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Home My WebLink About2003-08-19 ,. ..".": ... .. .. . .. . . ,. ......... ... ,... ... .. ;.... ..,.'....... .... i ... i" . .. ... .. 1. .. .,.. ..::.... ....~!l'X9:J}lVIERIDIA.:N crty COUNCIL REGULAR MEETING "",. ""...,...>> iiAGENDA ".,.,., ........ .. TuesdciY,Augl.f~.t 19} 2003 at7:00 p.m. ? >'.....,....' gity council chambers ..,.......i .',. B-olI~call Atten~ance: .......'.. .,.............i>i"...,.... .. ,.,/ '''''.''.' Xii TanimYcie W@erdX Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert@()rri~ .' ...>.... .... :. .... .>:. ... ..',' ... 2. Adoption Of the Agenda: Approve as am~Hded Zii ."...".'...'..,.....'...., 3.> C;onsentAgerida: ..'.. , A'iif'pprove minUtes of July 17, 2003 City Council Budget Workshop: Apprc>.ye... B. .., ..... .> Approve minutes of July 18, 2003 CitY Council Budget Workshop: Approve ..< ... f'ppro~e minutes of August 5, 2003 City Council Regular Meeting: .. ~. Approve ........'......i ' ,....'.'.............,. IlL;' Approve minutes of August 5, 2003 Pre~Council Meeting: Approve '....... Findings of Fact and Conclusions ,of Law for Approval:>CUP 03~025 Request fora CdnditionaLUse Permit for a bank Jacility with,a drive4hruwindow'ina..ClC. zone for JdahOBanking Company by Idaho Banking GQmpany _.: 1875 South Eagle Road: Approve :.....,....' ,.....,....,.. ..".. / .. C. ...,'....'.' D. E. F. /' Findings of Fact a.hd Conclusions of Law for Approval: CUP 03+0310 Request fOra.ConditionaL Use PermifJoranedUcational fEICilityiria9,058isquare fdbttenant spaceinanexistirigbUild i ng in an\I..>.QizoneJdf theUl1ivei-sityiiOf Phoeiiixiiby the UniVersity of PhoenixD 29qQ East MagicviewIDrive: Approve ..".. ........ ,..,...,'..........'...'.'.,' Findingsiof Fact and Conclusions of LaW for' Approval: RZ 03~ 007 Re9y~~t fOra Re~9n~ of .165 acres from R;;4 to cDiT zones ............,. . ../....i>'.., Mel'idiKliCitycouncil kg~1~8J.7Adi~~t IB,1b03 .......PageI of3 AlIlllaterials presented at publie Illcetingssl;1'11 bccomc properly of the Cit:iof.Meridian. Anyone dcsiring:lccollllllodalion for disabilities related to doculllents and/or hearings plcase conlactlhCpitYClerk's OfficerifS8S~4~?}~t Icast48 hours prior to the pl1bIfCnii:Jting. ........,...'...",.../.,.. 'y ...i,yii,................... ................ .......... ...... ,.......................,............... ....,'.., ...... ....,..',.,.......,.....'.",. <" ,..... ...' , ..'........ ....'.,...,..' . ,... .. .. G. ... ..... ....,.'... .... .: '" .. ..' ....... ... . .. ".>" . . .\..i.... .... ..... '.' . . '. .... .' . ....... , .',. .. .,. ...... ...... .......5. .......,.. ". ,.... ..<.., .......6 . "" . .. . . '. .... .' '. .'. .' ..., .'. .... . .". ...'." ..< . , ." .... ...... . . .... ......., .... '. . . .. ..... .< ..... . .... ... .... .' ., '. '.... .. ........ .'.' ... ...... .', .'. '.. . .,.. . .......... .... .... ...... ...... .... ....... ... '.., ... . ........ .' .... .."'. '. ... '. .< '.'.. .... .. .... . .... '. . , .... .'.... ,..... ...... '.. .....' ....... .....,'.,.....-- .............../.'.... i,ii . ,. ..'....'. '....... .'.,.'>\. ,....... .". .....'. ""., i.iiii .i....ii>_ ........,...,'. .. .",....,...i...>... .."...'.. .. .i .',..,.'......L .:....ii......... ..... 1...$trE!E!t.~CimE3yhCiDgE!: i .......... >..,' ...... ................'. ...,.........,.......'..i.. ..,.......'....,..,.,.i......... ............ "(~'I'. .~.... .......... M.~'.'.... '''d:; f ..i C "'A""..'''.'' d;if)\ "','.'.', .. JemsgY7......-fom ,onsel1t~~gen ~af ........... ...............'...... ..' '........,......... '............. ,....'....,.. ".'.. ".,..' .,.......,' ....... .;,..,.L.~ ':c._J~".,-:o:. -, -<.." .'. '.."". , .oJ.:..'....., t~'...'.. < Ordinance.Np.i 03~1037"":- AZ 03,:,012 Request for annexation andzonirigof24.004..acresfrOm Rt_to R-2zones.JorCaroFSubdivision. byi;-Ije City of Meridian 2 west of Nortn Eagl$Ro?d anq south of East U t.'>k R ";d~". 'A'~"..~""""',-"".""i .....,'.... ..".... i." S IC \"()Ci >.~.ppr()V'E!".. .....'.....'..... .. .................. .......' ....'.....'.. ,.....'... .................'.' .',',...' ,.i.......... 2L,'...icc...'_.................., >.,.' <L', ,.",.X,,,,,,,,:,'i' ... ..... ...,...,...., FP 03,:,042 ReqUestfor Final Plat approval of30 building Ibts arid? other lots on..14.31 acresiha h'R~8..zone,forTi mbgff~llls,SU bdi\tisiOn"NO..jipy ".'. Dan.Wood...;; 'sol.JthofE?st..U*tickRogdi3nd "W$sfOfNqrih Locust Gr()\,IE! R 'dL,'. A ..,............>'..,.....,.i ."........ oa,{ p~rg'{T ._.... '.',.." ...,..'......... ',.....". .iLL>.""": ....'...i .'.,..'........i .'......'. FPn3~043Bequest for Final Platapproval of 19 buildihg.Jots and 3 other lotsOn14.31atres in"ahf{-8 zoneJofTirrib€frfallsSubdivisi6niNO. 2,by DahiW06d-tsouth of EastUs tick Road ahd west of North Locust Grove Bgaq:Approve ..,..... ...,... _i. ..i,'''i .... ,......, ....., ... "'.,', 9....Ee63-044..R.gqUest for Fihal Plat approval of65 building lots and 12 oth~r .. lotsiorf24.21.acres.il1ariR~4 zoneJOr'CastlebrookSl.Jbdivisidn NO. 2iby Sentenhial Dev~l()pm~nt;.LLG"'" North BlackC~fiR8ad arid EI Gato L.~.he: \.i Approve < < ........ ......:,..-,..'.. ..' ...,.>""..' ........,. ..'...... .... " ~....., ;.... .. 1 o....C W~t,~r,~E!"y,t~r and Trash DehnqHencles: Approve ......... .................ii..... ,..ii. ......)il.)\, ............. ................' .' ....... ....... 11. .....Ex~Bl.Jtjves~s~iorl~7~1234(1 )(~Y(b): i) "'i )))i ......... i' ....,.,:'..........:.. ....>. i ..:........ ...........c... .....ii i"", .................i i ..... ........... ..' .' i . . ...... ...., "'. .... '. .... ..... '.. ". ... ... .... . . ...... ....... 7; '. ". . . ," .. .... .'. ..:. 8~ .' '. ',. ..... .. .'. '. '. , ". '. ..... ". . .... ..' .'. ' ..' . . ...' .... ....... .... '.' . .' .' .'.. .. ..... ". ..... .. . i." .......... '. . .... ....... ..... ". .' ..', ........ .' "",. ... , ..... ., ... '. '. .... .' '.. '.. .... . .' . '. ,.. . . ..... .... . , ..... '. .... .. ....... '. '.' " . . . C>. ...... .....' i...... ........\ ,i .... ..ii..i.i: .... .ii..i) ....... ...........i.. :,.'.;c.,'.........'......'..i..C..,........'. .....0..... ........i Meridian City Council Agenda.., August 19.2003 ....... Page 3 of 3 .......... ........ ...:...................... All nialCrials prcsentcd at public meetings shall b~~'ol11e property of the City of McridiuIl,i... ...........Ailyonedcsiring accommodation for disabilitie~ related to documents 3nd/01' hearings.i. ...... pleasecontacuheCity Clerk,'s OfliceritS8S,4433atlcast 48 hours prior to the public Illceting, .... ...... ,...................,'....' ..........,....,..,. . ''''.' "'" ....... .....,..... ."., '.'.. ... i....... \........ ......... ......C.).i...... ........ ....../.. ...... '. .............. i...... >. ......... .....................)i)i. ...>... .... ..... ,............../)i.).... ..... ... "ii"'ii...\CC;"'. ii.... ..........,....C'.,..'.."...... . .:......'....... """."'" ...' ....:' .......,...'.'.........' .... ,..".... ......... ....., ..,..<.............,.......... .,. ....... ....,>.>...'., ..... '.. ... .... .. .... .... .... .. .'. .'. ........ .... '. . ...... .... '. ...., '. "'. '. .,: ...... .... ", .< ..... .... .' . .... ,. '. .' .' CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA TuesdaYf August 19f 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X- L. Cherie McCandless)t X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: alJ prvvoe.. tL!" tlJr.-0rLtl6e.oL 3. Consent Agenda: A. Approve minutes of July 17f 2003 City Council Budget Workshop: 4jJpov.z. B. Approve minutes of July 18, 2003 City Council Budget Workshop: af? V-Of/l.e. C. Approve minutes of August 5f 2003 City Council Regular Meeting: a/;trov-<- D. Approve minutes of August 5,2003 Pre-Council Meeting: r?lJ'1O~ E. Findings of Fact and Conclusions of law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: Clff'Yov..e-- F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix - 2950 East Magicview Drive: (#f jJYIP v..e.... G. Findings of Fact and Conclusions of law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to Q-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street: 4--f fYP V'.J?. Melidian City Council Agenda - Augustl9, 2003 Page 1 of3 All matcrials presented at public meetings shall become propelty of the City of Meridian. Anyone desiri ng accommodation for disabi lities related to documents andlor hearings please contact the City Clerk's Office at 888-4433 at least 48 hours plioI' to the public meeting. f \ H. Findings of Fact and Conclusions of law for Approval: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper level, and four single garages attached in a proposed Q-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street: tv~/r.iZ... I. Findings of Fact and Conclusions of law for Approval: AZ 03- 013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-Q zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: tZj?jlJ'ov.:r:. J. Findings of Fact and Conclusions of law for Approval: PP 03- 014 Request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in proposed R-8, L-Q and C-G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: ~jJrOVLR- K. Findings of Fact and Conclusions of law for Approval: CUP 03-028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: arrv..e.- L. Findings of Fact and Conclusions of Law for Approval: AZ 03- 012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: a.tfWOv..e- M. Sewer and Water Main Easement - Bodily RV Center: CI.p(YYl?V;.2./ Memorandum of Agreement with Community Association of Southwest Idaho for Joint Funding Photos: arr()V"<.- 4. Department Reports: /f - ;/a6/lc.. WtJrh - 6W'i-!j S'Wllf/.-J 1- J7fr.ee! Nfltne.. C'/uu.....fjK- 5. (Items Moved from Consent Agenda) 6. Ordinance No. tJ;} -I 0 '3 7 AZ 03-012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: cffY'l"v~ N. Planning on Aerial Meridian City Council Agenda ~ August 19,2003 Page 2 of3 All materials presented at pubJjc meetings shall become property 0 f the City 0 f Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting. 7. FP 03~042 Request for Final Plat approval of 30 building lots and 7 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.1 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: CitflYov.e. 8. FP 03~043 Request for Final Plat approval of 19 building lots and 3 other lots on 14.31 acres in an R-8 zone for Timberfalls Subdivision No.2 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: app7'Ov.e.. 9. FP 03~044 Request for Final Plat approval of 65 building lots and 12 other lots on 24.21 acres in an R-4 zone for Castlebrook Subdivision No.2 by Centennial Development, LLC - North Black Cat Road and EI Gato Lane: 4J?prove..., 10. Water, Sewer and Trash Delinquencies: t1'1fNJV'~ fl. Execuhv-.e .Fe JJ'1;v 6? -/2- '34--1-- a (b Meridian City Council Agenda - August 19,2003 Page 3 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 1) Wxge. 'P o~i ~y 'PlA..bLt~ t1ot\ ez.,- ThafLt-S ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of July 17, 2003 City Council Budget Workshop: B. Approve minutes of July 18, 2003 City Council Budget Workshop: C. Approve minutes of August 5,2003 City Council Regular Meeting: D. Approve minutes of August 5, 2003 Pre-Council Meeting: E. Findings of Fact and Conclusions of Law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facitity with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University 0 f Phoenix by the University of Phoenix - 2950 East Magicview Drive: G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to 0- T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Meridian Cily Council Agenda - August ]9,2003 Page I 01'3 Allmaleria]s presented at public meetings shall becomc properly of the City of Meridian. Anyone desiring accommodation for disabilities related lO documcnts and/or hearings please contact the City Clerk's Office at 888-4433 at ]easl48 hours prior 10 the public mceting. H. Findings of Fact and Conclusions of Law for Approval: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper I evel, a nd four single garages attached in a proposed Q-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street: I. Findings of Fact and Conclusions of Law for Approval: AZ 03- 013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-Q zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: J. Findings of Fact and Conclusions of Law for Approval: PP 03- 014 Request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in proposed R-8, L-Q and C-G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: K. Findings of Fact and Conclusions of Law for Approval: CUP 03-028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: L. Findings of Fact and Conclusions of Law for Approval: AZ 03- 012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: M. Sewer and Water Main Easement - Bodily RV Center: N. Memorandum of Agreement with Community Planning Association of Southwest Idaho for Joint Funding on Aerial Photos: 4. Department Reports: 5. (Items Moved from Consent Agenda) 6. Ordinance No. AZ 03-012 Request for annexation and zoning of 24.004 acres from R1 to R-2 zones for Carol Subdivision by The City of Meridian - west of North Eagle Road and south of East Ustick Road: Meridian City Council Agenda - August 19, 2003 Page 2 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Offiee at 888-4433 at least 48 hours prior to the public meeting. 7. FP 03-042 Request for Final Plat approval of 30 building lots and 7 other lots on 14.31 acres in an R-8 zone for Timberialls Subdivision No.1 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: 8. FP 03-043 Request for Final Plat approval of 19 building lots and 3 other lots on 14.31 acres in an R-8 zone for Timberialls Subdivision No.2 by Dan Wood - south of East Ustick Road and west of North Locust Grove Road: 9. FP 03-044 Request for Final Plat approval of 65 building lots and 12 other lots on 24.21 acres in an R-4 zone for Castlebrook Subdivision No.2 by Centennial Development, LLC - North Black Cat Road and EI Gato Lane: 10. Water, Sewer and Trash Delinquencies: Meridian City Council Agenda - August 19, 2003 Page 3 oD All materials presented at public meetings shaH become property of the City of Meridian, Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888A433 at least 48 hours prior to the public meeting. ** TX CONFIF;, . ION REPORT ** AS OF RUG 15 '1213 "~:12I7 PAGE. 1211 CITY OF MERIDIAN 23 24 26 27 28 29 3121 31 32 DATE TIME TO/FROM 1218/15 14:54 38112116121 1218/15 14:56 PUBLIC WORKS 1218/15 14:58 121218466441215 1218/15 14:59 8841159 1218/15 15:1211 21218884121744 1218/15 15:1212 212188467366 1218/15 15:1214 898551211 1218/15 15:1215 LIBRARY 1218/15 15:1216 9212183776449 STATUS OK OK OK OK OK OK OK OK OK MODE EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S MIN/SEC PGS 1211'25" 1211213 121121'52" 1211213 121121'54" 1211213 121121'53" 1211213 1210'51" 1211213 130'53" 1211213 121121'52" 12103 1211'1217" 1211213 121121'51" 01213 CMDll 242 242 242 242 242 242 242 242 242 :PLeatB~ -YO~T j;y 'PuhUc.. rloti~- ThfMt(::.s ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m_ City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of July 17, 2003 City Council Budget Workshop: B. Approve minutes of July 18, 2003 City Council Budget Workshop: C. Approve minutes of August 5, 2003 City Council Regular Meeting: D. Approve minutes of August 5,2003 Pre-Council Meeting: E. Findings of Fact and Conclusions of Law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a C onditionaf Use Permit for a n educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University 0 f Phoenix by the University of Phoenix - 2950 East Magicview Drive: G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to 0- T zones for Schroeder Apartments by H. John Cook - 921 West 2na Street: Moridi.n CI1~ Co""oil ^~.n~. - AugU'119, 20M !':lB- 1 of J All >\'<Ilorj>ls prcsellle<.! Ul public ",.elings sh,1I become prop<r1~ uf Ih. City M Maid;'.. ^"yu", ~",'i""g .ccommodMion ror di",billli~ "'luc~ In docUn\Cl1lS .odler heuring' plc",e tonto'llne Cillo Cl"k'. Om.e ot 888..4433 .11,'SI 43 hu"", priur 10 Lh. public meeting. ( ** TX CONF1. , r I ON REPORT ** AS OF AUG 15 '03.~,28 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/SEC PGS CMDll STATUS 01 08/15 15:08 208 388 6924 EC--S 01'135" 0133 242 OK 02 08/15 15:139 2088886854 EC--S 00'51" 0133 242 OK 03 08/15 15:11 12084674538 EC--S 00'52" 003 242 OK 04 08/15 15:12 208 895 0390 EC--S 00'52" 003 242 OK 05 08/15 15:14 Lawrel EC--S 00'53" 003 242 OK 06 08/15 15:15 208 387 6393 EC--S 00'52" 003 242 01< 07 08/15 15:16 ADA CTY DEUELMT G3--S 01 '43" 003 242 01< 08 08/15 15:19208-888-5052 EC--S 130'53" 003 242 OK 09 08/15 15:20 CHERRY LANE EC--S 01'06" 003 242 OK 10 08/15 15:22 POST OFFICE EC--S 01'25" 003 242 OK 11 08/15 15:24 IDAHO ATHLETIC C EC--S 00' 53" 003 242 OK 12 08/15 15:25 ID PRESS TRIBUNE EC--S 00'52" 003 242 OK 13 08/15 15:27 208 88B 67013 EC--S 00'51" 003 242 OK ---------------------------------------------------~--~------~------------------------------ 11 ~Se. 'P o9,"'t' j;,r 'PuhUc.. r1..o-k Gz.- Tha>l1l~.~ ( CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd Bill Nary Cherie McCandless Keith Bird - _ Mayor Robert Corri;-- 2. Adoption of the Agenda: 3. Consent Agenda; A. Approve minutes of July 17, 2003 City Council Budget Workshop: B. Approve minutes of July 18, 2003 City Council Budget Workshop: C. Approve minutes of August 5, 2003 City Council Regular Meeting: D. Approve minutes of August 5, 2003 Pre-Council Meeting: E. Findings of Fact and Conclusions of Law for Approval: CUP 03.025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing buJlding in an L-O zone for the University 0 f Phoenix by the University of Phoenix - 2950 East Magicview Drive: G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2M Street: Meridi.n Clly (,:oo"eii ^~c"d" - Au~u" I~. 200. PoQO I or) All "lOler;.I, prose.ted ul public ,=:,;ng' ,h,n b~Q~ prQpCl1Y orlhe CHy of MCl'1d;,n hny..me t.l~~lrins 3';:(:DlYllnod:Hio-n for di$:lblll~~~ n:b.l"d 10 dili:Umcnl$ :J.ndfof he-i'lrin~s pb<e ecn!>cllne CII)' CI<!~'. Olliec ot 8aS..J4.. 41 10051 48 how. prior \0 \ho public O1<cling, ** TX CONFIRMh, JON REPORT ** RS OF AUG 19 '03 22~04 PAGE. 01 CITY OF MERIDIAN 01 02 03 DATE TIME TO/FROM 08/19 21:47 208 888 6700 08/19 21:57 3810160 08/19 22:1214 SANITARY SERVICE MODE EC--S EC--S ----5 MIN/SEC PGS 00'54" 803 01'31" 003 00'013" 000 CMDl:l STATUS 022 OK 022 OK 022 BUSY -----------------------~------------------------------------------------~------------------- CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m. City Council Chambers 1, Roll-call Attendance: X Tammy de Weerd -L Bill Nary -=z;: Cherie McCandless -L Keith Bird 1- Mayor Robert Corrie 2. Adoption of the Agenda: a-/J""'VV'4t.. ~(' 4h'o~ 3. Consent Agenda: A. Approve minutes of July 17,2003 City Council Budget Workshop: "1j1"("~vz B. Appro'Ve minutes of July 18, 2003 City Council Budget Workshop; (:i,ffr~VU!. C. Approve minutes of August 5, 2003 City Council Regular Meeting: ar,frTi:w-<- D. Approve minutes of August 5, 2003 Pre-Council Meeting: app-r&'lM.- E. Findings of Fact and Conclusions of Law for Approval: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company -1875 South Eagle Road: C2fj?Y'ov~ F. Findings of Fact and Conclusions of Law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix - 2950 East Magicview Drive: opjJV4?V'.e.. G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of ,165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street WpprtN.fl-' Mc:ridiMl City C1'lIlJl~il Aecnda - AugU$lI9, 2003 p~!;<1 on All mulerial~ prCl'''''led al pub lie mee\ioJlli shall becnme prope!'IY of!he Clly of Menlliilll. Anyolle desiring UJ:commod:ltioll fDrdjs~bililies relaled Iu llucllmenls ond/or hc:uings plc.~$e ~onlucL the City CletJ.:'s Offiee ill SaS..4433 at lca.'it 4~ hO\11'S prior \0 tbe public meeting. ( PAGE. 01 ** TX CO~ .:lTION REPORT ** AS OF AUG 19 '03<... .7 CITY OF MERIDIAN DATE TIME rOI'FROM MODE I1IN/SEC PGS CMDIl STATUS 15 68/19 21:15 PUBLIC WORKS EC--S ElO'55" 003 El22 OK 1& El8/19 21:17 12084&64405 EC--S OEl'55" 003 022 OK 17 El8/1S 21:2El 8841159 EC--S 01a'55" 003 El22 OK 18 08/19 21:21 2088840744 EC--S 0El'54" 003 022 OK 19 1a8/19 21:24 2El88467366 EC--S 1313' 55" 003 022 OK 20 IaS/19 21:25 8985501 EC--S ElO'54" 003 El22 OK 22 138/19 21:28 LIBRARY EC--S 1211 'El9" 003 1:122 OK 23 El8/19 21:29 921:183776449 EC--S 00'54" 003 1322 OK 24 1:18/19 21:31 208 388 6924 EC--S e1'El8" 003 El22 OK 25 08/19 21:33 21388886854 EC--S 130'53" 003 622 OK 26 138/19 21:34 208 895 13390 EC--S 130'55" 003 1622 OK 27 138/19 21=35 208 387 &393 EC--S 00'54" 003 1322 OK 28 El81'19 21:37 RDA CTY DEUELMT G3--5 01 '43" 003 022 OK 29 08/19 21:40 CHERRY LANE EC--S 01'El9" 003 El22 OK 30 08/19 21:42 POST OFFICE EC--S 01'30" 003 022 OK 31 08/19 21:44 IDAHO ATHLETrc C EC--S El0'S5" 003 022 OK 32 138/19 21:46 10 PRESS TRIBUNE EC--S e0'55" 003 022 OK CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 19, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd ~ Bill Nary :&: Cherie McCandless ~ Ke~h Bird -L Mayor Robert Corrie 2. Adoption of the Agenda: Q.ppr-cre. t<-. a;,..~ 3. Consent Agenda: A. Approve minutes of July 17, 2003 City Council BUdget Workshop: a--;fN"'v<", B. Approve minutes of July 18,2003 City Council Budget Workshop: CiffroVUl.. C. Approve minutes of August 5, 2003 City Council Regular Meeting: 4flrn:>v\<- D. Approve minutes of August 5, 2003 Pre-Council Meeting: e11pll'-<-- E. Findings of Fact and Conclusions of Law for Approval: CUP 03.025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-G zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: OJ'f1YOV4- F. Findings of Fact and Conclusions of law for Approval: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix - 2950 East Magicview Drive: ap jJY"i' V'".e.. G. Findings of Fact and Conclusions of Law for Approval: RZ 03- 007 Request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street: wpprPII'-'!.. Maidi"" CityCou",.1 Agendo - ^\lg""I~, ~OO3 ~.yo lor) AlL lDlI,,,,,,I, ~'~ClIled Ar publie m<<liog> sholll=ome ~f(lperTY"rtll. Cily orMaidi:tn, Anyone deti.ringoxcummolhtioll fOfdl$tlbjlilies r.ebt<<llu di;li;:'I,.Imcnu and/oc l\ea.t'in~ pk.1$. ""1ltlC1 the CityClorlt'$ omc." Sas4413" J""','8 hours pliorto the public ,neeline, Item Packet Pickup MEETING DATE: Jt l/..C6t-lSi ) OJ I ZOO2) Cc~j COiVYLC,C ( J'U-B Ct~ . August 15, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Aug ust 19, 2003 ITEM NO. 3---J-t REQUEST Approve minutes of July 17,2003 City Council Budget Workshop: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ...j./ ljiJ tiJ[lr Contacted: Emailed: Date: Staff Initials: Phone: Malerials presented 01 public meetings shalf become property 01 the City 01 Meridian. Meridian City Council Special Budget Workshop July 17. 2003 The Special Budget Workshop of the Meridian City Council was called to order at 8:05 A.M. on July 17,2003, by Mayor Robert Corrie. Members Present: Robert Corrie, Cherie McCandless, Tammy de Weerd, Keith Bird and Bill Nary. Staff Present: Bill Musser, Stacy Kilchenmann, Bill Johnson, Kenny Bowers, Barb Hohler and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird Corrie: I will open the City Council Special Budget Workshop on Thursday July 17,2003 at 8:05, City Council Chambers. Roll call vote Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: All right we have adoption of the agenda, which is the presentation and discussion of the city proposed budget. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move we adopt the agenda as published. Nary: Second. Corrie: Motion has been made and second to adopt the agenda as published. Any further discussion. All those in favor say aye. Opposed no? All ayes. Motion carried. Item 3. Presentation and Discussion of the City Proposed Budget: Corrie: We are now officially in the proposed budget hearings. Stacy. Kilchenmann: Mayor and Members of the Council. To start the hearings off I want to briefly run through the revenue projections for FY 04. We have numbers for June in so I'm going to update you on what the General Fund is looking like. Then if there are questions we can talk about this again tomorrow morning. So just briefly I'm not going to spend a lot of time on the Enterprise Fund. There's Meridian City Council Special Budget Workshop July 17,2003 Page 2 of 90 two the basic components the Water and the Wastewater Treatment Plant. Plus we also have public review fees. As you know they changed the way, they calculated water and wastewater rates last year and we discussed that last year. Basically, if we look at the actual and projected utility revenue you can see it's pretty much on a straight increase up and that's due to the increase in the number of accounts and water has dropped below sewer, which was what Brad's intention was. Assessment fees are basically the fees we use to build out line and so forth and we charge a flat rate for that. The increase in those again is due to the increase in the number of accounts because the actual rate charged does not change. That's kind of a brief picture of enterprise fund revenue. We just project that it will steadily increase. Latecomer's fees are a little hard to predict so we predict them at a low flat rate. One thing that I did want to mention with the enterprise revenue as I think its important that we start to pay a lot of attention to the fee development and that we start to involve the Finance Department a little more. Brad and I both worked on when he redid the fees last time but I think it's important that we look at those every year basically because they have a pretty aggressive capital construction that will take a lot of money. As the city grows the faster, it grows some more of that, construction plan is going to be impacted. I think we need to start paying attention to including the cost of capital construction in our fee structure. We want to try to avoid borrowing at all costs because borrowing has there is a cost just fees to do the debt financing plus interest and so forth. That's something that we will probably be talking about more in the coming year. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Stacy on that I think you had mentioned something before about the costs of borrowing and the interest. It doesn't quite look like the deal that it is. Is there any way that you can put that on paper? Kilchenmann: Yes in fact for the Police building it probably costs us over a million dollars to finance it the way we did because we paid bond issuance costs. Then we paid interest and plus we now are paying property tax because we don't own the building. When I added it all up and I can put that on paper for you and show you the components, it was a bout 1 .4 million additional costs to dot hat type of financing. I think when you do the utility financing we wouldn't have to pay property tax. It's just something if we can avoid I think we should try to avoid. That I think will be an area that we haven't spent a lot of time on. There is a capital construction plan in your notebooks for the enterprise fund and it compares Public Works plan to what we've actually done so that's something we'll probably be talking about a lot more in the upcoming year. On the special services side just briefly its driven on permit revenue and that definitely is a bright spot in our financial picture as you can see by looking at the growth in residential permits 2003 actual continues to exceed the two prior years. Commercial Meridian City Council SpeCial Budget Workshop July 17, 2003 Page 3 of 90 building permits they are up. They are hard to project so we pretty much project a low flat rate for them because they are all over the up and down and all over the board. That's just a look at Building and Planning and Zoning revenue. Now we get to the General Fund and this is a summary and it's also in your revenue manual. It breaks down property tax revenue into the basic property tax, the amount from new construction and annexation. Then it gives a projection of the levy rate. We've talked about this quite a bit. If we look at this on a graph that's what the different components look like. New construction has stayed pretty consistent with the base gradually going up that three percent. The other basic components of our general fund the biggest one is revenue sharing. This one has been hard to project its usually done by AIC, they do the projections. There's a possibility that it could - it actually has exceeded what they projected for the current year. That spending didn't drop off like it was predicted to. We are going to get to this other worksheet and I'll talk about that a little bit. It could potentially be about 75,000 dollars less this coming year then AIC projected. The other one, court revenue, has actually decreased. It could be about 15,000 dollars short of what we had predicted it would be for FY 2004. Another big area are the utility franchise agreements, which are Idaho Power, Intermountain Gas, Cable and Sanitary Services. This one has been really hard to predict because it depends on rate changes it depends on the weather. Cable depends on the competition and how their sales do. We try to call ahead and talk to them and figure out what its going to be and it actually has dropped this year over the last year for the past maybe three or four years it just showed a steady increase and now this year its fallen off as rates have gone down, we had a mild winter. When we get to the final sheet, I have revised the projections to downward to be even more conservative then I had originally had it. We just have to hope that rates go up and we have a really cold winter. De Weerd: That's out of our pocket. Kilchenmann: But you'll be glad that you are helping the city out. Then our other bug-a-boo is interest income. This is kind of a summary of that you see in your financial statements of where interest income has gone. One bright spot was this in June the pool went up quite a bit, itwent u p to like 3.73 percent so if that continues that would be great. That would really help us. Apparently, there is talk of them lowering interest rates again which would not be good. When we get to this other sheet, I have revised interest income down slightly. This impacts the enterprise fund too because they have a fairly high amount of interest income so this is going to impact them as well as the general fund. This just kind of shows the two sources of income property tax and non property tax revenue. Non property tax revenue stays fairly stagnant, it doesn't really increase very much. Now that's the chart that we look at that shows how much of our revenue that is taken up by the base budget. Restrictive revenue that little red spot on the top those are park impact fees. The yellow is the revenue that we have left for new programs, new people. On the other sheet that I gave you its just like an excel spreadsheet. It says FY 04 revenue analysis compared to actual June 30, 2003. Meridian City Council Special Budget Workshop July 17, 2003 Page 4 of 90 I've taken the basic categories of general fund income and I look at this every quarter and change the estimate depending on any indicators or actual and so forth. I have highlighted on Rural Fire the budget for 2004 we actually, we were able to increase it over what I had initially have when I first did the revenue manual. Kenny has warned us that the percentage that rural fire is going to pay is actually going to drop a percent to 25 percent versus 26 percent. The 895,000 is taking Kenny's actual base with his new firefighters in it and that would be 25 percent. Then interest has been revised downward again so I have it at 300,000 and then the franchise fees I revised downward. When I totaled it up to what I had originally projected in the revenue manual and based on the latest figures there is only a difference of four or five thousand dollars. It didn't change significantly because we were able to increase the amount contributed from the rural fire. As we go through our discussions and so forth today and you have a chance maybe to look through these materials more, if there are any more questions we can address those first thing tomorrow morning. I just wanted to kind of give you a basic idea as you listen to the presentations what the revenue picture looks like. Are there any questions right now? Corrie: Don't have a question but I hope is not a business decision. I hope that we have the money but sometimes its not there. Kilchenmann: I've tried to be very conservative. Corrie: You are thank you. Kilchenmann: If things turn around we always have the opportunity to re-Iook at this during the next fiscal year. Okay then, I will turn it over to the Police Department. POLICE DEPARTMENT (Inaudible discussion) Worley: Mayor and members of the Council. Thank you for the opportunity to present the 2004 budget for the Meridian Police Department. Since Chief Musser is going to have to live with this budget I'm going to let him present it. Nary: Hey thanks for stopping by Mike. Musser: Well good morning and thank you for inviting us. What we are going to start off with today is just basically run through where we are at with our initial enhancements that we put in and then of course into the Mayor's priorities and then line out some strategies that we've developed in conjunction with the budget proposal. First things that we are looking at doing is with gearing in where we are at with the Police Department we are doing our budget so that we focus towards our mission statement in particular our last items on there through our Meridian City Council Special Budget Workshop July 17, 2003 Page 5 of 90 education prevention and enforcement activates that are continually ongoing within a department in order to meet our strategic plan and fall into compliance with the cities strategic plan as well. Capital replacement to get that one out of the way. We started with 136,000 dollars basically only to replace four marked units at a total of 34,000 dollars a piece and that's all we have slated for this year on it trying to hold the line a little bit but we do have four units that are due for that area that's between 85,000 to 90,000 three of those are pushing the 90,000 or at least two of them have exceed it all ready at this point but they'll be well within the confine by October one. Moving on to our enhancement requests. We submitted a total of seven requests, which totaled up to 722,913 dollars. In meeting with accounting Stacy and Reta and going over some of that, we were able to delete some of the miscellaneous off as we were moving through and looking at what we can potentially work on within this current budget year. We were able to drop that down a little bit for the final submittal that went in for the Mayor's review. As a result, with the Mayor's priorities on it, this is pretty much what happened with what we were looking at and our first and second priorities remained in tack bringing us down to a grand total of 367,388 dollars. Those first two priorities has we move into of course are personnel ones that deal with six police officers we are looking at three of those plus a car for a full year so they would be coming in in October and then three again following in April at the half year point within the fiscal year to provide us a little bit of savings and also to allow us access to be able to get the officers up and trained through the year and then out into the field. As we move into that for explanations on where we are at with the first one we are looking at October of 03 for being able to implement this. It would be three officers with one car, which is the standard we have been trying to make the approach on when we are hiring. If we have three officers we do like to request a car within that packet so that we are able to spread it out a little bit more on the vehicle usages. Again the strategic planning issues that we are addressing within this is again compliant with adequate staffing for our growing city trying to impact crime rates and the traffic issues that we have and also this is the third year that we have been requesting for additional patrol people in particular on this and we feel very confident that we need it at this point and that's why we had those listed as number one and two on our priorities and we were very happy with the Mayor concurring with us on that on his priorities. The second one we have here is a follow up. This is the half year one which we had looked to implement in April of 04 so half way through the fiscal year which does drop us down to an expenditure of 148,490 dollars and again three officers for one car and again with the same strategic plan issues being addressed within those confines. One thing that this will do for us in terms of patrol out on the field, the six officers will augment each one of the squads and we have basically two full teams a weekend team and a weekday team comprised of squads that work each one of the shifts a day shift a swing shift and a graveyard shift. These six officers would allow us to put one officer additional for each one of those squads so everybody gets one officer on each one of those shifts to be able to increase our overall coverage's in the town. Priority Number 3 was a school resource officer for Mountain View High School. Initially we were looking at Meridian City Council SpecIal Budget Workshop July 17, 2003 Page 6 of 90 76,335 dollars on that. One of the items that we were looking at on that again is manpower related to investigations, remaining proactive in our policing programs. Our SRO program has been a very good proactive program, a very collative program as well with the school district and as you all know we do have that new large high school coming online out there at Millennium and South Locust Grove area off of Overland. In meeting with the school district their also concerned they are facing the same type of budget crunch as we are and they didn't feel that they could include this within their contract this year which lead us to look at some alternatives and we do have an alternative to be able to propose today and that alternative encompasses only using 17,305 dollars. That's what we would need to set aside in order to do alternative funding through our cops in school grant which we've already made an application for and which we have brought before this Council in order to get authorization for the Mayor to sign on that application. We did have that application go in we are waiting for award notice on that. We probably won't know until sometime around October which is why we are presenting this as an alternative. It would be a total of 125,000 dollars from the Federal Government over the next three years. It would take a commitment on our end of it to at least 17,305 dollars available should we receive t he award. That's why we are putting it u P here now because wed 0 have the potential to get that and we should be in pretty good shape to continue this program and add to the school by putting another body in. We have discussed this with the school district as well and the school district is more then willing to continue our partnership at the end of the three years where in the fourth year we have to assume this officer and the school district believes that they will be in a better position at that time to be able to absorb it within their contract as well. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: If I could ask. Bill I don't know how we could open that school without an SRO over there. I just absolutely don't know how and this alternative plan if it'll work its fine if not I don't know how we are going to dig up the 76,000 but we can not open that school without an SRO officer over there. I feel those are some of the most important people we got in this department because of the relationship they get with the kids and stuff over there. I mean this is a nice big high school coming on board and everything and to be without a SRO. Somehow we've got to get that in and get it taken care of and this alternative plan is a good one but we better have something back up to make sure that we do have an officer over there. That's my personal feelings. Musser: M r. Mayor. Councilman Bird, members 0 f the C ounci!. I appreciate those sentiments and believe me we are in a position where we can pull up our bootstraps if needed and Mountain View High School will be covered. However in an attempt to put us in a better position if we can, that's why we did apply for Meridian City Council Special Budget Workshop July 17, 2003 Page 7 of 90 the grant. We did want to point that you know this is a significant savings if we get the grant award. I do feel fairly confident that we maybe able to do that because we have an excellent track history with the cops program for the eight officers that we brought on in prior years. The only problem is I can't give you an answer as to the absoluteness on that award at this point. We probably won't know until October possibly even after. One of the things we were looking at for being able to set this aside though. In discussions with Chief Worley and looking at where we were at. We've had a part time crime prevention position, which was approximately 19,000. We haven't been able to fill that position we do have some alternatives in regards to that one that will be coming up shortly but there is some money available from that position which could be reallocated and set aside within this budget if necessary 0 nit. However 0 ne 0 f the things I went through and was looking at when I was reviewing the current salary settings and placements on that it appeared that we no longer had that within the salary placement so I don't know if that was an adjustment by finance or not because the position hasn't been filled for two years. That was one thing that we were looking at where we had potential monies in the base that might be set aside say in the Mayors budget as an administrative one, which we would have it, available then. It could be reallocated at the end of the year as we amend budgets and it could specifically go towards this but that would be the Council's choice. Bird: I just feel that we've got to open that school with a SRO out there. Musser: We do have a plan, they will have a SRO come August. I believe its August 14th when we initiate the SRO contracts back in there. There will be a body at the school Council member. Bird: Thank you Captain. Corrie: Yeah Bill one of our jobs is going to have to be to convince the school that they do need that and they better really look hard at it. I know that we discussed at how we could cover it but we want to make sure that the school is on board with that. Musser: At this point based 0 n our negotiations we have had with them and talking with them on the contract. They feel that there wouldn't be a problem at the end of the three years being able to commit so we can retain this person and it would become part of the contract. We are all facing some of those financial woes right now. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I agree with what Councilman Bird has s aid. I was a t a meeting yesterday, it was regarding The Boy's and Girl's Club, one of your officers has Meridian City Council Specli:ll Budget Workshop July 17,2003 Page 8 of 90 been hanging out at The Boy's and Girl's Club on a regular basis, they only know him by Gary, and so I have my suspicion who that is. Apparently and the reason for this story is to underscore the importance of having the officers in these schools is the relationships that he has made at The Boys and Girls Club while he's out on patrol now the kids recognize him and call after him. He has a different level of respect with these kids, that are so important, and merely those are the ages that are important to reach the kids. The presence in our schools has got to be one of our priorities and I appreciate your department looking at how we can make it happen because it is vital. It is a crime prevention type of thing. I guess it's very important also looking at your crime prevention money as maybe supplementing some of this. I think we all appreciate your concentration on making this happen because it ahs to be one of our priorities. Musser: Mr. Mayor, Councilwoman De Weerd, members of the Council. I appreciate those sentiments and that is part of our goal. Like [ said at the beginning we take our mission statement very much to heart at the department and you can't do it all through enforcement. It also takes us being proactive and moving out into that community to do some educational type things and do some direct interaction and hopefully here as you move into priority four we'll have some more for you in lines for that. De Weerd: Just to wrap that up, do you know who this Gary is? Musser: I believe I do. I only know of one Gary that we have and I'm sure he probably has a dog along with him. De Weerd: I am assuming so too but if you will please pass along the appreciation and that its been noted publicly in the community because it did come up at a meeting yesterday of the appreciation of The Boy's and Girl's Club for as well Kenny for Scotty and his crew they hang out there too. I think its just phenomenal, what a great statement your departments are making to those youth. Musser: I will pass that on for you Councilwoman De Weerd. Nary: She meant hanging out in a good way I think. Corrie: Yes. Also, tell him good luck this week. Musser: Moving along to priority number four, this is one where we had initially submitted in for a Crime Prevention Specialist and Public Information Officer. We wanted to move the Crime Prevention Specialist position to a full time one and also incorporate Public Information Officer functions with that position to justify that full time aspect. As a result it included 64,998 dollars most of which was salary related and benefits. There was a portion that was related directly to operating costs and some associated capital. What we were looking to do with Meridian City Council Specldl Budget Workshop July 17,2003 Page 9 of 90 that is continue in our bridge building within the community, something that we've been working to do for the last two years but with the part time position we haven't quite got to the point we needed. We've had a number of applicants, we've looked those applicants over and to be quite honest they weren't the people that we needed in order to represent the community of Meridian. There were some issues and after discussion in sitting down and looking this over part of what we were seeing that may be problematic with the part time position was just that it was part time. Therefore we went getting as good of an applicant pull submitting in for that position so we were going to make an attempt here to go full time on this. Then coupling in the Crime Prevention along with Public I nformation it allows us to disseminate better reports and that type of thing and get thing out to the community so we can enhance our partnerships. Again, the strategic planning issues its non-traditional staffing and also research and development of planning. As I just noted there this is a move from the part time position to a full time one. Based upon the 19,000 we had currently approved in FY 03 the overall increase would actually be about 45,998 dollars. However, this was not one of the chosen ones on the Mayors priority so we have also provided an alternative on this one. On this one, we are looking to do two full time positions, the Crime Prevention Specialist position full time and then also a new elementary school resource officer and this is part of what we refer to as the PSN grant. This is the Projects Safe Neighborhoods grant, which I presented to you at a Council session. I think this figure right here speaks highly of what we are able to do with the monies available here. This would cost the city 5,900 dollars investment for this first year on this grant. What we are looking at here on it is that we do have the Projects Safe neighborhoods grant. We did receive an award, which has been accepted by the city as authorized by this Council, that total amount for the next two years is 256,500 dollars. The grant is like I said for two years, we currently have 127,422 dollars budgeted on our outline to the state for how we were looking to spend this in FY 04. That leaves us a remainder for next of 129,079 dollars for use in Fiscal 05. The grant proposal would allow for the full time crime prevention - I'm sorry. Corrie: Mrs. de Weerd. De Weerd: Bill just a question. When we received this grant has those monies already been included in the revenue projections? Musser: No. De Weerd: Okay, I just wanted to verify that. Thank you. Musser: Your welcome. De Weerd: Sorry. Meridian City Council Specl<l1 Budget Workshop July 17, 2003 Page 10 of90 Musser: And again to reiterate full time crime prevention position along with the full time elementary school resource officer on that. The needed allocation of the needed 5,900 dollars from the city is for expenses not covered by the grant. In particular reference the officer we have expenditures such as uniform, belt, the holster, hand gun, those types of things. They don't cover those out of these types of grants so we would have to look at that. They also don't cover direct overtime. However, they will pay the benefits towards it but they won't pay the direct overtime. Those were the costs included in that 5,900 basically equipment, uniform, allowance and direct overtime. Before I move on with that one also in conjunction with that Safe Neighborhoods Grant just to give the Council and the Mayor an update here on it. We did have a meeting last week in which we were able to bring Saint Luke's Meridian to the table along with the school district and BSU who is potentially doing some follow up review on this program for us. We were all able to come in and everybody seems to be very excited about the program and what we've initially outlined in our abstract and we are keying it directly back into looking at our youth in particular the Elementary and Middle School children. Incorporating classes that go into more then just firearm safety but also awareness and expanding out what we do inside the schools through that elementary school resource officer. Our Crime Prevention person would also help coordinate through businesses and also through civic groups in town here to help us to this. The Crime Prevention position will also be involved with helping develop a curriculum that's acceptable to the school district and incorporates what Saint Luke's is currently doing with some of their programs so that we can get to a much wider target to a group of our youth. One other aspect and I believe that they were probably tied up that day but The Boys and Girls Club of Ada County is also excited about this because we plan on continuing this educational format into the club itself here in town. However they were tied up and weren't able to make it to the meeting but I have met with Curt a number of times and he's very excited about the possibility here of having additional officers become involved down at The Boy's and Girl's Club as well. So this is another community outreach program that we're really excited about that brings in a whole lot more partnering between some major components in the city. These are some other items that we had. Priority number five was a traffic emphasis personnel enhancement. We were also looking at replacing motorcycles at this time. The motorcycles can probably survive another year and I notice we do have them projected out for replacement for next year so these 147,490 dollars was to specifically address traffic issues and also to help us meet variance in our objectives from FY 03 in relations to the strategic plan. We do have three officers now assigned to the traffic squad and they have become very active in doing a number of things in town besides enforcement and we've had a lot of collaborative efforts between Ada County, Idaho State Police, Boise Police working a number of different types of traffic task force. Such as on the Fourth of July we had a combined DUI taskforce going again for holiday driving under the influence and we've also done a number of corridor traffic enforcement activities along Fairview down on Eagle Road all the way through on the corridor there at Eagle Road and also in conjunction with the interstate. It has been fairly Meridian City Council Special Budget Workshop July 17, 2003 Page 11 of 90 successful and our officers even helped Ada County with Highway 16 on the way up to Emmett because there has been a lot of speeding, accident problems up there on that roadway as well. It has been paying off I think overall for us. Priority number six an additional personnel enhancement for reserve police officers we were looking to increase reserve officers by four on the department we currently have six. However we also had to look at the issue of equipment for those officers. W here they are not paid we do provide the uniforms and the handguns and that type of stuff to them and that would cost us 18,780 dollars. At this time the reserve officers are the only officers that are not issued a department issue handgun. We took care of all the other officers. They do carry similar handguns to what we have. They all carry glocks but what we were looking to do was issue them a department handgun as well rather then a privately owned. This also was a result of a numerous contacts both Chief Worley and I have had reference people wanting to become involved in our program so we were looking to increase it to a base of 10. It does have costs associated with it. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Can you tell us on your reserves what kind of impact they have? What kind of duties they perform and what kind of impact they have on your staffing? Musser: Mr. Mayor, Councilwoman De Weerd and members of the Council. One of the biggest things that our reserves are able to help us out with was right at the beginning of the year when we had two very tragic episodes in town here that involved first a homicide suicide and then another homicide. We had to contain scenes, which meant we had to be able to control them utilizing officers to do that. Our reserves became very valuable for having somebody in uniform with authority that was there to be able to control the scenes while at the same time keeping our overall overtime costs down a little bit because as you all know during t hat period wed id have a lot of 0 fficers 0 ut. We had a I at 0 f ongoing expenses related to overtime but we were able to utilize our reserves to help us out with securing those scenes. In past years they have also performed that function with us. On parade days because of the amount of traffic we have in town the need for doing traffic control and also doing crowd control. The reserves are an iatrical part in being able to help us out with that. They provide us additional manpower on those days. Again it helps reduce some of the overtime and they become involved with it. All of our reserves we encourage to attain their level one reserve certification. We do make available for them attendance at the southwest Idaho reserve academy which one of our reserves at this point Craig Rohm is a coordinator over at Post 4. By helping, them do that and providing some of the funding that's needed there in making our officers available that makes them that much more trained for us as well. I'd say Meridian City Council SpecIal Budget Workshop July 17, 2003 Page 12 of 90 probably the biggest thing though to help augment us at times when we need two officers in the cars on nights when staffing may be a little bit low. They are out here on the weekends to help us out so that we have two people in the car so that we have a car that can respond just as a single unit with two people in it to say a domestic call or something like that and it doesn't take two cars out of the field then. We do have a back up in that manner. However with the growth and everything else that we've been experiencing and need to put officers on they do occasionally get bumped because we are busy also trying to run a number of officers through our field training program right now. These gentlemen bend over backwards they don't receive any compensation whatsoever they willing come in when we need them and when we call them as we did at the first of the year. They adjust their schedules to be able to cover a sitting for a whole night out in front of a house without much of anything else to do except just keep an eye on things for us and make sure that things stay secure. They are dedicated citizens and the only way I could really compare them it's the same as our citizens that are in the National Guard that voluntarily give up their weekends and part of their summer to be of service to their country. These gentlemen are being of service to their community through the Police Department. De Weerd: Thank you. Corrie: Bill. I came from Boulder who had reserve officers. They had 125 officers but they got paid when they worked but they didn't get their uniforms paid for or their guns. They did all that on their own. They did get paid when they came to work or fill in. Have you looked at that as a possibility rather then giving them all their equipment and that to let them be paid? Because an officer would have to be doing that if they weren't there and you would have to charge for that and looking at it another way can they get paid by the people that's asking that or what they need for that. It's an idea but it would be less cost but yet they would still be being paid for what they were doing and you can kind of get a trade off here. I don't know, we can talk about that a little later but it really worked well back there and the merchants and the people didn't mind paying for that and it would also help augment their uniforms and their time that they put into it. Just a thought that you might want to look at it that way. There's lots of different ways to look at reserve officers so. Musser: Mr. Mayor members of the Council. We have looked at the option of being able to provide them some payment. Garden City for example utilizes their reserves as part time employees and they are able to pay them when they need the additional staffing and all. However given where we are at with some of the budget crunches that becomes a question for us as to where do we get the additional monies when we need them and yes it may be less then the overall equipment. However I don't have a good measure at this time but I certainly will look at that so I can provide you an answer in the future. Corrie: Okay. Thank you. Meridian City Council Specldl Budget Workshop July 17,2003 Page 13 of 90 Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Bill I guess I should ask when you talked about capital improvements and the vehicle replacements. You said three of the vehicles were near the 90,000 mark. I'm assuming that's the 97 and the two 98 vehicles. I just didn't know where the 2000 vehicle was since it's in the replacements as well. Musser: Mr. Mayor and Council member Nary, members of the Council. I would have to double-check those figures again. I know two of the vehicles were ones that we've kept on for an extended period because they were assigned to one officer, they were both canine vehicles and that's why their mileage got up and we were able to run them a little bit longer. One of the 2000's and I believe it was a 2000 came on and has been running around the clock until we got other vehicles on so it picked up a lot of usage when it first came on that it started to slow down a little bit. I didn't grab the current figures on it because I didn't go in to the station this morning but I will get that information over to you because we do track that on a monthly basis now an update where the mileage is on those cars. Nary: Thank you. Musser: Priority Number 7 was a miscellaneous grouping of items for us. It included LCD monitors for records. We were looking about 2,400 dollars on that. However we have found some means to be able to get most of this taken care of at this point for us. We were also looking at record storage in our record section. We do need another center shelving storage unit to purchase and put in there. That's going to cost us 3,817 dollars for that unit and get (inaudible) but would allow us to keep our three years of reports available there within as we rotate them through. At this point we are going to fill up the current shelving units that we have. An additional one we were looking at involved building security both perimeter within the temporary holding facility or the holding cells down at the Police Department. That is going to be 28,675 dollars, a majority of that cost over 13,000 of it is related just to the multi-port digital recorder that's necessary for all the different camera hookups. That's the single most pricey item within that whole project and something we will have to evaluate as we move down the road. Another issue we were looking at is also trying to reduce overall liability of the city by having the officers record all of their stops and contacts. We were looking at what Boise City did with conjunction with their- ***End Of Side One*** Musser: - and because micro cassette recorders have a tendency to break down and with the advent of digital recorders we are also finding that there are not very Meridian City Council SpecIal Budget Workshop July 17,2003 Page 14 of 90 many people making micro cassette's anymore, the individual cassettes themselves. We were looking at being able to purchase and issue out to all of the officers a digital recorder along with an extra memory stick so that they had one that they could use, pull it out if something happened have another one to be able to go with. These would download directly right into our computer system at the station and we could record these out, make copies of them right to a CD, rather then have to continue to have to transcribe tapes and remain with bulky tapes and that type of stuff. We can go right to modern technology and get them done a heck of a lot faster then what we do now. However in looking at where we are at with it we were able to say that you know we can fix this one here with the monitors, that ones in process right now and we think we maybe successful in going ahead and completing what we were looking at there. Our records personnel were the key issue in order to provide them some eye relief by using the LCD monitors. The building security with the cost overall associated with it, that's another one that we were looking at. As much as we would like to have it bottom line is the majority of the cost is going to be the unit itself right now so it would take a commitment in order to get it. We could do it in phases if need be but buying the recorder and then hooking up primarily the holding cells number one so that we can videotape when the officers are in there with a person for utilization of the intoxilizer in there. [t provides them a little sense of security when they are in there by themselves with a prisoner. Then expand that one out later. The digital recording system didn't make it to the priority list as well either when we received the paperwork back from the Mayor on it though we all did concur that it would probably be a strong liability issue but it does take 13,000 dollars to commit to that. The only one then we have left is that we would like to consider or have strong consideration on is the shelving unit for records in particular because there is a definite need for it they will have to have it in this next fiscal year and it is 3,817 dollars, probably one of the cheaper ones that we had submitted overall. As a result, our revised proposed budget for FY 04 for the Police Department consists of priority, one and two which is the six officers equipment and vehicles for 367,388 dollars. Priority 3 is an alternative was the Cops in Schools grant in particular the SRO for out at Mountain View High School which would need a funding set aside incase we get that grant award of 17,305 dollars. Priority number four again an alternative provides us two positions from the Project Safe Neighborhoods Grant, there would be one elementary school resource officer and still provide us that full time Crime Prevention position with a commitment of 5,900 dollars from the city. Priority Number 5, the records storage cabinet for 3,817 dollars which would bring the overall budget proposal from the Police Department to 394,410 dollars. I did go back and gage this in against the revised budget information and numbers that we did receive from accounting and I did notice while we do not have a whole lot to play with or anything else there was approximately a projected 58,000 that we might have. I tried to keep us within the confines of that by still not trying to jump on everything there, utilize it, and then also find additional alternatives such as potentially that past Crime Prevention position as potential funding that may have Meridian City Council Special Budget Workshop July 17, 2003 Page 15 of 90 been out of place that we could utilize as well. I would stand for any questions from the Council at this point. Corrie: Weill want to commend you and the chief and your department for what you've done here. You realize that you've cut out 300,000 dollars about out of your budget and I commend you for that. I know it's very hard, it's difficult but I think you've done a real good job here and what you've asked for is really definitely what you really need. Not that you didn't the first time but I do want to commend you and your department for doing that and you did exactly what I wanted you to do. Go back and look at it so you did a good job. Bird: Mr. Mayor. Musser: Thank you. Bird: I think the whole Council will like all those sentiment for a job well done. You guys have been first class the last couple years of realizing what the city situation is and this is all departments have done it I believe that everybody has tightened their belts and worked cooperatively and get this thing taken care of and we certainly do appreciate it. You do a lot of the work for us that we would have to do it and by your priorities and alternatives and all that stuff working out I think really helps and I think the Mayor and Council's very appreciative of what you guys are doing and - Musser: Mr. Mayor, Councilman Bird, members of the Council. Thank you very much for your comments and I would just like to mirror that I felt it was very worthwhile for us to be able to sit down and meet with the Mayor to have the Mayor establish our priorities and lay them out and then see what we can do be able to provide alternatives and t his year I'll be quite honest we've been very fortunate in particular with the Project Safe Neighborhoods Grant which was a very last minute thing and we receive the only award for a law enforcement agency off that grant and things just fell together pretty well for us. Corrie: Thank you Bill. Very nice presentation. Chief you are leaving good hands there. Worley: I think so. De Weerd: Do we want to take a few minute breaks? Corrie: Chief I also might commend you for being the one helping Bill in doing this. You've done a lot for our department the last two years. Thank you. Yes lets take that break. (Recess) Meridian City Council Special Budget Workshop July 17,2003 Page 16 of 90 FIRE DEPARTMENT Corrie: Chief Kenny Bowers, Fire Department. Bowers: Thank you. Mayor Corrie and Council Members. We were talking about the Boys and Girls Club and I think kids like Scotty, BZ, and Drew just kind of come together down there. They all run in the same pack I think. It's working real well. I hope you've received some of those thank you's in your boxes and stuff. A little bit of recognition for them. I really appreciate what you guys are saying. Corrie: Kenny I might add that when I go down there. Every time there seems to be more and more kids that want to be Police and Firemen and I think the Fire Department has the edge right now. Thank you guys. Bowers: That's good because we need that for the future. We do. It's going to work out good. Mayor Corrie and City Council members I appreciate you inviting us here today to present our budget request for the year 2004. As you know it's been a very busy year. Councilman Bird kind of gave us a bad time last year about not having PowerPoint so we are going to try that this year. I already went backwards twice with it so we are learning. Our Number 1 enhancement was a thermal imager and in the past, the public has helped us out tremendously with the prices on these thermal-im,aging units. In the last several years, the Meridian Firefighters Association has helped us out. So far this year the Meridian Firefighters association has decided to put all their monies towards the safe house that we are moving over to the school. We thought this would be a very good enhancement for the city and the Rural to purchase one. These are the units that we use on an everyday shift. I mean we go out to homes that have hot wires or hot walls, hot plug ins. We were able to zone in on the correct wire or the correct plug in without tearing the whole wall out. We can go into commercial businesses and check which balance is bad without taking down every light and looking at the balances. We've also used it in the past as grass fires going out after we've thought we had the grass fire out. We go around the perimeter with this to see if there are any hot spots still. We believe that each station should have one. It cuts down on the time that a fire crew has to be on a location. Also where they come into account the most of is assist with search and rescue, finding victims. Several years ago as you heard Caldwell Fire was able to go down in the basement and pull a person out of a fire there. They work tremendously. They really show the heat from a body, from a hand, from a foot. That is the most important part of this unit here. We use it daily, I mean it is an important tool for us, right along with a defib. It is a very important tool. The cost of that was 12,000 dollars. They have come down from 25,000 when they first come out so they are getting a little better in price. Our next enhancement was our new fire engine for fire station number three. The engine that we have now in back up 304. That picture right there is 11 years old. It has somewhere around 86,000 miles on it. As the age increases in vehicles the maintenance Meridian City Council Special Budget Workshop July 17, 2003 Page 17 of 90 cost goes up. The down time of the trucks, taking them to Boise to repair and work on them increases. This is going to be a - station three is going to be a very important part of our district. It's going to run 0 n m any calls, so we are going to need a first-rate engine out there that will withstand the riggers of the calls. If we do not purchase a new engine this year we will have to approach you guys next year which then it will be a year and a half before we get it on scene. Also, we would only have one backup reserve engine so if anything happens and we have an engine go down with a problem we would be able to fill that position but we wouldn't have any other extra trucks. Councilperson de Weerd and myself, we believe we heard some good news Monday night from the Meridian Rural Fire Protection District that if things go has good as it has with the new fire station three they would be able to put in their 24 or 25 percent of this engine. That would be around 90,000 dollars. I believe that's what both of us heard the other night and I think they are probably going to be able to back that up. De Weerd: We have it on tape. Bowers: We have it on tape, correct. That would help us out tremendously too. Our next enhancement and we didn't have a picture of an office. We should have had Greta or somebody sitting in an office. Anyhow, we would like to bring in a part time office assistant. Able to fill in for vacation time, able to fill in for sick time when Greta is gone. Four hours a day turns out to be 19 and a half hours a week. The ability to have current assistant work on more details. We would be able to have a little bit more help on our projects. We wouldn't have to pay a little bit of overtime when we have a big project come up and we need Greta to stay afterwards. That would be able to help us out in that and we still haven't slowed down much on the transmittals from Planning and Zoning and the City Clerk's office. It hasn't slowed down much so we are trying to get a person to help us out in t his area and to d 0 purchase 0 rders for u s. Th is would be a part time position 8,544 dollars. If I could go back to the fire truck, that 380,000 was truck and equipment. The truck we just learned several weeks ago, diesels now have to come out with emission check system on them now for the emission, which will cost 10,000 dollars per diesel truck now. That will put the price up 10,000 more dollars just for the emission stuff. That's scary. Our next enhancement, mobile data terminals. This is basically a laptop like you guys got in front of you that sits in our Captain's position of our fire engines. We get information from dispatch of the address, what type of call it is, where we are going, and a map section. In the past Ada County Sheriff's Office has owned these and divvied them out to each department. They will not be doing that anymore. We will have to start replacing our old units that are starting to become unreliable from all the bouncing that they get in the fire trucks. The new units that we would be looking at, Terry Paternoster believes that we will have better performance with the new ones. We will be able to put maps that we can pull up a map on our MDT's. We will be able to program when a bridge is out or when a road is closed, we can program that right into the computer to pop up as we get into the truck and head to that direction. The cost for two of them would be 7,500 dollars. Meridian City Council Special Budget Workshop July 17, 2003 Page 18 of 90 Corrie: Kenny would the money that you got the other terminals from the dispatch, do they come under the title 31 money? Bowers: Yes they sure did. Corrie: Why are they not doing it again with title 31 money? I'm on the ECAB board and I asked that question and nobody seemed to know. Maybe you guys might know this because I'm going to fight for them to give each one of those fire trucks and the Police as well out of that title 31 money because it's from the government and we should be able to use it. I don't know can you tell me? Bowers: I cannot Mayor Corrie at t his time and Council. Let mea sk Deputy Chief Johnson to see if he knew. Johnson: The report to us at PSCB which is the Public Safety Communications Board the user board from the Sheriffs office was it was just getting too costly to take out title 31 dollars and continue to do the upgrades to the communications system, such as the new radios that they put in. The updated CAD system, we took a pretty good hit when we went to New World and then back to PSI. So some of that cost, and that was a proposal that came out of the Sheriff's Office directly driven by the Sheriff's financial folks. They just went to PSCB and says we aren't going to do this. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: My understanding, its been for awhile now that has been - it was a policy change by the Sheriff's office has well as - before the board configuration has changed a couple of times it was just a policy choice of basically they paid the initial cost. Then they've only done the replacements or the replacements have been done by the cities now. Certainly, that's something that can be revisited. Corrie: Yes I've been talking with the County Commissioners and they are also asking the same question. Why? Whose decision was ita nd it wasn't really exactly - they've changed people too but they are looking at that possibility but we still need to look at it here in case they don't. Bowers: Thank you. Corrie: Thank you Kenny. Bowers: Our next enhancement is opticom. Basically, it continues to upgrade the traffic signals in Meridian. This gives the green light to the Meridian Fire Department apparatus when responding to alarms to improve the safety for the Meridian City Council Special Budget Workshop July 17, 2003 Page 19 of 90 citizens and the firefighters. We are looking at two intersections, and the cost would be right around 9,000 dollars. Nary: Mr. Mayor. Corrie: Mr. Nary. Bowers: And I just got call from Ada County Highway District yesterday saying they are going to do two more intersections this next two months. I didn't know anything about, Overland and 5th and Overland and the school. Nary: Chief I was going to ask on one of these enhancements here is Franklin and Locust Grove and I didn't know if that intersection - is that going to get built in 2004? Corrie: We think so. Nary: I guess I was thinking that it went with the extension of Locust Grove north before they would rebuild that whole intersection. Bird: No that's part of the Franklin Road widening deal. Nary: Okay. Bowers: Yes. Mayor Corrie and City Council members, Councilman Bill Nary. I believe that' supposed to be this year, I mean this coming year when they come in and start moving the bridges, the canals, the ditches. Just kind of put that intersection in. Corrie: Kenny are they going to wire it and everything and ready to put out to come in, right? Bowers: Yes. Corrie: So that 9,000 dollars is just the opticom (inaudible)? Bowers: Yes. De Weerd: Mr. Mayor. Corrie: You need that. Mrs. de Weerd. De Weerd: Kenny there are continuing talks right now at the chiefs level isn't there about the costs of opticom and how that cost is distributed? Meridian City Council Special Budget Workshop July 17,2003 Page 20 of 90 Bowers: Correct. Mayor Corrie, City Council members and Councilperson De Weerd. Weare getting very concerned, the fire departments in the area are getting concerned that we are having to pay for all the opticom in the intersections where we believe that should go under Ada County Highway District when they put in an intersection. Ada County Highway District's concern is they are only into moving traffic, they are not into stopping traffic or helping fire departments get through intersections. That's what their biggest concern is they want to keep the traffic moving. We have. The Fire Chief's Association has got together with Ada County EMS and we are sending letters to Mayors, City Councils, Ada County Commissioners, everybody that basically has anything to do with intersections and trying to plead to them with our concerns of why we have to put the monies up for this. There are some talk and you guys will probably be seeing that in the near future, these letters that we will be writing to you guys. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess just to circumvent the need to write our own city. Hopefully maybe we can take a little bit of a proactive approach on this. About the opticom also why is it that the City's continue to be the only ones that pay for the installation. Since its also utilized by the EMS the you know - yes. So that would be another one. Kenny if you can come up with a suggestion on what you would like to see the Mayor and City Council do in response in letter writing, what the Mayor can do on the various boards that he sits on to be an advocate for this. We certainly can do it because it needs to change. Bowers: Thank you. I really appreciate it. Yes it does. We've even discussed to Ada County Commissioners on how we could pass this cost on to some of the developers again. There we go again another addition to a permit but you know there's got to be some other way of paying for these and we keep shelling it out every year. Corrie: The EMS Board is in conjunction with the City's. They would like to see the County Commissioners pay for some of that. However they are in the hole too. So- Bowers: Exactly. Corrie: They are in between a rock and a hard place. That board is making the recommendation to the County Commissioners do pay for some of that through EMS funds. Bowers: I'm not sure how it worked out in the Boise City. They just updated their lights downtown, I believe it cost them over a million dollars for opticom. I don't Meridian City Council Special Budget Workshop July 17,2003 Page 21 of 90 know if that was all funded by Boise City. I'm sure it probably was. There's got to be some other way to do this. Thank you. Oh and Councilman Nary. One of those intersections there, the 1-84 and Eagle eastbound, we've already done that one. That one sprung up on us a couple months ago. We will just put another intersection in there. Corrie: Go ahead Kenny. I'm sorry. Bowers: Electric key locks. Each building in our district that has a sprinkler system or an alarm system in it, we have them put a knox box on their building. What that is is a key that we get out of that little box right there on our dash, we go to the building open up the knox box, get the key out and go inside the business with Meridian PO not just by ourselves but with Meridian PO there. To either shut off the alarm, to turn off the water if we've got a broken sprinkler head before the RP gets there. Our concern is we are getting so many knox boxes in our district because almost every building now has an alarm system or a sprinkler system in it. That we would like to update our boxes to electronic box. We realize that if we lose a knox box key out of our truck. We will have to go around to every business in Meridian and recyclinder, rekey their box. These electronic boxes will go in the truck. We will need to punch in a code that will tell us what day and time it was opened up and there'll be a big blue light? Red light, green light on top of this so that our people will know that it is open. We would like to update this in our six engines at this time. Right now that box up there is just a combination box lock. We don't know when it gets opened, we don't know who opens it so we would like to update our knox box keys in our trucks. Corrie: Kenny don't you have somebody that's in charge of that key box there like a Captain or does everybody have access to that box? Bowers: Every fireman has access to that box. Our first out trucks, the captains are responsible for that box. Our backup, our reserve trucks, it could be a volunteer, it could be a part time person that's taking the truck out. We want to make sure that we do not lose a key anywhere. Corrie: Okay. Thank you. Bowers: Stacy and myself talked about this quite a bit of where we should put this plan reviewer and inspection contract laborer. We didn't know if it would need to go in to the base budget under contract laborer or put it in an enhancement. We kind of decided that since this is kind of a new thing to us, it's a pretty good chunk of money that we probably ought to bring it into the enhancement and bring it for the Council. Right now we do have our Deputy Chief which does all the planning's for all the buildings in the city and then the Rural we would like to bring on a part time person or a contract laborer to do the sprinkler systems and fire alarms for our district. Since there's being do many of them at this time. We came to last year [ believe and asked for a fulltime position Meridian City Council Special Budget Workshop July 17, 2003 Page 22 of 90 on t his a nd we thought that t here would be abetter way of doing it so we've come back with a contract laborer person. This also allows to use this person on the needs and demands, if it's for some reason a slow month or a busy month we can both work that out with him. He's not getting paid every month like a full time person would be. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Wasn't this the discussion we had recently about the fee increase and it was for this type of purpose and we sort of held off on that pending a little further study? Because would this be basically reimbursed out of fees? Bowers: That's correct. That's how we thought we would be able to pay for part of this or all of it would be out of those fees. You betcha. De Weerd: All of it. Bowers: All of it. That was all of our enhancements that we have presented to you guys. The Meridian Rural Fire Protection District. Rich Greene had an emergency today he wants to give you his apologies for not coming today. HE had a tooth problem and had to go to the dentist this morning and of course Steve Elliot and Terry Leighton is out on vacation. They appreciate everything you are doing for them too. We discussed the budget a little bit Monday night with the Rural Commissioners and t hey a re w hoJe-heartedly backing a budget that we have shown you guys today. There were several questions on each enhancement also. They understand what we are doing here too. Also to pay ourselves little bit on the back too. If you haven't heard, we received a 29,000- dollar grant for our fire safe house. The rural has set aside a few dollars to help out on that grant. We will be able to buy chairs tables, VCR equipment and remodel 0 ne 0 four bed rooms into a s prin kler room. It's going to help us 0 ut tremendously and as you've, guys have talked about and we have talked about. We believe that we need to start with our kids showing them fire prevention, showing them fire safety when they are cooking. Giving them a little bit of first aid training. That is going to help out tremendously too. Mayor and Council do you have any questions? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Just to add to that Kenny there is only a 10 percent match required on that grant which I didn't suggest that the other night. Meridian City Council Special Budget Workshop July 17, 2003 Page 23 of 90 Bowers: Oh you have told them? You have mentioned to them that we got a grant? De Weerd: Yes. Bowers: Great. Wasn't knew news. I thought I was going to get a chance to pat myself on the back Tammy. De Weerd: Well we have already patted you. Bowers: Oh good. Thank you. I didn't know it. De Weerd: Really hard to- Bowers: All right. Any other questions that we can answer for you guys? Bird: Thank you for the presentation.. Bowers: Thank you for giving us the time and we got through the PowerPoint without going backwards. Bird: You bet. Bowers: Thank you. Corrie: Moving forward. Thank you Kenny and nice presentation. Bowers: Do you guys - will we need to come tomorrow for anything? For any questions or anything tomorrow that you know of? Bird: I don't know. Bowers: Okay I didn't know if we did or not. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: [guess I do want to make sure that we got an update on our revenue. If that money from the rural is also included in that? Is it Stacy? Kilchenmann: The grant money? De Weerd: Yeah their portion for the engine, for the fire engine. Bird: No it hasn't gone in. Meridian City Council Special Budget Workshop July 17, 2003 Page 24 of 90 Bowers: No. De Weerd: Okay. Bowers: Mayor Corrie and City Council members, Councilperson De Weerd. No that was not put in there. We felt the City would have to pay for that whole thing. So it did not show up in the revenue from the rural. De Weerd: Okay and it is in their published document they are having their public hearing next month and so that number is in there. Stacy if we can modify our revenue analysis one more time to include that. Bowers: Thank you very much I appreciate it. De Weerd: Thanks Kenny. Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I would have a question on our fire inspection fees and really how we want to best deal with that and I don't know if the budget hearing is where we want to have that conversation or during the fee process as we are considering the those fees. We do want to know how we do the accounting to make sure those fees go directly to offset this cost. Corrie: I think that would be in the public hearing so that you can make sure that it gets on the record too. Bird: Would it be during a public hearing of the budget or we've got to have a public hearing on a fee deal. That's where it would come forward at and at that point I think when we pass the resolution, which on the fees we just have to have resolution if we just make sure that t hat's where it goes - it pays for itself by revenue. Nary: Right. Bird: And once you get it in the resolution then I don't think anybody can change it. De Weerd: I just want to make it a special fund similar to our building fees so it doesn't get lost. Bird: That section has got to just be self-supporting and all the fees comes in stays there. De Weerd: And doesn't move till (inaudible). Meridian Clly Council Special Budget Workshop July 17,2003 Page 25 of 90 Bird: And doesn't go into anything else. Corrie: Okay any other questions of Council? De Weerd: Nope. Bird: I have none. These reports have just been so first class Mayor and I'm very very satisfied with them. They are very very first class and I think this is a reflection on you and Stacy and the work you guys put into this too. Corrie: I would like to explain a little bit about the priority that I put on things. You'll notice that in the Fire Department a thermal imaging unit was not in the priority list and it wasn't to the fact that I didn't think it should be number one. I thought that perhaps with a little help from the Mayors office and what have you we could generate that amount of money from donations and I would be willing to spearhead that and I think that they would be able to get that amount of money that wouldn't have to come out of the budget. They've done an excellent job in what they have done here and asked for and to cut down on an awful lot and I think that if we work with them on the fire truck we might be able to reduce that even more but I really feel that that thermal imaging unit can be taken care of by donations and that. I'Ye had a lot of people already say they'd like to do that. We may half of that already. Bird: I can vouch that a couple organizations I know who would be glad to donate towards it. Corrie: Yeah and we may even be able to pick up two for that price because it ahs gone down. Bird: I think that truck is very important. Corrie: Definitely. Bird: I think we ought to get that thing ordered right now. Corrie: And I think we have ways to do that and really work on it. Bird: I think there's ways we can do that but that truck has got to be ordered. Because that isn't something you just go buy off the lot. Don't just go drive home. We got to have it ready to go. Corrie: And I'Ye talked to Kenny about that thermal imaging and I definitely agree that they need it. It's just a matter of how we are going to get it. Meridian City Council Special Budget Workshop July 17, 2003 Page 26 of 90 Bird: I think every station has got to have one but I think we can get it through donations just like you said. Corrie: Thank you anything else? Bowers: I think we brought in a pretty conservative budget. If you take the fir truck out of there [ think it's been very conservative. That was a very good discussion between Stacy and I and the Mayor. What are we going to do are we going to take that fire truck out of our fire truck fund or are we going to pay for it through city funds? We pretty well thought we would take it out of the fire truck fund this time but we still are going to have to start putting money back into that fund one of these days. We can't forget that, we need to start - Corrie: With what we have been talking about by the time you're ready for another truck you'll have that much amount of money again if we do that. I was looking over a 700,000 dollar deficit and from my standpoint J was trying to find some ways to widdle that down and still get you as much as you can and that was one of my reasoning with the fire truck was to rather then - we'll explain that why I came to that conclusion but I think everybody the department heads and that have done an excellent job and you've come in and the Police Department the two big ones have done an excellent job and I commend you as well chief and deputy chief. Bowers: I do know that the Meridian Rural Fire Protection District wants to meet with you guys again and discuss our future plans and keep talking about that with Tammy at our meetings so and I didn't get to thank before the crew left. I want to thank the fire guys. Thank you guys. Station one and Station two for showing up today. Corrie: Very good. Thank you guys. Bowers: A little late but that's okay. Thank you. Corrie: Thank you Kenny, thank you Bill. Kilchenmann: You are scheduled for a break at 10:15. I think maybe we'll just squeeze Will in here while Terry's still here. Terry is going to have Lasik's eye surgery so hopeful we won't have our IT staff using brail at the end of that. I'll get Terry and Will if that would be okay with you. Corrie: Okay. Bird: Sure. Corrie: I think its fun to squeeze Will. Meridian City Council Special Budget Workshop July 17, 2003 Page 27 of 90 Kilchenmann: We just have one administrative enhancement request so. Corrie: Okay very good. CITY CLERK Corrie: Hi Terry. Paternoster: Hi Mr. Mayor. Corrie: When are we going to get those new codes that I have to put in my computer to get on it? Is that coming up? Paternoster: Codes? Corrie: I'm trying to think of what my password is going to be. I got to change it every 60 days. I don't think I'm that smart or not to think of a new one. That is a good idea I'm glad you are doing that. Go ahead. Bird: Go ahead. Berg: Thank you Mayor, members of the Council. Hopefully you read through your manual and if you had any questions about the budget itself in my department you could ask me now or ask me later. I handed out a sheet that went through the one enhancement that we are requesting and its in conjunction with getting information out to the city dealing with our website. We are in the stages of trying to keep our records electronically. Scanning them and putting them in files as you can see the laptop project from last year [ think is working successfully. We are retrieving documents electronically, emailing them to people. This is one of those unique software situations that when you continue with the same firm you have to upgrade with the system. Fortunately or unfortunately, that's there business and so this is an upgrade to the Laserfiche system. It will enhance our ability to hook up into the website. I think everything is pretty well self-explanatory on the enhancement page. I tried to put it in pretty much easy terminology what we are trying to accomplish with this upgrade and Terry is here. He probably has some answers to your technical questions. I'll kind of leave it at that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: This enhancement, the Laserfiche upgrade. Will you know its only 24,000 dollars but we are going to see a savings of better than that by bringing that enhancement in. I think it's something that we've got to do. If anything its proven out, these laptops for us and stuff is just to me and I'm the dumbest Meridian City Council Special Budget Workshop July 17, 2003 Page 28 of 90 computer guy here but it has been a real blessing to me to have the things and I think this is something that we certainly need to move forward on this enhancement. I don't see it has even being a questionable item myself. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I'd just like to make note that Mr. Bird is now supporting a computer enhancement. That's very good. Corrie: He's getting smarter. Bird: I feel that's just an upgrade in the city period. Nary: I would concur. I think you're absolutely right. Bird: I know Boise City is down on that Laserfiche down at their building department and you talk to developers or builders and stuff and they love it. They think it's the greatest thing that's every happened and I believe that also and I think that's what it will do for us too Will. Berg: Thank you. Mr. Mayor, members of the Council. Also just to point out our Police 0 epartment is a Iso in L aserfiche system scanning their documents and filing them electronically. Just to make sure I point out that Sharon Smith has spearheaded and kind of made sure these things are trying to get organized into our electronic system. Our whole staff has really liked the concept of being able to retrieve documents, at least our current documents electronically and emailing them out to people. That has been a real asset. Everything is pretty much done electronically from getting comments from our staff to us and then us getting it to you and to the rest of the public and developers of the projects. It is going to by far save cost for personnel and storage. Not to say that we don't need a new city hall, but we do need a city hall. Did we - Corrie: Okay any other questions? Bird: I have none. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De W eerd: I guess Will you have the n ew sou nd system i n here somewhere don't you? ***End Of Side Two*** Meridian City Council Special Budget Workshop July 17, 2003 Page 29 of 90 (Recess) PARKS DEPARTMENT Corrie: Come out of recess and we now have Parks presentation. So Doug you are on. Strong: Good morning Mayor members of the Council. Not having done this before, I'll just kind of shoot from the hip. I don't have a formal presentation and I'm prepared to answer questions primarily. I think just in summarizing our budget request I hope fairly straight forward. We have essentially two new things we are asking for in our base budget and that's a maintenance position and a one ton utility truck would be the two enhancements there. Then the rest of what you see is in impact fees. The primary focus of what we are looking at in our request with impact fees is to get moving on master planning and construction document work for many of the parks that will need to be developed. Essentially our undeveloped parkland so that we can keep progress moving along with those and contribute in that way to in some cases partnerships. Not all cases are there partnerships involved with the master planning. An example would be the Autumn Fair neighborhood park that I think it's identified to start master plan documents. There is no partnership identified for that park yet. In order to keep progress moving along with the land that we currently have we need master planning and construction document work done. That's what's identified with most of the impact fee amounts. With that very short introduction, I would stand for questions and staff is here also to answer questions that I can't. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Doug could you talk about this truck a little bit. This 42,000 dollar request for this service truck and - Strong: The intent behind the service truck is that our staff person that does a lot of maintenance in the parks when something has to be repaired in the park. This truck would be essentially self-contained. Everything that we would need to go out to a site and operate remotely would be on it, welder, and air compressor things like that, all the tools. It would prevent the running back and forth to the shop to do many of the tasks that are encountered in the repair of play equipment or things that have been vandalized in the building things like that. For everything that needs to go on the truck, it needs to be a fairly substantial truck to do that so it's a utility truck. Meridian City Council Special Budget Workshop July 17, 2003 Page 30 of 90 Nary: So its not replacing something this is essentially a new item that you are looking at and its basically sort of takes the place of a couple three different other ways that you have been doing it currently? Is that the way that you - Strong: Right now we have tool boxes on pick-up trucks and we have some of what we need typically for a job on site and then we often encounter where we have to run back to the shop to weld something or to use a cutting torch. To get something done where if we had it on site it would save that trip back and forth. As we have more parks developed. Where the need to be out and mobile to increase our efficiency and just staff time becomes more apparent and that's the intent of this truck is to help us be more efficient and when we go out to a site to repair something and Elroy can add to that. Huff: Thank you Doug. One other thing on that. In the department right now we have the one-ton dump truck that we use quite a bit. It's the one that's heavy enough to pull one of the two trailers that we have. My three quarter ton truck does not handle those in a really safe manner when they are loaded. This truck in addition to that would give us an opportunity to pull either one of those trailers. If we are using simultaneously well then that truck can be as well as a tool truck we can tow one of the rigs somewhere which a lot of times Brad does with the skidster and the loader and the truck all at one time. That would be handier even yet. Instead of having, to always have that truck he can take that truck and that equipment, go, and we can still use that other truck. Sometimes we lose a little time by having to split out how we trade out time on those. That would be a little more efficient having another vehicle that has capacity to take whatever we need. I f we have to go rent a piece of equipment, which occasionally we do sometimes, it comes to with a little bigger trailer and the truck can handle that too, we don't have to have them deliver. That saves us a little bit. Strong: Thanks Elroy. Maybe just to add on why we are asking for new is that we are typically very content in inheriting pick-up trucks that other departments give up. This particular piece of equipment is not available by hand me down process. It's kind of specialized and unique to that specific need. The best way to acquire it is new. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I had a question regarding your groundskeeper. Last year there was a request and it showed kind of acreage per employee that you had. Maybe I'm out of line you probably already have this in your request form. What are your average acres per employee and what kind of impact would this one position have? Meridian City Council Special Budget Workshop July 17, 2003 Page 31 of 90 Strong: I'm going to let Elroy address the majority of that question I think. To lead into that as we look at the staff positions that we currently have in the department I think its important to understand how many of the positions that have classified as groundskeepers have been used. T hat we take out of the formula for people that actually do grounds keeping work. Brad whose kind of our maintenance technician. We have Terry Whipple who's a fabrication person that we just redid a classification on that position so rather then groundskeeper he's identified has maintenance technician part time. Elroy often has been counted as part of you know a person on the ground but as park superintendent and with administrative duties it's not appropriate to fit him into the mix for how many people we need per acre. We've tried to identify in our description of staffing the people that really aren't full time groundskeepers and then the number of acreage that we have to take care of to address that so. Elroy will talk about the acreage per person and some of the standards that we came up with for that. De Weerd: Thank you. Huff: Just something that we were working on. I'm finding myself a little bit more administrative. I do go out and take care of some things that are absolute necessities. Late in t he afternoon some 0 four staff is already g one, I do get pulled into the everyday work but the percentages is smaller all the time mainly because of the amount of construction that we have going and different things. Just looking at the acreage compared to last year we really are at the point now of about 90.6 actual developed acres of parkland. We are still out there with 117 acres of parkland undeveloped that we do some maintenance on in order to keep it looking halfway decent. We get pulled around quite a little bit so if you get to looking at what we really actually have in groundskeepers is about three times groundskeepers. We have Dennis and Rick and S pence those are the three. Then we have summertime help that jumps our staff up for those anywhere from three months to six or seven months and that brings us up to where our standard of maintenance is 18 acres per person at this time. The national average is about 15 it depends on what amenities you have in the park denotes how many people you have to have. We are putting more stuff into ours all the time and as the more amenities we put in the more required labor that it takes to take care of those things. I'm looking for some kind of a happy medium of where to stop at so we can handle it. We really are struggling a little bit with the manpower issues. The other thing that we want to be able to make sure that the Council understands is we are very frugal about is that if we do end up with a person to go on staff for full time we probably won't bring them on in October we may bring them on next spring when the workload increases. When we get ready. It'll depend a little bit too on what our construction projects look like they are going to shake out to next year. We could very well have some acreage get close into things going on with it this summer and during the winter if it allows a little bit. So sometime next summer we could have more acres to take care of then we now have. I'm looking down the road and then trying to figure out when we would Meridian City Council Special Budget Workshop July 17, 2003 Page 32 of 90 implement our needs. If something happens and we don't implement the needs then we just won't do it. We are trying to make sure that we're not just jumping out there and dragging that person in here to go to work when we're running just kind of so so. We are actually behind personnel wise but we're willing to do whatever we can do to help in the budget and to not bring that person on until we really need them so we are good that way. It's a challenging time and we know that we have all the right acreage out there undeveloped and now we are going to get some more acreage and we just want to make sure that we don't get snowballed in the process of it. It's the same thing where we got things coming up with pathways, we have developers that want us to take over some of those pathways that we worry about being able to take care of when we take them over so we are trying to make sure we don't take more then what we can budget for. At this point, Doug and I have discussed that at length about what are standards might be on taking that over because that is going to increase our needs and our manpower and our staff and our base budget. We want to soften that up over the next several years as soft as we can especially in the budget crunch, we are in. We don't take over more then we can handle and then impact the city in that way too. We want to be careful of that. Nary: Mr. Mayor. ... Corrie: Well while you are there and Doug's here. Kind of let the Council know about this 8th Street footbridge. We discussed it in our meeting and I'm determined that maybe we could be 100,000 dollars saved there for this year and kind of let them know what we were thinking on that. Huff: We had a really good discussion on the 8th Street footbridge. We didn't get as much solid information on that as I would of liked to, I still think the 100,000 dollar figure is a lot, especially if we went with a about a four foot wide bridge. But there is always that geotechnical stuff (inaudible) and different things with I think its Water Resources that gets involved with that creek down there when you start doing things with it. Same similar things that we run into when we work with that other bridge that we put in by Tully Park. You know connecting that bridge with asphalt paths affects the cost of that entire project. The bridge itself is probably not overly expensive but connecting up to it with pathways adds quite a bit to the cost of whatever it is per square foot of asphalt and then bedding it and everything else to get it there through the park over to the end of Chateau that then on around to the end of 8th Street. Those added quite a bit of cost to that and gets you up into that high number range. We still feel like its something that we would like to do and need to do. Its just when to do it that's the best time and we kind of felt like maybe we could skirt by on that for a little while if we had to. Nary: Mr. Mayor. Corrie: Mr. Nary. Meridian City Council Special Budget Workshop July 17, 2003 Page 33 of 90 Nary: Elroy you know on the groundskeeper issue. Is there any opportunity or has there been any look at either two seasonals rather then a full time groundskeeper and a part time seasonal that you've asked for and whether or not that will self fill the bill for you. Or the other alternative I guess what you are talking about for some of that work is what it sounding to me like was really ground maintenance and have you looked at costs for contracting for that service rather then hiring employees to do that? Huff: I have not looked at the cost of contracting. Generally I don't look at that so much because I know what I have a good feel for what those costs are and what service you can get from that. The problem that I have sometimes with the size of our parks which range most of the time are going to be 18 acres or 20 acres and we have Settlers which will eventually be 58 or 56. The problem that we get at seasonal help is that I will usually will turn them over a lot of times and I spend a lot of time in training and if I can get to the point where I can keep a certain number of full timers that I have trained that I can depend on and know what they are doing it makes it a lot easier in day to day business. You're part timers you can use for lots of different things but its not necessarily some of the technical stuff that I'm going to need them for coming on. Because I turn them over too much and then I'll have to start back in if they go on to college or don't come back the next year. I spend all year working with them on certain things and then I don't get them back next year so then I have to look for somebody and start that over again. I don't mind having some of the part timers, the ones I have now are all good guys but they are doing things that if they don't come back next year it won't adversely impact the department. I can train other people to do the things I got them doing but as our acreage increases that's where I need full time help that can get trained and I can count on being there day after day and year after year. Nary: And some of that maintenance that you are talking about I guess if I understand what you are saying is that contracting for some of the more base type of grounds maintenance mowing the lawns and trimming up the parks and those kinds of things. Its cost prohibitive to do it through a contract that you are better off hiring seasonals to do that rather then just contracting that service out. Huff: Generally I think the contracting service would cost me more then the seasonal would cost. That's in my past experience, I haven't run those numbers recently I figure those would hold true. Nary: Even by putting out an RFP or something like that just seeing what the markets out there and whether or not you got people out there - Huff: It's an interesting thing to do. I've done it before in years past, it's been some time since I've done that but it didn't pencil out (inaudible). Like I say you do add a lot of things in there if you bring them in and they are not using our equipment, if they use their own. You add to their cost so you are not just Meridian City Council Special Budget Workshop July 17, 2003 Page 34 of 90 dealing with labor and we are trying to deal with whatever equipment we already have and stay within those bounds and if that works out okay then my part timers work pretty well. I am just limited on what I have them do so that I don't depend on them so much that when they leave it causes problems. I don't like hand an 18-acre park over to the part timer unless he's really sharp because then that means that next year I don't have somebody else to staff that area. Those things get to be a little tense there sometimes. I hope I've answered your question right or not Bill. Corrie: Tell me or tell us I guess tell us about that 20,OOO-dollar Bear Creek tennis court. I initially cut that one out in the priority but I come to realize that maybe half of that 40,000 is paid by a developer, is that correct? How does that - Huff: Yes. Bear Creek LLC or Greg Johnson I guess if you want to put it that way are still interested in developing some amounts of that park. They had an estimate that it would cost about 40 to do lock stock on the tennis courts. They asked us if we could think about budgeting for half of the cost and they could pay for the other half. They are more then willing to do that depending on how we budget. I'm assuming that that park is what we call not all the way developed so that we could still use impact fee money on it I would think but its something that we think in that part of town would be a good amenity we don't have anything like that out there that we do have some space for. Corrie: They haven't discussed doing it at all have they? Help sell their homes out there. Huff: We discussed several things in the past but they have been staying about half half. I think they are smart enough to know to do that. I wish they would come across with a couple other things but. Corrie: That helps them sell homes out there. I believe that the tennis court will help some. I really believe that all the amenities out there between that and the playground. Those are the two that would. Strong: I'd like to jump in for a minute and add to the discussion about the seasonal versus full time staff. I think there is another issue that we don't want to overlook here and it relates to the park ordinance that we are working on currently and once that park ordinance is in place, we will establish rules for different areas of parks. One of the things that's identified in the park ordinance is who can enforce those park rules and working out agreements with the Police Department there is many things that can be dealt with on site by city staff or in this case park staff. That's best handled by either full time or trained seasonal staff. If there's something going on at the skate park or something going on at the playground where rules are being violated they would have authority to approach that situation and deal with it to the extent of actually writing an exclusion notice of the person that needs to be expelled from the park for a Meridian City Council SpecIal Budget Workshop July 17, 2003 Page 35 of 90 period of time. That I think is going to be a continued and growing issue with parks as we build more parks have more activities in parks is how we control the activity in the park. I mean what we are talking about with groundskeepers typically is just taking care of the green space the open space but we are going to have more of the challenge of dealing with the behavior issues that come up with space that we provide for citizens to use and manage in conflict or potential conflict in parks so. As we look into the future, we are going to be looking at the potential for positions that might have similar orientation to the recreation facilities person that we brought on board this summer to deal with the issues at the Tully Skate Park. Particularly to add other active use areas like the adventure land playground area, which could be very inviting to a large number of people including disabled or handicapped population. If that helps any. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: Tell me about that Bear Creek bleachers and what its for? Do you have a soccer field out there or something? Huff: Yes we have two softball fields out there and we did not look at the seating at the same that we did at Tully Park there is big bleachers on four on each side of the field over there. There are two on each field. What we did on this park is we put some room back there for one bleacher behind each field behind each field right behind the backstop. That's a limited amount of seating because there is enough space out there in the long fence runs and things we did for people to bring their lawn chairs or just sit on the grass. We've tried to soften that up so the amount of bleacher space that we would need would be less. McCandless: So that's for softball. Huff: Yes. McCandless: Okay. Huff: We discussed not doing that. I can't remember now how much the bleachers are but we were trying to just hopefully that everybody would come and bring things. T hey do like to do come sit in their lawn chairs and watch games and things so we had that pretty well set up that way. We know there's always a need for some bleacher space but I think the seating for each one is only about 50 or less they are not really large. That makes them pretty easy to work around if we had to move them or something we could they wouldn't be so hard to move around. If we had to coast a little while longer without those that wouldn't be the end of the world. McCandless: Thanks. Meridian City Council SpecIal Budget Workshop July 17, 2003 Page 36 of 90 Nary: Mr. Mayor. Corrie: Yes. Mr. Nary. Nary: On that one Elroy on the bleachers and things. Has there been any discussion with some of the leagues that use that? Whether or not some of those you know making that part of the fees for the leagues to help off set some of the cost for some of those kinds of things. No there hasn't been discussion with them on that partly because we weren't sure when we were going to do that. We haven't made that discussion. That is a possibility to do something like that and plan ahead for that that is possible. The other thing I was going to ask was on the groundskeeper you said that that wouldn't probably be an October start. That would probably be a spring start and the seasonal I would assume would be the same thing. Something in the spring or late spring. Huff: Usually our seasonal vary from depending on the weather a little bit I'll try to not bring them not until I have to but they run anywhere from mid March to mid April. It's betterfor me if I bring them on about March 15th and run them through till October. We usually suffer some bit in October and November after they are gone and there has been a couple times I've saved enough money where I just used a little bit in the next years budget and kept one of them on through the month of October mainly because I was short manpower after October 1 st because they are usually gone about then. Nary: Are the dollar figures here reflective of that (inaudible) or would it be less then what's requested here. Huff: What you see there is the dollar figures for - are you talking about part timers? Nary: Well both yes, the groundskeeper at 41,453 and a seasonal at 15,306 and I didn't know if that was an October one beginning of the budget year amount or whether or not it would actually be less then that. Huff: That's beginning of the budget year groundskeeper on the 41 that's if we ran him all year and put him all full time. The other is from March to the end of September. Anyways there's some things that I think are the first things that I see that are going to happen with us manpower wise is I believe that in the next six to seven months there are going to be some interesting happenings to the west side of Settlers Park. Looking now already at 26 acres developed there and that other side is probably going to develop so when it does our grounds keeping needs we get a little upside down again. That's what I'm looking out for and it's pretty hard to really have one person out there taking care of 58 acres when we are one person for every 18. Meridian City Council SpecIal Budget Workshop July 17, 2003 Page 37 of 90 Nary: I wonder. Has there been any discussion with, I know those groups are raising money to improve those fields both baseball, soccer and (inaudible). I wonder if t here has been any discussion with a ny 0 f those g rou ps as well for some partial assistance on long-term maintenance. Huff: We have had some lose discussion over that. We are trying to get things to if it works right what we are maintaining out there from the Parks Departments is everything related to turf and irrigation and we won't do baseball fields for games. They take care of all those kinds of things we don't have to prep those like we do some prep at Tully now for our men's leagues and things like that. We won't be involved in that prep. There's some other things there we are trying to figure out a way to minimize our impact. There are other things that we will still be responsible for out there and other amenities that go into the park plus adventure land playground. Those things are all going to take some serious maintenance time, I just got a feeling there is not way of getting out of that. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: This is for Councilman Nary. On these bleacher s we seem to have a hang up on 4,400 dollars I can tell you that the cost of those that's probably for two sets of bleachers. We happened to purchase the ones that went out at Harold Cox's field and I think the set of bleachers out there was about 2,600 bucks we paid for that. Most of the cost of that is government restrictions and safety things that come along. Its something I think you need to have behind everyone, I don't think its an outrageous deal to ask for that's two sets to go out there behind the nice fields that we do have at Bear Creek Park. I don't know, but that's where the cost comes in Bill. I mean back in 87 I got those two big ones that sits at the Legion Field for 5,600 bucks for the two of them and look how much bigger they are then the ones sitting down at Harold Cox but we didn't have the federal regulations on it at that time. Now we are paying for it (inaudible). Nary: Well I guess I didn't have any concern with the cost more of looking alternative ways to fund ita nd if we have some] eagues that u se t hose fields predominately then maybe one of the ways to do that is for the fees to off set a portion of cost. Bird: With the impact fees we got to be using some of our general fees to match up with these impact fees too if you look at our impact fee ordinance and so stuff like that is costs that will do it. At least add 10 bucks on every player's fee to register and it's a fairly small impact to the player but yet that fee can go towards park maintenance and you know they can maybe do bleachers one year and maybe do something else another year. Maybe they are going to re-enhance the dugout or something like that but I was just thinking that kind of discussion would be a good thing to have. Same thing with the (inaudible) that are helping develop Meridian Clty Council Special Budget Workshop July 17,2003 Page 38 of 90 the other fields in looking at long-term maintenance to avoid the taxpayers having to pick up the 100 percent of the tab. That they look at some long-term maintenance for soccer and baseball and all the other things that are going on. Bird: [can tell you that in Boise the optimist, we pay for some of the maintenance if we don't do it. Nary: Sure. Strong: Maybe a part of this question to is we talked earlier is if we have somebody that is willing to contribute bleachers for a park c an, we count that toward a match for impact fees? Bird: You bet. Strong: And I think that would be a question that would be real helpful for us. Maybe encourage us to go out had look for partners knowing that were also helping the match for the impact fees. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I think the Finance Department's looking in to that. I have already asked them the question and I did ask that they run a report on where we are at with the impact fees. We still are ahead in our match and I also understand that the recommendation coming forth from the impact fee committee is to reduce the matching for the impact fees from the current 50 percent to 25 percent. That will be a really good thing for the department as a whole. Right now we are about 100,00 ahead. Reta did plug in the current budget year as well. As you can see most of the requests in the Parks are impact fees. I think we can get on top of that, it doesn't have to always go the 50 percent every single year. They just want you to remain cognoscente of it. I think we should be okay this year and with the additional information on it if we can account in kind and donations towards that match we will be well above because then we can go back and look at what's been donated and in kind donated to Tully Park to Bear Creek to Chateau - Huff: Which we have quite a few on spread out through those three. Bird: Boy you take the Harold Cox softball field down there, which was completely donated, and I bet that hasn't been counted. De Weerd: But that's an existing park. I don't know if - Bird: No it was not an existing park. It was under impact fees when it was done. Meridian City Council Special Budget Workshop July 17, 2003 Page 39 of 90 De Weerd: Oh was it. Bird: Yes. Huff: I know some of the - I haven't looked at it for a while but I know we can figure out what improvement costs have been donated by the developer at Bear Creek. We have had quite a few things on that one and then it seems like we had a little something on Chateau and so we do have some things out there where people have donated certain things to the park. Bird: Skateboard Park. Huff: Yes we have a lot there, which goes into Tully I guess, We have a lot on skateboard and of course (inaudible) a few other things like that putting things in to so all those things count. I lost my train of thought. De Weerd: I'm sorry. Strong: Something I think j want to come back to if this is an appropriate time to do that is as we talk about master planning and construction documents for the parks that we are in the process of developing. The requests here are what it would cost us to do it if we had put everything out to bid at current market. As we look at master plan we also have some other ways that we can be efficient which we will pursue and I want to make you aware of that so that you know in everyway that we can or that we can find or based on suggestions that come forward we want to be as cost effective so that we have as m any impact fee dollars available as possible to not just develop parts but also acquire parts. We have an offer from Boise Parks and Recreation to use their planners for master planning and the cost would essentially be their salary and benefits. We will take advantage of that as much as we can and it's made available to us so that they can keep their planners busy and keep them on the payroll. Its kind of a win win for both departments. We will do the same with the completion of construction documents when people are willing to step up and contribute to some of the cost of completing construction documents or completing master plans, we will take advantage of that. We already have some interest in Lochsa Falls from the developer and the architect that is working next door in Verona Subdivision because they have a lot of the site work already completed for Verona that will help for some of the initial planning for Lochsa Falls. Like I say we will take advantage of much of that kind of contribution as possible in completing these plans. We feel even if when we are working with partners that this takes us a step further along in completing a park and actually in some cases can help us turn a park green as much as a year or so earlier then if we waited for the partner to go out and get master planning construction document work completed where in many cases they are asking for donations of that work. An example of where that's worked I think is with Kiwanis park where Pinnacle Engineering has Meridian City Council Special Budget Workshop July 17, 2003 Page 40 of 90 donated much 0 f t he wark that's been done t here for that park. That's pretty unique I think, an engineering firm stepping forward and being willing to contribute that amount of work that they don't make any money on. De Weerd: I think you can't say no to Gordon Harris. Strong: No they have some very influential members in that group. In may cases those people will jump forward and like we were talking before the hearing when we just in the work that we've done so far on our newly named Centennial Park all of a sudden we have two local people that want to jump in and put some money there. I think when people see progress being made and they see something happening I think people will come forward and help with that. That's what we are attempting to do with much of this request is keep progress moving along on planning for parks so that the bottom line for us that we have a lot of control over the basic specifications of what goes in a park. Then when we work with the partners its very clear what's going to be there and the standards that are going to met to develop it. Because we will have the task of maintaining it for the years to come and want to make sure its done right so we don't have inadequate irrigation systems and other things that can happen. That was kind of our thinking as we put this together and the next step as we look at the expenditure of impact fees is to look for more parkland. That's something in the next year or two that we need to look further in how we want to fill out that map in our Comprehensive Plan for additional park space. Next year when we come back I hope that we are talking about more parkland purchased too and our challenge will be to balance acquiring parkland and developing parkland and using what limited impact fee money we have to do that. That's our thinking and I guess we are here to have that thinking modified if you see. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Let me tell you these guys Doug and Elroy has worked hard with the Parks and Recreation Commission to go with this budget. I think this is a very fair budget that they've brought forward. Very lean. It's like Tammy said on the impact fees, most of this purchase stuff is going to be through impact fees, which thank goodness we have. I know they have worked on it. I'm for one that doesn't like to see extra people on board or extra material but they do need the groundskeeper they do need the one-ton service truck as we get larger and stuff and we are saving ourselves a lot of money by not having to hire this stuff out. I know Doug and Elroy have looked at both aspects of whether how you do it and what's the best way to do it and this is come up the most cost effective. I feel they've got a very fair proposal before us at this time and I think they've just done a real fine job of presenting it and I know Doug hasn't had that long of experience of how we do it here at the City of Meridian. He's jumped in and done a great job Meridian City Council Special Budget Workshop July 17,2003 Page 41 of 90 for us, I certainly appreciate it, and I think it's a very fine budget. It's a class act on their part. Strong: We've also proposed some places where if we needed to cut things out where we would recommend that. I think that's in the Mayors budget as well so. If there are places that we need to cut and the 8lh Street Bridge has been discussed as one place that we can save a lot of money in our budget request there and we can find other ways to maybe either fund that or just delay it and see where we are next year. We are willing to work with that. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Doug is there for a pathway connection for a bridge where there not be some grant money available for that? I know you worked - Elroy is probably shaking in his boots over there at that suggestion since they had to fill with it on the five-mile path. I would imagine that there should be some grant money available out. Strong: I think there is. De Weerd: Is that correct Elroy? Huff: I know that it's out there and I'm not a grant writer and I know it's out there. Doug is a lot better on that then I am. I think that's a good addition to our department the fact that Doug has done grant work before and that helps us out a lot. De Weerd: I think in particular these kinds of projects are a lot more prime for that kind of grant writing. Huff: The 0 nly thing that you get into with t hat especially d own there 0 n that creek is where we'll come back to some of the same issues that we dealt with the Five Mile Path and the bridge and I guess if we have to deal with that we have to Corrie: One of the things that we are looking at of course is an organization that we might be belonging to here and will work on grants and help us with that writing and that's particularly what they do and when we find them they will help us get those grants written. I think grants are out there and if we don't take advantage of them we are really missing the ball really because we pay for it in the long run. Strong: I think a project this size Mayor is looking at grants. Smaller projects and I'll just throw out an amount and say 10 to 20,000 dollars are often not worth Meridian City Council Special Budget Workshop July 17, 2003 Page 42 of 90 writing a grant for because of the administrative costs of dealing with it but of we are looking at 100,000 plus project like this one's been identified at this point then it is worth while to look for grant money but there are some expenses that go along with it in the sense 0 f record keeping, staff time and some 0 f the 0 ther things that are often required to complete the grant. Depending on where it comes from but that would be worthwhile I think in this case. De Weerd: I think with SAGE this is ITD money that I was thinking of as far as the grants and they are very familiar with that can help write it and I believe they even help with the administration of it. It's just another help for you and your staff in pursuing those funds. Strong: And we will do that. Corrie: Any other questions of Parks? Okay very good Doug. Thank you and Elroy and I think we made an excellent choice in Parks Director and we want to keep that going good and thank you very much you've done a great job. Elroy the whole staff really, congratulations to the staff as well because they've worked hard and they are coming along really good so. Strong: Great thank you. Kilchenmann: Mayor and members of the Council. You may now break for lunch. Corrie: Oh okay. Kilchenmann: And please try to return at 12:20 and then we will do and discuss SAGE and MDC and so forth. Corrie: Mr. Nary. Nary: I was just going to ask you know. I guess I didn't notice until we've been sitting here but I know they didn't necessarily ask for any enhancements but we are not having discussion with the Building and Planning and Zoning Departments about any of - its just because they are not asking for enhancements? There is one thing on there but it looks like it was off set by some other revenue for a building inspector or something like that. Kilchenmann: Gary will talk. He will be discussing that this afternoon and the Public Works and Planning and Zoning is not scheduled for presentation. Actually that was one thing I thought we should talk about. I did put in here have them turn in their variance reports from the strategic plan. I'm thinking that I don't know if we want to do it in conjunction with the budget or a different time but we should maybe have annual presentations from each department as it relates to their strategic plan. Meridian City Council Special Budget Workshop July 17, 2003 Page 43 of 90 Nary: I guess that's what I was thinking but I realize they didn't ask for any enhancements but last year they asked for a minimal enhancement and we had a whole lot more to talk about. I guess I just thought it was odd that we didn't have any presentation at all. Kilchenmann: What we could do is actually incorporate that as part of the hearing maybe in the future. Like have them spend 20 minutes on their department and their strategic plan because it's not taking a complete hour for them to present their enhancements. Would that work? Nary: Yes and like I said and I don't necessarily have something in mind but I guess I thought like I said we've had discussions with other departments about other things. There wasn't and like I said I just didn't notice until I was sitting here that they don't have any time scheduled at all for Planning and Zoning and its such a significant department of the things that go on here that it was sort of surprising to me that we wouldn't have any conversation a bout it. KHchenmann: I could actually ask them to come in tomorrow morning. De Weerd: And Bill just wanted the opportunity to really drill them. Nary: I don't think so. Bird: You just wanted to get after on them again. Corrie: One of the things that we want to make sure is if you got questions, if Council has questions we want to get them asked. If your not sure of something you want to ask and find out and if something's not being done here don't be bashful. I mean I ets talk a bout them because it's the city's money a nd that's what you are in charge with. Kilchenmann: ['II ask them to drop by at eight because we are going to be finishing ahead of schedule and we already did the revenue discussion so they could drop by. Nary: Okay. Corrie: Okay well back at 12:20 is that what you said? 12:20? All right we will recess till 12:20 then. (Recess) (Return from Recess at 12:47 P.M.) ***End Of Side Three*** Meridian City Council Special Budget Workshop July 17, 2003 Page 44 of 90 PUBLIC WORKS Smith: Ladies and Gentleman of the Council. For the record, I am Gary Smith, Public Works Department Director. It's my pleasure today to introduce to you the supervisory staff of your Public Works Department. These folks are instrumental and efficient in compliant operation of this department. First of all, Brad Watson, our City Engineer. Len Grady, Len is our Staff Engineer. He spends a lot of time out in the field so you may not of seen his face as often as the rest of us. Daunt Whitman is going to be here. He is our Building Official as you now and he hasn't made it yet. Rick Clinton out Water Superintendent and his assistant, Chip Hudson, is ill today so he's not available. Don Case is here and Don is our Chief Water Operator for the Water Department. Jon Shawcroft our Wastewater Superintendent you all know and Danny Higgs is John's assistant superintendent and Brent Grover is the Chief Operator at the Wastewater Treatment Plant. We as a Public Works Department are pleased to present out budget to you today for fiscal year 2004. I will discuss the one enhancement that we have for the Building Department a nd Daunt said he was going to be here to make a few comments to you also. Brad will present the budget enhancement for the Engineering Division and Rick will present the budget enhancement for the Water Division. Brad and Rick will answer any questions you may have concerning the enhancements or any other areas of the operations of our Department or the Water Department. Jon will present the budget enhancements for the Wastewater Division and again Brad and Jon will answer any questions you may have concerning the enhancements or operations of that department. I take this time to offer a special thank you to Brad for coordinating and putting this presentation together, it's taken a lot of work and effort on his part and we really appreciate it. I had a doctor's appointment at 10:00 this morning and it was cancelled at about 9:15 and moved to 2:30. It's one of those appointments that has been a long time in getting and I would rather not endure having to move it to August, which is what the receptionist told me. I would with your permission if we are still in the process at about 2:15 I need to leave. I hope you understand. In case these proceedings do go into the 2:00 hour I respectfully call your attention to a memo that I sent to you on June 30th concerning employee compensation. I know this is a really tough budget year for general fund revenues and I very much respect the difficult decision that you have to make concerning not only enhancements to our city but also employee compensation. I understand the bottom line. Money in equals money out. My hope is that employees from all city departments can be treated equally as regards in any salary increases that are given. As you know the enterprise fund supports 100 percent of the salaries of all Public Works Department staff. 100 percent of the salaries of all MUBS Department staff. 50 percent of the salaries of the Finance Department and 50 percent of the salaries of the HR Department. I've said it before and I'll continue to say it that our employees are our most important assets. Without them the wheels of what we do don't turn. I know it's a time where benefits are under scrutiny and monies are short for consideration of salary increases and just to Meridian City Council Special Budget Workshop July 17, 2003 Page 45 of 90 pay for a cost of living increase if that is possible. I support funding salary increases for monies within the enterprise fund for the departments that I have listed above and I do support the proposal that has been submitted to you from our HR Department concerning this subject. I'd like to start with the Building Department enhancement and Daunt isn't here yet and I'm hoping that he does come and when he does come I would like your permission to have him make a few comments concerning that position. This is a difficult proposal to make from two standpoints. Number 1 Daunt and Steve, his assistant, have done a very good job in providing inspection services for new construction and that was very well documented in a recently completed customer service survey. Secondly, they have been around for a while, they become friends, and they have contributed to the well being of our community. They have contributed their services for no cost on special projects. This change is being proposed because it has been expressed that the size of our city can support full time employee inspectors in these two position to provide some additional time for the inspectors in the office and that there would be some cost savings to the city. Corrie: Gary just for your information. Daunt did come in. Smith: Thank you Daunt. De Weerd: You are late so you need to sit in the front row. Smith: Daunt is here and he's obviously very interested in maintaining his contract for these services and he would appreciate the opportunity as I expressed earlier to make a few comments to you. I publicly apologize to Daunt for dropping him out of the loop concerning notification on these budget presentations and I sincerely Daunt apologize for that oversight, it was not intentional by any means. That's all of my opening comments and I guess at this point with your permission if Daunt would like to say a few words concerning his position in life at this present time I think he would appreciate that. Corrie: I would like to hear his position in life at this time. Smith: Concerning building inspection. Did you want to make any comments to the Council? Whitman: Mr. Mayor and members of the Council. I didn't have a whole lot of time to come up with anything actually to speak to you about other then I guess questions I would have would be, what would the expected change would improve. You know if there were a problem with the service you had been getting from myself and my subcontractor and or if it was a matter of financial - strictly financial change. At this point we have some flexibility in when we get extremely busy we could fairly easily call in some help to handle on slot of additional work without putting on anyone has a full time position. It just gives us some flexibility and the staffing I guess would be the best use of that. And as far { Meridian City Council Special Budget Workshop July 17, 2003 Page 46 of 90 as I know that Gary had indicated to me he's budgeted for a Building Official and one Building Inspector and I frankly don't think that one Building Inspector is going to be able to keep up with the workload working and eight to five taking an hour lunch. Because currently Steve Pierce who is working with me. Steve doesn't always get here at eight, he gets in usually more like nine, but there's days he's out in the field until well after 6:00. He does what it takes to do to get the days work done, a lot of times neither one of us stop for lunch we kind of continue on through just to get what we have to done. Currently I'm in the office until about 11. I'm back in the office typically by four. Generally can have all of my phone messages taken care of by five, so I guess I'm just some of it. My question would be what would be the benefit to the city and if there's a problem that we haven't dealt with? If there was anything I could do to change? Are there any questions or can I answer anything specific? Corrie: I don't k now of anything Daunt t hat reflects 0 n t hat anything that you have done. I think it's more financial than anything else where we are. That's a decision that Council's going to have to come up with and we may continue with what we are doing and it's really a financial thing rather than you doing your job because you are you know that, you are working hard at it. They will have to make that decision and we'll let them see how they want to go and what they want to do but I wanted to assure you unless there's something that I don't know about that your not doing your job, you are and I think you are doing a great job. Whitman: And I guess as far as the financial end of it. I wasn't able to get any kind of numbers as far as what kind of percentage of total revenue is spent in support of the Building Department. I know I've talked with Dennis Davis over in Nampa, indicated to me that his department spends 40 to 45 percent of all the revenue that's come in to staff the 14 some odd people that they have in their department. I guess some 0 fit, I had some contact earlier this su mmer from George Clomp who is Idaho Falls, and he indicated Idaho Falls is considering going to a contract basis partly for the flexibility of staffing. They have some different condition where their winter months are much slower over there because their winters are much more severe. They were looking at trying to be able to not have full time people sitting around playing computer games. Corrie: Well we are pretty close to that 40 percent anyway so. You got a good point there too. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Daunt I think the biggest thing is we just - I for one felt that it was time we went ahead you know. You are a subcontract employee and if you decided to pull out or something we could be in hot water. I think its just time Boise by doing their things I think if by having their survey here five or six years ago and getting MerIdian City Council Special Budget Workshop July 17, 2003 Page 47 of 90 theirs turned around is definitely as set kind of a cap of how it could be done and I realize there's pro's and con's. I like the subcontract in a lot of ways but I also think that looking out for the city we need to be looking ahead and I think right now at this point is where we need to start bringing our own people on board. Our own inspectors and stuff, now whether its going to be as efficient I can't tell you that's going to be something - its like anything else its going to depend on who you get in there and who's running the deal. You guys have done a tremendous job I've absolutely never heard a complaint on you. I feel that we have got to the point where we need to for our own protection and stuff that we need to get on with it and get our own department of that deal going. That is mine and whether it's right wrong or different I can't tell you. ]t might prove to be something that we shouldn't have done but I don't believe it is. I think you can do like some of these other entities and let your departments get out of hand. We've done that in some of our departments, not very many of them because we don't have that much money to work on but you can look over at some of these departments in some of these other cities and right hand doesn't know what left hand is doing. As conservative as our people are I don't think that's going to happen around here. I don't believe we are going to allow that to happen. That was my reasoning behind it. Whitman: Any questions from anyone? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess Daunt at this point it's just on the table for discussion. I know that idea has come up for the last couple of years and so we - Whitman: How about the last 10 I think. Corrie: I faintly remember about ten. De Weerd: Before my time. It has nothing to do with service. Whitman: Good. Well thank you. Corrie: Thank you Daunt. Smith: At this time ladies and gentleman I'll turn it over to Brad Watson and he can start through the engineering section. Watson: Thank you Mr. Mayor members of the Council. Hopefully J can lighten it up a little bit here. I need to hand something out to you before I start. Are we ready? I'll just dive in here. This presentation doesn't look a whole different from last year, except has a lot bigger numbers in it. We can go ahead. The Public Meridian City Council Special Budget Workshop July 17, 2003 Page 48 of 90 Works Department is composed of as you know the Water, Wastewater, Building, and Engineering Departments. We try to over the last year sort of make a subtle change in names where we don't have all these different departments. We have a Public Works Department with engineering water, Wastewater and Building divisions. Currently we 62 employees, that is down from last year simply because MUBS is now under the Finance Department. You'll see later in the enhancements we proposed three and a half new full time employees, which equates to about a six and a half - well about five and a half percent staff increase. The slide simply shows the mission statement of the Public Works Department as a whole. It has been for the last couple years and probably will continue to be for quite some time. One in which we plan, construct, operate, maintain, be safe, attractive, functional facilities that contribute to the community prosperity. We now have that up on our wall in our foyer at Public Works. Gary made sure that everyone knows exactly w hat we are there for. It looks really good if you haven't been over. Now we get into the real numbers of what's been going on. I know you've seen a lot of plats come before you over the last nine to 12 months. I'm not sure we all stop and count them up at times but these are the numbers of what's actually coming through the department as a whole. These numbers are through the first nine months of the fiscal year. The single-family building permits alone are up 24 percent from the same time a year before. Commercial permits almost 50 percent higher then they were for the same period a year before. And the total permits are about 35 percent. When we look at the numbers through the Engineering Department its just astounding what's been coming through. Just plan review submittals are up over 60 percent. Same for commercial plans. As you may recall about a year, year and a half ago we instituted review and inspection fees through I think it was June 30th it was either May 30th or June 30th we had generated a quarter of a million dollars. All those fees are based on the number of lots or the quantity of pipe going in the ground. We had projected a full year revenue of about 220,000 I believe and through nine months, we're way ahead of that. In the end that will fund about 35 40 percent of the Public Works Engineering division. The rest of the list there just shows some of the things that we've been doing over the last year. The list could be a lot longer but I run out of room on the slide. I don't necessarily need to bore you with all those smaller ones. Continue to make improvements in our plan review permitting process. Big one that you are well aware of because you approved the design contract with J UB is the Black Cat trunk a nd lift station. It's really moving into full swing now as far as design and it's an exciting project. The one administrative thing that we did that maybe not all of you know about is we moved all the new water line construction, inspection to the engineering division. Previous to that all sewer and drainage inspection had been from our department and we moved the water line guys, one water line inspector to our department and they are being cross trained so that they can just take a project and see it all the way through and I think we are already seeing some increased efficiencies because of that. Next slide just shows some of the highlights of the water division over the last year. Main one to point out I guess is at the top zero bacteria hits, no boil overs. They've increased their certification. Obviously if Meridian City Council Special Budget Workshop July 17,2003 Page 49 of 90 we're approving that many subdivisions they're adding a lot of commercial accounts. The one thing on this slide that maybe we ought to emphasize is somewhat we changed in the way we operate and design the water system. There's a long laundry list there of projects that probably don't mean a whole lot to you. What we've tried to do is reduce the need for new wells. The old mind set was that we'd put a well at Ten Mile, basically every section corner and as you look at this map on your left if we were to do that now we would need six to seven wells immediately. Well we haven't done that and we can't do that first because of water rights second because just the time involved to do it. What we've done is really increased the efficiency of what we do have by optimizing the well system extending and tying in loops for the distribution system. The Water Department and Len Grady have been instrumental in doing this. They enjoy it and I don't understand at all. It's getting very very high tech, it's really cool we w ill see a slide of it here in a little bit. Some of the highlights at the Wastewater Department, first one I guess what everybody is usually concerned about. Zero permit violations. They have done a really good job out there. All the stuff that we put on line over the last couple years has really helped. It is doing what it's supposed to. Some of you may remember we had what we call a catastrophic failure of a sewer line crossing over a creek. Well that kind of got us to thinking maybe we should do something about that. We've slipped lined all of the sewer crossings and make sure that those pipes stay there forever, they don't get corroded. You'll see a picture of that here in a little while. Again there's a long laundry list of smaller projects that we've completed or are undervvay. The two big ones that everyone knows about is the White Drain Trunk and the South Slough Trunk are completed. The facility plan update, it's the road map of everything we are doing at the Wastewater plant. Carrollo Engineers came here about a year ago almost year ago and gave you a little dog and pony show on everything we were going to do out there for the next 20 years. I remember that presentation went really well and everybody seemed very interested in it. Well its still going and they are doing a really really good job. We are about 70 percent complete with that, should have it wrapped up here in early fall and eventually that will come back before you because it's a facility plan. There will be a public hearing we are required by DEQ to have a public hearing so you will see that again and see what we've been up to and that side of things. There's a little bit more to follow up on that with when we get into the enhancements. Again just some other projects that Johns been working on out there computerized (inaudible) manual from what I understand is going very well. This is more of just a summary sheet of major projects that we are doing to expand the system to meet the continuing growth. One thing I'll point out for the second time is that you see five wells fifth line and that seems like a lot but again if we were doing it the way we used to we would be looking at about ten of them up there right now. I'm going to give you some more numbers. This one just amazed me when we pulled it up. I had Keri Glen in our department go through and count up every invoice we have charged a review for and add up the footage of lines. When she first emailedthistome, I didn't believe her. Double-checked and that's what it is 34 miles of water and 24 sewer and then combined another 12 that the city has Meridian City Council SpecIal Budget Workshop July 17,2003 Page 50 of 90 done over the last year. Total of 70 miles go in in one year. Like I was telling these guys that's almost all the way to Cascade, almost. That's a fairly long drive. This slide is what you see on the easel in front of you it is a little misleading on how it reads the right access that goes from 0 to 140 is adding up the commercial building permits that have been issued over the years. The blue bars correspond to the left access that goes up to 1,400. The 2003 numbers are simply doubling what's happened over the first six months of the calendar year. As you can see we are at the highest levels ever both residential and commercial. All those plats that have been approved are coming through in a big way. This is the final statistic I think I will give you. As a matter of signing plats I track these date in, d ate of review, date 0 f signature t hat whole thing. Weill started thinking maybe I should add up the number of lots as well that are in my office. Just since January first there have been 1,300 lots submitted and that doesn't even include final plats that you have approved that haven't come to my office yet. There is another 850 or so. In six months, we are looking at about 2,350 r esidentiall ots t hat a re being platted that means they are ready to sell. Somebody say they are doing really well or there is going to be a lot of empty houses this winter, we can't quite figure it out but they are proceeding through. Commercial is just as crazy. We have over 100 lots in commercial subdivisions just this year. I guess that wasn't the last number statistic thing. This one just concentrates on the North Meridian area. It's amazing to me that the city can build a sewer truck and it was like igniting a grass fire out there. This isn't even totally up to date because of the subdivision that was approved Tuesday night. I think it was called Birchstone. Those that have already seen preliminary plat approval total over 1,800 acres 4,600 residential lots. It's filling up fast. Those were the numbers here's the picture that shows what's happening up there. The green are the preliminary plats that you have approved the blue are projects that they are working with staff on they haven't formally submitted yet. They are having pre-app meetings and phone calls that whole pre-design questions. Again this isn't up to date because this one withdrew Tuesday night. However the very next morning this guy called me to talk about how he was going to sewer it and how he was going to submit that project. I think the next page in your packet is just a bigger version of that. It's a little easier to read. What does that all mean to us in our planning. As Mr. Shawcroft can point out it takes a long time to build treatment facilities. We thought we were doing pretty well with all the projects we had done over the last three of four years and with all this growth, it's making me a little nervous. Its making John really nervous. We put together this little sheet to show what we have planned that's not in this next years enhancements but will be following in probably 05 06. On the waterside of things, we do have to do more wells. Just not as many as we would have previously needed. Of course we have line extensions just to increase that efficiency. On the wastewater side of things it gets even scarier. We've got approximately eight million dollars that's going to need to be spent over the next three to four years. (Inaudible) not only provide additional treatment capacity but they will provide some redundancy to John so he can take these units out of operation and do some really mandatory maintenance on those things. There Meridian City Council Special Budget Workshop July 17, 2003 Page 51 of 90 are a couple other potential projects that Carollo is looking at as part of the facility plan update that may be required. The big one I think were all really worried about is the phosphorus removal. That 2.5 million is a shot in the dark. And it all goes back to the Snake River Hells Canyon TMDL and how that affects the lower Boise TMDL. Right now with the lower Boise TMDL all they did is put limitations on sediment and bacteria and we are fine with that there are no added requirements but the phosphorus that's a big issue. If anyone has any questions please interrupt me. Corrie: As head of the environmental committee for AIC. 0 n t his phosphate removal are the cities going to be responsible for everything even though they can't even know where it's coming from? Watson: Mr. Mayor that's a great question. I think the way they should be structured and the implementation plan obviously hasn't been written yet but the way it should be structured is that there would be a uniform increase across point sources, which we a re a n on point sources. Which really equates to A G and stormwater, which can be municipal, or obviously ACHD. However after that plan is implemented and if it proves out that its not improving water quality there is only one place to go and that's the point sources. Our consultant Carollo Engineers has been very - it was a very good choice that we made because they have been working in the Provo, Park City, Salt Lake area on similar issues and we think we have it bad here on some of these water quality issues. Go to Park City and I can't remember the name of that river but it's astounding what they have to treat too, but they've done it so they know what we need to do here. They are working very closely with DEQ on that issue. Corrie: Thank you. Watson: The bottom table on that slide is something that I just put together after the little COMPASS summary that came out earlier this week or late last week. It showed about two and a half years since the census an annual growth of about eight percent. I thought well what if. That what if is in five years, five budget years we would be looking 67,000 people. The whole reason we look at this is because that turns into gallons at the wastewater plant and that's why weare trying to bump up our schedule on those improvements. Following slides are just some typical development around the city. I don't know if you all get a chance to drive around very much and see what's happening. I don't seem to because some of these I've never seen. Well I've seen Cedar Springs, that's pretty close in. I think their fourth phase is coming in for plan review now. Havasu Creek, F arwest project upon Locust Grove Road. They submitted I don't know how many phases of this project at the same time for construction, four or five something like that. They are going great guns. Just another couple picture of the Tuscany Messina Hills complex out there that Westpark is doing. This is the last one I'll bore you with. This is Bonito Subdivision used to be EI Dorado that Meridian City Council Special Budget Workshop July 17, 2003 Page 52 of 90 Winston Moore Company is doing. Its about 80 acres that's being developed all at once for commercial sites. De Weerd: Why are they always changing the names to these subdivisions? Watson: I thought that the county did reserve names up front before it was submitted but - (Inaudible discussion) De Weerd: They just want to confuse us. Watson: I think particularly in Autumn Faire Sub 0 nce it got to Mr. Priester's office for some reason it was rejected it was too close to something else so the engineer who is actually a friend of mine, his wife's name is Tricia, so he was just trying to get it submitted. How about this? T hat's the story behind that 0 ne. We'll just run through a couple of the wastewater projects. We've already summarized them up front in this report but we have a few pictures to go a long with the words. This is the central SCADA monitoring screen at the wastewater plant. We have done some work on that this year that was budgeted. You'll see enhancements we are proposing to fund that again to even further refine the capability of this system. Anything we can do with SCADA whether its water systems wastewater ita II increases the efficiency and reduces manpower a nd reliability. Just the on going DAFF project out at the wastewater plant. This is a bit of a hold over from last year but a year ago we had just started this project. In fact that picture on the left you'll notice it's in last year's packet, pretty early in the project. The picture on the right is, the pipe is in the ground, and it went right along that dirt road by Mr. Cooper's place who has a bunch 0 f mules I think. Anyway I just wanted to show that to you. There are stories behind all of these people. Speaking of stories this is the South Slough sewer and water project. This is Carols Subdivision after its been completed believe it or not. That's what it ended up looking like. Len Grady watched this project and I don't think I even know all the stories that he knows out there but we got to know quite a few of these people pretty well. It was an interesting project, it was very difficult to coordinate. There were a lot of access issues during construction and I believe there is an annexation application coming to you in the next month or so for some of these properties out here. It's all done and I think 95 96 percent of the people out there are happy with what finally got done. De Weerd: Good. Watson: This is just a picture of the slip lining project that I thought was pretty interesting what it is is they have this flexible sock for lack of a better word that they insert into a sewer line and then it has some resin in it and then they pump heated water through it that cures the resin. It just conforms to the inside of the pipe. It's a material that's corrosion resistant. It's really a neat process. Meridian City Council Special Budget Workshop July 17, 2003 Page 53 of 90 Somewhat expensive process but compared to the alternative its good. You'll notice he's not here in the audience but our collection system manager Fred Putzier is there in the white t-shirt chatting up the boys. Just a little more heavy construction going 0 n 0 ut at the plant. There's been very few weeks 0 r days even over the last seven years since I've been here that there hasn't been something dug up out there. Just another picture. This is a little more detailed slide of the Black Cat lift station sewer project. It shows a revised service area based on what JUB has done already to this point. They've determined that we can serve a little bit more west of Black Cat Road then we originally thought with out master plan and that's just based on on the ground surveying. We're hoping you'll see this enhancement in the wastewater section, this is probably the biggest enhancement you'll ever see, well that you've seen so far for this project. What we are hoping to do is if you approve that start construction on portions of that project this winter early spring. We are going to try and break it up into four or five different phases so that we don't have to wait for that last part to be fully approved and designed before we can start the whole project. A couple other smaller wastewater treatment plant projects they paved all the entrance and the interior roads out there. They were just so torn up after all the construction over the years that they were sinking in. So we did that project that you approved last year. A Iso installed a standby diesel tank out there that's half full. N 0 its an inside thing with Stacy. It's half full for sure though. A few water projects. Again this is the telemetry screen at the Water Department that shows instantaneously what's going on with all the wells, the reservoirs its getting again from what I understand very advanced. Len and Chip Hudson and Jaime Allen out at the Water Department have really put a lot of time and effort in to this. They've done a really good job. This just shows a boring pit, we've done a lot of boring over the I ast year, we h ad three of them 0 n the South Slough project a nd we a Iso crossed 1-84 just recently with a 16 inch water line that will really really help the pressures in the Saint Luke's, Touchmark, Silverstone area. [t was really needed and it's going to be a good addition. I just thought that was a neat picture that really shows the size of what goes on out there - De Weerd: That is a neat picture. Watson: From what I was told on this project they bored really easily about 200 feet all the way through and then they ran into problems. They had to send a guy on a little skateboard or whatever all the way down so he could weld off the end of it and weld new driving shoes on the end of it. De Weerd: Wow. Watson: I don't know how much that guy would be paid but it would have to be a lot. That hole would look like a pin prick that far in. Anyway this is the inside of the water tower that was coated and this I think we showed you some of this about a year ago. It was underway at that time. This was just a neat little I Meridian City Council Special Budget Workshop July 17, 2003 Page 54 of 90 picture, it shows the inside of it. I'd never seen the inside of it so thought maybe you'd enjoy it too. De Weerd: So how did you get the picture? Watson: Len do you know how? Grady: (Inaudible). Watson: Standing at the bottom of the bulb. De Weerd: Cool. Corrie: You can save these pictures. I have a place for them. Watson: These are all digital pictures. They are all saved and they can be used. How many pictures of this do you have? A couple hundred? Corrie: (inaudible) good thank you. Watson: Every year we have to show you a well, pump house that's under construction. This is this year's version. Its out at Tumble Creek number 24. Primary purpose behind this one is to push flow to the north Meridian area. You'll in enhancement five under the Water Department that we've included amongst a couple other things money for an additional lot. This well lot was donated to the city years and years ago and it's 100 by 100 which used to be the minimum it still is the absolute minimum that DEQ will accept. We've learned that there are some cases where we need replacement wells right next to the well house and in even some cases possibly some sort of treatment. This one is just crammed into this little Jot and the entrance off Linder Road is just north of this one lot. There is one vacant lot between this building and the main entrance and it's really not a very good spot for building a house. We've talked to the developer of that and I think we've come to at least a verbal agreement on that but you'll see some money in there for that. This is a laundry list of non-capital improvement projects that the department has worked on over the last year. We've updated the standards specifications and drawings last fall, issued those to all the consultants and contractors that we could get a name for. Again we continue to streamline plan review process almost, well is seems like daily, but its probably just every week or two. DEQ completed a state, well it's an EPA required source water assessment of our system. This took a lot of time and that we felt that the assessment they did was very poor. We had a hydrological consultant draft his own source water assessment, which we were allowed to do which was very good but they rejected. So we did get this all put to bed and we've required or we've complied with both DEQ and EPA. Gary has spent numerous hours working with water rights and the issues with United Water and their integrated municipal application package. That is ongoing that will continue Meridian City Council Special Budget Workshop July 17,2003 Page 55 of 90 for quite a while I think. We've also started another EPA mandated project it's the water system vulnerability analysis and that is required to be done I think next June. Required byE PA to be done. That legislation 0 r t hat mandate was in response to September 11 th incident. We may have discussed this with you maybe not - ***End of Side Four*** Watson: - you'll notice there's money additional money in the enhancements to do the second part of that project next year, which is the actual safety manual, which is really a collection of policies, and procedures that we'll implement. Then just a couple other minor things. Plat submittal procedure and as you remember the standardized easement acquisition policy for the Black Cat trunk. Those are just a handful, there like I said at the beginning we could probably put three or four pages together but those are the highlights. This next slide is one that you didn't see last year and [ just thought we'd put it in and it just kind of shows you we do know what we are doing most of the time. We've bid probably 30 projects over the last couple years. We did have a very very high profile project that had some bidding irregularities and I'm sure you all remember that because the two contractors and their attorneys were standing here in a hearing before you. Other than that we've everything has worked very very well, we've done some requests for proposals for professional services, those have all gone very well. This caught my ear when the Fire Department came up a couple weeks ago that it sounded like maybe there was a problem with (inaudible) or something. I didn't quite understand the whole problem but I just asked Len to put together a list of all the projects that we bid and see what our track record is. That's what it is. I think we already talked about this as a Building Department enhancement. Okay I get a break. I'm going to ask Rick to come up here and talk to you a little bit about the Water Department enhancements and if you have any questions on those either he or I will be glad to assist you and if you have any questions before I sit down and what we have already done I'll be glad to answer those. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I really don't have any questions but I did want to take the opportunity since a lot of the supervisors are here. First you mentioned the Fire Department. Public Works I think the Water Department have just been phenomenal in getting the safe house up and going. They've donated a lot of time in helping pull the plans together, finding donations and all of that. We really appreciate that it really showed a great collaboration between all the departments to get that going and that's such a neat project to begin with. I appreciate that. Also I know I had sent emails to both Rick and John when you sent out your annual reports. I think that the work that the departments are doing is outstanding and you know I believe that the Mayor said at the time that it isn't Meridian City Council Special Budget Workshop July 17, 2003 Page 56 of 90 until we have something fail that we really realize how important the behind the scene work really is and so that is very much appreciated. With regards to Public Works I know every time we approve something, we really don't understand the implications it has on our staff time. The numbers that you have pulled together just really underscore how demanding the work is that you all do and what you pull together and its very appreciated. How you got through the South Slough and the White Trunk work I think those have been projects that since Cherie and I have been on have been talked about, its nice to see those coming to completion and seeing that you get to now move on to the Ten Mile Trunk or Black Cat Trunk, that's just exciting. Watson: Thank you. De Weerd: Just an appreciation for jobs well done. Watson: Thank you. I appreciate those comments. There are probably a lot of people here that should be hearing that that aren't. That is doing a lot more of the work then just us. Corrie: To piggyback on that I just thought about if the Council would be willing is to have department heads do this twice a year rather then once a year to really inform us of what's going on. Once a year is great but twice a year you get better exposure to what you guys and gals are really doing. I think if the Council might agree or they might not but I think that's what - we can take an afternoon and invite the public too to hear it and see what we are really doing. We got to toot our own horn a little bit here. You guys are doing a great job and let them know about it. We get a lot of the complaints but they don't here the good parts. Think about that. It's a lot of work for you but its good (inaudible). Watson: Well thank you. I don't think that's a bad idea at all. The opportunity rarely arises. I'm sort of sadistic in that I look forward to these to let you know what's going on. Corrie: Good. Watson: Because the opportunity doesn't arise to let that. De Weerd: Well I know that John doesn't. Corrie: I don't know about the sadistic part but. Watson: I'm dragging Donny and Danny and (inaudible) and all these guys every time. It is good we don't bring these things up quite a bit because you have a lot on your plate. This is kind of fun. Corrie: Thank you. Meridian City Council Special Budget Workshop July 17, 2003 Page 57 of 90 Watson: I guess if there are no more questions I'll have Rick come up here and we'll start going through water. Corrie: Okay. WATER DEPARTMENT Clinton: Mr. Mayor, members of the Council. Thank you Brad. Do we need a seventh inning stretch or are we doing okay? Bird: Fine. De Weerd: Still can't get used to you without all that hair on your face. Clinton: Well wait a few months. I'll start it in September. Nary: The whole subject has us on the edge of our seats. De Weerd: No that's sewer. Clinton: Well I would like to take an opportunity to first of all to somewhat capitalize - can everybody hear me okay? Okay. To capitalize on Mayor Corrie's comment. If I could ask Don Case I've got a visual aid that I'd like to have s end a round to somewhat demonstrate t he value 0 f the product that we deliver to the customers. To somewhat put some perspective on price of a gallon of water. Nary: We need that for the public record. Corrie: This is coming from water not from wastewater? Clinton: Correct. Wastewater will follow. De Weerd: We hope it was a little bit- Clinton: That's for display purposes only? De Weerd: Rick I hope it's easier to understand then that letter you sent out. What all those levels meant. I think it was good. Well Gary's cover memo said it was good. Clinton: In a nutshell with our current rates one penny will buy you 10 gallons of water. McCandless: Clear water? Meridian City Council Speclcll Budget Workshop July 17, 2003 Page 58 of 90 Clinton: Clear water. It's probably worth pointing out to that the bottled water is not subjected to the testing requirements that the drinking water is. De Weerd: That's cool. Clinton: Thank you. De Weerd: We need to just set it up here. Clinton: Well what I actually would hope to be able to do is that after this presentation is I've spoke to Leslie about actually placing it as a display on the MUBS counter so that it somewhat emphasizes and that's why the display only disclaimer at the bottom. De Weerd: You may want to change the water every couple days. Clinton: Exactly. De Weerd: Just so it doesn't turn green or anything. Corrie: I'm going to ignore that remark. If you would like to put a gallon a week in my office, I'll take it. Nary: Maybe we should be selling that as some way to make money. Clinton: Well it's prompted some interest. I guess I'll start out here with enhancement Number 1. I t's increasing a p art time office person to full time. Primarily our interest is in addressing additional customer service needs with this increased comes increased demands on our staff across all aspects. This is just a way to try and continue to improve our customer service. I'll keep moving along and I do recall from last year some interest or appreciation for not dragging this 0 ut sol 'II keep moving if you guys have any questions you can s top me. Enhancement Number 2. This is a request for an additional work person position. One thing that's probably worth pointing out, currently in the State of Idaho it is now mandatory for water certification and there's really no place you can go and take schooling and achieve operator certification to a level two, three or four. It's very similar to an apprenticeship program. These work person positions are very important to us. They are an entry-level position that allows a good qualified individual to start learning the trade and working their way through the certification process because there is no real pool of personnel out there other then the purveyors to provide these operators. Number 3. This is the capital outlay for existing wells. .~ I think Brad touched a little bit on the telemetry upgrades. It really came to my attention yesterday through a little bit of an issue that our telemetry system is - and the improvements to our telemetry system are very valuable. We had some flow problems yesterday, we were able to - Len Meridian City Council Special Budget Workshop July 17, 2003 Page 59 of 90 and Chip and Jaime were able to really key in on what was going on with our wells because of these enhanced improvements to the telemetry system. If there were technical questions I'd have to refer them to Len, he's the man to ask those questions to but its certainly improving the productivity of the wells or the efficiency of the wells as Brad had addressed minimizing the need for new wells. Number 4. Number 4 is consulting. Probably t he biggest 0 ne is 0 ur Ram W consulting which I think Brad had addressed a little bit earlier. It is a mandate I think it originally came through the homeland security from the 911 incident. We've got a pretty tight timeline on that and it's a very significant task we need to achieve. The safety manual I think Brad addressed a little bit already. One thing I think is real important to address here is that I'm asking for half of the funds from Water, John will be asking for the other half for Wastewater and we really need to balance those so that both ends are funded so that we can achieve the completion of this manual. I think in one of the past years I was funded, Jon wasn't, and that handicapped us. If I can point that out. The last one is water rights (inaudible). Number 5. Water main extensions are a big one. Public Works has been very, very, very active in putting a lot of water main in the ground. There is a very substantial list in your enhancements that there's a lot of water main that - I'm very proud of the distribution system that's being developed. Number 6 is addition of two more wells. Actually, each of these were partially funded last year and this is just the remaining funding to allow us to complete these two wells. I believe that actually concludes the enhancement request for the Water Department. Are there questions? Corrie: There was one that you had a homeland security mandate. There are grants, I mean not grants but payments by homeland security I think we might look at. I get them every so often in my email and I'm going to send those over to you and then let you maybe follow up on or if you need my help to follow up on them. They are asking that they can pay for some of them - I haven't seen a lot of money yet, but they've appropriated a lot of money but nobody seems to get it yet. I'll send them over to you. Clinton: Okay. One of the critical things with that is the timeline and securing the funds. Corrie: Right. Clinton: Because of our deadline. Corrie: They pay you back. That's what we like to have. Clinton: Does anybody else have any other questions? Thank you very much. De Weerd: Thank you. Wish I could of given you a hard time but. Meridian City Council Special Budget Workshop July 17,2003 Page 60 of 90 Corrie: Well from what I understand it's coming later, we want to give you a hard time. They'll understand what I meant by that after a bit. Clinton: I'll turn it over to John. WASTEWATER DEPARTMENT (Inaudible discussion) Shawcroft: As Rick pointed out it seems like we just did this a year ago. De Weerd: It's always good to start with (inaudible), right? Shawcroft: Well it is my pleasure to present the Wastewater enhancements for the upcoming budget year. We exist as it says to provide reliable, continuous, safe and economical sewer service to our customers. We protect public health downstream water users and the environment, in a nutshell. My first enhancement is to ask for two operators. One of them being a chief operator and the other, it says level three but we say that in case we can hire one, it'll probably be a level one or a level two operator. That seems to be what will probably be available. We are doing this - one thing we want to do is to go to a 24 hour a day manning the plant that will decrease our response time in case something goes wrong. This is because of the complexity of the wastewater plant has increased over the years. Another thing it does is it enhances the security of the wastewater plant. As the city has grown the subdivisions have continued to come closer and closer and closer and so we can see where one vandal or a couple of them getting in when we're not there could really screw things up. With the investment that we have in this wastewater plant, it just seems appropriate that we take action and protect that investment. Also right now Rick's involved with Ram W, the wastewater part is coming down the road and right now. I think May of this year wastewater certification for operators became mandatory. Out of the 50 states, we were the last one to give in and adopt that. Nary: Big surprise. So John with the two people that'll put you to being able to be 24 hours. Shawcroft: Yes we will be able to rearrange the scheduling of all the people we have and get 24 hour a day, seven-day a week operation or manned operation. One of the other things that it will do is to lighten the workload of my present chief operator who puts in probably in the neighborhood of 55 or 60 hours a week and has supervises what is it Brent 13 people? 12, which means all the administrative duties, go along with that as well not just the operation of the plant. It's significant. Enhancement two is small wastewater plant upgrades. These are the small things we like to improve every year. One is a genset Number 1 relocation, its generator Number 1 is a 1 978 vintage so it's in the mechanical Meridian City Council Special Budget Workshop July 17, 2003 Page 61 of 90 building and it currently is in t he way 0 fa dding any more equipment into that building. One of the easiest things to do is just move and we do have a place just outside the building that we could locate it to. Standby digester mixer, its actually a spare mixer, a whole complete there. We have four of them two on each digester, one on each side and to get parts and to repair it usually takes several days. While that's out then that digester loses efficiency. What we propose to do is to buy a whole complete one, change it out if we have to and then work on the other one at leisure. (Inaudible) building air conditioning. Its not really an air conditioning, we just need some methodology to tone down the heat inside that building on the hottest parts of the summer we do have some of our blowers tripping on high temperature. We need to [ower that overall temperature inside the building. Add a digester condensate removal, right now we do burn our methane after we run it through a scrubber. Because of the high temperatures that we run our digesters at its 135 degrees a 133 degrees Fahrenheit we get a lot of water in the gas and it comes over and what it tends to do is bleed the scrubber media out and reduce its effective life. And when we run that scrubber and burn methane we save about 4,000 dollars a month on natural gas costs so it's well worth getting the water out. We want to enclose a couple of truck bays. The bays that exist are just open to the atmosphere and not heated and it would allow us to make sure that in the middle of winter what we put in there will start. Of course, we want to pave the approach to the fuel tank and that 5,000-gallon fuel tank is currently being utilized by water and wastewater in our emergency generators. We figure on a total power outage we can keep services up and running for about a week if that thing is full when we start. All right. Enhancement three, consulting of professional services. Here again is the safety manual that's the funding for the wastewater half of that. NPDES permit application is due to EPA April 4, 2004. That's in this budget to prepare that. That's a document that when we send it its about a inch and a half thick. The bio solids permit is due at the same time, in fact it maybe due just a hair earlier. The pretreatment program EPA is requiring us at this current time to revisit our local limits that are in our pretreatment ordinance and that's going to require some sampling and some calculations and we need a consultant to help us to do that. The last two. The ONM manual and the SCADA expansions are in the professional services part and since they are non capital the monies cannot be carried forward so we have to rebudget for that. That's just to complete those projects that we funded last year. Mobile lift station generator we need to buy another trailer mounted generator. We currently have one and it's a 40 KW set but it will not start the pumps at Ashford Greens lift station. In an extended power outage, we can pump every lift station but that one. What we intend to do is buy another one that will start those pumps and will also give us redundancy because it will also run all the other lift stations as well so we can be out there in a power outage with two generators routinely walking through and pumping the lift stations down. Keeping people in sewer service. Lift station SCADA system right now we go out twice a day to every lift station and how many are there? 13? See I always got 13 stuck in my head. 12. What we intend to do is radio link those to our SCADA system and by doing that we can see how the pumps Meridian City Council Special Budget Workshop July 17, 2003 Page 62 of 90 are performing and watch the levels pump up and down and we can reduce our visits to once a week instead of twice a day. Build out improvements. As Brad alluded to we are doing the facility plan this Carollo Engineers and we are headed for the five MGD mark. Last year we treated 1.5 billion gallons of sewage and we can typically build a trunk main in about a year and a half but to build a clarifier or anything in plant takes two and a half to three years. We have to be ahead of that curve and so that's what this is designed to do. Not only complete the facility plan and present that to DEQ but also to get ahead of our growth curve. Black Cat trunk line lift station I'm going to turn this over to Brad this is more his fun stuff. Smith: Mr. Mayor and Council. I need to leave. Before I go though I do want to say a very special thank you for all your support in the past. We don't get where we are without that. Again I also extend a very special thank you to all of our staff and the work that they do, the results that we have that we are very proud of has just directed proportional to their abilities and their knowledge and I'm very appreciative of that personally so thank you very much. Shawcroft: And before I relinquish the microphone. I too would like to extend my thank you to Dan Higgs and Brent Grover. Although I run a wastewater department these two gentlemen run the wastewater plant. And they are the reason that we had zero violations last year. Thank you. De Weerd: Good job. Watson: I believe we are on the Black Cat enhancement. I gave you a forewarning earlier t his afternoon a bout the immensity of t hat one. I think we plugged in six million dollars for that project. That was the estimate that JUB put together when they did the Ten Mile Interchange sewer study about a year ago. What we intend to do here in the next couple months is convene what we are calling a finance steering committee and I think I've warned you about this before too. We are hoping to have the help of the Attorneys office, the Finance Department and at least one Councilperson to sit in on that. Take the place of the Fence Committee I guess. De Weerd: Bill is under the assigned (inaudible). Corrie: Get rid of the fences (inaudible). Watson: That's what I figured. Although we are requesting funding of this project out of the fund balance we do want to put together a steering committee that would figure out how these properties will contribute to the project once they are either annexed or whatever trigger mechanism there is. I guess that's the point of the steering committee. We hope to have not only those members but maybe a developer or two that has property or is interested in property in that area, maybe a consulting engineer that works with developers quite a bit come in Meridian City Council SpeCI<:l1 Budget Workshop July 17,2003 Page 63 of 90 and sit on that. There will be a plan in place to recoop that money but what we are asking for in interest in getting this project started and constructed is funding of s ix million. Before I goo n I can certainly a nswer any questions you might have on that. There's enhancement number eight is the slide on the screen doesn't match the slide that's in your book. I updated it at the 1 1lh h our this morning or late yesterday. These are just a few of the projects that are separate from the Black Cat trunk. Three of the four are joint projects that we will be doing with ACHD Franklin Road rebuild, Locust Grove rebuild and they are also doing a drainage project down 3rd Street and across Broadway that I think we are going to have to do some sewer replacement or remediation on. The fourth one is a catch all there isn't a designated project that goes with that 200,000 dollars but it seems like every year something comes up either during applications or something where we need to build something. We have kind of kept that in there. Well the last couple years we've had this line item called sewer line extensions, which was supposed to be for the white trunk, and with your approval we've been using that for these other small projects. A good example would be the Locust Grove sewer extension up to the Charter High School that they're building. Valley Life Christian Church is up there as well. The last one is one that didn't make it into the Finance Department and it is therefore not in your budget packets. If you read that it will sort of explain what has happened, as you most certainly will recall during the Paramount Subdivision annexation public hearing the issue of sewer easements was first and for most in everyone's mind, I think at least for a while. During that testimony I suggested that perhaps the city should initiate this project toe omplete the North Slough Trunk sot hat we didn't have a 0 ne-mile square island 0 ut in no mans land. My selfish reason behind that is so I don't have a bunch of lift station proposals coming in on that section of land as well. I brought this before you and I probably should've given Stacy some forewarning on this but I plugged it in a day or two ago bringing this more for discussion sake then anything. I do have an estimate in there of about 1.02 million that if you direct us to we will certainly put that in. I'll move on if there are no questions on that. Bird: You're putting in aren't you? Watson: Excuse me? Bird: You are putting it in aren't you? Watson: Because this came after we submitted to finance I will put it in if you direct me too and Stacy allows me too. Bird: I think we need to. I think this is something that's very very important. Something that's going to be happening. Nary: Mr. Mayor. Meridian City Council Specldl Budget Workshop July 17, 2003 Page 64 of 90 Corrie: Mr. Nary. Nary: I guess the only question I'd have is we're talking about that fairly large project of Black Cat of putting some of that money aside in this next budget year towards that. I mean just from a management standpoint is this of that same magnitude, is this going to be something realistically that can really be done to any degree in the next budget year or do you think its something that really we need to do some preliminary stuff at this point? You just don't want to get your plate so full that really - that you are kind of strapped by everything. Watson: Sure, appreciate that. The plate is already really really full so I'm not sure the magnitude of this project- Nary: You need a bigger plate. Watson: Right we need a bigger plate. The magnitude of this project would be equivalent to say half of the White Trunk project. I mean it's big but it's not even close to the same magnitude as the Black Cat project. The hardest part of this project would in my soul opinion will be easement acquisition. Design will not be difficult at all. Construction once the easements are granted should not be difficult at all. Nary: So in that projected easement legal costs there if you are saying that's - I mean is that an adequate number, obviously it's a guesstimate to some degree anyway but and is that done in house or is that done through consultants? Isn't that how we've done them. Weill guess we've done them both ways depending on the magnitude. Watson: Right. Council Member Nary I think anything we do of any magnitude is going to be through a consultant, the easement acquisition process. When I say the easement acquisition will be the most difficult part I don't necessarily mean the costs or the - I'm trying to be politically correct here. Nary: Or the time it takes to get that. Watson: There may be some ideological differences between the proposed grantors and we. If we were to do that through consultants or something then that would at least wouldn't add the same level to your plate. [t just seems to me that if we divide up to many things all at once it just really straps you even more then what you have to do. If that's something were the biggest bulk of the project is going to be working through those issues of easement acquisition and they're done through an outside consultant then that sounds like that would at least won't raise the level of your departments workload more then the normal everyday strapped workload that you have now. Meridian City Council SpeclClI Budget Workshop July 17,2003 Page 65 of 90 Watson: Right I think you've hit it square. It will increase the workload no doubt because we have to coordinate and evaluate everything they submit and everything they propose to do but we have learned a tremendous amount on the White Trunk and the South Slough projects on how to handle these. It's been very educational and I think we're not perfect but we are getting better. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess what Councilman Nary is brought up is this needs to be kind of your call. If you feel that your staff is not going to be overloaded by adding this to the budget request then you know we would be willing to support that request. We just don't want it to overburden the staff that we get Jow moral or you know you can't do it al. Watson: Right Council Member de Weerd. The alternative in this particular case is I alluded to you earlier is I get four, five or six different proposals for lift stations in that area and those affect me personally more then this project would because those are huge time consumers. De Weerd: I don't see why that would be an issue if we don't have services there and we have a designated line that those go on it can't be built yet. Unless they want to bring the line out there themselves. Watson: Unfortunately the way the process works and maybe its fortunate for you you don't get to see this. Is that these proposals come in and they want to meet with me. I tell them no, they go hire an engineer and they do some preliminary engineering, they submit it to me and I have to evaluate it and tell them its ultimately the Councils decision but my recommendation will be no. Then they say okay, then they prepare the application and they will come to you and we will still say no. It still work, even if I say no up front on a lift station they can still bring it to you. The application that was withdrawn Tuesday night was that very case. Where I met with them repeatedly over the course of a couple months and evaluated what they did and told them no no no. It went all the way forward until it was right before you. They withdrew so it is work. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I think again too as Council member Bird said a minute ago. I mean if we don't at least consider it this year we will be considering it next year. I mean I think it's more of a division of work and can the work get all done. I guess from what I'm hearing is this isn't really going to raise the bar tremendously as some of these other ones will. I mean so its doable is what I guess I'm sort of hearing. Meridian City Council SpeCle:l1 Budget Workshop July 17, 2003 Page 66 of 90 Watson: I think it's doable and I guess when it comes right down to it my recommendation would be to include it. It may not be done in fiscal year 04 completed but if I can tell a developer out there that this is funded and it's a city project and to just wait we don't want your lift station wait that goes a long ways. De Weerd: So it's going to be a wash essentially. Either if we don't fund it you'll spend the time and fighting the applicants against it and if we do do it you can do it a little bit more on your time. Watson: If it is funded right I can usually manage to put them off and say have some patience it's coming. Just a summary of what John talked about is listed out there for quick reference if you want to tab that sheet for future reference. On the North Slough I guess I will proceed to prepare on enhancement number nine and submit it to the Finance Department to include in your packets unless I hear otherwise. Corrie: Good. Watson: All right we've got one more little section. Well medium sized section to go through if you want to take a break. I'm in no hurry but I can certainly go through it if you are ready. Bird: Let's go. Corrie: Go ahead. Watson: All right. We are going to jump into the engineering division enhancements. These are pretty mundane most of them. First one I don't actually remember what the dollar value is pretty small its just some housekeeping things that we need to take care of. We learned that when we move water inspection to our department and all the tools that they come with we don't have any place to secure those tools. We need to enclose the pickups that they have the beds with some shells so that they can lock those up. The rest of it is just more furniture basically in our department. Our file cabinets are full are plan racks are full and we just got stuff stacked on floors to much right now. Enhancement Number 2 is the addition of two field inspectors as I mentioned we moved one of the two water line inspectors who engineering so we have three field inspectors now. Whereas four people were doing it previously so what we were trying to do is fill the one that didn't come over in addition with all the city projects and just the overall growth rate we are feeling like that we probably need a fifth one. These guys are out in the field so much right now that we are finding that perhaps there a dministrative responsibilities, record keeping, updating the drawings is perhaps to the point we would like it to be. We want to make sure these guys get some office time and are able to do that. We have two new field inspectors slotted in there. Enhancement Number 3 is really the only big one Meridian City Council SpeCli::l1 Budget Workshop July 17, 2003 Page 67 of 90 that we have and I think there is some interest on the Council about this project. Len can probably speak to it a lot more clearly then I can but last year you funded a needs assessment a GIS needs assessments and HGR Engineers completed that. Basically it was a road map to tell us three things. What we need in terms of software, hardware and personnel to have a computer based G IS system that would meet what we told them we wanted it to do. And what we told them we wanted it to do was be a platform where we had not only land use which would include property owner just all the stuff that comes with Archview that I think a lot of you are familiar with. Also to incorporate facilities, computer modeling that Len and I do, maintenance inventories that John's staff does. Rick has a lot of stuff that he does whether its tracking complaints, brown water calls, they track a bunch of stuff I don't know what it is. But it's a lot. We are trying to figure out a place where we can have all of that information in one spot. Right now if somebody comes into our department and asks about this sewer line on East 3rd Street north of Broadway or whatever I don't know anyplace. Those poor ladies at the front they have no idea where to start. They come back and they ask Bruce Stewart what project was that put in with? He doesn't know, well actually he does know but if he's not there, he knows everything. They'll ask me they'll ask Gary they'll ask Bruce they just go on down the line. This is how we find plans right now. I s who ahs been a round long enough to remember that project and who did it. Rick could probably talk to that one for hours. When I first came to work here I bugged him way too much. Anyway that's the goal of this and we are proposing 150,000 dollars to get going in this. It includes money for both consulting which is how to build a system and it includes money for hardware. Fourth and final enhancement is pretty small. This GPS unit goes somewhat hand in hand with GIS we are just kind of getting our foot in the door with both of them. This is I think Submeter GPS unit that we are going to rotate amongst couple different departments and personnel including inspectors, (inaudible), perhaps meter readers. Just to see how we can use that data so that they can locate things in the field bring it in and we download it and we know exactly where it is. The way we are doing record drawings right now is probably not really efficient, its much better then it was five years ago but there are still things that we don't know where they are. Or we don't know precisely where they are. I think if that's a success in another year you'll probably see us here asking for multiple GPS units. That's followed just by a slide of summary slide. We are getting to the end. We started out with a mission statement. We'll wind it down with what I think was our vision statement in our strategic plan. We don't see it easing up in terms of growth and in terms of expectations or in terms of regulatory complaints. Those are the three driving factors that make us do everything we do. I'm not quite sure of this is mission, vision or exactly what it was but I think it was in our strategic plan. This is our final feel good statement of the whole packet. I think - ***End Of Side Five*** Meridian City Council Specl(;l! Budget Workshop July 17, 2003 Page 68 of 90 Watson: - I liked it so we kept it in there. That's it. I guess in closing I would just like to thank you all for your patience this went longer then I thought it was going to. We had a lot of good questions and appreciate it. One thing to point out Gary gives me credit for this packet but a lot of the information comes from John, Rick, Len they are the ones that are actually pulling this stuff together. Also, Kari Glen at our office she was about to pull her hair out this morning because I had more slides I had to insert. She had those books made brought it back and I told her that. At arms length. She did a lot of work on this, did a very good job. De Weerd: Well please tell her thank you. Watson: We will. Bird: Thank you Brad for a nice job. Watson: The very last thing I just slipped in the back just a little sheet that comes out of the magazine from Water Environment Federation called Pipe Dreams and I won't read it I'll just let it speak for itself. Thank you if you have any other questions let me know. Corrie: Very well done. Questions. Bird: I have none. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I just have one. Brad I was looking through this and one of the things that I guess I'm more just curious about is - I don't know what the expense is I couldn't remember when I looked through here but you know as long as I've known you guys have a Iways rented space, you folks have moved space this year for your department and such and I guess I'm curious as to with all the other things that have gone on. Has there been discussion on permanent space for that so that we weren't paying rent anymore? Watson: My take on it Councilman Nary is that the Engineering Division and Building Department would eventually be moved into a permanent City Hall. Something that has been discussed is a permanent facility for the Water Department either increasing the size out there or finding a new location. With Lyman's school out there their very cramped to the point where they can't hire new people because there's no space. That's kind of apart from what you asked me. T here are discussions a bout facilities are 0 wn f aGilities t he Public Works from and maybe Mayor Corrie can speak to this better then I can. I've left that pretty much to Gary but I think that was my understanding is that we would permanently move in to City Hall at some point. Meridian City Council Special Budget Workshop July 17,2003 Page 69 of 90 Nary: Thanks. Corrie: Thank yOU. Watson: Thank you. PLANNING AND ZONING DEPARTMENT Powell: Well Stacy called me earlier this afternoon and asked me to make a brief presentation. I certainly don't have everything prepared with overheads like a fancy response. I think I'm fortunate in what my staff does is that we are before you on a regular basis or at least the end result of our work is before you on a weekly basis and I think you can appreciate the time and the thought and the care that goes into preparing all those applications. I think you have a good feel for most of what we do and the numbers that Gary and Brad showed regarding the subdivision plats I think speak to the Planning Department as well. I don't know if you noticed a recent article in the Statesman about the population growth for the different cities and how basically the physical number of growths between Boise and Meridian was the same and their planning staff is probably three times larger then ours. I think it's a real sign that they are moving these through efficiently, getting the work done and moving them on for you to make decisions regarding the growth for t he community. I think they s pent most of their time since they were short a leader most of the year. They spent most of their time just kind of trying to keep the applications in process. There were a few things that I wanted to point out that they did get done. Our new enforcement officer has gone great guns in just jumping in, defining the job for himself. He's done a great job answering questions for - kind of reacting to complaints but also a great proactive job at particularly the sign ordinance and enforcing that. We are working now to kind of broaden his understanding of the zoning ordinance so that he can work proactively on other things as well on ones that - he's learning but we got him doing that. He's going out with the staff now on site visits and just kind of looking around so that they can kind of point out to him what they see as violations and so he's working on that and he's doing a great job. I also believe the wireless communication ordinance went through this year which would have been a big job. The sigh ordinance is just ready to get into the process and you'll see that soon. I know Brad spent a lot of time working with various businesses on revising that sign ordinance. Steve and his work with the MDC may not be quite as evident to you but he has spent a lot of time on the design standards and working with that group to get that organization moving along. As part of that Steve and I have been working on getting a parking study done for MDC and we've got a consultant figured out that's going to kind of help us do the work and then we are going to hire an intern to walk around town and count parking spaces. I think we've got that figured out within this year's budget. Also as part of that we are looking at new aerial photos for the city. COMPASS has asked us to participate in that and hopefully those aerials will work for the parking study as Meridian City Council SpeCI<:l1 Budget Workshop July 17,2003 Page 70 of 90 well. It depends on when they were taken, we are investigating that right now. We are also in the process of hiring a new planner. The turnout was phenomenal for that planner position. I guess it was a good time to be looking for a planner because we just had ten exceptional candidates with educational background as well as great experience in city planning. We know we are going to have a great new planner two its just we don't know who it is yet. It's going to be a guy we know that much. We start interviews tomorrow and we have one more on Monday. We should be able to know by the end of next week hopefully who that will be. They've also hired a new Planning Director I hear and so far that seems to be going well. De Weerd: Depends on who you talk to. Powell: Yes. You know I knew I had a great staff when I took the job but it is why I took the job. I just knew they were a great crew and I was really looking forward to working with them. What I didn't expect or what I didn't know is how great the rest of everybody was going to turn out to be. Just the reception I've got has been so warm and so wonderful and I just wanted to thank you all for that. I'm very encouraged and very excited about being the Planning Director for the City of Meridian and to that end for the last couple months, its almost three months actually. Aside from learning how to work the overhead projectors I have been doing some other things. I took some time just assessing the staff potential and asking them what do you want to be when they grow up and just finding out what was driving them, what they wanted to do, what they weren't doing in their current jobs and trying to set aside some expectations 0 n what j expect from them and then also what they can expect from me. Related to that I have an education and training are very important to me so we've been discussing that and we've set up a few things, all the Planning and Zoning Commission members are now APA members and will be receiving that magazine so it can kind of further their training and the planning field. My administrative assistant is now enrolled at BSU, she's going to get her associates degree so that was kind of exciting for her and I thought that was great. Steve is now a member of the landscape architecture and Joe and Wendi, Sonya, and Brad are all going to various conferences. There has been an emphasis there just setting aside or finding out what was important for them and I think they have really appreciOated that more then anything so far just that feeling they are being trained and they are valued. On the trip back from Coeur d' A'lene its probably a good thing I drove up there because the 10 hour trip back was really a great time for me to reflect on what I wanted to do for the department. Aside from the strategic, plan things just really kind of what I wanted to do. I sat down, I wrote out an operating philosophy, and I forwarded that to the staff to give them an idea of what was important to me when I was assigning work tasks. When I was purchasing things, when I was looking at the budget, when we were talking about the strategic plan just so that they knew okay this is where I'm coming from. In a nutshell that is when a developer comes up with a great project I want them to say you know this would be a great project for Meridian. I want them to have that Meridian City Council SpeCial Budget Workshop July 17, 2003 Page 71 of 90 trust, that comfort that they can come to us with a new innovative project and really do great things and to do that I need to have great staff and we need to have some better standards and we'll work on those. That's where I'm coming from. To that end, I've compiled a list of projects that was a compellation of things from some joint meetings and also from the Comprehensive Plan, the immediate action items only and just other things that we've been asked to the last few months and it was about two pages long. I'm going to be coming to you and asking you for some help in prioritizing those list of things so that we can jump in and start moving. That's where I'm at, I've done my fact finding I'm ready to jump in and get some work done. That's all. Corrie: Anna you are doing a great job so far. Powell: Well thank you. Corrie: I think you will in the future too and we've been very fortunate to have three new ones here that's all panned out to be real good and I know- (I naud ible d iscu ssion) Corrie: Back there in the Finance part - Finance of course has helped this one immensely. I'll tell you that. I'm always amazed at 180 employees getting this much done. Whenever I talk to other Mayors they say they are amazed that we only have 180 employees for a town of 42,000. They may have 40,000 and they got 300 or 400 employees. I ask them what they do all the time and they said they have a lot of coffee drinkers and the coffee shops are employed there. I do want to say for the record that we got a tremendous bunch of employees that's just great and I want to see that we take care of them and do them right and I'm sure the Council feels the same way and they will too. We will have this budget here pretty soon and thank you all. Powell: Thank you. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I just wanted to say that [ am absolutely positive and I'm sure the Council joins me in the fact that we found the right person when we hired Anna. We are very very proud of you thank you. I'd also like to say that I'm very grateful to the Public Works staff and to John and to Rick and to Brad and Gary and for putting up with me for the last two years and teaching me so much. Nary: I feel your pain. McCandless: So thank you very much I think you guys are great. Meridian City Council SpecH:11 Budget Workshop July 17, 2003 Page 72 of 90 Corrie: Thank you. I will add that there isn't a time when I haven't picked up the phone and called an employee that didn't have an answer for me and it was the right answer. They didn't make one up. They knew what they were doing and they do know what they are doing. Again I want to thank all of you, everybody. Anybody else. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: This may surprise you. I was the one that asked about Planning and Zoning. I guess I was curious about was that the fact that there wasn't any real enhancements and such. I think you've explained that real well, as to how you folks are meeting all the needs, so I think that's really great. I really appreciate that. Powell: And part of that was I got here late in the process and I actually haven't thought about it much. I can see that as - I think we got a lot of preliminary plats done and has the Final Plats come in I don't know if its going to be to overwhelming or not. You know next year I would imagine I'll be asking for a new planner, the problem is [ don't have space for one. You know I'm not quite sure what we are going to be doing there. Nary: And I would echo the same thing that both the Mayor and Council member McCandless said. I mean the work is tremendous that you and your staff all do. I mean we see it every week. We probably don't acknowledge it as often as we should but that it really is excellent. That's really, what makes the city go you know at least in that arena. One of the areas on the base budget that we've had discussion with in the past that are surprisingly near and dear to me is the legal costs that are a part of your departments budget and seems my recollection in the past and I guess this is more of an area to sort of keep in the for front. Is part of that legal cost I think eventually was supposed to decrease as the planners time and expertise increased because they would be doing less of the stuff that's been prepared by legal in the past that they charge us for, preparation of findings and (inaudible) would be done by your staff rather then the legal staff as a cost saving measure and I noticed that here its increased again and it's a fairly small increase amount but I mean it is just one of those things that what we are looking down the road and costs and operational costs. That's something [ know that we have at least looked at and tried to evaluate and I know its more of a discussion probably for you and the City Attorney as to how to kind of keep a hold on that so it doesn't become a runaway train. Powell: Well I think that there's certainly room there for staff to take over a lot more of that work actually. Some of it depends on your comfort as a Council in how those are prepared. I mean the City of Meridian, I don't know of any other Meridian City Council SpeclClI Budget Workshop July 17, 2003 Page 73 of 90 city that has their legal staff do all their findings of fact and conclusions of law. They look very different from any other cities. I mean they are much lengthier. I think there is an opportunity to not have them be quite so legalistic I mean everybody else seems to get by with them not being quite such the legal document. I would think you could do the same. Generally, the Development Agreements are the only ones where the legal staff is completely immersed in those. I think there is great opportunity there, if I ask Bill he's going to want them done the way that - I'm sorry the City's Attorney - He's going to want them done the way that they are probably currently done. It may be advantageous to have perhaps you Councilman Nary meet with both 0 f us to discuss how we could maybe come to a compromise on how those are structured because I do think it would be more efficient for staff to do it as well as perhaps more accurate. Especially coming from Planning and Zoning going to the Council because they are there, they heard the discussion, its not one person trying to communicate to their administrative assistant. Not that there are a lot of errors that occur. I just think it helps when you are there at the hearing and to understand what happened. Nary: Everything else I think has just been great and even the changes and the enhancements even in the short time you've been there, I mean we've seen it. It has been a very very positive thing. I mean it really has been a good thing for the city with you being here and I think that's great. Powell: Thank you. Nary: Good luck on the priority thing. If I know the rest of us up here it'll be one (inaudible). Powell: And I forwarded the list to the Mayor (inaudible) what should I do with the list. We'll see what his answer is. De Weerd: I keep trying to keep her grounded and you guys are just kind of puffing her up there. (Inaudible discussion) Nary: Well she is here on Tuesday night's too so she knows (inaudible). De Weerd: He can be short-lived Anna, take it while you can. Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I guess I see the transit contributions here. Where is COMPASS? Where are the COMPASS contributions? On Anna's budget. I thought COMPASS somehow came out of P and Z in the past. Meridian City Council Special Budget Workshop July 17, 2003 Page 74 of 90 Kilchenmann: I think its combined in there. If we are going to goon to that subject we can go ahead and bring up that worksheet that shows all the different memberships and how they are split out. De Weerd: Well I only brought it up because I didn't see it. Anna is standing there. Kilchenmann: Part of it is in it. I just have to look it up and see exactly how it's split up. De Weerd: Which line item. Kilchenmann: I think she has 6,500 of COMPASS in her budget. De Weerd: Oh okay. I see where it is. Powell: I do you have one request when the new city hall that's built. Please don't put these things. They make me so dizzy, these things out in front. I don't know if you've ever spoken up here. I'm grabbing on. McCandless: They are terrible. Powell: They are terrible. Corrie: They are. Powell: Did you have further questions? Corrie: Any other questions? Bird: I have none. Powell: Tammy I think that comes out of the dues and membership, is what I understood. De Weerd: Thank you Anna. Kilchenmann: Would you guys like to take a break while we set up our computer and then we could go over the miscellaneous things? Then in the morning we are scheduled we are scheduled - I would have Pauline come in now but she's not here today so she's scheduled first thing in the morning to talk about compensation. (Recess) Corrie: We will come back into session now. Reta and Stacy you have the floor. Meridian City Council Special Budget Workshop July 17, 2003 Page 75 of 90 Kilchenmann: We don't really have a presentation. I guess just ,if anyone had questions. Bird: I think we got some questions here but I think it's some that Mayor is going to have to check into like that Emergency Management that's awful expensive. De We8rd: Yes. Bird: (Inaudible) is no problem but I think that's something Mayor is just going to have to ask about. Corrie: Valley Transit. They asked for 25,000 something. Cunningham: They sent in a request. Corrie: They called me and I said what we had on the books but I couldn't remember the exact fee. De Weerd: There's Clair right now. You are so (inaudible). Bowman: My ears were burning. Nary: The Mayor said he was not going to rejoin the conference of Mayors? De Weerd: Yes. Cunningham: Then Pauline decided to drop that IEC. Bird: What are we going to do (inaudible)? De Weerd: Yes. McCandless: Idaho what is it? Cunningham: The IEC? I'm not sure what it stands for. Do you guys know? Nary: Good thing we aren't paying for it anymore. McCandless: I don't know what half of these things are. Kilchenmann: Some kind of employee thing. An HRish thing. McCandless: I know there are a bunch of HRish things in here. Berg: Idaho Employee Council. Meridian City Council Special Budget Workshop July 17, 2003 Page 76 of 90 Kilchenmann: Yeah I was going to say Idaho Employee Council. McCandless: What the heck is HRA TV. Cunningham: Oh are you looking at the ones down below? McCandless: Yes. The fourth one down. Kilchenmann: I bet its Human Resource Association of Treasure Valley. Bird: Why do we belong to all that? McCandless: Yes why do we? KHchenmann: Well that one is only 50 dollars. I think they actually have meetings in the Treasure Valley and they - Nary: You know here's what I think for what its worth. I think for some of the departments, I think within reason and most of these are fairly low. I mean within reason I think the department has to have some flexibility to be able to decide what helps them do business and what helps them work with others. McCandless: I agree. Bird: I agree with you. Nary: And because all of these are fairly low. On these lower ones, I guess I don't have a real heartburn to try to second guess whether or not they really think they need it. If it was quite a bit more money then I think we want to do that but I think even if you look at HR 350 bucks a year seems fairly small. We can certainly ask though tomorrow if you want to what those particular organizations do. I think the bigger numbers up above are the ones that we probably need to talk about more as to viability and usefulness for the city. McCandless: (inaudible) Valley Transit. That's a big amount of money. Nary: They are. You know last year I know since I only have one-year frame of reference when we talked about those. I mean part of that is you know we are part of a large regional group in trying to maintain those things and I think we've at least from last year. We are looking at the bigger picture from a region standpoint rather then just the individual needs of the city and our residence and how much they use it and all that. I think as the budgets get a little skinnier and a little bit tighter we at least have to ask those questions and at least know what we are going into eyes open that if that's where we are spending that kind of dough on then what exactly are we getting as a turn around for that or our residence. Meridian City Council Special Budget Workshop July 17, 2003 Page 77 of 90 Corrie: It says for accounting billing fund. Those three figures on top are they coming out of the billing fund. In other words, people are paying for that anyway. Cunningham: Yes it's coming out of the billing fund. Corrie: Okay so its not general fund item. Cunningham: No. Corrie: So that's going to come out- Cunningham: It's coming out of the special service fund. Cunningham: See on the P and Z actually has the line item for it. Corrie: Right. Okay. Cunningham: Transit dues. Nary: I mean you think if you look at the top row I mean other then those transit ones which again are fairly large and most of these are pretty much what it takes to do business. AIC, COMPASS, I mean maybe we need to talk about the assessment number, same thing with the EMS one but I mean (inaudible) these are ones that we cannot participate in. (Inaudible discussion) Nary: Will in these other dues I mean there's (inaudible) a way for Stacy but don't you belong to that? Berg: No. Kilchenmann: Actually I dropped that one. Nary: Oh. Berg: I have a line item in my budget for 500 dollars for dues but I'm a member like of ICCTFOA- Nary: Right I guess that's - Berg: IIMC and PRIMA. I'm a member of PRIMA. Nary: Those aren't on here so - Meridian City Council SpecJc:11 Budget Workshop July 17, 2003 Page 78 of 90 Berg: I noticed that so I don't know where - Kilchenmann: What happens to those is like Reta and I both belong to the Association of Governmental Accountants and in the state you can't really pay dues so what the state does for some of those associations is they combine the membership into the training seminar. Like we go to a two day training and part of the training conference registration we pay is for - then we have a membership for the year. I think that's what's happened is people have coded them is its in conjunction with the conference and so they don't show up here. Nary: Is there dues for PRIMA? Mr. Mayor. Corrie: Mr. Nary. Nary: On these ones for the regional transportation. I don't recall that we had a presentation from the TV Metro. Treasure Valley Transportation is what I thought the one that was here most recently and then we have had Valley Ride. I don't remember the Treasure Valley Metro doing a presentation or maybe [ have them backwards. Corrie: The Midday Express you did and Katherine - jf I remember right I think everybody did. De Weerd: I think Katherine's been here. Corrie: They were all there and I can remember going back they were all presented. Nary: Maybe it was but I just don't remember. I'm kind of torn I know it's a good regional thing, I know it's a long term commitment we've really made to doing those and not necessarily wanted to eliminate funding but I think at some point someone's going to call us on it and say what am I getting for that. And I'm not sure what we get for that. We have some benefits to our community, I think there is no doubt about it, I just don't know dollar wise what that is but I know if you don't participate then there is nothing. I guess I'm just torn about it. Corrie: I would like to see them get more of the businesses involved. Like Saint Luke's and Saint AI's and some of those. I think they are trying to, we have a lot of people that call and say thanks that that's there. I used to get some people that when they changed the spot I got a lot of phone calls the first week. There are a lot of people out there using it and there's more everyday. I agree with you I think we are going to have to draw the line here somewhere. j don't know how Boise is going to do keeping that bus service there. Nary: You raised a really accurate point is I think that was the least part of the discussion I recall was they had some frustration in trying to deal with the private Meridian City Council Special Budget Workshop July 17, 2003 Page 79 of 90 businesses that are really gaining a benefit like Saint Luke's or the mall or those places and they don't want to participate in the maintenance of the program. They certainly don't mind that their workers can get there on the bus, they don't mind that their patrons can get there on the bus system but they don't want to help pay for it and so I'm not sure there's a real answer to that either. Obviously they are working to dot hat but that does make ita wfully tough sometimes to keep funding something that appears to be only getting larger not smaller. Service is getting a little smaller because it's very tight for ridership and it's a lot of money. 67 almost 68,000 dollars is a lot of money. Corrie: They may have to go in the back door at those places to. They say they are not going to be able to do it and they may step forward and say- De Weerd: Well and that's where I think the Cities can step up and start helping people think out of the box and maybe give incentives for smaller parking lots for a commitment to something like this so that we can make it happen. We need to build that into ordinances and that sort of thing. Nary: That is exactly right. De Weerd: You know for this year I'd like to see us maintain it and let them know we would like more information on who your funding partners are and if the private industry can't step up to the plate you know the city can't continue to do it on the backs of their taxpayers. Although the taxpayers aren't paying for this our fees are and right now the building community is supportive of mass transit. They see the benefits but I think we to have to respond to them and if we can't show more collaboration. Yeah we need to take a second look at it but right now we need a partner in hoping it succeeds. Nary: I would agree. McCandless: I should know I know but I'm either new or have forgotten or something but what's Treasure Valley Partnership? Corrie: All the Mayors and the County Commissioners that meet and put things before the P and Z and Council and ordinances that come - that was raised on like the communications towers that we get an ordinance for, we put that together and then they get all the Comprehensive Plans put together and make sure they are not putting a contractors yard against something else- (Inaudible discussion) Corrie: We did goof on that one but. Actually we are getting quite a bit of bang for a buck on that one. Nary: Is the dues for that based on population too like COMPASS? Meridian City Council Special Budget Workshop July 17, 2003 Page 80 of 90 Corrie: Yes. Nary: Okay. De Weerd: I don't see anything on here that hasn't already been addressed or answered. I would like to go to the enhancements in the admin side. Meridian Development Corporation they are paying back its indicated in the bottom. It will probably be towards the end of the budget year because they won't get their tax increment financing until January at the earliest and probably a smaller portion. Bird: I was going to say probably more like July. De Weerd: But it will get paid back. I guess I didn't know why the Senior Center was at zero. Corrie: Okay. Let me get there. That was a question mark. De Weerd: Okay. Corrie: If we go into SAGE membership and they are going to grants for them would they be able to get part of that 15,000 or more then 15,000 in grants. Why would we pay them double if we can do that? That was the only question that was brought up to me. Can we still want to give them 15,000 when they could probably through these grants that we a re going to be working with get 50 to 100,000, De Weerd: Mayor last year we raised it to 15,000 it was at 10,000 and they use the 10,000 in their operations. And it was an ongoing to help offset the cost of doing business. Last year when we increased it 5,000 was about the same conversation we just had about mass transit, they had just gotten their new bus they were talking about partnering with Meridian Elementary School and we wanted to help offset the cost of their new transportation system which has really been successful. They are utilizing it for a lot of seniors they have on a monthly, they already beat the numbers we see from the Treasure Valley Transportation and the Treasure Valley Metro. Their van hauls around 450 people a month and that's pretty good numbers. That 5,000 were to offset some of their transportation costs. I do know because of the number of repair projects that they have going that they certainly can take advantage of the SAGE membership but that's kind of over above their transportation and operational type of expenses that they look to the city and the county for support from, and they do get county support as well. Corrie: I agree. I think what you have to do though if you keep the 15,000 in be specific on where it's to go. Not that they have a choice of where they want it to go. The attorney gave us that advice that we can't just give them a lump sum of Meridian City Council Special Budget Workshop July 17, 2003 Page 81 of 90 money and do what you want to with it. We have to ear mark it to be legal and of course we can do that. If you want to earmark it for new sidewalks or what have you then that becomes not a problem for us and not for them neither. We can't just say here's 15,000 dollars use it the way you want it. De Weerd: I understand that. Corrie: I'm not objecting it and one of the reasons I brought that up was the fact that we do need to - if we do give that we have to specifically say where its going to and then jf you want to give them 15 or 20 that's up to you. I did want to bring it up for discussion, this is the quickest way I could get it to your attention, and it was going out. De Weerd: Mayor I appreciate that and I think that and I think that we still need to continue to ear market 5,000 to their bus. It's very important. I don't want to see them take away that partnership with Meridian Elementary and as they start- pinching pennies that's what they do. We are there to remind them that's why you got that extra 5,000 dollars. The 10,000 I'm sure they won't have a problem designating that either as a match to something that they might get a grant for or a particular problem or a particular project. We'll just have to be specific with them and hope when they submit their information to the accounting office it's a lot clearer then it was this last time. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: On the MDC one I guess so I understand isn't the intent to repay that? Corrie: Yes. Nary: Or this is on top of something. Bird: They are going to pay it back. De Weerd: It's on the bottom. Nary: Okay but then is there some necessity to even fund it? I mean is there some start up that they have a need for? De Weerd: What I had just said is their tax increment financing at earliest they will get a small proportion in January. Nary: I understand that. What do they need the 60,000 for in October then? Why do they need 60,000 dollars? Meridian City Council Specl"," Budget Workshop July 17, 2003 Page 82 of 90 Bird: You're basically running their deal when you are paying seven, eight 9,000 dollars a year in legal fees, which we have been and stuff like that. The city is basically funding MDC until they get some of this increment and money in it. I think we are going to have to help them for a couple years but they should be able to pay us back. That's what its basically doing is you are funding it. Nary: I understand that I just didn't know what we were funding. Bird: We are funding the expenses of MDC. Nary: Right but all we've got is - Bird: They want to hire a director and everything else so you know you are going to have to - De Weerd: Will can you get a copy of their budget. Kilchenmann: Its in here. De Weerd: Is it. Bird: Yes it's in there. De Weerd: The updated one too? Kilchenmann: It's pretty much the same. De Weerd: Oh okay. Right off Bill mainly that money will be funding the market feasibility study. The traffic study is being done now and the parking. Well the traffic maybe funded during their next budget year. There's a number of projects that there having consultants do to help set the base for generating some interest and some investment into old town. Kilchenmann: They also want to hire a grant writer. The fagade and streetscape improvement and then they are looking at the end of the year of hiring a director. Their ideas of hiring a director I feel are rather vague because they don't have a job description, they don't have a range. I think they are going to ask the city to share that cost with them but they haven't really developed the cost they want the city to share office space because I don't think on their own it would be a long time before they could afford to support a full time position with insurance and so forth. I wouldn't think that they really would need the full 60,000 dollars up front. Nary: I'm looking at their request I mean 10,000 is to hire a director, I don't know if t hat's for process, it's 0 bviously not a salary. I don't think. 3 ,000 for grant writing when we are paying 2,500 dollars to SAGE and Craig Slocum came and said that's what they would use. I'm not sure that they really need 3,000 dollars Meridian City Council Special Budget Workshop July 17, 2003 Page 83 of 90 more to contracted a grant writer if weare going to pay for SAGE. I guess I would look at a couple of those things. An office space and supplies is 2,000 dollars and I don't know that they need it. I don't know what they need yet specifically. Some of these things seem like, completing of a market study 25,000 I mean if that's already an ongoing project that makes some sense the same thing with the street fa9ade but some of these other things I guess I don't see a necessity for them at this time. De Weerd: The audit the legal. I don't know, if you need them to come in and talk to you. Well what do you mean them, that's us. I think it's going to be paid back so you know rob Peter to pay Paul. It's a lush and its. Nary: I just don't see a reason to fund 13,000 dollars for hiring a director when there is really nothing defined as to what that means or 3,000 dollars for a grant writer when we are going to pay 2,500 dollars for another grant writer- De Weerd: Weill agree with the 3,000. Nary: But 10,000 to hire a director with no idea of what that's for seems like a waste of money. If they define what its for- Bird: I agree with you, they just threw out some numbers. I think they just want to make sure they are protected because nobody has any idea what kind of tax revenue they are going to get this first year, your not going to know until you see it. They've got tog 0 0 n I mean you've already basically funded this thing by throwing out the first 15 or 20,000 whatever we put out the first year and you've got to start it Bill. Its like Tammy said there is no guarantee that they will get us paid back next year because we don't know what the revenue sharing is going to be. We will get it back and I think they just put this stuff in here as a guess and hopefully because nobody had any idea when, where and why we would be hiring a director when we would or anything but they hope to do it next year. Kilchenmann: Maybe instead of just writing them a 60,000-dollar check at the beginning of the year we should just do it more on a monthly basis. Nary: At least for me. I mean I don't have a problem with some of these things I mean I think the market study I think the s treetscape funding, even the office administration a udit. I think t hat's fine even t he legal expenses. 1ft hey don't have legal services they really can't operate. The miscellaneous, 1,500 dollars is a lot, I don't know what that means. Is that pop and cookies? I mean I don't know what its for but between that and 2,000 dollars for office space and supplies when they don't have an office and they don't have supplies seems like a lot of money. I'd rather say you know if we are going to fund them up front and be repaid we fund the things that are defined specifically as to a need and the other things that at least at this point haven't identified a specific need that can wait and we can address that later if there is a need and the funding for their tax Meridian City Council SpeclClI Budget Workshop July 17,2003 Page 84 of 90 increment is inadequate and they realize that and again I understand those things but I just have a hard time saying lets just - when we are talking about a very tight budget for our own employees, I have a hard time saying lets just give another 20,000 to this group when we don't really know what its for, De Weerd: Mr. Mayor. ***End Of Side Six*** De Weerd: - they don't intend to hire him towards the end of the budget year. You can guarantee they will have a description and everything else by then. It will be similar to the other descriptions for positions similar to that in the valley. What they are asking is only going to pay a couple months of someone's salary anyway so they won't be looking for that person until next summer. Why would we expect that they have a job description a year ahead of when they hire a director? You know I guess I don't have that expectation for that board other then I know they are working towards that. The office space and supplies they are hoping to have some space in City Hall that they've talked about, they don't know if that's realistic because they know the space constraints. They have mailings, they want to do some public visual type of things. They are going to be going through a visioning process to create a vision for Old Town. Be doing some visioning boards and that sort of thing. I can see how those expenses will accumulate. I don't think that this is an unreasonable budget. If you want more detail, we can ask the chairman to send himself or one of the other members who would not have a conflict like myself and Mr. Bird. You know if you want more detail, I think we need to ask them instead of trying to second-guess what the intent is. Like Councilman Bird said we've already made an investment of 55,000 dollars and we are invested. We want to see this work and if you need rationale then we need to ask them to be here. Nary: That's fine. They can be here tomorrow then. Corrie: Let me ask you, did they say that they would probably pay it back as soon as they got paid their monies and that's - Kilchenmann: That's correct. They don't know what the cash flow will be exactly. Corrie: Okay. Kilchenmann: So we could. Some of these expenses like hiring the director they do have slated for the end of the previous year. To help our cash flow we could not give them the entire amount up front, as we have in the past. Corrie: Let me ask you a question. Was this talked about at your MDC meeting? Meridian City Council Special Budget Workshop July 17,2003 Page 85 of 90 Kilchenmann: Yes. Bird: You bet it was. Corrie: The amount that they wanted. Kilchenmann: Yes. Corrie: Okay. I'm concerned with if we don't what kind of message are we sending to them? We either support this or we don't and I can see his point, we got 0 ther things to do. I 'm in a stage to (inaudible) saying 60,000 is not that much maybe but in your case, it is and my case it is too. I'm more inclined to say this is fine and in January we are going to get it so why - Kilchenmann: We won't get all of it in January. This is actually a guess as to how much. Bird: Mr. Mayor. Corrie: Yes. Bird: They started out wanting 75,000 from us. Tammy and I said that there was no way that we felt that we could give that much because we were going to be pretty tight. They went back in and cut down and did some stuff. There is no way in January are we going to get the 60,000 paid back. If we get it paid back in July when we get our second installment because nobody has any idea what kind of tax increment they are going to get. Kilchenmann: This is though, this is based on some numbers that they got from Ada County. They didn't just pull it out of a hat. Bird: We're hoping its right. Then they will get plenty back a nd I see where Councilman Nary is coming from. I mean I don't like it any better then anything else but we do have this thing going, it is going to help downtown and I firmly believe that. Downtown needs help. I assure you they just didn't throw this out, they went and looked at seeing - and they are trying to be as practical as - but they have no track record Bill on you know we have no track record we have no idea - we have an idea on what our revenue is going to be but there's no guarantee. Kilchenmann: Once they get through this first year then it'll be like our property tax. I think they will be able to predict it. It will be based on market value but it will be easier to project and then I think they will have a better idea. Nary: Well like I said we can all have our own positions. I can see out of what they have requested, I can see 45,000 dollars of that being based on some Meridian City Council Special Budget Workshop July 17, 2003 Page 86 of 90 reality and I can see about 15,000 of it not. I wouldn't support more then 45,000 dollars for it and they can find the rest of the money or if they get something more to find and the money is available then we can assist further. I'm not trying to cut their legs off but they are supposed to operate independent of the city. We are going to help fund some things and we are going to keep doing that but when they a re a sking for these things t hat don't really have any definition tot hem I don't see a reason to spend at least 15,000 dollars for this request. Bird: Do you want one of them to come then? Nary: Sure. I mean that's fine if they want to come. I just think 45,000 of this seems like you can at least base it on something and they are all pretty rounded numbers anyway. 45,000 of it seems to make some sense but the director, the grant writing service and the office space to me don't. They don't make sense at this time. Now they may later. We may have the money to fund that later if they have more specifics as to what they want and what they need and why they need it but I guess to me at this juncture I would be much more comfortable then saying we will commit 45,000 to their request and we'll see about the other 15 later. That maybe the first 15 they make up out of their tax increments is that and they can make that up first, I don't care but without being real defined. Bird: Bill that's something that we can do tomorrow. If you want to do that you can make a motion and we can find out. Nary: Okay. Bird: I'm not saying you are not right but like I said they start at 75, Tammy, and I told them there was no way we could give it that. They got down to 60 and we said we would try to sell that. De Weerd: I thought we took the grant writer out. Bird: I did too. Weill don't recall us saying we were going to join SAGE. haven't voted on joining SAGE. Nary: Well we said we were going to talk about it. Your right we didn't agree to JOin. De Weerd: And I guess that's why they kept it in there. Corrie: (Inaudible) take all of you to do it so then that's what it's there for and you can discuss that (inaudible). McCandless: Well you look at that page, they haven't got a darn thing in there that says what they are going to do or - Meridian City Council SpeclClI Budget Workshop July 17, 2003 Page 87 of 90 Corrie: SAGE you mean? McCandless: Yes. Corrie: Other then - De Weerd: We've heard it. Corrie: That's the democratic way to vote on it. Okay what else are we talking about here? Is this the new figures that - no two reserve officers - 18,000, that's not what they asked on - Cunningham: We haven't made any changes. Corrie: Because they came up different then what they were asking for. Cunningham: Did they? Corrie: Okay because they can get about 3,000 dollars (inaudible). Cunningham: Okay we will make changes and have that ready for you. Corrie: Okay good for me as a dummy accountant who drank beer in college instead of going to the accounting class make it as simple as possible. Okay. Lets bring up knox box for engines. You know I hate to say it but I think a captain would be in charge of that and he could open a box. Not to have to spend 6,000 dollars for an electric - I don't Tammy maybe you can come up with it but everybody can get in that box. I think the Captain should have the responsibility of putting that key back. 5 ,000 dollars - give me 5,000 dollars a nd I 'II goo n every trip. (Inaudible discussion) Bird: I'm with you Mayor and I can't figure out why. Corrie: Anyway that was just a - I was going to it and I thought no don't go there. (Inaudible discussion) Nary: This shows they aren't going to repay the 60,000. Kilchenmann: It's at the bottom. De Weerd: Yes it does. It says repay City of Meridian. I mean how much more clearer do you want it? Meridian City Council Speclcll Budget Workshop July 17, 2003 Page 88 of 90 Nary: I still don't buy it. (Inaudible discussion) Nary: I just don't agree with it. Its funny money. it's not based on anything. It's a guess, it's not worth it. How are going to explain to our employees that we have a tight budget and then we say but that 15,000 dollars that the M DC wants is based on a guess but we will go ahead and give them that but we can't give you anything. I mean come on. Bird: You got a point there Bill. De Weerd: B ut we a Iso have money going in a nd money going 0 ut. It's not taking away from the bottom line. Nary: But they can get it themselves and pay themselves back first. They can pay us back the 45 after that. I just don't see funding it up front. Bird: Well you said if they needed it, we could fund it later or something. Its got to be in the budget as the funding starts with one way or the other its got to be in the start of our budget. De Weerd: We'll just have Steve come and speak to what the professional services are. What constitutes the 64,000? The plans for the director and they did take the grant writing out. What was the other issue you had Bill was it the director, the grant writing and something else? Nary: It was the miscellaneous, the office space. De Weerd: Miscellaneous and office. Okay we will have them address that. Nary: It looks like I assumed that the 6,000 that they are telling us for the legal services are just they anticipate coming up with the other 4,000. (Inaudible discussion) De Weerd: Well when that went out that went out before they had a chance to even get it to the board. It was 10,000, which was approximately, what they have spent so far now too. Bird: Isn't this what they published Stacy. Kilchenmann: Yes they still have the grant writer in there. (Inaudible). De Weerd: They have it in where? Meridian City Council Specldl Budget Workshop July 17, 2003 Page 89 of 90 Corrie: It's in hers. That was a different thing that she made for us. De Weerd: Okay and we want to have our discussion tomorrow? After we get this then we can just go? Although Cheri wants to stick around because Glen's making dinner and she doesn't want to get home to early. McCandless: I didn't say I wanted to stick around here. I said I would find someplace to go. (Inaudible discussion) De Weerd: We will just all go to Cherie's house for dinner. Can I bring my kids? McCandless: Sure, why not. (Inaudible discussion) Bird: Every department was very very understanding and very very helpful. McCandless: We had some good presentations today. De Weerd: Excellent. Bird: They all worked to get it as tight as they could too. De Weerd: Well and Mayor J appreciate this process. You know you working - McCandless: Yes me too. De Weerd: - you working with them has really helped clarify their presentations and what you should come and request and it's been - every year it gets more pleasurable. Corrie: The thing is in meeting with them one thing I found out is I looked at it and I said why do you want this? Why? They came back and said well we could use it. We can always use something. I start (inaudible) and now go back and all this I've cut out you tell me what you can if you want it back, how much you can really stand to take out. You saw thought really in the Police Department. You really did and when they cut 300,000 dollars out there I knew there was money to be cut. De Weerd: I know I like their red lines. Nary: And also though I think the real positive of the process was you know the one thing the other departments saw is the police do that so you know next year the Fire Department will have gotten that message and say Jets go find the Meridian City Council SpeclClI Budget Workshop July 17,2003 Page 90 of 90 alternatives and that's positive. It's not going to be turned around one time but I think there's some real positive (inaudible). Bird: And I'll tell you Doug Strong did the same thing in the Parks you know he really went and (inaudible) and what he asked for was what he felt he basically needs and that's it. De Weerd: So Stacy I think - I hint that Councilman Nary is giving is keep the presentation by the Police Department as a template for what they can do next year. Kilchenmann: What they do is you just ask for 65 things and then you show red crosses through them. Then it looks impressive. De Weerd: Oh Stacy. Corrie: Okay anybody else have anything else? I'm just sitting here waiting for someone to say something. De Weerd: I move we adjourn. Nary: Second. Corrie: Motion made and second to adjourn. All in favor say aye, Okay 3:50 MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 3:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: -~ ROBERT D. CORRIE, MAYOR 8//1/0} DATE ATTESTED:c#"dt:~...d- ~ WILLIAM G. BERG, \\\\\111111111/1/1 \\\ .-::~. "'~ III ....',\' -{ Ol~ ,,feR!!), II/I,' ....' ~ --. '/1 'l ...~.... (j o?POFl,-q 'l: '1.- ~ .::- .~() ~A -:;. :::- ~ v--;. - ~ - - - - - = - - ~ ~ August 15, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 19,2003 3-13 ITEM NO. REQUEST Approve minutes of July 18, 2003 City Council Budget Workshop: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ^f#.