HomeMy WebLinkAbout2002-05-29
CITY OF MERIDIAN
CITY COUNCil REGULAR MEETING
AGENDA
Wednesday, May 29, 2002 at 6:30 p.m.
City Council Chambers
1. Roll-call Attendance:
X Tammy de Weerd X
X Cherie McCandless X
X Mayor Robert Corrie
Bill Nary
Keith Bird
2. Adoption of the Agenda: Approve with Amendments
3. Executive Session as per Idaho Code ~ 67-2345(1)(f): Move to end of
Agenda - no decision
4. Consent Agenda:
A. Approve minutes from May 7, 2002 City Council Regular Meeting:
Approve
B. Approve minutes from May 14, 2002 City Council Special Joint
Meeting I Workshop with Meridian Rural Fire Protection District
Commission: Approve
c. Easement for Touchmark Phase 1-B: Approve
D. Temporary Sewer and Water Easement for Bridgetower
Crossing No.1: Approve
E. Waterline Easement for Storage Cubby's Project: Approve
5. Assessment Briefing by Ada County Assessor Bob McQuade:
Presentation
6. Request for Waiver of Notice Requirement for A.C.D.S. Project:
Rhonda Miller for PAL Soccer: Need to Review Application
7. Department Reports:
A. Finance Department - Stacy Kilchenmann:
Meridian City Council Agenda - May 29,2002 Page I of2
All materials presented at public meetings shall become property oflhe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
1. Finance Report: Presented
2. Purchasing Policy: Draft
3. Woodbridge Latecomers Payment Agreement: Approve
B. Public Works Department:
1. Award of 2002 Fire Hydrant Project: Approve to Star
Construction for 31, 958.00
2. Award of Waste Water Treatment Plant Lighting Project:
Approve to Custom Electric for $22,500.00
3. White Drain Sewer Trunk - Crossing and Easement
Agreement with Settlers Irrigation District: Approve
8. (Items Moved from Consent Agenda)
9. Ordinance No. ; Allowing for Criminal Backaround
Checks on applicants of permits I licenses with the City Clerk's
Office: Table to June 11, 2002 City Council Workshop
10. Public Hearing: Water and Sewer User Charge Modifications:
Approve
Meridian City Council Agenda - May 29, 2002 Page 2 of2
All materials presented at public meetings shall become property of the City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
CITY OF MERIDIAN
CITY COUNCIL REGULAR MEETING
AGENDA
Wednesday, May 29,2002 at 6:30 p.m.
City Council Chambers
1. Roll-call Attendance:
x
)(
2.
Tammy de Weerd X
Cherie McCandless ')(
X Mayor Robert Corrie
Adoption of the Agenda: . -;f
Ci/j?p7^tJ I/Ie.. tJ/l-I>....> tt/;t.e~/N~ 5
Executive Session as per Idaho Code ~ 67-2345(1)(f):
(J14Jve .f!;; ~ efLti. c+- ~v ~ f1..-<) dkc.<)}.~
Consent Agenda:
Bill Nary
Keith Bird
3.
4.
5.
A. Approve minutes from May 7,2002 City Council Regular Meeting:
arprpv.e...-
B. Approve minutes from May 14, 2002 City Council Special Joint
Meeting I Workshop with Meridian Rural Fire Protection District
Co fYlfYliss ion: t?vf'j?Y17 VLe....
C. Easement for Touchmark Phase 1-8: cr..rTl'OVL--
D. Temporary Sewer and Water Easement for Bridgetower
Crossing No.1: arrrv ~
E. Waterline Easement for Storage Cubby's Project: 4fPov..e-
Assessment Briefing by Ada County Assessor Bob McQuade:
jJreJ~~
Request for Waiver of Notice Requirement for A.C.D.S. Project:
Rhonda Miller for PAL Soccer: _
~ -/-i) r€ VJ".e j,V- c&fJfU /ca.h'f7r.J
Department Reports:
6.
7.
A. Finance Department - Stacy Kilchenmann:
1. Finance Report: fYtL~~
2. Purchasing Policy: ~
Meridian City Council Agenda - May 29, 2002 Page I of2
All materials presented at public meetings shall become property ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
3. Woodbridge Latecomers Payment Agreement:
~'?ve.
B. Public Works Department:
8.
Award of 2002 Fire Htdrant Project: 41 '71 /:Jca 00
a/prol/V!.. to (Jnz.-tX~.t: cf?n-. .? I -, 70, -
Award of Waste Water Treatment Plant UghtinR Project: ot>
C{//I~!lV'€fo CtcfhhV 8ec:h7~ A-t.J~Z2-, ?OD_'-"
White Orain Sewer Trunk - Crossing and Easement
Agreement with Settlers I rrigation District:
Ci?fr!?v..e....-
(Items Moved from Consent Agenda)
1.
2.
3.
9.
Ordinance No. ; Allowing for Criminal Backaround
Checks on applicants of permits I licenses with the City Clerk's
Office: h-61e Iv 6~11--t?:L ~
Public Hearing: Water and Sewer User Charge Modifications:
CI jJ J?Io v.e
10.
Meridian City Council Agenda - May 29, 2002 Page 2 of2
All materials presented at public meetings shall become properly ofthe City of Meridian.
Anyone desiring accommodation for disabilities related to documents and/or hearings
please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting.
June 14, 2002
MERIDIAN CITY COUNCIL MEETING
APPLICANT
June 18, 2002
ITEM NO.
3 - C--;
REQUEST Approve minutes from May 29, 2002 City Council Regular Meeting
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
nvJ/
rrtrfV
WlI~
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of MeridIan.
Meridian City Council Meetina Mav 29.2002
The regularly scheduled meeting of the Meridian City Council was called to order
at 6:50 P.M. on Wednesday, May 29,2002, by Mayor Robert D. Corrie.
Members Present: Mayor Robert Corrie, Tammy de Weerd, Keith Bird, Bill Nary,
Cherie McCandless.
Others Present: Gary Smith, Brad Watkins, Shari Stiles, Stacy Kilchenmann, Bill
Nichols, Mike Worley, Ken Bowers and Will Berg.
Item 1.
Roll-call Attendance:
X Tammy de Weerd
X Cherie McCandless
X
X Bill Nary
X Keith Bird
Mayor Robert Corrie
Corrie: Okay, I'm going to open the City Council regular meeting on Wednesday,
May 29,2002 at 6:50 P.M. Please have roll-call attendance please, Mr. Berg.
Item 2.
Adoption of the Agenda:
Corrie: Okay. I apologize to the public. We got a little late start. We had a
meeting with the ACHD. Council, Item Number 2 is Adoption of the Agenda.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I'd like to move that we move Item 3 to Item 11 towards the end of the
meeting. I was also going to request and I don't know if this is the right spot, but
on Item number 9, the ordinance number, ask if we table that matter to our June
11 th meeting to give the Police Department and the City Clerk's Department an
opportunity to discuss some of the changes and how they may affect their
departments and comment if they need to.
Corrie: Okay.
Nary: Oh, and on the finance report, too. I think Miss Kilchenmann requested
that we basically change the order of that to take up Item 3, the Woodbridge
Latecomers Payment Agreement first and then the finance report and then the
purchasing policy.
De Weerd: Second.
(
Meridian City Council M!:!eting
May 29, 2002
Page 2 of 52
Corrie: Okay. Any other additions or corrections? Council. Okay. Motion has
been made and second. Would you have roll-call, please - this is the adoption of
this agenda. All in favor say aye. Motion carried. Item 4, Consent Agenda.
4. Consent Aqenda:
A. Approve minutes from May 7,2002 City Council Regular Meeting:
B. Approve minutes from May 14, 2002 City Council Special Joint
Meeting I Workshop with Meridian Rural Fire Protection District
Commission:
C. Easement for Touchmark Phase 1-8:
D. Temporary Sewer and Water Easement for Bridgetower
Crossing No.1:
E. Waterline Easement for Storage Cubby's Project:
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: I would move that we approve the Consent Agenda and all proper papers
to authorize the Mayor to sign and the Clerk to attest.
Nary: Second.
Corrie: Motion been made and second to approve the Consent Agenda. Any
further discussion? Hearing none. Roll call vote Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye. All ayes.
Corrie: Okay. All ayes. Motion is approved. Item Number 5 is Assessment
Briefing by Ada County Assessor Bob McQuade. So we will have-Bob. Glad to
have you here. Name and address please, Bob. Just for the record.
5. Assessment Briefing by Ada County Assessor Bob McQuade:
McQuade: Mr. Mayor, thank you. I'm Bob McQuade, the Ada County Assessor.
200 West Front Street. That's our new address. Just wanted to stop by and tell
you what's going on with the assessed values. It might be a bit anti-climatic
because there was a big article in the Statesman on Monday, which was talking
about the assessed values. But I'm going to have some specific information for
you as well as some total market values so you can get started on your budget
process, if you haven't already. The total market value in Meridian this year is
the 2002 assessment year is $2.6 billion dollars. That's up 16%%. That's the
{
Meridian City CouncillVleeting
May 29, 2002
Page 3 of 52
total market value. That's what we would expect the properties to sell for. That
is different than the taxable value. The taxable value is the market value minus
any exemptions. In Meridian, we're talking about homeowner's exemption and
agricultural exemption. The taxable value is $2.1 billion. That's up 18% over last
year. Just kind of (inaudible)the taxable value is 81 % of the total value. In other
words, 19% of the total market value is exempt. Your residential parcel count is
14,675. That's up 6%% on the counted number of parcels, residential parcels.
Market value $1.7 billion dollars. That's up 13%. The median increase is 3.7%.
We like using the median rather than the average because there's such a range
of change on existing property. For example, you would have a residential
property that a house burned on January first or January fifth. Anytime after the
first. If it was a $150,000 parcel, a $50,000 lot, we're going to take $100,000 off.
So, that's going to show a significant decrease in value from the previous year.
On the other hand, if you have a (inaudible) parcel that you put a $300,000-
$400,000 house on, there's going to be a large increase there. So, we're trying
to nail down the change on existing property. That's really tough to deal with.
So, that's why we like to use the median because it really is a middle number.
That's where most of them tend to be improving. The median again is 3.7% over
here. Last year, the median increase was 1.3%. Just as a side note, why we
have to be so careful when we're talking about the averages, I called Emily
(inaudible) over at the Statesman the other day and told her about what a great
article she had written. She had just received a storm of phone calls complaining
about how their assessed value was up a lot more than the 3.4% that was said in
the article. It's just a nice figure to know but I think people need to look at that in
the context that there's going to be a lot of variation around the mean or the
median. Your commercial count is 1,947. That's up 5.3%. That's the number of
commercial parcels. The market value is $858 million. That's up 24% over the
previous year. The increase-I'm going to make sure I've got this right-I just
got a phone call about 4:30-the (inaudible) on the commercial is 6.3%. The
median is 3.4% increase. I really don't see a lot of (inaudible) increase. I don't
see a lot of problems over in Meridian. I think we really have a handle on what's
going on over here in values and we're not seeing a lot of large increases. On
the average, again, specifically, we might have a parcel that will go up 300-
400%. We'll take an ag parcel, for example, that had a $1,000 on it. We take the
ag exemption off. That's now going to be $5,000 or $10,000 or $50,000 or
$60,000 for that parcel. That's going to have a significant increase. The new
construction, this is important to you because your budget increase is going to be
3% over last year's value plus the value of new construction and that is the new
construction, the value of new construction times the last year levy. That's going
to give you a dollar figure. You add that to last year's budget and that's going to
tell you what your budget can be this year. Residential, you had 670 residential
parcels this year compared to 758. That's a 12% decrease. That doesn't mean
it's going down, it's just increasing at a slower rate than the previous year.
Commercial, you had 19 parcels. This year, 63. That's a 70% decrease. That's
fairly typical throughout Ada County. Everyone is seeing that. The new
construction has slowed down considerably. Market value is $105 million. That's
down from $151 million or a 30% decrease. Again, you still can add-take your
Meridian City CouncillVleeting
May 29, 2002
Page 4 of 52
levy-last year I don't know what it was in Meridian-multiply it times 105 million.
That is, approximately, what you can add to last year's budget. The market value
of new construction was $63 million. That's down 15% over the previous year
and the commercial is down about 77% over the previous year. The last thing I
want to-I think this is an interesting number because I there's a lot of confusion
throughout the whole state and that is who pays the largest burden in property
tax. The commercial property owners, I've heard them say that they pay 65, as
high as 70% of the property tax bill. In Meridian, it's 59%, is borne by the
residential property tax owners, or the residential property owners are paying
59%. Commercial is paying 41 %. Boise it's just the opposite. It's Commercial
really is paying more because you have Micron and Hewlett-Packard and some
other ones. But, in Meridian, your residential property owners are picking up just
about 60% of the property tax tab. Mr. Mayor, that brings to a close my
presentation. I would be happy to answer any questions that you might have. I
think this all tells us something and, to me, that is that we are really feeling the
effects. The economy is really slowing down. We at the County, we are subject
to the same budgetary constraints that you are. We are budgeting less because
our new construction value is down.
Corrie: Okay. Thank you, Bob. Any comments, questions? Thank you very
much, Bob. We'll let Will digest all those figures and give them to us.
McQuade: I do have a copy of that if someone would like those.
Corrie: Thank you very much, Bob. We appreciate your comments and giving
us the information.
McQuade: It's good to see you and I just can't believe how this city is just
bustling over here. You actually have traffic jams and-
Corrie: We're right in the middle of it. You're right.
McQuade: It looks like you're addressing it, though.
Corrie: Hopefully, we are anyway. Thank you, Bob. The Item Number 6 is a
request for Waiver of Notice Requirement for Ada County Development Services
Project, Rhonda Miller for PAL soccer.
Item 6.
Request for Waiver of Notice Requirement for A.C.D.S. Project:
Rhonda Miller for PAL Soccer:
Miller: Mr. Mayor and City CounciL We're actually planning on using the turf
farm at the corner of Eagle and Fairview for PAL soccer's next season.
Corrie: Your name and address.
Meridian City Councill'vJ~eting
May 29, 2002
Page 5 of 52
Miller: I'm sorry. My name is Rhonda Miller. My address is 12641 West Audi
Court and that's Boise, Idaho 83713.
Corrie: Thank you. Okay, go ahead.
Miller: We're in the process of trying to get a Conditional Use Permit with Ada
County to play at the corner of Eagle and Fairview next fall for the soccer season
for PAL. Within that process, I have to come to Meridian, I guess, because we're
in the impact area here and ask for a waiver of requirements. I guess your
process for waiting is four weeks compared to their three weeks.
Corrie: Okay. Do we have any comments on this from staff of any-Shari.
Stiles: I had had a request. It's been probably over a month ago about this
request for a waiver. I felt that this project is going to seriously impact the City of
Meridian. It's right in the heart of that commercial area over there. We do have
some traffic concerns. We didn't feel that this was one that we should handle at
staff level, that it was certainly one we needed time comment on. We have yet to
receive any kind of a site plan or have any idea what they're talking about. So, I
don't know why it's taking so long to get to this point but it seems like if they had
the time to wait this long to even request this at the Council, why couldn't they
have come to us with the application and started the process. I mean, then, we
wouldn't even need the waiver.
Miller: The application's been turned in to Ada County for quite some time.
Stiles: But we haven't received it yet. Is that-
Miller: Ada County Planning and Zoning has received it.
Stiles: But we have not.
Miller: As far as Meridian?
Stiles: The City of Meridian.
Miller: I was not told that Meridian City needed it.
Stiles: City of Meridian would receive it from Ada County.
Miller: Okay. Well, Ada County is waiting for me to get this done before they're
going to process--
Stiles: When did you turn it in to Ada County?
Meridian City Councill\tJeeting
May 29, 2002
Page 6 of 52
Miller: Ada County has had it for over six months. They have the plans. They
have everything. The only thing they're waiting on right now is this waiver from
Meridian.
Stiles: That doesn't make any sense. I don't know what's going on but it doesn't
make sense that we'd sit on an application for six months to see if we'd give a
waiver of 30 days. I just don't understand what they're even doing. I mean, they
certainly could have submitted-I mean, the 30 days is long gone. I mean, we
could have had six months to review it now.
Miller: Right. Yes, I don't know. I've been dealing with Wendy. I guess I'll just
call Wendy tomorrow. I talked to her today and told her I was coming to this
meeting and she was like, okay. I told her I'd call her tomorrow and let her know
so-
Stiles: But they haven't transmitted it to any agencies at all yet?
Miller: No. Nothing has been-
Stiles: I don't know what's happening.
Miller: I got the letter from the State Highway Department saying that they have
no issues with us playing there at that site. I've got a letter from the Highway
Department stating that there is going to be a traffic light put in at the intersection
where Wal-Mart is at because that is where we're going to access it.
Stiles: So they have transmitted it to other agencies but they just-
Miller: No, I, actually, had to do that myself.
Stiles: Oh.
Miller: They're making me call and get all these requests and actually take the
stuff to them.
Stiles: But you have not given the City of Meridian any information?
Miller: I was told I didn't have to. Otherwise, I would have. So, I apologize.
Stiles: Ada County said you didn't have to?
Miller: Yes. I didn't even know I had to do this until a couple of months ago.
Stiles: Oh. I have no idea what their staff is doing. It doesn't make any sense.
Corrie: We might have somebody from Ada Planning or somebody contact us.
So, I would imagine what you'd better do is, tomorrow go back to who you're
Meridian City Council Meeting
May 29, 2002
Page 7 of 52
talking to and tell them to contact our Planning and Zoning. So that we know
what's going on here. I haven't the slightest idea either. I can't imagine they'd
be saying those things and making you do it.
Miller: Yes. I have a list from them telling me what I need to get.
Stiles: Mr. Mayor?
Corrie: Shari.
Stiles: I'd like to ask the applicant, have they accepted your application as being
complete?
Miller: No. It's not complete yet.
Stiles: So, what's not complete about it?
Miller: They want this and they need the Fire Department to sign off saying that
we're in accordance.
Stiles: But the Fire Department has seen no plans?
Miller: Well, I've taken a set of plans down to them. He showed me where they
want fire lanes and that's, basically, all I've got for Ada County. He's not willing
to sign off until we've been approved.
Stiles: This does not make any sense.
Corrie: Okay. What I would suggest-we're going backwards instead of forward
here. Why don't you have, when you go to Ada County tomorrow, tell them to
call Shari Stiles?
Miller: Okay.
Corrie: And what she needs to get us along the deal-thirty days isn't going to
do us any good. We've lost already, five of those thirty days. So, if you'd have
them call Shari and explain what they're trying to do and then Shari you ask them
why they're making her do all this. Because it doesn't make sense.
Stiles: A waiver is not required for an application to be complete.
Miller: Well, they're telling me it does because otherwise it's going to hold up the
process.
(inaudible)
Miller: Yes. I've dealt with them in the past.
"I
Meridian City CouncillVJeeting
May 29, 2002
Page 8 of 52
Corrie: Okay, well, there's not a whole lot we can do until we find out what's
going on and maybe Shari, if you can find out, we can maybe-
Stiles: It seems like they just need to start the process and go through the
normal process like anybody else does. Get the application to us so we can
have our time to respond since they've had it for six months. We would like to
have the 30 days. It's a pretty big project and pretty significant for the area so I
don't know that you're going to get a waiver. I mean, that's up to the Council but
we'd like to have our 30 days or at least see what your plan is out there.
Miller: Sure. Okay. Thank you.
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: We just need to be a little clear on this because it sound like it's kind
of lost it's connection somewhere. The normal process for an application of this
size, it generally does go through the normal process so the waivers-the
waivers are generally granted for a small one-acre lot split or you know, real
minimal types of things. This is contiguous to our City limit, so it's something
that's going to heavily impact our safety services, our police and our fire and
those departments do need time to respond, as you know. Why we haven't
gotten a copy of the application and why they're holding it up for something like
this is beyond belief. Shari, if you could call them and see if we could a copy
instead of making Rhonda go down there and ask them to do it, we should just
request it and get Kenny and his staff in starting to do some of the review if you
have a complete application. I guess, that's the first question that needs to be
answered.
Miller: They told me it was not complete because it's missing the Fire Marshall's
sign off and Meridian City. So, I'll call Wendy tomorrow and find out what's going
on.
Corrie: I think that would be a good idea. We don't know which way we're going
and for us to try to get in the middle of something we don't know about, it's going
to give us a real problem and they're not going to be able to tell us anything. So,
if you can get down there and I understand what you're saying, but if you can tell
them what we've told you and let them call us and tell us what they're problem is,
that's easier than us calling and saying, what's the problem and they say, what
are you talking about. So, if you can kind of lead that way it'll go faster, I think.
Miller: Sure.
De Weerd: It sounds like they're-
1, i
Meridian City Council Meeting
May 29, 2002
Page 9 of 52
Corrie: Well, it sounds like it but she needs (inaudible) some information.
Nary: It may just be miscommunication.
Corrie: It could be, yes.
Bird: Mayor?
Corrie: Yes.
Bird: You said they were going to put a signalized right there at Wal-Mart?
Miller: Yes.
Bird: There's already a signal there. Is that the one you're going to use or are
they going to go down to--?
Miller: We're going to put the other side up. We need to put the other side up. I
mean, out of the soccer field there.
Bird: That's what I mean. But, that's where they're going to signalize. They're
not going down to the next road.
Miller: No. No.
Bird: Okay.
Miller: Same intersection.
Bird: Right there at Texas Roadhouse. I was going to say, man, they'll have
more signals there.
Corrie: When were you going to play on this field?
Miller: Our soccer season starts August 24th.
Corrie: Oh.
Nary: (inaudible) intersection light and an approach to that intersection?
Miller: Yes, exactly. We actually have to put a road into the field and actually to
get our cars in too. Okay?
Corrie: Good luck.
Miller: Thank you.
\ (
Meridian City Council Ml;;leting
May 29, 2002
Page 10 of 52
De Weerd: I think we need to share with ITD how they can get it done in a short
amount of time.
Corrie: Okay. Next is the Department Report. Finance Department. Stacy
Kilchenmann, Woodbridge.
7. Department Reports:
A. Finance Department - Stacy Kilchenmann:
3. Woodbridge Latecomers Payment Agreement:
Kilchenmann: Mr. Mayor and Council. The first item under my Department
Report for you to consider is actually a latecomer's agreement type item. I think
you'll find in your packet is a proposal by O'Neill Enterprises for the Woodbridge
Subdivision concerning a payment agreement for their latecomer's fees. I think a
representative of O'Neill Enterprises is here to give you a presentation or explain
why they'd like to have this particular payment arrangement with your
permission.
Corrie: Okay. Mr. O'Neill. Name and address, please.
O'Neill: Derrick O'Neill,168 N. Ninth, Suite 200, Boise. Mayor and members of
the Council, thanks for hearing me tonight. Just trying to make sure you all have
the most recent document. I sent over a document this afternoon dated May 29,
2002. Do you have the document? Did you get that?
Corrie: No.
De Weerd: I didn't pick up my mail.
Bird: I've got it right here.
O'Neill: I've got some extra copies.
Bird: I've got it right here. It's in our box.
O'Neill: First, I want to start with apologizing in taking your time tonight but a
couple of other apologies. Apparently, there was some words from an employee
or a consultant of mine, Scott Beechum, today and a couple of your employees
that I don't endorse or condone. That's why I'm sitting here tonight. I'm talking to
you as a principle of the project and speaking to you about my feelings. So, I
want to apologize to Stacy if there was anything that came across as
unprofessional. The second thing I want to apologize is that there's been some
words or maybe understandings that if we don't get what we want, we're going to
protest this whole thing. That's not the case at all. The reason I'm sitting here is,
I think there's a solution that's good for the City and a solution that is good for us.
Meridian City Council Meeting
May 29, 2002
Page 11 of 52
But, those two points, I've clarifications. Maybe I'll give you some time to kind of
scan through the letter dated May 29th. That is a revised note that gives you a
little bit of history of our view of where this project is and then a response to
somewhat curve ball, r guess, thrown at us a day or two ago in terms of the
Finance Department and Public Works Departments feelings. So, I'm going to
pause for a moment and let you scan that letter and then I'll walk through it.
Corrie: Derrick, I have a question on this five-year plan. Was that yours or
where did that come from?
O'Neill: That came from a discussion with Public Works and them saying we're
comfortable with the amount and if you want to put in front of Council a different
program, we're not going to stop you from doing that. That was something we
put in front of the Public Works Department and, in fact, communicated with the
Finance Department some time ago and then we also had it in front of you as
part of a packet when you reviewed Phase Two Preliminary Plat, Final Plat.
Didn't ask you to take action but it was there to inform you that we had this issue
on the table. So, that was our original proposal that we thought would make
sense and work. In the last three hours, I've reviewed the comments from Public
Works Department or the Finance Department primarily and altered that five-year
program to a program J thought was maybe more feasible for the City and
something that we could live with.
Nichols: Mr. Mayor?
Corrie: Mr. Nichols.
Nichols: Mr. Mayor, if I could ask a question of Gary? Gary, is the latecomer for
Woodbridge computed on a per acre basis or a per equivalent residential unit
basis? Maybe it's a question for Brad.
Watson: Mr. Mayor. Council Members. Mr. Nichols, it's computed on a per acre
basis.
O'Neill: It appears that you've kind of had a chance to get through that. Maybe
I'll walk through and help re-summarize it then I'll take any questions. As you
guys recall, we've been in front of you and it's actually been quite some time
since we came in front of you with original PUD for Woodbridge. At that time, it
was still unclear of the way this latecomer's fee would be handled and whether it
would be a per acre or for ete.,etc. We, at that time, agreed that there would be
some sort of exposure and some sort of cost but we also agreed that it would be
something that we'd have to work out. Obviously, that got to be a real tough
project for the City and I can understand why. So, it took quite some time until
they even came and said here's a proposed amount. So, we're-have not been
and still are not in protest that there's some dollars that we need to contribute
towards that improvement. However, when we started that process and even
went through the first phase of this, it still was not-that issue hadn't been
Meridian City Council Meeting
May 29, 2002
Page 12 of 52
brought to the table. I'm not sure exactly why. It's just been hard to finalize it, I
guess. So, in moving through that, I think we came up with a program where the
Public Works Department re-Iooked at the methodology. They re-Iooked at the
dollars and they came up with this per acre amount that we felt comfortable with.
But, given the fact that this process had been going for three or four years, we
felt that it would be reasonable to be able to have some terms to pay that. When
we go get a project financed, we usually try to put those things up front in
financing a project and when you don't know what that exposure is or what the
dollars is, it's very difficult to do that. As you guys are probably aware, when you
put a project in, there's a ton of dollars that go in up front and we don't see a
return for quite some time. So, from a cash flow standpoint, $130,000 hit is a big
hit to us when we don't have it financed or a plan to pay for it. So, thus came the
five-year payment program that we've put in front of you. We actually made a
payment towards that. We had discussion with the Finance Department. Not
with Stacy. A couple of days ago they e-mailed and said that it looked like an
agreement that would make sense but the City Council, obviously, had to review
it. We understood that all along. I didn't want to put Public Works or the Finance
group in a position where they had to make a decision. I realized fully that they
were going to put it to you guys and you were going to look at it and make the
decision. As of yesterday, they came back and said, you know, maybe we ought
to look this a little differently and so I've tried to react quickly to put in front of you
a program that I think is a win, win position. I understand this has been
extremely difficult for you guys in terms of latecomers fees now and in the past. I
think this is not setting precedent. I think it has got some unique circumstances
associated with it and it's a project that was put in quite some time ago. The full
methodology and fee calculation wasn't done absolutely up front so I could
probably go on and on but I think you understand the element of what I'm
proposing. I do think it's a good thing. It may not be a great thing but I think it's a
fair thing for the City. It's a fair thing for us and we're prepared to do it. I guess
I'd stand for questions and we can move forward.
Corrie: Okay. (inaudible) discussion?
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: Well, it looks like on the Woodbridge or O'Neill Enterprises has
moved their proposal from the five-year to the three-year and from what I read in
the memo dated May 23rd, the City has entered into a couple of three-year plans.
Is that correct, Gary, or Brad or Stacy? I don't know who's the appropriate
person to answer.
Kilchenmann: Mr. Mayor. Members of the Council. According to Reta, there
have been two occasions in the past where the City has entered into a payment
plan. I can't recall the exact developments. They were smaller developments.
It's not a typical precedent of the City to enter into a payment plan but there have
Meridian City Council Meeting
May 29, 2002
Page 13 of 52
been two occasions where it has been done. We have actually never agreed on
any particular payment plan because that's not an area of our responsibility.
That's your responsibility. I think an assumption was made that perhaps
payment would indicate acceptance and I don't think either Public Works nor
Finance ever purported-or that we could sign an agreement plan. We did make
a suggestion-a member of my staff suggested to Mr. Conger a few weeks ago
that maybe we can consider an accelerated payment plan with three payments
and she was told that he would not even present that proposal to his client. Any
discussions of alternate payment-and I actually have a record of phone calls
and dates. We were told that would be an alternative.
De Weerd: It looks from this letter that now it is.
Kilchenmann: As of about 4:30 today, it did become one.
De Weerd: Is this something that is along the lines of what you were thinking
and would this be agreeable?
Kilchenmann: Obviously, it is in the best interest of the City to have the
latecomer fee paid sooner rather than later. So, that really is something that I
think the Council and the Mayor need to make a decision about.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Gary, usually on latecomers fee, when you-the-somebody puts the trunk
line through and then when you bring your development in, you pay up front or
pay as you get your development, not on payment plans normally, is it? I mean,
it's usually you pay if you get a unit of 80 acres, you pay for the 80 acres at that
point.
Smith: Mr. Mayor. Council Members. Councilman Bird. We started recently a
policy of requiring that where the total Final Plat acreage pays the latecomer's
fee at the time that the plat is signed. That's for each development lot. Cost per
lot. In the past, we've collected latecomer fees at the building permit stage.
Each time a building permit comes in, we get the latecomer fee. We changed
that policy so that we could recover the money faster for the developer that
extended the line to serve the properties that were subject to the latecomer fee.
This was an item that was discussed with the process improvement group. I
think it was acceptable to everyone at that time.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Meridian City Council Meeting
May 29, 2002
Page 14 of 52
Bird: On these latecomer's agreements, Gary, I know they're a real hassle but,
you know, the money is either put up front by us or another developer to get it out
there and neither one of us are really bankers or in the banking business. I don't
know if Woodbridge-I'm sure that when they started selling their property in
2000 or-I'm sure it was the first of 2000 that this sewer trunk line fee was all
figured in all their lots. I don't know how many lots they've sold, how many
houses they've built or anything like that but I have a real problem of a five-year
payment deal.
De Weerd: That's not the request anymore.
Bird: No. I know. They're requesting the three. Now I have a problem with that.
I have a problem with latecomer's fees, period. I absolutely have a problem with
it. I just don't think-we've put the money out. We have paid for it or some of
their developer has. I don't know who put in the Five-Mile. Did we put in the Five
Mile Trunk?
Smith: Yes, sir, we did.
Bird: Okay. We put it out so that's our money out. This development, this 80
acres, is getting the benefit of it right now. Am I not right?
Smith: Yes.
Bird: I just have a real problem with a payment plan but if it's been a policy in the
past, we might have to live with it. But I think once the Final Plat comes in that
the trunk line fee is either paid and I hope that before long that we have a
different system so that we don't have to worry about latecomer fees.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I'm curious as to what discussion was had between December from this
letter up to Brad in May when this $27,000 payment was made. Was there some
ongoing discussion as to what was going on or how this was going to get paid or
how did that evolve?
Kilchenmann: Mr. Mayor. Members of the Council. Councilman Nary. The first
time Finance was aware of it, we had invoiced the latecomer fee as we typically
do and it had gone through our accounts receivable system.
Nary: Is that the $120,000 invoice that's attached for Phase One?
Kilchenmann: Yes. Then when the charge was lowered, we sent a credit memo.
Then we got the letter saying that it was going to be a five-year payment plan
and it had been approved by Public Works and the Council. Since we did not
Meridian City Councillv,,,,eting
May 29, 2002
Page 15 of 52
have a record of that agreement, we asked Public Works and they said they had
not made that agreement. That was basically the discussion and then we got a
payment for the first payment and we went to Mr. Nichols and said we need
some sort of formal or some sort of agreement between ourselves and the
developer to do a payment plan that would be signed by both sides because we
don't have collateral or anything. He said you've got to go to Council to have it
approved. There was some discussion between my staff member and different
people representing the development about what the credit memo was for and
concerning that they weren't able to make the payment as we invoiced it.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Stacy, it says we have refunded $68,000. In other words, we credited. We
didn't refund a check to him, did we?
Kilchenmann: Mr. Mayor. Members of the Council. Councilman Bird. We
literally refunded in cash. The other people that-
Bird: Oh, the other people.
Kilchenmann: Right.
Bird: Not this developer.
Kilchenmann: Correct.
Bird: Excuse me.
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: So, was it why this was prolonged for so long, was it we did not have
a clear policy. You know, I can understand what Mr. O'Neill is saying. If you
don't budget it, it's not there. If they were not clear that they had to pay the
whole amount up front and then it was delayed because the fees needed to be
recalculated-did we not have a clear policy and now we have tightened that up
and so now we do have a clear policy? Is that what I'm understanding?
Smith: Mr. Mayor. Council Members. Councilwoman De Weerd. We've always
had the policy. The policy that we've had in the past has been payment of the
latecomer fees at the time the building permit is taken out. We did not have an
actual and accurate number for the latecomer fee per lot for the Five Mile Trunk
extension at the time the development came, the time Woodbridge came in.
Woodbridge was aware that there would be a latecomer fee for the sewer. They
/
Meridian City Council 11; ,,,eting
May 29, 2002
Page 16 of 52
were made aware of that at the time the plat was being processed. There wasn't
an accurate number given to them at that time. I do not recall what kind of
estimated number there was given to them but a number was given to them.
De Weerd: So, Gary, did they pay then per lot?
Smith: No.
De Weerd: Then it wasn't for the total acreage or for the first building permit
issued, they paid for the whole acreage. I'm just trying how to understand how it
was done versus now how we are doing it.
Smith: As I understand it, the invoice that was sent to the Woodbridge
developers was for the entire first phase of the subdivision.
Nary: Mr. Mayor?
Corrie: Okay. Are you through, Gary?
Smith: I don't know if that answered the question. Historically, we've-
Nary: Well, I'm looking at it and it says it was sent approximately sometime after
January 31st and was received on February first by O'Neill Enterprises for
$120,656. I have a hard time-I understood what you said, Mr. O'Neill, but I
have a hard time believing that on February first you didn't think that we had
accepted that five-year proposal of that letter to Brad Watson. On February first,
we sent you a bill for $120,000 and nothing got done. Or did it? Was there
something more done?
O'Neill: I can have a response to that (inaudible). If you want to just keep asking
questions, then I want to respond to each of the comments because I think there
are some responses to it.
Corrie: All right.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: A follow-up to Gary. Gary, between the time that they started getting
building permits and we sent them out a latecomer's bill or whatever you want to
call it, had they been charged some of the fees that supposedly that we have
been charging in the past on building permits for the latecomer or for the trunk
line? And had they purchased any?
Smith: Mr. Mayor. Council Members. Councilman Bird. They were not charged
on the per lot basis for the latecomer fee. Stacy said that the first invoice was
(
Meridian City Councillvl~eting
May 29, 2002
Page 17 of 52
sent in September of 2001. Brad indicates that he understood or remembers that
it was a condition of the approval of the plat that the latecomer fee would be paid
for the total plat.
Bird: That's what I'm thinking. I think that is 100 percent right and there was
nothing mentioned on payments on that. It was to be paid at the plat.
O'Neill: I think I can maybe try to respond because I think there's a lot of other
information and I think it's important that the information is clear. I agree with
Councilman Bird 100 percent. I don't like latecomer's fees. I'd rather have it
figured up front. I'd rather deal with it. However, we're in an unfortunate
situation where we worked hard to try to deal with and it took the City over two
years to come up with a fee and a way to charge that fee and we agreed and
understand that there would be a fee paid but we didn't know what that was and
it took them an awful long time to come to a conclusion on what the total cost or
how the fee would be and go through that process. So, I think, this is a little bit
different circumstances than the usual situation. And B, I think that prior to the
new policy, we had processed Phase One plat and the approval and that was
before the policy of charging it all up front. So, I think that is a little different
circumstance as well. If it was based on the building permits, I think, at the time,
we would have been able and agreed to do that but it wasn't at the time.
Bird: That's what I'm saying. We had the agreement that you would pay that at
the plat time instead of the building permits. When you didn't pay it at the plat
time and it wasn't taken out on the building permits, you should have realized
that you had-and I realize it's three different prices-
O'Neill: There are some different phases, too. There was Phase One of
Woodbridge, which is 164 home sites. That was prior to any of this agreement
ever talked about in terms of the specific fees. And then Phase Two, we did
realize and the condition read that we would either pay the fee or we would come
to an agreement with Council on a fee and a payment program. That's really
why we're sitting here with you today. If it would have been just the condition
that said we were to pay the fee and I agreed to that, I wouldn't be sitting in front
of you. But it said we had the opportunity to put in front of you a program that we
would think is fair and you guys could decide on that. So, it isn't as clear cut as
just saying that we agreed to pay the fee at the time of the Phase Two final plat.
That's not how it read. I do think it's a little different and I agree and understand
your frustration but I think this is a little bit different circumstances. In terms of
Mr. Nary's question, in September, we received a bill and it was based on a
methodology-
***End of Side One***
O'Neill: --and the Public Works Department and the Finance Department didn't
discuss that we were still working on a fee that we were comfortable with, that
they were comfortable with, that they could stand behind and so a number came
i
Meridian City Councillv,,,,eting
May 29, 2002
Page 18 of 52
out that was a number you guys hadn't even approved because you didn't
approve the sewer latecomer's thing until January. So, we got a bill in
September that was based on something that you guys hadn't even agreed could
be billed. So, I think that is a different issue. So, therefore, we said if the City
Council hasn't even approved it, we're not completely comfortable with the bill.
Then, come January or February, we got another bill and that was at the time
that the City Council had approved the fee amount and it said that the fees have
been changed and adjusted and here's a credit based on those formulations. At
that time, we did know clearly, Mr. Nary, that there was going to be some sort of
payment but we also were relying on our condition for Phase Two that prior to the
City Engineer signing the Final Plat, you guys would have in front of you this
decision to make. And you could either decide that we pay Phase Two fees at
once or we could work out a payment program and, therefore, I proposed a
payment program. As it relates to Tammy's question, do we have a clear policy?
Absolutely not. That's why it was such a frustrating process to go through.
There wasn't a clear policy. It was building permits and it was - we're in the
middle of something, we don't have it figured out, so we don't have a policy, so
we'll work through the process. So, we were getting moved all over the board.
The building permit issue was there but the City didn't that. The Finance
Department didn't like it because it's very hard to measure and monitor and
check if you're getting the fees in or not. That policy changed in mid-stream
while we were going through the project. Gary did make us aware that there was
a fee and we definitely understand that. So, I guess, I feel like we're thrown in
the barrel a little bit. Fully understand as a developer going into a city, if there
are improvements that are serving your property that have been put in by
someone else, you should get reimbursement for that. In fact, we have had a
request in front of the City to get reimbursements for oversized sewer line and
water line we put in as Woodbridge for over eight months. We have not had any
response to that request. The water is helping serve the Police Department and
there are three lots in that subdivision that are being served by the sewer from
the oversized line in Woodbridge. We haven't had any feedback so we're on the
other side of it in that case and want to move that process forward. This is not a
good thing. I understand it but I think there's a point where we can work
together, should be able to work together. Just one other thing. I got an e-mail
and partly that's why we would be moving down the direction of thinking that
there was the ability to do this. This is an e-mail from Reta in the Finance
Department to Brad. It said, I just talked to Mr. Conger about the Woodbridge
latecomer payments and told him we were going to agree to the five-year
payment terms. This is based on 1,706 an acre for 80 acres, 136 with a 4%
interest. I wanted to let you know that we did in fact receive the first payment last
Friday so it looks like everything should be a go.
Bird: What's the date?
O'Neill: The date on it was May 14th. And I didn't make that payment at all
constituting the fact that that would mean the City's acceptance. I know full well
that you guys are going to have to deal with this issue. That led us down the
Meridian City Council tv,cetlng
May 29, 2002
Page 19 of 52
track that's a little wrong and it just hasn't been a good situation. J think there's a
situation here that works.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: This question is for you. Were you aware of this?
Corrie: No. 1-
Bird: This five-
Corrie: I see the e-mail, yes.
De Weerd: We've had this one for several months.
Bird: Which one?
De Weerd: Requesting a five-year plan.
Bird: Well, yes, I know but have you seen the e-mail?
Corrie: The e-mail from Rita to Brad-
Bird: May 14th.
Corrie: Just talked to Mr. Conger and told him we were going to agree to the
five-year payment term. Is Brad here?
Bird: Yes.
Corrie: Brad, did you get this memo?
Bird: E-mail.
Corrie: Stacy?
Watson: Mr. Mayor. Council Members. I have one similar to it. I don't think I
have that exact one in front of me. But from what I understand, they weren't-
well, obviously, Finance doesn't have the ability to enter into a financial
agreement on behalf of the City but from Public Works prospective, from the very
beginning, the payment schedule was not up to us. We figured out the fee and
finally came to an agreement with O'Neill Enterprises once we did that. We had
told them, subsequent to Derrick's letter to me, that any payment plan was up to
the Finance Department and the City. This memo, this e-mail, was probably
precipitated by me because I have Woodbridge Number Two Plat in my office for
i
Meridian City Councillv,,,,eting
May 29,2002
Page 20 of 52
signature right now. One of the conditions that you approved was that they had
to make final payment or payment of latecomer fees or come to an agreement on
a payment plan prior to me signing that. So, that's why I was acquiring at the
Finance Department whether those payments or arrangements had been made.
Kilchenmann: Mr. Mayor and Council. Reta, shortly after she sent this e-mail,
she was notified that she did not have the authority to agree to a payment plan
and we did immediately notify the developer that it would have to go before
Council.
Corrie: I see that, yes, you did.
O'Neill: I certainly am aware that it was going to come in front of you guys.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Brad, I didn't recall on this second phase as that was the agreement, too,
on the plat that we would finalize the latecomer's fees or the fees. Whatever you
want to call it. So, what is your recommendation, Public Works?
Nichols: Mr. Mayor? If I may interrupt?
Corrie: Go ahead.
Nichols: While we were considering their response, if I may ask some questions
of Mr. O'Neill?
Corrie: Okay.
Nichols: Mr. O'Neill, in the first phase, did I hear you say there were 146 lots?
O'Neill: I said 164.
Nichols: 164 lots. How many of those lots have been sold?
O'Neill: I don't know how many of them have been sold. I think probably
somewhere in the neighborhood of sixty.
Nichols: Okay.
O'Neill: And that would be sold to a builder not to a consumer. Probably sixty
permits but I'm not sure if that's what you're looking for.
Nichols: In the second phase, how many lots were there.
i
Meridian City Councilllt,,,eting
May 29, 2002
Page 21 of 52
O'Neill: I think there's 113 or 114. Brad would probably know better. I think 114.
Those don't include common lots but those are tha-I think there's a total of 279
for the whole project.
Nichols: Okay. Thank you. When you sold these first 60 lots, did you build in a
price based on some sort of estimate of the per lot portion of the latecomer fee
even though you didn't know exactly what it was.
