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HomeMy WebLinkAbout2002-02-26 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 26, 2002, at 6:30 p.m. City Council Chambers 1. RolI~call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: Additions Approved 3. Consent Agenda: A. Approve minutes of July 18, 2001 Special Budget Workshop: Approved B. Approve minutes of February 12, 2002 City Council Special Meeting: Approved C. Approve minutes of February 12, 2002 City Council Regular Workshop: Approved D. Locust Grove Overpass Agreement: Moved to 5-0: Approved 4. Department Reports: A. Finance I Accounting Department 1. Finance Report: Stacy Kilchenmann report B. Public Works Department 1. WWTP Lab Change Order: Approve $12312.00 by GUHO Construction 2. Award of Contract for Digester Piping Modification: Approve award to Drake Mechanical for $14,877.00 3. South Slough Sewer Discussion: Discussion Meridian City Council Agenda - February 26, 2002 Page I of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. " . Meridian City Council Meeting February 26, 2002 Page 30 of 39 Bird: No we are just fine. Kuntz: Thank you mayor and Council. Bird: You have the legal description on that1 that is all we care. Item 5-D . Locust Grove Overpass Agreement: Corrie: Discussion on the Cell Tower ordinance - oh I am sorry, we are still on the Locust Grove Overpass - (inaudible discussion amongst Council) Corrie: -- Locust Grove Overpass, Mr. Nichols. Nichols: Thank you, Mr. Mayor, members of the Council. This is the final iteration of the various drafts on the reimbursement agreement with ACHD for land acquisition costs associated with the Locust Grove Overpass project. I believe this reflects all of the Council's concerns in terms of a maximum potential contribution capped at 1.8 million dollars. It satisfies the finance department requirement with regard to when the reimbursements would be paid to ACHD. I think those were the final items that had to be worked out. Those were, so, we present it to you for approval so it can be signed next Monday at the joint ACHD and city meeting. Corrie: Any other discussion? Nary: Mr. Mayor. Corrie: Mr. Nichols, excuse me, Mr. Nary. Nary: There is a type-o on the first page, please fix that before we sign it, that is the only thing I saw. One of the whereas. Nichols: Yes, okay. (inaudible discussion amongst Council) Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor, members of the Council, this was transmitted electronically from ACHD so the clerk can make that change and have it ready to go. What is contemplated is, say there would be a joint signing next Monday, if you approve this. Corrie: Any discussion? Bird: Mr. Mayor. Meridian City Councll Meeting February 26, 2002 Page 31 of 39 Corrie: Mr. Bird. Bird: With no discussion I would move that we approve the interagency between the Ada County Highway District and the City of Meridian for the financial contribution to the ACHD project Franklin Road to Overland Road and 1-84 Overpass, for the mayor to sign and clerk to attest. McCandless: Second. Corrie: Motion is made and seconded. Is there any further discussion? Hearing none, Roll-Call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. MOTION CARRIED: ALL AYES Corrie: We will do that signing Monday. All right, the cell tower draft ordinance. Shari? Stiles: Mr. Mayor, when did you want me to bring up the special meeting? Corrie: You can, I have got everything in here if they want to read it too. Lets do talk about that. I was there, I was the only one but David did give some content to it. Stiles: Oh I am sorry I was - the one we dis'cussed with department heads this morning Corrie: Oh yes. Stiles: Should I do that now? The project Gary was talking about previously in Silverstone, the use is not permitted for the development agreement. They have requested an amendment to the development agreement to incorporate those uses specifically for this building, but it requires a public hearing. If possible, I would like to have the special meeting before next Tuesday's meeting to have the public hearing on this proposed use. Corrie: I don't think we have time to do it before the - Stiles: No I mean just before the Tuesday meeting, like 5:30 or whatever - on the 26th, the same day but just prior the - that would be March 26th. (inaudible discussion amongst Council) Corrie: Have that at 5:00 on the 26th of March so you can make a decision on that one. There is going to have to be a change in the development agreement to allow the use, right? Stiles: Yes. In fact it includes uses that were specifically prohibited before. MERIDIAN RURAL FIRE PROTECTION DISTRICT RESOLUTION NO. oG:. - z..,p~z-- ~'11V A Resolution of the Board of Commissioners of the Meridian Rural Fire Protection District, setting forth certain findings and purposes; authorizing the Chairman and Secretary to sign and enter into the SECOND ADDENDUM TO EXHIBIT "C" OF THE CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT, a copy of which is attached hereto as Exhibit "A,n and by this reference made a part hereof, and accept that BARGAIN AND SALE DEED, a copy of which is attached hereto as Exhibit "B," and by this reference made a part hereof. . WHEREAS, it is in the best interest of the Meridian Rural Fire Protection District to join with the City of Meridian, and enter into the SECOND ADDENDUM TO EXHIBIT "C" OF CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT and accept that BARGAIN AND SALE DEED, copies of which are attached hereto, in order to obtain an undivided 26% interest, as tenant in common, in that certain real property located at 2401 North Ten Mile Road, Meridian, Idaho 83642, and more particularly described in said BARGAIN AND SALE DEED, in exchange for payment to the City of Meridian in the amount of TWENTY-TWO THOUSAND NINE HUNDRED FIFTY EIGHT and 39/100THS DOLLARS ($22,958.39). NOW, THEREFORE, be it resolved and the Board of Commissioners of the Meridian Rural Fire Protection District hereby resolves as follows: The Chairman and the Secretary are hereby authorized to join with the City of Meridian and to enter into the SECOND ADDENDUM TO EXHIBIT "C" OF CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT and accept that BARGAIN AND SALE DEED, copies of which are attached hereto, and to bind the Meridian Rural Fire Protection District to the terms set forth therein. PASSED BY THE BOARD OFeoCOMMISSIONERS OF THE MERIDIAN RURAL FIRE PROTECTION DISTRICT this L day oL Aprtt; 2002. ..}u.'v e- MERIDIAN RURAL FIRE PROTECTiON DISTRICT ATTE MERIDIAN RURAL FIRE PROTECTION DISTRICT Resolution No, 8(,'" ~""'':It- EXHIBIT "A" MERIDIAN RURAL FIRE PROTECTION DISTRICT Resolution No. ~,.~~c'V,;r,;;'''',1'M:\~.,r.{"'';;;:;~''''2'i~;!,':';';''';;(.;r,''=='~''''',"",,'''''''''~""'.-;.~~~"_.........~_.......,~w~,="-, SECOND ADDENDUM TO EXHIBIT "C" OF CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT TOINTL Y OWNED REAL PROPERTY: 1. Property at Ten Mile - (2401 N. Ten Mile Road): The City of Meridian, upon payment of $22,958.39 from the Meridian Rllral Fire Protection District, conveys an undivided 26% interest in the fire station lot at Ten Mile to the Meridian Rural Fire District, and will issue a Bargain and Sale Deed to the lot which is described as follows: Lot 8, Block 10, The Lake at Cherry Lane Subdivision No.5, according to the official plat thereof recorded in the records of Ada County, Idaho, DATED this /:3 day of -.::::::- \tt-K..{ ,2002. CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT By: By: ~;t?~"'~~ President ATTEST: SECOND ADDENDUM TO EXHIBIT "e" OF CITY OF MERIDIAN MERIDIAN RURAL FIRE PROTECTION DISTRICT FIREFIGHTING AND LIFE PRESERVATION SERVICE CONTRACT AND JOINT EXERCISE OF POWER AGREEMENT I WHITE, PETERSON, MORROW, GIORAY, ROSSMAN, NYE & ROSSlvtAN, P.A. ATTORNEYS AT LAW 200 EAST CARLTON AVENUE, SUITE 31 POST OFFICE BOX 1150 MERIDIAN, IDAHO 83680-1150 TEL {lOB} 288.2499 FAX (208) 288.2501 WHITE PETERSON KEVIN E. DINlUS JULIE KLEIN FISCliER WM. F. GtOM1, 1Il D. SAMUE1.. JOlit/SON J11..1.. S. jURRIES LARR1 D. MOORE W1WAM A. MORllDW WILLIAM E NICHDl.S- Clill.\5TOPHER $. NYE PHILIP A. PmRSON ERICA S. PHILUPS ERIC S. ROSSMAN TODD A. ROSSMAN DAVLO M. SWAllTIJ:'( TEllRENCE R. WHITE.. NICllOl.AS L. WOl.LE.'1 'ALSO ADMlTTEO IN OR '.ALSO ADMlTIED IN WA March 4, 2002 John O. Fitzgerald, II TOLtvlAN LAW OFFICE P.O. Box 1276 Twin Falls, Idaho 83303 Re: CITItRURAL DISTRICT~TEN MILE FIRE STATION Dear John: NAMPA OFFICE CANYON PARK AT THE IDAHO CENTER 5100 EAST FRANKLIN ROAD, SUITE 200 NAMPA, IDAHO 83681.8402 TEL (208) 166-9212 FAX (208) 466-4405 PLEASE REPLY TO MERIDIAN OFFICE It appears that somewhere in the process, the Addendum and Bargain and Sale Deed have not been executed by al~ the appropriate parties. I am forwarding another Second Addendum to Exhibit "cn to Chief Bowers to present to the Rural Commissioners for execution. A copy of what I am, sending over accompanies this letter. Once the Rural Commissioners have signed this Addendum, we will put the Bargain and Sale Deed and the Addendum on a future Coundl. Consent Agenda so this can be signed and we can get this matter finished. I apologize for not following up better On this one. Very truly yours, Wm. F. Nichols Meridian City Attorney Cc: Kenny Bowers w/enc. Z:\ W or k\M\Meri djan\l\1eridian 1 5360M\Fi re Dept\T enMHeStation\Fi tzgerald030402.doc .... interoffice MEMORANDUM To: William G. Berg, Jr. Cc: Fire Chief Kenny B~Jers Wm. F. Nicl10Isjr City/Rural Fire District - Ten Mile Fire Station From: Subject: Date: March 4, 2002 Will: It appears that finalization of the transfer of a partial interest in the Ten Mile Fire Station property to the Rural Fire District has not been accomplished, An Addendum to the Joint Powers Agreement will be required and that Addendum has been sent in duplicate to Chief Bowers to present to the Rural Commissioners for signature. Once the duplicate original Addendum is signed by the Rural Commissioners it should be forwarded to ybu to be placed on a future Council agenda, together with the Bargain and Sale Deed, which accompanies this memo. Please let me know if you have any other questions or comments. z:\ W ork\M\Meridian\tvleridian 1 5360 M\Fi re Dept\T en Mi !eStation\B erg03 0402T enMi! eStationAddendum.doc EXHIBIT "8" MERIDIAN RURAL FIRE PROTECTION DISTRICT Resolution No. :\DA COUNTY RECORDER~, , J DAVID NAVARRO", :''J;;::::. !O;\:-=o 2002 IN 14 PM 3: 24 AFTER RECORDING RETURN TO: Meridian City Clerk 33 E. Idaho Meridian, Idaho 83642 RECORDED-RE U fEE~O 102067377 MJ;.MU.JIAI'j ClTY BARGAIN AND SALE DEED The City of Meridian, Grantor, for good and valuable consideration, the receipt of which is hereby acknowledged, does hereby grant, bargain, sell and convey to the Meridian Rural Fire Protection District, Grantee, an undivided 26% interest as tenant in common, whose current address is 1501 E. pI Street, Meridian, Idaho 83642, the follovving described real property, to wit: Lot 8, Block 10, The Lake at Cherry Lane Subdivision No, 5, according to the official plat thereof recorded in the records of Ada County, Idaho. Together with all improvements, easements, hereditaments and appurtenances thereto, and subject to such rights, easements, covenants, restrictions and zoning regulations as appear of record or based upon the premises. And the Grantor hereby fully warrants the title to said land and will defend the same against all lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the name to this instrument this / ~ day of , antor has hereunto subscribed their , 2002. or Robert D. Corrie ATTEST' \\\\\\\1111111111/1/1/ . ..."~",, OF M€AIr>"'" ...' ~, v/. 1.1 ~ J-!b; ,$' () oRPO.Q. ....,1..-~ ~~ ~ .~~ ~ f /'-: /I /J' - ~ ~ ~o ~ ~t~ (~ ~ City Clerk / ~ SEAL ~ ~~. f'J::: - <....: Q ~ ~ 1': Q&, ....qj .:::- ~ 0...., 'S-,. 15i . .p .f ~/ - T C ~ -::-..... BARGAIN AND SALE DEED. 1 //1/ OJr,,--y \$) ,...,,,, /'///, - ;. ~ ,\.l\"\ \ 9' STATE OF IDAHO ) ss. County of Ada On this I '3 day of cfU/VlX.. , 2002, before me S ~ Cl.J'L,{..'Y\ ~\...~4{~ , a Notary Public, personally appeared Robert D. Corrie and William G. Berg, Jr., knovvn or identified to me to be the Mayor and City Clerk of the City of Meridian, and whose names are subscribed to the vvithin instrument, and ad:nowledged to me that they executed the same. ._alla" ++."Q_M_~~~. .+~ ...... A ;;.y.,.. it~l:t/:~ 0 J.~ ~t:'r.:/... -co I ~- \~Y""". II I \ " II f " II If. " \ L · ,.. \ .. .. \ 41 .. " h..~~~~ it .. .p ....~~.. .. ...~?;:.___.,;; .it ..~J:l"OF .IJ-':.+ -....d..... \\NP A_ NTS40 _PDC\SERVER_ z...Work\M\Meridian\1vleridian I 5360M\Fire Dept\T enMileStation\BarginSaleDeed03280 i.doc (SEAL) Or hwu o~ '\. oJ\ 6Yl ':U'V Notary Public for Idaho Commission expires: otf~2g~!)f) BARGAIN AND SALE DEED. 2 CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, April 23, 2002 at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: X Tammy de Weerd X X Cherie McCandless X X Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: 5-A. Tabled from March 19,2002: Order Granting Appeal: AP 01-00 Stop Work Order at 2340 West Franklin Road by Walt Morrow: Tabled to July 23,2002 B. Memorandum of UnderstandinQ with Boise and Garden City Police Departments: Approved C. Agreement for Professional Services - WWTP Tertiary Filter Bypass Piping Design, Keller Associates: Approved D. Agreement for Professional Services - N. Locust Grove Water Line Design to Valley Life Church, Engineering Northwest: Approved E. Agreement for Professional Services - WWTP Road Maintenance and Improvement, Civil Survey Consultants: Approved F. Addendum to Joint Powers Agreement - Meridian Rural Fire District: Approved G. Approve New Beer I Liquor License Applications for Under the Onion at 501 S.E. 1st Street: Approved- H. Approve New Beer I Liquor License Applications for Fiesta Guadalajara at 704 E. Fairview Avenue: Approved Meridian City Council Agenda - April 23,2002 Page I of2 All malerials presented at public meetings sball become pro~rty of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. Meridian City Council Meeting April 23. 2002 The regularly scheduled meeting of the Meridian City Council was called to order at 6:30 P.M. on Tuesday, April 23, 2002, by Mayor Robert D. Corrie. Members Present: Mayor Robert Corrie, Tammy de Weerd1 Keith Bird, Bill Nary, Cherie McCandless. Others Present: Gary Smith, Shari Stiles, Bill Nichols, Mike Worley, Tom Kuntz and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Cherie McCandless X X Bill Nary X Keith Bird Mayor Robert Corrie Corrie: Okay, I'm going to open the City Council regular meeting on Tuesday April 23, 2002 at 6:35 P.M. in the City Council chambers. I want to welcome everybody here this evening and am looking forward to the presentations. Mr. Berg, if you will do the roll call attendance, please. Item 2. Adoption of the Agenda: Corrie: Okay. Council, Item number 2 is the adoption of the agenda. I think Gary Smith would like to add one more item to his report on this new item about the request for a mud volleyball request that is going to happen, I think, in July for the Epileptic Foundation. Are there any other additions that the council might have or the staff might have? Okay. . Worley: Mr. Mayor? Corrie: Yes. Mr. Chief. Worley: I'd like to add an item under staff reports. Corrie: Okay, I'll put you second under, right after me, Okay. Any other additions? McCandless: Mr. Mayor? Corrie: Cheri. McCandless: In regard to what we discussed this morning in department head meeting about contracts, could we have a little discussion about that at some point? Meridian City Council W ng April 23, 2002 Page 2 of 83 Corrie: Yes, but I don't know if we're going to have time tonight, but we might. McCandless: Okay. Corrie: I think we ought to give the Council a little heads-up before we do that, though. McCandless: Okay. Corrie: I would like to them, get some of their radar scopes, so they don't get smacked in the back of the head with it. McCandless: Okay, thanks. Corrie: So I would presume that we maybe do that at the next meeting. McCandless: Okay. Are we having a meeting on the 30th? Corrie: I doubt that the 30th because the 30th is going be a long meeting. Well, it's going to be a long meeting, I haven't told them exactly that either so they're going to get blind-sided on that one, McCandless: Wouldn't want to blind-side us; but-- Corrie: But I'm going to call a special meeting. 1'1/ explain that tonight too. But we either have it the week in Mayor maybe at that workshop. Alright, anything else? As if that's not enough. Okay, I'll entertain a motion on the adoption of the revised agenda. Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I move we adopt the agenda with the changes as noted. Item A-2 will be Chief Worley and item C-4 will be Gary with mud volleyball. De Weerd: Second Corrie: Motion been made and second to approve the revised agenda. Any further discussion? All those in favor of the motion say aye. All ayes, motion carried. Item 3 is Consent Agenda. Meridian City Council K,_ing April 23, 2002 Page 3 of 83 Item 3. Consent Agenda: 5-A. Tabled from March 19, 2002: Order Granting Appeal: AP 01-00 Stop Work Order at 2340 West Franklin Road by Walt Morrow: Tabled to July 23, 2002 B. Memorandum of Understanding with Boise and Garden City Police Departments: Approved C. Agreement for Professional Services - WWTP Tertiary Filter Bypass Piping Design, Keller Associates: Approved D. Agreement for Professional Services - N. Locust Grove Water Line Design to Valley Life Church, Engineering Northwest: Approved E. Agreement for Professional Services - WWTP Road Maintenance and Improvement, Civil Survey Consultants: Approved F. Addendum to Joint Powers Aareement - Meridian Rural Fire District: G. Approve New Beer I Liquor License Applications for Under the Onion at 501 S.E. 1st Street: Approved H. Approve New Beer I Liquor License Applications for Fiesta Guadalajara at 704 E. Fairview Avenue: Approved Bird: Mr. Mayor? Corrie: Mr. Bird. Bird: I would move that we pull Item A and table that to July 23rd, 2002, and also note that on the contracts and the Memorandum of Understanding with the Police Department that Chief Worley be authorized to sign also and all the others the Mayor to sign and the Clerk to attest. With that I move we approve the Consent Agenda. De Weerd: Second. Meridian City Cou\.ileeting April 23, 2002 . Page 4 of 83 Corrie: Okay. The motion been made and second to the m . ". Any addition or discussion? There are none. Roll call vote, Mr. Berg. Berg: Thank you, Mr. Mayor. Members of the Council1 roll call vote. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye, Berg: All ayes, Item 4. Adventure Island Playground Presentation by Angela Lindig: Presented Corrie: Okay, all aye's. Motion is approved to the Consent Agenda. Item #4 is Adventureland Playground presentation, Angela Lindig. Angela? Lindig: Hi. We can use the slide projector. Corrie: Okay, Will, can you help her or can she~-- Lindig: Well, I think I can- Corrie: Oh, okay. (inaudible) Corrie: Maybe you'd better help her, Will. (inaudible) Lindig: I want to give each of you a copy. Bob, you must behave yourself. (inaudible) I've got a helper to do the slides with. And these are all in order and you can just start with my children. They're the best thing to look at anyway. Are you good right there, Sally? You're okay, Well, I'm going to tell you all about the Adventure Island Playground and a water splash pad and where we started and tell you a little bit about where we're at and where we're going. I'd like to start with my kids because they're the reason that I'm here and what got me started with this project in the first place. My son is a typically developing four year old and my daughter happens to have multiple disabilities which is hard to tell by looking at her but she only began walking a year ago. And she is six. The first five years of their lives together, we had a difficult time, as a family, going to playgrounds because of accessibility issues. First Amber didn't walk and then when she did start walking, she began with a walker and had a hard time getting over bark mulch or up stairs or accessing any part of the play equipment. A group of parents of children with disabilities, all of which happen to have their children attending a program called Jump Start which a St. Alphonsus program, got together and reached out to the community to look for others to get involved CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 26, 2002, at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: ~ Tammy de Weerd K Cherie McCandless X )( Mayor Robert Corrie , Bill Nary Keith Bird ~ 2. Adoption of the Agenda: addl-h ~I ?~ v'-<-- 3. Consent Agenda: A. Approve minutes of July 18, 2001 Special Budget Workshop: ~7V~ B. Approve minutes of February 12, 2002 City Council Special Meeting: C[.ppDV-.e..- C. Approve minutes of February 12, 2002 City Council Regular WorkshOp: c;&ppro V'....e.- frvUVle 1-0 () - D. locust Grove Overpass Agreement: ~?/C) V'€- 4. Department Reports: A. Finance I Accounting Department 1. Finance Report FIue(j /L. t1.Rf't!JI./!- B. Public Works Department 1. WWTP Lab Change Order: . . dPI))"ov.e... i;t- /2-{ '3 /2/ ()~ hy 6u It. CJ Ccrn.J:fYtLchtr;....J 2. Award of Contract for Digester Piping Modification: apprvV<€. awCVtd -1-0 /dra:.k.e 1h..f(C/U::lh/ccvZM ,k14'; 9 77, ~ 3. South Slough Sewer Discussion: c4yc(A..Jr/~ 4. Water & Sewer Rates Update: CLjJ dc;LC-e. Meridian City Council Agenda - February 26, 2002 Page I of2 All materials prcsented at public mcetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please COntact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. i 7. S:;'I(/t'rj-'~ ,J;bdA//r/~ f3t..<";.lL;;',j r-<?b?t/-t;-' 5. Trunk line Assessment Fees Update: (/tjJd~ 6. Water Service on North Locust Grove Road North of Vienna Woods Subdivision: /_ /J ~ CC!fYVv,e f-o ~ tucVf"C/L ..-e;vJ-..e.. C. Parks Department 1. Continued from January 22, 2002 Meeting: Naming of 58- Acre Regional Park: - . dfPrrJVuL jne-vldICr--r./ .Mltt-&tJ' ;:J~'lj<-- 5. (Items Moved from Consent Agenda) 6. Tabled from January 22, 2002 meeting: Discussion of Cell Tower Draft Ordinance: cIt :reuS" J du# 7. If!. f/v... f;-t/vh.. Iwd /l/etArc~ ro re ~r/-(.-&/L tLc-17 ~ /l.A7 -( ~ Ph.- ~ ~ / ~ C /U;;:.-vt-:r---' /,}-/7/;1/, ?-u)li .t>'Ji7 tJ::.., ~'"'--' g< 6rWYvY /?-pre/~<&f?~ 4:; ?p/>"c..R- Ikr"r- a__ppro YL€' Iv ~ ~C-<-- Meridian City Council Agenda - February 26, 2002 Page 2 of2 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 8884433 at least 48 hours prior to the publie meeting. 1J LeeuSt- (ru~i .jVr- 1>ulolt~ No-kcL - Thants! CITY OF MERIDIAN CITY COUNCIL REGULAR MEETING AGENDA Tuesday, February 26,2002, at 6:30 p.m. City Council Chambers 1. Roll-call Attendance: Tammy de Weerd Cherie McCandless Mayor Robert Corrie Bill Nary Keith Bird 2. Adoption of the Agenda: 3. Consent Agenda: A. Approve minutes of July 18, 2001 Special Budget Workshop: B. Approve minutes of February 12, 2002 City Council Special Meeting: C. Approve minutes of February 12, 2002 City Council Regular Workshop: D. locust Grove Overpass Agreement: 4. Department Reports: A. Finance I Accounting Department 1. Finance Report: B. Public Works Department 1. WWTP Lab Change Order: 2. Award of Contract for Digester Piping Modification: 3. South Slough Sewer Discussion: 4. Water & Sewer Rates Update: Meridian City Council Agenda - February 26, 2002 Page 1 of2 All materials presented at public meetings shall become propcrty of the City of Meridian. Anyone desiring aceommodation for disabilities related to documents and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. 5. Trunk line Assessment Fees Update: 6. Water Service on North Locust Grove Road North of Vienna Woods Subdivision: C. Parks Department 1. Continued from January 22, 2002 Meeting: Naming of 58- Acre Regional Park: 5. (Items Moved from Consent Agenda) 6. Meridian Ice Skating Development Fund Presentation: 7. Tabled from January 22, 2002 meeting: Discussion of Cell Tower Draft Ordinance: Meridian City Council Agenda - February 26, 2002 Page 2 of2 All materials prescnted at public meetings shall become property of the City of Meridian. Anyone desiring accommodation for disabilities related to docu ments and/or hearings please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the public meeting. March 1, 2002 MERIDIAN CITY COUNCIL MEETING March 5, 2002 APPUCANT ITEM NO. 3-B REQUEST Approve minutes from February 26, 2002 City Council Regular Meeting AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POUCE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS ~ ();,r Date: Phone: Materials presented at pUblic meetings shall become property of the City of Meridian. Meridian City Council Meeting Februarv 26. 