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HomeMy WebLinkAbout2002-02-12 CITY OF MERIDIAN CITY COUNCIL SPECIAL WORKSHOP I MEETING AGENDA Tuesday, February 12, 2002 at 5:30 p.m. City Council Chambers 1. Roll-call Attendance: 'I Tammy de Weerd K Bill Nary X. Cherie M.c..Gandless- X Keith Bird ~ Mayor Robert Corrie 2. Adoption of the Agenda: 3. Presentation and Discussion of the North Meridian Area Plan with Mike and Jon Wardle: , /ieJ.e",.;Cflct / ~fkv d/7Ut rr/&1r-- w/r/i.- .sl-a-.j.j; Meridian City Council WorkShOP I Meeting Agenda - February 12, 2002 Page 1 of 1 All materials presented at public meetings shali become property of the City of Meridian. Anyone desiring accommodation for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 888-4433 at least 72 hours prior to the public meeting. February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 3-B REQUEST Approve Minutes of February 12. 2002 City Council Special Meeting AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CITY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANlT ARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: e{V tXpfl Contacted: Date: Phone: Materials presented at public meellngs shall become properiy of the Clly of Meridian. Meridian City Council Special Meeting February 12. 2002 The special meeting of the Meridian City Council was called to order at 5:30 P.M. on Tuesday, February 12, 2002, by Mayor Robert Corrie. Members Present: Mayor Robert Corrie, Keith Bird, Bill Nary, Cherie McCandless, and Tammy de Weerd. Others Present: Bill Nichols, Kenny Bowers, Brad Hawkins-Clark, Steve Siddoway, Gary Smith, Brad Watson, Shari Stiles, Joe Silva, Tom Kuntz, Mike Worley, and Will Berg. Item 1. Roll-call Attendance: X Tammy de Weerd X Bill Nary X Cherie McCandless X Keith Bird X Mayor Robert Corrie Corrie: We will have roll-call attendance please, Mr. Berg. Item #2. Adoption_of the Agenda:_ Corrie: Item Number two for the special meeting is adoption of the agenda. This is a presentation and discussion of the North Meridian area plan with Mike and Jon Wardle. I will entertain a motion for the adoption of the agenda. De Weerd: Mr. Mayor Corrie: Mrs. De Weerd. De Weerd: I move we accept the agenda as presented. Nary: Second. Corrie: Motion is made and seconded to adopt the agenda. All those in favor of the motion say aye. MOTION CARRIED: ALL AYES Item #3. Presentationl Discussion for the North Meridian Area Plan Corrie: Mr. Wardle. Front and center, you're on. By the way, thank you for the pizza. Wardle: You're welcome. Staff and others will have - any of the folks that have to spend their time here deserve a little consideration. We appreciate the opportunity. I am going to spend a few minutes, kind of backgrounding and then be happy to enter into whatever discussion the Council desires. Each of you should have received three pieces of information. A little composite that gives a summary of what the effort is, the latest version of the foundation draft report dated January 30th, and then the latest version of the draft policy issues, also dated the 30th. Do you have those? I am going to talk in generalities about some Meridian Clty Council Special Mb'C'ling February 12, 2002 Page 2 of 14 of those issues but I wanted to start with some interesting feedback that we have had from both as a result of the 30th of January open house at meridian middle School and the meeting that we had last week. Just to bring the Ada County Planning Commission up to speed in as much as they deal with these issues in that as yet un-annexed area with in the area of impact. One interesting observation is that I am not certain that people, even some of those that have jurisdictional responsibilities understand what happens when a community and a county come to an agreement on an area of impact. The assumption is that there is an urban intent, under State law. Otherwise it would remain basically unincorporated rural, because an area of impact is essentially the community's desired growth area over a period of years. With that in mind, it was interesting that several members of the Ada County Planning Commission essentially wanted to see this whole area remain rural. Wanted an agricultural and certainly a much lower density than what an urban development concept would suggest, which simply goes back then to the question of do we really know as participants in the process, as members of the appointed advisory boards and elected officials of the three jurisdictions dealing with the issue, what we are really about? I guess I would ask the question, for your consideration, just might even provoke some discussion, just what is it that Meridian desires to be within your area of impact. Do you want t9 form and create_an urban community or are you looking for a semi-rural environment as the future outcome? I want to make a few comments that might be somewhat provocative, but I would suggest to you that the Comprehensive Plan draft that is currently before the Council, in some regards, is a semi-rural proposal. In fact, it - we talked often about sprawl. We talk about density in relationship to sprawl. Sprawl is a - I am not sure people have an accurate definition, as many people just interpret the natural growth of our communities as just sprawl, and I personally don't. However if we are concerned about the efficient use of land, then we have to be concerned about the density. If we are proposing a low to mid-type density that has a lot of rural characteristics, then quite frankly we will consumer more land theoretically within an urban environment for far fewer units. A concept or implementation of the plan as its shown here suggests that this largely, that north Meridian would be a low to mid-density bedroom community. The service elements that are shown in the neighborhood proposals do not provide the level and opportunity for the convenience of - that is primarily a convenience level of service. There would be a very heavy trip generation with impacts on the infrastructure system, transportation infrastructure, because people that have to leave north Meridian to go to the major services, which are at this point and time in terms of Meridian, along the Fairview and Eagle Road corridor. And of course down toward the interstate at Meridian Road and now Main Street. I guess I am just wanting to make sure people stop and consider what the vision is for north Meridian in the context of your area of impact boundary. I would like to take a step back and talk about the genesis of this effort. There were applications submitted both to the city in terms of annexation and also to the county in three square miles of the area of north Meridian, lying essentially east of Ten mile and over to Meridian Road. Those particular applications caused the elected officials -- and at initially ACHD they hired the Washington Group to do a ten mile, excuse me six square mile study and I believe it was sometime in March of this year that this study was done, or at least a draft of it was out. That I think scared a lot of people to death. Meridian City Council Special Me~ting February 12, 2002 Page 3 of 14 Looking at just shear numbers, assuming that if this all dropped on you today, of how many vehicle trips would be generated. Wanting not to look just a snapshot area, the highway district went back and I am assuming with encouragement from the city and perhaps the Ada County Commission as well, and had WGI expand that study to a 12 square mile area. Essentially everything north of Ustick Road up to Chinden and into the two sections that are somewhat shared with Boise and its western area of impact boundary. A result of that led to some conclusions - and Jonathan if you would reach back and just hand me that board, yes. This is a board that you have seen before when we had one of our sessions at COMPASS, but essentially, what they called a developers' scenario was simply an extrapolation of the early development applications to a potential build-out within 20 years. I am not concerned frankly when the build-out occurs, I think the numbers are the interesting thing. WGI was looking at a build-out of nearly 16,000 dwelling units within the 10 miles between McDermott on the west and Locust Grove on the east, Ustick and Chinden. That overall density was somewhat less than three units per acres. Factoring out the public open spaces, the public schools, and other elements. What that also showed interestingly enough was if in fact we did have a build out at that density of 2.95 units per acre, 16,000 dwellings, there would be roughly 43,000 people within that 10 square mile area. We_-have suggested lhat in order to create the urban fabric and to sustain the types of services that make a community, that there ought to be a higher overall density and have suggested a minimum number. One way or the other there will be something over 16,000 residences in that area, and depending on the final build-out, somewhere up toward 20,000 with population ranging from 43 up to 50,000 plus. In context, according to the background information on the Comprehensive Plan draft of June of 2000, there were approximately 3,600 dwellings in Meridian in 1990. I think that projected up to 14,800 something by the year 2000. We are talking about numbers that frankly would double - it was many times the population of 1990, but it would certainly go toward doubling the population of Meridian at this point in time. I am not certain what your final 2000 census numbers were. As a result, the elected officials from the Highway District, Ada County, and this Council, met with the developers in June with the intent to at least look at a new way of development in a more concurrent way of providing community facilities and the transportation system in a broad scope analysis, rather than just a project-by-project basis. Hence, we have not tried to recreate the information that was provided by your staff and the consultants in the plan but we have added our own information and conclusions in the foundation report. In the policy, we have tried to carry forward some of those issues as to how we might go about implementing a plan for North Meridian that accomplishes some of the objectives. I just wanted to make a few comments about what the conclusion is expected to be. That would be potentially a land use overlay with specified development standards and incentives. I think incentives is the key because if we don't create the opportunity to encourage what we want, then we will go through the process of essentially, project by project, very standard type of development patterns that we have seen in the past. I have heard from virtually of the elected officials that we want to see something different from what we have seen in the past. We are talking about going into detailed implementation policies that would reflect both in ordinance changes, potentially, and also agreements between the various entities that Meridian City Council Special Me~lIng February 12, 2002 Page 4 of 14 would include the park and pathway system, school site acquisition, public safety facilities and transportation improvements. One of the several keys in this discussion, the first building block of course, in order to do any type of development we have to get the infrastructure and the first point in that of course is the sanitary sewer system. Right now, the city is working on this first element between Ustick, McMillan, and the White Drain. Just to the north is the North Slough, with the extension of about a half-mile of additional trunk line in Ten Mile Road that opens up that tier to the north. We have suggested that one way to facilitate and assist is to allow two opportunities or options for sewer system expansion. One would be of course through the city initiated efforts. The second would be through a development-initiated program. Both are viable, and I think would help move some of these efforts along in a more expeditious manner. Second issue is that of drainage. The Highway District has done some studies and is now out for services for additional drainage studies that are focused at least at this point on the regional type solutions. Acreages that are consumed in pond systems, a lot of cost in terms of piping and so forth. We have suggested in our transportation concepts a method by which you can treat a lot of that in on- site facilities at least in the arterial system instead of collecting and having to transport waste waters to long distances. Its not saying that there won't be some of those facilities but we think we can _cut costs down by dealing with these issues. We are suggesting, and I will get to this a bit more in a moment, but the arterial system needs to be the minimum number of lanes possible to carry the traffic, but also to use the areas instead of having a mile of center turn lanes or even a two or four lane system. To cut those lanes down to the two or the four and use those areas along the arterial roadway which could be potentially up to eight such areas four hundred feet long in a bioswale (sic) system that takes care of a more on-site way. We have talked about community character and quality and I commend the parks folks for moving forward with the plan. I am assuming that that will be coming to the Council soon. We have suggest that while the effort to get the community park sites is certainly desirable and we understand the priority, we also encourage a more careful look at neighborhood parks, which is where the people really live and would have opportunities to use those facilities. There is consideration being given to that, although the question of how funding would occur is still up in the air. One of the biggest challenges that we found in talking with your various public safety providers is the way to get the fire stations on line. We have got - Jonathon, put up the other map on top of that, -- this land up concept, the city already has a fire station site located in this area. You have a fire station, the newest fire station is right here on Ten Mile and somewhere in this vicinity the city is looking to secure another location that would potentially provide the service for that North Meridian Area. The challenge is not the sites. The site is the easy component, an acre to two acres depending on the total scope of what is provided. The challenge is the way to fund those fire stations with the nearly million dollars in facility and 300 plus 1000 dollars in rolling stock to provide the safety coverage. That is a challenge that is facing that is going to have to be addressed. At this point in time, we are not making any suggestions or recommendations but I know your Fire Department is looking carefully at how that can happen. When we talked and looked at the transportation system - Jonathan if you would put up that other one and put it on that one, yes - the Washington Group study had identified the size and character Meridian City Council Special Mt;,,,,dng February 12, 2002 Page 5 of 14 of these various roadways. We have got on this particular map, circles that identify three or five lanes and so forth. What they have also suggested is because of the Ten Mile Interchange at this location. The assumption was that Ten Mile Road would be the connection between 1-84 and potentially Highway 44 and Highway 16. In looking at the land use character, quite frankly, the realities of where a roadway crossing could probably occur on the river in the future, it was our suggestion that we look at Black Cat Road as that connection even though it is not a direct link to the Ten Mile Interchange. It is a direct link to Highway 16 and is more feasible than to be funding for another river crossing within a mile of the existing Linder crossings. That would put it about equal distance between Star Road and Linder Road. In doing so, again it helps us then focus on the fact that if it were over at Ten Mile, North Meridian would literally be cut in half by the two heaviest traffic corridors north and south within a mile. You would have a few square miles to the east and a few to the west but you would lose the cohesiveness of that community, potentially. Linder, although it connects though, doesn't have that link on the other end so it primarily the entree into the community from the north side of the river currently and it doesn't have quite the same impact as a potential interstate to Highway 16 route does. It was interesting that - well there is certainly a lot of activity, looking at those alignments through tbe__COMPASS Organization, so it's a timely discussion that needs to happen. That issue along with Chinden, of course are the two prime through elements of North Meridian, even though Chinden is on the north flank, it literally still serves that area as the means to get into Canyon County to the west or Boise to the east. In looking at subsets of the system, we were concerned about the character of the neighborhoods and David if you will hand me that - ACHD had done a study that had suggested there needed to be continuous collectors. We are suggesting that the character of the neighborhoods is really dependant upon not further subdividing into quadrants, but to determine where the traffic volumes require a collector over a local standard and see that that occurs. Certainly have connectivity within the interior but don't necessarily subdivide these neighborhoods down to a point that now you have an arterial system on the outside you have to dodge and an internal system of less traffic but nevertheless a fairly intense - De Weerd: Mike, excuse me, but can you turn that so staff and the people behind you can see it? Wardle: We can do that. I'll put that over there in just a second. The other - Jon why don't you put it on the one to the left there - the other issue is access control. Transportation Department has along Chinden Boulevard established access controls and suggests at the very best that there would be one point of access along these corridors at least along Chinden Boulevard. Then we are suggesting and certainly its not a perfect world and it won't be achievable in all cases, but to limit the primary access points on the other roadways - McMillan, even Ustick and the north south routes to a few primary points. Then require internal access to all elements that would be both in terms of services on the periphery as well as to the community inside. Our concern there is just the character of the neighborhoods themselves. With regard then to the final element of the foundation report, was the concern for establishing a hierarchy for Meridian City Council Special M",,,,.lng February 12, 2002 Page 6 of 14 commercial and services. We have suggested through the land use concept a four tier - well it's a four-element hierarchy that begins with regional land use elements along Chinden Boulevard and along Black Cat as the two principal through corridors in north Meridian. The second tier is community level and that would be on Linder Road because of the north south connection through the area from Eagle. Then you get to what we call the neighborhood element, which would be the other arterial roadway locations. Then finally between all of these we have what we call the village scale. The village intent basically takes the concept that the staff had come up with on the neighborhood centers and suggests that you could within any of these areas have the. opportunity to propose a neighborhood center that would serve the most local types of needs that would occur within north Meridian. Now some people have suggested that what this is doing is opening these up to strip development for commercial services and the like and that is frankly not the case. The requirements would be that mixed use would have to meet the certain requirements and yes, we would suggest that there be opportunities to focus most of those elements toward the intersections. These center elements, the village level, are going to be small, if and where they exist and they're primarily oriented toward incorporation them within the residential components of the neighborhood. Now we are not suggesting that we hgl.'{~ 100 percent of the answer. As yet we were hoping still to get some input from the community and those that are professionally involved both on the public side as well as the private, to be certain that we provide first the flexibility but then secondly, encourage the types of mixed-use development- - that we leave what the elected officials want to achieve in North Meridian. The reality is that even though the map suggests and shows some fairly major areas, if you read carefully what we have provided, you actually have land use or excuse me, the residential components within these, could be as low as three units per acre. It could be as high as 20 units per acre component in that regional area. We are suggesting that this would be primarily - I bet if we kept this intact, when it finally builds out, you would have more residential land than you would other types of uses, because the market place and the investors in commercial will only build what the market will support. These folks that invest these types of resources are very careful to make their choices on first location then secondly the market. You have to remember that substantially the market out here is going to be, if we were just using this alone, a significant population base. I guess I would like to conclude by saying that the intent for the concepts put forward thus far are to create an opportunity to change the character. Not totally, of what Meridian is - because I think Meridian is still going to be largely a single-family residential area but to make possibility for mixing the residential uses even and encouraging it for that matter. It may not actually be a not, but we have said the minimum density of any project would have to be three units per acre, minimum. It may need to be higher. Within that context, everything that would show up in the residential component would be able to come in as long as it had a minimum of three units per acre, It could go as high as eight units per acre without having to go to a Conditional Use Permit. We are talking about the flexibility and encouragement for people to start mixing the uses, getting moderate to higher density neighborhoods established with in that area. At the same time, the hierarchy of the village, again which is the most basic element of this. The village is intended to be small up to five acres in size for services that Meridian City Council Special Mb",ung February 12,2002 Page 7 of 14 would be located at or near the midsection points. That could also include residential uses of three to eight units per acre. The neighborhood components then at the next tier up would be 5 to 15 acres in size, residential uses of up to 8 units per acre, with potentially 55 to 160,000 square feet of building area that would include possibly your grocery stores and so forth that get down toward where people really need them. The next level of course, the community, which right now is designated on the Linder Road element, would be in the 15 to 20 acre size for any shopping facilities. Up to 275,000 square feet and residential uses of up to 15 units per acre, with some restrictions on how close you could have anything of less than eight units per acre that close to those intersections. Then the same thing at the regional level, either up on Chinden or on Black Cat. The regional would have potential more than 25 acres in size. It could be major retail and it could be a business or a tech research park. The intent there is to have both employment and commercial opportunities and this again would be in areas where you would encourage the highest density development. One of the things that occurs and frankly, why I don't really believe that you would see a lot of high density residential, even though we would like to encourage that mixture, is the patience. There is only a segment of the market that will be available or consumed - absorbed as it were, for those types of uses. The same thing, patience will be necessary for some of the larger scale service and commercial components. Some of that will obviously follow the development patterns rather than proceed or become current I think Mr. Mayor and council members. I have taken perhaps too much time but I would certainly be willing to discuss any of these issues. I would hope that we can exchange some of your thoughts as well. Corrie: Thank you, Mike. Questions from Council? Bird: I don't have any. Corrie: I am sure staff may have a few questions. Am I correct or are you still under advisement? Stiles: Mr. Mayor and Council, we do feel that we need additional time to review this in order to give you a complete report. We would also like to schedule a meeting with Mr. Wardle and Jonathan to go over some of these issues that we may not necessarily need to go over in this forum at this time, but try to come to an understanding of what they have in mind and what our issues are without picking it apart tonight. We understood that this was going to be presentation, a more formal presentation than what the open house had. We still haven't reached a consensus on the plan of course. This is still in the beginning stages at least, as far as we are concerned it is. We are a little concerned about maybe the process is a little backwards as far as coming up with a map and then doing the development standards. I am sure that we can all discuss that and he can relieve some of our fears about that. It is going to take a considerable amount of staff time. Unfortunately when the map was drawn, staff did not have the opportunity to be there due to a short notice and the fact that Christmas came in that time period between when we were noticed and when the meeting was for the land use portion of this map when this map was developed. Hopefully you have all received Ed Starkey's report about the neighborhood centers. We do Meridian City Council Special MelOling February 12. 2002 Page 8 of 14 have a real fear that with the designation of all this mixed use and commercial areas -- every intersection with some kind of commercial, that it would absolutely kill the neighborhood center concept. I don't know if we can be brought to go to their way of thinking on some of that. We would be willing to discuss everything and open that dialogue. We don't really feel that we have had enough time to give input on this and make it feel more like it was the City of Meridian project too instead of maybe the county and the developers. I think a lot of the foundation report is great. The policies are great, I kind of have to play devil's advocate like I do on every project and see how it might be used in a not so great way. As far as some of the uses that are proposed and the definitions, without standards in place, and I know that is part of the whole process, but if the standards aren't in place first, there is not reason to have designations of land area. What I fear with great variety of uses that will be permitted according to these land use definitions, that everybody on the corner will sell it off for a convenience store and a gas station with a drive through fast food facility and I guess I am hoping that Mr. Wardle and Associates can belay our fears there. We already do have a lot of requests and even as part of the public hearing process for the Comprehensive Plan, we had requests from people that might have an acre or two acres on a corner that they want to develop right now and they want to develop it commercially, I guess it really involves getting down to the standards part of it and how this is going to be implemented and the time of that. I guess we are not able to voice all of that tonight. I know Brad and Steve have both reviewed. Steve has a list of questions - I don't know if it is appropriate, do you want him to bring those up here, or wait until we have had a chance to meet with them? Corrie: Mike, do you see any real dead head footing here that could be worked out with some of the concerns that they have and the concerns the developer has - can we probably get together and work on some of those? Wardle: Mr. Mayor I appreciate the opportunity to respond because we are still looking for input. We actually set up kind of a formal provide a period of input that ends in several days but there is nothing magic about that and we welcome the opportunity to sit down with staff and go through that. I agree it's probably not appropriate to go through that tonight because I would like to see some of their thoughts and comments so that we have an opportunity to prepare as well. Let me just respond to a couple things. I think the way to discourage precisely what Shari was talking about, and that is to have every corner pop up commercial is to require a mixed use concept where people are going to be - and I am not saying that every project would end up being mixed use. Those that would not probably have to go through a more laborious effort than those that do come in with what you would like to achieve. For instances, instead of allowing someone to come in with just an acre or two, make them get into an assemblage process with somebody that starts to put together the fabric of community. I clearly would be as concerned if I thought that this was nothing more than just opening up these corners for convenience stores and gas stations. I am not interested in having my initials or name on any of that as well. f think what we are suggesting is that if we get into a program that requires mixed use proposal then we are going to see something more than just a straight Meridian City Council Special Meeting February 12, 2002 Page 9 of 14 commercial or straight residential and we start to see opportunities to bring projects. Quite frankly the efforts that have been - its on the map back there, those initial project proposals actually are a reasonable start to bring together not only residential but they have got proposals for commercial and services and schools, parks and all of these things are starting to come together and I frankly don't fault what the initial concepts are. I think lets get it into a framework so we can all deal with it and see what is going to happen on the periphery. So I appreciate and look forward frankly to the opportunity to visit with staff in a more direct discuss. I think we would have any of the - we have involved and invited staff to participate and they have to large extent. We have also included the other planning elements from Ada County and the Highway District as participants. The smart growth and the University of Idaho Urban Research Center have been participants. A lot of good ideas have come from them in concert with the private sector consultants. Really the next step and the critical step [ would suggest and its really not backwards because you have to come up with concepts before you can put the implementation tools together. I guess I would also suggest that in your Comprehensive Plan that staff has already provided an extensive list of action items that have to take place. The standards are not there but it's talking about the types of things that are required to get the implementation. That is precisely the process that we are involved with here so we look forward to that opportunity and hopefully they can give us some ideas that will strengthen and solidify this. Maybe we can help them understand to a greater extent how this is really not a threat to the fabric of the community as well. Nary: Mr. Mayor. Corrie: Mr. Nary. Nary: I guess it is more just a comment. Mr. Wardle, I really do like a lot of the policies and plan and the makeup with this development plan. I think there are a lot of pluses to the city for it. I am a little concerned to some degree on the density issue because I understand the rational behind it. I understand that that density is probably necessary to support that level of commercial for that area. That density has to get built first before that commercial gets there, and then those people are coming in here and saying how come you are letting all those houses get built. That is my concern, because I did hear you say that commercial area on Linder was 15 units per acre approximately higher by the regional area. I guess that just concerns me. That is fairly significant density for a community that - I guess it's just scary. We are not there yet. We have lots and lots of discussions before we get there. It is just a real concern for me before we get into this plan that this level of density is pretty significant. That doesn't sound like a small neighborhood bedroom suburban family community like you said at the beginning. That just concerns me a bit. Wardle: Mr. Mayor, may I speak to Mr. Nary? Just remember we are not saying that it has to be, we are saying that densities may go up to that. It's not mandated that they be there except that you can't put the single family elements right back up to those major intersections where we frankly know the traffic is Meridian City Council Special Met:ting February 12, 2002 Page 10 of 14 going to be the heaviest. That is really the big concern. You can still have low to medium density elements in there but you have an opportunity to go higher if you choose to do so and can incorporate that into some type of a project that would make it -- integrate it rather than separate it. