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HomeMy WebLinkAbout2002-11-12 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, November 12, 2002 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: x o Tammy de Weerd X Cherie McCandless K ;X Mayor Robert Corrie 2. Adoption of the Agenda: App r ()v{; t/u/.ffu l/rru?1dlYkYllS Bill Nary Keith Bird 3. Consent Agenda: H. A. Approve minutes of September 3,2002 Pre-Council Meeting: J?:y?rore Approve minutes of September 3, 2002 City Council Regular Meeting: A-pfJwVe.- Approve minutes of September 17,2002 Pre-Council Meeting: Il-rIftiY~ Approve minutes of September 19, 2002 City Council Special Meeting: Approve-- Approve minutes of September 24, 2002 Pre-Council Meeting: ~v G Approve minutes of October 2, 2002 City Council Special Meeting: A-;i;JflJYG Findings of Fact and Conclusions of Law for Approval: AZ 02- 016 Request for annexation and zoning of 42.72 acres from RUT to R-8 zones for proposed Sundance Place Subdivision by G.L. Voigt Development - east of North Meridian Road and north of East Ustick Road: ta-b-k'~ /Zor, /Cj/ 2tJtJ2 B. c. D. E. F. G. Findings of Fact and Conclusions of Law for Approval: PP 02- 010 Request for Preliminary Plat approval of 144 building lots and 5 other lots on 42.72 acres in a proposed R-8 zone for proposed Sundance Place Subdivision by G.L. Voigt Development: east of North Meridian Road and north of East Ustick Road: -'{ ab-u to ~PY: /0; ZOD2- Meridian City Council Agenda - November 12,2002 Page] 00 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 9. 11. I. Findings of Fact and Conclusions of Law for Approval: PP 02- 014 Request for Preliminary Plat approval of 439 building lots and 50 other lots on 209.01 acres in an R-4 zone in a Planned Unit Development for Bridaetower Crossina East Subdivision by Primeland Development - northeast corner of North Ten Mile Road and West Ustick Road: /ad-u -Iv 71ov; / g I 2002.. J. Approve Meridian Police Department to apply for Idaho Hiahway Safety Grant: A-ffrOVG K. Corrected Water Main Easement for Silverstone Subdivision - Sundance Investments Limited Partnership: A-pprof6 4. Department Reports: A. Finance Department - Stacy Kilchenmann: 1. Finance Report: r If. SVrvlrcd - norw 5. (Items Moved from Consent Agenda) 6. Resolution No. : Approving Agreement for the Appointment of William F. Nichols and White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A., to Perform City Attorney Duties and Civil Legal Services for :ra..<J.iLeof~er~~nt: /9; 2002- Public Hearing: Property Exchange with Farmers & Merchants State Bank: afhn-ne{j -to ;ar.epwuv f-RSoltvf7?n.-:> TE 02-006 Request for a Time Extension on the Final Plat approval for Heartwood Subdivision by Heartwood LLC -- northwest corner of West Franklin Road and North 10th Street: ,L .' L /tJj6-o3 attorner b ;pre/hi'7-f- flJ/o ~ tJA.e fJRM. etZ~h/lt:n...:> T.... . 11 Public Hearing: M102-010 Request for a private road by R.T. Nahas southeast corner of South Progress Avenue and South Industry Way: at-f?rre;; -1-0 fJY'.efJ&'V1.L t) 10 -f'rv e'Ctpport::rL. Public Hearing: CUP 02-025 Request for a Conditional Use Permit for a wireless communications facility consisting of a 125 foot monopole and supporting equipment in an I-L zone for Verizon Wireless by Mericom Corporation - 3735 North Ten Mile Road: at'/tJJ?u!lP J're/tZ'tL ./'/+ I el.f' /b-?- t&jP}JrovP-L Public Hearing: RZ 02-003 Request for a Rezone of 4 acres from R-4 to L-Q zones for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: CQ"y1--hhue j?/A. -fz9 /1-/9---02.- 7. 8. 10. Meridian City Council Agenda - November 12,2002 Page 2 of 3 All materials presented at public meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888--4433 at least 48 hours prior to the public meeting. 12. Public Hearing: CUP 02-027 Request for a Conditional Use Permit for a Preschool and school to prepare children for Kindergarten and move up one grade a year in existing classrooms and existing building in a proposed L-Q zone for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: t!&n-h>z~ ;:;/h ~ //-I'1-tl2- 13. Public Hearing: CUP 02-026 Request for a Conditional Use Permit for a 3901 square foot Carl's Jr. restaurant with a drive-thru in a C-G zone by Clayton Jones - on South Main Street, north of the Meridian Road and Main Street intersection: ~h / F__ ..h~,_ r~ a"ttz,l-nt!:l ?~rej/tlrIR..flI"4el...e rvr c;u;rt/ 14. Public Hearing: PP 02-023 Request for Preliminary Plat approval of 2 building lots and 1 other lot on 39.23 acres in an R-4 zone for Education Campus Subdivision by Joint School District No.2 - 3800 North Locust Grove Road: _/ L:_ athJr/1eJ' zf? 'prejJaM' ';:t~ I elL rtTt- 4.;Rj//?Ira 15. Public Hearing: CUP 02-035 Request for a Conditional Use Permit for an educational campus consisting of an elementary school, charter/professional technical high school buildings, and school administration center in an R-4 zone for Education Campus Subdivision by Joint School District NO.2 - 3800 North Locust Grove Road: a-rmMfJ ~ pref?UL<.- ,c/r::- ! cU /ih- t'ljP/,vvva-e. Meridian City Council Agenda - November 12,2002 Page 3 of3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. November 22,2002 MERIDIAN CITY COUNCIL MEETING November 26, 2002 APPLICANT ITEM NO. 3 - !l REQUEST Approve minutes of November 12, 2002 City Council Regular Meeting: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORN EY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: If!U ~ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, November 12,2002 at 7:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X o Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve with Amendments 3. Consent Agenda: A. Approve minutes of September 3, 2002 Pre-Council Meeting: Approve B. Approve minutes of September 3, 2002 City Council Regular Meeting: Approve C. Approve minutes of September 17, 2002 Pre-Council Meeting: Approve D. Approve minutes of September 19, 2002 City Council Special Meeting: Approve E. Approve minutes of September 24, 2002 Pre-Council Meeting: Approve F. Approve minutes of October 2,2002 City Council Special Meeting: Approve G. Findings of Fact and Conclusions of Law for Approval: AZ 02- 016 Request for annexation and zoning of 42.72 acres from RUT to R-8 zones for proposed Sundance Place Subdivision by G.L. Voigt Development - east of North Meridian Road and north of East Ustick Road: Table to November 19,2002 Meeting H. Findings of Fact and Conclusions of Law for Approval: PP 02- 010 Request for Preliminary Plat approval of 144 build ing lots and 5 other lots on 42.72 acres in a proposed R-8 zone for proposed Meridian City Council Agenda - November 12,2002 Page 1 of 3 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Sundance Place Subdivision by G.L. Voigt Development: east of North Meridian Road and north of East Ustick Road: Table to November 19, 2002 Meeting I. Findings of Fact and Conclusions of Law for Approval: PP 02- 014 Request for Preliminary Plat approval of 439 building lots and 50 other lots on 209.01 acres in an R-4 zone in a Planned Unit Development for BridQetower Crossina East Subdivision by Primeland Development - northeast corner of North Ten Mile Road and West Ustick Road: Table to November 19, 2002 Meeting J. Approve Meridian Police Department to apply for Idaho HiQhway Safety Grant: Approve K. Corrected Water Main Easement for Silverstone Subdivision - Sundance Investments Limited Partnership: Approve 4. Department Reports: A. Finance Department - Stacy Kilchenmann: 1 . Finance Report: Presented 5. (Items Moved from Consent Agenda) 6. Resolution No. : Approving Agreement for the Appointment of William F. Nichols and White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P.A., to Perform City Attorney Duties and Civil Legal Services for the City of Meridian: Table to November 19, 2002 Meeting 7. Public Hearing: Property Exchange with Farmers & Merchants State Bank: Attorney to prepare Resolution 8. TE 02-006 Request for a Time Extension on the Final Plat approval for Heartwood Subdivision by Heartwood LLC -- northwest corner of West Franklin Road and North 10th Street: Attorney to prepare DIO for one year extension to 10-16-03 9. Public Hearing: M102-010 Request for a private road by R.T. Nahas -- southeast corner of South Progress Avenue and South Industry Way: Attorney to prepare DIO for Approval 10. Public Hearing: CUP 02-025 Request for a Conditional Use Permit for a wireless communications facility consisting of a 125 foot monopole and supporting equipment in an ]-L zone for Verizon Wireless by Mericom Meridian City Council Agenda - November 12, 2002 Page 2 00 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Corporation - 3735 North Ten Mile Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 11. Public Hearing: RZ 02-003 Request for a Rezone of 4 acres from R-4to L-O zones for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: Continue Public Hearing to November 19, 2002 Meeting 12. Public Hearing: CUP 02-027 Request for a Conditional Use Permit for a Preschool and school to prepare children for Kindergarten and move up one grade a year in existing classrooms and existing building in a proposed L-O zone for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: Continue Public Hearing to November 19, 2002 Meeting 13. Public Hearing: CUP 02-026 Request for a Conditional Use Permit for a 3901 square foot Carl's Jr. restaurant with a drive-thru in a C-G zone by Clayton Jones - on South Main Street, north of the Meridian Road and Main Street intersection: Attorney to prepare Findings of Fact and Conclusions of Law for Denial 14. Public Hearing: PP 02-023 Request for Preliminary Plat approval of 2 building lots and 1 other lot on 39.23 acres in an R-4 zone for Education Campus Subdivision by Joint School District No. 2 - 3800 North Locust Grove Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval 15. Public Hearing: CUP 02-035 Request for a Conditional Use Permit for an educational campus consisting of an elementary school, charter/professional technical high school buildings, and school administration center in an R-4 zone for Education Campus Subdivision by Joint School District No.2 - 3800 North Locust Grove Road: Attorney to prepare Findings of Fact and Conclusions of Law for Approval Meridian City Council Agenda - November 12,2002 Page 3 of3 All materials presented at publie meetings shall become property ofthe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearing please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meetina November 12, 2002 The Regular Meeting of the Meridian City Council was called to order at 7:00 P.M., on Tuesday, November 12, 2002, by Mayor Robert D. Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd, Keith Bird, and William Nary. Members Absent: Cherie McCandless. Others Present Bill Nichols, Sharon Smith, Mike Worley, Brad Hawkins-Clark, Brad Watson, Joe Silva, Gary Smith, Stacy Kilchenmann, Dean Willis and Will Berg. Item 1. Roll-call Attendance: Roll call. X Tammy de Weerd X o Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird Corrie: Okay. I will open the City Council Regular Meeting on Tuesday, November 12, 2002, at 7:05 P.M. and ask the City Clerk if she would give the roll call, please. Item 2: Adoption of the Agenda: Corrie: Okay. Thank you. Council, Item Number 2 is the adoption of the agenda. We did get a letter from a couple of people today that they would like to table until the 19th -- excuse me -- be the 19th of November, Items G, H and I on the Consent Agenda. I believe there was a request by White Peterson to hold the Resolution Number 6 on the Regular Agenda until the 19th to finish up the writing of the contract. Then the letter from the Christian Church on Items 11 and 12, to continue that hearing until the 19th, I believe. Okay. Is there any other -- on the agenda? Changes? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd move we adopt the agenda, with these changes of -- on the Consent Agenda, Items G and H, Sundance Place Subdivision, to table them to November 19,2002, and also Item I for Bridgetower Crossing, table that to November 19, 2002. The Resolution regarding our civil contract with our attorneys, to extend that to November 19, 2002 and the Public Hearings for Items 11, 12, and -- 11 and 12 for the Cherry Lane Christian Church, to table them until November 19, 2002. With those changes I would move the adoption of the agenda. Nary: Second. Meridian City Council November 12, 2002 Page 2 of 48 Corrie: Okay. Motion has been made and seconded to approve the agenda with the adoptions. Is there any further discussion? Okay. Hearing none, roll call vote. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: Okay. All ayes. One absent. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 3. Consent Agenda: A. Approve minutes of September 3, 2002 Pre-Council Meeting: B. Approve minutes of September 3, 2002 City Council Regular Meeting: C. Approve minutes of September 17, 2002 Pre-Council Meeting: D. Approve minutes of September 19, 2002 City Council Special Meeting: E. Approve minutes of September 24, 2002 Pre-Council Meeting: F. Approve minutes of October 2,2002 City Council Special Meeting: G. Findings of Fact and Conclusions of Law for Approval: AZ 02- 016 Request for annexation and zoning of 42.72 acres from RUT to R-8 zones for proposed Sundance Place Subdivision by G.L. Voigt Development - east of North Meridian Road and north of East Ustick Road: H. Findings of Fact and Conclusions of Law for Approval: PP 02- 010 Request for Preliminary Plat approval of 144 building lots and 5 other lots on 42.72 acres in a proposed R-8 zone for proposed Sundance Place Subdivision by G.L. Voigt Development: east of North Meridian Road and north of East Ustick Road: I. Findings of Fact and Conclusions of Law for Approval: PP 02- 014 Request for Preliminary Plat approval of 439 building lots and 50 other lots on 209.01 acres in an R-4 zone in a Planned Unit Development for Bridaetower Crossina East Subdivision by Primeland Development - northeast corner of North Ten Mile Road and West Ustick Road: J. Approve Meridian Police Department to apply for Idaho Hiahway Safety Grant: Meridian City Council November 12, 2002 Page 3 of 48 K. Corrected Water Main Easement for Silverstone Subdivision - Sundance Investments Limited Partnership: Corrie: With that we will move to Item Number 4, thaes the Department Reports, Financial Department, Stacy -- no, I'm sorry. Okay. Now we have the approval of the Consent Agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move we approve the Consent Agenda with the noted changes of G and H being tabledto November 19, 2002 and Item I being tabled to November 19, 2002 and have the Mayor sign and the Clerk attest where appropriate. De Weerd: Second. Corrie: Motion has been made and seconded. Any further discussion? Hearing none, rollcall vote, please. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: All ayes. One absent. Motion carried. Thank you, Mr. Nary. I keep forgetting that for some reason. MOTION CARRIED: THREE AYES, ONE ABSENT Item 4. Department Reports: A. Finance Department - Stacy Kilchenmann: 1. Finance Report: Corrie: All right. Now, then, we do have the Department Reports. Finance Department, financial report, Stacy Kilchenmann. Stacy. Kilchenmann: Mayor, Members of the Council, the first thing I'd like to do is introduce to the Council members our new I.S. person, who will be the only I.S. person for at least the next three years, that's Mr. Terry Paternoster. He went through -- we had a rigorous interview panel, we actually included somebody from Boise's I.S. staff and Terry passed with flying colors, so we have a long to do list for him already. He's going to be accomplishing a Jot. November 18th is his first day and he's got about 60 things to do. We will also be giving him your phone number to him -- him your phone -- give him -- give you his phone number -- there, I spit it out -- so you can contact him with your questions. We are happy to have you aboard, Terry. Meridian City Council November 12, 2002 Page 4 of 48 Paternoster: Thank you. Kilchenmann: Okay. Turning to the financial statements, just to briefly go through some items. The first one -- these are preliminary statements, as we have not completely finished closing. We still have some accruals to do and we still have payables, actually, still coming in we have to approve that effective as of September 30th, but I wanted to give you a draft statement to kind of let you know what our financial picture looked like. In the investments, we actually were able -- this is as of September 30th, but last week we were able to slide in on a bond, that's over five percent. We moved all -- virtually all of our money out of our Idaho pool and into this bond, which is callable in a year, so we are excited about that, because I think it was like 5.2 percent and that's just -- we were lucky to squeak in on that with such a short maturity. On the financial statements themselves, when we look at the enterprise fund, we do -- in the September statements depreciation is not there, so that's another big item that will be over a million dollars, so if you're comparing the two year ends to each other, that is still missing. There is a couple coding errors, like the parking lot maintenance, the Wastewater Treatment Plant, was coded to expense. We will have to move that to capital outlay, but other than that, nothing of note in the -enterprise funds, they all come in -- all come in well under budget on the operating side and still a lot of capital projects that have been budgeted for the last couple years that haven't been completed yet. I did, on your benches, put a utility sales revenue comparison, just for your interest to notice in July what happened on a draft, the trends, when the rates were changed, as Brad has projected, the water went down and the wastewater went up. Brad is also taking the sales and comparing them to the gallons, so it kind of gives us trend analysis or a good feel of how comfortable we can feel with those numbers. That's also a good -- that's something that's done as a part of the audit, we are kind of jumping ahead, and we will do those ourselves. The general fund, actually, there are a few areas that are over budget and then there are areas that are under budget, so overall we come out all right. We have been doing the accruals and I will go through and I will do a variance report for you, so if anything is like ten percent under or over budget, provide an explanation. I think we will probably only have five or six things that are significantly different than budgeted. If you look at the revenue comparisons -- actually, if you look at the bottom line for the budget and year to date, there is 129 dollar difference, but that's kind of -- we still have to do some property tax accruals, so, actually, we are coming out even better on our revenue picture. We were kind of lucky, because some things were under and some things were over, but it sounds good to say we were only 129 dollars off. Planning and Zoning notable -- in fact, the revenue is so much higher than we had originally projected and, remember, that we changed those fees, too so that had a positive impact. The overtime report, fire continues the same trends, but there is savings from the later hiring firefighting statements there, so we don't have any personnel problems. Then the last item of -- in the special reports that I included for you is the Police Department's capital budget for the new building -- or a comparison of the budget to actual. What I did is we took all the capital outlay categories, which includes furniture, computer expenses, so forth, as well as the building cost, and just did a comparison that way. When we did that, we came out 17,000 dollars under budget and I'm still -- I'm still not exactly sure about some of the items from the construction manager, that we have all those in, so that's not a firm, Meridian City Council November 12, 2002 Page 5 of 48 to be sure figure, but hopefully -- they keep assuring me that we have everything in. Then the final other project that we are working on is we have finished inventorying all the surplus property in the fire station and we had the Mayor sign that and we gave Tammy a copy of that and as soon as she approves that, I will make sure that you all each have a copy of it. It's mostly miscellaneous chairs -- orange chairs and metal surplus desks and so forth, and we have already had the Boys and Girls Club identify items, what they want, we will invite the seniors over to look at items they want, and we will offer them to other cities. When we get to the end, will have -- we will take them to the auction and get rid of them. Then we will have to change the code on the door, so everybody doesn't put their junk in there again. Are there any questions? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I imagine the bank can change the code. Otherwise, you will continue to get our junk. In light of seeing some of these accounts or line items that are over projections and looking at those trends, how does that look for our -- this year's budget? Did we anticipate it significantly or -- Kilchenmann: A couple of items that come to mine right away. One is the police computer expense was dramatically over budget that involved setting up a new server and so now that we have Terry on board, that shouldn't be a problem. The overtime included firemen. We did address that for the 2003, budget and one of the other expenses were the cost for Human Resources to advertise for new positions and that one has -- that was adjusted in the new budget. I think that almost everything that I looked at today has been adjusted or is a one-time nominal. De Weerd: Okay. Thank you. Corrie: Any questions of Council? Okay. Thank you, Stacy. Item 5. (Items Moved from Consent Agenda) Corrie: Next is Item Number 5, that's items moved from the Consent Agenda, which we have none at this time. Item 6. Resolution No. : Approving Agreement for the Appointment of William F. Nichols and White, Peterson, Morrow, Gigray, Rossman, Nye & Rossman, P .A., to Perform City Attorney Duties and Civil Legal Services for the City of Meridian: Corrie: Item 6 is a Resolution on the agreement between the appointment of White Peterson as our attorney for civil legal services and we are holding that -- I need to have a motion to have that held until November 19,2002. Meridian City Council November 12, 2002 Page 6 of 48 Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we table Resolution Number -- the resolution for the approving the agreement with the appointment of White Peterson, et cetera, to our civil legal services to November 19,2002. De Weerd: Second. Corrie: Motion has been made and seconded. Is there any further discussion? Hearirig none, all those in favor of the Resolution change -- tabled until November 19, 2002 say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 7. Public Hearing: Property Exchange with Farmers & Merchants State Bank: . Corrie: Item Number 7 is a Public Hearing. This is in regards to property exchange with Farmers and Merchants State Bank. At this time, [ will open the Public Hearing and we will invite Counsel to give us information on the property exchanges and what we need todo and the proper order to do that. Nichols: Mr. Mayor, Members of the Council, this is a proposed exchange. Council has approved a proposed Exchange Agreement and according to State Statute has to hold a Public Hearing before any such exchange can be finalized. The exchange contemplates taking the old fire station building behind City Hall here on Meridian Road and exchanging that property for three parcels -- I think it consists of five lots or three parcels that are on East Idaho Avenue, immediately adjacent to the former police station property. The exchange contemplates that those parcels now owned by the bank -- that the structures would be removed, the foundations would be cleared from the premises, that any necessary fill dirt would be brought in and the site would be graded flat, so that it could be put to some future use by the city. The bank is out of pocket I believe 242,740 dollars, if I'm correct, on acquisition of those three parcels. The fire station property has been appraised at 260,000 dollars and I believe Mr. Zimmerman from the bank has information as to what the bank will spend in order to raze those structures of the foundations, bring in the fill and grade the site. At least the preliminary information I had was that that cost would exceed the 17,260 dollars that it takes to make the exchange equal. He can provide that information to you. If, at the conclusion of the hearing, the Council decides that the city is receiving equal value by exchanging the old fire station property for these other parcels, then at the next meeting there would be a resolution to approve that exchange and authorize the Mayor to sign and the Clerk to attest all necessary documents to proceed with that. That's where we are at, Mr. Mayor. I think that summarizes the proposed exchange and the information Meridian City Council November 12, 2002 Page 7 of 48 there and just need whatever public input, plus whatever additional information the bank has. Corrie: Okay. Thank you. Any questions from Council? Okay. Ed. Sorry. Mr. Zirntl1erman. Zimmerman: Mayor, Members of the Council -- Corrie: If you could raise your right hand, please. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Zimmerman: It is. Corrie: State your name and address for the record. Zimmerman: My name is Ed Zimmerman. My address is 8864 Rim Road in Nampa, Idaho. The zip is 83686. I am the Executive Vice-President of Farmers and Merchants State Bank and I'm here to represent them. Mayor, Council Members, I will answer any questions you may have of me. Corrie: Okay. Council, any questions? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess, Mr. Zimmerman, I'm curious from what was stated by Mr. Nichols, is there a -- is there a problem in the difference in the value in getting the buildings razed or there is no -- that's not a problem? Zimmerman: It's not a problem as far as we are concerned. Nary: Okay so the buildings will be razed and graded and all of the foundations removed and all of that? Zimmerman: That's correct. Nary: Okay and then this difference in price that's in the resolution, whatever additional cost, if any, to the bank, will just be absorbed as part of this exchange? Zimmerman: That's our agreement. Yes, sir. Nary: Okay. Nichols: Mr. Mayor? Meridian City Council November 12, 2002 Page 8 of 48 Corrie: Mr. Nichols. Nichols: If I may, before Mr. Zimmerman is done, Mr. Mayor, Members of the Council, you're looking at an old resolution. It's not -- it's not the one that reflects the current Exchange Agreement. Nary: I understand that. I just wanted to clear on the record that there was no other cash transaction or anything else, it's simply an exchange, with the property all razed and graded and all of that, so the property is -- Zimmerman: Yes, sir. Nary: Okay. Thank you. Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Zimmerman, you have obtained some price quotes and so forth, cost for razing those structures, filling, and grading the sites. Would you share that with the Council, please? Zimmerman: Yes, sir. We are still in the process of getting bids, but the bids that have come in to this point would appear that it's going to run us somewhere between 19 and 22,000 dollars. I will know better once I have the final bids, but we think that it's going to be fairly close value for value. We are doing everything we can, obviously, to try and reduce that expense, but they are going to have to take down all three houses, two of the homes basements, the foundations have to be razed, and the basements have to be taken out. They have bring in fill dirt, they also have to put additional top soil in on top of the fill dirt to make it a clean property, because it's our understanding that the city needs that property for a park or something to go along with the Boys and Girls Club. We are leaving the trees, we are leaving the sidewalks, but we will leave clean property. Corrie: Any other questions? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I have a question on the sidewalk. Mr. Zimmerman, is that in good shape, the sidewalk down there? Zimmerman: To be honest with you, sir, I can't answer that I question. Meridian City Council November 12, 2002 Page 9 of 48 Bird: I, for one, would just as soon see it tore up if isn't -- if it is not in good shape, if it's lumpy and missing and stuff, I'd just as soon see it tore up. I think that's something that our parks -- Elroy, maybe, could go take a look at, whether it's worth keeping or not. Corrie: Yes that wasn't in the original agreement. That may be extra. I don't know. Zimmerman: It wasn't. No. All the bids we have had at this point did not include removing the sidewalks, because I believe that if the sidewalks are removed, I believe that you would require, then, new sidewalks to be put in. If that's the case, there would be an additional cost to us over and above that that we hadn't anticipated and certainly hadn't considered. Bird: Then we can leave that. Corrie: We can have our parks-- Bird: I would certainly take a look at it, because -- I don't know. I don't think we are 100 percent sure what we are going to do with it down there. Just to make off-street parking, probably wouldn't need sidewalks. If they are in bad shape, they are a liability, once we assume it, which we assume anyway. I don't know, I'd just like to take a look and see if the trees have -- we have got some right out here that the trees are doing that and they are not in very good shape. Zimmerman: The trees are in good shape. They are mature, they have been there a long time, and -- Bird: How many of them are by the sidewalk is what I'm saying, that the roots are starting to take the sidewalk up? We have got some out here that are 10 years old that are taking our sidewalk up right out front. Zimmerman: And, honestly, sir, I can't answer that. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: That was assumed to be one of our responsibilities. You know, that isn't part of the agreement, so that's something we will to ask our staff to follow up on but I think the agreement sounds fair. This is the second Public Hearing we have had on this, so I think that all the I's are dotted and the T's are crossed, so it looks like -- we appreciate you stepping up and also getting those buildings off that land, too. That will make a great difference and help with the liability issue as well. Zimmerman: Thank you. Corrie: Okay. Thank you. Meridian City Council November 12, 2002 Page 10 of 48 Zimmerman: Thank you very much. Corrie: Thank you. Is there anyone else from the audience that would like to issue testimony on this issue? Okay. Council, is there any further questions on the Public Hearing? Bird: I have none, Mayor. Corrie: Hearing none, I will entertain a motion to close the Public Hearing. Nary: So moved. Bird: Second. Corrie: Motion has been made and seconded to close the Public Hearing. Any further discussion? Hearing none, all those in favor of the motion say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Discussion? Okay. Then I will entertain a motion, then, to have the attorney draw up the -- next being the resolution for the exchange. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we direct the attorney to draw up the resolution regarding the exchange of property between Farmers and Merchants State Bank and the City of Meridian. De Weerd: Second. Corrie: Okay. Motion has been made and seconded. Any further discussion? Roll call vote, Mrs. Clerk. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: All ayes. Motion carried. Thank you, Mr. Zimmerman. Appreciate your helping us. It's been a long and arduous road so glad we are getting it done. Thank you. MOTION CARRIED: THREE AYES, ONE ABSENT. Item 8. TE 02-006 Request for a Time Extension on the Final Plat approval for Heartwood Subdivision by Heartwood LLC -- northwest corner of West Franklin Road and North 10th Street: Meridian City Council November 12, 2002 Page 11 of 48 Corrie: Okay. Item Number 8 on the agenda is request for a Time Extension of the Final Plat approval for Heartwood Subdivision, by Heartwood, LLC, northwest corner of West franklin Road and North 10th Street. Staff comments first. Hawkins-Clark: Thank you, Mayor, Members of the Council. The request before you is for the construction -- commencing the construction and recording the final plat for this property that's highlighted on the screen. It's on West Franklin Road on the north side. They are -- near North 10lh Street. The letter that was submitted to us by Pinnacle Engineers, stated that originally the tenant was intended to occupy the lot when they platted. That particular tenant pulled out, so they are now waiting to proceed on installing their subdivision improvements until another tenant is found. They do not anticipate needing any more than the one-year to begin construction of the improvements and to record the Final Plat. City Council approved the final Plat about a year ago, so they have met the one-year deadline to request the extension so staff's recommending approval. Corrie: Okay. Any questions from Council? Is the representative from Heartwood here this evening? Give us your name and address for the record, please. Boyle: Clint Boyle with Pinnacle Engineers. I don't know if I have to be sworn in or not, but the address 12552 West Executive Drive, Boise, Idaho 83713. Staff pretty much explained it. I think you have the letter. Originally, they had a tenant in mind for the site and due to some economic conditions that weren't foreseen, that tenant has backed out and now they are marketing the site again. The improvements on this are actually pretty minor, so they will be able to proceed with the improvements in the plat fairly quickly. There are a couple of just minor utility extensions. The sidewalk improvements are in along Franklin Road, so as far as improvements go, it isn't going to take that much time and they certainly are striving to have this plat recorded and have a tenant in place within the next year and respectfully request your approval of a one year extension on the Final Plat approval. Corrie: Okay. Thank you. Any questions? Okay. Thank you. Boyle: Thank you. Corrie: Okay. Hearing none -- evidently, there are no questions of the Council. I will entertain a motion on the request for extension of final Plat. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move that we approve the extension within one year of the original approval dated October 16, 2001, to extend that to October 16, 2003, and ask the attorney to draw up findings to reflect that. Meridian City Council November 12, 2002 Page 12 of 48 Bird: Second. Corrie: Okay. Motion has been made and seconded. Is there any further discussion? Hearing none, roll call vote, Mrs. Clerk. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: Okay. All Ayes. One absent. Motion is approved. MOTION CARRIED: THREE AYES, ONE ABSENT Item 9. Public Hearing: M102-010 Request for a private road by R.T. Nahas southeast corner of South Progress Avenue and South Industry Way: Corrie: Item Number 9 is a Public Hearing. This is a request for a private road by R. T. Nahas. Excuse me, southeast corner of South Progress Avenue and South Industry Way. At this time I will open the Public Hearing and staff comments first. Hawkins-Clark: Mayor, Members of the Council, the request before you is submitted for -- by R.T. Nahas Company. They are requesting approval of a new private street to serve three existing commercial lots. Again, this is the Home Depot parcel here immediately to the west, South Industry Way circles around to the north. The three subject lots are here just on the north side of 1-84. This is an existing landscape strip. Ifs a common lot. They have -- and I believe our photo here should reflect it -- this is the entrance off of Industry Way looking east and as you can see some of the existing landscaping here. In terms of the existing conditions out there, there are parking -- designated off-street parking areas here on the south side, so, essentially, what they have here is a private driveway today that comes in and serves Lee Reed Jewelers back here and, of course, these two are currently undeveloped, so it's just a long private .. driveway. The Planning and Zoning Department and Public Works Department staff have had conversations and received some initial plans for a furniture retail store here on this -- shown as parcel B. What we understand the reason for the request to be is primarily just one of identification with the name. South Industry Way is less appealing for the retailers than what they are proposing as East Sonata Lane. Our ordinance requires the Council to approve all private streets. They, essentially, have come through now with an application to do that, in order for emergency services to have some kind of record that these parcels are now not on Industry Way, even though Lee Reed has had that address for a couple of years now. It would be changing to an East Sonata Lane address, so we are essentially, you know, wanting to make sure the public record has this straight for our emergency services folks. Our standard conditions for private streets, we really, typically, require them to be constructed to ACHD standards. The applicant, hopefully, can address that tonight. We have recommended that either it be constructed to ACHD standards or that our Public Works Department approves the design in terms of the anticipated uses on that. Other than that, we have just recommended that they submit an easement, because there is no cross-access easements that are in place right now for -- to serve all three of these parcels. Meridian City Council November 12, 2002 Page 13 of 48 Essentially, the Lee Reed parcel would be landlocked without a cross-access easement so we are asking for that easement to be recorded and submitted to us. Other than that, I think -- just ask that our November 1 ih memo conditions be included in any motion you make. Corrie: Okay. Questions from staff? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Just so I understand, Brad, essentially, what you're saying construct it to ACHD standards, is there going to be any change in what's there, other than marking that as a street and not a driveway? Hawkins-Clark: We do not anticipate that. From what's been submitted in the application, no. It's, essentially, just turning that driveway into an actual street name. Nary: All right. Thank you. Corrie: This is a Public Hearing. Is the applicant here this evening? Okay. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Reed: Yes, it is. Corrie: Give your name and address, please. Reed: Larry Reed, Lee Reed Jewelers. My address is 3718 North Sawgrass, 83704, in Boise. Corrie: Anything you want to-- Reed: I do. Mr. Mayor and Members of the Council, I have been asked by Bob Nahas to come and. speak to you. He was unavailable tonight, so I can address a couple of the questions that -- we currently do have a recorded Cross-Traffic Agreement that runs -- that currently runs from here all the way to here and along here. We anticipated this problem, being landlocked right there, and I think in the recommendations that Planning and Zoning has come with, the only thing that isn't recorded right now is a section that would continue along this area, which I'm not sure that that would be needed as such. The other information -- and this is what I was provided by Mr. Nahas, is the ACHD has provided -- provided a document saying that no site improvements would be attributed to this application. We have -- have had the street name evaluated and signed off on by all of the appropriate parties, which I think, was Number 4 on that. Then the second item I believe was -- or the third item was that the Fire Department didn't feel that there Meridian City Council November 12, 2002 Page 14 of 48 was a problem and we do have a letter from them saying that they have no objections to the new streets. I think -- I think we are meeting all of the criteria there. Corrie: Okay. Any questions from Council of Mr. Reed? Thank you very much, Larry. . .. Reed: Thank you. Corrie: Since this is a Public Hearing, is there anyone from the public that would like to issue testimony on this? All right. Thank you. Council, any other discussion that you want to have on the Public Hearing? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we close the Public Hearing. Bird: Second. Corrie: Okay. Motion has been made and seconded to close the Public Hearing on Item MI 02-010. Any further discussion? All those in favor of the motion say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Any further discussion? Okay. I'll entertain a motion, then, on the request for a private road by R.T. Nahas, southeast corner of South Progressive Avenue and South Industry Way. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I move we approve the request for a private roadway by R.T. Nahas and to include all staff comments, including the Planning and Zoning memorandum, dated November 12, 2002, and ask the attorney to draw up Findings of Fact and Conclusions of Law and Decision of Order. Bird: Second. Corrie: Okay. Motion has been made for approval. Any further discussion? Hearing none, roll call vote, Mrs. Clerk. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: All ayes present. Motion for approval is approved. Meridian City Council November 12,2002 Page 15 of 48 MOTION CARRIED: THREE AYES, ONE ABSENT Item 10. Public Hearing: CUP 02-025 Request for a Conditional Use Permit for a wireless communications facility consisting of a 125 foot monopole and supporting equipment in an I-L zone for Verizon Wireless by Mericom Corporation - 3735 North Ten Mile Road: Corrie: Item Number 10 is a Public Hearing. This is a request for Conditional Use Permit for a wireless communications facility consisting of a 125 monopole and supporting equipment in an I-L zone for Verizon Wireless by Mericom Corporation, 3735 North Ten Mile Road. At this time I will open the Public Hearing and invite staff's comments first. Hawkins-Clark: Mayor, Members of the Council, to orient you, here is North Ten Mile Road and the Wastewater Treatment Plant is this large triangular shaped east and south. The Ten Mile Mini Storage is currently constructed on the outlying parcel. The Creason Lateral does more or less follow this bold line here on the south boundary of the Mini Storage parcel. That's the parcel that we are talking about. The request is for a 125-foot tall steel monopole and all of its supporting equipment. The leased area that is here that is being leased by the applicant is -- just to give you an idea, is about 900 square feet. This is the main access -- paved access road that's coming out Ten Mile over here, so you come down the paved access road and then they have this gravel area with a proposed building that would house their equipment and then the tower itself would be here on the south boundary. It is about 650 feet off of Ten Mile Road and it is behind this storage building here. It's fairly screened from Ten Mile Road. They are proposing for a 12-by-28 pre-fabricated building, which, again, is here in the center, to be enclosed in a six-foot tall chain link fence. The tower itself is proposed to be co- located, meaning that it would have -- it would be designed to allow at minimum -- or at least two other communication companies to co-locate their antennas on the same facility to avoid duplication of poles. The reason that you're seeing it tonight, we do have -- as you may recall, Planning and Zoning Commission has recommended approval of a wireless facility -- wireless communications ordinance. You should be seeing that soon. We, basically, in crafting our conditions, used that -- that ordinance, which the Planning and Zoning Commission has recommended approval of to kind of recommend conditions on this Conditional Use. Otherwise, it's requiring a Conditional Use, since it's really not dealt with in our current schedule of use control. The Planning and Zoning Commission did recommend approval of the permit -- of the application. They did ask that it be painted a -- sort of a mat, earthen color, and they also asked that the climbing pegs that are on the tower itself be taken off the first 20 feet and only used when they have to do maintenance and whatnot on the pole itself. That is also part of our proposed wireless communications ordinance. We have not, to my knowledge, received any written input since the Planning and Zoning Commission recommended approval of this, so we just recommended adoption of the Commission's conditions. Meridian City Council November 12, 2002 Page 16 of 48 Corrie: Thank you, Brad. Any questions? Okay. Is the applicant here this evening? Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? McFaddan: Yes, it is. Corrie: Name and address, please. McFaddan: My name is Cameron McFaddan. My address is 7819 West Priest Drive in Boise, Idaho. 83704. Excuse me. I work for Mericom Corporation. We are the development services representative for Verizon Wireless and a few other wireless carriers in this area. In this case I will be speaking for Verizon Wireless. As mentioned by staff, we are proposing to construct a 125-foot monopole, enclosed in our lease area, which is roughly 16 feet by 56 feet. The shelter that we are going to install has actually changed since we submitted the application, due to changes in requirements mainly brought about by September 11th, Verizon now has a 12 foot by 30 foot shelter, which includes a generator, so it would be two feet longer. It is accommodated in our lease area and I'm told tha~ poses no problem, but I did want to be clear on that point. In siting these locations for these communications facilities, of course, esthetics are a big item, and it is going to be addressed in Meridian's future Wireless Ordinance, which I was privy to review in relation to this application. It's fortunate in my case that we do fit exceptionally well within the new ordinance, as well as the current regulations. The Ten Mile storage has actually constructed a new storage facility, which will completely encircle our electronics shelter. You can see the -- what was, then, the existing building is pictured to the east of us. Well, now that actually continues on. The only exposed piece of equipment is going to be the monopole. Of course, you can't hide a 125-foot monopole, but we have made arrangements to paint it as recommended by Planning and Zoning Commission. We are going to match it to the buildings that are -- they are a brown color -- I call them a brown, at least. I'm not sure jf that's technically correct. The one question we had at Planning and Zoning related to the painting is how often will we have to paint it. The city would like to condition us to make sure that it doesn't become an eye sore, because painting is a maintenance issue and many jurisdictions don't allow us to paint them because of that. I'm told by the manufacturers that eight to 10 years is what the State of Idaho -- or at least the Boise valley is rated at for paint. If the Council would like to condition us to paint it once every eight years, once every 10 years, of course, it would be perfectly acceptable in order to maintain, you know, a nice, clean facility. Also, as mentioned by staff, it will accommodate two future co-locators. Different companies like different separation between their antennas and another antenna, so approximately they will be located about the 110 and 95-foot levels on the 125-foot pole. All of the equipment will be painted. Any exterior co-axial cable that might run on the tower will be painted to match the tower. All the antennas and panels will be painted to match the tower as well. Along those lines, we will comply with any and all rules and regulations, including all governing bodies, the FCC, the FAA, the state and local rules that apply to us. We are heavily regulated in this industry and, as you know, this is -- in the City of Meridian, Section 11-17-3 is the general standard for a CUP, which applies to this application, and we do meet them. I lumped them all Meridian City Council November 12,2002 Page 17 of 48 together, basically, in three categories. The first is esthetic, are we harmonious with the surrounding environment. We are. We have a very nice location. Financial, I lumped that together. Are we going to be a burden on city services, are we going to cause any kind of financial burden on the city. No. In this case, as a matter of fact, it should produce some revenue for the city. There is no water or anything like that. It's unmanned, so we don't have any use to have people there. There should be no financial burden. Finally, as I touched on last, the legal issues, we will be complying with all the FCC, building regulations, building codes, and, of course, we will. With that, I'd ask for your approval and stand for any questions that you might have. Corrie: Questions from Council? Okay. Very good. Thank you very much. McFaddan: Thank you. Corrie: Is there anyone else from the public that would like to issue testimony at this time? Okay. Hearing none, Council, any further discussion on the Public Hearing? Bird: I have none, Mayor. Corrie: Okay. If no one has any, I'll entertain a motion to close the Public Hearing. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess I just wanted to make note, in reading the minutes from the Planning and Zoning Meeting. I appreciated that they gave an example of the height of it, since my backyard used to host the 300 foot tower between Linder and Ten Mile, this gave it some proportionate height and this is a very good location for it. Ifs not going to be> as obnoxious as that one, which it does impede on our skyline. Also, as mentioned during that meeting as well, appreciate the ability to co-locate other servers on that, so we don't have towers allover the place. You tried to do a lot of things right and this is a good location for it. We do appreciate that. With that, I would move that we close the Public Hearing. Bird: Second. Corrie: Okay. Motion has been made and seconded to close the Public Hearing. Any further discussion? Hearing none, all those in favor I aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Any other discussion? Okay. I will entertain a motion on the request for the Conditional Use Permit. De Weerd: Mr. Mayor? Meridian City Council November 12, 2002 Page 18 of 48 Corrie: Mrs. de Weerd. De Weerd: I move that we approve the request for Conditional Use Permit for a wireless communications facility, consisting of a 125-foot monopole and supporting equipment in an I-L zone for Verizon Wireless. To include all staff comments, and to add to the Planning and Zoning recommendations for maintenance to paint every eight years and ask the attorney to draw up Findings of Facts and Conclusions of Law and Decision of Order. Bird: I second that, but to add to it the revamping of the building. The building -- <De Weerd: Yes. Bird: Okay. I will second it. Corrie: With that, any further discussion? Nary: Mr. Mayor? Corrie:. Mr. Nary. Nary: I'm not sure if they could hear that, Mr. Bird, on what the amendment was. Bird: The amendment was that the building -- the maintenance building is increasing by two feet in length. It's going to be 12 by 30. De Weerd: Just to reflect that modification that the applicant testified to. Corrie: Any other discussion? Okay. Roll call vote, Mr. Berg. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: Okay. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 11. Public Hearing: RZ 02-003 Request for a Rezone of 4 acres from R-4 to L-O zones for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: Item 12. Public Hearing: CUP 02-027 Request for a Conditional Use Permit for a Preschool and school to prepare children for Kindergarten and move up one grade a year in existing classrooms and existing building in a proposed L-O zone for Cherry Lane Christian Church by Cherry Lane Christian Church - 2511 West Cherry Lane: Meridian City Council November 12, 2002 Page 19 of 48 Corrie: Before I go to the next Public Hearing, here in the front, are you scouts? Good. What troop? 230? Oh, 30. I'm sorry. Age. Got to wear a hearing aid. Well, welcome here tonight Sorry. I didn't recognize you earlier. Get too much business here. Thank you for coming and hope you enjoy the Council Meeting. Item Numbers 11 and 12 has been requested to hold that Public Hearing -- continue it until September 19th of 2000. Is there anyone here tonight that came to testify that would like to still testify or would they like to wait until the 19th? Okay. Council, then, I will entertain a motion to continue the Public Hearing on Item Numbers 11 and 12 to the Cherry Lane Christian Church by the Cherry Lane Christian Church, 2511 West Cherry Lane. Bird: Do you want them one at a time or do them both? Corrie: Both. Yes. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we continue the Public Hearing RZ 02-003, the rezone of four acres from an R-4 to an L-O zone for the Cherry Lane Christian Church and also CUP 02-027, a request for a Conditional Use Permit for a preschool and school to prepare children for kindergarten by the Cherry Lane Christian Church to November 19th, 2002. Nary: Second. Corrie: Okay. Motion has been made and seconded to continue the Public Hearing on Item Number 11, request for rezone, and also Number 12, a CUP permit for a preschool. Any further discussion? All those in favor of the motion say aye. All ayes. Motion carried. We will have that continued Public Hearing next Tuesday night. MOTION CARRIED: THREE AYES, ONE ABSENT Item 13. Public Hearing: CUP 02-026 Request for a Conditional Use Permit for a 3901 square foot Carl's Jr. restaurant with a drive-thru in a C-G zone by Clayton Jones - on South Main Street, north of the Meridian Road and Main Street intersection: Corrie: Item Number 13. This is a Public Hearing, 02-026. This is a request for a Conditional Use Permit for a 3,901 square foot Carl's Junior Restaurant with a drive-thru in a C-G zone by Clayton Jones on South Main Street, north of Meridian Road and Main Street intersection. At this time, I will open the Public Hearing and how many people that are here tonight to testify? Okay. With that, the applicant will have five minutes to give his request for the Conditional Use Permit and then the rest of you will have three minutes to give your testimony, too. At this time, I will ask the staff to start the Public Hearing. Meridian City Council November 12, 2002 Page 20 of 48 Hawkins-Clark: Thank you, Mayor, Members of the Council. The request here is for a Conditional Use for a new drive-thru restaurant, 39 -- approximately 3,900 square feet. The subject parcel is the southerly of these two that are both -- both owned by the same property owner, G&H Enterprises does own them both. The northerly one. here has, of course, the Bolo's and the Taco Bell and the southerly one has the recently constructed KFC-A&W and then this new proposed Carl's Junior Restaurant. We are at the intersection of Meridian Road and Main Street and Central Drive. When that -- when the new A&W-KFC Restaurant received approval from City Council on their Conditional Use Permit, one of the conditions was to abandon the drive-thru use of the existing KFC, which, again, we have kind of changed orientation here. We are looking -- looking through -- the top of the page is looking west. The existing vacant KFC building is here and the Council's condition was that they abandon the drive-thru. That Conditional Use Permit did not say that there was a prohibition on any future new buildings it simply addressed the drive-thru. That allowed staff to accept and process their application here for this new building. The site plan here has been modified a couple of times since the original one that they submitted. They did modify it to, Number 1, increase the number of parking spaces that are on the overall parcel and, again, we are talking about a Planned DevelopmE1nt here, because there are two buildings on a single parcel. One of the other main modifications that was made at the request of the Planning and Zoning Commission, here on Meridian Road, this entrance, there is a small island and a raised median that's approximately 55 feet long at this entrance point into the site. This is the sole entrance point off of Meridian Road. The Taco Bell Restaurant is here. If you read the minutes of the P&Z Commission hearing, you saw that there was a lot of discussion about the congestion on the site parking on the site, and that was one of the issues that were asked of the applicant. They did go to the Highway District. Joe Rosenland, the Traffic Engineer over there, did review this median, he says that this separation that it provides at the entrance to kind of guide the Taco Bell drive-thru and kind of steer these -- steer these folks in and around the drive-thru bend, which is here. The menu order board, I believe, is at this location and then they would come around to the east side and then pick up here. There is another exit onto Main Street here on the east side. Again, the parking and circulation were big concerns for the Planning and Zoning Commission. Mr. Gibbs, the owner, did testify at the Planning and Zoning Commission to acquire -- that he was working to acquire 24 stalls at either John's Automotive, which is here on Meridian Road, on the west side of Meridian Road, and/or other locations on the west side of Meridian Road for employees. Again, they are having 50 stalls on the site, with another 24 off site, is what was agreed to there. I think the only other condition to point out to you that the Commission made in their recommendation was Number 12 on Page 3, which I guess I did talk about that, that was the applicant had to negotiate with ACHD on that ingress-egress issue off Meridian Road and submit something in writing that ACHD was okay with that. They did complete that condition. I will just give you the approval of the -- if you do move on the site plan, since there are a couple in the record, I would point out it's the one that is received November 12th by this Clerk's Office, that is the latest version of the plan. Unless you have any other questions, I will just leave it at that. Corrie: Any questions of staff? Meridian City Council November 12, 2002 Page 21 of 48 Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd just like to clarify that in his revision number one, dated October 29, 2002, is the site plan we are looking at. Hawkins-Clark: Mr. Bird, do you show a revision two as well? Bird: No, we do not, Brad. The one we got today just has Meridian Road access per P&Z request, it's Revision Number 1, and it's October 29, 2002. Hawkins-Clark: Okay. I believe that there was a second one submitted today. Bird: This is the November -- this is received November 8th. Hawkins-Clark: Right. There is another one received November 12th, Right. Bird: Did we get it? Maybe I grabbed the wrong one. Corrie: Eight has -- it has a -- November the 12th. Hawkins-Clark: Generally the same plan, just they did shift the building a little bit. Corrie: Okay. Sorry about the chatter up here. Okay. Any questions of staff? Do we have a correct site plan? I guess, Brad, did they get that agreement with -- across the street for the parking; do you know? Hawkins-Clark: Our office did not receive anything, Mr. Mayor. Corrie: I guess we can ask Mr. Jones. De Weerd: Mr. Mayor? Corrie: Ms. de Weerd. De Weerd: I guess, Brad, with this new plat, they didn't change any of their parking -- add or delete any of that? Hawkins-Clark: That's correct. De Weerd: And so are they -- Hawkins-Clark: From the November 8th -- if I can clarify that. De Weerd: And so where are they in meeting the parking requirement? Meridian City Council November 12, 2002 Page 22 of 48 Hawkins-Clark: Councilwoman de Weerd, Members of the Council, they have met the off-street parking requirements. That being said, we -- this body has mentioned several times that one parking space for every 200 square feet is probably outdated, compared to other jurisdictions that base it on the number of seats, instead of the number of ;square feet. See we tend to be low on our restaurant off-street parking number ratio, but that's not been modified, so all we have to go off of is our one per 200. De Weerd: And they are just meeting that or they are well above it? Hawkins-Clark: I believe they are approximately 12 stalls above but, as you know, they testified that there, are on the whole site, a number of employees -- I believe between 35 and 50 employees alone in this -- on this, you know, little over an acre site. That's why the employee parking kind of throws a whole different mix and that's why they required 24 off-street was for -- designated only for employees. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess maybe I'm still confused, Brad. If they -- as a condition -- as the recommendation from Planning and Zoning is for the 24 off-site parking for their employees, the KFC-A&W, the Taco Bell, the Bolo's, and this restaurant, is there adequate parking, even based on our archaic standard, for all of those same restaurants with the parking that's available now? Because if we are going to compare apples to apples, then I guess that they are going to have to provide off-site parking for all four restaurants, so that there is adequate parking for those four restaurants on that site. Hawkins-Clark: Councilman Nary, again, we are just talking about the parcel on the south. Nary: Well, I understand. Hawkins-Clark: Not Bolo's and Taco Bell. That's a separate legal parcel. Nary: Well, I understand, but what I guess I -- I guess the reason I'm unclear is if the recommendation of the Planning and Zoning Commission is that they have to provide off-site parking for employees of the KFC-A&W, Taco Bell, Bolo's, and this restaurant, Carl's, then are we comparing apples to apples? Is the parking that's then remaining, because those employees for those four restaurants aren't parking on the site, adequate to provide parking for all four of those same restaurants? To me, the only way -- that's the only thing that makes sense to me in a comparison. If we are going to take all the employees across the street, then, is there adequate parking left for all four? Hawkins-Clark: So if I understand, is the balance of the parking stalls, after you take the 24 off, adequate for all four restaurants? Meridian City Council November 12, 2002 Page 23 of 48 Nary: Well, I guess what I'm hearing -- and maybe, again, the applicant can answer that. What I thought I heard you saying, what was discussed at the Planning and Zoning, was.that they have 35 to 50 employees for this site for all of these restaurants. What the Planning and Zoning said was let's take 24 spaces and put them across the street, so that 24 of those employees are parking elsewhere. That still means some of the employees may be parking on the site and what I want to know is even if we take that out, even if we don't consider employees parking on the site, is there adequate parking for this restaurant, along with the other restaurants on the site, considering this shared parking arrangement? Because, otherwise, it doesn't make sense to include KFC and Taco Bell and Bolo's in this recommendation, if we are not also going to address how much patrons they have and how much parking they are supposed to have. Hawkins-Clark: Right and, I'm sorry, I don't have the required count for Bolo's and Taco Bell right here. Nary: Okay. Thank you. Corrie: Any questions of staff? Okay. Is the representative of the Taco Bell here tonight? I'm sorry. I've got Taco Bellon my mind. I'm sorry. I'll get it right. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Jones: Yes, it is. Corrie: Name and address, please. Jones: Clayton Jones, 14071 West Rochester Drive in Boise. 83713. Mr. Mayor, and Council Members, I am pleased to come before you, once again, to ask for a Conditional Use Permit for a second Carl's Junior in Meridian. This site, as it is a little tight, is going to be a great, great restaurant location for us. The synergy between the chicken, KFC, burgers, Taco Bell -- I think you have everything you want right there. If we can iron out all the details I think when all is said and done, it's going to be a great location for all. We have -- we have actually approached this project with a couple of goals. Of course, to make best use of the space allotted to us there -- and I think we have, I think we have done a good job of that -- and then, second, to improve the flow on the site and we have made several in-roads by -- we were able to accommodate Planning and Zoning by approaching ACHD and improving that west entrance. Also, between Taco Bell and the Carl's, we were able to open up a two-way drive aisle, instead of a one way that is currently there. We actually have 32 spots on our subject site and 17 with -- on the KFC specific, for a total of 49, so we actually did decrease by one -- one parking space from the Planning and Zoning. We understand, as business people, that we need to provide parking for our guests and the 49 spaces are specifically for the KFC and the Carl's Junior, with an additional amount, which I am unaware of for the Taco Bell and Bolo's, they have their own on other side. Having said that, we at Carl's Junior, tend to have, at the most, about 12 employees on a shift at any Meridian City Council November 12, 2002 Page 24 of 48 one particular time. The other restaurants in our area, it seems like we have, oh, about six to eight cars that belong to employees. You know, a lot of them do ride share, mom drops them off, dad drops them off, et cetera. We will encourage our employees to ride share in order to make the parking work. I would ask that -- you know, that the off-site parking, we understand, is very important and we will do our absolute best to get it. I know that Mr. Gibbs is working on that. I would ask that instead of a hard and fast rule that we have to have that, I would ask that it would be a recommendation to acquire the off-site parking, as we will absolutely do our best to accommodate the guests, because we know that that's the nature of the business and if don't have a place to park, then they will go somewhere else. Anyway, we have been able to accommodate the Planning and Zoning, ACHD, the property owner -- I don't know if anything that we do at this point is going to make KFC 100 percent happy, but we have absolutely tried to accommodate them as well. In conclusion, I would respectfully request your approval for this CUP and take any questions that you might have. Corrie: Any question? Okay. Thank you very much. Anyone else that would like to issue testimony for the Carl's Junior? Okay. On the list I have -- is that for? Oh. Okay. I have two here now that signed up against this. Daniel Skinner is here tonight. Dan, if you'd come up, please. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Skinner: Yes. Corrie: Name and address, please. Skinner: My name is Daniel Skinner. I live at 908 Saffire Court in Nampa, Idaho. 83686. Corrie: You have three minutes. Skinner: Mayor and Council Members, I come before you asking for our opportunity, as Taco Bell, to respond to this proposal with Carl's Junior going in. We were not officially notified and I know that the other two businesses in this area -- I know there are two separate plots there, but we certainly are all neighbors, we were not notified formally either of the proposed Carl's Junior going in. In fact, we found out yesterday that this was happening. What we are asking is if there is a chance that we can have you table this to give us a chance to put a response together, so that we can have the -- or provide you with a better, I guess, response in what we want to do with our business and how it will be affected by Carl's Junior. That's what we are requesting by Taco Bell. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Mr. Skinner, you're not the property owner of record? Meridian City Council November 12,2002 Page 25 of 48 Skinner: No. We [ease that property. De Weerd: Okay. The property owner must have been the one that was notified and not the lessees. Carl's Junior didn't come over and let you know -- didn't talk -- didn't work with you? Skinner: No, they did not. De Weerd: Okay. Skinner: We found out yesterday. Actually, we found out from KFC that this was going on. There were rumors that we heard, but nothing official. We didn't -- again, we didn't even know -- we still don't know it's official, just because we haven't received notification from them, but we heard about it and that's why I'm here today to represent Taco Bell. We do oppose Carl's Junior going in, because we do understand that there is going to be a significant impact with traffic, just what we deal with today with Bolo's and KFC and ourselves, there is a significant traffic congestion issue there during our peek periods, our lunch and our dinner, that it really does impact that area. We are asking just our chance to be able to put some things together for you, so that we can respond more intelligently to you over this matter. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Is the property posted? Did you notice if there was any signage on the property indicating there was a hearing about this? Skinner: No, sir. Nary: Even after the Planning and Zoning you didn't notice that there was sign there? Skinner: There was no sign that we saw. Nary: Thank you. Corrie: Any other questions? Okay. De Weerd: Thank you. Corrie: Okay. Skinner: Could I responses to one other issue? Corrie: Sure. Meridian City Council November 12,2002 Page 26 of 48 Skinner: Also, this off-site parking for employees, we also are strongly opposed to that. Our own security policies and procedures that we have for our employees, especially at night, are strictly against any kind of off-site parking that is mentioned here. We do ask that our employees park actually up near the building at night. It is a proven fact that . there is a security risk with this kind of parking off site to our employees and we would also like to note that in our response, too. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Mr. Skinner, what is the -- how many parking spots do you -- does Taco Bell have? Skinner: I'm sorry I can't respond to that, I don't have that number right now. Bird: How many employees would you have -- how many employees make up a shift for you? Skinner: We have -- at any given time we have between 10 and 15 employees. Bird: Thank you. Corrie: Thank you. Phil Atteberry. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Atteberry: Yes, it is. Corrie: Name and address, please. Atteberry: Phil Atteberry. 1756 Stonybrook Court, Eagle. Corrie: Okay now anything you submit to the Council can be kept by the Council. Atteberry: Okay. Corrie: Just giving you something that you didn't know about. Atteberry: Okay. Corrie: You have three minutes. Atteberry: Thank you. We have several points we'd like to present to the Council tonight. We do oppose the Carl's Junior going there next to us, because of the traffic, the parking. At any given Friday night right now there is not a parking spot available with Taco Bell, Bolo's. Bolo's is a sit-down restaurant and a lot of times they have live Meridian City Council November 12, 2002 Page 27 of 48 music. They really impact Taco Bell, because a lot of times Bolo's parking -- their patrons take up all of Taco Bell's parking and they are parking in front of the old KFC that's there and so that's one of the big points there. We also did not receive any formal notice of this meeting tonight. I did go to Planning and Zoning Meeting, so I knew a meeting was coming up. I did notify Taco Bell yesterday and I assumed that they had formal -- some kind of notice that this meeting was going on. They didn't have any notice and the same thing with Bolo's. I did talk to the owner of Bolo's. He is very opposed to the Carl's Junior going there. He heard that something was going to happen with the KFC, but he heard from the -- well, assumed that it could be parking, because there was such a parking situation going on there. I have a couple things here to show. The first thing I'd like to show you is the -- this is the drive-thru. This is showing -- and what I showed -- I put in cars here and this shows the speaker box in this location right here and if you had one, two, three, four cars here, this whole driveway is blocked. Right here. If that driveway is blocked, one of these entrances to our drive-thru, which is here, is completely blocked also. It creates a -- well, if we had patrons coming in here waiting to go to us, this could just back up more. This really does make this parking inaccessible. It's not uncommon for a drive-thru to have parking back up. You know, four to five to six cars. deep. Also, if you notice here, the exit for the drive-thru, I think; would be a consideration for Carl's Junior. It exits right into this driveline right here and that could be a problem, too. This new entrance right here -- you know, this here, this is a great idea. I mean this is -- for us right now this is a mess. It's not wide enough. If a large vehicle pulls out onto this road here, it actually blocks of us off the way it is today. This is just not very wide. As far as these cars backing up right here, I took some photographs of Carl's Junior at two different locations. This is on Milwaukee here and this was at lunchtime on Monday. I would say that Monday is probably not their busiest day at lunchtime. If you can see here, there are one, two, three cars, and then this the same photograph here and there is four, five, six cars so the chances of that backing up and completely blocking that off is -- there is a pretty good chance of that happening. The same thing this is more photographs of the same. As far as parking, at this one time at lunchtime on Monday, there were 38 cars in this parking lot for Carl's Junior. This is the other one. This is for Eagle Road and at one time on Saturday they had eight cars backed up in the drive-thru. This would really impede our ability to do business at Kentucky Fried Chicken. We are sort of locked in there and another big fast food restaurant going on that location would really -- it's already bad parking and trying to get around in there right now is very difficult. Corrie: Okay. Thank you. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Atteberry, do you know if there is a Shared Parking Arrangement currently with -- some type of agreement between KFC and Taco Bell or Bolo's or any of those? Meridian City Council November 12, 2002 Page 28 of 48 Atteberry: I don't know if there is a Shared Parking Agreement. About the off-site -- I'd like to add also, the off-site parking, I have a daughter that works at the KFC there that's 16 and there is -- being a dad, there is not a chance that I would want her parking across the street and leaving there at night after it's dark. Nary: What's interesting -- you said you were at the Planning and Zoning Commission? Atteberry: What's that? Nary: You were atthe Planning and Zoning hearing? Atteberry: I was. Nary: Okay, now, it appears that Mr. Gibbs from KFC was the one that actually brought up the off-site parking. Atteberry: He is. Nary: Okay. Now, was that off-site parking for the KFC restaurant? Atteberry: No. Mr. Gibbs brought that up as an idea for all the restaurants to have off- site parking for employees. Nary: But do you know if that arrangement has been done at all? Atteberry: I don't know. Mr. Gibbs is here tonight. Nary: I saw that. I just didn't know if -- Atteberry: No. I don't know that. Nary: Okay. Atteberry: If they have, it hasn't been brought to my -- and, also, Carl's Junior has made no attempt whatsoever to come over to KFC or contact me to go over his site plan on what might be workable on the site plan. Nary: Let me ask you one more question, Mr. Atteberry. Do you know if the property was posted? Atteberry: I did not see any postings whatsoever. Nary: All right. Thank you. Bird: Mr. Mayor? Meridian City Council November 12, 2002 Page 29 of 48 Corrie: Mr. Bird. Go ahead. I have a couple questions. Bird: No. Go ahead and ask your questions. Corrie: That's all right. I was just going to ask you who owns the land on Carl's Junior where they want to go? Do you know? Atteberry: Mr. Gibbs. Corrie: Mr. Gibbs -- he owns yours as well? Atteberry: Yes and Taco Bell and Bolo's that whole -- one property owner. Corrie: Okay. Well, that answers my question. What was -- Bird: That's -- you just asked my question, too. Corrie: All right. Thaok you. Is there anyone else that would like to issue testimony? I believe, Mr. Gibbs, you had your hand up, so step right up here and tell us what you have to say. Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Gibbs: It is. Corrie: Name and address, please. Gibbs: Mr. Mayor and Members of the City Council, my name is Jonathan Gibbs, 9502 Scorpio in Boise, Idaho. I'm the administrative partner of G&H Enterprises and G&H Enterprises II. There are actually two partnerships there on the two parcels. On the matter of posting, I know that the postings were put up there both for the Planning and Zoning and for this and they are probably still out there. The last time -- I have been out there working on the property. In fact, with Brad Bolicek of Bolo's, we put in some new sod here a few weeks ago and Brad is well aware of the proposal for Carl's Junior going in there. If he told somebody different than that, I know he's aware of it, because I spent about three hours doing sod and I explained what was going on there. Each -- there are two -- two actual parcels, the Taco Bell and the Bolo's, they have their own parking requirements when they went in and they met those parking requirements. The parking requirements for this parcel, based on the Meridian Code, are 37. We have 49. As far as the code goes, we meet it. We have a very high volume KFC. They are doing a lot of business, they are requiring a lot of parking, and sometimes their drive-thru is backing up to 16 cars. There is not adequate for backing up of 16 cars and it wasn't designed for that, but they can adequately have about 10 or 12 cars in their line and still be within their own circle and their own parking area. Carl's Junior has indicated to me that they normally only have five or six cars in a drive-thru and I believe they can have eight or nine in their drive-thru and that's from the drive window clear back to where the parking is. Those would be very adequate for medium volume stores. However, we do Meridian City Council November 12, 2002 Page 30 of 48 have a good location and the volume is running very strong in those. That's why I suggested some off-premise parking for employees. I talked to Brad about that. I had mentioned that also to Dennis of KFC. I didn't tell him it was required or anything, I just suggested and they both indicated to me that they thought it was a good idea. I did not talk to Taco Bell about that, but I did mention to Carl at Taco Bell that Carl's Junior would be going in, possibly, if they got approval and so if you got any other questions, I would be happy to address them. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Mr. Gibbs, you said there are 49 parking spaces for Carl's Junior? Gibbs: For Carl's Junior and KFC. Bird: And KFC. Okay. That's what I was -- so in the Lease Agreement with these people, they are sharing the parking? Gibbs: That's right. Bird: They are sharing it. In the Lease Agreement with Taco Bell and Bolo's, do they also share the parking -- Gibbs: Yes. Bird: -- of all your space? Gibbs: We have made all space between the two parcels available. Yes. We, I don't think, have a specific clause in there that says between the two parcels, but it's shared. Bird: Because I really question whether Bolo's or Taco Bell have the number. I'm trying to think of how many parking spaces Bolo's has for square footage. Gibbs: They are both smaller buildings, both of those. They only have about 50 -- probably about 5,500 square feet between the buildings, which -- Bird: Which would mean about 27 parking spots? Gibbs: About 28 spots or something like that. They have that easily. Bird: Right in their own little area? Gibbs: Yes. Yes. Nary: Mr. Mayor? Meridian City Council November 12, 2002 Page 31 of 48 Corrie: Mr. Nary. Nary: Mr. Gibbs, is there a Shared Parking Agreement -- a written Shared Parking Agreement between KFC and Bolo's and Taco Bell and Carl's Junior? Is there anybody that has a written Shared Parking Agreement? Gibbs: No, there is not. Nary: Okay and now I guess there is a discrepancy, but that's all I'm asking. There seems to be a discrepancy from what you're saying and what these other tenants are saying. about their desire to have their employees parking off site and whether or not they have adequate notice. Who did you specifically talk to and are those people here tonight? Gibbs: I talked to Dennis and he's not here with KFC. Nary: Dennis who? Gibbs: Wagstaff. He's the president of D&D Idaho, Inc., and he lives in California. Nary: Okay so did you talk to anybody who works at that store there? Gibbs: I did mention the off-street parking, I thought, to Phil Atteberry. I never -- I just said we might have to get some off-street parking, but if they are against off-street parking, I guess we are not going to get any off-street parking. I understand their concerns. There is a heavy traffic road there to go across the street. You got to be careful and at night it could be darker in those areas, regardless, even if we lighted the lot, you'd still have to walk over there, but -- you know. Nary: Mr. Gibbs, there is no crosswalk on Meridian Road in that location, is there? Gibbs: No. Nary: Okay. Now I also-- Gibbs: But I imagine the City of Meridian could provide those if we needed them. Nary: I also heard Carl's Junior say they really don't want off-site parking either. Gibbs: It sounds like nobody does now tonight. Nary: So there is no shared parking written agreement between these businesses, you're just borrowing the different spaces to meet these requirements, but everybody could have the same number of patrons and be open at the same time and fill up every space in that lot and not have adequate room to get around isn't that right? Meridian City Council November 12, 2002 Page 32 of 48 Gibbs: Oh, they could -- yes, they could fill those up, -- KFC has done it several times there. When we had the old store there, of course, they were constantly with the drive- thru out in the street, with five cars backed up they were out in to -- which was 1st Street then and now they have got 10 or 12 in their line just to get to their own spot. You know, at times they can have 20, maybe. I don't know where the number stops and starts that you, you know, require for. We meet the City Code very easily. We probably don't meet high volume. If they are all doing high volume at the same time, we would probably not be able to service them all. I think that happens in any restaurant at any given time. Nary: Do you recall the discussion at the Planning and Zoning Commission when the drive-thru was transferred from the former KFC building to the new one and why it was done? Do you recall that? Gibbs: I don't know if they made any decision on that at all. We knew the drive-thru on the old one was inadequate and Carl's Junior has approached me to put a restaurant in there like four or five years ago. I told them then I didn't know what KFC was going to do. I had to see. At that time I thought they were going to remodel that and Carl's Junior wanted to go on the other end, but I said it's up to them, they are my tenant, I have to take care of them first. They choose to go down in the other end and they wanted a much more -- many more cars in the drive-thru, which they have got. They extend clear back at times to the entrance on Meridian Street with 16 to 20 cars. Nary: Let me ask you, Mr. Gibbs, since I guess I'm not clear, even from Mr. Bird's question. On that lot, you said there are 49 parking spaces just on that lot there? Gibbs: That's correct. Nary: There are 49 spaces there? If I count those, does that equal 49? You're not counting any spaces on the other side of the street -- or other side of the drive-thru lane? Gibbs: I am not. No. Nary: Okay. Explain to me, then, why was your proposal to take 24 spaces across the street and take all of the employees from Bolo's, Taco Bell, KFC and Carl's Junior to another location? Gibbs: I wasn't -- I never did propose to take all of their employees. I have got high volume restaurants and I offered that as an option, so there would be more parking for their customers. I did not say I was requiring them to use it or anything like that. As a property owner, I want to see these businesses successful and I thought that would help to do that and tonight's the first time I have heard all the opposition against it, so -- Nary: Okay. But that's what the Planning and Zoning Commission directed was 24 parking spaces. Meridian City Council November 12, 2002 Page 33 of 48 Gibbs: Yes, because I suggested six for each store and they picked up on it and said we are going to require that and I said, okay, I'll do it, then. Nary: Okay so do you agree with their findings or their recommendation or do you not? Gibbs: If these restaurants don't want them, I would have to say it would be foolish to provide them, if they wouldn't let their employees use them or request them not to. The only -- the only value is if they are to be used. Nary: So you haven't acquired that yet? Gibbs: No. I have talked to three different landowners in that area about it and I have a proposal from one of them and -- but I have not -- I wanted to see what happened here at the city before I acquired any property for them. Nary: Thank you. Corrie: Any other questions? Okay. Thank you. Is there anyone else that would like to tissue testimony at this time? Okay. Clayton, you have got -- have you got any questions that came up here? Do you have anything that you would like to answer on this? Jones: Yes. Just regarding the generous offer of Mr. Gibbs for the off-site parking. Should he be able to provide me some, of course, I would use it, especially during the day, as we are more of a lunchtime generating business, where that's our busiest time. We would probably make use of that more during the daytime, but my -- in my statement to the Council was should he not be able to come through with all of the parking, you know, I would hate to have that kill the project. Of course, if he had some I would use it. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: Mr. Gibbs -- or not Gibbs. Corrie: This is Mr. Jones. Bird: Jones. I'm sorry. You're aware of your parking -- your 30 some parking spaces or something, is it joint parking, it's not just yours? Jones: Absolutely and I was made aware of that from Mr. Gibbs. He indicated that that -- the whole parcel was joint so we always counted the 49 for both restaurants. Meridian CIty Council November 12, 2002 Page 34 of 48 Corrie: Any questions? Thank you. I have a question of staff. Brad, is that coming in off of Meridian Road, only one entrance there for both those places, now what about Meridian -- or East 1st or Main Street, I guess it is. Is that an entrance there as well? Hawkins-Clark: Mr. Mayor, that's correct. It's here on the northerly and right on the boundary betWeen the two parcels. Corrie: So they could go into the Taco Bell or they can go into Carl's Junior or they can go into Kentucky Fried Chicken? Hawkins-Clark: This drive aisle here more or less connects the two entrance points and it runs just about adjacent to the property line. Corrie: Okay. Thank you. Council, any other questions during the Public Hearing? Okay. If there are no questions of the applicant or the people, then I will entertain a motion to close the Public Hearing. De Weerd: So moved. Bird: Second. Corrie: Motion has been made and seconded to close the Public Hearing on the CUP request for Carl's Junior. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Discussion? Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I have a couple of concerns and I guess a motion to follow after that. I'm concerned that the recommendations from the Planning and Zoning Commission that apply to Carl's Junior, requires they get parking for other businesses that have nothing to do with them. I am concerned that we have had at least some testimony that we have had inadequate notice to those lessees of that property. From what I heard from Mr. Gibbs, the only person he talked to in relation to KFC was the owner in California. I don't think that's being good neighborly in getting some good input here. This is a very congested lot. The only thing I have heard in the last year regarding this, besides the bucket, is what a good thing we did taking that drive-thru away and we did take that drive-thru away because of a concern of Planning and Zoning that that is inadequate to have a drive-thru in that location with a drive-thru with KFC. That was why the intent was to transfer it, not to grant a second one, but that anybody that wanted to do anything would have to come to Planning and Zoning Commission and the Council to see if it was feasible. To me they haven't presented a plan that was feasible for a Meridian City Council November 12, 2002 Page 35 of 48 variety of reasons. I don't think there has been adequate time for those other owners, Taco Bell and KFC, to adequately address these concerns. I don't think that there has been adequate discussion. I think borrowing all this parking is a very sloppy way the city and for these business to try to maintain some order in these lots. They should have a Shared Parking Agreement and it should be crystal clear to these folks how much parking that they have to have and sharing it. I do think that lot currently is over~ used and I think putting this facility there, although Carl's Junior is a wonderful business and it would be nice to have a second one here in Meridian, this is a very bad location to try to put a drive-thru -- another fast food restaurant in a very small spot. I don't think there is adequate safety restrictions in that lot to keep cars from driving through or for passengers or for people that are walking, where other vehicles are trying to get across that to KFC and into the Carl's Junior drive-thru. I think the design is pretty poor, but my Number 1 thing is I don't think Planning and Zoning adequately addressed the issues here and the issues here specifically are whether or not these neighbors have adequate notice to know whether or not it's going to impact them and how we can address that. Secondarily, imposing a condition that requires Mr. Jones and Carl's Junior to go get parking when Mr. Gibbs owns the property and for Carl's Junior to get property for the other business's employees, that makes no sense to me. There may be some value to this off-site parking. I don't think there is. I think that's an attempt to just squeeze more cars into this lot that can't fit now, including 16-year-olds across the street in the dark at night in a street that has no crosswalk to go to after work is fraught with peril and danger to these employees. It makes no sense to try to squeeze this in with this design in this manner. I think it needs to go back to Planning and Zoning Commission, because I think these folks have the right to be able to put on their best case as to why this works or doesn't work for them. Why it impacts them in a good or bad way and for Planning and Zoning to redress it and not impose on Mr. Jones' business to go find parking for other people's businesses. If they have a Shared Agreement, then they need to work through that. If they don't have one, then they need to work through that but I think the design here needs to be revaluated and I think that condition makes it very difficult for us to address this particular concern. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I'd like to echo Mr. Nary. I agree with him 100 percent. I hate to think that a condition for anything is based on off-site parking. Also, we would be allowing three drive-thrus to come off of one entry off of Meridian Road. If I recall, Taco Bell, just as soon as you come in, you're into the drive-thru there. You turn to your right there, you get into the drive-thru at Kentucky Fried, and if Carl's Junior is to go in, you -- the same place that Kentucky Fried can go -- the communication with the other tenants in those buildings -- I mean I can't believe it. They know nothing about it? This shared parking -- I know this is a Planned Development and there are some stipulations in that, but I, for one, would not -- would not even want to entertain off-street parking, especially across Main Street or Meridian Road at night. That's my view. Meridian City Council November 12, 2002 Page 36 of 48 De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Most of it has all been said. Conditional Use Permits are asked for in these kinds of situations, because oftentimes we find that our requirements, our minimum requirements, are not sufficient to meet the demand. This is one area that with the three existing businesses right now, the parking there does not meet the demand, and I believe that when KFC came through, we pretty much -- I think we sent a strong message that whatever is done with the existing building or replace the existing building, should not have a drive-thru and here we have a drive-thru. The illustration that Mr. Atteberry provided us really emphasized the impact that drive-thru would have on an existing business and thafs one thing that we need to look out for what is there and the impact, if it has enough to allow for whafs being proposed, and everything that's been showed has not. I, too, am concerned about the communication, the lack thereof, and -- although I think, I differ -- I don't think the size of that building or the building -- or the business that's proposed, that there is room on that site for this business. To send it back to Planning and Zoning seems frugal, although I really wanted to use fraught" with peril, but can't figure out how to work it into my speech here. I just cannot see how we can make it work. I would not be in favor of asking a property owner to go off site to meet demands for an on-site project. I am not in favor, as this -- I'm not opposed to a second Carl's Junior in Meridian, but certainly not at this location. It's too much. Corrie: I heard Mr. Nary say he would follow up with a motion. Do you wish to do that? Nary: Yes. Mr. Mayor, I would move to remand CUP 02-026, the request for a Conditional Use Permit for a 3,901 square foot Carl's Junior Restaurant with a drive-thru in a C-G zone back to the Planning and Zoning Commission for further review, based upon the testimony that was provided tonight that there was inadequate notice to the other adjacent property owners as to the design and impact of this business on theirs and, secondarily, that one of their recommendations requires this business to provide parking for other businesses in the area, which I don't think is consistent with our code. So that's my reason for a remand. Corrie: You heard the motion. Is there a second? Okay. Motion dies for lack of second. Is there another motion? Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we deny CUP 02-026, request for a Conditional Use Permit for a 3,901 square foot Carl's Junior Restaurant with a drive-thru in a C-G zone by Clayton Jones on South Main Street north of Meridian Road and Main Street intersection, with the reasons that have been stated prior by the City Council Members. For the attorney Meridian City Council November 12,2002 Page 37 of 48 to draw up Findings of Facts and Conclusions and Decision of Order showing the denial. De Weerd: Second. Corrie: Okay. Motion for denial of the CUP has been made and seconded. Any further discussion? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: Does the attorney need clarification on the reasons for denial? Nichols: Mr. Mayor, Members of the Council, what I would suggest that we do is that instead of having the findings on the Consent Agenda, that you have them on the Regular Agenda, so that you can review and discuss them. I will -- from the motion, in terms of the Council Members discussion, that would include the requirement from the new KFC, approval, which essentially says there would be no drive-thru on this building. There was testimony with regard to what happens if you have too many cars stacked up in the proposed Carl's Junior drive-thru. We need to make sure that the clerk has Mr. Atteberry's exhibits in the record, that he doesn't pack those out of the room, and if you have it on the Regular Agenda, you can double-check my Findings and Conclusions, but I believe that there is enough discussion to put it together. Bird: I agree. Corrie: Any further discussion? Nary: The only thing, Mr. Mayor -- and I am going to support the motion and just so the Council is aware, part of the reason why I asked to send it back to the Planning and Zoning Commission is so we would have better Findings, without Mr. Nichols having to come up with all of them. I think there is -- I think Mr. Nichols is correct, that there was probably adequate information on the record that we can go forward with that. Corrie: Okay. Hearing that, roll call vote, Mr. Berg. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. MOTION CARRIED: THREE AYES, ONE ABSENT Item 14. Public Hearing: PP 02M023 Request for Preliminary Plat approval of 2 building lots and 1 other lot on 39.23 acres in an R-4 zone for Education Campus Subdivision by Joint School District No. 2 - 3800 North Locust Grove Road: Meridian City Council November 12, 2002 Page 38 of 48 Item 15. Public Hearing: CUP 02-035 Request for a Conditional Use Permit for an educational campus consisting of an elementary school; charter/professional technical high school buildings, and school administration center in an R-4 zone for Education Campus Subdivision by Joint School District NO.2 - 3800 North Locust Grove Road: Corrie: Then that will be placed on the Regular Agenda, rather than the Consent Agenda, for discussion. Okay. The Item Number 14 is a request for Public Hearing for Preliminary Plat approval of two building lots and one other lot for 39.23 acres in an R-4 zone for Education Campus Subdivision by Joint School District No.2, 3800 North Locust Grove. Then also Item Number 15 is a Public Hearing, request for a Conditional Use Permit for an Educational Campus, consisting of an elementary, charter/professional technical high school buildings, and a school administration center inan R-4 zone for the Education Campus Subdivision by School District No.2. At this time lwould -- with Council's approval, I will open the Public Hearing on both of these Public Hearings and any testimony will be taken at the same time for both of the preliminary plat and the Conditional Use Permit. At this time, I will ask staff to start the Public Hearing. Hawkins-Clark: Thank you, Mr. Mayor, Members of the Council. On Item Number 14, . the Preliminary Plat, we are dealing with the existing property owned by Joint School District NO.2. It is within the city limits. It has been annexed with an R-4 zone. As you may recall, I believe it was '98, the Hollister property, which is located here to the south of the school property, needed to annex in order for this 39 acre piece for the school district to become contiguous. The Hollister property was annexed back at that same time. The plat does propose just two lots. The property that I was just referring to, the Hollister property, was a flag lot that has this long private drive that extends out to North Locust Grove. That is proposed as part of this plat to be abandoned or vacated as a private drive. There is already a record of survey that's been done that essentially. swaps some land between the Hollister and the school, so this road has become part of Lot 2 of the school project. In terms of access off of Locust Grove, of course, you have the existing Charter High School that is here in the southwest corner. They are proposing a new public street, East Herons Crossing Drive, along the north boundary. That does line up with the Heritage Commons Subdivision that is located here. As you may recall, this is a six lot commercial concept that Brighton Corporation had approved awhile back. That East Herons Crossing Drive alignment would come up and then would curve down and then the public street would extend their sub here to their -- to their east boundary. Access to the Hollister property would be taken off of that new public street. There is a turn around, in the meantime that is shown on the Hollister property here. As far as the plat, just the two lots with the new public street and that brings us to the Item 15, which is the Conditional Use Permit. That's required, because of the multiple buildings on single lots that are proposed. They are proposing, with the conditional use, a future administrative building for the district here just immediately north of the Charter High School that's existing. They are asking for conceptual approval of two more Charter High Schools on the site as well to the east. What's more or less driving this application right now is the elementary school, which is back here on Meridian City Council November 12, 2002 Page 39 of 48 the northeastern portion of the project. As you know, the school district is moving pretty aggressively, they want to get this elementary school underway right away and have it open for enrollment for next fall. They do have a proposed Landscape Plan that was a concept that was submitted here as part of their project. In terms of the Planning and Zoning Commission, the recommendation on the -- one of the recommendations on the plat is on Page 2 of the recommendation, Item Number 7, states that all fencing surrounding the project shall be chain link with plastic slats. I believe -- in my read of the minutes from the Planning and Zoning Commission, it wasn't necessarily the entire perimeter of the subdivision be chain link, most of the discussion had to deal with the elementary school site here along the north boundary. There is an existing county subdivision, a one-acre lot sub, that abuts the northern boundary here and so there was quite a bit of discussion there. Of course, many times the school district has the chain link abutting their elementary schools. I would just throw that out that it could be that Number 7, the chain link plastic slats, maybe get some input from the applicant on the exact location of where they propose that. It could be clear it could come from the north boundary of the stub street and run up along the east and along the entire north boundary. They also were asked on Item Number 8 to enter into negotiations with the neighbors to the north about a proposed walkway access between this property. That was left a little bit unClear as well, so that would -- recommend that that would -- give that some discussion in terms of how that pathway would work out. I guess you have the recommendations. The other item in the package that you may have seen is the Meridian Fire Department is looking to have a location on the property as well and I guess I will let Joe Silva kind of summarize what that's all about. Silva: Mr. Mayor, Members of the Council, just a second here, we will have this -- it's a short -- what we have done is we have approached the Meridian School District for permission to enter into a partnership to provide a site for a co-location of a public safety education facility. What it would do is it would provide, in essence, our training opportunity to bring school children in and teach them evacuation skills and provide for cooking safety classes, baby-sitting classes, burn prevention and things along those lines. It's similar in concept to what Boise City currently does and the concept that we are proposing is exactly what Nampa is currently using for their public safety education program. What we would do is we would utilize the existing manufactured home that's on the fire station site, Fire Station Three, and what we would do -- this is just a slight change in what you saw the previous slide that Brad had, but this would be the location that would be proposed as part of this Conditional Use Permit. Kind of blow up of that particular location there, is this site right here. This is the manufactured home currently at the Fire Station Three location and we would relocate it to this -- to this location as part of the educational campus. We will provide some off-street parking, staging area for buses, and one spot for fire apparatus to park as part of the instruction, provide instructors for the presentation in the fire safetyhouse. To give you some idea what this looks like, Nampa's version of it. Sorry about this. This is what Nampa's currently looks like and what they did is they took a small manufactured home and modified it for presenting the fire safety education classes. This is what the inside of the classroom looks like and then what they have is open to the classroom is a cooking area that they can go over cooking safety procedures. Basically, we can introduce smoke into this Meridian City Council November 12, 2002 Page 40 of 48 facility and we have an operations room in the back where we can simulate 911 calls and the operator asks them appropriate questions, so that school age children can learn how to access 911 should the need arise. Essentially, that's kind of the concept of what we would be proposing at this location. With that, I will stand for any questions. Corrie: Okay. Council, any questions for staff? De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: I guess just technically have you started a temporary budget, you know, the budgeting what the lease would look like, who would do what, and have you gotten that far in your discussion? Silva: The lease -- we have requested the city legal to provide us with a copy of the lease that was exercised between the Boys and Girls Club and the City of Meridian as a template for initiating discussions on how we can work out a long-term dollar a year type lease with the school district. In terms of the budget, the Meridian Rural Fire District has offered to proceed with this project. They do have -- obviously, gone through the budgetary process and locked in for the next year in terms of what they can spend. Our goal is an attempt to move the manufactured home onto the site and to provide a finish look to the exterior, not going into doing any of the interior work until we get into our next budget year. Preliminary cost that the Rural Fire Commissioner Terry Leighton had indicated what -- a total project cost of approximately 50,000 dollars to bring up this facility to completion. We feel that we can work out a partnership with some of the building BCA Members, as well as some of the professional service folks that have worked with us in the past. For example CGA has done some preliminary pro bono work on the site preparation for the site work and, similarly, they feel that they can approach some folks that they do electrical engineering with and mechanical engineering with. Our in-house Public Works Department has offered to assist us with the site details pertaining to the parking lot and drainage issue. We feel that even though we have got some preliminary budget figures, until we are able to fully explore the partnerships that can be established with the private sector, it will be hard to start firming up those costs read hard. We just got a preliminary cost estimate breakdown from CGA this morning in a fax, so it will take a little while to take those figures back to a private sector to determine what partnerships can be established. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: Mr. Nichols, on this particular recommendation, are you comfortable with basically the language here? Obviously, we have got to modify some of the recommendations, but that the language be that essentially the school district has to rent this property to us and the rural fire district for free as a condition of approval, rather Meridian City Council November 12, 2002 Page 41 of 48 than that they set aside some public education spot and if it doesn't work out to rent to -- to have it available for some other use? It seems it would sound like less of a taking. Nichols: Councilman Nary, Mayor, Members of the Council, I think the wording probably reflects an anticipated agreement and certainly there is an educational interest on the part of the school district to keep their kids safe and I know that the fire safe house in Nampa is welcomed by the school districts there. You're correct, it would be better to -- I think the key is whether or not there is a spot on the site plan for this and then subject to whatever agreements can be worked out. De Weerd: Mr. Mayor? Corrie: Mrs. de Weerd. De Weerd: But it can be written a little bit differently and maybe build in some flexibility so that the Fire Department and the school district can work further on developing the partnership, while allowing their project to go forward without tying -- without anchoring it with whatever conqitions we place. I don't know how to put that, but allow some flexibility for the department and the school district to work with them. Okay. Corrie: Any other questions? Bird: I have none. Corrie: Okay. Is the representative of the school district here this evening? Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Bigham: Yes, it is. Corrie: Name and address, please. Bigham: Wendell Bigham, 3526 South Ashbury Way, Boise, Idaho. 83706. I'm here tonight representing Joint School District NO.2. I will only take a moment here to address two issues and then I'd like to turn it over to our architect and engineer to answer technical questions staff may have. Two points of clarification. First, the school district's offer to the neighborhood to the north for the walkway path should not be, by any stretch, a requirement of this application. We simply expressed our concern and our desire to the neighborhood that if a spot could be located and one of the property owners was willing to step up and work with the school district to acquire land to get access into the subdivision to the north, we would be desirous of cooperating with those people. Two lots owners in question indicated that that's probably a very slim chance. It's something we would be desirous of, but we are by no way wanting -- requesting that that be required of one of the adjacent landowners. The second issue is on the fire safe program here. Again, I'm somewhat reluctant to have any particulars associated with this project as a requirement. Please understand that our board of trustees has given a Meridian City Council November 12,2002 Page 42 of 48 conceptual thumbs up to continue investigating this. Conceptually it looks very appealing to us, but the final analysis will be based upon the agreement. Weare consistent in that any lease that we would enter in with the various agency or agencies would be in the dollar a year for 99 years with a list of stipulations to be agreeable between the City Council and our council. Again, this is -- I think we need to view this as a bit of an open-ended thing, knowing that it's palatable and acceptable to all parties and then at some point we hope to come back with a very good cooperative agreement. With that, I would stand for questions on those two items. Corrie: Okay. Thank you. Did you want to have him give anything that they want as part of your presentation? Is the testimony you're about to give the truth, the whole truth, and nothing but the truth, so help you God? Thowless: Yes. Corrie: Name and address. Thowless: Wayne T.howless, Leatham Krohn VanAuker Architects. Home address 4914 Bond Street, Boise. 83706. Mayor, Members of the Council, I'd just like to touch on a few points. Staff did a very good job of summarizing the project. As staff mentioned, the elementary school proposed for one of the two lots in this subdivision in the northeast corner is -- has been bid, actually, already. Most of the aspects of work have been bid and construction should be commencing upon issuance of building permits within the next several weeks. The second Charter High School building is also scheduled to be on a very similar construction schedule as the elementary and is slated to also open next August, simultaneous with the elementary school. The second Charter High School has, as with the first Charter High School that's already in operation, will be an independent entity separate from the school district. They will lease the facility from the school district, as the existing Charter High School does. The existing Charter High School has a computer and communications technology focus. It's the intention that the next Charter High School will have a health occupations focus and should additional charter or professional/technical high school facilities be built on the property in phase five there, they will also be tailored to particular educational and professional discipline. Mention was made of fencing, which was discussed at the Planning and Zoning hearing. At present, the Summerfield Subdivision on the south boundary of the school's property is fenced already with primarily cedar fencing owned by those residential property owners and it's not the intention of the school district at this time to add secondary fencing along that property line. There will be new fencing developed at a later date, as Phase 5 develops, along the common boundary running north-south between the school's property and the Hollister property. The fencing that was discussed in the P&Z hearing was primarily the fencing on the north boundary. Fencing on the south property, the residential properties in that subdivision, is. somewhat intermittent and because of that and because the open ditch will be relocated and tiled and run along that north boundary north of the elementary school, cross the new east extension of East Herons Crossing, and then run along the south side of East Herons Crossing north of the new Charter High School, because all that ditch is going to Meridian City Council November 12, 2002 Page 43 of 48 be relocated and we are building a new road, the new fencing will be provided basically the entire north boundary of the property and that will be chain link with privacy slats as discussed in that hearing. There is an existing six foot chain link fencing along the extreme eastern boundary of the elementary school site and it would be the school district's intention to leave that as is, at least until such time as that property to the east develops and then, if necessary, add privacy slats at that time, but at the present time there is nothing to screen, because that is open land. The request before you tonight relative to Conditional Use is Conditional Use approval for the elementary school development, the public road, related right-of-way improvements and landscaping and development of the second Charter High School building with related site improvements and conceptual blessing only to Phase 4, which would be a new school district administrative center. Phase 5, which would be future charter or professional/technical high school buildings. Lastly, I'd like to mention that relative to the elementary school, that building will be almost identical to the recently completed Ponderosa Elementary on Ustick. It's approximately a 60,000 square foot facility for approximately 600 students. The Charter High School building will be approximately 22,000 square feet and will accommodate 200 maximum high school students, as does the existing Meridian Charter High School. I would be happy to entertain any questions. Corrie: Council? Thank you. It is there anyone else here that would like to issue testimony in this -- here on the preliminary plat or the Conditional Use Permit? Okay. Council, any other questions you have on the Public Hearing? Bird: I have none. Corrie: Okay. Hearing none, I will entertain a motion to close the Public Hearing on Items 14 and 15. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move that we close the Public Hearings on PP 02-023 and CUP 02-035. Corrie: Do I hear a second? Nary: Second. Corrie: Okay. Motion has been made and seconded to close the Public Hearing on the request for Preliminary Plat and request for Conditional Use Permit. Any further discussion? Hearing none, all those in favor say aye. Opposed no? All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Meridian City Council November 12, 2002 Page 44 of 48 Corrie: Discussion? I assume that all questions are answered, so I will entertain a motion on -- first, on the Public Hearing for the Preliminary Plat request. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I would move the approval of PP 02-023, the request for Preliminary Plat approval of two building lots and one other lot on 39.23 acres in an R-4 zone for the Education Campus Subdivision by Joint School District No.2, with the amended plat -- maybe I'm wrong. My understanding was the amended plat is this one that's before us and I don't have a date on it, but it includes that additional cut out for potentially future use for educational purposes. I don't think it's the one that's on our computer, so I don't know what the date is. That's just identified as Landscape Plan, but I'm assuming that's the proposed plat. Hawkins-Clark: That's correct. The plat, I believe, is September 11 , 2002. Nary: I can read an o"ctober 1 st date below the word campus. Is that something else? Hawkins-Clark: What you're seeing here is just the Landscape Plan associated with the plat, but not the plat itself. Nary: So the plat you're talking about, though, looks like this configuration with that extra cut out on that road in there? Hawkins-Clark: Right. The cut out is not a separate lot. Nary: Right. Correct but it's just this was different than the one that was shown earlier. Hawkins-Clark: Yes. Nary: So this is the plat that we are approving. It's dated September 11 th correct? Hawkins-Clark: Yes. Nary: Okay. I don't believe there were any necessary changes to the Preliminary Plat. Oh, I take that back, because I think I'm looking at the Preliminary Plat approval recommendations and we would include the following amendments. It appears that on number one, there is no pedestrian pathway at this juncture. Correct? Is that the micropath or is that a different path? Hawkins-Clark: That's different. Nary: Okay. On Number 7, though, this one we would have to amend it to reflect Number 7, that instead of saying all fencing surrounding the project, it would say all Meridian City Council November 12, 2002 Page 45 of 48 fencing on the northern boundary of this project shall be chain link. Double-check on number -- and this is also the one on Number 10 that I think at this juncture we would simply delete that as a condition. I think they will continue to work on that, but I don't think there is a necessity at this juncture to make a condition of the plat that they provide a public safety education center. I'd move to amend the findings of the Fire .. Department recommendation and just delete Number 10. I think those are all the amendments. De Weerd: I'd second that with some discussion. Corrie: Motion has been made and seconded. Discussion? De Weerd: I guess my concern is -- is the plat that's presented shows the building on it, so there needs to be some kind of reference to the school district and the Meridian Rural Fire District would work together on developing an agreement. If that doesn't happen, that that appendage is removed or something I don't know, but -- Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I guess -- I guess the intent is that all these parties are trying to get to this education center. If the school district wanted to live with that cut out like that -- I mean if, for some reason, they can't make an arrangement with Meridian -- with the City of Meridian Fire Department for that to be used for the Fire Department, it could be used for something else. Or they can come in and ask to amend the plat to get something accomplished, but it doesn't appear -- it doesn't appear to me on the plat ies necessary to put that as a condition of this plat that they have to arrange anything. I mean they can decide that the school themselves want to provide a facility and use it like that and thaes fine, too. De Weerd: But if you mention something like that, would that eliminate the need to come in and amend the plat? I guess that's my only comment. If you put something in there and it doesn't turn out, it can't be worked, it's not doable, then you're almost requiring them to come in and amend the plat. Nary: Well, I think they are going to have to -- I mean I guess -- I'm sorry, Mr. Mayor. I think if they are going to -- if they are not going to use that for -- whether it's the Meridian Fire Department or somebody else, to put an educational function there, they will have to amend the plat anyway. Because if they don't want to use it and they can't use it for bus parking, there is nothing else for them to do with it, they will have to amend it anyway. I guess I'm afraid of trying to be too restrictive in the plat condition. You know, all the plat is is that division and just that's what the piece of ground looks like and our hope is that it's going to be used for an educational center of some sort. De Weerd: Okay. Meridian City Council November 12,2002 Page 46 of 48 Corrie: Any other discussion? Okay. Roll call vote, Mr. Berg, if you're awake. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: All ayes. One absent. Approved. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Now, the request for Conditional Use Permit. Nary: Mr. Mayor? Corrie: Mr. Nary. Nary: I'd move the approval of CUP 02-035, a request for Conditional Use Permit for an Educational Campus consisting of an elementary school, charter/professional technical high schoof building and a school administration in an R-4 zone for the Education Campus Subdivision 9Y Joint School District No.2. To include all staff comments and recommendations of the Planning and Zoning Commission and if my notes are correct, I think the only thing we need to clarify is in regards to a micropath. I'm trying to figure -- I missed the number for that. Hawkins-Clark: I'm sorry. That was actually on the previous item. Nary: Oh, it was on item -- oh. Okay so it doesn't need to be amended in here. Do we need to go back and amend it on the other one, then? I don't think -- I don't think the requirement was -- it says proposed pedestrian pathway on the south side of the property and there is a -- Hawkins-Clark: Item Number 8 on the Preliminary Plat, I believe, is what you're referring to, Councilman Nary. Nary: Well, it doesn't -- I mean all it says is they have to enter into negotiations. Probably nothing else -- if they have done that, that's fine so we probably don't need to amend that. Then, I don't notice any other amendments to the Conditional Use Permit. I guess the only other thing I would note is that we don't really do conceptual approval of the other buildings. I mean they have presented that to us, but they are still going to have to come forward and my recollection is we don't have a conceptual approval process, so although that's included in what they requested, there isn't anything there, so there is nothing for us to approve. Is that not right? Bird: Mr. Mayor? Corrie: Mr. Bird. Meridian City Council November 12, 2002 Page 47 of 48 Bird: In your motion, we -- that condition is in both the CUP for the fire safety thing and it's also in the CUP, so we need to eliminate it in the CUP condition. It's number ten. Nary: Oh. Okay. I'm sorry. Then we would amend -- then my motion would be to amend Fire Department Condition Number 10, to delete that. That would be the only amendment, then, to the proposed recommendation. Bird: I will second. Corrie: Okay. Bird: Did you want the attorney to draw up the Findings of Facts? Nary: Findings of Facts and Conclusions of Law and Decision of Order. Yes. I'm sorry. Mr. Willis will put that in. Corrie: Any other discussion? Okay. Roll call vote, Mr. Berg. Roll call vote: McCandless, absent; Nary, aye; DeWeerd, aye; Bird, aye. Corrie: Okay. All ayes. Motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: All right. That does it for this evening, folks, on the agenda. If anybody has anything good for the order, we will entertain a motion to close the Regular Council Meeting. De Weerd: I move we adjourn. Bird: Mr. Mayor? Corrie: Okay. Mr. Bird. Bird: And, Council, I hope we all agree on this. You know, we discuss -- we started our. Pre-Council Meetings and went to our four weeks and stuff and I, for one, think it's worked out real good. I really enjoy getting out of here at 9:30, 10:00. I don't know about the rest of you guys -- I don't know about the staff, I think the Pre-Councils have been very, very informative and very good for us. They prepare us for stuff that -- whose ever idea this was, I want to thank them and I appreciate it. If it's yours, Mayor, you can take all the credit, because I truly love getting out of here at this time. Corrie: Well, I agree, too, but probably one of the things that I talked about with the Council president is maybe something they wanted to address at Council and that's a good reason to have a Pre-Council where they can could do, but you're absolutely right. With that, I will entertain a motion, then, Mrs. De Weerd, to close -- Meridian City Council November 12, 2002 Page 48 of 48 Bird: I second. Corrie: Okay. All in favor say aye. MOTION CARRIED: THREE AYES, ONE ABSENT Corrie: Okay. Closed at 9:30. MEETING ADJOURNED AT 9:30 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~~OR \\\\lll1llflll/. \\ .~ '11/ ,,,\\'..'. of Mt:FiZ'Df~ 111// " ~ '-1 ,1',1' .f cY Q?-FOR.4 ~ IV "% $ ~() , () ~ .... ~ ....' - - SEALA TEStED: f':) =: 7& 00 ~ ::. Q ",0 ~O::. ~ '1'^ Us.,. 1Si . $}' ~ v..., AI;"...' o -7 C ~.l ,'.... '.II 0.' v.-;'{. \,'- 'I; '. . . '. 'c . ...\ \ 14i'i:; , .- - . II I 26 I tJl Z- DATE November 8. 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Meridio n Police Department November 1 2, 2002 ITEM NO. 3-;) REQUEST Approve Meridian Police Department to apply for Idaho Highway Safety Grant: AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUilDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached copy of Grant Aff70ye 3-0 Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. ITO-6B7 8-02 Ex IDAHO HIGHWAY SAFETY GRANT 'lwaliW~~i j},."" , OFFICE OF HIGHWAY SAFETY PO Box 7129 Boise, ID 83707-1129 Phone: (208) 334-8100 Grant Project Name: Grant Project Number: Effective Date: From GRANT REVISION SUMMARY Type- By 1. AGENCY Address Meridian Police Department 201 East Idaho Meridian, Idaho 83642 Date 2. GRANT MANAGER William (Bill) Musser Title Police Captain Address 1401 E Watertower Meridian, Idaho 83642 Phone E-mail Address 208-888-6678 884-5087 FAX musserb(1ilm erldia nciiv. orrl 3. GOVERNMENT UNITIAUTHORIZING OFFICIAL -Type: BCC IFF PPC AC GMC OFF Name Title Add ress Robert Corrie Mayor 33 E Idaho Ave Meridian, Idaho 83642 Phone FAX 4. GRANT INFORMATION Source of Matching Fund: Federal Share: Meridian Police Department 75 % Be nefil of: Federal Funds: Meridian Police Department 410 OUI SD3J809 10/1/2002 To 9/30/2003 BUdget Category Change Increase In Federal Funds Participation Percentage Change Activity Change Grant Manager Change Decrease in Federal Funds State local: 100% 10,000 5. ACCEPTANCE OF CONDITIONS: It Is understood and agreed by the below-signed that a grant received as a result of this application is subject to Public law 89-564 as amended (Highway Safety Act of 1966) and Idaho State statutes and all administrative regulations governing grants established by the U.S. Department of Transportation and the State of Idaho. It is expressly agreed that this grant constitutes an official part of the state's Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying Schedules A and B. which are incorporated herein and made a part of this contract. It is further agreed lhalthe applicant agency will be bound to those requirements set forth In the Highway Safety Grant Procedures Manual, published by the Idaho Office of Highway Safety. These requirements include Equal Opportunity Assurances, provisions of the Hatch Act, and OHS provisions for equipment purchase and maintenance, and propriety of copyrights, inventions and patents. The Office of Highway Safely makes no representation nor guarantee regarding the availability of federal highway safety funds, and reimbursement of applicant agency costs is Subject to such availability. D Date Approved ~RECEI NOV - 6 2002 City Of Meridian City Clerk Office Authorizing Official. Title Robert COfrie, Mayor Jo Ann Moore, Manager Office of Highway Safety ITD-667B 8-02 Ex ITEMIZATION OF BUDGET tOfu I State/Local Match Federal I Personnel Costs (HS.H901 ) Officer Salary Overtime DUI Patrol 6,500 Officer Salary and Benefits DUI Patrol 2,100 Subtotal Personnel Costs $2,100 $6,500 Travel (HS.H902) Subtotal Travel $0 $0 Contractual (HS.H903) Subtotal Contractual $0 $0 Commodities (HS.H904) Subtotal Commodities $0 $0 Other Direct Costs (HS.H905) One (1) In-Car Video Camera System 1,200 3,500 Subtotal Other Direct Costs $1,200 $3,500 Indirect Costs (HS.H906) Subtotal Indirect Costs $0 $0 I State/Local Match Federal I Total $3,300 $10,000 Total Project Cost $13,300 Federal Share not to exceed $10,000 Revision # Date Meridian Police Department Project Title 410 DUI Grant Project # SD3J809 PRESENT SITUATION t(Q)\P~t Meridian Police Department Section 410 DUI Prevention Grant FY 2003 SD3J809 The City of Meridian and the Police Department believe in the importance of maintaining the public's perception that our streets are safe and relatively crash free. The public's welfare and safety are and remain our paramount concern. However, growth ancl its resulting demands on Meridian Police Department resources have limited our abilities to help limit or reduce the incidence of vehicle collisions occurring in the City of Meridian. Meridian city's population as documented in the official census of 1990 was reported to be 9,596. The official census of 2000 documented Meridian city's population at 34,919. This is a 264% increase that correJates to an average increase in the population of 2,532 people each year from 1990 to 2000. Development is continuing and the trend indicates the City of Meridian will continue to maintain, if not exceed, this rate of growth for several more years. Given the trend in growth it is reasonable to expect the city of Meridian's population will be approximately 39,980 people by the end of 2002. The population growth has also resulted in the physical expansion of the City limits within the impact area. As of January 2002 the City of Meridian has extendecl its borders to just east of McDermott Road, to the north as far as McMillan, to just west of Cloverdale, and to the south as far as Victory Road. This is an area of about 23 square miles, which includes the main traffic collectors, and arteries that run east to west, such as Ustick, Fairview, Franklin, 1-84, Overland, and Victory. It also includes the main north to south traffic collectors and arteries, such as Eagle, Locust Grove, Meridian, Linder, Ten-mile, and Blackcat. To demonstrate the impact growth has had on traffic in Meridian over the last eight years twenty-four hour traffic count studies are attached, see Table A. This information was collected by the Ada County Highway District at the specified locations. Table A: Traffic Counts LOCA TION: Ea Ie N/O Franklin Eagle 5/0 Franklin Ea Ie N/O Fairview Franklin WIO Eale Franklin E/O Linder Meridian N/O 1-84 Overland W/O Eagle il(:m~il1E;'mIJ~J,\ii:W~j~{il(0~1W DATE OF COUNT: 05-25-00/43,225 08-25-99/43,837 10-27-98 I 28,268 05-25-00 I 14,034 05-09-00 I 14,037 05-16-00 I 38,035 11-30-99/11,422 t(Q)r~F As a corol]ary to the population and traffic increases, the number of reported traffic and related motor vehicle crashes has also increased in Meridian. In 1997 there were 519 motor vehi cle crashes reported to the Meridian Police Department, while in 2001 there were 921. This is a 77.5% increase. Motor vehicle crashes resulting in a personal injury have increased 147.6%, up to 208 in 2001 from 84 in 1997, see Table B. However, these totals also discount those injury crashes that are occurring outside the City limits but within the Meridian impact area. A factor that should be considered in awarding this grant, as over the next 3 years Meridian will be continuing to extend its city limits. Currently planning is underway for the development of approximately 12 more square miles in the City's northern impact corridor. Development and planning projections are indicating a population increase from 44,000 to 50,000 more people resulting from this project alone. Table B: Motor Vehicle Crashes in Meridian YEAR PERSONAL PRIV A TE INJURY PROPERTY 2001 208 122 2000 208 166 ]999 135 109 1998 120 31 1997 84 9 A second corollary resulting from growth is an overall increase in calls for service, which is up from 38,958 in 1997 to over 70,000 in 2000. This is an increase of 80% in 3 years. The City of Meridian has increased the number of patrol officers, but the demand for public service has also increased. However, the majority of time spent by officers is in reactive tasks - responding to incidents to take reports and follow up on incidents that have already occurred, like traffic crashes. Meridian officers are hampered in response to calls for service, especially during peak traffic times, hence less specific traffic enforcement is available and crashes have increased. Areas remaining a constant problem in the following areas: E. 1 st Street and Franklin, Meridian and Pine, E. 1st Street and Fairview, E. 1st Street and Pine, Meridian and Cherry, Overland and Meridian, Fairview and Eagle, Fairview and Records, Fairview and Locust Grove, Franklin and Eagle Road. Meridian is also anticipating more liquor licenses by 2003. Again, the growth is a key factor here as the number of alcohol licenses available becomes dependent on the population number. Increased population numbers, coupled with commercial growth results in more establishments licensed for the sale of alcoholic beverages. Such an increase in availability of alcohol does posse a significant potential for increased alcohol involved crashes. This is a strong concern of the Police Department, because current demands on police services are already drawing us away from DUI enforcement. As can be observed in Chart 1, the arrests made by Meridian officers for DUl has steadily increased from 1997 to 2000. However, there was a decrease in DUI arrests from 2000 to 2001. This decrease can be directly tied to the number of officers available in the field and the demands they are currently servicing. This is a strong concern for Meridran as a t(Q)lPY number of the reported injury and fatal crashes involve an alcohol or drug impaired operator. A traffic squad, with members assigned to primarily traffic enforcement duties would have a positive impact on helping to reduce injury crashes and impaired driving. CHART 1: Meridian DUI Arrests 1997 to 2001 250 200 150 100 50 o [)] 1997 11I1998 8 1999 11I2000 02001 1997 To 2001 We have attempted to maintain a pro-active traffic safety program directed towards the identification of traffic problems. These problems are worked on through public education, a City traffic safety committee and specific enforcement when we are able to. This has been a goal of the Meridian Police Department since the one-year STEP grant that we had in fiscal year 1994-1995. We also have a Mayor's Committee for Traffic Safety that meets at least once a month to discuss traffic problems and try and find solutions to the problems. We have been trying to use a two officers assigned to motorcycle duty to enforce traffic laws, but they are still required to respond to general calls for service. We have trained officers in seatbelt safety ancllaws, and have them meeting with citizens groups and educating the public. We still have our radar trailer and it is put out on a regular basis to make the public aware of their speed. We have tried to stay active in the 3-D Program, even though we lack the manpower resources. UL TIMA TE OBJECTIVE To reduce DUI fatal and injury crashes and to increase safety restraint usage in the City of Meridian compared to pre-grant levels. INTERMEDIA TE OBJECTIVES 1. Increase the effectiveness of the patrol officer when making a DUI arrest. 2. Increase safety restrai nt citations in order to increase safety restraint usage. 3. Maintain a program through public information that creates a general deterrent to DUI crash-causing behavior and increases the likelihood of safety restraint llsage. 4. Submit appropriate quarterly and final reports to the Office of Highway Safety (OHS). CCO\?1f IMMEDIA TE OBJECTIVES 1, Increase the effecti veness of the patrol officer when making DUl arrest. a, Purchase one (1) in-car video camera system for the purpose of DUI arrest by November 15,2002. b. Install in-car video camera systems in vehicle most likely to be used for DUl patrols by December 15, 2002. c. Provide standardized training, as warranted, in the use of the in-car video camera systems for all officers who make DUI arrests. The Idabo State Police in-car camera training video is recommended for in-house training, d. Establish written policy, as warranted, on the use of the in-car video camera for DUl arrests by November 30, 2002, e, Begin use of the video camera systems for DUI arrests by December 15,2002. f. Follow through court disposition all DUl citations issued from February 3, 2003 through April 30, 2003 using the enclosed tracking form, with or without the use of the video camera, in order to determine their case outcome and the value of the in-car camera systems in DUl arrests. A report of the findings will be included in the final evaluation report. g. Perform a minimum of 203 hours of DUl overtime night patrol, subject to reimbursement, through the grant period with emphasis on 3D-Month in December, Memorial Day, July 4th, and Labor Day. Overtime hours will be submitted with each quarterly report. h. Your agency match is $3300.00. Your personnel costs match will be $2100.00 from regular night traffic patrol. Time sheets will be submitted with each quarterly report. Your other direct costs will be $1200.00 from the equi pment purchase. The federal reimbursement will not exceed $10,000.00. 2. Make safety restraint enforcement an essential component of all patrol activities. a. Administration will play an active role in promoting the value of safety restraint usage to their officers, b. Administration must support the goals of the grant. To carry this message from the top to the officers, supervisors will review with officers, on a monthly basis, the following: t(0)tp\f 1. Overall goal of seat belt enforcement 2. Importance of attaining the goal 3. Steps needed to attain the goal c. All officers on patrol wj]l address safety restraints during every traffic stop and take appropriate enforcement action. d. Agency policies and training programs must ensure that differential enforcement does not occur. No illegaJ discrimination against any person on the basis ofrace, color, religion, national origin, sex, age, disability or veteran status will be allowed. e. Provide safety restraint training to officers. Send patrol officer(s) to the Office of Highway Safety's highway safety summits. Officers will be encouraged to attend other safety restraint training including child safety seat inspection training. Officers who attend will provide reports or share training with fellow officers and interested people. f. Because Idaho does not cUlTently have a primary seat belt law, officers will enforce the law within the constraints of the law and consistent with court interpretation of the law. 3. Public Information and Community Relations a. Advise the public on the use of in-car video cameras in the form of a news release and other public information. b. Advise the public that your agency will be enforcing the safety restraint laws. 4. Reports and Evaluation Plan a, Reports (1) Su bmi t all claims, property records, and reports as defined in the terms set forth in the Highway Safety Grant Procedures Manual, (2) A separate performance report will be submitted with each quarterly report. This report will compare monthly agency activity during the grant period compared with the same month the year prior to grant. b. Evaluation Plan (1) Were all officers who make DUI arrests trained in the use of the in-car video camera system? What training methods were used? How many officers were trained by your department instructor using the Idaho State Police training video? (CQJ[Plf (2) Did the officers using patrol vehicles equipped with in-car video cameras use the cameras for all our stops? If not, why weren't the cameras used? (3) How many officers attended a Highway Safety Summit? (4) Did officers maIntain a zero-tolerance for vehicle occupants that were not properly restraIned? If not, why not? (5) How many and what types of public information activities were completed? Provide copies of press releases, news clippings or promotional materials used. (6) What were the performance indicator totals for the period being reviewed compared with the same period last year for: 1. DUI crashes 2. DUI citations 3. Alcohol related crashes 4. Safety Restraint citations (7) What was the outcome of our cases tracked from February 2003-April 2003? Was there a significant increase in convictions without officers having to appear in court compared to the same time before the grant? If so what was the percent of increase? SELF .SUFFICIENCY STATEMENT The Meridian Police Department will maintain and use the in-car video camera systems for our arrests after the grant year is over. EEO LIAISON Contact Name: Pauline Skeggs - 33 E.ldaho Ave Meridian,ID 83642 Phone: (208) 888-4433 FINANCIAL LIAISON Contact Name: Stacy Kilchenmann - 33 E. Idaho Ave Meridian,ID 83642 Phone: (208) 888-4433 AUDIT In FY 2003 the Meridian Police Department will be audited by the firm of: Firm Name: Balukof Lindstrom and Company Contact: Address: 877 West Main Street Boise, JD 83702.0000 Phone: (208) 344~7150 j'-iovember 8, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Public Works Department November 12. 2002 ITEM NO. ~-k-. REQUEST Corrected Water Main Easement for Silverstone Subdivision - Sundance Investments Limited Partnership AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached Memo / Easement Arproru 3~O Contacted: Date: Phone: Materials presented at public meeHngs shall become property of the City of Meridian. RECEIVED NOV - 5 2002 City Of Meridian City Clerk Office To: Sharon Smith from: Gary D. Smith, PE cc: file Date: November 5, 2002 Re: Water Main Easement Hi Sharon: Here is a CORRECTION Water Main Easement for a city owned and operated water line in the Silverstone Subdivision. The developer made some changes to the location of the line and added a fire hydrant, which subsequently changed the easement description. Please place this item on the Consent Agenda at the next available City Council meeting. Thanks, From the desk of... Gary D. Smith, PE Public Works Director Meridian Public Works Department 660 E. Watertower Lane, Suite 200 Meridian,. Idaho 83642 . Page 1 (208) 898-5500 Fax: (208) 887-1297 CORRECTION TO Water Main Easement Originally recorded 8/29/02 as Instrument #102125185, Ada County Records THIS INDENTURE, made this _ day of _,2002 between Sundance Investments Limited Partnership, the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho, the party of the second part, and hereinafter called the Grantee; WITNESSETH: WHEREAS, the Grantors desire to correct a previously recorded water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through an underground pipeline to be constructed by others; and WHEREAS, it will be necessary to maintain, service and subsequently connect to said pipeline fro.nl' time to time by the Grantee; NOW, THEREFORE, ill consideration of the benefits to be received by the Grantors, and other good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee the right-of- way for an easement fOr the construction, operation, maintenance, repair, replacement of a water main over and across the following described propelty: (SEE ATTACHED EXHIBIT A and B) The easement hereby granted is for the purpose of construction and operation of a water line and thei I' allied facil ities, together with their maintenance, add itional connection thereto, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after construction, making repairs, performing other maintenance or making subsequent connection to the water line, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such construction, repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTORS hereby covenant and agree with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or wh ich is a part thereof, shall cease and become nu II and void and of no further effect and shall be completely relinquished. Silverstone Access Driveway Water Main Easement Page t EASMT WTR CORRECTION.doc THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and possessed of the aforementioned and described tract of [and, and that they have a good and lawful right to convey said easement, and that they will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: SUNDANCE INVESTMENTS LIMITED PARTNERSHIP c~.~ Chris Anderson Vice-President of Sundance Company and Authorized Agent of Sundance Investments Limited Partnership STATE OF IDAHO) ) ss County of Ada ) On this 4-r~ day of NJlJc;""li::e:-/C , 2002., before me, the undersigned, a Notary Public in and for said State, personally appeared Chris Anderson, known or identified to me to be the Vice-President and Authorized Agent of Sun dance Investments Limited Partnership who subscribed said partnership name to the foregoing instrument, and acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year fist above written. NOTAR:P~_~~ F~R I~AH~, 0 Residing at-= / lAt.