments first. Powell: Mr. Mayor, Members of the Council, this is a project for an annexation, Preliminary Plat, and Conditional Use Permit for a Planned Development, as you said, It is located on Ten Mile and Pine, This property is currently in the county, but they are planning to build the new Baptist church there and, then, the railroad line runs there, It is noted as being mixed use neighborhood - mixed-use community on the Comprehensive Plan, Currently, there are a few homes located here, but it's the only development on the property at this point. You can tell from the surrounding uses it's largely R-4 here. This project was previously approved for medium density residential development, but I believe that conditional use has expired. I'm going to skip forward to our best Site Plan. This, actually, works fairly well just to describe the layout. The entrance is off of Ten Mile and, then, there is an exit out here on Pine. Have I got this right? Wait a minute. I'm confused. Okay, The entrance is here. Sorry. Then, it goes through the commercial area and, then, there is an entrance onto Pine also. These are the commercial buildings and they are proposing apartments on top of those commercial uses, largely retail on the first floor and, then, apartments -- lofts on the second, These are a series of four-plexes, but they are platted in two lots, so there are, essentially, attached duplexes, but they are four units to the building. Here you can see the layout of the Landscape Plan for the commercial areas. The buildings are fairly small in nature with the parking wrapping around and exiting there and, then, kind of a collector system here to get to those four-plex units. These are some elevations of the proposed commercial and, again, there would be lofts on top in these areas. More elevations. On the four-plexes, they have proposed a unique design. Again, there is a lot line going through here, so each -- this area would be two units -- downstairs and an upstairs. You can see the stairwell there. They would have a garage out front. There are actually two one-car garages side by side, so each unit in the building would get one garage, and it's angled so that you don't have a monotonous look out in front. You're not looking just flat on at those units. Then, here is a carport and another carport here, so each unit has a garage and, then, a carport for it. We worked carefully with the applicant to make sure that there was enough room here and enough backing out space Meridian City Council Meeting August 12, 2003 Page 34 of 72 and, then, they have added some colored concrete -- you see those kind of curvy lines indicate different materials. This is how it would look and these are the angled garages out in front. They have added -- they added some vines here across the front to soften that look and they have also added some windows in the garage doors to soften the appearance there. There is also a vine system in the -- kind of the courtyard created by these -- between the two garages, so there are vines and some landscaping back there as well. I apologize for this plat. It's very difficult to read. Each of the commercial properties does have frontage on a road and, then, each of the lots has frontage on a road here. For the PUD, they are asking for reduced front setbacks. The city requirement is 20 for a garage and they are asking for 18 feet for the garage. The rear they are asking for ten feet, instead of 15 feet, and the side they are asking for a straight five-foot, rather than five foot per story. They are also asking for residential lofts to be placed above retail buildings and to allow the cul-de-sac street to be 497 feet. On the annexation, this portion would be zoned C-N and that's approximately 4,7 acres, and the remainder of it would be 4.5 acres and that would be zoned R-15. They do have a common tot lot in this area here. At the Planning and Zoning Commission, there were three members of the public that testified in opposition or expressed concerns and those concerns were largely about the traffic that would be coming from the high school down Pine Street to connect with Ten Mile. One member of the public did testify in support of the project. The Commission made some minor changes regarding the deletion of a couple of conditions approval, because there was no phasing proposed. Regarding the guest parking out in front of the four-plexes in these little areas here, they wanted to make sure that the applicant was aware that that could not be permanent parking, but that temporary guest parking was okay. The Commission did hear a lot of - - as I said, heard a lot of testimony about the traffic on Pine and they did have concerns about this, but they felt that it was within the purview of ACHD, rather than theirs. They did encourage the applicant to work with ACHD to come to some resolution on that intersection. With that, I'll end staff's comments. Corrie: All right, Counsel, any questions, or discussion with staff? Okay. The developer is next. Yes. If you can do it in three, Raise your right hand, please. Is the testimony you're about to give the Council the truth, the whole truth, and nothing but the truth, so help you God? Ralphs: Yes. Corrie: Thank you. Ralphs: Mayor and Members of the Council, my name is Rod Ralphs I reside at 2730 North Greenbelt Place in Meridian. I'm here on behalf of DT Development. We are the developers of this project. As staff indicated, we are in agreement on just everything. I did want to address the one issue as far as putting an all way stop there at the intersection of Pine and Ten Mile. I know there is some concern there. I have spoken with ACHD and I wanted to go over some of the things that they have given me on that. They have certain criteria that they look at before they will put in an all way stop there. Currently, there is just one stop sign there at Pine. The criteria they would look at before they would ever put in an all way stop at that site, keeping in mind that this is all Meridian City Council Meeting August 12,2003 Page 35 of 72 part of a five year plan where there is going to be a light and expanded lanes. In order for them to put an all way stop in there currently, it would, number one, have to be urgently needed. Now, if you talk the residents there, they would say that need is now. There are additional requirements, however, and the other one would be is they would look at five accidents or more in the last 12 months. They would exclude rear-enders, head-ons, or drug and alcohol related accidents. What they would be more looking at that point would be for any kind of turning accidents. The traffic count I think here is key and this is the one thing J would ask the Council to focus on when we are looking at an all way stop here. In order for them to generate an all way stop sign off of Ten Mile onto Pine, you would have to have 300 cars per hour per eight hours. Now, we have rushes in the morning, we have rushes in the evening at that location, we also have increased traffic for lunch where the kids are heading off to Albertson's and, then, also when school gets out It's not consistent and it's not over an eight-hour period. Coming off of Pine onto Ten Mile, you would need 200 cars per hour per the eight-hour period. That count is not there. Now, these are preliminary findings and we have asked them to do a full site evaluation for that, notwithstanding their preliminary estimations, This particular intersection is on ACHD's radar screen and that's why they had some of this information so readily available to me. The other thing that they would look at is if the approach speeds to any of these intersections were in excess of 40 miles an hour or more. Currently, the Ten Mile speed limit is 35 and the one on Pine is 3D, and, then, the other one that they would look at is if they had a bad sight distance. If you had some bulldings right there at the corner or if you had a Jot of mature landscaping, or changing in elevation, those kinds of things. Out of those five or six criteria, that I just gave you, other than the one that the residents there in the area would probably assert that they urgently need it none of the others would comply. Having said that, we are still waiting to have the findings come back from ACHD. There was also some discussion about putting a bus stop on the property to address some of the needs for the young ones coming across Ten Mile and getting on board, We are very reluctant to do that, not that we don't want to provide a bus stop for young ones, but right now if we were to do that on that side of Ten Mile. Where these children are coming from west of Ten Mile, that would require an unguarded or an unsecured crossing of Ten Mile to get to a bus stop that we provided. We are very reluctant to provide any kind of an attraction or any kind of a destination for these children while they are waiting for a bus. In the afternoon when they get off the bus, they have the bus there, it's got its flashers on, it's got its stoplights going, and they don't have that problem. The concern would be in the morning when they are trying to get to that bus stop. I have nothing further. I will just field any questions you might have or wait until after the other comments are made. Corrie: Questions? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: So, in your housing areas you're planning that that will have kids in it? Ralphs: Certainly. Meridian City Council Meeling Augusl 12, 2003 Page 36 of 72 De Weerd: And have you talked with the school district on -- would they bus those kids? Ralphs: Councilwoman de Weerd, there are two school districts that have access -- or would have students coming from that. The first being Chaparral, which is a year around program, which there would be no busing provided. The other one would be Peregrine, which is a traditional year, and they would bus from that location. De Weerd: Okay. Where do they think the kids are going to walk? Ralphs: Well, we would have sidewalks around our property there and, then, you would also have sidewalks that are immediately to the north and west where that church site and where Mosher's Farms ties in. De Weerd: There are sidewalks there? Ralphs: Well, there would be one that comes to -- there is a sidewalk that comes south from Mosher's Farms, I believe just the other side of the drain there, and, then, our sidewalks would come there with the cut outs -- cuts and everything there at the southeast corner so, there is a gap of sidewalks for children going to Chaparral. De Weerd: And that's a pretty narrow gap with very busy traffic. Ralphs: That's correct. De Weerd: Correct? Okay. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Ralphs, I heard you say that this was on the five year plan for the highway district and it was intended to have basically more lanes and a light, but where in the five year plan is this? Ralphs: 2007 is the construction and at that point, there will be two phases, one from Franklin to just south of Pine and, then, the other phase is from Pine to Cherry Lane. Part of those improvements is to bring Ten Mile up to a five lane -- two lanes with a center turn, up to just south of Pine. Then, the light would go in and, then, Pine at that point would have three lanes, you would have a left turn lane there on Pine going onto Ten Mile and, then, you would have five lanes proceeding north on Pine to Cherry Lane. Nary: Then, would this development be contributing to that stop light and that intersection change or any of that? Meridian Cily Council Meeting Augusl 12, 2003 Page 37 of 72 Ralphs: You know, I don't know as far as what the impact fees are. I know that we are accommodating are sidewalks to accommodate their time frame. In fact, in your packets when you look at the comments from ACHD to one of the residents out there, they indicated that a lot of the changes that we would be proposing, it's hard to address those, because they are so short term and the improvements for these upgrades on Ten Mile and Pine are so near. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Are you phasing this project? Ralphs: No. De Weerd: So, you wouldn't do the front part and leave the housing out until you had more adequate sidewalk and road system to support it? Ralphs: Actually, what we anticipate is that the residential would be developed first, just as a matter of time. The commercial could go at anytime, but just knowing what the commercial market is right now, we would expect the residential being developed first, not as part of any kind of a formal phasing program, but just that's what the market is indicating right now. Corrie: Okay. Any further questions? Okay. Thank you. Ralphs: Thank you. Corrie: We'll start with the four. I have got one name. Dave Fuller. Fuller: Good evening, Bob. I do swear. Corrie: Okay. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Fuller: Yes, it is. Corrie: I'm going to ask you a question now and make sure I have got this together. You're -- right across the street on Pine is your property; right? Fuller: Ten-four. Yes. Corrie: Thank you. All right. De Weerd: Name and address. Corrie: Oh, I'm sorry. Name and address. Meridian City Council Meeting Augus112,2003 Page 38 of 72 Fuller: David S. Fuller, 890 North Ten Mile. I am right on the corner just north of this project. Corrie: I guess I know you. I forgot. Fuller: I support the project, because we need the development in the area. I told the developer the only thing I had against it was there was nothing that was three stories. If you remember the old three-story, project on my place but two stories are okay. A little bit of concern -- I talked to them about the roads, turn lanes, and the stop. The stop is going to cause more problems for the traffic and the hazard, because it will back everybody up there for, oh, probably clear back to the churches to Cherry Lane. The turn lanes and widening it out, it would be real nice if they could -- if they are going to develop the commercial maybe second behind the condominium section, if they could widen it enough -- the problem is there is we need to get Ada County out there and look at that. I mean they might know about it, but it's a real hazard -- there is not even enough room to walk around that intersection. I support the project, but as we heard in that deal when my project being considered, is there is sidewalks going nowhere. I don't care about sidewalks, let's just try to widen the shoulder of the road with gravel, so people can get out of the lanes of traffic, if we can, and I know I talked with Doug there a little bit about Mosher place and widening it so the people could at least walk down the road. I'm all for the convenience store, but we have got to have it accessible and it's up to you guys to try to work with the developer here to try to make it as accessible as possible and -- with right of ways. I would sure like to see the foot traffic be able to access it, but it's going to be real tough, unless we can come to some kind of agreement on that road right of way and Ada County can get involved with it -- I mean it's all right to do two or three years down the road. What about next summer, you know, that's just next summer. I support the project. I hope you guys can get the developer to make it accessible as soon as possible and that's all I have to say. Thank you. Corrie: Thank you. Okay. Let's go to the neutrals first and, then, we will have those against it. I have Joe Derosier. Is Joe here today? Oh, yes. Sorry, Joe. Is the testimony you are about to give the Council the truth, the whole truth, and nothing but the truth, so help you God? Derosier: Yes. Corrie: Thank you. Derosier: My name is Joe Derosier I live at 1162 North Lightning Place, north farther than the Valerie project towards Cherry Lane. There are others that are going to talk about the traffic issues and those decisions that were made before. My question to the developer is he indicated that the residential would go in first, but it wasn't going to be a phased project, it was going to be all completed -- or constructed at one time. What was the final construction date for all of the buildings to be completed? Because it sounds like to me that if the residential goes in first, we can wait two, three, four years for the commercial, because he indicated that it's going to based on what the market at Meridian City Council Meeting August 12,2003 Page 39 of 72 this point is indicating. The other concern that -- what type of retail does he plan on putting in there, if it's a convenience store or something like that, that's one thing, but is it going to be a bar? Is it going to be -- those are the types of -- what type of retail is he going to be putting into that project and those are the only two questions I have. Thank you. Corrie: We will answer those. Irma. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Atkinson: It is. Corrie: Name and address, please. Atkinson: Irma Atkinson, 1124 North Lightning, which is just south of Joe's place and north of Dave's place, somewhere in there. I'll be as brief as I possibly can. My concerns -- I think I echo the concerns about the schools. I believe either way, whether it's Chaparral or Peregrine, they will be bused. My kids are bused. We are just across Ten Mile from Chaparral. There are no continuous sidewalks, so we, in spite of eliminating 500 kids off the -- you know, safety busing thing, we are still bused, because there are no sidewalks that my kids can walk on. They would be out, you know, off the side of the road. I believe they will still be bused. I had questions for the developer about -- he said we didn't meet the criteria on turning accidents and I wanted to make sure he aware that half that intersection is in Meridian city, half is in Ada County, and, lots of luck, I have tried to get the statistics out of Ada County. We may be only seeing half the picture, if he's only got half the statistics. I echo the concerns about kids on the streets wanting to go to the convenience store. Traffic, you know, I disagree with Ada county's highway district no traffic issues to resolve philosophy and I never thought I'd hear myself saying these words, Dave, but, in all fairness to the Fullers, with the Valerie Heights proposal -- don't make me regret this, Dave. Anyway, you know, they only were going to generate 1,320 vehicle trips additionally per day and they were asked to put in a traffic signal at that intersection. This development will put in 1,436 vehicles trips per day onto that intersection and I think it's only fair that -- I mean 2007 is a long ways away. It would be nice to let them off the hook, but I can't, as a resident in that neighborhood, who looks out my window and sees the traffic backing up at all those different points every day, even though it may not be for eight hours solid, you know, there are definite periods of backup. I think it's only fair that we hold them to the same standard we would have with Valerie Heights, to minimize the impact on the existing neighborhoods. Did I do that in under three minutes? Corrie: You did. Atkinson: God, that's amazing. Any questions? Corrie: Any questions? De Weerd: That was my comment. Meridian City Council Meeting Augus112,2003 Page 40 of 72 Atkinson: Okay. Corrie: Great, Irma. Thank you. Bill Linde. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Lind: Yes. Corrie: Okay. Name and address. Lind: William Lind, 3170 West Forecast. Corrie: Sorry about the E on there. Lind: What's that? Corrie: I said Linde. I'm sorry about that. Lind: That's all right. We reside right on the corner of Ten Mile and Forecast and as the Mayor well knows, he's had the privilege of meeting with my wife, who went through our complete subdivision getting signatures regarding traffic from the high school. If the developer doesn't feel that traffic is an issue, I invite him to sit on my front porch at 3:00 in the afternoon, watch the traffic that backs up on Pine trying to get onto Ten Mile. What ends up happening is the kids get out of school and they cut right through here and come out to Ten Mile and there have been so many near accidents right here, because they are avoiding this stop sign right here. Although I feel that having a four way stop sign is an improvement, versus the one stop sign that we have, I believe a light -- traffic light would be more serving to the people that travel up and down Ten Mile, as well as those wanting to get into this development and for the school kids that are trying to exit school on their way home. We also have had -- and I'm not sure when the Ada County Highway District did their survey, getting back to what Irma was saying, but with this development that went right here, Berkeley Square, I believe, if my memory serves me correctly, there were going to be 300 cars per day. I don't believe that that number of cars is also in this statistic. Going back to what Irma says as well is that if the Fullers were going to be expected to put a traffic light in, they were going to have less traffic -- estimated traffic into their project than what's estimated into this one, so why wouldn't you require a traffic light here? Then, I think the last thing I want to say is that when they talk about 300 cars per hour, my question would be, coming over an eight hour period, when was that survey done and, again, like Irma said, jf you've got a split line there, I don't feel that the statistics are probably correct. You're probably only getting half the picture, your not getting the full picture. I think the City Council needs to hear and do a little more research before approving the plan as it stands today in front of us and perhaps look at the idea of what would be involved with the Ada County Highway District. Perhaps advancing their projection if they are looking at this in a five year plan and the developer wants to get this done, somehow maybe the two can work together to jointly get this done at this same time to serve the people that are in that area and make that particular intersection a safer intersection. That's alii have. Meridian Cily Council Meeting August 12, 2003 Page 41 of 72 Corrie: Thank you, Bob. Any questions? Okay. Laura Wilder. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Wilder: Yes, it is. Corrie: Thank you. Wilder: Laura Wilder, 3401 West Pine Avenue and let me just point to where we are at here. We are on this piece of property. Our house is right here. This part of Pine is unpaved. It's a private road right now. We only have one access out of that lane and that's this intersection right here since I travel that several times a day, I do know that it is a concern right now. The traffic counts may not be quite where ACHD requires a stoplight, but you have, in addition to the traffic that's there, the compounding factor is the young and inexperienced drivers from the high school. You see a lot of scary things that happen there every day. Yes, it is true the speed limit on Ten Mile Road is 35 miles per hour. Anyone that drives that road knows that speeding is a very serious problem and they are kidding themselves if they say that people drive 35 miles an hour. I see scary things every day. It is very true if you put a four way stop on that corner, it's going to slow people down, and it's going to back up traffic. That's the whole point. We want to slow traffic down so people can get across the intersection safely. It won't be as convenient as a stoplight, but I feel if the stoplight's in the five-year plan. There isn't anything that we can do right now to make that happen, at the very least we should require the developer, if ACHD will not do it, just like what was required of Valerie Heights, to require the developer to put in a four way stop when construction begins and, then, when the stoplight comes, that will be good. At least with a four way stop those of us -- there are seven families that live down on that private road -- will be able to get out of our driveway and the high school kids will be able to make it across the road without having a problem. I would like to address the bus issue. This whole section right here -- Mosher Farm is right here and they will have developed sidewalks. This property right here is not developed, so there is no safe sidewalk, so we do have safety busing for all the kids that live in that area. In addition to there not being any sidewalks, the shoulders are extremely narrow and that compounds the problem, it's very dangerous. I'm the one that brought up the bus issue and I think it was a little bit misunderstood. What my concern is, is where my kids get on the bus is almost exactly across from the entrance to the gas station and I'm just concerned that there is going to be so much traffic there it's going to be a difficult, unsafe bus stop. I would like to see turn lanes for people turning left into that commercial development, just to make it a little safer. Not only for the intersection, but also for the buses that come through that area for Chaparral, the high school, a lot of middle school traffic goes down that road, I think turn lanes and a four way stop would greatly help safety in the area and at least help us get by until we can get a stoplight. That's what I would ask you to consider when looking at the whole picture and the effect that this development will have on the existing residence and the other traffic. Corrie: Thank you. Any questions? Okay. Okay. Jackie Cooper. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Meridian City Council Meeting August 12,2003 Page 42 of 72 Cooper: So help me God. Corrie: Thank you. Cooper: My name is Jackie Cooper. I live at 1171 North Clara. It's at the corner of the Forecast and Clara. My concerns are the children. They said that there would be no sidewalks all the way through and there would be bus service. Well, at lot of these kids don't do buses, they ride their bikes, their skateboards, they walk, where are they going to go across? They will have to go clear down to Albertson's if they do it the way they are supposed to, but the kids don't do it the way they are supposed to. They will be going across Ten Mile to get to Chaparral. That's not good. Another thing I'm really concerned about -- I called and talked to a fellow down at the school district. These schools are packed. There is no more room. They are building three bedroom condos, apartments, or whatever. Where are these kids going to go to school? We will not have another school built until '05. There is a new school now that's just going to be opened. It is full. There are no more -- well, they will make room for kids, but there are 30 and 35 kids in these classrooms. What about -- oh, and I heard that they are also putting out buildings behind the schools, so that they will have more classrooms, but, there again, you're going to have to hire more teachers and that's money. The school district doesn't have it. They are cutting back on the bus service and the kids that are the closest, within a mile and a half, I believe, of the school, have to walk or get their parents to drive them, and more cars on the road. I want to know what are we doing about these kids. You know, they are our future. They need to have as much attention in school as they can and they can't get it if there are more kids in the classroom. Thank you. Corrie: Thank you. Julie Schultz. Is the testimony you are about to give the truth, the whole truth, and nothing but the truth, so help you God? Schultz: Yes. Corrie: Thank you. Schultz: Hi. My name is Julie Schultz. I live at 3170 West Forecast Street. Actually, I'm just here for the traffic. I have small children and I'm concerned on Ten Mile and Forecast, people cut in, we can't even get out of our driveway and we are afraid we are going to get hit. Something -- stoplights. Something has to be done. That's it. Corrie: Okay. We are working on that also, Julie, on that traffic for that neighborhood, so -- I think that will help with half the students going to the new high school, it will cut it down, but we are going to try to -- another thing we talked about in the Council room. Okay. Alene Sullivan? Okay. Thank you, and Brenda Ball. Is the testimony you are about to give the Council the truth, so help you God? Ball: It is. Corrie: Thank you. Meridian City Council Meeting Augus112,2003 Page 43 of 72 Ball: Well, I think most of the things I was going to say, somebody said already, but-- Nary: Name and address, please. Ball: 2613 West Ebbtide. I live just west -- I mean east on Pine and the back of my house faces up against Pine, so I'm right about there. I have a bird's eye view of all the traffic from the high school and we talked about that earlier this year. A couple of concerns are that I think even more traffic is going to be pushed through -- still shared through the Haven Cove Subdivision for people avoiding that Pine and Ten Mile intersection. That's a big concern that will make that problem continue. Also, I think the point about high school drivers being the ones who, during those traffic times, are the most common ones on those roadways and the inexperience is probably going to end up causing big issues at some point. I also think just because there are only certain times of the day that it's most busy, I think that's almost a bigger concern, because people aren't really prepared for it. You may go out and not know what you're in for. I know sometimes by mistake I go out at noon and go -- wow, what did I do that for. I think that's almost a bigger concern that it's not consistent. Also, it doesn't show on this one, but the exits that go out onto Pine from the proposed stuff, it looks like there are two exits. I don't know if those are both exist and entrances, and, then, only one onto Ten Mile. The street -- the streets as they are now along here on Pine, if there were people turning out to the left, that's pretty close to that corner, and there is only one lane going each direction and I'm not sure what he said about the center lane, at what point that would be added. Even getting out of the shopping center there, either going onto Ten Mile or either of those exits onto Pine would be very difficult. I'm sure things are going to get backed up into there, especially if that's the only exit for all of that housing situation, having to go through the shopping center, that seems a little awkward, that's whole issue. I don't know how they are going to get out. If the stop sign is -- if it is a stop sign on the corner at Pine and Ten Mile, you know, there is going to be cars going both ways that just seems like they are going to be stuck in here. Even if there is a light there, I don't know, it seems like that's going to be an issue either way. I think that's about alii have to say. Corrie: Thank you, Brenda. Anyone else like to issue testimony at this time? Okay. We got some questions that they brought that you can address. Yes, Anna. Powell: Mr. Mayor, Members of the Council, just a brief statement before the applicant rebuts, so that he can include this in his rebuttal if he wants to. I just sense all the issues revolved around traffic tonight. I did want to tell you that it was a staff level approval from ACHD, so there was not an opportunity for these folks to be heard at a Public Hearing regarding traffic issues. Corrie: Okay. Thank you. Did you take notes or-- Ralphs: I have got some notes and I will also defer to your skills as well. Corrie: Okay. Go ahead. Meridian Cily Council Meeling August 12, 2003 Page 44 of 72 Ralph: Just a point of clarification and that slide is a good one to leave on. Over here -- just a clarification, we have got an entrance here off of Ten Mile and we also have one here. These are entrances off of Pine or onto Pine. As far as controlling left turns, we see something similar like this at Hark's corner. The first driveway cut there by the convenience store you can't turn left on it, they have got a no left turn there, but there is another entrance farther down, for example, here, where you would be able to turn left as traffic would allow. Looking at some of the issues that were raised, we are going to be putting in our sidewalks with the project. We are not going to wait for the commercial to go in, we are not going to wait for all the residential to go in before our perimeter sidewalks go in, according with ACHD setbacks and watching the right of way. They are going to be a meandering sidewalk, fully landscaped, and the berm is going to be in. I had talked to the Meridian School District about busing and they were the ones who had indicated to me that Peregrine would be an option. Now, Peregrine is over there on Linder to the southeast -- that they would provide busing for that, but that they were reducing the safety busing, but where we do not have contiguous sidewalks, there maybe that's an option, but that's just different than what I had heard from the school district. We had explored that with him. We did not want to be misunderstood. I understood the traffic is a concern. I live over in there and I deal with that intersection every single day. Putting -- and if we could go up to the plat that would show just the general area there and showing the roads off to Haven Cove -- if we could go up one more. There we go. Anything with stoplights or stop signs or all way stops is not going to address this bypass action that the students are talking, unless, as the Mayor indicated, other steps are being taken. We can put in a stoplight here, but that's not going to do much in the way of reducing any of kind back flows. In fact, I would suggest that if you put a stop sign here, they are going to be looking for an easier way to get back to the school. The type of retail -- the question was asked about what type of retail we are anticipating going in. No bars. We are going to have a C Store in there on the corner that we are proposing, along with downstairs retail. If we could go to the front elevation of that one, please? Right there. Thank you. You would have small retail shops in here and you would also have restaurants. This is a courtyard and as the city requires in the multi-use, there is typically a courtyard configuration and you have our third building back in there behind that. Over here is where the C Store is located. Keep in mind that when we put this project together we were keeping in mind that there was a proposed light transit station just to the south. The proposal being with the lofts and also with the multi-unit residential going in, that people would be able to walk out of their door and within a few hundred feet get on the light rail when it comes and be able to access that, without adding anymore to the traffic counts. The proposed uses for upstairs offices, this is going to be both a retail destination for people to come in and go to work, but it's also going to be one where people are going to be coming in and going shopping. Now, the question was asked or posed about any kind of final date on all of the construction -- we don't have that. Those townhouses are going to be marketed as individual homes, so that as those are bought and sold, those would be the closing dates, we don't have any kind of a date on when the marketability or any kind of commercial construction would be ending on that. Mayor, I would defer to any other questions you made note of or any members of the Council that note that I haven't addressed. Meridian City Council Meeling Augus112,2003 Page 45 of 72 Corrie: It was traffic signals and the sitting of the sidewalks -- I think you have got most of them, if I can remember here. Oh, the accident statistics. Make sure they got them from everybody. Ralphs: You know. I cannot speak for what the personal knowledge is for ACHD. I can only assume, dangerously, that, you know, this is what goes into their traffic counts. I would argue that as part of their government responsibilities they have got to have an accurate count of traffic, so there isn't a designated thing saying the Ada county highway -- or the Ada county sheriff has an accident and no one knows about it. As part of the reporting, they have to know what accidents occur. Based on what he told me, they do not have those accidents. I know traffic is a problem, like I said earlier. I drive that intersection every single day, but when we were looking at the guidelines that ACHD has, we are just not there yet, even with this project. Corrie: I'm not too sure of ACHD's projects either, but -- sometimes they -- well, I won't go into that. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: So, Mr. Ralphs, I guess -- I hear what you said about the stoplight -- or the stop sign, but what, if anything -- what, if anything, can you do or give us some assurance about that stoplight? Is there anything your client wants to do to speed up that project, certainly, that's been done by many people? Ralphs: That's correct. In the last -- I believe it was in the last packet when we were in front of Planning and Zoning there was an outline of what ACHD's plans were for the next five years. You know, mention has been made about how Valerie Heights is required to put in signal lights, because of all the traffic flow and all of those things. If you drive by there, there is not a Valerie Heights. You can restrict one of these projects to death and, for whatever reason, but that one didn't happen with all of the contingencies on it. We will go by whatever ACHD dictates, plus we have made assurances to Planning and Zoning that we would go in there and we would advocate putting in an all way stop. As I indicated earlier when I had spoken with ACHD, even though their preliminary assessment of it was that one was not warranted, they were still going to go ahead with the site evaluation to determine if one were warranted there, but the preliminary indications are that the counts are just not there. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I think an all way stop would make the cut-through traffic even worse to Haven Cove. I think a four way stop would just be ridiculous there. I don't understand why when this is going to generate more traffic than the project that was being proposed Meridian City Council Meeting August 12,2003 Page 46 of 72 across the street, why it was being handled at a staff level at ACHD and not given the opportunity for them to answer questions in regards to the traffic concerns and issues. As you well, know, because I drive through that all the time, too, is that that is a narrow intersection to begin with. By putting residential area in there with nothing connecting that to the north to draw people to your project, to those kids, you know, and, yes, they will be bused, but I agree that there are some that won't -- it's not cool to ride a bus. Anyway, that's what I understand and that there are no shoulders there. It would be a tremendous -- I think we would be really ignoring our responsibility for public safety by not really paying attention to how people will not only get from your development, but to your development. I think your development is very nice. You know, it's certainly going to support the vision for that area, but I just wonder if it's a little bit before its time in regards to how to assure your residents are going to be safe both to and from. Those are my concerns. Corrie: Other discussion? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess I would concur with what Councilwoman de Weerd said. I mean this is a very nice project. 1 mean I think it really fits exactly what we would like to see in these kinds of areas. I, too -- I have two daughters at the high school. I have mistakenly turned right on Pine instead of left and ended up at that intersection and it's horrible. You know, it amazes me that a stoplight isn't warranted by this. I mean I think it will change. I mean I think the roadway will change significantly with the new high school, you won't -- you may not have as much traffic heading that direction to head south on Ten Mile, because all those kids will be, actually, going to the other school. I think your project is a destination point, so they won't necessarily be crossing that intersection, they will be going there and, then, returning back to the high school. I mean I think there are some real pluses here to what you're going to have there, but I just -- I'm so hesitant to the volume that this appears to be generating in that area. I live just up the street from that as well and I drive by that quite often and it is -- it is horrible at certain times of the day to try to get in or out of that. I think you have said the same thing and I just can't see how ramping up this intersection right now with that without a stoplight is going to benefit you or the residents. I just don't see how that's going to be very compatible. McCandless: Mr. Mayor? Corrie: Mrs. McCandless. McCandless: I have to agree with the two that spoke and also with the testimony we have heard. I don't know how you're going to get across that street. I, too, drive that quite frequently and what Mr. Nary said is true, it's horrible. If you have got all those developments in that corner, what are you going to do with their cars when it's bad now? It's got to have a traffic light in there. I worry about the kids, too. I mean they are Meridian City Council Meeting August 12,2003 Page 47 of 72 going to be crossing there whether we like it or not. You know, it's not worth having kids being killed out there, just because we wanted to put in a development. Corrie: Come up here. You're a little bit out of order, because I asked for it earlier. Garner: I am. I apologize. Corrie: What was your question again? Nary: Name and address, please. Garner: Tracy Garner and I live on the property -- Corrie: Into the mike. Garner: Sorry. Corrie: Is the testimony you're about to give the truth, so help you God? Garner: Yes. Corrie: Thank you. Nary: Address. Corrie: Name and address, so we can get it all on the record. Garner: Tracy Garner, 680 North Ten Mile. Corrie: All right. Now, what was your question? Garner: The question I asked is recognizing that it is a safety issue, I live on that property, I'm a stay-at-home mother, I know what goes on day in and day out on that property. My question is it's no different -- what's the difference with that projected property, than the subdivision you just approved north of there or the two subdivisions? That's impacting getting in and out of the driveway. You know, I guess I'm just frustrated. I don't understand how one project can be -- how we can say, you know, this is impacting traffic, yet every project north of there is going in. If somebody could explain that to me? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I will give it to you from my perspective. The other two properties that have been approved are connected to sidewalks. They are also giving the kids an access to the school in the backside of that one project. That's one of the issues. You're talking Meridian City Council Meeling Augus112.2003 Page 48 of 72 about south -- that's the southeast corner where, yes, if your -- if the project to the north of it has the sidewalks and, you know, there was some connection -- the thing is, they are proposing some commercial and some office. You have to have ways to connect people to those. Right now, it will be an island out there. Garner: So, the development -- if I'm hearing you, you would want the areas next to it to be developed before it gets developed, so that there would be contingent sidewalks? I guess I -- De Weerd: Yes. Either that or there is some road improvements that need to be made, That is a very narrow intersection for the amount of traffic that it covers and I'm not a traffic engineer, so I'm not criticizing ACHD staff or anything else, but from my perspective, that is an extremely narrow intersection and that's probably because the -- Pine is not extended to the west and that further exacerbates the whole issue there. It's just not developed enough to support that kind of an impact to that intersection at this point. Like I said, it's a great project, but right now, with all the things that are being proposed, with all the activity that will go on, bringing people to and from that, it's an accident waiting to happen, and that's just my opinion. Garner: Okay, and we had that same issue with the Valerie Heights project or similar issues, but -- right up against the subdivision, so there would have been a continued sidewalk. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: But as you heard the testimony, one of the other conditions on this was a stoplight. You know, the volume and intensity of this use -- we are talking 1,400 vehicle talking trips. You have to get commercial uses, you have apartments, you of a large volume of people coming and going there for residences, offfces, and commercial. These two projects -- the only -- we are talking a couple hundred trips a day out of these and that's really just the residents coming in and out, the same as this. There is no -- there is no other reason to go in here, except for residents or guests. Here the volume likely may be higher than that. I mean depending on what these stores are, depending on what's in there, you know -- Garner: And before those stores -- Nary: You fix the number of residences to some degree, but the volume of traffic -- this could be the most popular commercial spot in Meridian and that's what I think Mr. Campbell would like to see. All of a sudden, then, the volume is so high without that stoplight there, like I said, or we said the stoplight was required for Valerie Heights, too. Garner: Okay, and before we jump the gun, my understanding is before any of those commercial projects can go in, they, too, have to get -- and go through the proper process and get City Council approvals and Planning and Zoning, so they would have to Meridian City Council Meeting August 12, 2003 Page 49 of 72 go through this process. By approving this, is this, essentially, approving the subdivision, not the commercial development? Corrie: Not necessarily. Nary: No, not necessarily. Garner: It approves the commercial development, but not the stores that are going in there? Corrie: That's right. Garner: Okay. Thank you. Powell: Mr. Mayor, Members of the Council, it's obvious that you have some serious concerns regarding this and it would seem to be it may be appropriate to ask the ACHD commission to reconsider it in light of the testimony. We seem to be having a lot of discussion on possible solutions or not solutions regarding the traffic, but maybe there is a better organization that might -- not a better organization, excuse me. Perhaps there is another organization that may have some additional ideas. You guys are the best, of course and that would also give -- you know, school opens in two weeks -- or, I don't know, Boise School District opens in two weeks and -- okay. That would give an opportunity to see how those traffic counts might change as well. Corrie: What do you think of that suggestion? Ralphs: We would certainly welcome tabling this for a couple more weeks to get some more information, some accurate information from ACHD as to traffic counts and, hopefully, their site evaluation for a controlled stop. I would just have one question with Council, then. What would be a -- you know, gather the gist that you like something different there, what is going to ameliorate your concerns as far as putting in this project now, what kind of traffic control or what kind of lanes -- suggestions we go. We discuss at ACHD, knowing what their schedule is for lane widening, you know, what -- when we bring this back to you, after we have spoken with ACHD, give us a laundry list, if you would. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I think the one thing that -- for me is going to have to be a stoplight, just like we required at Valerie Heights. I don't see any other way to get through that intersection without a stoplight. I travel it, too, and I -- if you try to turn left -- I think you're right, I think Mountain View High School is going to draw a lot of the school kids that were turning south, but they are not going to draw in all. I just -- I don't know how we are going to get with a -- through without a stoplight. Whether ACHD will participate at this time in it or how we can do it, that -- I love your project. I think it's really a nice location Meridian Cily Council Meeling Augusl 12, 2003 Page 50 of 72 for it and you have got a good, you know, the commercial and stuff mixed in and -- but I just can't -- until that intersection is fixed with a stoplight, I have a hard time approving it. Corrie: Well, I think you better get some answers from ACHD on the stoplight, the road widening -- it is a very narrow section there. They are going to have to do something. Bird: Its not only narrow, they have got concrete barriers up around it, too. Corrie: Well, that's on that one side. Yes. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: And I know that you tried to answer -- or answer why ACHD didn't -- why they dealt with this at the staff level, rather than a commission Public Hearing, but can you explain that one to me again? Ralphs: Oh, I didn't have an answer for that. De Weerd: Okay. Ralphs: The only thing I -- from the Planning and Zoning meeting I had met with them at Planning and Zoning's request that I visit with them about the different criteria or what they characterize as warrants for putting in a stop sign there. I don't have information as far as why this was on a staff level versus a Public Hearing level. De Weerd: Okay. Maybe we can ask our liaison that, but I would be totally opposed to a four way stop. Totally. I just wanted to make my thoughts clear on that. Nary: How do you feel on that? Ralphs: Don't hold anything back, yes. Corrie: Makes it rather difficult also for the residents in there and I know what they are going through. Yes, I agree, a four way stop isn't going to work. Okay. Any other-- Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Only in two weeks is the budget hearing and so I guess if we are going to look to continue this matter, that we look to three weeks to September 2nd meeting, rather than the 26th, so we won't be butting up into that. Corrie: September the 2nd. Meridian City Council Meeting Augus112,2003 Page 51 of 72 Powell: Mr. Mayor, Members of the Council, did you want ACHD to conduct a hearing or did you just want the applicant to talk with them? Because I'm sure, he could get a hearing date within three weeks. De Weerd: I think we need to find out from Bruce what warrants a Public Hearing. Or can we just ask that this go to Public Hearing to ACHD? Powell: Well, Bruce would know better, but my understanding is you can -- they will re- hear things or reconsider things fairly frequently, so I believe you can just ask them to conduct a Public Hearing on the item. Corrie: Might be a good idea, though. They need some more input on this. Powell: Yes. I believe they really need to hear what all these people have to say. Corrie: They need to be heard. That's right. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: One other thing, since Mr. Ralphs was asking, you know, the -- I understand that the long-term intent of the five lane roadway. It appears to me -- one of the things we have looked at in these types of developments -- at least having the turn lane or a type of turn lane, whether it's the entire turn lane or whether it's just a cut out for a portion. You know, again, that may be, again, another issue for ACHD to address in this particular spot. Now, again, it may not be necessary right off the bat, because the commercial isn't there yet, it may not be necessary, but the commercial may get there before the rest of the five lanes gets developed. If you still have just the two lanes and a stoplight, I think you're going to have a pretty tight squeeze in that area to try to get people in and out of this location. I think those are the two things to me that if we are talking about what would make it a better project from our perspective, those are I think what I would see. Ralphs: So, just a matter of clarification -- so, if we are looking at turn lanes, that's -- your concern there is more for the commercial application than the residential or is it just for the whole deal? Nary: Well, I'm a little unclear on the residential side. I mean the way I looked at those two exits out there onto Pine, that, again, having been there, I don't know what it's going to be like now with Mountain View. I don't know whether or not it's going to be as difficult getting in and out as it would have been previously, but, certainly, on commercial on Ten Mile, if you're going to have a stoplight there. You don't have any type of turn lane or any type of left turn into the commercial, you're going to back the traffic up on the other side of the intersection just to make a turn. Ralphs: Exactly. Meridian City Council Meeting August 12,2003 Page 52 of 72 Nary: And it makes it kind of tough. I think there needs to be something for the commercial. Now, whether or not they think it is appropriate for the residential side, you know, I just don't know. Ralphs: So, we would defer to ACHD on that. What I'm wondering is if one of the earlier questions from Councilwoman de Weerd was the question about whether we would phase this, if -- phasing the residential first, kind of trying to be more in sync with what ACHD is doing. If that would be more in keeping -- if that would be something that would be more amenable to what you're feeling here. At the Planning and Zoning hearing we had also discussed that even though if the commercial were to just develop from market conditions later, we would still go ahead with all of the landscaping and all of the improvements up around Ten Mile, so you wouldn't be looking at a moonscape type situation. If the turn lanes and if the stoplight are more geared towards the commercial and, then, if we need to go back and discuss whether it would be more appropriate for this time for that part of Meridian to phase it, then, I would appreciate some guidance on that as well. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess since I have been pretty direct on what my opinion is, I'll continue along that line. My concern isn't just the stoplight. I think the stoplight is wonderful. I still have that concern and I know we had this with Valerie Heights. It's the sidewalks and even if you do the residential, those kids are going to be walking on something, there are no shoulders out there to walk on, and that is a busy road. That is my concern that traffic light and connectivity. How do you connect your subdivision -- your living area, your retail, whatever you're going to phase it to do, how are you going to connect it, so the kids or the people or whatever are going to move north? Ralphs: Okay. Okay. If we came up with a proposal for that, that would -- well, you would have to see it. We will certainly explore those concerns. Thank you. Were there any others? Corrie: I think we can get that done and -- Ralphs: Thank you. De Weerd: I think they are all ACHD issues. There you go, Bruce. Ralphs: I think you're absolutely right. Thank you. Corrie: All right. Thank you. So-- Bird: Mr. Mayor? Meridian City Council Meeting Augusl 12, 2003 Page 53 of 72 Corrie: Mr. Bird. Bird: Well, I was just going to go ahead and continue these Public Hearings until September 2nd. De Weerd: Mr. Bird -- can we just hear from Bruce real quick, Mr. Mayor? Corrie: Well -- come on. Is the testimony you are about to give the truth, so help you God? Mills: It is. Corrie: Name and address. Mills: Bruce Mills, Ada County Highway District. Garden City. Corrie: Thank you. Mills: A few questions you have. I think our process, first of all. When -- we have three different ways when an application comes in. One would be to recommend approval at staff level. Typically that involves not exceeding a certain projected traffic threshold, which I assume in this case -- and, I'm sorry, I don't have all the details on this one, but that it was under that threshold. Two other ways are when it exceeds that threshold it goes to our commissioners, either as a consent agenda item, meaning that applicant and staff are all in agreement with the requirement and there hasn't been any interest from adjoining property owners. The third is to put it on as a regular agenda item, in which case the public can testify and that is when there is significant interest from the public in the project or when it exceeds a level in size. The other piece of information I think you're looking for is could this be remanded back to ACHD and put on as a regular agenda item. The answer is, yes, it could. Probably the earliest we could do that would be two weeks from tomorrow, so it would be still just three weeks from now. I believe that could work. Or the other option, of course, would be just to have the applicant come back and talk with us. I don't know if I have answered what other questions, you might have for me. Corrie: September the 2nd, that gives you enough time as well. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I think also it keeps it on the radar screen. I mean that's probably what we want to do. We may continue it from September 2nd if there is still something happening with ACHD or something like that, but at least it's not going to get lost in the shuffle. De Weerd: So, the criteria is, the level of traffic generated or citizen interest so, you heard that, citizens. Meridian Cily Council Meeling Augusl 12, 2003 Page 54 of 72 Nary: Would you tell the last group of people here that we do listen to what people say when they come up. De Weerd: I don't think you need to worry. Mills: One last comment on that would be just to let them know, if they want, they can see me outside the door and I can give them a contact for ACHD. Also, any of our agenda items will be on our website before our meeting. Corrie: Good. Let the record show that we are getting a lot more cooperation from ACHD here in our Council meetings, too. Thank you. Appreciate that. Okay. Mr. Bird. Bird: Mr. Mayor, I move that we continue the Public Hearings AZ 03-009, CUP 03-020, and PP 03-010, to September 2, 2003. Nary: Second. Corrie: Okay. Motion has been made and seconded. Is there any further discussion? All those in favor of the motion say aye. Opposed no. All ayes. Item Numbers 11, 12, and 13 will be continued, hearing on September the 2nd. MOTION CARRIED: ALL AYES Corrie: The next one is Public Hearing on a request for Preliminary Plat of five building lots on 2.69 acres in an L-O zone for Lynnwood Plaza Subdivision by Centennial Development, LLC, east of North Ten Mile Road and West Cherry Lane. At this time, I will open the -- excuse me -- Public Hearing -- okay. Yes. Well, we'll take a short break and just be here back at 10:00 o'clock. (Recess.) Item 14. Public Hearing: PP 03-013 Request for Preliminary Plat of 5 building lots on 2.69 acres in an L-O zone for Lvnnwood Plaza Subdivision by Centennial Development, LLC - east of North Ten Mile Road on West Cherry Lane: Corrie: At this time, I will call the recess back and it is the Public Hearing on Number 14, Lynnwood Plaza Subdivision. Open the Public Hearing and have staff's comments fi rst. Powell: Mr. Mayor, Members of the Council, this is the request for a five lot subdivision. It is -- the property is zoned L-O. It shows up as residential on this map, but we have verified that the zoning is L-O and they are proposing light office uses. As you can see, it's surrounded by residential. The most recent -- this property was, actually, associated with this plat here. This is the most recent -- obviously, not built out yet. This is a Meridian City Council Meeting AuguS112,2003 Page 55 of 72 remnant parcel of this property here, so even had they not come in for further subdivision, they would have been required to subdivide the one lot. De Weerd: That's Devlin Place? Is that Devlin Place? Powell: Yes, it was. All these proposed lots do have frontage on Cherry Lane and you can see them here. This is one lot. This is a flag lot coming out here. You got another flag lot here. Flag lot here and, then, another lot there. They will share a common access and a have cross-access agreement. As you can see, this is the entry, pulling into parking aisles here, here, and central here and here and here. You have the five building pads located on their respective lots. At the Planning and Zoning Commission, no one testified either in favor or against the application. They made minor modifications to the conditions of approval regarding Sanitary Sewer and streetlights. There was -- unless additional testimony is raised, there was really no outstanding issues left at the Planning and Zoning Commission hearing. With that, I -- well, go up to the vicinity for a moment, just to point out a couple of the neighboring uses. Although it's surrounded by residential, there is -- this is the site for the new St. AI's project and I believe the Idaho Central Credit Union Bank is being constructed nearby as well. With that, I will end staffs testimony. Corrie: All right. Thank you. Any questions of -- Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Didn't we already approve this? I mean I know we have seen other things, but I thought we had -- Corrie: I thought we did, too. Nary: -- discussion on this and Mr. Larsen was here and I guess maybe he will clear that up, but I thought we already approved it. Powell: Mr. Larsen is just so busy these days that -- Corrie: Wasn't it office buildings and that -- that have doctors and -- across the street? Isn't that what we did? I'm tired, but I thought I -- all right. You're right. Is the testimony you are about to give to the Council the truth, so help you God? Larsen: Yes, it is. Corrie: Name and address, please. Larsen: Thank you, Cornell Larsen, 210 Murray Street in Garden City. You did see the application before. It was for modification of the Development Agreement to clean up a couple of the uses in that so, you have seen the application. I do have some more Meridian City Council Meeling Augusl 12, 2003 Page 56 of 72 handouts if you'd like to see the elevations and floor plans for the building, but, in general, we are in agreement with staff's comments. We did make a couple of adjustments, as Anna said, in the Planning and Zoning meeting, which was to -- I think there was a requirement in there for some 40 foot high street light poles. We wanted to lower those down to like 24 feet, so there was a couple little things, but, in general, we are in agreement with everything and don't have any concerns. De Weerd: I'd like to see them. Larsen: Great. Nary: Me, too. I live just down the street, but -- Larsen: I got one more. The second page is, I think, the floor plan, the last page are the elevations. Those are typical elevations that we would have and typical floor plans. We have modified the roofs on a couple of the buildings. Instead of having hips, it will have hips and gables, so there will be a little variety as we go through the buildings. In general, the look will be pretty consistent to what you see there. They are single level with some sloped roofs to kind of be as complimentary as we can to the residential. Nary: It looks very nice. Corrie: Very good. Larsen: Thank you. Corrie: Is there anyone else to issue testimony tonight? Okay. Council, pleasure to close the Public Hearing? Any information you would like to get before we do or -- De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we close the Public Hearing. McCandless: Second. Corrie: Motion has been made and seconded to close the Public Hearing on Lynnwood Plaza Subdivision. Any further comments? Hearing none, all those in favor say aye. Opposed no? All ayes. Motion carried. Public Hearing is closed on Lynnwood Plaza Subdivision. MOTION CARRIED: ALL AYES Corrie: And do you have any other comments? We can take the request for the Preliminary Plat. Meridian Cily Council Meeling Augusl 12, 2003 Page 57 of 72 Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we approve PP 03-013, request for Preliminary Plat of five building lots on 2.69 acres in an L-O zone for Lynnwood Plaza Subdivision by Centennial Development, LLC. East of North Ten Mile Road on West Cherry Lane, incorporate staff and applicant's comments, and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision and Order. Nary: Second. Corrie: Okay. Motion has been made and seconded to approve the request for Preliminary Plat on PP 03-013. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion to approve Preliminary Plat. MOTION CARRIED: ALL AYES Item 15. Public Hearing: AZ 03-012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustfck Road: Corrie: Item Number 15 is a Public Hearing, request for annexation and zoning of 24.004 acres from R-1 to R-2 zone for Carol Subdivision by the City of Meridian, west of Eagle -- North Eagle Road and south of East Ustick Road. I will open the Public Hearing and invite staff's comments first. Watson: Thank you, Mr. Mayor, Council Members. This is probably the only occasion where you will ever have Public Works present an annexation application. De Weerd: I hope so. Corrie: Anna is clapping. Watson: Yes. It's probably the most unusual one you will see in quite awhile. A little history on this, if you will humor me, just to make sure that I get everything out on the table. This annexation application includes 22 of the 49 approximately one-acre lots in Carol Subdivision. It's south of Ustick Road, west of Eagle Road. This is the area through which we ran the South, South Sewer Trunk and also water lines throughout their neighborhood. This project began quite a few years ago and I made initial contact with the residents out there, January of 2002, we had our neighborhood meeting in February of 2002. As a result of that meeting -- at that meeting and as a result of the following months, there were many questions posed to me regarding water and sewer Meridian City Council Meeting Augus112,2003 Page 58 of 72 connections, annexations, and everything in between. After all those months of discussions with the homeowners, I brought those issues to Council in August of last year. You directed me at that time to go back out to those residents with a survey, which we did. We brought those results back to you in September. There was a fairly decent response to that survey. I think we had over half of them respond, but -- and as I expected, there was quite a Variance in their responses and what they wanted to do. The direction I took away from Council after that meeting was that if people wanted to connect and they were contiguous, they needed to annex. If they wanted to connect to water and sewer services, but were not contiguous to existing city limits, they were free to do so, as long as they executed consent to annexation agreement. Third, if they wanted nothing to do with the city whatsoever, that was okay, too. After that meeting I proceeded to issue correspondence several times, describing the project, giving them heads up that it was coming. Also, talking about this direction that I understood that you had given me. Early this year there was one resident in particular who approached me about the possibility of doing a group annexation application, I thought that would probably be a benefit to everybody, so that we didn't have or 20 or 30 different annexation applications and, consequently, and Public Hearings. This is the outcome of those discussions. We have -- and I'm not sure that this map shows it real well. Are these supposed to be shaded? I don't remember by heart which ones they are, but it's really a patchwork. Here we are with 22 out of 49 lots electing to voluntarily participate in this annexation application, They all individually paid their fees in proportion amount of the annexation application fee. Specific staff comments on this application were __ and you have these in front of you, but one was that they would have 12 months from the time of official annexation to physically connect water and sewer. Two, any future redevelopment would be in accordance with the ordinances in effect at that time. Third, that property owners will be responsible for current assessment fees at time of connection, as well as reimbursement of water and sewer service line construction costs. There was some testimony by Mr. Thurston at the Planning and Zoning Commission meeting regarding ditch tiling. It was pointed out at that time that ditch tiling requirements are in the subdivision and development ordinance and that this doesn't necessarily apply to this annexation application. Nevertheless, he was concerned about that. Mr. Doug Miller is in the audience tonight, he's quite concerned about that, too. He lives in the southwestern most lot. There is a small irrigation ditch or lateral that runs -- courses along this southern boundary, I believe, of that -- of that lot. His property is fenced off from the surrounding annexed property, Packard Acres No. 1 is to the west and to the south. There we go. I should have followed Anna's normal course of doing this to point out what's adjacent. That's how they are being annexed, that's where they are contiguous is Packard Acres to the west, the south, on the north you have Champion Park has been annexed, so there are a couple lots that abut Ustick Road or are contiguous. Then, towards the eastern part of the subdivision there is River Valley -- or River Valley elementary, along with a commercial subdivision that was developed several years ago -- Stokesberry Subdivision. That's right. That's kind of the sum of this long arduous process. The one thing that I would like to point out is that these residents put up with a lot from us. I don't know if you ever drove through there -- well, you couldn't drive through there, because the roads were closed. This was really the only feasible route for this major trunk line without multiple lift stations and our contractor kind of tore through there, tore up the street from side to side, the full width, Meridian City Council Meeting August 12,2003 Page 59 of 72 had heavy equipment, five days a weeks, sometimes six, and I think it got pretty messy out there. They were very cooperative, even despite the dump trucks tipping over into a lawn every once in awhile and -- there were a couple flooding incidents on a Sunday afternoon and there was even a couple gentlemen out there that were extra inspectors for me. They would call in and tell me what was going on. All in all, it was a fairly successful project. That's about all I have. Corrie: Okay. Thank you, Brad. Any questions of Brad? Evidently, the contractor -- I mean the -- they need somebody to testify here, so would you like to testify. Is the testimony you are about to give the Council the truth, so help you God? Miller: Yes. Corrie: Okay. Name and address, please. Miller: My name is Douglas Miller, I live at 1035 Justin Place in the southwest corner of this proposed annexation scheme. The thing that I want to point out -- and, by the way, I apologize if I didn't get input into the Planning and Zoning process, because I was out of town on July 3rd, but I've tried to make my concerns known through my annexation application and Brad has been also very informative in keeping us well informed. By the way, I think the sewer and water construction was done very professionally. There was inconvenience, but it was handled about as good as I have ever seen. People were very courteous and made sure we had access one way or another and it was kind of exciting to see all that mess out there for a guy that likes heavy equipment. Anyway, there are two concerns that I have on my behalf and other residents. The first one is the tiling of the ditches and that is there is this open ditch, this open canal, that's a fairly sizeable canal that runs through there, which, of course, goes back to the original development where the tiling was not required at that time. There are two of us on the south end, only two of us that are affected. There is a Mr. Barnes that lives east of me and he has not expressed interest in annexing at this time, but I think both of us would be a major concern if in being annexed to the city we were, then, required at our own expense, rather than the whole development's expense, to tile that. This runs in the 30's and 40's of thousands of dollars to do something like that. As a condition of my annexation, I wrote in my application that we need to have relief from that city ordinance or that requirement in the public record that we are not required or will not be expected to tile that at our own expense to come in line with city ordinances. That was one concern. The other concern I have is in our covenants we have the privilege of having two large animals on the property and it's somewhat of a gentleman farmer's kind of subdivision, it's something we have all enjoyed very much. A lot of folks have cows and horses, like we do, and that would be a major change in lifestyle and also a huge expense if I had to landscape a full acre of pasture and it's -- as I pointed out in my comments on that, the cows we get every year manicure that, it looks nice. When the cows aren't there it looks awful and so -- and the same thing with some of our neighbors with horses and so we don't want to be forced into a violation and have to change all of that that we have established over a 20, 30 year period because of the annexation. I wanted to make those -- make it clear that those -- those zoning ordinances would be relieved on my behalf. I think other residents in the future -- some of the current Meridian City Council Meeting Augus112,2003 Page 60 of 72 residents, as well as some of the future applicants would be concerned about that, so I think needs to be made part of the public record. Apart from that we are anxious to join the city and I think eventually everyone will, by choice or by edict, likely be asked to join the city and so we are anxious to do that and as long as we can have these issues resolved. Is it clear what my issues are, then? De Weerd: Yes. Miller: Cows and water. Corrie: Many a person has been shot over both of them. All right. Thank you very much. Any questions, then? Okay. Powell: Welcome to the west; right? Cows and water. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I don't know if staff has had an opportunity to think about how to deal with this. I know there were several on Council who don't agree that every piece of water ditch needs to be tiled. We like open water ditches. I don't think that's an issue. I know there would be grandfather rights and that sort of thing with any livestock or animals, so -- but have you come up with conditions or do you have suggestions on how to word this in any annexation findings, that sort of thing? Watson: Council Member Bird, Mayor and Council Members, are you speaking on the livestock issue specifically or -- De Weerd: Well, I know my voice is rather low tonight, but I am Council member de Weerd, not Bird. Watson: Oh, did I -- it's later than usual. De Weerd: That's all right and I do have hair. Watson: I apologize. De Weerd: I'm sorry. It's late. I had to give you a hard time. We rarely hear you give these introductions, so -- Watson: And that's why. De Weerd: -- I didn't want to miss that opportunity. Corrie: I think it was suggestion on verbiage is what she was asking. Meridian City Council Meeting August 12, 2003 Page 61 of 72 Watson: I'll try again. On the tiling I guess it would simply -- based on what was discussed at Planning and Zoning Commission meeting, that tiling of ditches is not applicable as part of this annexation application and, therefore, no ditch tiling would be required on any of these properties. As for the livestock, I'll let Anna speak to that. De Weerd: Thank you. Powell: On the livestock, I think we can take example from our neighbors to the east there and I believe what happens in Boise is -- I'll start over again. They've had a long- standing policy of the owner has to document their existing livestock -- their livestock that they had at the time of annexation and, then, they are entitled to that livestock going forward, as long as that use is maintained. I think on the big annexation that they did a few years ago, they made a special point of getting the word out to people that they needed to come in and tell them what -- or to document their existing livestock and I think that that would be appropriate in this case, too. Mr. Miller has already documented his livestock for his property, but we should probably send out a letter with the notice of annexation that says if you want to continue having livestock on these properties you need to let us know what you have. Then, just leave it to them to get that documentation to us and we will put it in the file for future reference. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Yes. I think probably, too, from what I heard Mr. Miller say that their CC&R's maybe might be a guide. Obviously, we don't enforce those, but I mean it may be a guide as to what's allowed. I guess I just didn't want to get into some very big debate over somebody who is allowed to have two cows that happen to only have one at the time we send them a letter, but they normally have two. I mean if it's that -- if it's that Iowa threshold of what they are allowed to have on that property, I don't think it's a very big issue to have a big debate over. You know, I think what happened in Boise was the concern of increasing the use and having no definition or standard to which to bear that, because of the large, sweeping annexation that was done where you had places that had no restrictions whatsoever. Had cows and chickens and horses and everything else and some that had some restrictions of one horse or one cow, so they had to go through the whole ordinance of trying find equivalent -- three sheep equals -- three sheep equals one cow, one cow equals one horse -- I mean I don't think we want to do that. At least it sounds like they already have a guide, so if we could at least use that as some model. Powell: And perhaps Mr. Miller could provide us a -- or one of the Millers could provide us a copy of that, the CC&R's, because I think that would appropriate, because -- and, then, there is -- sometimes you get into the question of, well, they might not have had a cow this year, the year they happen to be annexed. They may want one in the future. That would be the other thing is just to say that any of these folks would be entitled to have what's allowed now by the CC&R's. That would be a little -- well, it would more equitable, I suppose, to everyone. Meridian City Council Meeting August 12, 2003 Page 62 of 72 Nary: It won't increase the -- I think that's always the -- not to increase what the use __ and at least with that CC&R as a model and a guide, they wouldn't be able to do that anyway. Miller: Maybe I could clarify what I remember about the CC&R's without looking them up, but they did specify specific types of animals, for example, cows and horses -- I think goats were disallowed and pigs were disallowed -- it was very specific. Also my wife pointed out, it wasn't allowed in the entire subdivision, only the folks down -- that live down in Justin Place were allowed to have those. That was also very clear in the CC&R's, so it may be a convenient way to just use that document as to what will continue to be allowed, rather than have to document what you did. Corrie: I heard a uh-uh over there. Yes, Mr. Nichols. Nichols: Mr. Mayor, Members of the Council, I think we could prepare a finding which says that to the extent that the existing covenants in Carol Subdivision allow for livestock animals, that that allowance would be recognized as a nonconforming use. Nary: That's great. Corrie: And the open ditches there, too. Nichols: Mr. Mayor, Members of the Council, I think leave the ditch open. If it ever became an issue to where there was some reason to actually have to tile the ditch, that might be the type of expense that would qualify for a local improvement district, whereby the entire subdivision could bear a proportionate amount of that expense. I mean if that should happen sometime in the future. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Would it be appropriate, Mr. Nichols, I guess to provide some assurance to those couple of property owners that there be a finding saying as a condition of this annexation, tiling of the ditch isn't required. That way it covers whatever might happen in the future, but at least it's clear from this action that it wasn't required. Nichols: Councilman Nary, I had already anticipated that that was probably going to be included in the motion. Nary: Great. Thank you. Corrie: Okay. Any other questions? All right. Hearing none, I will entertain a motion, if you so wish to close the Public Hearing. McCandless: Mr. Mayor, so moved. Meridian City Council Meeting August 12, 2003 Page 63 of 72 Corrie: Second? Nary: Second. Corrie: Okay. Motion has been made and seconded to close the Public Hearing. All those in favor say aye. Opposed no? Public Hearing is closed. MOTION CARRIED: ALL AYES. Corrie: Any other comments? Okay. I'll entertain a motion on the request for annexation and zoning of Carol Subdivision. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I move the approval of AZ 03-012, the request for annexation and zoning of 24.004 acres from an R-1 to R-2 zones for Carol Subdivision by the City of Meridian, west of North Eagle Road, south of East Ustick Road. To include all staff comments, with the specific findings for the properties adjacent to the open ditch, that as a condition of this annexation are not required to tile that existing ditch. That the property owners who have exiting rights of maintenance of livestock will continue to be allowed that nonconforming use without an increase and for counsel to prepare Findings of Facts and Conclusions of Law, Decision and Order. McCandless: Second. Corrie: Motion has been made and seconded. Any further discussion? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Just one comment. You know, this is an excellent addition to the city. This is a tremendous thing, this is not something we see where this many property owners, not developers, not people that are building something else or wanting to build something else, property owners that recognize what was going to both be in their best interest. The best interest of the community and I think it's a tremendous addition to the city and I appreciate all of them getting together, doing this as a group, doing this, again, for their benefit, as well as the city. I think this is a great thing. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. Meridian City Council Meeting August 12, 2003 Page 64 of 72 De Weerd: I guess just to add to that, you know, not only -- I know we inconvenienced the residents and I appreciate -- and I have heard comments on that process outside of today on the professionalism of the contractors that were there and so I do appreciate hearing that. I know our staff has worked many, many hours on this and I know they will continue to make sure that the residents -- this transition is as seamless as possible, but it has been a really good, good thing to happen for our city. I hope for those residents, too so, I appreciate, Brad, everything you and your department has done, because I know that the night's sleep I'm sure you have lost over some of this and do appreciate your dedication to making this work as well as it has. Corrie: Any other comments? Hearing none, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. All ayes. Carol Subdivision is approved. MOTION CARRIED: ALL AYES. Item 16. Continued Public Hearing from July 22,2003: Fire Department Plan Review and Inspection Fees: Corrie: Last item is -- thank you, Mr. Miller, Mrs. Miller. Thank you very much. Continued Public Hearing from July the 22nd, 2003, Fire Department Plan Review, and Inspection Fees. You guys -- I hope you don't have a late fire tonight. De Weerd: Way to go for lasting this out. Corrie: Okay. Kenny, you're on. Or Joe. I'm sorry. Silva: Mr. Mayor, Members of the Council, we are pleased to be bringing this fee structure to you for consideration, just a little bit of background on this. We have taken this and presented it to the Ada County Association of Realtors, Associated General Contractors, BCA, the Idaho Fire Protection Forum, which is basically a group of fire sprinkler contractors and fire alarm contractors. It's such a good idea that the city of Nampa picked up on some of the leg work we have done on it preliminary and have passed it and I will go over that briefly a couple pages back and Caldwell currently has a fee structure under consideration on their agenda for September 2nd. Apparently, we are onto something that other agencies are considering adopting what we are proposing. This has been in front of you before and there has really essentially, been no changes. Also, Kuna has also requested a copy of our preliminary work that's been done on this fee schedule for consideration. Essentially, we have provided some fee structure for planning and zone issues as outlined on the first page there and the fire code plan review fees, fire sprinkler plan review fees -- I'm might -- I'd like to take just a moment to dwell on that just for one second. Our role in terms of what we do for fire sprinklers has been expanded as compared to what we intended the scope of the work to be when we first set out on this fee structure project. We are currently doing rough-in inspections, what we had not been required to do and the state had been doing those Meridian City Council Meeting Augusl 12, 2003 Page 65 of 72 as part of their plan review fee at two dollars per head and they have reduced that level of service to only courtesy inspections when requested. We have to do the rough-in inspections and that was not part of our previous requirements. We were not having to do that. Also, because of some reassignments of staff personnel within the city, we are having to perform underground inspections. We are looking to work with Public Works to insure that when that underground trench is opened up that we allow for an inspection of -- a single inspector within the city staff and that we provide some type of internal reimbursement to Public Works in consideration for that, their role in that underground inspection of piping. Basically, everything else is self-explanatory and everything that you have seen previously on that front page. The only one change we had on there is the Preliminary Plat, we changed there and put an asterisk there. There was the possibility in discussing this with Planning and Zoning that there would be the potential that we would double dip on that $160 for the Preliminary Plat, plus a dollar per lot. Some projects do undergo the -- both the Preliminary Plat process and planned unit development process, so we didn't want to be in a situation of double dipping there. What we did is put an asterisk there and exempted planned unit developments or planned developments from Preliminary Plat fees and we feel that that's meeting somewhat the intent of the direction we have been given on that Basically, on that second page what we have done is taken and projected out based on our full year of activity for fiscal year '02. We have just basically reworked all these estimates based on our full year's of activity in '02 and came up with plan review fees and inspections of about approximately 105,00 dollars, with total revenue from Planning and Zoning issues of about 21,000 dollars, for a total of approximately 126,500. The third page back, we took a cross-section of different size projects. Obviously, we would not apply a plan review fee to a building like the police building. However, just so you would have an idea how it would affect the projects of different size and magnitude, complexity, that you would have a cross-section of the associated impact -- excuse me -- the associated fees for both fire sprinkler, fire alarm, and plan review fees. Next page back is basically taking a cross-section of subdivisions. This was BCA's primary concern, because they do a lot of home building. We took a cross-section of lots, different size projects, and tried to develop just some basic averages, so you would have some idea how it would affect small projects, as well as a little larger projects, That when you look down there on the lower right-hand corner that average cost per subdivision for the plan review process would be approximately 327 dollars, with an average cost per lot on the projects we have pulled out as examples if $9.13. Next page back is a comparison as we want to maintain a competitive edge with other adjacent agencies and we have mirrored In a lot of respects what Nampa finally had passed with their City Council and Caldwell has currently under consideration. As I mentioned earlier on September 2nd have got it on their agenda for a total revamp of their fee schedule and it will probably be close -- more closely resemble what our fee structure is proposed to be. The next page back is basically a recap of our Planning and Zoning statistics for '01, '02, and year-to-date '03, so you have an idea of what our levels of activity have been and the trend analysis for those associated years of activity. Then, the last page is basically just a recap of what -- if we decide to do this as an internal plan review process, what the potential costs are for having a fire captain, fire prevention do it, do the work, versus out-sourcing the work for review by an outside contractor at a rate of approximately 75 dollars per hour. We may be, quite frankly, in a position to be able to bargain and lower Meridian City Council Meeling Augusl 12, 2003 Page 66 of 72 that 75 dollars an hour rate, given the volume -- an increased volume of work and I'm very confident we can accomplish that, to what degree would be based on what contractual agreement we want to make with the outside contractor. With that being said, I will stand for any questions that we may have pertaining to this proposal for fees. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess one of the bottom line goals -- and you can see that in Mr. Gifford's response from the AGC, is to improve our -- the timeliness of our service and make sure that they are getting something for -- in turn, for the fees that they will be paying. I appreciate the comparison for out-sourcing versus where you had your own personnel. I think as Joe is seeing in his experience, he has so many other duties than just this specifically, it's easy to get pulled off of this into other directions, so out-sourcing, like we do in our Building Department, seems to make a lot of sense and so I think Joe and Kenny have put a lot of time and thought into this and it's been amazing to me how often it's been worked, reworked, and Joe has spent a great deal of time trying to make these numbers work. I guess the only question I have remaining for you, Joe, is I see the comment from the AGC -- did the BCA -- were their questions addressed with the examples that you pulled together? Silva: Yes, they were, but they were not able to be provided back to them, because as of probably about 3:00 o'clock this afternoon I was still tweaking this thing, so I was not able to provide this back to them. However, I talked to John Eaton, we had an at-length discussion to identify the specific concerns the BCA had previously had, and I believe that we have done that, and we have accomplished that. One thing I might add on that last page when we did the internal versus external comparison of what it cost to do the work internally. I might add at that point if you look at the police crime statistics, one the leading trends that we had was an increased level of arsons and that was one of the significant things. I think if you were to speak to Chief Musser or Chief -- formerly Chief Worley, that one of the trends that they had was an increase in the number of arsons they were requested to respond to, to assist to investigate. One of the benefits of doing it as an internal plan to have a captain -- fire prevention would be it would provide coverage for the 24-7 requirement of providing timely investigations when the opportunity is there, we have the scene secured and we have to gather evidence and just go through a normal crime scene analysis. Those windows of opportunity only present themselves while we still control the scene after extinguishment and control of the fire has been complete. We are not going to improve that level at all. That will remain, you know, somewhat spotty based on my absence from -- you know, from duty. We provide coverage to probably 80 percent I would guess -- currently 80 percent of the time, but I'm one person and we have tried to bring along some people internally. We had fire just in my absence in the last couple of days that the people that we brought along were very uncomfortable in their role when they had an arson fire. You -- it's not an overnight -- it's not an overnight learning curve there, it takes some time to develop those crime scene investigation -- excuse me -- fire investigation skills to compliment the police investigations that have to -- you know, there is two things that have to Meridian Cily Council Meeling Augusl 12, 2003 Page 67 of 72 happen. There is the police side to deal with interview and the interrogation of potential witnesses or suspects and, then, the fire side that deals with the actual cause and origin investigation that has to be done after that fire has been secured. We are still going to have that problem and we've had an increased -- we've had -- we will soon have a retiree from the state fire marshal's office, who has been a lead investigator and assisted us tremendously. That person is no longer available and the expertise at that level at the state fire marshal's office has been reduced quite a little bit and so we are not going to have that, so I don't want to mislead you in what the capacity of outsourcing this is. We will great plan review, but we will still be lacking in our fire investigation 24-7 coverage. Corrie: Any other questions? All right. I don't see anybody out there wanting to comment, so I will have any other-- Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Mayor, Members of the Council, one of the items of discussion needs to be when the fees would be effective. The building community wants them sufficiently in advance to where they don't get caught between a bid and fees that they didn't know were coming. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Thank you for bringing that up, Mr. Nichols. I didn't see that comment. I mean I guess I'm not sure what's an adequate ramp up time for that. I don't know whether it's January 1 -- is that too far away? Is October 1 -- was a fiscal year too soon? I don't know. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Most of the bids that they put out is for 30 days anymore, so I would think October 1 st, the start of the new fiscal year would be an ideal time. If they have got -- if they bid out over 60 -- or 60 or 90 days, I think if they come to Deputy Chief Silva or Chief Bowers or Mr. Johnson, I'm sure they could arrange something to have it overrun that time if they had a bid on the old fee structure. Most of the bids are lasting about 30 days anymore. Silva: On some of the work that would be correct. Some of the work -- I think to be safe, I think if we went back 30 days from that, November 1. Then, any work that __ some of these projects, the school projects, are longer range bid process, but like on the work like fire sprinkler stuff, that really is pretty good, you know, they are dealing Meridian City Council Meeling August 12, 2003 Page 68 of 72 with -- in particular fire alarm work, 30 to 60 days, like Councilman Bird -- that would be, in fact, a good window. We were working with the Idaho Fire Protection Forum to kind of work through those issues and one thing we have discussed is identifying all jobs that are out there and have a drop dead date that would identify jobs that they have got bids out on, those would be exempt from fees. This was one proposal on how to deal with this. They would just provide us a formal acknowledgement what jobs they have got in the hopper that are coming down the pipe. Then, we would just simply deal with a drop dead date of, you know, October 1, if that is Council's preference, or November 1, to give an additional 30 days of notice, because we would have to go, I suspect, with the three reading process to formalize this. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Just one more question before Chief -- is there a difference or a distinction between the review -- the plan review portion of the fee versus that inspection? Is that why you're talking about the difference in the time is because some of the longer projects -- I guess that was what I sort of gleaned out of this letter is that the review stuff we are going to kind of know by October 1. That -- I don't know whether or not the longer window for the inspection parts of the fee is really -- maybe how to distinguish that. I don't know whether, again, November 1, January 1, you know, that we could -- we could certainly make it that all the review fees would be imposed beginning October 1 st and all the inspection fees. Basically, all fees after that would be imposed as of January 1 st and, then, that gives plenty of time to cover all of those costs and maybe that's too much, I don't know. Again, I was trying to figure something that seemed rational as to when we started those and, then, we wouldn't have to guess at those dates at some point in the future, but -- Silva: Councilman Nary, Members of the Council, to respond to that, usually there is a little longer lead-time on the general contract, the overall contract for a given project. The independent -- the individual components, like the fire sprinkler and the fire alarm, are smaller -- a shorter window -- they need a shorter -- they are not as far out on the window, but the plan review fees are probably the ones that are little longer term, needing a little longer window, if anything. It would be almost the reverse of what you're proposing, from my perspective. Bowers: Mayor Corrie and City Council Members, to be fair, my secretary today had a call on this subject and she was under the impression that there would be maybe one more hearing on this. She had told the person that had called in on it that there would probably be one more hearing, so I'm not sure if that puts any light on anything or -- but she didn't know who it was, so -- and she didn't know if they were talking about this or our International Fire Code. She didn't know which one they were saying, so-- De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. Meridian City Council Meeting Augusl 12, 2003 Page 69 of 72 De Weerd: Now, I don't see why there would be any problem, then, in continuing this until next week when we visit the International Fire Code when thafs on our agenda and just do them both at the same time. You know, if a member of the public was told that there would be another hearing on it, it concerns me that maybe they needed to testify or submit a comment or -- I don't know what. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I mean don't we need a resolution and order anyway? I mean we are going to have to have it again anyway. I mean this was just to make sure we were okay with how we got to this methodology and the amounts, but I think we still would have to have an ordinance or resolution to actually impose them, so we would have another hearing. I guess the only thing I don't want to do is -- like we do sometimes, is continue it and continue it and, then, we can't remember why we keep continuing it. I think we would have to have another hearing on the fees itself, just the imposition of them. I don't recall if it's by ordinance or resolution. I think Mr. Nichols does. Nichols: Mr. Mayor, Members of the Council, I think what we have done lately is to approve fees by resolution, so the ordinance book doesn't have to change and the codification doesn't have to change. I wouldn't -- I doubt I would be able to have the resolution available -- unless I have already got it drafted, I wouldn't have it ready by next week, so -- although I can understand having them both together. I think it's just appropriate to say bring forward the resolution for the fees and if someone says I didn't -- you know, I was misled and believed that there would be another opportunity to comment. Then, at that time Council can entertain the comments from that person that felt they were mislead, because it's probably not likely that anybody will come forward. Nary: Mr. Mayor, I had one more question for Mr. Nichols. I didn't look in the city code. Is there some necessity to have some enabling ordinance that imposes -- the ability to impose fees and then the fees referenced by resolution, or is that not necessary? Nichols: Councllman Nary, Members of the Council, I believe that there is already a provision under the existing Uniform Fire Code for imposition of fees. I will double- check that and certainly, that's my belief that under the International Fire Code we are allowed to set fees for the work that's done. If we discover that we don't have the enabling legislation, then, we will need to have that in place before the resolution is adopted. Nary: Especially since Mr. Bird doesn't want to pass the International Fire Code. Bird: Mr. Bird will probably be a negative vote, so -- Corrie: Maybe the one that will pass. Meridian City Council Meeting August 12, 2003 Page 70 of 72 De Weerd: Well, Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess with all of that said, I will just go ahead and make a motion to approve the Fire Department Plan Review and Inspection Fees and ask the attorney to draw this into resolution form, to state the implementation date as October 1 r 2003, unless they have -- Nary: A hardship? De Weerd: A hardship. A hardship? Then you have to prove your hardship unless they have documentation that the bid went out before the implementation of these new fees. Bird: Don't we have to close the Public Hearing first? Nary: Is that part of your motion? De Weerd: And I guess that was part of my motion. Corrie: To close the Public Hearing as well? De Weerd: I would first move to close the Public Hearing. Nary: Second. Corrie: All in favor of closing the Public Hearing say aye. MOTION CARRIED: ALL AYES McCandless: Now, do you want to repeat that motion? Bird: Yes. Corrie: Well, I think we have got a stenographer back there that will do it for us if we need to. Bird: I'll second that. Corrie: Okay. Motion has been made and seconded to approve the fees and whatever else you said. Okay. Mr. Berg, give us a roll call vote. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: Okay. All ayes. Motion approved. Meridian City Council Meeting Augusl 12, 2003 Page 71 of 72 MOTION CARRIED: ALL AYES Corrie: The last thing is just informational. Everybody wants to go to the fair VIP legend? Bird: Sounds like a winner. Corrie: The 20th? Okay. I'll put that in your boxes as a reminder. I just got a -- Nary: Will you contact them, Mr. Mayor? Corrie: Yes. I'll contact them. Nary: Okay. Great. Corrie: And I got a thing from the CGA, I'll put it in your box for you to review and let me know what you'd like. It's pretty good. With that being said -- Powell: Mr. Mayor, did you have a chance to ask the Council what they'd like to do regarding prioritizing? Corrie: Oh, yes. Go ahead. I'm sorry. Powell: I just -- I had sent a letter to the Mayor asking for some guidance on how to select priorities for all those projects. Not having been with the city very long, I do need some assistance in doing them and I wanted to know if you had just input on how to gain that priority from you all, if anyone had any ideas. Corrie: I didn't get them back yet, but -- Nary: Did you give us one? Corrie: I gave you one, but I will give you another one tomorrow. Bird: I don't remember seeing one, but -- De Weerd: I forgot. Corrie: I'll give everybody another one tomorrow. Powell: Okay. If you want to contact me individually with any ideas -- Nary: Mr. Mayor, if you want, we could certainly prepare some for next week for the pre-Council agenda, if you want to put that on there for a ten minute discussion or something like that, we could do that. Meridian City Council Meeting August 12,2003 Page 72 of 72 Corrie: I will give them all the things tomorrow and then we can put it on a pre-Council discussion, 10 minutes, or so. Powell: Thank you. Corrie: Thank you, Anna. Okay. With that -- McCandless: Mr. Mayor, I move we adjourn. Nary: Second. Corrie: Motion made and seconded to adjourn. All in favor say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 10:56 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: R f3 19b I ()3 DATE August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 26, 2003 ITEM NO. 3- B REQUEST Approve minutes of August 12, 2003 Pre-Council Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~r' Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property ot the City 01 Meridian. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, August 12, 2003 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie 2. Adoption of the Agenda: 3. Continued from July 1, 2003 Pre-Council Meeting: Discussion of 2000 Edition of the International Fire Code with Joe Silva: (5 minutes*) Place on City Council Agenda 4. Presentation I Discussion of Design for Centennial Park by Doug Strong: (20 minutes*) Selected Option A for Design * Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Agenda - August 12, 2003 Page 1 of I All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please conlactthe City Clerk's Oflice at 888-4433 alleast 48 hours prior 10 the public meeting. Meridian City Pre-Council Meetinq Auqust12,2003 The Pre-Council Meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday, August 12,2003, by Mayor Robert D. Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd, Keith Bird, Bill Nary, and Cherie McCandless. Others Present: Bill Nichols, Kenny Bowers, Joe Silva, Anna Powell, Brad Hawkins-Clark, Doug Strong, Diane Stewart, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: I will open the Pre-Council Meeting Agenda on Tuesday, August 12, 2003 at 6:30 P.M. in the City Council Chambers. We would like to have roll call attendance please Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: Adoption of the Agenda. Council what's your pleasure? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we adopt the agenda as published. De Weerd: Second. Corrie: Motion made and second to adopt the agenda as published. Any further discussion. All those in favor say aye. Opposed no. All ayes motion carried. MOTION CARRIED: ALL AYES Item 3. Continued from July 1, 2003 Pre-Council Meeting: Discussion of 2000 Edition of the International Fire Code with Joe Silva: Corrie: Item Number 3 is continued from July 1, 2003 Pre-Council Meeting discussion of the 2000 Edition of the International Fire Code with Joe Silva. Joe you're on. Silva: Thank you Mr. Mayors Members of the Council. This evening I'm pleased to bring to you for consideration adoption of the International Fire Code. Just Meridian City Pre-Councillvleeting August 12, 2003 Page 2 of 13 some background, we were required as of July 1st to adopt it. We were requested to adopt it by State Statute, It was the intent of the State Fire Marshal when he adopted it that it would become the minimum standard for the entire state. It eliminates some conflicting provisions of the Building Codes and some other codes that the State had adopted so that was the legislative intent when it was adopted by the state. With that being said, just kind of a quick thumbnail sketch of what's being done locally. The City of Nampa, Caldwell, and all of the local fire districts have already adopted it. Boise City has had it go through two readings and it was requested to be pulled by the Fire Department as a result of a small provision in the daycare inspection process. We're just requesting - we want to stand for questions with any questions you may have about the adoption or any amendments that we've included in our adoption document. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Seeing how I was the one that was the most against it. I believe the Legislature put this forward for small districts that didn't have Fire Codes. Joe I want you to tell me what advantage this helps our builders, our owners, is it going to save in insurance money. What is the advantage to adopting the International 2000 Fire Code? Silva: There are several. Probably yes in all accounts. Number 1 we will receive additional points from the Insurance Rating Bureau for having adopted the most recent issue of the Fire Code. Two it was the intent of - we did make contact with Michael Gifford out of the Associate General Contractor's and I shared with you just an email that was sent to me. It's got two things on the International Fire - their position on the International Fire Code and there's another issue that we'll refer to later in our agenda. Basically, their position was they had no specific objection to us adopting the International Fire Code. One of the advantages, one of the specific advantages to the development community is that when we're approached by national organizations national companies who want to build here who have in house architects they are typically more familiar with the International Fire Code because it's been a uniformly developed code. There's been in the past three model codes enforced in the United States and we've been finally able to narrow that down to one Fire Code and Building Code. It allows to development in the design community particularly to be familiar with our design requirements as a result of adopting the International Fire Code. A company based in Florida who has got in house design professionals can have immediate access to knowledge of how the Fire Code, the Building Code or the nuances within it. Bird: Joe that is my exact argument is why does Meridian, Idaho have the same Fire Code as New York City who has - [ don't think you'll ever see 40 or 50 story building in Meridian, Idaho. It's all together a different deal. I'm not for this International stuff you have to - you look at your area and go from there. As far Meridian City Pre-CouncillVleeling August 12,2003 Page 3 of 13 as AGC, which I was a member of, for 42 years they don't they take - very rarely will they take a stance on anything. That's what they're - they're not for that. They're doing the deals there. I don't know how the rest of the Council Members feel but I don't like getting threatened by the State of Idaho which I understand and I can't find any place that says what the penalty is if we don't adopt it. I think the old Fire Code that we were working under I don't see where this one is any different other than like you said we probably upgraded to some of the things that the big cities that we will never use nor hope we don't use. I have a real problem with them telling me that I have to adopt an International Code for my area. I think each area is different. If you look at an architects and I've dealt with hundreds of them over the years this area is unique because we have such a range degree range. We can be 110 and we can also be 20 below in one year. These architects that come out of California and Florida and all of that they don't know what a 20 degree difference is. I have a real problem with it but let the other Council people see what they want to do. I don't like being threatened and I don't see where it's necessary to do it. Silva: Councilman Bird basically it provides us t he ability to reference certain issues that a specific project may have to deal with out of chapters that uniformly identified throughout the United States. That's the advantage to the design professionals. Quite frankly, when a company like Wal-Mart comes to town I've sat in those development meetings where they will - it's about an hour to an hour and a half meeting where they're just asking us specific questions and nuances about the things that are unique about our local adoption of our Building Code and F ire Code. We just want to be prepared to be able to deal with national companies that come to town with projects that are unique. Basically, that's it. Bird: And Joe you're 100 percent right. I've sat in on a lot of pre-construction meetings with national chains and stuff. They do want to know but they also - I would hate - I don't think every city has adopted this International Fire Code. I would be real shocked that they were. The only reason it came up in Idaho is strictly to get the Legislature saw some of t he small districts that had no Fire Code at all which you guys are well aware of and this is the way they had of getting them to adopt a Fire Code. I think every district should have a Fire Code but I think we've got a sufficient Fire Code for the area of Meridian, Idaho. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Is there something in it specifically Keith that you don't like? Bird: No I just don't like being threatened as I said and I don't think it's necessary to have it. I don't see where it's any better than the one we're working under other than the fact that it's added up some things. As far as the fees and stuff go, we can adopt that. We can adopt that under the existing code. Fees have nothing to do with an International Fire Code as far as I'm concerned. Meridian City Pre-CouncillVleeting Augus112,2003 Page 4 of 13 De Weerd: Mr. Mayor I had received a phone message from John Eaton with BCA. He had mentioned and I didn't really pay attention to the message because I was doing something so I meant to listen to it later. It's probably not a good thing to admit. Nary: Is this recording? De Weerd: But in essence, he did say that he was not opposed to it. He did not want to make an official stance because the development council had not made any official motion on it or had any official discussion. The Building Contractor's nationally helped sponsor and write this code. The also did not have any problem with it being passed by the State of Idaho. One thing he did say is that what they would appreciate is the uniformity among all the municipalities. Instead of having to go into one municipality and find out okay what's different from your code from the next code. They just like the standard adoption of the same code in the different cities. I think where it would apply to New York City it certainly wouldn't apply to Meridian because we don't have a lot of things that that code addresses for New York City. ] see the benefits and I don't know if it would ever come back to bite us that if we didn't adopt this code it would make us less eligible for grants or anything else. I don't see any specific reasons and nothing has been pointed out to me that would say this is what's different in the code, I don't like it and I don't think Meridian needs it. I don't see why we shouldn't adopt it like the other cities have. Silva: Mr. Mayor Members of the Council basically w hat we're looking at is a realignment of Chapter for all intensive purposes. Our suggested adoption document really on reflects what we've already adopted what was already in the state adoption and has been in a series of adoptions. There really are no changes to any great degree. It's just a chapter (inaudible) basically, it's the biggest thing that we've had in a comparison from one code to the other realignment of chapter numbers. Corrie: Joe what cities in the Treasure Valley here have adopted this code? Silva: Caldwell, Nampa, Boise had to go through two readings and then it was pooled at the request of the Fire Department because of some small concerns over daycare inspections. That was the only reason it was called. It had already gone through two readings at that point so we would be the only agency in the valley here that would not have adopted the international. Bird: Has Eagle and Kuna adopted it? Silva: They have adopted it by virtue of the fact that the State Fire Marshall adopted it for them. They are a fire district so we would be the only agency that had not adopted it. Meridian City Pre-Council Jvleeting August 12, 2003 Page 5 of 13 Bird: None of the cities in Ada County have adopted it though? Silva: Yes sir. Boise City has not. It went through two readings and then it was pulled 0 n the third reading just tow ark 0 ut some small details 0 f t he d aycare inspection process. Corrie: Any other comments? Other discussion? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I would suggest that it be put on a Regular Council Agenda for action by Council. Corrie: Okay Mr. Nichols I think you have the ordinance already don't you? Nichols: Mr. Mayor and Members of the Council we've got the ordinance. r thought we had done a summary but perhaps we haven't so this gives us a chance to do the summary before next week and get that out. De Weerd: Thanks Joe. Corrie: Any objections. Bird: Do you need a second? No, I have no objections. Corrie: No they can just put it on the agenda if there are no objections by the Council. Item 4. Presentation I Discussion of Design for Centennial Park by Doug Strong: Corrie: Strong. Presentation / Discussion for Design for Centennial Park by Doug Strong: Mr. Mayor Members of the Council I appreciate the opportunity to come and talk toy au a bout some design proposals - two design proposals that we have for Centennial Park. The reason I feel this is necessary is that early on in the process we in discussing what would need to be done to this area there was early discussion about the property being purchased for a parking lot in the downtown area. As we've looked at the area and its proximity to the Boy's and Girl's Club and potential uses of the area, we've tried to come up with designs that would enhance parking in the downtown area and also make a nice small pocket park useable by the Boy's and Girl's Club. There are a couple of considerations that I would like Council to take in tonight so that can give us some guidance for further design so we can complete the park. I also want to Meridian City Pre-CouncillVleeting August 12,2003 Page 6 of 13 mention that since we first started talking about this project we have two local developers that are interested in essentially paying for the development for this park. It would be a really good thing to happen. Our first proposal I guess the reason I put this up first is this is what I would suggest would be the most desirable way tad evelop the park. P lease understand it this c ames from the standpoint of being a Park and Recreation Professional where my purpose in life is to preserve green space. What you see on this design is essentially angle parking around what we'll car Centennial Park. Along Idaho Street, we'll add angle parking. We'll put in sidewalk and curbing consistent to what's going on down the street in front of the Boy's and Girl's Club on to the east. On 3rd Street, we would do a cut in into the park to also provide angle parking along 3rd Street. I hope - can everybody see that. Do I have to talk to this microphone? Bird: Yes you have to. Strong: Okay weill can't come up there. De Weerd: You can take the microphone Doug. Bird: It comes out. Strong: Good this will make it easier to point to things. This might make a little more sense. No matter where I go, I'm going to be in someone's way. This area right here is the Boy's and Girl's Club building or the old police station. This area is an area in between the Boy's and Girl's Club and the building next door. The reason you see green there we're proposing this as a passive use area that would be tables, grass, and just kind of a passive use area. Originally we were talking about making this area a basketball area but decided being on the site that it's very tight, it's very hot on hot days and it would also make a lot of racket for the people next door the balls banging against the walls and things like that. In this design, we've moved the basketball area out into the park. This is that large tree that's in the park that shades much of this parking lot and this end of the park. If we put the basketball area out into the park like this, there's also room for a volleyball area here that would have standards placed in the ground that you could - places for standards to be placed in the ground so you can take the standards out. When they're not there, it's an essentially grassy open space. The sidewalk would continue along in here with the curb cut in and then this would preserve - this area here would preserve another tree that we want to save in the park. Then I believe we're going to save one or two trees along the alley way here. Around the tree as you can see in this area this is outside the drip line of that large tree so we can protect the root system and not lose the tree. We'll have pads there for the round cement tables and benches that we've had stored in the old fjre station until recently that need to go somewhere. This seemed like a good place for them. What t his does it gives us 13 additional parking spaces along Pine Street. There are 14 across the street in front of the church and then six more parking spaces along 3rd Street. That's Plan A. Meridian City Pre-Council Meeting August 12,2003 Page 7 of 13 Corrie: Let me ask a question Doug. That 13 parking stalls there on the north side and the church has it on the north side is there going to be enough room for cars to go by there? Strong: There will be. Corrie: There will be to go - okay. Strong: These stalls are already there right in front of the old police station. Corrie: They'll take those out though - Strong: They'll stay. What we do is just continue angle parking right on down the street with new sidewalk and curbing. Corrie: I thought you were going to have a drop off place there no parking. Strong: What we're proposing is that two stalls right here in front of the Boy's and Girl's Club would be identified as drop off stalls only since there is a lot of people coming and going dropping off children at the Boy's and Girl's Club. Corrie: Oh okay so two of them would be. Strong: Yes we wouldn't - there was some discussion whether there was room to make a pull through but there's not because of this driveway right here. There are 24 spaces 23 spaces in the existing parking lots in addition to the 13 that would be added here and the six here. It provides quite a lot of parking around that. In the times, that we've been there this parking lot in between the buildings has never been even half full. Another thing that we're proposing in this is vacating these parking spaces on this side of the parking lot and this side of the parking lot to make a crosswalk for kids to cross from the building to the park area from the Boy's and Girl's Club. Just a designated yellow marked or lined crosswalk area. In this area in between the buildings here would also be further developed. This is where there's a loading dock and kind of covered area that there are some tables here now. This area has a light pull in here and I think there's an old tether ball and some things that we would improve that area for additional like four square play areas and things like that for four square if you're familiar with that kids' game. Corrie: Thank you. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Doug why do you need so many parking places there? Meridian City Pre-Council Meeting August 12,2003 Page 8 of 13 Strong: Well the original intent of this property was for downtown parking to encourage downtown parking. McCandless: Oh I see. I got you I just thought it was parking for the Boy's and Girl's Club. Strong: No it's for downtown parking. You'll see the next proposal is more parking still, which takes away green space. This area here now is about .44 acres of open play area that we'll see with this design. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Doug I think it's on your second one as well so if you want to talk about it now but you have that memorial wall there. I don't know what that is. Strong: T hat's a proposal by t he two people the two developers that want to build a park. It's just a proposal right now. They feel that there's nothing in Meridian that recognizes Meridian residents who have lost their lives in any of the wars since I think either World War II 0 r Korea some - they want tog 0 back some space in time. They haven't decided that yet. The names on the memorial wall would be just those individuals from Meridian who have lost their lives not all veteran from Meridian but a memorial for those veterans. That's the proposal. This area of that park would be a nice area for that. It's right in the corner and it's adjacent to the street parking and this parking lot. It's an area that would have not much other use. When we first started looking at this area and we first went out there for the small group that met, there we were talking about a parking lot like this in the park. We didn't know the dimensions of the park at that time or how much of the park it would take away but now we have good survey information and a designed to skill. The impact would be is that we've reduced the green space from .44 acres to .31 acres of green space, which leaves just barely enough room for a volleyball court in here. There would be no room for a basketball play area in the park. De Weerd: We can't tell what design you would prefer. Strong: You can't tell what? De Weerd: Can't tell what design you prefer. Nary: That looks like a parking lot that has a park in the middle of it. I like the park that looks like it has a parking lot next to it. Strong: You're confused about my preference? De Weerd: No, I don't think so. Meridian City Pre-Council Meeting August 12,2003 Page 9 of 13 Nary: She heard all the (inaudible). Strong: Okay good. I knew that you were yanking my chain there. This is what we're looking for so that you don't think that we abandoned your original intent of this area. I want to propose to you these two options. For the area right now and the way that it's typically used in the downtown area there's - when you go there at different times of the day there doesn't seem to be much parking in this area at all. I imagine that's different on Sunday's during church time and probably the only time of the week that that area's really impacted for parking. I don't have any other information than my observation of there area so I don't know if there's anything else. What this plan does, just to make a long story short is add 10 more spaces than the other plan. You gain 10 more spaces. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I like your first plan Doug. Just to comment about that area between the two buildings. I know t his year it was a little b it too I ate but we a Iso had talked about utilizing that area for a master gardener's type of project with the Boy's and Girl's in the club. Maybe we could do a stone path through that so that people could cut from one end to the other but leave that end maybe raised beds or something that they can have summer projects to grow things. I know they did that this year down at the Garden City Club and it has truly been a hit to many of these kids who have never grown a thing to see what a little TLC to a plant does and what it produces. You might consider that as well. I agree with you, right now until we have some more renewal in downtown, these parking spots won't be overly used. Even at that point, we consider designating just some staff parking for the Boy's and Girl's Club and just leave it public parking on the other areas. I think you've come up with a great plan and it looks wonderful. Corrie: Doug I had a question. On the second one, you're taking out the basketball part. If you went with that one could you put your basketball part in that parking lot up front up here and not park back in there. Every time I go in there there's kids galore in there and it's not going to be good to have cars backing out with all those kids because they don't pay any attention. If you did this, could you use that second half of the parking lot behind the building as a basketball court or something in that nature? If you went with that or are you going to go with first 0 ne originally too. When you have cars back in there I found out that the kids when you try to back out they don't pay attention to you and somebody could get hurt in a car and kids. That many kids and there's going to be more and more all the time. If you could just limit that front part as parking and they couldn't park back there and the kids could play basketball or games or whatever they wanted and still use your first choice as parking. Meridian City Pre-Councillvleeting August 12, 2003 Page 10 of 13 Strong: Mr. Mayor actually to respond to a couple of your comments. This area right in here has been discussed as being like a raised garden area kind of passive activity area for flower beds and other activities like that that would encourage some horticulture activity. The two developers that are interested in this project liked that idea very much and would help develop that. This area here that you're talking about I just counted the spaces there are 10 spaces there. If we vacated this, what we would be doing is giving up the 10 spaces that we gained by putting the parking lot in the park. It's kind of a toss of the coin with that. This area has been discussed because it (inaudible) often many cars park back in here. As an area where we would mark out like four square play areas and that kind of thing. You could actually during the day if there's not much activity cone off right across here to discourage anybody from parking back there until the parking is needed. This back lot area is not often used like you've just described. That could be a management decision by the people at the Boy's and Girl's Club depending on what's going on. If you needed the parking then it would be available. ] could go either way but like I say, it would be kind of a toss of the coin. The first plan what it does is preserve more open space or green space. It doesn't every prevent someone in the future if an additional part downtown parking is needed and this was the site for that for the whole lot to be made a parking lot as things change in that area. We feel that this proposal is the best, most logical proposal for now. Bird: I have to agree with you. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Yes I guess the only part of it that is of any concern to me Doug is that rear parking. It just appears to me that whether - it appears right now that the 13 stalls t hat are going to be built they could be built a long the north s ide of the street and the six stalls. I don't know whether or not there's any other configuration that would work or whether if you made that a little bit larger. I just th ink it doesn't make sense to have half 0 f that parking lot even available for parking. You want kids to cross in it. They're already using it now like that anyway and having a p lay a rea. I t doesn't make sense tome like the Mayor suggested to having cars even have the ability to park in that space. Trying to trade 0 ff some 0 f that - I mean whether there's parking on the opposite side, something seems better, or at least in the future, you know there's obviously some capability in the future. Even with a basketball, court there that if we wanted to expand the parking at some point in the future there is still some space over here if that's necessary. I guess I don't see that - I think this still enhances what's there but I guess I just look at that back part. I just would be real concerned. The only other thing I would think is having this - I like the garden idea of this'- about the middle and having a walking path or whatever in there. I just think you're going to need something to discourage foot traffic you know Saturday night foot traffic through that area. You don't want to necessarily Meridian City Pre.Council Meeting August12,2003 Page 11 of 13 encourage people through that at night in the like so you might need some type of street barrier from the street through there. Strong: There has been discussion of a requirement for fencing along the street. I think we would have to put up some kind of fencing there. I'm not sure what the requirements - just for that reason. I understand it can't be chain link fencing it has to be something that meets current City Code. I'm not sure what that is but there would have to be some barrier put up. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Doug I think you need on that one particular item there I think you need to talk to the Police Department. I think they want a chain link no, if ands or buts they want to be able to see through as they drive by. Nary: Yes, they won't want a hiding place- Bird: You don't want a hiding place in there and this might be one exception to the ordinance. We have to because of safety reasons. De Weerd: You could put a see through picket. Bird: They want a chain link and I think Mark down there got us a price on the chain link. Strong: Chain link would make the most sense for visibility. Rod iron might work too it would be more expensive. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Yes and you may want to have just some sort of - if you decide not to use that whole parking lot 0 r take half 0 fit I would really encourage something to keep a lot of traffic away from where the kids are going to cross. Maybe if the Fire Department needs bollards or something so they can make sure they can get the fire truck the entire way in that lot if they need to. They can have bollards or something to keep half of the -- or a third of a lot free from cars. You would still have a safe way to cross over to the park. Corrie: They could work that out at the club yes. Strong: Mr. Mayor Members of the Council I guess what we want tonight is your feelings of which direction you would like to see this go. Meridian City Pre.CouncillVleeting August 12, 2003 Page 12 of 13 Corrie: Personally I liked the Number 1 there. Nary: The one you like. De Weerd: Yes, the one you like. Corrie: It makes it easier that way. Strong: I do like opinions thank you. Corrie: As long as you have enough space for cars to go there on Idaho. Nary: Right. Corrie: And I'm sure the church and that will like it on Sunday's because they fill up the parking lot and up in front and everything else. They couldn't park out there in front supposedly. Strong: Do they park there now on Sunday's? Corrie: I don't know I haven't been there. De Weerd: You haven't been there lately. Corrie: I haven't been in town. Strong: I think people do park there it's just not marked. Corrie: I think they do yes. I'm sure they do. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I think the Mayor raised a good point on the back half of that parking lot. Y ou might figure that into your design a nd look at it for future expansion when parking is needed. Just to have that as an asphalt play area that you can do the four square type of things on. If I could make a request, could I take that to the Ada County Board Meeting tomorrow and show them? Strong: I need it tomorrow evening so if we can - De Weerd: Mine's at noon so just so I can share that with the board. Strong: Thank you for your time. Corrie: That would be nice for them to see that though. Meridian City Pre-CouncH lVIeeting August12,2003 Page13of13 Strong: You want just Plan A. De Weerd: Just Plan 1, A or whatever it is. The preferred plan. Strong: Thank you. Corrie: Thank you Doug. Strong: It sounds like a health plan doesn't it. Corrie: All right that is all the agenda for the Pre-Council. I will entertain a motion to close the Pre-Council Meeting. De Weerd: So moved. Nary: Second. Corrie: Motion been made and second to close the Pre-Council. A ny further discussion? All those in favor say aye. Opposed no. All ayes motion carried. The Pre-Council is closed. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 7:05 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~ <~bm:R .-. CORRIE, MAYOR B / 21 / 03 DATE \\\\\\1111111111/ \\\ f Ml:' 1/1 "\\~J 0 .c;fT1^ 1/1/ ....' A" (.,//A // ........ ,'" -741. ..;. .::::..... (j o~POR,.q h 'V ~ 2 ~G ~o ~ 2 ~ % ~ ~ August 22,2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 26, 2003 ITEM NO. 5.- ~ REQUEST Approve minutes of August 19,2003 City Council Regular Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMP A MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: rvvJ- 6f,l .{ , Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at publiC meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie 2. Adoption of the Agenda: Approve as amended 3. Consent Agenda: A. Approve minutes of July 17, 2003 City Council Budget Workshop: Approve B. Approve minutes of July 18, 2003 City Council Budget Workshop: Approve C. Approve minutes of August 5,2003 City Council Regular Meeting: Approve D. Approve minutes of August 5, 2003 Pre-Council Meeting: Approve E. Findings of Fact and Conclusions of Law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: Approve F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for a n educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University 0 f Phoenix by the University of Phoenix - 2950 East Magicview Drive: Approve G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to O-T zones Mcridian City Council Agcnda - August 19,2003 Page I of 3 Allmatcrials prcscntcd at public mcctings slwll bccome property oCthe City of Meridian. Anyone dcsiring accommodation for disabilitics rclatcd to documents andior hcarings please contact the City Clerk's Ol"Jiee at 888.4433 at Icast 48 hours prior to thc public mceting. for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Approve H. Findings of Fact and Conclusions of Law for Approval: CUP 03~026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper I evel, a nd four single garages attached in a proposed O-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Approve I. Findings of Fact and Conclusions of Law for Approval: AZ 03~ 013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-O zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Approve J. Findings of Fact and Conclusions of Law for Approval: PP 03- 014 Request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in proposed R-8, L-Q and C-G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Approve K. Findings of Fact and Conclusions of Law for Approval: CUP 03~028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Approve L. Findings of Fact and Conclusions of Law for Approval: AZ 03~ 012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: Approve M. Sewer and Water Main Easement - Bodily RV Center: Approve N. Memorandum of Agreement with Community Planning Association of Southwest Idaho for Joint Funding on Aerial Photos: Approve 4. Department Reports: A. Public Works - Gary Smith: Meridian City Council Agenda - August 19,2003 Page 2 of 3 All materials presented at public meetings shall become property of the City or Meridian. Anyone dcsiring accommodation for disabilities relatcd to documents and/or hcarings pleasc contact the City Clerk's Officc at 888-4433 at Icast 48 hours prior to the public meeting. 1. Street Name Change: 5. (Items Moved from Consent Agenda) 6. Ordinance No. 03-1037 : AZ 03-012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: Approve 7. FP 03-042 Request for Final Plat approval of 30 building lots and 7 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.1 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: Approve 8. FP 03-043 Request for Final Plat approval of 19 building lots and 3 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.2 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: Approve 9. FP 03-044 Request for Final Plat approval of 65 building lots and 12 other lots on 24.21 acres in an R-4 zone for Castlebrook Subdivision No.2 by Centennial Development, LLC - North Black Cat Road and EI Gato Lane: Approve 10. Water, Sewer and Trash Delinquencies: Approve 11. Executive Session 67-1234(1 )(a)(b): Meridian City Council Agenda - August 19,2003 Pagc 3 of 3 All matcrials prcsented at public meetings shall become property of the City of Mcridian. Anyonc desiring accommodation for disabilities related to documcnts and/or hearings please contact the City Clerk's Offiee at &&&-4433 at Icast 4& hours prior to the public meeting. Meridian City Council Meetin~ AUQust 19, 2003 The Regular Meeting of the Merid ian City Council was called to order at 7: 12 P.M., on Tuesday, August 19, 2003, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, William Nary, Keith Bird, Tammy de Weerd, and Cherie McCandless. Others Present: Bill Nichols, Will Berg, Anna Powell, Gary Smith, and Dean Willis. Item 1. Roll call Attendance: x X Tammy de Weerd Cherie McCandless X X X Robert Corrie Bill Nary Keith Bird Corrie: All right. I will open the regular City Council Meeting, Tuesday, August 19, 2003, at 7:12 P.M. in the City Council Chambers and I would ask roll call attendance by the City Clerk at this time. Item 2. Adoption of the Agenda: Corrie: All right. The second item is the adoption of the agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we adopt the agenda as published, with the exception that the Mayor would like to have as Item Number 11 Executive Session. De Weerd: Second. Corrie: Okay. Motion has been made and seconded to adopt the agenda with the addition of Item Number 11, Executive Session. Any other discussion? All those in favor of the motion say aye. All ayes. Motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: A. Approve minutes of July 17, 2003 City Council Budget Workshop: B. Approve minutes of July 18, 2003 City Council Budget Workshop: C. Approve minutes of August 5,2003 City Council Regular Meeting: Meridian Cily Council Meeting Augus119,2003 Pg 2 of 13 D. Approve minutes of August 5,2003 Pre-Council Meeting: E. Findings of Fact and Conclusions of Law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University 0 f Phoenix by the University of Phoenix - 2950 East Magicview Drive: G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to 0- T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street H. Findings of Fact and Conclusions of Law for Approval: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper I evel, a nd four single garages attached in a proposed O-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street I. Findings of Fact and Conclusions of Law for Approval: AZ 03- 013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-O zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: J. Findings of Fact and Conclusions of Law for Approval: PP 03- 014 Request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in proposed R-8, L-O and C-G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: K. Findings of Fact and Conclusions of Law for Approval: CUP 03-028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Meridian City Council Meeting August 19.2003 Pg 3 of 13 o L. Findings of Fact and Conclusions of Law for Approval: AZ 03- 012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: M. Sewer and Water Main Easement - Bodily RV Center: N. Memorandum of Agreement with Community Planning Association of Southwest Idaho for Joint Funding on Aerial Photos: Corrie: Next js the Consent Agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we approve the Consent Agenda as published and for the Mayor to sign and the Clerk to attest on all proper papers. De Weerd: Second. Corrie: Motion has been made and seconded to approve the Consent Agenda and for the Mayor to sign as published. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All yeas. Motion is carried. MOTION CARRIED: ALL AYES Item 4. Department Reports: 1. Havasu Creek Subdivision Street Name Change. Corrie: Item Number 4 is Department Reports. I believe Gary has one department report. Smith: Thank you, Mr. Mayor, Council Members. We have a request from the developer of Havasu Creek Subdivision. It was recently recorded with an incorrect street name. That street name was recorded as East Trinity Springs Street and the developer now wishes to change that street name to East Grand Canyon Street. The Ada County Engineer will not initiate this change on the recorded plat without having City Council fjrst approve of the change, and so there is a memo -- you should have -- hopefully you have a memo to this extent. The street name, Ada county street name I!'!t Meridian City Council Meeling August 19, 2003 Pg 4 of 13 committee, has approved it, as shown on the attached sheet to the memo. That's the crux of the request is for Council to approve of the street name change that has been approved by the Ada County Street Name Committee, so that the Ada County Engineer can make the change on the plat. Do you have any questions that I can answer? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Do you want a motion now to get that -- everything is proper and everything? Smith: Yes, sir. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would movethatwe approve the street change as requested by the Havasu Creek Subdivision developer from East Trinity Springs Street to East Grand Canyon Street and have the City Engineer forward this name change to the County Engineer with City Council approval. McCandless: Second. Corrie: Okay. Motion has been made and seconded. Is there further discussion? All in favor of the motion say aye. Opposed no. All ayes. Motion carried. MOTION CARRIED: ALL AYES Smith: Thank you. Corrie: Thank you, Gary, very much. Any other department reports? Powell: No. Corrie: Thank you. Item 5. (Items Moved from Consent Agenda) Item 6. Ordinance No. AZ 03-012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: Corrie: All right. Item Number 6 is Ordinance Number 03-1037, request for annexation and zoning of 24.004 acres from R-1 to R-2 zones for Carol Subdivision by the City of Meridian City Council Meeting Augus119,2003 Pg 5 of 13 Meridian, west of North Eagle Road and south of East Ustick Road. At this time I'd like to have the city clerk read Ordinance Number 03-1037 by title only. Berg: Thank you, Mr. Mayor, Members of the Council. I wish to apologize if I butcher anybody's name on this title. Thank you. Ordinance Number 03-1037, if you would like to read along with me. An Ordinance finding that the owners of certain real property, William W. Calhoun and Sherri D. Calhoun, husband and wife; Russel! E. and Dorris E. Martin, husband and wife; Frank E. Youngstrom and Barbara L. Youngstrom, husband and wife; Dieter W. Wisemann and Celia P. Wisemann, husband and wife; Walter R. Johnson a nd Virginia L. Johnson, husband a nd wife; Dennis G. Brockway and Mary Louise Brockway, trustees for the DMB Family Trust; Douglas J. Mellor and Ra Nae Olson Mellor, husband and wife; William H. Ball and Mary Lynne Ball, husband and wife; Marlin R. Glaesemann and Beverly J. Glaesemann, husband and wife; Raymond J. Kane and Judy L. Kane, husband and wife; Maureen E.W. Boyle, a married person as her sole and separate property, Connee M. Bently, an unmarried person as her sole and separate property; Walter C. Williams and Roberta J. Williams, husband and wife; Julie A. Brandt, an unmarried woman; James F. Hatmaker and Patsy Y. Hatmaker, husband and wife; Telford C. Brock, Jr., and Charlyn M. Brock, husband and wife; Kent R. Smith and Tami P. Smith, husband and wife; Janine L. Helms, a single person; James A. Lau and Linda M. Lau, husband and wife; Gerry R. Morisette and Helen J. Morisette, husband and wife; Clifford E. Bissell and Phyllis S. Bissell, as co-trustees of the Clifford and Phyllis Bissell Trust under trust agreement dated January 14, 1991, and their substitutes and successors as trustees thereunder, and Bruce A. Dyer and Stella L. Dyer, husband and wife, is generally located west of North Eagle Road and south of East Ustick Road, Meridian, Idaho, which is known as Carol Subdivision, and which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, have made a request for annexation in writing to the Council and that said land be annexed to the City of Meridian and zoning designated Rural Low Density Residential District (R-2) and declaring that said land, by proper I egal description as described below, be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the Clerk of the City of Meridian to file a certified copy of the ordinance and map of the areas to be annexed with the Ada county recorder, auditor, treasurer, and assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. I'm sorry. Corrie: You did a wonderful job, Mr. Clerk. I commend you on that. Is there anyone from the public who wants to keep it alive, want to read the ordinance in its entirety? We got through that. We did get through that. Hearing none, I will entertain a motion on the request for the ordinance. McCandless: Mr. Mayor? Corrie: Mrs. McCandless. i , Meridian Cily Council Meeling August 19, 2003 Pg 6 of 13 McCandless: I move that we approve Ordinance Number 03-1037, request for annexation and zoning of 24.004 acres from R-1 to R-2 zones for Carol Subdivision by the City 0 f M erid ian, west 0 f North Eagle Road and south 0 fEast U stick Road, with suspension of rules. Nary: Second. Corrie: Motion has been made and seconded. Is there any further discussion? Roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion is carried for the ordinance. MOTION CARRIED: ALL AYES Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I wasjust going to mention to Mr. Berg, before itwas printed there is a little scrivener's error that I think you can correct. Between -- in the title between Wisemann's name, it says NO, which makes it look like it's someone's initials, but it's really an and. I think you can simply correct that before the publication. Berg: Yes, we will. Thank you. Item 7. FP 03-042 Request for Final Plat approval of 30 building lots and 7 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.1 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: Corrie: All right. Item Number 7 is a request for Final Plat approval of 30 building lots and seven other lots on 14.31 acres in an R-8 zone for Timberfalls Su bd ivision, excuse me, Number 1 by Dan Wood, south of East Ustick Road and west of North Locust Grove Road. At this time I would like to have Anna. Powell: Mr. Mayor, Members of the Council, just as an introduction to this item and the next item, Timberfalls Subdivision is along Ustick Road about a half-mile east of Meridian Road. We do have two plats before you today, kind of different sections of the approved Preliminary Plat. This is the layout for Plat Number 1. The plat is in substantial conformance with the approved preliminary plat. On the staff report you may have noticed there was -- the recommendation was for approval, with the stipulation that a license agreement must be obtained between the applicant and the North Meridian Irrigation District prior to City Council approval. They were able to ;" Meridian City Council Meeting Augusl19,2003 Pg 7 of 13 secure that arrangement this afternoon. You have what you need to go ahead and make a decision tonight. That ends staff's presentation. Corrie: Okay. I see Dan Woods just coming into the -- welcome, Dan. You're up. Dan, I mean. You're up, Dan. Or somebody is. I'm sorry. Nickel: Mr. Mayor and Council, Shawn Nickel, 52 North 2nd Street in Eagle. ['II stand for any questions. We did get that at the last minute, an agreement with the Nampa- Meridian Irrigation District. Corrie: And you're agreed with all the items and everything? Nickel: Yes. Corrie: Okay. All right. Any questions of Shawn? De Weerd: I should have one, but I can't think of -- Corrie: Well, I'm going to have to apologize to Dan, but we will do that after we vote on this. Nickel: That's what he gets for being late. Corrie: All right. Thank you. Then, I will entertain a motion on the Final Plat. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we approve the final plat for 30 building lots and seven other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.1 by Dan Wood and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. McCandless: Second. Corrie: Motion has been made and seconded to approve the final plat on Timberfalls Subdivision NO.1. Any further discussion? Hearing none, roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Final Plat is approved. MOTION CARRI ED: ALL AYES Item 8. FP 03w043 Request for Final Plat approval of 19 building lots and 3 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.2 by Meridian City Council Meeling August 19, 2003 Pg 8 of 13 Dan Wood - south of East Ustick Road and west of North Locust Grove Road: Corrie: Item Number 8 is a request for final plat approval of 19 building lots and three other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision NO.2 by Dan Woods, south of East Ustick Road and west of North Locust Grove Road. Anna. Powell: Mr. Mayor, Members of the Council, in an effort to have the shortest staff presentation ever -- ditto. Corrie: Thank you. De Weerd: Ditto for Shawn? Corrie: Shawn? Ditto on Shawn. Okay. Let the record show ditto on Shawn. Council, any questions of anybody on the -- De Weerd: Oh, I can't say ditto on my motion. Corrie: No dittos. De Weerd: Okay. Mr. Mayor, I'd like to move that we approve the Final Plat for 19 building lots and three other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision NO.2 by Dan Wood and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order, to include all staff comments. McCandless: Second. Corrie: Okay. Motion has been made and seconded for approval of Final Plat on Timberfalls NO.2. Any further comments? Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. Motion for approval is made. MOTION CARRIED: ALL AYES Item 9. FP 03-044 Request for Final Plat a pproval of 65 building lots and 1 2 other lots 0 n 24.21 acres in an R -4 z one for C astlebrook Subdivision No.2 by Centennial Development, LLC - North Black Cat Road and EI Gato Lane: Corrie: Number 9 is request for Final Plat approval of 65 building lots and 12 other lots on 24.21 acres in an R-4 zone for Castlebrook Subdivision No. 2 by Centennial Development, LLC, North Black Cat Road, and EI Gato Lane. Anna. Meridian Cily Council Meeting Augus119,2003 Pg 9 of 13 Powell: Mr. Mayor, Members of the Council, as a refresher, Castle brook Subdivision is located off of Black Cat Road about a half mile south of Cherry Lane, as you can see there. This portion of the plat is -- as you can see, the canal goes -- or the lateral going through there. There were some adjustments made from the preliminary plat, mostly in reference to that lateral and how services were being entered there and some micropaths, but we have worked all those out. The applicant does bring up one condition of approval that was of concern and that's Number 6 on Page 3. It currently says revised six foot vinyl and underscored or cedar fencing around perimeter of subdivision to six foot vinyl. This says vinyl fencing is required to match the fencing as approved in phase one. The applicant has indicated that they did have a mix of vinyl and cedar fencing. That if we could just revise that to take out the first reference -- or the second reference to six foot vinyl and just say around the perimeter of the subdivision to indicate that vinyl fencing is required to match the fencing as approved in Phase 1. I think it was just a question of what was along the roadway was vinyl and the cedar was on the -- the other perimeter locations, but -- did that change make sense? The applicant just wants the flexibility to do what we did in Phase 1 and have it match, so I think we can handle matching what's already occurred. Corrie: Okay. Any questions of Anna? De Weerd: Just only if she wants to make the motion. Corrie: Is the applicant here tonight or representative? Beecham: Hi. Scott Beecham, 405 South 8th Street in Boise. Really, no testimony to add, just that we are in agreement, with the exception noted by Anna. And I will stand for any questions. Corrie: Okay. Any questions from Council? Bird: I have none. Corrie: Okay. Thank you. Beecham: Thank you. Powell: Mr. Mayor, Councilwoman de Weerd, would you like me to read that sentence completely for the record, so that you don't have to repeat it for your motion? De Weerd: I think whomever -- yes, whoever makes the motion can just include your suggested change regarding the fencing on Item 6, Page 3. Powell: Okay. Corrie: Okay. Anna, would you do that. Meridian City Council Meeting Augus119,2003 Pg 10 of 13 Powell: Sure. Revise six-foot vinyl or cedar fencing around perimeter of subdivision to indicate that vinyl fencing is required to match the fencing as approved in Phase 1. Corrie: Thank you. We conclude you're going to give the motion, so -- De Weerd: I like what Bill Nary does. Nary: You brought it up. De Weerd: He always makes the changes-- Corrie: Mr. Nary. Nary: I was just going to say ~- okay. I'll move to approve FP 03-044, the request for final approval of 65 building lots and 12 other lots on 24.21 acres in an R-4 zone for Castlebrook Subdivision No.2, by Centennial Development, LLC, North Black Cat Road and E I G ato Lane, pursuant to a II staff comments, and the comment tonig ht by Mrs. Powell, and as agreed to by the applicant, and for staff to prepare Findings of Facts and Conclusions of Law, Decision and Order. Bird: Second. Corrie: All right. Motion has been made and seconded. Any further discussion? Hearing none, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All yeas. Motion is carried. MOTION CARRIED: ALL AYES Item 10. Water, Sewer and Trash Delinquencies: Corrie: The next is a -~ to inform you in writing, if you so choose, that you have the right to a predetermined hearing at 7:30 P.M., Tuesday, August 19th, before for Mayor and City Council. To appear in person to be judged on the facts to defend the claim made by this city that your water, sewer, and trash bill is delinquent. You may retain counsel. Your service w ill be discontinued on August the 20th and/or August 27, 2003, unless payment is received in full. Is there anyone present who wished to contest his or her water, sewer, and trash delinquency? You are hereby notified that you may appeal or have the decision of the city reviewed by the Fourth Judicial District Court pursuant to Idaho State Code. Even though you do appeal, your water will be shut off. The amount of the turn-off list is $27,101.89. Council, your pleasure? Have them not turned off and give them another month. None of us are on there, if that's what you're looking for. Bird: I didn't want to make any -- Meridian City Council Meeting August 19,2003 Pg 11 of 13 Corrie: I have already looked. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd move that we approve the delinquency for water, sewer, trash discontinued on August 20th or August 271h, unless payment is received. The amount is $27,101.89. McCandless: Second. Corrie: Motion has been made and seconded to the turn-off schedule. Any further discussion? Hearing none, all those in favor say aye. Opposed no. All ayes. Motion carried. MOTION CARRIED: ALL AYES Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: While we are on that, you know, our delinquency amount has sure come down. I think that's -- kind of reflects back on our employees and personnel, because it wasn't too long ago that we was up in the 40's and 50,000 dollars in delinquencies and the last couple three months have been pretty decent. Item 11. Executive Session. Corrie: Thank you. Item Number 11 is the Executive Session. I would like to go -- if you so vote, to go into Executive Session on personnel issues. McCandless: Mr. Mayor? Corrie: McCandless. McCandless: I move that we go into Executive Session according to Title 57-A. Corrie: Okay. Is there a second? B. McCandless: A. Nary: A or B. 2345-1 A or B -- Bird: I will second. Meridian Cily Council Meeling August 19. 2003 Pg 12 of 13 Corrie: Okay. Motion has been made and seconded. Roll call vote, Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Corrie: All ayes. We are going into Executive Session for a short period and, then, we will be out. MOTION CARRIED: ALL AYES (Enter into Executive Session) (Return from Executive Session) Corrie: I'll entertain a motion to come out of the Executive Session. Bird: So moved. De Weerd: Second. Corrie: Motion has been made and second to come out of Executive Session. All those in favor say aye. All ayes motion carried. MOTION CARRIED: ALL AYES Corrie: I want tor emind everyone a gain that t here's lunch tomorrow and if you can make Krispy Kreme if you can't I'll bring a dozen back with me. De Weerd: Well don't eat them all save some of them. Corrie: I won't. Okay I do have one thing sorry. On the ZGA, you all got that letter from them. Do we want to go ahead with that update on the survey? I think they're talking about 479 about 10,000 dollars. Nary: I think we do. Bird: I do. Corrie: Okay then I'll put that on the - Nary: The agenda item - J think since we're spending some money we probably should put it on - Corrie: On the agenda item. I'll just tell them we will get it on the agenda. Nary: Yes Consent. Meridian Cily Council Meeting August 19. 2003 Pg 13 of 13 Corrie: The Consent Agenda. Then I'll call Mike. Okay with that being said, ]'11 entertain a motion to close the Regular City Council Meeting. McCandless: So moved. De Weerd: Second. Corrie: AI] those in favor say aye. All ayes motion carried. Meeting closed at 10 minutes to eight. MEETING ADJOURNED AT 7:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: -a~}~~~ . ROBERT D. CORRIE, MAYOR g /26/tJ3 DATE ATTESTED: WILLIAM G. BERG, August 22, 2003 MERIDIAN CITY COUNCIL MEETING August 26, 2003 APPLICANT Meridian Parks Department ITEM NO. REQUEST Change Order NO.4 For Meridian Settlers Park Restrooms: 3-F AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Memo {J..JV O;(rr Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Mm To: From: Date: Re: Mayor Corrie I City Council Doug Strong ".f) 0 f~ August 19, 2003 Settler's Park Restroom Building Change Orders RECEIVED AUG 2 f 2003 qty Of Meridian Clty Clerk Office % The Park Staff is requesting approval of two change orders. They are as follows: Chanae Order #4 - Amount $400.00 - (Attachment) There is a change in the type of ceiling trim molding at Settler's Park restroom. After seeing how the corners would look, we wanted to make it look cleaner and be more waterproof. The cost to make this upgrade is $400.00. Chan~e Order #5 - Amount $1,849.20 - (Attachment) There is a problem meeting the moisture specifications in the concrete floors. Everything was performed to spec by the contractor and the moisture level in the concrete remains too high for the epoxy coating to stick on the surface and meet warrantee standards. The epoxy company and engineers explained that we have an unusual construction site where turf and irrigation already exists, causing daily moisture. The park waters at night and the humidity and soil wetness affects the moisture in the concrete floors. A sealer must be applied under the epoxy coating. The cost of the sealer will offer us a three-year warrantee on the epoxy floors instead of one year. The park staff and the contractor agree that we simply do not want any warrantee problems resulting from the surface peeling away from the concrete. TOTAL AMOUNT OF CHANGE ORDERS: $2,249.20 Rug 13 03 11:03a ~~e land group inc 2(1"9394445 p.2 r~~iIII RECEIVED CONSTRUCTION MANAGERS. GENERAl CONTRACTORS AUG 1 2 2003 August 10, 2003 David Koga The Land Group~ Inc. 128 South Eagle Road Eagle ID 83616 Project; Meridian Settler's Restroom Re; Change Order Request No.4 Dear Davi~ Galls Construction Inc. proposes to install a 7/8" "hat channel" at the bottom chord ofthe wooden trusses and delete one of the two layers of5/S'1 gypsum board. This was required to reduce the wooden top plate reveal by W'. Our lump sum price to accomplish this work is $400.00. There has been a one day impact to the critical path of the project; therefore we request a one day eKtension of the substantial completion date. Please issue a change order to our contract as detailed above and if you have any questions please call me. Sincerely, Golis Construction, Inc. ~ i? -YI~' Thomas B. Golis~ eM President Telephone 208~938-4202 . Fax 208-938-4204 . P.O. Box 2559 · Eagle, Idaho 83616 August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridian Parks Department August 26,2003 ITEM NO. g-L~ REQUEST Change Order No.5 For Meridian Settlers Park Restrooms: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Memo ".r-' ULlinql'O Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Meridian Parks & Recreation ~ , Memo ,RE To: From: Date: Re; Mayor Corrie I City Council Doug Strong ~ August19,2003 . Settler's Park Restroom Building Change Orders IVE.D AUG 2 1 2003 "'t v~ y Of Meridian CIty Clerk Office The Park Staff is requesting approval of two change orders. They are as follows: Change Order #4 - Amount $400.00 - (Attachment) There is a change in the type of ceiling trim molding at Settler's Park restroom. After seeing how the corners would look, we wanted to make it look cleaner and be more waterproof. The cost to make this upgrade is $400.00. *' Change Order #5 - Amount $1,849.20 - (Attachment) There is a problem meeting the moisture specifications in the concrete floors. Everything was performed to spec by the contractor and the moisture level in the concrete remains too high for the epoxy coating to stick on the surface and meet warrantee standards. The epoxy company and engineers explained that we have an unusual construction site where turf and irrigation already exists, causing daily moisture. The park waters at night and the humidity and soil wetness affects the moisture in the concrete floors. A sealer must be applied under the epoxy coating. The cost of the sealer will offer us a three-year warrantee on the epoxy floors instead of one year. The park staff and the contractor agree that we simply do not want any warrantee problems resulting from the surface peeling away from the concrete. TOTAL AMOUNT OF CHANGE ORDERS: $2,249.20 Rug 13 03 11:03a ~~e land group inc 2(JH9394445 p.3 [ccf?__ CONSTRUC'tION MANAGERS. GENERAL CONTRACTORS August 12, 2003 David Koga The Land Group, Inc. 128 South Eagle Road Eagle ID 83616 Project; Meridian Settler's Restroom Re; Change Order Request No.5 Dear David, Attached is a report from Epoxy Systems on the vapor transmission through the floor slab on the project. As explained in this report the vapor transmission is higher than the manufacturer recommends, or will warrant. We propose to apply a penetrant and two coats of water based epoxy to lower the vapor transmission through the slab to below the 3 pound threshold. Our price to do this work is $1849.00. There will be a one day impact to the critical path ofthe project; therefore we request a one day extension of the substantial completion date. Please issue a change orderto our contract for this amount. or fOIward a waiver instructing us to proceed with the epoxy floor installation even with the higher vapor transmission rate. Sincerely, Golis Construction, Inc. ;tt:v ;;, Art: Thomas B. Golls President Telephone 208~938-4202 · Fax 208-938~4204 . P.O. Box 2559 · Eagle, Idaho 83616 Rug 13 03 11:03a Rug 12 03 12:16p ~~e land ~roup inc fana Bentoa 2(1(:19394445 p.4 208-452-4068 p.2 Epoxy SystenlS, Inc. Tana & l~edrQ BellgQa The Seamles.o; Floor & Wail Speclali~ts 10 Scriver Creek Rond Garden Valley. Idaho 83622 Offite {2(8) 462-4042 Fa~(2U8)462.4068 Thursday, August 07. 2003 Tom Golis Golis Construction PO Box 2559 Eagle,ID 83616 RE: Settlers Park Dear Tam: We removed the calcium chloride moisture test today and got a reading of 6.72 pounds, For non-breathable floor coverings we need 3 pounds or Jess. For readings under 10 pounds the minimal vapor barrier is adequate, which consists of a penetrant and two coats of water based epoxy. It will add an extra day to the installation schedule. To begin installation we will need a waiver to proceed a3 is, or to install a vapor barrier. Please advise as soon as possible, as we will have to order the materials. Sincerely, ythd- !x/11'-V60 Tana Bengoa Rug 18 03 02:45p r~e land group inc 205=19394445 p.2 August 18, 2003 Elroy Huff Meridian Parks and Recreation 11 E. Bower Ave. Meridian, ID 83642 ~~ f!'-~ -... ~ ~ ..-'.. . ;;.. I[~ THE LAND GROUP, INC. Atln: Meridian Settler's Restroom Building Dear Mr. Huff, This letter is to address the issue of excessive vapor transmission through the concrete floor at the above referenced project. As discussed at a meeting on site, the resinous flooring contractor has tested the concrete floor vapor transmission rate. and it appears to be above reconunended values to properly install the flooring. A sealer/vapor barrier has been recommended to resolve the problem. The sealer that the contractor has proposed would add some additional cost and he indicates that the warranty will increase from 1 year to 3 years. The construction documents indicate a vapor barrier, gravel base and a proper water/cement retio to alleviate moisture migrating up from the soil under the slab. The design used is industJy standard practice to reduce the possibility of water vapor transmission problems. Providing that the plans and specifications have been followed, either installation issues or the microclimate of the surrounding site would seem to be influencing the vapor in the slab. The nightly watering of the grass field possibly increases the humidity in the vicinity of the new structure and could be settling under the slab. This situation would have been difficult to foresee with the temperatures in the 100 degree range, extra landscape irrigation required and the slab in fun exposure for over two months. The floor industxy bas noticed a large increase in problems related to vapor 1ransmissiOD, since the change to water based glues. Requirements from manufacturers and installers have resulted in tighter controls for vapor .transmission requirements to avoid problems. With the proximity of the building to the grass area and the constant humidity that is being encountered.. it would seem. to be value added to the project to provide extra protection package to a portion of the work that would be difficult and more costly to replace or repair later. Therefore it is our recommendation that the sealer be installed to take full advantage of the three year warrantee offered by the contractor. , .'.l. :,,~~.. I" LIJnduap< ArdiJU/.sr< . Jilt PlanniJJ[!, . Cil'il EngiJJ<<ri"g . Golf Cd""" lrrigaJioll &- IlnginurillJ, . Graphi< ComlllulIitation 128 South E2g1c R02d . Eagle, Id~ho 83616 . P 208.939.4041 f' 208.939.4445' \\'ww.thclandgfoup.CC III 1\ S l II August 22, 2003 MERIDIAN CITY COUNCIL MEETING August 26, 2003 APPLICANT Public Works Department ITEM NO. 3-1 REQUEST Approve / Award Bid for Drilling and Construction of Well No. 25: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETILERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Memo Jl./ ,fYir!'O V fJ!1' V Date: Staff Initials: Phone: Contacted: Emailed: Materials presented at public meetings shall become property ot the City of Meridian. Me D~ 1 ~1!A D --~-T~ 11~ l' J~'; A.UG 2 1 2003 To: Brad Watson From: Lenard Grady CC: Gary Smith Date: 8/2112003 Re: Proposed Agenda Items for August 26, 2003 City Council Meeting City Of Meridian City Clerk Office The Public Works Department respectfully requests the following items be placed on the August 26 City Council consent agenda: DrillinQ and Construction of Supply Well 25 Two bids were received for this project as summarized below: Treasure Valley Drilling & Pump Riverside,lnc $116,440.00 $119,350.00 This well is located near Victory and Eagle. Treasure Valley is the apparent low bidder and successfully completed the test well for this project. Recommended Council Action: The Public Works Department recommends that City Council approve the contract with Treasure Valley Drilling and Pump for $116,440.00 for Drilling and Construction of Supply Well 25 and authorize the Mayor to sign it. Thank you for your consideration. Please contact me if you have any questions regarding any of these items. From the desk of... LenanJ Grady Staff Engineer Meridian Public Worlcs Department 660 E. Watcrtower, Suite 200 Meridian, Idaho 83642 .. Page 1 (208) 898-5500 Fax: (208) 887-1297 grady1@cLmeridian.id.us August 22,2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Finance Department August 26, 2003 ITEM NO. :j -- J- , REQUEST Finance Report: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: F tv\'i~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. FINANCE REPORT July 2003 Table of Contents REPORT NAME Long Term I nvestment Status Investments and Cash WWTP - Budget to Actual Comparison WATER - Budget to Actual Comparison Utility Sales Revenue Comparison General Fund Expenditures - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2003 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Amendment General Fund Summary Special Service Fund Summary Enterprise Fund Summary Revenue & Expenditure Reports from MIP accounting software 1 of 52 PAGE# 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 CITY OF MERIDIAN LONG TERM INVESTMENT STATUS AS OF 7/31/2003 $8.595,651 INTEREST BEARING ACCOUNTS PORTFOLIO DISTRIBUTION $400.746 $912.198 lEI Government Bonds $2,825,340 o Certificates of Deposit ll!l Advisor Money Market o Checking II Money Market IElWells Fargo Bond Reserve II Idaho State Pool CASH & INVESTMENT TYPE - NET YIELD 0.04 0.035 0.03 0.025 0.02 0.015 0.01 0.005 o ~'" (>~ !<.-q; e~ .;. ~<:' !<.e e" (J~ 04 ~~ (J) ,,c, _ ....~ ~~~ .....e.. :el0 0' ....0'- ~ "'. (J~ ~,.. e qO ,,"v ;...;.0 '!;oo ~ ~o'ii !<.e o ~4 V e"\ ~ ",..~ 9' ....o~ ~o~ ~o "'-~<< ,~'l> $885,659 Investment Account Balance $944,980 by Fund $3,387,855 $557.004 o General Fund III Cap Improve Fund iii Enterprise Fund $2,470,497 o Fire Truck Fund III Latecomer Fund III Special Service Fund III Park Impact Fees 2 of 52 CITY OF MERIDIAN INVESTMENTS AND CASH 7/31/2003 INTEREST RATE HISTORY 5.00% 4.00% 9 3.00% w 2.00% >- 1.00% 0.00% :.~ .~.,- - ~(;;)... ::oc<' ::oc<' ::oc<' ::oc<' 'l;~ 'l;~ f..(J:' 5i~ ~i\ ~c .;:,.'8 ~ ~":? c~ c-$' ....<:-v '^<.v ~~ \'l" ':Jv \'l" c:lt 0'" ~o~ Q'Ov 'S" <<,'0"" ~:~ 'S MONTH Investment Income - Budget to Actual Comparison $1.400,000 $1,200,000 General Special Services Enterprise COMPARISON -INVESTMENT & CASH BALANCES $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 % "'~ ~/ 010. ~ 0;'<9 ~1. "0: >:for ), ~~ v ~ ~,o 't"f "'.j.~ "'0 ~"I' ^<< ^<< ;:-~ ~ "0' ;;'0- "Q<9 <9or ;;'1' 00..0 0<$'~~ Cb "~1. 't"I." 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I': o 8 U W "" r.. w E-< W Z :E: '" ll) ll) ,-t M o o N -.... rl N ...... co Q) JJ <ll Cl August 22, 2003 MERIDIAN CITY COUNCIL MEETING August 26, 2003 APPLICANT Mayor's Office REQUEST Appointment of Bill Musser as Chief of Police: Department Reports ITEM NO. ---.!j- A ~ I AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: r(lJ~ LPfl 1y0 ,/ ~ ~V If1' Y' Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City ot Meridian. ROBERT D. CORRIE Mayor \" "'" ", ~I J 33 East Idaho Meridian, Idaho 83642 Phone (208) 888-4433 FAX (208) 887-4813 Email: corrieb@meridiancity,org OFFICE OF THE MAYOR APPOINTMENT OF CHIEF OF POLICE I, Robert D. Corrie, Mayor ofthe City of Meridian, Idaho, do hereby appoint William (Bill) Musser, as Chief of Police for the City of Meridian and require that he take and subscribe to the usual official oath, complying with Idaho Code 50-204. Mayor or Agent OFFICIAL OATH I, Bill Musser, do solemnly swear or affirm that I will support the Constitution of the United States and the Constitution and laws of this state and will abide by the Law Enforcement Code of Ethics: that I will faithfully discharge all the duties of the position of Chief of Police for the City of Meridian, Idaho, to the best of my ability, so help me God. SUBSCRIBED AND SWORN ROBERT D, CORRIE Mayor "f. j"\,~' . ,\t1; f::"( ;':>'i I,; ,'}A,. cU'e;;dl;~t1& \ IO/\HO )1 ?, jl \, ~ C'~:\'~ g r:!i."~Sl.NCt , 1903 33 East Idaho Meridian, Idaho 83642 Phone (208) 888-4433 FAX (208) 887-4813 Email: corrieb@meridiancity.org OFFICE OF THE MAYOR APPOINTMENT OF CHIEF OF POLICE I, Robert D. Corrie, Mayor ofthe City of Meridian, Idaho, do hereby appoint William (Bill) Musser, as Chief of Police for the City of Meridian and require that he take and subscribe to the usual official oath, complying with Idaho Code 50-204. Mayor or Agent OFFICIAL OATH I, Bill Musser, do solenmly swear or affirm that I will support the Constitution of the United States and the Constitution and laws of this state and will abide by the Law Enforcement Code of Ethics: that I will faithfully discharge all the duties ofthe position of Chief of Police for the City of Meridian, Idaho, to the best of my ability, so help me God, SUBSCRIBED AND SWORN o-before me this August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridian Parks Department REQUEST Approve / Award Bid for Bear Creek Park Restrooms: Department Reports August 26, 2003 .LI - B,-I ITEM NO. AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Memo and Correspondence , .;-rfJ _ J ~)J.bl 1lJi- Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become properly of the City of MeridIan. Allg-20-03 11 :45A P.02 cole I associates architects, P.A. geo BROAOWAI( - SUITE 240 BOISE. 