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: I guess we all have certain thoughts on going into this, what all we will find. I think we will get there. I don't think we are all that far off, although, you see this and it's the same concern that we have in looking at the Camp Plan. What will the market bear, and you are asking people to take a lot of risk. If it doesn't turn out that way, what will it turn into? That is what we have to concern ourselves with too. In reading the report from Ed Starkey, it does kind of give you pause when you start looking at the mass of land use that you are putting toward retail and that sort of thing, without looking at infrastructure. Or we talk about a high tech park. Do we have adequate infrastructure up in that area to support that kind of thing? There is a lot more in-depth background that we need to look at. Setting staAdards, definitions-; and incentives, in my opinion, should come before you start putting something on a map and showing an economic feasibility that can support that, because these developers aren't going to want to buy into something that they don't thing the market is going to support. If we go into it developing these standards and definitions and all of that, and we see that the market wont support it, what good is this plan? What good is all the buy in when it's not realistic? So a lot of that needs to be done up front. I think we are very anxious to see how it's all going to work out. I think you need to do more. I like your ideas on drainage and using, it means more detached sidewalks, which I am very much in support of and certainly don't want my kids walking on arterial with an attached sidewalk, It makes a lot more sense. So a lot of the ideas are great, and actually they are not far off from the ideas that our staff has as far as the Comprehensive Plan, but we need to find a way, and hopefully with that dialogue with our staff, we can integrate them together and start talking the same language. I think you are. It's just that we are still out there and trying to understand what each other's definitions are. Now in the Comp Plan process I have been talking - I like your definitions of your areas. I don't necessarily like the circles, or I would like to learn more about them, but I like how you defined it. Again, I think we are pretty much on the same page. How is it going to work? Is the market going to support this? How far can we go on those definitions before we can really establish a map like that? Wardle: Mr. Mayor, Mrs. De Weerd, I guess we need to be careful because I am not necessarily calling these out as commercial areas. That is not what our intent is. I consider these opportunity areas to talk about the scale of uses that can occur depending on how the market place reacts to them. I am not - I don't think that I am proposing that they be called commercial corners or nodes - they are a mixed-use designation that says you can have a combinations of services, retail, employment and residential and it simply sets thresholds as to how that would occur. The reality, most of that land that shows up in those scary circles Meridian City Council Special ME::v,mg February 12, 2002 Page 11 of 14 and corridors will be residential. I think what we are trying to do is create an opportunity to change the character of what has happened up to this point. I am not criticizing but when you look at the landscape of your last 10 years worth of development that goes up to literally Ustick Road, its very uniform. There is not much in the way of services in those areas. Now it's a nice bedroom community, so that goes back to my initial question. De Weerd: I sure wish you would stop using that - Wardle: Bedroom community? It's a reality it is a reality. De Weerd: Well it is, and that is the concern that even Councilman Nary brought up, is we all realize that you have to build residential before you get the other in there, and will you really get the other in there? Wardle: Let me just illustrate - right now - Jonathan would you take down our concept and leave the other up there - right now I would suggest to you that what you have project for North Meridian, are conveniences - (end of side). Lets hypothesize, because there are people in the commercial community that are already aware that if.. )(oU are talking about 43 to 50,000 people that they are going to be services out there - more than what is showing up on that map. Do you wait until someone comes in without any warning and you adopt something like this, and then somebody puts together the land and comes in says we want to do a Comprehensive Plan change. You would find yourselves dealing with that just the same way that you are with section 34 right now. I think if we put on the map, the opportunities and simply say that within the context of this hierarchy, these land uses, that you can do certain things, but then we are going to have an opportunity and people won't be as surprised. We might all be a bit disappointed that some things wont occur that we would hope. The reality is, right now, you have got a lot of surprise headed down the line for north Meridian, because that does not provide the level of service or even employment opportunities that likely will happen there in the future. You'll be going back to amend your Comprehensive Plan and you are going to be dealing with a map that suggests that right now you have got very low density in this area, and somebody says this is Chinden Boulevard, we want to do a major employment center. Its on a state highway, potentially it could be another north/south connection here or here, we want to do something that is a serious benefit to the community. Your Comprehensive Plan doesn't show it and then we have to go through that process. We are saying lets give people notice of the opportunities that may exist there. I was Planning Director for the City of Boise when Hewlett Packard came to town. Who could have conceived such a facility? We had, we were the largest concentration west of the Mississippi for mobile home manufacturing before we got into the high tech business. Quite frankly, I think that that type of use was far fetched and it went to a location that nobody had anticipated before but those are things that we need to keep in mind that we don't want to preclude. We have simply said that there is a framework within which the opportunity exists to do that. Lets make that opportunity available. Clearly, we want to get into a longer discussion. We will deal with staff, see if we can help articulate this a little more clearly, come up with better definitions and Meridian City Council Special M(;toclng February 12,2002 Page 12 of 14 certainly head directly into the standards and implementation tools that are necessary to make whatever you, Ada County and the Highway District folks would like to accomplish out there, a reality. De Weerd: Again, I don't think we are off track - I don't think the philosophies are different. I think just getting there and getting to the table will be one thing but also I anticipated at some point, are we going to get a better understanding of how the infrastructure, and I am not just talking water and sewer, how those partnerships and how those improvements will be a part of this plan? How they will take place, the timing, and those kinds of things. I think the city has been very interested in that particular component, and I think that is why we came to the table to begin with, because of those concerns. I don't know where they play within the process but I - Wardle: Mr. Mayor, Mrs. De Weerd, that is the next step, is to get the partnerships and definitions together so that we can go to the various entities and it all has to dove tail, because decisions made by one entity affect the others. That is actually the next step - to get some of those ideas on the table and defined and particularly with the Highway District since they have the transportation system. __Well, Mr. Mayor,jt looks like our hour is about gone. We appreciate the opportunity. Corrie: Well, thank you, Mike. Mrs. De Weerd. De Weerd: Can I ask one more question? Did you get some good solid feedback from your open house? Wardle: There is a fife in there called response - we are getting some good feedback and frankly a lot of it focuses on the issue of section thirty four, the Waste Water Treatment Plant. De Weerd: Really? Wardle: Yes. Bird: We can't believe that, Mike. Wardle: But actually, we do have comments - some have come back via email and we have received written comments from some of the agencies as well in response. We are getting - but I don't know that we will ever get enough to really have a complete picture of what people are thinking. Clearly it is a good start. De Weerd: Are there common threads in the thoughts? Wardle: I think the common that I have seen is that people like the idea of a different type of community but they have - some of them have similar concerns. One of them said, let me just find this. It was an email that I thought was, without identifying the individual, as she indicated that she did not attend but received the Meridian City Council Special Mel;lling February 12, 2002 Page 13 of 14 pamphlet and had seen the map -- I feel the plan is workable. Especially for what you proposed for this particular location - and it relates to this same issue we just talked about, any way she says but the concern is it shows a lot of businesses. Well that is what people need to understand. Those businesses, those designations are not necessarily suggesting that that is going to be all businesses. We have got to do a better job of getting people to understand that these are simply areas that allow a range of uses and they are subject to a certain limit on the types and the thresholds. So it's type and size. Anyway, we are getting some good feedback and hopefully we will get an opportunity to articulate some of these with staff and get closer to addressing their concerns as well. De Weerd: I do appreciate finally seeing a map of how we will connect up to Black Cat and the interchange - that was really nice. Wardle: You know, one just aside, we had not only the comment sheets, but we had sheets out of each station for instant comments. There was one that said don't preclude the possibility of Black Cat connecting directly to the interstate. I assume but I am not even going to get into that. That is a major transportation issue that the COMPASS folks are goingJo have to look at, and if in fact its Ten Mile and eventually Robinson Road, they are not that far away. You can still make those connections without an undue deviation. Some good feedback. Corrie: Mike, thank you for the presentation. I think with the partnership that you have done and brought together, the developers and the city, I think we can work it out. It will really be a benchmark for this whole area, so again, thank you, and if we can have you and the staff get together and work on some of these items that we had trouble with - thank you very much. De Weerd: Mr. Mayor. Corrie: Mrs. De Weerd. De Weerd: Can we set a time frame so that Mr. Wardle and the development community kind of know what kind of time frame they will be meeting our staff and getting that kind of feedback from them? Corrie: We probably already have it pretty set -- De Weerd: I know we get together again in March, but we probably want to do this before then. Wardle: Oh absolutely, we will. Just as soon as I get back from the Olympics, which will be Sunday. De Weerd: I will wave at you. Meridian City Council Special Meeting February 12, 2002 Page 14 of 14 Wardle: But we will get together with staff next week because we want to be able to make some positive reports to all the sponsoring stakeholders on the 4th of March. De Weerd: Does that work with staff? Well it has to. Corrie: It will work. Shari has got her mind on other things until Friday, so she can make it work. Okay. It is 6:30, so I will entertain a motion to close the Special Workshop Agenda with the presentation with the North Meridian Area Plan. De Weerd: I move we close the special meeting. Bird: Second. Corrie: Okay. Motion made and seconded. All those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURt-JED AT 6:30 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) 2 I 26 I 02- DATE APPROVED CITY OF MERIDIAN CITY COUNCIL STRA TEGIC PLANNING SESSION / WORKSHOP AGENDA ITEMS FOR DISCUSSION Tuesday, February 12,2002, at 6:30 P.M. City Council Chambers Roll Call: X Tammy deWeerd +Cherie McCandless ~Bill Nary V Keith Bird ~Mayor Robert Corrie Issue #1 Written Updates: ..., Old Fire Station Property (Mayor Corrie) - Street Name Change - E. 1st to Main (Bill Nichols) - Storey Park Project with Chamber Addition (Tom Kuntz) - Update on 56 Acre Park - Easement / Bid (Tom Kuntz) - Kiwanis Park Proposal (Tom Kuntz) - Park and Ride Lot Landscaping Issue (Shari Stiles) Issue #2 Discussion of Landscaping / Common Area Lot for Medimont Subdivision with John Barnes c.(; r C k. rr €. d.-- A.e f U .-y.e I'h ~-fs Issue #3 Discussion with Meridian School District about Co-Locations for Parks and S~hoo/s., !Ubh-de..u. 'AYt~hC'~ d/S-c',{~jr).n-' NIn-/c.-h:J -ib{je-f'/~ Issue #4 Via Trans Presentation by KeJ/i Fairless pre fell/feO<- Issue #5 Sanitary Services Company Annual Report Presentation by Steve Sedlacek preJ&n.:t€cC Issue #6 Discussion of Ten Mile Interchange Sewer Study (Gary Smith & Brad Watson~ J..e,-,.:;f.ed....-. Issue #7 Update on "Project Care" (Gary Smith) !niJre ih.hrhLa.-h~ Issue #8 Discussion of Parks Master/Action Plan (Tom Kuntz) p / It fn- g -12- ~o { e G" [ 3r;> prrv Issue #9 Follow-up Information on Skate Park Project (Tom Kuntz) re pori /1€'(Gf- il/Lot-l/f'A- Issue #10 Follow-up Information on Written Updates Issue #11 Discussion of Future Topics - Tree City USA Ordinance / Compliance - Water and Sewer Fees / Rates Meridian City Council Workshop Agenda - February 12, 2002 Page 1 of 1 All materials presented at public meetings shall become property of the City of Meridian. Anyone desiring accommodalion for disabilities related to documents and/or hearings, please contact the City Clerk's Office at 88B-4433 at least 72 hours prior to the public meeting. February 22, 2002 MERIDIAN CITY COUNCIL MEETING APPLICANT February 26, 2002 ITEM NO. 3pC REQUEST Approve Minutes of February 12, 2002 City Council Regular Workshop AGENCY COMMENTS CITY CLERK: CITY ENGINEER: CITY PLANNING DIRECTOR: CITY ATTORNEY CITY POLICE DEPT: CITY FIRE DEPT: CITY BUILDING DEPT: CITY WATER DEPT: CJTY SEWER DEPT: MERIDIAN SCHOOL DISTRICT: MERIDIAN POST OFFICE: ADA COUNTY HIGHWAY DISTRICT: SANJTARY SERVICE COMPANY CENTRAL DISTRICT HEALTH: NAMPA MERIDIAN IRRIGATION: SETTLERS IRRIGATION: IDAHO POWER: US WEST: INTERMOUNTAIN GAS: BUREAU OF RECLAMATION: OTHER: vrJL/ , 1f)rfJ U,rr Contacted: Date: Phone: Materials presented at public meeilngs shall become property of the City of Merldlan. Meridian City Council Re~ular Workshop February 12, 2002 The regular workshop of the Meridian City Council was called to order at 6:44 P.M. on Tuesday, February 12, 2002, by Council President Tammy de Weerd. Members Present: Mayor Robert Corrie, Keith Bird, Bill Nary, Cherie McCandless, and Tammy de Weerd. Others Present: Bill Nichols, Kenny Bowers, Gary Smith, Brad Watson, Stacy Kilchenmann, Shari Stiles, Tom Kuntz, Mike Worley, and Will Berg. Roll Call: X TammydeWeerd X Bill Nary X Cherie McCandless X Keith Bird Mayor Robert Corrie X De Weerd: Okay, I will go ahead and open this meeting. It is 6:44 P.M. Welcome everyone who is here. We'll go ahead and do Roll Call. Mr. Berg if you would do that I would appreciate. Berg: Thank you madam president Roll CalL Issue #1. Written Updates Issue #2. Discussion of Landscaping / Common Area Lot for Medimont Subdivision with John Barnes. De Weerd: Thank you. We started something new. You have written updates and we do have a place. Issue Number 10 to follow up on, if there is anything you would like to have pulled off there, we can put it onto Item Number 10. Is there anyone who would like to add to Number 10 for any further information? I'd like to thank staff for the written updates. They have been following up on issues that have been brought up in other meetings as well as workshops. It is a good way to update us without having to put it on the agenda. Any comments? We'll move to Issue Number 2. Mr. Barnes is here with us today. I appreciate you coming John. This is a result of an application, a CUP that we received. We did go ahead and make a decision on that, but the issue has come up a couple times on the landscape and how that planting strip is. If its really accomplishing what it's supposed to accomplish to soften what is built in that subdivision. I guess John we'll start with Shari first. Stiles: It will take me just a minute to get this up. David McKinnon did go out to the site and took some pictures. The original approval for the Conditional Use - it wasn't a Conditional Permit, it was an annexation and plat, required the 20 foot planting strip to be planted with six to eight foot Scotch pines at, at least 15 foot on center. Yes, it looks pretty good doesn't it? De Weerd: I haven't seen that part of town. Corrie: No wonder the people are hollering. Meridian City Council Regular Meeting February 12, 2002 Page 2 (Inaudible) Stiles: No it's all by riverboat. David McKinnon walked the entire length of the planting strip. This tree, there is one dead tree on the site. It is directly behind the Smith's house. There were three trees that were not at least six feet, in addition to the dead tree and these three trees that were under six feet were planted adjacent to one another. They were located just to the east of the Smith property. I guess that is where some of the problem comes. There were three instances where the trees were spaced more than 15 feet apart but at no time did they exceed 18 or 19 feet on center. It appears that at least one of the trees could not be planted 15 feet on center due to a tree located on the adjacent lot that would have over hung the pine tree. The property is in substantial conformance. The three trees that are under six feet should be replaced and the dead tree should be replaced but it will eventually be a pretty nice buffer. It doesn't show up very well here - these are all on the adjacent property owner's property. Is that the Weatheralls? I am not sure whose home is on the other side of this. Either the Weatheralls or the Robinson's. It's showing you can see in some places there are actually three trees deep. This is showing one of the four trees that are less than six feet. The fence is six feet. This is showing all of the trees looking east from Medimont SUQdiyision. I guess tbat is it. With the exception of those four trees, the rest of it is in compliance with the Conditions of Approval. They have -- I have been informed by Jim Boyd that a new landscape company is going to be taking over the maintenance of that planting strip, ensure that it is kept mowed and any trees are replaced if they die. It would probably also help if they were fertilized to enhance the growth of those trees, make them grow a little faster. I don't know if Mr. Barnes has anything to add. That is alii have, thanks. Barnes: Madam President, Mayor, City Council, John Barnes, 1034 Justin Place, Meridian. First of alii would like to say I am sorry that you guys have had so much grief over this. As you remember, we had a lawsuit over this originally by the neighbors, over your decision to annex and give me the zoning to do a business park. We worked hard to try to make this buffer work for Mr. Smith and all of them. You can see its all grass down through there. It's all sprinklered. We thought we had all six-foot trees, but maybe we missed by a few inches, and if you want us to, we would take those out that aren't exactly six, but they will be six by summertime. We will take care of the dead one. I would like to submit a couple pictures. This might help you. Take a look - its just going to take time for those to grow up and give Mr. Smith and the neighbors there the kind of buffer that they had in mind. You can see that the trees are three deep down through there and like I say, we are going to work hard to keep it mowed biweekly. It's all watered and we'll fertilize the trees. I would like to not replace the three that are just under six feet but if you'll give me a little grace there. I will replace the dead one and we'll work hard to take care of them. Any questions? Nary: Madam President. De Weerd: Mr. Nary. Meridian City Council Regular Meeting February 12, 2002 Page 3 Nary: Mr. Barnes, how long have the trees been there, and the ones that are under six feet, that's an angle I can't tell. That looks significantly under six feet but it may just be the angle of the fence. How long have they been there and how much under six feet are they? Barnes: Well, just a few inches. The ones that are there, maybe that one could be a foot - Nary: That looks like a foot. It's more than a few inches. Barnes: We planted those in two different phases in that buffer, because we did the strip in two phases. Those have been there about a year and half now, these trees here. Nary: How big of caliper, how tall were they when they were planted? Barnes: I bought them as six foot trees and evidently I was shorted on a couple of them. Nary: Is it all residential tbatborders this area.? Barnes: Old existing residential. Nary: The entire strip of it is residential? Barnes: Yes sir. Nary: How much would it cost to replace the three trees that are below six foot? Since it's been a year and a half and they are not there yet - I am not a tree surgeon but I am not sure they are going to be there by summer. Barnes: Probably about 80 dollars apiece. If that is what you want me to do, I will do that but I am sorry you guys have had so much grief. He has given me a lot - I have got a lot of grief from him all along there. So the battle still goes in their minds over the approval, but any other questions, I would be happy to answer, Bird: Madam President. De Weerd: Mr. Bird. Bird: Mr. Barnes, who maintains this? We were told that you had an association out there that maintains this buffer zone. Barnes: We have Boise Lawn & Pond. Bird: No, I mean who is responsible for doing this? You? Meridian City Councll Regular Meeting February 12, 2002 Page 4 Barnes: We are turning it over to the association soon. We haven't gone ahead and elected - Bird: You have an association? Barnes: Yes we will have an association. Bird: Okay, because I have talked to a couple owners that have places out there and they didn't know anything about an association. Barnes: Oh yes, it was part of our Development Agreement with the city. So there is a property owners association that we'll be turning it over to, elected - Bird: As far as the one six foot, we can take a tape out there, and if they are only inches off, we can get six foot out of them. Barnes: Its whatever you want to do. Corrie: As long as they are not 20 inches too short. ,-' Bird: As long as they are not two or three feet short. De Weerd: Any other questions, Council? Mr. Barnes, I appreciate you coming down, and I am sure you will replace the dead one. When you see the side of a warehouse that is just enormous and they are saying we have three-foot trees out there and this isn't the first time that we have heard landscaping issues. We just wanted to make sure that we brought you in and address this and had specific recommendations of what needed to be done. Thank you for coming down. Issue #3. Discussion with Meridian School District about Co-Locations for Parks and Schools. De Weerd: We will move onto Item Number 3, discussion with the Meridian School District about co-locations for parks and schools. I will go ahead and let Mr. Kuntz open this up. Tom if you would like to do that and ask Wendell. This is one issue that is going to be very important in the north corridor. In meeting not only goals for school sites but also for a community sized park. This is an issue that the Council has been interested in. Mr. Kuntz. Kuntz: Thank you President De Weerd, Council, and Mayor. I think we just wanted to have some open dialogue with the School District tonight. I know Wendell Bigham is here to represent them. On future co-location of parks and schools. I know it's an issue that has been address by the North Meridian Planners who we heard from tonight. It is addressed in our action plan, which we will be talking about later in the meeting, and we have made some addendums to the section addressing neighborhood parks and how they can co-locate with school sites. I believe there are some security issues that the school district has had in the past, and still has that would need to be discussed. With Meridian City Council Regular Meeting February 12, 2002 Page 5 that I would just say that staff is certainly supportive with siting parks and schools in a contiguous location. De Weerd: Wendell? We are usually sitting at the table. Bigham: I was here last night so I am familiar with this arena. Madam President, Mr. Mayor, Councilmen, the School District is desirous to work with the city for joint use facilities where applicable. The where applicable is probably a stumbling block, but it creates the greatest challenge in our working together. I think, to get you up to speed on a number of things. I will just touch bases on the concerns in the past, and where we might go in the future. It is definitely and always needs to be at the forefront of the discussion where practical. First and foremost, safety at our school sites is paramount to us. We deal with that issue when we talk about arterials, collector streets, whether we have subdivisions up against us or streets on two sides. At the end of the day, what we initially look for is a fenced in area. We don't like to lose children at recess time and quite frankly, we like to fence the general public out of the school area during business hours - I think you are all aware of that concern. The first hurdle we come to on a school and park site is where does the fence go? Certainly, the public has every right to enjoy the public parks during 9:00 to 3:00 during Monday through Friday, and the public certainly deserves to hayeJheir children saf~ during that same time period. That is the age-old problem and is not unique to hear. We are currently trying to solve a similar situation with Boise City Parks on a joint school parks site. From there, we may get some insight on where we can go together with the City of Meridian. Fencing is a problem. It does seem logical that the common area for parking would be mutually beneficial. It certainly, during the majority of the daytime, the people who park in the parking could access some type of play structure. How much area do you need for the park? I don't have the answer for that, whether it's a small neighborhood park or a regional park. I do know that a joint park site in conjunction with a homeowners association within a subdivision would probably be a very difficult arrangement for the school district to enter into. So, the next step up from that might be a city park and a school site. How big is the acreage you need? We need 12 acres for an elementary school, 40 acres for a middle school, and 55 to 58,60 acres for a high school. The real question there is how much land do you need and what is the use you're trying to serve? Again all three of those instances, the parking is a very interesting thing to look at. We always tend to concentrate our efforts on parks between, at an elementary school level. I think there may be an opportunity to look at parks adjacent to the middle schools or high school levels. We are not as concerned quite frankly about losing middle school or high school students. Our challenge is quite frankly is to keep them on campus as opposed to losing them. They tend to locate in different parts of the community. Elementary schools try to go in neighborhoods, middle schools generally on the periphery of a neighborhood, and a high school ought to be out on its own if where practical or in a commercial center because there is so much driving associated with it. Our current plan and for the near future I would say we will stay with it, and that is the school sites will contain all of the athletic fields necessary to support the mission of the school district. In other words, any partnership that we may enter into would not be at least in the initial pass, gee, we need your land for soccer fields, or we need it for baseball fields or something like that. We are trying very much to do our issues on our own. Safety. Location I have touched on. Timing and a Development Agreement may Meridian City Council Regular Meeting February 12, 2002 Page 6 be one of the most difficult things for us to enter into. We both have similar and dissimilar funding sources. Our planning efforts in the case of the North Meridian Planning Area, that 10 square miles, round numbers, we are talking somewhere between 10 to 11 elementary schools. One per square mile. Every .92 square miles at 18,000 residences in that area. Three middle schools located with in those 10 square miles and two high schools. The high school is about 2.2 high schools in those 10 square miles. We currently are in the negotiation process and hopefully will be closing in the near future on a high school site. Buy the big chunks of land first, that is the way I approach this. We are aggressively looking for a middle school site, and we have I think five or six elementary school sites tentatively shown within either Preliminary or Final Platted subdivisions that have come before you. We are trying to concentrate our schools in the areas where the initial growth is going. That does not preclude discussions of park/school sites at future locations. However, I believe our schools siting is probably more geographically sensitive than a park. When you look at the need of an elementary school every square mile, you really don't have a very big circle in which to move that school around. Hopefully that would work for a park to built where practical. Timing could be a real problem when we decide that we are going to put a school site in a bond issue. Initially, how do we join forces to select the site and acquire the land together? We rnaydeem it feasible to buy it and one or the other of us may not have the money to step up and partner it at that time. Assuming we get past that hurdle, what are the Development Agreement and the triggers within that agreement look like. My fear would be that the day after a bond issue passes and the committee has met, I would not like to call the city and say we need you in five and half months to come up with a substantial amount of money to participate on your seven acres or six acres of an elementary school site. Things that we can work through but it does require us to be looking out there quite a ways and our timing issues are a bit dissimilar, I think, in terms of the priorities and how we select our sites. Again, it's something to work - that we can look at and of course any Development Agreements that might go along with that. That really probably would cover my concerns. I think I would answer any of your questions that you've got. They're all open to discussion and I think it's fruitful to have those discussions but it's not as easy as we always think. I have fought this discussion for 10 years with the City of Boise. Not an adversarial fight, its just how do we pull the various parties together in agreement that really doesn't prejudice one or the other. With that I would gladly answer any of your questions and would look forward to the opportunity to looking at the Comprehensive Plan in the siting of our schools. De Weerd: Council, do you have any questions? Nary: Madam President. De Weerd: Mr. Nary. Nary: Mr. Bigham, what I think I am hearing from you and what I think I heard from Mr. Kuntz is that we both agree that it is a good idea. What is your thought as to how to make those things happen and what do we need to do to implement that good idea? Obviously, if you are looking at a school, you may be ahead of us in acquiring the sites Meridian City Councll Regular Meeting FebruaJy 12, 2002 Page 7 and looking at sites. Obviously if you need a certain acreage for the type of schools, we would want to have the input to say well instead of looking for the 12 acre site, you need a 15 or 20 acre site so that we can attach a park to that portion of the property. What mechanism do you think we need to do to kind of get that process moving along? Bigham: Madam President, Mr. Mayor, and Councilman Nary. I think we're very close. I mean the parks I believe have a better Comprehensive Plan than the school district. We are working aggressively on a site acquisition map and it encompasses the entire district of course the North Meridian Planning Area was the departure point for that planning effort. We hope to make that plan available once the Comp Plan by the City of Meridian