-Vv:' ~bC...c-fJCr-- Commission Expires: 4\ 03 GRANTEE: CITY OF MERIDIAN Robert D. Corrie, Mayor Attest by William G. Berg, City Clerk Approved By City Council On: Silverstone Access Driveway Water Main Easement Page 2 EASMT WTR CORRECTION.doc 1\ -lLEY'S LAND SURVEYING 2501 Bogus Be'lrl Rd. · Boise, Idaho 83702 (208) 385-0636 Fax (208) 385-0696 Project No.: 2493 Date: October 7 r 2002 Revised: October 15, 2002 EXHIBIT "A" DESCRIPTION OF WATER LINE EASEMENT FOR PROPOSED SILVERSTONE SUBDIVISION No.3 A 20.00 foot wide parcel of land being a portion of Block' 1 of Silverstone Subdivision as on file in the Office of the Ada County Recorder, Boise, Idaho said parcel being situated in the NW 1/4 of the NW 1/4 of Section 21 r T.3N., R.1 E., B.M., Meridian, Ada County, Idaho. The boundaries of said parcel are located 10.00 feet on each side of the following described centerline: COMMENCING at a brass cap marking the Northwest corner of said Section 21; thence along the North line of said Section 21 South 89013'50" East 619.01 feet to a point; thence leaving said North line South Oq014'50" West 55.00 feet to a point on the North line of said Block 1 of Silverstone Subdivision which line is also the South right-of-way line of West Overland Road, said point being the POINT OF BEGINNING; thence continuing South 00014'50" West 67.63 feet to a point; thence North 89"45'10" West 112.13 feet to a point; thence South 00014'50" West 15.02 feet to a point; thence at right angles South 89045'10" East 18.00 feet to a point; thence returning North 89045'10" West 18.00 feet to a point; thence South OQ"14'50" West 62.79 feet to a point; thence at right angles North 89045'10" West 41.00 feet to a point; thence returning South 89045'10" East 41.00 feet to a point; thence South 00014'50" West 19.25 feet to a point; thence South 45014'50" West 67.21 feet to a point; thence South 78059'50" West 6.27 feet LO a point; thence at right angles South 11000'10" East 39.00 feet to a point; thence returning North 11000'10" West 39.00 feet to a point; thence South 78059'50" West 74.15 feet to a point; thence - South 56029'50" West 57.15 feet to a point; thence at right angles North 33"30'10" West 32.00 feet to a point; thence returning South 33030'10" East 32.00 feet to a point; thence South 56"29'50" West 24.65 feet to a point; thence South 33059'50" West 37.06 feet to a point; thence South 11029'50" West 63.72 feet to a point; thence at right angles South 78030'10" East 34.00 feet to a point; thence returning North 78030'10" West 34.00 feet to a point; thence South 11 "29'50" West 49.13 feet to a point; thence South 33059'50" West 31.24 feet to a point; thence North 89"45'10" West 102.76 feet to a point; thence at right angles North 00014'50" East 22.00 feet to a point; thence returning South 00"14'50" West 22.00 feet to a point; thence 2493-Water-ease.doc - dnm TEALEY'S LAND S ~VEYING 2501 BOGUS 8ASIN ROAD.( E. IDAHO 83702'(208) 385.0636 Project No.: 2493 Exhibit "A" (cont.) Silverstone 3 Water Line Easement Page 2 North 89045'10" West 17.71 teet to a point; thence South 00014'50" West 130.56 teet to a point; thence North 89037'41" West 77.00 teet to a point on the West line of said Block 1 at Silverstone Subdivision, which line is also the East right-at-way line of South Eagle Road, said point being the TERMINAL POINT of the centerline ot this parcel. 2493-Water-ease.doc - dnm / 17 20 16 21 ~ W. OVERLAND ROAD S 89'13"50"E &19.01' POINT OF - - ~ O~ al- a . BEGINNING _ ~l ~--.J ~M I J~~ N 89.4'5'10' W ; I~ '" - - 112.13' - ~a ~'5--:02'_~_~ ~. S 89'4'5'10" E :7:~~ 18.00' ~ ;:I~ . Cf' I PARCEL "F" v " D C;; '" <( 0 ~ a::: 0 w f' -.J :! 0 a <( 01 W UlI I en PARCEL "D" PARCEL "E" N 89'4'5'JO" W 41.00' PARCEL "C" ~ l\, 20' CITY OF a l '" MERIDIAN PARCEL "B" 0-<0 i.-.. WATERLINE ; :E:.:; EASEMEN, N 00'14''50'' E 9-(2(--- t 2200' );J~ S i'8'3D'fO"E N: I 34.00' _ .102.76:'- -v / N 89 '4'5'10" _---1 I -:d 12047' PARCEL "A" I I, II~~ I ' I~ g 0 50 100 200 dJLj I I I I \~:dl :9'J7~ wJ SCALE IN Fm 77.00' I" = 100' TERMINAL POINT LINE TABLE LINE LENGTH BEARING L-I 3124 S33059"50"W L-2 3706 S 33059'50" W CENTERLINE OF PROPOSED WATER LINE CENTERED IN 20' WIDE EASEMENT ~.~,'~9,,-~~.,..,~:t~Xi..,d..~.'g :()-. i 5 02 O~t~ .~~j: G8- "drrto:7~ EXHIBIT "B" 20' W A TERLlNE EXHIBIT FOR SIL VERSTONE SUBDIVISION A PORTION OF PARCELS A THRU F OF PARCEL LINE ADJUSTMENT OF LOTS 2. 6-8 & II, BLOCK I, SILVERSTONE SUBD., THE NW 1/4 NW 1/.4, SECT. 21, T .3N., R.IE., B.M., MERIDAIN, ADA COUNTY. IDAHO November 8, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Finance Department REQU EST Finance Report Department Reports November 12, 2002 ITEM NO. Li- A -( AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS P(e~-kd Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. UTILITY SALES REVENUE COMPARISON 9/30/2002 Water October November December January Feburary March April May June July August September 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 $50,000 $0 FY2001 $269,236 $227,390 $102,398 $145,935 $146,838 $131,125 $154,536 $219,941 $368,111 $453,695 $374,937 $473,516 $3,067,6581 FY2002 Month to FY2002 Month % Change $359,679 $205,090 $149,984 $153.718 $158,985 $147,880 $175,159 $242,836 $411,218 $365,511 $406,124 $362,270 -75.38% -36.74% 2.43% 3.31% .7.51% 15.57% 27.87% 40.95% -12.50% 10.00% .12.11% October November December January Feburary March April May June July August September :BECEIVED NOV 1 2 2002 CITY OF MERIDIAN WWTP FY2001 FY2002 $223,379 $319,100 $163,680 $240,178 $243,557 $205,947 $223,688 $241,293 $241 ,293 $250.849 $279.941 $252.664 $2,885,5671 -2.95% 5.57% 0.85% 2.17% -11.63% 7.17% 1.42% 7.36% 22.06% -6.37% 3.45% 0- 0- 0- rl>~ 0-~ ~O' C1-CP # # ~.:::; ~ ~fl)' o ,.,'0 v'O ~fl)' /.eP ..;;.0 <:)'0 '<. $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 WATER SALES REVENUE .~ ,?-,<' ~0-'\ ~'O ';,v .\ " f... ';,.s...... >;>Cj '$)'0 ~($ 'O~ ~ ~ c:P 0- 0- 0- '1J-~ 0-<:\ f...0' ~J~ C1-CP # # ~v s: ~fl)' ~ o ,.,'0 v'O ';,1> /,qJ ..;;.0 <::;0 '<. WWTP UTILITY SALES REVENUE _ ",,-0-'\ ~'O ~- ';,v -.- FY2001 FY2002 ';,,s'\ >>C}- 'S)& ,,?-~($ ~'O~ 0'O-Q FINANCE REPORT Table of Contents Report Name Long Term I nvestment Status I nvestments and Cash WWTP - Budget to Actual Comparison Water - Budget to Actual Comparison General Fund - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2002 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report (will be updated in the October Financial Capital Purchases Report - General Fund Capital Purchases Report - Enterprise Fund Police Dept capital outlay budget to actual MIP - Statement of Revenue & Expenditure Reports 1 of 14 Page # 2 3 4 5 6 7 8 9 10 11 12 13 14 CITY OF MERIDIAN LONG TERM INVESTMENT STATUS AS OF 9/30/2002 $2,080,919 $1,032,163 IINTEREST BEARING ACCOUNTS PORTFO DISTRIBUTION Iii!lGovernment Bonds iii Certificates of Deposit D Advisor Money Market D Checking III Money Market $5,312,801 (j,j] Idaho State Pool $19,070,402 CASH & INVESTMENT TYPE - NET YIELD 0.05 0.045 0.04 0.035 0.03 0.025 0.02 0.015 0.01 0.005 o ~ 'l>O~a'/, ~ 9"- o~ ",1fo r:#v.\~</) \fI1><v.o~ 'l00\ ..j0<""</)O ~o(< ~0'/, 0 a-4\f> Gy.0 ..i 0 <;.~""~.. '" ..je<(\ -,,\6,,1> II" \fIO~ ,a""'" GO e.o" $1,085,861 $3,126,374 $701,215 Investment Account Balance by Fund III Genera! Fund III Cap Improve Fund o Enterprise Fund $2,453,587 o Fire Truck Fund . Latecomer Fund ~ Park Impact Fees $31,873,644 20f14 CITY OF MERIDIAN INVESTMENTS AND CASH 9/30/2002 INTEREST RATE HISTORY 6.00% 5.00% 94.00% w 3.00% >2.00% 1.00% 0.00% '.:.<_i/ . ../:../ ;7Ch~ckingj>gi; '"_Account ..~ :,' MSl,neyMarket :.;.*",~\.---;. 2~ .. '-:-I~~ho P9pl... ...t":JDc;qrnei;!;" ~'Net,Jgvestmel1f . i,"':!4.d~i~or Income '- I.. ~ ~ ~ .... _\ "" ~ ...I. D, ,-,\ , ~ ~ ~ ~ ~ ~ ~ ~ P'~ ~~y~ ~ ~ p ~C$ ~0<S-' d:P ,:,.0<S-' c,0<S-' ,:)~(:-\::1 ",//}~ ~1i 'I?:-'5 ~0 cl~ ~o <::P '<, c;p<:::! MONTH Investment Income - Budget to Actual Comparison . 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C ~ .....& Z Q) 9~ S cSla. s... .....& (5)0 C .- 0:: L1. 9~ (5)-1, W "'cSl: 9v :EN 9<2 0 0 0 0 0 0 0 Vo U.O O~ 0 0 0 0 0 EA- >-g 0 0 0 0 0 LO 0 LO 0 LO t-(i; N N ~ ~ EA- () EA- EA- EA- EA- CAPITAL Approved FY2001 FY2002 PUrehil$(Js Bud to Act DEPT Dlv Ac.count In FY2002 BUDGET Carry~FO:lWilra AMOUNT FY2002 YTD Variance CouncJl 1120 94300 4 Lootoos 10.000.00 10,359.95 (359.95) CouncH 1120 96001 amendment budget to MllnicipiJl Center 10,000.00 9,349.20 650.60 archtte-CI fees Cleil: 1140 94300 amendmenl budget Cleil: '00100 1,300.00 1.293,94 6.06 Isptop for spar Mayor 1310 94300 replace Mayorcompuler wllaplop 1.900,00 1,293.94 606.06 HR 1540 90000 NOT IN THE CAPITAL BUDGET 1.267.00 (1,267.00} fireproof file Admin 1840 53604 Sen[c-r Cen~er car 6,30000 6.200.00 100.00 pd to Senior C P&Z 1910 94300 NOT IN THE CAPITAL BUDGET 1,234.00 {1.234 00) Compaq cemp B"ildln 1940 94300 replace Min-di's -computer 2.500,00 2,376.66 123.14 2 computers Buildin 1940 99500 add to Capjf31 rmprovement Fund 105,460.00 lOS.460.00 PoHce 2123 94100 replace Patrol Car #26 40,000.00 27.006.25 12.993.75 Police 2123 94100 replace Palrol Cor #30 40.000.00 27,006.25 12.993.75 Pollee 2123 94100 reoloce Palrol Car #32 40.000.00 27.006.25 12.993.75 Police 2123 94100 Palfol Car 27.006.25 (27,006,25) 2123 94100 Palrol Car 21.534,50 (21,534.50) ponce 2123 94100 K9 Vehicle 40.000.00 21.082.25 18.917.75 PoTice 2125 94100 New vehicle for ESRO Officer 20,000.00 16,944.90 3.055.10 Dodge In1repld Police 2125 94100 replace ~nves.t Car #29 20.000.00 23.115.57 (3.ll5.57} Chrysler 2001 Poliee 2110 94200 Furniture fot new Stillion 67.670,00 113.746.78 (45,876.78} I Police 2135 94200 Fumilure tor Evidence- Tech 2.600.00 2.800.00 Police 2135 94200 Furnilure for Pi Community Person 2.600.00 2,800,00 Polie!!- 2121 94300 Oiallal Camcorder 1,500.00 1.500.00 Poli,c::e 2121 94300 Diailal Camera 2,100.00 664.97 1.215.03 Police 2121 94300 NOT IN THE CAPITAL BUDGET 2,6S0,03 (2.6S0.03) Laplop- Compu Police 2121 94300 replace Comoulers {21 3.000.00 3,961.99 (961.99) 2 Presario 170 Polrce 2124 94300 replace Computer Server 12.000.00 14,293,50 (2,293.50) Pollce 2124 94300 NOT IN THE CAPITAL BUDGET 7.807.96 (7,807.96) 3 computers.p Police 2125 94300 roplace Comooler. (2) 3,000.00 3.000.00 Pollee 2135 94300 CQmnuterfor Evidence Tech 1.S00.00 1.500.00 Pollee 2135 94300 Computer for PI Community Person 1.500.00 1,500,00 Police 2124 94310 LaGerfische software 16,612.00 17.047.00 (235.00) PDlice 2123 94400 NOT IN TfiE CAPITAL BUDGET 1,008.00 (1.008.00) 2 9~ock guns Police 2123 94500 K9. eoui & traln~nQ 10.100.00 5,647,27 4.452.73 Po~iee 2110 94600 Intranet Syslem for new StaUon 32.50000 20.023.20 12,476,80 PoJice 2110 94500 Phone system for new Slalion 50,000.00 87.747.38 (37,747.38} 2110 94600 Securily System 87,033.S0 187.033.5o} Police 2110 96011 ConstrucUon -or Road to new station 152.000,00 144,330.00 7.670.00 Police 2110 96011 Police Station addillonal cons1ruc1~on costs 2,909,939.00 39.630,00 2,794,002.4S 1 S5.56B.55 Kretzenbeck Fire 2210 54000 SCBA Bollles & Pack~ 22.200,00 16.708.48 3.491.52 Fire 2210 92300 Tralnlna Propos SO,OOO.OO 30.337.22 19.662.76 Fire 2210 93302 Optlcom 19,900.00 19.694.00 6.00 Locus~ Grove, Fif" 2210 94100 New Vehicle 35,000,00 33.260.00 1 ,740.00 Ford Expedillo Fife 2210 94120 New fire Truck 300.000.00 146.665.25 151.134.7S Fire 2210 94300 Comnuter Server 7.500.00 7,331.61 166.19 2210 94300 NOT IN THE CAPITAL BUDGET 1,094.00 (1.094.00) Computer for J Fire 2210 94400 Hose 7.08S.00 12,724.94 (5,639.94) Hose Fire 2210 94400 No.zzte:!i.tip.5-,VaIYes..slrafner.veslsJ~C1ders,bags,etc 30,965.00 44.199.55 113.234.55) masks,air pak Fire 2210 94400 Riild~os 2,250.00 7.380.00 (5.130.00) 12 radios Porks 5200 93405 storey Renovation 144,730.00 126.212.93 18.517.07 Porl<s 5200 93409 Chateau Park Deyctoument 332.726.00 322.932.59 9.795.41 Parks 5200 93411 Skote Pari< Oeveloomenl 107,099.00 40.669.00 135.864.70 11.922.30 Parks S200 93412 Chamber Restroom expansion 63,000.00 4.197.00 74,020.19 (6.623.19) Parks S200 94300 reclacB Admin Assl.st Computer 1.S00.00 1.469.00 31.00 Parks 5200 96900 Pail: Land 100.000.00 5.940,00 94.060.00 Porl<s 5200 96902 Bear Creek plavarou-nd eculpment 40,000.00 42,935.18 (2.935.16) Pari<. S200 96903 58 Aere Park chase I 1,306.906.00 289,000.00 933,581.28 662.324,72 Pinks 6210 92401 Aspha~ Shop YOrd 10,000.00 5.063.S4 4,936.46 Porl<s 5210 94300 reploco SopMnt ComPuter 1.500.00 1.469.00 31.00 5210 94400 NOT IN THE CAPITAL BUDGET 1.990.00 (1.990.00} Plasma Cotler Parks. 5210 94401 Laroe Mower S8.00 57.756.72 243.28 99SOO odd to Copllollmorovement Fund 225,64 226.840.00 4,a77.H2.00 196a S.SS7.291.54 1,289,327.46 CITY of MERIDIAN FY2002 Budget to Actual Capital Outlay General Fund YTD 9/30/2002 for Munit;ipal Center cabinet enter uler 300m ter. Compoq #705 o computers. rinter,mcnitor.usbport. Eaglo & Pine ohrls,on s,denb.s.1/2 942,932.34 conyrorwOrd to FY2003 budget 8,515,299.00 6,50n,223.88 expenditures 120114 CAPITAL Approved FY2001 FY2002 Purchases Bud to Act DEPT Dlv Account In FY2002 BUDGET Carry.Forward AMOUNT FY2002 Variance PW 3200 54120 upgrade to WindllWs 2000 11,800.00 8,377.57 3,422.43 PW 3200 94200 Secretary desk & chair 1,300.00 1,300.00 PW 3200 94300 2 new computers 4,000.00 4,000.00 PW 3200 94300 line. cube computer 2,000,00 1,935.12 64.88 PW 3200 94300 NOT IN THE CAPITAL BUOGET 12,330.70 (12,330.70) I PW 3200 94300 replace Computers (4) 6,000.00 6,000.00 PW 3200 94310 Aul<>cad Software 9,700.00 9,616.65 83.35 MUBS 3300 94300 replace Computers (2) 3,000.00 2,733.00 267.00 WATER 3400 94300 replace Compuler 14,500.00 10,587.00 3,913.00 WATER 3410 93301 Upgrade Telemetry program 50,000.00 42,214.72 7,785,28 I 3410 94400 NOT IN THE CAPITAL BUDGET 14,17500 (14,17500) 3410 94400 NOT IN THE CAPITAL BUOGET 12,660.00 (12,660.00) WATER 3410 95030 SS Inlerrogators (2) 10,000.00 9,346.81 653.19 WATER 3410 95031 Fire Hydrant replacements (20) 90,000.00 63,514,95 26,485.05 WATER 3410 96111 Water Tower Upgrade 136,528.00 170,000.00 216,655.06 89,872.94 WATER 3410 96132 8th Slreet Landscape 17,048.00 (12,000.00) 3,592,72 1,455.28 WATER 3450 94100 New 112ton Pickup for Backflow Inspector 14,950.00 15,759.18 (809.18) WATER 3450 94300 Computer for Backflow Inspector 2,100.00 2,100,00 (90.00) WATER 3450 94300 Tokay Hand Reader for BackflllW Inspeclor 2,300,00 1,069.36 1,230,64 WATER 3450 94300 Tokay license for BackflllW Inspector 1,800.00 805,00 995.00 3490 91000 purchase SeUlers waler tank land 32,400.00 32,400.00 WATER 3490 96112 Well #8 abandon 20,000.00 20,000,00 WATER 3490 96121 Well 1121 additional conslruclion costs 54,421.00 247,617.00 95,896,47 206,141.53 WATER 3490 96131 Well 1110 Bypass & Landscape 16,000.00 10,000.00 1,762.50 23,237.50 WATER 3490 96133 Well #22 additional construction costs 90,969,00 110,000.00 221,778.25 (20,60925) WATER 3490 96140 Water Main Extensions 200,000.00 212,274.11 (12,274.11) WATER 3490 !l6147 Waterline Extensions phase III 497,148.00 (170,000.00) 50,799.39 276,348m WATER 3490 96148 Well 1123 additional capital 349,381,00 110,000.00 413,843.82 45,537.16 WATER 3490 96149 Well #24 additional capital 340,516.00 50,000.00 287,497.01 103,018.99 WATER 3490 !l6150 Weli 1/25 200,000.00 41.00 199,959.00 WNTP 3510 92100 Remodel Control Building 20,000.00 7,598.35 12,401.65 WNTP 3510 94100 replace 93 GMC Pickup 18,000.00 18,158.68 (158.68) WNTP 3510 94400 Diesel Tank 20,000.00 10,977.41 9,022.59 WNTP 3510 94400 Mill & Drlll 4,000.00 4,813.27 (813.27) wwrP 3510 94400 Misc Equipmenl 4,000.00 2,681,75 1,318.25 wwrp 3510 94400 Riding Lawn Mower 5,000.00 2,579.97 2,420.03 WNTP 3510 96130 WNTP Asphall project 145,000.00 72,224,21 72,775.79 WNTP 3520 96152 Creek Crossings Slip Lining 70,000.00 106.36 69,693.64 WNTP 3540 94100 New Small Pickup for Lab 14,800.00 11,767.14 3,032.86 WNTP 3540 94200 Lab furnishings 10,000.00 4,326.68 5,673.32 WNTP 3540 94300 NOT APPROVED IN THE CAPITAL BUDGET 2,206.36 (2,206,36) WNTP 3540 94310 Lab Software package 5,500.00 6,108.00 (608.00) wwrp 3540 94600 Lab Phone System 5,000.00 3,729.14 1,270.66 WNTP 3590 93501 Plant Lighting project 25,000.00 26,600,00 (1.600.00) wwrP 3590 93505 White Trunk Sewer Extension 2,539,599.00 1,528,737.68 1,010,661.34 wwrP 3590 96106 Lab Construction 559,673.00 508,107.18 51,765.62 wwrP 3590 96106 Dewatering Project (was closed in FY2001 lhen old bill came thru) 21,772.02 (21,772.02) WNTP 3500 96109 UVIOutfall Project 754,000,00 435,000.00 928,968,29 260,031.71 WNTP 3590 96141 WNTP Generalor 113 68,173.00 7,729.47 60,443.53 WNTP 3590 96142 South Slough Sewer Extensions 1,027,723,00 102,082.08 925,640.92 wwrP 3590 96143 WNTP city water project 72,865.00 20,984.54 51,900.46 WNTP 3590 96144 Upgrade Ashford Lift Station 15,000.00 13,709.61 1,290.39 WNTP 3590 96145 wwrP non-potable waler project 92,967.00 10,297,90 62,669.10 wwrp 3590 96151 Predesign wwrp upgrade 9.0 MGD 200,000.00 1,511.21 198.468.79 wwrP 3590 96153 Digesler By-pass lines 18,000.00 15,518.00 2,462.00 WNTP 3590 96154 Tertiary Filtar By-pass lines 20,000.00 599.00 19,401.00 wwrp 3590 9615S Waste Thickener Projecl 500,000.00 72,757.79 427,242.21 add to Enlerprise Fund 2,003,993.00 2,003,993.00 TOTAL ENTERPRISE FUND 6,636.231.00 4 697 96UO 5,109.729.89 6,224,461.11 CITY of MERIDIAN FY2002 Budget to Actual Capital Outlay Enterprise Fund YTD 09/30102 nstall costs were not Included in enhancement Autocad Land Development Software 2 compaq computers elemelry reconfigure VFD for Welll/l0 VFD for Wel1#14 2 inlerrogators Hydrant replacements Dimension 6200 Com puler Cassiopeia Pocket PC Mill $4195, extra parts $547.06 Lab meter Computer 3,932,127.93 carry 10 FY2003 capUal budget 9,330,198,00 9,041,657.82 expenditures 13 of 14 I- Z W :!E a.. ..J5 <0 :JW I- 00 <t;z 0< I-ui I-Wz wO::O 8~i= :J~g zmu.c::: <>-wftl- -<Co::(/) O..J:JZ [2I-I-ON W:J-OO :!EO~(!)O 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C') C')co cocO co l{) '<t~ ~ ' co C') <Xl. co l{) ~ , I- Z W :!E a.. 5 o WN CD CD 'co coco (/) ~ Q) 10 l{) ~OCl Q) 00 v"O C'>ZT"""T""" :JlI}~ -gQC')C') !;( ~ r:cb~~ u: -0 +-' (0 :J W ~.f -g c::: 0:: ~tf::J1- ~w~'--::~ z[2o~~O 0:: 0 :;:- .S: 0 0 ::JClIDro~(!) u.wzEa:lz ..J I- c ~ 10 i5 .~ ~ c3 ~ ~ .~ ::! :g o = ~ <lJ u; ::J '5 1-<{C,)...JwmlIl "'''' 0>0> <'>r- olti "'... ... , co co o 0 0_ 0.. ;;;~ o o '" ~ ... o ... 0; Ol " '" to Q; " c:; 2 ~ :> 2 0; 2 OJ Ol "tJ '" al Q; "tJ <: 2 ~ :> Q; Q. .t:: 0; o 2 co co C') coco 0 C')C')N IO..oID NNt'-- OOll} C')c<1 lI}~ r- ....'" 0'" r-:~ ;;; N ro <0 ;;; "[j Ol "tJ ;J al ~ OJ "tJ c: 2 ~i' u :> ~Q. "'0; .52 1ii Cl "0 ~ CD Q; "0 ~ < ffi > Q, "0 .!!l ro E ~ w '<t eo ~ .,.. CJ> 'ot M ~ r... (0 M ....:- ...... ~ .... It) o en o It) M ~ - OJ ~ :;, III ~~ " <: ~ ~ '2 iiict)~i" _'Oc:> l'lI c:;::J e. g~ ~ s :;:i Q} ~ ,0 :ag'Q.~ -::: 'C<c g. ijl -g ~ OJ_~ ~VJen~~ VJ m.- _ 8~~3jrn Q) Cl "0 ~ r:c .... ~ '0 ~ Q; "0 ~ ::J ] > Q, 1ii z ..J ~ o I- o Z ~ (!) 00 ... ... o ... u IJ) ~ 0; Ol "tJ ;J al Q; '0 c: 2 ~ :> S ~ (ij Q. ~ B~ ~ Q; '0 o ~ u OJ E E ro ro U U BEFORE THE MERIDIAN CITY COUNCIL INTHE MATTER OF THE APPLICA nON FOR THE FINAL PLAT FOR HEARTWOOD, SUBDNISION, LOCATED AT THE NORTH- ) ) ) WEST CORNER OF WEST FRANKLIN ROAD ) AND NORTH 10TH STREET, MERIDIAN, IDAHO) ) ) ) ) ) ) BY: HEARTWOOD, LLC C/C 11/12/02 CASE NO. TE-02-006 ORDER GRANTING A ONE (1) YEAR TIME EXTENSION FOR FILING THE FINAL PLAT This matter coming on regularly before the City Council on the 12th day of November, 2002, upon the Applicant's time application for a one (1) year extension within which to submit the Final Plat, which was originally approved on October 16, 2001, as provided in ~ 12-3-6 B, and good cause appearing. IT IS HEREBY ORDERED AND THIS DOES ORDER THAT: The above named Applicant is granted a one (1) year extended period oftime until October 16, 2003, within which to submit the Final Development Plan Plat for the above entitled subdivision application. By action ofthe City Council at its regular meeting on the ~ 2....~ay of 1'w\1 ~\J)..e.JL , 2002. Order Granting A One (1) Year Time Extension For Filing The Final Plat (TE-02-006) 1 DATED this \q-ttv day of UYWy~{)U ,2002. Copy served upon Applicant, Planning and Zoning Department, Public Works and the Cit~\\\\lllllrtli!f/II.... Attorney. ,,\\:~ Of- MEIT/b./II//. ,,' ::\~ . ~/I',/ ::;....' c} ol'-'POFVj;>;..1,..-';.-;:. By:dlA~P.~ 9- Dated: 11-1'l-tlZ- (.R "'!.. '\ City Clerk . z:\ Work\M\Meridian\Meridian I 5360M\Heartwood Sub TE-02-006\FPTime Extension02-006,doc Order Granting A One (1) Year Time Extension For Filing The Final Plat (TE-02-006) 2 /. RS OF NOU 13 '02 PAGE. 01 ** TX CCI 'li'lTION REPORT ** CITY OF MERIDIAN DATE TIME TO/FROM MODE MIN/SEC PG5 CMD~ STATUS 01 11/1307:53 3810160 EC--S 131'36" 13133 174 OK 02 11/13 e7:55 PUBLIC WORKS UF--S ee' 47" 1303 174 OK 03 11/13 07:57 2084664405 EC--5 01'el" 003 174 OK 04 11/13 07:58 8841159 EC-5 01'130" 003 174 OK 05 11/13 138:00 21388840744 EC--5 00'59" 003 174 OK 06 11/13 08:01 2088467366 EC--S 01'00" 003 174 OK 07 11/13 08:03 208 B98 5501 EC--S 00'58" 003 174 OK 08 11/13 08:04 LIBRRRY EC--S 01'16" 003 174 OK 09 11/1308:06 92083776449 EC--S 00' 59" 003 174 OK 10 11/13 08:08 2088886854 EC--S 00'58" 1303 174 OK 11 11/13 08:139 8950390 EC--S 00'58" 003 174 OK 12 11/1308:12208 387 6393 EC--S 00'59" 003 174 OK 13 11/1308:13 ADA CTY DEUELMT G3--S 01'45" 003 174 OK 14 11/1308:16 CHERRY LANE EC--S 01'16" 003 174 OK 15 11/1308:17 POST OFFICE EC--S 01'36" 003 174 OK 16 11/13 08:20 2e8 888 1983 G3--5 el' 18" e03 174 OK 17 11/13 138:21 [D PRESS TRIBUNE EC--S 00' 59" 003 174 OK 18 11/13 08:23 208 888 6700 EC--S 00'58" 003 174 OK 21 11/13 08'27 208 38B 6924 EC--S 01'16" 003 174 OK 23 11/13 08:30 Laurel EC--S 00'59" 003 174 OK ---------------------------------~---------------------------------------------------------- CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, November 12, 2002 at 7:00 p.m. 1. Roll-call Attendance: City Council Chambers -K- Tammy de Weerd ~ Bill Nary ----I1- Cherie McCandless ~ Keith Bird --L Mayor Robert Corrie 2. Adoption of the Agenda: App (oVe f/i)/'.ftv #nMdl'Yk41.lS 3. Consent Agenda: A. Approve minutes of September 3, 2002 Pre-Council Meeting: ~n;yC Approve minutes of September 3, 2002 City Council Regular Meeling: /J-pfhvye... Approve minutes of September 17, 2002 Pre-Council Meeting: A-r'/i7JVe.. Approve minutes of September 19, 2002 City Council Special Meeting: !JpproVe.., Approve minutes of September 24, 2002 Pre-Council Meeting: ~VG Approve minutes of October 2, 2002 City Council Special Meeting: ~!J;"--e.. Findings of Fact and Conclusions of Law for Apptoval: AZ 02- 016 Request for annexation and zoning of 42.72 acres from RUT to R-8 zones for proposed Sundance Place Subdivision by G.L. Voigt DeveJopment- east of North Meridian Road and north of East Ustick Road: "Iab-k. -J-o '7u,r: /'?/ 21702. B. c. D. E. F. G. H. Findings of fact and Conclusions of Law for Approval; PP 02- 010 Request for Preliminary Plat approval of 144 building lots and 5 other lots on 42.72 acres in a proposed R-B zone for proposed Sundance Place Subdivision by G.L. Voigt Development east of North Meridian Road and north of East Ustick Road: '( a./;)-tc. i:v ,.1foy. /0;1 '2C1D2.. Meridi"" CIl)'Co.noil Agmd.- No.""~,, 12. 2002 Pogel .D All m:.llcriah; ~rn-c:nl;rJ .atp'L.lblio TnC'erln2-J: :oh!.l1 b<<om~ propt"'ttY oflhe Clt)' DrM-ciidj:l.~. An)'tlnc: d~'rins: 3.ecommo~:.tiDn for dlSilbiliLies fC'~illed 10 do::urnrnl,.$ .jI"~cr heuring ptc.:&se =-CntJ~ the Ciry Clerk's OlfiC-tOll SSS.44JJ :ioillell5L "Is. hi.lu~ pricr~o Ihe: pubHc :rt'Il:t:ling ** COMMUNICATIONS RePORT ** AS OF NOV 13 '02 08:40 PAGE. 01 CITY OF MERIDIAN TOTRL PAGES TOTAL TIME SEND 0072 SEND 1210026'41" RECEIVE 0000 RECEIVE 00000'1210" DATE TIME TO/FROM MODE MIN/SEC PGS CMD" STATUS 01 11/13 07:53 3810160 EC--5 01'36" 12103 174 OK 02 11/13 07:55 PUBLIC WORKS UF--S 00'47" 003 174 OK 03 11/13 07:57 212184664405 EC--S 01'01" 003 174 OK 04 11/13 07:58 8841159 EC--S 01'00" 003 174 OK 1215 11/13 1218:00 2088840744 EC--S 00'59" 12103 174 OK 06 11/13 08:01 2088467366 EC--S 01'00" 003 174 OK 07 11/13 08:03 208 898 551211 EC--S 1210'58" 003 174 OK 08 11/13 08:04 LIBRARY EC--S 01' 16" 003 174 OK 1219 11/13 1218:06 92083776449 EC--S 00'59" 003 174 OK 10 11/13 08:08 2088886854 EC--S 00'58" 003 174 OK 11 11/13 08:09 8950390 EC--S 00'58" 003 174 OK 12 11/13 08:12 208 387 5393 EC--5 00'59" 003 174 OK 13 11/13 08:13 ADA.CTY DEVELMT G3--S 01'45" 003 174 OK 14 11/13 08:16 CHERRY LANE EC--S 01' 16" 003 174 OK 15 11/13 08:17 POST OFFICE EC--S 01'36" 003 174 OK 16 11/13 08:20 208 888 1983 G3--5 01'18" 003 174 OK 17 11/13 08:21 ID PRESS TRIBUNE EC--S 00'59" 003 174 OK 18 11/13 08:23 21218 888 6700 EC--S 00' 58" 003 174 OK 19 11/13 1218:26 PUBLIC WORKS UF--S 0121' 12" 001 175 OK 20 11/13 08:26 2084664405 EC--S 00'21" 001 175 OK 21 11/13 1218:27 208 388 6924 EC--S 01' 16" 01213 174 OK 22 11/13 08:29 8841159 EC--S 00'21" 001 175 OK 23 11/13 1218:30 Laurel EC--S 1210' 59" 003 174 OK 24 11/13 08=32 2088840744 EC--S 00'21" 001 175 OK 25 11/13 08:33 2088467366 EC--S 1210'21" 01211 175 OK 26 11/13 08:34 208 898 5501 EC--S 00'20" 001 175 OK 27 11/13 08:34 LIBRARY EC--S 00'24" 001 175 OK 28 11/13 08:35 92083776449 EC--S 00'20" 001 175 OK 29 11/13 08:36 208 388 6924 EC--S 00'22" 001 175 OK 30 11/13 08:37 2088886854 EC--S 00'21" 001 175 OK 31 11/13 08:38 8950390 EC--S 00'19" 001 175 OK 32 11/13 08:39 Laurel EC--S 00'21" 001 175 OK ** TX CONF I RMRi.~,1 REPORT ** ( RS OF NOU 08 '6:0:.15:03 PRGE.01 CITY OF MERIDIAN DATE TIME TO/FROM 04 11/08 15:02 208 336 3680 MODE MIN/SEC PGS CMD~ STATUS EC--S 00' 55" 003 133 OK ---~--------------------~-----------------------------------------------------------~------- CITY OF MERIDIAN tJ~ -L!<V 33(p-34fu CITY COUNCIL REGULAR MEETING AGENDA Tuesday, November 12, 2002 at 7:00 p.m. 11-/2-192. ~oLCl..-, City Council Chambers 1. Roll-call Attendance: ~ TammydeWeerd Cherie McCandless _ Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of September 3, 2002 Pre-Council Meeting: B. Approve minutes of September 3, 2002 City Council Regular Meeting: C. Approve minutes of September 17, 2002 Pre-Council Meeting: D. Approve minutes of September 19, 2002 City Council Special Meeting: E. Approve minutes of September 24, 2002 Pre-Council Meeting: F. Approve minutes of October 2,2002 City Council Special Meeting: G. Findings of Fact and Conclusions of Law for Approval: AZ 02~ 016 Request for annexation and zoning of 42.72 acres from RUT to R-8 zones for proposed Sundance Place Subdivision by G.L. Voigt Development - east of North Meridian Road and north of East Ustick Road: H. Findings of Fact and Conclusions of Law for Approval: PP 02- 010 Request for Preliminary Plat approval of 144 building lots and 5 other lots on 42.72 acres in a proposed R.8 zone for proposed Sundance Place Subdivision by G.L. Voigt Development: east of North Meridian Road and north of East Ustick Road: Moriu;~n City Council A~""u,,- Novemb<:1 12,2002 hge 1 of3 All matet';al. presented alpublic meerings shall beoome property oflllc City ofMendi"". Anyone desiring oceommocbtion for disabilitict: rdated to do,umcnls and/or hemnll plca~o contact the City Clerk's Office at 888.4433 allC3St 48 hours prior to tn. public meeting. [;./1(.. t\ '0 V l/} / 0A1>V io J 1 \J r tT---..Ij cT*i.....J. litem Packet Pickup ) eou CAr/.."N C.4/Ylr'vf 6"l5f~S lilt.... f:()o It/. THPp./L€f.J /1 /2.- 1: s-.;> 1)(~_.A.~~ ? os.-t -tby ~~b\;'c Y}Dt-\ ~/ lhQN1'?-S ~ MAYOR Rober! D, Conie . }1::t'"'i'.~,,,, . c<'':;, ~---,; r~lifil , olfe~d/;n~; \. ~ IDAHO I "'~ Cih- !i,~.,m , '903 LEGAL DEPARTMENT (208) 288-2499 . Fax 288-250 I PARKS & RECREATION (208 888-3579 . Fax 898-5501 PUBLIC WORKS (208) 898-5500 'Fax 887-1297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887-]297 PLANNING AND ZONING (208) 884-5533 . Fax 888-6854 CITY COUNCIL MEMBERS Tammy de Weerd William L. M. Nary Cherie McCandless Keith Bird NOTICE OF HEARING NOTICE IS HEREBY GIVEN pursuant to the Ordinances of the City of Meridian and the Laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at the hour of 7:00 p.m. on November 12,2002, for the purpose of reviewing and considering the Exchange of Prop~rty between the City of Meridian and Farmers & Merchants State Bank as more particularly described in the Summary of Action Taken by the Meridian City Council and to allow public comment on the same. DATED this 24th day of October, 2002 - :: PUBLISH 28th of October and 4th of November, 2002. 33 EAST IDAHO. MERIDIAN, IDAHO 83642 (208) 888-4433 . Fax (208) 887-48 J 3 . City Clerk Office Fax (208) 888-4218 . Human Resources Fax (208) 288-1193 BEFORE THE MERIDIAN CITY COUNCn. LAND EXCHANGE BETWEEN THE ) CITY OF MERIDIAN AND FARMERS & ) MERCHANTS STATE BANK ) ) ) SUMMARY OF ACTION TAKEN BY MERIDIAN CITY COUNCIL On the 22. t{!> day of ooh 6.e;- , 2002, the Meridian City Council, in open session, approved an Exchange Agreement between the City of Meridian and Farmers & Merchants State Bank, whereby the City would transfer the old Meridian Road fire station property valued at $260,000.00 to Fanners & Merchants State Bank in exchange for three (3) parcels of property immediately adjacent to the current police department facility at 201 East Idaho, Meridian, Idaho 83642, together with an additional sum of$17,260.00, for a total value of $260,000.00. The fire station property has an address of 716 North Meridian Road, Meridian, Idaho, and is more particularly described as follows: Lots 1 through 5 in Block 2 of the amended plat of the Original Townsite of Meridian, as shown on the official plat thereof filed in Book 1 of Plats at Page 30, Records of Ada County, Idaho. The three parcels of property to be exchanged have addresses of 237 E. Idaho Avenue, 231 E. Idaho Avenue, 223 E. Idaho Avenue, Meridian, Idaho, and are more particularly described as follows: Lots 1,2,3,4 and 5, Block 2 of the amended plat of Rowan Addition to Meridian, Ada County, Idaho The value of the three parcels by the "BANK" is $242,740.00. Summary of Action taken by City Council Page 1 The exchange will not be final unless, and until, approved by the City Council after a public hearing regarding the proposed exchange, which hearing shall be held at 7: 0 0 p.m., on Tuesday, ;(lot/ern.- bel- 12- --,2002, at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, and contingent upon evidence in the record that the "BANK" parcels have a value equal to or greater than $242,740.00. If the "BANK" parcels have a value of more than $242,740.00, but less than $260,000.00, the cash payment referred to in the first paragraph will be adjusted accordingly. By action of the City Council at its regular meeting held on the 2 2 ~4day of Oc..fvh.e r ,2002. ROLLCALL: COUNCILMAN NARY VOTED ~ ~~ ffrv ~tt- COUNCILMAN BIRD VOTED COUNCILWOMAN deWEERD VOTED COINeIL WOMAN McCANDLESS VOTED MAYORROBERTD. CORRIE (Tie Breaker) VOTED Copy served upon Farmers & Merchants State Bank, Planning and Zoning, Public Works and the ffi \\\11111J//11 attorney 0 ceo \\\\\\ 1:11/ ,,\\ ~ Of MER/I"' //1, ...' ..t.", U/... '... ~ &' ~ ~ ~ g .