10 63706 (208) 331 3200 FAX (208) 331,3244 email caa@colearch.(.om Doug Strong Meridian Parks and Recreation 11 W. Bower Street Meridian, Idaho 83642 RECEI~VED AUG 2 0 2003 August 20, 2003 City Of Meridian City Clerk Office RE: Bear Creek Restroom Mr. Strong We have received a protest to the bid from Golis Construction. Their protest is against the low bidder Haemker General Contractor because they listed a HVAC contractor, Iselman Plumbing, that is not a licensed State of Idaho Public Works HVAC contractor. Haemker General Contraclor did not list the State of Idaho Public Works Contractor number on any of their subcontractors or themselves. Haemker General Contractor used the old bid proposal form and did not use the correct bid proposal form that was issued 1n addendum #2. which included a revised Invitation to Bid requiring that they include the State of Idaho Public Works Contractors License number. Also included in addendum #2 was a revised Bid Proposal that had an appropriate space for the Idaho Public Works Contractors License Number and the Idaho Contractors License Number. Haemker General Contractor acknowledged receipt of both addendum #1 and #2 on the Bid Proposal Form. According to Title 67 Chapter 23 of the Idaho Statutes by not listing these numbers Haemker General Contractor's bid proposal is unresponsive and void. Golis Construction, being the next lowest bidder would appear to be the contractor awarded the bid, but according to the same section of the Idaho Statutes that Galls included as an attachment to their protest, Title 67 Chapler 23. it would require Golls Construction 10 include the Idaho Contractors Ucense Number for each of his subcontractors, which he did not include on his Bid Proposal. making his bid unresponsive and void, The only contractor to complete his Bid Proposal correctly and include all of the required contractor license numbers was Elsworth Kincaid Construction Inc. It is Cole I Associates recommendation that the contract be awarded to Elsworth Kincaid Construction Inc. See the attached Title 67 Chapter 23 from the Idaho Statutes If you have any questions please give me a call at (20B) 331-3200. Sincerely Kirk Morris COLE I ASSOCIATES cc: Elroy Huff VU'~JIL~~~ L~;~q :.::'t:Jtl'j..:ltlQ:':::I1Q GOlIS CONSTRUCTION PAGE 01 .- CONSTl\UCTIQN MANAGli'RS . GI!NEAAL CONTRACTORs August 20, 2003 RECEIVED Mr. Stan Cole Cole Associates Architects, P.A. 960 Broadway Ave. Suite 240 Boise ID 83706 AfJG 2 0 2003 City of Meridian City Clerk Office Re: Bear Creek Restroom Dear Stan, Golis ConsttUction, Inc. would like to protest the public bid on the Bear Creek Restroom project if the apparent low bidder, Haemker General Contractol\ is selected as the successful bidder. The reason for this protest is Haemker listed on their bid form Inselman Plwnbing as both their HV AC and plumbing subcontractor. Inselman Plumbing is not currently licensed by the State ofIdaho Department of Building Safety to do any type ofHV AC work.. They are licensed for only plumbing, trenching and boiler work. I have enclosed, for your reference, a copy ofIdaho Statue 67-2310. This document discusses the naming of subcontractors on bid furms. Please review and discuss this issue with the City of Meridian. I IOQk forward to your response. Call me if you haY(: any questions. Sincerely, Golis Construction, Inc. .~v 11. ~: Thomas B. Gotis eM President Cc: Doug Strong, Meridian Parks & Rec. Fax contains 2..pages including this letter Telephone 208-938-4202 · Fax 208-938-4204 . P.O. Box 2559 . Eagle, Idaho 83616 08/19/2003 21:34 2089384204 GOllS CONSTR~CTION PAGE 02 { hnp:ll ....idwr.$Q!te.id.uslcgi--binlrn:wid$t?sctid=67023C Idaho StalUWS . Idaho Statutes RECEIVED AIlG 2 0 2003 Tile IdtbO C~ bllllde 8Y~lablc OR tbe lllttrnet by the ldallo LqJIslltun: lI' _ pubJle jt1'Y~e. This IllteMltfvel'tl&a orttM Idaho Clift m*y nol be ulM ror COOI/Ilerclgl pul'pO$d. nor may Ibis datllWt be llUb1illted Dr repaekqed for commercill &Ille wltbollt eIptw writtel perm iJ$ioll. City of Merid!~-r: City Clerk Ofr,ct: Available Reference: St.!fll'CIt hUlme/ion,". TITLE 67 STATE GOVERNMENT AND STATE AFFAIRS CHAPTER 23 MISCELLANEOUS PROVISIONS 67~2310. SUBCONTRACTORS TO BE LISTED ON BID OF GENE~L CONTRACTOR. Hereafter, befo~e the state of Idaho, the separate counties, cities, towns, villages or school districts within the state of Idaho shall let contracts for the constr~ction, alter~tioo or repair of any and all buildings, improvements or public works, and such construction, alteration or repair requires plumbing, heating and air~conditioning work, or electrical work, the general contractor shall be required to include in his bid the name, or names and address, or addresses, of the subcontractors who ~hall, in the event the contractor secures the contract, subcontract the plurnbingl heating and air-conditioning work, and electrical work under the general contract; p~ovided, however, that t~is act shall not apply to the construction, alteration or repair of public buildings under the jurisdiction of the board of regents of the University of Idaho; further that this act shall have no application to the p~eparation and submission of plans and specifications pursuant to section 50-1105 (50-316), Idaho code. Failure to name subcontracto~s as required by this section shall ~ender any bid submitted by a general contractox unresponsive and void. SUbcontractors named in accordance with the provisions of this section must poseess an approp~iate license or ce~tificate of eompetency issued by the state of Idaho covering the cont~acto~ work classification in which the subcontracto~ is named. The Idaho Code is the property o/the state of Idaho, and is copyrighted by Idaho law, Ie 9 9~350. According to Idaho law, any person who reproduces or distributes the Idaho Code for commercial purposes in violation of the provisions of this statute shall be deemed to be an infringer o/the state of Idaho's copyright. OO/L~/~OO~ L~;OL "IO,JOJJl. i.1~=-;:'L...I'ftHI'I r-LUlrIC.LL"~ "~~~J~ . Ii,:~ ~. .-2!--- _~_ r r- H\:n:, 0 L BOB INSELMAN Plumbing & E~cavating. Co., Inc. Mechanical Contracting Service & Repair August 19, 2003 RECEIVED AUG 2 0 2003 To: Haemker General Contractor Re: Bear Creek Park - City of Meridian City of Meridian City Clerk Office Attn: Jim Haemker Jim, We will supply labor and material per plan and spec for the above mentioned project to include Division 15 Section 15100,15200 & 15300. Ow: Public Works # is 11949-AA.4 Hobson Sheet Metal Public Works # is l0231-AAA-4 OUf Plumbing Contractor # is C9956 Total Price of $17,989.00 Sincerely, c}~ ~ ".---2 &~':.,",L Lane Rich .. 1:. ], t J ,'. ' . ~ t' I' 't' ~(.,.j. f ~,. ..", t". . .',' ,.'?,. t', ' ~" , ~ " ' . , .,. "")" , ' -" < 4' .. < .& '" .. .:+ J... ,. i.: ..... . ~":: j , :. -:"",..l . > . . .~ ,~ f :~ Au~ 19 03 08:39a Desi~n Air 2a~:-:467-5233 -- . .- '! p.2 DESIGN AIR TNe l427 SOUTHSIDE BLVD. NAMPA. TO 83686 (208) 467~ 7231 Estimate r'" '~~TE 'f ~'~TI~~TE N'o.1 . <;fl9121}03 1 U66 I I. ............................... --~ I NAME I ADDRESS II~HAR'dU~EK PAR'K RES1UC)()MS......._. . I RECEIVED AIIG 20 2003 "I I City of Meridi~n City Clerk OffHH: CONTACT NUMBER ,__.~v ~~~~:,=~-oK7K r SAL~~;~; , . , _ I r------: I f.............". . n...__.___.... D~S~RI~.TI~~_...._._.._ - _... ................- . ~._~!~_Ii _~~TE ,L-.-,~~~~-~.. I~ROVlDfi AUJ r AOOR. m)t)II'MI!NT. DtJCTIN(i ANn MISC. MATERIAl, '.'nlt COMrum~ . 5,500.00 \ 5.500,00 WORKING HV AC SysruM ACCOlmlNG TO PU\NS AND sPt-:CS. ' ; I: ADO $41.10.00 I~()R AIR BALANCE : : 400.00 I 400.(10: j HXCl.\JSIONS, "NO FRAMING, PUlM8ING. ELEL"TRlCAL, OR CONCR.ETE CU'lTING, 0.00 : ItOO . I i I I I I ..----- . - --_.--J-ui ; TOTAL ___ . ,__-L:..:__....... I I __l.H 'THANK YOU (,O~ THE INQUIRY. - - -...... .....-..- .... 20.00 FEE ON RnTIlRN CHECKS, AU. ACCO\JN'rs 'i'IlAT llECOMll ()Gt'NOlJl~N'J' MA V 81~ SOllJf.CT 'I'() ADr>ITIONAL CIIARGHS. USTlMAl'ES wn...L BE! IONORED FOR 9(} DA VS .''ROM DATE OF ESTIMAW.. I I , ..-I S5.'XK,J,IKI I Mertdian Parks & Recreation . " , ". Memo RECEIVED AUG 1 9 2003 To: From: Date: Re: Mayor and City Council Doug Strong ~ August 19,2003 Bear Creek Park Restroom Bids City of Meridian City Clerk Office The August 19, 2003, bid..opening results are as follows: · K-J Corporauon ................"..."....".............".........$121,821.00 - Addendum $2,50.0.00 · Wright Brothers .............................."......................$127,763.00 - Addendum $3,577.00 · Golis Construction ...... ...........................................$118,805.00 - Addendum $3A22.00 · Haemker General Contractor"...".........................$111,762.89 - Addendum $1 A96.25 · Ellsworth Kincaid Corporation ...............................$126,879.00 - Addendum $2,565.00 Recommendation will be made to the City Council on August 26, 2003. . - <n i - moo ) .- 0 )oC\l ) CD __ c" 0 <n~ X 0 So - ;;:.. - c::o-- o co C\I Q)_ c: ~ .~ ~ a:~S~ 000 ~ ~ x6 ~o ,,-u~M ~:tmro "9 V~ .- 0 ,-=::ooC\l ..::::;......a:l_ LA:} ..... ...... 0 Ct)J.9 x 5 ~u OU t>>q (J)' :JO ~~ u w -Ct) gfco .- 0 ON CO_ ~ +-l <XJ 0 <n .s x 6 .eo ...J <( 0::" ::>0: t-W UW ::>Z 0:C!} I-Z Cf.)W ....J ,<( .. 00: -w a::W I-Z o- we!) ....JZ WW ...J <( () .. _a:: zw <(W J:Z u- W<!J :2 it -,. \ \' / ~ tj' ._~~, /'\ \ \\~~ / -: fJ' "-~ \ \ \\ ~ /; !-i I " \ \ \, /--- /:/ 1:/ i "" 17 All \ , \ ',u\, "./:/ ___, ' i '\ !r" idJ) \ \__-'-:'."r\;> ____'/.~ _~--:; \ '., ~---v-~)~\----::::-/ /..---- ! 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I~YC>> II ~ ~ ~::.: ,II \~'11 ~ !!L", _ _~..J_!l_.nl I) ~~.- -)) I j!' ! l' ! ill' ~ ! ~ '.. --- ~-~ ,,-- II! ~ 1.1l .. ,-_.=. .-' , - ._._-~-:::=.-=--;:;:-,,::;;;;;;;;~::=--,--J) ,-'" avo~ C'=Ivaao.LS I ~ c.r.i ~ ) ...: t:i \ J ---------------------------------~---------------------------------------------~------------ )fO 1.02 't00 ,,62.00 5--:)3 5nl~15 ~aw:) 58d :)35/NlW 3aow 92S~-2Z~-80Z ~S:Sl 21/80 ~0 WO~~/Ol 3WIl 31~a N~lal~3W ~O All:) 10'38~d ~S:Sl ~0. 21 8n~ dO S~ ** 1~Od3~ NOll~W~I~NOJ Xl ** RESOLUTION NO. 03- 1-/0 BY: ?;tm/YVf- c(t! W.e.LA-tX- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN MAKING CERTAIN FINDINGS AND ADOPTING A SCHEDULE OF INSPECTION FEES FOR SERVICES FOR THE MERIDIAN FIRE DEPARTMENT FOR THE CITY OF MERIDIAN. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: WHEREAS, the Mayor and Council have the authority [pursuant to r.c. ~ 50-302] to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good govemment and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian, pursuant to Idaho Code 63-1311 (a), to establish a new Schedule of Inspection Fees for inspections, site plan and development plan reviews which consume resources of the Meridian Fire Department for the City of Meridian; and WHEREAS, The City Council held a public hearing on said fees on June 24, 2003 and continued until July 22,2003 and August 12,2003, at which hearing the Meridian Fire Department submitted credible evidence showing that the fees are reasonable, and necessary for maintaining the health, safety, and welfare of the citizens of the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1: ADOPTION OF FEE SCHEDULE FOR PLAN REVIEW AND INSPECTIONS: The Fee Schedule for plan review and inspections and services by the Meridian Fire Department for the City of Meridian are attached hereto as Exhibit "A", and incorporated as if set forth in full herein, and are hereby approved, established and authorized to be collected. SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on October I, 2003, provided, however, an affected party that is adversely affected as a result of having made a bid, or entered into a contract, that did not contemplate increased or new fees for the fire department, may apply for Waiver of Fees by providing documentation demonstrating that the bid or contract was issued prior to the date the Fees were published. RESOLUTION ADOPTING INSPECTION FEES PAGE] OF 2 PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this day of J1-urJ-t- ,2003. APPROVED B~J;I~ ~A VOR OF THE CITY OF MERIDIAN, IDAHO, this t.b "6 day of ~.f -I ,2003. 2b~ ~ ~~~ Mayor Robert D. Corrie \\\\\\11111111111111 "'\\~l Of MEIT/i'111111 " :'\ '\ <.It", I.... :::....' a ~POR -11,; -/-:;.. ::: (,0 4~ ~ ~ ~ 0 ~ ff ~ - - - - - - - - Attest: & g Q. ....C6 0 ::- ~..".o VSr lsi . ~:f ...-:..... ;.y 'S>~ ,$' ""/I/IOOUNTi ' \i "", 11I11 1111\\ Z:\WOl'k\M\Metidian\Meridian I 5360M\Resolutions City Hal1\2003\ru~IlJi!MMl'eDeptFeeTo cstablish a fee schedule fol' plan review and inspections 082 I 03 ,doc RESOLUTION ADOPTING INSPECTION FEES PAGE 2 OF 2 t/) CD CD LL '0 CD ::J 't:l CD .c: (J en .... c: CD E 1:: C'l:I 0- CD Q ~ u: c: .! 't:l .;: CD :iE tJl s::: 0 .... ti .Y ::l s::: 0 ~ .Ill ..c: tJl (ij 'i'1i ell s::: .... .... ::; c ~ ::l ::l e ,g ro 0 0 0 0 0::: ..c: ..c: ..c: :;::; '5 ~ .... 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Q Q) Ul 0 '1ii Q) 2! 1>> ::l ~ e ~ > Q) e ?; QJ Ul [II Q) <D LL 0.. Ul l!! .!2 e ::l Q) Q c e Ol 0 - 'U E 0 0 '(3 ~ 0 ~ 'U ..!l! [II Q) ,f; ;g </) UI :c e E ti 0 Q) 0.. ClI Q) ~ .... <D .:.:: g Q) 0 <D Q) (i) e I~ ..c: ::l Q) 'U 0 010 Ol a. :; e ~ Q) 0 e ::l :;;:: q;t ~ UI Ul III lL (/) ..c: 0 U ~ ~ QJ 0 ,f; e ID 0 0:: .f;; Q) ClI 0 :: 'U e .f; 'U C 0 ,12 :a :c ClI ClI ClI 0 ..- [II 'w 1) (i) ]i '0 --m ... U> E lL lL oI:l '~ 0 'U ..c: , u:: ~ ::l l!! ClI III :c e- UI 'i'1i '5_ 'U :!; ... ::; 0 0.. ~ - :: "C ~ ~ e '0 ~~ '5 ~ Ul .a ::l :c: :; 'U '~ 0::: .12 E E 0 .... IDll. <D e (ij >. 1.2- e,f; 0 ~ 0 ::l ClI 0 1) c 0 :c :c ~ </) <D .~ e .~ ~ 0 -l Ill_ :c ClI E [II Ie. E ~ .c ~ III III 0 ... $.c ll. 0:: <D UI Z 'U <D Q) - Ul e Q) lil t: ... ,g> 0::: E> ClI Ol e UI N (/) ClI 'U ClI 0- Ol E ClI e .12 Ul is ClI .~ :5 :a ~ 'U ,g l!! ll. 0.. 0 ll. 'lii 0 E e e Q) E E :5 .5 'U III 0 ::l a. 0.. 'U U. '0 '5 0:: ClI 1ll a. ~ .g :2 [II <D ::l ,9 'w ~(f) E u (/) '" ClI ,~ 0:: e ~ 0 e ~ 'U '5 ClI [II ..... 0 'U e e ::l Ul C >. '5 :::> 0 0- e :a E E ,5; [II ..c: en e .a .12 ~ O:::~ '0 0 8- is 0. CO .... "- '0 '0 Ul III ::s 0 III ID .c .... Ol a. ... g "C Q) E <D 0 (f) .5 (i) ll. tJl.Q u: 0:: S J: (/) Ul <i: ClI e .c <D ::;:: ~ (f) (/) e ,9 Q) Q) '" :c: [II ~ C E c e .... e C '0 ... 0 ... Q) tJl :5 e 2! (/) .c ~ .E 0::: 0:: Ol 0 (i) Ul (II :~ ,12 .... .12 (f) 0 ..l<: S 0 .12 ~ S 1ii S :: c 0:: .c 1) '0 '0 (ll '0 .5 i III ~ 1$ '0 .c:- o .~ Q) III <c 0 'i'1i - - 1ll Qj :c: 'U c ,~ u. en Q) <D '~ ~ ~ '" '~ 'E: '~ E e "C 1ii ro ::s .12 E .c #. a.<D c. (ij iii e 'lii ER- '5 a. ro s::: ~ ~ '(j) Qj Qj e ~ ,~ If) (/) .... (f) e (f) Q) (/) UI ClI .5 <D e ID <D (f) III 0.. '3' .9: u:: eu:: e u:: e 0 u:: 0.. e e 0:: 0.. ll. 0.. ll. W 0 (i) is . N I- OJ (f) s::: '0 0 'Iii ~ '> !II :s .5 .0 e 'C :;J 2 s::: (II en ~ l';l l:Il 'jij ~ tJl l';l .. '(3 Q ..c: == 0 0 ~== (j) .. a. (ll III q; - ClI a;~ !II E Ol 'E: c .~ 0:::> ]! E e Qj <D c&! 0 'c 0.. I~ ..:: (jj Ul 0 0 ro l';l .. - N Q) 0 ii: c l';l ~ 06 III '1ii 0:: III ::: oI:l :::> ill '11iii: !II '11i e ~ 1!1lI C III Ql III ;: 0 'i'1i 0 III 0 :J Co C C ~ e e 1ii 1lI'g ;: 0 (II 0 GI 0 "C :~ a: u 'C Cl ;;::; 'C ~ :;::; <D Eo .. l';l '5 e (II III E .. 'Iii e c e ~ (ij E III a. N 0 III &! e 0 ro 0.. e 3d: UI III .. Co <( 0 a: . u:: C :x: (f) 0 ~ - :0 :c: x w CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1. That I am the duly appointed and elected Clerk ofthe City of Meridian, a duly incorporated City operating under the laws of the State ofIdaho, with its principal office at 33 East Idaho, Meridian, Idaho. 2. That as the City Clerk of this City, I am the custodian of its records and minutes and do hereby certify that on the 26 -e day of .lJujure ,2003, the following action has been taken and authorized. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN MAKING CERTAIN FINDINGS AND ADOPTING A SCHEDULE OF INSPECTION FEES FOR SERVICES FOR THE MERIDIAN FIRE DEPARTMENT FOR THE CITY OF MERIDIAN. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: WHEREAS, the Mayor and Council have the authority [pursuant to I.e. g 50-302] to establish resolutions not inconsistent with the laws of the state ofIdaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests ofthe City of Meridian, pursuant to Idaho Code 63-1311(a), to establish a new Schedule of Inspection Fees for inspections, site plan and development plan reviews which consume resources of the Meridian Fire Department for the City of Meridian; and WHEREAS, The City Council held a public hearing on said fees on June 24, 2003 and continued until July 22,2003 and August 12,2003, at which hearing the Meridian Fire Department submitted credible evidence showing that the fees are reasonable, and necessary for maintaining the health, safety, and welfare of the citizens of the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1: ADOPTION OF FEE SCHEDULE FOR PLAN REVIEW AND INSPECTIONS: The Fee Schedule for plan review and inspections and services by the Meridian Fire Department for the City of Meridian are attached hereto as Exhibit "A", and incorporated as if set forth in full herein, and are hereby approved, established and authorized to be collected. CERTIFICATE OF CLERK PAGE 1 OF 2 SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on October 1, 2003, provided, however, an affected party that is adversely affected as a result of having made a bid, or entered into a contract, that did not contemplate increased or new fees for the fire department, may apply for Waiver of Fees by providing documentation demonstrating that the bid or contract was issued prior to the date the Fees were publish~~\\\111l1"'IIIII'1 "\\. Of Mf!?,!,,'lltt ....,...' t\. '\ VL", .1'-'-" ~.... c} \\POR. - 1/1/ s ~ rP ;.ql:~ -:;. .;:-.i!!' <0 -;;. g ~ ~ ss: STATE OF IDAHO, ) County of Ada. ) On this 2-1-th day of fu~i.tv2-t ,2003, before me, ~ho..,nv( SrvV--~ , a Notary Public, appeared WILLIAM G. BERG. JR., known or identified to me, respectively, to be the City Clerk of the City of Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian, SEAL) a'ZabaQo ...ON SJi~. .~~~~---.~~~.9 Q~~yO'fJ4>;>c.~. $~( ~ ,..",.... Q I \ : D I ~ W IiiC , j .m tI , I @ G , ( " 0) \ C I " _n....~ b.-_'H /0.,. 0) v-">.': UJ:H..). 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Q:i;S "0 ~ [5til ,- 'C ro ro ::J._ q g> fIT! _~ g.E.~ WI-f;(JwCl(J)O (i) t: o := ttl I~ o CITY OF MERIDIAN UTILITY BILLING SYSTEM - CONTROL REVIEW ASSESSMENT Meridian, Idaho August 8, 2003 Cj' ~ 2 Le -03 C/G J E F FER SON ~ ;T~~~TIONAL' 1125 1 ih Street, Suite 2300 Denver, Colorado 80202 RECEIVED AUG 2 6 2003 City of Meridian City Clerk Office Section A Section B Section C Section D Table of Contents Executive Summary Processes, Procedures and Controls Review System Security Misappropriation of Assets 2 ( SECTION A - EXECUTIVE SUMMARY BACKGROUND The City of Meridian ("City") provides water, sewer and garbage services to the residence and businesses in Meridian. The customer base and users of these services has increased in the last six years from approximately 6,000 customers to 15,000. In June 1999, the City implemented the Caselle operating software as its utility billing system. Caselle is separate from and is not integrated with the accounting software package, which is MIP. SCOPE OF WORK PERFORMED Jefferson Wells International ("'Jefferson Wells") was engaged by the City of Meridian through the Meridian City Council on June 17, 2003 to perform a controls review and assessment of the Municipal Utility Billing System ("MUBS") and to detennine the cost effectiveness of embarking on an in depth (forensic) investigation to ful1y quantify any suspected loss of prior misappropriations. We began our audit test work on June 18, 2003, which was completed on July 3,2003, OBJECTIVES The audit objectives were as follows: · To determine whether the current billing environment has adequate business process controls, system controls and segregation of duties. · To identify internal control weaknesses based upon the results of the review performed. · To make suggestions for internal contml improvements based upon the results of the review performed. · To review and analyze available records and determine the cost effectiveness. of embarking on an in depth (forensic) investigation to fully quantify the suspected loss. OVERALL CONCLUSION Based on our review, the City of Meridian appears to have in place many of the systems, processes, procedures and controls required for a utility billing system of its size and complexity. We received full cooperation from the City personnel we worked with and appreciate the time provided by the City's employees. 3 Our review included an evaluation of the MUBS process and related controls, the system controls and security and a limited review of the potential misappropriation of assets. Our process and controls review indicated that there are control weaknesses due to the poor segregation of duties, as well as a lack of documentation indicating functions have been performed and a lack of documentation indicating reviews have been performed. This is further discussed in Section B of this report. Our review also uncovered general control weaknesses regarding the security over the computer system. The City uses specific municipal management software modules from Caselle, Inc. for its utility billing system software. Our testing indicates that there are security issues primarily related to protecting the applications database and in application password controls. The results of the systems security review are further discussed in Section C of this report. We reviewed a limited number of selected transactions for irregularities. We did not discover any unknown misappropriation of assets. However, this does not mean that additional misappropriation of assets did not occur. As part of our review, we did identify a number of areas where potential misappropriations could have occurred. See Section D oftrus report for further details. It should be noted that the City has worked to improve the processes, controls and procedures over the last six months. 4 SECTION B - PROCESSES. PROCEDURES AND CONTROLS REVIEW BACKGROUND The City of Meridian provides water, sewer and garbage services to the residents and businesses in Meridian. The customer base and users of these services has increased in the last six years from approximately 6,000 customers to 15,000. In June 1999 the City of Meridian implemented the Caselle operating software as its utility billing system. Caselle is separate from and is not integrated with the accounting software package, which is MIP. The City of Meridian has acquired and uses the following Modules within Caselle: o Utility Management o Cash Receipt . Utility Billing . Utility Reading . Work Orders As noted above, Caselle is a separate operating system from the MIP accounting system. MIP provides the applications for payroll, check disbursements and general ledger. Journal entries are prepared by the Accounting Department to record transactions in the general ledger for the results from Case lIe. OBJECTIVES The audit objectives were as follows: · To determine whether the current billing environment has adequate business process controls and segregation of duties. · To identify internal control weaknesses based upon the results of the review performed. · To make suggestions for internal control improvements based upon the results of the review performed. PROCEDURES We performed the following procedures: · Documented the processes within the utility billing system for the following areas: o utility billing o title company transactions 5 o cash receipts o disbursements o integration with the accounting system · Performed limited control testing relating to the procedures for selected time periods to validate the processes. · Identified control weaknesses during our documentation and testing. RESULTS OF REVIEW FINDING 1: Lack of Segregation of Duties in the Cash Receipt Process The City currently has five employees working in the MUBS office. Frequently, customers will make cash payments at the MUBS office. Generally, all of the MUBS employees can take the customer's payment, enter the payment into the customer's account and then place the funds into a single cash drawer. Differences between the cash drawer and transactions posted to the system cannot be identified to a specific employee or transaction. Recommendation: One individual should be assigned responsibility for the front desk located at the MOBS office. This employee would be responsible for the following: · Collecting cash payments. · Entering the payments into the employee's account so a receipt can be generated. · Providing the customer with a receipt. · Reconciling the cash box at the end of the business day. · Preparing daily account reconciliation and signing the reconciliation form. The cash box and receipts should then be provided to another employee who will also reconcile the cash and checks received to the daily receipts and the funds in the cash box. This employee will then approve the reconciliation document. The daily activity should then be updated into the system. FINDING 2: Lack of Manual Entry Review Manual entries are made into the Casell modules to invoice customers for miscellaneous services such as false alarms, fire hydrant usage, SSC special charges and sewer usage. The Billing Supervisor and Billing Manager make manual enn-ies into Caselle to record these transactions, however, the transactions and supporting documents are not reviewed and approved by someone other than the preparer. 6 Recommendation: All transactions should be reviewed and approved by someone other than the originator of the transaction and the review should be documented. FINDING 3: Turnover in the MOOS Department Based on information provided to us, the employee turnover rate in MUBS from 1998 through 2002 has averaged 31 % per year. The lowest turnover rate was 17% while the highest was 50% in 2001. This turnover rate is high for this type of operation. Turnover decreases the efficiency ofthe operations and increases the potential for errors. Recommendation: We recommend the City attempt to determine the possible root cause of the excessive turnover and take corrective action. FINDING 4: Lack of Controls within the CaseIle Software When an employee makes an entry into Caselle, the system does not have the capability to determine who made the entry into the system. In addition, when transactions are made to record the miscellaneous services (see Finding 2), the system does not allow the entries to be entered as a batch. This requires employees to spend more time reviewing the accuracy of the transactions. Recommendation: At this time Caselle does not have the capability to identifY the employee who made an entry into the system. Caselle is considering issuing a new version of Utility Billings, which would provide this feature, however there is no definitive date on when this may be released. In the meantime, we recommend that the City continue to regularly review the user requirements. Caselle has also indicated that there are no immediate planned changes to the software that would allow for batch processing of the miscellaneous services. This will continue to require an adequate review of the entries made for miscellaneous services (see Finding 2). FINDING 5: Monthlv BilIine:s Currently MUBS processes all the billings for utility services on a monthly basis at the end of the month. Therefore, there is an incre,ased workload for some people during the 7 month. For example, a significant amount of time is spent receiving and processing payments during the middle of the month when payments are received. To accommodate this workload, several employees may be involved in a process during that time period, resulting in inadequate segregation of duties. Recommendation: We recommend the City consider an additional billing cycle during the month to level the workload. FINDING 6: Lack of SUPDortine: Documentation for Manual Entries As mentioned in Finding 2, manual entries are made into Casell to invoice customers for miscellaneous services for the water used by accessing fire hydrants. Entries are made into Caselle based on a summary sheet indicating the amount due. No other documentation is provided or review is performed on the amount included on the summary sheet. Recommendation: MUBS should be provided with the detailed documentation on the water usage to ensure the proper amounts are invoiced to the fire hydrant users, FINDING 7: Lack of Supportinf! Documentation for Journal Entries The Caselle Utility Billing System is separate from the MIP general ledger and financial reporting system. Therefore, journal entries are used to record the activity from Caselle into the MIP general ledger system. For several transactions, the accounting department does not receive the full report, which provides the supporting documentation for the entry. Recommendation: Accounting should receive the full report and supporting documentation to ensure the accuracy of the entry. FINDING 8: Documentine: the Close Process We noted in our review that the MUBS and Accounting department did not have a formal documented monthly close process. Such a process would indicate who performed the procedure, provide supporting documentation for the procedure, and documentation that the procedure was reviewed and approved. 8 Reconunendation: A monthly close process should be documented to ensure that the systems reconcile and the procedures have been completed and reviewed. We also recommend that a monthly closing checklist be prepared which lists all the closing processes. When each process is completed, it should be signed by the individual who performed the procedure. An appropriate supervisory review should be performed and the signature of the employee who reviewed the work should be included on the document. Management should be the custodian of the completed montWy close procedures. We have provided the Finance Director with an example of and a baseline for developing the closing checklist. FINDING 9: Access to Caselle Applications During our review we noted that employees had access to Caselle applications that they do not use. In addition, employees are processing entries into Caselle that should be performed by other employees. For example, several employees have access to and make data entries into the system. This control weakness is exacerbated by the fact that the system does not have the capability of identifying the originator of the transaction. Reconunendation: If employees are not using specific applications, they should be removed from having access to the application. In addition, the number of employees who have the capability to make entries into the system should be limited. FINDING 10: Deletine Receipts In our testing, we discovered several instances where the Payment Receipt report indicated that receipts may have been deleted. Currently there are three employees who have access to delete receipts in Caselle. Procedures have recently been implemented to review for deleted receipts. However, documentation or data is not maintained identifying the receipts that have been deleted. This is primarily due to the fact that the data is erased from the system on a regular basis. Recommendation: There is a Checkout report in Caselle that will provide the detail of the deleted receipts. This report should be generated and reviewed daily for deleted cash receipts. This report should also be retained as an audit trail. 9 FINDING 11: Title Company Receipts When a house is sold or refinanced, the title company will request a current invoice from MUBS for the utility billings. MUBS will generate an invoice and submit it to the title company for reimbursement. MUBS maintains a file by customer with the request from the title company and the invoice. Currently, each file is manually reviewed on a monthly basis to determine if the title company payment is still outstanding. In our discussions with representatives of Caselle, they indicated that a report may be able to be generated which would list the outstanding receipts and make this process more efficient. Recommendation: The City of Meridian should contact Caselle to assist in the City in generating reports that would identify outstanding receipts due from title companies. This report should be reviewed at least weekly for follow up with the title companies. FINDING 12: See:ree:ation of Duties - Receivine: Payments Most customers mail their utility payments into the City. Since all customers are invoiced at the same time during the month (See Finding 5), most of the payments are received within a few days in the month. To accommodate the high volume of mail payments, all MUBS employees participate in opening the mail. This results in a lack of segregation of duties since numerous people have access to the checks received. Recommendation: We recommend that only one person open the mail. That person should stamp each check with a "for deposit only" stamp. FINDING 13: Audits We commend the City for taking a proactive position to improve the MUBS process, system and controls. We noted that the primary areas of risk for this operation are the utility billing system, system security and procurement. Our review addressed the process, systems and controls for the utility billing system and the security around that system. However, other areas of risk may exist, such as procurement and the security around other systems. Recommendation: The City should conduct regular control assessments to determine the areas of control risk. Corresponding audits should be performed to ensure the risks are adequately addressed. If the City has adequate reSOlll'ces to independently and objectively perform 10 these reviews, we recommend that the City use these resources. Otherwise, the City should consider engaging the assistance of outside professionals. 11 SECTION C - SYSTEM SECURITY SCOPE The scope of the IT review was limited to the security, control and administration of the computer server running the Caselle application and the security within the actual CaseUe software. Controls over the full network and computer systems supporting the City were not included in the scope of this review, OBJECTIVES The audit objectives were as follows: · To determine the adequacy of the controls related to security and administration of the computer server running the Caselle application and the security within the actual CaselIe software. · To identifY control weaknesses based upon the results of the review performed. · To make suggestions for control improvements based upon the results of the review performed. PROCEDURES Our review included interviews with key personnel and a review of. available documentation and procedures. We observed, inspected and tested various manual and automated controls and made inquiries concerning these controls associated with the computer systems and network operations. Specific areas reviewed in this review included: · IS security policies · Computer administration, security and operatipn practices · Operating system configuration settings and fi,les · Application programs, database and file permissions and shares · Application program and network password controls · Computer user rights and privileges · Remote computer access controls · Software change authorization and control procedures . Back-up procedures · Physical security and environmental controls over the computer server 12 RESULTS OF REVIEW FINDING 1: System Vulnerabilities Identified In the Security Scans The system security scan results showed that good controls are in place in most areas, however, the results did identify vulnerabilities on the system. The detailed scan result reports and a summary listing of the vulnerabilities have been delivered to the IT Manager. The IT Manager has developed corrective action responses and statuses to the vulnerabilities identified on the production system. Some vulnerabilities identified in the scans cannot be corrected because the item causing the vulnerability is needed in order to conduct business. In these cases, for business reasons, the associated risk has been accepted. The identified vulnerabilities are classified as high, medium and low. High-risk vulnerabilities are those that provide unauthorized access to the host. Medium-risk vulnerabilities are those that provide access to sensitive system or network data that may lead to the exploitation of higher risk vulnerabilities. Low~risk vulnerabilities are those that provide access to data that may be sensitive. Recommendation: We recommend that all high-risk vulnerabilities be addressed as soon as possible. Medium-risk and low-risk vulnerabilities should be addressed in a timely manner. Management should track the status of other identified vulnerabilities on the scan summary listing and address them in a timely manner. FINDING 2: Caselle Application Data Securitv The security protecting the Caselle application's database is very weak. The weaknesses includ~: . Users must have "full control" over the database. . The database is not protected with a password. Authorized users who do not use terminal services to access the application, could access and change or delete any data in the database outside of the application and its controls through unauthorized programs (e.g. MS Access or through other applications using an ODBC connection). To limit this exposure the IT Manager has removed MS Access from the workstations of the users authorized to use the Caselle application. Additionally, the IT Manager is investigating means 'to prevent authorized users from utilizing an ODBC connection to the database. 13 Recommendation: The Caselle application vendor is developing a new version of the application, which uses an SQL database. An SQL database can be secured better than the database system currently used. The vendor should be requested to put a password on the database used to store the application's data. The vendor should also be asked to design access permissions so that the application program, and not the users, has full control over the data. If the vendor cannot satisfactorily meet these requirements in a timely fashion, then all users should access the application via a terminal services connection, which would prevent access via unauthorized means. FINDING 3: CaseUe Application Password Controls The Caselle application's password controls are very weak. The weaknesses include: · No length requirement and blank passwords are allowed. Currently three IDs have blank: passwords. These IDs have limited authority. · No change frequency. · No content requirements. · Users cannot change their own application user ID passwords. The Billings Supervisor needs to initiate the process to change each user's password. Recommendation: Employees should be instructed to make their passwords six or more positions long and that they use a mix of alpha and non-alpha characters. The Billings Supervisor, on a periodic basis (sixty days), should initiate the process with each user to change the user's password. FINDING 4: Shared User Application IDs Currently, two Caselle user IDs are not assigned to individuals. One ID, Front, is used as a general purpose ID. The oth~r rD, Temp, is setup for a temporary employee to use. Neither requires the use of a password. Recommendation: All IDs should be assigned to an inqividual who exclus1vely controls the password. Generic IDs, which are shared, should not be used. Individuals should use their own computer IDs. 14 FINDING 5: Network Password Controls Current network logon passwords are not adequately secure. In many cases employees are using easily guessable passwords or passwords that are found in a dictionary. In general, of the 44 active service and individual user account passwords used, 20 (45%) were easily guessable or found in a dictionary. Easily guessable passwords are equal to the sign-on ID or other account information. Currently the system is set to require passwords to be five characters long and there is no requirement for a mix of alpha and non-alpha characters to be used. Recommendation: Network password controls should be strengthened. The password policy should require a minimum length of six characters and should have a complexity requirement, such as the use of alpha and numeric characters in passwords. FINDING 6: Computer Usaee Policv The City currently has a draft Computer Usage Policy. The policy adequately covers many areas; however, it does not address the following areas: · All passwords, including application passwords, should be changed every 60 days (current network password change interval). · All passwords, including application passwords, should be six characters in length (current network length requirement is five characters). · All passwords, including application passwords, should have a complexity requirement. Passwords should contain a mix of alpha and numeric characters. Passwords should not be words that occur in the dictionary or be equal to the user's ID or their name. The use of special characters should be encouraged. Recommendation: The draft policy should be expanded to cover the above areas. FINDING 7: Server Room Security The computer server room door is not locked. The office the server room is located in is locked after hours; however the custodial staff has access to the office. 15 ( Recommendation: The computer server room door should be locked. Only the IT Manager, the Finance Director and the Building Security Officer should have access to the server room. FINDING 8: Backup Tapes Monthly and year-end backup tapes are not store4 offsite. Monthly and year-end tapes are stored in the server room. Daily tapes, which are full backup tapes, are taken offsite nightly and are brought back the next day. Therefore, there are no backup tapes stored off site during the workday. Recommendation: Monthly and year-end tapes should be stored offsite in a secure location. The daily backup tapes should be kept offsite for one more day. FINDING 9: Workstation Timeout Controls Workstations are not automatically locked after a certain period of inactivity. Recommendation: Workstations should be configured to automatically lock after a five-minute period of inactivity. 16 SECTION D - MISAPPROPRIATION OF ASSETS OBJECTIVE The audit objectives were as follows; o To review and analyze available records and determine the cost effectiveness of embarking on an in depth (forensic) investigation to fully quantify the suspected loss. o If control weaknesses are identified, perform limited specific tests that may identify any accounting irregularities. PROCEDURES We performed the following tests to identify questionable accounting practices: · Reviewed disbursements made to employee addresses. CD Reviewed disbursements made to relatives of employees. iii' Analyzed cash activity and trends. · Reviewed account write offs for trends. · Reviewed transaction activity noting trends while employees on vacation. e Reviewed billing adjustments. CD Interviewed customers who had account write offs. Our review of disbursements to employee addresses and relatives was for the calendar years 1999 through 2002. For the other aforementioned audit procedures, we primarily tested transactions dated June 18, 2001 RESULTS We did not discover any unknown instances of asset misappropriation. However, this does not mean that misappropriation of assets did not occur. We identified several "red flags" or indicators of potential asset misappropriation. There are as follows: III In February 2002, approximately $1,600 was written off to misapplied accounts. · Our review indicated that the accounts written off pertained to terminated accounts, · The accounts were terminated during specific months in 2001. e Many of the accounts were terminated while the Billing Supervisor was out on compensated personal absence. · Title companies made payments to these accounts; however, only partial payments were posted to the accounts. · The Payment Register indicates several receipts were deleted from the system pI. 1'7 . All MUBS employees had access to the system and to make entries into the system. . Some entries were made using the Billing Supervisor's password while the Billing Supervisor was out on compensated personal absence. . The percent of cash receipts for this time period was less than normal. . There were instances where there was no documentation supporting refunds submitted to customers. Due to the control weaknesses in the system and the processes, it is possible that the City could have been exposed to embezzlement. We believe that a more detailed review to identify whether there were any misappropriations could cost between $15,000 'and $20,000. Because it is likely that any misappropriation of assets could involve cash, a detailed review still may not be able to identify the amount or type of asset misappropriation. 