is adopted so we know kind of what we need to finish our plan up on. Having said that, I think we could look initially at where a park and a school could co-exist. I could do that today within that greater North Meridian Area. I could certainly do that today and even to some extent the southern part of the community to see if there is a logical alignment of your asterisks, if you will on the Comp Plan and our asterisks or school sites to see if there was something logical. The next step would probably be trying to get to the development community early, early, early on in the pre-planning efforts so that they are aware of our joint desires and needs. The difference seems to be at an elementary level 12 acres for us or 14 acres if it's a joint school park site. We could somehow enter into the partnership to_acquire the land. That requires both of us to have a substantial amount of money to invest in land. We're trying to aggressively do that quite frankly to get our land inventory up. I do believe if we're talking small neighborhood parks in the, I don't know, six acre range that would all that would augment a 12 or 14 acre site. I may be at odds with where you guys are from. I look to what will bring the development community and the school district together in the earliest practical time to partner on that process. Quite frankly, it's economically driven as far as I'm concerned from the developer's standpoint. Is there some type of incentive that could be provided to the developer to talk to the school district separately? To talk to the City Parks Department separately or talk to us collectively in a way that makes economic sense to them. I'm certainly no expert on the landscape, the greenscape, the open space requirements, five percent, and then percent depending upon the nature of the development. If there was a mechanism in place that would encourage that development that somehow the school, the park, or the combined school and park site could contribute some mutually agreeable amount to the developer so that he wasn't confronted with the five percent or ten percent set aside. Then it's the school site and then it's the park. There's no good formula by which we could do this. I think it's by and large a staff level decision. Is it half? Is it 50 percent? Is it two percent? I don't know what that percent would be. You would have to look at it in the context of what the overall development looks like. I think one of the things that could be done -- this is something I'll be advocating on the Comp Plan in just a general way I've advocated it in a specific way for the North Meridian Planning Area that Mr. Wardle is -- we believe this to be a viable tool. The school site and certainly a park goes a long ways for having preserved green open space. We also concur that all green space should not be 12 acres in the center of a sea of houses. Is there some latitude in there? To date I think the development community feels that that's a viable way to do it. The next step would be somehow that the school district and the City agree on a future date upon which the school will built. We could, with good planning, indicate where the building would be and where the seven acres of grass would be on a school site and Meridian City Council Regular Meeting February 12, 2002 Page 8 possibly the park and that landscaping could go in ahead of time. That's not particularly expensive. I really think the answer to your question trying to identify the sites and then look at when we both need the sites to come on board and what kind of an agreement that could be developed that gives us both the out that we need. Hopefully that answers your question. Nary: Thank you. De Weerd: Cherie do you have anything? [guess [ have a couple of things. Now with Spaulding and Cecil D. Andrus, you don't have some of those areas that are considered the City park site fenced off or your school grounds are not totally enclosed. You're thinking about doing that now? Bigham: Madam President, Mr. Mayor, and Councilmen. That is correct. Spaulding this is where we're looking through our future working relationship with Boise City parks to see if we can pull it off again. Spaulding is sited by the freeway and a pretty busy street on one side and the park is on the front side of the school site. It works. Andrus works up against the park behind the Y. It's a little difficult for way finding for the public's use. At the end of the day, the discussion is more one of appropriateness. Yes, you've done that in the past but why would you elect to do that again for the safety of our children? It's a very subjective discussion but it's the discussion that we will all have to address that just because we did it there are we no longer concerned about the safety of our children. Really in my mind in response to the parents turning up the volume if you will for accountability to the school district for kid's safety. It doesn't preclude looking at it. It is just the single first biggest topic of discussion in any of our co-site locations that we would have to address in a way that we could all quite frankly defend either through the hearing process or through the operational process. De Weerd: So, if you -- I get back to Mr. Nary's question where if you purchase a 12 acres and we purchase an eight-acre park that would abut that. Part of your 12 acres you would close off, or you would close off the whole 12 acres and then would you open it up for public use? Would the partnership then be that the city would help maintain that? How do you see that partnership working? Bigham: Madam President, Mr. Mayor, Councilmen. Our 12-acre site is self-contained. It contains all the play areas that we need. So, we would never be using the park next to us. I wouldn't see that fencing off an eight acre Neighborhood Park up against a 12- acre neighborhood elementary school would present a conflict of interest other than we would have the ability to share the parking lot. There's approximately, oh, give, or take a little bit, three to three and a half acres chewed up by the combined landscaping and the parking lot. If we could somehow share the parking lot and the park and the parking lot were situated on the Parks Department, the school district would only have to be looking at buying nine acres give or take to support or entire elementary program. Or, inverse of that would be if we worked an agreement where we were going to share the parking and it resided entirely on the school district's property, would the City be desirous of buying eight acres or five acres? So, it really gets down to how much land do we want. The problem is about those six acres of grass that's behind the building. Meridian City Council Regular Meeling February 12, 2002 Page 9 That's the very difficult piece to share, or it's just impossible to share September through July 8:00 to 3:30. After hours our schools are park systems and green open spaces. They are available for the community. Did that answer your question? De Weerd: After hours then, do those fences open up? For example, you have Chaparral where it's totally enclosed. I don't know if that fence is ever opened. Bigham: Madam President. I guess one could look at putting a gate in there but, generally the parking lot and the front of the school does not necessarily have to be fenced off from the neighborhood park. So, the ability to communicate between the park and the school district property is simply a matter of a short walk around. We try to bring the children up to the main or the wings. Once they go behind they wings, only the kids go back behind there. The front scape of the school we generally fence our side lots if you will clear to the street only because that's the right thing to do. If that was with a park immediately adjacent to it, we would not need to bring those fences forward because when the kids go out on recess they're told to go out and back if you will or away from that space. In the final analysis, if there was a gate to communicate between the park and the school site it's just a matter of who locks it and unlocks and how you deal with that. That would not be prohibitive to try to look at that if that other walking distance was determined. De Weerd: So, from the public site you would have the joint parking so your Little Leaguers or your PAL Soccer or whatever could all park in the same way and it's just which direction do you go the school open ground or the park open ground but it's all a common gathering place? Bigham: Madam President. That seems to be the most logical thing. Those uses do not compete with each other at the same time. Generally, those kids that are there for sports are coming from the school or the neighborhood school so they're not joint use. There are certainly days of exception that we failed at meeting -- if you choose to be in the park on Thanksgiving or Christmas or any of the special event days that the school has for programs. As you well know there's, you couldn't build a parking lot big enough to hold the people for those two or three events each year. Other than that conflict, we design our elementary school parking lots approximately 100 to 125 car parks. We have something under 50 staff at the school. On a day-to-day basis there would certainly be, I would think ample parking or the ability to up the parking just a little bit depending upon what the parks need for the parking, Again, notice in the discussion we're concentrating on the elementary schools. De Weerd: Yes. Bigham: The greater good may be looking at lands adjacent to the middle school or the high school sites just -- I don't know maybe it's the massing of similar interest or age groups but I think it's something that we would like to look at. Again, all of our concerns would be by and large the same but I don't know. It tends to speak to larger community resources. i Meridian City Council Regular Meeting February 12, 2002 Page 1 0 De Weerd: Well, in your traditional calendar when you're using the parking lot, certainly parks traditionally aren't using the parking lot. A year round school it wouldn't be as conducive to working together. You've provided some clarification 1 think, for certainly me and I don't know if it's helped Tom. I think there's a lot of potential in particular with the shared parking and maybe even looking at some of the middle school or possible high school site for really, furthering the taxpayer dollar. Bottom line, that's what it all comes down with. We all come out of the same pie. Bigham: Madam President, Mr. Mayor, and Councilmen. I do believe it's worthwhile to look at. I would be willing to meet at Tom's earliest convenience. I would like to have it known though that we are very aggressively pursuing those sites in the North Meridian Planning Area. As long as you don't drop the density down to two houses per acre, we won't have over purchased in that area. De Weerd: I don't see that happening. Bigham: We are in communication constantly with the developers. If you have, an area that you would wish to look at I would certainly take that under consideration and try to move those areas of the community up in my thinking process. Right now, I have way more opportunities than thave money to -_ De Weerd: Just like the rest of us. Bird: So do we. De Weerd: It would be advantageous to get together and see where they could co-exist and where a logical alignments can be made especially with this North Corridor Planning going on. It's an ideal timing to be looking at it in this way. Anything further Tom? Kuntz: Just a couple quick comments. One is I would be available to meet next Thursday Wendell. Two is the way staff is looking at this and it really is referenced in our parks action plan is we see partnering working the best on elementary school sites and neighborhood parks and sharing parking. The way we're hoping that that would develop, you talked about the timing is that we're hoping that the developers, if there's enough incentive would actually provide that five to seven acres as part of their development plan in exchange for open space or a portion of open space and be responsible for at least the greening of those areas. The timing that you talked about when the schools go in and when the park could be developed, it really we don't think is that big of an obstacle. We feel like community parks and middle school sites or high school sites could co-exist. As far as timing there, we would be depending on impact fees or exchanging impact fees in exchange for the property and or developments. I think the timing issues and having the money to pay is not a matter of the city having cold cash to make that happen but getting with the developer far enough in advance, planning far enough in advance where the park site could be located in relationship to the school to make the parking and the green space work. If I could, we've got one site that we're working on right now, which is part of a plan that will come to you Cedar Meridian City Council Regular Meeting February 12, 2002 Page 11 Springs in the near future. People in the audience J apologize if you can't see the front of this. De Weerd: Tom you need to be speaking into a microphone. Kuntz: Thank you. I have this map upside down. That's the way I operate. This is actually Ustick Road here. This is north. It looks like south but it's actually north. All right. (Inaudible). Slide it down your way. Keep going your way. That's good. Okay. This is our future 58-acre park. Underneath here you can see it calls for a second parking lot in phase two which would be adjacent to this future school site. So, one of the things that Wendell and I have talked about, which they're starting the preliminary planning of this site would be somehow to work out where we could share this parking lot and develop a formula that would work so that the cost would be shared also. (Inaudible discussion amongst Council members) Bigham: We'll use this as an example (inaudible). One of our concerns would be on this -- we laid this school out in terms of frontage of the school to the street access. If we look at moving the parking lot to the back of the school, are we talking a public street through our property to serve the City's parlsing lot? I'm not sure that we're willing to become a facto driveway to a jointly shared City park. It's kind of a public street if it goes through our parking lot. That road access issue, this would be a good school to look at that and what that cost-sharing mechanism might actually look like. It may simply be a matter of rotating the building and looking for the access. Again, I think you can appreciate if we came in with a development that said we want to go through Kmart's parking lot to get to our elementary school site. ]t just doesn't quite feel right. We would have to have that same liability concern but I think this is a good site that we can look at something like that. We have more ground here than we actually need. Corrie: Madam Chairman. De Weerd: Yes, Mayor Corrie. Corrie: Madam President, excuse me. Tom, in relationship to what he just said, were you thinking about using the school property to get to that parking lot? Kuntz: Mayor Corrie, Council. We certainly were not. Corrie: Okay. Kuntz: I guess what we were hoping again I'm not an engineer. If the traffic could enter into the school property here since the primary playground is here, continue past the school and then have a parking lot here. Again part of out parking lot that could be used by staff and or parents. Again, I mean there's all kinds of options that this is probably not the right forum to discuss in. I think it's a matter of if we put our heads together and we make it a priority so that we're using taxpayers dollars wisely, I think we can make it work. Meridian City Council Regular Meeting February 12, 2002 Page 12 De Weerd: Speaking as a parent of the Christmas musicals that would be really cool. Kuntz: Or pathways from our parking lot to the school. I mean, there's all kinds of (inaud ible). Corrie: I can see where he's coming from though. De Weerd: Yes. Well, yes that would be a good first project to discuss and see if there's a way to make it work to your advantage as well as the City. Bigham: Madam President, Mr. Mayor, and Councilmen. The few times that I've actually looked at this, we have to stop thinking about our site as being a rectangle and your park is a rectangle (inaudible). What you ultimately need is almost an L shaped piece of property where by you come to a natural break in the school as a 12 acres lobe here and the park is here. You mayor may not totally be connected. They (inaudible). Every time I tried to do it in a rectangular or square you've got to kind of shift those (inaudible). Then it starts having some interesting (inaudible). De Weerd: Yes. Good. Is there anything further Mr. Kuntz that you need? Well, we have a possible partnersbip out by the high s_chool too with our little Neighborhood Park and shared parking perhaps. Bigham: (Inaudible) Madam President, Mr. Mayor, and Councilmen. I delivered to tonight to Mr. Kuntz a letter from the school district stating that we have no intentions of exercising our option on that 2.2 acres and that you're free and we wish you the best of luck in negotiating with Far West Developers, (inaudible) to build your approximate five acre park. I have reviewed the high school layout with David Moser our Athletic Director. Again, we go back to we have all of the elements necessary to support our school on that location. We did voluntarily elect during our design phase to stub water and sewer from our property into the park at what we all hope is somewhere close to where those services might be desired. Mr. Kuntz and I are going to sit down here in the near future and look at what that park layout might look like. Again, parking may be the biggest issue. I don't know what you guys have in mind or what the City Parks has in mind for the parking for that park. The high school would be one of those examples where it would very difficult during business hours, which at the high school seems to be 6:00 in the morning until 10:00 at night or something like that. That the school property could really be used in an effective way for parking at the park because you would be coming three eighths of a mile through our parking lot to service a neighborhood park. Having said all of that I'm really looking forward to sitting down because it's a big improvement to the overall neighborhood if that area behind the high school gets (inaudible) up. We're looking forward to that (inaudible). De Weerd: I'm sure you don't want another access into -- I'm sure the neighbors don't want you to have that access into it at that point either. Bigham: The neighbors are concerned. De Weerd: Okay if there's nothing further Council? Thank you for joining us. Meridian City Council Regular Meeting February 12, 2002 Page 13 Issue #4 VIA Trans Presentation by Kelli Fairless De Weerd: Okay. Our next item is the VIA Trans. Kelli thank you for joining us. Fairless: I have copies of the presentation so, if you want to take notes, (inaudible). (I naudible discussion amongst Council members) Fairless: I apologize for that. Madam President, Mayor Corrie, Members of the Meridian City Council. Thank you for the opportunity to come and share with you some of the work we're doing at VIA Trans. I also had the pleasure today for the first time in many months to get to walk to a meeting. We're now located over at Generations Plaza and have settled in very well over there, really enjoy our Meridian, downtown Meridian location. I wanted to let you know that was something I haven't done for a while and really enjoyed that. We're going to look today at the past present and future public transportation in the Treasure Valley. You want to do the next slide Shari? There's some *** End of Side One *** Fairless: -- statement for VIATrans. Really the critical component for this miSSIon statement is moving people. For so long our policy at all level, federal, state and local have really been in terms of transportation about moving automobiles, moving instead of moving people. We found lots of inefficient ways of doing that to some degree. Nationally, where transit is supported by local policies, by funding, we found increases in ridership that have been to levels of around World War Two. I mean they're seeing some real significant increases in ridership throughout the country. Some of those systems are rail systems. Some of them are bus systems. A lot of it has to do with some creativity in terms of how systems are marketed and how communities have learned to embrace their transit system as a part of their infrastructure and a service that is provided to the community. Okay. Our goal to figure out how do we get to that mission. VIATrans is involved in several planning efforts right now. Our transportation Development Plan, the TOP is a project that we've been working on for about the last six to eight months. We did an intensive public involvement process. We asked people what they wanted to see in a public transportation system. The bulk of my presentation today will be what we heard from the community and what that conceptually looks like. So, I'll go into that in a minute. We're also involved in the rail corridor evaluation and looking at the rail corridor we are putting out an article that we'll have back by the end of this month to hire a consulting team to look at the rail corridor. One of your members, Malcolm MacCoy is on our technical advisory committee. We're looking at the rail corridor not so much to do a feasibility study but really a technical look at the corridor and what the hardware is that's there. How does that need to be changed in order to make it viable for public transportation and for transit services and what would it cost to be able to do that. So it really is a very technical document. It gives us a marker for future planning efforts in terms of the rail corridor. We're also going to be involved this year in a strategic plan and organizational development process. Once we've understood now what the community is looking for in terms of services, we need to look Meridian City Council Regular Meeling February 12, 2002 Page 14 at what VIA Trans should look like as an organization to be able to provide those services. Next slide. I love showing these pictures of our public transportation system of the past. I don't know if everyone knows this but Treasure Valley had a very viable interurban system that went all through the Treasure Valley. It operated for 38 years, went from the Natatorium all the way out State Street to Middleton, and then back in through Meridian to Boise in a huge loop. They carried 1500 passengers per day on this system and ridership decreased with the introduction of the Model T. so, when we started to get more convenient types of transportation we noticed that the ridership decreased. Next slide. We also have found through some research that the interurban provided a very strong catalyst for economic development and agricultural development. If you look out State Street, a lot of that early development was along the rail line. People located their businesses along the rail line and also served the agricultural areas throughout the Treasure Valley. That's how people got their goods to the City centers. It was affordable and it provided mobility for the first time to the average citizen. They didn't have to go by horse and also through muddy streets. Then in 1928 motor buses were introduced and you see that the ridership, again reached a peak in World War Two. That was in part due to policies related to gas rationing. There was during World War Two there wasn't access to cars and there wasn't access to a lot of the materials that were required to operate and auto system. The services ran 24 hours a day at a 15- minute frequency. That's alevel of service we haven't seen in this community for many, many years. I wouldn't even venture to guess when the last time --. I think it was right after World War Two when that ended. Next slide. The other thing too while this is coming up. The system was totally funded by the private sector and it wasn't until subsidies were made available to the automobile to encourage automobile use that we found ridership on the private sector wasn't able to support to that system and no private sector entities have been able to support a transit system in this country since that time. Nationally we're looking at the benefits of public transportation. We're not proposing that everyone will be able to give up their cars and take public transit. But we think it is an essential part of a balanced transportation system. It's one of the key components to giving people choice so that they may not use public transit every day but they can at least think about whether they're going to use it on a particular day or a couple days a week. Actually in terms of traffic congestion reduction, if I use transit, if everyone uses transit one day a week you're reducing your traffic congestion by 20 percent. Also it has the benefit of improving overall mobility. A system that works well for commuters also works for the seniors, for people with disabilities and people that we call transit dependent that don't really have the choice. Next slide. The other social benefit that are not going to surprise anyone is the air quality improvement. Also, transit supports community livability. Again, mobility of seniors and disabled. Studies are showing too that it's improving the overall health of the community. People experience less stress when they're riding a public transit. There is also the issue of more physical activity, somebody walking to a transit station versus getting in their cars. But there are some health benefits as well. Next slide. We're also focusing on understanding more about the economic benefits. That slide indicates that an average passenger on public transportation in the Treasure Valley is paying $326 to $1,000.00 per year. The average cost on a car -- COMPASS gathered this data for us - is $6900 to $11,200.00 per year. We're not suggesting that you get rid of all your cars but you could maybe reduce that cost and be able to have that money for other purposes. Also, overall public transit has been shown nationally to be good for the economy and that it provides access to jobs Meridian City Council Regular Meeting February 12, 2002 Page 15 and systems that are investing in public transportation they are seeing a six to one return on that investment. Those statistics are related to rail transit and other kinds of services as well. Next slide. This is our current service area. We are serving right now, or we're planning to serve two counties. Both Ada and Canyon County and 14 cities within those counties. It creates a challenge for us. How do you develop a system that serves all those interests? I think we're moving in the right direction through -- do you want to do the next slide - through our transportation development plan. The purpose of the plan really is to give us a description of services so we understand what it's going to require. What kind of ridership do we need to meet community goals? It also creates linkages between and within communities and the implementation is staged over time. So that the investment is gradual and done over time as the community support is there and the resources are available. The next is what we based our alternative assumptions on. We looked at, some of you have heard this before because we presented this at the regional transportation summit. We looked at what would it take in order to reach the goals in 2020? The COMPASS regional plan for the year 2020. We looked at for five percent on transit, twelve percent on ride share and then this translates into 22 million boardings that is needed by the year 2020 to get to the five percent goal. And that also the transit system really has to serve everyone in the VIA Trans service area. Next slide. This is what it looks like, Westland Research a transit consultant from Seattle reviewed other peer groups, other transit areas that are similar to Boise, some that are to the Treasure Valley, some that are a little beyond where we're at today and some that are smaller than we are but are further along in terms of their transit investment. They also applied our community goals that we reviewed just a second ago and took input from several different opportunities that we had for public involvement. We went to the communities in Ada and Canyon County and asked people what it would take for them to ride on public transportation or use a public transportation system. Go ahead to the next slide. These were the alternatives that they have presented to us. Actually Shari if you want to go ahead and go to the next one. We'll do it more detailed in the next one. The first one is the premium corridor. This is a service similar to the Treasure Valley Metro. It serves a major corridor, could serve a rail corridor and or an interstate like the 1-84. The transit stations are hubs and over time, those transit stations are built. They are built with more temporary stations and as the system grows then the transit stations are developed into more permanent type structures. The service is very frequent. The goal really is to try to get people out of their cars. The service has to be and compared to it as convenient as an automobile trip for commuters and other folks who would use the service. It would operate seven days a week and have a limited number of stations. So, it's a little more like an express type service. Next slide. Under the primary routes, those are the links between communities. I have some examples of corridors or arterials that this kind of service would serve. Fairview is an example. State Street, Chinden, Nampa Caldwell Boulevard, and also Ustick is another example. So, you're connecting communities, serving two or more hubs. This is very expansive service running to the beginning and the end of the day depending on what that level is. I believe in the Westland plan it would run service up through midnight. It would be seven days a week and your stops are spaced a little farther apart. Next slide. The secondary services are those types of secondary routes are more community oriented, neighborhood oriented routes. They're going to be serving neighborhoods. They operate at a less frequent basis. The connections have to be timed similar to the way Boise Urban Stages and Treasure Valley Transit run now because your frequency is less your timed stops have Meridian City Council Regular Meeting February 12, 2002 Page 16 to be coordinated. You have more frequent stops. Another type of secondary route service would be a downtown circulating shuttle. That's something that, for the City of Boise that's in the Capitol City Development Corporation plan is to look at a downtown circulating shuttle that really serves a very small area, a much smaller area with some frequent service to try to relieve some of the congestion in the downtown corridor. Next slide. This is the rural services are really what's more unique about this kind of plan. We have because of the diversity of the two counties and the need to serve rural patrons with public transportation; these services really are more flexible. The demand response is somebody would call ahead of time and schedule it. They could deviate from their routes and also you would do flag stops rather than a designated stop. The point of this type of service is really to serve the more remote areas and to try to do that in the most cost-effective way. Also, with the rural services you could build to a more fixed route type service over time through a vanpool program and other kinds of alternative transportation services like carpooling and vanpooling programs. Next slide. Special services are those kinds of services specifically for persons with disabilities. The ADA paratransit requirement is that any community that provides fixed route bus service also has to provide complimentary paratransit service. These services may serve a hub. They operate based on the clientele. So, there isn't necessarily a designated start and stop time. It's based on what the needs of the market is in that area. Then the next slide demonstrates the express ad commuter servjces. These really operate just in the peak period. They operate serving major employment centers and HP, Micron, large employment centers. Also they could include the van pool and carpool services. These have very, very few stops because again you're trying to compete with the automobile, get people to make a different choice when it comes to their work commute trips. Next slide. When Westland proposed this plan they looked at based on the ability to achieve the transit goal of five percent and the ride share goal of twelve percent. They divided the alternatives out by minimum to maximum with light rail. The minimum alternative is the lowest probability of achieving the goal all the way up to the maximum alternative. Light rail has the highest probability of achieving the transit goal. Next slide. This is hopefully, not going to frighten you too