~lP~""~ "S -.::s <:') -' BY_ ~P-~, ~, SEAL A';gn /tJ-23-tJZ City Clerk % 7. []: ~ ~ "Qi 0 ~ % 70 4sr 1S1 . ~ f '? "AI r-t;;' " ~ ("\".... ~ \" ",/ -U! INTi. \\\ Z:\Work\M\Meridian\Meridian 15360MIFarmers & Merchants Ex~~ciSwrun~.{\cl!t"bnofCounciIRevised090402.doc I'tn.:~ [~~, .. Summary of Action taken by City Council Page 2 tC. , ** TX CONF I Rh,.."- I ON REPORT ** ( AS OF OCT 25 '132 13:55 PAGE. 131 CITY OF MERIDIAN DATE TIME TO/FROM 27 1121/25 13: 54 8881346 MODE MIN/SEC PGS CMD~ STATUS EC--S Be' 52" 13133 157 OK MAYOR. Roben D. COme "'" 'r~; cM'e;;dl~~ , -... - ... .... .~. " ~I I ~DI\HO )); ~ J . \I;" ~Il,t I 1S"IJJ l..EOAL DEPARTMENT t2nS) 2NN.:!49Y . F~x 288.2501 PARKS & RnCRI?A1'ION (208888.3579' Fa~ 898.550 I PUBLIC WORKS (20B) BOS-S50U 'Fax K\;7-12lJ7 BUII.DING DEPARTMEN'T (2UR) HH7.221l . l'~x 887.1297 I'LANNINO AND ZONING (20B) 884-5533 . Fax SSS.6a54 CITY COUNCIL MEMBERS Tllmmy deWeerd Willinm l. M. Nary Cherie M cC<l<1dlcss Keith Bird NOTICE OF HEARING NOTICE IS HEREBY GIVEN pursuant to the Ordinances of the City of Meridian and the Laws at-the State of Idaho, that the City Council of the City of Meridian will hold a pUblic hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at the hour of 7:00 p.m. on November 12,2002, for the purpose of reviewing and considering the Exchange of Property between the City of Meridian and Farmers & Merchants State Bank as more particularly described in the Summary of Action Taken by the Meridian City Council and to allow public comment on the same. DATED this 24th day of October, 2002 PUBLISH 28th of October and 4111 of November, 2002. 33 EAST IDAHO. MERIDIAN. IDAHO 83642 (2Oll) 888-44.33 . Fi\J\ (208) 887-48l:1 . City Clerk Office fax (208) 888.421 S . Human Rcsourccs fax (208) 288-1193 ** TX CONFIRMATION REPORT ** 02 03 04 05 05 07 08 09 10 11 12 13 14 15 15 17 18 19 20 21 22 23 DATE TIME TO/FROM 10/25 12:15 3810150 10/25 12:17 2088881193 10/25 12:18 8841159 10/25 12:20 2088840744 10/25 12:21 2088467365 10/25 12:22 208 898 5501 10/25 12:24 LIBRARY 10/25 12:25 92083776449 10/25 12:27 208 388 6924 10/25 12:28 2088885854 10/25 12:30 2083757154 10/25 12:31 8950390 10/25 12:33 Laurel 10/25 12:34 208 387 6393 10/25 12:35 ADA Cry DEVELMT 10/25 12:38 CHERIE MCCANDLES 10/25 12:39 CHERRY LANE 10/25 12:41 POST OFFICE 10/25 12:43 208 888 1983 10/25 12:45 ID PRESS TRIBUNE 10/25 12:45 208 888 5700 10/25 12:54 PUBLIC WORKS AS OF OCT 25 '02 12:54 PAGE.01 MODE EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S G3--S EC--S EC--S EC--S G3--S EC--S EC--S UF--S CITY OF MERIDIAN MIN/SEC PGS 01'22" 003 00'51" 003 00'53" 003 00'52" 003 00'53" 003 00'51" 003 01'05" 003 00'52" 003 01'06" 003 00'52" 003 00'52" 003 00' 52" 003 00'54" 003 00'52" 003 01'42" 003 01'03" 003 01'05" 003 01'21" 003 01'13" 003 00'57" 003 00'51" 003 00'41" 003 CMNI 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 154 STATUS OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK ---------------------------------------------------------------------------~------~--------- ? l.lo..~e ~ oS:.t ~y ?u.b\;.c.. f\o-b ~ - -rhC~.N1. ~~ ~ -rp.j.~"C::' LEGAL DEPARTMENT ~~.~~'~. ~. '.' '. (208) 28S.24!.l!.l . ~nx 288.Z,50 l ....;~'di\, otG <.:ITY OF 1Ili:i:l~,~ ~ - " PARKS &. RECREATION d . If-. - '- "-t,. (Z08 088-3579 . F'ax 898.550 I b'.lf' '\. PUBLIC WORKS erz Ian ': (20B} 898-5500 -Fax 887-1297 lOAI-IO }; A j- BUlLD1NG DEPARTMENT ~ (208) 887-22J I . Fax. 887.1297 ""~E PLANNING AND ZONING . 1to3 (208) 884.-5533 - Fax. 888.6854 MAYOR RoberL D. Corrie CITY COUNCIL MEMBERS Tammy dcWeerd William L. M. Nary Cheri e McCandless Keith Bird - NOTICE OF HEARING NOTICE IS HEREBY GIVEN pursuant to the Ordinances of the City of Meridian and the Laws of the State of Idaho, that the City Council of the City of Meridian will hold a public hearing at the Meridian City Hall, 33 East Idaho Avenue, Meridian, Idaho, at the hour of 7;00 p.m. on November 12, 2002, for the purpose of reviewing and conSidering the Exchange of Property between the City of Meridian and Farmers & Merchants State Bank as more particular)y described in the Summary of Action Taken by the Meridian City Council and to allow public comment on the same. \\ \ \ ,11"'" fll It ,\\ Of ~'I, \,\ ~. I" .....', "'"' - ;f,. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, November 12, 2002 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd >c ----z;- Cherie McCandless )<:: )( Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: t%-I'~v.e. 3. Discussion of MUBS: jJl///c;~.f In. jJl4.u..-4-oh~ ..4c-cOa-.,..,--j-/hJ Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of Law: tlmerz-ct .f'/~ f c/ ~ * 12---1-02- USGA Inspection Report for Cherry Lane Golf Course J Cherry Lane Golf Course Inspection: pi t'..p cc:nYl.Pr>-/H<-e -fo {Let/lew Discussion of City ~ublic Information. O.ffi~er: r :f,~ -IA/h/L-lIt.,J <<6c'Ju.-r /C',)"r/6/11 ':J 07 jJoJ/ /<:n-J Update on PAL and MYB Development Partnerships: /"h.1U!.~ f-o ~lpkf IvIt1L- G/ ro:; 4. 5. 6. 7. Meridian City Council Agenda - November 12, 2002 Page I of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring acconunodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. MAYOR Robert D. Corrie P, .~ Jt~ -.'r"'f""~,,\ .' - f"t'~Jl:' ;P:" R--'MNfr~ ;-. cM;;rldl;~~;\ I ~ IDAHO J.!t ,>. /y ~~ / ~h, 0 ,a.~"SlNC:f : 1903 LEGAL DEPARTMENT (208) 288-2499 . Fax 288-2501 PARKS & RECREATION (208 888-3579 . Fax 898-550 I PUBLIC WORKS (208) 898-5500 'Fax 887.1297 BUILDING DEPARTMENT (208) 887-2211 . Fax 887.1297 PLANNING AND ZONING (208) 884-5533 . Fax 888.6854 CITY COUNCIL MEMBERS Tammy deWeerd William L. M. Nary Cherie McCandless Keith Bird NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, November 12,2002 at 6:00 P.M. The Meridian City Council will be discussing agenda items which are on the regular scheduled City Councll meeting as well as the following issues: - Discussion of MUBS - Discussion of Walt Morrow's Letter of Response to Findings of Fad and Conclusions of Law - USGA Inspection Report for Cherry Lane Golf Course / Cherry Lane Golf Course Inspection - Discussion of City Public Information Officer - Update on PAL and MYB Development Partnerships: The public is welcome to attend the meeting. DATED this 8th day of November, 2002. December 6,2002 MERIDIAN CITY COUNCIL MEETING December 10, 2002 APPLICANT ITEM NO. 3 - A REQUEST Approve minutes of November 12, 2002 Pre-Council Meeting: AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: CITY PARKS DEPT: MERIDIAN SCHOOL DISTRICT: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: I DAHO POWER: US WEST: INTERMOUNTAIN GAS: MERIDIAN POST OFFICE: OTHER: Contacted: COMMENTS /YIJlYf)~ Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, November 12, 2002 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X o Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Approve 3. Discussion- of MUSS: Policies in place from Accounting 4. Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of Law: Amend Findings of Fact and Conclusions of Law for December 4, 2002 5. USGA Inspection Report for Cherry Lane Golf Course I Cherry Lane Golf Course Inspection: Set up Committee to Review 6. Discussion of City Public Information Officer: Thinking about possibility of position 7. Update on PAL and MYB Development Partnerships: Meeting tonight with Elroy Meridian City Council Agenda - November 12,2002 Page I of I All materials presented at public meetings shall become property oflhe City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Pre-Council Meetin~ November 12. 2002 The Pre-Council Meeting of the Meridian City Council was called to order at 6:00 P.M. on November 12, 2002, by Mayor Robert Corrie. Members Present: Robert Corrie, Tammy de Weerd, Bill Nary, Keith Bird. Members Absent: Cherie McCandless, Others Present: Bill Nichols, Mike Wardle, Brad Watson, Pauline Skeggs, Stacy Kilchenmann and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary o Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: The Pre-Council Meeting Tuesday November 12, 2002 at 6:00 P.M. If we could have, roll call attendance please Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: Council you have the Pre-Council Agenda item in front of you Items 3, 4, 5, 6, and 7. Is there any additions or corrections that you would have? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I don't hear anything so I'll move that we adopt the agenda as published. Nary: Second. Corrie: Okay motion as been made and seconded to approve the agenda the adoption of the agenda any further discussion? All those in the favor say aye. All ayes motion carried. MOTION CARRIED: THREE AYES, ONE ABSENT Item 3. Discussion of MUSS: Corrie: Discussion of MUSS. Bird: Mr. Mayor As I emailed you last night and stuff and we discussed today my main concern is -- I talked to Stacy a week ago and my main concern is that Meridian City Pre-Council Meetiny November 12,2002 Page 2 of 17 when you have a department that is handling the amount of money they are handling that we need to have a policy. As I understand from you and from Stacy that we are getting a policy in place so really if that is being put in place I have no problem of over who is over it as long as a policy is lived with and made sure that it is done by. I realize that the City Treasurer by State Statute is required to be in charge of all monies in the city so I have no problem with that as long as the policy is put in place and the Bookkeeping Financial Treasurer is over seeing that part of it. I could care less who it's under. Corrie: Just a question to Keith. You did get the email that shows all those policies? Bird: Yes I did. Corrie: Okay. Stacy do you have any other additions to that? Okay any other comments from Council? Okay fine good thank you Keith. I'll keep you up on what is going on with that. If any body else would like to see those policies I think we've got the.m so I'll send them to you if you'd like. Item 4. Discussion of Walt Morrow's LeUer of Response to Findings of Fact and Conclusions of Law: Corrie: Item Number 4 is discussion of Walt Morrow's letter of response to Findings of Fact and Conclusions of Law. I believe he is not here. Mr. Nichols can you kind of inform us on what's going on here and I think take care of that too. Nichols: Mr. Mayor, Members of the Council the letter from Mr. Morrow objected to the form of the order that granted his appeal that included in it a finding, which reflected the concerns that were raised by Shari Stiles and Gary Smith in their letters to the Council. There were letter or reports dated, weill can't remember the dates but anyway from both Shari and Gary Smith that essentially said here is the issue that we have with this Building Permit that caused them to issue this cease for order. Now the Council over turned the decision to issue the cease Work Order and directed that a Building Permit that you know that they go forward with that building. All that finding does is reflect why the Stop Work Order was issued. It doesn't mean that the Council finds those things were true or that that's what was found after the hearing. It was simply this is the reason the Stop Work Order was issued. Then in the order it basically grants the appeal, overturns the Stop Work Order, and allows Mr. Morrow to proceed with the building. That's, I believe that's, I mean that was my intent when I prepared the findings which were approved by the Council. I believe the order was approved, I think it was on a Council Agenda for approval but so I mean he has issued his letter. The only thing he was worried about was that particular finding and we only intended that finding was this is the reason why the Stop Work Order was issued to back up on. Meridian City Pre-Council Meetlny November 12, 2002 Page 3 of 17 Corrie: Okay. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: May I ask Mr. Nichols a question. Corrie: Sure. Bird: If this is left from these findings are they legally binding, those findings in that even though we did overturn all them findings. Nichols: Councilman Bird, Mayor, and Members of the Council. For the record Mr. Morrow has just joined us so I'll repeat what I said. My intent in that finding was simply to reflect what the staff members reasoning was when the Stop Work Order was issued. It was not intended to be a finding that those were in fact conditions that existed, just simply that's the reason the staff did what they did or at least that's what they submitted they felt the facts were. Mr. Morrow disagreed with those facts and he asked for this Council to consider it on appeal and the Council granted his appeal and overturned the decision to issue the Stop Work Order. As far as your questions Councilman Bird do the findings stand? Again, the finding is simply that this is the reason put forth by staff for the Stop Work Order it doesn't mean that you found that those things were true. Just simply that is what was contended by staff. It doesn't mean that you have found that those things existed but that was the reason that staff submitted to you for their stop work decision. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Maybe Mr. Morrow can tell us if this maybe what he is trying to address. guess in looking at these Findings of Fact and Conclusions of Law again I understand perfectly what Mr. Nichols is saying. I'm not sure that it's clearly in these ruling that that's what the intent is because if you look in the preamble part of it before it gets to the findings. It says that the after (inaudible) the arguments and presentations of the parties and being fully advised. In the premises issues the following Findings of Fact and Conclusions of Law and Decision of Order. All these findings were intended meet before the reasons for why the Stop Work Order was issued. There is nothing in the conclusion that says we didn't necessarily agree or disagree with those findings but we did rule on that issue on what those findings are. Maybe that's the clarity that in the conclusions to make it clear that we're not whether we address the point or counter point that Mr. Morrow is asking or we simply have a statement in this conclusion that we are not ruling on those. That we made a decision based upon what else is in here? , Meridian City Pre-Council Meetil1!J November 12,2002 Page 4 of 17 ( \..,c Then at least its clear cause I think what you are saying makes perfect sense I just don't know that it says that in here. Maybe that's why there is this discrepancy but maybe Mr. Morrow would shed some light on it at least what his perspective is. Corrie: Well we can certainly find out, Walt. Sorry we started without you. Thought you would get here just in time. Morrow: I got here just in time. I just found out maybe 10 minutes ago that I was supposed to be here. Corrie: Who told you? Morrow: My answering machine so my apology Mr. Mayor, Council, and staff for being tardy. My response is Council that the Findings of Facts and Conclusions as written leave the impression for future Council's, future staffs that I've in fact done something wrong in the pursuit of this particular process. The staff is saying to my way of thinking that I didn't go through a design review process. Nowhere in the Findings of Facts and Conclusions did they mention that Meridian doesn't have a design review process and hasn't had for 22 years. When this ground was annexed and zoned a stipulation of the annex and zoning was that time a building to go through a design review process, if there was one. Staff sided that I didn't go through the design review process. For people reading these in the future, I'm prejudice by an attitude that this guy didn't do what he was supposed to and he is getting away with something. That's the impression that those Findings of Facts and Conclusions leave me with. My response to that as a layman is that I don't want that stigma, if that's going to be sided as that's what the staff's point was in issuing the Work Order then there ought to be some verbiage that says Meridian doesn't have a design review process. How could the guy go through that process? Why are we hanging him because he didn't go through that process, so to speak? The other issues with and I understand Mr. Nichols point in terms of the technicalities but the net result for those of us that are lay folk is that we form an opinion based on what we read in terms of future projects. When future staffs submit to us a Findings of Fact from 2002 and the year 2010 that's the impression that is left and that's the wrong impression. That's my concern in terms of the issues that I responded to in those Findings and Conclusions that's the only thing within that document that I disagree with. Everything else is fine, everything is as we've discussed. We went through three or four meetings with the Council, we've discussed the issues. The balance of the findings are factual and they are fair but the impression that is created by these comments without having some sort of information that rebuts those or sets the record straight in the same area. Then it leaves a lasting impression that we've done something wrong and in fact we didn't do anything wrong. We've followed the same procedures for this project that we did with the prior four building permits at that site. That's my position in terms of how I interpret these findings. What I'm asking is that be clarified on the same page so that in Meridian City Pre-Council Meetfrl~ November 12, 2002 Page 5 of 17 the future their doesn't become an automatic bias or prejudice by those who don't know the facts or who are not willing to take the time and review the minutes of the prior four or five meetings that we all went through spaced over a years period of time. That would take real diligence on the part of staff and future Councils, future Mayor, whatever. I'm suggesting to you that that doesn't happen from a practical standpoint. That's my position. Questions? Mr. Mayor. Corrie: I guess that could be added to that on the findings. I mean we are not changing anything. Morrow: That's correct. Corrie: It's just that you are dissatisfied that it wasn't in there. For future. I don't see any problem with that. We are not changing the Findings of Facts we are just making an addition to it. Mr. Nary. Nary: I was just going to say. I mean I guess I think how it reads I guess the only thing I would say Mr. Morrow is what impressions other people have I don't know that if we can totally control that. Morrow: I understand that but if we put that there- Nary: To clarify like what you are suggesting to make sure it's clear cause I -- Mr. Nichols did say the intent was to show what, how, why were we there. What was the reason we were making this decision and I don't have a problem with that. I think it does need to be clearer that we weren't agreeing with those findings or those reasons that were brought forward and that was the reason that we overturned that decision. We just maybe need to clarify that either in the findings or in the conclusions to make it crystal clear that we didn't necessarily agree with that. That was the reason we overturned. Corrie: Any other comments? Bill do we need a motion to add the show the clear intent. Nichols: Mr. Mayor, Members of the Council whatever assistance you can give me to get it right the fourth time or whatever it is on this would be greatly appreciated. If you tell me to put it in the, at the end of that finding that Mr. Morrow disagreed with those we can do that. If you want it in the order part of it that the Council disagreed with the administrators reasons. Or certainly the design review thing has been consistent in Mr. Morrow's comments all the way through this process and he is correct there is no Design Review Ordinance. Nary: Mr. Mayor. It probably just needs and how you place it I feel I think is probably more of (inaudible) but I do think it just needs to be clarified in the findings that there was testimony, like you said, testimony on all sides Council after reviewing all of that information that then make the following conclusions Meridian City Pre-Council Meeth,y November 12, 2002 Page 6 of 17 based upon that. Especially the design review part, I mean it does seem a little silly to have that when we know we don't have that process so I don't think that's probably a poor thing to add just to make it clear as to what the reasons for those findings were and I don't think it probably would take that much clarification. Nichols: Mr. Mayor, Members of the Council and Mr. Morrow. I could also perhaps clarify that particular finding to more state that you simply found that that was the directors reasoning or the administrators reasoning for the Stop Work Order, but that you did not agree with the reasoning. Would that solve your problem Mr. Morrow? Morrow: I think it helps but I want the point made that its not there. That we don't have a design review process. Nichols: Mr. Mayor, Members of the Council, and Mr. Morrow I don't have a problem putting something more in there about there is no design review process at the time that you pulled that permit. Morrow: The issues of the letter are point by point with respect to the reasons for the Stop Work Order all those are also facts and ACHD doesn't require impact fees for non-development. ACHD doesn't require additional right of way, I furnished you a copy of the letter, and so those were things that staff either knew or should have known in terms of how they write up reasoning's for Stop Work Order that really weren't valid reasons. I have no problem with the stop work order if we are wrong you bet, we will fix it and go from there. If their issues put in a Stop Work Order that aren't factual then we got a problem with that. Nichols: Mr. Mayor, Members of the Council. If you will direct me by motion as to how you want me to change the findings. If you want me to just go on based on your discussion. What we will do is provide a copy of the draft order to Mr. Morrow for his comments and come back to you for adoption. We would do that as a matter of course anyway. I mean I think we've tried lately to try and get Mr. Morrow a copy like the one I've sent you so that he at least understands where we are coming from. Corrie: Is there anything else in that letter that you particularly disliked. Morrow: I didn't think the ACHD issues are important issues. Corrie: The letter from ACHD said that you weren't that you didn't have to do it at this time. Morrow: It was a non-development issue. Their policy is that non-development stuff we don't have to pay impact fees nor do we have to sell roadway right of way or those kinds of things. Meridian City Pre-Council Meetirll,j November 12, 2002 Page 7 of 17 Corrie: At this time. Morrow: At this time and at some point in the future if we develop the property then those things are do in payable. Corrie: Okay. But I guess I'm not following why you want to change that cause the word at this time. That's not a future thing its right now so whatever you do in the future is ACHD and your business. Morrow: That's true. Corrie: Is there any others here now, so we can address them at one time and get them all done for you. Morrow: And once again the issue of water and sewer being outside the statutory distance and if we are going to have a Stop Work Order it ought to site that the sewer and water is outside the statutory distance and that we want to review that our whatever the case might be. I have a problem with that being a citation as a reason for a Stop Work Order. When it's essentially a non-issue because there is no way to hook up to the water and sewer. Corrie: Mr. Nary. Nary: Again Mr. Morrow I think the intent that Mr. Nichols had was simply stating those reasons that were the basis. We didn't agree with those reasons. I guess I'm not sure that it makes sense to change the reason. I think that we just need to clarify why we disagree with them. Morrow: And you and I agree on what each of us are saying but coming from a different angle. As far as I'm concerned, the reasons can stay there for the Stop Work Order but I'd like it to also have some sort of verbiage that says we don't have a design review. Nary: Correct we need to clarify what is really accurate that we don't have a design review process that the water flow that was outside the statutory requirement. All of those, we need to clarify what is true. Morrow: Correct. That is all I'm asking. Nary: Sure and I don't think that's a problem. I think that we can do that. Corrie: I'm just trying to clarify what you are looking for. Morrow: Well I'm sure Mr. Nichols can craft something up that he and I can look at and agree that it's fine. Meridian City Pre-Council Meelill!;! November 12, 2002 Page 8 of 17 Corrie: We will try. (Inaudible discussion amongst Council Members) Corrie: Mr. Attorney does that give you enough time. I mean you're busy but three weeks. Nichols: Mr. Mayor, Members of the Council I'll do my best and we'll try to get - I'll get Mr. Morrow a draft before I send it to you. Corrie: That will be fine. De Weerd: That would be preferred. Bird: Mr. Mayor. Corrie: December the 3rd. Bird: December tlie 4th remember we're not going the 3rd. Corrie: That's right I got this other engagement. Bird: We're going the 4th. Corrie: December the 4th that's fine. Bird: Mr. Mayor. Corrie: Yes, Mr. Bird. Bird: With that, I would make a motion to make Mr. Nichols happy that he change these Findings and Decision of Order as has been discussed and re- discussed and have them ready for review by Mr. Morrow and the Council on December 4, 2002. Nary: Second. Corrie: Okay motions made and second any further discussion. All those in favor? All ayes, motion carried for December 4th. MOTION CARRIED: THREE AYES, ONE ABSENT Morrow: Thank you. Corrie: Thank you. Meridian City Pre-Council Meetinl,j November 12, 2002 Page 9 of 17 Item 5. USGA Inspection Report for Cherry Lane Golf Course I Cherry Lane Golf Course Inspection: Set up Committee to Review Corrie: Item Number 5, USGA Inspection Report for Cherry Lane Golf Course I Cherry Lane Golf Course Inspection. Does the Council have this report - one of those? Bird: Yes we do. Corrie: Mainly tonight, I really wanted to make sure that everybody got one. You got one of these too guys right, the attorneys, and everybody's, record show that the heads are nodding up and down not sideways. Okay and there are some things in here that we do need to discuss and talk about. I will open it up to Council if there's anything that they want to discuss about this right now I think we should really set a time and talk about this because there is some questions about what the city can do, what the lessee and lessor. I'm not an attorney I don't know lessee or lessor. Maybe we can do that so anybody have any other suggestions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I definitely do. Most of these agreements and stuff were drawn up before anyone of us was in our seats that we're in now. I'm probably the oldest regarding (inaudible) and kind of know something about it. De Weerd: You are the oldest. Bird: I am the oldest no I'm second to the oldest. Corrie: All right, we'll just get on with business please. Bird: Anyway I believe - and I agree with you Mayor we need to get a group together, sit down, and discuss at the Council Mayor. I also believe that we need to have people involved that were in the original design. I can name you a few that I think - Grant Kingsford, Bert Meyers, and Walt Morrow guys that were on the Golf Course Commission that helped design these. I was not real shocked because I knew that the original developer that we had do the front nine didn't do a real good job. I was quite shocked that the back nine didn't adhere to standards, which the city put in at that point. I agree 100 percent with you. We need to get down, get a set, see who's going to be liable for what and get it going. I realize that regardless who does it we're probably going to have to do it a hole at a time or a backside or a front side at a time but we need to have it done. Meridian City Pre-Council Meetinl,j November 12, 2002 Page 10 of 17 Corrie: Any comments? I think we need to set some time aside that we can all sit down, talk, and kind of go through this step by step because there is numerous questions involved in this report. If we can do that maybe we can get with you, the golf course people and set some time up here. Does that sound reasonable? Butler: Yes, JoAnn Butler, 251 East Run Street. It does, we first of all wanted to say that we thank the Council for funding this USGA Baseline Study because we know that that's what the city's been looking for, for a long time something to give the city and Cherry Lane Recreation some direction here. Clearly, the issue is that was raised in this report that face the city, the irrigation system, that face Cherry Lane Recreation replacing equipment are not inexpensive items. They are the items that it's going to take to make this a first class golf course. That's what since the late 70's the city has always said that's what we're looking for in Meridian a first class golf course for recreation and something to draw business to the city as well. I just wanted to tell you that today we had a meeting with the folks that walked the course with the USGA Representative. Mr. Berg was there and Creg Steele was there from the Park's Commission. Elroy Huff was there and the folks from' Cherry Lane Recreation and Sharon Gallivan from my office who frankly has gone through every file that this city has since the early 70's, mid 70's on the golf course and all the subdivisions around this area. It's been incredible. I'm always surprised that she still has hair, that she