2002 The regular meeting of the Meridian City Council was called to order at 6:30 P.M. on TuesdaY1 February 26,2002, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Keith Bird1 Bill Nary, Cherie McCandless, and Tammy de Weerd. Others Present: Bill Nichols, Mike Worley, Brad Watson, Gary Smith, Stacy Kilchenmann, Kenny Bowers, Shari Stiles, Tom Kuntz and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: We will have roll-call attendance please, Mr. Clerk. Item 2. Adoption of the Agenda: Corrie: Item number two is the adoption of the agenda. I have had a request by Mr. Gary Smith to add a department report on the discussion of Silverstone building permits. We have had some different things come up and I asked if he would discuss that with the Council and get some direction there. With the Council's approval I would like to add item number seven, Public Works report which would be very short. Then I had two other questions I need to ask the Council after the discussion of the cell tower- who is planning to go to the AIC Conference and the Leadership Prayer Breakfast attendance. So, that will be at the end. Are there any other improvements to the agenda? Or additions? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would adopt the agenda as noted -- beg your pardon? With amendment. De Weerd: Second. Corrie: Motion is made and seconded to adopt the agenda as amended. Further discussion? All those in favor of the motion say aye. MOTION CARRIED: ALL AYES Item 3. Consent Agenda: A. Approve minutes of July 18, 2001 Special Budget Workshop: Meridian City Council Meeting February 26, 2002 Page 2 of 39 B. Approve minutes of February 12, 2002 City Council Special Meeting: C. Approve minutes of February 12, 2002 City Council Regular Workshop: D. Locust Grove Overpass Agreement: Corrie: Consent agenda contains items A, B, C, and D. what is the Council's pleasure on the consent agenda? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I have one question and I know it's on the consent so I take it that our attorney is the overpass agreement - its fine? Corrie: Bill would you like to talk about that, take it off the agenda and talk about it? Nichols: Sure. Bird: Mr. Mayor I would like to move Item D, the Locust Grove overpass agreement to item 5 D and with that I would move that we approve the consent agenda items A, B and C. De Weerd: Second. Corrie: Motion has been made and seconded to approve the consent agenda with item D being moved to item 5 D. Further discussion? Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Just so the clerk would know, for item three A1 the minutes of July 18, 2001, that I have abstained for those approvals. Corrie: So noted. Mr. Clerk Roll Call. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, abstained. MOTION CARRIED: ALL AYES - Councilman Nary abstained. Item 4. Department Reports: A. Finance I Accounting Department: Meridian City Council Meeting February 26, 2002 Page 3 of 39 1. Finance Report: Corrie: Department reports four A, Finance and Accounting Department. Finance report is Stacy. Kilchenmann: Mayor and members of the Council, you will find in front of you a hand that starts out - it says best practices in public budgeting. What that is - if you would just read the introductory paragraph, several government finance agencies, and private agencies formed a council called the National Advisory Council on State and Local Budgeting. It was completed in 1998 and I think this whole document is an excellent framework to use to guide us through our budget process as we continue to refine it and add the strategic planning and so forth. However1 the document itself is very lengthy and guaranteed to put you to sleep within ten or twelve minutes. What I am going to is each time I do a finance report. I am going to briefly cover part of this plan. Some of the items in it are really fairly technical. There are procedures that I need to develop and write for your approval. But some of the things are broad and are things that would fall into Council's responsibility, into your area. So I am going to try to briefly cover the verbiage and provide you with examples of different cities throughout the United States. Cities that have been selected to be - they call them practice examples for this document. The document is organized into four basic overwriting broad principles. Then under each principle are what they call elements. Under elements they really get to the nitty gritty and they have what they call practices and that is where they provide actual examples which I think are useful. The first principle is to establish broad goals to guide government decision-making. I think that is what the direction you have been taking with the strategic plans. It has -there are three elements under that. The first is to assess community needs, priorities, challenges, and opportunities. I think that is one that we really need to incorporate not this year so much as into our budget process but will it be able to incorporate next year when we have the strategic plan and we can use the budget as an interactive document with the public. I have provided an example called Linking Strategic Planning and Budgeting in Scottsdale Arizona. I think it's really interesting and it's good. Obviously we can't adopt everything that other city does but if you ever have a few moments and go to Scottsdale's website and go to their budget area. It is extremely informative. The second element is identify opportunities and challenges for government services, capital assets, and management. I think you have just gone through an extensive exercise in doing that. The one area that I think we need to try to get done this summer is the capital improvement plan. I notice that in any type of grant application process, we really have to have a prioritized capital improvement plan before we can get very far with that. I know Tom has one and his is done. If we get Fire and Police and put those together, I will probably ask you to work fairly quickly and prioritize that. We need to have that in place. The third element is development and disseminate broad goals. That is probably the next step in the strategic plan issue once we get this document put together as to how we are going to follow up with it and make that available to the public and so forth. That is alii have on that. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. Meridian City Council Meeting February 26, 2002 Page 4 of 39 De Weerd: Stacy, on the capital improvement plans, you covered our general fund. Do you have capital improvement plans on the enterprise fund? Kilchenmann: I have, yes. I don't think it is complete. It is as complete as it's going to be for a year. De Weerd: Whatever that means. Watson: Mr. Mayor, Council members, Council member de Weerd, we are finishing up a water system master plan, relatively speaking1 in the next couple months. We are in the process of selecting a consultant to update the wastewater facility plant, which will take about a year. Those always have capital improvement plans that aren't so much based on year but on level of service as it relates to population growth. Does that answer the question? De Weerd: Yes. It does and I understand as things are prioritized and reprioritized, those kinds of things, the sewer and water plans are going to change. Kilchenmann: The first - and also you have your budget development manuals and we are going to really hit the ground running and try to get that started, so if anyone has any questions on anything there, feel free to call me. Or if you have suggestions or , things you think we should add. I think this year it would be good if each liaison worked with their particular department all through the process so that when you come and actually sit down and have the budget setting, you can really be a voice for your department and you can really understand what they are asking for. I will talk to the department heads again and make sure they make that contact. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I think that most if not all the department heads saw the value behind that last year - in what they got or didn't get. And usually if they didn't get something it was not very well explained. That was kind of learning under fire and we will be better this year. Kilchenmann: We missed our quarterly variance analysis so I am just going to briefly go through that. That would be the quarter end at December 31, 2001 and you probably don't have that in front of you - it is probably in your giant notebook that I gave you. I will just run through it quickly. Citywide1 a couple items. One is that the Christmas party averaged 30 dollars per person, which is a lot more that it normally has been. It is normally been ten to twelve dollars per person. So that caused everyone's miscellaneous budgets to go over. Additionally, apparently we didn't pay the bill for last years Christmas party, so that is also an issue that will make us go even more over budget. I suggest in the future that we will set a budget. Corrie: Let me explain that. De Weerd: That would be nice. Please Frank don't print that part of it. Meridian City Council Meeting February 26, 2002 Page 5 of 39 Corrie: Please put your fingers in your ears please. What happened was they somehow missed sending us the bill. When they discovered it, they discovered it this year and they sent us the bill. We kept saying what happened and we thought they had messed up on the food and didn't have enough and we thought that well through the kindness of their heart they were just going to forget it. Well they didn't and we did. So we got a double whammy this year. I talked to Mr. Nary about it and he said he'd be happy to pay it anyway. Nary: Is there a raise in that? Corrie: Its coming Friday. Kilchenmann: We will probably set a budget for our Christmas functions in the future. Contract labor. There are six, at least six employees that I know of that are going to have babies between February and June and one of them is gone1 that's ours. So it is going to require - we are going to have start using more contract labor than we anticipated. We will try to be creative with that. I think that we can squeak through that without having to amend the budget. We do have some left over money in the mayor's budget because we have budgeted to pay him full time all year and we weren't able to do that. So I think from the general fund we can jockey that around and come out all right in the end. Depending on how quickly, they all come back to work. Administration, one area, there are a couple areas. One was codification expense. We didn't have a budget for that and we have actually spent 7400 dollars - that will probably come out all right when you balance it with the other government, because I don't think that total budget will be spent. Then advertising for vacant positions. Pauline has spent a little more than she anticipated for that, but she also has been filling some newly budgeted positions. So, that may trend out okay as the months go by. Nobody else is allowed to leave. The overtime is over budget but the overall personnel budget is at budget and that continues through March. So they are okay. Administration and records spent 50 percent of their office expense budget but that may just be because they bought all their office supplies early in the year. Fire - same situation with the overtime. Same in March, but they are still okay with their overall personnel costs. Salary savings are helping them out. Building maintenance, that went a little more than they anticipated because of some repairs they had to do. But this should still be okay. Parks - they had some unexpected costs of printing the Comprehensive Plan copies. Their copier expense is slightly over. The office expense was over because that turned out to be some costs incurred with the Comprehensive Plan - so overall their budget is fine. The utility billing, they are paying an unemployment claim for which we probably will have to make an adjustment for, an amendment for at the end of the year - we will see how that will be. They will also have to hire a couple contract labor people too. So that is kind of straining their personnel budget. The bad debt loss, we talked about that previously. They are writing off an accumulation of bad debt from the last three years or so. That is one area they have really gone over in. The waste water treatment plant - the treatment plant budget for maintenance is over spent and continues to be overspent through March1 but his overall budget if you add his repairs and all the other line items in, he is fine. I don't think he will have any trouble with making his budget. That was basically the results of the quarterly analysis for the first quarter. If you go to March, interest in investments continues to be low. In fact, our investment advisor is still advising us to Meridian City Council Meeting February 26, 2002 Page 6 of 39 use the Idaho pool. So we are doing that. Actually our interest income is up a little from last year and I think its because we are pretty aggressive about moving our excess cash. So I don't really see that interest rates are going to hurt us. Then you will find your overtime graphs. The other one I wanted to go through briefly are the potential budget amendments. What we will need to do - we tried to put page numbers on them - a couple things that have been added on here. One is that we will need to add if you are going to add the new police positions you will need to amend the budget and add the full time equivalent positions even though you have the salary savings we need to appropriate the actual positions themselves. So that would be a position with no funding. Then the item on the bottom under items under consideration, the very last line it says installation of Lennox server was not included in enhancements. That is one where public works had asked to buy some new software but they didn't budget the installation which was like five hundred dollars. So, they actually do have enough money to buy it but they wont be able to buy the new computers that they budgeted. I would probably advise that they wait until next year to replace those computers. That is something we can look at when we get closer to doing the budget amendment. I think that is alii have. Are there any questions? De Weerd: Mr. Mayor Corrie: Mrs. de Weerd. De Weerd: I guess it's not of Stacy - will how are we doing on our laptops? Budget just reminded me. Berg: Mayor and Council, Council member De Weerd. We have received the laptops -- I believe it was Friday late. Terry went through them yesterday to check the computers are far as - if they had all the software that was required. They are missing some memory so we have that being shipped to us. He will start working on checking them out and getting them ready for accepting the disks from the Laser fische program. We are in the process of ordering cases for them so you can carry them and not damage them. He anticipates about a two-week period to get them all ready to go. De Weerd: Thank you. That is great news. Berg: We will be working eighty-hour weeks to get this done. De Weerd: I didn't see that in our budget amendment. Corrie: It is free time isn't it Will? I am getting one just like yours - getting a good deal on them. Any other questions? Bird: I have none. Corrie: Thank you very much. Public Works. Smith: Thank you Mr. Mayor, Council members. Corrie: Gary1 can you hold on just one second. Meridian City Council Meeting February 26, 2002 Page 7 of 39 De Weerd: Stacy, I just had one more thing since we were still under the budget report. We have been talking for the last month or two about considering on signing PO's and whether it should be the one thousand dollar or five thousand dollar and what the thinking was behind it. In our discussions we have had we saw that five thousand as that magical - because there is a requirement from the State law requiring three bids. We have been signing them after the fact, which doesn't make a whole lot of sense. So the five thousand made more sense that a Council member would meet with their department that they are liaison to, to look at the three bids and then sign it prior to the purchase. I have talked to most of the Council members and would like to get their thoughts on if that's something we want to instruct the finance department to do or not to do. That is the question. Corrie: Mr. Nary. Nary: Would the process be that the - to look at the three bids, so this is before the bid is awarded? We would be doing that? I guess I am not sure- De Weerd: Generally - I am sorry I used bids instead of estimates. Nary: So you are talking about something that wasn't formally bid, you are talking about informal bids, just getting the estimates. De Weerd: They are required by law have three estimates if its over five thousand dollars. Nary: J guess my thought was that - I think I am the one who brought this up - that it does seem like a better cut off because it does have some relation to some real expenditure. I am a real big believer that department heads are given these budgets to work with and we need to let them have that flexibility, but I think that is a pretty sound intermediate step for the Council's involvement at that level. Sometimes a thousand -- I think it just depends on when it gets billed, who sends the bills, sometimes they get collected under a thousand dollars, and sometimes they don't. So it seems like five thousand dollar level would have some relationship to the statute and make more sense - I would be in favor. Corrie: Any other comments? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I have no problem with that but I still believe that as a city, using purchase orders, and I know five and ten dollar ones don't mean - we need have the purchase orders up and wrote and signed off. Private business don't order something and then write up a purchase order and have it signed. You can stay under a thousand doing that. This five thousand deal, J still think that the liaison Council people who are responsible for the financial part of the city, need to be reviewing this stuff and I still think there is a way we need to get some purchase orders out and signed before the fact. Most of the time, ,.' I Meridian City Council Meeting February 26, 2002 Page 8 of 39 purchase orders aren't even wrote up or given out until the invoice comes. We either do it off of purchase orders or throw the purchase orders away. And purchase orders should go first. De Weerd: Mr, Mayor. Corrie: Mrs. de Weerd. De Weerd: I would agree with that. That is good accounting practice. I met with the Council president over in Boise and talked with them on how they did some of this. The Council still takes responsibility for every check written, So you know you still need to review your print outs and those kind of things. Its not exempting us from those kinds of responsibilities but it is at least making the process more efficient. In raising it and making some kind of rhyme or reason to where the level of what we need to sign PO's on. It seemed like even our fuel bills, collectively, if you put them all together, they were going over a thousand dollars and that seems like an expense we should not be signing a PO for, Like Mr. Nary said, it puts some kind of explanation or justification behind a certain level. So if everyone feels comfortable doing it that way, lets give it a try. If you find that it's out of your comfort level, we can revisit it. Bird: I have no problem with it at the five thousand but I want the purchase order signed before the invoice gets there. That can be done - anytime you are buying something for five thousand, you know ahead of time that you are going to be purchasing it, the same as private has to, you fill out your purchase order and I don't say you have to have the Council sign it - but at least the department head1 when the people go to pick up the product or they send the product, that PO is in their hands. De Weerd: And that is any PO. Bird: Yes, any PO, De Weerd: and the five thousand level, Mr. Mayor and Stacy, if you can explain that to the department heads and we can contact the department that we are liaison to and lets give this system a try. Kilchenmann: Council and mayor1 we will put that into writing so that you have something like a procedure or policy that we can follow and bring it back to you. De Weerd: Thank you. Thank you Mr. Mayor. B. Public Works Department - Gary Smith: 1. WWTP Lab Change Order: Corrie: Gary. Thank you. Smith: Thank you Mr, Mayor and Council members. First item I have is a change order for the Waste Water Treatment Plant lab project. You have in your packet a memo from Leonard GradY1 our staff engineer to Brad, concerning the proposal for a change order Meridian City Council Meeting February 26, 2002 Page 9 of 39 at the Waste Water Plant. Presently the construction of the new lab is almost complete and our contractor is Guho Construction. They have done a great job in constructing the new lab building. As part of the new lab construction, there is also some remodeling that needs done in the existing laboratory area in the control building. They are already on site with their forces. We have received a competitive bid for the remodeling and they are covered under the existing contract as far as the contractual requirements in working with the city. The amount of the change order is $12,312.00. Our superintendent had budgeted $20,000 for the remodel portion of the control building. So our recommendation to you is to approve the change order to Guho Corporation for $12,312.00 to remodel the old lab building. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary what was the original contract- Smith: For the lab building itself? New lab building? Bird: We should note that in here. Smith: We don't have the exact figure Councilman Bird - it was four hundred some thousand. Bird: This is change order number one or two? Smith: It is number one, yes. Bird: I have no more questions. Corrie: Any other questions? A little English problem there. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I move that we approve the change order to Guho Corporation. Change order to the original contract for $12,312 for remodeling the old lab building and authorize the mayor to sign and clerk to attest. McCandless: Second. Corrie: Motion is made and seconded to approve the change order for the lab remodel at the Waste Water Treatment Plant. Further discussion? Hearing none, Mr. Clerk - Mr. Gigray, do we need -- De Weerd: Nichols. Corrie: It is going to be a long night. Now. Meridian City Council Meeting February 26, 2002 Page 10 of 39 Nichols: I am off early today. Corrie: Do we need to have Roll-Call vote on these things? Its not a land use - it's a contract. I can do everything by vote if we need to. Nichols: I would recommend that you do a roll on anything that involves the expenditure of funds. Corrie: I think I have got myself covered here. Mr. Clerk would you have Roll Call please? Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. MOTION CARRIED: ALL AYES Corrie: All ayes, thank you Mr. Nichols. Gary. I may be leaving early tonight. 