much. This is actually the capitol costs in millions in today's dollars for each of those alternatives. It's a little hard to see but the color, the 17.9 million goes all the way through to the bottom row and any addition is just on top of that. To get to the moderate you would increase your investment to get to 26.3 million annual costs. Then you add to that to get to the maximum to get to 32.4 million and add to that what you need to get to 51.9 million. This is total costs. This isn't factoring in any (inaudible) or local contribution. Next slide. We did the similar slide for the operating costs so you can get a sense of what those costs would be. For the operating costs for the minimum 16.4 all the way up to 61.2 million a year for the maximum with light rail. Next slide. This is really, this slide depicts what we're all the most interested in. this is going to be the local costs. What new money needs to be found in order to provide these services? The darer shade blue represents the operating costs. The lighter shade blue represents the capitol costs. The reason the operating costs are so much greater than the capitol costs is that when Boise City goes over 200,000, the Boise urbanized areas goes over 200,000 there won't be any federal money, the way that the law is written now, there won't be any federal money available for operating. There will be funding available for capitol. So, some of the operating costs. This takes out all of the fares and all of the federal, anticipated federal contributions to the system. You start with a minimum of 16 million. The moderate would be 24.2 million a year all the way up Meridian City Council Regular Meeting February 12, 2002 Page 17 to the 49.4 million for the maximum with light rail transit. In terms of the phasing of implementation there would be a span of time in between in each of those phases to, at the end of the twenty years to get to the maximum of light rail, again depending on community support and resources that are available. The next slide. We took the funding for the minimum alternative and calculated it by household to twenty-five cents per household per day, which is less than a can of soda. Sometimes I don't know if some people see the investment really is on a per household basis fairly minimal to have that minimum level of service which is I would say about three or four times more than what we have right now. For some communities it's significantly more than what they have right now. We're asking everyone what are you willing to do to support this? We're going through a process at VIA Trans. We're looking at how do we build a coalition for public transit? We'll be the center of that effort over the next couple of years to try to develop a strategy for seeking funding for public transportation. I have a newsletter that we produced for some public meetings that we're going to be doing. We're going to go out and talk service groups, what we're calling our speaker's bureau. We're bringing the message to the people because we know it's hard to get people to come to public meetings and tell, especially where we don't have a real controversial issue here. I'm sure if we said, we're going to increase your taxes so come talk to us about public transportation people would come. But right now there's no threat of that happening so it's hard tQ get people interested. I look forward to future dialogues with the members of the Meridian City Council about public transportation and as we add to this presentation and get more information, we'll definitely hope to be back and have that chance to do that. I'll stand for any questions now that you might have. De Weerd: Kelli, what is when, if you even achieved your maximum with the light rail what kind of impact does that have on the traffic? Is that your 20 percent goal? Fairless: Yes. De Weerd: Reducing it? Fairless: It's combined with The twenty-five percent goal, which is in the Ada Planning 2020 plan, is a combination of transit, which is the five percent, 12 percent for the ride share, such as vanpool, carpool programs. Then the remaining is telecommuting, other travel demand management type things. Telecommuting, biking, walking, those sorts of things. In order to keep from -- I can use the [-84 corridor study as an example because that's the most current information. If we're able to achieve a 25 percent goal, using alternative transportation on the 1-84 corridor you're able to decrease the need for that additional lane which in the corridor has some significant fiscal impacts because of each of those interchanges and the bridges that would have to be reconstructed. So, the cost of adding the alternative transportation component to that plan significantly decreases future expenditures. I am working with an economist right now whose developing a project for us to actually get at some really hard numbers because I think that that's definitely we need to be able to talk to people about. De Weerd: If you have a 300 million cost to improve the infrastructure if you don't find alternative transportation, how does this compare to what you would save if you did Meridian City Council Regular Meeting February 12, 2002 Page 18 have it? You know, what would be still needed? I would be interested in seeing how that three million dollar price tag is reduced and in what proportion. Fairless: Madam President, Mr. Mayor. That's really what I'm hoping to get at with the economist that we're working with because I think it's a really important piece of this dialogue. I think it's the part that people have the least understanding about in terms of what does it mean in real terms if we don't do this? What's the cost of not doing this, is essentially what we want to get a better answer at. De Weerd: Council, do you have any questions? Bird: I have none. De Weerd: No? Fairless: I'm going to leave a copy of our newsletter for you to look at. De Weerd: Thank you so much for- Fairless: Thank you. De Weerd: -- doing this. When will you find out the results from the summit that you had and some of the feedback from the participants? Fairless: Madam President, Mr. Mayor. I believe that the COMPASS has been working on that. I'm not sure where they're at. I know that have a final document that they were fine-tuning, I'm not sure if they're bringing that back to the COMPASS board. That was my understanding was that the COMPASS board was going to get that eventually. De Weerd: Okay. Fairless: Thank you. De Weerd: Thank you. Issue #5 Sanitary SeNices Company Annual Report Presentation by Steve Sedlacek De Weerd: Okay. We'll go ahead and move onto Item Number five, which is the Sanitary Services Company annual report presentation, Steve. (Inaudible discussion amongst Council members) De Weerd: Did you change the spelling of someone's name or what? (Inaudible discussion amongst Council members) Meridian City Council Regular Meeting February 12, 2002 Page 19 De Weerd: I might note that you should have changed the spelling of my name if you were going to redo this. (Inaudible discussion amongst Council members) De Weerd: It's little 'de' space -- (Inaudible discussion amongst Council members) De Weerd: I had to give you that comment last year too. I just thought I would be consistent. Bird: It's fine. Sedlacek: I believe last year I was here and I misspelled everyone's name. This year I only misspelled half of your names. De Weerd: Yes. Nary and Bird are kind of hard to mess up. Bird: Yes. If you misspell bird, you're (inaudible). Sedlacek: The more elected officials we get with four letter last names the better off I will be. Bird: Yes. De Weerd: I don't know if I like that criteria. (Inaudible discussion amongst Council members) Sedlacek: Nothing personal. Mr. Mayor, Madam Chairman, Members of the Council. Thank you for giving me a few minutes to talk to you about the solid waste collection system in the City of Meridian. Throughout the year, we've been giving you quarterly reports. We intend to keep doing that. At the end of the year though, we give you this annual report which kind of wraps up all of the issues and things we've been working on. I apologize I didn't get it to you sooner. I know that you die to see this report in January. It's probably the highlight of your first month of the year. We met with the Solid Waste Advisory Committee yesterday. We got a number of comments. I added those comments, or changed some of the text today. That's why I had to take your older copy there Council Person McCandless. A couple of apologies. I do apologize for misspelling your last names. You would think I would learn. But anyway I'm getting better. Also, Councilperson McCandless had to sit through the same discussion yesterday so I apologize. Hopefully I won't drone on and on. If I could just take a few minutes and hit the high points of the report and then stand for questions that would be great. The first page of the report it shows just a general overview of waste generation raised in the City. Last year there was 74.3 million pounds of waste generated within the City, which is a generation rate of about 5.5 pounds per person per day which is slightly more than the US average. We had a discussion about this yesterday. Apparently the citizens of Meridian City Council Regular Meeting February 12, 2002 Page 20 Meridian tend to use a little bit more water than the national average. I think we just have bigger property, lot sizes here. We generate more grass and yard clippings. That al goes in the waste stream. De Weerd: It couldn't be lot sizes. Sedlacek: It couldn't be? I'm not advocating smaller lots by the way. But year over year there was a fifteen percent increase in the waste stream. We felt like this year was a bit of a slow year for us. We've been experiencing 20, 30 percent growth rates year over year and this was only 15 percent. So it was like kind of a break for us. That was kind of nice. One of the good pieces of good news, out of those seventy-four million pounds we were able to recycle five and a half million pounds of waste. Three and a half million from commercial customers. Two million from the curbside recycling program that we have had for the first full year this year. Moving on to page two, we say a six percent growth rate in the number of residential homes. Basically we've gone to four full time trucks picking up residential waste. Moving on to page three, that system generated thirty-three million pounds of waste. That was the largest waste stream we had if you look at residential, commercial, and roll off services. If you just consider the number of homes and people in those homes, they generated about two and a half pounds per person per day. The prior: number of 5.5 takes into account the entire waste stream from commercial and roll off customers. This is just the homes that are generating about two and a half pounds per person per day. Which is similar to last year. Okay, commercial collection we saw a fourteen percent growth rate. This is one of those -- commercial collection is starting to catch up to -- in the past years it has caught up to residential. Five, ten years ago there was tremendous residential growth and the commercial growth is coming behind it. We're still seeing good growth rates there. Basically eighteen and a half million pounds of waste were generated, 86 pounds per business per day. That's not unusual. We've gone to two full time front-loading trucks to collect all that waste. We haven't changed that fleet too much in the past year. Page five starts the roll off refuse collection. These are the large construction boxes, 20, 30, 40 yarders. We were seeing almost 50 percent growth rate in this system year over year. We were busily buying trucks and equipment to service it. With the economy, this is the first place we see -- when the economy heads towards recession -- I hate to say that word - this is the place where we see it. Where construction just comes to a standstill or it gets much slower. Nonetheless, we saw a 10 percent growth rate, much less than the 47 percent we saw in the prior year. We still generated seventeen million pounds of waste in that system. Any questions about any of those? Going on to recycling services. This was the first full year that we had residential curbside collection of recyclables. We maintained all the other programs, the phone book collection, the Christmas tree collection, the fall leave collection, used oil collection. All that stuff stayed in force and grew over the year. We collected two million pounds of waste, or recyclables on the curb. That commodity value is worth $29,000.00 to the City. After we pay for the household hazardous waste collection program, which we will get into in a minute, that netted the City in excess of $21,000.00. That's money that I believe the City is going to be using to purchase park equipment for new parks, which is that's a great deal. Hopefully what we're going to do in the future is have a sign at those parks that relates the equipment to the recycling. We're going to say, you know because of your efforts as citizens to recycle, this is what you get, you know a new playground. That builds the interest in recycling and keeps Meridian City Council Regular Meeting FebrualY 12, 2002 Page 21 people doing it. It's a great deal. The recycling participation stayed at 70 percent pretty consistently throughout the year. It started rising toward the end of the year. That's very consistent with the questionnaire that we handed out a number of years ago when we started the recycling program, trying to find out who would be interested in it. We found out seventy percent were interested in it. We had the lowest recycling month in September, right after the terrorist attacks. People just didn't put out their recycling bin. I think things kind of ground to a halt there for a little while. It was some of the lowest recycling days we've had. Moving onto household hazardous waste collection, this is probably one of the most popular programs we've got. 19,000 pounds of hazardous material were taken out of the waste stream, which before would have either ended up in the landfill or in the sewer system or your storm sewers. We had a very successful promotion in the middle of the year where we recycled, or exchanged thermometers, mercury thermometers. St. Alphonsus took part in that, the City of Boise, Ada County. It drew a lot of people into the system. They brought in other stuff with them. The household hazardous waste collection program, when the, of course when the curbside collection went monthly, or went on a daily basis, household hazardous waste went on a monthly basis. The fourth Tuesday of every month. We were doing it every quarter so this is the first full year where we say a 12 month collection. We did skip in December because the fourth Tuesday of December was Christmas Day so we didn't collect in December but we still had a great year. Phonebook recycling continues. There's more and more people making phone books now. There's Impact Directories, there's US West Dex, -- De Weerd: Where do you put them? Sedlacek: -- McCleod makes one and so now we're recycling phone books year round pretty much. We're about ready to end US West Dex collection this week. But basically we decided that we're just going to donate collection services to anyone that wants to, you know whether it's McCleod or Impact Directories, we'll put a container at a Jackson's Food Store and collect it periodically at no charge to them or the City. Used oil collection continues to get better and better. Since the inception of that program we've collected nearly 10,000 gallons of used oil. Last year we collected about 3700 gallons. That material is collected on our trucks at curbside. We take it to a 500-gallon holding tank at our shop. Then we give it to environmental oil out of Nampa and they --. The question came up what do they do with that Gary Smith was asking yesterday. They burn some of it for heat and then they re-refine some of it for oil. So it's a combination of both. Thanks. Fall leave collection increased dramatically. It went up 50 percent year over year. I think the trees are just getting bigger in the town. De Weerd: They're finally growing up. Sedlacek: Councilperson McCandless put out a tremendous amount of leaves apparently. Also the rotary works with the Boy Scouts to find elderly families that can't get their yards raked. The Boy Scouts rake them, we come pick them up to free so that's becoming a bigger program also. As these programs become more ingrained in the - De Weerd: And the Kiwanis. Meridian City Council Regular Meeting February 12, 2002 Page 22 Sedlacek: The Kiwanis? De Weerd: Yes. The Kiwanis and the Rotary. Sedlacek: Okay, I apologize. De Weerd: Just thought I would - Sedlacek: I knew there was a number of service groups doing that. As these programs become consistent year over year people will get used to recycling their leaves, doing the first full week of January and those sorts of things. So, these programs continue to grow as the City grows. Participation in the Christmas tree recycling went up 6.7 percent, which was good. That covers basically the residential recycling side. Moving on to the commercial recycling. As I said three and a half million pounds of waste were collected form commercial establishments. Those are basically compactors that from businesses that segregate their cardboard, Fred Meyer. WinCo, Wal-Mart. They all have dedicated compactors and the material is taken to Western Recycling and they receive some money for that based on the weight. Just as the City receives some for their cardboard portions in the curbside program. So it has value to the people generating it. We're simply the hauler. It reduces their disposal costs. It's a good program. Also we took in seventy-five tons of loose cardboard. These would be customers that might be stocking a store and they're going to generate a whole gob of cardboard. We'll just give them a container and they will put only cardboard in that. We'll haul that to the recycling center for them. We started late in 2001 with a smaller three- yard container program for smaller commercial accounts whereby they can reduce their solid waste rate by recycling cardboard. Now we have to have a dedicated cardboard container at their property. I believe the people that are doing that are right behind the Cherry Plaza. The dollar store over there generates gobs of cardboard because they're unpacking stuff every minute of every day it seems like. Are there any (inaudible)? (Inaudible discussion from audience) Sedlacek: So, that's a program that will grow next year. Wood waste, again some customers --. We can identify them that generate maybe large amounts of pallets or strictly wood, they'll get a dedicated container for that. We'l[ take it to the landfill. Instead of being charged $5.00 a yard to come in its $1.00 and a half a yard. So, they save money. Then that material is ground up in a tub grinder and it's used for cattle bedding. It's taken off site. So it's recycled. Jabil Circuit has a bunch of recycling. This was the one category that did worse in 2001 than 2000. Jabil isn't recycling as much as they used to because they're not working as much as they used to. It's an economic deal. Just moving on to the next page, we've got another list of programs we're involved with and we provide services or donations to in terms of money or time throughout the City. It's a pretty complete list. There's probably some things missing. Again we appreciate being part of the community. We know you have a choice of who you can hire to haul your waste. We want to be part of the community for a long time. On the last two pages we have a couple things we wanted to talk about. These are new programs or new issues. Maybe not new. One of these was in here last year. Current issues. Some of Meridian City Council Regular Meeting February 12. 2002 Page 23 you might have seen our spot on channel Seven where we are going to be part of the bio-diesel program in the County. The State of Idaho had a grant to subsidize bio-diesel purchase, bio-diesel fuel purchase. We'll be in the program. Treasure Valley Transit that runs buses in the City of Meridian and Nampa and elsewhere will be putting some of their buses on bio-diesel. The GSA that runs the federal fleet will be putting some of their cars or trucks, whatever they run on diesel on bio-diesel. Bio-diesel as we will be using it, it is 20 percent vegetable oil, 80 percent diesel. It's vegetable oil with the glycerin removed. You can run trucks on pure vegetable oil with no modification to the engines at all. So, we can grow our own fuel but it's kind of expensive right now. The 20 percent bio-diesel costs 15 to 20 cents more a gallon. That difference will be paid by the state back to us. We would like to continue the program after it runs out of money. We expect that we'll be able to run the trucks for about six months before the funding runs out. We're going to run all of our residential trucks and our recycling trucks anything in a residential neighborhood would be on the bio-diesel program. We want to see how it effects the performance of our vehicles. If it changes our maintenance schedules. Obviously before we were to go full scale we would want to try it out on these six trucks. The good thing about it is it meets the federal sulfur requirements for fuel that are going to be implemented in 2006 that we're going to pay for anyway. Emissions are reduced 20 to 30 percent. We don't have to modify our trucks. It's safer because it's less flammable. So it's safer to store in our yard.Jt something that we can grow. It supports the American farmers and it reduces our need to import oil. It's motherhood and apple pie. It's everything good. Nothing bad other than the cost. Most of the cost to get to that 15 to 20 cents is to get the bio-diesel product to us. There's only apparently two or three refining plants in the US. One in the Midwest, one in San Francisco. I'm not sure where any other ones are. So, to get it here is the problem. If there were a refining plant in this area, if there were a market for them to sell it this is something that we could do all the time. It's something for the future and we would like to try it out. The second issue of course is we need a new shop and office. I know you know -- you've heard all sorts of discussion about that. We at this point are looking at a number of properties. The one that has come down the pipe first obviously is the one on Ustick and Ten Mile. Our position on that is if you - De Weerd: We don't want to hear it until the 19th. Sedlacek: Okay. De Weerd: Your position on that particular site. Sedlacek: Well, we won't be there on the 19th. We're just going to do whatever you decide is best for the City. We'll go and we'll take that and run with it. De Weerd: Okay. Sedlacek: Or go elsewhere with it, whatever you decide. Is that all right? I didn't break the law did I? Okay. We obviously don't want to alienate any of our customer base. We're just looking for a piece of light industrially zoned property somewhere in the City or near the City that we can move to in the near future. Obviously the number of trucks we need is directly proportional to the number of people in the City and at 20, 30 Meridian City Council Regular Meeting February 12, 2002 Page 24 percent growth rates we're adding trucks so often that we're running out of room. We're anxious to work with the City on any piece of property that's out there. That's about all I had. Do you have any questions? De Weerd: Council, any questions? Bird: I have none. (I naudible discussion amongst Council members) Corrie: I'm glad to see you using that bio-diesel. Even though they say it smells like french fries going down the street. Sedlacek: The source of this bio-diesel would be soybeans, soybean oil. If you do use (inaudible) from waste lard from McDonald's it will smell like french fries. I'm not sure what soybean will smell like. Corrie: (inaudible). Sedlacek: I did want to s~y~one thing. We really don't want the Council to find out about programs going on in the City of Meridian by watching the news or reading the newspaper. We hope you hear from us first. If that news flash got to you before we did I apologize for that. We should have gotten to you a little quicker. It did come upon fast upon us. De Weerd: I heard it at COMPASS. That was very exciting. I would add my sentiments to the Mayor's. I really acknowledge your forward thinking and taking advantage of the subsidy right now anyway. Sedlacek: Right. I think it will be a good thing for the community and us. It's a win-win situation we should pursue it. De Weerd: Okay. Well, there were no questions, staff? Bird: I have none. De Weerd: You've been awfully noisy over there so you must have had something. No? (Inaudible discussion from staff) Sedlacek: We'll share all of our experience with bio-diesel with City staff at the end of the program if you want to convert any of your vehicles to bio-diesel. De Weerd: Thank you Steve. Sedlacek: Thanks for your time. De Weerd: Thank you. Meridian City Council Regular Meeting February 12, 2002 Page 25 (Inaudible discussion amongst Council members) Corrie: -- that just came in from ACHD (inaudible). Issue #6 Discussion of Ten Mile Interchange Sewer Study (Gary Smith & Brad Watson) De Weerd: Okay. Moving on we have issue No. 6 discussion of the Ten Mile interchange sewer study, Brad. Watson: I'll turn this on now. Sorry about that. At the January strategic planning workshop we went over several options and gave you a recommended option on the Ten Mile study that JUB Engineers has been doing. We were instructed at that time to go back and look at including the main Black Cat Trunk in the study and for JUB to come up with some preliminary cost numbers on that. Tim Haener from JUB is here. He has brought along a map exhibit that pretty much matches what is on the screen. He has also handed out a cost summary. We tried to simplify this a little bit and summarize the whole study into basically two sheets. This is showing only what we at least perceived to be the recommended alternative at our January meeting. We don't have a lot of new information to present other than the cost figure for the Black Cat Trunk proper that comes down Black Cat Road and then traverses southeasterly to Ten Mile Road to serve the southern part of the so called subject property. We would be happy to entertain any questions for either me or Tim or Gary. De Weerd: Council, any questions? Bird: I have none. I need to look it over. Nary: Yes. Bird: It's very nice. De Weerd: I think we need to digest the information. But as you look at this, this is going to be the total project cost? Not just the cost to the developer that's looking at going in, in that interchange area? That kind of first sponsored this initially? Watson: Madam President, the figure in the first column, the 7.68 million would be the total cost of all the lines shown, all the dark heavy black lines, solid black lines shown on the exhibit including the pressure sewer from the lift station to the wastewater plant. De Weerd: So, the developer who sponsored this study originally would be the 1.390? Okay. Watson: Well that's just broken out on a proportionate flow basis. Tim has taken what that subject area would contribute flow wise and apportioned it out to each of the improvements. In other words that subject area takes up 16 percent of the flow that would be served by the Ten Mile Diversion Trunk. The subject property takes up three Meridian City Council Regular Meeting February 12, 2002 Page 26 percent of the capacity in the Black Cat Trunk and 4.7 percent of the capacity in the lift station and pressure sewer. De Weerd: Brad, this is a permanent solution, not necessarily a temporary? Watson: Madam President that is correct. It could be a permanent solution. It would be a permanent lift station south of what's known as English Gardens or Blackstone Coral Creek subdivision in that general vicinity. It would still be a permanent lift station as originally planned on the master plan in the - *** End of Side Two *** Watson: -- correct. De Weerd: Second priority is the South Slough? You have sewer going in over there at Overland and Eagle Road. Where does this fit in --? I mean, we understand staff can only do so much. Is this something that is doable or is this something that we should be looking at in the next year or two? What kind of timing is reasonable on this? Watson: Madam President.. I think that's the_direction we're looking for. The study was done at the request of the developer. We have facilitated that and worked with J-U-B to make that happen. As far as budgeting and timing that's what we're wanting to get from Council through this whole process is how important it is to you and whether we should be laying the groundwork, getting some more in-depth engineering done. Anything is possible given the money. De Weerd: Well, yes but you can only spread your time so far. Watson: Correct. A project of this size would be --. Obviously we're not going to design it in house. We would be farming it out. Smith: President de Weerd, Mayor and Council. It's a big project and I think it's evident from our last workshop meeting that are interested in this project. When I say interested I don't know whether that's just of interest or if they are interested to the point where they can take the checkbook out and help finance the project. I don't know. But I think one of the next things that we need to is to get those folks together and see what that interest is, how genuine that is. I think that Tim did a timeline on --. I don't know if it included this project or not Tim, this amount of the project or not as far as getting it designed and getting it constructed is concerned as part of his initial study. He's indicating that he did do some timeline on that. So, I'll maybe let him speak to that. Eric Davis is here this evening representing Eastbourne Development. Eric tells me that they are ready to move forward with their project and their project I believe hinges very closely on the construction of the Ten Mile Road interchange. In terms of that timing, I think optimistically Eric has related to me that three years would be a timeline that he was looking at for his developer that he represents. I don't know anything about building interchanges but I know three years doesn't sound like very long when you have to deal with all the agencies through the federal government and the environmental clearances et cetera. But again I haven't been down that path so I can't say for certain. I think Meridian City Council Regular Meeting February 12, 2002 Page 27 based on the information that Tim developed earlier that if the three years was a reasonable timeline for an interchange development that the engineering for this project could be accomplished and the construction I believe Tim within that time period. De Weerd: Even getting the easements? I think we already saw how long the light took with the easements. Smith: I think the attitude that the public works department has as far as obtaining easements is quite different than it was on the White Drain. We'll approach it in a totally different manor. Bird: Madam Chairman. De Weerd: Mr. Bird. Bird: I thought we were going to put permanent lines instead of the temporary lines in up to the point of there where we've got the slash line on up, from the Ashford Greens on down? We're going to build a semi-permanent forced main. Is that -- why would we double pay? Watson: Councilman Bird, Madam President, Mayor, and Council members. I think that's just a typo, that semi-permanent within the force main call out. The pump station, again just -- it could be, well not very long term temporary but really it could be permanent. Bird: What does the price? Does it reflect a semi-permanent pump station or a permanent pump station? Watson: Councilman Bird it's the same thing. It just means that fifty years from now if you want to move that lift station say to the west and pickup everything in the McDermott area, it would be engineered to do so. But if you don't want to do that it's permanent. Bird: Okay. Let me -- one other thing. I also thought when we discussed in January we were going to take that red line thafs up there on up to the regional pump station and get that taken care of at the same time instead of cutting back over and then coming up. Watson: Councilman Bird let me do something on the screen just so I make sure I'm in the right -- Bird: Yes come on down Brad. Okay, from your corner there. Watson: Right here? Bird: Right there, go on up to where your - we've got a red line on our deal here. I thought we were going to take that and make that permanent. I thought we were going to set that all in at the same time. I could have misunderstood. Meridian City Council Regular Meeting February 12, 2002 Page 28 Watson: This recommended alternative wouldn't precfude that happening. It would just be a separate cost where there would be a much smaller than originally planned permanent lift station right here in this Five Mile drainage area, There would be a very small, maybe 10, 12 inch sewer