18 August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridian Parks Department August 26, 2003 {p ITEM NO. REQUEST Rules: Resolution No. : Adopting Skate Park and Park Shelter AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMP A MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Resolution v.JV t~? (!?~ ;t , 08 oyfl Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shaJl become property of the City of Meridian. interoffice MEMORANDUM l~ ..L:A To: William G. Berg, Jr. AUG 2 1 2003 From: City Of Meridian City Clerk Office Resolution/Certificate of Clerk for Skate Park and Park Shelter Rules Wm. F. Nichols Subject: Date: August 21, 2003 Will: Please find attached the originals ofthe Resolution and the Certificate of Clerk, in regards to the above matter. This item is now ready for placement upon a City Council agenda. Additionally, pursuant to the action ofthe Council at their August 19,2003 meeting, the rules for the skate park and park shelter are being revised. Doug Strong of the Parks and Recreation Department will be sending the revised rules to you for attachments as Exhibits 1 and 2 to the Resolution and the Certificate of Clerk. If you have any questions please advise. Z:\Work\M\Meridian\Meridian I 5360MlResolutions City Hall\2003\Berg Memo Skate Park and Park Shelter Rules 0821 03,doc August 22, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridian Parks Department REQUEST Ordinance No, Regulations: August 26, 2003 55 ITEM NO. Repealing Chapter 7 Title 8 Parks AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUilDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Ordinance fD~ (030 ttfrflJ f 1/7/ . oC' 'N\/~ PI/ - tJrV Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. P /Jo(;l ~4{ ..-- WHITE PETERSON KI::VIN E. DINIUS JULlI:: KLI::IN FISCHI::R WM, F. GIGRAY, III T. GUY HALLAM' JILL HOLlNKA , D. SAMUELJOHNSON WILLIAM A MORROW WILLIAM F, NICHOLS' CHRISTOPIJl::RS, NYE WHITE, PETERSON, MORROW, GIGRAY, ROSSMAN, NYE & ROSSMAN, P.A. PlilL1PA. PIITERSON A'TTO EYS AT LA NAMPA OFFICE ERICAS, PHILliPS r1.. RN W 57001::. FRANKLiN RD.. ERIC S. ROSSMAN SUITE 200 TODDA, ROSSMAN NAMPA, IDAHO 83687-8402 TERRl::NCE R. WH lTE" TEL. (208) 466-9272 NICHOLlS L. WOLLI::N FAX (208) 466-4405 . Also admitted in OR .. Also admitted in WA August 1, 2003 .RE IVE AUG 2 1 2D03 William G. Berg, Jr., City Clerk Meridian City Hall 33 East Idaho St. Meridian, Idaho 83642 City Of Meridian City Clerk Offic~ Re: Repealing Chapter 7 Title 8 Park Regulations Ordinance of the Meridian City Code Dear Will: Attached you will find the ordinance to repeal Chapter 7 Title 8 Park Regulations from the Meridian City Code. This ordinance has been prepared to delete Chapter 7 because the City has adopted a new Title 13 Chapter 2 which incorporates all the necessary park regulations for the City of Meridian. Please place this ordinance upon one of the upcoming City Council regular agendas for approval and passage. Additionally, I have attached the Summary Ordinance and cover letter on this matter. If you have any questions or need anything further with regard to this ordinance, please advise. Very tml y yours, Wm. F. Nichols Z:\ Work\lvl\lvleridian\lvleridian J 5360M\Ordinances City Hall\2003 Ord\Bcrg Repeal Chpt 7 Title 8 Park Regulations L TR 08 01 03.doc Sharon Smith From: Sent: To: Cc: Subject: Sharon Sm ith Wednesday, August 27,20034:13 PM Sterling Codifiers (E-mail) Tara Green Ordinance 03-1038 Parks Ordinance Repeal Ch 7 T 8 and here is that clean up ordinance repealing the conflicting ordinance.... let me know if you have any questions. Thank you! 03-1038 Parks Fegs Repeal Chap.. Snaron Smitli :M.en'c/i'an City cterf0 Office pli. 888-4433 eX] 210 1 CITY OF MERIDIAN ORDINANCE NO. 03- I tJ 3 B BY: t! !u:Ar'e fJtt Can.d/L S.f AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO, REPEALING CHAPTER 7 TITLE 8, PARK REGULATIONS OF THE MERIDIAN CITY CODE, PROVIDING FOR SEVERABILITY, CONFLICT, SAVINGS CLAUSE, AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Chapter 7 of Title 8 Park Regulations of the Meridian City Code, be, and the same is hereby repealed. SECTION 2: SEVERABILITY: The provisions of this chapter shall be deemed severable and a finding by a court of law that a provision of this chapter is unlawful shall have no effect on the remaining provisions. SECTION 3: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 4: SAVINGS CLAUSE: This ordinance does not affect an action or proceeding commenced or right accrued before this ordinance takes effect. SECTION 5: DATE OF EFFECT: This ordinance shall be in full force and effect on September 1,2003. PASSW BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 26-1- day of I1t:t.rcf+ ,2003. REPEAL CHAPTER 7 TITLE 8 PARK REGULATIONS PAGE 1 OF 2 APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 2b 1!:: day of ~t}u.S t- , 2003. {J Attest: ,r :,~~::,- "I I \ I II ",\\\ Of MfAI 1111II ,,' ..c"'\ I,'D~ "" ,,' .;, "-1. ...." ...' 0' ano'" ,'~ <- ..::- 0""'- n"l'J'; .' ~ .::- ..:>,.0 f'A -;. f" v l :: SEAL = & g .- .f' 0'::- ~"/'A u.sr sl'. .').;:.$ '/ '-"..<1 1 ~ - ..::- ~ ., ~~' ..;- 'l"/I COUN-rV . ~ "...,,,, "'I \. \\\' 'WIll JittIlIH\\\ An Ordinance of the City of Meridian By: 1 lam G. Berg, Jr., City Clerk First Reading: &'....26 -() g Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES X NO Second Reading: - Third Reading: Z:\Work\M\Meridiall\Meridiull I 5360M\Ordillunces City Hull12003 Ord\Repeul Chpt 7 Title 8 old Park Regulations Ord. 080 I 03,doc REPEAL CHAPTER 7 TITLE 8 PARK REGULATIONS PAGE 2 OF 2 WHITE PETERSON KEVIN E, DINIUS JULIE KLEIN FISCHER WM. F. GIGRAY. [II T.GuvHALUW* JILL [,JOllNKA D. SAMUEL JOIlNSON WILLIAM A. MORROW WILLIAM F, NICHOLS' CHRISTOPHER S, NVE WHITE, PETERSON, MORROW, GIGRAY, ROSSMAN, NYE & ROSSMAN, P.A. PHllIrA, PeTERSON ATTORNEYS AT LAW NAMPA OFFICE ERICA S, PHILLIPS 5700 E. FRANKLIN Ro.. ERiC S. ROSSMAN SUITE200 ToopA, ROSSMAN NAMPA. IDAHO 83653-8402 TERRENCE R. WHITE" TEL (20&) 466-9272 NICHOlAS L. WOLLEN FAX (208) 466-4405 'Also admilled in OR ,. Also admitted in W A August 1, 2003 William G. Berg, Jf. City of Meridian 33 E. Idaho Meridian, Idaho 83642 Re: Ordinance No. 03-(0'38, (Repealing of Chapter 7 Title 8 Park Regulations Ordinance for the City of Meridian) Summary of Publication Dear Will: Pursuant to the direction of the Meridian City Council, this office has prepared a summarization of the above ordinance for the City of Meridian, pursuant to the City's action. I do hereby advise the City, and make this statement, that said summary is true and complete and provides adequate notice to the public of the provisions of said ordinance. You are hereby directed to file this statement with the ordinance, pursuant to the provisions ofIdaho Code S 50-90l(A). Very truly yours, Wm. F. Nichols Enclosure Z:\Work\M\McIidian\Meridian I 5360MlOrdinances City Hall\2003 OrdlBcrg Sum Ord Repeal Chapter 7 Title 8 Park Regulations 080 I 03.dcc NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.e. ~ 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 03- I () g e PROVIDING FOR THE REPEALING OF CHAPTER 7 TITLE PARK REGULATIONS An ordinance of the City of Meridian repealing Chapter 7 Title 8 Park Regulations from the Meridian City Code as this Chapter 7 of Title 8 Park Regulations is no longer necessary due to a new Chapter 2 Title 13 which has been incorporated within the Meridian City Code that covers the necessary park regulations for the Meridian city parks; providing validity; providing a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Idaho, Meridian, Idaho. This ordinance shall become effective on the 1 st day of September, 2003 \1111111111111/ II I" r: A 8;:: III , ,,"_. Or rtfu.::.fql) 11II ", ", VA /'i ....... :i' "lA, ,- 2 (j O~POR4l:; 'V ~ ::: _.....0 ~ ~ .::: ~- ~ - - - - - - - - City of Meridian Mayor and City Council By: William G. Berg, Jr., City Clerk First Reading: Adopted after first reading by suspension ofthe Rule as allowed pursuant to Idaho Code 50-902: YES X NO Second Reading: Third Reading: 8- 2-6-& 3 7. c:: , C-Q ,0 O~ % '7<> USr 151' . ~.f ............, ~~,~ ......'III/COUNT'l . ~\\\'\" 11/1(IIJIlIIIIIII' - z:\ Work\M\Meridian\Meridian 1 5360M\Ordinanees City Hall\2003 Ord\Sum Ord Reapl Title 7 Chapter 8 Park Regulatiolls 0& 0 I 03.doe Summary Repeal Chapter 7 Title 8 Parks Regulations Page 1 of 1 August 22,2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridian Fire Department REQUEST Ordinance No. International Fire Code: August 26, 2003 ITEM NO. 10 : Adopting the 2000 Edition AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Ordinance ~ !)V Ovilf ~' oJ (pit' n .4/('" OJ (jrJ-l 0 ') , /) / I o ) Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. , . J/ P\L\nL~\IN CITY OF MERIDIAN ORDINANCE NO. 03- 10 J '1 BY: 1dl'hmJ tie tu~cL AN ORDINANCE OF THE CITY OF MERIDIAN, IDAHO, ADOPTING THE 2000 EDITION OF THE INTERNATIONAL FIRE CODE, REGULATING AND GOVERNING THE SAFEGUARDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS ARISING FROM THE STORAGE, HANDLING AND USE OF HAZARDOUS SUBSTANCES, MATERIALS AND DEVICES, FROM CONDITIONS HAZARDOUS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF MERIDIAN, IDAHO; PROVIDING FOR THE ISSUANCE OF PERMITS FOR HAZARDOUS USES OR OPERATIONS; REPEALING ORDINANCE NO. 807 OF THE CITY OF MERIDIAN, IDAHO, AND ALL OTHER ORDINANCES AND PARTS OF THE ORDINANCES IN CONFLICT THEREWITH; AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, ADA COUNTY, IDAHO: SECTION 1: That Chapter 4 of Title 10 of the Meridian City Code be, and the same is, hereby repealed. SECTION 2: That Chapter 4 of Title 10 of the Meridian City Code be, and the same is, hereby reenacted to read as follows: 10-4-1: INTERNATIONAL FIRE CODE ADOPTED: There is hereby adopted by the Mayor and the City Council of the City of Meridian, County of Ada, State of Idaho, for the purpose of regulating and governing the safeguarding oflife and property from fire and explosion hazards arising from the storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or propeliy in the occupancy of buildings and premises in the City of Meridian, Idaho and providing for the issuance of permits for hazardous uses or operations; and each and all of the regulations, provisions, conditions and terms of such FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 1 International Fire Code, 2000 edition, published by the International Code Council, Inc., one (1) copy of which has been and is now on file in the office of the Meridian City Clerk and the same are hereby adopted and incorporated as fully as if set out at length herein. From the date in which this Chapter shall take effect, the provisions thereof shall be controlling within the limits of the City of Meridian, County of Ada, State of Idaho. 10-4-2: AMENDMENTS TO THE 2000 INTERNATIONAL FIRE CODE: 102.1.1 New construction, additions and alterations: Approval as a result of plan reviews shall not be construed to be an approval ofa violation of the provisions of this code or of other ordinances of the jurisdiction. Plan reviews presuming to give authority to violate or cancel provisions of this code or of other ordinances of the jurisdiction shall not be valid. 103.1 General. The department of fire prevention is established within the jurisdiction under the direction of the Fire Chief. The function of the department shall be the implementation, administration and enforcement ofthe provisions of this code. 103.2 Appointment. The Code Official shall be the Fire Chief of the jurisdiction. In the absence of the Fire Chief, the Deputy Chief-Fire Prevention shall be designated the Code Official. 104.1 General. The code official is hereby authorized to enforce the provisions of this code and shall have the authority to render interpretations of this code, and to adopt policies, procedures, rules and regulations in order to clarify the application of its provisions. Such interpretations, policies, procedures, rules and regulations shall be in compliance with the intent and purpose of this code and shall not have the effect of waiving requirements specifically provided for in this code. The fire chief is authorized to administer and enforce this code. Under the chief's direction, the fire department is authorized to enforce all ordinances of the jurisdiction pertaining to: a. the prevention of fires; b. the storage, use and handling of hazardous materials; c. the installation and maintenance of automatic, manual and other private fire alarm systems and fire-extinguishing equipment; d. the maintenance and regulation of fire escapes; e. the maintenance of fire protection and the elimination of fire hazards on land and in buildings, and other property, including those under construction; FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 2 g. the maintenance of means of egress, and h. the investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials, for authority related to control and investigation of emergency scenes, see Section 104.11. 104.1.2 Fire prevention bureau personnel and police. The chief and members of the fire prevention bureau shall have the powers of a police officer in perfonning their duties under this code. When requested to do so by the chief, the chief of police is authorized to assign such available police officers as necessary to assist the fire department in enforcing the provisions of this code. 104.6.3 The fire department shall keep a record of fires occurring within its jurisdiction and of facts concerning the same, including statistics as to the extent of such fires and the damage caused thereby, together with other information as required by the code official. The fire department shall retain for not less than five (5) years a record of each investigation made showing the cause, the findings and disposition of each investigati on." 105.1.1Permits required. A permit, if required by the local jurisdiction, shall be obtained from the designated official prior to engaging in activities requiring a pennit within the local jurisdiction. Fees: Whenever a permit, inspection, or plan review is required or allowed pursuant to the International Fire Code, or other applicable provision of the Meridian City Code, the City may, by Resolution duly adopted by the City Council, charge and collect a fee for such pennit, inspection, or plan review. 109.3 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the code official, or of a pennit or certificate used under provisions of this code, shall be guilty of a misdemeanor. Each day that a violation continues after due notice has been served shall be deemed a separate offense, 110.1.1.2 Overcrowding. Overcrowding and admittance of persons beyond the approved capacity of a place of assembly is prohibited. The chief, upon finding overcrowding conditions, or obstructions in aisles, passageways or other means of egress, or upon finding a condition which constitutes a serious menace to life, is authorized to close the facility and cause the assembly, perfonnance, presentation, spectacle or entertainment to be stopped until such conditions are corrected or obstructions are removed. 111.4 Failure to comply. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perfonn to remove a violation or unsafe condition, shall be guilty of a misdemeanor. Section 901.6.1.1 Periodic Inspection and Testing. The chief is authorized to require FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 3 periodic inspection and testing of fire sprinkler systems, fire hydrant systems, standpipe systems, fire alann systems, portable fire extinguishers, smoke and heat ventilators, smoke removal systems and other fire protection or fire extinguishing systems or appliances. a. Automatic fire extinguishing systems shall be inspected and tested at least annually, see the current edition of National Fire Protection Association Standard 25. b. Fire alann systems shall be inspected and tested at least annually, see the current edition of National Fire Protection Association Standard 72. c. Standpipe systems shall be inspected and tested at least every five (5) years, see the current edition of National Fire Protection Association Standard 25. 901.4 Installation. Fire protection systems shall be maintained in accordance with the original installation standards for that system. Required fire protection systems shall be extended, altered, or augmented as necessary to maintain and continue protection whenever the building is altered, remodeled or added to. Alterations to fire protection systems shall be done in accordance with applicable standards. Fire protection systems shall comply with the Intemational Fire Code and the current appropriate edition of the National Fire Protection Association Standards. 901.6.2 Inspection and Test Results. All inspection and test reports shall be sent to the Chief by the contractor (person) doing the maintenance or inspection. Reports of inspections and tests shall be maintained on the premises and made available to the Chief when requested. 903.2.7.1 Group R, Division 1 Occupancies. An automatic sprinkler system shall be installed throughout apartment houses three or more floors in height or containing 6 or more dwelling units, in congregate residence three or more floors in height and having an occupancy load of 20 or more in hotels, three or more floors in height or containing 13 or more guest rooms. Residential or quick-response standard sprinklers shall be used in dwelling units and guest room portions of the building. For purposes of this requirement, and detennining the number of floors, the word "floors" include those floors that are below grade plane, at grade plane and above grade plane. 903.4. A. Multiple Tenants in a Single Building. An approved audible sprinkler flow alann to alert the occupants of each tenant space shall be provided in the interior of the building at a normally attended location within each tenant space." 903.4.2 Alarms. Approved audible devices and visual alanns with a minimum candela rating of 110 shall be connected to every automatic sprinkler system. Such sprinkler water-flow alarm devices shall be activated by water flow equivalent to the flow of a FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 4 single sprinkler of the smallest orifice size installed in the system. Alarm devices shall be provided on the exterior of the building in an approved location. Where a fire alarm system is installed, actuation of the automatic sprinkler system shall actuate the building fire alann system. 907.1.1 Construction documents. Construction documents for fire alann systems shall be submitted for review and approval prior to system installation. Construction documents shall include, but not be limited to, all of the following: 1, A floor plan. 2. Locations of alann-initiating and notification appliances. 3. Alarm control and trouble signaling equipment. 4. Annunciation. 5. Power connection. 6. Battery calculations. 7. Conductor type and sizes. 8 . Voltage drop calculations. 9. Manufacturers, model numbers and listing information for equipment, devices and materials. 10, Details of ceiling height and construction. 11. The interface of fire safety control functions. 12. Fire Alann Drawings shall be stand alone and drawn to 1/8" scale. 907.1.2.1 Design Standards. Fire Alarm systems shall be installed and maintained in accordance with the International Fire Code and the current edition of National Fire Protection Association Standards 72. 907.1.3.1. Notification Devices. When fire alann systems not required by the International Fire Code are installed, the notification devices shall meet the minimum design and installation requirements for systems, which are required by this code. Intent: (Non-required fire alarm systems shall provide the same level of occupant notification that required systems provide). 907.1.3.2. Partial Or Limited Detection Systems Are Allowed. If notification devices are provided, they must meet 907.1.3 (1.) above. SECTION 3: CHAPTER 33 EXPLOSIVES AND FIREWORKS That sections 3301.1.3, 3301.2.2, 3301.2.3, 3301.2.4.2, and 3308.1 through 3308.3 are hereby deleted from the International Fire Code. FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 5 SECTION 3404 STORAGE 3404.2.13.1.3 Underground Tanks Out Of Service For One Year. Underground tanks that have been out of service for a period of 1 year shall be removed from the ground in accordance with Section 3404.2.14 or abandoned in place in accordance with Section 3404.2.13 .1.4. Upon approval of the Chief underground tanks that comply with the performance standards for new or upgraded underground tanks set forth in Title 40 Section 280.20, or 280.21, of the Code of Federal Regulations may remain out of service indefinitely so long as they remain in compliance with the operation, maintenance and release detection requirements of the federal rule. SECTION 3704 HIGHLY TOXIC AND TOXIC COMPRESSED GASES 3704.2.2.7 Treatment systems. The exhaust ventilation from gas cabinets, exhausted enclosures and gas rooms, and local exhaust systems required in Sections 3704.2.2.4 and 3704.2.2.5 shall be directed to a treatment system. The treatment system shall be utilized to handle the accidental release of gas and to process exhaust ventilation. The treatment system shall be designed in accordance with Sections 3704.2.2.7.1 through 3704.2.2.7.5 and Section 510 of the International Mechanical Code. Upon approval of the Chief, emergency response kits recommended by the Chlorine Institute may be used for chlorine gas product leaks in lieu of the treatment system requirements of this section, as long as there are adequate responders immediately available, who are trained in their use and acceptable to the Chief. CHAPTER 45 Chapter 45 "Referenced Standards" - Shall be construed as the most current edition of the National Fire Protection Association Standard available. SECTION 4: REFERENCES TO APPENDIX. When the Meridian City Code references an appendix to the International Fire Code 2000, the provisions of the appendix shall apply to all APPENDICES A - G, APPENDIX A - BOARD OF APPEALS, APPENDIX B - FIRE-FLOW REQUIREMENTS FOR BUILDINGS, APPENDIX C - FIRE HYDRANT LOCATIONS AND DISTRIBUTION, APPENDIX D - FIRE APP ARA TUS ACCESS ROADS, APPENDIX E - HAZARD CATEGORIES, APPENDIX F - HAZARD RANKINGS, and APPENDIX G - CRYOGENIC FLUIDS _ WEIGHT AND VOLUME EQUIVALENTS, and all appendices are adopted, except as for the amendments to APPENDIX A and APPENDIX D as amended herein below: APPENDIX A SECTION AI01.3.2 VACANCIES FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 6 AI01.3.2 Vacancies. Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. Members appointed to fill a vacancy in an unexpired term shall be eligible for reappointment to two full tenns. Ifthe unexpired term cannot be filled by nomination by the code official or the chief administrative officer of the jurisdiction, then the members shall be able to pursue a member outside of the tenns as outlined in Section AI01.2, to appoint an unfilled member position. APPENDIX D: SECTION DI03 MINIMUM SPECIFICATIONS DI03.1 Access road width with a hydrant. Delete options 70' DIAMETER CUL-DE- SAC and 60' HAMMERHEAD. SECTION DI07 ONE- OR TWO-FAMILY RESIDENTIAL DEVELOPMENTS DI07.1 One- or two-family dwelling residential developments. Developments of one- or two-family dwellings where the number of dwelling units exceeds 50 shall be provided with separate and approved fire apparatus access roads, and shall meet the requirements of Section DI04.3. DI07.1 EXCEPTIONS: 2. The number of dwelling units on a single fire apparatus access road shall not be increased unless fire apparatus access roads will connect with future development, which is slated to occur within the next 6 months, or as determined by the code official. 10-4-5: SEVERABILITY: The provisions of this chapter shall be deemed severable and a finding by a court of law that a provision of this chapter is unlawful shall have no effect on the remaining provisions. SECTION 5: All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 6: VALIDITY: The Meridian City Council hereby declares that any section, paragraph, sentence or word of this ordinance as adopted and amended herein be declared for any reason to be invalid it is the intent of the Meridian City Council that it would have passed all other portions of this ordinance independent of the elimination here from of any portion as may be declared invalid. SECTION 7: DATE OF EFFECT: FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 7 This ordinance shall be in full force and effect after its passage, approval and publication on the 2 6 -f'~ day of /luJ a.r c- , 2003. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 2 6 ~ day of ffictl u.r-t , 2003. Attest: APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 26 tfJ day of Au;- us6- ,2003. _t(~+~ Mayor Robert D",,~'t5f ME;'I-t~- " -<.... 'Ii()" ,,> $' C}," ::--.... J~1 .... "/ .2' oOr.poP'4', '0\'z" ~ , , I~ ~~ ~ ~ \.'6 .~ ~ ~ - - - SEAL ~ " "J- ~ &r\ DC)::: ~..." "G< '\~ - ~ "0 ~ r 1 sl ' . ",9 $ ~ '1 ",," '" -;.. C ~.- " /.'/ OUNT'( '.; \\" .'/111/ ' 1\11' "IIIIl 1111\1\\ Jldk-:~~ ~. City Clerk An Ordinance of the City of Meridian By: William G. Berg, Jr., City Clerk First Reading: $'-26 -P.3 Adopted after first reading by suspension of the Rule as allowed pursuant to Idaho Code 50-902: YES X NO Second Reading: Third Reading: STATE OF IDAHO,) : ss. County of Ada. ) On this 2:1'1(". day of A-l-L~,9t- , 2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 8 IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) tpw.l:J-tlOQ ......ON S 4.,., <> t';$-TA-N.ri<>. €J~':;" 0 ~ ~J.. ,'[..;..,. 0"'=" "'V \0'" ~ e 1 \ P P : : '" I:! I . a 1'l ~ I '" 1'l \ I 0 tlI '- I Q ~.. d'~..!tJm,1:S--:~O<>., <>.~1Ji.OF1P~+ .:!1.Ei1'QIiIIGe(L ShMn1~~ NOTARY PUBLIC FOR IDAHO RESIDING AT: Adli-c()U1-tTvl Jdah.J MY COMMISSION EXPIRES: '1.f-U;-V<; Z:\Work\M\Meridian\Meridian I 5360M\2003 Fire Code Ordinance\FireCodewUFC [ntel11at 03 18 03,doc FIRE CODE ORDINANCE ADOPTING THE INTERNATIONAL FIRE CODE 2000 9 WHITE PETERSON KEVIN E, DINIUS JUUE KLEIN FISCHER WM, F, GIOR,\Y, [II T. Guy HALLAM' JILL HOUNKA D, SAMUELJOfINSON WILLIAM A, MORROW WILLIAM F. NtCfIOLS' CHRISTOPHER S, NVE WHITE, PETERSON, MORROW, GlORA Y, ROSSMAN, NYE & ROSSMAN, P.A. PHILIP A, PETERSON A L NAMP A OFFICE ERJCAS,PfIlLLlPS TTORNEYS AT A W 5700 E. FRANKLIN RD., ERIC S. ROSSMAN SUJTE 200 TODD A, ROSSMAN NAMPA, IDAHO 83653-8402 TERRENCE R. WHITEn TEL, (208) 466-9272 NICHOLAS L. WOl.LEN FAX (208) 466-4405 · Also admitted ill OR .. Also admitted in W A August 20, 2003 William G. Berg, Jr. City of Meridian 33 E. Idaho Meridian, Idaho 83642 RECEIVED AUG 1 8 2003 City Of Meridian City Clerk Office Re: Ordinance No. 03- log 1 , (Fire Code Ordinance Adopting the International Fire Code for the City of Meridian) Summary of Publication Dear Will: Pursuant to the direction of the Meridian City Council, this office has prepared a summarization of the ordinance for the City of Meridian, pursuant to the City's action. I do hereby advise the City, and make this statement, that said summary is true and complete and provides adequate notice to the public of the provisions of said ordinance. You are hereby directed to file this statement with the ordinance, pursuant to the provisions of Idaho Code S 50-901(A). Wm. F. Nichols Enclosure Z:\Work\M\Meridian\Meridian lS360MQ003 Fire Code Ordillance\Berg Sum Ord for Fire Code Ordinance 08 20 03,dcc NOTICE AND PUBLISHED SUMMARY OR ORDINANCE PURSUANT TO I.C. ~ SO-901(A) CITY OF MERIDIAN ORDINANCE NO. 03- ! t? 3 q PROVIDING FOR THE REPEALING OF THE FIRE CODE AND TO INCORPORATE THE 2000 EDITION OF THE INTERNATIONAL FIRE CODE This ordinance repeals Ordinance No. 807 ofthe Meridian City Code, and provides for the adoption of the 2000 Edition of the International Fire Code into the Meridian City Fire Code, to provide for regulation and governing of the safeguarding of life and property from fire and explosion hazards arising from storage, handling and use of hazardous substances, materials and devices, and from conditions hazardous to life or property in occupied buildings and premises within the City of Meridian. The ordinance also provides for the issuance ofpermits for hazardous uses or operations, and each and all of the regulations, provisions, conditions and terms of such International Fire Code, 2000 edition. The ordinance includes specific amendments to various provisions of the International Fire Code. A full text of this ordinance is available for inspection at City Hall, City of -fA Meridian, 33 East Idaho, Meridian, Idaho. The ordinance will be effective on this 26 - ~ / \\\1111111l1/11/ - day of uJ't" ,2003. \\\\\\oc. M'En 1I111 r ,\ _~ iT' ~ '-tlD." .1/ ", ~"" '4 -'0'; ~ (j~ PO'" 'It- -'-;-. ~ o?\ I~ljl':t- ~ ,::. ~G <;0 -::. ~ ~ ~ - - ~. ~ - - - - = ~ City of Meridian 7: &::; Mayor and City Council % "1. C-Qu.s ~ ,,,0) R f By: William G. Berg, Jr., City Clerk .\.... 0-1 r 15 ~"r' .::,...:~ First Reading: g -- 26 - p.J ........1111 COUNT'! ' \\\\\\' I/J.l ~\ Adopted after first reading by suspension of the KiH~'M\a1)owed pursuant to Idaho Code 50-902: YES x: NO Second Reading: Third Reading: Z:\Work\M\Mcridian\Meridian [5360M12003 Fire Code Ordinallce\BuildingCodeSumOrd 08 20 03,doc RESOLUTION NO. tJ 3 --10 g BY: Tamrn,J deW~ A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO PROVIDE FOR FINDINGS AND TO ESTABLISH SKATE PARK RULES AND PARK SHELTER RULES UNDER THE PARK REGULATIONS CODE AT CHAPTER 13 TITLE 2 FOR THE PARKS AND RECREATION DEPARTMENT FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority [pursuant to LC. ~ 50- 302] to establish resolutions not inconsistent with the laws of the state ofIdaho as maybe expedient, in addition to the special powers therein granted, to maintain the peace, good goverrunent and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the skate park and park shelters are owned and operated by the Parks and Recreation Department of the City of Meridian and are made available to the public for their enjoyment and pleasure as long as the public abides by the skate park rules and park shelter rules; and WHEREAS, the City has authority under the Park Regulations Ordinance Code at Chapter 13 Title 2 of the Meridian City Code to set rules and regulations; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to establish skate park rules and park shelter rules for the City of Meridian to implement guidelines for the appropriate use of the skate park and park shelters for the public for the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1. Pursuant to Idaho Code ~50-301 et seq., the Mayor and City Council hereby adopt the City of Meridian Skate Park Rules and Park Shelter Rules for the Parks and Recreation Department for the City of Meridian, copies of which are attached hereto as Exhibits 1 and 2, respectively, and incorporated as if set forth in full herein. A copy ofthis Resolution and attached Exhibits 1 and 2 shan be held on file in the office of the City Clerk. RESOLUTION FOR SKATE PARK RULES AND PARK SHELTER RULES FOR THE CITY OF MERIDIAN PAGEIOF2 ( SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on September 1, 2003. PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 26 f'f:. day of ;:h.,. t tl d -t- , 2003. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 2b ~ day of /lurJ-f .2003. ~ " -~~ Mayor obert D. Corrie -- ATTEST: " 8'- ~ Co. ,~o ~ ~"Yo us! 1Si . ~.; ~/ '1 -- ~'i?' ,,~ Z:\Work\M\Meridian\Meridian I 5360M\Reso]utioI1S City HallQ'f:U);&'Qt!.I\tUjfi'Skat~\~'al1d Park Shelter Rules 08 20 03.doc 1111t1l1l1l1\\\\\\\\ RESOLUTION FOR SKATE PARK RULES AND PARK SHELTER RULES FOR THE CITY OF MERIDIAN PAGE 2 OF 2 SKATE PARK RULES · Skate safe and have fun - Remember, use of the Skate Park is at your own risk. · Treat everyone with respect. · Hours of Operation: 12 hour before sunrise to 12 hour after sunset. · Skateboards and Juline Skates Only. NO bicycles or scooters allowed. · Skateboard helmets are strongly recommended at all times when skating or standing on the Skate Park surface. Elbow, wrist and kneepads are also recomlTIended. · No glass containers. · No weapons. · No alcoholic beverages. · No slTIoking. · Personal Conduct and Behavior: 1. No threats or violence. 2. No graffiti. 3. No littering. · The City of Meridian is NOT responsible for lost or stolen items. · The Skate Park is CLOSED when ice or snow is on the surface. IN CASE OF EMERGENCY CALL 911 PARKS AND RECREATION OFFICE 888-3579 As Per City of Meridian Code PARK SHELTER RULES · Hours of Operation: ~ hour before sunrise to )!z hour after sunset. · No riding skateboards, inUne skates, scooters or bicycles in the shelter. · No climbing or hanging from the shelter structure. · No littering. · No graffiti. · No alcoholic beverages allowed except by approved Park Alcohol Beverage Application and Permit. · Reservations shall have priority for use of shelter. · The City of Meridian is NOT responsible for lost or stolen items. IN CASE OF EMERGENCY CALL 911 PARKS AND RECREATION OFFICE 888-3579 As Per City of Meridian Code CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1, That I am the duly appointed and elected Clerk of the City of Meridian, a duly incorporated City operating under the laws of the State ofIdaho, with its principal office at 33 East Idaho, Meridian, Idaho. 2. That as the City Clerk of this City, I am the custodian of its records and minutes and do hereby certify that on the 26..t-l day of A-kJuJ'f ,2003, the following action has been taken and authorized. A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO PROVIDE FOR FINDINGS AND TO ESTABLISH SKATE PARK RULES AND PARK SHELTER RULES UNDER THE PARK REGULATIONS CODE AT CHAPTER 13 TITLE 2 FOR THE PARKS AND RECREATION DEPARTMENT FOR THE CITY OF MERIDIAN; PROVIDING FOR HOURS OF OPERATION, GUIDELINES ON SKATEBOARDS, HELMET REQUIREMENT, AND RULES FOR THE SKATE PARK AND FOR THE PARK SHELTERS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. ~ 50- 302] to establish resolutions not inconsistent with the laws of the state ofldaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the skate park and park shelters are owned and operated by the Parks and Recreation Department of the City of Meridian and are made available to the public for their enjoyment and pleasure as long as the public abides by the skate park rules and park shelter rules; and WHEREAS, the City has authority under the Park Regulations Ordinance Code at Chapter 13 Title 2 ofthe Meridian City Code to set rules and regulations; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to establish skate park rules and park shelter rules for the City of Meridian to implement guidelines for the appropriate use of the skate park and park shelters for the public for the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1. Pursuant to Idaho Code ~50-30l et seq., the Mayor and City Council hereby adopt the City of Meridian Skate Park Rules and Park Shelter Rules for the Parks and Recreation Department for the City of Meridian, copies of which are attached hereto as Exhibits CERTIFICATE OF CLERK PAGE 1 OF 2 1 and 2, respectively, and incorporated as if set forth in full herein. A copy of this Resolution and attached Exhibits 1 and 2 shall be held on file in the office ofthe City Clerk. SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on b 1\\U11111111'11 Septem er 1, 2003. ,\,\IIOf ~~c-D '''If~'" ,\ JII'lC"I'/'l. 'K -0\' L -{ '-1'~ ~""" f:A" pno. -7,'1,; "'"", ~ u~ cPf2. ~''-''!~ ~ ~ ~ 0 ~ - ~ - - ~ .2 ; : ss: - - STATE OF IDAHO, ) County of Ada. ) e.1.o~ day of HU-%IA '?,-t ,2003, before me, Jrha.flJY'-USYVLL ~ _, a Notary Public, appeared WILLIAM G. BERG, JR., known or identified to me, respectively, to be the City Clerk of the City of Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the same on behalf of the City of Meridian. <t>'Il\l\N\IiltHlISlll:~t) .~.p ----~>:(.r~$ ..~/C;'tA.i?~>fj!.. ",ii1:i.i/ ~ or ~r ~ /!II%) f , iii '" : \ ~ rJ I I m e l , Ia ~ '- I : .. \ ~o(C,'Oq 'tl'" ,I~ ,:,~.ff1 m .s.;:,_ ,," ~T. ~.Q~~Tiici~~~. QllI'UII1'1!It' 3hcc(dY( 8rvw."fh Notary Public for Idaho Residence: Adbl.. Cotl..-rzlz~ ( Jda.tl-<J Commission Expires: '1- 2.8' -05 On this SEAL) Z:\Work\M\Meridian\Meridian I 5360M\Resolutions City HallI2003\CERT ofCLK Skate Park and Park Sheller Rules 08 20 03,doe CERTIFICATE OF CLERK PAGE 2 OF 2 RESOLUTION NO. 03- 4-0 q BY: lLet'lA.. /3itd-- A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO PROVIDE FOR FINDINGS AND TO ESTABLISH THE ADOPTION OF THE COMPREHENSIVE PARKS AND RECREATION SYSTEM PLAN - ACTION PLAN DATED AUGUST 2003 AS AN ACTION PLAN DOCUMENT FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. S 50- 302] to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Comprehensive Parks and Recreation System Plan - Action Plan dated August 2003 provides specific recommendations for parks, open space, trails and other recreation facilities and presents a strategy for funding and implementing the Plan; and WHEREAS, the Mayor and City Council have reviewed the Comprehensive Parks and Recreation System Plan - Action Plan, and said Comprehensive Parks and Recreation System Plan - Action Plan is an essential planning document and action plan for the City of Meridian; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests ofthe City of Meridian to adopt the Comprehensive Parks and Recreation System Plan - Action Plan as a planning document and action plan for the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1. Pursuant to Idaho Code SSO-3Ot et seq., the Mayor and City Council hereby adopts the Comprehensive Parks and Recreation System Plan - Action Plan dated August 2003 which is attached hereto as Exhibit "A", and by this reference incorporated herein. A copy of this Resolution and the attached Comprehensive Parks and Recreation System Plan - Action Plan dated August 2003 for the City of Meridian shall be held on file in the office of the City Clerk. RESOLUTION ADOPTING THE COMPREHENSIVE PARKS AND RECREATION SYSTEM PLAN DATED AUGUST 2003 PAGE 1 OF2 SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on the 2 b .;'~ day of /9zA..qMI--& ,2003. t7 PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this of /fur f- ,2003. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this day of f1-u.r I , 2003. Zb~day Zb 11> ~ Mayo~Ro oct D;;:~-- ATTEST: RESOLUTION ADOPTING THE COMPREHENSIVE PARKS AND RECREATION SYSTEM PLAN DATED AUGUST 2003 PAGE 2 OF 2 CERTIFICATE OF CLERK OF THE CITY OF MERIDIAN I, the undersigned, do hereby certify: 1. That I am the duly appointed and elected Clerk of the City of Meridian, a duly incorporated City operating under the laws of the State of Idaho, with its principal office at 33 East Idaho, Meridian, Idaho. 2. That as the City Clerk of this City, I am the custodian of its records and minutes and do hereby certifY that on the 26 ..f~ day of ~-6 ,2003, the following action has been taken and authorized. A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO PROVIDE FOR FINDINGS AND TO ESTABLISH THE ADOPTION OF THE COMPREHENSIVE PARKS AND RECREATION SYSTEM PLAN - ACTION PLAN DATED AUGUST 2003 AS AN ACTION PLAN DOCUMENT FOR THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority [pursuant to I.C. 9 50- 302] to establish resolutions not inconsistent with the laws ofthe state ofIdaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the Comprehensive Parks and Recreation System Plan - Action Plan dated August 2003 provides specific recommendations for parks, open space, trails and other recreation facilities and presents a strategy for funding and implementing the Plan; and WHEREAS, the Mayor and City Council have reviewed the Comprehensive Parks and Recreation System Plan - Action Plan, and said Comprehensive Parks and Recreation System Plan - Action Plan is an essential planning document and action plan for the City of Meridian; and WHEREAS, the Mayor and Council have deemed it expedient and in the best interests of the City of Meridian to adopt the Comprehensive Parks and Recreation System Plan - Action Plan as a planning document and action plan for the City of Meridian. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO as follows: SECTION 1. Pursuant to Idaho Code 950-301 et seq., the Mayor and City Council hereby adopts the Comprehensive Parks and Recreation System Plan - Action Plan dated August 2003 which is attached hereto as Exhibit "A", and by this reference incorporated herein. A copy of this Resolution and the attached Comprehensive Parks and Recreation System Plan - Action CERTIFICATE OF CLERK PAGE 1 OF 2 Plan dated August 2003 for the City of Meridian shall be held on file in the office ofthe City Clerk. SECTION 2: EFFECTIVE DATE. This Resolution shall be in full force and effect on the ;2 6 -If:- day of .4ur ,.--1 ,2003. ~~~/~ STATE OF IDAHO, ) : ss: County of Ada. On this ) ;2h-[&' day of g- ~. _~~~t- ,2003, before me, haIJYh rv(,cfe.~ ,a Notary Public, appeared WILLIAM G. BERG. JR., known or identified to me, respectively, to be the City Clerk of the City of Meridian, Idaho, that executed the said instrument, and acknowledged to me that he executed the same on behalf ofthe City of Meridian. SEAL) smallino $"ON S QQ ~.~ -----*';~ ~~..~o'fAJ?;>~(> Qco: ~ \ ~ : ' ~ ~ m I ' " III t ' D \ I '" t1 \ " ., ., " ~C.. '" ~ ....'... "':1,. 0<1> <> y''''..._ ,);_"~1." '" · <-1..,.;.,----..;, t>-:v(. ..", ....cOF }.~,." C1mQC'lU~ ShccrmJmtfl1 Notary Public for Idaho , Residence: A-c&,f ~?t/tA~-t2{- ; ,jc{altu Commission Expires: 1,-'Zf)-riJ5 Z:\Work\M\Melidbn\MelidianI5360M\Resolutions City Hall\2003\Cert of Clerk for Resol Adoptin Comp Pmks and Rec System Plan Action Plan 08 21 03 .doc CERTIFICATE OF CLERK PAGE20F2 { COMP EHE IVE PA D RECRE TIO SY TEM PLA MERIDIAN, IDAHO, "'?"<<-'~?~~.ry>:"O:ii:;F~"'<."'~" q Y.'''-~ _v < ~./" Yl ,:i> ";"~" ~?" f _ -, "'~ <' "/7.?"C< ".'lf~>' ",,, "y~".<<.,~ C<. {~" "~h ".<<,r$"";:,,":"";<V(.'~":;'':.X,,",:''; ~~~ION ~L:AlN" ,.' . . - - "', ,', ":",' ':. ~,- 7_::~ PLANNING TEAM Mayor: Robert D. Corrie City Council: Tammy de Weerd, Council President William L. M. Nary, Council Member Keith Bird, Council Member Cheri McCandless, Council Member City Clerk: William G. Berg, Jf. Parks and Recreation Commission: Bruce MacCoy, President Creg Steele, Vice President Jim Keller Andee Stockton Bud Porter Ryan Riley Sean Wardle Parks and Recreation Staff: Douglas Strong, Director Diane Stewart, Office Administrator Elroy Huff, Parks Superintendent Map Editing: Steve O'Brien, Public Works Consulting: M.I.G. Inc., Portland, Oregon Jerry Dragoo, Planner TABLE OF CONTENTS Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 INTRODUCTION 1.1 Introduction to the Project 1-1 1.2 Integration with other Planning Studies 1-2 1.3 Mission Statement 1-3 1.4 Planning Area 1- 3 1.5 Population Growth 1-3 1. 6 Existing Recreation Resources 1-4 PARK LAND AND OPEN SPACE RECOMMENDATIONS 2.1 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.2.6 Introduction Facilities Plan Mini Parks Neighborhood Parks Community Parks Large Urban Parks Special Use Areas Open Space Areas 2-1 2-1 2-5 2-7 2-10 2-17 2-19 2-20 FACILITY RECOMMENDATIONS 3.1 Introduction 3.2 Pathways and Trails 3.3 Community Center 3.4 Sport Fields 3.5 Specialized Recreational Facilities 3-1 3-1 3-6 3-7 3-9 MANAGEMENT RECOMMENDATIONS 4.1 Introduction 4.2 Staffing Requirements 4.3 Impact Fees 4-1 4-1 4-3 PROJECT FINANCING 5.1 Introduction 5.2 Project Priorities 5.3 Funding Sources 5.4 Financing Strategy 5.5 Project List 5-1 5-1 5-2 5-4 5-6 CHAPTER 1 .. . . .c/ , INTRODUCTION ~!lmJ~~ ~ii.':{Dm' E1n::;'t:;;~,~~iTlN:f'mfu)Y~\~~i~T.iml'E:T(i,;:\NT~ --"," ' ,: ~ /' '^',', -' ~~ :",' ::> "~,~<':',~:;;;J$ A~ ~; j1i:N;:;lIf;,;:-"&aill.