hasn't just taken it out by the tops. Pulling it together and understanding exactly where the city has come through over the last two decades and where you've gotten to now I think with this USGA Baseline, the group that went and met today we had a really positive meeting. It was a really upbeat meeting. We said look, we've got something we didn't have in the late 70's a golf course. Yes, there are problems we need to address them but everybody agreed that it's - even today, we could see the steps, the tasks and the direction that we could take. We did say - and I'll propose this to the Council that what is probably needed most of all - what you had back in the 70's was a volunteer committee. Volunteers are tremendous especially those with professional background. If the city can possibly see it's way clear to dedicate a staff person even a couple hours a week to be the point person, to be the person that can coordinate and direct, and kind of make sure that things are kept on task. This will happen a lot faster, a lot more methodically and I think everybody would be a lot more satisfied with that. That's something as we work towards an overall master plan I think that would be really important. Yes, we would love to possibly meet with staff again, maybe a liaison. Would the Council perhaps, Park Liaison might be the best person to sit down very shortly, set a series of meetings, and get those tasks underway. Thank you. Corrie: Okay thank you JoAnn. Okay will do. Any other discussion? Butler: One more question, statement. My client says we wanted to say when we all got together just so you know we did all agree that this fairly captured the tour of the golf course. In fact, what we're going to do, we had other notes and Meridian City Pre-Council Meeting November 12, 2002 Page 11 of 17 we had digital pictures that we put together on a CD. We'll get those to staff as well so they have them. Thank you. Corrie: Good, thank you. Okay, I'll be getting in touch with you or JoAnn or whomever you would like and we'll get that going. Good, thank you. Any other questions? Bird: I have none. Item 6. Discussion of City Public Information Officer: Thinking about possibility of position Corrie: Okay discussion on City Public Information Officer. This was brought to me by the Chief that was talking - Chief of Police about some information officer that he was thinking about using. I told him that it would probably be, might be a good idea that we might have it for the whole city rather than just one department. I did want to - I didn't get a chance to talk to you did I? I wanted to talk to everybody before we got it on the agenda but I thought I would get this done. Just kind of informational purposes to the City Council some of the things that I was looking at when the Chief was talking about a Public Information Officer for the department is that it might be better if the city, not necessarily now but if we don't talk about it. I didn't want to go and put somebody on for the city though we may have the money for it at this time that then it comes the time to do it next year we don't have the money or it didn't (inaudible). I wanted everybody to think about it on a Public Relations Officer it would help us with some of the things that we have discussed with the media and what have you. Chief do you have any ideas what you were thinking about? I put down here someone that would be a local media personnel. Some of the things that they would have - I think Boise has a public relations person and Nampa does, Dale Dixon. A lot of times we have the messages go out of here in different departments, the Mayor's Office or Park's and Rec. We just need somebody that can kind of help us do some high profiling of the city some of the things we do that's good. If we do it bad that we could have, a way to do the press and this was one idea of getting - an idea of how we could - if the mill levy they could get to the press handier. I just wanted to run it by you, let you think about it we're not going to be doing anything now. I talked to Cheri, Tammy and like I say I didn't get with Bill so let's - have you got any ideas? I know Keith, I talked to him this morning and he said he had some ideas so we'll start with you Keith. Bird: Let's listen to the Chief. Corrie: Okay Chief. Worley: Mr. Mayor, Members of the Council I don't know that I really have anything to add to what the Mayor has already informed you. We were talking about the need to have within the Police Department some training and an Meridian City Pre-Council Meetiny November 12, 2002 Page 12 of 17 individual that could be a primary contact for some of the more high profile things that we may get into. Certainly, that's not a full time job. There are some benefits to rather than having somebody that has some other type of training and then try to indoctrinate them into media presentation. I think the finding of many other agencies, public and private is that it's better to get somebody that has the media background and go the other direction. That was kind of our discussion that there are several things going on in the city, certainly there is not enough going on in any individual department to justify a full time media person but the potential of doing it citywide. This is not - what we discussed the issue of whether or not it's a full time job certainly just doing stand ups in front of a camera on any high profile kind of thing no there is not. There isn't enough to do that in our sister city to the east. The benefits lie in preparing other things. One of the things that we talked about in the Department Head meeting this morning is things like timeliness story which are human interest kinds of things that promote the city but really doesn't make any difference whether they are put forth in the media today or next month. Something that can be put forth that supports the city just on an as available basis, space available within the print media particularly. Those are just some ideas that we may be able to use somebody of that stature and that caliber to promote the city. Corrie: One of the things too, I failed to mention was the full time position. Next year it may require to take something from somebody else so you have to think about that if you do want to do something like that next October. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: As I told you I had quite a few views on it and probably don't agree with a lot of it. I've got to do - I would have to do more thinking when you get with it. Right now, just off the cuff I have a real problem with it. We want to compare to Nampa who just hired over 65,000 people a .90 mill levy down turn, the economy's down. Private people are tightening their belts. The public people I guess want to loosen theirs. Boise I can understand that 200,000 people. They have twice as many people in their Police Department alone as we have in our whole city employed. I am open-minded about it. I'm not completely c1osed- minded like I am on some issues. I really, really have a hard time when I hear people up here talking all the time about raising the mill levy, wanting the mill levy raised and we just keep putting staff on. We just keep growing the city staff. It's kind of hard to go - and you know, we're out here getting partnerships within our parks, which I think is the greatest thing that's ever happened to help finance the development of parks. Yet, we're doing all this other stuff. Like I said, I'm open- minded. It's not something that I would want to make a decision on immediately. I want to look at it and I want to put the facts in the figures. I have the most utmost respect for the gentleman that brought it fOlWard on the deal. I would be very fair about it but I also think we need to really look at the valleys economy Meridian City Pre-Council Meetlny November 12, 2002 Page 13 of 17 and you know we're affected with the State's budget too. When they're down, we don't get the revenue sharing that we have in the past and then everybody knows the State is down. Like I said in private, we're tightening our belts so that's my saying. Like I said Mayor, I'm very open-minded about it. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Next time Keith Bird says he says thing very short and concise I will argue that point. I do have a couple of comments. First, fundamentally I am opposed to this because I think this is something that should be part of the budget process. When Council approves a budget, they approve the number of part time and full time employees as well as the dollar figure. These kind of discussions while I see that this position is needed but it should be weighed against all the other needs of the city and shouldn't be isolated from those. That is why we do a budget process. The second issue is right now we don't have a public image problem right now. It's one thing when there's a lot of crisis and maybe this is more of a proactive approach and that's why I think it can wait for the budget process. I guess with Keith's comment about the approaching mill levy conversation which we'll have next week in Pre-Council I would hope that it's not seen as we're adding a position in the middle of a budget cycle that we have extra money to spend. They're all things that we just need to take into serious consideration and I think we have a process and we really should follow it. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I'm not going to promise to be short but it's going to be anyway. I think there are some conceptually good things that can be done through this Public Information Officer type of position. I just think we're really not there yet. We don't have a proposal of what this job would do, how would you make it full time, what would it cost, I mean there's a whole lot of other questions to be asked. With Boise, they have a Public Information Officer that works for the Mayor that doesn't only do that that has other functions besides that. There is a Public Information Officer that also works for the Police Department separately and that is a full time job. I think there are probably some things that could be considered in whether or not it's in the middle of a budget year or at budget time. It doesn't matter to me at least at this time but I think we need a whole lot more information. I also think we would have to evaluate whether or not contracting for that type of function would be just as beneficial to the city and we're looking at a task that we're talking about whether it's a mill levy. Whether there's a necessity for on going need versus a particular project then we would have to look at whether or not tasking that through a contract would may be a better more official way to go. Then you're not incurring a long-term commitment. You're not Meridian City Pre.Council MeetinH November 12, 2002 Page 14 of 17 incurring the growth in our personnel at a time like Councilwoman de Weerd said where we're also telling the voters that we don't have tremendous amount of funds to be able to provide a certain level of service that we would like to be able to provide yet we can add staff. I think there is a way to get to some of those things. I don't think the city has an image problem but I think that we've seen over the course of time that I've been here that there are occasional issues that have come along where we've thought if we had a person who had the particular training, particular expertise in those areas and getting that information out to the public in a very good way it wouldn't have hurt. It would be a positive. I think there's a seed here that really makes some sense. I don't think we've really got all of it yet and whether or not it's a full time position or something else we're probably not ready yet on that. I guess I'm not really ready to say we don't need it at alii just think we need to look at what possibilities, what would we have to do and whether or not it needs to be a full time position, contracted or something like that. Bird: Mr. Mayor. Corrie: Let me - Mr. Bird go ahead and I'll tell you. Bird: I just wanted to mention and I agree with Tammy and Bill that it's something that we could look in on a contract. There are people out there that do media work on contracts. We used them for quite a few years at the speedway they were very successful on the deal. That's the - the Mayor had talked about that with me this morning too. I forgot to mention that. Corrie: Thank you. Yes, just to kind of set the record straight. I wasn't trying to do this now with a city person taking over. I would (inaudible) mainly what Mr. Nary said it's a seed for you to think about. I, in thinking about in our staff meeting too I got the staff's ideas and what they thought of it. They came up with a lot of good ideas but one of the things that we definitely have to look at is the cost. What are the factors? Really, what I was doing tonight is I wanted you to think about this and maybe in the next six or seven months that you can be thinking about it do we want to do something like that? You have the capabilities of this (inaudible) whether you want to do it or not. I did want to plant the seed that there's a possibility that might work for us. It might not be this year it might not be next year but at least you're thinking about it. Like I told Keith this is not a town of 5 or 6,000 anymore it's 40 and it's growing rapidly. As far as what they could do I think that they could be a tremendous asset to the things that we want to get done. Mainly tonight I just want you to see what you could think about it and I didn't even think about we were going to make a decision tonight. The fact is if I were sitting on the Council the same thing, I wouldn't make a decision tonight either with not any more facts than we have. When Chief asked about that as a part time person that training for the Police Department I just said maybe we could have the Council think about it for down the road. With that being said - Meridian City Pre-Council Meetirll,j November 12, 2002 Page 15 of 17 De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: You know I appreciate boy all this advanced notice in thinking about a position. Certainly, again, I go back to, and I appreciate the thought that we can look at this in the budget cycle because when you start talking about on going positions that's when we really need to look at it. This position compared to a Fire I nspector or another Police Officer you know I want to know not only more about the position that we would be looking at but how funding is for all the other anticipated needs. That's why it's difficult for me to look at something outside of the budget presentations when we don't know - well then, Stacy comes for a need for another Accounting Tech and Pauline comes to us for a Training Tech. I'm sure there's a whole - will you stop it. I'm sure there's a whole multitude of need out there but I would like to weigh it against other things. I like the idea of maybe contracting on an as needed basis if those are the kind of things we need to do because we do have discretionary funds that we can do professional type ~f services for. Maybe it's even a reallocation of a positions duty. There's a lot to explore between now and the budget process. The seeds been planted and I think we all agree there is a definite need for someone to do it. I thought that's what we gave you the raise for. Corrie: You didn't give me a raise. (Inaudible discussion amongst Council Members) Item 7. Update on PAL and MYB Development Partnerships: Meeting tonight with Elroy Corrie: The last items the update on PAL and MYB Development Relationships. Bird: Mr. Mayor. Corrie: Keith. Bird: Yes, they are meeting PAL, Meridian Youth Baseball and the Lions Club are meeting at 6:30 tonight down at the Park's and going over -- as we already know we have a meeting tomorrow. Elroy is working with them to give it - I'll report to you. I'll send you all an email and see what comes up and if they discussed anything. We do have a letter of intent that the Council authorized the Mayor to send out to the Meridian Youth Baseball for the remaining 25 acres or so whatever the acreage is at the west side of Settlement Park so that they could start their fund raising. That has been basically taken care of on that part we just need to get the agreement and Mr. Nichols is looking at Boise's agreement with the Boise Noon Optimist and basically all we need to do is change the names as I understand. It's a pretty good deal. Meridian City Pre-Council MeetiriIJ November 12,2002 Page 16 of 17 Nichols: Mr. Mayor, Members of the Council it's not quite so simple as just changing names. Bird: I know in long term you kind of have to (inaudible) money. Nichols: Certainly, we are appreciative of the work that Boise City put into the Optimist Agreement and then we'll use that as a template for what we do. The key thing is to make sure that the groups and at least the city is able to recommend to this Council who does what. That's what staff is working on with these groups is what are the groups saying they're going to do and what do they expect the city to do so that we have something to put forward to you that to then put into an agreement? Bird: Anyway that's the update_ Corrie: Okay. De Weerd: Mr. M~yor. Corrie: Mrs. de Weerd. De Weerd: I know that Mr. Bird said that he would email us an update but if we can also have it on our Pre-Council just to be on public record. Bird: You bet no problem- ***End Of Side One*** De Weerd: -- appreciate you sending out the letter of intent. Did it specify that it would be specifically in Settler's Park? Bird: Yes it did. Corrie: Yes in the west part. Bird: Yes. De Weerd: So that discussion has already been had with PAL and everyone is on board with that? Bird: That's what's being taken care of I believe tonight down there. De Weerd: Okay. Meridian City Pre-Council Meeliny November 12, 2002 Page 17 of 17 Corrie: I think just a little more clarification that Keith will be talking to that group tomorrow because there are some misunderstandings of that group and Keith can straighten it out. De Weerd: With what group? Bird: The Park's and Recreation. Corrie: Park's and Rec Commission. They're working on it as well (inaudible). That (inaudible) the Pre-Council Meeting items so with that I will entertain a motion to close the Pre-Council Meeting Agenda. Then we'll open the Regular Meeting in about 10 minutes. Bird: So moved. De Weerd: Second. Corrie: Okay mo1ion made and second all those in favor say aye. All ayes, motion carried. The Pre-Council closes at 10 minute till 7:00. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 6:50 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: ~ ROBERT D. CORRIE, MAYOR !.z- 110 / tJ?/ DATE ** TX CON~ ~ION REPORT ** AS OF NOU 13 'e2. 4e PAGE. 01 CITY OF MERIDIAN 19 2e 22 24 25 26 27 28 29 30 31 32 DATE TIME TO/FROM 11/13 08:26 PUBLIC WORKS 11/13 e8:26 2084664405 11/13 e8:29 8841159 11/13 08:32 2088840744 11/13 e8:33 2088467366 11/13 08:34 208 898 5501 11/13 08:34 LIBRARY 11/13 08:35 92083776449 11/13 08:36 208 388 6924 11/13 08:37 2088886854 11/13 08:38 89S0390 11/13 08:39 Laurel STATUS OK OK OK OK OK OK OK OK OK OK OK OK MODE UF --S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S EC--S MIN/5EC PG5 00'12" 001 00'21" 001 00'21" eel 00'21" 1001 0121'21" 001 00'213" 1001 130'24" 001 e0'213" 001 130'22" 001 1210'21" 001 00' 19" 001 00'21" 0el CMOIl 175 175 175 175 175 175 175 175 175 175 175 175 CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, November 12, 2002 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X TammydeWeerd ~ Bill Nary ~ Cherie McCandless ~ Keith Bird -L Mayor Robert Corrie 2. Adoption of the Agenda: tz.?~VL Discussion of MUBS: ;P(}/;ci~J" l'>t ;J1A.",~hv /k-CQrvrv-f ;^,J Discussion of Walt Morrow's letter of Response 10 Findings of Fact and Conclusions ofLaw: dJnen-d .;:/.,c f c1-1 ./rr.. /z..~-f -t?2.- USGA Inspection Report for Cherry Lane Golf Course f Cheny Lane Golf Course Inspection: .{:et ~ c.d>Ylh>-/h~ -I<' (tev/ew Discussion of City Public Info~mation Officer. ... -rA./n/?/Aj Q6()<<..:r 1'&>.>1"/6;1, 'lJ c1'" ,tJ",.r;i"-<:n-J Update on PAL and MYB Development Partnerships: /'he.e.f~ i-<' nJ~kf ~m r9/71,J 3. 4. 5. 6. 7. MaidLln CityC""".i1 Atcndo.-N""....b...12, 200l 1'06" 1 of l All ~ 1"=""&1 publ;em."'nga dutlJ b""""", prop<ny oflbo Cliy otMoriwlln. "",,yon. dMiriJ18 accommadoJion for dislbiliti.. rcl"'Ofl '0 docvmertb: ond/or .corin!:' pi""". ""nlt.<l the City CI<1k', Office ot SU-I433 .t !<!Iot 48 how:o prior 10 lb. p.b];" m.eti"1:- ** TX CONFIRM~. _IN REPORT ** CITY OF MERIDIAN 01 02 03 05 06 DATE TIME TO-FROM MODE MIN_SEC PGS 11/08 14: 59 POST OFFICE EC--S 00' 26" 001 11/08 15:00 ID PRESS TRIBUNE EC--S 00'19" 001 11/08 15: 01 208 888 6700 EC--S 00' 19" 001 11/08 15:06 208 888 1983 G3--S 00'26" 001 11/08 15: 15 LEGAL DEPARTMENT ----S 00'00" 000 THIS DOCUMENT IS STILL IN MEMORY STATUS OK OK OK OK BUSY CMDll 128 128 128 128 128 --------------------~-----------~--------------------------------------~-------------------- P 11c<2e. ? OS t ft)(' pvJ;UC YLoti Ce. - 1 haJILts ! CITY OF MERIDIAN PRE.COUNCIL MEETING AGENDA WedneSday, November 12, 2002 at 6:00 p.m. CiW Council Chambers 1. Roll-call Attendance: _ TammydeWeerd Cherie McCandless _ Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Discussion of MUSS: 4. Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of law: 5. USGA Inspection Report for Cherry Lane Golf Course I Cherry Lana Golf Course Inspection: 6. Discussion of City Public Information Officer: 7. Update on PAL and MYB Development PartnerShips: Meridi"" City Council ^8end~ - Novemh<:r 12. 2002 P'gc 1 of I All m:lteri31s pttSented 3t public mccl;ns.;hall become property oflhe Ci1y ofMeridi'n, Anyone desiring .ccommod~tion for distlbilities related to documcnlS .ndlor ~oarinEi3 ple3.1e cont:lct the City Clerk's om.c ,t aSS4433 .t I~st 48 ~our5 prior 10 the public meeling. ** TX CONFj ;JON REPORT ** 101 102 10] 105 106 107 108 109 110 11 12 1] 25 27 DATE T [ME TO/FROM 11/108 14:22 2108 ]88 6924 11/108 14:2] 21088886854 11/138 14:24 208]757154 11/108 14:26 89510]910 11/00 14' 28 2108 387 6]93 11/108 14'29 RDR CTY DEUELMT 11/108 14']10 CHERIE MCCRNDLES 11/108 14:31 CHERRY LANE 11/108 14:]2 POST OFFICE 11/108 14:]] 200 888 1983 11/00 14:]4 ID PRESS TRIBUNE 11/108 14:]5 2108 888 671010 11/108 14:52 LEGRL DEPRRTMENT 11/138 14:5] Laurel MODE MIN/SEC PGS EC--S 1010'29" eel EC--S 00'25" 1301 EC--S 1310'25" eel EC--S 1313'25" eel EC--S 1010'25" 1001 G]--S 1013'410" 1301 EC--S 1310'29" 0101 EC--S 010'29" eel EC--S 013'35" 0101 G3--S 1013' 310" 13101 EC--S 100'26" 10101 EC--S 1010'24" 1001 ----5 010'130" 10010 EC--S 010'26" 1301 THIS DOCUMENT IS STILL IN MEMORY AS OF NOV 108 '02 i CITY OF MERIDIAN PAGE. 101 CMDlI 127 127 127 127 127 127 127 127 127 127 127 127 127 127 STATUS OK OK OK OK OK OK OK OK OK OK OK OK BUSY OK ------------------------------------------~-----------------~------------------------------- ? tea.se. <Pl)bi f;y PLlJAi-c.. t1;n-) l't. - -rhOJYl rs ! MAYOR Robcn D. COrri. CITY COUNCIL MEMBERS Tammy deWeerd William L. M, NaJy Cherie MeC:Uldless Keith Bird olfe~;dkfii~ ~ ~ \_ JD^.HO ! ~'" LEGAl.. DEi'ARTMENT (2081288.2499. Fo. 288.2501 PARKS &0 RECR~TION (208 &118.3579 . Fa< 898.5501 PUBUCWORKS (208) 898.5500 'Fox 887.1297 BUILDING DEPARTMENT (208) 887.2211 . Fa. B87.l297 ?LANNJNv "'ND ZONJNG (208) 8S4-SSl3 . F,. ggg-68S4 NOTICE OF PRE-COUNCIL MEETING MERIDIAN CITY COUNCIL NOTICE IS HEREBY GIVEN that the City Council of the City of Meridian will hold a Pre-Council Meeting at City Hall, 33 East Idaho, Meridian, Idaho, on Tuesday, November 12, 2002 at 6:00 P.M. The Meridian City Council will be discussing agenda items which are on the regular scheduled City Council meeting as well as the following issues: - Discussion of MUSS - Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of Law - USGA Inspection Report for ChaIT}' Lane Golf Course I Cherry Lane Goff Course Inspection - Discussion of City Public Information Officer - Update on PAL and MYB Development Partnerships: The publiC is welcome to attend the meeling. DATED 1his all1 day of November, 2002. ** COMMUNICRTIONS REPORT ** RS OF NOU 08 '02 14:58 PRGE.01 CITY OF MERIDIRN TOTRL PRGES TOTRL TI ME SEND 0030 SEND 00012' 05" RECE WE 0000 RECEIUE 00000'00" DRTE TIME TO/FROM MODE MIN/SEC PGS CMDt:t STRTUS 01 11/08 14:22 208 388 6924 EC--S 00'29" 001 127 OK 02 11/08 14:23 2088886854 EC--S 00'25" 001 127 OK 03 11/08 14:24 2083757154 EC--S 00'25" 001 127 OK 04 11/08 14:25 LEGRL DEPRRTMENT ----S 00'00" 000 126 BUSY 05 11/08 14:26 8950390 EC--S 00'25" 001 127 OK 06 11/08 14:28 208 387 6393 EC--S 00'25" 001 127 OK 07 11/08 14:29 RDR CTY DEUELMT G3--S 00'40" 001 127 OK 08 11/08 14:30 CHERIE MCCRNDLES EC--S 00'29" 001 127 OK 09 11/08 14:31 CHERRY LRNE EC--S 00'29" 001 127 OK 10 11/08 14:32 POST OFFICE EC--S 00'35" 001 127 OK 11 11/08 14:33 208 888 1983 83--S 00'30" 001 127 OK 12 11/08 14:34 ID PRESS TRIBUNE EC--S 00'26" 001 127 OK 13 11/08 14:35 208_888 6700 EC--S 00'24" 001 127 OK 14 11/08 14:37 3810160 EC--S 00'27" 001 128 OK 15 11/08 14:37 PUBLIC WORKS UF--S 00'10" 001 128 OK 16 11/08 14:41 8841159 EC--S 00' 19" 001 128 OK 17 11/08 14:42 2088840744 EC--S 00'19" 001 128 OK 18 11/08 14:43 2088467366 EC--S 00'19" 001 128 OK 19 11/08 14:44 208 898 5501 EC--S 00'20" 001 128 OK 20 11/08 14:46 LIBRRRY EC--S 00'21" 001 128 OK 21 11/08 14:47 IDRHO STRTESMRN EC--S 00'19" 001 128 OK 22 11/08 14:48 208 388 6924 EC--S 00'21" 001 128 OK 23 11/08 14:49 2088886854 EC--S 00'19" 001 128 OK 24 11/08 14:50 2083757154 EC--S 00'20" 001 128 OK 25 11/08 14:52 LEGRL DEPRRTMENT ----S 00'00" 000 127 BUSY 26 11/08 14:52 8950390 EC--S 00'20" 001 128 OK 27 11/08 14:53 Laurel EC--S 00'26" 001 127 OK 28 11/08 14:54 Laurel EC--S 00'21" 001 128 OK 29 11/08 14:55 208 387 6393 EC--S 00' 19" 001 128 OK 30 11/08 14:56 RDR CTY DEUELMT G3--S 00'39" 001 128 OK 31 11/08 14:57 CHERIE MCCRNDLES EC--S 00'23" 001 128 OK 32 11/08 14:58 CHERRY LRNE EC--S 00'21" 001 128 OK ** TX CON? ,fl ON REPORT ** AS OF NOV 08 '02 l PAGE. 01 C[TY OF MERIDIAN DATE TIME TO/FROM MODE M[N/SEC PGS CMDII STATUS 14 11/138 14:37 381131613 EC--S 130'27" eel 128 OK 15 11/138 14:37 PUBLIC WORKS UF--S 1313' 113" 1301 128 OK 16 11/138 14:41 8841159 EC--5 013' 19" 001 128 OK 17 11/08 14:42 213888413744 EC--S 130' 19" 001 128 OK 18 11/08 14:43 21388467366 EC--S 13\3' 19" 001 128 OK 19 11/138 14:44 208 898 55131 EC--5 130'213" eel 128 OK 20 11/138 14:46 L[BRARY EC--S 130'21" eel 128 OK 21 11/138 14:47 IDAHO STATESMAN EC--S 1313'19" eel 128 OK 22 11/138 14:48 2138 388 6924 EC--S 00' 21" eel 128 OK 23 11/08 14:49 21388886854 EC--S 1313' 19" 1301 128 OK 24 11/08 14:513 21383757154 EC--S 1313'213" 001 128 OK 26 11/138 14:52 895133913 EC--S 1313'213" 001 128 OK 28 11/138 14:54 Laurel EC--S 1313'21" eel 128 OK 29 11/138 14:55 208 387 6393 EC--S 1313' 19" 1301 128 OK 313 11/08 14:56 ADA CTY DEVELMT G3--S 1313'39" eel 128 OK 31 11/138 14:57 CHERIE MCCRNDLE5 EC--S 1313'23" eel 128 OK 32 11/138 14:58 CHERRY LANE EC--S 1313'21" 001 128 Ok P~e. ?ost !PI"" p/fiktJ.cfLonCi - ThMlk-S.f CITY OF l\1ERIDIAN PRE.COUNCIL MEETING AGENDA WedneSday, November 12, 2002 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: _ Tammy de Weerd _ Bill Nary Cherie McCandless _ Keith Bird _ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Discussion of MUSS: 4. Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of Law: 5. USGA Inspection Report for Cherry Lane Golf Course I Cherry Lane Golf Course Inspection: 6. Discussion of City Public Information Officer: 7. Update on PAL and MYB Development Partnerships: Mend;"" Cll)' Coonoil ....ge.d. - No.emb..- 12,2002 P'se I or I All m.~ri.ls pt(Senled .lpool;, moelings s1u11 beeo,"", P"'P'''>' .'[he Ci'y orMend;,n. Anyon-=- dC:SLrins.sl;:~ommodltion fer diubiHrio(:$ tcbtcd to doc:umr.:nt$' andf.QT h/;'JIrinSS ploo.lo eonooe"h. City Clerk'. Office at SSH4~J" I..., 48 hours pri.r to the public rnecl;ni:- ** TX CONF I; :ION REPORT ** AS OF NOU 13 '02ua:51 PAGE. 01 CITY OF MERIDIAN DATE TIME TO/FROM 01 11/13 138:40 2138 387 6393 02 11/13 138:41 ADA CTY DEUELMT 133 11/13 138:42 CHERRY LANE 134 11/13 138:43 POST OFFICE 05 11/13 08:44 208 467 9562 05 11/13 08:45 208 888 6700 08 11/13 138:49 38101613 09 11/13 138:50 2138 888 1983 MODE MIWSEC PGS CMDII STATUS EC--S 013'21" 1301 175 OK G3--S 1313'39" 1301 175 OK EC--S 1313'23" 13131 175 OK EC--S 00'28" 001 175 OK EC--S 1313' 22" 0131 175 OK EC--S 00'21" 1301 175 OK EC--S 00'29" 001 175 OK G3--S 1313'28" 001 175 OK CITY OF MERIDIAN PRE-COUNCIL MEETING AGENDA Tuesday, November 12,2002 at 6:00 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd ~ Bill Nary ~ Cherie McCandless -X- Keith Bird J.... Mayor Robert Corrie 2. Adoption of the Agenda: tzl'~ve.. Discussion of MUBS: jJ{)I/c.i~.J' In_ ,o14-~~- !kc&'u.....:r;^J Discussion of Walt Morrow's Letter of Response to Findings of Fact and Conclusions of law: tfllnl!n-tt .;:/-;? fell' -/b1. 1Z.~~-t?Z- USGA Inspection Report for Cherry Lane Golf Course I Cherry Lane Golf Course Inspection: .;::et "'fl C~ 'r>-/ H.{;.l!.- .f<> ('LI! vie w Discussion of City Public Infonnation Officer:.... :;., -iAih/,e:.ih,J ~6.,"J- 'p&'r//'bi"?:t (>T jJo,k j"-<>?J Update on PAL and ~YB Development Partnerships: /'h.U~ j-q ~J"pkf t..-/t?L. GIN:; 3. 4. 5. 6. 7. MoridiAn City c"""ca A&<ed& - NO'Iomb<r 12, 2002 P'lV'l of I All rnBlm.l< [lfCllOlJlod Ill. public moronS" d>oll b= P"'!>M)' oIllu: Clly "r Maidi"", Any.n. dOSiring i1CCO/lltllOda1lOll for4i$Obilitios rc'O!od to document< nndlorhcarinl? pi.... <onlll..lh. City Clork'. Olli,,", ot2S8-14J3 at 1..1148 ""un prior 10 lb. po.li. medin\:-