O'Neill: You know, we didn't. We built in the price as soon as we came to the
conclusion on the total amount so we now have built them in there but at the time
when we first sold them, we didn't built it in the price because we had no clue
whether it would be 100 or 500 or 2,000.
Nichols: Did you build in that price in December when you sent the first letter or
was it-when did you build the price in?
O'Neill: I think it was December. It was right around that time, December,
January, probably.
Nichols: So, the 60 lots that have been sold, how many have been sold since
December?
O'Neill: That, I don't know. Twenty.
Nichols: Okay.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Stacy, on this latecomer's fee, three years at 4%, do we recoup our costs
back? I mean, we're based of 1996 dollars.
Nichols: I think the dollars were adjusted in the fee calculation.
Bird: I don't think when it comes from 26 down to 17, I don't think it's adjusted. I
have a hard problem. I can't figure out why we all of a sudden lose $900 an
acre. I don't know. We need to decide something instead of sit here and argue.
Corrie: Mr. Nary.
Nary: Did we get an answer to that? I mean, at 4%, are we getting any-I mean,
are we spending more money to collect it? Is that a fair interest rate? I mean,
it's-
Kilchenmann: Mr. Mayor. Members of the Council. I'm going to let Brad answer
that because he knows what the actual costs were.
Meridian City Councillv,ceting
May 29,2002
Page 22 of 52
Watson: Mayor. Council Members. The latecomer's agreement that you
approved in recent months was based on actual dollars in 1996, 1997 once the
project was closed out. The $1,706 per acre fee that is calculated in that
latecomer agreement is the initial. Those fees increase by 4% each year for ten
years in the agreement that was approved. Back to your original question, I don't
know that we necessarily recover all our costs if we're only-we're starting five
years later with $97.
Corrie: So, no.
Watson: I'm not an economist but I would guess, no.
Corrie: Thank you.
De Weerd: I don't even think he has to be an economist for that one.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Mr. O'Neill, I know you told Mr. Nichols that you had not collected on your
first lots but I'm sure the cost of your lots included some latecomer's fee. It might
not have been the right amount but I'm sure that the businessmen that you and
your dad are, you have that figured in. That's not the question right now. We
need to determine how we can get this settled. I think-I, for one, don't like
payment plans but on the same token, I don't like being unfair to the developer
either. If he was under the agreement that there would be a latecomer payment
plan, I think we have to take a look at that.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I think that, I guess, the concern to me is it appears to me, Mr. O'Neill, that
for Phase One, clearly we hadn't come to any real consensus at the time that plat
was approved. So, I do think probably getting a bill in February for $120,000 is a
little shocking because you really hadn't had an opportunity to really factor that
into the sale. But I think you did for Number Two. I think for Phase Two, we're a
lot closer to where we're at and you haven't even sold those lots.
O'Neill: Correct.
Nary: I think, at least, from the wording that you've said was approved, all it said
was that we'd discuss is. I mean, you had to factor in the possibility we'd just say
no and you're going to have to pay it. So, I guess, to me what's proposed by
Finance, a three-year payment plan for Phase One and that Phase Two be
Meridian City Council fVu;:eting
May 29, 2002
Page 23 of 52
consistent with the rest of the plats that we do now. That they all be paid up
front. At least, it's consistent on our part and really doesn't-it may not be what
you like but it doesn't put you really behind the eight ball. You knew that going in
with those conditions that that may not necessarily-you may not get a payment
plan. Now we could be-your proposal, basically, is that you essentially pay
about 25%, 30% in this year for-you're asking us to pay 30% this year and then
pick up the other in the next two years. So, basically, you paid this year and
you're done and then you won't have to pay another one until next year. This
$58,000 and then $56,000 the year after. That's for both lots, right?
O'Neill: Yes. I don't suppose I would have a problem if it's to pay the fee up
front if the $27,000 that we've paid currently could be applied towards the Phase
Two fee and then you give us three years to pay the remainder for the Phase
One. I don't have it planned. I didn't get it budgeted. A check that's coming out
of cash is not coming out of the project's cash flow and you could say tough luck
but I mean, that's reality. I'm going to have a hard time doing it so I would agree
to say take that $27,000 we've paid and apply it to the remainder of fees, too,
and I'll write the additional check for Phase Two but then allow us the three year
plan on the Phase One.
Bird: On the $86,000.
O'Neill: Yes. Exactly.
Nary: One of those years will be this year, not 2003. It would be this year, 2003
to 2004.
O'Neill: Yes, if you give us until the end of this year, I guess, that would make it
a lot easier for me.
Bird: That would be about $30,000 a year.
O'Neill: If you could make that to the end of this year. Give us until the end of
this year to do that, I could do that.
Nary: You seem to have left that a little bit open in your memo. Is that going to
work?
Kilchenmann: Mr. Mayor. Members of the Council. I did leave it open and up to
your discretion but I completely agree with what you said. We did delay and we
have to take some responsibility for not getting them the cost for Phase One but
Phase Two should have been pretty clear what was going on so that we get
payment for Phase Two now and then do a three year payment plan for Phase
One.
Nichols: Mr. Mayor?
Meridian City Councill'vteeting
May 29, 2002
Page 24 of 52
Corrie: Mr. Nichols.
Nichols: Mr. Mayor, I would-if you agree to enter into a payment plan on Phase
One, I think there needs to also be some-we could work on some language to
tie in the payments to the number of lots sold because it wouldn't do us any good
or Mr. O'Neill any good to have all the lots in Phase One sold in a strung out
payment agreement past the time that those lots are sold.
O'Neill: I don't have a problem with agreeing. By the time the last one is sold, if
we don't have full and paid, we'll pay it for sure. That's fine.
Nichols: We could figure in something that would tie it in so that-absolutely-
and it's not a reflection on Mr. O'Neill. With some developers, jf we had to do this
sort of thing, those building permits, availability is the one hammer that we have.
I'm not saying that you're that type of developer but if all the lots are sold and
there's money owed, some developers could disappear.
O'Neill: I don't have a problem with that at all, if you want to add that as a
condition.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: So, essentially, Mr. Nichols, what you're suggesting is that we tie this three
year payment, not just to a fixed time period but also some relationship to the
number of lots that are sold. The number of building permits that are taken.
Bird: Or when the first phase is filled. The last lot. Then it has to be paid and if
that's a year, if it's two years. But it can't exceed three years.
(inaudible)
O'Neill: If we do that in six months, I'd be happy to write you a check for that
because that means (inaudible)
Nary: My only concern is that I don't want to string this out to 2005. I want to
make sure that one third of this payment is paid this year.
Bird: He's agreed to that.
Nary: As long as we do that in that time period and only accelerate it at the other
end, I think that's pretty reasonable.
Bird: And the $27,000, as I understand, that he's paid already, will be credited
towards Phase Two, which he will bring a check in to pay Phase Two and then
Meridian City Council tv.",eting
May 29, 2002
Page 25 of 52
we'll set up a payment plan on the $86,000 at 4% interest with the stipulation that
if before three years all the lots are sold, that it will be paid. Is that right?
O'Neill: That's fine. Absolutely.
Bird: Is that fair?
Nichols: Mr. Mayor?
Corrie: Mr. Nichols.
Nichols: Mr. Mayor, what I had in mind would be to-I'll just throw this out as a
possibility-if there were 40 lots that had been sold in the first phase before
December, that left a hundred and-let's just use 120 lots-left to sell in Phase
One as of December when the first numbers were starting to be used, we could
tie this in to the end of this year, December 31st, 2002 or upon the x number-
well, let's see. If he'd sold-basically, a certain number of lots sold, which ever
occurs first and then on December 31st, 2004 or upon the, you know the
hundredth lot which it, you know-basically, would take the number of lots left to
sell at the end of last year and divide that by three in the first phase. So, if you
had 120 lots, you divide by three. So, you sell down to where you've got 80 lots
left, that's when the first payment is due or December 31st of this year. Which
ever occurs first. Then the next year, if you're down, let's say in July, you've sold
down to where you have only 40 lots left, then the payment would be due then.
Then the final year when either the last lot is sold or the end of the year, which
ever occurs first.
O'Neill: I wanted to look at something like that. I would-we'll break the back on
this thing in probably the end of 2003. Prior to that, all of our money is going to
the bank so to tie it too close, I'd rather have a little bit more flexibility and I'd
rather make you put a more stringent cap on me that says by a certain date you
will have it done or a certain number of permits. In the next six to eight months,
every lot that comes in, we're still writing a check to the bank so we have no cash
flow to fund something like that. So, I'd rather have a little more flexibility that
you know for sure you're going to get 100% payment of the Phase One fee by
the day we have the last permit issued or the last lot closed. If we can goose it
up somehow in 2003, I'm willing to do that but I would prefer 2002 not to end up
in a situation where it-
Nary: I guess, for my purpose, it doesn't matter to me if we tie it to the individual
lots or that we just make a December 31st, 2002, December 31st, 2003 and once
the last lot is sold or December 31 st, 2004-
O'Neill: That's great. That's perfect.
Bird: That's fine.
Meridian City Councilllltl;;leting
May 29, 2002
Page 26 of 52
De Weerd: That's good.
Bird: I'm afraid we'd have a hard time-I was just going to ask who's going to
track the lot sales?
Nary: I can certainly make a motion. Mr. Mayor?
Corrie: Mr. Nary.
Nary: I would move that we credit the $27,296 that's been paid by O'Neill
Enterprises for Woodbridge Subdivision that they be credited towards Phase
Two. O'Neill Enterprises will pay the remainder upon signature of the Final Plat.
That the City enter into a payment agreement for the latecomer's fees for Phase
One to be paid in three installments. The first installment for one third of the
amount due, at a 4% interest rate of the one third of the amount due, on
December 31st of 2002. The second payment due on December 31 st of 2003
and the third payment due December 31 st of 2004 or sooner if the last lot or
building permit is sold for that subdivision that all the payments will due at that
juncture if it's prior to December 31 st, 2004.
Bird: Second.
Corrie: Okay. Motions been made and second. Any further discussion?
Hearing none, roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
Corrie: All ayes. Motion is carried. So be it. Thank you.
O'Neill: Thank you, members of the Council. Sorry to put you through that.
Corrie: Stacy, your number two Finance Report.
1. Finance Report:
Kilchenmann: Mr. Mayor. Members of the Council. Moving back to the
financial statement, this won't take too long. It's pretty much good news, good
news. On the investment side, interest rates are, at last, leveling off and not
dropping. Hopefully, that means they'll eventually begin to angle up. The
general fund continues to earn more interest than budgeted in spite of interest
rates because we were just keeping the minimum amount of money in operating
and pushing the rest to the Idaho pool or to our investment advisor. Enterprise is
doing a little less than budgeted simply because their fund balance is so
dependant upon the interest rates. They have so much of that invested. On my
financial statements, the first ones are the Wastewater and the Water on the
Enterprise side. When you look at those, I just want to continue to remind you
that we've made some changes. The interest income in 2001, we had all of it in
Meridian City Council rint:leting
May 29, 2002
Page 27 of 52
maintenance and operations and now we've started to split it. We have 75% of
the interest income reflecting in construction and 25% we reflect in the operating
side. Also, to remind you, that we're now splitting MUSS and Public Works.
Those administrative or over-head type costs, 50-50 between Water and
Wastewater Treatment Plant operations. When you look at your statements,
again, we've split it into two parts where one, the top part reflects operations and
maintenance and the bottom, we reflect the construction side. That's where we
show the latecomer's revenue and the assessment revenue. Both Wastewater
and Water, their operations are much less, (inaudible) much less than budgeted.
Their personnel costs are less than budgeted. On the general fund side, each
department, their personnel costs are less than budgeted. Hopefully, if this trend
continues, we're not going to need to do any amendments on the general fund
side. The Police, if you just look at over-time by itself, it's slightly more than
budgeted but if you look at their over-all personnel cost, because of their
vacancies, they're still less than budgeted. The same for Fire. Their over-time is
75% more than we budgeted but over-all-partly because of-we've budgeted
for positions all year but they weren't full all year and also our volunteer. The
actual cost of volunteers is so much less than we budgeted. That kind of
balances out the cost of the over-time. That's all I have on the financial
statements themselves. Are there any questions?
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: Stacy, I noticed in our revenue that we're down in both property tax
and the revenue sharing about $500,000. Is this going to have a significant
impact on our budget this year?
Kilchenmann: Mr. Mayor. Members of the Council. Council person De Weerd.
The property tax will come in as budgeted. It's just in the way it's collected.
De Weerd: And probably the same with the State revenue sharing?
Kilchenmann: The revenue sharing, there was an error-actually, the Treasurer
misread the report that we get from the-we get a report from the Association of
Idaho Cities. She added the County share to our share so that is about $200
over-stated. Actually, the revenue sharing is exactly as they had predicted. We
think that that difference will be offset by our increase in interest income. We
also have the Building Department whose revenues are so much higher than
budgeted that we should be able to make up the excess. We also have some
funds that will come in from a police grant that weren't budgeted. The revenue
sharing, actually, has not fallen as everyone was predicting because consumers
have kept spending in spite of it all. We should be okay there.
Meridian City Council f\t,<:eting
May 29, 2002
Page 28 of 52
De Weerd: Okay. The only other question I had was on the amendment page.
Do we need to have any discussion at this point on any of those items? Are they
pending any action required by us?
Kilchenmann: Well, I don't think-the only items I think I will actually have to
do-I will have to do the spending authority for the grant revenue that we didn't
do. We'll need to do the switch between Enterprise and the general fund for the
part of that 56-acre park that the Watertower is on that you agreed to do to pay
for the Bear Creek amendment. On the road for the police station, we actually-
that's not going to affect the bottom line. It's just that that amount didn't get
carried forward into this year but it was actually paid in this year. So, those are
items that will need to be done but they're just housekeeping items. They're not
affecting the bottom line. Items that would change the bottom line, the increasing
the fire fighters income early and mistakes in budgeting the step program. I don't
think we're going to need to do those items. I think we'll be fine in our over-all
personnel cost.
De Weerd: Okay. Under items under consideration. Are we going to have
discussion on that or is this just going to-I mean, at this point, can these things
wait until next budget year?
Kilchenmann: Yes.
De Weerd: Okay. Thank you. So, that we will expect seeing them?
Kilchenmann: Yes.
Corrie: I think so. Okay. Any other comments?
Kilchenmann: Excuse me, there is one item that we will need to do and that's the
installation of the Lennox server. Down at the bottom under items under
consideration. We probably will need to do an amendment for that because that
was in capital outlay.
De Weerd: So, do you want to move that then up?
Kilchenmann: Yes. I'll move that up. In fact, I'll take some of these items off.
De Weerd: Do we need to address the increased building costs for the new PD
or will that somehow be absorbed?
Kilchenmann: I think that will be absorbed.
De Weerd: Do we even know how much it's going to be?
Kilchenmann: I don't think we know exactly how much it's going to be and in the
new budget, we did have some money in there for the increased building
Meridian City Council r.tJeeting
May 29, 2002
Page 29 of 52
operational costs that we hope will cover it and we've addressed it more carefully
in the 2003 budget. So, I think, by the time they've been in for like a month,
which will be in July, we could take a better look at that.
De Weerd: Well, we may want to move that one up, too, just to make sure that
we have it covered.
(inaudible amongst Council)
De Weerd: Stacy, the codification expense. We've already expended that. Is
that not correct?
Kilchenmann: That's correct but, so far, we're under budget in other operating
areas. So, that probably will not need to be an amendment item. We have
expended that much money.
De Weerd: So, maybe something we need to better classify a couple of those
that these were not budgeted but will probably be absorbed under-
Kilchenmann: That would be a good idea. I can do that.
De Weerd: Okay. I have nothing further.
Corrie: Okay. Thank you.
2. Purchasing Policy:
Kilchenmann: The final item I had is the draft of the purchasing policy. One
thing I need to say is, I would want to have this reviewed by Public Works one
final time before it's completed. Some of the items that I just highlighted that are
different. On the third page, where it talks about-it starts out Point A and it says
purchase is up to $1,000 and it has to be purchases from $1,000 to $5,000.
That's the area you had discussed and agreed on previously but we did not have
that in writing. I wanted to note that it does state in here, does put in writing, that
you would sign the purchase order before the item was actually purchased.
De Weerd: Good. That was my-and that's under 3 C, right?
Kilchenmann: Yes. Currently, we don't require purchase orders for items for
$1,000 and under. I understand that was the procedure policy that the City has
already adopted. Starting at B, when the purchases are $1,000 to $5,000, they
would require the Department Director to sign the purchase order and the same
with a Council member. Once they reached $25,000, then, of course, by State
statue, they need to go through the bid process.
De Weerd: Mr. Mayor?
(
Meridian City Council lVltleting
May 29, 2002
Page 30 of 52
Corrie: Mrs. De Weerd.
De Weerd: Excuse me, Stacy, but on Item A, purchases up to $1,000. We don't
sign those any longer but I still think it should still be a policy for any purchase by
the City that a purchase order should be generated. There should be a purchase
order number for every expenditure. Is that not how we do it?
Kilchenmann: No. Apparently, it was agreed on-this is before I was here but-
there's a stamp. They stamp the invoice with kind of a mini purchase order
stamp that has a place for the approval and so forth.
De Weerd: Yes. It doesn't matter to me if there's an actual purchase-or a big
full sheet of paper but they should be assigned a purchase number so you do
know it goes through a procedure and it's accounted for. That's why you get
purchase order numbers.
Kilchenmann: I believe they're all assigned purchase order numbers because
each department has a separate purchase order log that they maintain. That
way, whenever they make their purchase, no matter what the amount is, they can
log it in so they can accumulate a total. So, they have something more current
than the month end financial statement.
Corrie: They have a number to come back and attach to that, right?
Kilchenmann: Right. When they actually get the invoice.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: I still have a problem of us generating our purchase orders after the fact. I
really have a-and this $1,OOD-1 mean, I can buy a lot of nice stuff at $990 for
this piece, $990 for that piece and $990 for this piece with no purchase orders.
How do you track stuff? How do you track stuff if you don't originate a purchase
order ahead of time? If you know you're going to purchase it, you can certainly
write out a purchase order and 99% of the stuff that would be this large, you
know what the price is before you purchase it. I can't figure out why we can't
generate a purchase order before (inaudible) should be handed to whoever we're
buying it from. A white copy of a purchase order should be handed to them and
that purchase order number should show up on the invoice as it comes to us for
billing.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
l
Meridian City Council N1l:leting
May 29, 2002
Page 31 of 52
Nary: I think some of the problem, though, is and I don't know if $1,000 is a good
number or not but some of the problem is you do have very small purchases
that-the best example I can use and I think the City of Meridian does this
because I think a lot of businesses do the same thing-they need to get products
at Costco. They don't generate a purchase order. They go buy it. They have to
have some way to account for it so we know where in the budget this money is
coming from but I don't know that you're going to have a purchase order prior to
that. You're not going to get a bill from Costco. You're going to go pay for it and
then you're going to account for it in your budget. (inaudible) return point that we
need to account for it but maybe not generating a purchase order is the proper
method to get the stuff taken care of.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: I agree. You go to Costco and you buy some items on-but there's some
large items there. But, on that receipt, they can put the purchase order. We do
the same thing in private business but we generate a purchase order that we
take with us. All you have to do is give them a white copy and I don't care what
they do with it and then you take the pink copy, we do, and it gets stapled to the
receipt. That's how it goes to get paid.
Corrie: I understand that, but what if you got a $3.00 bill?
Bird: Well, I think $3.00 would be ridiculous but how many $3.00 items do we
purchase? How many $3.00 bills do you get in a month?
Kilchenmann: Mr. Mayor. Members of the Council. We do have a large number
of very small transactions. For example, the Fire Department might need light
bulbs.
De Weerd: Light bulbs? How many firefighters does it take-
Bird: How much-how much they use for(inaudible). How much?
Kilchenmann: Or the Parks Department may need a small miscellaneous part.
So, we do, do several small purchases and I believe that was just as Councilman
Nary stated. That was the reasoning behind this. It became more expensive to
do the purchase order and generate the purchase order and the time taken than
the actual amount of the purchase. At purchase order, I think some estimates
are up to the time and the cost and staff time in generating a purchase order can
be as much as $100 per purchase order.
Bird: I think anything under $50, why are we writing a check? Why are we-why
is that a cash-everybody's got a little cash drawer. Why aren't we paying that in
cash and turning it in?
I.
Meridian City Councilllr,,,eting
May 29, 2002
Page 32 of 52
Corrie: Everybody doesn't have a cash drawer. They may have a-each
department has a credit card but they don't have a cash drawer.
Kilchenmann: The majority of those-many of those smaller purchases are just
on an open account. For example-
Bird: Well, I understand that, yes.
Kilchenmann: -True Value Hardware. We try to sort of discourage a lot of cash
drawers because then we have-that's kind of a control issue and a
reconciliation issue. What I could do is, I could actually do some quarries on a
month of purchases and actually look at how many, the size of the purchases
and how they break out and so forth and how many we do, how many are on an
open account and so forth.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: One of the things I was going to suggest and I heard you say you wanted
to have Public Works Department look this a second time or another time. Have
the other departments already provided you with some input?
Kilchenmann: They have all had this since February and I have not received any
input other than from Public Works.
Nary: My only concern is there might be some practice that maybe isn't
consistent with what policy we want to pass because we're really leaving it with
all the departments individually to make these decisions as to application of the
State purchasing requirements without really having a purchasing agent as some
sort of central force. If they don't want to comment, I guess they can live with it.
Kilchenmann: I don't think they had a problem with it. I think they felt like they
like the $5,000 limit and the little bit more flexibility it gave them.
Nary: I guess my thought on adding to what Councilman Bird said is, I think
there is a point that it doesn't make sense. That we need to account for but it
may not require this purchase order type of processing. So, we have to account
for it somewhere in the budget. I think your suggestion is probably the best way
to get at that. If we need to figure out, you know, do we have a majority of
transactions under $100 and really not a lot, you know, everything else is fairly
large, maybe $100 is a better cut-off for that. Purchase orders are maybe more
appropriate at $500 level or $300 or whatever. Something like that. But, that
might be helpful.
Kilchenmann: I agree. I'm not sure how they arrived at the $1,000 level.
Meridian City Councill.,,,,eting
May 29, 2002
Page 33 of 52
Nary: You can buy a lot of nice stuff at Costco for $1,000.
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: The purchase orders are not to make $100 staff time (inaudible). It's
an accounting practice. It's just a way to track things and if you have a $3.00
charge at True Value, you have a standard p.o. number attached to that, they
send you an itemized accounting of what comes under that p.o number. That
doesn't mean you have to generate a new one every single time. There's great
templates out there in both the private and other Federal or governmental
agencies that do these kinds of things and they're not a lot of time. It's just that
it's an accounting practice that this person has the authority and you have a p.o.
number that shows you have the authority to buy it, whether it's $1.50 or $1,500.
The practice is standard and it's all the same. It's just an accounting process.
Kilchenmann: I think the cost is in the complete tracking of-somebody on the
other end has to track and match that approval authority with the invoice and
purchase number and so forth. It has become standard practice actually to use
purchasing card-procurement cards because they do save a lot of the
generations of paper and so forth. I didn't that was probably an area we were
ready to venture in to. Most of those purchases at Costco, those are done on
accounts. We get an account listing at the end of the month and we balance it
with the receipts turned in by each department.
De Weerd: So, some of it's already being done.
Kilchenmann: Yes. Okay. Moving on from that, then there's just some verbiage
and guidelines for doing informal bidding and the requirement that we get three
Idaho vendors and just some ways to award bids and some explanations of
formal bidding. Actually, the next area that I thought might be somewhat
controversial is-and I didn't page number these-but it's-let me count-it'll be
on the sixth page and it starts with bid opening and evaluation. If you go down to
the bottom, it says number five, Council action for bid decisions that exceed
$25,000. The change for us are in the way our practice-well, actually, our
practice varies from department to department so this would standardize it. What
it would do for those items that are $25,000 or under, the staff would make
recommendation whether to approve the item or not. The first one is for those
that exceed $25,000. Instead of it being a separate item like on the department
report, they could place those on the Consent Agenda. If the item is something
that is outside of our normal policy or controversial, it could be taken off the
Consent Agenda and put on the regular Council agenda or if the staff member-
Gary added this-if the staff member doesn't want to place it on the Consent
Agenda then they could present it as a regular agenda item. I have to admit that
I stole all of this from Boise. Boise's purchasing policy. What it would mean
Meridian City Councilll/ll:reting
May 29, 2002
Page 34 of 52
would be that items that are under $25,000 would not be approved by Council
but they would be approved by the Mayor. I thought that might generate some
discussion. Our practice now is that all contracts are signed by the-
***End of Side Two**"*
Kilchenmann: --that come from State code and sole source acquisitions and the
requirements that you document and prove that it truly is a sole source and then
professional and consulting services and then we don't have to enter into a
formal bidding for those. Again, that's State code. There are some items in here
that are just unique to Public Works. Those are the items I want them to go
through again. Idaho Code 67-2320. They're just unique to them. The back of
the policy is, basically, just procedure on how accounting processes the invoices.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I'm a little concerned on the sole source purchasing. It seems sometimes
to be a-sometimes can be a fairly contentious item. I guess, what I'm
concerned is, because we don't have sort of a gatekeeper to this policy,
necessarily. But, each department director gets to make that call. I'm a little
concerned in not making sure we don't end up violating the law when a
department director decides do I really want to buy the white cars rather than the
blue cars and that sometimes ends up being a problem. So, I guess, I'm not sure
how to address a new policy. I guess I'm kind of concerned about having that
distinction made because there is a particular legal issue that may become of
that.
Kilchenmann: That is a good point in that. I know, previously, where I was
before, one of the purchasing agents biggest job was the gatekeeper of the sole
source. We could address that by having-we could actually have-if it's-we
could just have the Council approve those. Then the documentation would have
to be in a packet and either the Mayor, at a certain level or the Council a certain
dollar level could approve those items because those are tricky.
Nary: At least, that would cover us. The other thing on the Council approval, I
guess, on the issue about the contracts over $25,000 so that the contracts under
$25,000 don't need Council approval but there's still going to be-those aren't
the types of purchase orders that we're signing. Those are different. Those are
an agreement that we're having.
Kilchenmann: Correct. Entering into a contract.
Nary: So, we wouldn't see those at all under the policy.
Kilchenmann: Correct.
Meridian City Councillv,o;:jeting
May 29, 2002
Page 35 of 52
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Under leases, Stacy, I've got a problem. I think it says in the State statute
that all legal agreements and stuff will be filed in the Clerk's Office. I see you've
got it saying that the original of every lease agreement must be retained in a
central file in the Financial Office.
Kilchenmann: That's correct in that area. Gary clarified that and pointed it out to
me and I just haven't put-he wrote that part out and I just haven't put it in there.
Bird: I realize we're pretty lax in that but that is the-
Kilchenmann: He also did some things with the insurance, too, that I need to
change. I also need to change it-because I have-it just sounds like you have
to go through competitive bidding and he pointed out that might not always be
possible so I need to change that area.
Bird: When can we get a revised copy, Stacy?
Kilchenmann: I could probably do it next week.
Bird: Okay. With all the changes and everything? You said that Public Works
were the only ones that reported back on this?
Kilchenmann: Yes. The Police Department, he read it. I think he thought it was
okay. Fire thinks it's okay.
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: I guess, Stacy, as long as this doesn't conflict some of the changes
with other parts of our City code in the lease or contracts or agreements, I don't
have any problem with what's being proposed outside of what's been talked
about.
Kilchenmann: We probably should have Will check it and see if there are certain
ordinances that it would be in conflict with.
De Weerd: Are you familiar with any, Will, at this point?
Berg: Mr. Mayor. Members of the Council. I do know a couple of ordinances
that might be but I'll look those up and direct them and give them to Stacy.
Another comment, I did send this draft and I did tell ICRMP, which I sent it to,
Meridian City Councillv,,,,eting
May 29, 2002
Page 36 of 52
that this was a very rough draft and to come back with some feedback but I
haven't been able to make contact with the gentleman that I sent it to but he's
been on a circuit of training policies. I will get back to him and see if there are
any real concerns that they had. They do several seminars on purchasing,
especially the bid laws that I'm sure a lot of people violate and not know it. But
this pretty much, I think, follows the State bids anyways.
De Weerd: If you can get those comments to Stacy on any of our ordinances or
codes that it affects so we know how they all intertwine together. Do we want to
look at this again on the 4th, a month from now with all feedback. Prior, you
know, not waiting until the Friday before.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I only had one other comment and I did note in the front that it says every
City employee has a personal responsibility to conduct government business in
an ethical manner and ensure the integrity of the City purchasing, procurement
process. On the signature-I'm not trying to open the purchase order discussion
anymore but the issue regarding that, I mean, each of the purchase order levels
require-at least the first two-require the department director's signature. The
third level requires the department director and the Council liaison and last one
requires the Council's action to approve it. It probably would be beneficial that
maybe this would generate comment from the different department heads
because it's very clear in here. They are responsible to comply with this
ordinance policy and that the burden is upon them. I guess I would punch it up a
little bit so that it's clear to them because we don't have one agent to oversee all
of that, they're the agent. So, they have to be sure that they recognize that they
have that ultimate responsibility for their departments.
Kilchenmann: That's a very good idea.
Nary: Maybe then they'll have a comment.
Kilchenmann: I don't think so. I've sent it out like three times.
Corrie: From what they've been telling me, I think they're aware of it. Okay. So,
this is going to be back for Council re-review on the date--
De Weerd: June
Corrie: What's the date?
Bird: The 25th, Mayor.
Corrie: The 25th or 24th?
Meridian City Council rv'vding
May 29, 2002
Page 37 of 52
Nary: The 24th.
Bird: The 24th. That's right. We're going to run Monday because we have to be
in Pocatello.
Corrie: Would you also make sure that we get that in the paper that we're going
to meet on the 24th rather than the 25th?
Berg: Mr. Mayor? Just to make a comment. I will have to at least notice our
agenda for that special meeting because that's what it is, is a special meeting.
So, when it gets closer to what we know for the agenda, at least, 72 hours in
advance, I'll make sure we get that.
Corrie: Okay. Public Works Department.
B. Public Works Department:
1. Award of 2002 Fire Hydrant Project:
2. Award of Waste Water Treatment Plant Lighting Project:
3. White Drain Sewer Trunk - Crossing and Easement
Agreement with Settlers Irrigation District:
Smith: Thank you, Mr. Mayor. Council members. The first item I have is the
project for replacement and installation of some new fire hydrants. We've got
five fire hydrants to replace and five new fire hydrants to install. The project was
bid and the low bidder is Star Construction for $31,958. We have approximately
$50,000 remaining in the budget line item for this type of expenditure. The other
two bidders are Bitterroot Construction at $34,890 and Irminger Construction at
$41,500. So, based on the results of the bid, we would recommend that the
Council award the contract for the 2002 Fire Hydrant Project to Star Construction
for $31, 958. Authorize the Mayor to sign and City Clerk to attest.
De Weerd: Thank you, Gary. Any discussion, Council?
Bird: Madam President?
De Weerd: Yes, Mr. Bird.
Bird: I've got one question, Gary. That's five new hydrants? What do they do? I
mean, that's-I mean, what does that include? That's the hydrant, hooking it up,
they furnish the hydrant and everything, for that price?
Smith: Yes, sir. On the new fire hydrants, they will tap the line. They have a hot
tab from the line which is a tapping sleeve that's installed around the line and it's
Meridian City CouncillVlt:!eting
May 29, 2002
Page 38 of 52
tapped into the existing water line then there's a length of pipe that's extended,
excuse me, a valve is installed on that tapping T. The length of pipe is extended
then, from that point out to the location of the fire hydrant. Then the fire hydrant
is installed and thrust blocks are poured and so it's all the materials and the
installation.
Bird: Thank you.
De Weerd: Any other questions? I would entertain a motion.
McCandless: Madam President.
De Weerd: Mrs. McCandless.
McCandless: I move that we award the contract for the 2002 Fire Hydrant
Project to Star Construction in the amount of $31, 958 and authorize the Mayor
to sign and the Clerk to attest.
Nary: Second.
De Weerd: It's been moved and second to approve the award for contract to
Star Construction. Any discussion? Hearing none. All those in favor say-oh,
do we need a roll call vote?
Berg: Madam President. I'll do a roll call vote. Thank you.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
MOTION CARRIED
Smith: Thank you, Mayor and Council. The second item I have is the award of
Wastewater Treatment Plant lighting project. This project was installation of
eight new light poles and the associated electrical work at the Wastewater
Treatment Plant. Three bids were received. Custom Electric, Turnkey
Construction and Guho Construction. Custom Electric was the low bidder at
$22,500, Turnkey at $24,500 and Guho Construction at $29,500. Custom
Electric has done other projects at the plant and they've done very good work.
I've been very please with the quality of their work and the timeliness of their
work. We would recommend, with the amount being available in the budget, that
we recommend the Council award the contract to Custom Electric in the amount
of $22,500 to authorize the Mayor to sign and the City Clerk to attest.
Corrie: Okay. Any questions or discussion?
Bird: I have none.
Corrie: Okay. I'll entertain a motion on the request.
/
Meridian City Council Ivl",ding
May 29, 2002
Page 39 of 52
McCandless: Mr. Mayor?
Corrie: Mrs. McCandless.
McCandless: I move that we award the contract for the Wastewater Treatment
Plant lighting project to Custom Electric for the amount of $22,500 and authorize
the Mayor to sign and Clerk to attest.
De Weerd: Second.
Corrie: Okay. Motion been made and second. Any further discussion? Hearing
none, roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
MOTION CARRIED
Smith: Thank you, Mayor. Thank you, Council. The last item I have is the White
Drain Sewer Trunk Project. It's a Settler's Irrigation District license agreement.
We'll be paralleling some of their facilities and crossing with the White Drain
Sewer Trunk and so the license agreement was necessary from them. Our
agreement to the license agreement from the City of Meridian for them. Also,
there's an amendment letter that was submitted to us by their manager, Nathan
Draper, that changes the completion time for the work to be done by September
1st. Originally, the agreement had June 1st in it and this is an amendment to that
completion date. We would recommend the Council approve this license
agreement with Settler's Irrigation District with the amendment, authorize the
Mayor to sign and the City Clerk to attest.
Corrie: Okay. Any discussion? Okay. I'll entertain a motion on the request.
McCandless: Mr. Mayor?
Corrie: Mrs. McCandless.
McCandless: I move that we approve the license agreement with Settler's
Irrigation District, including the amendment that he talked about-just a minute
here-that all work is to be completed by September 1, 2002 and for the Mayor
to sign and the Clerk to attest.
Bird: Second.
Corrie: Okay. Motion been made and second. Any further discussion? Hearing
none, roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
Meridian City Councill'vleeting
May 29, 2002
Page 40 of 52
MOTION CARRIED
Smith: Thank you, Mr. Mayor and Council.
9. Ordinance No. ; Allowing for Criminal Backaround
Checks on applicants of permits I licenses with the City Clerk's
Office:
Corrie: Item number nine is an ordinance that has been requested to be tabled
until June 11,2002, but I just want to make it official, Mr. Nary.
Nary: Mr. Mayor, I move that we table Item Nine, the criminal background check
ordinance, to our June 11, 2002 meeting to give the Police Department and City
Clerk's office an opportunity to review and comment on the ordinance.
McCandless: Second.
Corrie: Motion has been made and second. Any further discussion? Hearing
none, all those in favor of the motion say aye. All ayes.
MOTION CARRIED
10. Public Hearing: Water and Sewer User Charge Modifications:
Corrie: Item number ten is a public hearing. This is water and sewer user
charge modifications. At this time, I will open the public hearing and invite staff's
comments first.
Watson: Thank you, Mr. Mayor, Council members. I probably should have
started the overhead up a little bit earlier in the meeting. I'll just give you a brief
over-view of this proposal. I believe you heard me give this same presentation
Apri/9th at your strategic planning workshop. Just a quick over-view. Water and
sewer rates have not been updated since October 1996. We started last fall to
look at updating these. The study consisted of four major components. One
included a statistical analysis of actual billing quantities. We correlated those
quantities with actual revenue provided by the Finance Department. We had a
little more categorization of administration 0 & m, and 0 & m. Finally, the rates
that we recommended, taking into account a 5% growth rate for the next 12
months as compared to the data we used for fiscal year 2001. These water and
sewer rates are based on a cost of service analysis. In other words, we take the
proposed budget and calculate based on the volume of water and sewer that we
provide or treat, the cost per 1,000 gallons. These user fees do not fund facility
expansions or extensions that are needed for new development. The only time
they're ever used for capital projects is if they improve the overall system quality
for all residents, improve overall system reliability or to meet new regulatory
requirements. As you recall, these fees are broken into two categories. One is
Meridian City Council fltleeting
May 29, 2002
Page 41 of 52
the base fee or administration charge. That is a flat fee that's charged to every
single account regardless of usage. It covers administration costs. They're not
mulled in the day-to-day 0 & m. It does cover the utility billing service and other
indirect overhead costs. The commodity or use charge, which is the charge per
1,000 gallons, is used to fund actual day-to-day operation maintenance, repair,
debt service if there is any. There's one major change in the structure of the
billing rates that we're proposing. Currently, there's a flat fee for the first 4,000
gallons whether you use it or not This has led to a lot of confusion for
commercial accounts because that's based on the number of eru's that are
assessed when they're issued a building permit. We have trouble keeping track
of change in tenants, change in use. What we're proposing is that the
commodity charge be based on each and every thousand that you're billed so
you pay for what you use rather than this 4,OOO-gallon minimum. If this overhead
would work, I would show you the table. Mr. Mayor, if you've all got copies we
can-I apologize. It's always worked before.
Bird: It's like kids. When you want them to work, they don't do it.
Watson: Unfortunately, it was nothing flashy either, but it had a lot of information.
The table that I've handed out to you shows the existing and the calculated or
proposed billing amounts per each use category up through a horrendous
amount of water. It shows a column for water, sewer, and then the third set of
columns on the far right is a combined, existing combined calculated that shows
percent increases associated with each of those use categories. As we
discussed in April, the proposed water rates would decrease. The commodity
charge portion would decrease from $1.23 per thousand to $.98 per thousand.
The base fee would be $3.48 per account and that would not include any use,
whereas, the existing water base fee of $6.48 includes your first 4,000 gallons.
Sort of imbedded in that existing base fee is an administrative charge that's much
less than the $3.48. The current water administrative fee is $1.56. The
proposed is $3.48. So, that's going up. That's more than doubling, as proposed.
The line that's highlighted on that table is the median use category during the
non-irrigation months. The typical water bill would go down very slightly. The
sewer bill would jump 19%. Overall, for both water and sewer combined, would
be about a 12% increase. The sewer billings, currently, there's a $1.33
administrative charge imbedded in the $11.73 base fee that includes your first
4,000 gallons. The proposed administrative fee is $4.07, which does not buy the
first 4,000 gallons. Again, sewer is just like water. You will pay for what you use
or what you're contributing to the sewer. The commodity charge, as I call it, per
thousand on sewers, increasing just a shade under 7%. As we discussed in April
also, just from looking at this for so long, I think part of the reason water would go
down and sewer would go up is that we're selling a lot more water than we did in
1996. Our costs have not increased as fast as the increase in demand. Sewer,
on the hand, the plant is way more complex than it was in 1996. We've added a
lot of facilities. We've added a lot of staff. We've added a swing shift. They're
open, they're operating 20 hours a day now. We've had to add a pre-treatment
program. We've added quite a bit of staff to the bio-solids, de-watering and
Meridian City Councill\lIt::eting
May 29, 2002
Page 42 of 52
disposal program. Most of the water that we sell, the increase in the water that
we're selling, we don't see that at the plant. It seems to be-there's definitely an
increase but a lot of that increase is being used for irrigation. I guess that's all I
have unless you have any questions. I think we've gone over most of this before.
Corrie: Okay. Any questions? Since this is a public hearing, I invite the public to
testify any testimony you might give. Does anyone in the public like to testify? Is
the statement you're about to give the truth, the whole truth and nothing but the
truth so help you God?
Furhman: It is.
Corrie: Okay. Name and address, please.
Fuhrman: My name is James Furhman. I live at 1737 Summer Falls, Meridian,
Idaho. I don't know how you're going to-just looking at that, I don't know how
you're going to sell that fixed cost of $7.55 to the normal person. That looks like
a pretty hard sell to me because about the time that shows up on my bill, it says
it's going to cost me $3.48 for one of them and $4.07 for the other just for
administrative fees, I'm going to think they've got way too many people sitting
around doing nothing. I think you'd better get that allocated down into the gallons
somehow instead of putting it there. Whether all these costs are right or not, I've
just got a couple of situations beings I have several rentals. I see several of
these bills every month. I think you guys ought to look at how you might save
some of the money. The other cities send me a bill once every two months
instead of once a month. They don't read the meters every dad gum month.
They aren't a month-my bills on mine are almost two months behind from the
day that they're read. I've called up and said, can't we do something about that
and they said, oh, you're just unfortunate. Why do we send out the bills just once
a month out of this place? I mean, they tell me there is thousands of bills go out
on the same day. You have a computer but they don't seem to be able to
program it so that it can send out a bill any day other than what it's programmed
for. They just-the people that talked to me justify this by saying, you know, this
is the way we did it. I said, yes, I know. I grew up here as a kid. We used to
have less than two thousand people. They used to do them by hand. But, now
they say, no, we can't send out staggered billings because the computer won't let
us. I call up and I complain because you adjust the bills for sewer based on
winter usage. If you have a problem with one of these places in the winter and
then you get it corrected and you don't irrigate in the summer, you're still stuck
with the same bill. I said, why can't you get your computer to realize that it's the
average usage during the winter or the lesser of what's used in the summer.
Well, we just don't know. You know, it's not that way. You can't get that done.
And I'm going, well, when I used to have a job and worked around computers, we
used to be able to do it because you told the computer that that's one of the two
numbers you use. Anyway, I just believe that the City has-I don't whether this
is the second or third computer they've been using as an excuse or a program,
but they never change anything that seems to simplify the bills or decrease any
Meridian City Council tvleeting
May 29, 2002
Page 43 of 52
COSt. I would a lot rather see my bill on my units or my meter get read and my bill
come out within seven days of that reading. Right now, they read them like today
and that amount won't even get computed into it for a month and then it gets sent
to me. If I have a problem with a rental, I can be out three months almost before
I ever see it. I just believe that it could be a lot quicker. Like I said, on your fixed
cost on this bill, I think when you start sending that out to people like me and say
we've got $3.48 worth of fixed cost in water and $4.07 in sewer, which is $7.55,
which means that even if a person doesn't use anything, that they're going to get
at least that, it's going to be hard to justify it. That's probably why they had the
4,000 gallon minimum calculated into the other one because, at least, it's kind of
hidden. Otherwise, you're going to say, Jim, it costs you $7.55 just for me to
send you this bill on all thirteen of your units. That seems a little excessive to
me. I guess, I'm done.
Corrie: Thank you. Okay. Anyone else? Okay. Any comments from Council?
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: Brad, is there a better way we can reflect this? I'm sure you've
probably looked at from a couple of different angles.
Watson: Mayor. Council members. Councilwoman De Weerd. We thought very
long and hard about changing this administrative fee because I knew-well,
everyone was comfortable except for the billing department on how we had been
doing it. I thought it was unfair to the people who were using low volumes. You
know, a thousand to two thousand gallons a month. Like maybe the senior
citizen, single mothers, and things like that really weren't using that much but
they were still being billed for 4,000. I guess that's part of the issue. The other
issue is this administrative fee going up so much since 1996. There's two
reasons for that. One is the way administrative costs are categorized. Back in
those days, when that analysis was done by JUB Engineers, very little was
tossed into the administrative cost. We had wages for a superintendent and
assistant superintendent, a public works director and legal fees and that was it.