~.!;$X*~W~H.V;"~~:J1~~\.2lT:~~~ '.^ ~"Y~~,<5" " ~,A;~ ,,/, / '"?" t~; ~.;! '^~~ ~ "~ ~~", '" ~/ ',,~"~:'~^t1; ;;:~"" ~",;'1,,/~g/ q~~<~""~~.",;;..;t::i~t,."=u6~=~>>~~~(-,""",,,,!;&;Y~-7~"7.~",,;0^<"h";:;;'.^-'~"'''''''''ff.~"'"""~, ,~~.<:'~,",)-.. "~.;c<'^'?~>! ~<,~"".,,-,," ~^,<,,-,,;.o;o ,~"~~'1.f- ~(/_~A ~{.,"'" /<~~~-0.'~""''' Contents: o Introduction to the Project o Integration with Other Planning Studies . Mission Statement o Planning Area o Population Growth o Existing Recreation Resources 1.1 INTRODUCTION TO THE PROJECT Report Organization Chapter 1 ~ Introduction This report, titled the Action Plan, is a supplement to the Comprehensive Parks & Recreation System Plan completed in July of 2000. The intent of this second report is to provide specific recommendations on a layout plan for parks, open space, trails and other recreation facilities and to present a strategy for funding and implementing the Plan. Once the Action Plan is accepted, it and the original Comprehensive Parks & Recreation System Plan should be adopted together. Where inconsistencies appear betWeen the two documents. the Action Plan should take precedence. The Action Plan has been divided into the following chapters. Chapter 1 - Introduction: provides an overview of the docwnent organization, a brief analysis of population growth, and an inventory of park land found in the City. Chapter 2 - Park and Open Space Recommendations: identifies a concept for parks, trails and open space, provides design standards and policies for each park type and makes specific recommendations for each site. Chapter 3 - Facility Recommendations: provides policies and recommendations for specialized facilities such as pathways and trails, indoor recreation space, sports facilities, and other specialized areas. Page 1- 1 Meridian Comprehensive Parks and '-,ccreation System Plan 1.2 INTEGRATION WITH OTHER PLANNING STUDIES Comprehensive Parks & Recreation System Plan (Completed July 2000): City of Meridian ComprehensivePlan: Development Monitoring Report: Chapter 1 . Introduction 2003 Chapter 4 - Administration and Management Recommendations: includes recommendations and policies for administrating a park and open space system, establishes policies and recommendations for staffing the program, and looks at potential changes to the Park Impact Fee structure. Chapter 5 - Project Funding: provides a list of potential funding sources, identifies project priorities, suggests a financing strategy, and recommends a six year capital improvement program. There have been several documents and studies prepared over the last several years that influenced the development of the Action Plan. These documents were reviewed for policies, guidelines, and relevant information that could be incorporated and used to prepare the Action Plan. These documents Include: · Comprehensive Parks & Recreation System Plan (July 2000) · City of Meridian Comprehensive Plan - (July 2002) · Development Monitoring Report (February 2002) · Local Land Use Planning Act (Seminar, April 2000) · Park Impact Fee Ordinance (June 2003) It is also important for the Action Plan to comply with existing land use regulations as they apply to park and facility development. This planning document was intended to provide the background information and set policy for managing a park and recreation program in Meridian. Upon its completion it was decided that additional studies were needed to provide more direction and establish a design program for parks, open space and trails. The original plan evaluated existing conditions, assessed the need for park land and established objectives for land acquisition, park development, and management/operations. This draft plan was adopted in July 2002 and is currently undergoing minor revisions and analysis for the North Meridian Area Plan. This document provides policies and direction on how the City should grow and develop. It includes a profile of the demographic, physical, and service characteristics of the community, and establishes policies for urban growth. The Ada County Development Monitoring Report provides an overview of development activity in Ada County for the year 1999. This is one of many annual reports prepared since 1980. It contains information regarding platted subdivisions and building permits issued for both residential and non-residential development. Page 1- 2 Meridian Comprehensive Parks and I ,r;jcreation System Plan Local Land Use Planning Act: Park Impact Fee Ordinance: 1.3 Mission Statement 1.4 Planning Area 1.5 Population Growth Chapter 1 - Introduction 2003 The Idaho Local Land Use Planning Act provides cities with the authority to plan, protect and implement policies related to the development of lands within its jurisdiction. This includes the use of zoning to control land development. Title 67, Chapter 82 of the Idaho Code authorizes the imposition of park development impact fees as an equitable program for planning and financing park improvements needed to serve new growth and development. This fee is attached to every new housing unit developed in the City and can only be used for land acquisition or development. The current rate is about $667.39 per single-family unit and $607.14 for a multi-family unit. Meridian Parks and Recreation seeks to provide opportunities for the citizens of Meridian to participate in life enhancing activities by offering quality year round recreation programs, and a well designed and maintained parks system. "It is not the parks we maintain, or the recreation programs we operate, but the value we add to people's lives and the memories we help create that are most important. " The Planning Area for this study includes all of the City limits of Meridian (approximately fourteen square miles) plus unincorporated lands that may eventually be annexed to the City. This total area is called the Area Of Impact and consists of approximately 43.5 square miles. Generally, the boundaries of the planning area extend from the Chinden Road on the north to Amity Road on the south and from McDermott Road on the west to approximately one-half mile east of Eagle Road on the east side. Population growth primarily occurs through three means; 1) annexations, 2) in-migration, and 3) natural growth within the City. In Meridian, the two primary growth sources are in-migration and subsequent annexations. Both of these sources are hard to forecast because they are dependent upon outside influences such as regional growth, ability to attract growth that comes to the Boise area, the economy and the City's policies towards accommodating new growth. The following population estimates and growth forecasts are taken from the draft of the City's Comprehensive Plan and represent the current thinking on how Meridian will grow in the future. Page 1- 3 Meridian Comprehensive Parks and "",creation System Plan 2003 1.6 Existing Recreation Resources Chapter 1 - tntroduction Table 1.1 Population Estimates and Growth Forecasts City of Meridian , Year , Merldian Planning " ! I Area 1980 5,059 1990 9,596 2000 34,919 2010 54,203 2020 74,825 Source: IlllermOU/llai/l Demographics The Park Layout Plan presented in the next chapter is designed to serve the community near the year 2020. Taking the amount of available residential land within the Impact Area calculated in the draft Comprehensive Plan and multiplying by an average density of 2.93 persons per household, the expected population is derived at build-out. Table 1.2 Population Density City of Meridian ",' Densit~' I Available t. Densit~'1 I Total Units I Acres i Acres i I Low Density [0,902 2.5 27,255 Medium 8,503 5.5 46,766 Density High Density 751 8.0 6,008 Total 20,156 16.0 80,029 The 80,029 housing units multiplied by an average of 2.93 persons per household derives an estimated population of 188,000 at build- out. This number will be used to develop the Level of Service ratio for park land. Three types of park land are found in Meridian: developed park sites owned by the City, developed park sites owned by Western Ada County Park District, and undeveloped park sites owned by the City. An inventory of this park land is shown beginning on the next page. Page 1- 4 Meridian Comprehensive Parks and, ,<::creation System Plan 2003 Table 1.3 Inventory of City Park Land City of Meridian /t;f'f/.s ~~ / ' Park'" '-'1 " " . 1/,: ~ T)'pe ~'?;~~~~:~~~~~5~<~~~~ ~, ? .>~ , .- '"' Acres l' ' , ' Existing Parks Storey Park 15.00 Community Park Tully Park 18.70 Community Park 81h Street Park 4.60 Neighborhood Park Generation's Plaza 0.25 Special Use park Cox Monument Park 0.20 Special Use park Chateau Park 6.80 Neighborhood park Bear C reek Park 18.80 Community Park Meridian Settler's Park 26.80 Regional Park SubtbtalExistil1gi .'. .....<91.15.' ..i.......................... <">'..: ... Undeveloped Sites Lochsa Falls Park 30.01 Community Park McDermott Park 29.00 Community Park Meridian Settler's Park 31.40 Also I isted above Centennial Park .75 Mini Park Storey Park 5.00 Also listed above Kiwanis Park 9.30 Neighborhood Park Autumn Faire Park 6.90 Neighborhood Park Park Stone Park 6.00 Neighborhood Park ..Subt~ia]...Undeyeropedi. '.' ......... .118;36 . <............... ................ ..'Total CitY ParkJ:..arnf' ......<209.51 ...> > .......... Table 1.4 Inventory of Park Land Owned by Western Ada Recreation District Meridian Area -- . Park ! Acres: THe Fuller Park Settler's Park Swimming Pool 25.00 0.50 1.00 Community Park Mini Park Special Use Area Chapter 1 - Introduction Page 1.5 Table 1.5 Tota] Existing Park Land Meridian Area City Park Land Western Ada Rec. Park Land Other Parks Dept. maintained land City Golf Course 209.51 26.50 17.52 119.00 Chapter 1 - Introduction Page 1- 6 Contents: o Introduction o Facilities Plan o Mini Parks o Neighborhood Parks o Community Parks o Large Urban Parks o Special Use Areas o Open Space Areas 2.1 INTRODUCTION This section of the plan discusses the recommendations for specific park and open space lands in Meridian. These recommendations are divided into the following park categories: Park Type Page # MiniParks Neighborhood Park Community Park Large Urban Park S~ial Use Areas Open Space Areas 2-05 2-07 2-10 2-16 2-18 2-19 2.2 FAClLlTlES PLAN The Facilities Plan shown on page 2-4 is a grapbic illustration of 1be oontept for meeting future park. open space and nail needs in Meridiaa Some important :o.ofes about the Facilities Plan are discussed below. 1. A letter of the alphabet and number (such as C-2) defmes each site on the Facilities Plan. The number is for site identification only and corresponds to text in this section. The letter represents the type of existing or proposed park. The letter symbols are shown on the next page. Chanter 2 - Park Land Recommendations Paae 2-1 Meridian Comprehensive Parks ana, ,dcreat/on System Plan Overall Concept: Chapter 2 - Park Land Recommendations 2003 Facilities Plan ~ . , ,j : ..' ,,", ; BarkIrype.: , \.:::'}:, " , ,Symbol -: ,'- 'I M Mini Parks N Neighborhood Barks C Community Parks LV Large Urban Parks SU Special Use Areas OS Open Space Areas 2. On the Facilities Plan, an asterisk illustrates proposed park sites. The intent is to only show a general location of where a park site should be located. The actual location will be determined based on land availability, acquisition cost, and the property owner's willingness to sell. The park should be located somewhere in that square mile area the asterisk is in. 3. The location and arrangement of the parks is designed to serve the entire Urban Services Planning Area at build -out. 4. Future park names are for reference only. It is assumed over time they will be assigned an official name by the City Council. The proposed park system for Meridian features the larger multi- use Community Park as the centerpiece of the City's park system as well as some Neighborhood Parks. These parks have been located on the premise that no resident will be further than about one mile from a park. These parks will provide a wide variety of both passive and structured (sport fields) activities for the immediate neighborhoods. This "core" system of parks will provide the basic active and passive recreational opportunities. Linking these parks together and with the neighborhoods is a comprehensive system of off-street trails. This overall concept is called "the String of Pearls" with the pearls as parks and the string being the trail system. Supplementing this string of pearls will be open space areas; parks serving specialized functions and private mini parks maintained by private homeowner groups. It is important to note here that the City is willing to develop and maintain Community Parks, Urban Parks, and Neighborhood Parks. Neighborhood Parks will be reviewed on a case-by-case basis. The City may choose to maintain neighborhood parks at an acreage of seven acres or larger. It will be the responsibility of private homeowner groups or associations to develop and maintain the smaller mini parks and some Neighborhood Parks in their subdivision that the City does not maintain. Page 2-2 f Meridian Comprehensive Parks and, ,ccreation System Plan 2003 The parks proposed in this plan are designed to achieve several objectives. These include: 1. Providing Community Parks within a reasonable bicycling or walking distance of most residents. 2. Providing land for specialized facilities such as an indoor recreation center, special playgrounds and other unique features. 3. Utilizing linear parks, canals, and water courses for trails. Park Index: The purpose of the table below is to provide a quick reference locating the discussion on specific park sites. Table 2.1 Index of Individual Park Recommendations Meridian Planning Area ~t'sffe -N"umber' ; Park Nal11e ' " "" 1 - "v',,, r L v , ,-':. " .,',.;, 'oJ '" Page'NuDlbcr'(' ,," ~~ ~ '" "' ~ EXISTING LU-4 Meridian Settler's Park 2.]7 N.6 Chateau Park 2-09 C-7 Tully Park 2.10 N.8 8"' Street Park 2-09 M.IO Settler's Park 2-06 C-t2 Fuller Park 2.10 SU.14 Generations Plaza 2-19 SU-]5 Cox Monument Park 2-]9 C.]8 Storey Park 2-lQ C.2] Bear Creek Park 2-10 SU.27 Meridian Boys and Girls Club 2-]8 PROPOSED LU.5 Meridian Northeast Urban Park 2-18 C-l McMillan Road Park 2.]2 C.2 Lochsa Falls Park 2.13 C.3 North Meridian Road Park 2-13 C-5 McDermott Cherry Lane Park 2.13 OS.9 Five Mile Creek Greenway 2-21 C-II Fairview A venue Park 2.13 C-13 Meridian Middle School Park 2.]4 C-]7 Franklin Road Park 2-14 08.]6 Ten Mile Creek Greenway 2.2] 08.19 Nine Mile Drain Greenway 2.2] C.20 Overland Road Park 2.14 N.22 Kiwanis Park 2.09 C.23 Locust Grove Road Park 2.]4 C-24 Eagle Road Park 2-15 N-25 Autumn Faire Park 2-09 N-23 Park Stone Park 2.09 M.26 Centennial Park 2.06 Chapter 2 - Park Land Recommendations Page 2.3 ! Meridian Comprehensive Parks ano "eoreation System Plan 2003 2.2.1 MINI PARKS Definition: Mini Parks or Tot Lots are small one-lot parks designed to provide a small playground and open space area within a subdivision. Because of their size (less than one acre) they are limited to the facilities they can offer. They are designed primarily for small children. A. Existing Inventory: 1. Existing Conditions: Currently, there are two mini parks in the Meridian area and one is owned by West Ada Recreation District. The other is Centennial Park, which will be developed the fall of 2003. Settler's Park (Recreation District) Centennial Park (City of Meridian) 0.50 Acres 0.75 Acres B Design and Development Policies: 1. General Land Use Guidelines: a. The development and maintenance of Mini Parks should be left to the responsibility of the land developer and homeowner groups. Their intent is to provide local open space and minimal recreation use for a local subdivision. b. The following policies apply to private developments that provide mini parks within their project. c. The development of mini parks may also be encouraged as part of multi-family developments where densities exceed fifteen units per net developed acre.' 2. Site Selection Criteria: a. Mini Parks should be no smaller than 20,000 square feet. b. The site should be central as possible to the area it serves. c. The site should be mostly flat and usable. d. If possible, walking distance from any residence should not exceed one-quarter mile, and not require pedestrian crossing of busy streets. 3. Design and Development Standards: a. Appropriate facilities include: · Children I s playground · Open grass play area · Site amenities (picnic tables, benches, bike racks, drinking fountains, trash receptacles, etc.) b. The site should be visible from a local residential street and have no less than 100 feet of street frontage per open side. Chapter 2 - Park Land Recommendations Page 2-5 Meridian Comprehensive Parks anD, .80reatiDn System Plan 2003 1. Summary of Recommendations: C. Recommendations: Table 2.2 Summary of Mini Park Recommendations Meridian Planning Area r~rk I Site ! eE) r , , Aetion ;;~/ I c, I Existing -.-?"?~ : " ; ,K, ,c Number ! 'Acres! , , , i : ; , " ! Proposed (P) -' , " j Acres " , i.A~:' " , , M? ~n"-' 'c " M. 10 Settler's Park 0.50 (E) No Action M-26 Centennial Park ~. 0.75 (E) =-",,-=c .... DeveloPrn~ntcc,~"-=_, ~'~"""'"Y~ ~'~....-------,.....~~~~~ .,'-.--._.:..,_"'....0.-__- --'..-._.;,'-.-........'..".-.'_. 1 TOTAL) 1.25'> Note: Bold site is in public ownership Existing Developed Acres Proposed Acres 0.50 Acres 0.75 Acres 2. Specific Improvements: Settler's Park is a small park located at the corner of Jericho Avenue and Tanuny Street. No improvements are planned. This park is located at the corner of East 03'd Street and East Idaho Avenue. It is next to the new Meridian Boys and Girls Club. It has large mature trees, a basketball court and Volleyball court. It also provides about nineteen extra downtown parking spaces. It was developed in the fall of 2003. Chapter 2 - Park Land Reoommendations Page 2-6 Meridian Comprehensive Parks ant, . (ecreation System Plan 2003 2.2.2 NEIGHBORHOOD PARKS Definition: Neighborhood Parks are a combination playground and park designed primarily for non-supervised, non-organized recreation activities. They are generally small in size and serve an area of approximately one- half mile radius. Typically, facilities found in a Neighborhood Park include a children's playground, picnic areas, trails, open grass areas for passive use, outdoor basketball courts, and multi-use practice fields for soccer, youth baseball, etc. Size ranges from seven to fifteen acres, with the optimum size at seven acres. A. Existing inventory: 1. Existing Conditions: Currently, there are two Neighborhood Parks in the Meridian planning area. They are: 81h Street Park (City) Chateau Park (City) 4.60 Acres 6.80 Acres B. Design and Development Policies: 1. General Land Use Guidelines: a. In general, while the City supports Neighborhood Parks its primary focus is on developing Community sized parks that provide a greater variety of functions and serve a larger number of citizens. The City would look favorably at developers providing public Neighborhood Parks. The City could assume liability and maintenance responsibility if the developer chose to deed the park to the City. b. A Neighborhood Park should be developed when the neighborhood it will serve reaches about fifty percent development (measured by either acreage developed or accommodated population). c. If possible, Neighborhood Parks should be located adjacent to an elementary school where a sharing of space and facilities can be achieved. Where this occurs, the minimum park size may be reduced to about six acres. 2. Site Selection Criteria: a. Under most conditions, Neighborhood Parks should be no smaller than seven acres in size. b. The site should be central to the neighborhood it is intended to serve. c. If possible, walking or bicycling distance should not exceed one-half mile for the area it serves. Access routes should minimize physical barriers and crossing of major roadways. d. The site should be visible from adjoining streets and have no less than 200 feet of street frontage. Chapter 2 - Park Land Recommendations Page 2-7 Meridian Comprehensive Parks an" . <ecreation System Plan 2003 e. Frontage should be on a neighborhood collector street. If located on a busy street, incorporate buffers and/or barriers necessary to reduce hazards from passing vehicles. 3. Design and Development Standards: a. Appropriate facilities may include: · Unstructured open play areas and practice sport fields · Children's playground (tot and youth) · Basketball courts . Tennis courts . Picnic areas · Shelter building (small) · Trails and/or pathways · Natural open space · Site amenities (picnic tables, benches, bike racks, drinking fountains, trash receptacles, etc.) b. Parking Requirements: Minimum of three (3) spaces per acre of usable active park area to accommodate both handicap and standard parking. If on-street parking is available, this standard can be reduced by one car for every 25 feet of available street frontage. The park design should also encourage access by foot or bicycle. c. Active and noise producing facilities, such as tennis and basketball courts, should not be located near adjoining homes. C. Recommendations: The following are recommendations for existing and future Neighborhood Parks in the Meridian area. 1. Summary of Recommendations Table 2.3 Summary of Neighborhood Park Recommendations Meridian Planning Area Park' I Site I Existing (E) I " . " Action' ' c c' I I , c Number ! I Acres! ' I _ I I Proposed (P) , ' ," , I Acres I "' N.6 Chateau Park 6.70 (E) N-S 8tl. Street Park 4.60 (E) N-22 Kiwanis Park 9.30 (E) Development N-25 Autumn Faire Park 6.9 (E) Development N-23 Ustick Eagle Road Park 6.0 (E) Development Park Stone Existing Acres ;;;; 33.50 Proposed Aeres ;;;; .00 Chapter 2 - Park Land Recommendations Page 2-8 Meridian Comprehensive Parks anCJ . .ecreation System Plan 2003 2. Specific Improvements: Chateau Park is located north of Chateau Drive east of Ten Mile Road. It was developed in 2002 and is seven acres in size. 8lh Street Park is located directly east of Tully Park and consists of a playground and open grass areas. It is fully developed. The City's Water Department shops are found at the front of the park. Because of its proximity to Tully Park, no additional improvements are recommended for this park site. Two small-developed City-owned parcels are found at the south end of Mountain View High School adjacent to the Thousand Springs Subdivision. These include Los Alamitos Park (4 acres) and Thousand Springs Park (3.03 acres). In addition, the school district owns a 2.3 acre parcel just south of the Los Alamitos Park that will revert to the City if it is not developed for a school site. The school district has recently indicated that it does not intend to develop this property. It is recommended that this property be combined with the two existing sites to create a site suitable for the development of a Neighborhood Park. By combining these three parcels together, a 9.3 acre park site can be created. The Park is located in the Autumn Faire Subdivision located at the south west of the corner of Ustick Road and Black Cat Road. The developer has agreed to provide a 6.9 acre parcel. It is planned to develop site plans and construction documents in 2004. It is tentatively planned for development in 2005. Ustick-Eagle Road Park is located in the new Park Stone Subdivision near the corner of Eagle Road and East Ustick Road. It is planned to be developed in 2005. It is a six acre park. Chapter 2 - Park Land Recommendations Page 2-9 Meridian Comprehensive Parks an.. ,<ecreation System Plan 2.2.3 COMMUNITY PARKS A. Existing Inventory: B. Design and Development Policies: Chapter 2 - Park Land Recommendations 2003 Definition: A Community Park is planned primarily to provide active and stmctured recreation opportunities. In general, Community Park facilities are designed for organized activities and sports, although individual and family activities are also encouraged. Community Parks serve a much larger area and offer more facilities. As a result, they require more in terms of support facilities such as parking, restrooms, and covered play areas. Community Parks usually have sport fields or similar facilities as the central focus of the park. Their service area is roughly a "one to two" mile radius. Size ranges from ''fifteen to thirty" acres, with the optimum size at thirty acres. 1. Existing Conditions: Currently, there are three (3) Community Parks in the Meridian area. They are: Storey Park (City) Tully Park (City) Bear Creek (City) Fuller Park (Recreation District) 15.00 Acres 18.70 Acres 18.80 Acres 25.00 Acres 1. General Land Use Guidelines: a. The Community Park will be the primary park type provided in the City. It is intended to serve local needs as well as facility needs for sport fields and other structured and active uses. b. Because of their size, the acquisition of Community Park Land should occur far in advance of its need. c. A Community Park should be constructed when the area it will serve reaches about fifty percent development (measured by either acreage developed or population accommodated). They may also be developed in partnership with civic or sports groups in the Meridian area. d. Wherever feasible, Community Parks should be developed adjacent to junior or high school sites. 2. Site Selection Criteria: a. Minimum size should be roughly fifteen acres with the optimum being thirty acres. b. At least two-thirds of the site should be available for active recreation use. Adequate buffers of natural open space or low use should be used to separate active use areas from nearby homes. c. If possible, walking or bicycling distance should not exceed one to two miles for the area it serves. Page 2-10 Meridian Comprehensive Parks an... decreation System Plan 2003 d. The site should be visible from adjoining streets and have street frontage on at least two sides. Streets on all sides of the park are preferred. A 400 feet minimum of total street frontage is recommended. Where canals or other non-residential mainly use one side of the park, only one street frontage is required. e. Frontage on one side should be on a collector or arterial street. 3. Design and Development Standards: a. Appropriate facilities include: · Designated sport fields - softball, baseball, soccer, ete. · Tennis courts · Sand or grass volleyball courts · Open multi-use grass area · Children's playground - (tot and youth) · ,Restrooms · Picnic areas · Picnic shelters (various sizes) · Group picnic facilities · Trails/pathway systems · Outdoor basketball courts · Site amenities (picnic tables, benches, bike racks, drinking fountains, trash receptacles, ete.) b. Parking Requirements: dependent upon facilities provided. Require fifty spaces per ball field plus five spaces per acre of active use area. On street parking may account for some of the parking requirements based on 25 lineal feet of street frontage per automobile. e. Permanent restrooms are appropriate for this type of park but should be located to be user friendly, or in highly visible areas and near public parking lot and playground. Chapter 2 - Park Land Recommendations Page 2-11 Meridian Comprehensive Parks an.. . <ecreation System Plan 2003 C. Recommendations: 1. Summary of Recommendations: Table 2.4 Summary of New Community Park Recommendations Meridian Planning Area purk Numberl "Site IExisting (E) 'I, '," ; ~~d?!l ":" .-' ,~;:'; ',I I Acres(" " , "':, , " ;,; !, I Propo~ed 1 , ' " , ", ',;, ,.' __ <<' " I., -- (P) Acres I, . " . '. 'S' :'. .' ;;: C-J McMillan Road Park 20.00 (P) Acquisition/Development C-2 Lochsa Falls Park 30.10 (E) Development C-3 North Meridian Road Park 30.00 (P) Acquisition/Development C-5 McDermott Cherry Lane Park 29.00 (E) Development C-ll Fairview Avenue Park 20.00 (P) AcquisitionfDevelopmem C-13 Meridian Middle School Park Development on school site C-17 Franklin Road Park 25.00 (P) AcquisitionlDevelopment C-20 Overland Road Park 20.00 (P) Acquisition/Development C-23 Locust Grove Road Park 30.00 (P) Acquisition/Development C-24 Eagle Road Park 20.00 (P) Acquisition/Development Existing Aeres Proposed Acres ;: 59.10 Acres 165.00 Aeres 2. Specific Improvements: This proposed park site is located in the northwestern corner of the planning area and is intended to serve all of the area between McDermott Road, Black cat Road, Chinden Road and Nine Mile Drain. The best location is along the north side of McMillan Road. Because this park will serve a somewhat smaller area, the site could be as small as twenty acres. It is anticipated that this park site will also serve residents to the west and north who are not part of the City. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. Chapter 2 - Park Land Recommendations Page 2-12 Meridian Comprehensive Parks ar,\- ,~er;reation System Plan 2003 This newly acquired park site is designed to serve most of the northern sections of the City between Chinden Road and Ten Mile Creek. The location is along Ten Mile Road between McMillan Road and Chinden Boulevard. Due to the large area it must serve, this park site should be no smaller than thirty acres. As with the proposed McMillan Road Park, this site will also serve unincorporated areas to the north. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. This proposed park site will serve the northeastern section of the planning area. The best location is along the east side of Meridian Road. Because the existing Meridian Community Park site is located nearby, the proposed park site should be equally located between Chinden Road and McMillan Road. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. This newly acquired park site is found near the northeast corner of Cherry Lane and McDermott Road on the west side of the planning area. The site is twenty-nine acres in size. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. This proposed park site is intended to serve the central eastern portion of the planning area. An ideal location lies off Eagle Road, just south of the school district property. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. Chapter 2 - Park Land Recommendations Page 2-13 Meridian Comprehensive Parks am.. . .ecreation System Plan 2003 A major park offering a wide variety of recreational opportunities is needed in the central existing portion of the City. The only site for potential use is the ground of Meridian Middle School. It is recommended that the City work with the school district to develop formal sport fields and passive recreation use on the school playground. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria, The proposed Franklin Road Park is proposed to serve the southwestern corner of the community. An ideal location is at the intersection of Franklin Road and Black cat Road. Because some of the land in this area wiIJ be non-residential A smaller park site of 25 acres is recormnended. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. This proposed park site is intended to serve the area south of Overland Road. Much of this land is made up of one to two acre parcels. It is doubtful if this area will ever achieve a standard residential density. Because of this, a smaller park site is possible. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. This proposed park site is intended to serve the most southwesterly portion of the community. An ideal location is at northwest corner of the intersection of Amity Road and Meridian Road. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. Chapter 2 - Park Land Recommendations Page 2-14 Meridian Comprehensive Parks anCJ . ,acreation System Plan 2003 This proposed park site is intended to serve the most southeasterly portion of the community. An ideal location is off Eagle Road, midway between Victory Road and Amity Road. Please refer to the Design and Development Policies for Community Parks for the appropriate land use, site selection, and design/development criteria. Chapter 2 - Park Land Recommendations Page 2-15 Meridian Comprehensive Parks an... . ,ecreation System Plan 2003 2.2.4 LARGE URBAN PARKS Large Urban Parks are major parks serving the entire community. \Vhen Meridian Settler's Park is developed, it will meet this definition. They are often similar to a Community Park except they are usually larger in size and provide more facilities. Depending upon their location and setting, they may be passive in nature or designed to accommodate large groups in a structured setting. As a result, they require more in terms of support facilities, parking. etc. They should be designed to serve the entire community. A. Existing Inventory: 1. Existing Conditions: Currently, there is one large urban park in Meridian. It is: Meridian Settler's Park 58.0 Acres B. Design and Development Policies: 1. General Land Use Guidelines: a. The Large Urban Park should be designed to serve both local as well as conununity-wide needs. 2. Site Selection Criteria: a. Minimum size should be approximately fifty acres. b. Depending upon the setting, a majority of the site should be developed and maintained. c. The site should have full access on at least two sides of the park. Streets on all sides of the park are preferred. At least one side of the park should have access from a collector or arterial street. d. To separate adjacent homes from the park, public streets, canals, drainage chalUlels or trails should border the park property. 3. Design and Development Standards: a. Appropriate facilities include: · Sport fields · Tennis courts · Sand or grass volleyball courts · Open multi-use grass areas · Children's playground (tot and youth) . Restrooms · Skateboard park area · Large picnic areas · Group picnic areas and shelters · Individual picnic sites · Trails and pathways · Indoor recreation facilities · Aquatic facilities (indoor and outdoor) · Site amenities (picnic tables, benches, bike racks, drinking fountains, trash receptacles, etc.) Chapter 2 - Park Land Recommendations Page 2-16 Meridian Comprehensive Parks arr~ . <ecreation System Plan 2003 b. Parking requirements are dependent on facilities provided. They require five spaces per acre of active use area. For sport fields, they require fifty spaces per field. On-street parking should be discouraged. c. Permanent restrooms are appropriate for this type of park but should be located in areas highly visible, near to parking lots, sports fields or playgrounds C. Recommendations: 1. Summary of Recommendations: Table 2.5 Summary of Large Urban Park Recommendations Meridian Planning Area ~rark Number I Site 1, E1'isling (E) ! ,: ,A~tion'< ' .:' " ::' " ! ,I Acres/, Pr:oposed !, ", " , , ' , ; ,,! i (1') Aeres' ,'. , .. , .K ~' ~" ~' I ' , , __ , , __, , LU-4 Meridian Settler's Park 58.00 Development 26.80 (E) 31.40 (P) LU.5 Meridian Urban Park 70.00 (P) Acquisition Existing Acres Proposed Acres 26.80 Acres 101.40 Acres 2. Specific Improvements: This site was recently purchased by the city with the intention of it becoming primarily a sports field complex. However, there is also the need to provide passive and local facilities as well. Because of its central location and size (58 acres) this is also a good park site for specialized recreation facilities such as. a special playground, large group picnic areas, or other unique features. This park can expect to attract large volumes of traffic and thus should have direct street access on "three to four" sides. A master plan has been completed for this site and 26.8 acres has been developed. The new bathroom and concession building will be completed by the end of August 2003. Chapter 2 - Park Land Recommendations Page 2-17 Meridian Comprehensive Parks arJy . <ecreation System Plan 2003 A baseball complex is in the planning stages for about twenty- three acres on the west side of the park. It will include eight or nine fields along with restrooms, a clubhouse and parking lot. It will be constructed in a partnership with a local youth sports organization The site is located on east McMillan Road and North Locust Grove, close to the Boise City limits. It is in an area that is going to reach total build-out in about five years. The site is seventy acres in size and is in the future pathway corridor. This site will serve the northeast Meridian community as well as some of the West Boise community. It may be possible to do some joint development with the City of Boise on this site. It could serve soccer, baseball, football, soft recreational uses, pathways and walking paths. 2.2.5 SPECIAL USE AREAS Definition: Special Use Areas are miscellaneous public recreation areas or land occupied by a specialized facility. Some of the uses that fall into this classification include single purpose sites, sport field complexes, or sites occupied by recreation buildings, swimming pools, flower gardens, and architectural features. A. Existing Inventory: 1. Existing Conditions: Currently, there are five Special Use areas in the Meridian area. They are: Meridian Boys and Girls Club (City) Generations Plaza (City) City Hall Park (City) Outdoor Pool (Recreation District) Cherry Lane Golf Course (City) 0.25 Acres 0.10 Acres 0.20 Acres 1.00 Acres 119.00 Acres B. Design and Development Policies: 1. General Land Use Guidelines: a. Dependent on the type of facilities proposed. 2. Site Selection Criteria: a. Prior to the addition of any Special Use Area, the City should prepare a detailed feasibility and cost/benefit analysis for each proposed site being considered. b. Size and location of facility will be dependent upon the function of the facility considered. 3. Design and Development Standards: a. Design criteria will depend upon the facilities and activities proposed. b. Parking requirements: dependent upon the activities offered. Chapter 2 - Park Land Recommendations Page 2-18 Meridian Comprehensive Parks anc( - -;reation System Plan ( 2003 C. Recommendations: 1. Summary of Recommendations: Table 2.6 Summary of Special Use Area Recommendations Meridian Planning Area ;Park~Number I ,'" ' Site" I "Existing (E) . !, .,. '~'": ,~ Actiol;'-~' ",,07'~!. "" I ! 1", , , " ! Acres! Proposed 'I ' ' , ," " ": ~ ";--, ' , ! I' ,,"" ;,,' .;- , ,', " ('0) Acres --', ',- ,', ' , , " ..', ' ',' , " I, IC' . " ",", ,"', z --" ,-;. No Number Cherry Lane Golf Course 119.00 (E) No Change SU-14 Generations Plaza 0.25 (E) No Change SU-15 City Hall - Cox Monument 0.20 (E) No Change No Number Outdoor Swimming Pool 1.00 (E) No Change Meridian Boys & Girls Club 0,25 (E) No Cha e Existing Acres Proposed Acres 120.70 Acres 0.00 Aeres 2.2.6 OPEN SPACE AREAS Definition: Natural Open Space Area is defined as undeveloped land primarily left in its natural environment with recreation uses as a secondary objective. It is usually owned or m.anaged by a govemmental agency and may or may not have public access. This type of land often includes wetlands, environmentally sensitive areas, wildlife habitats, and stream, canal and drainage corridors. A. Existing Inventory: 1. Existing Conditions: Currently, there are three major drains passing through Meridian in a southeast to northwest fashion. These include: Ten Mile Creek Five Mile Creek Nine Mile Drain 6.7 lineal miles 7.8 lineal miles 8.5 lineal miles B. Design and Development Policies: 1. General Land Use Guidelines: a. An Open Space Area may be small individual parcels or parcels combined to create a long continuous linear pattern such as along a canal or drainage way. These lands are suitable for minimal wildlife habitat, trail corridors, or the preservation of environmentally sensitive lands. For Meridian, these lands will only minimally serve to create a sense of seclusion or separation of neighborhoods. b. Natural Open Space Area should be properly managed and maintained. c. Natural Open Space Area may be owned and managed by the City of Meridian or other responsible parties. Chapter 2 - Park Land Recommendations Page 2-19 Meridian Comprehensive Parks an" - 'creation System Plan Chapter 2 - Park Land Recommendations 2003 2. Site Selection Criteria: a. Emphasis on acquisition should be for those areas offering unique fearnres or trail opportunities. b. An analysis should be made to determine if unique qualities and conditions exist that warrant the acquisition and/or preservation of this type of land. c. Prohibiting urban development should not be a reason for acquiring natural Open Space Area. 3. Design and Development Standards: a. Natural Open Space Areas should be primarily used for passive and trail related activities. Maintenance levels should reflect the character of natural Open Space Area. b. Encourage passive recreation uses that are compatible with the preservation of the narnral areas. Where feasible, public access and use of these areas via trails should be permitted, but sensitive areas should be protected from degradation and overuse. c. Improvements should be kept to a minimum, with the natural environment, interpretive, and educational features emphasized. Such improvements should be limited to the following, although other uses or sites may permit more intensive development. · Pathways . Seating · Informational/Directional Signs · Viewing Areas d. Parking should be limited to parks and trailheads and at a size the area can accommodate. e. The location and construction of trails and other fearnres should avoid canal or stream banks, significant plant populations, and other sensitive features, while maintaining an acceptable experience and adhering to the trail development guidelines. In addition, there may be certain sensitive areas where recreation activities, even low impact activities, should not be permitted. f. Non-native plant species should be removed and native indigenous species re-introduced in Open Space Areas. Steps should be taken to eliminate non-native plant invasion. Page 2-20 Meridian Comprehensive Parks ancf - ~reation System Plan 2003 4. Management Policies a. If no specific management practice is currently developed, the policy should be the accepted standard of state and federal agencies. b. Additions to the Open Space Area should include a report documenting management recommendations specific to that site as well as impact on overall management resources. c. Policies should be developed for assessing responsibility for vegetation encroachment onto private property. In general, control of invasive plant materials should be the responsibility of the adjacent property owner. If plants originate from private property and inhabit an Open Space Area, or originate in the Open Space Area, it will be the homeowner's responsibility to remedy the problem or shoulder the burden of cost. C. Recommendations: 1. Summary of Recommendations: Table 2.7 Summary of Open Space Area Recommendations Meridian Planning Area ";;;,'Site I, ,','Site,' , - ! Existing (E) i ' 'Actl?n' ~','v jtN!lmber ',", "I, Acres/' j "" -,' " ,~~ ; ;" " ,'I I PrDPD~ed I' ' " " ;c j , , I,' ,,1 '. " I " I (P) Acres j ,', " , 08-9 05-16 08-19 Five Mile Creek Greenway (P) Ten Mile Creek Greenway (P) Nine Mile Drain Greenway (P) 37.80 32.50 41.20 Trail development Trail development Trail development Note: Linear Feet Existing miles Proposed miles .00 111.50 Chapter 2 - Park Land Recommendations Page 2-21 ~~i~willl~j~~~W~1~~j)1.~~~~~>>9j~fl~$I;Q$rnlq)~s:, ~:~ ~" ;,:' ,^:i~", '~/:;')'";'~~'~~'::~ Contents: . Introduction . Pathway and Trails . Community Center · Sport Fields . Specialized Recreational Facilities 3.1 INTRODUCTION 1.2 PA1HWAYSAND TllMLS A. Existing Inventory: Chapter 3 . Facility Recommendations This section of the Action Plan discusses recommendations for specific recreational facilities. These recommendations are divided into the following categories: Pathways and Trails Community Center Sport Fields Specialized Recreational Facilities 3-1 3-6 3-7 3-9 DejisiiJiml: Pathways and Tmils art! designd.to pmviile mdking, 1JiqdiRgandollier~~.