2. Award of Contract for Digester Piping Modification: Smith: Thank you mayor and Council. The second item I had this evening was the addition to digester piping at the Waste Water Treatment Plant. This addition will allow for better maintenance of the digester. I am not up to speed on the technical part of this but it's an addition that our Waste Water Superintendent had requested to better facilitate the operations of the digesters. With the scope of work in hand, they solicited three quotes, that are shown on your memo. Drake Mechanical was the low estimate at $14,877. Irminger Construction at $17,463.40 and JC Constructors at $17,400. We would recommend on the basis of these estimates that Council award the contract for the digester piping addition to Drake Mechanical in the amount of $141877. Corrie: Any questions? De Weerd: I have none. McCandless: Mr. Mayor. Corrie: Mrs. McCandless. McCandless: I move that we award the contract for the digester piping addition at the Waste Water Treatment Plant to Drake Mechanical in the amount of $14,877 and authorize the mayor to sign and clerk to attest. Bird: Second. Corrie: Motion has been made and seconded to approve Drake Mechanical at $14,877. Any further discussion? Roll Call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. Meridian City Council Meeting February 26, 2002 Page 11 of 39 MOTION CARRI ED: ALL AYES 3 South Slough Sewer Discussion: Smith: Thank you mayor and Council. Next item I have is the discussion on the status of the South Slough sewer extension. On the overhead projector Brad has presented to you the project limits of that extension. Ustick Road is the horizontal line at the top of the picture and the roadway coming off of Ustick and snaking around south and to the east is Leslie Way through the Carol Subdivision, over to Eagle Road. And then from approximately the curve on Leslie Way back to the west and a littleto the north is the South Slough itself - that point where the crosshairs are, that is Chamberlain Estates Subdivision. That would be the beginning of the project. We met with our consulting engineer last Friday I believe it was. We were provided with some information that their test hole data - their boring logs for subsurface soil conditions show that we had some fine sand at the approximate elevation of the sewer line. Particular bore hole was just west of Leslie Way in that area. The concern is that with the rising ground water, we are going to have some problems with trench excavation at the depth that we are digging. With the fine sand, with the ground water, the high ground water that is anticipated in there. We also have a situation with one of the easement providers just to the east of Wingate Lane. Some folks by the name of Dauven that have a horse arena. We are -- the alignment for the sewer line through there is the along the north edge of the horse arena. These are show horses that they have - I think they are jumping horses1 not quite sure of the exact terminology but during the summer months they have horse shows there. The window of opportunity to get the sewer line through that area is very limited between now and the time they would start their horse show presentations. We have advertised by hanging some notices on doorknobs throughout the Carol Subdivision, for a public information meeting for the residents in that area to discuss the project and that meeting will be held on the 28th of this month at the Riverview Elementary School in the evening. The process of putting out the door hangers, Brad has received several phone calls from residents who are also interested in water service. In reality it's probably a good comment because we will have the width of the street removed in the installation of the sewer line. So we will be paving back a new street, curb to curb. Putting water in at this time would make sense, we really didn't consider it in the beginning just because of where they located and typically we don't get this kind of response from anyone when we are putting in a utility in the rural areas. We are not sure exactly what that interest is, hopefully we will find out at the neighborhood meeting that we are having Thursday evening, to better make a decision and how to proceed as far as financing is concerned. Whether or not we enter into - some kind of an LI D is formed to do this or just how it could be financed. I think it's a worthy subject to discuss. Over on the Packard Subdivision, Packard Acres No.2, to the west side of Wingate Lane - we need to coordinate with them to hopefully get the length of the trunk line, that length that Brad is following with the crosshairs, constructed as part of their development. Hopefully we can ride their shirttails, with their sewer contractor to get that portion done ahead of the main contract. They will construct as part of their project the portion that is shown in that roadway - crosshair starts right there and goes to the north and to the west to the lift station. That will be constructed as part of their project - excuse me, it is constructed. So we are looking at the portion that is outlined1 yellowish green - I have troubles with colors sometimes. We also are still in need of the easement from Allemans. We have an access issue in getting to the Meridian City Council Meeting February 26, 2002 Page 12 of 39 sewer line for construction. Because of the prohibition on the use of Wingate Lane, that has been leveled against anyone outside the residents that live on Wingate. In order to construct the line1 we have to cross Alleman's property to proceed, upgrade and that hasn't been acquired to this point. We have half a dozen issues that is causing us to postpone this project until - the ground water is really a major concern. So we are proposing to postpone this to bid September the 1 st, to start construction November the 1 st. I have been in contact with Winston Moore's office and talked to - Winston wasn't available, but I talked to Jonathan Seal today, outlined the situation to him. Brad has a meeting on site with a property owner to the east side of Eagle Road tomorrow to review this along with an issue that this property owner has. So that is an update to the South Slough Sewer extension. It has been difficult. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary, we already have the water going down Ustick, don't we? Smith: Yes sir, correct. Bird: So what we are doing is just down around Carol and Leslie Drive? Smith: Yes, we would tie into Ustick with the water, extend it south in Leslie and then east to Eagle Road. We have water in Eagle Road within probably a hundred feet of Leslie, where Leslie connects to Eagle Road. We would then extend it south on Eagle and tie onto the piece that was constructed by John Barnes when he developed Stokesberry Subdivision. That would loop us around Eagle Road to Ustick. Bird: Mr. Mayor. Gary, also where we have the sand and stuff we are going through, is boring an option or is it just too expensive or no area to get set up in to bore through that kind of sloughing ground. Smith: We have a short length of pipe, Councilman Bird, that will be bored. Where Brad's crosshair is on Leslie, right on the Slough. That is bored to the west along the Slough we had an issue with that property of existing landscape. That is the Youngstrom property, 2631 Leslie Drive. That length of sewer line from where the crosshair is to Leslie would be bored and cased. But that was to relieve the damage to landscaping that exists there, and facilitated the easement from the Youngstroms for the sewer line. Bird: Gary is it quite a bit more expensive to bore than actually excavate? Smith: It is and I can't quote you any prices, I don't recall what the numbers are. Bird: If you are doing a lot of shoring and stuff with sloughing sand and stuff, maybe the boring isn't outrageous. If you have to put shoring up to keep ground from coming in - Smith: I don't recall the exact location of the boreholes. They had a half a dozen that they bored on the length of the project. I remember that there was one up above on Meridian City Council Meeting February 26, 2002 Page 13 of 39 Leslie near Ustick. There was one I think just to the west of Youngstroms, there were three, or four others scattered along the length of the project. I am not sure of the exact subsurface conditions in all of the bore holes1 but the engineer from J-U-B cautioned us in that area - the Youngstrom's area-that we had this sand and I recall when a section of the sewer on this South Slough was built from Meridian Road east, by Brown Construction, they were going through a pasture with it and it was the head of that subdivision that developed which I can't recall the name of it but they had a trench that was wide enough at the top to - you could put a building in there and what happened is that they ran into an underground spring, and then with the fine sand, it just fell apart. They had a terrible time stabilizing the bed for the sewer line as well as trying to control the width of the trench - they were using a box at the same time to do that. I remember on - this has been a lot of years ago when they bored under the interstate, the boring cost was about $125 per foot for that. I just don't know what the depth was, maybe Brad can recall, out on the Five Mile, that is a lot bigger sewer pipe. I think it was 24 inch wasn't it? They built out on the Five Mile Relief Line - it was also deep but I don't know what the per foot cost was on that pipe was. It is about 70 dollars per foot. Bird: That's the one we just bored under there out by, west of St. Luke's through to Van Auker's? Smith: That wasn't a contract the city handled - that was done by a developer, by Voigt. I don't recall the cost of that, I just don't remember. One of the issues that you have is that every time you have a change in alignment you would have to have a manhole plus you have to open up an area of ground that is large enough to put your boring machine into it. You end up with a pretty good sized hole and then with the line kinking its way through there as you can see on the overhead, you would be digging lots of bore pits and it could get pretty expensive. I just hated to bring any kind of news like this to you this evening but it just seems like we are up against a situation that we can't recover from in the time we have left. Bird: Do you see any reason why it can't go out for bid September - *** End of Side One*** Smith: No sir. Bird: What is the duration? Estimated duration. Smith: I think its six months. Bird: Can you - do you believe you can do it in six months through the winter? Smith: Yes. Bird: Because if it rains and snows in there you are not going to be - get in on property very well. Smith: Well, yes -- you can see on the overhead that there is quite a bit of the system that is in a public right-of-way and obviously we will go through the lower portion first. Meridian City Council Meeting February 26, 2002 Page 14 of 39 Start at the low end, dig uphill, and get to Leslie within - I don't know how many feet that is. Probably looking at fifteen hundred feet or -- Brad says thirteen. If you got a hundred feet per day, you are in there for a couple weeks, three weeks before you would get to a hard surface, a paved surface. During November it should be pretty good construction weather. Bird: Gary1 you said bid September 1st? Smith: We would put the project out for bid on September 1st, advertise it for bid. Bird: Why can't we put it out and have the bids in in August? Put it out in July because the bidding of it, whether the ground water is two foot or one foot or fifty feet. The actual bidding of it, they don't have to go out and drill test holes or anything. And then have it ready to kick off September 1st when the water is down. Smith: Well, we typically in this area, unless we have a drought and we are not going to have one this year, water will be in the ditches until October 15th. Once the water goes out of the ditches, it takes about two weeks to start seeing drop in the water levels. I think even constructing beginning November the 1St, we are going to be pushing the envelope for seeing the ground water drop. Historically the Slough has had water in it a lot, because downstream the Slough turns into an irrigation ditch. They changed the name on it from the South Slough to the Finch Lateral and it becomes irrigation water. I understand what you are saying and if we were - if it wasn't such a high ground water area we could certainly do that, but we are concerned with that sand and high ground water that we would be flirting with real trouble. Bird: That is probably still one of the few areas within our immediate impact area that is flood irrigated too. A lot of the ground out there is still flood irrigated. Smith: Yes. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: Gary, what is going to change in order to get the last easement you need? Smith: My plan is to revisit the situation with Mr. Alleman as far as what we have prepared and submitted to him. I am not sure where the annexation bills are that were presented to the legislature this year, I don't know what the status of anything is that was presented. Maybe Mr. Nichols knows? As you may remember, Mr. Alleman's concern is annexation of his property without his consent. Bill prepared - Mr. Nichols prepared an agreement for Mr. Alleman that outlined the conditions, I believe, under which annexation could take place. My first effort will be to press Mr. Alleman to take that to his attorney for review. I don't think he has done that yet, though we requested it when I sent it to him. Obviously if we can't proceed in this manner, Mr. Nichols has stated that he is not willing to propose anything beyond what has been proposed to Mr. Alleman. If we can't proceed with the agreement that has been prepared, then I don't know that we have any choice but to proceed the way we don't want t01 the way I don't Meridian City Council Meeting February 26, 2002 Page 15 of 39 want to - that is the condemnation route. I have never been involved in that personally. I have heard that it's a very arduous process and can be - Vern Alleman has not made any, I don't feel1 unrealistic request to us other than the annexation issue. He is not requesting any payment for the easement. He is requesting that certain things be done, which we have agreed to. We have agreed to not install an access road across his property over the sewer line which is a typical detail elsewhere. We have agreed not to bring any manholes to the surface on his property, which sometimes we don't anyway because they continue to farm over the sewer line and the manholes are just an obstacle for them. We are providing service stubs out of the main line up to five feet below the ground surface for future development of his property. He has obtained a preliminary plat layout of his property that shows how it can be developed at a future date. That is in -coincides with the alignment of sewer trunk across his property. We have address a myriad of other issues with him. In my mind they are not significant and we can accomplish those things. But the annexation issue is the one overriding thing that he is hung up on. I don't think he is going to change his attitude about it. De Weerd: And that is something that we can't encumber future Councils on, is that what I understand? Smith: Yes ma'am. That is the feeling - well, Mr. Nichols can probably express it much more eloquently than I but that is - he is not, Mr. Nichols is not willing to make that kind of statement as a contract city attorney. Is that correct? Nichols: Mr. Mayor, members of the Council, Mr. Alleman wanted a guarantee that he would never be annexed if the agreement was entered into and I can't give that guarantee, I cannot do it. Essentially, he was asking to be able to sue me or my firm if this Council ever did annex. I am not willing to put myself or my firm in that position. I will tell you that there are two current annexation bills, one is an amendment to the proposed Ale bill. That bill as amended in the Senate would exclude from annexation even enclaved properties if they are agricultural properties. That is a new amendment that was made last week. The other bill is one that Shirley McKague has proposed in the House which goes back to two years ago, which is a straight out you don't get annexed unless you consent under any circumstances bill. That is the status of the legislature. My recommendation to the Council would be that if we can't get the easement from Mr. Alleman that you go ahead and condemn it and build the sewer and do the condemnation action and pay the damages for the taking and be done with it. Corrie: Gary, refresh my memory - how many acres does he have? Smith: Total acreage Mr. Mayor is about 18 acres I believe. If this parcel that we are crossing is just a rectangular portion that is bounded on the north by - actually it runs all the way to Ustick, its that long rectangular portion but the South Slough kind of cuts through the middle of it. That is the piece we are crossing, the portion south of the Slough. It is about six acres I think. Eight acres. Eight acres and then another eleven. Close to 19 acres. In actuality if you look at it, there is residential development on the west of him, residential development on the south and residential development being constructed on the east. He is bounded on three sides by residential development and its really a parcel that is just prime for development as a continuation of the streets, of Meridian City Council Meeling February 26. 2002 Page 18 of 39 to make that extension in order to protect our service area within our area of impact. This is a similar situation. Our ordinance requires City Council approval any time we extend services beyond corporate limits of the city. I wanted to bring this item before you this evening for discussion and or decision. The small-scale map that is attached outlines the site of the project and its relation to our Vienna Woods Subdivision that is developing by Skyline Corporation and the end of our existing water line. The site designation that is shown by the Ada County Development Services is I think the dark shaded area, is the boundary of the Westborough Subdivision, of which the church is the very southerly projection of that dark shaded area. That is about all the information I have, if you have any questions I would be happy to answer them for you. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Gary, what is your recommendation? Smith: I would maintain the same recommendation I had for Summer's Funeral Home. I think that we should make an effort to extend the water line. De Weerd: Did we pay for the extension of that water line then? Smith: Yes, we did. De Weerd: Is there a concern, if you do this that there will be any repercussions from Westborough -that we will see them come back again? Smith: I don't know whether Westborough requested water service - Brad said they did. I don't know Council member De Weerd. I am not sure. Anything is possible - I guess we were looking at a different demand also, with the subdivision. Obviously we still have to be sure we can supply the water that this church would need for fire protection. That is a primary concern that we need to run that through our computer model and make sure that we do have the flow at the end of the line that would be required for the church. I am sorry I can't answer your questions, I don't know. I think that is Westborough came back in and said hey, how about me? We would need to be looking at a well. That is a feeling I have - that we would need a well out there in order to provide the water flow for a subdivision of a different density. Corrie: Gary, has DEQ actually approved the on-site septic system tank here? Smith: Mayor and Council, I don't know - actually Central District Health would be the one involved with the septic tank approval but I don't know that they have. I would assume that there has had to have been some kind of contact with them in order for them to show this - they did show on their little sketch that they sent with the application, the development and site plan of the project did show the septic tank and drain field. Corrie: I could be mistaken but I think DEQ was stopping all septic systems. Meridian City Council Meeting Februal)' 26, 2002 Page 16 of 39 sewer, of water. But Vern, he enjoys farming. That is what Vern does1 he farms. That is what he enjoys, so that's that. De Weerd: That's fabulous. Is the reason why we cannot go along the ditch easement because of the subdivisions to the west and you have to align it with that stub? Smith: Yes ma'am that is part of it. Even though the ditch is on an easement I believe through here, its still private property and if we were to place a utility within the easement for the ditch1 we still need the property owner's approval as a separate use. Corrie: Mr. Nary. Nary: Thank you. Mr. Smith. What would be the estimated cost to go around? Smith: Councilman Nary, Mayor, and Council, I don't know. We have not investigated to go around. I am not sure - I don't know how we would get around it. The only alternative that we have even talked about it in a general - just touched on it was to enlarge the lift station that is existing for Packard and pump around it. But that would only be a very temporary thing because you can't pump the flow that would be in the South Slough into the subdivisions to the west. The line isn't large enough, the gravity line isn't large enough. And to flow by gravity, you are going uphill in both directions north and south. I don't know. I don't have a good answer for you. Nary: I guess the reason I ask is there is obviously a cost to condemnation and going through that process - before we were to take that step, besides the ill will with it that it causes, huge cause - before we would do that I wanted to know what would it cost us to go a different waY1 I was just looking at that map. We are kind of in the middle, so going north or south cost wise is not significant in the engineering, which is better. I don't know, I am not an engineer, but it looks like it is in the middle of that property. Smith: It is, you are right. It is pretty close to the middle. Nary: Distance wise it is the same, it is just whether engineering wise it would make a difference to go north and around or south and around it. Smith: Obviously you need to make grade. You have an elevation at the east side of his property and then you go north and then west and south it's a longer distance than if you went straight west. You would have to make elevation and I am not sure, my gut feeling is that you won't make it. You will be going uphill by the time you get to the line. Nary: Thank you. Corrie: Any other discussion? Gary you are asking for a September 1 st request for bid and November, the bids opening? Smith: I just wanted to bring you and the Council up to speed on to where we are with the project and let you know that those are the dates we are shooting for, and the reasons why. Meridian City Council Meeting February 26, 2002 Page 17 of 39 Corrie: Any other questions, Council? Thank you, Gary. 4 Water & Sewer Rates Update: Smith: Thank you. Next item we have is water and sewer rates update. Brad has finished his draft of the water and sewer rate structure. We have passed that off to J-U- B to do an independent analysis of Brad's methods. We wanted to make sure that it's a reasonable approach to what we want to do. We haven't received word back from J-U-B yet and honestly that hand off was just accomplished at the end of last week. I am not sure what their timing will be to get an answer back to us. They said they would hop right on it and get an answer as quick as they can. I think Brad has previously passed out some draft information to you on the rates. We just wanted to be sure before we brought back a final proposal that we had another set of eyes look it over. Either agree or disagree and if so, why. That is where we are on that subject. We very very close to bringing something to you. Do you have any questions on that item? Bird: I have none Mayor. De Weerd: I have none. 5 Trunk line Assessment Fees Update: 6. Water Service on North Locust Grove Road North of Vienna Woods Subdivision: Smith: Item number five, trunk line assessment fees update. We don't have an update for you. We are where we were last time this subject came before you. We have just been flooded with work projects and so I don't have any good news to report on that item. I don't know whether Brad has anything he can lend to that item or not. He said no. The next item I have, item number six is an issue that I wanted to discuss with you concerning a request for comments we received from Ada County Development Services. There is a project out on North Locust Grove Road that is north of Vienna Woods. It is in the proposed Westborough Subdivision that came before you at the last Council meeting requesting sewer service. This is - this project is called Valley Light Community Church. I read on their application to Ada County that sewage disposal would be via septic tank and onsite drain field. Water supply would be via municipal, quote, from Chinden Boulevard - actually it didn't say from Chlnden Boulevard, it said municipal. As you know there is a water line on Chinden on the north side of Chinden Boulevard that is owed and operated by United Water. Our existing water main serving Vienna Woods Subdivision is on Locust Grove Road approximately 2100 feet south of this project site. We are estimating approximately 35 dollars per linear foot to install a twelve-inch diameter water line this distance. That is $73,500. As you recall several years ago we made a flying extension of a water line in Ustick Road from Summerfield Subdivision east to the proposed Summers Funeral Home, which is on the south side of Ustick, east of Eagle Road. We crossed under Eagle Road with a boring operation and figuratively speaking our backhoes, from our contractor - bucket from a backhoe touched the bucket of the backhoe from United Water as they were coming from the east, installing water for the subdivision on the north side of Ustick Road. It was the feeling of the Council at that time that we needed Meridian City Council Meeting February 26, 2002 Page 19 of 39 Smith: DEQ is? Corrie: Yes. Eagle has found this out yesterday. Smith: I see. Corrie: That is why - did they get the approval that they can actually do this? You don't know yet? Smith: I can't answer that now, I don't know. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: Gary, I guess I was curious by your other comment about Westborough needing a well. So your recommendation is - and I understand the reasoning behind wanting to build this water line to provide service to this area. But this waterline would not be usable by anyone else? So we would be spending $72, 000 just to hook this church up to the water fine that no one else can tap into or use it? Smith: Councilmen Nary, Mayor1 and Council, I wouldn't say that no one else can connect to it1 but if anyone else did connect to it, we would obviously have to review it for demand to see what is required for another connection. We are getting quite a ways out from our well supply which is back at Ustick and Locust Grove. We are getting close to two miles away. Typically we locate a well every mile, a mile grid. So we are going to need to look at this through the computer model just to see just exactly what we do have for a provision for supply. My concern is to protect our service area. Nary: Could you educate me then. If we do build this line out here, and you said United Water's line runs along Chinden, somewhere north of this property? Smith: It parallels along the north edge of Chinden Boulevard. Nary: So if we build the water line to this property, they are obligated to hook to our water system? Smith: Yes. Nary: So they are going to be obligated to hook up to us but, to me, if we are really truly trying to protect our service area, shouldn't we be looking at a model to actually provide service to this area? Rather than spending $73,000 just to build one line for one piece of property and then we still have to do a model that this mayor may not - will this be able to be assimilated into this model for the rest of the area? Smith: Yes. Meridian City Council Meeting February 26,2002 Page 20 of 39 Nary: So we would be looking at other things like wells or other lines or something like that? This would be the first step? Smith: Yes sir, you are correct. That is right. I am sorry, I should have outlined for you - our policy for a water line extension is that we building a twelve-inch line minimum on section line roads. So this would be just an extension of what our policy is the only caveat here is the supply. Nary: But if the model shows that we need to build a bigger line to service this area, would we do that or not? Smith: Eventually we would. Nary: I am just thinking, are we going to spend the money to build a line and then in two years dig it up and build a bigger line because our model shows we really need more service to this area than what we have already built? Smith: I think our model - and I am probably speaking prematurely here but my feel is that the model would say that the twelve-inch line is adequate. We would just need a supply source in that area. But we wouldn't want - you are right, we wouldn't want to be digging up a line after we put it in because the model says we need something bigger. If the model analysis comes back that do needs something bigger for some reason, then we would obviously do that, install whatever line the model says we need for service of this area so we don't have to redo anything. Nary: And that would be before we build this line for the church? Smith: Yes. Nary: Thank you. Smith: You are welcome. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I believe Council that if you go down the mile from here, we have a good example of Council making a wrong decision - we have United Water already over to the Catholic Church. I am sure they would live to get right in there too. I have wondered what the consequences are going to be with Westborough too. By just bringing that line up to the church, that has been a very hot subject. I would hope that they get turned down on their septic tank. I have no trouble taking the water line up there but I have a feeling that if you are bringing it that far, that we are probably not going to have enough water to service that whole area without doing another well at that location. I don't have any problem with running the water line up there, but I wonder what the consequences are going to be with the developers down there. I just would hope that Ada County would not allow any more septic tanks in this area. Meridian City Council Meeting February 26, 2002 Page 21 of 39 Corrie: I am not a soothsayer, but I think it would be wise to put that water line up there and take the consequences of what is coming down the road with that. I think United Water is looking for an opening very quickly here. That is going to be one - PUC doesn't mean anything to them, they don't have to follow it anyway. Once they get down south of us, then they can keep on coming very quickly. That is my input, I am not going to vote here, but that is my input. I think you are right Keith. Any other comments? I guess what you are looking for, Gary, is direction from the Council. One caveat here is respective customer agreeing to the conditions. What are those Gary? Refresh my mind, will you? Smith: That would be the providing service to an area outside the city limits, it's our standard agreement for connection that would require them to annex at some future date when they become contiguous. I don't recall what other conditions are included in that, Mr. Nichols, can you recall if there are any? Nichols: Mayor and members of the Council, I believe they have to abide by our ordinances that pertain to the water usage, those kinds of things. Typically, it has almost always been water and sewer, those are the conditions. Corrie: Any other discussion on how the Council wishes to proceed here? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I would move that we approve the request by public works to run the proper sized water line from Ustick Road up to the location, or about Ustick and McMillan Road to the location south of Chinden on North Locust Grove for the church property, approximately 21 00 feet. McCandless: Second. Corrie: Motion has been made and seconded to extend the sewer line, no excuse me, water line - I would really get in trouble there - water line up to the church from the Locust Grove Road - Bird: Mr. Mayor. Could I, the second, this would all pertain to and be subject to making sure that we can supply water off the existing water supply, that we would not put in a new well. Does the second agree with that? McCandless: I do. Corrie: Discussion Gary? Smith: Shari made a comment that only if this project is approved by Ada County. Bird: Yes that is true. Meridian City Council Meeting February 26, 2002 Page 22 of 39 Corrie: I don't think they are going to get a septic system, but that is a guess. Mr. Nary? Nary: No. Corrie: Is that with the motion and second's approval? Bird: Yes sir. Corrie: Any further discussion? Roll-Call Vote please Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. MOTION CARRIED: ALL AYES Smith: Thank you Mr. Mayor, thank you Council. Mr. Mayor did you want to talk about the additional addendum agenda item now? Corrie: Yes, lets do that since you have got it, I wanted the Council to hear it. Smith: As you are probably aware, there is are two buildings under construction in the Silverstone Subdivision at the southeast corner of Eagle Road and Overland Road. This development is being carried forward by I think, Sundance Corporation, I am not sure- anyway, there were two original parcels of ground that comprised this subdivision. So under the guise of two individual legal parcels of ground, two building permits were issued to Sundance for construction of two commercial buildings. Which we have done before prior to platting, we have always allowed one building permit for a parcel of ground before its platted. If you have been out there lately, you can see that those two buildings are well under construction along with some facilities that will support the project. Architectural facilities. We have been requested or advised that the developer would like to construct a third building. This third building would be located roughly due east of the southerly most building. We have a small 8% by 11 sketch of the subdivision that shows the proposed location of this third building. I am not sure who the client is for the building but it - thank you - anyway its about a 115,000 square foot building and its shown on the 8% by 11 that Brad is handing out in the crosshatched area, that is where the building would be located. The plans are being developed right now by the architect for Mr. Anderson. Daunt Whitman and I have had a telephone conversation with the contractor who is Petra, I believe they are building the other two structures for Mr. Anderson also. Right now the plat as I understand, it is somewhere other than at the City of Meridian. I believe it is at Ada County Highway District. Typically we don't sign off on a plat until the Highway District has signed off on it. If the plat were recorded, this conversation would be meaningless. But its not and they are anticipating that they won't have it recorded in the time frame within which they need to start this building for this client. That is the reason for this discussion, I should have prefaced all this other stuff with the reason why we are talking about it. Sorry. Daunt Whitman and I have had a phone conversation with Petra Construction and the contractor, Petra, would like to go out there on that site that is crosshatched and building a concrete slab that would be considered a disposable slab, It would be located somewhere within the parking are of this building, not within the building proper. After that concrete slab is constructed then MeridJan City CouncJl Meeting February 26, 2002 Page 23 of 39 they would build some concrete tilt up panels. They wont be able to obviously build these panels until the plans are completed. The architect is Cornell Larsen, and the engineer who is designing the panels for the building is Pinnacle Engineers. They have to provide the structural calculations for the panels in order for them to be constructed. The contractor is proposing to hire a third party, a materials testing lab to oversee and inspect the construction of these panels. All of this would be done without a building permit through the City of Meridian. That then becomes the question, as to can we proceed in this manner? Is there a, sometime of statement that we need from Mr. Anderson that - I can't recall the title of the statement but - indemnification statement from the owner as far as the city is concerned? All I know is that he is up against a very tight time schedule. He wants to do this in order to get a head start on the construction of this building, in order to have this building constructed by the time the client needs to be in the building. Part of their product is a seasonal product and apparently a majority of their sales centers around the holiday season. So they need to be in by the 1 st of September or something to that effect. According to Mr. Anderson. That is the question. My thought on it is, if he wants to go out there and build a concrete slab that is a disposable slab, that is not an issue to me. If he wants to build panels for a building, and he provides engineering drawings and calculations and provides inspection for the construction that is appropriate for the type of construction that they are doing, provides a documentation for the inspections, it would be no different that if he had a building permit. We were looking at it. In some instances, as far as structural inspections are concerns, they may even be a little more detailed that what we would look at. I don't know but I guess that begs the question, where are we in this process? And they are not, mind you or at least we have been told, that they are not operating within the confines of the proposed building footprint. Everything they are doing is away from that building, however the components they are constructing will be part of the building. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Gary, I have a question. If they are going to do all their pouring on this slab that isn't there now1 how big of slab are they putting up if they are going to pour all the walls? Normally you pour your footings and foundation and then pour the inside of your wall and then you build them there and lift them up into the existing building, using the floor space. But if it's a pretty good sized building, I can't imagine how big this slab is. Smith: I don't know the dimensions of what they are planning, Councilman Bird, Mayor and Council. I do know from years and years ago when I was around tilt slab a bit that they do pour panels up on the top of additional panels so they can stack the panels, one on top of the other, as long as they provide adequate amount of bond breaker between the panels so they can peel one off the other. I think they did something similar to this at the Gold's Gym as they were constructing this. They were pouring one day over the top of our sewer line and I, when I got into the office and told our sewer inspector you need to go out there and see what these guys are doing because they are building this slab right over the top of our sewer line. Come to find out, it was a throwaway slab. They actually built the slab, poured their panels on the slab, set their panels in place and broke up the slab and took it out. And I don't have an answer for you as far as the physical dimensions of the slab. Meridian City Council Meeting February 26, 2002 Page 24 of 39 Bird: If they are pouring on a smaller slab and they are pouring those out, they have to got to stand them somewhere if they don't have the footings and stuff ready. Where are they going to set them up at? Most of the time, those aren't light little things that you lift up with a hand crane. Smith: No sir, this is a two-story building too. Bird: Yes, it is a two-story building. Smith: I guess the question is, is there any reason they can't proceed with this? Are they proceeding at their own risk? Is there anything we need to do to indemnify the city as far as - you let me start on a building and now you are not giving me my building permit, so what is the deal here? Bird: You say they are going to have their concrete tested and everything - Smith: Yes sir. Bird: -- that they are pouring. Smith: They would have to follow the same requirements as if they had a permit. Bird: You will be getting the test results, you or Brad? Smith: That is typically what we do, we get test results from the concrete testing facility. Bird: They are at their own risk. Corrie: Mr. Nary. Nary: I guess I would agree with Councilman Bird. They are at their own risk and essentially what we are doing is allowing them to use their property to building their building product. It is no different than making a wood frame for the building or if they were manufacturing roof tiles on their site. I think that is really all they are doing. So they are really not constructing a building, it is their risk if they don't get the permit. I don't think we are allowing them to do anything more than construct building materials. I don't know that that is really a big deal1 but it is their risk if they don't get the building approved or something problematic with the design, structure or testing or whatever. I can't see a problem with that. Smith: Thank you, Mayor, and Council. Roger Anderson has a pretty good track record as far as his developments are concerned and I think you can see from the quality of what is going on out there right now, that he has all intentions of moving forward on it. It was just a glitch that we didn't feel comfortable with, without bringing it to your intention and advising you of what the proposal was. Meridian City Council Meeting February 26, 2002 Page 25 of 39 Corrie: Thank you, Gary. He brought this up with staff and I thought this needed your expertise and at least hearing what it is before saying go ahead. If you don't have any problems with that, then take it from there Gary. De Weerd: I don't have any problems. It is their risk. Bird: Let them go for it. C. Parks Department - Tom Kuntz: 1 . Continued from January 22, 2002 Meeting: Naming of 58- Acre Regional Park: Corrie: Lets just hope we don't have what we think we might later down the road. Parks Department. Continued from the January 22nd meeting on the naming of the 58-acre regional park. Tom. Kuntz: Thank you Mayor and Council. As instructed, in your January meeting, you asked staff to put together a small group of individuals to discuss the naming of the 56- acre park, which we did. You should have a memo in your packet dated February 6th. You all have that? The committee came up with three names they would like to recommend to the City Council tonight. They are in priority order. Number one being Meridian Settlers Park. Number two being Pioneer Settlers Park. Number three being Settlers Century Park. The Parks and Recreation Commission reviewed the names in their February meeting and the Parks Commission wanted you to know tonight that they wanted to recommend Settlers Park as the name of the park. Staff recommendation also is Settlers Park. With that I will stand for any questions. Corrie: This is not a public hearing, but you have sat there very patiently Charlotte, and would you like to say a few words? Catlette: Into the mike -- I was hoping you could hear me. My name is Charlotte Catlette. De Weerd: We can but the tape machine can't. Catlette: My name is Charlotte Catlette and I live in the Sportsman Pointe Subdivision. I am well aware of the meeting that you had when you came up with the recommends for Settlers Park. I actually had been out to the park myself not knowing whether the park was named or not, with my family, we have been looking at the area for other reasons. I took my kids out there, did a few cartwheels, and looked off into the horizon. Then I said, wow1 wouldn't it be cool if this park was named after that mountain. I had no idea what the name of the mountain was. Now I have been told that the name of that mountain has been changed recently. (***End of Side Two***) Meridian City Council Meeting February 26, 2002 Page 26 of 39 Catlette: -- did we have a topographical map that was publishing a year or so ago and we looked up to see what the name of the mountain was next to the river that bears the name similar to what you all are remembering as the mountain name and on the topographical map it says that it is called Crown Point. It is something that I would like - I actually discussed this Bruce McCoy. I was cleaning at my house and the newspaper fell out, this was on a Thursday afternoon, after your meeting so it was too late for me bring it to his attention before then. I was looking here, reading the article written in the Valley Times where Mr. Bird, Councilman Bird was quoted as saying, I prefer the name Freedom for a smaller park but not a regional park. For many of US1 the term Settlers has the same weight. For many of us newcomers, we feel that the settlers are important but so are we. When you are talking about something that you want to reach out to the community with. When I look into the horizon, out playing with my children and we look into the horizon, that is what we see. So we thought naming it after some type of thing you see in the horizon, such as that mountain, would be something that is more than likely to pull people in. when I saw on a topographical map the name Crown Point1 it hit home because many of us in our group, in our area that are working on some projects that are affected by this property, have been calling it the Crown Jewel. Now I, in the next line saw, that Mr. Nary also called it the Crown Jewel. He said it may be the largest park we ever develop in Meridian, and the crowning jewel of our city and park system should reflect the area's heritage. I am not saying you need to call it Crown Point because that is what we believe the mountain is now called and that is what is in our horizon, but we think we should find a name that encompasses and pulls in the entire region. So it is something that the children, when they are out there, bring home. Out there catching fly balls, doing cartwheels and kicking soccer balls. When you take their picture, the mountains are going to be in the background. So that is what we think is fitting. I actually walked around town for three days with all my activities. I asked people what do they like better? Settlers Park or Crown Point. I received hesitation from two out of those people. Everyone else said Crown Point. The two that hesitated then said Crown Point when they though about it, and I didn't have to do any talking or persuading. It may be that Settler's is what you choose, it may be that Crown Point is what you choose. But whichever it is, I guess I am asking you all to think about what children are going to see and take home with them. For me I remember the rolling hills, the strawberries, I remember some buildings from the parks where I grew up. I remember all those names of those parks. They are all related to what I saw. They bring the images into my mind and the history is stimulated because of what I saw on the horizon when I was growing up. Thank you very much. Corrie: Thank you Charlotte. De Weerd: You did great. Corrie: Other discussions? Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I just had a couple things about the names and the discussion and I really appreciate what you had to say because that really - I think that was our intent, at least Meridian City Council Meeting February 26, 2002 Page 27 of 39 that was our intent when we decided to rethink the idea of Freedom Park. I appreciate it - I think that was the intent behind the Settlers idea, was that it was to educate the people here, that that was the settlement for the city. That was where the City of Meridian originated from, was that settlement there. I think Mr. Kuntz is exactly right. The Committee did put these in a priority order, but the intent was exactly what you said, it was to educate the people. I recognized what you are saying about Crown Point and all of that, that was the intent of Settlers as well, was to do that. Settlers Century was because of next year, the century of this city. Of course Pioneer or Meridian are self explanatory - it really doesn't matter to me any particular name that we use. The only thing, my personal feeling on Settlers Park is that having Meridian as a part of the name certainly identifies it is here, and I think people would call it that anyway. Pioneer Settlers also explains the point of what we are trying to accomplish. Settlers Century is also the same thing. I guess at some point we need to make a decision. I don't care if we make it now or later - how long did we take to pick the city logo? De Weerd: I hope that is not a measurement. Corrie: I really don't want to get into a conversation here, so - because we didn't invite anyone else to have comments, that's all right. ] said that so thank you. Council, with that in mind, any other comments about where you want to go and how long you want to take to go there? Wagon train or jet plane? Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: I am like Councilwoman De Weerd, I don't want to take as long as the logo. But in the same token, we kind of committed, we told Tom to go back and get this committee. We basically said you need a person here, here, here, and here and come back with us and give us a name. I have no problem selecting a name tonight or ] can put it off. My biggest concern out there is that it gets developed. It can be called the Meridian Park as long as we get it developed - that's only been a ten-year project. That is my thought. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: You know, I did give that some thought and I am sorry, I like the name, but I still will never think of that point of that view as Crown Jewel. It is always going to be something Butte to me. Apparently we don't want to say that word. It looks like an Indian laying there. But - so I will go ahead and make a motion to name our new 56- acre park Settlers Park. Corrie: Do you want anything in front of it, there are other Settlers out there. De Weerd: I believe that is a recommendation that Tom brought. ] know the committee had Meridian Settlers Park but if we are going to call Junior, Junior, just call him Junior. So I say lets call it Settlers. Settlers Park. Meridian City Council Meeting February 26, 2002 Page 28 of 39 Corrie: Mr. Nary. Nary: I know - I think the Council remembers, some information was brought forward that there is a Settlers Park - that small neighborhood park and no body is going to confuse the two, but there is already a park named Settlers and that was part of the rationale in adding other names. I agree with what Council member De Weerd said, most people are going to call it the 56 acre park or they are going to call it Meridian Park or they are going to call it the park on the corner or whatever they are going to call it, but that was part of the reason we had the additional name, to make sure people understood where it was, where it was located, what the significance of it was and that no one would ever confuse it with a small neighborhood park that had the exact same name. De Weerd: That no one but the Public Department knows about. Nary: Or the people that live by it. De Weerd: I guess my motion dies. Corrie: It dies for lack of second. McCandless: I will second her motion with the comment that I appreciate what Mrs. Catlette said and I can understand what she is talking about. But it seems it is our tradition in Meridian to name things with an historical value such as Storey Park, has a historical inference to it. I just like the name Settlers Park. I will second that. Corrie: Even though the chair is fruitless in saying it died for lack of a second, I will take your second. To make sure this parliamentary procedure is correct. Discussion? Do you want anything in front of Settler's Park? I think we all agree that Settlers Park (inaudible). I have a little problem calling it just Settlers Park period1 but that is my two cents worth. Nary: I will caution the Council - the folks from the Historical Commission, Historical Society were very vehement in wanting the additional names in front of it besides just Settlers. They were very strong about Settlers, but just so you know there may be other folks that may have a concern with it. It doesn't matter to me at all really, but there was a rationale behind that and those folks that were asked to come to that were pretty vocal in their desire to have it have all the names. Corrie: Mrs. de Weerd. De Weerd: Mr. Nary, What were those comments? What was their passion behind having something before Settlers? Nary: The number one reason was because they knew there is another park named Settlers Park. So they didn't want another with the exact same name. They wanted the identification to the city, so by having either Meridian - and Meridian Settlers Park was by far the favorite of the group, because it tied into the city, as well as the historical significance of that. The Pioneer and the Settlers Century had the same historical Meridian City Council Meeting February 26, 2002 Page 29 of 39 significance but they were very - these folks were very very knowledgeable of the history of this community. To give you an example, although we think very commonly of the dairy industry being a very significant part of the growth of this community, the people from the historical society consider that to be a new industry to the city. Because it didn't come until after the orchards. So even though it is seventy or eighty years ago, they consider that to be new. So they were very very tied - not that that is the only reason to pick that, I just wanted you to understand how strongly people felt about that. Corrie: Any other discussion? De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: Can it not be just the City of Meridian Settlers Park? Does our historian back there have any - Bird: We have a motion up here- De Weerd: We can't do that during a motion? Corrie: You were on that historical- Thomas: Frank Thomas, editor and publisher of the Valley Times, my two cents is name it Meridian Settlers Park. It ties it to the area, to the community, it gives the city credit for the project, which it deserves. Corrie: Thank you Frank. That is exactly - for Council's purpose I think, that is what I thought too. De Weerd: I can amend my motion to put Meridian in front of it. McCandless: Second agrees. Corrie: Then we have the amended motion is to say Meridian Settlers Park as the name of the 56 acre park. Any further discussion? We have a second on that. In order to have this Chair's prerogative, I am going to have Roll-Call vote. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. MOTION CARRIED: ALL AYES Corrie: Let the record show that the name of the new 56 acre park, for the paper's representative here is Meridian Settlers Park. There are some great things coming down the line - Kuntz: Mayor and Council, just so you know1 the bid on that project closes on March 1ih. Of course all the documents say 56 acre park, so we may have to amend all those and re-bid the project. Meridian City Council Meeting February 26, 2002 Page 30 of 39 Bird: No we are just fine. Kuntz: Thank you mayor and Council. Bird: You have the legal description on that, that is all we care. Item 5-0 . Locust Grove Overpass Agreement: Corrie: Discussion on the Cell Tower ordinance - oh I am sorry, we are still on the Locust Grove Overpass- (inaudible discussion amongst Council) Corrie: -- Locust Grove Overpass, Mr. Nichols. Nichols: Thank you1 Mr. Mayor, members of the Council. This is the final iteration of the various drafts on the reimbursement agreement with ACHD for land acquisition costs associated with the Locust Grove Overpass project. I believe this reflects all of the Council's concerns in terms of a maximum potential contribution capped at 1.8 million dollars. It satisfies the finance department requirement with regard to when the reimbursements would be paid to ACHD. I think those were the final items that had to be worked out. Those were, so, we present it to you for approval so it can be signed next Monday at the joint ACHD and city meeting. Corrie: Any other discussion? Nary: Mr. Mayor. Corrie: Mr. Nichols, excuse me, Mr. Nary. Nary: There is a type-o on the first page, please fix that before we sign it, that is the only thing I saw. One of the whereas. Nichols: Yes, okay. (inaudible discussion amongst Council) Nichols: Mr. Mayor. Corrie: Mr. Nichols. Nichols: Mr. Mayor, members of the Council, this was transmitted electronically from ACHD so the clerk can make that change and have it ready to go. What is contemplated is, say there would be a joint signing next Monday, if you approve this. Corrie: Any discussion? Bird: Mr. Mayor. Meridian City Council Meeting February 26, 2002 Page 31 of 39 Corrie: Mr. Bird. Bird: With no discussion I would move that we approve the interagency between the Ada County Highway District and the City of Meridian for the financial contribution to the ACHD project Franklin Road to Overland Road and 1-84 Overpass, for the mayor to sign and clerk to attest. McCandless: Second. Corrie: Motion is made and seconded. Is there any further discussion? Hearing none, Roll-Call vote Mr. Berg. Roll-Call: Bird, aye; De Weerd, aye; McCandless, aye; Nary, aye. MOTION CARRI ED: ALL AYES Corrie: We will do that signing Monday. All right, the cell tower draft ordinance. Shari? Stiles: Mr. Mayor, when did you want me to bring up the special meeting? Corrie: You can, I have got everything in here if they want to read it too. Lets do talk about that. I was there, I was the only one but David did give some content to it. Stiles: Oh I am sorry I was - the one we discussed with department heads this morning Corrie: Oh yes. Stiles: Should I do that now? The project Gary was talking about previously in Silverstone, the use is not permitted for the development agreement. They have requested an amendment to the development agreement to incorporate those uses specifically for this building, but it requires a public hearing. If possible, I would like to have the special meeting before next Tuesday's meeting to have the public hearing on this proposed use. Corrie: I don't think we have time to do it before the - Stiles: No I mean just before the Tuesday meeting, like 5:30 or whatever - on the 26th, the same day but just prior the - that would be March 26th. (inaudible discussion amongst Council) Corrie: Have that at 5:00 on the 26th of March so you can make a decision on that one. There is going to have to be a change in the development agreement to allow the use, right? Stiles: Yes. In fact it includes uses that were specifically prohibited before. Meridian City Council Meeting February 26, 2002 Page 32 of 39 Corrie: Storage and flammable liquids. Stiles: And just today we received another request for a modification to the development agreement on another project you haven't even seen yet. I don't know whether you want to handle those both at the same meeting - the second one I don't think is going to be any issue at all. De Weerd: We haven't seen it before? Bird: We have done the development but we haven't seen the project that is coming. It is for a CUP? Stiles: It is for a reconfiguration, new use on that Sonntag Eye Associates property out there at Magic View. Since Sonntag backed out of that building, there is a new use that is being proposed and it is really a clean up - if you approve the use of course you are going to approve amending the development agreement but they didn't specifically request that so I was wondering if we could handle that on the 26th as well? Sometimes when the development agreements are so restrictive, it doesn't allow even minor modifications to the uses at times. There is so much specificity. Does anyone have a problem with doing that, both of those the same night? Corrie: If somebody does, we will put them on at 5:30 -- regular gets started at 6:30. Use that special time for that meeting. Item 6. Tabled from January 22, 2002 meeting: Discussion of Cell Tower Draft Ordinance: Stiles: And now back to the cell tower ordinance. Hopefully you have had a chance to look through it. David does a pretty thorough job on anything he does. It does need some clean up as far as grammar and format. This was really just to get something before you - last time I was before you on this, we didn't have the entire ordinance we had prepared so it was missing some things as far as setbacks and landscaping requirements. There was one thing I guess I should ask Bill Nichols about - we suggested the fee include the mailings and I didn't know if that would require going back through public hearings to amend that fee. The only reason that might be considered is because we are requesting that the notification area be one thousand feet instead of three hundred. So it would be a significant cost to include everyone within a thousand feet. I guess we can do it as part of - we can raise the rate for the overall Conditional Use Permit for a cell tower or as part of this public hearing we will have to go through for this, we could include the mailings. Of course it might be going up tomorrow. Bird: Mr. Mayor. Shari, how many people would you estimate on this - I would a lot sooner see instead of have 34 cents per mailing, lets figure out what would be the average and add that to the fee. That is a lot less confusing to everyone if they just walked in and said hey, the fee is $350.00 or whatever. That is it. then you go in and say I need $275.00 then I will bill you 34 cents for every mailing I send out. Stiles: It is confusing. We will work that up before it goes to the Planning and Zoning Commission. Like I say there are some spelling errors and things like that, as a lot of Meridian City Council Meeting February 26,2002 Page 33 of 39 the formatting needs to be reworked but I think he did a pretty good job. It is not as restrictive as some jurisdictions, but it is more than others. I think it's a good compromise between a lot of the other ordinances that he was able to get a hold of. We might want to further define stealth a bit in case there could be some misinterpretation of that definition. This isn't numbered. There is one area in here under setback requirements, the second to the last page of the actual draft ordinance. It talks about communication towers, it is under 'E', under '3_E', wrong numbering but it says all communication towers shall be set back at least three times the height of the tower from all entryway corridors as listed in the Comprehensive Plan. that would work all right for today's Comprehensive Plan as we have entire corridors designated as entryway corridors. However, in the new draft Comprehensive Plan, it doesn't designate those entryway corridors. It has segments called gateway, where additional landscaping would be required. So I didn't know if you wanted us to change that wording to include it to be all arterials or freeway. I don't know what you think about having them adjacent to the freeway. You want to just wait for the public hearing? This is just for you to look at and we welcome any comments that you might have if you have a chance to go through it. I just wanted to get it back before you so you would know we were still working on it. Corrie: Mr. Bird. Bird: Shari, thank you very much, this is a real improvement over what we have seen before. One thing I have is, I don't know how the rest of these people feel, but I would not want to see any wooden poles and we do have a steel monopole, allowed in there. I think if we eliminate the wooden poles1 I think you have got it pretty restrictive, which I think we need to have very restrictive in fact. That is it. Thanks Mayor. Corrie: Where did you see wood poles - treated- Bird: It says wireless communications facility, wooden poles- Stiles: The wooden pole, taking that out would actually help us, because some people are trying to come in and have suggested doubling the height of a utility pole and calling it a- Bird: The only wood poles we should have to allow is the utility poles that are put up by the utility people. I mean - Stiles: But not to allow it as part of a telecommunications facility- Bird: That is my personal opinion, De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: I really appreciate the encouragement to co locate and make it simple - you made it simple to do that and more complicated not to. That would be my preference, J really like that part of it. Corrie: I think you will make Ted Ellis a happy man, too, with this. He hasn't seen it yet, Meridian City Council Meeting February 26, 2002 Page 34 of 39 Stiles: He wants to use it? Corrie: He was the one who brought it to the Treasure Valley Partnership to get this thing rolling. This will help him considerably. Mr. Nary? Nary: Thank you. Just a couple things I was noticing Shari, in section 48, as it goes through the planning and zoning process, this is where it says they can use a stealth tower and that the director can basically issue that as a staff level approval, which I think is a good idea. You may want to have at least some idea, some information in the ordinance that says what that standard is, otherwise what may be happening is you have one person saying wait a minute, that guy got approved, I didn't, there is no reason. In section 58(1 )(b) the way its written, if the Planning and Zoning Commission decides that an alternative design is not appropriate and we d01 then they don't get to. I don't think that is probably what you intended, it says you have to have approval of both the Planning and Zoning Commission and the City Council. So if the Planning and Zoning doesn't recommend it but we think it works then - Stiles: And / or? Nary: Or ultimately the recommendation from the Commission but it is really the Council's approval, I think is what the intent was, but if you make it conjunctive, then they will have to have both. Stiles: Good point1 thank you. McCandless: Mr. Mayor. Corrie: Mrs. de Weerd, or Mrs. McCandless, sorry. That's Gigray over there. McCandless: Shari, the only comment I was thinking about was if it is a stealth tower that you are using, if that happens to be made of wood and you strike wood out, I agree with Keith, we shouldn't build any wooden structures, but the stealth tower may indeed be built with wood. Would that make any difference? Stiles: That is right, that is why I thought we needed to further define what stealth was. We see them as being typically within a church spire or within an enclosed structure but they are proposing some of them look like a light or suggested a flagpole at one time but changed that because the size of the flag would be so huge that just the flag itself would be annoying with the sounds from the wind. But yes1 I think we need to define that further so it is clear what the standards are to be approved as a stealth. Nary: Or another suggestion is that you could include that in the definition of what alternative designs are. That may be - that is where that may fit better, too. Stiles: Thank you very much. Corrie: I believe that takes care of what is on the agenda. Meridian City Council Meeting February 26,2002 Page 35 of 39 Nary: Mr. Mayor, we all received a letter from Paul Newcomb dated February 22nd, and I just wanted to put it on the record, and I don't know what our city ordinance says because I don't have one, but my understanding of Robert's Rules that we were going consider to reconsider an action that was taken. That is what he is asking us to do is to reconsider the action taken on amending the Comprehensive Plan last week, that we would probably need to discuss that tonight. In discussing that with our counsel, and reviewing the State Statute, it appears that at the minimum what we would have to decide, if we wanted to reconsider is whether or not we made a material change to what was recommended at the Planning and Zoning Commission and after our consultation with counsel, the change that was amended and approved was actually narrower than what was approved by the Planning and Zoning Commission. It was our counsel's opinion and mine as the maker of the motion that that is not really a material change as contemplated by the statutes1 so as Mr. Newcomb suggests, it would not violate the State Code S67-6509, so I wasn't going to reconsider that. Certainly anyone else can1 but I wasn't going to do that. But I wanted to put on the record because Mr. Newcomb asked it, he is not here, but I think under Robert's Rules, we would need to reconsider that tonight as this is our next meeting. Not tomorrow night when we are having a special meeting or next week. I just wanted to make sure that at least there is a record that we did get it and did think about it and I wasn't going to move to reconsider it. Corrie: Any other comment? Then if Mr. Nichols will help me (inaudible) Nichols: Mr. Mayor, no, I did not send him a letter, but if you need me to help you draft a letter I would be pleased to do that. (inaudible discussion amongst council) Nary: Mr. Mayor, I asked Chief Worley if he wanted to give the Council briefing on the proposed grant that the department is seeking. I have reviewed it, the mayor has reviewed it. I think the only concern on this grant was continuing cost, there may be others I don't know, but there may be some continuing costs to the city because the grant contemplates hiring new employees. So I asked if he wouldn't mind giving us a short briefing about that. Worley: Mr. Nary, Mayor and members of the Council, that is correct. This is a one time grant from the State of Idaho to provide traffic enforcement services. The submission would ask for three additional officers, replacement of our two motorcycles which needs to be done in any case, and replacement of one vehicle, which also needs to be done in any case and provides a matching fund for one year's salary for three officers. The cost to the city would of course after the end of that year would be the continuing salary of those individuals. Bird: Mr. Mayor. Corrie: Mr. Bird. Bird: Chief WorleY1 did you say that this grant would allow us to buy a police car? Worley: Mr. Bird, yes, that is part of what we are seeing. Meridian City Council Meeting February 26, 2002 Page 36 of 39 Bird: And replace the motorcycles whether you go back with motorcycles or whatever you do? Worley: Mr. Bird the intent of this is, it is a traffic enforcement grant. Our two current motorcycles are five years old this year and they are starting to be maintenance problems so it would be my intent whether this grant is sought or approved, to seek replacement of those motorcycles. Bird: That will take care of that -- that is a one time out of you r pocket pu rchase. Worley: Mr. Bird, Mayor and Council, the salaries for the officers would also be a one time - the grant would cover them for one year. Bird: But what I am saying is actually, we are getting the new car and two new motorcycles? Worley: That would be correct. Bird: Then we have - yes I realize that the first year they are going to pick up three officers if there is enough in there, but that we have to pick it up aftelWards. Worley: That would be correct. Bird: I have no problem with that. De Weerd: Mr. Mayor. Corrie: Mrs. de Weerd. De Weerd: What does that year run from? When to when? Worley: Mrs. de Weerd, members of the Council, that would be the coming fiscal year, October to September. The terms of the submission, and I will point out that this is just a submission at this point, to the State, we have no guarantees that we will get this grant. This is merely a - I just wanted the Council to be aware of a continuing cost should we seek this grant and get it. It specifies that we would put these people on board by end of October of 2002 and continue from there in the traffic enforcement for the twelve months following that. De Weerd: So it would be for next the next fiscal year then we would be looking at 2004 to pick up the costs. Worley: Yes. De Weerd: Thank you. Go fOlWard and multiply. Corrie: Thank you. Meridian City Council Meeting February 26, 2002 Page 37 of 39 De Weerd: Mr. Mayor. This does raise an issue I really think we need to be more aggressive on grants. I see most of the surrounding communities take full advantage of grants and I know we don't have the personnel to do it, but I would strongly encourage if this is a possibility to put an RFQ (sic) for grant writers and get them employed or working on these types of things. Find out what kind of percentage or requests or reimbursement for doing this, but we really need to be pursuing this type of financing. Corrie: I agree. De Weerd: Can we ask Stacy maybe to put out an RFQ and get those going? Bird: What are you going to put out an RFQ for? De Weerd: For grant writers. Nichols: Mr. Mayor? Corrie: Mr. Nichols. Nichols: Mr. Mayor, members of the Council, I am not sure - J am not aware of grant writers who work on a contingent fee. What you could do is ask Stacy to investigate under what terms grant writers might be employed or contracted with and she could come back to you with a report on that. De Weerd: (inaudible) Corrie: We will have her check it out. Thank you Tammy. If there is nothing else on the agenda, I will entertain a motion to adjourn. Oh, yes, thank you - how many would like to attend the AIC meeting? Held in April - Nary: Four lovely days in Pocatello. Bird: That is in June isn't it? I am going. De Weerd: I am if I am back from Mexico. Corrie: We will say four, if you want us to set up reservations, let us know and we can get them set up for you. On the Leadership Prayer Breakfast, March the 9th at 8:00 a.m., would anyone like to go? I have a table. De Weerd: What day is that? Corrie: Saturday the 9th. Bird: Yes J have tickets, but I am going, I don't have a table. Corrie: The table includes the tickets. I just need to know - Saturday morning at 8:00. This is the Leadership Governors. Meridian City Council Meeting February 26,2002 Page 38 of 39 Bird: Is this for your wife? De Weerd: Yes I will go. Corrie: Tammy, Bill, anyone else? McCandless: Yes I will go. Corrie: And Cherie. Nary: Where is it at? Bird: How many do you have at a table? Corrie: We have four more spots at that table and if you want to take your wife I will get another table. Bird: I want to take my wife. Corrie: I know, you want to take your husband? De Weerd: I will take him. Bird: Put me down there Mayor and I will give my tickets to someone. Corrie: So there will be two, two, two, and Keith two. So I will get another table and we will split them up. I will get the table. McCandless: Where did you say it was? Corrie: At the Center on the Grove. (inaudible discussion amongst Council) Corrie: I will make sure we have enough room at the tables. McCandless: and that is 8:00? Corrie: 8:00, March the glh, Leadership Prayer Breakfast, Center on the Grove. Bird: It is very nice, very enjoyable. Nary: My wife won't be able to go. Yes I will go. Corrie: Two four six, seven right now but we will make sure we have enough tables. I have one table, we'll get two and then we can make sure we all get seated. What I am doing is getting the seats right up front. (inaudible discussion amongst Council) Meridian City Council Meeting February 26,2002 Page 39 of 39 Corrie: I will entertain a motion to adjourn. Bird: So moved. McCandless: Second. Corrie: Motion made and seconded, all those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 8:57 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) .J I ~ lez DATE APPROVED February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 4-C-l REQUEST Continued from January 22, 2002 Meeting -- Naming of 58-Acre Regional Park AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATIORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SEnLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: ~uLI .'Vlif~ 0t7it1 .. ~ '~rJfl~ r~ ~~ See attached Memo from Parks Director Tom Kuntz OTHER: Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. Memo m~tYC ~~t~ To: City Council Meeting From: Tom Kuntz -ri.