line coming up here. This whole north area would just - the scale of that project would just be - Bird: Let me throw out another suggestion here. Watson: Okay. Bird: We've got the White Trunk then the South Slough which we're working on right now which should be completed this year I think, the last time I heard, Then we've got the north channel and we've got this. Is there anybody in the utility division that you can hire construction managers that can take all this workload off of the staff? I mean we hire engineers. We can hire private people to go get our easements. A construction manager --, Is there a construction manager in this type of stuff? Like schools use a construction manager to build all their schools. They go do 90 percent of the work, usually get it cheaper. We used a construction manager on the police station. If they give us the plans (inaudible). They went and got the bids and took care of all the work for us. Watson: Councilman Bird I'm unfamiliar- Bird: That's why I'm asking Brad. I don't know. Watson: -- construction managers on architectural projects. I think Tim's nodding that there may be in this type of construction. Really when we hire the consultant like Tim's firm to do say, the South Slough. His firm is procuring easements and they are doing the plans. They're doing the interagency contact. Bird: And they're doing the construction management then? Overseeing the con struction. Watson: To a certain degree but there's no way that in this type of project that we are totally cut out of the loop because there are on going questions that whoever it is whether it's a construction manager or engineer needs to have answered by us. Bird: I have no doubt on that. But at the same token you don't have to be down there on a day to day basis. And you don't have to do the preliminary engineering and stuff. Yes you have the final overseeing look but you don't have to be --. What I'm trying to say is it's possible to do two or three trunk lines at a time. Watson: Councilman Bird. That's correct. We are doing three right now. Bird: Okay. That's what I mean. Watson: We're finishing up one. These guys do function as our construction manager other than our inspector having day to day contact. For example, the Five Mile Relief, I Meridian City Council Regular Meeting February 12, 2002 Page 29 am involved in that maybe once a week when a question comes up. His engineer in his office and our inspector handle everything until it gets really bad. Bird: That answers my question. I thought that's the way it was handled. Watson: Okay. De Weerd: I guess though what we need to look at is in addition to staff time is budget and how we can budget this and manage three to four major expansions at the same time as well as managing the land use that would result from this type of work. We do understand the importance of the Ten Mile interchange to the community as a whole. That's one factor but we did have this on our joint workshop agenda with P&Z the end of May but this might not help with a budget presentation, or a budget preparation for this next budget year. Mr. Mayor maybe we need to look at really sitting down and evaluating this on a more, on a specific workshop and getting a little bit more detailed and understand the what ifs and the costs and the time constraints on staff. Smith: Madam President. De Weerd: Gary. Smith: Mayor and Council, when we started this investigation, Eastbourne Development was the only player on the table. They were represented by another party at that time and at the time that that study was started, it became apparent that we needed to look at a bigger picture for this area. Eric Davis has related to us that Eastbourne is very serious about continuing forward with development. I guess now it is a pretty serious situation where we need to decide what to do to move forward. It is my contention that what we have presented to you this evening is what we should move forward on - that we need to serve a larger area. I think that we would be criticized if we didn't do something similar to this. So from that standpoint, I think again its important that we try to get some indication from the other land owners just how serious they are about being a partner in this sewer project. Perhaps we can get some information back to you along those lines in the very near future. You are right in terms of budgeting, if we are going to be involved in this project then we need to get involved in it right away because - in this coming budget year, because the Eastbourne Developer or at least his representative has related to me that they are serious about moving forward with this project. Their project, excuse me. Corrie: Eric. Davis: Hi, Eric Davis, Retail West Properties, 805 W. Idaho Suite 302 in Boise. Thanks President and Mayor for allowing me to talk. I hope to keep this brief. I am attending the meeting to emphasize Eastbourne's commitment and wanting to move ahead. The three year - I was asked for a schedule, briefly, on how long do you think it will be until the interchange is done and an optimistic forecast is two and a half to three years. To do that we would like to have - to charge ahead on an interchange project and then find out that the sewer is a problem - we would like to have an agreement that would say okay, if certain events occur we can go to the first stage of design. Then another event Meridian City Council Regular Meeting February 12, 2002 Page 30 occurs and we go to a construction manager, sign it out, and get the word going - every step of the way the commitments from the developer climb, I mean it's the standard type of development agreement. We could figure it out. I think what we are looking for, we are looking for right now, what is the result of the study and is the city interested in pursuing it and to what extent and like a proposal come to Eastbourne and say this is what we are willing to do if you are willing to do this. Then we'll take it from there. If we could do this in the next month or two it would be great. We haven't seen the study yet and its been explained that they wanted to fine tune things and I can understand that. But it's a critical link to the site - we've got everything else pretty much figured out. We met with ITD after our meeting last time and there has been a revised study by Earth Tech and the interchange concept report. I listen with interest tonight about the Black Cat discussions and I am here to answer questions and get down what I can. De Weerd: Gary, what kind of time frame are you looking for to get all the property owners together and report back to counsel. Smith: Madam President, Mayor, and Council, I think we have quite a few names of folks that were here at one of our past workshops. I don't know that we have all the property owner names out there right now but we can certainly get those. .- Bird: That mile between Black Cat and Ten Mile coming across there, there can't be over a couple of owners. (Inaudible) Smith: I would guess that within a month that we could have some information back to you. And maybe sooner than that, I just don't know. I guess I would have to think about it a little bit. My past experience on getting property owners together to partner when it comes time to write the check has not been very good. Unless they are very interested in developing. There was some indication that some of them are, but again, speculation is something different that sticks and dirt. I don't know - we can make the contacts and see what kind of feedback we get from property owners and or their representatives. I know there are some property owners who were here at the workshop that own property there that would probably have their property for sale rather than for development. We'll just have to find out and get a listing of all those property owners and find out what their status is, what their situation is and what their intentions are. De Weerd: Our workshop next month is pretty full but we can schedule you for that workshop and maybe you can give us an update on the 26th of this month and let us know if you are arranging that meeting and give us a better idea. Smith: I will get as much information as I can by then. Davis: If you wanted to have a public meeting or whatever, call me up. De Weerd: Any other questions, Council? Bird: Thank you. Meridian City Council Regular Meeting February 12, 2002 Page 31 Smith: Thank you Tim. Issue #7 Update on "Project Care" (Gary Smith) De Weerd: Item number seven. Back in December we had a request to look into or maybe its been longer than that, but we had a request to look into a utility share program. Gary has done some research on that. Would you like to give us an update and we'll field any questions if Council has any. Smith: Thank you President De Weerd, Mayor and Council. You are correct. Toward the end of last year, I think her name was Marianne Christman, came before the Council and presented some information to you on her concern about citizens within our community that may have some hard ship in paying their utility bills - sewer, water and trash utility bills. I contacted Ken Harward at AIC to see if he had any information in his files on this subject. He did not but he commissioned one of his assistants to conduct a survey among Idaho cities to see if anyone else did. As a result of that survey, five cities responded to Ken. They responded directly to me, but as a result of Ken's request. City of McCall, City of Lewiston, City of Soda Springs, Sandpoint, and Pocatello all have some ~form of assistance program. I think you have in your packet a summary of the programs that are available at these five cities. The concern that - and actually I was talking to Stacy tonight and I failed to contact Leslie in the Municipal Billing System office to see how this would impact her department in collecting funds for this project. Right now she collects funds for Parks through round off of the utility bills. I don't know what impact that would have on her as far as accounting goes. There was a concern from Stacy and the finance department as to allocation of these funds that it would be very difficult to make a determination within the city of who should receive help and how much they should receive. I think you can see from the five cities who responded to the survey, that the majority of them have that service by an outside agency. Which I think is appropriate. So that is kind of a thumbnail sketch of what I was able to obtain. I am not sure where you want to go from this point. De Weerd: Council, any thoughts? Have you had time to absorb what other communities are doing and care to pursue any particular direction on this? Bird: Madam Chairman. De Weerd: Mr. Bird. Bird: I think the collections through that thing is going to be a real nightmare. I hate to see the city get into something like this. I would sooner see a service club or some organization do something like this and some being help. I don't know how you set the standard at who gets help and who don't get help. That is my concern. I am afraid we are going to hurt some people and some people won't come forward that really need the help and other people will be in wanting help all the time. If they deserve it, that's no problem, but- De Weerd: Gary. Meridian City Council Regular Meeting February 12, 2002 Page 32 Smith: President De Weerd, Mayor & Council, I think that Idaho Power has a program called Project Share and I believe the gas company, Intermountain Gas Company has an assistance program but I am not certain of that. I am sure they would have guidelines as to how the money is allocated and how much and on what basis. If you wanted to pursue this further, I can get that type of information. I apologize, I should have had that for you as that would be very relevant and pertinent in making a decision, which you cant do tonight any way, but I will get that for you to help you in deciding if you want to continue and do anything with this. Bird: Madam Chairman. De Weerd: Mr. Bird. Bird: Gary we are talking about two different things. We are talking about a public entity doing this kind of stuff and two private entities that already have it. Smith: Yes sir. Bird: If we take taxpayers~money to help someone, what is the person who is barely getting by and won't ask for help going to think? Smith: President De Weerd, Mayor, and Council, Councilman Bird, I guess that there would be two parts to this, one that the money would be a donation by the citizens. So its up to them, up to each citizen or each account whether they want to round off their utility bill and have that money go into this special account or not. Secondarily, I guess there will always be folks that don't feel like they want to ask for assistance. There is the other side of that spectrum, there are folks who will ask for it anyway. Its just a decision making process that there has to be some guidelines that even though we are a public agency versus the private agencies, there still has to be some commonality there between how that decision is made I would like. Bird: Gary I think that you have got a - this money that comes in , [agree. Where do you allocate that and where do you put it under. The end of the year you have collected a thousand and you have paid out fifty dollars. Most taxpayers think they are getting over charged now, and if we come up with sums like that, I think its something that I would like to see it done but I think we need to get a Kiwanis Club or somebody like that to do something like that for us. Smith: I do know that Stacy was concerned about accounting. Bird: I have a real concern about accounting and where you allocate it to and how you show it. De Weerd: Mr. Nary. Nary: I was noticing that the City of McCall has this write up sort of program and that has certainly an accounting impact but it doesn't have the same level of administrative Meridian City Council Regular Meeting February 12, 2002 Page 33 impact. There you are only creating a policy and some criteria. Some sort of hardship criteria that a department or the Mayor and Council can decide whether or not the people meet that criteria for some sort of relief, whether it's a partial relief, temporary relief or a fresh start - something like that. I don't know what the fiscal impact of that would be. I don't know but there isn't an administrative function because we are not collecting any voluntary money and we are not taking taxpayer dollars on the front end and there obviously is a loss, The collection issue on the other end, I understand that. But that is a business decision. We have to write off losses on occasion as a business decision any way. So I think if we are going to still consider this issue, to me that would have less a fiscal impact on the front end or it may not, but at least to me that would be an avenue to consider something. And it may not be the most viable, but at least its something that is different, that at least McCall is the only one I noticed in here that has something like that that is a little bit different that having a check box or having to collect funds and put it in the right accounts and then come back and account for it all and those types of things. That is basically just creating a policy and a criteria for it and then allowing someone to make that decision whether or not you meet that and what the benefit of it is. I don't know what the rest of the Council thinks of that. But if we are going to consider this at all that may be a more viable way to at least consider something if anything else. De Weerd: But I think a write off would impact the taxpayers, the user fees. In just a different way. Nary: Oh I wouldn't say there is no cost to it, but what I am saying is business-wise, we may always have some we have to write off that you cannot collect. So you do have to - you do at some juncture in the bookkeeping scheme of accounting, I think we saw it in our last monthly accounting, that we had some we had to write off. So I know we do it. I was just saying maybe it's a different option to look at, that doesn't have at least a direct administrative cost up front. There certainly is a cost to our users on the other end. Anybody you write off is getting absorbed by the system in some way, I realize that. It's just another avenue that might allow us to at least to continue to discuss the possibility. De Weerd: When you contact Idaho Power and Intermountain Gas, they must have some kind of overhead, I don't know if they take that out of the amount collected. I noticed some of these other communities pay the community action some percent to administer it. And with our impact fees, we take a ten percent administrative fee. I don't know if that is something we can build into something like this, so its not really on the backs of the users fees or taxpayers ultimately, but that might be something to consider. If they have that kind of information on if they take out an administrative fee to do this kind of program or what have you, that would be information that would be helpful in making this decision. As well, we need the information from Stacy as well as to what kind of impact it would have on the finance department. Smith: Madam President, Mayor and Council. I recall seeing a newsletter from Idaho Power not too many months ago that address project share, well during the beginning of the winter. They actually subsidize, Idaho Power subsidizes Project Share. They don't collect enough funds from citizens to pay for the demand that they have on that account. Meridian City Council Regular Meeting February 12, 2002 Page 34 Nichols: Madam President. De Weerd: Mr. Nichols. Nichols: Just a couple more thoughts before we move onto the next item here. First of all, Idaho Power and Intermountain Gas are for profit companies. They are regulated by the Public Utility Commission. The PUC reviews their costs and so forth and determines what is a reasonable level of profit for them. They also mandate in the PUC Rules how much, for example, they do have to do some things in terms of some one who is behind and has a medical emergency and ability to spread out that delinquency over ten months or whatever, so there are some rules there. They have profits through which they can help administer these programs as part of the regulations. The city in its water and sewer charges, is mandated by state statute to provide the service at the least cost to cover the different expenses of administering it. There is no profit in the water and sewer departments. That is a distinction for you to understand here and look at in terms of is it going to actually cost the city to administer the program. the other thing that the finance department should look at is if it costs something, is that cost less than or equal to the cost of pursuing some of these delinquent accounts that come about through these circumstances of indigency to where it would be a push or maybe the city is in a better position, that rate payers are in a better position, there are less uncollectables and so forth because of the donations from other rate payers which help pay those bills. So those are all financial issues they would have to work out. De Weerd: You packaged that very nicely. Is that something you can bring back to us Gary? Gary: Yes ma'am. Corrie: Madam President. De Weerd: Mr. Mayor. Corrie: Gary, if you can get that, we are not at a point yet where that is a big problem, but once we get into it, it will become a problem. So we need to look at it with a very close eye because like I said, we have only had one or two, and you are on the three member panel on water and sewer, that it becomes a fiscal nightmare for us. Just to keep a close eye on it in Council's viewpoint. Issue #8 Discussion of Parks Master / Action Plan (Tom Kuntz) De Weerd: Is there anything else on that item? Mr. Kuntz. Item number eight. We are going to be having a public hearing on this on the 26th, so this is just an opportunity to get some of the history of this and to make sure that Tom knows what kinds of questions you would like to have answered at the Public Hearing in his presentation. With that said, Tom. Meridian City Council Regular Meeting February 12,2002 Page 35 Kuntz: Thank you, President De Weerd. I don't want to take a lot of your time because of the lateness of this meeting. Other than to tell you that the Planning and Zoning Commission, last Thursday, recommended approval to the City Council. They did have some very good items that they brought to our attention. You should have in our action plan, a one page addendum that we have put together so far and we will continue to make those kinds of recommendations for changes through the public hearing. We do have one of our Planning and Zoning Commissioners here tonight, who was part of that process, Commissioner David Zaremba. In the back of our room, our Parks Commission President Bruce McCoy, who has spent a lot of time putting this together with staff and I just wanted to acknowledge both of those individuals. We would like to get a feel if there are questions the Council would like to have answered before the public meeting on the 26th. De Weerd: Council, do you have any specifics that you would like to have presented during the public hearing process? Mr. Bird? Bird: Thank you, Chairman, but I will ask my question in the public hearing. De Weerd: Well J don't want you asking questions right now but can you give him any direction on what you would like him to present in his historical overview of this or why they came to a certain recommendation? Bird: Just bring the same thing forward that he did at the other public hearing. That would be my suggestion. De Weerd: Council? Kuntz: Thank you. De Weerd: You did hear a little bit of it in the north Meridian discussion. J think there is still lingering questions on the neighborhood parks and perhaps the co-locations and how that open space requirement on the landscape plan might be able to help development as incentives and those kinds of things. Certainly not takings but incentives. Kuntz: President De Weerd, Council and Mayor, we put our comments together this week, or excuse me last week on the north Meridian plan and I did fax those or email those on to all of you. If you didn't receive them would you let me know? Thank you. De Weerd: Did everyone receive those comments? Okay. Will- Berg: I am sorry Madam President, Mayor, and members of the Council. A question I had is if you wanted to have this public hearing on a special meeting or on the fourth Tuesday? De Weerd: I thought we were going to have it on the 26th of this month. That is a non- land use meeting. Meridian City Council Regular Meeting February 12, 2002 Page 36 Corrie: You can have it on the 26th if you want it on there. De Weerd: I just assumed that is what had been discussed. Corrie: What does the 26th look like right now? Do you have any of that yet Will? Enough time to notice it? Berg: Well I think I am a day short trying to get it noticed, that is my problem. We do have on March 6th, a Comprehensive Plan. Nary: I thought we had moved Comprehensive Plan public hearings to those Wednesdays- Berg: We have it scheduled the 2yth, and March 6th and possibly March 20th if you needed to extend it. It is only a suggestion, don't shoot the messenger, I know the Planning and Zoning Commission did take an hour early to have the public hearing for the Parks Master Plan. Corrie: How did it work out? Okay? Berg: It worked out fairly well. They accomplished it within an hour. They did have some public testimony. De Weerd: Well, we may want to do it before our meeting the 5th instead of confusing it with the Comprehensive Plan because they are two separate documents. Corrie: Can't we do it on the 5th at 5:30? Nary: Can we notice up a public hearing - we could also do it on the 12th? Do it early if it only took an hour? Then we would have to prepare for a regular meeting and on the 1ih we could notice up the hearing. Kuntz: What time? Nary: Mr. Wardle brought pizza this month - Bird: The police department can pay for the pizza. De Weerd: That is one way to get your attention. Nary: But if you did it on the 1 ih, you could notice it up Will, with plenty of time. Berg: Special Meeting at 5:30 agreeable? We will arrange it according to that. Tom it is 5:30 on the 1ih. Thank you very much. Issue #9 Follow-up Information on Skate Park Project (Tom Kuntz) Meridian City Council Regular Meeting February 12, 2002 Page 37 De Weerd: Thank you for bringing that up. Moving on. Issue Number nine. Follow up on the Skate Park project. Kuntz: President De Weerd, Council, and Mayor. We had our first meeting with the students and adults last Wednesday at 5:00. We had approximately 35 individuals here. We have a follow up meeting tomorrow at the same time. The plan at this point is to go out and solicit cash donations for the park. We had a two-hour plan review with the Land Group. Three of the youth who were involved in designing the park, our skate park consultant Ryan Neptune, and did some design modifications to cut down the cost of it. We had a lengthy discussion at the end on what things really could be provided as far as in kind and we narrowed it down to three or four items. Concrete being one of those. But eliminated some of those which were not real good in kind contributions including the excavation since its a labor cost. With that said, tomorrow we plan on starting to develop a list of possible contributors. I am drafting up a contribution letter for the committee to look at tomorrow. With the Council's consent, we plan to go out in the community to start raising funds to offset the thirty-five thousand dollars that we feel we need to build the park. We will re-bid the project the first part of March and hopefully award the first of April and start building it. I will stand for questions. De Weerd: Mr. Bird. Bird: Tom, what is going to say that as we do drastic changes we are going to get a cheaper bid? Kuntz: We have a contractor who works with Ryan Neptune who has looked over our plans with some of the changes that we have agreed to and he feels that it can be built between 150 and 160,000. Bird: On the same token, it goes out for public bid, there is no guarantee that he is the low man. He might be at 165 and someone come in at 160. When we turned this down I thought we were going to construction manage it and not take it out for bid again, when we turned those bidders down. But I could have misunderstood. Kuntz: Council member Bird, we certainly would be in favor of construction managing it, but given the dollar amount, I don't see a way to make that happen and I am open to suggestions. Bird: I am not doubting, but I don't see unless you take a lot out of the plans, that you are going to get it down. You have dropped twenty thousand from what the last bid was at your estimate of 165, of top, 165 for this contractor. That is still leaving us 62,000 short from what we have actually got. We have got 104,000, that leaves us 61,000 short. so these in kind donations from concrete and stuff, is that going to be put out in the bid that so and so is furnishing 'x' amount of yards at so much per yard? Kuntz: Council member Bird, we will callout in the bid specifications that owner will provide the concrete by such and such Lowe's Redimix, per specifications. That is what we discussed with our attorney. Meridian City Council Regular Meeting February 12, 2002 Page 38 Bird: That is the only kind of donation you have got so far, right? Kuntz: Yes sir. And the way that we are computing this is that if we can build it for one 55 for example, we have 104, 10,000 dollars in concrete donated, that brings us to 114. We have 2,500 for March for Parks, with a strong possibility of another 2,500, that is 5,000. That brings us almost to 120. So we are estimating, guestimating that we need to raise between 35 and 40,000. This group feels like it can be done, whether we go out and get 1,000 dollars from 30 people or 500 dollars from 70 people. They are excited to make it happen and it really helps the youth buy into ownership of the project. Now I am not going to tell you that if we come up short 5,000 dollars that I am not going to come back to City Council with a request to fund that, and I will identify where those funds will come from. And I know that is not your first choice. Bird: Let me ask you a question Tom and this is a thing that really concerns me. You say you are going back out for bid the first of March. When are you going to shut the bids off? Kuntz: We close them in time to award at the last Council meeting in March. Bird: Let me ask you a question. The bid comes in at a hundred fifty. Between what you have got budgeted and what has been raised, you have got 130. There is no way to get the other 20. Are we going to refuse all these bids again? These other contractors who went through the motions of bidding for something that isn't financed? Kuntz: Council member Bird, my request at that point would be to come to you with a recommendation of where the additional funds from the city could come from. Nary: Madam President. De Weerd: Mr. Nary. ***End of side three*** Nary: Councilman Bird's comments Tom, I do agree with you, I think having you and interested parties that want to participate in this and raise the money to assist in the building of this park that they want to use, that's my assumption, I think that is a great opportunity for people in the community. Before we go back out to bid, why don't we see what they can raise? Because I agree with what Mr. Bird is saying, they may have the greatest intentions in the world, and mayor may not be able to collect it right now, there are a lot of issues out in this community about giving funds for a variety of reasons - the economy and a variety of other things. If these folks work really hard and raise 5,000 dollars, and we are 25,000 thousand dollars away from it, we - not that that isn't admirable and that we shouldn't keep working at it but the time table just puts us behind a crunch and we are just going out to bid and we're rejecting again and doing all that. Why not say lets start the fund raising process and do that for 30 days and see where we are at and then make a decision as to whether or not we are ready to go out to bid now because we are looking really viable. I don't know what the rest of the Council thinks. Certainly if you have a group that raises - does a lot of work and raises 35,000 Meridian City Council Regular Meeting February 12, 2002 Page 39 dollars and they are 5,000 dollars short, we might be more interested in wanting to finish it up that if it's the opposite numbers. So maybe that is a better way to get them interested, showing, another way to show the people in the community are wanting to go out there and work for it. That might help with in kind donations, it might help with other donations from larger groups as well with showing that. But maybe we just need to hold off on these bids so that we don't end up behind the eight ball again in rejecting them again and starting at ground zero every time. Kuntz: Council member Nary, staff would certainly support that and I think that is wise advice and we certainly pursue that if the rest of the Council would support that. De Weerd: Tom, I am in total agreement with that. Kuntz: Okay, that is what we will do then. Corrie: Madam President. De Weerd: Mayor Corrie. Corrie: I don't want to -belabor this but we better get a skate park or we are all in trouble. Bird: I agree with you one hundred percent, Mayor. Nary: I would suggest we keep it on our agenda, next month, and come back with a report whether its in our one or an update or something kind of where are we, so that we know when we are ready to go out to bid that we have got a little money in the bank and some idea of what is really working out there. Issue #10 Follow-up Information on Written Updates De Weerd: Thank you. Thanks Tom. Follow up on written updates. Is there anything on the written updates that Council wants clarification or staff wants to add? There was one thing that the Kiwanis Park proposal -- Tom as aggressively out there pursuing partnerships. I think it is very important to keep Council in the loop so we don't have another skateboard issue as we are looking at different locations to put different things. I know there have been a number of requests for partnerships for the 56 acres, partnerships with the police department property, with the Thousand Springs acreage, but it is very important to have Tom pursue those. If that is not going to be of interest to the Council, or if you have Tom, five different people trying to make use of that same piece of ground, before you pursue it with anyone different thing, you better be meeting with the Mayor and working with your liaison to know if its time to bring it up to Council to know if we're on board with you or not. I guess that would be - and Tom did bring this up to our attention before that Kiwanis starts any investments in the design, and that sort of thing, so I appreciate that - that that would be since property is at a premium and everyone needs it especially the youth organizations and adult organizations. We