~_ By prmidiRg linkoges to other tm!tlS andfot:ilitin~ Ihq am pR'lllide lWIl- vehicular options for travel throughout the community. Trails can be designedfor single or multiple types of users. The pathWays and trails emphasized here are those that are recreational and multiple uses in nature. Bike routes with more emphasis on transportation are not included in this definition. Pathways and trails may be either unsuifaced or treated with a variety of hard suifacing materials including concrete or asphalt. Unsuifaced trails may be left in their natural condition or supplemented with gravel, bark chips, sand, or other material. Suifacing will be dependent on the soil type. type of use, and amount of use. 1. Existing Conditions: Excluding pathways in existing parks, there are two off-street pathways in Meridian. They include: Fothergill Pathway Five Mile Creek Path Blackstone Pathway 1.00 acre 2.12 acres 1.50 acres Page 3-1 Meridian Comprehensive Parks and /"\~creation System Plan 2003 B. Design and Development Policies: 1. General Land Use Guidelines: a. The following rationale and guidelines, site selection criteria, and development standards apply to pathways and trails that are recreational in nature. Policies related to pathways that are primarily transportation oriented are not covered here. b. Trails designated in the Trails Plan found in the Comprehensive Parks and Recreation System Plan shall be defined as the "Trail Network". All policies listed below apply to this network. c. Trails that follow along canals, stream corridors and drainage ways provide natural linkages from urban development to recreational areas. Trails located parallel to these amenities provide connections with natural areas that are desired by citizens. In addition, trails in these locations minimize the loss of land for development at urban densities compared to situations where trails might need to bisect developable lands. d. Stream and canal corridors provide essential ecological functions that need protection from the impacts of development and human activity as these streams travel through urban areas. e. Trails should be planned, sized, designed, and located to minimize their impacts on stream or canal corridors and to minimize the impacts of unplanned access in and near these waterways. Where adequate land is available, multi- purpose trails running parallel to the waterway should generally be sited at least eighteen feet from the top of bank, or meet Nampa Meridian Irrigation District Requirements. f. The City will only accept trail segments that are part of the proposed Trail Network and shown on the Trails Plan, Trail segments outside the Trail Plan will be considered on a case-by-case basis. g. Developers should be encouraged to provide and build pathways and trails within their proposed developments to link with the City's overall trail system. h. Trail easements, dedications, and development need to occur prior to or at the time of development. i. The Parks and Recreation Department should assume responsibility for pathway and shoulder maintenance only. Adjoining property owners and/or homeowners association should assume landscape maintenance of the remaining areas. Chapter 3 - Facility Recommendations Page 3-2 Meridian Comprehensive Parks and "dcreation System Plan 2003 j. The city should be sensitive to private owners when trails are proposed adjacent to private property. 2. Site Selection Criteria: a. The primary purpose of recreation trails is to provide a recreation experience. Transportation to other parts of the community should be a secondary objective. Wherever feasible, recreation pathways and trails should be located off-street. However, streets can be used in order to complete the connection, whenever needed. b. Trails should be located and designed to provide a diversity of challenges. Wherever possible, trails should encourage accessibility, particularly within loop or destination opportunities. c. Trails should be developed throughout the community to provide linkages to schools, parks, and other destination points. Each proposed trail should be reviewed on a case- by-case basis to determine if it should be part of the city's trail network. 3. Design and Development Standards: a. Two basic types of trails are proposed: Off-street Multi- Purpose Trails and Off-street Hiking Trails. See item "e" on the next page for design standards for each. b. Trail alignments should take into account soil conditions, slopes, surface drainage, and other physical limitations that could increase construction and/or maintenance costs. Generally, the pathway should be two to three inches higher than the existing grade. c. Trails should be planned, sized, and designed for multiple uses, except for dedicated nature trails, and/or areas that cannot be developed to the standard necessary to minimize potential user conflicts. Additionally, the pathway sub-base materials shall include a minimum of twelve inches of pit run gravel, six inches of road mix compacted to 95 percent and two inches of asphalt paving surface. Recommended shoulder material should be a six-inch deep road mix, six feet wide. d. Centralized and effective staging areas should be provided for trail access. They should include parking, orientation and information, and any necessary specialized unloading features. Primary trailheads should have restrooms and trash receptacles; secondary trailheads might only have some parking and signage. Chapter 3 - Facility Recommendations Page 3-3 Meridian Comprehensive Parks and hdcreation System Plan 2003 Table 3.1 Summary of Trail Widths and Clearances Meridian Planning Area e. Trail widths and clearances: Minimul11 I Off-Str!3et Multi- I ' Off-Street ~iking , , Standard ", "Purpose Tra'iI :,:1 '. '; ,Trail' ,,";; , " Surfacing Paved Pave dIU n paved Surface Width 10 feet 6 feet Minimum Recommended Width 30 - 35 feet 25 feet Vertical Clearance 10 feet 10 feet Shoulder Width 6 feet 6 feet Appropriate Use Walking, bicycling, Hiking in-line skating C. Recommendations: In this pian, Recreational Pathways and Trails are emphasized. The primary purpose of this trails system is to provide recreational walking, bicycling, and hiking opportunities. These same trails may also meet some transportation needs as well. The trails plan identifies the primary trails within the community and is called the "Trail Network". It is the Network the City will be responsible for developing and maintaining. In addition, it will be important to also create a secondary trail system that connects to the Network. It will be up to the development community to develop and maintain this system. These trails should be located to minimize the number of street crossings, limit crossings at street intersections and provide direct access to the City's Trail Network. Table 3.2 Summary of Trail Recommendations Meridian Planning Area :" - Trail i ' Trail " I L,engtb (in ,) :, ,- Trp~" , ", "'" Number f I Miles) ! ' ' " "",' T.I T.2 T.3 T-4 T.5 T.6 T.7 T-8 Meridian Loop Bear Creek Connection Ridenbaugh Trail Five Mile Creek Trail Nine Mile Drain Trail Ten Mile Creek Trail Settlers Creek Trail South Slough Trail 12.65 1.06 11.34 7.75 2.50 7.57 3.49 3.93 Multi-Purpose Trail Hiking Trail Hiking Trail Multi.Purpose Trail Hiking Trail Multi-Purpose Trail Hiking Trail Hiking Trail Chapter 3 - Facility Recommendations Page 3-4 I Meridian Comprehensive Parks ana ("(ecreation System Plan 2003 3.3 COMMUNITY CENTER Input from the City staff, the Parks and Recreation Commission and from the earlier Parks and Recreation Plan Study, revealed interest and need for a community center to conduct recreation classes, meet the need for meetings, and large group gatherings. They revealed an interest for need of an indoor facility. There was also some interest for the City to provide its own indoor swimming pool and an ice rink. More and more northwest communities are building recreation centers because of the long winters and need to provide community center activities during this period. Nampa recently constructed a major facility that provides a very wide range of facilities, including aquatics. If designed correctly, recreation centers can offer a wide variety of community and youth activities at a reasonable cost. To help offset the operating costs, some recreation centers also provide event space as well as areas for recreation. This includes rooms for receptions, meetings, large group gatherings and trade shows. Meridian is quickly growing to the point where the population base may be large enough to support a community center. Some potential spaces that could be located in a facility include: · Multi-purpose gymnasium (2 courts) . Space for teen and senior activities · Multi-purpose reception room · Large and small meeting rooms . Climbing wall · Exercise and weight training room · Running/walking track . Support facilities It may also be feasible to provide some indoor swimming and children's water playground facilities as well. Due to the cost to build and maintain this type of facility, the project should be preceded by a feasibility study to identify the specific need, develop a design program and forecast the cost to build and maintain. Chapter 3 - Facility Recommendations Page 3-6 Meridian Comprehensive Parks anD, ,ecreation System Plan 2003 3.4 SPORTS FIELDS Field sports are an important recreation activity in Meridian. At the current time field sports are managed as follows: Adult Softball · Managed by the City o Current Supply: 3 fields o Current Need: 5 fields Youth Baseball · Managed by PAL. Meridian Little League Association o Current Supply: 5 fields · Current Need: 19 fields Youth Soccer o Managed by PAL, Capitol Youth Soccer Association · Current Supply: No fields (I) · Current Need: 8 fields A. Recommendations: The above needs are based on normal amounts of league play and practice and reflect demand standards developed from cities throughout the Northwest. 1. Sports Council: As the City grows and more teams are formed, the City should take on a leadership role in overseeing how the various fields are used. To manage such a program and assure that all sports are equally represented, a sports council should be formed representing the City, the School District and the various sport groups. Some of the policies and responsibilities this sports council should address include: · Establish the amount of practice time and games permitted per team per week. · Establish policies to protect fields from overuse. o Establish minimum design standards for game and practice fields. · Turn field scheduling in the City (City and school fields) over to a "scheduling czar" or a sports council. o The City should be responsible for building the number of fields based on its population base only. Each City in the region should assume its own responsibility of meeting a share of field needs. · The City should charge a minimum fee for field maintenance, Increase the fee schedule for non-resident teams or mixed resident teams. (I) Excludes temporary sod farm fields that are used for some PAL soccer programs. Chapter 3 - Facility Recommendations Page 3-7 Meridian Comprehensive Parks ana necreation System Plan 2003 2. Field Scheduling: One of the primary reasons for field shortage is improper field scheduling. Often it is left to sport representatives who want as much field time as they can get and with school principals who do not understand how much time is actually needed. To balance need with actual amount of time needed, it is recommended that a scheduling committee be formed made up of a School District Representative, a representative from the City Parks and Recreation Department and one representative each from youth soccer, baseball and adult softball. Working as a group they should set up the field schedules for the entire year. 3. Field Priority: As more sport fields are developed, it will become difficult for the City to keep up with field maintenance. Recognizing this, it is recommended that fields be developed and maintained according to an expected level and type of use. This is called a "tiered field system" and is utilized as follows: Levell Practice Fields: Locate these fields on school playgrounds and some future Community Parks: Their quality of development will be lower than the level two and three fields and include the following design standards: · Backstops only for baseball fields · Open grass areas for soccer fields · Soccer fields may overlay other fields Level 2 Game Fields: These are fields used for league play and some limited practice. They will be located in future Community Parks. Their quality of development should be higher than the Level] fields and meet the following design standards: · Backstops and outfield fencing for most baseball fields · Multi-use fields for baseball and softball · Open grass areas for soccer · Most fields constructed in clusters · Because of their location within neighborhoods, most fields will not be lighted · Restrooms will be provided within the Community Park but most likely not within the complex of fields Chapter 3 - Facility Recommendations Page 3-8 Meridian Comprehensive Parks ana r ,ecreation System Plan 2003 Level 3 Tournament Fields: These are fields used for tournament play and limited league play. Practice will not be permitted on these fields. It is recommended that the fields at the proposed Meridian Settler's Park (LU-4) be used for this purpose. The quality of this complex should be high and meet the fOllowing design standards: · Backstops, foul line and outfield fencing required for all baseball and softball fields . Field lighting · Dedicated fields for soccer, baseball, and softball · Support facilities such as restrooms, concessions, etc. 3.5 SPECIALIZED RECREATIONAL FACILITIES The following are recommendations for Special Use Recreational Facilities. In-line skating and in-line hockey have become popular activities as well as a competitive sport. By giving the youth a place to play rather than using the streets or other public places, it relieves conflicts with the general public. The difficulty is finding a place that will have local neighborhood acceptance and one that is easy for the youth to reach. A skate park should offer a wide range of youth activities and is highly visible with a good facility design that contains: · In-line skate area with jumps and ramps . Possible half pipe . In-line hockey rink . A small shelter building . Nearby restroom building In an effort to geographically balance skate facilities within the community, it is recommended that two sites be located. The suggested sites are: · Tully Park (Site C- 7) - The Tully Skate Park was completed in November 2002. · Undesignated site south of the Freeway. Currently, Meridian does not have any facilities that easily accommodate large groups. Aside from meeting the need for large groups, these types of facilities can also generate revenue to help offset the park maintenance cost. Chapter 3 - Facility Recommendations Page 3-9 Meridian Comprehensive Parks and "dcreation System Plan 2003 A group picnic area usually requires a large site in order for the group area to be separated from the rest of the park. In addition, support facilities and a sport field is also desirable. While any Community Park will do, two suggested sites are C-21 and LU-4. A group picnic area should contain one to two large shelter buildings equipped with barbecues and an outdoor patio area. In order to insure some privacy, this area should be somewhat separated from the other parts of the park by trees and landscaping. Most of the children's playgrounds in Meridian are some-what basic and designed to meet the local neighborhood needs. It is recommended a major playground be developed in one of the future parks that contains a wide variety of children's play facilities and have all access and abilities. It should be unique enough to warrant a drive across town to visit and hold a child's attention for several hours. Adventure Land Playground is designated to be built in Meridian Settler's Park. Construction will start in 2003 and be complete in 2006. A very popular, new type of outdoor water feature is an outdoor water playground. The size can vary considerably but usually contains water fountains, a small splash pool and sometimes a water slide. Depending on their size they can be managed either with guards, and charged a fee to use, or not managed and visited like any other children's playground. The City could either develop one large facility and locate it near the center of the City or develop two smaller ones at either end of the City. Constructing one large one is more efficient to operate but not as convenient to City residents. A facility not found in Meridian is a place for outdoor wedding receptions and other large group gatherings. This kind of space should be in high demand in Meridian and can also be a source of revenue through its rentals. Often they are developed in conjunction with a floral garden. Almost any of the proposed Community Parks would fit this need except for Meridian Settler's Park (LU-4) because of the sport fields and expected amount of noise and activity at the site. Chapter 3 - Facility Recommendations Page 3-10 Meridian Comprehensive Parks andt,~creation System Plan 2003 Ice-skating has become more popular in the northwest during the last five years. If designed and programmed correctly, this type of facility can provide a major recreation opportunity at little cost to the City. As an option, the City should consider adding an ice skating element to the proposed community center. Chapter 3 - Facility Recommendations Page 3-11 ~~~~tffim~:m~-~~;,~i~~~~tI:m~~m-iRE@QMME~h>~mI@.N,S,":",' ','e;: ,~">:/:~~,i:~:;~wl~~~ :i:,,~ ~~""",,=,~~~<t~<+,-X'"< ^,~??/"/Z?"!i~~~!L't.~!"~,"w~j:':j-"'~14~;!f'4%S~A'2'Y;,y.,,.6'~;,'''''-~.==,,,,",__~"'''"~{,: /~v~-' ~ ~ "~.{C~ ~"Cf(,~"'~""","_{:;~, '"'^"'"'~"'" , "/0," A~'V . '. V" 'r'" 'M /" - "<c? K.rh~ <<<~u,~_?^."",,0(~~ Contents: o Introduction o Staffing Requirements o Impact Fees 4.1 INTRODUCTION This chapter covers several operational issues related to improving services. This includes analysis and recommendations for staffing and a review of the park impact fee structure. 4..2 STAFFING RE(},UlREMENTS Cunen!ly. the PaRs and Recreation Depamnmt mainlaiM about 91.15 acres of developed p;ricbnd. 17.52 acres of oIher Paries Department maintained land. That totals 108.67 acres. The Parks Department also does some maintenance on 118.36 acres of new undeveloped parkland. While it is difficult to break out the cost of park maintenance only, the current cost is about $440,219.00, which excludes the salary of the Parks and Recreation Director. If the $440,219.00 was divided by 108.67 acres, the annual cost per acre to maintain the park system is about $4,064.00 per acre. This amount is comparable to other communities we have studied. Chapter 4 - Administration and Management Recommendations Page4-1 Meridian Comprehensive Parks and ,,,-,creation System Plan 2003 As a goal, the Maintenance Division should seek a maintenance budget that reflects a cost of approximately $5,000 per maintained acre. Currently the Maintenance Division consists of the following positions: Table 4-1 Current Park Maintenance Staff City of Meridian Jtl.aintenance LeveL " ~ J ' Full-time ! Seas'Onal, ' I, Superinlendem 1 Full-Time Employees 4 7 month employees 2 4 month employees 1 Total equivalent full-time employees (FTE's): 5.70 This amounts to an existing ratio of 18.38 acres per maintenance employee. Using the $5,000 per acre as the target amount to pay for park maintenance, the recommended ratio is 18 acres per employee. This is illustrated below. Current ratio of acres per employee 18.38 Recommended ratio of acres per employee 18.00 This standard will require developing parks that are easy to maintain and using equipment that makes maintenance more efficient. The City should be able to maintain its parks at a quality level with eighteen acres per employee. The number of future employees will be based on how fast the park system is developed. However, using the current ratio of park land to population and applying to the growth forecasts, the following maintenance staff needs are forecasted. Current park maintenance staff Year 2003 needs Year 2004 needs Year 2010 needs 5.7 FTE's 5.7 FTE's 6.7 FTE's 12.35 FTE's Chapter 4 - Administration and Management Recommendations Page 4 - 2 Meridian Comprehensive Parks and t,...creation System Plan 2003 4.3 IMPACT FEES Impact fees are development fees charged to new homes built in Meridian. As a rule, they are charged at the time of securing the building permit. While the developer or builder pays this fee, it is generally passed on to the homebuyer through the cost of the house purchase. In theory, park impact fees are intended to pay for the cost of all new park land acquisitions and ,development. As a practical point, the fee rate imposed by a City seldom reflects the true costs, which means existing residents must share the cost through property taxes, The current impact fee rate for parks is $667.39 per single family home and $607.14 per multi-family unit. It is our contention that this rate does not reflect the true cost of developing the Park System of Meridian for the population growth. The action required to develop the Park System are summarized in Table 5.3 and are estimated to be approximately $41,997,000. Deducted from this amount should be $4.5 million for the cost of the community center. The total new growth between the year 2000 and 2020 is forecasted at 37,800 persons, which reflects about 13,500 new households. If the number of new households is divided by the cost to build the Park System, it amounts to $1,500 per household. Chapter 4 - Administration and Management Recommendations Page 4 - 3 (EH.A.PTER5-' ,,' ',<"" '",;< /:', , , " PROJECT FINANCING '< ' ,,' < " " ~jfr'JMrnwirntID!h:;-8';~.;:;tjjfu1Df~tnm,l;;iml~~' ~i;A,'KtQtXTl~::1,,' 'Co, :, k' ;" i ",,> ,n', '", ", :J, :, ,".<i, c ,";~,:'~~ ~5.If~?.l~tlf;.;p~lli~~~~?3 <~5i.UIt~~J..~~~~~ ~~~\Sildt;'~'f~"v ~~f~;c,,"~ '>.~~:: <~,., '/ ,,'~-:? '; :S:~Y; {C(';"h"">> 7-':~': ;/~"" ~ :: ,",~'w . ~ :?~ :').,'~4:;f-c;:;; ~llCW!'="",",""'W"><'^"o/.'"-.,f^V',","'<",,-,"-":), ~<"'(~~,*"",~~":o/ff;""=~~.(~~~.,w~~ ~,w~ ""V{0;'<-';,",<<~ ~ .'ro-'-;:;':::"'cc:' "'w~~?< <"<-o^'#~~ %~"':'''r;:.<,,!';-,~~ ~" ~7v"'"'-"^' f'~ ,~-"" ;<_ /~ ".""...{' ~f/ w~, :.0-'", ~~"' "" U ~,-""~=0",, A. "" !y.,,~::cw~ Contents: .. Introduction .. Project Priorities .. Funding Sources <I Financing Strategy <I Project lists 5.1 INTRODUCTION This chapter of the Action Plan identifies a strategy for funding park and facility improvements. This strategy identifies specific actions that should occur as well as potential sources of funding. The summary of this planning process is shown in the six-year Capital Facilities Plan identified in Table 5.2. Some of these funding sources are new to the City whereas others have been utilized in the past. 5.2 PROJECT PlUOlUTlES The fuIlowing criteria are ~ fur impIememing projects in tbe Capital Facilities Plan.. These are not IisbI in any priority ~ o Acquisition of Park Land: Because of the high growth rate in Meridian it will be important to acquire parkland while it is still available. The difficulty the City will face is finding money in the short-term to pay for this acquisition. While Park Impact Fees are designed for this purpose, as a practical point the fee schedule is not high enough to pay for all of the acquisition and development costs. In addition. the money comes in at the time of residential development. which is usually too late to acquire the land in the vicinity. e Development of Meridian Settler's Park (Site LU-4): the City acquired this site and is now fifty percent developed as parldand. Chapter 5 - Project Financing Page 5 - 1 Meridian Comprehensive Parks and r",.creation System Plan 2003 · Development of New Parks: Developing new parks should have a medium to low priority and reflect the rate of community growth. · Development of Sport Fields: Should be an on-going process as new Conll11Unity Parks are developed. This can be accomplished through partnerships with the sports leagues. · Upgrade of Existing Parks: Capital money has already been approved to upgrade Storey Park. This project plus other existing park improvements should have a medium priority. · Development of Pathways and Trails: Pathways and Trails development should have a medium to high priority because of the interest and the fact that some opportunities now exist for pathway development. In many instances, developers will be required to complete pathways and trails segment as part of the land development process. · Development of Specialized Facilities: Development of specialized facilities such as a skate park, indoor ice rink, outdoor water playground, adventure playground and other features should occur as community interests demonstrate the support. · Development of a Community Center: Provision of indoor community space and a place for major indoor events should have a medium priority. 5.3 FUNDING SOURCES The following are possible funding sources for the planning, acquisition, development and maintenance of parks, open space areas, and recreational areas. 1. Capital Facilities Fund: Many communities have a separate budget item for major capital projects. It is usually called a Capital Facilities Fund and reflects major capital expenditures for the next six years. Meridian does not have this type of Fund but looks at capital expenditures at each budget year. 2. General Obligation Bond: These are voter-approved bonds with the assessment placed on real property. The money can only be used for capital improvements and not maintenance. This property tax is levied for a specified period of time (usually twenty to thirty years) and then the City borrows against future tax revenue to pay for the bonds. Passage requires a two-thirds majority approval by the voters. One disadvantage of this type of levy is the interest costs. 3. Serial Levy: A serial levy is a given tax amount levied on property tax.. It is different than a general obligation bond in several ways: First, it only generates the amount of money levied each year based on the set tax rate. Second it has a limited life (one to two years). Third, it only requires fifty percent approval by the voters. Chapter 5 - Project Financing Page 5 - 2 Meridian Comprehensive Parks and , .~creation System Plan 2003 4. Revenue Bonds: These bonds are sold and paid from the revenue produced from the operation of a facility. This approach requires voter approval. 5. H.D.D. Block Grants: Grants from the Federal Department of Housing and Urban Development are available for a wide variety of projects. Most are distributed in the lower income areas of the community. Grants can be up to 100 percent of project cost. Only a few areas of the community would be eligible for this grant program. 6. Park Impact Fees: Park Impact Fees are fees imposed on new development caused by the impacts their project has on the City's infrastructure. Park impact fees can only be used for parkland acquisition and/or development. Meridian has this mechanism in place but the rate is quite low and does not accurately reflect the true cost. The City's current rate is about $667.39 per single family residence and $607.14 per multi-family residence. An option to paying the fees is for the developer to receive credit by building the park site or donating the land. 7. Certificates of Participation: This is a lease-purchase approach where the City sells Certificates of Participation (COP's) to a lending institution. The City then pays the loan off from revenue produced by the' facility or from its general operating budget. The lending institution holds title to the property until the COPs are repaid. This procedure does not require a vote of the public but is subject to court approval. 8. Donations: The donations of labor, land or cash by service agencies, private groups, or individuals are a popular way to raise small amounts of money for specific projects. Such service agencies as the Kiwanis and Rotary often fund small projects such as playground improvements. 10. Exchange of Property: An exchange of property between a private landowner and the City can occur. For example, the City could exchange an unneeded water reservoir site for a potential park site currently under private ownership. 11. Joint Public/Private Partnership: This concept is relatively new to park and recreation agencies. The basic approach is for a public agency to enter into a working agreement with a quasi- public or private corporation to help fund, build, and/or operate a public facility. Several options exist: One option is for the City to enter into an agreement with a private for-profit organization that would manage and/or build a facility. The City benefits in that it does not front the cost of construction and may receive a concession fee. The private operator benefits because the land is free (usually leased by the City for a nominal fee) and often can receive certain tax benefits. While the City would give up certain responsibilities or control, it is one way of obtaining public facilities at a lower cost. Chapter 5 - Project Financing Page 5 - 3 Meridian Comprehensive Parks and I ,o;:creation System Plan 2003 A second option is for the City to partner with another public agency, quasi-public agency or non-profit agency. An example is for the City to enter into an operation agreement with the Boys and Girls Club to operate a youth center. A similar partnership is for the City and a private non-profit youth sport group, such as the Police Activities League (PAL), to share in the construction, operation and maintenance of sport fields. 12. General Fund: This fund accounts for revenues and expenditures that result from ongoing operations of City functions. The City currently funds some park development through this fund. 13. Utility Fee: This is a tax on electric, water, telephone, gas and cable television services. 5.4 FINANCING STRATEGY The cost to implement all of the recommendations in the Plan could easily exceed $37 million. This is a significant amount although not excessive considering this is the cost of ultimate development. Financing the entire $37 million at one time is nearly impossible. In addition, many of the projects are not needed at this time. As a result, for budgeting purposes, a short-term (six years) financing strategy is proposed. This strategy is presented as the Capital Improvement plan (CIP). This plan lists projects in priority with their funding source. The proposed CIP is intended to meet the immediate park and recreation needs of the community based on a pay-as-you-go basis. It should be noted that this strategy will not meet the longer-term park acquisition needs and some park sites may never be acquired. Due to the small amount of the funding program and the extreme need to purchase park property, it is recommended that the City purchase several of the park sites over time. While this is obligating future budgets to pay off the purchase, it is the only option available to assure that parkland will be available for future residents. Funding Sources: Table 5.1 Six-Year Funding Program - Capital Improvement Plan City of Meridian Funding Source ' ! Amount Impact Fees General Fund Grants Donations $2,400,000 $2,400,000 $500,000 $100,000 Chapter 5 - Project Financing Page 5 - 4 Meridian Comprehensive Parks ana, ,dcreation System Plan 2003 Expenditures: Table 5.2 Six- Year Expenditure Plan - Capital Improvement Plan City of Meridian , " I ' ' , " ',;';.J,,;;', I,' Y " ";y'" , "Site,,' ',:, ' Site Jt", , ; , ," , , "",' J::OSL/; ,'t' - , , Land Acquisition C-2 Lochsa Falls Park (proposed) 30 acres $400,000 @$20,000/acre C-5 McDermott Cherry Lane Road Park (proposed) $435,000 29 acres @$15,OOO/acre C-23 Locust Grove Road Park (proposed) P.A.L. $0 C-24 Eagle Road Park (proposed) 20 acres $1.685,000 @$25,000/acre Subtotal $2,520,000 New Park Development C-2 Lochsa Fall s Park (proposed) (Phase I) 30 $900,000 acres @$6,000/acre N-25 Autumn Faire - Master Plan & Design only $[1,000 LU-4 Merid ian Settler's Park (Phase I) $1,100,000 26.8 acres @$70,000/acre LU-4 Meridian Settler's Park (Phase II) 25 acres $150,000 Design and Utilities C-5 McDermott Road Park (proposed) $150,000 (Design/Utilities Only) 29 acres C-21 Bear Creek Park (Final Phase) $225,000 M-26 Centennial Park - Design & Development $50,000 N-23 Park Stone Park - Master Plan & Design only $11,000 Subtotal $2,597,000 - Park Renovation C-18 Storey Park (Phase II) $225,000 N.S 81h Street Park $45,000 OS-9 Five Mile Creek Pathway $40,000 Subtotal $310,000 Miseellaneous Projects -- Community Center $300,000 LU-4 Adventure Island Playground $200,000 Subtotal $500,000 TOTAL SIX YEAR PACKAGE $5,927,000 Chapter 5 - Project Financing Page 5 - 5 Meridian Comprehensive Parks and I ,,,creation System Plan 2003 5.5 PROJECT LIST A list of all projects in the Capital Improvement Plan is shown below. Table 5.3 All Projects to Complete the Capital Improvement Plan City of Meridian - I - - Mini Parks M-IO Settler's Park M-26 Centennial Park X X Neighborhood Parks N-6 Chateau Park X X N-8 8'h Street Park X N-25 Autumn Faire X X N-22 Kiwanis Park (P) X X N-23 Park Stone (P) X X Community Parks C-l McMillan Road Park (P) X X X C-2 Lochsa Falls Park (P) X X C-3 North Meridian Park (P) X X X C-5 McDermott Cherry Lane Park X X (P) C-7 Tully Park X C-l1 Fairview A venue Park (P) X X X C-12 Fuller Park C-t3 Meridian Middle School Park X X C-17 Franklin Road Park (P) X X X C-t8 Storey Park X X X C-20 Overland Road Park (P) X X X C-2l Bear Creek Park X X C-23 Locust Grove Park (P) X X X C-24 Eagle Road Park (P) X X X Large Urban Parks LU-4 Meridian Settler's Park X LU-5 North Locust Grove McMillian X X X Park Special Use Areas SU-14 Generation Plaza SU-15 City Hall Park ___ Outdoor Swimming Pool Open Space OS-9 Five Mile Creek Greenway X OS-16 Ten Mile Creek Greenway X OS-19 Nine Mile Drain Greenway X Chapter 5 - Project Financing Page 5 - 6 Meridian Comprehensive Parks and J .",creation System Plan 2003 Pathways and Trail Systems T-1 Meridian Loop (P) X X T-2 Bear Creek Connection (P) X X T-3 Ridenbaugl1 Trail (P) X X T-4 Five Mile Creek Trail (P) X X T-5 Nine Mile Drain Trail X X T-6 Ten Mile Creek Trail X X T-7 Settler's Creek Trail X X T-8 South Slough Trail X X Specialized Faeilities Sports Field Complex (1) X X Skate Park # 1 X X Skate Park #2 X Group Picnic Area (I) X Adventure Playground (1) X X Water Playground (I) X X Outdoor Reception Area (I) X Community Center X (P) = Proposed Chapter 5 - Project Financing Page 5 - 7 A"cl,i!ecls and Phmncrs. Chartered 4 August 2003 ~I n R "' ,-~, .,.,~', Thomas M. Zabala. AlA JR. Alan GiHzmi, AI/. Arthur M. Albanese, AlA ll,liclw.el G. Simmonds, AlA Stcycn C. Turney, ,,\IA Mayor Robert D. Corrie City of Meridian 33 East Idaho Meridian, Idaho 83642 )"'- ..---\:'\T Re: Meridian Municipal Center Program Update ZGA Job No. 0317 Dear Mayor Corrie, It was a pleasure to talk: with you last week. The City has made a 'great deal of progress in its planning efforts over the past few years; you and the Council are to be commended for your diligence and commitment. The potential establishment of downtown development standards and forward thinking planning policies continues to make Meridian a leader in community development in the Treasure Valley. As the demand for public service increases, now more than ever, it is important that City Government has an understanding of the current and future staff and facilities needs. Proposed Scope of Work rVlcmbers As you requested, we are submitting the following proposal for up dating the previously completed space needs analysis study dated 25 August 1998. We propose that the format and organization of information exhibited in the initial study be followed in generating an up-dated document. However, you and the Council may not require that all information be reviewed and, therefor, may wish us to proceed with some or all of the following activities. A mel'1cnn Institute of Architects 565 W. Myrtle Street, Suite 225 Boise, Idaho 83702-7606 I. Update Project History: ZGA will update project history to include the various studies and activities that have occurred during the recent past and which have provided greater understanding of the po'tential for a municipal center. (208) 345-8872 Fax (208) 343-7162 e-mail: zga@zga.com Established 1973 Mayor Robert Corrie 4 August 2003 Page 2 II. Update FindingslExisting Facilities: In the initial study, the existing City Hall was assessed as to its general physical condition and potential for expansion or alteration. Should the City wish to include assessments of other facilities currently occupied by various City departments, ZGA would provide general opinions, based upon observation, related to the suitability of structures and building systems. ill. Review Current Needs: ZGA will review, with each department director, the current and anticipated staff and facilities needs. The results of these meetings would be recorded and included in the final report. Previously established departmentaIffacilities adjacency requirements will be reviewed and revised as necessary, yielding a current and projected relationship determination. IV. Revise Survey Data: This effort would constitute the review and revision of survey data sheets for each individual program space. The magnitude of changes, deletions, and/or additions to this section will be largely dependent upon the results obtained under item III above. ZGA would revise the previously generated survey data information as necessary to support the current program needs. V. Appendix: The appendix would be updated to include reduced reproductions of schematic and conceptual drawings provided to the City in the course of exploring the potential for the project. ZGA would organize and incorporate this information into the report. Compensation Item I: Item II: Item III: Item IV: Item V: $340.00 fixed fee. $2,500.00 time and materials, not-to-exceed. $3,400.00 time and materials, not-to-exceed. $4,300.00 time and materials, not-to-exceed. Included in items I - IV above. Our services are invoiced on a monthly basis with payment in full required upon receipt. Any unpaid balance thirty (30) calendar days following the invoice date shall bear interest from the date payment is due at a rate of 1-1/2% per month (18% per annum). Late payments apply to interest first then principal. Mayor Robert Corrie 4 August 2003 Page 3 Our hourly billing rates are listed on the attached Exhibit 'A'. ' The purpose of this letter is to define our agreement with the City of Meridian for services described above for the referenced proj ect. It this meets with your approval, please sign where indicated and return one executed copy to ZGA. Keep the original for your file and please contact me with any questions. We look forward to continuing our work with the City of Meridian. Sincerely, ZGA Architects and Planners, Chartered Accepted/Approved City of Meridian /Jpprt?f/1ecL b 1 (},:;, (! 0 t<,n..cd-- ii~~~ fI~ / / \ ~~/'" "cf 0 f /;2-? /~3 ~..?'o-1 ~.:q 1S~' C\~ ~ I "1- f"'l-.. 'W v-.' Dat, """I .....uuNT'l. \\'I.'\. II, \\\\ ,/- 111'11111111\\\ .4-.f.J.er~4d. - d'r;a..;:....? fkcj, 9v. . MGS :ss cc: Job File/Div.A EXHIBIT 'A' The following represents ZGA's compensation rates for services provided on a time and expense basis for 2003: Principal $95-140 per hour Senior Project Manager $85-90 per hour Pr;oject Architect $70 per hour Intern Architect (CADD) $50-65 per hour Administrative/Clerical $50-60 per hour Consultants 115% of invoice to ZGA Reimbursable Expenses Cost Reproduction Drawings (paper) $ 1. 25/sheet Reproduction 8Yz. x 11 copies $0. 15/sheet Vehicle Mileage $0.375/mile oMiscellaneous Costs (not in-house) 115% of invoice to ZGA Distribution List: Contract Administration G701 Change Order Owner Architect Contractor Field Other PROJECT (Name and address): Settler's Park Restroom CHANGE ORDER NUMBER:03 DATE: August 28. 2003 ARCHITECT'S PROJECT NUMBER: 02180 TO CONTRACTOR (Name and address): Golis Construction, PO Box 2559, Eagle. 1083616 CONTRACT DATE:ApriI28, 2003 CONTRACT FOR: Restrool1) Building THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) e.G. #4 Revised ceiling finish - see attached letter from GoHs Construction. 8~10~03. C.G. #5 Apply a penetrant and two coats of water based epoxy to lower vapor transmission in concrete slab, The original (Contract Sum) (Gu.Jf.JAtced f'1aximum Price) was The net change by previously authorized Change Orders The (Contract Sum) (GuJrJnteed fl1aximum Price) prior to this Change Order was The (Contract Sum) (Guar:mteed Maximum Price:) will be (increased) (decFeased) (unchanged) by this Change Order in the amount of The new (Contract Sum) (GuJrantccd Maximum Price) including this Change Order will be The Contract Time will be (increased) (decreased) (t:Jnchanged) by four ~ ) days. The date of Substantial Completion as of the date of this Change Order therefore 1s August 30. 2003 $ 199,664.00 $ 1.754.00 $201.418.00 $2249.00 $203,667.00 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. ARCHITECT (Firm name) CONTRACTOR (Firm name) THE LAND GROUP. INC. GOLlS CONSTRUCTION. INC. ADDRE S ADDRESS 1 SE G ~E/~~ID8~..rt. BY (Sign ure BY (Signature) J . 1?a:.."ID ~M.ct7 g, GO~7 (Typed name) (Typed name) .('/ . '.&J.. 1 DAVID KOGA TOM GOLlS r tre'3l1 '....v17 DATE &.;t8 '(;>3 DATE B/z:.'8h~ DATE '. A~ () r i I'"' /1Jbtul-: '1L.4-r 'F'" CAUTION: You should sign an original AlA Contract Document. An original assures changes will not be obscured. . _ ~~ 6:} CIyCGM.-c.d-il-26-0; OWNER (Firm name) CITY OF MERIDIAN ADDRESS 33 &' @ AlA Document G701 Change Order Electronic Format @ 2.001 The American Institute of Architects · www.aia.org . WARNING: Unlicensed photocopying violates u.s. copyright laws and will subject the violator to legal prosecution. To report copyright violations of AlA Contract Documents, e-mall The American Institute of Architects' legal counseL copyright@aia.org, This document was electronically produced with permission of the AlA and can be reproduced without violation untll the date of expiration as noted below. expiration as noted below. expiration as noted below, expiration as noted below. U$er Document: changeorder4.aia -- 8/28/2003. AlA License Number 1116865, which expires on 12/31/2004. Electronic format G701 - 2001 1 CONSTRUCTION MANAGERS. GENERAL CONTRACTORS August 12, 2003 David Koga The Land Group, Inc. 128 South Eagle Road Eagle ID 83616 Project; Meridian Settler's Restroom Re; Change Order Request No.5 Dear David, Attached is a report from Epoxy Systems on the vapor transmission through the floor slab on the project. As explained in this report the vapor transmission is higher than the manufacturer recommends, or will warrant. We propose to apply a penetrant and two coats of water based epoxy to lower the vapor transmission through the slab to below the 3 pound threshold. Our price to do this work is $1849.00. There will be a one day impact to the critical path ofthe project; therefore we request a one day extension of the substantial completion date. Please issue a change order to our contract for this amount, or forward a waiver instructing us to proceed with the epoxy floor installation even with the higher vapor transmission rate. Sincerely, Golis Construction, Inc. /a:~/ ;; Ao-? Thomas B. Golis President Telephone 208-938-4202 · Fax 208-938-4204 · P.O. Box 2559 . Eagle, Idaho 83616 RECE~\/ED CONSTRUCTION MANAGERS. GENERAL CONTRACTORS AHt"> 1 rj "~~,, 'IJ'~ t' ;;W ri OJ ~ !...~,A"I August 1 0, 2003 David Koga The Land Group, Inc. 128 South Eagle Road Eagle ID 83616 Project; Meridian Settler's Restroom Re: Change Order Request No.4 Dear David, Golis Construction Inc. proposes to install a 7/8" "hat channel" at the bottom chord of the wooden trusses and delete one of the two layers of 5/8'\ gypsum board. This was required to reduce the wooden top plate reveal by '14", Our lump sum price to accomplish this work is $400.00. There has been a one day impact to the critical path of the project; therefore we request a one day extension of the substantial completion date. Please issue a change order to our contract as detailed above and uyou have any questions please call me. Sincerely, Golis ConstructioJ4 Inc. ~" . . tfl, ~uV 17: ~4~ Thomas B. Golis, eM President Telephone 208-938-4202 · Fax 208-938-4204 · P.O. Box 2559 · Eagle, Idaho 83616