~ Lrvp Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. Meridian City Council Special Bud~et Workshop July 18, 2003 The Special Budget Workshop of the Meridian City Council was called to order at 8:03 A.M. on Friday, July 18, 2003, by Council President Tammy de Weerd. Members Present: Cherie McCandless, Tammy de Weerd, Keith Bird, and Bill Nary. Members Absent: Mayor Robert D. Corrie. Others Present: Stacy Kilchenmann, Reta Cunningham, Gary Smith, Pauline Skeggs, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X o Mayor Robert Corrie Bill Nary Keith Bird De Weerd: I will to order this Special Budget Workshop Meeting to order. It's Friday, July 18th at 8:03. I'll ask the City Clerk to call roll. Mayor Corrie will soon arrive. Item 2. Adoption of the Agenda: De Weerd: Okay I would accept a motion to adopt the agenda. Bird: So moved as printed. Nary: Second, De Weerd: Okay it's been moved and seconded to adopt the agenda as printed. All those in favor say aye. All ayes motion carried. MOTION CARRIED: ALL AYES Item 3. Presentation and Discussion of the City Proposed Budget: HUMAN RESOURCES De Weerd: The first item we have is - Skeggs: Compensation. Bird: Compensation. Meridian City Council Special budget Workshop July 18, 2003 Pg. 2 of 108 De Weerd: Must be out of order. We're doing compensation first? Skeggs: That's what I was told. Is that correct Stacy? Bird: No. Kilchenmann: Yes because I did the revenue yesterday. De Weerd: Okay works for us. Skeggs: Well Council Members, Mayor is not here. I am aware the financial situation that the city is facing and I have heard from some of the Council Members that you are considering no 0 r small increase for compensation this year. What I had proposed that's in your manual to account in the beginning of May, may no longer be applicable. It was to give a five percent pool of money towards merit increases that would give an average employee three percent. The five percent pool would also help to bring our pay for performance back in line with the matrix that was set up when we had implemented the program. For the past two years, a pool of three percent had been given and therefore some of our employees are running behind our program. An employee needs to receive an average of three percent to stay in line with our compensation program. The increases are based on midpoint of the salary range. Receiving a three percent, increase would give an average employee in the salary range an opportunity to just stay in line with our program. It takes five years for an employee to reach the midpoint of the salary range and then six years to reach the maximum of a range. Therefore, it should take a total of 11 years for an employee to reach the end of the range and the employees with excels or outstanding performance should actually be running further beyond what our program has. The proposal for a five percent pool of money was to give a marginal employee nothing and an employee at satisfactory level a three percent competent would be four, excels would be five and outstanding would be six. For an example, the employees who were rated satisfactory last year only received a one percent increase. Therefore, they would be running behind our program since it takes a three percent to stay in line with the program. This year if they were to receive a satisfactory, they would get a three percent increase, which just keeps them barely in line with our program. Last year an employee who either excelled or had outstanding performance were the ones that stood in line with the program where if an employee just had satisfactory they fell below what we had set up when we initially implemented our program. Since I haven't been given clear direction on what the Council has considered for merit increase and knowing that there is a significant increase to our health insurance premiums this year I would recommend if you choose not tog 0 with either a five percent, four percent 0 r three percent pool of money if compensation is given that is less than three percent that you would consider doing it across the board for all those non-union employees and the pay for performance program and the Police STEP Program. Then no further compensation would be given for the remainder of the year. If Meridian City Council Special budget Workshop July 18, 2003 Pg. 3 of 108 money is put into the pool that is less than three, percent it may be a hardship for those employees who are earning a lower salary. If they were to get satisfactory, they wouldn't get any increase at all and then we're going to ask them to pay more for their benefits. They would actually be bringing home less in their paycheck then they are bringing home now. The Benefits Committee got together last week and we did do a survey. We had asked employees what was more important benefits or pay and the majority 57 employees basically chose both. They said pay and benefits were equally important however pay was more important than benefits to some employees it ran 42 to 33. I understand that accounting had given you a merit scenario worksheet that went from one percent to five percent to show you what the cost would be. Therefore, I am confident that you will do what you feel what is best for the city. I would also ask I think there is only one Department Head here to give you any feedback or any recommendations on consideration to the merit program that Gary feels passionate about because there are no other Department Heads here. Gary do you want to add anything. Nary: Will is here and Stacy is here. Skeggs: And Will that's right. Kilchenmann: I was just going to say that she was originally scheduled for 8:30 so they may show up later. We could discuss - then the Mayor had also mentioned doing like a three percent merit pool so I don't know if he's going to be here soon. Then maybe he could discuss that. Nary: Madam President. De Weerd: Mr. Nary. Nary: Pauline, I guess one thing I'm curious about in all the material I've read and what you've said is, is the program that we've had in place you know took nothing into consideration this cost of living raise has it went on top of- Skeggs: No because the cost of living basically shifts the salary ranges. It's just keeping employees in line with the inflation. If we gave a cost of living of two percent then the range has shifted two percent. When the employees got the cost of living, they went back into the same place that they were in the range before. It didn't go towards any merit. It just kept our program moving forward. Nary: And what are the particular dollars that increases cost to the employees on the benefits side then. Skeggs: Well they're going with Option 2 on the benefits side that the committee - well we actually went and took a survey and we just asked employees what option do you want Option 1 or Option 2. Option 1 was basically to increase the Meridian City Council Special budget Workshop July 18, 2003 Pg. 4 of 108 deductible from 250 individual and 500 family to 500 individual and 1,000 family and have the dual option program of the traditional or the PPO. That increase I think from accounting was going to be like a 23 percent because it would reduce it from 34 percent that's what Blue Cross is asking. Option 2 was basically leave the deductible the same at 250 and 500 family and to ask those employees in the traditional plan that if they wanted to keep the traditional that we were only go to pay for the PPO portion of it so they would have to pay the difference for the traditional plan. However, in determining that that would save I think that was like 20 it would reduce it down to like 21 percent. The committee found out that if we don't have 20 percent of the employees choose the traditional plan then Slue Cross wouldn't allow us to offer it. We would have to go totally PPO. We don't know those employees - there was only 28 employees that said they wanted Option 1 which was the higher deductible and than the Traditional PPO. Since we were changing and having the employees pay the traditional portion on Option 2, 119 employees voted for Option 2. We're not sure f rom those 119 employees how many employees would stay on the Traditional Plan. With the number of employees on our plan right now we would need 36 employees to stay on the Traditional Plan. Even those employees that were single where we were paying the total amount on Option 2 if they wanted to stay on the Traditional Plan they would have to pay $55 a month which right now the employees on family are paying $56. I know like for an employee and spouse it was $178 a month difference. For employee and family it was $226. Nary: To stay on the traditional. Skeggs: To stay on the traditional. If they went on the PPO then it was lower. I think for - well it would be zero for an employee only. For employee and spouse it would be I think it was $81 and for employee and family - do you remember Gary? It was like 90 something and that was it. We're not sure how the employees will enroll but it may be that we're going to end up going to a PPO Plan only. Nary: And on the options, if we don't provide an option and they only move everybody to the PPO Plan is there any conflict? Skeggs: No, we asked Blue Cross and they said no. That was our first question we asked Blue Cross. We were hoping for that. McCandless: Madam President. De Weerd: Mrs. McCandless. McCandless: Pauline I guess I don't understand. If a person had to go on PPO if they use someone that was not on the preferred list, would they not get any insurance at all? f Meridian City Council Special budget Workshop July 18, 2003 Pg. 5 of 108 Skeggs: No they would they would just have to pay. Blue Cross would only pay what's reasonable and customary for that procedure. McCandless: I see. Skeggs: Then either they could go back to that doctor and ask them to write off the difference or actually, the doctor can back bill them for the difference for that. In actuality in Option 2, employees would be encouraged to utilize the PPO doctors if they wanted that benefit. There are 85 percent of the PPO doctors in Treasure Valley now participating. There were only like 60 percent two years ago. It's now been around in Idaho for a while so doctors are now getting familiar with it. I know I tell employees if their doctor is not on the PPO Plan to ask their doctor if they would be interested in enrolling and then all they have to do is call Blue Cross to get on the program. McCandless: Okay thanks. Skeggs: Since the Mayor is not here I would actually like to review the Police STEP Program also. Every year and on an ongoing basis I review and look at positions within the city to see if they're competitive to the market and also internal equity. This year the Police Department, the STEP Program was reviewed by the assistance of an outside consultant. For the most part, we felt that the program was in line and that we were paying the individuals in line with other agencies. However, with the exception of Seargents and Lieutenants these two positions were lagging the market. Seargents were lagging at the entry level of 16 percent and at the end of the STEP Program by six percent Lieutenants were lagging 9.64 at the entry then at the end they came out okay. They were only 1.75 percent. When we implemented the program back in 2000, we had condensed the ranges for Seargent and Lieutenants to five percent instead of the 10 percent difference from the other classifications police officers and detectives. It was to save the city money and at that time, it didn't have an impact on any of those employees in that classification because they were above the entry of the range. However, when Chief Worley reorganized the department last year it would impact eight employees who are in the Seargent Lieutenants positions. It's six Seargent it would impact and two Lieutenants. By adjusting the ranges to five percent, it would bring those ranges in line with other agencies. The cost to do that for the city would be $11,796.20, which I had stated, would impact eight employees. Chief Worley was given this information and he had agreed that the program needed to be adjusted to make his department competitive with other agencies. Since he's not here right now if hew anted to comment 0 n t hat. I would ask Council Member Nary if Chief had discussed this with you you being his liaison. I had sent you that packet too. That would be the only impact to the Police STEP Program to bring them back and in line to be an adjustment of that $11,000. De Weerd: Council is there any questions? Meridian City Council Special budget Workshop July 18, 2003 Pg. 6 of 108 Bird: Madam President. De Weerd: Mr. Bird. Bird: This STEP thing is something that we had set up, in fact, we were going to try to set it up throughout the whole city, and hopefully we will. I hate to see us fall behind that drastic. I realize this but we didn't bring on the economy and if you look out in the private world there is not a lot of raises being given out there the five percent, three percent and all of this stuff. This is something we have to wrangle with and stuff. I hate to see us fall behind when we get these STEP programs going because they are the easy way to stay up and keep our pay and stuff up where it should be. Hopefully we can figure out somehow to fund these STEP programs and get them going. We're just going to have to tighten our belts and see what we can. I'm like Mr. Nary and I were talking earlier there are a lot of things in these budgets that are I think so blown out of proportion. They throw in $12,000 and for five years haven't used a penny of it in the budgets and stuff on some of these areas. Hopefully we can get some of this switched across and get to the wages. I don't want to lose this STEP Program that we have got going and J don't want to get way behind because once you get way behind then you're always catching up, This is something I think we need to implement throughout the city, which Pauline was working on and is working on continually. Skeggs: Yes the cost for that right now for this year though because you have to give the equity adjustment and bring employees in line it would cost the city far more. I know with the financial consideration it wouldn't be applicable for this year. (Mayor returned at 8:17 A.M.) Bird: No. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I understand that consideration Pauline but it's hard to consider just one class of employees to bring them in line and not all the other employees. Skeggs: That's why I had recommended because the only bargaining union is the Fire Department so if you were going to consider less than a three percent increase that you would give ita cross the board. Even into the Police STEP Program where they would get like if you considered a two percent increase then it would just be across the board for all those employees and then no further increase for the remainder of the budget year. Whether they were on the STEP Program or on the Pay for Performance Program as well because those Meridian City Council Special budget Workshop July 18, 2003 Pg. 7 of 108 employees on the Pay for Performance Program have been running behind the program for the past two years where the STEP Program have been in line with our program. De Weerd: Now with the STEP Program they're getting an increase anyway aren't they? Skeggs: Well I think t hat the money was put into the budget is that correct? Again, they're non-union bargaining employees so that would be a consideration for Council to take into when you make your decision on whether you wanted to keep that in there or to utilize that money towards an increase for all employees. De Weerd: What would be the difference there Reta? Cunningham: It's like $45,000. You mean in the STEP increases? De Weerd: Yes. If instead of the STEP increases that they got what all the other employees got. Cunningham: If they were just to get like a two percent flat? De Weerd: Yes. Cunningham: I actually have in the merit because if you look at these merit increases like the one percent, two, three, four, and five that already includes the Police STEP increases. There STEP increases were $37,000 just in wages and you had the taxes and benefits. If we just put the flat two percent and then I took out the STEP increases for the police then we would pay $76,000 for general fund. If we give a three percent we pay, $135,000 and that took out the STEP. Do you guys want to see the - so the STEP Plan is actually $46,000 is what we have in the budget for their STEP Plan. That gave increases only to those - we have some that are already over the STEP Plan so we didn't give them the increases we were only looking at those employees that were do the next - their increase. Does that make any sense? You can see this officer here he's already paid over the STEP Plan so I put in for a zero STEP increase. The same down here. All of them that I've highlighted this employee is over the plan so no increase, Skeggs: They would be over the plan if they had exceeded seven years of employment with the city. The STEP Program goes to seven years. De Weerd: So Reta is that the cost difference then the numbers you're giving us or that would be then less what the STEP - Cunningham: The cost difference if you mean if we don't give the STEP increases? Meridian City Council Special Budget Workshop July 18, 2003 Pg. 8 of 108 De Weerd: Yes. Cunningham: Yes it's $46,000. De Weerd: And the across the board is what? Cunningham: It depends on what percent you're going to give. De Weerd: Okay let's just say it flat. Nary: 76 for two and 135 for three. De Weerd: Okay. Then you would minus out the $46,000. Cunningham: I already did. Nary: That's already done. Bird: That's already taken out. De Weerd: Okay. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: With that flat two or three percent would that cover the increase from the cost of the medical coverage? Skeggs: It probably would come close of where it would even it out. Cunningham: Except for Option 2 if they stay traditional. Skeggs: Right if they stay traditional no they would have to pay the difference. It would probably flatten it out if they went to the PPO Plan, which I think most employees would because that's what it's encouraging them to do. Some of the employees said well you're forcing us and I said well we're strongly encouraging that. Nary: Life doesn't always have choices. Skeggs: That's true. De Weerd: But that is a choice. Meridian City Council Special budget Workshop July 18, 2003 Pg. 9 of 108 Skeggs: Yes, if they want the traditional they pay the difference. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: So in Option 2 you're calling it as a benefit cut. A cut in benefits but they're still getting the same the $250 deductible and $500 so it's not really a cut it's a choice. Either if they want to keep the traditional then they have to pay more but if they don't they're not really getting a cut in benefits. Skeggs: The only reason it would be a cut is if you didn't give any increases at all and then they had to pay more for their benefits. They would actually be bringing home less in their paycheck then they are today if there was no consideration for increase and their benefits went up. The PPO is also going up slightly too so they would be paying more for the PPO then they were paying for the traditional right now I think it's going up from the traditional is $56 and it's going up to like 90 something for a family. Where employee and spouse would have been $40 no $36 and it's going up to like $81. De Weerd: But we're covering the employee. Skeggs: Right. De Weerd: That's a huge increase. What is it in the PPO? Skeggs: The PPO Plan? De Weerd: Yes. Skeggs: That's what it is in the PPO Plan. It would go up. De Weerd: Oh, it would go up 50 to 90? Skeggs: Yes that's if they chose the traditional. When we did the options as to paying, reducing it - I guess Janice brought in some calculations that she just plugged in. I think it went from like employee and spouse from 36 to 58 so it reduced it down. De Weerd: For the PPO. Skeggs: Yes but what we had done is that we're looking at combing our short- term disability, long-term disability, and life, which is going to save the city some money on a monthly basis. If we use those dollars to cover the increase then it would reduce it from the $80 like employee and spouse to like $58. Really, they would only be paying $18 more a month by doing it that way. We would use Meridian City Council Special budget Workshop July 18. 2003 Pg.10of108 those monies and transfer it over so instead of being an 80 percent that the city pays and 20 percent it would be like an 83 percent that the city paid towards their benefits. We would pay a little more. Corrie: And that's keeping the same amount of money in that pool of money? Skeggs: Right. The Mayor was going to discuss the benefits portion with you guys. Corrie: We definitely don't want to give them less but also you want to make sure that we don't give them less in their paycheck too. That's going to be a double-whammy. They're going to really look at that. I think if we do what Pauline is suggesting it would take care of that. We can still give them a choice and I think the majority of them will take the PPO. There's about 95 percent or 90 percent of the physicians are on that. You maybe have some specialties like your anesthesiologist, neurologists some of those that aren't on it. I looked at it and there's not that many physicians that are not on there. Skeggs: Right, yes. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: But if we give it across the board like you're suggesting to then absorb the cost - it would essentially absorb the cost of the increase on the PPO Plan. The employees who don't have families or spouses actually get an increase right? Skeggs: Yes. Nary: So if we wanted to just absorb the cost of the medical for everyone rather than in across the board there wouldn't necessarily be any increase for employees that don't have spouses or families to include that everybody would still get the same paycheck. Skeggs: Right. Like if you opted to not allow the employees to pay more than they're paying now and you use those monies towards the benefits then say that there won't be a merit increase but you're absorbing the cost for the benefits yes. Nary: Yes. Kilchenmann: As an employee with nobody else on the insurance I don't find that fair. That's like [ don't know. Cunningham: A family employee gets more benefit than a single employee as far as dollars. Meridian City Council Special budget Workshop July 18, 2003 Pg. 11 of 108 Kilchenmann: Because I could put my spouse on and then I would increase the cost to the city but really he doesn't need it because he carries his own insurance. I have made that choice to save the city money. Nary: But I guess it just depends on the opposite though is if we just gave it across the board this person who sits next to you who has a spouse really gets no increase and you do just because you just don't happen to have a spouse or a family. I don't know that that's fair either. I mean it just depends on which side of the coin you're sitting on right? Skeggs: It's a tough decision that you guys' have to make. I'm glad I'm not on the other end. It was really difficult for the Benefits Committee because initially when we did the survey we got - we didn't get a high percentage of employees that responded back to the survey. We went back out, solicited them one on one, and asked them to sign off on whether they wanted Option 1, Option 2, or if they had no opinion at all. We had them sign the form and had their name on it and that's when we got back 119 responded for Option 2 and 28 for Option 1. The committee was having a rough time making that decision because if we made the decision then the employees would complain and now we can say well we went with Option 2 because it was the majority of the employees had voted for this option. Kilchenmann: Pauline can you talk about what some of the other cities are doing? Skeggs: As far as the increases. Well some of the other cities that I had given you in a list when we had gathered survey information increases were ranging anywhere from 1.5 percent to 5 percent. Those were just proposals none of those had been approved. I think right now the City of Boise I think they - Bill did they go with the 2.5 but that was just to absorb the benefit cost? That was my understand ing. Nary: Yes. De Weerd: So they didn't see any increase in the wages but they didn't get any decrease because they're maintaining the benefits. Skeggs: Yes. Nary: Right and for Boise we still have to pay our co-pay. We still have to pay our portion it was just to not offset the increase. I think what we were talking about was absorbing the entire increase right so it's a little bit different. Meridian City Council Special budget Workshop July 18, 2003 Pg. 12 of 108 Skeggs: Well I know Nampa has a STEP Program that they had implemented and sot hey are giving a two percent just to keep them in line with the STEP Program so they don't go behind and that's it. Bird: Yes I think Nampa got theirs implemented throughout the city didn't they? Skeggs: Right. Bird: All but of course they're like we are they have the union at the Fire Department. De Weerd: But did they get a decrease in benefits then? Skeggs: No. De Weerd: They were able to absorb the cost. Skeggs: See because with benefits it depends on your experience. They may have had good experience in Nampa where the city we have had bad experience for the last three years. Their rate increase for health insurance could have been 15 percent where ours was 34. It depends on what their increase and what there experience has been running for the benefits would determine what their rate increase for health insurance would be. They had chose because they just implemented the STEP Program to give those equity adjustments and therefore the two percent which is covered to keep in line with their program because some employees got equity adjustments to bring them in line with their program. De Weerd: It's kind of an oxymoron isn't it when you look at your ratings and you're trying to encourage your employees to stay healthy and go to the doctor then - Bird: I helped you out this year. De Weerd: Thank you Keith. Corrie: (Inaudible) we didn't want to but we did. Bird: We did. Skeggs: And I know ACHD at the beginning of April they just gave a flat two percent. Ada County they are proposing a two to four percent but nothing had been approved for that. De Weerd: Still not? Skeggs: Not that I'm aware of. Meridian City Council Special budget Workshop July 18, 2003 Pg. 13 of 108 De Weerd: Does anyone else want to - Corrie: Gary oh there you are. Smith: Good morning. I just wanted to make a comment concerning our present pay matrix structure. I really feel a lot as though that is a I guess you could say a modified STEP Program because it does outline over a period of 11 years salary range increases. As Pauline mentioned those are based on, a three percent change each year. If you have under the present structure if you have a competent employee as far as an evaluation is concerned in our rating system, a competent employee is a 90 to 95 percent accurate type of employee if you want to put it in terms of a grade. That means that person is a good employee. That type of rating garners them two percent increase so you fall behind without any other form of or means of increasing compensation that employee falls behind. We've got several employees in the Engineering Division I haven't checked the rest in Water and Wastewater but there are several in the Engineering Division that have fallen behind that present matrix at this point. The change to PPO as Pauline mentioned is an employee decision. They made their vote and decided in that manner. I think it's going to in effect it's going to decrease the benefits to some degree because there are as Mayor mentioned there a re some doctors that are not subscribers to the PPO particularly the specialists, anesthesiologists, neurosurgeons I'm not sure who else but a lot of specialists are not. That means that the bill that the employee picks up is going to be increased from what it is now at the present coverage. I think they understand that. We tried really hard to explain the differences between the PPO and traditional so everybody really understood that. As Pauline mentioned, that decision in the Benefits Committee was very, very difficult. I understand where you are because that's the buck stops here you might say. I just really feel as though - I understand that all the departments are paid differently. Their salary structure is based on what they do. I don't have an issue with that at all. My concern is just that the employees receive equal consideration in increase and compensation. I guess that's my two cents. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary, I think that you've got some unique rolls too because a lot of these jobs that we have within the city there is no outside jobs that compare to them. With engineers, planners and all that stuff that comes down here they're in demand 0 ut t here I et's face t he facts. They're in very high demand 0 ut there engineers are, civil engineers, and that kind of stuff. Smith: Our technicians also. Meridian City Council Special budget Workshop July 18. 2003 Pg. 14 of 108 Bird: I think we need to - and I love the STEP Program don't get me wrong I love the STEP Program but I think there's instances that we need to take a look at with engineers, planners and stuff like that. I mean you just don't go over the board with them because they do have some outside jobs that you can compare it to where an operator for a well or something like that I mean there's very few private jobs out there for that. Most 0 f that is municipalities 0 r United Water. Stuff like that I think we have to take that into consideration too. I think you've got a very unique situation over in your department because of your engineers and the same as Anna has with the planners. They do have some outside sources to go work for where a lot of the people don't. Smith: Thank you Keith. We really had a problem hiring an Engineering Technician. We started in January and we finally hired him. In order to get him to come to work we had to pay him close to mid-range of an Engineering Tech 1 position. That's what we're competing with. Bird: That's right. Smith: And it's fortunate or unfortunate it depends on how you look at it. I think we're getting a good employee but nevertheless there's a cost to it. I think one of the other reasons that he did come to work for us is because of our benefit structure. He's coming from a small firm, which I don't know what their benefit structure was like but I'm sure that what we offer was attractive to him. Bird: I think Boise probably finds this with your attorneys Bill. You've got outside sources there too that - and I think there are certain areas in the city that we need to really work hard at. Like the engineers and the planners and stuff that have outside sources that's hard to hire. I know Gary has a hard time getting qualified engineers. Smith: Thank you. I appreciate the opportunity to address you this morning. I really do as I said yesterday I understand the difficulty in this decision and it is a tough one. Thank you. Corrie: Thank you Gary. Powell: M r. Mayor, Members 0 f t he C ouncill just wanted to a dd a couple 0 f quick additions that that. Following up with Council Member Bird's comment that's why we lost Dave. They didn't even have to woo him with too much more salary to - when you looked at the benefits versus salary it wasn't even that great of an increase but we did lose him for strictly monetary reasons there was no other reason he left. Mainly what I wanted to say was on that survey when it came arou nd regarding the benefits everybody made that decision whether 0 r not they wanted traditional or PPO but - and they looked at their own situation but I think they also were considering the city. They recognize that the PPO Plan was cheaper for the city and they were willing to say yes we'll go that way. On Meridian City Council Special budget Workshop July 18, 2003 Pg. 15 of 108 the next column over where it said where it said what's more important payor benefits well a lot of them put both but a lot of them said we're thinking okay if I'm going to make this decision to go with the decision hen we would like to say our pay at least increase a little bit. That's all I wanted to say. Corrie: I think as long as we're as fair as we can be and we're not going to be fair in everybody's eyes. I agree with Keith there that you've got specialists that have to be paid - take a n attorney for instance if they're 0 n staff they s hou Id probably make more there's no question about it than one at assistant level starting at a low level. We have to think that consideration and we have to be fair about it. I think this Council is trying to be fair within the confounds that we have in our money. I do agree with you and the employees. They would like to have both but when it comes down to where the rubber meets the road, they are understanding. I just want us to be fair that's alii really need. Thank you Anna. Powell: I think that's all they're looking for also. Corrie: Yes I think so. Stacy. Kilchenmann: Mayor and Members of Council I have to put in my two bits as a Department Head not as a Finance Director. I think as far as an insurance I think it's kind of a waive of reality that employees are going to have to bare more cost. It's just a nationwide crisis so to speak. I think going to the PPO plan is just happening company after company you know government agency after government agency. I think that even if we go to the total PPO Plan I think our benefits are very competitive. Just if you look at the market in Treasure Valley but I would hate to lose the merit program. I guess one thing about our merit program is it's applied to the midpoint of an employees range. I feel like it benefits good long-term employees like Reta who is above her midpoint because it's not like two percent of her salary it's just two percent of the midpoint. I hate to lose the idea of a merit type program because J think that you know you say don't tie merit to performance but I think it does give people a little motivation to kind of try to step a little bit beyond where they normally would. That's just my two cents. Corrie: I feel that you should apply merit to performance I really do. If you have somebody that's doing their job and that's it I'm sorry I don't feel they should be getting as much as somebody that's going beyond the call of duty all the time and really putting out there and think they should be paid for it. That's the old pop method that I grew up with pay on performance. If you didn't perform you didn't get paid. Maybe that was a little different than here but whenever you're on a commission you perform or you don't get paid. Those others that did perform and did what they were supposed to do and did more then they got paid more. Comments. Bird: I agree wholeheartedly with you. Meridian City Council Special budget Workshop July 18, 2003 Pg. 16 of 108 Corrie: Any other discussion that we need here? I tell you I live with somebody that's on the other end of the insurance business. She's seeing a lot of private companies really backing down on insurance and going to PPO's or cutting a lot of it out. I don't know anything about it. We don't talk that much but still - I mean about insurance. She's noticing that the insurance - some of the private insurance going up 45, 50 percent, and the employers just said we can't do it. It's tough out there and it's going to get tougher. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I agree wholeheartedly. Three or four companies that I've - private companies that I know they were having to cut back. Our company is two years ago the first time we had to cut back and put more on the employee. The employee had to pick up more of the benefits pay. We went to the PPO, which I don't agree with. As a doctor I don't think I want my insurance company what my rate is because I don't - if I'm going to be a doctor I'll go tell you what you can charge for your insurance. I don't agree with it but I think it's the coming thing that we have to do. Any insurance I'll guarantee you any insurance is very, very nice people. I have learned in the last six months what insurance means to me. It would have taken - if I hadn't of have good insurance it would have taken wale of a whop out of my retirement fund I'll guarantee you that. It's something that we can't let go and we need to get what's best we feel and it's for the employees. Evidently, the employees have spoken and I'm for going down with that and helping them on that part. I'm also for seeing if we can't give them a raise. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I think we need to look long-term too. Maybe some of our ratings our employees are not as well aware of wellness programs. We need to get a little bit more proactive on the other side of it so we can start not only helping our workforce but the long-term implications of some of the catastrophic claims that we have. As we look down the road Pauline, I would hope that we start implementing and looking at wellness programs and preventative care. I think health wise comes out with a handbook that employees can benefit from. It's just how we get over this hump in trying to turn around even our cities ratings. As Keith had mentioned and I agree, it's hard to say that we're going to only set aside employees that are competitive out there to the private sector as well. It is a reality but I think we need to look at it more in terms of competitive salaries and going out. I know Council has mentioned maybe revisiting this in January. Doing something that we can looks like we can afford to do now. Maybe it will be minimal but in January to revisit it and look at how we can get some equity Meridian City Council Special budget Workshop July 18, 2003 Pg, 17 of 108 adjustments and some of the professional classifications so that we're competitive to the private industry so we don't continue to. I think it's the wrong message right now to send to all of our city employees that these employees will get more of an increase but you're not competitive out to the private industry so we're not going to give you what they are. I think that can be handled more in terms of how we can be competitive in those professional level categories and do that in January. Do something across the board. I appreciate what Gary said we just want to be fair. We want everyone to get the same thing. I think that's what the Council wants at this time too. We want to be fair and we don't want to elevate any classification above another because that's the wrong message to be sending right now. There are the realities that have been already talked about and we can do that in a competitive I'm losing the word. We can do that in a survey and maybe revisit it in January so we can remain competitive. Those certainly in the two areas - well I think all of our city employees are over burdened with a good workload because we are lean, mean and - Corrie: We're lean anyway, we're not mean. De Weerd: Well we're being mean today. Bird: No you hit it right on the nose we're lean and mean. We've had to be thank goodness. De Weerd: I do appreciate what our Department Heads have said. I think you're trying to be fair, trying to keep the best interest of your employees in mind and that's certainly, what we'll work hard to do as well. Corrie: I think our constituence want the best service possible. Our employees are the ones who are going to - ***End Of Side One*** Corrie: -- that's a very big asset to the city is our employees. We have to keep them happy to some extents and I think we're doing it as best we can. Just keep those two things in mind that they seem like opposite ends but it takes the employee to make the customer service right. No matter what the Department Heads want, it's the employees that do for us. They're the wee bees. They will be here after we're gone so we must take care of them in consideration in which (inaudible). Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: You know I guess the difficulty for me is that it appears to me in the way our structure is set up for our salaries benefits the way we've handled in the past I, Meridian City Council Special Budget Workshop July 18, 2003 Pg. 18 of 108 in regards to employee increases that we are trying to compete with the private sector and we can't. We will - if we don't address it this year, we'll address this next year. The cost of medical benefits isn't going to go down. It will always increase. I don't think I've seen any place that doesn't have a double-digit increase every year. I don't think that's ever going to change. I think we need to look at our pay structure and how things are done. I think there are some values to the STEP situation but I also I guess have a concern that you know the merit side of the equation seems to get lost a little bit sometimes. I think merit pay is important. I think it really does matter. I don't think marginal employees should feel bad that they didn't get an increase because marginal employees at Albertson's don't get one either. They sometimes get fired. I don't necessarily think - I don't think we need to gear our pay structure, salaries or the like for the marginal employee we should find the ways to reward the outstanding employees. I think sometimes with the STEP Program we get a little locked in our mindset of trying to make sure everybody gets at that three percent level instead of saying that employee deserves six because they are outstanding rather that employee deserves three because they showed up. What happens sometimes I think in some of the departments from my discussions is that we do a really good job on the front end and you get to your 11 year mark and you've been outstanding now you don't get an increase for the rest of your life. That doesn't help you to keep employees. You've got about a 10-year window and then you're really lucky if you've got an employee after 10 years here to continue to perform at a high level. We're missing something there. Something's a miss. The other thing that we don't do people work for the government for lots of reasons and pay isn't always one of them. Sometimes it is the stability that they're looking for that the private sector doesn't offer. Sometimes it is the benefits that the private sector doesn't offer. Sometimes it is the convenience the ease. They live in this town the sense of public service that people have that they want to do that. That they have a skill set that really fits the public sector better than the private sector. Sometimes it's the alternatives that we can come up with that creates a better work environment and a work atmosphere that at least in t he last year and a half that I've been here we haven't really focuses much on. One of the things I've talked with Pauline about and talked to the Council Members about is just the small piece but for certain people in this city a great incentive would be flex time. If you had flextime for especially, support staff that's a tremendous incentive. I have four secretaries that work for my team and they have flextime. They all work - they all have a three day weekend every other week. That's a tremendous value to stay if you can get a three-day weekend every other week. They've - all of them have said they've had opportunities to look elsewhere and they cannot find that in the private sector. Unless you own the business that doesn't happen. That's the one positive thing about flextime is it's free. It doesn't cost anything other than the logistics of managing but other than that it doesn't cost anything to do that. We have talked periodically up here about other employee incentives. Whether it's bonuses, whether it's - and bonuses I know is a bad word. Some type of employee rewards that are sometimes very small monetarily but yet have tremendous Meridian City Council Special budget Workshop July 18, 2003 Pg. 19 of 108 incentive to creating a positive work environment. We don't do that. We don't give an employee a gift card for doing a great job we just wait until their merit time comes around or wait until their anniversary date comes around. Those things can provide tremendous incentive and give people a reason to work here beyond just paying benefits. I think if we just stick with that mindset of paying benefits, only year after year we will price ourselves out of the market because we can't afford it. We just won't be able to keep up if that's their only way of compensating employees. I think we have to tackle this question I guess but we also need to look beyond that after we set this budget. Whether we revisit this issue later that we're going to have to find other ways to be creative in creating a positive environment for our employees and get the culture and mindset away from just paying benefits. We just won't ever be able to keep up with that with the way the current economy is. The way the governmental structure is the way taxes are we're just never going to compete in that level so we have to find other reasons. I think if you surveyed your employees and asked them to be creative, you may get lots of feedback as to what would matter to them. Why do they work here? Why do they continue to work here? Is it just pay and benefits? I would have guessed for many of them it's not. They like the environment they like the people they want to be compensated fairly but if you found other ways to compensate them, they would still find this to be a pretty attractive place to be. I think we need to look beyond the box that we're in now so that we don't wrestle with this every year. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I totally agree with what Bill has just said. Looking back over my own work year's loyalty paid a big part of it. If you had good departments to work in good Department Heads that worried about the department's environment and their employees your loyalty would keep you there no matter what. I think we have a very good bunch of Department Heads. I think we have a good working environment and J think it will keep people here if they understand what we're doing what we're trying to do. I don't think money is the most important thing. I really don't. Our benefits have always been really good and we've worked hard. Pauline has worked hard to keep them at that and I think people understand that we have to change from time to time because of outside influences. I think the environment we work in is extremely important too. I think you've all done a really good job. Corrie: As long as we get on a philosophical kick here Mrs. McCandless, myself, Keith when we were growing up the longevity of an employment was the thing to strive for. Today it's not. They move around considerably quicker five years I think a lot of them are moving around. We're in a different culture now. Then also we have to think in the background the big brother is really thinking hard about charging taxes on benefits. If they do that then we really have our hands Meridian City Council Special budget Workshop July 18. 2003 Pg. 20 of 108 full because they have an asaciable appetite for money and that's where they're looking right now from what I'm gathering from Washington D.C. We have to keep those in mind and I think Bill is right. We have to help our employees to want to stay but the culture is a little different than our time. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: You're 100 percent right. It kind of takes me back because for a guy that worked for 42 years for the same company that had the same paycheck signature on the paycheck I never realized what it's like to be outside of one company atmosphere. That's just the way our culture was raised up was to do it. Now kids I can name you 20 year old kids who has had more jobs in their little work lifetime then I'll ever have. I think it's - I agree with Councilman Nary that there are a lot of things that we need to look at and stuff. It's something that we've got to take care of and we need to take care of it. I don't believe it's always benefits and I don't believe it's always wages that keep people working. I know of a couple of a young attorneys that work for the AG's office that went out in private, found out that having to work more than 40 hours a week they didn't like. The benefits were a little better the wages were a little better but they didn't like having to work more than 40 hours a week. Now they're both back at the AG's office. I think t here's just a lot of stuff to t hat kind of mentality too and there's nothing wrong with that definitely nothing wrong. You get out in the private world and you're going to work 60, 70 hours a week and probably not get compensated for it too in most jobs. There are a lot of pros and cons to it but we just need to be fair and make sure that we aren't - my philosophy is that we have to be fair to everybody. There's just not one department in this city there's not two departments it's everybody. Everybody is an employee and everybody is a very important employee. Corrie: With that being said (inaudible) go do. De Weerd: I know I was going to say let's roll up our sleeves. Corrie: Now we'll roll up our sleeves and go to work. MDC Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Wasn't Steve going to be here in a few minutes to talk- Kilchenmann: He's here. Meridian City Council Special budget Workshop July 18, 2003 Pg. 21 of 108 Nary: Oh okay. Maybe we can cover that (inaudible) basin, take a little break, and then get to it. Corrie: Go ahead Steve. Siddoway: Good morning. Corrie: Welcome. Siddoway: Did you want to - did you have questions for me or did you want me to address the budget to you? Bird: Yes well the budget I guess. De Weerd: Mr. Mayor. Corrie: Okay Mrs. de Weerd. De Weerd: Yes Steve if you can just give us an overview of what the MDC's budget is for next year, I think the question is is do we - since you're paying back the $60,000 do you really need it up front and how much do you really need up front before the tax increment financing comes in. Siddoway: A fair question. We had requested $60,000 and as I understand it, there was some consternation over whether we should be funding the hiring of a director, the office space and supplies for that person, and perhaps even the grant writing services because we are discussing becoming a member of SAGE. All fair points because I agree that the MDC would not want to enter into any contract with a director until they have their own funds and a continuous funding source in place. From that perspective, I would say yes those things could drop out from the request. However, at the last meeting of the MDC when we amended our budget we did add in a 15,000-dollar item for a vision study. We do see a need up front and early to dovetail the market study that we're currently working on with a master plan vision study of the downtown. We would like to fund that up front and early in the next fiscal year. Therefore, I would request that we change the line items but keep the total request at $60,000 and that $60,000 would be repaid within the same fiscal year. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: We have this amended one Steve. It's got completing the market study is 25,000 the downtown vision study is $15,000. The traffic parking solution study is another $15,000. Meridian City Council Special budget Workshop July 18, 2003 Pg. 22 of 108 Siddoway: Yes. Nary: So that's what you're talking about right? Siddoway: That is. Nary: Then the other 5,000 would be for like legal costs and that kind of thing. Siddoway: Certainly we will have up front legal costs. The market study will be ongoing. The vision study needs to happen right away. The traffic and parking solutions is a current ongoing issue. That $55,000 is needed early in the fiscal year. We do have ongoing legal costs on a monthly basis so I think the $60,000 is right in line with what we will need to keep going at our rate that we want to anyway for the start of the fiscal year. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Stacy what was published? Which budget was published in the paper? Kilchenmann: The one that I gave you with the yellow bars on it. Nary: Not this revised. Bird: Not this revised so now we have to re-publish this. Kilchenmann: No. De Weerd: No. Bird: You don't. Corrie: I don't think you do. Bird: What? Corrie: I don't think you do. Bird: I thought you did. Corrie: If it's the one that they - Nary: This one here is what he is talking from this one that has - Meridian City Council Special budget Workshop July 18, 2003 Pg. 23 of 108 Kilchenmann: Yes. De Weerd: Yes that's the detail to it. You also got another one. Corrie: The yellow one. Siddoway: This one is correct. Kilchenmann: So it's more - Bird: It's just general yes. Nary: Just general I got it. Bird: But we don't have to re-publish. De Weerd: It just doesn't give the detail on the studies and that sort of thing. Siddoway: Yes it lumps the studies together under professional services. Bird: Because I know we're short time. We're (inaudible). Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: For the legal costs is that a monthly flat around or is that an hourly that Mr. Armbruster gets? Siddoway: It's an hourly fee. Nary: Okay and has MDC looked at other attorneys? Siddoway: We interviewed two when they were selected. We interviewed White Peterson and Elam and Burke. Elam and Burke was selected. Nary: Thanks. Corrie: Anything else? Siddoway: Any other questions? Corrie: Cover it up - no, [ mean not cover it up. I'm really on a roll today. Siddoway: Thank you. Meridian City Council Special budget Workshop July 18, 2003 Pg. 24 of 108 Corrie: Thank you Steve. De Weerd: Thank you Steve. Corrie: Time to get a hair cut early. Okay do you want to take a little break and then - De Weerd: [think so. Corrie: I think I need a donut. (Recess at 9:08 A.M.) (Reconvened at 9:30 A.M.) POLICE DEPARTMENT Corrie: Well let's get back to the primary reason we're here for the next 30 minutes. Shall we just like you suggested go to- Kilchenmann : Yes we have the Police Department up there and - Corrie: This is the new right that they're asking? Kilchenmann: Yes there's the two with the grants and we'll add that back in on the revenue side. We'll show the total cost because we'll need to appropriate the total cost and then when we get back to the general funds somebody that has everyone will add the grants into the revenue so it will net out. Corrie: Okay. (Inaudible discussion amongst Council Members) Kilchenmann: Are there any changes to what they're requesting? Corrie: (Inaudible). Kilchenmann: Actually the cost for FY04 for the school - Nary: Just a second we're not on the record yet. Corrie: Oh we need to get on the record. Are we on the record? Berg: Yes we've been going. Nary: I'm sorry I thought it was off. Meridian City Council Special budget Workshop July 18,2003 Pg. 25 of 108 Berg: When you said that we'd get back to the business. Corrie: Okay thank you. Kilchenmann: So the cost of the School Resource Officer will actually net out to be $17,305 and the Crime Prevention will be $5,900 for 04. De Weerd: So it doesn't say that. Corrie: It says 64 why doesn't it say 59. Cunningham: Okay the actual expense will still be there in the budget so what we have to do is increase the revenue for the grant money. If I go to the summary, what we did at the bottom is we added in the project safe grant increased revenue $127,000. Corrie: Okay thank you. That's right we have to make the two work. Cunningham: So that's what we did. Then I'm making the changes on the police now. See, we just have the shortfall of 46. That does not include a ny merit increases. We still have that at zero. Now do you guys want to move to fire? Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess before we do that I mean I think the Number 1 thing we need to do I think the police have been very good at trying to find these alternatives. I think we need to make sure we - I think we acknowledge that and I think we really need to support that. The other issue is on some of these things that both warrant on the merits priority list are the ones that are somewhat smaller numbers. Have we taken out the reserve police officer request then? Cunningham: Yes. Bird: That's what the wanted out. Nary: Okay. I guess the only other discussion point I think that certainly the Number 1 priority the three officers for the full year is an absolute need. I don't think there's any real doubt about that. I don't know whether or not the three officers for the half year it certainly saves us the first year it won't save us next year and we'll have six new bodies to be paying another full year on. I don't know whether or not we want to have a discussion about that if everyone's comfortable with the half year you want to look at a quarter of a year you want to Meridian City Council Special budget Workshop July 18, 2003 Pg, 26 of 108 look at not I don't know. A year would save us a little bit up front as well but starting in July rather than in April. Bird: I think they're being very fair and asking for just a half year myself. I don't think - Kilchenmann: You will in order to give any kind of merit though something's going to have to be cut. Bird: Yes. Of course that resource officer deal actually wound up only costing us something like $5,900 because of the grant and stuff that we - Nary: 17 for the resource. Kilchenmann: We already have that in there and you're still 46 (inaudible). Bird: I can't see opening Mountain View High School without a resource officer over there myself. De Weerd: Yes, we have that in there. Bird: I think those three - I think those one, two, three I think we need to really look hard at. You know you bring it on a half year you're going to pay overtime. That's the thing that's been killing us on the fire is instead of hiring some fireman and getting them 0 ut 0 n the - getting them trained and 0 ut there we've been paying guys $80,000 or better to come back and sit for two hours. Kilchenmann: Our overtime on the fire station just goes up with every person you hire. Nary: Well the other thing and I know this is a capital expense as well. This is a - Captain didn't remember exactly what this mileage was for this car. These three need to be replaced they're all at the 90,000 mark. Bird: All four of them need to be replaced. Nary: Okay and that's fine. Bird: I've ridden in a couple of those and I've been surprised when we went over a bump that we weren't going down on the frame. Nary: And I don't have a problem with that but I think something's going to have to give. I think we can - if we fund all of the this we're not going to have enough for other things if we do that. Bird: I think all they were asking us to fund was the first three items wasn't it? Meridian City Council Special budget Workshop July 18, 2003 Pg. 27 of 108 Corrie: Yes crime prevention we could but if we- Nary: Well but this was only $5,900. Remember most of this was out of the grant so we almost have to fund that. We have to fund the $5,900. Bird: Yes that's true. Nary: And we have to certainly fund that. I think this is the only real discussion point of funding. This is basically all they went was from a 47,000-dollar request to a cabinet so I don't think there's any real issue there. I think that's fine. I think this is the only one that we have to decide do you want to have three at a half year. Do you want to have less than three at a half year do you want to have none at the next year? Corrie: Well the main point of the half-year for three patrol officers is my understanding is that they can't get them into the academy until after that. That's rather than having a full year of on they will wait until they get the academy and come back. Either you're going to do it now or you will next year because they're going to be three short. Kilchenmann: The only thing we have to remember is that when we fund those then next year we have a full year. Then those grants are only for two years so when those grants run out in two years we'll have the full cost of those people so we're just postponing - De Weerd: The increase on our base. Corrie: Yes but you do need those grants to help you on those two years ahead of time. Kilchenmann: Right I'm just saying that maybe we can't afford all six officers at this point. Corrie: Can you afford not to have them? Kilchenmann: I can't. Corrie: Well yes but I'm talking a bout t he people 0 ut here in this community. What do they see? Kilchenmann: But something - we just have to put something. Corrie: Well yes we do but we also have to think of some other things too. I'm a little cautious about - and I realize three officers are good but next year they're going to come back and do the same thing and we're going to give them three. I Meridian City Council Speciall::ludget Workshop July 18, 2003 Pg. 28 of 108 don't know where you have to cut but they're down to $394,000. They were at - what was it? Nary: 722. Corrie: $692,000 or eight I'm sorry. Granted you don't get everything you need that's for sure. Three is better than none to some degree. Nary: I think three's a given. It's the other three is whether or not that's an affordable number right now. Bird: The argument is the half-year guys. The three at a half-year. De Weerd: If we brought them on in July and made them - because I think we do need them. Nary: Oh, I think we do. De Weerd: And we'll be needing them you know in years to come. If we look at - if we could save the three months and yes it does increase your base going into next year's well but that's just what we'll have to realize. Then we'll really have a narrowing gap. You could split that in half to what $74,000. Then you would have $74,000 then we'll have $20,000 in the good. Nary: Right. Cunningham: Actually we can only cut the wages because they're still going to want the car. They're going to need the operating for the car and uniform allowance. De Weerd: Oh okay so that doesn't split it in half then? Nary: No. De Weerd: That's (inaudible). Corrie: What's in their base budget? Nary: It still saves $40,000. Corrie: You're assuming so much for base budget? De Weerd: Is everyone okay with the base? Corrie: Well that's what I'm looking at if there was anything. I went through there and looked at it. Meridian City Council Special budget Workshop July 18, 2003 Pg. 29 of 108 De Weerd: Do you feel comfortable with the base Bill? Nary: On the police? De Weerd: Yes. Nary: The one expense I did see in the base for police that I was a little curious about is there's a professional services base of $14,000 that's never - that's a new item I think? Cunningham: That's actually for that fine officer. Nary: Is that what that's for? Cunningham: It is. Nary: And the prosecution amount I think is too high. Kilchenmann: Yes I think we can- Nary: I think the prosecution amount could probably be cut about $50,000. Bird: I was going to say that's a lot higher than our contract. Nary: Right but I don't think the contract - well the contract increase if you took the current contract and increase it three percent. Cunningham: 160,000. Nary: How much would that be $45,000. Cunningham: 48. Nary: $48,000. Cunningham: $4,800. Nary: $4,800 because I don't - even if you increased it five percent for anything over because that includes - the current contract includes an extra cost for victim witness service I think. That's kind of intangible to know how much it's going to be. I think if you took the current contract which the victim witness services are an add on to that - Bird: That's where I don't know. Meridian City Council Special budget Workshop July 18, 2003 Pg. 30 of 108 Nary: So even if you took a 10 percent increase total that includes victim witness you would still be looking at - Cunningham: 176. Nary: Yes and that's plenty. Kilchenmann: We took $50,000 off. Nary: So if you took $50,000 off for that base. Now the other one I thought was pretty curious on the base one is the 1,286 percent increase to seminars and training. Bird: That's what we can't figure out. Nary: That seems fairly significant. Cunningham: We talked about that this morning. If you go to the second page because what we did is, the police actually had two separate accounts for training and they wanted one for the admin training and one for the rest of the officer training. Then we decided to combine them back together we didn't like the two separate accounts. Nary: So when you take those two together it really is probably about the same. Kilchenmann: Yes it is the same. Nary: Yes and the interest expense is fixed I assume right that 500,000. Bird: Yes. Corrie: One of the things that the attorney talked to me about was when they might want to court on this charting as for the assessment on the building that we go to the bank. He said it's probably going to cost us about $10,000 but we'll save $50,000. They think they can win that they really do so we must think about that. Nary: Right that's on the civil side. Corrie: Right all right. Nary: But we still probably need to budget the property taxes in case we don't. Corrie: Right exactly. Nary: We probably need to budget that anyway. Meridian City Council Special budget Workshop July 18.2003 Pg. 31 of 108 Corrie: That's right. Nary: And we may have to look to increasing some on the civil side. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: On the electricity on Page 2 Idaho Power you have $36,000 budgeted in and the most actual is $17,000. How come we doubled the budget item? Cunningham: We actually didn't double it we just left it the same. Because now they're in the building for the full summer so we're going to find out what air conditioning costs are really going to be. Corrie: Oh the current is $36,000 and we've only used $12,000. De Weerd: Yes but that's a projected. Right now, the current is $9,000. Cunningham: Yes that was as of March. Berg: They haven't been in there a full year. De Weerd: That was of March. Kilchenmann: These figures are March. Corrie: We're projecting 17 to $18,000. Berg: October to March. Cunningham: October to March six months. De Weerd: But still the projection is close to $18,000. Kilchenmann: All that projection does is double it. Cunningham: Yes it just takes it and - Kilchenmann: And their high part the high cost for them in the summer. I hate to change their building cost because they're always coming up with some new expense that they didn't plan on. Cunningham: I think next year we'll have a real idea of what their electricity is going to be. Then if we have it budgeted too high we'll bring it down. Meridian City Council Special budget Workshop July 18, 2003 Pg. 32 of 108 Corrie: Overtime wages $120,000. Bird: And we throw $5,000 in for employee education reimbursement and we've never used it. Kilchenmann: We're using it now because Bill Musser is going to school. De Weerd: Okay that's one. You know we just think that instead of - things that have always been there that they're justified. That they put in okay who's going to be using this this next year needs to put it in so we can plan it for the budget instead of carrying forward a bunch of money that is never used then it goes into a fund that then we can never really get a better idea of where we really are. Kilchenmann: I know. Cunningham: We did talk to Bill about taking that out. He assures us that there's going to be some going to continuing their education. De Weerd: Okay. Berg: Mr. Mayor, Members of the Council that is something that's in our personnel policy that any employee could address. At one time, you could have all of your employees taking advantage of that. Obviously, he didn't say pencil in every employee with that possibility. It's one of those things that are really tough but see if you don't use it hopefully, it goes back into your capital outlay for the next year. That's always the way it's kind of been projected for what might be possible but that's stated in our personnel policy and anyone could address it. I could have all my staff be going to college for a class and I would have to reimburse it because of what we said in our personnel policy. I think I know what you're saying Tammy, but I think it's also you have to plan something in there even though we didn't use it last year. Thank you we saved money but it might not happen this year. It is stated in our personnel policy that they could do it. Corrie: How much money do you think they're going to have left over for this year to date? I mean do they have it spent. Do you have any idea? That's a crystal ball question. Kilchenmann: Yes because their overtime is high. Actually when Mike and I looked at it last month and it we looked at the over accounts versus the under accounts they all come out about (inaudible), Corrie: Okay. Nary: Mr. Mayor. Meridian City Council Special budget Workshop July 18, 2003 Pg. 33 of 108 Corrie: Mr. Nary. Nary: Maybe one of the things we could do too and I don't recall do we have a policy of what benefit if any the departments gain by saving money. Kilchenmann: No we don't. Nary: So maybe one of the things we could consider as a group as a policy on what to do with those savings. Obviously they go back to general fund but providing those incentives to the departments that can save money that we can basically return that money back to them a percentage of it towards again, I don't know whether it's employee incentive or something else. That provides some reason not to go spend the money in September, which I think is kind of common In- Kilchenmann: Government. Nary: -- government. Everybody goes to seminars in September because we use up the rest of the money. That might be something as a group we could consider is some policy to provide that level of incentive that if it's saved a percentage will go back to that department for something else. Kilchenmann: Correct. Nary: Did you guys hear that. De Weerd: No. Nary: Did you say no? De Weerd: Yes. Nary: Okay. Corrie: I was wondering if they got it (inaudible) they got it. De Weerd: No I didn't. Nary: Oh I said what we may want to do as a policy is provide incentives to the departments to save money is to provide them something that some of that money that stays saved could be returned back to them. Whether it's for employee incentive or something else we could decide what that is or the department could come forward saying we got five percent back of what we returned back to the city this is what we want to use it for. De Weerd: I would love to do that. I think that's great. Meridian City Council Special budget Workshop July 18, 2003 Pg. 34 of 108 Nary: Do you want to use it for that wish list item that extra thing that they think will enhance their employees lives and their workspace. It might be something again to provide better incentive internally to the department as well as the department as a whole saying if we save money we're going to get a benefit out of it either way. De Weerd: You're amazing Bill. Nary: Well because one of the things we found in Boise, which has been very frustrating, is what they do is they fund departments at 98 percent of what they request. Well, it doesn't take a brain surgeon to figure out that you really asked for 102 percent of what you think you need so that you end up with what you really wanted. I don't know that that's always the best way to do it but if you at least provide that incentive the other way you'll get something else. De Weerd: Well as long as your projections are within your historical I think as long as you don't obviously inflate it that then there are actual savings. You are being frugal. I have noticed in these vehicle maintenance lines do we have a lot of really crappy cars that we anticipate a lot of vehicle maintenance issues. Historically, these numbers that are budgeted are not really substantiated. Do we have some really bad cars that - Kilchenmann: Well we budget $500 a car. That's just our policy. The thing that happens is hopefully you have some cars. Most cars that won't need repairs because one care like we had to fix the air conditioner in Terry's car and that's almost $500 right there. You hate to take that down because if you do have any kind of repair - Nary: And by sticking with our program on replacing police vehicles, we should eventually be able to lower that cost. The problem has been is we have spent more than $500 on a lot of patrol cars because the mileage is high. If we can keep to that program which is where they're asking for these replacement vehicles then maybe eventually we'll be a little bit more level. McCandless: Plus they get a lot harder use than a normal car does. Nary: Sure. Cunningham: And on the police, we actually give $800 per vehicle on their repairs or on their maintenance because that's for tires. They usually go through a set every year. De Weerd: Well the tires yes. Meridian City Council Special budget Workshop July 18. 2003 Pg. 35 of 108 Corrie: One of the things I was looking at how come employee insurance - are you just taking that as a some went up a lot some just a little? Kilchenmann: We just took it at - we just used an average. Corrie: Okay I was looking at the animal control adjustment of $6,000. Kilchenmann: Went up - Corrie: That takes in everything considering? Cunningham: Actually last year what we did is we literally took every single employee line by line and said okay do they have a family are they single? What are their actual insurance costs? This year we took it and we actually averaged it all out, came up with an amount, and said okay we're going to need $7,500 per employee on an average. We're going to have some of those divisions like the animal control they are actually I think two single women or they have minimal insurance so there is extra change. You're going to see some different changes like that throughout the department. Corrie: Did you take into consideration on animal control also that we're going to have to do our own euthanasia work and otherwise Boise is charging us $25 a dog or a cat. Cunningham: From what [ understand the Police Department is looking at doing those themselves. Corrie: Okay yes I know they are so that's what I wanted to make sure that's in here because they don't - that's a $5,000 bill to Boise if they keep going over there. I know they were talking about it. Cunningham: They want to do it in house. Corrie: I just wanted to make sure that they're covered in there somewhere. Cunningham: Yes. Corrie: One thing I was going to ask if we do that three police officers that fourth of a year nine months are they going to be able to get them in the academy, back and started at that time or will they - is it a timing problem for them? Kilchenmann: I don't know. Corrie: If they get them in the academy early then they have to hire them. They can't have an interview. If they get out of the academy and there's three months that they don't. Meridian City Council Special budget Workshop July 18, 2003 Pg. 36 of 108 Cunningham: Are they employees while they're in the academy? Nary: Yes. Corrie: Yes that's how come they only wanted half of them over here because they couldn't get them all in the academy and they couldn't train all of them at the same time so they were cutting them up. Cunningham: So it really means they wouldn't actually have the officers in house until probably the next fiscal year? Nary: Right. Yes. I guess the question is, is if we can't start them in April does it even - isn't it even worth starting them in July or would they rather just wait till October if we couldn't do that because- Kilchenmann: They don't know the timing of the academy. Corrie: Because that academy works on a time schedule so I just thought about that. I wouldn't want to get them in the academy then have to wait three months to put them on line. Somebody else is going to take them believe me at their academy. Yes, they have to go to the academy. Nary: They have to go - Idaho is the only state that doesn't require you go to the academy prior to becoming a police officer. You can actually work up to a year before you have to go to the academy. We as a department a city have decided which is for good reasons not to do that. To not have, people out there working without having gone to the academy. They get hired on, they go to the academy and then they come back out of the academy and they work. That's a good reason we should continue to do that but I think the Mayor has raised a good point is the academy has reserved slots for the city. If they can't start in April, I'm assuming they risk taking the academy at that time was what the intent is. We'll have people hired so that their start date can be April 1st then go to the fairly immediately so they're not getting paid to not do anything. If they can't start until July is that going to make a difference that it mayor may not matter. Either they have to start in April or not until October. De Weerd: Can we have someone call and find out. Kilchenmann: I'll go call them. Corrie: Okay or they may have to hire three officers that have academy training too. That may be happening because we start them at a higher salary so we might be able to pick up somewhere else if it's a chess mate type thing for police. Okay. We could hire three and at the ninth month already have academy experience and that would be great but I don't know whether we can or not. Meridian City Council Special budget Workshop July 18, 2003 Pg. 37 of 108 De Weerd: Reta, did you also add in the amount that rural is going to be paying for the fire engine? I guess that's something that we need to discuss is does that go into general revenues or does that less money get taken out of the fire engine fund? Cunningham: No it actually increases our revenues so we actually need to put it down there where we have the fire truck funds. If you'll notice on my screen, we've already changed the general fund summary. De Weerd: Okay so you took less out of the fire truck fund. Cunningham: Yes then added $90,000 increased the rural fire share. De Weerd: Thank you. Because I thought yesterday you said that it was probably, an item we should discuss. Cunningham: When I talked with Kenny last he said that they were talking about - rural fire was talking about actually paying a portion. Evidently, he came yesterday and said they decided they would? De Weerd: They are, it's in their budget proposal. Corrie: This is the point where rural fire has more money. Cunningham: And they can afford it. Corrie: Yes luckily because of the mill levy. They need to do their (inaudible). Cunningham: Is there anything else in the police base? Corrie: I don't have any I think. Anybody else have anything? De Weerd: No. Nary: I'm sorry. Corrie: Police budget anything else? Nary: I guess we'll wait until we get the answer on that patrol officer position. Corrie: Okay. Are we going to go to fire? Cunningham: Do you guys want to move? Corrie: Yes. Meridian City Council Special budget Workshop July 18,2003 Pg. 38 of 108 FIRE DEPARTMENT Cunningham: [actually wasn't here for the fire presentation. Did they make any changes? De Weerd: Well we had a couple of discussion items. One is on the mobile data terminals why those don't come out of the Title 31 funds. Corrie: Yes and I haven't gotten back to them. Nobody could talk to me that had any idea 0 f what there is I can dot hat. Maybe I can give t hem a call tot he County Commissioners- ***End Of Side Two*** Corrie: -- yes Mr. Nary. Nary: On the I guess the one - two things for me. The knox box although that sounds like a very nice addition I don't know how necessary it is at this juncture. I guess I wasn't totally sold that was really a need. The other one is the inspector that contracted inspections. That to me should go with the other inspections that's a special services type of need and should move over there. Again, it's a contracted service but I think it should go over there because fees are going to cover the cost of that. That's what we've been working on anyway. I guess to me I don't see that that needs to be in the fire budget and I think the knox box again I don't - I hate having to pay for the Opticoms but I think we need them. I hate having to pay for the MDT terminals but I think we need them. Now if they get paid by other sources at some point that's great. Same thing with the thermal imaging unit I think Council Member Bird was right in thinking that we probably get that funded but I think we need it if we can. I think it's another one of those things that needs to be funded at this point. If we can certainly get donations or something else that would help off set that cost that's great but I think we need it anyway. The office assistant I didn't really have a feel one-way or the other on whether or not that was a necessity. Corrie: Comments. Kilchenmann: Well just going back to the police. I just talked to Bill and he said actually there is an academy that starts July 1st so he said they could definitely work with that. De Weerd: Okay. Thank you Stacy. I think with the office assistant and Kenny touched on it yesterday but with two more stations, it does kind of give them a little bit more flexibility. Nary: That's true. Meridian City Council Special budget Workshop July 18, 2003 Pg. 39 of 108 Corrie: (inaudible) we need. De Weerd: Well yes but Greta is only in Station 1 so that gives them two other sub-stations that - Corrie: They can move around. Nary: Well that makes sense. Corrie: I think that might be a good idea. I've gone by Station 2 and there wasn't a soul around. One of my suggestions to Council is that the Fire Department look at an opportunity to at least have a phone out front because people go to the fire station if they're in trouble or need something and there's nobody there what do I do. They panic. If they have a phone at least a 911 phone on the outside and I'll talk to the County on that. I think they should have something that they can contact 911 if they don't have a cell phone or what have you they'll go to the fire station and they've actually been there when I got there. They said what do we do and I said I can't get in either. I called through the dispatch on my car radio but that's something the Council might want to direct me to find out if we can get the county or the sheriff or somebody to put a phone in there. They're out - it's not because they're not there for any reason but they're out looking at different things, inspections and they're not there. Okay again I'm talking to you but I'm talking to the Council at the same time. Okay. Bird: I agree with you Mayor I think it's a very, very good idea and we do need something like that. I'm the same as you I've been there and nobody has been there. I have no idea how to get in or - and if I was looking for an emergency I would be in trouble. I think it's something we definitely need to look at. I have to agree with Councilman Nary I think we need thermal imaging units. If we can get them donated that's just $12,000 they can put back in something else. We have to have the Opticoms who pays for them and we can argue that out. That electric knox box for engine I think that's $5,500 that we can do without. The contractor inspection should be over in the inspection contractor division not at the Fire Department to start with. The mobile data terminals are another one we have to have and who pays for them we can argue. The part time assistant I'm like him I think that now that you have one more deal on and you have another one coming on you need a part time secretary for them to move around. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: On the base budget at least in my look through on the base budget the only one that I guess if is any notice to me was seminars and training for fire as well. I am not against seminars and training I think it's a very good thing but if Meridian City Council Special budget Workshop July 18.2003 Pg. 40 of 108 you look at the factual of 2002 was $15,000 the projected this year and I recognize it is just double of what happens from March to October but that's $8,000. Thirty-four seems huge and I think you could move that base down to about 20 and still cover what they've done at least historically and have some money available that can be used. That's the only one that jumped off the page at me unless there is something that's planned that's just not - if it's just because of the potential that seems like a lot of money. De Weerd: Yes. Kilchenmann: Do you want me to call them? Nary: Sure if you wouldn't mind. De Weerd: Yes call Bill and see if there's anything specific. Nary: Otherwise I think if you put it down to about 20 that should cover at least what they've historically done and if there's increased costs I know all of those trainings - any training in any field anywhere costs more than you ever remembered. Any training anybody has ever been to. Corrie: One of the things is the fireman are demanding that they get paid to go to training. Bird: Yes they get their salary. Corrie: And I can't get that in my thought. If they're on duty why should we pay them extra but that's a union that's something that's (inaudible) I guess. Cunningham: I think what Kenny's done is he's actually put in $1,000 per employee it's just kind of his standard. You're right I haven't seen him spend it. Corrie: And it's there in case they use it. De Weerd: And I think training continues to be an issue and a concern. Their focus and in their strategic plan training has been an item that's been a high priority. Certainly one that has come up in discussions with the Firefighters so they may have specific plans I just don't know specifically what they are to answer you on that. Nary: Everything else in the base looked really pretty reasonable in line with either historically or what's being spent in this budget year. That was the only one that sort of jumped out. Corrie: And they use the money that's in the fire truck fund to pay for the new engine plus the money that the rural is giving right? Meridian City Council Special bLldget Workshop July 18, 2003 Pg. 41 of 108 De Weerd: Yes. Corrie: Okay. De Weerd: And that's for the fire engine as well as it's fully equipped. It's equipped as well. Cunningham: So does everybody agree on the contractor inspector we go ahead and put that to billing? De Weerd: Yes. Nary: Move it over. Corrie: And I think I'm like Mr. Nary in that lock knox box when they were saying (inaudible) think of a Captain that's getting paid enough that he can be responsible for that. Cunningham: So eliminate the- Corrie: It's nice to have. It's great but I think a Captain should be responsible for that there's one in every truck. He's the guy and if he can't control that I think I would be re-Iook at the requirements for Captain. I've got to be careful what I say- Nary: No you don't. Corrie: Up to a point. I don't want to embarrass anybody or add but I think it's necessary. Nary: Yes people do need to think a little more before they just say things off the top of their head. De Weerd: You know Jonathan is on he's leaving town so he doesn't really care on the Mayor said. Corrie: Jonathan would you like another donut? De Weerd: Remember he could have short timers attitude. Corrie: Jonathan doesn't have a short timers attitude though. Cunningham: Then the other item you guys were discussing was the thermal imaging unit. Meridian City Council Special budget Workshop July 18, 2003 Pg. 42 of 108 Corrie: Yes I would like to take that on. My tinier here is and kind of spearheaded that because I think we can get it. Bird: I think we can too but I think we need to leave it in there Mayor. Corrie: Well yes I agree with you but I think we can get the money and they don't have that much more money. I don't mean to take it out but I thought about it but I haven't ever (inaudible) now but I think we should get that. Nary: Yes I think we need to leave it in in case we can't. Corrie: In case they don't yes. Nary: Because I think we need it. Cunningham: They could contact the girl scouts because that one-year we raised like $5,000 towards that unit. De Weerd: And the K-kids. Cunningham: Yes I know. Nary: If you take $14,000 out of this base you can pay for it too. Corrie: I can always float down the river again and call people to give money to get me out of the river. Cunningham: There you go. Corrie: They'll probably give the money to stay in the river. De Weerd: Let's move on. Are we done with fire? Corrie: I think so unless you have something that you need to- De Weerd: Not yet. PARKS DEPARTMENT Corrie: Okay parks. De Weerd: How did you plan that one? Nary: His ears were burning. Meridian City Council Special budget Workshop July 18, 2003 Pg. 43 of 108 Bird: He trimmed this pretty good to start with guys. I tell you they worked hard on this Parks and Rec. Doug and Elroy worked very, very hard on it. Nary: I think that must be based on a (inaudible). Corrie: It could be yes. That may be yes. Cunningham: I had a question about the 8th Street footbridge. Was that actually funded out of impact fees or general funds? Corrie: No, general fund. Cunningham: General fund okay. De Weerd: Well we - Bird: It's eliminated. Cunningham: It's eliminated. Corrie: Yes I think Doug said - Cunningham: Take it out. Corrie: -- caport yes. I had bleachers and tennis courts. Nary: The tennis court issue I mean I guess I'm not sure why that wouldn't be impact fees. We're still developing that park but - De Weerd: They did have it as impact fees. Nary: Oh, it is an impact fee? Not on this- Corrie: Tennis courts, is that an impact fee? De Weerd: It's in italic. Cunningham: I don't have it listed as impact fees but you're right it could be. Corrie: Could it be? Cunningham: Yes Bear Creek- Corrie: Okay. Meridian City Council Special budget Workshop July 18, 2003 Pg. 44 of 108 Nary: Certainly, if the developer wants to step up and pay for part of it. Those are the ones we want to encourage. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: When we talked about this park and the tennis courts were put in there kind of depending on what the high school did. The high school is putting in a number of tennis courts. I know I'll get an argument from our City Clerk but jf the Mayor doesn't recognize him, he doesn't have an argument. Corrie: Are you telling me how to do my job? Nary: We would never do that. De Weerd: But I think when this was originally discussed at the Commission it was put in there as just a last option depending on what the high school did. The high school is putting in a number of tennis courts, which will add to any deficit that's over here. Right now, I just think we need to be careful with how much we spend in our impact fees because it still does need to be matched until the change is made. We can't get too lop-sided. I just want to proceed with caution and things that we absolutely have to have. Corrie: Good point. That's a good point. Nary: Well and if I guess Mr. Mayor I'm sorry. Corrie: Mr. Nary. Nary: Even if it is impact fees and we don't opt to fund that at this juncture again I don't think we're spending all the impact fees it will still be there. If that is something that we feel there is a need to and Mr. Strong feels there is, a need to we would certainly revisit that at a later time. Corrie: Maybe use that $20,000 somewhere else that's true that's more important than the convenience. Nary: Well and I think the one thing with tennis courts is there is some ongoing maintenance that's probably the one issue that maybe we need a little bit more understanding of because I think there is some cost to that. I don't know how significant it is. Ball fields generally have a different kind of ongoing maintenance that may not be quite as expensive. Meridian City Council Special budget Workshop July 18, 2003 Pg. 45 of 108 Corrie: What about that seasonal groundskeepers Doug. You talked about a little bit of it yesterday. Do you really need that one? I know you need the groundskeeper. Strong: (Inaudible). Corrie: Did everybody hear that they have him full time then part time at the end of it? De Weerd: We want it on the record though. Corrie: That was our discussion between the Department Heads. Strong: We're going to have full time groundskeeper than part time. We had to eliminate one of the two positions we'd rather see the part time go. Corrie: Okay. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess my thoughts on that I don't have - looking at the numbers and the number of people that we have and the volume of the ground that has to be cared for I guess I don't have a real heartburn with one more full time groundskeeper. I think Mr. Strong did hear yesterday at least my thought is we really need to look at contracting for some of the service of maintenance whether it's for the minimal maintenance that the undeveloped parks require or whether it's simply the more the maintenance that really can be carried out like cutting the grass and the like. I think some of t he things like maintaining the equipment should be done by our employees. I think there's some responsibility and accountability when things that could injure somebody have to be maintained but really, anybody can cut the grass. I think for the future and looking at maintenance you probably want to at least explore that option out there in the community. If there is a cheaper way of doing that for some of that maintenance then you could focus your groundskeeper on the things that really have the high profile the high necessity in need of maintenance for the city's needs. The ones that are less so can be done another way. Strong: We can certainly look at that. We do some contract maintenance now since you mentioned it like the undeveloped property because we do hire local farmers to disk that property and maintain it throughout the summer season for weed control and (inaudible) efforts so you don't have a good stalk of really dry stuff that burns. We do have to put a contract with (inaudible) and then the full time person you have an investment in their training so that they can do the kind of work that we need done in parks at a reasonable level of independence. Meridian City Council Special budget Workshop July 18, 2003 Pg. 46 of 108 Seasonal workers require more supervision more direction as we add space we're going to need more full time people that can go out, work independently on park sites, and do the things that we need to do. Nary: One thing I noticed though in the groundskeeper you don't have a vehicle. You have adequate vehicles? Strong: We have adequate vehicles for the groundskeeper. Nary: Okay great. Corrie: I think the one ton service truck is working too because that will cause your cost to go down a lot of your employee administration and maintenance as well. They will be able to be out on the job and not have to go back and forth. Strong: It's saving a lot of money (inaudible). Corrie: And you were getting a new truck so you're not a hand me down baby anymore on that one. Strong: Well the reason we have enough trucks for the full time groundskeeper is because we do take hand me down trucks. Corrie: Right okay. Strong: But we don't go very far with them and we can keep them running for a long time and do what we need to do. Nary: So does the group want to eliminate the Number 2 the seasonal groundskeeper? Corrie: Yes. I think we (inaudible). De Weerd: Yes. Bird: Go ahead. Corrie: Okay. Cunningham: Did you guys want to increase any of the contract labor? Nary: Well that's what we may want to look at. I don't know does anybody else have feelings about the truck? Bird: About the what? Meridian City Council Special b"dget Workshop July 18, 2003 Pg. 47 of 108 Nary: About the one-ton truck? Bird: No. De Weerd: I do. I think in the past I don't know do you need a brand new truck. There are used one-ton trucks and I don't know anything about trucks. I would be the first to admit I do not know about trucks. I also do know when people see brand new things sitting around in a tough budget year it becomes the first thing that comes out of their mouth on why are we not getting a raise and buying a brand new truck. It's just one of those perception things. I understand your need but you know is there a less expensive way of doing it or is there another way we can just bite the bullet 0 nit and do it next year? I don't know t hose a re just questions that perhaps you can help answer. Strong: Well I guess in response to that I think we have been biting the bullet kind of getting a long. When we looked at buying new versus used like I said for our parks maintenance workers we could get by with hand me down trucks and do the job with them. We're willing to do that. T his is kind of a special use vehicle. It's going to be specifically equipped to respond to situations in the park where it's fully equipped to do just about anything that we need to do on site. Most of the trucks that are equipped this way that are available to use are used up. We looked around at what would be a possibility unless we could buy a used truck and frame only somewhere that had not been set up with a utility box and the other things that we're looking at here. The challenge for us was if we're looking at anything used, the availability of this particular type of used vehicle is not common. It doesn't mean it's impossible it's just not common. The most expedient way for us to go was to certainly buy off a fleet (inaudible) this type of truck through the state contract. That's how we've looked at it and priced it is what's available currently on state contract this type of vehicle. It would need the utility box put on. De Weerd: And how often would this truck be in use? Strong: It would be used daily. It also has the capacity of pulling a trailer to the larger pieces of equipment we have which I believe Elroy explained in some detail yesterday. De Weerd: But I thought that's why we purchased a flat bed that one time was to haul around the larger pieces of equipment. I'm just depending on memory on that one. That's - I think when we purchased the flat bed it was said at that time we need it because the other pickups won't transport the larger pieces of equipment. Strong: It is used that way if Brad would be primarily using his truck as a maintenance technician's out of site and needs the backhoe (inaudible) that he takes both the trailer and the backhoe and then he has all the other equipment as Meridian City Council Special budget Workshop July 18. 2003 Pg. 48 of 108 the loader, air compressor, full compliment tools and such all together. The flat bed is used but doesn't have a toolbox on it it's just a flat bed truck that's what it's missing. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: The one thing to me I can see the use] guess I'm still not totally sold that there's a need. I could probably be okay with the truck but I guess I'm thinking the 500 pound gorilla we have to wrestle with here when we get done with some of these is what do we do about employee compensation. That $42,000 goes a long way towards employee compensation. What I'm hearing at least from you Doug and what I've heard from Elroy is this will make our life a lot easier in our maintenance and those things. Not that I don't want to do that but I guess I don't know that I want to do that yet until we at least figure out what our employee compensation is going to be and whether or not that is a need or just a positive enhancement to what they're doing now. That's my only hang up is $42,000 is a lot of money for a vehicle. I think we can use it and I'm not totally sure you need it and I would really like to at least wait until you get the discussion about compensation before we say let's just go ahead and (inaudible). Strong: I guess going back to your original question certainly understanding the decision that you're grappling with. Can we get by certainly we can get by we're getting by now it's just a matter of how long. In this next year as we've had more park space than we need for this type of vehicle becomes even more of an issue. We would certainly come back next year if not funded this year with the same kind of request. We may have other equipment that we need by next year that we had to request. That's the challenge as you start to kind of backlog equipment needs. It's delayed this year but then next year with more park space we have to make a decision when do we add another mower or when do we add equipment to maintain pathways because we don't have any special use equipment for pathways. Those are things to look at down the road. De Weerd: I think Doug that's kind of what we're seeing with every department is we're not asking for it this year but next year we're going to need it. I think we've even heard that last year. It's - we understand that and we don't want to compound any problems that's why we have to ask you can you really - can you do without it until next year because we are grappling with the merit increases, and the benefits. It's one of those things of give us what you absolutely need because we want to make sure that we actually also take care of the employees that are going to sit in that truck. Bird: Mr. Mayor. Corrie: Mr. Bird. Meridian City Council Specialb<Jdget Workshop July 18, 2003 Pg. 49 of 108 Bird: You know it's something that I've been pounding on for years is instead of mileage we need hour meters. I think we've got equipment the big thing and if you go back and look at the records of the last five years in the Parks Department I have been against buying the backhoes and all that kind of stuff because I think we can rent it and do that a lot cheaper. I realize it's nice to have them sitting in your yard but [ think they set for 75 percent of the time and used for 25 percent of the time. Getting hour meters on them is what we need to do. Anytime we can rent a piece of equipment we are much better off then going and purchasing it because we not only have the paying for it we have the insurance on it and all that kind of stuff. A truck like this no you can't go rent something like this. How much we need it they seem like they think they need it pretty hard. They are getting more stuff to take care of and doing more stuff. I think in all purchasing I think that we with computers if a person wants to change a color of their computer. They don't worry about it being broken down or if they want a flat screen, they go get a flat screen. I think this is stuff that - I realize that is the big item but you start adding up $1,500 worth of computers that isn't necessary to do all the time it adds up. I think we just need to look at how we are purchasing and stuff on all our departments. What do we really need to purchase and what can we rent as we need it? De Weerd: So do you think we need to keep it? Bird: Do I think we need this pickup? Yes and no. I think you're going to need it either by this year - I think $42,000 is very, very high. Corrie: Mr. Bird would you think about possibly taking this out and then taking a look at where the cost of the added incentive of the employees and then if we got enough money we can come back to that one. Bird: That's mine - my concern right now is to get down where we can compensate the employees. I'm kind of like Mr. Nary that's my priority right now as what kind of a deal - I probably won't agree with what some of you guys think we need to compensate them because I don't see the five and (inaudible) compensations out on the private world. I don't see the three percent compensations out there and I know you guys don't either. We've got - I think that's our priority and I think it's all being held up by one thing myself. Nary: Mr. Mayor too. Corrie: Mr. Nary. Nary: I was just going to add one thing. Council Member de Weerd I think raised the point is I can't imagine anything more frustrating for an employee to not get a raise or get a very minimal raise if any and we buy a $40,000 truck that's sitting out there in the yard. Meridian City Council Special budget Workshop July 18, 2003 Pg. 50 of 108 Bird: That's true. Nary: I think at least at this juncture we should at least take it out for the time being. We'll come back to some of these things but I think we really as we go through these really need to look very tightly at need. I think the police did that and I think we've done that with fire. I don't see this as a need immediately until we at least can address that other issue. Bird: I think fire has got to address their overtime. Their overtime is out of hand. It's way out of hand and how they do it we don't know. Nary: What about the Bear Creek tennis courts? Do we want to leave that in the impact fee I think Council Member de Weerd's thought was take that out at the moment. I have no objection of taking that out. I think the other things are things we really need to step up with. That one is probably the one - Bird: We've got to watch our impact fees because (inaudible). Yes, I think we need to take it out. Corrie: Take them both out right now and come back when we can. Cunningham: Okay so are we going to take the one-ton out? Corrie: Yes that too. Nary: And take out the Bear Creek tennis courts out - Strong: I'm sorry Doug we'll come back and revisit it but we need to look at the employees first. Corrie: I'm anxious to see what that committees coming back. Cunningham: We're taking out the $20,000 on Bear Creek? Bird : Yes. Corrie: Okay. I'm sorry I can't - Cunningham: And were there any issues with the base? Corrie: With the what? Cunningham: With the budget base for parks. August 15, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT Aug ust 19, 2003 3-~ ITEM NO. REQUEST Approve minutes of August 5, 2003 City Council Regular Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMP ANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~~~ {PJIJ ~ . Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City 01 Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, August 5, 2003 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X o Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Consent Agenda: A. Approve minutes of July 15, 2003 City Council Regular Meeting: Approve B. Approve minutes of July 15, 2003 Pre~Council Meeting: Approve C. Approve minutes of July 22J 2003 Pre-Council Meeting: Approve 5-0. Findings of Fact and Conclusions of Law for Denial: AZ 03- 002 Request for annexation and zoning of 19.79 acres from RUT to C-G zones for Callister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: Approve 5-E. Findings of Fact and Conclusions of Law for Denial: CUP 03- 001 Request for a Conditional Use Permit for a contractor's yard for an excavation company and mini-storage facilities on 5.91 acres forCallister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: Approve 5-F. Findings of Fact and Conclusions of Law for Denial: CPA 03- 001 Request for a Comprehensive Plan Amendment to change approximately 12.25 acres of the site from mixed-use-neighborhood to commercial for Callister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: Approve Meridian City Council Agenda - August 5, 2003 Page J of5 All materials presented at public meetings shall become propelty of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clcrk's Office at 888-4433 at least 48 hours prior to the public meeting. G. Findings of Fact and Conclusions of Law for Approval: AZ 03~ 008 Request for annexation and zoning of 34.52 acres from RUT to R-8 zones for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Approve H. Findings of Fact and Conclusions of Law for Approval: PP 03~ 008 Request for Preliminary Plat approval of 89 building lots and 7 other lots on 34.52 acres in a proposed R-8 zone for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Approve I. Findings of Fact and Conclusions of law for Approval: VAR 03~013 Request for a Variance to Meridian City Code 12-4-5 requiring blocks to be not less than 400 feet and not more than 1,000 feet in length for Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Approve J. May 2003 Addendum to Development Agreement: (Touchmark Living Centers AZ 99-0021) I CUP 03~005 Request for a Conditional Use Permit for a Planned Unit Development for Meadow lake Villaae by Hummel Architects, P .A. - east of South Eagle Road on East Franklin Road: Approve K. Development Agreement: AZ 00~026 Request for annexation and zoning of 5.4 acres from Ada County RT zone to R-8 for a proposed planned development for proposed Bear Creek Subdivision No. 6 (fka I approved as Kodiak Development) by Bear Creek LLC - west of Meridian Road one-half mile south of Overland Road: Approve L. First Addendum to Exhibit "A" Legals of the Development Agreement: AZ 00~018 Valley Shepherd Church of the Nazarene: Approve M. June 2003 Addendum to Development Agreement: AZ 99~010 Queenland Acres, Inc. and Bear Creek, LLC: Approve N. Development Agreement: AZ 03-006 Request for annexation and zoning of 397.11 acres from RUT and R-1 zones to R-8, R-40, L-O, and C-G zones for proposed Paramount Subdivision by Paramount, LLC - west of North Meridian Road and north of West McMillan Road: Approve Meridian City Council Agenda - August 5,2003 Page 2 of 5 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation fordisabilitics related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours priorto the public meeting. O. Sewer and Water Main Easement for Lochsa Falls Subdivision: Approve P. Sewer Main Easement for Havasu Creek Subdivision No.2: Approve Q. Sewer Main Easement for Havasu Creek Subdivision No.3: Approve R. Water Main Easement for Creekside Arbour Phase 3: Approve S. Approve Purchase of Lot in Castlebrook Subdivision No. 1 for Black Cat Lift Station: Approve T. Streetlight Agreement for Cedar Springs Subdivision No.2: Approve U. Change Order No. 1 for Well No. 24 Pumping Facilities - Irminger Construction: Approve V. Approve Bills: Approve 4. Department Reports: A. Public Works Department: 1. Discussion of Silverstone Corporate Center Well Site, Well No. 23 - Brad Watson: Table to August 12, 2003 5. Request for Reconsideration and Re-opening Public Hearings for Callister Development AZ 03-002 and CPA 03-001: 6. (Items Moved from Consent Agenda) 0, E, F - Approve 7. Ordinance No.: 03-1033 : AZ 00-026 Request for annexation and zoning of 5.4 acres from Ada County RT zone to R-8 for a proposed planned development for proposed Bear Creek Subdivision No. 6 (fka / approved as Kodiak Development) by Sear Creek LLC - west of Meridian Road one-half mile south of Overland Road: Approve 8. Ordinance No.: 03-1034 RZ 03-006 Request for a Rezone of 3.41 acres from R-4 to R-8 zones for Bear Creek No.6 by Westpark Company - west of South Meridian Road and south of West Overland Road: Approve 9. Ordinance No.: 03-1035 AZ 03-006 Request for annexation and zoning of 397.11 acres from RUT and R-1 zones to R-8, R-40, L-O, and C-G zones for proposed Paramount Subdivision by Meddian City Council Agenda - August 5, 2003 Page 3 of 5 All matelials presented at public meetings shall become property of the City of MCl1dian. Anyone desiring accommodation for disabilities related to documents andlor heming please contact the City Clerk's Office at 888.4433 at least 48 hours pl10rlO the public meeting. Paramount, LLC - west of North Meridian Road and north of West McMillan Road: Approve 10. Public Hearing: V AC 03-003 Request for a Vacation of a sewer easement on Lot 2 Block 1 of Pack It Up Subdivision by Pinnacle Engineers - north of East Overland Road approximately one-half mile west of South Eagle Road: Continue Public Hearing to September 2, 2003 11. Public Hearing: CUP 03-023 Request for a Conditional Use Permit for an ancillary drive-thru for a full-service bank facility and for a temporary bank facility in a C-G zone for D. L. Evans Bank by D. L. Evans Bank - 2560 East Fairview Avenue: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 12. Public Hearing: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company - 1875 South Eagle Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 13. Public Hearing: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix - 2950 East Magicview Drive: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 14. Public Hearing: RZ 03-007 Request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 15. Public Hearing: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper level, and four single garages attached in a proposed O-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 16. Public Hearing: AZ 03-013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-O zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 17. Public Hearing: PP 03-014 Request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in proposed R-8, L-O and C- Meridian City Council Agenda - August 5, 2003 Page 4 of 5 All materials presented at public meetings shall become propelty of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours ptiorto the public meeting. G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 18. Public Hearing: CUP 03~028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Attorney to Prepare Findings of Fact and Conclusions of Law for Approval 19. Approve 2004 Fiscal Year Tentative Budget: Approve 20. Executive Session per Idaho Code 67~2345 (1)(c): No Decision Meridian City Council Agenda - August 5,2003 Pagc 5 of5 AlImatcrials prcscntcd at public mcetings shall becomc property of the City of Meridian. Anyone dcsiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting August 5,2003 The Regular Meeting of the Meridian City Council was called to order at 7:15 P.M., on Tuesday, August 5,2003, by Council President Tammy de Weerd. Members Present: William Nary, Keith Bird, Tammy de Weerd, and Cherie McCandless. Members absent: Mayor Robert Corrie. Others Present: Bill Nichols, Will Berg, Brad Watson, Anna Powell, and Dean Willis. Item 1. Roll call Attendance: x X Tammy de Weerd X Cherie McCandless X o Robert Corrie Bill Nary Keith Bird De Weerd: Okay. I will call the Regular Council Meeting of Tuesday, August 5th, to order. It is 7:05. Mr. Clerk, please call roll. Item 2. Adoption of the Agenda: De Weerd: Thank you. Okay. Item Number 2, adoption of the agenda. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move we approve the agenda as published. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve the agenda as presented. I just have a couple of items here. Item Number 10 has been requested to table to November 2nd. Is that correct, Anna? Powell: September 2nd. De Weerd: And on the Consent Agenda, D, E, and F, is related to Item Number 5, so we will just make note of that. Nary: Madam President, would we move those to Item 6, then? De Weerd: Yes. Meridian City Council Meeting August 5. 2003 Page 2 of 56 Nary: Okay. Take them off the Consent? De Weerd: Yes. Nary: Okay. De Weerd: So, if the maker of the motion would agree. Bird: I would pull the motion and make a new motion, if that's okay with the second. Nary: Sure. Bird: I move we adopt the agenda as noted. 0, E, and F will move to 6-0, E and F, and Item 10 will be continued to November 2nd. De Weerd: September 2nd. Bird: September 2nd. De Weerd: We will do that when we get to Item 10. Bird: Okay. Yes. We will do it, then. De Weerd: Okay. Is there a second? Nary: Second. De Weerd: Okay. It's been moved and seconded to amend the agenda to move Consent Agenda Items 0, E, and F to No. 6 and if there isn't any other further discussion, all those in favor say aye. Okay. All ayes. Motion carried. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: A. Approve minutes of July 15, 2003 City Council Regular Meeting: B. Approve minutes of July 15, 2003 Pre-Council Meeting: C. Approve minutes of July 22,2003 Pre-Council Meeting: G. Findings of Fact and Conclusions of Law for Approval: AZ 03- 008 Request for annexation and zoning of 34.52 acres from RUT to R-8 zones for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: Meridian City Council Meeting August5,2003 Page 3 of 56 H. Findings of Fact and Conclusions of Law for Approval: PP 03~ 008 Request for Preliminary Plat approval of 89 building lots and 7 other lots on 34.52 acres in a proposed R-8 zone for proposed Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: I. Findings of Fact and Conclusions of Law for Approval: VAR 03~013 Request for a Variance to Meridian City Code 12-4-5 requiring blocks to be not less than 400 feet and not more than 1,000 feet in length for Birchstone Creek Subdivision by Centennial Development, LLC - northwest corner of West Ustick Road and North Black Cat Road: J. May 2003 Addendum to Development Agreement: (Touchmark Living Centers AZ 99~0021) I CUP 03~005 Request for a Conditional Use Permit for a Planned Unit Development for Meadow Lake Village by Hummel Architects, P.A. - east of South Eagle Road on East Franklin Road: K. Development Agreement: AZ. 00~026 Request for annexation and zoning of 5.4 acres from Ada County RT zone to R-8 for a proposed Planned Development for proposed Bear Creek Subdivision No. 6 (fka / approved as Kodiak Development) by Bear Creek LLC - west of Meridian Road one-half mile south of Overland Road: L. First Addendum to Exhibit "A" Legals of the Development Agreement: AZ. 00~018 Valley Shepherd Church of the Nazarene: M. June 2003 Addendum to Development Agreement: AZ 99-010 Queenland Acres, Inc. and Bear Creek, LLC: N. Development Agreement: AZ 03~006 Request for annexation and zoning of 397.11 acres from RUT and R-1 zones to R-8, R-40, L-O, and C-G zones for proposed Paramount Subdivision by Paramount, LLC - west of North Meridian Road and north of West McMillan Road: O. Sewer and Water Main Easement for Lochsa Falls Subdivision: P. Sewer Main Easement for Havasu Creek Subdivision No.2: Q. Sewer Main Easement for Havasu Creek Subdivision No.3: Meridian City Council Meeting Augus15,2003 Page 4 of 56 R. Water Main Easement for Creekside Arbour Phase 3: S. Approve Purchase of Lot in Castle brook Subdivision No. 1 for Black Cat Lift Station: T. Streetlight Agreement for Cedar Springs Subdivision No.2: U. Change Order No. 1 for Well No. 24 Pumping Facilities - Irminger Construction: V. Approve Bills: De Weerd: Item Number 3, Consent Agenda. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move we approve the Consent Agenda, with the exception of moving Items D, E, and F to 6-0, 6-E and 6-F on the regular agenda. Nary: Second. Bird: And for the Mayor to sign and the Clerk to attest on all proper papers. Nary: Second. De Weerd: Okay. There is a motion to approve the Consent Agenda, Mayor to sign and Clerk attest all appropriate papers. All those in favor say aye. Oh, I'm sorry. Mr. Berg. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES. Item 4. Department Reports: A. Public Works Department: 1. Discussion of Silverstone Corporate Center Well Site, Well No. 23 - Brad Watson: De Weerd: Okay. Item 4. Department reports. Public Works. Brad. Watson: Thank you, Madam President, Council Members. I trust you have a copy of the memo that I wrote to you last week. There is really no new information. As I stated in that memo, it was my understanding from the April 22nd Pre-Council Meeting that you Meridian City Council Meeting August5,2003 Page 5 of 56 had asked Mr. Anderson of Sundance company to come back with more information or a different proposal. There is also a copy of a letter that Mr. Anderson wrote to Mayor Corrie hopefully in that packet and, then, for your convenience I just inserted an excerpt from that April 22nd Pre-Council Meeting into the packet. Ryan Anderson is here tonight if you have any questions for him or if you would like to hear from him, but I have really nothing new since April 22nd. De Weerd: Okay. Thank you, Brad. Any question for Brad? Ryan, would you like to come forward? Do you have questions for Mr. Anderson? Bird: I don't. What are we going to have to do to solve it? Brad didn't we -- isn't there an agreement or something between you guys, Roger, and Ryan? Wasn't there an agreement worked out or something? This is just going on too long. Watson: Council Member Bird, I think that's the reason it's before you is there isn't an agreement. There was the two options that I outlined in April of either putting together a Latecomer's Agreement to pay back onto that -- for that well site, if you directed me to do that. The second option was a cash payment to Sundance Company for that well lot. At the time I think the discussion revolved around what was perceived as fair market value or the value -- I don't know what the term was at the time. We have drafted a latecomer agreement. We haven't sent it on to Sundance Company, because this came up at about the same time. We can certainly proceed with that and send it to them for their approval or if you wish on their -- their request, I think that's what their preference would be. Bird: Madam President? De Weerd: Mr. Bird. Bird: My preference would be if it were a fair market value, to pay the thing off and be out of it. Brad did you -- did you think it was fair market value or were you able to check or anything like that? I know Ryan come up and explained to us what was fair market value and there were some questions about it, so -- Watson: Right. Councilman Bird, alii can offer is that last fall, I think it was, I solicited a proposal from an appraiser to look into that. I guess we didn't follow through on that at the time, because I guess in my mind at that time we were still going to follow through on a latecomer agreement and it did slip between the cracks for a month or two. De Weerd: I believe, Mr. Bird, that it was -- we were thinking it would be a pre- development cost, instead of -- instead of after. Bird: Yes. De Weerd: And I guess that's the crux of the issue in my belief, is that we've paid pre- development costs, we don't understand why a well site would be charged after the Meridian City Council Meeting Augusl5,2003 Page 6 of 56 roads and infrastructure costs to the value of that piece of property when the well adds to the value. I think that was the issue that was raised. Bird: Madam President? De Weerd: Mr. Bird. Bird: The only problem with latecomers it costs you money, too, in administrative fees. There is a lot of time spent by bookkeeping on latecomers and stuff like that, so I wish we could work something out here and get it paid off and forgot about, but -- De Weerd: I guess that's why -- Bird: We need to do something. We need to do something. Nary: Madam President? De Weerd: Mr. Nary. Nary: Yes. I have looked here at this letter provided by the Sundance Company and, you know, I mean they still haven't answered the main crux of the issue that we had in April. In looking at the minutes from the April meeting -- and we don't have that agreement back in front of us, but my recollection was that what was stated here in the minutes is it was the pre-development cost, was a decision by the city to not seek the Latecomer's Agreement. Rather, to purchase the piece, although that wasn't our normal practice, but to purchase the piece, but at the pre-development cost. I asked Mr. Anderson back in April what was that number, because we didn't necessarily agree that five dollars a square foot was right amount, that was the developed cost of the piece. At that time, in looking at the minutes, Mr. Anderson had made -- had some discussion about where it was located and whether it was more valuable than other pieces and back, then, I said I don't care about that, that wasn't the issue, the issue was pre-development cost. This 98,000-dollar figure doesn't tell me anything. It just says we changed our mind, now it's 98,000. Well, again, if they don't want to tell us -- and that's what that agreement said in my recollection that we argued about in April, was that's what it had to be, we are not going to pay it. Unless they get more -- you know, more detailed and more specific as to what we are paying for, we are not going to pay anything for it. Do you have more information than this letter? This isn't anything different than you told us before. It's just a different number. Anderson: Council Members, my name is Ryan Anderson, 1453 Shellbrook in Meridian, Idaho. I am before you again -- last time in April I was asked to go through and do a discounted price on a cash basis and that's what I presented in the letter. I really haven't had any -- I mean any further contact, nobody's responded to that letter. I haven't heard anything different on that until as of last Friday I was told that I was back on the agenda. As far as the cost of the property we discussed, I have had pre- development sales up there, both to Ada County Highway District and to Sutherland Meridian City Council Meeting August 5, 2003 Page 7 of 56 Farms for a development piece that they were doing and that ranged from three and a half dollars to about 11 dollars a square foot. That is why about a year and a half, almost two years ago, we went ahead and spent time with your guys' staff and came up with that five dollar number as a reasonable and fair number to start with, so that's where that number came from. For this letter I went ahead and pulled about 10,000 dollars off that as an incentive to do a cash price, instead of going through and doing a latecomers fee, which is how I came about that number. De Weerd: So, Mr. Anderson, with that discount, what would the price be per square foot? Anderson: I, actually, didn't go through and calculate it that way. It's probably four and a quarter, four and a half dollars a square foot, probably. Just to reiterate, I did do appraisals, the whole works, with Ada County Highway District and those numbers ranged from seven and a half dollars to well over 10 dollars a square foot for the property that's very close to where you guys are at. De Weerd: For pre-development? Anderson: And this is all pre-developed price. They won't pay for anything additional to that. I have actually -- I have got Idaho Power paid an easement that was almost this value for the same -- I mean for frontage on Overland and you guys are within a couple hundred feet of that. De Weerd: I think the argument, though, at that time and it remains that, is you wouldn't have value without the well site there, because you would not have the water. Anderson: But I don't think I should be penalized and have to subsidize the rest of the development that uses that water by paying for the entire property myself. That's why we are trying to come up with an agreeable price on it. Bird: Madam President? De Weerd: Mr. Bird. Bird: Ryan, can you give us a bottom line -- I mean you have went from five to four and a quarter now. Give us a bottom line of what cash is and, you know, we will give you the cash, which you get your money up front to work with -- Anderson: Sure. Bird: -- and if we go latecomers, then, you get it as it comes through. Anderson: Right. Meridian City Council Meeting August 5, 2003 Page 8 of 56 Bird: And, you know, that could drag out ten years, as we all know. Get back to Brad or -- to Brad with a final figure and let's see what we can work out, if we can't work something out and get it taken care of. You know, help us out all you can. Anderson: Can I get some sort of indication on what sort of time frames we are looking at? Bird: For getting back to us? Anderson: No. In-- Bird: If we pay you? Anderson: Providing I respond rather quickly. Bird: Oh, I think if we agreed we could get you paid immediately. jf it was agreeable, yes, we could get you paid immediately. De Weerd: Do we want this back on the agenda in a week or two weeks? Bird: I wouldn't mind it, Madam President. I think we should. Let's get it taken care of one way or the other. De Weerd: So, what is your recommendation? Bird: Well, I think we ought to have it back for the -- can you give us a final figure next -- by the end of this week? Anderson: I certainly can. Bird: Okay. Get it to Brad. Let's do it the 12th, De Weerd: Okay. We will put this back on the agenda, then, Mr. Clerk, on August 1ih and you will get that back to Brad, so we can get the information in our packets. Anderson: I most certainly will. De Weerd: Okay. Nary: Madam President? De Weerd: Mr. Nary. Nary: I guess I'm not totally clear what Council Member Bird is asking for that's going to be different than what we already have. Meridian City Council Meeting August 5, 2003 Page 9 of 56 Bird: What the bottom line of what they will take cash for. Nary: I thought that 98,000 was it? Bird: No. He said he already lowered it to -- that was five dollars or something. He had already lowered it to four and a quarter. Nary: Right. I thought -- I guess I -- is it going to be different than 98,OOO? Anderson: I'll take a look at it again and that's what I'm being asked to do. Nary: I'm sorry? Anderson: That's what I'm being asked to do, so I will. De Weerd: So, Mr. Anderson, will take a look at it and get his proposal to our staff. Nary: And could we have, then, next week, because I don't have it in this stuff, what the agreement was to begin with, because we had it in the last time. If we can have what the agreement -- we were looking at an agreement the last time. That was what we were basing on what we thought we should have to pay is a relation to what the agreement was and it's referenced in the minutes and I recall that we were looking at a document of some sort. Watson: Council Member Nary, I will completely duplicate the packet from April 22nd, whatever was in there -- Nary: Okay. That would be great. Watson: -- make sure that it will be there for next week and if I could just ask one clarification. Is there any other information I should be expecting or looking for from Ryan for next week's packet? De Weerd: Mr. Bird. Is there additional information that you desire from staff? Bird: No. I just want a bottom line of what they have to have for that property and what we are willing to pay. De Weerd: Okay. Okay. Thank you. Anderson: Thank you. Item 5. Request for Reconsideration and Re-opening Public Hearings for Callister Development AZ 03-002 and CPA 03-001: Meridian City Council Meeting August 5, 2003 Page 10 of 56 De Weerd: Okay. Item Number 5, request for a reconsideration of reopening public hearings for Callister Development, AZ 03-002 and CPA 03-001. Anna, would you like to open the discussion? Powell: Madam President, Members of the Council, I guess I, actually, anticipated that the applicant would bring his request before you, rather than myself. De Weerd: Okay. I know the applicant's here. Please state your name and address. McKinnon: Dave McKinnon, 12552 West Executive Drive, representing Pinnacle Engineering. Madam President, Members of the Council, I guess I don't take no for an answer very easily. I know that you have already denied this project one time. I'm asking for reconsideration of this project and after talking with the applicant for the project, he's requested that we remove from the table the request for contractor's storage yard. Three weeks ago when we met there was a lot of discussion about the contractor's storage yard and the inability for us to be able to screen that to your satisfaction, so our client has asked that we take that off the table. He's requested that this project be put back on in front of you with just the mini storage uses and, then, the remaining parcel that was to remain vacant, to allow that to remain vacant as well. The issues regarding screening, such as the type of fencing adjacent to Bear Creek would still remain the same and the non-tiling of the Hardin Drain would remain the same. We are just asking that you re-hear that without the input of the contractor's storage yard, as you haven't yet adopted the Findings of Facts and Conclusions of Law to make the decision final yet and ask that you would reconsider that. We are willing to pay the additional fees for the re-noticing and we felt that with the mini storage this would be a use that would -- that would be justifiable on that piece of property, as there is no sewer service available to that site. The office use would remain as well, but without the contractor's storage yard. There is -- you know there is not a precedent for what J'm requesting, but, however, there is a mini storage facility that has already been approved by this body immediately adjacent to Bear Creek. The -- whether or not it's justifiable in that location is something that is not necessarily debatable, but, rather, something that has happened once before and it's justifiable in one location. It seems like it may be justifiable in another and we would ask that you reconsider the Comprehensive Plan amendment for this and the annexation and Rezone request. Ask if you have any questions. De Weerd: Council, do you have any questions? Bird: I have none. Nary: Madam President? De Weerd: Mr. Nary. Meridian City Council Meeling August 5, 2003 Page 11 of 56 Nary: Mr. McKinnon, so with the -- we would still need the Comprehensive Plan Amendment, because the storage units wouldn't be compatible with the zone that's already designated? McKinnon: Well, Madam President, Commissioner Nary, the Meridian Comprehensive Plan as adopted does not have what would be considered as a consistency matrix where it says that land use designation of mixed use neighborhood doesn't say anywhere in the Comprehensive Plan as to what type of zoning that means. It doesn't say this should be C-G, it could be C-N, or it could be R-40. There is no direction in the Comprehensive Plan saying these are the types of zoning that are applicable to the land use designation on the Comprehensive Plan. Our understanding from staff's direction is that the C-G zoning is not the zoning that they expected in the community mixed use neighborhood, but, rather, they expected to see either a mixture of zones or a zone with a less intense land use classification, such as C-N, commercial neighborhood, rather than commercial general. Under staff's interpretation, that the mini storage is not something that would typically be allowed through the Comp Plan in a neighborhood mixed use zone. If you feel that it would be -- that the C-G zone -- the requested C-G zone should be allowed through the Comprehensive Plan, the existing Comprehensive Plan, that would be something that we could withdraw as well. Nary: Madam President? De Weerd: Mr. Nary. Nary: Is that right, Mrs. Powell? There is no designated particular zone or we couldn't do this -- this type of mixed-use neighborhood zoning in some sort of development agreement to limit the uses on this site? I guess I just hate amending the Comp Plan. I really don't feel compelled to want to do that, but I don't have a big concern about a mini storage. In fact, I think there was a lot of discussion in the Comp Plan about having a mini storage zone, because we seem to have a lot of these. Isn't there a way to do this without amending the Comp Plan? Powell: Can I ask the counsel a question before we continue much longer the attorney, actually? Is this hearing that we are doing -- it seems like we are crossing that line into having a hearing at this point. Should we be having this discussion or is it, really, just a discussion as to whether to put this on before a hearing? Since I got caught once today. Nary: I can maybe at least clarify what I'm asking before we even get to that question. The reason I'm asking the question -- and Mr. Nichols can comment -- is because before we reconsider. Then, set this over for that discussion, I'm trying to figure out what do we need to actually set over. Do we need to set over the Comp Plan discussion or does that even make any difference, or are we just going to deal with this issue of the zone or not and whether it's compatible with the zone? Meridian City Council Meeling August 5, 2003 Page 12 of 56 Powell: It is true that we do not have a land use consistency matrix similar to Boise City, which says that there is -- this zoning is applicable in these Comprehensive Plan designations. Yes, it is true that -- so in that sense, it's true that there is nothing that says because it's neighborhood commercial, that it has to be -- or because it's mixed use neighborhood center, that it has to be a neighborhood commercial designation. Likewise, it doesnt say that if it says residential, it has to be a residential designation. If you're picking the use to go there, then, it would seem that the zone should be appropriate for the Comp Plan designation. Nary: So, I guess, ultimately, we could -- if we wanted to reconsider, we should probably set all three of them over and, then, that would also give you time to review it again to see if maybe the Comp Plan amendment isn't necessary. I don't know. Powell: That could be. Nary: It sounds like it may be a decision you could possibly make on whether or not it's even applicable to this application. Powell: It could be. Yes. Nary: Because that was done prior to you becoming the director, wasn't that correct? Powell: Correct. Nary: Okay. Powell: And there is a different mix of uses now. I think that the question is not so much the mini storage use, as the zoning on the -- the large amount of property that would not have a use proposed on it at this time and pre-zoning that for a number of uses that would be allowed in a C-G zone. Nary: And that I've tread over it too much, Mr. Nichols, are we -- Nichols: Anna, I don't know that I got asked a question yet. Powell: I think it's moot now, but I suppose the question was -- it sounded like we were getting into a hearing and I wasn't prepared for a hearing today, so I was a little uncomfortable. Nichols: I don't think this is the same issue that we were looking at before. Powell: Okay. McKinnon: Councilman Nary, if I could address a question that you had for Anna as well. In the request letter that I sent to you, I recommended that you could, through a Development Agreement, restrict all of the uses in the C-G zone, even though it's -- the Meridian City Council Meeting August 5, 2003 Page 13 of 56 C-G zone, through the Development Agreement, limit all of those uses to a Conditional Use Permit in the future and so it could be handled in that manner. Powell: Madam President, Members of the Council, I don't know -- on these reconsiderations, do you address the issue of the additional fees now or do you address them if you decide to rehear it or -- to me it seems like basically a new application coming through, so just paying for additional noticing doesn't necessarily seem appropriate. I'd like to discourage these, in all honesty but that's your decision. De Weerd: Council. Bird: Madam President? De Weerd: Mr. Bird. Bird: I believe -- I think in our ordinance or something somewhere, if it's a new -- and this is basically being a new application, they pay the regular fees. I don't think there is any -- I don't think there is any give or take. I think it's just like a new application now, because they are changing, they are withdrawing stuff and they are changing, so I just -- I got a question, Madam President, for the attorney. What -- now how do we do this to -- if we decide to reconsider and reopen it and -- what do we do with the other three that we had already denied? Just set them aside? Nichols: Madam President, Members of the Council, if you choose to reconsider this issue, then, those draft findings that are before you would become void, I mean they would -- because they would apply to the original plan and application and not the one that's proposed in the context of the reconsideration. They would go away and, then, you would hear the revised plan, you would reconsider that, and, then, make your new findings based upon your decision then. De Weerd: I think that the change is significant. It would have to go back through Planning and Zoning and so it's basically a new application. What you're proposing is not what we denied. It's half of it, but it's still significant in change that it should be a new application. You know, I guess in some instances that when we look at reconsideration, things are pretty minor and they are answering some issues that were very prominent and -- as reasons for denying. You're changing the face of this application significantly by taking half of it out. In my opinion -- and I am only one vote - - is this should go through the process again. It basically needs to anyway. Nary: Madam President? De Weerd: Mr. Nary. Nary: I think if I'm guessing correctly, Dave, the reason that you're asking for reconsideration is predominately because of the Comp Plan Amendment and not having to wait for another lengthy period of time, if that was necessary, which is part of the Meridian City Council Meeling August 5, 2003 Page 14 of 56 reason why I asked the other question of whether or not we actually even need that. I guess I'd agree with Council President de Weerd, that I guess for me to reconsider something is probably only in a couple circumstances. One, that we didn't have the correct information or enough information and for some reason we couldn't have had it at the time, some circumstance has changed that we couldn't have known at the time, or that the change is so minor and so minuscule that changing it is not going to really significantly impact the development. In those situations, I'd really be pretty sticky about it anyway. Although you're proposing something that sounds better, I think it does have to go through the process again. I do think a second look at it by the Planning and Zoning Department really may solve the problem you're probably the most -- you and your clients are most concerned with, which is the Comp Plan issue. I think it's probably something that can be resolved at the Planning and Zoning staff level or certainly at the Commission level. I just don't see from a reconsideration standpoint that if we are going to have some standard -- and I guess like I said, to me, the standard should be that there is new information that we were not able to have or we had incorrect information at the time. I don't really see that here. You have just basically tried to make the project more appealing, which is admirable, but I think it still has to go through the process and go get done. Like I said, I think it can probably get to where you want it to go, but I just don't see a reason to reconsider it for me. McKinnon: Madam President, Members of the Council, as you remember, this is a project that started, geez, nine months ago almost now and it was continually held up and continually held up based on the North Meridian Area Plan. This is a project that we have been waiting on an answer for, you know, several months. Then, to have the answer no and to be told to start all over again through a three to four month process is something that we were hoping to avoid, because that will take us for over a year to get through this project as far as the changes. The -- you nailed it right on the head, Councilman Nary, by saying this -- we are trying to make this more appealing to the Council. We believe that the changes that are being made are not major, because we are taking out the one thing that you vehemently were opposed to and said that's gone. The Planning and Zoning Commission recommended approval of the project with the one item that you found the most offensive, so to say that it needs to go back to the Planning and Zoning Commission to look at something without the offending item seems to be a lot of extra labor that doesn't necessarily need to happen. Nary: Madam President? De Weerd: Mr. Nary. Nary: But if you recall, too, Dave, there was some testimony as well about the ditch, about tiling it. McKinnon: That's correct. Meridian City Council Meeling August 5, 2003 Page 15 of 56 Nary: So, I mean there was a lot of discussion about that as well and we didn't have to get there, because of the issue of the contractor's yard. Again, I don't -- I think in our discussion tonight I don't see -- I don't see a reason to reconsider. McKinnon: Okay. Nary: I recognize it was delayed for other reasons, but, honestly -- and I know you weren't part of this project at the outset, but we didn't make them come forward with a contractor's yard across the street from a large subdivision. We didn't ask them to bind these together that way. They could have done it differently. That's the way they chose to do it. They have to live with the outcome of their choice. I don't -- and I think the delay, again, that wasn't caused by us. Again, that delay isn't something that we are necessarily at fault for, but to ask us to reconsider, as I said, at least for me, says that we have either made an error or that we have had information that was incomplete or incorrect and we don't have any of that. De Weerd: Okay. Any further questions for the applicant? Okay. Thank you. McKinnon: Thank you. De Weerd: So, Mr. Attorney, I imagine that no motion to -- for reconsideration of this is an indication of the direction the Council desires or should we ask for a motion either way? Nichols: Madam President, it's preferable to have a motion either one way or the other, although in the past if there has been no motion or a motion was made and there is no second to reconsider, that's also an answer. We have treated -- I guess you have one way to yes and two ways to no on this particular type of decision. De Weerd: Okay. Well, Council, I would -- Nary: Madam President? De Weerd: Yes. Nary: I was going to say, maybe the third way, really, is we did pull off the 0, E, and F. If we approve D, E, and F, that's, really, all we have to do. De Weerd: Okay. Nary: They have asked for a re-consideration. I guess, Mr. Nichols, if no one wants to make that motion, I guess we move on. Item 6. (Items Moved from Consent Agenda) Meridian City Council Meeling August 5, 2003 Page 16 of 56 D. Findings of Fact and Conclusions of law for Denial: AZ 03~ 002 Request for annexation and zoning of 19.79 acres from RUT to C-G zones for Callister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: E. Findings of Fact and Conclusions of law for Denial: CUP 03~ 001 Request for a Conditional Use Permit for a contractor's yard for an excavation company and mini-storage facilities on 5.91 acres for Callister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: F. Findings of Fact and Conclusions of law for Denial: CPA 03~ 001 Request for a Comprehensive Plan Amendment to change approximately 12.25 acres of the site from mixed-use-neighborhood to commercial for Callister Development by Dave Callister - southwest corner of West Overland Road and South Stoddard Road: De Weerd: Okay. Then, we will move on to Item Number 6, which is items pulled from the Consent Agenda, Items D, E and F, and I would consider a motion on those items. Nary: Madam President? De Weerd: Mr. Nary. Nary: I would move the approval of Item 6-D, 6-E and 6-F, the Findings of Facts and Conclusions of Law for denial of AZ 03-002, the Findings of Facts and Conclusions of Law for denial of CUP 03-001. The Findings of Facts and Conclusions of Law for denial of CPA 03-001, the three items being request for annexation and zoning of 19.79 acres for RUT to a C-G zone for Callister Development at the southwest corner of West Overland Road and South Stoddard Road. For the request for the Conditional Use Permit for the contractor's yard, for an excavation company and mini storage facilities on 5.91 acres for Callister Development. Finally, the request for the Comprehensive Plan amendment to change approximately 12.25 acres of the site from mixed-use neighborhood to commercial for Callister Development, again, at the southwest corner of West Overland Road and South Stoddard Road. That's it. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve the Findings of Facts and Conclusions of Law for denial on Callister Development, Items 0, E, and F. Mr. Clerk, roll call vote. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Meridian City Council Meeting August 5, 2003 Page 17 of 56 MOTION CARRIED: ALL AYES Item 7. Ordinance No.: : AZ 00-026 Request for annexation and zoning of 5.4 acres from Ada County RT zone to R-8 for a proposed Planned Development for proposed Bear Creek Subdivision No. 6 (fka / approved as Kodiak Development) by Bear Creek LLC - west of Meridian Road one-half mile south of Overland Road: De Weerd: Thank you. Okay. Item Number 7, Ordinance Number 03-1033. Mr. Clerk, will you, please, read the ordinance by title only. Berg: Thank you, Madam President. Ordinance Number 03-1033, an ordinance finding that certain land to be part of Bear Creek Subdivision and the Bear Creek, LLC, are owners of certain real property located at 2435 South Meridian Road, which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, and finding that the owner has made a request for annexation in writing to the Council and that said land be annexed to the City of Meridian and zoning designated Medium Density Residential District (R-8) and declaring that said land by proper legal description as described below, be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the clerk of the City of Meridian to file a certified copy of the ordinance and map of the areas to be annexed with the Ada County recorder, auditor, treasurer, and assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. De Weerd: Thank you. You have heard the reading of Ordinance 03-1033 by title only. Is there anyone in the audience who would like to have the ordinance read in full? Hearing none, Council? McCandless: Madam President? De Weerd: Mrs. McCandless. McCandless: I move that we approve Ordinance Number 03-1033, the request for annexation and zoning of 5.4 acres from Ada County RT zone to R-8 for a proposed Planned Development for proposed Bear Creek Subdivision No. 6 by Bear Creek, LLC, west of Meridian Road, one half mile south of Overland Road, with suspension of rules. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve Ordinance 03-1033. Mr. Clerk, roll call? Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Meridian City Council Meeting August 5, 2003 Page 18 of 56 MOTION CARRIED: ALL AYES Item 8. Ordinance No.: RZ 03-006 Request for a Rezone of 3.41 acres from R-4 to R-8 zones for Bear Creek No.6 by Westpark Company - west of South Meridian Road and south of West Overland Road: De Weerd: Okay. Item Number 8, Ordinance Number 03-1034, request for a Rezone of 3.41 acres from R-4 to R-8 zones for Bear Creek NO.6 by Westpark Company. Mr. Clerk, will you, please, read 03-1034 by title only. Berg: Thank you, Madam President, Members of the Council. Ordinance Number 03- 1034, an ordinance finding that the owner Westpark Company for certain real property has made a written request for Rezone of the zoning classification for real property located west of Meridian Road, south of Overland Road, Meridian, Idaho, and that the land that lies within the boundaries of the City of Meridian from R-4, low density residential district, zoning district, to R-8, medium density residential district, as defined under Meridian City Code Section 11-7-20, repealing all ordinances, resolutions, orders or parts thereof, in conflict herewith, and directing the city engineer to add said rezoning designations to the official maps of the City of Meridian, Idaho. De Weerd: Thank you. You have heard this ordinance by title only. Is there anyone who would like to have it read in its entirety? Hearing none, Council? McCandless: Madam President? De Weerd: Mrs. McCandless. McCandless: I move that we approve Ordinance Number 03-1034, a request for a Rezone of 3.41 acres from R-4 to R-8 zones for Bear Creek No. 6 by Westpark Company, west of South Meridian Road and south of West Overland Road, with suspension of rules. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve Ordinance 03-1034. Mr. Clerk, roll call. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 9. Ordinance No.: AZ 03-006 Request for annexation and zoning of 397.11 acres from RUT and R-1 zones to R-8, R-40, L-O, and C-G zones for proposed Paramount Subdivision by Meridian City Council Meeting August 5, 2003 Page 19 of 56 Paramount, LLC - west of North Meridian Road and north of West McMillan Road: De Weerd: Okay. Item Number 9, Ordinance Number 03-1035, request for annexation and zoning of 397.11 acres from RUT and R-1 to R-8, R-40, L-O, and C-G zones for the proposed Paramount Subdivision by Paramount, LLC. Mr. Clerk, will you, please, read this ordinance by title only. Berg: Thank you, Madam President, Members of the Council. Ordinance Number 03- 1035, an ordinance finding that Ron and Becky Hanks, Sheridan Kooyers, Meridian Joint School District No.2, Paramount, LLC, and Dwaine and Sharon Wolfe, the owners of certain real property generally located within the square mile of Chinden Road, Meridian Road, McMillan Road, and Linder Road, Meridian, Idaho, to be known as Paramount Subdivision and which lies contiguous or adjacent to the city limits of the City of Meridian, County of Ada, State of Idaho, has made a request for annexation in writing to the Council and that said land be annexed to the City of Meridian and zoning designated Medium Density Residential District (R-8), High Density Residential District (R-40), Limited Office District (L-O), and General Retail and Service Commercial District (C-G), and declaring that the said land, by proper legal description as described below, be a part of the City of Meridian, County of Ada, State of Idaho, repealing all ordinances, resolutions, orders, or parts thereof, in conflict herewith, and directing the city engineer to add said property to the official maps of the City of Meridian, Idaho, and directing the clerk of the City of Meridian to file a certified copy of the ordinance and map of the areas to be annexed with the Ada County recorder, auditor, treasurer, and assessor and the State Tax Commission of the State of Idaho, pursuant to Idaho Code Section 50-223 and Section 63-2215. De Weerd: Thank you, Mr. Clerk. You have heard this ordinance by title only. Is there anyone who would like it read in its entirety? Okay. Hearing none, I would accept a motion. McCandless: Madam President? De Weerd: Mrs. McCandless. McCandless: I move that we approve Ordinance Number 03-1035, request for annexation and zoning of 397.11 acres from RUT and R-1 zones to R-8, R-40, L-O, and C-G zones for proposed -- I'm sorry I'm on the wrong one. No, I'm not. For proposed Paramount Subdivision by Paramount, LLC, west of North Meridian Road and north of West McMillan Road, with suspension of rules. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve Ordinance Number 03- 1035. Mr. Clerk, please, call roll. Meridian City Council Meeting Augusl5,2003 Page 20 of 56 Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 10. Public Hearing: VAC 03M003 Request for a Vacation of a sewer easement on Lot 2 Block 1 of Pack It Up Subdivision by Pinnacle Engineers - north of East Overland Road approximately one-half mile west of South Eagle Road: De Weerd: Okay. Item Number 10 has been requested to be tabled, so I would accept a motion to table to September 2nd. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move that we continue -- De Weerd: Oh, Mr. Nichols, I'm sorry. Nichols: Madam President, Members of the Council, I think you need to open the hearing and, then, continue it for that date. De Weerd: Okay. I will, then, open Item Number 10, the Public Hearing for VAC 03- 003, request for vacation of a sewer easement on Lot 2, Block 1, of Pack It Up Subdivision by Pinnacle Engineers. Mr. Bird. Bird: Madam President, I move that we continue the Public Hearing for VAC 03-003, to September 2, 2003. McCandless: Second. De Weerd: Okay. It's been moved and seconded to continue the Public Hearing for Pack It Up Subdivision to September 2nd. All those in favor say aye. De Weerd: Okay. All ayes. Motion carried. MOTION CARRIED: ALL AYES Item 11. Public Hearing: CUP 03-023 Request for a Conditional Use Permit for an ancillary drive-thru for a full-service bank facility and for a temporary bank facility in a C-G zone for D. L. Evans Bank by D. L. Evans Bank - 2560 East Fairview Avenue: De Weerd: Item Number 11 is a Public Hearing for CUP 03-023, request for a Conditional Use Permit for an ancillary drive-thru for a full service bank facility and for a Meridian City Council Meeting August 5,2003 Page 21 of 56 temporary bank facility in a C-G zone for D.L. Evans Bank and I will open the Public Hearing with staff comments. Powell: Madam President, Members of the Council, this is a request for a drive-thru bank. The property that you see outlined there is larger than what is proposed. It is in this corner over here. It is proposed on a lot within the Mallane Subdivision that is not yet recorded. We do have a letter from the applicant -- we wouldn't accept a Conditional Use Permit until they provided a letter stating that recognize that it was not a lot in the subdivision and that they would have to wait until the subdivision was recorded before they could pull a Building Permit. That will be an issue tonight. They are now asking that that condition be removed, Regardless, this is the location of the property. It is in this corner here. Louie's is in the center parcel there. Fairview Avenue and, then -- I forgot the other street name. Hickory. Thank you. The aerials were before the development of Louie's. This is -- the bank facility is here. It has access from Fairview and, then, it comes around through to Hickory. They are requesting the use of a temporary bank at first in this location with a separate drive aisle and drive-thru and, then, that will be removed as the larger bank is completed. There is a temporary bank, It's in a move-on unit that they can, then, move off later. You can see the cross- access agreements here. They also will be providing one here for the subdivision and that's their exit onto Hickory. During the Planning and Zoning Commission hearing the majority of the discussion was just on, the general site layout. There was discussion about increasing the stall lengths -- or, actually, shortening the stall lengths and increasing the width of the sidewalks here, so that -- instead of 19 and five, it was six and 17, I believe, or 19 and 4. They just moved the extra two feet to the sidewalk. The other -- the only other discussion was largely on just amending the conditions of approval to reflect additional items that had been brought in since the staff report had been completed. There are really no outstanding issues, unless you, again, want to address the parking stalls. There is the question of the -- question of when to release the Building Permit that the applicant will bring up to you and I think with that we will end staff's comments. De Weerd: Okay. Thank you, Anna. Any questions for Anna? Bird: I have none. De Weerd: Okay. Is the applicant here? Do you promise and affirm that the testimony you give tonight is the truth, the whole truth, and nothing but the truth, so help you? Strite: I do. De Weerd: Thank you. Strite: Madam President -- De Weerd: Please state your name and address. Meridian City Council Meeting August5,2003 Page 22 of 56 Strite: I'm about to do that, Madam President. De Weerd: Okay. Strite: Billy Ray Strite, 1010 Allante, Boise, Idaho. Madam President, Council, we have reviewed the staff report and, as you well have, and it's very positive, we are happy with the results. I think it was endorsed strongly by the Planning and Zoning Commission and we certainly are aware of the conditions imposed and with one exception have absolutely no problem with those conditions. I would, however, ask for your consideration relative to Item Number 1, if you will, Page 2 on your packet, relative to the Final Plat. We did write a letter, as Anna has mentioned. At that particular time, we were told by the seller, who is Chris Mallane, that the plat was, in fact, being recorded. As it turns out -- and I spoke to staff today and Brad informs me that that has not been completed, that it's presently in his hands, with some conditions requested of Mr. Mallane, those being a surety and there was a couple of items, one of which Anna has already mentioned, and that was the cross-access to Hickory Drive. Having said that, D.L. Evans, obviously, would like to become part your community and asks that I ask that Item Number 1 perhaps be rewritten, if you will, to suggest that the recordation be based upon the occupancy permit for the temporary facility only and in doing so that would allow us to move forward. As of today, the applicant, D.L. Evans Bank and the seller, Chris Mallane, have come to an agreement, should it be the desire of the Council to agree to this, to lease this property, so that the project can move forward, we would, then, submit a CZC, assuming we would have that completed and ready to submit possibly this week. Then, my suggestion is that by the time staff has completed the plat, it's moved on to Ada County, we will have had a Building Permit, construction started, and the temporary facility in place -- and, again, ask that the Occupancy Permit be the trigger point from which the Final Plat be recorded. That's it in a nutshell. I will answer any questions as you wish. De Weerd: Council, any questions? Bird: I have none. De Weerd: Okay. Thank you. Strite: Thank you. De Weerd: I guess I would have one of staff. I know we have put some of these conditions on before, that it's based on occupancy and I know that it's been an issue of how to enforce that once the building is -- do we have enforcement issues on that? Powell: Madam President, you always have the ability to withhold their certificate of occupancy. You have a little different situation here in that the property of record includes the parcel that Louie's is currently constructed on, so there is not a Building Permit available to this property. The applicant's representative believes that -- well, he doesn't believe this part. There was a Planned Development -- there was a Planned Meridian City Council Meeting August 5, 2003 Page 23 of 56 Development approved on the property to allow two buildings. Those two buildings were a restaurant -- or two restaurants. Louie's was one of them and, then, one to the west of Louie's. There has been a PO approved for two buildings on this property, but staff would argue that the second building being proposed is not what was approved the first time. You have two issues. The one issue is having more than one structure on the property and, then, the second one of enforcing it and, yes, we can -- we can tie these things to the certificate of occupancy once you have released -- I mean if all goes well, it is isn't a problem, it's when things don't go well that it becomes the problem. If, for some reason the subdivision failed to get to recorded and they finish their building, the city is in an awkward position of saying, okay, you have spent all your money on your building, but, sorry, we can't let you in. Bird: Madam President? De Weerd: Mr. Bird. Bird: Yes, but if that is attached to the issuance of the Building Permit and stuff and with the Final Plat, there is no problem. Everybody knows up front, D.L. Evans Bank knows up front if they don't have everything in line they are not going to get in. Powell: That is true. It's just that the subdivision is under the control of a different person. Nary: Madam President? De Weerd: Mr. Nary. Nary: But if I understood Mr. Strite, they are willing to live with that risk. Strite: Madam President? Nary: Is that correct? Strite: Commissioner Nary, that's absolutely correct. Nary: Okay. I guess it won't be that awkward for us, we just say you knew it, so, tough luck. I mean -- so I guess I don't -- I guess your -- my assumption is that you're assuming none of that is going to be a problem? It's going to get recorded and it will all get done. Strite: Madam President, Councilman Nary, well, obviously, I think it behooves the seller and the buyer to complete their transaction. Obviously, you cannot have one without the other. In my opinion, it appears that this might give the seller maybe a little more incentive, since we are constructing this on his site as a lease property. De Weerd: Okay. Any other questions? Meridian City Council Meeting August 5, 2003 Page 24 of 56 Bird: I have none. De Weerd: Okay. Thank you. Strite: Thank you. De Weerd: Okay. Is there anyone else who would like to testify on this item? Okay. Council? Nary: Madam President, could I ask one more question? De Weerd: Yes. Mr. Nary. Nary: So, if I understood -- just so I'm right, if we are going to approve this project, all Mr. Strite was asking is to amend condition one and, basically, make the wording be the Final Plat for the subdivision must be recorded prior to the issuance of the certificate of occupancy, rather than the Certificate of Zoning Compliance. Is that the only change? Okay. Thank you. Bird: Madam President? De Weerd: Mr. Bird. Bird: Anna, you don't have any problem with that, do you? Powell: Well, you're asking the Building Department to release a second Building Permit on a parcel that's not eligible for it. De Weerd: That's why we have these discussions while the Public Hearing is still open. Nary: That's why our meetings take four hours. Strite: Madam President and Council, Billy Ray Strite once again. As Anna had suggested, I do not agree with that analysis. If you go back to the 1996 approval, it does suggest under page seven of that approval that two buildings are approved on this single site. It does, in fact, suggest that those two buildings are restaurants, but I'm not sure that the Council doesn't have the ability to take the position that it is two buildings, whether one is a restaurant or one is not a restaurant. Again, on Page 7 it says the piece of property consists of seven acres that proposes to build two restaurants on the southwest corner of the parcel. I'm suggesting that there was an allowance to build two buildings, what we are requesting, as well as having the condition changed, that that one building is no longer a restaurant, it is, in fact, a temporary bank tied to the conditions of the occupancy permit as requested. De Weerd: Okay. Well, you have clarified that. Meridian City Council Meeting August 5, 2003 Page 25 of 56 Strite: Well, I don't know if I did a very good job. Perhaps, Mr. Nichols can chime in, but in seeing the approval, that's the way it reads to me, and I think even at the end in the normal discussion of approved uses it makes use, as the recommendation was a planned commercial development without any necessary definition of the buildings in the final approval, which was unanimously approved. That occurs on page 13 of that 1996 approval. Nary: Madam President? De Weerd: Mr. Nary. Nary: It probably wouldn't be harmful, then, to anybody, Mr. Strite, if we just made it clear in the findings that no other buildings will be allowed on this site; right? I don't want someone coming back -- not you, because you would never do that, but someone else coming back saying, oh, we want that restaurant now. There are two restaurants, you guys approved that bank, and that was something else. If we made it clear in the findings that no other -- no other Building Permits would be allowed on this site until it's recorded, that shouldn't be a problem. Strite: Madam President, Councilman Nary, obviously, I would never come back suggesting such a thing, but I think it would be appropriate to make that part of the findings and, certainly, D.L. Evans is expecting that. Nary: I just didn't want to see Carl's Jr. or something come back. De Weerd: Mr. Nary. Thank you. Strite: That's enough. I'm done. Thank you. De Weerd: Mr. Nichols is there anything you would like to add? Nichols: Madam President, Members of the Council, just to say I wasn't here in 1996 and ask that any motion would be very specific, so that we have -- on any limitations that are imposed that we include those. Then -- I guess maybe a question for Mr. Strite, again, making him pop up again. Mr. Strite, does your client need any help getting the seller to resolve the issue and get the Final Plat done? Strite: Madam President, Mr. Nichols, it's my understanding, again, having spoke to Brad today and, again, this evening, that everything is in motion. He's made his comments, they have been sent back, he's awaiting a surety and I believe a couple of conditions to be completed. ACHD has already signed the plat, as I understand it, so also has Central District Health. The biggest part -- well, I shouldn't say the biggest part, because when it reaches Ada County, that's the biggest part. The smaller parts have been completed and I think it's going to move forward. As I mentioned earlier, I think it behooves both parties to complete this, especially if there is construction on the Meridian City Council Meeting August 5. 2003 Page 26 of 56 site. There is going to be some type of indemnification, I'm assuming, and certainly, you would know that better than I, between the two parties. It's going to behoove them both to move forward as rapidly as possible. Nichols: Madam President, I'd just ask that the findings be very specific with regard to any limitations that are to be imposed upon the Mallane Subdivision. De Weerd: Thank you. Powell: Madam President? De Weerd: Anna. Powell; If the motion could also include direction to staff as to -- the applicant is currently requesting that if this is approved that he be able to file -- or request a Building Permit immediately, like tomorrow. Generally, we at least wait until the findings have been adopted in two weeks, so that was part of his request. I just want to know what we should do regarding that. Strite: Madam President, let me clarify that. I think what I was proposing is we would be prepared to submit for our CZC tomorrow, not a permit -- we have to go through that process first, obviously. I'm sorry. That's what I meant, the CZC first, that's going to take at least ten days and, then, we would be submitting for a Building Permit, at which time I would suspect Findings of Fact would, then, be available. Powell: Again, it's just generally, we wait until the findings have been adopted. If you can give us direction. Nichols: Madam President? De Weerd: Mr. Nichols. Nichols: Madam President, I think maybe we could make an effort to have the findings on next week. Strite: Thank you very much. De Weerd: Okay. Anything else before the applicant sits down? Okay. Council, are you ready to close the Public Hearing? Bird: Madam President? De Weerd: Mr. Bird. Bird: I would move that we close Public Hearing CUP 03-023, the request for Conditional Use Permit for a drive-thru for a full service bank facility, for a temporary Meridian City Council Meeting August 5, 2003 Page 27 of 56 bank facility in a C-G zone for D.L. Evans Bank by D.L. Evans Bank, 2560 East Fairview Avenue. Nary: Second. De Weerd: Okay. It's been moved and seconded to close the Public Hearing. All those in favor say aye. Okay. All ayes. MOTION CARRIED: ALL AYES De Weerd: Any discussion? Okay. We'd entertain a motion, then. Nary: Madam President? De Weerd: Mr. Nary. Nary: I would move the approval of CUP 03-023, the request for Conditional Use Permit for an ancillary drive-thru, for a full service bank facility, and for a temporary bank facility in a C-G zone for D.L. Evans Bank by D.L. Evans Bank at 2560 East Fairview. To include all staff comments and recommendations of the Planning and Zoning Commission, with the amendment of condition A-1, that the Final Plat for Mallane Subdivision must recorded prior to the issuance of a certificate of occupancy of the D.L. Evans project. That no further Building Permits, other than for the -- I guess the bank facility, be allowed on this property and I think if we can have the findings by next week, Mrs. Powell, I don't know that the other one is an issue. Would that be okay? I think it's just for the -- no issuing of further Building Permits. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve CUP 03-023, with modifications. Mr. Clerk, roll call. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 12. Public Hearing: CUP 03-025 Request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company -1875 South Eagle Road: De Weerd: Okay. Item Number 12, Public Hearing CUP 03-025, request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company. I'll open the Public Hearing with staff comments. Meridian City Council Meeting August5,2003 Page 28 of 56 Powell: Madam President, Members of the Council, this is another bank request on a lot that has not yet been approved as part of a subdivision. It is within the Bonita Subdivision, I believe, is what it's called. That's correct. The location is approximately in this area and I have a Preliminary Plat for the approved subdivision later, if you so desire. Again, Silverstone is on the other side of Eagle Road. This -- our north arrow switches -- no, it doesn't. North is still going this way. This is Tarpen Drive coming off. The site will access from another property over here. There will be a cross-access agreement. They will enter here, come through -- there are three drive-thru lanes here, plus an escape lane that wraps around. There is parking here, as well as here and here. There was no public testimony presented at the hearing and there was no major changes made during the Planning and Zoning Commission hearing. They are forwarding a recommendation for approval to you and there are no outstanding issues. That concludes staff's presentation. De Weerd: Thank you, Anna. Is the applicant here? Raise your right hand. Do you promise and affirm that the testimony you give tonight is the truth, the whole truth, and nothing but the truth, so help you God? Larsen: I do. De Weerd: Please state your name and address. Larsen: My name is Cornell Larsen. Address is 210 Murray Street in Garden City. De Weerd: Thank you. Larsen: Thank you. Madam President, Members of the City Council, we are here tonight to present the Idaho Banking project to you. It's in the EI Dorado Subdivision. It's on Tarpen Street, the south side of Tarpen Street, which is the first major intersection of that subdivision coming south on Overland Road, about right there. We did not have any concerns about the staff report and felt like we can work through all the conditions and we are happy with it, be happy to answer any questions you might have. De Weerd: Okay. Council, any questions? Okay. Thank you. Larsen: Thank you. De Weerd: Is there anyone else who would like to testify on this application? Okay. Council, any discussion before we close the Public Hearing? Okay. I would entertain a motion. Bird: Madam President? De Weerd: Mr. Bird. Meridian City Council Meeting August 5, 2003 Page 29 of 56 Bird: I move that we close the Public Hearing for CUP 03-025, the request for a Conditional Use Permit for a banking facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company, 1875 South Eagle Road. Nary: Second. De Weerd: Okay. It's been moved and seconded to close the Public Hearing for CUP 03-025. All those in favor say aye. Okay. All ayes. MOTION CARRIED: ALL AYES De Weerd: Any discussion? I would entertain a motion. Bird: Madam President? De Weerd: Mr. Bird. Bird: I would move that we approve CUP 03-025, the request for a Conditional Use Permit for a bank facility with a drive-thru window in a C-C zone for Idaho Banking Company by Idaho Banking Company, 1875 South Eagle Road. To incorporate all staff comments and Planning and Zoning recommendations and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. Nary: Second. De Weerd: Okay. It's been moved and seconded to approve CUP 03-025. Mr. Clerk, please, call role. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. De Weerd: Thank you. MOTION CARRIED: ALL AYES Item 13. Public Hearing: CUP 03-031 Request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix - 2950 East Magicview Drive: De Weerd: Okay. Item 13, Public Hearing for CUP 03-031, request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for University of Phoenix and I will open the Public Hearing with staff comments. Powell: Madam President, Members of the Council, this is located at the northwest corner of Magicview and Allen Street as shown there. The property is currently Meridian City Council Meeting AugustS, 2003 Page 30 of 56 developed, the building is already in, and all the landscaping is in. The reason it's before you tonight is because the use is not specifically listed in -- for the L-O zone and because the subdivision was contested by the neighbors as it came through regarding the uses allowed in the L-O zone, we wanted to be particularly careful and make sure that we addressed those concerns so, they are before tonight. Noise was the largest concerns from staff and they did discuss that briefly at the Planning and Zoning Commission hearing. No neighbors showed up and I don't believe anyone even showed up at the neighborhood meeting that they had, so it is before you tonight with a recommendation for approval from the Planning and Zoning Commission at their shortest hearing ever, concluded at 7:11. De Weerd: Wow. That's amazing. Council, do you have any questions, other than about the Planning and Zoning meeting? Bird: That's what I was going to say -- Nary: How did they do that? Powell: My staff presentation was three times as long as Brad's was that night. I'm sorry . De Weerd: Okay. Hearing no questions, is the applicant here? Do you promise and affirm that the testimony you give tonight is the truth, the whole truth, and nothing but the truth, so help you God? Seel: Yes, I do. De Weerd: Okay. Please state your name and address. Seel: Yes. Jonathan Seel, 600 North Steelhead, Boise, Idaho, here on behalf of Winston H. Moore representing the tenant the University of Phoenix. As has been mentioned, we did have a neighborhood meeting. No one did show up at that -- at that neighborhood meeting, so I thought I would mention that. As far as a report, I will try to make it quick tonight, too. We have read through the staff report, we are in agreement with everything and be certainly pleased to answer any questions, otherwise, I will sit down. Nary: Madam President? De Weerd: Mr. Nary. Nary: Just a question. Aren't they already located in this area this is just a relocation? They are in the other building or something, aren't they? Meridian City Council Meeting AugustS, 2003 Page 31 of 56 Seel: Yes, Councilman, they are. They are in the building that fronts on Eagle Road. This will be an additional facility. They run out of space in there, so they need to expand, so this is -- it's an excellent use and they wanted to be in proximity to that one. Nary: Great. Thanks. De Weerd: Thank you. Seel: Thank you very much. De Weerd: Okay. Is there anyone else who would like to testify on this application? Okay. Council? Nary: I'd move we close the Public Hearing. Bird: Second. De Weerd: Okay. All those in favor say aye. MOTION CARRIED: ALL AYES De Weerd: Okay. Any discussion before a motion is made? Bird: Madam President? De Weerd: Mr. Bird. Bird: I move we approve CUP 03-031, the request for a Conditional Use Permit for an educational facility in a 9,058 square foot tenant space in an existing building in an L-O zone for the University of Phoenix by the University of Phoenix, 2950 East Magicview Drive. To incorporate staff and Planning and Zoning report and also for the attorney to draw up the Findings of Facts and Conclusions of Law and Decision of Order. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve CUP 03-031. Mr. Clerk, roll call. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 14. Public Hearing: RZ 03-007 Request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook - 921 West 2nd Street Meridian City Council Meeting August5,2003 Page 32 of 56 Item 15. Public Hearing: CUP 03-026 Request for Conditional Use Permit to remove existing house and construct four apartments, 2 story with bedrooms on upper level, and four single garages attached in a proposed O-T zone for Schroeder Apartments by H. John Cook - 921 West 2nd Street: De Weerd: Okay. If Council doesn't object, I'd like to open up both 14 and 15, Public Hearing for RZ 03-007, request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook. Also, the Public Hearing for CUP 03-026, request for a Conditional Use Permit to remove existing house and construct four apartments, two story, with bedrooms on upper level, and four single garages attached, to a proposed 0- T zone. I will open the Public Hearings for -- with staff comments. Powell: Madam President, Members of the Council, this property does go -- it's off -- the access is off of Pine onto 2nd and, then, the property does extend from 2nd Street through to the alley. You may remember this general location. There was a request for a day care and Rezone on the Schmeckpeper property at this location, so some of the same neighbors are here today, although they came to the Planning and Zoning Commission and testified in favor of the application. There is an existing house on the property and there were several mature, large trees that have since been removed for development -- in anticipation of development. This is the existing boundary you see here extends between 2nd and the alley and there is the existing home. The Site Plan is extremely difficult to read. I will try and walk you through it. Here is the alley. They are proposing to pave the alley. 2nd Street is here. You can see that they have proposed to install curb, gutter, and sidewalk, not only on their own property, but it will extend the same -- the Schroeder's own this property as well. They will come down there and they have, actually, offered to extend it all the way to Pine. The buildings -- here is -- the townhouses run north south, there is one -- they are not townhouses. I'm sorry. Four- plex apartments. There is one, two, three, and four. They have attached garages here. This garage will have a direct entrance into this unit, as will this. This garage will have an exit out here and will be for the interior apartments. They are two story apartments with the bedrooms upstairs and the living units downstairs. Living area. There is a four- foot path proposed through the site, extending from Pine Street to the alley. There is a five-foot sidewalk proposed on 2nd Street. At the Planning and Zoning Commission they had a -- the school is back here. Excuse me. Then, they have individual patios that look out onto the school grounds. There was a lot of discussion at the Planning and Zoning Commission Hearing about the trash receptacles. Originally, they had proposed one on this property, now they are looking at proposing two separate trash receptacles. The Planning and Zoning Commission gave staff quite a bit of flexibility to work that out with the applicant, in anticipation of finding a better solution than they could find that night. I think that Steve has been working with them and this shows the results of that and I think everyone is pretty much happy. Let's see. Charlene Rokovitz did testify at the hearing in general opposition to the Old Town rezoning for fear that it will allow additional uses on that property. Then, it was explained that this would be going in and that any other use on that property would require another Conditional Use, so I think she was satisfied with that. The Old Town zoning is required to allow this use on the Meridian City Council Meeting August 5, 2003 Page 33 of 56 property. The applicant did work with the neighbors extensively, I believe, and got their approval -- general approval of the units. None of them testified in opposition at the Planning and Zoning Commission hearing. There is one item we need to discuss. The Historic Preservation Commission did provide comments on the application that were not addressed directly by staff at the Planning and Zoning Commission Hearing, although they were provided in the packet, they were never addressed. I need to review those with you now in the event that you want to address any of those concerns. These are the elevations and I'll come back to those. Those are the floor plans. The Historical Preservation comments were written directly on there. They also had questions about the trash receptacles and that's the bubble that they have shown there. These comments were in regard to existing trees. We have taken care of that. They had requested an extension of the landscape border in this area and to plant additional trees. That is the site where the trash receptacle got moved to, so there aren't -- there isn't a lot of room for those trees right there. Steve has been working with them to increase the general amount of trees on the property to, basically, maximize it, because they did take down all the trees mature trees that were there prior to getting approval of the apartment complex. They also wanted extension of this landscape island. This is on the -- it is on a different lot, so this would be an off-site improvement. They were very complimentary about the facade that faces the school grounds, which is this one. These are -- the patios come out in these areas here. They wanted to see -- this is what would face this alley and would face 2nd Street and they wanted to see additional windows, fenestration, put in this area. I think right now there is one window proposed and they put in two additional on each side, to just break up that facade. This comment is in regard to the windows, I think it is, here -- windows that they used here where they are divided, they wanted a similar treatment of these windows up here. None of those comments, again, were addressed by the Planning and Zoning Commission, so we wanted to raise them now. That concludes staff's presentation at this time. De Weerd: Thank you, Anna. Any questions, Council? Okay. Is the applicant here? Do you promise and affirm that the testimony you provide tonight is the truth, the whole truth, and nothing but the truth, so help you God? Cook: I do. De Weerd: Thank you. Please state your name and address. Cook: My name is John Cook, the project architect. Address 1111 South Orchard in Boise. De Weerd: Thank you. Cook: The two or three questions that have been raised by the Historical review, in discussing them Mr. Schroeder, we are looking at item one there, extending some landscaping, if staff would bring that Landscape Plan back. We have been -- we are in the throws of relocating the trash enclosures and, again, we have taken that space that they had proposed for landscaping, we are using that, basically, for our trash enclosure. Meridian City Council Meeting August 5, 2003 Page 34 of 56 Part of the issue in the Planning and Zoning hearing was rather than centralize the trash, we had people walking too far, to, actually, come to the southern most trash enclosure location, so we split the two for -- each four-plex would have its own trash enclosure. It has not been the policy for ACHD to let us put trees on in their right of way and we are looking at trying to get special permission to put trees on that right of way and our concession was we put the sidewalk and curb and that sort of thing in as far as the street improvement. We find that trying to improve that to extent and push sprinklers and grass and maintenance out into the right of way, my client would rather not have to be put in that position going to back to ACHD for that permission. In regard to the window treatment on the ends of the building, if you were to look at the floor plan -- if we would have put those extra windows. We would have a head wall where the bedrooms are with windows in it that wouldn't leave them any head wall for a bedroom layout at all. It's probably not a bad comment from the review, but in our particular case our function pretty well dictates the location of windows. On Item Number 3, I believe, trash enclosures, they would be finished with materials that would match the apartment as far as the siding and trim and so we would have a match out on the enclosures with the apartments. I believe that satisfies the three questions that the Commission had. De Weerd: Okay. Council, any questions for the applicant? Bird: I have none. Nary: Madam President? De Weerd: Mr. Nary. Nary: Mr. Cook, just so I understand the layout, so the frontage of the building -- what is that facing, is that the back of another house? Cook: That is facing an existing four-plex. Nary: Okay. Cook: You will notice at the bottom of the screen you have got an existing four-plex and existing garages, so we have, basically, a corridor there. That was brought up in our previous P&Z Hearing, we'd like to maintain that as a green corridor. If we have to put an extra tree or two, in there to maintain that, the applicant will probably add a tree or two to the P&Z wishes. Nary: So, that's the four-foot path area they were talking about? Cook: Yes. Nary: Okay. Meridian City Council Meeting August 5, 2003 Page 35 of 56 Cook: And we had a five foot shown there and we reduced that to four to give us a little more grass area, a little more planting area. Nary: And what's the fencing on the backside that's going to be facing the school? mean there is already a chain link there. Cook: There is an existing chain link fence, I believe, that is going to be mandatory to keep. Nary: Right. Cook: Because that's the school fencing policy and any gates that would have been there have been closed off, basically for security of the playground. Nary: So, is it slatted, then? Cook: No. No. It's just open chain link. Nary: It's just an open chain link fence. Okay. De Weerd: And, as I understand it, the school district wants to keep that open, correct? Cook: They would like to keep their -- they want to know who is on the other side of that fence. Can't blame them. De Weerd: Yes. Okay. Any further questions for the applicant? Thank you, Mr. Cook. Okay. Thank you. Cook: Thank you. De Weerd: Is there anyone else who would like to testify? Do you promise and affirm that the testimony you give tonight is the truth, the whole truth, and nothing but the truth, so help you God? Schroeder: I do. De Weerd: Please state your name and address. Schroeder: John Schroeder, 3786 South Century, Boise, Idaho. De Weerd: Thank you. Schroeder: Briefly, Council, Madam President, city attorney, three points with regard to the preservation of the overall neighborhood. We are voluntarily putting in a fire hydrant on West 2nd on the other side of Pine at substantial expense. Several reasons. One, we want to enhance the neighborhood and we want closer access to a fire hydrant for Meridian City Council Meeting August 5, 2003 Page 36 of 56 everyone in that area, including us. Third, we are the only area that -- in this whole part of the city of Meridian, except for Pine, where we are putting in sidewalks, gutter -- we are putting in gutter not only in front of both those properties, but with our neighbor's property to the south as well, extending all the way to Pine, putting in extra sidewalk, so with regard to historic preservation of the neighborhood, we really want to upgrade the neighborhood immensely. We are also paving the alley all the way to Pine -- from the school property all the way to Pine. That will enhance everyone's property as well on that side. With regard to the end of West 2nd Street, even though I don't have right-of- way access to the -- it would be the eastern part, to extend that sidewalk, I am going to keep weeds down, because, obviously, one of my biggest concerns through the whole project is to keep that neighborhood feel when people drive into West 2nd Street. Those are my only comments. I wanted to mention those substantial upgrades in that neighborhood. Thank you. De Weerd: Thank you, Mr. Schroeder. Any questions? Nary: Madam President? De Weerd: Mr. Nary. Nary: Mr. Schroeder, I guess the one question I -- and maybe Mr. Cook would have been the better one to ask -- but we had a discussion previously about that alley. I would assume that alley is a two-way alley, because most of them are. I mean how wide was the alley for ingress and egress there? Schroeder: I don't know exactly. Maybe Mr. Cook could address that. It is sufficiently wide for ingress and egress. I might also add that ACHD is -- and we voluntarily agreed to do it, we are putting in a whole new curb cut with disability access on that Pine Street sidewalk, so the ingress and egress is a lot easier for people coming in and out. That is another improvement that I didn't mention. That's off of Pine. Nary: Okay. De W eerd: Okay. Bird: Madam President? De Weerd: Mr. Bird. Bird: I think that alley is plenty wide for ingress and egress. Bill, it's like a regular road. Nary: Yes. I think the prior discussion was more the volume of traffic and not the -- not the width of the alley, but I just wanted to be sure. Schroeder: Yes. Meridian City Council Meeting Augusl5,2003 Page 37 of 56 Nary: Thank you. De Weerd: Okay. Thank you. Powell: Madam President? De Weerd: Anna. Powell: Mr. Nary, the alley is 22 feet wide. Bird: Yes. I though it was. De Weerd: Okay. Anyone else who would like to testify? Okay. Well, it's quite amazing we don't have a full house here. Any questions or comments? Okay. I would entertain a motion to close the Public Hearing. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move that we close the Public Hearing RZ 03-007 and CUP 03-026. McCandless: Second. De Weerd: Okay. It's been moved and seconded to close Item 14 and 15. All those in favor say aye. Okay. All ayes. Motion carried. MOTION CARRIED: ALL AYES De Weerd: Any discussion? Nary: Madam President? De Weerd: Mr. Nary. Nary: I guess the only comment I would make is I'm very appreciative of Mr. Schroeder for what they are doing to improve the neighborhood there. I think that's a great addition to what's there and I appreciate the additional steps they have gone through to enhance the quality of not just this development, but also the surrounding neighborhoods, so I think it's great. De Weerd: I would just add one more comment, too. It's very apparent how you have worked with the neighbors and that's certainly has been appreciated, too. Okay. I would entertain a motion. Bird: Madam President? Meridian City Council Meeting August 5, 2003 Page 38 of 56 De Weerd: Mr. Bird. Bird: I move that we approve RZ 03-007, request for a Rezone of .165 acres from R-4 to O-T zones for Schroeder Apartments by H. John Cook, 921 West 2nd Street, Meridian, Idaho. To incorporate all the Planning and Zoning and staff comments and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve RZ 03-007. Mr. Clerk, roll call. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES De Weerd: Okay. Item Number 15. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move that we approve CUP 03-026, the request for a Conditional Use Permit to remove existing house and construct four apartments, two story with bedrooms in upper level and four single garages attached in proposed 0- T zone for Schroeder Apartments by H. John Cook, 921 West 2nd Street, Meridian, Idaho. To incorporate all the Planning and Zoning and staff comments and for the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve CUP 03-026. Mr. Clerk, roll call. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 16. Public Hearing: AZ 03-013 Request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-O zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Meridian City Council Meeting AugustS, 2003 Page 39 of 56 Item 17. Public Hearing: PP 03-014 Request for Preliminary Plat approval of 213 lots and 15 other lots on 79.77 acres in proposed R-8, L-O and C-G zones for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: Item 1 8. Public Hearing: CUP 03-028 Request for a Conditional Use Permit for a Planned Unit Development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for proposed Kelly Creek Subdivision by Kevin Howell Construction - northwest corner of North Linder Road and West McMillan Road: De Weerd: Thank you. Okay. With Council's permission, I'd like to open 16, 17 and 18. Bird: You got her. De Weerd: Okay. I will open Item 16, AZ 03-013, request for annexation and zoning of 79.77 acres for RUT to R-8, C-G, and L-O zones for proposed Kelly Creek Subdivision. Item 17, Public Hearing for PP 03-014, request for Preliminary Plat approval of 213 building lots and 15 other lots on 79.77 acres in a proposed R-8, L-O, and C-G zones for Kelly Creek Subdivision. Item 18, Public Hearing CUP 03-028, request for a Conditional Use Permit for a planned unit development for 213 residential units, 34,200 square feet for office uses and 35,790 square feet for commercial uses for the proposed Kelly Creek Subdivision and ask staff to comment on these public hearings. Powell: Madam President, Members of the Council, this project is located at McMillan and Linder Road. As shown here, there was -- Bridgetower Subdivision borders the property to the south. I wanted to point that out, because there was an elementary school proposed across the street from this -- about at the center of the property that was originally going to take access internally, that now will be going to McMillan Road and I will talk about that in a little bit, as shown here. There are a few existing homes on the site. It's been probably a challenge to JUB to incorporate those existing homes into the layout of the property. This is the revised -- no, this is not the revised Site Plan. This is the revised Site Plan as recommend to you by Planning and Zoning Commission. I will go through some of the features. There is an entrance off of McMillan. The terminal vista of that is this large park area and also entrances from Linder Road here and here. There is also a connection into Havasu -- Lochsa. Sorry. I'm still getting caught up on the subdivisions that aren't really there. There is a connection to Lochsa here that is being adjusted a little bit to accommodate this subdivision and there is a letter to that effect. The developer of Lochsa has agreed to that. Then, this -- there is a connection here where it terminates into a cul-de-sac that was provided for the benefit of the property owner that takes access from a private road along here and that would remain. There are two commercial areas, one here with small office buildings and another more retail oriented commercial area here at the intersection of Linder and McMillan. There is an access to -- a public street access to Meridian City Council Meeting August5,2003 Page 40 of 56 both of those properties there and there. There is also a pedestrian access here. The applicant has moved -- worked to move some of these buildings, so that that pedestrian access didn't end right at the back side of a building, so they have opened that up considerably. There was also a lot of discussion at the Planning and Zoning Commission about a series of lots that were in here. They have, for the time being, just combined them into a single lot. This does -- the lot does accommodate one of the larger, nicer homes existing on the property. There was some question coming from Planning and Zoning Commission as to exactly how many lots we are approving and how many square feet of office space and how many square feet of commercial. The confusion arises in that our understanding is at this point we are just giving conceptual approval of this, yet they have shown platted lots there, so it's confusing the issue of the lot count and we have asked the applicant to clarify that today. It's basically the same issue here. It's conceptual approval of these two areas and, then, detailed approval for the Planned Development for the remainder of the property. We have close ups of those two commercial areas and that's all we have. With that, I will end staff's presentation. De Weerd: Okay. Council, any questions for staff? Okay. Will the applicant, please, come forward? Do you promise and affirm that the testimony you give tonight is the truth, the whole truth, and nothing but the truth, so help you God? Fluke: I do. De Weerd: Thank you. Please, state your name and address. Fluke: Madam President, Members of the Council, Darin Fluke, JUB Engineers, 250 South Beechwood in Boise, representing the applicant in this matter. In the spirit of brevity that's infusing the room this evening, I pledge to keep my presentation to 90 minutes or less. De Weerd: Well, you have five minutes. Fluke: I can do it in five, though. Anna, could I see the Site Plan, either the original or the modified -- this is the modified Site Plan. I think they did a good job of going through the various features of this layout. We have almost 80 acres here. This is about a four and a half acre park in the center, and it accommodates a tot lot, a basketball court, and an open play field, as well as generous landscaping. One feature that Anna didn't mention that I'd just like to point out for you is the interconnected system of paths within here splitting these blocks up here and here, here, basically, anywhere where the blocks got a little bit long, we inserted a path to enhance pedestrian access to the public road network. Let me just address the concerns that -- that are in the staff report. We worked out most all of the issues with Planning and Zoning Commission. We eliminated a couple of lots that we showed here, because there was some concern over a private drive, so what we show is one large lot here, I believe it's in the neighborhood of an acre, with a flag providing access to the local road, so that we can eliminate the driveway to McMillan. This also accommodates an existing house and its driveway will Meridian City Council Meeting AugustS, 2003 Page 41 of 56 remain. It does meet the offsets and that was redesigned -- the offsets required by the Highway District. That's where we are proposing for -- for the existing dwellings on site. There is also a dwelling over here that will go away, eventually, and a dwelling over here that will also go away. We have almost ten percent open space within this, as well as the interconnecting system of pathways. We did work with the developer over here to relocate this road just about 50 feet to the north for -- to enhance the layout for us here. You have a letter to that effect, I believe, in your packet. I hope you do, anyway. We just got -- or I got that over to staff today. With regard to this issue of the conceptual layout of the commercial area and the office area, what I stated to the P&Z is that we have asked for them to be platted, we do show these as lots, but the layout itself and how they all fit together is conceptual. We will have to come back with more detailed approvals when buildings go in there, but what we did was a maximum yield plan. We wanted to know what we could fit on there and that's what you see before you. If anything, you will see less than what you see here. This is the maximum that we can fit on there, so we are asking for that, and we will work backwards from that. We do -- we are asking for a conceptual approval of this layout, with the understanding that when we come back with detailed approvals, that the Site Plan may change somewhat and it may include something less than the square footage originally applied for. With regard to the number of lots, there was some confusion at the Planning and Zoning Commission with what we ended up with, because of what we eliminated. There were three lots eliminated, but only two of them were buildable, and so we -- what you see on this plan here includes 214 single-family dwelling lots. In general, the east-west road here divides the property between lots that are in the neighborhood 6,000 square feet. To the north, we have lots that are in the neighborhood of 8,000 square feet. They just get a little bit larger as you go to the north. It pretty well lines up with what's been approved around us. Lochsa Falls here, Bridgetower to the south, and Paramount to the east. We pretty much have developments all the way around us. We have worked hard to align all of our driveways and road connections with what's already been approved. About a week ago I got a call saying that a school was approved as part of Bridgetower, which initially didn't have a connection to McMillan, so I got in touch with the architect for the school district and we are working on that issue and it appears that they are going to be able to accommodate the location of our public road here with their new driveway, so we don't think we have an issue there. In summary, we think we have developed a nice project here with a lot of open space and a lot of nice amenities for the residents and we think it complies really well with what you had in mind for the north Meridian area and we'd just ask for your approval. De Weerd: Council, do you have any questions? Fluke: Thank you. De Weerd: Thank you. Is there anyone who would like to provide further testimony? Please raise your right hand. Moss: Tony Moss. Oops. Go ahead. Meridian City Council Meeting August 5, 2003 Page 42 of 56 De Weerd: Do you promise and affirm that the testimony you provide tonight is the truth, the whole truth, and nothing but the truth, so help you God? Moss: I do. De Weerd: Please, state your name and address. Moss: Tony Moss, 2400 West McMillan. De Weerd: Thank you. Moss: I live in that little square right there, the white square just to the - yes, to the upper left part of that development. I have a Development Agreement between Lochsa Falls -- excuse me, Farwest Development Corporation and Dan Gibson, which outlines all the ends and outs of the whole development. How many roads, how many streets, how many cul-de-sacs a fairly lengthy agreement. I just wondered if -- some of the statements in here this agreement and this particular development will be harmonious with all the other developments around it and I'm wondering is this development harmonious with Lochsa Falls and with Bridgetower to the degree that this development -- or, excuse me, this document outlines? There is a lot of information in here and I just wonder if we are getting in a hurry here, because that whole section of ground out there is now developed completely between Lochsa Falls and Kelly Creek Subdivision. Are all the houses harmonious and all the roads and all the cul-de-sacs with Lochsa Falls and is the -- is the development, since it is going to take up the whole section, really that necessary, because of the -- from the standpoint of Linder, Ten Mile, and McMillan are not scheduled for type of road improvement for the next five years. This is all set up -- I don't know what speed it can go through or any speed that the developers want, but the traffic on those roads right now is unbelievable. Are we going too fast for the area or the services from Ada County or City of Meridian or whoever it is to make this development go, along with everything else that's been approved out in that particular section? I'm not opposed to the Lochsa Falls Subdivision, because certain accommodations have been made for me, because of the easement that I have with the developers, but I'm sure -- I'm sure curious about it meeting the harmonious -- being harmonious with Lochsa Falls and being harmonious with the community, because of just the actual strain of what this is going to do to that particular area. It's more of a comment than a question -- rather than a statement, but I just -- I'm the only one out there that's living in a single-family unit in that whole section. If I didn't say something, I'd feel bad about it and I really think that this particular development, in looking at it, and looking at Lochsa Falls, is not harmonious with the surrounding area. I'm kind of going backwards here, because it says this one will be, meaning Lochsa Falls, but I don't think this one is harmonious with the rest of the development in that section, including the park, including everything else. With that, I will answer any questions, but De Weerd: Thank you. Council, any-- Meridian City Council Meeting AugustS, 2003 Page 43 of 56 Nary: Madam President? De Weerd: Mr. Nary. Nary: Mr. Moss, I guess if you could maybe be more specific. What specifically do you not believe to be harmonious? Is it the potential volume of traffic, the influx of people into that area? Moss: Size of lots. All those things. Potential volume of traffic. Also, I just wonder if this agreement that I have here -- how much research has gone into it being harmonious with what we are trying to develop here. Does it -- are all the things harmonious? I mean that's kind of a general term, I admit, but this particular subdivision and this particular part of that section out there is a lot different than Lochsa Falls as far as entryways, as far as roads, as far as size of lots, and harmonious to me does -- since it's one entire section. It's all being developed at one time, why wouldn't it be a lot similar in size, streets, everything else involved here and also the commercial buildings and the other amenities that this development is going to provide? It just doesn't seem to me -- and that's my opinion, but -- and that's reading this document, not knowing exactly all the things that's happened here, but just looking at the information from the City Council and Planning and Zoning, it just doesn't seem like it really fits. Nary: Is your concern that this -- like, for example -- I just want to clarify in my mind. For example, many times people that live on this side of the line want this border area to be of similar size, style, or whatever. Is that what you're talking about? Moss: I'm passed that. I'm just saying the whole section. I'm not trying to be selfish with myself or my location in this particular situation or saying that everything around my particular piece of property should be more like Lochsa Falls, I'm just saying that I look at the whole development. I say it doesn't really match what's going on around me and I don't think it matches what's going around in the other areas, too, so it's just -- it's just a case of the size, the density, the size of -- and the type of development is not harmonious with the rest of the area and -- Nary: So, you're saying it's denser because of smaller lots than the other ones around it? Moss: Exactly. Nary: Okay. Moss: And I think it's -- I don't want to say ill-conceived, but I just don't think that it has the same character as Lochsa Falls and I just don't think it has the same type of entryways, the same type of pathways, the same size of parks. I know they are requirements -- certain areas -- certain size of park for certain areas of the city, I'm just saying it seems to me that the rest of the development in that particular section is very well planned and I'm not comfortable with it. This particular part doesn't seem as good Meridian City Council Meeting August 5, 2003 Page 44 of 56 and as well planned as the rest of the section, because when this happens, if it does, that's the whole section right there. Nary: And, Mr. Moss, one more thing. I mean have you had any discussions with the developers of Lochsa Falls or any of the other ones because, obviously, they are not here to express the same concerns. I wondered have you had any discussion with them. Moss: Not really. I have talked to Marty Goldsmith a couple of times, but not in relation to this. I am -- like I said, I have had certain concessions because of the easement that I have into my piece of property that's bordering this, but -- and I'm comfortable with that. I mean I feel that I got a fair deal and that's the way it is, but it's not a selfish thing that I think my property values are going to change dramatically because of this, I'm just -- I'm just -- as an overview it just doesn't look like it fits with the rest of the area. It's not harmonious to the document, along with everything else in that particular area. De Weerd: Well, it sounds like you talked with the Lochsa developers quite extensively. I am assuming that you haven't really talked directly with the developer of this piece. Moss: No, I have not. De Weerd: So, you don't know what their vision is or -- sometimes looking at these plats you just don't see the landscaping or the entryways or any of that, what kind of -- if the applicant hadn't of told us what was in the open space, you have no idea what's in the open space. It could be that their development is similar to Lochsa, but they haven't shared that vision with you. Moss: Well, I have seen all the Lochsa Falls plats and all the information, because I am kind of a part of that and looking at that and looking at this. Just, like you say, envisioning what I see in this particular area and the size of lots, it looks quite a bit different to me, but I'm not an expert at this, I'm just using the information I have. I am privy to a little bit more than the ordinary person, because I'm the only one living out there and I'm probably more interested in the whole thing and it just doesn't look the same as -- the same conducive development that Lochsa Falls is. I apologize for not being more educated on this type of thing, but that's all you have to deal with, so that's what I am dealing with. De Weerd: Thank you, Mr. Moss. Any further questions? Bird: I have none. De Weerd: Okay. Is there anyone else who would like to testify on this application? Okay. Would you like to come up and respond? Fluke: Well, Madam President, Darin Fluke, JUB, for the record. I guess I would just tend to differ with Mr. Moss on the compatibility of the developments. By almost any Meridian City Council Meeting AugustS,2003 Page 45 of 56 measure that you want to use we are compatible. Our gross density comes in at just barely over three units to the acre. I think Lochsa is something at like three and a half to the acre. We have all single-family dwellings. I think they have got some multi-family in their development, but they have also got some offices and some retail, if I'm not mistaken. Land use wise we are almost one for one what they are doing. Open space, they have provided a city park, because that's where a city park was needed, so we, obviously, don't need one, but we have provided a fairly substantial contiguous piece of open space, so we compare there. As far as roads, our roads will be exactly the same section, a 50 -foot right of way with 36-foot roads, curb, gutter and sidewalk on both sides. We have connected with every single stub street that adjoins the property here, here, here and here. Four of them. I'm not sure what else we could do to be compatible. You know, the lot sizes, like I said, we range from 6,000 square feet at the low end, up to, you know, probably 12,000 square feet at the high end with an average being somewhere around seven or eight thousand square feet, real similar to what Lochsa Falls is doing. We don't have a roundabout, they do. Other than that, you know, I'm just not sure what we could do to be more harmonious. Again, with Bridgetower to the south, same kind of concept, they did a PUD, mix of land uses, and Paramount as well to the east. I can say with certainty that we are harmonious with the Meridian Comprehensive Plan, because that's the first thing we look at when we laid this out and decided what was going to go in here and that's why you have what you have in front of you, is because of that plan. We regard to the other standards, that are because of the zoning ordinance, you know, the lot sizes and dimensional standards, we follow the book. We think it's a good development. I guess I should just mention as well that we are sharing an irrigation system with Lochsa Falls, which right now they are building a pump station about in this area, which is requiring an 16 inch water line to that. That sort of gives you an idea of the scale of development. That's a very big water line for an irrigation line feeding that pump station and that will serve both of our developments. McCandless: Madam President? De Weerd: Mrs. McCandless. McCandless: Mr. Fluke, how does your house square footage compare? Fluke: Well, I don't know what the condition was for Lochsa, but we will have dwellings no smaller than 1,400 square feet per the ordinance and up. It's typically a function of the lot size as well. The 6,000 square foot lots will accommodate a 1 AOO square foot dwelling. Nary: Madam President? De Weerd: Mr. Nary. Nary: Mr. Fluke, is this the main entry for this subdivision that's right there? Meridian City Council Meeting August 5,2003 Page 46 of 56 Fluke: Well, there is that and, then, there is this one as well that we consider to be the main entrances. Nary: Okay. Was there -- since this is just a small drawing, was there some entryway type of enhancement that we are looking at for that or -- and one other thing, too. Did I understand you to say there will be this entryway, but there will also be some -- a driveway here right for an existing home? Fluke: Right. There is a driveway there now and we will maintain that until the land use changes on that. The treatment -- the entryway treatments have not been designed yet, but they will be similar to what you see -- what we have got is a 30 foot landscape buffer here and a 25 foot landscape buffer here, which will accommodate the detached sidewalk, as well as, you know, ample landscaping and some kind of signage feature. De Weerd: Mr. Fluke, how are your business -- or your pads, your retail or office space, how are they accessing? I see you do have some interconnectivity with the neighborhoods, but what are the access points out onto the road -- or into the arterial? Fluke: This particular one here has an internal connection, as you noted. It's got a right in, right out here and, then, it's got a full access drive there and there and, then, this we initially designed with two access points, but it didn't work because of a road approved in Bridgetower, we eliminated the two and have a single drive in here and, then, a local road connection here. Those -- those drives were supported by the traffic study, which indicated that they would be adequate to serve the development contemplated on those lots. De Weerd: So, on the one that's on the west, there is only one entrance out there? Fluke: Correct. Yes. There was not enough room to get a second entrance with the other drives -- with the -- particularly the road here to the south in Bridgetower, which we now align with, but we also have an entryway into Lochsa over here that we had to offset from. Given what was already approved, we didn't have room to get more than the one to the arterial, but we do have the interior connection as well. De Weerd: So, what is just directly to the west of that? Is that residential backing up to it or is that -- Fluke: That's a landscape feature in Lochsa. They have got some large open area here. That's why it wasn't so much of an issue for them to move this, because it basically made this landscape area a little bit bigger and this one a little bit smaller, so it was kind of a one for one. De Weerd: Well, staff, I'd really like to see how these things interconnect with -- if we have Preliminary Plats on these things, just to see how they do connect. Meridian City Council Meeting August 5, 2003 Page 47 of 56 Powell: Madam President, Members of the Council, did you get the letter from the Lochsa Falls folks? Did that make it into your files? It had a brief sketch that at least showed the two road alignments, but that was all it showed. Madam President, I will take that back to staff. We will try and compile something, because I think you're absolutely right, it would be helpful. Nary: Madam President? De Weerd: Mr. Nary. Nary: I guess I'm not finding something from Lochsa Falls. Is it a letter? Oh. Okay. They had no other objection, other than just showing you where the streets align? Powell: Right. Their concern was that they wanted to make sure that they didn't have to move the other easement immediately west to that and ACHD's response was, no, they do not. De Weerd: Okay. Sorry. We were looking on our computers. Are there any further questions for Mr. Fluke? Fluke: Thank you. De Weerd: Thank you. Powell: Madam President, Members of the Council, while you're contemplating, I did bring up the issue of the school. Bridgetower before, just because I wanted to assure you that we had asked the applicant to work with the school district to make sure that was going to be possible for them to get the driveways they needed, since it had not been contemplated at the Preliminary Plat stage. De Weerd: Well, the Public Hearing is still open and I don't see any further testifies. Bird: Madam President? De Weerd: Mr. Bird. Bird: If we are all done with anything that needs to be said in public, I would move that we -- I'm sorry. I move that we close Public Hearing AZ 03 -- De Weerd: I'm sorry, Keith. There is still -- Bird: Okay. De Weerd: I'm sorry, sir. Gibson: My name is Daniel Gibson. Meridian City Council Meeting AugustS,2003 Page 48 of 56 De Weerd: Do you promise and affirm that the testimony you provide tonight is the truth, the whole truth, and nothing but the truth, so help you God? Gibson: I do. De Weerd: Please state your name and address. Gibson: My name is Daniel Gibson. My address is 19500 Highway 20-26, Caldwell, Idaho. I'm the owner of the property that's just to the west of this property and I think my question is on this commercial property they have the one entryway into it. Then, you look at the main entryway coming into the subdivision and it makes a left turn, it looks like the road almost like dead ends, it doesn't look like there is a cul-de-sac there. I just wonder why that road doesn't continue through into the -- right in there. Right. That looks kind of like it's a dead end. It looks like that should enter into the commercial area maybe to make the flow through there a little better. Otherwise, I -- what I see happening is in that commercial area I see a lot of traffic going over to come through the Lochsa Falls Subdivision. It just kind of looks like it dead-ends there with a two-lot split. It doesn't look like there is even a cul-de-sac. The other thing that -- if you look at your letter, you see the subdivision of Lochsa Falls -- and this is a real entryway and when you look at the entryway on these subdivisions, they are just single streets, I mean it doesn't show the landscaping or anything, you know, what that entryway is really going to look like. I mean is the Lochsa Falls Subdivision entryway going to look real well landscaped and this entryway is going to distract from it or -- it just doesn't look like they are going to be equal. And you can't really tell from this drawing and know exactly what they are going to do. I'm just saying I see a dead end and I see just streets coming into a subdivision. That's the only thing I wanted to mention. De Weerd: Thank you, Mr. Gibson. Any questions? Do you want to respond? Fluke: What we have got here is an L-type turn around, which has been approved by the Fire Department in the past. We still have to have Meridian Fire Department approval for this type of turn around. We don't really want to encourage traffic utilizing these two developments to travel through our subdivision or Lochsa Falls. There is no benefit to them to come up to here and come out to here, because you still have the same turning movement onto McMillan Road that you do right here. This is an office use, it's fairly low intensity, it's not retail uses or anything like that and, again, the traffic study showed that a single entrance would accommodate it just fine, given the anticipated volume of traffic. As far as the entryway corridors go, yes, we don't have a split entry with a median in there, but we will have nice landscaping in the landscape buffer with a nice entry feature that will not detract from Lochsa Falls in any way. We don't want this one to go through, because we don't want to encourage local traffic. What we want to encourage is people to walk to these developments, which is what the plan envisions and which is why these uses are getting incorporated with the residential uses. We initially didn't have a road connection here, that was at the behest of staff, and the reason I didn't put that there was for the same reason, that I would rather not Meridian City Council Meeting August 5, 2003 Page 49 of 56 encourage people from here or from Lochsa Falls to hop in their car and drive here, we'd rather have them walk here. What we initially had was a pedestrian path there, rather than a road connection, so -- another road connection simply is not necessary here and what it will do will be to detract from the value of the lots in that area, so that's why it is the way that it is. De Weerd: So, Darin, on your smaller lots, your 6,000 square foot lots, you said you're going to put a 1,400 square foot house on that? Fluke: Yes. De Weerd: Okay. You don't have any duplexes, townhouses, four-plexes, or anything like that? Fluke: No, ma'am. All single-family product in this. Nary: Madam President? De Weerd: Mr. Nary. Nary: So, is there a path right here, Mr. Fluke? Is that -- is that what this is or is.this a drainage or -- Fluke: This is a common area that will be used as open space, you know, for the people here, It will be landscaped and I believe that it likely will accommodate a shallow swale, but it will be landscaped and it will be open and it does provide a pedestrian connection. As well, the Planning and Zoning Commission wanted us to provide an easement to this lot in the event that it does with commercial land uses in the future, which is not our intent, but, you know, 50 years down the road or whatever, who knows, so we will provide an easement to access this -- this parcel from this parcel. Like I said, it's got a single-family dwelling that's only a few years old and so we anticipate that that will remain for a while anyway. Nary: So, really, just to follow up, then, I guess on the previous comment by Mr. Gibson, really, the intent of these access points here, really, is just to allow some of this traffic to get through there, but, really, like you said, there is not really any real purpose for people to drive back through this, unless they happen to live up here. Fluke: That's correct. Nary: They are going to come out on these points here or there or there. Fluke: And if they were headed to points north and west, there is just really no benefit to coming through this development to get there. I mean we connect at the points that are there, but the attractions in Lochsa are going to utilize their on collector roads, Meridian City Council Meeting August 5, 2003 Page 50 of 56 because that will be the easiest way to get through, rather than coming through the circuitous route of this project. De Weerd: Just one more question is what kind of market are you attracting by this subdivision? Fluke: What kind of market? De Weerd: Housing market. Fluke: Well, are you talking price wise? I imagine that the dwellings in the upper end of this will probably start in that 160,000 range, similar to Cedar Springs and Watersong, Cedar Springs North. In the southern end of the development on the smaller lots, those lots will probably -- I don't -- they will probably start at 120 grand or so. De Weerd: Okay. Thank you. Fluke: Thank you. Powell: Madam President, Members of the Council? De Weerd: Anna. Powell: I just wanted to let you know that the Site Plan, the most current Site Plan, does have today's date on it -- or the most current Preliminary Plat. Excuse me. De Weerd: And what is the date on that? Powell: August 5th. De Weerd: Okay. Is there any further discussion? Okay. Is there any further testimony? Bird: Madam President, then, if there is no more testimony, I will move that we close the public hearings for AZ 03-013 and PP 03-014, and CUP 03-028. McCandless: Second. Nary: Second. De Weerd: Okay. It's been moved to close the Public Hearing on Items 16, 17, and 18. All those in favor say aye. Okay. All ayes. MOTION CARRIED: ALL AYES De Weerd: Discussion? Meridian City Councll Meeting AugustS, 2003 Page 51 of 56 Nary: Madam President? De Weerd: Mr. Nary. Nary: I think the only comment I have -- I think it's a very nice subdivision, I think it is compatible with the surrounding areas. I mean I understand Mr. Moss's concern and it's the same concern we always have is the volume of people that are coming, but I think that, you know, it's always the same issues, that the people -- the people come and the roads get expanded. That's just how it works. I think they have done an excellent job at trying to provide what we have wanted in our Comprehensive Plan, I think the quality of the housing and this is -- looks very good. I think the open space is a tremendous asset to this subdivision. I appreciate the fact that it has approximately ten percent of open space, so I think that's great. We don't see that very often and I don't think we have seen too many subdivisions over two houses that did not require a Variance for a block length. They have done an excellent job of putting some pathways in and providing some other ways for people to get around in here without just driving, so I can't see any down sides at all. McCandless: Madam President? De Weerd: Mrs. McCandless. McCandless: I concur. He beat me to it, but I would have said just about everything he did. I like it very much. De Weerd: Thank you. Okay. I would entertain a motion, then. Bird: Madam President? De Weerd: On Item 26. Yes, Mr. Bird. Bird: I move that we approve AZ 03-013, the request for annexation and zoning of 79.77 acres from RUT to R-8, C-G and L-O zones for the proposed Kelly Creek Subdivision by Kevin Howell Construction. Northwest corner of North Linder Road and West McMillan Road and to incorporate all Planning and Zoning and staff comments, for the attorney to draw up the Findings of Facts and Conclusions of Law and Decision of Order. McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve AZ 03-013. Mr. Clerk, roll call vote. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. Meridian City Councll Meeting August 5,2003 Page 52 of 56 MOTION CARRIED: ALL AYES De Weerd: Okay. Item Number 17. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move that we approve PP 03-014, request for Preliminary Plat approval of 240 -- De Weerd: Thirteen. Bird: -- 214 lots, building lots, and 15 other lots on 7~.77 acres in a proposed R-8, L-O, C-G zones for the proposed Kelly Creek Subdivision by Kevin Howell Construction, northwest corner of North Linder Road and West McMillan Road. I believe the Preliminary Plat date was August 5, 2003, and to incorporate all Planning and Zoning and staff comments and for the attorney to draw up the Findings of Facts and Conclusion of Law and Decision of Order. McCandless: Second. De Weerd: And let's just clarify that there is 213 building lots. Bird: It's 214. He clarified that. De Weerd: Fourteen? Okay. Okay. It's been moved to approve PP 03-014. Is there any further discussion? Okay. All those in favor say aye -- oh, on Preliminary Plats? Berg: Yes. Findings. De Weerd: Okay. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES De Weerd: Okay. Item 18. Mr. Bird. Bird: Madam President, I'd move that we approve CUP 03-028, request for a Conditional Use Permit for a planned unit development for 214 residential units, 34,200 square feet for office use and 35,790 square feet for commercial for the proposed Kelly Creek Subdivision by Kevin Howell Construction. Northwest corner of North Linder Road and West McMillan Road and to incorporate all Planning and Zoning and staff comments, for the attorney to draw up the Findings of Facts and Conclusions of Law and Decision of Order. Meridian City Council Meeting August 5, 2003 Page 53 of 56 McCandless: Second. De Weerd: Okay. It's been moved and seconded to approve CUP 03-028. Mr. Clerk, roll call vote. Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES Item 19. Approve 2004 fiscal Year Tentative Budget: De Weerd: Thank you. Okay. Item 19, approve the 2004 Fiscal Year Tentative Budget. I think there is one item that in our Pre-Council, we didn't discuss and that was if there is any desire by Council to do anything with the Council president pay. I think that would have to -- well, I guess that wouldn't influence this, it would just shift a number a little bit, but it would be an appropriate place to have the discussion, if you would like to further discuss it. Nary: Madam President? De Weerd: Mr. Nary. Nary: I guess in thinking about this particular issue, I guess I was looking at a broader issue. I do think it is not unreasonable -- I know it's always difficult to want to have anything that pays anybody up here, no one ever wants to do that, but I don't -- I think your proposal is not unreasonable, because I do recognize that the Council president position does carry a lot of other responsibilities. Again, I don't know what everyone else thinks. I know that the city of Boise does not pay the Council president more. I don't know about other cities. I know the City of Boise ordinances do pay the Council president a stipend whenever the mayor is out of town and the Council president has to be the mayor, so they -- I don't know if that's a trade-off that they have come up with, but they do have that provision. Something else that we may want to think of more of along term and not necessarily for this discussion, but the Mayor's pay and the Council pay is set by ordinance and at least one method to look at for long term is whether or not we want to have an ordinance that has some built-in increases to those salaries over some period of time, whether it's yearly or biannually, whatever. I mean something like that. I think that you have -- I think at some point you have to discuss those and those are always very uncomfortable ones to address and I think the way some municipalities deal with that is simply by enacting ordinances that set pre-set times as to when increases for those positions will occur, so that it's done in ordinance form, there is a public hearing to it, and it's really done fairly openly, but I don't have a particular preference one way or the other. I understood your reason for proposing it and I think there is some merit to that, but I don't really have a burning issue one way or the other, so -- I don't know what everyone else thinks. De Weerd: Is there any other comments? Meridian City Council Meeting AugustS,2003 Page 54 of 56 Nary: Sounds like moving on to me. Bird: Madam President? De Weerd: Mr. Bird. Bird: I move that we approve the Tentative Fiscal Year 2004 Budget -- I mean this is very tentative, because we have got a Public Hearing in August and -- but I move that we approve it if we have to. De Weerd: If we have to? Is that part of your motion? Bird: This is the first time -- this is the first time I have ever -- in six years that we have ever done this. De Weerd: Yes. Bird: Done a tentative -- yes, it is. Nary: Actually, we do it every year. Berg: We do it every year. Nary: It's just to provide the notice to what we are doing, so that -- Bird: I thought we did that two weeks ago. Berg: Madam President? De Weerd: Yes. Because those were worked out. Mr. Berg. Berg: If I could just address a few issues. We are required to approve a tentative budget, so we can notice the figures in the paper, so people could come into Public Hearing and comment on those figures and we do, do it every year. We kind of agreed upon something, but we also -- two weeks ago, but we also said that we would put it on this calendar date to approve it officially -- Bird: Oh. Okay. Berg: -- once Stacy put together all the figures and made sure everything came to the right understanding of what you guys decided. The other issue is that once we approve this tentative budget, my understanding is we don't -- we can't go over that or increase it, we have to keep to that amount or we could approve something lower, so we always want to keep that in mind also. Thank you. Meridian City Council Meeting August 5,2003 Page 55 of 56 Nary: I would second that motion, but I just have a comment. De Weerd: Okay. Mr. Nary. Nary: I did note in the documents, as we had discussed in the hearings, the 2.5 percent increases included in the personnel base of each department and that is noted in each of the different sections, the general fund, special services, and enterprise. It also indicates that the employee merit and incentive for each set -- for each portion of the budget in the special services fund. The general fund it's indicated that the employee merit and incentive section has a number affixed to it and it indicates on the note that the Council is to administer as we had directed, it is not reflected in the enterprise fund regarding the personnel. I simply would ask that that be corrected to include that they all be the same that was meant for all the different sections. Other than that -- Bird: Yes. That's fine. De Weerd: Will, can you make sure that Stacy gets that comment? Berg: Madam President, yes, I will. De Weerd: Okay. Thank you. Bird: Call for the question. De Weerd: Okay. The question has been called for. There is a motion on the table to approve the 2004 Fiscal Year Tentative Budget as presented before you. All those in favor say aye. Do we need role call? No. Okay. MOTION CARRIED: ALL AYES De Weerd: Okay. Mr. Nichols. Nichols: Madam President, because of a prior item on the agenda, I'd ask the Council to enter Executive Session for -- if you would, 67-2345(1 )(c) with regard to negotiations to acquire an interest in real property and ask that Mr. Watson be available. De Weerd: Okay. Nary: Before we do that, could I ask one question of Mr. Watson, so that he doesn't have to wait around a long time. Madam President? De Weerd: Yes. Nary: We had a letter in our boxes today from Amanda Alvaro from the Quasar Development and my recollection was we had this discussion previously with Tuscany and we said whatever you want to do, Brad, was fine and so we didn't necessarily grant Meridian City Council Meeting August 5, 2003 Page 56 of 56 this approval that she thinks we might have granted and I didn't know if you had had some further contact or we needed to make some direction, but is this the one I'm thinking, they had asked to cut across the property that we said no, that we weren't going to make you do that, that was their call and it was not within the plan and that was fine, so -- Watson: Councilman Nary, their next project called Tuscany Village is at Planning and Zoning Commission Thursday night. The cut-through sewer would be within that project, so I think her letter is directed to be included in that testimony for that Public Hearing Thursday night. Nary: Okay, Yes. The letter was addressed to us and I guess it was -- so it's still pending. I don't think we -- I guess what I -- I just wanted to clarify is I don't believe we gave direction to simply change the plan, I think we simply said let the process take its course. It's still doing that and this is relevant as to that; is that correct? Watson: That's my understanding that this is the normal course of events where they will address it. Nary: Okay. De Weerd: Okay. Well, I would entertain a motion. Bird: Madam President, I move that we go into Executive Session as per 67-2345(1 )(c). De Weerd: Okay and do I have a second? McCandless: Second. Nary: Second. De Weerd: Okay. It's been moved and seconded to adjourn into Executive Session. All those -- oh, I'm sorry. Mr. Berg. Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye. MOTION CARRIED: ALL AYES (Enter into Executive Session) (Reconvened at 9:50 P.M.) De Weerd: Come out. Bird: So moved. Meridian City Council Meeting August 5, 2003 Page 57 of 56 Nary: Second. De Weerd: Okay all those in favor say aye. MOTION CARRIED: ALL AYES De Weerd: Okay we're out of Executive Session no decisions were made. I would entertain a motion to adjourn. McCandless: So moved. Nary: Second. De Weerd: All those in favor say aye. Okay adjourned at 9:50. MOTION CARRIED: ALL AYES Roll call: McCandless, aye; Nary, aye; de Weerd, aye; Bird, aye. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 9:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: R~~ ~ .. ... GBERT D. CORRIE, MAYOR t3 / (t{ I tJ3 DATE ATTESTED:d~~~4t.-", I < WILLIAM G. BERG, ., CITv;'~ '\ 0 g ~.... <:> .,. 16\ ' ~ $ ....'/ '1 0~ ,$ ///'",00UNT'l , '\\\'\" 111111/111111\1\\\\ August 15, 2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 19, 2003 ITEM NO. 3~fb REQUEST Approve minutes of August 5, 2003 Pre-Council Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMP A MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: \IV {/;yro Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetlngs shall become property of the City of Meridian. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA TuesdaYJ August 5,2003 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X o Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Continued from July 22, 2003 PreNCouncil Meeting: Discussion of Locust Grove Overpass RightNof-Way Reimbursement: Discussed (15 minutes*) 4. Discussion of Revocation of Conditional Use Permit for Meridian Automotive - Anna Powell: Administrative Decision (30 minutes*) 5. Executive Session: No Decision * Approximate allowable time set for agenda item may change depending on discussion. Please use the designated minutes as a guideline only. Meridian City Council Agenda - August 5, 2003 Page I of I All materials presented at public meetings shaH become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Pre-Council Meeting August 5.2003 The Pre-Council Meeting of the Meridian City Council was called to order at 6:05 P.M. on Tuesday, August 5, 2003, by Council President Tammy de Weerd. Members Present Tammy de Weerd, Cherie McCandless, Bill Nary, and Keith Bird. Members Absent: Mayor Robert Corrie Others Present: Bill Nichols, Gary Smith, Kenny Bowers, Anna Powell, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X o Mayor Robert Corrie Bill Nary Keith Bird De Weerd: Okay we'll call the Pre-Council Meeting of August 5, 2003 it's 6:05. I'll call the meeting to order and ask the clerk to call roll. Item 2. Adoption of the Agenda: De Weerd: Okay Item Number 2 adoption of the agenda. Bird: Madam President. De Weerd: Mr. Bird. Bird: I move we adopt the agenda as published. Nary: Second. De Weerd: It's been moved and seconded to adopt the agenda as presented. All those in favor say aye. All ayes motion carried. MOTION CARRIED: ALL AYES Item 3. Continued from Discussion of Reim bursement: July Locust 22J 2003 Grove Pre-Council Meeting: Overpass Right-of-Way De Weerd: Item Number 3 this is a continuation of the discussion of Locust Grove Overpass right of way reimbursement. We asked Bruce Mills to come back and talk to us. Council Member Bird was not here so we postponed it until you could hear it too. Thank you. Keith just a little background we did say Meridian City Pre-Council rliH~eting August 5, 2003 Page 2 of 12 probably the main bulk of the questions were regarding the intersection at Overland and Locust Grove. Mills: Yes. Bruce Mills ACHD Garden City. I've given you a sketch of the intersection with Overland Road and Locust Grove. The highlighted yellow areas are the actual areas where we're doing takes so we're not purchasing entire parcels. However, up in the northwest corner we are buying a pond site for detention. I went over this with staff at ACHD and basically we feel that yes, there are a few parcels that probably do not fall within the boundaries of the project which is Locust Grove from Overland to Franklin including the intersections. Let me say this, what we're looking at right now is the approaches to the intersections of course do need some widening as a mixture of right of way because of tapers and widening out for turn lanes. Part of that was included in the right of way takes. However, if you look at Lot Number 9, which is on the southeast corner of the intersection, we purchased the entire frontage a strip along that. We only need about half of it for our turn lane so we're proposing to credit back that south 475 feet and not charge the city for that right of way. Similarly, on the west leg of the intersection there are Lots 1, 2, 3, and 4 of Sportsman Pointe. Again, we purchased those however the major reason for those purchases is for the widening of Overland Road in the future not for Locust Grove. We would exclude those as well. Also, the pond site itself there's a yellow strip we're purchasing an easement. This is in the northwest corner of the intersection. We're purchasing an easement along the west side of Lots 6 and 7 and the pond site itself. However, I've been told by our design and construction people that that pond site is only handling about 25 percent of the - the pond site is sized to handle Locust Grove flows. The other 75 percent is actually to handle Overland flows from that project when we do that. Therefore, we should have a credit back on that. Unfortunately, tonight I have not had an opportunity for our staff to calculate the exact amount of those credits but they're going to be something in the range of 100 to 120,000 dollars. That's my best guess at this point. What we would propose to do is under the sheet that I don't know if you still have it from last time but it was our billings. Number 4 was the one that we have not received - you have not made a payment on yet and that was for 179,609 dollars. That's for Lots 6, and 7 for what we've purchased there. We would probably subtract those credits out of that, send you a new bill for that which would be again probably 100 to 120,000 dollars less than that 179,000 that you have. Bird: Madam President. De Weerd: Mr. Bird. Bird: Bruce, when we get these credits back I want -- like Lot 1 how much they paid for that. This six and seven is absolutely ridiculous. Anybody that would pay that amount for what the footage you're getting because 10 takes up most of the footage. Now I don't know what you're paying for the pond sites - Meridian City Pre-Council Meeting August 5, 2003 Page 3 of 12 Mills: Quite a bit I think - Bird: -- a whale of a price for it but I tell you we don't have 100 feet there that we had agreed to help purchase. That's 179,000 dollars. When we break these out I don't know how ACHD thought we were going to be paying down on Overland Road and everything when our agreement was between Overland Road on Locust to Franklin Road on Locust over the deal. They're billing us for that. I just want to want a break out of what each lot costs because that's not hard to do when it comes through. Mills: For every lot regardless of the ones that we're giving credits on you would like a list of? Bird: Yes even with the credits I still want to know what we paid for them. Mills: Okay that's no problem. We can do that. De Weerd: Bruce it might be helpful I don't know if you can answer this at this point but if you can tell us how the prices are arrived at. The prices of this right of way. Mills: For each parcel broken down is that what you mean? De Weerd: Yes. Mills: Because we have a land value and we have easements that we buy as well for the slopes we may be tying into. We have damages and improvements that we purchase. Fences, trees, and that type of thing along the parcels. I don't know how detailed you want. Nichols: Madam President. Mills: We also have administrative settlement amounts for some of these parcels where what we offer at fair market value they won't accept that and we go a little higher. De Weerd: Mr. Nichols. Nichols: Madam President the agreement is supposed to require that when they submit a billing there is supposed to be a copy of the purchase and sale agreement, a copy of the closing statement, a copy of the cost of the appraisal and negotiation, recorded deed and summary of transaction including total amount requested for reimbursement. Mills: Right and I can't tell you if we sent that or not. Have we sent those? Meridian City Pre-Council rvteeting August 5, 2003 Page 4 of 12 Smith: Madam President and Council Members we did receive quite a packet of information with each invoice. Some of it was - well there was a lot of information there let me put it that way. I'm not sure I understood all of it but there was an appraisal enclosed with the information. There was a purchase agreement enclosed with it and just a lot of information there that was transmitted to me from the Finance Department. De Weerd: Okay so Mr. Bird if you wanted to review that information that probably would answer a lot of your questions. I think those are what you are looking for right. Bird: If we got them in there I'll go take a look. De Weerd: Okay. Mills: j'lI still provide you with a summary as you asked for, for each parcel, how much it costs and a breakdown of what we're crediting back. De Weerd: Thank you. Nary: Madam President. De Weerd: Mr. Nary. Nary: Yes, in looking at one of these maps, Bruce, you know it looks like on the other side the north side of the freeway there the one that sort of jumped out at me seemed a little odd. I know we're not looking at a billing for that yet but at Lots 15, 16, and 18 it appears that the way it is drawn on this map it's not the frontage. I'm not sure - Mills: I'm sorry that must be one of the other let me get the other map out. Nary: It appears - yes because at least the way it is drawn it's drawn off the roadway. I don't know what's there so I'm not particularly sure when we get to the billing part of that as - I don't know what's in that space. Bird: We already paid for it though. Nary: What's that? Bird: We paid for that. Mills: We actually purchased along Locust Grove even though the arrows are pointing kind of on the west side of the parcel. We purchased all along the east side a portion of the frontage. Meridian City Pre-Council Ivleeting August 5, 2003 Page 5 of 12 Nary: Oh I see yes that was paid July 14th I'm sorry. Then looking at the map it doesn't appear that it's actually frontage on the road so I'm not sure exactly if there's another map with a yellow highlighter that's going to come that says will be actually bought or paid for. Mills: I can do that. I'm sorry I didn't tonight because I was concentrating on the intersection but I can include that map with the other information I'm supposed to bring. Nary: I guess I'll -- the other harder question too is that on some of these from what I'm gathering from what you're saying is as we've reviewed this and now you folks have looked back at the agreement. We've looked at the agreement we all sort of agree there's about 120,000 dollars now to be credited back towards these purchases we've already authorized paying. I guess how do we avoid this in the future. It appears to me that the only reason we're even having this conversation is because we brought it up at our joint meeting. I guess I'm a little curious as to how did you inadvertently bill us 120,000 dollars that you shouldn't have and how did we agree to pay it when we shouldn't have? Mills: And the best way I think I could answer that question is that the people who were putting together those billings were only given the limited - they were given a map that said here is the boundary of this project per the agreement. It took in every parcel that was going to be bought so they really didn't they didn't break that information out. When it came to the pond size, or the pond itself obviously no one ventured the information that this pond is going to be used for two different projects not only for the Locust Grove project and that the majority is actually on a different project. How can we prevent that in the future? The only parcels left to buy at this point are definitely within the limits of the agreement. They are north of the overpass area. I don't see this same situation cropping up on this agreement again. The ones in question are the ones at the intersection of Overland. Nary: So you could get us another map of the north side that would have what particularly we paid for this because you've given us basically the same kind of map on the south side of these very large parcels of which we're only paying for 10 percent of it. Mills: A strip along there. Nary: Yes, a strip of that piece so you will have something else that you could provide showing exactly what's being billed for? Mills: Absolutely. De Weerd: You can in that summary Bruce if you can show us what has been purchased and what still remains to be purchased. We pretty much have that but if you can put that in your summary that would be helpful. Mr. Nary I think this Meridian City Pre-Councillvleeting August5,2003 Page 6 of 12 was also raised because Gary got the bill for it and he raised some questions. I guess in the checks and balances that we do have set up I feel comfortable that some of this won't slip through. Now that we've caught it, we can make sure that we have set policies or process to go through to make sure it doesn't happen again. We know that Gary's being very thorough of his evaluation of what we're paying for. I appreciate that Gary. Smith: Thank you. Madam President and Council Members also Bruce did furnish me two weeks ago I think it was a set of right of way plans for Locust Grove from Bentley north to Franklin. Those right of way plans have the parcels shown on them with names, dimensions so it will be easy for me to check the invoices against those right of way plans. My biggest concern was with this intersection business because I didn't have any real good plans of what the invoices did include which is what Bruce has now furnished to you. Thank you. De Weerd: Thank you Bruce. I appreciate you reporting back to us on that. Mills: Sure. Was there a question on a detention pond as well that I had heard? Bird: When we go over these - we've been billed twice for Lot 3. We've been billed the Bentley to Franklin Lot 3. Maybe it's a different lot. We've been billed up on Item Number 2 for Lot 3. Mills: I'll check I think it is a duplicate number but that it's still two separate parcels. Bird: Somebody said 120 I think it's more like 190. De Weerd: Okay. You can get that back to the City Clerk's Office and he can get that to us. Thank you Bruce. Mills: Madam President was there a question also, I had heard on the detention pond on the northeast corner of Meridian and Overland. De Weerd: Oh just Cherie and I met with Katy last week and noticed that we have a detention pond there at Overland and Meridian / Kuna Road. It's in our entry corridor and I had just asked her what was the landscape I mean what were the plans for that area. She said that she would bring the question back. Mills: I've got some information if you would like that right now. De Weerd: That would be great. Mills: I'll be brief. De Weerd: Council do you mind? Meridian City Pre-CouncillVleeting August5,2003 Page 7 of 12 Nary: No. Mills: Just quickly ACHD when we landscape our ponds if you will normally they're pretty much just hydro seeding getting some ground cover established on them. Any other landscaping requirements that some of the agencies or the private parties would like typically they pay for those and then they maintain them through an agreement with us. That particular pond when we're done with our rough grading it's going to get just hydro seeded so it it will get some grass growing on it. It's going to - when we do that intersection, in the future they're going to expand that pond so we didn't want to put a lot of effort into doing any type of landscaping at this time no matter what until we came back and expanded the pond for the intersection. If it's something that Meridian would like to see landscaped in the future we could work towards some agreement whether or not we wound up paying for that landscaping or selves up front but certainly the long term maintenance we would ask the city or some other party to take over. It's not something we would do. De Weerd: Well I think that's definitely something that we have to discuss. Maybe that's an item of discussion for the next joint meeting. That is our entry corridor and your ponds have traditionally not been very esthetically pleasing. Of course, when I saw it there and I didn't know that there was plan to be there that was very concerning to us. We also look at the park and ride. The park and ride didn't follow our ordinance either. Those are designated corridors and so I'm somewhat surprised that there aren't any more extensive plans for putting a pond in such a highly visible area. Yes, it is a real concern for us and that is something that I guess we need to take up with the Commission. That is the entry into Meridian and we can't look at the traditional ACHD pond at that kind of an entryway. Mills: Okay. De Weerd: Any other comments from - McCandless: No I agree. De Weerd: I do appreciate you getting back to us but I don't know what they were thinking to put that there if they didn't intend to live up with our ordinance. We do have more extensive ordinances in entryway areas. Mills: And I'm not aware of those. Perhaps I can talk to Anna later about that. Thank you. De Weerd: Thank you. Gary. Smith: Madam President if I could bounce back to the first subject on our invoices. I just want to give some credit to City Clerk Berg because he sent that Meridian City Pre-Council Meeting August 5, 2003 Page 8 of 12 first invoice my way and asked me to take a look at it. That's kind of where the check started. De Weerd: Thank you Gary. We usually can rely on our City Clerk to keep that eagle eye on things. Nary: Evil eye. De Weerd: Eagle. Nary: Oh eagle eye. De Weerd: Thank you Mr. Nary. Item 4. Discussion of Revocation of Conditional Use Permit for Meridian Automotive - Anna Powell: De Weerd: Item Number 4 discussion of the revocation of Conditional Use Permit for Meridian Automotive. Powell: Madam President Members of the Council we're just here tonight to make sure that we're proceeding with your authority. The Conditional Use Permit expired due to the lack of compliance with conditions of approval that were granted. That happened in about late April just about I think two days after I got on the job. I believe that Dave McKinnon forwarded a memorandum to the Mayor that was probably circulated to you. We're just now getting back saying we assume that you do indeed want us to begin revocation of the Conditional Use Permit. There has been some discussion with the applicant's representative regarding perhaps coming in for another Conditional Use Permit so we just wanted to verify with you that we would go ahead and revoke the existing approval for the CU. Nichols: Madam President. De Weerd: Mr. Nichols. Nichols: Anna in order to revoke a permit there has to be a hearing. The Council needs to - it needs to be presented to the Council in hearing format, notice of hearing given to the permit applicant. If it's staff recommendation that the permit be revoked then that process needs to begin so that this Council can vote up or down on whether to revoke it. I don't know that it's the province of the Council to tell you whether you to go forward with that or not it's really an administrative level decision whether you bring it forward to the Council. Then they make the decision at a hearing level. They can't pre-judge whether it should be revoked or not. Meridian City Pre-Councillvieeting August 5, 2003 Page 9 of 12 Powell: I knew it was a hearing and I wasn't looking for a vote today. Perhaps this is just a question to Council then. Since the Conditional Use Permit that was a condition of approval as assigned by the City Council says to begin to revoke the approval then I should take that as direction to begin that on behalf of the city. Nichols: Madam President Members of the Council. I think that's the administrative decision whether to proceed with - whether staff believes those conditions have been met if they do not believe they have been met and therefore the issue should come before the Council as to whether to revoke that permit or not Powell: Okay. I'm sorry for the confusion Madam President. I've never done this before. De Weerd: I thank you. Council it is 25 after 6:00. We have - Councilman Nary had brought up that maybe we can clean up some old business in regards to our budget process. If you would all be in agreement to that, we can have some discussions on that process. Nary: Madam President. De Weerd: Mr. Nary. Nary: They may not have heard me earlier. All I was - when you had asked if there were any other issues we had had a very brief discussion at the budget hearings about some policy questions that have arisen occasionally on some spending issues. Departmental issues as well as sometimes Council issues regarding very minor things meals, I think flowers were one of the discussions at one point from departments. I didn't know if there was some consensus from the Council here if you wanted to have that discussion. You had also raised earlier I think at the budget hearing that was your I guess desire to at least discuss the issue regarding I think the Council President pay. I don't remember if it was Council pay, in general I can't recall. You had mentioned earlier that you felt that the time - also I think you had mentioned very clearly this wouldn't benefit you you wouldn't be the Council President next year anyway. That the Council might want to have a discussion about whether or not whoever serves in the Council President's position that there should be some additional compensation for the time that it takes to carry out that responsibility. Again, I didn't know if anybody wants to have that conversation or not but I just thought since we had time if we wanted to that would be fine. Was that all that was talked about in regards to the budget I don't remember if there was something else in regards to some expenses? De Weerd: I think those are the issues that were raised that had not been discussed. I think the flowers and the in town meals were kind of reminisce of Meridian City Pre-Council rvleeting August 5, 2003 Page10of12 when we were doing the travel policy and some of the other purchasing type of policies. Is there any discussion on that? Nary: Madam President I guess what I would I guess put out for the discussion point I don't have a problem in trying to formulate with the Finance Department or something. Something clarifying within the budget within the policies as to things like you know those types of (inaudible) expenses that come along for the department as well as the Councilor the Mayor especially in town meals and the like. I think the discussion came up once originally the Mayor isn't here tonight but about the Chamber or some of the other types of meals that come along that the Mayor attends or the Council Members attend for varieties of different things or whether or not they're business related expenses. I think in the past we've generally charged them as business expenses. I don't know that there's a clear policy to that so I don't know if we want to at least invite that discussion with Stacy either at a Pre-Council Meeting or if you want to take that yourself and have that discussion with her. I don't have an objection to it unless anyone else does for you to have that conversation with her to see if we need to clarify some of those things, so when they get done that we aren't always asking the same question. De Weerd: During the travel policy that issue did come up. If you would like me to talk to her as a Council President, I certainly can. Either that or our department liaison can do that. I don't know Mr. Bird what are your thoughts? Bird: What are my thoughts? I think everybody knows where I stand on stuff like the Chamber and stuff. I think that that isn't a city function that the city should be paying for their lunches. I think you go over there as an individual on that but I think we need to have policies like the flowers and stuff. I'd much rather send a 20 dollar flower then pay for all four of our dinners at the Chamber. I will be glad to talk to Stacy and see if we can get a policy. I don't think we have policies. If you don't have policy then what do you do? That's our biggest problem. I think this is what's going to - definitely shows up. Not that anything has ever been abused in this city. I never would say that but I just feel that if I go to the Chamber that's my prerogative to go and I will pay. If it's a policy for the other then, I have no problem with that either if they pay for the others. If it's a policy but I don't think we have a policy and I think, that's where we need to get some policies going. I'll talk to Stacy about it. De Weerd: Thank you Mr. Bird. I know that what the City Clerk has shared with me in regards to the flowers I think a policy has been made that all of those are done through the Clerk's Office so that there's some kind of controls over not having six sent out but just one that's sent out purchased by the city. If particular individual departments would like to do that, they can pool money and do it from their personal departments. I think that was worked out in a Department Head Meeting and it sounds like an extremely fair policy. It probably does help to have one person overseeing that so that it doesn't get too fractions. As far as the meals and Keith if you could work with Stacy on that. I know as far as Council Meridian City Pre-Council Meeting August5,2003 Page 11 of12 goes we all have an expense amount that we can choose to spend that in any way you wish. I think too, the policy needs to include our city employees because that question was raised. Maybe Stacy can take it to the Department Head Meeting where they can discuss that as a team and can bring something back in regards to the city employee side of it. If you could take the lead on that. Bird: I'll take that today or I'll try to do it sometime tomorrow. Item 5. Executive Session: De Weerd: Okay I was hoping maybe we could go into Executive Session and that would be in regards to 67-2345(c). I would entertain a motion to go into Executive Session. Bird: Madam President I move we go into Executive Session regarding Idaho State Code 67-2345(c). Nary: Second. De Weerd: Okay it's been moved and seconded to move into Executive Session regarding Idaho State Code 67-2345(c). All those in favor say aye. I'm sorry roll call. Thank you Mr. Clerk. Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye. MOTION CARRIED: ALL AYES (Go into Executive Session) (Reconvene at 7:05 P.M.) De Weerd: Entertain a motion. Bird: Madam President. De Weerd: Mr. Bird. Bird: I move that we come out of the Executive Session and nothing was decided. Nary: Second. De Weerd: Okay it's been moved and seconded to come out of Executive Session. Mr. Berg. Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye. Meridian City Pre-CouncilI\lH::leting August 5, 2003 Page 12 of 12 MOTION CARRIED: ALL AYES De Weerd: All ayes. No decisions were made so I would entertain a motion to adjourn the Pre-Council Meeting. Nary: So moved. McCandless: Second. De Weerd: Okay it's been moved and seconded to adjourn. All those in favor say aye. All ayes motion carried. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 7:05 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~OR~)\YOR .$ /111tJ3 DATE 11\\\111" 1!l1/ \\\11 ..: n.:;r: /1111 ", _lOr hd.::.rh^ III , ,,( '\ .,u; // ", ~, "0.".14 (., ! Ci O,?-POl7r'! /'; ..........'1,,0 ....~ , _,0 0:0 ... ::: ~ ~ , ... , ~ - .... .... .... August 15, 2003 MERIDIAN CITY COUNCIL MEETING August 19, 2003 APPLICANT Public Works Department REQUEST Sewer and Water Main Easement -- Bodily RV Center: ITEM NO. 3- VV\ AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See AHached Memo / Easement vV !vff" Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. REr"R 0, ,~ '\P- V ~J-CJIVE_D AUG 142003 qty Of Meridian CIty Clerk Office To: Mayor Corrie & City Council From: Brad Watson, P.E. CC: File, Gary Smith, PE, City Clerk Date: 08/14/2003 Re: Proposed Agenda Items for August 19 City Council Meeting The Public Works Department respectfully requests that the following items be placed on the August 19th City Council agenda, on the Consent Agenda, for Council's consideration: 1) Sanitary Sewer and Water Main Easement for Bodilv RV. Typical sewer and water main easement. Recommended Council Action: Approve the Sanitary Sewer and Water Main Easement for Bodily RV and authorize the Mayor to sign and City Clerk to attest. Thank you for your consideration. ;f#U . Page 1 08/01/2003 15:22 2083389057 INSIGHTARCHITEGTS PAGE 01 SANITARY SEWE~ AND W A'J'E,:Q. MAIN EASEMENT TillS INDENTIJRE, made this L"L day of~ 20~between 6'11 l~ J)Mrl~ ' the parties of the first part~ and hereinafter called the Grantors, and the City 0 eridian, Ad County, Idaho, the party of the second part, and hereinafter called the Gr'antee; WITNESSEm: WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across tbe premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed. by others; and WHEREAS. it win be necess3.1y to maintain and semce said pi.pelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey U11to the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following descn'bed property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such mcilities at any and all rimes. TO HAVE AND TO HOLD, the said easement and right-of~way unto the said. Grantee, it1s successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and betweer1 the parties hereto, that after making repairs or perfonning other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However~ Grantee shaH not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed. there io violation of this easement. ' Sanitary Sewer and Water Main Ea,<;emeT,lt Page 1 EASMT.S&W 08/01/2003 15:22 2083389067 INSIGHT ARCHITECTS PAGE 02 THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right~of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right~of-way and easement hereby granted whi.ch lies within such boundary thereof or which is a part tbereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTORS do hereby covenant -with the Grantee that they are lawfully seized and possessed oftbe aforemention.ed and described tract ofland, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and. quiet possession thereof against the lawful claims of all persons whomsoever. IN WlTNESS WHEREOF, the said parties oftbe first part have hereunto subscribed their signatures the day and year :first herein above ,witten. GRANTOR: " pr~~ Secretary STATE OF IDAHO ) ) ss County of Ada ) On this J;;t day of a" /4.;f . 20l>l. before me, the undersigned, a Notary Public in and for said State, p .sonallyappeared Gf1~ &;{I~ and , known or idemifie to me to be the President and Secretary) respectively, of the corporation that executed the within instrument, and acknowledged to me that such corporation executed the same. ~~ORIDAHO Residing at Commission Expires: ~ ~30- 07 Pngf;: 2 EASMT.S&W 08/01/2003 15:22 2083389057 GRANTEE: CITY OF MERIDIAN Robert D. Come, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: INSIGHTARCHITECTS SEUli.tary Sewer and Wa:ter Main Easement l?age3 PAGE 83 EAS:MI.S&W $. & J?St. 8~ #J'UY. 5505 W. Franklin Road. Boise, Idaho 83705-1055 EXHIBIT A Bodily RV Meridian City Sanitary Sewer Line Easement A strip ofland situate in the Southwest one-quarter of the Southwest one-quarter of Section 13, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and being 10 feet on either side of the following described centerline, to-wit: Commencing at the comer conunon to Sections 13, 14,23, and 24, Township 3 North, Range 1 West, Boise Meridian; thence NOoo05'45"E (formerly NOoo33'06"E per Special Warranty Deed, Ada County, Idaho Instrument No. 100056513 and as depicted on Ada County, Idaho, Record of Survey No. 1600), along the section line common to said sections 13 and 14, a distance of 1,113.41 feet to the South right of way line of Interstate Highway 1-84; thence N890Ssr06t1E (formerly S89034'15!1E), along said right of way line, a distance of25.00 feet to the East right of way line ofS. Linder Road; thence continuing N89058'06t1E, along said 1-84 right of way line, a distance of75.00 feet; thence 804021 '22"W a distance of 110.27 feet the POINT OF BEGINNING: Thence N89058'24"E a distance of 532.07 feet to the East boundary of the Bodily RV parcel, the POINT OF ENDING. June 20.2003 E:\-JOBFILE\BG05\LegaJ Description of Bodily RV Sewer Easement.doc Page I of I $. & A. ~~ #JU'Y. 5505 W. Franklin Road. Boise, Idaho 83705-1055 EXHIBIT A Bodily RV Site Meridian City Water Line Easement Strips ofland situate in the Southwest one-quarter of the Southwest one-quarter of Section 13, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, and being 10 feet on either side of the following described centerlines, to-wit: Commencing at the corner common to Sections 13, 14,23, and 24, Township 3 North, Range 1 West, Boise Meridian; thence NOoo05'45"E (formerly NOoo33 '06"E per Special Warranty Deed, Ada County, Idaho Instrument No. 100056513 and as depicted on Ada County, Idaho, Record of Survey No. 1600), along the section line common to said sections 13 and 14, a distance of25.00 feet; thence S89034'23nE (formerly S89007'03nE) a distance of25.00 feet to the intersection of the East right of way line of S. Linder Road and the North right of way line ofW. Overland Road; thence continuing S89034123 tiE, along said North right of way line, a distance of 518.89 feet to the POINT OF BEGINNING: Thence NOoo05' 45"E a distance of 271.00 feet to a point hereinafter referred to as "Point A"; Thence continuing NOoo05'45"E a distance of335.63 feet; Thence N89054115"W a distance of 110.89 feet; Thence NOooOO'OOIlE a distance of33.57 feet to the POINT OF ENDING. ALSO: Commencing at the aforementioned "Point A", the POINT OF BEGINNING; Thence N90000'OO''W a distance of32.00 feet to the POINT OF ENDING; June .20. .2003 E:\-JOBFTLE\BG05\'Legal Description of Bodily RV \Vater Easement.doc Page ] of I EXHIBIT B 1-84 25.00' Nag'Sa'OB"E 75.00 I J , I I I I ;;/ gi .f'J1 ~I b ~ ~ I <0 I :- I :0 I ~ b o I :z I I ~I 0, ~I 01 ~I I I t-.. '" o ~ S89'S8'24"w 532.07' ~ '" '" ~i-:> '" ,... ~cn CI)~ NEW ROW .f'J S89'54'15"E ~j;:; II ! -~110.89' g....; I L.:=..:-= =- - ::l ~I') L:: _ _ _ --, II III 'III I I III III 'I r.,.., I "! ltl~ t II') III I I 1'1 II N90'00'OO"w II !3: 3jfi2'00' ~ 110 POINT "A" III~ I t I II I II rg I I~ II (" I III I I Iii I I] ~ 1O'<l- ....<Xl tn,.....: 0<0 b"" o CI) 23' NEW ROW "h c--l ~ In '<l- . 'in 00 C!b ""0 C'olU') S89'34'23"E 518.89' 598.a9' N89'3423 -----w, OVERLAND ROAO--- ROW DEDICATION SKETCH /lOT 10 SCIl..E :B &.d ~ 9ft6. Consulting Engineers, Surveyors & Planners 5505 W. Franklin Rd. ]loise, rd. 83705 (208) 343-3381 August 15, 2003 MERIDIAN CITY COUNCIL MEETING August 19,2003 APPLICANT Planning & Zoning Department ITEM NO. ~-n REQUEST Memorandum of Agreement with Community Planning Association of Southwest Idaho for Joint Funding of Aerial Photos: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: See Attached Agreement yO~ (AfP Contacted: Emailed: Date: Staff Initials: Phone: MaterJals presented at public meetings shall become property ot the City ot Meridian. Message Page 1 of2 Sharon Smith From: Anna Powell [powella@meridiancity.orgJ Sent: Thursday, August 14, 2003 2:22 PM To: Sharon Smith Subject: FW: 2003 Orthophoto Agreement Status Sharon, The attached file is from a Memorandum of Agreement saying that this City will pay $1,500 toward some new aerial photos. The money will come from the P&Z budget. I'm not sure whom to ask, but I need someone to review the signature lines to make sure I have them right. Does it need to go back to the attorney? Also, what do I need to get this signed? Does it need to go to the Mayor at a meeting, or does he just sign it? Any information you can provide will help. Thanks. AI/I/a Bonhe}:r POUle/1, AICP Ci!) 'lIMeridiall Plal/JJing Director -----Original Message----- From: Bill Nichols [mailto:wfn@WHITEPETERSON.com] Sent: Wednesday, August 13, 2003 2:27 PM To: 'Anna Powell' Subject: RE: 2003 Orthophoto Agreement Status Anna Fundamental problem with the MOA is it does not state that the $1500 is the maximum the City will have to pay. It uses the $1500 to determine the proportionate share, and does not put a cap on the amount to be paid. I suggest the following sentence be added to the end of paragraph 6: "In any event, the amount to be paid by the undersigned entity shall not exceed the amount pledged by that entity as disclosed in paragraph Five above." Change the signature lines to Mayor with clerk attest and it should be ready to go to Council for approval. Thanks -----Original Messagem-- From: Anna Powell [mailto:powella@meridiancity,org] Sent: Monday, August 11, 2003 12:44 PM To: 'Bill Nichols' Subject: RE: 2003 Orthophoto Agreement Status Bill, It looks like it snuck past you. I resent the item just now. The original was sent 7/24. Anna AI/I/a Borchet:r Powell, AICP Ci!y if j\I[eridicllt PlCllwing Director -----Original Message----- From: Bill Nichols [mailto:wfn@WHITEPETERSON.com] Sent: Monday, August 11, 2003 11:35 AM To: 'Anna Powell' Subject: RE: 2003 Orthophoto Agreement Status Anna 8/1512003 Message 8/1512003 Page 2 of2 r may have missed this one. Old you send something over? -----Original Message----- From: Anna Powell [mailto:powella@meridiancity.org] Sent: Monday, August 11, 2003 8:40 AM To: Bill Nichols Subject: FW: 2003 Orthophoto Agreement Status Bill, Have you had a chance to review the MOA yet? COMPASS is getting a bit anxious on the matter. Anna AWJa Bon'hers Powell, Alep Ci!} f!lM.oidian Plallnillg Diredor -----Original Message----- From: Charles Trainor [mailto:CfRAINOR@compassidaho.org] Sent: Wednesday, August 06, 2003 5:05 PM To: Charles Trainor Cc: Clair Bowman; Ross Dodge SUbject: 2003 Orthophoto Agreement Status We are making progress in getting the agreements signed. For those of you who have not completed the agreements yet and will print your own versions, please use the agreement numbers on your edited forms. The numbers are shown at the end of each line for each agency. These need to replace the MOA numbers shown at the top of the draft I sent out two weeks ago. Thanks. USGS - In review by contract office. PO will be sent -2003-09 Idaho National Guard - In review by contract office - 2003-10 Ada County Highway District - Should be signed this week - 2003-11 Boise City - Reviewed by atty. Before City Council in 2 weeks - 2003-12 City of Meridian - in review by arty accd to AP on 7/30 - 2003-13 Ada County - Signed - 2003-14 Idaho Transportation Department - Signed and received 2003-15 United Water - In review by atty - 2003-16 Idaho Power - Will be signed anytime - 2003-17 City of Kuna - Signed and received - 2003-18 City of Eagle - Sent for signature on 7/30 - 2003-19 Garden City - No status available - 2003-20 Charles Trainor land Use Resources Director Community Planning Association 800 S. Industry Way Suite 100 Meridian, ID 83642 208.855.2558 voice 208.855.2559 fax ctrainor@compassidaho.org www.compassidaho.org From: Anna Powell [powella@meridiancity.org] Sent: Thursday, August 14, 2003 2:22 PM To: Sharon Smith Subject: FW: 2003 Orthophoto Agreement Status ( ~~ Ul/vlCl0 ./ ICf'~ ()OI/ I 0'<-' ~1: 15 ;1001' L~ :~c f~~f~~L 5 g~~;;o3 J fo( Of Sharon Smith Sharon, The attached file is from a Memorandum of Agreement saying that this City will pay $1,500 toward some new aerial photos. The money will come from the P&Z budget. I'm not sure whom to ask, but I need someone to review the signature lines to make sure I have them right. Does it need to go back to the attorney? Also, what do I need to get this signed? Does it need to go to the Mayor at a meeting, or does he just sign it? Any information you can provide will help. Thanks. ANlla Borchers P01JJe!l, AICP City qf Mefidiall PlalJlJillg Director -~~--Origina I Message----- From: Bill Nichols [mailto:wfn@WHITEPETERSON.com] Sent: Wednesday, August 13,20032:27 PM To: 'Anna Powell' Subject: RE: 2003 Orthophoto Agreement Status Anna Fundamental problem with the MOA is it does not state that the $1500 is the maximum the City will have to pay. It uses the $1500 to determine the proportionate share, and does not put a cap on the amount to be paid. I suggest the following sentence be added to the end of paragraph 6: "In any event, the amount to be paid by the undersigned entity shall not exceed the amount pledged by that entity as disclosed in paragraph Five above." Change the signature lines to Mayor with clerk attest and it should be ready to go to Council for approval. Thanks -----Origina I Message----- From: Anna Powell [mailto:powella@meridiancity.org] Sent: Monday, August 11,2003 12:44 PM To: 'Bill Nichols' Subject: RE: 2003 Orthophoto Agreement Status Bill, It looks like it snuck past you. I resent the item just now. The original was sent 7/24. Anna Allna Borchm P01veii, AICP City qfMeridiaJt PlaIJlling Director -----Orig inal Message--~-~ From: Bill Nichols [rnailto:wfn@WHITEPETERSON.com] Sent: Monday, August 11, 2003 11:35 AM To: 'Anna Powell' Subject: RE: 2003 Orthophoto Agreement Status Anna 8/15/2003 InCJ:iJ:ii:l~C 8/15/2003 l'age L. or L. I may have missed this one. Did you send something over? ~~.~~Original Message----- From: Anna Powell [mailto:powella@meridiancity.org] Sent: Monday, August 11, 2003 8:40 AM To: Bill Nichols Subject: FW: 2003 Orthophoto Agreement Status Bill, Have you had a chance to review the MOA yet? COMPASS is getting a bit anxious on the matter. Anna AllNa Borchers POl1!ell, AlCP Cif} qf Meridiml Planning Director -----Original Message----- From: Charles Trainor [maiJto:CTRAINOR@compassidaho.org] Sent: Wednesday, August 06, 2003 5:05 PM To: Charles Trainor Cc: Clair Bowman; Ross Dodge Su bject: 2003 Orthophoto Agreement Status We are making progress in getting the agreements signed. For those of you who have not completed the agreements yet and will print your own versions, please use the agreement numbers on your edited forms. The numbers are shown at the end of each line for each agency. These need to replace the MOA numbers shown at the top of the draft I sent out two weeks ago. Thanks. USGS - In review by contract office. PO will be sent -2003-09 Idaho National Guard - In review by contract office - 2003-10 Ada County Highway District - Should be signed this week - 2003-11 Boise City - Reviewed by atty. Before City Council in 2 weeks - 2003-12 City of Meridian - in review by atty accd to AP on 7/30 ~ 2003-13 Ada County - Signed - 2003-14 Idaho Transportation Department - Signed and received 2003-15 United Water - In review by atty - 2003-16 Idaho Power ~ Will be signed anytime - 2003-17 City of Kuna - Signed and received - 2003-18 City of Eagle - Sent for signature on 7/30 - 2003-19 Garden City - No status available - 2003-20 Charles Trainor Land Use Resources Director Community Planning Association 800 S. Industry Way Suite 100 Meridian, 10 83642 208.855.2558 voice 208.855.2559 fax ctrainor@comRassidaho.org www.comRassidaho.org MEMORANDUM OF AGREEMENT No. 2003-09 For the purpose of jointly funding an updated set of orthophotos in areas of Ada County (UPWP Task 760.01) Pro j ectPurpose The purpose of the project is to acquire 2003 six-inch resolution natural color digital orthophotos over the Boise metropolitan area, and I-foot resolution natural-color digital imagery over the remainder of the Boise Urban Area of interest as identified by the National Imagery and Mapping Agency (NIMA) to the U.S. Geological Survey (USGS) for Homeland Security activities. WHEREAS, the parties to this agreement, indicated below, hereafter referred to as "the Parties" and the Community Plam1ing Association of Southwest ldahof hereafter referred to as "COMPASS", desire to cooperate in funding an update to the 2000 orthophotos; and WHEREAS, the United States Geological Survey, hereafter referred to as "USGS," is responding to a Department of Defense (DOD) request for high-resolution image and geospatial data in support of Homeland Security. The National Imagery and Mapping Agency (NIMA) has identified Boise as an area for which imagery is required. NIMA data requirements call for I-foot or better resolution natural- color, leaf-off, orthorectified digital imagery. To address this need, USGS has offered funding in the amount of $45,000 for the purpose of creating a set of updated orthophotos; and WHEREAS, the Parties have determined that a comprehensive set of orthophotos is of mutual benefit to their respective programs; and WHEREAS, the Community Planning Association coordinated the 2000 orthophotos on behalf of its Ada County members and has found a comprehensive set of orthophotos to benefit to its work in transportation, water, floodplain and other planning; NOW THEREFORE BE IT RESOLVED, the Parties agree to the following: 1. CaMP ASS agrees to obtain the deliverables from 3Di Technologies, Inc. The deliverables include: a. Spring 2003 orthophotos of Ada County taken prior to leaf-out of trees for the Area covered in Exhibit A. Only digital imagery will be provided as part of this agreement. b. Said photos to be compatible with the orthophotos taken during Spring 2000 and meeting the technical specifications listed in Exhibit B. 2. COMP ASS will be the fiscal manager of this project and oversee quality control in concert with the Parties. 3. COMP ASS must meet applicable federal procurement requirements and its own procurement process. 4. All newly generated products of the COMPASS aerial photo acquisition project will be in the public domain. COMPASS will make available all products for USGS and EROS archives. I 5. Distribution of costs. Agency - Contact Person USGS - Tracy Fuller Idaho National Guard - Nick *** Ada County Highway District - Julie Brown Boise City - Jim Hetherington City of Meridian - Anna Powell Ada County - John Priester Idaho Transportation Department - Liza Fox United Water - Robert Barrett Idaho Power - Frank Mynar City of Kuna - Melodie Halstead City of Eagle - Jeff Lowe Garden City - Randy Dearden Pledge Project Amount Contribution $45,000 $15,000 $4,000 $2,000 $1 f500 $1,200 $2,500 $750 $1,000 $200 $500 $500 $74,150 $73,000 6. COMPASS will invoice the Parties for the project's direct costsf based on their proportionate share using the above contribution schedule, with the understanding this is a cost reimbursable process. In any event, the amount to be paid by the undersigned entity shall not exceed the amount pledged by that entity as disclosed in paragraph Five above. 7. COMPASS will distribute the imagery to the Parties in one ofthe following methods: a. For Parties requesting 25 or fewer sections, distribution will be on CD-ROM. b. For Parties requesting more than 25 sections, each Party may furnish CaMP ASS an external hard disk drive of sufficient capacity to store the requested files, or CaMP ASS will maintain the imagery on an external hard disk drive and loan out this drive so that a Party may download desired files from it. 8. This agreement and related funds may carryover into FY2004 (starting October 1,2003). Participants may pay their proportionate costs out of FY2004 funds with the understanding that invoices will be issued in October and are due within 30 days of issuance. 2 The Parties hereby agree to the provisions of this agreement, to be effective on the date approved. APPROVED this day of ,2003. Robert D. Corrie Mayor Clair M. Bowman, Executive Director Community Planning Association of SW Idaho Attest: William G. Berg, Jr. City Clerk Approved by City Council: STATE OF IDAHO, ) ss. County of Ada. ) On this day of ,2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO RESIDING AT: MY COMMISSION EXPIRES: 3 STATE OF IDAHO, ) ss. County of Ada. ) On this day of , 2003, before me, the undersigned, a Notary Public in and for said State~ personally appeared Clair M. Bowman, known to me to be the Executive Direction, of Community Planning Association of SW Idaho, and who executed the within instrument, and acknowledged to me that he executed the same. IN WITNESS WHEREOF~ I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO RESIDING AT: MY COMMISSION EXPIRES: T:\900supsvs\Agreements\MOA03-09 orthophoto ada.doc 4 Exhibit A Sections Covered in 2003 Orthophoto Update 1'""( '. ( . ! '\ Ada County 2003 Ortho ! ~..... Photography Project I ~'\,I' EJ Updated Photography /~ '\ !-", /........... ......, : .....;..', L ." ......, ........ . .... r.' ....''1 1'\.'.;".> .......',.. ... L ..... ;.':. J I \; (\,- .... .....,.....:.' . 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I' '1 Ii. i: 1 I ' '.' -~-~f""-""-j-" ...+ -~.. ...,.....-..-.. -.-'" _._..~-j. ~-j_...,_.. f-'--r~-Jr-~ ~'-i" -.1.....'(--- _!nl!__~ .. - r.'. )---j........... .-!-'--......lw~. ...n. --n-!-c ..... r-r-j -rj --I-I-d --tl-.I-=r -i-..ej-I.- ~;~~-I-...H.-++I----.I.-I-.+++- -+-i+-H-f'" '<: ~. , . .-......:-- 3~i4E V (~ 5 Exhibit B Technical Specifications for 2003 Orthophoto Update Aerial Photographs 1. Aerial camera make: Zeiss TOP-30, equipped with forward motion compensation and a 12" focal Length lens cone. 2. Aerial lens: 305 mm. 3. Aerial camera magazine information can be obtained from 3Di 4. USGS camera calibration report can be obtained from 3Di 5. Camera owners: Bergman Photographic Services, Inc. 6. Aerial film type: True Color 7. Aerial film manufacturer and series: Kodak 2444 8. Date(s) of photography: April 2003 9. Sun angle above the horizon: No more than 30 degrees, between 9:00 a.m. and 3:00 p.m. Mountain Daylight Time 10. Vegetation condition: Leaf off 11. Photo coverage: Section-centered single exposure 12, Photography scale: I";;;;: 840' or 1: 10,800 DigitalOrthophotos 1. Physical formats: TIFF and MrSID 2. File extent 3. 600 Tiles at 1500m x 1500m uncompressed TIFF (0.15m and .3m) 4. Uncompressed data: Yes 5. Photo source: Ada County orthophoto reflight project - 2003 6. Number of bands: 24 bit true color 7. File organization: TIFF 8. Coordinate system: For Ada CountYf Modified State Plane Coordinate System; for USGS, UTM - NAD83 9. Orientation of image pixels: Row major 10. Scanning aperture: 12 microns 11. Ground/pixel resolution: 0.15m and 0.3m 12. Positional accuracy for well defined test points: i 2 ft (95% confidence level, NSSDA for 1.0' GRD 13. Comer ties embedded: No 14. Image overedges beyond outermost corner ties: Not applicable 15. Source of elevation data used for the orthophoto rectification: DTM derived from ADA County Orthophoto Project - 2000 16. Description of ground control design and aerotriangulation procedures used in preparing orthophotos: All ground control and aerotriangulation will be performed under the direct supervision of a Idaho professional land surveyor. It will be based on the DTM from the 2000 aerial acquisition process. 17. USGS or other header provided: No (Georeferencing files only - TIFF World, SID World) 18. FGDe-compliant metadata will be provided 19. Scanning hardware: Leica DSW600 digital scanner 20. Processing software: Leica Socet Set. 6 BEFORE THE MERIDIAN CITY COUNCIL C/C 08-05-03 IN THE MATTER OF THE APPLICATION OF ) UNIVERSITY OF PHOENIX, FOR A CONDITIONAL) PERMIT FOR AN EDUCATIONAL FACILITY IN A ) 9,058 SQ. FT. TENANT SPACE IN AN EXISTING ) BUILDING IN AN L-O ZONE FOR THE ) UNIVERSITY OF PHOENIX, LOCATED AT 2950 ) EAST MAGIC VIEW DRIVE, MERIDIAN, IDAHO ) ) ) CASE NO. CUP-03-031 ORDER OF CONDITIONAL APPROVAL OF CONDITIONAL USE PERMIT This matter coming before the City Council on the 5th day of August, 2003, for final action on conditional use permit application and the Council having received and approving the recommendation ofthe Planning and Zoning Commission the Council takes the following action: 1. That the Applicant, University of Phoenix, is granted a conditional use for an educational facility in a 9,058 sq. ft. tenant space in an existing building in an L-Q zone for the University of Phoenix, located at 2950 East Magic View Drive, Meridian, Idaho. The requested conditional use is described in the legal and vicinity map which are on file in the Clerk's office located at Meridian City Hall, 33 East Idaho, Meridian, Idaho. 2. That the above named applicant is granted a conditional use permit for an educational facility in a 9,058 sq. ft. tenant space in an existing building in an L-Q zone for the University of Phoenix, located at 2950 East Magic View Drive, Meridian, Idaho, subject to the following conditions of use and development: A. Adopt the Recommendations of the Planning and Zoning and Engineering staff as follows: ORDER OF CONDITIONAL APPROVAL OF CONDITIONAL USE PERMIT - FOR UNIVERSITY OF PHOENIX (CUP-03-031) PAGE 1 OF 5 1. The subject property shall cease instruction and any other activity open to the public at IO:OOpm. The hours of operations shall be as follows: Office Hours: Mon-Fri 8:00 a.m. to 5:00 p.m. Closed Sat and Sun Class Hours: Mon-Fri 5:30 p.m. to 10:00 p.m. (Disperse by 10:30 p.m.) Sat 8:00 a.m. to 5:00 p.m. Sunday closed 2. All parking for the subject use shall be on Lot 3, Block C of Mystery View Subdivision. 3. All exterior lighting, whether attached to the building or located within the parking lot, shall be down-shielded or otherwise altered so that the light does not spill over onto adjacent properties or right-of-way. All parking lot lighting shall be in accordance with Ordinance 11- 13-4C. 4. All signage shall be in accordance with the standards set forth in Section 11-14 of the City Zoning and Development Ordinance. All new signage is subject to design review and shall require separate permits. Temporary or portable signs shall be prohibited, and shall be removed upon 3 days notice to the applicant. 5. All construction and site improvements shall conform to the requirements ofthe Americans with Disabilities Act. 6. Any conditions added by the Planning & Zoning Commission or City Council pertaining to the parking shall be complied with prior to issuance of a Certificate of Occupancy. B. Adopt the Recommendations of the Ada County Highway District as follows: 1. On September 26, 2001 the ACHD Commissioners acted on Mystery View Subdivision. The conditions and requirements also apply to CUP-03-03!, including driveway locations, per their report dated June 20, 2003. C. Adopt the Recommendations of the Nampa & Meridian Irrigation District as follows: 1. All laterals and waste ways must be protected. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the District must review drainage plans. ORDER OF CONDITIONAL AFPROV AL OF CONDITIONAL USE PERMIT - FOR UNIVERSITY OF PHOENIX (CUP-03-031) PAGE 2 OF 5 2. The developer must comply with Idaho Code 31-3805. D. Adopt the Recommendations of the Meridian Fire Department as follows: 1. All access roads leading into and within the project shall have a clear driving surface with a minimum width of 20' available at all times. UFC 902.2.2.1 2. The project shall comply with the requirements of the Fire Code in effect at the time ofthe tenant improvement. 3. The above conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application for a conditional use permit. 4. Notice to Pennit Holder, this conditional use pennit is not transferable without complying with the provisions of Meridian City Code S 11-17-8, a copy of which is attached to the permit. NOTICE OF EIGHTEEN (18) MONTH CONDITIONAL USE PERMIT DURATION Please take notice that the conditional use pennit shall be valid for a maximum period of eighteen (18) months unless otherwise approved by the council. During this time, the permit holder must commence the use as permitted in accordance with the conditions of approval, satisfy the requirements set forth in the conditions of approval, acquire building permits and commence construction of permanent footings or structures on or in the ground. In this context "structures" shall include sewer and water lines, streets or building construction. The applicant has specified in the application and to the commission and council a const~ction schedule and completion date for the project. If the completion date specified for the project is exceeded, the conditional use application shall become null and void. However, the applicant may submit an ORDER OF CONDITIONAL APPROVAL OF CONDITIONAL USE PERMIT - FOR UNIVERSITY OF PHOENIX (CUP-03-03!) PAGE 3 OF 5 application for a time extension on the project for city council review. The application for time extension shall be submitted at least thirty (30) days prior to the deadline for completion of the project. For projects requiring platting, the final plat must be recorded within this eighteen (18) month period. For projects with multiple phases, the eighteen (18) month deadline shall apply to the first phase. In the event that the development is made in successive contiguous segments or multiple phases, such phases shall be constructed within successive intervals of one year from the original date of approval by the council. Ifthe successive phases are not submitted within one year intervals, the conditional approval of the future phases shall be null and void. (MCC 11-17- 4.B.) NOTICE OF RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. By action of the City Council at its regular meeting held on the ,q-th day of .AIATUc~t ,2003. ~.,,- Robert D. Corrie, Mayor City of Meridian ORDER OF CONDITIONAL APPRO V AL OF CONDITIONAL USE PERMIT - FOR UNIVERSITY OF PHOENIX (CUP-03-031) PAGE 4 OF 5 ,tlillddllllllll .~\{\ f 111- 11/1 <,\\ '-l 0 ,EFt!/) /I//! ,'- ~ ~ ~ ,,~(j OB-PORA '1; ~ .::- (, "'rL-. ~ :::.;f '0 ~ ltU2UY( J;'7u1-?l l William G. Berg, Jr., City Q.erk c:, ::: '/ 7: OCr '\ 0'::- 'C;. () V.,. 151 . ,'i:: $ ~.... ~ -.. , t;~ .."..... "/ : ',,, .0 " .t,/ ~i.... J ,Jf\ . ',,\/ -...1.-- \\~.. Copy served upon Applicant, the'P\{.lm1lHQ'I~.tid,~oning Department, Public Works Department \ \ Of! 'l'i ~E:l:> /1 and City Attorney. ,,:'-'\..<'-l II. 'II.!)" III"" " 'i." .'-</, /... :; () cpf..POR,<j 1'; 1.- ~ ::.:f ~o:: By: ghtlJ/ rn J;;Ui.t7 ~ q - 2b-a3 City Clerk Attest: J'; ;. ,"11 ORDER OF CONDITIONAL APPROVAL OF CONDITIONAL USE PERMIT - FOR UNIVERSITY OF PHOENIX (CUP-03-031) PAGE 5 OF 5 August 15, 2003 MERIDIAN CITY \,OUNCIl MEETING August 19,2003 APPLICANT ~ J2e{Jt7rn ITEM NO. 4 - /I- -I REQUEST /aUtc. t#rY';L.r , cJ;free';:-#~ ;I~Vdfk Cu.eL ~6d/VI:r/~ AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SffiLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTH ER: JL/ (}ffJ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. , ~ ., < " ,"',." ~ .."" City of Meridian" PLJI:;)IiC"- -'. Wor~s Dep}.: -w:,'w~,' "_:', ",' ,:. , ~,., ;,,~-",,>.<< ~." ~ -H ,/ Memo REu nl""'\!- . ~) lJ \J Jt~j 1 To: Sharon Smith - Deputy City Clerk From: Gary D. Smith, PE CC: file Date: August 18,2003 Re: Havasu Creek Subdivision AUG 1 9 2003 City, Of 1\ IT '.J~ C' l.YJ.GnUl8.11 Ity Clerk Office- Sharon: It has been brought to our attention that Havasu Creek Subdivision was recently recorded with an incorrect street name, liE. Trinity Springs Street". The developer wishes to change the street name to liE. Grand Canyon street" and before the County Engineer will accept this change he requests that our City Council approve of the change. The proposed street name change has been submitted to and approved by the Ada County Street Name Committee, approval attached. In that regard, please place this request on the Consent Agenda for the next regularly scheduled Council meeting. TI and if you have any questions call me or Barbara Shiffer at this office. 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CRESTWOOD SUlaClVIS;ON NO. 1 I il CRESTWOOb SLJ130MSION NO. 1 ,~~ 1/4 COfmF;R S ~::tr.o:,:' I~~IU I llAVMtl CIlO1C. u.c OaVtl!cp.a:> Gcrdon Cit)', rd:::rho Jll'u:GGS ENGlJ'ItEm2ia~ ll{C, C(ln;l,Iltl!'lQ EnJ~i~et'fT; 8.o'SIl, ldono S:MEET i Of'" 1: .i'.tIi-I'.,.M 1fi1~ ~ RUG 15 2003 12:55PM ~ 1800 W. OveJ1and Road Boise, Idaho 83705 (208) 344-9790 - Voice (208) 345-295Q - Fax 8I1lveati!brigo~nglheeliM.oom HP. LASERJET 3200 p. 1 . BRIGGS ENGINEERING, Inc. ~, Fax CEIVE 'I 5 2003 MERIDLhJ.l CITY ENGINEER 10: BradWalSOn, P.E. Fnmt: Steve Amold Fax: (208)~2!W ~"'-'i~~ { Pbone: (208) 8!38-5500 . P8ifJ*s: ~ DlllbM 8/151.2003 _: Havasu Creek 00: o Urgent &:1 For ~ 0 Pteese Comment 0 Please Reply o P.... Recycle Brad, As we discussed on the phone, Ada County (John Priester) is requiring the City to request any street name change in order to append a ~rded plat with an error in the street name. The plat was incorrectfy recorded with E. Trinity Springs Street and should have been recorded with E. Grand Canyon~. Will you please send John Priester a letter requesting the street name to be appended on the recorded plat. I have attached the form that John Priester uses to appen<.t the recorded plat along with the street name evaluation sheet approving the use of E. Grand Canyon Street If you require additional information please call me at 344-9700. Sincerely, ~ Steve Arnold Planning Projects Manager RUG 15 2003 12:55PM HP LASERJET 3200 , JUN-19-2003 THU 08:39 PM FAX NO. p.2 P. 05/06 ;. '4''' " FINAL ADA COUNTY STREET NAME EVALUATION AGENCY: Meridian SUBDIVISION NAME: Havasu Creek NO.2 AGENCV FILE NUMBER: FP 03-015 SECTIONITOWNSHIP/RANGE: 4N1 E31 SURVEYOR: Brl s En ineerin I Kent Brown ENGINEER: Sri s En ineerin REVIEW DATE: 4/10/03 IF THERE ARE CORRECTlONSJ PLEASE MAKE THEM AND SUBMIT A NEW PLA T. The followin existin street names aha I a N. LOCUST GROVE ROAD 7l' . ~ TRINITY SPRING~ S:rREE"'F ALIGNS . E. RED ROCK DRIVE ALIGNS . N. MOONEY FALLS WAY ALIGNS . N. HERITAGE WOODS-AVCNt:JE ALIGNS The street name comments listed be'ClW are made by the members of the ADA COUNTY STREET NAME COMMITTEE (under the direction of the Ada County Engineer) regarding this development in necordance with the Ad.. Caunty Street Name Ol'dinance. ~ A FINAL YELLOW street name evaluation must be presented to the Ada Count En ineer at tho time of recordin to v 1 stree names. FIre District Representatlv Ada County Engineer Ada County Highway District Meridian Representatlv RUG 15 2003 12:55PM HP LRSERJET 3200 p.3 AFFlDA VIT STREET NAME CORRECTION STATE OF IDAHO ) )~ COUNTY OF ADA ) I, Jo~ E. Priester, Ada County Engineer, at the request of the Boise City Engineerf Charles R. Mickeso~ P.O., do hereby append this correction to the plat of (SUBDIVISION) recorded in the office of the Ada County Recorder in plat book (BOOK) at page (pAGE). At the direction of the Boise City Engineer the street names are hereby changed as follows: (STREET) 'This affidavit .i,s for the purpose of authorizing the Ada County Recorder to make notations on said subdivision plat correcting the following street name: John E. Pri~ster, P.E.L.S. Ada County Engineer Date STATE OF IDAHO ) )~ COUNTY OF ADA ) On this day of 2003, before me, the W1dersigne~ a Notary Public in and for the State, personally appeared Johu E. Priester, known to rile to be the person whose name is subscribed to the within" instrlunent, and acknowledged to me that he executed the same. 1N WITNESS WHEREOF, I have heremrto set me hand and affixed my official seal, the day. and year in this certificate first above written. Notary Public for the State ofIdaho Residing at Boise, Idaho My Co.mmi$sion Expires: Master\AFFID-GHANGE ON PLAT Sharon Smith From: Sent: To: Subject: Bill Nichols [wfn@WHITEPETERSON.coml Tuesday, August 19, 2003 2:20 PM 'Sharon Smith' RE: Havasu Creek Street Name Change It could be added to Dept. Reports as well. -----Original Message----- From: Sharon Smith [mailto:smiths@meridiancity.org] Sent: Tuesday, August 19, 2003 12:42 PM To: Will Berg; MayorsOffice; Steve Arnold (E-mail); Bill Nichols (E-mail); Marlene St. George (E-mail) Subject: Havasu Creek Street Name Change <<Havasu Creek Street Name Change.TIF>> Memo delivered to our box across the hall sometime today - sorry for the delay it was not delivered to me. Will, Mayor, Bill -- is there a possibility of adding this to Consent Agenda tonight? Steve would sure like to take care of this. Thanks. Sharon 1 Sharon Smith From: Sent: To: Sharon Smith Tuesday, August 19, 2003 12:42 PM Will Berg; MayorsOffice; Steve Arnold (E~mail); Bill Nichols (E-mail); Marlene St. George (E- mail) Havasu Creek Street Name Change Subject: Havasu Creek !treel Name Chang.. Memo delivered to our box across the hall sometime today - sorry for the delay it was not delivered to me. Will, Mayor, Bill -- is there a possibility of adding this to Consent Agenda tonight? Steve would sure like to take care of this. Thanks. Sharon 1 Sharon Smith From: Sent: To: Subject: Steve Arnold [stevea@briggs-engineering.com] Tuesday, August 19, 2003 8:52 AM 'Sharon Smith' RE: Havasu Creek Street name problem Sharon, It was Havasu No.1, the street name was E. Trinity Springs Street that was recorded in error. It should have been E. Grand Canyon Street. Thanks for the help, Steve -----Original Message----- From: Sharon Smith [mailto:smiths@meridiancity.org] Sent: Tuesday, August 19, 2003 8:06 AM To: Steve Arnold (E-mail) . Subject: Havasu Creek Streetname problem Steve, Which phase of Havasu is that? Thought I would pull the file and be prepared. Still haven't seen anything from Public Works, and if it comes interoffice I may not get it in time for tonight...... Sharon Smith Meridian City Clerks Office Ph. 888-4433 ext 210 R l1j p -U--V A. ~-' ...l~A 11"-1 , , E. 1 'T"U".' '-AI ~~ 1. AUG 1 9 2003 {"'j. v1. ty Of Ivlel";dj rp' . ~ an vIty Clerk Office To: Sharon Smith - Deputy City Clerk From: Gary D. Smith, PE CC: file Date: August 18,2003 Re: Havasu Creek Subdivision Sharon: It has been brought to our attention that Havasu Creek Subdivision was recently recorded with an incorrect street name, HE. Trinity Springs Street". The developer wishes to change the street name to liE. Grand Canyon Streetlt and before the County Engineer will accept this change he requests that our City Council approve of the change. The proposed street name change has been submitted to and approved by the Ada County Street Name Committee, approval attached. In that regard, please place this request on the Consent Agenda for the next regularly scheduled Council meeting. TI and if you have any quesTIons call me or Barbara Shiffer at this office. Gary r From lhe desk of... Gary D. Smith, PE Public Works DIrector Meridian pubnc Works Department 660 E. Wafertower Lane, Suite 200 Meridian, Idaho 83642 (208) 898-5500 Fax: (208) 898-9551 . Page 1 RUG 15 2003 12:55PM HP ~RSERJET 3200 JUN-19-20D3 THU 08:39 PM FAX NO, p.2 p, 05/06 ~ :;.. ~k'. If' FINAL ADA COUNTY STREET NAME EVALUATION AGENCY: Meridian SUBDIVISION NAME: Havasu Creek No.2 AGENCY FILE NUMBER: FP 03~015 SECTIONITOWNSHIP/RANGE: 4N1 E31 SURVEYOR: Sri s En ineerin ,Kent Brown ENGINEER: Sri s En ineerin REVIEW DATE: 4/1 0/03 IF THERE ARE CORRECTlDNSI PLEASE MAKE THEM AND SUSMIT A NEW PLA T. The stnHiilt name comments listed below are made by the members of the ADA COUNTY STREET NAME COMMITTEE (under the direction of the Acta County Engineer) regarding this d$velopment in aocordance with the AdQ County Street Name Ordinance, There are no new ro osed street names. !tQIE.:. A FINAL YELLOW street name evaluation must be presented to the Ada Count En ineer at the time of recordin to v 1 stree names. Meridian Representativ Ada County Engineer Ada County Highway District Represenlatlv FIre District ( ADA COUNTY RECORDER .~~ DAVID NAVARRO BOISE IDAHO 08/22/03 11:47 AM DEPUTY Bonnie Oberbillig RECORDED - REQUEST OF Meridian City AMOUNT ,00 14 1111111111111111111111111111111111111 10314298e. CITY OF MERIDIAN ORDINANCE NO. 03- 1&$ 7 AN ORDINANCE FINDING THAT THE OWNERS OF CERTAIN REAL PROPERTY, WILLIAM W. CALHOUN AND SHERRI D. CALHOUN - HUSBAND AND WIFE, RUSSEL E. AND DORRIS E. MARTIN - HUSBAND AND WIFE, FRANK E. YOUNGSTOM AND BARBARA L YOUNGSTROM - HUSBAND AND WIFE, DIETER W. WISEMANN AND CELIA P. WISEMANN - HUSBAND AND WIFE, WALTER R. JOHNSON AND VIRGINIA L JOHNSON - HUSBAND AND WIFE, DENNIS G. BROCKWAY AND MARY LOUISE BROCKWAY, TRUSTEES FOR THE DMB FAMILY TRUSTf DOUGLAS J. MELLOR AND RA NAE OLSON MELLOR - HUSBAND AND WIFE, WILIAM H. BALL AND MARY LYNNE BALL- HUSBAND AND WIFE, MARLIN R. GLAESEMANN AND BEVERLY J. GLAESEMANN - HUSBAND AND WIFE, RAYMOND J. KANE AND JUDY L KANE - HSUBAND AND WIFE, MAUREEN E.W. BOYLE - A MARRIED PERSON AS HER SOLE AND SEPARATE PROPERTY, CONNEE M. BENTLY - AN UNMARRIED PERSON AS HER SOLE AND SEPARATE PROPERTY, WALTER C. WILLIAMS AND ROBERT A J. WILLIAMS - HUSBAND AND WIFE, JULIE A. BRANDT - AN UNMARRIED WOMAN, JAMES F. HATMAKER AND PATSY Y. HATMAKER - HUSBAND AND WIFE, TELFORD C. BROCK, JR. AND CHARLYN M. BROCK - HUSBAND AND WIFE, KENT R. SMITH AND TAMI P. SMITH - HUSBAND AND WIFE, JANINE L HELMS - A SINGLE PERSON, JAMES A. LAU AND LINDA M. LAU - HUSBAND AND WIFE, GERRY R. MORISETTE AND HELEN J. MORISETTE- HUSBAND AND WIFE, CLIFFORD E. BISSELLAND PHYLLIS S. BISSELL - AS CO-TRUSTEES OF THE CLIFFORD AND PHYLLIS BISSELL TRUST UNDER TRUST AGREEMENT DATED JANUARY 14,1991, AND THEIR SUBSTITUTES AND SUCCESSORS AS TRUSTEE THEREUNDER, AND BRUCE A. DYER AND STELLA L DYER- HUSBAND AND WIFE, IS GENERALLY LOCATED WEST OF NORTH EAGLE ROAD AND SOUTH OF EAST USTICK ROAD, MERIDIAN, IDAHO, WHICH IS KNOWN AS CAROL SUBDIVISION AND WHICH LIES CONTIGUOUS OR ADJACENT TO THE CITY LIMITS OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; HAVE MADE A REQUEST FOR ANNEXATION IN WRITING TO THE COUNCIL; AND THAT SAID LAND BE ANNEXED TO THE CITY OF MERIDIAN AND ZONING DESIGNATED RURAL LOW DENSITY RESIDENTIAL DISTRICT (R-2), AND DECLARING THAT SAID LAND, BY PROPER LEGAL DESCRIPTION AS DESCRIBED BELOW, BE A PART OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO; REPEALING ALL ORDINANCES, RESOLUTIONS, ORDERS OR PARTS THEREOF IN CONFLICT HEREWITH; AND DIRECTING THE CITY ENGINEER TO ADD SAID PROPERTY TO THE OFFICIAL MAPS OF THE CITY OF MERIDIAN, IDAHO; AND DIRECTING THE CLERK OF THE CITY OF MERIDIAN TO FILE A CERTIFIED COpy OF THE ORDINANCE AND MAP OF ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 1 OF 10 THE AREAS TO BE ANNEXED WITH ADA COUNTY RECORDER, AUDITOR, TREASURER AND ASSESSOR, AND THE STATE TAX COMMISSION OF THE STATE OF IDAHO, PURSUANT TO IDAHO CODE SECTION 50~223 AND SECTION 63-2215. BE IT ORDAINED BY THE MAYOR AND THE COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. FINDINGS: That the following described land is contiguous and adjacent to the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation to the City of Meridian, Idaho, by the owners of said Property, to-wit: MERIDIAN CITY ANNEXATION CAROL'S SUBDIVSION NO.2 ANNEX #1 A tract ofland being all of Lots 18 and 19, Block 1 of Carol's Subdivision No.2, as shown in Book 39 of Plats at Pages 3248 and 3249, records of Ada County, and portions of North Leslie Way and Ustick Road, all located in the Northeast y,; of Section 5, Township 3 North, Range 1 East, B.M., Ada County, Idaho. Said tract being more particularly described as follows: Commencing at the Northeast Comer of said Section 5; thence South 89039'20" West 1328.08 feet along the north line of said section also being the centerline of said Ustick Road to the POINT OF BEGINNING; thence leaving said section line and centerline South 00015' 11" East 390.00 feet along the extended east line of said Carol's Subdivision to the southeast comer of said Lot 18, thence leaving said east line South 89055'35" West 249.38 feet along the extended south line of said Lot 18 to the centerline of North Leslie Way; thence along said centerline the following 3 courses: North 00004'47" East 50.18 feet; thence Along a curve to the right 22.56 feet, said curve having a radius of200.00 feet, a delta angle of6027'51" and a chord bearing and distance of North 03018'42" East 22.55 feet; thence ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 2 OF 10 North 06032'38" East 318.44 feet to the centerline of said Ustick Road; thence North 89039'20" East 209.99 feet to the POINT OF BEGINNING. Said tract contains 90,592 square feet or 2.08 acres, more or less. MERIDIAN CITY ANNEXATION CAROL'S SUBDIVISION NO.2 ANNEX #2 A tract ofland being all of Lots 9, 12, 13 and 14 of Block 1; Lots 20,23 and 24, of Block 2 of Carol's Subdivision No.2, as shown in Book 39 of Plats at Pages 3248 and 3249, records of Ada County and portions of North Leslie Way and East Leslie Drive located in the Northeast 1,; of Section 5, Township 3 North, Range I East, B.M., Ada County, Idaho. Said tract being more particularly described as follows: Commencing at the Northeast Comer of said Section 5; thence South 89039'20" West 1328.08 feet along the north line of said section also being the centerline of said Ustick Road to a point; thence leaving said section line and centerline South 00015'11" East 938.03 feet along the extended east line of said Carors Subdivision No.2 to the northeast comer of said Lot 14 being the POINT OF BEGINNING, thence continuing along said east line South 00015' II" East 545.25 feet the southeast comer of said Lot 12; thence leaving said east. line North 71 044' 50" West 196.81 feet along the south line of said Lot 12 to the northeast comer of said Lot 9; thence South 12035'24" West 238.15 feet along the extended east line of said Lot 9 to the centerline of said East Leslie Drive; thence along said centerline the following 2 courses: ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 3 OF 10 North 77024'36" West 158.04 feet; thence Along a curve to the right 57.00 feet, said curve having a radius of225.00 feet, a delta angle of 14030'50'f and a chord bearing and distance of North 70009' 15f' West 56.84 feet; thence leaving said centerline South 27006'19" West 272.61 feet along the extended east line of said Lot 20; thence North 77024'36" West 186.92 feet along the south line of said Lot 20; thence North 00023' 19" West 50.00 feet along the west line of said Lot 20 to the northwesterly comer of said Lot 20; thence North 47041 '16" East 315.42 feet along the extended northwesterly line of said Lot 20 to the centerline of said North Leslie Way; thence along said centerline Along a curve to the left 83.05 feet; said curve having a radius of225.00 feet, a delta angle of 21008'53" and a chord bearing and distance of South 49000f57" East 82.58 feet; thence leaving said centerline North 34055' 15" East 261.03 feet on the extended easterly line of said Lot 9 to the southwest comer of said Lot 12; thence North 14005'44" East 240.53 feet along the west line of said Lot 12; thence North 30053'05" East 45.00 feet to the center of a cul-de-sac street lying east of said North Leslie Way; thence along the centerline of said cul-de-sac street North 59006' 57" West 110.02 feet to the centerline intersection with said North Leslie Way; thence along said centerline of North Leslie Way the following 2 courses; Along a curve to the right 223.53 feet, said curve having a radius of 500.00 feet, a delta angle of25036'52" and a chord bearing and distance of South 42040'51" West 221.67 feet; thence ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 4 OF 10 Along a curve to the left 100.38 feet, said curve having a radius of225.00 feet, a delta angle of25033'46" and a chord bearing and distance of South 42042'2r West 99.55 feet; thence leaving said centerline North 62018'29'f West 246.66 feet along the extended southerly line of said Lots 23 and 24 to the southwest corner of said Lot 24; thence North 00023' 19" West 154.57 feet along the west line of said Lot 24; thence North 65011'51" East 237.37 feet along the extended northwesterly line of said Lot 24 to the center of a cul-de-sac street lying west of said North Leslie Way; thence along the centerline of said cul-de-sac street South 59006'56" East 258.43 feet to the centerline intersection with said North Leslie Way; thence along said centerline of North Leslie Way; Along a curve to the left 171.66 feet, said curve having a radius of 499.86 feet, a delta angle of 19040'34" and a chord bearing and distance of North 20002'31" East 170.82 feet; thence leaving said centerline South 79047'48" East 264.46 feet along the extended north line of said Lot 14 to the POINT OF BEGINNING. Said tract contains 334,904 square feet or 7.69 acres, more or less. MERIDIAN CITY ANNEXATION CAROL'S SUBDIVISION NO.2 ANNEX #3 A tract ofland being all of Lots 10, 12, 14, 15 and 16 of Block 2 of Carol's Subdivision No. 2, as shown in Book 39 of Plats at Pages 3248 and 3249, records of Ada County and a portion of ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 5 OF 10 North Justin Place all located in the Northeast y.; of Section 5, Township 3 North, Range 1 East, 8.M., Ada County, Idaho. Said tract being more particularly described as follows: Commencing at the Northeast Corner of said Section 5; thence South 89039'20" West 1328.08 feet along the north line of said section also being the centerline of said Ustick Road to a point; thence leaving said section line and centerline South 00015' 11" East 2012.00 feet along the extended east line of said Carol's Subdivision No.2 to the northeast corner of said Lot 10 being the POINT OF BEGINNING, thence continuing along said east line South 00015'11" East 132.50 feet; thence leaving said east line South 89055'35" West 399.67 feet along the extended south line of said Lot 10 to the centerline of said North Justin Place; thence along said centerline South 00003'22" East 131.00 feet; thence leaving said centerline North 89055'35" East 400.12 feet along the extended north line of said Lot 12; thence South 00015' 11" East 131.00 feet along the east line of said Lot 12; thence South 89055'35" West 355.77 feet along the south line of said Lot 12; thence South 84006'43" West 45.00 feet to the center of the cul-de-sac on said North Justin Place; thence South 00004f29" East 200.00 feet along the extended east line of said Lot 14; thence South 89044'01" West 351.48 feet along the south line of said Lot 14; thence North 00023' 19" West 494.55 feet along the west line of said Lots 14, 15 and 16; thence North 89055'35" East 354.78 feet along the extended north line of said Lot 16 to the centerline of said North Justin Place; thence along said centerline ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 6 OF 10 Along a curve to the right 106.06 feet} said curve having a radius of 1139.39 feet} a delta angle of 5020}00" and a chord bearing and distance of North 04025'36" East 106.02 feet; thence North 89055'35" East 390.40 feet along the extended north line of said Lot 10 to the POINT OF BEGINNING. Said tract contains 279,352 square feet or 6.41 acres, more or less. MERIDIAN CITY ANNEXATION CAROL'S SUBDIVISION ANNEX #4 A tract ofland being all of Lots 1 tluu 5, Block 1 and Lots 2 tluu 4, Block 2 of Carol's Subdivision} as shown in Book 38 of Plats at Pages 3164 and 3165, records of Ada County and a portion of East Leslie Drive and North Eagle Road all located in the Northeast Y-I of Section 5, Township 3 North, Range 1 East, B.M., Ada County, Idaho. Said tract being more particularly described as follows: Commencing at the Northeast Corner of said Section 5; thence South 0000'00" East 1701.27 feet along the east line of said section also being the centerline of said North Eagle Road to the POINT OF BEGINNING} thence continuing along said section line and centerline line South 00000'00" East 121.73 feet to the centerline intersection with East Leslie Drive; thence leaving said section line and centerline of North Eagle Road North 90000'00" West 114.70 feet along the centerline of said East Leslie Drive; thence continuing along said centerline the following 2 courses: Along a curve to the right 48.81 feet, said curve having a radius of75.00 feet, a delta angle of 37011'08" and a chord bearing and distance of North 71021 '25" West 47.95 feet; thence ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 7 OF 10 Along a curve to the left 77.39 feet, said curve having a radius of538.00 feet, a delta angle of 8014'31" and a chord bearing and distance of North 56050'06" West 77.32 feet; thence leaving said centerline South 29002'35" West 224.49 feet along the extended east line of said Lot 2, of Block 2; thence North 89046'00" West 456.73 feet along the south line of said Lots 2 thru 4, Block 2 to the southwest corner of said Lot 4, Block 2; thence North 08001 '47" West 222.23 feet along the extended west line of said Lot 4, Block 2 to the centerline of said East Leslie Drive; thence along said centerline South 81058'13" West 68.58 feet; thence leaving said centerline North 08001 '47" West 233.49 feet along the extended west line of said Lot 5, Block 1; thence North 77026'30" East 479.50 feet along the north line of said Lots 5,4 and 3, Block 1; thence South 72024'04" East 228.21 feet (as corrected by an Affidavit of Amendment, Instrument Number 773200, records of Ada County, Idaho) along the north line of said Lots 3 and 2, Block I; thence South 44005' 18" East 304.10 feet along the north line of said Lots 2 and 1, Block 1 to the northeast corner of said Lot 1, Block 1; thence South 90000'00" East 25.01 feet to the POINT OF BEGINNING. Said tract contains 354,485 square feet or 8.14 acres, more or less. SECTION 2: That the above-described real property be, and the same is hereby annexed and made a part of the City of Meridian, Ada County, Idaho. ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 8 OF 10 SECTION 3: That the real property herein by this ordinance amlexed to the City of Meridian hereinabove described shall be zoned Rural Low Density Residential District (R-2). SECTION 4: That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, comprehensive plan and all official maps depicting the boundaries ofthe City of Meridian in accordance with this ordinance. SECTION 5: All ordinances, resolutions, orders or parts thereofin conflict herewith are hereby repealed, rescinded and annulled. SECTION 6: This ordinance shall be in full force and effect fi.-om and after its passage, approval and publication, according to law. SECTION 7: The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner plainly and clearly designating the boundaries of the City of Meridian, including the lands herein annexed, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission ofthe State ofldaho, all in compliance with Idaho Code g63-2215 and g50-223. ANNEXATION AND ZONING ORDINANCE (AZ-03-012) PAGE 9 OF 10 PASSED BY THE COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this /q-t....1v day of IJu..tk..,f/- ,2003. . 'U# AP ROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this / 7 - day of a",ri- ,2003. ~ -'-MAYO ~~ \\\\\lIl1lll1rll, ,\' f Me- III ,,"_1 0 t:::I1!D 111/ "" ~ --.. ~ /......... ..:::' (} o?of'OF?/-j)'; 1--~-:;. ~ _,,0 ('0 -;. ~ ,~- ;~~ I ~ ITY CLERK SEAL _ ~ ~ &> 2 , ~ "go' First Reading: 8-/9'-tJ3 % "9'6 'Usr 15\' .jf j Adopted after first reading by suspensi~Jfi'"Il1fl.RrP.lf ';l~lD\ved pursuant to Idaho Code 50~902 v 111~;\J'{)j'\J 1\11 Yes: (' No: filII! 1!1111\\ II Second Reading: Third Reading: ATTEST: STATE OF IDAHO, ) : ss. County of Ada ) On this 'Z.l.s-tlnday ofj{lA CJA ~t , 2003, before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT D. CORRIE and WILLIAM G. BERG, JR., known to me to be the Mayor and City Clerk, respectively, of the CITY of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. ..",;alii""" 4i>ON S 11 ~'" ..~-----~~v.r~"~ 6J~~;:;:OT~;>~~.. -oC1;)/ "Y \.......~ Q : \ .. .. I I S .. . r II II i i .. II \ I .. m \ C ' Ii) m _....... b,._~ ~/Oq "y-. ...~ Ul:n.J _, . · .rA.,.;.,----...n Q ..~....tJOF lJ-': "," .........".. Z:\Work\M\Meridian\Meridian ] 5360MlCarol Sub AZ-03-012\AZOrd.doc (SEAL) (ShCGYlfY\ ~~ ~ NOTARY PUBLIC FOR IDAHO RESIDING AT: AoLC\. Gl~ Je.:l.. MY COMMISSION EXPIRES: .t./-2.&'-o:; ANNEXATION AND ZONING ORDINANCE (AZ~03-012) PAGE 10 OF 10 ~ ~ ~ ro -' .vv'g~€ _ \/J\..1 '3 or- ~€o90N - ..0":- \ ~ -4 peo~ alEle3 N a1 o 0:: ..lo:: o t5 ::l So:) 00 N. 0) col. ~ ~ ~. ~".. CIJ (j) > Cl m ::> (j) fU Co _ I~ ~ r.... . ~ ~ o <0 R!N Cf.l [E"<tf2~~&:! 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W OJ -' .. <( 2 o <<l (f) 0 Cl ~ z~ OCm i5~ l:O<X) C/) W ...J m <(l: 1-1-0 wc>~ ZZl.O :Jw-.:t ...J ~ \'... 0 .... ~f\ C/) ~~ >= - co ~ ~I~ 0 a: z~ 0 ,a: ~OL ~ c w <( 1.IJN peo~ 8J683 'N 0<( ..- l-v --<<> 3..00,00000$ r:t:: 0::)("') Z c: Z _ C/)co 0 a::: Ii 0 w.- M w~~ CI) I- O'S; 10- ~o9 z.- l- - <("'0 t: u.. a: Z 0 o UJ<:( z-g :g t-o -C/) Q} >- ~ffi "0 0 (J) I--- u.i ~ ctl a:: _en 00 0 De lD r:t:: <<> ~ (') <<J ~ Q: .2 () <I' ID Z ~ Li.i co :::::> -' a; <:( 0 "lil C/) 0 '3 ~~ \-2 :z - - \.::5 C):I.l..:l. s:L ~ 'lL ~Zl 3..00,000008 ;;;: b- OO - I'- o . o'<t o ..... 0..... 0) z >< :I.l..:l. 2 ~ z o en > ~ l~ ~ o l.C) (J) '<:t co Z OJ ::> en - ~ N0800'\'41''W 233.49' - OBo01'47''\N 222.23' CI 10 N a:: 0 0) M r..: r..: J: v I'- 0 Z 0 g $ ~ w lo (0 r:t:: ~ 9 15 ..- 0 N 1.0 CI 0 0 ..- (0 r:t:: I'- 10 0 Z Z :c w 0 ...J ~ W W ...J ~ ~ ~ (.!) Co Cl Z 0 .... M 0 :::::> <( r-... M z ~ .... 0 0 ;:: .... iE (0 0 0 .... I'- 0 lii 10 0 co 0 0 ...J M .... 0 w OJ co m 0 (/) (/) LU (/) 0 ...J :::> 0 0 OJ 15 0 cO ;:: 10 J: ~ I'- M 10 W I- co .... Cl ~ 0 z lri :J z co :c w (0 N I- .... 0) ...J (.!) oq (") z co r..: LU "<t I'-- ...J LU W Z ~ 10 ~ :J ...J co 0) :J 0 0 0 CERTIFICA TION OF THE CITY CLERK OF THE CITY OF MERIDIAN To: The Recorder, Auditor, Treasurer and Assessor of Ada County, and The State Tax Commission of the State ofIdaho I, WILLIAM G. BERG, JR., City Clerk, of the City of Meridian, Ada County, State of Idaho, do hereby certify that the attached copy of Ordinance No.. 03- (tJ '37 , passed by the City Council ofthe City of Meridian, on the /9(6 day of ~....cf-t , 2003, is a true and correct copy of the original of said document which is in the care, ustodyand control of thel~\\YiIl \ \ \ \ I 1I1I Clerk of the City of Meridian. \\\\\ Of MEP./''D11/11 ",\ ..(~ ' ~ IJ'J'/ ........ (j:\." ,...,00):;> A ~11- // ~ 0'1'< ' Vi ?; -:- 2 _",0 <s ~ ff ~ ~ ~ SEAL ~ 7. f:? ... ~ ....C602 ~"1..... uSr 15\ ' -<= ~ -:- v-'" ~ .... "//1" - 7 Co ....1 '{\) ""..., 1"/111 UNT l ' \\\\ STATE OF IDAHO, ) 1111111111111\\\\\\\ ss. County of Ada, ) On this 1DJeIA day of AJ),J/e;^- 'SSe , in the year 'L0'C3 , before me, ~~(lJV'.-. ~YvuA..LJ , a Notary Public, appeared WILLIAM G. BERG, JR., known or identified to me to be the City Clerk of the City of Meridian, Idaho that executed the said instrument, and acknowledged to me that he executed the same on behalf ofthe City of Meridian. (SEAL) <;1<1"'''''''''0 ~(loON SjJ~" ~<> ~~~__~~~ .;.9<> 4) ,.~ 'tA.~""...<..?>o ..'" /~O ~A...f("......,.A'.<$> oC%) I ""I \~.,v' '; o I \ <i El : : III d I J III .. , , l!1 .. , I Q .. \ C I Q . _II..... b,.~~ ~/o.. .. Y-- ...-:. UJ:U..I..., Qo <> )>..1~--~..<\ <$> ...~...tlOF lY. ~<> "'.............. ~hOJUj~VVL~~t~ Notary Public for Idaho Commission Expires: ~ .-l.~-ocs Z:\ WorklMlMelid ianlMeridian 15360MlCarol Sub AZ-03-0 12\CertificationOfClerkOrd,doc CERTIFICATION OF THE CITY CLERK OF THE CITY OF MERIDIAN AZ-03-012 PAGE 1 of 1 BEFORE THE MERIDIAN CITY COUNCIL CIC 08/19/03 IN THE MATTER OF THE ) APPLICA TION OF DAN WOOD ) FOR APPROVAL OF FINAL PLAT ) FOR TIMBERFALLS SUBDIVISION ) NO. 1, LOCATED ON THE SOUTH ) SIDE OF EAST USTICK ROAD ) AND WEST OF NORTH LOCUST ) GROVE ROAD, MERIDIAN, ) IDAHO ) ) CASE NO. FP-03-042 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on August 19,2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from Sonya Allen Planner I for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that Anna Powell Planning Director for the Planning and Zoning Department, and Shawn Nickel, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: I. The Final Plat of "TIMBERF ALLS SUBDIVISION NO. I" as evidenced in Plat bearing: "TIMBERFALLS SUBDNISION NO. I, A PORTION OF SECTION 6, T.3N., R.IE., ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO. 11 (FP-03-042) Page 1 of5 BOISE MERIDIAN. ADA COUNTY, MERIDIAN CITY, IDAHO - JOHNSON ENGINEERING 2003 -, SHEET I OF 2, HANDWRITTEN DATE: 7/1/03, PREPARED BY: JOHNSON ENGINEERING", Dan Wood - Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Teclmician III, and Sonya Allen Planner I for the Planning and Zoning Department, dated: Hearing Date: August 5,2003, listing 26 Site Specific Comments/Final Plat and 7 General Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting oftive pages, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their August 19, 2003 meeting as follows, to-wit: 1.1 Comply with the Meridian Fire Department's requirements as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of 2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any road way greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius of 28' inside and 48 f outside. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO. 11 (FP-03-042) Page 2 of 5 6. Operational fire hydrants and temporary or pennanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 1.2 Comply with the Nampa & Meridian Irrigation District as follows: I. The District requires a Land Use Change Application be filed for review prior to final platting. 2. All laterals and waste ways must be protected. The District's Onweiler Lateral courses through this project. This easement must be shown on the final plat and must be protected. Any encroachment of this easement, before any construction is started, is unacceptable without a signed License Agreement and approved plan. 3. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the District must review drainage plans. 4. The developer must comply with Idaho Code 31-3805. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO. 1/ (FP-03-042) Page 3 of5 NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body ofthe City of Meridian, pursuant to [daho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the _lq -t~ day of . A \ACt'^- ~-t ,2003. Attest: By-A-~ ROBERT D. CORRIE 111111 II Mayor, City of Meridian IIIIII 111111 \\\\\~f Of MtJ~/f'\III// ", :<...... <..14. <-;. ::::-::::-" c} cp~POR"l i":. ~ '/-:;:. ~ ~ ~o ~ - - - ~ ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO.1 / (FP-03-042) Page 4 of5 Copy served upon Applicant, the Plmming and Zoning Department, Public Works Denartment, \1\lllll-n,JI// and City Attorney. ",\~~'Of MEf(il1~:;./.'~", .::: ..-,' r:}"' o??Off,;;"'; i+.~. ,/ ~ j ~0 "<6J ''::-. BY:dfJit4..:..fr~ ~ Dated: ~ SEAL ~ :: ~ f;J::: ~ &Q .f5- / 0 .!: Z:\Work\M\Meridian\Meridian I 5360MlTimberfalls Sub No. I FP-03.042\OrderFP.doc -;. '1'/\ Ver 151 ' ,1' .>' ~ VA '\~.... ......:::.~ -/ - I r\ \<.) ,', 1'//I//.......OUtH'f .. ".\,,;-.' III ' ,I'.' /Jill; H Ii 11111 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO.1 / (FP~03-042) Page 5 of5 MA YOR Robelt D. COllie HUB OF TREASURE V ALLEY A Good Place to Live LEGAL DEPARTMENT (208) 466-9272 . Fax 466-4405 CITY COUNCIL MEMBERS Tammy dcWeerd Keith Bird CheIie McCandless William L.M. NalY CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433, FAX (208) 887-4813 City Clerk Office Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 898-5500. Fax 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533. FAX 888-6854 STAFF REPORT: Hearing Date: August 5, 2003 To: Mayor, City Council and Planning & Zoning Commission (lll Sonya Allen, Planner I 0 ~ Bruce Freckleton, Senior Engineering Tech ~ From: Re: Timberfalls Subdivision No.1 · Final Plat approval of Thirty (30) Building Lots and Seven (7) Other Lots on 14.31 Acres in an R-8 Zone, by Dan Wood (File No. FP-03-042). We have reviewed the above referenced submittals and offer the following comments, as conditions of approval. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY The applicantf Dan Wood, has applied for Final Plat approval of 30 building lots and 7 other lots on 14.31 acres of land located on the south side of E. Ustick Road, approximately Ih mile east of N. Meridian Road. The zoning designation for the proposed subdivision is R-8 (Medium Density Residential). This phase of the subdivision will have a gross density of 3.49 d. u.lacre. The proposed single-family building lots within the proposed subdivision range from 6,500 s.f. up to 15,000 s.f., with a minimum house size of 1,301 s.f. The other lots within the subdivision consist of seven (7) common landscape/drainage lots. Total acreage of open space within the subdivision is approximately 1.1 acres. The pressurized irrigation system within this development is to be owned and operated by the Nampa Meridian Irrigation District. At preliminary plat stage, the applicant requested and was approved a reduction from the required 25' landscape street buffer adjacent to E. Ustick Road to 20', matching the 20' buffer to the west in Bedford Place Subdivision. A variance to the block length ordinance (MCC 12- 4-5) was also approved allowing Block 1 to be shorter than the 500 ft. minimum block length required and for Block 2 to exceed the 1,000 ft. maximum block length required. The submitted final plat is in compliance with the approved preliminary plat. EXHIBIT "A" 1 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19, 2003 Page 2 Staff recommends approval of the final plat for Timberfal1s Subdivision No. I with the comments and conditions stated in this report. LOCA TION The property is located approximately 12 mile east of N. Meridian Road, on the south side of E. U stick Road. SURROUNDING PROPERTIES North: Weaver Acres Subdivision and Patrick Subdivision, zoned Rl (Ada County) West: Bedford Place Subdivision, zoned R-8 East: Granite Creek Subdivision, zoned R-8 South: Finch Creek Subdivision, zoned R-8 SITE SPECIFIC COMMENTS / FINAL PLAT 1. Applicant is to meet all terms of the approved preliminary plat (PP-03-002) and annexation (AZ-03-003). 2. The applicant has indicated that NMID will own the pressure irrigation system within this development. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point cOlmection to the culinary water system shall be required. If a single-point cOlmection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 3. Fencing adjacent to the central open space lot (Lot 1, Block 3) is to be no more than 4' in height if solid material is used, with the allowance of a 2' lattice to be placed on top of the fence, or 6' tall if the fence is constructed of an open vision material. A note shall be added to the face of the plat reflecting this requirement. All fencing shall be reduced to three feet in height within twenty feet of the right-of-way. 4. The proposed landscaping plan (prepared by South Landscape Architecture, entitled L-l, dated 8/1/03) is approved as submitted with the following exceptions: · Revise Lot 15, Block 3 on the open space lot to read Lot 1 (these lots are shown as one on the plat). 5. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building EXHffiIT "A" 2 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19,2003 Page 3 pennits. All development improvements, including perimeter fencing, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, amenities, sanitary sewer, water, etc., prior to signature on the final plat. 6. Sanitary sewer service and municipal water to this site shall be via extensions from existing mains. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 7. Complete the Certificate of Owners and accompanying Acknowledgment. 8, Submit a license agreement between the applicant and NMID stating that the developer will be allowed to encroach into the 35' wide easement with fencing for the backyards of Lots 6-8, Block 4 prior to approval of the final plat at City Council. If a license agreement is not obtained from NMID, the lots will need to be re-configured and a 35' wide common lot within the easement will need to be created. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 10. All drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 100-year stonn events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed a 3: 1 slope. 11. Revise or add the following notes to the face of the plat: · Add a note addressing fencing requirements as detailed above in site specific comment #3. · Revise the groundwater note to read.. .highest established normal groundwater. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. Provide blow-up details for Lot 1, Block 5, Lot 1, Block 6, Lot 1, Block 7, and the end of E. Stormy Drive. 14. Label the "Real Point of Beginning." 15. The sum of the individual distance segments across the north side of lots 2-7, Block 2 donft equal the overall distance shown. Please revise to show correct information. EXHffiIT "A" 3 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19, 2003 Page 4 16. Clarify the distance shown from the RPOB to the NW comer of Lot 1; Block 1, and the distances shown along the east subdivision boundary in Lot 6, Block 4. 17. Add the individual segment distances from the NE comer of Lot 7, Block 2 to the NE subdivision boundary. 18. Identify the easement across the north side of Lot 1; Block 1 and 2, and across the southern side of Lots 6-8, Block 4. Show the width and identify the purposeibeneficiary. 19. Revise the bearing quadrant of the first and third lines of the boundary to reflect SE bearings to be consistent with the legal description of the Certificate of Owners. 20. The subdivision boundary bearing (N 54045'53"W) adjacent to Lot 7, Block 4 doesn't match the corresponding bearing in the Certificate of Owners. Please revise to show correct information. 21. Provide bearing and distance ties to the radius points to all cul-de-sacs, bulbs, islands. 22. Provide a 1 a-foot wide easement adjacent to the south side of Lot 8, Block 2 in favor of the adjacent property owner, for sanitary sewer and water service lines. 23. Graphically depict 5-foot wide public utilities, drainage, and irrigation easements along the south side of Lot 3, Block 1, and the west side of Lot 9, Block 3, and Lot 8, Block 4, as these are side lot lines against the adjacent phase. 24. Add a call to the legal description of the Certificate of Owner's to establish the "Basis of Bearing." 25. There are several places, especially along the subdivisions southern boundary where the bearings and or distances are difficult to read because of conflicting linework. Please clean-up the text to make it clear. 26. Staffs failure to cite specific ordinance provisions or terms of the approved preliminary plat does not relieve the Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. If lateral users association approval can't be obtained, plans will be reviewed and approved by the meridian City Engineer prior to final plat signature EXHIBIT "Af' 4 OF 5 Planning & Zoning Commission/Mayor & City Council Hearing Date: August 19,2003 Page 5 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-hundred-fifty and lOa-watt, high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are determined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5 Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 6. Coordinate fire hydrant placement with the City of Meridian's Water Works Superintendent. 7. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. STAFF RECOMMENDATION Staff recommends approval of the final plat for Timberfalls Subdivision No. 1 with the above stated comments and conditions. A license agreement must be obtained between the applicant and NMID prior to City Council approval. EXHIBIT "A" 5 OF 5 BEFORE THE MERIDIAN CITY COUNCIL CIC 08/19/03 IN THE MATTER OF THE ) APPLICATION OF CENTENNIAL ) DEVELOPMENT, LLC FOR ) APPROVAL OF FINAL PLAT FOR ) CASTLEBROOK SUBDIVISION ) NO.2, LOCATED AT NORTH ) BLACK CAT ROAD AND EL GA TO ) LANE, MERIDIAN, IDAHO ) ) CASE NO. FP-03-044 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on August 19, 2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from Sonya Allen Planner I for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that Anna Powell Planning Director for the Planning and Zoning Department, and Scott Beecham, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "CASTLEBROOK SUBDIVISION NO.2" as evidenced in Plat bearing: "PLAT SHOWING CASTLEBROOK SUBDIVISION NO. 2, LOCATED IN THE SW ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CASTLEBROOK SUBDNISION NO.2 1 (FP-03-044) Page 1 of5 1<1 OF THE NW 1<1 OF SECTION 10, T.3N., R.l W., RM. MERIDIAN, ADA COUNTY, IDAHO 2003 ENGrNEERrNG NORTHWEST, LLC BOISE, IDAHO, J:\CASTLEBROOK_2_03011\Drawings\00_CASTLEBRK2_PLAT1.dwg 6/25/2003,03-011- 00, SHEET 1 OF 3, HANDWRITTEN DATE: 6-26-2003", Centennial Development, LLC- Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III, and Sonya Allen Planner I for the Planning and Zoning Department, dated: Hearing Date: August 19, 2003, listing 18 Site Specific Comments and 12 General Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting of five pages, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their August 19,2003 meeting as follows, to-wit: 1.1 Comply with the Meridian Fire Department's requirements as follows: 1. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 2. All roads shall have a turning radius of28' inside and 48' outside. 3. A minimum oftwo points of access will be required for any portion of the project, which serves more than 50 homes. UFC 902.2.1 4. The roadways shall be built to Ada County Highway Standards and shall have a clear driving surface, available at all times, which is 20' wide. UFC 902.2 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CASTLEBROOK SUBDNISION NO.2 / (FP-03~044) Page 2 of 5 5. With the size of the project it would be preferred to have multiple points of access in order to provide assurance that at least one access point will be available to emergency services. UFC 902.2.1 1.2 Comply with the Nampa & Meridian Irrigation District as follows: 1. The District's Kennedy Lateral's easement is plotted as a separate lot. This lot must remain as the easement for the Kennedy Lateral only. Any other use of this easement or lot must be with the approval of the District. If the above request is not acceptable to Meridian's Planning and Zoning as well as the owner then this plat must be revised to show the Kennedy Lateral easement being protected. 2. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the District must review drainage plans. 3. The developer must comply with Idaho Code 31-3805. 1.3 Comply with the action of the City Council taken at their August 19,2003 meeting as follows: 1. For clarification, the Final Plat has been adjusted to accommodate the KelUledy Lateral. 2. That in Site Specific Requirements of the staff, and in particular under number 6 the second bullet, it shall now read as follows: · Revise 6' vinyl or cedar fencing around perimeter of subdivision to indicate that vinyl fencing is required to match the fencing as approved in Phase One. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CASTLEBROOK SUBDIVISION NO.2! (FP-03-044) Page 3 of5 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULA TORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and orderf seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the )Cj'+1r....... day of , A,010011 <1l ,2003. By' ~~~A-<~ ROBERT D. CORRIE Mayor, City of Meridian ORDER OF CONDITIONAL AFPROV AL OF FINAL PLAT FOR CASTLEBROOK SUBDIVISION NO.2 I (FP-03-044) Page 4 of5 Attest: \\lllll 1111/111/ \\1 1 //1 ................\.... -{ Or- f-AERID 11//-,-, ....' 0 ,~ 'l .::.::: Ci cp?POl'?,-q r, 'rb ~~ {~~ ~o ~ SEAL ~ f')_ ? "l-, ",0_ ~ '7. ~u '\~~ .::: -:;. () '&.,. 1s1 . .;(-0 ~ 'l..;.. Af \" ,,':::- ///1 COUNTV '{0 ............' III I l' \\\ 1////1111111111\1\\ Copy served upon Applicant, the Planning and Zoning Department, Public Works Department, and City Attorney. By:JI#.-~~~t2:. Dated: ff - Z/ - tJ 3 Z:\Work\M\Meridian\Meridian 15360MlCastlebrook Sub No.2 FP-03-044\OrderFP.doc ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR CASTLEBROOK SUBDIVISION NO. 21 (FP-03~044) Page 5 of 5 - - " .... "- ," ,> ~ \\ \ MAYOR Robclt D. Con'ie HUB OF TREASURE V ALLEY A Good Place to Live LEGAL DEPARTMENT (208) 466-9272 . Fax 466.4405 CITY COUNCIL MEMBERS Tammy deWcerd Keith Bird Cherie McCandless William L.M. NalY CITY OF MERIDIAN 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888.4433' FAX (208) 887-4813 City Clerk Office Fax (208) 888-4218 PUBLIC WORKS BUILDING DEPARTMENT (208) 898-5500 . Fax 887.1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533 . FAX 888-6854 STAFF REPORT: Hearing Date: August 19, 2003 To: Mayor, City Council and Planning & Zoning Commission Sonya Allen, Planner I rJIl ~ Bruce Freckleton, Senior Engineering Tech From: Re: Castlebrook Subdivision No.1 Phase II · Request for Final Plat Approval of Sixty-Five (65) Building Lots and Twelve (12) Other Lots on 24.21 Acres in an R-4 Zone, by Centennial Development, LLC (File No. FP-03-044). We have reviewed the above referenced submittals and offer the following comments, as conditions of approval. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUMMARY The applicant, Centennial Development, LLC, has requested final plat approval for Castlebrook Subdivision No.1, phase II, consisting of sixty-five (65) building lots and twelve (12) other lots on 24.21 acres of land located on the east side of Black Cat Road, approximately 12 mile south of Cherry Lane, directly south of Coral Creek Subdivision. The minimum building lot size within the R-4 zone is 8,000 square feet with a minimum house size of 1,400 s.f. The "other" lots within the subdivision consist of twelve (12) common landscape/drainage lots. Total acreage of open space within the subdivision is approximately 2.95 acres, A modification has been made to the final plat from the approved preliminary plat relocating the sewer easement/pathway from between Lots 7 & 8 to between Lots 11 & 13, Block 3. The approved preliminary plat showed one pedestrian access to Black Cat Road. Since phase I was approved at final plat level with a pedestrian access, at build-out the subdivision would comply with the preliminary plat, even though the pedestrian access to the south is in a different location. The Public Works Department requested a lift station site at the north-west comer of phase I (Lots 5 & 6, Block 1) of the subdivision with a 20' wide sewer easement in Lot 4. As a result, the remaining lots along N. Glamorgan Avenue barely meet the minimum frontage requirements, leaving no additional room for a sewer easement/pathway as originally approved in the EXHIBIT "N' 1 OF 5 PlalUling & Zoning Commission/Mayor & City Council Hearing Date: August 19,2003 Page 2 preliminary plat between Lots 7 & 8. Since the modification was required by the Public Works Department, PlalUling & Zoning staff supports the proposed change. Staff recommends approval of the final plat for the second phase of Castle brook Subdivision No. t with the comments and conditions stated in this report. SITE SPECIFIC REQUIREMENTS 1. Applicant shall meet all terms of the approved Preliminary Plat (PP-02-0 16). 2. Water service to this site shall be via main line extensions from the existing mains adjacent to the property. The applicant shall be required to extend water mains to and through the proposed development, thereby making them available to the adjacent properties (Stub streets, W. EI Gato and N. Black Cat Roads). 3. Staff finds that sanitary sewer service will be available to the lots within the proposed subdivision. Sanitary sewer service to this site will be via a temporary lift station within the Blackstone Subdivision. This station pumps to an existing gravity sewer main located in Black Cat Road that then flows to the Ashford Greens lift station. The Blackstone lift station shall be upgraded or modified, at this developer's expense, to the City of Meridian's standards and specifications. The applicant will be responsible to construct lateral sewer mains to and through this proposed development. Subdivision designer to coordinate main sizing and routing with the Public Works Department. This development shall be subject to the Ashford Greens sewer latecomer fees. Black Cat trunk development fee of $1,500.00 per dwelling unit shall also be assessed against this development. Payment of the trunk development fees and latecomer fees are required prior to signature on the final plat map by the City Engineer. 4. Underground year-round pressurized irrigation must be provided to all lots within this development. The applicant has indicated that the Nampa & Meridian Irrigation District shall own and maintain the system within this development. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. Applicant shall be required to utilize any existing surface or wen water for the primary source. If a surface or well source is not available, a single-point cOlUlection to the culinary water system shall be required. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. 5. Fencing adjacent to micropaths shall be installed per MCC 12-13-15-9. All fencing shall be reduced to three feet in height within twenty feet of the right-of-way. Fencing shall be installed prior to the issuance of occupancy permits within this phase. 6. Revise the Landscape Plan as follows: · Remove the two trees located In Lot 12, Block 3. Trees are not allowed In EXHIBIT "A" 2 OF 5 Planning & Zoning Commission/Mayor & City Council Hearing Date: August 19,2003 Page 3 landscaping over sewer easements. A pathway is also not required on this lot. · *Revise 6' vinyl or cedar fencing around perimeter of subdivision to 6' vinyl. Vinyl fencing is required to match the fencing as approved in phase 1. (*See revision on the Final Plat Order per City Council action taken at their August 19, 2003 meeting.) 7. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. 8. Add street name to face of plat for the stub street to the east, adjacent to Lot 8, Block 7, and the Cul-de-sac off of El Gato Raod. 9. Increase the width of Lot 12, Block 3, to 20' as required by the Public Works Department for the sewer easement, and add the blanket easement in favor of the City of Meridian over Lot 12, Block 3 to plat note 6. 10. Lot 7, Block 8 doesn't meet the minimum 80-foot street frontage required by ordinance. Please adjust the lots to meet the minimum requirement, or add an arrow symbol on the lot pointing to the north stub street, and to the plat legend, to indicate house front orientation. 11. Add the 5.47' tangent section of Lot 28, Block 3 to the plat Line Table. 12. Add the missing distance dimension along the south boundary of Lot 18, Block 3. 13. Graphically depict 5-foot wide public utilities, drainage, and irrigation easements along the north side of Lot 4. Block 3, Lots 27 & 8, Block 4, Lot 7, Block 5, Lots 22 & 11, Block 6, and Lot 7, Block 7, as these are side lot lines against the adjacent phase. 14. Graphically depict lO-foot wide public utilities, drainage, and irrigation easements along the northeast and northwest sides of Lot 24, Block 4. 