That was all that was considered administrative at that time. Now, based on
what the Finance Department has provided to me in their definition of
administrative costs versus operation and maintenance costs, that definition of
administration has expanded to include the entire billing department because
they are not an operation and maintenance unit of the water or wastewater
system. Whether an account is using zero or 20,000 gallons, if the meter is in
the hole, the meter reader is physically going out there reading that meter.
Whether it's a zero read or a high read, they're going out there and that is a labor
cost, that's equipment cost, it's a vehicle cost. They're coming back and
downloading that into the computer. A bill is generated by the billing department,
whether it's zero or 20,000 gallons a month. They are generating a bill. They
Meridian City Council fltl~eting
May 29, 2002
Page 44 of 52
are doing the work. That was sort of the line of reasoning that we used in coming
up with this.
Corrie: In other words, if you don't use any water, you're not going to get
charged that $7.55. Use a gallon and you're going to have that in there. It's part
of the administration fee. They still have to go out and read your meter. Right?
Watson: Mr. Mayor. Actually, if you use zero, you still are charged that
administrative cost of $7.55.
Corrie: As long as you've got a meter and water.
Watson: As long as there's an active account.
Corrie: Because we still have to go out and read it.
Watson: Correct.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: Brad, approximately how many meters do we have in the city? How many
bills are we sending out a month?
Watson: Mayor. Council members. Councilman Bird. I believe it's in the
neighborhood of 14,000, a little over.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I mean, just a rough estimate. I mean, Mr. McQuade said we have about
17,000 parcels already so it's probably somewhere close to that number.
Bird: Fourteen.
Nary: 14,675 are residential and 1,947 commercial. So, it's probably
somewhere in that range of 15,000. I mean, I guess, I hear what Mr. Furhman is
saying, but you know, everything has a price and trying to run a city and trying to
run the cost of the city, I don't like hidden charges. Iljke people to know. They
may not like the fact that there's an administrative cost. They were paying it.
They were already paying it. We were just hiding it in the fact that they were
getting 4,000 gallons before they were actually paying more for it. They're still
paying it. So, to me, it's much more up front to say, you know what, there is a
cost to having water lines. There is a cost to having sewer lines. There's a cost
to having a treatment plant. There's a cost to having people read those meters,
Meridian City Councilllileeting
May 29, 2002
Page 45 of 52
send the bills out. There is a cost to doing business and I think it is honest to say
that's what the cost is. On top of that, there is a cost for the product. For the
water and for the sewer service. So, I guess, I don't have a big problem with
that. I understand what Mr. Furhman's testimony is, but I also recognize that this
is not a small city anymore. This is a very rapidly growing city and there is going
to be a cost to that. But, having good water and wastewater treatment facilities is
a good cost. That's what we want. We want to pay for that. That's something
that is a benefit to our community so if that's the cost of doing business, that's the
cost of doing business. People are being told up front that's what it is. It's not
hidden in anything else. It's not something where people think they're getting
something for nothing when they really aren't anyway. I guess I don't have a big
problem with these. I think they've gone through a lot of work to put this
together. I think it's a fair evaluation. I don't have any reason to doubt these
numbers.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: I don't have any problems with the dollars either and I pay the water bills.
But, I have a problem with what they consider administrative fees.
Corrie: Yes.
Bird: I have a real problem with what administrative fees are. I can't believe that
your meter reader is considered an administrative person. Basically, everybody
that is an employee is an administrative fee. I guarantee, we don't get to do that.
When we take administrative fees for handling impact fees or something like that.
We don't get to include all of that in cost. Now, if that's an overhead cost, then I
have no problem with it. Overhead is what it costs to do business.
Administrative fee is what it costs to run the business. I can't believe that you
would have everything be administrative in the cost of a business.
Watson: Mr. Mayor?
Corrie: Brad.
Watson: Council members. Councilman Bird. By no means are all employees
thrown into the administration costs. The guys that are out turning valves and
flushing lines and running the wastewater plant, the majority of people are
involved in 0 & M and those wages and personnel costs are Included in the
commodity cost. What was thrown in the administration were the
superintendents, the assistant superintendents. I think there are one or two
managers at the Wastewater Plant that supervise programs. The MUBS
Department, the billing department, was categorized as an over-well, maybe I
don't know the definition between administration and overhead but they're not
involved in the actual operation and maintenance of the system.
Meridian City Council Ivl<::eting
May 29, 2002
Page 46 of 52
Bird: I agree.
Watson: That division, those employees, have to be there no matter what. If we
stop selling water, we stop building water lines, we stop operating the
Wastewater Plant, those 0 & M people go away_ But, they're-
Bird: Brad, I just have a real problem in saying now as administrative-how
many of those people you just named administer the policies of that department.
Watson: Councilman Bird, I could certainly name it something different.
Bird: Yes. That's what I'm saying. But, I'm just saying that I don't like to see it
published as administrative fees. If you want to say it's overhead fees, that's
fine.
Watson: Okay. I understand.
Bird: Or whatever.
Corrie: Okay. I don't object to that. To me-
Bird: I have no problem with the cost at all.
Corrie: It's all rolled into the cost of doing business. You call it what you want.
That's the schematics. It costs us $7.55 per account per gallon to do business
so it's there. That's your cost of personnel, paperwork, computers, everything. I
understand what you're saying but we-you call it what you want but you could
put it as complete cost of overhead and wages and whatever you want to say.
But that's-
Nichols: Mr. Mayor?
Corrie: Mr. Nichols
Nichols: Mr. Mayor. Members of the Council. Just to throw another term to
maybe help get over the schematics. Perhaps the term fixed cost would fit. I
think that's what typically gets reflected in audits. I've seen it used as an
accounting term. It's a fixed cost. I think that's the intent of the administrative
fee, wasn't it Brad, to recover per account or to distribute the fixed cost of -not
associated with the actual-
***End of Side Three***
Nichols: -treatment, production of water and treatment of wastewater in the fee
structure. Am 1-
Meridian City Council rv,<::eting
May 29, 2002
Page 47 of 52
Watson: Mr. Nichols, I think you hit it on the head. I remember that term now.
Bird: I agree with that 100 percent.
Nichols: So, Mr. Mayor, in that context then, whether you call it administrative
fee or overhead fee, it's representing an allocation out of the fixed cost per
account.
Corrie: Okay. I'll buy that.
Nichols: In the vernacular, that's what it costs per account to turn the key in the
door.
Corrie: Okay. Any other comments? May have to stay all night. I can't get this
thing to work. This overhead. Okay. Any other comments from the public?
Okay. I'll entertain a motion to close the public hearing.
Bird: So moved.
De Weerd: Second.
Corrie: Okay. Motion made and second to close the public hearing. All those in
favor say aye. All ayes.
MOTION CARRIED
Corrie: Discussion? Comments?
De Weerd: Mr. Mayor?
Corrie: Mrs. De Weerd.
De Weerd: I think some of what Mr. Fuhrman was referring to has a lot to do
with our billing system rather than the proposal in front of us today and that
probably is something we may want to take another look at is the efficiency of
that and how we can be a little bit more customer friendly. So, those are points
that we need to address. Not tonight but a little bit down the line.
Smith: Mr. Mayor?
Corrie: Mr. Smith.
Smith: Council members. Councilwoman De Weerd. I wrote down all of Mr.
Fuhrman's comments concerning the billing process and I will take those to our
water superintendent and our manager of our MUBS Department and we'll
discuss those. I'll get you some information back as to what we could do if we
can change things. I know right now that they're reading meters three weeks out
Meridian City Council 111Il:leting
May 29, 2002
Page 48 of 52
of four of the month. I've got a feeling that if we increase anything with any
frequency, it's going to require some additional personnel.
Corrie: If we slow it up, it'll cost a lot more phone calls.
Smith: I certainly will take his comments and have a discussion and get some
more information, more detailed information back to you so that you know a
response to his concerns.
De Weerd: Gary, maybe it's just a matter of education on the process. I don't
think it's necessarily that the meters aren't read often enough but there's a basic
lack of understanding about what the process is and how it works. I think some
of the things he was talking about we are doing but it gets a little bit muddled in
some of the other stuff. At some point, maybe even a single page question and
answer depending on-I think out of any of the phone calls that I get and I
certainly encourage them to call the Mayor is on water bills. On the bills.
Corrie: Did I hear you correctly?
De Weerd: Yes.
Corrie: I thought I did. That's where my calls are coming from. Her office.
(inaudible) encourage them to call the Mayor.
Bird: So do I.
De Weerd: I've heard that from other Council members that those bills seem to
be the point of contention. I think I heard that in his testimony.
Smith: Yes. I have alerted Leslie that when we get to a point in the invoices, the
billings, that we have on hand to where we need to re-order, we're going to get
into the format of that bill and make some changes because it is just a little
confusing.
De Weerd: Yes. Well, thank you, Gary. I have no more discussion.
Bird: Mr. Mayor?
Corrie: Mr. Bird.
Bird: With her not having any more, I would move that we approve the water and
sewer user charge modifications and for the attorney ta-l don't know whether
we need an attachment or a mandate on existing ordinances or not. What do
you want to call it?
Corrie: Finish your motion.
Meridian City Council rvl~eting
May 29, 2002
Page 49 of 52
Bird: Oh. That the attorney draw up the proper attachments or changes to the
existing water and sewer ordinances, which are separate.
Corrie: Okay. Do I hear a second?
Nary: Second.
Corrie: Okay. Motion made and second. Discussion?
De Weerd: Do you know what you just seconded?
Nary: I think it's an ordinance.
Corrie: It's an ordinance, I think.
Nichols: Mr. Mayor?
Corrie: Mr. Nichols.
Nichols: Mr. Mayor. Members of the Council. Just a couple of things. Currently,
your ordinance sets out the rate for water and the rate for sewer that includes the
connection fee. I would ask that you consider and maybe give me some
direction as to whether you want to do it this way, the same way you've done it
before, or whether we amend the ordinance to allow for resolutions. To have it
set by resolution so that when you next year or two years from now when Brad
and Gary present the water fees again, instead of changing the ordinance, we
just do it by resolution. The advantage to that is that you do it in one document
and you don't have to go in and change your code books or re-codify it. The
disadvantage is somebody has to bind and post or say, you know, what does the
resolution say as opposed to just looking in the code. We can do it either way.
It's not a burden on us to do it one way or the other. I just offer that to you that
that's what some places do. The ordinance doesn't change. The resolution does
as the fees are updated.
Bird: Mr. Mayor?
Corrie: Mr. Bird. Yes. Go ahead.
Bird: Are our ordinances okay to do that with? The existing ordinance? That we
could change it to a resolution? To add to the deal? I like that idea.
Nichols: Mr. Mayor. Members of the Council. We would change the ordinance
to say that the water rates will be set by resolution of the Council. We'd change
the sewer ordinance to say sewer rates will be set by resolution of the Council.
Then we will prepare a resolution that sets forth the rates. If you want to change
the ordinance, that's what we would do. We'd do two ordinances in a resolution.
Meridian City Council M~eting
May 29, 2002
Page 50 of 52
Then, thereafter, to change the water or sewer, we just simply do a resolution
instead of doing an ordinance change.
Nary: Mr. Mayor?
Corrie: Mr. Nary.
Nary: I think that's a much easier process to use, too, as well. The only thing I
would-just to be sure-and the other way that this gets caught, as well, is the
State Code requires that we increase rates. I think we're going to have to
advertise it anyway, so it's not something the public isn't going to be aware of.
The only thing I would just ask Mr. Nichols to just verify, there are certain
requirements in different sections of the planning code that requires it be done by
an ordinance. It doesn't have to be an ordinance that's published in a book. It's
just that's the format the State Code requires. I don't think this does that but
certainly, we need to verify that we don't have to do it by an ordinance. Other
than that, I think your suggestion is great. It would be a lot easier to do it that
way.
Bird: I would amend my motion to do that if it is legal.
Nary: I would concur.
Corrie: Okay. If it's legal, we're going to do it.
Bird: We're going to do it.
Corrie: Okay. Any further discussion? I hope the one that types these minutes
is getting it straightened out here.
Nichols: Mr. Mayor? One other thing that needs determined is when the
effective date would be.
Bird: July 1st.
Corrie: Say, June - July 1 st?
Bird: Yes.
Corrie: How about Monday, July 1 st?
Nichols: Well, Mr. Mayor, this should be directed to staff because they're the
ones that have to program the computers with the rate changes.
Smith: Mr. Mayor. Council members. Mr. Nichols, I guess I have a question
first. From tonight's meeting, we'll prepare findings that-is it even possible,
based on tonight's meeting, that they're approved June 1st but-see what we're
Meridian City Council tvl""t:lting
May 29, 2002
Page 51 of 52
trying to do is, the readings that would be taken during June would be based on
these new rates but people wouldn't even see these until July. I'm seeing a lot of
shaking heads. Just so everyone knows, if it's July 1 st, we'll be reading in July
but nobody will see the effect of these until August billings.
Nary: But can we reflect them in the July bill that the rates will be increasing in
the next bill so people will know?
Smith: Sure. We can insert that.
Bird: That would be fine.
Nary: So, the effective date for the application of the rate would be July 1st but
they wouldn't receive the bill for it until the August billing. But, we can send them
a notice in July.
Smith: Correct. On the July billing, with the old rates. Right.
Nary: If we could even send it in June, it would be nice. I don't know if that's too
soon. Just to send a notice.
Smith: We'll certainly look at it.
Corrie: So the effective date is-do you want it July 1 st then, Brad? July 1 st?
Watson: July 1 st would be fine. Right. It's correct what you said.
Nary: You suggested July 1st on their August bill. Is that okay with you?
Corrie: Is that all right with the Council?
Bird: You bet. That's great.
Corrie: Okay. Roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
Corrie: Okay. All ayes.
MOTION CARRIED
Corrie: Okay. We have an Executive Session that we'd like to go in to. So, I will
entertain a motion for going into Executive Session.
Item 3.
Executive Session as per Idaho Code ~ 67-2345(1)(f):
Bird: Mr. Mayor?
Meridian City Council Mt;dting
May 29, 2002
Page 52 of 52
Corrie: Mr. Bird.
Bird: I move that we go into Executive Session as per Idaho Code 67-2345(1)(f).
Nary: Second.
Corrie: Okay. Motion made and second. Roll call vote, please.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
Corrie: All ayes.
MOTION CARRIED
Corrie: I'll entertain a motion to come out of Executive Session.
Nary: So moved.
De Weerd: Second.
Corrie: Motion made and second to come out of Executive Session. All those in
favor say aye. All ayes.
MOTION CARRIED
Corrie: Mrs. De Weerd.
De Weerd: I move we adjourn.
McCandless: Second.
Corrie: All in favor of the motion say aye. Adjourned at 10:07 p.m.
(TAPE ON FILE OF THESE PROCEEDINGS)
G fig t{JZ-
ERT D. CORRIE, MAYOR DATE APPROVED
\\\I\lIlIl/rl/lf
",\~\ of MEFf!;""11
~" ::\""\ 'VL /....'i
/ c} P'",PO",,'<<, ~ \. ~ A~ ~
ff" ArrESTED: ~~
~ SEAL ~ WILLIAM G. BERG, JR., LERK
-::: '7 &:::
";. c,,... 1"1< ::::
~ ~. ~ 0 ~
~ -Po uSr 1S\ . .J:..?
"',.." ..., ~"'?- .....::0
"'''// OOt If\n-'{ . '\ \""
II1I11 ~-.~. \\\\\
'fJ!;I;~ n\.n\\
May 24, 2002
MERIDIAN CITY COUNCIL MEETING May 29,2002
APPLICANT ITEM NO. 4-A
REQUEST Approve minutes from May 7, 2002 City Council Regular Meeting
AGENCY
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
Contacted:
COMMENTS
v~
tu~
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
May 24,2002
MERIDIAN CITY COUNCIL MEETING
APPLICANT
May 29, 2002
ITEM NO.
4mB
REQUEST Approve minutes from May 14, 2002 City Council Special Joint Meeting / Workshop
with Meridian Rural Fire Protection District Commission
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
JV
Mrr
Contacted:
Date:
Phone:
Materials presented at public meetings shall become properly of the City of MeridIan.
May 24, 2002
MERIDIAN CITY COUNCIL MEETING
APPLICANT Public Works Department
REQUEST Easement for Touchmark Phase 1-B
May 29, 2002
ITEM NO.
4mC
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
Se.e. o..ttClCh.e.o~ et18e}'YU.iyc't
NJvJL/
od
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
~ ~ ~" ' ~ , "
City o"""Me'ridi~~":,~"" " <:; " "' " " ,
~"PutJlic"Wotks D~Ri~, "" ":'.
~ '{~~ .(>:~".':.^,~n "~?^; ~:~ .~ ^:/-~:x-::.;i~?"')~i:~;2?tJ+,:t,:5.%-?~,~j~~~ N.. >'::.~
Mem
ECEIVED
MAY f ? 2002
CITY OF MERIDIAN
CITY CLERK OFI="[(;1=
To:
From:
Gary Smith, PE
Steve O'Brien,p 0
File
cc:
Date:
5/15t2002
Re:
Easement for T ouchmark Phase 1-B
Gary,
Attached you will find one (1) water line/sewer line easement for the above
mentioned project. I have reviewed it and found it to be adequate to present to City
Council for signatures.
If you have any questions please do not hesitate to ask.
From the desIc of ..
. Page 1
Steve O'Brien
EngIneering Tech . I
Meridian Public Works Department
660 E. Wa1ertower., Suite 200
Meridian, Idaho 83642.2600
(208898-5500
Fax: (208) 887-]297
1800 West Overland Road
Boise, Idaho 83705
Voice (208) 344-9700
Fax (208) 345-2950
E-Mail kurtr@briggs-engmeeringcom
(
BRIGGS ENGINEERING, Inc.
ENGINEERStPLANNERStSURVEYORS
Tran
ittal
To: Steve O'Brien - Meridian City Public Works
From: Kurt Reliford
cc: Fife
Date: 05/13/02
Re: Touchmark of the Treasure Valley, Phase 1.8
Steve,
Attached is an easement for Sewer and Water executed by Kenrich "Rick" Thomas.
Please call if you have any questions or need additional information.
RECEIVED
~1AY . ~. ?~~?
ME.KllhA.l'lOlTY
ENGINEER
0901-23-1
SANITARY SEWER AND WATER MAIN EASEMENT
TillS INDENTURE, made this _ day of ,20-, between WILD SHAMROCK L.L.P. ,
the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho,
the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across
the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines
to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other
good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee
the right-of-way for an easement for the operation and maintenance of sanitary sewer and water
mains over and across the following described property:
(SEE A TT ACHED "EXIDBIT A" AND "EXHlBIT B")
The easement hereby granted is for the purpose of construction and operation of sanitary sewer
and water mains and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantee, in making future repairs, will expediently replace and restore the premises to a
condition comparable to that existent prior to undertaking such repairs and replacement.
However, the Grantee will not be responsible for repairing, replacing or restoring any permanent
structures, large trees or brush placed within the area described in this easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed any
permanent structures, large trees or brush within the area described for this easement, which
would interfere with the use of said easement, for the purposes stated herein.
20201-sanitarysewer&water-eas
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract of land, and that they have a good and lawful
right to convey said easement, and that they will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first hereinabove written.
WILD SHAMROCK LL.P.
k~ I. ~
Kenrick "Rick" E. Thomas, Partner
STATE OF IDAHO )
)ss.
County of Ada )
. On this .I O+h day of !Q~ ,~O~ before me, the undersigned, a Notary Public in and for
SaId state, personally appeared ~~/(. f:. "IbJm 0 "') and ,
Known or identified to me to be the President and Secretary, respectively, of the corporation that executed
The within instrument, and acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, r have hereunto set my hand and affixed my official seal the day and year
In this certificate first above written.
\\\\\\\ 111/ lillI,
\,\'\ X;. 'l L HAI"\ I///.
,s; ~<o...... ..\;4'"~~
~ CJ.. ..,....~
.::;; .. \\OTA ..'''>'~
::-. hI... ~
,. ~r. ~
= *: : :.
= : ........~ :*=
:: · A . .:::-
.,.. · #'V.l .-.
~ ... lIBuC .. ~
~Qllo.. .. ~
'l. '-1. .0 .. 0 s
GRANTEE: CITY OF MERIDIAN ;";"~,,~c;i=.iofr..~\\\.s'
#/11 III,m \\\\\
Cd . ~Y-IcVJ~
Notary ~ic for Idaho
Residing at '1Y'Jp4~
My commission Expires . 112/1J P
Robert D Corrie, Mayor
Attest by William G. Berg, City Clerk
Approved By City Council On:
20201-sanitarysewer&water-eas
EXHIBIT "A"
DESCRIPTION FOR
SANITARY SEWER AND WATER EASEMENT
PROPOSED TOUCHMARK LIVING CENTER SUBDIVISION
May 8, 2002
An easement lying in Parcel 2 of Record of Survey No. 5306 as recorded at the Ada County
Recorders Office, lying in the NE 1/4 of Section 16, Township 3 North, Range 1 East, Boise
Meridian, Ada County, Idaho, being more particularly described as follows:
Commencing at the northwest corner of the NE % (N % Corner) of Section 16, Township 3
North, Range 1 East, Boise Meridian; thence S 00013'01" E 939.06 feet along the west line of
the NE % of said Section 16 to a point; thence N 90000'00" E 426.32 feet to the REAL POINT
OF BEGINNING of this description;
Thence N 00000'00" W 118.46 feet to a point;
Thence N 90000'0" E 42.50 feet to a point;
Thence S 00000'00" E 35.61 feet to a point;
Thence S 45000'00" E 70.45 feet to a point;
Thence S 00000'00" E 33.04 feet to a point;
Thence S 90"00'00" W 92.31 feet to the REAL POINT OF BEGINNING of this easement
description.
Michael E. Marks, PLS 4998
20201sswatease.des
EXHIBIT "B"
SECTION CORNER
~ S B9'~8'47"E
Tf
2706.25'
N 1/4 CORNER
9
16
SECTION CORNER
S 89' 29' 19' E 2702.58'
-.->-
E. FRANKUN ROAD
15
I
I
I~
q
LOT 1
/'
/'
/ ,....-------.
// //' r---
I / /
/ / (
( (
I \
\ \
SANITARY SEWER AND N 90'OO'OOHE \ \
WATER EASEMENT............. 42.50 \ \
............. ~S OO'OO'OO"[ 35.61' \
N ~O;~~4~?"w S 4S'OO'OOH[ 70.45' \
S OO'OO'OO"[ 33.04' \
N 90'OO'OOt"4.26.32' S 90.00'OD"w \ \
. ___ ..-/ 92.31' \ '% \
1 + J\- - -- -- -- ,.... --- - - -.... \~ \ ~
,.... /''' \~g.. \ ~
/' /' " \"'\ ~
/ /' \ <%.
/' \~\
" / /' 1- - - - -- -- \ \~ \
'-J / \ \%\
/ LOT 2 \ \-
,11/ + \
PROPOSED TOUCH MARK LIVING
CENTER SUBDIVISION
o
W
I-
3
0....
z:
::)
u
I~
-- - "'"'- -....
. (0
(.oJ
I~
UNPLATTED
R.O.S. NO. 5306
<0
~
~
%~
(9
~ ('~
~ V?
V ~
~ V
\
~
CENTER 1/4 CORNER
LOT 3
BRIGGS ENGINEERING. INC.
(~)
(208)344-9700
1800 W. OVERLAND ROAD
BOISE, IDAHO 83705
SANITARY SEWER AND WATER EASEMENT
WILD SHAMROCK L.L.P. - GRANTOR
PROPOSED TOUCHMARK UVING CENTER SUBDMSION
LOCATED IN THE NE 1/4 OF SECTION 16, T.3N., R.1E., 8.M.
MERIDIAN, ADA COUNTY, IDAHO
DESIGN DRAFT SCALE DA IT DWG.NO.
DPM 1" = 200' 05/07/02 20201
REVISION
SHEET
1 OF 1
20201 ssease.dw
CITY OF MERIDIAN
PUBLIC WORKS DEPARTMENT
LETTER OF TRANSMITTAL
Date: '5- \\j- Od
To:~l~~
RECEIVED
MAY 1 7 2002
City of Meridian
City Clerk Office
From: Karle A Glenn
Dept Specialist Supervisor
Subject: ~~ ~ ~
Enclosed are the followin :
-:':.'_~_~'-: 'n_" _'_ :....:._s'.,:-
'DATE)
'_..' _ .'Co., '^,
\
\
\
These are trans~ed:
o For your ~or action 0 For review 0 For your use 0 As requested
information specified below and comment
Remarks:
~~~~.~~~
~~'tS" ,LL~
~
Copy to:...file-
Si~ .~~ J
660 E. Watertower, Ste. 200
Meridian, Idaho 83642
(208) 898-5500
Fax (208) 887-1297
May 24, 2002
MERIDIAN CITY COUNCIL MEETING May 29, 2002
APPLICANT Public Works Department ITEM NO. 4~D
REQUEST Temporary Sewer and Water Easement for Bridgetower No.1:
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLlCE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DE?T:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAM? A MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
Contacted:
5e~ CltkMhtd {Q8~t
.p/
()!rr
Date:
Phone:
Materials presented at public meetings shall become property of the CIfy of Meridian.
ECEIVE
Mem
.'9 "":i
j'.
. ,
CITY OF MERIDIAN
CITY CLERK OFFfCE
To:
Gary Smith, P.E.
John Boyd ~ f p.
File
From:
cc:
Date:
Re:
5t1/2002
Bridgetower Crossing No. 1 - Temporary Sewer and Water Easement
Attached is a Temporary Sewer and Water Easement for Bridgetower Crossing No.
1. It covers the stubs of indicated utilities for a future Phases of this project.
I have reviewed them for accuracy and find them presentable for City Council action.
If you need any more information on this matter please do not hesitate to contact me.
From the desk of...
John Boyd
Engineering Tech . II
Meridian Public Works Department
660 E. Watertower Lane, Suite 200
Meridian, Idaho 83642
. Page 1
(208) 898-5500
Fax: (208) 887-1297
SANITARY SEWER AND WATER MAIN EASEMENT
ru 111-
THIS INDENTURE, made this tll day of MfA. t- ,2~between Primeland Development Co.. LLP,
the parties of the first part, and hereinafter called the Grantors, and the City of Meridian, Ada County, Idaho,
the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a sanitary sewer and water main right-of-way across
the premises and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines
to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and other
good and valuable consideration, the Grantors do hereby give, grant and convey unto the Grantee
the right-of-way for an easement for the operation and maintenance of sanitary sewer and water
mains over and across the following described property:
(SEE ATTACHED EXHIBIT "A" AND "B" )
The easement hereby granted is for the purpose of construction and operation of sanitary sewer
and water mains and their allied facilities, together with their maintenance, repair and replacement
at the convenience of the Grantee, with the free right of access to such facilities at any and all
times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantee, in making future repairs, will expediently replace and restore the premises to a
condition comparable to that existent prior to undertaking such repairs and replacement.
However, the Grantee will not be responsible for repairing, replacing or restoring any permanent
structures, large trees or brush placed within the area described in this easement.
THE GRANTORS hereby covenant and agree that they wiI1 not place or allow to be placed any
permanent structures, large trees or brush within the area described for this easement, which
would interfere with the use of said easement, for the purposes stated herein.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract ofland, and that they have a good and lawful
right to convey said easement, and that they will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
Master\Meridi an\sanitarysewer& water-eas
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first hereinabove written.
STATE OF IDAHO )
) ss.
County of Ada ) ~
On this!)1 day of /fPAv . 205efoJe me, the undersigned, a Notary Public in and for
said State, personally appeared fM-tJ;::.. So y' I;a.t.-I ~ and ,
known or identified to me to be the ~2t ~ ~i<.l~il~espectively, of the corporation that
executed the within instrument, and ackhOwledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affIxed my official seal the day and
year in tm, cemficate first :~~:,:::~n ~au/ btW1i-
~.::'< !l> L F: O,~o1"'"" Notary Public for Idaho
,?~ c;v ,'.'''~G?,~,' ,-... {,.~ Residing at ~"" I r'L
~~< .~:-~- 11..0'. ":}'.\'-:)."~ ~ ~
! i~/2': ;\ c.T A-' > '\:) '-:;, ~ My Commission Expires
.'fJ (_~i' t=:. -' ~....t"" '; :.
t-~~~~ ~~~'Jf.~~~~ ~-~..:
~ .-". l",l \;; " ~:f
':',',' "': l' ~. ('../.} ;
ILl ..,: "l:..., oJ ~ S :;;
\;;~,;;,:"' ",',;~:~;/
itJI.i"a J;tJ;' ,;,...,,\
/ /
~/~/d~
I
MasterWeridi an\saru tarysewer&water -eas
EXHIBIT HAlf
DESCRIPTION FOR
TEMPORARY SANITARY SEWER AND WATER EASEMENT
PROPOSED BRIDGETOWER CROSSING SUBDIVISION NO.1
April 11,2002
A temporary easement for sanitary sewer and water line construction and maintenance, located in
the SW % of Section 35, Township 4 North, Range 1 West, Boise Meridian, Meridian, Ada County,
Idaho, being more particularly described as follows:
Commencing at the southeast corner of the SW % (South % corner) of Section 35, Township 4
North, Range 1 West, Boise Meridian; thence N 00026'55" E 1320.59 feet along the east line of
said SW % to a point, thence N 90000'00" W 219.51 feet to the REAL POINT OF BEGINNING of
this easement description;
Thence S 7r51'54" W 38.00 feet to a point;
Thence N 12008'06" W 57.00 feet to a point;
Thence N 7r51 '54" E 38.00 feet to a point;
Thence S 12008'06" E 57.00 feet to the REAL POINT OF BEGINNING of this easement
description.
Michael E. Marks, PLS 4998
010307. UTILease. des.doc
/
I
N 90'OO'OO''W 219.51' I
--------1
I
_.'_._-~._.~~-_. ~ -I--~._._--....
I
I
I
I
r ;
PROPOSED!. BRIDGETOWER
CROSSING SUBDIVISION NO.1
I
EXHIBIT "B"
I
f:: U i\I,O,(
&;r/t(;u;rf: ,q l}i:'
(',.o,c;y <:. D
tt-'f:;r"lSf:
sr.l
O'D
7TS\'~4"t.
\'I :'JB.aa u> J
TEMPORARY SANITARY SEWER 0y~~ I
AND WATER EAs~0/ s.~_
"---
"---
\
\
f:: UI\I,.oz
&;r/i?ut? ,q I);
Gf: J; 'f:,c (' D
ott-'c'At"ls,
;r s.f:s
ueD.
\
\
\ \
\
1
1"77/1 ",TEMPORARY SANITARY SEWER
U -L -d AND WATER EASEMENT
1~9+
13124
SECTION CORNER
Found Bross Cap
N 89' 15'23"w 2643.40'
W. USTICK ROAD
\
\
j;1
~I
0<')
:1
~I
\ ~ I
\ .
o
\ - -- - 0 I
I Z
I
1
I
L .'.'
I
I
I
+
I
~
~
.N.
/
)
\"
\
\
L
-r
~
\
\
;
/
.----.
"---
----.
"---
\
\
S 1/4 CORNER SECTION 35
POINT OF COMENCING
TEMPORARY SANITARY SEWER AND WATER EASEMENT
PROPOSED BRIDGETOWER CROSSING
SUBDIVISION No.1
LOCATED IN THE SW 1/4 OF SECTION 35. TAN.. R.1W, 8_M
ADA COUNTY. IDAHO
BRIGGS ENGINEERING, INC.
(208)344-9700
I 800 W OVERLAND ROAD
801SE. IDAHO 83705
DESIGN
DRAFT
DPM
SCALE DATE OWG.NO
1" = 100' 04/30/02 10307
10307-UTILEASEOWC
REVISION
SHEET
1 OF 1
May 24. 2002
MERIDIAN CITY COUNCIL MEETING
APPLICANT Public Works Department
REQUEST Waterline Easement for storage CUbbys Project
May 29 i 2002
ITEM NO.
4-E
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
us WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
86 e. oJ1.o.-c\ruc\ eGL3(IYYU~-t
nvV
OJrfJ
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
>City of~Me~iili~~ ,~~: :'> '.::, \~.'
~. Public;V\(orl(s~p~Rt."..', ~,
~::~ ~~~:~. ,.~~~;;:~.<:~~, +;,1P:~ .,~t>r:.;j):~~?~1::2!~~~2i~~ ;;;1~~:!?;'<~~\ -;~ $;
660 E. WatertO'l'ler, Suite 200
Meridian, Idaho 83642-2631
Phone: (208) 898-5500
Fax: (208) 887-1297
Me
ECEIVED
1 ?
, {
To: Gary S.
From: Jeff McFrederick
cc: File
Date: 4/30/2002
Re: Storage Cubbys
CITY OF MERIDIAN
CITY CLERK OFFI(;F
Gary:
Attached is the waterline easement paperwork for the Storage cubbys Project
Please let me know if there is anything else I need to do.
Jeff
From the desk of.._
Jeff McFrederick
Engineering Technician
Meridian Public Works Department
660 E. WatertCM'er, Suite 200
Meridian, Idaho 83642-2600
(208) 898-5500
Fax: (208) 887-1297
. Page 1
WATER MAIN EASEMENT
THIS rNDENTURE, made this ';LG day of I\r' \, 2062.- between <S:!:, ,)~ L. G I r,:<.rrJ ,
the parties ofthe first part, and hereinafter calle the Grantors, and the City of Meridian, Ada County,
Idaho, the party of the second part, and hereinafter called the Grantee;
WITNESSETH:
WHEREAS, the Grantors desire to provide a water main right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through an underground pipeline to be
constructed by others; and
WHEREAS, it will be necessary to maintain, service and subsequently connect to said
pipeline from time to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantors, and
other good and valuable consideration, the Grantors do hereby give, grant and convey unto
the Grantee the right-of-way for an easement for the operation, maintenance, repair,
replacement of a water main over and across the following described property:
(SEE A TT ACHED EXHIBIT A and B)
The easement hereby granted is for the purpose of construction and operation of a water line
and their allied facilities, together with their maintenance, additional connection thereto, repair
and replacement at the convenience of the Grantee, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,
that after making repairs, performing other maintenance or making subsequent connection to
the water line, Grantee shall restore the area ofthe easement and adjacent property to that
existent prior to undertaking such repairs and maintenance. However, Grantee shall not be
responsible for repairing, replacing or restoring anything placed within the area described in
this easement that was placed there in violation oftrus easement.
THE GRANTORS hereby covenant and agree that they will not place or allow to be placed
any permanent structures, trees, brush, or perennial shrubs or flowers within the area
described for this easement, which would interfere with the use of said easement, for the
Water Main Easement
Page I
EASMT.WTR
purposes stated herein.
THE GRANTORS hereby covenant and agree with the Grantee that should any part of the
right-of-way and easement hereby granted shall become part of, or lie within the boundaries
of any public street, then, to such extent, such right-of-way and easement hereby granted
which lies within such boundary thereof or which is a part thereof, shall cease and become
null and void and of no further effect and shall be completely relinquished.
THE GRANTORS do hereby covenant with the Grantee that they are lawfully seized and
possessed of the aforementioned and described tract ofland, and that they have a good and
lawful right to convey said easement, and that they will warrant and forever defend the title
and quiet possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR:
-,
~~ /' ~j)'VL-/
-- -
President
Secretary
STATE OF IDAHO ) _ _. . . _ __
) ss 1-I)3S -CD"-/-- q32 .':J
County of Ada )
D .,1\ ') I
On this A l./ day of I~ Jk II-. _ , 20 (i l,. before me, the undersigned, a Notary
"public in and for said State, personally appeared ~ C and
~~ t-tr.-l2-r't"1u"\< ) , known or identified to me to be the President and
Sec tary, respectively, of the corporation that executed the within instrument, and
acknowledged to me that such corporation executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and yearJtll.'f\l!Uil'i.~,lVfitten.
,,\ ;,'C 'fi"7W "tftZ'"
...~~........ .,..... ,..........
~...'-1_..,," .... Y1"'....~
f :' ~'OTARt-"'~ \,
= : ,--... ~-;:
~*: ~~- :*~
~ . . ~
':; '. PUB! \v: ;:
~ ... .- .... i
'.:.... ~"'" '.a........-'....~{J.....;~'
"40""'" - :' E .'....1(" \\)1 ..........'
Ili'II",. ~I~:'LL\\\\"'\\'''''
./
/. .' NcPTARY; PJ:!BUC "'!DAHO
lA~. /~~' : lJ-l)x.1?'.
, Re mg /. Jj/J~ _ _
( , 'ssionExpires: L().J/-l015
at
Water Main Easement
Page 2
EASMT.WTR
GRANTEE: CITY OF MERIDIAN
Robert D. Corrie, Mayor
Attest by William G. Berg, City Clerk
Approved By City Council On:
Water Main Easement
Page 3
EASMT. WTR
~..,
PROJECT: 5284-32
DATE; ApnllS, 2002
EXHlBIT A
WATERLINE EASEMENT DESCRIPTiON FOR
STEVE L. AND l.EAH N. GIRARD
S!TUATED IN THE SOUTHEAST QUARTER
SECTION 11
T3N., RI W., B.M.
ADA COUNTY, IDAHO
A water line ~eJ:Qem siruared in the Southeast Quaner of Se~t1011 11. TowpshlP 3 North,
Range 1 West, nojse Meridlall-. Ada CountY. Idaho and mOre pamcular!y described as f01!aws;
COlJ1IIICncing a~ a br~:> cap mOfll.um:ming Uu:: St.l<!Ihc<1.>t ClJI"llCT uf du: Southc:~t QWlfrcr of
Section II, Township 3 North, Range 1 West,. B01S~ ,Mc:ndian, Ada Count.)', Idaho from w/uch an aluminwu
cap mon~nting tQ<: Nonbeast co:mcr of said Southea:;[ Quam! of Section 11 bears North 00058'55" W esr
2645.97 feer:
th~ncc along the ~<l-S!l:=!ly boundary of the: said SOl1thea.!.l Qt1artcr at" ScctIon 11, wluCh 1S also me
centerline ofLmda Road, North 00058'55" Wesr 1142.80 feet.
thence leavias said easterly boundary ani! cemerline Soum 89001'05" Wesr 48.00 to [he westerly
righHf-way of Linder Road, being the POINT OF 8EGINN!NG;
thence along Ih~ cCIlte:rline of a 20.00 foof wiue easement being 10.00 feet each side of said
centerline me foUowins courses:
South 8900ros" West 750 feet [0 Poml A of rlus descnpuoo.
thence cominuins SOl.lm 8900rOS" West 193.00 feet to Point S of this description;
!bene.: contmuing Soutb 89001'05" Wesr 13.00 fec:t to th<: POINT OF TERMINUS.
AND ALSO
A 15.00 foot wide ellscmcnt being 7.50 fIX! each SIde ofth.c: foUawmg dcs!.:r:ibcd t:cntcrlinc:
BEGINNING at the aPovc described Pomt A;
thence North 00058'55" West 20 00 feer to the POINT OF TERMlNUS.
AND ALSO
A lQ.OO foot wide easemem being 5.00 feet eo.cll SIde at" rhe tollowmg dc:scnb.:d ccnlcrlmc:
BEGINNING at chc abo...c: dcscnbed Pomt B;
thence South 00058'55" East:W 00 t.:et to the POINT OF TERMINUS.
528432-3.DOC
Pag!;: l of2
POWER Enguteolrs, U'Icprpor.;t.e11
1295 $. bill. r'1.5hl w.~ ,-.".
E!(l,,~ fD \S3i(N
'I~~.!"~ ..-..
.tt._ 11...::l
1. .r
~
Pn~n" (~u8J :\7~.u()11
~,~\. ~ 2uii i 3 7:}~; :025
SlIBJECT TO:
All eXlSt'ing easements and/orrighrs-of-way.
nus de-sl.:npoon has been prepared from data of r~oId and not from a tidd StJl'\lC:y.
Prepared by:
POWER ENGINEERS
sew Jbeb
Steven C Wdlingt.an. P L.S
528432-3.0OC
Pagl:: 2 uf2
........, .....,."'1...;~~-.-
..,,: 1 ~...b......~~:-r" ~~Jt '1:-:-: ..J-oo..~::::;~w._,
EXH~8IT 8
N
~ECTION 11 T. 3 N., R. 1 W., 8.M.
~ I ~ f;;
.0..0
Jt) ~ ~
~ ;~ l ~ ;
o q
7.5"~ a : z:.n
~
""::~:~~~j~~~~L's8~~~J; ~
'.... . -- .."" I 1
SCALE
= 50'
.~:-',~., ~. .~u
;::' " .
lj.
, ,.
.:; :
, .
, ,I
, :
, .
, .
. ,
:.1
.'1
S 89'30'20A W
.PROPOSED
BUILDJNG
I
~
. ; i j ~J-TTl-'-
I .u.; ; . b.:(; I ,
. , .!.. I . \
. ; I '... I
-- ... ~
~~ S B9'Dl'05~ w
5' POINT B
5'
ACAO DwG' :l2a~~2\W"'"re:"~,,.ol~~
NUMBER
Ll
L2
L3
L4
BEARING
S 89'0,'05" w
5 89'01 '05" W
N 00"58'55" W
S 00'58'55" E
DISTANCE
7.50
13.00
2000
20.00
elL FRANKLIN ROAD
~..
1295 S. EACLE rLICI1T WAY
ElOISE, IOAHO 637Q9
(208) 37B-6380
S 8S~ 30'20h W
----i---.....--
'!l-8.00
.....
r--
oi
r--
11-.
POINT A
,
\
o
co
C'l
'4'
;;:
';n
If)
l.lJ
<f)
b
o
z
14 13
[)JI. rE: Ap1'1 I 5. 2002
May 24. 2002
MERIDIAN CITY COUNCIL MEETING May 29. 2002
APPLICANT Ada County Assessor -- Bob McQuade
REQUEST Assessment Briefing
ITEM NO.
5
AGENCY
COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
"~J
Y
(' )rv'J
p~r
Contacted:
Date:
Phone:
Materials presented at publlc meetings shall become property of the City of Meridian.
