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Home My WebLink AboutHuman Resources HRMS Software Implementation Cost Budget Amendment 12/13/2023 11:01 AM City of Meridian FY2024 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.[! G/L# Praj.# G/L#Description Total E IDIAN -- 01&60 1540 41200 0 1wages 01&60 1540 41206 0 PT/Seasonal Wages 01&60 1540 41210 0 Overtime Please only complete the fields 01&60 1540 41304 0 Uniform Allowance highlighted in Orange. 01&60 1540 42021 0 FICA 5 Amendment Details 01&60 1540 42022 0 PERSI 5 Title: HRMS Sofware Implementation Costs 01&60 171540 42024 0 Worker's Comp 5 Department Name: Human Resources 01&60 1540 42025 0 Employee Insurance $ Presenting Department Name: Human Resources Total Personnel Costs-$ Department#: 1540 Operating Expenditures Primary Funding Source: 01&60 Fund# DeptA G/0 ProjA G/L4 Description One-Time On-Going Total CIP#: 01&60 1540 0 1 $ Project#: 01&60 1540 0 $ 01&60 1540 0 S Is this for an Emergency? ❑ Yes 0 No 01&60 1540 0 $ New Level of Service? ❑ Yes 0 No 01&60 1540 0 $ 01&60 1540 0 $ Clerks Office Stamp 01&60 1540 0 $ 01&60 1540 0 $ 01&60 1540 0 $ 01&60 1540 0 5 01&60 1540 0 5 01&60 1540 0 $ 01&60 1540 0 $ Date of Council Approval Total Operating Expenditures $ $ $ Capital Outlay Fund# Dept.# G/L# Proj.# G/LY Description Total Acknowledgement Date 01&60 1540 94310 1 0 HRMS Software $ 1,100,000 REVIEWED ' 01&60 1540 0 By Todd Lamle al 11:13 am,Dec 73 2073 01&60 1540 0 Department Director 01&60 1540 0 REVIEWED 01&60 1540 0 By Todd Lamle of 11:13 am,Dee 13,2023 01&60 1540 0 Chief Financial Officer Total Capital Outlay-$ 1,100,000 Revenue/Donations -E, la,-ty-A3 Fund# Dept.# G/L# Proj.# G/L#Description Total C u ilLiaison n ✓— Ol&60 1540 0 lG/ 01&60 1540 0 �_ 12-14-23 01&60 1540 0 Mayor Total Revenue/Donations $ Total Amendment Request $ 1,100,000 City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\FY2024 Budget Amendment Form_HR_HRMS Software Implementation 12/13/2023 11:01 AM City of Meridian FY2024 Budget Amendment Form Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Human Resources Funding 2024 2025 2026 2027 2028 Title: HRMS Sofware Implementation Costs Personnel $ - $ $ $ $ In:ti,irtiolis rni stir inmint;nridgct Aure lid III en t,: Operating $ $ $ $ S >Department will send Amendment with Directors signature to Finance(Budge Manager)for revlew Capital $ 1,100,000 >Finance will send Amendment to Council Llalson for signature Total $ - $ 1,100,000 $ $ $ $ >Council liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 1,100,000 >Mayor will send signed Amendment to Finance(Budget Manager) Evaluation Questions >Finance(Budget Manager)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. >Departmentwill addcopyof Amendment to Council Agenda using Municode Agenda Manager 1. Describe what is being requested? This budget amendment is requesting$1,100,000 for the acquisition and implementation of a Human Resource Management System.During the FY23 Budget process,the City approved$185,000 for a software solution.Upon following the proper RFP process for a software solution,it was determined that the City would need additinal funding to acquire and implement the software solution determined by the RFP process.The$1,100,000 will be used to implement the software solution. i2. Why was this budget request not submitted during the current fiscal year budget cycle? The RFP process was conducted afer the intial budget approval in FY23.Results of the RFP process delivered showed that the City would need additional funds if it were to acquire/implement a new HRMS solution. 3. What is the explanation For not submittingthis is budget request during the next fiscal near budget cycle? This project has been in the works for at least 36 months and the City would benefit from a 12 month implementation timeline for a January 1 effective date.Delaying the project would move teh go-live date out another year possibly to reflect a Janaury 1 start date to capture Taxes,Wages,and Benefits on a Calecndar year. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Enterprise and General Fund Balance.This is One-Time Funding. Note that all On-Going costs are in the current budget and will not require additional funding.Staff identified all necessary on-goign funding needs. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes.All.This software solution will impact every employee and every department.All employees will need to be involved with training and data validation possibly. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or Nog 8.Is the amendment going to result in the disposal of an asset?(Yes or No) No 9.An additional comments? Total Amendment Request $ 1,100,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify hudget omendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. City of Meridian FY2024 Budget Amendment Form F:\Budget\FY2024\FY2024 Amendments\FY2024 Budget Amendment Form_HR_HRMS Software Implementation