-(. Date: February 6. 2002 CC: Parks and Recreation Commission ~1~. FEB = 7 2002 Re: February 26 - Council Agenda item - Naming of 58 Acre Park City of M.e:ddi8lri City Clerk Offi(~f The Parks and Recreation Staff requests that the following items be placed on your February 26th City Council agenda under Department Reports. . City Council directed staff to meet with a group to re'evaluate names for the new 58 Acre Park. The following individuals met on February 5th to discuss recommendations for the park: Lilla HiII- representing the Meridian Historical Society Frank Johnson - representing the Meridian Historical Society Bill Nary - representing the Meridian City Council Malcom MacCoy ..,. representing the Historical Preservation Commission Bruce MacCoy - representing the Parks and Recreation Commission Tom Kuntz - Parks and Recreation Director Mayor Bob Corrie The group respectfully submits the following three names for final consideration by City Council. The names are listed in priority order. # 1 - Meridian Settlers Park # 2 - Pioneer Settlers Park # 3 - Settlers Century Park C:\Documents and Settings'AdministratorMy Documents\City Council - Paik name adgena.doc Page 1 lVll:mlU 1. ue,.... 1. U1. ~ Sharon Smith From: Parks [parks@meridiancity.org] Sent: Wednesday, February 06, 2002 11 :32 AM To: Sharon Smith; Tara Green; Will Berg Subject: City Council ~ Park name adgena RECEIVE 1; rOo, U ;~ CITY OF MERIDIAN CITY CLERK OFFICE I Meridian Parks & Recreation ~mo To: City Council Meeting From: Tom Kuntz Date: February 6,2002 CC: Parks and Recreation Commission Re: February 26 - Council Agenda item - Naming of 58 Acre Park The Parks and Recreation Staff requests that the following items be placed on your February 26th City Council agenda under Department Reports. City Council directed staff to meet with a group to re'evaluate names for the new 58 Acre Park. The following individuals met on February 5th to discuss recommendations for the park: Lilla Hill - representing the Meridian Historical Society Frank Johnson - representing the Meridian Historical Society Bill Nary - representing the Meridian City Council Malcom MacCoy - representing the Historical Preservation Commission Bruce MacCoy - representing the Parks and Recreation Commission Tom Kuntz - Parks and Recreation Director Mayor Bob Corrie The group respectfully submits the following three names for final consideration by City Council. 2/6/02 IVlt:1l1U ,L a!$v ~ U,L ~ The names are listed in priority order. # 1 - Meridian Settlers Park # 2 - Pioneer Settlers Park # 3 - Settlers Century Park 2/6/02 February 22, 2002 MERIDIAN CITY COUNCIL MEETING February 26,2002 APPLICANT ITEM NO. 7 REQUEST Discussion of Cell Tower Draft Ordinance AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY AITORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMP A MERIDIAN IRRIGATION: SEnLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS See Attached P & Z Commission Minutes See Attached Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. RECEIVED Date: February 14, 2002 CITY OF MER/DIAN CITY CLERK OFFICE To: Mayor Corrie, City Council Members, Planning & Zoning Commissioners, and other interested parties. MEMORANDUM ~1 t i i~ Fm: David McKinnon, Planner II Re: An overview of wireless communication tower regulations within the City of Meridian. Currently, the City of Meridian has no specific ordinances or design standards governing the construction and development of cell towers and other wireless communication towers within the city limits or the city's Area ofImpact boundaries. The use of land for communication towers is not even a listed use in Meridian's Schedule of Use Control, found in the Title 11-8-1 of the Meridian City Code. If a specific land use is not listed in the Schedule of Use Control it is handled as a conditional use, regardless of the zoning designation of the land on which the use is requested. Consequently, the City of Meridian, in the past, has required that new cell towers go though the Conditional Use Permit (CUP) process for approval. It was felt that the requirement to obtain a CUP adequately safe guarded the city from negative impacts because all CUPs are reviewed on a case by case basis. The City has made one exception to requiring all cell towers to go though the CUP process. In the spring of 2001, the City Council directed the Planning and Zoning staff to approve the construction of a "stealth" tower without a CUP. The "stealth" tower was designed as a streetlight with an omamentallight fixttrre, and was painted black to blend in with the surrounding streetlights in the adjacent parking lot. Notwithstanding, the City of Meridian City Council decided at that time that an ordinance should be in place to better regulate the construction of all cell towers (including so~catted <<stealth" towers) in the future. At this time there, is no such ordinance; however, the Council has met on several occasions to discuss the cell tower ordinance, and a draft ordinance has been prepared for discussion at a future date. The draft ordinance is somewhat of a compilation of similar ordinances and regulations adopted by other jurisdictions within the state (see attached descriptions). It is not as lax as some jurisdictions, and it is not as rigorous as other municipalities; however, it does address design standards, the limitations ofthe 1996 Telecommunications Act and the processes for approval within various zones. A copy ofthe draft ordinance is attached. If you have any comments, please let us know. The existing towers within Meridian will be "grandfathered" in as existing uses, and co-location of equipment of the existing towers will be pennitted (as they are now) with a Certificate of Zoning Compliance (CZC). A CZC is a staff level approval that takes less than one week to approve, and costs $60. The City encourages the use of existing cell towers for co-location, as it cuts down on the number of cell towers required to provide coverage for competing wireless providers. If you have any questions or comments concerning Meridian's current cell tower policy or draft ordinance, please feel free to catt me at 884-5533 or send written comments to me at my e~mail address, mckinnod@ci.meridian.id.us. David McKinnon, Planner II City of Meridian attachment CITY OF MERIDIAN Planning and Zoning Department 660 E. Watertower, Ste. 202, Meridian 10, 83642 Communications Tower. Personal Wireless Facility or Antenna Conditional Use Permit ApulicatioD (Ord # ???) APPLICANT: ADDRESS: PHONE: FAX: E.MAIL: OWNER(S) OF RECORD: ADDRESS: PHONE: FAX: E-MAIL: ENGINEER, SURVEYOR, PLANNER: ADDRESS: PHONE: FAX: E-MAIL: ADDRESS, GENERAL LOCA nON OF SITE: ZONING DISTRICT: DESCRIPTION OF PRESENT USE: HEIGHT OF PROPOSED TOWER: I have read the information contained herein and certify the information is true and correct. APPLICANT'S SIGNATURE: CONI'ENI'S OF CONDITIONAL USE APPLICATION (Incomplete applications will not be processed) An application for a conditional use permit shall be filed with the Administrator by the owner of the property for which such conditional use is proposed. The application shall contain the following information: 1. Completed and signed conditional use application form. 2. Legal description of property. 3. Proof of ownership of subject property (most recently executed deed), 4. Notarized consent from titled owner of property 5. One (1) copy of a vicinity map at a scale of one inch equals three hundred feet (I "=300'). This map can be obtained from the Planning & Zoning Department upon request. Please request this map seven (7) days prior to submitting application. 6. A plan (with a scale of not less than I "=50') of the proposed site for the conditional use (30 folded copies). See attached checklist for all required items. 7. Ten (10) copies ofa landscape plan in compliance with the Landscape Ordinance. 8. One (1) I I x 17 copy of tower / antenna elevations 9. A reduced (8 Y2 x 11) site plan of the proposed site for the conditional use. 10. A list of the mailing addresses ofall property owners within 1000 feet of the external boundaries of the land being considered. This list must be obtained fl:om the City of Meridian Planning & Zoning Department. Please request list seven days prior to submitting application. II Written description of characteristics of subject property that makes a conditional use desirable. The description shall also include one or more of the following reasons that the tower or antenna cannot be located on an existing tower: (a) Existing or approved towers within the service area cannot accommodate the equipment at a height necessary to function adequately as documented by a licensed and qualified engineer; (b) Unwillingness to of another tower or facility owner to allow the co-location of equipment; (c) The proposed co-location of any of equipment on an existing tower would violate a State or F ederallaw; (d) Documentation that the proposed equipment would exceed the structural capacity of an existing approved tower. This document must be provided by a licensed and qualified structural engineer; (e) That the proposed equipment would not be able to co-exist with the existing equipment due to radio or electrical interference that would render the existing equipment useless. 12. Documentation that the proposed facility will be in compliance with the FCC standards regarding radio frequency (RF) emissions. 13. A report from a qualified and licensed structural engineer which describes the tower height and design. The report shall include the following: a cross section ofthe tower, elevations that documents the height above grade for all potential mounting positions for co-located antennas and the minimum separation distances between antennas. The report must also include a description of the towerls capacity regarding the number and type of antennas that it can accommodate and what precautions the applicant will take to avoid interference with established public safety telecommunications. This report must be stamped by an engineer and include other information necessary to evaluate the request. 14. For all personal wireless facilities, a letter of intent committing the tower owner and his or her successors to allow the shared use of the tower, as required by this Code, ifan additional user agrees in writing to meet reasonable terms and conditions for shared use. 15. Documentation showing that the proposed tower complies with regulations administered by Federal Aviation Administration. 16. Propagation charts showing existing and proposed transmission coverage at the subject site and within an area large enough to provide an understanding of why the facility needs to be in the chosen location. 17. A written analysis demonstrating that the proposed site is the most appropriate site within the immediate area. For the purposes of this subsection, the analysis shall include all properties within the search radii stated above. The analysis shall include, but is not limited to, the following: (A) Description ofthe surrounding area, including topography; (B) Natural and manmade impediments that would obstruct adequate cellular telephone transmissions; (C) Physical site constraints, jf any, that would preclude construction of a cellular telephone facility on any other site; (D) Technical limitations ofthe system, if any, that limit siting options. 18. Conditional Use Permit fee is: $275.00 + $0.34 for mailings for each property owner listed within the 1000 feet = Total Fee. 19. The property must be posted 1 week before the hearing stating they have applied for a Conditional Use Permit. There must be a signed affidavit that this will be done as part of the application. 20. After the property has been posted the applicant shall deliver to the Zoning Administrator a notarized statement that he has posted the property and the date the posting was placed. (If two public hearings are required, please submit a notarized statement for each hearing). Personal Wireless Facilities. Poles. Antennas. Towers. And Other Such Structures: Section 11-?-1: Short Title: This chapter may be cited as the "Cell Tower Ordinance". Section 11-?-2: Intent and Purpose: A. The City of Meridian seeks to accommodate the communications needs of its residents and businesses while at the same time protecting the public health, safety, aesthetic appeal and general welfare of the community. The purpose of the cell tower ordinance is to regulate the impact of communications towers within the City limits and to provide for the needs of the public and businesses for wireless communications B. The intent of this ordinance is to: 1. Facilitate the provision of wireless telecommunication services to the residents and businesses of the City of Meridian; 2. Minimize the adverse visual effects of communications towers and other similar structures through careful design and sitting standards; 3. Avoid potential damage to adjacent properties from the structural failure of towers and other such structures through structural standards and setback requirements; and 4. Requiring the co"location of new wireless communication equipment, when possible, in order to reduce the number of towers required to serve the City. 11-?-3 Definitions: Antenna: Any transmitting and receiving device mounted on a tower, building, or other structure and used in wireless communication Co-location: The use of a single tower to support more than one wireless telecommunication service provider's equipment, or the mounting of an antenna to a pre -existing structure. Height: The vertical distance measured from finished grade to the top of the pole, structure, or tower, including the antenna. Lattice Tower: A tower made of an open metal framework consisting of strips metal overlapped in a pattern to achieve strength and height. Monopole: A cylindrical shaped pole usually made of steel or wood that has no visible break in shape or appearance, other than tapering, which is secured to the ground to stand vertically upright. Standoffs: A secondary structure that attaches to the tower that allows antennas to be placed more than 18" off the face of the tower in all directions. Stealth Tower: Communication facilities that are not visually intrusive. Stealth towers may be constructed to appear as a natural or man made feature that is located in the proximity of the facility. All accessory equipment shelters are required to be constructed or "camouflaged" in manner that in not visually intrusive. Wireless Communications Facility: A wooden pole, steel mono-pole, guy wire tower, lattice tower or other similar structure designed to support directional antennas, parabolic dishes or antennas, microwave dishes and other similar equipment used in the wireless communications industry. 1l-?-4 Procedures: A. Permits Required: It shall be unlawful for any person to erect, construct, add to or increase the height of any wireless communications tower without first securing the proper permits from the Planning and Zoning Department and the Building Department of the City of Meridian. Construction of new communication towers or extending the height of an existing tower shall require a Conditional Use Permit. Co-location of new equipment on an existing tower shall require a Certificate of Zoning Compliance prior to installation. B. Stealth, hidden or otherwise camouflaged cell towers, such as those located within a church Spire or a clock tower shall be reviewed by the Planning and Zoning Director to determine if a Conditional Use Permit shall be required. Stealth towers or otherwise hidden towers shall not exceed the height limitation of the zone in which it is located. C. Application for Conditional Use Permit for a Communications Tower: Conditional Use Permit applications for the construction of monopole Communications Towers shall be accompanied by such information as may be required by this ordinance. General Requirements for all communication towers shall include the following: 1. Documentation from a qualified and licensed engineer showing that the proposed facility will be in compliance with the FCC standards regarding radio frequency (RF) emissions. 2. A report from a qualified and licensed structural engineer which describes the tower height and design. The report shall include the following: a cross section of the tower, elevations that documents the height above grade for all potential mounting positions for co-located antennas and the minimum separation distances between antennas. The report must also include a description of the tower's capacity regarding the number and type of antennas that it can accommodate and what precautions the applicant will take to avoid interference with established public safety telecommunications. This report must be stamped by an engineer and include other information necessary to evaluate the request. 3. For all personal wireless facilities, a letter of intent committing the tower owner and his or her successors to allow the shared use of the tower, as required by this Code, if an additional user agrees in writing to meet reasonable terms and conditions for shared use. 4. A statement regarding compliance with regulations administered and enforced by the Federal Aviation Administration (FAA). 5. Propagation charts showing existing and proposed transmission coverage at the subject site and within an area large enough to provide an understanding of why the facility needs to be in the chosen location. 6. A written analysis demonstrating that the proposed site is the most appropriate site within the immediate area. The analysis shall include, but is not limited to, the following: (a) Description of the surrounding area, including topography; (b) Natural and manmade impediments, if any, that would obstruct adequate cellular telephone transmissions; (c) Physical site constraints, if any, that would preclude construction of a cellular telephone facility on any other site; (d) Technical limitations of the system that limit siting options. 11-?-5 General provisions and requirements A. Residential Zones (R-2, R-4, R-8, R-15, R-40), C-N and Old Town: New communication towers shall be prohibited, with the following exceptions: 1. Pursuant to the FCC's preemptive ruling PRB 1, Towers supporting amateur radio antennas (Le. HAM radio antennas) of less than 35 feet in height are permitted, antennas with a height in excess of35 feet shall require a Conditional Use Permit. No towers or antennas shall be placed within the front, side or street side yard. 2. Stealth towers or otherwise hidden communications facilities in theR-15, R-40, C-N and 0- T zones may be permitted though the conditional use permit process. B. Commercial (C-C, C-G, RSe), Industrial (I-L), Office (L-O) and Technical (T-E) zone: All new communication Towers shall be required to secure a Conditional Use Permit from the City Council prior to construction. l.Design Standards: All new communications towers shall meet the following minimum design standards: a. Towers and antennas shall be required to blend into the surrounding environment through the use of paint or camouflaging architectural treatment, except in instances where the color is dictated by Federal or State authorities such as the Federal Aviation Administration. All metal shall be corrosive resistant or treated to prevent corrosion. All wooden poles used for communication towers shall be treated so as to be weather, insect and rot resistant. b. Communication towers shall be of mono-pole design unless the Planning and Zoning Commission and City Council determine that an alternative design would be appropriate due to location or necessity. c. No part of any antenna, disk, array or other such item attached to a communications tower shall be permitted to overhang any part ofthe right of way or property line. d. Every tower constructed within Meridian shall be surrounded by a security fence and landscaping to discourage climbing of the tower by unauthorized persons. The climbing pegs within the bottom twenty feet (201) of the tower shall be removed and shall be used only when the tower is being serviced. e. All lighting on the tower, other than may be required by the FAA, shall be prohibited. 3. Setback Requirements: If the tower does not exceed the maximum building height allowed for the zoning of the land upon which it is to be placed, the tower shall meet the setback requirement for that zone, with the following exceptions: a. lfthe property is located next to a residentially zoned property, the setback requirements shall be 125% of the height of the tower. b. lfthe tower exceeds the maximum height allowance for the zoning district, the set back requirements shall be 1 foot for every 10 feet of tower height, in addition to the zoning district's setback requirements. c. If the tower is not constructed to meet the standards set forth in the Telecommunications Industry AssociationlElectronic Industries Association (TlAlEIA) 222 Revision F Standard entitled "Structural Standards for Steel Antenna Supporting Structures" the setback requirement shall be one foot for every foot in height ofthe tower. This shall be measured from all property lines and shall be referred to as the "fall zone". Only the accessory equipment building shall be permitted to be located within the fall zone. d. Communication towers must be setback from all public owned right of way by a minimum of two times the height of the tower to be installed. If this setback requirement is in conflict with any other set back requirement, the set back shall be the greater distance. e. All communication towers shall be setback at least 3 times the height ofthe tower from aU entry way corridors as listed in the Comprehensive Plan. 3. Co~Location Requirements: a. A proposal for a new commercial communication tower shall not be approved unless the City Council finds that the telecommunications equipment planned for the proposed tower cannot be accommodated on an existing or approved tower. b. It shall be the burden of the applicant to demonstrate that the proposed tower or antenna cannot be accommodated on an approved tower or structure. One or more following pieces of documentation shall be provided as proof that the new tower is necessary: 1. Unwillingness of other tower or facility owners to entertain shared use. 2. The proposed co~location of an existing tower or facility would be in violation of any State or Federal law. 3. The planned equipment would exceed the structural capacity of existing towers, as documented by a qualified and licensed structural engineer. 