Meridian City Primary Roll Assessment Notice Summary
Total Meridian City Market Value
Total Meridian City Taxable Value
2001
City Total
2,551,976,600
2,068,573,604
Residential
Residential Market Value 1,693,895,200
Residential Parcel Count 14,675
(Residential includes manufactured Homes)
Commercial
Commercial Market Value 858,081,400
Commercial Parcel Count 1,947
(Commercial includes Personal Property)
New Construction
Comparison of Previous Year New
Construction
Residential
New Residential Count
Commercial
New Commercial Count
New Subs/Change Status
2001
2,190,653,600
1,751,700,323
1,496,869,700
13,765
693,783,900
1,849
5/29/2002
% Change
16.49%
18.09%
13.16%
6.61%
23.68%
5.30%
105,470,224 150,676,724 -30.00%
62,575,024 73,582,024 -14.96%
670 758
9,466,400 41,971,100 -77.45%
19 63
33,428,800 35,123,600 -4.83%
Increase Estimates
% value increase of existing
residential improved properties
% value increase for existing
commercial improved properties
5.52%
3.70%
6~4%
~t.8enlo
Residential Property Tax Burden
Commercial Property Tax Burden
(Operating Property & Sub Roll Included in
calculation)
Assessment Notices
Assessment Notice Mailing Datel 5/24/20021
2.72% average
1.27% median
10.16% average
3.00% median
59.44%
40.56%
5/25/20011
n=12051
n=836
CEr\lED
;4AY 2 9 2002
CITY OF MERIDlAl'\l"
Meridian City Primary Roll Assessment Notice Summary
Total Meridian City Market Value
Total Meridian City Taxable Value
2001
City Total
2,551,976,600
2,068,573,604
Residential
Residential Market Value 1,693,895,200
Residential Parcel Count 14,675
(Residential includes manufactured Homes)
Commercial
Commercial Market Value 858,081,400
Commercial Parcel Count 1,947
(Commercial includes Personal Property)
New Construction
Comparison of Previous Year New
Construction
Residential
New Residential Count
Commercial
New Commercial Count
New Subs/Change Status
2001
2,190,653,600
1,751,700,323
1,496,869,700
13,765
693,783,900
1,849
5/29/2002
% Change
16.49%
18.09%
13.16%
6.61%
23.68%
5.30%
105,470,224 150,676,724 -30.00%
62,575,024 73,582,024 -14.96%
670 758
9,466,400 41,971,100 -77.45%
19 63
33,428,800 35,123,600 -4.83%
Increase Estimates
% value increase of existing
residential improved properties 2.72% avera e
1.27% median
% value increase for existing
commercial improved properties
Residential Property Tax Burden
Commercial Property Tax Burden
(Operating Property & Sub Roll Included in
calculation)
Assessment Notices
Assessment Notice Mailing Datel 5/24/20021
10.16% avera e
3.00% median
59.44%
40.56%
5/25/20011
n=12051
n=836
FECEIVED
MAY 2 9 2002
CITY OF MERIDIA.~
May 24, 2002
MERIDIAN CITY COUNCIL MEETING
APPLICANT PAL Soccer -- Rhonda Miller
May 29, 2002
ITEM NO.
6
REQUEST Request for Waiver of Notice Requirement for ACDS Project: PAL Soccer Field
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
~ ~
r,..~
lAP , J VV' L"
~n ~ "~Jtd I {V
pJ W rpli"
rYt
OTHER:
See ~chof k+1-e1 ovnd $-1,*- PLtJuYL/
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the City of Meridian.
Vl~
rfl
May 20, 2002
CElT1JtJ)
, 1
of;tJ?Q-ftS
l" OF ~Ji'Ji'1(Jl!)
1t1A)4l\r
Dear Mayor Corrie and City Council,
I'm writing this letter to ask you for a waiver of notice requirements. Weare in the
process of getting a conditional use permit through Ada County Planning and Zoning for
the property located at the comer of Eagle and Fairview.
We are going to be moving our soccer program to this site for the fall season and play
"'" ?\
there until b~r:Wil c ay owner of The Turf Company needs to produce that turf.
/'
.,,,/
Thank Y9u,
, ~ t 1//
/ (/
Rhonda Miller
PAL Soccer Past President
(208) 283-5339
palsoccermom@msn.com
d.
, ECEIVED
1 2D02
CITY OF MERIDIAN
CfTY CLERf( OFFICE
Meridian Police Activities League
P.O. Box 998
Meridian, ill. 83860
(208) 888-6030
X{X;y ~
,!~~! J
~ :j~ )1'
>~ ~~
~ aLL
g 0::: 0
I:'J
"-i cY) LU ~
r...,... .., C'-j ~ n:::
f-\E:j LL IJJ
Q od
r...,...-' >- >-
f-\E:j I- I-
~ 00
S ~~
~ !::E?
Lf ~ ~I.
~ ::>
~ ~l >'" .om
I I "'<0'
::
~
"
I I I I
I II ~ li(lt'
iJ.!'bg
1!~!!!I!i !
IIi1
~II~
!I~"
1111>
.~
j
I
.
~
~
~
:.: 'III +
~ .
I
-- ,.
"
I
. _1nMt.
~ i
~
. ~
!~ ~ I
d. ~
~JI15
II
I-I ~
ill z(
!!I I!!
ql" :
II :::'J
~
~
F
~
b
~~
a:~
~:s:
_0::
e~
ffi
:2
i
t:i
19i1
;~ ~
~
I
0
...
~
~
~
I!:!
I
~~
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Finance Department
REQUEST Woodbridge Latercomers Payment Agreement:
May 29,2002
ITEM NO.
7 ~A~3
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMP A MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER: &e___ a.::tto.Lrnof Y'fU.rYZ~o ) WrieSiJ/Ylc&/Y76L ,!Yam firzOJvL~
~ ,
_ ~;6v/ Y
-Ji' P'''~V
~ ~ Wij
Contacted:
Date:
Phone:
Materials presented at public meetings shall become property of the CRy of Meridian.
City of Meridian
~ ,- '>
Memo
To: Mayor Corrie
Bi Nary Keith 8m
Tammy de Weerd Cherie IVlcCarlcles
From: Stacy KlIchenmann, Financial Director
Date: 5/23/02
Re: Payment Agreement Woodbridge Latecomer
ECEIVED
MAY 2 3 2002
CITY OF MERIDIAN
CITY CLERK OFFICE
Item: Request by O'Neill Enterprises for five-year payment of Five Mile Trunk Latecomers
Woodbridge Development Fee
Background
The Five Mile Trunk line was completed in 1996. The first users were billed five years later.
In the five years since completion three different latecomer rates have been calculated,
$2,650, $2,370, and $1,706. We did not bill anyone the first rate, we did bill using the
'$2,370. Subsequent to protest by O'Neill Enterprises (Woodbridge Development) the rate
was changed to $1,706. We have refunded $68,000 to adjust everyone's rate to $1,706.
Decision
O'Neill Enterprises desires a five year payment plan for their latecomer fee with 4% annual
interest. They have indicated that if we do not agree to this payment plan they will protest
the fee. The payment plan is for Phase I and Phase II. They have sent the first payment
however neither Public Works, the Finance Department or the City Council have agreed on
to their proposed payment plan. The developer is waiting to get approval for Woodbridge
Phase II. Typically the City has not entered into Latecomer payment plans. We have
entered into a couple three-year plans.
We suggested that Phase II fees be paid upon approval of the plat and Phase I be paid over
a three -year period. This option was not agreeable to the developer.
. Page 1
"C;' "k~"'~."I~"'~"" .
..'....i.~..;~\~ ' ;, ,. . . "..,
~~,.~' ..:1: 0_ _ _'~., ..
MI[A;DIAN. IDAHO
~G=~
February 7, 2002
~
RECEIVE
City of Meridian
Accounting/Payables Department
33 East Idaho Avenue
Meridian, ID 83642
2 3 2002
CITY OF MERIDIAN
CITY CLFRK ()l=l="lrF
Dear AccountinglPayables Department:
We are in receipt of a statement dated January 31, 2002, for Woodbridge Phase 1,
referencing invoice number 1273, dated September II, 2001, the amount of$120,656.92.
Based on the agreement recently approved by the City of Meridian, and referenced in the
attached correspondence, the calculations are in error on the above-mentioned statement.
The correct sewer late-comers fee per acre is $1,706.00. At 50.9 acres in Woodbridge
No.1 the total would be $86,835.40. However, the terms of payment have not yet been
finalized. We would be happy to meet, if you would like to discuss these calculations.
We respectfully ask that you discontinue sending us these statements until this matter is
brought to closure between the City of Meridian, City Council, Public Works
Department, and Woodbridge Community LLC.
Thank you for your attention to this matter.
Sincerely,
Woodbridge Community LLC, an Idaho limited liability company
By: O'Neill Enterprises LL[, an Idaho limited liability
company, it~yMll\ ~~~
Derick O'Neill, Manager
whm
Attachment
O'NEILL EIHERPRISES
tOO N. 9TH ST., STE. 300
BOISE, IDAHO 83702
P; 20B.336>3430
F; 206.336.5296
WWW.W0006RIOG[-MERIOIAN.COM
December 4,2001
Mr. Brad Watson
Meridian Public Works
660 East Watertower Lane
Suite 200
Meridian, Idaho 83642
RECEIVED
''} Z" ';l
J J
RE: Five-Mile Trunk Latecomer Fee
CITY OF MERIDIAN
CITY CI f=RK OFFICF
Dear Brad,
This letter is in response to our meeting on the Five Mile Trunk Latecomer Fee. Per our discussion at that
meeting, Woodbridge Community LLC would support your moving forward to City Council for approval
of the latecomer fee based on the revised numbers you have presented to us and with the assumption that a
payment agreement can be reached per the following proposal.
Amount:
$I,706/acre
Quantity:
80.0 acres
( w 6 I ~ 50-9 ocre.s ')
Total Fee:
$136,480.00
Terms:
5- Year payback@20% of total fee per year plus 4% interest per annum.
2002 2003 2004 2005 2006
$27,296.00 $31,663.36 $30,571.52 $29,479.68 $28,387.84
This proposal is consistent with the revised fee as defined by you as well as the payment agreement we
suggested, and you indicated support of, at our last meeting. Please contact me at 336-3430 with any
questions.
Sincerely,
Woodbridge Community LLC; an Idaho limited liability company
By: O'Neill En~e!'Prises, an l.daho limite? \iability
Company, its M na r .\~ r :) ~
By: Q5'JJ~\JL1J .\..
Derick O'Neill, Manager
cc: L. Edward Miller, Esq.
Gary Smith
Bruce Freckleton
O'NElll ENTERPRISES
100 N. 9TH Sr., STE. 300
BOISE, IDAHO 83702
p, 208 336.3430
F; 208.336.5296
l\ IIW.WOOOBRIOG!-MERIOIAH COM
CITY OF MERIDIAN
33 E IDAHO AVE
MERIDIAN 10 83642
PHONE: 208-888-4433
FAX: 208-887-4813
Oflv<:=;
If!.
~t\Ir..,
;:- f' ,h 1::"/,,.
lJ IJ ,)
/ "
200<,
STATEMENT
DATE: January 31,2002
Bill TO:
Woodbridge Phase #1
c/o O'Neill Enterprises
100 W 9th St., Ste 300
Boise, ID 83702
oalThf{1ED
rlTV 01 r::::n,
DATE INVOICE # AMOUNT BALANCE~' ,
9/11/2001 1273 $ 120,656.92 $ 120,656.92
$ -
D",
<lQ I ~.....
~~~ Ii' 1)'/1&
_ ~.J.-t;~
V....
2 3 2002
CITY OF MERIDIAN
OFF/(;F
31-60 DA YS 61-90 DAYS OVER 90 DAYS
PAST DUE PAST DUE PAST DUE AMOUNT DUE
$ 120,656.92 $ 120.656.92
THIS ACCOUNT IS PAST DUE. PLEASE REMIT PAYMENT ASAP. THANK YOU.
IF PAYMENT HAS BEEN MADE, PLEASE DISREGARD THIS STATEMENT.
~I::) .::I~t:td
96;;:;S; g[[ 80Z
~[:gr ;;:;0, 6;;:; ^~W
O'Neill ~ Enterprises
O'Neill Enterprises LLC
168 N. 9lt1 Sl. Suite 200
BcIso. iO 83702
200.336.3430 208.226.5296 FAX
RECEIVED
MAY 292002
WWW.oolprop..Qom
City of Meridian
City Clerk Office
F ACSIMILIE
DATE:
May 29,2002
TO FAX NUMBER!
888-4218
PLEASE DISTRIBUTE TO:
Mayor Robert D. Corrie
City Council Members
Bill Nichols
Brad Watson
Stacey Kilchenmann
FROM:
Derick O'Neill
(Tel) 333-2404
(Fax) 336~5296
doneiIl@oeiprop.com
SUBJECT:
Woodbridge Subdivision
Five-Mile Creek Sewer Latecomers Fees
NUMBER OF PAGES INCLUDING COVER: 6
If you have questions regarding this fax transmission, please contact
Wendy Mickler at (208) 333-2406
ro'd
8~ : 9T ?:rL r,1 fiel^,
a~7(, _(')(,(,_Of'l7. vn I
(""t-''''''T'. ....1_ It 1_ ....._..._r' .-
c;l::l-.::J~ttd
96;:::; 9[[ 80C:
[[:9! 2:0. 6C: ).,I;:lW
Q1Neill ~ Enterprises
O'Neill Enterprises Lie
168 N. 'ilIh St. Suite 200
Boise, 10 83702
2O!l.936>:l430 20M96.s~98 FAX.
www.oeJplOp.com
RECEIVED
MAY 292002
City of Meridian
City Clerk Office
Via Facsimile
(208) 888-4218
May 29, 2002
Mayor Robert D. Corrie
City Council Members
City of Meridian
33 East Idaho
Meridian, Idaho 83642
RE: Woodbridge Subdivision
Order of Conditional Approval of Final Plat
Five-Mile Creek Sewer Latecomers Fees
Site-Specific Comment #1
Dear Mayor Corrie and City Council Members:
This letter is to outline the position of Woodbridge Community LLC regarding the Five
Mile Creek sewer latecomers fee.
As we are aware, the Five Mile Trunk was a significant undertaking for the City of
Meridian. It not only took numerous years to complete, but also to establish a guideline
for latecomers fees.
The Five Mile Trunk was completed in 1996, Woodbridge Community LLC made
application for the Planned Unit Development in the fall of 1999. We received approval
in December 1999. The latecomers fee for the proj ect (and therefore for us) was not
established until the first of the year 2002, more than six years after completion ofthe
trunk, and more than two years after our PUD approval.
We have always agreed that a latecomers fee would be due from Woodbridge. However,
it has been very difficult to plan, budget and finance for that expense without closure on
the fee methodology and calculation. In December 2001, after working with staff
members in the Public Works and Finance departments, we thought we had come to an
understanding that seemed to satisfy both parties.
GO'd
R<;': qT. 111. F,7 n'E'I.1
()C 71' _()(,r"- (")('1-;' I V"t"l I
"...,-,^.,...... ....._ j ,,_ -.....-........ -
l:..t:J .:J~t;fd
96C:S 9(~ 80C:
v(:9'!: C0. 6C: J,ljW
Woodbridge Community LLC agreed to the total amount to be paid ($136,480 I $1,706
per acre for 80 acres) and proposed to pay that amount over a five-year period oftime.
This schedule was outlined earlier to the City Council in conjunction with the review of
the Phase II Woodbridge plat. (See attached correspondence.)
We regret that there appears to be a misunderstanding, as we have not at any time
indicated that we would "protest" a payment plan other than what has been discussed. To
the contrary, we have attempted to be positive and proactive in meeting our obligations,
Although we understood that the City Council would need to give official approval ofllie
five~year payment plan, it was our understanding that the tenns were acceptable to the
staff members. Therefore, we proceeded in good faith, based on earlier discussions, and
made the first payment, in the amount of $27,296, on May 2,2002.
Within the past 48 hours, we learned that there has been a change in direction regarding the
payment program (see attached memorandum). At this moment, we are trying to address
the new concerns of the City.
While we are open to different ideas and terms of payments, we are not in a position to
pay the latecomers fee in one payment, even for Phase II. Due to the uncertainty of the
final fee amount and payment schedule, our original project budget and financing did not
plan for a traditional latecomers fee payment.
However, we would be in a position to agree to a three-year program, taking into
consideration our recent payment for 2002. We would see the three-year payment
schedule outlined as follows:
Terms:
Three~year payback plus 4% interest per annum,
Total Fee:
2002 Payment:
Balance Due:
$136,480
27.296
$109,184
Payment Schedule:
2002
$27,296.00
(paid)
2003
$58,959.36
2004
$56,775.68
We know that sewer latecomers fee agreements are difficult for lhe City to monitor and
manage, and that the City is concerned about setting a precedent. However, we feel that
the current circumstances are unique to Woodbridge because of the timing previously
mentioned. In subsequent cases, the fee structure and methodology will be known up
front) and latecomers will have the information to budget for their fees.
2
m'd
8~:9T GO. ~1. nBW
O~7c_aCC_007'YP~
t"''1('T'1 "I'" I ....I~ ...,..,T'....,~ I -
-''-'......::1 Ji:....J:.... o~c..
~:9t 20. 62 A~W
We urge you to give your approval to this revised payment plan, which, we hope
addresses the concerns of the City, as well as provides a way for us to move forward.
Thank you for your consideration ofthis matter.
Sincerely,
By:
Woodbridge Community LLC, an Idah
By: O'Neill Enterpr
whm
Attaclunents
cc: Bill Nichols
Brad Watson
Stacey Kilchernnann
3
tlO'd
6~:91 ~O, 6~ nEW
96~S-9~~-ROl:xe4
C:.:jC:.T).I,...I)I""J I kr:J 'iT":!t" n
S0'38ljd
96cS 922 8Ge:
v(:91 c0. 6c AIjW
-' --.
r----.
..
""
December 4, 200]
Mr. Brad Watson
Meridian Public Works
660 EaSt Watertower Lane
Suite 200
Meridian, Idaho 83642
RE; Five-Mile Trunk Latecomer Fee
Dear Brad,
This letter is in response to our meeting o'n the Five Mile Trunk Latecomet Fee. Per our discussion at that
meeting, WOodbridge Community LLC would support your moving forward to City Council for approval
of the latecomer fe~based on the revised numbers you have presented to us and with ttie asliumptioD that a .
payment agreement can be rcached per the 'following proposal.
Amount:
$1,706/acre
Quantity:
80.0 acres
(we J:, =
"
"50-9 Q.cre:"S)
Total Fee:
$136,480.00
Terms:
5- Y ear payback @ 20% of total fee per year plus 4% interest per annum.
2a06
$28,387.84
This proposaJ is consistent with the revised fee as defined by you as well as the payment agreement we
suggested, and you indicated support of, at our last meeting. Please contact me at 336-3430 with any
questions.
Sincerely,
Woodbridge Community LLC, an Idaho limited liability company
By~ O'Nei~1 En~e.~rises, an I,daho limite,? i'ability
, Company, Its M nag r .. \~' ~ t
C'I" 1.....n,U)
By; ~ J-'(...1 ....,., i,. ........, .. ,i
Derick O'Neill, Manager
cc: L. Edward'j;'HlIer, Esq.
Gary Smith
Broce Freckleton
0'1{(11I. ENTE~ p~ ISES
100 n. am sr" srE. 300
a<!I~~. IOAllO 83702
P: Z06.336.3430
F: 208.336.5291'.
SO'd
h9:qr
Tn. (;7 fiPIAI
II~. \UlaCO~RIOG{'~ERlm~\l.tlll.1
()!:7['_("Jr--(' (,)"""""'t VI."I I
90'30tJd
962:S 9f:S 802:
_'_~"'__________'h________~~:9t 2:0, 62: /.tiN
~ "'
/"'"'
~
'..
May 7, 2002
City of Meridian
Accounting/Payables Department
33 EastIdaho Avenue
Meridian, ill 83642
Dear AccountingtPayables Department:
Enclosed is a check in the amount of $27,296.00, issued as the 2002 payment by
Woodbridge Community LLC for the Five-Mile Trunk Latecomers' Fee, pursuant to the
attached letter to Brad. Watson, which was reviewed by the City Council. Subsequent
payments will be made as outlined in the letter.
"
If you have questions, please contact me at 336-3430.
Sincerely,
Woodbridge Community LLC, an Idaho limited liability company
By: O'Neill Enterprises LL , an Idaho limited liability
company, it's M <
By:
Derick 0 'Neill, Manager
whm
Attachment
cc: Mayor Robert Corrie
City Council Members
0' HEILL EliHRP111S.S
100 N. 9TIi Sf., STE. 300
BOISE, [DAHO 83702
P: 2 0 a . 33 6 . 3 4 3 0
F: 20B.336.5296
WI'fII.llOOOB RrO~E-~ ERIDI!H .COM
90'<1
r.~: qr Tn. r;7 npf,1
......c 7(' ("'rf"'-/""o t"""i.......7.......n t
i
** TX CONF I RMr, . IN REPORT **
(
AS OF MAY 29 'b~ 16:42 PAGE. 101
CITY OF MERIDIAN
DATE TIME TO/FROM MODE MIN/SEC PGS CMD~ STATUS
02 OS/29 16:39 PUBLIC WORKS UF--S 01'15" 006 104 OK
133 105/29 16:410 212188881193 EC--S 01'29" 006 104 OK
-------------------------------------------------------~----~-------------------------------
1::1:.::9. e0. 6~ Ndw
O'Neill ~ Enterprises
O"No~ E<t(Y!l!llle!> u.c
leJHI,9<h!lt $\llIj2~
601...., 10 OJ7~
2(:6~~a ~OO,s$S2!lS.AX
RECEIVED
MAY 2 9 2002
,""",Atlprop.c...
City of Meddian
City Clerk Office
F.b-CS1MILIE
DATE:
May 29, 2002
TO FAX NUMBER:
888.4218
PLEASE DISTRIBUTE TO:
Mayor Robert D. Corrie
City Council Members
BiU Nichols
Brad Watson
Stacey Kilcheomarm
FROM:
Derick O'Neill
(Tel) .333.2404
(Fax) 336-5296
donei11@oeipro'P.com
SUBJECT:
Woodbridge Su.bdivision
Five-.Mile Creek Sewer Latecomers Fees
NUMBER OF PAGES INCLUDING COVER: 6
If you have questions regarding this fax transmission, please contact
Wendy Mickler at (208) 333.24M
10'd
8t:91 GO. fiG nEW
96(,;<;-9~~-80l::X'e.:l S3SI&R!31N3 llI3N.O
~~:g! CO, oC A~W
O'Neill ~ Enterprises
O''Je~ EmgpnSlllllLC
, 68 N. 911\ SI. SWle 200
6oI.e. D lI:mn
xa.336.3430 208.:3;36.5296 FAX
RECEIVED
MAY 29 2002
www.Ot!/pnIp.cam
City of Meridian
City Clerk Office
FACSIMILIE
DATE:
May 29, 2002
TO FAX NUMBER~
888-4218
PLEASE DISTRIBUTE TO:
Mayor Robert D. Corrie
City Council Members
Bill Nichols
Brad Watson
Stacey Kilchenmann
FROM:
Derick O'Neill
(Tel) 333-2404
(Fax) 336-5296
donei ll@oeiprop.com
SUBJECT:
Woodbridge Subdivision
Five-Mile Creek Sewer Latecomers Fees
NUMBER OF PAGES !NeL UDING COVER: 6
If you have questions regarding this fax transmission, please contact
Wendy Mickler at (208) 333-2406
1f)',-j
9.;': Q T 1f'l. (;7 n1?I,1
()c;: 7("' _li!"'(' ('0" 7' . v,.... ,
..........,..-.....,...., I~."""'- ____
~~:~~ c0, 6Z ^~w
O'Neill' Enterprises
Q'Nol 81tcrpi'isos lie
168 N. 9tt1 St S<Ji(l3 200
Boi'll\', 10 63102
20M36.14:lO 2oa.3S6.5296 FAX
www.ceiprop.cam
RECEIVED
MAY 29 2002
City of Meridian
City Clerk Office.
Via Facsimile
(208) 888-4218
May 29j 2002
Mayor Robert D. Corrie
City Council Members
City of Meridian
33 East Idaho
Meridian, Idaho 83642
RE: Woodbridge Subdivision
Order of Conditional Approval of Final Plat
Five-Mile Creek Sewer Latecomers Fees
Site-Specific Comment #1
Dear Mayor Corrie and City Council Members:
This letter is to outline the positton of Woodbridge Community LLC regarding the Five
Mile Creek sewer latecomers fee.
As we are aware, the Five Mile Trunk was a significant undertaking for the City of
Meridian. It not only took numerous years to complete, but also to establish a guideline
for latecomers fees.
The Five Mile Trunk was completed in 1996. Woodbridge Community LLC made
application for the Planned Unit Development in the fall ofl999. We received approval
in December 1999. The latecomers fee for the project (and therefore for us) was not
established until the first of the year 2002, more than six years after completion of the
trunk, and more than two years after our PUD approval.
We have always agreed that a latecomers fee would be due from Woodbridge. However,
it has been very difficult to plan, budget and fmance fOT that expense without closure on
the fee methodology and calcuLation. In December 2001, after working with staff
members in the Public Works and Finance departments, we thought we had come to an
understanding that seemed to satisfy both parties.
W'd
8~:9~ cO, ~1, A~w
~M7c_aCC_O~7'YPJ
,-,"'i.....T'1 1"'-.""" I l 1_ -.......-...... -
~E:9r c0, 6c ^~W
Woodbridge Community LLC agreed to the total amount to be paid ($136,480 I $1,706
per acre for 80 acres) and proposed to pay that amount over a five-year period of time.
This schedule was outlined earlier to the City Council in conjunction with the review of
the Phase II Woodbridge plat (See attached correspondence.)
We regret that there appears to be a misunderstanding, as we have not at any time
indicated that we would "protest" a payment plan other than what has been discussed. To
the contrary, we have attempted to be positive and proactive in meeting our obligations.
Although we understood that the City Council would need to give official approval of the
five.yearpayment plan, it was our understanding that the tenns were acceptable to the
staff members. Therefore, we proceeded in good faith, based on earlier discussions, and
made the first payment, in the amount of$27,296, on May 2,2002.
Within the past 48 hours, we learned that there has been a change in direction regarding the
payment program (see attached memorandmn). At this moment, we are trying to address
the new concerns of the City.
While we are open to different ideas and terms of payments, we are not in a position to
pay the latecomers fee in one payment, even for Phase IT. Due to the uncertainty of the
final fee amount and payment schedule, our original project budget and financing did not
plan for a traditiona11atecomers fee payment.
However, we would be in a positlon to agree to a tbree~year program, taking into
consideration our recent payment for 2002. We would see the three-year payment
schedule outlined as follows:
Terms:
Three-year payback plus 4% interest per annum.
Total Fee:
2002 Payment:
Balance Due:
$136,480
27.296
$109, 184
Payment Schedule:
2002
$27,296.00
(paid)
2003
$58,959.36
2004
$56,775.68
We know that sewer latecomers fee agreements are difficult for the City to monitor and
manage, and that the City is concerned about setting a precedent. However, we feel that
the current circumstances are unique to Woodbridge because of the timing previously
mentioned. In subsequent cases, the fee structure and methodology will be known up
front, and latecomers will have the infonnation to budget for their fees.
2
m'd
B9:qT l,n, n1 nBW
a~7c_acc_on7'YPJ
(''''~'''I "., II t""" ___...... -.
~r:g1 20. 62 ^~W
We urge you to give your approval to this revised payment plan, which, we hope
addresses the concerns of the City, as well as provides a way for us to move forward.
Thank you for your consideration of this matter.
Sincerely,
By:
Woodbridge Community LLC, an tdah Ii lted liability company
j
By: O'Neill Enterpr Id 0 Ii ited liability company, its manager
whm
Attachments
cc: Bill Nichols
Brad Watson
Stacey Kilchenmann
3
170'd
6~:91 zoo 6~ new
Q~7C_QC~_Q07'X?J
C'"JC'T.....I r....'.., I ...~.., ..,...,,.-,.. j "
~~:~~ c0, be ^~w
---..
.J
M.lfniD.....""... .O....H)
-.--=
December 4, 2001
Mr. Brad Watson
Meridian Public Works
660 East Watertower Lane
Suite 200
Meridian, fdabo 83642
RE: Five-Mile rrunk Latec.omer Fee
Dear Brad.
This letter is in response to our meeting on the Five Mile Trunk Latecomer Fee. Per our discussion at that
meeting, Woodbridge Community LLC would support your moving foxward to City Council forapprovaJ
of the latecomer fee based on the revised numbers you bave presented to .lIS and with tlie as!iumption that a
payment agreement can be reached per the'foltowing proposal. .
Amount:
$ r ,706/acre
Quantity:
ao.o acres
(we i.
....
., <50-9 o.cre:s)
Total Fee:
~136.4BO.OO
Terms:
5- Y ear payback @ 20% of total fee per year plus 4% interest per annum.
This proposal is consistent with the revised fee as defined by you as well as the payment agreement we
suggested, and you indicated support of, at our last meeting. Please contact me at 336-3430 with any
questions.
Sincerely,
Woodbridge Community LLC, an Idaho limited liability company
By: O'Neill En~~~rises, R. n l.daho limite. ~ \iability
c_any,i",\') oJ r -\ 11 't
By: Qr:.J" '\\),....,. .t
Derick O'Neill, Manager
cc: L. Edward Miller, Esq.
Gary Smith
Bruce Freckleton
O'NEILI. EIITEAPR ISES
LOO fl. qrll Sr., Sf E.. 100
aUIS<. IDAHO B3702
P: 20B.336.3430
F: 2.0B.JJ6.S2gS
SO'd
II.. \l'.nOCOBRIDGe'~ERlDUII.CQ~
6~:9t ~O, nl nEW qh1~-q~~-Q07:X?J
C'-:J<:"T\J J"J"" hl-': ..,-,T...,.... I .-.
....
____._. .______..?~:':H cU, 6<::: Ab'W
-.
~
May 7, 2002
City of Meridian
AccountingtPayables Department
33 East Idaho Avenue
Meridian, ill 83642
Dear AccountingiPayables Department:
Enclosed is a check in the amount of$27,296.00, issued as the 2002 payment by
Woodbridge Community LLC for the Five-Mile Trunk Latecomers' Fee, pursuant to the
attached letter to Brad Watson, which was reviewed by the City Council. Subsequent
payments will be made as outlined in the letter.
"
If you have questions, please contact me at 336-3430.
Sincerely,
Woodbridge Conununity LtC, an Idaho limited liability company
By: O'Neill Enterprises LL , an Idaho limited liability
company, it's M (
By:
Derick 0 'Neill, Manager
whm
Attachment
cc: Mayor Robert Corrie
City Council Members
O'NEILL ENHRPRISES
100 N. 9TH Sf" 5TE. 300
aOISE, {~AHO 83702
p, 208.336.3430
F: 208.936.5296
W\lffl.waCOaRIDGE.~.RIOj~H,C1lN
90'd
6~:9t GO. 6l n~W
Qh1C_Q~~_Qn7'~PJ
c-~("T'J t.....l, r 1..1-'1: ......,"'!"'.....,~. -
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Finance Department
REQUEST Finance Report:
May 29, 2002
ITEM NO.
7-A~ 1
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT: atcV
MERIDIAN SCHOOL DISTRICT: rJ'~
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT: I
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER: ~& ~h.ed r: Y1.,or./VGtr0 <?efhn-t
Contacted: Date: Phone:
Materials presented at public meetings shall become property of the CIfy of Meridian.
FINANCE REPORT
Table of Contents
Report Name
Long Term I nvestment Status
I nvestments and Cash
WWTP - Budget to Actual Comparison
Water - Budget to Actual Comparison
General Fund - Budget to Actual Comparison
General Fund Revenue - Budget to Actual Comparison
Special Service Fund - Budget to Actual Comparison
Overtime Report for FY2002
Police Dept Monthly Overtime
Fire Dept Monthly Overtime
Vacant Position Report
Construction Project Report
Capital Purchases Report - General Fund
Capital Purchases Report - Enterprise Fund
Potential Amendments
MIP - Statement of Revenue & Expenditure Reports
1 of 16
RECEIV
MAY 2 3 2002
CITY OF MERIDIAN
C ITV CLERK OFFfCE
Page #
2
3
4
5
6
7
8
9
10
1 1
12
13
14
15
16
CITY OF MERIDIAN
LONG TERM INVESTMENT STATUS
AS OF 4/30/2002
PORTFOLIO DISTRIBUTION
$2,725,811
~ Government
Bonds
III Certificates of
Deposit
o AdvIsor Money
Market
o Idaho State Pool
$18,522,462
INVESTMENT TYPE - NET YIELD
0.06
0.05
0.04
0.03
0.02
0.01
o
... ~of'o'Eo 0\ 9'" 'iJo\.., 'l00\ ('iJo'l;o
(f'of' !LO'Eo "'o;o)'~ S\'iJo\O "'~o
!lo(f' ...,\\<;.'iJo 'iJof'O \o'iJo'(>.o
GO GO" G'iJof>'(>.
Long Term Investment Balance
$978,939 by Fund
$2,526,103
$828,806
11II General Fund
III Cap Improve
Fund
D Enterprise Fund
D Fire Truck Fund
III Latecomer Fund
D Park Impact
Fees
$30,373,394
CITY OF MERIDIAN
INVESTMENTS AND CASH
4/30/2002
INTEREST RATE HISTORY
7.00%
6.00%
05.00%
...14.00%
!:!:! 3.00%
>- 2.00%
1.00%
0.00%
- Checking
.Account
~ Money Market
-Idaho Pool
1fic9!De
"",;:,t'Jet rnvestment
.A9visbr Income
Cf ~~ _"'~~ ",0
~~ "?'~ ~. ":i::;
.....s.~ ~C} '$:)& .,..& '$:)& '!:J& 'b-~ 'b-~ Cf ~~
J ~ "" 0'" "" "" ,:} ,0$ _"'~ "?'~
"?'V ~&' C} 0...... 0''''' ....'b-'" :;<;).... ~.
('~p~ 0 .:;;.0":;' <::lJ " <<.0
MONTH
$1,600,000
$1,400,000
$1.200.000
$1,000,000
$800,000
$600,000
$400,000
$200,000
Investment Income - Budget to Actual Comparison
l
III Interest Income
Total Budget
~ Interest Income
Budget YTO
o Interest Income
Actual YTO
~ Interest Income
Prior YTO
$0
General
Special Services
Enterprise
COMPARISON -INVESTMENT & CASH BALANCES
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
III FY2002
o FY2001
00
~o
;>-<il/
0'0,. ~h -<);'0 >.. <0<"... <'<il-o. 4.0", 00..0 c::s,U'A
/1.:.... T& /, .."'..... a 0,- r. '/
"'/.,,, -0" .....v, ......1<. o~ .... % '"0
"?o X><i\ "f,<:- <5'0..<:- 0.....& <il'1S ~U'~
""ot< "<" ~ v"- "", ~ 0<" "o~.
00. 00 0- 0' ~O' ~'>
0,><" <5'
30f16
c
Z
::l
U.
~~
C2!!?
0..D:
a:: <
wo..
t-:E
Zo
Wu
~w
zl-
S~
0..0 N
t-I- 0
ZD: ~
W< ;:;
:EW M
~::; <t
zl:!< fil
:$t-~ c
on:u z
-w< W
D:t-o 0
~~t- Q
>t- a::
15wWNlll
t-C)Oo..
~~O~D:
13~ffi1i:~
"t:-
~
-~2.
~:;~,...
~'t::"c:l;
~~5lt
'"
o
-=
~
~
:;:;
:Ii
Sl
q;
'"
-=
o
;::
~
o
>-
:<:
~
>-
i\'i
~
i:i
e:
a:
~
~
~
'"
~
(I)
z
o
~
a::
W
0..
o
""
W
U
Z
<
Z
W
t-
Z
<C
:E
t-
Z
j
0..
t-
Z
W
:E
~
W
a::
t-
a::
W
t-
~
W
t-
(I)
~
&
5l
ci
~~~~~
~~~~~
u?a1COl.Otci
"7r-..~...
@-
~~
'" "
~q;
mg~;::~
-ev'Q"T'""~Q'I
flg~~~
~ U) a
"t:-
.. "
" ,.
~e._
.~ ~ Q:l
~.g~
~585
~~~~~
Nr--VO,...
C"ll{SOc:)r-.j
.....~ ~,...
21
'- t:
~.@
8~
~~to~'"
I;") 1.t)U) (I):g
N'-'!WNO
'" V>",
'" '",
V> '"
"iij
!@
~~~~~
~~~~ti
~L ~ ~
'" 1;;
"
€
"
~
~a
~!;:
~~~m~
~P)LO-UJ.IC")
OOiVJ'<I" C';
~ V) ~
V> '"
..-
",,,
"'€
tdl
888gg
8'<60":":
Wl{)u)ll)
~ ~ ~
V> '"
c
g
i~ ~
(.')_S ulI::J
~~~g~
-lLI mOW C (D
~ 1fJ"'@ -:r; ~Q;:
~ ~~ ~,~ S
~55~~~
Qj
.g>o
~!;::
lIlI
iii
"0
~!;::
o
~oO
U 'C I-
<(0..>-
EI
8
~
l!:
(!;
'"
~
"' '"
0> '"
'" ..
o '"
~ 1a
..
~
ori
fil
'"
#.~~";ft~~
~~~;,;:!~
r-:""':<ciq:r...:.,:
~.. ,..
*~~~~*~
'\()O......"'Q:"C'\IOLO
~S~~~~;
~~~~~~
~~-~L1;i~
VI"'flW ...
'"
NCO"<tCO....OI.D
"'3'N.....["o.I">-.::-.,...
-oq-o)lONt--.T'""1tI
gSf~~~.~:t
I (I') v) I Ui' "I:t
'" '"
.....MOO-C\JtO
~8~~~;'::
~~~~-rj~~
~~S~$!~~
mMvNOO>Cl:I
mg.~~~{~mg
"'''' '"
(l).u)U')wUJ~
lJ)lJ)of/)(/.)-EI)cn-t.?-
~~~~g:t;
.....LOOOlDr)
u) ~ .,.:~~ ai";
1'--T""I.O(t'I(Oc;)
"'.,. '"
,.:
u)u)tJ)u)v)""
&1m~*to~~
"<:No:lvNOan
Nrt'iMcari"":aiui
I.ONO".I (t')y')f,Q
[">,1m ~
U)(f}(.I]-Q) V) (I] (,0).
~~g8~:
,-'Vo:DNMf'o"
M"Lri"..qo{m"';
~~~::!::~
,..
re~~ggg~
OOo">rOq"(D(')ll)
N!!l.~ciM~cb
~ co l.OOC"ll
'(f ~ r-Ii()
, ,.:;
V)V}(.')V)i/tW
4I)U)-U)IJ)tfl.u)1,o').
t;
g R
u) .~ t:: ~
~c~B .Q~
(,)... :~ Co
Q;~~~ o~
c.bcE -en
6Eg~ ~~
l;!EcI3'$.cU'l-fg
~~$c:~~~
l2
" "
>~ c 8-
~ -r,r)'~ 001
::1 c ffi QJO "w.S
uEa::3~ ~~e
g'~ECE ';Q.I
~~E~m .R8"
~'E~~~.c g~
O;e~8a:~ffi.2
~
~
o
:;;
..
o
~
"
~
is
..
I
!
I
'"
l!:
.,
'"
~
~
ori
~
*~*~~
~~a~~
~~~re!:;
~~~81~
an~.cil()~
L?Z;;;J;W~
0,.;0.1.0(:1
01J) O;lr.o
('?..... \:0'1--
roo ~ft)
.....(") .....tl'J
(.fJ.1J)U)(.I)W
(")t'--C"':lNlQ
ro.....MOl-to.,I
L(Joq-tQ'i.O<o:r
r--:T""-6ciQ'
iCh...,."Q"{\!....
...
il)VjIo/1)Co')
oaoge::.
888M:;::
ri"":OIl"J" 0.;
....."'r--M~
tntn4l)U)(,o)
~
'"
"
~c~~ ~
:;go.:::i
o~Ec .~
$.~ ~ @ ~
'a.Emi!:! s
t3~~8~~
00
t-
oo
o
u
""
W
::l
Z
W
>
W
a::
:z
o
i=
u
::l
a::
t-
(I)
Z
o
U
t-
Z
j
0..
t-
Z
W
:E
t-
<
W
a::
t-
II::
UJ
i
W
t-
(I)
~
o
f-
>-
Q)
Cl
"C
:J
CO
IlID
o
f-
>-
ro
:J
U
<(
IlID
o
I-
>-
'-
o
'C::
0..
CO
:J
U
<(
o
8 g 8 g g g g g 8 g ~
~ ~ g ~ g ~ g ~ g ~
w w w ~ ~ ~ ~ ~ ~
~~
"''''
..'"
q;r;;
g
mooo
u1l,O""ll'--
T""COQI,()
1tJ- ri r--: cri
""--Oloot
lhw............
V>'"
~"$.
-.-.11l ~
~~~~
00'
..'It
~~
"'<0
"''''
"'ei
~...
, ,
M-01(")"
j,()l"')T""tl)
MQJ'VV
ri~~f8
~Z?~.....
~'"
~:Z
m~
~;
p)~OO
LOMCO....
(")((J'l.()N
(").OO.OLtl.
"""'[')t'o.-(")
r-.....roN
tl)iJ)wtl)
"'.....
"'...
~.,
:g~
;1;C1,.
:;;
~ g~$.~-~~
~~~~~
~r.I) ~.1J) ci
~
;;:
o
::.
e:
~
o
>-
-=
~
>-
ffi ~
i! ~ to) ~
L5 &E~
~ s~~
ffi ~re~ Q)
~ ~$~~"E ~
:;: II.t ~ dl Jg'i;! ~ it
~~~~~~~~~
~~.2!C'wE~:V~
:;::~~~&:8ug~
~~~~8~~g
~g~~~
~l/)'4"i(l]-r-:
'" V> '"
l!:
'"
...
ti
"I
'"
<>>
'"
.,;
'"
'"
,.:
'"
'"
'"
o
N
8i
SJ
~
'ii
'"
o
o
<t
.,.
N
V>
f;j
~
:g
..
ori
'"
"',
~
'"
'"
'"
"
.,;
...
'1.
1;;
<00.,
"'"''''
~"'''
a) aT a;
0"'",
....0....
V} M. r-i'
"'v>
'"
'"
08'"
;eo~
Lri oj'...;
N~;
T""~li'iui
"''''v>
f!
t~8~
tL.-O~u
g~(j:g
-"-E'"
~geo~
~","-
~-aE ~
() [~.g.
:ffi~~~
'0. ;: 1'; :!
IlJ oJ) III Q
(.JzUI"
'"
Vi
o
u
'"
.E
~
"-
a
~
~
~
o
l!:
..
;':i
,.
;;
'"
'"
>-
...
'-
,2
'"
"
"
E
"
13
" c
" 0
;~
,,1:
.. 0 0.
~ ~ ~
ill) N oCD g"
8. gEe(
a ~~~
t: LLII.'I:IZ
J2 C u.l "C
; g~~
3 :g ~'e
~'" 5~ ~
UI:O
.s 5~}
~ ~ e.~
g ~ a~
,E ~ ~';;
'C_"
11", c 't:: "
- ~ ~~
[ ~i~
.:J f'Uo..
111 Qlo C '\I]
C Q"rtI_
~ oe:o
~ c.1~';
f:i 8& ~
.c ~a:e
~ ~~ ~
t; c;:>-
I ~~!
u ~~....
L ..o.cD:
~ ~::B
~g~~~
~E~~e
g"E g~:
:';:::::~Nn:I=::
5g~g.~
o~.= ~ ~011
c4-u.U'/g.~
t:~~e~
c::;eraz
~~~~S
:g8~~1
~ii~~;
"'~j~~~
'OC::o!
~~;::
_::Itiio_
:S~~~8
;:E-Q.c
~57ij-g&
_J:i./lIrclot,)
I!! "'-<ni!
I,;:g~mQ;
4J:;:;QJC
;~~~~
..~~11~.a
~~~~tt~
oItt).5.5<:
z.. r=:. .. ...
~
'0
..
'-
'"
"
'"
'-
o
."
0.
"
E
'"
0.
"
..
.9
'"
l3
~
ll:
l!:
.,
...