15. Any drainage areas (detention I retention basins) must be designed to ensure that water is retained only during lOO-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed 3: 1. 16. Complete the Certificate of Owners and accompanying Acknowledgment. 17. Add or revise the following final plat notes: (6.) Delete Lot 25, Block 4 as a common lot. It is a buildable lot. EXHIBIT "A" 3 OF 5 Planning & Zoning Commission/Mayor & City Council Hearing Date: August 19,2003 Page 4 (7.) Shouldn't the noted portions that are owned by the United States of America be graphically depicted? If these portions are included in the plat wouldn't the USA have to be signatory to the plat? The ownership of the remaining portions must be noted. (8.) Delete "Lot 1, Block 7" as it does not exist in this phase, and add the ownership the lots. (16.) Complete the recording information. If a development agreement was not required, delete note. !1.B.J Add note: The pressurized irrigation system within this development is to be owned and maintained by the Nampa & Meridian Irrigation District. 18. Staffs failure to cite specific ordinance provisions or terms of the approved preliminary plat, conditional use permit or development agreement does not relieve Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. Coordinate fire hydrant placement with the City of Meridian Public Works Department. 2. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, sanitary sewer, water, etc., prior to signature on the final plat. 3. Two hundred, and one-hundred-watt, high-pressure sodium streetlights wilt be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider1s expense. Typical locations are at street intersections and/or fire hydrants. 4. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. The ditches to be piped should be shown on the site plans. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association, with written confinnation of said approval submitted to the Public Works Department. 5. Street signs are to be in placef water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including fencing, micro-paths, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% wilt be required for all fencing, landscaping, pressurized irrigationf sanitary sewer, water, etc., prior to signature on the final plat. EXHIBIT "AI> 4 OF 5 Planning & Zoning Commission/Mayor & City Council Hearing Date: August 19f 2003 Page 5 6. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as detennined during the plan review process, prior to signature on the final plat per Resolution 02-374. 7. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 8. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 9. Submit "Final" letter from the Ada County Street Name Committee, approving the subdivision and street names. Make any corrections necessary to confonn. 10. Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 11. Coordinate fire hydrant placement with the City of Meridian's Water Deputy Fire Chief and the Public Works Department. 12. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 12-5-2.K. Applicant shall coordinate mailbox locations with the US Postal Service. RECOMMENDA TION Staff recommends approval of the proposed final plat, with the aforementioned conditions. EXHIBIT "A" 5 OF 5 BEFORE THE MERIDIAN CITY COUNCIL C/C 08/19/03 IN THE MATTER OF THE ) APPLICA TION OF DAN WOOD ) FOR APPROVAL OF FINAL PLAT ) FOR TIMBERF ALLS SUBDIVISION ) NO. 2, LOCATED SOUTH OF EAST ) USTICK ROAD AND WEST OF ) NORTH LOCUST GROVE ROAD, ) MERIDIAN, IDAHO ) ) CASE NO. FP-03-043 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to Meridian City Code S 12-3-7 on August 19,2003, and the Council finding that the Administrative Review is complete which has included certain comments as stated in a letter to the Mayor and Council from Sonya Allen Planner I for the Planning and Zoning Department, and Bruce Freckleton, Engineering Technician III, and that Anna Powell Planning Director for the Planning and Zoning Department, and Shawn Nickel, commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "TIMBERFALLS SUBDIVISION NO.2" as evidenced in Plat bearing: "TIMBERFALLS SUBDIVISION NO.2, A PORTION OF SECTION 6, T.3N., R.1E., ORDER OF CONDITIONAL APPRO V AL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO. 2/ (FP-03-043) Page 1 of 5 BOISE MERIDIAN. ADA COUNTY, MERIDIAN CITY, IDAHO - JOHNSON ENGINEERING 2003 -, SHEET 1 OF 2, HANDWRITTEN DATE: 7/1/03, PREPARED BY: JOHNSON ENGINEERING", Dan Wood - Developer, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freckleton, Engineering Technician III, and Sonya Allen Planner I for the Planning and Zoning Department, dated: Hearing Date: August 19,2003, listing 21 Site Specific Comments/Final Plat and 7 General Requirements, a true and correct copy of which is attached hereto marked Exhibit "A", and consisting offive pages, and by this reference incorporated herein, and the additional requirements from the action of the Council taken at their August 19, 2003 meeting as follows, to-wit: 1.1 Comply with the Meridian Fire Department's requirements as follows: 1. One and two family dwellings will require a fire-flow of 1,000 gallons per minute available for duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A 2. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 3. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. 4. The phasing plan may require that any roadway greater than 150' in length that is not provided with an outlet shall be required to have a turn around. 5. All roads shall have a turning radius of28' inside and 48' outside. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERF ALLS SUBDIVISION NO. 2/ (FP-03-043) Page 2 of 5 6. Operational fire hydrants and temporary or pennanent street signs are required before combustible construction begins. UFC 901.4.2 & 901.3 7. Paint the curb red 10' on either side of all fire hydrant locations. 1.2 Comply with the Nampa & Meridian Irrigation District as follows: 1" The District requires a Land Use Change Application be filed for review prior to final platting. 2. All laterals and waste ways must be protected. The District's Onweiler Lateral courses through this project. This easement must be shown on the final plat and must be protected. Any encroachment of this easement, before any construction is started, is unacceptable without a signed License Agreement and approved plan. 3. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the District must review drainage plans. 4. The developer must comply with Idaho Code 31-3805. 1.3 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Envirorunental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and it is suggested that stormwater be pretreated through a grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1. State of Idaho Catalog Of Stonnwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Enviromnental Quality, July 1997. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERFALLS SUBDIVISION NO.2 / (FP-03-043) Page 3 of5 2. Stonnwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, May 2000. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 1. The Plat dimensions are approved by the City Engineer; and 2. The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULA TORY T AKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code S 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERF ALLS SUBDNISION NO.2 / (FP-03-043) Page 4 of5 eight (28) days after the date of this decision and order, seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. By action of the City Council at its regular meeting held on the ~ q fh..- day of ~A LLDo lA S+ ,2003. BY:_~~ ROBER D. CORRIE .. . -- -.." Mayor, City of Meridian Attest: BycJI~~fkt ~ Dated: 8-2-/ -f} 3 \\\llltllllflll \\\\ RA I1I1 ,,\\\\ -.l. of h:EFtI{)///', ....' ~ -. ~~ /,/ ::::~..... (} cp?<POR-1 r . 11- % f ~ <-'0 \ Z:\Work\M\Meridian\Meridi~n I 5360MlTimberfalls Sub NO.2 FP-03-043\OrderFP.doc ~ 1"(',., -;::. -y: QU 0 - ~:o Sr 1Si ' -<':::.c:::: ,.................. "A1 .~:3y.... -..:....'"'..... ,III 008 lfq-,t 'Ii \" iill VI'" I 1 , \\\" 1/1111111111\\\\\ ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TIMBERF ALLS SUBDIVISION NO.2! (FP-03-043) Page 5 of5 MA YOR Robclt D. COl1'ie HUB OF TREASURE V ALLEY A Good Place to Live 33 EAST IDAHO MERIDIAN, IDAHO 83642 (208) 888-4433. FAX (208) 887-4813 City Clerk Ol1icc Fax (208) 888-4218 LEGAL DEPARTMENT (208) 466-9272 . Fax 466-4405 PUBLIC WORKS BUILDING DEPARTMENT (208) 898-5500. FllX 887-1297 PLANNING AND ZONING DEPARTMENT (208) 884-5533' FAX 888-6854 CITY COUNCIL MEMBERS Tammy dcWeerd Keith Bird Chcrie McCandlcss William L.M. Nary CITY OF MERIDIAN STAFF REPORT: Hearing Date: August 19, 2003 To: Mayor, City Council and Planning & Zoning Commission Sonya Allen, Planner I rJII. ~ Bruce Freckleton, Senior Engineering Tech ~ From: Re: Timberfalls Subdivision No.2 · Final Plat approval of Nineteen (19) Building Lots and One (1) Other Lot on 14.31 Acres in an R-8 Zone., by Dan Wood (File No. FP-03-043). We have reviewed the above referenced submittals and offer the following comments, as conditions of approval. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: APPLICATION SUl\1MARY The applicant, Dan Wood, has applied for Final Plat approval of 19 building lots and 3 other lots on 14.31 acres of land located on the south side of E. Ustick Road, approximately Vz mile east of N. Meridian Road. The zoning designation for the subdivision is R-8 (Medium Density Residential). This phase of the subdivision will have a gross density of 3.49 d.u./acre. The proposed single-family building lots within the proposed subdivision range from 6,500 square feet up to 15,000 square feet, with a minimum house size of 1,301 s.f. The other lots within the subdivision consist of three (3) common landscape/drainage lots. Total acreage of open space within the subdivision is approximately 1.1 acres. The pressurized irrigation system within this development is to be owned & operated by the Nampa Meridian Irrigation District. The submitted final plat is in compliance with the approved preliminary plat. Staff recommends approval of the final plat for Timberfalls Subdivision No. 2 with the comments and conditions stated in this report. LOCATION The property is located approximately Y2 mile east of N. Meridian Road, on the south side of E. Ustick Road. EXHIBIT "A" I OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19,2003 Page 2 SURROUNDING PROPERTIES North: Weaver Acres Subdivision and Patrick Subdivision, zoned Rl (Ada County) West: Bedford Place Subdivision, zoned R-8 East: Granite Creek Subdivision, zoned R-8 South: Finch Creek Subdivision, zoned R-8 SITE SPECIFIC COMMENTS / FINAL PLAT 1. Applicant is to meet all tenns of the approved preliminary plat (PP-03-002) and annexation (AZ-03-003). 2. The applicant has indicated that NMID will own the pressure irrigation system within this development. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water. If a creek or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer shall be responsible for the payment of assessments for the common areas prior to signature on the final plat by the Meridian City Engineer. A fully operational pressurized irrigation system shall be installed for this phase prior to occupancy of any home or building within this phase of development. 3. Fencing adjacent to the central open space lot (Lot 1, Block 3) is to be no more than 4' in height if solid material is used, with the allowance of a 2' lattice to be placed on top of the fence, or 6' tall if the fence is constructed of an open vision material. A note shall be added to the face of the plat reflecting this requirement. All fencing shall be reduced to three feet in height within twenty feet of the right-of-way. 4. The proposed landscaping plan (prepared by South Landscape Architecture, entitled L-l, dated 8/1/03) is approved as submitted with the following exceptions: · Revise the lot numbers on the landscape plan to reflect the changes noted below on #11 to match the plat. 5. Street signs are to be in place, water system shall be approved and activated, pressurized irrigation system approved and activated, drainage lots constructed, fencing installed, and road base approved by the Ada County Highway District prior to applying for building permits. All development improvements, including perimeter fencing, irrigation, and landscaping shall be installed and approved prior to obtaining certificates of occupancy. A letter of credit or cash surety in the amount of 110% will be required for all fencing, landscaping, pressurized irrigation, amenities, sanitary sewer, water, etc., prior to signature on the final plat. 6. Sanitary sewer service and municipal water to this site shall be via extensions from EXHIBIT "A" 2 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19, 2003 Page 3 existing mains. Applicant will be responsible to construct the sewer and water mains to and through this proposed development, thereby making them available to adjacent properties. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 7. Complete the Certificate of Owners and accompanying Acknowledgment. 8. Submit a license agreement between the applicant and NMID stating that the developer will be allowed to encroach into the 35' wide easement with fencing for the backyards of Lots 1-6, Block 5 and Lots 4-6 of Block 4 prior to approval of the final plat at City Council. If a license agreement is not obtained from NMID, the lots will need to be re-configured and a 35' wide common lot within the easement will need to be created. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection feesf as determined during the plan review process, prior to signature on the final plat per Resolution 02-374. 10. All drainage areas (detention/retention basins) must be designed to ensure that water is retained only during 1 DO-year storm events, and for a period of time not to exceed 24 hours. Side slopes within drainage areas shall not exceed a 3: 1 slope. 11. Revise lot numbering on Block 3 to begin with #10, instead of #11. Lot numbering for Block 3 on phase 1 ended with #9. 12. Revise or Add the following notes to the face of the plat: · Add a note addressing fencing requirements as detailed above in site specific comment #3. · Revise the groundwater note to read.. .highest established nonnal groundwater. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. Provide blow-up details for the end ofN. Starling Way. 15. Label the "Real Point of BegilUling." 16. Identify the easement across the south side of the subdivision. Show the width and identify the purposelbeneficiary. 17. Revise the bearing quadrants of the boundary call-outs to be consistent with the legal description of the Certificate of Owners. 18. Graphically depict 5-foot wide public utilities, drainage, and irrigation easements along EXHffiIT "A" 3 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date: August 19, 2003 Page 4 the north side of Lot 4, Block 1, and Lot 20, Block 3, and the easterly side of Lot 11, Block 3, and Lot 9, Block 4, as these are side lot lines against the adjacent phase. 19. Add a call to the legal description of the Certificate of Owner's to establish the "Basis of Bearing." 20. There are several places, especially along the subdivisions southern boundary where the bearings and or distances are difficult to read because of conflicting Iinework. Please clean-up the text to make it clear. 21. Staffs failure to cite specific ordinance provisions or terms of the approved preliminary plat does not relieve the Applicant of responsibility for compliance. GENERAL REQUIREMENTS 1. All irrigation ditches, laterals or canals, exclusive of natural waterways, intersecting, crossing or lying adjacent and contiguous to the area being subdivided shall be tiled per City Ordinance 12-4-13. Plans will need to be approved by the appropriate irrigation/drainage district, or lateral users association (ditch owners), with written approval or non-approval submitted to the Public Works Department. If lateral users association approval can't be obtained, plans will be reviewed and approved by the meridian City Engineer prior to final plat signature 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 9-1-4 and 9-4-8. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Two-hundred-fifty and 100-watt, high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. Final design locations and quantity are detennined after power designs are completed by Idaho Power Company. The street light contractor shall obtain design and permit from the Public Works Department prior commencing installations. 4. Compaction test results must be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 5 Applicant's engineer will be required to submit a signed, stamped statement certifying that all street finish centerline elevations are set a minimum of three feet above the highest established normal groundwater elevation. 6. Coordinate fire hydrant placement with the City of Meridian's Water Works Superintendent. 7. Any tree over 4" in caliper that is removed from the property shall be replaced by installing additional trees, being the equivalent number of caliper inches of trees that EXHIBIT "A" 4 OF 5 Planning & Zoning CommIssion/Mayor & City Council Hearing Date; August 19, 2003 Page 5 were removed. Required landscaping trees will not be considered as replacement trees for those trees that have to be removed. STAFF RECOMMENDATION Staff recommends approval of the final plat for Timber Falls Subdivision No.2 with the above stated comments and conditions. A license agreement must be obtained between the applicant and NMID prior to City Council approval. EXHIBIT "A" 5 OF 5 August 15,2003 MERIDIAN CITY COUNCIL MEETING APPLICANT August 19, 2003 ITEM NO. \() REQUEST Water, Sewer, and Trash Delinquencies: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMP A MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: ~f1V dJff~ Contacted: Emailed: Date: Staff Initials: Phone: Materials presented at public meetings shall become property of the City of Meridian. DELINQUENCY FOR TURN OFF SCHEDULED FOR August 20, 2003 RECEIVED .AUG 1 9 2003 City of Meridian City Clerk Office MAYOR: This is to inform you in writing, if you so choose, that you have the right to a pre-termination hearing at 7:30 P.M. Tuesday, August 19, 2003, before the Mayor and City Council to appear in person to be judged on the facts and to defend the claim made by this City that your water, sewer and trash bill is delinquent. You may retain counsel. This service will be discontinued on August 20th and/or August 27th, 2003 unless payment is received in full. Is there anyone present who wishes to contest his or her water, sewer and trash delinquency? (N 0 response.) MAYOR: They are hereby informed that they may appeal or have the decision of the City reviewed by the Fourth Judicial District Court, pursuant to Idaho State Code. Even though they appeal, their water will be shut off. The amount of the tum-offlist is $27,101.89. CITY OF MERIDIAN Delinquent Account List. council Page: 1 Standard Payment Customers Aug 19, 2003 02:53pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Balance Report Criteria: Terminated customers not included Customer.Cust No = {<} 9900000 Last Pmt Last Pm! Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 51.2648.1 A SHADE BETTER PAINTING 90.33 63.98 26.35 07/22/2003 26.35 - 51.2649.1 A SHADE BETTER PAINTING 679.83 495.60 184.23 12/17/2002 120.89 - 4.0552.1 ABBEY BEN 87.78 47.59 40.19 07/03/2003 37.25 - 4.0868.2 ABLE, MICHAEL 54.76 54.66 .10 08/18/2003 45.20 - 42.2114.2 ACKLEY. WENDY 243.09 154.89 64.19 24.01 OS/20/2003 70.23 - 74.3644.3 ADAMS, CYNTHIA 128.50 78.48 50.02 06/11/2003 28.46 - 2.2250.2 ADAMSON, DEBBY 196.80 153.00 43.80 08/01/2003 75.00 - 35.0190.2 AHEARN, THOMAS 87.46 47.43 40.03 07/21/2003 39.05 - 1.1360.1 AKERS,GENEVA 574.03 381.96 192.07 06/26/2003 275.14. 74.3788.1 ALDERSON, MARY 147.52 71.26 38.76 37.50 05/09/2003 75.00 - 50.0244.1 ALGER. BRENT 104.86 53.90 24.99 25.97 05/28/2003 49.00. 31.3422.1 ALLEN, SEDENA 109.37 108.88 .49 08/18/2003 50.00 - 47.1158.2 ALVAREZ, ROSILO & FLORA 85.75 58.80 26.95 07/18/2003 31.69 - 49.1157.1 AMERICAN WALLCOVERING INC 48.13 47.14 .99 08/08/2003 16.21 - 21.2780.2 ANDERSON. ALTON & MARDEN 99.11 90.28 8.83 07/21/2003 50.04 - 32.1434.5 ANDERSON, LADELE 64.66 61.74 2.92 07/1712003 50.00 - 31.3496.7 ANDERSON, WILBUR 282.52 187.62 94.90 06/25/2003 100.39 - 25.4010.2 ANGSTMAN, T.J. 371.69 94.10 121.07 156.52 08/13/2003 105.87 - 14.4428.1 ANN MAKA 108.59 106.62 1.97 06/27/2003 109.55 - 51.1138.2 ARANA & R.C. LAND COMPANY 112.85 112.85 35.0099.2 AREVALO, MICHAEL 75.36 42.85 32.51 06/13/2003 64.04 - 42.1988.2 ARMSTRONG. GARY & LAURA 190.30 132.37 57.93 08/18/2003 20.00 - 68.0040.1 ARMSTRONG. LANCE 122.37 110.96 11.41 07/18/2003 100.00 - 21.1708.1 ARTE, MICHELLE & RICK 217.26 146.80 70.46 07/21/2003 52.82 - 74.2938.5 ASSET PRESERVATON INC 141.22 94.65 46.57 07/21/2003 47.55. 21.0066.1 ATHAY, ROBERT 211.88 185.32 26.56 08/08/2003 71.10 . 4.0682.2 ATKINSON, DAVID 61.72 61.52 .20 07/31/2003 50.00 - 51.0180.1 B M C, WEST 64.07 26.38 15.07 11.31 11.31 04/22/2003 11.31 - 13.8434.2 BAGLEY,ADAM 82.33 53.58 28.75 07/28/2003 27.51 - 51.0694.1 BAILEY, PEGGY 186.21 143.16 43.05 08/18/2003 30.00 - 2.3550.2 BAILEY. PEGGY 107.76 97.70 10.06 08/04/2003 50.00 - 42.1202.1 BANNER, SCOTT 79.27 45.34 33.93 06/18/2003 74.00 - 50.4820.3 BARBOUR, TREVOR & ROSE 254.86 184.26 70.60 07/01/2003 38.00 - 42.2714.3 BARROETABENA. J.C 251.25 236.55 14.70 06/05/2003 109.17. 2.2470.1 BAUGES, EDWARD L 106.48 103.26 3.22 08/04/2003 45.00 - 1.0030.2 BEAUDOIN, JOHN R 50.00 20.25 20.25 9.50 06/03/2003 27.06 - 1.1520.3 BEEBE, JEFF 192.56 186.68 5.88 32.0508.1 BELL, DERRICK 234.69 230.02 4.67 07/24/2003 80.00 . 33.2316.1 BELL, LILLY 171.65 126.72 44.93 07/23/2003 41.88 - 19.6688.1 BENNETT, MASON 149.62 100.40 49.22 07/21/2003 46.55 - 34.1882.3 BENNETT. MATT & KOZETTE 155.35 106.18 49.17 07/01/2003 33.49 . 68.0312.2 BENSON, JR. DARRYL 82.55 42.52 40.03 07/18/2003 43.50. 42.1798.1 BETTENCOURT, RICHARD 91.81 62.79 29.02 07/25/2003 70.00 - 4.1834.1 BITONI. MARK 237.20 147.78 89.42 07/23/2003 67.86 - 21.0154.2 BITTICK, BRIAN 244.18 156.20 87.98 08/07/2003 45.00 - 4.1250.2 BITTON. PENNY 104.86 58.58 46.28 07/22/2003 44.32 - 15.0116.2 BLACHOWSKI. JOHN 79.39 52.60 26.79 06/13/2003 57.77 - 25.4068.1 BLACKSTONE DEVELOPMENT l 109.76 105.48 4.28 07/23/2003 66.39 - 31.3538.1 BLAIR, ANGELA 73.99 49.98 24.01 07107/2003 24.99 - 33.2764.1 BLAKE, TRAVIS 115.19 76.14 39.05 06/25/2003 37.09 - 37.3842.2 BLEDSOE, STEPHANIE & JOHN 49.21 47.71 1.50 07/15/2003 90.00 - ... in Msg column indicates no Notice is to be sent ,CITY OF MERIDIAN Delinquent Account List. council Page: 2 Standard Payment Customers Aug 19,2003 02:53pm Current Period: 08/3112003 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-DeJinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 33.4154.3 BOBKO, RAYMOND 191 ,23 149.90 41.33 07/24/2003 133.48 - 50.1726.2 BOESIGER, MAX 148.99 111.36 37.63 07/23/2003 70.00 - 51.0506.1 BOGGIS, CONNIE 129.63 86.42 43.21 07/1612003 50.07 . 15.0071.4 BOLTON, GREG & CINDY C/O 119.61 80.72 38.89 07/14/2003 37.91. 22.1756.1 BOWEN, ERIC 85,05 85.04 .01 0810512003 40.56 - 50.2142.2 BOWEN, MARK 121.07 80.06 41.01 07/01/2003 43.95 - 51.4310.1 BOWER INVESTMENTS, LLP 32.16 16.08 7.55 8.53 05/08/2003 98.27 - 22.1600.1 BOWER, SHAWN 82.76 82.74 .02 07/28/2003 42.82 - 34.0440.7 BOWLES, LORA & MARK 199.47 162.72 36.75 07131/2003 50.00- 21.3068.1 BOYDSTUN, PATRICK & JUDY 215.63 157.80 57.83 07/21/2003 36.27 - 31.3068.4 BRATT, DENISE 193.11 134.62 58.49 08/01/2003 42.81 - 31.3022.3 BREEDLOVE, RUSSELL & MICHl 187.42 80.17 45.27 61.98 05/02/2003 60.03 . 16.3306.2 BREWER, CHRIS & ELIZABETH 109.46 102.04 7.42 08/18/2003 65.00 - 1.0800.1 BREWER, SID & SHELLY 132.93 97.64 35.29 07/2312003 63,33 - 4.1674.1 BRINKERHOFF. JOHN 275.44 175.72 99.72 06/27/2003 78.16 - 33.1852.1 BUNDY, DOYLE 100.98 83.98 17.00 08/13/2003 24.99 - 32.1546.6 BURCHFIELD, DARRELL 169.16 113.93 55.23 06/18/2003 50.33 - 31.3364.1 BURGESS, ALLEN 97.36 92.46 4.90 06119/2003 66.00 . 19.6510.2 BURKETT, MARK 228.81 228.81 01/22/2003 83.14 . 69.0182.1 BURNS. DONALD 78.90 41.41 37.49 06/23/2003 67.72 - 69.1666.1 BURNS. WILLIAM & TAMARA 75.82 37.91 37.91 20.3214.2 BURTCH, LINDA 92.98 91.82 1.16 04/10f2003 200.00 - 32.1100.3 BURTON, JACK 255.39 174.18 81.21 06f09/2003 193.49 - 74.0674.2 BUSEY, MIKE 84.00 83.00 1.00 07/2812003 45.91 - 4.2308.1 BUTTERFIELD, CHARLES & TOI\ 297.32 197.44 99.86 06/2312003 182.71 - 22.2262.2 BYERS,STEVEN 132.94 92.22 40.72 06f23/2003 78.49 - 68.0232.2 BYINGTON, ALEX & HEIDI 95.14 50.49 44.65 07/21/2003 50.00 - 31.3528.2 CALLIVAN, MATTHEW 210.81 210.44 .37 07/17f2003 73.00 - 37.3890.2 CANYON RIVER CONSTRUCTIO 123.29 47.47 37.91 37.91 42.0414.2 CAPITAL CITY PROPERTY MAN 109.70 73.06 36.64 08/07f2003 36.64 - 7.1072.1 CAPITOL CITY PROPERTY MNG 51.50 27.49 24.01 06/19f2003 73.01 - 65.0688.1 CARPENTER, GAIL 49.48 49.38 .10 08/12/2003 51.24 - 4.2166.2 CARPENTER, SEAN 315.99 315.99 01/22/2003 143.88 - 4.0798.2 CASE, RICHARD & DONNA 116.88 63.61 53.27 07/01/2003 50.33 - 21.1402.2 CHAPMAN, JAMES 153.46 140.14 13.32 07f23/2003 100.00 - 2.4700.2 CHENEY, STEVEN 156.38 106.52 49.83 .03 07f2112003 40.00 . 15.0047.2 CHRISTENSEN, DAVID 179.14 129.10 50.04 07/23/2003 50.04 - 42.3092.2 CHRISTENSEN, SHARON 97.24 59.67 37.57 06/1712003 56.52 - 14.3476.2 CHRISTIAN, RICK 115.80 76.22 39.58 07f03/2003 39.58 . 51.1166.3 CHRISTIANSON, ARTHUR & COI 26.41 15.10 11.31 07f01/2003 7.55 - 51.1168.3 CHRISTIANSON, ARTHUR & COI 75.30 37.55 7.55 30.20 20.1606.3 CHRISWELL, LEE ANNA 232.29 29.94 71.86 34.02 96.47 02/05/2003 111 .51 - 74.2676.1 CHURCHMAN,KARENLEE 252.26 182.10 70.16 07/22/2003 60.00 - 5.0780.1 CLARK SUZANNE 165.30 97.62 67.68 06/23/2003 98.11 - 31.0790.3 CLARK. DONN 175.04 147.04 28.00 07/08f2003 82.78 - 42.2376.3 CLAY, STEVEN & SUSAN 263.39 178.13 85.26 07/18f2003 70.00 - 21.2214.4 CLEVELAND, RICHARD & KAREl 149.11 110.06 39.05 07f23f2003 88.10. 25.4056.1 CLEVENGER, PATRICK & KUMI~ 139.82 93.54 46.28 06/27/2003 44.32 - 5.0344.1 CLIFF, DWIGHT 136.09 106.10 29.99 07/21/2003 65.38 - 13.5018.2 CLYNE, STEVEN & BRENDA 97.95 78.42 19.53 08/05/2003 38.23 - 21.1766.1 COFFMAN, RICK K. 202.91 150.30 52.61 07/15f2003 45.75 - 33.3752.2 COLBERT, NATHAN 123.03 82.02 41.01 06f23/2003 43.95 - 21.2048.4 COLBURN, RICHARD 116.17 76.14 40.03 06/20/2003 38.07 - 22.1744.1 COLLINS, JENNIFER 80.35 59.12 21.23 06/2012003 40.67 - 33.2566.2 CONNELL, EDWARD 146.06 144.80 1.26 08/19/2003 70.00 - ... in Msg column indicates no Notice is to be sent CITY OF MERIDIAN Delinquent Account List- council Page: 3 Standard Payment Customers Aug 19,2003 02:53pm Current Period: 06/31/2003 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 19.0138.1 CONRAD. ROSS 87.23 57,50 29.73 06/17/2003 57.50 - 21.1524.2 COONES, JOSEPH 197.57 128.12 69.45 07/21/2003 92.59 - 22.1598.1 COOPER, DEBBRA K 132.84 113.46 19.38 06/05/2003 30.00 - 4.0882.1 COPELAND, STEPHAN & JACKIE 153.75 35.93 58.91 58.91 06/10/2003 56.93 - 4.1144.1 CORDERO, JOAQUIN & KRISTIN 39.02 36.63 2.39 07/17/2003 23.39 - 4.0120.2 CORONA, JUAN & VICTOR 81.33 71.29 10.04 07/10/2003 55.00 - 50.1412.2 CORP, WESLEY 298.62 226.88 71.74 OS/21/2003 100.00. 31.3420.1 COUCH, JULIA 129.25 92.14 37.11 07/21/2003 50.00 - 35.0182.2 COVINO, MELODY 110.66 69.81 40.85 07/01/2003 42.81 - 2.4770.1 COX, CHRISTI 267.76 184.06 83.70 06/20/2003 166.03 - 50.3928.1 CROASDALE, DENA 97.49 64.04 33.45 07/17/2003 33.53 - 69.0100.1 CROSSMAN, DEBBIE & WARREI 164.72 117.46 47.26 07/22/2003 47.26 - 6.1930.1 CUPP, SHAD & BECKY 125.23 62.16 63.05 06/25/2003 79.87 - 50.0284.3 DALE, MARK 225.45 168.92 56.53 07/01/2003 50.65 - 23.3986.2 DAVID, CASEY & STEWART, BUI 122.61 77.97 44.64 06/20/2003 37.78 . 65.0710.1 DAVIS, BRIAN 60.84 55.92 4.92 07/22/2003 51.01 - 13.5004.1 DAVIS. MICHAEL & TIFFANY 130.39 85.62 44.77 07/14/2003 43.79 - 50.2036.1 DAVIS, RYAN 83.03 83.00 .03 07/22/2003 40.00 - 4.0918.2 DAVISSON, MARK 57.82 26.59 31.23 04/28/2003 31.23 - 21.0454.3 DAWDY, DEBRA & CALVIN C/O 107.44 75.22 32.22 07/01/2003 31.93 - 21.3070.1 DECK, KIM8ERL Y 239.67 183.30 56.37 06/17/2003 48.53 - 74.3158.2 DEES, RICHARD & JANICE 102.06 68.04 34.02 07/16/2003 65.00. 42.3076.1 DELAMERE, BRAD 101.90 44.36 57.54 07/14/2003 68.32 - 2.1610.1 DESILET, DENICE 159.77 135.26 24.51 07/28/2003 40.00 - 3.0824.2 DEWITT, HALEY 44.81 38.11 6.70 07/09/2003 29.73 - 50.0200.1 DODGE, DOUGLAS 78.84 78.74 .10 07/31/2003 34.37 - 21.0144.1 DOMKA, DEBBIE 77.17 65.42 11.75 07/21/2003 40.00 - 33.2612.6 DONALDSON, NEAL 162.83 89.86 72.97 06/25/2003 67.09 - 42.1200.1 DOOLEY, DAVID & LESLIE 167.84 115.36 52.48 07/23/2003 98.49 - 21.1958.1 DOTY, CHRISTY L. 196.16 137.66 60.50 07/01/2003 57.56 - 74.1062.1 DOTY, PAULINE & RON 149.21 138.62 10.59 07/24/2003 68.63 - 32.1762.2 DRURY,GARY 75.57 75.56 .01 08/05/2003 39.74 - 14.5004.2 DUNCAN, JEFF & MONIQUE 182.47 162.4 7 01/17/2003 40.00 - 4.1958.1 DUPLEX,HARRY 174.44 173.90 .54 08/15/2003 115.00. 68.0102.2 DURHAM, KYLE 58.56 29.28 29.28 06/17/2003 87.00 - 13.8492.2 ECCHER, DANIEL 75.86 75.56 .30 07/17/2003 37.48 . 6.9030.1 EDENBROOKINC 38.14 15.10 8.53 7.55 6.96 21.1106.1 EDGERTON, ANDREA 278.61 199.46 79.15 07/21/2003 86.99 - 34.1898.1 EDINGER, REX S. 120.10 119.66 .44 08/18/2003 54.00 - 31.3034.1 EDWARDS, MARILYN 84.05 60.76 23.29 07/15/2003 20.00 - 2.2734.1 EDWARDS, MICHAEL A 211.83 125.14 86.69 07/22/2003 43.28 - 19.7186.2 ELLIS, SUZANNE 108.08 105.30 2.78 07/18/2003 48.24 - 2.4540.3 ELSPERMAN, DE WAYNE 106.33 68.60 37.73 07/08/2003 54.88 - 50.1242.3 ERHART, MILT 85.56 85.04 .52 07/23/2003 42.00 - 50.1240.4 ERHART. MILT 7.88 7.88 50.1354.4 ESTATE OF BESSIE MATCHAM 152.51 123.22 29.29 06/12/2003 50.00 - 5.0700.1 EVANS, ANDREW 325.60 175.02 150.56 06/25/2003 112.98 - 13.4998.2 FARNHAM, DARIN & STACIE 148.53 98.04 50.49 06/24/2003 46.57 - 1.3670.1 FARRAND, SHELUE 101.93 75.14 26.79 07/22/2003 30.71 - 1.3660.1 FARRAND, SHELLlE 179.16 133.60 45.56 07/23/2003 60.00 . 74.3952.1 FIELDS, ROBERT 86.25 56.52 29.73 06/24/2003 29.73 - 42.0466.2 FISCHER, DAVID 82.95 66.58 16.37 07/17/2003 100.00 - 14.9056.1 FISHER CUSTOM HOMES 30.15 26.67 3.48 2.0740.1 FISK, PATRICK 238.27 165.38 72.89 07/29/2003 75.83. 16.3640.2 FITZEN, LARAE & LINDA 101.14 101.06 .08 08/18/2003 48.00 - ... in Msg column indicates no Notice is to be sent ,CITY OF MERIDIAN Delinquent Account List- cou ncil Page: 4 Standard Payment Customers Aug 19, 2003 02:54pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Balance Last pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 51.3206.4 FLATEN, ROBERT 104.39 70.90 33.49 06/24/2003 84.13 - 14.3516.2 FLORES, DAVID 173.53 110.46 63.07 07/22/2003 50.33 - 34.1288.1 FOURNIER, JAMES 158.28 157.82 .46 08/05/2003 60.00 - 1.1200.2 FRED SCHIMPH 272.68 207.76 64.87 .05 07/23/2003 56.00 - 51.3078.3 FREEMAN, NICOLE 81.88 53.16 27.56 1.16 07/21/2003 52.00 - 50.3754.1 FRENCH, LAWRENCE 336.61 243.74 92.87 08/07/2003 32.00 - 74.2710.1 GAILEY, BRON 186.48 104.32 82.16 07/21/2003 44.61 - 50.4518.5 GAMBLIN, MIKE 160.08 96.70 35.61 27.77 06/19/2003 49.99 - 31.2250.1 GARCIA, ANOTONIO 293.74 206.28 87.46 07/22/2003 70.80 - 2.5950.3 GARDINER, DAVID 229.51 134.64 94.87 07/01/2003 194.98 . 33.2302.1 GARRARD,DALE 110.27 74.82 35.45 07/22/2003 32.51 - 21.0234.3 GARRETT, DAMON 255.27 212.88 42.39 08105/2003 50.00 - 20.1726.1 GARRIGUS, SCOTT 209.00 190.30 18.70 07/21/2003 150.00 - 21.2218.1 GARVIN, MATTHEW & DIANE 83.98 81.04 2.94 07/31/2003 43.95 - 34.2896.2 GAYTHWAITE, LARRY & TAMI 70.39 69.92 .47 07/07/2003 66.00 - 31.3534.1 GERHIG, CHARLES & PATTI 64.47 80.06 4.41 08/07/2003 60.00 - 15.0636.3 GERONILLA, ENORME & CANDJl 121.05 83.64 37.41 06/24/2003 34.47 - 22.1622.4 GOHR, DOUGLAS 182.92 125.54 57.36 07/14/2003 45.62. 22.1520.1 GOLD, JOHN 240.23 156.56 83.67 06/13/2003 81.71 . 1.0150.2 GOLDEN, LEROY 89.19 59.46 29.73 06/27/2003 27.77 - 21.0106.1 GOODIN, JASON 213.39 143.56 68.84 .99 06/26/2003 67.85 - 32.4824.1 GQ CONSTRUCTION 7.7.10 20.95 51.23 5.52 08/05/2003 51.23 - 32.1610.5 GRAN BY, JOHN & RAMONA 80.78 51.94 28.84 06/17/2003 28.00 - 32.1256.2 GRASS, JOYCE 87.38 66.98 20.40 07/15/2003 40.00 - 4.1206.1 GREEN, KEVIN 90.48 48.94 41.54 07/22/2003 70.56 - 22.1226.1 GREENFIELD, CINDY 312.27 217.98 94.29 06/27/2003 73.71 - 51.3350.1 GREGORY, STEVEN 75.95 50.96 24.99 06/06/2003 74.97 - 51.0978.5 GRIEVE, JAMES 66.84 45.50 21.34 07/21/2003 42.00 - 21 .1734.2 GROAT, STEPHANIE 141.86 130.78 11.08 08/19/2003 75.00 - 33.0851.1 GROFF, MARY 204.48 164.74 39.74 06/13/2003 21.12 - 21.0462.3 GUNNARSON, HOWARD & RUn 226.65 135.46 65.24 25.95 08/12/2003 100.00 - 72.0186.2 HAISLIP, SUZY 143.84 80.74 63.10 06/16/2003 97.78 - 15.0029.2 HALL, JOHN & CAROLYN 138.05 87.98 43.50 6.57 07/21/2003 35.00 - 22.0924.1 HALL, KEVIN 205.89 174.50 31.39 07/23/2003 89.00 - 32.1754.1 HALL, PATRICK 148.16 143.42 4.74 07/28/2003 57.01 - 4.1790.3 HAMMER, MARCIE 163.60 102.68 56.08 4.84 07/21/2003 75.00 - 21.2074.3 HANFT,ROBERT 171.19 124.78 46.41 07/23/2003 58.80 - 13.8848.1 HANSEN, ELIZABETH 120.59 79.74 40.85 06/13/2003 41.83 - 33.4274.1 HANSEN, ERIK 186.26 186.26 02118/2003 48.00 - 69.0578.1 HARRIS, DEBORAH 202.68 109.18 93.50 06/24/2003 96.44 - 21.1776.2 HARTSOOK, HOWARD 122.74 62.48 60.26 06/26/2003 62.47 - 21.1904.1 HATCHER, LAVONNE 92.23 92.22 .01 08/05/2003 48.56 - 22.1202.6 HATFIELD, TED 276.44 151.94 124.50 07/08/2003 67.55 - 42.2366.1 HAWK, FRANCIS 158.36 115.71 42.65 07/17/2003 43.63 - 33.4246.1 HELFERICH, ROGER 94.94 71.88 23.06 07/21/2003 40.00 - 31.0828.4 HELTON, DEWEY & LISA 246.71 188.22 58.49 07/23/2003 36.93 - 22.1494.1 HENDERSON, TIM S. 126.54 88.28 38.26 06/20/2003 28.46 - 74.0798.1 HENKELS & McCOY 148.36 103.48 44.86 06/20/2003 34.10 - 47.1130.2 HENLEY, RICHARD 120.09 77.12 42.97 06/23/2003 42.97 - 22.2526.2 HERBERT, WILLIAM III 112.74 48.78 63.96 07/03/2003 140.00 - 9.0058.1 HERITAGE BUILDERS 56.45 42.46 13.99 07/18/2003 6.96 - 9.0056.1 HERITAGE BUILDERS 24.43 20.95 3.48 35.0047.2 HERSLEY,SCOTT 50.53 48.57 1.96 07/29/2003 38.23 - 31.0490.1 HEYDEN,ROBERT 410.42 272.96 137.46 06/12/2003 137.46 - 19.7418.2 HIESTAND, ROBERT 85.27 56.52 28.75 06/20/2003 29.73. ... in Msg column indicates no Notice is to be sent . CITY OF MERIDIAN Delinquent Account List- council Page: 5 Standard Payment Customers Aug 19,2003 02:54pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Balance Last Pm! Last Pmt Cust No Name Balance Non-Dellnq 06/30/2003 05/31/2003 04/30/2003 Date Amount 51.3580.1 HIGGINBOTHAM, RON 249.95 193.42 56.53 07/29/2003 84.57 - 25.0012.1 HIGH DESERT 52.41 34.94 17.47 07/15/2003 26.39 - 25.0032.1 HIGH DESERT 52.41 34.94 17.47 07/15/2003 25.41 - 9.9014.1 HIGH DESERT CONSTRUCTION 83.87 43.76 31.19 5.44 3.48 37.3644.1 HIGH DESERT CONSTRUCTION 105.77 54.99 17.47 21.23 12.08 02110/2003 52.41 - 15.0059.2 HILL, SCOTT 113.13 93.14 19.99 07/22/2003 33.29 - 3.0268.1 HOBDEY, BRIAN 52.59 51.22 1.37 07/31/2003 35.00 - 34.0980.2 HODGES, DOALD & MARY 165.96 149.30 16.66 08/05/2003 40.35 - 20.1668.2 HOGUE, ELLEN & PHILLIP 151.48 103.45 48.03 06/13/2003 68.23 - 22.1528.1 HOLLAND, RICHARD 215.65 154.22 61.43 07/22/2003 42.68 - 74.1014.3 HOLLOWAY, JERALD K 101.94 79.40 22.54 07/18/2003 54.90 - 3.0272.4 HOLMES, MICHAEL & LAURIE 92.12 51.72 40.40 07/17/2003 44.32 - 21.1928.2 HOLMES, MICHAEL & LAURIE 256.63 195.53 61.10 07/23/2003 50.00 - 4.0810.2 HOUST, DALE & SHERRY 175.69 85.35 90.34 07/0212003 100.00 - 33.4350.2 HOWARD, LACEY 170.88 150.30 20.58 08/08/2003 44.77 - 21.1144.2 HOWELL, MINDY 254.64 228.14 26.50 07/2212003 56.70 - 22.2522.2 HUCKABAY, BOYD & WENDY 96.40 94.44 1.96 08/15/2003 46.73 - 42.2358.2 HUD/GOLDENFEATHER REAL n 160.89 3.48 55.81 25.81 75.79 33.2338.1 HUD/GOLDENFEATHER REALn 118.86 11.32 50.83 56.71 06/17/2003 59.65 - 31.0618.4 HUFF, LARA & JACOB 190.80 155.35 35.45 15.0154.1 HUG,MARLON 76.93 50.96 25.97 07/01/2003 24.99 - 21.1960.1 HUMPHREYS, LARRY 282.17 234.39 47.78 08/15/2003 50.00 - 4.1630.2 HUMPHRY, KELLY & TAJ 203.62 143.62 60.00 07/2212003 16.04 - 34.2100.1 HUNT, RADELL 268.27 184.00 84.27 07/17/2003 70.33 - 50.1706.2 HUNT, STEVE 87.37 10.25 39.05 38.07 06/03/2003 37.09 - 34.1786.1 HUNTER, JASON & TRACY 162.15 137.88 24.27 07/22/2003 200.00 - 20.2054.1 HUTH, FREDRICK C. 243.54 242.84 . .70 07/17/2003 89.00 - 25.4024.2 HYMAS, AARON 79.87 52.92 26.95 06/20/2003 75.95 - 49.1148.1 IDAHO HEATING AND AIR 1,146.34 801.93 344.41 06/20/2003 92.49 - 51.3025.1 IDAHO TENT & CANVAS 103.54 82.42 21.12 01/03/2003 9.36 - 33.2754.1 INGOE, BRADLEY 138.84 91.58 47.26 07/21/2003 46.26 - 50.1221.1 JACK IN THE BOX #6010 1,095.30 842.90 252.40 07/28/2003 137.74 - 50.1222.1 JACK IN THE BOX #6010 1,191.08 1,053.34 137.74 07/22/2003 360.73 - 33.2760.3 JACKCI, JEANETTE & JENNIFER 157.43 120.18 37.25 07/23/2003 38.23 - 2.5820.1 JACKSON,ROBERT 87.03 85.60 1.43 08/18/2003 35.00 - 31.0868.2 JAKOMEIT, CONNIE 81.02 80.70 .32 08/0112003 38.07 - 32.1552.1 JAKOMEIT, MICHAEL 128.43 85.62 42.81 06/23/2003 72.81 - 35.0112.2 JARDINE, JEFFREY 67.20 34.85 32.35 07/21/2003 34.31 - 25.0024.1 JEFF MANSHIP 57.10 40.66 11.00 5.44 19.1630.2 JENKINS, LEROY 108.31 73.84 34.47 06/24/2003 66.01 - 74.3984.2 JENSEN, CHRIS 117.64 115.12 2.52 08/15/2003 57.00 - 51.0302.7 JEPSON, MIKE & JAMIE 115.17 94.10 21.07 07/21/2003 40.00 - 21.2830.1 JESSEE, KEVIN 103.22 79.08 24.14 07/25/2003 45.00 - 14.5043.2 JESTTES,JESSE 147.39 108.26 39.13 07/26/2003 40.11 - 9.9074.1 JOHN FLAHERTY CONSTRUCTII 60.35 34.94 17.47 4.46 3.48 20.0430.1 JOHN J VNUK 88.27 66.06 22.21 07/28/2003 47.05 - 74.2400.2 JOHN, CHAD 179.37 127.42 51.95 06/16/2003 34.31 - 21.2790.2 JOHNSON, REX & DORTHY 149.62 104.32 45.30 06/17/2003 40.40 - 19.0098.1 JOHNSON, SAMUEL 176.20 97.14 79.06 06/25/2003 97.13 - 31.Q160.1 JOHNSON. WILLIAM G 90.52 89.54 .98 07/22/2003 42.81 - 20.1384.1 JONES, DAVID 139.78 96.80 42.98 07/21/2003 45.00 - 22.0330.1 JONES, ELDON & LORI 241.76 179.14 62.62 07/21/2003 53.80 - 14.5008.2 JONES, KARLA 264.68 118.36 75.14 43.18 30.00 04/29/2003 66.22 - 4.1138.2 JONES, NATHAN & SARAH 118.48 82.04 36.44 07/23/2003 45.00 - 4.1766.3 JONES, STEPHEN & CONNIE 101.20 88.59 12.61 07/15/2003 45.00 - ... in Msg column indicates no Notice is to be sent 0- ( CITY OF MERIDIAN Delinq uent Account List- council Page: 6 Standard Payment Customers Aug 19, 2003 02:55pm Curren! PeriOd: 08/31/2003 No Delinquent Minimum AmounlDelinquenl Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 33.3572.1 JORDAN,KATHY 226.62 170.54 56.06 07/23/2003 60.00 - 46.0840.4 JUDY, VICTOR 80.33 55.94 24.39 07/22/2003 60.00 - 32.0522.2 JUHASZ, DON C. 223.67 157.48 66.19 07/23/2003 93.72 - 13.4038.2 JUSTENSEN, LARRY & DANIELL 176.60 116.10 60.50 07/22/2003 55.60 - 21.0530.2 JUSTIN, TRACY 171.74 109.90 55.44 6.40 06104/2003 106.44 - 4.1254.2 KATES, JENNIFER 108.60 69.04 39.56 07/21/2003 70.00 - 22.1408.1 KEATHLEY,CLARENCE 151.47 150.38 1.09 08/05/2003 57.00 - 21.0028.2 KEENEY, DONLAN & ELlSABEH 86.00 84.38 1.62 08/19/2003 40.00 - 33.2356.1 KENNEDY, BRIAN 114.85 79.40 35.45 07/21/2003 40.00 - 42.1810.2 KESTER,ROBERT 53.52 51.06 2.46 08/05/2003 40.00 - 42.1176.1 KHAMPHAY,VANASOUK 158.50 83.44 75.06 07/21/2003 105.06 - 33.2704.2 KINDALL, DAVID 71.99 70.58 1.41 07/31/2003 35.00 - 74.3228.1 KISSEE, ROBERT 109.92 73.28 36.64 06/12/2003 38.60 - 49.1121.1 KMY PROPERTIES, LLC 427.48 294.10 112.26 21.12 01/21/2003 3.48- 4.1204.2 KNIGHT, TIMOTHY 65.98 35.70 30.26 06/16/2003 31.24 - 19.6642.1 KRENZ, ROY 172.81 78.50 37.78 37.78 18.75 07/23/2003 50.00 - 46.0368.2 KUPER,GREG 102.28 88.64 13.64 07/21/2003 75.00 - 50.2404.3 LACASSE, BRIAN & SONYA 172.97 116.10 56.87 07/22/2003 60.00 - 6.9200.1 LAHONTAN HOMES 22.65 15.10 7.55 07/18/2003 8.53 - 6.9010.1 LAHONTAN HOMES 19.56 15.10 4.46 07/18/2003 8.53 - 35.0144.3 LAMASTERS,TERRENCE 51.90 45.63 6.27 08/07/2003 37.25 - 3.0654.1 LAMBERT, KENNETH 134.97 61.08 73.89 02113/2003 31.23 - 22.1842.2 LANDOW, BRUCE 90.00 48.85 41.15 07/21/2003 47.00 - 33.2770.4 LANORE, TAMRA 95.57 84.04 31.53 06/1212003 32.51 - 21.1970.2 LAURENCE. PATRICK & ROBIN 152.56 125.56 27.00 07/22/2003 50.00 - 50.0520.2 LAURICELLA, CARL & LAURIE 111.75 75.48 36.27 06/18/2003 36.27 - 31.3074.2 LAWSON, TIMOTHY 192.91 192.42 .49 07/2212003 116.30 - 34.2852.1 LEAVELL, SUZANNE 217.39 182.70 54.69 08/19/2003 40.00 - 42.2736.1 LENAGHEN, CHRIS 107.44 68.20 39.24 07/01/2003 59.82 - 19.7478.1 LESLIE CONSTRUCTION 41.90 34.94 3.48 3.48 31.3382.1 LEVITT, MONTE 185.40 131.44 53.96 07/22/2003 52.00 - 34.1754.1 LIEBERMAN, DAVID 352.39 207.16 145.23 06/13/2003 62.76 - 50.2130.1 LIKES, JENNIFER 147.96 113.00 34.96 07/23/2003 50.00 - 7.0772.2 LINCOLN, CHARLES 74.81 71.85 2.96 07/01/2003 99.48 - 7.9000.1 LOCUST GROVE ELEMENTARY 221.43 199.43 22.00 14.5036.2 LOFTIS, SCOTT & KELLI 128.91 86.92 41.99 07/21/2003 41.99 - 2.4520.2 LONG, JODIE 171.95 155.22 16.73 08/19/2003 55.00 - 4.1648.1 LONG,RAYME 99.92 98.92 1.00 08/07/2003 100.92 - 2.0464.1 LOVE, JEANETTE & JOHN 199.49 130.38 69.11 08/13/2003 100.00 - 33.2706.1 LOVELAND, JEREMY 153.22 86.90 37.57 28.75 06/1712003 30.71 - 51.3086.6 LOVITT, MICHAEL 167.70 65.90 35.90 65.90 04/25/2003 66.02 - 6.1492.2 LOWRY, ROBERT & DESI 157.71 96.84 60.87 08/13/2003 20.00 - 32.1320.1 LUKE, SHELLlE M. 106.18 104.98 1.20 08/12/2003 60.00 - 22.1724.1 MACHADO, DAVID 138.21 97.04 41.17 06/13/2003 69.60 - 10.2074.2 MACKAY, DAN 133.33 90.52 42.81 06/17/2003 37.91 . 2.4480.1 MADRID, JOSEPH F 244.78 160.50 84.28 06/25/2003 82.09 - 1.0010.5 MADSEN, CHARLES & DEBRA 164.77 162.78 1.99 07/28/2003 36.00 - 42.3740.2 MANN. JOSH 67.35 64.41 2.94 07/31/2003 32.51 - 74.2642.1 MANWARING, MARK 267.70 182.40 85.30 07/07/2003 53.00 - 8.1058.2 MANWARNING, JOSHUA & JONI 91.24 90.52 .72 08/1212003 37.19 - 42.2332.1 MARIN, JOSE 240.80 160.02 80.78 07/18/2003 66.38 - 34.1472.1 MARKHAM, RON 146.20 98.12 48.08 07/21/2003 47.10 - 21.1760.1 MARKLE, JAMES 108.42 108.42 02/13/2003 47.55 - 74.0394.1 MARKS, CARMEN 9.30 9.30 07/21/2003 34.82 - 64.0020.2 MARTINEZ, RON 75.45 36.43 39.02 08/07/2003 34.00 - ... in Msg column indicates no Notice is to be sent ... { I CITY OF MERIDIAN Delinquent Account List- council Page: 7 Standard Payment Customers Aug 19, 2003 02;55pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 51.3620.5 MARTINSON, RUSS & BECKY 160.07 152.92 7.15 08/18/2003 60.00 - 6.9236.1 MASSEY, WADE 33.43 20.98 12.45 07/01/2003 8.92 - 20.1942.2 MAYATT, ANNA 148.56 107.71 40.85 33.2266.1 MCBRIDE, KEVIN 65.32 65.32 06/09/2003 25.00 - 43.0020.2 MCBRIDE, MITCHELL 121.80 75.68 46.12 08/05/2003 50.04 - 69.2258.4 MCCANDLESS, DOUG 137.57 76.00 56.40 5.17 07/09/2003 60.00 - 42.2072.1 MCCLINTICK, TODD & LEISA 200.28 123..44 76.84 07/22/2003 67.04 - 2.0450.2 MCCLURE, BRENT 245.64 177.48 68.16 07/15/2003 111.43- 31.0194.1 MCCLURE, HOLLY 99.23 66.48 32.75 07/17/2003 33.44 - 1.0170.2 MCCURDY, NATHAN 152.12 102.04 50.08 07/22/2003 50.00 - 31.3474.1 MCDONALD, SHAWN 76.35 69.60 1.96 4.79 06/18/2003 100.00 - 74.2566.1 MCFARLAND, SCOTT & NATALIE 287.82 196.78 91.04 07/22/2003 59.68 - 51.3246.1 MCKAGUE, RICK 137.53 89.30 48.08 .15 08/19/2003 20.00. 31.2192.2 MCMILLAN, VICKI 405.98 327.54 78.44 07/22/2003 83.00 - 2.3892.1 MCNALLEY, RUSSELL 77.21 54.30 22.91 07/11/2003 60.00 - 35.0408.2 MENDIOLA, GREG & CYNTHIA 68.35 49.55 18.80 08/07/2003 38.23 - 33.2538.1 MENDOZA, GEORGE & ELlZABE 437.05 274.06 123.99 39.00 06/06/2003 50.00 - 31.3304.2 MERCER, APRIL 153.63 153.63 02/11/2003 71.00 - 88.0046.1 MERIDIAN SCHOOL DISTRICT 150.00 125.00 25.00 05/30/2003 25.00 - 33.7618.2 MERRITT, RICK 96.67 69.02 27.65 07/18/2003 53.13 - 33.0056.1 MIKE CARDINAL 579.16 579.16 10/24/2001 322.22 - 2.5330.3 MILLER. CHARLES 219.06 148.70 70.36 07/0212003 100.00 - 31.3414.1 MILLER, CHARLES & SHELLEY 225.86 163.42 42.44 OS/22/2003 74.55 - 74.3696.1 MILLER. GREGORY & ERICA 108.94 74.82 34.12 07/21/2003 40.00 . 22.1440.1 MILLER. JOSEPH 203.87 188.64 15.23 07/09/2003 80.00 - 65.0232.1 MILLER, MATHEW 71.36 46.76 24.60 07/16/2003 65.00 - 32.1108.2 MILNER, BRIAN 173.49 124.48 49.01 06/17/2003 79.40 - 34.0934.1 MIRANDA. MARK A. 161.08 145.40 15.68 08108/2003 46.73 - 74.3108.3 MOGFORD, DWIGHT 275.51 189.88 85.63 07/22/2003 80.73 - 33..4264.3 MOMA, MICHAEL 130.61 89.36 41.25 07/2212003 41.25 - 4.0538.1 MONSON, THOMAS 201.48 74.74 126.74 06/25/2003 82.73 - 4.1634.1 MOORE, RUSSELL C 65.56 64.73 .85 07/09/2003 80.00 - 35.0254.2 MOOTZ, RICHARD & MAUREEN 80.92 42.69 38.23 06/1212003 34.52 - 42.2774.5 MORIN, MICHAEL 394.86 283.45 111.41 07/16/2003 44.77 - 3.0889.1 MORNING GLORY #2 HOA 10.44 10.44 2.5630.2 MORRISON, DWAYNE 206.66 143.78 62.88 06/27/2003 102.62 - 1.0780.3 MORTENSEN, CAMMI 218.36 156.98 61.38 07/18/2003 77.00 " 1.0076.3 MOUSER, ADRIAN 175.45 125.46 49.99 06/10/2003 68.78 - 32.0650.2 MOWRY, CHARLOTTE 155.33 112.70 42.63 06/16/2003 74.97 - 51.0482.1 MURRAY, SONDRA MURRAY 257.31 185.26 72.05 07/21/2003 50..49 - 74.3854.3 NAGLE, GEORGE & JUDY 95.07 65.34 29.73 07/22/2003 27.77- 1.3691.1 NAPA S & E AUTO PARTS 96.66 80.46 16.22 08/05/2003 25.Q4 - 69.2302.1 NEAL, KEVIN & MICHELLE 50.38 50.36 .02 08/18/2003 56.24 - 2.3380.2 NEALE, EDWARD 164.08 134.00 30.08 07/18/2003 100.00 - 2.1150.2 NELLESEN, JOSHUA & KELLY 23.39 23.39 06/09/2003 65.02 " 65.0450.1 NELSON, MARILYN 69.60 35.29 34.31 06/26/2003 61.87 - 3.0660.1 NEWHOUSE, RAYMOND & TINA 122.21 103.68 18.53 07/14/2003 80.00 - 50.1228.1 NGUYEN, HUONG 254.29 220.16 34.13 01/2212002 41.44 - 74.2528.1 NICHOLSON, JERRY E. 188.53 165.66 22.87 07/07/2003 110.00 - 10.0096.2 OBREGON, AMELIA & RUBEN 113.73 76.80 36.93 32.4954.1 ONEIL HOMES 166.94 94.80 72.34 07/23/2003 40.00 - 21.1892.1 ORSBORN, JERRY E. 155.62 154.62 1.00 07/28/2003 58.18 - 69.2278.2 OUTHET, JOHN & JENNIFER 123.02 122.88 .14 07/21/2003 84.00 - 22.0454.1 P. JANSSON, JANIE 250.14 169.70 80.44 07/22/2003 30.00 - 9.9060.1 P.J. SMITH 35.95 35.92 .03 07/21/2003 12.00 - ... in Msg column indicates no Notice is to be sent CITY OF MERIDIAN Delinquent Account List- council Page: 8 Standard Payment Customers Aug 19, 2003 02:56pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 21.2230.1 PAGE, LINDA 100.58 68.36 32.22 07/21/2003 31.14 - 74.3394.2 PARKER, RUSS 88.99 83.00 5.99 07/01/2003 41.01 - 21.3011.1 PARKWOOD MEADOWS HOME( 193.70 157.88 35.82 06/24/2003 31.90 - 15.0524.1 PATTEE, RICHARD & ROSIE 162.38 107.60 54.78 07/22/2003 53.80 - 51.0318.3 PAULIN, BEN 90.65 61.74 28.91 07/2212003 9.98 - 37.3852.2 PEARSON, KEVIN 74.50 37.25 37.25 07/21/2003 39.21 - 51.1136.2 PEDERSON, THOMAS & JOANNI 109.02 55.00 27.01 27.01 35.0101.2 PETRAIN, JAMES 146.80 30.00 28,59 88.21 02/12/2003 32.45 . 40.0008.1 PETRICK, DENAE 79.48 78.50 .98 08/05/2003 38.76 - 32.0690.2 PETTERSON,KENNETH 217.42 143.12 71.67 2.63 07/18/2003 41.00 - 31.0156.3 PETTINGILL, LEWIS 102.63 99.66 2.97 08/19/2003 40.00 - 23.3006.2 PICKERING, ROBERT 156.74 83.32 73.42 06/18/2003 38.23 - 36.1020.1 PIERCE, ROBERT 48.02 24.01 24.01 07/09/2003 49.00 - 21.1086.2 PITCHER, MIKE& CHRISTA 297.12 226.50 70.62 07/28/2003 51.81 - 48.2840.1 PLEASANT VALLEY 915.78 20.67 7.55 7.55 860.01 08/12/2003 11.31 - 19.7352.1 POOLE 137.86 91.58 46.28 07/01/2003 46.28 - 34.3262.2 PORTLOCK, JEFFREY 216.09 157.78 58.31 07101/2003 50.96 - 46.0824.2 POTTER, GWENDOLYN C/O 137.42 93.52 4o.a8 3.02 06/23/2003 65.24 - 50.2402.1 POWELL, RANDY 168.06 126.48 41.58 07/31/2003 80.00 - 35.0398.2 POWERS, PAXTON 60.99 60.01 .98 07/18/2003 52.42 - 19.0250.1 PRECHT, WILLIAM 98.77 96.80 1.97 06/11/2003 86.01 - 19.0554.1 PREMIER SYSTEMS 59.93 38.70 21.23 06/19/2003 17.47 - 10.0088.2 PRIESS, JENNIFER 157.96 107.92 50.04 07/22/2003 50.10 - 74.3418.2 PRINDLE, SHELLY 218.78 154.24 64.54 07/23/2003 45.00 - 21.1828.2 PRINTZ, DENIA 139.82 92.56 47.26 07/21/2003 48.49- 42.2112.2 PROUTY, CLAYTON 228.49 105.48 123.01 07/10/2003 58.23 - 4.2248.2 PUCKETT, RUSSELL 282.36 194.64 85.32 2.40 07/08/2003 60.00 - 1.0100.2 PYLlCAN, WOODROW A. 131.29 61.37 69.92 02118/2003 45.26 - 34.1172.1 QUARNBERG, CARL & DO ROTH 266.65 175.48 91.17 06/18/2003 97.28 - 52.1006.2 RAFANELLI & NAHAS 62.58 34.01 28.57 08/14/2003 30.53 - 52.1002.2 RAFANELLI & NAHAS 63.56 33.03 30.53 08/14/2003 29.55 - 50.3752.3 RASMUSSEN, JACOB 140.75 137.54 3.21 07/22/2003 60.00 - 16.3001.1 RATCLIFFE INVESTMENTS 20.88 20.88 23.3490.2 RAYBORN,ROBERT 75.04 73.52 1.52 07/21/2003 72.00 - 6.1260.1 REESE, JENNIFER & CLARK 36.68 35.70 .98 08/18/2003 17.85 - 31.3390.2 REIF, JANELLE & HULL, JASON 104.40 103.58 .82 08/08/2003 25.00 - 19.6552.1 REYNOLDS, KYLE 71.56 70.58 ,98 07/28/2003 35.29 - 33.4578.1 RHINEHART, DOUG & MARY 218.20 156.58 61.62 07/18/2003 50.00 - 32.1664.4 RICHTER, TRACY & MOORE, TH 119.59 84.30 35.29 06/20/2003 35.29 - 1.4100.5 RINCOVER, LAWRENCE 239.10 124.44 45.75 45.75 23.16 05/19/2003 100.00 - 22.2072.2 ROBERTS. CATHERIN 17.75 17.75 11/21/2002 53.25 - 15.0064.1 ROBERTS, CHAD 127.93 88.88 39.05 07/17/2003 6.54 - 34.0956.6 ROBICHAUD, ROBERT 199.02 130.57 68.45 06/24/2003 44.93 - 74.3210.1 ROBINSON, LONNIE 120.20 79.48 40.72 07/1712003 38.76. 74.2632.4 ROE, WILLIAM JR 179.71 128.74 50.97 07/21/2003 50.00 - 19.7130.5 ROMANS, NICK 124.06 82.23 41.83 07/01/2003 41.83 - 35.0105.2 ROONEY, BRUCE & PAIGE 103.80 56.09 47.71 06/20/2003 88.56 - 46.0470.2 ROQUE, ANTONIO & JOSEFINA 99.58 69.00 30.58 06/24/2003 30.58 - 74.2708.5 ROSS,EUGENE 127.93 84.96 42.97 07/28/2003 41.01 - 3.0800.5 ROWLEY, RICHARD 139.71 94.12 45.59 06/23/2003 56.35 - 2.3180.1 RYAN, WALTER 214.84 154.86 59.98 07/21/2003 40.00 - 3.0046.3 SABER, ROBERT J 164.26 104.13 60.13 07/21/2003 50.33 - 34.1078.2 SAVELBERG, DOYLE 101.45 69.92 31.53 07/2212003 61.00 - 9.0092.1 SAWTOOTH HOMES 31.95 28.47 3.48 9.0096.1 SAWTOOTH HOMES 28.19 24.71 3.48 ... in Msg column indicates no Notice is to be sent CITY OF MERIDIAN Delinquent Account List- council Page: 9 Standard Payment Customers Aug 19, 2003 02:56pm Current Period: 06/31/2003 No Delinquent Minimum AmountDelinquent Balance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 88.0035.1 SCARISBRICK DENTAL LAB 25.00 25.00 74.0382.2 SCHILDHAUER, YOLANDE 231.46 153.98 77.48 07/21/2003 49.06 - 21.1870.1 SCHOPPELREY, DOUGLAS & CI 185.82 180.76 5.06 08/14/2003 73.72. 51.3720.2 SCHOW, BART & ALISSA 309.13 222.60 86.53 06/25/2003 81.70 - 31 .3334.1 SCHUSTER,DELBERT 140.18 133.38 6.80 07/28/2003 44.64 - 15.0146.2 SCOTT, MICHAEL & CAROLYN 72.98 65.02 7.96 08/08/2003 50.00 - 34.3264.1 SCOTT, MIKE J. 118.50 108.16 10.34 07/16/2003 3.48- 4.2294.3 SCOTT, STEVEN & LORI 328.50 227.20 101.30 07/2212003 72.00 - 9.0106.1 SCOTTSDALE HOMES 35.71 32.23 3.48 3.0677.1 SECO ASSOCIATES INC 18.82 18.82 09/18/2002 14.12 - 2.2360.2 SEINKNECHT, DAVID 159.01 61.37 33.33 64.31 04/28/2003 76.30 - 13.8992.1 SHADOW MOUNTAIN HOMES 28.19 24.71 3.48 30.6114.1 SHADOW MOUNTAIN HOMES 46.59 24.87 18.45 3.27 07/22/2003 3.69 - 22.1316.2 SHAW, OWEN & CHRISTINA 227.86 169.90 57.96 07/21/2003 60.00 - 32.0970.4 SHEARER, JOE & RENEITA 234.40 162.80 71.60 07/17/2003 44.10 - 22.2160.2 SHEIRBON, JEFFERY 105.70 79.40 26.30 07/01/2003 35.29 - 42.2526.1 SHEL TRON, ROGER 157.78 97.78 60.00 07/30/2003 60.98 - 50.0292.1 SHOEMAKER, TAMI 189.19 140.50 48.69 07/21/2003 83.01 - 74.3980.1 SHUMWAY, MARY 77.70 87.70 10.00 07/28/2003 45.90 - 21.0208.1 SILSBY, TERRY 213.14 178.12 35.02 07/18/2003 50.00 - 34.0528.2 SILVA, STEVEN 174.96 147.42 27.54 08/19/2003 30.00 - 32.0862.2 SILVA, TAM ERA 260.02 188.54 71.48 06/26/2003 60.00 - 13.2036.2 SIMON, DARCI 162.86 110.86 52.00 06/11/2003 96.15 - 21.2836.2 SINGLETON. RODNEY 168.87 112.58 56.29 06/24/2003 167.87 - 2.0380.1 SKIVER, WAYNE D 153.56 102.76 49.91 .89 07/14/2003 50.00 - 31.0134.1 SLC INVESTMENTS LLC 55.18 15.15 39.05 .98 07/0212003 39.05 - 51.0498.1 SMITH, KARL 132.81 132.00 .81 06/18/2003 50.00 - 74.3480.4 SMITH, RON & VICKI 128.41 94.10 34.31 06/26/2003 34.31 - 21.3299.1 SNAKE RIVER MNGMNT 917.92 914.44 3.48 07/29/2003 111.72 - 6.1920.2 SOEL8ERG, JOSEPH & ANNETT 75.60 74.60 1.00 07/31/2003 32.87 - 32.1576.1 SON, DAVID & SHELLlE 85.90 42.46 22.21 1.23 08/05/2003 20.00 . 33.2646.1 SONDERMAN, MARTIN 128.00 4.46 36.94 42.81 43.79 04/08/2003 83.23 - 6.1334.2 SONNEMAN, DAVID 128.57 85.06 43.51 06/13/2003 106.24 - 2.0180.2 SPANGLER,STEVE 78.96 49.98 28.98 06/25/2003 100.00 - 74.2428.5 SPRONG, RICHARD 192.22 137.62 54.60 07/17/2003 37.94 - 22.1048.1 STEINER, THURSTON 247.16 173.92 73.24 07/22/2003 66.38 - 22.1152.3 STEMPLE, CORY & GRAM, LORI 160.10 157.16 2.94 31.1002.2 STETSON HOMES INC 215.25 179.96 35.29 07/25/2003 39.21 - 42.3056.4 STINAR. ILENE 63.81 58.74 5.07 07/22/2003 30.00 - 31.1060.1 STRONG, EARNEST 188.90 147.04 41.86 07/24/2003 35.00 - 32.0664.1 SUITER, JOHN W. 159.79 159.76 .03 08/05/2003 50.94 - 21.1130.2 SULLIVAN, KATHY 284.36 221.26 63.10 07/21/2003 42.52 - 13.8462.4 SUNRISE ESTATES C/O 89.26 77.52 11.74 08/13/2003 40.00 - 33.2396.1 SUTTON. MATTHEW 73.49 51.28 22.21 06/11/2003 22.21 - 69.0484.6 TADEVIC, TOM 155.62 64.10 91.52 07/28/2003 70.00 - 2.4960.1 TATMAN, CHRISTY 194.22 131.44 62.78 07/09/2003 52.00 - 74.2698.2 TAYLOR, DARRELL 86.25 56.52 29.73 06/27/2003 57.50 - 1.3250.1 TAYLOR, DENNIS F 149.33 68.4 7 39.45 41.41 04/04/2003 67.94 - 51.1130.1 TAYLOR. LARRY 103.69 70.38 33.31 07/01/2003 33.31 - 46.4660.2 TBAU 911.93 719.50 192.43 07122/2003 271.39 - 20.1964.2 TECO INVESTMENTS 256.19 206.80 49.39 06/27/2003 80.00 - 2.0766.1 TEIXEIRA, WALTER 186.24 167.62 18.62 07/2212003 60.29 - 2.1190.1 TERRELL, A 103.91 70.58 33.33 07/15/2003 67.64 - 46.0402.1 TESAR, TRACI 88.97 87.00 1.97 06/05/2003 41.53 - 32.5500.1 THE CHURCH OF JESUS CHRIS 428.08 421.12 6.96 07/22/2003 273.95 - ... in Msg column indicates no Notice is to be sent CITY OF MERIDIAN Delinquent Account List- cou ncil Page: 10 Standard Payment Customers Aug 19, 2003 02:57pm Current Period: 08/31/2003 No Delinquent Minimum AmounlDelinquent Balance Last Pm1 Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 22.1354.1 THICKSTUN, TERRI 166.59 161.18 5.41 08/05/2003 60.00 - 4.1400.1 THIES, GREGORY 81.42 81.42 12/03/2002 59.17 - 42.1074.1 THOMANN, MARK 198.30 131.76 66.54 06/18/2003 121.66 - 7.0776.2 THOMASON, JEFFRERY 70.61 67.90 2.71 07/28/2003 65.00 - 32.1558.4 THOMPSON, GARY 169.69 167.72 1.97 08/19/2003 50.00 - 51.0338.3 THOMPSON, KEN 100.47 67.98 32.51 08/20/2003 33.49 - 19.4458.5 THURBER, RICK 72.03 48.02 24.01 06/23/2003 47.04 - 19.0538.1 TIETJEN, JILL 69.17 34.94 18.45 8.38 7.40 74.2520.1 TOLAND, DAVID 254.25 175.52 78.73 06/17/2003 90.00 - 31.3300.2 TONEY, TAMMY 122.53 86.26 36.27 06/24/2003 35.29 - 50.4022.3 TORGESON,MATTHEW 88.23 71.24 16.99 08/15/2003 25.00 - 40.0054.2 TRACY, DANIEL & KAREN 267.22 211.14 56.06 07/06/2003 37.91 - 35.7838.1 TREASURE VALLEY PEDIATRIC: 66.83 36.69 22.59 7.55 06/17/2003 11.31 - 35.3028.1 TRINITY HOMES 199.29 88.91 110.38 07/23/2003 120.00 - 35.3032.1 TRINITY HOMES 56.70 44,84 8.38 3.48 04/2212003 20.00 - 25.4026.1 TUSCANY HOMES 109.48 109.48 50.4522.1 UGARRlZA, SHELBY 161.84 112.14 49.70 07(17/2003 34,02 . 50,0506.2 ULMER, CLINT 139.21 92.48 46.73 07/21/2003 36.70 - 21.1032.1 VELADA, FEDERICO 154.50 108.88 45.62 07/25/2003 38.76 . 21.0080.1 VINCENT, SPARKY 488.99 176.16 59.66 101.72 151.45 07/30/2003 59.66 - 4.1955.1 VINEYARDS HOMEOWNERS AS 250.98 198.06 52.92 07/28/2003 17.20 - 4.2189.1 VINEYARDS HOMEOWNERS AS 353.88 276.46 77.42 07/28/2003 16.22 - 4.1899.1 VINEYARDS HOMEOWNERS AS 497.94 394.06 103.88 07/28/2003 58.40 - 4.1977.1 VINEYARDS HOMEOWNERS AS 339.18 286.26 52.92 07/28/2003 26.02 - 50.3742.2 VNUK, JOHN 335.37 232.64 95.25 7.48 07/30/2003 50.00 - 51.3094.2 VNUK, JOHN 135.85 80.96 42.44 12.45 06/16/2003 84.02 - 31.3556.2 VOGT, STELLA 112.06 106.60 5.46 08/19/2003 40.00 - 22.0318.1 VOORHEES, MICHAEL 183.90 138.28 45.62 06/17/2003 75.55 . 74.2690.3 VUITTONET, JUAN 231.94 175.86 56.08 06/24/2003 92.56 . 21.0004.1 WALKER FAMILY TRUST 192.24 143.63 48.61 06/11/2003 20.00 - 34.3328.1 WALLIS, EVELYN 156.16 134.60 21.56 07/21/2003 31.53. 1.3340.1 WALSH, RON 136.52 136.52 01/16/2002 29.17 - 32.0444.1 WARNER, MICHAEL & CYNTHIA 282.81 191.48 91.33 07101/2003 57.22 - 34.1652.2 WATSON, BRIAN 223.97 151.60 72.37 07/01/2003 52.77 . 42.0462.4 WEBB, HENRY & CHERRIE 148,12 83.42 60.34 4.36 07/21/2003 55,00 - 65.0238.1 WEBER, LESLIE 59.69 56.74 2.95 07/09/2003 104.65 - 22.1238.1 WEISS, DAVID M. 150.54 120.98 29.56 07/21/2003 70.00 - 2.3390.1 WELKER, IDA 190.78 109.84 80.94 07/08/2003 58.00 - 65.3116.1 WELLS, DARIN 26.75 27.77 .98 08/19/2003 27.77- 1.1110.2 WEST, JONI 113.38 104.56 8.82 08/15/2003 41.83 - 1.1010.5 WEST, JONI & BERT 138.06 130.38 7.66 08/15/2003 58.83 - 22.0474.1 WEST, ROBERT A 204.31 191.56 12.75 08/15/2003 74.06 - 23.1000.1 WESTLAWN HILLS 48.43 33.92 14.51 37.3856.1 WESTROCK HOMES 6.96 3.48 3.48 50.3890.1 WHIPPLE, JEFF 89.03 87.56 1.47 08/05/2003 43.29 - 22.1256.1 WHITE, JAMES & LORI 170.96 143.12 27.84 07/21/2003 80.00 - 42.2492.1 WHITE, T AMELA 171.84 111.18 60.66 07/16/2003 56.74 - 74.0064.2 WHITSITT, JOSEPH 275.59 180.74 94.85 07/21/2003 105.00 - 34.1508.1 WIARS, CAROLYN J. 147.55 96.08 51.47 07/14/2003 56.37 ; 50.2134.5 WIEDMEIR, DEL 105.42 64.70 40.72 06/1212003 40.72- 74.3708.3 WILBURN, STEVEN 142.23 99.42 42.81 52.0262.1 WILD SHAMROCK LLP 26.13 11.03 7.55 7.55 05/13/2003 517.67 - 50.0588.2 WILKINSON, DAVID 74.85 74.82 .03 07/31/2003 37.41 - 33.3662.1 WILSON, RANDY 93.46 90.52 2.94 08/1812003 44.77 - 7.0880.2 WINKLER, GREG 62.97 46.45 16.52 08/18/2003 40.00 . ... in Msg column indicates no Notice is to be sent i i . CITY OF MERIDIAN Delinquent Account List. council Page: 11 Standard Payment Customers Aug 19, 2003 02:57pm Current Period: 08/31/2003 No Delinquent Minimum AmountDelinquent Ba lance Last Pmt Last Pmt Cust No Name Balance Non-Delinq 06/30/2003 05/31/2003 04/30/2003 Date Amount 14.3006.2 WOOD, DOUGLAS & MELANIE 109.93 109.88 .05 07/22/2003 51.00 - 34.1506.2 WOODWARD, ROBERT 109.19 108.42 .77 07/23/2003 70.00 - 50.0028.3 YANKE, RONALD 513.24 327.12 186.12 07/01/2003 179.04 - 74.0338.1 YEAGER, RODERICK S. 140.09 101.92 38.17 07109/2003 50.00 - 2.0670.1 YOUNG, AUSTIN L 93.36 52.18 41.18 08108/2003 41.00 - 34.1210.1 YOUNG, JOSEPH 146.57 99.02 47.55 06/20/2003 45.59 - 22.1130.1 ZARAK, LEE & JENNI FER 274.04 195.76 78.28 07/18/2003 34.17 - 50.3784.1 ZAVALA, JOSE 96.49 74.50 21.99 07/21/2003 60.00 - 4.0846.2 ZIMMERMAN, BRAD 136.77 91.18 45.59 07/09/2003 44.61 . Grand Totals: 87,808.70 60,706.81 21,358.83 1,481.28 4,261.78 Report Criteria: Terminated customers not included Customer.Cust No = {<} 9900000 ... in Msg column indicates no Notice is to be sent .- . ADA COUNTY RECORDER J, DAVID NAVARRO BOISE IDAHO 08/14/03 12;32 PM OEPUTY Michelle Turner RECORDEO-REQUEST OF Meridian City AMOUNT .00 6 1111111111111111I11111111111111111111 103137119 MAY 2003 ADDENDUM TO DEVELOPMENT AGREEMENT The following is a May 2003 Addendum to that certain Development Agreement by and between the City of Meridian and Touchmark of the Treasure Valley, L.L.C., an Oregon Limited Liability Company, which Development Agreement is dated the 1 st day of May, 2001, and the April 2001 Addendum dated the 1st day of May, 2001, specifically is subsequent to the entering into of the original Development Agreement and the April 2001 Addendum, and this May 2003 Addendum specifically pertains to number 1 item numbers 1,4,5, 7 and 10 under PHASE TWO - Begin in the Summer of2003, Completion in 2007 [estimated], which are hereby deleted under the PHASE TWO requirements and now specifically addressed in the designated PHASE THREE construction as follows: 1. This is a summary of the phasing plan drawing for the Touchmark of the Treasure Valley (TTV) Project off Franklin Road east of Eagle Road in the City of Meridian, Idaho, It is a supplement to the Development Agreement with the City of Meridian to indicate the extent of the work in Phase One and to address the probable areas of impact in the subsequent phases. Market related forces will dictate the actual phasing which will be addressed in subsequent CUP processing for each phase of development. The illustrated first phasing is in substantial agreement with the original plans in content, although some of the improvements and housing locations have been modified to address construction and marketing issues. In general the phasing plan presented below indicated the area of work for each phase along with those specific items addressed by the City of Meridian as 'requirements [R]' for development. Those items deemed requirements of the City are designated to be, required to be bonded, prior to receipt of building permits and completed prior to occupancy. Certain items are identified as 'prerequisite items [PI]' to be completed prior to receipt of building permits (for life safety issues). Other items of non-priority may not require any special treatment [NP], The following items are anticipated to be included in the each designated phase of TTV . PHASE THREE-Begin ill the Summer 0(2006, Comvletioll ill 2009 [estimated} 1. Installation of domestic water distribution system and sanitary sewer collection system in, Street 'H' and Cul-de-sacs to Phase Three cottages and patio homes. [PI] 2. Franklin Road and Street 'H' Intersection-Widening & Signal. [R] May 2003 Addendum Page 1 of5 , 6 ., 3. Franklin Road at Street 'R' Landscape on Franklin, 200-feet each side of Street 'R'. [R] 4. Landscaping along Franklin adjacent to Phase Three, [R] 5. Public Utilities along Street 'H' and Cul-de-sacs in Phase Three. [NP] 6, Installation of domestic water distribution system and sanitary sewer collection system in Street 'J', and Cul-de-sacs to Phase Three cottage and patio home units. [PI] 7. Construction of the street base for the Phase Three Cul-de-sacs. [PI] 8, Construction of Street 'J' (public) from Roundabout '3' to easterly boundary of site. [R] 9. Landscape on Franklin adjacent Phase Three. [R] 10. Master Grading for Phase Three. [NP] 11. Rerouting ofthe gravity irrigation and drainage facilities within Phase Three. [NF] 12, Public Utilities along Street 'H' and Cul-de-sacs in Phase Three. [NP] 13. Construction of cottage and patio home units and landscaping in Phase Three. [NP] 2. The parties hereto agree that development ofthe above described real property shall be in accordance with the terms of the above described Development Agreement and the April 2001 Addendum, and this May 2003 Addendum, or those City ordinances in effect at the time any subsequent conditional use application is filed, whichever are more restrictive. For example, since the date of the original Development Agreement, the City has adopted a new Landscape Ordinance and a new Sign Ordinance. Any development requiring additional conditional use permits shall be developed in compliance with said Sign Ordinance and said Landscape Ordinance,. notwithstanding the fact that the original Development Agreement incorporated lesser development standards. 3, That "Owner" agrees to abide by all ordinances of the City of Meridian and the "Property" shall be subject to de-annexation if the "Owner", or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, the Development Agreement, the April 2001 Addendum to Development Agreement, and this May 2003 Addendum to Development Agreement, and any new Ordinances of the City of Meridian as herein provided. 4. This May 2003 Addendum shall be binding upon and inure to the benefit ofthe parties' respective heirs, successors, assigns and personal representatives, including "City's" corporate authorities and their successors in office. This May 2003 Addendum shall be binding on the "Owner" of the "Property", each subsequent owner and any other person(s) acquiring an interest in the "Property". Nothing herein shall in any way prevent sale or alienation of the "Property", or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefitted and bound by the conditions and restrictions herein expressed. "City" agrees, upon written request of "Owner", to execute appropriate and recordable evidence of termination of this Addendum if "City", in its sole and reasonable discretion, had determined that "Owner" has fully performed its obligations under this Addendum, 5. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. May 2003 Addendum Page 2 of 5 , . 6. This Addendum sets forth all promises, inducements, agreements, condition and understandings between "Owner" and "City" relative tot he subject matter hereof, and there are no promises, agreements, conditions or understanding, either oral or written, express or implied, between "Owner" and "City", other than as are stated herein. Except as herein othelWise provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to "City", to a duly adopted ordinance or resolution of "City". 6.1 Except as herein provided, no condition governing the uses and/or conditions governing development of the subject "Property" herein provided for can be modified or amended without the approval ofthe City Council after the "City" has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time ofthe proposed amendment. 7. This May 2003 Addendum shall be effective as of the date herein above written. May 2003 Addendum Page 3 of 5 ACKNOWLEDGEMENTS IN WITNESS WHEREOF, the parties have herein executed this addendum and made it effective as hereinabove provided. TOUCHMARK OF THE TREASURE VALLEY, L.L.c., an Oregon limited liability company f. BY fr.vvv.;() ~ 9. Werner G. Nistler) k, President ATTEST: BY: ~ JJJ::) ~ I'~ ~,-. Colleen T. Nistler) Secretary CITY OF MERIDIAN ATTEST: B~~~ . . 'l4 fnlJ1,!J de tU.e e h;{ - C; 1ft (ok/-' eeL ~/' ,t'Jicl t'-& \\\\\11111 flU11 111\ f Mt:::h.'111 ,II _I 0 "4TI1" II{ ..." ~, VI: {"" .::.;:- c} . ~pru:. . ....,1---;..~ :::- ,cP -''''I~ ~ g ~ 0 ~ 2 = ~ ~ May 2003 Addendum Page 4 of 5 STATE OF OREGON,) : ss: County OfWUr;}ulujf/Jl4) On this / Lfth day of cd ~ ' 2003, before me, the undersigned, a Notary Public, personally appeared Werner G. Nistler, Jr" President, and Colleen T. Nistler, Secretary, of Toucbmark ofthe Treasure Valley, L.L.C., an Oregon limited liability company, known or identified to me to be the persons who executed the instrument and acknowledged to me that they did execute the foregoing instrument on behalf of said corporation. _._~._.--f...-..---~~-- c -,' OFFICIAL SEAL , TI"U':,RC:SA M. GATES .. NOTAFl'r' PUBLIC-OREGON (~:. COM""'>;,"" "0.348889 I MY COMMISSION EXIJIRES AUG, 14,2005 STATE OF IDAHO, ) ss: k Notary Public for ~on Residing at: ~ ~ Lb~ Commission expires: fk.r. 1,// ZO County of Ada, ) On this 1+~ day of ~~t , 2003, before me, tbe undersigned, a Notary Public, personally appear~.d.. fttGc3rne ~d WIlham G. Berg, Jr., known or identified to me to ~ the May'-Qr~d~]fur , res~tively, of the City of Meridian, who executed the instrumf-rfi b~~pletS1frlSfliclt executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. (SEAL) 'i!.\a\:l.D~fJ.J!J -ocON Sll~'" ~9 ~~___~~~~"'", '" ~ "'A)',.':<?:C- '" /O).~"-f('''>f~,<I> lQ " ~ ~ '\~,Y"O 11'" I "". '. fi IJ I . " J!I : I I'l .. I I ., P I I '" fi ' I ~ Co' C" lit '" .~'''' 1),._:\! "'~'" 0 '" ~ Y. .....-:, u,tj~.." ~ .1) ~,.,;.- -- ~ ..<I <> it> "'<lI~~OF P"',,<> lllll III .. .. " ShOv(rn(~Jn(+h Notary Public for Idaho Residing at: lid a ()x.Cl1 ~!f;;;l:I.tJU) Commission expires: 1- 2R - Z:\Work\M\Meridian\Meridian I 5360M\Touchmark Living Centers\MAY 2003 SECOND ADDEDNUM.doc May 2003 Addendum Page5of5 -------,,'-(~ ~ -- (,' f // ---,-"-~<'.~~'1-"-";,~:----"-- I I I // Vr"--<'~~"-f"J ('. '1 i i : /' d~li--r"-~~~_.]'-."\<Z'{ ..], : (( I ,/, \ /.. !::-~ -r-u",,-[ , I I ' ..../ \ .'(! ........, ~.~ ! ~'.~ __-j : ' , 4;." :-<'0...... I . I I (( l ,,/ . EI , ',,:.'\:'<~"( ..-r---..... : I J -' r-' "'. ..1.... '\y >'" ~..---~~A-"--j : I ,/ ~. \ -I'...../:v--.. <' ,'. L..____l':~ I J I I \, 1.-----J ,.,:::-r-' ..( )...! ,......'1.----: I I 1. i i .&v\ ./ \\,~,,,';1 ! : -- -- ~ / r;;1 " ". ~......:p<$~~~>,~", <'~~:~?~~{'""T~~'f J --. L::..I .'. - _ ....~':::--~~~ ....:~",':-.. <--'::.;.....y. ~ I : J , ( <" " 't~~;;'" \~~~~ \ ,'+hl). ..J : I / \.... 1+1'~ >--: "1 I I _ I I ):::~ '~"'-::/ I<\~ .' : ~ r, - -,~ ,- .. -, \ &r::.~ "'~:::--<'o.~~~~ i i ' '~\ . . "':'\>:-1 ' ....... j I 1 .. I \ \':\" '" ' - : ':.. /l~\ ~.. \>- .IJ"--- J I ,1. "',''.--\\11\. \~ . J I I I\lJ \~. I '_. ' I II 1~.rc:;1\ \', I' I ' ' L::J I ,,~. r;;I , '1 , 1 . \\ I t'-~ _ : I !.' ~~--l I (II ('..,~ I i I I. CJ -'-'~l 1 (1---\,.\ t-) , I I ....r. I , 1.----1 ~ , : I I \\ /'~'~!I. ,f! / < I: \ 1 \ \ .~~ ,to.." . r::::'!'-' l'r'-t~ ^"~;'" ""<:;>>''\'" ~ l",....~ I I ,. ....\,,\, /t::J1 <,~'V'\\~ISJ,:;~ ., ~.' , ,) ......_,_ /, . ~ ~ "'"..... \. ..... 0:. _ I ~....:~.y .... ..... // .I I I......rii .......... ~ ..... - J / i:-"~V ...... ......,-. - ....._._._~ ./ . \ \ ~~/\ ~~;.~<-> .... - - -.- --_/ "..;p;;: I , \ \ .~~ ~:~. : \ \ /1--....'\ "~:---...;t: B '8 i i j \~>~ ~ ,. /'1 '1 , ~ 1\" . i t ''''''::~~'''-'''''''''':~~'S:i...~~,''''';:' ~~~'<:::S.Y \ \ t. it ./ ,~~ \ \ \\, i ' , \' \. .1 ./ \ ' '->......_.1 i ~ , ~ '.-.- ./' , ' . \ \ (' , I .~~ : I , , I C; ~ ~~j r-'" ?"Z;f ('--) ~""l"; ".: i ~I A=-) f=!'t::!j ~ "" I ;>-. "'! ';E: sg; ;;;lIE! 'GO ~i! CD .~.o ~.~ C,,)Q ~ o ~ :z. ~ :z. <:( ~ lZ. 4- Cl <J <l-l ~ ~ (J) (Ij (Ij P:; :::: > -----1 , , I , , I , I I , , I , j , , I , , I , , I ~ :2 ~ Ll/. o o 0> o o <0 ;::: (J) '00 ~ (Ij co:...c: ....:iP-. ----=----=----~ ~ ..... 1~ t;:; lLJ ....... 0 ;;;; 0 '" lLJ ~ <n 0 0 ~ 0 Cl '" ;;= ~ o 'rl "O+' ro ;=: (1) .rl ~ ~ lZ. I , , I ----------l , , I , , I , , I R.UR. l<UUNI Y IitliUtlUttl J, UAVID NAVARRO 9 BOISE IDAHO OB/14/03 12:32 PM (,,, DEPUTY Michelle Turner .... REC~~DEO, - REQUEST OF 1111111111I11111111111111111111111111 ~~JV~~ CIIV.oo 103137120 "REVISED FIRST ADDENDUM TO USES PERMITTED BY THIS AGREEMENT AND CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROEPRTY OF THE DEVELOPMENT AGREEMENT FOR CASE AZ-99-014 AND NEW CASE MI-03-001, MI-02-001, PFP-Ol~010, CUP-OI-044" The following is a revised first addendum to the previous first addendum which was prepared for the original owners, John and Alberta Sonntag, and which first addendum has never been executed by Jolm and Alberta Sormtag. Since the preparation of the first addendum for the Sonntags, the ownership has changed by Limited Warranty Deed dated January 14,2003, and the property is now under the new ownership of Eagle Road, LLC, a Nevada limited liability company, by Limited Warranty Deed dated January 14,2003 and recorded on January 15,2003 in the Ada County Recorder's office as Instrument No. 103007707. This revised first addendum pertains to that certain Development Agreement between the City of Meridian and John and Alberta Sonntag, specifically to the sections pertaining to 4. (4.1) USES PERMITTED BY THIS AGREEMENT and 6. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY which is subsequent to the entering into of the original development agreement dated July 5, 2000, and recorded in the Ada County Recorder's office as Instrument No, 100052718 on July 6,2000. The parties hereto agree as follows: 1. The Development Agreement dated July 5, 2000, and in particular the sections pertaining to the Uses Permitted By This Agreement And Conditions Governing Development Of Subject Property Of The Development Agreement For Case AZ-99-014 And New Case MI- 02-00 I, PFP-O 1-010, CUP-O 1-044, except as herein amended, as it describes permitted uses, is amended to read: 4. USES PER1vfITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under "City's" Zoning Ordinance codified at Section 11-2- 408 B 11, Meridian City Code which are herein specified as follows: COllstruetioll and development of one 3-story, 80 room hotel (52,017 sq. ft.), and the office building area has been increased to approximately 35,500 sq. ft. The office development shall either be two separate buildings totaling 35,500 sq. ft. or a single building. "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-OI-OIO, CUP-OI-044) PAGE 1 of9 2. It is agreed between the "City" and ~'Developer" that the development project of Fallon Greens Subdivision flea Meridian Hampton Center development shall be fully incorporated into the original development agreement with John and Alberta Sonntag, with the new ownership being Eagle Road, LLC, a Nevada limited liability company, by Limited Warranty Deed dated January 14,2003 and recorded on January 15,2003 in the Ada County Recorder's office as Instrument No. 103007707, and shall include the 4.10 acres located 875 S. Allen Street with a C-G zoning. Therefore, the "Developer" shall comply with the original conditions placed within the original development agreement, except as herein amended, along with the following additional conditions: A. Adopt the Recommendations of the Planning and Zoning Department as follows: 1. The Decision and Order for File #PFP-O 1-0 1 0 shall be amended to reference "Fallon Greens Subdivision", stamped 2-10-03 by Pinnacle Engineers, Inc., and applicant shall comply with all other conditions of the PFP-O 1-0 1 O. 2. The Decision and Order for File #CUP-O 1-044 shall be amended to reference the new Site Plan (Sheet Al.l, dated 01 FEB 03, Drawn: WAS, Job: 01217-1, by Habitec, and applicant shall comply with all other conditions of the CUP-OI-044. 3. The issuance of a building permit for the proposed hotel prior to the final plat being recorded would be allowed if the following Statement of Compliances are complied with as follows: a, All driveways, parking, curbs, gutters and sidewalks shall be constructed to Meridian City Ordinance standards, b. The proposed use is in conformance with the City of Meridian Comprehensive Plan. c. The development shall be connected to City services, d. The development shall be in compliance with Meridian City Ordinances. e. The final plat shall include all appropriate easements, f. All street names are existing and shall not interfere with the City grid. B. Adopt the Recommendations of the Meridian Fire Department as follows: 1. That a fire flow as required by the Uniform Fire Code shall be available for duration of2 hours to service the entire project. Fire hydrants shall be placed an average of 400' apart. 1997 UFC Appendix III-A "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-OI-010, CUP-O 1-044) PAGE 2 of9 2. Operational fire hydrants and temporary or permanent street signs are required before combustible construction begins. UFC 901.4,2 & 901.3 3. Acceptance of the water supply for fire protection will be by the Meridian Water Department. 4. Final approval of the fire hydrant locations shall be by the Meridian Fire Department. 5. All radii shall be 28' inside and 48' outside radius. 6. Insure that all yet undeveloped parcels are maintained free of combustible vegetation per section 1103.2.4 of the Uniform Fire Code. 7. The roadways shall be built to Ada County Highway Standards, UFC 902.2.1 8. No vertical obstructions, or mature landscaping, shall obstruct the outlets ofthe fire hydrant within 10'. 9. All building uses and processes to comply with the fire code in effect at the time of construction. 10. A 20' wide fire lane shall be maintained around all proposed buildings. 11. A vertical clearance of 13' 6" shall be maintained over fire lanes, this may affect canopies. C. Adopt the Recommendations of the Nampa & Meridian Irrigation District as follows: 1. All storm drainage shall be retained on site; if this is not the case, a Land Use Change! Site application shall be required, D. Adopt the Ada County Highway District's Comments and Recommendations as follows: 1, The modified site plan for Fallon Greens Subdivision (Hampton Inn) is in general conformance with the previously prepared staff report for the site. 2, The proposed 80-room hotel complex and 35,500 square foot office buildings are expected to generate 1,049 additional vehicle trips per day (0 existing) based on the Institute of Transportation Engineers Trip Generation Manual. There will be an impact "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99~OI4 and new CASE MI-03-001, MI-02-001, PFP-Ol-010, CUP-O 1-044) PAGE 3 of9 fee that is assessed and due prior to issuance of any building permit(s) on the site, The fee will be based on the impact fee ordinance in effect at that time. In addition to the standard impact fee, this development lies within an extraordinary impact fee area. Therefore, this property should pay an overlay fee to the District in the amount of $43 .19 per trip to reimburse the costs of construction and right-of-way costs for the new road from the intersection of Eagle Road and St. Luke's driveway to the intersection of Magic View Drive and Allen Street as the proportionate share of this property on a per trip basis. 3. Since the original report was prepared for this site, ACHD's standard local/commercial right-of-way dimensions have changed. Therefore, the applicant has two options regarding Allen Street and Freeway Drive right-of-way (Site Specific Condition # 1). In accordance with current District policy, the applicant may either dedicate 29-feet of right- of-way or 27-feet of right-of-way. 4. With the original submittal, the applicant was proposing three driveways into the site (Site Specific Condition #8). The modified site plan shows one driveway on Allen Street, located approximately 30-feet south of the north property line and in alignment with an existing driveway on the east side of Allen Street, and one driveway on Freeway Drive located near the west property line. These modified driveway locations meet District policy and should be approved, 5. The previous conditions and requirements approved with MPFPO 1-010, MCUPO 1-044, Hampton Inn Subdivision, still apply to MM103-00 1. Special Recommendations to the City of Meridian: 1. The applicant shall provide the District with a copy ofa recorded access easement among the parcels for use of the driveways for access to the public streets prior to approval. The following Site Specific Requirements and Standard Requirements must be met or provided for prior to ACHD approval of the final plat: Site Specific Requirements: 1. Dedicate 29-feet ofright~of-way from the centerline of Allen Street abutting the parcel by means of recordation of a final subdivision plat or execution of a warranty deed prior to issuance of a building permit (or other required permits), whichever occurs first. Allow up to 30 business days to process the right-of-way dedication after receipt of all requested material. The owner will not be compensated for this additional right-of~way because Allen Street is a local commercial street and is to be brought to adopted standards by the developers of abutting propeliies. "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-OI-OIO, CUP-O 1-044) PAGE40f9 2. Construct curb, gutter, 5-foot wide concrete sidewalk and match paving on Allen Street abutting the parceL Improvements shall be constructed to one-halfofa40~foot street section. 3. Construct curb, gutter, 5-foot wide concrete sidewalk on Freeway Drive abutting the parcel. Improvements shall be constructed to one-half of a 40-foot street section. 4. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact ACHD's Utility Coordinator at 387-2516 or 378-6258 (with file number) for details. 5. Meet District drainage requirements per section 8000 of the ACI-ID Development Policy Manual. Contact District staff at 387-6170 for details. 6. If utility relocation is necessary to construct improvements required with this development, then all utility relocation costs associated with improving street frontages abutting the site should be borne by the developer. 7. Any existing inigation facilities should be relocated outside of the right-of-way. 8. The applicant is proposing two driveways on Allen Street and one driveway on Freeway Drive; .:. Proposed driveway # 1 is located on Allen Street approximately 3D-feet south of the northem property line. This location meets District policy and is approved with this application. Pave the driveway to its full-required width of25 to 3D-feet and to a point 3D-feet beyond the edge of pavement of Allen Street. .:. Proposed driveway # 2 is located on Allen Street approximately 180-feet south of the northern property line. This location meets District policy and is approved with this application. Pave the driveway to its full-required width of25 to 30-feet and to a point 30- feet beyond the edge of pavement of Allen Street. .:. Proposed driveway #3 is located on Freeway Drive approximately ISO-feet from the intersection of Allen Street and Freeway Drive. This location meets District policy and is approved with this application. Pave the driveway to its full~required width of2S to 30-feet and to a point 30-feet beyond the edge of pavement of Freeway Drive. 9. Other than the access point(s) specifically approved with this application, direct lot or parcel access to Freeway Drive and Allen Street is prohibited. Lot access restrictions, as required with this application, shall be stated on the final plat. "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGiNAL CASE NO. AZ-99-0I4 and new CASE MI-03-001, MI-02-001, PFP-Ol-010, cup-o 1-044) PAGE 5 of9 Standard Requirements: 1. The Commission shall hear and decide appeals by an applicant of the final decision made by the ROWDS Manager when it is alleged that the ROWDS Manager did not properly apply this section 7101.6, did not consider all of the relevant facts presented, made an error of fact or law, abused discretion or acted arbitrarily and capriciously in the interpretation or enforcement of the ACHD Policy Manual. a. Filing Fee: The Commission may, from time to time, set reasonable fees to be charged the applicant for the processing of appeals, to cover administrative costs. b. Initiation: An appeal is initiated by the filing of a written notice of appeal with the Secretary of Highway Systems, which must be filed within ten (10) working days from the date of the decision that is the subject of the appeal. The notice of appeal shall refer to the decision being appealed, identify the appellant by name, address and telephone number and state the grounds for the appeal. The grounds shall include a written summary of the provisions of the policy relevant to the appeal and/or the facts and law relied upon and shall include a written argument in support of the appeal. The Commission shall not consider a notice of appeal that does not comply with the provisions of this subsection. c. Time to Reply: The ROWDS Manager shall have ten (10) working days from the date of the filing of the notice of appeal to reply to the notice of the appeal, and may during such time meet with the appellant to discuss the matter, and may also consider and/or modify the decision that is being appealed. A copy of the reply, and any modifications to the decision being appealed will be provided to the appellant prior to the Commission hearing on the appeal. d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of the appeal will be noticed and scheduled on the Commission agenda at a regular meeting to be held within thiIiy (30) days following the delivery to the appellant of the ROWDS Manager's reply to the notice of appeal. A copy of the decision being appealed, the notice of appeal and the reply shall be delivered to the Commission at least one (1) week prior to the hearing, e. Action by Commission: Following the hearing, the Commission shall either affirm or reverse, in whole or part, or otherwise modify, amend or supplement the decision being appealed, as such action is adequately supported by the law and evidence presented at the hearing. "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-Ol-OIO, CUP -0 1-044) PAGE 6 of9 2. Payment of applicable road impact fees are required prior to building construction in accordance with Ordinance #195, also known as Ada County Highway District Road Impact Fee Ordinance. 3. All design and construction shall be in accordance with the Ada County Highway District Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Ordinances unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and celtify all improvement plans. 4. The applicant shall submit revised plans for staff approval, prior to issuance of building permit (or other required permits), which incorporates any required design changes. 5. Construction, use and property development shall be in conformance with all applicable requirements of the Ada County Highway District prior to District approval for occupancy. 6. Any change by the applicant in the planned use ofthe property which is the subject of this application, shall require the applicant to comply with all rules, regulations, ordinances, plans, or other regulatory and legal restrictions in force at the time the applicant or its successors in interest advises the Highway District of its intent to change the planned use of the subject property unless a waiver/variance of said requirements or other legal relief is granted pursuant to the law in effect at the time the change in use is sought. 7, No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant's authorized representative and an authorized representative of the Ada County Highway District. The burden shall be upon the applicant to obtain written confirmation of any change from the Ada County Highway District. 3. Except as modified by this Addendum, the Development Agreement between the parties dated July 5, 2000, is hereby ratified and confirmed. IT IS SO AGREED. DATED AND SIGNED this /s:P day of J"iJ(j- CITY OF MERIDIAN ,2003, BY: May r Robert D. Corrie ~t/l(ul hi- Ct.i, C&~Vn--u:e 7-15-03 "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-00 I, MI-02-00 1, PFP-OI-O 1 0, CUP-O 1-044) PAGE 7 of9 ( \III11111111111( \\\\ r:: M 1111 "" _lOr EJ:r;,,,, 1/1" ATTEST: " ::\ "'\ VIA ........ ~~ 0 fl,POR.4 ~7~ ~ 2 ~..pO r~ ~ :: ~ 0' ~ ~ - II Lk; ~ ~ SEAL ~ BY:d!Y~~ /d h ~ ~?'~ & ff CIty Clerk' \.""Po 'U{]{ 181 . ,0.; ~ j -;.." ".<j a ,<,Ii(' ", "" 0 ..-.J ~...' /111 UN I l' \\" 11/1 \\\ III/HI 111\1\\ EAGLE ROAD, LLC, a Nevada limited liability company - DEVELOPERJOWNER BY: ~ ATTEST: STATE OF IDAHO,) : ss. County of Ada, ) On this \ I.o'-lh day of J"Lt-* ,2003, before me, a Notary Public, in and for the said state, personally appeared Robert , Corrie and William Q, Berg, Jr., known or identified to me to be the Mayor and City Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. (SEAL) ..,.....""'b $<)'IIooN SA'!... .$~~TA~~-I';:$. ~~'!i/ ~ 0 - ~ )0. ',..;ti... QV:J' ""V ... \..,;' €I f!I I \ '" p , I 111 I'.l : I 111 ,. \ . D fl \ / III 1i\I ... , /!J 'b.-........ C" Q 0,., <.f'}..: UJj]...~~-::~O$" .<.'-4'-'1~----~~<I> .....(l'OF~.. $'JIlq..a... ~hCLrn~I.~~.~ Notary Public for Idaho Residing at: Ao{ ol.IOl/vv~ ) JctcJ,u) Commission Expires: ~~ 2.8,- o~ "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORJGrNAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-OI-OIO, CUP-O 1-044) PAGE 8 of9 It n7-c v-1t! STATE OF NEVADA,) : ss. County of M4ficorPq ,) f On this 1 5t day of .JU~V ,2003, before me, a Notary Public in and for said state, personally appeared ftob-ert J, rre/z; and Jt?f1 C, Tre/tJ , known or identified to me to be the Wlfrl1pf'r v and l!i1ember of Eagle Road, LLC, and who executed the instrument and acknowledged to me that they having executed the same on behalf of said Eagle Road, LLC. CFfICW. mEAl.. aseUtWl -_~..AAlZONl. ~coumv c.a-.. 29. 2000 fJ;# f!5!P NotarjPublic for N-eva4a. ftri 2MIC} Residing at: Me5tt ,A 'Z... Commission Expires: J v1J1 e 2-.1/ '2-J!1() {;, Z:\Work\M\Mcridian\Meridian I 5360M\Fallol1 Greens Sub (tka Hampton Inn Sub) MI-03.00I\SecondADDENDUMtoDevAgmt.doc "REVISED FIRST ADDENDUM TO THE DEVELOPMENT AGREEMENT" (ORIGINAL CASE NO. AZ-99-014 and new CASE MI-03-001, MI-02-001, PFP-OI-OlO, cuP-o 1-044) PAGE 9 of9