need to be cautious of where we are going and if we are all wanting to go there. Any other comments? Meridian City Council Regular Meeting February 12, 2002 Page 40 Nary: Madam President, on a different one - De Weerd: Okay. Nary: On the Street Name Change, I wasn't clear, are we simply going to have a resolution of some sort, is that the plan Mr. Nichols? Bring a resolution back to get that moving along? Nichols: Council Member Nary, President, Mayor and members of Council, I talked with the City Clerk about perhaps, it may be necessary to have a Public Hearing. For example we have that issue of double sign age of street names that was recommended by the Commission and I don't know if ACHD will do that. I don't know that, I don't know the answer. It could be that they will and perhaps they won't. Nary: That was the information we were provided. Now whether that was old and it changed, we may want to make sure that is in writing. That was the information that was provided at the time, that they were willing to do that. But we may want to make sure that is confirmed before we do that. Nichols: Assuming that its confirmed, there is not a necessity as I read the city code that you have to have a public hearing. Its just one of those things that it may be the best way to do it just so that somebody has a chance to throw their two bits worth in it, on an issue that may cost them money. Since the Commission did not actually adopt the change, but instead recommended the change, it would seem that - I suppose you could go forward without the public hearing but Will and I had talked about having a hearing. In my mind that would be done by a resolution. I believe that the clerk has something to say. De Weerd: Mr. Berg. Berg: Thank you, Madam President, and members of the Council. Not to add anything further to what Mr. Nichols just said but just as far as a date and time for the Public Hearing. We had discussed possibly one of the fourth Tuesdays if there were not any land use issues, putting it on that type of agenda and trying to get it out to the businesses so if there are one or two business owners that really have a concern, that they can come out and voice their opinion. De Weerd: So if we've got it on March 26th, they would have plenty of notice? Berg: That is kind of the time line that we were looking at. Corrie: I will put the names in an envelope and seal and I bet you I would come up one hundred percent right. (I naud ible) Nichols: Excuse me, Madam President. Meridian City Council Regular Meelin!;! February 12, 2002 Page 41 De Weerd: Yes, Mr. Nichols. Nichols: President and members of the Council and Mayor, there is an issue that I think needs to be decided and its relatively minor. The Council would need to decide whether it's Main Street South and Main Street North or North Main and South Main. It's a minor thing but its something Council would have to decide. The Commission simply recommended a midpoint, they didn't say which way you should do it. (Inaudible) De Weerd: Lets not discuss it now, but then. Bird: We have been discussing it for four years that I know of. Issue #11 Discussion of Future Topics - Tree City USA Ordinance / Compliance - Water and Sewer Fees / Rates De Weerd: You can discuss it at the Public Hearing. Is there anything else? Bird: I would move that we adjourn. De Weerd: Mr. Bird, I think Mr. Nichols wants to talk, and I do want to make sure on the future topics. Nichols: President De Weerd, on a future topic, one of the things that was raise at previous Council meetings was an individual had concerns about the way water shut offs were done and gave us a copy of the Public Utility Commission rules and wanted the Council to take that up and look at it and discuss it or review it and so forth. So that needs to be on an agenda. As to what you would like to change if anything about the way water shut offs are conducted, how notices are sent out and its probably the kind of thing that ought to have Leslie, or perhaps Gary, somebody describe what happens when there is a delinquent bill. How is notice sent out, what the steps are. The Public Utility Commission rules are much more restrictive than what we do. They call for a whole lot more work that what we do. De Weerd: Was there a letter that came out about that? Nichols: Madam President, I don't remember a letter but I do remember him handing us the materials at the meeting. I would have to go back and try to find those. There was essentially a printout of the PUC rules for what you have to do before you terminate service. His name is Rich Nesbit. I have got his phone number. Corrie: Do you have that material? Nichols: If I can't find it I can reproduce it. Meridian City Council Regular Meeting February 12,2002 Page 42 (Inaudible) De Weerd: Sorry, those will be inaudibles. Did he really hand it out to all of us? Sorry didn't want to mumble. Next workshop I have been compiling this as I have been talking to all the department heads. We have the - and I will get that out. Shari and I look over it at the beginning of each month, but department heads should let us know if we are still on target with some of these. The Tree City USA is going to be in April. Water and Sewer Fee rates - is that something still Gary that we will look at next month? Smith: Madam President, Mayor and Council, Brad said we would have the rates to you on the 26th. De Weerd: In public hearings? Just for discussion? Smith: Discussion. De Weerd: For the 26th of this month? Smith: Yes. I think the fees he said would be at the next workshop. He is compiling some information for J-U-B to finalize that for us. De Weerd: And that is on the trunk line assessment fees? Smith: Yes Ma'am. De Weerd: We have the dust abatement ordinance. Who is working on that? Smith: Madam President, Mayor, and Council, I talked to Planning and Zoning a little bit on that and they have compiled some information on dust control ordinance. COMPASS has, is developing a multi-county ordinance I guess you would call it, between Ada and Canyon counties so I guess it will need tie into that endeavor by COMPASS also. De Weerd: Maybe you can let the Mayor know what kind of time frame - if you can contact COMPASS and find out what kind of time frame they are working with. Smith: All right, I will do that. De Weerd: We have the business license ordinance. I know that Gary has been pulling some information together from all the department heads. Will, are you and Gary working on that? Berg: Madam President, Mayor, and Council, I don't know if Gary and I are working on it but I did ask AIC to gather some information from other cities on their email address, Meridian City Council Regular Meeting February 12, 2002 Page 43 so I am waiting for that information to see what other cities in similar situations are doing. De Weerd: Does it seem reasonable that we can have this in front of us in a month? Berg: Yes. Smith: Yes. De Weerd: Mr. Nary, did you have something to add? Nary: I wasn't part of this discussion. Is this the general business licensing? Not for specific types of business? Berg: Madam President, Mayor and Council, Councilman Nary. This was for -- started out to be for enforcement of some sewer issues, grease traps and things that were going on in business - so we can help regulate some things. But then it became a general information license for us to know what that business is doing and help regulate when a new business comes in. sometimes we have no idea what the business that comes into the city is doing because there is no remodel, no inspections, nothing of that sort. So, it was kind of, I wanted to say it was information for city use type of license. We have had a lot of discussions in department head meetings what we really wanted to gather out of this, but not really a fee generation as much as information generating. Nary: I don't think there's a problem with that, to me, but is there a problem on enforcement end if people don't comply. Do we have capabilities of enforcement? We seem to have a problem already with Code Enforcement. Are we going to basically create an ordinance that we basically don't have the means to enforce? Berg: And I think that is why we are trying to gather some other information, to see what other cities are doing and how they do acquire that information. Gary may have some other things to add. De Weerd: Unfortunately you will always have the minority that abuse the system. I don't think if - we have discussed this at a Council workshop before and it was the general consensus that it wouldn't be all businesses. That the department heads needed to come back and compile a list of specific types of business use that they would have an interest or a reason to track. Corrie: Madam President, I think police and fire has some interest in this as well. I keep going back to myoid days of fire commissioner - fire down here on East 1 st Street, walked up to the building and the building exploded right in front of me and they didn't even know it was a cabinet shop in there. It's the safety factor. De Weerd: Or a meth lab in a garage. They would have to obtain a license, right? Stacy is going to have a budget process to present to us for 2003 and 2004. Tom had Meridian City Council Regular Meeting February 12,2002 Page 44 asked to discuss the park impact fee increase. ]s that something you want to do then, Tom? Kuntz: (inaudible) De Weerd: That would be February 12th - I mean March 12th. We have Kenny, is Kenny still here? I will ask him. Pauline wanted to do an update on the policy manual and we have the update on the trunk line assessment fee. We did want to get an update on the employee of the quarter program that is currently being offered in three of our departments. Corrie: Madam Chairman, or Madam President, excuse me. Who doesn't have the policy manual update that we were working on? I will get a copy made for all of us and put it in your box so you have it. That is the one we worked on. Berg: I don't think that even the department heads have a final copy of what Pauline is taking to make some changes. Corrie: ] do. Berg: I thought we were going to have a discussion - Corrie: A workshop and everybody go through it and some of the major areas, so I will make sure you get a copy of that. De Weerd: One last thing, that is what I have on the agenda for next month in addition to what we just said for the Ten Mile Sewer trunk line. In the written updates, we had the old fire station property. What is the status on that, Mayor Corrie? Corrie: I would like to have an executive session on the 19th. De Weerd: Anything else Council? Mr. Berg. Berg: Thank you Madam Chair-Madam President excuse me, Mayor and Council, AIC has their annual conference in Pocatello and they are already trying to get room reservations and we need to get onto that and I don't have any information other than it is June 25th through 28th roughly. Corrie: ]f you would contact my office, Anita has all the information and numbers and hotels and everything else there. Berg: The information was in the AIC bulletin but we need to get the reservations in there or we won't get - Corrie: I just got some as (inaudible) - No, you don't have to, just call Anita and we can make them for you or we can give you the number that you can if you want. Meridian City Council Regular Meeting February 12, 2002 Page 45 De Weerd: Thank you, Will. I would entertain a motion. Bird: So moved. Nary: Second. De Weerd: It has been moved and seconded to close the meeting, all those in favor say aye. MOTION CARRIED: ALL AYES MEETING ADJOURNED AT 9:30 P.M. (TAPE ON FILE OF THESE PROCEEDINGS) 2 /2G/02- DATE APPROVED ..' .)~~~\~;~~~~~'~.~"" , L ~"" /..-~i.- I.., , .'-;<~~', ~h \(~y: -"~"1 .. b.,.;,.. I ')". ' I .....:-. ~ \ r--. . ~ t f'" yt 02--12-0(2 BEFORE THE MERIDIAN CITY COUNCIL <ll\.Jcol~ Y"Jl OV\t I~~s tu,-S~~ uy^~ IN THE .MATTER OF THE ) APPLICATION OF PROPERTIES ) WEST FOR APPROVAL OF FINAL ) PLAT FOR MEDIMONT NO.2) SUBDIVISION, MERIDIAN, ) IDAHO ) ) ) Case No. FP-99-0 I 0 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council for Final Plat approval pursuant to S 11..9-604 H Municipal Code of the City of Meridian the April 20, 1999, and the Council finding that the Administrative Review is complete which has included certain comments and conditions as stated in a letter to the Mayor and Council from Shari Stiles, Planning and Zoning Administrator, and Bruce Freckleton, Assistant to the City Engineer, listing 5 General Comments and 9 Site Specific Comments, which are herein found fair and reasonable, and that Brad Hawkins-Clark appeared on behalf of the Planning and Zoning Department, and commented at the hearing, and the Council having considered the requirements of the preliminary plat the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of "Medimont Subdivision No.2" as evidenced in Plat bearing the job reference A PROPERTIES WEST DEVELOPMENT, J-U-B ENGINEERS, INC., Engineers Surveyors Planners, 11525FP.DWG, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MEDIMONT SUBDMSION NO.2.. 1 .. i- t. , r 1119199, SHEET 1 OF 2, OVVNER/DEVELOPER: Properties West, Inc., do Jon L. Barnes, 1401 Shoreline Drive, Boise ,Idaho 83702, is Conditionally Approved subject to those conditions of Staff comments as set forth in the Memorandum to the Mayor and City Council from Bruce Freddeton, Assistant to the City Engineer, and Shari Stiles, Planning and Zoning Administrator, dated April 16, 1999, listing 5 General Comments and 9 Site Specific Comments, a true and correct copy of which is attached hereto marked Exhibit "A" and by this reference incorporated herein, with the additional requirements that:- 1.1 Fire Chief, Kenny Bowers, requires that water supply (hydrants) and all codes be met; that temporary turn-arounds need to be installed; that street name signs and roads need to be installed before building is started. 1.2 The Central District Health Department requires after written approval from the appropriate entities are submitted, they can approve this proposal for central sewage and central water; that plans must be submitted to and approved by the Idaho Department of Health and Welfare, Division of Environmental Quality for central sewage and central water; that run-off is not to create a mosquito breeding problem; and that stormwater be pretreated through a ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MEDIMONT SUBDIVISION NO.2 - 2 ( (~ grassy swale prior to discharge to the subsurface to prevent impact to groundwater and surface water quality; that engineers and architects should obtain current best management practices for stormwater disposal and design a stormwater management system that is preventing groundwater and surface water degradation. Manuals for guidance: 1.2.1 State of Idaho Catalog Of Stormwater Best Management Practices For Idaho Cities And Counties. Prepared by the Idaho Division Of Environmental Quality, July 1997. 1.2.2 Stormwater Best Management Practices Guidebook. Prepared by City of Boise Public Works Department, January 1997. 1.3 Nampa & Meridian Irrigation District noted that their District's Hunter Lateral courses through the southwest corner of the project. The rightMof-way of the Hunter Lateral is 40 feet; 20 feet from the center each way. Idaho Code 42-1208-RIGHTS-OF-WAY NOT SUBJECT TO ADVERSE POSSESSION. The developer must contact the District for approval before any encroachment or change of right-of-way occurs. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MEDIMONT SUBDIVISION NO.2 - 3 ("';;. ( The Nampa & Meridian Irrigation District requires a Land Use Change/Site Development application be filed for review prior to final platting. All laterals and waste ways must be protected. All municipal surface drainage must be retained on site. If any surface drainage leaves the site, the Nampa & Meridian Irrigation District must review drainage plans. The developer must comply with Idaho Code 31-3805. It is recommended that irrigation water be made available to all developments within the Nampa & Meridian Irrigation District. 2. The final plat upon which there is contained the Certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: a. The Plat dimensions are approved by the City Engineer; and b. The City Engineer has verified that all off~site improvements are completed and/or the appropriate performance bond has been issued guaranteeing the completion of off-site improvements. By action of the City Council at its regular meeting held on the April 20, 1999. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MEDIMONT SUBDIVISION NO.2 - 4 I'. ,- I ( Copy served upon Applicant, the Planning and Zoning Depanment and the Public Works Depanment. B~~~~ City Clerk Dated: msg\Z:\Work\M\Mendian 15360M\Medimonl 2\CondAppFinPlt.fnn ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR MEDIMONT SUBDIVISION NO.2 - 5 /-:-'. I. ' (2-. Mayor ROBERT D. CORRIE HUB OF TREA.SURE VALLEY A Good Place to Live LEGAL DEPARTMENT (208) 884.4264 Council Members CITY OF MERIDIAN CHARLES ROUNTREE GLENN BENTLEY RON ANDERSON KEITH BIRD 33 EAST IDAHO MERIDIAN, IDAHO 83642 Phone (208) 888-t..B3 . Fax (208) 887-4813 PUBLIC WORKS BUILDING DEPARTMENT (208) 887 -221 I MEMORANDUM: (' ~ tcLY\~t: ~, (\ 1-{- 20-Cfi .JJam it:)O PLANNING AND ZONING DEPARTMENT (208) 884-5533 April 16, 1999 To: Mayor and City Council Bruce Freckleton, Assistant to City Engineer ~ Shari Stiles, P&Z Administrator ~ IvfEDIMONT SUBDIVISION NO.2 by Properties West, Inc. (Request for Final Plat approval) From: Re: We have reviewed this .submittal and offerlhe following comments, as conditions of the final plat. These conditions shall be considered in full, unless expressly modified or deleted by motion of the Meridian City Council: GENERAL CO:M:MENTS 1. Any existing irrigation/drainage ditches crossing the property to be included in this project, shall be tiled per City Ordinance 11-9-605.M. Plans will need to be approved by the appropriate irrigatiOn/drainage district, with VvTitten confirmation of said approval submitted to the Public Works Department. 2. Any existing domestic wells and/or septic systems within this project will have to be removed from their domestic service per City Ordinance Section 5-7-517. Wells may be used for non-domestic purposes such as landscape irrigation. 3. Indicate on the final plat map any FEMA Flood Plains affecting the area being platted, and detail plans for reducing or eliminating the boundary. 4. Coordinate fire hydrant placement with the City of Meridian Public Works Department. 5. Please address, in written form, aU items contained in this memorandum and submit to the City Clerkts office by 12:00 P.M. of the day of the scheduled meeting of the City Council. Prior to development plan approval, three copies of the revised plat must be reviewed by the Public Works Department for compliance with all conditions of plat approval. Medimont No.2.fl'.d~ I: , f. >: d Mayor, Council and P&... April 16, 1999 Page 2 SITE SPECIFIC CO~NTS 1. This fmal plat generally conforms to the approved preliminary plat. 2. Six-foot-high, permanent perimeter fencing is required to be in place prior to obtaining building permits unless specifically waived in writing by the City P&Z Administrator. A letter of credit or cash will be required for this fence prior to signature on the final plat. 3. Provide five-foot-wide sidewalks in accordance with City Ordinance Section 11-9-606.B. 4. Sanitary sewer service to this site will be via extensions of the mains located in the previous phase of Medimont Subdivision. Applicant will be responsible to construct the sewer mains to and through this proposed development. Subdivision designer to coordinate main sizing and routing with the Public Works Department. Sewer manholes are to be provided to keep the sewer lines on the south and west sides of centerline. 5 . Water service to this site will be via an extension of the mains located in the previous phase of Medimont Subdivision. Applicant will be responsible to construct the water mains to and through this proposed development. Subdivision designer to coordinate main sizing and routing with the Public Works Department. 6. All street signs, road base, street lights, pressurized irrigation system, domestic water system (activated fire hydrants), and fencing are to be installed prior to obtaining building permits. 7. Two-hundred-fifty watt, high-pressure sodium streetlights will be required at locations designated by the Public Works Department. All streetlights shall be installed at subdivider's expense. Typical locations are at street intersections and/or fire hydrants. 8. Temporary turnaround easements vvill be required at the ends of S. Adkins Way and E. KalispelL Easements shall be dedicated outside of the subdivision plat process. Note 10 shall reference the recording information for the temporary turn arounds. Graphically show easements on the plat, with a reference to note 10. The easement document can contain language that the easements shall terminate upon permanent extension of S. Adkins and E. Kalispell. This is the method requested by the Ada County Surveyor. 9. Meet all terms and conditions of the recorded development agreement, paying particular attention to screening and ongoing maintenance oflandscaped areas. M<<limonl No.2.FP ----- ("" J. . ... .----" /- , L\~ c.c\J"c.~ \ 1-\- 20 -c{9 0~JiTh- 1f)-0 f: J-U-B ENGINEERS, Inc. ENGINEERS. SURVEYORS. PlANNERS 250 South Beechwood Avenue. Suite 201 Boise. Idaho 83709-0944 208-376-7330 FAX: 208-323...9S36 April 19, 1999 Bruce Freckleton, Assistant to City Engineer Shari Stiles, paz Administrator City of Meridian 200 E. Carlton, Suite 100 Meridian, 10 83642 RECEIVED APRl 9 1999 CITY OF :JIERIDIA1'i Send Via Fax and Mail to: 887-4813 City CLerk 887.1297 Bruce Freckleton RE: Response to Staff letter dated April 16, 1999 Medimont Subdivision No. 2 Dear Bruce and Shari: I have received the above letter and offer the following response to each item as it appearS in your letter: GENERAL CONDITIONS: 1. The eXisting irrigation ditch that traversed along the southerly and easterly boundaries was piped during the construction of Medimont Subdivision No.1. The Hunter Lateral delivery ditch is situated at the southwest corner of Medimont Subdivision No.2. However, this ditch does not cross this property. An easement for this ditch does cross a small portion of the southwest corner of Medimont Subdivision No.2. 2. There are no existing wells or septic systems in Medimont Subdivision No.2. 3. There are no existing FEMA flood plain designations in Medimont Subdivision No.2. 4. Fire hydrant placements have been shown on the improvement plans dated February 24, 1999, for Medimont Subdivision No.2. 5. This letter addresses the City Staff's comments and will be faxed to you prior to 12:00 p.m. April 20, 1999. Three copies of the revised Final Plat will be submitted to City Staff prior to development plan approval. SITE SPECIFIC COMMENTS: 1. The final plat does conform to the approved Preliminary Plat. 2. The six. foot perimeter fence will be constructed around the exterior boundary of Medimont SubdiVision No.2, except where it meets the existing southerly boundary of Medimont Subdivision No.1. @ APR 19 '99 14:03 208 323 9336 PAGE. 01 ----- ~ J"U-B ~ ~ Engi neers Surveyors Planners ( .~- i Bruce FreC;!(leton Shari Stites April 19, 1999 Page 2. 3. Five.foot sidewalks will be constructed along both sides of all public streets as shown on the detail thereof on Sheet 2 of the Development Plans. 4. Sanitary sewer main line extensions are planned to extend through the development as shown on Sheet 3 of the Development Plans. The sizes of the main tine sewers are the same as in Medimont Subdivision NO.1. 5. Domestic Water main tine extensions are planned to extend through the development as shown on Sheet 3 of the Development Plans. The sizes of the water main lines are the same as in Medimont Subdivision No.1. 6. It is the developer's plan to complet.e the construction of the street signs. road b.::;e, street lights, pressurized irrigation system, domestic water system and fencing prior to requesting building permits. 7. Sheet 2 of the Development Plans shows the locations and size (250 Watt) of the - planned streetlights for Medimont Subdivision No.2. We hereby request that the c.lty staff approve of these locations. 8. Temporary turn-around easements wilt be prepared for the ends of South Adkins Way and El Kalispell. The descriptions of these easements are written to fit the rec.orded plat of Medimont Subdivision No.2. As such, these easements will not record until after the plat records. Therefore, the final plat cannot make reference to these documents, because the recording information is not known at the time the plat is approved by the County Engineer. Ada County Highway District will prepare the temporary easements using descriptions prepared by J.U-B. 9. The developer wilt adhere to the requirements of the existing Development Agreement with the City of Meridian. This concludes our response to your comments. If you have any questions, please let me know. Sincerely, J-U.B ENGINEERS, Inc. ~d"~ Gary A. Lee, P.E.lL.S. Project Manager GAL:lhc cc: Jon Barnes, Properties West f:\projects\l 1525\admm\City Ltr 1.doc * APR 19 '99 14:03 208 323 9336 PAr;;: C\? ...NL-It..o.... ~ ""Pl'!D:-"~ -t ON" (DtD ~ oj lI"I~"" ~ ~ -.-- _ _ L!i...QQ.~'3Z .f.....-.- _ 651.10' i. :- m - ;;;';~[" - 321:"017 - - - __ I, C'I q - !.2 "l . z'i! if 3 I ~~~~ '11: ~~~~ :E I 10' Sl~;l; -1- "'""'fflSl N ~!:! "" . 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"- Qx ~ ~ ~~ ~ x ~; ~ 01'15' ..,.. G') z z Z G') ." ." ." 0 0 0 c c " ~ " ~ a. a. 0- 0> )> ~ CD; ~ 0 3 :::: ,. :f 0 c n " 3 0 '0 "0 n ;::: 5' 0 ." 0 " c 3 " ;:. q ,. :; g g :j" .0' ~ o' " ~ "0 "U S. S' !. !. ;: :;: .-.. z ;:; .", "0 "0 g [ r fT1 G) fT1 Z o s:: fT1 ;:0 CJ )> Z ~ tl] o ......, 3: o Z >-j CJ )> I o Cf1 ,., "--i to tj I--l < I--l UJ I--l o Z 00 z c I--> I PLA T MEDIMONT SUBDIVISION ^ PORTIOO Cf mE NE 1/4, NE 1/4, SECTIOO 18 TO~SHIP 3 Noom, RmGE I EAST, BOSE MER/DIm MERIDIAN, ADA COUNTY, IDAHO 1999 SHOWING No. lINPlA mo NW COf'n.e.'" NE '/4 NE 1/4 Section 1 B CP&f 9600S806 L.S.J72 r_ tt E, FRANKLIN ( ROAD BASIS OF BEARINGS~_ S 89'46'18" w _ ~ IJ27 10 iI' l.lEOIl.lONT &IllOlVlSlON NO. I BOCO< 7S. PACE 7794 N 89'01'17" W 242.32' " oc -23T32 5.00' ) la' .....OE I~RICA TlON I EASEl.lENT FOR THE BENEfIT I 10' I Of THE l.lEOIl.lONT SUBDIVISION I ;-USlNESS OVoNERS ASSOCIA nON) II I L.; 10' BLOCK 1 N 00'58'43' E 106.00' 2 N. J::. ~ 100 50 0 SCALE: 1 ""," CP&f 9377495 'V 8 ~ I ~~ VlO :;l0:: g~ ....Jo ,0:: VIe:> (1.7: N 89'Ol'17. W 298,83' ----- ! I.) 1""1 I! I _________L_~ _ ~8049'_ 8 I'" ,.,. ...oo a,q "'- . 0 8'" z 7 i,i~~~.~;~3.S8'E 22.4:; in "l ;;; ... BLOCK 3 in '" w'" . oo ,.,'" T '" '" 8 z ,w ..,. ~.. g ., . ","" . ., 8'" z 3 2 I i1f02~ - - - - -lj6.0~ - - - - - -'7YJ;S~ - - 29' 29' IS' UTl~TY~RRICAnON & ;RA:A;--T'" N89"739'40'E - 868.01' , EASil.lENT FOR THE BENEFIT Of' M -1 l.lEDll.lONT SUBDMSlON BUSINESS " Ov.NERS ASSOC1AllON "" " ""~,, UNi't.A TIED Curve 1 2 3 4 5 6 7 8 9 10 11 ". _. ~2 CURVE Len th Ton ent 52.40' 26.28 120,21 60.78 63.62 31.91 42.81 21.45 59.78 30.01 94.38 47.52 30.17 15.10 58.01 29.10 113.58 57.48 11358 57.48 5557 27.86 -~ 79\0 No, Radius 271.00 329,00 329.00 271.00 271.00 329.00 329.00 300,00 300.00 300.00 300 00 '\()OOO 7 589'01" 7"( JOB.90' BLOCK 2 8 S89'OI"7"E 2R8S' 9 S89'O"I7"E 277.'" 10 N 19'08'17" W 30.48' -1 I I ]J. I.,; :2 1~1 r..: I I to I I() ~ lb I 0 r:g1io I"; f'I 1~18 I z I IS' .....OE IRRIC^ nON EASEl.l(N! fOR TH( BENErH or THE MEDI>'<ON T SUBDIVISION BUSINESS O""'lERS ASSOCIA nON UNPLATTED LOT 2, BLOCK 2 IoIEOIl.lDNT SU8O(V1SlDN NO. , BOOK 7S, PACE 7794 JSE CQ'n., lS' NE 1/4 NE ' Section 1 B CP&F 88038 S 89}ll' '0" W NO CAP 4S848 la' DATA Chard B eorin Delta 52.32 N 85.2621 E 11.0445 119,55 N 09.2920 w 20.5607 63.52 S 85.26 21 w 11'0445 42.77 S 03"32 50 E 9.03 07 5966 S 14.23.35 E 12'.38 22 94.06 S 1 2 '29 39 E 16'2614 .30.16 S 01'3855 E 5.1515 5792 N 85'2621 E 11.0445 112.90 N 09.52 01 w 21'41'29 112.90 N 09'52 01 w 21'41.29 5549 S 15'2424 E \0'36'44 0,7 q;, S 04'3339 f "'nA'4~ ('. \'.) .',\,.) ':";" - - ,. '" I \: :;0 \('~ - \ \~ al ]\! r 0 b. '" U'~ -0 "" - '" ;lJ - ('l ;-' "'- ""- S. MEQ\!<.AON1 WAY - ......" \ \ If! \ '" U'g .. VJ ^ - "" - .. --- --,---~ _t>!- -\,-. ~.:-.:-~ , \I 'G --+-~ o. ~ ttJ d ....... ~ o z ....:j Cf) C to d ....... <. I-' tfl ....... o z z o l-" :.: { ~j l L i.r U :J " ,. /' ; , : . ~: :~: C: ~ ;-~ ~"~'f. J-'I~'";I:-:'~O DEVELOPMENT AGREEMENT ~;\.~...-=-!...... .- ..Jvl~_ I'" ~ ~~:~~. .~[L <" ~f"j (,'j..:.. ';1 _. ,. /J.99 __ &lI::7LtJ II/) M'_ .~~/-.~~-" ,-- .. -P:e-~ i.: '~/:: __ + '. .. . > :~ : ".: .: S T (:.~. THIS AGREEMENT, made and entered into this~ taay of Alf:4L~ ,1997, by and between the CITY OF :MERIDIAN, a municipal corporation of the St~art of the first part, hereinafter called the IICITYII, and Properties West Inc., and J & A Enterprises, parties of the second part, hereinafter called the "DEVELOPER\!, whose addresses are 1401 Shoreline Drive, Boise. Idaho 83702. and 1020 W. Main Street Suite 305. Boise. Idaho 83707, respectively. WITNESSETH: WHEREAS, DEVELOPER is the sole owner, in law and/or equity, of a certain tract of land in the County of Ada, State ofIdaho, described in Exhibit "N' (property), which is attached hereto and by this reference incorPorated herein as if set forth in full; and WHEREAS, the State of Idaho legislature, in 1991, passed Idaho Code, 67-6511A Development Agreements, which provides that cities may enter into development agreements vvith developers upon rezoning and annexation ofland; and WHEREAS, the CITY has passed two development agreement ordinances, one when land is rezoned, 11-2-416 L, and one when land is annexed, when it is also rezoned, 11-2-417 D; and WHEREAS, the DEVELOPER submitted and the CITY has approved annexation and zoning to Light Industrial (I-L) of the Property to allow a limited use light industrial project on said Property and has submitted a subdivision plat for said Property; which was recommended for approval with conditions of the Meridian City Council; and WHEREAS, the DEVELOPER has made representations at the public hearings before the Meridian Planning and Zoning Commission and the Meridian City Council as to how the Property would be developed and what improvements would be made; and WHEREAS, the CITY has authority to place conditions and restrictions upon annexation or rezoning of property; and WHEREAS, the Findings of Fact and Conclusions of Law required that the DEVELOPER enter into a Development Agreement; and WHEREAS, the CITY, in the Findings of Fact and Conclusions of Law, annexed the Property subject to de-annexation if the DEVELOPER did not enter into a Development Agreement. MEDIMONT SUBDIVISION DEVELOP1v1ENT AGREEMENT 8/15/97 Page 1 (.....i ~ O'j / '.! ~' ...;::: ;," ,'," 'Ji.:J NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: DEVELOPER agrees, and hereby binds his, its or their heirs, successors and assigns to this agreement, as a condition of the annexation of the Property, as follows: \. 1. That the above recitals are contractual and binding and are incorporated herein as if set forth in full, and the terms of this agreement cannot be altered, changed or modified without the express written consent of the CITY. 2. That DEVELOPER, in accordance with its representations before the CITY, shal~ on the land described in Exhibit 11 N': a. Develop and construct a light industrial subdivision restricted as identified in the CITY's Zoning Ordinance, with the exception that the following uses are not allowed: Asphalt and concrete operation Automobile wrecking yard and storage Fuel yards Junk yards Mobile home manufacturing Recycling plants Solid waste transfer stations Planned Unit Development - General planned residential b. Submit to the CITY applications for site plan review and obtain the CITY's approval thereof. prior to, and as a condition of. the commencement of construction of any building( s) or improvements on the property, intended for industrial or other uses. c. Submit an application for conditional use, and obtain the CITY's approval thereof. prior to, and as a condition of, the commencement of construction of any building(s) or improvements by DEVELOPER or use by DEVELOPER of Lots 6, 7, 8 and 9 of Block 2 of the Property. Said conditional use permit application shall contain fully detailed landscape and building plans, including elevations. d. Submit a final subdivision plat application of the Property to the CITY to be approved by the CITY and recorded in the Ada County Recorder's office prior to any development. 