~
'"
Z
o
U)
ii::
<(
co..
z::E
~o
LLO
~!!:!
ii::C3
0..0 N
ffi~ g
~o:: N
Zel; <:;
WUJ r2
1->- ""
Z...J C
ZWel; UJ
<(::!'::J C
-~I- Z
g~~ UJ
150..0 C
:1EUJ~ Q
C~ 0::
~O::UJNWo..
UJ{!)O
~!;:(C~O::
us:ffiitfr
~
c= ~ ~
Qi ~ 2,.:;
~.~ ~ rt:
ll..~'"
:5
~
~a:.~",,+
QjgollJ
~.~ ~.g
rf~'t1~
:5
~
~
~
~
~
!i1
00:
~
o
j::
~
o
Q:
~
~
/'
CI CI 0 0
I- 0 13
>- I- 'c ~
1il >- 0.. ~ &
"" m m (U
"tJ '" "'CI ro ell
'" ~ ~!;: Ol
aJ "'0 => =>0
I!II 0 EI => 0 ~~
III <(
III III 0
~ CI)
"
'5 I-
U) 0 CI)
Z ;;; 0 "
0 '1 0 g
~ " <<I "
~
UJ .~
W ~
0.. Z g
0 UJ
> "
<<I UJ
UJ 0::
0 f Z
Z 0
<( F
Z 0 0
UJ '"
I- 0; ~ 'E
Z ~ 0:: ~
<t I-
~ U) !
::!': . Z
n.
0:: 0 "
UJ 0
I- 0::
~ w
i
.
.
. .
~ .
0: ~
0:
0 0 0 0 0 0
0 8 0 8 8 '" g 8 8 8 g 0 0 g 8 0
0 0 8 8 '"
g 0" ~ g 0" 0
0 0 0" 0 o' 0 ~ 0" 8 g g
"'. 0 '" 0 0 ~. ?:l. g
'" N in '" "'. "! 3l ;)'; '"
'" '" in in ;;; ;;; ;;; ;;; '" '"
ae~~oE:~
~:g~~~
lONcOW"lt
'7'7r-~
~;;;
"
...-
0"
&,:00:
;:r;18gJl;~
~~~{t~
r---cn"'::l"" '"'"
2V>tJ ~
;;;
'"
o
'"
"'.
*-cfi~~~
1'....,... co 0
~.........q-""I:;J'"....
g~.-:rere
~
~~~~
co cc-w 0:)
0......01;)
r--:ajoc:i
v~
..
... "
.!!! "
-'"
0,<::
C;l~
~ffimffi:g
M~(,D~qCll.-0
grflb?~g
'" ...
....MM'"
.....1.t)Q)Lo
I.D.M.""'1:..
WNO>CO"
-NN--I.O
U)[/)-C,I)i;)
~~
00:
lJ')vLOT'""~
.......COOJ"""'C""I
'l""'iCOQJU"JC"'I
gg~~~
("'J-W I,f.I
-r:m ...:-
'" '"
otC)U')o-
~~:!~
a)Naici'
-tQ'-MN"t-
"'''' <0
U)U)(h.w,.
'i,;
.g>
~~
.'l!
~
CO<Qt---MN
~~.a;~~ ~
"l'J'vN C\I
LO.....r- "1-
m....(A. 'f-
~ut t'i
'" ...
I' co C'J ca-
""I:;J'"<D(")f'...
O-tOIOM
c6";cOQ)
......tOoq-to...
"'''' <0
UJ-(flU)~
"'-
0"
~~
U.1Xl
~888~
gg~ii~
M............ (0
iiU)U> fi
MtOO(O
~~M~
::l'~fi;t
I.O-q- ~
(/). U) (I) CI).
'"
'" ..
.s g =:.
~~~g~
Q)riJrowCQlI
~~~i~~
~~~~~!2
8! ~ ~ :s ':'U::
~
" '"
o .~ Q
S '5 .g [)
I/) :@~ru
8,~~~~
~~-g~~
c: r~ (1;1 0 I:l.
~ .~ ~ ~ 1;
~~~~~
~
<0
'"
..;
"1
~
,.:
..
~
v
'"
,.;
'"
(;l;
$**~
C"')OVtW)
MNIOLQ
MOOC)~
<LO-"I::t-
oco-m,....,
~~~~
1.D~-o;O
'1~fh~
Olt)......N
t()N('f').....
oq-OotD"""
f.!ir-:u)o)
"'''' '"
~'" '"
(I) VJ- V) ."....
OMCOO:l
l.O M 00 co
"'t"oo~
oaSt-..:lI).
<Xlr- '"
--= ~
(I) lJ) U) Vi
l;"}oo-rw;.
VOT'""1O
MNOVlo
cri..nN~
o 0..... oN
"'''' '"
. ,.:
WWL9-""",,,
.'::l
" '"
~.~ 8-
* :g~~
8g~~'~
OJ co " a.. QJ
:S~ffi~&
E.5 ~~_
~E1iiC).s
o~3:&l~
~
'"
'"
a;
":'
s
~
...
'"
"..
'"
~
a
""~*~
MOO'N
~~O"!";f
tOOMoj"
....<DL?"';t
OtOOI/;O
ONI.O,....,
--.~~Q
(")""'"tOD:)
cn-O-tflCh
(i)'U)
co.....:-C>
co T'"" -c:o 0)
COtOQ)P')
Lri1l'i'OO"Q
T""tQ......c
..
c.9 V:'Hfl Ii.?
w_COI.t':l
COv('l')lO
C>>T'""M'q-
a:;r-:Ntr:.-
T'""~~~
v,U)i!/J'V);
roCOOlO
'l!;f"NLl'}N
lOlO_N
Nl!i~ci
MroN'o:r-
N '"
lnOOwcn
L~ 6 ~
]~5
'" '5..0
~ .~ a ~ s
6~-g~'~
Jg.E rog~
'5. 'E ~ tS s
~~?:~12
"'*~
or-",
r- '" '"
~~(I')
....";0::'
~
'"
'"
.;
~
~
'"
'"
..;
'"
":'
:2~~
0"''''
~ i:g-
"''''~
"''''
~
'"
&i
;;;
'"
<0
...
",'
....
~
;;!;
'"
,..:
'"
"..
...
:j?1f.;f:.
"'''''''
"''''~
ci~N
. 'f '
~
'"
'"
~
~
g
...:
'"
q)CO!.DC\l
t"-o:--(OC'\l
....r-O>I"--
~~rbci
'?'?l1'
'"
o
0/)
'1
~
'"
~
..
'"
'"
...:
'"
lJ:
to to 0 N
r-coo.......
'r""wCCl<o::t
OOr.Dtriri
T'""....Q)N
U)~;;;~
'"
o
0/)
""'''''''
r-"'r-
'<l; ...
'" c>
'" '"
'" <0
'" ...
'"
..,
...
;,;
'"
...
'"
Ot--('I')O_~
U)q)MU')q-~
T'"". oo~ "":. N. 0')
0"100001.0":
.......MT'"""'...
t")~N"""Ql.
u)V'fV>"':~
"''''
.,.~...
Nv",
"''''....
"":Lt)q)
"'r-N
(;l; "': <0.
~ ..
"''''
'"
a8~~8~~m
oa)U';l..q-..,:
lB~~o~
V) U)(I) NM"
"''''
~ffi~
v~rt:J
~t.3~~
g wt:
e
Q. "'''
5 1:: S
~ 6 ~ g
.5~u.u
Lr.l'~ "Q-
g go (ij.~
(.)a.~:i
1!i~~~
'5.:-: ~s
I'l;I oQ.I l;I] Q
U:Z:UI-'-
:<:
o ~
i:: C:-(lJ
[) ~-~
::> "''''
~ ~~
~ ~~-eg
o QJ t 12 .~ ~ ~
ffi~g~~u;-E&
~ ~ M ~ E ~ ~e
~~j~8:g8~
'"
J!!
'"
o
U
0>
:S
e
..
'"
o
;;
o
~
... u.
.. ~
~ .g
~ '"
.~ E
Q. ~
s s
~ g
'" '"
~ :S 6
.9 c:.;::;
'" 0 '"
:a .g .~
.~ ~ E [
; ~ ~~
g 11. ft;i ::
.!!! .E.~ Z
.~ ,g ~ -g
::: t) I,? \'U
c: S~~
~ ~ ~ ~
.!: (3 1Il.E
e Be.~
o ~ ~~
~ te C'J IV
"C .5: .s
~ l; 'E s
.s anQ.Qlo
eo> "e ~
Co ~~.8
iQ;I ... u_
an QlIt::=
t: g. CI:I Co
Q:l 0 C II)
C;l r..::....
.0 <:6....0
Q;J IV 0 c:
;:.. OU-"l:I
n:l c:::. e
.c: 1'3 0. I'a
C ~!;;~
] ~::~
~ ~"C.c
iJ) g~o
8 ~~~
~ ~~~
~ ~:a. ~-8
:=0"'''=
-g~'g~.~
rr;cw...Il:I.ce
~-gg~g:
..QtGN"'iii<(
E;:; [;: 5- 3:
m-O QlI cv
8'~.~~t=
c.iS ~g ~.~
e.~~ ~;
:; :it ID 5
.!~a-~B
I:: Oed a.'g
~~~::~
;i~~~
~-ca:;oC;/
a:~E;:~
"'"' ::S'tO.~ IJ')
SZ:s:aih
~~.=~ 8
~g~-gs
..... .c go) IlJ :;:::;
l!! '" .- "
"'5~KJS
4.1'~ Q:J !f.I
;~.~~8
.- __ c....
.. NO Lr.l 0 rG
(l)Olll-Q:lN~
~~~~?Lg
~~~~:=;.t
~
o
'"
z
o
'"
ii:
:
:;
o
<.>
w
~
C
~ ~
II:: l'l
15 g
~ ~
z :5 fi:
~c'" !l1
~~~ w
wu.o :r
:!:...!~ ~
~Ji!WN~
~~g~Q:
{3~~i'Ll2
".
- & ~
~.~!~
l~sit
".
_ 0 ~
~~~i
l;f::5~
~
~
Cl
W <(
0
oI:S co (f)
:l :.::
U ... 0::
a.. (J <(
<( [L
"C Cl 0
l: 1-...
:l >-...
u. (l)
<e C'J
"C
... :l
(l)
l: lD
(l)
G
~*;!'.
g"',..
M,..
c"'iNr..:
''"'1 .
L
aa
,,~
0,":
....(""1":'10
,.....10(>,1..,.
o"1""....Q
ONMai
0010)1,1)
.:o~ Vi Ql; &'l
;:;:; ~
~~~~
cD~~~
.
~
~ ~
~~
~:::
V
'"
'"
i
;;;
.
~'"
~!;:
;;
'"
"''''
,!l!;:
v_::::
$8.....
l~~
.,.: N
'" .,
o
s.g
~~
O.........N
~~~(D
g~.~~.
a~ia
w
o
..
w U
u ..
:J ;;
f~~~8
~~s
CQ((I(b
"":C'1I":
""\11"';'
NCI'l...-:-
OM...,.-t>>
I.l'o('.{t--<O
OC'laiv
~&i$t;
~~
'"
~ a
(1),,1,0....
;!::;~~
.nr"i.,)e;
t;.v.;::g~
r::~r;;~
~;:;;;~
..,...,cor-
OI....C!.
O"'M
~~~
"':c:i~
~~3
.,.,..
~5::flg
Wf\IICQU')
p)u1aiU-;
...-r-......-tO
I'-NO...,.
.,.: N
ill
o
..
u
..
ill ;;
~!r~~8
g
g
o
Pi
'"
"'''''''
v",,,,
"vOl
rioV;
COLnVr....
~~;;:!
c;::t" 18 t:
~"'~;;;
'"
;I;
~re~
~~~*
cioici~
~(:Hfj~
;;;
....1.01.06
fl;gb;"":
~s~~
~~~
~S~
r.n0-\t)~
::;~~> ~~
; ~ ~;;~
~
ill
o
..
~ ~
0: "
.:t ow "0 0
o..n.OI-U
o
g
~
"
.,
u
~"'
~~
MO
-'"
.,'"
r...:r:i
ffiR
~~
;!N
Ol'"
tr;~
iia
Ol-
~~
.dui
f::j~
"""
~:! ~
~o. 0
-0
l:l~ ;
an":-C010
~NOl.DC
('!'J-OOr<JOl-
ci6oo~
~~gM~
....H";:i&f
z
o
~ ~
In ~~
Z !!:IIn,
L",~~o
<:(n.001-0
<>
<>
<>
g
<>
"
.,
~~L
~*
"'lG'"
~Nt1
~'-i~
Ol~
"',..
"II:.q
1'l;l;
r.
~~~~
6~",.:..ri
NN""oq-
Clom.....
.;..;...; ri.....
tJ?UloVl-('?
~~
'"'I
>fl."'''''''
;-....0(141-
........,....-.r
<<iNNm
N_v
nm
"'~
00
~~
..........OJN
-co (7) 1;'1
rl.....-.:-.....
~gc!g
[::J~$a
M'"
on~
"''''
~~
"'..
'"
~tOom
Nr'1\Dcn
O~l'i. rt r'>!
g;:~~~
"'{qrt......
::l:n;l;::l
-"..
v_'"
,",v"
-,,:=o;r<'I
",..."
on",,,,
~;i~
g
g
"'.
;;;
g
g
o
.,:
'"
g
g
"'
to
@
00
~f-O
o;~~
[J)"'~
"'020
::J 0"':;;:
CO<l:o..
DlilI.
~
~
..
z
~
Cl
<(
m
::::J
....
o
<(
o
....
0;2
C')m
"Co
::::J 0
1:0....
lo..
~m
m CI>
;i>-
::::J
o
m
:!:::
Co
m
U
(/)
:.::
0::
<(
[L
w
0::
u::
w
U
:J
o
[L
C>
C>
~
C>
C>
(0
M
YT
C>
C>
C>
c5
C>
N
M
EfT
C>
C>
C>
c5
C>
<Xl
N
EfT
C>
C>
C>
c5
C>
'<t
N
if>
C>
C>
C>
c5
C>
~
N
if>
o
C>
o
c5
o
~
;;
C>
C>
C>
c5
o
N.
~
V>
C>
C>
~
C>
C>
<Xl
EI7
o
C>
~
C>
C>
'<t
EI7
o
{I'}
00
~~o
o;-~
.g B ,2
ffi~D:
IIflEill.
Z
o
en
1i:
<(
a.
:E
o
o
W..J
::J<(
Z::J
WI-
>0
W<(
~o::o
-01-(\1
9zI-0
O::::Jwo
WLLc>~
:E..Jog
LL<(Z)~
o 0::00 LL
~~go
_W>-en
OC>LL<(
N ~ ~ ~ ~ ~ '# ** ~ *** ~ ~ ~ ~ ~ ~ (fl"#-~~~ ~ ~ ~ '# ~ ~ ~
- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Q .. 0 l() l'- (!) l() V l()~ (!) V l'- 0 N N V l() Ol Ol l()CONO~ CO l() 0 CO Ol V N
QJ >- QJ (!) 0 CO CO (!) ~CO ..-- ~cqc:;> .,-- CI:! N Ol 0 CO Olv..--~~ CO 0 ..-- l() l() N V
lJ ~ "Cl crj crj a:i -i '<l' N NO N ~~(') 0) .,-- crj r--: ~ o;i 0 NtOcONcO l'- 0 a:i crj r--: 0 to
c c l() .,-- V CO .,-- ..--~ ..-- (')..-- V .,-- (!) (') or N..--N "'f I ..-- ~ C0 ..-- I .,--
ca 0 :J I I I I
'I: .. --
I;; 0
ca 't'" QJ =l:I:
:> Q
>- >
~ 0
.. Q
\1:11-
GI >-
>- -
.. \1:1
o :l
.- ..
.. lJ
A.~
0C000l()COC0l()COC0(!)C0l'-COC0COO.,--0~0ll'-"--0(!)l()0l()0l()
l()"--O"--NOlv..--l()OOll'-Ol(!)l()v~ONCOCO(!)(!)NC0Nl()l'-Nv
NC0Oll'-vl()(!)vOOvv..--..--C0CO ~(!)COOl(!)(!)l()COOl(!)N(!)l()
ill~~~~~~~~ro~~illm~~ ill~~~ro~mNrorimN~
~~~ (!)CO(!)~l'-(,)l'-CO..--O..--(!) l'-Ol'-vOl~"--(!)(!)"--C0l()O
~~(!) (!)~l()~~l'-N~ ~..--~..--~ ~~(')~~~C0
N N ~ ~~ ~~~~ ~~ ~ ~
~ ~
..--
(!)
o
~
~
o
~
C0
C0
co
QJ \1:1 ~ ~ ~ ~ ~ '# ;,R, ~ ~ ~ '#.if!.'Cf!. '# ~ '#.cfl. ~ ~ '# ~;;f.. ~ ~ ~ ~ ?ft.?fl. ~ ~ ~
lJ ::l - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
.. .. Ol l()(!)00l ..-- ..-- en l() v l'-COv CO ..-- CO(!) en en (!) enl() ..-- 0 (!) '<t l'- co '<t '<t 0
C lJ GI ~ '<t CI:! 0 v q '<t l() ~'<tro..-- l() '<t (!)N q ..-- ..-- C0'<t ~ 0 '<t ro l!'1C1:! q '<t Ol
\1:1 ~ "Cl -i N ..-- to 0 ..-- 0r---: cD cDr--:r--:..-: r---: crj No) ..-- to r--: ocO .... 0 crj crj ..-- .... cr;i to
';: C l'- 0 (!) ~ , N 'lL( I "'fC';-l I "f C';-l C0 NN I l'- l() CO V N C0 (!) .... ro
\1:1 0 :J .... .... ..... .... I l'- I I I
:> .. --
.. I;;
N QJ QJ
Q m >
>- "Cl 0
~ ::l
In
Q
N I-
Q >-
Q i
N
>- :l
~ ..
lJ
~
Q
N I-
Q >-
Q ..
N GI
>- m
~ "Cl
::l
a:I
..
GI
N m
Q 'l:l
Q ::l
N a:I
>- i
~ ..
0
I-
Ol'-C0C0(!)COl()(!)....OlOl()O'<tCO(!)C0l'-l'-Oll()(!)ro(!)l()l'-ON'<tl'-
O(!)'<t..--..--C0(!)'<t.....l'-C0l'-v~COl()..--l()(!)O(!).....(')..--(')l()l()l'-N'<t
(!)NroC000(')l'-..--....oen~'<t(!)'<tl'-COl()NOl'<tl()OlCOOCOl'-(!)N
mroro~~ri~riroo~~a:im~millriomriill~~mroroillro~
~~~~mOlOl~Oll()'<tCO~COl'-corol()NC0(!)N~..--Ol()....OVl'-
~~Ol Ol~(!)~ l'-~~~N~(')..--..-- ~C0~~N~N
~ N ~ ~ ~ ~~~ ~~ ~ ~
~ ~
Ol()
~v
(')
ill
(')
C0
~
~
0C0C0C0C0C0NONC00(,)0(!)l'-l'-(')l'-0(')(')(')l()(!)l'-l()l'-C0l()l()
OCOCOCOC0CO'<tl()0l(')'<tC000(!)"--CO(!)l()C0C0CON.,--l()l'-(!)(,)~N
l()0(')l()C0COC0l'-0C0(')(')00menomC0COC00(!)OlmomC0.......--
ri~ri~~mmrororimri~oillN~ID~~ri~~~oo~rirori
~~~ (!)l'-Ol~OOlCOOl..--m"--l'-(!)l()~.,--mm~.,--l()Ol.....(')'<tm
~~.,-- ~~co~~o.....~~~ ~.,--~ ~~(,)~N~N
ri ri ~ ~~ ~ ~~ ~~ ~ ~
~ ~ ~
m
ro
en
ri
co
l'-
~
~
(!)
.,--
"-
o
l'-
OOOOOO(!)O(!)ONOO~OOOOOOOOOOOOOOOO
OOOOOOCOOCOOCOOOCOOOOOOOOOOOOOOOOO
oorooorol()Ol()Ol()OOl()OOOOl'-OOOl()Ol()l'-OOl()l()
ill~~~N~~~mo~o~roo~~oooo~~mrorooo~~
~~~~"--C0co.....m(!)N(!)~(!)ON..--'<t.....l'-CO"--~N~(!)NOCOO
.......--'<t~'<t.....l()..--~CON..--..--'<t~C0N.... ~v(!)~'<t~l()
~~~ ~~~~ ~~~~~ ~~~ ~~ ~ ~
~ ~ ~ ~
o
~
co
(!)
(')
o
~
Ol
m
~
OOOl()Ol()(!)omOOO
1i8t2~!;;:8[:;:;P.l8P.l8R8
't'" m illill"<i~~mmom~oo
o -g ~~~~~~r3;;<b~21:::
o a:I ~ VO v" ~ ~ ~
N ~ ~ ~
>-i
~..
o
I-
000000l()000
0000000000
l'-00000'<t00l'-
l()-~rov-rim~o~ri
(!)mOOl(!)~CO(!)CO~
~..--..--~(V) (,)N~
..---~~ ~ ~~
~
o
o
l'-
ro
'<t
C0
~
o
o
o
~
..--
~
OOCO(!)v l()0l()l()
l()l()roC0~l'-Ol'-l()
l()l()l'-l'-l()COOCO'<t
m ill ~ l()- l'-- N 0 ~" ro
.....C0..--COOl'<tNm.....
~~....COOl.......--~'<t
~~.....o~~~m
~ ~ ~
W <D
~ Z W 00
Z ~ W ~~ 00 W
W W 0) <( W QJ (Ez en ~ ~
QJ> ~ $ I ~ ::J ~~ ~ w_Z W
::JW ~z - ~ QJQJW C Cw rn ~~m<( >
~~ I-W ~50)W rnrnOO ~ 5~ C rnW5w~ ~
>~ ~~ ~~~~ EE~ rn QJ o..w ~~QJW~~~
QJQJ &z ~ QJ~~WQJggu ~~~_~u XQJ(E~<D5 I-z~
QJrn QJ.WX~~ ::J=0>rnmmZ ~OW_- w~-~o~o I-
crn - ~ COQJ -~~<( Cc QJQJ~ rn~ Z <(
~QJC~ou~e xQJu~wti~~~ ~~2~rno mnQJc~0oi-~O
QJ0~QJfr~ ~l-ro~QJQJ~c~>~ WQJ0~~~~5~~~w~~~i<D1-
~~~B~~~~~I-~O)O)~~TII-~ rn~WO)B~~OEQJ~roE~<D~~o
o ~ CQJ-<(rn mm<(~EQJc QJtQJC~C-O ~<(ID-<(QJ~<(Z
~::J~0Bl-o..~I-QJBeel-rn0~1-0~::JB~0)1-~~~~I-C~I-B~I-<(
=~5~80eQJOrn8mmoro~roo~Bo~rooO::Jo~mOQJmO~roO$
W~>~WI-~~I-~~001-<DWUI-~50~~OI-~0~~I-<D~I-~~I-~
z
o
<II
~
<(
"-
::;;
o
u
w
~
o
~ ~
I>: l'l
ili 2;
::; ;;
zm~ fij
:$!,lt ~
Q5;ct w
ffi~o ~
:E..J:: Z
~ :$ ~ !:d~
~~Q~U:
o3;iil1::lr
'"
_o~
~g~~
~.~ 't:I ~
l:!;:su..
i
_001;
~ii~
rt~5ffi
w
o
., tii
~ fl
~Q<(
~!;~
" "
<II .g>
=
rn
"
1]
"-
<II
;1<;1'
_0
0)'"
:Gu?
Q
1;:-
:s~
d:~
~N(QO
IOOJr--r-
.,..NC)O
~~~~
.;:;;.v.;~
~~~
"''''0
....:a..~~
~
'"
"
~re~~
I/'I~ -ri ;r.)
U;~~
.
U
~ "
~~
~~
01....-(00
<"'IMr--"'"
.....-
"';....."0}
.,0....
iJiV}~
.
aC
.\!I;:
0."''''
"'_...
.,...'"
~~~.
'" """
.
.g>",
.ill;:
~8~~
<D.,..
;t~~
to",,,,
..
~f
~..
oJ
o
..
()
0.
N tii
"UWc:;O
c..o..OI-O
o 000
8 g g 8
ci cS ci 0-
01.00 LO
L() -:t ...q- (')
VJ. (I) (/)- (I)
$ o~
;;; ;;
...,: ci
~ ~
'" ...
N-'Q
~
o
..
~$::;;:~
.....t---I/)O
~~~~
"''''
cr.OOlO
cnl11C1Ul-
'" '"
iji
~~~~
M"":"CO
~~:!g
;1<<1'01'
~~~
17-l~~~
"'
o
"
1,0...,....0
"'tJ:Io.t">O
q,....(()1n
~~g~
~::~~
""!.q,~
~~<t
"''''..
'"00.
.."'0.
r:i oi ai
"Z~~
r;:;.a;~s.:
~M~
.,...",
~~Q!;
0'"''"'
"'0'"
....
~~~
C'"i fY 'ii
'" '"
00100
NONO
OOOil'l
lDr-J oi('.l
~:Bt::
~~8~
C;..r ..i
'"' ..
4hlhcnVl'
w
o
'" ..
z ()
;:; 0.
:::! "iil
ffi~~~8
>-
z "'
~ 0
"' ..
() ()
~~ ~
azrjUJ"Qo
Ou.lo..OI-U
o
o
o
ci
o
'"
V>
o
o
o
ci
o
N
V>
o
o
o
ci
'"
N
V>
o
o
o
ci
'"
;;;
f5~
"fo
-;-"1
'"
'"
...
..
0>.
~
;;;
*~~
g~:s:
o)~~
'"'
....
o.
a
'"
1XI0Cl)O
roNOLQ
"''"'"'
ui...... ci
~H
~~~
riri""':
...."'0>
"''''...
"'''''''
~~g~~
;z :t si $' ii
m;';~~'
u '"
5
'"
"'
<If
~ "'
1i: 0
0. ..
'" u
<i ~
>- "
~ii~~8
o
o
o
ci
o
;;;
Q)
::J
s:::
Q)
>
Q)
a:::
t/)
Q)
o
.-
t:
Q)
U)
(U
.-
o
Q)
a.
U)
...
Jj
$
u
ff
~
'<j
i
'"
'<
'"
ff
l
o
o
o
ci
'"
'"
o
V>
00
>:>:0
;;->:
.gEe
:::I 0 -I::
lD<<;"-
om.
(U
::J
+->
o
<(
o
+->
+->
Q)
C)
"C
::J
OJ
.-
~
.-
~
.-
f:h
~
'0
.,
gr')mC'?
OOOMN
- IJ) co I"'-<
('t') . ~ ~
mC\lCOI"'-
M....aa
~ co en co
u;u;.U)U)
Cl
~~Cl
o;ro~
-g g 5
cc<(&
OJ OJ OJ
~ g ~
~ ~ ~ ~
f-Cl:Cl:1>:
o II!lliil 0
I-
O::I;'l
00
0.-
zwg
<(o::~
-We
Q:Ew
O::i=e
wo::z
:Eww
u.>e
000
r:g1;i
_>-w
ou.o.
o
Il.I ~ ~ (fl
E ~ 0
i ~ 2
,. 0
oit~
*"
B :;
<U >
~~
III :t
IU
...
<( "
Cl E
0'-
... ~
<<: ,.
;50
>-
'"
~~
ColeN
~.stlt
::J ~
III ..
"
>-
'"
CJ * ~
E",iiQi!fJ"
~ ~ .e
> c:t :;
o "
>-
_;fi
~ 0>
" 0>
'glri
2..t";
"i::
"
,.
o
;;;
" 0
~~
.C
..
>
~ ~ ~ ~ ~ ~ ;; :!:
~Lim~~~ma:
~~~~~~*
g~ ~~~~
d~~--;~~cr)
s.:6~~~~~
~~Cr?~~.~
Vi'i!fl .ffl (I)
OJ l""- ~ M a) (n r-- -0 ~:
l.()~o)Mlt1,....I..OlC)1.t)
...... N r-. to 0, ell ..... r-.. ..co"
l,I)('.{riIri'~~i.O~~t:-."':
fJ) UJ III ;'1 U) lJ') (I} ;:
lJ) ~ N a) _ 'V "q'" 0 .(0'
~ N ~ ~ 0 ~ ~ ro ~.
wri~-~~~~~:~
lEA Lt? (Jl 10 Lt? fI) ........
Ell .~.
-",0
- '"
CJ ~ g
E ~ ::;
i ~ t:
o ;t ~
()
'$.":-~
o '- QJ 0
i~'gg
0).....2.,...
-g~~1
m:(c5
a cD M a) 'Q' .....- a;J 0 .M"
Ut ~ ~ ;::. ro S2 W Uj .:J"
U). V), ~ en ~ :ri
U)- U) .fI) ......'
~.
..
- -
~ ..
" ::J
"'-
'C U
" <(
III
J:
...
~ Q S ~
I-.Ei~fJl
~ ~ -g 'C:
<<: 0 III ~
:::J ::J
() ()
-",0
,,'"
'" 0
E .. ::;
"5~c
<3 ~ ~
::J
()
" 8
E _ ID.
~ i ~~
o ""
):! 0 ::J
... .. III
"0
...
'"
~
B '1
~
~
~ ~ ~ ~ * ~ ~ ~~
M C'J- r-- (D W N M :!P':^
~ m :! ~ ~ ~ ~ ~ ~:
5
'"
o (0 .... co 0 01 "<t ..- .co.
(I) ~ ~ ~ ~ fl ~ ~ .~.
Ot-NMa:l-'l:tr---O'T'"
(I) M ;X ~ g ~ ~ ~ rD.
"'''''''g'''''''''~
:7;Z~~~g;g
~mm~~~
'" '"
" <:
~ 0
z;::
1:~
E ~
'1::<:
~~
0'>:
~ g g g g ~ g 8 .~.
ril.D~o~ddNcr)'u)'
U). ih 'C"'" (0 ..... t/} U) .....'
V)oW!h "'r""
....
....
~
Q::
0:: .~
~"ffit
IJj Vi :::J
tJ .!; E
::; E E
:r~8
m
COJ~~
:~ 2 1il 0
uoa..>-
~
o
() '"
(ij "0 ..,.l
~ ~ g
<( <<: ...
~.~.
0> ....,
r.ci ~ -La'
"i':":'
0.....
........
~ T'.,
~ ....
'" ....
....
en ..,.
('l'] ,II)'
'" ",.
~.
.~:
....
~
rr: .~
~~
Q "
~~
'"
;g
cO
"'
'"
.oI'a".-.'r"-f,
::->~,
:0'1:-:';;:
.~:.~
...
~ ~:~::~:::c
M C'J.u; ._,C~T.
;2 "Q" ~.:.
m .......~::~.
o ID'r..,-.':'It.
lO <0;;" 'P;'.'9I'
l{ ~ :a=:~
'" <- .....<.;.>.
co -to.u).-Vi.
N ......'q'.'J;O'.
ri a} 'N-:~~
~ ~:;5L~
~ (;t; :;;:~re.
~ ~~~;:~:
to -II(j' ,O'o.c'r"'!
fI} w.:;;.~,~.
~
~
'"
.M.'J~'I.'
.:;::.:.g~
:0:.:;"'"7
:~:::~
~*"
~;g
",en
0>..,.
.f:.:'ift:~
.f",..;/-UI.(")
.o:.t.n. to
:~:~j: ~
o /D l"-- .:r-i-:..o:. r....
(It In l:5 ::::.~ ~
~ N .ur'~-~.:.~o 1O"
th Ql :~:{} vl
. H_
:g ro :tt.tr
~ ... ,CD ,'.rD.
iil:{:~
N ("):lti:.:tt1c
M ":T ."'.'.t?
I"') (\I Y'),g;)
m~:'~::~;
..
..
. ,.+--+
li: 8 8.~:.~:
ri g :~:;~f!
U) Q) '~.,.m
. ""::.:
~~
,g .~
'" ro
woo
~ e
LL u:
::.;t;
...l.'l
-','<<1
:m.
:/-L.,' ~
;;o:l;r
.~
.\=:1,
>0:.
.::..
').:..;.,'
'.'f:}.
:i.~::~:
.......0.
g?
0000
....
~::
., . .
"' ~
~ ~ ~..
55
'" '"
oo......~
lh iIJ. C\I .(-.4
<9 :;.
00 N.N.
fit ut r..n "en-
('oJ _N'
UJ."!"'.
00 t'-- :t-:'
~ .ur
~ ~'
"' .q,'
..... ,'OC":"
000.0'
~~
55
"''''
00 00 N 'N
W en ~ ~~
. .
~ g ~ :~:
t,I),~:
OOO.Q
W iJ) iJ) .W'
00
'" '"
....
lU
2:
Q::
(t ,g ~
~ g ~ iij
Q). ~ ~ &i -J
~ i!!E <: ;!:
<(~-u<<io
0.<<:<(::;:...
o
'"
0000
w (F,t U)' m
00000:0
V)iI)V)Q)cn.oIn
~ ~ ~:~
U') 0 to.m
~ ~ g ~ @:~
is 5
'" '"
o r.... ~ L(J f"} 'co
W M ro N 'OJ' 'tea
t? ~ ~ V; :~
'" "l
~g~~~:~
'0 It) .....,f;IilI
~ EI} (h:~
:~
OM 0 l.Or...:tn
-en (0 (f) N r-..U'f
~ 00 N.r:--
g ;;;"'!:!
.....
~
'"
~
~~#.*
ID~~~
c:iocricri
"''1'1''i'
'000 -:r- o.v
U) IJj iI) ~ u):~
~ :t:.
a ,Q'
'" 0
00
~ .~:
~~
"'..,.
~~
~ ~ ~ ~:f:.
M 8 ~ ~ ~~
~ ~ 0 NO::;
5
'"
~
(1;
00"11"-0
~..... 1.0 T'""
~~~~~
"1
OC1')OC")O~
WC:>(IJotnwr--.
~ ~ '~
'1'
'"
'"
'"
'"
'"
(")C'\IrQf'-o,
00 0> cow-
u1 ("oJ ...., ......
U)rn~,<:,,"~
"''''
~g~~~:~
0- W T'"" 1-"".~
:;; (I) w:~
~ ~ ~ ;g ~:~
'" '" ...
:~
....
8.0.
o.
"''''.
(/)~.
~ 8 g 8 8.~
~ ;i ti &f~
w :-f/)c
'"
'"
<-
'"
'"
V[")<l)((J
I.O""'NI.O
o.....ooC"')
or-- II) ('f)" tn
'" '"
o
'"
00.00
V) if) en- 00
~
0>
<-
<'i
~
~~
"'0
;10
~~
'"
~
""'. "'
~~;l?
'"
'"
'"
'"
MNC?t--
~~~$:!
. '"
;;;
!;\l
....
'"
11)001-(0
OllhON
U; ~oo
g
i
g iHl 8
or--.v;. M N
'" ~'"
'"
I~
(j~
:J: .Q
~~
,~ ~ ~
i! 6 D.
~ '" ~
E '" ~
~~&:
~ $ aJ Q}
~:.n'! ~
<=
'"
0:1:
"E E w
cE~ "2
~m~.a~
-<'-1l..505
iiiii~
000
'"
'$.
'"
'"
~~
5
'"
M 0 c.nc
C") en W _M'
N N
t.i :~
o 0 0 ~6- m
~ lit YJ,~ ~
g ':,i m
: :~: :;
~a
o
on
'"
O'~: Q)
lit'..... co
'00
'u).Q
."". 'r'"
>> ~
000.0.......
fTl' lit UJ:,?_ g
'-; M.
'N
-:-: iI't
~ .~
(0 'w,
~ ~ ~::i-
50""
'**' ~:
..... 0 o:....c
~ VJ Vl .:g:
tfl :~
~ ~ iij~$.~
U') Ln. l'.D
Uj ......_ NO.
>,-. N
'"
or- 0 0 ...... Ulo
en .fI) 41)'0)_ 1.0
~ :~~
lfl "W: t:
0-00<.;;1.
co .fI) W.('0 a.
"q" .-q-'....
~ :t~
.. '"
...
:+>
Vl
~
S
~
~ ~
-,!;j
&l"
0. !!1
VlD.
<:
E --'
~ ~
.$! ~
~ ill-i ~
:g (p ~ ~
~8f2g
'0_ ,....
'VI; ~
.0;
. _' Ln
,". ~
.. ...
:~
.N
:1"'1-.
C
.2
~
...
<II
'c
~ 'E
(1)'0
8.-::
:; 0
0.'0
C C
~tf
'i: CD
to (I)
0..'':
E 0.
8.s
... c
oW
- G>
a:l:5
'0...
::l 0
- -
.5 ~
.!!! 8
~G>
<li.~
E"I:
1:: g:
<iJ 0
1:; ffi
o 0
C'"
.-0
~.gj
- 0
'" '-'
(I)...
... 0
'S,c:
'<ii 1;'J
~ 3:
~ <iJ
.- E
~:e
ro <JJ
- >
~o
.......
<l>o
<lJo
~~
.=1u..
g.=
ww
1-1-
00
ZZ
~
o
0>
$ 0 .... C'l ~
0 0 g ffi
O'l 0 g
.... C'l C'l
r r r r ~u.l
u.. u.. U- u..
~ 1 ~ \
Q)
E .,1'(9,
.-- 9~
~
&;.
Q) loS'/) OG
0 ~I) ~ (0
/Y ,-
ii/) '0
0
:n ,-
:? &v.
oS I)p
C. -1'e
0 ~
~ /vOl
~ /Y
C. Y'v./.
Q) ~
~ --Vs>
"I./.
~ -1:;, 9&
~ ~
0. "Iv.
Q) ~
../<9. :;n
0 9~
Q) (SIa.
~ .,1'& &0
0 9~
- .- &
0 -- .,1'(9, ""0
& 0 90~ ~
u.l 0- 0 0 0 0 0 0 00
~~ 0 0 0 0 0 $
u..~ 0 0 0 0 0
0- ~ ~ ~
0 \.0 0 \.0 0 \.0
,...~ N N ~ ~ $
r-.q' $ $ $ $
-
(.)
u.l
0 ~ N <i
0 0 0 ~
~ 0 0
N ~ ~
,.. ,..
u. u.. u..
~ ~ , \
\
'\
(,\)
E .,Ie
9'~
.~ 19/0.:
1& &.9
Q) 1)e, lO
'l)fy ..,-
." 0
"'VI), ..,-
0 ..,-
V'
Z. 19(;,
.s 'I)/,
t: ..f~
0 'It
~ 1.&01
{y
......
t: VV";'
(,\) ~
~ --c.~
'I)..;,
9'&
to -i/, -..::;
0- <&1),
(I-~
(,\) '/'
.,Ie
0 9'~
~ (,\) &0
..;, 190
""'" 199;
- 0&
0 . .....
u.. =1
~ ./e 0Jt.t
u.1 9'0;.
a~ 0 0 0 0 0 i:b
0 0 tft
u-~ 0 0 0 0
0- 0 0 0 0 0
0 U> 0 \.0 0 \.0
~~ ~ N . '("""" -.:- tft
..... tft tft tft
()
I-
0::
ON
Za.g
:$~N
8zo
ffiQ:
:2:!:::ii:
LLCI)a.
00e:{
)-a.LL
1-1-0
(3ZCl)
(je:{
~
N
o
-
o
M
~
U.
o
en
<(
en
w
G
z
<(
:r:
u
...
.l!J s::::
(ll
(ll (.)
Cl (ll
>
~
Z
"C
~
u::
(ij @)O
:J <110
s:::: tll~
s:::: (ll.-
<C :5:0
.-
.... <11
a."C
<11 0
DU
s::::
~
'w
0
0-
.c
0
...,
C
<l>
E
1::
.ClI
a.
<11
Cl
.... ....
<:) <:)
<:) 0
N N
N N
.... ....
j::: j:::
N N .... N
0 0 0 <:)
<:)
0 <:) ~ 0
~ ~ .- ~
.- .- 0 :!:
- -
.- .... .... .-
N N N
<:) <:) <:)
<:) 0 0
~ N N
<:) ~ N
.- .... N
i?; :;;r -
M
~ '== ~ ~ "r- "r- '==
C') 0>
~ ~ ui ui M a:; ~
..... ..... (\l "r-
to'Jo to'Jo to'Jo to'Jo
"" <") <") It) <")
", N N N <") N ",
N N ..- ..- ..-
N N N
.8
.- 1:'!
.. N 0
.-
Cl N 0
.... .... U
Ul
> a. Cl
E <11 s::::
(ij 9 '2
.... 'm
'0 Cl
<11 C/') t:
a. .8
C/') s::::
:a <11 0
..:.:: ..c::: :;:::
0 .. .~ (.) s::::
0 <l> '0 ~ III
>
U U ~ ~ .2l <11 ~
Cl Ul 0 0 (lI (.) a.
s:::: "E D s::::
s:::: 0 11 ] E (lI III
.~ (.) '0 E
III m ClI E "S; .;::
I- D:: a. a. lL llJ U
t:
0
:;:::
0
E
0
..
D;-
E "2
ClI t:
..c::: ClI
t: 'm
(lI
al "'5
<l> Ul U
~ (lI t:
E 0
0 ClI (.)
E:. ..., C/')
N N
N N <:) <:)
<:) <:) <:) <:)
<:) 0 N N
~ N Oi Oi
N iO .- .-
.- ~ ~
M -
M
N
<:)
<:)
N
N
N
'J:
0 (0
0 0 ..-
cS 0 <::> .....
C 0
{\l <::>
t'-. t'-. 0> ~ (Q N
r-: "r- <0 ..-
to'Jo to'Jo .....-
to'Jo
0 0 0 0 0
..- It) ;n N 0
m v ;n C')
..- C') <") <")
C
<11
"0
t:
a. .l!J
Ul t:
E ';::
III
"5 a.
:J
.. C/')
C tii N
0 .. 0
U s:::: 0 Oi
.... ,9: ...
Ul t: t: ~ ....
~ 0 0 m .... 'J:
:;::: Ul 2! .!!1 ,
(.) (ll ,=
t: <ll III (.) 1:
'E t: en III E <ll
s:::: D::
"C 0 III "C "C
"'f U E ~ <C s::::
i7 0 Cl .l!J
N Ul 0. .= t:
Ul 1:: E .;::
~ 0 <ll
.. ClI (lI
0- U a. ?- m 0.
;:l
en
(ij
t:
0
:;:::
ClI
.... <ll
0 ..
tll N U
t: "l' <11
'2 <ll ClI D::
0 - t: ..
>'0 .2
N o Ul
~ t: U ClI Cl
Cl (ij 0 ClI <ll ~
:;::: uen
s:::: 0- s:::: ClI u 'S
'2 .. 0 0 en
~ ~ <ll N ..
t: <11 Ul .c al (.)
ClI ~ ClI u <ll , :::J III
a: ClJ ClJ D:: It) :E D::
en D:: . .- .
t
o
C.
t1I
0:::
....
t..l
t1I
'0'
"'N
0.0
CO
ON
~O
t..lM
c:: 2 ~
,~.... 0
:g~.el
t1I 0 m
~OCl
.... N 0
og~
~~ m
Ol.L)-.
e>>Q)NNOOlONl':-
L(JMVq-O~LOCOLJ
1.0 0) N ("') "'=t oo:t N """ .....,
8 C?-gggcOt~:;~~
.! T"'" N N l r-.. v
:;;
>
'omacoowq-wOOCl),-O
])t[)OC:>>NLOvcooar-,-o
-mlt)U>O"'l;f'vCOC>>OI"---IDO
ro ggrJpf~~-g{;;^~~~-gR~
NN-.:- N-..;t,...., O'J ..-
N
mlNCO tfJ 00 an COM o.q-"('""
lbCDI.O","OM1nr"l:t"r""Q"d"
mo......"" CDIl)C'\t iN CO It)('\I
...J COMMC'>....~tO"C""-Qc?('o.I-~
~(D"=t"=t~ v~m,...~~
~ .:
0....