4. The planned equipment would cause interference materially impacting the usability of other existing or planned equipment on the tower as documented by a qualified and licensed engineer. 5. Existing or approved towers cannot accommodate the planned equipment at a height necessary to function reasonably as documented by a qualified and licensed engineer. c. All proposed communication towers shalt be designed, structurally,. electrically, and in all respects, to accommodate both the applicantis antennas and comparable antennas for at least two (2) additional users if the tower is over one hundred ten feet (125') in height, and for at least one additional user if the tower is over fifty feet (50') in height. 4. Attachments to tower: No tower shall have constructed thereon, or attached thereto, in any way, any platform, catwalk, crow's nest, or like structure, except during periods of construction or repair. 5. Abandoned Or Unused Towers Or Portions Of Towers: As a condition of approval of any required conditional use permit for personal wireless facilities, all abandoned or unused towers and associated facilities shall be required to be removed within sixty (60) days of cessation of use as a personal wireless facility, unless a time extension is granted by the City Council. A copy of the relevant portions of a signed lease, which requires the applicant to remove the tower and associated facilities upon cessation of the use as a personal wireless facility, shall be submitted at the time of application and re-submitted upon renewal or termination. In the event that the tower and associated facilities are not removed within the sixty (60) days, the tower and associated facilities may be removed by the City and the costs of removal assessed against the property. 6. Landscaping Requirement: Tower facilities shall include a landscape buffer. The buffer shall consist of a landscape strip of at least five (5) feet wide outside the perimeter of the compound. A minimum of 50% of the plant material shall be of an evergreen variety. In locations of where the visual impact of the tower is minimal, the Planning and Zoning Administrator may waive this requirement. 11-?-5 Noticing reqnirement: A, All personal wireless facilities requiring a conditional use permit shall comply with the conditional use notice requirements within the Zoning Ordinance with the following additional requirement: ] . All property owners within one thousand feet (600") of all property lines of the site shall be notified of the public hearing by the City, by mail, a minimum of fifteen (15) days before the scheduled public hearing. The city will provide the list of property owners when requested. Meridian Planning & Zoning; ling January 17, 2002 . Page 93 of 101 Centers: I had a question for staff. I had made a note here that -- to amend the request for Conditional Use Permit to amend and comply with Phase I. Was I confused there where we were talking about the Development Agreement? McKinnon: Mr. Chairman, Commissioner Centers, the Development Agreement is to be amended. The original Development Agreement. Centers: I made the note in the wrong place. Okay. Shreeve: Okay. Centers: Second that. Borup: Motion and second. All in favor? Any opposed? MOTION CARRIED: ALL AYES. Borup: Okay. Thank you. Fine looking project. Item 14: Planning and Zoning In House Laundry List - Subdivision and Zoning Ordinance Amendments: Tabled from January 3,2002 Borup: Okay. Item 14 was to get priority on subdivision ordinance and amendments. I wasn't planning on getting into them tonight. Originally, after the second meeting in February had nothing on the agenda until Mr. Centers took care of that. Who did that? I don't remember. AnywaY1 we did continue one to that point. But at this point that's the only one that we have on the meeting is the EI Dorado -- will be on that agenda and that's it. So I'm anticipating and hope we would have some time to get into this subject at that meeting on the 21 st. We do want to get a course of direction. What I'm saying is we are going to have some time to get into it in depth at that time, but I think we need to know where we are going and that's what we want to do tonight. Centers: I have a question. Borup: Yes, sir. Centers: You know, I have reviewed this and -- I honestly have, I have scanned it, and these are not Public Hearing items; correct? We are not going to have a Public Hearing on these items. I mean -- let me finish. Why are you asking the Planning Commission for input when this was the staff, in my opinion, should be making these decisions? I mean we are not going to have Public Hearings on these items, are we? There is no need for them. Meridian Planning & Zoning. ting January 17, 2002 Page 94 of 101 McKinnon: Mr. Chairman, Commissioner Centers, a change in zoning ordinance would require Public Hearings. Centers: So any of these items that we select to -- McKinnon: Each item that we have would be a separate condition -- would be a separate Public Hearing. Case in point the landscape ordinance. Centers: Well-- Borup: And beyond that, one of the duties of this Commission is to initiate proposed amendments and review existing amendments and review subdivision naming system. That is the direction of this Commission. Historically this Commission has not done that1 but just leaves everything up to staff, but that is how it's stated in our responsibility. Centers: Well, then, the common duplexes don't require two car garages per unit. Okay. What are you proposing? . Borup: Well, that's up to us to talk about. These are -- and maybe -- well, go ahead, have you got -- McKinnon: Well, we have these issues that you brought up, Commissioner Centers. I agree with you, staff should be able to come up with some of these items for you. In fact, I've got one for you tonight, it's actually going to be on the Council's Agenda this next week, thought I'd get a few that are going to end up bank in your hands. I have drafted a wireless communication facility cell power ordinance for you to take a look at. As far as all these other issues that were addressed in the laundry list of P&Z subdivision ordinances, a number of these issues are actually brought before you by private parties actually come forward to amend the Planned Development Ordinance that is in this type of language that we discussed tonight, did come forward to change that and to create an actual definition for a private driveway. They have come forward with saying let's allow a one-car garage with a duplex. So all these issues are going to come forward in front of you regardless of the information that we are sitting and talking about tonight. However, we do need some direction from you as the Commissioners as to where you guys would like to go with this, what would you like to see us present. I have the time at the office and I have spent a lot of time writing ordinances in the past before I came to the City of Meridian and while I have been at Meridian writing ordinances -- [ don't have a problem writing them. Direction from you would be helpful. If you have seen something in other ordinances that you have worked with in the past that you think would be helpful for us, we would love to see that information. We need to have some guidelines from you, because this is actually going to be something that you're going to have to have some ownership in, because this is going to be something the Meridian Planning & Zoning .ing January 17, 2002 Page 95 of 101 Planning and Zoning Commission does approve and make recommendations for approval to the Council. Moore: David. if I can interrupt for a minute. Sharon, can I get a copy of this? Shreeve: I think I have got an extra here. Borup: Those are just things I have accumulated. Shreeve: Are you talking about the cell tower ordinance or what are we all looking at? Moore: What you're all looking at. McKinnon: I don't want to take up much of your time tonight, but that's the direction that we would like to go. You are the Commission that are empowered by Idaho State Code and Title 57 of .the Idaho Code. so you are the ones that are going to make these decisions. We can bring those decisions before you if you give us an idea of where you would like to go. One of the other things that are not included on this laundry list, but just to get your mind thinking at this time would be what we can do in order to increase the notification process that we have right now in the City of Meridian. As you may have noticed, there is some small. yellow, 11-by-17 signs that we put up for public notification, a lot of people see those and they look like a lost dog type of flyer that one puts up. People don't know what they are. You know, in driving from west Boise to Meridian every day for about six months before I moved out to Meridian, the City of Eagle puts up large signs, larger than real estate signs, so we may want to adopt some standards like that and those are the types of things that we would like for you to give us the direction on and we would support that and we will write up the ordinances, but those are the types of things that we would like to have some input on from you. If we can bring those to you -- I personally can write those up for you, if you like, if I had some direction as to how big you guys would like that or what type of construction, who pays for that. Those are the types of things we are looking for. I'll just hand out the personal wireless communication ordinance to you tonight and J don't think we need to have any discussion on it1 it's going to be in front of the workshop in front of the Council, but you will see a number of these issues come forward to you without actually you coming to us with them and we are going to continue to make processes on this. I have actually taken three pages worth of amendments, I have written three pages worth of amendments that almost address each one of those issues individually which you have on that laundry list and you are more than welcome -- I would be more than happy to distribute them so you have an idea of what we would like to see come from you or from us to get back to you with some direction. I know that the ordinances that we have is -- sometimes we as planners get this ideal and think this is the way it should be and this is a wonderful thing and it's not always financially feasible in order for us, some of the things that we think of in our mind. Meridian Planning & Zoning L ng January 17,2002 Page 96 of lOt and so we rely on you to help keep us grounded very often. So we'd like to have some direction from you. We will provide to you, if you'd like, a list that says here is the things that we would like to have done in a certain order, but I think it's very important for you guys to say to us what you would like to see done1 what problems do you see in our ordinance and give us some direction on that, because there are some problems with our ordinances1 beyond what we see every day that we struggle with. So I'll hand this out and if you have any questions, I will be more than happy to answer those at this time. Zaremba: I think just a comment from having looked through what we were given -- Borup: What you were given are just things I have accumulated over the last couple years, so there is not real any specific order to it. A couple of things were memos and stuff that staff had put together, but -- Zaremba: It seemed to me that they were, in my opinion, all roughly equally prioritized. There are a lot of things that need to be clarified. I agree with David and, actually, a note from Tammy de Weerd, who is now on the City Council, points out the need to strengthen the public notice requirements and I personally have had that opinion myself. Bigger signs, you know, even stating how big the lettering on them has to be, so that people can read them at 25 miles or 35 miles an hour in a car, to know that there is something happening. I agree with all of that. That's probably the only one that I would put as a first priority. All the rest of them to me are equally important and the caveat to that is the new -- or at this point the draft Comprehensive Plan is going before the City Council pretty soon and we will very well find many of the Planning and Zoning Ordinances will need to be revised because of that and I could see this as being one process and I guess my only comment is I would be happy to serve on any subcommittee that writes a whole new Planning and Zoning Ordinance from scratch. Borup: Have you thought of that or is it still better to just go through and make some amendments? McKinnon: It's a big process. I was aware when you guys approved the landscape ordinance and I know Commissioner Zaremba and Commissioner Mathes, you weren't here when we went through that process and maybe the Commissioners that have been here longer than I have can attest to this, but the length of time it takes to approve just one section of the code to that, it's a very lengthy process. ' Zaremba: The difficulty is having Public Hearings on each little sentence that we want to change. McKinnon: Well, we can have Public Hearings like we have had tonight where we take three topics at one time. We can say we have this many proposed Meridian Planning & Zoning i ing January 17. 2002 Page 97 of 101 changes to the zoning ordinance, we don't have to take them each as a Public Hearing, but something like this cell tower ordinance is -- you know, City Council wants us to put it on their workshop, that would be something that we could take as a separate Public Hearing. There is some minor changes, you know, a one car garage and maybe some of the home occupation ordinances -- I don't have a laundry list in front of me, I gave my last one away, but a lot of those are very basic and things like adding definitions, we don't even have definitions or all the uses that we in our schedule of use control. We can't just put it through our ordinance and say, oh, this is the definition for this, they are non-existent. Those are the types of things that we need to have in our ordinance. Zaremba: I would also add a cross-reference index someplace, so if somebody wanted to know all the requirements for R-4, there is one requirement here and there is one requirement there, and there is another requirement here. McKinnon: Yeah. We actually do try to do that with the application process. We put together applications, we put together a checklist that says here are all the things that you need to provide and here are how you need to provide them to us, specific dimensions, specific scale. So we actually do do something like that with the application process. However, in the code book cross-referencing sections -- I have my own thoughts on that. It becomes another thing that mires people into it. They don't just come directly to the city and the ordinance is confusing enough as it is for people to interpret and if it was too easy then I wouldn't have a job. Centers: Dave, you referred earlier to developing lists of priorities and I think I would like to see that at our scheduled meeting for this and then just tackle them. One note I had made and we ran into it a couple months ago, R-4 zones, schools, be permitted. That's got to be revised to say traditional schools or whatever we decide on, because that was a packed house. I don't know if you were here. Things like that.. Everyone agreed that that was the intent. It was 50 years ago, but as traditional, and things like that. So if you could develop that list we could tackle them, right? Borup: Yes. I think that would help. A couple of things that I marked was items that have come up. If fact, here is a copy of a couple of things that have come up before this Commission over the past couple of years and one is temporary construction trailers, Right now they are requiring conditional use, you know, it takes them four months to get approval and by then they don't need the trailer anymore. Centers: Uh-huh. Yeah. Borup: And the other item number 13 was the gravel parking. We have recommendeq waivers on that a lot of times, too. And if some of those things get answered, then we don't have to go through that -- spend that time and that Meridian Planning & Zoning ,ling January 17, 2002 Page 98 of 101 process here to do that. So those are two that I marked those as maybe a little bit of priority just because we have seen them several times over the last couple of years. Just a lot of other stuff, but I think that would help. Zaremba: Another would be a rule that says a construction trailer that's not going to be there for more than six months doesn't need a permit; is that what you're -- Borup: Well, you still need a permit, but if you handle it on a staff level as an allowed use. Zaremba: Rather than here. Borup: Rather than coming for a Conditional Use Permit -- Zaremba: As long as it's clearly temporary. Borup: Needing Public Hearings here and City Council, I mean -- Zaremba: I don't have a problem with that. That seems fair. And having gravel instead of paving allows for water runoff and sink in and -- probably a good idea. Borup: We have been approving that as long as there isn't any traffic over the gravel. If it's, you know, a fairly permanent type of storage parking then -- and I think that's probably why that's on there for that type of thing, but that just needs some clarification. My intention was that we would hit this in bunches, as David mentioned. We wouldn't take them all at one time, hopefully we could combine some smaller ones together and I think if we try to wait and do everything on all these lists all at once it's going to be overwhelming, though. I think we need to take a bite out of it at a time. Centers: So, Dave, are you going to advertise your cell tower ordinance and then we will have the Public Hearing February 21st? McKinnon: I got an e-mail from the City Clerk's office today after I left my office, he came and told me todaY1 he said I just e-mailed you today so we could get a copy of the cell tower ordinance so we could put it on the Agenda for City Council's work session on Tuesday. Centers: So it doesn't have to go through us? McKinnon: It will end up going through you, I'm sure. All changes to the zoning ordinance go through you and -- Borup: The City Council has asked -- Meridian Planning & Zoning ting January 17. 2002 Page 99 of 101 McKinnon: The Council has asked to place that on their work sessions, so that they have an idea of the direction that -- I have already written -- I have already written an ordinance, but the actual body that is responsible for changing that ordinance by Idaho Code is the Planning and Zoning Commission. I could refer to Mr. Moore on that. Moore: Yeah. It needs to go through Planning and Zoning, so that's a definite. Is there a combine meeting the 31 st? Borup: No, because we have got 29th would be when it would be, but we are doing the new comp plan on the 29th. Moore: Okay. So you're going to need me here the 29th? McKinnon: Well, City Council is meeting on the 29th, not us. Moore: Okay. McKinnon: Mr. Chairman, Members of the Commission, I think I have taken up - enough of your time. I have got a -- you guys gave some direction tonight on noticing, schools, temporary trailers, gravel parking, we can come up with some of the language on that and place those in a hierarchy of things that we need to change and I can come up with a list for you and get that to the Clerk's Office and disseminate that amongst you. Unless you have anything else, I think I'm ready to go home, Well, if you have any questions. Borup: Anything? We will plan on having a list or some stuff prior to the 21 st? McKinnon: I will have some stuff for you for the 21st. Borup: Unless we continue something else from the next meeting, we should have time to do that on the 21 st. Zaremba: Let me just add one thing while you're mentioning lists and this was1 again, from Tammy de Weerd's comments. Along with strengthening the public notice, she suggests that for projects of significant size neighbor meetings be required and I'd like to see that happen, too. Borup: We need to think of some input on what's the definition of significant size. Zaremba: Yeah. McKinnon: Mr. Chairman, Members of the Commission, would you guys like me to come up with some language addressing these? Gather some information from the Association of Idaho Cities and other surrounding jurisdictions and come Meridian Planning & Zoning [ ;ng January 17, 2002 ' Page 100 of 101 up with some alternative language or brand new language to address these issues? Borup: We would. And on that last one, I don't know how the others feel, we have talked about that a little bit, I don't necessarily think we need a neighborhood meeting on every project, but some of these big ones or -- Moore: You don't know what's going to be controversial. You don't know what's going to controversial. Borup: No. Moore: Look at the small little plot that was going to be a school. Borup: Yeah. But I having a Public Hearing took care of what it was intended. I mean that's why staff wanted that to come fo/Ward as a CUP, because they were concerned about the neighbors. I mean I think the system does work. The idea of having a neighborhood meeting to save time here, though, that's why I would be in favor of it. I mean I think EI Dorado demonstrated that. They got with their. neighbors and if they hadn't of there probably would have been six times as many people here. I don't -- McKinnon: It can be a double-edge sword. If you were to take a look at the Utility Subdivision, the more information that's been given to those people the more people have shown up and the more problems that it's created, the more misinformation and dis-information has been available. Borup: They even have a website out now. McKinnon: There is a website. Stop the Dump. Borup: Okay. Well, we appreciate that, David, and to have that information, I don't know that any of us feel comfortable in writing ordinances. I think we kind of feel our role is to give you the input. It's not easy for us to change something that someone else has done and tell what we don't like, rather than tell what we do like. McKinnon: Okay. Thank you. Zaremba: Thank you. Shreeve: Make a motion to -- Borup: Okay. Traditionally our newest member usually makes the final motion of the night. Meridian Planning & Zoning! :ing January 17,2002 Page 101 of 101 Mathes: I make a motion to go home. Borup: Adjourn. Mathes: To adjourn. Zaremba: I'll second that. Borup: Motion and second. All in favor? MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 11:42 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) APPROVED: '. KEITH BORUP, CHAIRMAN I I DATE ATTESTED: WILLIAM G. BERG, JR., CITY CLERK WHITE PETERSON WHITE, PETERSON, MORROW, GlORAY, ROSSMAN, NYE & ROSSMAN, P.A. ATTORNEYS AT LAW KEVIN E. DINIUS J U~IE K~EIN FISCHEn WM. F. GIORAY, III D. SAMUE~ JOHNSON JI~~ S. JURRIES LARl\Y D. MOORE WI~~IAM A. MORROW WI~L1AM F. NIC!lOl.S~ CHRISTOPHER S. NYE PHI~IP A. PETERSON ERICA s. PHI~~IPS ERIC S. ROSSMAN TODD A. ROSSMAN DAVID M. SWART~EY TERRENCE R. WHITE" NICHOLAS L. WO~~EN 200 EAST CARLTON AVENUE, SUITE 31 POST OFFICE BOX 1150 MERIDIAN. IDAHO 83680-1150 TEL (20B) 2BB.2499 FAX (20B) 1.BB.250I EmaiJ via Internet: wfn@whitepeterson.com NAMPA OFFICE CANYON PARK AT THE IDAHO CENTER 5700 EAST FRANKLIN ROAD, SUITE 200 NAMPA, IDAHO 83687.8402 TEL (208) 466.9272 FAX (208) 466-4405 'ALSO ADMITTED IN OR .. Al.SO ADMITTED IN WA February 25, 2002 PLEASE REPLY TO MERiDIAN OFFJCE RECEIVED Mayor Robert D. Corrie Meridian City Council 2 ;3 City of Meridi~n City Clerk Offu)8 Re: Comp Plan Text amendment CPA 01-001 Dear Mayor and Council: I received a copy of the letter from Paul B Newcomb to "appeal" the decision of the Council regarding the text amendment concerning development adjacent to the City WWTP. For the reasons set forth below, I disagree with Mr. Newcomb's contention that the City violated Idaho Code 67-6509. First, it is likely that this code section does not apply to single text amendments, or other site specific changes to a comprehensive plan. The statute contemplates adoption or amendment of a complete plan, not the amendment of a single provision in the plan. If the statute does not apply, then no amount of change would necessitate resubmission to the Planning and Zoning Commission. Second, even if the statute does apply, it only applies if the change is "material" and the change from the requested text amendment to that which was adopted by the Council, is not, in my opinion, a "material" change. The requested amendment would have required the City to "encourage" industrial development near the WVVTP. The language as adopted is pennissive, not mandatory, since the word "may" as opposed to the word "shall" was used. Further, the adopted language restricts what may be considered to "limited, light industrial" uses rather than "industrial." A material change would have been one which broadened, rather than limited, the proposed text amendment. For these reasons, I do not believe that the matter should be remanded to the Planning and Zoning Commission for further review and public hearing. cc: Shari Stiles Will Berg, Jr. From the feeble mind of: Paul B. Newcomb 3837 W. Haroorpoint Dr. Meridian, 10 63642-1076 Phone: 208-695.6667 Cellular. 