1\1EDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 2 \':j '., . :> 3. That DEVELOPER will file with the City Engineer a complete set of Improvement Plans ("Improvement Plansll) showing all internal streets, curbs, gutters, sidewalks, utilities, required transitional paving in Franklin Road, pressurized irrigation facilities, pumping stations, tiling and piping of irrigation ditches, fire hydrants, sewer and water lines and appurtenances (including extensions along the exterior boundary of Property), common area landscaping, drainage, street and other similar signage, banicades, and other such improvements contemplated within the development, which Improvement Plans, and all improvements shown thereon, shall meet the approval of the City Engineer. Said Improvement Plans shall be and are incorporated herein and made a part hereof by reference, and are referred to herein as the Subdivision Improvements. It is agreed that the. improvements to be constructed and installed by successor owners for individual building lots within the boundaries of the Property (hereafter BOn-Site Improvementsf') shall be subject to approval by the CITY in the normal course of the CITrs issuance of conditional use and building permits for the construction of a building on such separate lot, with the ClJY1s remedy for the failure to construct pr install such On-Site Improvements being as provided in the Ordinances of the CITY or the denial of a Certificate of Occupancy with respect to the building constructed on said lot. The failure of the owner of a lot within the property to construct or install the On-Site Improvements on said lot shall not affect or interfere with the issuance of a building permit or a Certificate of Occupancy with respect to any other lot within the property, provided the owner thereof is in compliance with the teffils and conditions of the approvals granted for that lot by the CITY and/or the plans approved by the CITY for the building constructed thereon, provided that the owner of the lot is not the DEVELOPER named herein. 4. That DEVELOPER will, at his or their own expense, construct and install all Subdivision Improvements, as well as any and all other improvements as reviewed and approved by the CITY. 5. That DEVELOPER will construct and install all Subdivision Improvements in strict accordance with a filed and approved plat and Improvement Plans, and the City Standard Engineering Dra1Vings and Standard Engineering Specifications current and in effect at the time the construction of said improvements is accomplished. 6. That DEVELOPER will provide the City Engineer with at least fifteen (15) days advance written notification of when and what improvements he intends to complete and the time schedule therefor; and agrees to make such modifications and/or construct any temporary facilities necessitated by such phased construction work as shall be required and approved by the City Engineer. 7. That DEVELOPER will have Bcorrected" original drawings of the Improvement Plans prepared by a Registered Professional Engineer and will provide the CITY with said Plans or a duplicate mylar copy of said Plans. The Improvement Plans of the :MEDIMONT SUBDIVISION DEVELOP:MENT AGREEMENT 8/15/97 Page 3 - :,:~.J ,I"" :;<:'J proposed improvements shall be "corrected" to show the actual constructed location (both horizontally and vertically) of the various streets, water and sewer lines, all utility lines, piped irrigation ditches, and pressurized irrigation lines and their individual building service lines, sidewalk, curb and gutter alignment and grades, etc. The "corrected" Improvement Plans shall include a "Certification" thereon, signed by the Registered Professional Engineer in charge of the work, that said Plans of the various improvements are true and correct. 8. That DEVELOPER shall, immediately upon the completion of any such constructed portion, portions, or the entirety of said development, notify the City Engineer and request his inspection and written acceptance of such completed improvements or portion thereof 9. That DEVELOPER agrees, upon a Finding by the City Council, duly entered in the official minutes of the proceedings of the City Council, that a portion, or portions, or the entirety of said improvements need to be completed in the interest of the health, welfare and/or safety of the inhabitants of the CITY, the DEVELOPER will, within a reasonable, time as detennined by_the CITY, construct said needed improvements, or, if he does not so construct within a reasonable time after written notification of such Council action, and the CITY thereafter determines to construct, and does construct such improvement, the DEVELOPER will pay to the CITY the actual costs paid or incurred by the CITY for such improvements so constructed by the CITY, plus interest thereon at an annual interest rate equal to the prime interest rate of First Security Bank ofIdaho plus five percent (5.0%) until paid, said payment to be made in such manner and under such terms as the CITY shall order after conference with the DEVELOPER. Provided, however, the City Council shall not make the Finding set forth in this paragraph except at a regular or special meeting of the City Council, duly held, and unless the DEVELOPER has been notified in writing of the time and place 'of such meeting at least three (3) days prior thereto and has been given an opportunity to be present in person or by counsel, and to be heard on the merit of the proposed Finding. 10. That DEVELOPER agrees that upon its having received written notification from the City Engineer, that any of the requirements herein specified have not been complied with within any phase of the Subdivision Improvements, that the CITY shall have the right to withhold the issuance of any Certificates of Occupancy within the Property and/or shall have the right to withhold the providing of culinary water service to any parcel within the Property until such time as all requirements specified herein have been complied with; provided, however, the DEVELOPER shall have the right to appear before the City Council at any regular meeting after any Certificate of Occupancy or any water service shall have been withheld for reasons set forth in this paragraph, and shall have the right to be heard as to why such Certificate of Occupancy should be issued or water service allowed. The Council shall then decide whether said Certificate of Occupancy shall be issued or water service to said parcel allowed, and its decision shall be final, except that the rights of the parties are :MEDIMONT SUBDIVISION DEVELOP:MENT AGREE:MENT 8/15/97 Page 4 , -:--~ . .~.. } . ~.)' ,,:.i ..~).. I ~ '.( preserved at law and equity, including, but not limited to, the right of appeal to a court of competent jurisdiction. 11. That DEVELOPER agrees that as security for the construction by the DEVELOPER of the Subdivision Improvements, the CITY shall require from the DEVELOPER irrevocable letter(s) of credit, cash deposit(s), certified check(s), or negotiable bond(s) as allowed under Section 11-9-606 C of the Revised and Compiled Ordinances of the City of Meridian; and the CITY shall have the right to withhold a building permit with respect to any lot within the Property until the same is provided by the DEVELOPER Said improvements shall include, but not be limited to, sewer, water, curb, gutter and sidewalks, inigation and drainage piping, pressurized irrigation system, landscaping and benning, and fencing. 12. That DEVELOPER agrees that no Certificates of Occupancy will be issued until all improvements as listed on Exhibit "Bn are completed, unless the CITY and the DEVELOPER have entered into an addendum agreement stated when the improvements will be completed in a phased development; in any event, no Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed, completed,. and accepted by the CITY. 13. That DEVELOPER. agrees, in recognition of the unique and peculiar circumstances relative to this development, to the special conditions set forth in Exhloit "BII attached hereto and by this reference made a part hereof; and agrees to construct a perimeter fence around building construction areas to contain debris prior to any construction, except where roadways and streets for access are located and except where the CITY has agreed in writing that such fencing is not necessary. 14. That DEVELOPER agrees that those portions of the water main or sanitary sewer lines, as identified in the Improvement Plans, requiring increased line size or capacity because of future service needs originating from properties not owned by DEVELOPER and located within the vicinity of the subject development, will be constructed by the DEVELOPER. In recognition of the cost savings which can be accomplished by construction of such excess capacity and/or improvements concurrently with the facilities to be constructed for DEVELOPER's purposes, and the impracticality or impossibility of constructing such excess capacity and! or improvements separately or at a later time, DEVELOPER agrees to design and construct such facilities subject to the CITY's entering into a late comers agreement to reimburse DEVELOPER for any such excess capacity. DEVELOPER agrees to obtain three independent bona fide bids for the performance of such work from qualified and responsible contractors and shall deliver copies of such bids to the CITY prior to the commencement of such work. Such bids shall be solicited and itemized in a manner which allows clear and specific identification of that portion of the construction work representing excess capacity. The CITY's obligation to enter into a late comers agreement to help DEVELOPER to pay for such costs shall be limited :MEDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 5 ('I I \'~'./ /- ~"t,':~ .;.) to the lowest of such bids irrespective of whether the lowest bidder is in fact selected by DEVELOPER to perform the work. 15. That DEVELOPER agrees that any notice required by this Agreement shall be deemed delivered if and when personally delivered or deposited in the United States mail, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY of Meridian: City Engineer City of Meridian 33 East Idaho Meridian, ill 83642 DEVELOPER: Properties West Inc. c/o Jon L. Barnes 1401 Shoreline Drive P. O. Box 2797 Boise. ill 83701 J & A Enterprises c/o James L. Boyd 1020 W. Main Street Suite 305 P. O. Box 8105 Boise. ill 83707 with copy to: Wayne G. Crookston, Jr. Fitzgerald, Crookston & Fitzgerald P. O. Box 427 Meridian, ill 83680 A party shall have the right to change its address by delivering to the other party a written notification thereof The parties may at any time hereafter modifY or amend this Agreement by a subsequent written agreement executed by the parties. This Agreement shall not, however, be changed orally, nor shall it be deemed modified in any way by the act of any of the parties hereto. Nothing herein is intended, nor shall it be construed, as obligating a party to agree to any modification to this Agreement. 16. That DEVELOPER agrees to pay all recording fees necessary to record this Agreement with the Ada County Recorder's office. 17. All covenants and conditions set forth herein shall be appurtenant to and run 'with the land and shall be binding upon DEVELOPER's heirs, successors or assigns. 18. This Agreement shall become valid and binding only upon its approval by the City Council and execution of the Mayor and City Clerk. MEDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 6 pr.... , .' ".:~j ~""';"..,/ .. ~ _ I i' ') 19. That DEVELOPER agrees to abide by all ordinances of the CITY of Meridian and the property shall be subject to de-annexation if the owner or his assigns, heirs, or successors shall not meet the conditions contained in the Findings of Fact and Conclusions of Law, this Development Agreement, and the Ordinances of the CITY of Meridian. DATED the date, month and year first appearing. DEVELOPER: ~) (tyc) J . Boyd By ~ tf(,~d? AJnilettoJ.Boyd ~ CITY OF MERIDIAN By R BY_~~~~&~ William G. Berg, Jr., City Cle MEDIMONT SUBDIVISION DEVELOP:MENT AGREEMENT 8/15/97 Page 7 ~', ' .... ,) "'.,) STATE OF IDAHO ) ss. County of Ada ) On this 'Z'} c. day of ,4r"1 t. r./- ' 1997, before me, the undersigned, a Notary Public in and for said State, personally appeared Jon L. Barnes, known, or proved to me, to be the President of Properties West, Inc., who executed the foregoing instrument, and acknowledged to me that he executed the same on behalf of such corporation. :.' . INWrrNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and y~~..ip:t~s certificate first above written. . '.. :i:,:.. '.: ..:-;", ":1" t:......,.. - .... ..:."....\. ~. / ;":'" ~~... ~\ .... I (,,1 .,ft.'"p .,' ~ ...". ( ,'. ;'/ .."..'." . "\ ~ ~ . i' (,,,,,". , / .~I .(SEAL)' 1 i -1- .\ .. .- ~ : ~-':'4J).1J,~ Not lie for Idaho Residing at: &(f-t;"1 /dtJ JuJ My Commission Expires: "Z J I) /9 fJ . : '* . .. . , ..... ,: ':...t') F ~ ~ '\. \.J .. a, ..". .1 ...... 4'.~" L ...'v r . .' :,1 tl \ '.', " ./ I '1"01'.' . STATE OF;IDAHO ) ss. County of Ada ) On this .;23~daY of A~,-t , 1997, before me, the undersigned, a Notary Public in and for said State, personally appe James L. Boyd and Amiletto 1. Boyd, known, or proved to me, to be the partners of J & A Enterprises, an Idaho general partnership, who executed the foregoing instrume~t.? and acknowledged to me that they executed the same on behalf of such partnership. .~< .p...~..}~~: .~.~. . a . " .t~HVITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day . and year in this certificate first above written. .....\.1\ ~IH .1i1~tJ ~. .,~~' \ \~I A 'li.t; . . ~.' '. .-' ......~I ~", '. -:,<'~::,:~> ". . ....~.~<^;\.-; '. ' i .;r. ',\ '1 {'::. ,f.? \ ". ,-r ~ .: : .. .... . ~ -:. ....,. ... ..~ : ~ ..... . ... J~ . .. : .....r '. t...- : : .... (~EAL)'': -' ./~ ,..: ......:..::.. '.'.::";)~'<0.">'/ '. .....;..... [JJL Jfu)ap~ Notary Public for Idaho Residing at: J30t.SG. -rbf1 tfO My Commission Expir~s: q 1;2, /c;J.()OO I I .~ '~'. ',' r MEDIMONT SUBDIVISION DEVELOP:MENT AGREEMENT 8/15/97 Page 8 r: ;,;; .J '.1.. ;1 .G', ('I~"J ....c). STATE OF IDAHO ) County of Ada ) On this R~ay of ~kS+-' 1997, before me, the undersigned, a Notary Pnlitic in and for said State, personally appear OBERT D. CORRIE and WILLIAM G. BERG, JR., MOwn to me to be the Mayor and City Clerk, respectively, of the City of Meridian that executed this instrument and the persons who executed the said instrument on behalf of said corporation, and acknowledged to me that said City of Meridian executed the same. 55. IN \VITNESS WHEREOF, I have hereunto set my hand and affixed my official seal, the day and year in this certificate first above written. (SEAL) .... ,,",:,.' ,- "...,11'"", ....,.. '.. ,\".- E. l rt', ..... \ v . ~ I, ....... ~ e.~"""e -10:'" ::' "r l' · l.Jl ~ 2"" : ..\,01 Ai?;. \ ~ : . ~ ~: ~*\'oUa\.\(j j*g ~ 'b - . -.'/ ~ \. ..t'J"~~ ".'t-~l ''''..,4 J"f 011: \"VJ~....""" I" [" \,"" IIOflltH)~ :tvfEDIMONT SUBDIVISION DEVELOP:MENT AGREEMENT 8/15/97 Page 9 ..'~';' Updated Draft, 2-20-97 I"~ .j '... ~, ',,--;) EXHIBIT 'A' TO THE DEVELOPMENT AGREEMENT 8Y AND BETWEEN THE CITY OF MERIDIAN, IDAHO AND PROPERTIES WEST, INC. LEGAL DESCRIPTION A portion of land within the NE 1/4 of Section 18, T.3N., R.1E., 8.M., Ada County, Idaho, more particularly as follows: Commencing at a found brass cap at the section corner common to Sections 7, 8, 17 and 18 of T.3N., R.1 E., 8.M., at the center line intersection of Franklin Road and Locust 9rove Road; thence Westerly along the center line of said Franklin Road and the section line common to Sections ~-; and 18, South 89046'18~ West 480.70 feet, the REAL POINT OF 8EGINNING; thence leaving said center line and said section line South 02014'38~ East 187.40 feet to a set 5/'0' rebar with cap P .E.IL.S. 3260; thence South 00058'~3~ West 494.50 feet to a set 5/8" rebar with cap P.E.lL.S. 3260; thence South 19008'17" East 135.59 feet to a set 5/8" rebar with cap P .E.JL.S. 3260; thence South 01025'43" West 520.56 feet to a found iron pin on the N~rth 1/16 line of said Section 18; thence South 89039'40" West 888.27 feet along the said 1/16 line of said Section 18 to the NE 1/16 corner of said section, from which a found 5/8" rebar bears North 00029'39" East 0.25 feet; thence North 00029'39" East 1,332.11 feet along said East 1/16 Jin~ to a point on the Northerly boundary of said Section and the center line of said Franklin Road; thence North 89046'18" East 846.40 feet along said Northerly boundary and center line of Franklin Road to the REAL POINT OF BEGINNING. Containing 26.59 acres, more or less. SUBJECT TO: land. All existing easements and road rights-of-way of record or appearing on the above-described parcel of -7. -, ,~.--~~ .' ,", ",j . 1 . .' ,.' EXHIBIT "B" TO THE DEVELOP11ENT AGREE11ENT BY AND BETWEEN THE CITY OF MERIDIAN, IDAHO AND PROPERTIES WEST. Inc. AND J & A ENTERPRISES I. DEVELOPER shall develop the property described in Exhibit If A" (property) as a Light Industrial Development pursuant to ~11-9-607 .ofthe Meridian Zoning and Development Ordinance. 2. DEVELOPER acknowledges and agrees that it will be required to submit to the CITY an application for Conditional Use Permit pursuant to ~11-2-418 of the Meridian Zoning and Development Ordinance, and obtain the CITY's approval thereo~ prior to, and as a condition o~ the commencement of construction of any buildh)gs or improvements on Lots 6, 7, 8 and 9, Block 2, of the .Property, as well as for those uses specifically required to obtain a Conditional Use Pennit as outlined in the CITY's Zoning and Development Ordinance on the remaining lots. 3. DEVELOPER agrees to comply with all staff and agency requirements. 4. DEVELOPER covenants and agrees that, in connection with the development of the Property as may be approved by the CITY, DEVELOPER shall, at its cost and expense, do and perform the following: a. Benning and Landscaping - Franklin Road. Construct a landscape strip within the Property along the full length of the Property adjacent to the north right-of-way line of Franklin Road ("Franklin Road Landscapinglf), except for driveway accesses. The Franklin Road Landscaping shall be a minimum of thirty-five feet (35') in width beyond required ACHD right-of-way, including any necessary bike lanes. The Franklin Road Landscaping will be landscaped and sprinkIer irrigated, by means of pressurized irrigation, in accordance with landscape plans to be submitted by DEVELOPER and approved by the CITY. b. Sidewalk - Franklin Road. At the time of the construction of the improvements upon the Property, construct a five-foot (51) concrete sidewalk and match paving in the public right-of-way of Franklin Road along the full length of the Property adjacent to the north boundary of the Property ("Franklin Road Sidewalk"). The Franklin Road Sidewalk shall be constructed in accordance with the standards and specifications of the ACIID in effect at the time of construction. If construction of this sidewalk is specifically prohibited at this time, DEVELOPER shall furnish a letter from Ada County Highway District outlining reasons for same, along with evidence of appropriate sureties for future construction of the sidewalk. EXHIBIT "B" MEDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 1 of5 t~_'l. ,;.~;':;} r.,....., ..;;\ ..-~"~/~ c. Dedication/Sale of Additional Right-of-way - Franklin Road. Dedicate or sell land adjacent to the existing north right-of-way line of Franklin Road required to meet ACHD's requirement for a forty-fIve-foot (451) right-of-way from the centerline of Franklin Road, including any necessary bike lanes. d. Planting Strip - Eastern Boundary. Provide a permanent, 20-foot-wide, landscaped planting strip along the east boundary of the Medimont Subdivision as shown on the approved plat and as represented in public hearings, as approved by the CITY, and allow no encroachment of this strip. The strip will be planted with six- to eight-foot high Scotch pines at fifteen (15) feet on center prior to obtaining building permits and perpetually maintained to provide a screen for adjacent residential properties.. e. Planting Strip - Western Boundary. Provide a permanent, 20-foot-wide, landscaped easement along all other residential uses adjacent to the Property, and allow no encroachment of this strip. f. Subdivision Plat(s). DEVELOPER shall timely prepare, submit, and obtain the required approval by the CITY of a subdivision plat for the Property, said plat to be in conformitY with the requirementS of the Ordinances of the City of Meridian and State Code. g. Plan Approvals. Timely submit and obtain, as part of the regular building permit acquisition process, the required Certificate of Zoning Compliance and approval by the CITY of all drainage and grading plans, building plans, lighting plans, landscaping plans, parking and other plans relating to the development of each buildable lot within the Property. h. Compliance with ACHD Conditions of Approval. In the development of the Property, comply with the tenns and conditions of the ACHD Staff Report, or as may be required by ACHD in approving Conditional Use Applications to be filed by DEVELOPER In cases where ACHD's and the CITY's conditions of approval conflict, the conditions which are more restrictive shall take precedence. i. Canals. Ditches and Waterways. Tile all canals, ditches and other waterways and submit evidence of appropriate approvals from the irrigation district and/or downstream water users. J. Water and Sewer Service. Connect all water and sewer facilities within the Property to the municipal water and sewer service of the City of Meridian. All water and sewer facilities constructed or installed by DEVELOPER on the Property shall be in accordance with plans and specifications therefor which shall be first approved by the CITY. k. Landscaping - General. Construct and install all landscaped areas, as shown on plans to be submitted and approved by the CITY, Vlith grass and sprinkler irrigation system, EXHIBIT "B II :MEDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 2 of5 ...~< j....-n 11'$:, , ',',} '~L ..... I.'<,~ I.;,:)J except as otherwise expressly noted on said approved plans. All landscaping shall comply 'With the CITY's landscape requirements, particularly City Ordinance Section 11-2-414.D. Each building site shall be landscaped twenty (20) feet inside the property boundary behind the sidewalk line along any street. Each building lot shall, as a minimum, install a seven (7) foot 'Wide landscaped strip along all interior side lot lines between the front property line, behind the sidewalk, and the front line of the building. Entry drives and visual triangle requirements are exceptions to this requirement. The remainder of any required setback may be used for automobile parking or for a different kind of landscape treatment. The twenty (20) foot landscaped area along any street shall have a berm 'With an approximate rise of three (3) feet. Landscaping shall also be required on each building lot in all front areas that are not otherwise used for automobile parking. In addition to the required landscaping of required setback areas, any unpaved areas lying within adjacent street rights-of-way shall be landscaped and maintained to the finished sidewalk by the owner or occupant of the property. 1. Paving - General. All parking areas and driving lanes required for a specific lot must be paved prior to obtaining a Certificate of Occupancy. For lots undeveloped at time of initial building construction, unpaved areas shall have an all-weather surface or temporary fencing, at the option of DEVELOPER m. Payment ofIrnpact Fees. Pay, in accordance 'With an ordinance of the CITY in effect at the time of the application by DEVELOPER for a building permit, impact fees, transfer fees (if applicable), development fees, or similar fees or assessments which may be imposed upon, or by reason o~ the development of the Property, based on the uses to be developed on the Property. DEVELOPER acknowledges that at the date of this Agreement, the CITY does not have in force and effect an ordinance requiring the payment of such fees, but has under consideration such an ordinance. DEVELOPER waives the right, if any, to object to the imposition of such fees on the grounds that the Property was annexed and zoned prior to the adoption of such an ordinance. n. Lighting. All lighting will be designed in accordance with Meridian Ordinance Section 2-414.D.3 and approved by the Meridian City Engineer. No glare or illumination of adjacent properties, as determined by the CITY, vvill be permitted, including impacts to Franklin Road. o. Signage. All signage within the Property shall be in accordance with the Uniform Sign Code and the standards set forth in Section 11-2-415 of the City of Meridian Zoning and Development Ordinance. All signage shall receive design approval of the Planning & Zoning Department. A-frame signs shall not be permitted. Sign permits must be obtained from the Building Department for all signage. p. Special Setback Requirements. As represented at public hearings, minimum side yard building setbacks shall be five (5) feet per story from the property line. The minimum EXHIBIT ItB" MEDIMONT SUBDMSION DEVELOPMENT AGREEMENT 8/15/97 Page 3 of5 ,.r f?:,.:) /""7i i.\/::J rear yard setback shall be twenty (20) feet from the property line. Lots 3 through 10, Block 2, shall have a minimum rear yard setback of forty (40) feet. All other setbacks shall be as required in the Zoning and Development Ordinance. q. Planters, Walls and Signs. Planters, walls and sign elements not exceeding three (3) feet in height may be permitted in the front setback areas with the written approval of the CITY and DEVELOPER, subject to requirements of applicable governmental agencies. r. Storage, Service. Maintenance and Loading Areas. Storage, service, maintenance and loading areas must be constructed, maintained, and used in accordance with the foIIowing conditions. (1) Unless approved in writing by the DEVELOPER and CITY, no materials, supplies, or equipment, including trucks or other motor vehicles, shall be stored upon a site except inside a closed building or behind a visual barrier screen of a wall or fence so as not to be visible from any streets or neig1).boring residential are?:s. Such visual screens shall be constructed of materials and finishes compatible with the adjacent buildings if visible from street frontage and shall be designed and placed to complement the building design. Storage areas shall be located upon the rear portions of the site, unless otherwise approved in writing by the Architectural Control Committee and the CITY. No storage areas may extend into a setback fronting a street. (2) Loading dock areas shall be set back, recessed, or screened so as not to be visible from adjacent residential lots, and in no event shall a loading dock be closer than seventy-five (75) feet from a property line fronting upon a street unless otherwise approved in writing by the CITY and DEVELOPER. s. Maximum Lot Coverage. The building footprint shall not exceed fifty percent (500.10) of the building lot. t. Noise Abatement. Activities conducted in rear yards adjacent to residences shall be limited to 6:00 a.m. to 10:00 p.m., or at any time which would unreasonably disturb or interfere with the peace, comfort and repose of owners or possessors of real property. All lots within the Property shall comply with the provisions of City Ordinance No. 649 (Public Disturbance Noises). u. Dust Abatement. Lot owners shall perfOITIl at least yearly dust abatement on storage yards, unless said yards are paved. Upon ten (10) days notice to the property owner, more frequent dust abatement may be required by the CITY. Failure to comply will result in a violation of this Development Agreement. EXHIBIT "B" MEDIMONT SUBDMSION DEVELOPMENT AGREEMENT 8/15/97 Page 4 of5 ..r ~ ..,e:.: ~~j 0'.. ',:', jJ 5. Maintenance of Improvements. All improvements referenced in this agreement shall be perpetually maintained by the DEVELOPER and/or their successors, heirs and assigns in a neat, aesthetically pleasing and workmanlike manner. EXHIBIT uBI! lvIEDIMONT SUBDIVISION DEVELOPMENT AGREEMENT 8/15/97 Page 5 of5 Treasure Valley IN TRANSIT Valley InterArea Transportation (VIA Trans) Public Transportation Service Alternatives for the Treasure Valley VIATrans Mission Statement: "The VIATrans mission is to move people around the valley, relieve congestion, improve air quality, promote commerce and preserve the quality of life for all individuals regardless of geographic location." 5~r,'llcgtc: PIII""ln~ Mc-eUriQ july is, 19;9 VIA Trans Planning Efforts III Transportation Development Plan (TDP) III Rail Corridor Evaluation III StrategIc Planning/ Organl;!ational Development ~CEIVED FEB 12 2002 CITY OF MERIDIAi~ 1 III Essential part of a balanced transportation system. 11II Reduces traffic congestion. 11II Improves overall mobility and better utilization of transportation infrastructure 11II Improves air quality. 11II Supports community livability and improves mobility of seniors, youth and disabled. 11II Improves the overall bealth of the community. Saves Money tI Average passenger pays $326 to $1,000 per year on Public Transportation. III Average cost to own, operate and maintain an auto Is $6,900 to $11,200 per year. Good For The Economy III Provides access to jobs. a Net return on public investment is 6tol. 3 VIA Trans Service Alternatives Service Classifications D Premiu m Corridor lil Primary Routes iii Seconda ry Routes iii Rural Service ItII Special Services f4 Express and Commuter Services VIA Trans Service Classifications Premium Corridor ItII Lln ks region along major corridor lil Transit stations act as hubs D Most frequent service 111 Very expansive hours of service ItII Service operates ail 7 days 111 Very limited number of stations 5 Service Classifications Specla I Services Iil Includes ADA Paratranslt Subscription services .. May serve a major activity center ~ May serve one hub g Operations days based on clientele n SpeCific trips based on target market activities Service Classifications Express & Commuter Services n Peak Period Major Employment Centers Includes VanpOOls & Carpools Schedule time based on shilts More than 50% with no stops Service days based on employment location Implementation Alternatives iii Minimum Alternative: low probability of achieving transit mode split l:l Modest Alternative: Modest probability of achieving transit mode split iii Maximum Alternative: High proba bility of achieving transit mode split II Maximum Alternative with Light Rail Tra nsit: Highest proba bill ty of achieving transit mode split 7 Funding Cost for minimum alternative translates to $0.25 per day per household in Ada and Canyon County. c', Less than a can of soda. What are you willing to suppOli? 9 Memo ECEIVED To: From: Mayor Bob Corrie and City Council Tom Kuntz '"G~. f~ ~., n .' r, J I CITY OF MERIDIAN CITY CLERK OFFICE Date: February 7,2002 CC: Parks and Recreation Commission Re: Update on Parks Projects for February 12lh Workshop . - Listed below is a short update on a variety of park projects as requested for your February 12th workshop. This memo will also be distributed to the Parks and Recreation Commission at there February 13th meeting. We have included attachments that provide additional infonnation: Storev Park - Chamber Restroom I Phase 1 The construction plans for Phase 1 renovation were submitted to the Parks department by CT A on Feb. en. Staff has met with three contractors to finalize estimates. We plan on starting to tear out a section of the lower road and install the playground equipment the flrst of March. Beniton Construction submitted an updated cost estimate for the Chamber Restroom (attachment.). It appears the total restroom costs including design and ACHD impact fees will amount to approximately $ 69,000 ($ 63,000 was budgeted). We plan on using $ 6,000 from the $1201000 Phase 1 budget to offset the restroom project 58 Acre Park The irrigation ditch tiling project is currently out to bid, a cost estimate is attached. Fourteen companies have picked up plans and the bid opening is Feb. 14,2002. We are currenUy advertising for construction bids on Phase 1, with the bid opening schedule for March 12, 2002 A project schedule and cost estimate are attached. There are two major changes to the project the restroom has been deleted until sewer is stubbed to the bounder of the park and we were required to install a 12" water line up Meridian Road. We should receive late comers fees for 50% of the cost for the water Hne from Sundance Subdivision. C:\Documents and SettlngslAdministrator\My Documents\Update Parks Projects Feb.12 Workshop.doc Page 1 Kiwanis Park The Meridian Daybreaker Kiwanis Club has approached us regarding developing a future Neighborhood Park located on property that we currently own south of the new high school. ( Letter attached) With the City Council and Parks Commissions approval we are planning to move ahead with the master planning process and formulating a vvriten agreement. North Meridian Plan Please find attached a memo to Mike Wardle regarding the Parks Commission and Staff comments on the North Meridian Plan. e Page 2 beniton Cost Update / Comparison February 1, 2002 The original budget Was based on the drawings dated 7/4/01 that included a floor plan [AiD} and elevations [A2.0 and A2.1}. 