Ov
"IV
~ ~o:)
>-
11.
'" ~
""'"
-l '" '"
:3~~~
t- >-
t..l 11.
<(
o
o
>-
11.
VOID
<O"'~
<O~<D
N r-:
"I '"
~
'"
'"
>-
11.
'" 0
....0
"''''
<i
<t
CDo-COvm,...NO_
mor--NO-IDO"JC\lv
COCOU')N<r-(JJC:Ot"-
to-or--('\j"C'.rC'"io';(')
(J) N(('I--r-l"'--cr'J
"I ~ ~
N
<D
Cl
t-."'
'"
~
N,...'\"""NCJl"'d"
I.O["){I")I.()"\"'""(O
IDOWCOCO-r;f-
c-.r ",,- '" N 0)"
..,."'<t
"I
g~~~~;!g
I.(]MCDI.O:Il)"C'""T'"
N-"':w-or=a)"NcO
CD'Q'Ul-OQUI
~1.()"=tNor-
....
... '"
N 00
N
cO
....
0<0
<D ....
........
-.:fen
00....
..,.'"
,.:
o ~
va
"''''
uf u)
......,
....
",'
....
....
00
..,:
....
ov
va
"I....
ui~
.... ...
o
N
..,
..,.
":
~~
~
""
'"
..,
6
"I
'"
Q.-tOoo:rm......'U')
o 0..... "'d"N crl-ro
1.00ltt)lOl'o-com
Nr.ti<!f~r-: md
OWlO OON
",..,.<t
'" '"
00 00
....
a>
00
...
....
,z>
o
~
....
'"
....
'"
,..;
o
"'!.
....
....
...
to
..,:
<0
'"
ooo=coe=COOOOOCOOOOOOO~CQ=O
C=OQOOOOCOOOOOCOOQQOQOOOOOO
ddci~oodcidddciooocidcicioQocicidd~
~ooo~OCOOOOOOOOQQ=oocoooooo~
<ooomoooooooecoQOOOCOOooooo~
boco~ooo~odoo~=~mooo~ooooooo~
~m~~m~~~~~~~~Ng~~~~~~~~~~~~~
N M ~ ~ ~
....
o
o
ci
'" 0
00
>-6
11. OJ
I-
w....
C) 0
C >-
:::l LL
m
o
o
ci
o
o
6
'"
o
~
11.
00000
00000
00000
00000
00000
oo~cillio-
lOLOLO~(O
~~'"
'"
'"
>-
11.
o
o
ci
o
o
6
III
~
o
o
...:
<0
t-."'
(Ii
00
00
oei
00
00
00"
~ 0
~N
0000
0000
0000'
o a a 0
0000
o ci 0- It:I-
~IJ')ON
~ N
<0'"
..,.'"
....'"
;;[;3
.....
<0 co '"
N....~
<ON
~ ~i ~
N
'"
'"
o
....-
s
o
ci
o
o
e
00000
00000
ddddd
00000
0000000
0- 0- ci 0- 0-
U100LOlO
(")!.Olfl('"')M
"" 0
"" 0
<DO
00- ('f)
<D....
~
""
o
~
o
o
ci
o
o
..;
[')
..,.
o
o
ci
o
o
..;
....
O.oOOOCl
000000
cioado"":
OOOOO-r-
d-d:~~d6d-
a 1"-...... NOcn
"I ""'"
",.
o
o
ci
o
o
..;
....
""
o
o
ci
o
o
ci
.....
O.
....
00000
00000
oocidci
00000
00000
arf .0 0- ci c:i
T'"" 0 r-- m UJ
_-r-NqT'""
~
o
o
ci
o
o
ci
o
~
000
000
cioci
000
000
0"0 v-
0""""
""<t<O
<'i
o
o
ci
o
o
ci
o
V
;:
OJ
~ OJ C C ~ C - 5 c c ~
OJ g -g ,2 .Q I]) B 'fj ~ ~ 'u .Q ~ 0
.~ ~ Q. a g g ~ -3 :J .~ .~ 2 ~ 2 ~ c
~'~~~~~~~iiilll~i
iljo..~~~8.!!!~u~~~UU@)~
>- J- \.. N ~ gj.s ~ N ~ ~ [J}:J
:J:ID~~~~~~m~~:gQj
~roQ}Q)~::-QJmmIlJIDt]).c5:
u: 5: 5: 5: 5: ~ 5: 5: ~ 5: :n::3'~
Q.~ag
g )( E :3" '5-:5 Q) ~ (/)
n MW 5.dJa:~.sQ)lD~
5~~ ~ <1!....(/):a.....==...J:.5~ot-o
tnUOv_::::Joo..!!!U)(/)C/l
c: ID1i;i(J) co ca'aOl~ UJ~'"
8 '12' ;;; J::: ~ OJ 0.. '" .S a. '" f- 5l
..aD.. c 01~~ c:U ~ >.0:- ju'i:
~~~ 5GC9~ aeal&i'1ti e
a..;:;a..ooa.."Ea..'~o.2! 2:'S:~
~O~=~.E~J'~ gJ.!!!*El:i
>: ::J J:: {lJQ)CJt:'ro
:J & <':! a:(:Hi~5:
~~~~~~~~=~~~*g~~~~;~*:~~~~~~
~tlgIDwIDm~~IDw~wW~~W~~wIDIDwIDmw~m
~~~mm~mmmmmIDmmmmmmmmmmmmmmmm
!llllliiililliiiiiiiiiiiiii
o
o
d
o
o
o'
c
'"
<i
o
o
d
o
o
of
c
'"
.,;
o
o
d
o
o
ci
~
"J wrovmo M
.~tOCOM-DJO M
. ""f'ID Ul-.::tOO 0 Lt)
oLCi~":'~IDO M
~CD"'t~_"'=t~~ ~
N
'r"'CO-tDNU'JLr,l
Lf).....'W't""w-r-
v r.om 'VI.D-r-
y: ['.,r of a5 cO M
,....M-m-r-m~
COnN~or-
N
vomN'I"""""'CJ"
cor-..'l""'C")v
rof'..('t}O,...-N
o~ uS ('t)- . IIi
tJ~M~f'.
N
......t-mcnID-r-
cn,...(f)I'--NO
o Q"J--v O-q-(J)
ciCO-M-~riN
(J),....(Ol'.O('\.f'l"""""
"" '" ~
l.OO)r--..oo
NOJOO
t.OC>>Ncrl
0- en ri (I")
"""" ~
"I
o
en
co'
~
0000000 =
O-OOOOCtO 0
ciaidcidoci ai
t"'lC:OCCtOoo "T""
U)d1ooooo (0
--r-:05ood'o r-:
~~~tD~~~ ~
M"'~" tD
o
o
d
'"
<D
a>
..,
00
00
00
00
00
00.
ON
'" ....
000
000
aoo
000
000
N (j)a oj
"""''''
<D '" ....
<i
o 0
~ ; ~
o 0
o 0
0- 0
~~ ~
~
00
00
aid
co 0
"'0
mo
""0
....
o
o
N
o
'"
ai
....
,;,<
:;;
lL
::J
C '"
.2 Q.I
m~
wu
.~ .,;,
o m
0..0.
~'"
o
0..,.
<D '"
"''''
c
OJ
E U)
OJ <J.
,;,< [~] g
~m.E&..-.:"O
~~f~~~
COIO(J)V)mm
It. ..c: Qj:
~~~~~ ~
0..0..0..0.0.. C)
N("}t.()~M
gg~;g
CDCO('l')(")w
mOJO>cne>>
(lI U) W U1 LI) rII I/)
~~~~~~~
0.0..0..0..0..0..0..
'"
00
o
..,:
'"
'"
",'
....
v
..,
~
t:::
N
..,
'"
'"
o'
....
O.
...
N
o
,.:
N
....
"I
o
'"
.,;
....
(0
I II
glgll
cj =
o '"
o '"
ocri'
o '"
.... '"
'0
C')
."
o
d
o
o
.,;
[')
'"
.,;
o
o
.,;
to
'"
m
on
....
o
o
ci
o
o
6
"I
~
o
o
..;
o
'"
.,;
'"
....
CAPITAL Approved FY2001 FY2002 Purchases Bud to Act
DEPT Olv AccQunt In FY2002 BUDGET Carry-Forward AMOUNT FY2002 YTD Varrance
Council 1120 94300 4 Laptops 10<00000 10.359.95 (35995)
1140 94300 NOT IN THE CAPITAL BUDGET 1.29394 (1.29394) laplOp for spa
Mayor 1310 94300 replace Mayor computer wnaptop 1.90000 1.29394 606.06
Admin 1640 53804 Senior Center car 6.300.00 6,200.00 10000 pd 10 Senior C
BUilding 1940 94300 replace Mindi's computer 2,500.00 2,500.00
Building 1940 99500 add to Capilallmprovemenl Fund 105,480.00 105.48000
Police 2110 94200 Fumiture tor new Station 67,870.00 8.619.89 59.250.11
Police 2110 94600 Intranet system for new Station 32,50000 25,079.85 7.420.15
Police 2110 94600 Phone system for new Slalicn 50,00000 33,534.00 16.466.00
Police 2110 96011 Construction of Road to new station 152,000.00 144,33000 7.67000
Police 2110 96011 Police Station addilianal construction costs 2,859,414.00 39,63000 1,792,80066 1,106,24334 Kreizenbeck
Police 2121 94300 Digitat Camcorder 1,50000 1.500.00
PoHee 2121 94300 Digila! Camera 2,10000 2.10000
Police 2121 94300 NOT IN THE CAPITAL BUDGET 2,65003 (2.65003) Laptop Comp
Poke 2121 94300 replace Computers (2) 3,000.00 4.06199 (1,06199) 2 Presario 17
Police 21.3 94100 replace Patrol Car #26 40,000.00 22,245.71 17,754.29 Remington 11
Police 2123 94100 replace Patrol Carll30 40,00000 21,36671 18,633.29 Remington 11
Police 2123 94100 replace Patrol Car#32 40,000.00 21,36671 16<63329 Remington 11
Police 2123 94100 Patrol Car 21,44171 (21,44171)
2123 94100 Patrol Car 20,607.25 (20.60725)
Police 2123 94500 K9 Vehicle 40,000.00 23,144.60 16.855,40 Remington 11
Police 2123 94500 K9, equip & training 10,100.00 10.10000
Police 2124 94300 replace Computer SeNer 12,000.00 12,00000
Police 2124 94300 NOT IN THE CAPITAL BUDGET 7,857.98 (7,857.98} 3 computers,p
Police .1.4 94310 Laserfische software 16,812.00 17,047.00 (235.00}
Police .125 94100 New vehicle for ESRO Officer 20,000 00 16,944.90 3,055,10 Dodge Intrepi
Police .125 94100 replace Invest Car #29 20,000.00 23,13591 (3,135.91} Chrysler 2001
Police .125 94300 Ieplace Com pulers (2) 3<00000 3,00000
PcHce 2135 94200 Furniture for Evidence Tech 2<80000 2,BOOOO
Police 2135 94200 Furniture for PT Community Person 2,80000 2,800.00
Police 2135 94300 Computer for Evidence Tech 1,500.00 1,500.00
Police 2135 94300 Computer for PT Community Person 1,50000 1.500.00
Fire 2210 54000 SCBA Bollles & Packs 22,.0000 22,200.00
Fire 2210 92300 Training Props 50,000,00 50,00000
Fire 2210 93302 Qpliccm 10,500.00 11.91400 (1,41400) Locust Grove,
Fire 2210 94100 New Vehicle 35,00000 29,21200 5,788.00 Ford Expedilio
Fire 2210 94120 New Fire Truck 300,000.00 71.<5 299,928.75
Fire 2210 94300 Computer Server 7,500.00 7.500.00
2210 94300 NOT IN THE CAPITAL BUDGET 1,094.00 (1.09400) Computer for
Fire 2<10 94400 Hose 7,085.00 4,931.10 2,15390 Hose
Fire 2210 94400 Nonlas,lips, valves,sttainer, vesls,ladders>bag.s.eIC 30,965.00 20,678.40 10,288.60 masks.air pak
Fire 2210 94400 Radios 2,250.00 7,380.00 (5,13000) 12 radios
Parl<s 5200 93405 Storey Renovation 120,000 no 61,17606 56,823.94
Parl<s 5200 93409 Chateau Park Oevetopmenl 332,728.00 229,50077 103,227.23
Parl<s 5200 93411 Skate Parl< Development 119,785.00 8586 119,699.32
Parl<s 5200 93412 Chamber Reslroom Expansion 63<000.00 43,46245 19.537.55
Parl<s 5200 94300 replace Admin Assist Com puler 1,500.00 1,46900 31.00
Parl<s 5200 96900 Parl< Land 100,000.00 100,000.00
Parl<s 5200 96902 Bear Creek playground equipment 24,988.85 t.4,96885}
Parl<s 5200 98903 58 Acre Park phase I 1,306,906.00 300,00000 129,369.00 1.477,53700
Parl<s 5210 92401 Asphalt Shop Yard 10,00000 10.00000
Parl<s 5210 94300 replaee Superinl Com puler 1,500.00 1,469.00 3100
Parks 5210 94401 Large Mower 58,000.00 57,226.7B 773.22
Admin 86001 Drug Seizure money, Care 10 Share, Fire PrelJ'enti 15,000.00 15.00000
99500 add 10 Capitallmprovemenl Fund 216,856.00 216.856.00
4,655,133.00 1,640,348,00 2<849,409.07 3,846,07193
CITY of MERIDIAN
FY2002 Budget to Actual Capital Outlay
General Fund
YTD 04/30/2002
re
enler
uter - Compaq #705
00 computers
-87 Weapon & 2001 Dodge Intrepid
.87 Weapon
.87 Weapon
-87 Weapon
rinter,monitor,usbport,
d
300m
Eagle & Pine
Johnson
s,defibs112
14 of 16
CAPITAL Approvcd FY2001 FY2002 Purchases Bud to Act
OEPT Dlv Account In FY2002 BUDGET Carry-Forward AMOUNT FY2002 Valiance
PW 3200 54120 upgrade to Windows 2000 11,800.00 8,377.57 3,42243
PW 3200 94200 Secretary desk & chair 1,300.00 1,300.00
PW 3200 94300 2 new computers 4,000 00 4,OOO.DO
PW 3200 94300 Linex cube computer 2.00000 1,935.12 64.88
PW 320D 94300 NOT IN THE CAPITAL BUDGET 12,330.70 (12,330 70} i
PW 3200 94300 replace Computers (4} 6,00000 6,000.00
PW 3200 94310 Aulocad Software 9,70D.00 9,616.65 B3.35
MUBS 3300 94300 replace Computers (2) 3,00000 2,733.00 267.00
WATER 3400 94300 replace Compuler 2,50000 2,50000
WATER 3410 93301 Upgrade Telemetry program 50,000.00 16,52326 33,476.74 t
WATER 3410 95030 SS Interrogators (2} 10,000.00 9.34681 653.19
WATER 3410 95031 Firc Hydrant replaCemenlS {20} 90,000.00 31,200.00 58,800.00
WATER 3410 96111 Water Tower Upgrade 136,52800 8,446.51 128,08149
WATER 3410 96132 81h Street Landscape 17,04800 2.578 22 14,469.78
WATER 3450 94100 New 11210n Pickup for 8ackflow Inspector 14,950.00 14,922.65 27,35
WATER 3450 94300 Com puler for Backflow Inspector 2,100.00 2.19DDO (9000)
WATER 3450 94300 Tokay Hand Reader for 8ackflow Inspeclor 2,300.00 1,069.36 1,230.64
WATER 3450 94300 Tokay license for Backflow Inspector 1,80000 805.00 995.00
WATER 3490 96112 Wcll #8 abandon 20,000.00 20,000.00
WATER 3490 96121 Well #21 addilional construction costs 54,42100 247.61700 95,89647 206<14153
WATER 3490 96131 Well #10 Bypass & Landscape 15,000.00 10,000.00 1,60000 23.400.00
WATER 3490 96133 Well #22 additional construclion costs 90,969.DO 110,000.00 222,224.25 (21,255.25}
WATER 3490 96140 Water Main Extensions 200,00000 63,10933 136,890.67
WATER 3490 96147 Waterline Extensions phase III 497,148.00 10,99080 486,15720
WATER 3490 96148 Well #23 additional capital 349,361.00 110,000.00 171,691.80 267,48920
WATER 3490 96149 Well #24 additional capital 340,516.00 50,000.00 133,719.56 256,79642
WATER 349D 96150 Well #25 200,ODO.00 41,00 199,959.00
WNTP 3510 92100 Remodel Control Building 20,000.00 20,ODO.00
WNTP 3510 941DO replace 93 GMC Pickup 18,00000 18,15866 (158.68)
WNTP 351D 94400 Diesel Tank 20,000.00 3,462,00 16,518.00
WNTP 3510 94400 Mill & Drill 4,000.00 4.81327 (813.27)
WNTP 3510 94400 Misc Equipment 4,000.00 1,02375 2,97625
WNTP 3510 94400 Riding Lawn Mower 5,000.OD 2,679.97 2,320.03
WNTP 3520 96152 Creek CroSSings Slip lining 70,000.00 70,000.00
WNTP 3540 94100 New Small Pickup for Lab 14,800.00 11,767.14 3.03286
WNTP 3540 94200 Lab furnishings 1 D.DOO.OO 721.18 9,278.B2
WNTP 3540 94300 NOT APPROVED IN THE CAPITAL BUDGET 2,20638 (2.206.36)
WWTP 3540 94310 Lab Software package 5,500.00 5,500,00
WWTP 3540 94600 Lab Phone System 5,OOOOD 5,000.00
WWTP 3590 93501 Planl Lighting project 25,00000 2,500.00 22.500.0D
WNTP 3590 93505 Wh~te Trunk Sewer Exlension 2,539,599.00 306,900.64 2,232,696,36
WWTP 3590 96106 Lab Conslruction 559,873.00 466,515.53 93,357,47
WWTP 3590 96109 UVlOutfall Project 754,000.00 435,000.DO 451,54448 737,455.52
WWTP 3590 96141 WWTP Generator #3 68,17300 7,72947 60,443.53
WWTP 3590 96142 South Slough Sewer Extensions 1,027,723.0D 39,83693 987,686.D7
WWTP 3590 96143 WWTP cily waler project 72,8850D 20,984.54 51 < 90046
WWTP 3590 96144 Upgrade Ashford Lift Stalion 15,000.00 15,00000
WWTP 3590 96145 WWTP non-potable water project 92,96700 9,188.58 83,77842
WWTP 3590 96151 Predesign WWTP upgrade 9.0 MGD 200,000.00 88.80 199,911.20
WWTP 3590 961S3 Oigester By-pass lines 18,000.00 14,877.00 3,123.00
WWTP 359D 96154 Tertiary Filler By-pass lines 20,00D.00 20,000.00
WNTP 3590 96155 Waste Thickener Project 500,000.00 15,239.64 464,760.36
add 10 Enterprise Fund 2,036,39300 2,036,393.00
TOTALS ENTERPRISE FUND 8,636,231.00 4,552,960,00 2.193,42647 8,995,762.53
CITY of MERIDIAN
FY2002 Budget to Actual Capital Outlay
Enterprise Fund
YTD 04/30/2002
nstall costs were nol included in enhancement
Autocad Land Development Software
2 compaq computers
elemetry reconfigure
2 interrogators
Hydrant replacements
Dimension 8200 Compuler
Cassiopeia Pocket PC
Mill $4195, eJdra parts $547.06
lab meler
Compuler
15 of 16
en
I-
Z
w
:2
o
z
w
:2
<(
I-
W
(!)
o
:JN
ZCOO
<(...JO
_<(N
0_0
o::l-(Y')
wZ
:2 ~.~
u.O<(
Oa..u.
>-NO
!:::~en
Uu.<(
II)
Ul
I-
o
Z
E
.g
o
o
10
C:-
<0 -""
m a;
.f! 0.
~
'tJ <.l
.g: co
'c <0
<0 In
"0 0
C if)
'c <l>
C t;
CO CO
'0 N
~ c.c::
:E
C
o
f:2
OJ
0.
-c:
o
:;:
<l>
m
::J
c.-
OJ
'tJ
<0
o
C
i ~
o
l.... "LiS
.e 'S
ill '6
C 'i'ii
<l> C
0. 0
~ '6
<l> 'tJ
C <0
o '-
-as
co
o "'t"'""'..............T""'""T"""(()~
o OOOOOND
N ~r-~~-r-or.D'
1J; ~~~~~~~
(J I I . ~ I I I I
<(~~g~~g~g
LO'<tLOLOLOL01!')M
MMMMMMMM
00000000
CD CD CD CD CD CD CD CD
Co
'i: m OJ Ol OJ Ol Ol OJ m
u c c c c c c c c
m5~~~~~~5
O~IDIDWIDIDW~
IDQ.Q.Q.Q.Q.Q.ID
0..0000000..
+-'
:s
e
u
-.:tOOOOOO~CO
fg~gggggo_o
:5 m-NcD~cri~"~~ <D
l1l...-MWWWWW U)
o WW W
o
Z
~+-'
u.Q.0..L-0..0..0..0..0..(j)
wllll-21-t-l-l-l-mw
ooOSmSSSSS::;)OO
C2 SSSSSSS2C2
c.. 00,000000D..
O::-CCDCDCDCD<O<O<OCDO::
We: W
1-:: I-
Zu. Z
W W
o
(A-
>.
E 15
~ <l>
Cl if)
e .r::
a... 1:
"'- 0
<l> E
1i.i <D
~ 'tJ
~ m
'0 <tl
ID ~
Q; U
.g .S
::J >.
.c <tl
.=:-"'-
UO
~ ~
a
.s Q.
<1l <!
~ E
~ .g
<.l if)
.S ID
<1l E
g Cl
<0 u::
E ~
~ u:
~ e
#. .~
<n <D
0...- ...-
000
NMM
...- ...- ...-
-.:t-.:t-.:t
I I ,
0...- N
0) ...- ...-
...-NN
NNN
I I ,
...- ...- ...-
000
mm
c c
c c
o 0
tI) tI)
.... ....
ID Cl)
0..0..
MN
<0 ...-
0) .....
W -
-.:t
.....
W
o
Z m
::J E
u. 'c ~
...J<(LL
~
w
z
w
Cl
-""
m
0..
~
u
<{
CD
Ii)
....
o
if)
~
<.l
co
N
~
C
<l>
<l>
.c
o 'tJ
~ '* ffi
~ 0. C
o :g .~
o C ......
0. <0 l-
N C 0..
Ii) <0 C/l
V;:5E
'0 ~ nI
g ~:> 't5
'(tj E.Q 'Vi
,g tlC;~
~ w>-~
5. tI) L- LL 'E
.~ ~ ; ~ ~
c:o..~~gcn
~03~O::E~
C/.) ~ L.. :i ~"OO
15~~~@8.
(,)'O,!!l.2:B:;:
~'~e.1Do~
t-.o.~.gtlN
$'5t=:J~"C
Q.)C'"W.oE'C
::JOJE'Eonl
c:: ~ J? {1Ji: (,) .f!
~ <l> _ 'tJ
~~Q} ~QJ
"E'2~~~e
~~~(tJ'g~
(,9col!!(,),!:;n1
0) ...-
0) .....
0) 0
-.:tco
M 0)
. . I I
0000
.....00.....
NNN.....
NLOLON
I ~ I I
o '" "\ ~
NOOO
ID ID
2"ffi2"ffi
~li~~
ID m ID m
0::00::0
o 0
o 0
o -.:t_
o N
0) M
W W
o
o
'<t
N-
M
W
-.:t
f'-
00
crl
o
N
W
ID tI) tI) ID
.!:l ~ ~,!:l
o(oluo
0..0..0..0..
.,....."t""" "t""" "l"""" 't"'"~
~
.g
"'-
C 1:: "g.
OJ III ID
E E 'tJ
>.>.c
%%e
E E ~
~ ~ en
:::s ~ C.
o
OOOOONlt)
ONNOlt)
NOOO)....
.....NN<OU)
-.:t-.:t-.:tm....
oooc,EA-
't""'''T''''''''..........O
.......-NN
NNLOLO
I , ~ ,
~ ~~~
0000
mmm
c c c
5552
~ ~ ~ 'i5..
Cl) ID <ll m
0..0..0..0
CON.....
I'--.:tCO~
~ (A- CO_ Ol'
...- -.:tN ri
W f<".I-~
(A-
o
Cl) ID tI) tI) Z
,!:l.2~~ ~
ooluluu.
0..0..0..0.....J
'("""'''t'""''''''t''''''"~
W
Z
W
Cl
""'-
OJ
~
(,)
m
ID
CD
Cl
~
<:>
o
<n
.0
w
1:
<1l
0.
if)
8 1:
)- ID
l.L E
.5 8
~ C if)
~ ro ~
al-E~
Q; LU if)
C).S >
'g -g"C.g
2::J ..0 ~ :E
aLL gu~
E ~ .~ c
8~ gg.~
~ (,9 ~ if) E
C ~ l.L ~ '::
o J:: ~ ffi J?
~Q) UlC:W
(ij ~ <l> ~ 1ij:
":J > en)( l.)
~ ~ 55 ~ :?
E~Ill~::;B
::z; [;' ~ ~ '0 E
(g ~ ~ ,9 .~ -g
0.. L.. ~ <<i -
i~tn~:m~
,~ ~ ~ ~ ~
= 0.. 8 .S: ,S:
<D
~
-
o
<D
~
B
ID
::J
C
<U
'"
~
o
o
-.:t
N~
N
"""
~
Ol Ol Ol
:S~~:S-:E
~ffiffi~~~
Q)>>IDQ.ID
Q.Q)Cl)Q.mQ.
00::0::000
o
o
o
-.:t
N
f<".I-
zOO
egg
i= ci -.:t"
~~~
w~
o
en
Z
e
Uo..
0::1-
Ws
~S
~o
00 co
::2:
w
!::
coo
00
'<t LO
"":0:1
f<".I-W
ID
U
Ctl)~
m ~ :v
J:~o
ID
u
5:'6
0..0..
o
CD
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Finance Department
REQUEST Purchasing Policy:
May 29, 2002
ITEM NO.
7 ~AR2
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
dftdK
See Q}:ip-ched PUrlChctihi15 ~ot.d'_~
Date: Phone:
Contacted:
Materials presented at public meetings shall become property of the City of Meridian.
CITY OF MERIIJIAN
PURCHASING POLICY
DEPARTMENT OF FINANCE
Adopted
RECEIVED
MAY 2 3 2002
CITY OF MERIDIAN
CITY CLERK OFFICE
Purpose
Commodities and services purchased in the public sector represent a direct cost to
the taxpayer. Every purchase that city employees make is subject to public
scrutiny. Competition is the central principal of public procurement. The rules and
regulations in this procedure were developed to encourage competitive solicitation
for sound value, guard against favoritism and profiteering and promote the interest
of local economies by providing equal opportunities to compete for government
business.
References
Procedure detail can be found in specific purchasing and expenditure processing
field memorandum.
See Attachment A
Definitions
Public Purchasing: The purchasing or procurement of an item or a service that
meets the need of the city, at the best price, from the most responsive and
responsible vendor.
Idaho Code: This policy refers to several Idaho Statutes. See attachment A for a
list of all statutes that impact public purchasing. The city follows Title 50 Municipal
Corporations Chapter 3 Powers and follows code written for state purchasing
whenever practical.
Purchasinq Ethics and Vendor Relationships
Every city employee has a personal responsibility to conduct government business
in an ethical manner and assure the integrity of the city purchasing and
procurement processes.
A. Prohibitions
The City has adopted the following state statutes in regard to purchasing
prohibitions:
· I.C.#67-5726 - Conflict of interest regarding the holding of contracts or
selling to the state property or supplies by state employees.
Amend to read:
( (
Conflict of itllerest regarding the holding of contract or selling to the city
property or supplies by city employees:
· I.C.#67-5726 - Prohibition regarding the influencing or conspiring to
influence public purchasing decisions and contract awards. Attempts at
influence may include kickbacks and bribes, peddling or payment of a
fee, back door selling, hard-sell tactics, fraternization, or offering gifts to
avoid following published procedures or gain advantages.
· I.C.#67-5726, I.C.#67-5717 - Circumventing Purchasing Authorization -
Prohibits efforts by employees to obtain products or services by avoiding
the competitive process by splitting purchases, creating false emergency
situations and non-use of state-wide contracts.
Amend "state-wide contracts" to contracts established by the City of
Meridian.
B. Code of Ethics
All City of Meridian employees responsible for procuring goods or services
will:
1. Follow the rules and regulations of the City of Meridian and the laws
of the state of Idaho.
2. Avoid activities that would compromise or give the perception of
compromising the best interests of the City.
3. Reduce the potential for any charges of preferential treatment by
actively promoting the concept of competition.
4. Act as good custodians of public money by obtaining maximum
benefit for funds spent.
5. Never solicit or accept money, loans, credits or prejudicial discounts,
gifts or entertainment material in nature (generally exceeding $100)
favors or services from your present or potential suppliers, which
might influence or appear to influence purchasing decisions.
C. Vendor Relationships
Developing and maintaining good relationships with our suppliers is
important. Maintain and practice, to the highest degree possible, business
ethics, professional courtesy, and competence in all transactions. Adhere to
and protect the supplier's business and legal rights to confidentiality for
trade secrets, and other proprietary information.
Procedure
Acquisition cost includes unit price plus delivery and installation.
I. PURCHASING AUTHORITY: each Department Director or designee within the
city will have the authority to acquire goods or service in accordance with the
following guidelines.
{
A. PURCHASEt> uP TO $1,000
Each Department Director or designee can make purchases up to $1,000 at
their discretion without purchase orders or competitive bidding as long as the
expenditure is within their appropriated budget.
B. PURCHASES FROM $1,000 to $5,000
Such purchases can be made with the approval of the Department Director
but must be accompanied by a purchase order. The approval should take
place when the purchase order is issued, before any obligation has been
incurred. If the item is already on contract or an open purchase order a
purchase order is not required but the initial contract purchase order should
be referenced on the invoice.
C. PURCHASES MORE THAN $5,000 and LESS THAN $25,000
These purchases require informal, written bids and issuance of a purchase
order. See informal bid procedures below. Each Department's City Council
Liaison must sign all purchase orders in this range.
D. PURCHASES $25,000 OR GREATER
Expenditures at this level must go through a formal bid process in
compliance with State Code Section 50-341. See formal bid procedures
below.
II. INFORMAL BIDDING
A. At least three bids must be obtained and at least three of those must be from
vendors with a significant Idaho presence if possible. There is no maximum
number of bids.
Idaho Code Section 50-341 defines significant Idaho presence as follows:
"For the purposes of this section, any bidder domiciled outside the
boundaries of the state of Idaho may be considered as an Idaho domiciled
bidder, provided that there exists for a period of one (1) year preceding the
date of the bid a significant Idaho economic presence as defined herein.
Significant Idaho presence shall consist of the following:
1. That the bidder maintain in Idaho fully staffed offices, or fully staffed
sales offices or divisions, or fully staffed sales outlets, or manufacturing
facilities, or warehouse or other necessary related property; and
2. If a corporation be registered and licensed to do business in the state of
Idaho with the office of the secretary of state."
B. The request for quotation may be written or oral. Both must be documented
with date, name or person providing quote and signed by the City employee
obtaining the quote.
C. Splitting of Requirements: Acquisition requirements shall not be divided to
avoid bid statutes, rules, or policies.
D. The award shall be made to the bidder offering the lowest acceptable
quotation. The purchasing file will be fully documented for unacceptable
quotations. This is to provide support documentation in the event of
challenge by an unsuccessful vendor.
1. AWARDING BIDS - Awards may be made in any of the following ways.
(Documentation demonstrating the informal bid process was followed
needs to be forwarded to accounting with the request for payment.)
a. Lowest Cost -
Generally, awards are made to the lowest cost responsible bidder.
Responsible bidder is defined as the vendor whose bid conforms in all
material respects to the request for quotation and reflects the lowest
acquisition price. Comparisons of costs should include all costs,
including such items as delivery costs, setup charges, removal charges,
labor charges, any additional materials required, and other elements
described in the quotation.
b. Best Value or Weighted Cost -
To determine best value a weighted analysis may be used. In a
weighted analysis, cost is only one factor in determining the award.
Other factors may include evaluation of specifications, comparative
performance examinations, vendor references, product usability,
flexibility, maintenance, company resources, previous experience, etc,
To assure a fair determination of award, identified factors are weighted
according to importance in the overall purchasing decision. Relative
scores are assigned to each factor, including price, to determine the
lowest acquisition cost.
c. Life - Cycle Costing
Awards may also be made to bidders offering the lowest life cycle cost.
Life cycle costing means the total cost of an item for its entire life span.
It includes initial purchase price, operating supplies, maintenance,
repairs, salvage value, and disposal costs.
III. FORMAL BIDDING
Purchases $25,000 and greater are processed using the formal bid process.
There are two approaches to purchases of this size - a bid or a request for
proposal. Bids are generally used for tangible property and in instances where
the purchaser knows what they want and the goal is to obtain the best price.
Requests for proposal are generally used for services and in cases where the
need is known but all the solutions are not.
A Bid
1. Developing Specification
The term "specification" refers to a description of the characteristics or a
commodity or service required. It is the explicit requirement furnished with
a solicitation upon which a purchase order or contract is to be bases.
Specifications are written not to restrict bidding but to encourage open
competition. The goal is invite maximum reasonable competition.
Checklist for Specifications:
a. Specifications should be clear and accurate, yet simple. Do not
make them so specific that a loophole eliminates competition and
allows a vendor to take advantage of the purchaser.
b. Specifications should be as flexible as possible. Inflexible
specifications defeat the competitive bid process.
c. Specifications must be written so it easy to check that the product or
service meets the specification
d. Specifications should be reasonable, unnecessary precision is
expensive.
e. Specification should be as fair as possible and allow for competitive
bidding by several bidders.
2. Procedure for Bid Solicitation
a. NOTICE - The notice inviting bids must set the date and place for the
bid opening. The first publication shall be at LEAST two (2) weeks
before the date of the bid opening. A longer time period might be
preferable. Notice must be published at least twice, not less than
one (1) week apart, in the official newspaper of the city. The notice
should succinctly set forth the project to be done.
Bid notice information must be forwarded to the City Clerk at least one full
week before the first public notice is to appear.
The notice must list the location of bid forms, bidders instructions, contract
documents, general and special instructions, drawings and specifications
as well as the name of the project manager.
The city may require a deposit or charge for bid documents.
b. PRE-BID CONFERENCE
Pre-bid conferences may be held to explain the item or project
requirements. They should be announced to all prospective bidders
known to have received an Invitation to Bid. The conference should
be held long enough after the Invitation to Bid has been issued to
allow bidders to become familiar with the project but long enough
after to allow consideration of the conference results in bid
preparation.
Nothing in the pre-bid conference can change the Invitation to Bid unless
a change is made by written addendum. If a transcript is made, it shall be
a public record.
A pre-bid conference is an excellent way to receive vendor input prior to a
bid opening. Vendors have the opportunity to point out inconsistencies in
specifications or provide suggestions on technical specifications that may
benefit the city.
3. ADDENDA TO INVITATIONS TO BID
a. Addenda to Invitations to bid shall be identified as such and shall ask
that the bidder acknowledge receipt of all addenda issued. The
addendum shall reference the portions of the Invitation for Bid it amends
b. Addenda shall be sent to all prospective bidders known to have
received the invitation to bid. The City Clerk or Project Manager will
notify all prospective bidders by fax or mail.
c. Addenda shall be distributed within a reasonable time to allow
prospective bidders the opportunity to adjust bid preparation. If the date
and time previously set for the bid opening do not accommodate such
preparation the bid opening time must be increased and once again all
prospective bidders notified by the City Clerk or Project Manager. A
bid opening time should be documented in the addendum.
4. BID OPENING AND EVALUATION
a. All bids must be received in the City Clerks office by the date and time
specified in the Invitation to Bid.
b. All bids must be signed
c. No bid received by the City may be withdrawn after the time set in the
notice for the opening
d. The project manager prepares the bid tabulation sheet before the bid
opening
e. The City Clerk publicly opens the bids at the time and place stated in
the public notice. No person is denied the right to be present at the
opening of bids. The first items read are the signature and the bid
security information. If this information is not available the bid is void
and cannot be considered.
f. After the City Clerk opens the bid the bid amounts are read (unless the
bid is obviously non-responsive). The City states that all bids will be
thoroughly evaluated and a date set for council action.
g. Bid results are available in the City Clerks Office to all interested
parties.
h. If the Lowest responsible bid is less than or equal to $25,000 council
action is not required. (The Mayor must sign all City contracts)
i. If two or more bids are the same the city council may accept the one it
chooses. If no bids are received the council may make the expenditure
without further compliance with this section.
5. Council Action for bid decisions that exceed $25,000
a. Staff recommendations are placed on the Consent agenda. If the item
is controversial or reflects policy that has not been addressed it can be
added to the Council agenda for discussion. Council may also pull
Consent items and ask for discussion with staff. At their discretion staff
may choose to not place the item on the consent agenda and may
present the contract to the Council as a regular agenda item.
b. The City Council may:
1. Accept staff recommendation
2. Approve an alternate bid in accordance with state statute and city
policy
3. Defer action and request more information
4. Reject all bids and re-advertise
5. After rejecting bids the City Council may, after finding it to be a fact,
pass a resolution declaring that the purpose of the expenditure can be
realized more economically by day labor, or the materials or supplies
furnished at a lower price in the open market. Upon adoption of the
resolution, it may fulfill the purpose of the expenditure in the manner
stated without further compliance with competitive bidding
requirements.
6. If no bids are received the City may make the expenditure without
further compliance with competitive bidding requirements. This
includes buying the material and supplies and/or having city
employees do the work.
7. The City Clerk or Project Manager will notify the successful bidder of
the award of the bid.
6. MISTAKES IN BIDS
a. A bidder may correct mistakes discovered before the time and date set
for the bid.
b. If the mistake in the bid is due to an error in judgment the bid may be
only withdrawn if it is not contrary to the interest of the City or the fair
treatment of other bidders.
c. If the error is an obvious mistake and the bidder acknowledges the error
the bid may be withdrawn or corrected.
7. ADDITIONAL PUBLIC WORKS REQUIREMENTS
Public Works contractors have additional requirements for construction
projects.
1. Must be bondable for performance and payment
2. Must have a Public Works license through the State of Idaho
3. Must have class of license specific to dollar value of project
4. Must satisfy insurance requirements
5. May have to hold certain specialty license
IV REQUEST FOR PROPOSAL
A. A request for proposal is generally utilized in the acquisition of services or
complex purchases. A RFP describes a problem or need in general terms
and seeks a written response including pricing information, which
describes the solution or means of providing the property requested by the
request for Proposal. Price might be an evaluation criterion for proposals,
but will not necessarily be the predominant basis for contract award.
B. Specific criteria are applicable to professional service contracts with
design professionals, construction managers, and professional land
surveyors. These criteria are described in Idaho Statute 67-2320 State
Government and State Affairs, Chapter 23, Miscellaneous Provisions,
Professional Service Contracts With Design Professionals, Construction
Managers And Professional Land Surveyors.
C. To choose between a request for proposal or competitive sealed bidding
consider the following factors:
1. Whether the relative skills, expertise, or technical capability of the offers
will have to be evaluated
2. Whether the cost is secondary to the characteristics of the property or
service sought, as in a work of art
3. Whether the conditions of the service, property or delivery conditions
are unable to be sufficiently described in the Invitation to Bid,
4. Whether the acquisition is for highly complex or technical property of
services and evaluation of the vendor's approach, management
capabilities, innovation, or other technical factors are secondary to cost.
D. The RFP is written so that potential offerers understand the problem they
are being asked to address. Any limits or conditions that apply must be
included. The RFP must state in general terms all of the evaluation factors
and their relative importance, including price.
E. Evaluation of Proposals
The evaluation must be based on the evaluation factors set forth in the
RFP. Numerical rating systems are generally used but are not required.
Factors not specified in the Request for Proposal shall not be considered
in evaluating offers or determining award of contract.
F. Award
1.A written determination shall be made explaining how the award was
found to be most advantageous for the agency based on the evaluation
criterion set forth in the Request for Proposal.
2. If only one proposal is received in response to a Request for Proposal,
the City, as it deems appropriate, may make an award, reject the
proposal, or if time permits, re-solicit for the purpose of obtaining
additional proposals.
v. DETERMINATION OF NEED TO CONTRACT
(. /
. I
A. A contract may be established as the result of a bia or a RFP. Agreements
where someone is performing a service defined by the City that will exceed
$5,000 generally require a written contract.
B. The Mayor must approve contracts for $25,000 or less.
C. All contracts exceeding $25,000 will be placed on the city council consent
agenda. If the council requires discussion they can be pulled from the
consent agenda and discussed. Staff may also request such contract not be
placed on the consent agenda.
D. The city attorney must review all contracts for legal adequacy,
t€~frv ?
· re Vi e (;J .
(ct01'V'P
E. All contracts must be signed by the Mayor, City Clerk attests
Signature,
F. The original signed copy of every contract must be retained in a CE
the City Clerk's office. A copy must be retained in Finance for c
and audit purposes.
G. The City Attorney must approve any decision made to breech a conlract due
to failure to perform. The City Attorney will perform the steps necessary to
legally terminate the contract.
VI. LEASES
A. The City may, subject to competitive bidding requirements, enter into lease
agreements.
B. All leases exceeding $25,000 will be placed on the city council consent
agenda. If the council requires discussion they can be pulled from the
consent agenda and discussed.
C. The city attorney must review all lease agreements for legal adequacy.
D. The Mayor must sign all lease agreements and City Clerk attest to Mayor's
signature.
E. The original signed copy of every lease agreement must be retained in a
central file in the Finance office.
VII. Risk Management and Insurance Requirements
A. Public Works is responsible for ensuring that all insurance requirements are
met for their projects. Public Works will maintain necessary documentation in
their offices and have available for audit upon request.
B. Project Managers for all other city contracts that require insurance will be
responsible for obtaining proof of insurance and having the documents
available for audit upon request.
B. Workman's Compensation - providers of services to the city may be required
to file a certificate of Workers Compensation Insurance. Each department is
responsible for ensuring a copy of the certificate is filed with the contract if
( (
appropriate. . 00ntact the City Treasurer to determine if the certificate is
necessary .
VIII. EXCEPTIONS TO COMPETITIVE BIDDING
A COOPERATIVE BIDDING
The Department may use the established state, federal, city, or county
contracts to make purchases. Attach a printout of the pertinent information
from the state's web page to the purchase order. The Division of Purchasing
contract information is located at:
http://www2.state.id.us/adm/purchasinQ/aQvinfo.htm
Departments may also piggyback on other city or county bids within six
months of the original bid award if the pricing is consistent the original bid
and the bid process followed state statute 50-341 and state statute 67-2349.
All bid documentation must accompany the purchase order.
City employees are strongly urged to use State of Idaho
contracts.
State contracts are developed to include price, delivery, reporting capability
and other beneficial services. They meet the important competitive bidding
criteria and save the time and effort the employee spends shopping around.