208-890-4568 E-mail: pnewcomb@velocitus.net RECEIVED FED 2 2 2002 CITY OF MERIDIAN CITY CLERK OFFICE February 22,2002 Mayor Robert Corrie -' Tammie de Weerd Bill Nary Keith Bird Cheri McCandless Bill Nichols Dear Mr. Mayor, Members of City Council, and City Attorney: J am writing to appeal a decision made concerning item 12 on the agenda of your February 19th meeting. The item is titled, uContinued Public Hearing from January 15, 2002: CPA 01-001, Request for a text change amendment to the 1993 Comprehensive Plan by Falcon Creek, LLC. n The council voted to deny the text change as submitted by Falcon Creek, LLC, After doing so, Mr. Nary proposed an alternative amendment for addition to the 1993 Comprehensive Plan. The Council then proceeded to vote on Mr. Nary's proposed alternative, accepting it by a 3-1 margin. In proceeding to vote on Mr. Nary's amendment without sending it back to PJanning and Zoning for their consideration, Idaho State Statute 67-6509 was violated. J have attached a section of Idaho Code, with the applicable text underlined in red for your review. I am formally requesting the City Council draft the proposed alternative in written format and forward to the Planning and Zoning Commission so they may open public hearing and undertake consideration of the issue as required in Idaho State Law. Regular Old Stay~at-Home Dad Idaho Statutes TITLE 67 STATE GOVERNMENT AND STATE AFFAIRS CHAPTER 65 LOCAL LAND USE PLANNING 67-6509. RECOMMENDATION AND ADOPTION, AMENDMENT, AND REPEAL OF THE PLAN. (a) The planning or planning and zoning commission, prior to recommending the plan, amendment, or repeal of the plan to the governing board, shall conduct at least one (1) public hearing in which interested persons shall have an opportunity to be heard. At least fifteen (15) days prior to the hearing, notice of the time and place and a summary of the plan to be discussed shall be publiShed in the official newspaper or paper of general circulation within the jurisdiction. The commission shall also make available a notice to other papers, radio and television stations serving the jurisdiction for use as a public service announcement. Notice of intent to adopt, repeal or amend the plan shall be sent to all political subdivisions providing services within the planning jurisdiction, including school districts, at least fifteen (15) days prior to the public hearing scheduled by the commission. Following the commission hearing, if the commission recommends a material change to the proposed amendment to the plan which was considered at the hearing, it shall give notice of its proposed recommendation and conduct another public hearing concerning the matter if the governing board will not conduct a subsequent public hearing concerning the proposed amendment. If the governing board will conduct a subsequent public hearing, notice of the planning and zoning commission recommendation shall be included in the notice of public hearing provided by the governing board. A record of the hearings, findings made, and actions taken by the commission shall be maintained by the city or county. (b) The governing board, as provided by local ordinance, prior to adoption, amendment, or repeal of the plan, may conduct at least one (1) public hearing, in addition to the public hearing(s) conducted by the commission, using the same notice and hearing procedures as the commission. The governing board shall not hold a public hearing, give notice of a proposed hearing, nor take action upon the plan, amendments, or repeal until recommendations have been received from the commission. Following consideration bV the governing board, if the governing board makes a material change in the recommendation or alternative options contained in the recommendation by the commission concerning adoption, amendment or repeal of a lan, further notice and hearing shall be provided before the governing board adopts, amends or repea s t e plan, , (c) No plan Shall be effective unless adopted by resolution by the governing board. A resolution enacting or amending a plan or part of a plan may be adopted, amended, or repealed by definitive reference to the specific plan document. A copy of the adopted or amended plan shall accompany each adopting resolution and shall be kept on file with the city clerk or county clerk. (d) Any person may petition the commission or, in absence of a commission, the governing board, for a plan amendment at any time. The commission may recommend amendments to the land use map component of the comprehensive plan to the governing board not more frequently than once every six (6).months. The commission may reconunend amendments to the text of the comprehensive plan and to other ordinances authorized by this chapter to the governing board at any time. 'rho I~ho CodQ 1-8 mada a~il3blQ on tho .Intornot by tho Idaho Logio:le;turg 38 i!l public SQrv1ca. ThiB :IntGrnQt vQ.t'Bion oE thg 1daho Cod.Q t1b.y not br;;, ulIliId tor CORl.t:l.QrcJ.al PUrpoSGl8 I nor may th1.a databaSQ bQ pUbli"hod or rQpac.kagod ~O1: commQrcial 1I!:nllQ -without GXprQ-D4 vr1.tt,m pGr.c:d.o.iOt:l, Search the Idaho Statutes A vailablc Reference: Search Instructions. The Idaho Code is the property oJthe state oj Idaho, and is copyrighted by Idaho law, I.C S 9-350. According to Idaho law, any person who reproduces or distributes the Idaho Code for commercial purposes in violation oJthe provisions oJthis statute shall be deemed to be an infringer oj the state oj Idaho's copyright. http://www3.state.id.us/cgi -bin/newidst?sctid=670650009.K 2/22/02 February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 4-A-l REQUEST Finance Report AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SElTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: / it I ,tL~vj h r , ;;I1J(~ ,r1: .,yrP ~,yvj 1rfo /' jfl ()JI ~ ytP} tv [rJ tp lVJ / . ; ^bL . 0; hlf ,ruvyvv J ~rv. t j'(V ~ ~I\i' Yl rJo/ '1 f\- Contacted: Date: Phone: Materials presented at public meetings shall become property of the CHy of Meridian. /.'0-) I ".!... ~':'.'~ J (?J ""6-1 Table of Contents Long Term Investment Status I nvestments and Cash Enterprise Fund - Budget to Actual Comparison General Fund - Budget to Actual Comparison General Fund Revenue - Budget to Actual Comparison Special Service Fund - Budget to Actual Comparison Overtime Report for FY2002 Police Dept Monthly Overtime Fire Dept Monthly Overtime Vacant Position Report Construction Project Report Potential Amendments MIP - Statement of Revenue & Expenditure Reports < \," '" "\. . \.J.~ \; ~~~. ~ r' \J\ q.. a V ~ ~,,~ '/ ~~ ~ 2/22/2002 Page # 1 2 3 4 5 6 7 8 9 10 11 12 Council monthly reports.xls ") ,:'. .'.... ~~ .- '\.~..'; {~:~ OJ -~,. r(-,,;"":,~~. '.. \;:':- v. 2/22/2002 LONG TERM INVESTMENT STATUS AS OF JANUARY 31,2002 PORTFOLIO DISTRIBUTION $4,877,997 $134,413.. $479,192 - \ INVESTMENT TYPE - NET YIELD 0.06 0.05 0.04 0.03 0.02 0.01 o ~~. ~~. 0.'''' >(<~ ~oo' t>9,0 ~... ~O .' f~ . ~,,~ ..0'" \oJ",,>; ...0 "oJOf :ef'.... ...~...~ .. a' ,,9,f f."'~ "'.... off' ~ ... ....0 '1\..0 .>(<6 ,61>,",,0 Ga~ "<:J,~t t'I.,~c. ~fC. G';>.'" .. CO ~..? Long Term Investment Balance by Fund 969505.31l 2001181.99 822972.34 30572900.5 page 1 1m Government Bonds Ii'II Equity Mutual Funds o Certificates of Deposit o Repurchase Agreements II Advisor Money Market I!I!lldaho State Pool 2 III General Fund II Cap Improve Fund o Enterprise Fund o Fire Truck Fund III Latecomer Fund IJ Park Impact Fees Council monthly repons,xls CITY OF MERIDIAN INVESTMENTS AND CASH AS OF JANUARY 31, 2002 INTEREST RATE HISTORY 7.00% ~~~ :-Checl<ing 6.00% Account 05.00% .;;..2 Money Market ..J 4.00% .""'tIr:.. ~3.00% -Idaho Pool >- 2.00% Income It ,;. .. 1.00% -' "" - NeCin've"stment .;.....' " 0.00% ... .I.\dvisor Income ~<!; 'l>~ 'l>~ I>..Q> ~~ ~'l>~ f::-tlJ ~~<} I>.. & I>.. I>..~ '?-~ ,:> ,:j ~tlJ ~:p ~tlJ ~tlJ 0' tlJl$i' ':,'l>~'" <<&~ ~0' ':,-s "$ ,?-vCfJ tlJl$i' (j-O tlJ~ e,1$i' l~ 0e; {f (j o.:s. (be; "$ () C:P ~ Q MONTH 1600000 1400000 1200000 .~~ 1000000 '.. ~- J 800000 600000 400000 200000 0 General Investment Income - Bud et to Actual Com arison III Interest Income Total Budget III Interest Income Budget YTP o Interest Income Actual YTP II!llnterestlncome Prior YTP Special Services Enterprise COMPARISON - INVESTMENT & CASH BALANCES 35000000 30000000 25000000 20000000 15000000 10000000 5000000 o II FY2002 o FY2001 "-'''.' . t..l ~'-.V ~ ~ ~ ~ ~ ( % c C '?~" :q,i.:~ <$>-7fQ' "Gl l'. "1i>,-^ <$>1i>c O"Gl-. O,() r. <>'Q't5 <$>/ ..".<~ ~ '-vc ""''l,r. 0,,>- .Y % '-0 ~.., :'O<$>c 'f k Gl ,(;, ~~ <$>'1. '?Q'~ Ot.: i' ^' v,,- v"- ~ ~I ~C'~. 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(l) o Cl t6' (l) .... w m OJ ro a. .~ gJ gJ.~ ~c:c1iiro m~~ffi~ o.Q)Q)o.ell a~~ao o o o '<f N IA o o o ..t N W 00 00 00 6'<f lON ....w W (00 00 '<tlO 1"-' oj W W (l) o Cl a) co .... iIT Z o i= <( " W C (/) Z o Uo..Q) "igoo,,>:: W ro">:: '- ~ J:~c3~ ::lOT-______O (/)(0 (0 ::E W !:: ...! <( t- o t- ('oJ o o l:?J l:?J February 22,2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 3.D REQUEST Locust Grove Overpass Agreement AGENCY COMMENTS CITY CLERK: ClTY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY fiRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: ~ Wl~ Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. INTERAGENCY AGREEMENT BETWEEN THE ADA COUNTY HIGHWAY DISTRICT AND CITY OF MERIDIAN FOR FINANCIAL CONTRIBUTION TO ACHD PROJECT, FRANKLIN ROAD TO OVERLAND ROAD (and 1-84 OVERPASS) This Agreement is entered into this _ day of , 2002, by and between the City of Meridian, hereinafter referred to as "City", and Ada County Highway District, hereinafter referred to as "ACHD" for the purpose of setting forth a general agreement as to cooperation between the parties for the mutual benefit of both entities to successfully finance and build a much-needed road project in Ada County. WHEREAS, ACHD is specifically responsible for all county secondary and city highways within the County of Ada and is a body politic and corporate of the State of Idaho, pursuant to Section 40~1307, Idaho Code; WHEREAS, ACHD has programmed the improvement of a Road project that would connect Franklin Road to Overland Road via an 1-84 Overpass; WHER~ the Idaho Department of Transportation (ITD) has made available Sign~ federal funds for partial construction of this project; and WHEREAS, ACHD does not have the necessary, uncommitted funds to advance this project from Planning/Development to Right-of-Way acquisition and construction within the next 3 years; and WHEREAS, CITY desires to see this project advanced to construction completion and is willing to assist ACHD financially to fulfill this desire; and WHEREAS, it would be to the mutual benefit of both government agencies to work together to accomplish a much-needed project; and WHEREAS, the ACHD and The City, pursuant to Section 67-2332, Idaho Code, have the authority to enter into interagency agreements; NOW THEREFORE, the ACHD and the City do hereby agree as follows: Interagency Agreement ACHD/City of Meridian - Page 1 of 6 (05/14/01 ) ARTICLE 1 , DEFINITIONS As used in this Agreement, the following words when capitalized have the meanings herein stated: 1.1 ACHD shall mean the Ada County Highway District, a body politic and corporate of the State of Idaho, whose address is 318 East 3th Street, Garden City, Idaho 83714-6499; 1.2 CITY shall mean the City of Meridian whose address is 33 E. Idaho Ave., Meridian, Idaho 83642; 1.3 ITD shall mean the Idaho Department of Transportation; 1.4 PROJECT shall mean the ACHD minor arterial construction from Overland Road to Franklin with a freeway overpass over 1-84 including intersections; ARTICLE 2. ACHD'S RESPONSIBILITIES ACHD AGREES TO: 2.1 Design the Project; 2.2 Enter into an Agreement with ITO for the construction of the PROJECT seeking the maximum federal funds contribution available; 2.3 Begin acquiring necessary Right~of~Way for the PROJECT based upon 95% design; 2.4 Notify CITY that ACHD will begin right of way acquisition for the PROJECT at least thirty (30) days before beginning acquisition. 2.5 In the event ACHD seeks reimbursement for a specific Right of Way acquisition for the PROJECT, provide to the CITY in a timely manner, the following documentation for each property: copy of Purchase and Sale Agreement and copy of closing statement. 2.6 In no event will ACHO seek reimbursement from the CITY for more than ONE MILLION EIGHT HUNDRED THOUSAND DOLLARS (1,800,000) total. Interagency Agreement ACHD/City of Meridian - Page 2 of 6 (05/14/01) ARTICLE 3, CITY"S RESPONSIBILITIES CITY AGREES TO: 3.1 Establish a reserve account in the amount of ONE MILLION EIGHT HUNDRED THOUSAND DOLLARS ($1,800,000) within thirty (30) days' notice from ACHD as provided in section 2.4. 3.2 Within forty-five (45) days after the end of each quarter (March 31, June 30, September 30, and December 31) based on receipt of the information described in Section 2.5 above, remit to ACHD the total amount paid during the applicable quarter to property owners and/or property owners' encumbrancers as compensation for the right of way. Excluded from reimbursement to ACHD are environmental assessment costs, appraisal costs, negotiation costs, title costs, closing costs, and any other costs not involving direct payment to, or on behalf of, property owners as compensation for the acquisition of right of way for the PROJECT. 3.3 Reimburse ACHD up to the amount provided in section 3.1. ARTICLE 4. NOTICE Notice. Any and all notices required to be given by either of the parties hereto, shall be in writing, other than those instances in this contract wherein oral notice is specifically allowed, and will be deemed communicated when mailed, first class, postage prepaid in the United States mail addressed as follows: a) CITY: City Clerk City of Meridian 33 E. Idaho Ave. Meridian, Idaho 83642; b) ADA COUNTY HIGHWAY DISTRICT: Planning/Programming Coordinator Ada County Highway District 318 East 37th Street Garden City, Idaho 83714-6499 Interagency Agreement ACHD/City of Meridian - Page 3 of 6 (05/14/01) ARTICLE 5. M ISCELLAN EOUS PROVISIONS 5.1 The effective date of this Agreement will be immediately after both entities have approved such Agreement and official signatures have been affixed; 5.2 In the event of termination, any right-of-way property that an enforceable contract has been executed upon prior to termination by CITY received by ACHD will remain the responsibility of the CITY pursuant to Section 3.2; 5.3 Neither party shall assign its interest in whole or in part in this Agreement without the written consent of the other party; 5.4 This Agreement shall be governed by the laws of the State of Idaho; 5.5 This Agreement may be amended only by written instrument signed by both CITY and ACHD; 5.6 Should any portion of this Agreement be found to be unenforceable by a court of competent jurisdiction such determination shall not void the entire Agreement, but will be limited only to those unenforceable provisions; 5.7 In the event either party to this Agreement is required to initiate or defend litigation with respect to the terms hereof, or the rights granted hereunder, the prevailing party in such litigation shall be entitled to all reasonable attorney's fees and costs incurred in such litigation; 5.8 Bindinq Effect. This Agreement shall be binding upon and inure to the benefit of the parties; 5.9 Counterparts, This Agreement shall be executed in two counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same instrument; Interagency Agreement ACHD/City of Meridian - Page 4 of 6 (05/14/01) IN WITNESS WHEREOF, the parties have hereunto caused this Agreement to be executed, on the day, month and year first above written. CITY OF MERIDIAN By: ROBERT D. CORRIE, Mayor City of Meridian Attest: By: Clerk of the City of Meridian By regular/special meeting on ADA COUNTY HIGHWAY DISTRICT By: David Wynkoop, President Board of Commissioners Attest: By: Director Ada County Highway District Interagency Agreement ACHD/City of Meridian - Page 5 of 6 (05/14/01) STATE OF IDAHO ) ) 55. County of Ada ) On this day of , 2001, before me, , a Notary Public in and for the State of Idaho, personally appeared Robert D. Corrie and William G. Berg, Jr., known or identified to me to be the Mayor and City Clerk of the City of Meridian, Idaho, who executed this instrument within, and acknowledged to me that City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for the State of Idaho Residing at: My commission expires: STATE OF IDAHO ) ) 55. County of Ada ) On this day of I 2001 t before me, , a Notary Public in and for the State of Idaho, personally appeared David Wynkoop, known or identified to me to be the President of the Board of Commissioners of the Ada County Highway District, and William J. Schweitzer, known or identified to me to be the Director of the Ada County Highway District, the persons who executed this instrument on behalf of said District, and acknowledged to me that the Ada County Highway District executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public for Idaho Residing at: My commission expires: Interagency Agreement ACHD/City of Meridian - Page 6 of 6 (05/14/01 ) February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 4-8-3 REQUEST South Slough Sewer Discussion AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: ClTY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: spOV .~ Oft c;Ll> Contacted: Date: Phone: Materials presented at public meetings shall become properly of the City of Meridian. February 22, 2002 MERIDIAN CITY COUNCIL MEETING February 26, 2002 APPLICANT ITEM NO. REQUEST Trunk Line Assessment Fees Update 4-B-5 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLlCE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS tofu wr Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT Public Works Department February 26, 2002 ITEM NO. 4-B-6 REQUEST Water Service on North Locust Grove Road north of Vienna Woods Subdivision AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: See Attached rrJrj )ii ,j,A ~ 6Y~vcV ~ (;J (jY , JiJJ 9111 {)J v ~' jf1rfp r' Contacted: Date: Phone: Materials presented at public meetings shall become property of the City of Meridian. Mem RECEIVED CITY OF M CITY CLERKERIDIAN OFFICE To: Mayor & Council From: Gary D. Smith, PE CC: file, S. Stiles, W. Berg Date: February 22,2002 Re: Proposed Valley Life Community Church Site - N. Locust Grove Rd. I have received a request for comments from Ada County Development Services for this proposed church to be located on N. Locust Grove Road, just south of Chinden Blvd. The application states that sewage disposal will be handled with on-site septic tank and drainfield and that water supply will be "municipal" from Chinden Blvd. (United Water). To serve this proposed building with Meridian City water we would need to extend our water line north from the Vienna Woods Subdivision approximately 2100 feet. We estimate the cost for this extension will approach $35 per foot ($73,500). This is another example of having (needing) to protect our impact area for future service, similar to what we did for the Summers Funeral Home on Ustick Road, east of Eagle Road. Again, we would be providing service to a customer in an unincorporated area and in accordance with our ordinance, Section 9-1-16, City Council approval is required along with the prospective customer agreeing to conditions as referenced in this section of ordinance. I would appreciate being able to discuss this matter with you for your comments and direction. For reference, I have attached a small-scale map showing this project site location as compared to our existing water line location. RegardS'Gary ~ if From the desk of... Gary D. Smith, PE Public Worics Director Meridian Public Works Department 660 E. Watcrtower Lane/Suite 200 Meridian, Idaho 83642 .. Page 1 (208) 898-5500 Fax: (208)887-1297 ~~.--"-'~~--_._---~----_._--------~~'-'--'----"--r~______~_,,--,""-+~~~._._~..__ VICINITY MAP RUT ~ ./---------.!lUT ~ .' ------ ~~ G'H-l N t)t N RUT I I ~ RUT '& LVo. R I I RUT tUT RUT RUT i I "' ,. "'~) f EYl ::;"r: t ~ ,~~! :.: {.~ L {;~ /- .> { ~ 1 !'f.' " ~ .,_'. ,.' r~\,> y...-"...... ~ ._. - , ,. or~' _.,) I'.c:.: ) \" . f- r i~\'<f~Jf Incorporated Areas I '~~'!'?'.:1.1~~ '--- K w4fE S 500 1000 1S~OO Fl:o!!l ~ea of City Impact DZoning DAirpOIt Influence Area Water J ADA COUNTY DEVELOPlVIENT SERVICES 650 Main Street Boise. Idaho 83702 208-364-2277 Tl'llS map IS mada from dara ;::ccytlgt'lled oy ."l.da County Ada Caunty shall not be 'Ial)le lor ;naCcur;:H:~eS;Jr misuse oftn~s mOlp- Maps o=earmg- ;hJs rj~SClalmer '"I1ay 00 phOIOCoPled fr-eefy However :.JS Q .n Jny dIg rt:::ll !orm rcquln~9 tho wmten permISSion of Aoa '::~ ..u':Y ECEJVED Mem n L CITY OF M CITy CLf ERID/AN RK OFFICE To: Mayor & Council From:Gary D. Smith, PE CC: file, S. Stiles, W. Berg Date: February 22, 2002 Re: Proposed Valley Life Community Church Site - N. Locust Grove Rd. I have received a request for comments from Ada County Development Services for this proposed church to be located on N. Locust Grove Road, just south of Chinden Blvd. The application states that sewage disposal will be handled with on-site septic tank and drainfield and that water supply will be "municipal" from Chinden Blvd. (United Water), To serve this proposed building with Meridian City water we would need to extend our water line north from the Vienna Woods Subdivision approximately 2100 feet. We estimate the cost for this extension will approach $35 per foot ($73,500). This is another example of having (needing) to protect our impact area for future service, similar to what we did for the Summers Funeral Home on Ustick Road, east of Eagle Road. Again, we would be providing service to a customer in an unincorporated area and in accordance with our ordinance, Section 9-1-16, City Council approval is required along with the prospective customer agreeing to conditions as referenced in this section of ordinance. I would appreciate being able to discuss this matter with you for your comments and direction. For reference, I have attached a small-scale map showing this project site location as compared to our existing water line location. Regards, kJ MN1 Gary . J From the desk of... Gary D. Smith. PE Public Works Director Meridian Public Works Department 660 E. Watertower lane, Suite 200 Meridian, Idaho 83642 ,. Page 1 (208) 8%-5500 Fax: (208) 887-1297 ---~-----,.,~~-- - --~--~--------~------"~.._.,--------------.- VICINITY MAP ,lUT i ~ RUT ",,,-,,- RUT G\4JNotN ~LVD. RUT r-~ R RUT RUT RUT / E't 1 :.:;n N (l r:- ~;C ( t'/ > , C\ T'1' H7./J -C,lnSf-:.:..... ~ r RJ I C~g~ ,-------- r ... "'".~,~ I i~t'!<:::<P>' Incorporated Areas ~:::;~::..!:?;):,~). L Qrea of City Impact DZoning I~Airport lni1uence Area '------.J Water J r; w-*E S ADA COUNTY DEVELOPtv[ENT SERVICES 650 Main Street Boise. Idaho 83702 208-364-2277 500 '000 '500 ,,000 F'l:et ThiS maD IS marja !rom dilta -cooytlgNed oy Ada C~unry Ada Couoty sMail .1ot De r~aDle for l(laccur:J cles or mlSuSo of tIllS map Macs oCilf1ng thiS Olsctalmer !T13y 00 ::mct-OCOOlad freely However. 'USe ,n any Cllgrtal ~orm rcq~.lIres tno wrrtten perm~sslon ot A~;a County --~--""-'-----'----~---~~- February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT REQUEST Water & Sewer Rates Update February 26. 2002 ITEM NO. 4-B-4 AGENCY CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANITARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: Contacted: COMMENTS d {,fr &vf Date: Phone: Materials presented at public meetings shall become properly ot the City of Meridian.