1/18/02 Activity Parks Department Restrooms General Conditions Sitework [ donated labor} / Demolition Landscape / Irrigation Concrete foundations, walks / floor patching Masonry Rough carpentry / Trusses Finish carpentry / casework Roofing, insulation and sealants E.I.F.S. .. Doors and hardware Drywall Painting Specialties [bath access/Toilet Part.) Plumbing / HVAC [delete drinking fountain} Electrical $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL m 7/18/01 7,679.00 6,670.00 0.00 4,561 .00 8,798.00 6,396.00 0.00 2,199.00 1,603.00 2,097.00 550.00 2,431.00 1,968.00 15,707.00 3,227.00 63,886.00 Chamber Remodel and Addition Activity General Conditions Sitework/ Demolition Landscape / Irrigation Concrete foundations, walks / floor patching Masonry Rough carpentry / Trusses Finish carpentry / casework Roofing, insulation, sealants, rain gutters ElF-S. Doors and hardware Storefront Doors and Windows Drywall Floor Covering Painting Specialties (bath access/Toilet Part.} Plumbing / HVAC Electrical $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL ~ 7/18/01 11,516.00 6,289.00 0.00 4,733.00 7,970.00 12,617.00 8,409.00 5,678.00 1 ,075.00 2,016.00 7,027.00 9,874.00 3,269.00 2,670.00 269.00 1 0,942.00 11,562.00 105,915.00 2/1/02 10,084.00 1,916.00 0.00 5,508.00 9,489.00 3,001.00 0.00 2,116.00 In Drywall 4,225.00 782.00 0.00 4,254.00 18,681.00 4,767.00 64,823.00 2/1/02 15,126.00 5,001.00 0.00 5,511.00 6,130.00 6,768.00 8,012.00 4,087.00 0.00 2,345.00 4,025.00 2,390.00 3,940.00 0.00 212.00 11,066.00 5,296.00 79,909.00 P.O. Box 838 . Meridian, Idabo 83680-0838 . (208) 884-0027 . Fax: (208) 884-4626 207.4.1.A.l REMOVAL OF OBSTRUCTIONS 1 L.S. 54,000.00 $4,000 . 60l.4.l.A.3A 8"Pve PIPE(125PSI)(SDR 32.5) 40 L.F. $20.00 $800 601.4.l.A.3B 12 "PVC PIPE(ASTM D-3034)(SDR 35) 1988 L.F. $26.00 $51,688 60l.4.1.A.3C 15"PVC PIPE(ASTM D-3034)(SDR 35) 18 L.F. 535.00 $630 GOI.4.l.A.3D 18"PVC PIPE(ASTM F-679)(SDR 35) 40 L.F. 528.00 $1,120 601.4.l.A.3E 21 "pve PIPE(ASTM F-679)(SDR 35) 405 L.F. $32.00 $12,960 601.4.1.A.3F 24"pve PIPE(ASTM F-G79)(SDR 35) 444 L.F. 535.00 $15,540 601.4.l.A.6 15"CORR. STEEL PIPE (IG Gage) 10 L.F. $22.00 $220 602.4.1.A.l 48"CONCRETE CATCH MANHOLE 3 -EA. $1,600.00 $4,800 2010A.I.A.l MOBILIZATION 1 JOB $5,022.90 S5,023 SP-l SPECIAL IRRIGATION BOX "A" 1 EA. $2,400.00 52,400 SP-2 SPECIAL IRRIGATION BOX "B" 1 EA. 81,200.00 $1,200 SP-3 5' x5' IRRIGATION BOX 1 EA. S800.00 $800 SP-4 12" C-IO CANAL GATE 2 EA. $600.00 $1,200 SP-5 18" C-I0 CANAL GATE 1 EA. $800.00 $800 SP-G RESET 8" PUMP OUTLET PIPE 1 L.S. 51,200.00 51,200 SP-7 30"CMP STANDPIPE (BID ALTERNATE) I L.S. $1,000.00 $1,000 SP-8 CONCRETE DITCH 4 L.F. 525.00 $100 SP-9 REMOVE EXISTING IRRIGATION DITCH (BID ALTERNATE) 1 L.S. $2,000.00 $2,000 SUBTOTAL CONTINGENCY +15% TOTAL $107,481 $16,122 $123,603 ~~ o~ lU ~ ~ CI) ~ .Q ~rIl~ 0.. CI) -s ::( lU N It a:: s:> ~UJt: IJ.J 5 ~ a::Cl (.)~ <;((.) fgCl) <:1- sfrl 9'-) 0::0 ~g: ." !;:l ... CJ o ~ !;:l i Ul N s:> Ol ~ "t C'I !;:l '"5 -, C\l s:> t: ~ ~ ~ ~ t'l ~ "- 0. "t N s:> "- fa :iE '" '" ~ DO ~ ~ ... .... ..,. "" '" '" '" '" ,.. '" '" '" :::l '" .. '" '" :::l '" .. '" '" '" '" ~ ~ '" DO '" .. '" ;! "" .. '" ~ l-- .. '" .. M "" '" '" '" ~ '" '" '" .c; ,~ .S u.; 1:: ~ Ul t: o '- ~ ::: Cl ..... o :E' <ll U E , ClI 3: 0 Z <U W ~ .:; 0 III III 01;1 ~ 0:: l:; ><(11 ~:E III ..... 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E o u .r::; Ol ::l o ..... J:: J- = III ~ (ij .::: ~ l:: III .... III .0 ::l MERIDIAN 58 ACRE PARK - Phase One 3245 N, Meridian Road 1.31.0~ .,. .<<,..'...'..iii. i ....~ ..... <7 ........' M_d;';,"~" <... .......i. ........... ",.00000" .......'.. (< i .i:"...,. ..i'..... .... .'......... C'. .........' i 1 EA PERFOMANCE BOND & INSURANCE 1 EA $18,500.00 $18,500.00 SURVEYING / STAKING 1 EA $15,500.00 $15,500.00 GERNERAL CONDITIONS REQUIREMENTS 1 EA $20,000.00 $20,000.00 EARTHWORK ROUGH GRADE 570,000 S.F. $0.15 $85,500.00 EARTHWORK FOR BERMS 11,000 C.Y. $6.00 $66,000.00 FINISH GRADE 570,000 S,F. $0.15 $85,500.00 RESTROOM / CONCESSION BUILDING - EA $0.00 $0.00 8" SEWER LINE - LF $18.00 $0.00 MANHOLES - EA $1,500.00 $0.00 8" WATER LINE 2,400 LF $25.00 $60,000.00 FIRE HYDRANT 1 EA $2,000.00 $2,000.00 IRRIGATION 570,000 SF $0.35 $199,500.00 IRRIGATION PUMP STATION 1 EA $55,000.00 $55,000.00 TREES (see Add Alternate #2) - EA $275.00 $0.00 PLANTING (BEDS AND PLANTERS) 11,000 SF $4.00 $44,000.00 LAWN AREAS (SEEDED) 512,004 SF $0.10 $51,200.40 ASPHALT PARKING AND ROADS 101,500 SF $1.50 $152,250.00 ASPHALT PATHS (6" - 3/4"gravel base) 9,280 SF $5.00 $46,400.00 CONCRETEFLATWORK 33,500 SF $2.50 $83,750.00 CONCRETE CURB AND GUTTER 4,415 LF $8.00 $35,320.00 POND EXCAVATION 6,733 CY $2.50 $16,832.50 POND GRADING AND LINER 3,100 SY $3.00 $9,300.00 STORM SEWER SYSTEM 141,300 SF $0.30 $42,390.00 ELECTRICAL RESTROOM - 25'X35' 875 SF $6.00 $5,250.00 PICNIC SHELTER 600 SF $2.50 $1,500.00 PUMPHOUSE -15'X20' 300 SF $7.00 $2,100.00 SERVICE COST/DISTRIBUTION 1 EA $10,000.00 $10,000.00 WIRING/DISTRIBUTION 1 EA $25,000.00 $25,000.00 PARKING LOT LJGHTING 4 EA $2,400.00 $9,600.00 IDAHO POWER COSTS PRIMARY UNDERGROUND POWER 1,050 LF $50.00 $52,500.00 TRANSFORMERS 2 EA $5,000.00 $10,000.00 3 PHASE DIP 1 EA $1,000.00 $1,000.00 DESIGN FEE 1 EA $1,000.00 $1,000.00 OFF-STREET IMPROVEMENTS (ACHD REQUIREMENTS) 7,500 SF $2.75 $20,625.00 5' CONCRETE SIDEWALK 1,200 LF ~ SUB-TOTAL $1,182,517.90 DESIGN COST 1 EA $82,200.00 $82,200.00 IRRIGATION TILE CONSTRUCTION AND DESIGN COST 1 EA $123,000.00 $123,000.00 IDAHO POWER, OFF-SITE IMPROVEMENTS 1 EA $38,346.00 $38,346.00 12" WATER MAIN ON MERIDIAN ROAD 1020 LF $25.00 $25,500.00 12" WATER LINE DESIGN 1 EA $2,450.00 $2,450.00 5% CONTINGENCY $59,125.90 SUB-TOTAL $1,513,139.80 TOTAL I $1,513,139.80 ADD ALTERNATE #1-Westem lawn area (approximately 303,022 sf) 303,022 SF $0.55 $166,662.10 ADD ALTERNATE #2-Trees 187 EA $275.00 ~ TOTAL with Add Alternates I I $1,731,226.90 Cost does not include site furnishing, picnic shelter, restroom/concessionT se.pOl.rS.02~ls 21B120021l:1HM 24 Januar'h 2002 Tom Kuntz Meridian City Director of Parks & Recreation 11 vv. Bower St. Meridianf ID 83642 Dear Tomf I am writing to inform you that we have proposed the development of a park for the City of Meridian to the ten Division VI Kiwanis Clubs of Boise Valley as a division project The clubs are very excited at the prospect of contributing to the Meridian community by the development of a park. Kiwanis have a strong history of developing park and recreation land throughout the Boise Valley. Members donate time and energy on projects focusing on the needs of children and young adultsf as well as community building projects that serve neighbors of all ages. Recent/y you proposed a.7+ acre parcel of land that the city owns south of Overland Rdf between Locust Grove and Eagle Roadsf as a potentia/location for the park. With your approval, we would like to move fOlWard with the design process on this property. We hope the City will be receptive to a cooperative project with the Kiwanis Clubs. We understand the importance of maintaining a strong communication and working relationship with the City on a project of this magnitude and look fOlWard Q working with you and the parks department in the future. - ,(_.,~ C:' .....-..",. Sanitary Services Inc. :RECEIVED FEB 1 2 2002 CITY OF MERIDIAi'i 2001 Annual Report to the City of Meridian '.~. )i (-<"'fJ , , Prepared For: Mayor Robert D. Corrie Councilperson Tammy DeWeerd, Chairman Councilman Keith Bird Councilman Bill Nary Councilperson Cherie McCandliss ;: <A i \ , ......11 Introduction This annual report presents statistics on what has occurred in the area of solid waste in the City of Meridian in 2001. We have worked closely with city staff on a number of issues and in this report we will discuss the progress made in 2001 as well as present some ideas. as to new programs and initiatives in 2002. This report is organized by the following types of collection systems: .. residential collection .. commercial collection . roll off collection . recycling services We also discuss community involvement issues and new program implementation and future issues. (. The bar graph below shows the total waste generation in pounds in Meridian since 1999. In 2000 there were approximately 64.6 million pounds of waste generated, and in 2001 approximately 74.3 million pounds were generated, a 15% increase over the prior year. Per capita was~e generation was 5.p pounds per person per day which is slightly higher than the national average of 4.62 (USEPA, 1999.) It is important to note that of the 74.3 million pounds generated, approximately 5.5 million pounds were recycled through various residential and commercial programs that will be discussed later in this report. Total Waste Generation 80 .... 60 o tn tn"C a ; 40 :: 0 =0. :E 20 o 1999 2000 2001 Year (,. . - 1 - Residential Collection I . i;,:':'..'_1 Services Sanitary Services provides unlimited, weekly solid waste collection to the residents of the City of Meridian. The number of residential homes serviced has increased steadily from 9,272 at the end of 1997 to 12,120 at the end of 2001. In the prior year 670 new homes were added which is a growth rate of 5.9 percent. The rate structure for unlimited weekly collection was $9.50 per residence per month for the first nine months of 2001. In October the rate was increased to $9.80 per month based on the change in the Consumer Price Index. The optional toter cart program introduced in 1998 continues to grow. By the end of 2001 there were 4,685 toters in use as compared to the end of 2000 when there were 4,160 in use. We will distribute toters to homeowners in Meridian as requested. Residential Homes Serviced ( ""1_ 13,000 12,000 11,000 1 0,000 9,000 8,000 7,000 6,000 5,000 Dec-97 Dec-98 Dec-99 Dec-OO Dec-O 1 Equipment Four, 1998 International trucks with 25-yard McNeilus rear-load compactor bodies provide service to the residential accounts. These vehicles were new in 1997 and were modified in 1998 with hydraulic tipping units to service 95-gallon toter carts. This equipment remained on a 20-day maintenance cycle throughout the year. There are two back-up trucks available in the case of breakdown or increased service needs. -2- (.; ( '. , . , Waste Generation Rates In 2001, $148,236 in landfill fees were paid to Ada County for disposal of residential waste from Meridian. This is equivalent to 33,353.100 pounds of waste for the year, 7.75 pounds per house per day, and 2.58 pounds of residential waste per person per day. All of these categories were essentially equal to 2000 statistics as you can see in the table below. 1998 1999 2000 2001 Disposal Fees paid for $ 98,485 $ 136,660 $ 136,445 $ 148,236 Residential Waste Total Pounds Discarded 27,784,537 30,748,500 30,700,125 33,353,100 Pounds per house per day 7.61 8.10 7.55 7.75 discarded Pounds per person per day 2.54 2.70 2.52 2.58 Landfill disposal rates remained unchanged in 2000 and the total amount paid for disposal was approximately ten percent greater than in 2000 with a concurrent increase in total weight..' - - 3 - I ~~_' Commercial Collection Services Sanitary Services provides at least once a week collection to each commercial business in Meridian. The frequency of collection and the container size are determined by the waste generation characteristics of each business. Numbers of commercial accounts are listed in the table below: Year Number of commercial accounts at end of year 1997 250 1998 401 1999 461 2000 550 2001 627 Commercial account growth has been 14% in the past year and 18.8% annualized over a 3 year period. Commercial customer rates were unchanged for the first nine months of 2000 and then were adjusted in accordance with our contract effective October 2001. , - Equipment ,"\". (' Commercial accounts are collected using two front-loading trucks and a single back up truck. Commercial collection equipment consists of a 1999 Volvo WX64 with a 40 cubic yard Wittke body and a 1995 Volvo with a 40 cubic yard Heil body. A third truck, another 1995 Volvo with a 40 cubic yard Heil body, was added in 2000 as a back up. Waste Generation Rates Based on landfill fees paid for disposal of commercial waste, there was 18.5 million pounds of commercial waste collected from businesses in Meridian in 2001 which is approximately equal to 86.4 pounds per business per day. -4- Roll Off Refuse Collection Services Roll off services are provided to permanent accounts that have compactors, or roll off boxes, and temporary accounts that utilize 20,30 or 40 cubic yard boxes. Temporary containers typically are used for construction debris during home or business building or renovation. By the end of 2001 there were 47 permanent commercial accounts, a 12 percent increase over 2000. Temporary account activity was steady throughout the year with a seasonal high in activity in the summer months during the construction season. Commercial customer rates were unchanged for the first nine months of 2001 and them were adjusted in accordance with our contract effective October 2001. Equipment Permanent Roll Off Accounts 50 40 30 20 10 o Dec-97 Dec-98 Dec-99 Dee-DO Dec-01 We utilized four roll off trucks in 2001. A 1999 International, a 1995 Volvo, a 1989 White/GMC, and a 2001 Volvo roll off truck was purchased to meet increasing demand. Each truck is equipped with a cable hoist system. Waste Generation Rates Waste generation rates fell dramatically in this category in 2001. Generation rates increased by 10 percent which is much less than the 47 percent experienced in 2000. Based on landfill fees paid for disposal of roll off system waste, there were 17,034,200 pounds of material collected from permanent and temporary commercial accounts that utilize roll off boxes or containers. Roll Off Waste Generation 18000000 16000000 14000000 VI 12000000 -g 10000000 5 8000000 Q. 6000000 4000000 2000000 o , 1999 2000 2001 - 5 - (, , .......-~ :1'- Recycling Services Residential Recycling Services Residential curbside recycling that began in October, 2000 completed it first full year in 2001. Free programs to residents of Meridian continued and included used oil collection, fall leaf collection, phone book recycling, and Christmas tree collection. In conjunction with the residential recycling program, the household hazardous waste collection frequency was increased to a monthly basis. Curbside RecyclinQ Collection In 2001, the total weights of material collected by month is shown in the graph below. Residential Curbside Recycling - 2001 ...,r, . C' 100 'C III 80 (J >- 60 (J Q) a::: 40 UJ c: 0 20 I- 0 Jan- Feb- Mar- Apr- May- Jun- Jul- Aug- Sep- Oct- Nov- Dec- 01 01 01 01 01 01 01 01 01 01 01 01 M 0 n th The total weight of material collected in the residential curbside collection program was slightly over 2 million pounds which is approximately equal to 20 pounds per participating house per month. Participation in the program was steady throughout the year at approximately 70%. This program diverts approximately 6 percent of the residential waste stream. A dip in participation can be seen for September, which is directly attributable to the September 11 attacks on America. The value of the commodities collected throughout the year equaled $29,228.32. After subtracting the amount to conduct the household hazardous waste collection the net amount provided to the City of Meridian was $ 21,145.63. (..... . \ -6- Household Hazardous Waste Collection Proqram Commodity revenue from residential recycling funded monthly household hazardous waste collection in 2001. Collections are always on the fourth Tuesday of the month. There was no collection event in December of 2001 because the collection day coincided with Christmas Day. Sanitary Services contracts with MSE Environmental Inc. of Camarillo, California to conduct the events. ,,~ Total weights collected in 1999,2000, and 2001 are indicated in the bar graph at right. The total weight of material collected rose to more than 19,000 pounds, a 3.1 percent increase year over year. The number of cars serviced in these events reached a record high of 425. Sanitary Services receives numerous positive phone calls about this program from the citizens of Meridian. It is important to recognize that the Ada County Commissioners donated all of the disposal costs for the wastes that were collected. Without this donation it is likely that the cost of the program would be too prohibitive to conduct. Household Hazardous Waste Collected 20,000 5,000 15,000 U) "C 5 10,000 o a. 1999 2000 2001 Phone Book Recyclinq Annually, Sanitary Services donates all collection costs to complete recycling of Owest, Impact Directories and Mcloed phone books in Meridian. In November 2001, four, 6 cubic yard dumpsters were located at the Jackson's Texaco locations within the City limits of Meridian. Books were collected periodically as the dumpsters were filled and the books were delivered to Western Recycling for processing. This is the fourth year in which Sanitary Service Inc. has participated in the program. Used Oil Collection Residents are allowed to place up to two gallons of used oil per week at the curbside for collection on their normal trash collection day. The used oil is poured into storage tanks on the trucks and at the end of the day pumped into a 500-gallon storage tank located at our shop at 722 W. Franklin. The used oil is collected by Thermo Fluids for energy recovery. - 7 - , \" In 2001, volumes by month were steady with seasonal peaks in the Spring and Fall. Total volume collected during the year was 3,669 gallons and the total volume collected since the inception of the program is 9,643 gallons. Used Oil Collection by Month 800 f.IJ 600 l: ..2 400 7ii C) 200 o ,xo:,Oj ~>?i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ).:y 0q,~ ~o.J{ )'1>~ ~<8- ~'1>~ )~ 00~ ~o.J{ )<f' ~q} ~'1>~ )~ C::JJb~ ~(:l Fall Leaf Collection (: .,', Calendar year 2001 marked the third year of Fall Leaf collection. Residential customers were required to bag their leaves in large Kraft bags and put them at the curb for collection. Residents were not allowed to place them in open top garbage cans this year. In the past two years the use of open top garbage cans has caused confusion and has resulted in missed waste collection in some cases. Therefore, this year all residents were asked to use only large Kraft paper bags. The leaves were collected in a separate vehicle and were transported to the Ada County landfill where they were milled into compost. There were no disposal fees charged by Ada County for this material. More than 1,540 bags (257 cubic yards) of leaves were collected from 280 homes in 2001. This was more than a 50 percent increase in the volume of leaves collected as compared with 2000. Christmas Tree RecyclinQ During the week of January 7,2002, Christmas trees were collected for recycling. All trees were collected in a separate vehicle from residential solid waste. Approximately 2,400 trees were delivered to the wood chipping operation at the Ada County Landfill where they were chipped and shipped off site for cattle bedding. There were no disposal fees charged by Ada County for this material. Participation in the program increased 6.7% from the prior year. ! . I., . -8- ~ _ ' i ~, ,.J' Commercial Recycling Services Cardboard and wood wastes are both currently recycled from businesses in Meridian. Businesses that recycle gain financially through reduced solid waste disposal fees. Cardboard Compacted Cardboard Commercial accounts that segregate cardboard into dedicated compactor units include Fred Meyer, RC Willey, Winco, and Office Depot. These compactor boxes are transferred and unloaded at Western Recycling on Cole Road. In 2001 there was 12,396 cubic yards of compacted recyclable cardboard diverted from the landfill. This is equivalent to 3,346,920 pounds or about 1,670 tons of cardboard. The value of this material is remunerated to the generator of the cardboard. Loose Cardboard ,-::"-- ". i Sanitary Services provides cardboard recycling in large roll off boxes to new commercial accounts that choose to segregate cardboard during the time when their shelves are being stocked prior to opening. In 2001, 2,065 cubic yards or about 75 tons of loose cardboard was diverted from the landfill from these new commercial accounts. Late in 2001 Sanitary Services began routine collection of commercial cardboard in 3 cubic yard dumpsters at select commercial accounts throughout the City. This program allows businesses that generate significant amounts of cardboard but don't have enough to justify a dedicated compactor the ability to recycle cardboard. A reduced rate for commercial accounts participating in the program was approved by the city council effective October 1, 2001. Wood Waste During the past year 1,565 cubic yards of wood waste were diverted from the landfill; a 9 percent increase in volume over the 1,440 cubic yards collected in 2000. Wood waste is transferred to the landfill where if is milled in a tub grinder and used for cattle bedding. The wood waste is collected at commercial businesses such as Consolidated Freightways, Jabil Circuit, and Yellow Freight, in a 20 or 30-yard roll off box. Jabil Circuit Jabil Circuit recycles Integrated Circuit tubes and reels from their manufacturing facility in Meridian. Although there is no commodity value to the material, Jabil realizes a cost benefit from segregation of the material through avoided disposal costs. In 2001, 810 loose cubic yards of this material were recycled. l ',. . -9- / \; ! Community Involvement Sanitary Services is very privileged to be part of the community of Meridian. We feel that it is important to give back to the community that makes us successful. Below are listed some of the organizations and functions that we supported with cash or service donations in 2001: American Diabetes Association Cherry Plaza Festival of Wreaths Friends of Meridian Parks Habitat for Humanity Lions Club Rodeo Meridian Babe Ruth Baseball Meridian Chamber of Commerce- Chili Feed and Pancake Feed Meridian Chamber of Commerce- Courtesy cans emptied once per week throughout downtown. _ Meridian Churches - donated collection services for events at many churches. Meridian Dairy Days .-'\, Meridian Downtown Merchants Association - Scarecrow Festival (.'. Meridian Education Foundation Meridian Fire Department - Salmon Feed Meridian Boy Scouts Meridian High School Girls Soccer Program Meridian Holiday Parade and 4th of July Parade Meridian Optimist Club Meridian City (all departments) - Donated collection services Meridian Rotary Club - Rake the town Meridian Rangers American legion Baseball Meridian Senior Association Meridian Soroptimists Mcloed, Impact and Owest Dex - phone book recycling National Multiple Sclerosis Society P.A. L. Soccer Association ( . - 10- , . ( I: '-,~ \'0 'r,; '.t.,~:l New Program Implementation and Future Issues Alternative Fuel - Biodiesel Program Sanitary Services will be participating in a pilot program to utilize biodiesel fuel in six vehicles beginning in February or March of 2002. Biodiesel (B20) is a mixture of 20% refined vegetable oil and 80% diesel. The vegetable oil is typically soy bean oil or canola oil that has had the glycerine removed. The Idaho Department of Water Resources (IDWR) has funding available to pay the increased cost ($0.15 - $0.20 per gallon) ofthe fuel for approximately six months. After the funding runs out we will likely continue to use biodiesel assuming we can site a new facility with fueling capabilities. Some of the reasons we want to use this fuel include: ...,,~.... . (,0'. '--~ . 1. Upcoming Federal rules require that diesel fuel have reduced sulfur content by 2006. Biodiesel meets these new rules now. Emissions are reduced 20 to 30% for all categories of air pollutants with the exception on NOx, which has about a 2% increase. Less emissions reduces the impact on children within the community who have been shown to be particularly susceptible to diesel ~xhaust. Additionally, the Treasure Valley is increasing in nonattainment for a variety of air pollutants and using this fuel will reduce most of these emissions. The fuel should not reduce the performance of our fleet. It is safer to store and use than diesel. It is nonhazardous and is less flammable. Use of the fuel supports the agricultural industry of the state and decreases our dependence upon foreign oil imports. No retrofitting of our equipment will be required. 2. 3. 4. 5. 6. Sanitary Services is anxious to begin using this new fuel and is willing to share any knowledge we gain during the program with other city departments. New Shop/Office Facility with Transfer Station With the tremendous growth of the City of Meridian we require a new shop and office. Our current location at 722 W. Franklin is not adequate to meet the needs of aUf expanding fleet from a service or logistics standpoint. We require a two-bay shop and more area to park our trucks and fuel tanks for biodiesel. Additionally, with the potential closure of the Ada County Landfill within the next 5 to 10 years the City may need a transfer facility to transport waste to a future disposal site that may be many miles away. The transfer facility would be a large building located, we hope, on the same property as the new shop and office. OUf collection vehicles would drop off their waste loads when full within the confines of the building and the waste would be transferred into a larger semi-truck trailer that would then be driven to a disposal site. This would allow the collection trucks to be more efficient, thereby , I: . "\"_u -11 - 6'>\ avoiding cost increases to consumers, and would allow for the competitive bidding of \;;;.?} disposal costs so that we would not be at mercy of a single disposal site or a transfer station owned by another entity. We are currently working with a developer to determine if the property located immediately South of the City's wastewater treatment plant off of Ten Mile Road would be a suitable location. The property developer has applied for annexation and zoning of the property and at this time there has been no determination if the property will be zoned Light Industrial (IL) or as a future city park location as indicated in the current comprehensive plan. If the Council determines that the property will not be zoned IL we will work with city staff to determine other potential locations inside and outside Meridian. 6'", 1'.. ',,- ',. ~! ~ "." -" f \.' '-... - 12- \i\ \~ 0010\ $oom ....to ..;6 00.... 0:>1"- $" ~ 101010\ 00....C>? O)'<tcO ..;ct5c<i omoo 0....$ ...=$ $ 1ii o o 10 '.;:i g- O co :e c - . l/I '!il ~ ~ .i 1;) o o (\) '> i c I'- ~ <( '0 (\) ... ... (\) 'S ... 0. $ (j) s -E :l ... I- ~ (.) ~ U III en E (11 "0 ... :l D. "0 C $ ~ -rS III & .... 3 ~ III tii ... o:l C o ~ U) 0- E :l 0- .... c: Q) c: o:l E .... Cl) 0- "e Cl) tJ) i :l .... I- 6 'm .... Cl) > i5 .$. ~ , o .... :g 'S co ~ .3 en .... (I) ~ en Q) ~ e (I) l- e (11 '0 'C (I) ~ - .s '!il .e 0> c .5 ~ ... l1) .r:. 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(I)...." :to: 'lii II CIl....._ Cioe cg~ 0'- :e "t= g- o 8:m 0. > s:-ECll ,,\:::l'O ~..: 0 g t) Q) C (I) o....,E:5 o c:; 0 :l -me.l:=CIl ~....... ;: E 'O~oo Cllc;;:::=.l:= -5(6~~ 'Oo~.g Cll I- - CIl . E.e m E 0.{3. o.o.cn X 0l1.O . CllI.Or-E Q)NcOo. s:.... .Ol ....,..:1'-0 (ii II \I 0 Q) ::,t. ,Y. o. ...ccO'> (11 2211 "C I- I- c (I) ....'- Ecrolll 0.02 0 ~ oe,Y.Q) Qj(l)ge ~Bro&. 'OQ)E'O Q):-.:: ro C -E:E"Oro o'3(/) ::~o.o... ro'O'O'O ~~~~ c.....oo ._ tll tll ro .\20.0.0. c555 2--- ......e$$ ~~~{3. .--..~,-.....--. ....C'Jct)'<t l :i a:i uI .... n:: ~ I- ..; .... c o :;::l g Cf) .E '0 ~ .9 ~ (\) g- .... D. Q) E :l o B CIl tll UJ Q) :S ... .g .'!l (\) 6 .g "0 .$ ~ t.... (I) ~ ~ (\) "0 . (\) s: I- ~ cEIVED FEB 12 2002 CITY OF MER1D1Al~ C'l o ~ '" """ " RECEIVED =4 City of Meridian City Clerk Offic0' Mem To: Mayor & City Council From:Gary D. Smith, PE CC: file Date: 2/1/2002 Re: UProject CareH Following your Council meeting on December 4, 2001 and the presentation by Marieann Christman, I contacted Ken Harward at AIC for any information he may have concerning other Idaho cities having a program to provide financial assistance to their citizens for payment of sewerlwater/trash utility bills. Ken responded to my call by having one of his assistants prepare a short questionairre for distribution to AIC members. The results of that survey are attached for your review. Five cities responded that they have an assistance program for payment of utility bills. The main concem expressed by your city staff is administration of funds, i.e., who decides eligibility and to what extent. As you can see from the survey, most cities have a third party, such as a Community Action Agency, administer the program. Regards, Gary Smith From the desk of... Gary D. Smith. PE Public Works Director Meridian Public Works Department 660 E Watertower Lane, Suile 200 Meridian, Idaho 83642 . Page 1 (208) 898-5500 Fax: (208) 887.1297 Project Care Assistance Program for Meridian Utility Customers (Information received as of 1/25/02) **Request by Meridian Citizen to establish a support fund to help pay water/sewer/trash bills for city customer that are for one reason or another financially unable to pay their bill. **Email was sent out via AlC (Association ofIdaho Cities) requesting information on or from any City that currently had such a program. Responses were then forwarded on to Meridian Public Works. City of McCall: Hardship Program-Money comes from City Council Budget --Customer applies for hardship through application process stating their case and attaching income information. Finance Director reviews and if established income guidelines are met sends to council for appro'!.al. · Customer gets reduction in monthly water rate as well as certain percentage of usage paid, based on nwuber of persons living in home. · No hardship for sewer. · Council also has option of "writing off" past due amount to give Customer "Fresh start" . City of Lewiston: Project Care--Money comes from Customer Donations --City has an agreement with Community Action Agency, Inc, a non-profit corporation to administer the program under guidelines established by the city. Collected funds are paid to Community Action once a month. Community Action Agency retains 7% of the funds as an administration fee. · Customers in need of assistance are referred to Community Action Agency, Inc. · Utility bill has place to include donation amount with actual bill payment. · City advertises not only on their billings, but also in the local newspaper for donations. City of Soda Springs: Project Care -Money comes form Customer Donations Discounted Senior Rates --City uses Community Action Agency, Inc. (see City of Lewis ton) for Project Care. --City grants discounted water & sewer rates for Senior Citizens that qualify. They use the same poverty income guidelines as the Community Action Agency. City of Sand point: Citizens Reduced Utility Bill Program (SCRUB)-Established by City Code --Customer applies for 40% discount for monthly.utility bills. Applicants must meet income and age requirements. New applications must be resubmitted very year prior to May 30 to continue in the program. . Applicant must be over the age of 65 and residing in the home . Only one person in household need be 65 if all income requirements are met jointly. . Income limits are set by resolution adopted by City Council. Income limits are based on a combined total of all income for all members of household. . Current limits are: $12,000 annually for single person household and $15,000 for two-person household. City of Pocatello: Circuit Breaker-Established by City Code -City extends a 30% reduction in.all city services to customers who qualifY for the circuit breaker exemption with the State Tax Commission. . City Code limlts this reduction.to olliy lhose..customers that own and occupy their residence. To: MAYOR CORRIE CElVED FEB 12 CITY OF MERIDIA1'I Date: ELROY HUFF 2-1-02 From: Re: TREE CITY U.S.A. QUALIFICATION PROCEEDURE Tree City applications are to be sent to the Idaho Dept of lands by December lSIh of each year. The applications are reviewed by committee and then sent on to the National Arbor Day Foundation in Nebraska for final review and approval. The applications are at the Arbor Day Foundation now. The city does not have a problem qualifYing for Tree City U.S.A. We just need to have the new forestry ordinance in place. I have been working on the Ordinance for the past few months. I am just now starting to get a little more comfortable with the political climate of the city and developing a working relationship with employees and the City Council. I wanted bring an ordinance to the Council that would fit the needs of our community, because it is little different than other cities in Ada County. I also did not want to revisit any of the problems that came up when the last ordinance was introduced. . - We do have a really good opportunity now to pass an ordinance in the next few months. It is an exciting and progressive step to the community and other organizations in the State of Idaho when it is adopted It also creates some positive news paper or television coverage. I am sure that the Association ofIdaho Cities would be glad to mention that Meridian has a new tree ordinance and will qualifY for Tree City U.S.A. in December. It could also be mentioned how many new parks are being built, how much new park acreage will be added and how many new trees will be planted this year. This is a great accomplishment that many other communities are not able to do. Thank You . Page 1