A EMERGENCY PURCHASING
Any sum may be expended by the city in the event of an emergency. The
Mayor must designate the emergency and provide expenditure approval.
Per Idaho Statute 50-341 in the event of an emergency such as
"extraordinary fire, flood, storm, epidemic or other disaster, of it is
necessary to do emergency work to prepare for national or local defense or
to safeguard life, health, or property."
Such contracts may not be for a period that exceeds one year.
B. SOLE SOURCE PURCHASING - Purchases under $25,0000
Competitive bidding requirements may be waived if the there is only one
vendor for the goods or services to be acquired: Sole source acquisitions
must be approved by the department's liaison prior to purchase
Examples of sole source purchases:
· Where the compatibility of equipment, components, accessories, computer
software, replacement parts, or service is the paramount consideration
· Where a sole supplier's item is needed for trial use or testing
II Purchase of video's, books, or other copyrighted materials
., Purchase of property for which it is determinea there is no functional
equivalent
CD Purchases of public utility services
C. PROFESSIONAL OR CONSULTANT SERVICES - contracts less than
$25,000
Professional service contracts for less than $25,000 may be entered into
without formal bidding. Professional service contracts require review by the
City of Meridian attorney for legal adequacy and the Mayor's signature.
Consultant Services: Work rendered by either independent individuals or
firms who possess specialized knowledge, experience, and expertise
including but not limited to such areas as management, personnel, finance,
accounting, planning and data processing. The consultant's work will be
performed according to the consultant's methods without being subject to the
control of the city.
Professional Services: Work rendered by an independent contractor who has
a professional knowledge of some department of learning or science. This
includes but is not limited to accounting and auditing, legal, education,
engineering, architecture, and research.
SPECIAL CONDITIONS EXIST FOR PROFESSIONAL SERVICE
CONTRACTS WITH DESIGN PROFESSIONALS, CONSTRUCTION
MANAGERS, AND PROFESSIONAL LANS SURVEYORS. SEE IDAHO
CODE 67-2320 Use Internet to go to Access Idaho - Government -
Legislature- Idaho Statutes - Title 67 - Chapter 23
D. Use of Correctional Industries
The city can purchase Correctional Industry furniture and other goods or
services without competitive bidding. The city may also utilize Idaho
Department of Correction labor crews without competitive bidding.
IX. PAYMENT PROCESSING
A. Access Purchase Order System
This system was designed to bring uniformity to the City's purchase orders
and to give Departments their actual budget balance at any given time. To
maintain accuracy it is important that all purchases be entered into the
system, regardless of amount. Purchases under the purchase order
requirement dollar limit may be entered in the system without generating an
actual purchase order. This system is not linked to the City's accounting
system so the balance in the purchase order system must be balanced to the
accounting system financial reports on a monthly basis.
B. Purchase Order Requirements
{ (
1. The purpost:: of a purchase order is to obtain and document approval to
purchase BEFORE the purchase is made. The purchase order should be
completely filled prior to approval.
2. All fields on the purchase order should be filled out:
a. Bill To: City Hall address
b. Ship To: Purchaser's Location
c. Complete vendor name and address
d. Item description, account coding and price
e. Reason for purchase
3. There is a cost associated with generating purchase orders. Recognizing
this the City does not require purchase orders for purchases under $1,000,
items on an existing contract (reference original purchase order number on
invoice), or utility charges.
C. Invoice Processing
1. All invoices will be processed and paid by the City's Finance
Department. All vendors should be directed to use one address, the city
hall address:
City of Meridian
Attn Accounts Payable
33 East Idaho
Meridian, Idaho 83642
D. Central accounts payable will open mail and distribute invoices to the correct
departments. Statements will be retained and reviewed in Accounts Payable.
1. All receiving documents must be initialed and dated and included with the
payment invoice.
2. Upon receipt of invoice departments will match receiving documents,
purchase orders if appropriate, bid documents if appropriate, to invoices.
3. Each invoice will be stamped with a stamp that provides Accounts Payable
with the information necessary to enter the invoice in the accounting
system. This information includes Account number or numbers, Purpose
of Purchase, and Approval Signature
4. Completed invoices should be sent back to the City Hall Accounts Payable
office as soon as necessary documents are assembled. All invoices for
the month MUST be received in Accounts Payable by the 5th of the
following month.
5. Purchase orders or either the department head or the city council liaison
must sign invoices before they are sent to Finance.
6. Accounts Payable will batch department payment requests and generate
and mail vendor payments. Invoice is paid the 10th of the month following
the date of the invoice.
7. Review of Purchases
The accounting department will review invoices for compliance with city
and statutory rules and regulations. However the primary responsibility
for the propriety of the expenditure rests with the Department
Director who signed the invoice.
8. Opening Credit Accounts
For purposes of good internal control the use of store lines of credit will be
discouraged. The decision to open a line of credit is the responsibility of
the Finance Director. City employees are not authorized to open lines of
credit and apply for and receive charge cards. Such accounts will be
canceled.
UX. SURPLUS PROPERTY
A DEFINITION OF SURPLUS PROPERTY
Personal property owed by the city where the cost of maintenance,
transportation, storage, or other costs exceed the economic or useful life of the
property ,
B. DISPOSAL
Surplus property will be disposed of in the manner that maximizes the value
received by the City of Meridian in accordance with the following guidelines:
All employees of the City, including their spouses, dependents, or any person
acting on the employee's behalf, are prohibited from acquiring surplus property
form the City UNLESS the property is acquired through a competitive bid
process, such as an auction or sealed bid.
C. GUIDELINES
The following guidelines determine the method used to dispose of property.
Nominal Value:
1. Item has a value of zero or less than what it would cost to dispose of
the property.
2. Dispose of item by donating to charitable organization that qualifies
under Section 501 (c) and 501 (c) (19) of the Internal Revenue Service
or to any state or local government pursuant to I.C 50~1405 or:
Dispose of item at local refuse site or have it removed by outside party
willing to pay for removal.
Less Than $1,000 Value
Sell or transfer to another state or local government pursuant to I.C. 50-
1405 without public advertisement or competitive bid or:
Sell at public auction conducted by a licensed auctioneer or:
Sell to the highest bidder in response to notice of public sale advertised
for at least one week in a newspaper of general circulation.
Greater Than $1,000 Value
Sell at public auction conducted by a licensed auctioneer or:
Sell after receipt of sealed bids to the highest responsible bidder after
notice of public sale.
D. EXCEPTIONS
With approval from the City Council and the Mayor items of greater
than nominal value may be donated to 501 ( c) (3) and 501 ( c ) (19)
charitable organization or to the state or other local governments
pursuant to I.C. 50-1405.
E. PROCEDURES FOR DISPOSAL
1. To dispose of an item a Property Disposal Authorization Request
must be completed. See Attachment B, Property Disposal
Authorization Request
2. Once the form is complete it should be routed as follows:
a. Signature (and date) of Department head
b. Send to Accounting Department. Accounting will review the
form for completeness, sign, and date.
c. Accounting will route to Mayor for approval, Mayor will sign
and date and return to accounting.
d. Accounting will return the Property Disposal Authorization
Form to the requesting Department so they can proceed with
disposal. A copy of the form will be maintained in Accounting.
e. Once the property is disposed of the Department will note on
the form the final disposition of the property and forward to
Accounting with asset change form.
f. It is the responsibility of each Department to document actual
final disposal of the property. Failure to do so will be noted on
the monthly property disposal report prepared for the Mayor and
Council.
g. Accounting will update the fixed asset system and remove the
item. Accounting will retain the documentation for audit
purposes.
h. Once a month accounting will prepare a report for the Council
summarizing the month's disposal requests and actions. The
council president will initial the report indicating that it has been
reviewed.
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Public Works Department
REQUEST Award of 2002 Fire Hydrant Project:
May 29, 2002
ITEM NO.
7-8-1
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CfTY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
Contacted:
see.. CLURChu{ YYlVfYl,O
co,J k >
(~
111 zJ" (1 fJ7
/L '1 v r.: ~ '
(j)fiJ'VV &;: 1 f I #1")
Date:
Phone:
Materials presented at public meetings shall become property of the City ot Meridian.
RECEIVED
To: Brad Watson
From: Lenard Grady
CC: Gary Smith
Date: 5/2/2002
Re: Proposed Agenda Items for May 29, 2002 City Council Meeting
l{)j~
""('1"l
rv; ,;\ L J 2002
CITY OF MERIDIAN
CJTY CI ERK nl=l=ICF
it.
The Public Works Department respectfully requests the following items be placed on the May
29 City Council agenda, under Department Reports, for Council's consideration:
Award of the 2002 Fire Hvdrant Proiect. This project includes replacement of 5 hydrants and
installation of 5 new hydrants. Three bids were received for this Project as shown in the
attached Table and summarized below.
.
Start Construction
Bitterroot Construction
Irminger Construction
$31,958.00
$34,890.00
$41,500.00
.
.
Start construction has the lowest bid and has performed this type of work for the city in the
past. Account 60-3410-95031 has over $50,000 remaining in the budget for this expenditure.
Recommended Council Action; The Public Works Department recommends
that City Council award the contract for The 2002 Fire Hydrant Project to Star
Construction for the amount of $31,958.00 and authorize the Mayor to sign and
the City Clerk to attest the agreement.
Award of the WWTP Liqhtinq Proiect. This project includes
installation of eight new light poles and all of the associated
electrical work at the WVVTP. Three bids were received for
the WVVTP Lighting Project as shown below:
From the desk of.,.
.
Custom Electric
Turnkey Construction
Guho Construction
$22,500.00
$24,500.00
$29,500.00
Lenard Grady
Staff Engineer
Meridian Public Works Department
660 E. Watertower, Suite 200
Meridian, Idaho 83642
.
(208) 898-5500
Fax: (208) 887-1297
gradyJ@Ci,meridian.idus
.
. Page 1
Custom Electric has the lowest bid and has worked on several similar projects at the plat in
the past. Account 60-3510-93501 has $22,500 remaining in it.
Recommended Council Action: The Public Works Department recommends
that City Council award the contract for The WWTP Lighting Project to Custom
Electric for the amount of $22,500.00 and authorize the Mayor to sign and the
City Clerk to attest the agreement.
Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
. Page 2
Item
1
2
3
4
5
6
7
8
9
10
11
TOTAL
2002 Fire Hydrant Project
Description
Mobilization
Replace Hydrant at East 2nd and Carlton.
New Hydrant at West 1st and Washington
New Hydrant at East Ada and 3rd Street.
New Hydrant at East 3rd and Broadway.
New Hydrant at 1400 NW 8th Street.
New Hydrant at West 15th and Tana.
Replace Hydrant at NW 12th and Newport Drive.
Replace Hydrant at 1533 Elm Place.
Replace Hydrant at 1424 West Chateau.
Replace Hydrant at 1532 West Chateau.
Units
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
Star
Construction
340.00
2,295.00
3,826.00
3,366.00
3,776.00
4,011.00
4,037.00
2,660.00
2,600.00
2,535.00
2,512.00
31,958.00
Bitterroot
Construction
700.00
2,300.00
4,300.00
4,240.00
4,300.00
4,600.00
5,170.00
2,470.00
2,320.00
2,190.00
2,300.00
34,890.00
Irminger
Construction
4,000,00
3,000.00
4,500.00
4,500.00
4,500.00
4,500.00
4,500,00
3,000.00
3,000.00
3,000,00
3,000.00
41,500.00
EJCOC
Standard Form of Agreement
Between OWNER and CONTRACTOR
On the Basis of a Stipulated Price
THIS AGREEMENT is dated <lS of the 9' !! day of ::r ., \5 in the year 2002.by <lnd between Cily
of Meridian, Ada County, Idaho (hereinafter called OWNER) and J...../ CO....~~......... ~"cJ_ (hereinafter
called CONTRACTOR).
OWNER and CONTRACTOR. in consideration of the mutual covenants hereinafter set forth, agree as follows:
Article 1 WORK. CONTRACTOR shall complete all Work as specified or indicated in the contract Documents.
The WORK is generally described as follows: The project consistes of replacement of 5 fire hydrants and installation of
5 new fire hydrants It is the intent of these documents to describe the work required to complete tltis project in sufficient
detail to secure comparable bids, All parts or work not specifically mentioned which arc necessary in order to provide a
complete installation shall be included in the bid and shall confonn to all Local. State and Federal requirements.
Article 2 ENGINEER. The Project "2002 Fire Hydrant Project" has been designed by City of Meridian who is
hereinafter called ENGINEER and who is to act as OWNER's representative, assume all duties and responsibilities and
have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the
Work in accordance with the Contract Documents.
Article 3
CONTRACT TIME.
3,1. The Work will be completed within 45 days from the date when the Contract Time commences to run as
provided in paragraph 2,) of the General Conditions, and completed and ready for final payment in accordance
with paragraph 14,1) of the General Conditions,
3,2, Uquidaled Damages. OWNER and CONTRACTOR recognize that lime is of the essence of this Agrcemenl.
OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty)
CONTRACTOR shall pay OWNER one hundred ($100) dollars for each calendar day that expircs after the time
specified in paragraph 3,1 for Substantial Completion until the Work is substantially complete. After
Substantial Completion if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within
the Contract Time or any proper extension thereof granted by OWNER. the OWNER may withhold moneys
from the contract and complete remaining work as required.
Article" CONTRACT PRICE. OWNER shall pay CONTRACTOR for completion of the Work in accordance
with the Contract Documents in current funds in accordance with unit prices bid: see Exhibit A to this Agreement.
Article 5 PA YMENT PROCEDURES. The CONTRACTOR shall submit Applications for Payment in accordance
with ARTICLE 14 of the General Conditions. ENGfNEER will process applications for Payment as provided in the
General Conditions,
5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of
CONTRACTOR's Applications for Payment as recommended by ENGINEER, on or about the 25th day of each
month during construction, as provided below, for Applications submitted to the Engineer prior to or on the
25th day of the previous month, All progress payments will be on the basis of the progress of the work
measured by the schedule of values established in Article 4 and in the case of Unit Price Work, based on the
number of units completed,
5, L I Prior 10 Substantial Completion, progress payments wi.ll be made in an amount equal to the percentage
indicated below, but, in each case, less the aggregate of payments previously made and less such
amounts as ENGINEER. shall determine. or OWNER may withhold, in accordance with paragraph
14.7 of the General Conditions.
2002 Fire Hydrant Project
Page I of 5
0;:/"
100 % of work completed (less 5% retainage),
100 % of materials and equipment (less 5% retainage) not incorporated in the Work (but
delivered. suitably stored and accompanied by documentation satisfactory to OWNER as
provided in paragraph 14,2 of the General Conditions),
5.1.2 Upon Substantial Completion, in an amount sufficient 10 increase total payments to CONTRACTOR Lo
100% of the Contract Price, less such amounts, as ENGrNEER shall determine, or OWNER may
withhold. in accordance with paragraph 14,7 of the General Conditions.
5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph I.t 13 of the
General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as
provided in said paragraph 14,13.
Article 6 INTEREST. All moneys not paid when due as provided in ARTICLE 14 of the General Conditions shall
bear interest at the maximum rate allowed by law at the place of Project,
Article 7 CONTRACTOR'S REPRESENTATIONS. In order to induce OWNER to enter into the Agreement
CONTRACTOR makes the following representations:
7,1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents. Work. site.
locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress.
performance or furnishing of the Work.
7,2 CONTRACTOR has studied carefully all drawings of physical conditions which are identified in the
Supplemental Conditions, as provided in paragraph 4.2 of the General Conditions, and accepts the
detennination set forth in ARTICLE 4 of the Supplemental Conditions of the extent of the technical data
contained in such drawings upon which CONTRACTOR is entitled to reply,
7.3 CONTRACTOR has obtained and carefuJly studied (or aSsumes responsibility for obtaining and carefully
studying) all such examinations. investigations. explorations, tests, reports and studies (in addition to or to
supplemenlthose referred to in paragraph 7.2 above) which pertain to the subsurface or physical conditions at
or contiguous to the sitc or otherwise may affect the cost, progress, performance or furnishing of the Work at
the Contract Price, within the Contract Time and in accordance with the other terms and condilions of thc
Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract
Documents, including specific.:1l1y the provisions of paragraph 4.2 of the General Conditions: and no additional
examinations, investigations, explorations, tests, reports, studies, or similar information or data arc or will be
required by CONTRACTOR for such purposes.
7.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract
Documents with respect to existing Underground facilities at or contiguous to the site and assumes
responsibility for the accurate location of said Underground Facilities. No additional examinations,
investigations, explorations, tests, reports, studies, or similar information or data in respect of said Underground
Facilities are or wi!! be required by CONTRACTOR in order to perform and Furnish the Work at the Contract
Price, within the Contract Time and in accordancc with the other terms and conditions of the Contract
Documents, including specifically the provisions of paragraph 4.3 of the General Conditions.
7.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, explorations.
tests, reports and studies with the tenns and conditions of the Contract Documents.
7.6 CONTRACTOR has given ENGfNEER written notice of all conflicts, errors or discrepancies that the
Contractor has discovered in the Contract Documents and the written resolution thereof by ENGINEER is
acceptable to CONTRACTOR.
2002 Fire Hydrant Project
Page 2 of 5
Article 8 CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between
OWNER and CONTRACTOR concerning the Work consist of the following:
8. I This Agreement.
8.2 Exhibits to this Agreement.
8.3 Performance and other Bonds.
8.4 Notice of Award.
8.5 Acceplance of Notice of A ward
8.6 Genera! Conditions.
S.7 State of Idaho Tax Reporting Requirements
8.8 Supplemental General Conditions.
8.9 Technica1 Specifications.
8, LO Drawings,
8.11 Appendix.
8,12 Invitation To Bid,
8.13 lnfonnation for Bidders.
8,14 Addenda.
8. [5 CONTRACTOR's Bid.
8.16 Documentation submitted by CONTRACTOR prior to Notice of Award.
8.17 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached
hereto: All Written Amendments and other documents amending, modifYing, or supplementing the Contract
Documents pursuant to ARTICLE 11 and ARTICLE 12 of the General Conditions_
8,18 The documents listed in paragraph 8,2 above are attached to this Agreement (except as expressly noted
otherwise above).
There are no Contract Documents other than those listed above in !.his Article 8. The Contract Documents may only be
amended, modified or supplemented as provided in ARTICLE II and ARTICLE 12 of the General Conditions.
Article 9
MISCELLANEOUS.
9, [ Terms used in this Agreement, which are defined in ARTICLE I of the General Conditions will have the
meanings indicated in the General Conditions.
9.2 No assignment by a party hereto of any rights under or interest in the COnlract Documents will be binding on
another party hereto without the written consent of lhe party sought to be bound; and specifically but without
limitation moneys that may become due and moneys that are due may not be assigned without such consent
(except to the extent that the effect ofthis restriction may be limited by law), and unless specifically stated to
2002 Fire Hydrant Project
Page 3 of 5
the contrary in any written consent to an assignment no assignment will release or discharge the assignor from
any duty or responsibility under the Contract Documents.
9.] OWNER and CONTRACTOR each binds itself. its partners, successors, assigns, and legal representatives to
the olller party hereto, its partners, succcssors, assigns and legal representatives in respect of all covenants and
obligations contained in the Contract Documents.
Article 10 OTHER PROVISIONS. None
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart
each has been delivered to OWNER, CONTRACTOR and ENGINEER. All portions of the Contract Documents have
been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf.
The Agreemcnt will be effective on
:r....ty 8'
,2002.
Owner .C'I.J.- O~~l~~~ /'-::-:: :~1.~C
.,'/ /,'f.. . t, '\0""""-.
~:. v'l,..~~ ' -
By: .,':,..-'
Atte
WiIIiam G. Berg, Jr. City Clerk
Address for giving notices
3 J East Idaho A vc.
Meridian, ID 83642
Public Works Liccnse No,
COO",,<IO' S"TW ~C?7dlV C:-L C,
BY:~ ,~
Name; 4--?; L- ,./. -7:~ /,,;1/6 &---Z-
,
[CORPORATE SEAL]
Attest \~~ 1;;:--'~t-^-.. l"-~
Address for giving notices
,/?c;. &/ /57
::5~ .::z-P;f-I;t) B366 '7
/t/4/Zra --8- L/
. If CONTRACTOR is a corporation, attach evidence of authority to sign if other that Presidcnt signing
2002 Fire Hydrant Project
Pagc 4 of 5
Item
1
2
3
4
5
6
7
8
9
10
11
TOTAL
Exhibit A
Units
Description
Mobilization
Replace Hydrant at East 2nd and Carlton.
New Hydrant at West 1 st and Washington
New Hydrant at East Ada and 3rd street.
New Hydrant at East 3rd and Broadway.
New Hydrant at 1400 NW 8th Street.
New Hydrant at West 15th and Tana.
Replace Hydrant at NW 12th and Newport Drive.
Replace Hydrant at 1533 Elm Place.
Replace Hydrant at 1424 West Chateau.
Replace Hydrant at 1532 West Chateau.
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
2002 Fire Hydrant Project
Cost
$340.00
$2,295,00
$3,826.00
$3,366.00
$3,776.00
$4,011.00
$4,037.00
$2,660,00
$2,600.00
$2,535.00
$2,512.00
$31,958.00
Page 5 of 5
Colonial American Casualty and Surety Company
PERFORMANCE BOND
AlA 311 Equivalent
Bond No, 08646660
KNOW ALL MEN BY THESE PRESENTS thatSTAR CONSTRUCTION, L.L.C.
3624 NORTH CAN-ADA RD; NAi\'lPA, ID. 83687
as Principal, hereinafter called Contractor, and Colonial American Casualty and Surety Company, a
corporation duly organized under the laws of the State of Maryland, as Surety, hereinafter called Surety, are held and
firmly bound unto COLONIAL AMERICAN CASUALITY AND SURETY CO.
33 ROCKHILL RD; BALA CYNWYD, PA.19004
as Obligee, hereinafter called Owner, in the amount of THIRTY.ONE THOUSAND, NINE HUNDRED FIFTY-EIGHT
DOLLARS AND 00/100---------.--- Dollars ( $31,958.00 ),
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and
severally by these presents.
WHEREAS, Contractor has by written agreement dated (dated no later than this bond) entered into a contract with
Owner for CITY OF MERIDIAN; 33 EAST IDAHO A VENUE; MERIDIAN, ID 83642
total contract amount being
$31,958.00
and in accordance with Drawings and Specifications prepared by
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully
perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the Owner.
Whenever Contractor shall be, and declared by Owner to be in default and terminated under the Contract, the Owner having
performed Owner's obligations thereunder, the Surety may promptly remedy the default, or shall promptly
1. Complete the Contract in accordance with its terms and conditions, or
2. Obtain a bid or bids for completing the Contract in accordance with its terms and conditions and upon determination by Surety
of the lowest responsible bidder, or, if the Owner elects, upon determination by the Owner and the Surety jointly of the lowest
responsible bidder, arrange for a contract between such bidder and Owner, and make available as Work progresses (even though
there should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph)
sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and
damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of
the contract price," as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Contract
and any amendments thereto, less the amount properly paid by Owner to Contractor,
Any suit under this bond must be instituted before the expiration of two (2) years {three (3) years for projects in North Carolina} from the
date on which final payment under the Contract falls due,
No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the
heirs, executors, administrators or successors of the Owner.
Signed and sealed this 20TH day of .ruNE
,200 2
itness)
;/J//' (Seal)
- '/(C?dC{j,e...-r-
(Title)
Company
.~~~d ~hVU-L-(,,,---O:L-c
--- (Witness)
Colonial American Casualty and Surety Company
LABOR & MATERIAL PAYMENT BOND
AlA 311 Equivalent
Bond No 08646660
KNOW ALL MEN BY THESE PRESENTS that: STAR CONSTRUCTION, L.L.C
3624 NORTII CAN-ADA RD.
NAMPA, ID. 83687
as Principal, hereinafter called Principal, and Colonial American Casualty and Surety Company a
corporation organized under the laws of the State of Maryland, as Surety, hereinafter called Surety, are
held and firmly bOllild unto CITY OF MERIDIAN
33 EAST IDAHO A VENUE
MERIDIAN, ID, 83642
as Obligee, hereinafter called Owner, for the use and benefit of claimants as hereinbelow defined, in the amount of
THIRTY-ONE THOUSAND NINE HUNDRED FIFTY-EIGHT DOLLARS AND 00/100--------- D II ($3 I ,958.00 )
, 0 ars ,
for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally, firmly by these presents.
WHEREAS, Principal has by written agreement dated (dated no later than this bond)
entered into a contract with Owner for
2002 FIRE HYDRANT REPLACEMENT
total contract amount being$31,958.00
in accordance with Drawings and Specifications prepared by
which contract is by reference made a part hereof, and is hereinafter referred to as the Contract.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make
payment to all claimants as hereinafter defined, for all labor and material used orreasonably required for use in the
performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject,
however, to the following conditions:
I, A claimant is defined as one having a direct contract with the Principal or with a Subcontractor of the
Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and
material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of
equipment directly applicable to the Contract.
2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every
claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the
date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such
claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgement for such sum or sums
as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or
expenses of any such suit.
Page 1 of 2
3. No suit or action shall be con11l1enced hereunder by any claimant:
a) Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any
two of the following: the Principal, the Owner, or the Surety above named, within ninety (90) days after such
claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is
made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were
furnished, or for whom the work or labor was done or performed, Such notice shall be served by mailing the same
by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at
any place where an office is regularly maintained for the transactions of business, or served in any manner in which
legal process may be served in the state in which the aforesaid project is located, save that such service need not be
made by a public officer.
b) After the expiration of one (I) year following the date on which Principal ceased Work on said Contract, it being
understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the
construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of
limitation permitted by such law:.
c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state
in which the Project, or any part thereof, is situated, or in the United States District Court for the district in which the
Project, or any part thereof, is situated, and not elsewhere.
4, The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith
hereunder, inclusive of the payment by Surety of Mechanics' liens which may be filed of record against said
improvement, whether or not claim for the amount of such lien be presented under and against this bond,
Signed and sealed this 20TH
day of JUNE
200~
\},.~S'-.\..JR .... . ~.J<.."'-\\,'-I--L\ ~ '
() itness)
0;-
(Seal)
BY'
;~.l-/ ~
(Title)
~Btt-i ( 'J
JEN E M, PRICE ....--
(Witness)
(Attorney-in-Fact)
Page 2 of 2
08646660
296
Power of Attorney
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
HOME OFFICE: P.O. BOX 1227, BALTIMORE, MD 21203-1227
Know ALL MEN BY THESE PRESENTS: That the COLONIAL AMERICAN CASUALTY AND SURETY
-<
COMPANY, a corporation of the State of Maryland, by F. L. BORLEIS, ~e;*resident, and T. C. JOHNSON, Assistant
Secretary, in pursuance of authority granted by Article VI, sect~'on 2, l\~y-Laws offsil:~ompany, which are set forth
on the reverse side hereof and are hereby certified to be in full. I. effect on~~e hereof, does hereby nominate,
constitute and appoint Irwin L. ROGERS and Karyl A~ ER, bO~~lse, Idaho, EACH its true and lawful
agent and Attorney-in-Fact, to make, execute, seal and d$1~;' for, a1J~~t}t,ehalfas surety, and as its act and deed: any
and all bonds.and undertakings, each in a.p~13~ot to excee(the- sum of SIX MILLI.O~ DOLLA~S ($6,000,000)
and the execution of such bonds or undert~gs.;m pursuanu~ese presents, shall be as bmdmg upon saId Company, as
fully and amply, to all intents and B1!~~' as ifth~~een duly executed and acknowledged by the regularly elected
officers of the Company at its offic~'slilBaltim~!;& ~,?,in their own proper persons.
The said Assistant Secretary does he~e~ rn'fy that the extract set forth on the reverse side hereof is a true copy of
Article VI, Section 2, of the BY~La~~itr Company, and is now in force,
IN WITNESS WHEREOF, ~Qid Vice-President and Assistant Secretary have hereunto subscribed their names and
affixed the Corporate Seal of the said COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, this 16th day
of May, A.D. 2000.
ATTEST:
~
(j{SEAL~)
\~,--/{I!
~.
COLONIAL AMERICAN CASUALTY AND SURETY COMPANY
v72
By:
odctL~dl
F. L. Borleis Vice-President
T. C. Johns
State of Maryland } ss:
County of Harford
On this 16th day of May, A.D. 2000, before the subscriber, a Notary Public of the State of Maryland, duly
commissioned and qualified, came F. L. Borleis, Vice~President and T. C. Johnson, Assistant Secretary of the COLONIAL
AMERICAN CASUALTY AND SURETY COMPANY, to me personally known to be the individuals and officers
described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and
being by me duly sworn, severally and each for himself deposeth and saith, that they are the said officers of the Company
jlforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said
Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the
authority and direction of the said Corporation.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above
written.
~
' ---~
'-.C/~'
Patricia A. Trombetti /' Notary Public
My Commission Expires: October 9,2002
L1428-186-2098
Meridian City Council W 'ng
May 29, 2002
Page 38 of 52
tapped into the existing water line then there's a length of pipe that's extended,
excuse me, a valve is installed on that tapping T. The length of pipe is extended
then, from that point out to the location of the fire hydrant. Then the fire hydrant
is installed and thrust blocks are poured and so it's all the materials and the
installation.
Bird: Thank you.
De Weerd: Any other questions? I would entertain a motion.
McCandless: Madam President.
De Weerd: Mrs. McCandless.
McCandless: I move that we award the contract for the 2002 Fire Hydrant
Project to Star Construction in the amount of $31, 958 and authorize the Mayor
to sign and the Clerk to attest.
Nary: Second.
De Weerd: It's been moved and second to approve the award for contract to
Star Construction. Any discussion? Hearing none. All those in favor say-oh,
do we need a roll call vote?
Berg: Madam President. I'll do a roll call vote. Thank you.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
MOTION CARRIED
Smith: Thank you, Mayor and Council. The second item I have is the award of
Wastewater Treatment Plant lighting project. This project was installation of
eight new light poles and the associated electrical work at the Wastewater
Treatment Plant. Three bids were received. Custom Electric, Turnkey
Construction and Guho Construction. Custom Electric was the low bidder at
$22,500, Turnkey at $24,500 and Guho Construction at $29,500. Custom
Electric has done other projects at the plant and they've done very good work.
I've been very please with the quality of their work and the timeliness of their
work. We would recommend, with the amount being available in the budget, that
we recommend the Council award the contract to Custom Electric in the amount
of $22,500 to authorize the Mayor to sign and the City Clerk to attest.
Corrie: Okay. Any questions or discussion?
Bird: I have none.
Corrie: Okay. I'll entertain a motion on the request.
Meridian City Council W 19
May 29. 2002 .
Page 37 of 52
Nary: The 24th.
Bird: The 24th. That's right. We're going to run Monday because we have to be
in Pocatello.
Corrie: Would you also make sure that we get that in the paper that we're going
to meet on the 24th rather than the 25th?
Berg: Mr. Mayor? Just to make a comment. I will have to at least notice our
agenda for that special meeting because that's what it is, is a special meeting.
So, when it gets closer to what we know for the agenda, at least, 72 hours in
advance, I'll make sure we get that.
Corrie: Okay. Public Works Department.
B. Public Works Department:
1. Award of 2002 Fire Hydrant Project:
2. Award of Waste Water Treatment Plant Lighting Project:
3. White Drain Sewer Trunk - Crossing and Easement
Agreement with Settlers Irrigation District:
Smith: Thank you, Mr. Mayor. Council members. The first item I have is the
project for replacement and installation of some new fire hydrants. We've got
five fire hydrants to replace and five new fire hydrants to install. The project was
bid and the low bidder is Star Construction for $31,958. We have approximately
$50,000 remaining in the budget line item for this type of expenditure. The other
two bidders are Bitterroot Construction at $34,890 and Irminger Construction at
$41,500. So, based on the results of the bid, we would recommend that the
Council award the contract for the 2002 Fire Hydrant Project to Star Construction
for $31,958. Authorize the Mayor to sign and City Clerk to attest.
De Weerd: Thank you, Gary. Any discussion, Council?
Bird: Madam President?
De Weerd: Yes, Mr. Bird.
Bird: I've got one question, Gary. That's five new hydrants? What do they do? I
mean, that's-I mean, what does that include? That's the hydrant, hooking it up,
they furnish the hydrant and everything, for that price?
Smith: Yes, sir. On the new fire hydrants, they will tap the line. They have a hot
tab from the line which is a tapping sleeve that's installed around the line and it's
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Public Works Department
REQUEST Award of Waste Water Treatment Plant Lighting Project:
May 29, 2002
ITEM NO.
7~Bc2
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVICE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
o ee.., lLtto<-th-e-oL vYUiYVLO
, v
~ JfJ ~ce-
vJ{;/V i ~ to I
a 1111'S f'V r?J
Lf" ; 1/~l
Contacted:
Date:
Phone:
MaterIals presented at public meetings shall become property of the City of Meridian.
Me
RECEIVE
To: Brad Watson
From: Lenard Grady
CC: Gary Smith
Date: 5/2/2002
Re: Proposed Agenda Items for May 29, 2002 City Council Meeting
l(Jjit
2 3
CITY OF MERIDIAN
CITY CLERK OFFICF
The Public Works Department respectfully requests the following items be placed on the May
29 City Council agenda, under Department Reports, for Council's consideration:
Award of the 2002 Fire Hvdrant Proiect. This project indudes replacement of 5 hydrants and
installation of 5 new hydrants. Three bids were received for this Project as shown in the
attached Table and summarized below.
.
Start Construction
Bitterroot Construction
Irminger Construction
$31,958.00
$34,890.00
$41,500.00
.
.
Start construction has the lowest bid and has performed this type of work for the city in the
past. AccountSQ...3410-95031 has over $50,000 remaining in the budgettorthis expenditure.
Recommended Council Action: The Public Works Department recommends
that City Council award the contract for The 2002 Fire Hydrant Project to Star
Construction for the amount of $31,958.00 and authorize the Mayor to sign and
the City Clerk to attest the agreement.
*-
- Award of the wwrp Liohtino Proiect. This project indudes
installation of eight new light poles and all of the associated
electrical work at the wwrP. Three bids were received for
the wwrP Lighting Project as shown below:
From !he desk of...
.
Custom Electric
Turnkey Construction
Guho Construction
$22,500.00
$24,500.00
$29,500.00
Lenard Grady
StalfFngineer
Meridian Public Works Deparlment
660 E. Walertower, Suite 200
Meridian, Idaho 83642
.
(208) 898-5500
Fax: (208) 887.1297
grndyl@ci.meridianidus
.
. Page 1
Custom Electric has the lowest bid and has worked on several similar projects at the plat in
the past. Account 60-3510-93501 has $22,500 remaining in it.
Recommended Council Action: The Public Works Department recommends
that City Council award the contract for The WWTP lighting Project to Custom
Electric for the amount of $22,500.00 and authorize the Mayor to sign and the
City Clerk to attest the agreement.
Thank you for your consideration. Please contact me if you have any questions regarding
any of these items.
. Page 2
STANDARD FORM OF AGREEMENT
BET\VEEN OWNER AND CONTRACTOR
ON THE BASIS OF A STIPULATED PRICE
THIS AGREEMENT is cL:1ted the I' day of .J oJ ... e
Meridian, AcL:1 County. Idaho (hereinafter called OWNER) and
(hercinafter called CONTRACTOR).
in U1C year 2002 by and between City of
C\\ ""+-ow\. r;; I Pc. fyl~ J I'(J.r~.
OWNER and CONTRACTOR.. in consideration of thc mutual covenants hereinafter set forth. agree as follows:
Article 1
WORK.
The CONTRACTOR will complete all Work as specified or indicated in the ". ement. The WORK is generally
described as follows:
The project includes purcahse and instalalion ,.1'"
Plant. "r/
~ ,) {yD~
All replacement materials and workmanship will -J /' I /'
Drawings. The Contractor should become familia. L1 V
':<lls al the Waste Water Treatement
The Project for which the Work under the Agreerr.
7TP Lighting Project.
\ Specifications and
Detailed Description of Work
The locations of each of the light poles are shown in the Drawings.
Item I - Mobilization
Item 2 - Install 8 light poles as shown in Drawings: Purchase add install all equipment as shown in Drawings
l to 4.
Article 2
ENGINEER
The City of Meridian Public Works Department will be the ENGINEER. The City of Meridian Public Works
Department is to act as OWNER's representative, assume all duties and responsibilities and have the rights and authority
assigned to ENGINEER in the Conlract Documents in connection with completion of the Work in accordance with tile
Contract Documents.
Article 3 CONTRACT TIME.
The Work will be completed within forty five (45) calendar days from the date when the Contract Time commences to
run. Time is of the essence.
Article 4 CONTRACT PRICE.
OWNER will pay CONTRACTOR for completion of the Work in current funds as follows: 522.500.00
Article 5 PA YMENT PROCEDURES.
The CONTRACTOR will submit an Application for Payment upon completion of the Work. Applications for Payment
must be submitted to the Public Works Department
WWTP Lighting Project
Page I of 4
Payments. The OWNER will make progress payments on account of the Contract Price on the basis of
CONTRACTOR's Application for Payment as recommended by the Public Works Department, on or about the 1511] day
of each month during construction for Applications submitted to the Public Works Department prior to the 1st day of that
month. All progress payments will be on the basis of the progress of the work measured by the schedule of values
established in Article 4. The OWNER may retain up to 5% of the amount of the payment until final completion and
acceptance of all Work covered by this Agreement. Upon completion and acceptance of the Work. payment will be
made in full. including retained percentages, less authorized deductions, within thirty (30) days.
Article 6
INTEREST.
All moneys not paid when due will bear interest at 12% per annum or the maximum rate allowed by law at the place of
Project, whichever is less.
Article 7
CONTRACTOR'S REPRESENT A nONS.
In order to induce the OWNER to enter into the Agreement, the CONTRACTOR makes the following representations:
7.1 The CONTRACTOR has familiarized itself with the nature and extent of the Work, site, locality, and all local
conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of
the Work.
7.2 The CONTRACTOR has studied carefully all drawings of physical conditions.
7.3 The CONTRACTOR has given Public Works Department written notice of all conflicts, errors or discrepancies that
he has discovered and the written resolution thereofby ENGINEER is acceptable to CONTRACTOR.
Article 8
CONTRACT DOCUMENTS.
The Contract Documents, which comprise the entire agreement between the OWNER and the CONTRACTOR
concerning the Work, consist of the following:
8.1 This Agreement
8.2 Exhibits to this Agreement.
8.3 Infomlation For Bidders.
8.4 Drawings.
8.5 CONTRACTOR's Quote.
8.6 1999 Idaho Standards for Public Works Construction, including Division lOO, except as superseded by the
Information For Bidders. contained herein.
8.7 Revisions to the Standard Specifications and Special Provisions.
8.8 Documentation submitted by CONTRACTOR prior to Notice of Award.
8.9 The documents listed in paragraph 8.2 above are attached (0 this Agreement (except as expressly noted otherwise
above).
There are no Contract Documents other Lhan (hose listed above in this Article 8. The Contract Documents may only be
amended, modified or supplemented by written Change Order.
Article 9
MISCELLANEOUS.
WWTP Lighting Project
Page 2 of 4
9.1 No assignment by a party hereto of any rights under or interest in tlle Contract Documents will be binding on
another party herelO without the written consent of the party sought to be bound; and specifically but without
limitation moneys that may become due and moneys that are due may not be assigned without such consent (except
to the extentlhat the effect of this restriction may be limited by law), and unless specifically stated to the contrary
in any written consent to an assignment no assignment will release or discharge the assignor from any duty or
responsibility under the Conlract Documents.
9.2 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the
other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants and
obligations contained in the Contract Documents.
Article 10 OTHER PROVISIONS.
None
IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in triplicate. One counterpart
each has been delivered to OWNER, CONTRACTOR and ENGINEER All portions of the Contract Documents have
been signed or identified by OWNER and CONTRACTOR or by ENGINEER on their behalf.
The Agreement will be effective on
Jv.....o! 19
Owner
Contractor
By:
By
Name:
Attest:
Approved By Council: 5129/200~
-
-
-
-
WWfP Lighting Project
Page 3 of 4
Exhibit A
BOdiford Construction
Description Unit Price Total Price
Item Quantity Units
1 MObilization 1 LS 500.00 500.00
2 Install 8 Light Poles 1 Ls 22,000.00 22,500.00
Total Price 22,500.00
WWTP Lighting Projcct
Page 4 of 4
Meridian City Coun( 'eeting
May 29, 2002
Page 38 of 52
tapped into the existing water line then there's a length of pipe that's extended,
excuse me, a valve is installed on that tapping T. The length of pipe is extended
then, from that point out to the location of the fire hydrant. Then the fire hydrant
is installed and thrust blocks are poured and so it's all the materials and the
installation.
Bird: Thank you.
De Weerd: Any other questions? I would entertain a motion.
McCandless: Madam President.
De Weerd: Mrs. McCandless.
McCandless: I move that we award the contract for the 2002 Fire Hydrant
Project to Star Construction in the amount of $31, 958 and authorize the Mayor
to sign and the Clerk to attest.
Nary: Second.
De Weerd: It's been moved and second to approve the award for contract to
Star Construction. Any discussion? Hearing none. All those in favor say-oh,
do we need a roll call vote?
Berg: Madam President. I'll do a roll call vote. Thank you.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
MOTION CARRIED
Smith: Thank you, Mayor and Council. The second item I have is the award of
Wastewater Treatment Plant lighting project. This project was installation of
eight new light poles and the associated electrical work at the Wastewater
Treatment Plant. Three bids were received. Custom Electric, Turnkey
Construction and Guho Construction. Custom Electric was the low bidder at
$22,500, Turnkey at $24,500 and Guho Construction at $29,500. Custom
Electric has done other projects at the plant and they've done very good work.
I've been very please with the quality of their work and the timeliness of their
work. We would recommend, with the amount being available in the budget, that
we recommend the Council award the contract to Custom Electric in the amount
of $22,500 to authorize the Mayor to sign and the City Clerk to attest.
Corrie: Okay. Any questions or discussion?
Bird: I have none.
Corrie: Okay. I'll entertain a motion on the request.
Meridian City Cound' 'eeting
May 29, 2002 '
Page 39 of 52
McCandless: Mr. Mayor?
Corrie: Mrs. McCandless.
McCandless: I move that we award the contract for the Wastewater Treatment
Plant lighting project to Custom Electric for the amount of $22,500 and authorize
the Mayor to sign and Clerk to attest.
De Weerd: Second.
Corrie: Okay. Motion been made and second. Any further discussion? Hearing
none, roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
MOTION CARRIED
Smith: Thank you, Mayor. Thank you, Council. The last item I have is the White
Drain Sewer Trunk Project. It's a Settler's Irrigation District license agreement.
We'll be paralleling some of their facilities and crossing with the White Drain
Sewer Trunk and so the license agreement was necessary from them. Our
agreement to the license agreement from the City of Meridian for them. Also,
there's an amendment letter that was submitted to us by their manager, Nathan
Draper, that changes the completion time for the work to be done by September
1st. Originally, the agreement had June 1st in it and this is an amendment to that
completion date. We would recommend the Council approve this license
agreement with Settler's Irrigation District with the amendment, authorize the
Mayor to sign and the City Clerk to attest.
Corrie: Okay. Any discussion? Okay. I'll entertain a motion on the request.
McCandless: Mr, Mayor?
Corrie: Mrs. McCandless.
McCandless: I move that we approve the license agreement with Settler's
Irrigation District, including the amendment that he talked about-just a minute
here-that all work is to be completed by September 1, 2002 and for the Mayor
to sign and the Clerk to attest.
Bird: Second.
Corrie: Okay. Motion been made and second. Any further discussion? Hearing
none, roll call vote, Mr. Berg.
Roll Call: Bird, aye; Nary, aye; de Weerd, aye; McCandless, aye.
NOTICE OF PUBLIC HEARING
CITY OF MERIDIAN
Water and Sewer User Charge Modifications
The City Council of the City of Meridian will hold a public hearing on Wednesday, May 29,2002 at 6:30
p.m. in the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho. The purpose
of the public hearing is to receive public comments regarding changes to Ordinance No. 9-1-19.A - B
regarding water user charges, Ordinance No. 9-1-21.A regarding termination of water service and Ordinance
No. 9-4-24 regarding sewer user charges,
The Public Works Department is proposing to adjust the water and sewer user charges charged for City of
Meridian water and sewer system users. The adjustment is being made to reflect current administration,
operation and maintenance costs of operating the water and wastewater systems, The proposed water and
sewer rate adjustments will affect all water and sewer customers. The water turn-on charge will affect only
those customers whose accounts have been terminated due to non-payment and who, subsequent to
payment, request reestablishment of water service.
The proposed changes are as follows:
Increase! % Increase!
Current Proposed (Decrease) (Decrease)
Water Administrative Fee $1.56 $3.48 $1,92 123.1%
Water Use Fee (Cost per $1.23 $0.98 ($0,25) (20.3%)
1,000 gallons)
Minimum Total Monthly $6.48 (inetudes $3.48 (does not ($3.00) (46.3%)
Water User Charge: first 4,000 gal.) include first 4,000 gal.)
Typical 7,500 gal/month $11.40 $11.32 ($0.08) (0.7%)
Water Billing:
Sewer Administrative $1,33 $4.07 $2.74 206.0%
Fee
Sewer Use Fee (cost per $2.60 $2.78 $0.18 6,g%
1,000 gallons)
Minimum Total Monthly $11.73 (i ncludes $4.07 (does not ($7.66) (65.3%)
Sewer User Charge: first 4,000 gal.) inetude first 4,000 gal.)
Typical 7,500 gal/month $22.13 $26,28 $4.15 18.8%
Sewer Billing:
Water Turn-On Charge $10.00 $30.00 $20.00 200%
The public is encouraged to review the proposed fee structure, attend the public hearing and offer
comments and testimony. Oral testimony may be limited to three (3) minutes per person. Written
comments are welcome and need to be submitted! sent to the Meridian City Clerk, 33 E. Idaho Avenue,
Meridian, Idaho 83642 or by fax at 8884218.
All materials presented at public meetings hall become property of the City of Meridian. The hearing will be
held in a facility that is accessible to persons with disabilities. Anyone desiring accommodation for
disabilities related to documents and! or hearing, please contact the City Clerk's Office at 888-4433 at least II It
72 hours prior to the public hearing. \\\\\\\\~ M':;'IIJI11
,,\\ ~I O. r...;.R/^ 1111
" ::\" v4. //
Dated this 10th day of May, 2002. .::-' c} X\PORA '1- 'l~
f -:?;:-cP '''i~o ~
~.. ~ ~
Published May 15th and 22nd, 2002
PLeD-Se..-- 90S-&. J;;r ?uh.i{c- '1l0fd..e - lMaHlt-S/
NOTICE OF PUBLIC HEARING
CITY OF MERIDIAN
Water and Sewer User Charge Modifications
The City Council of the City of Meridian will hold a public hearing on Wednesday, May 29, 2002 at 6:30
p.m. in the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho. The purpose
of the public hearing is to receive public comments regarding changes to Ordinance No. 9-1-19.A - B
regarding water user charges, Ordinance No. 9-1-21.A regarding termination of water service and Ordinance
No. 9-4-24 regarding sewer user charges.
The Public Works Department is proposing to adjust the water and sewer user charges charged for City of
Meridian water and sewer system users. The adjustment is being made to reflect current administration,
operation and maintenance costs of operating the water and wastewater systems. The proposed water and
sewer rate adjustments will affect all water and sewer customers. The water turn-on charge will affect only
those customers whose accounts have been terminated due to non~payment and who, subsequent to
payment, request reestablishment of water service.
The proposed changes are as follows:
Increase! % Increase!
Current Proposed (Decrease) (Decrease)
Water Administrative Fee $1.56 $3.48 $1.92 123.1%
Water Use Fee (Cost per $1.23 $0.98 ($0.25) (20.3%)
1,000 gallons)
Minimum Total Monthly $6.48 (includes $3.48 (does not ($3.00) (46.3%)
Water User Charge: first 4,000 gal.) include first 4,000 gal.)
Typical 7,500 gal/month $11.40 $11.32 ($0.08) (0.7%)
Water Billing:
Sewer Administrative $1.33 $4.07 $2.74 206.0%
Fee
Sewer Use Fee (cost per $2.60 $2.78 $0.18 6.9%
1,000 gallons)
Minimum Total Monthly $11.73 (includes $4.07 (does not ($7.66) (65.3%)
Sewer User Charge: first 4,000 gal.) include first 4,000 gaL)
Typical 7,500 gal!month $22.13 $26.28 $4.15 18.8%
Sewer Billing:
Water Turn-On Charge $10.00 $30.00 $20.00 200%
The public is encouraged to review the proposed fee structure, attend the public hearing and offer
comments and testimony. Oral testimony may be limited to three (3) minutes per person. Written
comments are welcome and need to be submitted I sent to the Meridian City Clerk, 33 E. Idaho Avenue,
Meridian, Idaho 83642 or by fax at 888-4218.
All materials presented at public meetings hall become property of the City of Meridian. The hearing will be
held in a facility that is accessible to persons with disabilities. Anyone desiring accommodation for
disabilities related to documents and I or hearing, please contact the City Clerk's Office at 888-4433 at least r II
72 hours prior to the public hearing. \\\\\\\\f\\ 1 M~J'I'""
,\\\\..J. 0 FrID;. 11//
Dated this 10th day of May, 2002. ,f' 8' p,PO.r::>. ~""jI' "''l~
.;:e cP' Vo(J'~ ~
~.. ~ <:> ~
Published May 15th and 22nd, 2002
I
"'* TX CONFIRI\ ION REPORT **
AS OF MAY 13 '0~ 13:59 PAGE. 01
CITY OF MERIDIAN
28
29
30
31
32
DATE TIME TO/FROM
05/13 13:53 3810160
05/13 13:54 LIBRARY
05/13 13:56 CHERRY LANE
05/13 13:57 POST OFFICE
05/13 13:58 208 888 1983
MODE
EC--S
EC--S
EC--S
EC--S
G3--S
MIN/SEC PGS
00'41" 001
02'35" 021
00'35" 001
00'40" 001
00'33" 001
CMDt:!
158
158
158
158
158
STATUS
OK
OK
OK
OK
OK
Pl.R.o.Se..-?oSi .J;f ?uht{C '11crh'u, - LhiJ.;Ylt-S!
NOTICE OF PUBLIC HEARING
CllY OF MERIDIAN
Water and Sewer User Charge Motlifications
The City Council ofthe City of Meridian WIll hold a public: hearing on Wednesday, May 29, 2002 at 6:30
p.m, in the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho. The purpose
of the public hearing is to receive public comments regarding changes 10 Ordinance No. 9-1-19.A - B
regarding water user charges, Ordinance No. 9-1-21.A regarding termination of water service and Ordinance
No. 9424 regarding sewer user charges.
The Public WorKs Department is proposing to adjust the Water and sewer user charges charged for City of
Meridian water and sewer system users. The adjustment is being made to reflect current administration,
operation an d maintenance costs of operating ttle water and wastawatet systems. The proposed water and
sewer rate adjustments will affect all water and sewer customers. The water turo-on charge will affect only
those customers whose accounts have been teJminatecl due to non-payment and Who, subsequent to
payment request reestablishment of water service.
The proposed changes are as follows:
Current Proposed
Water Administrative Fee S1.56 $3.48
Water Use Fee (Cost per $1.23 $0.98
1,000 gallons)
Minimum Total Monthly S6.46 (includes $3.46 (does no!
Water User Charge: first 4,000 gal.) includa first 4,000 gal.)
Typical 7,500 gal/month $11.40 $11.32
WatJ:r Billing;
Increasel
(Decrease)
$1.92
% Increaser
(Decrease)
123,1%
(SO.25)
(20.3%)
($3.00)
(45.3%)
(:1.0.08)
(0.7%)
Sewer AdministratiVe $1.33 $4.07 $2.74
Fee
Sewer Use Fee (cost per $2.60 $2.78 $0.18
1,000 gallons)
Minimum Total Monthly 511.73 (includes $4.07 (does not (S7.6S)
Sewer USer Charge: first 4,000 gal.) include first 4,000 gal.)
Typical 7,500 gal/month $22.13 $26.28 $4.15
Sewer Bilting:
Water Turn-On Charge $10.00 sso.on $20.00
206.0%
6.9%
(65.3%)
18.8%
200%
The PUblic is encouraged to review the proposed fee structure, attend the public hearing and offer
comments and testimony. Oral testimony may be lim~ed to three (3) minutes per person. Written
comments are welcome and need to be submitted I sent to the Meridian City Clerk. 33 E. Idaho Avenue,
Mericlian, Idano 83642 or by tax at 668-4218.
All materials presented at public meetings hall become property of the City of Meridian. The hearing will be
held in a facllity Ihat is acce~sible to persons with disabilities. Anyone desiring accommodation for
disabilities related to documents and I or hearing, please contact the City Clerk's Office at 886-4433 at lear.t
72 hours prior to the public hearing. \\\\\'\'~ I~~'II/JIII
",~-.!. O~ "'.9tDI. 1I1II
Dated this 1 Dlh day of May, 2002. ./ c} if'.PO~ "'i'-1- '/1.0;..
~ ~vo ~ ~
..... ~ ~
SEAL ~
PUbliShed May 15th and 22ncl, 2002 .,.&_ &_
~ O{'1 ,C!I 0 :::
~,..O us,/" 1S"t . .:.c:.f
'1'' "{ ~ '?" ",...
/'.1,. COi/",:-r-i ~ '\ \-\,.....,
II;,: I' ~ : . '.~~~;\\'\
I
** TX CONFIRMh.,QN REPORT **
AS OF MAY 13 '8~ 14:10 PAGE. 01
CITY OF MERIDIAN
DATE TIME TO/FROM MODE MIN/SEC PGS
01 05/13 13:59 208 467 9562 EC--5 00'35" 001
02 05/13 14:10 CHAMBER-COMMERCE ----5 00'00" 000
THIS DOCUMENT IS STILL IN MEMORY
CMD1:l STATUS
158 OK
158 BUSY
P!tQS e...1oSf. .J;y ~uhtl:C. '-it OP'U - ThWf'!};.s!
NOTICE OF PUBLIC HEARING
CITY OF MERIDIAN
Water and Sewer User Charge Modifications
The City Council of the City of Meridian will hold a public hearing on Wednesday, May 29,2002 at 6:30
p,m. in the City Council Chambers at Meridian City Hall, 33 E. Idaho Avenue, Meridian, Idaho. The purpose
of the public hearing is to receive public comments regarding changes to Ordinance No. 9-1-19.A- B
regarding Vllater user charges, Ordinance No, 9-1.21.A regarding tennination of water service and Ordinance
No. 9-4-24 regarding sewer user charges.
The Public Works Department is proposing to adjust the water and sewer user charges charged for City of
Meridian water and sewer system users. The adjustment is being ma de to reflect current administration,
opelOtion and maintenance costs of operati ng the water and wastewater systems. The proposed waler and
sewer rate adjustments will affect all water and sewer customers. The water turn-on charge will affect only
those customers whose accounts have been terminated due to non-payment and Who, subsequent to
payment, request reestablishment of water service.
The proposed changes are as follows;
Increasel % Increase!
Current Proposed (Decrease) (Decrease)
WOller Administrative Fee 51.56 $3,48 $1.S2 123.1%
Water Use Fee (Cost per $1.23 $0.98 ($0.25) (20.30/0)
1,000 gallons)
Minimum Total Monlhly $6,48 (includes $3.48 (does not ($MO) (46.30,<,)
Water User Charge: first 4,000 gaL) inclUde first 4,000 gal.)
Typical 7,500 gal/month $11,40 $11.32 ($0.08) (0.7%)
Water Billing:
Sewer Administrative $1,33 $4.07 $2.74 206.0%
Fee
Sewer Use Fee (cost per S2.60 $2.78 $0.18 6.9%
1.000 gallons)
Minimum Total Monthly $11.73 (includes $4.07 (does not (S7.66) (65.3%)
Sewer User Charge: first 4,000 gal.) include first 4.000 gal.)
Typicsl7,500 gal/month $22.13 $26.26 $4.15 18.8%
Sewer Billing:
Water Turn-On Charge 510.00 $30.00 $20.00 200%
The pUblic is encouraged to review the proposed fee structure, alten d the public hearing and offer
comments and testimony. Oral testimony may be limited to three (3) minutes per peI!;on. Wrilten
comments are welcome and need to be submitted I sent to the Meridian City Clerk, 33 E> Idaho Avenue.
Merioian, loano 83642 or by lax at 686-4216.
All materials presented at public meetings hall become property of1he City of Meridian. The hearing will be
held in a facility that is accessible to persons with disabilities, Anyone desiring accommodation for
disabilities related to do cuments and I or hearing, please contact the City Clerk's Office at BBB-4433 atJeast I
72 hours prior to the public hearing. \\\\\\"~'M~rlJl'",
,\.,,~-{ 0 o.:::.FfID" /"~~
....... ~ , FA "'ot"
~ c} :;>''POftq -'1,- ~~
.;:> "",,"c,o r",.. 0;.
~ ~ '0 ~
Dated this 10th day 01 May. 2002.
Published May 15th and 22nd, 2002
i
** TX CONFIRM~I.~N REPORT **
AS OF MAY 13 'b~ 08:04 PRGE.01
CITY OF MERIDIAN
01
DATE TIME TO/FROM
05/13 08:03 PUBLIC WORKS
MODE
UF--S
MIWSEC PGS
00' 19" 001
CMDt:I
149
STATUS
OK
--------------------------------------------------------------------------------------------
NOTICE OF PUBLIC HEARING
CITY OF MERIDIAN
Water and Sewer User Charge Modifications
The City Council ofthe City of Meridian will hold a public hearing on Wednes<:lay, May 29,2002 at 6:30
p.m. in 1he City Council Ch ambers at Meridian City Hall, 33 E. I daho Avenue, MeridIan, Idaho. The purpose
oftne public hearing is to receive publlc comments regarding cn<lnges to Ordinance No. 9-1~19.A- B
regarding water user charges, Ordinance No. 9-1-2i,A regarding termination of water seNice and Ordinance
No. 9-4-24 regarding sewer user charges.
The Public Works Department is proposing to adjust the water and sewer tlser charges cha rged for City of
Meridian water and sewer system users. "he adjustment is being made to reflect current administration,
operation and maintenance costs of operating the water and wastewater systems. The proposed water and
sewer rate adjustments will affect all \Wter and sewer customers. The water turn-on charge will affect only
those customers whose accounts have been terminaled due to non-payment and who, subsequent to
payment, request reestablishment of water service.
The proposed changes are as follows:
Increase! % lncreasel
Cu rrent Proposed (Decrease) (Decrease)
Water Administrative Fee $1.56 $3.48 $1,92 123.1%
Water Use Fee (Cost per $1.23 $0.98 ($0.25) (20.3%)
1,000 gallons)
Minimum Total Monthly $6.48 (includes $3.48 (does not ($3.00) (46.3%)
Water User Charge: first 4,000 gal.) include 1irst 4,000 gal.}
Typical 7,500 gal/month $11.40 $11.32 (SO. DB} (0.7%)
Water Billing:
Sewer Administrative $1.33 $4.07 $2.74 206.0%
Fee
Sewer Use Fee (cost per $2,60 $2.78 SO.18 6.9%
1,000 gallons)
MInimum Total Monthly $11.73 {inClUdes $4.07 (does not ($7.66) (65.3%)
Sewer User Charge: first 4,000 gal.) include first 4,000 gaL}
Typical 7,500 gal/month $22.13 $26.28 $4,15 18.8%
Sewer 8111ing:
Water Turn-Cln Charge $10.00 S30.00 $20.00 200%
The public is encouraged to review the proposed fee structure. attend the public hearing and offer
comments and testimony. Oral tes1.imony may be limited to three (3) minutes per pel1lon. Wnllen
comments are welcome and need to be submitted I sent to the Meridian City CI ark, 33 E. I daho AVenUe,
Meridian. Idaho 83642 or by fax at 88&4218.
All matenals presented at public meetings hall become property of the City of Meridian, The hearing will be
held in a facility tl1at is accessible to persons with disabilities. Anyone desiring accommodation for
disabilities related to documents and I or hearing, please contact th e City Clerk's Office at 886-4433 at least \, III
72 hours prior to the public hearing, \\\\\\\1.:: 'M~I1'11111
\,\ _I Or ~RII' II,
", :\~ vl" "...
Dated this 1 Oth day of May, 2002. $ c) nOQJ:> - .'tV "/.0;..
~ c,o'" ''''l~ 0;.
,~ 0-:'
-~ ~ ;
Published May 15th and 22nd, 2002
~
c:::
~
WiII Berg
From:
Sent:
To:
Cc:
Subject:
Brad Watson [watsonb@cLmeridian.id.us]
Monday, May 13,200210:05 AM
legals@idahostatesman.com
Will Berg (EMmail)
RE: Notice of Public Hearing - Water, Sewer
Thank you, Janice.
Brad
-----Original Message-----
From: legals [mailto:legals@idahostatesman.com]
Sent: Monday, May 13, 2002 9:51 AM
To: Brad Watson
Subject: Re: Notice of Public Hearing - Water, Sewer
THANKS BRAD,
IT WILL RUN AS REQUESTED,
JANICE
Brad Watson wrote:
> Janice,
>
> Attached is a new Notice for Public Hearing.
&.
> 22 (please let me know if that works for you).
>
> Thank you!
> Brad
>
>
>
>
>
>
>
>
>
>
>
>
HEARING. will. doc
> NOTICE OF PUBLIC HEARING.will.doc
(application/msword)
>
The publish dates are May 15
Brad Watson, P.E.
City Engineer
Meridian Public Works Department
660 E. Watertower Ln., Suite 660
Meridian, ID 83642
(208)898-5500
(208)887-1297 fax
watsonb@ci.meridian.id.us
<mailto:watsonb@ci.meridian.id.us>
--------------~~---~------------------~-~----~-------------~~---~-------
Name: NOTICE OF PUBLIC
Type: Microsoft Word Document
Encoding: base64
1
Will Berg
From:
Sent:
To:
Cc:
Subject:
Brad Watson [watsonb@cLmeridianJd.us]
Friday, May 10, 20024;29 PM
Janice @ Idaho Statesman (E-mail)
Will Berg (E-mail)
Notice of Public Hearing - Water, Sewer
~
NOTICE OF
IBLlC HEARING.wil
Janice,
Attached is a new Notice for Public Hearing. The publish dates are May 15 &
22 (please let me know if that works for you).
Thank you!
Brad
Brad Watson, P.E.
City Engineer
Meridian Public Works Department
660 E. Watertower Ln., Suite 660
Meridian, ID 83642
(208)898-5500
(208}887-1297 fax
watsonb@ci.meridian.id.us <mailto:watsonb@ci.meridian.id.us>
1
Will Berg
From:
Sent:
To:
Cc:
Subject:
Brad Watson [watsonb@cLmeridianJd.us]
Thursday, May 09, 2002 8:29 PM
Will Berg (E-mail)
Gary
Public Hearing Notice ~ Water/Sewer Rates
~
NOTICE OF
JBLlC HEARING.de
Will,
Please take a look at the attached notice and let me know if it is ok. I
can make modifications as necessary. I think in order for the Statesman to
publish next Wednesday they would need it by the end of Friday. Is that
correct?
Thanks for your help.
Brad
1
May 24, 2002
Department Reports
MERIDIAN CITY COUNCIL MEETING
APPLICANT Public Works Department
May 29,2002
ITEM NO.
7~B~3
REQUEST White Drain Sewer Trunk -- Crossing and Easement Agreement with Settlers Irrigation
District:
AGENCY COMMENTS
CITY CLERK:
CITY ENGINEER:
CITY PLANNING DIRECTOR:
CITY ATTORNEY
CITY POLICE DEPT:
CITY FIRE DEPT:
CITY BUILDING DEPT:
CITY WATER DEPT:
CITY SEWER DEPT:
MERIDIAN SCHOOL DISTRICT:
MERIDIAN POST OFFICE:
ADA COUNTY HIGHWAY DISTRICT:
SANITARY SERVlCE COMPANY
CENTRAL DISTRICT HEALTH:
NAMPA MERIDIAN IRRIGATION:
SETTLERS IRRIGATION:
IDAHO POWER:
US WEST:
INTERMOUNTAIN GAS:
BUREAU OF RECLAMATION:
OTHER:
See.. ~VLeot I'VIJYYYlO II %Y~AfL,t
~
()J)~
Contacted:
Date:
Phone:
Materials presented at public meefl"gs shall become property of the City of Meridian.
RECEIVED
To: Mayor Corrie
from: Brad Watson, P.E.
CC: File, Gary Smith, PE, City Clerk
Date: 5/24/2002
Re: Proposed Agenda Item for May 29 City Council Meeting
2 ~ 2002
CITY OF MERIDIAN
CITY (";1 ERK OFFICF
The Public Works Department respectfully requests that the following item be placed on the
May 29 City Council agenda, under Public Works Department Reports, for Council's
consideration:
e White Drain Sewer Trunk - Settlers Irriaation District License Aareement. This is a
license agreement for construction of the sewer faciHties within and across Settlers
Irrigation District facilities. A copy of the agreement and an amendment letter from
them is enclosed.
Recommended Council Action: approve the license agreement with Settlers
Irrigation District and authorize the Mayor to sign and the City Clerk: to attest.
Thank you. Please contact me if you have any questions.
p~
From the desk of. . .
Brad Watson, P.E.
City Engineer
Meridian Public Works Department
660 E. Watertower Lmre, Suite 200
Meridian, Idaho 83642
o Page 1
(208) 898.5500
Fax: (208) 887-1297
watsonb@ci.meridian.idus
MRY. 23. 2002 4:00PM
KELLER ASSOCIATES INC
NO.397
P.l
4~ ~~1,f.~
FAX TRANSM/TT AL
DATE:
May 23,2002
FAX#:
887-1297
ATTENTION: Brad Watson
COMPANY: City of Meridian, Public Works Dept.
FROM: Donn Carnahan
REFERENCE: Meridian White Drain Sewer Trunk Line
#-o} Pages 2
(lrr:f,dlnr; Co~~r 5k:"\ll
Projecf#: 199062
Remarks:
Brad,
Here is a revised letter from SID extending the allowable construction dates. If
you need anything else, please give me a call. Thanks.
If 8// roferenced pagGS are not received, please notJfy us immadl;'J1ely_
131 SW $J' Avenue, Sujte AI MfJr;dian, Idaho 83642 (20B) 288-19.92 Fax (209) 288-1999
MRY 23 '02 15:03
2082881999
PRGE.01
I 'iH T . C.::5 . CI::JI::JC: q' l::)Ur'I'1
1<t.LLt.K H;:,~LJUH I!:.~ lNL
NO.397
P.2
SETTLERS' IRRIGA TlON DISTRICT
P.O. BOX 7571 " e01SE.IOAHClI33707
PHONE 34c...8471
May 21,2002
:.j' r.. ~~
. "
Ross K. Erickson
Keller Associates
131 S. W. SUl Avenue, Suite A
Meridian, Idaho 83642
Re: Wl1ite Drain Sewer Tnmk Line
Dear Ross:
This letter is to inform you that the Board of Directors of Settlers Irrigation District has
extended the length of time for the City of Meridian to complete work on the sewer line
as it relates' to the White Drain and the Coleman Lateral. All work is to be completed by
September 1,2002, which is an extension of the pre'Vious date of June l, 2002.
If you any questions, please call me at 343-5271.
Sincerely,
,~~r-
,
Nathan Draper, Manager
Settkrs Jrrigatlon I )lStrict
f1H\' 23 '02 1(' ':1]
2082881999
PAGE _ [P
CROSSING AND EASEMENT AGREEMENT
This Crossing and Easement Agreement ("Agreement") is entered into and made
effective this _ day of
,2002, by and between SETTLERS m.RIGATION
DISTRICT ("District"), an irrigation district organized and existing under and by virtue of the laws
of the State ofIdaho, whose address is Post Office Box 7571, Boise, Idaho 83707, and THE CITY
OF MERIDIAN ("City"), a Municipal Corporation in good standing in the State ofldaho, whose
address is 660 E. Watertower Lane, Meridian, Idaho 83642.
WITNESSETH:
WHEREAS, the District owns and maintains a system of canals, laterals and
drains, including White Drain and Coleman Lateral, for purposes of delivering and removing
irrigation water to and from its landowners, together with easements to convey water in such
canals, laterals, drains; easements for ingress and egress; and for the operation, inspection,
maintenance, and repair of the canals, laterals, and drains;
WHEREAS, the City desires to obtain permission from the District for the
encroachment upon the District's easement of one sewer trunk ("Sewer Trunk") on the White
Drain Canal; and for the crossing of said Sewer Trunk under the Coleman Lateral Canal;
WHEREAS, the District desires to grant the City permanent limited encroachment
upon the District's easement, subject to the terms ofthis Agreement, for the constructed Sewer
Trunk for the City's use;
CROSSING AND EASEMENT AGREEMENT - 1
031302 1430
BOJ_MTl :375795.2
(a) The encroachment upon the White Drain easement will be at Section 36
TAN., RIW., B.M. NW 1;4 (Exhibit A), Section 36 TAN., R.IW., B.M. SW 1;4 (ExhibitsB and
C), Section 35 TAN., R 1 W., B.M. NE 1f4 of SE 1;4 (Exhibit D), and Section 36 TAN., R 1 W.,
B.M. SE 1;4 (Exhibit E) in Meridian, Ada County, Idaho as described in Exhibits A - E, attached
hereto and incorporated herein by reference.
(b) The crossing on the Coleman Lateral will be at as described in Exhibit F.
NOW, THEREFORE, in consideration of the mutual benefits to be received by the
District and the City, and other good and valuable consideration, which consideration is hereby
acknowledged by the parties, and the promises, covenants, agreements, and conditions hereinafter
set forth, the parties agree with one another as follows:
1. Grant of Permission. The District hereby grants permission to the City for
the purpose of constructing the Sewer Trunk at the location described in Exhibits A-E, and in
strict accordance with the plans and specifications attached as Exhibit F. No construction
involving or affecting the White Drain or the Coleman Lateral may begin until the effective date of
this Agreement and all such construction must be completed prior to April 1, 2002, or any
subsequent date agreed upon in writing by the District.
The City expressly acknowledges and agrees that this Agreement does not grant
the City the right to install any property or equipment, except as may be described in this
Agreement, or the right to impair any rights of the District or others in the use of the White Drain
or Coleman Lateral Canals. This grant is expressly conditioned upon the prior receipt by the City
of any and all necessary approvals from governmental entities and private parties for its activities
to be performed under the terms of this Agreement, and is further expressly conditioned upon the
CROSSING AND EASEMENT AGREEMENT - 2
031302 1430
BOI_ MTl :375795.2
District's prior written approval of all drawings and plans concerning the activities to be
conducted by the City under this Agreement.
2. Grant of Easement and Relinquishment of Prior Easement. City hereby
grants to the District permanent easements, as described in Exhibits A - E, for the White Drain
and for an access road for the District's use by said easements. City conveys and grants to the
District all rights of access to the described real property for operation, maintenance, repair, and
replacement of its facilities.
3. Installation and Inspection. The City, following execution ofthis
Agreement by the parties, and after February 1,2002, may commence construction as described in
Exhibits A - F. The City, or its agents or contractors, shall perform all work contemplated by the
terms ofthis Agreement in a workmanlike manner. The City agrees to assume all responsibility,
including general liability and costs for the construction.
Any construction or other activities by the City which may impede or impair the
flow of water through White Drain and Coleman Lateral Canals may only be performed during the
non-irrigation season, which is usually between November 1 and March 15. The City expressly
acknowledges that, notwithstanding the City's assumption of certain responsibilities and receipt of
certain rights under this Agreement, the District does not relinquish its ownership rights in any
portion of White Drain and Coleman Lateral Canals.
4. Representations and Warranties.
(a) District. The District represents and warrants that: (i) the District is an
irrigation district organized and existing under and by virtue of the laws ofthe State ofIdaho;
(ii) the District has the capacity to enter into and perform the District's obligations under this
CROSSING AND EASEMENT AGREEMENT - 3
031302 1430
BOI_MT1 :375795.2
Agreement; (Hi) all organizational and other actions required to authorize the District to enter into
and perform this Agreement have been properly taken; and (iv) this Agreement has been properly
executed and delivered by the District and is valid and binding upon the District in accordance
with its terms.
(b) City. The City represents and warrants that: (1) it is a municipal
corporation organized and in good standing in the State ofIdaho; (ii) it has the capacity to enter
into and perform its obligations under this Agreement; (iii) all actions required to authorize the
City to enter into and perform this Agreement have been properly taken; (iv) this Agreement has
been properly executed and delivered by the City and is valid and binding upon the City in
accordance with its terms; and (v) it has obtained all permits, licenses, and acknowledgments
required to conduct the activities to be performed under the terms ofthe Agreement.
5. Indemnity. The City agrees to protect, defend, indemnify, and hold the
District and its officers, directors, employees, members, and agents harmless from and against any
and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature,
including court costs and attorney fees, arising from or out of any acts or omissions ofthe City,
its agents, or contractors related to or in connection with its activities under this Agreement and
the exercise of any privileges or performance of any obligations by the City hereunder.
Furthermore, the City agrees to protect, indemnify, and hold the District and its officers,
directors, employees, members, and agents harmless from and against any and all liability, suits,
losses, damages, claims, actions, costs, and expenses of any nature, including court costs and
attorney fees, arising from or out of water quality violations, flooding, or any interruption or
CROSSING AND EASEMENT AGREEMENT - 4
031302 1430
BOI_MTl :375795.2
interference with the flow of water in White Drain Canal or Coleman Lateral Canal caused by any
act or omission of the City or its agents.
6. No Liens. The City shall allow no liens as a result of any labor performed
or materials supplied in connection with the activities of the City, its agents, or contractors, to
attach to White Drain Canal or Coleman Lateral Canal or to any adjacent lands held by the
District.
7. Binding Agreement. The promises, covenants, conditions, and agreements
herein contained shall be binding on each of the parties hereto and on aU parties and aU persons
claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit
of each of the parties hereto and their respective successors and assigns.
8. Further Consideration. In further consideration for inducing the District to
grant this Agreement, the City agrees to promptly pay all legal expenses incurred by the District
relating to the negotiation, preparation, and execution ofthis Agreement.
9. No Waiver. The failure of a party to insist on the strict performance of any
provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not
constitute a waiver of any provision of this Agreement or limit such party's right to enforce any
provision or exercise any right.
10. Limitations on Liability. The parties hereto agree that nothing herein
contained shall be construed to create a joint venture, partnership, or other similar relationship
which might subject any party to liability for the debts and/or obligations of the others, except as
otherwise expressly agreed in this Agreement.
CROSSING AND EASEMENT AGREEMENT - 5
031302 1430
BOI_ MT1:37 5795.2
11. Interpretation. The validity, meaning, and effect of this Agreement shall be
determined in accordance with the laws of the State ofIdaho.
12. Severability. If any part of this Agreement is held to be illegal or
unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given
effect to the fullest extent reasonably possible.
13. Entire Agreement. This Agreement contains the entire agreement between
the parties hereto with respect to the subject matter of this Agreement. Amendments to this
Agreement shall be made only by written instrument executed by each of the parties hereto.
15. Recording. This Agreement shall be recorded at the Ada County
Recorder's Office.
16. Notices. All notices permitted or required to be given under the terms of
this Agreement shall be in writing and shall be deemed effective upon receipt if sent by first class
mail, postage prepaid, and addressed to the respective party hereto as follows or at such other
address as a party designates in writing.
SETTLERS mRIGATION DISTRICT
Post Office Box 7571
Boise, Idaho 83707
CITY OF MERIDIAN
660 E. Watertower Lane
Meridian, Idaho 83642
CROSSING AND EASEMENT AGREEMENT - 6
031302 1430
BOI_ MT1 :375795.2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
date first set forth above.
SETTLERS IRRIGATION DISTRICT
By
Richard Allen, President of its
Board of Directors
Attest:
Vicki Keen, Secretary
THE CITY OF MERIDIAN
By
Authorized Agent for The City of Meridian
CROSSING AND EASEMENT AGREEMENT - 7
031302 1430
BOI_MTl :375795.2
ST ATE OF IDAHO )
) ss.
County of Ada )
On this _ day of , 2002, before me, the undersigned notary public in
and for said state, personally appeared RICHARD ALLEN, President ofthe Board of Directors
of Settlers Irrigation District, an irrigation district organized and existing under and by virtue of
the laws of the State ofIdaho, known or identified to me to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he has the authority to
execute and executed the same for the purposes therein contained on behalf of Settlers Irrigation
District.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
NOTARY PUBLIC FOR IDAHO
Residing at
My Commission Expires
STATE OF IDAHO )
) ss.
County of Ada )
On this _ day of , 2002, before me, the undersigned notary.public in and
for said state, personally appeared VICKI KEEN, Secretary of Settlers Irrigation District, an
irrigation district organized and existing under and by virtue ofthe laws of the State ofIdaho,
known or identified to me to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that she has the authority to execute and executed the same for the
purposes therein contained on behalf of Settlers Irrigation District.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
NOTARY PUBLIC FOR IDAHO
Residing at
My Commission Expires
CROSSING AND EASEMENT AGREEMENT - 8
031302 1430
BOI_MTl :375795.2
STATE OF IDAHO )
) ss.
County of Ada )
On this _ day of , 2002, before me, the undersigned notal)' public in
and for said state, personally appeared , authorized agent for The City of
Meridian, known or identified to me to be the person whose name is subscribed to the foregoing
instrument, and acknowledged to me that he has the authority to execute and executed the same
for the purposes therein contained on behalf of The City of Meridian.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the day and year in this certificate first above written.
NOTARY PUBLIC FOR IDAHO
Residing at
My Commission Expires
CROSSING AND EASEMENT AGREEMENT" 9
031302 1430
BOI_MTl :375795.2
JAN. 11.2002 4:32PM
. .LER ASSOCIATES INC
,
~
'1'
NW 1/4 COR.
SEC. " I
a
<:(
~~L
0::::
Wo
ai3
zlil'
.....J
SECTION 36 T.4N., R.IW., B.M.
._ r:!W 1/4
NORTH UNE OF PARCEL
z
J. RAMON AND MARILYN YORGASON
Inst. #100082476
81/2
WHITE DRAIN\
16' . PERMANENT EASEMENT I
. 0.57:l: AC. I
. t j
446.J7' _ . . .
-"'}.I'" I,.,U~. . j'T ~ SECll0~ UNE: AND SOIJTH U'N!:: OF PARCEL
SEC. .36 ~
P.O.B.
t
NO.8??
P 2
N '/4 COR.
II SE~ 36
I
: I
I
I
II
I I
I
I
I
I
I
I
f
I
!
l'W. 1/4 COR.
SEC. 36
,
JkIlI
I
DRAWN BY: _B.~ DATE: _JJ~!. 2..9-, 2002.. PROJECT:
CK'DBY; --~ SCALE: N.T.S. WHITE DRAIN SEWER TRUNK
LEGAL: A PORTION OF SEC. 2L DWG. No: RW._._._._
T.i..N.. R.l.W., 8.M., ADA COUNTY,
IDAHO. SHEET 1 OF _ 1
Exhibit A
'E''"{)'''TyTn...,....., ..
JRN.ll.2002, 4:32PM
f' ')LER RSSOCIATES mc
I
, )
-'
NO. 077
P.3
\HlTE DRAIN
PERMANENT EASEMENT
W 1!4 CO,. ,"""" "',~""",,""I':~oW" ~6 CO'
SEC. ,36 " >" "'GM.-t:!J'." . '1l1j'l1 ' , '. :, .
" 0
p.o,e. 0 1.20:= AC, ~o --ezo,eT(CA~ClILAT!:O-) -t '"
'"' 5\5.0' '"
I- --
C 1/4 COR.
I ",C. J6
I
PARCEL 1 I
JOINT SCf-lQOL GIST. #2 MERIDIAN
0- Inst. #100100902
OJ
OJ
e NW1/4 SW1/4
~ ~
in. ~
...
~ [ l
8 I I
~ "I PARCEL 2 .,
C::: w
a::: :J . - - - -
Wa
o c;:,'
u
Z t:'i
::J
z SECTION 36 T .4N", R.l W., B.M.
SYv 1/4
! SW COR,
SEC. 36
S(C'l\DN UNE
W, U STICK ROAD
-.Js 1!4 COR.
SEC. 36
DRAWN BY: _B.~ DATE: JULY .!...~, 2001.. PROJECT:
CKJDBY: __RE 5C.A.LE: N.T.S. WHITE DRAIN SEWER TRUNK LINE
Exhibit B
LEGAL: A PORTION OF SEC. 22.... DWG. No: RW.
T.i..N., .R..1..W., 8.M.. ADA COUNTY,
IDAHO. SHEET 1 OF _
._~-'-
.
,JAN. 11.2002 4:33PM
f(r'LER ASSOCIATES INC
~
'..}
NO 077
P.4
" .j
W 1/4 COR.
~~
l..VK.
SEC, ,36
s
1J' ?,""ANE:~O:~~Sf:~NT / 1 ,MPI<& ~, (~HITE, DRc~~~ COR,
. r T R<l7';!: '~p.o.8~11,s.::C"':?Ie",,, ""'''..1.i..iI
13....5.:t
I S 54'H'4g" E: 06Z'"
I 8 . -
81 I I~
w DAL.E E. COOPER
~l AND I I~
5 KATHY A. COOPER I"
VJ Inst. #9029958 I ~
25' EXCEPTION ~
DEED
J ....
I l
..
0 ~
<t ~,
::,
0 -liJ ~
a:: 5
::; ~
w '-'
a:: s '0) w
U1
W o:i
0 'S ;;;
t=
Z ~ i!;
:J 5"
;:::
z SECTION 36 T .4N., R.IW., B.M.
SW 1/4
1329.9' OEm
,f::!,
SECTION UNE
W. USTICK ROAD
t;72S DEED
1-
.-J S 1!4 COR,
SEC. 36
I ;~ COR.
~C. 36
S 119'53' E.
DRAWN BY: _.RG.. DATE:_~l:! ...2_, 2002- PRO)"ECf:
O<'DBY: --~ SCALE: N.T.S. WHITE DRAIN SEWER TRUNK LINE
LEGAL: A PORTION OF SEC..1L DWG. No: RW. ...
8.M.. ADA COUNTY, ----
T.!.N., R.,LW.,
IDAHO, SHEET 1 OF _ 1
Exhibit C
Ii' VUTU IT I'"
. JF,tL 11. 2002, 4: 33PM
}~ER ASSOCIATES INC
>'
NO.8??
P.5
C 32' PERMANENT EASEMENT WHITE DRAIN\
NW cORNER
NEl / 4,SE1/ 4 secnON UN~ ANO NORTH ~INE OF' PARCEL E 1/4 COR.
wEST 1:l1 ~.3"",
~Tr ' 1.20 AC. ~,SEC. 35
~~ r - - t~ - - EAST"9Jl,.s:- - - - - - - ~~i!!.
~ S8J'I"IJ"_- __ ~ :;j
~ ~ JSJ.03'", _ "
: \.- !:AST .36'
~
:;
,
IlJlI
I
w
z
::l
2;
c:
(,l
...
111
HOWELL-MUROOCH DEVELOPMENT CORP,
Inst. #9905522.1
~
G
w
'"
SOUTH UNE 01' PARCEL
SECTION 35 T.4N., R.1W., B.M.
NE 1/4 OF SE 1/4
L
~
S!;CTTON UN!:
DRAWN BY: _..R~ DATE: ~~~ .2.?..-, 200Q.. PROJECT:
CK1DBY: __~ SCALE: N,T.S. WHITE DRAIN SANITARY SEWER TRUNK
LEGAL: A PORTION OF SEC. _3~, DWG. No: RW. '_'_'
T_~N" R.l.W., 8.M., ADA COUNTY,
IDAHO. SHEET 1 OF L
Exhibit 0
..
, JA~,l1, 2002 4: 33PM
\ lfER ASSOCIATES INC
(-)
NO. 077
WH1TE DRAIN
E 1/4 COR.
SEC. 36
....
'Q)
l~
.1'"]
:l
"0
N
40' PERIJANENT E;\S(UE;Nf
LoS9 AC.
40' PERMANENT EASEMeNT
o,n AC.
504.36417200
S04-36438554
LINE TABLE
Ll SOO'2S'32"W ~.51'
1.2 589'09'1.5"( 119.96'
1.:5 50Q'28'52"\I/ 12~,52'
l." SB9'08'3S'1: 621.83
LS S72'"l7'28~E 180.\S'
L6 NOO,3'Sl"E 206.7,}"
1.7 589'H'OS-e: :543.'7"
loa N70'04'2""e: lo\.o!-.7'"
L9 589'08'35-E 36".&7'
Ll0 NOO'SI'2S"e: IS".$2'
1.11 SOO1i1'2S-W 326.99'
1.1 2 SJ.8"09'20~E 111.032'
L.1.3 N51'SO'''Ot: 276.54'
1.1" NS9,o'25"E 1.31.01"
LIS S89'08'JS-E SH,44';t
LIS 500'28'32"1'1 154.99'
Ll7 5S9'OS'.:5$"E 119.94'
I
:C::\
I~
:C<
I
W' ~
5j ~
j. ~
~i ~
,~
I
I
I
w.
z.
~I
o
"".
(J.
~l
HOWELL-MURDOCH DEVELOPMENT CORP,. INC.
Inst. #99096586
SECTION 36
SE
T .4N.)
1/4
R.l W.,
B.M.
I
I
1
L.._.._"~.._,, . j SE COR
- , . -W uS-TICK ROAD" - .. - .. - . . ~ . . - .. - " SEC. 36
P.6
...
I
DRA\JN BY: _B.G_ DA TE: ~~UST .30, 2001... PROJECT:
CK'D BY: __~ SCALE~ N.T.s. WHITE ORAl N SEWER TRU N KLINE
LEGAL: A PORTION OF SEC. -Tf3.ir D'WG, No: R\J. _' ,_,~__
T.~N" R.LW., 8,M.. ADA COUN
IDAHO. SHEET 1 OF
Exhibit E
(
EXHffiIT F
Exhibit F is the final plans and specifications as described in:
1) City of Meridian, Idaho
Contract Document and Specifications for Construction of the White Drain Sanitary
Sewer Trunk
Dated: January 2002
Prepared by: Keller Associates
and
2) City of Meridian, Idaho
Drawings for Construction of the White Drain Sanitary Sewer Trunk
Dated: January 2002
Prepared by: Keller Associates
801_ MT1 :375795.2